Information technology expenditures report FY 2008 [Jan. 2009]

STATE OF GEORGIA
FISCAL YEAR 2008 FOR PERIOD JULY 1, 2007 JUNE 30, 2008
INFORMATION TECHNOLOGY EXPENDITURES REPORT
GEORGIA TECHNOLOGY AUTHORITY FINAL REPORT JANUARY 2009
0

EXECUTIVE SUMMARY
STATE OF GEORGIA
FY 2008 ANNUAL IT EXPENDITURES REPORT

ANNUAL IT SPEND & COMPARISON For FY 2008, fifty one (51) Georgia state agencies reported annual information technology expenditures of $712.2 million. In comparison, for FY 2007, forty seven (47) Georgia state agencies reported total information technology spending of $684.1 million.

Policy Area Educated Georgia Safe Georgia Best Managed State Healthy Georgia Growing Georgia Grand Total

Total Expenditures 62,973,459 58,947,850 178,526,849 362,257,157 49,482,525 712,187,840

Percentage 8.84% 8.28%
25.07% 50.86%
6.95% 100%

PORTION OF IT SPEND FUNDED BY STATE FUNDS Of the total IT expenditures reported, state funds accounted for $199 million or 28%. FY07 state fund expenses were 36% of total expenditures.

Policy Area
Educated Georgia Safe Georgia Best Managed State Healthy Georgia Growing Georgia Grand Total

Total State Expenditures
16,195,899 44,914,301 62,903,640 72,830,447 2,243,379 199,087,666

Percentage
8.15% 22.57% 31.57% 36.58% 1.13%
100%

TOP 5 STATE AGENCIES WITH HIGHEST IT SPEND There were five state agencies that accounted for 67% of Georgia's IT expenditures. These five state agencies are listed below along with its FY08 expenditure totals:

STATE AGENCY
Department of Community Health Department of Human Resources Department of Revenue Department of Transportation Department of Labor Total

FY08 IT EXPENDITURE TOTALS $271,985,751 90,101,538 42,720,633 39,123,457 31,883,762 $475,815,141

ii

CAPITAL IT ASSETS Capitalized IT Asset Value for the State of Georgia was $112,865,094 for FY2008. POLICY AREA WITH HIGHEST IT SPEND Policy Area, Healthy Georgia, accounted for the largest portion of Georgia's IT expenditures. For FY2008, Healthy Georgia accounted for $362,257,157 or 51% of the state's annual IT expenditures.
iii

PREFACE
GTA ISSUES STATE'S 7TH ANNUAL IT EXPENDITURES REPORT
In cooperation with state agencies, GTA has compiled and issued a report regarding information technology expenditures for Georgia state agencies for FY 2008. This report makes it possible to review IT expenditures that support specific categories of government services and policy areas. PURPOSE The annual IT Expenditure Report is used to make decisions regarding the overall budgeting and accounting for IT expenditures, staff, hardware, software, telecommunication and data services, and computer supplies. REPORT SUMMARIES For FY 2008, eight percent more agencies submitted reports than for FY 2007 for a total of 51 agencies submitting in FY 2008. These state agencies reported a total of $712.2 million information technology expenditures, of which $199 million are state funds. The Healthy Georgia policy area reports the largest total expenditure of $362.3 million, or 51% of the total expenditures. The Healthy Georgia policy area also reports the largest total state expenditure of $72.8 million, or 36.58% of the total state expenditures. REPORT DISTRIBUTION State law requires GTA to collect information about IT expenditures from agencies each year and compile a report for distribution to state leaders. In an effort to conserve, a hard copy of the report will not be distributed this fiscal year. Instead, a downloadable version of the report is available at the GTA website (www.gta.georgia.gov).
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FY 2008 IT Expenditures Report
TABLE OF CONTENTS
INTRODUCTION Legal Requirements ......................................................................................................... viii Report of Information Technology Expenditures Descriptions....................................... viii
STATEWIDE SUMMARIES & COMPARISONS Total IT Expenditures by Policy Area Graph .................................................................... xi State Fund IT Expenditures by Policy Area Graph .......................................................... xii Top 5 Agencies Reporting Highest Total IT Expenditures Graph .................................. xiii IT Expenditures by Agency ............................................................................................. xiv Capital Assets by Agency ................................................................................................ xvi Applications and Infrastructure Expenditures by Agency ............................................. xviii Select Computer Equipment by Agency............................................................................xx Summary by Policy Area ................................................................................................ xxii Policy Area Legend........................................................................................................ xxiv
AGENCY REPORTS State Accounting Office.......................................................................................................1 Department of Administrative Services.............................................................................13
Georgia Technology Authority ..............................................................................43 Department of Agriculture .................................................................................................55 Department of Banking and Finance .................................................................................67 Department of Community Affairs ....................................................................................83
Georgia Regional Transportation Authority ..........................................................93 Department of Community Health...................................................................................101 Department of Corrections...............................................................................................114 Department of Defense ....................................................................................................134 Department of Driver Services ........................................................................................142 Department of Early Care & Learning.............................................................................160 Department of Economic Development...........................................................................175 Georgia World Congress Center Authority .....................................................................185
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FY 2008 IT Expenditures Report
TABLE OF CONTENTS (CONTINUED)
Department of Education .................................................................................................195 Employees Retirement System of Georgia ......................................................................204 Governor's Office - Office of Planning and Budget........................................................213 Department of Human Resources ....................................................................................224 Georgia Bureau of Investigation ......................................................................................289 Georgia State Financing & Investment Commission.......................................................304 Department of Juvenile Justice ........................................................................................313
Children and Youth Coordinating Council ..........................................................324 Department of Labor........................................................................................................333 Department of Law ..........................................................................................................341 Prosecuting Attorneys' Council of Georgia.....................................................................350 State of Personnel Administration ...................................................................................358 Department of Natural Resources ....................................................................................377 State Board of Pardons and Paroles .................................................................................386 State Properties Commission - Georgia Building Authority ...........................................404 Department of Public Safety ............................................................................................414
Governor's Office of Highway Safety .................................................................431 Georgia Firefighter Safety and Training Council ................................................439 Georgia Public Safety Training Center................................................................449 Georgia Public Service Commission ...............................................................................462 Regents, University System of Georgia - Georgia Public Broadcasting .........................470 Department of Revenue ...................................................................................................484 Secretary of State .............................................................................................................505 Georgia Soil & Water Conservation Commission...........................................................528 Georgia Student Finance Commission.............................................................................537 Nonpublic Postsecondary Education Council......................................................554 Subsequent Injury Trust Fund..........................................................................................561 Teacher Retirement System .............................................................................................572
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FY 2008 IT Expenditures Report
TABLE OF CONTENTS (CONTINUED)
Department of Technical and Adult Education ...............................................................581 Department of Transportation..........................................................................................595
Georgia State Road & Tollway Authority ...........................................................620 Department of Veterans Services.....................................................................................628 State Board of Workers' Compensation ..........................................................................636
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FY 2008 IT Expenditures Report
LEGAL REQUIREMENTS
Title 50-25-7.10 of the Official Code of Georgia Annotated provides that the Executive Director of the Georgia Technology Authority shall submit to the Office of Planning and Budget and the State Accounting Officer on an annual basis a report of all activity regarding technology and technology resources for each agency and the Authority. The report shall accurately represent all financial details including cash balances, line item detail on expenditures including systems development, personal services, and equipment from the previous fiscal year and anticipated expenditures for the upcoming fiscal year, projected yearend balance, depreciated value of capital equipment, and balances of reserve funds established for capital equipment, as well as a status report on personnel position changes including new technology related positions created and existing technology related positions eliminated. The Authority spending reports shall comply with the state accounting system object codes.
Title 50-25-7.12 of the Official Code of Georgia Annotated provides that the Authority, the Office of Planning and Budget, and the State Auditor shall jointly develop a system for budgeting and accounting of expenditures for technology resources. This system must integrate seamlessly with the technology portfolio management system. Annual reports regarding technology shall be coordinated by the Authority with the Office of Planning and Budget and the State Auditor and submitted to the Governor, General Assembly, and the board on or before October 1 of each year. The Authority may adopt an accrual method of accounting.
REPORT OF INFORMATION TECHNOLOGY EXPENDITURES DESCRIPTIONS
Reports are provided by agency as identified in the Appropriations Act. Unless otherwise noted, attached agencies are included within the report of the agency to which they are attached.
Each agency report includes the following information:
Chapter 1 Strategic Plan
A. The Agency's Vision, Mission and Strategic Goals.
B. Current and Future IT projects, including a description and benefits of the project, status, priority and financials.
C. Major IT accomplishments achieved during FY 2008.
Chapter 2 Expenditures and Staffing by Sub Class & Application
A. Chapter 2, Section One is a report of all expenditures related to Information Technology by subclass as outlined in the Appropriations Act. This section includes all costs related to Information Technology, including costs under special line item grants, contracts, etc. Full-time equivalent positions, direct staff and department-level infrastructure staff that provide support for Information
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FY 2008 IT Expenditures Report
Technology and full time equivalent positions for consultants who provide direct support to an application are included.
B. Chapter 2, Section Two is a report of all expenditures related to Information Technology by application or system. IT costs such as telephones, pagers, radios, circuits, workstations and department-level IT staff that are not directly tied to an application are reported under infrastructure.
Information Technology expenditures include staff, consultants and contracted services that perform: Research/development/analysis of computer applications or telecommunication Services; Database administration; Local and wide-area network; Help desk support; Computer paper, cables, CD-ROMs, diskettes, wiring; Technology training; All computer charges; All GTA Billings; and Software and Hardware.
All telecommunications costs include data, voice, radios and pagers.
Chapter 3 Applications by Program
A. Systems Profile
1. All applications currently in development or in production stage, including contracted services for systems.
2. Platform/Host associated with each application.
3. Operating system associated with each application.
4. Database associated with each application.
B. Business Impact
1. All applications currently in development or in production stage, including contracted services for systems.
2. Description of function provided by application.
3. Annual Volume.
C. Expenditures & FTEs (Consultant & Payroll Staff)
Chapter 4 Information Technology Inventory & Capital Assets
The number of mainframes currently on inventory.
The number of workstations currently on inventory. An individual workstation is defined as the hardware assigned to an individual worker to include the monitor, printer, keyboard and individual computing unit.
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FY 2008 IT Expenditures Report
The number of servers currently on inventory. The number of any other information technology hardware items not identified above,
e.g. routers, switches, firewalls, printers, or plotters. The depreciated value of the current inventory in accordance with the State Auditor's
definition of Capital Assets. A brief description of the general age and condition of IT hardware.
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FY 2008 IT Expenditures Report
FY 2008 TOTAL IT EXPENDITURES
$712.2 Million

Growing Georgia 49,482,525 6.95%

Educated Georgia

62,973,459

8.84%

Safe Georgia

58,947,850

8.27%

Healthy Georgia 362,257,157 50.86%

Best Managed State 178,526,849 25.07%

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FY 2008 IT Expenditures Report
FY 2008 STATE IT EXPENDITURES
$199.1 Million

Healthy Georgia 72,830,447 36.58%

Growing Georgia 2,243,379 1.13%

Educated Georgia 16,195,899 8.15%

Safe Georgia 44,914,301 22.57%

Best Managed State 62,903,640 31.57%
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FY 2008 IT Expenditures Report

$ Millions $

TOP 5 AGENCIES REPORTING HIGHEST FY08 IT TOTAL EXPENDITURES
300 $272.0
250

200

150

$90.1 100

50

$42.7

$39.1

$31.9

0 DCH

DHR

DOR

DOT

DOL

xiii

FY 2008 IT Expenditures Report
EXPENDITURES BY AGENCY
State of Georgia FY 2008 IT Expenditures Report
(July 1, 2007 - June 30, 2008)

AGENCIES State Accounting Office Department of Administrative Services Georgia Technology Authority Department of Agriculture Department of Banking and Finance Department of Community Affairs Georgia Regional Transportation Authority Department of Community Health Department of Corrections Department of Defense Department of Driver Services Department of Early Care & Learning Department of Economic Development Georgia World Congress Center Authority Department of Education Employees' Retirement System Georgia Forestry Commission Office of the Governor - Office of Planning and Budget Department of Human Resources Office of the Commissioner of Insurance Georgia Bureau of Investigation Georgia State Financing and Investment Commission Jekyll Island State Park Authority Department of Juvenile Justice Children & Youth Coordinating Council Department of Labor Department of Law Prosecuting Attorneys' Council State Personnel Administration Department of Natural Resources State Board of Pardons and Paroles State Properties Commission - Georgia Building Authority

STATE IT EXPENDITURES
4,413,910 4,419,518
614,179 442,998 22,446,108 21,952,521 11,177,378 178,068 1,186,202
2,834,484 50,384,339
8,635,503
6,509,045 22,901 496,193
4,301,875

TOTAL IT EXPENDITURES
15,672,161 18,150,929 20,390,096
2,852,423 761,403
2,384,187 456,842
271,985,751 22,025,482
1,479,677 12,482,153
2,714,737 1,192,203 1,657,258 17,699,029 5,813,460 2,155,516 5,763,851 90,101,538 1,442,328 13,250,139
964,927 258,195 8,281,713 39,294 31,883,762 863,350 1,377,283 3,341,102 6,778,893 4,320,075
672,104

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FY 2008 IT Expenditures Report

EXPENDITURES BY AGENCY (continued)
State of Georgia FY 2008 IT Expenditures Report
(July 1, 2007 - June 30, 2008)

AGENCIES Department of Public Safety P.O.S.T. Council Governor's Office of Highway Safety Georgia Firefighter Standards and Training Council Georgia Public Safety Training Center Public Service Commission Regents, University System of Georgia - Georgia Public Broadcasting Department of Revenue Office of Secretary of State State Soil and Water Conservation Commission Georgia Student Finance Commission NonPublic PostSecondary Education Commission Subsequent Injury Trust Fund Teachers' Retirement System Department of Technical and Adult Education Department of Transportation State Road and Tollway Authority Department of Veterans' Service State Board of Workers' Compensation TOTAL REPORTED

STATE IT EXPENDITURES
6,643,900 170,188 5,877 71,870 902,496 350,445
3,486,713 34,909,837
12,531,118
$199,087,666

TOTAL IT EXPENDITURES
8,106,776 180,217 181,295 71,870
1,011,312 350,445
3,486,713 42,720,633
3,668,949 186,255
5,021,640 15,484
250,164 5,202,766 28,833,090 39,123,457 1,816,155
169,868 2,578,890 $712,187,840

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FY 2008 IT Expenditures Report

CAPITAL ASSETS BY AGENCY
State of Georgia FY 2008 IT Expenditures Report
(July 1, 2007 - June 30, 2008)

AGENCIES State Accounting Office Department of Administrative Services Georgia Technology Authority Department of Agriculture Department of Banking and Finance Department of Community Affairs Georgia Regional Transportation Authority Department of Community Health Department of Corrections Department of Defense Department of Driver Services Department of Early Care & Learning Department of Economic Development Georgia World Congress Center Authority Department of Education Employees' Retirement System Georgia Forestry Commission Office of the Governor - Office of Planning and Budget Department of Human Resources Office of the Commissioner of Insurance Georgia Bureau of Investigation Georgia State Financing and Investment Commission Department of Juvenile Justice Children & Youth Coordinating Council Department of Labor Department of Law Prosecuting Attorneys' Council State Personnel Administration Department of Natural Resources Jekyll Island State Park Authority State Board of Pardons and Paroles State Properties Commission - Georgia Building Authority Department of Public Safety

CAPITAL ASSETS 292,300 461,890
35,489,381 Not Reported
150,000 557,234
9,536 608,193 1,087,986
36,625 Not Reported Not Reported
714,600 Not Reported Not Reported
1,039,850 1,272,000 1,808,536 34,039,700
738,200 1,787,425
175,000 5,847,250 Not Reported Not Reported Not Reported
476,000 Not Reported
2,726,138 308,806 319,965 275,000
Not Reported

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FY 2008 IT Expenditures Report

CAPITAL ASSETS BY AGENCY (continued)
State of Georgia FY 2008 IT Expenditures Report
(July 1, 2007 - June 30, 2008)

AGENCIES P.O.S.T. Council Governor's Office of Highway Safety Georgia Firefighter Standards and Training Council Georgia Public Safety Training Center Public Service Commission Regents, University System of Georgia - Georgia Public Broadcasting Department of Revenue Office of Secretary of State State Soil and Water Conservation Commission Georgia Student Finance Commission NonPublic PostSecondary Education Commission Subsequent Injury Trust Fund Teachers' Retirement System Department of Technical and Adult Education Department of Transportation State Road and Tollway Authority Department of Veterans' Service State Board of Workers' Compensation TOTAL REPORTED

CAPITAL ASSETS 23,190 23,190 16,819 376,446
Not Reported 4,045,139
3,223,967 173,755
Not Reported 826,000 13,093 27,180
Not Reported 1,309,700
12,295,000 Not Reported
290,000 Not Reported $112,865,094

xvii

FY 2008 IT Expenditures Report

APPLICATIONS & INFRASTRUCTURE BY AGENCY
State of Georgia FY 2008 IT Expenditures Report
(July 1, 2007 - June 30, 2008)

AGENCIES
State Accounting Office Department of Administrative Services Georgia Technology Authority Department of Agriculture Department of Banking and Finance Department of Community Affairs Georgia Regional Transportation Authority Department of Community Health Department of Corrections Department of Defense Department of Driver Services Department of Early Care & Learning Department of Economic Development Georgia World Congress Center Authority Department of Education Employees' Retirement System Georgia Forestry Commission Office of the Governor - Office of Planning and Budget Department of Human Resources Office of the Commissioner of Insurance Georgia Bureau of Investigation Georgia State Financing and Investment Commission Jekyll Island State Park Authority Department of Juvenile Justice Children & Youth Coordinating Council Department of Labor Department of Law Prosecuting Attorneys' Council

TOTAL EXPENDITURES APPLICATIONS
12,016,713 12,806,930
495 786,783

TOTAL EXPENDITURES INFRASTRUCTURE 15,672,161 6,134,215 7,583,166 2,852,423 760908 1,597,404 456,842

81,491,951 4,136,589
10,710,837 1,640,646

190,493,800 17,888,894 1,479,677 1,771,316 1,074,091 1,192,203 1,657,258

4,177,637

17,669,029 1,635,822 2,155,516 5,763,851

55,466,993

34,634,545 1,442,328

13,250,139 964,927

13,967 2,031,642

244,228 6,250,071
39,294

31,883,761 863,350
1,377,283

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FY 2008 IT Expenditures Report

APPLICATIONS & INFRASTRUCTURE BY AGENCY
(continued)
State of Georgia FY 2008 IT Expenditures Report
(July 1, 2007 - June 30, 2008)

AGENCIES
State Personnel Administration Department of Natural Resources State Board of Pardons and Paroles State Properties Commission - GBA Department of Public Safety P.O.S.T. Council Governor's Office of Highway Safety Georgia Firefighter Standards and Training Council Georgia Public Safety Training Center Public Service Commission Regents, University System of Georgia Georgia Public Broadcasting Department of Revenue Office of Secretary of State State Soil and Water Conservation Commission Georgia Student Finance Commission NonPublic PostSecondary Education Commission Subsequent Injury Trust Fund Teachers' Retirement System Department of Technical and Adult Education Department of Transportation State Road and Tollway Authority Department of Veterans' Service State Board of Workers' Compensation TOTAL REPORTED

TOTAL EXPENDITURES APPLICATIONS
2,433,832 Not Reported
30,292 35,471
Not Reported 676,496
16,637,762
4,017,312
5,060,000 1,853,396 Not Reported 1,958,266 $217,984,010

TOTAL EXPENDITURES INFRASTRUCTURE 3,341,102 6,778,893 1,888,580 672,104 Not Reported 149,925 145,824 71,870
1,011,312 Not Reported
2,810,217
200,545 3,668,949
186,254
1,004,328 15,484
250,164 5,202,766 23,773,089
37,270,061 Not Reported
169,868 620,624 $458,020,461

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FY 2008 IT Expenditures Report

SELECT COMPUTER EQUIPMENT BY AGENCY
State of Georgia FY 2008 IT Expenditures Report
(July 1, 2007 - June 30, 2008)

AGENCIES
State Accounting Office Department of Administrative Services Georgia Technology Authority Department of Agriculture Department of Banking and Finance Department of Community Affairs Georgia Regional Transportation Authority Department of Community Health Department of Corrections Department of Defense Department of Driver Services
Department of Early Care & Learning Department of Economic Development Georgia World Congress Center Authority Department of Education
Employees' Retirement System Georgia Forestry Commission Office of the Governor - Office of Planning and Budget Department of Human Resources Office of the Commissioner of Insurance Georgia Bureau of Investigation Georgia State Financing and Investment Commission Jekyll Island State Park Authority Department of Juvenile Justice Children & Youth Coordinating Council
Department of Labor
Department of Law Prosecuting Attorneys' Council State Personnel Administration

WORKSTATIONS
256 421 1,540 780 130 622 57 158 9,695
30 Not Reported
518 332 443 Not Reported
161 525 33

SERVERS
0 40 597 42 20 35 8 12 568
0 Not Reported
15 28 34 Not Reported 63 27 72

WIRELESS DEVICES
19 52 298 49 8 183 13 34 205
0 Not Reported
296 114 110 Not Reported
0 0 0

18,800

1,034

584

198

15

6

2,521

112

238

147

8

75

132 3,515 Not Reported
Not Reported
310 600 331

5 64 Not Reported Not Reported 16 30 33

20 0 Not Reported
Not Reported
24 30 39

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FY 2008 IT Expenditures Report

SELECT COMPUTER EQUIPMENT BY AGENCY
(continued) State of Georgia FY 2008 IT Expenditures Report
(July 1, 2007 - June 30, 2008)

AGENCIES
Department of Natural Resources State Board of Pardons and Paroles State Properties Commission - Georgia Building Authority Department of Public Safety P.O.S.T. Council Governor's Office of Highway Safety Georgia Firefighter Standards and Training Council Georgia Public Safety Training Center Public Service Commission
Regents, University System of Georgia Georgia Public Broadcasting Department of Revenue Office of Secretary of State State Soil and Water Conservation Commission Georgia Student Finance Commission NonPublic PostSecondary Education Commission Subsequent Injury Trust Fund Teachers' Retirement System Department of Technical and Adult Education Department of Transportation State Road and Tollway Authority
Department of Veterans' Service State Board of Workers' Compensation TOTAL REPORTED

WORKSTATIONS SERVERS

3,951

119

1,272

87

141

21

WIRELESS DEVICES
715 507 129

1,180

22

0

62

10

11

64

3

27

17

1

0

271 Not Reported
284

12 Not Reported
52

8 Not Reported
7

1,169

48

9

425

90

0

88

7

0

265

35

20

15

1

0

12

0

0

170

105

3

370

60

45

4,577 Not Reported
161 245 55,454

325 Not Reported
1 28 3,308

0 Not Reported
0 29 3,609

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FY 2008 IT Expenditures Report

SUMMARY BY POLICY AREA
State of Georgia FY 2008 IT Expenditures Report
(July 1, 2007 - June 30, 2008)

Full-Time Equivalents
CATEGORY
Educated Georgia Safe Georgia Best Managed State Healthy Georgia Growing Georgia
TOTAL

STAFF
103.98 148.40 448.68 221.94 171.00
1094.00

CONSULTANT
11.48 77.27 235.13 75.93 92.00
491.81

Expenditures
CATEGORY
Educated Georgia Safe Georgia Best Managed State Healthy Georgia Growing Georgia
TOTAL

STATE EXPENDITURES TOTAL EXPENDITURES

16,195,899 44,914,301 62,903,640 72,830,447
2,243,379

62,973,459 58,947,850 178,526,849 362,257,157 49,482,525

$199,087,666

$712,187,840

Applications and Infrastructure
CATEGORY
Educated Georgia Safe Georgia Best Managed State Healthy Georgia Growing Georgia
TOTAL

APPLICATIONS
11,394,454 8,667,826
58,322,607 136,958,944
2,640,179
$217,984,010

INFRASTRUCTURE
51,549,004 42,175,586 93,971,467 225,298,213 45,026,191
$458,021,461

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FY 2008 IT Expenditures Report

SUMMARY BY SERVICE CATEGORY (continued)
State of Georgia FY 2008 IT Expenditures Report
(July 1, 2007 - June 30, 2008)

Select Computer Equipment
CATEGORY
Educated Georgia Safe Georgia Best Managed State Healthy Georgia Growing Georgia
TOTAL

WORKSTATIONS
1,622 18,627 10,815 19,119
6,811
56994

SERVERS
268 1,670 1,239 1,047
472
4696

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FY 2008 IT Expenditures Report
POLICY AREA LEGEND

EDUCATED GEORGIA
Department of Education Georgia Public Broadcasting Georgia Student Finance Commission Department of Early Care & Learning Teachers Retirement System Board of Regents/University System of Georgia Nonpublic Postsecondary Education Commission Department of Technical & Adult Education
SAFE GEORGIA
Department of Corrections Department of Defense Georgia Bureau of Investigation Department of Juvenile Justice Children & Youth Coordinating Council State Board of Pardons and Paroles Department of Public Safety Georgia Firefighter Standards and Training Council Georgia Public Safety Training Center Georgia Governor's Office of Highway Safety
GROWING GEORGIA
Department of Economic Development Department of Community Affairs Department of Transportation State Road and Tollway Authority Department of Agriculture Georgia Regional Transportation Authority

BEST MANAGED STATE
Department of Administrative Services Georgia Technology Authority Georgia Building Authority State Accounting Office Department of Banking & Finance GA St. Finance and Investment Commission Office of the Governor Georgia Council for the Arts Commission on Equal Opportunity Georgia Emergency Management Agency
Office of the Child Advocate Office of Consumer Affairs Office of Consumer Insurance Advocate Office of Education Accountability Office of Human Relations Office of Planning and Budget Tobacco Community Development Board Office of the Commissioner of Insurance Jekyll Island State Park Authority Merit System of Personnel Administration Public Service Commission Department of Revenue Employees Retirement System
Department of Natural Resources
Department of Driver Services Department of Law Department of Labor State Forestry Commission Subsequent Injury Trust Fund State Board of Workers Compensation GA St. Soil & Water Conservation Commission Office of the Secretary of State
HEALTHY GEORGIA
Department of Human Resources Department of Community Health Department of Veterans Services State Medical Education Board GA Board for Physician Workforce Composite Board of Medical Examiners

xxiv

State of Georgia
Information Technology Expenditures Report Fiscal Year 2008
For Period July 1, 2007 June 30, 2008
State Accounting Office
0

State Accounting Office
Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments
Agency Vision
Sound fiscal leadership for Georgia.
Agency Mission
To be a trusted provider of timely, reliable and credible financial information to decision makers and citizens while promoting improvements in efficiency, accountability and stewardship in state government.
Agency Strategic Goals
Optimize the utility of the enterprise wide PeopleSoft Financial and Human Capital systems. Add additional agencies to PeopleSoft Financials and PeopleSoft HCM. Identify specific agencies and implement them into the Streamlined Banking system. Centralize / implement shared services and / or best practices model for key business processes
(e.g., payroll and accounts receivable). Develop a timeline for implementation of shared services payroll model. Develop policies and operational procedures to be followed statewide for accounts receivable
and collections processes.
1

State Accounting Office

Agency IT Projects
PROJECT A: Competency Management and Performance
Project Description and Benefit: Implement the PeopleSoft Competency Mgt, ePerformance, and Workforce and Succession Planning modules.

Project Status

Complete/Maintenance

Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

High $1,705,043
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT B: Streamlined Banking
Project Description and Benefit: Implement PeopleSoft 8.8 Cash Mgt module for 5 pilot agencies, and then roll out to remaining agencies. Implement new banking structure, consolidate operating and payroll account, centralize bank admin & disbursement functions and centralize bank reconciliation functions where possible.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

Construction/Implementation

Medium $5,442,209
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT C: Financial System 9.0 Upgrade
Project Description and Benefit: Upgrade the PeopleSoft Financial system from release 8.8 to 9.0 to support the Team Georgia Market Place project.

Project Status
Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

Planning/Analysis/Design/Construction/Implementation

High $4,931,234
State Funds
Not Reported

Federal/Other Funds
Not Reported

2

State Accounting Office

PROJECT D: Team Georgia Market Place
Project Description and Benefit: Implement six (5) PeopleSoft modules to meet the State's Purchasing Division's business requirements. Roll out functionality to the State Purchasing Division and selected pilot agencies.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

Planning/Analysis/Design/Construction/Implementation

Medium $10,951,200
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT E: EPM Data Warehouse
Project Description and Benefit: Implement the PeopleSoft Enterprise Performance Management and Global Consolidation tools.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

Project halted in Oct. 2008

Medium $4,092,381
State Funds
Not Reported

Federal/Other Funds
Not Reported

Agency Major IT Accomplishments
Not reported

3

State Accounting Office

Chapter 2, Section A - Expenditures by Sub Class

Account/

Subclass

Description

APPROPRIATED COMMON LINE ITEM EXPENDITURES:

Salaries and Hourly Subtotal

501000 Regular Salaries

502000 Annual Leave Pay

503000 Other Supplemental Pay

511000 Overtime

512000 Permanent Hourly

513000 Temporary Labor

Fringe Benefits Allocation

514000 F.I.C.A.

515000 Retirement

516000 Health Insurance

518000 Unemployment Insurance

519000 Workers' Compensation

520000 Merit System Assessments

598000 Pay for Performance

599000 Lapse 300 Personal Services

610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Lost 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation

301 Regular Operating Expense

722000 Motor Vehicle

303 Motor Vehicle Purchases

Total Expenditures
5,883,984 32,305 13,207
428,383 615,224 1,353,969
15,582 8,342,654
40,639 51,800 8,965
543
212,522 8,585
323,055
-

4

State Accounting Office

Expenditures by Sub Class (continued)

713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment

11,222

304 Equipment

11,222

814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Capitalization Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support

11,090 1,265
86,611
720,816 1,931,650

305 Computer Charges

2,751,432

648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals

301,394

306 Real Estate Rentals

301,394

871001 Voice/Data Communication Services - GTA Computer Bill

72,210

871002 Voice/Data Communication Services - GTA Data Network Bill

871003 Voice/Data Communication Services - GTA Telecommunicatio

120,149

871000 Voice / Data Communication Services (To pay GTA Invoices) Sub

192,360

872001 Voice/Data Communication Services - Wire/Cable

(3,750)

872002 Voice/Data Communication Services - MPLS

872003 Voice/Data Communication Services - Video

872004 Voice/Data Communication Services - Local Service

872005 Voice/Data Communication Services - Long Distance

872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing

872008 Voice/Data Communication Services - PBX

872008 Voice/Data Communication Services - VOIP

872009 Voice/Data Communication Services - Key System

872010 Voice/Data Communication Services - Mobile/Wireless

480

872011 Voice/Data Communication Services - Other

11,738

872000 Voice / Data Communication Services (Vendors OTHER THAN G

8,468

307 Telecommunications Total

200,828

5

State Accounting Office

Expenditures by Sub Class (continued)
723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings
309 Capital Outlay
651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 [IT Expenditure] Professional/Technical Services - Computer/I 852000 [IT Expenditure] Professional/Technical Services - Computer/I
312 Contracts
750000 Transfers Out
314 Transfers
690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants
315 Grants SPECIAL LINE ITEM EXPENDITURES

444,799 58,583 104,260 3,132,934
1,000 3,741,576
-
-

200 Bonds

-

847 Investment for Modernization

-

6

State Accounting Office

Expenditures by Sub Class (continued)

614000 Supplies & Materials

615000 Repairs & Maintenance

616000 Equipment on Inventory but not Capitalized

617000 Water & Sewer

618000 Energy

619000 Rents Other than Real Estate

620000 Insurance & Bonding

621000 Bad Debt Expense

622000 Freight

625000 Discounts Losts

626000 Procurement Card Purchases

627000 Other Operating Expense

640000 Travel

651000 Professional Services

652000 Professional Services - Expenses

653000 Contracts - Private Organizations

862000 [IT Expenditure] Computer Billings (Other Than GTA)

863000 [IT Expenditure] Software (Not Capitalized)

871001 Voice/Data Communication Services - GTA Computer Bill

871002 Voice/Data Communication Services - GTA Data Network Bill

871003 Voice/Data Communication Services - GTA Telecommunications Bill

871000 Voice / Data Communication Services (To pay GTA Invoices) Sub

-

872001 Voice/Data Communication Services - Wire/Cable

872002 Voice/Data Communication Services - MPLS

872003 Voice/Data Communication Services - Video

872004 Voice/Data Communication Services - Local Service

872005 Voice/Data Communication Services - Long Distance

872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing

872008 Voice/Data Communication Services - PBX

872008 Voice/Data Communication Services - VOIP

872009 Voice/Data Communication Services - Key System

872010 Voice/Data Communication Services - Mobile/Wireless

872011 Voice/Data Communication Services - Other

872000 Voice / Data Communication Services (Vendors OTHER THAN G

-

720000 Equipment (over $5,000)

821000 Computer/Telecommunications Equipment

885 Operating Expenses Colleges

-

7

State Accounting Office

Expenditures by Sub Class (continued)

501000 Regular Salaries

514000 F.I.C.A.

515000 Retirement

516000 Health Insurance

614000 Supplies & Materials

615000 Repairs & Maintenance

616000 Equipment on Inventory but not Capitalized

618000 Energy

627000 Other Operating Expense

640000 Travel

651000 Per Diem & Fees

653000 Contracts

863000 [IT Expenditure] Software (Not Capitalized)

871001 Voice/Data Communication Services - GTA Computer Bill

872000 Voice / Data Communication Services (Vendors OTHER THAN GTA )

889 Quickstart

-

000 Other

-

000 Other

-

000 Other
TOTAL EXPENDITURES State Funds Federal Funds Other Funds
Full Time Equivalent Positions Full Time Equivalent Consultants

15,672,161
4,413,910 11,258,251
80 21

8

State Accounting Office

Chapter 2, Section B - Expenditures by Application

Application Name (include short name and/or Acronym)
Competency Management & ePerformance
Streamlined Banking
Financial System 9.0 Upgrade
Team Georgia Market Place
EPM Data Warehouse

Consultant Position FTE's FTE's 3 1 8 8 1

FY 2008 Expenditures

TOTAL Applications Expenditures TOTAL Applications Positions
TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions
TOTAL EXPENDITURES TOTAL POSITIONS

0

21

45

15672160.58

0

35

15672160.58

21

80

9

State Accounting Office

Chapter 3 Applications Profile
(Program, Function, Business Impact, etc.)

Application A:
COMPETENCY MANAGEMENT & EPERFORMANCE
Program or Sub-Program: Not Reported Description of Application Function:
All of these projects are Implementation/Customization of PeopleSoft modules in PeopleSoft HCM and Financials.

o Platform/Host: o Operating System: o Database:

Unix Solaris Oracle

Annual Volume: Unit of Measure:
FY 2008 Not Reported

Not Reported Not Reported
Consultant FTEs: 3

Staff FTEs: Not Reported

Application B:
STREAMLINED BANKING
Program or Sub-Program: Not Reported Description of Application Function:
Applications used for processing and managing: Human Resources, Benefits, Payroll,

o Platform/Host: o Operating System: o Database:

Unix Solaris Oracle

Annual Volume: Unit of Measure:
FY 2008 Not Reported

Not Reported Not Reported
Consultant FTEs: 1

Staff FTEs: Not Reported

Application C:
FINANCIAL SYSTEM 9.0 UPGRADE
Program or Sub-Program: Not Reported Description of Application Function:
Purchase Orders, Accounts Payable, Accounts Receivable, Asset Management,

o Platform/Host: o Operating System:

Unix Solaris

10

State Accounting Office

o Database:

Oracle

Annual Volume: Unit of Measure:
FY 2008 Not Reported

Not Reported Not Reported
Consultant FTEs: 8

Staff FTEs: Not Reported

Application D:
TEAM GEORGIA MARKET PLACE
Program or Sub-Program: Not Reported Description of Application Function:
Budget Control, General Accounting, Labor Cost.

o Platform/Host: o Operating System: o Database:

Unix Solaris Oracle

Annual Volume: Unit of Measure:
FY 2008 Not Reported

Not Reported Not Reported
Consultant FTEs: 8

Staff FTEs: Not Reported

Application E:
EPM DATA WAREHOUSE
Program or Sub-Program: Not Reported Description of Application Function:
EPM Project halted in October 2008 by PeopleSoft Governance Council.

o Platform/Host: o Operating System: o Database:

Unix Solaris Oracle

Annual Volume: Unit of Measure:
FY 2008 Not Reported

Not Reported Not Reported
Consultant FTEs: 1

Staff FTEs: Not Reported

11

State Accounting Office

Chapter 4 - Inventory & Capitalized Assets

ITEM
Mainframe Desktop workstations Laptop workstations
Servers Other (where applicable):
Routers Switches Firewalls Network printers Workstation printers
Other Scanners

DESCRIPTION
Dell Desktops w/monitor Dell Laptops w/docking station and monitor
Dell W5300 Dell 1700

Wireless Devices

QUANTITY
200 56 0
22 32 1 19

330

Capitalized Asset Value of IT Equipment:

$ 292,300

General Age and Condition of Equipment: Description of condition. Not Reported

12

State of Georgia
Information Technology Expenditures Report Fiscal Year 2008
For Period July 1, 2007 June 30, 2008
Georgia Technology Authority
0

Georgia Technology Authority
Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments
Agency Vision
To provide exemplary customer service To enable business solutions for Georgia's state government To lead change for Georgia's state government
Agency Purpose
Improve agency service delivery through the effective and efficient use of technology. Improve the maturity level of Georgia's state government IT enterprise. Reduce risk to Georgia's state government through a stable, secure and well-governed IT
enterprise. Improve Georgians' access to government services through the use of technology.
Agency Values
Communicate candidly. Commit to the customer. Treat all members of Team Georgia with respect. Do the right thing.
Agency Strategic Goals
Complete the transformation to Georgia's new IT service delivery. Protect and secure Georgia's technology assets while safeguarding Georgians' privacy. Improve online access to Georgia government services. Create a sustainable IT enterprise governance model.
43

Georgia Technology Authority

Agency IT Projects

PROJECT A: Wireless Communities Georgia
Project Description and Benefit: The goal of this project is to assist local governments in establishing wireless broadband networks.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

Not Reported Not Reported Not Reported
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT B: 800 MHz Frequency Reconfiguration (1-120 channel)
o Project Description and Benefit: This federally mandated initiative will move GTA's three 800 MHz systems off their current frequencies to new federally mandated frequencies. All costs are being borne by Sprint/Nextel

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

Not Reported Not Reported Not Reported
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT C: Unified Messaging (Voice Mail Replacement)
o Project Description and Benefit: Replacement of State of Georgia's 50+ Centigram systems that include voice mail and auto attendant and memory call customers to a Unified Messaging service.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

Not Reported Not Reported Not Reported
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT D: Portal Improvement Project (georgia.gov)
o Increase the usability, functionality and effectiveness of Georgia.gov portal in order to increase the ranking of the website.

44

Georgia Technology Authority

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

Not Reported Not Reported Not Reported
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT E: GTA Sourcing Assessment
o The Sourcing Assessment project will consist of the review of IT infrastructure and moving from GTA providing some core services to a service management environment where GTA will manage vendor(s) providing service.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

Not Reported Not Reported Not Reported
State Funds
Not Reported

Federal/Other Funds
Not Reported

Agency Major IT Accomplishments
Beginning a technology transformation
During the fall of 2007, GTA completed the most comprehensive assessment of the state's IT operations ever conducted.
Through a competitive bidding process, GTA contracted with Technology Partners International of Woodlands, Texas, an experienced and well-regarded technology assessment and sourcing consultant. The assessment sought to determine whether GTA and other agencies should continue providing their own IT services directly or outsource them to a commercial provider. A total of 13 agencies participated: Administrative Services, Community Health, Corrections, Driver Services, GBI, GTA, Human Resources, Juvenile Justice, Natural Resources, Office of Planning and Budget, Revenue, State Accounting Office, and Technical College System of Georgia.
The assessment compared IT operations to industry standards and examined service delivery and service level targets; business continuity and disaster recovery; and the condition, life cycle and cost to refresh and maintain IT assets. More than 100 interviews were conducted with senior business and IT managers in the participating agencies, and sufficient data were collected to develop a sound business case, which included detailed financial and technical views and an operational self-assessment for each agency.
45

Georgia Technology Authority
After collecting and analyzing assessment data, TPI reached the following conclusions about the IT operations of GTA and participating agencies:
GTA is not operating effectively; it is a highly inefficient and dysfunctional organization and delivers expensive services.
Other agencies mistrust the motives and capabilities of GTA. Agency decisions and current practices are placing key business systems and operations
at risk. State government is paying more than it should for IT services as agencies create
redundant islands of operations to work around GTA. Without coordinated changes across the enterprise, the problems observed will continue. Capabilities within the state to fix the problems have deteriorated to such an extent that
only an enterprise-wide initiative drawing services and skills from the market has the opportunity to make timely repairs.
On December 11, 2007, Governor Perdue announced his decision to consolidate and outsource the state's IT infrastructure and managed network services. More than 100 representatives from the agencies that participated in the IT assessment began developing the bidding documents for the outsourcing initiative, including:
business requirements, a Request for Qualified Contractors to prequalify service providers to bid for the
contracts, a Request for Proposal for IT infrastructure services, and a Request for Proposal for managed network services.
Thirty-one companies responded to the Request for Qualified Contractors, and besides collaborating to develop the bidding documents, GTA and the other agencies worked together to evaluate service provider responses to the RFQC and the RFPs. After one of the most competitive and transparent procurements in the state's history, the state signed a contract with IBM to provide IT infrastructure services beginning April 1, 2009. The contract is valued at $873 million over eight years and covers mainframes, servers, printing, service desks, end-user computing and disaster recovery. Dell and Xerox will be subcontractors. All 291 state employees providing IT infrastructure services were offered jobs with IBM, Dell or Xerox.
A second contract was awarded to AT&T, which begins providing managed network services on May 1, 2009. It is valued at $346 million over five years and includes wide area network, local area network and voice services. Job offers were extended to 33 of the state's 125 employees who currently provide managed network services.
The contracts will not require any new appropriations of taxpayer money.
Well in advance of awarding the contracts, a Service Management Organization was put in place to oversee the new service providers. To ensure the state has the skill sets needed to manage the new service providers, professionals from the private sector with extensive experience in managing outsourced solutions were brought onto the SMO leadership team.
Planning is well underway for the transition of services to IBM and AT&T.
The service providers will significantly advance the maturity of the state IT enterprise through: consolidation of the state's IT infrastructure,
46

Georgia Technology Authority
more robust and efficient network design, centralized operational management, including technology tools to diagnose problems, standardized service levels, improved disaster recovery capabilities, consistent information security, and regular equipment refreshes and upgrades.
Both IBM and AT&T will also make investments in the state's IT infrastructure totaling $283 million over the life of the contracts.
Renewed emphasis on enterprise policies and standards
In FY 2008, GTA sharpened its focus on enterprise-wide IT policies and standards, particularly those addressing information security. As Governor Perdue stated in December 2007, "I cannot even assure Georgians that we have the basic, essential security and disaster recovery levels worthy of a 24-hour-a-day, 7-day-a-week operation serving the needs of over nine million Georgians."
GTA established a new statewide information security program in 2008, which provides the first comprehensive framework for managing and reporting on the information risks associated with operating the state's IT infrastructure. Among the program's major components are 67 newly adopted information security policies and standards based on the Federal Information Security Management Act of 2002 (FISMA). Governor Perdue signed an executive order requiring state agencies to report each year on the status of their information security programs, particularly compliance with the policies and standards. The executive order led to the publication in October 2008 of the state's first Enterprise Information Security Report, which incorporated data from 109 state agencies.
Another significant achievement was the adoption a new IT policy establishing IT Infrastructure Library (ITIL) as the official basis for IT infrastructure management, service delivery and support in Georgia state government. As a result, all executive branch agencies are required to use similar processes, terminology and performance measures for the first time.
State portal continues to rise in rankings
Georgia.gov, Georgia's state government online presence, once again leaped forward in an annual study of e-government, rising from 13th to 2nd in the nation. The Brookings Institution's 2008 report on State and Federal Electronic Government in the United States placed Georgia second in the nation. Two years ago, Georgia ranked 38th in the study.
The study evaluated an average of 30 agency web sites for each state, evaluating them on features such as online services, publications and databases; multimedia offerings; foreignlanguage translation and disability access; privacy and security factors; and contact information. GTA implemented several new features to Georgia.gov and other state agency sites, adding foreign language translation, mobile access and multimedia. Several agency sites were redesigned, including the Governor's Office, Lieutenant Governor's Office and Attorney General's Office.
GTA also worked with other state agencies to improve their sites and establish a consistent user experience online.
47

Georgia Technology Authority
State paging service discontinued The statewide paging service provided by GTA was permanently discontinued on September 30, 2008. In preparation for the shutdown, GTA supported customers and provided them with information about alternative paging services available from commercial providers under state contracts. There was substantial risk in continuing to operate the statewide paging service, which was the only one of its kind in the nation. The service began in 1992 when cellular use was not yet common and paging services were not widely available in the marketplace. Since then, the state's paging service equipment had become obsolete. It was no longer supported by the manufacturer, and replacement parts became increasingly difficult to find. GTA undertook a large-scale effort to notify the system's 14,000 users, collect state-issued pagers and offer guidance in arranging for replacement service from a commercial wireless provider. The well-planned, phased approach went smoothly for customers, and GTA also found uses for many of the system's components.
48

Georgia Technology Authority

Chapter 2, Section A - Expenditures by Sub Class

Account/

Subclass

Description

APPROPRIATED COMMON LINE ITEM EXPENDITURES:

Salaries and Hourly Subtotal

501000 Regular Salaries

511000 Overtime

512000 Permanent Hourly

513000 Temporary Labor

Fringe Benefits Allocation

514000 F.I.C.A.

515000 Retirement

516000 Health Insurance

518000 Unemployment Insurance

519000 Workers' Compensation

520000 Merit System Assessments

598000 Pay for Performance

599000 Lapse 300 Personal Services

610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation

301 Regular Operating Expense

722000 Motor Vehicle

303 Motor Vehicle Purchases

Total IT Expenditures
5,993,464 314
4,724 628
81,704 475,172 648,139 1,113,592
10,338 24,361
8,352,436
506 1,839 68,449 60,329 18,664 299 21,841 183,939 676 464 147,732 8,036 -
512,777
-
-

49

Georgia Technology Authority

Expenditures by Sub Class (continued)

713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment
304 Equipment

405,868 10,320 416,188

814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Capitalization Thresho 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support
305 Computer Charges

67,705 4,305,032
415,617 2,679 -
1,075,755 599,383 -
6,466,171

648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals
306 Real Estate Rentals

23,551 -
23,551

871001 Voice/Data Communication Services - GTA Computer Bi

-

871002 Voice/Data Communication Services - GTA Data Network

-

871003 Voice/Data Communication Services - GTA Telecommun

-

871000 Voice / Data Communication Services (To pay GTA Invoice

-

872001 Voice/Data Communication Services - Wire/Cable

-

872003 Voice/Data Communication Services - MPLS

-

872004 Voice/Data Communication Services - Video

-

872005 Voice/Data Communication Services - Local Service

-

872006 Voice/Data Communication Services - Long Distance

-

872007 Voice/Data Communication Services - Voice Mail and Oth

-

872008 Voice/Data Communication Services - PBX

-

872009 Voice/Data Communication Services - VOIP

-

872010 Voice/Data Communication Services - Key System

-

872011 Voice/Data Communication Services - Mobile/Wireless

-

872012 Voice/Data Communication Services - Other

-

872000 Voice / Data Communication Services (Vendors OTHER TH

-

873000 Voice/Data Communication Services - GTA

122

307 Telecommunications Total

122

50

Georgia Technology Authority

Expenditures by Sub Class (continued)

723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings
309 Capital Outlay
651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 [IT Expenditure] Professional/Technical Services - Comp 852000 [IT Expenditure] Professional/Technical Services - Comp
312 Contracts
750000 Transfers Out
314 Transfers
690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants
315 Grants SPECIAL LINE ITEM EXPENDITURES

-
4,434,851 12,067 71,681
100,252 -
4,618,851
-
-
-

TOTAL EXPENDITURES State Funds Federal Funds Other Funds

20,390,096

Full Time Equivalent Positions Full Time Equivalent Consultants

56.00 -

51

Georgia Technology Authority
Chapter 2, Section B - Expenditures by Application

Application Name (include short name and/or Acronym)
PeopleSoft (GTA Only)
PRISM/RABS
Portal
Legacy

Consultant Position FY 2008 FTE's FTE's Expenditures

0

0

4,415,964

0

13

1,808,492

0

43

6,582,474

0

0

-

TOTAL Applications Expenditures TOTAL Applications Positions
TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions
TOTAL EXPENDITURES TOTAL POSITIONS

12,806,930

0

56

7,583,166

0

0

20,390,096

0

56

52

Georgia Technology Authority

Chapter 3 Applications Profile
(Program, Function, Business Impact, etc.)

Application A
PEOPLESOFT HR & FINANCIALS
Program or Sub-Program: Financial Systems Description of Application Function:
Statewide Financials and Human Resource Management System.

o Platform/Host: o Operating System: o Database:

Sun Solaris/Unix Oracle

Annual Volume: Unit of Measure:
FY 2008 $4,415,964

Reported by SAO
Yearly financial transactions; Personnel actions; Checks produced

Consultant FTEs: 0.00

Staff FTEs: 0.00

Application B
PRISM/RABS
Program or Sub-Program: Financial Systems Description of Application Function:
Telecommunications & Data Billing System

o Platform/Host: o Operating System: o Database:

Sun Solaris/Unix Informix, Oracle, Access, Pro-Index

Annual Volume: Unit of Measure:
FY 2008 $1,808,492

91,786,154 Invoices form 1,585 entities
Consultant FTEs: 0.00

Staff FTEs: 13.00

Application C
PORTAL
Program or Sub-Program: Application Development and Support Description of Application Function:
Easy electronic access to state information and services on a statewide basis. It also provides the ability to share information and processes between state entities.

o Platform/Host: o Operating System:

Sun Solaris

53

Georgia Technology Authority

o Database:

Informix, Oracle, Access, Pro-Index

Annual Volume: Unit of Measure:
FY 2008 $6,582,474

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 43.00

54

Georgia Technology Authority

Chapter 4 - Inventory & Capitalized Assets

ITEM
Mainframe Desktop workstations Laptop workstations Servers Other (where applicable):
Routers Switches Firewalls Network printers Workstation printers
Other

DESCRIPTION
Various models Various models

QUANTITY
3 980 560 597 3867

Wireless Devices

Blackberry, cell phone, wireless cards

298

Capitalized Asset Value of IT Equipment:

$35,489,381

General Age and Condition of Equipment:
Description of condition. The majority of the equipment in the data center due for replacement. A number of storage units, tape drives, servers, switches, etc. are 6+ years old or more. The general age and condition of the remaining equipment is good.

55

State of Georgia
Information Technology Expenditures Report Fiscal Year 2008
For Period July 1, 2007 June 30, 2008
Georgia Department Of Agriculture
0

Georgia Department of Agriculture
Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments
Agency Vision
A model Department of Agriculture with highly motivated, empowered employees leveraging technology to best protect our citizens and best promote Georgia agriculture and agribusiness.
Agency Mission
The mission of the Georgia Department of Agriculture is to provide excellence in services and regulatory functions, to protect and promote agriculture and consumer interests and to ensure an abundance of safe food and fiber for Georgia, America and the world by using state-of-the-art technology and a professional workforce.
Agency Strategic Goals
The Department will ensure fairness and price discovery in the market-place. The Department will develop mechanisms to prevent, prepare for, mitigate, respond to
and recover from emergencies and/or disasters affecting Georgia agricultural products and regulated industries. The Department will increase sales and market penetration of Georgia agricultural products in domestic and international. The Department will ensure all regulated entities obtain the required licenses, certifications, registrations. The Department will have the resources necessary to perform its business functions. The Department will ensure a safe, wholesome and properly labeled food supply for consumers. The Department will ensure Georgia's regulated consumer and agricultural products and services will meet legal requirements. The Department will ensure the accuracy of all measuring devices used for commerce. The Department will reduce the risk of diseases among and from livestock, poultry and companion animal operations.
55

Georgia Department of Agriculture

The Department will ensure companion animals and equine are protected from abuse and neglect.
The Department will better educate and inform Georgia agribusiness and private citizens.
The Department will deliver its services to its customers in the most effective and efficient manner.
Agency IT Projects
PROJECT A: Online Licensing
Project Description and Benefit: The online licensing project is designed to increase customer access to the licensing process for the 100 plus various licenses that the department issues by legislative mandates. This will allow consumers to apply for these licenses online, 24 hours a day, and 7 days a week.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

Decided not to pursue

High

Not Reported

State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT B: Pesticide
Project Description and Benefit: Current inspection process is accomplished using paper forms that are sent to a central location for manual entry into a data collection application. This process is inefficient and has many opportunities for transcription errors. Inspectors in this program also need computer equipment to allow them to be cross-trained to perform other field inspections performed by the Department.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
$95,000

RFP Not Needed High
$95,000
State Funds
$0

Federal/Other Funds
$95,000

56

Georgia Department of Agriculture

PROJECT C: Animal Protection Field Automation
Project Description and Benefit: Improved management and reporting of inspector activities.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
$0

RFP Not Needed Medium Not Reported
State Funds
$0

Federal/Other Funds
$0

PROJECT D: Livestock/Poultry Field Force Automation
Project Description and Benefit: Current inspection process is accomplished using paper forms that are sent to a central location for manual entry into a data collection application. This process is inefficient and has many opportunities for transcription errors. Inspectors in this program also need computer equipment to allow them to be cross-trained to perform other field inspections performed by the Department.

Project Status Project Priority Lifetime Cost of Project
FY 2008 Total Funding
$0

RFP Not Needed Not Reported Not Reported

State Funds
$0

Federal/Other Funds
$0

PROJECT E: Equine Field Automation
Project Description and Benefit: Current inspection process is accomplished using paper forms that are sent to a central location for manual entry into a data collection application. This process is inefficient and has many opportunities for transcription errors. Inspectors in this program also need computer equipment to allow them to be cross-trained to perform other field inspections performed by the Department.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
$0

Not Reported Not Reported Not Reported
State Funds
$0

Federal/Other Funds
$0

57

Georgia Department of Agriculture

PROJECT F: Plant Protection Field Force Automation
Project Description and Benefit: Current inspection process is accomplished using paper forms that are sent to a central location for manual entry into a data collection application. This process is inefficient and has many opportunities for transcription errors. Inspectors in this program also need computer equipment to allow them to be cross-trained to perform other field inspections performed by the Department.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
$0

Not Reported Not Reported Not Reported
State Funds
$0

Federal/Other Funds
$0

PROJECT G: Plant Industry Field Force Automation
Project Description and Benefit: Current inspection process is accomplished using paper forms that are sent to a central location for manual entry into a data collection.

Project Status Project Priority Lifetime Cost of Project
FY 2008 Total Funding
$0

Not Reported Not Reported Not Reported
State Funds
$0

Federal/Other Funds
$0

PROJECT H: Structural Pest
Project Description and Benefit: Current inspection process is accomplished using paper forms that are sent to a central location for manual entry into a data collection application. This process is inefficient and has many opportunities for transcription errors. Inspectors in this program also need computer equipment to allow them to be cross-trained to perform other field inspections performed by the Department.

Project Status Project Priority Lifetime Cost of Project
FY 2008 Total Funding
$0

Decided not to pursue High Not Reported

State Funds
$0

Federal/Other Funds
$0

58

Georgia Department of Agriculture
Agency Major IT Accomplishments
Upgraded hardware for selected field personnel Upgraded hardware for field personnel.
Instituted formal Help Desk program HELPSTAR Began using a SQL based help desk ticketing system to accept, track and report Help Desk tickets.
Purchased APC Temperature monitoring system Purchased APC Temperature monitoring system to remotely monitor server room
Upgraded Exchange server
Upgraded Exchange server to Exchange server 2007 which enabled us to double each user's mailbox size.
Instituted HP Systems Insight Manager Instituted HP Systems Insight Manager to remotely monitor server health and status.
File Server Upgrade Upgraded File servers to Server 2007 cluster. This enabled us to stand up 4 Terabyte storage SAN.
Instituted offsite tape backup routine. Began sending backup tapes to Tifton Lab for offsite storage of backup tapes.
59

Georgia Department of Agriculture

Chapter 2, Section A - Expenditures by Sub Class

Account/

Subclass

Description

APPROPRIATED COMMON LINE ITEM EXPENDITURES:

Salaries and Hourly Subtotal

501000 Regular Salaries

502000

511000 Overtime

512000 Permanent Hourly

513000 Temporary Labor

Fringe Benefits Allocation

514000 F.I.C.A.

515000 Retirement

516000 Health Insurance

518000 Unemployment Insurance

519000 Workers' Compensation

520000 Merit System Assessments

598000 Pay for Performance

599000 Lapse 300 Personal Services

610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation

301 Regular Operating Expense

722000 Motor Vehicle

303 Motor Vehicle Purchases

Total Expenditures
799,828 1,314
58,674 81,904 183,005
810 9,836 3,014
1,138,387
5 23 2,094 10,906
634 905 874
11,121 5,582
32,143
-

60

Georgia Department of Agriculture

Expenditures by Sub Class (continued)

713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment

304 Equipment

-

814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Capitalization Threshold 819000 [IT Expenditure] Rents other than Real Estate 821010 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support

67,258 45,150 561,703 35,872 13,474
43,660 106,265

305 Computer Charges

873,382

648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals

105,022

306 Real Estate Rentals

105,022

871001 Voice/Data Communication Services - GTA Computer Bill

144,730

871002 Voice/Data Communication Services - GTA Data Network Bill

871003 Voice/Data Communication Services - GTA Telecommunicatio

306,948

871000 Voice / Data Communication Services (To pay GTA Invoices) Sub

451,678

872001 Voice/Data Communication Services - Wire/Cable

1,081

872002 Voice/Data Communication Services - MPLS

6,019

872003 Voice/Data Communication Services - Video

872004 Voice/Data Communication Services - Local Service

5,205

872005 Voice/Data Communication Services - Long Distance

4,407

872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing

872008 Voice/Data Communication Services - PBX

872008 Voice/Data Communication Services - VOIP

872009 Voice/Data Communication Services - Key System

872010 Voice/Data Communication Services - Mobile/Wireless

208,338

872011 Voice/Data Communication Services - Other

25,920

872000 Voice / Data Communication Services (Vendors OTHER THAN G

250,970

307 Telecommunications Total

702,649

61

Georgia Department of Agriculture

Expenditures by Sub Class (continued)

723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings

309 Capital Outlay

-

651000 Professional Services

652000 Professional Services - Expenses

653000 Contracts

654000 Contracts - State Organizations

851000 [IT Expenditure] Professional/Technical Services - Computer/I

840

852000 [IT Expenditure] Professional/Technical Services - Computer/IT Expenses

312 Contracts

840

750000 Transfers Out

314 Transfers

-

690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants

315 Grants

-

SPECIAL LINE ITEM EXPENDITURES

200 Bonds

-

847 Investment for Modernization

-

62

Georgia Department of Agriculture

Expenditures by Sub Class (continued)

614000 Supplies & Materials

615000 Repairs & Maintenance

616000 Equipment on Inventory but not Capitalized

617000 Water & Sewer

618000 Energy

619000 Rents Other than Real Estate

620000 Insurance & Bonding

621000 Bad Debt Expense

622000 Freight

625000 Discounts Losts

626000 Procurement Card Purchases

627000 Other Operating Expense

640000 Travel

651000 Professional Services

652000 Professional Services - Expenses

653000 Contracts - Private Organizations

862000 [IT Expenditure] Computer Billings (Other Than GTA)

863000 [IT Expenditure] Software (Not Capitalized)

871001 Voice/Data Communication Services - GTA Computer Bill

871002 Voice/Data Communication Services - GTA Data Network Bill

871003 Voice/Data Communication Services - GTA Telecommunications Bill

871000 Voice / Data Communication Services (To pay GTA Invoices) Sub

-

872001 Voice/Data Communication Services - Wire/Cable

872002 Voice/Data Communication Services - MPLS

872003 Voice/Data Communication Services - Video

872004 Voice/Data Communication Services - Local Service

872005 Voice/Data Communication Services - Long Distance

872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing

872008 Voice/Data Communication Services - PBX

872008 Voice/Data Communication Services - VOIP

872009 Voice/Data Communication Services - Key System

872010 Voice/Data Communication Services - Mobile/Wireless

872011 Voice/Data Communication Services - Other

872000 Voice / Data Communication Services (Vendors OTHER THAN G

-

720000 Equipment (over $5,000)

821000 Computer/Telecommunications Equipment

885 Operating Expenses Colleges

-

63

Georgia Department of Agriculture
Expenditures by Sub Class (continued)

501000 Regular Salaries

514000 F.I.C.A.

515000 Retirement

516000 Health Insurance

614000 Supplies & Materials

615000 Repairs & Maintenance

616000 Equipment on Inventory but not Capitalized

618000 Energy

627000 Other Operating Expense

640000 Travel

651000 Per Diem & Fees

653000 Contracts

863000 [IT Expenditure] Software (Not Capitalized)

871001 Voice/Data Communication Services - GTA Computer Bill

872000 Voice / Data Communication Services (Vendors OTHER THAN GTA )

889 Quickstart

-

000 Other

-

000 Other

-

000 Other
TOTAL EXPENDITURES State Funds Federal Funds Other Funds
Full Time Equivalent Positions Full Time Equivalent Consultants

2,852,423

64

Georgia Department of Agriculture
Chapter 2, Section B - Expenditures by Application
Not Reported
65

Georgia Department of Agriculture
Chapter 3 Applications Profile
(Program, Function, Business Impact, etc.) Not Reported
66

Georgia Department of Agriculture

Chapter 4 - Inventory & Capitalized Assets
ITEM
Mainframe Desktop workstations Laptop workstations
Servers Other (where applicable):
Routers Switches Firewalls Network printers Workstation printers
Other

DESCRIPTION
Various models of Dell workstations Various models of Dell laptops & Panasonic Toughbooks
Various models of Cisco routers Various models of Cisco switches Cisco ASA firewalls Various models of HP and Dell printers All-In-One printers HP DJ 550 plotter

QUANTITY
310 470
42
16 2 2 24 5 1

Wireless Devices

49

921

Capitalized Asset Value of IT Equipment:

Not Reported

General Age and Condition of Equipment: Description of condition. Equipment is 3 years old or less and in good condition.

67

State of Georgia
Information Technology Expenditures Report Fiscal Year 2008
For Period July 1, 2007 June 30, 2008
Georgia Department of Banking & Finance
0

Georgia Department of Banking & Finance
Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments
Agency Vision
Our Vision is to be the best financial services industry regulator in the country Progressive. Proactive. Service-Oriented.
Agency Mission
Our Mission is to promote safe, sound, competitive financial services in Georgia through innovative, responsive regulation and supervision.
Agency Strategic Goals
Ensure Fair and Progressive Regulation of Financial Institutions and Other Licenses under our Jurisdiction.
Improve Communication and Service Delivery to be More Responsive to the Needs of our Customers.
Maintain the Viability and Enhance the Value of State-Chartered Institutions in a Global Financial Services Environment.
Monitor Emerging Issues and Risks and Respond as Necessary to Changes which may Impact our Supervisory Role and Responsibility.
Foster a Culture Which Emphasizes Communication between Management and Staff, Teamwork, and Empowerment of Employees.
Acquire and Retain Quality Employees and Maximize the Effectiveness and Efficiency of our Human Resources.
67

Georgia Department of Banking & Finance

Agency IT Projects
PROJECT A: Upgrade Field Office Firewalls and Department Wide Security
Project Description and Benefit: Upgrade field office firewalls to provide increased security and central management. Install fire suppression equipment, temperature/humidity monitors and intrusion detection/protection equipment.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

Decided not to pursue-Budget Constraints

Not Reports

$55,000

State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT B: Disaster Recovery Alternatives
Project Description and Benefit: Investigation of the usage of virtual servers as a disaster recovery solution.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Decided not to pursue-Budget constraints

Not Reported

$20,000

State Funds

Federal/Other Funds

Not Reported

Not Reported

PROJECT C: Email Retention and Archiving
Project Description and Benefit: Provide the essential auditing and oversight capabilities that legal, human resources and auditing personnel need with the email system.

Project Status
Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Completion/Maintenance Decided not to pursue-Budget constraints

Not Reported $10,000
State Funds
Not Reported

Federal/Other Funds
Not Reported

68

Georgia Department of Banking & Finance
Agency Major IT Accomplishments
Not Reported
69

Georgia Department of Banking & Finance

Chapter 2, Section A-Expenditures by Sub Class

Account/

Subclass

Description

APPROPRIATED COMMON LINE ITEM EXPENDITURES:

Salaries and Hourly Subtotal

501000 Regular Salaries

511000 Overtime

512000 Permanent Hourly

513000 Temporary Labor

Fringe Benefits Allocation

514000 F.I.C.A.

515000 Retirement

516000 Health Insurance

518000 Unemployment Insurance

519000 Workers' Compensation

520000 Merit System Assessments

598000 Pay for Performance

599000 Lapse 300 Personal Services

610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation

301 Regular Operating Expense

722000 Motor Vehicle

303 Motor Vehicle Purchases

Total Expenditures
293,044
132,687 21,623 44,124 66,940
558,418
602 1,893
292 366
1,291 7
2,558 1,501
8,510
-

70

Georgia Department of Banking & Finance

Expenditures by Sub Class (continued)

713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment

90,000

304 Equipment

90,000

814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Capitalization Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support

97,000

305 Computer Charges

97,000

648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals

3,765

306 Real Estate Rentals

3,765

871001 Voice/Data Communication Services - GTA Computer Bill 871002 Voice/Data Communication Services - GTA Data Network Bill 871003 Voice/Data Communication Services - GTA Telecommunicatio 871000 Voice / Data Communication Services (To pay GTA Invoices) Sub 872001 Voice/Data Communication Services - Wire/Cable 872002 Voice/Data Communication Services - MPLS 872003 Voice/Data Communication Services - Video 872004 Voice/Data Communication Services - Local Service 872005 Voice/Data Communication Services - Long Distance 872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing 872008 Voice/Data Communication Services - PBX 872008 Voice/Data Communication Services - VOIP 872009 Voice/Data Communication Services - Key System 872010 Voice/Data Communication Services - Mobile/Wireless 872011 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Vendors OTHER THAN G

2,808 2,808
-

307 Telecommunications Total

2,808

71

Georgia Department of Banking & Finance

Expenditures by Sub Class (continued)

723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings

309 Capital Outlay

-

651000 Professional Services

902

652000 Professional Services - Expenses

653000 Contracts

654000 Contracts - State Organizations

851000 [IT Expenditure] Professional/Technical Services - Computer/IT

852000 [IT Expenditure] Professional/Technical Services - Computer/IT Expenses

312 Contracts

902

750000 Transfers Out

314 Transfers

-

690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants

315 Grants

-

SPECIAL LINE ITEM EXPENDITURES

200 Bonds

-

847 Investment for Modernization

-

72

Georgia Department of Banking & Finance

Expenditures by Sub Class (continued)

614000 Supplies & Materials

615000 Repairs & Maintenance

616000 Equipment on Inventory but not Capitalized

617000 Water & Sewer

618000 Energy

619000 Rents Other than Real Estate

620000 Insurance & Bonding

621000 Bad Debt Expense

622000 Freight

625000 Discounts Losts

626000 Procurement Card Purchases

627000 Other Operating Expense

640000 Travel

651000 Professional Services

652000 Professional Services - Expenses

653000 Contracts - Private Organizations

862000 [IT Expenditure] Computer Billings (Other Than GTA)

863000 [IT Expenditure] Software (Not Capitalized)

871001 Voice/Data Communication Services - GTA Computer Bill

871002 Voice/Data Communication Services - GTA Data Network Bill

871003 Voice/Data Communication Services - GTA Telecommunications Bill

871000 Voice / Data Communication Services (To pay GTA Invoices) Sub

-

872001 Voice/Data Communication Services - Wire/Cable

872002 Voice/Data Communication Services - MPLS

872003 Voice/Data Communication Services - Video

872004 Voice/Data Communication Services - Local Service

872005 Voice/Data Communication Services - Long Distance

872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing

872008 Voice/Data Communication Services - PBX

872008 Voice/Data Communication Services - VOIP

872009 Voice/Data Communication Services - Key System

872010 Voice/Data Communication Services - Mobile/Wireless

872011 Voice/Data Communication Services - Other

872000 Voice / Data Communication Services (Vendors OTHER THAN G

-

720000 Equipment (over $5,000)

821000 Computer/Telecommunications Equipment

885 Operating Expenses Colleges

-

73

Georgia Department of Banking & Finance

Expenditures by Sub Class (continued)

501000 Regular Salaries

514000 F.I.C.A.

515000 Retirement

516000 Health Insurance

614000 Supplies & Materials

615000 Repairs & Maintenance

616000 Equipment on Inventory but not Capitalized

618000 Energy

627000 Other Operating Expense

640000 Travel

651000 Per Diem & Fees

653000 Contracts

863000 [IT Expenditure] Software (Not Capitalized)

871001 Voice/Data Communication Services - GTA Computer Bill

872000 Voice / Data Communication Services (Vendors OTHER THAN GTA )

889 Quickstart

-

000 Other

-

000 Other

-

000 Other
TOTAL EXPENDITURES State Funds Federal Funds Other Funds
Full Time Equivalent Positions Full Time Equivalent Consultants

761,403

74

Georgia Department of Banking & Finance

Chapter 2, Section B - Expenditures by Application

Application Name (include short name and/or Acronym) Request for Certificate of Valid Existence with payment Request for Letter of Good Standing with payment Bank Emergency Contact Information Request for permission to use "Bank" or "Trust" in name with payment Credit Union Emergency Contact Information Representative Office Annual Registration Renewal with payment Annual Holding Company Assessment Payments Fine Payments Agent List Update Full-service Check Casher License Renewal with payment Registered Check Casher License Reneweal with payment Check Sellers Semi-Annual Reporting Money Transmitters Semi-Annual Reporting Request for Finger-Print Cards with payment Relocation of Main Office Update Personnel Contact Changes Relocate a Branch Office
Close a Branch Office

Consultant Position FY 2008 FTE's FTE's Expenditures 1 495

TOTAL Applications Expenditures TOTAL Applications Positions
TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions
TOTAL EXPENDITURES TOTAL POSITIONS

0

1

0

-1

0

0

495 760908 761403

75

Georgia Department of Banking & Finance

Chapter 3 Applications Profile
(Program, Function, Business Impact, etc.)

Application A:
REQUEST FOR CERTIFICATE OF VALID EXISTENCE WITH PAYMENT
Program or Sub-Program: Not Reported Description of Application Function:
Not Reported

o Platform/Host: o Operating System: o Database:

Windows 2000 Windows 2000 Paradox 11

Annual Volume: Unit of Measure:

9 Number of requests for certificates

FY 2008 $495

Consultant FTEs: 0.00

Staff FTEs: 1

Application B:
REQUEST FOR LETTER OF GOOD STANDING WITH PAYMENT
Program or Sub-Program: Not Reported Description of Application Function:
Not Reported

o Platform/Host: o Operating System: o Database:

Windows 2000 Windows 2000 Paradox 11

Annual Volume: Unit of Measure:

0 Number of requests for letters

FY 2008 Not Reported

Consultant FTEs: Not Reported

Staff FTEs: Not Reported

Application C:
BANK EMERGENCY CONTACT INFORMATION
Program or Sub-Program: Not Reported Description of Application Function:
Not Reported

76

Georgia Department of Banking & Finance

o Platform/Host: o Operating System: o Database:

Windows 2000 Windows 2000 Paradox 11

Annual Volume: Unit of Measure:

275 Number of Contacts

FY 2008 Not Reported

Consultant FTEs: Not Reported

Staff FTEs: Not Reported

Application D:
REQUEST FOR PERMISSION TO USE `BANK' OR `TRUST' IN NAME WITH PAYMENT
Program or Sub-Program: Not Reported Description of Application Function:
Not Reported

o Platform/Host: o Operating System: o Database:

Windows 2000 Windows 2000 Paradox 11

Annual Volume: Unit of Measure:

12 Number of Requests

FY 2008 Not Reported

Consultant FTEs: Not Reported

Staff FTEs: Not Reported

Application E:
CREDIT UNION EMERGENCY CONTACT INFORMATION
Program or Sub-Program: Not Reported Description of Application Function:
Not Reported

o Platform/Host: o Operating System: o Database:

Windows 2000 Windows 2000 Paradox 11

Annual Volume: Unit of Measure:

64 Number of Contacts

FY 2008 Not Reported

Consultant FTEs: Not Reported

Staff FTEs: Not Reported

77

Georgia Department of Banking & Finance

Application F:
REPRESENTATIVE OFFICE ANNUAL REGISTRATION RENEWAL WITH PAYMENT
Program or Sub-Program: Not Reported Description of Application Function:
Not Reported

o Platform/Host: o Operating System: o Database:

Windows 2000 Windows 2000 Paradox 11

Annual Volume: Unit of Measure:

73 Number of Payments

FY 2008 Not Reported

Consultant FTEs: Not Reported

Staff FTEs: Not Reported

Application G:
ANNUAL HOLDING COMPANY ASSESSMENT PAYMENTS
Program or Sub-Program: Not Reported Description of Application Function:
Not Reported

o Platform/Host: o Operating System: o Database:

Windows 2000 Windows 2000 Paradox 11

Annual Volume: Unit of Measure:

24 Number of Payments

FY 2008 Not Reported

Consultant FTEs: Not Reported

Staff FTEs: Not Reported

Application H:
FINE PAYMENTS MORTGAGE RELATED
Program or Sub-Program: Not Reported Description of Application Function:
Not Reported

o Platform/Host: o Operating System: o Database:

Windows 2000 Windows 2000 Paradox 11

Annual Volume: 22

78

Georgia Department of Banking & Finance

Unit of Measure: Number of Payments

FY 2008 Not Reported

Consultant FTEs: Not Reported

Staff FTEs: Not Reported

Application I:
AGENT LIST UPDATE
Program or Sub-Program: Not Reported Description of Application Function:
Not Reported

o Platform/Host: o Operating System: o Database:

Windows 2000 Windows 2000 Paradox 11

Annual Volume: Unit of Measure:

0 Number of Updates

FY 2008 Not Reported

Consultant FTEs: Not Reported

Staff FTEs: Not Reported

Application J:
FULL-SERVICE CHECK CASHER LICENSE RENEWAL WITH PAYMENT
Program or Sub-Program: Not Reported Description of Application Function:
Not Reported

o Platform/Host: o Operating System: o Database:

Windows 2000 Windows 2000 Paradox 11

Annual Volume: Unit of Measure:

316 Number of Payments

FY 2008 Not Reported

Consultant FTEs: Not Reported

Staff FTEs: Not Reported

Application K:
REGISTERED CHECK CASHER LICENSE RENEWAL WITH PAYMENT
Program or Sub-Program: Not Reported Description of Application Function:
Not Reported

79

Georgia Department of Banking & Finance

o Platform/Host: o Operating System: o Database:

Windows 2000 Windows 2000 Paradox 11

Annual Volume: Unit of Measure:

157 Number of Payments

FY 2008 Not Reported

Consultant FTEs: Not Reported

Staff FTEs: Not Reported

Application L:
CHECK SELLERS SEMI-ANNUAL REPORTING
Program or Sub-Program: Not Reported Description of Application Function:
Not Reported

o Platform/Host: o Operating System: o Database:

Windows 2000 Windows 2000 Paradox 11

Annual Volume: Unit of Measure:

0 Number of Reports Made

FY 2008 Not Reported

Consultant FTEs: Not Reported

Staff FTEs: Not Reported

Application M:
MONEY TRANSMITTERS SEMI-ANNUAL REPORTING
Program or Sub-Program: Not Reported Description of Application Function:
Not Reported

o Platform/Host: o Operating System: o Database:

Windows 2000 Windows 2000 Paradox 11

Annual Volume: Unit of Measure:

0 Number of Reports Made

FY 2008 Not Reported

Consultant FTEs: Not Reported

Staff FTEs: Not Reported

80

Georgia Department of Banking & Finance

Application N:
REQUEST FOR FINGER-PRINT CARDS WITH PAYMENT
Program or Sub-Program: Not Reported Description of Application Function:
Not Reported

o Platform/Host: o Operating System: o Database:

Windows 2000 Windows 2000 Paradox 11

Annual Volume: Unit of Measure:

1,185 Number of Requests Made

FY 2008 Not Reported

Consultant FTEs: Not Reported

Staff FTEs: Not Reported

Application O:
RELOCATION OF MAIN OFFICE
Program or Sub-Program: Not Reported Description of Application Function:
Not Reported

o Platform/Host: o Operating System: o Database:

Windows 2000 Windows 2000 Paradox 11

Annual Volume: Unit of Measure:

484 Number of Updates

FY 2008 Not Reported

Consultant FTEs: Not Reported

Staff FTEs: Not Reported

Application P:
UPDATE PERSONNEL CONTACT CHANGES
Program or Sub-Program: Not Reported Description of Application Function:
Not Reported

o Platform/Host: o Operating System: o Database:

Windows 2000 Windows 2000 Paradox 11

Annual Volume: 193

81

Georgia Department of Banking & Finance

Unit of Measure: Number of Updates

FY 2008 Not Reported

Consultant FTEs: Not Reported

Staff FTEs: Not Reported

Application Q:
RELOCATE A BRANCH OFFICE
Program or Sub-Program: Not Reported Description of Application Function:
Not Reported

o Platform/Host: o Operating System: o Database:

Windows 2000 Windows 2000 Paradox 11

Annual Volume: Unit of Measure:

341 Number of Updates

FY 2008 Not Reported

Consultant FTEs: Not Reported

Staff FTEs: Not Reported

Application R:
CLOSE A BRANCH OFFICE
Program or Sub-Program: Not Reported Description of Application Function:
Not Reported

o Platform/Host: o Operating System: o Database:

Windows 2000 Windows 2000 Paradox 11

Annual Volume: Unit of Measure:

0 Number of Updates

FY 2008 Not Reported

Consultant FTEs: Not Reported

Staff FTEs: Not Reported

82

Georgia Department of Banking & Finance

Chapter 4 - Inventory & Capitalized Assets

ITEM
Mainframe Desktop workstations Laptop workstations Servers Other (where applicable):
Routers Switches Firewalls Network printers Workstation printers Scanners
Other

DESCRIPTION
HP/Compaq Desktops Dell/HP Laptops HP/Compaq, Dell Servers
TCIP and MPLS Routers Nortel 10/100/1000 Checkpoint HP and Canon Printers HP, Brother Fujitsu, IBM

Wireless

Sprint/Nextel Blackberry PDA's

QUANTITY
50 80 20
2 3 1 12 25 10
8

211

Capitalized Asset Value of IT Equipment:

$150,000

General Age and Condition of Equipment: Description of condition. 3-5 yrs old. Equipment Good.

83

State of Georgia
Information Technology Expenditures Report Fiscal Year 2008
For Period July 1, 2007 June 30, 2008
Georgia Department of Community Affairs
0

Georgia Department of Community Affairs
Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments
Agency Vision
Every community offers opportunity for Georgians to grow and prosper.
Agency Mission
Partnering with communities to help create a climate of success for Georgia's families and businesses.
Agency Strategic Goals
Increase the number of community development initiatives at the local level. Facilitate the transition from Regional Development Centers to Regional Commissions.
83

Georgia Department of Community Affairs

Agency IT Projects
PROJECT A: Video Conferencing
Project Description and Benefit: DCA employees working in field offices can attend meetings from that office with Central Office Staff. DCA's mobile workforce can view prerecorded meetings at times conducive to their schedules which allow them to remain working in the field. New employees hired to work in regional offices can participate in orientations from that office without having to travel to central office. With the rising costs of fuel, deploying a video conferencing system would offer an invaluable service for everyone.

Project Status
Project Priority Lifetime Cost of Project FY 2008 Total Funding
$64,723

Planning/Analysis/Design Construction/Implementation

High $129,466
State Funds
$0

Federal/Other Funds
$64,723

PROJECT B: Hard Disk Encryption Software
Project Description and Benefit: This software will render laptop hard disk drives unreadable to all except authorized users who can successfully log into the machines with a valid set of credentials. At some point, this technology may also be considered appropriate for use on removable media and agency desktop computers.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
$8,625

Planning/Analysis/Design

High

$8,625

State Funds

Federal/Other Funds

$8,625

$0

PROJECT C: Upgrade Network Infrastructure
Project Description and Benefit: Upgrading DCA's network infrastructure will enable DCA to plan, deploy and maintain a local sustainable network infrastructure to transmit video and data communications that are load balanced at a higher bandwidth and more robust in terms of hardware failure and future proofing our network infrastructure.

Project Status Project Priority Lifetime Cost of Project

Plannin/Analysis/Design Construction/Implementation High
$60,764

84

Georgia Department of Community Affairs

FY 2008 Total Funding
$60,764

State Funds
$0

Federal/Other Funds
$60,764

Agency Major IT Accomplishments
Not Reported

85

Georgia Department of Community Affairs

Chapter 2, Section A - Expenditures by Sub Class

Account/

Subclass

Description

APPROPRIATED COMMON LINE ITEM EXPENDITURES:

Salaries and Hourly Subtotal

501000 Regular Salaries

502000 Annual Leave Pay

503000 Other Supplemental Pay

511000 Overtime

512000 Permanent Hourly

513000 Temporary Labor

Fringe Benefits Allocation

514000 F.I.C.A.

515000 Retirement

516000 Health Insurance

518000 Unemployment Insurance

519000 Workers' Compensation

520000 Merit System Assessments

598000 Pay for Performance

599000 Lapse 300 Personal Services

610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation

301 Regular Operating Expense

722000 Motor Vehicle

303 Motor Vehicle Purchases

Total Expenditures
632,364 1,743 5,024
43,621 62,947 139,671
4,733 2,058
892,161 61
2,099 2,875
20,305 4,659 29,999
-

86

Georgia Department of Community Affairs

Expenditures by Sub Class (continued)

713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment

304 Equipment

-

814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Capitalization Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support

136,983 64,104 245,358
58,545 235,770

305 Computer Charges

740,760

648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals

75,390

306 Real Estate Rentals

75,390

871001 Voice/Data Communication Services - GTA Computer Bill

113,474

871002 Voice/Data Communication Services - GTA Data Network Bil

88,964

871003 Voice/Data Communication Services - GTA Telecommunicatio

205,917

871000 Voice / Data Communication Services (To pay GTA Invoices) Sub

408,355

872001 Voice/Data Communication Services - Wire/Cable

872002 Voice/Data Communication Services - MPLS

984

872003 Voice/Data Communication Services - Video

872004 Voice/Data Communication Services - Local Service

872005 Voice/Data Communication Services - Long Distance

872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing

872008 Voice/Data Communication Services - PBX

872008 Voice/Data Communication Services - VOIP

872009 Voice/Data Communication Services - Key System

872010 Voice/Data Communication Services - Mobile/Wireless

133,495

872011 Voice/Data Communication Services - Other

100,153

872000 Voice / Data Communication Services (Vendors OTHER THAN G

234,632

307 Telecommunications Total

642,987

87

Georgia Department of Community Affairs

Expenditures by Sub Class (continued)
723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings
309 Capital Outlay
651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 [IT Expenditure] Professional/Technical Services - Computer/IT 852000 [IT Expenditure] Professional/Technical Services - Computer/I
312 Contracts
750000 Transfers Out
314 Transfers
690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants
315 Grants SPECIAL LINE ITEM EXPENDITURES

2,500
390 2,890
-
-

200 Bonds

-

847 Investment for Modernization

-

88

Georgia Department of Community Affairs

Expenditures by Sub Class (continued)

614000 Supplies & Materials

615000 Repairs & Maintenance

616000 Equipment on Inventory but not Capitalized

617000 Water & Sewer

618000 Energy

619000 Rents Other than Real Estate

620000 Insurance & Bonding

621000 Bad Debt Expense

622000 Freight

625000 Discounts Losts

626000 Procurement Card Purchases

627000 Other Operating Expense

640000 Travel

651000 Professional Services

652000 Professional Services - Expenses

653000 Contracts - Private Organizations

862000 [IT Expenditure] Computer Billings (Other Than GTA)

863000 [IT Expenditure] Software (Not Capitalized)

871001 Voice/Data Communication Services - GTA Computer Bill

871002 Voice/Data Communication Services - GTA Data Network Bill

871003 Voice/Data Communication Services - GTA Telecommunications Bill

871000 Voice / Data Communication Services (To pay GTA Invoices) Sub

-

872001 Voice/Data Communication Services - Wire/Cable

872002 Voice/Data Communication Services - MPLS

872003 Voice/Data Communication Services - Video

872004 Voice/Data Communication Services - Local Service

872005 Voice/Data Communication Services - Long Distance

872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing

872008 Voice/Data Communication Services - PBX

872008 Voice/Data Communication Services - VOIP

872009 Voice/Data Communication Services - Key System

872010 Voice/Data Communication Services - Mobile/Wireless

872011 Voice/Data Communication Services - Other

872000 Voice / Data Communication Services (Vendors OTHER THAN G

-

720000 Equipment (over $5,000)

821000 Computer/Telecommunications Equipment

885 Operating Expenses Colleges

-

89

Georgia Department of Community Affairs

Expenditures by Sub Class (continued)

501000 Regular Salaries

514000 F.I.C.A.

515000 Retirement

516000 Health Insurance

614000 Supplies & Materials

615000 Repairs & Maintenance

616000 Equipment on Inventory but not Capitalized

618000 Energy

627000 Other Operating Expense

640000 Travel

651000 Per Diem & Fees

653000 Contracts

863000 [IT Expenditure] Software (Not Capitalized)

871001 Voice/Data Communication Services - GTA Computer Bill

872000 Voice / Data Communication Services (Vendors OTHER THAN GTA )

889 Quickstart

-

000 Other

-

000 Other

-

000 Other
TOTAL EXPENDITURES State Funds Federal Funds Other Funds
Full Time Equivalent Positions Full Time Equivalent Consultants

-
2,384,187 614,179 970,213 799,795

90

Georgia Department of Community Affairs

Chapter 2, Section B - Expenditures by Application

Application Name (include short name and/or Acronym)
Modern Software Technology (MST)

Consultant Position FY 2008

FTE's

FTE's Expenditures

0

1.1

262,261

Application Oriented Design (AOD)
Loan Servicing and Account Management System (LSAMS)

0

1.1

0

1.1

262,261 262,261

TOTAL Applications Expenditures TOTAL Applications Positions
TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions
TOTAL EXPENDITURES TOTAL POSITIONS

0

3.3

786783

1597403.66

0

8.7

2384186.66

0

12

91

Georgia Department of Community Affairs

Chapter 3 Applications Profile
(Program, Function, Business Impact, etc.)

Application A:
MODERN SOFTWARE TECHNOLOGY (MST)
Program or Sub-Program: Section 8 Rental Assistance Description of Application Function:
System used to process Section 8 rental assistance

o Platform/Host: o Operating System: o Database:

IBM iSeries OS400v5r3 DB2

Annual Volume: Unit of Measure:
FY 2008 $262,261

150,924

Number of Landlord check processes

Consultant FTEs:

Staff FTEs:

0.00

1.10

Application B:
APPLICATION ORIENTED DESIGN (AOD)
Program or Sub-Program: GHFA Mortgage Programs & GHFA Affordable Housing
Description of Application Function: System used to reserve mortgage loans

o Platform/Host: o Operating System: o Database:

Dell PowerEdge 2950 Windows NT Server Proprietary Software

Annual Volume: Unit of Measure:
FY 2008 $262,261

1,885 Total number of loans reserved
Consultant FTEs: 0.00

Staff FTEs: 1.10

Application C:
LOAN SERVICING AND ACCOUNTING MANAGEMENT SYSTEM (LSAMS
Program or Sub-Program: GHFA Mortgage Programs Description of Application Function:
Mortgage servicing system

o Platform/Host: o Operating System: o Database:

IBM iSeries OS400v5r3 DB2

92

Georgia Department of Community Affairs

Annual Volume: Unit of Measure:
FY 2008 $262,261

7,763 Number of loans serviced
Consultant FTEs: 0.00

Staff FTEs: 1.10

93

Georgia Department of Community Affairs

Chapter 4 - Inventory & Capitalized Assets

ITEM
Mainframe Desktop workstations Laptop workstations Servers
Other (where applicable): Routers Switches
Firewalls Network printers Workstation printers
Plotters Scanners
Wireless Devices

DESCRIPTION

QUANTITY
369 253 35
2 43
3 147 29
2 33
183

1099

Capitalized Asset Value of IT Equipment:

$ 557,234

General Age and Condition of Equipment:
Description of condition. The majority of equipment is newer technology most 3 years old or less.

94

State of Georgia
Information Technology Expenditures Report Fiscal Year 2008
For Period July 1, 2007 June 30, 2008
Georgia Regional Transportation Authority
0

Georgia Regional Transportation Authority
Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments
Agency Vision
Enhance quality of life of Georgia citizens by providing transportation systems offering congestion relief and improved mobility, air quality and land use practices.
Agency Mission
To improve Georgia mobility, air quality and land use practices.
Agency Strategic Goals
Advocate, plan, implement and measure public transportation service in the Atlanta region. Focus the Atlanta Region on congestion and mobility by insuring that the region sets goals and
targets and measures progress.
93

Agency IT Projects
Not Reported

Georgia Regional Transportation Authority

Agency Major IT Accomplishments
Not Reported

94

Georgia Regional Transportation Authority

Chapter 2, Section A - Expenditures by Sub Class

Account/

Subclass

Description

APPROPRIATED COMMON LINE ITEM EXPENDITURES:

Salaries and Hourly Subtotal

501000 Regular Salaries

511000 Overtime

512000 Permanent Hourly

513000 Temporary Labor

Fringe Benefits Allocation

514000 F.I.C.A.

515000 Retirement

516000 Health Insurance

518000 Unemployment Insurance

519000 Workers' Compensation

520000 Merit System Assessments

598000 Pay for Performance

599000 Lapse 300 Personal Services

610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation

301 Regular Operating Expense

722000 Motor Vehicle

303 Motor Vehicle Purchases

Total Expenditures
170,297
12,128 16,085 35,297
233,807 -
117 4,853
-
4,970 -

95

Georgia Regional Transportation Authority

Expenditures by Sub Class (continued)

713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment

5,514

304 Equipment

5,514

814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Capitalization Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support

11,680 6,634
34,002 426 -
45,149 21,771

305 Computer Charges

119,663

648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals

306 Real Estate Rentals

-

871001 Voice/Data Communication Services - GTA Computer Bill 871002 Voice/Data Communication Services - GTA Data Network Bil 871003 Voice/Data Communication Services - GTA Telecommunicatio 871000 Voice / Data Communication Services (To pay GTA Invoices) Sub 872001 Voice/Data Communication Services - Wire/Cable 872002 Voice/Data Communication Services - MPLS 872003 Voice/Data Communication Services - Video 872004 Voice/Data Communication Services - Local Service 872005 Voice/Data Communication Services - Long Distance 872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing 872008 Voice/Data Communication Services - PBX 872008 Voice/Data Communication Services - VOIP 872009 Voice/Data Communication Services - Key System 872010 Voice/Data Communication Services - Mobile/Wireless 872012 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Vendors OTHER THAN G

19,599 19,599
218
12 5,577 8,870 14,677

307 Telecommunications Total

34,276

96

Georgia Regional Transportation Authority

Expenditures by Sub Class (continued)
723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings
309 Capital Outlay
651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 [IT Expenditure] Professional/Technical Services - Computer/I 852000 [IT Expenditure] Professional/Technical Services - Computer/IT Expenses
312 Contracts
750000 Transfers Out
314 Transfers
690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants
315 Grants SPECIAL LINE ITEM EXPENDITURES

53,891 53,891
-
-

200 Bonds

-

847 Investment for Modernization

-

97

Georgia Regional Transportation Authority

Expenditures by Sub Class (continued)
727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings
309 Capital Outlay
651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 [IT Expenditure] Professional/Technical Services - Computer/I 852000 [IT Expenditure] Professional/Technical Services - Computer/IT Expenses
312 Contracts
750000 Transfers Out
314 Transfers
690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants
315 Grants SPECIAL LINE ITEM EXPENDITURES

53,891 53,891
-
-

200 Bonds

-

847 Investment for Modernization

-

614000 Supplies & Materials

98

Georgia Regional Transportation Authority

Expenditures by Sub Class (continued)

501000 Regular Salaries

514000 F.I.C.A.

515000 Retirement

516000 Health Insurance

614000 Supplies & Materials

615000 Repairs & Maintenance

616000 Equipment on Inventory but not Capitalized

618000 Energy

627000 Other Operating Expense

640000 Travel

651000 Per Diem & Fees

653000 Contracts

863000 [IT Expenditure] Software (Not Capitalized)

871001 Voice/Data Communication Services - GTA Computer Bill

872000 Voice / Data Communication Services (Vendors OTHER THAN GTA )

889 Quickstart

-

000 Other

-

000 Other

-

000 Other
TOTAL EXPENDITURES State Funds Federal Funds Other Funds
Full Time Equivalent Positions Full Time Equivalent Consultants

456,842 442,998
2 1

99

Georgia Regional Transportation Authority

Chapter 2, Section B - Expenditures by Application

Application Name (include short name and/or Acronym)

Consultant Position FY 2008 FTE's FTE's Expenditures

Not Reported

TOTAL Applications Expenditures TOTAL Applications Positions
TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions
TOTAL EXPENDITURES TOTAL POSITIONS

0

0

0

456841.78

1

2

456841.78

1

2

100

Georgia Regional Transportation Authority
Chapter 3 Applications Profile
(Program, Function, Business Impact, etc.) Not Reported
101

Georgia Regional Transportation Authority

Chapter 4 - Inventory & Capitalized Assets

ITEM
Mainframe Desktop workstations Laptop workstations Servers Other (where applicable):
Routers Switches Firewalls Network printers Workstation printers Scanners
Other

DESCRIPTION
Plotters, Tape Library

Wireless Devices

QUANTITY
51 6 8
3 2 2 0 10 1 2
13

98

Capitalized Asset Value of IT Equipment:

$ 9,536

General Age and Condition of Equipment:
Description of condition. Servers are generally in good condition and less than 5 years old, which concurs with GRTA 5 year replacement cycle for servers. All equipment listed above is either below the 5,000 capitalization threshold or has already been depreciated in full.

102

State of Georgia
Information Technology Expenditures Report Fiscal Year 2008
For Period July 1, 2007 June 30, 2008
Georgia Department of Community Health
0

Georgia Department of Community Health
Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments
Agency Vision
We will be a national leader for innovative health planning, promotion, programs and services to improve community health.
Agency Mission
Access to affordable, quality health care in the communities. Responsible health planning and use of health care resources. Healthy behaviors and improved health outcomes.
Agency Strategic Goals
Medicaid Transformation Consumerism Financial Stability and Integrity of Programs Health Improvement and Disparities Resolution The Uninsured and Community Solutions
101

Georgia Department of Community Health

Agency IT Projects
PROJECT A: State Health Benefit Plan / Board of Regents Health Plan -- Wellpoint
Project Description and Benefit: Provides claims processing and payment systems for the State Health Benefit Plan and the Board of Regents Health Plan.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

Not Reported Not Reported Not Reported
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT B: Pharmacy Benefits Manager (PBM) -- Express Scripts
Project Description and Benefit: Provides pharmacy claims processing for Medicaid, State Health Benefit Plan and the Board of Regents Health Plan. It includes concurrent, retrospective and prospective DUR, drug rebate processing, disease management, and assistance in fraud and abuse efforts. The PBM contract is due for re-procurement with a target date of 7/1/05.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

Not Reported Not Reported Not Reported
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT C: Child Health Insurance Program (CHIP) Enrollment -- DHACS
Project Description and Benefit: Provides administrative support to the Department's CHIP program, PeachCare for Kids. The contractor is responsible for eligibility determination, premium collection and customer service for the PeachCare program. The CHIP contract is due for re-procurement with a target date of 4/1/04.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

Not Reported Not Reported Not Reported
State Funds
Not Reported

Federal/Other Funds
Not Reported

102

Georgia Department of Community Health

PROJECT D: Decision Support System (DSS), Data Warehouse and Reporting -- Medstat
Project Description and Benefit: The DSS accesses a database containing all paid healthcare claims for the Medicaid, SHBP and BORHP. The contractor maintains the database and provides the Department with proprietary software used to access the data and perform analysis on the health benefit plans. The integrated system of healthcare cost, utilization, and status data elements is used for planning, evaluation, forecasting and regulation. The reporting system facilitates public access to aggregated non-confidential data and reporting using the internet. The DSS contract is due for re-procurement with a target date of 7/1/05.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

Not Reported Not Reported Not Reported
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT E: Physician's Licensing & GBHC Credentialing System -- LicenseEase
Project Description and Benefit: Allows multifaceted tracking of licenses for physicians, physician's assistants, respiratory care professionals, paramedics, cardiac technicians, acupuncturists, and auricular detoxification specialists from issuance to retirement. Also enrolls and provides credentials for GBHC providers.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

Not Reported Not Reported Not Reported
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT F: Georgia DHR Medicaid Eligibility Determination System -- SUCCESS

Project Description and Benefit: The DHR eligibility determination system for the food stamp, TANF and Medicaid programs. Information about Medicaid eligibility is provided via systems interface to the DCH MIS system. This system is NOT maintained by DCH.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

Not Reported Not Reported Not Reported
State Funds
Not Reported

Federal/Other Funds
Not Reported

103

Georgia Department of Community Health

PROJECT G: Behavioral Health System -- APS
Project Description and Benefit: Provides utilization management for behavioral/mental health providers through the use of an automated review system. The project involves: authorization request form revision, web application, care management interface, rules for authorization, provider data interchange, creation of documentation for provider training, development of client ID verification model, and management of state reporting requirements. This system is NOT maintained by DCH. Lifetime cost of project is unknown. This is a DHR project.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

Not Reported Not Reported Not Reported
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT H: SHBP Eligibility -- MEMS
Project Description and Benefit: Captures and maintains information related to eligibility, enrollment, and financial activity for SHBP and TRS. The MEMS contract is due for re-procurement in 2004. RFP due 05/28/04.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

Not Reported Not Reported Not Reported
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT I: Web-based open enrollment
Project Description and Benefit: Two web based open enrollment projects: 1) GTA, on behalf of DCH, operates a web site for retirees and teachers that acts as a MEMS interface; and 2) GMS operates a flexible benefits web site for state employees that includes a health insurance options page that also provides a feed to MEMS. This system is NOT maintained by DCH.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

Not Reported Not Reported Not Reported
State Funds
Not Reported

Federal/Other Funds
Not Reported

104

Georgia Department of Community Health

PROJECT J: Project Management Tools
Project Description and Benefit: A performance management tool used by supervisors to develop performance plans outlining job responsibilities and expectations, to complete mid year reviews to provide feedback to employees on progress, to maintain a diary on positive and negative performance, and to complete end of the year evaluations.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

Not Reported Not Reported Not Reported
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT K: MMIS - MHN System
Project Description and Benefit: Information system used to maintain eligibility for Medicaid/PeachCare for Kids Members and Medicaid Providers and is used to Pay health care claims for Medicaid/PeachCare for Kids eligible Members. Planning is underway for replacement system/vendor to be installed by 7/1/06.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

Not Reported Not Reported Not Reported
State Funds
Not Reported

Federal/Other Funds
Not Reported

Agency Major IT Accomplishments
Not Reported

105

Georgia Department of Community Health

Chapter 2, Section A - Expenditures by Sub Class

Account/

Subclass

Description

APPROPRIATED COMMON LINE ITEM EXPENDITURES:

Salaries and Hourly Subtotal

501000 Regular Salaries

502000 Annual Leave Pay

503000 Other Supplemental Pay

511000 Overtime

512000 Permanent Hourly Labor

513000 Temporary/Casual Labor

Fringe Benefits Allocation

514000 FICA

515000 Retirement

516000 Health Insurance

517000 Personal Liability Insurance

518000 Unemployment Insurance

519000 Worker's Compensation

520000 Assessment by State Merit System

599000 Lapse

300 Personal Services

611000 Postage Meter 612000 Motor Vehicle Expense 613000 Printing & Publications 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment Under $1,000 617000 Water & Sewer 618000 Energy 619000 Rents - Other than Real Estate 620000 Insurance & Bonding 622000 Freight 625000 Discounts Lost 627000 Other Operating Expense 640000 Travel

301 Regular Operating Expense

Total Expenditures
2,500,800 27,971 25,298 -
438,377 -
190,456 266,235 583,610
4,032,746
1,545,678 -
2,882 39,238 27,073
946 36 17,652 15,464
1,648,969

713000 Capital Lease/I P Prin 722000 Motor Vehicle Purchases
303 Motor Vehicle Purchases
821000 Comp / Telecom Equipment 304 Equipment

-
108,060 108,060

106

Georgia Department of Community Health

Expenditures by Sub Class (continued)
814000 Computer Supplies 815000 R & M Personal System 816000 Equipment under cap threshold 823000 Software capitalized 863000 Software Not Capitalized 864000 Software Maintenance / Support
305 Computer Charges
306 Real Estate Rentals
871000 Voice / Data Communication Services - GTA Computer B 872000 Voice / Data Communication Services - Wire / Cable
307 Telecommunications Total 707000 Grants and Benefits 651000 Per Diem & Fees 652000 Per Diem & Fees - Expenses 653000 Contracts 851000 Additional contract recognizes SHBP claim system with
outside providers. 312 Contracts
TOTAL EXPENDITURES State Funds Federal Funds Other Funds
Full Time Equivalent Positions Full Time Equivalent Consultants

150,408 130,910 688,518
5,225 49,200 251,805
1,276,067
-
1,001,442 214,933
1,216,376 603,088
1,082,900 5,336
120,085,572 141,926,637
263,703,534
271,985,751 22,446,108 91,834,743
157,704,900
0

107

Georgia Department of Community Health

Chapter 2, Section B - Expenditures by Application

Application

Consultant

Name (include short name and/or Acronym)

FTE's

Position FTE's

FY 2008 Expenditures

Cognos

0.10

13,520

ACS Thomson Reuters Versa - Web Enabled Serv. SXC Health Solutions

26

74,660,442

0.10

210,941

0

92,781

.10

6,514,266

ACS: Breakout based on claims cost (CY2005) - Program Budget data. [4.5% PeachCare / 95.5%Medicaid] Funding match base on CMS agreement.

TOTAL Applications Expenditures TOTAL Applications Positions

0

26

TOTAL Infrastructure Expenditures ( $118,686,069 SHBP claim system)

TOTAL Infrastructure Positions

0

-26

TOTAL EXPENDITURES TOTAL POSITIONS

0

0

81,491,951 190,493,800 271,985,751

108

Georgia Department of Community Health

Chapter 3 Applications Profile
(Program, Function, Business Impact, etc.)

Application A:
COGNOS
Program or Sub-Program: Financial Management Description of Application Function:
Desktop dashboard tool for expenditures

o Platform/Host: o Operating System: o Database:

Windows Windows 2003 SQL

Annual Volume: Unit of Measure:
FY 2008 $13,520

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.10

Application B:
ACS


Program or Sub-Program: Medicaid / PEACHCARE Description of Application Function:
Implementation and operation of the claims processing and payment system for Medicaid, PeachCare, includes HIPPA and Fraud & Abuse components.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2008 $70,660,442

40,000,000 Claims per year
Consultant FTEs: 0.00

Staff FTEs: 26.00

Application C:
THOMAS REUTERS
Program or Sub-Program: Medicaid / State Health Benefit Plan Description of Application Function:
Decision Support System (DSS) for all DCH Plans. Provides agency wide statistical analysis of all Health Plan data for use in budgeting and forecasting.

109

Georgia Department of Community Health

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2008 $210,941

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.10

Application D:
VERSA WEB ENABLED SERV.
Program or Sub-Program: Health Care Regulation & Licensing Description of Application Function:
Operation of Physician Profiling. Allows multifaceted tracking of licenses of Health professionals, for the Composite Board of Medical Examiners. Also provides credentials for GBHC providers.

o Platform/Host: o Operating System: o Database:

LAN Windows 2003 Oracle 9i

Annual Volume: Unit of Measure:
FY 2008 $92,781

20,000 Transactions per year
Consultant FTEs: 0.00

Staff FTEs: 0.00

Application E:
SXC HEALTH SOLUTIONS
Program or Sub-Program: Medicaid / State Health Benefit Plan Description of Application Function:
Pharmacy Benefits Manager (PBM) provides pharmacy claims processing for Medicaid, State Health Benefit Plan and the Board of Regents Health Plan.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2008 $6,514,266

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.10

110

Georgia Department of Community Health

Chapter 4 - Inventory & Capitalized Assets

ITEM
Mainframe

Desktop workstations

Laptop workstations

Servers

Other (where applicable):

Servers

Switches

Firewalls

Network printers Workstation printers

Appliances Monitors Scanners Storage
Digital Projectors Intrusion Prevention
Anitvirus

DESCRIPTION
HP dc5800/HP dc5700 Dell HP DL360, Dell
HP DL360/380/385/580 Layer 3 Communications Layer 3 Communications/VigilarCheckPoint Hewlett-Packard 4700 Hewlett-Packard LaserJet 1320/1600/2015/3005 Voltage-Maintenance/Vigilar-Ironmail HP/Dell Hewlett-Packard/Fijitsu HP MSA1000 Infocus LP70+, Infocus IN37EP Vigilar-Tipping Point McAfee Total Protection

QUANTITY
117 89 41
12 38 4
7 25
2 70 14 1 10 1 1200

Telephony System Avaya\Combest

1

Wireless Devices:

Blackberries

34

1577

Capitalized Asset Value of IT Equipment:

$608,192

111

Georgia Department of Community Health
General Age and Condition of Equipment: Description of condition. 1 year good
112

State of Georgia
Information Technology Expenditures Report Fiscal Year 2008
For Period July 1, 2007 June 30, 2008
Georgia Department of Corrections
0

Georgia Department of Corrections
Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments
Agency Vision
The Georgia Department of Corrections is the best corrections system in the nation at protecting citizens from convicted offenders and at providing effective opportunities for the offenders to achieve positive change. We are a leader and partner in making Georgia safer, healthier, better educated, growing, and best managed state.
Agency Mission
The Georgia Department of Corrections protects and serves the public as a professional organization by effectively managing offenders while helping to provide a safe and secure environment for the citizens of Georgia.
Agency Strategic Goals
Sustaining a values-based organization.
Operating safe facilities.
Providing effective community supervision of offenders.
Securing restitution for victims.
Ensuring the well-being of employees.
Creating opportunities for restoration to offenders.
Partnering with other Public Safety agencies
114

Georgia Department of Corrections

Agency IT Projects
PROJECT A: OTIS to SCRIBE
Project Description and Benefit: The Goal of the OTIS Replacement Project is to leverage targetted "above -and -beyond" funding to complete the SCRIBE modules necessary to replace the functionality contained in the OTIS mainframe environment, while significantly re-engineering supported business processes. This project will migrate all Offender Tracking Information System functions to SCRIBE. The GDC strategic direction for information systems is an end-to-end enterprise corrections system (SCRIBE) that includes administrative, operational, executive, and offender functions. This strategic direction has been successful to date, in that 68% of the initial planned development is complete. Thirty-nine of fifty-seven of the originally planned SCRIBE modules have been developed by Corrections baseline development staff since calendar 2000. Thirty-four are in use; five are in the implementation stage. Development work continues on additional modules.

Project Status
Project Priority Lifetime Cost of Project FY 2008 Total Funding
$5,800,000

Planning/Analysis/ Design/ Construction/Implementation

High

$ 5,800,000

State Funds
$5,800,000

Federal/Other Funds
$0

PROJECT B: NADC Server Relocation Project
Project Description and Benefit: Complete relocation of GDC primary enterprise systems relocated to the GTA North Atlanta Data Center. Including SCRIBE data warehouse, Groupwise Email, Production storage area network and all backup systems.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
$1,500,000

Complete/Maintenance

High $1,500,000
State Funds
$1,500,000

Federal/Other Funds
Not Reported

PROJECT C: Scribe Cons Integration
Project Description and Benefit: Engage in collaborative work with Pardons and Paroles as they begin the build out of the Clemency Online Navigation System (CONS).

Project Status Project Priority Lifetime Cost of Project

Construction/Implementation High $75,000

115

Georgia Department of Corrections

FY 2008 Total Funding
$75,000

State Funds
$75,000

Federal/Other Funds
$0

PROJECT D: Scribe Enhancement Production Support
Project Description and Benefit: Post production support and Enhancements of GDC SCRIBE application.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
$90,000

Construction/Implemantation

High

$90,000

State Funds
$90,000

Federal/Other Funds
$0

PROJECT E: Captiva Enhancement Production Support
Project Description and Benefit: Post production support and Enhancements of GDC Captiva.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
$90,000

Complete/Maintenance

High $90,000
State Funds
$90,000

Federal/Other Funds
$0

PROJECT F: Public Web - Enhance Production Support
Project Description and Benefit: Post production support and Enhancements of GDC Public Web.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
$90,000

Complete/Maintenance

High $90,000
State Funds
$90,000

Federal/Other Funds
$0

PROJECT G: Western Union Atlanta Circuit Pilot Project
Project Description and Benefit: Integrate Western Union payment services into the Scribe Financials application for Offenders on Probation status.

116

Georgia Department of Corrections

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
$40,000

Complete/Maintenance

Medium $40,000
State Funds
$40,000

Federal/Other Funds
$0

PROJECT H: Business Intelligence Project
Project Description and Benefit: Purchase and installation of Business Intelligence software for data warehouse.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
$414,000

Planning/Analysis/Design

High $414,000
State Funds
$414,000

Federal/Other Funds
$0

PROJECT I: OTIS to SCRIBE Middleware Project
Project Description and Benefit: Project to develop a real time interface between SCRIBE and OTIS to assist in the execution of the GDC strategic plan to migrate functionality from OTIS to SCRIBE. An automated interface will allow key data processes in the OTIS mainframe to continue uninterrupted as GDC users begin to use new replacement processes implemented in the SCRIBE system. This interface will prevent the need for users to perform double data entry when the Agency is undergoing the migration process from OTIS to SCRIBE.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
$30,000

Complete/Maintenance

High $30,000
State Funds
$30,000

Federal/Other Funds
$0

PROJECT J: GIS Validation Project
Project Description and Benefit: Project to enhance the SCRIBE system by providing an automated, real time interface for the validation of addresses provided by Offenders.

Project Status Project Priority

Complete/Maintenance Medium

117

Georgia Department of Corrections

Lifetime Cost of Project FY 2008 Total Funding
$50,000

$50,000
State Funds
$50,000

Federal/Other Funds
$0

PROJECT K: Western Union Inmate Trust Payments
Project Description and Benefit: Process put into place to enable the Scribe Accounting system to accept Trust Account payments from Western Union.

Project Status Project Priority Lifetime Cost of Project
FY 2008 Total Funding
$30,000

Complete/Maintenance

High

$30,000

State Funds
$30,000

Federal/Other Funds
$0

Agency Major IT Accomplishments
NADC Server Relocation Project
Complete relocation of GDC primary enterprise systems relocated to the GTA North Atlanta Data Center. Including SCRIBE data warehouse, Groupwise Email, Production storage area network and all backup systems. Western Union Atlanta Circuit Pilot Project Integrate Western Union payment services into the Scribe Financials application for Offenders on Probation status.
GIS Validation Project Project to enhance the SCRIBE system by providing an automated, real time interface for the validation of addresses provided by Offenders.
OTIS to SCRIBE Middleware Project Develop a real time interface between SCRIBE and OTIS to assist in the execution of the GDC strategic plan to migrate functionality from OTIS to SCRIBE.
118

Georgia Department of Corrections
Western Union Inmate Trust Payments Process which enables the Scribe Accounting system to accept Trust Account payments from Western Union.
Legacy Systems Replacement GDC currently has several critical applications that were developed in the 1960s to early 1990s. These legacy applications are now on unsupported databases and operating systems. GDC has for the past four years been in the process of moving all computer systems to modern technologies. Through a thorough analysis of the effected business areas, using new technology platforms, these critical business areas can be provided with new improved systems that will continue to meet the needs of GDC.
Upgrade of Desktop Security 6000 PCs were patched with the latest Microsoft Windows 2000 Security Patch. Symantic Anti virus software was upgraded from Version 9 to Version 10.
119

Georgia Department of Corrections

Chapter 2, Section A - Expenditures by Sub Class

Account/

Subclass

Description

APPROPRIATED COMMON LINE ITEM EXPENDITURES:

Salaries and Hourly Subtotal

501000 Regular Salaries

511000 Overtime

512000 Permanent Hourly

513000 Temporary Labor

Fringe Benefits Allocation

514000 F.I.C.A.

515000 Retirement

516000 Health Insurance

518000 Unemployment Insurance

519000 Workers' Compensation

520000 Merit System Assessments

502000 Annual Leave Pay

503000 Other Supplemental pay

599000 Lapse

300 Personal Services

610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized (under $1,000) 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation

301 Regular Operating Expense

722000 Motor Vehicle

303 Motor Vehicle Purchases

Total Expenditures
3,698,309
270,666 387,482 848,106
129,903 19,699 1,990 5,356,156
51,860 -
15,374 932 221 -
113 17,921 9,235
95,656
-

120

Georgia Department of Corrections

Expenditures by Sub Class (continued)
713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment
304 Equipment
814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Capitalization Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support
305 Computer Charges
648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals
306 Real Estate Rentals
871001 Voice/Data Communication Services - GTA Computer Bill 871002 Voice/Data Communication Services - GTA Data Network Bil 871003 Voice/Data Communication Services - GTA Telecommunicatio 871000 Voice / Data Communication Services (To pay GTA Invoices) Sub 872001 Voice/Data Communication Services - Wire/Cable 872002 Voice/Data Communication Services - MPLS 872003 Voice/Data Communication Services - Video 872004 Voice/Data Communication Services - Local Service 872005 Voice/Data Communication Services - Long Distance 872006 Voice/Data Communication Services - Voice Mail and Other V 872008 Voice/Data Communication Services - PBX 872008 Voice/Data Communication Services - VOIP 872009 Voice/Data Communication Services - Key System 872010 Voice/Data Communication Services - Mobile/Wireless 872011 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Vendors OTHER THAN G
307 Telecommunications Total

876,965
876,965
783,111 12,704 658,212
30,796
753,526 1,552,245
3,790,594
-
3,731,737 1,620,395 3,878,820 9,230,952
8,714 -
4,493 (2) 56
372,110 4,788
390,159
9,621,112

121

Georgia Department of Corrections

Expenditures by Sub Class (continued)

723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings

309 Capital Outlay

-

651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 [IT Expenditure] Professional/Technical Services - Computer/I 852000 [IT Expenditure] Professional/Technical Services - Computer/IT Expenses

2,285,000

312 Contracts

2,285,000

750000 Transfers Out

314 Transfers

-

690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants

315 Grants

-

SPECIAL LINE ITEM EXPENDITURES

200 Bonds

-

847 Investment for Modernization

-

122

Georgia Department of Corrections

Expenditures by Sub Class (continued)

614000 Supplies & Materials

615000 Repairs & Maintenance

616000 Equipment on Inventory but not Capitalized

617000 Water & Sewer

618000 Energy

619000 Rents Other than Real Estate

620000 Insurance & Bonding

621000 Bad Debt Expense

622000 Freight

625000 Discounts Losts

626000 Procurement Card Purchases

627000 Other Operating Expense

640000 Travel

651000 Professional Services

652000 Professional Services - Expenses

653000 Contracts - Private Organizations

862000 [IT Expenditure] Computer Billings (Other Than GTA)

863000 [IT Expenditure] Software (Not Capitalized)

871001 Voice/Data Communication Services - GTA Computer Bill

871002 Voice/Data Communication Services - GTA Data Network Bill

871003 Voice/Data Communication Services - GTA Telecommunications Bill

871000 Voice / Data Communication Services (To pay GTA Invoices) Sub

-

872001 Voice/Data Communication Services - Wire/Cable

872002 Voice/Data Communication Services - MPLS

872003 Voice/Data Communication Services - Video

872004 Voice/Data Communication Services - Local Service

872005 Voice/Data Communication Services - Long Distance

872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing

872008 Voice/Data Communication Services - PBX

872008 Voice/Data Communication Services - VOIP

872009 Voice/Data Communication Services - Key System

872010 Voice/Data Communication Services - Mobile/Wireless

872011 Voice/Data Communication Services - Other

872000 Voice / Data Communication Services (Vendors OTHER THAN G

-

720000 Equipment (over $5,000)

821000 Computer/Telecommunications Equipment

885 Operating Expenses Colleges

-

123

Georgia Department of Corrections

Expenditures by Sub Class (continued)

501000 Regular Salaries

514000 F.I.C.A.

515000 Retirement

516000 Health Insurance

614000 Supplies & Materials

615000 Repairs & Maintenance

616000 Equipment on Inventory but not Capitalized

618000 Energy

627000 Other Operating Expense

640000 Travel

651000 Per Diem & Fees

653000 Contracts

863000 [IT Expenditure] Software (Not Capitalized)

871001 Voice/Data Communication Services - GTA Computer Bill

872000 Voice / Data Communication Services (Vendors OTHER THAN GTA )

889 Quickstart

-

000 Other

-

000 Other

-

000 Other
TOTAL EXPENDITURES State Funds Federal Funds Other Funds
Full Time Equivalent Positions Full Time Equivalent Consultants

-
22,025,482 21,952,521
69,309 3,652
46 47

124

Georgia Department of Corrections
Chapter 2, Section B - Expenditures by Application
125

Georgia Department of Corrections

Chapter 3 Applications Profile
(Program, Function, Business Impact, etc.)

Application A:
CAPTIVA
Program or Sub-Program: Admin Support, State Prisons, Transitional Centers, Probation Detention Centers, Day Reporting Centers, Probation Boot Camps, Offender Management, Probation Supervision, and Diversion Centers.
Description of Application Function: The portal into the GDC intranet.

o Platform/Host: o Operating System: o Database:

Network/Dell IIS (Internet Information Server)/Windows SQL

Annual Volume: Unit of Measure:
FY 2008 $495,166

22,119,863 Number of hits to site
Consultant FTEs: 3.00

Staff FTEs: 3.00

Application B:
CARE & CUSTODY
Program or Sub-Program: Security SP Description of Application Function:
Used by GDC's two warehouses and Central Office to administer inventory distribution and consumable inventory.

o Platform/Host: o Operating System: o Database:

Network/Dell Paradox/Windows Paradox

Annual Volume: Unit of Measure:
FY 2008 $70,373

> $12,000,000 $ value of inventory items
Consultant FTEs: 0.25

Staff FTEs: 0.50

Application C:
CARES


Program or Sub-Program: Security - SP Description of Application Function:
Used by facilities and centers to administer consumable inventory.

o Platform/Host:

Network/Dell

126

Georgia Department of Corrections

o Operating System: o Database:

Paradox/Windows Paradox

Annual Volume: Unit of Measure:
FY 2008 $41,264

90 Number of sites
Consultant FTEs: 0.25

Staff FTEs: 0.25

Application D:
COMPAS


Program or Sub-Program: Risk Reduction Description of Application Function:
Inmate and probationer risk/needs assessment

o Platform/Host: o Operating System: o Database:

Network/Dell Oracle/Windows Oracle

Annual Volume: Unit of Measure:
FY 2008 $562,986

7,100 Number of cases managers
Consultant FTEs: 2.00

Staff FTEs: 4.00

Application E:
CONTRACT TRACKING
Program or Sub-Program: Admin Overhead Description of Application Function:
Used by Legal Services to track contracts.

o Platform/Host: o Operating System: o Database:

Network/Dell MS Access 97/Windows MS Access

Annual Volume: Unit of Measure:
FY 2008 $128,592

633 Number of contracts
Consultant FTEs: 0.25

Staff FTEs: 1.00

Application F:
DATA TRANSFER 500
Program or Sub-Program: Health Description of Application Function:
Medtronic Physio-Control software for the Automated External Defibrillators. Used on one computer at each facility (SP, PDC, TC, DC).

127

Georgia Department of Corrections

o Platform/Host: o Operating System: o Database:

Standalone/Dell Vendor Proprietary/Windows Proprietary

Annual Volume: Unit of Measure:
FY 2008 $41,264

29

Number of patient transmission

Consultant FTEs:

Staff FTEs:

0.25

0.25

Application G:
DEATH TRACKING
Program or Sub-Program: Admin Overhead Description of Application Function:
Used by Facilities Central Office Information Services Unit to track inmate deaths.

o Platform/Host: o Operating System: o Database:

Network/Dell MS Access 97/Windows MS Access

Annual Volume: Unit of Measure:
FY 2008 $41,264

16 Number of users
Consultant FTEs: 0.25

Staff FTEs: 0.25

Application H:
ESCAPE RECAPTURE PROGRAM
Program or Sub-Program: Admin Overhead Description of Application Function:
Used by Facilities Central Office and the Communications Center to track escapes.

o Platform/Host: o Operating System: o Database:

Network/Dell MS Access/Windows MS Access

Annual Volume: Unit of Measure:
FY 2007 $41,264

23 Number of Users
Consultant FTEs: 0.25

Staff FTEs: 0.25

128

Georgia Department of Corrections

Application I:
FARM PROJECT
Program or Sub-Program: Food and Farm Operations Description of Application Function:
Used by Farm Services to create management reports.

o Platform/Host: o Operating System: o Database:

Standalone/Dell MS Access97/Windows MS Access

Annual Volume: Unit of Measure:
FY 2008 $70,373

7 Number of Users
Consultant FTEs: 0.25

Staff FTEs: 0.50

Application J:
FARM WORKS
Program or Sub-Program: Food and Farm Operations Description of Application Function:
Farm management software used by Farm Services at each of GDC's eight farms (for crops, labor hours & inventory).

o Platform/Host: o Operating System: o Database:

Standalone/Dell Vendor Proprietary/Windows Proprietary

Annual Volume: Unit of Measure:
FY 2008 $70,373

9 Number of sites
Consultant FTEs: 0.25

Staff FTEs: 0.50

Application K:
FIREHOUSE
Program or Sub-Program: State Prisons Description of Application Function:
Used by Fire Services to administer Fire Services Unit.

o Platform/Host: o Operating System: o Database:

Network/Dell Visual FoxPro/Windows Proprietary

Annual Volume: Unit of Measure:

3,857 Number of fire calls

129

Georgia Department of Corrections

FY 2008 $41,264

Consultant FTEs: 0.25

Staff FTEs: 0.25

Application L:
FLEET ANYWHERE
Program or Sub-Program: Admin Overhead Description of Application Function:
Used by Fleet Management to administer the vehicle fleet.

o Platform/Host: o Operating System: o Database:

Network/Dell Oracle/Windows Oracle

Annual Volume: Unit of Measure:
FY 2008 $70,373

1,937 Number of vehicles
Consultant FTEs: 0.25

Staff FTEs: 0.50

Application M:
FOOD SERVICES
Program or Sub-Program: Food and Farm Operations, State Prisons Description of Application Function:
Used by Food Services and locally at facilities to administer food services and menu management.

o Platform/Host: o Operating System: o Database:

Mainframe MVS (for legacy programs) Unisys (database mgt system)

Annual Volume: Unit of Measure:
FY 2008 $165,055

$44+ Million Number of meals
Consultant FTEs: 1.00

Staff FTEs: 1.00

Application N:
GARAGE UTILITY
Program or Sub-Program: Admin Overhead Description of Application Function:
Used by Fleet Services to utilize import file from Fleet Anywhere for the creation of garage reports.

o Platform/Host: o Operating System: o Database:

Network/Dell MS Access97/Windows MS Access 97

130

Georgia Department of Corrections

Annual Volume: Unit of Measure:
FY 2008 $41,264

1,937 Number of vehicles
Consultant FTEs: 0.25

Staff FTEs: 0.25

Application O:
GDC PUBLIC WAREHOUSE
Program or Sub-Program: Admin Overhead Description of Application Function:
Public facing informational web presence.

o Platform/Host: o Operating System: o Database:

Network/Dell Open Source SQL

Annual Volume: Unit of Measure:
FY 2008 $41,264

82,000,000 Number of hits
Consultant FTEs: 0.25

Staff FTEs: 0.25

Application P:
OFFENDER TRACKING INFORMATION SYSTEM (OTIS)
Program or Sub-Program: SP, Offender Management Description of Application Function:
Primarily used by Facilities and Probation Central Office with some use by local facilities to centrally administer the GDC inmate/probationer population.

o Platform/Host: o Operating System: o Database:

Mainframe MVS (for legacy programs) DMS

Annual Volume: Unit of Measure:
FY 2008 $330,110

2,796,000

Number of transactions on the mainframe

Consultant FTEs:

Staff FTEs:

2.00

2.00

Application Q:
RX PRO
Program or Sub-Program: Health Description of Application Function:
Used by HR (medical) Division to track prescriptions and related inmate health information.

131

Georgia Department of Corrections

o Platform/Host: o Operating System: o Database:

Network/Dell SQL/Windows SQL

Annual Volume: Unit of Measure:
FY 2008 $128,592

1,563,668 Number of prescriptions filled
Consultant FTEs: 0.25

Staff FTEs: 1.00

Application R:
SCRIBE
Program or Sub-Program: SP,TC,PDC,PRC,PBC,OM,PS,PDC Description of Application Function:
The Statewide Correctional Repository and Information System. Enterprise operational and support system with inmate and business operations information.

o Platform/Host: o Operating System: o Database:

Network/Sun Oracle/Sun Oracle

Annual Volume: Unit of Measure:
FY 2008 $1,573,735

749,352 Number of hits to the site
Consultant FTEs: 18

Staff FTEs: 6

Application S:
SPECIAL OPERATIONS LOG
Program or Sub-Program: Admin Overhead Description of Application Function:
Investigations tracking for Executive Operations Division.

o Platform/Host: o Operating System: o Database:

Network/Dell MS Access 97/Windows MS Access

Annual Volume: Unit of Measure:
FY 2008 $41,264

15 Number of users
Consultant FTEs: 0.25

Staff FTEs: 0.25

132

Georgia Department of Corrections

Application T:
TELECOMMUNICATIONS INFO BILLING SYSTEM (TIBS)
Program or Sub-Program: Admin Overhead Description of Application Function:
Telecommunications administration system.

o Platform/Host: o Operating System: o Database:

Network/Dell MS Access 97/Windows MS Access

Annual Volume: Unit of Measure:
FY 2008 $140,747

$6,458,000 Funds spent in 2007
Consultant FTEs: 0.50

Staff FTEs: 1.00

133

Georgia Department of Corrections

Chapter 4 - Inventory & Capitalized Assets

ITEM
Mainframe Desktop workstations Laptop workstations Servers Other (where applicable):
Routers Switches Firewalls Network printers Workstation printers Plotters Scanners Other (various)

DESCRIPTION
Tape Backup (1), Disk Array (4)

QUANTITY
9,093 602 568
75 1 1,414 5,502 3 147 5

Wireless Devices

Blackberry/PDA/Other wireless

205

Capitalized Asset Value of IT Equipment:

$1,084,986

General Age and Condition of Equipment: Description of condition. Equipment is generally in good conditions.

17,617

134

State of Georgia
Information Technology Expenditures Report Fiscal Year 2008
For Period July 1, 2007 June 30, 2008
Georgia Department of Defense
0

Georgia Department of Defense
Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments
Agency Vision
An organization of excellence dedicated to defend and serve the Nation, State, and Community.
Agency Mission
The mission of the Georgia Department of Defense is to provide an organized militia (the military force of citizen soldiers required by the Georgia Constitution): Trained, disciplined and motivated to serve, protect, and defend the State of Georgia and the United States.
Agency Strategic Goals
People: Provide the nation & state with a diverse model citizen/soldier organization; of people, highly motivated, empowered, trained, & resourced; led by leaders who promote a culture of excellence within a framework of DOD's vision of mission/vision/values.
Mission Readiness: Provide a professional highly trained, customer oriented organization to execute a wide variety of international, national, state, and local missions.
Customers: Provide a culture that motivates employees to exceed customer expectations and promotes our value to customers through efficient operations and good stewardship of resources.
Resources: Provide environmentally sensitive facilities, secure technology and state-of-the-art equipment to support people, mission, readiness, and the organization.
134

Georgia Department of Defense
Agency IT Projects
DOD has no specific IT projects planned. Most IT functionality is delivered by the National Guard Bureau through the US Military Domain.
Agency Major IT Accomplishments
Not Reported
135

Georgia Department of Defense

Chapter 2, Section A - Expenditures by Sub Class

Account/

Subclass

Description

APPROPRIATED COMMON LINE ITEM EXPENDITURES:

Salaries and Hourly Subtotal

501000 Regular Salaries

511000 Overtime

512000 Permanent Hourly

513000 Temporary Labor

Fringe Benefits Allocation

514000 F.I.C.A.

515000 Retirement

516000 Health Insurance

518000 Unemployment Insurance

519000 Workers' Compensation

520000 Merit System Assessments

598000 Pay for Performance

599000 Lapse 300 Personal Services

610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation

301 Regular Operating Expense

722000 Motor Vehicle

303 Motor Vehicle Purchases

Total Expenditures
-
-

136

Georgia Department of Defense

Expenditures by Sub Class (continued)

713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment

44,878

304 Equipment

44,878

814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Capitalization Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support

79,571 2,147
155,858
26,645 21,899

305 Computer Charges

286,120

648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals

306 Real Estate Rentals

-

871001 Voice/Data Communication Services - GTA Computer Bill

123,784

871002 Voice/Data Communication Services - GTA Data Network Bil

6,678

871003 Voice/Data Communication Services - GTA Telecommunicatio

178,192

871000 Voice / Data Communication Services (To pay GTA Invoices) Sub

308,654

872001 Voice/Data Communication Services - Wire/Cable

23,787

872003 Voice/Data Communication Services - MPLS

872004 Voice/Data Communication Services - Video

8,534

872005 Voice/Data Communication Services - Local Service

1,313

872006 Voice/Data Communication Services - Long Distance

415

872007 Voice/Data Communication Services - Voice Mail and Other Voice Processing

872008 Voice/Data Communication Services - PBX

872009 Voice/Data Communication Services - VOIP

872010 Voice/Data Communication Services - Key System

175,659

872011 Voice/Data Communication Services - Mobile/Wireless

609,006

872012 Voice/Data Communication Services - Other

21,311

872000 Voice / Data Communication Services (Vendors OTHER THAN G

840,025

307 Telecommunications Total

1,148,679

137

Georgia Department of Defense

Expenditures by Sub Class (continued)

723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings

309 Capital Outlay

-

651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 [IT Expenditure] Professional/Technical Services - Computer/IT 852000 [IT Expenditure] Professional/Technical Services - Computer/IT Expenses

312 Contracts

-

750000 Transfers Out

314 Transfers

-

690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants

315 Grants

-

SPECIAL LINE ITEM EXPENDITURES

200 Bonds

-

847 Investment for Modernization

-

138

Georgia Department of Defense

Expenditures by Sub Class (continued)

614000 Supplies & Materials

615000 Repairs & Maintenance

616000 Equipment on Inventory but not Capitalized

617000 Water & Sewer

618000 Energy

619000 Rents Other than Real Estate

620000 Insurance & Bonding

621000 Bad Debt Expense

622000 Freight

625000 Discounts Losts

626000 Procurement Card Purchases

627000 Other Operating Expense

640000 Travel

651000 Professional Services

652000 Professional Services - Expenses

653000 Contracts - Private Organizations

862000 [IT Expenditure] Computer Billings (Other Than GTA)

863000 [IT Expenditure] Software (Not Capitalized)

871001 Voice/Data Communication Services - GTA Computer Bill

871002 Voice/Data Communication Services - GTA Data Network Bill

871003 Voice/Data Communication Services - GTA Telecommunications Bill

871000 Voice / Data Communication Services (To pay GTA Invoices) Sub

-

872001 Voice/Data Communication Services - Wire/Cable

872002 Voice/Data Communication Services - MPLS

872003 Voice/Data Communication Services - Video

872004 Voice/Data Communication Services - Local Service

872005 Voice/Data Communication Services - Long Distance

872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing

872008 Voice/Data Communication Services - PBX

872008 Voice/Data Communication Services - VOIP

872009 Voice/Data Communication Services - Key System

872010 Voice/Data Communication Services - Mobile/Wireless

872011 Voice/Data Communication Services - Other

872000 Voice / Data Communication Services (Vendors OTHER THAN G

-

720000 Equipment (over $5,000)

821000 Computer/Telecommunications Equipment

885 Operating Expenses Colleges

-

139

Georgia Department of Defense

Expenditures by Sub Class (continued)

501000 Regular Salaries

514000 F.I.C.A.

515000 Retirement

516000 Health Insurance

614000 Supplies & Materials

615000 Repairs & Maintenance

616000 Equipment on Inventory but not Capitalized

618000 Energy

627000 Other Operating Expense

640000 Travel

651000 Per Diem & Fees

653000 Contracts

863000 [IT Expenditure] Software (Not Capitalized)

871001 Voice/Data Communication Services - GTA Computer Bill

872000 Voice / Data Communication Services (Vendors OTHER THAN GTA )

889 Quickstart

-

000 Other

-

000 Other

-

000 Other
TOTAL EXPENDITURES State Funds Federal Funds Other Funds
Full Time Equivalent Positions Full Time Equivalent Consultants

1,479,677

140

Georgia Department of Defense
Chapter 2, Section B - Expenditures by Application

Application Name (include short name and/or Acronym)
PeopleSoft Financial System

Consultant Position FY 2008

FTE's

FTE's Expenditures

0

0 123784

TOTAL Applications Expenditures TOTAL Applications Positions
TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions
TOTAL EXPENDITURES TOTAL POSITIONS

123784

0

0

1355893.46

0

0

1479677.46

0

0

141

Georgia Department of Defense

Chapter 3 Applications Profile
(Program, Function, Business Impact, etc.)

Application A:
PEOPLESOFT FINANCIAL SYSTEM
Program or Sub-Program: Administration Description of Application Function:
Accounting and budgeting functions.

o Platform/Host: o Operating System: o Database:

State Not Reported Oracle

Annual Volume: Unit of Measure:
FY 2008 $123,784

Obtain from SAO # of positions
Consultant FTEs: 0.00

Staff FTEs: 0.10

142

Georgia Department of Defense

Chapter 4 - Inventory & Capitalized Assets

ITEM
Mainframe Desktop workstations Laptop workstations Servers Other (where applicable):
Routers Switches Firewalls Network printers Workstation printers Plotters Scanners Wireless Devices

DESCRIPTION
Dell Optiplex Dell Latitude D810
HP Photosmart C5280 CanonScan LiDE90

QUANTITY
20 10 0
3 19 2

54

Capitalized Asset Value of IT Equipment:

$36,625

General Age and Condition of Equipment: Description of condition. 1-3 years. Excellent condition.

143

State of Georgia
Information Technology Expenditures Report Fiscal Year 2008
For Period July 1, 2007 June 30, 2008
Georgia Department of Driver Services
0

Georgia Department of Driver Services
Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments
Agency Vision
The Department of Driver Services will be the premier customer service agency in the state.
Agency Mission
The mission of the Georgia Department of Driver Services is to continuously be the most customerfocused, results-driven, best managed organization, instilling values that demonstrate "We C.A.R.E.," while ensuring public trust and safeguarding the integrity of our service.
Agency Strategic Goals
The DDS will provide accurate and timely service for the customers of driver services. The DDS will contribute toward overall improvement in homeland security. The DDS will improve financial services to internal and external customers. The DDS will diversify, retain and improve its workforce. The DDS will encourage environmental stewardship. The DDS will improve legal services to internal and external customers. The DDS IT Division will support the data processing and networking needs of the agency and
its external partners and customers.
142

Georgia Department of Driver Services

Agency IT Projects
PROJECT A: Web based Reservation System Phase 2
Project Description and Benefit: Benefit - This project will allow for Driving Test reservation to be scheduled via the DDS Website. This will relieve the huge number of incoming phone calls now handled in the Contact Center. There were 268,467 reservations made in FY2008. This project will be handled with in-house staff and contract staff. This project has been delayed until after the completion of the DLS Project.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
$264,399

Planning/Analysis & Design

Low $725,100
State Funds
$0

Federal/Other Funds
$264,399

PROJECT B: Implementation of New Digitized License System (RFP)
Project Description and Benefit: The current digitized driver's license system was installed in 1996 and uses older technology. The new system will be state of the art technology and provide many new security features for GA Driver License and ID card holders. The projected cost covers a seven-year period.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
$429.000

Planning/Analysis/Design

High

$62,000,000

State Funds
$429,000

Federal/Other Funds
$0

PROJECT C: Investigative Services Case / Records Management System RFP
Project Description and Benefit: Benefits - Investigative Services' case volume has increased at an exponential rate since Agency inception, and volume is expected to accelerate in coming years due to new and anticipated security legislation. The purpose of this project is to implement a totally automated solution by which to collect and exchange information for efficient case and incident management within DDS. The new Case Management Project will transform a paper-based environment into an electronic business process for incident and electronic document management that will interface with all critical state systems.

Project Status Project Priority Lifetime Cost of Project
FY 2008 Total Funding

Construction/Implementation

Medium

$ 352,755

State Funds

Federal/Other Funds

143

Georgia Department of Driver Services

$244,909

$244,909

$0

PROJECT D: Motorcycle Safety Reservations Website (Phase 1)
Project Description and Benefit: Benefits - The new Motorcycle Safety Reservation System gives applicants the ability to register themselves online making registration more efficient. They also have the ability to pay online with a credit card and receive immediate confirmation of registration and payment. This application is also used by employees in the Motorcycle Safety Program Office to register call in, mail in or walk-in applicants. This new online registration option has increased the number of applications that can be processed while reducing the number of applicants that mail in applications or call in applications over the phone.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
$10,000

Complete/Maintenance

Low $ 10,000
State Funds
$10,000

Federal/Other Funds
$0

PROJECT E: PDPS / CDLIS Rewrite

Project Description and Benefit: Benefits - This application provides an interface to the AAMVA network that updates centrally stored records for CDL and regular drivers which are shared between driver's license jurisdictions. It also enables DDS operators to modify and manage records and reports. The rewrite will improve processes and add enhancements that will make the application more effective, efficient, user-friendly and functional. This project will be developed by in-house staff and contract staff. A significant portion of the cost for this project has been funded by an FMCSA grant.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
$248,793

Construction/Implementation

Medium $ 277,800
State Funds
$248,792

Federal/Other Funds
$0

PROJECT F: Data Management System (DMS) RFP
Project Description and Benefit: Benefits - Upon DMS Project implementation, currently scheduled for Pilot on 3/19/09, a new data entry application that will be used by DDS staff for CSC issuance validation, data entry, verification, and related functions supporting external and internal documents that must be recorded on a customer record. The new DMS application will integrate with and operate in conjunction with the DDS's EDIS imaging system. The integrated DMS / EDIS systems will replace both the existing DDS CODES application and the DDS's legacy microfilming operation and will be responsible for document image capture, image indexing, image routing, error processing, data transmission to the mainframe, and management reporting. A few of the anticipated benefits of the DMS

144

Georgia Department of Driver Services

implementation are as follows: greater process efficiency via streamlined "paperless" business processes leading to improved timeliness in updates to customer records, improved access to management data used for decision making, better utilization of DDS resources, increased accuracy of data and a reduction in the frequency of data processing errors.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
$800,500

Planning/Design/Analysis

High

$ 1,153,695

State Funds
$800,500

Federal/Other Funds
$0

PROJECT G: Application Verification Module (AVM)

Project Description and Benefit: Benefits - Implementation of a separate front-end Applicant Verification Module to precede all DDS Issuance transactions will build a bridge to the new Driver's License System (DLS), enable security and fraud-prevention enhancements, improve the DDS team member and customer experience and reduce errors in issuance. This new process will allow for saving applicant data for future reference should issuance not complete, will serve as the foundation for the new DLS user interface and will provide customers with complete information concerning all factors which prohibit issuance. Additionally, data will be retained for all customers, even those who do not receive a DDS document immediately.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
$258,278

Planning/Design/Analysis

High

$1,185,592

State Funds
$258,278

Federal/Other Funds
$0

PROJECT H: Web Application for 3rd Party-Testing
Project Description and Benefit: Benefits - There is now a paper certification issued to students that perform the driving test at a 3rd Party driving school. There is a great need to allow this information to be entered into a system by the school and then uploaded into the driver license system. This would allow the student to come into any center and the information would be available to issue the customer a license. This will enhance the security of the system to prevent fraud in the paper certifications.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
$0

Planning/Design/Analysis

Low $76,000
State Funds
$0

Federal/Other Funds
$0

145

Georgia Department of Driver Services

PROJECT I: PCOMM Interface Module
Project Description and Benefit: Benefits - GTA informed all of its hosted entities that per a near future system upgrade that it would no longer support the AnyNet Communication application. DDS, per this notification, would have to migrate the communication medium from PCOMM (Personal Communications) to Web Services, for it's Web Reservation, Online Services, DDS Schools, Address Change, MVR (Motor Vehicle Report), and P1WI (Phase 1 Web Initiative) Applications, before the anticipated sunset of 8/11/08. This project is complete except for the security upgrades being put into place by DDS during the fall of 2008.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
$102,700

Complete/Maintenance

Medium

$102,700

State Funds
$102,700

Federal/Other Funds
$0

PROJECT J: Auto Renewal Rewrite
Project Description and Benefit: Benefits - This application enables GA drivers to renew their driver's license via the Internet. This project will be hosted on the DDS web site, the benefits of which are 1) better monitoring and application management, 2) ability to easily update and add enhancements, 3) ability to troubleshoot problems, and 4) DDS branding consistency. The current application is on the GTA portal and updates and monitoring are non-existent or require external resources. The new application will be written in a coding language in which DDS has expertise so it will be easier to update. This project was implemented in July 2008.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
$200,720

Complete/Maintenance

Medium $200,720
State Funds
$200,720

Federal/Other Funds
$0

PROJECT K: Systematic Alien Verification for Entitlement (SAVE) Enhancements
Project Description and Benefit: Benefits - SAVE application programs were enhanced to prohibit changing citizen indicator from N to Y if SAVE case is pending resolution from DHS. This requires examiners to verify the customer holds the correct documentation proving citizenship before an issuance event can occur. The enhancement also allows Examiners view access rights to Alien Verification screen from the main menu. This option displays information from most recent inquiry for all SAVE verifications run in Issuance. The History screen was enhanced to add the functions to V-view or D-delete and enable view function to get current status of pending secondary verification information. (Lifetime cost of project includes 5 years of transactions fees @$97,000/year.)

146

Georgia Department of Driver Services

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
$134,895

Complete/Maintenance

High

$619,895

State Funds
$134,895

Federal/Other Funds
$0

PROJECT L: Digital Image Exchange with AAMVA
Project Description and Benefit: Benefits - This project will enable all driver's license agencies to transmit and exchange driver's license images between jurisdictions which will improve the validate the driver's record and improve the integrity of data and images. Other entities such as law enforcement, courts, and other authorized users will be able to utilize images for other authorized purposes. This project is deferred until the implementation of DLS.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
$0

RFP not needed Low $200,000
State Funds
$0

Federal/Other Funds
$0

PROJECT M: Electronic Document Imaging System (EDIS)
Project Description and Benefit: Benefits - The high level goals of this project include: (1) Improving agency services through automation of different programs; (2) Receive and process all traffic convictions within 7 days from the date of disposition; (3) Implement new ways to work smarter, not harder, with new technology; (4) Develop a strategy and plan for digitized storage of documents; and (5) Install a storage area network (SAN) to increase file storage capacity to support digital images.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
$2,867,500

Planning/Analysis/Design

High $4,504,000
State Funds
$2,867,500

Federal/Other Funds
$0

PROJECT N: Web-based Data Collection for DUI / DDC Risk Reduction - Phase II
Project Description and Benefit: Benefits - Develop a Web-based application designed specifically to collect DUI offender assessment, enrollment and participation from each Risk Reduction Program (DUI schools). The tracking system will be provided by a third party vendor that will develop the web-based application and host the Web-data collection site. The application is to be a secure web-technology and password protected user log-on. The

147

Georgia Department of Driver Services

application, to be developed, will be within the guidelines and goals of the Georgia DUI laws and rules of the DUI Programs.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
$141,800

Planning/Analysis?Design

Low

$223,405

State Funds

Federal/Other Funds

$141,800

$0

PROJECT O: Uniform Traffic Citation (UTC) Redesign
Project Description and Benefit: Benefits - DDS is in the initial stages of kicking off a short-term project to redesign the current Uniform Traffic Citation (UTC) to include several new federally required fields (ex. fatal accident indicator), improve the layout, and simplify the process of using the UTC for local law enforcement agencies. This project is on hold until after the implementation of the DLS project.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
$0

RFP not needed Low $41,400
State Funds
$0

Federal/Other Funds
$0

Agency Major IT Accomplishments
2007 Session of the General Assembly - Law changes Implemented system changes pertinent to Legislation from 2007 Session.
2008 Session of the General Assembly - Law changes Implemented system changes pertinent to Legislation from 2008 Session with 7/1/08 due dates.
Systematic Alien Verification for Entitlement System (SAVE) Enhancements Implemented.
DDLS RFP Released RFP, evaluated offerors proposals, selected vendor, signed contract.
Auto-Renewal Rewrite Project implemented in Aug 08.
148

Georgia Department of Driver Services
PCOMM Interface Migration (MVR,P1WI & Internet Renewal, Web Reservation, Address Change, and DDS Schools) Implemented with the exception of security upgrades which will go into production in Sept. 08.
Utilization of GTA Executive Project Director (EDP) for the DLS RFP Project Obtained EDP via interview selection process for GTA oversight of the entire DL RFP process.
Investigative Services Case Management RFP Development Prepared and released RFP, evaluated offerors proposals, selected vendor, signed contract.
IV&V for DLS RFP Project Full engagement of an Independent Verification & Validation vendor for oversight of the DLS RFP.
149

Georgia Department of Driver Services

Chapter 2, Section A - Expenditures by Sub Class

Account/

Subclass

Description

APPROPRIATED COMMON LINE ITEM EXPENDITURES:

Salaries and Hourly Subtotal

501000 Regular Salaries

502000 Annual Leave Payout

503000 Other Supplemental Pay

511000 Overtime

512000 Permanent Hourly

513000 Temporary Labor

Fringe Benefits Allocation

514000 F.I.C.A.

515000 Retirement

516000 Health Insurance

518000 Unemployment Insurance

519000 Workers' Compensation

520000 Merit System Assessments

598000 Pay for Performance

599000 Lapse 300 Personal Services

610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation

301 Regular Operating Expense

Total Expenditures
2,414,705 21,539 11,190
2,457 177,506 273,926 560,136
6,909
3,468,368
1,581 4,179
35 14,060 31,665
1,496
65 35 419
15,201 4,468
73,204

150

Georgia Department of Driver Services

Expenditures by Sub Class (continued)

722000 Motor Vehicle

303 Motor Vehicle Purchases

-

713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment

14,483 783,748

304 Equipment

798,231

814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Capitalization Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support

21,106 41,828 61,601
161,881 123,649

305 Computer Charges

410,065

648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals

306 Real Estate Rentals

-

871001 Voice/Data Communication Services - GTA Computer Bill

2,426,534

871002 Voice/Data Communication Services - GTA Data Network Bill

871003 Voice/Data Communication Services - GTA Telecommunicatio

32,750

871000 Voice / Data Communication Services (To pay GTA Invoices) Sub

2,459,284

872001 Voice/Data Communication Services - Wire/Cable

872002 Voice/Data Communication Services - MPLS

872003 Voice/Data Communication Services - Video

872004 Voice/Data Communication Services - Local Service

265

872005 Voice/Data Communication Services - Long Distance

801

872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing

872008 Voice/Data Communication Services - PBX

872008 Voice/Data Communication Services - VOIP

872009 Voice/Data Communication Services - Key System

872010 Voice/Data Communication Services - Mobile/Wireless

3,251

872011 Voice/Data Communication Services - Other

586,928

872000 Voice / Data Communication Services (Vendors OTHER THAN G

591,245

307 Telecommunications Total

3,050,529

151

Georgia Department of Driver Services

Expenditures by Sub Class (continued)

723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings

309 Capital Outlay

-

651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 [IT Expenditure] Professional/Technical Services - Computer/I 852000 [IT Expenditure] Professional/Technical Services - Computer/IT Expenses

35,299 438
215,820 4,430,199

312 Contracts

4,681,756

750000 Transfers Out

314 Transfers

-

690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants

315 Grants

-

SPECIAL LINE ITEM EXPENDITURES

200 Bonds

-

847 Investment for Modernization

-

152

Georgia Department of Driver Services

Expenditures by Sub Class (continued)

614000 Supplies & Materials

615000 Repairs & Maintenance

616000 Equipment on Inventory but not Capitalized

617000 Water & Sewer

618000 Energy

619000 Rents Other than Real Estate

620000 Insurance & Bonding

621000 Bad Debt Expense

622000 Freight

625000 Discounts Losts

626000 Procurement Card Purchases

627000 Other Operating Expense

640000 Travel

651000 Professional Services

652000 Professional Services - Expenses

653000 Contracts - Private Organizations

862000 [IT Expenditure] Computer Billings (Other Than GTA)

863000 [IT Expenditure] Software (Not Capitalized)

871001 Voice/Data Communication Services - GTA Computer Bill

871002 Voice/Data Communication Services - GTA Data Network Bill

871003 Voice/Data Communication Services - GTA Telecommunications Bill

871000 Voice / Data Communication Services (To pay GTA Invoices) Sub

-

872001 Voice/Data Communication Services - Wire/Cable

872002 Voice/Data Communication Services - MPLS

872003 Voice/Data Communication Services - Video

872004 Voice/Data Communication Services - Local Service

872005 Voice/Data Communication Services - Long Distance

872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing

872008 Voice/Data Communication Services - PBX

872008 Voice/Data Communication Services - VOIP

872009 Voice/Data Communication Services - Key System

872010 Voice/Data Communication Services - Mobile/Wireless

872011 Voice/Data Communication Services - Other

872000 Voice / Data Communication Services (Vendors OTHER THAN G

-

720000 Equipment (over $5,000)

821000 Computer/Telecommunications Equipment

885 Operating Expenses Colleges

-

153

Georgia Department of Driver Services

Expenditures by Sub Class (continued)

501000 Regular Salaries

514000 F.I.C.A.

515000 Retirement

516000 Health Insurance

614000 Supplies & Materials

615000 Repairs & Maintenance

616000 Equipment on Inventory but not Capitalized

618000 Energy

627000 Other Operating Expense

640000 Travel

651000 Per Diem & Fees

653000 Contracts

863000 [IT Expenditure] Software (Not Capitalized)

871001 Voice/Data Communication Services - GTA Computer Bill

872000 Voice / Data Communication Services (Vendors OTHER THAN GTA )

889 Quickstart

-

000 Other

-

000 Other

-

000 Other
TOTAL EXPENDITURES State Funds Federal Funds Other Funds
Full Time Equivalent Positions Full Time Equivalent Consultants

-
12,482,153 11,177,378
232,140 1,072,635
38 25

154

Georgia Department of Driver Services
Chapter 2, Section B - Expenditures by Application

Application Name (include short name and/or Acronym)
Drivers License Regulatory Compliance

Consultant FTE's 23 2

Position FTE's
37 1

FY 2008 Expenditures
12,256,218 225,935

TOTAL Applications Expenditures (LI & RC) TOTAL Applications Positions
TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions
TOTAL EXPENDITURES TOTAL POSITIONS

10,710,837

21

26

1,771,316

4

12

12,482,153

25

38

155

Georgia Department of Driver Services

Chapter 3 Applications by Program
(Profile, Business Impact, Expenditures)

Application A:
DRIVERS LICENSE
Program or Sub-Program: License Issuance Description of Application Function:
Maintain Drivers records for license issuance and other related data inquiries. Motor Vehicle Reports. Conviction reporting for driver citations

o Platform/Host: o Operating System: o Database:

Mainframe Information Not Available DB2

Annual Volume: Unit of Measure:
FY 2008 $12,256,218

2,816,091/6,936,013/1,317,242
License-ID's issued/ MVR's issued/Citations processed

Consultant FTEs: 23.00

Staff FTEs: 37.00

Application B:
REGULATORY COMPLIANCE
Program or Sub-Program: DUI Risk Reduction Description of Application Function:
Not Reported

o Platform/Host: o Operating System: o Database:

Web Not Reported Not Reported

Annual Volume: Unit of Measure:

Not Reported Not Reported

FY 2008 $225,935

Consultant FTEs: 2.00

Staff FTEs: 1.00

156

Georgia Department of Driver Services

Chapter 4 - Inventory & Capitalized Assets

ITEM
Mainframe

Desktop workstations

Laptop workstations

Servers

Other (where applicable):

Routers

Switches

Firewalls

Network printers

Workstation printers

Scanners

Plotters

Other

Wireless Devices

DESCRIPTION
Dell Dell Dell PowerEdge
Cisco 2600 Routers Cisco, Netgear (4)Nokia Checkpoint (87)Cisco PIX 501 HP Laserjet HP 1200, HP 1300 Canon DR-5060-F HP 800PS Dell PowerVault File Storage Arrays Netscreen Intrusion Detection Prevention Barracuda Spam Firewall 400 St. Banard Iprism Web Content Filtering Storage Area Network DAE's Storage Area Network SPE's SouthernLinc, Blackberry, pagers, cell phones

QUANTITY
1268 96 51
2 78 91 85 228 3 2 3 1 2 1 11 2 261
2,185

Capitalized Asset Value of IT Equipment:

Not Reported

General Age and Condition of Equipment:
Description of condition: Workstations 49% < 2 year old
37% 2 to 4 years old 14% > 5 years old

Servers

45% < 1 year old 24% < 2 years old 12% < 3 years old 19% > 3 years old

157

Georgia Department of Driver Services
158

State of Georgia
Information Technology Expenditures Report Fiscal Year 20078
For Period July 1, 2007 June 30, 2008
Georgia Department of Early Care & Learning

Georgia Department of Early Care & Learning
Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments
Agency Vision
Bright from the Start: Georgia Department of Early Care and Learning will increase the number of Georgia's children and families who have access to quality early care and learning programs. More of Georgia's early care and learning programs will achieve and maintain higher, measurable, researchbased standards.
Agency Mission
Bright from the Start: Georgia Department of Early Care and Learning delivers exemplary early care and education programs that improve the quality of early learning experiences, increase school readiness, and improve overall school performance.
Agency Strategic Goals
Quality: Increase the quality, access, and safety of child care settings. Professional Development: Increase the number of qualified staff in child care settings. Communication: Improve and expand communications, both internally and externally. Organizational Excellence: Achieve excellence by producing measurable outcomes with
unquestionable data.
160

Georgia Department of Early Care & Learning

Agency IT Projects
PROJECT A: Grants Management
Project Description and Benefit: This project involves the development of a web-based application that will enable Bright from the Start staff to administer several grant programs that were placed under the authority of the agency during the merger of several different entities which created Bright from the Start in October of 2004. The first phase of this project involves a user interface and backend database to collect and store information on all applicants, there ratings/scores, any amounts granted and results of monitoring activities. This project will directly benefit the agency by providing automated access to data that can be shared. Outside reviewers are used for ratings of applicants and future phases will seek to open application and review via the Web. The delivery of functions in January 2007 did not meet initial expectations of the users and the project will be reworked.

Project Status
Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

Construction/Implementation

Low $74,000
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT B: Blade Server and Virtualization (formerly Infrastructure)
Project Description and Benefit: This project involves a forklift upgrade to many areas of functionality on the backend of the network. Short timeframes and pressures from the agency merger and growth have contributed to the increasing use of desktops as limited function servers. In addition, several mission critical servers are greater than 5 years old and require upgrade and repair. There is also limited space available for any expansion or upgrade. The agency is determined to provide a holistic solution for the issues. This project involves some structural work to the server room with the installation of new racks and an integrated UPS solution. Once this is complete the agency will transition most current server functions to a virtualized environment using blade servers and SANs. This will enhance the redundancy, recoverability, speed, and efficient use of resources. It also provides for expansion for some future expansion. This project will benefit the agency by reducing the risk associated with limited redundancy systems in the backend. Additionally, the SAN install will provide solutions to agency needs in the application development area, disk-to-disk backup capacity, and expansion of capabilities for the future as the agency grows. A portion of this project will also include the upgrade of server OS to Windows Server 2003.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

RFP Not Needed Construction/Implementation

High

$ 190,000

State Funds
Not Reported

Federal/Other Funds
Not Reported

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PROJECT C: Desktop OS/Office Upgrade
Project Description and Benefit: This project will upgrade the OS and Office Suite for all workstations and laptops. The technology available with the new OS on the servers will be coupled with OTS software to make these changes efficiently and effectively. The agency will be implementing Active Directory as part of this project to make enhance management capabilities and the setting of network policies easier. This project must follow the upgrade to the infrastructure and implementation of Active Directory.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

RFP Not Needed Medium $29,000
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT D: Web "Facelift"
Project Description and Benefit: This project involves a redesign of the agency's website to enhance the structure and organization of the data housed making it easier to use. The new structure removes a "siloed" organization of data by program and will instead utilize a structure more focused on the constituency that uses the website. The project will also involve an increase in the ability of business operations staff to change web content (within an agency governance policy). This will further enhance the goal of the agency website being an educational portal for the public regarding early care and education.

Project Status
Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

RFP Not Needed Planning/Analysis/Design Construction/Implementation

High $ 180,000
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT E: "Zero Footprint" Office
Project Description and Benefit: This project involves establishing all remote staff and primary executive leadership with laptops, air cards, and cell phones for anywhere, anytime access to resources and data. Project has had an extensive pilot and all new staff beginning in September of 06 has been provisioned with an air card and cell phone. Fax solution will be a 3rd party solution (outgoing only - limited) and the use of the Unified Arts/GTA "Virtual Office" for incoming fax and voicemail. Once transitioned to wireless solutions, the current "wired" solutions in all remote staff homes will be disconnected. The project will largely be a transfer of costs from one vendor to another.

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Project Status
Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

RFP Not Needed Planning/Analysis/Design

Medium $ 156,000
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT F: Departmental Dashboard
Project Description and Benefit: The agency is currently formulating a balanced scorecard approach to prioritizing and tracking initiatives. As part of tracking these and other agency operational measures, the IT group will be determining a solution for presenting initiatives and progress on an agency dashboard. There are several technological solutions and collaborations that are available with other agencies.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

RFP Not Needed Medium $ 20,000
State Funds
Not Reported

Federal/Other Funds
Not Reported

Agency Major IT Accomplishments
Application Development New modules for Sanswrite - Criminal Records Check, Informals processing, Complaints New modules for PANDA - waitlist, RC applications New functionality for CNP; Training and Registration additional reporting and online entry functions
Infrastructure Blade System Virtualized operating systems XP/Office 2007 Upgrade Converted all users Virtual Office Transitioned all DSL, phone and fax lines to cellular technology

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Chapter 2, Section A - Expenditures by Sub Class

Account/

Subclass

Description

APPROPRIATED COMMON LINE ITEM EXPENDITURES:

Salaries and Hourly Subtotal

501000 Regular Salaries

511000 Overtime

512000 Permanent Hourly

513000 Temporary Labor

Fringe Benefits Allocation

514000 F.I.C.A.

515000 Retirement

516000 Health Insurance

518000 Unemployment Insurance

519000 Workers' Compensation

520000 Merit System Assessments

598000 Pay for Performance

599000 Lapse 300 Personal Services

610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation

301 Regular Operating Expense

722000 Motor Vehicle

303 Motor Vehicle Purchases

Total Expenditures
600,703 600,703 15,449
5,193
20,642 -

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Expenditures by Sub Class (continued)

713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment

34,326 5,358

304 Equipment

39,684

814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Capitalization Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support

20,188 6,072
11,703 7,770
63,958 863,012

305 Computer Charges

972,703

648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals

306 Real Estate Rentals

-

871001 Voice/Data Communication Services - GTA Computer Bill

189,014

871002 Voice/Data Communication Services - GTA Data Network Bill

871003 Voice/Data Communication Services - GTA Telecommunicatio

199,800

871000 Voice / Data Communication Services (To pay GTA Invoices) Sub

388,814

872001 Voice/Data Communication Services - Wire/Cable

872002 Voice/Data Communication Services - MPLS

872003 Voice/Data Communication Services - Video

872004 Voice/Data Communication Services - Local Service

872005 Voice/Data Communication Services - Long Distance

30

872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing

872008 Voice/Data Communication Services - PBX

872008 Voice/Data Communication Services - VOIP

872009 Voice/Data Communication Services - Key System

872010 Voice/Data Communication Services - Mobile/Wireless

101,735

872011 Voice/Data Communication Services - Other

2,395

872000 Voice / Data Communication Services (Vendors OTHER THAN G

104,160

307 Telecommunications Total

492,974

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Expenditures by Sub Class (continued)

723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings
309 Capital Outlay
651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 [IT Expenditure] Professional/Technical Services - Computer/IT 852000 [IT Expenditure] Professional/Technical Services - Computer/IT Expenses
312 Contracts
750000 Transfers Out
314 Transfers
690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants
315 Grants SPECIAL LINE ITEM EXPENDITURES

588,031 588,031
-
-

200 Bonds

-

847 Investment for Modernization

-

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Georgia Department of Early Care & Learning

Expenditures by Sub Class (continued)

614000 Supplies & Materials

615000 Repairs & Maintenance

616000 Equipment on Inventory but not Capitalized

617000 Water & Sewer

618000 Energy

619000 Rents Other than Real Estate

620000 Insurance & Bonding

621000 Bad Debt Expense

622000 Freight

625000 Discounts Losts

626000 Procurement Card Purchases

627000 Other Operating Expense

640000 Travel

651000 Professional Services

652000 Professional Services - Expenses

653000 Contracts - Private Organizations

862000 [IT Expenditure] Computer Billings (Other Than GTA)

863000 [IT Expenditure] Software (Not Capitalized)

871001 Voice/Data Communication Services - GTA Computer Bill

871002 Voice/Data Communication Services - GTA Data Network Bill

871003 Voice/Data Communication Services - GTA Telecommunications Bill

871000 Voice / Data Communication Services (To pay GTA Invoices) Sub

-

872001 Voice/Data Communication Services - Wire/Cable

872002 Voice/Data Communication Services - MPLS

872003 Voice/Data Communication Services - Video

872004 Voice/Data Communication Services - Local Service

872005 Voice/Data Communication Services - Long Distance

872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing

872008 Voice/Data Communication Services - PBX

872008 Voice/Data Communication Services - VOIP

872009 Voice/Data Communication Services - Key System

872010 Voice/Data Communication Services - Mobile/Wireless

872011 Voice/Data Communication Services - Other

872000 Voice / Data Communication Services (Vendors OTHER THAN G

-

720000 Equipment (over $5,000)

821000 Computer/Telecommunications Equipment

885 Operating Expenses Colleges

-

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Georgia Department of Early Care & Learning

Expenditures by Sub Class (continued)

501000 Regular Salaries

514000 F.I.C.A.

515000 Retirement

516000 Health Insurance

614000 Supplies & Materials

615000 Repairs & Maintenance

616000 Equipment on Inventory but not Capitalized

618000 Energy

627000 Other Operating Expense

640000 Travel

651000 Per Diem & Fees

653000 Contracts

863000 [IT Expenditure] Software (Not Capitalized)

871001 Voice/Data Communication Services - GTA Computer Bill

872000 Voice / Data Communication Services (Vendors OTHER THAN GTA )

889 Quickstart

-

000 Other

-

000 Other

-

000 Other
TOTAL EXPENDITURES State Funds Federal Funds Other Funds LOTTERY
Full Time Equivalent Positions Full Time Equivalent Consultants

-
2,714,737 178,068
1,383,574 1,153,095
6 7

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Chapter 2, Section B - Expenditures by Application

Application Name (include short name and/or Acronym)
Panda MAP CNP 2000 Grants Web Facelift Web Maint.

Consultant Position FY 2008

FTE's

FTE's Expenditures

0.1

2.1 $ 634,030

0

0.85 $ 250,871

0.1

0.55 $ 310,975

1.8

0.1 $ 135,118

2.5

0.1 $ 249,079

0.5

0.1 $

60,573

TOTAL Applications Expenditures TOTAL Applications Positions
TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions
TOTAL EXPENDITURES TOTAL POSITIONS

$ 1,640,646

5

3.8

$ 1,074,091

2

2.2

$ 2,714,737

7

6

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Georgia Department of Early Care & Learning
Chapter 3 Applications Profile
(Program, Function, Business Impact, etc.)
Application A:
PANDA
Program or Sub-Program: Pre-K Program Development Description of Application Function: The PANDA application is a web-based application that is used by internal staff as well as the public. This interface is used to administer Georgia's Pre-K program. This application is the main source of data for all business functions associated with the Pre-K program including Applications (Phase I), Payments (Phase II), and Performance Monitoring (Phase III). Public applications are submitted via the Internet. These applications are reviewed by field staff across the state via the Internet. Awards are processed via the PANDA application. Awards trigger the approval for payments (10 per school year). Payments to over 900 different public and private entities are calculated via the PANDA application. An AP file is uploaded into PeopleSoft and all payments are made via EFT. The PANDA application serves as an accounting subsystem for audit purposes. The PANDA application is also linked to a client application (PANDA Performance Monitoring - PM Client) that provides the repository for information on Performance Monitoring visits made by agency field staff (program consultants). Data on visit results is entered on the laptop and uploaded to the main database where it displayed via the web application. The data on PQA (Pre-K Quality Assessment) visits is used for the Office of Student Achievement's annual report card information. There are 25 field staff in home offices supporting the Pre-K program statewide. A reports module allows for the creation and review of data on a frequent basis. The information from these visits is compiled on an annual basis to be utilized by the Office of Student Achievement (OSA) for the Bright from the Start school year report cards. The PANDA application also contains modules that are used to administer and monitor several initiatives started by the agency to increase the quality of care and resources available for children served. Both the Resource Coordination Program (RC) and the Standards of Care Program (SOC) are administered by parts of this application. The Resource Coordination program is a competitive grant program which funds resource coordinators in child care programs across the state. Resource coordinators provide additional value-added services to Pre-K children and families focusing on child development, health resources, transition activities, and links to community resources. RC applications are entered via a public facing web module of the PANDA application, approval and visit reports are entered as well. The Standards of Care (SOC) program offers services to help child care learning centers improve the quality of the infant, toddler and preschool classrooms. Through training, technical assistance, and the use of nationally and internationally recognized quality measures for center-based child care, this program focuses on increases the overall quality of child care at centers who apply to participate. The program recognizes quality excellence by awarding the following designations: Center of Distinction, Center of Recognition [child care centers]. The SOC program was previously supported by an Access-based system. As of October 2005, SOC consultants utilize a module of the PANDA web application for applications and administration and the PANDA PM client for the entry of visit information. There are 4 field staff working out of home offices directly supporting the SOC program.
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Georgia Department of Early Care & Learning

o Platform/Host: o Operating System: o Database:

Windows Windows 2K Server SQL2000

Annual Volume:
Unit of Measure:
FY 2008 $634,030

1,049 applications; 9,154 payments to 916 providers; $301,131,254 paid out; 9,609 payments processed electronically; 236,904 students entered on 11548 rosters processed over 3 roster cycles; 5595 Pre-K visits; 875 of 916 providers are online (96%)

271 RC providers funded; $19 million paid out; 107 SOC visits; 583 days of technical assistance provided; 100+ Training sessions with 8,136 attendees; 61 CODs, 95 HODs, 13 CORs, and 42 HOMs awarded;
# of applications submitted; # payments processed; Total amount granted; #children submitted for roster processing; # consultant visits; # online providers

# RC applications submitted; # monitoring visits by RC group; Total RC grants; # SOC TA visits; # training sessions provided; # of quality awards; # children impacted by program (total capacity at centers involved with program)

Consultant FTEs:

Staff FTEs:

0.10

2.10

Application B:
CNP


Program or Sub-Program: Nutrition Description of Application Function:
The Child Nutrition Program (CNP) is a web-based application that is used by internal staff as well as the public. This interface is used to administer the USDA sponsored Child and Adult Care Food Program (CACFP) and the Summer Food Service Program (SFSP). Child care centers, local school systems, family day care homes, and group day care homes apply on-line to participate in this program. Approved sponsors and sites are reimbursed for meals provided to at risk children and a limited number of adults. The CNP application is the main source of data for all business functions associated with these programs including Applications, Payments, and Performance Monitoring. 100% of all applicants and participants use the CNP program for submission of applications and claims. All payments are calculated within the CNP application. An AP file is created for upload into the PeopleSoft system. The CNP program serves as an accounting subsystem for audit purposes. Staff uses the application to schedule reviews required by the USDA and monitor the results. A specific module is used to register all institution staff for annual training. This module is connected to the CACFP and SFSP applications process to ensure that staff is trained prior to approval. The Nutrition division has also begun to utilize DVD distribution for training in order to provide constituents with the necessary information on program

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Georgia Department of Early Care & Learning

changes in a way that can be referenced multiple times and more efficiently used time and resources for the agency and the participant. 8 field staff works from home offices on a daily basis for this division. The Nutrition division also launched a new website which is a source of information on nutrition and healthy lifestyles.

o Platform/Host: o Operating System: o Database:

Windows Windows 2K Server SQL 2000

Annual Volume:
Unit of Measure: FY 2008 $310,975

141 Sponsors/2016 CACFP sites/3721 DCH; 72.7 million CACFP meals in FFY2006; 4 million meals in SFSP; 10,000+claims, 11,000+ payment vouchers processed; $93 million paid out.

# of Awarded participants by type; # of meals provided; # of payment vouchers processed; Total amount of money granted.

Consultant FTEs:

Staff FTEs:

0.10

0.55

Application c:
TRAINING REGISTRATION
Program or Sub-Program: Learning Initiatives Description of Application Function:
The training and registration module is a free-standing web application where records for statewide training classes can be created and displayed. This application allows staff from Pre-K sites (through an integration with PANDA) to authenticate and register for classes on-line. There is also staff available at BFTS to register individuals who fax in their information. This application is used to create rosters for use in the class and determine noshows for training.

o Platform/Host: o Operating System: o Database:

Windows Windows 2K Server SQL 2000

Annual Volume: 10,000+ registrants; 80% online registrants

Unit of Measure:
FY 2008 Not Reported

# registrants; % online registrants

Consultant FTEs: Not Reported

Staff FTEs: Not Reported

Application D:
WEBSITE & WEBSITE ADMINISTRATION
Program or Sub-Program: Child Care Licensing; Quality
Description of Application Function:

Learning Initiatives;

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Georgia Department of Early Care & Learning

In preparation for the merger and as a necessary update, the agency's website has been completely redesigned. This included a review of all content, reorganization of the content; redesign of the pages at all levels as well as an automated tool for loading changes to documents by non-technical staff. This increases the accuracy of information displayed and allows for real-time changes to documents to be produced at the operations level. This project was completed via the use of in-house contractors for the development, design, and continued support.

o Platform/Host: o Operating System: o Database:

Windows Windows 2K Server SQL 2000

Annual Volume: Unit of Measure:
FY 2008 Not Reported

Not Reported # of weekly hits
Consultant FTEs: Not Reported

Staff FTEs: Not Reported

Application E:
GRANT MANAGEMENT
Program or Sub-Program: Child Care Licensing; Learning Initiatives; Quality; Nutrition
Description of Application Function: This application is being developed in-house via contract staff to support the grants administration function transferred in the merge from the Georgia Child Care Council. This application will provide information and tracking for the applications, payment, and performance monitoring of this program.

o Platform/Host: o Operating System: o Database:

Windows Windows 2K Server SQL 2000

Annual Volume: Unit of Measure:
FY 2008 $135,118

Not Reported # applications
Consultant FTEs: 1.80

Staff FTEs: 0.10

Application F:
WEB "FACELIFT"
Program or Sub-Program: Child Care Licensing; Learning Initiatives; Quality
Description of Application Function: This project is to fully revamp the agency's current website with additional features and functions available. The agency has a goal to have the web portal be a place for education and learning for parents, providers, and stakeholders. The need to change and update content on a quicker basis was

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a request and requirement from throughout the agency. This is a collaborative process that includes a review of all content currently on the web and a redesign of the images used on the web. The agency is also incorporating the state approved color palette and logo into the website.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2008 $249,079

Not Reported Site Implementation
Consultant FTEs: 2.50

Staff FTEs: 0.10

Application G:
SANSWRITE
Program or Sub-Program: Not Reported Description of Application Function:
The Sanswrite application is a hybrid between a COTs client-server program developed by MAP Software, Inc. and a web-based application developed by MAP specifically for Bright from the Start. These applications support the agency's child care services divisions which provides oversight and monitoring for all child care learning centers (CCLC), group day care homes(GDCH), and family day care homes(FDCH) across the State. Family day care homes are defined as 3-6 children being cared for in a private home for less than 24 hours per day. Group day care homes are operated by a private individual, society, corporation or other entity for pay and are limited to caring for 7 - 18 children under the age of 18. Child care learning centers are operated by a private individual, society, corporation or other entity for pay and care for more than 18 children under the age of 18. The Sanswrite applications is the main source of data for business functions associated with these programs including Appolications and Performance Monitoring.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume:
Unit of Measure: FY 2008 Not Reported

# CCLC & GDCH - 3307, # FDCH - 5451; # new CCLC/GDCH - 196, #CCLC & GDCH visits 9288, # FDCH visits - 4821, # Informal visits - 1098
# open CCLC, GDCH, and FDCH licensed or registered; # new centers in FY2007; # visits by type

Consultant FTEs: Not Reported

Staff FTEs: Not Reported

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Application H:
MAP


Program or Sub-Program: Not Reported Description of Application Function:
Not Reported.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2008 $250,871

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.85

Application I:
WEB MAINTENANCE
Program or Sub-Program: Not Reported Description of Application Function:
Not Reported.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2008 $60,573

Not Reported Not Reported
Consultant FTEs: 0.50

Staff FTEs: 0.10

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Chapter 4 - Inventory & Capitalized Assets

ITEM
Mainframe Desktop workstations Laptop workstations Servers Other (where applicable):
Routers Switches Firewalls Network printers Workstation printers
Other
Wireless Devices:

DESCRIPTION
Portable Printers Cameras Monitors Projectors UPS

QUANTITY
261 257 15
1 40 1 22 118 141 6 134 33 11 296 1336

Capitalized Asset Value of IT Equipment:

Not Reported

General Age and Condition of Equipment: Description of condition. Not Reported.

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State of Georgia
Information Technology Expenditures Report Fiscal Year 2008
For Period July 1, 2007 June 30, 2008
Georgia Department of Economic Development
0

Georgia Department of Economic Development
Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments
Agency Vision
Georgia Department of Economic Development will continue to promote Georgia -- its diverse resources, welcoming business climate, and rich cultural heritage, as a prime location for people to live and work, and for businesses thrive and grow.
Agency Mission
GDEcD is the "sales and marketing department" for Georgia promoting the development of tourism, business, and industry in the state. Our goal is to bring jobs and investment to Georgia.

Agency Strategic Goals
Implement corporate Instant Messaging solution GIS reports system Digital Asset Management Project management solution for marketing and IT Migrate all SQL Server 2000 databases to SQL Server 2005 Remote Helpdesk solution Integrate CRM and PTS reporting systems Implement desktop backup solution Asset tracking system Georgia Facts DB sharing

Agency IT Projects
PROJECT A: Implement corporate Instant Messaging solution
Project Description and Benefit: Facilitate communication between remote offices and staff.

Project Status Project Priority

RFP Not Needed Planning/Analysis/Design/Construction/Implementation
Low

175

Lifetime Cost of Project FY 2008 Total Funding
$3,000

Georgia Department of Economic Development

$3,000
State Funds
$3,000

Federal/Other Funds
$0

PROJECT B: GIS Reports System
Project Description and Benefit: Provide visual reports to management in relation to sites and buildings.

Project Status
Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

RFP Not Needed Planning/Analysis/Design

Not Reported Not Reported
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT C: Digital Asset Management
Project Description and Benefit: Provide users with a catalog of digital images and other files to facilitate the creation of marketing materials.

Project Status
Project Priority Lifetime Cost of Project FY 2008 Total Funding
$5,000

RFP Not Needed Construction/Implementation

Medium $5,000
State Funds
$5,000

Federal/Other Funds
$0

PROJECT D: Project management solution for marketing and IT
Project Description and Benefit: Online project management solution to aid in the reporting of the status of projects.

Project Status
Project Priority Lifetime Cost of Project FY 2008 Total Funding
$2,000

RFP Not Needed Planning/Analysis/Design

Medium $12,000
State Funds
$2,000

Federal/Other Funds
$0

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Georgia Department of Economic Development

PROJECT E: Migrate all SQL Server 2000 databases to SQL Server 2005
Project Description and Benefit: Take advantage of new reporting feature supported by SQL Sever 2005 and require by applications that depend on it.

Project Status
Project Priority Lifetime Cost of Project FY 2008 Total Funding
$1,000

RFP Not Needed Construction/Implementation

Low $3,500
State Funds
$1,000

Federal/Other Funds
$0

PROJECT F: Remote Helpdesk solution
Project Description and Benefit: Gives helpdesk staff the ability to troubleshoot problem remotely.

Project Status
Project Priority Lifetime Cost of Project FY 2008 Total Funding
$1,500

RFP Not Needed Complete/Maintenance

Medium $1,500
State Funds
$1,500

Federal/Other Funds
$0

PROJECT G: Integrate CRM and PTS reporting systems
Project Description and Benefit: Keep better track of prospects and develop automated reporting of our contact with them.

Project Status
Project Priority Lifetime Cost of Project FY 2008 Total Funding
$25,000

RFP Needed Decided Not to Pursue-Other

Medium $25,000
State Funds
$25,000

Federal/Other Funds
$0

PROJECT H: Implement desktop backup solution
Project Description and Benefit: Backup important data that may be lost due to hardware failure.

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Georgia Department of Economic Development

Project Status
Project Priority Lifetime Cost of Project FY 2008 Total Funding
$30,000

RFP Not Needed Decided not to Pursue-Budget Constraints

Low $30,000
State Funds
$30,000

Federal/Other Funds
$0

PROJECT I: Asset Tracking System Project Description and Benefit: DB to improve the tracking the agency's assets.

Project Status
Project Priority Lifetime Cost of Project FY 2008 Total Funding
$1,500

Not Reported
Low $1,500
State Funds
$1,500

Federal/Other Funds
$0

PROJECT J: Georgia Facts DB sharing
Project Description and Benefit: Share data with partner and allow them to include their data.

Project Status
Project Priority Lifetime Cost of Project FY 2008 Total Funding
$20,000

RFP Not Needed

Medium $20,000
State Funds
$20,000

Federal/Other Funds
$0

Agency Major IT Accomplishments
Not Reported

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Georgia Department of Economic Development

Chapter 2, Section A - Expenditures by Sub Class

Account/

Subclass

Description

APPROPRIATED COMMON LINE ITEM EXPENDITURES:

Salaries and Hourly Subtotal

501000 Regular Salaries

502001 Annual Leave Pay

503001 Supplemental Pay

511000 Overtime

512000 Permanent Hourly

513000 Temporary Labor

Fringe Benefits Allocation

514000 F.I.C.A.

515000 Retirement

516000 Health Insurance

518000 Unemployment Insurance

519000 Workers' Compensation

520000 Merit System Assessments

598000 Pay for Performance

599000 Lapse

300 Personal Services

610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation

301 Regular Operating Expense

722000 Motor Vehicle

303 Motor Vehicle Purchases

Total Expenditures
223,843 14,850 3,753
17,880 23,560 55,154
882
339,922
31 (29) 210
455
814
1,913 1,035
4,429
-

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Georgia Department of Economic Development

Expenditures by Sub Class (continued)
713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment
304 Equipment
814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Capitalization Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 851000 (IT Expenditure) Professional/Technical Services - Computer/I 852000 (IT Expenditure) P/T Services - Reimbursement Expense 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support
305 Computer Charges
648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals
306 Real Estate Rentals 653600 Contracts - Telecommunications 871001 Voice/Data Communication Services - GTA Computer Bill 871002 Voice/Data Communication Services - GTA Data Network Bil 871003 Voice/Data Communication Services - GTA Telecommunicatio 871000 Voice / Data Communication Services (To pay GTA Invoices) Sub 872001 Voice/Data Communication Services - Wire/Cable 872002 Voice/Data Communication Services - MPLS 872003 Voice/Data Communication Services - Video 872004 Voice/Data Communication Services - Local Service 872005 Voice/Data Communication Services - Long Distance 872006 Voice/Data Communication Services - Voice Mail and Other V 872008 Voice/Data Communication Services - PBX 872008 Voice/Data Communication Services - VOIP 872009 Voice/Data Communication Services - Key System 872010 Voice/Data Communication Services - Mobile/Wireless 872011 Voice/Data Communication Services - Other 872012 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Vendors OTHER THAN G
307 Telecommunications Total

-
13,130 18,238 146,296 19,022
137,849 130
29,241 69,549
433,455
40,000 58,796
760 91,249 150,805
350
3 22,846
3,880
121,119 69,393
217,591
408,396

180

Georgia Department of Economic Development

Expenditures by Sub Class (continued)

723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings

309 Capital Outlay

-

651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 [IT Expenditure] Professional/Technical Services - Computer/IT 852000 [IT Expenditure] Professional/Technical Services - Computer/IT Expenses

312 Contracts

-

750000 Transfers Out

314 Transfers

-

690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants

315 Grants

-

SPECIAL LINE ITEM EXPENDITURES

200 Bonds

-

847 Investment for Modernization

-

181

Georgia Department of Economic Development

Expenditures by Sub Class (continued)

614000 Supplies & Materials

615000 Repairs & Maintenance

616000 Equipment on Inventory but not Capitalized

617000 Water & Sewer

618000 Energy

619000 Rents Other than Real Estate

620000 Insurance & Bonding

621000 Bad Debt Expense

622000 Freight

625000 Discounts Losts

626000 Procurement Card Purchases

627000 Other Operating Expense

640000 Travel

651000 Professional Services

652000 Professional Services - Expenses

653000 Contracts - Private Organizations

862000 [IT Expenditure] Computer Billings (Other Than GTA)

863000 [IT Expenditure] Software (Not Capitalized)

871001 Voice/Data Communication Services - GTA Computer Bill

871002 Voice/Data Communication Services - GTA Data Network Bill

871003 Voice/Data Communication Services - GTA Telecommunications Bill

871000 Voice / Data Communication Services (To pay GTA Invoices) Sub

-

872001 Voice/Data Communication Services - Wire/Cable

872002 Voice/Data Communication Services - MPLS

872003 Voice/Data Communication Services - Video

872004 Voice/Data Communication Services - Local Service

872005 Voice/Data Communication Services - Long Distance

872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing

872008 Voice/Data Communication Services - PBX

872008 Voice/Data Communication Services - VOIP

872009 Voice/Data Communication Services - Key System

872010 Voice/Data Communication Services - Mobile/Wireless

872011 Voice/Data Communication Services - Other

872000 Voice / Data Communication Services (Vendors OTHER THAN G

-

720000 Equipment (over $5,000)

821000 Computer/Telecommunications Equipment

885 Operating Expenses Colleges

-

182

Georgia Department of Economic Development
Expenditures by Sub Class (continued)

501000 Regular Salaries

514000 F.I.C.A.

515000 Retirement

516000 Health Insurance

614000 Supplies & Materials

615000 Repairs & Maintenance

616000 Equipment on Inventory but not Capitalized

618000 Energy

627000 Other Operating Expense

640000 Travel

651000 Per Diem & Fees

653000 Contracts

863000 [IT Expenditure] Software (Not Capitalized)

871001 Voice/Data Communication Services - GTA Computer Bill

872000 Voice / Data Communication Services (Vendors OTHER THAN GTA )

889 Quickstart

-

000 Other

-

000 Other

-

000 Other
TOTAL EXPENDITURES State Funds Federal Funds Other Funds
Full Time Equivalent Positions Full Time Equivalent Consultants

1,192,203 1,186,202
6,001
2

183

Georgia Department of Economic Development

Chapter 2, Section B - Expenditures by Application

Application Name (include short name and/or Acronym) Implement corporate Instant Messaging solution GIS reports system Digital Asset Management Project management solution for marketing and IT Migrate all SQL Server 2000 databases to SQL Server 2005 Remote Helpdesk solution Integrate CRM and PTS reporting systems Implement desktop backup solution Asset tracking system Georgia Facts DB sharing

Consultant Position FY 2008

FTE's

FTE's Expenditures

0.5

TOTAL Applications Expenditures TOTAL Applications Positions
TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions
TOTAL EXPENDITURES TOTAL POSITIONS

0

0.5

0

1192203

-0.5

2

1192203

0

2

184

Georgia Department of Economic Development

Chapter 3 Applications Profile
(Program, Function, Business Impact, etc.)

Application A:
IMPLEMENT CORPORATE INSTANT MESSAGE SYSTEM
Program or Sub-Program: Not Reported Description of Application Function: Facilitate communications with staff

o Platform/Host: o Operating System: o Database:

Not Reported Win 2003 MS SQL Server 2005

Annual Volume: Unit of Measure:

Not Reported Not Reported

FY 2008 Not Reported

Consultant FTEs: Not Reported

Staff FTEs: Not Reported

Application B:
GIS REPORTS SYSTEM
Program or Sub-Program: Not Reported Description of Application Function: Plot data on maps for reporting.

o Platform/Host: o Operating System: o Database:

Not Reported Win 2003 Not Reported

Annual Volume: Unit of Measure:

Not Reported Not Reported

FY 2008 Not Reported

Consultant FTEs: Not Reported

Staff FTEs: Not Reported

Application C:
DIGITAL ASSET MANAGEMENT
Program or Sub-Program: Not Reported Description of Application Function: Create a central library for plugging
together digital assets created by marketing.

o Platform/Host: o Operating System: o Database:

Not Reported Win 2003 MS SQL Server 2005

185

Georgia Department of Economic Development

Annual Volume: Unit of Measure:

Not Reported Not Reported

FY 2008 Not Reported

Consultant FTEs: Not Reported

Staff FTEs: Not Reported

Application D:
PROJECT MANAGEMENT SOLUTION FOR MARKETING & IT
Program or Sub-Program: Not Reported Description of Application Function: Create reporting system to track projects
for internal customers.

o Platform/Host: o Operating System: o Database:

.Net and SQL Win 2003 MS SQL Server 2005

Annual Volume: Unit of Measure:

Not Reported Not Reported

FY 2008 Not Reported

Consultant FTEs: Not Reported

Staff FTEs: Not Reported

Application E:
MIGRATE ALL SQL SERVER 2000 DATABASES TO SQL SERVER 2005
Program or Sub-Program: Not Reported Description of Application Function: Use latest technology and is required for
many application that depend on SQL Server.

o Platform/Host: o Operating System: o Database:

Not Reported Win 2003 MS SQL Server 2005

Annual Volume: Unit of Measure:

Not Reported Not Reported

FY 2008 Not Reported

Consultant FTEs: Not Reported

Staff FTEs: Not Reported

186

Georgia Department of Economic Development

Application F:
REMOTE HELPDESKSOLUTION
Program or Sub-Program: Not Reported Description of Application Function: Provide fast desktop support to remote
users.

o Platform/Host: o Operating System: o Database:

Teamviewer Win 2003 Not Reported

Annual Volume: Unit of Measure:

Not Reported Not Reported

FY 2008 Not Reported

Consultant FTEs: Not Reported

Staff FTEs: Not Reported

Application G:
INTEGRATE CRM AND PTS REPORTING SYSTEMS
Program or Sub-Program: Not Reported Description of Application Function: Keep better track of prospects and
develop automated reporting of our contact with them.

o Platform/Host: o Operating System: o Database:

MS CRM/ACT! Win 2003 MS SQL Server 2005

Annual Volume: Unit of Measure:

Not Reported Not Reported

FY 2008 Not Reported

Consultant FTEs: Not Reported

Staff FTEs: Not Reported

Application H:
IMPLEMENT DESKTOP BACKUP SOLUTION
Program or Sub-Program: Not Reported Description of Application Function: Backup important data that may be lost
due to hardware failure.

o Platform/Host: o Operating System: o Database:

Symantec Win 2003 MS SQL Server 2005

187

Georgia Department of Economic Development

Annual Volume: Unit of Measure:

Not Reported Not Reported

FY 2008 Not Reported

Consultant FTEs: Not Reported

Staff FTEs: Not Reported

Application I:
ASSET TRACKING SYSTEM
Program or Sub-Program: Not Reported Description of Application Function: Improve the documentation and tracking
of the agency's assets.

o Platform/Host: o Operating System: o Database:

.NET and SQL Win 2003 MS SQL Server 2005

Annual Volume: Unit of Measure:

Not Reported Not Reported

FY 2008 Not Reported

Consultant FTEs: Not Reported

Staff FTEs: Not Reported

Application J:
GEOGIA FACTS DB SHARING
Program or Sub-Program: Not Reported Description of Application Function: Increase the sharing of data with other
external systems.

o Platform/Host: o Operating System: o Database:

.NET, XML Win 2003 MS SQL Server 2005

Annual Volume: Unit of Measure:

Not Reported Not Reported

FY 2008 Not Reported

Consultant FTEs: Not Reported

Staff FTEs: Not Reported

188

Georgia Department of Economic Development
Chapter 4 - Inventory & Capitalized Assets

ITEM
Mainframe Desktop workstations Laptop workstations Servers Other (where applicable):
Routers Switches Firewalls Network printers Workstation printers
Other

DESCRIPTION
Scanners

Wireless Devices

QUANTITY
200 132 28
3 5 2 17
5
114

506

Capitalized Asset Value of IT Equipment:

$714,600

General Age and Condition of Equipment: Description of condition. Not Reported

189

State of Georgia
Information Technology Expenditures Report Fiscal Year 2008
For Period July 1, 2007 June 30, 2008
Georgia World Congress Center Authority
0

Georgia World Congress Center Authority
Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments
Agency Vision
Our vision is to constantly earn our reputation as one of the world's finest convention, sports and entertainment venues.
Agency Mission
The State of Georgia established the Georgia World Congress Center Authority to develop and operate the Georgia World Congress Center, the Georgia Dome, Centennial Olympic Park, and related facilities. These facilities exist for the primary purpose of promoting and facilitating events and activities that generate economic benefits to the citizens of the State of Georgia and the City of Atlanta as well as enhance the quality of life for every Georgian.
Agency Strategic Goals
To increase GWCC revenues by $1,556,000.
To decrease GWCC expenditures by $263,160.
To improve the customer experience by requesting more feedback on services.
To participate and support the State Customer Service Reward and Recognition Program.
To promote employee development in order to improve individual and team effectiveness.
Expand the Friends of Centennial Olympic Park program by strengthening the volunteer base and increasing fundraising potential.
To decrease GA Dome expenses by $183,000.
185

Georgia World Congress Center Authority
To increase GA Dome revenues by $200,000. To complete $20 million in GA Dome maintenance projects.

Agency IT Projects

PROJECT A: Replacement of 100 Personal Computers Project Description and Benefit: Periodic replacement of 25% of our inventory.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
$120,000

Construction/Implementation

High

$120,000

State Funds
$0

Federal/Other Funds
$120,000

PROJECT B: SAN Expansion
Project Description and Benefit: Enhances the authority's overall general growth of electronic data. The system will also be leveraged to assist with our data backup.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
$30,000

Construction/Implementation

Medium

$30,000

State Funds
$0

Federal/Other Funds
$30,000

PROJECT C: Network Switches Server Room
Project Description and Benefit: Replacement of network switches to maintain systems operations.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
$21,000

Planning/Analysis/Design

Medium

$21,000

State Funds

Federal/Other Funds

$0

$21,000

186

Georgia World Congress Center Authority
Agency Major IT Accomplishments
Wireless Gateway Upgrade In February 2008, CCLD (the GWCCA IT contractor) installed two new wireless gateways to accommodate visitors who make use of CCLD's wireless network. Each gateway allows 4000 simultaneous wireless Internet connections.
Part-time Website A new website has been created to provide the Authority's Human Resources staff with a new communication medium for part-time employees. These employees are able to access HR information from anywhere on the Internet.
Websense Server Installation The method used for all GWCCA computers to access the Internet was upgraded to a new software application. This level of control improves overall network security by not allowing access to web sites that are associated with virus and other malware programs.
187

Georgia World Congress Center Authority

Chapter 2, Section A - Expenditures by Sub Class

Account/

Subclass

Description

APPROPRIATED COMMON LINE ITEM EXPENDITURES:

Salaries and Hourly Subtotal

501000 Regular Salaries

511000 Overtime

512000 Permanent Hourly

513000 Temporary Labor

Fringe Benefits Allocation

514000 F.I.C.A.

515000 Retirement

516000 Health Insurance

518000 Unemployment Insurance

519000 Workers' Compensation

520000 Merit System Assessments

598000 Pay for Performance

599000 Lapse 300 Personal Services

610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation

301 Regular Operating Expense

722000 Motor Vehicle

303 Motor Vehicle Purchases

Total Expenditures
-
-

188

Georgia World Congress Center Authority

Expenditures by Sub Class (continued)

713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment

135,536 146,410

304 Equipment

281,946

814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Capitalization Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support

24,515 41,873
230,693

305 Computer Charges

297,081

648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals

306 Real Estate Rentals

-

871001 Voice/Data Communication Services - GTA Computer Bill

871002 Voice/Data Communication Services - GTA Data Network Bil

78,022

871003 Voice/Data Communication Services - GTA Telecommunications Bill

871000 Voice / Data Communication Services (To pay GTA Invoices) Sub

78,022

872001 Voice/Data Communication Services - Wire/Cable

872002 Voice/Data Communication Services - MPLS

872003 Voice/Data Communication Services - Video

872004 Voice/Data Communication Services - Local Service

323,831

872005 Voice/Data Communication Services - Long Distance

872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing

872008 Voice/Data Communication Services - PBX

872008 Voice/Data Communication Services - VOIP

872009 Voice/Data Communication Services - Key System

872010 Voice/Data Communication Services - Mobile/Wireless

61,588

872011 Voice/Data Communication Services - Other

872000 Voice / Data Communication Services (Vendors OTHER THAN G

385,419

307 Telecommunications Total

463,441

189

Georgia World Congress Center Authority

Expenditures by Sub Class (continued)

723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings
309 Capital Outlay
651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 [IT Expenditure] Professional/Technical Services - Computer/IT 852000 [IT Expenditure] Professional/Technical Services - Computer/IT Expenses
312 Contracts
750000 Transfers Out
314 Transfers
690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants
315 Grants SPECIAL LINE ITEM EXPENDITURES

614,790 614,790
-
-

200 Bonds

-

847 Investment for Modernization

-

190

Georgia World Congress Center Authority

Expenditures by Sub Class (continued)

614000 Supplies & Materials

615000 Repairs & Maintenance

616000 Equipment on Inventory but not Capitalized

617000 Water & Sewer

618000 Energy

619000 Rents Other than Real Estate

620000 Insurance & Bonding

621000 Bad Debt Expense

622000 Freight

625000 Discounts Losts

626000 Procurement Card Purchases

627000 Other Operating Expense

640000 Travel

651000 Professional Services

652000 Professional Services - Expenses

653000 Contracts - Private Organizations

862000 [IT Expenditure] Computer Billings (Other Than GTA)

863000 [IT Expenditure] Software (Not Capitalized)

871001 Voice/Data Communication Services - GTA Computer Bill

871002 Voice/Data Communication Services - GTA Data Network Bill

871003 Voice/Data Communication Services - GTA Telecommunications Bill

871000 Voice / Data Communication Services (To pay GTA Invoices) Sub

-

872001 Voice/Data Communication Services - Wire/Cable

872002 Voice/Data Communication Services - MPLS

872003 Voice/Data Communication Services - Video

872004 Voice/Data Communication Services - Local Service

872005 Voice/Data Communication Services - Long Distance

872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing

872008 Voice/Data Communication Services - PBX

872008 Voice/Data Communication Services - VOIP

872009 Voice/Data Communication Services - Key System

872010 Voice/Data Communication Services - Mobile/Wireless

872011 Voice/Data Communication Services - Other

872000 Voice / Data Communication Services (Vendors OTHER THAN G

-

720000 Equipment (over $5,000)

821000 Computer/Telecommunications Equipment

885 Operating Expenses Colleges

-

191

Georgia World Congress Center Authority

Expenditures by Sub Class (continued)

501000 Regular Salaries

514000 F.I.C.A.

515000 Retirement

516000 Health Insurance

614000 Supplies & Materials

615000 Repairs & Maintenance

616000 Equipment on Inventory but not Capitalized

618000 Energy

627000 Other Operating Expense

640000 Travel

651000 Per Diem & Fees

653000 Contracts

863000 [IT Expenditure] Software (Not Capitalized)

871001 Voice/Data Communication Services - GTA Computer Bill

872000 Voice / Data Communication Services (Vendors OTHER THAN GTA )

889 Quickstart

-

000 Other

-

000 Other

-

000 Other
TOTAL EXPENDITURES State Funds Federal Funds Other Funds
Full Time Equivalent Positions Full Time Equivalent Consultants

1,657,258 1,657,258
6

192

Georgia World Congress Center Authority

Chapter 2, Section B - Expenditures by Application

Acquisition (COTS, In-house, etc.)
Not Reported

Consultant Position FY 2008

FTE's

FTE's Expenditures

0

0

0

1657258

6

0

1657258

6

0

193

Georgia World Congress Center Authority
Chapter 3 Applications Profile
(Program, Function, Business Impact, etc.)
Not Reported
194

Georgia World Congress Center Authority

Chapter 4 - Inventory & Capitalized Assets

ITEM
Mainframe Desktop workstations Laptop workstations Servers Other (where applicable):
Routers Switches Firewalls Network printers Workstation printers Plotters Scanners
Other

DESCRIPTION
Dell OptiPlex Dell Latitude
Foundry, Cisco Foundry Cisco Pix Hewlett Packard Hewlett Packard Hewlett Packard Cannon, Xerox EMC Celerra

Wireless Devices

Nextel Cell Phones

QUANTITY
420 23 34
4 36 4 79 24 3 10 1
110

748

Capitalized Asset Value of IT Equipment:

Not Reported

General Age and Condition of Equipment: Description of condition. Average age 3 4 years. Good condition.

195

State of Georgia
Information Technology Expenditures Report Fiscal Year 2007
For Period July 1, 2006 June 30, 2007
Georgia Department of Education
0

Georgia Department of Education
Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments
Agency Vision
We will lead the nation in improving student achievement.
Agency Mission
It is the mission of the Department of Education to function as a policy-driven and service-oriented agency that meets the needs of local school systems as they go about the business of preparing all students for college or a career in a safe and drug-free environment where we ensure that no child is left behind.
Agency Strategic Goals
Recruit, Train and Retain o Reduce the number of teachers who leave the profession for reasons of job dissatisfaction o Ensure a highly qualified teacher for every classroom
Georgia Performance Standards o New Georgia Performance Standards (GPS) and Testing Published and Used
Testing o Well-designed testing program aligned with Georgia GPS.
School Improvement o Decrease the number of schools on NCLB needs improvement list o Ensure that the overwhelming majority of 3rd graders are proficient at reading and math o Eliminate persistent danger in all schools
High School Improvement o Significantly improve Georgia's SAT scores
195

Georgia Department of Education
o Ensure that AP courses are taught well in every high school o Cut drop out rates substantially o Increase the number of students graduating with technical or two-year
college certification Data Development
o Best in class, actionable report card o Develop and implement best in class student information system Financial Management o Clean Audit Report Policy o Reputation for expertise, transparency and strong policy
Agency IT Projects
Not Reported
Agency Major IT Accomplishments
Not Reported
196

Georgia Department of Education
Chapter 2, Section A - Expenditures by Sub Class
Expenditures by Sub Class (continued) Expenditures by Sub Class (continued) Expenditures by Sub Class (continued) Expenditures by Sub Class (continued)
197

Georgia Department of Education
Chapter 2, Section B - Expenditures by Application
198

Georgia Department of Education
Chapter 3 Applications Profile
(Program, Function, Business Impact, etc.)
Not Reported
199

Georgia Department of Education

Chapter 4 - Inventory & Capitalized Assets

ITEM
Mainframe Desktop workstations Laptop workstations Servers Other (where applicable):
Routers Switches Firewalls Network printers Workstation printers
Other
Wireless Devices

DESCRIPTION

QUANTITY

Capitalized Asset Value of IT Equipment:
General Age and Condition of Equipment: Description of condition. Not Reported.

200

State of Georgia
Information Technology Expenditures Report Fiscal Year 2008
For Period July 1, 2007 June 30, 2008
Employees Retirement System of Georgia
0

Employees Retirement System of Georgia
Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments
Agency Vision
Our vision is to become the country's premier retirement system utilizing state-of-the-art technology to best serve our customers and provide timely and accurate information and services.
Agency Mission
The mission of the Employees' Retirement System of Georgia (ERSGA) is to be the guardian of pension plans on behalf of the State of Georgia for the ultimate benefit of our members, retirees, and beneficiaries.
Agency Strategic Goals
Enhance and implement customer service plan. Embrace industry leading technology and business processes. Increase Educational opportunities for our customers. Develop an educated workforce that embodies professionalism and integrity. Redefine our organizational processes on a continual basis.
204

Employees Retirement System of Georgia

Agency IT Projects

PROJECT A: Pension System Implementation
Project Description and Benefit: Goal - Implement a system that gives ERSGA personnel the ability to adequately support and administer the pension plans and benefits of State of Georgia employees.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
$18,000,000

Construction/Implementation

High $18,0000,000
State Funds
$0

Federal/Other Funds
$18,000,000

PROJECT B: Kronos Time Keeping System
Project Description and Benefit: Goal - Implement a system that ERSGA employees enter work and leave time and feeds accruals to the state PeopleSoft Payroll system.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
$50,000

Construction/Implementation

Low $50,000
State Funds
$0

Federal/Other Funds
$50,000

Agency Major IT Accomplishments
Not Reported

205

Employees Retirement System of Georgia

Chapter 2, Section A - Expenditures by Sub Class

Account/

Subclass

Description

APPROPRIATED COMMON LINE ITEM EXPENDITURES:

Salaries and Hourly Subtotal

501000 Regular Salaries

511000 Overtime

512000 Permanent Hourly

513000 Temporary Labor

Fringe Benefits Allocation

514000 F.I.C.A.

515000 Retirement

516000 Health Insurance

518000 Unemployment Insurance

519000 Workers' Compensation

520000 Merit System Assessments

598000 Pay for Performance

599000 Lapse 300 Personal Services

610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation

301 Regular Operating Expense

722000 Motor Vehicle

303 Motor Vehicle Purchases

Total Expenditures
962,060
59,648 100,150 219,763
1,341,621
20,399
27,923 48,322
-

206

Employees Retirement System of Georgia

Expenditures by Sub Class (continued)

713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment

250,057

304 Equipment

250,057

814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Capitalization Thresho 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support

93,426 141,644 276,678
-
142,924 196,575

305 Computer Charges

851,247

648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals

306 Real Estate Rentals

-

871001 Voice/Data Communication Services - GTA Computer Bi

203,398

871002 Voice/Data Communication Services - GTA Data Network

3,237

871003 Voice/Data Communication Services - GTA Telecommun

36,435

871000 Voice / Data Communication Services (To pay GTA Invoice

243,070

872001 Voice/Data Communication Services - Wire/Cable

872002 Voice/Data Communication Services - MPLS

872003 Voice/Data Communication Services - Video

872004 Voice/Data Communication Services - Local Service

872005 Voice/Data Communication Services - Long Distance

872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing

872007 Voice/Data Communication Services - PBX

872008 Voice/Data Communication Services - VOIP

872009 Voice/Data Communication Services - Key System

872010 Voice/Data Communication Services - Mobile/Wireless

-

872011 Voice/Data Communication Services - Other

22,533

872000 Voice / Data Communication Services (Vendors OTHER TH

22,533

307 Telecommunications Total

265,603

207

Employees Retirement System of Georgia

Expenditures by Sub Class (continued)

723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings

309 Capital Outlay

-

651000 Professional Services

3,056,610

652000 Professional Services - Expenses

653000 Contracts

654000 Contracts - State Organizations

851000 [IT Expenditure] Professional/Technical Services - Computer/IT

852000 [IT Expenditure] Professional/Technical Services - Computer/IT Expenses

312 Contracts

3,056,610

750000 Transfers Out

314 Transfers

-

690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants

315 Grants

-

200 Bonds

-

847 Investment for Modernization

-

208

Employees Retirement System of Georgia

Expenditures by Sub Class (continued)

614000 Supplies & Materials

615000 Repairs & Maintenance

616000 Equipment on Inventory but not Capitalized

617000 Water & Sewer

618000 Energy

619000 Rents Other than Real Estate

620000 Insurance & Bonding

621000 Bad Debt Expense

622000 Freight

625000 Discounts Losts

626000 Procurement Card Purchases

627000 Other Operating Expense

640000 Travel

651000 Professional Services

652000 Professional Services - Expenses

653000 Contracts - Private Organizations

862000 [IT Expenditure] Computer Billings (Other Than GTA)

863000 [IT Expenditure] Software (Not Capitalized)

871001 Voice/Data Communication Services - GTA Computer Bill

871002 Voice/Data Communication Services - GTA Data Network Bill

871003 Voice/Data Communication Services - GTA Telecommunications Bill

871000 Voice / Data Communication Services (To pay GTA Invoice

-

872001 Voice/Data Communication Services - Wire/Cable

872002 Voice/Data Communication Services - MPLS

872003 Voice/Data Communication Services - Video

872004 Voice/Data Communication Services - Local Service

872005 Voice/Data Communication Services - Long Distance

872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing

872007 Voice/Data Communication Services - PBX

872008 Voice/Data Communication Services - VOIP

872009 Voice/Data Communication Services - Key System

872010 Voice/Data Communication Services - Mobile/Wireless

872011 Voice/Data Communication Services - Other

872000 Voice / Data Communication Services (Vendors OTHER TH

-

720000 Equipment (over $5,000)

821000 Computer/Telecommunications Equipment

885 Operating Expenses Colleges

-

209

Employees Retirement System of Georgia

Expenditures by Sub Class (continued)

501000 Regular Salaries

514000 F.I.C.A.

515000 Retirement

516000 Health Insurance

614000 Supplies & Materials

615000 Repairs & Maintenance

616000 Equipment on Inventory but not Capitalized

618000 Energy

627000 Other Operating Expense

640000 Travel

651000 Per Diem & Fees

653000 Contracts

863000 [IT Expenditure] Software (Not Capitalized)

871001 Voice/Data Communication Services - GTA Computer Bill

872000 Voice / Data Communication Services (Vendors OTHER THAN GTA )

889 Quickstart

-

000 Other

-

000 Other

-

000 Other
TOTAL EXPENDITURES State Funds Federal Funds Other Funds
Full Time Equivalent Positions Full Time Equivalent Consultants

-
5,813,460 -
5,680,172
15 9

210

Employees Retirement System of Georgia

Chapter 2, Section B - Expenditures by Application

Application Name
PARIS Deferred Comp PeopleSoft Kronos

Consultant FTE's 8 0.10 0.1

Position

FY 2008

FTE's

Expenditures

12.7 $ 4,059,069.22

$ 12,860.00

$ 81,143.96

0.2 $ 24,564.53

TOTAL Applications Expenditures TOTAL Applications Positions
TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions
TOTAL EXPENDITURES TOTAL POSITIONS

$ 4,177,637.71

8.2

12.9

$ 1,635,822.04

0.8

2.1

$ 5,813,459.75

9

15

211

Employees Retirement System of Georgia

Chapter 3 Applications Profile
(Program, Function, Business Impact, etc.)

Application A:
PARIS


Program or Sub-Program: Retirement System Description of Application Function:
To process pension system needs.

o Platform/Host: o Operating System: o Database:

HP Windows 2003 SQL Server

Annual Volume: Unit of Measure:
FY 2008 $4,059,069

616,908 Pay History Transactions
Consultant FTEs: 8.00

Staff FTEs: 12.7

Application B:
PEOPLESOFT
Program or Sub-Program: Retirement System Description of Application Function:
To process pension system needs.

o Platform/Host: o Operating System: o Database:

SUN UNIX Oracle

Annual Volume: Unit of Measure:
FY 2008 $81,144

Not Reported Read Only System
Consultant FTEs: 0.10

Staff FTEs: 0.00

Application C:
DEFERRED COMPENSATION
Program or Sub-Program: Retirement System Description of Application Function:
To process pension system needs.

o Platform/Host: o Operating System: o Database:

HP UNIX Oracle

212

Employees Retirement System of Georgia

Annual Volume: Unit of Measure:
FY 2008 $12,860

500,000 Transactions
Consultant FTEs: 0.10

Staff FTEs: 0.00

Application D:
KRONOS
Program or Sub-Program: Retirement System Description of Application Function:
Pension system operational support.

o Platform/Host: o Operating System: o Database:

HP Windows 2003 SQL

Annual Volume: Unit of Measure:
FY 2008 $24,565

89,000

Average Yearly Time Card Punches

Consultant FTEs:

Staff FTEs:

0.00

0.20

213

Employees Retirement System of Georgia

Chapter 4 - Inventory & Capitalized Assets

ITEM
Mainframe Desktop workstations Laptop workstations Servers Other (where applicable):
Routers Switches Firewalls Network printers Workstation printers Plotters Scanners
Other
Wireless Devices

DESCRIPTION

QUANTITY
145 16 63
2 28 2 14 60

330

Capitalized Asset Value of IT Equipment:

$1,039,850

General Age and Condition of Equipment: Description of condition. Not Reported

214

State of Georgia
Information Technology Expenditures Report Fiscal Year 2008
For Period July 1, 2007 June 30, 2008
Georgia State Road and Tollway Authority
0

Georgia State Road & Tollway Authority
Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments
Agency Vision
SRTA is an essential partner in the transportation industry providing cutting edge solutions through financial, technological and service innovations.
Agency Mission
SRTA maintains and operates safe and efficient toll facilities, provides innovative transportation finance opportunities, and identifies user financed facilities to enhance the mobility of Georgians.
Agency Strategic Goals
Update Disaster Recovery/Business Continuity Plan
Agency IT Projects
Agency Major IT Accomplishments
Upgrade of server infrastructure
Migrated legacy/proprietary systems to new servers and virtual environment.
Implementation of disaster recovery site
Installed alternate computing facility utilizing Double Take for replication.
620

Georgia State Road & Tollway Authority

Chapter 2, Section A - Expenditures by Sub Class

Account/

Subclass

Description

APPROPRIATED COMMON LINE ITEM EXPENDITURES:

Salaries and Hourly Subtotal

501000 Regular Salaries

511000 Overtime

512000 Permanent Hourly

513000 Temporary Labor

Fringe Benefits Allocation

514000 F.I.C.A.

515000 Retirement

516000 Health Insurance

518000 Unemployment Insurance

519000 Workers' Compensation

520000 Merit System Assessments

598000 Pay for Performance

599000 Lapse 300 Personal Services

610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation

301 Regular Operating Expense

722000 Motor Vehicle

303 Motor Vehicle Purchases

Total Expenditures
-
-

621

Georgia State Road & Tollway Authority

Expenditures by Sub Class (continued)

713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment

304 Equipment

-

814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Capitalization Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support

305 Computer Charges

-

648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals

306 Real Estate Rentals

-

871001 Voice/Data Communication Services - GTA Computer Bill

871002 Voice/Data Communication Services - GTA Data Network Bill

871003 Voice/Data Communication Services - GTA Telecommunications Bill

871000 Voice / Data Communication Services (To pay GTA Invoices) Sub

-

872001 Voice/Data Communication Services - Wire/Cable

872002 Voice/Data Communication Services - MPLS

872003 Voice/Data Communication Services - Video

872004 Voice/Data Communication Services - Local Service

872005 Voice/Data Communication Services - Long Distance

872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing

872008 Voice/Data Communication Services - PBX

872008 Voice/Data Communication Services - VOIP

872009 Voice/Data Communication Services - Key System

872010 Voice/Data Communication Services - Mobile/Wireless

872011 Voice/Data Communication Services - Other

872000 Voice / Data Communication Services (Vendors OTHER THAN G

-

307 Telecommunications Total

-

622

Georgia State Road & Tollway Authority

Expenditures by Sub Class (continued)

723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings

309 Capital Outlay

-

651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 [IT Expenditure] Professional/Technical Services - Computer/IT 852000 [IT Expenditure] Professional/Technical Services - Computer/IT Expenses

312 Contracts

-

750000 Transfers Out

314 Transfers

-

690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants

315 Grants

-

SPECIAL LINE ITEM EXPENDITURES

200 Bonds

-

847 Investment for Modernization

-

623

Georgia State Road & Tollway Authority

Expenditures by Sub Class (continued)

614000 Supplies & Materials

615000 Repairs & Maintenance

616000 Equipment on Inventory but not Capitalized

617000 Water & Sewer

618000 Energy

619000 Rents Other than Real Estate

620000 Insurance & Bonding

621000 Bad Debt Expense

622000 Freight

625000 Discounts Losts

626000 Procurement Card Purchases

627000 Other Operating Expense

640000 Travel

651000 Professional Services

652000 Professional Services - Expenses

653000 Contracts - Private Organizations

862000 [IT Expenditure] Computer Billings (Other Than GTA)

863000 [IT Expenditure] Software (Not Capitalized)

871001 Voice/Data Communication Services - GTA Computer Bill

871002 Voice/Data Communication Services - GTA Data Network Bill

871003 Voice/Data Communication Services - GTA Telecommunications Bill

871000 Voice / Data Communication Services (To pay GTA Invoices) Sub

-

872001 Voice/Data Communication Services - Wire/Cable

872002 Voice/Data Communication Services - MPLS

872003 Voice/Data Communication Services - Video

872004 Voice/Data Communication Services - Local Service

872005 Voice/Data Communication Services - Long Distance

872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing

872008 Voice/Data Communication Services - PBX

872008 Voice/Data Communication Services - VOIP

872009 Voice/Data Communication Services - Key System

872010 Voice/Data Communication Services - Mobile/Wireless

872011 Voice/Data Communication Services - Other

872000 Voice / Data Communication Services (Vendors OTHER THAN G

-

720000 Equipment (over $5,000)

821000 Computer/Telecommunications Equipment

885 Operating Expenses Colleges

-

624

Georgia State Road & Tollway Authority

Expenditures by Sub Class (continued)

501000 Regular Salaries

514000 F.I.C.A.

515000 Retirement

516000 Health Insurance

614000 Supplies & Materials

615000 Repairs & Maintenance

616000 Equipment on Inventory but not Capitalized

618000 Energy

627000 Other Operating Expense

640000 Travel

651000 Per Diem & Fees

653000 Contracts

863000 [IT Expenditure] Software (Not Capitalized)

871001 Voice/Data Communication Services - GTA Computer Bill

872000 Voice / Data Communication Services (Vendors OTHER THAN GTA )

889 Quickstart

-

000 Other

-

000 Other

-

000 Other

-

TOTAL EXPENDITURES

-

State Funds

Federal Funds

Other Funds

Full Time Equivalent Positions Full Time Equivalent Consultants

625

Georgia State Road & Tollway Authority
Chapter 2, Section B - Expenditures by Application
626

Georgia State Road & Tollway Authority
Chapter 3 Applications Profile
(Program, Function, Business Impact, etc.)
Not Reported
627

Georgia State Road & Tollway Authority

Chapter 4 - Inventory & Capitalized Assets

ITEM
Mainframe Desktop workstations Laptop workstations Servers Other (where applicable):
Routers Switches Firewalls Network printers Workstation printers Scanner
Other

DESCRIPTION

QUANTITY

Capitalized Asset Value of IT Equipment:

Not Reported

General Age and Condition of Equipment: Description of condition. Not Reported

628

State of Georgia
Information Technology Expenditures Report Fiscal Year 2008
For Period July 1, 2007 June 30, 2008
Georgia Department of Human Resources
0

Georgia Department of Human Resources
Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments
Agency Vision
Stronger families for a stronger Georgia.
Agency Mission
To be a resource for strengthening families, not a substitute. Supporting their self-sufficiency. Helping them protect their vulnerable children and adults..
Agency Strategic Goals
Working/Self-Sufficient Customers: Increasing the number of DHR families achieving selfsufficiency through work or work related activities.
Home/Community-Based Services: Increasing the supply and use of home and communitybased human services.
Technology Access: Increasing customer and staff access to information that improves productivity.
Employee Engagement: Improving DHR employee engagement with customers. Prevention: Increasing the number of Georgians engaging in behaviors that promote healthy
lifestyles.
224

Georgia Department of Human Resources

Agency IT Projects
PROJECT A: Public Health - PHIN - Partner Communicating and Alerting
Project Description and Benefit: Part of the PH BT Bioterrorism Program- Provides alerting and emergency broadcast communications via e-mail, fax, pager in compliance with the Public Health Information Network (PHIN) specification defined by the Centers for Disease Control and Prevention.

Project Status
Project Priority Lifetime Cost of Project FY 2008 Total Funding
$1,293,114

RFP Needed Construction/Implementation

High

$1,410,610
State Funds
$0

Federal/Other Funds
$1,293,114

PROJECT B: Public Health - PHIN - ESAR-VP - Emergency System for the Advanced Registration of Volunteer Health Care Professions
Project Description and Benefit: Part of the PH BT Bioterrorism Program - The ESARVHP system will provide DHR's Division of Public Health with an electronic database for health care personnel who volunteer to provide aid in an emergency period, prior to, and during any event.
Phase 1 - complete, Phase 2 - planning.

Project Status
Project Priority Lifetime Cost of Project FY 2008 Total Funding
$295,392

RFP Needed Planning/Analysis/Design

High

$777,340

State Funds
$0

Federal/Other Funds
$295,392

PROJECT C: Public Health - PHIN - PH Lab
Project Description and Benefit: Part of the PH BT Bioterrorism Program - Update of MLAB system and Integration of all lab systems with the Public Health Information Network (PHIN) applications as defined by the Centers for Disease Control and Prevention.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding

RFP Needed Construction/Implementation
High

$1,000,000

State Funds

Federal/Other Funds

225

Georgia Department of Human Resources

$5,000

$0

$5,000

PROJECT D: Public Health - PHIN - Environmental Heath Information System (EHIS)
Project Description and Benefit: EHIS will provide the Environmental Agencies and Central office with the reporting and tracking information that they need to conduct day to day business. This system should provide the districts and central office of EH the ability to analyze and report as required, mandated or desired to provide better EH services to the state of Georgia. .

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
$579,000

RFP Needed Complete/Maintenance

High

$579,000

State Funds

Federal/Other Funds

$0

$579,000

PROJECT E: DFCS Statewide Automated Child Welfare Information System (GA Shines)
Project Description and Benefit: The Statewide Automated Child Welfare Information System (SACWIS) information and case management system was designed to improve the effectiveness, efficiency, consistency and timeliness of social services provision to families and children. It will allow the sharing of information across programs in a secure environment.

Project Status
Project Priority Lifetime Cost of Project FY 2008 Total Funding
$36,750,968

RFP Needed Construction/Implementation

High

$40,374,249

State Funds
$18,422,945

Federal/Other Funds
$18,328,023

PROJECT F: Public Health - Vital Events Information System
Project Description and Benefit: The Vital Events Information System went into production in August 2007. VEIS replaced all of the historic images, paper records and the (VRIS) document management system with a single integrated web based system. The new system offers improved quality and timeliness of services to the DHR/Public Health customers and aligns Public Health with federal and health IT standards for Records. Milestones for 07 include: Implementation of birth, death, marriage and divorce record management and real time access to newborn screening information.

Project Status Project Priority

RFP Needed Complete/Maintenance High

226

Georgia Department of Human Resources

Lifetime Cost of Project FY 2008 Total Funding
$4,128,418

$4,128,418
State Funds
$1,000,000

Federal/Other Funds
$3,128.418

PROJECT G: MHDDAD Data Repository
Project Description and Benefit: Collect data from multiple data sources into one repository for reporting.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
$400,000

RFP Needed Planning/Analysis/Design

Medium

$4,000,000

State Funds
$400,000

Federal/Other Funds
$0

PROJECT H: DFCS Food Stamps Portal Project
Project Description and Benefit: This project is to add the Food Stamp application to the Ga.Gov portal. This will allow the citizens of GA the ability to see if they be eligible for Food Stamps and if so apply online. This will have the benefit of reaching those citizens who may not otherwise apply in the DFCS office for Food Stamps, and will facilitate the Caseworkers application processing.

Project Status
Project Priority Lifetime Cost of Project FY 2008Total Funding
$0

RFP Needed Planning/Analysis/Design

Medium

$2,613,951

State Funds
$0

Federal/Other Funds
$0

PROJECT I: Public Health - Video Streaming-Virtual Presence

Project Description and Benefit: Establish a video streaming capability in Public Health that will meet the statewide training needs. Deploy a video streaming solution that can be used by existing Division employees without having to add technical staff. Provide costs savings through a reduction in travel funds and lost productivity time.

Project Status
Project Priority Lifetime Cost of Project FY 2008Total Funding

RFP Not Needed Construction/Implementation

Medium

$ 748,370

State Funds

Federal/Other Funds

227

Georgia Department of Human Resources

$0

$0

$0

PROJECT J: Public Health - State Electronic Notifiable Disease Surveillance System (SENDSS) - Upgrade
Project Description and Benefit: The Division of Public health is mandated by law to identify, track, and monitor at risk infants and children and ensure that all infants are screened for hearing impairment, metabolic disorders, birth defects, and adverse socio-environmental factors based on information collected from hospitals, providers, the birth certificate and other sources and to ensure that all at risk infants and children are linked to the appropriate follow-up services.

Project Status Project Priority Lifetime Cost of Project FY 2008Total Funding
$250,000

RFP Not Needed Construction/Implementation

Medium

$751,718

State Funds
$0

Federal/Other Funds
$250,000

PROJECT K: Public Health - WIC Data Processing
Project Description and Benefit: The purpose of this procurement is to find a vendor to host, operate and maintain the back-end processing to the State WIC program. Approximately $160,000 is for migrating the current vendor processes to the new vendor. The remaining money is for payment for services provided by the vendor per claim.

Project Status Project Priority Lifetime Cost of Project
FY 2008 Total Funding
$0

RFP Needed Not Reported $17,500,000
State Funds
$0

Federal/Other Funds
$0

PROJECT L: DAS - AIMS Web CLIENT (Rewrite/enhancement)

Project Description and Benefit: 'AIMS (Aging Information Management System) is the production system for that encompasses the many varied services for older Georgians delivered by the Division of Aging Services (DAS). The conversion of AIMS to a web-based system has been an ongoing process over the last three years. The last AIMS module will be converted to web-based technology in FY07. This module is the Area Plan module which includes DAS's extensive budgeting and planning process.

Project Status
Project Priority Lifetime Cost of Project

Will Not Need RFP Planning/Analysis/Design
Medium TBD

228

Georgia Department of Human Resources

FY 2008 Total Funding
$0

State Funds
$0

Federal/Other Funds
$0

PROJECT M: Enterprise - Team Georgia Market Place (TGMP)
Project Description and Benefit: DOAS selected six PeopleSoft Supplier Relationship Management modules to support the initiative and SAO licensed the modules to support the state's financial, procurement and human resources management processes. This will have a major impact on DHR affecting applications, workflow, financial management, asset management

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

Not Reported Not Reported Not Reported
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT N: OCSS Performance Improvement and Efficiency Project
Project Description and Benefit: The OCSS (Office of Child Support Services) PIE (Performance Improvement and Efficiency) Project is a 14 month project to make significant enhancements to $TARS to further automate OCSS business processes and to improve the efficiency of OCSS staff. The project will incorporate changes resulting from the federal Deficit Reduction Act and will align $TARS to changes in OCSS business processes resulting from the ongoing PIE review and analysis of OCSS operations.

Project Status
Project Priority Lifetime Cost of Project FY 2008 Total Funding
$2,148,000

RFP Not Needed Complete/Maintenance

High

$ 2,148,000

State Funds

Federal/Other Funds

$708,840

$1,439,160

PROJECT O: OIT - Data Center Move
Project Description and Benefit: Data Center Expansion Move production Servers from 2PT to NADC to expand server room due to space, power and cooling concerns.

Project Status
Project Priority Lifetime Cost of Project

RFP Not Needed Construction/Implementation
Not Reported Not Reported

229

Georgia Department of Human Resources

FY 2008 Total Funding
Not Reported

State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT P: OFSS - TRIP$

Project Description and Benefit: The new consolidated application will eliminate duplicated transportation efforts and more effectively utilize DHR's contracted transportation providers. The scope of this application is for the TSS State Office, Regional Transportation Offices and Regional Managers of DHR Divisions to have access, at the state and local level, to an automated system to develop transportation service needs for each region, to include trip needs, client information and costs for their areas. They must develop allocations, within budget constraints, for the needs of each region and manage resources within their areas.

Project Status
Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

RFP not needed Construction/Implementation

Medium Not Reported
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT Q: Public Health - Learning Management System (LMS)
Project Description and Benefit: Education of the DHR workforce is key to the everchanging environment. This new system greatly enhances our capability to provide training and education for workers around the state via distance-learning technology.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

RFP Not Needed Complete/Maintenance
Low

Not Reported

State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT R: Enterprise - Learning Management System (LMS)
Project Description and Benefit: Education of the DHR workforce is key to the everchanging environment. This new system will greatly enhance our capability to provide training and education for workers around the state via distance-learning technology.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding

RFP Not Needed Planning/Analysis/Design Low

$300,000

State Funds

Federal/Other Funds

230

Georgia Department of Human Resources

Not Reported

Not Reported

Not Reported

PROJECT S: OCSS - Cisco's Wide Area Application Services (WAAS)

Project Description and Benefit: WAAS - Cisco's Wide Area Application Services (WAAS) is a powerful application acceleration and WAN optimization solution for the branch office that improves the performance of any TCP-based application operating in a WAN environment. To accelerate applications and improve performance, Cisco WAAS incorporates application acceleration and WAN optimization techniques, including compression, redundancy elimination, transport optimization, protocol optimization, and content distribution.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

Complete/Maintenance

High

$888,000

State Funds

Federal/Other Funds

Not Reported

Not Reported

PROJECT T: Enterprise - Voice-Over-Internet-Protocol (VoIP)

Project Description and Benefit: Voice-Over-Internet-Protocol (VoIP) delivers voice information using existing data circuits and Internet Protocol (IP). VoIP requires the convergence of these technologies and significant infrastructure enhancements, all of which require significant funding both for building and maintaining the infrastructure. VoIP is a key component of any Customer Service initiative, as it is designed to enhance the customer-toagent interaction bringing voice and data together in one seamless solution. This is a technology initiative being promoted at the State level, and ramifications for DHR are not yet fully determined.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

Not Reported Not Reported Not Reported
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT U: DHR Services and Eligibility Pre-Screening Tool (Not Food Stamps Portal)
Project Description and Benefit: The pre-screening tool will be accessed through the www.dhr.georgia.gov portal. OIT is working with the business areas to determine the scope of the pre-screening tool for DHR services.

Project Status Project Priority

Not Reported Not Reported

231

Georgia Department of Human Resources

Lifetime Cost of Project FY 2008 Total Funding
Not Reported

Not Reported
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT V: Decision Support System
Project Description and Benefit: Provides DHR with a new integrated decision making vehicle with the capacity to gather, consolidate and share data that can be used to support the health and welfare of the citizens of Georgia.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

Not Reported Not Reported Not Reported
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT W: Commissioner - TeenWork Expansion

Project Description and Benefit: The original application was developed quickly in order to meet mandated deadlines. The flow of the application and the database design is inadequate to meet the users' growing reporting needs and functionality. The application was enhanced in FY07. The user is seeking funding for a total rewrite in FY08. The desire is for a Web based application that will meet the needs of the department.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

Not Reported Not Reported Not Reported
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT X: DFCS - After School Service Network Database
Project Description and Benefit: In FY06 DHR DFCS completed a proof of concept for a Summer Program for youth. The program was run using manual processes. The proof of concept was successful and the decision was made to expand to a year long program. DHR (DFCS, OC and OIT) will work with DOE to automate community notification, registration and student performance tracking. The tentative design calls for integration with the TeenWorks web application.

Project Status Project Priority Lifetime Cost of Project

Not Reported Not Reported Not Reported

232

Georgia Department of Human Resources

FY 2008 Total Funding
Not Reported

State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT Y: DFCS - CAPS Provider Payment System

Project Description and Benefit: DFCS wants to upgrade to an automated system for payment of childcare providers. The desired outcome of this initiative is to speed up the process of provider payments. The Office of Information Technology will work closely with DFCS and OFS to ensure that this new system meets the needs of the department.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

Not Reported Not Reported Not Reported
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT Z: Enterprise - Geographic Information System (GIS) Technology
Project Description and Benefit: A GIS is a system for management, analysis, and display of geographic knowledge, which is represented using a series of information sets that include maps and globes, geographic data sets, data models, processing and workflow models, and metadata. This technology uses for mapping and analyzing things that exist and happen on the surface of the earth. It integrates common database operations with visualization offered by maps to display location of place. Public Health OHIS has developed a center of excellence in utilizing GIS technology for analyzing demographic health conditions in Georgia. The goal is to leverage the use of this technology and apply its methods and practices across the other major divisions in DHR.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

Not Reported Not Reported Not Reported
State Funds
Not Reported

Federal/Other Funds
Not Reported

233

Georgia Department of Human Resources
Agency Major IT Accomplishments
Public Health - Partner Communicating and Alerting
Provides alerting and emergency broadcast communications via e-mail, fax, pager in compliance with the Public Health Information Network (PHIN) specification defined by the Centers for Disease Control and Prevention. Project is currently in final deployment phase.
Public Health - Learning Management System
This new system provides greatly enhanced capability for training and education for workers around the state via distance-learning technology.
Public Health - ESAR-VP - Emergency System for the Advanced Registration of Volunteer Health Care Professions
Part of the PH BT Bioterrorism Program - The ESAR-VHP system will provide DHR's Division of Public Health with an electronic database for health care personnel who volunteer to provide aid in an emergency period, prior to, and during any event. Project is currently beginning phase 2.
Public Health - PH Lab
Part of the PH BT Bioterrorism Program - Update of MLAB system and Integration of all lab systems with the Public Health Information Network (PHIN) applications as defined by the Centers for Disease Control and Prevention.
DFCS SACWIS (GA Shines)
The SACWIS information and case management system was designed to improve the effectiveness, efficiency, consistency and timeliness of social services provision to families and children. It will allow the sharing of information across programs in a secure environment. Successfully completed full roll-out - April 2008..
Public Health - Vital Events Information System
The Vital Events Information System went into production in August 2007. VEIS replaced all of the historic images, paper records and the (VRIS) document management system with a single integrated web based system. The new system offers improved quality and timeliness of services to the DHR/Public Health customers and aligns Public Health with federal and health IT standards for Records. Milestones for 07 include: Implementation of birth, death, marriage and divorce record management and real time access to newborn screening information.
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MHDDAD Data Repository
RFP was released July 2008.
DFCS Food Stamps Portal Project
This project is to add the Food Stamp application to the Ga.Gov portal. This will allow the citizens of GA the ability to see if they be eligible for Food Stamps and if so apply online. This will have the benefit of reaching those citizens who may not otherwise apply in the DFCS office for Food Stamps, and will facilitate the Caseworkers application processing. Contract was awarded and vendor is currently in the construction phase.
Public Health - Video Streaming-Virtual Presence
Establish a video streaming capability in Public Health that will meet the statewide training needs. Deploy a video streaming solution that can be used by existing Division employees without having to add technical staff. Provide costs savings through a reduction in travel funds and lost productivity time.
Public Health - State Electronic Notifiable Disease Surveillance System (SENDSS) Upgrade
The Division of Public health is mandated by law to identify, track, and monitor at risk infants and children and ensure that all infants are screened for hearing impairment, metabolic disorders, birth defects, and adverse socio-environmental factors based on information collected from hospitals, providers, the birth certificate and other sources and to ensure that all at risk infants and children are linked to the appropriate follow-up services.
Public Health - Environmental Health Information System (EHIS)
EHIS provides the Environmental Agencies and Central office with the reporting and tracking information that they need to conduct day to day business. This system provides the districts and central office of EH the ability to analyze and report as required, mandated or desired to provide better EH services to the state of Georgia. .
OCSS - Performance Improvement and Efficiency Project
'The OCSS (Office of Child Support Services) PIE (Performance Improvement and Efficiency) Project made significant enhancements to $TARS to further automate OCSS business processes and to improve the efficiency of OCSS staff. The project incorporated changes resulting from the Federal Deficit Reduction Act and aligned $TARS to changes in OCSS business processes resulting from the PIE review and analysis of OCSS operations. Completed September 2007.
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OCSS - Cisco's Wide Area Application Services (WAAS)
WAAS - Cisco's Wide Area Application Services (WAAS) is a powerful application acceleration and WAN optimization solution for the branch office that improves the performance of any TCP-based application operating in a WAN environment. To accelerate applications and improve performance, Cisco WAAS incorporates application acceleration and WAN optimization techniques, including compression, redundancy elimination, transport optimization, protocol optimization, and content distribution.
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Chapter 2, Section A - Expenditures by Sub Class

Account/

Subclass

Description

APPROPRIATED COMMON LINE ITEM EXPENDITURES:

Salaries and Hourly Subtotal

501000 Regular Salaries

502000 Annual Leave Pay

503000 Other Supplemental Pay

511000 Overtime

512000 Permanent Hourly

513000 Temporary Labor

Fringe Benefits Allocation

514000 F.I.C.A.

515000 Retirement

516000 Health Insurance

518000 Unemployment Insurance

519000 Workers' Compensation

520000 Merit System Assessments

524000 Other Employee Related Expenditures

598000 Pay for Performance

599000 Lapse 300 Personal Services

612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation
814000 [IT Expenditure] Supplies and Materials
816000 Storage Periph
872011 Voice/Data Communication Services - Other
872012 Voice/Data Communication Services

301 Regular Operating Expense

Total Expenditures
9,005,764.98 67,530.99 27,622.70 -
709,685.46 -
662,743.03 948,126.46 2,078,472.05
2,628.45 13,502,574.12
1,318.69 151.07
30,685.29 56,258.19 46,481.84
35.90 -
907.07 -
87,584.05 152,532.22
(177.11) 820.59 (321.77)
76.00 -
376,352.03

Expenditures by Sub Class (continued)

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Expenditures by Sub Class (continued)
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Chapter 2, Section B - Expenditures by Application
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Expenditures by Application (continued)
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Expenditures by Application (continued) Expenditures by Application (continued)
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Chapter 3 Applications Profile
(Program, Function, Business Impact, etc.)

Application A:
ACORN - (ACO Regulatory Needs)
Program or Sub-Program: Various Description of Application Function:
The system supports the regulation of health care facilities, nursing homes, personal care homes, and residential child care facilities.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2008 $26,257

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.31

Application B:
ADAM


Program or Sub-Program: Various Description of Application Function:
Tracks the adoptions process, funds associated with the adoption process and petition information for adoption.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2008 $ 112,433

Not Reported Not Reported
Consultant FTEs: Not Reported

Staff FTEs: 1.32

Application C:
AEGIS - (Adoption System)
Program or Sub-Program: Various Description of Application Function:
Supports provision of direct PH clinical services at County and District Health Department sites by maintaining clinical service records, and providing billing and scheduling functionality.

o Platform/Host: o Operating System:

Not Reported Not Reported

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o Database:

Oracle

Annual Volume: Unit of Measure:
FY 2008 $4,184,582

Not Reported Not Reported
Consultant FTEs: 1.88

Staff FTEs: 1.85

Application D:
AIMS - (Aging Information Management System)
Program or Sub-Program: Various Description of Application Function:
Collects client demographic, client assessment, client eligibility, staff activity, staff security, and contracting data for the various DAS programs.

o Platform/Host: o Operating System: o Database:

Windows NT Windows Oracle

Annual Volume: Unit of Measure:
FY 2008 $980,812

Not Reported Not Reported
Consultant FTEs: 0.13

Staff FTEs: 2.34

Application E:
AVATAR
Program or Sub-Program: Various Description of Application Function:
Supports the seven Mental Health Hospitals and includes the following components: Admission, Discharge and Transfer (ADT), Billing, Clinician Work Station (CWS), Patient Demographics, and Patient Banking.

o Platform/Host: o Operating System: o Database:

Sun Unix Not Reported

Annual Volume: Unit of Measure:
FY 2008 $558,392

Not Reported Not Reported
Consultant FTEs: 1.84

Staff FTEs: 3.12

Application F:
BANK MATCH
Program or Sub-Program: Various

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Description of Application Function: FIDM (Financial Institution Data Match) is the automated process of identifying bank accounts and other assets for delinquent non-custodial parents. When a match occurs the OCSS agent can pursue the asset to collect child support arrears.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2008 $26,701

Not Reported Not Reported
Consultant FTEs: Not Reported

Staff FTEs: Not Reported

Application G:
BEHAVIORAL HEALTH INFORMATION SYSTEMS (Sunrise)
Program or Sub-Program: Various Description of Application Function:
The Behavioral Health Information System (BHIS) is a product from the company NetSmart. The system supports the seven Mental Health Hospitals and includes the following components: Admission, Discharge and Transfer (ADT), Billing, Clinician Work Station (CWS), Patient Demographics, and Patient Banking.

o Platform/Host: o Operating System: o Database:

Sun Work Stations Solaris Oracle, Cache (Proprietary)

Annual Volume: Unit of Measure:
FY 2008 $29,113

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.34

Application H:
BUDGET ALLOCATION SYSTEM
Program or Sub-Program: Various Description of Application Function:
BAS is the Budget allocation System used by Mental Health to track budget dollars for community based programs.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

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Annual Volume: Unit of Measure:
FY 2008 $1,255

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.01

Application I:
CAREWARE
Program or Sub-Program: Various Description of Application Function:
Application provided by Federal Gov't to track AIDS patients.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2008 $21,620

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.25

Application J:
CASE REGISTRY
Program or Sub-Program: Various Description of Application Function:
Not Reported.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2008 $6,209

Not Reported Not Reported
Consultant FTEs: Not Reported

Staff FTEs: Not Reported

Application K:
CASH MANAGEMENT SYSTEM
Program or Sub-Program: Various Description of Application Function:
Uses daily check issuance data, calculates the amount and source of funds to be deposited daily.

o Platform/Host:

Not Reported

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o Operating System: o Database:

Not Reported Paradox

Annual Volume: Unit of Measure:
FY 2008 $1,692

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.02

Application L:
CHILDCARE REPORTING SYSTEM (CCRS)
Program or Sub-Program: Various Description of Application Function:
CCRS maintains the data entered from 133 County DFCS Offices about the responsible client/guardian and the children receiving subsidized childcare benefits. This data is required for reporting the distribution of Federal Childcare Block Grant Funds to the Administration of Children and Families (ACF).

o Platform/Host: o Operating System: o Database:

IBM 9672 Z77 Enterprise OS 390 version 10 (system for specific server) DB2 v7.0

Annual Volume: Unit of Measure:
FY 2008 $ 274,852

Not Reported Not Reported
Consultant FTEs: 0.43

Staff FTEs: 0.00

Application M:
CICS (CONSTITUENT SERVICES INFORMATION SYSTEM)
Program or Sub-Program: Various Description of Application Function:
Office of Policy and Government Services. The Constituent Services Information System tracks various issues relating to incoming information from every sector including government and public. These issues can be complaints, informational, criminal activity reports, etc. The system allows for optically capturing communications. All transactions are maintained for historical purposes. Constituents include the general public, Governor's Office, Senators, Representatives, etc.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Paradox

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Annual Volume: Unit of Measure:
FY 2008 $ 9,215

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.11

Application N:
CLIENT BANKING SYSTEM
Program or Sub-Program: Various Description of Application Function:
Not Reported

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2008 $ 2,421

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.03

Application O:
COMMUNITY BASE SYSTEM
Program or Sub-Program: Various Description of Application Function:
Not Reported

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2008 $ 6,836

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.08

Application P:
CONTRACT REPORTING SYSTEM
Program or Sub-Program: Various Description of Application Function:
Reports on vendor performance pertaining to DHR contracts tracking quarterly reports from DHR contract managers.

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o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2008 $ 170

Not Reported Not Reported
Consultant FTEs: Not Reported

Staff FTEs: Not Reported

Application Q:
CONTRACT WRITING SYSTEM
Program or Sub-Program: Various Description of Application Function:
OFS Desktop application for creating contracts.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2008 $ 424

Not Reported Not Reported
Consultant FTEs: Not Reported

Staff FTEs: Not Reported

Application R:
CONTROL DRUG TRACKING SYSTEM
Program or Sub-Program: Various Description of Application Function:
Not Reported

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2008 $ 339

Not Reported Not Reported
Consultant FTEs: Not Reported

Staff FTEs: Not Reported

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Georgia Department of Human Resources

Application S:
CPRS (Case Planning and Reporting)
Program or Sub-Program: Various Description of Application Function:
Interim system to track child cases until the full State Automated Child Welfare Information System (SACWIS) is developed. Note: This application is maintained by AOC (Administrative Office of the Courts). OIT provides data base support only.

o Platform/Host: o Operating System: o Database:

IBM 9672 Z77 OS390 Version 10 DB2 V5.0

Annual Volume: Unit of Measure:
FY 2008 $ 4,480

Not Reported Not Reported
Consultant FTEs: Not Reported

Staff FTEs: Not Reported

Application T:
CRIMINAL HISTORY
Program or Sub-Program: Various Description of Application Function:
OIS internal investigatory tracking and reporting system for employment applicant processing.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Paradox

Annual Volume: Unit of Measure:
FY 2008 $ 1,417

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.02

Application U:
CRS (Client Registry System)
Program or Sub-Program: Various Description of Application Function:
The Client Registration System (CRS) records and maintains client information for $TARS and SUCCESS on the Client Database. The Client Registration System processes Client Name/SSN inquiry, Client Participation, Client Registration, Name/SSN clearance, Client Maintenance,

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and Client ID correction functions. CRS has the functionality to allow for integration of all clients maintained on other Georgia DHR databases. Basic identifying data (Name, SSN, Date of Birth, Sex, Race, County Code, Alias Names, and additional SSN's) is collected and maintained for each client as part of this subsystem. CRS has been rewritten into module form. This was done to make CRS platform independent. The CRS portion of the $TARS rewrite created Web Pages that interface with CRS. The Web Pages were written and are maintained by the CRS staff.

o Platform/Host: o Operating System: o Database:

IBM 9672 Z77 Enterprise OS390 version 10 DB2 V7.0

Annual Volume: Unit of Measure:
FY 2008 $ 728,450

Not Reported Not Reported
Consultant FTEs: 0.68

Staff FTEs: 0.00

Application V:
CUSTOMER SERVICE CENTER
Program or Sub-Program: Various Description of Application Function:
Not Reported

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2008 $ 1425

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.02

Application W:
DASI-ROCI
Program or Sub-Program: Various Description of Application Function:
DASI is a a web-based, reporting and investigating system implemented on July 1, 2002 in .NET using a SQL Server data base. The system addresses the Division's initiative to identify deaths and serious incidents and take action to correct identified problems. Initial meetings with MHDDAD have been held to discuss the addition of hospital requirements to DASI. These requirements are currently gathered in separate systems known as "Serious and Unusual Incident Reports".

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Georgia Department of Human Resources

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2008 $ 77,508

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.91

Application X:
DEBT SETOFF
Program or Sub-Program: Various Description of Application Function:
Debt Setoff System provides a way to intercept taxpayer's refund money when the taxpayer has an outstanding debt to $TARS, SUCCESS or Mental Health. Debt Setoff disburses the intercepted tax refunds to the agencies until the taxpayer's debt to the agency.

o Platform/Host: o Operating System: o Database:

IBM 9672 Z77 Enterprise OS390 Version 10 DB2 V7.0

Annual Volume: Unit of Measure:
FY 2008 $ 152,885

Not Reported Not Reported
Consultant FTEs: 0.39

Staff FTEs: 0.10

Application X:
EBT (Electronic Benefit Transfer)
Program or Sub-Program: Various Description of Application Function:
EBT is the interface system between the eligibility system SUCCESS and the financial agent, J.P. Morgan EFS. It provides demographic and benefit authorization information from SUCCESS to J.P. Morgan EFS for Food Stamp and TANF (Temporary Assistance for Needy Families).

o Platform/Host: o Operating System: o Database:

IBM 9672 Z77 Enterprise OS390 Version 10 DB2 V7.0

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Annual Volume: Unit of Measure:
FY 2008 $ 705,708

Not Reported Not Reported
Consultant FTEs: 1.03

Staff FTEs: 0.04

Application Y:
E-COMMERCE
Program or Sub-Program: Various Description of Application Function:
Not Reported

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2008 $ 28

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.02

Application Z:
EDP CC (Electronic Data Processing for Cost Control System)
Program or Sub-Program: Various Description of Application Function:
EDP is an online electronic (computer hardware and software) purchasing tracking system to track EDP requests. EDP is an online electronic (computer hardware and software) purchasing tracking system. Software Renewal is a function that will be added to notify program directors when software licenses will expire.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2008 $ 0

Not Reported Not Reported
Consultant FTEs: Not Reported

Staff FTEs: Not Reported

Application AA:
ELECTRONIC DATA PROCESSING
Program or Sub-Program: Various

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Description of Application Function: Not Reported

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2008 $ 28,181

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.33

Application AB:
ENERGY - LIHEAP (Low income Home Energy Assistance Program)
Program or Sub-Program: Various Description of Application Function:
The LIHEAP (Low Income Home Energy Assistance Program) provides statewide assistance to households with income at or below 150% of poverty level for Georgia. This financial assistance is primarily in the form of locally issued checks to home energy suppliers (vendors) on behalf of eligible households.

o Platform/Host: o Operating System: o Database:

IBM 9672 Z77 Enterprise OS390 Version 10 DB2 V7.0

Annual Volume: Unit of Measure:
FY 2008 $ 204,371

Not Reported Not Reported
Consultant FTEs: 1.18

Staff FTEs: 0.00

Application AC:
ENVIRONMENTAL HEALTH INFO SYSTEMS
Program or Sub-Program: Various Description of Application Function:
Not Reported

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

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Annual Volume: Unit of Measure:
FY 2008 $ 45,332

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.53

Application AD:
EP-BT (EMERGENCY PREPAREDNESS - BIO-TERRORISM
Program or Sub-Program: Various Description of Application Function:
Not Reported

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2008 $ 4,184,583

Not Reported Not Reported
Consultant FTEs: 3.66

Staff FTEs: 5.62

Application AE:
EXIT INTERVIEW
Program or Sub-Program: Various Description of Application Function:
The application will allow exiting employees to provide vital information regarding their employment experience while working for DHR.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2008 $ 4,527

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.05

Application AF:
FACILITY & LOCATION GUIDE
Program or Sub-Program: Various Description of Application Function:

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Georgia Department of Human Resources

Allows public citizens to search for ORS regulated facilities by type, such as nursing homes, hospital, drug treatment center, x-ray facilities, etc., and view the official inspection reports for the facilities selected from the database.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2008 $ 16,042

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.19

Application AG:
FACS (Financial Accounting Cost System)
Program or Sub-Program: Various Description of Application Function:
Not Reported

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2008 $ 2,484

Not Reported Not Reported
Consultant FTEs: Not Reported

Staff FTEs: Not Reported

Application AH:
FAMILY PLANNING
Program or Sub-Program: Various Description of Application Function:
The Family Planning program offers health education and comprehensive family planning services to help women and men stay healthy and have healthy babies. Family Planning services are provided by non-profit agencies and PH departments to make them affordable and available to all Georgians in every county. Services include abstinence counseling, pregnancy postponement, adoption awareness, birth control and counseling, preventive care immunization for adult and children, education about smoking, alcohol and nutrition and screening for some types of cancer and sexually transmitted diseases, including Chlamydia and HIV. The direct family planning services are supported by Title X Federal funding and state funds.

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o Platform/Host: o Operating System: o Database:

Mainframe Not Reported Flat Files

Annual Volume: Unit of Measure:
FY 2008 $ 105,446

Not Reported Not Reported
Consultant FTEs: 0.49

Staff FTEs: 0.00

Application AI:
GARS (Grant Acts Reporting System)
Program or Sub-Program: Various Description of Application Function:
OFS Grants tracking and reporting system.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Paradox

Annual Volume: Unit of Measure:
FY 2008 $337

Not Reported Not Reported
Consultant FTEs: Not Reported

Staff FTEs: Not Reported

Application AJ:
GENERAL PORTAL
Program or Sub-Program: Various Description of Application Function:
Not Reported

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2008 $ 97,088

Not Reported Not Reported
Consultant FTEs: 0.65

Staff FTEs: 0.00

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Application AK:
GRITS (GEORGIA REGISTRATION FOR IMMUNIZATION TRANSACTION SYSTEM)
Program or Sub-Program: Various Description of Application Function:
All children, physicians, health departments, universities, long term care facilities, medical centers, parents, and private / public schools in Georgia will benefit tremendously from this single repository of immunization histories in the following ways: clarify vaccine information and complex immunization schedule; Assure that immunization records are always available; Reduce staff time needed to obtain complete immunization history of patients; Decrease provider cost by reducing the number of unnecessary immunizations; Provide data to enable accurate assessment of patients' immunization status; Provide lists of patients with pending and overdue immunizations; Provide printouts of Form 3231 school certificate improve overall immunization status of the providers' patient community; GRITS places crucial focus on the prevention of disease.

o Platform/Host: o Operating System: o Database:

Sun Not Reported Oracle

Annual Volume: Unit of Measure:
FY 2008 $ 640,745

Not Reported Not Reported
Consultant FTEs: 0.27

Staff FTEs: 0.26

Application AL:
I HEAR YOU
Program or Sub-Program: Various Description of Application Function:
Web-based electronic Suggestion Box for the Commissioner's Office.

o Platform/Host: o Operating System: o Database:

Windows Not Reported Oracle

Annual Volume: Unit of Measure:
FY 2008 $ 163

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.00

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Application AM:
OFFICE OF INVESTIGATIVE SERVICES INFORMATION SYSTEM (ISIS)
Program or Sub-Program: Various Description of Application Function:
Oversight: This IT Initiative will replace the DHR Case Tracking System used by the Office of Investigative Services (formerly known as the Office of Fraud and Abuse), ISIS tracks public assistance fraud referrals from initial receipt through investigation.

o Platform/Host: o Operating System: o Database:

Windows NT Server Windows FoxPro

Annual Volume: Unit of Measure:
FY 2008 $ 476,159

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.25

Application AN:
LABORATORY INFORMATION
Program or Sub-Program: Various Description of Application Function:
The Mental Health Hospital Laboratory Information System, known as Flexilab, is a product from the company Misys.

o Platform/Host: o Operating System: o Database:

Windows Server 2003 Not Reported SQL

Annual Volume: Unit of Measure:
FY 2008 $ 92,415

Not Reported Not Reported
Consultant FTEs: Not Reported

Staff FTEs: Not Reported

Application AO:
LIS (LAB INFORMATION SYSTEM)
Program or Sub-Program: Various Description of Application Function:
Not Reported

o Platform/Host:

Not Reported

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o Operating System: o Database:

Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2008 $ 198

Not Reported Not Reported
Consultant FTEs: Not Reported

Staff FTEs: Not Reported

Application AP:
LEARNING MANAGEMENT SYSTEM
Program or Sub-Program: Various Description of Application Function:
Provides a method to track training and certification of DHR staff.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2008 $ 3,925

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.05

Application AQ:
LITIGATION TRACKING
Program or Sub-Program: Various Description of Application Function:
A database that collects legal information and helps the office track cases.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2008 $15,547

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.18

Application AR:
MENTAL HEALTH/MENTAL RETARDATION INFO. SYSTEM
Program or Sub-Program: Various Description of Application Function:

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This system is designed to record and report mental health, mental retardation, and substance abuse services delivered to consumers in Georgia via a network of private community services providers.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2008 $ 2,515,798

Not Reported Not Reported
Consultant FTEs: 3.25

Staff FTEs: 1.08

Application AS:
MP2
Program or Sub-Program: Various Description of Application Function:
Not Reported

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2008 $ 1,612

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.02

Application AT:
MULTIPLE OFFENDER REGISTRY
Program or Sub-Program: Various Description of Application Function:
Not Reported

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2008

Not Reported Not Reported
Consultant FTEs:

Staff FTEs:

260

Georgia Department of Human Resources

$ 1,791

0.00

0.02

Application AU:
NDVRS DATABASE CONVERSION
Program or Sub-Program: Various Description of Application Function:
Not Reported

o Platform/Host: o Operating System: o Database:

IBM Mainframe MVS (OS 390) DB2

Annual Volume: Unit of Measure:
FY 2008 $ 961

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.01

Application AV:
NEW HIRE
Program or Sub-Program: Various Description of Application Function:
The New Hire System provides employment information to the National Directory of New Hire (NDNH). Georgia's New Hire also provides employment information directly to Georgia's Child Support Recovery Enforcement Agency ($TARS), Department of Labor, SUCCESS, and the Federal Parent Locators Service (FPLS).

o Platform/Host: o Operating System: o Database:

IBM 9672 Z77Enterprise OS390 Version 10 VSAM

Annual Volume: Unit of Measure:
FY 2008 $ 110,991

Not Reported Not Reported
Consultant FTEs: 0.18

Staff FTEs: 0.00

Application AW:
NRI/ORYX INFORMATION SYSTEM
Program or Sub-Program: Various Description of Application Function:
Creates the data necessary to meet the requirements of the ORYX initiative, a set of performance and outcome measurement requirements developed by the Joint Commission on Accreditation of Healthcare Organizations (JCAHO).

261

Georgia Department of Human Resources

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2008 $ 3,263

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.04

Application AX:
ODIS (ONLINE DIRECTIVE INFORMATION SYSTEM)
Program or Sub-Program: Various Description of Application Function:
Searchable central repository for storage of policies, procedures, and manuals relating to all DHR programs.

o Platform/Host: o Operating System: o Database:

Windows Server 2003/Java/Linus & Red Hat Not Reported Oracle

Annual Volume: Unit of Measure:
FY 2008 $ 7,614

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.09

Application AY:
OIT RMS ONGOING
Program or Sub-Program: Various Description of Application Function:
Allows all DHR staff to enter and track IT requests for assistance, purchasing, new applications, and new projects.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Oracle

Annual Volume: Unit of Measure:
FY 2008 $ 29,912

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.35

262

Georgia Department of Human Resources

Application AZ:
ORYX REPORTING
Program or Sub-Program: Various Description of Application Function:
Not Reported

o Platform/Host: o Operating System: o Database:

Windows Server Not Reported SQL

Annual Volume: Unit of Measure:
FY 2008 $ 339

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.00

Application BA:
P/390 COST
Program or Sub-Program: Various Description of Application Function:
Not Reported

o Platform/Host: o Operating System: o Database:

Windows Server Not Reported SQL

Annual Volume: Unit of Measure:
FY 2008 $ 190

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.00

Application BB:
PARTNER COMMUNICATION AND ALERTING
Program or Sub-Program: Various Description of Application Function:
Not Reported

o Platform/Host: o Operating System: o Database:

Windows Server Not Reported SQL

Annual Volume: Not Reported

263

Georgia Department of Human Resources

Unit of Measure: FY 2008 $ 12,730

Not Reported Consultant FTEs: 0.00

Staff FTEs: 0.15

Application BC:
PERPETUAL INVENTORY CONTROL SYSTEM
Program or Sub-Program: Various Description of Application Function:
Not Reported

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2008 $ 79,998

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.92

Application BD:
PIE
Program or Sub-Program: Various Description of Application Function:
Not Reported

o Platform/Host: o Operating System: o Database:

GTA mainframe MVS DB2

Annual Volume: Unit of Measure:
FY 2008 $ 110,991

Not Reported Not Reported
Consultant FTEs: 1.56

Staff FTEs: 0.00

Application BE:
PORTAL DASI/ROCI
Program or Sub-Program: Various Description of Application Function:
Not Reported

o Platform/Host: o Operating System:

GTA Windows Server Windows

264

Georgia Department of Human Resources

o Database:

DB2

Annual Volume: Unit of Measure:
FY 2008 $ 90,271

Not Reported Not Reported
Consultant FTEs: 0.69

Staff FTEs: 0.00

Application BF:
PORTAL FOODSTAMPS
Program or Sub-Program: Various Description of Application Function:
Not Reported

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2008 $ 2,549,723

Not Reported Not Reported
Consultant FTEs: 1.02

Staff FTEs: 0.00

Application BG:
PORTAL - SACWIS
Program or Sub-Program: Various Description of Application Function:
Not Reported.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2008 $ 14,160

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.00

Application BH:
PURCHASE & REPORTING SYSTEM
Program or Sub-Program: Various Description of Application Function:
OFS Purchasing tracking and reporting system.

265

Georgia Department of Human Resources

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Paradox

Annual Volume: Unit of Measure:
FY 2008 $ 337

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.00

Application BI:
REPORT WRITER
Program or Sub-Program: Various Description of Application Function:
Not Reported

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2008 $ 49

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.00

Application BJ:
REPORTS DATA WAREHOUSE
Program or Sub-Program: Various Description of Application Function:
Not Reported

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2008 $ 1,622

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.02

266

Georgia Department of Human Resources

Application BK:
REVENUE MAXIMIZATION
Program or Sub-Program: Various Description of Application Function:
The Revenue Maximization (RevMax) project is to automate the process of comparing clients from different agencies in order to maximize the amount of money pulled down from the Federal Government.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2008 $ 28,495

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.34

Application BL:
RMSS (Random Moment Sample Study)
Program or Sub-Program: Various Description of Application Function:
A system designed to collect statistical data, related to staff on-going work activities, used by the DHR/Cost Allocation Unit for distributing operating costs across federally funded programs.

o Platform/Host: o Operating System: o Database:

GTA Mainframe MVS DB2

Annual Volume: Unit of Measure:
FY 2008 $ 52,190

Not Reported Not Reported
Consultant FTEs: 0.03

Staff FTEs: 0.01

Application BM:
ROCS (REGIONAL OFFICES CONTRACTING SYSTEM)
Program or Sub-Program: Various Description of Application Function:
Supports over $400 million in MH Contracts.

o Platform/Host:

Not Reported

267

Georgia Department of Human Resources

o Operating System: o Database:

Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2008 $ 1,712

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.02

Application BN:
SACWIS (Statewide Automated Child Welfare Information System)
Program or Sub-Program: Various Description of Application Function:
GA Shines, child protective services case management system.

o Platform/Host: o Operating System: o Database:

Windows/ICE Not Reported Oracle

Annual Volume: Unit of Measure:
FY 2008 $ 6,872,889

Not Reported Not Reported
Consultant FTEs: 0.02

Staff FTEs: 11.5

Application BO:
SELF SERVICE PASSWORD RESET
Program or Sub-Program: Various Description of Application Function:
Not Reported

o Platform/Host: o Operating System: o Database:

Novell Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2008 $ 7,369

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.09

Application BP:
SENDSS (State Electronic Notifiable Disease Surveillance System)
Program or Sub-Program: Various Description of Application Function:

268

Georgia Department of Human Resources

SENDSS collects real-time surveillance data on all of Georgia's notifiable diseases (except TB, STD's, HIV/AIDS which are in the development plan), dramatically increasing the potential for successful PH intervention in outbreak situations and generally providing a far easier reporting process leading to improved data quality and compliance.

o Platform/Host: o Operating System: o Database:

Windows Server 2003 Not Reported SQL

Annual Volume: Unit of Measure:
FY 2008 $ 510,509

Not Reported Not Reported
Consultant FTEs: 3.91

Staff FTEs: 0.47

Application BQ:
SHAREPOINT
Program or Sub-Program: Various Description of Application Function:
Collaboration tool with search engine, survey tool, list and forms generation with email alerts and security for project teams which will support cross section/agency communications.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported MS SQL

Annual Volume: Unit of Measure:
FY 2008 $ 5,558

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.07

Application BR:
STARS (Support, Tracking, Accounting and Reporting System) REWRITE
Program or Sub-Program: Various Description of Application Function:
$TARS supports all the tasks associated with the child support functions of intake, locate, establishment, enforcement, and financial management. It also: tracks actions taken on a case, generates locally-developed or standardized documents, maintains a comprehensive audit trail, tracks service of process, and the status of support orders, identifies delinquencies, interfaces with other state and federal databases, provides for supervisory

269

Georgia Department of Human Resources

review of staff performance, performs appointment scheduling and court/administration calendaring.

o Platform/Host: o Operating System: o Database:

GTA Mainframe MVS DB2

Annual Volume: Unit of Measure:
FY 2008 $ 10,782,068

Not Reported Not Reported
Consultant FTEs: 21.15

Staff FTEs: 7.56

Application BS:
STATEWIDE & LOCAL DSS
Program or Sub-Program: Various Description of Application Function:
Not Reported

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2008 $ 40,922

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.48

Application BT:
STATEWIDE INVENTORY
Program or Sub-Program: Various Description of Application Function:
Not Reported

o Platform/Host: o Operating System: o Database:

IBM Mainframe/MS Webserver VSE/ESA (390)/Windows 2000 Server VSAM/Flat files

Annual Volume: Unit of Measure:
FY 2008 $ 17,679

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.21

270

Georgia Department of Human Resources

Application BU:
SUCCESS (System for Uniform Calculation of Economic Support Services)
Program or Sub-Program: Various Description of Application Function:
The State of Georgia, Department of Human Resources, Division of Family and Children Services (DFCS) operates a computer application that provides case management, eligibility determination, benefit payment, management and federal reporting for Temporary Assistance for Needy Families (TANF), Food Stamp, and Medicaid programs. The SUCCESS application serves the following customers through it's use and products created: Georgia Families, Division of Family and Children Services (DFCS), Claims Unit, Evaluating and Reporting, including: QA Management and Evaluation; Economic Support Services; Office of Investigative Services; Office of Financial Services; Office of Child Support Enforcement; Georgia Department of Education; Housing Authorities; Federal Agencies; Department of Community Health; Department of Labor; Department of Revenue; Department of Juvenile Justice; Georgia Bureau of Investigation; and Community Action Agencies. The SUCCESS application is a large application that was implemented during the last half of 1998. It has over 900 programs and 475 screens, 475 DB2 tables. 4 million+ lines of code.

o Platform/Host: o Operating System: o Database:

IBM 9672 Z77 Enterprise OS 390 version 10 (system for specific server) DB2 v7.0

Annual Volume: Unit of Measure:
FY 2008 $ 18,865,058

Not Reported Not Reported
Consultant FTEs: 19.03

Staff FTEs: 3.74

Application BV:
SUNRISE
Program or Sub-Program: Various Description of Application Function:
MHDDAD Hospital Sunrise systems.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:

Not Reported Not Reported

271

Georgia Department of Human Resources

FY 2008 $ 326,417

Consultant FTEs: 0.00

Staff FTEs: 0.00

Application BW:
SYSTEM & WEB
Program or Sub-Program: Various Description of Application Function:
Not Reported

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2008 $ 4,117

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.05

Application BX:
TAX INTERCEPT
Program or Sub-Program: Various Description of Application Function:
Not Reported

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2008 $ 200

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.00

Application BY:
TIME ACCOUNTING
Program or Sub-Program: Various Description of Application Function:
Web application for tracking staff time by application and type of activity performed, with security, reporting, and task assignment features.

o Platform/Host:

Not Reported

272

Georgia Department of Human Resources

o Operating System: o Database:

Not Reported MS SQL

Annual Volume: Unit of Measure:
FY 2008 $ 22,634

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.27

Application BZ:
TRANSPORTATION
Program or Sub-Program: Various Description of Application Function:
The Human Service Provider (HSP) enters new clients and sends transportation requests to the Transportation Provider (TP). The RTC will then submit the invoice to the Transportation Services Section (TSS) for payment. Then the TSS, which is the transportation section at 2 Peachtree, will then have the check cut and sent to the TP.(Inception Stage)

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2008 $ 63,397

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.44

Application CA:
TRIP$ REDO
Program or Sub-Program: Various Description of Application Function:
Not Reported.

o Platform/Host: o Operating System: o Database:

Windows Server 2003/Java Not Reported Oracle

Annual Volume: Unit of Measure:
FY 2008 $ 27,688

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.33

273

Georgia Department of Human Resources

Application CB:
UAS (Uniform Accounting System)
Program or Sub-Program: Various Description of Application Function:
UAS is used to control budgets, expenses, and disbursements of Grant-In-Aid funds for DFCS, DPH, and DMHDDAD.

o Platform/Host: o Operating System: o Database:

GTA Mainframe MVS DB2

Annual Volume: Unit of Measure:
FY 2008 $ 341,369

Not Reported Not Reported
Consultant FTEs: 0.81

Staff FTEs: 0.07

Application CC:
VEHICLE INSURANCE
Program or Sub-Program: Various Description of Application Function:
OFSS (DOAS) Vehicle insurance tracking and reporting system.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Paradox

Annual Volume: Unit of Measure:
FY 2008 $ 4,378

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.05

Application CD:
VITAL RECORDS
Program or Sub-Program: Various Description of Application Function:
Creates and maintains Birth, Death, Marriage, Divorce and fetal death certificates.

o Platform/Host: o Operating System: o Database:

Mainframe MVS VSAM/CICS

274

Georgia Department of Human Resources

Annual Volume: Unit of Measure:
FY 2008 $ 955,919

Not Reported Not Reported
Consultant FTEs: 0.54

Staff FTEs: 1.18

Application CE:
VITAL RECORDS DEATH
Program or Sub-Program: Various Description of Application Function:
The Vital Records Branch exists within the Department of Human Resources, Division of Public Health, exercising responsibilities and completing activities defined by Chapter 31-10 OCGA and DHR Rules 2901-3. It has the administrative responsibility of directing and supervising the statewide system of registration, data management, archiving, and distribution of information regarding events of birth, death, fetal death, induced termination of pregnancy (ITOP), reports of marriage and divorce, and other documents. Vital Records customers include all Georgia citizens, state and federal agencies, and many other constituents. Among various services offered, the public can obtain certified copies of birth, death, and other records upon payment of the proper fees as defined by Georgia Law. Revenue is generated from the sale of certified copies of records and, to a lesser degree, from data computer runs. The availability, timeliness and accuracy of vital records and vital statistics data are deemed critical by the public; legislators; DHR and DPH managers; and local, state, and national constituent contractors.

o Platform/Host: o Operating System: o Database:

Mainframe MVS VSAM/CICS

Annual Volume: Unit of Measure:
FY 2008 $ 41,000

Not Reported Not Reported
Consultant FTEs: 0.96

Staff FTEs: 0.00

Application CF:
WEB ENABLED ADHOC REPORTING SYSTEM
Program or Sub-Program: Various Description of Application Function:
Used to run ad hoc data requests from the division, hospitals and regional offices.

o Platform/Host:

Not Reported

275

Georgia Department of Human Resources

o Operating System: o Database:

Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2008 $ 2,567

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.03

Application CG:
WEDNESDAY'S CHILD
Program or Sub-Program: Various Description of Application Function:
Allows the public to view streaming video, narrative descriptions, and pictures of children featured on the Fox 5 Wednesday's Child weekly television broadcast..

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2008 $ 74,677

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.88

Application CH:
WIC (Women, Infants and Children)
Program or Sub-Program: Various Description of Application Function:
Not Reported

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2008 $ 108,179

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.00

276

Georgia Department of Human Resources

Application CI:
WIS (WAIVER INFORMATION SYSTEM)
Program or Sub-Program: Various Description of Application Function:
The Waiver Processing and Planning system is a web-based application built to support and manage the MR Waiver process. The system will replace the GMCF and ACS CAS systems supporting Prior Authorization entry, inquiry and maintenance.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2008 $ 65,708

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.54

Application CJ:
WORX
Program or Sub-Program: Various Description of Application Function:
Not Reported

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2008 $ 5,679

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.07

277

Georgia Department of Human Resources

Chapter 4 - Inventory & Capitalized Assets

ITEM
Mainframe Desktop workstations Laptop workstations Servers Other (where applicable):
Routers Switches Firewalls Network printers Workstation printers Scanner Plotters
Wireless Devices

DESCRIPTION

QUANTITY
15,000 3,800 1,034
741 741 1,300 3,000 1,000
584

Capitalized Asset Value of IT Equipment:

$ 34,039,700

General Age and Condition of Equipment: Description of condition. 3 Years/Good

27,200

278

State of Georgia
Information Technology Expenditures Report Fiscal Year 2008
For Period July 1, 2007 June 30, 2008
Georgia Bureau of Investigation
0

Georgia Bureau of Investigation
Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments
Agency Vision
A safer Georgia through a quality operation of innovative and responsive investigative, forensic and criminal justice information technology services.
Agency Mission
The mission of the Georgia Bureau of Investigation is to provide the highest quality investigative, scientific, and information services and resources to the criminal justice community and others as authorized by law, for the purpose of maintaining law and order, and protecting life and property. A team of skilled and dedicated employees, utilizing innovative programs and state-of-the-art technology will achieve the mission.
Agency Strategic Goals
Based on industry standards and the criminal justice operating environment, GBI Operations will be a model of efficiency and effectiveness.
Because the GBI is relied upon as a critical provider for criminal justice services, it must demonstrate consistent high quality of its products, services and leadership.
The GBI workforce possesses the skills, equipment resources and is properly diversified to best facilitate the GBI meeting its mission mandates.
At every level (local, state and federal) the sharing of criminal justice information will be fully integrated.
289

Georgia Bureau of Investigation

Agency IT Projects

PROJECT A: Automated Fingerprint Identification System (AFIS) Replacement
Project Description and Benefit: Since the last upgrade of AFIS 1999/2000, significant technological improvements in fingerprint identification have been made. Local agencies need the ability to rapidly identify subjects through single print searches that can be done with new AFIS technology. Law Enforcement agencies are looking to GCIC to make the upgrades that will support rapid identification. Funding has not yet been identified.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

RFP needed Planning/Analysis/Design

High

$7,500,000

State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT B: Develop On-line Crime Lab Evidence Entry System
Project Description and Benefit: Create a web enabled evidence entry system to allow officers to pre-enter cases prior to submitting physical evidence to DOFS.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
$15,000

RFP not needed Planning/Analysis/Design

High

$15,000

State Funds
$15,000

Federal/Other Funds
$0

PROJECT C: File Archive System
Project Description and Benefit: Install a system that will allow the creation of permanent copies of crime lab and investigative case files for long term archive and fast retrieval.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
$150,000

Complete/Maintenance

Medium $150,000
State Funds
$0

Federal/Other Funds
$150,000

290

Georgia Bureau of Investigation

PROJECT D: Laboratory Information Management System (LIMS) 4.0 Upgrade
Project Description and Benefit: Upgrade the DOFS case management system to the latest version. The upgrade cost is covered under normal annual maintenance (140K).

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
$140,000

RFP not needed Complete/Maintenance

High

$140,000

State Funds
$140,000

Federal/Other Funds
$0

PROJECT E: Protective Order Registry Rewrite
Project Description and Benefit: The Protective Order Registry (POR) currently operates off of a mix of code that was developed under grant funding in the 1990s. The purpose of the rewrite is to bring the code up to date and improve its performance and availability.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
$117,000

RFP not needed Construction/Implementation

Medium

$135,000

State Funds
$0

Federal/Other Funds
$117,000

PROJECT F: Consolidated Photo Database
Project Description and Benefit: Utilizing as many available photo resources as possible, provide our CJIS customers with photos in as many transaction types as available. This will be a collaboration effort pulling together many sources of photos and delivering those to our customers.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

RFP not needed Medium Not Reported
State Funds
Not Reported

Federal/Other Funds
Not Reported

291

Georgia Bureau of Investigation

PROJECT G: Sex Offender Registry Rewrite
Project Description and Benefit: Rewrite Sex Offender Registry to a web based system that more currently matches the work requirements of registering and reporting sex offenders in Georgia - The system currently resides on the Unisys mainframe and is based on code from the original design in the mid-90s. Much has changed legally and procedurally since then.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

RFP not needed High $325,000
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT H: Complete CJIS Encryption and Two Factor Authentication Requirements
Project Description and Benefit: GBI and GTA are in the process of completing statewide encryption for the CJIS network. Two-Factor authentication will need to be completed in FY08/09.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

RFP not needed High Not Reported
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT I: LEMS Portal Upgrade
Project Description and Benefit: GCIC's Message Switch (LEMS Jx) utilizes a "light" version of the PS Portal product. We are looking to enhance the capabilities either through an upgrade of the portal or replacement.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

RFP needed Medium Not Reported
State Funds
Not Reported

Federal/Other Funds
Not Reported

292

Georgia Bureau of Investigation

PROJECT J: Biometric ID Pilot Test
Project Description and Benefit: Metro Atlanta counties have received grant funding to develop and test the Rapid ID Fingerprint capability in selected agencies. They are looking for state hosting of the main servers that will connect the local agencies who will be sharing fingerprint data. GCIC will assist in finding a host location either with GBI or GTA. Most of the funding is for local hardware/software. Ultimately, this system will work in conjunction with the new AFIS.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
$1,100,000

RFP not needed Planning/Analysis/Design

High

$1,100,000

State Funds

Federal/Other Funds

$0

$1,100,000

PROJECT K: Criminal Justice Data Sharing
Project Description and Benefit: Initiative of CJ agencies to improve and expand data sharing and integration opportunities that improve information availability and operational effectiveness of CJ agencies - Working with GTA, the Safe Georgia Team and selected locally integrated agency groups, we will begin vertical data sharing.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

RFP not needed High Not Reported
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT L: Conversion of all GBI Web Programs to Vignette
Project Description and Benefit: GBI is currently migrating its various web sites to the GTA Portal using Vignette.

Project Status
Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

RFP not needed Construction/Implementation

Medium Not Reported
State Funds
Not Reported

Federal/Other Funds
Not Reported

293

Georgia Bureau of Investigation

PROJECT M: Facility Management Software
Project Description and Benefit: GBI is in need of software to assist in the management of our 30 facilities around the state. With highly technical Crime Laboratories under our management, it is important that we have proper maintenance anticipation, record keeping and system monitoring.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

RFP not needed Medium Not Reported
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT N: Key Management Software
Project Description and Benefit: Particularly in our headquarters facility management of door keys is critical. We currently utilize a home grown Microsoft Access program to manage the hundreds of keys. We are looking for a better off the shelf program to handle this requirement.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

RFP not needed Medium Not Reported
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT O: Develop Automated time/ leave tracking system
Project Description and Benefit: Recording employee work time is still a very paper driven process. We are looking to develop a time management system that meets all requirements for FLSA both sworn and non-sworn employees. The program will minimize paper processing and reduce data entry of time figures.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

RFP not needed Construction/Implementation

Medium

Not Reported

State Funds

Federal/Other Funds

Not Reported

Not Reported

294

Georgia Bureau of Investigation

PROJECT P: Customer Resource Management System (CRM)
Project Description and Benefit: Throughout the GBI, there are numerous processes that support internal and external customers. We are looking for either an off the shelf commercial or open source package that will provide help desk tracking and support. Research began in 2006 including using the state's Service Center software. That solution did not meet our needs.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

RFP not needed High $100,000
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT Q: Computer Based Training Expansion
Project Description and Benefit: GBI has purchased a CBT package and has it operational. We are looking to develop in-house and external customer training applications.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

RFP not needed Construction/Implementation

Medium

Not Reported

State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT R: Investigative Support Services Expansion
Project Description and Benefit: GBI currently supports law enforcement by providing off-line search support services. A team has been assembled to determine if more of these services can be made available on-line. This expansion of service will likely involve collaboration with other state and federal agencies

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

RFP not needed Planning/Analysis/Design

Medium

Not Reported

State Funds
Not Reported

Federal/Other Funds
Not Reported

295

Georgia Bureau of Investigation

PROJECT S: Records Management System
Project Description and Benefit: Purchase a records management system that will provide the GBI with proper retention of records according to state and federal archiving requirements. The system will provide for easier management of open records requests and facilitate a faster turnaround of information with the thousands of open records requests the GBI receives each year.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

RFP not needed Medium Not Reported
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT T: Video Conferencing Expansion
Project Description and Benefit: The GBI is implementing video conferencing to bring together remotes sites within the GBI as well as with our external customers. DOFS has connected all of its lab sites via video conferencing. We are looking to bring in Investigative sites and morgue facilities in order to allow investigator participation in autopsies.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

RFP not needed Construction/Implementation

Medium

Not Reported

State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT U: Uniform Crime Reporting (UCR) Expansion
Project Description and Benefit: Over the past two years, GCIC has web enabled the UCR system. Further research and development will take place to evaluate possible integration of Georgia's UCR program with national programs such as the FBI's Ndex and the National Incident Base Reporting System (NIBRS). This integration will facilitate more thorough data sharing for local, state and federal agencies.

Project Status
Project Priority Lifetime Cost of Project

RFP not needed Construction/Implementation Medium
Not Reported

296

Georgia Bureau of Investigation

FY 2008 Total Funding
Not Reported

State Funds
Not Reported

Federal/Other Funds
Not Reported

Agency Major IT Accomplishments
On-line Validation The on-line validation system has been installed and is operational. The system is currently being rolled out to users in the field.
Crime Laboratory File Archive System The system is up and running. It provides secure fast access to archived crime laboratory records.
Laboratory Information Management System (LIMS Upgrade) The latest upgrade to the DOFS LIMS is complete.

297

Georgia Bureau of Investigation

Chapter 2, Section A - Expenditures by Sub Class

Account/

Subclass

Description

APPROPRIATED COMMON LINE ITEM EXPENDITURES:

Salaries and Hourly Subtotal

501000 Regular Salaries

511000 Overtime

512000 Permanent Hourly

513000 Temporary Labor

Fringe Benefits Allocation

514000 F.I.C.A.

515000 Retirement

516000 Health Insurance

518000 Unemployment Insurance

519000 Workers' Compensation

520000 Merit System Assessments

598000 Pay for Performance

599000 Lapse 300 Personal Services

610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation

301 Regular Operating Expense

722000 Motor Vehicle

303 Motor Vehicle Purchases

Total Expenditures
1,832,009 12,480
140,328 187,107 375,630
4,116
2,551,670
10,671 645
1,045
65,632 29,500 107,493
-

298

Georgia Bureau of Investigation

Expenditures by Sub Class (continued)

713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment

335,493

304 Equipment

335,493

814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Capitalization Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support

176,213 787,662 1,380,757 32,426 210,578
477,663 717,337

305 Computer Charges

3,782,636

648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals

306 Real Estate Rentals

-

871001 Voice/Data Communication Services - GTA Computer Bill

2,898,114

871002 Voice/Data Communication Services - GTA Data Network Bil

45

871003 Voice/Data Communication Services - GTA Telecommunicatio

916,975

871000 Voice / Data Communication Services (To pay GTA Invoices) Sub

3,815,134

872001 Voice/Data Communication Services - Wire/Cable

2,481

872002 Voice/Data Communication Services - MPLS

872003 Voice/Data Communication Services - Video

872004 Voice/Data Communication Services - Local Service

6,100

872005 Voice/Data Communication Services - Long Distance

6,099

872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing

872008 Voice/Data Communication Services - PBX

872008 Voice/Data Communication Services - VOIP

872009 Voice/Data Communication Services - Key System

872010 Voice/Data Communication Services - Mobile/Wireless

413,861

872011 Voice/Data Communication Services - Other

67,085

872000 Voice / Data Communication Services (Vendors OTHER THAN G

495,626

307 Telecommunications Total

4,310,760

299

Georgia Bureau of Investigation

Expenditures by Sub Class (continued)
723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings
309 Capital Outlay
651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 [IT Expenditure] Professional/Technical Services - Computer/I 852000 [IT Expenditure] Professional/Technical Services - Computer/I
312 Contracts
750000 Transfers Out
314 Transfers
690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants
315 Grants SPECIAL LINE ITEM EXPENDITURES

69,806 10,393 162,028 532,920 1,386,940 2,162,087
-
-

200 Bonds

-

847 Investment for Modernization

-

300

Georgia Bureau of Investigation

Expenditures by Sub Class (continued)

614000 Supplies & Materials

615000 Repairs & Maintenance

616000 Equipment on Inventory but not Capitalized

617000 Water & Sewer

618000 Energy

619000 Rents Other than Real Estate

620000 Insurance & Bonding

621000 Bad Debt Expense

622000 Freight

625000 Discounts Losts

626000 Procurement Card Purchases

627000 Other Operating Expense

640000 Travel

651000 Professional Services

652000 Professional Services - Expenses

653000 Contracts - Private Organizations

862000 [IT Expenditure] Computer Billings (Other Than GTA)

863000 [IT Expenditure] Software (Not Capitalized)

871001 Voice/Data Communication Services - GTA Computer Bill

871002 Voice/Data Communication Services - GTA Data Network Bill

871003 Voice/Data Communication Services - GTA Telecommunications Bill

871000 Voice / Data Communication Services (To pay GTA Invoices) Sub

-

872001 Voice/Data Communication Services - Wire/Cable

872002 Voice/Data Communication Services - MPLS

872003 Voice/Data Communication Services - Video

872004 Voice/Data Communication Services - Local Service

872005 Voice/Data Communication Services - Long Distance

872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing

872008 Voice/Data Communication Services - PBX

872008 Voice/Data Communication Services - VOIP

872009 Voice/Data Communication Services - Key System

872010 Voice/Data Communication Services - Mobile/Wireless

872011 Voice/Data Communication Services - Other

872000 Voice / Data Communication Services (Vendors OTHER THAN G

-

720000 Equipment (over $5,000)

821000 Computer/Telecommunications Equipment

885 Operating Expenses Colleges

-

301

Georgia Bureau of Investigation

Expenditures by Sub Class (continued)

501000 Regular Salaries

514000 F.I.C.A.

515000 Retirement

516000 Health Insurance

614000 Supplies & Materials

615000 Repairs & Maintenance

616000 Equipment on Inventory but not Capitalized

618000 Energy

627000 Other Operating Expense

640000 Travel

651000 Per Diem & Fees

653000 Contracts

863000 [IT Expenditure] Software (Not Capitalized)

871001 Voice/Data Communication Services - GTA Computer Bill

872000 Voice / Data Communication Services (Vendors OTHER THAN GTA )

889 Quickstart

-

000 Other

-

000 Other

-

000 Other
TOTAL EXPENDITURES State Funds Federal Funds Other Funds
Full Time Equivalent Positions Full Time Equivalent Consultants

-
13,250,139 8,635,503 4,397,928 216,708
30.5

302

Georgia Bureau of Investigation

Chapter 2, Section B - Expenditures by Application

Application Name (include short name and/or Acronym)
N/A - Agency does not track expenditures by application

Consultant Position FY 2008

FTE's

FTE's Expenditures

TOTAL Applications Expenditures TOTAL Applications Positions
TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions
TOTAL EXPENDITURES TOTAL POSITIONS

0

0

0

30.5

0

30.5

0 13250139 13250139

303

Georgia Bureau of Investigation
Chapter 3 Applications Profile
(Program, Function, Business Impact, etc.)
Not Reported
304

Georgia Bureau of Investigation

Chapter 4 - Inventory & Capitalized Assets

ITEM
Mainframe Desktop workstations Laptop workstations Servers Other (where applicable):
Routers Switches Firewalls Network printers Workstation printers Plotters Scanners
Other Wireless Devices

DESCRIPTION
Unisys CX7822 (main at NADC)
Owned and operated by GTA
Storage Area Network (SAN) 18 Treo's, 110 Blackberries, 110 Wireless Cards

QUANTITY
1 1995 526 112
35 46 35 112 414 2 50 1 238

Capitalized Asset Value of IT Equipment:

$1,787,425

General Age and Condition of Equipment: Description of condition. Not Reported.

3,567

305

State of Georgia
Information Technology Expenditures Report Fiscal Year 2008
For Period July 1, 2007 June 30, 2008
Georgia State Financing & Investment Commission
0

Georgia State Financing & Investment Commission
Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments
Agency Vision
The Georgia State Financing & Investment Commission is dedicated to becoming a leader in best practices in financial and construction management services and fiscal stewardship for the benefit of our greatest investors, Georgia's citizens. We believe in providing great customer service and seek to serve with the highest level of integrity and efficiency.
Agency Mission
Building Georgia's future through excellence in financial and construction management services.
Agency Strategic Goals
Financing & Investment - Develop an integrated web-based system for tracking bonds, expenditures, financial reporting needs.
Construction Division - Development of career paths for the employees of GSFIC promoting a future of growth.
Construction Division - Digital Imaging of GSFIC many documents, plans, accounting files and other records.
Construction Division - Enhancement of the Project Management database used for tracking projects.
Construction Division - Develop a programming for training and development of staff to enhance job knowledge.
304

Georgia State Financing & Investment Commission

Agency IT Projects
PROJECT A: Construction Project Management System
Project Description and Benefit: This program will help GSFIC effectively and efficiently manage state construction capitol outlay projects not only during the construction phase but throughout the project (including inception, pre-design, design and construction). This system should be internet based so that all parties involved in the project will have access to the database. This project management system will benefit GSFIC, their vendors, and other agencies by improving the communication process. It will standardize the information, and reporting provided on the many projects GSFIC oversees. We are currently in the final phases of completion and nearing the maintenance mode.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
$365,473

Construction/Implementation

High

$250,000-$500,000

State Funds
$365,473

Federal/Other Funds
$0

PROJECT B: Timekeeping System
Project Description and Benefit: his will be GSFIC's implementation on the Timekeeping System from Department of Audits. We will be modifying their system to meet the current needs of the Agency as well as reflect how timekeeping is currently done. We will be adding leave requests as well as visible leave balances for employees. This system will greatly reduce the human processing currently done in HR.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

Planning/Analysis/Design

High $ 40,000
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT C BIM Exploration
Project Description and Benefit: GSFIC will be exploring the use of Building Information Modeling to be better able to communicate with our Architect customers as well as our using Agencies. BIM will get us up to speed on the new platforms that are being used in architecture today.

Project Status Project Priority Lifetime Cost of Project

Planning/Analysis/Design
Medium $50,000

305

Georgia State Financing & Investment Commission

FY 2008 Total Funding
Not Reported

State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT D Digital Record Imaging

Project Description and Benefit: GSFIC will be laying the ground work for a FY 2009 project to implement Digital Record Imaging. We will be looking at ways to organize our digital files so that when ready, we will be able to scan in all documentation. We will be looking at a system at that time to manage the flow of documents between departments as well as searchable retrieval.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

Planning/Analysis/Design

Medium

$350,000

State Funds

Federal/Other Funds

Not Reported

Not Reported

PROJECT E GSFIC Bond Tracking and Reporting Application

Project Description and Benefit: GSFIC Financing and Investment division is developing a new tracking application for the sale and use of bonds. This will be replacing an aging access based application..

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

Planning/Analysis/Design

Medium

$25,000

State Funds
Not Reported

Federal/Other Funds
Not Reported

Agency Major IT Accomplishments
Construction Project Management System: Began interactive comp stat process to provide more timely information to employees and management
Timekeeping System: Setup and began using system in IT. Recently add HR to system. Expanding for non-exempt and hourly employees.

306

Georgia State Financing & Investment Commission

Chapter 2, Section A - Expenditures by Sub Class

Account/

Subclass

Description

APPROPRIATED COMMON LINE ITEM EXPENDITURES:

Salaries and Hourly Subtotal

501000 Regular Salaries

511000 Overtime

512000 Permanent Hourly

513000 Temporary Labor

Fringe Benefits Allocation

514000 F.I.C.A.

515000 Retirement

516000 Health Insurance

518000 Unemployment Insurance

519000 Workers' Compensation

520000 Merit System Assessments

598000 Pay for Performance

599000 Lapse 300 Personal Services

610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate (Copy machine rentals) 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation

301 Regular Operating Expense

722000 Motor Vehicle

303 Motor Vehicle Purchases

Total Expenditures
254,892 15
13,638 18,314 26,568 58,225
257 1,053
372,963
2,098 1,038 91,686
94,821
-

307

Georgia State Financing & Investment Commission

Expenditures by Sub Class (continued)

713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment

22,097 43,700

304 Equipment

65,797

814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Capitalization Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support

28,945 77,431
42,618 10,320

305 Computer Charges

159,313

648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals

306 Real Estate Rentals

-

871001 Voice/Data Communication Services - GTA Computer Bill 871002 Voice/Data Communication Services - GTA Data Network Bill 871003 Voice/Data Communication Services - GTA Telecommunicatio 871000 Voice / Data Communication Services (To pay GTA Invoices) Sub 872001 Voice/Data Communication Services - Wire/Cable 872002 Voice/Data Communication Services - MPLS 872003 Voice/Data Communication Services - Video 872004 Voice/Data Communication Services - Local Service 872005 Voice/Data Communication Services - Long Distance 872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing 872008 Voice/Data Communication Services - PBX 872008 Voice/Data Communication Services - VOIP 872009 Voice/Data Communication Services - Key System 872010 Voice/Data Communication Services - Mobile/Wireless 872011 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Vendors OTHER THAN G

24,801 55,121 79,923
5,826 69,775 75,602

307 Telecommunications Total

155,524

308

Georgia State Financing & Investment Commission

Expenditures by Sub Class (continued)

723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings
309 Capital Outlay
651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 [IT Expenditure] Professional/Technical Services - Computer/I 852000 [IT Expenditure] Professional/Technical Services - Computer/IT Expenses
312 Contracts
750000 Transfers Out
314 Transfers
690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants
315 Grants SPECIAL LINE ITEM EXPENDITURES

16,380 100,129 116,509
-
-

200 Bonds

-

847 Investment for Modernization

-

309

Georgia State Financing & Investment Commission

Expenditures by Sub Class (continued)

614000 Supplies & Materials

615000 Repairs & Maintenance

616000 Equipment on Inventory but not Capitalized

617000 Water & Sewer

618000 Energy

619000 Rents Other than Real Estate

620000 Insurance & Bonding

621000 Bad Debt Expense

622000 Freight

625000 Discounts Losts

626000 Procurement Card Purchases

627000 Other Operating Expense

640000 Travel

651000 Professional Services

652000 Professional Services - Expenses

653000 Contracts - Private Organizations

862000 [IT Expenditure] Computer Billings (Other Than GTA)

863000 [IT Expenditure] Software (Not Capitalized)

871001 Voice/Data Communication Services - GTA Computer Bill

871002 Voice/Data Communication Services - GTA Data Network Bill

871003 Voice/Data Communication Services - GTA Telecommunications Bill

871000 Voice / Data Communication Services (To pay GTA Invoices) Sub

-

872001 Voice/Data Communication Services - Wire/Cable

872002 Voice/Data Communication Services - MPLS

872003 Voice/Data Communication Services - Video

872004 Voice/Data Communication Services - Local Service

872005 Voice/Data Communication Services - Long Distance

872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing

872008 Voice/Data Communication Services - PBX

872008 Voice/Data Communication Services - VOIP

872009 Voice/Data Communication Services - Key System

872010 Voice/Data Communication Services - Mobile/Wireless

872011 Voice/Data Communication Services - Other

872000 Voice / Data Communication Services (Vendors OTHER THAN G

-

720000 Equipment (over $5,000)

821000 Computer/Telecommunications Equipment

885 Operating Expenses Colleges

-

310

Georgia State Financing & Investment Commission

Expenditures by Sub Class (continued)

501000 Regular Salaries

514000 F.I.C.A.

515000 Retirement

516000 Health Insurance

614000 Supplies & Materials

615000 Repairs & Maintenance

616000 Equipment on Inventory but not Capitalized

618000 Energy

627000 Other Operating Expense

640000 Travel

651000 Per Diem & Fees

653000 Contracts

863000 [IT Expenditure] Software (Not Capitalized)

871001 Voice/Data Communication Services - GTA Computer Bill

872000 Voice / Data Communication Services (Vendors OTHER THAN GTA )

889 Quickstart

-

000 Other

-

000 Other

-

000 Other
TOTAL EXPENDITURES State Funds Federal Funds Other Funds
Full Time Equivalent Positions Full Time Equivalent Consultants

964,927
4 0.5

311

Georgia State Financing & Investment Commission

Chapter 2, Section B - Expenditures by

Application

Application Name (include short name and/or Acronym)

Consultant Position FY 2008 FTE's FTE's Expenditures

Maximus Inc- Maintains Construction Accounting System

PeopleSoft - License fee (For Maximus above)

Facilities Program Management Inc. -

Construction Project Tracking Database

0.75

Timekeeping System

1

TOTAL Applications Expenditures TOTAL Applications Positions TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions TOTAL EXPENDITURES TOTAL POSITIONS
312

0

0

1.75

964927.06

0.5

2.25

964927.06

0.5

4

Georgia State Financing & Investment Commission
Chapter 3 Applications Profile

(Program, Function, Business Impact, etc.)

Application A:
CONSTRUCTION ACCOUNTING SYSTEM (Maintained by Maximus, Inc.)
Program or Sub-Program: Administration Description of Application Function:
GSFIC uses a customized PeopleSoft Financial system to record the Capital Outlay Projects. Approximately 25 agencies with an estimated 387 projects are in this system.

o Platform/Host: o Operating System: o Database:

IBM Sequent SHV & Microsoft NT DYNIX/PTX Oracle 8.1.7

Annual Volume: Unit of Measure:
FY 2008 Not Reported

$777,000,000 Construction Dollars
Consultant FTEs: Not Reported

Staff FTEs: Not Reported

Application B:
PEOPLESOFT - LICENSE FEE (FOR MAXIMUS ABOVE)
Program or Sub-Program: Administration Description of Application Function:
Not Reported.

o Platform/Host: o Operating System: o Database:

IBM Sequent SHV & Microsoft NT DYNIX/PTX Oracle 8.1.7

Annual Volume: Unit of Measure:
FY 2008 Not Reported

Not Reported Not Reported
Consultant FTEs: Not Reported

Staff FTEs: Not Reported

Application C:
FACILITIES PROGRAM MANAGEMENT INC. - CONSTRUCTION PROJECT TRACKING DATABASE
Program or Sub-Program: Project Management Description of Application Function:

313

Georgia State Financing & Investment Commission

A customized date base to track GSFIC managed construction projects are maintained in this database. Reports are produced for agencies to keep them abreast of their capital project activity. Eventually, GSFIC would like to place this database on the web and allow anyone to review the projects.

o Platform/Host: o Operating System: o Database:

Microsoft Access Windows 2000+ Access/SQL Server

Annual Volume: Unit of Measure:
FY 2008 Not Reported

518 # of Projects in System
Consultant FTEs: Not Reported

Staff FTEs: 0.75

Application D:
TIMEKEEPING SYSTEM
Program or Sub-Program: Administration Description of Application Function:
Expanding on system developed by Dept of Audits to keep time and leave keeping for agency employees.

o Platform/Host: o Operating System: o Database:

Microsoft SQL Server Linux Access/SQL Server

Annual Volume: Unit of Measure:
FY 2008 Not Reported

14

Employee Timesheets Currently

Consultant FTEs:

Staff FTEs:

Not Reported

1.00

314

Georgia State Financing & Investment Commission

Chapter 4 - Inventory & Capitalized Assets

ITEM
Mainframe Desktop workstations Laptop workstations
Servers Other (where applicable):
Routers Switches Firewalls Network printers
Plotters Scanners Wireless Devices

DESCRIPTION
4 Dell OptiPlex GX260, 10 GX240 L620, 38 L610, 31 L600, 2 L810, 5 L800,1 L420, 5 C640 4 PE1950, 2 PE2950, 2 PE2850
Cisco 3750 Catalyst 2950 PIX 515e 19 Xerox WorkCentre Pro, 26 HP Laser Jet, 1 Kyrocera, 10 Canon ImageRunners, 7 HP Color Laser Jet HP DesignJet

QUANTITY
14 133
8
1 8 1 63
2 5 75

310

Capitalized Asset Value of IT Equipment:

$175,000

General Age and Condition of Equipment: Description of condition. Approx .5-3 years old. All in fair to good condition.

315

State of Georgia
Information Technology Expenditures Report Fiscal Year 2008
For Period July 1, 2007 June 30, 2008
Georgia Department of Juvenile Justice
0

Georgia Department of Juvenile Justice
Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments
Agency Vision
Youth served by the Department of Juvenile Justice will be offered the opportunity to achieve their highest potential through proven, innovative and effective programs delivered in appropriate settings by a well trained, professional staff, with a commitment to best practices in juvenile corrections.
Agency Mission
To protect and serve the citizens of Georgia by holding youthful offenders accountable for their actions through the delivery of effective services, in appropriate settings, establishing youth in their communities as law abiding citizens.
Agency Strategic Goals
Provide a continuum of high-quality services for youth.
Maximize the impact of agency outcomes.
Promote an environment that supports employees in achieving both individual and agency success.
Promote partnership collaboration to maximize positive impact on youth and families.
Maximize the effectiveness of our physical, human and financial assets.
Agency IT Projects
PROJECT A: Employee Training Management System
313

Georgia Department of Juvenile Justice

Project Description and Benefit: Provide employees, facilities and training department automated mean to request training, alert managers of pending staff needing training; perpetuate data from requestor to registrar, instructor and facility management; classroom and training location scheduling, employee training scheduling.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
$200,000

Construction/Implementation

High

$200,000

State Funds
$200,000

Federal/Other Funds
$0

PROJECT B: KRONOS Time & Attendance System
Project Description and Benefit: Will provide more management oversight of hourly pay and non exempt employees overtime and comp time. A tool to aid in monitoring compliance with FLSA and standardization. Completed implementation at 6 sites and 21 more sites to roll out.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
$500,000

Constuction/Implementation

High

$600,000

State Funds

Federal/Other Funds

$500,000

$0

PROJECT C: Enhanced Youth Service Plan (JTS)
Project Description and Benefit: JTS module will provide users a means to link and be accountable so that the youth accessed needs be better served. Service plans goals and objectives are linked to services that address needs identified by Comprehensive Risk Needs Assessment. Case Management tracking, Legal History maintenance

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
$300,000

Construction/Implementation

High

$300,000

State Funds

Federal/Other Funds

$200,000

$100,000

PROJECT D: Develop Strategic Plan Implementation Communication web site using Microsoft Sharepoint
Project Description and Benefit: Communicate to all DJJ staff status of Strategic Project implementation progress and communicate performance measure updates.

Project Status

Construction/Implementation

314

Georgia Department of Juvenile Justice

Project Priority Lifetime Cost of Project FY 2008 Total Funding
$10,000

High $50,000
State Funds
$10,000

Federal/Other Funds
$0

PROJECT E: Program Service Support JTS
Project Description and Benefit: Provide enhancements to Education, Health Services, and Behavioral Health Modules; implemented Mental Treatment Plan and progress notes; and implemented Education Scheduling, SAC's accreditation management reporting, grade book, and special ed tracking along with Symsnet (all for secure facilities)

Project Status
Project Priority Lifetime Cost of Project FY 2008 Total Funding
$400,000

RFP not needed. Complete/Maintenance

Not Reported $600,000
State Funds
$200,000

Federal/Other Funds
$0

PROJECT F: Teleconferencing
Project Description and Benefit: To provide better communication across department, help staff become more efficient, and Family & juvenile reunification. At 24 DJJ sites implement teleconferencing to perform Parent/guardian/juvenile distance meeting, hold detention release review meetings across multiple Court Service Offices and detention Centers, Distance training for staff, youth staffing for health workers, mental health workers, and Case workers. FY 08 added 10 sites.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
$340,000

Complete/Maintenance

High $340,000
State Funds
$230,000

Federal/Other Funds
$110,000

PROJECT G: IT Infrastructure Outsourcing
Project Description and Benefit: Improved refresh of computers, disaster recovery/business continuity, better computer support services to the field $14000000 over 7 years approximate for DJJ - Major RFP in progress with 12 other state agencies.

Project Status Project Priority

Will need RFP Planning/Analysis/Design
High

315

Georgia Department of Juvenile Justice

Lifetime Cost of Project FY 2008 Total Funding
$1,000,000

$14,000,000
State Funds
$1,000,000

Federal/Other Funds
$0

Agency Major IT Accomplishments

Not Reported

316

Georgia Department of Juvenile Justice

Chapter 2, Section A - Expenditures by Sub Class

Account/

Subclass

Description

APPROPRIATED COMMON LINE ITEM EXPENDITURES:

Salaries and Hourly Subtotal

501000 Regular Salaries

511000 Overtime

512000 Permanent Hourly

513000 Temporary Labor

Fringe Benefits Allocation

514000 F.I.C.A.

515000 Retirement

516000 Health Insurance

518000 Unemployment Insurance

519000 Workers' Compensation

520000 Merit System Assessments

598000 Pay for Performance

599000 Lapse 300 Personal Services

610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation

301 Regular Operating Expense

722000 Motor Vehicle

303 Motor Vehicle Purchases

Total Expenditures
1,003,577.24
73,680.52 104,829.60 235,984.05
1,931.00 3,969.00
1,423,971
5 14,758 98,015 38,378 22,214
5,558
553
8,640 9,832
197,953
-

317

Georgia Department of Juvenile Justice

Expenditures by Sub Class (continued)
713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment
304 Equipment
814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Capitalization Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support
305 Computer Charges
648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals
306 Real Estate Rentals
871001 Voice/Data Communication Services - GTA Computer Bill 871002 Voice/Data Communication Services - GTA Data Network Bil 871003 Voice/Data Communication Services - GTA Telecommunicatio 871000 Voice / Data Communication Services (To pay GTA Invoices) Sub 872001 Voice/Data Communication Services - Wire/Cable 872002 Voice/Data Communication Services - MPLS 872003 Voice/Data Communication Services - Video 872004 Voice/Data Communication Services - Local Service 872005 Voice/Data Communication Services - Long Distance 872006 Voice/Data Communication Services - Voice Mail and Other V 872008 Voice/Data Communication Services - PBX 872008 Voice/Data Communication Services - VOIP 872009 Voice/Data Communication Services - Key System 872010 Voice/Data Communication Services - Mobile/Wireless 872011 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Vendors OTHER THAN G
307 Telecommunications Total

19,806.07
2,488 334,639
-
1,344,861
1,701,795
35,813 667,949 1,096,686 1,800,448 30,490
5,836 37,924 14,930
6,583
857,785 40
953,588 2,754,036

318

Georgia Department of Juvenile Justice

Expenditures by Sub Class (continued)
723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings
309 Capital Outlay
651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 [IT Expenditure] Professional/Technical Services - Computer/I 852000 [IT Expenditure] Professional/Technical Services - Computer/I
312 Contracts
750000 Transfers Out
314 Transfers
690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants
315 Grants SPECIAL LINE ITEM EXPENDITURES

-
2,201,377 2,581
2,203,958 -
-

200 Bonds

-

847 Investment for Modernization

-

319

Georgia Department of Juvenile Justice

Expenditures by Sub Class (continued)

614000 Supplies & Materials

615000 Repairs & Maintenance

616000 Equipment on Inventory but not Capitalized

617000 Water & Sewer

618000 Energy

619000 Rents Other than Real Estate

620000 Insurance & Bonding

621000 Bad Debt Expense

622000 Freight

625000 Discounts Losts

626000 Procurement Card Purchases

627000 Other Operating Expense

640000 Travel

651000 Professional Services

652000 Professional Services - Expenses

653000 Contracts - Private Organizations

862000 [IT Expenditure] Computer Billings (Other Than GTA)

863000 [IT Expenditure] Software (Not Capitalized)

871001 Voice/Data Communication Services - GTA Computer Bill

871002 Voice/Data Communication Services - GTA Data Network Bill

871003 Voice/Data Communication Services - GTA Telecommunications Bill

871000 Voice / Data Communication Services (To pay GTA Invoices) Sub

-

872001 Voice/Data Communication Services - Wire/Cable

872002 Voice/Data Communication Services - MPLS

872003 Voice/Data Communication Services - Video

872004 Voice/Data Communication Services - Local Service

872005 Voice/Data Communication Services - Long Distance

872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing

872008 Voice/Data Communication Services - PBX

872008 Voice/Data Communication Services - VOIP

872009 Voice/Data Communication Services - Key System

872010 Voice/Data Communication Services - Mobile/Wireless

872011 Voice/Data Communication Services - Other

872000 Voice / Data Communication Services (Vendors OTHER THAN G

-

720000 Equipment (over $5,000)

821000 Computer/Telecommunications Equipment

885 Operating Expenses Colleges

-

320

Georgia Department of Juvenile Justice

Expenditures by Sub Class (continued)

501000 Regular Salaries

514000 F.I.C.A.

515000 Retirement

516000 Health Insurance

614000 Supplies & Materials

615000 Repairs & Maintenance

616000 Equipment on Inventory but not Capitalized

618000 Energy

627000 Other Operating Expense

640000 Travel

651000 Per Diem & Fees

653000 Contracts

863000 [IT Expenditure] Software (Not Capitalized)

871001 Voice/Data Communication Services - GTA Computer Bill

872000 Voice / Data Communication Services (Vendors OTHER THAN GTA )

889 Quickstart

-

000 Other

-

000 Other

-

000 Other
TOTAL EXPENDITURES State Funds Federal Funds Other Funds
Full Time Equivalent Positions Full Time Equivalent Consultants

-
8,281,713 6,509,045
318,344 1,454,324
25 26.97

321

Georgia Department of Juvenile Justice
Chapter 2, Section B - Expenditures by Application

Application Name (include short name and/or Acronym) Juvenile Tracking System JTS Juvenile Tracking System JTS Juvenile Tracking System JTS Juvenile Tracking System JTS Juvenile Tracking System JTS Juvenile Tracking System JTS

Consultant Position FY 2008

FTE's FTE's Expenditures

1.27

1.38 181396

1.89

2.04

253,955

2.47

2.68

373,677

0.53

0.58

72,559

4.38

4.74

580,469

4.45

4.8

569,586

TOTAL Applications Expenditures TOTAL Applications Positions
TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions
TOTAL EXPENDITURES TOTAL POSITIONS

14.99 11.98 26.97

16.22 8.28 24.5

2031642 6250071.15 8281713.15

322

Georgia Department of Juvenile Justice

Chapter 3 Applications Profile
(Program, Function, Business Impact, etc.)

JUVENILE TRACKING SYSTEM
Program or Sub-Program: Administration, Community Supervision, Non-secure Commitment, Non-secure Detention, Secure Detention (RYDC), Secure Commitment (YDC), Juvenile Delinquency Prevention
Description of Application Function: JTS Is DJJ's primary enterprise database for tracking juvenile information Case notes, admissions & releases (to detention, YDC, STP, commitments, probation Housing, case notes, mental health, medical, Education (grades attendance) legal information (Juvenile Court and offense data), incidents, movements, Program data (residential and services provided), assessments (Detention, Comprehensive Risk Needs, Mental Health Screening, etc) Medicaid Cases, Programs and Services).

o Platform/Host: o Operating System: o Database:

Local Agency Server/Dell Windows 2003 MS SQL

Annual Volume: Unit of Measure: Annual Volume: Unit of Measure: Annual Volume: Unit of Measure: Annual Volume: Unit of Measure: Annual Volume: Unit of Measure: Annual Volume: Unit of Measure: Annual Volume: Unit of Measure: TOTAL ANNUAL
VOLUME FY 2008 $ 2,031,642

57,557 Youth Served Annually 28,379 Average Daily Population 21,228 Detention admissions annually 909 YDC admission annually 2,888 Short term program admissions annually 3,291 Non-secure residential admissions annually 55,891 Youth supervised at home annually
170,159

Consultant FTEs: 14.99

Staff FTEs: 16.22

323

Georgia Department of Juvenile Justice

Chapter 4 - Inventory & Capitalized Assets

ITEM
Mainframe Desktop workstations

DESCRIPTION

Laptop workstations Servers Other (where applicable):
Routers Switches Firewalls Network printers Workstation printers
Other

Storage Area Network

Wireless Devices:

QUANTITY
2,655
860 64
90 347 18 198 2105
1

6,338

Capitalized Asset Value of IT Equipment:

$5,847,250

General Age and Condition of Equipment: Description of condition. Not Reported.

324

State of Georgia
Information Technology Expenditures Report Fiscal Year 2008
For Period July 1, 2007 June 30, 2008
GA Children & Youth Coordinating Council
0

Georgia Children & Youth Coordinating Council
Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments
Agency Vision
CYCC will empower local communities through programs that promote accountability and healthy choices for Georgia's youth.
Agency Mission
Oversee the efficient administration of taxpayer funds through the provision of grant opportunities to local communities for effective prevention and intervention services for Georgia youth and families.
Agency Strategic Goals
Funding is provided to juvenile courts and other community organizations to develop and implement prevention, intervention, and treatment programs designed to reduce juvenile delinquency.
Funding is provided for abstinence education programs and underage drinking enforcement programs to promote healthy choices among Georgia's youth.
CYCC educational resources will be available to all Georgians.
To establish a more coordinated, integrated child welfare and juvenile justice system at the local level.
Monitor potential state legislation related to children and youth and provide information to key stakeholders.
Maintain sufficient and competent workforce to meet agency's needs.
324

Georgia Children & Youth Coordinating Council

Agency IT Projects
PROJECT A: Continued Enhancement of Grants Database (DJJ as parent agency provides this to us at no cost to CYCC)
Project Description and Benefit: A unified database will provide real-time information on the 150+ grants that CYCC administers throughout the State. Detailed information about these multiple projects will allow for greater oversight and evaluation and will increase CYCC's ability to respond quickly to local and state needs. This will also enhance CYCC's ability to measure program outcomes and report those results via the Prioritized Program Budgeting process.

Project Status
Project Priority Lifetime Cost of Project FY 2008 Total Funding
$160,000

RFP Not Needed Construction/Implementation

High

$160,000

State Funds
$0

Federal/Other Funds
$0

PROJECT B: Enhancement of Website
Project Description and Benefit: This project complements the Governor's goal of best managed state in the nation. CYCC has assigned a staff member as the agency's webmaster to work in cooperation with DJJ's Office of Technology and Information Services office versus using an outside vendor. In FY 2008, significant upgrades to the site will take place to allow for greater navigation as well as enhanced customer service and information sharing.

Project Status
Project Priority Lifetime Cost of Project FY 2008 Total Funding
$5,000

RFP not needed. Construction/Implementation

High

$5,000

State Funds
$0

Federal/Other Funds
$0

PROJECT C: Web-based Grants Management System
Project Description and Benefit: This new web-based system will increase time efficiency of CYCC staff and clients by allowing electronic submission of grant applications. It will also allow clients access their grant files as well as statewide data without assistance from CYCC staff. Project reports will automatically interface with CYCC's database, dramatically increasing response time to customer requests. Further, this type of system will allow CYCC staff to access grant information remotely from any location in the State and provide immediate, up-to-date information to stakeholders upon request. DJJ is providing a computer programmer to CYCC for this project. Testing of the new system will occur in the last quarter of FY 2008 with full implementation in FY 2009.

325

Georgia Children & Youth Coordinating Council

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
$0

Decided not to pursue

Not Reported Not Reported
State Funds
$0

Federal/Other Funds
$0

Agency Major IT Accomplishments
Enhancement of Grants Database
With guidance from DJJ's Office of Technology and Information Services (OTIS), CYCC was able to implement desired changes in the grants database to include federal performance measures and new evaluation tools. Continued maintenance will occur in FY 2008.
Enhanced Web Site
CYCC has a dedicated staff person who serves as the agency's webmaster. DJJ's OTIS staff has worked cooperatively with her on making improvements to the site during FY 2007. This capability has allowed CYCC to maintain current information on the site and load "bulletin board" notices quickly to increase customer service. CYCC will make significant upgrades in FY 2008.
Web-Based Grants Mgmt. System
In FY 2007, DJJ's computer programmer worked closely with CYCC to obtain knowledge of the South Carolina model system and its functionality. Grant documents have been revised to reflect CYCC policies and are ready for uploading in the new system. Testing will occur in the last quarter of FY 2008 with full implementation in FY 2009.

326

Georgia Children & Youth Coordinating Council

Chapter 2, Section A - Expenditures by Sub Class

Account/

Subclass

Description

APPROPRIATED COMMON LINE ITEM EXPENDITURES:

Salaries and Hourly Subtotal

501000 Regular Salaries

511000 Overtime

512000 Permanent Hourly

513000 Temporary Labor

Fringe Benefits Allocation

514000 F.I.C.A.

515000 Retirement

516000 Health Insurance

518000 Unemployment Insurance

519000 Workers' Compensation

520000 Merit System Assessments

598000 Pay for Performance

599000 Lapse 300 Personal Services

610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation

301 Regular Operating Expense

722000 Motor Vehicle

303 Motor Vehicle Purchases

Total Expenditures
18,351 1,404 1,910 4,192
25,857
87
87 -

327

Georgia Children & Youth Coordinating Council

Expenditures by Sub Class (continued)

713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment

304 Equipment

-

814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Capitalization Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support

1,786 3,749
1,325

305 Computer Charges

6,860

648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals

306 Real Estate Rentals

-

871001 Voice/Data Communication Services - GTA Computer Bill 871002 Voice/Data Communication Services - GTA Data Network Bill 871003 Voice/Data Communication Services - GTA Telecommunicatio 871000 Voice / Data Communication Services (To pay GTA Invoices) Sub 872001 Voice/Data Communication Services - Wire/Cable 872002 Voice/Data Communication Services - MPLS 872003 Voice/Data Communication Services - Video 872004 Voice/Data Communication Services - Local Service 872005 Voice/Data Communication Services - Long Distance 872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing 872008 Voice/Data Communication Services - PBX 872008 Voice/Data Communication Services - VOIP 872009 Voice/Data Communication Services - Key System 872010 Voice/Data Communication Services - Mobile/Wireless 872011 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Vendors OTHER THAN G

4,440 4,440
2,050 2,050

307 Telecommunications Total

6,490

328

Georgia Children & Youth Coordinating Council

Expenditures by Sub Class (continued)

723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings

309 Capital Outlay

-

651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 [IT Expenditure] Professional/Technical Services - Computer/IT 852000 [IT Expenditure] Professional/Technical Services - Computer/IT Expenses

312 Contracts

-

750000 Transfers Out

314 Transfers

-

690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants

315 Grants

-

SPECIAL LINE ITEM EXPENDITURES

200 Bonds

-

847 Investment for Modernization

-

329

Georgia Children & Youth Coordinating Council

Expenditures by Sub Class (continued)

614000 Supplies & Materials

615000 Repairs & Maintenance

616000 Equipment on Inventory but not Capitalized

617000 Water & Sewer

618000 Energy

619000 Rents Other than Real Estate

620000 Insurance & Bonding

621000 Bad Debt Expense

622000 Freight

625000 Discounts Losts

626000 Procurement Card Purchases

627000 Other Operating Expense

640000 Travel

651000 Professional Services

652000 Professional Services - Expenses

653000 Contracts - Private Organizations

862000 [IT Expenditure] Computer Billings (Other Than GTA)

863000 [IT Expenditure] Software (Not Capitalized)

871001 Voice/Data Communication Services - GTA Computer Bill

871002 Voice/Data Communication Services - GTA Data Network Bill

871003 Voice/Data Communication Services - GTA Telecommunications Bill

871000 Voice / Data Communication Services (To pay GTA Invoices) Sub

-

872001 Voice/Data Communication Services - Wire/Cable

872002 Voice/Data Communication Services - MPLS

872003 Voice/Data Communication Services - Video

872004 Voice/Data Communication Services - Local Service

872005 Voice/Data Communication Services - Long Distance

872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing

872008 Voice/Data Communication Services - PBX

872008 Voice/Data Communication Services - VOIP

872009 Voice/Data Communication Services - Key System

872010 Voice/Data Communication Services - Mobile/Wireless

872011 Voice/Data Communication Services - Other

872000 Voice / Data Communication Services (Vendors OTHER THAN G

-

720000 Equipment (over $5,000)

821000 Computer/Telecommunications Equipment

885 Operating Expenses Colleges

-

330

Georgia Children & Youth Coordinating Council

Expenditures by Sub Class (continued)

501000 Regular Salaries

514000 F.I.C.A.

515000 Retirement

516000 Health Insurance

614000 Supplies & Materials

615000 Repairs & Maintenance

616000 Equipment on Inventory but not Capitalized

618000 Energy

627000 Other Operating Expense

640000 Travel

651000 Per Diem & Fees

653000 Contracts

863000 [IT Expenditure] Software (Not Capitalized)

871001 Voice/Data Communication Services - GTA Computer Bill

872000 Voice / Data Communication Services (Vendors OTHER THAN GTA )

889 Quickstart

-

000 Other

-

000 Other

-

000 Other
TOTAL EXPENDITURES State Funds Federal Funds Other Funds
Full Time Equivalent Positions Full Time Equivalent Consultants

39,294 22,901 16,393
0.50 0

331

Georgia Children & Youth Coordinating Council

Chapter 2, Section B - Expenditures by Application

Application Name (include short name and/or Acronym)
N/A (all infrastructure)

Consultant Position FY 2008 FTE's FTE's Expenditures

TOTAL Applications Expenditures TOTAL Applications Positions
TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions
TOTAL EXPENDITURES TOTAL POSITIONS

0

0

0

0.5

0

0.5

0 39294 39294

332

Georgia Children & Youth Coordinating Council
Chapter 3 Applications Profile
(Program, Function, Business Impact, etc.)
N/A
333

Georgia Children & Youth Coordinating Council

Chapter 4 - Inventory & Capitalized Assets

ITEM
Mainframe
Desktop workstations Laptop workstations Servers Other (where applicable):
Routers Switches Firewalls Network printers Workstation printers
Other

DESCRIPTION
Refer to DJJ's Inventory for CYCC Equipment

QUANTITY

Capitalized Asset Value of IT Equipment:

Refer to DJJ for CYCC asset value

General Age and Condition of Equipment: Description of condition: Not Reported

334

State of Georgia
Information Technology Expenditures Report Fiscal Year 2008
For Period July 1, 2007 June 30, 2008
Georgia Department of Labor
0

Georgia Department of Labor
Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments
Agency Vision
To become a national leader in assisting individuals to achieve their highest workplace potential and level of independence
Agency Mission
To work with public and private partners in building a world-class workforce system that contributes to Georgia's economic prosperity. We will accomplish this by creating opportunities and providing services that:
Assist individuals to attain their work goals and increase self-sufficiency through employment, training, comprehensive rehabilitation and support services
Assist employers to meet their business needs through employee recruitment and selection services workforce information and technical support.
Agency Strategic Goals
The department will provide high quality, responsive and universally accessible services that provide customer choice and exceed customer expectations.
The department will continue to promote and facilitate partnerships at all levels for effective program and service outcomes.
The department will promote individual and organizational growth and effectiveness.
The department will actively and effectively market service delivery capabilities.
333

Georgia Department of Labor
The department will use state-of-the-art technology that supports effective and efficient service delivery.
Agency IT Projects
Not Reported
Agency Major IT Accomplishments
Not Reported
334

Georgia Department of Labor

Chapter 2, Section A - Expenditures by Sub Class

Account/

Subclass

Description

APPROPRIATED COMMON LINE ITEM EXPENDITURES:

Salaries and Hourly Subtotal

501000 Regular Salaries

511000 Overtime

512000 Permanent Hourly

513000 Temporary Labor

Fringe Benefits Allocation

514000 F.I.C.A.

515000 Retirement

516000 Health Insurance

518000 Unemployment Insurance

519000 Workers' Compensation

520000 Merit System Assessments

598000 Pay for Performance

599000 Lapse 300 Personal Services

610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation

301 Regular Operating Expense

722000 Motor Vehicle

303 Motor Vehicle Purchases

Total Expenditures
11,437,786
140,498 1,545,224
-

335

Georgia Department of Labor

Expenditures by Sub Class (continued)

713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment

304 Equipment

40,463

814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Capitalization Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support

305 Computer Charges

17,395,361

648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals

306 Real Estate Rentals

-

871001 Voice/Data Communication Services - GTA Computer Bill

871002 Voice/Data Communication Services - GTA Data Network Bill

871003 Voice/Data Communication Services - GTA Telecommunications Bill

871000 Voice / Data Communication Services (To pay GTA Invoices) Sub

-

872001 Voice/Data Communication Services - Wire/Cable

872002 Voice/Data Communication Services - MPLS

872003 Voice/Data Communication Services - Video

872004 Voice/Data Communication Services - Local Service

872005 Voice/Data Communication Services - Long Distance

872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing

872008 Voice/Data Communication Services - PBX

872008 Voice/Data Communication Services - VOIP

872009 Voice/Data Communication Services - Key System

872010 Voice/Data Communication Services - Mobile/Wireless

872011 Voice/Data Communication Services - Other

872000 Voice / Data Communication Services (Vendors OTHER THAN G

-

307 Telecommunications Total

1,172,406

336

Georgia Department of Labor

Expenditures by Sub Class (continued)

723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings
309 Capital Outlay
651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 [IT Expenditure] Professional/Technical Services - Computer/IT 852000 [IT Expenditure] Professional/Technical Services - Computer/IT Expenses
312 Contracts
750000 Transfers Out
314 Transfers
690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants
315 Grants SPECIAL LINE ITEM EXPENDITURES

1,462
292,522 -
-

200 Bonds

-

847 Investment for Modernization

-

337

Georgia Department of Labor

Expenditures by Sub Class (continued)

614000 Supplies & Materials

615000 Repairs & Maintenance

616000 Equipment on Inventory but not Capitalized

617000 Water & Sewer

618000 Energy

619000 Rents Other than Real Estate

620000 Insurance & Bonding

621000 Bad Debt Expense

622000 Freight

625000 Discounts Losts

626000 Procurement Card Purchases

627000 Other Operating Expense

640000 Travel

651000 Professional Services

652000 Professional Services - Expenses

653000 Contracts - Private Organizations

862000 [IT Expenditure] Computer Billings (Other Than GTA)

863000 [IT Expenditure] Software (Not Capitalized)

871001 Voice/Data Communication Services - GTA Computer Bill

871002 Voice/Data Communication Services - GTA Data Network Bill

871003 Voice/Data Communication Services - GTA Telecommunications Bill

871000 Voice / Data Communication Services (To pay GTA Invoices) Sub

-

872001 Voice/Data Communication Services - Wire/Cable

872002 Voice/Data Communication Services - MPLS

872003 Voice/Data Communication Services - Video

872004 Voice/Data Communication Services - Local Service

872005 Voice/Data Communication Services - Long Distance

872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing

872008 Voice/Data Communication Services - PBX

872008 Voice/Data Communication Services - VOIP

872009 Voice/Data Communication Services - Key System

872010 Voice/Data Communication Services - Mobile/Wireless

872011 Voice/Data Communication Services - Other

872000 Voice / Data Communication Services (Vendors OTHER THAN G

-

720000 Equipment (over $5,000)

821000 Computer/Telecommunications Equipment

885 Operating Expenses Colleges

-

338

Georgia Department of Labor

Expenditures by Sub Class (continued)

501000 Regular Salaries

514000 F.I.C.A.

515000 Retirement

516000 Health Insurance

614000 Supplies & Materials

615000 Repairs & Maintenance

616000 Equipment on Inventory but not Capitalized

618000 Energy

627000 Other Operating Expense

640000 Travel

651000 Per Diem & Fees

653000 Contracts

863000 [IT Expenditure] Software (Not Capitalized)

871001 Voice/Data Communication Services - GTA Computer Bill

872000 Voice / Data Communication Services (Vendors OTHER THAN GTA )

889 Quickstart

-

000 Other

-

000 Other

-

000 Other
TOTAL EXPENDITURES State Funds Federal Funds Other Funds
Full Time Equivalent Positions Full Time Equivalent Consultants

31,883,762

339

Georgia Department of Labor

Chapter 2, Section B - Expenditures by Application

Application Name (include short name and/or Acronym)
Not Reported

Consultant Position FY 2008

FTE's

FTE's Expenditures

TOTAL Applications Expenditures TOTAL Applications Positions
TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions
TOTAL EXPENDITURES TOTAL POSITIONS

0

0

0

31883761.85

0

0

31883761.85

0

0

340

Georgia Department of Labor
Chapter 3 Applications Profile
(Program, Function, Business Impact, etc.)
Not Reported
341

Georgia Department of Labor

Chapter 4 - Inventory & Capitalized Assets

ITEM
Mainframe Desktop workstations Laptop workstations Servers Other (where applicable):
Routers Switches Firewalls Network printers Workstation printers
Other

DESCRIPTION

QUANTITY

Capitalized Asset Value of IT Equipment:

Not Reported

General Age and Condition of Equipment: Description of condition. Not Reported

342

State of Georgia
Information Technology Expenditures Report Fiscal Year 2008
For Period July 1, 2007 June 30, 2008
Georgia Department of Law
0

Georgia Department of Law
Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments
Agency Vision
"We will provide the people of Georgia with an independent Department of Law committed to excellence in our work. We will set the standard for quality management in state government and will be staffed by well-trained, highly motivated, innovative and diverse people working as a team in a pleasant environment. We will be leaders in the legal profession and will deliver quality legal services to our clients. At the same time, we will be leaders in helping state government operate openly."
Agency Mission
"The mission of the Department of Law is to serve the citizens of the State of Georgia by providing legal representation of the highest quality to the agencies, officers and employees of state government and by honorably and vigorously carrying out the constitutional and statutory responsibilities of the Attorney General."
Agency Strategic Goals
Provide high level legal representation to all State agencies, departments and authorities
Promote open government
Educate client agencies on new and emerging legal issues/trends and their impact on their organization/employees
Protect Georgia citizens and businesses from fraud
Prevent public corruption
Attract and retain qualified workforce
341

Georgia Department of Law

Agency IT Projects
PROJECT A: Imaging System
Project Description and Benefit: Implement an imaging system that integrates with our document management system.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

Not Reported Not Reported $50,001-250,000
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT B: Backup/Recovery Solution
Project Description and Benefit: Benefit - Implement a backup/recovery solution that will simplify the capture, process, storage and retrieve of data.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

Not Reported
Not Reported $25,00-$50,000
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT C: Data Storage
Project Description and Benefit: Benefit - Implement an interactive storage solution to increase the performance of our document management system.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

Not Reported

Not Reported $50,00-$100,000
State Funds
Not Reported

Federal/Other Funds
Not Reported

342

Georgia Department of Law
Agency Major IT Accomplishments
Not Reported
343

Georgia Department of Law

Chapter 2, Section A - Expenditures by Sub Class

Account/

Subclass

Description

APPROPRIATED COMMON LINE ITEM EXPENDITURES:

Salaries and Hourly Subtotal

501000 Regular Salaries

511000 Overtime

512000 Permanent Hourly

513000 Temporary Labor

Fringe Benefits Allocation

514000 F.I.C.A.

515000 Retirement

516000 Health Insurance

518000 Unemployment Insurance

519000 Workers' Compensation

520000 Merit System Assessments

598000 Pay for Performance

599000 Lapse 300 Personal Services

610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation

301 Regular Operating Expense

722000 Motor Vehicle

303 Motor Vehicle Purchases

Total Expenditures
54,215
3,781 5,635 12,287
31 234 146 76,328
93,925 93,925
-

344

Georgia Department of Law

Expenditures by Sub Class (continued)

713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment

80,337

304 Equipment

80,337

814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Capitalization Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support

86,221 154,807
55,896
211,869 25,940

305 Computer Charges

534,733

648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals

306 Real Estate Rentals

-

871001 Voice/Data Communication Services - GTA Computer Bill

871002 Voice/Data Communication Services - GTA Data Network Bill

871003 Voice/Data Communication Services - GTA Telecommunicatio

138,199

871000 Voice / Data Communication Services (To pay GTA Invoices) Sub

138,199

872001 Voice/Data Communication Services - Wire/Cable

872002 Voice/Data Communication Services - MPLS

872003 Voice/Data Communication Services - Video

872004 Voice/Data Communication Services - Local Service

872005 Voice/Data Communication Services - Long Distance

872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing

872008 Voice/Data Communication Services - PBX

872008 Voice/Data Communication Services - VOIP

872009 Voice/Data Communication Services - Key System

872010 Voice/Data Communication Services - Mobile/Wireless

15,580

872011 Voice/Data Communication Services - Other

576

872000 Voice / Data Communication Services (Vendors OTHER THAN G

16,156

307 Telecommunications Total

154,355

345

Georgia Department of Law

Expenditures by Sub Class (continued)

723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings

309 Capital Outlay

-

651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 [IT Expenditure] Professional/Technical Services - Computer/IT 852000 [IT Expenditure] Professional/Technical Services - Computer/IT Expenses

312 Contracts

-

750000 Transfers Out

314 Transfers

-

690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants

315 Grants

-

SPECIAL LINE ITEM EXPENDITURES

200 Bonds

-

847 Investment for Modernization

-

346

Georgia Department of Law

Expenditures by Sub Class (continued)

614000 Supplies & Materials

615000 Repairs & Maintenance

616000 Equipment on Inventory but not Capitalized

617000 Water & Sewer

618000 Energy

619000 Rents Other than Real Estate

620000 Insurance & Bonding

621000 Bad Debt Expense

622000 Freight

625000 Discounts Losts

626000 Procurement Card Purchases

627000 Other Operating Expense

640000 Travel

651000 Professional Services

652000 Professional Services - Expenses

653000 Contracts - Private Organizations

862000 [IT Expenditure] Computer Billings (Other Than GTA)

863000 [IT Expenditure] Software (Not Capitalized)

871001 Voice/Data Communication Services - GTA Computer Bill

871002 Voice/Data Communication Services - GTA Data Network Bill

871003 Voice/Data Communication Services - GTA Telecommunications Bill

871000 Voice / Data Communication Services (To pay GTA Invoices) Sub

-

872001 Voice/Data Communication Services - Wire/Cable

872002 Voice/Data Communication Services - MPLS

872003 Voice/Data Communication Services - Video

872004 Voice/Data Communication Services - Local Service

872005 Voice/Data Communication Services - Long Distance

872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing

872008 Voice/Data Communication Services - PBX

872008 Voice/Data Communication Services - VOIP

872009 Voice/Data Communication Services - Key System

872010 Voice/Data Communication Services - Mobile/Wireless

872011 Voice/Data Communication Services - Other

872000 Voice / Data Communication Services (Vendors OTHER THAN G

-

720000 Equipment (over $5,000)

821000 Computer/Telecommunications Equipment

885 Operating Expenses Colleges

-

347

Georgia Department of Law

Expenditures by Sub Class (continued)

501000 Regular Salaries

514000 F.I.C.A.

515000 Retirement

516000 Health Insurance

614000 Supplies & Materials

615000 Repairs & Maintenance

616000 Equipment on Inventory but not Capitalized

618000 Energy

627000 Other Operating Expense

640000 Travel

651000 Per Diem & Fees

653000 Contracts

863000 [IT Expenditure] Software (Not Capitalized)

871001 Voice/Data Communication Services - GTA Computer Bill

872000 Voice / Data Communication Services (Vendors OTHER THAN GTA )

889 Quickstart

-

000 Other

-

000 Other

-

000 Other
TOTAL EXPENDITURES State Funds Federal Funds Other Funds

-
863,350 496,193
367,157

348

Georgia Department of Law

Chapter 2, Section B - Expenditures by Application

Application Name (include short name and/or Acronym)
Hummingbird DM5 - DM5 Solution 6 CMS - CMS Open Microsoft Exchange/Outlook

Consultant Position FY 2008

FTE's

FTE's Expenditures

0.5 n/a 0.5 n/a 0.5 n/a

TOTAL Applications Expenditures TOTAL Applications Positions
TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions
TOTAL EXPENDITURES TOTAL POSITIONS

0

0

1.5

863350

0

0

863350

0

1.5

349

Georgia Department of Law

Chapter 3 Applications Profile
(Program, Function, Business Impact, etc.)

Application A:
HUMMINGBIRD DM5 DOCUMENT MANAGEMENT SYSTEM
Program or Sub-Program: Information Not Provided Description of Application Function:
SDM5 is a SQL database and is the document management system used by the department. As the legal representatives for all agencies, departments, commissions and authorities in State government, the department produces a large volume of documents. DM5 provides the means to locate, organize, share and access documents (word processing, spreadsheets and presentations) quickly and easily.

o Platform/Host: o Operating System: o Database:

Dell Server Windows 2000 SQL

Annual Volume: Unit of Measure:
FY 2008 Not Reported

42,869 Documents
Consultant FTEs: Not Reported

Staff FTEs: 0.50

Application B:
CMS OPEN CASE MANAGEMENT SYSTEM
Program or Sub-Program: Not Reported Description of Application Function:
SCMS is a SQL database and is the casement management, time and billing system used by the department. CMS is used to track and manage all matters (cases, opinion requests, contracts, requests for advice, etc.) that are received from both the departments.

o Platform/Host: o Operating System: o Database:

Dell Server Windows NT SQL

Annual Volume: Unit of Measure:
FY 2008 Not Reported

18,209; 9,169; 8,370; 18,648

Pending 7/05; Opened, Closed, Pending 6/06

Consultant FTEs:

Staff FTEs:

Not Reported

0.50

Application C:
PERSONAL INFORMATION MANAGER OUTLOOK
Program or Sub-Program: Not Reported

350

Georgia Department of Law

Description of Application Function: Exchange/Outlook is the system used for e-mail, calendars, contacts, task lists, and bulletin board postings.

o Platform/Host: o Operating System: o Database:

Dell Server Windows NT SQL

Annual Volume: Unit of Measure:
FY 2008 Not Reported

Does Not Track Does Not Track
Consultant FTEs: Not Reported

Staff FTEs: 0.50

351

Georgia Department of Law

Chapter 4 - Inventory & Capitalized Assets

ITEM
Mainframe Desktop workstations
Laptop workstations Servers Other (where applicable):
Routers Switches Firewalls Network printers Workstation printers Plotters Scanners
Label Printers
Wireless

DESCRIPTION
Dell X110,GX150,GX240,GX260,GX270,SX280,GX520,OptiPlex 745 Dell C610,D600.D610,D620,D630 Dell PowerEdge Projectors, Laminator
Cisco, Linksys, Baynet Switches Cisco Firewall HP Networked Printers HP PC Printers and Portable Printers HP Design Jet 1050C Canon, HP Seiko Smart Label printers 200
Blackberries, Broadband Cards

QUANTITY
222
88 16 4
26 2 39 45 1 8 74 4 24

459

Capitalized Asset Value of IT Equipment:

Not Reported

General Age and Condition of Equipment: Not Reported

352

Georgia Department of Law
Description of condition. The Law Department tries to replace approximately of all its desktops each year. Currently the oldest desktops were purchased in FY 1998. The servers were purchased from 1999 to 2003. The Nortel switching system was installed in FY 1998 and additional switches were added in FY 1998 and FY2000. The printers were purchased from 1997 to 2004.
353

State of Georgia
Information Technology Expenditures Report Fiscal Year 2008
For Period July 1, 2007 June 30, 2008
Prosecuting Attorneys' Council of Georgia
0

Prosecuting Attorneys' Council of Georgia
Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments
Agency Vision
Not Reported
Agency Mission
The Prosecuting Attorneys' Council of Georgia assists the prosecuting attorneys of Georgia who seek justice with honor in their efforts against criminal activity.
Agency Strategic Goals
Not Reported

Agency IT Projects
PROJECT A: Event Management System
Project Description and Benefit: A web application that will enable PACGA staff to record and report attendance at events, enable prosecutor staff to register for events on-line, feed a master file with registration data, publish a calendar of events, and gather feedback from attendees after an event has completed.

Project Status
Project Priority Lifetime Cost of Project FY 2008 Total Funding
$15,000

Planning/Analysis/Design Construction/Implementation

High

$100,000

State Funds
$15,000

Federal/Other Funds
Not Reported

350

Prosecuting Attorneys' Council of Georgia

PROJECT B: Tracker Prosecutor Case Management System
Project Description and Benefit: A web application that will enable prosecutor staff to monitor the flow of cases from arrest to final disposition. In addition, the system will provide data to policy makers at all levels of state government for the efficient allocation of personnel to insure the orderly preparation and final disposition of criminal complaints.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
$700,000

Construction/Implementation

High $4,000,000
State Funds
$700,000

Federal/Other Funds
Not Reported

PROJECT C: Criminal Justice Data Exchange - Cordele Judicial Circuit
Project Description and Benefit: The main purpose of the project is to share information electronically from individual proprietary data sources among the relevant agencies in the counties of the Cordele Judicial Circuit, while preserving each agency's data integrity.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
$750,000

Construction/Implementation

High $1,000,000
State Funds
$650,000

Federal/Other Funds
$100,000

Agency Major IT Accomplishments
Tracker Prosecutor Case Management System Has been deployed to prosecutor offices in 105 counties in Georgia.

351

Prosecuting Attorneys' Council of Georgia
Cordele Judicial Data Exchange 75% of the identified data exchanges have been deployed in this four county circuit.
352

Prosecuting Attorneys' Council of Georgia

Chapter 2, Section A - Expenditures by Sub Class

Account/

Subclass

Description

APPROPRIATED COMMON LINE ITEM EXPENDITURES:

Salaries and Hourly Subtotal

501000 Regular Salaries

511000 Overtime

512000 Permanent Hourly

513000 Temporary Labor

Fringe Benefits Allocation

514000 F.I.C.A.

515000 Retirement

516000 Health Insurance

518000 Unemployment Insurance

519000 Workers' Compensation

520000 Merit System Assessments

598000 Pay for Performance

599000 Lapse 300 Personal Services

610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation

301 Regular Operating Expense

722000 Motor Vehicle

303 Motor Vehicle Purchases

Total Expenditures
271,236
19,593 28,232 61,950
381,011
4,684 7,623
2,128 255
1,880 14,046 30,616
-

353

Prosecuting Attorneys' Council of Georgia

Expenditures by Sub Class (continued)

713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment

8,172 6,130

304 Equipment

14,302

814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Capitalization Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support

25,352 5,254
33,830
10,715 68,044

305 Computer Charges

143,195

648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals

306 Real Estate Rentals

-

871001 Voice/Data Communication Services - GTA Computer Bill

871002 Voice/Data Communication Services - GTA Data Network Bill

871003 Voice/Data Communication Services - GTA Telecommunications Bill

871000 Voice / Data Communication Services (To pay GTA Invoices) Sub

-

872001 Voice/Data Communication Services - Wire/Cable

217,737

872002 Voice/Data Communication Services - MPLS

872003 Voice/Data Communication Services - Video

872004 Voice/Data Communication Services - Local Service

13,533

872005 Voice/Data Communication Services - Long Distance

872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing

872008 Voice/Data Communication Services - PBX

872008 Voice/Data Communication Services - VOIP

872009 Voice/Data Communication Services - Key System

872010 Voice/Data Communication Services - Mobile/Wireless

872011 Voice/Data Communication Services - Other

40,160

872000 Voice / Data Communication Services (Vendors OTHER THAN G

271,430

307 Telecommunications Total

271,430

354

Prosecuting Attorneys' Council of Georgia

Expenditures by Sub Class (continued)

723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings
309 Capital Outlay
651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 [IT Expenditure] Professional/Technical Services - Computer/I 852000 [IT Expenditure] Professional/Technical Services - Computer/IT Expenses
312 Contracts
750000 Transfers Out
314 Transfers
690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants
315 Grants SPECIAL LINE ITEM EXPENDITURES

535,022
1,707 536,729
-
-

200 Bonds

-

847 Investment for Modernization

-

355

Prosecuting Attorneys' Council of Georgia

Expenditures by Sub Class (continued)

614000 Supplies & Materials

615000 Repairs & Maintenance

616000 Equipment on Inventory but not Capitalized

617000 Water & Sewer

618000 Energy

619000 Rents Other than Real Estate

620000 Insurance & Bonding

621000 Bad Debt Expense

622000 Freight

625000 Discounts Losts

626000 Procurement Card Purchases

627000 Other Operating Expense

640000 Travel

651000 Professional Services

652000 Professional Services - Expenses

653000 Contracts - Private Organizations

862000 [IT Expenditure] Computer Billings (Other Than GTA)

863000 [IT Expenditure] Software (Not Capitalized)

871001 Voice/Data Communication Services - GTA Computer Bill

871002 Voice/Data Communication Services - GTA Data Network Bill

871003 Voice/Data Communication Services - GTA Telecommunications Bill

871000 Voice / Data Communication Services (To pay GTA Invoices) Sub

-

872001 Voice/Data Communication Services - Wire/Cable

872002 Voice/Data Communication Services - MPLS

872003 Voice/Data Communication Services - Video

872004 Voice/Data Communication Services - Local Service

872005 Voice/Data Communication Services - Long Distance

872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing

872008 Voice/Data Communication Services - PBX

872008 Voice/Data Communication Services - VOIP

872009 Voice/Data Communication Services - Key System

872010 Voice/Data Communication Services - Mobile/Wireless

872011 Voice/Data Communication Services - Other

872000 Voice / Data Communication Services (Vendors OTHER THAN G

-

720000 Equipment (over $5,000)

821000 Computer/Telecommunications Equipment

885 Operating Expenses Colleges

-

356

Prosecuting Attorneys' Council of Georgia

Expenditures by Sub Class (continued)

501000 Regular Salaries

514000 F.I.C.A.

515000 Retirement

516000 Health Insurance

614000 Supplies & Materials

615000 Repairs & Maintenance

616000 Equipment on Inventory but not Capitalized

618000 Energy

627000 Other Operating Expense

640000 Travel

651000 Per Diem & Fees

653000 Contracts

863000 [IT Expenditure] Software (Not Capitalized)

871001 Voice/Data Communication Services - GTA Computer Bill

872000 Voice / Data Communication Services (Vendors OTHER THAN GTA )

889 Quickstart

-

000 Other

-

000 Other

-

000 Other
TOTAL EXPENDITURES State Funds Federal Funds Other Funds
Full Time Equivalent Positions Full Time Equivalent Consultants

1,377,283
4 3

357

Prosecuting Attorneys' Council of Georgia

Chapter 2, Section B - Expenditures by Application

Application Name (include short name and/or Acronym)

Consultant Position FY 2008

FTE's

FTE's Expenditures

* PACG'S COSTS ARE NOT TRACKED PER PROJECT. THEREFORE, ALL IT EXPENDITURES ARE ASSIMILATED INTO INFRASTRUCTURE.

TOTAL Applications Expenditures TOTAL Applications Positions
TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions
TOTAL EXPENDITURES TOTAL POSITIONS

0

0

0

1377283

3

4

1377283

3

4

358

Prosecuting Attorneys' Council of Georgia
Chapter 3 Applications Profile
(Program, Function, Business Impact, etc.) * PACG'S COSTS ARE NOT TRACKED PER PROJECT. THEREFORE, ALL IT EXPENDITURES ARE ASSIMILATED INTO INFRASTRUCTURE.
359

Prosecuting Attorneys' Council of Georgia

Chapter 4 - Inventory & Capitalized Assets

ITEM
Mainframe Desktop workstations Laptop workstations Servers Other (where applicable):
Routers Switches Firewalls Network printers Workstation printers Scanner
Other Wireless Devices

DESCRIPTION
Dell Optiplex Dell Latitude Dell Power Edge
HP Laserjet HP Laserjet
VW cellular phones and Blackberry Devices

QUANTITY
400 200 30
50 200
30

910

Capitalized Asset Value of IT Equipment:

$476,000

General Age and Condition of Equipment:
Description of condition. 70% of the hardware is 3 years old and 30% of the hardware is 1 year old.

360

State of Georgia
Information Technology Expenditures Report Fiscal Year 2008
For Period July 1, 2007 June 30, 2008
State Personnel Administration
0

State Personnel Administration
Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments
Agency Vision
To be recognized by our stakeholders and the nation as the leader in Human Resources.
Agency Mission
We promote operational excellence with customer focused leadership to recruit, develop, and retain an exceptional and diverse workforce.
Agency Strategic Goals
Georgia State Government acquires the employees it needs.
Georgia State Government develops its leaders and workforce.
Georgia State Government has consistent, easily understood enterprise-wide Human Resource policies and practices.

Agency IT Projects

PROJECT A: Infrastructure Upgrades
Project Description and Benefit: Upgrades and enhancements to existing infrastructure including upgrades to Exchange 2003, Active Directory, VPN, desktop replacements, new network switches, and replacements of end-of-life servers. FY08 Update: Completed deployment of 160 desktop and laptop PCs, Web server and 2 DB servers.

Project Status Project Priority Lifetime Cost of Project

Planning/Analysis/Design Construction/Implementation High
$270,840

358

State Personnel Administration

FY 2008 Total Funding
$285,589

State Funds
$0

Federal/Other Funds
$285,589

PROJECT B: PeopleSoft Benefits Administration Implementation
Project Description and Benefit: An enterprise approach was taken to the State's Personnel core business processes where we can eliminate a number of Stand alone applications that are integrated which will significantly reduce the cost of operations. This was a collaboration with the Commission for New Georgia and teams comprised of State Personnel Executives along with State Accounting Office, Department of Community Health and Georgia Merit System.

Project Status
Project Priority Lifetime Cost of Project FY 2008 Total Funding
$1,773,200

Planning/Analysis/Design Construction/Implementation

Low $1,773,200
State Funds
$0

Federal/Other Funds
$1,773,200

PROJECT C: PeopleSoft ePerformance Management, Competency Management, Succession Planning
Project Description and Benefit: Implementation of Performance Management, Competency Management, and Succession Planning PeopleSoft.

Project Status
Project Priority Lifetime Cost of Project FY 2008 Total Funding
$743.680

Planning/Analysis/Design Construction/Implementation

High $766,800
State Funds
$0

Federal/Other Funds
$746,680

PROJECT D: PeopleSoft Enterprise Learning Management Project Description and Benefit: Implementation of ELM PeopleSoft module.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
$0

RFP Needed Medium $855,000
State Funds
$0

Federal/Other Funds
$0

359

State Personnel Administration

PROJECT E: PeopleSoft Talent Acquisition Manager (TAM, eRecruiting) Project Description and Benefit: Implementation of TAM PeopleSoft Module

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
$0

RFP Needed Medium $1,739,760
State Funds
$0

Federal/Other Funds
$0

PROJECT F: PeopleSoft Enterprise Performance Management Project Description and Benefit: Implementation of EPM PeopleSoft module

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
$0

RFP Needed Low $865,000
State Funds
$0

Federal/Other Funds
$0

PROJECT G: Enhance the JobSite System
Project Description and Benefit: Implement critical improvements that are necessary to sustain operational effectiveness to include reports to test item analysis and EEO reports.

Project Status
Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

Planning/Analysis/Design Construction/Implementation

High

Not Reported

State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT H: Drug & Alcohol Testing Application
Project Description and Benefit: Upgrade existing Drug & Alcohol Testing application to enable use by City, County other municipalities.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding

RFP Not Needed Medium $42,000
State Funds

Federal/Other Funds

360

State Personnel Administration

$0

$0

$0

PROJECT I: Rewrite/Replace Drug Testing System
Project Description and Benefit: Incorporate US DOT regulations as well as best practices from the US DHHS to ensure random sampling that is fair and equitable as well as automate manual process and reduce the number of steps taken to complete the entire process.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

Complete/Maintenance

High

Not Reported

State Funds

Federal/Other Funds

Not Reported

Not Reported

PROJECT J: Gyrus Software (Training) Upgrade/Enhancements
Project Description and Benefit: The redesign of the GMS Website will be done as part of the PeopleSoft Portal Implementation.

Project Status
Project Priority Lifetime Cost of Project FY 2008 Total Funding
$0

Planning/Analysis/Design Construction/Implementation
High

$100,000

State Funds
$0

Federal/Other Funds
$0

PROJECT K: Customer Relationship Management
Project Description and Benefit: Implementation of Customer Relationship Management Software to track customer requests, integrate service providers, and reporting.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
$0

RFP Needed Medium $123,302
State Funds
$0

Federal/Other Funds
$0

PROJECT L: Exam Administration Modernization
Project Description and Benefit: Current State: Paper-based testing, 26,000 state-wide applicants, 12,000 in Atlanta, annually.
Future State: Computerized - web-based testing.

361

State Personnel Administration

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

RFP needed Medium Not Reported
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT M: ePrism Implementation
Project Description and Benefit: Migrate current client/server MercerPrism system to a hosted solution called ePrism. ePrism will allow multiple new tools for compensation planning and projections.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

RFP not needed Medium Not Reported
State Funds
Not Reported

Federal/Other Funds
Not Reported

362

State Personnel Administration
Agency Major IT Accomplishments
Infrastructure Upgrades Completed deployment of 160 desktop and laptop PCs, Web server and 2 DB servers.
2007 Open Enrollment Successfully completed 2007 Open Enrollment for 85,000 participants with no outages.
Flex to Web Successfully deployed Flex enrollment via Team.Georgia.gov allowing year-round new hires to enroll electronically.
ePerformance Pilot Successfully deployed PeopleSoft ePerformance to 9 pilot agencies.
Recruitment Site Redesign Successfully launched Careers.ga.gov which representes Phase 1 of the recruitment site redesign.
TGC migration from GTA to SPA Moved the Team.Georgia.gov connection (TGC) from GTA to SPA.
363

State Personnel Administration

Chapter 2, Section A - Expenditures by Sub Class

Account/

Subclass

Description

APPROPRIATED COMMON LINE ITEM EXPENDITURES:

Salaries and Hourly Subtotal

501000 Regular Salaries

511000 Overtime

512000 Permanent Hourly

513000 Temporary Labor

Fringe Benefits Allocation

514000 F.I.C.A.

515000 Retirement

516000 Health Insurance

518000 Unemployment Insurance

519000 Workers' Compensation

520000 Merit System Assessments

598000 Pay for Performance

599000 Lapse 300 Personal Services

610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation

301 Regular Operating Expense

722000 Motor Vehicle

303 Motor Vehicle Purchases

Total Expenditures
460,786
460,786
-

364

State Personnel Administration

Expenditures by Sub Class (continued)

713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment

91,012

304 Equipment

91,012

814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Capitalization Thresho 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support

1,807 583
219,170
124
54,645 178,096

305 Computer Charges

454,424

648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals

306 Real Estate Rentals

-

871001 Voice/Data Communication Services - GTA Computer Bi

775,465

871002 Voice/Data Communication Services - GTA Data Network

160

871003 Voice/Data Communication Services - GTA Telecommun

115,103

871000 Voice / Data Communication Services (To pay GTA Invoice

890,728

872001 Voice/Data Communication Services - Wire/Cable

48

872002 Voice/Data Communication Services - MPLS

33,257

872003 Voice/Data Communication Services - Video

872004 Voice/Data Communication Services - Local Service

872005 Voice/Data Communication Services - Long Distance

872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing

872007 Voice/Data Communication Services - PBX

872008 Voice/Data Communication Services - VOIP

872009 Voice/Data Communication Services - Key System

872010 Voice/Data Communication Services - Mobile/Wireless

872011 Voice/Data Communication Services - Other

872000 Voice / Data Communication Services (Vendors OTHER TH

33,257

307 Telecommunications Total

923,984

365

State Personnel Administration

Expenditures by Sub Class (continued)

723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings

309 Capital Outlay

-

651000 Professional Services

652000 Professional Services - Expenses

653000 Contracts

654000 Contracts - State Organizations

851000 [IT Expenditure] Professional/Technical Services - Comp

1,410,895

852000 [IT Expenditure] Professional/Technical Services - Computer/IT Expenses

312 Contracts

1,410,895

750000 Transfers Out

314 Transfers

-

690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants

315 Grants

-

SPECIAL LINE ITEM EXPENDITURES

200 Bonds

-

847 Investment for Modernization

-

366

State Personnel Administration

Expenditures by Sub Class (continued)

614000 Supplies & Materials

615000 Repairs & Maintenance

616000 Equipment on Inventory but not Capitalized

617000 Water & Sewer

618000 Energy

619000 Rents Other than Real Estate

620000 Insurance & Bonding

621000 Bad Debt Expense

622000 Freight

625000 Discounts Losts

626000 Procurement Card Purchases

627000 Other Operating Expense

640000 Travel

651000 Professional Services

652000 Professional Services - Expenses

653000 Contracts - Private Organizations

862000 [IT Expenditure] Computer Billings (Other Than GTA)

863000 [IT Expenditure] Software (Not Capitalized)

871001 Voice/Data Communication Services - GTA Computer Bill

871002 Voice/Data Communication Services - GTA Data Network Bill

871003 Voice/Data Communication Services - GTA Telecommunications Bill

871000 Voice / Data Communication Services (To pay GTA Invoice

-

872001 Voice/Data Communication Services - Wire/Cable

872002 Voice/Data Communication Services - MPLS

872003 Voice/Data Communication Services - Video

872004 Voice/Data Communication Services - Local Service

872005 Voice/Data Communication Services - Long Distance

872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing

872007 Voice/Data Communication Services - PBX

872008 Voice/Data Communication Services - VOIP

872009 Voice/Data Communication Services - Key System

872010 Voice/Data Communication Services - Mobile/Wireless

872011 Voice/Data Communication Services - Other

872000 Voice / Data Communication Services (Vendors OTHER TH

-

720000 Equipment (over $5,000)

821000 Computer/Telecommunications Equipment

885 Operating Expenses Colleges

-

367

State Personnel Administration

Expenditures by Sub Class (continued)

501000 Regular Salaries

514000 F.I.C.A.

515000 Retirement

516000 Health Insurance

614000 Supplies & Materials

615000 Repairs & Maintenance

616000 Equipment on Inventory but not Capitalized

618000 Energy

627000 Other Operating Expense

640000 Travel

651000 Per Diem & Fees

653000 Contracts

863000 [IT Expenditure] Software (Not Capitalized)

871001 Voice/Data Communication Services - GTA Computer Bill

872000 Voice / Data Communication Services (Vendors OTHER THAN GTA )

889 Quickstart

-

000 Other

-

000 Other

-

000 Other
TOTAL EXPENDITURES State Funds Federal Funds Other Funds
Full Time Equivalent Positions Full Time Equivalent Consultants

3,341,102
2,880,316
10 4

368

State Personnel Administration
Chapter 2, Section B - Expenditures by Application

Application

Consultant Position FY 2007

Name (include short name and/or Acronym)

FTE's FTE's Expenditures

Agency: SPA does not maintain Expenditures by Application

TOTAL Applications Expenditures TOTAL Applications Positions
TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions
TOTAL EXPENDITURES TOTAL POSITIONS

-

0

0

3,341,102.10

-

-

3,341,102.10

0

0

369

State Personnel Administration

Chapter 3 Applications Profile
(Program, Function, Business Impact, etc.)

Application A:
ELECTRONIC OPEN ENROLLMENT
Program or Sub-Program: Employee Benefits Description of Application Function:
A web-based application that allows employees to enroll in their flexible benefits and health benefits for the current plan year. This application is in partnership with the Department of Community Health.

o Platform/Host: o Operating System: o Database:

IIS (Internet Information Server) Win 2000 Win NT/SQL 7

Annual Volume: Unit of Measure:
FY 2008 Not Reported

85,000

State Employees who utilize OE

Consultant FTEs:

Staff FTEs:

Not Reported

Not Reported

Application B:
EMPLOYEES SUGGESION PROGRAM (ESP)
Program or Sub-Program: Employee Benefits Description of Application Function:
A web-based application which allow employees to enter submissions to the State's Employees' Suggestion Program.

o Platform/Host: o Operating System: o Database:

IIS Win2000 Win NT/SQL 7

Annual Volume: Unit of Measure:
FY 2008 Not Reported

46 Submitted suggestions
Consultant FTEs: Not Reported

Staff FTEs: Not Reported

Application C:
CAREERS.GA.GOV
Program or Sub-Program: Testing & Selection; Recruitment Description of Application Function:
A web based application that allows state agencies to post job vacancies, applicants to submit resumes electronically, and agency recruits to manage their recruitment activities. Agency recruiters can also review, print and distribute applicant resumes. Internal functions include scheduling applicant

370

State Personnel Administration

for examinations, administering examination activities, and data entry of paper applications.

o Platform/Host: o Operating System: o Database:

IIS/Win 200 Win 2000 SQL 7 / Win 2000

Annual Volume: Unit of Measure:
FY 2008 Not Reported

483,818 Number of Applicants
Consultant FTEs: Not Reported

Staff FTEs: Not Reported

Application D:
APPLICANT NOTICES PRINT PROGRAM
Program or Sub-Program: Recruitment Description of Application Function:
An application that prints notices for selected applicants of The JobSite that give information on interview schedule, test schedules, test results, and other follow-up messages (e.g. change in veteran preference, notification of not appearing for an interview, etc.).

o Platform/Host: o Operating System: o Database:

State's IBM Mainframe OS390 DB2

Annual Volume: Unit of Measure:
FY 2008 Not Reported

192,862 V-fold forms printed
Consultant FTEs: Not Reported

Staff FTEs: Not Reported

Application E:
AUTOMATED TIME, LEAVE & ATTENDANCE SYSTEM (KRONOS)
Program or Sub-Program: Employee Development Description of Application Function:
An automated timesheet and leave request system that allows employees to record their work hours, work time, and request leave. It allows the manager to review, approve, or disapprove timesheet and leave requests, as well as manage coverage of the unit.

o Platform/Host: o Operating System: o Database:

NT Win 2000 Paradox

Annual Volume: Unit of Measure:

24 Pay Cycles

371

FY 2008 Not Reported

State Personnel Administration

Consultant FTEs: Not Reported

Staff FTEs: Not Reported

Application F:
PERFORMANCE MANAGEMENT, COMPETENCY MANAGEMENT AND SUCCESSION PLANNING
Program or Sub-Program: Not Reported Description of Application Function:
Not Reported.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2008 Not Reported

9 # of Agencies Implemented
Consultant FTEs: Not Reported

Staff FTEs: Not Reported

Application G:
ORACLE FINANCIALS
Program or Sub-Program: Employee Development; Employee Benefits Description of Application Function:
An application used by the GMS to record Accounts Receivable and General Ledger activity for the Peach State Reserves Program, FLEX Program, State Charitable Contributions Program, and fee revenue.

o Platform/Host: o Operating System: o Database:

Unix HP/Unix Oracle

Annual Volume: Unit of Measure:
FY 2008 Not Reported

8 Seats
Consultant FTEs: Not Reported

Staff FTEs: Not Reported

Application H:
GYRUS TRAINING
Program or Sub-Program: Employee Development Description of Application Function:
A training and student enrollment system used to record employees enrolled in GMS classes and provide billing capabilities to collect the fees.

o Platform/Host:

Unix

372

State Personnel Administration

o Operating System: HP/Unix

o Database:

Oracle

Annual Volume: Unit of Measure:
FY 2008 Not Reported

4152 Number of Attendees
Consultant FTEs: Not Reported

Staff FTEs: Not Reported

Application I:
FLEXIBLE BENEFITS SYSTEM (FLEX)
Program or Sub-Program: Employee Benefits Description of Application Function:
An application used to administer participation in the Flexible Benefits Program. Personnel professionals can record data as needed to maintain the selections of employees.

o Platform/Host: o Operating System: o Database:

State's IBM Mainframe OS 390 DB2

Annual Volume: Unit of Measure:
FY 2008 Not Reported

115,000 Number of Participants
Consultant FTEs: Not Reported

Staff FTEs: Not Reported

Application J:
FAITHFUL SERVICE AWARD SYSTEM (FSA)
Program or Sub-Program: Employee Benefits Description of Application Function:
Records information about the state service of employees for projecting service and creating service certificates.

o Platform/Host: o Operating System: o Database:

Windows NT Win 2000 SQL 7

Annual Volume: Unit of Measure:
FY 2008 Not Reported

13,191 Number of Certificates Printed
Consultant FTEs: Not Reported

Staff FTEs: Not Reported

Application K:
PMTOOLS/PERFORMANCEPLUS
Program or Sub-Program: Employee Development

373

State Personnel Administration

Description of Application Function: A tool designed to assist supervisors in recording performance data about employees and creating performance plans and evaluations.

o Platform/Host: o Operating System: o Database:

Windows NT Win 2000 SQL 7

Annual Volume: Unit of Measure:
FY 2008 Not Reported

Not Available

Number of Agencies Using (No Longer Supported)

Consultant FTEs:

Staff FTEs:

Not Reported

Not Reported

Application L:
DRUG TESTING SYSTEM - ADMIN/INTEGRATION
Program or Sub-Program: Testing & Selection Description of Application Function:
AA system that creates a report of random selections of jobs/positions that have been designated by the agency as either required or sensitive in nature that requires random drug testing of the incumbent. Provides a feed for PeopleSoft with the testing results.

o Platform/Host: o Operating System: o Database:

Windows 2000 Win 2000 SQL 7

Annual Volume: Unit of Measure:
FY 2008 Not Reported

17,208

Number of employees selected at random

Consultant FTEs:

Staff FTEs:

Not Reported

Not Reported

Application M:
ENTERPRISE LEARNING MANAGEMENT (ELM)
Program or Sub-Program: Not Reported Description of Application Function:
Training Registration & Tracking.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2008 Not Reported

Not Reported # of Agencies Implemented
Consultant FTEs: Not Reported

Staff FTEs: Not Reported

374

State Personnel Administration

Application N:
TALENT ACQUISITION MANAGER (TAM, ERECRUITING)
Program or Sub-Program: Not Reported Description of Application Function:
Not Reported.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2008 Not Reported

Not Reported # of Agencies Implemented
Consultant FTEs: Not Reported

Staff FTEs: Not Reported

Application O:
STATE CHARITABLE CONTRIBUTIONS PROGRAM (SCCP)
Program or Sub-Program: Employee Benefits Description of Application Function:
Allows state employees to donate to selected charities either by lump sum, payroll deductions, or other form of payment.

o Platform/Host: o Operating System: o Database:

Sun Solaris Oracle Oracle

Annual Volume: Unit of Measure:
FY 2008 Not Reported

23,982 Number of donors
Consultant FTEs: Not Reported

Staff FTEs: Not Reported

Application P:
ENTERPRISE PERFORMANCE MANAGEMENT (EPM)
Program or Sub-Program: Not Reported Description of Application Function:
Data warehouse.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2008

Not Reported # of Agencies Implemented
Consultant FTEs:

Staff FTEs:

375

State Personnel Administration

Not Reported

Not Reported

Not Reported

Application Q:
HR (HUMAN RESOURCE) AUDITS
Program or Sub-Program: Leadership & Organizational Development. Description of Application Function:
Allows state agencies to evaluate how they compare to best HR practices with their own business operations.

o Platform/Host: o Operating System: o Database:

IIS Win 2000 SQL 7

Annual Volume: Unit of Measure:
FY 2008 Not Reported

41

Executive and Non Executive State Agencies

Consultant FTEs:

Staff FTEs:

Not Reported

Not Reported

Application R:
GMS WEBSITE (WWW.GMS.STATE.GA.US)
Program or Sub-Program: Leadership & Organizational Development; Employee Development; Employee Benefits, Sub Program 7 - Job Information & Marketing
Description of Application Function: Information about the Georgia Merit System and other HR information communicated via the internet.

o Platform/Host: o Operating System: o Database:

IIS Win 2000 SQL 7

Annual Volume: Unit of Measure:
FY 2008 Not Reported

17,931,288 Number of Hits
Consultant FTEs: Not Reported

Staff FTEs: Not Reported

Application S:
GMS INTRANET (GMSNET)
Program or Sub-Program: Employee Development Description of Application Function:
Information source for the GMS employees via the internet (internal).

o Platform/Host:

IIS

o Operating System: Win 2000

376

State Personnel Administration

o Database:

SQL 7

Annual Volume: Unit of Measure:
FY 2008 Not Reported

Not Available Number of Hits
Consultant FTEs: Not Reported

Staff FTEs: Not Reported

Application T:
FLEXHELP ON-LINE
Program or Sub-Program: Employee Benefits Description of Application Function:
Tool (Self Service Web Based) used to calculate the value of selected benefits on an option statement for agencies that are FLEX customers.

o Platform/Host: o Operating System: o Database:

Windows NT Win 2000 SQL 7

Annual Volume: Unit of Measure:
FY 2008 Not Reported

13,000 # Option Statements printed based on monthly avg.

Consultant FTEs: Not Reported

Staff FTEs: Not Reported

Application U:
KNOWLEDGE MANAGEMENT
Program or Sub-Program: Leadership and Organizational Development Description of Application Function:
Tool used by customers to share HR knowledge.

o Platform/Host: o Operating System: o Database:

IIS Win 2000 SQL 7

Annual Volume: Unit of Measure:
FY 2008 Not Reported

Not Reported Not Reported
Consultant FTEs: Not Reported

Staff FTEs: Not Reported

Application V:

ENTERPRISE PORTAL IMPLEMENTATION-PEOPLESOFT

PORTAL


Program or Sub-Program: Compensation Description of Application Function:
Information Not Provided

377

State Personnel Administration

o Platform/Host: o Operating System: o Database:

UNIX Sun Solaris Oracle

Annual Volume: Unit of Measure:
FY 2008 Not Reported

27,019

Average of monthly Distinct Users FY2008

Consultant FTEs:

Staff FTEs:

Not Reported

Not Reported

Application W:
BENEFITS ADMINISTRATION IMPLEMENTATION
Program or Sub-Program: Compensation Description of Application Function:
Information Not Provided.

o Platform/Host: o Operating System: o Database:

UNIX Sun Solaris Oracle

Annual Volume: Unit of Measure:
FY 2008 Not Reported

Not Reported

# Employees Participating in Flex Plan

Consultant FTEs:

Staff FTEs:

Not Reported

Not Reported

Application X:
TEAM GEORGIA CONNECTION
Program or Sub-Program: Not Reported Description of Application Function:
State employee intranet.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2008 Not Reported

62,000 Registered users
Consultant FTEs: Not Reported

Staff FTEs: Not Reported

378

State Personnel Administration

Chapter 4 - Inventory & Capitalized Assets

ITEM
Mainframe Desktop workstations Laptop workstations Servers Other (where applicable):
Routers Switches Firewalls Network printers Workstation printers Plotters Scanners
Copiers Projectors

DESCRIPTION

QUANTITY
247 84 33
0 22 3 31 30 0 10 5

Wireless Devices

39

835

Capitalized Asset Value of IT Equipment:

Not Reported

General Age and Condition of Equipment:
Description of condition. Completed refresh of desktop PC's in FY08. 60% servers approaching end of life

379

State of Georgia
Information Technology Expenditures Report Fiscal Year 2008
For Period July 1, 2007 June 30, 2008
Georgia Department of Natural Resources
0

Georgia Department of Natural Resources
Chapter 1 - Agency Mission, Vision, Goals,
IT Projects & IT Accomplishments
Agency Vision
Georgia's natural, historic, cultural, environmental and economic resources will be better tomorrow than they are today; abundant, diverse, clean, well managed and protected; available for everyone to use and enjoy. The people of Georgia should appreciate the importance of sustaining and enhancing the state's natural, historic, cultural, environmental and economic resources; take an active role in the work of the department; see the department as a responsive and responsible agency working to protect and conserve Georgia's natural, historic and cultural resources and maintain a strong economy. The Georgia Department of Natural Resources will be widely recognized as a public agency that listens carefully and responds to the opinions of the people it serves to provide a balance of all factors; makes wise decisions for the common good of the people; uses resources and spends tax dollars wisely; enforces state laws fairly and vigorously manages the state's natural resources for the benefit of people, fish, game and non-game wildlife and the economic well-being of present and future generations; ever strives to improve the environment in which present and future Georgian's live, work and play; earns the trust and respect of the people of Georgia through its decisions and actions; understands the importance of promoting the development of commerce and industry that utilizes sound environmental practices.
Agency Mission
The mission of the Department of Natural Resources is to sustain, enhance, protect and conserve Georgia's natural, historical and cultural resources for present and future generations, while recognizing the importance of promoting the development of commerce and industry that utilize sound environmental practices.
Agency Strategic Goals
Clean Air - The air throughout the state will be healthy to breathe, and air pollutants will not damage our forests, land, and water bodies.
Clean and Plentiful Water - Georgia rivers, lakes and costal waters will sustain fishing, swimming and healthy ecosystems. Surface and groundwater of adequate quantity and quality will be available for all uses.
Protected and Sustained Natural Resources - Natural and historic resources will be preserved, conserved, restored and managed, and their responsible use will be promoted for current and future generations.
377

Georgia Department of Natural Resources
Informed and Supportive Public - Through community outreach, partnerships and education, Georgia citizens will become informed and supportive of natural and historic resource stewardship.
Safe and Healthy Communities - Georgia's communities will be desirable places to live, work and play by being free from unacceptable human health and ecological risks.
Organizational Excellence - DNR's workforce will be a model of excellence in public service by emphasizing continuous improvements in communications, technology, teamwork, customer service and accountability to all stakeholders.
Early Identification of Capital Needs - DNR will develop a long-term capital improvements program based on agency projections of capital needs.
Agency IT Projects
Not Reported
Agency Major IT Accomplishments
Not Reported
378

Georgia Department of Natural Resources

Chapter 2, Section A - Expenditures by Sub Class

Account/

Subclass

Description

APPROPRIATED COMMON LINE ITEM EXPENDITURES:

Salaries and Hourly Subtotal

501000 Regular Salaries

511000 Overtime

512000 Permanent Hourly

513000 Temporary Labor

Fringe Benefits Allocation

514000 F.I.C.A.

515000 Retirement

516000 Health Insurance

518000 Unemployment Insurance

519000 Workers' Compensation

520000 Merit System Assessments

598000 Pay for Performance

599000 Lapse 300 Personal Services

610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation

301 Regular Operating Expense

722000 Motor Vehicle

303 Motor Vehicle Purchases

Total Expenditures
1,903,568
139,588 201,722 438,270
1,517 5,880
2,690,545
6,090 1,658 7,090 2,306
129 6,485 1,239
4,472 213,966
69,500 120,364
433,299
-

379

Georgia Department of Natural Resources

Expenditures by Sub Class (continued)
713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment
304 Equipment
814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Capitalization Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support
305 Computer Charges
648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals
306 Real Estate Rentals
871001 Voice/Data Communication Services - GTA Computer Bill 871002 Voice/Data Communication Services - GTA Data Network Bil 871003 Voice/Data Communication Services - GTA Telecommunicatio 871000 Voice / Data Communication Services (To pay GTA Invoices) Sub 872001 Voice/Data Communication Services - Wire/Cable 872002 Voice/Data Communication Services - MPLS 872003 Voice/Data Communication Services - Video 872004 Voice/Data Communication Services - Local Service 872005 Voice/Data Communication Services - Long Distance 872006 Voice/Data Communication Services - Voice Mail and Other V 872008 Voice/Data Communication Services - PBX 872008 Voice/Data Communication Services - VOIP 872009 Voice/Data Communication Services - Key System 872010 Voice/Data Communication Services - Mobile/Wireless 872011 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Vendors OTHER THAN G
307 Telecommunications Total

24,375 24,375 175,837 10,676 409,504 41,737 48,457 890,184 1,576,395
-
172,708 1,166,441 1,339,149
16,006
346 133,145 56,143
3,928 338,925 166,637 715,130 2,054,279

380

Georgia Department of Natural Resources

Expenditures by Sub Class (continued)

723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings

309 Capital Outlay

-

651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 [IT Expenditure] Professional/Technical Services - Computer/IT 852000 [IT Expenditure] Professional/Technical Services - Computer/IT Expenses

312 Contracts

-

750000 Transfers Out

314 Transfers

-

690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants

315 Grants

-

SPECIAL LINE ITEM EXPENDITURES

200 Bonds

-

847 Investment for Modernization

-

381

Georgia Department of Natural Resources

Expenditures by Sub Class (continued)

614000 Supplies & Materials

615000 Repairs & Maintenance

616000 Equipment on Inventory but not Capitalized

617000 Water & Sewer

618000 Energy

619000 Rents Other than Real Estate

620000 Insurance & Bonding

621000 Bad Debt Expense

622000 Freight

625000 Discounts Losts

626000 Procurement Card Purchases

627000 Other Operating Expense

640000 Travel

651000 Professional Services

652000 Professional Services - Expenses

653000 Contracts - Private Organizations

862000 [IT Expenditure] Computer Billings (Other Than GTA)

863000 [IT Expenditure] Software (Not Capitalized)

871001 Voice/Data Communication Services - GTA Computer Bill

871002 Voice/Data Communication Services - GTA Data Network Bill

871003 Voice/Data Communication Services - GTA Telecommunications Bill

871000 Voice / Data Communication Services (To pay GTA Invoices) Sub

-

872001 Voice/Data Communication Services - Wire/Cable

872002 Voice/Data Communication Services - MPLS

872003 Voice/Data Communication Services - Video

872004 Voice/Data Communication Services - Local Service

872005 Voice/Data Communication Services - Long Distance

872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing

872008 Voice/Data Communication Services - PBX

872008 Voice/Data Communication Services - VOIP

872009 Voice/Data Communication Services - Key System

872010 Voice/Data Communication Services - Mobile/Wireless

872011 Voice/Data Communication Services - Other

872000 Voice / Data Communication Services (Vendors OTHER THAN G

-

720000 Equipment (over $5,000)

821000 Computer/Telecommunications Equipment

885 Operating Expenses Colleges

-

382

Georgia Department of Natural Resources
Expenditures by Sub Class (continued)

501000 Regular Salaries 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 618000 Energy 627000 Other Operating Expense 640000 Travel 651000 Per Diem & Fees 653000 Contracts 863000 [IT Expenditure] Software (Not Capitalized) 871001 Voice/Data Communication Services - GTA Computer Bill 872000 Voice / Data Communication Services (Vendors OTHER THAN GTA )
889 Quickstart
000 Other
000 Other
000 Other
TOTAL EXPENDITURES State Funds Federal Funds Other Funds
Full Time Equivalent Positions Full Time Equivalent Consultants

-
-
-
6,778,893 4,301,875 1,298,668 1,178,350
29

383

Georgia Department of Natural Resources

Chapter 2, Section B - Expenditures by Application

Application Name (include short name and/or Acronym)

Consultant FTE's

Position FTE's

FY 2008 Expenditures

TOTAL Applications Expenditures TOTAL Applications Positions
TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions
TOTAL EXPENDITURES TOTAL POSITIONS

0

0

0

6778893

0

29

6778893

0

29

384

Georgia Department of Natural Resources
Chapter 3 Applications Profile
(Program, Function, Business Impact, etc.) Not Reported
385

Georgia Department of Natural Resources

Chapter 4 - Inventory & Capitalized Assets

ITEM
Mainframe Desktop workstations Laptop workstations Servers Other (where applicable):
Routers Switches Firewalls Network printers Workstation printers
Other Plotters Wireless Devices

DESCRIPTION
Tape Backup

QUANTITY
3,098 853 119
29 112
2
3 12 715

Capitalized Asset Value of IT Equipment:

$2,726,138

General Age and Condition of Equipment: Description of condition. Good condition. Most equipment is 1-5yrs old.

4,943

386

State of Georgia
Information Technology Expenditures Report Fiscal Year 2008
For Period July 1, 2007 June 30, 2008
Georgia State Board of Pardons & Paroles
0

Georgia State Board of Pardons & Paroles
Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments
Agency Vision
A parole system that leads to a safe Georgia.
Agency Mission
The mission of the State Board of Pardons and Paroles is to enhance public safety by making informed parole decisions and transitioning offenders back into the community.
Agency Strategic Goals
Improved ability to make fair and sound parole decisions which are in the best interest of both the criminal justice system and public safety.
Enhanced ability to blend public safety controls and personal improvement assistance for parolees transitioning back into the community.
Victims, their families and others impacted by crime are more informed about and have a voice in the process of transitioning offenders back into the community.
The agency has a sufficient, diverse well trained workforce to meet agency's needs.
An agency business continuity/disaster recovery plan that allows the agency to quickly resume critical operations after a disaster or other situation that would interrupt normal agency operations.
Parole Board State Law Enforcement Certification by the Georgia Association of Chiefs of Police, and Accreditation of the Field Division by the American Correctional Association (ACA). .
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Georgia State Board of Pardons & Paroles

Agency IT Projects
PROJECT A: Case Management System Conversion
Project Description and Benefit: Convert existing Lotus Notes Case Management System to a secure web application.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
$540,034

Construction/Implementation

High

$750,000

State Funds
$0

Federal/Other Funds
$540,034

PROJECT B: Guidelines Revision
Project Description and Benefit: Provide automated, empirically based information for decision making support to Clemency decision making process.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
$140,080

Planning/Analysis/Design

High

$90,000

State Funds
$140,080

Federal/Other Funds
$0

PROJECT C: Victim Notifications
Project Description and Benefit: Provide improved information and notification services through in-house notification system.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
$16,258

Construction/Implementation

High

$50,000

State Funds
$16,258

Federal/Other Funds
$0

PROJECT D: Implement Business Continuity/Disaster Recovery Environment
Project Description and Benefit: Design and implement a disaster recovery environment for agency systems and data, including offsite data storage.

Project Status Project Priority

Construction/Maintenance High

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Georgia State Board of Pardons & Paroles

Lifetime Cost of Project FY 2008 Total Funding
$341,592

$500,000
State Funds
$341,592

Federal/Other Funds
$0

PROJECT E: Electronic Personnel and Training records
Project Description and Benefit: Image employee personnel and training records and make them available to employees for review in a secure web based environment.

Project Status
Project Priority Lifetime Cost of Project FY 2008 Total Funding
$3,123

RFP Not Needed Planning/Analysis/Design

Medium

$75,000

State Funds
$3,123

Federal/Other Funds
$0

PROJECT F: Expand Employee connectivity options
Project Description and Benefit: Agency initiative to expand means by which authorized employees can securely access agency's web enabled applications.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
$15,895

Complete/Maintenance

Medium

$75,000

State Funds
$15,895

Federal/Other Funds
$0

PROJECT G: Criminal Justice Data Sharing
Project Description and Benefit: Initiative of CJ agencies to improve and expand data sharing and integration opportunities that improve information availability and operational effectiveness of CJ agencies

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
$24,080

Construction/Implementation

Medium

$75,000

State Funds
$24,080

Federal/Other Funds
$0

388

Georgia State Board of Pardons & Paroles

PROJECT H: Conversion to Service Oriented Architecture
Project Description and Benefit: Integral to above projects, this initiative will involve design review and refactoring of systems to take advantage of internally and externally available services and reduction in redundancy of application logic.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
$15,496

Planning/Analysis/Design

Medium

$75,000
State Funds
$15,496

Federal/Other Funds
$0

PROJECT I: Business Application Migration
Project Description and Benefit: Agency Initiative to migrate Lotus Notes business applications to secure web enabled applications that are reusable by other agencies and state.

Project Status
Project Priority Lifetime Cost of Project FY 2008 Total Funding
$47,284

RFP Not Needed Planning/Analysis/Design Construction/Maintenance

Medium Not Reported
State Funds
$47,284

Federal/Other Funds
$0

PROJECT J: Restitution System
Project Description and Benefit: Automated system to process restitution payments made by offenders and properly distribute to victims of crime.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
$34,916

Complete/Maintenance

High

$90,000

State Funds
$31,916

Federal/Other Funds
$0

389

Georgia State Board of Pardons & Paroles
Agency Major IT Accomplishments
Development of Online Transitional Housing Resource Manual
Project delivered on time and within budget. Provides searchable access to transitional housing resources to Parole Board and Dept. of Corrections staff.
Restitution System
Project deployed on time and within budget. New web based system receives data regarding restitution payments made by offenders, allocates funds as ordered, and prints checks to victims. New system allows parole officers to check status of payments through online interface.
Victim Notifications
Georgia VIP IVR application deployed on time and within budget. 'In-Sourced' solution provides more information to registered crime victims at a substantially lower cost to taxpayers than the hosted solution that it replaced.
Web Page Conversion
Project delivered on time and within budget. Open Source content management system allows Public Information Office to update web site content without direct involvement of IT staff. Conversion of site also brought agency web site color palette into alignment with approved State of Georgia colors.
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Georgia State Board of Pardons & Paroles

Chapter 2, Section A - Expenditures by Sub Class

Account/

Subclass

Description

APPROPRIATED COMMON LINE ITEM EXPENDITURES:

Salaries and Hourly Subtotal

501000 Regular Salaries

511000 Overtime

512000 Permanent Hourly

513000 Temporary Labor

Fringe Benefits Allocation

514000 F.I.C.A.

515000 Retirement

516000 Health Insurance

518000 Unemployment Insurance

519000 Workers' Compensation

520000 Merit System Assessments

598000 Pay for Performance

599000 Lapse 300 Personal Services
610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation

301 Regular Operating Expense

722000 Motor Vehicle

303 Motor Vehicle Purchases

Total Expenditures
1,088,984.00 0.00
86,383.00 113,365.00 187,646.00
1,476,378.00
37.00 3,396.00 12,452.00
5,849.00
15,026.00 3,629.00
40,389.00
0.00

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Georgia State Board of Pardons & Paroles

Expenditures by Sub Class (continued)

713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment

189,145.00

304 Equipment

189,145.00

814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Capitalization Thresho 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support

134,054.00 81,759.00
140,390.00 0.00
165,353.00 183,234.00

305 Computer Charges

704,790.00

648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals

306 Real Estate Rentals

0.00

871001 Voice/Data Communication Services - GTA Computer Bi

319,206.00

871002 Voice/Data Communication Services - GTA Data Network

660.00

871003 Voice/Data Communication Services - GTA Telecommun

683,787.00

871000 Voice / Data Communication Services (To pay GTA Invoice

1,003,653.00

872001 Voice/Data Communication Services - Wire/Cable

872002 Voice/Data Communication Services - MPLS

872003 Voice/Data Communication Services - Video

872004 Voice/Data Communication Services - Local Service

872005 Voice/Data Communication Services - Long Distance

872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing

872008 Voice/Data Communication Services - PBX

872008 Voice/Data Communication Services - VOIP

872009 Voice/Data Communication Services - Key System

872010 Voice/Data Communication Services - Mobile/Wireless

19,883.00

872011 Voice/Data Communication Services - Other

177,720.00

872000 Voice / Data Communication Services (Vendors OTHER TH

197,603.00

307 Telecommunications Total

1,201,256.00

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Georgia State Board of Pardons & Paroles

Expenditures by Sub Class (continued)
723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings
309 Capital Outlay
651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 [IT Expenditure] Professional/Technical Services - Comp 852000 [IT Expenditure] Professional/Technical Services - Comp
312 Contracts
750000 Transfers Out
314 Transfers
690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants
315 Grants SPECIAL LINE ITEM EXPENDITURES

0.00 49,762.00
0.00 657,653.00
702.00 708,117.00
0.00
0.00

200 Bonds

0.00

847 Investment for Modernization

0.00

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Georgia State Board of Pardons & Paroles

Expenditures by Sub Class (continued)

614000 Supplies & Materials

615000 Repairs & Maintenance

616000 Equipment on Inventory but not Capitalized

617000 Water & Sewer

618000 Energy

619000 Rents Other than Real Estate

620000 Insurance & Bonding

621000 Bad Debt Expense

622000 Freight

625000 Discounts Losts

626000 Procurement Card Purchases

627000 Other Operating Expense

640000 Travel

651000 Professional Services

652000 Professional Services - Expenses

653000 Contracts - Private Organizations

862000 [IT Expenditure] Computer Billings (Other Than GTA)

863000 [IT Expenditure] Software (Not Capitalized)

871001 Voice/Data Communication Services - GTA Computer Bill

871002 Voice/Data Communication Services - GTA Data Network Bill

871003 Voice/Data Communication Services - GTA Telecommunications Bill

871000 Voice / Data Communication Services (To pay GTA Invoice

0.00

872001 Voice/Data Communication Services - Wire/Cable

872002 Voice/Data Communication Services - MPLS

872003 Voice/Data Communication Services - Video

872004 Voice/Data Communication Services - Local Service

872005 Voice/Data Communication Services - Long Distance

872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing

872008 Voice/Data Communication Services - PBX

872008 Voice/Data Communication Services - VOIP

872009 Voice/Data Communication Services - Key System

872010 Voice/Data Communication Services - Mobile/Wireless

872011 Voice/Data Communication Services - Other

872000 Voice / Data Communication Services (Vendors OTHER TH

0.00

720000 Equipment (over $5,000)

821000 Computer/Telecommunications Equipment

885 Operating Expenses Colleges

0.00

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Georgia State Board of Pardons & Paroles

Expenditures by Sub Class (continued)

501000 Regular Salaries

514000 F.I.C.A.

515000 Retirement

516000 Health Insurance

614000 Supplies & Materials

615000 Repairs & Maintenance

616000 Equipment on Inventory but not Capitalized

618000 Energy

627000 Other Operating Expense

640000 Travel

651000 Per Diem & Fees

653000 Contracts

863000 [IT Expenditure] Software (Not Capitalized)

871001 Voice/Data Communication Services - GTA Computer Bill

872000 Voice / Data Communication Services (Vendors OTHER THAN GTA )

889 Quickstart

0.00

000 Other

0.00

000 Other

0.00

000 Other
TOTAL EXPENDITURES State Funds Federal Funds Other Funds
Full Time Equivalent Positions Full Time Equivalent Consultants

0.00 4,320,075.00
21.80 2.30

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Georgia State Board of Pardons & Paroles
Chapter 2, Section B - Expenditures by Application

Application

Consultant Position FY 2008

Name (include short name and/or Acronym)

FTE's FTE's Expenditures

Case Management System Conversion

4.3 502443

Guidelines Revision

2.1

146,080

Victim Notifications Implement Business Continuity/Disaster Recovery Environment

0.15

16,258

0.85

341,592

STATS System Upgrades/Revision

2.35

153,599

Strategic Planning and Performance Management Staff Training Electronic Personnel & Training Records Expand Employee Connectivity Options Criminal Justice Data Sharing Conversion to Service Oriented Architecture Business Application Migration Restitution System Web Page Conversion Development of Online Transitional Housing Resource Manual
Replace Lotus Notes Help Desk Software Revalidate and Expand Supervision Risk Instrument
Clemency Online Navigation System (CONS) Agency Specific Application Maintenance/Modification TOTAL Applications Expenditures TOTAL Applications Positions
TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions
TOTAL EXPENDITURES TOTAL POSITIONS

1 1.35 0.05 0.15
0.3 0.2 0.85 0.6 0.3

0.35 0.3

0.4

2.3

1.1

2.1

2.3

18.8

0

3

2.3

21.8

97,328 145,544
3,123 15,895 24,080 15,496 47,284 34,916 32,260
36,303 44,466
143,207 445,590
188,368 2433832
1888580
4322412

396

Georgia State Board of Pardons & Paroles

Chapter 3 Applications Profile
(Program, Function, Business Impact, etc.)

Application A:
Case Management System Conversion
Program or Sub-Program: Parole Supervision Description of Application Function:
Convert existing Lotus Notes Case Management System to secure web application.

o Platform/Host: o Operating System: o Database:

Sun Solaris 10 Oracle

Annual Volume: Unit of Measure:
FY 2008 $502,443

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 4.3

Application B:
Guidelines Revision
Program or Sub-Program: Clemency Description of Application Function:
Provide automated, empirically based information for decision making support to Clemency decision making.

o Platform/Host: o Operating System: o Database:

Sun Solaris 10 Oracle

Annual Volume: Unit of Measure:
FY 2008 $146,080

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 2.1

Application C:
STATS SYSTEM UPGRADES/REVISION
Program or Sub-Program: Administration Description of Application Function:
The agency maintains a web based tool that allows users to generate statistical reports on important processes such as supervision activities. This tool is vital for effectively managing the business of the agency.

o Platform/Host:

Sun

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Georgia State Board of Pardons & Paroles

o Operating System: o Database:

Solaris 10 Oracle

Annual Volume: Unit of Measure:
FY 2008 $153,599

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 2.35

Application D:
Victim Notifications
Program or Sub-Program: Victim Services Description of Application Function:
Provide improved information and notification services through in-house notification system.

o Platform/Host: o Operating System: o Database:

Intel Windows 2000 SQL Server

Annual Volume: Unit of Measure:
FY 2008 $16,258

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.15

Application E:
Implement Business Continuity/Disaster Recovery Environment
Program or Sub-Program: Administration Description of Application Function:
Design and implement a disaster recovery environment for agency systems and data, including offsite data storage.

o Platform/Host: o Operating System: o Database:

Intel/Sun Windows 2000/2003, Solaris 10 Oracle, Lotus Notes, SQL Server

Annual Volume: Unit of Measure:
FY 2008 $341,592

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.85

Application F:
Electronic Personnel and Training Records
Program or Sub-Program: Administration Description of Application Function:

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Georgia State Board of Pardons & Paroles

Design and implement a disaster recovery environment for agency systems and data, including offsite data storage.

o Platform/Host: o Operating System: o Database:

Intel/Sun Windows 2000/2003, Solaris 10 SQL Server

Annual Volume: Unit of Measure:
FY 2008 $3,123

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.05

Application G:
Expand Employee Connectivity Options
Program or Sub-Program: Administration Description of Application Function:
Agency initiative to expand means by which authorized employees for review in a secure web based environment.

o Platform/Host: o Operating System: o Database:

Intel/Sun Windows 2000/2003, Solaris 10 Not Reported

Annual Volume: Unit of Measure:
FY 2008 $15,895

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.15

Application H:
Criminal Justice Data Sharing
Program or Sub-Program: Administration Description of Application Function:
Initiative of CJ agencies to improve and expand data sharing and integration opportunities that improve information availability and operational effectiveness of CJ agencies

o Platform/Host: o Operating System: o Database:

Intel/Sun Windows 2000/2003, Solaris 10 Oracle, Lotus Notes

Annual Volume: Unit of Measure:
FY 2008 $24,080

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.30

399

Georgia State Board of Pardons & Paroles

Application I:
Conversion to Service Oriented Architecture
Program or Sub-Program: Administration Description of Application Function:
Integral to agency projects, this initiative will involve design review and refactoring of systems to take advantage of internally and externally available services and reduction in redundancy of application logic.

o Platform/Host: o Operating System: o Database:

Intel/Sun Windows 2000/2003, Solaris 10 Not Reported

Annual Volume: Unit of Measure:
FY 2008 $15,496

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.20

Application J:
Business Application Migration
Program or Sub-Program: Administration Description of Application Function:
Agency Initiative to migrate Lotus Notes business applications to secure web enabled applications that are reusable by other agencies and state

o Platform/Host: o Operating System: o Database:

Intel/Sun Windows 2000/2003, Solaris 10 Oracle

Annual Volume: Unit of Measure:
FY 2008 $47,284

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.85

Application K:
Restitution System
Program or Sub-Program: Administration Description of Application Function:
Automated system to process restitution payments made by offenders and properly distribute to victims of crime

o Platform/Host: o Operating System: o Database:

Sun Solaris 10 Oracle

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Georgia State Board of Pardons & Paroles

Annual Volume: Unit of Measure:
FY 2008 $34,916

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.60

Application L:
Web Page Conversion
Program or Sub-Program: Administration Description of Application Function:
Agency Web Site. Provides updated information to public and media. Serves as access point for crime victims to register for notification of changes in offender status.

o Platform/Host: o Operating System: o Database:

Sun Solaris 10 Oracle

Annual Volume: Unit of Measure:
FY 2008 $32,260

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.30

Application M:
Development of Online Transitional Housing Resource Manual
Program or Sub-Program: Administration Description of Application Function:
Convert existing paper based resource manual to searchable electronic manual that can be easily shared with partner agencies and dynamically updated to reflect changes in available resources.

o Platform/Host: o Operating System: o Database:

Sun Solaris 10 Oracle

Annual Volume: Unit of Measure:
FY 2008 $36,302

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.35

Application N:
Replace Lotus Notes Help Desk Software
Program or Sub-Program: Administration Description of Application Function:

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Georgia State Board of Pardons & Paroles

Replace legacy Help Desk system with custom configured vendor provided web based product

o Platform/Host: o Operating System: o Database:

Intel/Sun Windows 2000/2003, Solaris 10 SQL Server/Oracle

Annual Volume: Unit of Measure:
FY 2008 $44,466

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.30

Application O:
Revalidate and Expand Supervision Risk Instrument
Program or Sub-Program: Administration Description of Application Function:
Not Reported

o Platform/Host: o Operating System: o Database:

Intel/Sun Windows 2000/2003, Solaris 10 Oracle

Annual Volume: Unit of Measure:
FY 2008 $143,207

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.40

Application P:
Strategic Planning and Performance Management
Program or Sub-Program: Administration Description of Application Function:
The agency's IT unit is responsible for managing the agency's strategic planning process and for maintaining and generating all of the statistical information used in performance measurement, planning, and managing agency operations.

o Platform/Host: o Operating System: o Database:

Sun Solaris 10 Oracle

Annual Volume: Unit of Measure:
FY 2008 $97,328

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 1.00

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Georgia State Board of Pardons & Paroles

Application Q:
Staff Training
Program or Sub-Program: Administration Description of Application Function:
The agency places significant importance on staff development and includes training in every employee's performance plan.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2008 $145,544

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 1.35

Application R:
Clemency Online Navigation System, CONS
Program or Sub-Program: Clemency Description of Application Function:
Not Reported

o Platform/Host: o Operating System: o Database:

Sun Solaris 10 Oracle

Annual Volume: Unit of Measure:
FY 2008 $445,590

Not Reported Not Reported
Consultant FTEs: 2.30

Staff FTEs: 1.10

Application S:
Agency Specific Application Maintenance/Modification
Program or Sub-Program: Administration Description of Application Function:
Not Reported

o Platform/Host: o Operating System: o Database:

Intel/Sun Windows 2000/2003, Solaris 10 Oracle, Lotus Notes, SQL Server

Annual Volume: Unit of Measure:
FY 2008

Not Reported Not Reported
Consultant FTEs:

Staff FTEs:

403

$188,368

Georgia State Board of Pardons & Paroles

0.00

2.10

404

Georgia State Board of Pardons & Paroles

Chapter 4 - Inventory & Capitalized Assets

ITEM
Mainframe Desktop workstations
Laptop workstations Wireless Devices
Servers Other (where applicable):
Routers Switches Firewalls Network printers Workstation printers Scanners
Other

DESCRIPTION
Gateway E 2000,4100,4300,4500,4610,6610,Profile 6 Gateway 450ROG, M275, 460, 465, 475 Blackberry (21), Air Cards (33), Cell Phones (5), Southern Linc (448)
HP Laser Jets, HP Color Laser Jets HP Laser Jets, HP Desk Jets Flat Bed (60) Dulex/Auto Feed (9) LiveScan Fingerprint System

QUANTITY
449
823 507
87
6 73 6 127 202 9 1

2,290

Capitalized Asset Value of IT Equipment:

$319,965

General Age and Condition of Equipment:
Description of condition. Most equipment is less than 3-4 years old, although some servers and workstations are 5+ years old. Agency goal is to replace aging infrastructure and workstations on 3 year cycle.

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State of Georgia
Information Technology Expenditures Report Fiscal Year 2008
For Period July 1, 2007 June 30, 2008
Georgia Department of Public Safety
0

Georgia Department of Public Safety
Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments
Agency Vision
The Georgia State Patrol will become the premier law enforcement agency in the State of Georgia, who will be the model of maximizing technology, allowing employees to reach their goals, and providing public safety on roadways and at state facilities.
Agency Mission
The mission of the Georgia Department of Public Safety is to patrol the public roads and highways of the state of Georgia, to safeguard the lives and property of the public, and to investigate traffic crashes. Members of the department will prevent, detect, and investigate violations of the criminal laws of this state, any other state, or the United States which are committed upon these public roads and highways or upon property appertaining thereto and arrest those persons who violate such criminal laws.
Agency Strategic Goals
Maximize resource utilization and control costs.
Leverage technology to improve service and operations efficiency.
Enhance enforcement efforts in targeted areas.
Improve and upgrade existing infrastructure and workforce to provide for increased demand for service.
Improve Public Image and establish a competitive position in the labor market.
414

Georgia Department of Public Safety

Agency IT Projects
PROJECT A: SharePoint Dashboard
Project Description and Benefit: Give DPS management easy access to information and the ability to monitor the performance of operational processes. Description: Microsoft SharePoint Server with Dashboard running on an internal server. Monitor critical business processes and activities using metrics of business performance. Manage people and processes to improve decisions, optimize business performance

Project Status
Project Priority Lifetime Cost of Project FY 2008 Total Funding
$ 63,000

RPF Not Needed Planning/Analysis/Design

High

Unknown

State Funds
$63,000

Federal/Other Funds
$0

PROJECT B: Mobile Computing and Digital Video
Project Description and Benefit: To determine if mobile computing devices and digital video systems increase the efficiency and effectiveness of Troopers. Mobile Computers and Digital Video Recorders are versatile technologies that improve information quality and accessibility, increase operational efficiency, enhance management effectiveness and can potentially improve Trooper safety.
During this 6 month project, we will evaluate a variety of mobile computers, digital video systems, broadband data access carriers and equipment, computer docks and mounts, data antennas, GPS mapping tools, GCIC access software, persistency software, encrypted wireless communications, wireless connectivity from vehicles to Post computers, digital video access and storage, installation, training, support, integration and costs.
At the conclusion of the project, we will present an evaluation to the Command Staff. After their review, we hope to go forward with a Request for Proposal (RFP) for a Managed Services Contract. This contract could be used to equip all Troopers and Officers with mobile computers and digital video systems.

Project Status
Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

Construction/Implementation Complete/Maintenance

High

$8,500,000

State Funds
Not Reported

Federal/Other Funds
Not Reported

415

Georgia Department of Public Safety

PROJECT C: IT Business Continuity
Project Description and Benefit: Reduce Risk, Improve Operations, and Increase flexibility in daily operations for handling both planned and unplanned downtime. Setup IT failover site at our Patrol Post in Gainesville, GA. This Post will be equipped with systems that will automatically backup systems at HQ and operate in case of a failure of HQ systems.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

Construction/Implementation

High

Not Reported

State Funds

Federal/Other Funds

Not Reported

Not Reported

Agency Major IT Accomplishments
Business Continuity Planning and Implementation
Completed project.
Systems Upgrade
Updated all out of warranty systems in field and HQ.

416

Georgia Department of Public Safety

Chapter 2, Section A - Expenditures by Sub Class

Account/

Subclass

Description

APPROPRIATED COMMON LINE ITEM EXPENDITURES:

Salaries and Hourly Subtotal

501000 Regular Salaries

503000 Supplemental Pay

512000 Permanent Hourly

513000 Temporary Labor

Fringe Benefits Allocation

514000 F.I.C.A.

515000 Retirement

516000 Health Insurance

518000 Unemployment Insurance

519000 Workers' Compensation

520000 Merit System Assessments

598000 Pay for Performance

599000 Lapse 300 Personal Services

610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases-Disputed charges 627000 Other Operating Expense 640000 Travel 740000 Depreciation

301 Regular Operating Expense

722000 Motor Vehicle

303 Motor Vehicle Purchases

Total Expenditures
534,410 600 560
38,802 55,594 122,212
752,178
33 18,577
808
259 (23) 5,914 2,288
27,856 -

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Georgia Department of Public Safety

Expenditures by Sub Class (continued)

713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment

1,577 1,429,646

304 Equipment

1,431,223

814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Capitalization Thresho 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support

280,217 132,859 1,213,007
11,823
254,766 19,999

305 Computer Charges

1,912,671

648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals

306 Real Estate Rentals

-

871001 Voice/Data Communication Services - GTA Computer Bi

272,849

871002 Voice/Data Communication Services - GTA Data Network

1,572,878

871003 Voice/Data Communication Services - GTA Telecommun

1,198,632

871000 Voice / Data Communication Services (To pay GTA Invoice

3,044,359

872001 Voice/Data Communication Services - Wire/Cable

209

872002 Voice/Data Communication Services - MPLS

872003 Voice/Data Communication Services - Video

872004 Voice/Data Communication Services - Local Service

44,478

872005 Voice/Data Communication Services - Long Distance

1,087

872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing

872007 Voice/Data Communication Services - PBX

872008 Voice/Data Communication Services - VOIP

872009 Voice/Data Communication Services - Key System

872010 Voice/Data Communication Services - Mobile/Wireless

328,060

872011 Voice/Data Communication Services - Other

228,865

872000 Voice / Data Communication Services (Vendors OTHER TH

602,699

307 Telecommunications Total

3,647,058

418

Georgia Department of Public Safety

Expenditures by Sub Class (continued)

723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings

309 Capital Outlay

-

651000 Professional Services

560

652000 Professional Services - Expenses

653000 Contracts

105,000

654000 Contracts - State Organizations

230,000

851000 [IT Expenditure] Professional/Technical Services - Comp

230

852000 [IT Expenditure] Professional/Technical Services - Computer/IT Expenses

312 Contracts

335,790

750000 Transfers Out

314 Transfers

-

690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants

315 Grants

-

SPECIAL LINE ITEM EXPENDITURES

200 Bonds

-

847 Investment for Modernization

-

419

Georgia Department of Public Safety

Expenditures by Sub Class (continued)

614000 Supplies & Materials

615000 Repairs & Maintenance

616000 Equipment on Inventory but not Capitalized

617000 Water & Sewer

618000 Energy

619000 Rents Other than Real Estate

620000 Insurance & Bonding

621000 Bad Debt Expense

622000 Freight

625000 Discounts Losts

626000 Procurement Card Purchases

627000 Other Operating Expense

640000 Travel

651000 Professional Services

652000 Professional Services - Expenses

653000 Contracts - Private Organizations

862000 [IT Expenditure] Computer Billings (Other Than GTA)

863000 [IT Expenditure] Software (Not Capitalized)

871001 Voice/Data Communication Services - GTA Computer Bill

871002 Voice/Data Communication Services - GTA Data Network Bill

871003 Voice/Data Communication Services - GTA Telecommunications Bill

871000 Voice / Data Communication Services (To pay GTA Invoice

-

872001 Voice/Data Communication Services - Wire/Cable

872002 Voice/Data Communication Services - MPLS

872003 Voice/Data Communication Services - Video

872004 Voice/Data Communication Services - Local Service

872005 Voice/Data Communication Services - Long Distance

872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing

872007 Voice/Data Communication Services - PBX

872008 Voice/Data Communication Services - VOIP

872009 Voice/Data Communication Services - Key System

872010 Voice/Data Communication Services - Mobile/Wireless

872011 Voice/Data Communication Services - Other

872000 Voice / Data Communication Services (Vendors OTHER TH

-

720000 Equipment (over $5,000)

821000 Computer/Telecommunications Equipment

885 Operating Expenses Colleges

-

Expenditures by Sub Class (continued)

420

Georgia Department of Public Safety

501000 Regular Salaries

514000 F.I.C.A.

515000 Retirement

516000 Health Insurance

614000 Supplies & Materials

615000 Repairs & Maintenance

616000 Equipment on Inventory but not Capitalized

618000 Energy

627000 Other Operating Expense

640000 Travel

651000 Per Diem & Fees

653000 Contracts

863000 [IT Expenditure] Software (Not Capitalized)

871001 Voice/Data Communication Services - GTA Computer Bill

872000 Voice / Data Communication Services (Vendors OTHER THAN GTA )

889 Quickstart

-

000 Other

-

000 Other

-

000 Other
TOTAL EXPENDITURES State Funds Federal Funds Other Funds
Full Time Equivalent Positions Full Time Equivalent Consultants

-
8,106,776 6,643,900
647,216 815,660
11 1

421

Georgia Department of Public Safety
Chapter 2, Section B - Expenditures by Application
422

Georgia Department of Public Safety
423

Georgia Department of Public Safety

Chapter 3 Applications Profile
(Program, Function, Business Impact, etc.)

Application A:

APPLICANT TRACKING

Program or Sub-Program: Field Offices and Services

Description of Application Function:

Tracking system for Trooper and CEO job applicants

o Platform/Host:

Win2003

o Operating System:

Win2003

o Database:

SQL Server

Annual Volume: Unit of Measure:
FY 2008 Not Reported

1,000 Applicants
Consultant FTEs: 0.00

Staff FTEs: 0.22

Application B:

BADGE NUMBERING

Program or Sub-Program: Field Offices and Services

Description of Application Function:

Name and badge number assignment database

o Platform/Host:

Win2003

o Operating System:

Win2003

o Database:

SQL Server

Annual Volume: Unit of Measure:
FY 2008 Not Reported

800 Employees
Consultant FTEs: 0.00

Staff FTEs: 0.22

Application C:

CRASH REPORTING - GEORGIA ELECTRONIC TRAFFIC RECORDS INFORMATION SYSTEM (GETRIS)

Program or Sub-Program: Field Offices and Services

Description of Application Function:

Georgia Electronic Traffic Records Information System - Creates Electronic

Accident reports

o Platform/Host:

Windows XP

o Operating System: Windows XP

o Database:

Access

424

Georgia Department of Public Safety

Annual Volume: Unit of Measure:
FY 2008 Not Reported

40,000 Reports
Consultant FTEs: 0.33

Staff FTEs: 0.22

Application D:

CRASH REPORTING ARCHIVE

Program or Sub-Program: Field Offices and Services

Description of Application Function:

Database of GSP Accident Reports

o Platform/Host:

Win2003

o Operating System:

Win2003

o Database:

SQL Server

Annual Volume: Unit of Measure:
FY 2008 Not Reported

40,000 Reports
Consultant FTEs: 0.00

Staff FTEs: 0.22

Application E:

DPS 612 -TROOPER ACTIVITY

Program or Sub-Program: Field Offices and Services

Description of Application Function:

Web based system for maintaining and reporting Trooper Activity

o Platform/Host:

Win2003

o Operating System: Windows XP

o Database:

SQL Server

Annual Volume: Unit of Measure:
FY 2008 Not Reported

5,000,000 Transactions
Consultant FTEs: 0.00

Staff FTEs: 0.22

Application F:

FLEET ANYWHERE

Program or Sub-Program: Field Offices and Services

Description of Application Function:

Track Fleet expenses.

o Platform/Host:

Windows NT 4

o Operating System:

Windows NT 4

o Database:

SQL Server

425

Georgia Department of Public Safety

Annual Volume: Unit of Measure:
FY 2008 Not Reported

500,000 Transactions
Consultant FTEs: 0.00

Staff FTEs: 0.22

Application G:

FUEL CARD

Program or Sub-Program: Field Offices and Services

Description of Application Function:

Tracks expenses for fuel usage

o Platform/Host:

Win2003

o Operating System: Win2003

o Database:

Not Reported

Annual Volume: Unit of Measure:
FY 2008 Not Reported

300,000 Transactions
Consultant FTEs: 0.00

Staff FTEs: 0.22

Application H:
ID CARD


Program or Sub-Program: Field Offices and Services

Description of Application Function:

Design, print and maintain the ID cards for the agency

o Platform/Host:

Win2003

o Operating System: Win2003

o Database:

SQL Server

Annual Volume: Unit of Measure:
FY 2008 Not Reported

2,000 Cards
Consultant FTEs: 0.00

Staff FTEs: 0.22

Application I:
INCIDENT REPORT
Program or Sub-Program: Field Offices and Services Description of Application Function:

o Platform/Host:

Windows XP

o Operating System: Windows XP

426

Georgia Department of Public Safety

o Database:

Access

Annual Volume: Unit of Measure:
FY 2008 Not Reported

10,000 Records
Consultant FTEs: 0.00

Staff FTEs: 0.22

Application J:

INTERNAL AFFAIRS

Program or Sub-Program: Field Offices and Services

Description of Application Function:

System for electronically assembling and tracking cases for the Internal

Affairs Unit

o Platform/Host:

Win2003

o Operating System: Win2003

o Database:

Access

Annual Volume: Unit of Measure:
FY 2008 Not Reported

500 Cases
Consultant FTEs: 0.00

Staff FTEs: 0.22

Application K:

OFF DUTY

Program or Sub-Program: Field Offices and Services

Description of Application Function:

Employment Tracking

o Platform/Host:

Win2003

o Operating System: Win2003

o Database:

Access

Annual Volume: Unit of Measure:
FY 2008 Not Reported

500 Records
Consultant FTEs: 0.00

Staff FTEs: 0.22

Application L:
OTIS


Program or Sub-Program: MCCD Description of Application Function:
Overweight truck information System

427

Georgia Department of Public Safety

o Platform/Host: o Operating System: o Database:

Win2003 Win2003
SQL Server

Annual Volume: Unit of Measure:
FY 2008 Not Reported

90,000 Records
Consultant FTEs: 0.33

Staff FTEs: 0.22

Application M:
PERMITS


Program or Sub-Program: Field Offices and Services

Description of Application Function:

Gun and Yellow Light Permits

o Platform/Host:

Win2003

o Operating System: Win2003

o Database:

SQL Server

Annual Volume: Unit of Measure:
FY 2008 Not Reported

2,500 Permits
Consultant FTEs: 0.00

Staff FTEs: 0.22

Application N:

PERSONNEL/PERSONNEL HISTORY

Program or Sub-Program: Field Offices and Services

Description of Application Function:

Program for tracking personnel information from the PeopleSoft system

o Platform/Host:

Win2003

o Operating System: Win2003

o Database:

SQL Server

Annual Volume: Unit of Measure:
FY 2008 Not Reported

40,000 Updates
Consultant FTEs: 0.00

Staff FTEs: 0.22

Application O:
PURCHASE CARD
Program or Sub-Program: Field Offices and Services Description of Application Function:
428

Georgia Department of Public Safety

Tracks agency purchase card purchases

o Platform/Host:

Not Reported

o Operating System: Windows XP

o Database:

Not Reported

Annual Volume: Unit of Measure:
FY 2008 Not Reported

5,000 Transactions
Consultant FTEs: 0.00

Staff FTEs: 0.22

Application P:

RECORDS MANAGEMENT SYSTEM (RMS)

Program or Sub-Program: Field Offices and Services

Description of Application Function:

Records Management System. Pilot program to test feasibility of an agency

wide system.

o Platform/Host:

Win2003

o Operating System: Win2003

o Database:

SQL Server

Annual Volume: Unit of Measure:
FY 2008 Not Reported

10,000 calls
Consultant FTEs: 0.00

Staff FTEs: 0.22

Application Q:

SAFETYNET

Program or Sub-Program: Field Offices and Services

Description of Application Function:

Commercial Vehicle Inspections.

o Platform/Host:

Win2000

o Operating System: Win2000

o Database:

Oracle

Annual Volume: Unit of Measure:
FY 2008 Not Reported

153,000 Tapes
Consultant FTEs: 0.00

Staff FTEs: 0.22

429

Georgia Department of Public Safety

Application R:
SUPPLY


Program or Sub-Program: Field Offices and Services

Description of Application Function:

Inventory system for agency supplies

o Platform/Host:

Win2003

o Operating System: Win2003

o Database:

Access

Annual Volume: Unit of Measure:
FY 2008 Not Reported

3,000 Transactions
Consultant FTEs: 0.00

Staff FTEs: 0.22

Application S:

EXCHANGE

Program or Sub-Program: Field Offices and Services

Description of Application Function:

Mail Server

o Platform/Host:

Win2003

o Operating System: Win2003

o Database:

Not Reported

Annual Volume: Unit of Measure:
FY 2008
Not Reported

2,500,000 Messages
Consultant FTEs:
Not Reported

Staff FTEs: 0.22

Application T:

TRAINING

Program or Sub-Program: Field Offices and Services

Description of Application Function:

Maintains Training information on Troopers

o Platform/Host:

Win2003

o Operating System: Win2003

o Database:

SQL Server

Annual Volume: Unit of Measure:
FY 2008 Not Reported

2,000 Transactions
Consultant FTEs: Not Reported

Staff FTEs: 0.22

430

Georgia Department of Public Safety

Application U:

WINDOW TINT

Program or Sub-Program: Field Offices and Services

Description of Application Function:

Tint Permits

o Platform/Host:

Win2003

o Operating System: Win2003

o Database:

SQL Server

Annual Volume: Unit of Measure:
FY 2008 Not Reported

5,000 Records
Consultant FTEs: Not Reported

Staff FTEs: 0.22

Application V:
ADOBE


Program or Sub-Program: Field Offices and Services Description of Application Function: Not Reported

o Platform/Host: o Operating System: o Database:

Windows XP Windows XP Not Reported

Annual Volume: Unit of Measure:
FY 2008 Not Reported

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.22

Application W:
BANNER SECURITY SYSTEM
Program or Sub-Program: Field Offices and Services Description of Application Function: Not Reported

o Platform/Host: o Operating System: o Database:

Win2003 Windows XP Access

Annual Volume: Unit of Measure:
FY 2008 Not Reported

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.22

431

Georgia Department of Public Safety

Application X:
BARRACUDA
Program or Sub-Program: Field Offices and Services Description of Application Function: Not Reported

o Platform/Host: o Operating System: o Database:

Not Reported Linux Not Reported

Annual Volume: Unit of Measure:
FY 2008 Not Reported

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.22

Application Y:
BLACKBERRY ENTERPRISE SERVER
Program or Sub-Program: Field Offices and Services Description of Application Function: Not Reported

o Platform/Host: o Operating System: o Database:

Win2003 Win2003 Not Reported

Annual Volume: Unit of Measure:
FY 2008 Not Reported

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.22

Application Z:
CALL PILOT
Program or Sub-Program: Field Offices and Services Description of Application Function: Not Reported

o Platform/Host: o Operating System: o Database:

Win2003 Windows XP Not Reported

Annual Volume: Unit of Measure:
FY 2008 Not Reported

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.22

432

Georgia Department of Public Safety

Application AA:
CISCO PDM
Program or Sub-Program: Field Offices and Services Description of Application Function: Not Reported

o Platform/Host: o Operating System: o Database:

Not Reported Cisco Not Reported

Annual Volume: Unit of Measure:
FY 2008 Not Reported

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.22

Application AB:
CISCO RADIUS
Program or Sub-Program: Field Offices and Services Description of Application Function: Not Reported

o Platform/Host: o Operating System: o Database:

Not Reported Cisco Not Reported

Annual Volume: Unit of Measure:
FY 2008 Not Reported

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.22

Application AC:
CISCO VPN
Program or Sub-Program: Field Offices and Services Description of Application Function: Not Reported

o Platform/Host: o Operating System: o Database:

Not Reported Cisco Not Reported

Annual Volume: Unit of Measure:
FY 2008 Not Reported

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.22

433

Georgia Department of Public Safety

Application AD:
EASY STREET
Program or Sub-Program: Field Offices and Services Description of Application Function: Not Reported

o Platform/Host: o Operating System: o Database:

Windows XP Windows XP Not Reported

Annual Volume: Unit of Measure:
FY 2008 Not Reported

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.22

Application AE:
GUARD CARD
Program or Sub-Program: Field Offices and Services Description of Application Function: Not Reported

o Platform/Host: o Operating System: o Database:

Windows XP Windows XP SQL Server

Annual Volume: Unit of Measure:
FY 2008 Not Reported

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.22

Application AF:
HELP DESK
Program or Sub-Program: Field Offices and Services Description of Application Function: IT Help Desk

o Platform/Host: o Operating System: o Database:

Win2003 Windows XP SQL Server

Annual Volume: Unit of Measure:
FY 2008 Not Reported

300 Tickets
Consultant FTEs: 0.00

Staff FTEs: 0.22

434

Georgia Department of Public Safety

Application AG:
INTEROP


Program or Sub-Program: Field Offices and Services Description of Application Function: Not Reported

o Platform/Host: o Operating System: o Database:

Windows XP Windows XP SQL Server

Annual Volume: Unit of Measure:
FY 2008 Not Reported

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.22

Application AH:
MAPPOINT
Program or Sub-Program: Field Offices and Services Description of Application Function: Not Reported

o Platform/Host: o Operating System: o Database:

Windows XP Windows XP Not Reported

Annual Volume: Unit of Measure:
FY 2008 Not Reported

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.22

Application AI:
MS OFFICE
Program or Sub-Program: Field Offices and Services Description of Application Function: Not Reported

o Platform/Host: o Operating System: o Database:

Windows XP Windows XP Not Reported

Annual Volume: Unit of Measure:
FY 2008 Not Reported

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.22

435

Georgia Department of Public Safety

Application AJ:
MS SPYWARE
Program or Sub-Program: Field Offices and Services Description of Application Function: Not Reported

o Platform/Host: o Operating System: o Database:

Windows XP Windows XP Not Reported

Annual Volume: Unit of Measure:
FY 2008 Not Reported

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.22

Application AK:
NETMOTION
Program or Sub-Program: Field Offices and Services Description of Application Function: Not Reported

o Platform/Host: o Operating System: o Database:

Win2003 Windows XP Not Reported

Annual Volume: Unit of Measure:
FY 2008 Not Reported

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.22

Application AM:
QTERM


Program or Sub-Program: Field Offices and Services Description of Application Function: Not Reported

o Platform/Host: o Operating System: o Database:

Windows XP Windows XP Not Reported

Annual Volume: Unit of Measure:
FY 2008 Not Reported

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.22

436

Georgia Department of Public Safety

Application AN:
SERVER 2000/2003
Program or Sub-Program: Field Offices and Services Description of Application Function: Not Reported

o Platform/Host: o Operating System: o Database:

Win2003 Win2003 Not Reported

Annual Volume: Unit of Measure:
FY 2008 Not Reported

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.22

Application AO:
SQL SERVER
Program or Sub-Program: Field Offices and Services Description of Application Function: Not Reported

o Platform/Host: o Operating System: o Database:

Win2003 Win2003 SQL Server

Annual Volume: Unit of Measure:
FY 2008 Not Reported

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.22

Application AP:
SYMANTEC ENTERPRISE
Program or Sub-Program: Field Offices and Services Description of Application Function: Not Reported

o Platform/Host: o Operating System: o Database:

Win2003 Windows XP Not Reported

Annual Volume: Unit of Measure:
FY 2008 Not Reported

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.22

437

Georgia Department of Public Safety

Application AQ:
SYMANTEC MAIL SECURITY
Program or Sub-Program: Field Offices and Services Description of Application Function: Not Reported

o Platform/Host: o Operating System: o Database:

Win2003 Win2003 Not Reported

Annual Volume: Unit of Measure:
FY 2008 Not Reported

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.22

Application AR:
VERITAS


Program or Sub-Program: Field Offices and Services Description of Application Function: Backup Software

o Platform/Host: o Operating System: o Database:

Win2003 Win2003 Not Reported

Annual Volume: Unit of Measure:
FY 2008 Not Reported

1,500 Tapes
Consultant FTEs: 0.00

Staff FTEs: 0.22

Application AS:
VIATORES
Program or Sub-Program: Field Offices and Services Description of Application Function: Not Reported

o Platform/Host: o Operating System: o Database:

Not Reported Linux Not Reported

Annual Volume: Unit of Measure:
FY 2008 Not Reported

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.22

438

Georgia Department of Public Safety

Application AT:
VISIO


Program or Sub-Program: Field Offices and Services Description of Application Function: Not Reported

o Platform/Host: o Operating System: o Database:

Windows XP Windows XP Not Reported

Annual Volume: Unit of Measure:
FY 2008 Not Reported

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.22

Application AU:
VISIONAIR
Program or Sub-Program: Field Offices and Services Description of Application Function: Not Reported

o Platform/Host: o Operating System: o Database:

Windows XP Windows XP SQL Server

Annual Volume: Unit of Measure:
FY 2008 Not Reported

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.22

Application AV:
VISUAL STUDIO .NET 2003
Program or Sub-Program: Field Offices and Services Description of Application Function: Not Reported

o Platform/Host: o Operating System: o Database:

Windows XP Windows XP SQL Server

Annual Volume: Unit of Measure:
FY 2008 Not Reported

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.22

439

Georgia Department of Public Safety

Application AW:
VISUAL STUDIO 2005
Program or Sub-Program: Field Offices and Services Description of Application Function: Not Reported

o Platform/Host: o Operating System: o Database:

Windows XP Windows XP SQL Server

Annual Volume: Unit of Measure:
FY 2008 Not Reported

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.22

Application AX:
Voyager


Program or Sub-Program: Field Offices and Services Description of Application Function: Not Reported

o Platform/Host: o Operating System: o Database:

Windows XP Windows XP SQL Server

Annual Volume: Unit of Measure:
FY 2008 Not Reported

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.22

Application AY:
Windows XP
Program or Sub-Program: Field Offices and Services Description of Application Function: Not Reported

o Platform/Host: o Operating System: o Database:

Windows XP Windows XP Not Reported

Annual Volume: Unit of Measure:
FY 2008 Not Reported

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.22

440

Georgia Department of Public Safety

Chapter 4 - Inventory & Capitalized Assets

ITEM
Mainframe Desktop workstations Laptop workstations Servers Other (where applicable):
Routers Switches Firewalls Network printers Workstation printers Plotters Scanners
Other

DESCRIPTION
Gateway, Dell, Compaq Gateway, Dell, Compaq Gateway, Dell, Compaq
3 Com & HP Cisco HP HP HP HP

Wireless Devices

QUANTITY
800 380 22
97 74
500 6 50

Capitalized Asset Value of IT Equipment:

Not Reported

General Age and Condition of Equipment: Description of condition. 1 to 6 years

1,929

441

State of Georgia
Information Technology Expenditures Report Fiscal Year 2008
For Period July 1, 2007 June 30, 2008
Georgia Governor's Office of Highway Safety
0

Georgia Governor's Office of Highway Safety
Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments
Agency Vision
The vision of the Governor's Office of Highway Safety to make Georgia's roadways the safest in the nation.
Agency Mission
The mission of the Georgia Governor's Office of Highway Safety is to educate the public on highway safety issues and facilitate the implementation of programs that are designed to reduce crashes, injuries and fatalities on Georgia's roadways.
Agency Strategic Goals
Reduce the number of overall traffic related fatalities on Georgia roadways from impaired driving, speeding, occupant protection violations and other high-risk behavior to 1.0 for every 100 million vehicle miles traveled by FY2010.
To reduce alcohol/drug related motor vehicle crashes, injuries and fatalities through the systematic delivery of effective program countermeasures. The overall goal is to reduce the alcohol-related fatality rate from 0.48 to 0.44 fatalities per 100 million vehicle miles of travel during FFY 2008.
To increase the proper use of safety belts and child safety restraints systems statewide. The overall program goal is to increase the rate of observed safety belt use to 91% by the end of FFY 2008 of drivers and front seat outboard passengers.
To increase public awareness and knowledge of highway safety, create online web access where the highway safety materials are available through a clearinghouse operation.
431

Georgia Governor's Office of Highway Safety

Agency IT Projects
PROJECT A: Dissemination of Data
Project Description and Benefit: This will benefit target populations such as consumers, producers of traffic crash data both state and local. To implement a long-range Strategic Plan for traffic records improvement in Georgia. Provide funding to support major initiatives needed to implement plan for traffic records improvement in Georgia.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
$5,000

Not Reported High Not Reported
State Funds
$0

Federal/Other Funds
$5,000

PROJECT B: Manage Grantee Programs
Project Description and Benefit: Benefit to Grantees and GOHS Planners. To provide and maintain an online system for all grant reporting and management.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
$35,000

Not Reported High $35,000
State Funds
$0

Federal/Other Funds
$35,000

Agency Major IT Accomplishments
Not Reported

432

Georgia Governor's Office of Highway Safety

Chapter 2, Section A - Expenditures by Sub Class

Account/

Subclass

Description

APPROPRIATED COMMON LINE ITEM EXPENDITURES:

Salaries and Hourly Subtotal

501000 Regular Salaries

511000 Overtime

512000 Permanent Hourly

513000 Temporary Labor

Fringe Benefits Allocation

514000 F.I.C.A.

515000 Retirement

516000 Health Insurance

518000 Unemployment Insurance

519000 Workers' Compensation

520000 Merit System Assessments

598000 Pay for Performance

599000 Lapse 300 Personal Services

610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation

301 Regular Operating Expense

722000 Motor Vehicle

303 Motor Vehicle Purchases

Total Expenditures
52,650 3,053 5,481
12,710
73,894
-

433

Georgia Governor's Office of Highway Safety

Expenditures by Sub Class (continued)

713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment

1,739 2,455

304 Equipment

4,194

814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Capitalization Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support

1,213 6,278
533

305 Computer Charges

8,024

648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals

306 Real Estate Rentals

-

871001 Voice/Data Communication Services - GTA Computer Bill 871002 Voice/Data Communication Services - GTA Data Network Bil 871003 Voice/Data Communication Services - GTA Telecommunicatio 871000 Voice / Data Communication Services (To pay GTA Invoices) Sub 872001 Voice/Data Communication Services - Wire/Cable 872002 Voice/Data Communication Services - MPLS 872003 Voice/Data Communication Services - Video 872004 Voice/Data Communication Services - Local Service 872005 Voice/Data Communication Services - Long Distance 872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing 872008 Voice/Data Communication Services - PBX 872008 Voice/Data Communication Services - VOIP 872009 Voice/Data Communication Services - Key System 872010 Voice/Data Communication Services - Mobile/Wireless 872011 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Vendors OTHER THAN G

10,086 11,927
1,355 23,367
141
15,306 20,897 36,345

307 Telecommunications Total

59,712

434

Georgia Governor's Office of Highway Safety

Expenditures by Sub Class (continued)
723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings
309 Capital Outlay
651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 [IT Expenditure] Professional/Technical Services - Computer/I 852000 [IT Expenditure] Professional/Technical Services - Computer/I
312 Contracts
750000 Transfers Out
314 Transfers
690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants
315 Grants SPECIAL LINE ITEM EXPENDITURES

-
35,413 58
35,471 -
-

200 Bonds

-

847 Investment for Modernization

-

435

Georgia Governor's Office of Highway Safety

Expenditures by Sub Class (continued)

614000 Supplies & Materials

615000 Repairs & Maintenance

616000 Equipment on Inventory but not Capitalized

617000 Water & Sewer

618000 Energy

619000 Rents Other than Real Estate

620000 Insurance & Bonding

621000 Bad Debt Expense

622000 Freight

625000 Discounts Losts

626000 Procurement Card Purchases

627000 Other Operating Expense

640000 Travel

651000 Professional Services

652000 Professional Services - Expenses

653000 Contracts - Private Organizations

862000 [IT Expenditure] Computer Billings (Other Than GTA)

863000 [IT Expenditure] Software (Not Capitalized)

871001 Voice/Data Communication Services - GTA Computer Bill

871002 Voice/Data Communication Services - GTA Data Network Bill

871003 Voice/Data Communication Services - GTA Telecommunications Bill

871000 Voice / Data Communication Services (To pay GTA Invoices) Sub

-

872001 Voice/Data Communication Services - Wire/Cable

872002 Voice/Data Communication Services - MPLS

872003 Voice/Data Communication Services - Video

872004 Voice/Data Communication Services - Local Service

872005 Voice/Data Communication Services - Long Distance

872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing

872008 Voice/Data Communication Services - PBX

872008 Voice/Data Communication Services - VOIP

872009 Voice/Data Communication Services - Key System

872010 Voice/Data Communication Services - Mobile/Wireless

872011 Voice/Data Communication Services - Other

872000 Voice / Data Communication Services (Vendors OTHER THAN G

-

720000 Equipment (over $5,000)

821000 Computer/Telecommunications Equipment

885 Operating Expenses Colleges

-

436

Georgia Governor's Office of Highway Safety

Expenditures by Sub Class (continued)

501000 Regular Salaries

514000 F.I.C.A.

515000 Retirement

516000 Health Insurance

614000 Supplies & Materials

615000 Repairs & Maintenance

616000 Equipment on Inventory but not Capitalized

618000 Energy

627000 Other Operating Expense

640000 Travel

651000 Per Diem & Fees

653000 Contracts

863000 [IT Expenditure] Software (Not Capitalized)

871001 Voice/Data Communication Services - GTA Computer Bill

872000 Voice / Data Communication Services (Vendors OTHER THAN GTA )

889 Quickstart

-

000 Other

-

000 Other

-

000 Other
TOTAL EXPENDITURES State Funds Federal Funds Other Funds
Full Time Equivalent Positions Full Time Equivalent Consultants

-
181,295 5,877
175,417

437

Georgia Governor's Office of Highway Safety

Chapter 2, Section B - Expenditures by Application

Application Name (include short name and/or Acronym)
eGOHS

Consultant Position FY 2008

FTE's

FTE's Expenditures

35,471.00

TOTAL Applications Expenditures TOTAL Applications Positions
TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions
TOTAL EXPENDITURES TOTAL POSITIONS

0

0

35471

145823.71

0

0

181294.71

0

0

438

Georgia Governor's Office of Highway Safety

Chapter 3 Applications Profile
(Program, Function, Business Impact, etc.)

eGOHS


Program or Sub-Program: Planning & Administration Description of Application Function:
Grant Software

o Platform/Host: o Operating System: o Database:

Web Browser Internet
2003 Server SQL

Annual Volume: Unit of Measure:
FY 2008 $35,471

213 Grants
Consultant FTEs: Not Reported

Staff FTEs: Not Reported

439

Georgia Governor's Office of Highway Safety

Chapter 4 - Inventory & Capitalized Assets

ITEM
Mainframe Desktop workstations Laptop workstations Servers
Other (where applicable):
Routers Switches Firewalls Network printers
Workstation printers
Other Scanners LDC Projectors Wireless Devices

DESCRIPTION
Dell (28), Apple (1)
Gateway (6), Dell (13), Toshiba (2), Compaq (14) Compaq DL380 (1), Dell Poweredge 2850 (1), Dell Poweredge 2650 (1)
Cisco 2600 (1), Cisco 1800 (1) HP ProCurve 4000M
HP Color LaserJet 8550 (1) and Minolta MagicColor 2200 (1) HP4550(1), HP6MP(2),HP3310(2),HP1018(1), HP6P(1),HP2575(3),HP2000C(1),HP2015d(5), HP2710(1),HP2100(4), HP7310(1), Dell1700(1), HP1320(5),HP6940(1),HP7960(1), HP3500(1), UPS 3000 (2) HP (3) Sanyo (1), Toshiba(1), NEC VT670(1) Blackberry 7520(17), Blackberry 7100i(4), Blackberry 8703e(5), and Blackberry 7130e(1)

QUANTITY
29 35 3
2 1 2 31
2 3 3 27 138

Capitalized Asset Value of IT Equipment:

$ 23,190

General Age and Condition of Equipment:
Description of condition. 1-7 Years Old, Good to Fair Condition. The hardware is not very old technology.

440

State of Georgia
Information Technology Expenditures Report Fiscal Year 2008
For Period July 1, 2007 June 30, 2008
Georgia Firefighter Standards & Training Council
0

Georgia Firefighter Standards & Training Council
Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments
Agency Vision
Georgia Firefighter Standards and Training Council's vision is to be recognized as a guiding force for the safety of fire service personnel by ensuring that the minimum requirements established in Georgia Law are being met, as well as planning to implement National Standards.
Agency Mission
To provide professionally trained, competent and ethical firefighters provided with the proper equipment and facilities, to ensure a fire safe environment for our citizens, to establish professional standards for fire service training and including consulting, testing, and certification.
Agency Strategic Goals
Certify all firefighters (career and volunteer) duly appointed by a legally constituted fire department.
To provide a comprehensive certification program for each professional level within the fire service.
Work in partnership with local fire departments operating in Georgia to be concurrent with established national standards.
Work in partnership with local fire departments operating in Georgia and the Georgia Fire Academy to develop training materials based on national standards.
439

Georgia Firefighter Standards & Training Council

Agency IT Projects
PROJECT A: Web-Based NIMS (National Incident Management System) Data Access Program
Project Description and Benefit: This is a cooperative effort with the Georgia Forestry Commission to host a web-based data program to share National Incident Management System (NIMS) information with authorized parties requiring local, regional, state, and national incident management information.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

Construction/Implementation

High

Not Reported

State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT B: Web-Based Testing
Project Description and Benefit: This is an extension of the computer/LAN based testing that we have already implemented into our office. Web-based testing out in the field will help GFSTC and its customers by giving us the ability to provide test results in a more orderly and timely fashion. Coupled with our new website and information access that it provides, individuals and fire departments will be able to access test results much more quickly than when we give paper-based tests.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

Planning/Analysis/Design

High

Not Reported

State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT C: Online Data Exchange With Fire Departments/Internet Reporting
Project Description and Benefit: Once implemented, this will give GFSTC the ability to have more up-to-date records with fire departments, as well as providing fire departments with a much quicker turn-around period for viewing changes and submissions that they have made to or for their respective department.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

Constuction/Implementation

Medium

Not Reported

State Funds

Federal/Other Funds

Not Reported

Not Reported

440

Georgia Firefighter Standards & Training Council

PROJECT D: Online Data Exchange With Individuals/Internet Reporting
Project Description and Benefit: Already in the beginning stages of implementation, the ability for individuals in the fire service to update and submit information to GFSTC through our new website will in turn benefit our agency, as well as the individuals themselves. Information about individuals, such as address, phone, email, etc., will more accurate, as well as more up-to-date. This, in effect, will allow us to maintain a better, more reliable connection with individuals in the fire service of Georgia.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

Complete/Maintenance

Medium

Not Reported

State Funds

Federal/Other Funds

Not Reported

Not Reported

PROJECT E: Online Data Exchange With Certified Evaluators/Internet Reporting
Project Description and Benefit: Already in the beginning stages, the ability for GFSTC certified evaluators to update and submit information to GFSTC through our new website will in turn benefit our agency as well as the evaluators themselves. Evaluator information will be more accurate, as well as more up-to-date. This, in effect, will allow us to maintain a better, more reliable connection with GFSTC certified evaluators.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

Complete/Maintenance

Medium

Not Reported

State Funds

Federal/Other Funds

Not Reported

Not Reported

PROJECT F: Test Event Calendar
Project Description and Benefit: The GFSTC Test Event Calendar, which is in the infantile stages of implementation, will be a giant step forward in the Test Coordination area of our agency. With the calendar comes the ability for GFSTC certified evaluators to see an upto-date listing of upcoming test events that require evaluator supervision, as well as the ability to sign up to evaluator these test events. Fire service individuals will also benefit from being able to view and sign up for upcoming test events. In addition to benefiting evaluators and individuals, the calendar also provides our Test Coordinator a centralized location to confirm signup and contact information for test events.

Project Status Project Priority Lifetime Cost of Project

Complete/Maintenance Medium Not Reported

441

Georgia Firefighter Standards & Training Council

FY 2008 Total Funding
Not Reported

State Funds
Not Reported

Federal/Other Funds
Not Reported

Agency Major IT Accomplishments
GFSTC Online Website
Launched our new website, gfstconline.org, which enables enhanced online communication with fire departments, fire service individuals, and GFSTC certified evaluators.
Departmental Certification/Registration Lookup
Allows Fire Departments to login to our GFSTC Online website to view Certification/Registration information about their members.
Individual Certification/Registration Lookup
Allows individuals to login to our GFSTC Online website to view their own Certification/Registration information.
Online End of Year Reporting
Allowed Fire Agencies that had an online account with us to be able to report their annual training hours and core competency dates online for all fire agency staff instead of having to submit them through snail mail or email.
Web-Based NIMS (National Incident Management System) Data Access Program
Laid out the software infrastructure for NIMS Data Access over the last year, making sure that authorized personnel can have remote access to the NIMS database.
Evaluator/Test Event Calendar
Successfully launched Test Event Calendar on website that allows evaluators and individuals from all around the state the opportunity to sign up for test events up to two months in advance without having to call into our office or us have to call around looking for evaluators.

442

Georgia Firefighter Standards & Training Council
Computer/LAN Based Testing
Implemented computer/LAN based testing within our office so as to reduce the amount of paper tests that are given. Also, since the tests are given digitally, they can now be directly input into our database, instead of having to be manually input into the system.
443

Georgia Firefighter Standards & Training Council

Chapter 2, Section A - Expenditures by Sub Class

Account/

Subclass

Description

APPROPRIATED COMMON LINE ITEM EXPENDITURES:

Salaries and Hourly Subtotal

501000 Regular Salaries

511000 Overtime

512000 Permanent Hourly

513000 Temporary Labor

Fringe Benefits Allocation

514000 F.I.C.A.

515000 Retirement

516000 Health Insurance

518000 Unemployment Insurance

519000 Workers' Compensation

520000 Merit System Assessments

598000 Pay for Performance

599000 Lapse 300 Personal Services

610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation

301 Regular Operating Expense

722000 Motor Vehicle

303 Motor Vehicle Purchases

Total Expenditures
43,602 3,336 4,539 9,960
61,437
-

444

Georgia Firefighter Standards & Training Council

Expenditures by Sub Class (continued)

713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment

304 Equipment

-

814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Capitalization Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support

2,174 256
3,021 590

305 Computer Charges

6,041

648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals

306 Real Estate Rentals

-

871001 Voice/Data Communication Services - GTA Computer Bill 871002 Voice/Data Communication Services - GTA Data Network Bill 871003 Voice/Data Communication Services - GTA Telecommunications Bill 871000 Voice / Data Communication Services (To pay GTA Invoices) Sub 872001 Voice/Data Communication Services - Wire/Cable 872002 Voice/Data Communication Services - MPLS 872003 Voice/Data Communication Services - Video 872004 Voice/Data Communication Services - Local Service 872005 Voice/Data Communication Services - Long Distance 872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing 872008 Voice/Data Communication Services - PBX 872008 Voice/Data Communication Services - VOIP 872009 Voice/Data Communication Services - Key System 872010 Voice/Data Communication Services - Mobile/Wireless 872011 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Vendors OTHER THAN G

4,392 4,392
-

307 Telecommunications Total

4,392

445

Georgia Firefighter Standards & Training Council

Expenditures by Sub Class (continued)

723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings

309 Capital Outlay

-

651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 [IT Expenditure] Professional/Technical Services - Computer/IT 852000 [IT Expenditure] Professional/Technical Services - Computer/IT Expenses

312 Contracts

-

750000 Transfers Out

314 Transfers

-

690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants

315 Grants

-

SPECIAL LINE ITEM EXPENDITURES

200 Bonds

-

847 Investment for Modernization

-

446

Georgia Firefighter Standards & Training Council

Expenditures by Sub Class (continued)

614000 Supplies & Materials

615000 Repairs & Maintenance

616000 Equipment on Inventory but not Capitalized

617000 Water & Sewer

618000 Energy

619000 Rents Other than Real Estate

620000 Insurance & Bonding

621000 Bad Debt Expense

622000 Freight

625000 Discounts Losts

626000 Procurement Card Purchases

627000 Other Operating Expense

640000 Travel

651000 Professional Services

652000 Professional Services - Expenses

653000 Contracts - Private Organizations

862000 [IT Expenditure] Computer Billings (Other Than GTA)

863000 [IT Expenditure] Software (Not Capitalized)

871001 Voice/Data Communication Services - GTA Computer Bill

871002 Voice/Data Communication Services - GTA Data Network Bill

871003 Voice/Data Communication Services - GTA Telecommunications Bill

871000 Voice / Data Communication Services (To pay GTA Invoices) Sub

-

872001 Voice/Data Communication Services - Wire/Cable

872002 Voice/Data Communication Services - MPLS

872003 Voice/Data Communication Services - Video

872004 Voice/Data Communication Services - Local Service

872005 Voice/Data Communication Services - Long Distance

872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing

872008 Voice/Data Communication Services - PBX

872008 Voice/Data Communication Services - VOIP

872009 Voice/Data Communication Services - Key System

872010 Voice/Data Communication Services - Mobile/Wireless

872011 Voice/Data Communication Services - Other

872000 Voice / Data Communication Services (Vendors OTHER THAN G

-

720000 Equipment (over $5,000)

821000 Computer/Telecommunications Equipment

885 Operating Expenses Colleges

-

447

Georgia Firefighter Standards & Training Council

Expenditures by Sub Class (continued)

501000 Regular Salaries

514000 F.I.C.A.

515000 Retirement

516000 Health Insurance

614000 Supplies & Materials

615000 Repairs & Maintenance

616000 Equipment on Inventory but not Capitalized

618000 Energy

627000 Other Operating Expense

640000 Travel

651000 Per Diem & Fees

653000 Contracts

863000 [IT Expenditure] Software (Not Capitalized)

871001 Voice/Data Communication Services - GTA Computer Bill

872000 Voice / Data Communication Services (Vendors OTHER THAN GTA )

889 Quickstart

-

000 Other

-

000 Other

-

000 Other
TOTAL EXPENDITURES State Funds Federal Funds Other Funds
Full Time Equivalent Positions Full Time Equivalent Consultants

71,870 71,870
1

448

Georgia Firefighter Standards & Training Council

Chapter 2, Section B - Expenditures by Application

Application Name (include short name and/or Acronym)
MICROSOFT OFFICE MYSQL/PHP ADOBE ACROBAT PRO LXR SYMANTEC ANTIVIRUS

Consultant Position FY 2008 FTE's FTE's Expenditures
3,021 590

TOTAL Applications Expenditures TOTAL Applications Positions
TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions
TOTAL EXPENDITURES TOTAL POSITIONS

0

0

0

1

0

1

3611 68259 71870

449

Georgia Firefighter Standards & Training Council

Chapter 3 Applications Profile
(Program, Function, Business Impact, etc.)

Application A:
MICROSOFT OFFICE
Program or Sub-Program: CERTIFICATION Description of Application Function:
DOCUMENT EDITING, DATABASE FUNCTIONS, ETC.

o Platform/Host: o Operating System: o Database:

INTEL WINDOWS NOT REPORTED

Annual Volume: Unit of Measure:
FY 2008 Not Reported

2,500 # of documents
Consultant FTEs: Not Reported

Staff FTEs: Not Reported

Application B:
MYSQL/PHP
Program or Sub-Program: CERTIFICATION Description of Application Function:
BACK-END AND FRONT-END WEBSERVICES FOR GFSTCONLINE.ORG.

o Platform/Host: o Operating System: o Database:

INTEL WINDOWS NOT REPORTED

Annual Volume: Unit of Measure:
FY 2008 Not Reported

90,000 # of visitors
Consultant FTEs: Not Reported

Staff FTEs: Not Reported

Application C:
ADOBE ACROBAT PRO
Program or Sub-Program: CERTIFICATION Description of Application Function:
CREATE PDF DOCS FROM TEXT FILES AND WORD DOCS.

o Platform/Host: o Operating System: o Database:

INTEL WINDOWS NOT REPORTED

450

Georgia Firefighter Standards & Training Council

Annual Volume: Unit of Measure:
FY 2008 Not Reported

100 Docs created
Consultant FTEs: Not Reported

Staff FTEs: Not Reported

Application D:
LXR


Program or Sub-Program: CERTIFICATION Description of Application Function:
CREATE AND GIVE STATE AND NATIONAL TESTS.

o Platform/Host: o Operating System: o Database:

INTEL WINDOWS NOT REPORTED

Annual Volume: Unit of Measure:
FY 2008 $3,021

10,000 Test given
Consultant FTEs: Not Reported

Staff FTEs: Not Reported

Application E:
SYMANTEC ANTIVIRUS
Program or Sub-Program: CERTIFICATION Description of Application Function:
ANTIVIRUS.

o Platform/Host: o Operating System: o Database:

INTEL WINDOWS NOT REPORTED

Annual Volume: Unit of Measure:
FY 2008 $590

15 # of computers
Consultant FTEs: Not Reported

Staff FTEs: Not Reported

451

Georgia Firefighter Standards & Training Council

Chapter 4 - Inventory & Capitalized Assets

ITEM
Mainframe Desktop workstations Laptop workstations Servers Other (where applicable):
Routers Switches Firewalls Network printers Workstation printers
Other

DESCRIPTION
Dell PowerEdge 2500
HP PROCURVE 2124 CISCO PJX 501 HP LaserJet 2015 DN HP LaserJet 1022 HP SCANJET 8390 UPS HUB HP Proliant ML 350

QUANTITY
11 6 1
1 1 1 9 1 1 2 1

35

Capitalized Asset Value of IT Equipment:

$ 16,819

General Age and Condition of Equipment:
Description of condition. All hardware is less than 2 years old with the exception of 2 work computers.

452

State of Georgia
Information Technology Expenditures Report Fiscal Year 2008
For Period July 1, 2007 June 30, 2008
Georgia Public Safety Training Center
0

Georgia Public Safety Training Center
Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments
Agency Vision
Be recognized by the Georgia Public Safety Community as providing the highest quality public safety training in the nation.
Agency Mission
We are here to foster professionalism, competency and safety within the ranks of Georgia's Public Safety Community by developing, delivering, facilitating and supporting training which exceeds our customer's needs.
Agency Strategic Goals
Provide the administrative and logistical support necessary for the development, delivery and evaluation of high quality public safety training in Georgia. The delivery of quality training programs that are unobstructed by shortfalls in administrative or logistical support such as: equipment, materials procurement, scheduling, lodging, food service, maintenance, etc., can be a vast undertaking. Daily, the Training Center teaches, lodges, feeds, and maintains the facilities for hundreds of public safety trainees who are preparing to serve the public by providing a safer Georgia. Outcome: Resident agencies and trainees will see a continuing high level of competency in services provided.
Provide a safe, comfortable and sanitary learning environment conducive to the delivery of public safety training. The facilities must be suited to the program content and hands-on skill development necessary for students to successfully learn and then go forth and serve the public. Distractions which inhibit learning must be kept to a minimum. Outcome: Facilities and equipment will be maintained and/or renewed to provide an excellent level of service and sanitation for all trainees.
Develop, update and improve training consistent with the needs of Georgia's Public safety community. The delivery of contemporary training programs that are reflective of public safety needs and the unique conditions experienced by public safety agencies as they serve the diverse communities in Georgia. Outcome: The training divisions will review all programming and update curriculum as needed to maintain current master course files on all classes.
449

Georgia Public Safety Training Center
Deliver and evaluate training in an efficient and effective manner, with particular attention to accessibility, content and cost. The training delivery system must be evaluated constantly to review the ever changing needs of the customer so that a quality, cost effective product will be available in a fast, friendly and easy manner, resulting in improved competency as evidenced by better on-the-job performance serving the public. Outcome: Staff will monitor training requests both on-campus and at regional sites to assure accessible, quality, cost effective training delivered in a fast, friendly, and easy manner.
Employ and maintain a workforce that is professionally competent and is ethnically and gender diverse. This means administering a fair and equitable strategy for recruiting, selecting, training, compensating, and maintaining a workforce to serve the agency in various capacities. Periodically assessing the status of the workforce with respect to professional development, morale, competency and commitment. Outcome: Human resources will continuously monitor workforce composition to assure compliance with work place needs and legal directives.

Agency IT Projects
PROJECT A: Database Transition to Oracle
Project Description and Benefit: In order to make the transition to utilize web based applications and technology, the Training Center has transitioned the budget and student registration databases and applications into Oracle.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

Construction/Implementation

High

Not Reported

State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT B: On-line Training Delivery
Project Description and Benefit: Support quality training either as a stand alone class available on-line or as part of a hybrid course that is attended partially on-site with other course work completed off-site.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

Planning/Analysis/Design

High

Not Reported

State Funds
Not Reported

Federal/Other Funds
Not Reported

450

Georgia Public Safety Training Center

PROJECT C: Secure Wireless Access to WAN
Project Description and Benefit: Develop and provide safe and secure wireless accesss to the Training Center's Network.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

Complete/Maintenance

High

Not Reported

State Funds
Not Reported

Federal/Other Funds
Not Reported

451

Georgia Public Safety Training Center
Agency Major IT Accomplishments
Converted all Inventory systems to Oracle This project consisted of re-writing all of our 6 stand alone inventory systems which allows full integration with our budget system
Converted the Printing Services production system into an on line Oracle system The new system allows our in house customers to submit their printing requests on line. It also ties back with the budget system.
Wireless Access Installed a wireless internet access "hot spot" for our students to use while at the Center.
452

Georgia Public Safety Training Center

Chapter 2, Section A - Expenditures by Sub Class

Account/

Subclass

Description

APPROPRIATED COMMON LINE ITEM EXPENDITURES:

Salaries and Hourly Subtotal

501000 Regular Salaries

511000 Overtime

512000 Permanent Hourly

513000 Temporary Labor

Fringe Benefits Allocation

514000 F.I.C.A.

515000 Retirement

516000 Health Insurance

518000 Unemployment Insurance

519000 Workers' Compensation

520000 Merit System Assessments

598000 Pay for Performance

599000 Lapse 300 Personal Services

610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation

301 Regular Operating Expense

722000 Motor Vehicle

303 Motor Vehicle Purchases

Total Expenditures
300,890
23,018 31,507 66,692
71 1,579
955 424,712
-

453

Georgia Public Safety Training Center

Expenditures by Sub Class (continued)

713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment

37,036

304 Equipment

37,036

814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Capitalization Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support

56,458 1,201 85,332
19,410 108,808

305 Computer Charges

271,209

648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals

306 Real Estate Rentals

-

871001 Voice/Data Communication Services - GTA Computer Bill

871002 Voice/Data Communication Services - GTA Data Network Bil

109,228

871003 Voice/Data Communication Services - GTA Telecommunicatio

157,285

871000 Voice / Data Communication Services (To pay GTA Invoices) Sub

266,513

872001 Voice/Data Communication Services - Wire/Cable

872002 Voice/Data Communication Services - MPLS

872003 Voice/Data Communication Services - Video

872004 Voice/Data Communication Services - Local Service

872005 Voice/Data Communication Services - Long Distance

872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing

872008 Voice/Data Communication Services - PBX

872008 Voice/Data Communication Services - VOIP

872009 Voice/Data Communication Services - Key System

872010 Voice/Data Communication Services - Mobile/Wireless

2,426

872011 Voice/Data Communication Services - Other

9,416

872000 Voice / Data Communication Services (Vendors OTHER THAN G

11,842

307 Telecommunications Total

278,355

454

Georgia Public Safety Training Center

Expenditures by Sub Class (continued)

723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings

309 Capital Outlay

-

651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 [IT Expenditure] Professional/Technical Services - Computer/IT 852000 [IT Expenditure] Professional/Technical Services - Computer/IT Expenses

312 Contracts

-

750000 Transfers Out

314 Transfers

-

690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants

315 Grants

-

SPECIAL LINE ITEM EXPENDITURES

200 Bonds

-

847 Investment for Modernization

-

455

Georgia Public Safety Training Center

Expenditures by Sub Class (continued)

614000 Supplies & Materials

615000 Repairs & Maintenance

616000 Equipment on Inventory but not Capitalized

617000 Water & Sewer

618000 Energy

619000 Rents Other than Real Estate

620000 Insurance & Bonding

621000 Bad Debt Expense

622000 Freight

625000 Discounts Losts

626000 Procurement Card Purchases

627000 Other Operating Expense

640000 Travel

651000 Professional Services

652000 Professional Services - Expenses

653000 Contracts - Private Organizations

862000 [IT Expenditure] Computer Billings (Other Than GTA)

863000 [IT Expenditure] Software (Not Capitalized)

871001 Voice/Data Communication Services - GTA Computer Bill

871002 Voice/Data Communication Services - GTA Data Network Bill

871003 Voice/Data Communication Services - GTA Telecommunications Bill

871000 Voice / Data Communication Services (To pay GTA Invoices) Sub

-

872001 Voice/Data Communication Services - Wire/Cable

872002 Voice/Data Communication Services - MPLS

872003 Voice/Data Communication Services - Video

872004 Voice/Data Communication Services - Local Service

872005 Voice/Data Communication Services - Long Distance

872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing

872008 Voice/Data Communication Services - PBX

872008 Voice/Data Communication Services - VOIP

872009 Voice/Data Communication Services - Key System

872010 Voice/Data Communication Services - Mobile/Wireless

872011 Voice/Data Communication Services - Other

872000 Voice / Data Communication Services (Vendors OTHER THAN G

-

720000 Equipment (over $5,000)

821000 Computer/Telecommunications Equipment

885 Operating Expenses Colleges

-

456

Georgia Public Safety Training Center

Expenditures by Sub Class (continued)

501000 Regular Salaries

514000 F.I.C.A.

515000 Retirement

516000 Health Insurance

614000 Supplies & Materials

615000 Repairs & Maintenance

616000 Equipment on Inventory but not Capitalized

618000 Energy

627000 Other Operating Expense

640000 Travel

651000 Per Diem & Fees

653000 Contracts

863000 [IT Expenditure] Software (Not Capitalized)

871001 Voice/Data Communication Services - GTA Computer Bill

872000 Voice / Data Communication Services (Vendors OTHER THAN GTA )

889 Quickstart

-

000 Other

-

000 Other

-

000 Other
TOTAL EXPENDITURES State Funds Federal Funds Other Funds
Full Time Equivalent Positions Full Time Equivalent Consultants

-
1,011,312 902,496 4,578 104,238
6

457

Georgia Public Safety Training Center

Chapter 2, Section B - Expenditures by Application

Application Name (include short name and/or Acronym)
The Training Center has no main frame applications

Consultant Position FY 2008 FTE's FTE's Expenditures

TOTAL Applications Expenditures TOTAL Applications Positions
TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions
TOTAL EXPENDITURES TOTAL POSITIONS

0

0

0

1011312

0

6

1011312

0

6

458

Georgia Public Safety Training Center
Chapter 3 Applications Profile
(Program, Function, Business Impact, etc.)
Not Reported
459

Georgia Public Safety Training Center

Chapter 4 - Inventory & Capitalized Assets

ITEM
Mainframe Desktop workstations Laptop workstations Servers Other (where applicable):
Routers Switches Firewalls Network printers Workstation printers Plotters Scanners
Other
Wireless Devices

DESCRIPTION
Gateway, Dell Gateway, Dell HP, Dell
Cisco and 3com Cisco HP and Okidata HP and Okidata
NCS Mirapoint Email Filter Buffalo Storage Devices Spam Filter Blackberry & Nextel ($1,900 total)

QUANTITY
156 115 12
7 1 38 37
11 1 4 1 8

391

Capitalized Asset Value of IT Equipment:

$376,446

General Age and Condition of Equipment: Description of condition. 4 year rotation on Laptops and PC's. Condition-adequate

460

State of Georgia
Information Technology Expenditures Report Fiscal Year 2008
For Period July 1, 2007 June 30, 2008
Georgia Public Service Commission
0

Georgia Public Service Commission
Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments
Agency Vision
Not Reported
Agency Mission
Not Reported.
Agency Strategic Goals
Not Reported
462

Agency IT Projects
Not Reported

Georgia Public Service Commission

Agency Major IT Accomplishments
Not Reported

463

Georgia Public Service Commission

Chapter 2, Section A - Expenditures by Sub Class

Account/

Subclass

Description

APPROPRIATED COMMON LINE ITEM EXPENDITURES:

Salaries and Hourly Subtotal

501000 Regular Salaries

511000 Overtime

512000 Permanent Hourly

513000 Temporary Labor

Fringe Benefits Allocation

514000 F.I.C.A.

515000 Retirement

516000 Health Insurance

518000 Unemployment Insurance

519000 Workers' Compensation

520000 Merit System Assessments

598000 Pay for Performance

599000 Lapse 300 Personal Services

610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation

301 Regular Operating Expense

722000 Motor Vehicle

303 Motor Vehicle Purchases

Total Expenditures
-
-

464

Georgia Public Service Commission

Expenditures by Sub Class (continued)

713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment

184,843

304 Equipment

184,843

814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Capitalization Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support

45,293
25,618 24,302

305 Computer Charges

95,213

648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals

306 Real Estate Rentals

-

871001 Voice/Data Communication Services - GTA Computer Bill 871002 Voice/Data Communication Services - GTA Data Network Bil 871003 Voice/Data Communication Services - GTA Telecommunicatio 871000 Voice / Data Communication Services (To pay GTA Invoices) Sub 872001 Voice/Data Communication Services - Wire/Cable 872002 Voice/Data Communication Services - MPLS 872003 Voice/Data Communication Services - Video 872004 Voice/Data Communication Services - Local Service 872005 Voice/Data Communication Services - Long Distance 872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing 872008 Voice/Data Communication Services - PBX 872008 Voice/Data Communication Services - VOIP 872009 Voice/Data Communication Services - Key System 872010 Voice/Data Communication Services - Mobile/Wireless 872011 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Vendors OTHER THAN G

9,558 3,865 29,187 42,610
1,358
19,780 6,641
27,779

307 Telecommunications Total

70,389

465

Georgia Public Service Commission

Expenditures by Sub Class (continued)

723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings

309 Capital Outlay

-

651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 [IT Expenditure] Professional/Technical Services - Computer/IT 852000 [IT Expenditure] Professional/Technical Services - Computer/IT Expenses

312 Contracts

-

750000 Transfers Out

314 Transfers

-

690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants

315 Grants

-

SPECIAL LINE ITEM EXPENDITURES

200 Bonds

-

847 Investment for Modernization

-

466

Georgia Public Service Commission

Expenditures by Sub Class (continued)

614000 Supplies & Materials

615000 Repairs & Maintenance

616000 Equipment on Inventory but not Capitalized

617000 Water & Sewer

618000 Energy

619000 Rents Other than Real Estate

620000 Insurance & Bonding

621000 Bad Debt Expense

622000 Freight

625000 Discounts Losts

626000 Procurement Card Purchases

627000 Other Operating Expense

640000 Travel

651000 Professional Services

652000 Professional Services - Expenses

653000 Contracts - Private Organizations

862000 [IT Expenditure] Computer Billings (Other Than GTA)

863000 [IT Expenditure] Software (Not Capitalized)

871001 Voice/Data Communication Services - GTA Computer Bill

871002 Voice/Data Communication Services - GTA Data Network Bill

871003 Voice/Data Communication Services - GTA Telecommunications Bill

871000 Voice / Data Communication Services (To pay GTA Invoices) Sub

-

872001 Voice/Data Communication Services - Wire/Cable

872002 Voice/Data Communication Services - MPLS

872003 Voice/Data Communication Services - Video

872004 Voice/Data Communication Services - Local Service

872005 Voice/Data Communication Services - Long Distance

872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing

872008 Voice/Data Communication Services - PBX

872008 Voice/Data Communication Services - VOIP

872009 Voice/Data Communication Services - Key System

872010 Voice/Data Communication Services - Mobile/Wireless

872011 Voice/Data Communication Services - Other

872000 Voice / Data Communication Services (Vendors OTHER THAN G

-

720000 Equipment (over $5,000)

821000 Computer/Telecommunications Equipment

885 Operating Expenses Colleges

-

467

Georgia Public Service Commission

Expenditures by Sub Class (continued)

501000 Regular Salaries

514000 F.I.C.A.

515000 Retirement

516000 Health Insurance

614000 Supplies & Materials

615000 Repairs & Maintenance

616000 Equipment on Inventory but not Capitalized

618000 Energy

627000 Other Operating Expense

640000 Travel

651000 Per Diem & Fees

653000 Contracts

863000 [IT Expenditure] Software (Not Capitalized)

871001 Voice/Data Communication Services - GTA Computer Bill

872000 Voice / Data Communication Services (Vendors OTHER THAN GTA )

889 Quickstart

-

000 Other

-

000 Other

-

000 Other
TOTAL EXPENDITURES State Funds Federal Funds Other Funds
Full Time Equivalent Positions Full Time Equivalent Consultants

350,445 350,445
0

468

Georgia Public Service Commission
Chapter 2, Section B - Expenditures by Application

Application Name (include short name and/or Acronym)
Nothing to report

Consultant Position FY 2008

FTE's

FTE's Expenditures

TOTAL Applications Expenditures TOTAL Applications Positions
TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions
TOTAL EXPENDITURES TOTAL POSITIONS

0

0

0

730377

0

4

730377

0

4

469

Georgia Public Service Commission
Chapter 3 Applications Profile
(Program, Function, Business Impact, etc.)
Not Reported
470

Georgia Public Service Commission

Chapter 4 - Inventory & Capitalized Assets

ITEM
Mainframe Desktop workstations Laptop workstations Servers Other (where applicable):
Routers Switches Firewalls Network printers Workstation printers
Other
Wireless Devices

DESCRIPTION

QUANTITY

Capitalized Asset Value of IT Equipment:

Not Reported

General Age and Condition of Equipment: Description of condition. Not Reported

471

State of Georgia
Information Technology Expenditures Report Fiscal Year 2008
For Period July 1, 2007 June 30, 208
Georgia Public Broadcasting
0

Georgia Public Broadcasting
Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments
Agency Vision
Engaging Georgians through trusted information, education and entertainment, anytime-anywhere.
Agency Mission
Our Mission is to create, produce and distribute engaging programs, content and services that educate, inform and entertain Georgians and enrich the quality of their lives.
Agency Strategic Goals
Financial - Maintain and grow a financially strong, efficient, and stable organization Partnership Build and strengthen partnerships that enhance and expand the programs and
services of GPB. Content, Resources and Delivery - Provide relevant, engaging and educational content and
services to Georgians through a well developed and maintained delivery infrastructure.
470

Georgia Public Broadcasting

Agency IT Projects

PROJECT A: Business/Continuity/Disaster Recovery Project Description and Benefit: Finalize and Implement Disaster Recovery Plan

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
$42,000

Planning/Analysis/Design

High $70,000
State Funds
$42,000

Federal/Other Funds
$0

PROJECT B: Design GPB workflow from content capture through distribution
Project Description and Benefit: Benefits - Will allow GPB to use less people to create more content more efficiently.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
$0

RFP Needed-Not Pursuing/Other

High

$45,000

State Funds
$0

Federal/Other Funds
$0

PROJECT C: Create a Technical Operations Center for all of GPB to monitor remote systems from a central site.
Project Description and Benefit: Benefits - As broadcast systems are moving to an IPbase, consolidating the monitoring using IP systems is needed. This project is well underway. Establishing positions and roles. Training needs have been established and implemented.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
$192,278

Complete/Maintenance

High

$421,000
State Funds
$192,278

Federal/Other Funds
$0

PROJECT D: Upgrade 14th Street Broadcast Infrastructure.
Project Description and Benefit: Upgrade broadcast equipment to support HD production and digital delivery.

Project Status Project Priority

Construction/Implementation High

471

Georgia Public Broadcasting

Lifetime Cost of Project FY 2008 Total Funding
$300,000

$300,000
State Funds
$0

Federal/Other Funds
3600,000

PROJECT E: Increase interconnections with the planned DOE statewide network as well as a high speed connection to the transmitter towers throughout Georgia.

Project Description and Benefit: Benefits - Allows for the dissemination of the content that GPB's digital library will contain. The datacasting portion of this project continues to be in the planning stages. This is a significant component of the digital upgrade. Implementation of the high speed connection to the transmitter towers is well underway.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
$518,524

Complete/Maintenance

High

$518,524

State Funds
$0

Federal/Other Funds
$518,524

472

Georgia Public Broadcasting
Agency Major IT Accomplishments
Create terrestrial based interconnect of all TV and Radio Station - Broadcast HD
Completed interconnect of 9 TV and 16 Radios through a terrestrial based interconnect. Transmitter towers upgraded to digital to support HD broadcast capability.
Design GPB workflow from content capture through distribution
Completed design of GPB workflow from content capture through distribution. This will allow GPB to move from a dated tape based broadcast system to an IT file based system.
473

Georgia Public Broadcasting

Chapter 2, Section A - Expenditures by Sub Class

Account/

Subclass

Description

APPROPRIATED COMMON LINE ITEM EXPENDITURES:

Salaries and Hourly Subtotal

501000 Regular Salaries

502000 Annual Leave Pay Out

511000 Overtime

512000 Permanent Hourly

513000 Temporary Labor

Fringe Benefits Allocation

514000 F.I.C.A.

515000 Retirement

516000 Health Insurance

518000 Unemployment Insurance

519000 Workers' Compensation

520000 Merit System Assessments

598000 Pay for Performance

599000 Lapse

300 Personal Services

610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation

301 Regular Operating Expense

722000 Motor Vehicle

303 Motor Vehicle Purchases

Total Expenditures
1,245,772 10,046 53,775 91,690
145,363 286,341
1,886 7,387 4,345
1,846,605
2,420 38,038 139,008 42,853 74,304 150 31,411 11,604 -
339,788
-
-

474

Georgia Public Broadcasting

Expenditures by Sub Class (continued)
713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment
304 Equipment
814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Capitalization Thresho 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support
305 Computer Charges
648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals
306 Real Estate Rentals
871001 Voice/Data Communication Services - GTA Computer Bi 871002 Voice/Data Communication Services - GTA Data Network 871003 Voice/Data Communication Services - GTA Telecommun 871000 Voice / Data Communication Services (To pay GTA Invoice 872001 Voice/Data Communication Services - Wire/Cable 872002 Voice/Data Communication Services - MPLS 872003 Voice/Data Communication Services - Video 872004 Voice/Data Communication Services - Local Service 872005 Voice/Data Communication Services - Long Distance 872006 Voice/Data Communication Services - Voice Mail and Oth 872008 Voice/Data Communication Services - PBX 872008 Voice/Data Communication Services - VOIP 872009 Voice/Data Communication Services - Key System 872010 Voice/Data Communication Services - Mobile/Wireless 872011 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Vendors OTHER TH
307 Telecommunications Total

37,100 124,272
161,372
119,609 4,659
90,672 -
83,158 412,359
710,457
-
-
214,117 214,117 419 44,861 9,190 1,274 43,917 15,010 114,671
328,788

475

Georgia Public Broadcasting

Expenditures by Sub Class (continued)
723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings
309 Capital Outlay
651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 [IT Expenditure] Professional/Technical Services - Comp 852000 [IT Expenditure] Professional/Technical Services - Comp
312 Contracts
TOTAL EXPENDITURES State Funds Federal Funds Other Funds
Full Time Equivalent Positions Full Time Equivalent Consultants

-
-
42,000 -
57,703 -
99,703
3,486,713 3,486,713
-
23.98 1.48

476

Georgia Public Broadcasting

Chapter 2, Section B - Expenditures by Application

Application Name
Team Approach Pro Track ScheduAll Virage Back-Up System ADIC AVID Masstech ENCO CheckPoint Louth

Consultant Position FY 2008 FTE's FTE's Expenditures

0

3.31

222,346

0

0.05

8,777

0

0.10

18,248

0

1.35

124,581

0

0.18

22,227

0

0.23

67,886

0

0.25

42,281

0

0.18

43,959

0

0.23

47,704

0

0.23

43,843

0

0.28

34,644

TOTAL Applications Expenditures TOTAL Applications Positions
TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions
TOTAL EXPENDITURES TOTAL POSITIONS

0

6.39

1.48 17.59

1.48 23.98

676,496 2,810,217 3,486,713

477

Georgia Public Broadcasting

Chapter 3 Applications Profile
(Program, Function, Business Impact, etc.)

Application A:
TEAM APPROACH
Program or Sub-Program: Public Broadcast Services Description of Application Function:
This application manages the 16 million records plus in our membership database.

o Platform/Host: o Operating System: o Database:

Sun UNIX Solaris Oracle

Annual Volume: Unit of Measure:
FY 2008 $222,346

60,000 Members
Consultant FTEs: 0.00

Staff FTEs: 3.31

Application B:
PRO TRACK
Program or Sub-Program: Public Broadcast Services Description of Application Function:
Used by PBS to update GPB on all programming that is available. It is incorporated with our on-air automation system.

o Platform/Host: o Operating System: o Database:

SCO Unit Linux Informix

Annual Volume: Unit of Measure:
FY 2008 $8,777

135,000 Programs
Consultant FTEs: 0.00

Staff FTEs: 0.05

Application C:
SCHEDUALL
Program or Sub-Program: Education & Technology Services and Public Broadcast Services
Description of Application Function: Scheduling of facility, equipment, contracting resources is managed with this software.

o Platform/Host:

Intel

478

Georgia Public Broadcasting

o Operating System: o Database:

Win2003 SQL

Annual Volume: Unit of Measure:
FY 2008 $18,248

2,000 Transactions
Consultant FTEs: 0.00

Staff FTEs: 0.10

Application D:
VIRAGE
Program or Sub-Program: Education & Technology Services and Public Broadcast Services
Description of Application Function: Digitizes, indexes and catalogues video and audio content for search and retrieval.

o Platform/Host: o Operating System: o Database:

Intel Win2000 MySQL

Annual Volume:
Unit of Measure: FY 2008
Expenditures: $124,581

300 Hours of audio and video
Consultant FTEs:
0.00

Staff FTEs: 1.35

Application E:
BACK-UP SYSTEM
Program or Sub-Program: Education & Technology Services and Public Broadcast Services
Description of Application Function: Backup software that allows the IT division to capture an identical copy of data that is needed in case of system failures.

o Platform/Host: o Operating System: o Database:

Intel Win2000 Flat File

Annual Volume: Unit of Measure:
FY 2008 $22,227

19 Systems
Consultant FTEs: 0.00

Staff FTEs: 0.18

479

Georgia Public Broadcasting

Application F:
ADIC



Program or Sub-Program: Education & Technology Services and Public Broadcast Services Description of Application Function:
Provides long term storage and retrieval of broadcast programming content.

o Platform/Host: o Operating System: o Database:

Intel Win2000 Flat File

Annual Volume: Unit of Measure:
FY 2008 $67,886

8,151 Programs
Consultant FTEs: 0.00

Staff FTEs: 0.23

Application G:
MASSTECH
Program or Sub-Program: Education & Technology Services and Public Broadcast Services
Description of Application Function: Asset management system that controls media movement between playout servers, ADIC and Hitachi.

o Platform/Host: o Operating System: o Database:

Intel Win2000 Flat File

Annual Volume: Unit of Measure:
FY 2008 $43,959

1 System
Consultant FTEs: 0.00

Staff FTEs: 0.18

Application H:
AVID



Program or Sub-Program: Education & Technology Services and Public Broadcast Services Description of Application Function:
Program editing system.

o Platform/Host: o Operating System: o Database:

Intel Win2000 Flat File

Annual Volume: 6

480

Georgia Public Broadcasting

Unit of Measure: FY 2008 $42,281

Systems Consultant FTEs: 0.00

Staff FTEs: 0.25

Application I:

ENCO

Program or Sub-Program: Education & Technology Services and Public Broadcast Services
Description of Application Function: Audio storage and retrieval of broadcast programming content.

o Platform/Host: o Operating System: o Database:

Intel Win2000 Flat File

Annual Volume: Unit of Measure:
FY 2008 $47,704

2 Servers
Consultant FTEs: 0.00

Staff FTEs: 0.23

Application J:
CHECKPOINT
Program or Sub-Program: Education & Technology Services and Public Broadcast Services
Description of Application Function: Organization's firewall system.

o Platform/Host: o Operating System: o Database:

UNIX IPSO Not Reported

Annual Volume: Unit of Measure:
FY 2008 $43,843

4 Servers
Consultant FTEs: 0.00

Staff FTEs: 0.23

Application K:
LOUTH



Program or Sub-Program: Education & Technology Services and Public Broadcast Services Description of Application Function:
Playout automation system for broadcast channels - Education and GPB.

o Platform/Host:

Intel

o Operating System: Win2000

481

Georgia Public Broadcasting

o Database:

Flat File

Annual Volume: Unit of Measure:
FY 2008 $36,644

3 Device Servers
Consultant FTEs: 0.00

Staff FTEs: 0.28

482

Georgia Public Broadcasting

Chapter 4 - Inventory & Capitalized Assets

ITEM
Mainframe Desktop workstations Laptop workstations Servers Other (where applicable):
Routers Switches Firewalls Network printers Workstation printers Scanners
Other
Wireless Devices

DESCRIPTION
P4's, MacPro MacBook, Dell Inspiron & Latitudes IT Network Seven Channel Storage and Video Media Server System ZNX3601HDX HD Playout Server Storage and Media Server System ZNX3601HDX SD Playout Server Storage and Media Server System Origin Server/Metadata - Storage and Media Server System Xiotech SAN 50 TB Storage Array Storage and Media Server System, S NAS heads
Including Broadcast Remote Sites
Hubs Exabyte Tape Backup System Cable Analyzer Projectors Server and 6 Access Points

QUANTITY
199 85 52 1
2
4
1
1
8 34 1 41 33 2 5 1 1 7 7

Total

487

Capitalized Asset Value of IT Equipment:

$4,045,139

General Age and Condition of Equipment:

483

Georgia Public Broadcasting
Description of condition. 0-4 years old, estimated 25% fair, others good to new
484

State of Georgia
Information Technology Expenditures Report Fiscal Year 2008
For Period July 1, 2007 June 30, 2008
Georgia Department of Revenue
0

Georgia Department of Revenue
Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments
Agency Vision
Not Reported
Agency Mission
To provide the best customer service and operational performance of any taxing authority in the U.S. including the IRS.
Agency Strategic Goals
Transform DOR to an enterprise focused service model from the current geographical service delivery model.
Expand the deployment and use of the E-File/E-Pay Initiative such that at least 50% of all filings, registrations, payments, and refunds are completed electronically.
Completion of all processing of paper payments, refunds, and returns within two weeks of receipt during tax season utilizing expanded resource capacity of people and equipment from the expansion of E-File/E-Pay Initiative.
Recruit and maintain a qualified workforce
Agency IT Projects
PROJECT A: Enterprise Data Warehouse Project Description and Benefit: The purpose of this initiative is to provide the DOR with an enterprise wide data warehouse. An enterprise data warehouse will contain integrated,
484

Georgia Department of Revenue

granular data (having different levels of detail, over periods of time), that will form the foundation Discovery Programs to identify non filers, filers that underpay and other sources of additional taxes owed to the state.

Project Status
Project Priority Lifetime Cost of Project FY 2008 Total Funding
$0

Will Need RFP Not Yet Started Project

High

$21,000,000
State Funds
$0

Federal/Other Funds
$0

PROJECT B: Integrated Tax Solution
Project Description and Benefit: A unified solution that presents users a single consistent view of taxpayer information across all tax types and across all business functions (one system, one data, one view). If provides greater productivity, less support and less time to address customer requests and legislative bills. Implement for sales tax, withholding tax and corporate tax.

Project Status
Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

Planning/Design/Analysis Construction/Implementation

High

$42,000,000
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT C: Check 21
Project Description and Benefit: To change the current method of processing Department of Revenue tax payments from a manual deposit of paper payments to an electronic deposit directly to the banking institutions. Processing through the current RPS system requires checks be handled multiple times before deposits are physically taken to the bank. Check 21 will streamline this entire process by minimizing the handling of paper and decreasing the time it takes to post a deposit.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

Planning/Design/Analysis

High

$643,511

State Funds
Not Reported

Federal/Other Funds
Not Reported

485

Georgia Department of Revenue

PROJECT D: E-Hire
Project Description and Benefit: Developed in house. The application directs all Hiring Managers through the process of Job Code Changes, Salary Increases and New Hires through an electronic system instead of using the current paper form method.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
$0

Consturction/Implementation

High $244,000
State Funds
$0

Federal/Other Funds
$0

PROJECT E: Unified Carrier Registration (UCR)
Project Description and Benefit: Web based registration for Unified Carrier Registration for Georgia. DOR is currently using a system built by the state of Indiana. The new system will offer payment processing by GADOR of UCR funds.

Project Status
Project Priority Lifetime Cost of Project FY 2008 Total Funding
$0

Planning/Analysis/Design

High $700,000
State Funds
$0

Federal/Other Funds
$0

PROJECT F: Alcohol & Tobacco EXTRACS System
Project Description and Benefit: Developed In-house for electronic filing of Alcohol and Tobacco Taxes.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
$0

Planning/Analysis/Design

High $205,000
State Funds
$0

Federal/Other Funds
$0

PROJECT G: Fed / State Partnership Project Description and Benefit: Electronic filing with Feds on Partnership Tax returns to reduce paper and streamline the process.
486

Georgia Department of Revenue

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
$0

Construction/Implementation

High Not Reported
State Funds
$0

Federal/Other Funds
$0

487

Georgia Department of Revenue
Agency Major IT Accomplishments
Server Virtualization - Completed. Alcohol, IFTA and Amusement License Renewal for year 2007 - Completed Alcohol and Tobacco Citation and Executive Orders Phase I - Completed SAN Upgrade - Completed OCR/Scanner Upgrade - Completed Sales Tax House Bill 219 Completed IRP Bulk File Elien Phase 1 RAR Assessment System County Tag Printer Project PCOMM Replacement CTAB Phase II HB518 - Staggered Dealer Registration SB81 - Disabled Veteran Tag HB1220 Certified Firefighter Tag (CF) HB297 - Sell/Trade Recreational Vehicles HB518 - Change Penalty Date from 90 days to 30 days SB517 - DP Tag for Businesses
488

Georgia Department of Revenue

Chapter 2, Section A - Expenditures by Sub Class

Account/

Subclass

Description

APPROPRIATED COMMON LINE ITEM EXPENDITURES:

Salaries and Hourly Subtotal

501000 Regular Salaries

511000 Overtime

512000 Permanent Hourly

513000 Temporary Labor

Fringe Benefits Allocation

514000 F.I.C.A.

515000 Retirement

516000 Health Insurance

518000 Unemployment Insurance

519000 Workers' Compensation

520000 Merit System Assessments

598000 Pay for Performance

599000 Lapse 300 Personal Services

610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation

301 Regular Operating Expense

722000 Motor Vehicle

303 Motor Vehicle Purchases

Total Expenditures
8,863,797.52 30,756.00 72,348.00
646,649.00 912,603.00 1,481,833.00
42,742.00 16,684.00 20,580.00
12,087,992.52
36.00 200.00 42.00 34,281.00 51,377.00 557.00
383.00 97,097.00
433.00
31,081.00 13,322.00
-
228,809.00
15,194.00
15,194.00

489

Georgia Department of Revenue

Expenditures by Sub Class (continued)

713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment
304 Equipment
814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Capitalization Thresho 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support
305 Computer Charges
648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals
306 Real Estate Rentals
871001 Voice/Data Communication Services - GTA Computer Bi 871002 Voice/Data Communication Services - GTA Data Network 871003 Voice/Data Communication Services - GTA Telecommun 871000 Voice / Data Communication Services (To pay GTA Invoice 872001 Voice/Data Communication Services - Wire/Cable 872002 Voice/Data Communication Services - MPLS 872003 Voice/Data Communication Services - Video 872004 Voice/Data Communication Services - Local Service 872005 Voice/Data Communication Services - Long Distance 872006 Voice/Data Communication Services - Voice Mail and Oth 872007 Voice/Data Communication Services - PBX 872008 Voice/Data Communication Services - VOIP 872009 Voice/Data Communication Services - Key System 872010 Voice/Data Communication Services - Mobile/Wireless 872011 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Vendors OTHER TH
307 Telecommunications Total

464,097.00 329,561.00
793,658.00
136,821.62 223,469.60 1,180,412.72
5,435.15
2,083,448.53 (527,895.28)
3,101,692.34
1,292,693.00 -
1,292,693.00
15,295,390.74 30,425.00
2,568,670.92 17,894,486.66
(15,401.00) 4,897.32 395,562.70 571,959.85 957,018.87
18,851,505.53

490

Georgia Department of Revenue

Expenditures by Sub Class (continued)
723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings
309 Capital Outlay
651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 [IT Expenditure] Professional/Technical Services - Comp 852000 [IT Expenditure] Professional/Technical Services - Comp
312 Contracts
750000 Transfers Out 314 Transfers
690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants
315 Grants SPECIAL LINE ITEM EXPENDITURES

-
42,879.00 -
87,776.00 -
6,218,434.00 -
6,349,089.00
-
-

200 Bonds

-

847 Investment for Modernization
TOTAL EXPENDITURES State Funds Federal Funds Other Funds
Full Time Equivalent Positions Full Time Equivalent Consultants

-
42,720,633.39 34,909,836.57
437,526.73 7,373,270.09
125

491

Georgia Department of Revenue
Chapter 2, Section B - Expenditures by Application

Application

Consultant Position FY 2007

Name (include short name and/or Acronym)

FTE's FTE's Expenditures

CTA (Centralized Taxpayer Accounting) IRP CTR (Centralized Taxpayer Registration) CMS (Correspondence Management System) Individual Tax (IITS / IATS / Inquiry) WTS GEICS Remittance Processing MailCash EFT (Electronic Filing System) Gratis Corporate Tax System DMS (Document Management System) Motor Fuel Property Tax

11.00 0.00 2.00 4.00 3.00 0.00 0.00 2.00 0.00 0.00 1.00 15.00 0.00 0.00 0.00

14.00 3.00 3.00 3.00 20.00 1.00 3.00 20.00 3.00 1.00 20.00 19.00 5.00 2.00 6.00

3,172,565 314,212 350,915 350,915
2,358,270 93,855
287,878 1,856,948
350,915 75,196
1,915,224 3,897,808
601,569 234,464 777,027

TOTAL Applications Expenditures TOTAL Applications Positions
TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions
TOTAL EXPENDITURES TOTAL POSITIONS

38.00 123.00

0.00

2.00

38.00 125.00

16,637,762 200,545
16,838,307

492

Georgia Department of Revenue
Chapter 3 Applications Profile
(Program, Function, Business Impact, etc.)

Application A:
CORRESPONDENCE MANGEMENT SYSTEM (CMS)
Program or Sub-Program: Correspondence Management/Audits Description of Application Function:
Scanned images and electronic files related to resolving taxpayer protests.

o Platform/Host: o Operating System: o Database:

DOR LAN MS Windows Oracle

Annual Volume: Unit of Measure:
FY 2008 $350,915

48,000; 85,536; 7,070,717; 4,450,263
Converted; Scanned; Resolved; Rows in Application Database; Rows in Image Database

Consultant FTEs: 4.00

Staff FTEs: 3.00

Application B:
CORPORATE TAX SYSTEM
Program or Sub-Program: Returns Processing Description of Application Function:
Processes returns (552,580C,600, 600S, 600T, 624, 900), EFT, and estimated payments (602E)

o Platform/Host: o Operating System: o Database:

DOR LAN MS Windows Oracle

Annual Volume: 299,179

Unit of Measure: FY 2008 $3,897,808

Rows in Database Consultant FTEs: 15.00

Staff FTEs: 19.00

Application C:
CENTRALIZED TAXPAYER ACCOUNTING (CTA)
Program or Sub-Program: Assessments/Collections/Law Enforcement/Call Handling & Tracking
Description of Application Function: Balancing, Refunds, & Assessments for most GA Taxes

o Platform/Host:

GTA IBM Mainframe

o Operating System: MVS

493

Georgia Department of Revenue

o Database:

DB2

Annual Volume:
Unit of Measure: FY 2008 $3,172,565

4,849,529; 3,129,702; 1,144,836; 480,382,509; 542,976,530

Returns; Refunds; Notices; Rows in Database; Rows in Historical Database

Consultant FTEs: 11.00

Staff FTEs: 14.00

Application D:
CENTRALIZED TAXPAYER REGISTRATION (CTR)

Program or Sub-Program: Correspondence Management/Licenses and Permits/Audits
Description of Application Function: Registration, licensing and permitting of individuals & businesses

o Platform/Host: o Operating System: o Database:

GTA IBM Mainframe MVS DB2

Annual Volume: Unit of Measure:
FY 2008 $350,915

2,892,437; 5,006,273; 252,599,259

Maintenance on Business Tax Type; Maintenance on Name & Address; Rows in Database

Consultant FTEs: 2.00

Staff FTEs: 3.00

Application E:
DOCUMENT MANAGEMENT SYSTEM (DMS)
Program or Sub-Program: Returns Processing/Error Resolution Description of Application Function:
Images Major Tax Forms and Provides Web Retrieval Access for Users

o Platform/Host: o Operating System: o Database:

DOR LAN MS Windows Oracle

Annual Volume: Unit of Measure:
FY 2008 $601,569

0; 10,318,942; 68,031,549; 82,980,362
Converted; Documents Scanned; Rows in Application Database; Rows in Image Database

Consultant FTEs: 0.00

Staff FTEs: 5.00

494

Georgia Department of Revenue

Application F:
ELETRONIC FILING SYSYTEM (EFT)
Program or Sub-Program: Money Deposits Description of Application Function:
Receives tax payments electronically - posts valid transactions to Mailcash for pickup by CTA and the tax applications.

o Platform/Host: o Operating System: o Database:

GTA IBM Mainframe MVS DB2

Annual Volume: Unit of Measure:
FY 2008 $75,196

2,163; 5,149; 1,340,254; 5,593,587

Motor Fuel; Corporate; Total Transactions; Rows in Database

Consultant FTEs: 0.00

Staff FTEs: 1.00

Application G:
INDIVIDUAL TAX (IITS/IATS /INQUIRY)
Program or Sub-Program: Returns Processing/Error Resolution/Audits/Call Handling & Tracking
Description of Application Function: Processes all Individual Income Tax returns (500, 500EZ) including telefile, 2D barcode and ELF

o Platform/Host: o Operating System: o Database:

DOR LAN MS Windows Oracle

Annual Volume: Unit of Measure:
FY 2008 $2,358,270

1,672,416; 2,455,432; 706,418,732

Paper Returns; E-Returns; Rows in Database

Consultant FTEs:

Staff FTEs:

3.00

20.00

Application H:
MAILCASH
Program or Sub-Program: Money Deposits Description of Application Function:
Processes money and no-money returns, EFT transactions, and the coupon and check information from RPS

o Platform/Host: o Operating System: o Database:

GTA IBM Mainframe MVS DB2

495

Georgia Department of Revenue

Annual Volume: Unit of Measure:
FY 2008 $350,915

10,548,161; 234,134,811

Documents Processed; Rows in Database

Consultant FTEs:

Staff FTEs:

0.00

3.00

Application I:
MOTOR FUEL
Program or Sub-Program: Returns Processing/Error Resolution Description of Application Function:
Processes returns

o Platform/Host: o Operating System: o Database:

DOR LAN MS Windows Oracle

Annual Volume: Unit of Measure:
FY 2008 $234,464

10,035; 1,607,535 Records; Rows in Database
Consultant FTEs: 0.00

Staff FTEs: 2.00

Application J:
PROPERTY TAX
Program or Sub-Program: Returns Processing/Error Resolution Description of Application Function:
Processes returns, tracks unclaimed property

o Platform/Host: o Operating System: o Database:

DOR LAN MS Windows Oracle

Annual Volume: Unit of Measure:
FY 2008 $777,027

2,545,927; 25,413; 1,144,247

Records; Returns; Rows in Database

Consultant FTEs:

Staff FTEs:

0.00

6.00

Application K:
REMITTANCE PROCESSING (RPS)
Program or Sub-Program: Money Deposits Description of Application Function:
Images and processes all paper checks for all major tax types

o Platform/Host: o Operating System: o Database:

DOR LAN MS Windows Oracle

496

Georgia Department of Revenue

Annual Volume: Unit of Measure:
FY 2008 $1,856,948

3,896,225; 124,615,876

Coupons & Checks Processed; Rows in Database

Consultant FTEs: 2.00

Staff FTEs: 20.00

Application L:
WTS


Program or Sub-Program: Returns Processing/Error Resolution Description of Application Function:
Processes all Withholding tax returns, EFT, and payment vouchers

o Platform/Host: o Operating System: o Database:

DOR LAN MS Windows Oracle

Annual Volume: Unit of Measure:
FY 2008 $93,855

2,660,817; 2,712,729 Returns; Rows in Database
Consultant FTEs: 0.00

Staff FTEs: 1.00

Application M:
GRATIS


Program or Sub-Program: Motor Vehicle Registration/Titling Description of Application Function:
Not Reported

o Platform/Host: o Operating System: o Database:

GTA IBM Mainframe MVS DB2

Annual Volume: Unit of Measure:
FY 2008 $1,915,224

1,579,462,045 Rows in Database
Consultant FTEs: 1.00

Staff FTEs: 20.00

Application N:
IRP


Program or Sub-Program: Commercial Truck Registration Description of Application Function:
Not Reported

o Platform/Host:

GTA IBM Mainframe

o Operating System: MVS

497

Georgia Department of Revenue

o Database:

DB2

Annual Volume: Unit of Measure:
FY 2008 $314,212

Unknown Unknown
Consultant FTEs: 0.00

Staff FTEs: 3.00

Application O:
GEICS


Program or Sub-Program: Insurance Compliance Description of Application Function:
Not Reported

o Platform/Host: o Operating System: o Database:

GTA IBM Mainframe MVS DB2

Annual Volume: Unit of Measure:
FY 2008 $287,878

Unknown Unknown
Consultant FTEs: 0.00

Staff FTEs: 3.00

498

Georgia Department of Revenue

Chapter 4 - Inventory & Capitalized Assets

ITEM
Mainframe Desktop workstations Laptop workstations Servers Other (where applicable):
Routers Switches Firewalls Network printers Workstation printers Storage Area Network Backup Archive Server Scanners Backup Tape Libraries Network Load Balancers Monitors

DESCRIPTION
Includes GRATISE Upgrade
Includes GRATIS Upgrade
Purchased separate (Includes GRATIS Upgrade)

QUANTITY
509 6 48
41 5 6 1479 4 1 10 3 2 654

Wireless Devices

9 2777

Capitalized Asset Value of IT Equipment:

$3,223,967

General Age and Condition of Equipment: Description of condition. Most hardware is 2 months - 4.5 years old.

499

State of Georgia
Information Technology Expenditures Report Fiscal Year 2008
For Period July 1, 2007 June 30, 2008
Georgia Secretary of State
0

Georgia Secretary of State
Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments
Agency Vision
The Vision of the Secretary of State is to be the model for government efficiency, accessibility and value to the taxpayer and public.
Agency Mission
It is the mission of the Secretary of State to be the most customer friendly government agency while protecting the public confidence by regulating businesses and professions, ensuring the integrity of the electoral process, serving as trustee of current and historical information, and reaching out through educational efforts to empower citizens with a better understanding of government. Through the utilization of Information Technology (IT) strategies, the Agency will deliver better, faster customer service in the most efficient manner.
Agency Strategic Goals
Provide efficient and effective regulation of businesses and occupations to provide maximum public protection.
Provide citizens with optimal participation in the electoral process and ensure integrity throughout the process.
Maintain the accountability of government and the rights of the public through a statewide program of records management.
Increase awareness of Agency services, program offerings, and information available to the public
Increase civic and consumer educational programs.
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Georgia Secretary of State
Provide administrative infrastructure and support (i.e. fiscal, HR, IT, capital projects, etc) to facilitate employees' achievement of Agency mission.
Maintain a modern and open technology platform that provides flexibility for future adaptability.

Agency IT Projects
PROJECT A: Elections Information System Current and Ongoing
Project Description and Benefit: Mainframe system that allows counties to enter their supply orders, elections results, and political office information as required. Internal staff also use the system to track the status of candidates and generate reports.

Project Status
Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

RFP not needed Complete/Maintenance

High

Not Reported

State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT B: Voter Registration System (SSVR) - Current
Project Description and Benefit: Mainframe system used by various staff members and all 159 counties to track and manage the registered voters in Georgia. The data entry from the voter registration cards is the responsibility of each county. Numerous reports, electors' lists and precinct cards are generated from this information. The Agency receives numerous requests for the raw data from political parties, media, general public, and special interest groups.

Project Status
Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

RFP not needed Complete/Maintenance

High

Not Reported

State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT C: Uniform Electronic Voting System - Current
Project Description and Benefit: Every county in the state is conducting elections on the same electronic platform with uniform voting equipment. Included in the project was training

506

Georgia Secretary of State

for elections officials and citizens; sufficient resources for troubleshooting/help desk functions during implementation, ballot set up and election day support; and technical training on programming hardware.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

Complete/Maintenance

High

Not Reported

State Funds

Federal/Other Funds

Not Reported

Not Reported

PROJECT D: Corporations Registration System - (SOSKB)

Project Description and Benefit: Commercial, off-the-shelf client/server based application to handle the back office processing of the Corporations division. In addition to the processing and workflow enhancements, the applicaiton includes a sophisticated document imaging module. With more than 2.5 million records and images now available online, Georgians can easily and conveniently research and view the articles and application documents of most companies created after 1997. A new virtual "shopping cart" feature also allows customers to make a single payment for multiple transactions. These new online offerings further expand the Corporations Division's already substantial suite of e-commerce offerings and will result in substantial savings to Georgia taxpayers. In addition to the enhanced functionality, a savings of roughly $300,000 per year has been achieved by removing the corporate database from the state's mainframe computer system and managing the data in-house.

Project Status
Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

RFP not needed Complete/Maintenance

High

Not Reported

State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT E: License 2000 & MyLicense Project - Current and Ongoing

Project Description and Benefit: Commercial, off-the-shelf client/server based application to handle the back office processing of the Professional Licensing and Securities Divisions, plus the Georgi Boxing Commission. Since its implementaion in 2002, this project has improved functionality by providing a database that enables PLB staff to license applicants and track licensees. It improves workforce performance by its nature as a relational database. The product was successfully implemented for the Securities and Business Regulation in June 2004. Three SOS offices are now on the same Enterprise solution. In addition to the enhanced functionality, a savings of roughly $250,000 per year has been achieved by removing this data from the state's mainframe computer system and managing it in-house.

Project Status Project Priority

RFP Not Needed Complete/Maintenance
High

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Georgia Secretary of State

Lifetime Cost of Project

Not Reported

FY 2008 Total Funding
Not Reported

State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT F: SOS Web Site Development and Maintenance - Current

Project Description and Benefit: This project includes the day to day maintenance of all hardware used in the SOS data center to accomplish the agency mission. Items included in this project hardware, software and maintenance are maintaining the 90+ servers, core router, ASA device, firewalls, etc. The agency replacement cycle for servers is every 5 years.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

Complete/Maintenance

High

Not Reported

State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT G: Archives Tower Records Information Management (TRIM) Software Project - Current
Project Description and Benefit: This project provides unilateral control of state agency records. This records management system reduces lost or misplaced information and reduces reference time. The system provides for tracking of records during the entire life cycle of the record.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

Complete/Maintenance

High

Not Reported

State Funds

Federal/Other Funds

Not Reported

Not Reported

PROJECT H: Georgia HOMEPLACE - Current
Project Description and Benefit: Improved accessibility, distribution and control of archival documents.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

Complete/Maintenance

High

Not Reported

State Funds
Not Reported

Federal/Other Funds
Not Reported

508

Georgia Secretary of State

PROJECT I: Archives VOYAGER Software Project - Current
Project Description and Benefit: Improved accessibility, distribution and control of archival collections. Information compiled in VOYAGER is in a compatible format with other libraries and historical repositories.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

Complete/Maintenance

High

Not Reported

State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT J: SOS Microsoft Enterprise Licensing for Internal Desktops Current and Ongoing
Project Description and Benefit: Agency is complete Microsoft shop that leverages the state wide contract with Microsoft for all desktop software.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

Complete/Maintenance

Medium

Not Reported

State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT K: LICENSE 2000 & MYLICENSE Project - Current and Ongoing
Project Description and Benefit: This project will improve functionality by providing a database that enables PLB staff to license applicants and track licensees. It improves workforce performance by its nature as a relational database. Successful implementation of License 2000 and Mylicense in April 2002. Successful implementation of License 2000 and Mylicense for Securities and Business Regulation in June 2004. Two divisions are now on the same Enterprise solution.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding8
Not Reported

Complete/Maintenance

Low

Not Reported

State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT L: Uniform Electronic Poll book- Current and Ongoing
Project Description and Benefit: Successful statewide implementation of new electronic poll books for use in each precinct on Election Day. The new tablet based poll books were used in each of the 3000+ polling locations throughout the state for the July 2006 primary

509

Georgia Secretary of State

election. Each poll book contains the entire state VR database as well as each ballot combination for each county. By using the electronic poll book, the check-in process is more efficient. It also allows poll workers to direct voters who go to the wrong precinct to the correct one. A primary benefit of using the poll books is in the speed with which credit for voting can be uploaded to the VR mainframe. The credit for voting process was manual prior to this roll out and had to be performed at the local level. The new process is automated and run at the state level.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

Complete/Maintenance

High

Not Reported

State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT M: Day to day maintenance and upgrades - Current
Project Description and Benefit: Continuous upgrades and maintenance benefit all staff by providing with the latest technology. Through the use of the latest technology, employees are able to provide better, faster customer service, which benefits the general public.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

Complete/Maintenance

High

Not Reported

State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT N: Establish a Truly Centralized, Fully Integrated Voter Registration System - Future
Project Description and Benefit: Design, implement and maintain an enhanced voter registration database to provide a truly universal and fully-integrated statewide voter registration system. This will be updated regularly and be fully accessible to the counties. Counties will continue to register voters into the system, while the system will support these efforts by automatically verifying the new registrant's voter eligibility. The time and cost to implement new system will be shared with county offices. The main advantage of moving to a client-server system is increased functionality and significant operating cost savings.

Project Status
Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

RFP Needed Not pursuing-budget constraints

Medium

Not Reported

State Funds
Not Reported

Federal/Other Funds
Not Reported

510

Georgia Secretary of State

PROJECT O: PLB Document Imaging/ Records Management Program - FY 2009
Project Description and Benefit: In conjunction with the MyLicense Office upgrade, SOS is implementing a document imaging solution for the Professional Licensing Boards. This project has a number of benefits. Currently large volume files, especially those dealing with individual licensees, will be converted to a digital format. This will allow quicker review and analysis, speedier evaluation and investigation, with increased consumer protection by shrinking the time from initial application for licenses to license review and approval. Using digital images will allow the SOS to more conveniently distribute information from our records, especially in our Archives and library programs, to citizens, other agencies and private sector as applicable. Storage costs for our large volume files will be reduced as we gradually eliminated paper as the primary storage medium for current files and move to digital files.

Project Status
Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

RFP Not Needed Construction/Implementation

High

Not Reported

State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT P: Provide for a Voter Verifiable Paper Audit Trail on all Electronic Voting Machines, Audits and Software - Future
Project Description and Benefit: Voters should have the ability to review their ballot both electronically and manually on paper, with the opportunity to correct their ballot, before it is officially cast. Unfortunately, the electronic voting machines currently used in Georgia's elections are already obsolete and cannot feasibly be retrofitted with a Voter Verifiable Paper Audit Trail (VVPAT) device. Therefore, implementing VVPAT will require the replacement of all of the current voting machines. The lifecycle of the electronic voting machines dictate new machines by 2010, but the specific platform will be determined by federal mandates. Please note that no work can take place on this project before the adoption of federal standards for voting platforms.

Project Status
Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

RFP Needed Not pursuing-other Medium Not Reported
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT R: Elections Staff and Poll Worker Training and Recruitment - Future
Project Description and Benefit: With the new voting equipment and the increasing complexities of our elections process, there is an ever-increasing need for professional training

511

Georgia Secretary of State

and enhanced expertise. The Secretary of State's office will work with county elections officials to improve training for poll workers and local election employees. Georgia must have elections staff and poll workers that are well trained in procedures and processes and also in how to effectively deal with problems on Election Day. The state and county offices will partner for consistent pollworker training. The costs to implement will be prorated among 160 users (the 159 counties and state). Online training classes will be used to supplement in person training.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

RFP Not Needed Low Not Reported
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT S: Implement Additional Security Measures for Electronic Voting Machines and System - Future
Project Description and Benefit: There are numerous measures in place to ensure the security of the existing voting machines and to prevent tampering. However, there are additional security measures that must be put into place. Currently, the "hashing" program which is the process of verifying that the software system on the server at the county level has not been corrupted or tampered with -- is an optional process at the county level. These servers create the memory cards that are used in the voting machines on Election Day. This process should become mandatory with each and every server undergoing the hashing program just prior to an election and before the memory cards are created. Those servers and machines must then be locked down after testing for use on Election Day.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

RFP Not Needed Planning/Analysis/Design

High

Not Reported

State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT V: Digital Archives - Future
Project Description and Benefit: The Georgia Archives is working to develop a digital archives system to preserve the historical digital records of Georgia government. As outlined in the Vision Statement, this system will allow state agencies to transfer digital content so that it can be preserved, managed, and accessed by both the agency and the public. This proposed digital archives system will form the core of the Georgia Archives future operations. Included in the digital archives system will be all eligible digital content created and maintained by state government. This content will be entered into the system and then authenticated and described according to Georgia Archives metadata and document creation standards. Content will be available for web searching and Internet viewing, downloading, and printing, or other dissemination methods. We are planning for system implementation December 2008.

512

Georgia Secretary of State

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

Planning/Analysis/Design

Medium

Not Reported
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT W: Pilot DAG - Future
Project Description and Benefit: To work in partnership with Microsoft to design and implement a pilot digital archives system.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

Planning/Analysis/Design

Medium Not Reported
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT X: Local Government Evaluation Tool - Future
Project Description and Benefit: Web-based survey of local government record keeping practices that will allow the Archives to evaluate the impact of services/programs directed towards local governments

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

Planning/Analysis/Design

Medium

Not Reported

State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT Y: DAG Access Portal - Future
Project Description and Benefit: To design and implement a web portal from which agencies and members of the public can access the historical digital records of Georgia government

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

Planning/Analysis/Design

Medium Not Reported
State Funds
Not Reported

Federal/Other Funds
Not Reported

513

Georgia Secretary of State
Agency Major IT Accomplishments
License 2000 & Mylicense Project - Current and Ongoing
Migrated Georgia Boxing Commission to the agency's standardized platform for licensing.
SOS Infrastructure Development and Maintenance - Current
Complete redesign of the SOS website, to allow for greater functinality and ease of use by the public.
SOS Infrastructure Development and Maintenance - Current
Rebulit the core SOS network backbone with gigabit speed hardware, followed by the upgrade of our GTA internet connection to gigabit ethernet. Configured and installed our first SAN device to meet the agency's growing storage needs. Succesfully migrated the agency's e-mail to Microsoft Exchange 2007, and upgraded mail access via the web for enhanced functionality.
SOS Infrastructure Development and Maintenance - Current
Redesign of the database, applications, and web components supporting the reporting of election results. Color-coded results can now displayed on the SOS website sorted by party and by percentage of total votes.
License 2000 & MyLicense Project - Current and Ongoing
Successfully tested and began to implement e-mail notifications to licensees when their license is up for renewal.
License 2000 & MyLicense Upgrade to MyLicense Office - FY 2009
Began the planning for the enterprise roll-out of the new licensing platform, scheduled for Spring 2009.
PLB Document Imaging/ Records Management Program - FY 2009
Began large-scale document imaging at the Professional Licensing Boards Division.
514

Georgia Secretary of State

Chapter 2, Section A - Expenditures by Sub Class

Account/

Subclass

Description

APPROPRIATED COMMON LINE ITEM EXPENDITURES:

Salaries and Hourly Subtotal

501000 Regular Salaries

511000 Overtime

512000 Permanent Hourly

513000 Temporary Labor

Fringe Benefits Allocation

514000 F.I.C.A.

515000 Retirement

516000 Health Insurance

518000 Unemployment Insurance

519000 Workers' Compensation

520000 Merit System Assessments

598000 Pay for Performance

599000 Lapse 300 Personal Services

610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation

301 Regular Operating Expense

722000 Motor Vehicle

303 Motor Vehicle Purchases

Total Expenditures
527,883
37,869 54,959 120,881
626 5,467 1,911
749,595
2 179 1,341 1,322
375 32
3,331 4,484
11,067
-

515

Georgia Secretary of State

Expenditures by Sub Class (continued)

713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment

36,207

304 Equipment

36,207

814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Capitalization Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support

20,261 21,591 328,464
166 149,575
135,266 353,916

305 Computer Charges

1,009,239

648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals

306 Real Estate Rentals

-

871001 Voice/Data Communication Services - GTA Computer Bill

1,280,399

871002 Voice/Data Communication Services - GTA Data Network Bil

145,869

871003 Voice/Data Communication Services - GTA Telecommunicatio

382,148

871000 Voice / Data Communication Services (To pay GTA Invoices) Sub

1,808,417

872001 Voice/Data Communication Services - Wire/Cable

454

872002 Voice/Data Communication Services - MPLS

872003 Voice/Data Communication Services - Video

872004 Voice/Data Communication Services - Local Service

313

872005 Voice/Data Communication Services - Long Distance

576

872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing

872008 Voice/Data Communication Services - PBX

872008 Voice/Data Communication Services - VOIP

872009 Voice/Data Communication Services - Key System

872010 Voice/Data Communication Services - Mobile/Wireless

43,903

872011 Voice/Data Communication Services - Other

9,179

872000 Voice / Data Communication Services (Vendors OTHER THAN G

54,424

307 Telecommunications Total

1,862,841

516

Georgia Secretary of State

Expenditures by Sub Class (continued)

723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings

309 Capital Outlay

-

651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 [IT Expenditure] Professional/Technical Services - Computer/IT 852000 [IT Expenditure] Professional/Technical Services - Computer/IT Expenses

312 Contracts

-

750000 Transfers Out

314 Transfers

-

690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants

315 Grants

-

SPECIAL LINE ITEM EXPENDITURES

200 Bonds

-

847 Investment for Modernization

-

517

Georgia Secretary of State

Expenditures by Sub Class (continued)

614000 Supplies & Materials

615000 Repairs & Maintenance

616000 Equipment on Inventory but not Capitalized

617000 Water & Sewer

618000 Energy

619000 Rents Other than Real Estate

620000 Insurance & Bonding

621000 Bad Debt Expense

622000 Freight

625000 Discounts Losts

626000 Procurement Card Purchases

627000 Other Operating Expense

640000 Travel

651000 Professional Services

652000 Professional Services - Expenses

653000 Contracts - Private Organizations

862000 [IT Expenditure] Computer Billings (Other Than GTA)

863000 [IT Expenditure] Software (Not Capitalized)

871001 Voice/Data Communication Services - GTA Computer Bill

871002 Voice/Data Communication Services - GTA Data Network Bill

871003 Voice/Data Communication Services - GTA Telecommunications Bill

871000 Voice / Data Communication Services (To pay GTA Invoices) Sub

-

872001 Voice/Data Communication Services - Wire/Cable

872002 Voice/Data Communication Services - MPLS

872003 Voice/Data Communication Services - Video

872004 Voice/Data Communication Services - Local Service

872005 Voice/Data Communication Services - Long Distance

872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing

872008 Voice/Data Communication Services - PBX

872008 Voice/Data Communication Services - VOIP

872009 Voice/Data Communication Services - Key System

872010 Voice/Data Communication Services - Mobile/Wireless

872011 Voice/Data Communication Services - Other

872000 Voice / Data Communication Services (Vendors OTHER THAN G

-

720000 Equipment (over $5,000)

821000 Computer/Telecommunications Equipment

885 Operating Expenses Colleges

-

518

Georgia Secretary of State

Expenditures by Sub Class (continued)

501000 Regular Salaries

514000 F.I.C.A.

515000 Retirement

516000 Health Insurance

614000 Supplies & Materials

615000 Repairs & Maintenance

616000 Equipment on Inventory but not Capitalized

618000 Energy

627000 Other Operating Expense

640000 Travel

651000 Per Diem & Fees

653000 Contracts

863000 [IT Expenditure] Software (Not Capitalized)

871001 Voice/Data Communication Services - GTA Computer Bill

872000 Voice / Data Communication Services (Vendors OTHER THAN GTA )

889 Quickstart

-

000 Other

-

000 Other

-

000 Other
TOTAL EXPENDITURES State Funds Federal Funds Other Funds
Full Time Equivalent Positions Full Time Equivalent Consultants

3,668,949
13

519

Georgia Secretary of State

Chapter 2, Section B - Expenditures by Application

Application Name (include short name and/or Acronym)
Elections Information system

Consultant Position FY 2008 FTE's FTE's Expenditures

Voter Registration system Uniform Electronc Voting system

Corporations Registration System (SOSKB)

License 2000 (System Automation)
Tower Records Information Management (TRIM) Georgia Homeplace - University of Georgia Voyager - University of Georgia

TOTAL Applications Expenditures TOTAL Applications Positions
TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions
TOTAL EXPENDITURES TOTAL POSITIONS

0

0

0

3,668,949.27

0

13

3,668,949.27

0

13

520

Georgia Secretary of State

Chapter 3 Applications Profile
(Program, Function, Business Impact, etc.)

Application A:
ELECTIONS INFORMATION SYSTEM
Program or Sub-Program: Elections Administration Description of Application Function:
GTA administered system - Elections Information System - provides information such as number of elections, number state campaign disclosure reports filed, State financial disclosures, number of campaign committee registrations filed, number of candidate declarations of intent filed, number of non candidate committees filed, number of county officers information filed, number of county/municipal committees filed, number of registration applications submitted, number of commissions issued, number of certifications of enrolled acts, number of certifications issued and of identification cards issued.

o Platform/Host: o Operating System: o Database:

Mainframe Z/OS 1.4 VSAM, DB2 Tablebase

Annual Volume: Unit of Measure:
FY 2008 Not Reported

17,824

Number of Candidate and Non-Candidate in systems.

Consultant FTEs:

Staff FTEs:

Not Reported

Not Reported

Application B:
VOTER REGISTRATION SYSTEM
Program or Sub-Program: Elections - National Voter Registration System Description of Application Function:
GTA Administered system - National Voter Registration System Mainframe system - the number of voter registrations - CPU changes, file maintenance, and storage costs. The system is also used by county voter registration officials. The system requires a lot of development costs yearly and there are productions costs for reports and tapes required by county registration offices, candidates for office and press. Volume is the number of records maintained by the system @1 record for registered active and inactive voter.

o Platform/Host: o Operating System: o Database:

Mainframe Z/OS 1.4 VSAM, DB2 Tablebase

Annual Volume: Unit of Measure:

6,592,387 Number of Active and Inactive Registrants

521

Georgia Secretary of State

FY 2008 Not Reported

Consultant FTEs: Not Reported

Staff FTEs: Not Reported

Application C:
UNIFORM ELECTRONC VOTING SYSTEM
Program or Sub-Program: Elections-SUEV Voter Ed. & Technical Support Description of Application Function:
Not Reported

o Platform/Host: o Operating System: o Database:

Mainframe Z/OS 1.4 VSAM, DB2, Tablebase

Annual Volume: Unit of Measure:
FY 2008 Not Reported

Not Reported Not Reported
Consultant FTEs: Not Reported

Staff FTEs: Not Reported

Application D:
CORPORATIONS REGISTRATION SYSTEM (SOSKB)
Program or Sub-Program: Corporations Description of Application Function:
Business Registration System

o Platform/Host: o Operating System: o Database:

Client/Server Windows Enterprise Server 2000/2003 SQL Server

Annual Volume: Unit of Measure:
FY 2008 Not Reported

1,431,385

Number of All Registrants including all statuses

Consultant FTEs:

Staff FTEs:

Not Reported

Not Reported

Application E:
LICENSE 2000 (SYSTEMS AUTOMATION)
Program or Sub-Program: Professional Licensing Boards/Securities Description of Application Function:
Provide all system functionality used in the administration of the states 38 licensing boards.

o Platform/Host: o Operating System: o Database:

Client Server Windows Enterprise Server 2000/2003 SQL Server

522

Georgia Secretary of State

Annual Volume: Unit of Measure:
FY 2008 Not Reported

1,368,391 # active/inactive licensees
Consultant FTEs: Not Reported

Staff FTEs: Not Reported

Application F:
TOWER RECORDS INFORMATION MANAGEMENT (TRIM)
Program or Sub-Program: Archives Description of Application Function:
Records management application was developed by Tower Software. Georgia Division of Archives and History's application includes two databases, Records Center TRIM, launched in May 2000 and TRIM Inventory, launched in June 2000. Current license is for 30 seats. Records Center TRIM identifies state agency records stored in the State Records Center by container and tracks physical location, ownership, retention, and disposition. Initial software purchase for Records Center TRIM and was made in conjunction with the Dept. of Community Affairs in a joint project to manage DCA's paper records. DCS has its own TRIM database to manage DCA records before transferring them to the State Records Center. DCA records management officer has access to Records Center TRIM to request their records from the Records Center. Records Center database currently consists of 116,526 records. Staff continues to add records, goal is to input all 192,000 containers stored in the Records Center.

o Platform/Host: o Operating System: o Database:

Client Server Enterprise Server SQL

Annual Volume: Unit of Measure:
FY 2008 Not Reported

298,716/299,821 Records; Inventory
Consultant FTEs: Not Reported

Staff FTEs: Not Reported

Application G:
GEORGIA HOMEPLACE - UNIVERSITY OF GEORGIA
Program or Sub-Program: Archives Description of Application Function:
Not Reported.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:

Not Reported Not Reported

523

Georgia Secretary of State

FY 2008 Not Reported

Consultant FTEs: Not Reported

Staff FTEs: Not Reported

Application H:
VOYAGER - UNIVERSITY OF GEORGIA
Program or Sub-Program: Archives Description of Application Function:
Not Reported

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2008 Not Reported

Not Reported Not Reported
Consultant FTEs: Not Reported

Staff FTEs: Not Reported

524

Georgia Secretary of State

Chapter 4 - Inventory & Capitalized Assets

ITEM
Mainframe Desktop workstations Laptop workstations Servers Other (where applicable):
Routers Switches Firewalls Network printers Workstation printers
Other
Wireless Devices

DESCRIPTION
Reported by GTA Dell Various models Dell Various models Dell Various models
GTA Owned Cisco 2950, 4006, 3850, 4500, Dell Cisco PIX 515, 501, ASA 5520
Fujitsu High Speed Scanner Scantron Scanner Fujitsu & Kodak Desktop Scanners Tablet PCs - HP Laptop Mobile Printers

QUANTITY
350 50 90
53 9 60 250 5 1 31 25 25

949

Capitalized Asset Value of IT Equipment:

$ 173,755

General Age and Condition of Equipment:
Description of condition. The Office of Secretary of State currently is on a four year replacement cycle for workstation computers. Therefore, one-fourth of the PC equipment is less than 4 years old, one-fourth of the PC equipment is less than 3 years old, one-fourth of the PC equipment is less than 2 years old, and the final fourth of PC equipment is less than 1 year old.

525

State of Georgia
Information Technology Expenditures Report Fiscal Year 2008
For Period July 1, 2007 June 30, 2008
Georgia Soil & Water Conservation Commission
0

Georgia Soil & Water Conservation Commission
Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments
Agency Vision
Future Generations of Georgians enjoying abundant soil and water resources.
Agency Mission
The Georgia Soil and Water Conservation Commission provides soil and water resource information; education; technical, financial and planning assistance; and program oversight to locally led soil and water conservation districts; landowners/users, and local, state, and federal governments to maintain, conserve and wisely use the soil and water resources for all Georgians.
Agency Strategic Goals
Services are improved and expanded for conservation and enhancement of soil and water resources on Georgia's Agricultural Lands.
The District sponsored 357 USDA-constructed flood control watershed dams in Georgia are compliant with the GA Safe Dams Act.
The Conservation of Agricultural Water Supplies Program will provide accurate permitted agricultural water use information and increase the use of water saving techniques.
The erosion control education and certification program will be implemented and will meet the intent of the law and the needs of stakeholders.
Natural Resource Conservation Education reaches more Georgia citizens.
The commission's workforce capacity will improve in order to execute timelier implementation of technical and financial assistance programs.
528

Georgia Soil & Water Conservation Commission
Technical assistance to landowners and other stakeholders will be improved with researchbased information that will enhance resource decision-making.

Agency IT Projects
PROJECT A: Internal Geographic Information System Database
Project Description and Benefit: Consolidate spatial data resources in centralized database that can be accessed by Commission staff throughout the State.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
$0

Planning/Analysis/Design

High

$36,000

State Funds
$0

Federal/Other Funds
$0

PROJECT B: Public Geographic Information System Database
Project Description and Benefit: Share selected GIS data/information with citizens and other agencies.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
$0

Not Reported Not Reported $18,000
State Funds
$0

Federal/Other Funds
$0

Agency Major IT Accomplishments
Agricultural Water Metering Database
529

Georgia Soil & Water Conservation Commission
Article I.Consolidated all business functions of One Georgia's Ag Water Metering project into a single database utilizing Oracle Application Express. Automated numerous previously manual tasks and
greatly increased accuracy and timeliness of project information.
530

Georgia Soil & Water Conservation Commission
Chapter 2, Section A - Expenditures by Sub Class

Account/

Subclass

Description

APPROPRIATED COMMON LINE ITEM EXPENDITURES:

Salaries and Hourly Subtotal

501000 Regular Salaries

511000 Overtime

512000 Permanent Hourly

513000 Temporary Labor

Fringe Benefits Allocation

514000 F.I.C.A.

515000 Retirement

516000 Health Insurance

518000 Unemployment Insurance

519000 Workers' Compensation

520000 Merit System Assessments

598000 Pay for Performance

599000 Lapse 300 Personal Services

610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation

301 Regular Operating Expense

722000 Motor Vehicle

303 Motor Vehicle Purchases

Total Expenditures
91,722
5,350 1,376 4,486
109 452 294 103,790
-

531

Georgia Soil & Water Conservation Commission

Expenditures by Sub Class (continued)

713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment

304 Equipment

-

814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Capitalization Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support

13,497 6,760
2,105 3,218

305 Computer Charges

25,580

648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals

306 Real Estate Rentals

-

871001 Voice/Data Communication Services - GTA Computer Bill 871002 Voice/Data Communication Services - GTA Data Network Bil 871003 Voice/Data Communication Services - GTA Telecommunicatio 871000 Voice / Data Communication Services (To pay GTA Invoices) Sub 872001 Voice/Data Communication Services - Wire/Cable 872002 Voice/Data Communication Services - MPLS 872003 Voice/Data Communication Services - Video 872004 Voice/Data Communication Services - Local Service 872005 Voice/Data Communication Services - Long Distance 872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing 872008 Voice/Data Communication Services - PBX 872008 Voice/Data Communication Services - VOIP 872009 Voice/Data Communication Services - Key System 872010 Voice/Data Communication Services - Mobile/Wireless 872011 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Vendors OTHER THAN G

18,665 16,556 35,220
8,472 13,192 21,664

307 Telecommunications Total

56,885

532

Georgia Soil & Water Conservation Commission

Expenditures by Sub Class (continued)

723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings

309 Capital Outlay

-

651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 [IT Expenditure] Professional/Technical Services - Computer/IT 852000 [IT Expenditure] Professional/Technical Services - Computer/IT Expenses

312 Contracts

-

750000 Transfers Out

314 Transfers

-

690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants

315 Grants

-

SPECIAL LINE ITEM EXPENDITURES

200 Bonds

-

847 Investment for Modernization

-

533

Georgia Soil & Water Conservation Commission

Expenditures by Sub Class (continued)

614000 Supplies & Materials

615000 Repairs & Maintenance

616000 Equipment on Inventory but not Capitalized

617000 Water & Sewer

618000 Energy

619000 Rents Other than Real Estate

620000 Insurance & Bonding

621000 Bad Debt Expense

622000 Freight

625000 Discounts Losts

626000 Procurement Card Purchases

627000 Other Operating Expense

640000 Travel

651000 Professional Services

652000 Professional Services - Expenses

653000 Contracts - Private Organizations

862000 [IT Expenditure] Computer Billings (Other Than GTA)

863000 [IT Expenditure] Software (Not Capitalized)

871001 Voice/Data Communication Services - GTA Computer Bill

871002 Voice/Data Communication Services - GTA Data Network Bill

871003 Voice/Data Communication Services - GTA Telecommunications Bill

871000 Voice / Data Communication Services (To pay GTA Invoices) Sub

-

872001 Voice/Data Communication Services - Wire/Cable

872002 Voice/Data Communication Services - MPLS

872003 Voice/Data Communication Services - Video

872004 Voice/Data Communication Services - Local Service

872005 Voice/Data Communication Services - Long Distance

872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing

872008 Voice/Data Communication Services - PBX

872008 Voice/Data Communication Services - VOIP

872009 Voice/Data Communication Services - Key System

872010 Voice/Data Communication Services - Mobile/Wireless

872011 Voice/Data Communication Services - Other

872000 Voice / Data Communication Services (Vendors OTHER THAN G

-

720000 Equipment (over $5,000)

821000 Computer/Telecommunications Equipment

885 Operating Expenses Colleges

-

534

Georgia Soil & Water Conservation Commission

Expenditures by Sub Class (continued)

501000 Regular Salaries

514000 F.I.C.A.

515000 Retirement

516000 Health Insurance

614000 Supplies & Materials

615000 Repairs & Maintenance

616000 Equipment on Inventory but not Capitalized

618000 Energy

627000 Other Operating Expense

640000 Travel

651000 Per Diem & Fees

653000 Contracts

863000 [IT Expenditure] Software (Not Capitalized)

871001 Voice/Data Communication Services - GTA Computer Bill

872000 Voice / Data Communication Services (Vendors OTHER THAN GTA )

889 Quickstart

-

000 Other

-

000 Other

-

000 Other
TOTAL EXPENDITURES State Funds Federal Funds Other Funds
Full Time Equivalent Positions Full Time Equivalent Consultants

186,255
2

535

Georgia Soil & Water Conservation Commission
Chapter 2, Section B - Expenditures by Application

Application Name (include short name and/or Acronym)
Not Reported

Consultant Position FY 2008

FTE's

FTE's Expenditures

TOTAL Applications Expenditures TOTAL Applications Positions
TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions
TOTAL EXPENDITURES TOTAL POSITIONS

0

0

0

186254.65

0

2

186254.65

0

2

536

Georgia Soil & Water Conservation Commission

Chapter 3 Applications Profile
(Program, Function, Business Impact, etc.)

Application A:
E&S CERTIFICATION
Program or Sub-Program: Not Reported Description of Application Function:
Professional Certification for Soil Disturbing Activities.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure: FY 2008 Expenditures:
Not Reported

11,923 Persons certified or recertified
Consultant FTEs: Not Reported

Staff FTEs: Not Reported

Application B:
AG WATER METERING
Program or Sub-Program: Not Reported Description of Application Function:
Installation and maintenance of meters and collection of agricultural water usage data.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure: FY 2008 Expenditures:
Not Reported

2,183 Meters installed
Consultant FTEs: Not Reported

Staff FTEs: Not Reported

537

Georgia Soil & Water Conservation Commission

Chapter 4 - Inventory & Capitalized Assets

ITEM
Mainframe Desktop workstations Laptop workstations Servers Other (where applicable):
Routers Switches Firewalls Network printers Workstation printers Scanners
Plotter Wireless Devices

DESCRIPTION

QUANTITY
51 37 7
3 5 8 14 35 8 1

169

Capitalized Asset Value of IT Equipment:

Not Reported

General Age and Condition of Equipment: Description of condition. Not Reported.

538

State of Georgia
Information Technology Expenditures Report Fiscal Year 2008
For Period July 1, 2007 June 30, 2008
Jekyll Island Authority
0

Jekyll Island Authority
Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments
Agency Vision
The Island's cultural resources are maintained, preserved and enhanced as functioning, living landmarks, and used as educational tools that appropriately reflect their unique past, the significance of Jekyll Island in Georgia/US history, achieve our stewardship mission, and capitalize the marketing position of Jekyll Island.
Agency Mission
Create an environment that promotes, facilitates, and supports technological solutions to improve connectivity and enhance. Provide a workplace data management, communications and operations support network that will advance JIA.
Agency Strategic Goals
Workforce Productivity and Effectiveness: The JIA will be positioned to attract, develop and retain an empowered, dedicated and well-equipped workforce of appropriate size, thus enhancing productivity and operational effectiveness and resulting in exemplary customer service, increases in the number and enthusiasm level of "Island Ambassadors", and wise investment in JIA's greatest asset--our people.
Conservation & Preservation of Natural Resources: The Island's natural resources are sustained and enhanced through development and implementation of conservation management plans (forest, beach, wetlands, wildlife, public access) that achieve stewardship mission and capitalize the marketing position of Jekyll Island.
Historic Preservation: The historic structures on Jekyll Island are stabilized, restored and maintained as functioning, living landmarks, appropriately reflecting their unique past and providing resources for their support, in order to conserve important historic links, to enhance visitor experience and education, and to provide viable economic amenities.
Revenue Enhancement: Responsible, creative, and aggressive plans are developed, evaluated and when appropriate, implemented to enhance the ability of JIA to produce new or revitalized revenue streams.
537

Jekyll Island Authority
Lease Management: Partnerships between JIA and Island lessees are enhanced to influence and assure that lodging, dining, retail and other important guest.
Marketing: The Island's unique cultural, historical and environmental attributes and the Island's entertainment amenities are highlighted through marketing strategies that have elevated the public image to one of national prominence, expanded the Island's customer base, increased year-round visitation and enhanced levels of guest expenditures.
Foundation Support: The Jekyll Foundation is a fully functioning partner, providing levels of support that augment and expand planning, conservation, education and preservation initiatives, thereby allowing JIA resources to be more fully devoted to operation issues, as well as enriching the guest and staff experience.
Technology Infrastructure & Use: An integrated technology plan is designed and is in the initial stages of implementation to provide a workplace data management, communications and operations support network that will advance JIA's ability to increase efficiency, expand markets, and improve stewardship.
Heritage Education: The historical and natural heritage of Jekyll Island is thoroughly reflected in every aspect of Island experience such that visitors, residents and JIA employees are knowledgeable and aware of the significance of Jekyll Island in Georgia/US history, Island heritage is preserved, restored and appreciated; and supporting resources are generated.
538

Jekyll Island Authority

Agency IT Projects

PROJECT A: Order/Configure/Install a New Windows Server Including an Active Directory Domain
Project Description and Benefit: Currently the oldest server is a Windows 2000 server Jekyll-2k1. This is also one of our most highly taxed servers as it has both JIA and the JIF's accounting applications running on it, as well as the centralized antivirus distribution.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
$0

Planning/Analysis/Design

Not Reported

$15,000
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT B: Email System Implementation
Project Description and Benefit: Move to email platform that will meet growing JIA requirement. DNR has paid for GroupWise license through June 09. This project stands to establish the communication infrastructure for JIA. This is a cornerstone decision which will guide continuing efforts towards fully integrated systems for the Island.

Project Status
Project Priority Lifetime Cost of Project FY 2008 Total Funding
$0

Planning/Analysis/Design, Not pursuing due to budget constraints

High $30,000
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT C: Upgrade CC Machines to the Ingenico Hardware. (Turtle Center, Museum Tours/Gift Shop)
Project Description and Benefit: Ingenico hardware is provided through ETS which is our preferred vendor for Credit Card Processing. Upgrading the machines to wireless cradles offers mobility and flexibility as to the placement of machine.

Project Status Project Priority Lifetime Cost of Project

Not Reported Not Reported $400

FY 2008 Total Funding State Funds Federal/Other Funds

$0

Not Reported

Not Reported

539

Jekyll Island Authority

PROJECT D: Direct Data connectivity with all major sites on the island to Historic District fiber optics network
Project Description and Benefit: At the moment each site has a separate internet connection. This will provide infrastructure for fully integrated multimedia application.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
$0

Not Reported
Not Reported $150,000
State Funds
Not Reported

Federal/Other Funds
Not Reported

Agency Major IT Accomplishments
Desktops upgrade
Purchase/installed and configured15 new PC's. Most of Windows 98 machines have now been retired.
CampGround WiFi
Complete setup of Public WiFi. This uses Cisco routers to do load balancing and HP Access Points and Antennas.
Xerox Printer setup
Georgia Sea Turtle Center Data Cabling
Wiring the GSTC building.

540

Jekyll Island Authority

Chapter 2, Section A - Expenditures by Sub Class

Account/

Subclass

Description

APPROPRIATED COMMON LINE ITEM EXPENDITURES:

Salaries and Hourly Subtotal

501000 Regular Salaries

511000 Overtime

512000 Permanent Hourly

513000 Temporary Labor

Fringe Benefits Allocation

514000 F.I.C.A.

515000 Retirement

516000 Health Insurance

518000 Unemployment Insurance

519000 Workers' Compensation

520000 Merit System Assessments

598000 Pay for Performance

599000 Lapse 300 Personal Services

610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation

301 Regular Operating Expense

722000 Motor Vehicle

303 Motor Vehicle Purchases

Total Expenditures
39,903 901
40,804 54,999
54,999 -

541

Jekyll Island Authority

Expenditures by Sub Class (continued)

713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment

304 Equipment

-

814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Capitalization Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support

12,152 31,839

305 Computer Charges

43,991

648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals

306 Real Estate Rentals

-

871001 Voice/Data Communication Services - GTA Computer Bill 871002 Voice/Data Communication Services - GTA Data Network Bill 871003 Voice/Data Communication Services - GTA Telecommunicatio 871000 Voice / Data Communication Services (To pay GTA Invoices) Sub 872001 Voice/Data Communication Services - Wire/Cable 872002 Voice/Data Communication Services - MPLS 872003 Voice/Data Communication Services - Video 872004 Voice/Data Communication Services - Local Service 872005 Voice/Data Communication Services - Long Distance 872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing 872008 Voice/Data Communication Services - PBX 872008 Voice/Data Communication Services - VOIP 872009 Voice/Data Communication Services - Key System 872010 Voice/Data Communication Services - Mobile/Wireless 872011 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Vendors OTHER THAN G

62,401 62,401
37,477 18,523 56,000

307 Telecommunications Total

118,401

542

Jekyll Island Authority

Expenditures by Sub Class (continued)

723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings

309 Capital Outlay

-

651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 [IT Expenditure] Professional/Technical Services - Computer/IT 852000 [IT Expenditure] Professional/Technical Services - Computer/IT Expenses

312 Contracts

-

750000 Transfers Out

314 Transfers

-

690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants

315 Grants

-

SPECIAL LINE ITEM EXPENDITURES

200 Bonds

-

847 Investment for Modernization

-

543

Jekyll Island Authority

Expenditures by Sub Class (continued)

614000 Supplies & Materials

615000 Repairs & Maintenance

616000 Equipment on Inventory but not Capitalized

617000 Water & Sewer

618000 Energy

619000 Rents Other than Real Estate

620000 Insurance & Bonding

621000 Bad Debt Expense

622000 Freight

625000 Discounts Losts

626000 Procurement Card Purchases

627000 Other Operating Expense

640000 Travel

651000 Professional Services

652000 Professional Services - Expenses

653000 Contracts - Private Organizations

862000 [IT Expenditure] Computer Billings (Other Than GTA)

863000 [IT Expenditure] Software (Not Capitalized)

871001 Voice/Data Communication Services - GTA Computer Bill

871002 Voice/Data Communication Services - GTA Data Network Bill

871003 Voice/Data Communication Services - GTA Telecommunications Bill

871000 Voice / Data Communication Services (To pay GTA Invoices) Sub

-

872001 Voice/Data Communication Services - Wire/Cable

872002 Voice/Data Communication Services - MPLS

872003 Voice/Data Communication Services - Video

872004 Voice/Data Communication Services - Local Service

872005 Voice/Data Communication Services - Long Distance

872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing

872008 Voice/Data Communication Services - PBX

872008 Voice/Data Communication Services - VOIP

872009 Voice/Data Communication Services - Key System

872010 Voice/Data Communication Services - Mobile/Wireless

872011 Voice/Data Communication Services - Other

872000 Voice / Data Communication Services (Vendors OTHER THAN G

-

720000 Equipment (over $5,000)

821000 Computer/Telecommunications Equipment

885 Operating Expenses Colleges

-

544

Jekyll Island Authority

Expenditures by Sub Class (continued)

501000 Regular Salaries

514000 F.I.C.A.

515000 Retirement

516000 Health Insurance

614000 Supplies & Materials

615000 Repairs & Maintenance

616000 Equipment on Inventory but not Capitalized

618000 Energy

627000 Other Operating Expense

640000 Travel

651000 Per Diem & Fees

653000 Contracts

863000 [IT Expenditure] Software (Not Capitalized)

871001 Voice/Data Communication Services - GTA Computer Bill

872000 Voice / Data Communication Services (Vendors OTHER THAN GTA )

889 Quickstart

-

000 Other

-

000 Other

-

000 Other
TOTAL EXPENDITURES State Funds Federal Funds Other Funds
Full Time Equivalent Positions Full Time Equivalent Consultants

258,195
1

545

Jekyll Island Authority

Chapter 2, Section B - Expenditures by Application

Application Name (include short name and/or Acronym)
Aloha POS Systems AVATAR Ticketing Software

Consultant FTE's

Position FTE's

FY 2008 Expenditures
2,051 11,916

TOTAL Applications Expenditures TOTAL Applications Positions
TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions
TOTAL EXPENDITURES TOTAL POSITIONS

0

0

13967

244227.69

0

1

258194.69

0

1

546

Jekyll Island Authority

Chapter 3 Applications Profile
(Program, Function, Business Impact, etc.)

Application A:
ALOHA POS SYSTEM
Program or Sub-Program: Not Reported Description of Application Function:
Not Reported

o Platform/Host: o Operating System: o Database:

x86 Windows XP Not Reported

Annual Volume: Unit of Measure:
FY 2008 $2,051

Not Available Not Available
Consultant FTEs: Not Reported

Staff FTEs: Not Reported

Application B:
AVATAR TICKETING SOFTWARE
Program or Sub-Program: Not Reported Description of Application Function:
Not Reported

o Platform/Host: o Operating System: o Database:

Not Reported Windows 2000 MS SQL 2000

Annual Volume: Unit of Measure:
FY 2008 $11,916

Not Available Not Available
Consultant FTEs: Not Reported

Staff FTEs: Not Reported

547

Jekyll Island Authority

Chapter 4 - Inventory & Capitalized Assets

ITEM
Mainframe Desktop workstations
Laptop workstations Servers
Other (where applicable): Routers Switches
Firewalls Network printers Workstation printers
Plotters Scanners
Other

DESCRIPTION
Dell series Desktop, GX100, Optiplix 655, Optiplix 755
Dell PowerEdge 4200, w/ Windows 2000,
Cisco 847, Cisco 1800, Netopia HP, Cisco 2600, LinkSys
HP

QUANTITY
128 4 5
15 5 4
14

Wireless Devices

Linksys accesspoints, HP routers and accesspoints

20

195

Capitalized Asset Value of IT Equipment:

$308,806

General Age and Condition of Equipment: Description of condition. 4-6 years old

548

State of Georgia
Information Technology Expenditures Report Fiscal Year 2008
For Period July 1, 2007 June 30, 2008
GA Nonpublic Postsecondary Education Commission
0

Georgia Nonpublic Postsecondary Education Commission
Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments
Agency Vision
All of Georgia's nonpublic postsecondary colleges and schools will be authorized according to Georgia law.
Agency Mission
Through its authorization and complaint processes, NPEC monitors colleges and schools to ensure educational quality and financial stability.
Agency Strategic Goals
Authorized colleges and schools are educationally sound and financially stable. Information technology systems provide timely, accurate and valuable information to staff,
students, schools and the public. The workforce is knowledgeable, skilled and appropriately positioned in the organization.
Agency IT Projects
Not Reported
Agency Major IT Accomplishments
Not Reported
554

Georgia Nonpublic Postsecondary Education Commission

Chapter 2, Section A - Expenditures by Sub Class

Account/

Subclass

Description

APPROPRIATED COMMON LINE ITEM EXPENDITURES:

Salaries and Hourly Subtotal

501000 Regular Salaries

511000 Overtime

512000 Permanent Hourly

513000 Temporary Labor

Fringe Benefits Allocation

514000 F.I.C.A.

515000 Retirement

516000 Health Insurance

518000 Unemployment Insurance

519000 Workers' Compensation

520000 Merit System Assessments

598000 Pay for Performance

599000 Lapse 300 Personal Services

610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation

301 Regular Operating Expense

722000 Motor Vehicle

303 Motor Vehicle Purchases

Total Expenditures
-
-

555

Georgia Nonpublic Postsecondary Education Commission

Expenditures by Sub Class (continued)
713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment
304 Equipment
814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Capitalization Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support
305 Computer Charges
648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals
306 Real Estate Rentals
871001 Voice/Data Communication Services - GTA Computer Bill 871002 Voice/Data Communication Services - GTA Data Network Bill 871003 Voice/Data Communication Services - GTA Telecommunications Bill 871000 Voice / Data Communication Services (To pay GTA Invoices) Sub 872001 Voice/Data Communication Services - Wire/Cable 872002 Voice/Data Communication Services - MPLS 872003 Voice/Data Communication Services - Video 872004 Voice/Data Communication Services - Local Service 872005 Voice/Data Communication Services - Long Distance 872006 Voice/Data Communication Services - Voice Mail and Other V 872008 Voice/Data Communication Services - PBX 872008 Voice/Data Communication Services - VOIP 872009 Voice/Data Communication Services - Key System 872010 Voice/Data Communication Services - Mobile/Wireless 872011 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Vendors OTHER THAN G
307 Telecommunications Total

-
6,253 3,600
800 215 10,868
-
-
3,922 206 488
4,616 4,616

556

Georgia Nonpublic Postsecondary Education Commission

Expenditures by Sub Class (continued)

723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings

309 Capital Outlay

-

651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 [IT Expenditure] Professional/Technical Services - Computer/IT 852000 [IT Expenditure] Professional/Technical Services - Computer/IT Expenses

312 Contracts

-

750000 Transfers Out

314 Transfers

-

690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants

315 Grants

-

SPECIAL LINE ITEM EXPENDITURES

200 Bonds

-

847 Investment for Modernization

-

557

Georgia Nonpublic Postsecondary Education Commission

Expenditures by Sub Class (continued)

614000 Supplies & Materials

615000 Repairs & Maintenance

616000 Equipment on Inventory but not Capitalized

617000 Water & Sewer

618000 Energy

619000 Rents Other than Real Estate

620000 Insurance & Bonding

621000 Bad Debt Expense

622000 Freight

625000 Discounts Losts

626000 Procurement Card Purchases

627000 Other Operating Expense

640000 Travel

651000 Professional Services

652000 Professional Services - Expenses

653000 Contracts - Private Organizations

862000 [IT Expenditure] Computer Billings (Other Than GTA)

863000 [IT Expenditure] Software (Not Capitalized)

871001 Voice/Data Communication Services - GTA Computer Bill

871002 Voice/Data Communication Services - GTA Data Network Bill

871003 Voice/Data Communication Services - GTA Telecommunications Bill

871000 Voice / Data Communication Services (To pay GTA Invoices) Sub

-

872001 Voice/Data Communication Services - Wire/Cable

872002 Voice/Data Communication Services - MPLS

872003 Voice/Data Communication Services - Video

872004 Voice/Data Communication Services - Local Service

872005 Voice/Data Communication Services - Long Distance

872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing

872008 Voice/Data Communication Services - PBX

872008 Voice/Data Communication Services - VOIP

872009 Voice/Data Communication Services - Key System

872010 Voice/Data Communication Services - Mobile/Wireless

872011 Voice/Data Communication Services - Other

872000 Voice / Data Communication Services (Vendors OTHER THAN G

-

720000 Equipment (over $5,000)

821000 Computer/Telecommunications Equipment

885 Operating Expenses Colleges

-

558

Georgia Nonpublic Postsecondary Education Commission

Expenditures by Sub Class (continued)

501000 Regular Salaries

514000 F.I.C.A.

515000 Retirement

516000 Health Insurance

614000 Supplies & Materials

615000 Repairs & Maintenance

616000 Equipment on Inventory but not Capitalized

618000 Energy

627000 Other Operating Expense

640000 Travel

651000 Per Diem & Fees

653000 Contracts

863000 [IT Expenditure] Software (Not Capitalized)

871001 Voice/Data Communication Services - GTA Computer Bill

872000 Voice / Data Communication Services (Vendors OTHER THAN GTA )

889 Quickstart

-

000 Other

-

000 Other

-

000 Other
TOTAL EXPENDITURES State Funds Federal Funds Other Funds
Full Time Equivalent Positions Full Time Equivalent Consultants

15,484

559

Georgia Nonpublic Postsecondary Education Commission
Chapter 2, Section B - Expenditures by Application

Application Name (include short name and/or Acronym)

Consultant Position FY 2008

FTE's

FTE's Expenditures

Not Reported

TOTAL Applications Expenditures TOTAL Applications Positions
TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions
TOTAL EXPENDITURES TOTAL POSITIONS

0

0

0

0

0

0

0 15484 15484

560

Georgia Nonpublic Postsecondary Education Commission
Chapter 3 Applications Profile
(Program, Function, Business Impact, etc.)
Not Reported
561

Georgia Nonpublic Postsecondary Education Commission

Chapter 4 - Inventory & Capitalized Assets

ITEM
Mainframe Desktop workstations
Laptop workstations
Servers Other (where applicable):
Routers Switches Firewalls Network printers Workstation printers
Scanners Other

DESCRIPTION
Dell Optiplex - GX 520(4), GX 270(2), 755(1) Dell Inspiron 8000 (1), Dell Latitude D630 (2), Dell XPS (2), Toshiba P205(3) Dell PowerEdge
HP 2600N Color Laserjet HP Color LJ 2500L(1), HP Laserjet 3050(4), HP LJ 6p(1), HP LJ(3) HP C7710A(2), HP 9850A(2) Flat screen monitors

QUANTITY
7 8 1
1 9 4 7

Wireless Devices

37

Capitalized Asset Value of IT Equipment:

$13,093

General Age and Condition of Equipment: Description of condition. Recent purchase to seven years old.

562

Georgia Nonpublic Postsecondary Education Commission
563

State of Georgia
Information Technology Expenditures Report Fiscal Year 2008
For Period July 1, 2007 June 30, 2008
Georgia Subsequent Injury Trust Fund
0

Georgia Subsequent Injury Trust Fund
Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments
Agency Vision
The Board and staff of the Subsequent Injury Trust Fund commit to brining awareness of the financial benefits available to employers, insurers, and their agents by continuing our efforts in building positive relationships.
Agency Mission
The Subsequent Injury Trust Fund provides reimbursements and information to employers, insurers, and their agents, in those Workers' Compensation claims involving individuals with a pre-existing permanent impairment.
Agency Strategic Goals
Work with clients and parties at interest on how to properly present claims.
Increase agency visibility among insurance agents and risk managers.
Build alliances with state agencies that provide employer-related services.
Empower all levels of staff with agency-related knowledge.
Agency IT Projects
PROJECT A: Web Improvement Project Description and Benefit: Constantly improve Website by adding form templates, reports, statistical information, comments to agency via e-mail link, visitor counter, and auto responder and visitor counter.
561

Georgia Subsequent Injury Trust Fund

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

Complete/Maintenance

Not Reported

Not Reported

State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT B: New Backup System
Project Description and Benefit: The network has out grown its current backup system, so we are evaluating other backup solutions. We need a backup scheme that can be performed at regular intervals without human intervention.

Project Status
Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

Planning/Analysis/Design Construction/Implementation

Not Reported

Not Reported

State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT C: Backup for Electronic Imaging
Project Description and Benefit: Evaluating how we backup imaged data. This will probably be a separate backup process from the network backup.

Project Status
Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

Planning/Analysis/Design Construction/Implementation Complete/Maintenance

Not Reported

Not Reported

State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT D: Electronic Reimbursement Payments
Project Description and Benefit: Electronic (direct deposit) will be used to disburse reimbursement payments. This will decrease paper cost for check printing, bank cost and speed up the reimbursement process for the client.

Project Status Project Priority

Planning/Analysis/Design Construction/Implementation Complete/Maintenance
Not Reported

562

Georgia Subsequent Injury Trust Fund

Lifetime Cost of Project FY 2008 Total Funding
Not Reported

Not Reported
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT E: Receive Electronic Assessment Payments
Project Description and Benefit: Provide the Fund with the ability to receive electronic payments. This will speed up the process by eliminating the lockbox and resulting in a much quicker deposit. Also, this will provide the client with an easier process while ensuring security for large payments.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

Planning/Analysis/Design

Not Reported

Not Reported

State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT F: Disaster Recovery Review
Project Description and Benefit: A review will be completed to ensure the ability to have access to servers by staff available remotely within 48 hours.

Project Status
Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

Planning/Analysis/Design Construction/Implementation

Not Reported

Not Reported

State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT G: New Server Room
Project Description and Benefit: Because of change in office location a new server room was constructed. New network wiring for entire office,

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

Planning/Analysis/Design

Not Reported

Not Reported

State Funds
Not Reported

Federal/Other Funds
Not Reported

563

Georgia Subsequent Injury Trust Fund

PROJECT H: Reporting Process for State Representatives
Project Description and Benefit: Create a process that will inform the Representatives of the dollar amounts reimbursed to their districts.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

Planning/Analysis/Design

Not Reported Not Reported
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT I: Remote Access
Project Description and Benefit: Provided staff with remote access ability, allowing staff to work from home.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

Not Reported Not Reported Not Reported
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT J: Security Project
Project Description and Benefit: Implementation of a security platform that provides a basic foundation for security requirements. This includes firewall, virus wall, remote access, and an appliance to manage internet usage.

Project Status
Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

Planning/Analysis/Design Construction/Implementation Complete/Maintenance

Not Reported

Not Reported

State Funds
Not Reported

Federal/Other Funds
Not Reported

564

Georgia Subsequent Injury Trust Fund
Agency Major IT Accomplishments
Web Page Improvement-constantly improving the agency web page
Two web pages have been created. One web page is for customer inquiry. The second is for enhancing the in-house approval process. These web pages will be operational when the hosting server is operational..
Electronic Reimbursement Payment
Completed and implemented.
Security Project
Added Sana Primary Response as an additional security layer.
New Server room & network wiring
Completed.
Remote Access for Staff Completed.
Equipment Replacement Completed.
565

Georgia Subsequent Injury Trust Fund

Chapter 2, Section A - Expenditures by Sub Class

Account/

Subclass

Description

APPROPRIATED COMMON LINE ITEM EXPENDITURES:

Total Expenditures

721001 [IT Expenditure] Computer Equipment 814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Capitalization Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support

11,575 4,632 8,695
27,655
5,244 25,167

305 Computer Charges

82,969

871001 Voice/Data Communication Services - GTA Computer Bill

9,366

871002 Voice/Data Communication Services - GTA Data Network Bill

871003 Voice/Data Communication Services - GTA Telecommunications Bill

871000 Voice / Data Communication Services (To pay GTA Invoices) Sub

9,366

872001 Voice/Data Communication Services - Wire/Cable

872002 Voice/Data Communication Services - MPLS

872003 Voice/Data Communication Services - Video

872004 Voice/Data Communication Services - Local Service

872005 Voice/Data Communication Services - Long Distance

872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing

872008 Voice/Data Communication Services - PBX

872008 Voice/Data Communication Services - VOIP

872009 Voice/Data Communication Services - Key System

872010 Voice/Data Communication Services - Mobile/Wireless

872011 Voice/Data Communication Services - Other

872012 Voice / Data Communication Services (Vendors OTHER THAN G

157,829

TOTAL EXPENDITURES State Funds Federal Funds Other Funds

250,164

Full Time Equivalent Positions Full Time Equivalent Consultants

566

Georgia Subsequent Injury Trust Fund

Chapter 2, Section B - Expenditures by Application

Application Name (include short name and/or Acronym)
N/A

Consultant Position FY 2004 FTE's FTE's Expenditures

TOTAL Applications Expenditures TOTAL Applications Positions
TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions
TOTAL EXPENDITURES TOTAL POSITIONS

0

0

0

250164.21

0

0

250164.21

0

0

567

Georgia Subsequent Injury Trust Fund
Chapter 3 Applications Profile
(Program, Function, Business Impact, etc.) NOT REPORTED
568

Georgia Subsequent Injury Trust Fund

Chapter 4 - Inventory & Capitalized Assets

ITEM
Mainframe Desktop workstations
Laptop workstations Servers Other (where applicable):
Routers Switches Firewalls Network printers Workstation printers Scanners
Monitor Ext Batt

DESCRIPTION
Dell Optiplex High End 775 Small Form Factor
Laserjet 9050 Multi-Function Printer fi5650C, Fujitsu, ADF,USB/SCSI deplex up to 114ipm

QUANTITY
12
1 1 14

28

Capitalized Asset Value of IT Equipment:

$27,170

General Age and Condition of Equipment: Description of condition. Not Reported.

569

State of Georgia
Information Technology Expenditures Report Fiscal Year 2008
For Period July 1, 2007 June 30, 2008
Teachers Retirement System of Georgia
0

Teacher's Retirement System of Georgia
Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments
Agency Vision
To be the model Retirement System providing comprehensive customer service to members, retirees and employers. This will be accomplished by utilizing innovative, efficient and effective processes supported by state of the art technology and a fully trained, empowered and motivated staff.
Agency Mission
Our mission is to provide exceptional service in the administration of pension benefits and related services to TRSGA members, retirees and employers.
Agency Strategic Goals
Serve our customers through the education, protection, and distribution of their retirement benefits.
Implement objectives and mandates established by the TRS Board of Trustees. Implement changes to the retirement plan offered by TRS approved through the legislative
process. Provide comprehensive, efficient, accurate and timely services to our customers via effective
business processes supported by reliable technology and a fully trained, empowered, and motivated staff.
572

Teacher's Retirement System of Georgia
Agency IT Projects
None planned for FY09 requiring RFP.
Agency Major IT Accomplishments
Achieved 99.81% uptime for PASS and 99.48% for FileNet which facilitated the TRS business units to accomplish: - receipt of 108,355 customer requests - completion of 109,472 customer requests routed through workflow - scanning of 851,102 pages - indexing of 685,294 pages - handling of 124,138 customer calls of 128,436 calls offered - submission of 7,425 employer reports (files submitted) - disbursement of 916,022 benefit payments - disbursement of 10,563 refund payments - completion of 141,877 benefit estimates - completion of 12,708 service purchase cost calculations - processing of 703 payrolls totaling over $2.4 billion in payments
Completed 1,825 user desktop support requests. Blocked an average of 483,308 probes and 13,131 attempted hacker attacks on the
infrastructure each month. Passed two network security audits by a private sector vendor with specialization in
network security. Upgraded email system to Exchange Server 2007.
573

Teacher's Retirement System of Georgia
Replaced aging network storage servers and configured offsite data replication to DR facility.
Automated Active Death processing in PASS. Modified PASS to correctly process HB1753/HB1081 and divorce. Resolved conflict issues on the Scenarios and Input Projections when having multiple
scenarios. Added process PASS to calculate hypothetical costing. Removed RS and MS business unit's dependency on legacy pension management system. Modified all PASS business processes to conform with 2008 Return to Work Legislation. Modified Service Purchase Costing for Non-Vested actuarial purchases to grant the
member credit for previously purchased time. Modified the processing to allow setup of subsequent refund payments when there is not
a Refund Application in PASS. Modified the process to correctly calculate the Lump-Sum payment or the Monthly
Benefit for multiple beneficiaries of a member who dies while a TRS member. Automated the creation of original and corrected 1099Rs. Removed manual edit of 1099R to avoid inaccurate 1099 reporting. Enhanced the 1099 Reporting Process to allow the process to run on Jan 1st each year.
Reduced the time to process 1099s from 1-2 months to 1 week and improved the accuracy of the reporting. Implemented a Monthly Accounting Reconciliation, which is used by Financial Services to quickly identify and respond to financial reporting issues. Annuity Accounting Reconciliation performed monthly and is currently yielding a difference of $97.00 out of $789,975,325.18 in transactions. Corrected calculations for COLA increases used in the Re-Calculation process. Upgraded FileNet to version P8. Upgraded Great Plains to the latest version (v10.0) of Microsoft Dynamics. Made multiple improvements in the customer web portal providing a better customer experience. Modified to display multiple refund rows and include the Refund Application ID.
574

Teacher's Retirement System of Georgia
Installed 2 fiber channel tape backup devices which reduced backup times by 40%. Configured counselor room thin clients with Citrix and replaced aging printers. Completed Annual Member Statement processing and uploading for 222,715 customers. Enhancements to executive level reports for Non-Service Retirement Analysis, Service
Retirement Analysis, New Retirement Activity and Monthly Payroll Data. Improved workflow processes for ensuring repeatable processes for customer request
resolution. Improved management reporting for customer request resolution and resource
requirements. Modified Service Purchase Costing for Non-Vested actuarial purchases to grant the
member credit for previously purchased time.
575

Teacher's Retirement System of Georgia

Chapter 2, Section A - Expenditures by Sub Class

Account/

Subclass

Description

APPROPRIATED COMMON LINE ITEM EXPENDITURES:

Salaries and Hourly Subtotal

501000 Regular Salaries

511000 Overtime

512000 Permanent Hourly

513000 Temporary Labor

Fringe Benefits Allocation

514000 F.I.C.A.

515000 Retirement

516000 Health Insurance

518000 Unemployment Insurance

519000 Workers' Compensation

520000 Merit System Assessments

598000 Pay for Performance

599000 Lapse 300 Personal Services

610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation

301 Regular Operating Expense

722000 Motor Vehicle

303 Motor Vehicle Purchases

Total Expenditures
2,078,251
150,521 214,647 469,629
2,913,048
136
2,069 2,789 4,994
-

576

Teacher's Retirement System of Georgia

Expenditures by Sub Class (continued)

713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment

256,000

304 Equipment

256,000

814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Capitalization Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support

135,584 17,090 134,632
29,357 1,024,031
133,147 353,516

305 Computer Charges

1,827,357

648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals

306 Real Estate Rentals

-

871001 Voice/Data Communication Services - GTA Computer Bill

55,729

871002 Voice/Data Communication Services - GTA Data Network Bil

500

871003 Voice/Data Communication Services - GTA Telecommunicatio

134,423

871000 Voice / Data Communication Services (To pay GTA Invoices) Sub

190,652

872001 Voice/Data Communication Services - Wire/Cable

872002 Voice/Data Communication Services - MPLS

872003 Voice/Data Communication Services - Video

872004 Voice/Data Communication Services - Local Service

872005 Voice/Data Communication Services - Long Distance

872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing

872008 Voice/Data Communication Services - PBX

872008 Voice/Data Communication Services - VOIP

872009 Voice/Data Communication Services - Key System

872010 Voice/Data Communication Services - Mobile/Wireless

872011 Voice/Data Communication Services - Other

10,715

872000 Voice / Data Communication Services (Vendors OTHER THAN G

10,715

307 Telecommunications Total

201,367

577

Teacher's Retirement System of Georgia

Expenditures by Sub Class (continued)

723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings

309 Capital Outlay

-

651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 [IT Expenditure] Professional/Technical Services - Computer/IT 852000 [IT Expenditure] Professional/Technical Services - Computer/IT Expenses

312 Contracts

-

750000 Transfers Out

314 Transfers

-

690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants

315 Grants

-

SPECIAL LINE ITEM EXPENDITURES

200 Bonds

-

847 Investment for Modernization

-

578

Teacher's Retirement System of Georgia

Expenditures by Sub Class (continued)

614000 Supplies & Materials

615000 Repairs & Maintenance

616000 Equipment on Inventory but not Capitalized

617000 Water & Sewer

618000 Energy

619000 Rents Other than Real Estate

620000 Insurance & Bonding

621000 Bad Debt Expense

622000 Freight

625000 Discounts Losts

626000 Procurement Card Purchases

627000 Other Operating Expense

640000 Travel

651000 Professional Services

652000 Professional Services - Expenses

653000 Contracts - Private Organizations

862000 [IT Expenditure] Computer Billings (Other Than GTA)

863000 [IT Expenditure] Software (Not Capitalized)

871001 Voice/Data Communication Services - GTA Computer Bill

871002 Voice/Data Communication Services - GTA Data Network Bill

871003 Voice/Data Communication Services - GTA Telecommunications Bill

871000 Voice / Data Communication Services (To pay GTA Invoices) Sub

-

872001 Voice/Data Communication Services - Wire/Cable

872002 Voice/Data Communication Services - MPLS

872003 Voice/Data Communication Services - Video

872004 Voice/Data Communication Services - Local Service

872005 Voice/Data Communication Services - Long Distance

872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing

872008 Voice/Data Communication Services - PBX

872008 Voice/Data Communication Services - VOIP

872009 Voice/Data Communication Services - Key System

872010 Voice/Data Communication Services - Mobile/Wireless

872011 Voice/Data Communication Services - Other

872000 Voice / Data Communication Services (Vendors OTHER THAN G

-

720000 Equipment (over $5,000)

821000 Computer/Telecommunications Equipment

885 Operating Expenses Colleges

-

579

Teacher's Retirement System of Georgia

Expenditures by Sub Class (continued)

501000 Regular Salaries

514000 F.I.C.A.

515000 Retirement

516000 Health Insurance

614000 Supplies & Materials

615000 Repairs & Maintenance

616000 Equipment on Inventory but not Capitalized

618000 Energy

627000 Other Operating Expense

640000 Travel

651000 Per Diem & Fees

653000 Contracts

863000 [IT Expenditure] Software (Not Capitalized)

871001 Voice/Data Communication Services - GTA Computer Bill

872000 Voice / Data Communication Services (Vendors OTHER THAN GTA )

889 Quickstart

-

000 Other

-

000 Other

-

000 Other
TOTAL EXPENDITURES State Funds Federal Funds Other Funds
Full Time Equivalent Positions Full Time Equivalent Consultants

5,202,766
29 3

580

Teacher's Retirement System of Georgia

Chapter 2, Section B - Expenditures by Application

Application Name (include short name and/or Acronym)
PASS

Consultant Position FY 2008

FTE's

FTE's Expenditures

3

19

TOTAL Applications Expenditures TOTAL Applications Positions
TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions
TOTAL EXPENDITURES TOTAL POSITIONS

0

3

19

5,202,766.00

0

10

5,202,766.00

3

29

581

Teacher's Retirement System of Georgia

Chapter 3 Applications Profile
(Program, Function, Business Impact, etc.)

PASS


Program or Sub-Program: Pension System Description of Application Function:
Supports TRS Retiree Business Functions, TRS Active Member Business Functions, and TRS Refunded Member Business Functions.

o Platform/Host: o Operating System: o Database:

Client Server Win2003 SQL

Annual Volume:

80,295; 288,764; 602,220; 95,341; 11,500,000; 389; $1.46 billion in receipts; $2.4 billion in disbursements

Unit of Measure:
FY 2007 Not Reported

Retiree - Customer Accounts; Active Member Customer Accounts; Refunded Member Customer Accounts; Web Customer Accounts; Active and Retiree Images/Customer Forms; Employer Entities; Financial Services Dollars in Receipts; Financial Services Dollars in Disbursements

Consultant FTEs: 3.00

Staff FTEs: 19.00

582

Teacher's Retirement System of Georgia

Chapter 4 - Inventory & Capitalized Assets

ITEM
Mainframe Desktop workstations Laptop workstations Servers Other (where applicable):
Routers Switches Firewalls Network printers Workstation printers Scanners Plotters Other

DESCRIPTION
Dell Dell Dell
Cisco Cisco Cisco & ISS HP HP Cannon HP
Tape Arrays

Wireless Devices

Cell Phones

QUANTITY
150 20 105
3 18 2 15 40 6 1
5
3

370

Capitalized Asset Value of IT Equipment:

Not Reported

General Age and Condition of Equipment:
Description of condition. All equipment in good condition and under manufacturer warranty.

583

State of Georgia
Information Technology Expenditures Report Fiscal Year 2008
For Period July 1, 2007 June 30, 2008
Georgia Department of Technical & Adult Education
0

Georgia Department of Technical & Adult Education
Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments
Agency Vision
The Technical College System of Georgia will be acknowledged as the best technical college system in the world, providing access to student-centered, high-quality, affordable postsecondary education and training. We will equip students for success, thereby building literate and economically strong communities and businesses for Georgia.
Agency Mission
The Technical College System of Georgia provides technical, academic, and adult education and training focused on building a well-educated, globally competitive workforce for Georgia.
Agency Strategic Goals
Guarantee student access and the opportunity for success at all levels
Build Georgia's workforce for economic vitality
Improve the visibility, recognized value, and support of Technical, Adult Education, and Workforce Training for all Georgians
Enhance the Technical College System of Georgia's organizational development in terms of its educational delivery, facilities and equipment, and internal workforce.
Agency IT Projects
PROJECT A: Instructional Technology Acquisition and Allocation Project Description and Benefit: This project seeks to establish a demand-based cycle that enables DTAE units to acquire, reallocate, and/or replace instructional and instructional
581

Georgia Department of Technical & Adult Education

support technology. Technical colleges and other units conduct IT audits, develop long-range technology plans, and update the plans annually to address the need for additional and replacement technology based on expected enrollment increases and changes in programmatic needs. Each technical college obtains additional technology in relation to increased enrollment, increased demand for computer-based instruction, and increased need for computer-based services. This project seeks to enable the technical colleges to maintain cutting-edge technology in their computer programs, especially those programs that prepare trainees for industry certifications in information technology. It seeks to enable economic development programs to provide Georgia's new, expanding, and existing businesses and industries with state-of-the-art technology training. This project also seeks to provide up-todate PCs that will enable adult literacy providers and GED testing centers to implement federally required scoring and reporting procedures. This project is part of DTAE's migration to Windows XP. However, budget shortages have delayed this project and limited additions to only the most critical needs and replacements to only failed equipment.

Project Status
Project Priority Lifetime Cost of Project FY 2008 Total Funding
$7,500,000

Planning/Analysis/Design Construction/Implementation

High

$10,000,000

State Funds
$7,500,000

Federal/Other Funds
$0

PROJECT B: Connectivity Capacity Building (WAN)
Project Description and Benefit: Each DTAE unit provides adequate bandwidth to meet local demand. Adequate transport capacity is essential for technical colleges and other local units to achieve technological parity and standardization in all services. Bandwidth demand is growing because more information from each college's student information system is being transmitted to the data center; because of the use of PeopleSoft for financial and personnel information, and because of the use of centralized Blackboard courseware. Technical college demand is also growing because of increased use of web-enabled instruction in the classroom. In the future, local WAN build-out will increase overall transport capacity and address "quality of service" to allocate bandwidth by demand. This project will address reliable WAN capacity and will include connectivity to new DTAE sites as well as agency-level development of quality of service policies and parameters. Included in this project is build-out of our telecommunication infrastructure to include VoIP.

Project Status
Project Priority Lifetime Cost of Project FY 2008 Total Funding
$650,000

Planning/Analysis & Design Construction/Implementation

High

$1,500,000

State Funds
$650,000

Federal/Other Funds
$0

582

Georgia Department of Technical & Adult Education

PROJECT C: BANNER Upgrades, Utilization, and Training
Project Description and Benefit: BANNER is DTAE's student information system application. This project will expand the utility of BANNER as the enterprise application for all customer information. This project focuses on four improvements: 1) Implementation of upgrades/new versions/new modules such as financial, CAPP, web registration, and credit card payment modules; 2) expansion and modifications of BANNER to a total enterprise student/customer/client information system that can meet the data collection and reporting needs of adult literacy service providers and economic development programs as well as the more traditional collegiate technical programs; 3) development of robust BANNER interfaces such as interfaces between BANNER and PeopleSoft and among BANNER and external agencies such as the Georgia Student Finance Commission and the Department of Labor (DOL); and 4) BANNER training at the expert and user levels. BANNER data will roll-up from each local unit to the DTAE data center, data will roll up from the data center to the DTAE data mart, and ultimately, to the statewide data warehouse for all education statistics. Additionally, this project helps each technical college to take ownership of its data and BANNER functions, thereby helping to spread an information culture throughout the entire agency.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
$490,000

Construction/Implementation

High

$650,000

State Funds

Federal/Other Funds

$490,000

$0

PROJECT D: GED Passport
Project Description and Benefit: This project is to continue implementation of the nationally required, PASSPORT electronic GED scoring software to support the new version of the GED examination for high school equivalency credentialing. The software scores students' responses on five sections of the GED (the entire exam package, with the exception of the essay section). The new GED exam procedures, forms, hardware, and software requirements are being implemented at both the state office- and local GED testing centerlevels. After scoring the exams, PASSPORT generates individual score reports that are mailed to each examinee. It generates reports for use by the state office and the 55 testing centers including reports by county, geographic area, demographics, and other factors that facilitate performance evaluation and accountability. Additionally, PASSPORT interfaces with the Georgia Student Finance Commission and enables eligible GED examinees to receive $500 HOPE vouchers. An underlying requirement for the automated scoring is to interface and share data with the national GED testing service and national database.

Project Status
Project Priority Lifetime Cost of Project FY 2008 Total Funding

RFP not needed Planning/Analysis/Design

High

$1,600,000

State Funds

Federal/Other Funds

583

Georgia Department of Technical & Adult Education

$1,200,000

$1,200,000

$0

PROJECT E: College Consolidation
Project Description and Benefit: This project involves the consolidation of 14 Technical Colleges of the TCSG. This consolidation is required to meet our extreme budget reductions for FY 2010. Among the It related issues are the combination of Banner student information systems, email, student email, telecommunications, networks and WAN.

Project Status
Project Priority Lifetime Cost of Project FY 2008 Total Funding
$0

Planning/Analysis/Design Construction/Implementation

High

$1,250,000

State Funds
$0

Federal/Other Funds
$0

PROJECT E: Network Development
Project Description and Benefit: Technical colleges must be fully networked to maximize internal communications and efficiency and offer greater access to information technology. DTAE is moving toward a network-based environment to make information more open, interactive, and accessible internally and externally. This project focuses on providing an adequate network infrastructure. It requires local web-based access and registration, LANs, and WAN connectivity to enable internal and external storage and distribution of technical education, adult literacy and GED training, and customized business and industry training. It addresses the need for additional capacity and replacements over the next few years and the need for enhanced logical and physical network design. Perimeter defense firewalls have been installed for all campuses and will continue to be implemented for new sites. Enhancement of local area networks will include upgrading to gigabit 10 network cores, upgrading firewalls for higher levels of encryption, using VLAN and layer 3 technologies, implementing internal firewalls to protect confidential data, and adding network interfaces to enable greater segregation of network traffic to separate student from administrative segments for improved security.

Project Status
Project Priority Lifetime Cost of Project FY 2008 Total Funding
$3,200,000

Planning/Analysis/Design Construction/Implementation

High

$4,250,000

State Funds
$3,200,000

Federal/Other Funds
$0

584

Georgia Department of Technical & Adult Education
Agency Major IT Accomplishments Not Reported
585

Georgia Department of Technical & Adult Education
Chapter 2, Section A - Expenditures by Sub Class

Account/

Subclass

Description

APPROPRIATED COMMON LINE ITEM EXPENDITURES:

Salaries and Hourly Subtotal

501000 Regular Salaries

511000 Overtime

512000 Permanent Hourly

513000 Temporary Labor

Fringe Benefits Allocation

514000 F.I.C.A.

515000 Retirement

516000 Health Insurance

518000 Unemployment Insurance

519000 Workers' Compensation

520000 Merit System Assessments

598000 Pay for Performance

599000 Lapse 300 Personal Services

610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation

301 Regular Operating Expense

722000 Motor Vehicle

303 Motor Vehicle Purchases

Total Expenditures
1,050,701
48,732 104,229 242,361
1,446,023 77
905 2,505 1,401
420
48,793 58,601 112,703
-

586

Georgia Department of Technical & Adult Education

Expenditures by Sub Class (continued)

713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment

68,310

304 Equipment

68,310

814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Capitalization Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support

44,936 8,468
52,324
36,459 25,153

305 Computer Charges

167,341

648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals

306 Real Estate Rentals

-

871001 Voice/Data Communication Services - GTA Computer Bill 871002 Voice/Data Communication Services - GTA Data Network Bil 871003 Voice/Data Communication Services - GTA Telecommunicatio 871000 Voice / Data Communication Services (To pay GTA Invoices) Sub 872001 Voice/Data Communication Services - Wire/Cable 872002 Voice/Data Communication Services - MPLS 872003 Voice/Data Communication Services - Video 872004 Voice/Data Communication Services - Local Service 872005 Voice/Data Communication Services - Long Distance 872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing 872008 Voice/Data Communication Services - PBX 872008 Voice/Data Communication Services - VOIP 872009 Voice/Data Communication Services - Key System 872010 Voice/Data Communication Services - Mobile/Wireless 872011 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Vendors OTHER THAN G

317 40 76,425 76,781
2,354 1,235
64,221 1,927
69,737

307 Telecommunications Total

146,518

587

Georgia Department of Technical & Adult Education

Expenditures by Sub Class (continued)

723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings

309 Capital Outlay

-

651000 Professional Services

926

652000 Professional Services - Expenses

653000 Contracts

654000 Contracts - State Organizations

851000 [IT Expenditure] Professional/Technical Services - Computer/IT

852000 [IT Expenditure] Professional/Technical Services - Computer/IT Expenses

312 Contracts

926

750000 Transfers Out

314 Transfers

-

690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants

315 Grants

-

SPECIAL LINE ITEM EXPENDITURES

200 Bonds

1,403,341

847 Investment for Modernization

-

588

Georgia Department of Technical & Adult Education

Expenditures by Sub Class (continued)
501000 Regular Salaries 511000 Overtime 512000 Permanent Hourly 513000 Temporary Labor
Fringe Benefits Allocation 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 518000 Unemployment Insurance 519000 Workers' Compensation 520000 Merit System Assessments 598000 Pay for Performance 599000 Lapse
884 Personal Services Expenses Colleges 814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Capitalization Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 851000 [IT Expenditure] Professional/Technical Services - Computer/I 852000 [IT Expenditure] Professional/Technical Services - Computer/I 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support 871001 Voice/Data Communication Services - GTA Computer Bill 871002 Voice/Data Communication Services - GTA Data Network Bil 871003 Voice/Data Communication Services - GTA Telecommunicatio 871000 Voice / Data Communication Services (To pay GTA Invoices) Sub 872001 Voice/Data Communication Services - Wire/Cable 872003 Voice/Data Communication Services - MPLS 872004 Voice/Data Communication Services - Video 872005 Voice/Data Communication Services - Local Service 872006 Voice/Data Communication Services - Long Distance 872007 Voice/Data Communication Services - Voice Mail and Other V 872008 Voice/Data Communication Services - PBX 872009 Voice/Data Communication Services - VOIP 872010 Voice/Data Communication Services - Key System 872011 Voice/Data Communication Services - Mobile/Wireless 872012 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Vendors OTHER THAN G 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment
885 Operating Expenses Colleges

65,153 753
2,456 6,007 14,050
88,419 2,938,576
863,513 5,573,832
4,435 171,204 251,930 16,309
2,431,121 2,979,446 2,849,641
191,548 2,733,371 5,774,559
545,981 83,473 216,399 85,651 10,650
510 14,184 13,929 237,363 594,325 142,466 1,944,929
1,493,275 24,443,129

589

Georgia Department of Technical & Adult Education

Expenditures by Sub Class (continued)
501000 Regular Salaries 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Capitalization Threshold 819000 [IT Expenditure] Rents other than Real Estate 821000 Computer/Telecommunications Equipment 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support 871001 Voice/Data Communication Services - GTA Computer Bill 871003 Voice/Data Communication Services - GTA Telecommunicatio 872001 Voice/Data Communication Services - MPLS 872005 Voice/Data Communication Services - Long Distance 872010 Voice/Data Communication Services - Mobile/Wireless 872011 Voice/Data Communication Services - Other
889 Quickstart 814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Capitalization Threshold 819000 [IT Expenditure] Rents other than Real Estate 821000 Computer/Telecommunications Equipment 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support 871001 Voice/Data Communication Services - GTA Computer Bill 871002 Voice/Data Communication Services - GTA Data Network Bil 871003 Voice/Data Communication Services - GTA Telecommunicatio 872010 Voice/Data Communication Services - Mobile/Wireless
887 Adult Literacy

63,924 882
5,932 14,602
4,146 1,968 63,634
111,330
43,567
124,242 24,022 (56) 1,322 (6)
459,510 49,643 4,945 179,369 4,454 24,540 42,928 21,325 1,251 6,550 43,789 118,075
496,869

000 Other
TOTAL EXPENDITURES State Funds Federal Funds Other Funds
Full Time Equivalent Positions Full Time Equivalent Consultants

-
28,833,090 12,531,118
2,443,732 13,858,239
15

590

Georgia Department of Technical & Adult Education

Chapter 2, Section B - Expenditures by Application

Application Name (include short name and/or Acronym)
Banner Passport GALIS BlackBoard PeopleSoft

Consultant Position FY 2008

FTE's

FTE's Expenditures

5

1,350,000

1

130,000

3

260,000

1

720,000

0

2,600,000

TOTAL Applications Expenditures TOTAL Applications Positions
TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions
TOTAL EXPENDITURES TOTAL POSITIONS

5060000

0

10

23773089.81

0

5

28833089.81

0

15

591

Georgia Department of Technical & Adult Education

Chapter 3 Applications Profile
(Program, Function, Business Impact, etc.)

BANNER
Program or Sub-Program: Not Reported Description of Application Function:
Student Information System - Captures/stores/reports all student data

o Platform/Host: o Operating System: o Database:

RISC6000 AIX Oracle

Annual Volume: Unit of Measure:
FY 2008 $1,350,000

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 5.00

PASSPORT
Program or Sub-Program: Not Reported Description of Application Function:
GED testing reporting system

o Platform/Host: o Operating System: o Database:

Wintel MS Oracle

Annual Volume: Unit of Measure:
FY 2008 $130,000

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 1.00

GALIS


Program or Sub-Program: Not Reported Description of Application Function:
Adult literacy data reporting system

o Platform/Host: o Operating System: o Database:

RISC6000 AIX Oracle

592

Georgia Department of Technical & Adult Education

Annual Volume: Unit of Measure:
FY 2008 $260,000

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 3.00

BLACKBOARD
Program or Sub-Program: Not Reported Description of Application Function:
On-line course delivery system

o Platform/Host: o Operating System: o Database:

Hosted N/A N/A

Annual Volume: Unit of Measure:
FY 2008 $720,000

40,000 Students
Consultant FTEs: 0.00

Staff FTEs: 1.00

PEOPLESOFT
Program or Sub-Program: Not Reported Description of Application Function:
State Accounting system

o Platform/Host:

N/A

o Operating System:

N/A

o Database:

N/A

Annual Volume: Unit of Measure:
FY 2008 $2,600,000

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.00

593

Georgia Department of Technical & Adult Education

Chapter 4 - Inventory & Capitalized Assets

ITEM
Mainframe Desktop workstations Laptop workstations Servers Other (where applicable):
Routers Switches Firewalls Network printers Workstation printers Plotters
Other

DESCRIPTION
Various Models Various Models Various Models
Various Models Various Models Various Models Various Models Various Models Various Models Ironmail e-mail security appliance Cisco VPN Concentrators

Wireless Devices

Blackberries

QUANTITY
250 120 60
2 33 60 13 9 5 36 37
45

670

Capitalized Asset Value of IT Equipment:

$1,309,700

General Age and Condition of Equipment: Description of condition. 1-4 Years old in various conditions.

594

State of Georgia
Information Technology Expenditures Report Fiscal Year 2008
For Period July 1, 2007 June 30, 2008
Georgia Department of Transportation
0

Georgia Department of Transportation
Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments
Agency Vision
Keep Georgia Moving With Quality Transportation.
Agency Mission
The Georgia Department of Transportation provides a safe, seamless and sustainable transportation system that supports Georgia's economy and is sensitive to its citizens and environment.
Agency Strategic Goals
Assure faster, friendlier, easier delivery of government services, based on customers' needs.
Deliver market-competitive IT products and services. Improve the governance of GDOT IT decision making, investment and implementation. Increase effective and efficient use of GDOT IT assets through forums that promote
opportunities for interagency collaboration, interoperability and resource sharing.. Attract, support, recognize and retain an engaged, high-performing technological
workforce. Protect the confidentiality, integrity and availability of GDOT's information resources.
595

Georgia Department of Transportation

Agency IT Projects
PROJECT A: Data Warehouse
Project Description and Benefit: Design and Implementation of an Enterprise Data Warehouse for GDOT. Data that has been identified to be included in the scope are PeopleSoft, HR, PeopleSoft Project Costing, RC Info, TPro, and Trans*Port.

Project Status
Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

Planning/Analysis/Design Construction/Implementation

High

$350,000

State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT B: Materials Information Management System (MIMS)
Project Description and Benefit: A system to support functionality for managing data for qualified testing technicians and laboratories, testing equipment, pre-approved materials and sources, site investigations, as well as sampling and testing performed in the field and at the laboratories.

Project Status
Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

Planning/Analysis/Design Construction/Implementation

High

$3,300,000

State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT C: Business Continuity and Disaster Recovery
Project Description and Benefit: This initiative is to provide 100% availability of computing services to GDOT and its customers and serves as level one of Disaster Recovery.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

Construction/Implementation

High $1,200,000
State Funds
Not Reported

Federal/Other Funds
Not Reported

596

Georgia Department of Transportation

PROJECT D: Consultant Management Information System 5.3 Invoice Reporting
Project Description and Benefit: This release will facilitate the Office of Consultant Design and Program Delivery in getting the necessary information to General Accounting for invoice approvals and invoice payments.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

Construction/Implementation

High $400,000
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT E: Contracts Administration Electronic Proposal
Project Description and Benefit: This initiative will automate the processes and procedures of the Office of Contracts Administration.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

Construction/Implementation

High

$250,000

State Funds

Federal/Other Funds

Not Reported

Not Reported

PROJECT F: Crash Analysis Reporting System
Project Description and Benefit: The Crash Analysis Reporting System is a federally funded project whose main objective is to provide the ability for GA. Law Enforcement Agencies to submit their Crash Reports to GDOT in an electronic format.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
$1,000,000

RFP not needed High $1,000,000
State Funds
$0

Federal/Other Funds
$1,000,000

PROJECT G: Data Dictionary
Project Description and Benefit: Establishment/creation of Enterprise Level Data Dictionary for GDOT.

Project Status

Planning/Analysis/Design

597

Georgia Department of Transportation

Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

Not Reported $250,000
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT H: MY GDOT
Project Description and Benefit: The web interface for SharePoint initiative will be a one-stop client oriented web portal that personalizes the portal's tools and information to the specific needs and characteristics of the person visiting the site, accessing information from GDOT databases.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

Planning/Analysis & Design

Not Reported

$100,000

State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT I: OEL Re-Evaluation Form
Project Description and Benefit: Adobe/SharePoint based automation of the OEL Reevaluation Form and supporting documents.

Project Status
Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

Construction/Implementation

Not Reported $88,757
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT J: OEL Smartform
Project Description and Benefit: Build conventional Web application to automate the production of the Categorical Exclusion Form and attached supporting documents for the Office of Environment and Location.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

Construction/Implementation

Not Reported

$154,765

State Funds
Not Reported

Federal/Other Funds
Not Reported

598

Georgia Department of Transportation

PROJECT K: OEL Survey Form
Project Description and Benefit: Adobe/SharePoint based implementation of the 12 OEL Survey Forms and supporting documents.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

Planning/Analysis/Design

Not Reported

$215,000

State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT L: SharePoint Initiatives
Project Description and Benefit: A one-stop client oriented web portal that p-ersonalizes the portal's tools and information to the specific needs and characteristics of the person visiting the site, accessing information from GDOT databases.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

Planning/Analysis/Design

Not Reported $750,000
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT M: Signal Tracking and Operations Program
Project Description and Benefit: Replaces existing SPA application for traffic lights permits. Add tracking functionality, local government access via web, general public access, and reporting features in subsequent phases.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

Planning/Analysis/Design

Not Reported

$250,000

State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT N: Team Unifying Platform (TUP)
Project Description and Benefit: This initiative establishes the Team Unifying Platform for application development which includes Requisite Pro, RSA, RSM, CQTM, ClearCase, SoDa, Project Console.

Project Status

Planning/Analysis/Design

599

Georgia Department of Transportation

Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

Not Reported $280,000
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT O: Georgia DOT Website Redesign and Upgrade
Project Description and Benefit: To improve look and feel while adding more useful data.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

Planning/Analysis/Design

Not Reported

$250,000

State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT P: Central Control for Ramp Meters
Project Description and Benefit: To provide centralized control, within Traffic Operations, for ramp meters deployed throughout the state of Georgia.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

Planning/Analysis/Design

Not Reported

$400,000

State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT Q: Automated Routing Permitting System
Project Description and Benefit: To automate oversize routing within the state of Georgia..

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

Construction/Implementation

Not Reported

$1,500,000

State Funds

Federal/Other Funds

Not Reported

Not Reported

PROJECT R: Redesign of ITS Network
Project Description and Benefit: To facilitate the incorporation of IP based field devices, providing a variety of traffic data.

600

Georgia Department of Transportation

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

RFP needed. Not Reported $20,000,000
State Funds
Not Reported

Federal/Other Funds
Not Reported

Agency Major IT Accomplishments
Data Warehouse Loaded PeopleSoft data into the data warehouse.
MIMS Deployed equipment management module and QPL modules.
Bridge Program Migration Converted over 30 applications from VMS Fortran to pc based.
CMIS Version 5.3 Invoice module deployed.
Contracts Administration Electronic Proposal Statement of Work is in GDOT Procurement.
Crash Analysis Reporting System Fatal Crash Reporting Module in final development.
Data Dictionary Hiring Business Analyst to define data elements.
MyGDOT Finalizing Deployment.
OEL Re-Evaluation Form
601

Georgia Department of Transportation
Requirements finalized. OEL SmartForm
Application Deployed. Demonstration to GPTQ in Dec 2007. OEL Survey Form
Requirements finalized. GDOT External Website Redesign
Deployed. STOP
Requirements finalized. TUP
Proof of Concept in progress. TPRO
New version released.
602

Georgia Department of Transportation

Chapter 2, Section A - Expenditures by Sub Class

Account/

Subclass

Description

APPROPRIATED COMMON LINE ITEM EXPENDITURES:

Salaries and Hourly Subtotal

501000 Regular Salaries

511000 Overtime

512000 Permanent Hourly

513000 Temporary Labor

Fringe Benefits Allocation

514000 F.I.C.A.

515000 Retirement

516000 Health Insurance

518000 Unemployment Insurance

519000 Workers' Compensation

520000 Merit System Assessments

598000 Pay for Performance

599000 Lapse 300 Personal Services

610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation

301 Regular Operating Expense

722000 Motor Vehicle

303 Motor Vehicle Purchases

Total Expenditures
6,047,109 1,030 5,554
447,634 630,399 1,404,022
8,535,748
19,233 162
125,430 47,972 69,223 2,660 33,114 7,837 951 11,249
297,740 25,688
641,259
-

603

Georgia Department of Transportation

Expenditures by Sub Class (continued)

713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment

4,059,295

304 Equipment

4,059,295

814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Capitalization Thresho 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support

412,670 1,332,853 2,119,883
639,095 489,494
2,933,257 2,305,099

305 Computer Charges

10,232,351

648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals

306 Real Estate Rentals

-

871001 Voice/Data Communication Services - GTA Computer Bi

1,466,825

871002 Voice/Data Communication Services - GTA Data Network

515,567

871003 Voice/Data Communication Services - GTA Telecommun

100,277

871000 Voice / Data Communication Services (To pay GTA Invoice

2,082,669

872001 Voice/Data Communication Services - Wire/Cable

184

872002 Voice/Data Communication Services - MPLS

872003 Voice/Data Communication Services - Video

872004 Voice/Data Communication Services - Local Service

872005 Voice/Data Communication Services - Long Distance

1

872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing

872008 Voice/Data Communication Services - PBX

872008 Voice/Data Communication Services - VOIP

872009 Voice/Data Communication Services - Key System

872010 Voice/Data Communication Services - Mobile/Wireless

24,789

872011 Voice/Data Communication Services - Other

113,145

872000 Voice / Data Communication Services (Vendors OTHER TH

138,119

307 Telecommunications Total

2,220,788

604

Georgia Department of Transportation

Expenditures by Sub Class (continued)
723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings
309 Capital Outlay
651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 [IT Expenditure] Professional/Technical Services - Comp 852000 [IT Expenditure] Professional/Technical Services - Comp
312 Contracts
750000 Transfers Out
314 Transfers
690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants
315 Grants SPECIAL LINE ITEM EXPENDITURES

403,988
18,600 12,971,428
40,000 13,434,016
-
-

200 Bonds

-

847 Investment for Modernization

-

605

Georgia Department of Transportation

Expenditures by Sub Class (continued)

614000 Supplies & Materials

615000 Repairs & Maintenance

616000 Equipment on Inventory but not Capitalized

617000 Water & Sewer

618000 Energy

619000 Rents Other than Real Estate

620000 Insurance & Bonding

621000 Bad Debt Expense

622000 Freight

625000 Discounts Losts

626000 Procurement Card Purchases

627000 Other Operating Expense

640000 Travel

651000 Professional Services

652000 Professional Services - Expenses

653000 Contracts - Private Organizations

862000 [IT Expenditure] Computer Billings (Other Than GTA)

863000 [IT Expenditure] Software (Not Capitalized)

871001 Voice/Data Communication Services - GTA Computer Bill

871002 Voice/Data Communication Services - GTA Data Network Bill

871003 Voice/Data Communication Services - GTA Telecommunications Bill

871000 Voice / Data Communication Services (To pay GTA Invoice

-

872001 Voice/Data Communication Services - Wire/Cable

872002 Voice/Data Communication Services - MPLS

872003 Voice/Data Communication Services - Video

872004 Voice/Data Communication Services - Local Service

872005 Voice/Data Communication Services - Long Distance

872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing

872008 Voice/Data Communication Services - PBX

872008 Voice/Data Communication Services - VOIP

872009 Voice/Data Communication Services - Key System

872010 Voice/Data Communication Services - Mobile/Wireless

872011 Voice/Data Communication Services - Other

872000 Voice / Data Communication Services (Vendors OTHER TH

-

720000 Equipment (over $5,000)

821000 Computer/Telecommunications Equipment

885 Operating Expenses Colleges

-

606

Georgia Department of Transportation

Expenditures by Sub Class (continued)

501000 Regular Salaries

514000 F.I.C.A.

515000 Retirement

516000 Health Insurance

614000 Supplies & Materials

615000 Repairs & Maintenance

616000 Equipment on Inventory but not Capitalized

618000 Energy

627000 Other Operating Expense

640000 Travel

651000 Per Diem & Fees

653000 Contracts

863000 [IT Expenditure] Software (Not Capitalized)

871001 Voice/Data Communication Services - GTA Computer Bill

872000 Voice / Data Communication Services (Vendors OTHER THAN GTA )

889 Quickstart

-

000 Other

-

000 Other

-

000 Other
TOTAL EXPENDITURES State Funds Federal Funds Other Funds
Full Time Equivalent Positions Full Time Equivalent Consultants

39,123,457
155 85

607

Georgia Department of Transportation

Chapter 2, Section B - Expenditures by Application

Application Name (include short name and/or Acronym)
Adobe Ensoft SSL VPN Oracle SnagIt Kronos ERStudio Cube Base CALQView Genifax Sun Visual Fortran Autodesk DBV HCS+ TapcoTips Survey Data Processing AASHTO Macromedia Visio Shopkey Binary Research VMWare Polycom Telemaster Bidtabs Weblogic Command center MCTrans+ Business Objects Geophysical Survey Checkpoint

Consultant Position FY 2008 FTE's FTE's Expenditures
463,178 1,000
13,996 152,000
1,290 328,588
14,385 1,500 1,500 2,800
16,648 2,520 1,050 1,300
16,875 1,895
12,000 41,400
3,328 1,588 4,628 4,899 67,687 1,241 99,889 3,885 61,880 4,371 16,875 474,400 1,800 33,000

TOTAL Applications Expenditures TOTAL Applications Positions
TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions
TOTAL EXPENDITURES TOTAL POSITIONS

1853396

60

78

37270061

25

77

39123457

85

155

608

Georgia Department of Transportation

Chapter 3 Applications Profile
(Program, Function, Business Impact, etc.)

Application A:
AASHTO
Program or Sub-Program: Not Reported Description of Application Function:
Not Reported.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2008 $41,400

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.00

Application B:
ADOBE
Program or Sub-Program: Not Reported Description of Application Function:
Not Reported.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2008 $463,178

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.00

Application C:
AUTODESK
Program or Sub-Program: Not Reported Description of Application Function:
Not Reported.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

609

Georgia Department of Transportation

Annual Volume: Unit of Measure:
FY 2008 $1,050

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.00

Application D:
BIDTA BS
Program or Sub-Program: Not Reported Description of Application Function:
Not Reported.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2008 $3,885

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.00

Application E:
BINARY RESEARCH
Program or Sub-Program: Not Reported Description of Application Function:
Not Reported.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2008 $4,899

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.00

Application F:
BUSINESS OBJECTS
Program or Sub-Program: Not Reported Description of Application Function:
Not Reported.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

610

Georgia Department of Transportation

Annual Volume: Unit of Measure:
FY 2008 $474,400

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.00

Application G:
CALQ VIEW
Program or Sub-Program: Not Reported Description of Application Function:
Not Reported.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2008 $1,500

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.00

Application H:
CHECKPOINT
Program or Sub-Program: Not Reported Description of Application Function:
Not Reported.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2008 $33,000

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.00

Application I:
COMMAND CENTER
Program or Sub-Program: Not Reported Description of Application Function:
Not Reported.

o Platform/Host: o Operating System:

Not Reported Not Reported

611

Georgia Department of Transportation

o Database:

Not Reported

Annual Volume: Unit of Measure:
FY 2008 $4,371

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.00

Application J:
CUBE BASE
Program or Sub-Program: Not Reported Description of Application Function:
Not Reported.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2008 $1,500

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.00

Application K:
DBV


Program or Sub-Program: Not Reported Description of Application Function:
Not Reported.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2008 $1,300

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.00

Application L:
ENSOFT
Program or Sub-Program: Not Reported Description of Application Function:
Not Reported.

o Platform/Host:

Not Reported

612

Georgia Department of Transportation

o Operating System: o Database:

Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2008 $1,000

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.00

Application M:
ERSTUDIO
Program or Sub-Program: Not Reported Description of Application Function:
Not Reported.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2008 $14,385

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.00

Application N:
GENIFAX
Program or Sub-Program: Not Reported Description of Application Function:
Not Reported.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2008 $2,800

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.00

Application O:
GEOPHYSICAL SURVEY
Program or Sub-Program: Not Reported Description of Application Function:
Not Reported.

613

Georgia Department of Transportation

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2008 $1,800

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.00

Application P:
HCS+


Program or Sub-Program: Not Reported Description of Application Function:
Not Reported.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2008 $16,875

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.00

Application Q:
KRONOS
Program or Sub-Program: Not Reported Description of Application Function:
Not Reported.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2008 $328,588

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.00

Application R:
MACROMEDIA
Program or Sub-Program: Not Reported Description of Application Function:
Not Reported.

614

Georgia Department of Transportation

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2008 $3,328

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.00

Application S:
MCTRANS+
Program or Sub-Program: Not Reported Description of Application Function:
Not Reported.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2008 $16,875

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.00

Application T:
ORACLE
Program or Sub-Program: Not Reported Description of Application Function:
Not Reported.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2008 $152,000

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.00

Application U:
POLYCOM
Program or Sub-Program: Not Reported Description of Application Function:

615

Georgia Department of Transportation

Not Reported.
o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2008 $1,241

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.00

Application V:
SHOPKEY
Program or Sub-Program: Not Reported Description of Application Function:
Not Reported.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2008 $4,628

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.00

Application W:
SNAGIT
Program or Sub-Program: Not Reported Description of Application Function:
Not Reported.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2008 $1,290

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.00

Application X:
SSL VPN
Program or Sub-Program: Not Reported

616

Georgia Department of Transportation

Description of Application Function: Not Reported.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2008 $13,996

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.00

Application Y:
SUN


Program or Sub-Program: Not Reported Description of Application Function:
Not Reported.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2008 $16,648

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.00

Application Z:
SURVEY DATA PROCESSING
Program or Sub-Program: Not Reported Description of Application Function:
Not Reported.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2008 $12,000

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.00

617

Georgia Department of Transportation

Application AA:
TAPCO TIPS
Program or Sub-Program: Not Reported Description of Application Function:
Not Reported.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2008 $1,895

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.00

Application AB:
TELEMASTER
Program or Sub-Program: Not Reported Description of Application Function:
Not Reported.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2008 $99,889

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.00

Application AC:

VISIO


Program or Sub-Program: Not Reported Description of Application Function:
Not Reported.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2008

Not Reported Not Reported
Consultant FTEs:

Staff FTEs:

618

Georgia Department of Transportation

$1,588

0.00

0.00

Application AD:
VISUAL FORTRAN
Program or Sub-Program: Not Reported Description of Application Function:
Not Reported.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2008 $2,520

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.00

Application AE:
VMWARE
Program or Sub-Program: Not Reported Description of Application Function:
Not Reported.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2008 $67,687

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.00

Application AF:
WEBLOGIC
Program or Sub-Program: Not Reported Description of Application Function:
Not Reported.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:

Not Reported Not Reported

619

FY 2008 $61,880

Georgia Department of Transportation

Consultant FTEs: 0.00

Staff FTEs: 0.00

620

Georgia Department of Transportation

Chapter 4 - Inventory & Capitalized Assets

ITEM
Mainframe Desktop workstations Laptop workstations Servers Other (where applicable):
Routers Switches Firewalls Network printers Workstation printers Plotters Scanners
Other

DESCRIPTION
Intel and Sun Servers
Cisco Nortel, Cisco Nokia HP HP HP
SAN, ISCSI, 3511

Capitalized Asset Value of IT Equipment:

$12,295,000

General Age and Condition of Equipment: Description of condition. 0-6 years.

QUANTITY
4,000 577 325
50 125 10 1,000 250 30
52 6,419

621

State of Georgia
Information Technology Expenditures Report Fiscal Year 2008
For Period July 1, 2007 June 30, 2008
Office of Planning and Budget
0

Office of Planning and Budget
Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments
Agency Vision
The Office of Planning and Budget will be recognized as the guiding force for innovative public policy and sound fiscal management.
Agency Mission
The Office of Planning and Budget provides leadership in statewide fiscal management and public policy to improve the lives of Georgians. OPB will accomplish this mission with leadership from the Governor and in cooperation with the General Assembly, state agencies and other public and private organizations.
Agency Strategic Goals
Cultivate an environment that maintains a highly qualified, motivated workforce.
Provide and support infrastructure that optimizes both internal and statewide processes in a responsive and cost effective manner.
Plan and budget for results to maximize state resources and provide quality services.
Agency IT Projects
PROJECT A: Automated Publishing Project Description and Benefit: Afford new processes for publishing budget documents, separating content from templates, and dramatically reducing the manual labor currently associated with this process. This project will more readily facilitate last-minute changes to the budget, will streamline the publishing process, and will eliminate repetitive processes and data entry. Implementation is scheduled for fall 2008, in time to use the new
620

Office of Planning and Budget

automated process to produce the Budget Book for the AFY09 and FY2010 budget recommendations.

Project Status

RFP Needed

Project Priority Lifetime Cost of Project FY 2008 Total Funding
$0

High $35,000
State Funds
$0

Federal/Other Funds
$0

PROJECT B: BudgetTool Budget Development Application
Project Description and Benefit: This application went live in July 2008 for AFY09 and FY10 budget development. It requires less data input than previous budget development platforms, in a simplified .Net format. It captures critical information in budget development, affords attachment of supporting documentation, and will be a primary source of budget data for the automated publishing project referenced above. Additional functionality being added to BudgetTool during early FY2009 will provide agencies the ability to enter FY2009 Performance Measures.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
$0

Construction/Implementation

High $850,000
State Funds
$0

Federal/Other Funds
$0

PROJECT C: Budgeting and Appropriations Tracking System (BATS)
Project Description and Benefit: Revisions will be made to the existing BATS application to enable it to receive AFY09 and FY10 budget data from BudgetTool. BATS will track the AFY09 and FY10 budgets from Governor's Recommendation, through the Legislative process, to the final signed Appropriations Bill. The revised BATS will also serve as a data source for the publishing software referenced above.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
$0

Complete/Maintenance

High

$3,800
State Funds
$0

Federal/Other Funds
$0

621

Office of Planning and Budget

PROJECT D: BudgetNet AOB / Amendments
Project Description and Benefit: Statewide application provides means for OPB to meet its statutory requirements of assuring budgetary compliance with the appropriations bill and subsequent spending authorizations. Supports the state accounting system. Currently based on ASP Classic and VB6, the application will be re-written in unified .Net architecture, with use of the re-architected application beginning in Fiscal Year 2011.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
$0

Planning/Analysis/Design

Medium $2,000,000
State Funds
$0

Federal/Other Funds
$0

PROJECT E: BudgetNet Allotments - Electronic Warrants
Project Description and Benefit: Statewide application for all agencies with appropriated funds. Permits OPB to meet its statutory requirement of approving agency allotment requests. For FY2009 and FY2010, OPB will update the current application to support an electronic warrant process for allotments. This new functionality will be replicated in the FY2011 rewrite.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
$0

Construction/Implementation

Medium

$750,000
State Funds
$0

Federal/Other Funds
$0

PROJECT F: Horizon Updates for FY09
Project Description and Benefit: Horizon was a new OPB statewide application for FY2008 supporting Strategic Planning submissions. During FY2009, additional features will be added to the application, and revisions will be made to archive the current FY data and establish a platform for future FY updates.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
$0

Complete/Maintenance

Not Reported $45,000
State Funds
$0

Federal/Other Funds
$0

622

Office of Planning and Budget

PROJECT G: Capital Outlay Budgeting System (COBS) Updates
Project Description and Benefit: COBS is a web-based application that supports capital project budget requests and enables OPB to monitor the project through implementation to completion. This enterprise application enables the tracking of bond requests during the budget development cycle. Updates to support COBS administration and capitol project planning for successive planning cycles are made as business needs necessitate.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
$0

Complete/Maintenance

Medium $600,000
State Funds
$0

Federal/Other Funds
$0

PROJECT H: Governor's Legislative Information System (GLIS) Updates
Project Description and Benefit: GLIS permits the Executive Branch to track legislation through the House and Senate during the legislative process. It captures the status and provides pertinent information related to each bill introduced for the session. GLIS receives automated updates on legislation from the general Assembly. Updates will be made to support the 2009 legislative session.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
$0

Complete/Maintenance

Not Reported

$400,000
State Funds
$0

Federal/Other Funds
$0

PROJECT I: Issue Tracking System (ITS)
Project Description and Benefit: ITS is a subsystem of BudgetNet, and is used by OPB application users to submit tickets to OPB's Information Technology Division related to OPB systems. This system will be included in the BudgetNet re-writes for FY11.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
$0

Planning/Analysis/Design

Not Reported $75,000
State Funds
$0

Federal/Other Funds
$0

623

Office of Planning and Budget
Agency Major IT Accomplishments
OPB Public Website redesign
OPB's public web site was re-branded and migrated to an open source hosting platform, Umbraco's content management system. The use of the Umbraco CMS allows nontechnical staff to keep the web site updated with minimal support from OPB IT staff.
BudgetTool Implementation
OPB introduced BudgetTool in late FY2008 for use in development of the Amended Fiscal Year 2009 and Fiscal Year 2010 budgets. The system, written as a Microsoft .net Smart Client, reduces the data input required for the development and administration of agency budget requests and provides a dynamic reporting environment.
Horizon
OPB developed and implemented a new statewide web-based strategic planning system, Horizon, to capture consolidated strategic planning data from agencies.
624

Office of Planning and Budget

Chapter 2, Section A - Expenditures by Sub Class

Account/

Subclass

Description

APPROPRIATED COMMON LINE ITEM EXPENDITURES:

Salaries and Hourly Subtotal

501000 Regular Salaries

511000 Overtime

512000 Permanent Hourly

513000 Temporary Labor

Fringe Benefits Allocation

514000 F.I.C.A.

515000 Retirement

516000 Health Insurance

518000 Unemployment Insurance

519000 Workers' Compensation

520000 Merit System Assessments

598000 Pay for Performance

599000 Lapse 300 Personal Services

610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation

301 Regular Operating Expense

722000 Motor Vehicle

303 Motor Vehicle Purchases

Total Expenditures
1,644,226 19,286
122,860 171,482 385,118
2,342,972 2,169 2,008
12,621 21,253
2,328
60 20,701
61,140
-

625

Office of Planning and Budget

Expenditures by Sub Class (continued)
713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment
304 Equipment
814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Capitalization Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support
305 Computer Charges
648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals
306 Real Estate Rentals
871001 Voice/Data Communication Services - GTA Computer Bill 871002 Voice/Data Communication Services - GTA Data Network Bil 871003 Voice/Data Communication Services - GTA Telecommunicatio 871000 Voice / Data Communication Services (To pay GTA Invoices) Sub 872001 Voice/Data Communication Services - Wire/Cable 872002 Voice/Data Communication Services - MPLS 872003 Voice/Data Communication Services - Video 872004 Voice/Data Communication Services - Local Service 872005 Voice/Data Communication Services - Long Distance 872006 Voice/Data Communication Services - Voice Mail and Other V 872008 Voice/Data Communication Services - PBX 872008 Voice/Data Communication Services - VOIP 872009 Voice/Data Communication Services - Key System 872010 Voice/Data Communication Services - Mobile/Wireless 872011 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Vendors OTHER THAN G
307 Telecommunications Total

104,899 19,013
123,912
8,148 12,312 15,489
4,621 63,147
103,717
48,000
48,000
143,980 146,212 345,973 636,165
57,210 59
46,853 34,639
2,298 102
209,624 66,638 417,425
1,053,589

626

Office of Planning and Budget

Expenditures by Sub Class (continued)
723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings
309 Capital Outlay
651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 [IT Expenditure] Professional/Technical Services - Computer/I 852000 [IT Expenditure] Professional/Technical Services - Computer/I
312 Contracts
750000 Transfers Out
314 Transfers
690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants
315 Grants SPECIAL LINE ITEM EXPENDITURES

6,400 1,935,658 15,000 2,334 1,959,392
-
71,130 71,130

200 Bonds

-

847 Investment for Modernization

-

627

Office of Planning and Budget

Expenditures by Sub Class (continued)

614000 Supplies & Materials

615000 Repairs & Maintenance

616000 Equipment on Inventory but not Capitalized

617000 Water & Sewer

618000 Energy

619000 Rents Other than Real Estate

620000 Insurance & Bonding

621000 Bad Debt Expense

622000 Freight

625000 Discounts Losts

626000 Procurement Card Purchases

627000 Other Operating Expense

640000 Travel

651000 Professional Services

652000 Professional Services - Expenses

653000 Contracts - Private Organizations

862000 [IT Expenditure] Computer Billings (Other Than GTA)

863000 [IT Expenditure] Software (Not Capitalized)

871001 Voice/Data Communication Services - GTA Computer Bill

871002 Voice/Data Communication Services - GTA Data Network Bill

871003 Voice/Data Communication Services - GTA Telecommunications Bill

871000 Voice / Data Communication Services (To pay GTA Invoices) Sub

-

872001 Voice/Data Communication Services - Wire/Cable

872002 Voice/Data Communication Services - MPLS

872003 Voice/Data Communication Services - Video

872004 Voice/Data Communication Services - Local Service

872005 Voice/Data Communication Services - Long Distance

872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing

872008 Voice/Data Communication Services - PBX

872008 Voice/Data Communication Services - VOIP

872009 Voice/Data Communication Services - Key System

872010 Voice/Data Communication Services - Mobile/Wireless

872011 Voice/Data Communication Services - Other

872000 Voice / Data Communication Services (Vendors OTHER THAN G

-

720000 Equipment (over $5,000)

821000 Computer/Telecommunications Equipment

885 Operating Expenses Colleges

-

628

Office of Planning and Budget

Expenditures by Sub Class (continued)

501000 Regular Salaries

514000 F.I.C.A.

515000 Retirement

516000 Health Insurance

614000 Supplies & Materials

615000 Repairs & Maintenance

616000 Equipment on Inventory but not Capitalized

618000 Energy

627000 Other Operating Expense

640000 Travel

651000 Per Diem & Fees

653000 Contracts

863000 [IT Expenditure] Software (Not Capitalized)

871001 Voice/Data Communication Services - GTA Computer Bill

872000 Voice / Data Communication Services (Vendors OTHER THAN GTA )

889 Quickstart

-

000 Other

-

000 Other

-

000 Other
TOTAL EXPENDITURES State Funds Federal Funds Other Funds
Full Time Equivalent Positions Full Time Equivalent Consultants

-
5,763,851 2,834,484 2,697,640
231,727
50 9

629

Office of Planning and Budget

Chapter 2, Section B - Expenditures by Application

Application Name (include short name and/or Acronym)

Consultant Position FY 2008

FTE's

FTE's Expenditures

Not Reported

TOTAL Applications Expenditures TOTAL Applications Positions
TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions
TOTAL EXPENDITURES TOTAL POSITIONS

0

0

0

5763850.74

9

50

5763850.74

9

50

630

Office of Planning and Budget
Chapter 3 Applications Profile
(Program, Function, Business Impact, etc.)
Not Reported
631

Office of Planning and Budget

Chapter 4 - Inventory & Capitalized Assets

ITEM
Mainframe Desktop workstations Laptop workstations Servers Other (where applicable):
Routers Switches Firewalls Network printers Workstation printers Scanner
Other

DESCRIPTION
Apple, Compaq, Dell Compaq, Dell, Solo Da Page, Dell, Fluke, Hewlett Packard
Cisco
Fujitsu, Scantron Creston, Docupact, Dukane, Epson, Etrust, Hawk, Infocus, Proxima, Sharp, Teleform, Telwx

QUANTITY
15 18 72
13
3 41

162

Capitalized Asset Value of IT Equipment:

$1,808,536

General Age and Condition of Equipment: Description of condition. Less than 7 years and in good condition.

632

State of Georgia
Information Technology Expenditures Report Fiscal Year 2008
For Period July 1, 2007 June 30, 2008
Georgia Department of Veterans Service
0

Georgia Department of Veterans Services
Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments
Agency Vision
The bedrock, primary focus and guiding vision of the Department of Veterans Services is dedicated to a deliberate and comprehensive effort to provide the very best of service to the over 770,000 veterans, their dependents and survivors in the State of Georgia.
Agency Mission
The mission of the Department of Veterans Services is to serve the more than 770,000 veterans in Georgia, their dependents and survivors, in all matters pertaining to veteran's affairs.
Agency Strategic Goals
To provide the very best of service to the veterans of the State of Georgia, their dependents and survivors who are eligible for various state and federal benefits and to assist them in obtaining all the entitlements for which they have eligibility in accordance with the law.
Improve through automated systems support, service to Georgia's veterans, their dependents and survivors, in obtaining those benefits authorized under the law.
Continue implementation of the law and regulations governing school approvals, through a programmatic approach to renewal of approvals, supervisory visit schedules, and training programs for Department of Veterans Affairs certifying officials, developing internal policies and establishing procedures for documentation requirements.
Agency IT Projects
PROJECT A: Local Area Network and Wide Area Network Implementation Project Description and Benefit: This implementation will connect all field and local offices to one central network. This will allow information to be shared in a more timely and
628

Georgia Department of Veterans Services

efficient manner. Computer will updated more quickly with the latest updates and upgrades that are available. Computers will be monitored and protected more efficiently.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

Not Reported Not Reported Not Reported
State Funds
Not Reported

Federal/Other Funds
Not Reported

Agency Major IT Accomplishments
Not Reported

629

Georgia Department of Veterans Services

Chapter 2, Section A - Expenditures by Sub Class

Account/

Subclass

Description

APPROPRIATED COMMON LINE ITEM EXPENDITURES:

Salaries and Hourly Subtotal

501000 Regular Salaries

511000 Overtime

512000 Permanent Hourly

513000 Temporary Labor

Fringe Benefits Allocation

514000 F.I.C.A.

515000 Retirement

516000 Health Insurance

518000 Unemployment Insurance

519000 Workers' Compensation

520000 Merit System Assessments

598000 Pay for Performance

599000 Lapse 300 Personal Services

610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation

301 Regular Operating Expense

722000 Motor Vehicle

303 Motor Vehicle Purchases

Total Expenditures
46,652
1,184 2,241 4,773
54,850
5,461 230
14,091
19,782 -

630

Georgia Department of Veterans Services

Expenditures by Sub Class (continued)

713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment

304 Equipment

-

814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Capitalization Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support

305 Computer Charges

-

648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals

306 Real Estate Rentals

-

871001 Voice/Data Communication Services - GTA Computer Bill 871002 Voice/Data Communication Services - GTA Data Network Bil 871003 Voice/Data Communication Services - GTA Telecommunicatio 871000 Voice / Data Communication Services (To pay GTA Invoices) Sub 872001 Voice/Data Communication Services - Wire/Cable 872002 Voice/Data Communication Services - MPLS 872003 Voice/Data Communication Services - Video 872004 Voice/Data Communication Services - Local Service 872005 Voice/Data Communication Services - Long Distance 872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing 872008 Voice/Data Communication Services - PBX 872008 Voice/Data Communication Services - VOIP 872009 Voice/Data Communication Services - Key System 872010 Voice/Data Communication Services - Mobile/Wireless 872011 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Vendors OTHER THAN G

25,628 7,405
62,204 95,236
-

307 Telecommunications Total

95,236

631

Georgia Department of Veterans Services

Expenditures by Sub Class (continued)

723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings

309 Capital Outlay

-

651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 [IT Expenditure] Professional/Technical Services - Computer/IT 852000 [IT Expenditure] Professional/Technical Services - Computer/IT Expenses

312 Contracts

-

750000 Transfers Out

314 Transfers

-

690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants

315 Grants

-

SPECIAL LINE ITEM EXPENDITURES

200 Bonds

-

847 Investment for Modernization

-

632

Georgia Department of Veterans Services

Expenditures by Sub Class (continued)

614000 Supplies & Materials

615000 Repairs & Maintenance

616000 Equipment on Inventory but not Capitalized

617000 Water & Sewer

618000 Energy

619000 Rents Other than Real Estate

620000 Insurance & Bonding

621000 Bad Debt Expense

622000 Freight

625000 Discounts Losts

626000 Procurement Card Purchases

627000 Other Operating Expense

640000 Travel

651000 Professional Services

652000 Professional Services - Expenses

653000 Contracts - Private Organizations

862000 [IT Expenditure] Computer Billings (Other Than GTA)

863000 [IT Expenditure] Software (Not Capitalized)

871001 Voice/Data Communication Services - GTA Computer Bill

871002 Voice/Data Communication Services - GTA Data Network Bill

871003 Voice/Data Communication Services - GTA Telecommunications Bill

871000 Voice / Data Communication Services (To pay GTA Invoices) Sub

-

872001 Voice/Data Communication Services - Wire/Cable

872002 Voice/Data Communication Services - MPLS

872003 Voice/Data Communication Services - Video

872004 Voice/Data Communication Services - Local Service

872005 Voice/Data Communication Services - Long Distance

872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing

872008 Voice/Data Communication Services - PBX

872008 Voice/Data Communication Services - VOIP

872009 Voice/Data Communication Services - Key System

872010 Voice/Data Communication Services - Mobile/Wireless

872011 Voice/Data Communication Services - Other

872000 Voice / Data Communication Services (Vendors OTHER THAN G

-

720000 Equipment (over $5,000)

821000 Computer/Telecommunications Equipment

885 Operating Expenses Colleges

-

633

Georgia Department of Veterans Services

Expenditures by Sub Class (continued)

501000 Regular Salaries

514000 F.I.C.A.

515000 Retirement

516000 Health Insurance

614000 Supplies & Materials

615000 Repairs & Maintenance

616000 Equipment on Inventory but not Capitalized

618000 Energy

627000 Other Operating Expense

640000 Travel

651000 Per Diem & Fees

653000 Contracts

863000 [IT Expenditure] Software (Not Capitalized)

871001 Voice/Data Communication Services - GTA Computer Bill

872000 Voice / Data Communication Services (Vendors OTHER THAN GTA )

889 Quickstart

-

000 Other

-

000 Other

-

000 Other
TOTAL EXPENDITURES State Funds Federal Funds Other Funds
Full Time Equivalent Positions Full Time Equivalent Consultants

169,868

634

Georgia Department of Veterans Services

Chapter 2, Section B - Expenditures by Application

Application Name (include short name and/or Acronym)

Consultant Position FY 2008

FTE's

FTE's Expenditures

Not Reported

TOTAL Applications Expenditures TOTAL Applications Positions
TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions
TOTAL EXPENDITURES TOTAL POSITIONS

0

0

0

169868.02

0

0

169868.02

0

0

635

Georgia Department of Veterans Services
Chapter 3 Applications Profile
(Program, Function, Business Impact, etc.)
Not Reported
636

Georgia Department of Veterans Services

Chapter 4 - Inventory & Capitalized Assets

ITEM
Mainframe Desktop workstations Laptop workstations Servers Other (where applicable):
Routers Switches Firewalls Network printers Workstation printers Scanners

DESCRIPTION

QUANTITY
153 8 1
2
1 150
0

315

Capitalized Asset Value of IT Equipment:

$290,000

General Age and Condition of Equipment: Description of condition. Not Reported.

637

State of Georgia
Information Technology Expenditures Report Fiscal Year 2008
For Period July 1, 2007 June 30, 2008
Georgia State Board of Worker's Compensation
0

Georgia State Board of Worker's Compensation
Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments
Agency Vision
The Georgia State Board of Workers' Compensation is committed to being a service-oriented organization that treats people with respect, is responsive and sensitive to client needs, listens carefully, communicates clearly and openly, acts honestly and fairly, provides educational opportunities for employees, employers and other participants in the system; strives for excellence through innovation, personal initiative, teamwork and staff development, and manages resources effectively to achieve positive results.
Agency Mission
To provide superior access to the Georgia Workers' Compensation program for injured workers and employers in a manner that is sensitive, responsive, and effective and to insure efficient processing and swift, fair resolution of claims, while encouraging workplace safety and return to work.
Agency Strategic Goals
Enhance customer service delivery in the categories of call time, claims processing and access to the Workers' Compensation Program.
Reduce the claim processing time for dispute resolution (hearings, mediations, stipulated settlements and catastrophic cases).
Improve statewide compliance with Georgia's Workers' Compensation laws.
636

Georgia State Board of Worker's Compensation

Agency IT Projects

PROJECT A: Integrated Claims Management System
Project Description and Benefit: ICMS is a web based application that allows WC stakeholders to submit and view WC claims information based on users' credentials and access rights. Provide increased efficiency in the delivery of services and access to the workers' compensation system for stakeholders, including the injured worker, employers and insurance providers.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
$2,660,279

Complete/Maintenance

High

$2,660,279

State Funds

Federal/Other Funds

$2,660,279

$0

Agency Major IT Accomplishments
ICMS
External users in the Workers' Compensation Program (Attorneys) are using the application with success and acceptance. Plan to rollout to other stakeholders and EDI community are progressing.

637

Georgia State Board of Worker's Compensation

Chapter 2, Section A - Expenditures by Sub Class

Account/

Subclass

Description

APPROPRIATED COMMON LINE ITEM EXPENDITURES:

Salaries and Hourly Subtotal

501000 Regular Salaries

511000 Overtime

512000 Permanent Hourly

513000 Temporary Labor

Fringe Benefits Allocation

514000 F.I.C.A.

515000 Retirement

516000 Health Insurance

518000 Unemployment Insurance

519000 Workers' Compensation

520000 Merit System Assessments

598000 Pay for Performance

599000 Lapse 300 Personal Services

610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation

301 Regular Operating Expense

722000 Motor Vehicle

303 Motor Vehicle Purchases

Total Expenditures
421426.14
30358.65 43413.38
96266.4 268.6
3201.1 1014.3
595,949
21,826 46,258.77
2,062.12
70,147
-

638

Georgia State Board of Worker's Compensation

Expenditures by Sub Class (continued)
713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment
304 Equipment
814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Capitalization Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support
305 Computer Charges
648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals
306 Real Estate Rentals
871001 Voice/Data Communication Services - GTA Computer Bill 871002 Voice/Data Communication Services - GTA Data Network Bil 871003 Voice/Data Communication Services - GTA Telecommunicatio 871000 Voice / Data Communication Services (To pay GTA Invoices) Sub 872001 Voice/Data Communication Services - Wire/Cable 872002 Voice/Data Communication Services - MPLS 872003 Voice/Data Communication Services - Video 872004 Voice/Data Communication Services - Local Service 872005 Voice/Data Communication Services - Long Distance 872006 Voice/Data Communication Services - Voice Mail and Other V 872007 Voice/Data Communication Services - PBX 872008 Voice/Data Communication Services - VOIP 872009 Voice/Data Communication Services - Key System 872010 Voice/Data Communication Services - Mobile/Wireless 872011 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Vendors OTHER THAN G
307 Telecommunications Total

6,352.50 6,353
3,242.58 30,629.07 38,784.61
26,119.72
98,776
72707.670
40.000 166126.200
238,874 34,741.92
4,993.70 1,052.44
104.55
21,938.56 62,831 301,705

639

Georgia State Board of Worker's Compensation

Expenditures by Sub Class (continued)

723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings

309 Capital Outlay

-

651000 Professional Services

123,395.00

652000 Professional Services - Expenses

653000 Contracts

1,103,697.40

654000 Contracts - State Organizations

851000 [IT Expenditure] Professional/Technical Services - Computer/I

278,869

852000 [IT Expenditure] Professional/Technical Services - Computer/IT Expenses

312 Contracts

1,505,961

750000 Transfers Out

314 Transfers

-

690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants

315 Grants

-

SPECIAL LINE ITEM EXPENDITURES

200 Bonds

-

847 Investment for Modernization

-

640

Georgia State Board of Worker's Compensation

Expenditures by Sub Class (continued)

614000 Supplies & Materials

615000 Repairs & Maintenance

616000 Equipment on Inventory but not Capitalized

617000 Water & Sewer

618000 Energy

619000 Rents Other than Real Estate

620000 Insurance & Bonding

621000 Bad Debt Expense

622000 Freight

625000 Discounts Losts

626000 Procurement Card Purchases

627000 Other Operating Expense

640000 Travel

651000 Professional Services

652000 Professional Services - Expenses

653000 Contracts - Private Organizations

862000 [IT Expenditure] Computer Billings (Other Than GTA)

863000 [IT Expenditure] Software (Not Capitalized)

871001 Voice/Data Communication Services - GTA Computer Bill

871002 Voice/Data Communication Services - GTA Data Network Bill

871003 Voice/Data Communication Services - GTA Telecommunications Bill

871000 Voice / Data Communication Services (To pay GTA Invoices) Sub

-

872001 Voice/Data Communication Services - Wire/Cable

872002 Voice/Data Communication Services - MPLS

872003 Voice/Data Communication Services - Video

872004 Voice/Data Communication Services - Local Service

872005 Voice/Data Communication Services - Long Distance

872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing

872008 Voice/Data Communication Services - PBX

872008 Voice/Data Communication Services - VOIP

872009 Voice/Data Communication Services - Key System

872010 Voice/Data Communication Services - Mobile/Wireless

872011 Voice/Data Communication Services - Other

872000 Voice / Data Communication Services (Vendors OTHER THAN G

-

720000 Equipment (over $5,000)

821000 Computer/Telecommunications Equipment

885 Operating Expenses Colleges

-

641

Georgia State Board of Worker's Compensation

Expenditures by Sub Class (continued)

501000 Regular Salaries

514000 F.I.C.A.

515000 Retirement

516000 Health Insurance

614000 Supplies & Materials

615000 Repairs & Maintenance

616000 Equipment on Inventory but not Capitalized

618000 Energy

627000 Other Operating Expense

640000 Travel

651000 Per Diem & Fees

653000 Contracts

863000 [IT Expenditure] Software (Not Capitalized)

871001 Voice/Data Communication Services - GTA Computer Bill

872000 Voice / Data Communication Services (Vendors OTHER THAN GTA )

889 Quickstart

-

000 Other

-

000 Other

-

000 Other
TOTAL EXPENDITURES State Funds Federal Funds Other Funds
Full Time Equivalent Positions Full Time Equivalent Consultants

2,578,890
7 4

642

Georgia State Board of Worker's Compensation

Chapter 2, Section B - Expenditures by Application

Application Name (include short name and/or Acronym)
ICMS WCCP (6/30/07 - 12/31/07)

Consultant FTE's 4.2

Position FTE's
4.7 0.1

FY 2008 Expenditures
1,949,360 8,906

TOTAL Applications Expenditures TOTAL Applications Positions
TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions
TOTAL EXPENDITURES TOTAL POSITIONS

4.2

4.8

1958266

620624.18

-0.2

2.2

2578890.18

4

7

643

Georgia State Board of Worker's Compensation

Chapter 3 Applications Profile
(Program, Function, Business Impact, etc.)

Application A:
INTEGRATED CLAIMS MANAGEMENT SYSTEM (ICMS)
Program or Sub-Program: Workers' Compensation Administration Description of Application Function:
Supports the Workers' compensation administration program

o Platform/Host: o Operating System: o Database:

Dell PowerEdge 650 MS Win2K Oracle

Annual Volume: Unit of Measure:
FY 2008 $1,949,360

50,000 Claims/Year

Workers' Compensation Claims

Consultant FTEs:

Staff FTEs:

4.2

4.7

Application B:
WORKER'S COMPENSATION CLAIMS PROCESSING (WCCP)
Program or Sub-Program: Workers' Compensation Administration Description of Application Function:
Supports workers' compensation claims processing and file maintenance

o Platform/Host: o Operating System: o Database:

Z/OS VSAM Information Not Provided

Annual Volume: Unit of Measure:
FY 2008 $8,906

50,000 Claims/Year

Workers' Compensation Claims

Consultant FTEs:

Staff FTEs:

0.00

0.1

644

Georgia State Board of Worker's Compensation

Chapter 4 - Inventory & Capitalized Assets

ITEM
Mainframe Desktop workstations Laptop workstations Servers
Other (where applicable): Routers Switches
Firewalls Network printers Workstation printers
Other

DESCRIPTION
Dell Optiplex GX620 Dell Latitude 6nn Dell PowerEdge and (1 Compaq) MS Win2003
Cisco Cisco Cisco Pix 515e HP Color Laserjet 4500 and 4650 HP Deskjets and Laserjets Fujitsu Scanner Network MFP HP 4101

QUANTITY
167 78 28
11 13 1 4 121 2 2

Wireless Devices

Blackberry

29

Wireless Cards

14

470

Capitalized Asset Value of IT Equipment:

Not Reported

General Age and Condition of Equipment: Description of condition. New 5 years. All equipment is in good condition

645

State of Georgia
Information Technology Expenditures Report Fiscal Year 2008
For Period July 1, 2007 June 30, 2008
Georgia Student Finance Commission
0

Georgia Student Finance Commission
Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments
Agency Vision
To be the premier provider of Student Financial Aid and Educational Services for Georgians.
Agency Mission
To promote and increase access to education beyond high school for Georgians.
Agency Strategic Goals
Improve the awareness of all Georgians as to the opportunities available to achieve post secondary education.
Improve the customer service provided to all customers who do business with GSFC. Expand the financial aid offerings available to Georgia students and parents. Educate all students and parents for responsible financial management as it relates to loan
repayment and default. Expand the loan market share, profitability, and financial position of GSFC. Expand the use of technology to both deliver services and improve operational
efficiencies. Improve Customer Satisfaction with the services provided by GSFC. Expand the Education and Career Planning Tools available through GAcollege411.
537

Georgia Student Finance Commission

Agency IT Projects

PROJECT A: Document Management System
Project Description and Benefit: Provide the infrastructure to automate the flow of paperwork throughout the organization, provide electronic storage and retrieval of images as well as electronic reporting.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
$250,000

Complete/Maintenance

High

$450,000
State Funds
$0

Federal/Other Funds
$250,000

PROJECT B: Upgrade Mitel to VOIP with integrated Voice Mail
Project Description and Benefit: Enhanced VOIP functions along with a new Voice Mail System.

Project Status
Project Priority Lifetime Cost of Project FY 2008 Total Funding
$30,000

Construction/Implementation Complete/Maintenance

High $30,000
State Funds
$0

Federal/Other Funds
$30,000

PROJECT C: Web Loan Servicing System
Project Description and Benefit: Replace the current Borrower Web Interface (BWI) tools from IFA with a more fully featured, easier to use, and more integrated loan servicing solution for our borrowers. Replace the current Loan Payment capability with a new module to speed the processing of payments and enhance borrower satisfaction with the payment process. Add enhanced customer service options such as email confirmations and alerts, along with customer feedback and survey opportunities.

Project Status Project Priority Lifetime Cost of Project

Construction/Implementation Medium $100,000

FY 2008 Total Funding State Funds Federal/Other Funds

$0

$0

$0

538

Georgia Student Finance Commission

PROJECT D: SURFER Enhancements
Project Description and Benefit: Project encompasses the development of a streamlined interface for the post secondary schools. An enhanced security module will also expand the security levels for access to this customer facing web application.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
$20,000

RFP Not Needed Planning/Analysis/Design

Low

$100,000

State Funds
$0

Federal/Other Funds
$20,000

PROJECT E: SSP Conversion
Project Description and Benefit: Moves FFEL disbursements to the Origination system and eliminates the duplicate processing and maintenance of data at Great Lakes and GSFC SSP. Reduces reconciliation required between GSFC and Great Lakes records . Reduces the scope of software supported within the SSP System at GSFC and standardizes GSFC Processing at Great Lakes. The reduction in support at Great Lakes reduces the annual system support costs significantly. Initial deployment completed in 4/1/08. Continue elimination of remaining SSP functions including Loan Consolidations and SCL Disbursements.

Project Status
Project Priority Lifetime Cost of Project FY 2008 Total Funding
$150,000

Construction/Implementation Complete/Maintenance

High

$200,000

State Funds
$0

Federal/Other Funds
$150,000

PROJECT F: Customer Relationship Management System
Project Description and Benefit: Provide Enterprise Contact Management repository to assist Customer Service, Sales, & Marketing.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
$100,000

Construction/Implementation Complete/Maintenance

Medium

$200,000

State Funds

Federal/Other Funds

$0

$100,000

539

Georgia Student Finance Commission

PROJECT G: Transcript Exchange & New HOPE GPA
Project Description and Benefit: Define requirement, design, develop, and deploy the capability to capture transcripts at all 600 Georgia High Schools. Define the methodology, design, develop, test and implement the database and software to calculate the standard HOPE GPA as mandated by law for 2007 HOPE Awards.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
$350,000

Complete/Maintenance

High

$550,000

State Funds

Federal/Other Funds

$0

$350,000

PROJECT H: GAcollege411 Enhancements - Career Pathways Project
Project Description and Benefit: Expands GAcollege411 to include career assessment, career choices, and portfolio of interests. In a joint venture under the Alliance of Education Leaders GSFC, USG, DTAE, DOL and Georgia Department of Education are deploying a new Career Planning function on GAcollege411. Complete functional specifications are under development to define the desired solution. Use of outside solutions, existing XAP capabilities, as well as custom development may be included in the ultimate solution.

Project Status
Project Priority Lifetime Cost of Project FY 2008 Total Funding
$0

RFP needed Planning/Analysis/Design

High

$3,000,000

State Funds
$0

Federal/Other Funds
$0

PROJECT I: Human Resources and Administrative Improvements
Project Description and Benefit: Complete the development and deployment of the remaining modules of the new online Performance Management Systems. Redesign the internal IntraNet to integrate new HRB self system access for managers and staff.

Project Status
Project Priority Lifetime Cost of Project FY 2008 Total Funding
$25,000

Construction/Implementation Complete/Maintenance

High

$100,000

State Funds
$0

Federal/Other Funds
$25,000

540

Georgia Student Finance Commission
Agency Major IT Accomplishments
SSP Conversion
Designed, developed, and deployed enhancements to allow GSFC to move FFEL Loan Disbursements off SSP and onto the Great Lakes disbursement platform. An entirely new interface was developed to handle CAM (Common Account Maintenance) transaction from GOALS to IFA. Implemented on time with a $500K saving to the agency from reduced annual license costs.
Statewide Transcript Exchange & HOPE GPA Deployment
Completed 2007 HOPE GPA processing with 99.9% of statewide seniors calculated and verified Streamlined Transcript Exchange processing prior to 2008 HOPE GPA submissions. Introduced HOPE Progress Reports, a new HOPE GPA service for 911th grade students to see their progress toward HOPE eligibility. Completed 2008 HOPE GPA processing with 99.9% of statewide seniors calculated and verified. Created a XAP Bypass upload alternative to streamline the huge under class uploads directly to GSFC.
HOPE GPA Calculation Module
Enhanced new GPA System to handle 9-11th grade GPAs and to handle legislative changes impacting GPA. Enhanced reports to high schools to allow access to prior year results.
SURFER Enhancements
Designed and developed enhancements to the methodology to handle security access to SURFER, post secondary web application. Enhanced Security System provides administrative features and enhanced security authentication. Will deploy Enhanced Security System to SURFER and to High school STARS platforms in FY2009.
Scholarships & Grants (S&G) Databases
Designed, developed, and implemented a number of post deployment changes for the new S&G system.
541

Georgia Student Finance Commission
GAcollege411
Added Transcript Exchange as another Counselor Center functionality handled through GAcollege411.
Virtual Server Deployment
Deployed our first VMWare Server and moved nine previous Windows 2000 Servers application to it.
GSFC.org Redesign
Completely redesigned the agency web site, GSFC.org with new content, look and feel, consistent with the GAcollege411 role.
Forbearance and Deferment Tracking Database
Designed and developed new database of tools to assist tracking and approving students requests for deferments and forbearances. Specialized reports provided to assist tracking and research across multiple departments.
Human Resources and Administrative Tools
Developed and deployed new internal Customer Service surveys to assess level of internal support provided. Designed and developed new Online Performance Management System replacing PMF paper process.
542

Georgia Student Finance Commission

Chapter 2, Section A - Expenditures by Sub Class

Account/

Subclass

Description

APPROPRIATED COMMON LINE ITEM EXPENDITURES:

Salaries and Hourly Subtotal

501000 Regular Salaries

511000 Overtime

512000 Permanent Hourly

513000 Temporary Labor

Fringe Benefits Allocation

514000 F.I.C.A.

515000 Retirement

516000 Health Insurance

518000 Unemployment Insurance

519000 Workers' Compensation

520000 Merit System Assessments

598000 Pay for Performance

599000 Lapse Total GSFC Personak Services for all Sub-accounts abov
300 Personal Services

610000 Cost of Goods Sold/Purchases for Resale 611000 Postage (GSFC G/L =61402) 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials (GSFC G/L =61401)
61403 Training received by GSFC 615000 Repairs & Maintenance (GSFC G/L =61501) 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight (GSFC G/L =61409) 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation
62701 Registration Fees 62704 Training porvided by GSFC 62707 Misc. Expense 64601 Equipment purchase - Non Inv

301 Regular Operating Expense

Total Expenditures
2,433,120 2,433,120
757 2,254 4,900
165
3,130 1,044 7,874 2,907
17 580 23,628

543

Georgia Student Finance Commission

Expenditures by Sub Class (continued)
64001 Travel- mileage 64002 Travel - Comm'l Transportation 64003 Travel - Meals & Lodging 64009 Travel - Miscellaneous
302 Travel
722000 Motor Vehicle
303 Motor Vehicle Purchases
713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 62520 GSFC IT Fixed asset depreciation expense
304 Equipment
814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 81502 GSFA Repairs & Main-Main. 81503 GSFA Repairs & Main - Storage 81504 GSFA Repairs & Main - Network 81511 GSFA Repairs & Main - Server Syst 816000 [IT Expenditure] Equipment Under Capitalization Threshold 81601 GSFA Eq. Purch - Server Sys 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 85200 GSFA IT prof / Tech Servs 85201 GSFA IT prof / Tech Servs 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 86301 GSFA Software Purch - Serv 86302 GSFA Software Purch - Mainframe 86304 GSFA Software Purch - Network 864000 [IT Expenditure] Software Maintenance and Support 86401 GSFA Software Maint - Serv 86402 GSFA Software Maint - Mainframe 86404 GSFA Software Maint - Network
305 Computer Charges

7,857 1,101 5,042
72 14,072
-
377,778
377,778
22,890 189
47,594 26,663
7,021 46,235 86,376 25,702
1,714 472,804
406 18,750
675 60,190
900 73,268 287,002 29,170
1,207,551

544

Georgia Student Finance Commission

Expenditures by Sub Class (continued)

648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals

306 Real Estate Rentals

-

81450 GSFA Telecom Supplies & Material 81505 GSFA Rep / Maint- Key Telep. 871001 Voice/Data Communication Services - GTA Computer Bill 871002 Voice/Data Communication Services - GTA Data Network Bil 871003 Voice/Data Communication Services - GTA Telecommunications Bill 871000 Voice / Data Communication Services (To pay GTA Invoices) Sub 872001 Voice/Data Communication Services - Wire/Cable 872002 Voice/Data Communication Services - MPLS 872003 Voice/Data Communication Services - Video 872004 Voice/Data Communication Services - Local Service 872005 Voice/Data Communication Services - Long Distance 872006 Voice/Data Communication Services - Voice Mail and Other V 872008 Voice/Data Communication Services - PBX 872008 Voice/Data Communication Services - VOIP 872009 Voice/Data Communication Services - Key System 872010 Voice/Data Communication Services - Mobile/Wireless 872011 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Vendors OTHER THAN G

1,947 16,156 18,412
1,425
37,941
5,123 3,366 2,417 49,856
3,314 4,738
68,814

307 Telecommunications Total

106,755

723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings

309 Capital Outlay

-

651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 65374 GSFA Contracts - Xap corp. 654000 Contracts - State Organizations 851000 [IT Expenditure] Professional/Technical Services - Computer/IT 852000 [IT Expenditure] Professional/Technical Services - Computer/IT Expenses

858,737

312 Contracts

858,737

545

Georgia Student Finance Commission

Expenditures by Sub Class (continued)

750000 Transfers Out

314 Transfers

-

690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants

315 Grants

-

200 Bonds

-

847 Investment for Modernization

-

614000 Supplies & Materials

615000 Repairs & Maintenance

616000 Equipment on Inventory but not Capitalized

617000 Water & Sewer

618000 Energy

619000 Rents Other than Real Estate

620000 Insurance & Bonding

621000 Bad Debt Expense

622000 Freight

625000 Discounts Losts

626000 Procurement Card Purchases

627000 Other Operating Expense

640000 Travel

651000 Professional Services

652000 Professional Services - Expenses

653000 Contracts - Private Organizations

862000 [IT Expenditure] Computer Billings (Other Than GTA)

863000 [IT Expenditure] Software (Not Capitalized)

871001 Voice/Data Communication Services - GTA Computer Bill

871002 Voice/Data Communication Services - GTA Data Network Bill

871003 Voice/Data Communication Services - GTA Telecommunications Bill

871000 Voice / Data Communication Services (To pay GTA Invoices) Sub

-

546

Georgia Student Finance Commission

Expenditures by Sub Class (continued)

872001 Voice/Data Communication Services - Wire/Cable

872002 Voice/Data Communication Services - MPLS

872003 Voice/Data Communication Services - Video

872004 Voice/Data Communication Services - Local Service

872005 Voice/Data Communication Services - Long Distance

872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing

872008 Voice/Data Communication Services - PBX

872008 Voice/Data Communication Services - VOIP

872009 Voice/Data Communication Services - Key System

872010 Voice/Data Communication Services - Mobile/Wireless

872011 Voice/Data Communication Services - Other

872000 Voice / Data Communication Services (Vendors OTHER THAN G

-

720000 Equipment (over $5,000)

821000 Computer/Telecommunications Equipment

885 Operating Expenses Colleges

-

501000 Regular Salaries

514000 F.I.C.A.

515000 Retirement

516000 Health Insurance

614000 Supplies & Materials

615000 Repairs & Maintenance

616000 Equipment on Inventory but not Capitalized

618000 Energy

627000 Other Operating Expense

640000 Travel

651000 Per Diem & Fees

653000 Contracts

863000 [IT Expenditure] Software (Not Capitalized)

871001 Voice/Data Communication Services - GTA Computer Bill

872000 Voice / Data Communication Services (Vendors OTHER THAN GTA )

889 Quickstart

-

TOTAL EXPENDITURES State Funds Federal Funds Lottery Funds Other Funds

5,021,640
2,050,958 2,970,681

Full Time Equivalent Positions

30

Full Time Equivalent Consultants

547

Georgia Student Finance Commission

Chapter 2, Section B - Expenditures by Application

Application Name (include short name and/or Acronym) IFA Loan Servicing
SSP Loan Processing

Consultant Position FY 2008

FTE's

FTE's Expenditures

2

334,776

1

167,388

Document Management System

1

167,388

Web Application Development Oracle Financials for Government Interactive Voice Response (IVR) HOPE Invoicing System Scholarships & Grants System Application Standardization System

3.5

585,858

2

334,776

0.5

83,694

1

167,388

4

669,552

2

334,776

Customer Relationship Management System Georgia Mentor Site - GAcollege411 Transcript Exchange & HOPE GPA

0.5

83,694

1.5

251,082

5

836,940

TOTAL Applications Expenditures TOTAL Applications Positions
TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions
TOTAL EXPENDITURES TOTAL POSITIONS

4,017,312

0

24

6

1,004,328

0

6

5,021,640

0

30

548

Georgia Student Finance Commission

Chapter 3 Applications Profile
(Program, Function, Business Impact, etc.)

Application A:
IFA LOAN SERVICING
Program or Sub-Program: Unit A Programs - Guaranteed Educational Loans; North Georgia Military Scholarship Grants. Unit B Programs - Georgia Military Scholarship; HOPE Teacher Scholarships; HOPE Promise Scholarships; HOPE Promise II Scholarships; Engineer Scholarships
Description of Application Function: Supports all FFELP Loan and State Service Cancelable Loan Servicing including Collections and Management Reporting.

o Platform/Host: o Operating System: o Database:

iSeries OS/400 DB2

Annual Volume: Unit of Measure:
FY 2008 $334,776

Not Available Not Available
Consultant FTEs: 0.00

Staff FTEs: 2.00

Application B:
SSP LOAN PROCESSING
Program or Sub-Program: Unit A Programs - Guaranteed Educational Loans; North Georgia Military Scholarship Grants. Unit B Programs - Georgia Military Scholarship; HOPE Teacher Scholarships; HOPE Promise Scholarships; HOPE Promise II Scholarships; Engineer Scholarships
Description of Application Function: This application supports all disbursements for all FFELP Loan and Service Cancelable Loans originated by GSFC.

o Platform/Host: o Operating System: o Database:

iSeries OS/400 DB2

Annual Volume: Unit of Measure:
FY 2008 $167,388

Not Available Not Available
Consultant FTEs: 0.00

Staff FTEs: 1.00

549

Georgia Student Finance Commission

Application C:
SCHOLARSHIPS & GRANTS
Program or Sub-Program: Unit A Programs - Tuition Equalization Grants; Law Enforcement Personnel Dependent's Grants; North Georgia College ROTC Grants; LEAP Program; HERO Program; Governor's Scholarship. Unit B Programs HOPE Scholarship Public Schools; HOPE Grant; HOPE GED; HOPE Private Colleges; HOPE Accel Program; Public Safety Memorial Grant
Description of Application Function: This application supports all existing Scholarships and Grants Processing including approval of Awards, disbursement of funds to the schools, and tracking of applicant data. Primary programs supported include HOPE Scholarship and HOPE Grants.

o Platform/Host: o Operating System: o Database:

HP UNIX Server UNIX Oracle

Annual Volume: Unit of Measure:
FY 2008 $669,552

Not Available Not Available
Consultant FTEs: 0.00

Staff FTEs: 4.00

Application D:

DOCUMENT MANAGEMENT SYSTEM

Program or Sub-Program: Unit A Programs - Guaranteed Educational Loans;

North Georgia Military Scholarship Grants; Tuition Equalization Grants; Law

Enforcement Personnel Dependent's Grants; North Georgia College ROTC Grants;

HERO Program; LEAP Program; Governor's Scholarship. Unit B Programs -

Georgia Military Scholarship; HOPE Teacher Scholarships; HOPE Promise

Scholarships; HOPE Promise II Scholarships; Engineer Scholarships; HOPE

Scholarship Public Schools; HOPE Grant; HOPE GED; HOPE Private Colleges;

Public Safety Memorial Grant; HOPE Accel Program.

Description of Application Function:

Implement the Workflow and ERM pieces of the new Document

Management System

o Platform/Host:

Dell Servers

o Operating System:

Win2000

o Database:

Oracle

Annual Volume: Unit of Measure:
FY 2008 $167,388

Not Available Not Available
Consultant FTEs: 0.00

Staff FTEs: 1.00

550

Georgia Student Finance Commission

Application E:
WEB APPLICATION DEVELOPMENT
Program or Sub-Program: Unit A Programs - Guaranteed Educational Loans; North Georgia Military Scholarship Grants; Tuition Equalization Grants; Law Enforcement Personnel Dependent's Grants; North Georgia College ROTC Grants; LEAP Program; HERO Program; Governor's Scholarship Unit B Programs - Georgia Military Scholarship; HOPE Teacher Scholarships; HOPE Promise Scholarships; HOPE Promise II Scholarships; Engineer Scholarships; HOPE Scholarship Public Schools; HOPE Grant; HOPE GED; HOPE Private Colleges; Public Safety Memorial Grant; HOPE Accel Program
Description of Application Function: Continued work at enhancing the GSFC Web Site by development of additional functionality for our customers, such as PLUS Loan Preapproval, New Borrower Web Interface for IFA Loans, Credit Card Payments, and Online Quick Payment Options.

o Platform/Host: o Operating System: o Database:

Dell Servers Win2000 SQL Server & Oracle

Annual Volume: Unit of Measure:
FY 2008 $585,858

Not Available Not Available
Consultant FTEs: 0.00

Staff FTEs: 3.50

Application F:
ORACLE FINANCIALS FOR GOVERNMENT
Program or Sub-Program: Unit A Programs - Guaranteed Educational Loans; North Georgia Military Scholarship Grants; Tuition Equalization Grants; Law Enforcement Personnel Dependent's Grants; North Georgia College ROTC Grants; LEAP Program; HERO Program; Governor's Scholarship. Unit B Programs - Georgia Military Scholarship; HOPE Teacher Scholarships; HOPE Promise Scholarships; HOPE Promise II Scholarships; Engineer Scholarships; HOPE Scholarship Public Schools; HOPE Grant; HOPE GED; HOPE Private Colleges; Public Safety Memorial Grant; HOPE Accel Program
Description of Application Function: Initial hardware acquired and conversion work completed for the upgrade of our Oracle Financials for Government application to Version 11i

o Platform/Host: o Operating System: o Database:

HP UNIX Servers UNIX Oracle

Annual Volume: Unit of Measure:
FY 2008 $334,776

Not Available Not Available
Consultant FTEs: 0.00

Staff FTEs: 2.00

551

Georgia Student Finance Commission

Application G:
INTERACTIVE VOICE RESPONSE (IVR)
Program or Sub-Program: Unit A Programs - Guaranteed Educational Loans; Governor's Scholarship; North Georgia Military Scholarship Grants; Tuition Equalization Grants; Law Enforcement Personnel Dependent's Grants; North Georgia College ROTC Grants; LEAP Program. Unit B Programs Georgia Military Scholarship; HOPE Teacher Scholarships; HOPE Promise Scholarships; HOPE Promise II Scholarships; Engineer Scholarships; HOPE Scholarship Public Schools; HOPE Grant; HOPE GED; HOPE Private Colleges; Public Safety Memorial Grant; HOPE Accel Program
Description of Application Function: Interactive automated telephone information provides 7X24 services on basic Customer Contact information related to awards, application approvals, loan status as well as general information about GSFC Programs.

o Platform/Host: o Operating System: o Database:

Dell Servers Win2000 Oracle

Annual Volume: Unit of Measure:
FY 2008 $83,694

Not Available Not Available
Consultant FTEs: 0.00

Staff FTEs: 0.50

Application H:
HOPE INVOICING SYSTEM
Program or Sub-Program: Unit B Programs-HOPE Scholarship Public Schools; HOPE Grant; HOPE GED; HOPE Private Colleges; HOPE Accel Program
Description of Application Function: Design and develop a process of controls that will allow for the confirmation of all HOPE eligible students and the proper disbursement and audit of all funds related to the HOPE Scholarship in the state of Georgia. Implement statewide.

o Platform/Host: o Operating System: o Database:

HP UNIX Server UNIX Oracle

Annual Volume: Unit of Measure:
FY 2008 $167,388

Not Available Not Available
Consultant FTEs: 0.00

Staff FTEs: 1.00

552

Georgia Student Finance Commission

Application I:
TRANSCRIPT EXCHANGE HOPE GPA
Program or Sub-Program: Unit B Programs - HOPE Scholarship Public Schools; HOPE Grant; HOPE Private Colleges
Description of Application Function: Defined Requirements to capture all high school transcripts for use in calculating 2007 HOPE GPA as mandated by law. Contracted with XAP Corporation to provide the Transcript Repository and Post Secondary Transcript Interface. Developed deployment plan to extract transcript data from each of the 600 high schools and 35 SIS utilized in Georgia. Defined methodology and developed specifications for using the electronic transcripts to calculate the HOPE GPA as per the rules. Designed and developed transcript database interfaces and began developing the software to calculate the GPA from the electronic transcripts.

o Platform/Host: o Operating System: o Database:

HP Unix Servers UXIX Oracle

Annual Volume: Unit of Measure:
FY 2008 $836,940

Not Available Not Available
Consultant FTEs: 0.00

Staff FTEs: 5.00

Application J:
APPLICATION STANDARDIZATION SYSTEM
Program or Sub-Program: Unit A Programs - Guaranteed Educational Loans; Governor's Scholarship; North Georgia Military Scholarship Grants; Tuition Equalization Grants; Law Enforcement Personnel Dependent's Grants; North Georgia College ROTC Grants; LEAP Program. Unit B Programs Georgia Military Scholarship; HOPE Teacher Scholarships; HOPE Promise Scholarships; HOPE Promise II Scholarships; Engineer Scholarships; HOPE Scholarship Public Schools; HOPE Grant; HOPE GED; HOPE Private Colleges; Public Safety Memorial Grant; HOPE Accel Program
Description of Application Function: Design and develop a new web based application process to capture the application information for all the scholarship, grant and loan programs offered by GSFC. Provide an interface to an eligibility checks service to automatically perform electronic confirmation of the applicant's eligibility for the individual program. Provide interfaces to the schools for their certification requirements and information sharing.

o Platform/Host: o Operating System: o Database:

HP UNIX Server UNIX Oracle

Annual Volume: Not Available

553

Georgia Student Finance Commission

Unit of Measure: FY 2008 $334,776

Not Available Consultant FTEs: 0.00

Staff FTEs: 2.00

Application K:
CUSTOMER RELATIONSHIP MANAGEMENT SYSYTEM
Program or Sub-Program: Unit A Programs - Guaranteed Educational Loans; Governor's Scholarship; North Georgia Military Scholarship Grants; Tuition Equalization Grants; Law Enforcement Personnel Dependent's Grants; North Georgia College ROTC Grants; LEAP Program. Unit B Programs Georgia Military Scholarship; HOPE Teacher Scholarships; HOPE Promise Scholarships; HOPE Promise II Scholarships; Engineer Scholarships; HOPE Scholarship Public Schools; HOPE Grant; HOPE GED; HOPE Private Colleges; Public Safety Memorial Grant; HOPE Accel Program
Description of Application Function: Implement the Surado CRM application for Customer Contact, Marketing, Sales, and Customer Support functions within GSFC. Consolidate all customer contacts information to one repository. Ultimately consolidate all student and parent contact data to CRM with automatic updates to the back transaction systems.

o Platform/Host: o Operating System: o Database:

Dell Server Win2000 SQL Server

Annual Volume: Unit of Measure:
FY 2008 $83,694

Not Available Not Available
Consultant FTEs: 0.00

Staff FTEs: 0.50

Application L:
GEORGIA MENTOR SITE
Program or Sub-Program: Unit A Programs HERO Program. Unit B Programs HOPE Scholarship Public Schools; HOPE Private Colleges.
Description of Application Function: Work with XAP Corporation to define the custom functions and security needs of the new Georgia Mentor Site initiative.

o Platform/Host: o Operating System: o Database:

XAP Hosting XAP XAP

Annual Volume: Unit of Measure:
FY 2008

Not Available Not Available
Consultant FTEs:

Staff FTEs:

554

$251,082

Georgia Student Finance Commission

0.00

1.00

555

Georgia Student Finance Commission

Chapter 4 - Inventory & Capitalized Assets

ITEM
Mainframe Desktop workstations Laptop workstations Servers Other (where applicable):
Routers Switches Firewalls Network printers Workstation printers Plotters Scanners
Other

DESCRIPTION
IBM iSeries 810 Dell Optimum Dell Inspiron HP UNIX servers; Win2000 servers Interactive Voice Response System Cisco Summit ISS HP LaserJet HP DeskJet HP Kodak Avaya Unix Server for Predictive Dialer

QUANTITY
1 215 50 35
1 6 4 4 15 35 1 5 1

Wireless Devices

BlackBerry

20

393

Capitalized Asset Value of IT Equipment:

$826,000

General Age and Condition of Equipment:
Description of condition. Generally the equipment is much newer than it was 3 years ago. The iSeries, IVR, Document Scanners, plotter and Predictive Dialer are all new in the last 3 years. Workstations and Laptops are all being replaced on a 3-4 year rotation schedule. Approximately 150 of our workstations have been replaced in the past 36 months.

556

State of Georgia
Information Technology Expenditures Report Fiscal Year 2008
For Period July 1, 2007 June 30, 2008
Georgia Office of Commissioner of Insurance
0

Georgia Office of Commissioner of Insurance
Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments
Agency Vision
The vision of the Office of Commissioner of Insurance is to have a well-trained workforce, utilizing state of the art technology to facilitate professional regulation, greater coordination and uniformity among state regulators, greater public access to services and information that results in a more fire safe environment and consumer friendly, competitive market place for insurance and loan products.
Agency Mission
The mission of the Office of Insurance Commissioner is to ensure that the public's interests are served through professional oversight of regulated industries, consumer protection and broad based educational activities.
Agency Strategic Goals
Aggressively enforce insurance company solvency standards to protect consumers.
Ensure a level playing field to provide consumers affordable prices and a stable insurance market.
Actively pursue those engaging in fraudulent activities to the fullest extent allowed by law.
Expand consumer and public education activities.
Expand the agency's capability to continue to provide timely and responsive replies to consumer inquiries.
Streamline licensing and regulatory activities.
241

Georgia Office of Commissioner of Insurance
Integrate an e-commerce environment into agency operations Reduce fire deaths and increase fire safety though enforcement, inspection and education.

Agency IT Projects
PROJECT A Extinguisher Licensing and Permitting Application
Project Description and Benefit: The purpose of this application is to allow SFMO (Safety Fire Marshals Office) personnel to record, maintain and report Extinguisher Licensing application information, and store the associated documents electronically in a document repository. It will also allow for the printing of license and permit badges. In addition, records will be entered and maintained for corporations, business and technician entities. Historical data will also be captured.

Project Status
Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

Planning/Analysis/Design Construction/Implementation

Medium

$50,000 or less

State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT B Automation of Licensing and Permitting
Project Description and Benefit: This project is intended to make use of the internet to automate many licensing and permitting activities. When completed, it should provide better service to the public, reduce paperwork, improve processing time and make the agency more accessible to the public.

Project Status
Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

Planning/Analysis/Design Construction/Implementation

Medium

$50,001-250,000

State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT C Industrial Loan Examinations
Project Description and Benefit: This project will allow the Industrial Loan Division's field personnel to capture their Examination information electronically and produce reports to be submitted to headquarters. In the near future, the capability to electronically transmit their Examinations information to headquarters will be available as well.

242

Georgia Office of Commissioner of Insurance

Project Status
Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

Planning/Analysis/Design

Low $50,000 or less
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT D Industrial Loan Weekly Examinations
Project Description and Benefit: This project will allow the Industrial Loan field personnel to capture their weekly reporting information electronically and generate the report to be sent to headquarters. This application has the additional benefit of helping the field personnel get familiar with using the Tablet PC in their day to day work as one of their business tools.

Project Status
Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

RFP not needed. Planning/Analysis & Design. Construction/Implementation

High

$50,000 or less

State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT E IT Electronic Fund Transfer and Payment
Project Description and Benefit: This project is designed to allow the agency to receive funds through a variety of electronic media to include wire transfers and credit cards. This will reduce the number of paper checks processed, improve processing time and eliminate many of the potential problems associated with paper processing.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

Planning/Analysis/Design

Medium $50,001-250,000
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT F Re-Design OCI Web Site and Intranet
Project Description and Benefit: This project is designed to enhance the agency's capability to make information more available to the public and to provide greater access to services and educational materials offered by the agency to both web site visitors and internal personnel.

243

Georgia Office of Commissioner of Insurance

Project Status
Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

Planning/Analysis/Design Construction/Implementation Complete/Maintenance

High $50,000 or less
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT G Data Trend Analysis
Project Description and Benefit: This project will allow the department to develop applications to extract and analyze data from its various data repositories. This will allow the agency to be more proactive in performing regulatory mandates.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

Not Reported Low $50,000 or less
State Funds
Not Reported

FY 2005 Total Funding
Not Reported

PROJECT H Electronic Rate and Form Filing
Project Description and Benefit: This project is part of the federal Gramm-Leach-Blyley initiatives. It will allow insurance companies to file requests for changes in rates or forms and to obtain approval for new offerings and products. Automation will result in more timely and expeditions reviews of various requests.

Project Status
Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

Planning/Analysis/Design Construction/Implementation

Medium

$50,000 or less

State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT I Staff Adjuster on-line Registration and Invoicing
Project Description and Benefit: This application allows P&C Insurance Companies to register their staff adjusters on-line via the Insurance Department's web portal and provide verification as to the success of the registration process. Invoices are generated on a monthly basis for the registration maintenance.

244

Georgia Office of Commissioner of Insurance

Project Status
Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

Planning/Analysis/Design Construction/Implementation Complete/Maintenance

High $50,000 or less
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT J Electronic Inspection and Incident Reporting
Project Description and Benefit: This project is designed to provide remote field personnel having inspection and investigation responsibilities with access to server based information and applications to facilitate reporting and acceptance of requested and required data from regulated entities. This project will also reduce the amount of paper processed and stored and provide more timely access to information.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

Planning/Analysis & Design

Medium $50,001-250,000
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT K Emergency Adjuster on-line Registration and Permitting
Project Description and Benefit: This application will allow Insurance companies to register their emergency adjusters on-line via the Insurance Department's web portal and provide verification as to the success of the registration process. This application will also consist of a VB.NET module that will allow the Director of the Agents Licensing Division to assign disaster permit numbers Insurance companies who in turn assign these permit numbers to their emergency adjusters should they need to work in a GEMA declared disaster site.

Project Status
Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

Planning/Analysis/Design Construction/Implementation Complete/Maintenance

High $50,000 or less
State Funds
Not Reported

Federal/Other Funds
Not Reported

245

Georgia Office of Commissioner of Insurance

PROJECT L Intranet HelpDesk System
Project Description and Benefit: This application will allow all personnel in the Insurance Department to submit a request for services to the appropriate person in the Computer Services and Information Technology Division and receive an email response when the request status changes.

Project Status
Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

Planning/Analysis/Design Construction/Implementation Complete/Maintenance

Medium $50,000 or less
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT M IL Quarterly and Annual Reports
Project Description and Benefit: Automating the Industrial Loan Quarterly and Annual Reports via the use of interactive PDFs with embedded calculations will allow the Industrial Loan Companies to go to the Insurance Department's web site, request the Quarterly (IL-12) or Annual (IL-7) report, fill it out and save it. The embedded calculations will prevent errors and allow for accurate forms to be submitted to the Industrial Loan Division.

Project Status
Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

Planning/Analysis/Design Construction/Implementation Complete/Maintenance

Medium $50,000 or less
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT N SFMO Fire Symposium System
Project Description and Benefit: This system will provide a portable means for registering attendees, printing ID, bar coded badges and tracking class attendance The data will be consolidated on a server at the Insurance Department after the symposium for historical and reporting purposes.

Project Status
Project Priority Lifetime Cost of Project FY 2008 Total Funding

Planning/Analysis/Design Construction/Implementation Complete/Maintenance

Medium $50,000 or less
State Funds

Federal/Other Funds

246

Georgia Office of Commissioner of Insurance

Not Reported

Not Reported

Not Reported

PROJECT O Joint Fire Chief Symposium
Project Description and Benefit: This system will provide a portable means for registering attendees, printing ID, bar coded badges and tracking class attendance. The data will be consolidated on a server at the Insurance Department after the symposium for historical and reporting purposes.

Project Status
Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

Planning/Analysis/Design Construction/Implementation Complete/Maintenance

Medium $50,000 or less
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT P GAFC/GSFA Symposium
Project Description and Benefit: This system will provide a portable means for registering attendees, printing ID, bar coded badges and tracking class attendance. The data will be consolidated on a server at the Insurance Department after the symposium for historical and reporting purposes

Project Status
Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

Planning/Analysis/Design Construction/Implementation Complete/Maintenance

Medium $50,000 or less
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT Q MFH Training Registration System
Project Description and Benefit: This system will provide a portable means for registering attendees, printing ID, bar coded badges and tracking class attendance.

Project Status
Project Priority Lifetime Cost of Project FY 2008 Total Funding

Planning/Analysis/Design Construction/Implementation Complete/Maintenance

Medium $50,000 or less
State Funds

Federal/Other Funds

247

Georgia Office of Commissioner of Insurance

Not Reported

Not Reported

Not Reported

PROJECT R Fraud and Arson Case Management System
Project Description and Benefit: Allow for the Enforcement Division to record and track cases for fraud and arson investigation, including investigator(s) assigned and other details pertaining to the case.

Project Status
Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

Planning/Analysis/Design Construction/Implementation

High $50,001-250,000
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT S Premium Tax Interactive Forms
Project Description and Benefit: The development of three interactive PDF forms allows the Premium Tax Division to make available three separate, important forms for Insurance companies to use when filing their tax. These forms have embedded calculations and edits to prevent errors and "recycling" of the forms. This expedites and allows for more efficiency in processing the submitted forms.

Project Status
Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

Planning/Analysis/Design Construction/Implementation Complete/Maintenance

Medium $50,000 or less
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT T HAZMAT Inspection Form
Project Description and Benefit: The development of this interactive PDF form will allow the Hazardous Materials field personnel to utilize a new "tool" to help them complete their inspections using a "smart" form with edits. It will also allow them to utilize their Tablet PC to have the inspected company representative sign the forms using the stylus. This way the signatures are captured in a form that can be transmitted via email attachment instead of mailing them to headquarters, which allows for electronic storage of the inspection forms.

Project Status Project Priority

Planning/Analysis/Design Construction/Implementation Complete/Maintenance
Low

248

Georgia Office of Commissioner of Insurance

Lifetime Cost of Project FY 2008 Total Funding
Not Reported

$50,000 or less
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT U Automate Form A-713
Project Description and Benefit: Automating the building and parking security access form (A-713) allows the Personnel Division personnel to electronically generate the form, filling in information retrieved from the Personnel database, instead of manually filling out the form.

Project Status
Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

Planning/Analysis/Design Construction/Implementation Complete/Maintenance

Low $50,000 or less
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT V Fire Symposium Web Service
Project Description and Benefit: Development of this web services allows the fire symposium registrants to register and pay their fees through the Georgia Fire Marshals Consortium web site and the information transmitted to the Insurance Department's SQL server for storage, analysis and reporting.

Project Status
Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

Planning/Analysis/Design Construction/Implementation Complete/Maintenance

Low $50,000 or less
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT W Pearson Web Service
Project Description and Benefit: Development of this web service allows the Pearson Company (Previously Promissor) to verify the authenticity of an Insurance Agent's license number against the Insurance Department's database.

Project Status Project Priority

Planning/Analysis/Design Construction/Implementation Complete/Maintenance
Medium

249

Georgia Office of Commissioner of Insurance

Lifetime Cost of Project FY 2008 Total Funding
Not Reported

$50,000 or less
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT X PSC Web Service
Project Description and Benefit: This web service allows the Public Service Commission (PSC) to extract Insurance Company information nightly from the Insurance Department's database in order to verify whether or not a company actually exists and, if so, is the company in active or inactive status.

Project Status
Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

Planning/Analysis/Design Construction/Implementation Complete/Maintenance

Medium $50,000 or less
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT Y SQL Server 2005
Project Description and Benefit: The purpose of this project was to upgrade our "third party" SQL server to SQL Server 2005. This server is used solely for third party software installations, including the new fraud and arson investigation database.

Project Status
Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

Planning/Analysis/Design Construction/Implementation Complete/Maintenance

Medium $50,000 or less
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT Z Regulation Web Site Postings
Project Description and Benefit: This web application allows the Administrative Procedures Division to post regulations and their status on the Insurance Department's web site.

Project Status Project Priority

Planning/Analysis/Design Construction/Implementation Complete/Maintenance
High

250

Georgia Office of Commissioner of Insurance

Lifetime Cost of Project FY 2008 Total Funding
Not Reported

$50,000 or less
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT AA Podcast Web Site Availability
Project Description and Benefit: This web application allows the Media Relations Division to post podcasts of the Commissioner's speeches or other important and relevant topics on the Insurance Department's web site.

Project Status
Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

Planning/Analysis/Design Construction/Implementation Complete/Maintenance

High $50,000 or less
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT AB Hosted Enterprise Wide Web-Based Application
Project Description and Benefit: The purpose of implementing an enterprise wide application is to ensure that all divisions are utilizing the same set of software modules to store, retrieve and report information from the same information repository. The same "look and feel" that each module of the application provides will lend itself to more efficient crosstraining and less training time in general. It will also eliminate the need to maintain two master company databases, as is the case currently. It will allow for the Insurance regulation functions of the Insurance Department to achieve efficiencies.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

Planning/Analysis/Design

High

$50,001 - $250,000

State Funds

Federal/Other Funds

Not Reported

Not Reported

PROJECT AC Document Management
Project Description and Benefit: The purpose of implementing a document management system was to create a high volume, high capacity document repository for agency documents. This VB.net application can be added to a variety of clients from windows based applications to web based applications.

Project Status Project Priority

Complete/Maintenance High

251

Georgia Office of Commissioner of Insurance

Lifetime Cost of Project FY 2008 Total Funding
Not Reported

$50,000 or less
State Funds
Not Reported

Federal/Other Funds
Not Reported

252

Georgia Department of Administrative Services
Agency Major IT Accomplishments
Extinguisher Licensing and Permitting Application
The project team has completed the functional design phase of the project and is currently in the detail design phase. Overlapping this detail design phase will be user testing, which began on 08/08/2008. Scheduled completion date is 10/01/2008, except for user documentation.
Automate Licensing Permitting
The Department has automated by outsourcing the Agents Licensing Renewal process and is on schedule to outsource both agency (01/01/2009) and agent (01/01/2010) initial licensing applications on-line.
Electronic Plan Submission - Review - Annotation and Approval
Desktop architecture has been procured to facilitate the graphics and speed requirements of a CAD based review process. The entire engineering application is being reviewed. The department has not yet implemented this project.
Industrial Loan Examinations
This project allows for the overlapping of the functional and detail design phases of development, which is the current status.
IT Electronic Fund Transfer and Payments
Some funds are collected and payments are made through use of EFT. However, until a standard is adopted with respect to the use of credit cards and debit cards, payment by cash or check remains the primary payment method.
Industrial Loan Weekly Examinations
This application was installed on 06/02/2008 and turned over to the end-user to use on their Tablet PCs.
Data and Trend Analysis
The Department is in the process of re-engineering its data base architecture to a SQL standard. This transition is very time consuming and will require several years to fully transition. A number of conversions to SQL were accomplished and the process is ongoing.
253

Georgia Office of Commissioner of Insurance
Electronic Rate and Form Filing
The Department presently offers limited online filing capabilities and has re-engineered the in-house tracking and monitoring application for the Life and Health Division. The P&C Division has fully converted to NAICs "SERFF" and the Life and Health Division is in the process of doing so.
Re-Design OCI Web Site and Intranet
The Intranet re-design was placed into production on 05/05/2008 and the web site on 07/16/2008. Of course there will always be "fine tuning" and on-going revisions as new information offerings and ideas become available.
Electronic Inspection and Incident Reporting - SFMO
Tablet PCs have been procured and an electronic inspection reports have been developed for use in the field by various sub-divisions within the Safety Fire Division. Third party software is currently being evaluated.
Staff Adjuster on-line Registration and Invoicing
This application was placed in production for registration on 11/28/2007 and for invoicing on 04/21/2008. Currently, only on-line registrations are accepted by the Agents Licensing Division. Also, Invoices have been generated and emailed to the appropriate company designee.
Emergency Adjuster on-line Registration and Permitting
This application was placed in production on 11/28/2007. Companies have registered their emergency adjusters and the Agents. Licensing Division has assigned permit numbers
to the companies who have requested them.
Intranet HelpDesk System
This system was made available to employees in March to submit and track help desk tickets. To date, IT has resolved 962 help desk tickets using the new system.
IL Quarterly and Annual Reports
This project will allow the Industrial Loan field personnel to capture their weekly reporting information electronically and generate the report to be sent to headquarters. This application has the additional benefit of helping the field personnel get familiar with using the Tablet PC in their day to day work as one of their business tools.
254

Georgia Office of Commissioner of Insurance
SFMO Fire Symposium System
This system allows staff to register and track participation of student participation in agency sponsored training.
Joint Fire Chief Symposium
This system allows staff to register and track participation of student participation in agency sponsored training.
GAFC/GSFA Symposium
This system allows staff to register and track participation of student participation in agency sponsored training.
MFH Training Registration System
This system allows staff to register and track participation of student participation in agency sponsored training.
Fraud and Arson Case Management System
Implemented a COTS package that is used by law enforcement agencies throughout the country to track fraud and arson.
Premium Tax Interactive Forms
Implemented to make the filing of premium taxes more efficient and easier to read. The form contains audit checks and calculations to help prevent filing errors. Forms were put in production on 3/14/08.
HAZMAT Inspection Form
Tablet application developed for field personnel to complete while performing HazMat onsite inspections. Installed on 8/17/07.
Automate Form A-713
Automated the form required by GBA for access control to parking facility and office locations. Installed on 11/28/07.
Fire Symposium Web Service
Provides automated, secure access to agency data for 3rd parties.
255

Georgia Office of Commissioner of Insurance
Pearson Web Service
Provides automated, secure access to agency data for 3rd parties.
PSC Web Service
Provides automated, secure access to agency data for 3rd parties.
SQL Server 2005 Installation
The installation of SQL 2005 was required as part of the Fraud and Arson Case Management solution.
Regulation Web Site Postings
Allows the Administrative Procedure division to post proposed and adopted regulations along with hearing information.
Podcast Web Site Availability
Enables the Department to publish podcasts via the web to help disseminate information to our customers.
Hosted Enterprise Wide Web-Based Application
This project is currently in the procurement phase. More information will be provided once the contracts are signed.
Document Management System
Implemented a flexible in-house document management structure that can be ported to windows and web based applications.
256

Georgia Office of Commissioner of Insurance

Chapter 2, Section A - Expenditures by Sub Class

Account/

Subclass

Description

APPROPRIATED COMMON LINE ITEM EXPENDITURES:

Salaries and Hourly Subtotal

501000 Regular Salaries

511000 Overtime

512000 Permanent Hourly

513000 Temporary Labor

Fringe Benefits Allocation

514000 F.I.C.A.

515000 Retirement

516000 Health Insurance

518000 Unemployment Insurance

519000 Workers' Compensation

520000 Merit System Assessments

598000 Pay for Performance

599000 Lapse 300 Personal Services

610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation

301 Regular Operating Expense

722000 Motor Vehicle

303 Motor Vehicle Purchases

Total Expenditures
538,134 55,763 39,935 56,097
122,971 1,470
814,368
1,104 4,853 1,630
148
435
135 264
8,569
-

257

Georgia Office of Commissioner of Insurance

Expenditures by Sub Class (continued)

713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment

5,820 19,752

304 Equipment

25,572

814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Capitalization Thresho 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support

28,421 1,340
161,320
250
20,387 64,393

305 Computer Charges

276,111

648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals

306 Real Estate Rentals

-

871001 Voice/Data Communication Services - GTA Computer Bi

42,467

871002 Voice/Data Communication Services - GTA Data Network

320

871003 Voice/Data Communication Services - GTA Telecommun

140,460

871000 Voice / Data Communication Services (To pay GTA Invoice

183,246

872001 Voice/Data Communication Services - Wire/Cable

45

872002

872003 Voice/Data Communication Services - MPLS

872004 Voice/Data Communication Services - Video

872005 Voice/Data Communication Services - Local Service

1,703

872006 Voice/Data Communication Services - Long Distance

5,595

872007 Voice/Data Communication Services - Voice Mail and Other Voice Processing

872008 Voice/Data Communication Services - PBX

872009 Voice/Data Communication Services - VOIP

872010 Voice/Data Communication Services - Key System

872011 Voice/Data Communication Services - Mobile/Wireless

74,719

872012 Voice/Data Communication Services - Other

7,243

872000 Voice / Data Communication Services (Vendors OTHER TH

89,305

307 Telecommunications Total

272,551

258

Georgia Office of Commissioner of Insurance

Expenditures by Sub Class (continued)
723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings
309 Capital Outlay
651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 [IT Expenditure] Professional/Technical Services - Computer/IT 852000 [IT Expenditure] Professional/Technical Services - Comp
312 Contracts
750000 Transfers Out
314 Transfers
690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants
315 Grants SPECIAL LINE ITEM EXPENDITURES

44,104
1,052 45,156
-
-

200 Bonds

-

847 Investment for Modernization

-

259

Georgia Office of Commissioner of Insurance

Expenditures by Sub Class (continued)

614000 Supplies & Materials

615000 Repairs & Maintenance

616000 Equipment on Inventory but not Capitalized

617000 Water & Sewer

618000 Energy

619000 Rents Other than Real Estate

620000 Insurance & Bonding

621000 Bad Debt Expense

622000 Freight

625000 Discounts Losts

626000 Procurement Card Purchases

627000 Other Operating Expense

640000 Travel

651000 Professional Services

652000 Professional Services - Expenses

653000 Contracts - Private Organizations

862000 [IT Expenditure] Computer Billings (Other Than GTA)

863000 [IT Expenditure] Software (Not Capitalized)

871001 Voice/Data Communication Services - GTA Computer Bill

871002 Voice/Data Communication Services - GTA Data Network Bill

871003 Voice/Data Communication Services - GTA Telecommunications Bill

871000 Voice / Data Communication Services (To pay GTA Invoice

-

872001 Voice/Data Communication Services - Wire/Cable

872002 Voice/Data Communication Services - MPLS

872003 Voice/Data Communication Services - Video

872004 Voice/Data Communication Services - Local Service

872005 Voice/Data Communication Services - Long Distance

872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing

872007 Voice/Data Communication Services - PBX

872008 Voice/Data Communication Services - VOIP

872009 Voice/Data Communication Services - Key System

872010 Voice/Data Communication Services - Mobile/Wireless

872011 Voice/Data Communication Services - Other

872000 Voice / Data Communication Services (Vendors OTHER TH

-

720000 Equipment (over $5,000)

821000 Computer/Telecommunications Equipment

885 Operating Expenses Colleges

-

260

Georgia Office of Commissioner of Insurance

Expenditures by Sub Class (continued)

501000 Regular Salaries

514000 F.I.C.A.

515000 Retirement

516000 Health Insurance

614000 Supplies & Materials

615000 Repairs & Maintenance

616000 Equipment on Inventory but not Capitalized

618000 Energy

627000 Other Operating Expense

640000 Travel

651000 Per Diem & Fees

653000 Contracts

863000 [IT Expenditure] Software (Not Capitalized)

871001 Voice/Data Communication Services - GTA Computer Bill

872000 Voice / Data Communication Services (Vendors OTHER THAN GTA )

889 Quickstart

-

000 Other

-

000 Other

-

000 Other
TOTAL EXPENDITURES State Funds Federal Funds Other Funds
Full Time Equivalent Positions Full Time Equivalent Consultants

1,442,328

261

Georgia Office of Commissioner of Insurance

Chapter 2, Section B - Expenditures by Application

Application Name (include short name and/or Acronym)
Extinguisher Licensing and Permitting Application Automation of Licensing and Permitting Electronic Plan Submission, Review and Approval Industrial Loan Examinations IT Electronic Fund Transfer and Payment Industrial Loan Weekly Examinations Data and Trend Analysis Electronic Rate and Form Filing Re-Design OCI Web Site and Intranet Electronic Inspection and Incident Reporting - SFMO Staff Adjuster on-line Registration and Invoicing Emergency Adjuster on-line Registration and Permitting Intranet HelpDesk System IL Quarterly and Annual Reports SFMO Fire Symposium System Joint Fire Chief Symposium GAFC/GSFA Symposium MFH Training Registration System Fraud and Arson Case Management System Premium Tax Interactive Forms HAZMAT Inspection Form Automate Form A-713 Fire Symposium Web Service Pearson Web Service PSC Web Service SQL Server 2005 Regulation Web Site Postings Podcast Web Site Availability Hosted Enterprise Wide Web-Data Base Application Document Management System

Consultant Position FY 2007 FTE's FTE's Expenditures

TOTAL Applications Expenditures TOTAL Applications Positions
TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions
TOTAL EXPENDITURES TOTAL POSITIONS

-

0

0

1,442,328.18

0

0

1,442,328.18

0

0

262

Georgia Office of Commissioner of Insurance

Chapter 3 Applications Profile
(Program, Function, Business Impact, etc.)

Application A:
EXTINGUISHER LICENSING AND PERMITTING APPLICATION
Program or Sub-Program: Safety Fire Description of Application Function:
The purpose of this application is to allow SFMO (Safety Fire Marshals Office) personnel to record, maintain and report Extinguisher Licensing application information, and store the associated documents electronically in a document repository. It will also allow for the printing of license and permit badges. In addition, records will be entered and maintained for corporations, business and technician entities. Historical data will also be captured.

o Platform/Host: o Operating System: o Database:

Client App Windows VB

Annual Volume: Unit of Measure:
FY 2008 Not Reported

Not Reported Not Reported
Consultant FTEs: Not Reported

Staff FTEs: Not Reported

Application B
AUTOMATION OF LICENSING AND PERMITTING
Program or Sub-Program: Insurance & Safety Fire Regulation Description of Application Function:
This project is intended to make use of the internet to automate many Insurance Industry licensing and permitting activities. When completed, it should provide better service to the public, reduce paperwork, improve processing time and make the agency more accessible to the public. To date we have implemented web based renewals for the Agents Licensing Division. We will continue to work with the vendor to deliver more services via the web.

o Platform/Host: o Operating System: o Database:

Web Server Web Server Oracle

Annual Volume: Unit of Measure:
FY 2008 Not Reported

Not Reported Not Reported
Consultant FTEs: Not Reported

Staff FTEs: Not Reported

263

Georgia Office of Commissioner of Insurance

Application C

ELECTRONIC PLAN SUBMISSION, REVIEW AND APPROVAL

Program or Sub-Program: Safety Fire

Description of Application Function:

This project will allow the agency to receive, review and process architectural

drawings using the internet. This should facilitate the timely processing of

drawings. By reducing the amount of paper, it will also facilitate storage and

retrieval of records.

o Platform/Host:

NT Server

o Operating System:

Windows Server

o Database:

SQL

Annual Volume: Unit of Measure:
FY 2008 Not Reported

Not Reported Not Reported
Consultant FTEs: Not Reported

Staff FTEs: Not Reported

Application D:
INDUSTRIAL LOAN EXAMINATIONS
Program or Sub-Program: Industrial Loan Description of Application Function:
This project will allow the Industrial Loan Division's field personnel to capture their Examination information electronically and produce reports to be submitted to headquarters. In the near future, the capability to electronically transmit their Examinations information to headquarters will be available as well.

o Platform/Host: o Operating System: o Database:

Client App Windows SQL/Access

Annual Volume: Unit of Measure:
FY 2008 Not Reported

Not Reported Not Reported
Consultant FTEs: Not Reported

Staff FTEs: Not Reported

Application E:
IT ELECTRONIC FUND TRANSFER AND PAYMENT
Program or Sub-Program: Insurance & Safety Fire Regulation Description of Application Function:
This project is designed to allow the agency to receive funds through a variety of electronic media to include wire transfers and credit cards. This will reduce the number of paper checks processed, improve processing time and eliminate many of the potential problems associated with paper processing.

264

Georgia Office of Commissioner of Insurance

o Platform/Host: o Operating System: o Database:

Web Server Web Server ASP

Annual Volume: Unit of Measure:
FY 2008 Not Reported

Not Reported Not Reported
Consultant FTEs: Not Reported

Staff FTEs: Not Reported

Application F:
INDUSTRIAL LOAN WEEKLY EXAMINATIONS
Program or Sub-Program: Industrial Loan Description of Application Function:
This project will allow the Industrial Loan field personnel to capture their weekly reporting information electronically and generate the report to be sent to headquarters. This application has the additional benefit of helping the field personnel get familiar with using the Tablet PC in their day to day work as one of their business tools.

o Platform/Host: o Operating System: o Database:

Client App Windows SQL/Access

Annual Volume: Unit of Measure:
FY 2008 Not Reported

Not Reported Not Reported
Consultant FTEs: Not Reported

Staff FTEs: Not Reported

Application G:
DATA AND TREND ANALYSIS
Program or Sub-Program: Insurance & Safety Fire Regulation Description of Application Function:
This project will allow the department to develop applications to extract and analyze data from its various data repositories. This will allow the agency to be more proactive in performing regulatory mandates.

o Platform/Host: o Operating System: o Database:

NT Server Windows Server SQL

Annual Volume: Unit of Measure:
FY 2008 Not Reported

Not Reported Not Reported
Consultant FTEs: Not Reported

Staff FTEs: Not Reported

265

Georgia Office of Commissioner of Insurance

Application H:
ELECTRONIC RATE AND FORM FILING
Program or Sub-Program: Insurance Regulation Description of Application Function:
This project is part of the federal Gramm-Leach-Bliley initiatives. It will allow insurance companies to file requests for changes in rates or forms and to obtain approval for new offerings and products. Automation will result in more timely and expeditious reviews of various requests. To date, we have implemented P&C filings and Life Filings. We will complete Health filings in FY 09.

o Platform/Host: o Operating System: o Database:

Web Server Windows Server SQL

Annual Volume: Unit of Measure:
FY 2008 Not Reported

Not Reported Not Reported
Consultant FTEs: Not Reported

Staff FTEs: Not Reported

Application I:
RE-DESIGN OCI WEB SITE AND INTRANET
Program or Sub-Program: Insurance/Safety Fire/ Industrial Loan Description of Application Function:
This project is designed to enhance the agency's capability to make information more available to the public and to provide greater access to services and educational materials offered by the agency to both web site visitors and internal personnel.

o Platform/Host: o Operating System: o Database:

Web Server Windows Server ASP/.Net/AJAX

Annual Volume: Unit of Measure:
FY 2008 Not Reported

Not Reported Not Reported
Consultant FTEs: Not Reported

Staff FTEs: Not Reported

Application J:
ELECTRONIC INSPECTION AND INCIDENT REPORTING - SFMO
Program or Sub-Program: Safety Fire Description of Application Function:
This project is designed to provide remote field personnel having inspection and investigation responsibilities with access to server based information and applications to facilitate reporting and acceptance of requested and required

266

Georgia Office of Commissioner of Insurance

data from regulated entities. This project will also reduce the amount of paper processed and stored and provide more timely access to information.

o Platform/Host: o Operating System: o Database:

PC Based Windows SQL

Annual Volume: Unit of Measure:
FY 2008 Not Reported

Not Reported Not Reported
Consultant FTEs: Not Reported

Staff FTEs: Not Reported

Application K:
STAFF ADJUSTER ON-LINE REGISTRATION AND INVOICING
Program or Sub-Program: Insurance Regulation Description of Application Function:
This application allows P&C Insurance Companies to register their staff adjusters on-line via the Insurance Department's web portal and provide verification as to the success of the registration process. Invoices are generated on a monthly basis for the registration maintenance.

o Platform/Host: o Operating System: o Database:

Web Server Windows Server .Net

Annual Volume: Unit of Measure:
FY 2008 Not Reported

Not Reported Not Reported
Consultant FTEs: Not Reported

Staff FTEs: Not Reported

Application L:
EMERGENCY ADJUSTER ON-LINE REGISTRATION AND PERMITTING
Program or Sub-Program: Insurance Regulation Description of Application Function:
This application will allow Insurance companies to register their emergency adjusters on-line via the Insurance Department's web portal and provide verification as to the success of the registration process. This application will also consist of a VB.NET module that will allow the Director of the Agents Licensing Division to assign disaster permit numbers Insurance companies who in turn assign these permit numbers to their emergency adjusters should they need to work in a GEMA declared disaster site. This VB.NET module also allows the Director of the Agents Licensing Division to track payments received for invoices paid for regular staff adjuster registration.

o Platform/Host:

Web Server

267

Georgia Office of Commissioner of Insurance

o Operating System: Windows Server

o Database:

.Net

Annual Volume: Unit of Measure:
FY 2008 Not Reported

Not Reported Not Reported
Consultant FTEs: Not Reported

Staff FTEs: Not Reported

Application M:
INTRANET HELPDESK SYSTEM
Program or Sub-Program: Insurance/Safety Fire/ Industrial Loan Description of Application Function:
This application will allow all personnel in the Insurance Department to submit a request for services to the appropriate person in the Computer Services and Information Technology Division and receive an email response when the request status changes.

o Platform/Host: o Operating System: o Database:

Web Server Windows Server ASP/.Net/AJAX

Annual Volume: Unit of Measure:
FY 2008 Not Reported

Not Reported Not Reported
Consultant FTEs: Not Reported

Staff FTEs: Not Reported

Application N:
IL QUARTERLY AND ANNUAL REPORTS
Program or Sub-Program: Industrial Loan Description of Application Function:
Automating the Industrial Loan Quarterly and Annual Reports via the use of interactive PDFs with embedded calculations will allow the Industrial Loan Companies to go to the Insurance Department's web site, request the Quarterly (IL-12) or Annual (IL-7) report, fill it out and save it. The embedded calculations will prevent errors and allow for accurate forms to be submitted to the Industrial Loan Division.

o Platform/Host: o Operating System: o Database:

Client App Windows SQL/Access

Annual Volume: Unit of Measure:
FY 2008

Not Reported Not Reported
Consultant FTEs:

Staff FTEs:

268

Georgia Office of Commissioner of Insurance

Not Reported

Not Reported

Not Reported

Application O:
SFMO FIRE SYMPOSIUM SYSTEM
Program or Sub-Program: Safety Fire Description of Application Function:
This system will provide a portable means for registering attendees, printing ID, bar coded badges and tracking class attendance. The data will be consolidated on a server at the Insurance Department after the symposium for historical and reporting purposes.

o Platform/Host: o Operating System: o Database:

PC Based Windows Access

Annual Volume: Unit of Measure:
FY 2008 Not Reported

Not Reported Not Reported
Consultant FTEs: Not Reported

Staff FTEs: Not Reported

Application P:
JOINT FIRE CHIEF SYMPOSIUM
Program or Sub-Program: Safety Fire Description of Application Function:
This system will provide a portable means for registering attendees, printing ID, bar coded badges and tracking class attendance. The data will be consolidated on a server at the Insurance Department after the symposium for historical and reporting purposes.

o Platform/Host: o Operating System: o Database:

PC Based Windows Access

Annual Volume: Unit of Measure:
FY 2008 Not Reported

Not Reported Not Reported
Consultant FTEs: Not Reported

Staff FTEs: Not Reported

Application Q:
GAFC/GSFA SYMPOSIUM
Program or Sub-Program: Safety Fire Description of Application Function:
This system will provide a portable means for registering attendees, printing ID, bar coded badges and tracking class attendance. The data will be

269

Georgia Office of Commissioner of Insurance

consolidated on a server at the Insurance Department after the symposium for historical and reporting purposes.

o Platform/Host: o Operating System: o Database:

PC Based Windows Access

Annual Volume: Unit of Measure:
FY 2008 Not Reported

Not Reported Not Reported
Consultant FTEs: Not Reported

Staff FTEs: Not Reported

Application R:
MFH TRAINING REGISTRATION SYSTEM
Program or Sub-Program: Safety Fire Description of Application Function:
This system will provide a portable means for registering attendees, printing ID, bar coded badges and tracking class attendance. The data will be consolidated on a server at the Insurance Department after the symposium for historical and reporting purposes.

o Platform/Host: o Operating System: o Database:

PC Based Windows Access/SQL/VB.Net

Annual Volume: Unit of Measure:
FY 2008 Not Reported

Not Reported Not Reported
Consultant FTEs: Not Reported

Staff FTEs: Not Reported

Application R:
FRAUD AND ARSON CASE MANAGEMENT SYSTEM
Program or Sub-Program: Insurance/Safety Fire/ Industrial Loan Description of Application Function:
Allow for the Enforcement Division to record and track cases for fraud and arson investigation, including investigator(s) assigned and other details pertaining to the case.

o Platform/Host: o Operating System: o Database:

NT Server Windows Server SQL

Annual Volume: Unit of Measure:
FY 2008

Not Reported Not Reported
Consultant FTEs:

Staff FTEs:

270

Georgia Office of Commissioner of Insurance

Not Reported

Not Reported

Not Reported

Application S:
PREMIUM TAX INTERACTIVE FORMS
Program or Sub-Program: Insurance Regulation Description of Application Function:
The development of three interactive PDF forms allows the Premium Tax Division to make available three separate, important forms for Insurance companies to use when filing their tax. These forms have embedded calculations and edits to prevent errors and "recycling" of the forms. This expedites and allows for more efficiency in processing the submitted forms.

o Platform/Host: o Operating System: o Database:

Web Server Adobe PDF N/A

Annual Volume: Unit of Measure:
FY 2008 Not Reported

Not Reported Not Reported
Consultant FTEs: Not Reported

Staff FTEs: Not Reported

Application T:
HAZMAT INSPECTION FORM
Program or Sub-Program: Safety Fire Description of Application Function:
The development of this interactive PDF form will allow the Hazardous Materials field personnel to utilize a new "tool" to help them complete their inspections using a "smart" form with edits. It will also allow them to utilize their Tablet PC to have the inspected company representative sign the forms using the stylus. This way the signatures are captured in a form that can be transmitted via email attachment instead of mailing them to headquarters, which allows for electronic storage of the inspection forms.

o Platform/Host: o Operating System: o Database:

PC Based Windows SQL

Annual Volume: Unit of Measure:
FY 2008 Not Reported

Not Reported Not Reported
Consultant FTEs: Not Reported

Staff FTEs: Not Reported

Application U:
AUTOMATE FORM A-713
Program or Sub-Program: Insurance/Safety Fire/ Industrial Loan

271

Georgia Office of Commissioner of Insurance

Description of Application Function: Automating the building and parking security access form (A-713) allows the Personnel Division personnel to electronically generate the form, filling in information retrieved from the Personnel database, instead of manually filling out the form.

o Platform/Host: o Operating System: o Database:

Web Server Windows Server ASP.Net

Annual Volume: Unit of Measure:
FY 2008 Not Reported

Not Reported Not Reported
Consultant FTEs: Not Reported

Staff FTEs: Not Reported

Application V:
FIRE SYMPOSIUM WEB SERVICE
Program or Sub-Program: Safety Fire Description of Application Function:
Development of this web services allows the fire symposium registrants to register and pay their fees through the Georgia Fire Marshals Consortium web site and the information transmitted to the Insurance Department's SQL server for storage, analysis and reporting.

o Platform/Host: o Operating System: o Database:

Web Server Windows Server ASP.Net

Annual Volume: Unit of Measure:
FY 2008 Not Reported

Not Reported Not Reported
Consultant FTEs: Not Reported

Staff FTEs: Not Reported

Application W:
PEARSON WEB SERVICE
Program or Sub-Program: Insurance Regulation Description of Application Function:
Development of this web service allows the Pearson Company (Previously Promissor) to verify the authenticity of an Insurance Agent's license number against the Insurance Department's database.

o Platform/Host: o Operating System: o Database:

Web Server Windows Server ASP.Net

272

Georgia Office of Commissioner of Insurance

Annual Volume: Unit of Measure:
FY 2008 Not Reported

Not Reported Not Reported
Consultant FTEs: Not Reported

Staff FTEs: Not Reported

Application X:
PSC WEB SERVICE
Program or Sub-Program: Insurance Regulation Description of Application Function:
This web service allows the Public Service Commission (PSC) to extract Insurance Company information nightly from the Insurance Department's database in order to verify whether or not a company actually exists and, if so, is the company in active or inactive status.

o Platform/Host: o Operating System: o Database:

Web Server Windows Server ASP.Net

Annual Volume: Unit of Measure:
FY 2008 Not Reported

Not Reported Not Reported
Consultant FTEs: Not Reported

Staff FTEs: Not Reported

Application Y:
SQL SERVER 2005
Program or Sub-Program: Insurance/Safety Fire/ Industrial Loan Description of Application Function:
The purpose of this project was to upgrade our "third party" SQL server to SQL Server 2005. This server is used solely for third party software installations, including the new fraud and arson investigation database.

o Platform/Host: o Operating System: o Database:

NT Server Windows Server SQL

Annual Volume: Unit of Measure:
FY 2008 Not Reported

Not Reported Not Reported
Consultant FTEs: Not Reported

Staff FTEs: Not Reported

Application Z:
REGULATION WEB SITE POSTINGS
Program or Sub-Program: Insurance/Safety Fire/ Industrial Loan Description of Application Function:

273

Georgia Office of Commissioner of Insurance

This web application allows the Administrative Procedures Division to post regulations and their status on the Insurance Department's web site.

o Platform/Host: o Operating System: o Database:

Web Server Windows Server Asp.net

Annual Volume: Unit of Measure:
FY 2008 Not Reported

Not Reported Not Reported
Consultant FTEs: Not Reported

Staff FTEs: Not Reported

Application AA:
PODCAST WEB SITE AVAILABILITY
Program or Sub-Program: Insurance/Safety Fire/ Industrial Loan Description of Application Function:
This web application allows the Media Relations Division to post podcasts of the Commissioner's speeches or other important and relevant topics on the Insurance Department's web site.

o Platform/Host: o Operating System: o Database:

Web Server Windows Server Asp.net

Annual Volume: Unit of Measure:
FY 2008 Not Reported

Not Reported Not Reported
Consultant FTEs: Not Reported

Staff FTEs: Not Reported

Application AB:
HOSTED ENTERPRISE WIDE WEB-DATA BASE APPLICATION
Program or Sub-Program: Insurance Regulation Description of Application Function:
The purpose of implementing an enterprise wide application is to ensure that all divisions are utilizing the same set of software modules to store, retrieve and report information from the same information repository. The same "look and feel" that each module of the application provides will lend itself to more efficient cross-training and less training time in general. It will also eliminate the need to maintain two master company databases, as is the case currently. It will allow for the Insurance regulation functions of the Insurance Department to achieve efficiencies.

o Platform/Host: o Operating System: o Database:

Web Server Windows Server SQL

274

Georgia Office of Commissioner of Insurance

Annual Volume: Unit of Measure:
FY 2008 Not Reported

Not Reported Not Reported
Consultant FTEs: Not Reported

Staff FTEs: Not Reported

Application AC:
DOCUMENT MANAGEMENT SYSTEM
Program or Sub-Program: Insurance/Safety Fire/ Industrial Loan Description of Application Function:
The purpose of implementing a document management system was to create a high volume, high capacity document repository for agency documents. This VB.net application can be added to a variety of clients from windows based applications to web based applications.

o Platform/Host: o Operating System: o Database:

Web Server Windows Server SQL/VB.net

Annual Volume: Unit of Measure:
FY 2008 Not Reported

Not Reported Not Reported
Consultant FTEs: Not Reported

Staff FTEs: Not Reported

275

Georgia Office of Commissioner of Insurance

Chapter 4 - Inventory & Capitalized Assets

ITEM
Mainframe Desktop workstations Laptop workstations Servers Other (where applicable):
Routers Switches Firewalls Network printers Workstation printers Plotters Scanners
Other
Wireless

DESCRIPTION
Tablet PCs Tape Backup Projectors Search Device UPS Storage

Total

Capitalized Asset Value of IT Equipment:

$738,200

QUANTITY
182 16 15
1 17 3 19 105 1 14 137 1 4 1 4 2 6
528

General Age and Condition of Equipment: Description of condition. 2.5 Years, Excellent

276

Georgia Office of Commissioner of Insurance
277

State of Georgia
Information Technology Expenditures Report Fiscal Year 2008
For Period July 1, 2007 June 30, 2008
Georgia Forestry Commission
0

Georgia Forestry Commission
Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments
Agency Vision
The Georgia Forestry Commission will ensure: "Healthy, sustainable forest providing clean air, clean water, and abundant products for future generations."
Agency Mission
To provide leadership, service, and education in the protection and conservation of Georgia's forest resources.
Agency Strategic Goals
Not Reported

Agency IT Projects
PROJECT A: VHF Communication Tower Replacement Project Description and Benefit: Tower was damaged and aged forced replacement.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
$536,230

Complete/Maintenance

High

Not Reported

State Funds

Federal/Other Funds

$0

$536,230

PROJECT B: County unit PC and Printer Replacement Project Description and Benefit: Replace pc and printers that were 6 years old.

Project Status

Complete/Maintenance

561

Georgia Forestry Commission

Project Priority Lifetime Cost of Project FY 2008 Total Funding
$191,065

Not Reported Not Reported
State Funds
$191,065

Federal/Other Funds
$0

PROJECT C: Forest Management GPS unit upgrades Project Description and Benefit: GIS and GPS worked performed by field foresters.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
$285,000

Complete/Maintenance

Not Reported Not Reported
State Funds
$0

Federal/Other Funds
$285,000

Agency Major IT Accomplishments
Not Reported

562

Georgia Forestry Commission

Chapter 2, Section A - Expenditures by Sub Class

Account/

Subclass

Description

APPROPRIATED COMMON LINE ITEM EXPENDITURES:

Salaries and Hourly Subtotal

501000 Regular Salaries

511000 Overtime

512000 Permanent Hourly

513000 Temporary Labor

Fringe Benefits Allocation

514000 F.I.C.A.

515000 Retirement

516000 Health Insurance

518000 Unemployment Insurance

519000 Workers' Compensation

520000 Merit System Assessments

598000 Pay for Performance

599000 Lapse 300 Personal Services

610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation

301 Regular Operating Expense

722000 Motor Vehicle

303 Motor Vehicle Purchases

Total Expenditures
254,920 40,081 5,080 21,116 26,538 48,859
396,593
5,116 385,355
1,665 120,772
3,507
760 1,290
518,465
-

563

Georgia Forestry Commission

Expenditures by Sub Class (continued)

713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment

304 Equipment

-

814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Capitalization Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support

267,358 181,765 243,065
2,844 5,556
70,046 87,751

305 Computer Charges

858,385

648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals

306 Real Estate Rentals

-

871001 Voice/Data Communication Services - GTA Computer Bill

63,814.00

871002 Voice/Data Communication Services - GTA Data Network Bil

67,307.66

871003 Voice/Data Communication Services - GTA Telecommunicatio

118,399.50

871000 Voice / Data Communication Services (To pay GTA Invoices) Sub

249,521

872001 Voice/Data Communication Services - Wire/Cable

29.95

872002 Voice/Data Communication Services - MPLS

872003 Voice/Data Communication Services - Video

872004 Voice/Data Communication Services - Local Service

872005 Voice/Data Communication Services - Long Distance

5,645.43

872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing

872008 Voice/Data Communication Services - PBX

872008 Voice/Data Communication Services - VOIP

872009 Voice/Data Communication Services - Key System

872010 Voice/Data Communication Services - Mobile/Wireless

8,639.52

872011 Voice/Data Communication Services - Other

51,960.90

872000 Voice / Data Communication Services (Vendors OTHER THAN G

66,276

307 Telecommunications Total

315,797

564

Georgia Forestry Commission

Expenditures by Sub Class (continued)

723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings

309 Capital Outlay

-

651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 [IT Expenditure] Professional/Technical Services - Computer/IT 852000 [IT Expenditure] Professional/Technical Services - Computer/IT Expenses

312 Contracts

-

750000 Transfers Out

314 Transfers

-

690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants

315 Grants

-

SPECIAL LINE ITEM EXPENDITURES

200 Bonds

-

847 Investment for Modernization

-

565

Georgia Forestry Commission

Expenditures by Sub Class (continued)

614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts - Private Organizations 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 871001 Voice/Data Communication Services - GTA Computer Bill 871002 Voice/Data Communication Services - GTA Data Network Bill 871003 Voice/Data Communication Services - GTA Telecommunications Bill 871000 Voice / Data Communication Services (To pay GTA Invoices) Sub 872001 Voice/Data Communication Services - Wire/Cable 872002 Voice/Data Communication Services - MPLS 872003 Voice/Data Communication Services - Video 872004 Voice/Data Communication Services - Local Service 872005 Voice/Data Communication Services - Long Distance 872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing 872008 Voice/Data Communication Services - PBX 872008 Voice/Data Communication Services - VOIP 872009 Voice/Data Communication Services - Key System 872010 Voice/Data Communication Services - Mobile/Wireless 872011 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Vendors OTHER THAN G 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment
885 Operating Expenses Colleges

30
5,645
8,640 51,961 66,276
66,276

566

Georgia Forestry Commission

Expenditures by Sub Class (continued)

501000 Regular Salaries

514000 F.I.C.A.

515000 Retirement

516000 Health Insurance

614000 Supplies & Materials

615000 Repairs & Maintenance

616000 Equipment on Inventory but not Capitalized

618000 Energy

627000 Other Operating Expense

640000 Travel

651000 Per Diem & Fees

653000 Contracts

863000 [IT Expenditure] Software (Not Capitalized)

871001 Voice/Data Communication Services - GTA Computer Bill

872000 Voice / Data Communication Services (Vendors OTHER THAN GTA )

889 Quickstart

-

000 Other

-

000 Other

-

000 Other
TOTAL EXPENDITURES State Funds Federal Funds Other Funds
Full Time Equivalent Positions Full Time Equivalent Consultants

2,155,516

567

Georgia Forestry Commission
Chapter 2, Section B - Expenditures by Application

Application Name (include short name and/or Acronym)
GFC Intranet GFC Intranet GFC Intranet GFC Intranet

Consultant FTE's

Position FTE's
0.675 0.225 0.225 0.375

FY 2008 Expenditures

TOTAL Applications Expenditures TOTAL Applications Positions
TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions
TOTAL EXPENDITURES TOTAL POSITIONS

0

0

1.5

2155515.51

0

-1.5

2155515.51

0

0

568

Georgia Forestry Commission

Chapter 3 Applications Profile
(Program, Function, Business Impact, etc.)

Application A:
GFC INTRANET
Program or Sub-Program: Administration, Protection, Reforestation, Management
Description of Application Function: Seedling sales, fire protection services tracking and boiling, fire activity recording and statistical tracking and forest management services tracking.

o Platform/Host: o Operating System: o Database:

MS IIS/Cold Fusion Windows SQL

Annual Volume: Unit of Measure:
FY 2008 Not Reported

600,000/481,000/41,000

Trees sold/permits issued/,piles of plowing

Consultant FTEs:

Staff FTEs:

0

1.50

569

Georgia Forestry Commission
570

Georgia Forestry Commission

Chapter 4 - Inventory & Capitalized Assets

ITEM
Mainframe Desktop workstations Laptop workstations Servers Other (where applicable):
Routers Switches Firewalls Network printers Workstation printers Scanners Monitor Plotters

DESCRIPTION

QUANTITY
220 305 27
20 30 3 50 50
13

Capitalized Asset Value of IT Equipment:

$1,272,000

General Age and Condition of Equipment: Description of condition. Not Reported.

1243

571

State of Georgia
Information Technology Expenditures Report Fiscal Year 2008
For Period July 1, 2007 June 30, 2008
0

Georgia Peace Officer Standards and Training
Council
1

Georgia P.O.S.T. Council
Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments
Agency Vision
It is the vision of the Georgia Peace Officer Standards and Training Council that through its efforts in establishing and implementing high standards, development and facilitation of contemporary training curricula and programs, and an effective regulatory process in criminal justice professions, Georgia will have the best public protection in the nation. .
Agency Mission
It is the mission of the Georgia Peace Officer Standards and Training Council (P.O.S.T.) to provide the citizens of Georgia with qualified, professionally trained, ethical and competent peace officers and criminal justice professionals.
Agency Strategic Goals
Create an internal culture of excellence, translating into an external reputation for exceptional customer service.
Provide an effective regulatory process for peace officers and criminal justice professionals.
Ensure training and standards for peace officers and criminal justice professionals are consistent with best practices in those areas.
Make access to POST services easier for peace officers, criminal justice professionals, and the general public.
431

Georgia P.O.S.T. Council

Agency IT Projects
PROJECT A: New Database/Application System
Project Description and Benefit: The new system will allow for better management of agency data, as well as greater ease in processing applications (which will be done through an online portal).

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

Planning/Analysis/Design

High

Not Reported

State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT B: New Website with additional functionality
Project Description and Benefit: Makes fulfilling POST requirements easier and provides better access to information.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

Planning/Analysis/Design

High

$10,000

State Funds

Federal/Other Funds

Not Reported

Not Reported

PROJECT C: Customer Satisfaction Survey
Project Description and Benefit: Allows customers to provide feedback to agency, which will provide ideas for the agency to implement on behalf of the customer.

Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

Will Not Need RFP

Medium

Not Reported

State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT D: HelpDesk
Project Description and Benefit: POST would like to have either a phone-based and/or web-based 'help-desk' in an effort to centralize and expedite questions and answers. This will allow inquiries to be answered more efficiently and time is opened-up for staff to more quickly process applications/paperwork.

Project Status

Will Need RFP

432

Georgia P.O.S.T. Council

Project Priority Lifetime Cost of Project FY 2008 Total Funding
Not Reported

Medium Not Reported
State Funds
Not Reported

Federal/Other Funds
Not Reported

Agency Major IT Accomplishments
New Database/Application System Secured a vendor and began preliminary development.
Online Applications Certification applications can now be completed in Microsoft Word or Adobe Acrobat formats.
E-Mail Notification System Created system that will notify individual officers and agencies they are missing finger print results needed for certification.

433

Georgia P.O.S.T. Council

Chapter 2, Section A - Expenditures by Sub Class

Account/

Subclass

Description

APPROPRIATED COMMON LINE ITEM EXPENDITURES:

Salaries and Hourly Subtotal

501000 Regular Salaries

511000 Overtime

512000 Permanent Hourly

513000 Temporary Labor

Fringe Benefits Allocation

514000 F.I.C.A.

515000 Retirement

516000 Health Insurance

518000 Unemployment Insurance

519000 Workers' Compensation

520000 Merit System Assessments

598000 Pay for Performance

599000 Lapse 300 Personal Services

610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation

301 Regular Operating Expense

Total Expenditures
95,122 -
6,866 9,796 20,732
139 1,313
299
134,267
1,716
741
2,457

434

Georgia P.O.S.T. Council

Expenditures by Sub Class (continued)

722000 Motor Vehicle

303 Motor Vehicle Purchases

-

713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment

11,574

304 Equipment

11,574

814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Capitalization Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support

846 8,248
2,480

305 Computer Charges

11,574

648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals

306 Real Estate Rentals

-

871001 Voice/Data Communication Services - GTA Computer Bill 871002 Voice/Data Communication Services - GTA Data Network Bil 871003 Voice/Data Communication Services - GTA Telecommunicatio 871000 Voice / Data Communication Services (To pay GTA Invoices) Sub 872001 Voice/Data Communication Services - Wire/Cable 872002 Voice/Data Communication Services - MPLS 872003 Voice/Data Communication Services - Video 872004 Voice/Data Communication Services - Local Service 872005 Voice/Data Communication Services - Long Distance 872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing 872008 Voice/Data Communication Services - PBX 872008 Voice/Data Communication Services - VOIP 872009 Voice/Data Communication Services - Key System 872010 Voice/Data Communication Services - Mobile/Wireless 872011 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Vendors OTHER THAN G

3,523 9,224 12,747
3,774
3,824 7,598

307 Telecommunications Total

20,345

435

Georgia P.O.S.T. Council

Expenditures by Sub Class (continued)

723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings

309 Capital Outlay

-

651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 [IT Expenditure] Professional/Technical Services - Computer/IT 852000 [IT Expenditure] Professional/Technical Services - Computer/IT Expenses

312 Contracts

-

750000 Transfers Out

314 Transfers

-

690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants

315 Grants

-

SPECIAL LINE ITEM EXPENDITURES

200 Bonds

-

847 Investment for Modernization

-

436

Georgia P.O.S.T. Council

Expenditures by Sub Class (continued)

614000 Supplies & Materials

615000 Repairs & Maintenance

616000 Equipment on Inventory but not Capitalized

617000 Water & Sewer

618000 Energy

619000 Rents Other than Real Estate

620000 Insurance & Bonding

621000 Bad Debt Expense

622000 Freight

625000 Discounts Losts

626000 Procurement Card Purchases

627000 Other Operating Expense

640000 Travel

651000 Professional Services

652000 Professional Services - Expenses

653000 Contracts - Private Organizations

862000 [IT Expenditure] Computer Billings (Other Than GTA)

863000 [IT Expenditure] Software (Not Capitalized)

871001 Voice/Data Communication Services - GTA Computer Bill

871002 Voice/Data Communication Services - GTA Data Network Bill

871003 Voice/Data Communication Services - GTA Telecommunications Bill

871000 Voice / Data Communication Services (To pay GTA Invoices) Sub

-

872001 Voice/Data Communication Services - Wire/Cable

872002 Voice/Data Communication Services - MPLS

872003 Voice/Data Communication Services - Video

872004 Voice/Data Communication Services - Local Service

872005 Voice/Data Communication Services - Long Distance

872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing

872008 Voice/Data Communication Services - PBX

872008 Voice/Data Communication Services - VOIP

872009 Voice/Data Communication Services - Key System

872010 Voice/Data Communication Services - Mobile/Wireless

872011 Voice/Data Communication Services - Other

872000 Voice / Data Communication Services (Vendors OTHER THAN G

-

720000 Equipment (over $5,000)

821000 Computer/Telecommunications Equipment

885 Operating Expenses Colleges

-

437

Georgia P.O.S.T. Council

Expenditures by Sub Class (continued)

501000 Regular Salaries

514000 F.I.C.A.

515000 Retirement

516000 Health Insurance

614000 Supplies & Materials

615000 Repairs & Maintenance

616000 Equipment on Inventory but not Capitalized

618000 Energy

627000 Other Operating Expense

640000 Travel

651000 Per Diem & Fees

653000 Contracts

863000 [IT Expenditure] Software (Not Capitalized)

871001 Voice/Data Communication Services - GTA Computer Bill

872000 Voice / Data Communication Services (Vendors OTHER THAN GTA )

889 Quickstart

-

000 Other

-

000 Other

-

000 Other
TOTAL EXPENDITURES State Funds Federal Funds Other Funds
Full Time Equivalent Positions Full Time Equivalent Consultants

180,217 170,188
7,653
2.1

438

Georgia P.O.S.T. Council
Chapter 2, Section B - Expenditures by Application

Application Name (include short name and/or Acronym)
Officer Records Database Records Management Program

Consultant FTE's 0 0

Position FTE's
0.4 0.1

FY 2008 Expenditures
25,994 4,298

TOTAL Applications Expenditures TOTAL Applications Positions
TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions
TOTAL EXPENDITURES TOTAL POSITIONS

0

0.5

0

1.6

0

2.1

30,292 149,925 180,217

439

Georgia P.O.S.T. Council

Chapter 3 Applications Profile
(Program, Function, Business Impact, etc.)

Application A:
OFFICER RECORDS DATABASE
Program or Sub-Program: GA Peace Officer Standards and Training Council Description of Application Function:
Database that keeps a record of vital information on peace officers and law enforcement professionals and allows agency to track their certification level. The application is the primary IT tool that allows the agency to carry out its mission.

o Platform/Host: o Operating System: o Database:

Linux Red Hat Clipper

Annual Volume: Unit of Measure:
FY 2008 $25,994

Number of records created, number of reports run

unique records, reports

Consultant FTEs:

Staff FTEs:

Not Reported

Not Reported

Application B:
OFFICER RECORDS DATABASE
Program or Sub-Program: GA Peace Officer Standards and Training Council Description of Application Function:
Database that keeps a record of vital information on peace officers and law enforcement professionals and allows agency to track their certification level. The application is the primary IT tool that allows the agency to carry out its mission.

o Platform/Host: o Operating System: o Database:

Linux Red Hat Clipper

Annual Volume:
Unit of Measure: FY 2008 $4,298

Number of Files Created, Number of Files Being Worked On at a time

unique files

Consultant FTEs:

Staff FTEs:

Not Reported

Not Reported

440

Georgia P.O.S.T. Council

Chapter 4 - Inventory & Capitalized Assets

ITEM
Mainframe Desktop workstations Laptop workstations Servers Other (where applicable):
Routers Switches Firewalls Network printers Workstation printers
Other
Scanners

DESCRIPTION
Compaq (26), HP(5)
Gateway M255-E (20), Gateway M280-E (11)
E-mail, FTP, Snap, etc.
Cisco 2600 (1) Ethernet Switches Cisco HP Color Laser Jet 4700 HP Laser Jet 2200D (10), Canon (2), Other (9) Scanmark ES2260 Optical Reader, Scantron Optical Document Reader HP MP 2210 Digital Projector Kodak High Density (12), Canon Desk Scan (8)

QUANTITY
31
31
10
1 3 2 1 21 1 1 1 20

Wireless Devices Cell Phones (9), Blackberries (2)

11

134

Capitalized Asset Value of IT Equipment:

$ 23,190

General Age and Condition of Equipment: Description of condition. 2-3 years old, generally good condition.

441