~r.;;_ - ~r:=' ' - ' ! \ STATE OF GEORGIA - , DEPARTMENT OF AUDITS AND.,ACCOUNTS ' ' ' GA- Agoo . RI I/~, 'B'-f I ; ,;zoo, /;;ioo:L-- J - ' '''' , ,, ' -, ' I ; \ '' ' 'I \ MANAGEMENT REPORT ' - .EAST' CENTRAL TECHNICAL COLLEGE , ' . F'lnGERALD, GEORGIA - AN OR'GANIZ' ATIONAL UNIT OF THE ' STATE OF G'E-O' RGIA , ! ! - - -. ; YEAR ENDED JUNE 30, 2002 ' ', Russell W. Hinton State 'Auditor ) ' ' ' ' ' , '' , ,, EAST CENTRAL TECHNICAL COLLEGE MANAGEMENT REPORT - TABLE OF CONTENTS - Page LETTER OF TRANSMITTAL SELECTED FINANCIAL INFORMATION EXHIBITS A ANALYSIS OF CHANGES IN FUND BALANCE BUDGET FUND B SCHEDULE OF FUNDS AVAILABLE AND EXPENDITURES COMPARED TO BUDGET BUDGET FUND "A" DEPARTMENT OF TECHNICAL AND ADULT EDUCATION 2 C RECONCILIATION OF SALARIES AND TRAVEL 3 Russe,, W. H,-m, STATE AUDITOR l,4QA) 656-2174 DEPARTMENT OF AUDITS AND ACCOUNTS 254 \VJ..,hmgton S1rcc1 SW, Su11c ~ 14 A1lan1a. Georgia 10334-8400 November 14, 2002 Honorable Roy E Barnes, Governor Members of the General Assembly of Georgia Members of the State Board ofTechmcal and Adult Education Members of the Local Board ofDirectors and Honorable Diane Harper, President East Central Technical College Ladies and Gentlemen As part ofour audit ofthe statutory basis financial statements ofthe State ofGeorgia presented m the State of Georgia Report of the State Audi/or, the financial statements of the State of Georgia presented m the State ofGeorgia Comprehensive Annual Financial Report, and the issuance of a Statewide Szngle Audi/ Report pursuant to the Smgle Audit Act Amendments, as of and for the year ended June 30, 2002, we have performed certam audit procedures at East Central Technical College Accordmgly, the fmanc1al statements and comphance acuv111es of East Central Technical College were exammed to the extent considered necessary m order to express an opm1on as to the fair presentation ofthe financial statements contamed m the foregomg documents and to issue reports on compliance and mternal control as reqmred by the Smgle Audit Act Amendments of 1996 This Management Report contams mformallon pertment to the financial and comphance act1V11les of East Central Technical College as of and for the year ended June 30, 2002 The particular mformat10n provided 1s enumerated m the Table of Contents Tlus report 1s mtended solely for the mformallon and use ofmanagement and members of the Local Board of Directors of East Central Technical College and 1s not mtended to be and should not be used by anyone other than these specified parties Respectfully submitted, ~ ~~- Hmton RWHas SELECTED FINANCIAL INFORMATION EAST CENJBAL TECHNICAL COLLEGE ANALVSIS Of CHANGES IN FUND BALANCE BUDGET FUND YEAR ENDED JUNE 30 2002 EXHIBIT"A" FUND BALANCE - JULY 1 2001 Reserved Surplus AQDmONS AdJuslmerrts to Prior Yeafs Contracts and Accounts Payable Excess of Funds Available over Expenditures Exhibit "B" DEDUCTIONS Unreserved Fund Balance (Surplus) Returned to Georgia Department of Technical and Adult Education - Admmlstrallve Central Office Year Ended June 30, 2001 AdJustments to Pnor Year's Accounts Recelvabte Refunds to Granters Federal Fmancaal Assl9tance Georgia Department of Technical and Adult Educallon - Adm1mstrat1ve Central Office Reserved Fund Balance Camed Oier from Pnor Year as Funds Available FUND BALANCE JUNE 30 2002 SUMMARY OF FUND BALANCE Reserved Federal F1nanoal Assistance For Retund to Granter Agency Georgia Department of Techmc:al and Adult EducabOn - Administrative Central Office Other Inventories LJve Work ProJects Pnor Year Local Funds Surplus 1 - "A" DEPARlMENT OF TECHNICAL AND ADULT EDUCATION "B" LOTTERY FOR EDUCATION s 101,310 54 12 219 26 $ 637 51 $ 11352980 $ 637 51 $ 264 00 $ 38 574 92 s 38 838 92 $ 62 BO 62 BO $ 12,219 26 $ 721 20 637 51 342 39 35 833 BO $ 4911665 s 637 51 $ 103.252 01 s______6_2_s_o $ 391 06 134 35 65,000 00 5,019 55 3270711 $ 103 252 07 ooo s _ _ _ ___,6~2~s"'"o $ 103 252 01 s _ _ _ __,6,.2.,s_,o EAST CENTRAL TECHNICAL COLLEGE SCHEDULE OF FUNDS AVAILABLE AND EXPENDITURES COMPARED TO BUDGET BUDGET FUND "A" DEPARTMENT OF TECHNICAL AND ADULT EDUCATION YEAR ENDED JUNE 30. 2002 EXHIBIT"B" FUNDS AVAILABLE REVENUES State Appropriahon Federal Revenues Other Revenues Retained CARRY-OVER FROM PRIOR YEAR Transfer from Reserved Fund Balance BUDGET ACTUAL VARIANCEFAVORABLE (UNFAVORABLE) $ 5,369,820 00 $ s 5,360,251 78 1,045,507 78 731,795 80 1 837 250 00 1,666,978 00 $ 8,252,577 78 $ 7,759,025 58 $ -9,568 22 -313,711 98 -170 272 00 -493,552 20 000 35 833 BO 35.833 BO $ 8 252 577 78 $ 7,794,859 38 $ _ _ _-4""5'-"7""7,-'-1B"-'-40"- EXPENOJTURES Personal Services - 1nshtut1ons Operating Expenses - lnst1tut1ons Adutt Literacy Grants Caprtal Outlay $ 5,181,924 45 $ 5,169,845 85 $ 2,456,023 89 1,986,553 50 550,92544 536,18111 63 704 00 63 704 00 12,078 60 469,470 39 14,744 33 000 $ 81252,577 78 $ 7,756,284 46 $ _ _ _4_:.;96=.,2:;9c::3-=3c::.2 Excess of Funds Available over Expendrtures $ 38 574 92 $ --aa....:38=5~7~4~9~2 -2- EAST CENTRAL TECHNICAL COLLEGE RECONCILIATION OF SALARIES AND TRAVEL YEAR ENDED JUNE 30. 2002 EXHIBIT "C" Totals per Annual Supplement Accruals June 30, 2001 June 30, 2002 Compensated Absences June 30, 2001 June 30, 2002 SALARIES TRAVEL $ 4,533,417 30 $ 174,694 57 -15,037 46 22.498 14 -356,472 38 328,283 57 $ 4 512 689 17 $ 174 694 57 -3 -