1.1JetwtwtJJwl:etetw1.1JJ.AtttJJ.1J,4f.t.J ~ I~d STATE OF GEORGIA . 1:1 DEPARTMENT OF AUDITS AND ACCOUNTS ~. : J~o ~ MC -~AL\ uJcco- ;;ioo 1 ~~l't,,,.. u ' ' . tJ MANAGEMENT REPORT ALTAMAHA TECHNICAL COLLEGE JESUP, GEORGIA AN ORGANIZATIONAL UNIT OF THE STATE OF GEORGIA YEAR ENDED JUNE 30, 2001 Russell W. Hinton State Auditor n: r:: C: E ,v I! D , ALTAMARA TECHNICAL COLLEGE MANAGEMENT REPORT -TABLE OF CONTENTS- LETTER OF TRANSMITTAL SELECTED FINANCIAL INFORMATION EXHIBITS A ANALYSIS OF CHANGES IN FUND BALANCE BUDGETFUND 1 SCHEDULESOFFUNDSAVAILABLEANDEXPENDITURES COMPARED TO BUDGET BUDGET FUND B "A" DEPARTMENT OF TECHNICAL AND ADULT EDUCATION 2 C "B" LOTTERY FOR EDUCATION 3 D RECONCILIATION OF SALARIES AND TRAVEL 4 w. RUSSELL HINTON STATE AUDITOR (4041 6562174 DEPARTMENT OF AUDITS AND ACCOUNTS 254 Washington Street. S.W;.Suite214 Atlanta. Georgia 30334-8400 October 4, 2001 Honorable Roy E. Barnes, Governor Members of the General Assembly of Georgia Members of the State Board of Technical and Adult Education Members of the Local Board of Directors and Honorable C. Paul Scott, President Altamaha Technical College Ladies and Gentlemen: As part ofour audit ofthe statutory basis financial statements ofthe State ofGeorgia presented in the State ofGeorgia Report ofthe State Auditor, the general purpose financial statements ofthe State of Georgia presented in the State ofGeorgia Comprehensive Annual Financial Report, and the issuance of a Statewide Single Audit Report pursuant to the Single Audit Act Amendments, as ofand for the year ended June 30, 2001, we have performed certain audit procedures at Altamaha Technical College. Accordingly, the financial statements and compliance activities of Altamaha Technical College were examined to the extent considered necessary in order to express an opinion as to the fair presentation of the financial statements contained in the foregoing documents and to issue reports on compliance and internal control as required by the Single Audit Act Amendments of 1996. This Management Report contains information pertinent to the financial and compliance activities of Altamaha Technical College as of and for the year ended June 30, 2001. The particular information provided is enumerated in the Table of Contents. This report is intended solely for the information and use ofmanagement and members ofthe Local Board ofDirectors ofAltamaha Technical College and is not intended to be and should not be used by anyone other than these specified parties. Respectfully submitted, RWH:gp Ru sell W. Hinton State Auditor SELECTED FINANCIAL INFORMATION ALTAMAHA TECHNICAL COLLEGE ANALYSIS OF CHANGES IN FUND BALANCE BUDGET FUND YEAR ENDED JUNE 30, 2001 EXHIBIT"A" FUND BALANCE - JULY 1, 2000 Reserved Surplus ADDITIONS Adjustments to Prior Year's Accounts Payable Excess of Funds Available over Expenditures Exhibit "B" Exhibit "C" Prior Year's Checks Voided Reimbursement of Prior Year's Expenditures DEDUCTIONS Unreserved Fund Balance (Surplus) Returned to Georgia Department of Technical and Adult Education - Administrative Central Office Year Ended June 30, 2000 Year Ended June 30, 2001 Adjustments to Prior Year's Accounts Receivable Refunds to Granters Federal Financial Assistance Georgia Department of Technical and Adult Education - Administrative Central Office Local Grants and Contracts Reserved Fund Balance Carried Over from Prior Year as Funds Available FUND BALANCE - JUNE 30, 2001 SUMMARY OF FUND BALANCE Reserved Federal Financial Assistance For Refund to Granter Agency Georgia Department of Technical and Adult Education - Administrative Central Office Inventories Live Work Projects Surplus -1- "A" DEPARTMENT OF TECHNICAL AND ADULT EDUCATION "B" LOTTERY FOR EDUCATION $ 55,096.11 3,794.52 $ 4,787.23 $ 58,890.63 $ 4 787.23 $ 8,097.28 $ 983.65 9,464.65 659.79 420.70 9.00 $ 18,642.42 $ 992.65 $ 3,794.52 $ 4,787.23 170.87 93.99 931.02 550.00 9,532.17 $ 15,072.57 $ 4,787.23 $ 621460.48 $ 992.65 $ 77.32 45,020.90 7 634.89 $ 52,733.11 9727.37 $ 992.65 $ s_ _ _ 62,460.48 9_9_2_.6_5 ALTAMAHA TECHNICAL COLLEGE SCHEDULE OF FUNDS AVAILABLE AND EXPENDITURES COMPARED TO BUDGET BUDGET FUND "A" DEPARTMENT OF TECHNICAL AND ADULT EDUCATION YEAR ENDED JUNE 30, 2001 EXHIBIT"B" FUNDS AVAILABLE REVENUES State Appropriation Federal Revenues Other Revenues Retained CARRY-OVER FROM PRIOR YEAR Transfer from Reserved Fund Balance EXPENDITURES Personal Services-Institutions Operating Expenses-Institutions Capital Outlay Adult Literacy Grants Excess of Funds Available over Expenditures BUDGET ACTUAL VARIANCEFAVORABLE (UNFAVORABLE) $ 4,563,552.00 $ 4,563,188.81 $ 1,144,133.00 836,506.27 11562,425.00 1,394,657.16 $ 7,270,110.00 $ 6,794,352.24 $ -363.19 -307,626.73 -167 767.84 -475,757.76 0.00 9,532.17 9,532.17 $ 7,270,110.00 $ 6,803,884.41 $ _ _-4_;_.:;.66;.:.,2;;;2;.;.5.;.;.5.:.9 $ 4,443,626.00 $ 4,275,016.75 $ 2,239,470.00 1,968,921.35 62,584.00 62,584.00 524,430.00 487.897.66 168,609.25 270,548.65 0.00 36,532.34 $ 7,270,110.00 $ 6,794,419.76 $ _ __;4..;..75;;.!'.;;.;69:;.;;0..::.2:..;..4 $ 9,464.65 $ _ _=9~46_4~.6~5 -2- ALTAMAHA TECHNICAL COLLEGE SCHEDULE OF FUNDS AVAILABLE AND EXPENDITURES COMPARED TO BUDGET BUDGET FUND "8" LOTTERY FOR EDUCATION YEAR ENDED JUNE 30, 2001 EXHIBIT"C" FUNDS AVAILABLE REVENUES State Appropriation Other Revenues Retained EXPENDITURES Equipment-Technical Institutes Excess of Funds Available over Expenditures BUDGET ACTUAL VARIANCEFAVORABLE (UNFAVORABLE) $ 237,973.00 $ 237,973.00 $ 0.00 9001000.00 9001000.00 0.00 $ 1,137,973.00 $ 1,137,973.00 $ _ _ _ _ _0._00_ - - - - - - $ 1,137,973.00 $ 1,137,964.00 $ 9.00 $ 9.00 $=====9.=00= -3- ALTAMAHA TECHNICAL COLLEGE RECONCILIATION OF SALARIES AND TRAVEL YEAR ENDED JUNE 30, 2001 EXHIBIT"D" Totals per Annual Supplement Accruals June 30, 2001 June 30, 2000 SALARIES TRAVEL $ 3,755,022.71 $ 94,144.76 48,284.57 -54 647.05 $ 3,748,660.23 $==9=4=1=44==76= -4-