ri ' \ ,( , / ; ' 1 ...,_ \ "\ ( " r / '-, \ \ 1,- "\ '1 ,) \ / ) ) ) I I - MANAG-EMENT.REPORt I I ' I ' I \ '- / I' HEART OF GEORG'/A TECHNICAL COLLEGE '(-'( , \ r' '\ ' DUBLIN, ,GEORGIA:, ,, ' ',;, 1' I, r' ,/ \...- "\ AN ORGANIZATIONAL UNIT OF THE,,STATE OF GEORGIA , ' I /, YEAR ENDED.JUNE 30, 2002 ( ' I 'I..._ ,' _, ', t 1~ ' '\ I '- r-\ _). ! r, \, , ' '>- ' ~ ' ', / I ---. \ \ : _j \ ,A , __, \ \ Russell W. Hinton \ ' State Auditor'': I" -( ,- ,, '' 'r ' .., ' ' \ HEART OF GEORGIA TECHNICAL COLLEGE MANAGEMENT REPORT -TABLE OF CONTENTS- Page LETfER OF TRANSMITTAL SELECTED FINANCIAL INFORMATION EXHIBITS A ANALYSIS OF CHANGES IN FUND BALANCE BUDGETFUND 1 B SCHEDULEOFFUNDSAVAILABLEANDEXPENDITURES COMPARED TO BUDGET BUDGET FUND "A" DEPARTMENT OF TECHNICAL AND ADULT EDUCATION 2 C RECONCILIATION OF SALARIES AND TRAVEL 3 ~usseu. W. H>N-mN ( STATE AUDITOR (404) 656-2174 l DEPARTMENT OF AUDITS AND ACCOUNTS 254 Washington S1reet, S W, Suite 214 Atlanta, Georgia 30334-8400 September 16, 2002 Honorable Roy E. Barnes, Governor Members of the General Assembly of Georgia Members of the State Board of Technical and Adult Education Members of the Local Board of Directors and Honorable Randall Peters, President Heart of Georgia Technical College Ladies and Gentlemen: As part ofour audit ofthe statutory basis financial statements ofthe State ofGeorgia presented in the State of Georgia Report of the State Auditor, the financial statements of the State of Georgia presented in the State of Georgia Comprehensive Annual Financial Report, and the issuance of a Statewide Single Audit Report pursuant to the Single Audit Act Amendments, as of and for the year ended June 30, 2002, we have performed certain audit procedures at Heart of Georgia Technical College. Accordingly, the financial statements and compliance activities of Heart of Georgia Technical College were examined to the extent considered necessary in order to express an opinion as to the fair presentation of the financial statements contained in the foregoing documents and to issue reports on compliance and internal control as required by the Single Audit Act Amendments of 1996. This Management Report contains information pertinent to the financial and compliance activities of Heart of Georgia Technical College as of and for the year ended June 30, 2002. The particular information provided is enumerated in the Table of Contents. This report is intended solely for the information and use ofmanagement and members ofthe Local Board ofDirectors ofHeart ofGeorgia Technical College and is not intended to be and should not be used by anyone other than these specified parties. Respectfully submitted, RWH:gp State Auditor SELECTED FINANCIAL INFORMATION HEART OF GEORGIA TECHNICAL COLLEGE ANALYSIS OF CHANGES IN FUND BALANCE BUDGET FUND YEAR ENDED JUNE 30. 2002 EXHIBIT"A" FUND BALANCE - JULY 1. 2001 Reserved Surplus ADDITIONS Adjustments to Pnor Year's Contracts and Accounts Payable Excess of Funds Available over Expenditures Exh1b1t "B" DEDUCTIONS Unreserved Fund Balance (Surplus) Returned to Georgia Department of Technical and Adult Education - Administrative Central Office Year Ended June 30, 2001 Adjustments to Pnor Year's Accounts Receivable L Refunds to Granters Federal Fmancral Assistance Georgia Department ofTechnical and Adult Education - Administrative Central Office Other Reserved Fund Balance Gamed Over from Prior Year as Funds Available FUND BALANCE - JUNE 30. 2002 IIAII DEPARTMENT OF TECHNICAL AND ADULT EDUCATION "8" LOTTERY FOR EDUCATION $ 31,567 39 985 20 $ 141 69 $ 32,552.59 $ 141.69 $ 11,360 81 $ 28,655.57 $ 40 016 38 $ 0.00 0 00 $ 98520 $ 141.69 4,040 66 4,031 65 37 99 27 535 74 $ 36,631 24 $ 141.69 $ 3593773 s===-===o=o_o SUMMARY OF FUND BALANCE Reserved Federal Fmancral Assistance For Refund to Granter Agency Georgia Department of Technical and Adult Education - Administrative Central Office Live Won< Projects PnorYearLocalFunds Surplus - 1- $ 4,329.08 $ 6,76641 21 879 92 $ 32,975 41 $ 2,962 32 0.00 000 $ 3593773 s=-====o....,oo= HEART OF GEORGIA TECHNICAL COLLEGE SCHEDULE OF FUNDS AVAILABLE AND EXPENDITURES COMPARED TO BUDGET BUDGET FUND "A" DEPARTMENT OF TECHNICAL AND ADULT EDUCATION YEAR ENDED JUNE 30, 2002 EXHIBIT "B" FUNDS AVAILABLE REVENUES State Appropriation Federal Revenues Other Revenues Retained CARRY-OVER FROM PRIOR YEAR Transfer from Reserved Fund Balance EXPENDITURES Personal Services - Institutions Operating Expenses - Institutions Adult Literacy Grants Capital Outlay Excess of Funds Available over Expenditures BUDGET ACTUAL VARIANCEFAVORABLE (UNFAVORABLE) $ 5,760,215.00 $ 5,760,173.27 $ 1,187,306.71 1,100,426.59 2,024,711.32 1,817A90.61 $ 8,972,233.03 $ 8,678,090.47 $ -41.73 -86,880.12 -207,220.71 -294, 142.56 0.00 27,535.74 27,535.74 $ 8,972,233 03 $ 8,705,626.21 $ -266,606.82 $ 5,492,070.32 $ 5,455,780.28 $ 2,467,506.00 2,297,627.01 882,156.71 793,063.35 130,500.00 130,500.00 36,290.04 169,878.99 89,093.36 0.00 - - - - - ' - - - $ 8,972,233.03 $ 8,676,970.64 $ 295,262.39 $ 28,655.57 $ =====2..,8,=6=55=.,...57= -2- HEART OF GEORGIA TECHNICAL COLLEGE RECONCILIATION OF SALARIES AND TRAVEL YEAR ENDED JUNE 30, 2002 EXHIBIT"C" Totals per Annual Supplement Compensated Absences June 30, 2001 June 30, 2002 Agency Funds SALARIES TRAVEL $ 4,923,984.36 $ 83,465.94 -444,231.21 364,978.70 -496.90 $ 4,844,731.85 $ 82,969.04 -3-