GRIFFIN TECHNICAL INSTITUTE MANAGEMENT REPORT - TABLE OF CONTENTS - LETTER OF TRANSMITTAL SELECTED FINANCIAL INFORMATION EXHffiITS A ANALYSIS OF CHANGES IN FUND BALANCE BUDGET FUND 1 SCHEDULES OF FUNDS AVAILABLE AND EXPENDITURES COMPARED TO BUDGET BUDGET FUND B "A" DEPARTMENT OF TECHNICAL AND ADULT EDUCATION 2 C "B" LOTTERY FOR EDUCATION 3 D RECONCILIATION OF SALARIES AND TRAVEL 4 .USSELL W. HINTON STATE AUDITOR (404) 656-2174 DEPARTMENT OF AUDITS AND ACCOUNTS 254 Washington Street, S.w., Suite 214 Atlanta, Georgia 30334-8400 September 22, 2000 Honorable Roy E. Barnes, Governor Members of the General Assembly of Georgia Members of the State Board ofTechnical and Adult Education Members of the Local Board ofDirectors and Honorable Coy L. Hodges, President Griffin Technical Institute Ladies and Gentlemen: As part ofour audit ofthe statutory basis financial statements ofthe State ofGeorgia presented in the State ofGeorgia Report ofthe State Auditor, the general purpose financial statements ofthe State of Georgia presented in the State ofGeorgia Comprehensive Annual Financial Report, and the issuance of a Statewide Single Audit Report pursuant to the Single Audit Act Amendments, as ofand for the year ended June 30,2000, we have performed certain audit procedures at Griffin Technical Institute. Accordingly, the financial statements and compliance activities of Griffin Technical Institute were examined to the extent considered necessary in order to express an opinion as to the fair presentation ofthe financial statements contained in the foregoing documents and to issue reports on compliance and internal control as required by the Single Audit Act Amendments of 1996. This Management Report contains information pertinent to the financial and compliance activities of Griffin Technical Institute as of and for the year ended June 30, 2000. The particular information provided is enumerated in the Table of Contents. This report is intended solely for the information and use ofmanagement and members ofthe Local Board ofDirectors ofGriffin Technical Institute and is not intended to be and should not be used by anyone other than these specified parties. Respectfully submitted, ~m~.J~ State Auditor RWH:jb SELECTED FINANCIAL INFORMATION GRIFFIN TECHNICAL INSTITUTE ANALYSIS OF CHANGES IN FUND BALANCE BUDGET FUND YEAR ENDED JUNE 30, 2000 EXHIBIT "A" FUND BALANCE - JULY 1, 1999 Reserved Surplus ADDITIONS Adjustments to Prior Year's Accounts Payable Excess of Funds Available over Expenditures Exhibit "B" Prior Year's Checks Voided DEDUCTIONS Unreserved Fund Balance (Surplus) Returned to Georgia Department of Technical and Adult Education - Administrative Central Office Year Ended June 30,1999 Refunds to Grantors Federal Financial Assistance Georgia Department of Technical and Adult Education - Administrative Central Office Reserved Fund Balance Carried Over from Prior Year as Funds Available FUND BALANCE - JUNE 30. 2000 SUMMARY OF FUND BALANCE Reserved Federal Financial Assistance For Refund to Grantor Agency Georgia Department of Technical and Adult Education - Administrative Central Office Live Work Projects Local Grants and Contracts SurplUS "A" DEPARTMENT OF TECHNICAL AND ADULT EDUCATION "B" LOTIERYFOR EDUCATION $ 74,732.33 31,028.99 $ 0.00 $ 105,761.32 $ 0.00 $ 420.94 $ 85,082.25 129.00 $ 85,632.19 $ 0.00 0.00 $ 31,028.99 $ 0.00 151.74 74,732.33 $ 105,913.06 $ 0.00 $ 85,480.45 $ ========0=.0==0 $ 32.25 39,855.84 45,141,42 $ 85,029.51 450.94 $ -=0.:.:;.0;.=..0 $ 85,480.45 $ ========0=.0==0 - 1- GRIFFIN TECHNICAL INSTITUTE SCHEDULE OF FUNDS AVAILABLE AND EXPENDITURES COMPARED TO BUDGET BUDGET FUND "A" DEPARTMENT OF TECHNICAL AND ADULT EDUCATION YEAR ENDED JUNE 30, 2000 EXHIBIT"B" FUNDS AVAILABLE REVENUES State Appropriation $ Federal Revenues Other Revenues Retained $ CARRY-OVER FROM PRIOR YEAR Transfer from Reserved Fund Balance BUDGET 5,160,497.00 $ 1,456,956.00 3,192,851.00 9,810,304.00 $ 5,000.00 ACTUAL VARIANCEFAVORABLE (UNFAVORABLE) 5,158,918.90 $ 1,099,301.58 2,303,309.69 8,561,530.17 $ -1,578.10 -357,654.42 -889,541.31 -1,248,773.83 74,732.33 69,732.33 $ 9,815,304.00 $ 8,636,262.50 $ _ _--'-'1':..;..17.;..;9;...:..,0;;...4_1_.5...;...0 EXPENDITURES Personal Services-Institutions Operating Expenses-Institutions Adult Literacy Grants Job Training Partnership Act Capital Outlay $ 5,953,124.00 $ 5,476,566.60 $ 2,660,251.00 2,096,718.44 1,110,847.00 940,273.87 81,082.00 27,621.34 10,000.00 10,000.00 476,557.40 563,532.56 170,573.13 53,460.66 0.00 $ 9,815,304.00 $ 8,551,180.25 $ _ _.:..:1,.:.26;.,;4:.:,.,1;,;;2;,;.3';.;.7.;:.,.5 Excess of Funds Available over Expenditures $ 85,082.25 $ ===8=:5=,0=8=2=:.2=:5 -2- GRIFFIN TECHNICAL INSTITUTE SCHEDULE OF FUNDS AVAILABLE AND EXPENDITURES COMPARED TO BUDGET BUDGET FUND "B" LOTIERY FOR EDUCATION YEAR ENDED JUNE 30. 2000 EXHIBIT"C" FUNDS AVAILABLE REVENUES State Appropriation BUDGET ACTUAL VARIANCE FAVORABLE (UNFAVORABLE) $ 402,188.00 $ 402,188.00 $ 0;;.;..0:..;0'- EXPENDITURES Equipment-Technical Institutes $ 402,188.00 $ 402,188.00 $ .....;;.;0...;;.,00,;.. Excess of Funds Available over Expenditures $ 0.00 $ ========0.=0:=0 -3- GRIFFIN TECHNICAL INSTITUTE RECONCILIATION OF SALARIES AND TRAVEL YEAR ENDED JUNE 30, 2000 EXHIBIT "0" Totals per Annual Supplement Accruals June 30, 1999 June 30, 2000 SALARIES TRAVEL $ 5,059,369.11 $ 78,574.03 -33,238.10 11,624.50 -163.00 $ 5,037,755.51 $ 78,411.03 -4-