Management report, Griffin Technical Institute, Griffin, Georgia, an organizational unit of the state of Georgia, year ended June 30, 2000

GRIFFIN TECHNICAL INSTITUTE MANAGEMENT REPORT - TABLE OF CONTENTS -

LETTER OF TRANSMITTAL

SELECTED FINANCIAL INFORMATION

EXHffiITS

A ANALYSIS OF CHANGES IN FUND BALANCE

BUDGET FUND

1

SCHEDULES OF FUNDS AVAILABLE AND EXPENDITURES

COMPARED TO BUDGET

BUDGET FUND

B

"A" DEPARTMENT OF TECHNICAL AND ADULT EDUCATION

2

C

"B" LOTTERY FOR EDUCATION

3

D RECONCILIATION OF SALARIES AND TRAVEL

4

.USSELL W. HINTON
STATE AUDITOR
(404) 656-2174

DEPARTMENT OF AUDITS AND ACCOUNTS
254 Washington Street, S.w., Suite 214 Atlanta, Georgia 30334-8400
September 22, 2000

Honorable Roy E. Barnes, Governor Members of the General Assembly of Georgia Members of the State Board ofTechnical and Adult Education Members of the Local Board ofDirectors
and Honorable Coy L. Hodges, President Griffin Technical Institute
Ladies and Gentlemen:
As part ofour audit ofthe statutory basis financial statements ofthe State ofGeorgia presented in the State ofGeorgia Report ofthe State Auditor, the general purpose financial statements ofthe State of Georgia presented in the State ofGeorgia Comprehensive Annual Financial Report, and the issuance of a Statewide Single Audit Report pursuant to the Single Audit Act Amendments, as ofand for the year ended June 30,2000, we have performed certain audit procedures at Griffin Technical Institute. Accordingly, the financial statements and compliance activities of Griffin Technical Institute were examined to the extent considered necessary in order to express an opinion as to the fair presentation ofthe financial statements contained in the foregoing documents and to issue reports on compliance and internal control as required by the Single Audit Act Amendments of 1996.
This Management Report contains information pertinent to the financial and compliance activities of Griffin Technical Institute as of and for the year ended June 30, 2000. The particular information provided is enumerated in the Table of Contents.
This report is intended solely for the information and use ofmanagement and members ofthe Local Board ofDirectors ofGriffin Technical Institute and is not intended to be and should not be used by anyone other than these specified parties.
Respectfully submitted,
~m~.J~ State Auditor
RWH:jb

SELECTED FINANCIAL INFORMATION

GRIFFIN TECHNICAL INSTITUTE ANALYSIS OF CHANGES IN FUND BALANCE
BUDGET FUND YEAR ENDED JUNE 30, 2000

EXHIBIT "A"

FUND BALANCE - JULY 1, 1999
Reserved Surplus
ADDITIONS
Adjustments to Prior Year's Accounts Payable Excess of Funds Available over Expenditures
Exhibit "B" Prior Year's Checks Voided
DEDUCTIONS
Unreserved Fund Balance (Surplus) Returned to Georgia Department of Technical and Adult Education - Administrative Central Office Year Ended June 30,1999
Refunds to Grantors Federal Financial Assistance Georgia Department of Technical and Adult Education - Administrative Central Office
Reserved Fund Balance Carried Over from Prior Year as Funds Available
FUND BALANCE - JUNE 30. 2000
SUMMARY OF FUND BALANCE
Reserved Federal Financial Assistance For Refund to Grantor Agency Georgia Department of Technical and Adult Education - Administrative Central Office Live Work Projects Local Grants and Contracts
SurplUS

"A" DEPARTMENT OF
TECHNICAL AND ADULT EDUCATION

"B" LOTIERYFOR
EDUCATION

$

74,732.33

31,028.99 $

0.00

$

105,761.32 $

0.00

$

420.94 $

85,082.25 129.00

$

85,632.19 $

0.00 0.00

$

31,028.99 $

0.00

151.74

74,732.33

$

105,913.06 $

0.00

$

85,480.45 $ ========0=.0==0

$

32.25

39,855.84

45,141,42

$

85,029.51

450.94 $

-=0.:.:;.0;.=..0

$

85,480.45 $ ========0=.0==0

- 1-

GRIFFIN TECHNICAL INSTITUTE SCHEDULE OF FUNDS AVAILABLE AND EXPENDITURES
COMPARED TO BUDGET BUDGET FUND
"A" DEPARTMENT OF TECHNICAL AND ADULT EDUCATION YEAR ENDED JUNE 30, 2000

EXHIBIT"B"

FUNDS AVAILABLE

REVENUES

State Appropriation

$

Federal Revenues

Other Revenues Retained

$

CARRY-OVER FROM PRIOR YEAR

Transfer from Reserved Fund Balance

BUDGET
5,160,497.00 $ 1,456,956.00 3,192,851.00 9,810,304.00 $
5,000.00

ACTUAL

VARIANCEFAVORABLE (UNFAVORABLE)

5,158,918.90 $ 1,099,301.58 2,303,309.69
8,561,530.17 $

-1,578.10 -357,654.42 -889,541.31
-1,248,773.83

74,732.33

69,732.33

$

9,815,304.00 $

8,636,262.50 $ _ _--'-'1':..;..17.;..;9;...:..,0;;...4_1_.5...;...0

EXPENDITURES
Personal Services-Institutions Operating Expenses-Institutions Adult Literacy Grants Job Training Partnership Act Capital Outlay

$

5,953,124.00 $

5,476,566.60 $

2,660,251.00

2,096,718.44

1,110,847.00

940,273.87

81,082.00

27,621.34

10,000.00

10,000.00

476,557.40 563,532.56 170,573.13
53,460.66 0.00

$

9,815,304.00 $

8,551,180.25 $ _ _.:..:1,.:.26;.,;4:.:,.,1;,;;2;,;.3';.;.7.;:.,.5

Excess of Funds Available over Expenditures

$

85,082.25 $ ===8=:5=,0=8=2=:.2=:5

-2-

GRIFFIN TECHNICAL INSTITUTE SCHEDULE OF FUNDS AVAILABLE AND EXPENDITURES
COMPARED TO BUDGET BUDGET FUND
"B" LOTIERY FOR EDUCATION YEAR ENDED JUNE 30. 2000

EXHIBIT"C"

FUNDS AVAILABLE REVENUES
State Appropriation

BUDGET

ACTUAL

VARIANCE FAVORABLE (UNFAVORABLE)

$

402,188.00 $

402,188.00 $

0;;.;..0:..;0'-

EXPENDITURES Equipment-Technical Institutes

$

402,188.00 $

402,188.00 $

.....;;.;0...;;.,00,;..

Excess of Funds Available over Expenditures

$

0.00 $ ========0.=0:=0

-3-

GRIFFIN TECHNICAL INSTITUTE RECONCILIATION OF SALARIES AND TRAVEL
YEAR ENDED JUNE 30, 2000

EXHIBIT "0"

Totals per Annual Supplement
Accruals June 30, 1999 June 30, 2000

SALARIES

TRAVEL

$

5,059,369.11 $ 78,574.03

-33,238.10 11,624.50

-163.00

$

5,037,755.51 $ 78,411.03

-4-