Management report, Heart of Georgia Technical College, Dublin, Georgia, an organizational unit of the state of Georgia, year ended June 30, 2002

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MANAG-EMENT.REPORt

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AN ORGANIZATIONAL UNIT OF THE,,STATE OF GEORGIA

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State Auditor'':

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HEART OF GEORGIA TECHNICAL COLLEGE MANAGEMENT REPORT -TABLE OF CONTENTS-

Page

LETfER OF TRANSMITTAL

SELECTED FINANCIAL INFORMATION

EXHIBITS

A ANALYSIS OF CHANGES IN FUND BALANCE

BUDGETFUND

1

B SCHEDULEOFFUNDSAVAILABLEANDEXPENDITURES

COMPARED TO BUDGET

BUDGET FUND

"A" DEPARTMENT OF TECHNICAL AND ADULT EDUCATION

2

C RECONCILIATION OF SALARIES AND TRAVEL

3

~usseu. W. H>N-mN

( STATE AUDITOR



(404) 656-2174

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DEPARTMENT OF AUDITS AND ACCOUNTS
254 Washington S1reet, S W, Suite 214 Atlanta, Georgia 30334-8400
September 16, 2002

Honorable Roy E. Barnes, Governor Members of the General Assembly of Georgia Members of the State Board of Technical and Adult Education Members of the Local Board of Directors
and Honorable Randall Peters, President Heart of Georgia Technical College
Ladies and Gentlemen:
As part ofour audit ofthe statutory basis financial statements ofthe State ofGeorgia presented in the State of Georgia Report of the State Auditor, the financial statements of the State of Georgia presented in the State of Georgia Comprehensive Annual Financial Report, and the issuance of a Statewide Single Audit Report pursuant to the Single Audit Act Amendments, as of and for the year ended June 30, 2002, we have performed certain audit procedures at Heart of Georgia Technical College. Accordingly, the financial statements and compliance activities of Heart of Georgia Technical College were examined to the extent considered necessary in order to express an opinion as to the fair presentation of the financial statements contained in the foregoing documents and to issue reports on compliance and internal control as required by the Single Audit Act Amendments of 1996.
This Management Report contains information pertinent to the financial and compliance activities of Heart of Georgia Technical College as of and for the year ended June 30, 2002. The particular information provided is enumerated in the Table of Contents.
This report is intended solely for the information and use ofmanagement and members ofthe Local Board ofDirectors ofHeart ofGeorgia Technical College and is not intended to be and should not be used by anyone other than these specified parties.
Respectfully submitted,

RWH:gp

State Auditor

SELECTED FINANCIAL INFORMATION

HEART OF GEORGIA TECHNICAL COLLEGE ANALYSIS OF CHANGES IN FUND BALANCE
BUDGET FUND YEAR ENDED JUNE 30. 2002

EXHIBIT"A"

FUND BALANCE - JULY 1. 2001
Reserved Surplus
ADDITIONS
Adjustments to Pnor Year's Contracts and Accounts Payable Excess of Funds Available over Expenditures
Exh1b1t "B"
DEDUCTIONS Unreserved Fund Balance (Surplus) Returned to Georgia Department of Technical and Adult Education - Administrative Central Office Year Ended June 30, 2001 Adjustments to Pnor Year's Accounts Receivable
L
Refunds to Granters Federal Fmancral Assistance Georgia Department ofTechnical and Adult Education - Administrative Central Office Other
Reserved Fund Balance Gamed Over from Prior Year as Funds Available
FUND BALANCE - JUNE 30. 2002

IIAII
DEPARTMENT OF TECHNICAL AND ADULT EDUCATION

"8" LOTTERY FOR
EDUCATION

$

31,567 39

985 20 $

141 69

$

32,552.59 $

141.69

$

11,360 81 $

28,655.57

$

40 016 38 $

0.00 0 00

$

98520 $

141.69

4,040 66

4,031 65 37 99

27 535 74

$

36,631 24 $

141.69

$

3593773 s===-===o=o_o

SUMMARY OF FUND BALANCE Reserved Federal Fmancral Assistance For Refund to Granter Agency Georgia Department of Technical and Adult Education - Administrative Central Office Live Won< Projects PnorYearLocalFunds
Surplus
- 1-

$

4,329.08 $

6,76641

21 879 92

$

32,975 41 $

2,962 32

0.00 000

$

3593773 s=-====o....,oo=

HEART OF GEORGIA TECHNICAL COLLEGE SCHEDULE OF FUNDS AVAILABLE AND EXPENDITURES
COMPARED TO BUDGET BUDGET FUND
"A" DEPARTMENT OF TECHNICAL AND ADULT EDUCATION YEAR ENDED JUNE 30, 2002

EXHIBIT "B"

FUNDS AVAILABLE REVENUES
State Appropriation Federal Revenues Other Revenues Retained
CARRY-OVER FROM PRIOR YEAR Transfer from Reserved Fund Balance
EXPENDITURES Personal Services - Institutions Operating Expenses - Institutions Adult Literacy Grants Capital Outlay
Excess of Funds Available over Expenditures

BUDGET

ACTUAL

VARIANCEFAVORABLE (UNFAVORABLE)

$ 5,760,215.00 $ 5,760,173.27 $ 1,187,306.71 1,100,426.59 2,024,711.32 1,817A90.61
$ 8,972,233.03 $ 8,678,090.47 $

-41.73 -86,880.12 -207,220.71
-294, 142.56

0.00

27,535.74

27,535.74

$ 8,972,233 03 $ 8,705,626.21 $

-266,606.82

$ 5,492,070.32 $ 5,455,780.28 $

2,467,506.00 2,297,627.01

882,156.71

793,063.35

130,500.00

130,500.00

36,290.04 169,878.99 89,093.36
0.00

- - - - - ' - - - $ 8,972,233.03 $ 8,676,970.64 $

295,262.39

$ 28,655.57 $ =====2..,8,=6=55=.,...57=

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HEART OF GEORGIA TECHNICAL COLLEGE RECONCILIATION OF SALARIES AND TRAVEL
YEAR ENDED JUNE 30, 2002

EXHIBIT"C"

Totals per Annual Supplement
Compensated Absences June 30, 2001 June 30, 2002
Agency Funds

SALARIES

TRAVEL

$ 4,923,984.36 $ 83,465.94

-444,231.21 364,978.70

-496.90

$ 4,844,731.85 $ 82,969.04

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