Management report, East Central Technical College, Fitzgerald, Georgia, an organizational unit of the state of Georgia, year ended June 30, 2002

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DEPARTMENT OF AUDITS AND.,ACCOUNTS

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' 'I \ MANAGEMENT REPORT

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.EAST' CENTRAL TECHNICAL COLLEGE

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. F'lnGERALD, GEORGIA -

AN

OR'GANIZ' ATIONAL

UNIT

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STATE

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G'E-O' RGIA

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; YEAR ENDED JUNE 30, 2002

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Russell W. Hinton
State 'Auditor

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EAST CENTRAL TECHNICAL COLLEGE MANAGEMENT REPORT - TABLE OF CONTENTS -

Page LETTER OF TRANSMITTAL

SELECTED FINANCIAL INFORMATION

EXHIBITS

A ANALYSIS OF CHANGES IN FUND BALANCE

BUDGET FUND

B SCHEDULE OF FUNDS AVAILABLE AND EXPENDITURES

COMPARED TO BUDGET

BUDGET FUND

"A" DEPARTMENT OF TECHNICAL AND ADULT EDUCATION

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C RECONCILIATION OF SALARIES AND TRAVEL

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Russe,, W. H,-m,
STATE AUDITOR l,4QA) 656-2174

DEPARTMENT OF AUDITS AND ACCOUNTS
254 \VJ..,hmgton S1rcc1 SW, Su11c ~ 14 A1lan1a. Georgia 10334-8400
November 14, 2002

Honorable Roy E Barnes, Governor Members of the General Assembly of Georgia Members of the State Board ofTechmcal and Adult Education Members of the Local Board ofDirectors
and Honorable Diane Harper, President East Central Technical College
Ladies and Gentlemen
As part ofour audit ofthe statutory basis financial statements ofthe State ofGeorgia presented m the State of Georgia Report of the State Audi/or, the financial statements of the State of Georgia presented m the State ofGeorgia Comprehensive Annual Financial Report, and the issuance of a Statewide Szngle Audi/ Report pursuant to the Smgle Audit Act Amendments, as of and for the year ended June 30, 2002, we have performed certam audit procedures at East Central Technical College Accordmgly, the fmanc1al statements and comphance acuv111es of East Central Technical College were exammed to the extent considered necessary m order to express an opm1on as to the fair presentation ofthe financial statements contamed m the foregomg documents and to issue reports on compliance and mternal control as reqmred by the Smgle Audit Act Amendments of 1996
This Management Report contams mformallon pertment to the financial and comphance act1V11les of East Central Technical College as of and for the year ended June 30, 2002 The particular mformat10n provided 1s enumerated m the Table of Contents
Tlus report 1s mtended solely for the mformallon and use ofmanagement and members of the Local Board of Directors of East Central Technical College and 1s not mtended to be and should not be used by anyone other than these specified parties
Respectfully submitted,
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Hmton
RWHas

SELECTED FINANCIAL INFORMATION

EAST CENJBAL TECHNICAL COLLEGE ANALVSIS Of CHANGES IN FUND BALANCE
BUDGET FUND YEAR ENDED JUNE 30 2002

EXHIBIT"A"

FUND BALANCE - JULY 1 2001 Reserved Surplus
AQDmONS AdJuslmerrts to Prior Yeafs Contracts and Accounts Payable Excess of Funds Available over Expenditures Exhibit "B"
DEDUCTIONS Unreserved Fund Balance (Surplus) Returned to Georgia Department of Technical and Adult Education - Admmlstrallve Central Office Year Ended June 30, 2001 AdJustments to Pnor Year's Accounts Recelvabte Refunds to Granters Federal Fmancaal Assl9tance Georgia Department of Technical and Adult Educallon - Adm1mstrat1ve Central Office Reserved Fund Balance Camed Oier from Pnor Year as Funds Available
FUND BALANCE JUNE 30 2002
SUMMARY OF FUND BALANCE Reserved Federal F1nanoal Assistance For Retund to Granter Agency Georgia Department of Techmc:al and Adult EducabOn - Administrative Central Office Other Inventories LJve Work ProJects Pnor Year Local Funds
Surplus
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"A" DEPARlMENT OF
TECHNICAL AND ADULT EDUCATION

"B" LOTTERY FOR
EDUCATION

s

101,310 54

12 219 26 $

637 51

$

11352980 $

637 51

$

264 00 $

38 574 92

s

38 838 92 $

62 BO 62 BO

$

12,219 26 $

721 20

637 51

342 39

35 833 BO

$

4911665 s

637 51

$

103.252 01 s______6_2_s_o

$

391 06

134 35

65,000 00

5,019 55

3270711

$

103 252 07

ooo s _ _ _ ___,6~2~s"'"o

$

103 252 01 s _ _ _ __,6,.2.,s_,o

EAST CENTRAL TECHNICAL COLLEGE SCHEDULE OF FUNDS AVAILABLE AND EXPENDITURES
COMPARED TO BUDGET BUDGET FUND
"A" DEPARTMENT OF TECHNICAL AND ADULT EDUCATION YEAR ENDED JUNE 30. 2002

EXHIBIT"B"

FUNDS AVAILABLE REVENUES
State Appropriahon Federal Revenues Other Revenues Retained
CARRY-OVER FROM PRIOR YEAR Transfer from Reserved Fund Balance

BUDGET

ACTUAL

VARIANCEFAVORABLE (UNFAVORABLE)

$

5,369,820 00 $

s 5,360,251 78

1,045,507 78

731,795 80

1 837 250 00

1,666,978 00

$

8,252,577 78 $

7,759,025 58 $

-9,568 22 -313,711 98 -170 272 00
-493,552 20

000

35 833 BO

35.833 BO

$

8 252 577 78 $

7,794,859 38 $ _ _ _-4""5'-"7""7,-'-1B"-'-40"-

EXPENOJTURES
Personal Services - 1nshtut1ons Operating Expenses - lnst1tut1ons Adutt Literacy Grants Caprtal Outlay

$

5,181,924 45 $

5,169,845 85 $

2,456,023 89

1,986,553 50

550,92544

536,18111

63 704 00

63 704 00

12,078 60 469,470 39
14,744 33 000

$

81252,577 78 $

7,756,284 46 $ _ _ _4_:.;96=.,2:;9c::3-=3c::.2

Excess of Funds Available over Expendrtures

$

38 574 92 $ --aa....:38=5~7~4~9~2

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EAST CENTRAL TECHNICAL COLLEGE RECONCILIATION OF SALARIES AND TRAVEL
YEAR ENDED JUNE 30. 2002

EXHIBIT "C"

Totals per Annual Supplement
Accruals June 30, 2001 June 30, 2002
Compensated Absences June 30, 2001 June 30, 2002

SALARIES

TRAVEL

$

4,533,417 30 $ 174,694 57

-15,037 46 22.498 14

-356,472 38 328,283 57

$

4 512 689 17 $ 174 694 57

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