Management report, Altamaha Technical College, Jesup, Georgia, an organizational unit of the state of Georgia, year ended June 30, 2001

1.1JetwtwtJJwl:etetw1.1JJ.AtttJJ.1J,4f.t.J
~ I~d STATE OF GEORGIA .
1:1 DEPARTMENT OF AUDITS AND ACCOUNTS

~. : J~o

~

MC -~AL\
uJcco- ;;ioo 1

~~l't,,,..

u

'
' .
tJ

MANAGEMENT REPORT
ALTAMAHA TECHNICAL COLLEGE JESUP, GEORGIA
AN ORGANIZATIONAL UNIT OF THE STATE OF GEORGIA YEAR ENDED JUNE 30, 2001
Russell W. Hinton
State Auditor n: r:: C: E ,v I! D ,

ALTAMARA TECHNICAL COLLEGE MANAGEMENT REPORT -TABLE OF CONTENTS-

LETTER OF TRANSMITTAL

SELECTED FINANCIAL INFORMATION

EXHIBITS

A ANALYSIS OF CHANGES IN FUND BALANCE

BUDGETFUND

1

SCHEDULESOFFUNDSAVAILABLEANDEXPENDITURES

COMPARED TO BUDGET

BUDGET FUND

B

"A" DEPARTMENT OF TECHNICAL AND ADULT EDUCATION

2

C

"B" LOTTERY FOR EDUCATION

3

D RECONCILIATION OF SALARIES AND TRAVEL

4

w. RUSSELL

HINTON

STATE AUDITOR

(4041 6562174

DEPARTMENT OF AUDITS AND ACCOUNTS
254 Washington Street. S.W;.Suite214 Atlanta. Georgia 30334-8400
October 4, 2001

Honorable Roy E. Barnes, Governor Members of the General Assembly of Georgia Members of the State Board of Technical and Adult Education Members of the Local Board of Directors
and Honorable C. Paul Scott, President Altamaha Technical College
Ladies and Gentlemen:
As part ofour audit ofthe statutory basis financial statements ofthe State ofGeorgia presented in the State ofGeorgia Report ofthe State Auditor, the general purpose financial statements ofthe State of Georgia presented in the State ofGeorgia Comprehensive Annual Financial Report, and the issuance of a Statewide Single Audit Report pursuant to the Single Audit Act Amendments, as ofand for the year ended June 30, 2001, we have performed certain audit procedures at Altamaha Technical College. Accordingly, the financial statements and compliance activities of Altamaha Technical College were examined to the extent considered necessary in order to express an opinion as to the fair presentation of the financial statements contained in the foregoing documents and to issue reports on compliance and internal control as required by the Single Audit Act Amendments of 1996.
This Management Report contains information pertinent to the financial and compliance activities of Altamaha Technical College as of and for the year ended June 30, 2001. The particular information provided is enumerated in the Table of Contents.
This report is intended solely for the information and use ofmanagement and members ofthe Local Board ofDirectors ofAltamaha Technical College and is not intended to be and should not be used by anyone other than these specified parties.
Respectfully submitted,

RWH:gp

Ru sell W. Hinton State Auditor

SELECTED FINANCIAL INFORMATION

ALTAMAHA TECHNICAL COLLEGE ANALYSIS OF CHANGES IN FUND BALANCE
BUDGET FUND YEAR ENDED JUNE 30, 2001

EXHIBIT"A"

FUND BALANCE - JULY 1, 2000 Reserved Surplus
ADDITIONS
Adjustments to Prior Year's Accounts Payable Excess of Funds Available over Expenditures
Exhibit "B" Exhibit "C" Prior Year's Checks Voided Reimbursement of Prior Year's Expenditures
DEDUCTIONS
Unreserved Fund Balance (Surplus) Returned to Georgia Department of Technical and Adult Education - Administrative Central Office Year Ended June 30, 2000 Year Ended June 30, 2001
Adjustments to Prior Year's Accounts Receivable
Refunds to Granters Federal Financial Assistance Georgia Department of Technical and Adult Education - Administrative Central Office Local Grants and Contracts
Reserved Fund Balance Carried Over from Prior Year as Funds Available
FUND BALANCE - JUNE 30, 2001
SUMMARY OF FUND BALANCE
Reserved Federal Financial Assistance For Refund to Granter Agency Georgia Department of Technical and Adult Education - Administrative Central Office Inventories Live Work Projects
Surplus
-1-

"A" DEPARTMENT OF
TECHNICAL AND ADULT EDUCATION

"B" LOTTERY FOR
EDUCATION

$

55,096.11

3,794.52 $

4,787.23

$

58,890.63 $

4 787.23

$

8,097.28 $

983.65

9,464.65
659.79 420.70

9.00

$

18,642.42 $

992.65

$

3,794.52 $

4,787.23

170.87

93.99

931.02 550.00

9,532.17

$

15,072.57 $

4,787.23

$

621460.48 $

992.65

$

77.32

45,020.90

7 634.89

$

52,733.11

9727.37 $

992.65

$

s_ _ _ 62,460.48

9_9_2_.6_5

ALTAMAHA TECHNICAL COLLEGE SCHEDULE OF FUNDS AVAILABLE AND EXPENDITURES
COMPARED TO BUDGET BUDGET FUND
"A" DEPARTMENT OF TECHNICAL AND ADULT EDUCATION YEAR ENDED JUNE 30, 2001

EXHIBIT"B"

FUNDS AVAILABLE REVENUES
State Appropriation Federal Revenues Other Revenues Retained
CARRY-OVER FROM PRIOR YEAR Transfer from Reserved Fund Balance
EXPENDITURES Personal Services-Institutions Operating Expenses-Institutions Capital Outlay Adult Literacy Grants
Excess of Funds Available over Expenditures

BUDGET

ACTUAL

VARIANCEFAVORABLE (UNFAVORABLE)

$ 4,563,552.00 $ 4,563,188.81 $

1,144,133.00

836,506.27

11562,425.00 1,394,657.16

$ 7,270,110.00 $ 6,794,352.24 $

-363.19 -307,626.73 -167 767.84
-475,757.76

0.00

9,532.17

9,532.17

$ 7,270,110.00 $ 6,803,884.41 $ _ _-4_;_.:;.66;.:.,2;;;2;.;.5.;.;.5.:.9

$ 4,443,626.00 $ 4,275,016.75 $

2,239,470.00 1,968,921.35

62,584.00

62,584.00

524,430.00

487.897.66

168,609.25 270,548.65
0.00 36,532.34

$ 7,270,110.00 $ 6,794,419.76 $ _ __;4..;..75;;.!'.;;.;69:;.;;0..::.2:..;..4

$ 9,464.65 $ _ _=9~46_4~.6~5

-2-

ALTAMAHA TECHNICAL COLLEGE SCHEDULE OF FUNDS AVAILABLE AND EXPENDITURES
COMPARED TO BUDGET BUDGET FUND
"8" LOTTERY FOR EDUCATION YEAR ENDED JUNE 30, 2001

EXHIBIT"C"

FUNDS AVAILABLE REVENUES
State Appropriation Other Revenues Retained
EXPENDITURES Equipment-Technical Institutes
Excess of Funds Available over Expenditures

BUDGET

ACTUAL

VARIANCEFAVORABLE (UNFAVORABLE)

$ 237,973.00 $ 237,973.00 $

0.00

9001000.00

9001000.00

0.00

$ 1,137,973.00 $ 1,137,973.00 $ _ _ _ _ _0._00_

- - - - - - $ 1,137,973.00 $ 1,137,964.00 $

9.00

$

9.00 $=====9.=00=

-3-

ALTAMAHA TECHNICAL COLLEGE RECONCILIATION OF SALARIES AND TRAVEL
YEAR ENDED JUNE 30, 2001

EXHIBIT"D"

Totals per Annual Supplement
Accruals June 30, 2001 June 30, 2000

SALARIES

TRAVEL

$ 3,755,022.71 $

94,144.76

48,284.57 -54 647.05

$ 3,748,660.23 $==9=4=1=44==76=

-4-