STATE OF GEORGIA FISCAL YEAR 2008 FOR PERIOD JULY 1, 2007 JUNE 30, 2008 INFORMATION TECHNOLOGY EXPENDITURES REPORT GEORGIA TECHNOLOGY AUTHORITY FINAL REPORT JANUARY 2009 0 EXECUTIVE SUMMARY STATE OF GEORGIA FY 2008 ANNUAL IT EXPENDITURES REPORT ANNUAL IT SPEND & COMPARISON For FY 2008, fifty one (51) Georgia state agencies reported annual information technology expenditures of $712.2 million. In comparison, for FY 2007, forty seven (47) Georgia state agencies reported total information technology spending of $684.1 million. Policy Area Educated Georgia Safe Georgia Best Managed State Healthy Georgia Growing Georgia Grand Total Total Expenditures 62,973,459 58,947,850 178,526,849 362,257,157 49,482,525 712,187,840 Percentage 8.84% 8.28% 25.07% 50.86% 6.95% 100% PORTION OF IT SPEND FUNDED BY STATE FUNDS Of the total IT expenditures reported, state funds accounted for $199 million or 28%. FY07 state fund expenses were 36% of total expenditures. Policy Area Educated Georgia Safe Georgia Best Managed State Healthy Georgia Growing Georgia Grand Total Total State Expenditures 16,195,899 44,914,301 62,903,640 72,830,447 2,243,379 199,087,666 Percentage 8.15% 22.57% 31.57% 36.58% 1.13% 100% TOP 5 STATE AGENCIES WITH HIGHEST IT SPEND There were five state agencies that accounted for 67% of Georgia's IT expenditures. These five state agencies are listed below along with its FY08 expenditure totals: STATE AGENCY Department of Community Health Department of Human Resources Department of Revenue Department of Transportation Department of Labor Total FY08 IT EXPENDITURE TOTALS $271,985,751 90,101,538 42,720,633 39,123,457 31,883,762 $475,815,141 ii CAPITAL IT ASSETS Capitalized IT Asset Value for the State of Georgia was $112,865,094 for FY2008. POLICY AREA WITH HIGHEST IT SPEND Policy Area, Healthy Georgia, accounted for the largest portion of Georgia's IT expenditures. For FY2008, Healthy Georgia accounted for $362,257,157 or 51% of the state's annual IT expenditures. iii PREFACE GTA ISSUES STATE'S 7TH ANNUAL IT EXPENDITURES REPORT In cooperation with state agencies, GTA has compiled and issued a report regarding information technology expenditures for Georgia state agencies for FY 2008. This report makes it possible to review IT expenditures that support specific categories of government services and policy areas. PURPOSE The annual IT Expenditure Report is used to make decisions regarding the overall budgeting and accounting for IT expenditures, staff, hardware, software, telecommunication and data services, and computer supplies. REPORT SUMMARIES For FY 2008, eight percent more agencies submitted reports than for FY 2007 for a total of 51 agencies submitting in FY 2008. These state agencies reported a total of $712.2 million information technology expenditures, of which $199 million are state funds. The Healthy Georgia policy area reports the largest total expenditure of $362.3 million, or 51% of the total expenditures. The Healthy Georgia policy area also reports the largest total state expenditure of $72.8 million, or 36.58% of the total state expenditures. REPORT DISTRIBUTION State law requires GTA to collect information about IT expenditures from agencies each year and compile a report for distribution to state leaders. In an effort to conserve, a hard copy of the report will not be distributed this fiscal year. Instead, a downloadable version of the report is available at the GTA website (www.gta.georgia.gov). iv FY 2008 IT Expenditures Report TABLE OF CONTENTS INTRODUCTION Legal Requirements ......................................................................................................... viii Report of Information Technology Expenditures Descriptions....................................... viii STATEWIDE SUMMARIES & COMPARISONS Total IT Expenditures by Policy Area Graph .................................................................... xi State Fund IT Expenditures by Policy Area Graph .......................................................... xii Top 5 Agencies Reporting Highest Total IT Expenditures Graph .................................. xiii IT Expenditures by Agency ............................................................................................. xiv Capital Assets by Agency ................................................................................................ xvi Applications and Infrastructure Expenditures by Agency ............................................. xviii Select Computer Equipment by Agency............................................................................xx Summary by Policy Area ................................................................................................ xxii Policy Area Legend........................................................................................................ xxiv AGENCY REPORTS State Accounting Office.......................................................................................................1 Department of Administrative Services.............................................................................13 Georgia Technology Authority ..............................................................................43 Department of Agriculture .................................................................................................55 Department of Banking and Finance .................................................................................67 Department of Community Affairs ....................................................................................83 Georgia Regional Transportation Authority ..........................................................93 Department of Community Health...................................................................................101 Department of Corrections...............................................................................................114 Department of Defense ....................................................................................................134 Department of Driver Services ........................................................................................142 Department of Early Care & Learning.............................................................................160 Department of Economic Development...........................................................................175 Georgia World Congress Center Authority .....................................................................185 v FY 2008 IT Expenditures Report TABLE OF CONTENTS (CONTINUED) Department of Education .................................................................................................195 Employees Retirement System of Georgia ......................................................................204 Governor's Office - Office of Planning and Budget........................................................213 Department of Human Resources ....................................................................................224 Georgia Bureau of Investigation ......................................................................................289 Georgia State Financing & Investment Commission.......................................................304 Department of Juvenile Justice ........................................................................................313 Children and Youth Coordinating Council ..........................................................324 Department of Labor........................................................................................................333 Department of Law ..........................................................................................................341 Prosecuting Attorneys' Council of Georgia.....................................................................350 State of Personnel Administration ...................................................................................358 Department of Natural Resources ....................................................................................377 State Board of Pardons and Paroles .................................................................................386 State Properties Commission - Georgia Building Authority ...........................................404 Department of Public Safety ............................................................................................414 Governor's Office of Highway Safety .................................................................431 Georgia Firefighter Safety and Training Council ................................................439 Georgia Public Safety Training Center................................................................449 Georgia Public Service Commission ...............................................................................462 Regents, University System of Georgia - Georgia Public Broadcasting .........................470 Department of Revenue ...................................................................................................484 Secretary of State .............................................................................................................505 Georgia Soil & Water Conservation Commission...........................................................528 Georgia Student Finance Commission.............................................................................537 Nonpublic Postsecondary Education Council......................................................554 Subsequent Injury Trust Fund..........................................................................................561 Teacher Retirement System .............................................................................................572 vi FY 2008 IT Expenditures Report TABLE OF CONTENTS (CONTINUED) Department of Technical and Adult Education ...............................................................581 Department of Transportation..........................................................................................595 Georgia State Road & Tollway Authority ...........................................................620 Department of Veterans Services.....................................................................................628 State Board of Workers' Compensation ..........................................................................636 vii FY 2008 IT Expenditures Report LEGAL REQUIREMENTS Title 50-25-7.10 of the Official Code of Georgia Annotated provides that the Executive Director of the Georgia Technology Authority shall submit to the Office of Planning and Budget and the State Accounting Officer on an annual basis a report of all activity regarding technology and technology resources for each agency and the Authority. The report shall accurately represent all financial details including cash balances, line item detail on expenditures including systems development, personal services, and equipment from the previous fiscal year and anticipated expenditures for the upcoming fiscal year, projected yearend balance, depreciated value of capital equipment, and balances of reserve funds established for capital equipment, as well as a status report on personnel position changes including new technology related positions created and existing technology related positions eliminated. The Authority spending reports shall comply with the state accounting system object codes. Title 50-25-7.12 of the Official Code of Georgia Annotated provides that the Authority, the Office of Planning and Budget, and the State Auditor shall jointly develop a system for budgeting and accounting of expenditures for technology resources. This system must integrate seamlessly with the technology portfolio management system. Annual reports regarding technology shall be coordinated by the Authority with the Office of Planning and Budget and the State Auditor and submitted to the Governor, General Assembly, and the board on or before October 1 of each year. The Authority may adopt an accrual method of accounting. REPORT OF INFORMATION TECHNOLOGY EXPENDITURES DESCRIPTIONS Reports are provided by agency as identified in the Appropriations Act. Unless otherwise noted, attached agencies are included within the report of the agency to which they are attached. Each agency report includes the following information: Chapter 1 Strategic Plan A. The Agency's Vision, Mission and Strategic Goals. B. Current and Future IT projects, including a description and benefits of the project, status, priority and financials. C. Major IT accomplishments achieved during FY 2008. Chapter 2 Expenditures and Staffing by Sub Class & Application A. Chapter 2, Section One is a report of all expenditures related to Information Technology by subclass as outlined in the Appropriations Act. This section includes all costs related to Information Technology, including costs under special line item grants, contracts, etc. Full-time equivalent positions, direct staff and department-level infrastructure staff that provide support for Information viii FY 2008 IT Expenditures Report Technology and full time equivalent positions for consultants who provide direct support to an application are included. B. Chapter 2, Section Two is a report of all expenditures related to Information Technology by application or system. IT costs such as telephones, pagers, radios, circuits, workstations and department-level IT staff that are not directly tied to an application are reported under infrastructure. Information Technology expenditures include staff, consultants and contracted services that perform: Research/development/analysis of computer applications or telecommunication Services; Database administration; Local and wide-area network; Help desk support; Computer paper, cables, CD-ROMs, diskettes, wiring; Technology training; All computer charges; All GTA Billings; and Software and Hardware. All telecommunications costs include data, voice, radios and pagers. Chapter 3 Applications by Program A. Systems Profile 1. All applications currently in development or in production stage, including contracted services for systems. 2. Platform/Host associated with each application. 3. Operating system associated with each application. 4. Database associated with each application. B. Business Impact 1. All applications currently in development or in production stage, including contracted services for systems. 2. Description of function provided by application. 3. Annual Volume. C. Expenditures & FTEs (Consultant & Payroll Staff) Chapter 4 Information Technology Inventory & Capital Assets The number of mainframes currently on inventory. The number of workstations currently on inventory. An individual workstation is defined as the hardware assigned to an individual worker to include the monitor, printer, keyboard and individual computing unit. ix FY 2008 IT Expenditures Report The number of servers currently on inventory. The number of any other information technology hardware items not identified above, e.g. routers, switches, firewalls, printers, or plotters. The depreciated value of the current inventory in accordance with the State Auditor's definition of Capital Assets. A brief description of the general age and condition of IT hardware. x FY 2008 IT Expenditures Report FY 2008 TOTAL IT EXPENDITURES $712.2 Million Growing Georgia 49,482,525 6.95% Educated Georgia 62,973,459 8.84% Safe Georgia 58,947,850 8.27% Healthy Georgia 362,257,157 50.86% Best Managed State 178,526,849 25.07% xi FY 2008 IT Expenditures Report FY 2008 STATE IT EXPENDITURES $199.1 Million Healthy Georgia 72,830,447 36.58% Growing Georgia 2,243,379 1.13% Educated Georgia 16,195,899 8.15% Safe Georgia 44,914,301 22.57% Best Managed State 62,903,640 31.57% xii FY 2008 IT Expenditures Report $ Millions $ TOP 5 AGENCIES REPORTING HIGHEST FY08 IT TOTAL EXPENDITURES 300 $272.0 250 200 150 $90.1 100 50 $42.7 $39.1 $31.9 0 DCH DHR DOR DOT DOL xiii FY 2008 IT Expenditures Report EXPENDITURES BY AGENCY State of Georgia FY 2008 IT Expenditures Report (July 1, 2007 - June 30, 2008) AGENCIES State Accounting Office Department of Administrative Services Georgia Technology Authority Department of Agriculture Department of Banking and Finance Department of Community Affairs Georgia Regional Transportation Authority Department of Community Health Department of Corrections Department of Defense Department of Driver Services Department of Early Care & Learning Department of Economic Development Georgia World Congress Center Authority Department of Education Employees' Retirement System Georgia Forestry Commission Office of the Governor - Office of Planning and Budget Department of Human Resources Office of the Commissioner of Insurance Georgia Bureau of Investigation Georgia State Financing and Investment Commission Jekyll Island State Park Authority Department of Juvenile Justice Children & Youth Coordinating Council Department of Labor Department of Law Prosecuting Attorneys' Council State Personnel Administration Department of Natural Resources State Board of Pardons and Paroles State Properties Commission - Georgia Building Authority STATE IT EXPENDITURES 4,413,910 4,419,518 614,179 442,998 22,446,108 21,952,521 11,177,378 178,068 1,186,202 2,834,484 50,384,339 8,635,503 6,509,045 22,901 496,193 4,301,875 TOTAL IT EXPENDITURES 15,672,161 18,150,929 20,390,096 2,852,423 761,403 2,384,187 456,842 271,985,751 22,025,482 1,479,677 12,482,153 2,714,737 1,192,203 1,657,258 17,699,029 5,813,460 2,155,516 5,763,851 90,101,538 1,442,328 13,250,139 964,927 258,195 8,281,713 39,294 31,883,762 863,350 1,377,283 3,341,102 6,778,893 4,320,075 672,104 xiv FY 2008 IT Expenditures Report EXPENDITURES BY AGENCY (continued) State of Georgia FY 2008 IT Expenditures Report (July 1, 2007 - June 30, 2008) AGENCIES Department of Public Safety P.O.S.T. Council Governor's Office of Highway Safety Georgia Firefighter Standards and Training Council Georgia Public Safety Training Center Public Service Commission Regents, University System of Georgia - Georgia Public Broadcasting Department of Revenue Office of Secretary of State State Soil and Water Conservation Commission Georgia Student Finance Commission NonPublic PostSecondary Education Commission Subsequent Injury Trust Fund Teachers' Retirement System Department of Technical and Adult Education Department of Transportation State Road and Tollway Authority Department of Veterans' Service State Board of Workers' Compensation TOTAL REPORTED STATE IT EXPENDITURES 6,643,900 170,188 5,877 71,870 902,496 350,445 3,486,713 34,909,837 12,531,118 $199,087,666 TOTAL IT EXPENDITURES 8,106,776 180,217 181,295 71,870 1,011,312 350,445 3,486,713 42,720,633 3,668,949 186,255 5,021,640 15,484 250,164 5,202,766 28,833,090 39,123,457 1,816,155 169,868 2,578,890 $712,187,840 xv FY 2008 IT Expenditures Report CAPITAL ASSETS BY AGENCY State of Georgia FY 2008 IT Expenditures Report (July 1, 2007 - June 30, 2008) AGENCIES State Accounting Office Department of Administrative Services Georgia Technology Authority Department of Agriculture Department of Banking and Finance Department of Community Affairs Georgia Regional Transportation Authority Department of Community Health Department of Corrections Department of Defense Department of Driver Services Department of Early Care & Learning Department of Economic Development Georgia World Congress Center Authority Department of Education Employees' Retirement System Georgia Forestry Commission Office of the Governor - Office of Planning and Budget Department of Human Resources Office of the Commissioner of Insurance Georgia Bureau of Investigation Georgia State Financing and Investment Commission Department of Juvenile Justice Children & Youth Coordinating Council Department of Labor Department of Law Prosecuting Attorneys' Council State Personnel Administration Department of Natural Resources Jekyll Island State Park Authority State Board of Pardons and Paroles State Properties Commission - Georgia Building Authority Department of Public Safety CAPITAL ASSETS 292,300 461,890 35,489,381 Not Reported 150,000 557,234 9,536 608,193 1,087,986 36,625 Not Reported Not Reported 714,600 Not Reported Not Reported 1,039,850 1,272,000 1,808,536 34,039,700 738,200 1,787,425 175,000 5,847,250 Not Reported Not Reported Not Reported 476,000 Not Reported 2,726,138 308,806 319,965 275,000 Not Reported xvi FY 2008 IT Expenditures Report CAPITAL ASSETS BY AGENCY (continued) State of Georgia FY 2008 IT Expenditures Report (July 1, 2007 - June 30, 2008) AGENCIES P.O.S.T. Council Governor's Office of Highway Safety Georgia Firefighter Standards and Training Council Georgia Public Safety Training Center Public Service Commission Regents, University System of Georgia - Georgia Public Broadcasting Department of Revenue Office of Secretary of State State Soil and Water Conservation Commission Georgia Student Finance Commission NonPublic PostSecondary Education Commission Subsequent Injury Trust Fund Teachers' Retirement System Department of Technical and Adult Education Department of Transportation State Road and Tollway Authority Department of Veterans' Service State Board of Workers' Compensation TOTAL REPORTED CAPITAL ASSETS 23,190 23,190 16,819 376,446 Not Reported 4,045,139 3,223,967 173,755 Not Reported 826,000 13,093 27,180 Not Reported 1,309,700 12,295,000 Not Reported 290,000 Not Reported $112,865,094 xvii FY 2008 IT Expenditures Report APPLICATIONS & INFRASTRUCTURE BY AGENCY State of Georgia FY 2008 IT Expenditures Report (July 1, 2007 - June 30, 2008) AGENCIES State Accounting Office Department of Administrative Services Georgia Technology Authority Department of Agriculture Department of Banking and Finance Department of Community Affairs Georgia Regional Transportation Authority Department of Community Health Department of Corrections Department of Defense Department of Driver Services Department of Early Care & Learning Department of Economic Development Georgia World Congress Center Authority Department of Education Employees' Retirement System Georgia Forestry Commission Office of the Governor - Office of Planning and Budget Department of Human Resources Office of the Commissioner of Insurance Georgia Bureau of Investigation Georgia State Financing and Investment Commission Jekyll Island State Park Authority Department of Juvenile Justice Children & Youth Coordinating Council Department of Labor Department of Law Prosecuting Attorneys' Council TOTAL EXPENDITURES APPLICATIONS 12,016,713 12,806,930 495 786,783 TOTAL EXPENDITURES INFRASTRUCTURE 15,672,161 6,134,215 7,583,166 2,852,423 760908 1,597,404 456,842 81,491,951 4,136,589 10,710,837 1,640,646 190,493,800 17,888,894 1,479,677 1,771,316 1,074,091 1,192,203 1,657,258 4,177,637 17,669,029 1,635,822 2,155,516 5,763,851 55,466,993 34,634,545 1,442,328 13,250,139 964,927 13,967 2,031,642 244,228 6,250,071 39,294 31,883,761 863,350 1,377,283 xviii FY 2008 IT Expenditures Report APPLICATIONS & INFRASTRUCTURE BY AGENCY (continued) State of Georgia FY 2008 IT Expenditures Report (July 1, 2007 - June 30, 2008) AGENCIES State Personnel Administration Department of Natural Resources State Board of Pardons and Paroles State Properties Commission - GBA Department of Public Safety P.O.S.T. Council Governor's Office of Highway Safety Georgia Firefighter Standards and Training Council Georgia Public Safety Training Center Public Service Commission Regents, University System of Georgia Georgia Public Broadcasting Department of Revenue Office of Secretary of State State Soil and Water Conservation Commission Georgia Student Finance Commission NonPublic PostSecondary Education Commission Subsequent Injury Trust Fund Teachers' Retirement System Department of Technical and Adult Education Department of Transportation State Road and Tollway Authority Department of Veterans' Service State Board of Workers' Compensation TOTAL REPORTED TOTAL EXPENDITURES APPLICATIONS 2,433,832 Not Reported 30,292 35,471 Not Reported 676,496 16,637,762 4,017,312 5,060,000 1,853,396 Not Reported 1,958,266 $217,984,010 TOTAL EXPENDITURES INFRASTRUCTURE 3,341,102 6,778,893 1,888,580 672,104 Not Reported 149,925 145,824 71,870 1,011,312 Not Reported 2,810,217 200,545 3,668,949 186,254 1,004,328 15,484 250,164 5,202,766 23,773,089 37,270,061 Not Reported 169,868 620,624 $458,020,461 xix FY 2008 IT Expenditures Report SELECT COMPUTER EQUIPMENT BY AGENCY State of Georgia FY 2008 IT Expenditures Report (July 1, 2007 - June 30, 2008) AGENCIES State Accounting Office Department of Administrative Services Georgia Technology Authority Department of Agriculture Department of Banking and Finance Department of Community Affairs Georgia Regional Transportation Authority Department of Community Health Department of Corrections Department of Defense Department of Driver Services Department of Early Care & Learning Department of Economic Development Georgia World Congress Center Authority Department of Education Employees' Retirement System Georgia Forestry Commission Office of the Governor - Office of Planning and Budget Department of Human Resources Office of the Commissioner of Insurance Georgia Bureau of Investigation Georgia State Financing and Investment Commission Jekyll Island State Park Authority Department of Juvenile Justice Children & Youth Coordinating Council Department of Labor Department of Law Prosecuting Attorneys' Council State Personnel Administration WORKSTATIONS 256 421 1,540 780 130 622 57 158 9,695 30 Not Reported 518 332 443 Not Reported 161 525 33 SERVERS 0 40 597 42 20 35 8 12 568 0 Not Reported 15 28 34 Not Reported 63 27 72 WIRELESS DEVICES 19 52 298 49 8 183 13 34 205 0 Not Reported 296 114 110 Not Reported 0 0 0 18,800 1,034 584 198 15 6 2,521 112 238 147 8 75 132 3,515 Not Reported Not Reported 310 600 331 5 64 Not Reported Not Reported 16 30 33 20 0 Not Reported Not Reported 24 30 39 xx FY 2008 IT Expenditures Report SELECT COMPUTER EQUIPMENT BY AGENCY (continued) State of Georgia FY 2008 IT Expenditures Report (July 1, 2007 - June 30, 2008) AGENCIES Department of Natural Resources State Board of Pardons and Paroles State Properties Commission - Georgia Building Authority Department of Public Safety P.O.S.T. Council Governor's Office of Highway Safety Georgia Firefighter Standards and Training Council Georgia Public Safety Training Center Public Service Commission Regents, University System of Georgia Georgia Public Broadcasting Department of Revenue Office of Secretary of State State Soil and Water Conservation Commission Georgia Student Finance Commission NonPublic PostSecondary Education Commission Subsequent Injury Trust Fund Teachers' Retirement System Department of Technical and Adult Education Department of Transportation State Road and Tollway Authority Department of Veterans' Service State Board of Workers' Compensation TOTAL REPORTED WORKSTATIONS SERVERS 3,951 119 1,272 87 141 21 WIRELESS DEVICES 715 507 129 1,180 22 0 62 10 11 64 3 27 17 1 0 271 Not Reported 284 12 Not Reported 52 8 Not Reported 7 1,169 48 9 425 90 0 88 7 0 265 35 20 15 1 0 12 0 0 170 105 3 370 60 45 4,577 Not Reported 161 245 55,454 325 Not Reported 1 28 3,308 0 Not Reported 0 29 3,609 xxi FY 2008 IT Expenditures Report SUMMARY BY POLICY AREA State of Georgia FY 2008 IT Expenditures Report (July 1, 2007 - June 30, 2008) Full-Time Equivalents CATEGORY Educated Georgia Safe Georgia Best Managed State Healthy Georgia Growing Georgia TOTAL STAFF 103.98 148.40 448.68 221.94 171.00 1094.00 CONSULTANT 11.48 77.27 235.13 75.93 92.00 491.81 Expenditures CATEGORY Educated Georgia Safe Georgia Best Managed State Healthy Georgia Growing Georgia TOTAL STATE EXPENDITURES TOTAL EXPENDITURES 16,195,899 44,914,301 62,903,640 72,830,447 2,243,379 62,973,459 58,947,850 178,526,849 362,257,157 49,482,525 $199,087,666 $712,187,840 Applications and Infrastructure CATEGORY Educated Georgia Safe Georgia Best Managed State Healthy Georgia Growing Georgia TOTAL APPLICATIONS 11,394,454 8,667,826 58,322,607 136,958,944 2,640,179 $217,984,010 INFRASTRUCTURE 51,549,004 42,175,586 93,971,467 225,298,213 45,026,191 $458,021,461 xxii FY 2008 IT Expenditures Report SUMMARY BY SERVICE CATEGORY (continued) State of Georgia FY 2008 IT Expenditures Report (July 1, 2007 - June 30, 2008) Select Computer Equipment CATEGORY Educated Georgia Safe Georgia Best Managed State Healthy Georgia Growing Georgia TOTAL WORKSTATIONS 1,622 18,627 10,815 19,119 6,811 56994 SERVERS 268 1,670 1,239 1,047 472 4696 xxiii FY 2008 IT Expenditures Report POLICY AREA LEGEND EDUCATED GEORGIA Department of Education Georgia Public Broadcasting Georgia Student Finance Commission Department of Early Care & Learning Teachers Retirement System Board of Regents/University System of Georgia Nonpublic Postsecondary Education Commission Department of Technical & Adult Education SAFE GEORGIA Department of Corrections Department of Defense Georgia Bureau of Investigation Department of Juvenile Justice Children & Youth Coordinating Council State Board of Pardons and Paroles Department of Public Safety Georgia Firefighter Standards and Training Council Georgia Public Safety Training Center Georgia Governor's Office of Highway Safety GROWING GEORGIA Department of Economic Development Department of Community Affairs Department of Transportation State Road and Tollway Authority Department of Agriculture Georgia Regional Transportation Authority BEST MANAGED STATE Department of Administrative Services Georgia Technology Authority Georgia Building Authority State Accounting Office Department of Banking & Finance GA St. Finance and Investment Commission Office of the Governor Georgia Council for the Arts Commission on Equal Opportunity Georgia Emergency Management Agency Office of the Child Advocate Office of Consumer Affairs Office of Consumer Insurance Advocate Office of Education Accountability Office of Human Relations Office of Planning and Budget Tobacco Community Development Board Office of the Commissioner of Insurance Jekyll Island State Park Authority Merit System of Personnel Administration Public Service Commission Department of Revenue Employees Retirement System Department of Natural Resources Department of Driver Services Department of Law Department of Labor State Forestry Commission Subsequent Injury Trust Fund State Board of Workers Compensation GA St. Soil & Water Conservation Commission Office of the Secretary of State HEALTHY GEORGIA Department of Human Resources Department of Community Health Department of Veterans Services State Medical Education Board GA Board for Physician Workforce Composite Board of Medical Examiners xxiv State of Georgia Information Technology Expenditures Report Fiscal Year 2008 For Period July 1, 2007 June 30, 2008 State Accounting Office 0 State Accounting Office Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision Sound fiscal leadership for Georgia. Agency Mission To be a trusted provider of timely, reliable and credible financial information to decision makers and citizens while promoting improvements in efficiency, accountability and stewardship in state government. Agency Strategic Goals Optimize the utility of the enterprise wide PeopleSoft Financial and Human Capital systems. Add additional agencies to PeopleSoft Financials and PeopleSoft HCM. Identify specific agencies and implement them into the Streamlined Banking system. Centralize / implement shared services and / or best practices model for key business processes (e.g., payroll and accounts receivable). Develop a timeline for implementation of shared services payroll model. Develop policies and operational procedures to be followed statewide for accounts receivable and collections processes. 1 State Accounting Office Agency IT Projects PROJECT A: Competency Management and Performance Project Description and Benefit: Implement the PeopleSoft Competency Mgt, ePerformance, and Workforce and Succession Planning modules. Project Status Complete/Maintenance Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported High $1,705,043 State Funds Not Reported Federal/Other Funds Not Reported PROJECT B: Streamlined Banking Project Description and Benefit: Implement PeopleSoft 8.8 Cash Mgt module for 5 pilot agencies, and then roll out to remaining agencies. Implement new banking structure, consolidate operating and payroll account, centralize bank admin & disbursement functions and centralize bank reconciliation functions where possible. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported Construction/Implementation Medium $5,442,209 State Funds Not Reported Federal/Other Funds Not Reported PROJECT C: Financial System 9.0 Upgrade Project Description and Benefit: Upgrade the PeopleSoft Financial system from release 8.8 to 9.0 to support the Team Georgia Market Place project. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported Planning/Analysis/Design/Construction/Implementation High $4,931,234 State Funds Not Reported Federal/Other Funds Not Reported 2 State Accounting Office PROJECT D: Team Georgia Market Place Project Description and Benefit: Implement six (5) PeopleSoft modules to meet the State's Purchasing Division's business requirements. Roll out functionality to the State Purchasing Division and selected pilot agencies. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported Planning/Analysis/Design/Construction/Implementation Medium $10,951,200 State Funds Not Reported Federal/Other Funds Not Reported PROJECT E: EPM Data Warehouse Project Description and Benefit: Implement the PeopleSoft Enterprise Performance Management and Global Consolidation tools. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported Project halted in Oct. 2008 Medium $4,092,381 State Funds Not Reported Federal/Other Funds Not Reported Agency Major IT Accomplishments Not reported 3 State Accounting Office Chapter 2, Section A - Expenditures by Sub Class Account/ Subclass Description APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subtotal 501000 Regular Salaries 502000 Annual Leave Pay 503000 Other Supplemental Pay 511000 Overtime 512000 Permanent Hourly 513000 Temporary Labor Fringe Benefits Allocation 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 518000 Unemployment Insurance 519000 Workers' Compensation 520000 Merit System Assessments 598000 Pay for Performance 599000 Lapse 300 Personal Services 610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Lost 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation 301 Regular Operating Expense 722000 Motor Vehicle 303 Motor Vehicle Purchases Total Expenditures 5,883,984 32,305 13,207 428,383 615,224 1,353,969 15,582 8,342,654 40,639 51,800 8,965 543 212,522 8,585 323,055 - 4 State Accounting Office Expenditures by Sub Class (continued) 713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 11,222 304 Equipment 11,222 814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Capitalization Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support 11,090 1,265 86,611 720,816 1,931,650 305 Computer Charges 2,751,432 648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals 301,394 306 Real Estate Rentals 301,394 871001 Voice/Data Communication Services - GTA Computer Bill 72,210 871002 Voice/Data Communication Services - GTA Data Network Bill 871003 Voice/Data Communication Services - GTA Telecommunicatio 120,149 871000 Voice / Data Communication Services (To pay GTA Invoices) Sub 192,360 872001 Voice/Data Communication Services - Wire/Cable (3,750) 872002 Voice/Data Communication Services - MPLS 872003 Voice/Data Communication Services - Video 872004 Voice/Data Communication Services - Local Service 872005 Voice/Data Communication Services - Long Distance 872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing 872008 Voice/Data Communication Services - PBX 872008 Voice/Data Communication Services - VOIP 872009 Voice/Data Communication Services - Key System 872010 Voice/Data Communication Services - Mobile/Wireless 480 872011 Voice/Data Communication Services - Other 11,738 872000 Voice / Data Communication Services (Vendors OTHER THAN G 8,468 307 Telecommunications Total 200,828 5 State Accounting Office Expenditures by Sub Class (continued) 723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings 309 Capital Outlay 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 [IT Expenditure] Professional/Technical Services - Computer/I 852000 [IT Expenditure] Professional/Technical Services - Computer/I 312 Contracts 750000 Transfers Out 314 Transfers 690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants 315 Grants SPECIAL LINE ITEM EXPENDITURES 444,799 58,583 104,260 3,132,934 1,000 3,741,576 - - 200 Bonds - 847 Investment for Modernization - 6 State Accounting Office Expenditures by Sub Class (continued) 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts - Private Organizations 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 871001 Voice/Data Communication Services - GTA Computer Bill 871002 Voice/Data Communication Services - GTA Data Network Bill 871003 Voice/Data Communication Services - GTA Telecommunications Bill 871000 Voice / Data Communication Services (To pay GTA Invoices) Sub - 872001 Voice/Data Communication Services - Wire/Cable 872002 Voice/Data Communication Services - MPLS 872003 Voice/Data Communication Services - Video 872004 Voice/Data Communication Services - Local Service 872005 Voice/Data Communication Services - Long Distance 872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing 872008 Voice/Data Communication Services - PBX 872008 Voice/Data Communication Services - VOIP 872009 Voice/Data Communication Services - Key System 872010 Voice/Data Communication Services - Mobile/Wireless 872011 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Vendors OTHER THAN G - 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 885 Operating Expenses Colleges - 7 State Accounting Office Expenditures by Sub Class (continued) 501000 Regular Salaries 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 618000 Energy 627000 Other Operating Expense 640000 Travel 651000 Per Diem & Fees 653000 Contracts 863000 [IT Expenditure] Software (Not Capitalized) 871001 Voice/Data Communication Services - GTA Computer Bill 872000 Voice / Data Communication Services (Vendors OTHER THAN GTA ) 889 Quickstart - 000 Other - 000 Other - 000 Other TOTAL EXPENDITURES State Funds Federal Funds Other Funds Full Time Equivalent Positions Full Time Equivalent Consultants 15,672,161 4,413,910 11,258,251 80 21 8 State Accounting Office Chapter 2, Section B - Expenditures by Application Application Name (include short name and/or Acronym) Competency Management & ePerformance Streamlined Banking Financial System 9.0 Upgrade Team Georgia Market Place EPM Data Warehouse Consultant Position FTE's FTE's 3 1 8 8 1 FY 2008 Expenditures TOTAL Applications Expenditures TOTAL Applications Positions TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions TOTAL EXPENDITURES TOTAL POSITIONS 0 21 45 15672160.58 0 35 15672160.58 21 80 9 State Accounting Office Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) Application A: COMPETENCY MANAGEMENT & EPERFORMANCE Program or Sub-Program: Not Reported Description of Application Function: All of these projects are Implementation/Customization of PeopleSoft modules in PeopleSoft HCM and Financials. o Platform/Host: o Operating System: o Database: Unix Solaris Oracle Annual Volume: Unit of Measure: FY 2008 Not Reported Not Reported Not Reported Consultant FTEs: 3 Staff FTEs: Not Reported Application B: STREAMLINED BANKING Program or Sub-Program: Not Reported Description of Application Function: Applications used for processing and managing: Human Resources, Benefits, Payroll, o Platform/Host: o Operating System: o Database: Unix Solaris Oracle Annual Volume: Unit of Measure: FY 2008 Not Reported Not Reported Not Reported Consultant FTEs: 1 Staff FTEs: Not Reported Application C: FINANCIAL SYSTEM 9.0 UPGRADE Program or Sub-Program: Not Reported Description of Application Function: Purchase Orders, Accounts Payable, Accounts Receivable, Asset Management, o Platform/Host: o Operating System: Unix Solaris 10 State Accounting Office o Database: Oracle Annual Volume: Unit of Measure: FY 2008 Not Reported Not Reported Not Reported Consultant FTEs: 8 Staff FTEs: Not Reported Application D: TEAM GEORGIA MARKET PLACE Program or Sub-Program: Not Reported Description of Application Function: Budget Control, General Accounting, Labor Cost. o Platform/Host: o Operating System: o Database: Unix Solaris Oracle Annual Volume: Unit of Measure: FY 2008 Not Reported Not Reported Not Reported Consultant FTEs: 8 Staff FTEs: Not Reported Application E: EPM DATA WAREHOUSE Program or Sub-Program: Not Reported Description of Application Function: EPM Project halted in October 2008 by PeopleSoft Governance Council. o Platform/Host: o Operating System: o Database: Unix Solaris Oracle Annual Volume: Unit of Measure: FY 2008 Not Reported Not Reported Not Reported Consultant FTEs: 1 Staff FTEs: Not Reported 11 State Accounting Office Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Other Scanners DESCRIPTION Dell Desktops w/monitor Dell Laptops w/docking station and monitor Dell W5300 Dell 1700 Wireless Devices QUANTITY 200 56 0 22 32 1 19 330 Capitalized Asset Value of IT Equipment: $ 292,300 General Age and Condition of Equipment: Description of condition. Not Reported 12 State of Georgia Information Technology Expenditures Report Fiscal Year 2008 For Period July 1, 2007 June 30, 2008 Georgia Technology Authority 0 Georgia Technology Authority Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision To provide exemplary customer service To enable business solutions for Georgia's state government To lead change for Georgia's state government Agency Purpose Improve agency service delivery through the effective and efficient use of technology. Improve the maturity level of Georgia's state government IT enterprise. Reduce risk to Georgia's state government through a stable, secure and well-governed IT enterprise. Improve Georgians' access to government services through the use of technology. Agency Values Communicate candidly. Commit to the customer. Treat all members of Team Georgia with respect. Do the right thing. Agency Strategic Goals Complete the transformation to Georgia's new IT service delivery. Protect and secure Georgia's technology assets while safeguarding Georgians' privacy. Improve online access to Georgia government services. Create a sustainable IT enterprise governance model. 43 Georgia Technology Authority Agency IT Projects PROJECT A: Wireless Communities Georgia Project Description and Benefit: The goal of this project is to assist local governments in establishing wireless broadband networks. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported Not Reported Not Reported Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT B: 800 MHz Frequency Reconfiguration (1-120 channel) o Project Description and Benefit: This federally mandated initiative will move GTA's three 800 MHz systems off their current frequencies to new federally mandated frequencies. All costs are being borne by Sprint/Nextel Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported Not Reported Not Reported Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT C: Unified Messaging (Voice Mail Replacement) o Project Description and Benefit: Replacement of State of Georgia's 50+ Centigram systems that include voice mail and auto attendant and memory call customers to a Unified Messaging service. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported Not Reported Not Reported Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT D: Portal Improvement Project (georgia.gov) o Increase the usability, functionality and effectiveness of Georgia.gov portal in order to increase the ranking of the website. 44 Georgia Technology Authority Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported Not Reported Not Reported Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT E: GTA Sourcing Assessment o The Sourcing Assessment project will consist of the review of IT infrastructure and moving from GTA providing some core services to a service management environment where GTA will manage vendor(s) providing service. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported Not Reported Not Reported Not Reported State Funds Not Reported Federal/Other Funds Not Reported Agency Major IT Accomplishments Beginning a technology transformation During the fall of 2007, GTA completed the most comprehensive assessment of the state's IT operations ever conducted. Through a competitive bidding process, GTA contracted with Technology Partners International of Woodlands, Texas, an experienced and well-regarded technology assessment and sourcing consultant. The assessment sought to determine whether GTA and other agencies should continue providing their own IT services directly or outsource them to a commercial provider. A total of 13 agencies participated: Administrative Services, Community Health, Corrections, Driver Services, GBI, GTA, Human Resources, Juvenile Justice, Natural Resources, Office of Planning and Budget, Revenue, State Accounting Office, and Technical College System of Georgia. The assessment compared IT operations to industry standards and examined service delivery and service level targets; business continuity and disaster recovery; and the condition, life cycle and cost to refresh and maintain IT assets. More than 100 interviews were conducted with senior business and IT managers in the participating agencies, and sufficient data were collected to develop a sound business case, which included detailed financial and technical views and an operational self-assessment for each agency. 45 Georgia Technology Authority After collecting and analyzing assessment data, TPI reached the following conclusions about the IT operations of GTA and participating agencies: GTA is not operating effectively; it is a highly inefficient and dysfunctional organization and delivers expensive services. Other agencies mistrust the motives and capabilities of GTA. Agency decisions and current practices are placing key business systems and operations at risk. State government is paying more than it should for IT services as agencies create redundant islands of operations to work around GTA. Without coordinated changes across the enterprise, the problems observed will continue. Capabilities within the state to fix the problems have deteriorated to such an extent that only an enterprise-wide initiative drawing services and skills from the market has the opportunity to make timely repairs. On December 11, 2007, Governor Perdue announced his decision to consolidate and outsource the state's IT infrastructure and managed network services. More than 100 representatives from the agencies that participated in the IT assessment began developing the bidding documents for the outsourcing initiative, including: business requirements, a Request for Qualified Contractors to prequalify service providers to bid for the contracts, a Request for Proposal for IT infrastructure services, and a Request for Proposal for managed network services. Thirty-one companies responded to the Request for Qualified Contractors, and besides collaborating to develop the bidding documents, GTA and the other agencies worked together to evaluate service provider responses to the RFQC and the RFPs. After one of the most competitive and transparent procurements in the state's history, the state signed a contract with IBM to provide IT infrastructure services beginning April 1, 2009. The contract is valued at $873 million over eight years and covers mainframes, servers, printing, service desks, end-user computing and disaster recovery. Dell and Xerox will be subcontractors. All 291 state employees providing IT infrastructure services were offered jobs with IBM, Dell or Xerox. A second contract was awarded to AT&T, which begins providing managed network services on May 1, 2009. It is valued at $346 million over five years and includes wide area network, local area network and voice services. Job offers were extended to 33 of the state's 125 employees who currently provide managed network services. The contracts will not require any new appropriations of taxpayer money. Well in advance of awarding the contracts, a Service Management Organization was put in place to oversee the new service providers. To ensure the state has the skill sets needed to manage the new service providers, professionals from the private sector with extensive experience in managing outsourced solutions were brought onto the SMO leadership team. Planning is well underway for the transition of services to IBM and AT&T. The service providers will significantly advance the maturity of the state IT enterprise through: consolidation of the state's IT infrastructure, 46 Georgia Technology Authority more robust and efficient network design, centralized operational management, including technology tools to diagnose problems, standardized service levels, improved disaster recovery capabilities, consistent information security, and regular equipment refreshes and upgrades. Both IBM and AT&T will also make investments in the state's IT infrastructure totaling $283 million over the life of the contracts. Renewed emphasis on enterprise policies and standards In FY 2008, GTA sharpened its focus on enterprise-wide IT policies and standards, particularly those addressing information security. As Governor Perdue stated in December 2007, "I cannot even assure Georgians that we have the basic, essential security and disaster recovery levels worthy of a 24-hour-a-day, 7-day-a-week operation serving the needs of over nine million Georgians." GTA established a new statewide information security program in 2008, which provides the first comprehensive framework for managing and reporting on the information risks associated with operating the state's IT infrastructure. Among the program's major components are 67 newly adopted information security policies and standards based on the Federal Information Security Management Act of 2002 (FISMA). Governor Perdue signed an executive order requiring state agencies to report each year on the status of their information security programs, particularly compliance with the policies and standards. The executive order led to the publication in October 2008 of the state's first Enterprise Information Security Report, which incorporated data from 109 state agencies. Another significant achievement was the adoption a new IT policy establishing IT Infrastructure Library (ITIL) as the official basis for IT infrastructure management, service delivery and support in Georgia state government. As a result, all executive branch agencies are required to use similar processes, terminology and performance measures for the first time. State portal continues to rise in rankings Georgia.gov, Georgia's state government online presence, once again leaped forward in an annual study of e-government, rising from 13th to 2nd in the nation. The Brookings Institution's 2008 report on State and Federal Electronic Government in the United States placed Georgia second in the nation. Two years ago, Georgia ranked 38th in the study. The study evaluated an average of 30 agency web sites for each state, evaluating them on features such as online services, publications and databases; multimedia offerings; foreignlanguage translation and disability access; privacy and security factors; and contact information. GTA implemented several new features to Georgia.gov and other state agency sites, adding foreign language translation, mobile access and multimedia. Several agency sites were redesigned, including the Governor's Office, Lieutenant Governor's Office and Attorney General's Office. GTA also worked with other state agencies to improve their sites and establish a consistent user experience online. 47 Georgia Technology Authority State paging service discontinued The statewide paging service provided by GTA was permanently discontinued on September 30, 2008. In preparation for the shutdown, GTA supported customers and provided them with information about alternative paging services available from commercial providers under state contracts. There was substantial risk in continuing to operate the statewide paging service, which was the only one of its kind in the nation. The service began in 1992 when cellular use was not yet common and paging services were not widely available in the marketplace. Since then, the state's paging service equipment had become obsolete. It was no longer supported by the manufacturer, and replacement parts became increasingly difficult to find. GTA undertook a large-scale effort to notify the system's 14,000 users, collect state-issued pagers and offer guidance in arranging for replacement service from a commercial wireless provider. The well-planned, phased approach went smoothly for customers, and GTA also found uses for many of the system's components. 48 Georgia Technology Authority Chapter 2, Section A - Expenditures by Sub Class Account/ Subclass Description APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subtotal 501000 Regular Salaries 511000 Overtime 512000 Permanent Hourly 513000 Temporary Labor Fringe Benefits Allocation 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 518000 Unemployment Insurance 519000 Workers' Compensation 520000 Merit System Assessments 598000 Pay for Performance 599000 Lapse 300 Personal Services 610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation 301 Regular Operating Expense 722000 Motor Vehicle 303 Motor Vehicle Purchases Total IT Expenditures 5,993,464 314 4,724 628 81,704 475,172 648,139 1,113,592 10,338 24,361 8,352,436 506 1,839 68,449 60,329 18,664 299 21,841 183,939 676 464 147,732 8,036 - 512,777 - - 49 Georgia Technology Authority Expenditures by Sub Class (continued) 713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 304 Equipment 405,868 10,320 416,188 814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Capitalization Thresho 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support 305 Computer Charges 67,705 4,305,032 415,617 2,679 - 1,075,755 599,383 - 6,466,171 648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals 306 Real Estate Rentals 23,551 - 23,551 871001 Voice/Data Communication Services - GTA Computer Bi - 871002 Voice/Data Communication Services - GTA Data Network - 871003 Voice/Data Communication Services - GTA Telecommun - 871000 Voice / Data Communication Services (To pay GTA Invoice - 872001 Voice/Data Communication Services - Wire/Cable - 872003 Voice/Data Communication Services - MPLS - 872004 Voice/Data Communication Services - Video - 872005 Voice/Data Communication Services - Local Service - 872006 Voice/Data Communication Services - Long Distance - 872007 Voice/Data Communication Services - Voice Mail and Oth - 872008 Voice/Data Communication Services - PBX - 872009 Voice/Data Communication Services - VOIP - 872010 Voice/Data Communication Services - Key System - 872011 Voice/Data Communication Services - Mobile/Wireless - 872012 Voice/Data Communication Services - Other - 872000 Voice / Data Communication Services (Vendors OTHER TH - 873000 Voice/Data Communication Services - GTA 122 307 Telecommunications Total 122 50 Georgia Technology Authority Expenditures by Sub Class (continued) 723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings 309 Capital Outlay 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 [IT Expenditure] Professional/Technical Services - Comp 852000 [IT Expenditure] Professional/Technical Services - Comp 312 Contracts 750000 Transfers Out 314 Transfers 690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants 315 Grants SPECIAL LINE ITEM EXPENDITURES - 4,434,851 12,067 71,681 100,252 - 4,618,851 - - - TOTAL EXPENDITURES State Funds Federal Funds Other Funds 20,390,096 Full Time Equivalent Positions Full Time Equivalent Consultants 56.00 - 51 Georgia Technology Authority Chapter 2, Section B - Expenditures by Application Application Name (include short name and/or Acronym) PeopleSoft (GTA Only) PRISM/RABS Portal Legacy Consultant Position FY 2008 FTE's FTE's Expenditures 0 0 4,415,964 0 13 1,808,492 0 43 6,582,474 0 0 - TOTAL Applications Expenditures TOTAL Applications Positions TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions TOTAL EXPENDITURES TOTAL POSITIONS 12,806,930 0 56 7,583,166 0 0 20,390,096 0 56 52 Georgia Technology Authority Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) Application A PEOPLESOFT HR & FINANCIALS Program or Sub-Program: Financial Systems Description of Application Function: Statewide Financials and Human Resource Management System. o Platform/Host: o Operating System: o Database: Sun Solaris/Unix Oracle Annual Volume: Unit of Measure: FY 2008 $4,415,964 Reported by SAO Yearly financial transactions; Personnel actions; Checks produced Consultant FTEs: 0.00 Staff FTEs: 0.00 Application B PRISM/RABS Program or Sub-Program: Financial Systems Description of Application Function: Telecommunications & Data Billing System o Platform/Host: o Operating System: o Database: Sun Solaris/Unix Informix, Oracle, Access, Pro-Index Annual Volume: Unit of Measure: FY 2008 $1,808,492 91,786,154 Invoices form 1,585 entities Consultant FTEs: 0.00 Staff FTEs: 13.00 Application C PORTAL Program or Sub-Program: Application Development and Support Description of Application Function: Easy electronic access to state information and services on a statewide basis. It also provides the ability to share information and processes between state entities. o Platform/Host: o Operating System: Sun Solaris 53 Georgia Technology Authority o Database: Informix, Oracle, Access, Pro-Index Annual Volume: Unit of Measure: FY 2008 $6,582,474 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 43.00 54 Georgia Technology Authority Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Other DESCRIPTION Various models Various models QUANTITY 3 980 560 597 3867 Wireless Devices Blackberry, cell phone, wireless cards 298 Capitalized Asset Value of IT Equipment: $35,489,381 General Age and Condition of Equipment: Description of condition. The majority of the equipment in the data center due for replacement. A number of storage units, tape drives, servers, switches, etc. are 6+ years old or more. The general age and condition of the remaining equipment is good. 55 State of Georgia Information Technology Expenditures Report Fiscal Year 2008 For Period July 1, 2007 June 30, 2008 Georgia Department Of Agriculture 0 Georgia Department of Agriculture Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision A model Department of Agriculture with highly motivated, empowered employees leveraging technology to best protect our citizens and best promote Georgia agriculture and agribusiness. Agency Mission The mission of the Georgia Department of Agriculture is to provide excellence in services and regulatory functions, to protect and promote agriculture and consumer interests and to ensure an abundance of safe food and fiber for Georgia, America and the world by using state-of-the-art technology and a professional workforce. Agency Strategic Goals The Department will ensure fairness and price discovery in the market-place. The Department will develop mechanisms to prevent, prepare for, mitigate, respond to and recover from emergencies and/or disasters affecting Georgia agricultural products and regulated industries. The Department will increase sales and market penetration of Georgia agricultural products in domestic and international. The Department will ensure all regulated entities obtain the required licenses, certifications, registrations. The Department will have the resources necessary to perform its business functions. The Department will ensure a safe, wholesome and properly labeled food supply for consumers. The Department will ensure Georgia's regulated consumer and agricultural products and services will meet legal requirements. The Department will ensure the accuracy of all measuring devices used for commerce. The Department will reduce the risk of diseases among and from livestock, poultry and companion animal operations. 55 Georgia Department of Agriculture The Department will ensure companion animals and equine are protected from abuse and neglect. The Department will better educate and inform Georgia agribusiness and private citizens. The Department will deliver its services to its customers in the most effective and efficient manner. Agency IT Projects PROJECT A: Online Licensing Project Description and Benefit: The online licensing project is designed to increase customer access to the licensing process for the 100 plus various licenses that the department issues by legislative mandates. This will allow consumers to apply for these licenses online, 24 hours a day, and 7 days a week. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported Decided not to pursue High Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT B: Pesticide Project Description and Benefit: Current inspection process is accomplished using paper forms that are sent to a central location for manual entry into a data collection application. This process is inefficient and has many opportunities for transcription errors. Inspectors in this program also need computer equipment to allow them to be cross-trained to perform other field inspections performed by the Department. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $95,000 RFP Not Needed High $95,000 State Funds $0 Federal/Other Funds $95,000 56 Georgia Department of Agriculture PROJECT C: Animal Protection Field Automation Project Description and Benefit: Improved management and reporting of inspector activities. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $0 RFP Not Needed Medium Not Reported State Funds $0 Federal/Other Funds $0 PROJECT D: Livestock/Poultry Field Force Automation Project Description and Benefit: Current inspection process is accomplished using paper forms that are sent to a central location for manual entry into a data collection application. This process is inefficient and has many opportunities for transcription errors. Inspectors in this program also need computer equipment to allow them to be cross-trained to perform other field inspections performed by the Department. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $0 RFP Not Needed Not Reported Not Reported State Funds $0 Federal/Other Funds $0 PROJECT E: Equine Field Automation Project Description and Benefit: Current inspection process is accomplished using paper forms that are sent to a central location for manual entry into a data collection application. This process is inefficient and has many opportunities for transcription errors. Inspectors in this program also need computer equipment to allow them to be cross-trained to perform other field inspections performed by the Department. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $0 Not Reported Not Reported Not Reported State Funds $0 Federal/Other Funds $0 57 Georgia Department of Agriculture PROJECT F: Plant Protection Field Force Automation Project Description and Benefit: Current inspection process is accomplished using paper forms that are sent to a central location for manual entry into a data collection application. This process is inefficient and has many opportunities for transcription errors. Inspectors in this program also need computer equipment to allow them to be cross-trained to perform other field inspections performed by the Department. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $0 Not Reported Not Reported Not Reported State Funds $0 Federal/Other Funds $0 PROJECT G: Plant Industry Field Force Automation Project Description and Benefit: Current inspection process is accomplished using paper forms that are sent to a central location for manual entry into a data collection. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $0 Not Reported Not Reported Not Reported State Funds $0 Federal/Other Funds $0 PROJECT H: Structural Pest Project Description and Benefit: Current inspection process is accomplished using paper forms that are sent to a central location for manual entry into a data collection application. This process is inefficient and has many opportunities for transcription errors. Inspectors in this program also need computer equipment to allow them to be cross-trained to perform other field inspections performed by the Department. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $0 Decided not to pursue High Not Reported State Funds $0 Federal/Other Funds $0 58 Georgia Department of Agriculture Agency Major IT Accomplishments Upgraded hardware for selected field personnel Upgraded hardware for field personnel. Instituted formal Help Desk program HELPSTAR Began using a SQL based help desk ticketing system to accept, track and report Help Desk tickets. Purchased APC Temperature monitoring system Purchased APC Temperature monitoring system to remotely monitor server room Upgraded Exchange server Upgraded Exchange server to Exchange server 2007 which enabled us to double each user's mailbox size. Instituted HP Systems Insight Manager Instituted HP Systems Insight Manager to remotely monitor server health and status. File Server Upgrade Upgraded File servers to Server 2007 cluster. This enabled us to stand up 4 Terabyte storage SAN. Instituted offsite tape backup routine. Began sending backup tapes to Tifton Lab for offsite storage of backup tapes. 59 Georgia Department of Agriculture Chapter 2, Section A - Expenditures by Sub Class Account/ Subclass Description APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subtotal 501000 Regular Salaries 502000 511000 Overtime 512000 Permanent Hourly 513000 Temporary Labor Fringe Benefits Allocation 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 518000 Unemployment Insurance 519000 Workers' Compensation 520000 Merit System Assessments 598000 Pay for Performance 599000 Lapse 300 Personal Services 610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation 301 Regular Operating Expense 722000 Motor Vehicle 303 Motor Vehicle Purchases Total Expenditures 799,828 1,314 58,674 81,904 183,005 810 9,836 3,014 1,138,387 5 23 2,094 10,906 634 905 874 11,121 5,582 32,143 - 60 Georgia Department of Agriculture Expenditures by Sub Class (continued) 713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 304 Equipment - 814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Capitalization Threshold 819000 [IT Expenditure] Rents other than Real Estate 821010 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support 67,258 45,150 561,703 35,872 13,474 43,660 106,265 305 Computer Charges 873,382 648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals 105,022 306 Real Estate Rentals 105,022 871001 Voice/Data Communication Services - GTA Computer Bill 144,730 871002 Voice/Data Communication Services - GTA Data Network Bill 871003 Voice/Data Communication Services - GTA Telecommunicatio 306,948 871000 Voice / Data Communication Services (To pay GTA Invoices) Sub 451,678 872001 Voice/Data Communication Services - Wire/Cable 1,081 872002 Voice/Data Communication Services - MPLS 6,019 872003 Voice/Data Communication Services - Video 872004 Voice/Data Communication Services - Local Service 5,205 872005 Voice/Data Communication Services - Long Distance 4,407 872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing 872008 Voice/Data Communication Services - PBX 872008 Voice/Data Communication Services - VOIP 872009 Voice/Data Communication Services - Key System 872010 Voice/Data Communication Services - Mobile/Wireless 208,338 872011 Voice/Data Communication Services - Other 25,920 872000 Voice / Data Communication Services (Vendors OTHER THAN G 250,970 307 Telecommunications Total 702,649 61 Georgia Department of Agriculture Expenditures by Sub Class (continued) 723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings 309 Capital Outlay - 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 [IT Expenditure] Professional/Technical Services - Computer/I 840 852000 [IT Expenditure] Professional/Technical Services - Computer/IT Expenses 312 Contracts 840 750000 Transfers Out 314 Transfers - 690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants 315 Grants - SPECIAL LINE ITEM EXPENDITURES 200 Bonds - 847 Investment for Modernization - 62 Georgia Department of Agriculture Expenditures by Sub Class (continued) 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts - Private Organizations 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 871001 Voice/Data Communication Services - GTA Computer Bill 871002 Voice/Data Communication Services - GTA Data Network Bill 871003 Voice/Data Communication Services - GTA Telecommunications Bill 871000 Voice / Data Communication Services (To pay GTA Invoices) Sub - 872001 Voice/Data Communication Services - Wire/Cable 872002 Voice/Data Communication Services - MPLS 872003 Voice/Data Communication Services - Video 872004 Voice/Data Communication Services - Local Service 872005 Voice/Data Communication Services - Long Distance 872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing 872008 Voice/Data Communication Services - PBX 872008 Voice/Data Communication Services - VOIP 872009 Voice/Data Communication Services - Key System 872010 Voice/Data Communication Services - Mobile/Wireless 872011 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Vendors OTHER THAN G - 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 885 Operating Expenses Colleges - 63 Georgia Department of Agriculture Expenditures by Sub Class (continued) 501000 Regular Salaries 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 618000 Energy 627000 Other Operating Expense 640000 Travel 651000 Per Diem & Fees 653000 Contracts 863000 [IT Expenditure] Software (Not Capitalized) 871001 Voice/Data Communication Services - GTA Computer Bill 872000 Voice / Data Communication Services (Vendors OTHER THAN GTA ) 889 Quickstart - 000 Other - 000 Other - 000 Other TOTAL EXPENDITURES State Funds Federal Funds Other Funds Full Time Equivalent Positions Full Time Equivalent Consultants 2,852,423 64 Georgia Department of Agriculture Chapter 2, Section B - Expenditures by Application Not Reported 65 Georgia Department of Agriculture Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) Not Reported 66 Georgia Department of Agriculture Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Other DESCRIPTION Various models of Dell workstations Various models of Dell laptops & Panasonic Toughbooks Various models of Cisco routers Various models of Cisco switches Cisco ASA firewalls Various models of HP and Dell printers All-In-One printers HP DJ 550 plotter QUANTITY 310 470 42 16 2 2 24 5 1 Wireless Devices 49 921 Capitalized Asset Value of IT Equipment: Not Reported General Age and Condition of Equipment: Description of condition. Equipment is 3 years old or less and in good condition. 67 State of Georgia Information Technology Expenditures Report Fiscal Year 2008 For Period July 1, 2007 June 30, 2008 Georgia Department of Banking & Finance 0 Georgia Department of Banking & Finance Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision Our Vision is to be the best financial services industry regulator in the country Progressive. Proactive. Service-Oriented. Agency Mission Our Mission is to promote safe, sound, competitive financial services in Georgia through innovative, responsive regulation and supervision. Agency Strategic Goals Ensure Fair and Progressive Regulation of Financial Institutions and Other Licenses under our Jurisdiction. Improve Communication and Service Delivery to be More Responsive to the Needs of our Customers. Maintain the Viability and Enhance the Value of State-Chartered Institutions in a Global Financial Services Environment. Monitor Emerging Issues and Risks and Respond as Necessary to Changes which may Impact our Supervisory Role and Responsibility. Foster a Culture Which Emphasizes Communication between Management and Staff, Teamwork, and Empowerment of Employees. Acquire and Retain Quality Employees and Maximize the Effectiveness and Efficiency of our Human Resources. 67 Georgia Department of Banking & Finance Agency IT Projects PROJECT A: Upgrade Field Office Firewalls and Department Wide Security Project Description and Benefit: Upgrade field office firewalls to provide increased security and central management. Install fire suppression equipment, temperature/humidity monitors and intrusion detection/protection equipment. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported Decided not to pursue-Budget Constraints Not Reports $55,000 State Funds Not Reported Federal/Other Funds Not Reported PROJECT B: Disaster Recovery Alternatives Project Description and Benefit: Investigation of the usage of virtual servers as a disaster recovery solution. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Decided not to pursue-Budget constraints Not Reported $20,000 State Funds Federal/Other Funds Not Reported Not Reported PROJECT C: Email Retention and Archiving Project Description and Benefit: Provide the essential auditing and oversight capabilities that legal, human resources and auditing personnel need with the email system. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Completion/Maintenance Decided not to pursue-Budget constraints Not Reported $10,000 State Funds Not Reported Federal/Other Funds Not Reported 68 Georgia Department of Banking & Finance Agency Major IT Accomplishments Not Reported 69 Georgia Department of Banking & Finance Chapter 2, Section A-Expenditures by Sub Class Account/ Subclass Description APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subtotal 501000 Regular Salaries 511000 Overtime 512000 Permanent Hourly 513000 Temporary Labor Fringe Benefits Allocation 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 518000 Unemployment Insurance 519000 Workers' Compensation 520000 Merit System Assessments 598000 Pay for Performance 599000 Lapse 300 Personal Services 610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation 301 Regular Operating Expense 722000 Motor Vehicle 303 Motor Vehicle Purchases Total Expenditures 293,044 132,687 21,623 44,124 66,940 558,418 602 1,893 292 366 1,291 7 2,558 1,501 8,510 - 70 Georgia Department of Banking & Finance Expenditures by Sub Class (continued) 713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 90,000 304 Equipment 90,000 814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Capitalization Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support 97,000 305 Computer Charges 97,000 648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals 3,765 306 Real Estate Rentals 3,765 871001 Voice/Data Communication Services - GTA Computer Bill 871002 Voice/Data Communication Services - GTA Data Network Bill 871003 Voice/Data Communication Services - GTA Telecommunicatio 871000 Voice / Data Communication Services (To pay GTA Invoices) Sub 872001 Voice/Data Communication Services - Wire/Cable 872002 Voice/Data Communication Services - MPLS 872003 Voice/Data Communication Services - Video 872004 Voice/Data Communication Services - Local Service 872005 Voice/Data Communication Services - Long Distance 872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing 872008 Voice/Data Communication Services - PBX 872008 Voice/Data Communication Services - VOIP 872009 Voice/Data Communication Services - Key System 872010 Voice/Data Communication Services - Mobile/Wireless 872011 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Vendors OTHER THAN G 2,808 2,808 - 307 Telecommunications Total 2,808 71 Georgia Department of Banking & Finance Expenditures by Sub Class (continued) 723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings 309 Capital Outlay - 651000 Professional Services 902 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 [IT Expenditure] Professional/Technical Services - Computer/IT 852000 [IT Expenditure] Professional/Technical Services - Computer/IT Expenses 312 Contracts 902 750000 Transfers Out 314 Transfers - 690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants 315 Grants - SPECIAL LINE ITEM EXPENDITURES 200 Bonds - 847 Investment for Modernization - 72 Georgia Department of Banking & Finance Expenditures by Sub Class (continued) 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts - Private Organizations 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 871001 Voice/Data Communication Services - GTA Computer Bill 871002 Voice/Data Communication Services - GTA Data Network Bill 871003 Voice/Data Communication Services - GTA Telecommunications Bill 871000 Voice / Data Communication Services (To pay GTA Invoices) Sub - 872001 Voice/Data Communication Services - Wire/Cable 872002 Voice/Data Communication Services - MPLS 872003 Voice/Data Communication Services - Video 872004 Voice/Data Communication Services - Local Service 872005 Voice/Data Communication Services - Long Distance 872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing 872008 Voice/Data Communication Services - PBX 872008 Voice/Data Communication Services - VOIP 872009 Voice/Data Communication Services - Key System 872010 Voice/Data Communication Services - Mobile/Wireless 872011 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Vendors OTHER THAN G - 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 885 Operating Expenses Colleges - 73 Georgia Department of Banking & Finance Expenditures by Sub Class (continued) 501000 Regular Salaries 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 618000 Energy 627000 Other Operating Expense 640000 Travel 651000 Per Diem & Fees 653000 Contracts 863000 [IT Expenditure] Software (Not Capitalized) 871001 Voice/Data Communication Services - GTA Computer Bill 872000 Voice / Data Communication Services (Vendors OTHER THAN GTA ) 889 Quickstart - 000 Other - 000 Other - 000 Other TOTAL EXPENDITURES State Funds Federal Funds Other Funds Full Time Equivalent Positions Full Time Equivalent Consultants 761,403 74 Georgia Department of Banking & Finance Chapter 2, Section B - Expenditures by Application Application Name (include short name and/or Acronym) Request for Certificate of Valid Existence with payment Request for Letter of Good Standing with payment Bank Emergency Contact Information Request for permission to use "Bank" or "Trust" in name with payment Credit Union Emergency Contact Information Representative Office Annual Registration Renewal with payment Annual Holding Company Assessment Payments Fine Payments Agent List Update Full-service Check Casher License Renewal with payment Registered Check Casher License Reneweal with payment Check Sellers Semi-Annual Reporting Money Transmitters Semi-Annual Reporting Request for Finger-Print Cards with payment Relocation of Main Office Update Personnel Contact Changes Relocate a Branch Office Close a Branch Office Consultant Position FY 2008 FTE's FTE's Expenditures 1 495 TOTAL Applications Expenditures TOTAL Applications Positions TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions TOTAL EXPENDITURES TOTAL POSITIONS 0 1 0 -1 0 0 495 760908 761403 75 Georgia Department of Banking & Finance Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) Application A: REQUEST FOR CERTIFICATE OF VALID EXISTENCE WITH PAYMENT Program or Sub-Program: Not Reported Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Windows 2000 Windows 2000 Paradox 11 Annual Volume: Unit of Measure: 9 Number of requests for certificates FY 2008 $495 Consultant FTEs: 0.00 Staff FTEs: 1 Application B: REQUEST FOR LETTER OF GOOD STANDING WITH PAYMENT Program or Sub-Program: Not Reported Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Windows 2000 Windows 2000 Paradox 11 Annual Volume: Unit of Measure: 0 Number of requests for letters FY 2008 Not Reported Consultant FTEs: Not Reported Staff FTEs: Not Reported Application C: BANK EMERGENCY CONTACT INFORMATION Program or Sub-Program: Not Reported Description of Application Function: Not Reported 76 Georgia Department of Banking & Finance o Platform/Host: o Operating System: o Database: Windows 2000 Windows 2000 Paradox 11 Annual Volume: Unit of Measure: 275 Number of Contacts FY 2008 Not Reported Consultant FTEs: Not Reported Staff FTEs: Not Reported Application D: REQUEST FOR PERMISSION TO USE `BANK' OR `TRUST' IN NAME WITH PAYMENT Program or Sub-Program: Not Reported Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Windows 2000 Windows 2000 Paradox 11 Annual Volume: Unit of Measure: 12 Number of Requests FY 2008 Not Reported Consultant FTEs: Not Reported Staff FTEs: Not Reported Application E: CREDIT UNION EMERGENCY CONTACT INFORMATION Program or Sub-Program: Not Reported Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Windows 2000 Windows 2000 Paradox 11 Annual Volume: Unit of Measure: 64 Number of Contacts FY 2008 Not Reported Consultant FTEs: Not Reported Staff FTEs: Not Reported 77 Georgia Department of Banking & Finance Application F: REPRESENTATIVE OFFICE ANNUAL REGISTRATION RENEWAL WITH PAYMENT Program or Sub-Program: Not Reported Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Windows 2000 Windows 2000 Paradox 11 Annual Volume: Unit of Measure: 73 Number of Payments FY 2008 Not Reported Consultant FTEs: Not Reported Staff FTEs: Not Reported Application G: ANNUAL HOLDING COMPANY ASSESSMENT PAYMENTS Program or Sub-Program: Not Reported Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Windows 2000 Windows 2000 Paradox 11 Annual Volume: Unit of Measure: 24 Number of Payments FY 2008 Not Reported Consultant FTEs: Not Reported Staff FTEs: Not Reported Application H: FINE PAYMENTS MORTGAGE RELATED Program or Sub-Program: Not Reported Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Windows 2000 Windows 2000 Paradox 11 Annual Volume: 22 78 Georgia Department of Banking & Finance Unit of Measure: Number of Payments FY 2008 Not Reported Consultant FTEs: Not Reported Staff FTEs: Not Reported Application I: AGENT LIST UPDATE Program or Sub-Program: Not Reported Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Windows 2000 Windows 2000 Paradox 11 Annual Volume: Unit of Measure: 0 Number of Updates FY 2008 Not Reported Consultant FTEs: Not Reported Staff FTEs: Not Reported Application J: FULL-SERVICE CHECK CASHER LICENSE RENEWAL WITH PAYMENT Program or Sub-Program: Not Reported Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Windows 2000 Windows 2000 Paradox 11 Annual Volume: Unit of Measure: 316 Number of Payments FY 2008 Not Reported Consultant FTEs: Not Reported Staff FTEs: Not Reported Application K: REGISTERED CHECK CASHER LICENSE RENEWAL WITH PAYMENT Program or Sub-Program: Not Reported Description of Application Function: Not Reported 79 Georgia Department of Banking & Finance o Platform/Host: o Operating System: o Database: Windows 2000 Windows 2000 Paradox 11 Annual Volume: Unit of Measure: 157 Number of Payments FY 2008 Not Reported Consultant FTEs: Not Reported Staff FTEs: Not Reported Application L: CHECK SELLERS SEMI-ANNUAL REPORTING Program or Sub-Program: Not Reported Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Windows 2000 Windows 2000 Paradox 11 Annual Volume: Unit of Measure: 0 Number of Reports Made FY 2008 Not Reported Consultant FTEs: Not Reported Staff FTEs: Not Reported Application M: MONEY TRANSMITTERS SEMI-ANNUAL REPORTING Program or Sub-Program: Not Reported Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Windows 2000 Windows 2000 Paradox 11 Annual Volume: Unit of Measure: 0 Number of Reports Made FY 2008 Not Reported Consultant FTEs: Not Reported Staff FTEs: Not Reported 80 Georgia Department of Banking & Finance Application N: REQUEST FOR FINGER-PRINT CARDS WITH PAYMENT Program or Sub-Program: Not Reported Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Windows 2000 Windows 2000 Paradox 11 Annual Volume: Unit of Measure: 1,185 Number of Requests Made FY 2008 Not Reported Consultant FTEs: Not Reported Staff FTEs: Not Reported Application O: RELOCATION OF MAIN OFFICE Program or Sub-Program: Not Reported Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Windows 2000 Windows 2000 Paradox 11 Annual Volume: Unit of Measure: 484 Number of Updates FY 2008 Not Reported Consultant FTEs: Not Reported Staff FTEs: Not Reported Application P: UPDATE PERSONNEL CONTACT CHANGES Program or Sub-Program: Not Reported Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Windows 2000 Windows 2000 Paradox 11 Annual Volume: 193 81 Georgia Department of Banking & Finance Unit of Measure: Number of Updates FY 2008 Not Reported Consultant FTEs: Not Reported Staff FTEs: Not Reported Application Q: RELOCATE A BRANCH OFFICE Program or Sub-Program: Not Reported Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Windows 2000 Windows 2000 Paradox 11 Annual Volume: Unit of Measure: 341 Number of Updates FY 2008 Not Reported Consultant FTEs: Not Reported Staff FTEs: Not Reported Application R: CLOSE A BRANCH OFFICE Program or Sub-Program: Not Reported Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Windows 2000 Windows 2000 Paradox 11 Annual Volume: Unit of Measure: 0 Number of Updates FY 2008 Not Reported Consultant FTEs: Not Reported Staff FTEs: Not Reported 82 Georgia Department of Banking & Finance Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Scanners Other DESCRIPTION HP/Compaq Desktops Dell/HP Laptops HP/Compaq, Dell Servers TCIP and MPLS Routers Nortel 10/100/1000 Checkpoint HP and Canon Printers HP, Brother Fujitsu, IBM Wireless Sprint/Nextel Blackberry PDA's QUANTITY 50 80 20 2 3 1 12 25 10 8 211 Capitalized Asset Value of IT Equipment: $150,000 General Age and Condition of Equipment: Description of condition. 3-5 yrs old. Equipment Good. 83 State of Georgia Information Technology Expenditures Report Fiscal Year 2008 For Period July 1, 2007 June 30, 2008 Georgia Department of Community Affairs 0 Georgia Department of Community Affairs Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision Every community offers opportunity for Georgians to grow and prosper. Agency Mission Partnering with communities to help create a climate of success for Georgia's families and businesses. Agency Strategic Goals Increase the number of community development initiatives at the local level. Facilitate the transition from Regional Development Centers to Regional Commissions. 83 Georgia Department of Community Affairs Agency IT Projects PROJECT A: Video Conferencing Project Description and Benefit: DCA employees working in field offices can attend meetings from that office with Central Office Staff. DCA's mobile workforce can view prerecorded meetings at times conducive to their schedules which allow them to remain working in the field. New employees hired to work in regional offices can participate in orientations from that office without having to travel to central office. With the rising costs of fuel, deploying a video conferencing system would offer an invaluable service for everyone. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $64,723 Planning/Analysis/Design Construction/Implementation High $129,466 State Funds $0 Federal/Other Funds $64,723 PROJECT B: Hard Disk Encryption Software Project Description and Benefit: This software will render laptop hard disk drives unreadable to all except authorized users who can successfully log into the machines with a valid set of credentials. At some point, this technology may also be considered appropriate for use on removable media and agency desktop computers. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $8,625 Planning/Analysis/Design High $8,625 State Funds Federal/Other Funds $8,625 $0 PROJECT C: Upgrade Network Infrastructure Project Description and Benefit: Upgrading DCA's network infrastructure will enable DCA to plan, deploy and maintain a local sustainable network infrastructure to transmit video and data communications that are load balanced at a higher bandwidth and more robust in terms of hardware failure and future proofing our network infrastructure. Project Status Project Priority Lifetime Cost of Project Plannin/Analysis/Design Construction/Implementation High $60,764 84 Georgia Department of Community Affairs FY 2008 Total Funding $60,764 State Funds $0 Federal/Other Funds $60,764 Agency Major IT Accomplishments Not Reported 85 Georgia Department of Community Affairs Chapter 2, Section A - Expenditures by Sub Class Account/ Subclass Description APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subtotal 501000 Regular Salaries 502000 Annual Leave Pay 503000 Other Supplemental Pay 511000 Overtime 512000 Permanent Hourly 513000 Temporary Labor Fringe Benefits Allocation 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 518000 Unemployment Insurance 519000 Workers' Compensation 520000 Merit System Assessments 598000 Pay for Performance 599000 Lapse 300 Personal Services 610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation 301 Regular Operating Expense 722000 Motor Vehicle 303 Motor Vehicle Purchases Total Expenditures 632,364 1,743 5,024 43,621 62,947 139,671 4,733 2,058 892,161 61 2,099 2,875 20,305 4,659 29,999 - 86 Georgia Department of Community Affairs Expenditures by Sub Class (continued) 713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 304 Equipment - 814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Capitalization Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support 136,983 64,104 245,358 58,545 235,770 305 Computer Charges 740,760 648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals 75,390 306 Real Estate Rentals 75,390 871001 Voice/Data Communication Services - GTA Computer Bill 113,474 871002 Voice/Data Communication Services - GTA Data Network Bil 88,964 871003 Voice/Data Communication Services - GTA Telecommunicatio 205,917 871000 Voice / Data Communication Services (To pay GTA Invoices) Sub 408,355 872001 Voice/Data Communication Services - Wire/Cable 872002 Voice/Data Communication Services - MPLS 984 872003 Voice/Data Communication Services - Video 872004 Voice/Data Communication Services - Local Service 872005 Voice/Data Communication Services - Long Distance 872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing 872008 Voice/Data Communication Services - PBX 872008 Voice/Data Communication Services - VOIP 872009 Voice/Data Communication Services - Key System 872010 Voice/Data Communication Services - Mobile/Wireless 133,495 872011 Voice/Data Communication Services - Other 100,153 872000 Voice / Data Communication Services (Vendors OTHER THAN G 234,632 307 Telecommunications Total 642,987 87 Georgia Department of Community Affairs Expenditures by Sub Class (continued) 723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings 309 Capital Outlay 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 [IT Expenditure] Professional/Technical Services - Computer/IT 852000 [IT Expenditure] Professional/Technical Services - Computer/I 312 Contracts 750000 Transfers Out 314 Transfers 690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants 315 Grants SPECIAL LINE ITEM EXPENDITURES 2,500 390 2,890 - - 200 Bonds - 847 Investment for Modernization - 88 Georgia Department of Community Affairs Expenditures by Sub Class (continued) 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts - Private Organizations 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 871001 Voice/Data Communication Services - GTA Computer Bill 871002 Voice/Data Communication Services - GTA Data Network Bill 871003 Voice/Data Communication Services - GTA Telecommunications Bill 871000 Voice / Data Communication Services (To pay GTA Invoices) Sub - 872001 Voice/Data Communication Services - Wire/Cable 872002 Voice/Data Communication Services - MPLS 872003 Voice/Data Communication Services - Video 872004 Voice/Data Communication Services - Local Service 872005 Voice/Data Communication Services - Long Distance 872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing 872008 Voice/Data Communication Services - PBX 872008 Voice/Data Communication Services - VOIP 872009 Voice/Data Communication Services - Key System 872010 Voice/Data Communication Services - Mobile/Wireless 872011 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Vendors OTHER THAN G - 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 885 Operating Expenses Colleges - 89 Georgia Department of Community Affairs Expenditures by Sub Class (continued) 501000 Regular Salaries 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 618000 Energy 627000 Other Operating Expense 640000 Travel 651000 Per Diem & Fees 653000 Contracts 863000 [IT Expenditure] Software (Not Capitalized) 871001 Voice/Data Communication Services - GTA Computer Bill 872000 Voice / Data Communication Services (Vendors OTHER THAN GTA ) 889 Quickstart - 000 Other - 000 Other - 000 Other TOTAL EXPENDITURES State Funds Federal Funds Other Funds Full Time Equivalent Positions Full Time Equivalent Consultants - 2,384,187 614,179 970,213 799,795 90 Georgia Department of Community Affairs Chapter 2, Section B - Expenditures by Application Application Name (include short name and/or Acronym) Modern Software Technology (MST) Consultant Position FY 2008 FTE's FTE's Expenditures 0 1.1 262,261 Application Oriented Design (AOD) Loan Servicing and Account Management System (LSAMS) 0 1.1 0 1.1 262,261 262,261 TOTAL Applications Expenditures TOTAL Applications Positions TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions TOTAL EXPENDITURES TOTAL POSITIONS 0 3.3 786783 1597403.66 0 8.7 2384186.66 0 12 91 Georgia Department of Community Affairs Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) Application A: MODERN SOFTWARE TECHNOLOGY (MST) Program or Sub-Program: Section 8 Rental Assistance Description of Application Function: System used to process Section 8 rental assistance o Platform/Host: o Operating System: o Database: IBM iSeries OS400v5r3 DB2 Annual Volume: Unit of Measure: FY 2008 $262,261 150,924 Number of Landlord check processes Consultant FTEs: Staff FTEs: 0.00 1.10 Application B: APPLICATION ORIENTED DESIGN (AOD) Program or Sub-Program: GHFA Mortgage Programs & GHFA Affordable Housing Description of Application Function: System used to reserve mortgage loans o Platform/Host: o Operating System: o Database: Dell PowerEdge 2950 Windows NT Server Proprietary Software Annual Volume: Unit of Measure: FY 2008 $262,261 1,885 Total number of loans reserved Consultant FTEs: 0.00 Staff FTEs: 1.10 Application C: LOAN SERVICING AND ACCOUNTING MANAGEMENT SYSTEM (LSAMS Program or Sub-Program: GHFA Mortgage Programs Description of Application Function: Mortgage servicing system o Platform/Host: o Operating System: o Database: IBM iSeries OS400v5r3 DB2 92 Georgia Department of Community Affairs Annual Volume: Unit of Measure: FY 2008 $262,261 7,763 Number of loans serviced Consultant FTEs: 0.00 Staff FTEs: 1.10 93 Georgia Department of Community Affairs Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Plotters Scanners Wireless Devices DESCRIPTION QUANTITY 369 253 35 2 43 3 147 29 2 33 183 1099 Capitalized Asset Value of IT Equipment: $ 557,234 General Age and Condition of Equipment: Description of condition. The majority of equipment is newer technology most 3 years old or less. 94 State of Georgia Information Technology Expenditures Report Fiscal Year 2008 For Period July 1, 2007 June 30, 2008 Georgia Regional Transportation Authority 0 Georgia Regional Transportation Authority Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision Enhance quality of life of Georgia citizens by providing transportation systems offering congestion relief and improved mobility, air quality and land use practices. Agency Mission To improve Georgia mobility, air quality and land use practices. Agency Strategic Goals Advocate, plan, implement and measure public transportation service in the Atlanta region. Focus the Atlanta Region on congestion and mobility by insuring that the region sets goals and targets and measures progress. 93 Agency IT Projects Not Reported Georgia Regional Transportation Authority Agency Major IT Accomplishments Not Reported 94 Georgia Regional Transportation Authority Chapter 2, Section A - Expenditures by Sub Class Account/ Subclass Description APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subtotal 501000 Regular Salaries 511000 Overtime 512000 Permanent Hourly 513000 Temporary Labor Fringe Benefits Allocation 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 518000 Unemployment Insurance 519000 Workers' Compensation 520000 Merit System Assessments 598000 Pay for Performance 599000 Lapse 300 Personal Services 610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation 301 Regular Operating Expense 722000 Motor Vehicle 303 Motor Vehicle Purchases Total Expenditures 170,297 12,128 16,085 35,297 233,807 - 117 4,853 - 4,970 - 95 Georgia Regional Transportation Authority Expenditures by Sub Class (continued) 713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 5,514 304 Equipment 5,514 814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Capitalization Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support 11,680 6,634 34,002 426 - 45,149 21,771 305 Computer Charges 119,663 648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals 306 Real Estate Rentals - 871001 Voice/Data Communication Services - GTA Computer Bill 871002 Voice/Data Communication Services - GTA Data Network Bil 871003 Voice/Data Communication Services - GTA Telecommunicatio 871000 Voice / Data Communication Services (To pay GTA Invoices) Sub 872001 Voice/Data Communication Services - Wire/Cable 872002 Voice/Data Communication Services - MPLS 872003 Voice/Data Communication Services - Video 872004 Voice/Data Communication Services - Local Service 872005 Voice/Data Communication Services - Long Distance 872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing 872008 Voice/Data Communication Services - PBX 872008 Voice/Data Communication Services - VOIP 872009 Voice/Data Communication Services - Key System 872010 Voice/Data Communication Services - Mobile/Wireless 872012 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Vendors OTHER THAN G 19,599 19,599 218 12 5,577 8,870 14,677 307 Telecommunications Total 34,276 96 Georgia Regional Transportation Authority Expenditures by Sub Class (continued) 723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings 309 Capital Outlay 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 [IT Expenditure] Professional/Technical Services - Computer/I 852000 [IT Expenditure] Professional/Technical Services - Computer/IT Expenses 312 Contracts 750000 Transfers Out 314 Transfers 690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants 315 Grants SPECIAL LINE ITEM EXPENDITURES 53,891 53,891 - - 200 Bonds - 847 Investment for Modernization - 97 Georgia Regional Transportation Authority Expenditures by Sub Class (continued) 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings 309 Capital Outlay 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 [IT Expenditure] Professional/Technical Services - Computer/I 852000 [IT Expenditure] Professional/Technical Services - Computer/IT Expenses 312 Contracts 750000 Transfers Out 314 Transfers 690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants 315 Grants SPECIAL LINE ITEM EXPENDITURES 53,891 53,891 - - 200 Bonds - 847 Investment for Modernization - 614000 Supplies & Materials 98 Georgia Regional Transportation Authority Expenditures by Sub Class (continued) 501000 Regular Salaries 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 618000 Energy 627000 Other Operating Expense 640000 Travel 651000 Per Diem & Fees 653000 Contracts 863000 [IT Expenditure] Software (Not Capitalized) 871001 Voice/Data Communication Services - GTA Computer Bill 872000 Voice / Data Communication Services (Vendors OTHER THAN GTA ) 889 Quickstart - 000 Other - 000 Other - 000 Other TOTAL EXPENDITURES State Funds Federal Funds Other Funds Full Time Equivalent Positions Full Time Equivalent Consultants 456,842 442,998 2 1 99 Georgia Regional Transportation Authority Chapter 2, Section B - Expenditures by Application Application Name (include short name and/or Acronym) Consultant Position FY 2008 FTE's FTE's Expenditures Not Reported TOTAL Applications Expenditures TOTAL Applications Positions TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions TOTAL EXPENDITURES TOTAL POSITIONS 0 0 0 456841.78 1 2 456841.78 1 2 100 Georgia Regional Transportation Authority Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) Not Reported 101 Georgia Regional Transportation Authority Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Scanners Other DESCRIPTION Plotters, Tape Library Wireless Devices QUANTITY 51 6 8 3 2 2 0 10 1 2 13 98 Capitalized Asset Value of IT Equipment: $ 9,536 General Age and Condition of Equipment: Description of condition. Servers are generally in good condition and less than 5 years old, which concurs with GRTA 5 year replacement cycle for servers. All equipment listed above is either below the 5,000 capitalization threshold or has already been depreciated in full. 102 State of Georgia Information Technology Expenditures Report Fiscal Year 2008 For Period July 1, 2007 June 30, 2008 Georgia Department of Community Health 0 Georgia Department of Community Health Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision We will be a national leader for innovative health planning, promotion, programs and services to improve community health. Agency Mission Access to affordable, quality health care in the communities. Responsible health planning and use of health care resources. Healthy behaviors and improved health outcomes. Agency Strategic Goals Medicaid Transformation Consumerism Financial Stability and Integrity of Programs Health Improvement and Disparities Resolution The Uninsured and Community Solutions 101 Georgia Department of Community Health Agency IT Projects PROJECT A: State Health Benefit Plan / Board of Regents Health Plan -- Wellpoint Project Description and Benefit: Provides claims processing and payment systems for the State Health Benefit Plan and the Board of Regents Health Plan. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported Not Reported Not Reported Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT B: Pharmacy Benefits Manager (PBM) -- Express Scripts Project Description and Benefit: Provides pharmacy claims processing for Medicaid, State Health Benefit Plan and the Board of Regents Health Plan. It includes concurrent, retrospective and prospective DUR, drug rebate processing, disease management, and assistance in fraud and abuse efforts. The PBM contract is due for re-procurement with a target date of 7/1/05. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported Not Reported Not Reported Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT C: Child Health Insurance Program (CHIP) Enrollment -- DHACS Project Description and Benefit: Provides administrative support to the Department's CHIP program, PeachCare for Kids. The contractor is responsible for eligibility determination, premium collection and customer service for the PeachCare program. The CHIP contract is due for re-procurement with a target date of 4/1/04. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported Not Reported Not Reported Not Reported State Funds Not Reported Federal/Other Funds Not Reported 102 Georgia Department of Community Health PROJECT D: Decision Support System (DSS), Data Warehouse and Reporting -- Medstat Project Description and Benefit: The DSS accesses a database containing all paid healthcare claims for the Medicaid, SHBP and BORHP. The contractor maintains the database and provides the Department with proprietary software used to access the data and perform analysis on the health benefit plans. The integrated system of healthcare cost, utilization, and status data elements is used for planning, evaluation, forecasting and regulation. The reporting system facilitates public access to aggregated non-confidential data and reporting using the internet. The DSS contract is due for re-procurement with a target date of 7/1/05. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported Not Reported Not Reported Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT E: Physician's Licensing & GBHC Credentialing System -- LicenseEase Project Description and Benefit: Allows multifaceted tracking of licenses for physicians, physician's assistants, respiratory care professionals, paramedics, cardiac technicians, acupuncturists, and auricular detoxification specialists from issuance to retirement. Also enrolls and provides credentials for GBHC providers. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported Not Reported Not Reported Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT F: Georgia DHR Medicaid Eligibility Determination System -- SUCCESS Project Description and Benefit: The DHR eligibility determination system for the food stamp, TANF and Medicaid programs. Information about Medicaid eligibility is provided via systems interface to the DCH MIS system. This system is NOT maintained by DCH. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported Not Reported Not Reported Not Reported State Funds Not Reported Federal/Other Funds Not Reported 103 Georgia Department of Community Health PROJECT G: Behavioral Health System -- APS Project Description and Benefit: Provides utilization management for behavioral/mental health providers through the use of an automated review system. The project involves: authorization request form revision, web application, care management interface, rules for authorization, provider data interchange, creation of documentation for provider training, development of client ID verification model, and management of state reporting requirements. This system is NOT maintained by DCH. Lifetime cost of project is unknown. This is a DHR project. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported Not Reported Not Reported Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT H: SHBP Eligibility -- MEMS Project Description and Benefit: Captures and maintains information related to eligibility, enrollment, and financial activity for SHBP and TRS. The MEMS contract is due for re-procurement in 2004. RFP due 05/28/04. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported Not Reported Not Reported Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT I: Web-based open enrollment Project Description and Benefit: Two web based open enrollment projects: 1) GTA, on behalf of DCH, operates a web site for retirees and teachers that acts as a MEMS interface; and 2) GMS operates a flexible benefits web site for state employees that includes a health insurance options page that also provides a feed to MEMS. This system is NOT maintained by DCH. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported Not Reported Not Reported Not Reported State Funds Not Reported Federal/Other Funds Not Reported 104 Georgia Department of Community Health PROJECT J: Project Management Tools Project Description and Benefit: A performance management tool used by supervisors to develop performance plans outlining job responsibilities and expectations, to complete mid year reviews to provide feedback to employees on progress, to maintain a diary on positive and negative performance, and to complete end of the year evaluations. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported Not Reported Not Reported Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT K: MMIS - MHN System Project Description and Benefit: Information system used to maintain eligibility for Medicaid/PeachCare for Kids Members and Medicaid Providers and is used to Pay health care claims for Medicaid/PeachCare for Kids eligible Members. Planning is underway for replacement system/vendor to be installed by 7/1/06. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported Not Reported Not Reported Not Reported State Funds Not Reported Federal/Other Funds Not Reported Agency Major IT Accomplishments Not Reported 105 Georgia Department of Community Health Chapter 2, Section A - Expenditures by Sub Class Account/ Subclass Description APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subtotal 501000 Regular Salaries 502000 Annual Leave Pay 503000 Other Supplemental Pay 511000 Overtime 512000 Permanent Hourly Labor 513000 Temporary/Casual Labor Fringe Benefits Allocation 514000 FICA 515000 Retirement 516000 Health Insurance 517000 Personal Liability Insurance 518000 Unemployment Insurance 519000 Worker's Compensation 520000 Assessment by State Merit System 599000 Lapse 300 Personal Services 611000 Postage Meter 612000 Motor Vehicle Expense 613000 Printing & Publications 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment Under $1,000 617000 Water & Sewer 618000 Energy 619000 Rents - Other than Real Estate 620000 Insurance & Bonding 622000 Freight 625000 Discounts Lost 627000 Other Operating Expense 640000 Travel 301 Regular Operating Expense Total Expenditures 2,500,800 27,971 25,298 - 438,377 - 190,456 266,235 583,610 4,032,746 1,545,678 - 2,882 39,238 27,073 946 36 17,652 15,464 1,648,969 713000 Capital Lease/I P Prin 722000 Motor Vehicle Purchases 303 Motor Vehicle Purchases 821000 Comp / Telecom Equipment 304 Equipment - 108,060 108,060 106 Georgia Department of Community Health Expenditures by Sub Class (continued) 814000 Computer Supplies 815000 R & M Personal System 816000 Equipment under cap threshold 823000 Software capitalized 863000 Software Not Capitalized 864000 Software Maintenance / Support 305 Computer Charges 306 Real Estate Rentals 871000 Voice / Data Communication Services - GTA Computer B 872000 Voice / Data Communication Services - Wire / Cable 307 Telecommunications Total 707000 Grants and Benefits 651000 Per Diem & Fees 652000 Per Diem & Fees - Expenses 653000 Contracts 851000 Additional contract recognizes SHBP claim system with outside providers. 312 Contracts TOTAL EXPENDITURES State Funds Federal Funds Other Funds Full Time Equivalent Positions Full Time Equivalent Consultants 150,408 130,910 688,518 5,225 49,200 251,805 1,276,067 - 1,001,442 214,933 1,216,376 603,088 1,082,900 5,336 120,085,572 141,926,637 263,703,534 271,985,751 22,446,108 91,834,743 157,704,900 0 107 Georgia Department of Community Health Chapter 2, Section B - Expenditures by Application Application Consultant Name (include short name and/or Acronym) FTE's Position FTE's FY 2008 Expenditures Cognos 0.10 13,520 ACS Thomson Reuters Versa - Web Enabled Serv. SXC Health Solutions 26 74,660,442 0.10 210,941 0 92,781 .10 6,514,266 ACS: Breakout based on claims cost (CY2005) - Program Budget data. [4.5% PeachCare / 95.5%Medicaid] Funding match base on CMS agreement. TOTAL Applications Expenditures TOTAL Applications Positions 0 26 TOTAL Infrastructure Expenditures ( $118,686,069 SHBP claim system) TOTAL Infrastructure Positions 0 -26 TOTAL EXPENDITURES TOTAL POSITIONS 0 0 81,491,951 190,493,800 271,985,751 108 Georgia Department of Community Health Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) Application A: COGNOS Program or Sub-Program: Financial Management Description of Application Function: Desktop dashboard tool for expenditures o Platform/Host: o Operating System: o Database: Windows Windows 2003 SQL Annual Volume: Unit of Measure: FY 2008 $13,520 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.10 Application B: ACS Program or Sub-Program: Medicaid / PEACHCARE Description of Application Function: Implementation and operation of the claims processing and payment system for Medicaid, PeachCare, includes HIPPA and Fraud & Abuse components. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2008 $70,660,442 40,000,000 Claims per year Consultant FTEs: 0.00 Staff FTEs: 26.00 Application C: THOMAS REUTERS Program or Sub-Program: Medicaid / State Health Benefit Plan Description of Application Function: Decision Support System (DSS) for all DCH Plans. Provides agency wide statistical analysis of all Health Plan data for use in budgeting and forecasting. 109 Georgia Department of Community Health o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2008 $210,941 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.10 Application D: VERSA WEB ENABLED SERV. Program or Sub-Program: Health Care Regulation & Licensing Description of Application Function: Operation of Physician Profiling. Allows multifaceted tracking of licenses of Health professionals, for the Composite Board of Medical Examiners. Also provides credentials for GBHC providers. o Platform/Host: o Operating System: o Database: LAN Windows 2003 Oracle 9i Annual Volume: Unit of Measure: FY 2008 $92,781 20,000 Transactions per year Consultant FTEs: 0.00 Staff FTEs: 0.00 Application E: SXC HEALTH SOLUTIONS Program or Sub-Program: Medicaid / State Health Benefit Plan Description of Application Function: Pharmacy Benefits Manager (PBM) provides pharmacy claims processing for Medicaid, State Health Benefit Plan and the Board of Regents Health Plan. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2008 $6,514,266 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.10 110 Georgia Department of Community Health Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Servers Switches Firewalls Network printers Workstation printers Appliances Monitors Scanners Storage Digital Projectors Intrusion Prevention Anitvirus DESCRIPTION HP dc5800/HP dc5700 Dell HP DL360, Dell HP DL360/380/385/580 Layer 3 Communications Layer 3 Communications/VigilarCheckPoint Hewlett-Packard 4700 Hewlett-Packard LaserJet 1320/1600/2015/3005 Voltage-Maintenance/Vigilar-Ironmail HP/Dell Hewlett-Packard/Fijitsu HP MSA1000 Infocus LP70+, Infocus IN37EP Vigilar-Tipping Point McAfee Total Protection QUANTITY 117 89 41 12 38 4 7 25 2 70 14 1 10 1 1200 Telephony System Avaya\Combest 1 Wireless Devices: Blackberries 34 1577 Capitalized Asset Value of IT Equipment: $608,192 111 Georgia Department of Community Health General Age and Condition of Equipment: Description of condition. 1 year good 112 State of Georgia Information Technology Expenditures Report Fiscal Year 2008 For Period July 1, 2007 June 30, 2008 Georgia Department of Corrections 0 Georgia Department of Corrections Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision The Georgia Department of Corrections is the best corrections system in the nation at protecting citizens from convicted offenders and at providing effective opportunities for the offenders to achieve positive change. We are a leader and partner in making Georgia safer, healthier, better educated, growing, and best managed state. Agency Mission The Georgia Department of Corrections protects and serves the public as a professional organization by effectively managing offenders while helping to provide a safe and secure environment for the citizens of Georgia. Agency Strategic Goals Sustaining a values-based organization. Operating safe facilities. Providing effective community supervision of offenders. Securing restitution for victims. Ensuring the well-being of employees. Creating opportunities for restoration to offenders. Partnering with other Public Safety agencies 114 Georgia Department of Corrections Agency IT Projects PROJECT A: OTIS to SCRIBE Project Description and Benefit: The Goal of the OTIS Replacement Project is to leverage targetted "above -and -beyond" funding to complete the SCRIBE modules necessary to replace the functionality contained in the OTIS mainframe environment, while significantly re-engineering supported business processes. This project will migrate all Offender Tracking Information System functions to SCRIBE. The GDC strategic direction for information systems is an end-to-end enterprise corrections system (SCRIBE) that includes administrative, operational, executive, and offender functions. This strategic direction has been successful to date, in that 68% of the initial planned development is complete. Thirty-nine of fifty-seven of the originally planned SCRIBE modules have been developed by Corrections baseline development staff since calendar 2000. Thirty-four are in use; five are in the implementation stage. Development work continues on additional modules. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $5,800,000 Planning/Analysis/ Design/ Construction/Implementation High $ 5,800,000 State Funds $5,800,000 Federal/Other Funds $0 PROJECT B: NADC Server Relocation Project Project Description and Benefit: Complete relocation of GDC primary enterprise systems relocated to the GTA North Atlanta Data Center. Including SCRIBE data warehouse, Groupwise Email, Production storage area network and all backup systems. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $1,500,000 Complete/Maintenance High $1,500,000 State Funds $1,500,000 Federal/Other Funds Not Reported PROJECT C: Scribe Cons Integration Project Description and Benefit: Engage in collaborative work with Pardons and Paroles as they begin the build out of the Clemency Online Navigation System (CONS). Project Status Project Priority Lifetime Cost of Project Construction/Implementation High $75,000 115 Georgia Department of Corrections FY 2008 Total Funding $75,000 State Funds $75,000 Federal/Other Funds $0 PROJECT D: Scribe Enhancement Production Support Project Description and Benefit: Post production support and Enhancements of GDC SCRIBE application. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $90,000 Construction/Implemantation High $90,000 State Funds $90,000 Federal/Other Funds $0 PROJECT E: Captiva Enhancement Production Support Project Description and Benefit: Post production support and Enhancements of GDC Captiva. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $90,000 Complete/Maintenance High $90,000 State Funds $90,000 Federal/Other Funds $0 PROJECT F: Public Web - Enhance Production Support Project Description and Benefit: Post production support and Enhancements of GDC Public Web. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $90,000 Complete/Maintenance High $90,000 State Funds $90,000 Federal/Other Funds $0 PROJECT G: Western Union Atlanta Circuit Pilot Project Project Description and Benefit: Integrate Western Union payment services into the Scribe Financials application for Offenders on Probation status. 116 Georgia Department of Corrections Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $40,000 Complete/Maintenance Medium $40,000 State Funds $40,000 Federal/Other Funds $0 PROJECT H: Business Intelligence Project Project Description and Benefit: Purchase and installation of Business Intelligence software for data warehouse. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $414,000 Planning/Analysis/Design High $414,000 State Funds $414,000 Federal/Other Funds $0 PROJECT I: OTIS to SCRIBE Middleware Project Project Description and Benefit: Project to develop a real time interface between SCRIBE and OTIS to assist in the execution of the GDC strategic plan to migrate functionality from OTIS to SCRIBE. An automated interface will allow key data processes in the OTIS mainframe to continue uninterrupted as GDC users begin to use new replacement processes implemented in the SCRIBE system. This interface will prevent the need for users to perform double data entry when the Agency is undergoing the migration process from OTIS to SCRIBE. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $30,000 Complete/Maintenance High $30,000 State Funds $30,000 Federal/Other Funds $0 PROJECT J: GIS Validation Project Project Description and Benefit: Project to enhance the SCRIBE system by providing an automated, real time interface for the validation of addresses provided by Offenders. Project Status Project Priority Complete/Maintenance Medium 117 Georgia Department of Corrections Lifetime Cost of Project FY 2008 Total Funding $50,000 $50,000 State Funds $50,000 Federal/Other Funds $0 PROJECT K: Western Union Inmate Trust Payments Project Description and Benefit: Process put into place to enable the Scribe Accounting system to accept Trust Account payments from Western Union. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $30,000 Complete/Maintenance High $30,000 State Funds $30,000 Federal/Other Funds $0 Agency Major IT Accomplishments NADC Server Relocation Project Complete relocation of GDC primary enterprise systems relocated to the GTA North Atlanta Data Center. Including SCRIBE data warehouse, Groupwise Email, Production storage area network and all backup systems. Western Union Atlanta Circuit Pilot Project Integrate Western Union payment services into the Scribe Financials application for Offenders on Probation status. GIS Validation Project Project to enhance the SCRIBE system by providing an automated, real time interface for the validation of addresses provided by Offenders. OTIS to SCRIBE Middleware Project Develop a real time interface between SCRIBE and OTIS to assist in the execution of the GDC strategic plan to migrate functionality from OTIS to SCRIBE. 118 Georgia Department of Corrections Western Union Inmate Trust Payments Process which enables the Scribe Accounting system to accept Trust Account payments from Western Union. Legacy Systems Replacement GDC currently has several critical applications that were developed in the 1960s to early 1990s. These legacy applications are now on unsupported databases and operating systems. GDC has for the past four years been in the process of moving all computer systems to modern technologies. Through a thorough analysis of the effected business areas, using new technology platforms, these critical business areas can be provided with new improved systems that will continue to meet the needs of GDC. Upgrade of Desktop Security 6000 PCs were patched with the latest Microsoft Windows 2000 Security Patch. Symantic Anti virus software was upgraded from Version 9 to Version 10. 119 Georgia Department of Corrections Chapter 2, Section A - Expenditures by Sub Class Account/ Subclass Description APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subtotal 501000 Regular Salaries 511000 Overtime 512000 Permanent Hourly 513000 Temporary Labor Fringe Benefits Allocation 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 518000 Unemployment Insurance 519000 Workers' Compensation 520000 Merit System Assessments 502000 Annual Leave Pay 503000 Other Supplemental pay 599000 Lapse 300 Personal Services 610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized (under $1,000) 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation 301 Regular Operating Expense 722000 Motor Vehicle 303 Motor Vehicle Purchases Total Expenditures 3,698,309 270,666 387,482 848,106 129,903 19,699 1,990 5,356,156 51,860 - 15,374 932 221 - 113 17,921 9,235 95,656 - 120 Georgia Department of Corrections Expenditures by Sub Class (continued) 713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 304 Equipment 814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Capitalization Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support 305 Computer Charges 648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals 306 Real Estate Rentals 871001 Voice/Data Communication Services - GTA Computer Bill 871002 Voice/Data Communication Services - GTA Data Network Bil 871003 Voice/Data Communication Services - GTA Telecommunicatio 871000 Voice / Data Communication Services (To pay GTA Invoices) Sub 872001 Voice/Data Communication Services - Wire/Cable 872002 Voice/Data Communication Services - MPLS 872003 Voice/Data Communication Services - Video 872004 Voice/Data Communication Services - Local Service 872005 Voice/Data Communication Services - Long Distance 872006 Voice/Data Communication Services - Voice Mail and Other V 872008 Voice/Data Communication Services - PBX 872008 Voice/Data Communication Services - VOIP 872009 Voice/Data Communication Services - Key System 872010 Voice/Data Communication Services - Mobile/Wireless 872011 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Vendors OTHER THAN G 307 Telecommunications Total 876,965 876,965 783,111 12,704 658,212 30,796 753,526 1,552,245 3,790,594 - 3,731,737 1,620,395 3,878,820 9,230,952 8,714 - 4,493 (2) 56 372,110 4,788 390,159 9,621,112 121 Georgia Department of Corrections Expenditures by Sub Class (continued) 723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings 309 Capital Outlay - 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 [IT Expenditure] Professional/Technical Services - Computer/I 852000 [IT Expenditure] Professional/Technical Services - Computer/IT Expenses 2,285,000 312 Contracts 2,285,000 750000 Transfers Out 314 Transfers - 690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants 315 Grants - SPECIAL LINE ITEM EXPENDITURES 200 Bonds - 847 Investment for Modernization - 122 Georgia Department of Corrections Expenditures by Sub Class (continued) 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts - Private Organizations 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 871001 Voice/Data Communication Services - GTA Computer Bill 871002 Voice/Data Communication Services - GTA Data Network Bill 871003 Voice/Data Communication Services - GTA Telecommunications Bill 871000 Voice / Data Communication Services (To pay GTA Invoices) Sub - 872001 Voice/Data Communication Services - Wire/Cable 872002 Voice/Data Communication Services - MPLS 872003 Voice/Data Communication Services - Video 872004 Voice/Data Communication Services - Local Service 872005 Voice/Data Communication Services - Long Distance 872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing 872008 Voice/Data Communication Services - PBX 872008 Voice/Data Communication Services - VOIP 872009 Voice/Data Communication Services - Key System 872010 Voice/Data Communication Services - Mobile/Wireless 872011 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Vendors OTHER THAN G - 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 885 Operating Expenses Colleges - 123 Georgia Department of Corrections Expenditures by Sub Class (continued) 501000 Regular Salaries 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 618000 Energy 627000 Other Operating Expense 640000 Travel 651000 Per Diem & Fees 653000 Contracts 863000 [IT Expenditure] Software (Not Capitalized) 871001 Voice/Data Communication Services - GTA Computer Bill 872000 Voice / Data Communication Services (Vendors OTHER THAN GTA ) 889 Quickstart - 000 Other - 000 Other - 000 Other TOTAL EXPENDITURES State Funds Federal Funds Other Funds Full Time Equivalent Positions Full Time Equivalent Consultants - 22,025,482 21,952,521 69,309 3,652 46 47 124 Georgia Department of Corrections Chapter 2, Section B - Expenditures by Application 125 Georgia Department of Corrections Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) Application A: CAPTIVA Program or Sub-Program: Admin Support, State Prisons, Transitional Centers, Probation Detention Centers, Day Reporting Centers, Probation Boot Camps, Offender Management, Probation Supervision, and Diversion Centers. Description of Application Function: The portal into the GDC intranet. o Platform/Host: o Operating System: o Database: Network/Dell IIS (Internet Information Server)/Windows SQL Annual Volume: Unit of Measure: FY 2008 $495,166 22,119,863 Number of hits to site Consultant FTEs: 3.00 Staff FTEs: 3.00 Application B: CARE & CUSTODY Program or Sub-Program: Security SP Description of Application Function: Used by GDC's two warehouses and Central Office to administer inventory distribution and consumable inventory. o Platform/Host: o Operating System: o Database: Network/Dell Paradox/Windows Paradox Annual Volume: Unit of Measure: FY 2008 $70,373 > $12,000,000 $ value of inventory items Consultant FTEs: 0.25 Staff FTEs: 0.50 Application C: CARES Program or Sub-Program: Security - SP Description of Application Function: Used by facilities and centers to administer consumable inventory. o Platform/Host: Network/Dell 126 Georgia Department of Corrections o Operating System: o Database: Paradox/Windows Paradox Annual Volume: Unit of Measure: FY 2008 $41,264 90 Number of sites Consultant FTEs: 0.25 Staff FTEs: 0.25 Application D: COMPAS Program or Sub-Program: Risk Reduction Description of Application Function: Inmate and probationer risk/needs assessment o Platform/Host: o Operating System: o Database: Network/Dell Oracle/Windows Oracle Annual Volume: Unit of Measure: FY 2008 $562,986 7,100 Number of cases managers Consultant FTEs: 2.00 Staff FTEs: 4.00 Application E: CONTRACT TRACKING Program or Sub-Program: Admin Overhead Description of Application Function: Used by Legal Services to track contracts. o Platform/Host: o Operating System: o Database: Network/Dell MS Access 97/Windows MS Access Annual Volume: Unit of Measure: FY 2008 $128,592 633 Number of contracts Consultant FTEs: 0.25 Staff FTEs: 1.00 Application F: DATA TRANSFER 500 Program or Sub-Program: Health Description of Application Function: Medtronic Physio-Control software for the Automated External Defibrillators. Used on one computer at each facility (SP, PDC, TC, DC). 127 Georgia Department of Corrections o Platform/Host: o Operating System: o Database: Standalone/Dell Vendor Proprietary/Windows Proprietary Annual Volume: Unit of Measure: FY 2008 $41,264 29 Number of patient transmission Consultant FTEs: Staff FTEs: 0.25 0.25 Application G: DEATH TRACKING Program or Sub-Program: Admin Overhead Description of Application Function: Used by Facilities Central Office Information Services Unit to track inmate deaths. o Platform/Host: o Operating System: o Database: Network/Dell MS Access 97/Windows MS Access Annual Volume: Unit of Measure: FY 2008 $41,264 16 Number of users Consultant FTEs: 0.25 Staff FTEs: 0.25 Application H: ESCAPE RECAPTURE PROGRAM Program or Sub-Program: Admin Overhead Description of Application Function: Used by Facilities Central Office and the Communications Center to track escapes. o Platform/Host: o Operating System: o Database: Network/Dell MS Access/Windows MS Access Annual Volume: Unit of Measure: FY 2007 $41,264 23 Number of Users Consultant FTEs: 0.25 Staff FTEs: 0.25 128 Georgia Department of Corrections Application I: FARM PROJECT Program or Sub-Program: Food and Farm Operations Description of Application Function: Used by Farm Services to create management reports. o Platform/Host: o Operating System: o Database: Standalone/Dell MS Access97/Windows MS Access Annual Volume: Unit of Measure: FY 2008 $70,373 7 Number of Users Consultant FTEs: 0.25 Staff FTEs: 0.50 Application J: FARM WORKS Program or Sub-Program: Food and Farm Operations Description of Application Function: Farm management software used by Farm Services at each of GDC's eight farms (for crops, labor hours & inventory). o Platform/Host: o Operating System: o Database: Standalone/Dell Vendor Proprietary/Windows Proprietary Annual Volume: Unit of Measure: FY 2008 $70,373 9 Number of sites Consultant FTEs: 0.25 Staff FTEs: 0.50 Application K: FIREHOUSE Program or Sub-Program: State Prisons Description of Application Function: Used by Fire Services to administer Fire Services Unit. o Platform/Host: o Operating System: o Database: Network/Dell Visual FoxPro/Windows Proprietary Annual Volume: Unit of Measure: 3,857 Number of fire calls 129 Georgia Department of Corrections FY 2008 $41,264 Consultant FTEs: 0.25 Staff FTEs: 0.25 Application L: FLEET ANYWHERE Program or Sub-Program: Admin Overhead Description of Application Function: Used by Fleet Management to administer the vehicle fleet. o Platform/Host: o Operating System: o Database: Network/Dell Oracle/Windows Oracle Annual Volume: Unit of Measure: FY 2008 $70,373 1,937 Number of vehicles Consultant FTEs: 0.25 Staff FTEs: 0.50 Application M: FOOD SERVICES Program or Sub-Program: Food and Farm Operations, State Prisons Description of Application Function: Used by Food Services and locally at facilities to administer food services and menu management. o Platform/Host: o Operating System: o Database: Mainframe MVS (for legacy programs) Unisys (database mgt system) Annual Volume: Unit of Measure: FY 2008 $165,055 $44+ Million Number of meals Consultant FTEs: 1.00 Staff FTEs: 1.00 Application N: GARAGE UTILITY Program or Sub-Program: Admin Overhead Description of Application Function: Used by Fleet Services to utilize import file from Fleet Anywhere for the creation of garage reports. o Platform/Host: o Operating System: o Database: Network/Dell MS Access97/Windows MS Access 97 130 Georgia Department of Corrections Annual Volume: Unit of Measure: FY 2008 $41,264 1,937 Number of vehicles Consultant FTEs: 0.25 Staff FTEs: 0.25 Application O: GDC PUBLIC WAREHOUSE Program or Sub-Program: Admin Overhead Description of Application Function: Public facing informational web presence. o Platform/Host: o Operating System: o Database: Network/Dell Open Source SQL Annual Volume: Unit of Measure: FY 2008 $41,264 82,000,000 Number of hits Consultant FTEs: 0.25 Staff FTEs: 0.25 Application P: OFFENDER TRACKING INFORMATION SYSTEM (OTIS) Program or Sub-Program: SP, Offender Management Description of Application Function: Primarily used by Facilities and Probation Central Office with some use by local facilities to centrally administer the GDC inmate/probationer population. o Platform/Host: o Operating System: o Database: Mainframe MVS (for legacy programs) DMS Annual Volume: Unit of Measure: FY 2008 $330,110 2,796,000 Number of transactions on the mainframe Consultant FTEs: Staff FTEs: 2.00 2.00 Application Q: RX PRO Program or Sub-Program: Health Description of Application Function: Used by HR (medical) Division to track prescriptions and related inmate health information. 131 Georgia Department of Corrections o Platform/Host: o Operating System: o Database: Network/Dell SQL/Windows SQL Annual Volume: Unit of Measure: FY 2008 $128,592 1,563,668 Number of prescriptions filled Consultant FTEs: 0.25 Staff FTEs: 1.00 Application R: SCRIBE Program or Sub-Program: SP,TC,PDC,PRC,PBC,OM,PS,PDC Description of Application Function: The Statewide Correctional Repository and Information System. Enterprise operational and support system with inmate and business operations information. o Platform/Host: o Operating System: o Database: Network/Sun Oracle/Sun Oracle Annual Volume: Unit of Measure: FY 2008 $1,573,735 749,352 Number of hits to the site Consultant FTEs: 18 Staff FTEs: 6 Application S: SPECIAL OPERATIONS LOG Program or Sub-Program: Admin Overhead Description of Application Function: Investigations tracking for Executive Operations Division. o Platform/Host: o Operating System: o Database: Network/Dell MS Access 97/Windows MS Access Annual Volume: Unit of Measure: FY 2008 $41,264 15 Number of users Consultant FTEs: 0.25 Staff FTEs: 0.25 132 Georgia Department of Corrections Application T: TELECOMMUNICATIONS INFO BILLING SYSTEM (TIBS) Program or Sub-Program: Admin Overhead Description of Application Function: Telecommunications administration system. o Platform/Host: o Operating System: o Database: Network/Dell MS Access 97/Windows MS Access Annual Volume: Unit of Measure: FY 2008 $140,747 $6,458,000 Funds spent in 2007 Consultant FTEs: 0.50 Staff FTEs: 1.00 133 Georgia Department of Corrections Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Plotters Scanners Other (various) DESCRIPTION Tape Backup (1), Disk Array (4) QUANTITY 9,093 602 568 75 1 1,414 5,502 3 147 5 Wireless Devices Blackberry/PDA/Other wireless 205 Capitalized Asset Value of IT Equipment: $1,084,986 General Age and Condition of Equipment: Description of condition. Equipment is generally in good conditions. 17,617 134 State of Georgia Information Technology Expenditures Report Fiscal Year 2008 For Period July 1, 2007 June 30, 2008 Georgia Department of Defense 0 Georgia Department of Defense Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision An organization of excellence dedicated to defend and serve the Nation, State, and Community. Agency Mission The mission of the Georgia Department of Defense is to provide an organized militia (the military force of citizen soldiers required by the Georgia Constitution): Trained, disciplined and motivated to serve, protect, and defend the State of Georgia and the United States. Agency Strategic Goals People: Provide the nation & state with a diverse model citizen/soldier organization; of people, highly motivated, empowered, trained, & resourced; led by leaders who promote a culture of excellence within a framework of DOD's vision of mission/vision/values. Mission Readiness: Provide a professional highly trained, customer oriented organization to execute a wide variety of international, national, state, and local missions. Customers: Provide a culture that motivates employees to exceed customer expectations and promotes our value to customers through efficient operations and good stewardship of resources. Resources: Provide environmentally sensitive facilities, secure technology and state-of-the-art equipment to support people, mission, readiness, and the organization. 134 Georgia Department of Defense Agency IT Projects DOD has no specific IT projects planned. Most IT functionality is delivered by the National Guard Bureau through the US Military Domain. Agency Major IT Accomplishments Not Reported 135 Georgia Department of Defense Chapter 2, Section A - Expenditures by Sub Class Account/ Subclass Description APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subtotal 501000 Regular Salaries 511000 Overtime 512000 Permanent Hourly 513000 Temporary Labor Fringe Benefits Allocation 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 518000 Unemployment Insurance 519000 Workers' Compensation 520000 Merit System Assessments 598000 Pay for Performance 599000 Lapse 300 Personal Services 610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation 301 Regular Operating Expense 722000 Motor Vehicle 303 Motor Vehicle Purchases Total Expenditures - - 136 Georgia Department of Defense Expenditures by Sub Class (continued) 713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 44,878 304 Equipment 44,878 814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Capitalization Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support 79,571 2,147 155,858 26,645 21,899 305 Computer Charges 286,120 648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals 306 Real Estate Rentals - 871001 Voice/Data Communication Services - GTA Computer Bill 123,784 871002 Voice/Data Communication Services - GTA Data Network Bil 6,678 871003 Voice/Data Communication Services - GTA Telecommunicatio 178,192 871000 Voice / Data Communication Services (To pay GTA Invoices) Sub 308,654 872001 Voice/Data Communication Services - Wire/Cable 23,787 872003 Voice/Data Communication Services - MPLS 872004 Voice/Data Communication Services - Video 8,534 872005 Voice/Data Communication Services - Local Service 1,313 872006 Voice/Data Communication Services - Long Distance 415 872007 Voice/Data Communication Services - Voice Mail and Other Voice Processing 872008 Voice/Data Communication Services - PBX 872009 Voice/Data Communication Services - VOIP 872010 Voice/Data Communication Services - Key System 175,659 872011 Voice/Data Communication Services - Mobile/Wireless 609,006 872012 Voice/Data Communication Services - Other 21,311 872000 Voice / Data Communication Services (Vendors OTHER THAN G 840,025 307 Telecommunications Total 1,148,679 137 Georgia Department of Defense Expenditures by Sub Class (continued) 723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings 309 Capital Outlay - 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 [IT Expenditure] Professional/Technical Services - Computer/IT 852000 [IT Expenditure] Professional/Technical Services - Computer/IT Expenses 312 Contracts - 750000 Transfers Out 314 Transfers - 690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants 315 Grants - SPECIAL LINE ITEM EXPENDITURES 200 Bonds - 847 Investment for Modernization - 138 Georgia Department of Defense Expenditures by Sub Class (continued) 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts - Private Organizations 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 871001 Voice/Data Communication Services - GTA Computer Bill 871002 Voice/Data Communication Services - GTA Data Network Bill 871003 Voice/Data Communication Services - GTA Telecommunications Bill 871000 Voice / Data Communication Services (To pay GTA Invoices) Sub - 872001 Voice/Data Communication Services - Wire/Cable 872002 Voice/Data Communication Services - MPLS 872003 Voice/Data Communication Services - Video 872004 Voice/Data Communication Services - Local Service 872005 Voice/Data Communication Services - Long Distance 872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing 872008 Voice/Data Communication Services - PBX 872008 Voice/Data Communication Services - VOIP 872009 Voice/Data Communication Services - Key System 872010 Voice/Data Communication Services - Mobile/Wireless 872011 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Vendors OTHER THAN G - 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 885 Operating Expenses Colleges - 139 Georgia Department of Defense Expenditures by Sub Class (continued) 501000 Regular Salaries 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 618000 Energy 627000 Other Operating Expense 640000 Travel 651000 Per Diem & Fees 653000 Contracts 863000 [IT Expenditure] Software (Not Capitalized) 871001 Voice/Data Communication Services - GTA Computer Bill 872000 Voice / Data Communication Services (Vendors OTHER THAN GTA ) 889 Quickstart - 000 Other - 000 Other - 000 Other TOTAL EXPENDITURES State Funds Federal Funds Other Funds Full Time Equivalent Positions Full Time Equivalent Consultants 1,479,677 140 Georgia Department of Defense Chapter 2, Section B - Expenditures by Application Application Name (include short name and/or Acronym) PeopleSoft Financial System Consultant Position FY 2008 FTE's FTE's Expenditures 0 0 123784 TOTAL Applications Expenditures TOTAL Applications Positions TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions TOTAL EXPENDITURES TOTAL POSITIONS 123784 0 0 1355893.46 0 0 1479677.46 0 0 141 Georgia Department of Defense Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) Application A: PEOPLESOFT FINANCIAL SYSTEM Program or Sub-Program: Administration Description of Application Function: Accounting and budgeting functions. o Platform/Host: o Operating System: o Database: State Not Reported Oracle Annual Volume: Unit of Measure: FY 2008 $123,784 Obtain from SAO # of positions Consultant FTEs: 0.00 Staff FTEs: 0.10 142 Georgia Department of Defense Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Plotters Scanners Wireless Devices DESCRIPTION Dell Optiplex Dell Latitude D810 HP Photosmart C5280 CanonScan LiDE90 QUANTITY 20 10 0 3 19 2 54 Capitalized Asset Value of IT Equipment: $36,625 General Age and Condition of Equipment: Description of condition. 1-3 years. Excellent condition. 143 State of Georgia Information Technology Expenditures Report Fiscal Year 2008 For Period July 1, 2007 June 30, 2008 Georgia Department of Driver Services 0 Georgia Department of Driver Services Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision The Department of Driver Services will be the premier customer service agency in the state. Agency Mission The mission of the Georgia Department of Driver Services is to continuously be the most customerfocused, results-driven, best managed organization, instilling values that demonstrate "We C.A.R.E.," while ensuring public trust and safeguarding the integrity of our service. Agency Strategic Goals The DDS will provide accurate and timely service for the customers of driver services. The DDS will contribute toward overall improvement in homeland security. The DDS will improve financial services to internal and external customers. The DDS will diversify, retain and improve its workforce. The DDS will encourage environmental stewardship. The DDS will improve legal services to internal and external customers. The DDS IT Division will support the data processing and networking needs of the agency and its external partners and customers. 142 Georgia Department of Driver Services Agency IT Projects PROJECT A: Web based Reservation System Phase 2 Project Description and Benefit: Benefit - This project will allow for Driving Test reservation to be scheduled via the DDS Website. This will relieve the huge number of incoming phone calls now handled in the Contact Center. There were 268,467 reservations made in FY2008. This project will be handled with in-house staff and contract staff. This project has been delayed until after the completion of the DLS Project. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $264,399 Planning/Analysis & Design Low $725,100 State Funds $0 Federal/Other Funds $264,399 PROJECT B: Implementation of New Digitized License System (RFP) Project Description and Benefit: The current digitized driver's license system was installed in 1996 and uses older technology. The new system will be state of the art technology and provide many new security features for GA Driver License and ID card holders. The projected cost covers a seven-year period. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $429.000 Planning/Analysis/Design High $62,000,000 State Funds $429,000 Federal/Other Funds $0 PROJECT C: Investigative Services Case / Records Management System RFP Project Description and Benefit: Benefits - Investigative Services' case volume has increased at an exponential rate since Agency inception, and volume is expected to accelerate in coming years due to new and anticipated security legislation. The purpose of this project is to implement a totally automated solution by which to collect and exchange information for efficient case and incident management within DDS. The new Case Management Project will transform a paper-based environment into an electronic business process for incident and electronic document management that will interface with all critical state systems. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Construction/Implementation Medium $ 352,755 State Funds Federal/Other Funds 143 Georgia Department of Driver Services $244,909 $244,909 $0 PROJECT D: Motorcycle Safety Reservations Website (Phase 1) Project Description and Benefit: Benefits - The new Motorcycle Safety Reservation System gives applicants the ability to register themselves online making registration more efficient. They also have the ability to pay online with a credit card and receive immediate confirmation of registration and payment. This application is also used by employees in the Motorcycle Safety Program Office to register call in, mail in or walk-in applicants. This new online registration option has increased the number of applications that can be processed while reducing the number of applicants that mail in applications or call in applications over the phone. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $10,000 Complete/Maintenance Low $ 10,000 State Funds $10,000 Federal/Other Funds $0 PROJECT E: PDPS / CDLIS Rewrite Project Description and Benefit: Benefits - This application provides an interface to the AAMVA network that updates centrally stored records for CDL and regular drivers which are shared between driver's license jurisdictions. It also enables DDS operators to modify and manage records and reports. The rewrite will improve processes and add enhancements that will make the application more effective, efficient, user-friendly and functional. This project will be developed by in-house staff and contract staff. A significant portion of the cost for this project has been funded by an FMCSA grant. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $248,793 Construction/Implementation Medium $ 277,800 State Funds $248,792 Federal/Other Funds $0 PROJECT F: Data Management System (DMS) RFP Project Description and Benefit: Benefits - Upon DMS Project implementation, currently scheduled for Pilot on 3/19/09, a new data entry application that will be used by DDS staff for CSC issuance validation, data entry, verification, and related functions supporting external and internal documents that must be recorded on a customer record. The new DMS application will integrate with and operate in conjunction with the DDS's EDIS imaging system. The integrated DMS / EDIS systems will replace both the existing DDS CODES application and the DDS's legacy microfilming operation and will be responsible for document image capture, image indexing, image routing, error processing, data transmission to the mainframe, and management reporting. A few of the anticipated benefits of the DMS 144 Georgia Department of Driver Services implementation are as follows: greater process efficiency via streamlined "paperless" business processes leading to improved timeliness in updates to customer records, improved access to management data used for decision making, better utilization of DDS resources, increased accuracy of data and a reduction in the frequency of data processing errors. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $800,500 Planning/Design/Analysis High $ 1,153,695 State Funds $800,500 Federal/Other Funds $0 PROJECT G: Application Verification Module (AVM) Project Description and Benefit: Benefits - Implementation of a separate front-end Applicant Verification Module to precede all DDS Issuance transactions will build a bridge to the new Driver's License System (DLS), enable security and fraud-prevention enhancements, improve the DDS team member and customer experience and reduce errors in issuance. This new process will allow for saving applicant data for future reference should issuance not complete, will serve as the foundation for the new DLS user interface and will provide customers with complete information concerning all factors which prohibit issuance. Additionally, data will be retained for all customers, even those who do not receive a DDS document immediately. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $258,278 Planning/Design/Analysis High $1,185,592 State Funds $258,278 Federal/Other Funds $0 PROJECT H: Web Application for 3rd Party-Testing Project Description and Benefit: Benefits - There is now a paper certification issued to students that perform the driving test at a 3rd Party driving school. There is a great need to allow this information to be entered into a system by the school and then uploaded into the driver license system. This would allow the student to come into any center and the information would be available to issue the customer a license. This will enhance the security of the system to prevent fraud in the paper certifications. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $0 Planning/Design/Analysis Low $76,000 State Funds $0 Federal/Other Funds $0 145 Georgia Department of Driver Services PROJECT I: PCOMM Interface Module Project Description and Benefit: Benefits - GTA informed all of its hosted entities that per a near future system upgrade that it would no longer support the AnyNet Communication application. DDS, per this notification, would have to migrate the communication medium from PCOMM (Personal Communications) to Web Services, for it's Web Reservation, Online Services, DDS Schools, Address Change, MVR (Motor Vehicle Report), and P1WI (Phase 1 Web Initiative) Applications, before the anticipated sunset of 8/11/08. This project is complete except for the security upgrades being put into place by DDS during the fall of 2008. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $102,700 Complete/Maintenance Medium $102,700 State Funds $102,700 Federal/Other Funds $0 PROJECT J: Auto Renewal Rewrite Project Description and Benefit: Benefits - This application enables GA drivers to renew their driver's license via the Internet. This project will be hosted on the DDS web site, the benefits of which are 1) better monitoring and application management, 2) ability to easily update and add enhancements, 3) ability to troubleshoot problems, and 4) DDS branding consistency. The current application is on the GTA portal and updates and monitoring are non-existent or require external resources. The new application will be written in a coding language in which DDS has expertise so it will be easier to update. This project was implemented in July 2008. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $200,720 Complete/Maintenance Medium $200,720 State Funds $200,720 Federal/Other Funds $0 PROJECT K: Systematic Alien Verification for Entitlement (SAVE) Enhancements Project Description and Benefit: Benefits - SAVE application programs were enhanced to prohibit changing citizen indicator from N to Y if SAVE case is pending resolution from DHS. This requires examiners to verify the customer holds the correct documentation proving citizenship before an issuance event can occur. The enhancement also allows Examiners view access rights to Alien Verification screen from the main menu. This option displays information from most recent inquiry for all SAVE verifications run in Issuance. The History screen was enhanced to add the functions to V-view or D-delete and enable view function to get current status of pending secondary verification information. (Lifetime cost of project includes 5 years of transactions fees @$97,000/year.) 146 Georgia Department of Driver Services Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $134,895 Complete/Maintenance High $619,895 State Funds $134,895 Federal/Other Funds $0 PROJECT L: Digital Image Exchange with AAMVA Project Description and Benefit: Benefits - This project will enable all driver's license agencies to transmit and exchange driver's license images between jurisdictions which will improve the validate the driver's record and improve the integrity of data and images. Other entities such as law enforcement, courts, and other authorized users will be able to utilize images for other authorized purposes. This project is deferred until the implementation of DLS. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $0 RFP not needed Low $200,000 State Funds $0 Federal/Other Funds $0 PROJECT M: Electronic Document Imaging System (EDIS) Project Description and Benefit: Benefits - The high level goals of this project include: (1) Improving agency services through automation of different programs; (2) Receive and process all traffic convictions within 7 days from the date of disposition; (3) Implement new ways to work smarter, not harder, with new technology; (4) Develop a strategy and plan for digitized storage of documents; and (5) Install a storage area network (SAN) to increase file storage capacity to support digital images. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $2,867,500 Planning/Analysis/Design High $4,504,000 State Funds $2,867,500 Federal/Other Funds $0 PROJECT N: Web-based Data Collection for DUI / DDC Risk Reduction - Phase II Project Description and Benefit: Benefits - Develop a Web-based application designed specifically to collect DUI offender assessment, enrollment and participation from each Risk Reduction Program (DUI schools). The tracking system will be provided by a third party vendor that will develop the web-based application and host the Web-data collection site. The application is to be a secure web-technology and password protected user log-on. The 147 Georgia Department of Driver Services application, to be developed, will be within the guidelines and goals of the Georgia DUI laws and rules of the DUI Programs. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $141,800 Planning/Analysis?Design Low $223,405 State Funds Federal/Other Funds $141,800 $0 PROJECT O: Uniform Traffic Citation (UTC) Redesign Project Description and Benefit: Benefits - DDS is in the initial stages of kicking off a short-term project to redesign the current Uniform Traffic Citation (UTC) to include several new federally required fields (ex. fatal accident indicator), improve the layout, and simplify the process of using the UTC for local law enforcement agencies. This project is on hold until after the implementation of the DLS project. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $0 RFP not needed Low $41,400 State Funds $0 Federal/Other Funds $0 Agency Major IT Accomplishments 2007 Session of the General Assembly - Law changes Implemented system changes pertinent to Legislation from 2007 Session. 2008 Session of the General Assembly - Law changes Implemented system changes pertinent to Legislation from 2008 Session with 7/1/08 due dates. Systematic Alien Verification for Entitlement System (SAVE) Enhancements Implemented. DDLS RFP Released RFP, evaluated offerors proposals, selected vendor, signed contract. Auto-Renewal Rewrite Project implemented in Aug 08. 148 Georgia Department of Driver Services PCOMM Interface Migration (MVR,P1WI & Internet Renewal, Web Reservation, Address Change, and DDS Schools) Implemented with the exception of security upgrades which will go into production in Sept. 08. Utilization of GTA Executive Project Director (EDP) for the DLS RFP Project Obtained EDP via interview selection process for GTA oversight of the entire DL RFP process. Investigative Services Case Management RFP Development Prepared and released RFP, evaluated offerors proposals, selected vendor, signed contract. IV&V for DLS RFP Project Full engagement of an Independent Verification & Validation vendor for oversight of the DLS RFP. 149 Georgia Department of Driver Services Chapter 2, Section A - Expenditures by Sub Class Account/ Subclass Description APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subtotal 501000 Regular Salaries 502000 Annual Leave Payout 503000 Other Supplemental Pay 511000 Overtime 512000 Permanent Hourly 513000 Temporary Labor Fringe Benefits Allocation 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 518000 Unemployment Insurance 519000 Workers' Compensation 520000 Merit System Assessments 598000 Pay for Performance 599000 Lapse 300 Personal Services 610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation 301 Regular Operating Expense Total Expenditures 2,414,705 21,539 11,190 2,457 177,506 273,926 560,136 6,909 3,468,368 1,581 4,179 35 14,060 31,665 1,496 65 35 419 15,201 4,468 73,204 150 Georgia Department of Driver Services Expenditures by Sub Class (continued) 722000 Motor Vehicle 303 Motor Vehicle Purchases - 713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 14,483 783,748 304 Equipment 798,231 814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Capitalization Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support 21,106 41,828 61,601 161,881 123,649 305 Computer Charges 410,065 648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals 306 Real Estate Rentals - 871001 Voice/Data Communication Services - GTA Computer Bill 2,426,534 871002 Voice/Data Communication Services - GTA Data Network Bill 871003 Voice/Data Communication Services - GTA Telecommunicatio 32,750 871000 Voice / Data Communication Services (To pay GTA Invoices) Sub 2,459,284 872001 Voice/Data Communication Services - Wire/Cable 872002 Voice/Data Communication Services - MPLS 872003 Voice/Data Communication Services - Video 872004 Voice/Data Communication Services - Local Service 265 872005 Voice/Data Communication Services - Long Distance 801 872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing 872008 Voice/Data Communication Services - PBX 872008 Voice/Data Communication Services - VOIP 872009 Voice/Data Communication Services - Key System 872010 Voice/Data Communication Services - Mobile/Wireless 3,251 872011 Voice/Data Communication Services - Other 586,928 872000 Voice / Data Communication Services (Vendors OTHER THAN G 591,245 307 Telecommunications Total 3,050,529 151 Georgia Department of Driver Services Expenditures by Sub Class (continued) 723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings 309 Capital Outlay - 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 [IT Expenditure] Professional/Technical Services - Computer/I 852000 [IT Expenditure] Professional/Technical Services - Computer/IT Expenses 35,299 438 215,820 4,430,199 312 Contracts 4,681,756 750000 Transfers Out 314 Transfers - 690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants 315 Grants - SPECIAL LINE ITEM EXPENDITURES 200 Bonds - 847 Investment for Modernization - 152 Georgia Department of Driver Services Expenditures by Sub Class (continued) 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts - Private Organizations 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 871001 Voice/Data Communication Services - GTA Computer Bill 871002 Voice/Data Communication Services - GTA Data Network Bill 871003 Voice/Data Communication Services - GTA Telecommunications Bill 871000 Voice / Data Communication Services (To pay GTA Invoices) Sub - 872001 Voice/Data Communication Services - Wire/Cable 872002 Voice/Data Communication Services - MPLS 872003 Voice/Data Communication Services - Video 872004 Voice/Data Communication Services - Local Service 872005 Voice/Data Communication Services - Long Distance 872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing 872008 Voice/Data Communication Services - PBX 872008 Voice/Data Communication Services - VOIP 872009 Voice/Data Communication Services - Key System 872010 Voice/Data Communication Services - Mobile/Wireless 872011 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Vendors OTHER THAN G - 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 885 Operating Expenses Colleges - 153 Georgia Department of Driver Services Expenditures by Sub Class (continued) 501000 Regular Salaries 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 618000 Energy 627000 Other Operating Expense 640000 Travel 651000 Per Diem & Fees 653000 Contracts 863000 [IT Expenditure] Software (Not Capitalized) 871001 Voice/Data Communication Services - GTA Computer Bill 872000 Voice / Data Communication Services (Vendors OTHER THAN GTA ) 889 Quickstart - 000 Other - 000 Other - 000 Other TOTAL EXPENDITURES State Funds Federal Funds Other Funds Full Time Equivalent Positions Full Time Equivalent Consultants - 12,482,153 11,177,378 232,140 1,072,635 38 25 154 Georgia Department of Driver Services Chapter 2, Section B - Expenditures by Application Application Name (include short name and/or Acronym) Drivers License Regulatory Compliance Consultant FTE's 23 2 Position FTE's 37 1 FY 2008 Expenditures 12,256,218 225,935 TOTAL Applications Expenditures (LI & RC) TOTAL Applications Positions TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions TOTAL EXPENDITURES TOTAL POSITIONS 10,710,837 21 26 1,771,316 4 12 12,482,153 25 38 155 Georgia Department of Driver Services Chapter 3 Applications by Program (Profile, Business Impact, Expenditures) Application A: DRIVERS LICENSE Program or Sub-Program: License Issuance Description of Application Function: Maintain Drivers records for license issuance and other related data inquiries. Motor Vehicle Reports. Conviction reporting for driver citations o Platform/Host: o Operating System: o Database: Mainframe Information Not Available DB2 Annual Volume: Unit of Measure: FY 2008 $12,256,218 2,816,091/6,936,013/1,317,242 License-ID's issued/ MVR's issued/Citations processed Consultant FTEs: 23.00 Staff FTEs: 37.00 Application B: REGULATORY COMPLIANCE Program or Sub-Program: DUI Risk Reduction Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Web Not Reported Not Reported Annual Volume: Unit of Measure: Not Reported Not Reported FY 2008 $225,935 Consultant FTEs: 2.00 Staff FTEs: 1.00 156 Georgia Department of Driver Services Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Scanners Plotters Other Wireless Devices DESCRIPTION Dell Dell Dell PowerEdge Cisco 2600 Routers Cisco, Netgear (4)Nokia Checkpoint (87)Cisco PIX 501 HP Laserjet HP 1200, HP 1300 Canon DR-5060-F HP 800PS Dell PowerVault File Storage Arrays Netscreen Intrusion Detection Prevention Barracuda Spam Firewall 400 St. Banard Iprism Web Content Filtering Storage Area Network DAE's Storage Area Network SPE's SouthernLinc, Blackberry, pagers, cell phones QUANTITY 1268 96 51 2 78 91 85 228 3 2 3 1 2 1 11 2 261 2,185 Capitalized Asset Value of IT Equipment: Not Reported General Age and Condition of Equipment: Description of condition: Workstations 49% < 2 year old 37% 2 to 4 years old 14% > 5 years old Servers 45% < 1 year old 24% < 2 years old 12% < 3 years old 19% > 3 years old 157 Georgia Department of Driver Services 158 State of Georgia Information Technology Expenditures Report Fiscal Year 20078 For Period July 1, 2007 June 30, 2008 Georgia Department of Early Care & Learning Georgia Department of Early Care & Learning Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision Bright from the Start: Georgia Department of Early Care and Learning will increase the number of Georgia's children and families who have access to quality early care and learning programs. More of Georgia's early care and learning programs will achieve and maintain higher, measurable, researchbased standards. Agency Mission Bright from the Start: Georgia Department of Early Care and Learning delivers exemplary early care and education programs that improve the quality of early learning experiences, increase school readiness, and improve overall school performance. Agency Strategic Goals Quality: Increase the quality, access, and safety of child care settings. Professional Development: Increase the number of qualified staff in child care settings. Communication: Improve and expand communications, both internally and externally. Organizational Excellence: Achieve excellence by producing measurable outcomes with unquestionable data. 160 Georgia Department of Early Care & Learning Agency IT Projects PROJECT A: Grants Management Project Description and Benefit: This project involves the development of a web-based application that will enable Bright from the Start staff to administer several grant programs that were placed under the authority of the agency during the merger of several different entities which created Bright from the Start in October of 2004. The first phase of this project involves a user interface and backend database to collect and store information on all applicants, there ratings/scores, any amounts granted and results of monitoring activities. This project will directly benefit the agency by providing automated access to data that can be shared. Outside reviewers are used for ratings of applicants and future phases will seek to open application and review via the Web. The delivery of functions in January 2007 did not meet initial expectations of the users and the project will be reworked. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported Construction/Implementation Low $74,000 State Funds Not Reported Federal/Other Funds Not Reported PROJECT B: Blade Server and Virtualization (formerly Infrastructure) Project Description and Benefit: This project involves a forklift upgrade to many areas of functionality on the backend of the network. Short timeframes and pressures from the agency merger and growth have contributed to the increasing use of desktops as limited function servers. In addition, several mission critical servers are greater than 5 years old and require upgrade and repair. There is also limited space available for any expansion or upgrade. The agency is determined to provide a holistic solution for the issues. This project involves some structural work to the server room with the installation of new racks and an integrated UPS solution. Once this is complete the agency will transition most current server functions to a virtualized environment using blade servers and SANs. This will enhance the redundancy, recoverability, speed, and efficient use of resources. It also provides for expansion for some future expansion. This project will benefit the agency by reducing the risk associated with limited redundancy systems in the backend. Additionally, the SAN install will provide solutions to agency needs in the application development area, disk-to-disk backup capacity, and expansion of capabilities for the future as the agency grows. A portion of this project will also include the upgrade of server OS to Windows Server 2003. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported RFP Not Needed Construction/Implementation High $ 190,000 State Funds Not Reported Federal/Other Funds Not Reported 161 Georgia Department of Early Care & Learning PROJECT C: Desktop OS/Office Upgrade Project Description and Benefit: This project will upgrade the OS and Office Suite for all workstations and laptops. The technology available with the new OS on the servers will be coupled with OTS software to make these changes efficiently and effectively. The agency will be implementing Active Directory as part of this project to make enhance management capabilities and the setting of network policies easier. This project must follow the upgrade to the infrastructure and implementation of Active Directory. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported RFP Not Needed Medium $29,000 State Funds Not Reported Federal/Other Funds Not Reported PROJECT D: Web "Facelift" Project Description and Benefit: This project involves a redesign of the agency's website to enhance the structure and organization of the data housed making it easier to use. The new structure removes a "siloed" organization of data by program and will instead utilize a structure more focused on the constituency that uses the website. The project will also involve an increase in the ability of business operations staff to change web content (within an agency governance policy). This will further enhance the goal of the agency website being an educational portal for the public regarding early care and education. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported RFP Not Needed Planning/Analysis/Design Construction/Implementation High $ 180,000 State Funds Not Reported Federal/Other Funds Not Reported PROJECT E: "Zero Footprint" Office Project Description and Benefit: This project involves establishing all remote staff and primary executive leadership with laptops, air cards, and cell phones for anywhere, anytime access to resources and data. Project has had an extensive pilot and all new staff beginning in September of 06 has been provisioned with an air card and cell phone. Fax solution will be a 3rd party solution (outgoing only - limited) and the use of the Unified Arts/GTA "Virtual Office" for incoming fax and voicemail. Once transitioned to wireless solutions, the current "wired" solutions in all remote staff homes will be disconnected. The project will largely be a transfer of costs from one vendor to another. 162 Georgia Department of Early Care & Learning Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported RFP Not Needed Planning/Analysis/Design Medium $ 156,000 State Funds Not Reported Federal/Other Funds Not Reported PROJECT F: Departmental Dashboard Project Description and Benefit: The agency is currently formulating a balanced scorecard approach to prioritizing and tracking initiatives. As part of tracking these and other agency operational measures, the IT group will be determining a solution for presenting initiatives and progress on an agency dashboard. There are several technological solutions and collaborations that are available with other agencies. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported RFP Not Needed Medium $ 20,000 State Funds Not Reported Federal/Other Funds Not Reported Agency Major IT Accomplishments Application Development New modules for Sanswrite - Criminal Records Check, Informals processing, Complaints New modules for PANDA - waitlist, RC applications New functionality for CNP; Training and Registration additional reporting and online entry functions Infrastructure Blade System Virtualized operating systems XP/Office 2007 Upgrade Converted all users Virtual Office Transitioned all DSL, phone and fax lines to cellular technology 163 Georgia Department of Early Care & Learning Chapter 2, Section A - Expenditures by Sub Class Account/ Subclass Description APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subtotal 501000 Regular Salaries 511000 Overtime 512000 Permanent Hourly 513000 Temporary Labor Fringe Benefits Allocation 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 518000 Unemployment Insurance 519000 Workers' Compensation 520000 Merit System Assessments 598000 Pay for Performance 599000 Lapse 300 Personal Services 610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation 301 Regular Operating Expense 722000 Motor Vehicle 303 Motor Vehicle Purchases Total Expenditures 600,703 600,703 15,449 5,193 20,642 - 164 Georgia Department of Early Care & Learning Expenditures by Sub Class (continued) 713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 34,326 5,358 304 Equipment 39,684 814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Capitalization Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support 20,188 6,072 11,703 7,770 63,958 863,012 305 Computer Charges 972,703 648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals 306 Real Estate Rentals - 871001 Voice/Data Communication Services - GTA Computer Bill 189,014 871002 Voice/Data Communication Services - GTA Data Network Bill 871003 Voice/Data Communication Services - GTA Telecommunicatio 199,800 871000 Voice / Data Communication Services (To pay GTA Invoices) Sub 388,814 872001 Voice/Data Communication Services - Wire/Cable 872002 Voice/Data Communication Services - MPLS 872003 Voice/Data Communication Services - Video 872004 Voice/Data Communication Services - Local Service 872005 Voice/Data Communication Services - Long Distance 30 872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing 872008 Voice/Data Communication Services - PBX 872008 Voice/Data Communication Services - VOIP 872009 Voice/Data Communication Services - Key System 872010 Voice/Data Communication Services - Mobile/Wireless 101,735 872011 Voice/Data Communication Services - Other 2,395 872000 Voice / Data Communication Services (Vendors OTHER THAN G 104,160 307 Telecommunications Total 492,974 165 Georgia Department of Early Care & Learning Expenditures by Sub Class (continued) 723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings 309 Capital Outlay 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 [IT Expenditure] Professional/Technical Services - Computer/IT 852000 [IT Expenditure] Professional/Technical Services - Computer/IT Expenses 312 Contracts 750000 Transfers Out 314 Transfers 690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants 315 Grants SPECIAL LINE ITEM EXPENDITURES 588,031 588,031 - - 200 Bonds - 847 Investment for Modernization - 166 Georgia Department of Early Care & Learning Expenditures by Sub Class (continued) 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts - Private Organizations 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 871001 Voice/Data Communication Services - GTA Computer Bill 871002 Voice/Data Communication Services - GTA Data Network Bill 871003 Voice/Data Communication Services - GTA Telecommunications Bill 871000 Voice / Data Communication Services (To pay GTA Invoices) Sub - 872001 Voice/Data Communication Services - Wire/Cable 872002 Voice/Data Communication Services - MPLS 872003 Voice/Data Communication Services - Video 872004 Voice/Data Communication Services - Local Service 872005 Voice/Data Communication Services - Long Distance 872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing 872008 Voice/Data Communication Services - PBX 872008 Voice/Data Communication Services - VOIP 872009 Voice/Data Communication Services - Key System 872010 Voice/Data Communication Services - Mobile/Wireless 872011 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Vendors OTHER THAN G - 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 885 Operating Expenses Colleges - 167 Georgia Department of Early Care & Learning Expenditures by Sub Class (continued) 501000 Regular Salaries 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 618000 Energy 627000 Other Operating Expense 640000 Travel 651000 Per Diem & Fees 653000 Contracts 863000 [IT Expenditure] Software (Not Capitalized) 871001 Voice/Data Communication Services - GTA Computer Bill 872000 Voice / Data Communication Services (Vendors OTHER THAN GTA ) 889 Quickstart - 000 Other - 000 Other - 000 Other TOTAL EXPENDITURES State Funds Federal Funds Other Funds LOTTERY Full Time Equivalent Positions Full Time Equivalent Consultants - 2,714,737 178,068 1,383,574 1,153,095 6 7 168 Georgia Department of Early Care & Learning Chapter 2, Section B - Expenditures by Application Application Name (include short name and/or Acronym) Panda MAP CNP 2000 Grants Web Facelift Web Maint. Consultant Position FY 2008 FTE's FTE's Expenditures 0.1 2.1 $ 634,030 0 0.85 $ 250,871 0.1 0.55 $ 310,975 1.8 0.1 $ 135,118 2.5 0.1 $ 249,079 0.5 0.1 $ 60,573 TOTAL Applications Expenditures TOTAL Applications Positions TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions TOTAL EXPENDITURES TOTAL POSITIONS $ 1,640,646 5 3.8 $ 1,074,091 2 2.2 $ 2,714,737 7 6 169 Georgia Department of Early Care & Learning Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) Application A: PANDA Program or Sub-Program: Pre-K Program Development Description of Application Function: The PANDA application is a web-based application that is used by internal staff as well as the public. This interface is used to administer Georgia's Pre-K program. This application is the main source of data for all business functions associated with the Pre-K program including Applications (Phase I), Payments (Phase II), and Performance Monitoring (Phase III). Public applications are submitted via the Internet. These applications are reviewed by field staff across the state via the Internet. Awards are processed via the PANDA application. Awards trigger the approval for payments (10 per school year). Payments to over 900 different public and private entities are calculated via the PANDA application. An AP file is uploaded into PeopleSoft and all payments are made via EFT. The PANDA application serves as an accounting subsystem for audit purposes. The PANDA application is also linked to a client application (PANDA Performance Monitoring - PM Client) that provides the repository for information on Performance Monitoring visits made by agency field staff (program consultants). Data on visit results is entered on the laptop and uploaded to the main database where it displayed via the web application. The data on PQA (Pre-K Quality Assessment) visits is used for the Office of Student Achievement's annual report card information. There are 25 field staff in home offices supporting the Pre-K program statewide. A reports module allows for the creation and review of data on a frequent basis. The information from these visits is compiled on an annual basis to be utilized by the Office of Student Achievement (OSA) for the Bright from the Start school year report cards. The PANDA application also contains modules that are used to administer and monitor several initiatives started by the agency to increase the quality of care and resources available for children served. Both the Resource Coordination Program (RC) and the Standards of Care Program (SOC) are administered by parts of this application. The Resource Coordination program is a competitive grant program which funds resource coordinators in child care programs across the state. Resource coordinators provide additional value-added services to Pre-K children and families focusing on child development, health resources, transition activities, and links to community resources. RC applications are entered via a public facing web module of the PANDA application, approval and visit reports are entered as well. The Standards of Care (SOC) program offers services to help child care learning centers improve the quality of the infant, toddler and preschool classrooms. Through training, technical assistance, and the use of nationally and internationally recognized quality measures for center-based child care, this program focuses on increases the overall quality of child care at centers who apply to participate. The program recognizes quality excellence by awarding the following designations: Center of Distinction, Center of Recognition [child care centers]. The SOC program was previously supported by an Access-based system. As of October 2005, SOC consultants utilize a module of the PANDA web application for applications and administration and the PANDA PM client for the entry of visit information. There are 4 field staff working out of home offices directly supporting the SOC program. 170 Georgia Department of Early Care & Learning o Platform/Host: o Operating System: o Database: Windows Windows 2K Server SQL2000 Annual Volume: Unit of Measure: FY 2008 $634,030 1,049 applications; 9,154 payments to 916 providers; $301,131,254 paid out; 9,609 payments processed electronically; 236,904 students entered on 11548 rosters processed over 3 roster cycles; 5595 Pre-K visits; 875 of 916 providers are online (96%) 271 RC providers funded; $19 million paid out; 107 SOC visits; 583 days of technical assistance provided; 100+ Training sessions with 8,136 attendees; 61 CODs, 95 HODs, 13 CORs, and 42 HOMs awarded; # of applications submitted; # payments processed; Total amount granted; #children submitted for roster processing; # consultant visits; # online providers # RC applications submitted; # monitoring visits by RC group; Total RC grants; # SOC TA visits; # training sessions provided; # of quality awards; # children impacted by program (total capacity at centers involved with program) Consultant FTEs: Staff FTEs: 0.10 2.10 Application B: CNP Program or Sub-Program: Nutrition Description of Application Function: The Child Nutrition Program (CNP) is a web-based application that is used by internal staff as well as the public. This interface is used to administer the USDA sponsored Child and Adult Care Food Program (CACFP) and the Summer Food Service Program (SFSP). Child care centers, local school systems, family day care homes, and group day care homes apply on-line to participate in this program. Approved sponsors and sites are reimbursed for meals provided to at risk children and a limited number of adults. The CNP application is the main source of data for all business functions associated with these programs including Applications, Payments, and Performance Monitoring. 100% of all applicants and participants use the CNP program for submission of applications and claims. All payments are calculated within the CNP application. An AP file is created for upload into the PeopleSoft system. The CNP program serves as an accounting subsystem for audit purposes. Staff uses the application to schedule reviews required by the USDA and monitor the results. A specific module is used to register all institution staff for annual training. This module is connected to the CACFP and SFSP applications process to ensure that staff is trained prior to approval. The Nutrition division has also begun to utilize DVD distribution for training in order to provide constituents with the necessary information on program 171 Georgia Department of Early Care & Learning changes in a way that can be referenced multiple times and more efficiently used time and resources for the agency and the participant. 8 field staff works from home offices on a daily basis for this division. The Nutrition division also launched a new website which is a source of information on nutrition and healthy lifestyles. o Platform/Host: o Operating System: o Database: Windows Windows 2K Server SQL 2000 Annual Volume: Unit of Measure: FY 2008 $310,975 141 Sponsors/2016 CACFP sites/3721 DCH; 72.7 million CACFP meals in FFY2006; 4 million meals in SFSP; 10,000+claims, 11,000+ payment vouchers processed; $93 million paid out. # of Awarded participants by type; # of meals provided; # of payment vouchers processed; Total amount of money granted. Consultant FTEs: Staff FTEs: 0.10 0.55 Application c: TRAINING REGISTRATION Program or Sub-Program: Learning Initiatives Description of Application Function: The training and registration module is a free-standing web application where records for statewide training classes can be created and displayed. This application allows staff from Pre-K sites (through an integration with PANDA) to authenticate and register for classes on-line. There is also staff available at BFTS to register individuals who fax in their information. This application is used to create rosters for use in the class and determine noshows for training. o Platform/Host: o Operating System: o Database: Windows Windows 2K Server SQL 2000 Annual Volume: 10,000+ registrants; 80% online registrants Unit of Measure: FY 2008 Not Reported # registrants; % online registrants Consultant FTEs: Not Reported Staff FTEs: Not Reported Application D: WEBSITE & WEBSITE ADMINISTRATION Program or Sub-Program: Child Care Licensing; Quality Description of Application Function: Learning Initiatives; 172 Georgia Department of Early Care & Learning In preparation for the merger and as a necessary update, the agency's website has been completely redesigned. This included a review of all content, reorganization of the content; redesign of the pages at all levels as well as an automated tool for loading changes to documents by non-technical staff. This increases the accuracy of information displayed and allows for real-time changes to documents to be produced at the operations level. This project was completed via the use of in-house contractors for the development, design, and continued support. o Platform/Host: o Operating System: o Database: Windows Windows 2K Server SQL 2000 Annual Volume: Unit of Measure: FY 2008 Not Reported Not Reported # of weekly hits Consultant FTEs: Not Reported Staff FTEs: Not Reported Application E: GRANT MANAGEMENT Program or Sub-Program: Child Care Licensing; Learning Initiatives; Quality; Nutrition Description of Application Function: This application is being developed in-house via contract staff to support the grants administration function transferred in the merge from the Georgia Child Care Council. This application will provide information and tracking for the applications, payment, and performance monitoring of this program. o Platform/Host: o Operating System: o Database: Windows Windows 2K Server SQL 2000 Annual Volume: Unit of Measure: FY 2008 $135,118 Not Reported # applications Consultant FTEs: 1.80 Staff FTEs: 0.10 Application F: WEB "FACELIFT" Program or Sub-Program: Child Care Licensing; Learning Initiatives; Quality Description of Application Function: This project is to fully revamp the agency's current website with additional features and functions available. The agency has a goal to have the web portal be a place for education and learning for parents, providers, and stakeholders. The need to change and update content on a quicker basis was 173 Georgia Department of Early Care & Learning a request and requirement from throughout the agency. This is a collaborative process that includes a review of all content currently on the web and a redesign of the images used on the web. The agency is also incorporating the state approved color palette and logo into the website. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2008 $249,079 Not Reported Site Implementation Consultant FTEs: 2.50 Staff FTEs: 0.10 Application G: SANSWRITE Program or Sub-Program: Not Reported Description of Application Function: The Sanswrite application is a hybrid between a COTs client-server program developed by MAP Software, Inc. and a web-based application developed by MAP specifically for Bright from the Start. These applications support the agency's child care services divisions which provides oversight and monitoring for all child care learning centers (CCLC), group day care homes(GDCH), and family day care homes(FDCH) across the State. Family day care homes are defined as 3-6 children being cared for in a private home for less than 24 hours per day. Group day care homes are operated by a private individual, society, corporation or other entity for pay and are limited to caring for 7 - 18 children under the age of 18. Child care learning centers are operated by a private individual, society, corporation or other entity for pay and care for more than 18 children under the age of 18. The Sanswrite applications is the main source of data for business functions associated with these programs including Appolications and Performance Monitoring. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2008 Not Reported # CCLC & GDCH - 3307, # FDCH - 5451; # new CCLC/GDCH - 196, #CCLC & GDCH visits 9288, # FDCH visits - 4821, # Informal visits - 1098 # open CCLC, GDCH, and FDCH licensed or registered; # new centers in FY2007; # visits by type Consultant FTEs: Not Reported Staff FTEs: Not Reported 174 Georgia Department of Early Care & Learning Application H: MAP Program or Sub-Program: Not Reported Description of Application Function: Not Reported. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2008 $250,871 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.85 Application I: WEB MAINTENANCE Program or Sub-Program: Not Reported Description of Application Function: Not Reported. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2008 $60,573 Not Reported Not Reported Consultant FTEs: 0.50 Staff FTEs: 0.10 175 Georgia Department of Early Care & Learning Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Other Wireless Devices: DESCRIPTION Portable Printers Cameras Monitors Projectors UPS QUANTITY 261 257 15 1 40 1 22 118 141 6 134 33 11 296 1336 Capitalized Asset Value of IT Equipment: Not Reported General Age and Condition of Equipment: Description of condition. Not Reported. 176 State of Georgia Information Technology Expenditures Report Fiscal Year 2008 For Period July 1, 2007 June 30, 2008 Georgia Department of Economic Development 0 Georgia Department of Economic Development Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision Georgia Department of Economic Development will continue to promote Georgia -- its diverse resources, welcoming business climate, and rich cultural heritage, as a prime location for people to live and work, and for businesses thrive and grow. Agency Mission GDEcD is the "sales and marketing department" for Georgia promoting the development of tourism, business, and industry in the state. Our goal is to bring jobs and investment to Georgia. Agency Strategic Goals Implement corporate Instant Messaging solution GIS reports system Digital Asset Management Project management solution for marketing and IT Migrate all SQL Server 2000 databases to SQL Server 2005 Remote Helpdesk solution Integrate CRM and PTS reporting systems Implement desktop backup solution Asset tracking system Georgia Facts DB sharing Agency IT Projects PROJECT A: Implement corporate Instant Messaging solution Project Description and Benefit: Facilitate communication between remote offices and staff. Project Status Project Priority RFP Not Needed Planning/Analysis/Design/Construction/Implementation Low 175 Lifetime Cost of Project FY 2008 Total Funding $3,000 Georgia Department of Economic Development $3,000 State Funds $3,000 Federal/Other Funds $0 PROJECT B: GIS Reports System Project Description and Benefit: Provide visual reports to management in relation to sites and buildings. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported RFP Not Needed Planning/Analysis/Design Not Reported Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT C: Digital Asset Management Project Description and Benefit: Provide users with a catalog of digital images and other files to facilitate the creation of marketing materials. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $5,000 RFP Not Needed Construction/Implementation Medium $5,000 State Funds $5,000 Federal/Other Funds $0 PROJECT D: Project management solution for marketing and IT Project Description and Benefit: Online project management solution to aid in the reporting of the status of projects. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $2,000 RFP Not Needed Planning/Analysis/Design Medium $12,000 State Funds $2,000 Federal/Other Funds $0 176 Georgia Department of Economic Development PROJECT E: Migrate all SQL Server 2000 databases to SQL Server 2005 Project Description and Benefit: Take advantage of new reporting feature supported by SQL Sever 2005 and require by applications that depend on it. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $1,000 RFP Not Needed Construction/Implementation Low $3,500 State Funds $1,000 Federal/Other Funds $0 PROJECT F: Remote Helpdesk solution Project Description and Benefit: Gives helpdesk staff the ability to troubleshoot problem remotely. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $1,500 RFP Not Needed Complete/Maintenance Medium $1,500 State Funds $1,500 Federal/Other Funds $0 PROJECT G: Integrate CRM and PTS reporting systems Project Description and Benefit: Keep better track of prospects and develop automated reporting of our contact with them. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $25,000 RFP Needed Decided Not to Pursue-Other Medium $25,000 State Funds $25,000 Federal/Other Funds $0 PROJECT H: Implement desktop backup solution Project Description and Benefit: Backup important data that may be lost due to hardware failure. 177 Georgia Department of Economic Development Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $30,000 RFP Not Needed Decided not to Pursue-Budget Constraints Low $30,000 State Funds $30,000 Federal/Other Funds $0 PROJECT I: Asset Tracking System Project Description and Benefit: DB to improve the tracking the agency's assets. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $1,500 Not Reported Low $1,500 State Funds $1,500 Federal/Other Funds $0 PROJECT J: Georgia Facts DB sharing Project Description and Benefit: Share data with partner and allow them to include their data. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $20,000 RFP Not Needed Medium $20,000 State Funds $20,000 Federal/Other Funds $0 Agency Major IT Accomplishments Not Reported 178 Georgia Department of Economic Development Chapter 2, Section A - Expenditures by Sub Class Account/ Subclass Description APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subtotal 501000 Regular Salaries 502001 Annual Leave Pay 503001 Supplemental Pay 511000 Overtime 512000 Permanent Hourly 513000 Temporary Labor Fringe Benefits Allocation 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 518000 Unemployment Insurance 519000 Workers' Compensation 520000 Merit System Assessments 598000 Pay for Performance 599000 Lapse 300 Personal Services 610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation 301 Regular Operating Expense 722000 Motor Vehicle 303 Motor Vehicle Purchases Total Expenditures 223,843 14,850 3,753 17,880 23,560 55,154 882 339,922 31 (29) 210 455 814 1,913 1,035 4,429 - 179 Georgia Department of Economic Development Expenditures by Sub Class (continued) 713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 304 Equipment 814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Capitalization Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 851000 (IT Expenditure) Professional/Technical Services - Computer/I 852000 (IT Expenditure) P/T Services - Reimbursement Expense 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support 305 Computer Charges 648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals 306 Real Estate Rentals 653600 Contracts - Telecommunications 871001 Voice/Data Communication Services - GTA Computer Bill 871002 Voice/Data Communication Services - GTA Data Network Bil 871003 Voice/Data Communication Services - GTA Telecommunicatio 871000 Voice / Data Communication Services (To pay GTA Invoices) Sub 872001 Voice/Data Communication Services - Wire/Cable 872002 Voice/Data Communication Services - MPLS 872003 Voice/Data Communication Services - Video 872004 Voice/Data Communication Services - Local Service 872005 Voice/Data Communication Services - Long Distance 872006 Voice/Data Communication Services - Voice Mail and Other V 872008 Voice/Data Communication Services - PBX 872008 Voice/Data Communication Services - VOIP 872009 Voice/Data Communication Services - Key System 872010 Voice/Data Communication Services - Mobile/Wireless 872011 Voice/Data Communication Services - Other 872012 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Vendors OTHER THAN G 307 Telecommunications Total - 13,130 18,238 146,296 19,022 137,849 130 29,241 69,549 433,455 40,000 58,796 760 91,249 150,805 350 3 22,846 3,880 121,119 69,393 217,591 408,396 180 Georgia Department of Economic Development Expenditures by Sub Class (continued) 723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings 309 Capital Outlay - 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 [IT Expenditure] Professional/Technical Services - Computer/IT 852000 [IT Expenditure] Professional/Technical Services - Computer/IT Expenses 312 Contracts - 750000 Transfers Out 314 Transfers - 690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants 315 Grants - SPECIAL LINE ITEM EXPENDITURES 200 Bonds - 847 Investment for Modernization - 181 Georgia Department of Economic Development Expenditures by Sub Class (continued) 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts - Private Organizations 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 871001 Voice/Data Communication Services - GTA Computer Bill 871002 Voice/Data Communication Services - GTA Data Network Bill 871003 Voice/Data Communication Services - GTA Telecommunications Bill 871000 Voice / Data Communication Services (To pay GTA Invoices) Sub - 872001 Voice/Data Communication Services - Wire/Cable 872002 Voice/Data Communication Services - MPLS 872003 Voice/Data Communication Services - Video 872004 Voice/Data Communication Services - Local Service 872005 Voice/Data Communication Services - Long Distance 872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing 872008 Voice/Data Communication Services - PBX 872008 Voice/Data Communication Services - VOIP 872009 Voice/Data Communication Services - Key System 872010 Voice/Data Communication Services - Mobile/Wireless 872011 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Vendors OTHER THAN G - 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 885 Operating Expenses Colleges - 182 Georgia Department of Economic Development Expenditures by Sub Class (continued) 501000 Regular Salaries 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 618000 Energy 627000 Other Operating Expense 640000 Travel 651000 Per Diem & Fees 653000 Contracts 863000 [IT Expenditure] Software (Not Capitalized) 871001 Voice/Data Communication Services - GTA Computer Bill 872000 Voice / Data Communication Services (Vendors OTHER THAN GTA ) 889 Quickstart - 000 Other - 000 Other - 000 Other TOTAL EXPENDITURES State Funds Federal Funds Other Funds Full Time Equivalent Positions Full Time Equivalent Consultants 1,192,203 1,186,202 6,001 2 183 Georgia Department of Economic Development Chapter 2, Section B - Expenditures by Application Application Name (include short name and/or Acronym) Implement corporate Instant Messaging solution GIS reports system Digital Asset Management Project management solution for marketing and IT Migrate all SQL Server 2000 databases to SQL Server 2005 Remote Helpdesk solution Integrate CRM and PTS reporting systems Implement desktop backup solution Asset tracking system Georgia Facts DB sharing Consultant Position FY 2008 FTE's FTE's Expenditures 0.5 TOTAL Applications Expenditures TOTAL Applications Positions TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions TOTAL EXPENDITURES TOTAL POSITIONS 0 0.5 0 1192203 -0.5 2 1192203 0 2 184 Georgia Department of Economic Development Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) Application A: IMPLEMENT CORPORATE INSTANT MESSAGE SYSTEM Program or Sub-Program: Not Reported Description of Application Function: Facilitate communications with staff o Platform/Host: o Operating System: o Database: Not Reported Win 2003 MS SQL Server 2005 Annual Volume: Unit of Measure: Not Reported Not Reported FY 2008 Not Reported Consultant FTEs: Not Reported Staff FTEs: Not Reported Application B: GIS REPORTS SYSTEM Program or Sub-Program: Not Reported Description of Application Function: Plot data on maps for reporting. o Platform/Host: o Operating System: o Database: Not Reported Win 2003 Not Reported Annual Volume: Unit of Measure: Not Reported Not Reported FY 2008 Not Reported Consultant FTEs: Not Reported Staff FTEs: Not Reported Application C: DIGITAL ASSET MANAGEMENT Program or Sub-Program: Not Reported Description of Application Function: Create a central library for plugging together digital assets created by marketing. o Platform/Host: o Operating System: o Database: Not Reported Win 2003 MS SQL Server 2005 185 Georgia Department of Economic Development Annual Volume: Unit of Measure: Not Reported Not Reported FY 2008 Not Reported Consultant FTEs: Not Reported Staff FTEs: Not Reported Application D: PROJECT MANAGEMENT SOLUTION FOR MARKETING & IT Program or Sub-Program: Not Reported Description of Application Function: Create reporting system to track projects for internal customers. o Platform/Host: o Operating System: o Database: .Net and SQL Win 2003 MS SQL Server 2005 Annual Volume: Unit of Measure: Not Reported Not Reported FY 2008 Not Reported Consultant FTEs: Not Reported Staff FTEs: Not Reported Application E: MIGRATE ALL SQL SERVER 2000 DATABASES TO SQL SERVER 2005 Program or Sub-Program: Not Reported Description of Application Function: Use latest technology and is required for many application that depend on SQL Server. o Platform/Host: o Operating System: o Database: Not Reported Win 2003 MS SQL Server 2005 Annual Volume: Unit of Measure: Not Reported Not Reported FY 2008 Not Reported Consultant FTEs: Not Reported Staff FTEs: Not Reported 186 Georgia Department of Economic Development Application F: REMOTE HELPDESKSOLUTION Program or Sub-Program: Not Reported Description of Application Function: Provide fast desktop support to remote users. o Platform/Host: o Operating System: o Database: Teamviewer Win 2003 Not Reported Annual Volume: Unit of Measure: Not Reported Not Reported FY 2008 Not Reported Consultant FTEs: Not Reported Staff FTEs: Not Reported Application G: INTEGRATE CRM AND PTS REPORTING SYSTEMS Program or Sub-Program: Not Reported Description of Application Function: Keep better track of prospects and develop automated reporting of our contact with them. o Platform/Host: o Operating System: o Database: MS CRM/ACT! Win 2003 MS SQL Server 2005 Annual Volume: Unit of Measure: Not Reported Not Reported FY 2008 Not Reported Consultant FTEs: Not Reported Staff FTEs: Not Reported Application H: IMPLEMENT DESKTOP BACKUP SOLUTION Program or Sub-Program: Not Reported Description of Application Function: Backup important data that may be lost due to hardware failure. o Platform/Host: o Operating System: o Database: Symantec Win 2003 MS SQL Server 2005 187 Georgia Department of Economic Development Annual Volume: Unit of Measure: Not Reported Not Reported FY 2008 Not Reported Consultant FTEs: Not Reported Staff FTEs: Not Reported Application I: ASSET TRACKING SYSTEM Program or Sub-Program: Not Reported Description of Application Function: Improve the documentation and tracking of the agency's assets. o Platform/Host: o Operating System: o Database: .NET and SQL Win 2003 MS SQL Server 2005 Annual Volume: Unit of Measure: Not Reported Not Reported FY 2008 Not Reported Consultant FTEs: Not Reported Staff FTEs: Not Reported Application J: GEOGIA FACTS DB SHARING Program or Sub-Program: Not Reported Description of Application Function: Increase the sharing of data with other external systems. o Platform/Host: o Operating System: o Database: .NET, XML Win 2003 MS SQL Server 2005 Annual Volume: Unit of Measure: Not Reported Not Reported FY 2008 Not Reported Consultant FTEs: Not Reported Staff FTEs: Not Reported 188 Georgia Department of Economic Development Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Other DESCRIPTION Scanners Wireless Devices QUANTITY 200 132 28 3 5 2 17 5 114 506 Capitalized Asset Value of IT Equipment: $714,600 General Age and Condition of Equipment: Description of condition. Not Reported 189 State of Georgia Information Technology Expenditures Report Fiscal Year 2008 For Period July 1, 2007 June 30, 2008 Georgia World Congress Center Authority 0 Georgia World Congress Center Authority Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision Our vision is to constantly earn our reputation as one of the world's finest convention, sports and entertainment venues. Agency Mission The State of Georgia established the Georgia World Congress Center Authority to develop and operate the Georgia World Congress Center, the Georgia Dome, Centennial Olympic Park, and related facilities. These facilities exist for the primary purpose of promoting and facilitating events and activities that generate economic benefits to the citizens of the State of Georgia and the City of Atlanta as well as enhance the quality of life for every Georgian. Agency Strategic Goals To increase GWCC revenues by $1,556,000. To decrease GWCC expenditures by $263,160. To improve the customer experience by requesting more feedback on services. To participate and support the State Customer Service Reward and Recognition Program. To promote employee development in order to improve individual and team effectiveness. Expand the Friends of Centennial Olympic Park program by strengthening the volunteer base and increasing fundraising potential. To decrease GA Dome expenses by $183,000. 185 Georgia World Congress Center Authority To increase GA Dome revenues by $200,000. To complete $20 million in GA Dome maintenance projects. Agency IT Projects PROJECT A: Replacement of 100 Personal Computers Project Description and Benefit: Periodic replacement of 25% of our inventory. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $120,000 Construction/Implementation High $120,000 State Funds $0 Federal/Other Funds $120,000 PROJECT B: SAN Expansion Project Description and Benefit: Enhances the authority's overall general growth of electronic data. The system will also be leveraged to assist with our data backup. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $30,000 Construction/Implementation Medium $30,000 State Funds $0 Federal/Other Funds $30,000 PROJECT C: Network Switches Server Room Project Description and Benefit: Replacement of network switches to maintain systems operations. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $21,000 Planning/Analysis/Design Medium $21,000 State Funds Federal/Other Funds $0 $21,000 186 Georgia World Congress Center Authority Agency Major IT Accomplishments Wireless Gateway Upgrade In February 2008, CCLD (the GWCCA IT contractor) installed two new wireless gateways to accommodate visitors who make use of CCLD's wireless network. Each gateway allows 4000 simultaneous wireless Internet connections. Part-time Website A new website has been created to provide the Authority's Human Resources staff with a new communication medium for part-time employees. These employees are able to access HR information from anywhere on the Internet. Websense Server Installation The method used for all GWCCA computers to access the Internet was upgraded to a new software application. This level of control improves overall network security by not allowing access to web sites that are associated with virus and other malware programs. 187 Georgia World Congress Center Authority Chapter 2, Section A - Expenditures by Sub Class Account/ Subclass Description APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subtotal 501000 Regular Salaries 511000 Overtime 512000 Permanent Hourly 513000 Temporary Labor Fringe Benefits Allocation 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 518000 Unemployment Insurance 519000 Workers' Compensation 520000 Merit System Assessments 598000 Pay for Performance 599000 Lapse 300 Personal Services 610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation 301 Regular Operating Expense 722000 Motor Vehicle 303 Motor Vehicle Purchases Total Expenditures - - 188 Georgia World Congress Center Authority Expenditures by Sub Class (continued) 713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 135,536 146,410 304 Equipment 281,946 814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Capitalization Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support 24,515 41,873 230,693 305 Computer Charges 297,081 648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals 306 Real Estate Rentals - 871001 Voice/Data Communication Services - GTA Computer Bill 871002 Voice/Data Communication Services - GTA Data Network Bil 78,022 871003 Voice/Data Communication Services - GTA Telecommunications Bill 871000 Voice / Data Communication Services (To pay GTA Invoices) Sub 78,022 872001 Voice/Data Communication Services - Wire/Cable 872002 Voice/Data Communication Services - MPLS 872003 Voice/Data Communication Services - Video 872004 Voice/Data Communication Services - Local Service 323,831 872005 Voice/Data Communication Services - Long Distance 872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing 872008 Voice/Data Communication Services - PBX 872008 Voice/Data Communication Services - VOIP 872009 Voice/Data Communication Services - Key System 872010 Voice/Data Communication Services - Mobile/Wireless 61,588 872011 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Vendors OTHER THAN G 385,419 307 Telecommunications Total 463,441 189 Georgia World Congress Center Authority Expenditures by Sub Class (continued) 723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings 309 Capital Outlay 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 [IT Expenditure] Professional/Technical Services - Computer/IT 852000 [IT Expenditure] Professional/Technical Services - Computer/IT Expenses 312 Contracts 750000 Transfers Out 314 Transfers 690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants 315 Grants SPECIAL LINE ITEM EXPENDITURES 614,790 614,790 - - 200 Bonds - 847 Investment for Modernization - 190 Georgia World Congress Center Authority Expenditures by Sub Class (continued) 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts - Private Organizations 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 871001 Voice/Data Communication Services - GTA Computer Bill 871002 Voice/Data Communication Services - GTA Data Network Bill 871003 Voice/Data Communication Services - GTA Telecommunications Bill 871000 Voice / Data Communication Services (To pay GTA Invoices) Sub - 872001 Voice/Data Communication Services - Wire/Cable 872002 Voice/Data Communication Services - MPLS 872003 Voice/Data Communication Services - Video 872004 Voice/Data Communication Services - Local Service 872005 Voice/Data Communication Services - Long Distance 872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing 872008 Voice/Data Communication Services - PBX 872008 Voice/Data Communication Services - VOIP 872009 Voice/Data Communication Services - Key System 872010 Voice/Data Communication Services - Mobile/Wireless 872011 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Vendors OTHER THAN G - 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 885 Operating Expenses Colleges - 191 Georgia World Congress Center Authority Expenditures by Sub Class (continued) 501000 Regular Salaries 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 618000 Energy 627000 Other Operating Expense 640000 Travel 651000 Per Diem & Fees 653000 Contracts 863000 [IT Expenditure] Software (Not Capitalized) 871001 Voice/Data Communication Services - GTA Computer Bill 872000 Voice / Data Communication Services (Vendors OTHER THAN GTA ) 889 Quickstart - 000 Other - 000 Other - 000 Other TOTAL EXPENDITURES State Funds Federal Funds Other Funds Full Time Equivalent Positions Full Time Equivalent Consultants 1,657,258 1,657,258 6 192 Georgia World Congress Center Authority Chapter 2, Section B - Expenditures by Application Acquisition (COTS, In-house, etc.) Not Reported Consultant Position FY 2008 FTE's FTE's Expenditures 0 0 0 1657258 6 0 1657258 6 0 193 Georgia World Congress Center Authority Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) Not Reported 194 Georgia World Congress Center Authority Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Plotters Scanners Other DESCRIPTION Dell OptiPlex Dell Latitude Foundry, Cisco Foundry Cisco Pix Hewlett Packard Hewlett Packard Hewlett Packard Cannon, Xerox EMC Celerra Wireless Devices Nextel Cell Phones QUANTITY 420 23 34 4 36 4 79 24 3 10 1 110 748 Capitalized Asset Value of IT Equipment: Not Reported General Age and Condition of Equipment: Description of condition. Average age 3 4 years. Good condition. 195 State of Georgia Information Technology Expenditures Report Fiscal Year 2007 For Period July 1, 2006 June 30, 2007 Georgia Department of Education 0 Georgia Department of Education Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision We will lead the nation in improving student achievement. Agency Mission It is the mission of the Department of Education to function as a policy-driven and service-oriented agency that meets the needs of local school systems as they go about the business of preparing all students for college or a career in a safe and drug-free environment where we ensure that no child is left behind. Agency Strategic Goals Recruit, Train and Retain o Reduce the number of teachers who leave the profession for reasons of job dissatisfaction o Ensure a highly qualified teacher for every classroom Georgia Performance Standards o New Georgia Performance Standards (GPS) and Testing Published and Used Testing o Well-designed testing program aligned with Georgia GPS. School Improvement o Decrease the number of schools on NCLB needs improvement list o Ensure that the overwhelming majority of 3rd graders are proficient at reading and math o Eliminate persistent danger in all schools High School Improvement o Significantly improve Georgia's SAT scores 195 Georgia Department of Education o Ensure that AP courses are taught well in every high school o Cut drop out rates substantially o Increase the number of students graduating with technical or two-year college certification Data Development o Best in class, actionable report card o Develop and implement best in class student information system Financial Management o Clean Audit Report Policy o Reputation for expertise, transparency and strong policy Agency IT Projects Not Reported Agency Major IT Accomplishments Not Reported 196 Georgia Department of Education Chapter 2, Section A - Expenditures by Sub Class Expenditures by Sub Class (continued) Expenditures by Sub Class (continued) Expenditures by Sub Class (continued) Expenditures by Sub Class (continued) 197 Georgia Department of Education Chapter 2, Section B - Expenditures by Application 198 Georgia Department of Education Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) Not Reported 199 Georgia Department of Education Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Other Wireless Devices DESCRIPTION QUANTITY Capitalized Asset Value of IT Equipment: General Age and Condition of Equipment: Description of condition. Not Reported. 200 State of Georgia Information Technology Expenditures Report Fiscal Year 2008 For Period July 1, 2007 June 30, 2008 Employees Retirement System of Georgia 0 Employees Retirement System of Georgia Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision Our vision is to become the country's premier retirement system utilizing state-of-the-art technology to best serve our customers and provide timely and accurate information and services. Agency Mission The mission of the Employees' Retirement System of Georgia (ERSGA) is to be the guardian of pension plans on behalf of the State of Georgia for the ultimate benefit of our members, retirees, and beneficiaries. Agency Strategic Goals Enhance and implement customer service plan. Embrace industry leading technology and business processes. Increase Educational opportunities for our customers. Develop an educated workforce that embodies professionalism and integrity. Redefine our organizational processes on a continual basis. 204 Employees Retirement System of Georgia Agency IT Projects PROJECT A: Pension System Implementation Project Description and Benefit: Goal - Implement a system that gives ERSGA personnel the ability to adequately support and administer the pension plans and benefits of State of Georgia employees. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $18,000,000 Construction/Implementation High $18,0000,000 State Funds $0 Federal/Other Funds $18,000,000 PROJECT B: Kronos Time Keeping System Project Description and Benefit: Goal - Implement a system that ERSGA employees enter work and leave time and feeds accruals to the state PeopleSoft Payroll system. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $50,000 Construction/Implementation Low $50,000 State Funds $0 Federal/Other Funds $50,000 Agency Major IT Accomplishments Not Reported 205 Employees Retirement System of Georgia Chapter 2, Section A - Expenditures by Sub Class Account/ Subclass Description APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subtotal 501000 Regular Salaries 511000 Overtime 512000 Permanent Hourly 513000 Temporary Labor Fringe Benefits Allocation 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 518000 Unemployment Insurance 519000 Workers' Compensation 520000 Merit System Assessments 598000 Pay for Performance 599000 Lapse 300 Personal Services 610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation 301 Regular Operating Expense 722000 Motor Vehicle 303 Motor Vehicle Purchases Total Expenditures 962,060 59,648 100,150 219,763 1,341,621 20,399 27,923 48,322 - 206 Employees Retirement System of Georgia Expenditures by Sub Class (continued) 713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 250,057 304 Equipment 250,057 814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Capitalization Thresho 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support 93,426 141,644 276,678 - 142,924 196,575 305 Computer Charges 851,247 648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals 306 Real Estate Rentals - 871001 Voice/Data Communication Services - GTA Computer Bi 203,398 871002 Voice/Data Communication Services - GTA Data Network 3,237 871003 Voice/Data Communication Services - GTA Telecommun 36,435 871000 Voice / Data Communication Services (To pay GTA Invoice 243,070 872001 Voice/Data Communication Services - Wire/Cable 872002 Voice/Data Communication Services - MPLS 872003 Voice/Data Communication Services - Video 872004 Voice/Data Communication Services - Local Service 872005 Voice/Data Communication Services - Long Distance 872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing 872007 Voice/Data Communication Services - PBX 872008 Voice/Data Communication Services - VOIP 872009 Voice/Data Communication Services - Key System 872010 Voice/Data Communication Services - Mobile/Wireless - 872011 Voice/Data Communication Services - Other 22,533 872000 Voice / Data Communication Services (Vendors OTHER TH 22,533 307 Telecommunications Total 265,603 207 Employees Retirement System of Georgia Expenditures by Sub Class (continued) 723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings 309 Capital Outlay - 651000 Professional Services 3,056,610 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 [IT Expenditure] Professional/Technical Services - Computer/IT 852000 [IT Expenditure] Professional/Technical Services - Computer/IT Expenses 312 Contracts 3,056,610 750000 Transfers Out 314 Transfers - 690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants 315 Grants - 200 Bonds - 847 Investment for Modernization - 208 Employees Retirement System of Georgia Expenditures by Sub Class (continued) 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts - Private Organizations 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 871001 Voice/Data Communication Services - GTA Computer Bill 871002 Voice/Data Communication Services - GTA Data Network Bill 871003 Voice/Data Communication Services - GTA Telecommunications Bill 871000 Voice / Data Communication Services (To pay GTA Invoice - 872001 Voice/Data Communication Services - Wire/Cable 872002 Voice/Data Communication Services - MPLS 872003 Voice/Data Communication Services - Video 872004 Voice/Data Communication Services - Local Service 872005 Voice/Data Communication Services - Long Distance 872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing 872007 Voice/Data Communication Services - PBX 872008 Voice/Data Communication Services - VOIP 872009 Voice/Data Communication Services - Key System 872010 Voice/Data Communication Services - Mobile/Wireless 872011 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Vendors OTHER TH - 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 885 Operating Expenses Colleges - 209 Employees Retirement System of Georgia Expenditures by Sub Class (continued) 501000 Regular Salaries 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 618000 Energy 627000 Other Operating Expense 640000 Travel 651000 Per Diem & Fees 653000 Contracts 863000 [IT Expenditure] Software (Not Capitalized) 871001 Voice/Data Communication Services - GTA Computer Bill 872000 Voice / Data Communication Services (Vendors OTHER THAN GTA ) 889 Quickstart - 000 Other - 000 Other - 000 Other TOTAL EXPENDITURES State Funds Federal Funds Other Funds Full Time Equivalent Positions Full Time Equivalent Consultants - 5,813,460 - 5,680,172 15 9 210 Employees Retirement System of Georgia Chapter 2, Section B - Expenditures by Application Application Name PARIS Deferred Comp PeopleSoft Kronos Consultant FTE's 8 0.10 0.1 Position FY 2008 FTE's Expenditures 12.7 $ 4,059,069.22 $ 12,860.00 $ 81,143.96 0.2 $ 24,564.53 TOTAL Applications Expenditures TOTAL Applications Positions TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions TOTAL EXPENDITURES TOTAL POSITIONS $ 4,177,637.71 8.2 12.9 $ 1,635,822.04 0.8 2.1 $ 5,813,459.75 9 15 211 Employees Retirement System of Georgia Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) Application A: PARIS Program or Sub-Program: Retirement System Description of Application Function: To process pension system needs. o Platform/Host: o Operating System: o Database: HP Windows 2003 SQL Server Annual Volume: Unit of Measure: FY 2008 $4,059,069 616,908 Pay History Transactions Consultant FTEs: 8.00 Staff FTEs: 12.7 Application B: PEOPLESOFT Program or Sub-Program: Retirement System Description of Application Function: To process pension system needs. o Platform/Host: o Operating System: o Database: SUN UNIX Oracle Annual Volume: Unit of Measure: FY 2008 $81,144 Not Reported Read Only System Consultant FTEs: 0.10 Staff FTEs: 0.00 Application C: DEFERRED COMPENSATION Program or Sub-Program: Retirement System Description of Application Function: To process pension system needs. o Platform/Host: o Operating System: o Database: HP UNIX Oracle 212 Employees Retirement System of Georgia Annual Volume: Unit of Measure: FY 2008 $12,860 500,000 Transactions Consultant FTEs: 0.10 Staff FTEs: 0.00 Application D: KRONOS Program or Sub-Program: Retirement System Description of Application Function: Pension system operational support. o Platform/Host: o Operating System: o Database: HP Windows 2003 SQL Annual Volume: Unit of Measure: FY 2008 $24,565 89,000 Average Yearly Time Card Punches Consultant FTEs: Staff FTEs: 0.00 0.20 213 Employees Retirement System of Georgia Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Plotters Scanners Other Wireless Devices DESCRIPTION QUANTITY 145 16 63 2 28 2 14 60 330 Capitalized Asset Value of IT Equipment: $1,039,850 General Age and Condition of Equipment: Description of condition. Not Reported 214 State of Georgia Information Technology Expenditures Report Fiscal Year 2008 For Period July 1, 2007 June 30, 2008 Georgia State Road and Tollway Authority 0 Georgia State Road & Tollway Authority Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision SRTA is an essential partner in the transportation industry providing cutting edge solutions through financial, technological and service innovations. Agency Mission SRTA maintains and operates safe and efficient toll facilities, provides innovative transportation finance opportunities, and identifies user financed facilities to enhance the mobility of Georgians. Agency Strategic Goals Update Disaster Recovery/Business Continuity Plan Agency IT Projects Agency Major IT Accomplishments Upgrade of server infrastructure Migrated legacy/proprietary systems to new servers and virtual environment. Implementation of disaster recovery site Installed alternate computing facility utilizing Double Take for replication. 620 Georgia State Road & Tollway Authority Chapter 2, Section A - Expenditures by Sub Class Account/ Subclass Description APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subtotal 501000 Regular Salaries 511000 Overtime 512000 Permanent Hourly 513000 Temporary Labor Fringe Benefits Allocation 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 518000 Unemployment Insurance 519000 Workers' Compensation 520000 Merit System Assessments 598000 Pay for Performance 599000 Lapse 300 Personal Services 610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation 301 Regular Operating Expense 722000 Motor Vehicle 303 Motor Vehicle Purchases Total Expenditures - - 621 Georgia State Road & Tollway Authority Expenditures by Sub Class (continued) 713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 304 Equipment - 814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Capitalization Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support 305 Computer Charges - 648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals 306 Real Estate Rentals - 871001 Voice/Data Communication Services - GTA Computer Bill 871002 Voice/Data Communication Services - GTA Data Network Bill 871003 Voice/Data Communication Services - GTA Telecommunications Bill 871000 Voice / Data Communication Services (To pay GTA Invoices) Sub - 872001 Voice/Data Communication Services - Wire/Cable 872002 Voice/Data Communication Services - MPLS 872003 Voice/Data Communication Services - Video 872004 Voice/Data Communication Services - Local Service 872005 Voice/Data Communication Services - Long Distance 872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing 872008 Voice/Data Communication Services - PBX 872008 Voice/Data Communication Services - VOIP 872009 Voice/Data Communication Services - Key System 872010 Voice/Data Communication Services - Mobile/Wireless 872011 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Vendors OTHER THAN G - 307 Telecommunications Total - 622 Georgia State Road & Tollway Authority Expenditures by Sub Class (continued) 723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings 309 Capital Outlay - 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 [IT Expenditure] Professional/Technical Services - Computer/IT 852000 [IT Expenditure] Professional/Technical Services - Computer/IT Expenses 312 Contracts - 750000 Transfers Out 314 Transfers - 690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants 315 Grants - SPECIAL LINE ITEM EXPENDITURES 200 Bonds - 847 Investment for Modernization - 623 Georgia State Road & Tollway Authority Expenditures by Sub Class (continued) 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts - Private Organizations 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 871001 Voice/Data Communication Services - GTA Computer Bill 871002 Voice/Data Communication Services - GTA Data Network Bill 871003 Voice/Data Communication Services - GTA Telecommunications Bill 871000 Voice / Data Communication Services (To pay GTA Invoices) Sub - 872001 Voice/Data Communication Services - Wire/Cable 872002 Voice/Data Communication Services - MPLS 872003 Voice/Data Communication Services - Video 872004 Voice/Data Communication Services - Local Service 872005 Voice/Data Communication Services - Long Distance 872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing 872008 Voice/Data Communication Services - PBX 872008 Voice/Data Communication Services - VOIP 872009 Voice/Data Communication Services - Key System 872010 Voice/Data Communication Services - Mobile/Wireless 872011 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Vendors OTHER THAN G - 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 885 Operating Expenses Colleges - 624 Georgia State Road & Tollway Authority Expenditures by Sub Class (continued) 501000 Regular Salaries 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 618000 Energy 627000 Other Operating Expense 640000 Travel 651000 Per Diem & Fees 653000 Contracts 863000 [IT Expenditure] Software (Not Capitalized) 871001 Voice/Data Communication Services - GTA Computer Bill 872000 Voice / Data Communication Services (Vendors OTHER THAN GTA ) 889 Quickstart - 000 Other - 000 Other - 000 Other - TOTAL EXPENDITURES - State Funds Federal Funds Other Funds Full Time Equivalent Positions Full Time Equivalent Consultants 625 Georgia State Road & Tollway Authority Chapter 2, Section B - Expenditures by Application 626 Georgia State Road & Tollway Authority Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) Not Reported 627 Georgia State Road & Tollway Authority Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Scanner Other DESCRIPTION QUANTITY Capitalized Asset Value of IT Equipment: Not Reported General Age and Condition of Equipment: Description of condition. Not Reported 628 State of Georgia Information Technology Expenditures Report Fiscal Year 2008 For Period July 1, 2007 June 30, 2008 Georgia Department of Human Resources 0 Georgia Department of Human Resources Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision Stronger families for a stronger Georgia. Agency Mission To be a resource for strengthening families, not a substitute. Supporting their self-sufficiency. Helping them protect their vulnerable children and adults.. Agency Strategic Goals Working/Self-Sufficient Customers: Increasing the number of DHR families achieving selfsufficiency through work or work related activities. Home/Community-Based Services: Increasing the supply and use of home and communitybased human services. Technology Access: Increasing customer and staff access to information that improves productivity. Employee Engagement: Improving DHR employee engagement with customers. Prevention: Increasing the number of Georgians engaging in behaviors that promote healthy lifestyles. 224 Georgia Department of Human Resources Agency IT Projects PROJECT A: Public Health - PHIN - Partner Communicating and Alerting Project Description and Benefit: Part of the PH BT Bioterrorism Program- Provides alerting and emergency broadcast communications via e-mail, fax, pager in compliance with the Public Health Information Network (PHIN) specification defined by the Centers for Disease Control and Prevention. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $1,293,114 RFP Needed Construction/Implementation High $1,410,610 State Funds $0 Federal/Other Funds $1,293,114 PROJECT B: Public Health - PHIN - ESAR-VP - Emergency System for the Advanced Registration of Volunteer Health Care Professions Project Description and Benefit: Part of the PH BT Bioterrorism Program - The ESARVHP system will provide DHR's Division of Public Health with an electronic database for health care personnel who volunteer to provide aid in an emergency period, prior to, and during any event. Phase 1 - complete, Phase 2 - planning. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $295,392 RFP Needed Planning/Analysis/Design High $777,340 State Funds $0 Federal/Other Funds $295,392 PROJECT C: Public Health - PHIN - PH Lab Project Description and Benefit: Part of the PH BT Bioterrorism Program - Update of MLAB system and Integration of all lab systems with the Public Health Information Network (PHIN) applications as defined by the Centers for Disease Control and Prevention. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding RFP Needed Construction/Implementation High $1,000,000 State Funds Federal/Other Funds 225 Georgia Department of Human Resources $5,000 $0 $5,000 PROJECT D: Public Health - PHIN - Environmental Heath Information System (EHIS) Project Description and Benefit: EHIS will provide the Environmental Agencies and Central office with the reporting and tracking information that they need to conduct day to day business. This system should provide the districts and central office of EH the ability to analyze and report as required, mandated or desired to provide better EH services to the state of Georgia. . Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $579,000 RFP Needed Complete/Maintenance High $579,000 State Funds Federal/Other Funds $0 $579,000 PROJECT E: DFCS Statewide Automated Child Welfare Information System (GA Shines) Project Description and Benefit: The Statewide Automated Child Welfare Information System (SACWIS) information and case management system was designed to improve the effectiveness, efficiency, consistency and timeliness of social services provision to families and children. It will allow the sharing of information across programs in a secure environment. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $36,750,968 RFP Needed Construction/Implementation High $40,374,249 State Funds $18,422,945 Federal/Other Funds $18,328,023 PROJECT F: Public Health - Vital Events Information System Project Description and Benefit: The Vital Events Information System went into production in August 2007. VEIS replaced all of the historic images, paper records and the (VRIS) document management system with a single integrated web based system. The new system offers improved quality and timeliness of services to the DHR/Public Health customers and aligns Public Health with federal and health IT standards for Records. Milestones for 07 include: Implementation of birth, death, marriage and divorce record management and real time access to newborn screening information. Project Status Project Priority RFP Needed Complete/Maintenance High 226 Georgia Department of Human Resources Lifetime Cost of Project FY 2008 Total Funding $4,128,418 $4,128,418 State Funds $1,000,000 Federal/Other Funds $3,128.418 PROJECT G: MHDDAD Data Repository Project Description and Benefit: Collect data from multiple data sources into one repository for reporting. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $400,000 RFP Needed Planning/Analysis/Design Medium $4,000,000 State Funds $400,000 Federal/Other Funds $0 PROJECT H: DFCS Food Stamps Portal Project Project Description and Benefit: This project is to add the Food Stamp application to the Ga.Gov portal. This will allow the citizens of GA the ability to see if they be eligible for Food Stamps and if so apply online. This will have the benefit of reaching those citizens who may not otherwise apply in the DFCS office for Food Stamps, and will facilitate the Caseworkers application processing. Project Status Project Priority Lifetime Cost of Project FY 2008Total Funding $0 RFP Needed Planning/Analysis/Design Medium $2,613,951 State Funds $0 Federal/Other Funds $0 PROJECT I: Public Health - Video Streaming-Virtual Presence Project Description and Benefit: Establish a video streaming capability in Public Health that will meet the statewide training needs. Deploy a video streaming solution that can be used by existing Division employees without having to add technical staff. Provide costs savings through a reduction in travel funds and lost productivity time. Project Status Project Priority Lifetime Cost of Project FY 2008Total Funding RFP Not Needed Construction/Implementation Medium $ 748,370 State Funds Federal/Other Funds 227 Georgia Department of Human Resources $0 $0 $0 PROJECT J: Public Health - State Electronic Notifiable Disease Surveillance System (SENDSS) - Upgrade Project Description and Benefit: The Division of Public health is mandated by law to identify, track, and monitor at risk infants and children and ensure that all infants are screened for hearing impairment, metabolic disorders, birth defects, and adverse socio-environmental factors based on information collected from hospitals, providers, the birth certificate and other sources and to ensure that all at risk infants and children are linked to the appropriate follow-up services. Project Status Project Priority Lifetime Cost of Project FY 2008Total Funding $250,000 RFP Not Needed Construction/Implementation Medium $751,718 State Funds $0 Federal/Other Funds $250,000 PROJECT K: Public Health - WIC Data Processing Project Description and Benefit: The purpose of this procurement is to find a vendor to host, operate and maintain the back-end processing to the State WIC program. Approximately $160,000 is for migrating the current vendor processes to the new vendor. The remaining money is for payment for services provided by the vendor per claim. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $0 RFP Needed Not Reported $17,500,000 State Funds $0 Federal/Other Funds $0 PROJECT L: DAS - AIMS Web CLIENT (Rewrite/enhancement) Project Description and Benefit: 'AIMS (Aging Information Management System) is the production system for that encompasses the many varied services for older Georgians delivered by the Division of Aging Services (DAS). The conversion of AIMS to a web-based system has been an ongoing process over the last three years. The last AIMS module will be converted to web-based technology in FY07. This module is the Area Plan module which includes DAS's extensive budgeting and planning process. Project Status Project Priority Lifetime Cost of Project Will Not Need RFP Planning/Analysis/Design Medium TBD 228 Georgia Department of Human Resources FY 2008 Total Funding $0 State Funds $0 Federal/Other Funds $0 PROJECT M: Enterprise - Team Georgia Market Place (TGMP) Project Description and Benefit: DOAS selected six PeopleSoft Supplier Relationship Management modules to support the initiative and SAO licensed the modules to support the state's financial, procurement and human resources management processes. This will have a major impact on DHR affecting applications, workflow, financial management, asset management Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported Not Reported Not Reported Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT N: OCSS Performance Improvement and Efficiency Project Project Description and Benefit: The OCSS (Office of Child Support Services) PIE (Performance Improvement and Efficiency) Project is a 14 month project to make significant enhancements to $TARS to further automate OCSS business processes and to improve the efficiency of OCSS staff. The project will incorporate changes resulting from the federal Deficit Reduction Act and will align $TARS to changes in OCSS business processes resulting from the ongoing PIE review and analysis of OCSS operations. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $2,148,000 RFP Not Needed Complete/Maintenance High $ 2,148,000 State Funds Federal/Other Funds $708,840 $1,439,160 PROJECT O: OIT - Data Center Move Project Description and Benefit: Data Center Expansion Move production Servers from 2PT to NADC to expand server room due to space, power and cooling concerns. Project Status Project Priority Lifetime Cost of Project RFP Not Needed Construction/Implementation Not Reported Not Reported 229 Georgia Department of Human Resources FY 2008 Total Funding Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT P: OFSS - TRIP$ Project Description and Benefit: The new consolidated application will eliminate duplicated transportation efforts and more effectively utilize DHR's contracted transportation providers. The scope of this application is for the TSS State Office, Regional Transportation Offices and Regional Managers of DHR Divisions to have access, at the state and local level, to an automated system to develop transportation service needs for each region, to include trip needs, client information and costs for their areas. They must develop allocations, within budget constraints, for the needs of each region and manage resources within their areas. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported RFP not needed Construction/Implementation Medium Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT Q: Public Health - Learning Management System (LMS) Project Description and Benefit: Education of the DHR workforce is key to the everchanging environment. This new system greatly enhances our capability to provide training and education for workers around the state via distance-learning technology. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported RFP Not Needed Complete/Maintenance Low Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT R: Enterprise - Learning Management System (LMS) Project Description and Benefit: Education of the DHR workforce is key to the everchanging environment. This new system will greatly enhance our capability to provide training and education for workers around the state via distance-learning technology. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding RFP Not Needed Planning/Analysis/Design Low $300,000 State Funds Federal/Other Funds 230 Georgia Department of Human Resources Not Reported Not Reported Not Reported PROJECT S: OCSS - Cisco's Wide Area Application Services (WAAS) Project Description and Benefit: WAAS - Cisco's Wide Area Application Services (WAAS) is a powerful application acceleration and WAN optimization solution for the branch office that improves the performance of any TCP-based application operating in a WAN environment. To accelerate applications and improve performance, Cisco WAAS incorporates application acceleration and WAN optimization techniques, including compression, redundancy elimination, transport optimization, protocol optimization, and content distribution. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported Complete/Maintenance High $888,000 State Funds Federal/Other Funds Not Reported Not Reported PROJECT T: Enterprise - Voice-Over-Internet-Protocol (VoIP) Project Description and Benefit: Voice-Over-Internet-Protocol (VoIP) delivers voice information using existing data circuits and Internet Protocol (IP). VoIP requires the convergence of these technologies and significant infrastructure enhancements, all of which require significant funding both for building and maintaining the infrastructure. VoIP is a key component of any Customer Service initiative, as it is designed to enhance the customer-toagent interaction bringing voice and data together in one seamless solution. This is a technology initiative being promoted at the State level, and ramifications for DHR are not yet fully determined. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported Not Reported Not Reported Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT U: DHR Services and Eligibility Pre-Screening Tool (Not Food Stamps Portal) Project Description and Benefit: The pre-screening tool will be accessed through the www.dhr.georgia.gov portal. OIT is working with the business areas to determine the scope of the pre-screening tool for DHR services. Project Status Project Priority Not Reported Not Reported 231 Georgia Department of Human Resources Lifetime Cost of Project FY 2008 Total Funding Not Reported Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT V: Decision Support System Project Description and Benefit: Provides DHR with a new integrated decision making vehicle with the capacity to gather, consolidate and share data that can be used to support the health and welfare of the citizens of Georgia. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported Not Reported Not Reported Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT W: Commissioner - TeenWork Expansion Project Description and Benefit: The original application was developed quickly in order to meet mandated deadlines. The flow of the application and the database design is inadequate to meet the users' growing reporting needs and functionality. The application was enhanced in FY07. The user is seeking funding for a total rewrite in FY08. The desire is for a Web based application that will meet the needs of the department. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported Not Reported Not Reported Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT X: DFCS - After School Service Network Database Project Description and Benefit: In FY06 DHR DFCS completed a proof of concept for a Summer Program for youth. The program was run using manual processes. The proof of concept was successful and the decision was made to expand to a year long program. DHR (DFCS, OC and OIT) will work with DOE to automate community notification, registration and student performance tracking. The tentative design calls for integration with the TeenWorks web application. Project Status Project Priority Lifetime Cost of Project Not Reported Not Reported Not Reported 232 Georgia Department of Human Resources FY 2008 Total Funding Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT Y: DFCS - CAPS Provider Payment System Project Description and Benefit: DFCS wants to upgrade to an automated system for payment of childcare providers. The desired outcome of this initiative is to speed up the process of provider payments. The Office of Information Technology will work closely with DFCS and OFS to ensure that this new system meets the needs of the department. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported Not Reported Not Reported Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT Z: Enterprise - Geographic Information System (GIS) Technology Project Description and Benefit: A GIS is a system for management, analysis, and display of geographic knowledge, which is represented using a series of information sets that include maps and globes, geographic data sets, data models, processing and workflow models, and metadata. This technology uses for mapping and analyzing things that exist and happen on the surface of the earth. It integrates common database operations with visualization offered by maps to display location of place. Public Health OHIS has developed a center of excellence in utilizing GIS technology for analyzing demographic health conditions in Georgia. The goal is to leverage the use of this technology and apply its methods and practices across the other major divisions in DHR. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported Not Reported Not Reported Not Reported State Funds Not Reported Federal/Other Funds Not Reported 233 Georgia Department of Human Resources Agency Major IT Accomplishments Public Health - Partner Communicating and Alerting Provides alerting and emergency broadcast communications via e-mail, fax, pager in compliance with the Public Health Information Network (PHIN) specification defined by the Centers for Disease Control and Prevention. Project is currently in final deployment phase. Public Health - Learning Management System This new system provides greatly enhanced capability for training and education for workers around the state via distance-learning technology. Public Health - ESAR-VP - Emergency System for the Advanced Registration of Volunteer Health Care Professions Part of the PH BT Bioterrorism Program - The ESAR-VHP system will provide DHR's Division of Public Health with an electronic database for health care personnel who volunteer to provide aid in an emergency period, prior to, and during any event. Project is currently beginning phase 2. Public Health - PH Lab Part of the PH BT Bioterrorism Program - Update of MLAB system and Integration of all lab systems with the Public Health Information Network (PHIN) applications as defined by the Centers for Disease Control and Prevention. DFCS SACWIS (GA Shines) The SACWIS information and case management system was designed to improve the effectiveness, efficiency, consistency and timeliness of social services provision to families and children. It will allow the sharing of information across programs in a secure environment. Successfully completed full roll-out - April 2008.. Public Health - Vital Events Information System The Vital Events Information System went into production in August 2007. VEIS replaced all of the historic images, paper records and the (VRIS) document management system with a single integrated web based system. The new system offers improved quality and timeliness of services to the DHR/Public Health customers and aligns Public Health with federal and health IT standards for Records. Milestones for 07 include: Implementation of birth, death, marriage and divorce record management and real time access to newborn screening information. 234 Georgia Department of Human Resources MHDDAD Data Repository RFP was released July 2008. DFCS Food Stamps Portal Project This project is to add the Food Stamp application to the Ga.Gov portal. This will allow the citizens of GA the ability to see if they be eligible for Food Stamps and if so apply online. This will have the benefit of reaching those citizens who may not otherwise apply in the DFCS office for Food Stamps, and will facilitate the Caseworkers application processing. Contract was awarded and vendor is currently in the construction phase. Public Health - Video Streaming-Virtual Presence Establish a video streaming capability in Public Health that will meet the statewide training needs. Deploy a video streaming solution that can be used by existing Division employees without having to add technical staff. Provide costs savings through a reduction in travel funds and lost productivity time. Public Health - State Electronic Notifiable Disease Surveillance System (SENDSS) Upgrade The Division of Public health is mandated by law to identify, track, and monitor at risk infants and children and ensure that all infants are screened for hearing impairment, metabolic disorders, birth defects, and adverse socio-environmental factors based on information collected from hospitals, providers, the birth certificate and other sources and to ensure that all at risk infants and children are linked to the appropriate follow-up services. Public Health - Environmental Health Information System (EHIS) EHIS provides the Environmental Agencies and Central office with the reporting and tracking information that they need to conduct day to day business. This system provides the districts and central office of EH the ability to analyze and report as required, mandated or desired to provide better EH services to the state of Georgia. . OCSS - Performance Improvement and Efficiency Project 'The OCSS (Office of Child Support Services) PIE (Performance Improvement and Efficiency) Project made significant enhancements to $TARS to further automate OCSS business processes and to improve the efficiency of OCSS staff. The project incorporated changes resulting from the Federal Deficit Reduction Act and aligned $TARS to changes in OCSS business processes resulting from the PIE review and analysis of OCSS operations. Completed September 2007. 235 Georgia Department of Human Resources OCSS - Cisco's Wide Area Application Services (WAAS) WAAS - Cisco's Wide Area Application Services (WAAS) is a powerful application acceleration and WAN optimization solution for the branch office that improves the performance of any TCP-based application operating in a WAN environment. To accelerate applications and improve performance, Cisco WAAS incorporates application acceleration and WAN optimization techniques, including compression, redundancy elimination, transport optimization, protocol optimization, and content distribution. 236 Georgia Department of Human Resources Chapter 2, Section A - Expenditures by Sub Class Account/ Subclass Description APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subtotal 501000 Regular Salaries 502000 Annual Leave Pay 503000 Other Supplemental Pay 511000 Overtime 512000 Permanent Hourly 513000 Temporary Labor Fringe Benefits Allocation 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 518000 Unemployment Insurance 519000 Workers' Compensation 520000 Merit System Assessments 524000 Other Employee Related Expenditures 598000 Pay for Performance 599000 Lapse 300 Personal Services 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation 814000 [IT Expenditure] Supplies and Materials 816000 Storage Periph 872011 Voice/Data Communication Services - Other 872012 Voice/Data Communication Services 301 Regular Operating Expense Total Expenditures 9,005,764.98 67,530.99 27,622.70 - 709,685.46 - 662,743.03 948,126.46 2,078,472.05 2,628.45 13,502,574.12 1,318.69 151.07 30,685.29 56,258.19 46,481.84 35.90 - 907.07 - 87,584.05 152,532.22 (177.11) 820.59 (321.77) 76.00 - 376,352.03 Expenditures by Sub Class (continued) 237 Georgia Department of Human Resources Expenditures by Sub Class (continued) 238 Georgia Department of Human Resources Chapter 2, Section B - Expenditures by Application 239 Georgia Department of Human Resources Expenditures by Application (continued) 240 Georgia Department of Human Resources Expenditures by Application (continued) Expenditures by Application (continued) 241 Georgia Department of Human Resources Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) Application A: ACORN - (ACO Regulatory Needs) Program or Sub-Program: Various Description of Application Function: The system supports the regulation of health care facilities, nursing homes, personal care homes, and residential child care facilities. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2008 $26,257 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.31 Application B: ADAM Program or Sub-Program: Various Description of Application Function: Tracks the adoptions process, funds associated with the adoption process and petition information for adoption. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2008 $ 112,433 Not Reported Not Reported Consultant FTEs: Not Reported Staff FTEs: 1.32 Application C: AEGIS - (Adoption System) Program or Sub-Program: Various Description of Application Function: Supports provision of direct PH clinical services at County and District Health Department sites by maintaining clinical service records, and providing billing and scheduling functionality. o Platform/Host: o Operating System: Not Reported Not Reported 242 Georgia Department of Human Resources o Database: Oracle Annual Volume: Unit of Measure: FY 2008 $4,184,582 Not Reported Not Reported Consultant FTEs: 1.88 Staff FTEs: 1.85 Application D: AIMS - (Aging Information Management System) Program or Sub-Program: Various Description of Application Function: Collects client demographic, client assessment, client eligibility, staff activity, staff security, and contracting data for the various DAS programs. o Platform/Host: o Operating System: o Database: Windows NT Windows Oracle Annual Volume: Unit of Measure: FY 2008 $980,812 Not Reported Not Reported Consultant FTEs: 0.13 Staff FTEs: 2.34 Application E: AVATAR Program or Sub-Program: Various Description of Application Function: Supports the seven Mental Health Hospitals and includes the following components: Admission, Discharge and Transfer (ADT), Billing, Clinician Work Station (CWS), Patient Demographics, and Patient Banking. o Platform/Host: o Operating System: o Database: Sun Unix Not Reported Annual Volume: Unit of Measure: FY 2008 $558,392 Not Reported Not Reported Consultant FTEs: 1.84 Staff FTEs: 3.12 Application F: BANK MATCH Program or Sub-Program: Various 243 Georgia Department of Human Resources Description of Application Function: FIDM (Financial Institution Data Match) is the automated process of identifying bank accounts and other assets for delinquent non-custodial parents. When a match occurs the OCSS agent can pursue the asset to collect child support arrears. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2008 $26,701 Not Reported Not Reported Consultant FTEs: Not Reported Staff FTEs: Not Reported Application G: BEHAVIORAL HEALTH INFORMATION SYSTEMS (Sunrise) Program or Sub-Program: Various Description of Application Function: The Behavioral Health Information System (BHIS) is a product from the company NetSmart. The system supports the seven Mental Health Hospitals and includes the following components: Admission, Discharge and Transfer (ADT), Billing, Clinician Work Station (CWS), Patient Demographics, and Patient Banking. o Platform/Host: o Operating System: o Database: Sun Work Stations Solaris Oracle, Cache (Proprietary) Annual Volume: Unit of Measure: FY 2008 $29,113 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.34 Application H: BUDGET ALLOCATION SYSTEM Program or Sub-Program: Various Description of Application Function: BAS is the Budget allocation System used by Mental Health to track budget dollars for community based programs. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported 244 Georgia Department of Human Resources Annual Volume: Unit of Measure: FY 2008 $1,255 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.01 Application I: CAREWARE Program or Sub-Program: Various Description of Application Function: Application provided by Federal Gov't to track AIDS patients. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2008 $21,620 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.25 Application J: CASE REGISTRY Program or Sub-Program: Various Description of Application Function: Not Reported. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2008 $6,209 Not Reported Not Reported Consultant FTEs: Not Reported Staff FTEs: Not Reported Application K: CASH MANAGEMENT SYSTEM Program or Sub-Program: Various Description of Application Function: Uses daily check issuance data, calculates the amount and source of funds to be deposited daily. o Platform/Host: Not Reported 245 Georgia Department of Human Resources o Operating System: o Database: Not Reported Paradox Annual Volume: Unit of Measure: FY 2008 $1,692 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.02 Application L: CHILDCARE REPORTING SYSTEM (CCRS) Program or Sub-Program: Various Description of Application Function: CCRS maintains the data entered from 133 County DFCS Offices about the responsible client/guardian and the children receiving subsidized childcare benefits. This data is required for reporting the distribution of Federal Childcare Block Grant Funds to the Administration of Children and Families (ACF). o Platform/Host: o Operating System: o Database: IBM 9672 Z77 Enterprise OS 390 version 10 (system for specific server) DB2 v7.0 Annual Volume: Unit of Measure: FY 2008 $ 274,852 Not Reported Not Reported Consultant FTEs: 0.43 Staff FTEs: 0.00 Application M: CICS (CONSTITUENT SERVICES INFORMATION SYSTEM) Program or Sub-Program: Various Description of Application Function: Office of Policy and Government Services. The Constituent Services Information System tracks various issues relating to incoming information from every sector including government and public. These issues can be complaints, informational, criminal activity reports, etc. The system allows for optically capturing communications. All transactions are maintained for historical purposes. Constituents include the general public, Governor's Office, Senators, Representatives, etc. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Paradox 246 Georgia Department of Human Resources Annual Volume: Unit of Measure: FY 2008 $ 9,215 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.11 Application N: CLIENT BANKING SYSTEM Program or Sub-Program: Various Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2008 $ 2,421 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.03 Application O: COMMUNITY BASE SYSTEM Program or Sub-Program: Various Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2008 $ 6,836 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.08 Application P: CONTRACT REPORTING SYSTEM Program or Sub-Program: Various Description of Application Function: Reports on vendor performance pertaining to DHR contracts tracking quarterly reports from DHR contract managers. 247 Georgia Department of Human Resources o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2008 $ 170 Not Reported Not Reported Consultant FTEs: Not Reported Staff FTEs: Not Reported Application Q: CONTRACT WRITING SYSTEM Program or Sub-Program: Various Description of Application Function: OFS Desktop application for creating contracts. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2008 $ 424 Not Reported Not Reported Consultant FTEs: Not Reported Staff FTEs: Not Reported Application R: CONTROL DRUG TRACKING SYSTEM Program or Sub-Program: Various Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2008 $ 339 Not Reported Not Reported Consultant FTEs: Not Reported Staff FTEs: Not Reported 248 Georgia Department of Human Resources Application S: CPRS (Case Planning and Reporting) Program or Sub-Program: Various Description of Application Function: Interim system to track child cases until the full State Automated Child Welfare Information System (SACWIS) is developed. Note: This application is maintained by AOC (Administrative Office of the Courts). OIT provides data base support only. o Platform/Host: o Operating System: o Database: IBM 9672 Z77 OS390 Version 10 DB2 V5.0 Annual Volume: Unit of Measure: FY 2008 $ 4,480 Not Reported Not Reported Consultant FTEs: Not Reported Staff FTEs: Not Reported Application T: CRIMINAL HISTORY Program or Sub-Program: Various Description of Application Function: OIS internal investigatory tracking and reporting system for employment applicant processing. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Paradox Annual Volume: Unit of Measure: FY 2008 $ 1,417 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.02 Application U: CRS (Client Registry System) Program or Sub-Program: Various Description of Application Function: The Client Registration System (CRS) records and maintains client information for $TARS and SUCCESS on the Client Database. The Client Registration System processes Client Name/SSN inquiry, Client Participation, Client Registration, Name/SSN clearance, Client Maintenance, 249 Georgia Department of Human Resources and Client ID correction functions. CRS has the functionality to allow for integration of all clients maintained on other Georgia DHR databases. Basic identifying data (Name, SSN, Date of Birth, Sex, Race, County Code, Alias Names, and additional SSN's) is collected and maintained for each client as part of this subsystem. CRS has been rewritten into module form. This was done to make CRS platform independent. The CRS portion of the $TARS rewrite created Web Pages that interface with CRS. The Web Pages were written and are maintained by the CRS staff. o Platform/Host: o Operating System: o Database: IBM 9672 Z77 Enterprise OS390 version 10 DB2 V7.0 Annual Volume: Unit of Measure: FY 2008 $ 728,450 Not Reported Not Reported Consultant FTEs: 0.68 Staff FTEs: 0.00 Application V: CUSTOMER SERVICE CENTER Program or Sub-Program: Various Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2008 $ 1425 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.02 Application W: DASI-ROCI Program or Sub-Program: Various Description of Application Function: DASI is a a web-based, reporting and investigating system implemented on July 1, 2002 in .NET using a SQL Server data base. The system addresses the Division's initiative to identify deaths and serious incidents and take action to correct identified problems. Initial meetings with MHDDAD have been held to discuss the addition of hospital requirements to DASI. These requirements are currently gathered in separate systems known as "Serious and Unusual Incident Reports". 250 Georgia Department of Human Resources o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2008 $ 77,508 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.91 Application X: DEBT SETOFF Program or Sub-Program: Various Description of Application Function: Debt Setoff System provides a way to intercept taxpayer's refund money when the taxpayer has an outstanding debt to $TARS, SUCCESS or Mental Health. Debt Setoff disburses the intercepted tax refunds to the agencies until the taxpayer's debt to the agency. o Platform/Host: o Operating System: o Database: IBM 9672 Z77 Enterprise OS390 Version 10 DB2 V7.0 Annual Volume: Unit of Measure: FY 2008 $ 152,885 Not Reported Not Reported Consultant FTEs: 0.39 Staff FTEs: 0.10 Application X: EBT (Electronic Benefit Transfer) Program or Sub-Program: Various Description of Application Function: EBT is the interface system between the eligibility system SUCCESS and the financial agent, J.P. Morgan EFS. It provides demographic and benefit authorization information from SUCCESS to J.P. Morgan EFS for Food Stamp and TANF (Temporary Assistance for Needy Families). o Platform/Host: o Operating System: o Database: IBM 9672 Z77 Enterprise OS390 Version 10 DB2 V7.0 251 Georgia Department of Human Resources Annual Volume: Unit of Measure: FY 2008 $ 705,708 Not Reported Not Reported Consultant FTEs: 1.03 Staff FTEs: 0.04 Application Y: E-COMMERCE Program or Sub-Program: Various Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2008 $ 28 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.02 Application Z: EDP CC (Electronic Data Processing for Cost Control System) Program or Sub-Program: Various Description of Application Function: EDP is an online electronic (computer hardware and software) purchasing tracking system to track EDP requests. EDP is an online electronic (computer hardware and software) purchasing tracking system. Software Renewal is a function that will be added to notify program directors when software licenses will expire. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2008 $ 0 Not Reported Not Reported Consultant FTEs: Not Reported Staff FTEs: Not Reported Application AA: ELECTRONIC DATA PROCESSING Program or Sub-Program: Various 252 Georgia Department of Human Resources Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2008 $ 28,181 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.33 Application AB: ENERGY - LIHEAP (Low income Home Energy Assistance Program) Program or Sub-Program: Various Description of Application Function: The LIHEAP (Low Income Home Energy Assistance Program) provides statewide assistance to households with income at or below 150% of poverty level for Georgia. This financial assistance is primarily in the form of locally issued checks to home energy suppliers (vendors) on behalf of eligible households. o Platform/Host: o Operating System: o Database: IBM 9672 Z77 Enterprise OS390 Version 10 DB2 V7.0 Annual Volume: Unit of Measure: FY 2008 $ 204,371 Not Reported Not Reported Consultant FTEs: 1.18 Staff FTEs: 0.00 Application AC: ENVIRONMENTAL HEALTH INFO SYSTEMS Program or Sub-Program: Various Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported 253 Georgia Department of Human Resources Annual Volume: Unit of Measure: FY 2008 $ 45,332 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.53 Application AD: EP-BT (EMERGENCY PREPAREDNESS - BIO-TERRORISM Program or Sub-Program: Various Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2008 $ 4,184,583 Not Reported Not Reported Consultant FTEs: 3.66 Staff FTEs: 5.62 Application AE: EXIT INTERVIEW Program or Sub-Program: Various Description of Application Function: The application will allow exiting employees to provide vital information regarding their employment experience while working for DHR. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2008 $ 4,527 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.05 Application AF: FACILITY & LOCATION GUIDE Program or Sub-Program: Various Description of Application Function: 254 Georgia Department of Human Resources Allows public citizens to search for ORS regulated facilities by type, such as nursing homes, hospital, drug treatment center, x-ray facilities, etc., and view the official inspection reports for the facilities selected from the database. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2008 $ 16,042 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.19 Application AG: FACS (Financial Accounting Cost System) Program or Sub-Program: Various Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2008 $ 2,484 Not Reported Not Reported Consultant FTEs: Not Reported Staff FTEs: Not Reported Application AH: FAMILY PLANNING Program or Sub-Program: Various Description of Application Function: The Family Planning program offers health education and comprehensive family planning services to help women and men stay healthy and have healthy babies. Family Planning services are provided by non-profit agencies and PH departments to make them affordable and available to all Georgians in every county. Services include abstinence counseling, pregnancy postponement, adoption awareness, birth control and counseling, preventive care immunization for adult and children, education about smoking, alcohol and nutrition and screening for some types of cancer and sexually transmitted diseases, including Chlamydia and HIV. The direct family planning services are supported by Title X Federal funding and state funds. 255 Georgia Department of Human Resources o Platform/Host: o Operating System: o Database: Mainframe Not Reported Flat Files Annual Volume: Unit of Measure: FY 2008 $ 105,446 Not Reported Not Reported Consultant FTEs: 0.49 Staff FTEs: 0.00 Application AI: GARS (Grant Acts Reporting System) Program or Sub-Program: Various Description of Application Function: OFS Grants tracking and reporting system. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Paradox Annual Volume: Unit of Measure: FY 2008 $337 Not Reported Not Reported Consultant FTEs: Not Reported Staff FTEs: Not Reported Application AJ: GENERAL PORTAL Program or Sub-Program: Various Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2008 $ 97,088 Not Reported Not Reported Consultant FTEs: 0.65 Staff FTEs: 0.00 256 Georgia Department of Human Resources Application AK: GRITS (GEORGIA REGISTRATION FOR IMMUNIZATION TRANSACTION SYSTEM) Program or Sub-Program: Various Description of Application Function: All children, physicians, health departments, universities, long term care facilities, medical centers, parents, and private / public schools in Georgia will benefit tremendously from this single repository of immunization histories in the following ways: clarify vaccine information and complex immunization schedule; Assure that immunization records are always available; Reduce staff time needed to obtain complete immunization history of patients; Decrease provider cost by reducing the number of unnecessary immunizations; Provide data to enable accurate assessment of patients' immunization status; Provide lists of patients with pending and overdue immunizations; Provide printouts of Form 3231 school certificate improve overall immunization status of the providers' patient community; GRITS places crucial focus on the prevention of disease. o Platform/Host: o Operating System: o Database: Sun Not Reported Oracle Annual Volume: Unit of Measure: FY 2008 $ 640,745 Not Reported Not Reported Consultant FTEs: 0.27 Staff FTEs: 0.26 Application AL: I HEAR YOU Program or Sub-Program: Various Description of Application Function: Web-based electronic Suggestion Box for the Commissioner's Office. o Platform/Host: o Operating System: o Database: Windows Not Reported Oracle Annual Volume: Unit of Measure: FY 2008 $ 163 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.00 257 Georgia Department of Human Resources Application AM: OFFICE OF INVESTIGATIVE SERVICES INFORMATION SYSTEM (ISIS) Program or Sub-Program: Various Description of Application Function: Oversight: This IT Initiative will replace the DHR Case Tracking System used by the Office of Investigative Services (formerly known as the Office of Fraud and Abuse), ISIS tracks public assistance fraud referrals from initial receipt through investigation. o Platform/Host: o Operating System: o Database: Windows NT Server Windows FoxPro Annual Volume: Unit of Measure: FY 2008 $ 476,159 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.25 Application AN: LABORATORY INFORMATION Program or Sub-Program: Various Description of Application Function: The Mental Health Hospital Laboratory Information System, known as Flexilab, is a product from the company Misys. o Platform/Host: o Operating System: o Database: Windows Server 2003 Not Reported SQL Annual Volume: Unit of Measure: FY 2008 $ 92,415 Not Reported Not Reported Consultant FTEs: Not Reported Staff FTEs: Not Reported Application AO: LIS (LAB INFORMATION SYSTEM) Program or Sub-Program: Various Description of Application Function: Not Reported o Platform/Host: Not Reported 258 Georgia Department of Human Resources o Operating System: o Database: Not Reported Not Reported Annual Volume: Unit of Measure: FY 2008 $ 198 Not Reported Not Reported Consultant FTEs: Not Reported Staff FTEs: Not Reported Application AP: LEARNING MANAGEMENT SYSTEM Program or Sub-Program: Various Description of Application Function: Provides a method to track training and certification of DHR staff. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2008 $ 3,925 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.05 Application AQ: LITIGATION TRACKING Program or Sub-Program: Various Description of Application Function: A database that collects legal information and helps the office track cases. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2008 $15,547 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.18 Application AR: MENTAL HEALTH/MENTAL RETARDATION INFO. SYSTEM Program or Sub-Program: Various Description of Application Function: 259 Georgia Department of Human Resources This system is designed to record and report mental health, mental retardation, and substance abuse services delivered to consumers in Georgia via a network of private community services providers. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2008 $ 2,515,798 Not Reported Not Reported Consultant FTEs: 3.25 Staff FTEs: 1.08 Application AS: MP2 Program or Sub-Program: Various Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2008 $ 1,612 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.02 Application AT: MULTIPLE OFFENDER REGISTRY Program or Sub-Program: Various Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2008 Not Reported Not Reported Consultant FTEs: Staff FTEs: 260 Georgia Department of Human Resources $ 1,791 0.00 0.02 Application AU: NDVRS DATABASE CONVERSION Program or Sub-Program: Various Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: IBM Mainframe MVS (OS 390) DB2 Annual Volume: Unit of Measure: FY 2008 $ 961 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.01 Application AV: NEW HIRE Program or Sub-Program: Various Description of Application Function: The New Hire System provides employment information to the National Directory of New Hire (NDNH). Georgia's New Hire also provides employment information directly to Georgia's Child Support Recovery Enforcement Agency ($TARS), Department of Labor, SUCCESS, and the Federal Parent Locators Service (FPLS). o Platform/Host: o Operating System: o Database: IBM 9672 Z77Enterprise OS390 Version 10 VSAM Annual Volume: Unit of Measure: FY 2008 $ 110,991 Not Reported Not Reported Consultant FTEs: 0.18 Staff FTEs: 0.00 Application AW: NRI/ORYX INFORMATION SYSTEM Program or Sub-Program: Various Description of Application Function: Creates the data necessary to meet the requirements of the ORYX initiative, a set of performance and outcome measurement requirements developed by the Joint Commission on Accreditation of Healthcare Organizations (JCAHO). 261 Georgia Department of Human Resources o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2008 $ 3,263 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.04 Application AX: ODIS (ONLINE DIRECTIVE INFORMATION SYSTEM) Program or Sub-Program: Various Description of Application Function: Searchable central repository for storage of policies, procedures, and manuals relating to all DHR programs. o Platform/Host: o Operating System: o Database: Windows Server 2003/Java/Linus & Red Hat Not Reported Oracle Annual Volume: Unit of Measure: FY 2008 $ 7,614 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.09 Application AY: OIT RMS ONGOING Program or Sub-Program: Various Description of Application Function: Allows all DHR staff to enter and track IT requests for assistance, purchasing, new applications, and new projects. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Oracle Annual Volume: Unit of Measure: FY 2008 $ 29,912 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.35 262 Georgia Department of Human Resources Application AZ: ORYX REPORTING Program or Sub-Program: Various Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Windows Server Not Reported SQL Annual Volume: Unit of Measure: FY 2008 $ 339 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.00 Application BA: P/390 COST Program or Sub-Program: Various Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Windows Server Not Reported SQL Annual Volume: Unit of Measure: FY 2008 $ 190 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.00 Application BB: PARTNER COMMUNICATION AND ALERTING Program or Sub-Program: Various Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Windows Server Not Reported SQL Annual Volume: Not Reported 263 Georgia Department of Human Resources Unit of Measure: FY 2008 $ 12,730 Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.15 Application BC: PERPETUAL INVENTORY CONTROL SYSTEM Program or Sub-Program: Various Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2008 $ 79,998 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.92 Application BD: PIE Program or Sub-Program: Various Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: GTA mainframe MVS DB2 Annual Volume: Unit of Measure: FY 2008 $ 110,991 Not Reported Not Reported Consultant FTEs: 1.56 Staff FTEs: 0.00 Application BE: PORTAL DASI/ROCI Program or Sub-Program: Various Description of Application Function: Not Reported o Platform/Host: o Operating System: GTA Windows Server Windows 264 Georgia Department of Human Resources o Database: DB2 Annual Volume: Unit of Measure: FY 2008 $ 90,271 Not Reported Not Reported Consultant FTEs: 0.69 Staff FTEs: 0.00 Application BF: PORTAL FOODSTAMPS Program or Sub-Program: Various Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2008 $ 2,549,723 Not Reported Not Reported Consultant FTEs: 1.02 Staff FTEs: 0.00 Application BG: PORTAL - SACWIS Program or Sub-Program: Various Description of Application Function: Not Reported. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2008 $ 14,160 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.00 Application BH: PURCHASE & REPORTING SYSTEM Program or Sub-Program: Various Description of Application Function: OFS Purchasing tracking and reporting system. 265 Georgia Department of Human Resources o Platform/Host: o Operating System: o Database: Not Reported Not Reported Paradox Annual Volume: Unit of Measure: FY 2008 $ 337 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.00 Application BI: REPORT WRITER Program or Sub-Program: Various Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2008 $ 49 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.00 Application BJ: REPORTS DATA WAREHOUSE Program or Sub-Program: Various Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2008 $ 1,622 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.02 266 Georgia Department of Human Resources Application BK: REVENUE MAXIMIZATION Program or Sub-Program: Various Description of Application Function: The Revenue Maximization (RevMax) project is to automate the process of comparing clients from different agencies in order to maximize the amount of money pulled down from the Federal Government. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2008 $ 28,495 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.34 Application BL: RMSS (Random Moment Sample Study) Program or Sub-Program: Various Description of Application Function: A system designed to collect statistical data, related to staff on-going work activities, used by the DHR/Cost Allocation Unit for distributing operating costs across federally funded programs. o Platform/Host: o Operating System: o Database: GTA Mainframe MVS DB2 Annual Volume: Unit of Measure: FY 2008 $ 52,190 Not Reported Not Reported Consultant FTEs: 0.03 Staff FTEs: 0.01 Application BM: ROCS (REGIONAL OFFICES CONTRACTING SYSTEM) Program or Sub-Program: Various Description of Application Function: Supports over $400 million in MH Contracts. o Platform/Host: Not Reported 267 Georgia Department of Human Resources o Operating System: o Database: Not Reported Not Reported Annual Volume: Unit of Measure: FY 2008 $ 1,712 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.02 Application BN: SACWIS (Statewide Automated Child Welfare Information System) Program or Sub-Program: Various Description of Application Function: GA Shines, child protective services case management system. o Platform/Host: o Operating System: o Database: Windows/ICE Not Reported Oracle Annual Volume: Unit of Measure: FY 2008 $ 6,872,889 Not Reported Not Reported Consultant FTEs: 0.02 Staff FTEs: 11.5 Application BO: SELF SERVICE PASSWORD RESET Program or Sub-Program: Various Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Novell Not Reported Not Reported Annual Volume: Unit of Measure: FY 2008 $ 7,369 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.09 Application BP: SENDSS (State Electronic Notifiable Disease Surveillance System) Program or Sub-Program: Various Description of Application Function: 268 Georgia Department of Human Resources SENDSS collects real-time surveillance data on all of Georgia's notifiable diseases (except TB, STD's, HIV/AIDS which are in the development plan), dramatically increasing the potential for successful PH intervention in outbreak situations and generally providing a far easier reporting process leading to improved data quality and compliance. o Platform/Host: o Operating System: o Database: Windows Server 2003 Not Reported SQL Annual Volume: Unit of Measure: FY 2008 $ 510,509 Not Reported Not Reported Consultant FTEs: 3.91 Staff FTEs: 0.47 Application BQ: SHAREPOINT Program or Sub-Program: Various Description of Application Function: Collaboration tool with search engine, survey tool, list and forms generation with email alerts and security for project teams which will support cross section/agency communications. o Platform/Host: o Operating System: o Database: Not Reported Not Reported MS SQL Annual Volume: Unit of Measure: FY 2008 $ 5,558 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.07 Application BR: STARS (Support, Tracking, Accounting and Reporting System) REWRITE Program or Sub-Program: Various Description of Application Function: $TARS supports all the tasks associated with the child support functions of intake, locate, establishment, enforcement, and financial management. It also: tracks actions taken on a case, generates locally-developed or standardized documents, maintains a comprehensive audit trail, tracks service of process, and the status of support orders, identifies delinquencies, interfaces with other state and federal databases, provides for supervisory 269 Georgia Department of Human Resources review of staff performance, performs appointment scheduling and court/administration calendaring. o Platform/Host: o Operating System: o Database: GTA Mainframe MVS DB2 Annual Volume: Unit of Measure: FY 2008 $ 10,782,068 Not Reported Not Reported Consultant FTEs: 21.15 Staff FTEs: 7.56 Application BS: STATEWIDE & LOCAL DSS Program or Sub-Program: Various Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2008 $ 40,922 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.48 Application BT: STATEWIDE INVENTORY Program or Sub-Program: Various Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: IBM Mainframe/MS Webserver VSE/ESA (390)/Windows 2000 Server VSAM/Flat files Annual Volume: Unit of Measure: FY 2008 $ 17,679 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.21 270 Georgia Department of Human Resources Application BU: SUCCESS (System for Uniform Calculation of Economic Support Services) Program or Sub-Program: Various Description of Application Function: The State of Georgia, Department of Human Resources, Division of Family and Children Services (DFCS) operates a computer application that provides case management, eligibility determination, benefit payment, management and federal reporting for Temporary Assistance for Needy Families (TANF), Food Stamp, and Medicaid programs. The SUCCESS application serves the following customers through it's use and products created: Georgia Families, Division of Family and Children Services (DFCS), Claims Unit, Evaluating and Reporting, including: QA Management and Evaluation; Economic Support Services; Office of Investigative Services; Office of Financial Services; Office of Child Support Enforcement; Georgia Department of Education; Housing Authorities; Federal Agencies; Department of Community Health; Department of Labor; Department of Revenue; Department of Juvenile Justice; Georgia Bureau of Investigation; and Community Action Agencies. The SUCCESS application is a large application that was implemented during the last half of 1998. It has over 900 programs and 475 screens, 475 DB2 tables. 4 million+ lines of code. o Platform/Host: o Operating System: o Database: IBM 9672 Z77 Enterprise OS 390 version 10 (system for specific server) DB2 v7.0 Annual Volume: Unit of Measure: FY 2008 $ 18,865,058 Not Reported Not Reported Consultant FTEs: 19.03 Staff FTEs: 3.74 Application BV: SUNRISE Program or Sub-Program: Various Description of Application Function: MHDDAD Hospital Sunrise systems. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: Not Reported Not Reported 271 Georgia Department of Human Resources FY 2008 $ 326,417 Consultant FTEs: 0.00 Staff FTEs: 0.00 Application BW: SYSTEM & WEB Program or Sub-Program: Various Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2008 $ 4,117 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.05 Application BX: TAX INTERCEPT Program or Sub-Program: Various Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2008 $ 200 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.00 Application BY: TIME ACCOUNTING Program or Sub-Program: Various Description of Application Function: Web application for tracking staff time by application and type of activity performed, with security, reporting, and task assignment features. o Platform/Host: Not Reported 272 Georgia Department of Human Resources o Operating System: o Database: Not Reported MS SQL Annual Volume: Unit of Measure: FY 2008 $ 22,634 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.27 Application BZ: TRANSPORTATION Program or Sub-Program: Various Description of Application Function: The Human Service Provider (HSP) enters new clients and sends transportation requests to the Transportation Provider (TP). The RTC will then submit the invoice to the Transportation Services Section (TSS) for payment. Then the TSS, which is the transportation section at 2 Peachtree, will then have the check cut and sent to the TP.(Inception Stage) o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2008 $ 63,397 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.44 Application CA: TRIP$ REDO Program or Sub-Program: Various Description of Application Function: Not Reported. o Platform/Host: o Operating System: o Database: Windows Server 2003/Java Not Reported Oracle Annual Volume: Unit of Measure: FY 2008 $ 27,688 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.33 273 Georgia Department of Human Resources Application CB: UAS (Uniform Accounting System) Program or Sub-Program: Various Description of Application Function: UAS is used to control budgets, expenses, and disbursements of Grant-In-Aid funds for DFCS, DPH, and DMHDDAD. o Platform/Host: o Operating System: o Database: GTA Mainframe MVS DB2 Annual Volume: Unit of Measure: FY 2008 $ 341,369 Not Reported Not Reported Consultant FTEs: 0.81 Staff FTEs: 0.07 Application CC: VEHICLE INSURANCE Program or Sub-Program: Various Description of Application Function: OFSS (DOAS) Vehicle insurance tracking and reporting system. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Paradox Annual Volume: Unit of Measure: FY 2008 $ 4,378 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.05 Application CD: VITAL RECORDS Program or Sub-Program: Various Description of Application Function: Creates and maintains Birth, Death, Marriage, Divorce and fetal death certificates. o Platform/Host: o Operating System: o Database: Mainframe MVS VSAM/CICS 274 Georgia Department of Human Resources Annual Volume: Unit of Measure: FY 2008 $ 955,919 Not Reported Not Reported Consultant FTEs: 0.54 Staff FTEs: 1.18 Application CE: VITAL RECORDS DEATH Program or Sub-Program: Various Description of Application Function: The Vital Records Branch exists within the Department of Human Resources, Division of Public Health, exercising responsibilities and completing activities defined by Chapter 31-10 OCGA and DHR Rules 2901-3. It has the administrative responsibility of directing and supervising the statewide system of registration, data management, archiving, and distribution of information regarding events of birth, death, fetal death, induced termination of pregnancy (ITOP), reports of marriage and divorce, and other documents. Vital Records customers include all Georgia citizens, state and federal agencies, and many other constituents. Among various services offered, the public can obtain certified copies of birth, death, and other records upon payment of the proper fees as defined by Georgia Law. Revenue is generated from the sale of certified copies of records and, to a lesser degree, from data computer runs. The availability, timeliness and accuracy of vital records and vital statistics data are deemed critical by the public; legislators; DHR and DPH managers; and local, state, and national constituent contractors. o Platform/Host: o Operating System: o Database: Mainframe MVS VSAM/CICS Annual Volume: Unit of Measure: FY 2008 $ 41,000 Not Reported Not Reported Consultant FTEs: 0.96 Staff FTEs: 0.00 Application CF: WEB ENABLED ADHOC REPORTING SYSTEM Program or Sub-Program: Various Description of Application Function: Used to run ad hoc data requests from the division, hospitals and regional offices. o Platform/Host: Not Reported 275 Georgia Department of Human Resources o Operating System: o Database: Not Reported Not Reported Annual Volume: Unit of Measure: FY 2008 $ 2,567 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.03 Application CG: WEDNESDAY'S CHILD Program or Sub-Program: Various Description of Application Function: Allows the public to view streaming video, narrative descriptions, and pictures of children featured on the Fox 5 Wednesday's Child weekly television broadcast.. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2008 $ 74,677 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.88 Application CH: WIC (Women, Infants and Children) Program or Sub-Program: Various Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2008 $ 108,179 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.00 276 Georgia Department of Human Resources Application CI: WIS (WAIVER INFORMATION SYSTEM) Program or Sub-Program: Various Description of Application Function: The Waiver Processing and Planning system is a web-based application built to support and manage the MR Waiver process. The system will replace the GMCF and ACS CAS systems supporting Prior Authorization entry, inquiry and maintenance. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2008 $ 65,708 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.54 Application CJ: WORX Program or Sub-Program: Various Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2008 $ 5,679 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.07 277 Georgia Department of Human Resources Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Scanner Plotters Wireless Devices DESCRIPTION QUANTITY 15,000 3,800 1,034 741 741 1,300 3,000 1,000 584 Capitalized Asset Value of IT Equipment: $ 34,039,700 General Age and Condition of Equipment: Description of condition. 3 Years/Good 27,200 278 State of Georgia Information Technology Expenditures Report Fiscal Year 2008 For Period July 1, 2007 June 30, 2008 Georgia Bureau of Investigation 0 Georgia Bureau of Investigation Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision A safer Georgia through a quality operation of innovative and responsive investigative, forensic and criminal justice information technology services. Agency Mission The mission of the Georgia Bureau of Investigation is to provide the highest quality investigative, scientific, and information services and resources to the criminal justice community and others as authorized by law, for the purpose of maintaining law and order, and protecting life and property. A team of skilled and dedicated employees, utilizing innovative programs and state-of-the-art technology will achieve the mission. Agency Strategic Goals Based on industry standards and the criminal justice operating environment, GBI Operations will be a model of efficiency and effectiveness. Because the GBI is relied upon as a critical provider for criminal justice services, it must demonstrate consistent high quality of its products, services and leadership. The GBI workforce possesses the skills, equipment resources and is properly diversified to best facilitate the GBI meeting its mission mandates. At every level (local, state and federal) the sharing of criminal justice information will be fully integrated. 289 Georgia Bureau of Investigation Agency IT Projects PROJECT A: Automated Fingerprint Identification System (AFIS) Replacement Project Description and Benefit: Since the last upgrade of AFIS 1999/2000, significant technological improvements in fingerprint identification have been made. Local agencies need the ability to rapidly identify subjects through single print searches that can be done with new AFIS technology. Law Enforcement agencies are looking to GCIC to make the upgrades that will support rapid identification. Funding has not yet been identified. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported RFP needed Planning/Analysis/Design High $7,500,000 State Funds Not Reported Federal/Other Funds Not Reported PROJECT B: Develop On-line Crime Lab Evidence Entry System Project Description and Benefit: Create a web enabled evidence entry system to allow officers to pre-enter cases prior to submitting physical evidence to DOFS. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $15,000 RFP not needed Planning/Analysis/Design High $15,000 State Funds $15,000 Federal/Other Funds $0 PROJECT C: File Archive System Project Description and Benefit: Install a system that will allow the creation of permanent copies of crime lab and investigative case files for long term archive and fast retrieval. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $150,000 Complete/Maintenance Medium $150,000 State Funds $0 Federal/Other Funds $150,000 290 Georgia Bureau of Investigation PROJECT D: Laboratory Information Management System (LIMS) 4.0 Upgrade Project Description and Benefit: Upgrade the DOFS case management system to the latest version. The upgrade cost is covered under normal annual maintenance (140K). Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $140,000 RFP not needed Complete/Maintenance High $140,000 State Funds $140,000 Federal/Other Funds $0 PROJECT E: Protective Order Registry Rewrite Project Description and Benefit: The Protective Order Registry (POR) currently operates off of a mix of code that was developed under grant funding in the 1990s. The purpose of the rewrite is to bring the code up to date and improve its performance and availability. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $117,000 RFP not needed Construction/Implementation Medium $135,000 State Funds $0 Federal/Other Funds $117,000 PROJECT F: Consolidated Photo Database Project Description and Benefit: Utilizing as many available photo resources as possible, provide our CJIS customers with photos in as many transaction types as available. This will be a collaboration effort pulling together many sources of photos and delivering those to our customers. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported RFP not needed Medium Not Reported State Funds Not Reported Federal/Other Funds Not Reported 291 Georgia Bureau of Investigation PROJECT G: Sex Offender Registry Rewrite Project Description and Benefit: Rewrite Sex Offender Registry to a web based system that more currently matches the work requirements of registering and reporting sex offenders in Georgia - The system currently resides on the Unisys mainframe and is based on code from the original design in the mid-90s. Much has changed legally and procedurally since then. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported RFP not needed High $325,000 State Funds Not Reported Federal/Other Funds Not Reported PROJECT H: Complete CJIS Encryption and Two Factor Authentication Requirements Project Description and Benefit: GBI and GTA are in the process of completing statewide encryption for the CJIS network. Two-Factor authentication will need to be completed in FY08/09. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported RFP not needed High Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT I: LEMS Portal Upgrade Project Description and Benefit: GCIC's Message Switch (LEMS Jx) utilizes a "light" version of the PS Portal product. We are looking to enhance the capabilities either through an upgrade of the portal or replacement. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported RFP needed Medium Not Reported State Funds Not Reported Federal/Other Funds Not Reported 292 Georgia Bureau of Investigation PROJECT J: Biometric ID Pilot Test Project Description and Benefit: Metro Atlanta counties have received grant funding to develop and test the Rapid ID Fingerprint capability in selected agencies. They are looking for state hosting of the main servers that will connect the local agencies who will be sharing fingerprint data. GCIC will assist in finding a host location either with GBI or GTA. Most of the funding is for local hardware/software. Ultimately, this system will work in conjunction with the new AFIS. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $1,100,000 RFP not needed Planning/Analysis/Design High $1,100,000 State Funds Federal/Other Funds $0 $1,100,000 PROJECT K: Criminal Justice Data Sharing Project Description and Benefit: Initiative of CJ agencies to improve and expand data sharing and integration opportunities that improve information availability and operational effectiveness of CJ agencies - Working with GTA, the Safe Georgia Team and selected locally integrated agency groups, we will begin vertical data sharing. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported RFP not needed High Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT L: Conversion of all GBI Web Programs to Vignette Project Description and Benefit: GBI is currently migrating its various web sites to the GTA Portal using Vignette. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported RFP not needed Construction/Implementation Medium Not Reported State Funds Not Reported Federal/Other Funds Not Reported 293 Georgia Bureau of Investigation PROJECT M: Facility Management Software Project Description and Benefit: GBI is in need of software to assist in the management of our 30 facilities around the state. With highly technical Crime Laboratories under our management, it is important that we have proper maintenance anticipation, record keeping and system monitoring. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported RFP not needed Medium Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT N: Key Management Software Project Description and Benefit: Particularly in our headquarters facility management of door keys is critical. We currently utilize a home grown Microsoft Access program to manage the hundreds of keys. We are looking for a better off the shelf program to handle this requirement. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported RFP not needed Medium Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT O: Develop Automated time/ leave tracking system Project Description and Benefit: Recording employee work time is still a very paper driven process. We are looking to develop a time management system that meets all requirements for FLSA both sworn and non-sworn employees. The program will minimize paper processing and reduce data entry of time figures. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported RFP not needed Construction/Implementation Medium Not Reported State Funds Federal/Other Funds Not Reported Not Reported 294 Georgia Bureau of Investigation PROJECT P: Customer Resource Management System (CRM) Project Description and Benefit: Throughout the GBI, there are numerous processes that support internal and external customers. We are looking for either an off the shelf commercial or open source package that will provide help desk tracking and support. Research began in 2006 including using the state's Service Center software. That solution did not meet our needs. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported RFP not needed High $100,000 State Funds Not Reported Federal/Other Funds Not Reported PROJECT Q: Computer Based Training Expansion Project Description and Benefit: GBI has purchased a CBT package and has it operational. We are looking to develop in-house and external customer training applications. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported RFP not needed Construction/Implementation Medium Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT R: Investigative Support Services Expansion Project Description and Benefit: GBI currently supports law enforcement by providing off-line search support services. A team has been assembled to determine if more of these services can be made available on-line. This expansion of service will likely involve collaboration with other state and federal agencies Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported RFP not needed Planning/Analysis/Design Medium Not Reported State Funds Not Reported Federal/Other Funds Not Reported 295 Georgia Bureau of Investigation PROJECT S: Records Management System Project Description and Benefit: Purchase a records management system that will provide the GBI with proper retention of records according to state and federal archiving requirements. The system will provide for easier management of open records requests and facilitate a faster turnaround of information with the thousands of open records requests the GBI receives each year. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported RFP not needed Medium Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT T: Video Conferencing Expansion Project Description and Benefit: The GBI is implementing video conferencing to bring together remotes sites within the GBI as well as with our external customers. DOFS has connected all of its lab sites via video conferencing. We are looking to bring in Investigative sites and morgue facilities in order to allow investigator participation in autopsies. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported RFP not needed Construction/Implementation Medium Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT U: Uniform Crime Reporting (UCR) Expansion Project Description and Benefit: Over the past two years, GCIC has web enabled the UCR system. Further research and development will take place to evaluate possible integration of Georgia's UCR program with national programs such as the FBI's Ndex and the National Incident Base Reporting System (NIBRS). This integration will facilitate more thorough data sharing for local, state and federal agencies. Project Status Project Priority Lifetime Cost of Project RFP not needed Construction/Implementation Medium Not Reported 296 Georgia Bureau of Investigation FY 2008 Total Funding Not Reported State Funds Not Reported Federal/Other Funds Not Reported Agency Major IT Accomplishments On-line Validation The on-line validation system has been installed and is operational. The system is currently being rolled out to users in the field. Crime Laboratory File Archive System The system is up and running. It provides secure fast access to archived crime laboratory records. Laboratory Information Management System (LIMS Upgrade) The latest upgrade to the DOFS LIMS is complete. 297 Georgia Bureau of Investigation Chapter 2, Section A - Expenditures by Sub Class Account/ Subclass Description APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subtotal 501000 Regular Salaries 511000 Overtime 512000 Permanent Hourly 513000 Temporary Labor Fringe Benefits Allocation 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 518000 Unemployment Insurance 519000 Workers' Compensation 520000 Merit System Assessments 598000 Pay for Performance 599000 Lapse 300 Personal Services 610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation 301 Regular Operating Expense 722000 Motor Vehicle 303 Motor Vehicle Purchases Total Expenditures 1,832,009 12,480 140,328 187,107 375,630 4,116 2,551,670 10,671 645 1,045 65,632 29,500 107,493 - 298 Georgia Bureau of Investigation Expenditures by Sub Class (continued) 713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 335,493 304 Equipment 335,493 814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Capitalization Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support 176,213 787,662 1,380,757 32,426 210,578 477,663 717,337 305 Computer Charges 3,782,636 648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals 306 Real Estate Rentals - 871001 Voice/Data Communication Services - GTA Computer Bill 2,898,114 871002 Voice/Data Communication Services - GTA Data Network Bil 45 871003 Voice/Data Communication Services - GTA Telecommunicatio 916,975 871000 Voice / Data Communication Services (To pay GTA Invoices) Sub 3,815,134 872001 Voice/Data Communication Services - Wire/Cable 2,481 872002 Voice/Data Communication Services - MPLS 872003 Voice/Data Communication Services - Video 872004 Voice/Data Communication Services - Local Service 6,100 872005 Voice/Data Communication Services - Long Distance 6,099 872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing 872008 Voice/Data Communication Services - PBX 872008 Voice/Data Communication Services - VOIP 872009 Voice/Data Communication Services - Key System 872010 Voice/Data Communication Services - Mobile/Wireless 413,861 872011 Voice/Data Communication Services - Other 67,085 872000 Voice / Data Communication Services (Vendors OTHER THAN G 495,626 307 Telecommunications Total 4,310,760 299 Georgia Bureau of Investigation Expenditures by Sub Class (continued) 723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings 309 Capital Outlay 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 [IT Expenditure] Professional/Technical Services - Computer/I 852000 [IT Expenditure] Professional/Technical Services - Computer/I 312 Contracts 750000 Transfers Out 314 Transfers 690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants 315 Grants SPECIAL LINE ITEM EXPENDITURES 69,806 10,393 162,028 532,920 1,386,940 2,162,087 - - 200 Bonds - 847 Investment for Modernization - 300 Georgia Bureau of Investigation Expenditures by Sub Class (continued) 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts - Private Organizations 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 871001 Voice/Data Communication Services - GTA Computer Bill 871002 Voice/Data Communication Services - GTA Data Network Bill 871003 Voice/Data Communication Services - GTA Telecommunications Bill 871000 Voice / Data Communication Services (To pay GTA Invoices) Sub - 872001 Voice/Data Communication Services - Wire/Cable 872002 Voice/Data Communication Services - MPLS 872003 Voice/Data Communication Services - Video 872004 Voice/Data Communication Services - Local Service 872005 Voice/Data Communication Services - Long Distance 872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing 872008 Voice/Data Communication Services - PBX 872008 Voice/Data Communication Services - VOIP 872009 Voice/Data Communication Services - Key System 872010 Voice/Data Communication Services - Mobile/Wireless 872011 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Vendors OTHER THAN G - 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 885 Operating Expenses Colleges - 301 Georgia Bureau of Investigation Expenditures by Sub Class (continued) 501000 Regular Salaries 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 618000 Energy 627000 Other Operating Expense 640000 Travel 651000 Per Diem & Fees 653000 Contracts 863000 [IT Expenditure] Software (Not Capitalized) 871001 Voice/Data Communication Services - GTA Computer Bill 872000 Voice / Data Communication Services (Vendors OTHER THAN GTA ) 889 Quickstart - 000 Other - 000 Other - 000 Other TOTAL EXPENDITURES State Funds Federal Funds Other Funds Full Time Equivalent Positions Full Time Equivalent Consultants - 13,250,139 8,635,503 4,397,928 216,708 30.5 302 Georgia Bureau of Investigation Chapter 2, Section B - Expenditures by Application Application Name (include short name and/or Acronym) N/A - Agency does not track expenditures by application Consultant Position FY 2008 FTE's FTE's Expenditures TOTAL Applications Expenditures TOTAL Applications Positions TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions TOTAL EXPENDITURES TOTAL POSITIONS 0 0 0 30.5 0 30.5 0 13250139 13250139 303 Georgia Bureau of Investigation Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) Not Reported 304 Georgia Bureau of Investigation Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Plotters Scanners Other Wireless Devices DESCRIPTION Unisys CX7822 (main at NADC) Owned and operated by GTA Storage Area Network (SAN) 18 Treo's, 110 Blackberries, 110 Wireless Cards QUANTITY 1 1995 526 112 35 46 35 112 414 2 50 1 238 Capitalized Asset Value of IT Equipment: $1,787,425 General Age and Condition of Equipment: Description of condition. Not Reported. 3,567 305 State of Georgia Information Technology Expenditures Report Fiscal Year 2008 For Period July 1, 2007 June 30, 2008 Georgia State Financing & Investment Commission 0 Georgia State Financing & Investment Commission Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision The Georgia State Financing & Investment Commission is dedicated to becoming a leader in best practices in financial and construction management services and fiscal stewardship for the benefit of our greatest investors, Georgia's citizens. We believe in providing great customer service and seek to serve with the highest level of integrity and efficiency. Agency Mission Building Georgia's future through excellence in financial and construction management services. Agency Strategic Goals Financing & Investment - Develop an integrated web-based system for tracking bonds, expenditures, financial reporting needs. Construction Division - Development of career paths for the employees of GSFIC promoting a future of growth. Construction Division - Digital Imaging of GSFIC many documents, plans, accounting files and other records. Construction Division - Enhancement of the Project Management database used for tracking projects. Construction Division - Develop a programming for training and development of staff to enhance job knowledge. 304 Georgia State Financing & Investment Commission Agency IT Projects PROJECT A: Construction Project Management System Project Description and Benefit: This program will help GSFIC effectively and efficiently manage state construction capitol outlay projects not only during the construction phase but throughout the project (including inception, pre-design, design and construction). This system should be internet based so that all parties involved in the project will have access to the database. This project management system will benefit GSFIC, their vendors, and other agencies by improving the communication process. It will standardize the information, and reporting provided on the many projects GSFIC oversees. We are currently in the final phases of completion and nearing the maintenance mode. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $365,473 Construction/Implementation High $250,000-$500,000 State Funds $365,473 Federal/Other Funds $0 PROJECT B: Timekeeping System Project Description and Benefit: his will be GSFIC's implementation on the Timekeeping System from Department of Audits. We will be modifying their system to meet the current needs of the Agency as well as reflect how timekeeping is currently done. We will be adding leave requests as well as visible leave balances for employees. This system will greatly reduce the human processing currently done in HR. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported Planning/Analysis/Design High $ 40,000 State Funds Not Reported Federal/Other Funds Not Reported PROJECT C BIM Exploration Project Description and Benefit: GSFIC will be exploring the use of Building Information Modeling to be better able to communicate with our Architect customers as well as our using Agencies. BIM will get us up to speed on the new platforms that are being used in architecture today. Project Status Project Priority Lifetime Cost of Project Planning/Analysis/Design Medium $50,000 305 Georgia State Financing & Investment Commission FY 2008 Total Funding Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT D Digital Record Imaging Project Description and Benefit: GSFIC will be laying the ground work for a FY 2009 project to implement Digital Record Imaging. We will be looking at ways to organize our digital files so that when ready, we will be able to scan in all documentation. We will be looking at a system at that time to manage the flow of documents between departments as well as searchable retrieval. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported Planning/Analysis/Design Medium $350,000 State Funds Federal/Other Funds Not Reported Not Reported PROJECT E GSFIC Bond Tracking and Reporting Application Project Description and Benefit: GSFIC Financing and Investment division is developing a new tracking application for the sale and use of bonds. This will be replacing an aging access based application.. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported Planning/Analysis/Design Medium $25,000 State Funds Not Reported Federal/Other Funds Not Reported Agency Major IT Accomplishments Construction Project Management System: Began interactive comp stat process to provide more timely information to employees and management Timekeeping System: Setup and began using system in IT. Recently add HR to system. Expanding for non-exempt and hourly employees. 306 Georgia State Financing & Investment Commission Chapter 2, Section A - Expenditures by Sub Class Account/ Subclass Description APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subtotal 501000 Regular Salaries 511000 Overtime 512000 Permanent Hourly 513000 Temporary Labor Fringe Benefits Allocation 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 518000 Unemployment Insurance 519000 Workers' Compensation 520000 Merit System Assessments 598000 Pay for Performance 599000 Lapse 300 Personal Services 610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate (Copy machine rentals) 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation 301 Regular Operating Expense 722000 Motor Vehicle 303 Motor Vehicle Purchases Total Expenditures 254,892 15 13,638 18,314 26,568 58,225 257 1,053 372,963 2,098 1,038 91,686 94,821 - 307 Georgia State Financing & Investment Commission Expenditures by Sub Class (continued) 713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 22,097 43,700 304 Equipment 65,797 814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Capitalization Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support 28,945 77,431 42,618 10,320 305 Computer Charges 159,313 648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals 306 Real Estate Rentals - 871001 Voice/Data Communication Services - GTA Computer Bill 871002 Voice/Data Communication Services - GTA Data Network Bill 871003 Voice/Data Communication Services - GTA Telecommunicatio 871000 Voice / Data Communication Services (To pay GTA Invoices) Sub 872001 Voice/Data Communication Services - Wire/Cable 872002 Voice/Data Communication Services - MPLS 872003 Voice/Data Communication Services - Video 872004 Voice/Data Communication Services - Local Service 872005 Voice/Data Communication Services - Long Distance 872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing 872008 Voice/Data Communication Services - PBX 872008 Voice/Data Communication Services - VOIP 872009 Voice/Data Communication Services - Key System 872010 Voice/Data Communication Services - Mobile/Wireless 872011 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Vendors OTHER THAN G 24,801 55,121 79,923 5,826 69,775 75,602 307 Telecommunications Total 155,524 308 Georgia State Financing & Investment Commission Expenditures by Sub Class (continued) 723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings 309 Capital Outlay 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 [IT Expenditure] Professional/Technical Services - Computer/I 852000 [IT Expenditure] Professional/Technical Services - Computer/IT Expenses 312 Contracts 750000 Transfers Out 314 Transfers 690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants 315 Grants SPECIAL LINE ITEM EXPENDITURES 16,380 100,129 116,509 - - 200 Bonds - 847 Investment for Modernization - 309 Georgia State Financing & Investment Commission Expenditures by Sub Class (continued) 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts - Private Organizations 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 871001 Voice/Data Communication Services - GTA Computer Bill 871002 Voice/Data Communication Services - GTA Data Network Bill 871003 Voice/Data Communication Services - GTA Telecommunications Bill 871000 Voice / Data Communication Services (To pay GTA Invoices) Sub - 872001 Voice/Data Communication Services - Wire/Cable 872002 Voice/Data Communication Services - MPLS 872003 Voice/Data Communication Services - Video 872004 Voice/Data Communication Services - Local Service 872005 Voice/Data Communication Services - Long Distance 872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing 872008 Voice/Data Communication Services - PBX 872008 Voice/Data Communication Services - VOIP 872009 Voice/Data Communication Services - Key System 872010 Voice/Data Communication Services - Mobile/Wireless 872011 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Vendors OTHER THAN G - 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 885 Operating Expenses Colleges - 310 Georgia State Financing & Investment Commission Expenditures by Sub Class (continued) 501000 Regular Salaries 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 618000 Energy 627000 Other Operating Expense 640000 Travel 651000 Per Diem & Fees 653000 Contracts 863000 [IT Expenditure] Software (Not Capitalized) 871001 Voice/Data Communication Services - GTA Computer Bill 872000 Voice / Data Communication Services (Vendors OTHER THAN GTA ) 889 Quickstart - 000 Other - 000 Other - 000 Other TOTAL EXPENDITURES State Funds Federal Funds Other Funds Full Time Equivalent Positions Full Time Equivalent Consultants 964,927 4 0.5 311 Georgia State Financing & Investment Commission Chapter 2, Section B - Expenditures by Application Application Name (include short name and/or Acronym) Consultant Position FY 2008 FTE's FTE's Expenditures Maximus Inc- Maintains Construction Accounting System PeopleSoft - License fee (For Maximus above) Facilities Program Management Inc. - Construction Project Tracking Database 0.75 Timekeeping System 1 TOTAL Applications Expenditures TOTAL Applications Positions TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions TOTAL EXPENDITURES TOTAL POSITIONS 312 0 0 1.75 964927.06 0.5 2.25 964927.06 0.5 4 Georgia State Financing & Investment Commission Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) Application A: CONSTRUCTION ACCOUNTING SYSTEM (Maintained by Maximus, Inc.) Program or Sub-Program: Administration Description of Application Function: GSFIC uses a customized PeopleSoft Financial system to record the Capital Outlay Projects. Approximately 25 agencies with an estimated 387 projects are in this system. o Platform/Host: o Operating System: o Database: IBM Sequent SHV & Microsoft NT DYNIX/PTX Oracle 8.1.7 Annual Volume: Unit of Measure: FY 2008 Not Reported $777,000,000 Construction Dollars Consultant FTEs: Not Reported Staff FTEs: Not Reported Application B: PEOPLESOFT - LICENSE FEE (FOR MAXIMUS ABOVE) Program or Sub-Program: Administration Description of Application Function: Not Reported. o Platform/Host: o Operating System: o Database: IBM Sequent SHV & Microsoft NT DYNIX/PTX Oracle 8.1.7 Annual Volume: Unit of Measure: FY 2008 Not Reported Not Reported Not Reported Consultant FTEs: Not Reported Staff FTEs: Not Reported Application C: FACILITIES PROGRAM MANAGEMENT INC. - CONSTRUCTION PROJECT TRACKING DATABASE Program or Sub-Program: Project Management Description of Application Function: 313 Georgia State Financing & Investment Commission A customized date base to track GSFIC managed construction projects are maintained in this database. Reports are produced for agencies to keep them abreast of their capital project activity. Eventually, GSFIC would like to place this database on the web and allow anyone to review the projects. o Platform/Host: o Operating System: o Database: Microsoft Access Windows 2000+ Access/SQL Server Annual Volume: Unit of Measure: FY 2008 Not Reported 518 # of Projects in System Consultant FTEs: Not Reported Staff FTEs: 0.75 Application D: TIMEKEEPING SYSTEM Program or Sub-Program: Administration Description of Application Function: Expanding on system developed by Dept of Audits to keep time and leave keeping for agency employees. o Platform/Host: o Operating System: o Database: Microsoft SQL Server Linux Access/SQL Server Annual Volume: Unit of Measure: FY 2008 Not Reported 14 Employee Timesheets Currently Consultant FTEs: Staff FTEs: Not Reported 1.00 314 Georgia State Financing & Investment Commission Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Plotters Scanners Wireless Devices DESCRIPTION 4 Dell OptiPlex GX260, 10 GX240 L620, 38 L610, 31 L600, 2 L810, 5 L800,1 L420, 5 C640 4 PE1950, 2 PE2950, 2 PE2850 Cisco 3750 Catalyst 2950 PIX 515e 19 Xerox WorkCentre Pro, 26 HP Laser Jet, 1 Kyrocera, 10 Canon ImageRunners, 7 HP Color Laser Jet HP DesignJet QUANTITY 14 133 8 1 8 1 63 2 5 75 310 Capitalized Asset Value of IT Equipment: $175,000 General Age and Condition of Equipment: Description of condition. Approx .5-3 years old. All in fair to good condition. 315 State of Georgia Information Technology Expenditures Report Fiscal Year 2008 For Period July 1, 2007 June 30, 2008 Georgia Department of Juvenile Justice 0 Georgia Department of Juvenile Justice Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision Youth served by the Department of Juvenile Justice will be offered the opportunity to achieve their highest potential through proven, innovative and effective programs delivered in appropriate settings by a well trained, professional staff, with a commitment to best practices in juvenile corrections. Agency Mission To protect and serve the citizens of Georgia by holding youthful offenders accountable for their actions through the delivery of effective services, in appropriate settings, establishing youth in their communities as law abiding citizens. Agency Strategic Goals Provide a continuum of high-quality services for youth. Maximize the impact of agency outcomes. Promote an environment that supports employees in achieving both individual and agency success. Promote partnership collaboration to maximize positive impact on youth and families. Maximize the effectiveness of our physical, human and financial assets. Agency IT Projects PROJECT A: Employee Training Management System 313 Georgia Department of Juvenile Justice Project Description and Benefit: Provide employees, facilities and training department automated mean to request training, alert managers of pending staff needing training; perpetuate data from requestor to registrar, instructor and facility management; classroom and training location scheduling, employee training scheduling. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $200,000 Construction/Implementation High $200,000 State Funds $200,000 Federal/Other Funds $0 PROJECT B: KRONOS Time & Attendance System Project Description and Benefit: Will provide more management oversight of hourly pay and non exempt employees overtime and comp time. A tool to aid in monitoring compliance with FLSA and standardization. Completed implementation at 6 sites and 21 more sites to roll out. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $500,000 Constuction/Implementation High $600,000 State Funds Federal/Other Funds $500,000 $0 PROJECT C: Enhanced Youth Service Plan (JTS) Project Description and Benefit: JTS module will provide users a means to link and be accountable so that the youth accessed needs be better served. Service plans goals and objectives are linked to services that address needs identified by Comprehensive Risk Needs Assessment. Case Management tracking, Legal History maintenance Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $300,000 Construction/Implementation High $300,000 State Funds Federal/Other Funds $200,000 $100,000 PROJECT D: Develop Strategic Plan Implementation Communication web site using Microsoft Sharepoint Project Description and Benefit: Communicate to all DJJ staff status of Strategic Project implementation progress and communicate performance measure updates. Project Status Construction/Implementation 314 Georgia Department of Juvenile Justice Project Priority Lifetime Cost of Project FY 2008 Total Funding $10,000 High $50,000 State Funds $10,000 Federal/Other Funds $0 PROJECT E: Program Service Support JTS Project Description and Benefit: Provide enhancements to Education, Health Services, and Behavioral Health Modules; implemented Mental Treatment Plan and progress notes; and implemented Education Scheduling, SAC's accreditation management reporting, grade book, and special ed tracking along with Symsnet (all for secure facilities) Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $400,000 RFP not needed. Complete/Maintenance Not Reported $600,000 State Funds $200,000 Federal/Other Funds $0 PROJECT F: Teleconferencing Project Description and Benefit: To provide better communication across department, help staff become more efficient, and Family & juvenile reunification. At 24 DJJ sites implement teleconferencing to perform Parent/guardian/juvenile distance meeting, hold detention release review meetings across multiple Court Service Offices and detention Centers, Distance training for staff, youth staffing for health workers, mental health workers, and Case workers. FY 08 added 10 sites. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $340,000 Complete/Maintenance High $340,000 State Funds $230,000 Federal/Other Funds $110,000 PROJECT G: IT Infrastructure Outsourcing Project Description and Benefit: Improved refresh of computers, disaster recovery/business continuity, better computer support services to the field $14000000 over 7 years approximate for DJJ - Major RFP in progress with 12 other state agencies. Project Status Project Priority Will need RFP Planning/Analysis/Design High 315 Georgia Department of Juvenile Justice Lifetime Cost of Project FY 2008 Total Funding $1,000,000 $14,000,000 State Funds $1,000,000 Federal/Other Funds $0 Agency Major IT Accomplishments Not Reported 316 Georgia Department of Juvenile Justice Chapter 2, Section A - Expenditures by Sub Class Account/ Subclass Description APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subtotal 501000 Regular Salaries 511000 Overtime 512000 Permanent Hourly 513000 Temporary Labor Fringe Benefits Allocation 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 518000 Unemployment Insurance 519000 Workers' Compensation 520000 Merit System Assessments 598000 Pay for Performance 599000 Lapse 300 Personal Services 610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation 301 Regular Operating Expense 722000 Motor Vehicle 303 Motor Vehicle Purchases Total Expenditures 1,003,577.24 73,680.52 104,829.60 235,984.05 1,931.00 3,969.00 1,423,971 5 14,758 98,015 38,378 22,214 5,558 553 8,640 9,832 197,953 - 317 Georgia Department of Juvenile Justice Expenditures by Sub Class (continued) 713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 304 Equipment 814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Capitalization Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support 305 Computer Charges 648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals 306 Real Estate Rentals 871001 Voice/Data Communication Services - GTA Computer Bill 871002 Voice/Data Communication Services - GTA Data Network Bil 871003 Voice/Data Communication Services - GTA Telecommunicatio 871000 Voice / Data Communication Services (To pay GTA Invoices) Sub 872001 Voice/Data Communication Services - Wire/Cable 872002 Voice/Data Communication Services - MPLS 872003 Voice/Data Communication Services - Video 872004 Voice/Data Communication Services - Local Service 872005 Voice/Data Communication Services - Long Distance 872006 Voice/Data Communication Services - Voice Mail and Other V 872008 Voice/Data Communication Services - PBX 872008 Voice/Data Communication Services - VOIP 872009 Voice/Data Communication Services - Key System 872010 Voice/Data Communication Services - Mobile/Wireless 872011 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Vendors OTHER THAN G 307 Telecommunications Total 19,806.07 2,488 334,639 - 1,344,861 1,701,795 35,813 667,949 1,096,686 1,800,448 30,490 5,836 37,924 14,930 6,583 857,785 40 953,588 2,754,036 318 Georgia Department of Juvenile Justice Expenditures by Sub Class (continued) 723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings 309 Capital Outlay 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 [IT Expenditure] Professional/Technical Services - Computer/I 852000 [IT Expenditure] Professional/Technical Services - Computer/I 312 Contracts 750000 Transfers Out 314 Transfers 690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants 315 Grants SPECIAL LINE ITEM EXPENDITURES - 2,201,377 2,581 2,203,958 - - 200 Bonds - 847 Investment for Modernization - 319 Georgia Department of Juvenile Justice Expenditures by Sub Class (continued) 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts - Private Organizations 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 871001 Voice/Data Communication Services - GTA Computer Bill 871002 Voice/Data Communication Services - GTA Data Network Bill 871003 Voice/Data Communication Services - GTA Telecommunications Bill 871000 Voice / Data Communication Services (To pay GTA Invoices) Sub - 872001 Voice/Data Communication Services - Wire/Cable 872002 Voice/Data Communication Services - MPLS 872003 Voice/Data Communication Services - Video 872004 Voice/Data Communication Services - Local Service 872005 Voice/Data Communication Services - Long Distance 872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing 872008 Voice/Data Communication Services - PBX 872008 Voice/Data Communication Services - VOIP 872009 Voice/Data Communication Services - Key System 872010 Voice/Data Communication Services - Mobile/Wireless 872011 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Vendors OTHER THAN G - 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 885 Operating Expenses Colleges - 320 Georgia Department of Juvenile Justice Expenditures by Sub Class (continued) 501000 Regular Salaries 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 618000 Energy 627000 Other Operating Expense 640000 Travel 651000 Per Diem & Fees 653000 Contracts 863000 [IT Expenditure] Software (Not Capitalized) 871001 Voice/Data Communication Services - GTA Computer Bill 872000 Voice / Data Communication Services (Vendors OTHER THAN GTA ) 889 Quickstart - 000 Other - 000 Other - 000 Other TOTAL EXPENDITURES State Funds Federal Funds Other Funds Full Time Equivalent Positions Full Time Equivalent Consultants - 8,281,713 6,509,045 318,344 1,454,324 25 26.97 321 Georgia Department of Juvenile Justice Chapter 2, Section B - Expenditures by Application Application Name (include short name and/or Acronym) Juvenile Tracking System JTS Juvenile Tracking System JTS Juvenile Tracking System JTS Juvenile Tracking System JTS Juvenile Tracking System JTS Juvenile Tracking System JTS Consultant Position FY 2008 FTE's FTE's Expenditures 1.27 1.38 181396 1.89 2.04 253,955 2.47 2.68 373,677 0.53 0.58 72,559 4.38 4.74 580,469 4.45 4.8 569,586 TOTAL Applications Expenditures TOTAL Applications Positions TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions TOTAL EXPENDITURES TOTAL POSITIONS 14.99 11.98 26.97 16.22 8.28 24.5 2031642 6250071.15 8281713.15 322 Georgia Department of Juvenile Justice Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) JUVENILE TRACKING SYSTEM Program or Sub-Program: Administration, Community Supervision, Non-secure Commitment, Non-secure Detention, Secure Detention (RYDC), Secure Commitment (YDC), Juvenile Delinquency Prevention Description of Application Function: JTS Is DJJ's primary enterprise database for tracking juvenile information Case notes, admissions & releases (to detention, YDC, STP, commitments, probation Housing, case notes, mental health, medical, Education (grades attendance) legal information (Juvenile Court and offense data), incidents, movements, Program data (residential and services provided), assessments (Detention, Comprehensive Risk Needs, Mental Health Screening, etc) Medicaid Cases, Programs and Services). o Platform/Host: o Operating System: o Database: Local Agency Server/Dell Windows 2003 MS SQL Annual Volume: Unit of Measure: Annual Volume: Unit of Measure: Annual Volume: Unit of Measure: Annual Volume: Unit of Measure: Annual Volume: Unit of Measure: Annual Volume: Unit of Measure: Annual Volume: Unit of Measure: TOTAL ANNUAL VOLUME FY 2008 $ 2,031,642 57,557 Youth Served Annually 28,379 Average Daily Population 21,228 Detention admissions annually 909 YDC admission annually 2,888 Short term program admissions annually 3,291 Non-secure residential admissions annually 55,891 Youth supervised at home annually 170,159 Consultant FTEs: 14.99 Staff FTEs: 16.22 323 Georgia Department of Juvenile Justice Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations DESCRIPTION Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Other Storage Area Network Wireless Devices: QUANTITY 2,655 860 64 90 347 18 198 2105 1 6,338 Capitalized Asset Value of IT Equipment: $5,847,250 General Age and Condition of Equipment: Description of condition. Not Reported. 324 State of Georgia Information Technology Expenditures Report Fiscal Year 2008 For Period July 1, 2007 June 30, 2008 GA Children & Youth Coordinating Council 0 Georgia Children & Youth Coordinating Council Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision CYCC will empower local communities through programs that promote accountability and healthy choices for Georgia's youth. Agency Mission Oversee the efficient administration of taxpayer funds through the provision of grant opportunities to local communities for effective prevention and intervention services for Georgia youth and families. Agency Strategic Goals Funding is provided to juvenile courts and other community organizations to develop and implement prevention, intervention, and treatment programs designed to reduce juvenile delinquency. Funding is provided for abstinence education programs and underage drinking enforcement programs to promote healthy choices among Georgia's youth. CYCC educational resources will be available to all Georgians. To establish a more coordinated, integrated child welfare and juvenile justice system at the local level. Monitor potential state legislation related to children and youth and provide information to key stakeholders. Maintain sufficient and competent workforce to meet agency's needs. 324 Georgia Children & Youth Coordinating Council Agency IT Projects PROJECT A: Continued Enhancement of Grants Database (DJJ as parent agency provides this to us at no cost to CYCC) Project Description and Benefit: A unified database will provide real-time information on the 150+ grants that CYCC administers throughout the State. Detailed information about these multiple projects will allow for greater oversight and evaluation and will increase CYCC's ability to respond quickly to local and state needs. This will also enhance CYCC's ability to measure program outcomes and report those results via the Prioritized Program Budgeting process. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $160,000 RFP Not Needed Construction/Implementation High $160,000 State Funds $0 Federal/Other Funds $0 PROJECT B: Enhancement of Website Project Description and Benefit: This project complements the Governor's goal of best managed state in the nation. CYCC has assigned a staff member as the agency's webmaster to work in cooperation with DJJ's Office of Technology and Information Services office versus using an outside vendor. In FY 2008, significant upgrades to the site will take place to allow for greater navigation as well as enhanced customer service and information sharing. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $5,000 RFP not needed. Construction/Implementation High $5,000 State Funds $0 Federal/Other Funds $0 PROJECT C: Web-based Grants Management System Project Description and Benefit: This new web-based system will increase time efficiency of CYCC staff and clients by allowing electronic submission of grant applications. It will also allow clients access their grant files as well as statewide data without assistance from CYCC staff. Project reports will automatically interface with CYCC's database, dramatically increasing response time to customer requests. Further, this type of system will allow CYCC staff to access grant information remotely from any location in the State and provide immediate, up-to-date information to stakeholders upon request. DJJ is providing a computer programmer to CYCC for this project. Testing of the new system will occur in the last quarter of FY 2008 with full implementation in FY 2009. 325 Georgia Children & Youth Coordinating Council Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $0 Decided not to pursue Not Reported Not Reported State Funds $0 Federal/Other Funds $0 Agency Major IT Accomplishments Enhancement of Grants Database With guidance from DJJ's Office of Technology and Information Services (OTIS), CYCC was able to implement desired changes in the grants database to include federal performance measures and new evaluation tools. Continued maintenance will occur in FY 2008. Enhanced Web Site CYCC has a dedicated staff person who serves as the agency's webmaster. DJJ's OTIS staff has worked cooperatively with her on making improvements to the site during FY 2007. This capability has allowed CYCC to maintain current information on the site and load "bulletin board" notices quickly to increase customer service. CYCC will make significant upgrades in FY 2008. Web-Based Grants Mgmt. System In FY 2007, DJJ's computer programmer worked closely with CYCC to obtain knowledge of the South Carolina model system and its functionality. Grant documents have been revised to reflect CYCC policies and are ready for uploading in the new system. Testing will occur in the last quarter of FY 2008 with full implementation in FY 2009. 326 Georgia Children & Youth Coordinating Council Chapter 2, Section A - Expenditures by Sub Class Account/ Subclass Description APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subtotal 501000 Regular Salaries 511000 Overtime 512000 Permanent Hourly 513000 Temporary Labor Fringe Benefits Allocation 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 518000 Unemployment Insurance 519000 Workers' Compensation 520000 Merit System Assessments 598000 Pay for Performance 599000 Lapse 300 Personal Services 610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation 301 Regular Operating Expense 722000 Motor Vehicle 303 Motor Vehicle Purchases Total Expenditures 18,351 1,404 1,910 4,192 25,857 87 87 - 327 Georgia Children & Youth Coordinating Council Expenditures by Sub Class (continued) 713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 304 Equipment - 814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Capitalization Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support 1,786 3,749 1,325 305 Computer Charges 6,860 648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals 306 Real Estate Rentals - 871001 Voice/Data Communication Services - GTA Computer Bill 871002 Voice/Data Communication Services - GTA Data Network Bill 871003 Voice/Data Communication Services - GTA Telecommunicatio 871000 Voice / Data Communication Services (To pay GTA Invoices) Sub 872001 Voice/Data Communication Services - Wire/Cable 872002 Voice/Data Communication Services - MPLS 872003 Voice/Data Communication Services - Video 872004 Voice/Data Communication Services - Local Service 872005 Voice/Data Communication Services - Long Distance 872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing 872008 Voice/Data Communication Services - PBX 872008 Voice/Data Communication Services - VOIP 872009 Voice/Data Communication Services - Key System 872010 Voice/Data Communication Services - Mobile/Wireless 872011 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Vendors OTHER THAN G 4,440 4,440 2,050 2,050 307 Telecommunications Total 6,490 328 Georgia Children & Youth Coordinating Council Expenditures by Sub Class (continued) 723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings 309 Capital Outlay - 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 [IT Expenditure] Professional/Technical Services - Computer/IT 852000 [IT Expenditure] Professional/Technical Services - Computer/IT Expenses 312 Contracts - 750000 Transfers Out 314 Transfers - 690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants 315 Grants - SPECIAL LINE ITEM EXPENDITURES 200 Bonds - 847 Investment for Modernization - 329 Georgia Children & Youth Coordinating Council Expenditures by Sub Class (continued) 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts - Private Organizations 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 871001 Voice/Data Communication Services - GTA Computer Bill 871002 Voice/Data Communication Services - GTA Data Network Bill 871003 Voice/Data Communication Services - GTA Telecommunications Bill 871000 Voice / Data Communication Services (To pay GTA Invoices) Sub - 872001 Voice/Data Communication Services - Wire/Cable 872002 Voice/Data Communication Services - MPLS 872003 Voice/Data Communication Services - Video 872004 Voice/Data Communication Services - Local Service 872005 Voice/Data Communication Services - Long Distance 872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing 872008 Voice/Data Communication Services - PBX 872008 Voice/Data Communication Services - VOIP 872009 Voice/Data Communication Services - Key System 872010 Voice/Data Communication Services - Mobile/Wireless 872011 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Vendors OTHER THAN G - 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 885 Operating Expenses Colleges - 330 Georgia Children & Youth Coordinating Council Expenditures by Sub Class (continued) 501000 Regular Salaries 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 618000 Energy 627000 Other Operating Expense 640000 Travel 651000 Per Diem & Fees 653000 Contracts 863000 [IT Expenditure] Software (Not Capitalized) 871001 Voice/Data Communication Services - GTA Computer Bill 872000 Voice / Data Communication Services (Vendors OTHER THAN GTA ) 889 Quickstart - 000 Other - 000 Other - 000 Other TOTAL EXPENDITURES State Funds Federal Funds Other Funds Full Time Equivalent Positions Full Time Equivalent Consultants 39,294 22,901 16,393 0.50 0 331 Georgia Children & Youth Coordinating Council Chapter 2, Section B - Expenditures by Application Application Name (include short name and/or Acronym) N/A (all infrastructure) Consultant Position FY 2008 FTE's FTE's Expenditures TOTAL Applications Expenditures TOTAL Applications Positions TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions TOTAL EXPENDITURES TOTAL POSITIONS 0 0 0 0.5 0 0.5 0 39294 39294 332 Georgia Children & Youth Coordinating Council Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) N/A 333 Georgia Children & Youth Coordinating Council Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Other DESCRIPTION Refer to DJJ's Inventory for CYCC Equipment QUANTITY Capitalized Asset Value of IT Equipment: Refer to DJJ for CYCC asset value General Age and Condition of Equipment: Description of condition: Not Reported 334 State of Georgia Information Technology Expenditures Report Fiscal Year 2008 For Period July 1, 2007 June 30, 2008 Georgia Department of Labor 0 Georgia Department of Labor Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision To become a national leader in assisting individuals to achieve their highest workplace potential and level of independence Agency Mission To work with public and private partners in building a world-class workforce system that contributes to Georgia's economic prosperity. We will accomplish this by creating opportunities and providing services that: Assist individuals to attain their work goals and increase self-sufficiency through employment, training, comprehensive rehabilitation and support services Assist employers to meet their business needs through employee recruitment and selection services workforce information and technical support. Agency Strategic Goals The department will provide high quality, responsive and universally accessible services that provide customer choice and exceed customer expectations. The department will continue to promote and facilitate partnerships at all levels for effective program and service outcomes. The department will promote individual and organizational growth and effectiveness. The department will actively and effectively market service delivery capabilities. 333 Georgia Department of Labor The department will use state-of-the-art technology that supports effective and efficient service delivery. Agency IT Projects Not Reported Agency Major IT Accomplishments Not Reported 334 Georgia Department of Labor Chapter 2, Section A - Expenditures by Sub Class Account/ Subclass Description APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subtotal 501000 Regular Salaries 511000 Overtime 512000 Permanent Hourly 513000 Temporary Labor Fringe Benefits Allocation 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 518000 Unemployment Insurance 519000 Workers' Compensation 520000 Merit System Assessments 598000 Pay for Performance 599000 Lapse 300 Personal Services 610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation 301 Regular Operating Expense 722000 Motor Vehicle 303 Motor Vehicle Purchases Total Expenditures 11,437,786 140,498 1,545,224 - 335 Georgia Department of Labor Expenditures by Sub Class (continued) 713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 304 Equipment 40,463 814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Capitalization Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support 305 Computer Charges 17,395,361 648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals 306 Real Estate Rentals - 871001 Voice/Data Communication Services - GTA Computer Bill 871002 Voice/Data Communication Services - GTA Data Network Bill 871003 Voice/Data Communication Services - GTA Telecommunications Bill 871000 Voice / Data Communication Services (To pay GTA Invoices) Sub - 872001 Voice/Data Communication Services - Wire/Cable 872002 Voice/Data Communication Services - MPLS 872003 Voice/Data Communication Services - Video 872004 Voice/Data Communication Services - Local Service 872005 Voice/Data Communication Services - Long Distance 872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing 872008 Voice/Data Communication Services - PBX 872008 Voice/Data Communication Services - VOIP 872009 Voice/Data Communication Services - Key System 872010 Voice/Data Communication Services - Mobile/Wireless 872011 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Vendors OTHER THAN G - 307 Telecommunications Total 1,172,406 336 Georgia Department of Labor Expenditures by Sub Class (continued) 723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings 309 Capital Outlay 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 [IT Expenditure] Professional/Technical Services - Computer/IT 852000 [IT Expenditure] Professional/Technical Services - Computer/IT Expenses 312 Contracts 750000 Transfers Out 314 Transfers 690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants 315 Grants SPECIAL LINE ITEM EXPENDITURES 1,462 292,522 - - 200 Bonds - 847 Investment for Modernization - 337 Georgia Department of Labor Expenditures by Sub Class (continued) 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts - Private Organizations 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 871001 Voice/Data Communication Services - GTA Computer Bill 871002 Voice/Data Communication Services - GTA Data Network Bill 871003 Voice/Data Communication Services - GTA Telecommunications Bill 871000 Voice / Data Communication Services (To pay GTA Invoices) Sub - 872001 Voice/Data Communication Services - Wire/Cable 872002 Voice/Data Communication Services - MPLS 872003 Voice/Data Communication Services - Video 872004 Voice/Data Communication Services - Local Service 872005 Voice/Data Communication Services - Long Distance 872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing 872008 Voice/Data Communication Services - PBX 872008 Voice/Data Communication Services - VOIP 872009 Voice/Data Communication Services - Key System 872010 Voice/Data Communication Services - Mobile/Wireless 872011 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Vendors OTHER THAN G - 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 885 Operating Expenses Colleges - 338 Georgia Department of Labor Expenditures by Sub Class (continued) 501000 Regular Salaries 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 618000 Energy 627000 Other Operating Expense 640000 Travel 651000 Per Diem & Fees 653000 Contracts 863000 [IT Expenditure] Software (Not Capitalized) 871001 Voice/Data Communication Services - GTA Computer Bill 872000 Voice / Data Communication Services (Vendors OTHER THAN GTA ) 889 Quickstart - 000 Other - 000 Other - 000 Other TOTAL EXPENDITURES State Funds Federal Funds Other Funds Full Time Equivalent Positions Full Time Equivalent Consultants 31,883,762 339 Georgia Department of Labor Chapter 2, Section B - Expenditures by Application Application Name (include short name and/or Acronym) Not Reported Consultant Position FY 2008 FTE's FTE's Expenditures TOTAL Applications Expenditures TOTAL Applications Positions TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions TOTAL EXPENDITURES TOTAL POSITIONS 0 0 0 31883761.85 0 0 31883761.85 0 0 340 Georgia Department of Labor Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) Not Reported 341 Georgia Department of Labor Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Other DESCRIPTION QUANTITY Capitalized Asset Value of IT Equipment: Not Reported General Age and Condition of Equipment: Description of condition. Not Reported 342 State of Georgia Information Technology Expenditures Report Fiscal Year 2008 For Period July 1, 2007 June 30, 2008 Georgia Department of Law 0 Georgia Department of Law Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision "We will provide the people of Georgia with an independent Department of Law committed to excellence in our work. We will set the standard for quality management in state government and will be staffed by well-trained, highly motivated, innovative and diverse people working as a team in a pleasant environment. We will be leaders in the legal profession and will deliver quality legal services to our clients. At the same time, we will be leaders in helping state government operate openly." Agency Mission "The mission of the Department of Law is to serve the citizens of the State of Georgia by providing legal representation of the highest quality to the agencies, officers and employees of state government and by honorably and vigorously carrying out the constitutional and statutory responsibilities of the Attorney General." Agency Strategic Goals Provide high level legal representation to all State agencies, departments and authorities Promote open government Educate client agencies on new and emerging legal issues/trends and their impact on their organization/employees Protect Georgia citizens and businesses from fraud Prevent public corruption Attract and retain qualified workforce 341 Georgia Department of Law Agency IT Projects PROJECT A: Imaging System Project Description and Benefit: Implement an imaging system that integrates with our document management system. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported Not Reported Not Reported $50,001-250,000 State Funds Not Reported Federal/Other Funds Not Reported PROJECT B: Backup/Recovery Solution Project Description and Benefit: Benefit - Implement a backup/recovery solution that will simplify the capture, process, storage and retrieve of data. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported Not Reported Not Reported $25,00-$50,000 State Funds Not Reported Federal/Other Funds Not Reported PROJECT C: Data Storage Project Description and Benefit: Benefit - Implement an interactive storage solution to increase the performance of our document management system. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported Not Reported Not Reported $50,00-$100,000 State Funds Not Reported Federal/Other Funds Not Reported 342 Georgia Department of Law Agency Major IT Accomplishments Not Reported 343 Georgia Department of Law Chapter 2, Section A - Expenditures by Sub Class Account/ Subclass Description APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subtotal 501000 Regular Salaries 511000 Overtime 512000 Permanent Hourly 513000 Temporary Labor Fringe Benefits Allocation 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 518000 Unemployment Insurance 519000 Workers' Compensation 520000 Merit System Assessments 598000 Pay for Performance 599000 Lapse 300 Personal Services 610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation 301 Regular Operating Expense 722000 Motor Vehicle 303 Motor Vehicle Purchases Total Expenditures 54,215 3,781 5,635 12,287 31 234 146 76,328 93,925 93,925 - 344 Georgia Department of Law Expenditures by Sub Class (continued) 713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 80,337 304 Equipment 80,337 814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Capitalization Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support 86,221 154,807 55,896 211,869 25,940 305 Computer Charges 534,733 648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals 306 Real Estate Rentals - 871001 Voice/Data Communication Services - GTA Computer Bill 871002 Voice/Data Communication Services - GTA Data Network Bill 871003 Voice/Data Communication Services - GTA Telecommunicatio 138,199 871000 Voice / Data Communication Services (To pay GTA Invoices) Sub 138,199 872001 Voice/Data Communication Services - Wire/Cable 872002 Voice/Data Communication Services - MPLS 872003 Voice/Data Communication Services - Video 872004 Voice/Data Communication Services - Local Service 872005 Voice/Data Communication Services - Long Distance 872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing 872008 Voice/Data Communication Services - PBX 872008 Voice/Data Communication Services - VOIP 872009 Voice/Data Communication Services - Key System 872010 Voice/Data Communication Services - Mobile/Wireless 15,580 872011 Voice/Data Communication Services - Other 576 872000 Voice / Data Communication Services (Vendors OTHER THAN G 16,156 307 Telecommunications Total 154,355 345 Georgia Department of Law Expenditures by Sub Class (continued) 723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings 309 Capital Outlay - 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 [IT Expenditure] Professional/Technical Services - Computer/IT 852000 [IT Expenditure] Professional/Technical Services - Computer/IT Expenses 312 Contracts - 750000 Transfers Out 314 Transfers - 690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants 315 Grants - SPECIAL LINE ITEM EXPENDITURES 200 Bonds - 847 Investment for Modernization - 346 Georgia Department of Law Expenditures by Sub Class (continued) 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts - Private Organizations 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 871001 Voice/Data Communication Services - GTA Computer Bill 871002 Voice/Data Communication Services - GTA Data Network Bill 871003 Voice/Data Communication Services - GTA Telecommunications Bill 871000 Voice / Data Communication Services (To pay GTA Invoices) Sub - 872001 Voice/Data Communication Services - Wire/Cable 872002 Voice/Data Communication Services - MPLS 872003 Voice/Data Communication Services - Video 872004 Voice/Data Communication Services - Local Service 872005 Voice/Data Communication Services - Long Distance 872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing 872008 Voice/Data Communication Services - PBX 872008 Voice/Data Communication Services - VOIP 872009 Voice/Data Communication Services - Key System 872010 Voice/Data Communication Services - Mobile/Wireless 872011 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Vendors OTHER THAN G - 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 885 Operating Expenses Colleges - 347 Georgia Department of Law Expenditures by Sub Class (continued) 501000 Regular Salaries 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 618000 Energy 627000 Other Operating Expense 640000 Travel 651000 Per Diem & Fees 653000 Contracts 863000 [IT Expenditure] Software (Not Capitalized) 871001 Voice/Data Communication Services - GTA Computer Bill 872000 Voice / Data Communication Services (Vendors OTHER THAN GTA ) 889 Quickstart - 000 Other - 000 Other - 000 Other TOTAL EXPENDITURES State Funds Federal Funds Other Funds - 863,350 496,193 367,157 348 Georgia Department of Law Chapter 2, Section B - Expenditures by Application Application Name (include short name and/or Acronym) Hummingbird DM5 - DM5 Solution 6 CMS - CMS Open Microsoft Exchange/Outlook Consultant Position FY 2008 FTE's FTE's Expenditures 0.5 n/a 0.5 n/a 0.5 n/a TOTAL Applications Expenditures TOTAL Applications Positions TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions TOTAL EXPENDITURES TOTAL POSITIONS 0 0 1.5 863350 0 0 863350 0 1.5 349 Georgia Department of Law Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) Application A: HUMMINGBIRD DM5 DOCUMENT MANAGEMENT SYSTEM Program or Sub-Program: Information Not Provided Description of Application Function: SDM5 is a SQL database and is the document management system used by the department. As the legal representatives for all agencies, departments, commissions and authorities in State government, the department produces a large volume of documents. DM5 provides the means to locate, organize, share and access documents (word processing, spreadsheets and presentations) quickly and easily. o Platform/Host: o Operating System: o Database: Dell Server Windows 2000 SQL Annual Volume: Unit of Measure: FY 2008 Not Reported 42,869 Documents Consultant FTEs: Not Reported Staff FTEs: 0.50 Application B: CMS OPEN CASE MANAGEMENT SYSTEM Program or Sub-Program: Not Reported Description of Application Function: SCMS is a SQL database and is the casement management, time and billing system used by the department. CMS is used to track and manage all matters (cases, opinion requests, contracts, requests for advice, etc.) that are received from both the departments. o Platform/Host: o Operating System: o Database: Dell Server Windows NT SQL Annual Volume: Unit of Measure: FY 2008 Not Reported 18,209; 9,169; 8,370; 18,648 Pending 7/05; Opened, Closed, Pending 6/06 Consultant FTEs: Staff FTEs: Not Reported 0.50 Application C: PERSONAL INFORMATION MANAGER OUTLOOK Program or Sub-Program: Not Reported 350 Georgia Department of Law Description of Application Function: Exchange/Outlook is the system used for e-mail, calendars, contacts, task lists, and bulletin board postings. o Platform/Host: o Operating System: o Database: Dell Server Windows NT SQL Annual Volume: Unit of Measure: FY 2008 Not Reported Does Not Track Does Not Track Consultant FTEs: Not Reported Staff FTEs: 0.50 351 Georgia Department of Law Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Plotters Scanners Label Printers Wireless DESCRIPTION Dell X110,GX150,GX240,GX260,GX270,SX280,GX520,OptiPlex 745 Dell C610,D600.D610,D620,D630 Dell PowerEdge Projectors, Laminator Cisco, Linksys, Baynet Switches Cisco Firewall HP Networked Printers HP PC Printers and Portable Printers HP Design Jet 1050C Canon, HP Seiko Smart Label printers 200 Blackberries, Broadband Cards QUANTITY 222 88 16 4 26 2 39 45 1 8 74 4 24 459 Capitalized Asset Value of IT Equipment: Not Reported General Age and Condition of Equipment: Not Reported 352 Georgia Department of Law Description of condition. The Law Department tries to replace approximately of all its desktops each year. Currently the oldest desktops were purchased in FY 1998. The servers were purchased from 1999 to 2003. The Nortel switching system was installed in FY 1998 and additional switches were added in FY 1998 and FY2000. The printers were purchased from 1997 to 2004. 353 State of Georgia Information Technology Expenditures Report Fiscal Year 2008 For Period July 1, 2007 June 30, 2008 Prosecuting Attorneys' Council of Georgia 0 Prosecuting Attorneys' Council of Georgia Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision Not Reported Agency Mission The Prosecuting Attorneys' Council of Georgia assists the prosecuting attorneys of Georgia who seek justice with honor in their efforts against criminal activity. Agency Strategic Goals Not Reported Agency IT Projects PROJECT A: Event Management System Project Description and Benefit: A web application that will enable PACGA staff to record and report attendance at events, enable prosecutor staff to register for events on-line, feed a master file with registration data, publish a calendar of events, and gather feedback from attendees after an event has completed. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $15,000 Planning/Analysis/Design Construction/Implementation High $100,000 State Funds $15,000 Federal/Other Funds Not Reported 350 Prosecuting Attorneys' Council of Georgia PROJECT B: Tracker Prosecutor Case Management System Project Description and Benefit: A web application that will enable prosecutor staff to monitor the flow of cases from arrest to final disposition. In addition, the system will provide data to policy makers at all levels of state government for the efficient allocation of personnel to insure the orderly preparation and final disposition of criminal complaints. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $700,000 Construction/Implementation High $4,000,000 State Funds $700,000 Federal/Other Funds Not Reported PROJECT C: Criminal Justice Data Exchange - Cordele Judicial Circuit Project Description and Benefit: The main purpose of the project is to share information electronically from individual proprietary data sources among the relevant agencies in the counties of the Cordele Judicial Circuit, while preserving each agency's data integrity. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $750,000 Construction/Implementation High $1,000,000 State Funds $650,000 Federal/Other Funds $100,000 Agency Major IT Accomplishments Tracker Prosecutor Case Management System Has been deployed to prosecutor offices in 105 counties in Georgia. 351 Prosecuting Attorneys' Council of Georgia Cordele Judicial Data Exchange 75% of the identified data exchanges have been deployed in this four county circuit. 352 Prosecuting Attorneys' Council of Georgia Chapter 2, Section A - Expenditures by Sub Class Account/ Subclass Description APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subtotal 501000 Regular Salaries 511000 Overtime 512000 Permanent Hourly 513000 Temporary Labor Fringe Benefits Allocation 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 518000 Unemployment Insurance 519000 Workers' Compensation 520000 Merit System Assessments 598000 Pay for Performance 599000 Lapse 300 Personal Services 610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation 301 Regular Operating Expense 722000 Motor Vehicle 303 Motor Vehicle Purchases Total Expenditures 271,236 19,593 28,232 61,950 381,011 4,684 7,623 2,128 255 1,880 14,046 30,616 - 353 Prosecuting Attorneys' Council of Georgia Expenditures by Sub Class (continued) 713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 8,172 6,130 304 Equipment 14,302 814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Capitalization Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support 25,352 5,254 33,830 10,715 68,044 305 Computer Charges 143,195 648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals 306 Real Estate Rentals - 871001 Voice/Data Communication Services - GTA Computer Bill 871002 Voice/Data Communication Services - GTA Data Network Bill 871003 Voice/Data Communication Services - GTA Telecommunications Bill 871000 Voice / Data Communication Services (To pay GTA Invoices) Sub - 872001 Voice/Data Communication Services - Wire/Cable 217,737 872002 Voice/Data Communication Services - MPLS 872003 Voice/Data Communication Services - Video 872004 Voice/Data Communication Services - Local Service 13,533 872005 Voice/Data Communication Services - Long Distance 872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing 872008 Voice/Data Communication Services - PBX 872008 Voice/Data Communication Services - VOIP 872009 Voice/Data Communication Services - Key System 872010 Voice/Data Communication Services - Mobile/Wireless 872011 Voice/Data Communication Services - Other 40,160 872000 Voice / Data Communication Services (Vendors OTHER THAN G 271,430 307 Telecommunications Total 271,430 354 Prosecuting Attorneys' Council of Georgia Expenditures by Sub Class (continued) 723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings 309 Capital Outlay 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 [IT Expenditure] Professional/Technical Services - Computer/I 852000 [IT Expenditure] Professional/Technical Services - Computer/IT Expenses 312 Contracts 750000 Transfers Out 314 Transfers 690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants 315 Grants SPECIAL LINE ITEM EXPENDITURES 535,022 1,707 536,729 - - 200 Bonds - 847 Investment for Modernization - 355 Prosecuting Attorneys' Council of Georgia Expenditures by Sub Class (continued) 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts - Private Organizations 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 871001 Voice/Data Communication Services - GTA Computer Bill 871002 Voice/Data Communication Services - GTA Data Network Bill 871003 Voice/Data Communication Services - GTA Telecommunications Bill 871000 Voice / Data Communication Services (To pay GTA Invoices) Sub - 872001 Voice/Data Communication Services - Wire/Cable 872002 Voice/Data Communication Services - MPLS 872003 Voice/Data Communication Services - Video 872004 Voice/Data Communication Services - Local Service 872005 Voice/Data Communication Services - Long Distance 872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing 872008 Voice/Data Communication Services - PBX 872008 Voice/Data Communication Services - VOIP 872009 Voice/Data Communication Services - Key System 872010 Voice/Data Communication Services - Mobile/Wireless 872011 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Vendors OTHER THAN G - 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 885 Operating Expenses Colleges - 356 Prosecuting Attorneys' Council of Georgia Expenditures by Sub Class (continued) 501000 Regular Salaries 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 618000 Energy 627000 Other Operating Expense 640000 Travel 651000 Per Diem & Fees 653000 Contracts 863000 [IT Expenditure] Software (Not Capitalized) 871001 Voice/Data Communication Services - GTA Computer Bill 872000 Voice / Data Communication Services (Vendors OTHER THAN GTA ) 889 Quickstart - 000 Other - 000 Other - 000 Other TOTAL EXPENDITURES State Funds Federal Funds Other Funds Full Time Equivalent Positions Full Time Equivalent Consultants 1,377,283 4 3 357 Prosecuting Attorneys' Council of Georgia Chapter 2, Section B - Expenditures by Application Application Name (include short name and/or Acronym) Consultant Position FY 2008 FTE's FTE's Expenditures * PACG'S COSTS ARE NOT TRACKED PER PROJECT. THEREFORE, ALL IT EXPENDITURES ARE ASSIMILATED INTO INFRASTRUCTURE. TOTAL Applications Expenditures TOTAL Applications Positions TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions TOTAL EXPENDITURES TOTAL POSITIONS 0 0 0 1377283 3 4 1377283 3 4 358 Prosecuting Attorneys' Council of Georgia Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) * PACG'S COSTS ARE NOT TRACKED PER PROJECT. THEREFORE, ALL IT EXPENDITURES ARE ASSIMILATED INTO INFRASTRUCTURE. 359 Prosecuting Attorneys' Council of Georgia Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Scanner Other Wireless Devices DESCRIPTION Dell Optiplex Dell Latitude Dell Power Edge HP Laserjet HP Laserjet VW cellular phones and Blackberry Devices QUANTITY 400 200 30 50 200 30 910 Capitalized Asset Value of IT Equipment: $476,000 General Age and Condition of Equipment: Description of condition. 70% of the hardware is 3 years old and 30% of the hardware is 1 year old. 360 State of Georgia Information Technology Expenditures Report Fiscal Year 2008 For Period July 1, 2007 June 30, 2008 State Personnel Administration 0 State Personnel Administration Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision To be recognized by our stakeholders and the nation as the leader in Human Resources. Agency Mission We promote operational excellence with customer focused leadership to recruit, develop, and retain an exceptional and diverse workforce. Agency Strategic Goals Georgia State Government acquires the employees it needs. Georgia State Government develops its leaders and workforce. Georgia State Government has consistent, easily understood enterprise-wide Human Resource policies and practices. Agency IT Projects PROJECT A: Infrastructure Upgrades Project Description and Benefit: Upgrades and enhancements to existing infrastructure including upgrades to Exchange 2003, Active Directory, VPN, desktop replacements, new network switches, and replacements of end-of-life servers. FY08 Update: Completed deployment of 160 desktop and laptop PCs, Web server and 2 DB servers. Project Status Project Priority Lifetime Cost of Project Planning/Analysis/Design Construction/Implementation High $270,840 358 State Personnel Administration FY 2008 Total Funding $285,589 State Funds $0 Federal/Other Funds $285,589 PROJECT B: PeopleSoft Benefits Administration Implementation Project Description and Benefit: An enterprise approach was taken to the State's Personnel core business processes where we can eliminate a number of Stand alone applications that are integrated which will significantly reduce the cost of operations. This was a collaboration with the Commission for New Georgia and teams comprised of State Personnel Executives along with State Accounting Office, Department of Community Health and Georgia Merit System. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $1,773,200 Planning/Analysis/Design Construction/Implementation Low $1,773,200 State Funds $0 Federal/Other Funds $1,773,200 PROJECT C: PeopleSoft ePerformance Management, Competency Management, Succession Planning Project Description and Benefit: Implementation of Performance Management, Competency Management, and Succession Planning PeopleSoft. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $743.680 Planning/Analysis/Design Construction/Implementation High $766,800 State Funds $0 Federal/Other Funds $746,680 PROJECT D: PeopleSoft Enterprise Learning Management Project Description and Benefit: Implementation of ELM PeopleSoft module. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $0 RFP Needed Medium $855,000 State Funds $0 Federal/Other Funds $0 359 State Personnel Administration PROJECT E: PeopleSoft Talent Acquisition Manager (TAM, eRecruiting) Project Description and Benefit: Implementation of TAM PeopleSoft Module Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $0 RFP Needed Medium $1,739,760 State Funds $0 Federal/Other Funds $0 PROJECT F: PeopleSoft Enterprise Performance Management Project Description and Benefit: Implementation of EPM PeopleSoft module Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $0 RFP Needed Low $865,000 State Funds $0 Federal/Other Funds $0 PROJECT G: Enhance the JobSite System Project Description and Benefit: Implement critical improvements that are necessary to sustain operational effectiveness to include reports to test item analysis and EEO reports. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported Planning/Analysis/Design Construction/Implementation High Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT H: Drug & Alcohol Testing Application Project Description and Benefit: Upgrade existing Drug & Alcohol Testing application to enable use by City, County other municipalities. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding RFP Not Needed Medium $42,000 State Funds Federal/Other Funds 360 State Personnel Administration $0 $0 $0 PROJECT I: Rewrite/Replace Drug Testing System Project Description and Benefit: Incorporate US DOT regulations as well as best practices from the US DHHS to ensure random sampling that is fair and equitable as well as automate manual process and reduce the number of steps taken to complete the entire process. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported Complete/Maintenance High Not Reported State Funds Federal/Other Funds Not Reported Not Reported PROJECT J: Gyrus Software (Training) Upgrade/Enhancements Project Description and Benefit: The redesign of the GMS Website will be done as part of the PeopleSoft Portal Implementation. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $0 Planning/Analysis/Design Construction/Implementation High $100,000 State Funds $0 Federal/Other Funds $0 PROJECT K: Customer Relationship Management Project Description and Benefit: Implementation of Customer Relationship Management Software to track customer requests, integrate service providers, and reporting. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $0 RFP Needed Medium $123,302 State Funds $0 Federal/Other Funds $0 PROJECT L: Exam Administration Modernization Project Description and Benefit: Current State: Paper-based testing, 26,000 state-wide applicants, 12,000 in Atlanta, annually. Future State: Computerized - web-based testing. 361 State Personnel Administration Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported RFP needed Medium Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT M: ePrism Implementation Project Description and Benefit: Migrate current client/server MercerPrism system to a hosted solution called ePrism. ePrism will allow multiple new tools for compensation planning and projections. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported RFP not needed Medium Not Reported State Funds Not Reported Federal/Other Funds Not Reported 362 State Personnel Administration Agency Major IT Accomplishments Infrastructure Upgrades Completed deployment of 160 desktop and laptop PCs, Web server and 2 DB servers. 2007 Open Enrollment Successfully completed 2007 Open Enrollment for 85,000 participants with no outages. Flex to Web Successfully deployed Flex enrollment via Team.Georgia.gov allowing year-round new hires to enroll electronically. ePerformance Pilot Successfully deployed PeopleSoft ePerformance to 9 pilot agencies. Recruitment Site Redesign Successfully launched Careers.ga.gov which representes Phase 1 of the recruitment site redesign. TGC migration from GTA to SPA Moved the Team.Georgia.gov connection (TGC) from GTA to SPA. 363 State Personnel Administration Chapter 2, Section A - Expenditures by Sub Class Account/ Subclass Description APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subtotal 501000 Regular Salaries 511000 Overtime 512000 Permanent Hourly 513000 Temporary Labor Fringe Benefits Allocation 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 518000 Unemployment Insurance 519000 Workers' Compensation 520000 Merit System Assessments 598000 Pay for Performance 599000 Lapse 300 Personal Services 610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation 301 Regular Operating Expense 722000 Motor Vehicle 303 Motor Vehicle Purchases Total Expenditures 460,786 460,786 - 364 State Personnel Administration Expenditures by Sub Class (continued) 713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 91,012 304 Equipment 91,012 814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Capitalization Thresho 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support 1,807 583 219,170 124 54,645 178,096 305 Computer Charges 454,424 648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals 306 Real Estate Rentals - 871001 Voice/Data Communication Services - GTA Computer Bi 775,465 871002 Voice/Data Communication Services - GTA Data Network 160 871003 Voice/Data Communication Services - GTA Telecommun 115,103 871000 Voice / Data Communication Services (To pay GTA Invoice 890,728 872001 Voice/Data Communication Services - Wire/Cable 48 872002 Voice/Data Communication Services - MPLS 33,257 872003 Voice/Data Communication Services - Video 872004 Voice/Data Communication Services - Local Service 872005 Voice/Data Communication Services - Long Distance 872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing 872007 Voice/Data Communication Services - PBX 872008 Voice/Data Communication Services - VOIP 872009 Voice/Data Communication Services - Key System 872010 Voice/Data Communication Services - Mobile/Wireless 872011 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Vendors OTHER TH 33,257 307 Telecommunications Total 923,984 365 State Personnel Administration Expenditures by Sub Class (continued) 723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings 309 Capital Outlay - 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 [IT Expenditure] Professional/Technical Services - Comp 1,410,895 852000 [IT Expenditure] Professional/Technical Services - Computer/IT Expenses 312 Contracts 1,410,895 750000 Transfers Out 314 Transfers - 690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants 315 Grants - SPECIAL LINE ITEM EXPENDITURES 200 Bonds - 847 Investment for Modernization - 366 State Personnel Administration Expenditures by Sub Class (continued) 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts - Private Organizations 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 871001 Voice/Data Communication Services - GTA Computer Bill 871002 Voice/Data Communication Services - GTA Data Network Bill 871003 Voice/Data Communication Services - GTA Telecommunications Bill 871000 Voice / Data Communication Services (To pay GTA Invoice - 872001 Voice/Data Communication Services - Wire/Cable 872002 Voice/Data Communication Services - MPLS 872003 Voice/Data Communication Services - Video 872004 Voice/Data Communication Services - Local Service 872005 Voice/Data Communication Services - Long Distance 872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing 872007 Voice/Data Communication Services - PBX 872008 Voice/Data Communication Services - VOIP 872009 Voice/Data Communication Services - Key System 872010 Voice/Data Communication Services - Mobile/Wireless 872011 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Vendors OTHER TH - 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 885 Operating Expenses Colleges - 367 State Personnel Administration Expenditures by Sub Class (continued) 501000 Regular Salaries 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 618000 Energy 627000 Other Operating Expense 640000 Travel 651000 Per Diem & Fees 653000 Contracts 863000 [IT Expenditure] Software (Not Capitalized) 871001 Voice/Data Communication Services - GTA Computer Bill 872000 Voice / Data Communication Services (Vendors OTHER THAN GTA ) 889 Quickstart - 000 Other - 000 Other - 000 Other TOTAL EXPENDITURES State Funds Federal Funds Other Funds Full Time Equivalent Positions Full Time Equivalent Consultants 3,341,102 2,880,316 10 4 368 State Personnel Administration Chapter 2, Section B - Expenditures by Application Application Consultant Position FY 2007 Name (include short name and/or Acronym) FTE's FTE's Expenditures Agency: SPA does not maintain Expenditures by Application TOTAL Applications Expenditures TOTAL Applications Positions TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions TOTAL EXPENDITURES TOTAL POSITIONS - 0 0 3,341,102.10 - - 3,341,102.10 0 0 369 State Personnel Administration Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) Application A: ELECTRONIC OPEN ENROLLMENT Program or Sub-Program: Employee Benefits Description of Application Function: A web-based application that allows employees to enroll in their flexible benefits and health benefits for the current plan year. This application is in partnership with the Department of Community Health. o Platform/Host: o Operating System: o Database: IIS (Internet Information Server) Win 2000 Win NT/SQL 7 Annual Volume: Unit of Measure: FY 2008 Not Reported 85,000 State Employees who utilize OE Consultant FTEs: Staff FTEs: Not Reported Not Reported Application B: EMPLOYEES SUGGESION PROGRAM (ESP) Program or Sub-Program: Employee Benefits Description of Application Function: A web-based application which allow employees to enter submissions to the State's Employees' Suggestion Program. o Platform/Host: o Operating System: o Database: IIS Win2000 Win NT/SQL 7 Annual Volume: Unit of Measure: FY 2008 Not Reported 46 Submitted suggestions Consultant FTEs: Not Reported Staff FTEs: Not Reported Application C: CAREERS.GA.GOV Program or Sub-Program: Testing & Selection; Recruitment Description of Application Function: A web based application that allows state agencies to post job vacancies, applicants to submit resumes electronically, and agency recruits to manage their recruitment activities. Agency recruiters can also review, print and distribute applicant resumes. Internal functions include scheduling applicant 370 State Personnel Administration for examinations, administering examination activities, and data entry of paper applications. o Platform/Host: o Operating System: o Database: IIS/Win 200 Win 2000 SQL 7 / Win 2000 Annual Volume: Unit of Measure: FY 2008 Not Reported 483,818 Number of Applicants Consultant FTEs: Not Reported Staff FTEs: Not Reported Application D: APPLICANT NOTICES PRINT PROGRAM Program or Sub-Program: Recruitment Description of Application Function: An application that prints notices for selected applicants of The JobSite that give information on interview schedule, test schedules, test results, and other follow-up messages (e.g. change in veteran preference, notification of not appearing for an interview, etc.). o Platform/Host: o Operating System: o Database: State's IBM Mainframe OS390 DB2 Annual Volume: Unit of Measure: FY 2008 Not Reported 192,862 V-fold forms printed Consultant FTEs: Not Reported Staff FTEs: Not Reported Application E: AUTOMATED TIME, LEAVE & ATTENDANCE SYSTEM (KRONOS) Program or Sub-Program: Employee Development Description of Application Function: An automated timesheet and leave request system that allows employees to record their work hours, work time, and request leave. It allows the manager to review, approve, or disapprove timesheet and leave requests, as well as manage coverage of the unit. o Platform/Host: o Operating System: o Database: NT Win 2000 Paradox Annual Volume: Unit of Measure: 24 Pay Cycles 371 FY 2008 Not Reported State Personnel Administration Consultant FTEs: Not Reported Staff FTEs: Not Reported Application F: PERFORMANCE MANAGEMENT, COMPETENCY MANAGEMENT AND SUCCESSION PLANNING Program or Sub-Program: Not Reported Description of Application Function: Not Reported. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2008 Not Reported 9 # of Agencies Implemented Consultant FTEs: Not Reported Staff FTEs: Not Reported Application G: ORACLE FINANCIALS Program or Sub-Program: Employee Development; Employee Benefits Description of Application Function: An application used by the GMS to record Accounts Receivable and General Ledger activity for the Peach State Reserves Program, FLEX Program, State Charitable Contributions Program, and fee revenue. o Platform/Host: o Operating System: o Database: Unix HP/Unix Oracle Annual Volume: Unit of Measure: FY 2008 Not Reported 8 Seats Consultant FTEs: Not Reported Staff FTEs: Not Reported Application H: GYRUS TRAINING Program or Sub-Program: Employee Development Description of Application Function: A training and student enrollment system used to record employees enrolled in GMS classes and provide billing capabilities to collect the fees. o Platform/Host: Unix 372 State Personnel Administration o Operating System: HP/Unix o Database: Oracle Annual Volume: Unit of Measure: FY 2008 Not Reported 4152 Number of Attendees Consultant FTEs: Not Reported Staff FTEs: Not Reported Application I: FLEXIBLE BENEFITS SYSTEM (FLEX) Program or Sub-Program: Employee Benefits Description of Application Function: An application used to administer participation in the Flexible Benefits Program. Personnel professionals can record data as needed to maintain the selections of employees. o Platform/Host: o Operating System: o Database: State's IBM Mainframe OS 390 DB2 Annual Volume: Unit of Measure: FY 2008 Not Reported 115,000 Number of Participants Consultant FTEs: Not Reported Staff FTEs: Not Reported Application J: FAITHFUL SERVICE AWARD SYSTEM (FSA) Program or Sub-Program: Employee Benefits Description of Application Function: Records information about the state service of employees for projecting service and creating service certificates. o Platform/Host: o Operating System: o Database: Windows NT Win 2000 SQL 7 Annual Volume: Unit of Measure: FY 2008 Not Reported 13,191 Number of Certificates Printed Consultant FTEs: Not Reported Staff FTEs: Not Reported Application K: PMTOOLS/PERFORMANCEPLUS Program or Sub-Program: Employee Development 373 State Personnel Administration Description of Application Function: A tool designed to assist supervisors in recording performance data about employees and creating performance plans and evaluations. o Platform/Host: o Operating System: o Database: Windows NT Win 2000 SQL 7 Annual Volume: Unit of Measure: FY 2008 Not Reported Not Available Number of Agencies Using (No Longer Supported) Consultant FTEs: Staff FTEs: Not Reported Not Reported Application L: DRUG TESTING SYSTEM - ADMIN/INTEGRATION Program or Sub-Program: Testing & Selection Description of Application Function: AA system that creates a report of random selections of jobs/positions that have been designated by the agency as either required or sensitive in nature that requires random drug testing of the incumbent. Provides a feed for PeopleSoft with the testing results. o Platform/Host: o Operating System: o Database: Windows 2000 Win 2000 SQL 7 Annual Volume: Unit of Measure: FY 2008 Not Reported 17,208 Number of employees selected at random Consultant FTEs: Staff FTEs: Not Reported Not Reported Application M: ENTERPRISE LEARNING MANAGEMENT (ELM) Program or Sub-Program: Not Reported Description of Application Function: Training Registration & Tracking. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2008 Not Reported Not Reported # of Agencies Implemented Consultant FTEs: Not Reported Staff FTEs: Not Reported 374 State Personnel Administration Application N: TALENT ACQUISITION MANAGER (TAM, ERECRUITING) Program or Sub-Program: Not Reported Description of Application Function: Not Reported. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2008 Not Reported Not Reported # of Agencies Implemented Consultant FTEs: Not Reported Staff FTEs: Not Reported Application O: STATE CHARITABLE CONTRIBUTIONS PROGRAM (SCCP) Program or Sub-Program: Employee Benefits Description of Application Function: Allows state employees to donate to selected charities either by lump sum, payroll deductions, or other form of payment. o Platform/Host: o Operating System: o Database: Sun Solaris Oracle Oracle Annual Volume: Unit of Measure: FY 2008 Not Reported 23,982 Number of donors Consultant FTEs: Not Reported Staff FTEs: Not Reported Application P: ENTERPRISE PERFORMANCE MANAGEMENT (EPM) Program or Sub-Program: Not Reported Description of Application Function: Data warehouse. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2008 Not Reported # of Agencies Implemented Consultant FTEs: Staff FTEs: 375 State Personnel Administration Not Reported Not Reported Not Reported Application Q: HR (HUMAN RESOURCE) AUDITS Program or Sub-Program: Leadership & Organizational Development. Description of Application Function: Allows state agencies to evaluate how they compare to best HR practices with their own business operations. o Platform/Host: o Operating System: o Database: IIS Win 2000 SQL 7 Annual Volume: Unit of Measure: FY 2008 Not Reported 41 Executive and Non Executive State Agencies Consultant FTEs: Staff FTEs: Not Reported Not Reported Application R: GMS WEBSITE (WWW.GMS.STATE.GA.US) Program or Sub-Program: Leadership & Organizational Development; Employee Development; Employee Benefits, Sub Program 7 - Job Information & Marketing Description of Application Function: Information about the Georgia Merit System and other HR information communicated via the internet. o Platform/Host: o Operating System: o Database: IIS Win 2000 SQL 7 Annual Volume: Unit of Measure: FY 2008 Not Reported 17,931,288 Number of Hits Consultant FTEs: Not Reported Staff FTEs: Not Reported Application S: GMS INTRANET (GMSNET) Program or Sub-Program: Employee Development Description of Application Function: Information source for the GMS employees via the internet (internal). o Platform/Host: IIS o Operating System: Win 2000 376 State Personnel Administration o Database: SQL 7 Annual Volume: Unit of Measure: FY 2008 Not Reported Not Available Number of Hits Consultant FTEs: Not Reported Staff FTEs: Not Reported Application T: FLEXHELP ON-LINE Program or Sub-Program: Employee Benefits Description of Application Function: Tool (Self Service Web Based) used to calculate the value of selected benefits on an option statement for agencies that are FLEX customers. o Platform/Host: o Operating System: o Database: Windows NT Win 2000 SQL 7 Annual Volume: Unit of Measure: FY 2008 Not Reported 13,000 # Option Statements printed based on monthly avg. Consultant FTEs: Not Reported Staff FTEs: Not Reported Application U: KNOWLEDGE MANAGEMENT Program or Sub-Program: Leadership and Organizational Development Description of Application Function: Tool used by customers to share HR knowledge. o Platform/Host: o Operating System: o Database: IIS Win 2000 SQL 7 Annual Volume: Unit of Measure: FY 2008 Not Reported Not Reported Not Reported Consultant FTEs: Not Reported Staff FTEs: Not Reported Application V: ENTERPRISE PORTAL IMPLEMENTATION-PEOPLESOFT PORTAL Program or Sub-Program: Compensation Description of Application Function: Information Not Provided 377 State Personnel Administration o Platform/Host: o Operating System: o Database: UNIX Sun Solaris Oracle Annual Volume: Unit of Measure: FY 2008 Not Reported 27,019 Average of monthly Distinct Users FY2008 Consultant FTEs: Staff FTEs: Not Reported Not Reported Application W: BENEFITS ADMINISTRATION IMPLEMENTATION Program or Sub-Program: Compensation Description of Application Function: Information Not Provided. o Platform/Host: o Operating System: o Database: UNIX Sun Solaris Oracle Annual Volume: Unit of Measure: FY 2008 Not Reported Not Reported # Employees Participating in Flex Plan Consultant FTEs: Staff FTEs: Not Reported Not Reported Application X: TEAM GEORGIA CONNECTION Program or Sub-Program: Not Reported Description of Application Function: State employee intranet. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2008 Not Reported 62,000 Registered users Consultant FTEs: Not Reported Staff FTEs: Not Reported 378 State Personnel Administration Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Plotters Scanners Copiers Projectors DESCRIPTION QUANTITY 247 84 33 0 22 3 31 30 0 10 5 Wireless Devices 39 835 Capitalized Asset Value of IT Equipment: Not Reported General Age and Condition of Equipment: Description of condition. Completed refresh of desktop PC's in FY08. 60% servers approaching end of life 379 State of Georgia Information Technology Expenditures Report Fiscal Year 2008 For Period July 1, 2007 June 30, 2008 Georgia Department of Natural Resources 0 Georgia Department of Natural Resources Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision Georgia's natural, historic, cultural, environmental and economic resources will be better tomorrow than they are today; abundant, diverse, clean, well managed and protected; available for everyone to use and enjoy. The people of Georgia should appreciate the importance of sustaining and enhancing the state's natural, historic, cultural, environmental and economic resources; take an active role in the work of the department; see the department as a responsive and responsible agency working to protect and conserve Georgia's natural, historic and cultural resources and maintain a strong economy. The Georgia Department of Natural Resources will be widely recognized as a public agency that listens carefully and responds to the opinions of the people it serves to provide a balance of all factors; makes wise decisions for the common good of the people; uses resources and spends tax dollars wisely; enforces state laws fairly and vigorously manages the state's natural resources for the benefit of people, fish, game and non-game wildlife and the economic well-being of present and future generations; ever strives to improve the environment in which present and future Georgian's live, work and play; earns the trust and respect of the people of Georgia through its decisions and actions; understands the importance of promoting the development of commerce and industry that utilizes sound environmental practices. Agency Mission The mission of the Department of Natural Resources is to sustain, enhance, protect and conserve Georgia's natural, historical and cultural resources for present and future generations, while recognizing the importance of promoting the development of commerce and industry that utilize sound environmental practices. Agency Strategic Goals Clean Air - The air throughout the state will be healthy to breathe, and air pollutants will not damage our forests, land, and water bodies. Clean and Plentiful Water - Georgia rivers, lakes and costal waters will sustain fishing, swimming and healthy ecosystems. Surface and groundwater of adequate quantity and quality will be available for all uses. Protected and Sustained Natural Resources - Natural and historic resources will be preserved, conserved, restored and managed, and their responsible use will be promoted for current and future generations. 377 Georgia Department of Natural Resources Informed and Supportive Public - Through community outreach, partnerships and education, Georgia citizens will become informed and supportive of natural and historic resource stewardship. Safe and Healthy Communities - Georgia's communities will be desirable places to live, work and play by being free from unacceptable human health and ecological risks. Organizational Excellence - DNR's workforce will be a model of excellence in public service by emphasizing continuous improvements in communications, technology, teamwork, customer service and accountability to all stakeholders. Early Identification of Capital Needs - DNR will develop a long-term capital improvements program based on agency projections of capital needs. Agency IT Projects Not Reported Agency Major IT Accomplishments Not Reported 378 Georgia Department of Natural Resources Chapter 2, Section A - Expenditures by Sub Class Account/ Subclass Description APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subtotal 501000 Regular Salaries 511000 Overtime 512000 Permanent Hourly 513000 Temporary Labor Fringe Benefits Allocation 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 518000 Unemployment Insurance 519000 Workers' Compensation 520000 Merit System Assessments 598000 Pay for Performance 599000 Lapse 300 Personal Services 610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation 301 Regular Operating Expense 722000 Motor Vehicle 303 Motor Vehicle Purchases Total Expenditures 1,903,568 139,588 201,722 438,270 1,517 5,880 2,690,545 6,090 1,658 7,090 2,306 129 6,485 1,239 4,472 213,966 69,500 120,364 433,299 - 379 Georgia Department of Natural Resources Expenditures by Sub Class (continued) 713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 304 Equipment 814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Capitalization Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support 305 Computer Charges 648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals 306 Real Estate Rentals 871001 Voice/Data Communication Services - GTA Computer Bill 871002 Voice/Data Communication Services - GTA Data Network Bil 871003 Voice/Data Communication Services - GTA Telecommunicatio 871000 Voice / Data Communication Services (To pay GTA Invoices) Sub 872001 Voice/Data Communication Services - Wire/Cable 872002 Voice/Data Communication Services - MPLS 872003 Voice/Data Communication Services - Video 872004 Voice/Data Communication Services - Local Service 872005 Voice/Data Communication Services - Long Distance 872006 Voice/Data Communication Services - Voice Mail and Other V 872008 Voice/Data Communication Services - PBX 872008 Voice/Data Communication Services - VOIP 872009 Voice/Data Communication Services - Key System 872010 Voice/Data Communication Services - Mobile/Wireless 872011 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Vendors OTHER THAN G 307 Telecommunications Total 24,375 24,375 175,837 10,676 409,504 41,737 48,457 890,184 1,576,395 - 172,708 1,166,441 1,339,149 16,006 346 133,145 56,143 3,928 338,925 166,637 715,130 2,054,279 380 Georgia Department of Natural Resources Expenditures by Sub Class (continued) 723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings 309 Capital Outlay - 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 [IT Expenditure] Professional/Technical Services - Computer/IT 852000 [IT Expenditure] Professional/Technical Services - Computer/IT Expenses 312 Contracts - 750000 Transfers Out 314 Transfers - 690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants 315 Grants - SPECIAL LINE ITEM EXPENDITURES 200 Bonds - 847 Investment for Modernization - 381 Georgia Department of Natural Resources Expenditures by Sub Class (continued) 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts - Private Organizations 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 871001 Voice/Data Communication Services - GTA Computer Bill 871002 Voice/Data Communication Services - GTA Data Network Bill 871003 Voice/Data Communication Services - GTA Telecommunications Bill 871000 Voice / Data Communication Services (To pay GTA Invoices) Sub - 872001 Voice/Data Communication Services - Wire/Cable 872002 Voice/Data Communication Services - MPLS 872003 Voice/Data Communication Services - Video 872004 Voice/Data Communication Services - Local Service 872005 Voice/Data Communication Services - Long Distance 872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing 872008 Voice/Data Communication Services - PBX 872008 Voice/Data Communication Services - VOIP 872009 Voice/Data Communication Services - Key System 872010 Voice/Data Communication Services - Mobile/Wireless 872011 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Vendors OTHER THAN G - 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 885 Operating Expenses Colleges - 382 Georgia Department of Natural Resources Expenditures by Sub Class (continued) 501000 Regular Salaries 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 618000 Energy 627000 Other Operating Expense 640000 Travel 651000 Per Diem & Fees 653000 Contracts 863000 [IT Expenditure] Software (Not Capitalized) 871001 Voice/Data Communication Services - GTA Computer Bill 872000 Voice / Data Communication Services (Vendors OTHER THAN GTA ) 889 Quickstart 000 Other 000 Other 000 Other TOTAL EXPENDITURES State Funds Federal Funds Other Funds Full Time Equivalent Positions Full Time Equivalent Consultants - - - 6,778,893 4,301,875 1,298,668 1,178,350 29 383 Georgia Department of Natural Resources Chapter 2, Section B - Expenditures by Application Application Name (include short name and/or Acronym) Consultant FTE's Position FTE's FY 2008 Expenditures TOTAL Applications Expenditures TOTAL Applications Positions TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions TOTAL EXPENDITURES TOTAL POSITIONS 0 0 0 6778893 0 29 6778893 0 29 384 Georgia Department of Natural Resources Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) Not Reported 385 Georgia Department of Natural Resources Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Other Plotters Wireless Devices DESCRIPTION Tape Backup QUANTITY 3,098 853 119 29 112 2 3 12 715 Capitalized Asset Value of IT Equipment: $2,726,138 General Age and Condition of Equipment: Description of condition. Good condition. Most equipment is 1-5yrs old. 4,943 386 State of Georgia Information Technology Expenditures Report Fiscal Year 2008 For Period July 1, 2007 June 30, 2008 Georgia State Board of Pardons & Paroles 0 Georgia State Board of Pardons & Paroles Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision A parole system that leads to a safe Georgia. Agency Mission The mission of the State Board of Pardons and Paroles is to enhance public safety by making informed parole decisions and transitioning offenders back into the community. Agency Strategic Goals Improved ability to make fair and sound parole decisions which are in the best interest of both the criminal justice system and public safety. Enhanced ability to blend public safety controls and personal improvement assistance for parolees transitioning back into the community. Victims, their families and others impacted by crime are more informed about and have a voice in the process of transitioning offenders back into the community. The agency has a sufficient, diverse well trained workforce to meet agency's needs. An agency business continuity/disaster recovery plan that allows the agency to quickly resume critical operations after a disaster or other situation that would interrupt normal agency operations. Parole Board State Law Enforcement Certification by the Georgia Association of Chiefs of Police, and Accreditation of the Field Division by the American Correctional Association (ACA). . 386 Georgia State Board of Pardons & Paroles Agency IT Projects PROJECT A: Case Management System Conversion Project Description and Benefit: Convert existing Lotus Notes Case Management System to a secure web application. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $540,034 Construction/Implementation High $750,000 State Funds $0 Federal/Other Funds $540,034 PROJECT B: Guidelines Revision Project Description and Benefit: Provide automated, empirically based information for decision making support to Clemency decision making process. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $140,080 Planning/Analysis/Design High $90,000 State Funds $140,080 Federal/Other Funds $0 PROJECT C: Victim Notifications Project Description and Benefit: Provide improved information and notification services through in-house notification system. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $16,258 Construction/Implementation High $50,000 State Funds $16,258 Federal/Other Funds $0 PROJECT D: Implement Business Continuity/Disaster Recovery Environment Project Description and Benefit: Design and implement a disaster recovery environment for agency systems and data, including offsite data storage. Project Status Project Priority Construction/Maintenance High 387 Georgia State Board of Pardons & Paroles Lifetime Cost of Project FY 2008 Total Funding $341,592 $500,000 State Funds $341,592 Federal/Other Funds $0 PROJECT E: Electronic Personnel and Training records Project Description and Benefit: Image employee personnel and training records and make them available to employees for review in a secure web based environment. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $3,123 RFP Not Needed Planning/Analysis/Design Medium $75,000 State Funds $3,123 Federal/Other Funds $0 PROJECT F: Expand Employee connectivity options Project Description and Benefit: Agency initiative to expand means by which authorized employees can securely access agency's web enabled applications. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $15,895 Complete/Maintenance Medium $75,000 State Funds $15,895 Federal/Other Funds $0 PROJECT G: Criminal Justice Data Sharing Project Description and Benefit: Initiative of CJ agencies to improve and expand data sharing and integration opportunities that improve information availability and operational effectiveness of CJ agencies Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $24,080 Construction/Implementation Medium $75,000 State Funds $24,080 Federal/Other Funds $0 388 Georgia State Board of Pardons & Paroles PROJECT H: Conversion to Service Oriented Architecture Project Description and Benefit: Integral to above projects, this initiative will involve design review and refactoring of systems to take advantage of internally and externally available services and reduction in redundancy of application logic. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $15,496 Planning/Analysis/Design Medium $75,000 State Funds $15,496 Federal/Other Funds $0 PROJECT I: Business Application Migration Project Description and Benefit: Agency Initiative to migrate Lotus Notes business applications to secure web enabled applications that are reusable by other agencies and state. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $47,284 RFP Not Needed Planning/Analysis/Design Construction/Maintenance Medium Not Reported State Funds $47,284 Federal/Other Funds $0 PROJECT J: Restitution System Project Description and Benefit: Automated system to process restitution payments made by offenders and properly distribute to victims of crime. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $34,916 Complete/Maintenance High $90,000 State Funds $31,916 Federal/Other Funds $0 389 Georgia State Board of Pardons & Paroles Agency Major IT Accomplishments Development of Online Transitional Housing Resource Manual Project delivered on time and within budget. Provides searchable access to transitional housing resources to Parole Board and Dept. of Corrections staff. Restitution System Project deployed on time and within budget. New web based system receives data regarding restitution payments made by offenders, allocates funds as ordered, and prints checks to victims. New system allows parole officers to check status of payments through online interface. Victim Notifications Georgia VIP IVR application deployed on time and within budget. 'In-Sourced' solution provides more information to registered crime victims at a substantially lower cost to taxpayers than the hosted solution that it replaced. Web Page Conversion Project delivered on time and within budget. Open Source content management system allows Public Information Office to update web site content without direct involvement of IT staff. Conversion of site also brought agency web site color palette into alignment with approved State of Georgia colors. 390 Georgia State Board of Pardons & Paroles Chapter 2, Section A - Expenditures by Sub Class Account/ Subclass Description APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subtotal 501000 Regular Salaries 511000 Overtime 512000 Permanent Hourly 513000 Temporary Labor Fringe Benefits Allocation 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 518000 Unemployment Insurance 519000 Workers' Compensation 520000 Merit System Assessments 598000 Pay for Performance 599000 Lapse 300 Personal Services 610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation 301 Regular Operating Expense 722000 Motor Vehicle 303 Motor Vehicle Purchases Total Expenditures 1,088,984.00 0.00 86,383.00 113,365.00 187,646.00 1,476,378.00 37.00 3,396.00 12,452.00 5,849.00 15,026.00 3,629.00 40,389.00 0.00 391 Georgia State Board of Pardons & Paroles Expenditures by Sub Class (continued) 713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 189,145.00 304 Equipment 189,145.00 814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Capitalization Thresho 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support 134,054.00 81,759.00 140,390.00 0.00 165,353.00 183,234.00 305 Computer Charges 704,790.00 648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals 306 Real Estate Rentals 0.00 871001 Voice/Data Communication Services - GTA Computer Bi 319,206.00 871002 Voice/Data Communication Services - GTA Data Network 660.00 871003 Voice/Data Communication Services - GTA Telecommun 683,787.00 871000 Voice / Data Communication Services (To pay GTA Invoice 1,003,653.00 872001 Voice/Data Communication Services - Wire/Cable 872002 Voice/Data Communication Services - MPLS 872003 Voice/Data Communication Services - Video 872004 Voice/Data Communication Services - Local Service 872005 Voice/Data Communication Services - Long Distance 872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing 872008 Voice/Data Communication Services - PBX 872008 Voice/Data Communication Services - VOIP 872009 Voice/Data Communication Services - Key System 872010 Voice/Data Communication Services - Mobile/Wireless 19,883.00 872011 Voice/Data Communication Services - Other 177,720.00 872000 Voice / Data Communication Services (Vendors OTHER TH 197,603.00 307 Telecommunications Total 1,201,256.00 392 Georgia State Board of Pardons & Paroles Expenditures by Sub Class (continued) 723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings 309 Capital Outlay 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 [IT Expenditure] Professional/Technical Services - Comp 852000 [IT Expenditure] Professional/Technical Services - Comp 312 Contracts 750000 Transfers Out 314 Transfers 690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants 315 Grants SPECIAL LINE ITEM EXPENDITURES 0.00 49,762.00 0.00 657,653.00 702.00 708,117.00 0.00 0.00 200 Bonds 0.00 847 Investment for Modernization 0.00 393 Georgia State Board of Pardons & Paroles Expenditures by Sub Class (continued) 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts - Private Organizations 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 871001 Voice/Data Communication Services - GTA Computer Bill 871002 Voice/Data Communication Services - GTA Data Network Bill 871003 Voice/Data Communication Services - GTA Telecommunications Bill 871000 Voice / Data Communication Services (To pay GTA Invoice 0.00 872001 Voice/Data Communication Services - Wire/Cable 872002 Voice/Data Communication Services - MPLS 872003 Voice/Data Communication Services - Video 872004 Voice/Data Communication Services - Local Service 872005 Voice/Data Communication Services - Long Distance 872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing 872008 Voice/Data Communication Services - PBX 872008 Voice/Data Communication Services - VOIP 872009 Voice/Data Communication Services - Key System 872010 Voice/Data Communication Services - Mobile/Wireless 872011 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Vendors OTHER TH 0.00 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 885 Operating Expenses Colleges 0.00 394 Georgia State Board of Pardons & Paroles Expenditures by Sub Class (continued) 501000 Regular Salaries 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 618000 Energy 627000 Other Operating Expense 640000 Travel 651000 Per Diem & Fees 653000 Contracts 863000 [IT Expenditure] Software (Not Capitalized) 871001 Voice/Data Communication Services - GTA Computer Bill 872000 Voice / Data Communication Services (Vendors OTHER THAN GTA ) 889 Quickstart 0.00 000 Other 0.00 000 Other 0.00 000 Other TOTAL EXPENDITURES State Funds Federal Funds Other Funds Full Time Equivalent Positions Full Time Equivalent Consultants 0.00 4,320,075.00 21.80 2.30 395 Georgia State Board of Pardons & Paroles Chapter 2, Section B - Expenditures by Application Application Consultant Position FY 2008 Name (include short name and/or Acronym) FTE's FTE's Expenditures Case Management System Conversion 4.3 502443 Guidelines Revision 2.1 146,080 Victim Notifications Implement Business Continuity/Disaster Recovery Environment 0.15 16,258 0.85 341,592 STATS System Upgrades/Revision 2.35 153,599 Strategic Planning and Performance Management Staff Training Electronic Personnel & Training Records Expand Employee Connectivity Options Criminal Justice Data Sharing Conversion to Service Oriented Architecture Business Application Migration Restitution System Web Page Conversion Development of Online Transitional Housing Resource Manual Replace Lotus Notes Help Desk Software Revalidate and Expand Supervision Risk Instrument Clemency Online Navigation System (CONS) Agency Specific Application Maintenance/Modification TOTAL Applications Expenditures TOTAL Applications Positions TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions TOTAL EXPENDITURES TOTAL POSITIONS 1 1.35 0.05 0.15 0.3 0.2 0.85 0.6 0.3 0.35 0.3 0.4 2.3 1.1 2.1 2.3 18.8 0 3 2.3 21.8 97,328 145,544 3,123 15,895 24,080 15,496 47,284 34,916 32,260 36,303 44,466 143,207 445,590 188,368 2433832 1888580 4322412 396 Georgia State Board of Pardons & Paroles Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) Application A: Case Management System Conversion Program or Sub-Program: Parole Supervision Description of Application Function: Convert existing Lotus Notes Case Management System to secure web application. o Platform/Host: o Operating System: o Database: Sun Solaris 10 Oracle Annual Volume: Unit of Measure: FY 2008 $502,443 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 4.3 Application B: Guidelines Revision Program or Sub-Program: Clemency Description of Application Function: Provide automated, empirically based information for decision making support to Clemency decision making. o Platform/Host: o Operating System: o Database: Sun Solaris 10 Oracle Annual Volume: Unit of Measure: FY 2008 $146,080 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 2.1 Application C: STATS SYSTEM UPGRADES/REVISION Program or Sub-Program: Administration Description of Application Function: The agency maintains a web based tool that allows users to generate statistical reports on important processes such as supervision activities. This tool is vital for effectively managing the business of the agency. o Platform/Host: Sun 397 Georgia State Board of Pardons & Paroles o Operating System: o Database: Solaris 10 Oracle Annual Volume: Unit of Measure: FY 2008 $153,599 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 2.35 Application D: Victim Notifications Program or Sub-Program: Victim Services Description of Application Function: Provide improved information and notification services through in-house notification system. o Platform/Host: o Operating System: o Database: Intel Windows 2000 SQL Server Annual Volume: Unit of Measure: FY 2008 $16,258 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.15 Application E: Implement Business Continuity/Disaster Recovery Environment Program or Sub-Program: Administration Description of Application Function: Design and implement a disaster recovery environment for agency systems and data, including offsite data storage. o Platform/Host: o Operating System: o Database: Intel/Sun Windows 2000/2003, Solaris 10 Oracle, Lotus Notes, SQL Server Annual Volume: Unit of Measure: FY 2008 $341,592 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.85 Application F: Electronic Personnel and Training Records Program or Sub-Program: Administration Description of Application Function: 398 Georgia State Board of Pardons & Paroles Design and implement a disaster recovery environment for agency systems and data, including offsite data storage. o Platform/Host: o Operating System: o Database: Intel/Sun Windows 2000/2003, Solaris 10 SQL Server Annual Volume: Unit of Measure: FY 2008 $3,123 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.05 Application G: Expand Employee Connectivity Options Program or Sub-Program: Administration Description of Application Function: Agency initiative to expand means by which authorized employees for review in a secure web based environment. o Platform/Host: o Operating System: o Database: Intel/Sun Windows 2000/2003, Solaris 10 Not Reported Annual Volume: Unit of Measure: FY 2008 $15,895 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.15 Application H: Criminal Justice Data Sharing Program or Sub-Program: Administration Description of Application Function: Initiative of CJ agencies to improve and expand data sharing and integration opportunities that improve information availability and operational effectiveness of CJ agencies o Platform/Host: o Operating System: o Database: Intel/Sun Windows 2000/2003, Solaris 10 Oracle, Lotus Notes Annual Volume: Unit of Measure: FY 2008 $24,080 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.30 399 Georgia State Board of Pardons & Paroles Application I: Conversion to Service Oriented Architecture Program or Sub-Program: Administration Description of Application Function: Integral to agency projects, this initiative will involve design review and refactoring of systems to take advantage of internally and externally available services and reduction in redundancy of application logic. o Platform/Host: o Operating System: o Database: Intel/Sun Windows 2000/2003, Solaris 10 Not Reported Annual Volume: Unit of Measure: FY 2008 $15,496 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.20 Application J: Business Application Migration Program or Sub-Program: Administration Description of Application Function: Agency Initiative to migrate Lotus Notes business applications to secure web enabled applications that are reusable by other agencies and state o Platform/Host: o Operating System: o Database: Intel/Sun Windows 2000/2003, Solaris 10 Oracle Annual Volume: Unit of Measure: FY 2008 $47,284 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.85 Application K: Restitution System Program or Sub-Program: Administration Description of Application Function: Automated system to process restitution payments made by offenders and properly distribute to victims of crime o Platform/Host: o Operating System: o Database: Sun Solaris 10 Oracle 400 Georgia State Board of Pardons & Paroles Annual Volume: Unit of Measure: FY 2008 $34,916 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.60 Application L: Web Page Conversion Program or Sub-Program: Administration Description of Application Function: Agency Web Site. Provides updated information to public and media. Serves as access point for crime victims to register for notification of changes in offender status. o Platform/Host: o Operating System: o Database: Sun Solaris 10 Oracle Annual Volume: Unit of Measure: FY 2008 $32,260 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.30 Application M: Development of Online Transitional Housing Resource Manual Program or Sub-Program: Administration Description of Application Function: Convert existing paper based resource manual to searchable electronic manual that can be easily shared with partner agencies and dynamically updated to reflect changes in available resources. o Platform/Host: o Operating System: o Database: Sun Solaris 10 Oracle Annual Volume: Unit of Measure: FY 2008 $36,302 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.35 Application N: Replace Lotus Notes Help Desk Software Program or Sub-Program: Administration Description of Application Function: 401 Georgia State Board of Pardons & Paroles Replace legacy Help Desk system with custom configured vendor provided web based product o Platform/Host: o Operating System: o Database: Intel/Sun Windows 2000/2003, Solaris 10 SQL Server/Oracle Annual Volume: Unit of Measure: FY 2008 $44,466 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.30 Application O: Revalidate and Expand Supervision Risk Instrument Program or Sub-Program: Administration Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Intel/Sun Windows 2000/2003, Solaris 10 Oracle Annual Volume: Unit of Measure: FY 2008 $143,207 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.40 Application P: Strategic Planning and Performance Management Program or Sub-Program: Administration Description of Application Function: The agency's IT unit is responsible for managing the agency's strategic planning process and for maintaining and generating all of the statistical information used in performance measurement, planning, and managing agency operations. o Platform/Host: o Operating System: o Database: Sun Solaris 10 Oracle Annual Volume: Unit of Measure: FY 2008 $97,328 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 1.00 402 Georgia State Board of Pardons & Paroles Application Q: Staff Training Program or Sub-Program: Administration Description of Application Function: The agency places significant importance on staff development and includes training in every employee's performance plan. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2008 $145,544 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 1.35 Application R: Clemency Online Navigation System, CONS Program or Sub-Program: Clemency Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Sun Solaris 10 Oracle Annual Volume: Unit of Measure: FY 2008 $445,590 Not Reported Not Reported Consultant FTEs: 2.30 Staff FTEs: 1.10 Application S: Agency Specific Application Maintenance/Modification Program or Sub-Program: Administration Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Intel/Sun Windows 2000/2003, Solaris 10 Oracle, Lotus Notes, SQL Server Annual Volume: Unit of Measure: FY 2008 Not Reported Not Reported Consultant FTEs: Staff FTEs: 403 $188,368 Georgia State Board of Pardons & Paroles 0.00 2.10 404 Georgia State Board of Pardons & Paroles Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Wireless Devices Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Scanners Other DESCRIPTION Gateway E 2000,4100,4300,4500,4610,6610,Profile 6 Gateway 450ROG, M275, 460, 465, 475 Blackberry (21), Air Cards (33), Cell Phones (5), Southern Linc (448) HP Laser Jets, HP Color Laser Jets HP Laser Jets, HP Desk Jets Flat Bed (60) Dulex/Auto Feed (9) LiveScan Fingerprint System QUANTITY 449 823 507 87 6 73 6 127 202 9 1 2,290 Capitalized Asset Value of IT Equipment: $319,965 General Age and Condition of Equipment: Description of condition. Most equipment is less than 3-4 years old, although some servers and workstations are 5+ years old. Agency goal is to replace aging infrastructure and workstations on 3 year cycle. 405 State of Georgia Information Technology Expenditures Report Fiscal Year 2008 For Period July 1, 2007 June 30, 2008 Georgia Department of Public Safety 0 Georgia Department of Public Safety Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision The Georgia State Patrol will become the premier law enforcement agency in the State of Georgia, who will be the model of maximizing technology, allowing employees to reach their goals, and providing public safety on roadways and at state facilities. Agency Mission The mission of the Georgia Department of Public Safety is to patrol the public roads and highways of the state of Georgia, to safeguard the lives and property of the public, and to investigate traffic crashes. Members of the department will prevent, detect, and investigate violations of the criminal laws of this state, any other state, or the United States which are committed upon these public roads and highways or upon property appertaining thereto and arrest those persons who violate such criminal laws. Agency Strategic Goals Maximize resource utilization and control costs. Leverage technology to improve service and operations efficiency. Enhance enforcement efforts in targeted areas. Improve and upgrade existing infrastructure and workforce to provide for increased demand for service. Improve Public Image and establish a competitive position in the labor market. 414 Georgia Department of Public Safety Agency IT Projects PROJECT A: SharePoint Dashboard Project Description and Benefit: Give DPS management easy access to information and the ability to monitor the performance of operational processes. Description: Microsoft SharePoint Server with Dashboard running on an internal server. Monitor critical business processes and activities using metrics of business performance. Manage people and processes to improve decisions, optimize business performance Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $ 63,000 RPF Not Needed Planning/Analysis/Design High Unknown State Funds $63,000 Federal/Other Funds $0 PROJECT B: Mobile Computing and Digital Video Project Description and Benefit: To determine if mobile computing devices and digital video systems increase the efficiency and effectiveness of Troopers. Mobile Computers and Digital Video Recorders are versatile technologies that improve information quality and accessibility, increase operational efficiency, enhance management effectiveness and can potentially improve Trooper safety. During this 6 month project, we will evaluate a variety of mobile computers, digital video systems, broadband data access carriers and equipment, computer docks and mounts, data antennas, GPS mapping tools, GCIC access software, persistency software, encrypted wireless communications, wireless connectivity from vehicles to Post computers, digital video access and storage, installation, training, support, integration and costs. At the conclusion of the project, we will present an evaluation to the Command Staff. After their review, we hope to go forward with a Request for Proposal (RFP) for a Managed Services Contract. This contract could be used to equip all Troopers and Officers with mobile computers and digital video systems. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported Construction/Implementation Complete/Maintenance High $8,500,000 State Funds Not Reported Federal/Other Funds Not Reported 415 Georgia Department of Public Safety PROJECT C: IT Business Continuity Project Description and Benefit: Reduce Risk, Improve Operations, and Increase flexibility in daily operations for handling both planned and unplanned downtime. Setup IT failover site at our Patrol Post in Gainesville, GA. This Post will be equipped with systems that will automatically backup systems at HQ and operate in case of a failure of HQ systems. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported Construction/Implementation High Not Reported State Funds Federal/Other Funds Not Reported Not Reported Agency Major IT Accomplishments Business Continuity Planning and Implementation Completed project. Systems Upgrade Updated all out of warranty systems in field and HQ. 416 Georgia Department of Public Safety Chapter 2, Section A - Expenditures by Sub Class Account/ Subclass Description APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subtotal 501000 Regular Salaries 503000 Supplemental Pay 512000 Permanent Hourly 513000 Temporary Labor Fringe Benefits Allocation 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 518000 Unemployment Insurance 519000 Workers' Compensation 520000 Merit System Assessments 598000 Pay for Performance 599000 Lapse 300 Personal Services 610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases-Disputed charges 627000 Other Operating Expense 640000 Travel 740000 Depreciation 301 Regular Operating Expense 722000 Motor Vehicle 303 Motor Vehicle Purchases Total Expenditures 534,410 600 560 38,802 55,594 122,212 752,178 33 18,577 808 259 (23) 5,914 2,288 27,856 - 417 Georgia Department of Public Safety Expenditures by Sub Class (continued) 713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 1,577 1,429,646 304 Equipment 1,431,223 814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Capitalization Thresho 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support 280,217 132,859 1,213,007 11,823 254,766 19,999 305 Computer Charges 1,912,671 648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals 306 Real Estate Rentals - 871001 Voice/Data Communication Services - GTA Computer Bi 272,849 871002 Voice/Data Communication Services - GTA Data Network 1,572,878 871003 Voice/Data Communication Services - GTA Telecommun 1,198,632 871000 Voice / Data Communication Services (To pay GTA Invoice 3,044,359 872001 Voice/Data Communication Services - Wire/Cable 209 872002 Voice/Data Communication Services - MPLS 872003 Voice/Data Communication Services - Video 872004 Voice/Data Communication Services - Local Service 44,478 872005 Voice/Data Communication Services - Long Distance 1,087 872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing 872007 Voice/Data Communication Services - PBX 872008 Voice/Data Communication Services - VOIP 872009 Voice/Data Communication Services - Key System 872010 Voice/Data Communication Services - Mobile/Wireless 328,060 872011 Voice/Data Communication Services - Other 228,865 872000 Voice / Data Communication Services (Vendors OTHER TH 602,699 307 Telecommunications Total 3,647,058 418 Georgia Department of Public Safety Expenditures by Sub Class (continued) 723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings 309 Capital Outlay - 651000 Professional Services 560 652000 Professional Services - Expenses 653000 Contracts 105,000 654000 Contracts - State Organizations 230,000 851000 [IT Expenditure] Professional/Technical Services - Comp 230 852000 [IT Expenditure] Professional/Technical Services - Computer/IT Expenses 312 Contracts 335,790 750000 Transfers Out 314 Transfers - 690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants 315 Grants - SPECIAL LINE ITEM EXPENDITURES 200 Bonds - 847 Investment for Modernization - 419 Georgia Department of Public Safety Expenditures by Sub Class (continued) 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts - Private Organizations 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 871001 Voice/Data Communication Services - GTA Computer Bill 871002 Voice/Data Communication Services - GTA Data Network Bill 871003 Voice/Data Communication Services - GTA Telecommunications Bill 871000 Voice / Data Communication Services (To pay GTA Invoice - 872001 Voice/Data Communication Services - Wire/Cable 872002 Voice/Data Communication Services - MPLS 872003 Voice/Data Communication Services - Video 872004 Voice/Data Communication Services - Local Service 872005 Voice/Data Communication Services - Long Distance 872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing 872007 Voice/Data Communication Services - PBX 872008 Voice/Data Communication Services - VOIP 872009 Voice/Data Communication Services - Key System 872010 Voice/Data Communication Services - Mobile/Wireless 872011 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Vendors OTHER TH - 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 885 Operating Expenses Colleges - Expenditures by Sub Class (continued) 420 Georgia Department of Public Safety 501000 Regular Salaries 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 618000 Energy 627000 Other Operating Expense 640000 Travel 651000 Per Diem & Fees 653000 Contracts 863000 [IT Expenditure] Software (Not Capitalized) 871001 Voice/Data Communication Services - GTA Computer Bill 872000 Voice / Data Communication Services (Vendors OTHER THAN GTA ) 889 Quickstart - 000 Other - 000 Other - 000 Other TOTAL EXPENDITURES State Funds Federal Funds Other Funds Full Time Equivalent Positions Full Time Equivalent Consultants - 8,106,776 6,643,900 647,216 815,660 11 1 421 Georgia Department of Public Safety Chapter 2, Section B - Expenditures by Application 422 Georgia Department of Public Safety 423 Georgia Department of Public Safety Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) Application A: APPLICANT TRACKING Program or Sub-Program: Field Offices and Services Description of Application Function: Tracking system for Trooper and CEO job applicants o Platform/Host: Win2003 o Operating System: Win2003 o Database: SQL Server Annual Volume: Unit of Measure: FY 2008 Not Reported 1,000 Applicants Consultant FTEs: 0.00 Staff FTEs: 0.22 Application B: BADGE NUMBERING Program or Sub-Program: Field Offices and Services Description of Application Function: Name and badge number assignment database o Platform/Host: Win2003 o Operating System: Win2003 o Database: SQL Server Annual Volume: Unit of Measure: FY 2008 Not Reported 800 Employees Consultant FTEs: 0.00 Staff FTEs: 0.22 Application C: CRASH REPORTING - GEORGIA ELECTRONIC TRAFFIC RECORDS INFORMATION SYSTEM (GETRIS) Program or Sub-Program: Field Offices and Services Description of Application Function: Georgia Electronic Traffic Records Information System - Creates Electronic Accident reports o Platform/Host: Windows XP o Operating System: Windows XP o Database: Access 424 Georgia Department of Public Safety Annual Volume: Unit of Measure: FY 2008 Not Reported 40,000 Reports Consultant FTEs: 0.33 Staff FTEs: 0.22 Application D: CRASH REPORTING ARCHIVE Program or Sub-Program: Field Offices and Services Description of Application Function: Database of GSP Accident Reports o Platform/Host: Win2003 o Operating System: Win2003 o Database: SQL Server Annual Volume: Unit of Measure: FY 2008 Not Reported 40,000 Reports Consultant FTEs: 0.00 Staff FTEs: 0.22 Application E: DPS 612 -TROOPER ACTIVITY Program or Sub-Program: Field Offices and Services Description of Application Function: Web based system for maintaining and reporting Trooper Activity o Platform/Host: Win2003 o Operating System: Windows XP o Database: SQL Server Annual Volume: Unit of Measure: FY 2008 Not Reported 5,000,000 Transactions Consultant FTEs: 0.00 Staff FTEs: 0.22 Application F: FLEET ANYWHERE Program or Sub-Program: Field Offices and Services Description of Application Function: Track Fleet expenses. o Platform/Host: Windows NT 4 o Operating System: Windows NT 4 o Database: SQL Server 425 Georgia Department of Public Safety Annual Volume: Unit of Measure: FY 2008 Not Reported 500,000 Transactions Consultant FTEs: 0.00 Staff FTEs: 0.22 Application G: FUEL CARD Program or Sub-Program: Field Offices and Services Description of Application Function: Tracks expenses for fuel usage o Platform/Host: Win2003 o Operating System: Win2003 o Database: Not Reported Annual Volume: Unit of Measure: FY 2008 Not Reported 300,000 Transactions Consultant FTEs: 0.00 Staff FTEs: 0.22 Application H: ID CARD Program or Sub-Program: Field Offices and Services Description of Application Function: Design, print and maintain the ID cards for the agency o Platform/Host: Win2003 o Operating System: Win2003 o Database: SQL Server Annual Volume: Unit of Measure: FY 2008 Not Reported 2,000 Cards Consultant FTEs: 0.00 Staff FTEs: 0.22 Application I: INCIDENT REPORT Program or Sub-Program: Field Offices and Services Description of Application Function: o Platform/Host: Windows XP o Operating System: Windows XP 426 Georgia Department of Public Safety o Database: Access Annual Volume: Unit of Measure: FY 2008 Not Reported 10,000 Records Consultant FTEs: 0.00 Staff FTEs: 0.22 Application J: INTERNAL AFFAIRS Program or Sub-Program: Field Offices and Services Description of Application Function: System for electronically assembling and tracking cases for the Internal Affairs Unit o Platform/Host: Win2003 o Operating System: Win2003 o Database: Access Annual Volume: Unit of Measure: FY 2008 Not Reported 500 Cases Consultant FTEs: 0.00 Staff FTEs: 0.22 Application K: OFF DUTY Program or Sub-Program: Field Offices and Services Description of Application Function: Employment Tracking o Platform/Host: Win2003 o Operating System: Win2003 o Database: Access Annual Volume: Unit of Measure: FY 2008 Not Reported 500 Records Consultant FTEs: 0.00 Staff FTEs: 0.22 Application L: OTIS Program or Sub-Program: MCCD Description of Application Function: Overweight truck information System 427 Georgia Department of Public Safety o Platform/Host: o Operating System: o Database: Win2003 Win2003 SQL Server Annual Volume: Unit of Measure: FY 2008 Not Reported 90,000 Records Consultant FTEs: 0.33 Staff FTEs: 0.22 Application M: PERMITS Program or Sub-Program: Field Offices and Services Description of Application Function: Gun and Yellow Light Permits o Platform/Host: Win2003 o Operating System: Win2003 o Database: SQL Server Annual Volume: Unit of Measure: FY 2008 Not Reported 2,500 Permits Consultant FTEs: 0.00 Staff FTEs: 0.22 Application N: PERSONNEL/PERSONNEL HISTORY Program or Sub-Program: Field Offices and Services Description of Application Function: Program for tracking personnel information from the PeopleSoft system o Platform/Host: Win2003 o Operating System: Win2003 o Database: SQL Server Annual Volume: Unit of Measure: FY 2008 Not Reported 40,000 Updates Consultant FTEs: 0.00 Staff FTEs: 0.22 Application O: PURCHASE CARD Program or Sub-Program: Field Offices and Services Description of Application Function: 428 Georgia Department of Public Safety Tracks agency purchase card purchases o Platform/Host: Not Reported o Operating System: Windows XP o Database: Not Reported Annual Volume: Unit of Measure: FY 2008 Not Reported 5,000 Transactions Consultant FTEs: 0.00 Staff FTEs: 0.22 Application P: RECORDS MANAGEMENT SYSTEM (RMS) Program or Sub-Program: Field Offices and Services Description of Application Function: Records Management System. Pilot program to test feasibility of an agency wide system. o Platform/Host: Win2003 o Operating System: Win2003 o Database: SQL Server Annual Volume: Unit of Measure: FY 2008 Not Reported 10,000 calls Consultant FTEs: 0.00 Staff FTEs: 0.22 Application Q: SAFETYNET Program or Sub-Program: Field Offices and Services Description of Application Function: Commercial Vehicle Inspections. o Platform/Host: Win2000 o Operating System: Win2000 o Database: Oracle Annual Volume: Unit of Measure: FY 2008 Not Reported 153,000 Tapes Consultant FTEs: 0.00 Staff FTEs: 0.22 429 Georgia Department of Public Safety Application R: SUPPLY Program or Sub-Program: Field Offices and Services Description of Application Function: Inventory system for agency supplies o Platform/Host: Win2003 o Operating System: Win2003 o Database: Access Annual Volume: Unit of Measure: FY 2008 Not Reported 3,000 Transactions Consultant FTEs: 0.00 Staff FTEs: 0.22 Application S: EXCHANGE Program or Sub-Program: Field Offices and Services Description of Application Function: Mail Server o Platform/Host: Win2003 o Operating System: Win2003 o Database: Not Reported Annual Volume: Unit of Measure: FY 2008 Not Reported 2,500,000 Messages Consultant FTEs: Not Reported Staff FTEs: 0.22 Application T: TRAINING Program or Sub-Program: Field Offices and Services Description of Application Function: Maintains Training information on Troopers o Platform/Host: Win2003 o Operating System: Win2003 o Database: SQL Server Annual Volume: Unit of Measure: FY 2008 Not Reported 2,000 Transactions Consultant FTEs: Not Reported Staff FTEs: 0.22 430 Georgia Department of Public Safety Application U: WINDOW TINT Program or Sub-Program: Field Offices and Services Description of Application Function: Tint Permits o Platform/Host: Win2003 o Operating System: Win2003 o Database: SQL Server Annual Volume: Unit of Measure: FY 2008 Not Reported 5,000 Records Consultant FTEs: Not Reported Staff FTEs: 0.22 Application V: ADOBE Program or Sub-Program: Field Offices and Services Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Windows XP Windows XP Not Reported Annual Volume: Unit of Measure: FY 2008 Not Reported Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.22 Application W: BANNER SECURITY SYSTEM Program or Sub-Program: Field Offices and Services Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Win2003 Windows XP Access Annual Volume: Unit of Measure: FY 2008 Not Reported Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.22 431 Georgia Department of Public Safety Application X: BARRACUDA Program or Sub-Program: Field Offices and Services Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Not Reported Linux Not Reported Annual Volume: Unit of Measure: FY 2008 Not Reported Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.22 Application Y: BLACKBERRY ENTERPRISE SERVER Program or Sub-Program: Field Offices and Services Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Win2003 Win2003 Not Reported Annual Volume: Unit of Measure: FY 2008 Not Reported Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.22 Application Z: CALL PILOT Program or Sub-Program: Field Offices and Services Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Win2003 Windows XP Not Reported Annual Volume: Unit of Measure: FY 2008 Not Reported Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.22 432 Georgia Department of Public Safety Application AA: CISCO PDM Program or Sub-Program: Field Offices and Services Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Not Reported Cisco Not Reported Annual Volume: Unit of Measure: FY 2008 Not Reported Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.22 Application AB: CISCO RADIUS Program or Sub-Program: Field Offices and Services Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Not Reported Cisco Not Reported Annual Volume: Unit of Measure: FY 2008 Not Reported Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.22 Application AC: CISCO VPN Program or Sub-Program: Field Offices and Services Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Not Reported Cisco Not Reported Annual Volume: Unit of Measure: FY 2008 Not Reported Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.22 433 Georgia Department of Public Safety Application AD: EASY STREET Program or Sub-Program: Field Offices and Services Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Windows XP Windows XP Not Reported Annual Volume: Unit of Measure: FY 2008 Not Reported Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.22 Application AE: GUARD CARD Program or Sub-Program: Field Offices and Services Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Windows XP Windows XP SQL Server Annual Volume: Unit of Measure: FY 2008 Not Reported Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.22 Application AF: HELP DESK Program or Sub-Program: Field Offices and Services Description of Application Function: IT Help Desk o Platform/Host: o Operating System: o Database: Win2003 Windows XP SQL Server Annual Volume: Unit of Measure: FY 2008 Not Reported 300 Tickets Consultant FTEs: 0.00 Staff FTEs: 0.22 434 Georgia Department of Public Safety Application AG: INTEROP Program or Sub-Program: Field Offices and Services Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Windows XP Windows XP SQL Server Annual Volume: Unit of Measure: FY 2008 Not Reported Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.22 Application AH: MAPPOINT Program or Sub-Program: Field Offices and Services Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Windows XP Windows XP Not Reported Annual Volume: Unit of Measure: FY 2008 Not Reported Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.22 Application AI: MS OFFICE Program or Sub-Program: Field Offices and Services Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Windows XP Windows XP Not Reported Annual Volume: Unit of Measure: FY 2008 Not Reported Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.22 435 Georgia Department of Public Safety Application AJ: MS SPYWARE Program or Sub-Program: Field Offices and Services Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Windows XP Windows XP Not Reported Annual Volume: Unit of Measure: FY 2008 Not Reported Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.22 Application AK: NETMOTION Program or Sub-Program: Field Offices and Services Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Win2003 Windows XP Not Reported Annual Volume: Unit of Measure: FY 2008 Not Reported Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.22 Application AM: QTERM Program or Sub-Program: Field Offices and Services Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Windows XP Windows XP Not Reported Annual Volume: Unit of Measure: FY 2008 Not Reported Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.22 436 Georgia Department of Public Safety Application AN: SERVER 2000/2003 Program or Sub-Program: Field Offices and Services Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Win2003 Win2003 Not Reported Annual Volume: Unit of Measure: FY 2008 Not Reported Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.22 Application AO: SQL SERVER Program or Sub-Program: Field Offices and Services Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Win2003 Win2003 SQL Server Annual Volume: Unit of Measure: FY 2008 Not Reported Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.22 Application AP: SYMANTEC ENTERPRISE Program or Sub-Program: Field Offices and Services Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Win2003 Windows XP Not Reported Annual Volume: Unit of Measure: FY 2008 Not Reported Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.22 437 Georgia Department of Public Safety Application AQ: SYMANTEC MAIL SECURITY Program or Sub-Program: Field Offices and Services Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Win2003 Win2003 Not Reported Annual Volume: Unit of Measure: FY 2008 Not Reported Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.22 Application AR: VERITAS Program or Sub-Program: Field Offices and Services Description of Application Function: Backup Software o Platform/Host: o Operating System: o Database: Win2003 Win2003 Not Reported Annual Volume: Unit of Measure: FY 2008 Not Reported 1,500 Tapes Consultant FTEs: 0.00 Staff FTEs: 0.22 Application AS: VIATORES Program or Sub-Program: Field Offices and Services Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Not Reported Linux Not Reported Annual Volume: Unit of Measure: FY 2008 Not Reported Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.22 438 Georgia Department of Public Safety Application AT: VISIO Program or Sub-Program: Field Offices and Services Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Windows XP Windows XP Not Reported Annual Volume: Unit of Measure: FY 2008 Not Reported Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.22 Application AU: VISIONAIR Program or Sub-Program: Field Offices and Services Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Windows XP Windows XP SQL Server Annual Volume: Unit of Measure: FY 2008 Not Reported Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.22 Application AV: VISUAL STUDIO .NET 2003 Program or Sub-Program: Field Offices and Services Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Windows XP Windows XP SQL Server Annual Volume: Unit of Measure: FY 2008 Not Reported Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.22 439 Georgia Department of Public Safety Application AW: VISUAL STUDIO 2005 Program or Sub-Program: Field Offices and Services Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Windows XP Windows XP SQL Server Annual Volume: Unit of Measure: FY 2008 Not Reported Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.22 Application AX: Voyager Program or Sub-Program: Field Offices and Services Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Windows XP Windows XP SQL Server Annual Volume: Unit of Measure: FY 2008 Not Reported Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.22 Application AY: Windows XP Program or Sub-Program: Field Offices and Services Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Windows XP Windows XP Not Reported Annual Volume: Unit of Measure: FY 2008 Not Reported Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.22 440 Georgia Department of Public Safety Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Plotters Scanners Other DESCRIPTION Gateway, Dell, Compaq Gateway, Dell, Compaq Gateway, Dell, Compaq 3 Com & HP Cisco HP HP HP HP Wireless Devices QUANTITY 800 380 22 97 74 500 6 50 Capitalized Asset Value of IT Equipment: Not Reported General Age and Condition of Equipment: Description of condition. 1 to 6 years 1,929 441 State of Georgia Information Technology Expenditures Report Fiscal Year 2008 For Period July 1, 2007 June 30, 2008 Georgia Governor's Office of Highway Safety 0 Georgia Governor's Office of Highway Safety Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision The vision of the Governor's Office of Highway Safety to make Georgia's roadways the safest in the nation. Agency Mission The mission of the Georgia Governor's Office of Highway Safety is to educate the public on highway safety issues and facilitate the implementation of programs that are designed to reduce crashes, injuries and fatalities on Georgia's roadways. Agency Strategic Goals Reduce the number of overall traffic related fatalities on Georgia roadways from impaired driving, speeding, occupant protection violations and other high-risk behavior to 1.0 for every 100 million vehicle miles traveled by FY2010. To reduce alcohol/drug related motor vehicle crashes, injuries and fatalities through the systematic delivery of effective program countermeasures. The overall goal is to reduce the alcohol-related fatality rate from 0.48 to 0.44 fatalities per 100 million vehicle miles of travel during FFY 2008. To increase the proper use of safety belts and child safety restraints systems statewide. The overall program goal is to increase the rate of observed safety belt use to 91% by the end of FFY 2008 of drivers and front seat outboard passengers. To increase public awareness and knowledge of highway safety, create online web access where the highway safety materials are available through a clearinghouse operation. 431 Georgia Governor's Office of Highway Safety Agency IT Projects PROJECT A: Dissemination of Data Project Description and Benefit: This will benefit target populations such as consumers, producers of traffic crash data both state and local. To implement a long-range Strategic Plan for traffic records improvement in Georgia. Provide funding to support major initiatives needed to implement plan for traffic records improvement in Georgia. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $5,000 Not Reported High Not Reported State Funds $0 Federal/Other Funds $5,000 PROJECT B: Manage Grantee Programs Project Description and Benefit: Benefit to Grantees and GOHS Planners. To provide and maintain an online system for all grant reporting and management. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $35,000 Not Reported High $35,000 State Funds $0 Federal/Other Funds $35,000 Agency Major IT Accomplishments Not Reported 432 Georgia Governor's Office of Highway Safety Chapter 2, Section A - Expenditures by Sub Class Account/ Subclass Description APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subtotal 501000 Regular Salaries 511000 Overtime 512000 Permanent Hourly 513000 Temporary Labor Fringe Benefits Allocation 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 518000 Unemployment Insurance 519000 Workers' Compensation 520000 Merit System Assessments 598000 Pay for Performance 599000 Lapse 300 Personal Services 610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation 301 Regular Operating Expense 722000 Motor Vehicle 303 Motor Vehicle Purchases Total Expenditures 52,650 3,053 5,481 12,710 73,894 - 433 Georgia Governor's Office of Highway Safety Expenditures by Sub Class (continued) 713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 1,739 2,455 304 Equipment 4,194 814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Capitalization Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support 1,213 6,278 533 305 Computer Charges 8,024 648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals 306 Real Estate Rentals - 871001 Voice/Data Communication Services - GTA Computer Bill 871002 Voice/Data Communication Services - GTA Data Network Bil 871003 Voice/Data Communication Services - GTA Telecommunicatio 871000 Voice / Data Communication Services (To pay GTA Invoices) Sub 872001 Voice/Data Communication Services - Wire/Cable 872002 Voice/Data Communication Services - MPLS 872003 Voice/Data Communication Services - Video 872004 Voice/Data Communication Services - Local Service 872005 Voice/Data Communication Services - Long Distance 872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing 872008 Voice/Data Communication Services - PBX 872008 Voice/Data Communication Services - VOIP 872009 Voice/Data Communication Services - Key System 872010 Voice/Data Communication Services - Mobile/Wireless 872011 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Vendors OTHER THAN G 10,086 11,927 1,355 23,367 141 15,306 20,897 36,345 307 Telecommunications Total 59,712 434 Georgia Governor's Office of Highway Safety Expenditures by Sub Class (continued) 723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings 309 Capital Outlay 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 [IT Expenditure] Professional/Technical Services - Computer/I 852000 [IT Expenditure] Professional/Technical Services - Computer/I 312 Contracts 750000 Transfers Out 314 Transfers 690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants 315 Grants SPECIAL LINE ITEM EXPENDITURES - 35,413 58 35,471 - - 200 Bonds - 847 Investment for Modernization - 435 Georgia Governor's Office of Highway Safety Expenditures by Sub Class (continued) 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts - Private Organizations 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 871001 Voice/Data Communication Services - GTA Computer Bill 871002 Voice/Data Communication Services - GTA Data Network Bill 871003 Voice/Data Communication Services - GTA Telecommunications Bill 871000 Voice / Data Communication Services (To pay GTA Invoices) Sub - 872001 Voice/Data Communication Services - Wire/Cable 872002 Voice/Data Communication Services - MPLS 872003 Voice/Data Communication Services - Video 872004 Voice/Data Communication Services - Local Service 872005 Voice/Data Communication Services - Long Distance 872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing 872008 Voice/Data Communication Services - PBX 872008 Voice/Data Communication Services - VOIP 872009 Voice/Data Communication Services - Key System 872010 Voice/Data Communication Services - Mobile/Wireless 872011 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Vendors OTHER THAN G - 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 885 Operating Expenses Colleges - 436 Georgia Governor's Office of Highway Safety Expenditures by Sub Class (continued) 501000 Regular Salaries 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 618000 Energy 627000 Other Operating Expense 640000 Travel 651000 Per Diem & Fees 653000 Contracts 863000 [IT Expenditure] Software (Not Capitalized) 871001 Voice/Data Communication Services - GTA Computer Bill 872000 Voice / Data Communication Services (Vendors OTHER THAN GTA ) 889 Quickstart - 000 Other - 000 Other - 000 Other TOTAL EXPENDITURES State Funds Federal Funds Other Funds Full Time Equivalent Positions Full Time Equivalent Consultants - 181,295 5,877 175,417 437 Georgia Governor's Office of Highway Safety Chapter 2, Section B - Expenditures by Application Application Name (include short name and/or Acronym) eGOHS Consultant Position FY 2008 FTE's FTE's Expenditures 35,471.00 TOTAL Applications Expenditures TOTAL Applications Positions TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions TOTAL EXPENDITURES TOTAL POSITIONS 0 0 35471 145823.71 0 0 181294.71 0 0 438 Georgia Governor's Office of Highway Safety Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) eGOHS Program or Sub-Program: Planning & Administration Description of Application Function: Grant Software o Platform/Host: o Operating System: o Database: Web Browser Internet 2003 Server SQL Annual Volume: Unit of Measure: FY 2008 $35,471 213 Grants Consultant FTEs: Not Reported Staff FTEs: Not Reported 439 Georgia Governor's Office of Highway Safety Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Other Scanners LDC Projectors Wireless Devices DESCRIPTION Dell (28), Apple (1) Gateway (6), Dell (13), Toshiba (2), Compaq (14) Compaq DL380 (1), Dell Poweredge 2850 (1), Dell Poweredge 2650 (1) Cisco 2600 (1), Cisco 1800 (1) HP ProCurve 4000M HP Color LaserJet 8550 (1) and Minolta MagicColor 2200 (1) HP4550(1), HP6MP(2),HP3310(2),HP1018(1), HP6P(1),HP2575(3),HP2000C(1),HP2015d(5), HP2710(1),HP2100(4), HP7310(1), Dell1700(1), HP1320(5),HP6940(1),HP7960(1), HP3500(1), UPS 3000 (2) HP (3) Sanyo (1), Toshiba(1), NEC VT670(1) Blackberry 7520(17), Blackberry 7100i(4), Blackberry 8703e(5), and Blackberry 7130e(1) QUANTITY 29 35 3 2 1 2 31 2 3 3 27 138 Capitalized Asset Value of IT Equipment: $ 23,190 General Age and Condition of Equipment: Description of condition. 1-7 Years Old, Good to Fair Condition. The hardware is not very old technology. 440 State of Georgia Information Technology Expenditures Report Fiscal Year 2008 For Period July 1, 2007 June 30, 2008 Georgia Firefighter Standards & Training Council 0 Georgia Firefighter Standards & Training Council Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision Georgia Firefighter Standards and Training Council's vision is to be recognized as a guiding force for the safety of fire service personnel by ensuring that the minimum requirements established in Georgia Law are being met, as well as planning to implement National Standards. Agency Mission To provide professionally trained, competent and ethical firefighters provided with the proper equipment and facilities, to ensure a fire safe environment for our citizens, to establish professional standards for fire service training and including consulting, testing, and certification. Agency Strategic Goals Certify all firefighters (career and volunteer) duly appointed by a legally constituted fire department. To provide a comprehensive certification program for each professional level within the fire service. Work in partnership with local fire departments operating in Georgia to be concurrent with established national standards. Work in partnership with local fire departments operating in Georgia and the Georgia Fire Academy to develop training materials based on national standards. 439 Georgia Firefighter Standards & Training Council Agency IT Projects PROJECT A: Web-Based NIMS (National Incident Management System) Data Access Program Project Description and Benefit: This is a cooperative effort with the Georgia Forestry Commission to host a web-based data program to share National Incident Management System (NIMS) information with authorized parties requiring local, regional, state, and national incident management information. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported Construction/Implementation High Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT B: Web-Based Testing Project Description and Benefit: This is an extension of the computer/LAN based testing that we have already implemented into our office. Web-based testing out in the field will help GFSTC and its customers by giving us the ability to provide test results in a more orderly and timely fashion. Coupled with our new website and information access that it provides, individuals and fire departments will be able to access test results much more quickly than when we give paper-based tests. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported Planning/Analysis/Design High Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT C: Online Data Exchange With Fire Departments/Internet Reporting Project Description and Benefit: Once implemented, this will give GFSTC the ability to have more up-to-date records with fire departments, as well as providing fire departments with a much quicker turn-around period for viewing changes and submissions that they have made to or for their respective department. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported Constuction/Implementation Medium Not Reported State Funds Federal/Other Funds Not Reported Not Reported 440 Georgia Firefighter Standards & Training Council PROJECT D: Online Data Exchange With Individuals/Internet Reporting Project Description and Benefit: Already in the beginning stages of implementation, the ability for individuals in the fire service to update and submit information to GFSTC through our new website will in turn benefit our agency, as well as the individuals themselves. Information about individuals, such as address, phone, email, etc., will more accurate, as well as more up-to-date. This, in effect, will allow us to maintain a better, more reliable connection with individuals in the fire service of Georgia. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported Complete/Maintenance Medium Not Reported State Funds Federal/Other Funds Not Reported Not Reported PROJECT E: Online Data Exchange With Certified Evaluators/Internet Reporting Project Description and Benefit: Already in the beginning stages, the ability for GFSTC certified evaluators to update and submit information to GFSTC through our new website will in turn benefit our agency as well as the evaluators themselves. Evaluator information will be more accurate, as well as more up-to-date. This, in effect, will allow us to maintain a better, more reliable connection with GFSTC certified evaluators. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported Complete/Maintenance Medium Not Reported State Funds Federal/Other Funds Not Reported Not Reported PROJECT F: Test Event Calendar Project Description and Benefit: The GFSTC Test Event Calendar, which is in the infantile stages of implementation, will be a giant step forward in the Test Coordination area of our agency. With the calendar comes the ability for GFSTC certified evaluators to see an upto-date listing of upcoming test events that require evaluator supervision, as well as the ability to sign up to evaluator these test events. Fire service individuals will also benefit from being able to view and sign up for upcoming test events. In addition to benefiting evaluators and individuals, the calendar also provides our Test Coordinator a centralized location to confirm signup and contact information for test events. Project Status Project Priority Lifetime Cost of Project Complete/Maintenance Medium Not Reported 441 Georgia Firefighter Standards & Training Council FY 2008 Total Funding Not Reported State Funds Not Reported Federal/Other Funds Not Reported Agency Major IT Accomplishments GFSTC Online Website Launched our new website, gfstconline.org, which enables enhanced online communication with fire departments, fire service individuals, and GFSTC certified evaluators. Departmental Certification/Registration Lookup Allows Fire Departments to login to our GFSTC Online website to view Certification/Registration information about their members. Individual Certification/Registration Lookup Allows individuals to login to our GFSTC Online website to view their own Certification/Registration information. Online End of Year Reporting Allowed Fire Agencies that had an online account with us to be able to report their annual training hours and core competency dates online for all fire agency staff instead of having to submit them through snail mail or email. Web-Based NIMS (National Incident Management System) Data Access Program Laid out the software infrastructure for NIMS Data Access over the last year, making sure that authorized personnel can have remote access to the NIMS database. Evaluator/Test Event Calendar Successfully launched Test Event Calendar on website that allows evaluators and individuals from all around the state the opportunity to sign up for test events up to two months in advance without having to call into our office or us have to call around looking for evaluators. 442 Georgia Firefighter Standards & Training Council Computer/LAN Based Testing Implemented computer/LAN based testing within our office so as to reduce the amount of paper tests that are given. Also, since the tests are given digitally, they can now be directly input into our database, instead of having to be manually input into the system. 443 Georgia Firefighter Standards & Training Council Chapter 2, Section A - Expenditures by Sub Class Account/ Subclass Description APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subtotal 501000 Regular Salaries 511000 Overtime 512000 Permanent Hourly 513000 Temporary Labor Fringe Benefits Allocation 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 518000 Unemployment Insurance 519000 Workers' Compensation 520000 Merit System Assessments 598000 Pay for Performance 599000 Lapse 300 Personal Services 610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation 301 Regular Operating Expense 722000 Motor Vehicle 303 Motor Vehicle Purchases Total Expenditures 43,602 3,336 4,539 9,960 61,437 - 444 Georgia Firefighter Standards & Training Council Expenditures by Sub Class (continued) 713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 304 Equipment - 814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Capitalization Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support 2,174 256 3,021 590 305 Computer Charges 6,041 648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals 306 Real Estate Rentals - 871001 Voice/Data Communication Services - GTA Computer Bill 871002 Voice/Data Communication Services - GTA Data Network Bill 871003 Voice/Data Communication Services - GTA Telecommunications Bill 871000 Voice / Data Communication Services (To pay GTA Invoices) Sub 872001 Voice/Data Communication Services - Wire/Cable 872002 Voice/Data Communication Services - MPLS 872003 Voice/Data Communication Services - Video 872004 Voice/Data Communication Services - Local Service 872005 Voice/Data Communication Services - Long Distance 872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing 872008 Voice/Data Communication Services - PBX 872008 Voice/Data Communication Services - VOIP 872009 Voice/Data Communication Services - Key System 872010 Voice/Data Communication Services - Mobile/Wireless 872011 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Vendors OTHER THAN G 4,392 4,392 - 307 Telecommunications Total 4,392 445 Georgia Firefighter Standards & Training Council Expenditures by Sub Class (continued) 723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings 309 Capital Outlay - 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 [IT Expenditure] Professional/Technical Services - Computer/IT 852000 [IT Expenditure] Professional/Technical Services - Computer/IT Expenses 312 Contracts - 750000 Transfers Out 314 Transfers - 690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants 315 Grants - SPECIAL LINE ITEM EXPENDITURES 200 Bonds - 847 Investment for Modernization - 446 Georgia Firefighter Standards & Training Council Expenditures by Sub Class (continued) 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts - Private Organizations 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 871001 Voice/Data Communication Services - GTA Computer Bill 871002 Voice/Data Communication Services - GTA Data Network Bill 871003 Voice/Data Communication Services - GTA Telecommunications Bill 871000 Voice / Data Communication Services (To pay GTA Invoices) Sub - 872001 Voice/Data Communication Services - Wire/Cable 872002 Voice/Data Communication Services - MPLS 872003 Voice/Data Communication Services - Video 872004 Voice/Data Communication Services - Local Service 872005 Voice/Data Communication Services - Long Distance 872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing 872008 Voice/Data Communication Services - PBX 872008 Voice/Data Communication Services - VOIP 872009 Voice/Data Communication Services - Key System 872010 Voice/Data Communication Services - Mobile/Wireless 872011 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Vendors OTHER THAN G - 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 885 Operating Expenses Colleges - 447 Georgia Firefighter Standards & Training Council Expenditures by Sub Class (continued) 501000 Regular Salaries 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 618000 Energy 627000 Other Operating Expense 640000 Travel 651000 Per Diem & Fees 653000 Contracts 863000 [IT Expenditure] Software (Not Capitalized) 871001 Voice/Data Communication Services - GTA Computer Bill 872000 Voice / Data Communication Services (Vendors OTHER THAN GTA ) 889 Quickstart - 000 Other - 000 Other - 000 Other TOTAL EXPENDITURES State Funds Federal Funds Other Funds Full Time Equivalent Positions Full Time Equivalent Consultants 71,870 71,870 1 448 Georgia Firefighter Standards & Training Council Chapter 2, Section B - Expenditures by Application Application Name (include short name and/or Acronym) MICROSOFT OFFICE MYSQL/PHP ADOBE ACROBAT PRO LXR SYMANTEC ANTIVIRUS Consultant Position FY 2008 FTE's FTE's Expenditures 3,021 590 TOTAL Applications Expenditures TOTAL Applications Positions TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions TOTAL EXPENDITURES TOTAL POSITIONS 0 0 0 1 0 1 3611 68259 71870 449 Georgia Firefighter Standards & Training Council Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) Application A: MICROSOFT OFFICE Program or Sub-Program: CERTIFICATION Description of Application Function: DOCUMENT EDITING, DATABASE FUNCTIONS, ETC. o Platform/Host: o Operating System: o Database: INTEL WINDOWS NOT REPORTED Annual Volume: Unit of Measure: FY 2008 Not Reported 2,500 # of documents Consultant FTEs: Not Reported Staff FTEs: Not Reported Application B: MYSQL/PHP Program or Sub-Program: CERTIFICATION Description of Application Function: BACK-END AND FRONT-END WEBSERVICES FOR GFSTCONLINE.ORG. o Platform/Host: o Operating System: o Database: INTEL WINDOWS NOT REPORTED Annual Volume: Unit of Measure: FY 2008 Not Reported 90,000 # of visitors Consultant FTEs: Not Reported Staff FTEs: Not Reported Application C: ADOBE ACROBAT PRO Program or Sub-Program: CERTIFICATION Description of Application Function: CREATE PDF DOCS FROM TEXT FILES AND WORD DOCS. o Platform/Host: o Operating System: o Database: INTEL WINDOWS NOT REPORTED 450 Georgia Firefighter Standards & Training Council Annual Volume: Unit of Measure: FY 2008 Not Reported 100 Docs created Consultant FTEs: Not Reported Staff FTEs: Not Reported Application D: LXR Program or Sub-Program: CERTIFICATION Description of Application Function: CREATE AND GIVE STATE AND NATIONAL TESTS. o Platform/Host: o Operating System: o Database: INTEL WINDOWS NOT REPORTED Annual Volume: Unit of Measure: FY 2008 $3,021 10,000 Test given Consultant FTEs: Not Reported Staff FTEs: Not Reported Application E: SYMANTEC ANTIVIRUS Program or Sub-Program: CERTIFICATION Description of Application Function: ANTIVIRUS. o Platform/Host: o Operating System: o Database: INTEL WINDOWS NOT REPORTED Annual Volume: Unit of Measure: FY 2008 $590 15 # of computers Consultant FTEs: Not Reported Staff FTEs: Not Reported 451 Georgia Firefighter Standards & Training Council Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Other DESCRIPTION Dell PowerEdge 2500 HP PROCURVE 2124 CISCO PJX 501 HP LaserJet 2015 DN HP LaserJet 1022 HP SCANJET 8390 UPS HUB HP Proliant ML 350 QUANTITY 11 6 1 1 1 1 9 1 1 2 1 35 Capitalized Asset Value of IT Equipment: $ 16,819 General Age and Condition of Equipment: Description of condition. All hardware is less than 2 years old with the exception of 2 work computers. 452 State of Georgia Information Technology Expenditures Report Fiscal Year 2008 For Period July 1, 2007 June 30, 2008 Georgia Public Safety Training Center 0 Georgia Public Safety Training Center Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision Be recognized by the Georgia Public Safety Community as providing the highest quality public safety training in the nation. Agency Mission We are here to foster professionalism, competency and safety within the ranks of Georgia's Public Safety Community by developing, delivering, facilitating and supporting training which exceeds our customer's needs. Agency Strategic Goals Provide the administrative and logistical support necessary for the development, delivery and evaluation of high quality public safety training in Georgia. The delivery of quality training programs that are unobstructed by shortfalls in administrative or logistical support such as: equipment, materials procurement, scheduling, lodging, food service, maintenance, etc., can be a vast undertaking. Daily, the Training Center teaches, lodges, feeds, and maintains the facilities for hundreds of public safety trainees who are preparing to serve the public by providing a safer Georgia. Outcome: Resident agencies and trainees will see a continuing high level of competency in services provided. Provide a safe, comfortable and sanitary learning environment conducive to the delivery of public safety training. The facilities must be suited to the program content and hands-on skill development necessary for students to successfully learn and then go forth and serve the public. Distractions which inhibit learning must be kept to a minimum. Outcome: Facilities and equipment will be maintained and/or renewed to provide an excellent level of service and sanitation for all trainees. Develop, update and improve training consistent with the needs of Georgia's Public safety community. The delivery of contemporary training programs that are reflective of public safety needs and the unique conditions experienced by public safety agencies as they serve the diverse communities in Georgia. Outcome: The training divisions will review all programming and update curriculum as needed to maintain current master course files on all classes. 449 Georgia Public Safety Training Center Deliver and evaluate training in an efficient and effective manner, with particular attention to accessibility, content and cost. The training delivery system must be evaluated constantly to review the ever changing needs of the customer so that a quality, cost effective product will be available in a fast, friendly and easy manner, resulting in improved competency as evidenced by better on-the-job performance serving the public. Outcome: Staff will monitor training requests both on-campus and at regional sites to assure accessible, quality, cost effective training delivered in a fast, friendly, and easy manner. Employ and maintain a workforce that is professionally competent and is ethnically and gender diverse. This means administering a fair and equitable strategy for recruiting, selecting, training, compensating, and maintaining a workforce to serve the agency in various capacities. Periodically assessing the status of the workforce with respect to professional development, morale, competency and commitment. Outcome: Human resources will continuously monitor workforce composition to assure compliance with work place needs and legal directives. Agency IT Projects PROJECT A: Database Transition to Oracle Project Description and Benefit: In order to make the transition to utilize web based applications and technology, the Training Center has transitioned the budget and student registration databases and applications into Oracle. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported Construction/Implementation High Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT B: On-line Training Delivery Project Description and Benefit: Support quality training either as a stand alone class available on-line or as part of a hybrid course that is attended partially on-site with other course work completed off-site. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported Planning/Analysis/Design High Not Reported State Funds Not Reported Federal/Other Funds Not Reported 450 Georgia Public Safety Training Center PROJECT C: Secure Wireless Access to WAN Project Description and Benefit: Develop and provide safe and secure wireless accesss to the Training Center's Network. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported Complete/Maintenance High Not Reported State Funds Not Reported Federal/Other Funds Not Reported 451 Georgia Public Safety Training Center Agency Major IT Accomplishments Converted all Inventory systems to Oracle This project consisted of re-writing all of our 6 stand alone inventory systems which allows full integration with our budget system Converted the Printing Services production system into an on line Oracle system The new system allows our in house customers to submit their printing requests on line. It also ties back with the budget system. Wireless Access Installed a wireless internet access "hot spot" for our students to use while at the Center. 452 Georgia Public Safety Training Center Chapter 2, Section A - Expenditures by Sub Class Account/ Subclass Description APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subtotal 501000 Regular Salaries 511000 Overtime 512000 Permanent Hourly 513000 Temporary Labor Fringe Benefits Allocation 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 518000 Unemployment Insurance 519000 Workers' Compensation 520000 Merit System Assessments 598000 Pay for Performance 599000 Lapse 300 Personal Services 610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation 301 Regular Operating Expense 722000 Motor Vehicle 303 Motor Vehicle Purchases Total Expenditures 300,890 23,018 31,507 66,692 71 1,579 955 424,712 - 453 Georgia Public Safety Training Center Expenditures by Sub Class (continued) 713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 37,036 304 Equipment 37,036 814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Capitalization Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support 56,458 1,201 85,332 19,410 108,808 305 Computer Charges 271,209 648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals 306 Real Estate Rentals - 871001 Voice/Data Communication Services - GTA Computer Bill 871002 Voice/Data Communication Services - GTA Data Network Bil 109,228 871003 Voice/Data Communication Services - GTA Telecommunicatio 157,285 871000 Voice / Data Communication Services (To pay GTA Invoices) Sub 266,513 872001 Voice/Data Communication Services - Wire/Cable 872002 Voice/Data Communication Services - MPLS 872003 Voice/Data Communication Services - Video 872004 Voice/Data Communication Services - Local Service 872005 Voice/Data Communication Services - Long Distance 872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing 872008 Voice/Data Communication Services - PBX 872008 Voice/Data Communication Services - VOIP 872009 Voice/Data Communication Services - Key System 872010 Voice/Data Communication Services - Mobile/Wireless 2,426 872011 Voice/Data Communication Services - Other 9,416 872000 Voice / Data Communication Services (Vendors OTHER THAN G 11,842 307 Telecommunications Total 278,355 454 Georgia Public Safety Training Center Expenditures by Sub Class (continued) 723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings 309 Capital Outlay - 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 [IT Expenditure] Professional/Technical Services - Computer/IT 852000 [IT Expenditure] Professional/Technical Services - Computer/IT Expenses 312 Contracts - 750000 Transfers Out 314 Transfers - 690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants 315 Grants - SPECIAL LINE ITEM EXPENDITURES 200 Bonds - 847 Investment for Modernization - 455 Georgia Public Safety Training Center Expenditures by Sub Class (continued) 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts - Private Organizations 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 871001 Voice/Data Communication Services - GTA Computer Bill 871002 Voice/Data Communication Services - GTA Data Network Bill 871003 Voice/Data Communication Services - GTA Telecommunications Bill 871000 Voice / Data Communication Services (To pay GTA Invoices) Sub - 872001 Voice/Data Communication Services - Wire/Cable 872002 Voice/Data Communication Services - MPLS 872003 Voice/Data Communication Services - Video 872004 Voice/Data Communication Services - Local Service 872005 Voice/Data Communication Services - Long Distance 872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing 872008 Voice/Data Communication Services - PBX 872008 Voice/Data Communication Services - VOIP 872009 Voice/Data Communication Services - Key System 872010 Voice/Data Communication Services - Mobile/Wireless 872011 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Vendors OTHER THAN G - 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 885 Operating Expenses Colleges - 456 Georgia Public Safety Training Center Expenditures by Sub Class (continued) 501000 Regular Salaries 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 618000 Energy 627000 Other Operating Expense 640000 Travel 651000 Per Diem & Fees 653000 Contracts 863000 [IT Expenditure] Software (Not Capitalized) 871001 Voice/Data Communication Services - GTA Computer Bill 872000 Voice / Data Communication Services (Vendors OTHER THAN GTA ) 889 Quickstart - 000 Other - 000 Other - 000 Other TOTAL EXPENDITURES State Funds Federal Funds Other Funds Full Time Equivalent Positions Full Time Equivalent Consultants - 1,011,312 902,496 4,578 104,238 6 457 Georgia Public Safety Training Center Chapter 2, Section B - Expenditures by Application Application Name (include short name and/or Acronym) The Training Center has no main frame applications Consultant Position FY 2008 FTE's FTE's Expenditures TOTAL Applications Expenditures TOTAL Applications Positions TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions TOTAL EXPENDITURES TOTAL POSITIONS 0 0 0 1011312 0 6 1011312 0 6 458 Georgia Public Safety Training Center Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) Not Reported 459 Georgia Public Safety Training Center Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Plotters Scanners Other Wireless Devices DESCRIPTION Gateway, Dell Gateway, Dell HP, Dell Cisco and 3com Cisco HP and Okidata HP and Okidata NCS Mirapoint Email Filter Buffalo Storage Devices Spam Filter Blackberry & Nextel ($1,900 total) QUANTITY 156 115 12 7 1 38 37 11 1 4 1 8 391 Capitalized Asset Value of IT Equipment: $376,446 General Age and Condition of Equipment: Description of condition. 4 year rotation on Laptops and PC's. Condition-adequate 460 State of Georgia Information Technology Expenditures Report Fiscal Year 2008 For Period July 1, 2007 June 30, 2008 Georgia Public Service Commission 0 Georgia Public Service Commission Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision Not Reported Agency Mission Not Reported. Agency Strategic Goals Not Reported 462 Agency IT Projects Not Reported Georgia Public Service Commission Agency Major IT Accomplishments Not Reported 463 Georgia Public Service Commission Chapter 2, Section A - Expenditures by Sub Class Account/ Subclass Description APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subtotal 501000 Regular Salaries 511000 Overtime 512000 Permanent Hourly 513000 Temporary Labor Fringe Benefits Allocation 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 518000 Unemployment Insurance 519000 Workers' Compensation 520000 Merit System Assessments 598000 Pay for Performance 599000 Lapse 300 Personal Services 610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation 301 Regular Operating Expense 722000 Motor Vehicle 303 Motor Vehicle Purchases Total Expenditures - - 464 Georgia Public Service Commission Expenditures by Sub Class (continued) 713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 184,843 304 Equipment 184,843 814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Capitalization Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support 45,293 25,618 24,302 305 Computer Charges 95,213 648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals 306 Real Estate Rentals - 871001 Voice/Data Communication Services - GTA Computer Bill 871002 Voice/Data Communication Services - GTA Data Network Bil 871003 Voice/Data Communication Services - GTA Telecommunicatio 871000 Voice / Data Communication Services (To pay GTA Invoices) Sub 872001 Voice/Data Communication Services - Wire/Cable 872002 Voice/Data Communication Services - MPLS 872003 Voice/Data Communication Services - Video 872004 Voice/Data Communication Services - Local Service 872005 Voice/Data Communication Services - Long Distance 872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing 872008 Voice/Data Communication Services - PBX 872008 Voice/Data Communication Services - VOIP 872009 Voice/Data Communication Services - Key System 872010 Voice/Data Communication Services - Mobile/Wireless 872011 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Vendors OTHER THAN G 9,558 3,865 29,187 42,610 1,358 19,780 6,641 27,779 307 Telecommunications Total 70,389 465 Georgia Public Service Commission Expenditures by Sub Class (continued) 723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings 309 Capital Outlay - 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 [IT Expenditure] Professional/Technical Services - Computer/IT 852000 [IT Expenditure] Professional/Technical Services - Computer/IT Expenses 312 Contracts - 750000 Transfers Out 314 Transfers - 690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants 315 Grants - SPECIAL LINE ITEM EXPENDITURES 200 Bonds - 847 Investment for Modernization - 466 Georgia Public Service Commission Expenditures by Sub Class (continued) 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts - Private Organizations 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 871001 Voice/Data Communication Services - GTA Computer Bill 871002 Voice/Data Communication Services - GTA Data Network Bill 871003 Voice/Data Communication Services - GTA Telecommunications Bill 871000 Voice / Data Communication Services (To pay GTA Invoices) Sub - 872001 Voice/Data Communication Services - Wire/Cable 872002 Voice/Data Communication Services - MPLS 872003 Voice/Data Communication Services - Video 872004 Voice/Data Communication Services - Local Service 872005 Voice/Data Communication Services - Long Distance 872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing 872008 Voice/Data Communication Services - PBX 872008 Voice/Data Communication Services - VOIP 872009 Voice/Data Communication Services - Key System 872010 Voice/Data Communication Services - Mobile/Wireless 872011 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Vendors OTHER THAN G - 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 885 Operating Expenses Colleges - 467 Georgia Public Service Commission Expenditures by Sub Class (continued) 501000 Regular Salaries 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 618000 Energy 627000 Other Operating Expense 640000 Travel 651000 Per Diem & Fees 653000 Contracts 863000 [IT Expenditure] Software (Not Capitalized) 871001 Voice/Data Communication Services - GTA Computer Bill 872000 Voice / Data Communication Services (Vendors OTHER THAN GTA ) 889 Quickstart - 000 Other - 000 Other - 000 Other TOTAL EXPENDITURES State Funds Federal Funds Other Funds Full Time Equivalent Positions Full Time Equivalent Consultants 350,445 350,445 0 468 Georgia Public Service Commission Chapter 2, Section B - Expenditures by Application Application Name (include short name and/or Acronym) Nothing to report Consultant Position FY 2008 FTE's FTE's Expenditures TOTAL Applications Expenditures TOTAL Applications Positions TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions TOTAL EXPENDITURES TOTAL POSITIONS 0 0 0 730377 0 4 730377 0 4 469 Georgia Public Service Commission Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) Not Reported 470 Georgia Public Service Commission Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Other Wireless Devices DESCRIPTION QUANTITY Capitalized Asset Value of IT Equipment: Not Reported General Age and Condition of Equipment: Description of condition. Not Reported 471 State of Georgia Information Technology Expenditures Report Fiscal Year 2008 For Period July 1, 2007 June 30, 208 Georgia Public Broadcasting 0 Georgia Public Broadcasting Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision Engaging Georgians through trusted information, education and entertainment, anytime-anywhere. Agency Mission Our Mission is to create, produce and distribute engaging programs, content and services that educate, inform and entertain Georgians and enrich the quality of their lives. Agency Strategic Goals Financial - Maintain and grow a financially strong, efficient, and stable organization Partnership Build and strengthen partnerships that enhance and expand the programs and services of GPB. Content, Resources and Delivery - Provide relevant, engaging and educational content and services to Georgians through a well developed and maintained delivery infrastructure. 470 Georgia Public Broadcasting Agency IT Projects PROJECT A: Business/Continuity/Disaster Recovery Project Description and Benefit: Finalize and Implement Disaster Recovery Plan Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $42,000 Planning/Analysis/Design High $70,000 State Funds $42,000 Federal/Other Funds $0 PROJECT B: Design GPB workflow from content capture through distribution Project Description and Benefit: Benefits - Will allow GPB to use less people to create more content more efficiently. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $0 RFP Needed-Not Pursuing/Other High $45,000 State Funds $0 Federal/Other Funds $0 PROJECT C: Create a Technical Operations Center for all of GPB to monitor remote systems from a central site. Project Description and Benefit: Benefits - As broadcast systems are moving to an IPbase, consolidating the monitoring using IP systems is needed. This project is well underway. Establishing positions and roles. Training needs have been established and implemented. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $192,278 Complete/Maintenance High $421,000 State Funds $192,278 Federal/Other Funds $0 PROJECT D: Upgrade 14th Street Broadcast Infrastructure. Project Description and Benefit: Upgrade broadcast equipment to support HD production and digital delivery. Project Status Project Priority Construction/Implementation High 471 Georgia Public Broadcasting Lifetime Cost of Project FY 2008 Total Funding $300,000 $300,000 State Funds $0 Federal/Other Funds 3600,000 PROJECT E: Increase interconnections with the planned DOE statewide network as well as a high speed connection to the transmitter towers throughout Georgia. Project Description and Benefit: Benefits - Allows for the dissemination of the content that GPB's digital library will contain. The datacasting portion of this project continues to be in the planning stages. This is a significant component of the digital upgrade. Implementation of the high speed connection to the transmitter towers is well underway. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $518,524 Complete/Maintenance High $518,524 State Funds $0 Federal/Other Funds $518,524 472 Georgia Public Broadcasting Agency Major IT Accomplishments Create terrestrial based interconnect of all TV and Radio Station - Broadcast HD Completed interconnect of 9 TV and 16 Radios through a terrestrial based interconnect. Transmitter towers upgraded to digital to support HD broadcast capability. Design GPB workflow from content capture through distribution Completed design of GPB workflow from content capture through distribution. This will allow GPB to move from a dated tape based broadcast system to an IT file based system. 473 Georgia Public Broadcasting Chapter 2, Section A - Expenditures by Sub Class Account/ Subclass Description APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subtotal 501000 Regular Salaries 502000 Annual Leave Pay Out 511000 Overtime 512000 Permanent Hourly 513000 Temporary Labor Fringe Benefits Allocation 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 518000 Unemployment Insurance 519000 Workers' Compensation 520000 Merit System Assessments 598000 Pay for Performance 599000 Lapse 300 Personal Services 610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation 301 Regular Operating Expense 722000 Motor Vehicle 303 Motor Vehicle Purchases Total Expenditures 1,245,772 10,046 53,775 91,690 145,363 286,341 1,886 7,387 4,345 1,846,605 2,420 38,038 139,008 42,853 74,304 150 31,411 11,604 - 339,788 - - 474 Georgia Public Broadcasting Expenditures by Sub Class (continued) 713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 304 Equipment 814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Capitalization Thresho 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support 305 Computer Charges 648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals 306 Real Estate Rentals 871001 Voice/Data Communication Services - GTA Computer Bi 871002 Voice/Data Communication Services - GTA Data Network 871003 Voice/Data Communication Services - GTA Telecommun 871000 Voice / Data Communication Services (To pay GTA Invoice 872001 Voice/Data Communication Services - Wire/Cable 872002 Voice/Data Communication Services - MPLS 872003 Voice/Data Communication Services - Video 872004 Voice/Data Communication Services - Local Service 872005 Voice/Data Communication Services - Long Distance 872006 Voice/Data Communication Services - Voice Mail and Oth 872008 Voice/Data Communication Services - PBX 872008 Voice/Data Communication Services - VOIP 872009 Voice/Data Communication Services - Key System 872010 Voice/Data Communication Services - Mobile/Wireless 872011 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Vendors OTHER TH 307 Telecommunications Total 37,100 124,272 161,372 119,609 4,659 90,672 - 83,158 412,359 710,457 - - 214,117 214,117 419 44,861 9,190 1,274 43,917 15,010 114,671 328,788 475 Georgia Public Broadcasting Expenditures by Sub Class (continued) 723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings 309 Capital Outlay 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 [IT Expenditure] Professional/Technical Services - Comp 852000 [IT Expenditure] Professional/Technical Services - Comp 312 Contracts TOTAL EXPENDITURES State Funds Federal Funds Other Funds Full Time Equivalent Positions Full Time Equivalent Consultants - - 42,000 - 57,703 - 99,703 3,486,713 3,486,713 - 23.98 1.48 476 Georgia Public Broadcasting Chapter 2, Section B - Expenditures by Application Application Name Team Approach Pro Track ScheduAll Virage Back-Up System ADIC AVID Masstech ENCO CheckPoint Louth Consultant Position FY 2008 FTE's FTE's Expenditures 0 3.31 222,346 0 0.05 8,777 0 0.10 18,248 0 1.35 124,581 0 0.18 22,227 0 0.23 67,886 0 0.25 42,281 0 0.18 43,959 0 0.23 47,704 0 0.23 43,843 0 0.28 34,644 TOTAL Applications Expenditures TOTAL Applications Positions TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions TOTAL EXPENDITURES TOTAL POSITIONS 0 6.39 1.48 17.59 1.48 23.98 676,496 2,810,217 3,486,713 477 Georgia Public Broadcasting Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) Application A: TEAM APPROACH Program or Sub-Program: Public Broadcast Services Description of Application Function: This application manages the 16 million records plus in our membership database. o Platform/Host: o Operating System: o Database: Sun UNIX Solaris Oracle Annual Volume: Unit of Measure: FY 2008 $222,346 60,000 Members Consultant FTEs: 0.00 Staff FTEs: 3.31 Application B: PRO TRACK Program or Sub-Program: Public Broadcast Services Description of Application Function: Used by PBS to update GPB on all programming that is available. It is incorporated with our on-air automation system. o Platform/Host: o Operating System: o Database: SCO Unit Linux Informix Annual Volume: Unit of Measure: FY 2008 $8,777 135,000 Programs Consultant FTEs: 0.00 Staff FTEs: 0.05 Application C: SCHEDUALL Program or Sub-Program: Education & Technology Services and Public Broadcast Services Description of Application Function: Scheduling of facility, equipment, contracting resources is managed with this software. o Platform/Host: Intel 478 Georgia Public Broadcasting o Operating System: o Database: Win2003 SQL Annual Volume: Unit of Measure: FY 2008 $18,248 2,000 Transactions Consultant FTEs: 0.00 Staff FTEs: 0.10 Application D: VIRAGE Program or Sub-Program: Education & Technology Services and Public Broadcast Services Description of Application Function: Digitizes, indexes and catalogues video and audio content for search and retrieval. o Platform/Host: o Operating System: o Database: Intel Win2000 MySQL Annual Volume: Unit of Measure: FY 2008 Expenditures: $124,581 300 Hours of audio and video Consultant FTEs: 0.00 Staff FTEs: 1.35 Application E: BACK-UP SYSTEM Program or Sub-Program: Education & Technology Services and Public Broadcast Services Description of Application Function: Backup software that allows the IT division to capture an identical copy of data that is needed in case of system failures. o Platform/Host: o Operating System: o Database: Intel Win2000 Flat File Annual Volume: Unit of Measure: FY 2008 $22,227 19 Systems Consultant FTEs: 0.00 Staff FTEs: 0.18 479 Georgia Public Broadcasting Application F: ADIC Program or Sub-Program: Education & Technology Services and Public Broadcast Services Description of Application Function: Provides long term storage and retrieval of broadcast programming content. o Platform/Host: o Operating System: o Database: Intel Win2000 Flat File Annual Volume: Unit of Measure: FY 2008 $67,886 8,151 Programs Consultant FTEs: 0.00 Staff FTEs: 0.23 Application G: MASSTECH Program or Sub-Program: Education & Technology Services and Public Broadcast Services Description of Application Function: Asset management system that controls media movement between playout servers, ADIC and Hitachi. o Platform/Host: o Operating System: o Database: Intel Win2000 Flat File Annual Volume: Unit of Measure: FY 2008 $43,959 1 System Consultant FTEs: 0.00 Staff FTEs: 0.18 Application H: AVID Program or Sub-Program: Education & Technology Services and Public Broadcast Services Description of Application Function: Program editing system. o Platform/Host: o Operating System: o Database: Intel Win2000 Flat File Annual Volume: 6 480 Georgia Public Broadcasting Unit of Measure: FY 2008 $42,281 Systems Consultant FTEs: 0.00 Staff FTEs: 0.25 Application I: ENCO Program or Sub-Program: Education & Technology Services and Public Broadcast Services Description of Application Function: Audio storage and retrieval of broadcast programming content. o Platform/Host: o Operating System: o Database: Intel Win2000 Flat File Annual Volume: Unit of Measure: FY 2008 $47,704 2 Servers Consultant FTEs: 0.00 Staff FTEs: 0.23 Application J: CHECKPOINT Program or Sub-Program: Education & Technology Services and Public Broadcast Services Description of Application Function: Organization's firewall system. o Platform/Host: o Operating System: o Database: UNIX IPSO Not Reported Annual Volume: Unit of Measure: FY 2008 $43,843 4 Servers Consultant FTEs: 0.00 Staff FTEs: 0.23 Application K: LOUTH Program or Sub-Program: Education & Technology Services and Public Broadcast Services Description of Application Function: Playout automation system for broadcast channels - Education and GPB. o Platform/Host: Intel o Operating System: Win2000 481 Georgia Public Broadcasting o Database: Flat File Annual Volume: Unit of Measure: FY 2008 $36,644 3 Device Servers Consultant FTEs: 0.00 Staff FTEs: 0.28 482 Georgia Public Broadcasting Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Scanners Other Wireless Devices DESCRIPTION P4's, MacPro MacBook, Dell Inspiron & Latitudes IT Network Seven Channel Storage and Video Media Server System ZNX3601HDX HD Playout Server Storage and Media Server System ZNX3601HDX SD Playout Server Storage and Media Server System Origin Server/Metadata - Storage and Media Server System Xiotech SAN 50 TB Storage Array Storage and Media Server System, S NAS heads Including Broadcast Remote Sites Hubs Exabyte Tape Backup System Cable Analyzer Projectors Server and 6 Access Points QUANTITY 199 85 52 1 2 4 1 1 8 34 1 41 33 2 5 1 1 7 7 Total 487 Capitalized Asset Value of IT Equipment: $4,045,139 General Age and Condition of Equipment: 483 Georgia Public Broadcasting Description of condition. 0-4 years old, estimated 25% fair, others good to new 484 State of Georgia Information Technology Expenditures Report Fiscal Year 2008 For Period July 1, 2007 June 30, 2008 Georgia Department of Revenue 0 Georgia Department of Revenue Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision Not Reported Agency Mission To provide the best customer service and operational performance of any taxing authority in the U.S. including the IRS. Agency Strategic Goals Transform DOR to an enterprise focused service model from the current geographical service delivery model. Expand the deployment and use of the E-File/E-Pay Initiative such that at least 50% of all filings, registrations, payments, and refunds are completed electronically. Completion of all processing of paper payments, refunds, and returns within two weeks of receipt during tax season utilizing expanded resource capacity of people and equipment from the expansion of E-File/E-Pay Initiative. Recruit and maintain a qualified workforce Agency IT Projects PROJECT A: Enterprise Data Warehouse Project Description and Benefit: The purpose of this initiative is to provide the DOR with an enterprise wide data warehouse. An enterprise data warehouse will contain integrated, 484 Georgia Department of Revenue granular data (having different levels of detail, over periods of time), that will form the foundation Discovery Programs to identify non filers, filers that underpay and other sources of additional taxes owed to the state. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $0 Will Need RFP Not Yet Started Project High $21,000,000 State Funds $0 Federal/Other Funds $0 PROJECT B: Integrated Tax Solution Project Description and Benefit: A unified solution that presents users a single consistent view of taxpayer information across all tax types and across all business functions (one system, one data, one view). If provides greater productivity, less support and less time to address customer requests and legislative bills. Implement for sales tax, withholding tax and corporate tax. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported Planning/Design/Analysis Construction/Implementation High $42,000,000 State Funds Not Reported Federal/Other Funds Not Reported PROJECT C: Check 21 Project Description and Benefit: To change the current method of processing Department of Revenue tax payments from a manual deposit of paper payments to an electronic deposit directly to the banking institutions. Processing through the current RPS system requires checks be handled multiple times before deposits are physically taken to the bank. Check 21 will streamline this entire process by minimizing the handling of paper and decreasing the time it takes to post a deposit. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported Planning/Design/Analysis High $643,511 State Funds Not Reported Federal/Other Funds Not Reported 485 Georgia Department of Revenue PROJECT D: E-Hire Project Description and Benefit: Developed in house. The application directs all Hiring Managers through the process of Job Code Changes, Salary Increases and New Hires through an electronic system instead of using the current paper form method. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $0 Consturction/Implementation High $244,000 State Funds $0 Federal/Other Funds $0 PROJECT E: Unified Carrier Registration (UCR) Project Description and Benefit: Web based registration for Unified Carrier Registration for Georgia. DOR is currently using a system built by the state of Indiana. The new system will offer payment processing by GADOR of UCR funds. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $0 Planning/Analysis/Design High $700,000 State Funds $0 Federal/Other Funds $0 PROJECT F: Alcohol & Tobacco EXTRACS System Project Description and Benefit: Developed In-house for electronic filing of Alcohol and Tobacco Taxes. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $0 Planning/Analysis/Design High $205,000 State Funds $0 Federal/Other Funds $0 PROJECT G: Fed / State Partnership Project Description and Benefit: Electronic filing with Feds on Partnership Tax returns to reduce paper and streamline the process. 486 Georgia Department of Revenue Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $0 Construction/Implementation High Not Reported State Funds $0 Federal/Other Funds $0 487 Georgia Department of Revenue Agency Major IT Accomplishments Server Virtualization - Completed. Alcohol, IFTA and Amusement License Renewal for year 2007 - Completed Alcohol and Tobacco Citation and Executive Orders Phase I - Completed SAN Upgrade - Completed OCR/Scanner Upgrade - Completed Sales Tax House Bill 219 Completed IRP Bulk File Elien Phase 1 RAR Assessment System County Tag Printer Project PCOMM Replacement CTAB Phase II HB518 - Staggered Dealer Registration SB81 - Disabled Veteran Tag HB1220 Certified Firefighter Tag (CF) HB297 - Sell/Trade Recreational Vehicles HB518 - Change Penalty Date from 90 days to 30 days SB517 - DP Tag for Businesses 488 Georgia Department of Revenue Chapter 2, Section A - Expenditures by Sub Class Account/ Subclass Description APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subtotal 501000 Regular Salaries 511000 Overtime 512000 Permanent Hourly 513000 Temporary Labor Fringe Benefits Allocation 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 518000 Unemployment Insurance 519000 Workers' Compensation 520000 Merit System Assessments 598000 Pay for Performance 599000 Lapse 300 Personal Services 610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation 301 Regular Operating Expense 722000 Motor Vehicle 303 Motor Vehicle Purchases Total Expenditures 8,863,797.52 30,756.00 72,348.00 646,649.00 912,603.00 1,481,833.00 42,742.00 16,684.00 20,580.00 12,087,992.52 36.00 200.00 42.00 34,281.00 51,377.00 557.00 383.00 97,097.00 433.00 31,081.00 13,322.00 - 228,809.00 15,194.00 15,194.00 489 Georgia Department of Revenue Expenditures by Sub Class (continued) 713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 304 Equipment 814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Capitalization Thresho 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support 305 Computer Charges 648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals 306 Real Estate Rentals 871001 Voice/Data Communication Services - GTA Computer Bi 871002 Voice/Data Communication Services - GTA Data Network 871003 Voice/Data Communication Services - GTA Telecommun 871000 Voice / Data Communication Services (To pay GTA Invoice 872001 Voice/Data Communication Services - Wire/Cable 872002 Voice/Data Communication Services - MPLS 872003 Voice/Data Communication Services - Video 872004 Voice/Data Communication Services - Local Service 872005 Voice/Data Communication Services - Long Distance 872006 Voice/Data Communication Services - Voice Mail and Oth 872007 Voice/Data Communication Services - PBX 872008 Voice/Data Communication Services - VOIP 872009 Voice/Data Communication Services - Key System 872010 Voice/Data Communication Services - Mobile/Wireless 872011 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Vendors OTHER TH 307 Telecommunications Total 464,097.00 329,561.00 793,658.00 136,821.62 223,469.60 1,180,412.72 5,435.15 2,083,448.53 (527,895.28) 3,101,692.34 1,292,693.00 - 1,292,693.00 15,295,390.74 30,425.00 2,568,670.92 17,894,486.66 (15,401.00) 4,897.32 395,562.70 571,959.85 957,018.87 18,851,505.53 490 Georgia Department of Revenue Expenditures by Sub Class (continued) 723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings 309 Capital Outlay 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 [IT Expenditure] Professional/Technical Services - Comp 852000 [IT Expenditure] Professional/Technical Services - Comp 312 Contracts 750000 Transfers Out 314 Transfers 690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants 315 Grants SPECIAL LINE ITEM EXPENDITURES - 42,879.00 - 87,776.00 - 6,218,434.00 - 6,349,089.00 - - 200 Bonds - 847 Investment for Modernization TOTAL EXPENDITURES State Funds Federal Funds Other Funds Full Time Equivalent Positions Full Time Equivalent Consultants - 42,720,633.39 34,909,836.57 437,526.73 7,373,270.09 125 491 Georgia Department of Revenue Chapter 2, Section B - Expenditures by Application Application Consultant Position FY 2007 Name (include short name and/or Acronym) FTE's FTE's Expenditures CTA (Centralized Taxpayer Accounting) IRP CTR (Centralized Taxpayer Registration) CMS (Correspondence Management System) Individual Tax (IITS / IATS / Inquiry) WTS GEICS Remittance Processing MailCash EFT (Electronic Filing System) Gratis Corporate Tax System DMS (Document Management System) Motor Fuel Property Tax 11.00 0.00 2.00 4.00 3.00 0.00 0.00 2.00 0.00 0.00 1.00 15.00 0.00 0.00 0.00 14.00 3.00 3.00 3.00 20.00 1.00 3.00 20.00 3.00 1.00 20.00 19.00 5.00 2.00 6.00 3,172,565 314,212 350,915 350,915 2,358,270 93,855 287,878 1,856,948 350,915 75,196 1,915,224 3,897,808 601,569 234,464 777,027 TOTAL Applications Expenditures TOTAL Applications Positions TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions TOTAL EXPENDITURES TOTAL POSITIONS 38.00 123.00 0.00 2.00 38.00 125.00 16,637,762 200,545 16,838,307 492 Georgia Department of Revenue Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) Application A: CORRESPONDENCE MANGEMENT SYSTEM (CMS) Program or Sub-Program: Correspondence Management/Audits Description of Application Function: Scanned images and electronic files related to resolving taxpayer protests. o Platform/Host: o Operating System: o Database: DOR LAN MS Windows Oracle Annual Volume: Unit of Measure: FY 2008 $350,915 48,000; 85,536; 7,070,717; 4,450,263 Converted; Scanned; Resolved; Rows in Application Database; Rows in Image Database Consultant FTEs: 4.00 Staff FTEs: 3.00 Application B: CORPORATE TAX SYSTEM Program or Sub-Program: Returns Processing Description of Application Function: Processes returns (552,580C,600, 600S, 600T, 624, 900), EFT, and estimated payments (602E) o Platform/Host: o Operating System: o Database: DOR LAN MS Windows Oracle Annual Volume: 299,179 Unit of Measure: FY 2008 $3,897,808 Rows in Database Consultant FTEs: 15.00 Staff FTEs: 19.00 Application C: CENTRALIZED TAXPAYER ACCOUNTING (CTA) Program or Sub-Program: Assessments/Collections/Law Enforcement/Call Handling & Tracking Description of Application Function: Balancing, Refunds, & Assessments for most GA Taxes o Platform/Host: GTA IBM Mainframe o Operating System: MVS 493 Georgia Department of Revenue o Database: DB2 Annual Volume: Unit of Measure: FY 2008 $3,172,565 4,849,529; 3,129,702; 1,144,836; 480,382,509; 542,976,530 Returns; Refunds; Notices; Rows in Database; Rows in Historical Database Consultant FTEs: 11.00 Staff FTEs: 14.00 Application D: CENTRALIZED TAXPAYER REGISTRATION (CTR) Program or Sub-Program: Correspondence Management/Licenses and Permits/Audits Description of Application Function: Registration, licensing and permitting of individuals & businesses o Platform/Host: o Operating System: o Database: GTA IBM Mainframe MVS DB2 Annual Volume: Unit of Measure: FY 2008 $350,915 2,892,437; 5,006,273; 252,599,259 Maintenance on Business Tax Type; Maintenance on Name & Address; Rows in Database Consultant FTEs: 2.00 Staff FTEs: 3.00 Application E: DOCUMENT MANAGEMENT SYSTEM (DMS) Program or Sub-Program: Returns Processing/Error Resolution Description of Application Function: Images Major Tax Forms and Provides Web Retrieval Access for Users o Platform/Host: o Operating System: o Database: DOR LAN MS Windows Oracle Annual Volume: Unit of Measure: FY 2008 $601,569 0; 10,318,942; 68,031,549; 82,980,362 Converted; Documents Scanned; Rows in Application Database; Rows in Image Database Consultant FTEs: 0.00 Staff FTEs: 5.00 494 Georgia Department of Revenue Application F: ELETRONIC FILING SYSYTEM (EFT) Program or Sub-Program: Money Deposits Description of Application Function: Receives tax payments electronically - posts valid transactions to Mailcash for pickup by CTA and the tax applications. o Platform/Host: o Operating System: o Database: GTA IBM Mainframe MVS DB2 Annual Volume: Unit of Measure: FY 2008 $75,196 2,163; 5,149; 1,340,254; 5,593,587 Motor Fuel; Corporate; Total Transactions; Rows in Database Consultant FTEs: 0.00 Staff FTEs: 1.00 Application G: INDIVIDUAL TAX (IITS/IATS /INQUIRY) Program or Sub-Program: Returns Processing/Error Resolution/Audits/Call Handling & Tracking Description of Application Function: Processes all Individual Income Tax returns (500, 500EZ) including telefile, 2D barcode and ELF o Platform/Host: o Operating System: o Database: DOR LAN MS Windows Oracle Annual Volume: Unit of Measure: FY 2008 $2,358,270 1,672,416; 2,455,432; 706,418,732 Paper Returns; E-Returns; Rows in Database Consultant FTEs: Staff FTEs: 3.00 20.00 Application H: MAILCASH Program or Sub-Program: Money Deposits Description of Application Function: Processes money and no-money returns, EFT transactions, and the coupon and check information from RPS o Platform/Host: o Operating System: o Database: GTA IBM Mainframe MVS DB2 495 Georgia Department of Revenue Annual Volume: Unit of Measure: FY 2008 $350,915 10,548,161; 234,134,811 Documents Processed; Rows in Database Consultant FTEs: Staff FTEs: 0.00 3.00 Application I: MOTOR FUEL Program or Sub-Program: Returns Processing/Error Resolution Description of Application Function: Processes returns o Platform/Host: o Operating System: o Database: DOR LAN MS Windows Oracle Annual Volume: Unit of Measure: FY 2008 $234,464 10,035; 1,607,535 Records; Rows in Database Consultant FTEs: 0.00 Staff FTEs: 2.00 Application J: PROPERTY TAX Program or Sub-Program: Returns Processing/Error Resolution Description of Application Function: Processes returns, tracks unclaimed property o Platform/Host: o Operating System: o Database: DOR LAN MS Windows Oracle Annual Volume: Unit of Measure: FY 2008 $777,027 2,545,927; 25,413; 1,144,247 Records; Returns; Rows in Database Consultant FTEs: Staff FTEs: 0.00 6.00 Application K: REMITTANCE PROCESSING (RPS) Program or Sub-Program: Money Deposits Description of Application Function: Images and processes all paper checks for all major tax types o Platform/Host: o Operating System: o Database: DOR LAN MS Windows Oracle 496 Georgia Department of Revenue Annual Volume: Unit of Measure: FY 2008 $1,856,948 3,896,225; 124,615,876 Coupons & Checks Processed; Rows in Database Consultant FTEs: 2.00 Staff FTEs: 20.00 Application L: WTS Program or Sub-Program: Returns Processing/Error Resolution Description of Application Function: Processes all Withholding tax returns, EFT, and payment vouchers o Platform/Host: o Operating System: o Database: DOR LAN MS Windows Oracle Annual Volume: Unit of Measure: FY 2008 $93,855 2,660,817; 2,712,729 Returns; Rows in Database Consultant FTEs: 0.00 Staff FTEs: 1.00 Application M: GRATIS Program or Sub-Program: Motor Vehicle Registration/Titling Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: GTA IBM Mainframe MVS DB2 Annual Volume: Unit of Measure: FY 2008 $1,915,224 1,579,462,045 Rows in Database Consultant FTEs: 1.00 Staff FTEs: 20.00 Application N: IRP Program or Sub-Program: Commercial Truck Registration Description of Application Function: Not Reported o Platform/Host: GTA IBM Mainframe o Operating System: MVS 497 Georgia Department of Revenue o Database: DB2 Annual Volume: Unit of Measure: FY 2008 $314,212 Unknown Unknown Consultant FTEs: 0.00 Staff FTEs: 3.00 Application O: GEICS Program or Sub-Program: Insurance Compliance Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: GTA IBM Mainframe MVS DB2 Annual Volume: Unit of Measure: FY 2008 $287,878 Unknown Unknown Consultant FTEs: 0.00 Staff FTEs: 3.00 498 Georgia Department of Revenue Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Storage Area Network Backup Archive Server Scanners Backup Tape Libraries Network Load Balancers Monitors DESCRIPTION Includes GRATISE Upgrade Includes GRATIS Upgrade Purchased separate (Includes GRATIS Upgrade) QUANTITY 509 6 48 41 5 6 1479 4 1 10 3 2 654 Wireless Devices 9 2777 Capitalized Asset Value of IT Equipment: $3,223,967 General Age and Condition of Equipment: Description of condition. Most hardware is 2 months - 4.5 years old. 499 State of Georgia Information Technology Expenditures Report Fiscal Year 2008 For Period July 1, 2007 June 30, 2008 Georgia Secretary of State 0 Georgia Secretary of State Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision The Vision of the Secretary of State is to be the model for government efficiency, accessibility and value to the taxpayer and public. Agency Mission It is the mission of the Secretary of State to be the most customer friendly government agency while protecting the public confidence by regulating businesses and professions, ensuring the integrity of the electoral process, serving as trustee of current and historical information, and reaching out through educational efforts to empower citizens with a better understanding of government. Through the utilization of Information Technology (IT) strategies, the Agency will deliver better, faster customer service in the most efficient manner. Agency Strategic Goals Provide efficient and effective regulation of businesses and occupations to provide maximum public protection. Provide citizens with optimal participation in the electoral process and ensure integrity throughout the process. Maintain the accountability of government and the rights of the public through a statewide program of records management. Increase awareness of Agency services, program offerings, and information available to the public Increase civic and consumer educational programs. 505 Georgia Secretary of State Provide administrative infrastructure and support (i.e. fiscal, HR, IT, capital projects, etc) to facilitate employees' achievement of Agency mission. Maintain a modern and open technology platform that provides flexibility for future adaptability. Agency IT Projects PROJECT A: Elections Information System Current and Ongoing Project Description and Benefit: Mainframe system that allows counties to enter their supply orders, elections results, and political office information as required. Internal staff also use the system to track the status of candidates and generate reports. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported RFP not needed Complete/Maintenance High Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT B: Voter Registration System (SSVR) - Current Project Description and Benefit: Mainframe system used by various staff members and all 159 counties to track and manage the registered voters in Georgia. The data entry from the voter registration cards is the responsibility of each county. Numerous reports, electors' lists and precinct cards are generated from this information. The Agency receives numerous requests for the raw data from political parties, media, general public, and special interest groups. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported RFP not needed Complete/Maintenance High Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT C: Uniform Electronic Voting System - Current Project Description and Benefit: Every county in the state is conducting elections on the same electronic platform with uniform voting equipment. Included in the project was training 506 Georgia Secretary of State for elections officials and citizens; sufficient resources for troubleshooting/help desk functions during implementation, ballot set up and election day support; and technical training on programming hardware. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported Complete/Maintenance High Not Reported State Funds Federal/Other Funds Not Reported Not Reported PROJECT D: Corporations Registration System - (SOSKB) Project Description and Benefit: Commercial, off-the-shelf client/server based application to handle the back office processing of the Corporations division. In addition to the processing and workflow enhancements, the applicaiton includes a sophisticated document imaging module. With more than 2.5 million records and images now available online, Georgians can easily and conveniently research and view the articles and application documents of most companies created after 1997. A new virtual "shopping cart" feature also allows customers to make a single payment for multiple transactions. These new online offerings further expand the Corporations Division's already substantial suite of e-commerce offerings and will result in substantial savings to Georgia taxpayers. In addition to the enhanced functionality, a savings of roughly $300,000 per year has been achieved by removing the corporate database from the state's mainframe computer system and managing the data in-house. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported RFP not needed Complete/Maintenance High Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT E: License 2000 & MyLicense Project - Current and Ongoing Project Description and Benefit: Commercial, off-the-shelf client/server based application to handle the back office processing of the Professional Licensing and Securities Divisions, plus the Georgi Boxing Commission. Since its implementaion in 2002, this project has improved functionality by providing a database that enables PLB staff to license applicants and track licensees. It improves workforce performance by its nature as a relational database. The product was successfully implemented for the Securities and Business Regulation in June 2004. Three SOS offices are now on the same Enterprise solution. In addition to the enhanced functionality, a savings of roughly $250,000 per year has been achieved by removing this data from the state's mainframe computer system and managing it in-house. Project Status Project Priority RFP Not Needed Complete/Maintenance High 507 Georgia Secretary of State Lifetime Cost of Project Not Reported FY 2008 Total Funding Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT F: SOS Web Site Development and Maintenance - Current Project Description and Benefit: This project includes the day to day maintenance of all hardware used in the SOS data center to accomplish the agency mission. Items included in this project hardware, software and maintenance are maintaining the 90+ servers, core router, ASA device, firewalls, etc. The agency replacement cycle for servers is every 5 years. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported Complete/Maintenance High Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT G: Archives Tower Records Information Management (TRIM) Software Project - Current Project Description and Benefit: This project provides unilateral control of state agency records. This records management system reduces lost or misplaced information and reduces reference time. The system provides for tracking of records during the entire life cycle of the record. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported Complete/Maintenance High Not Reported State Funds Federal/Other Funds Not Reported Not Reported PROJECT H: Georgia HOMEPLACE - Current Project Description and Benefit: Improved accessibility, distribution and control of archival documents. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported Complete/Maintenance High Not Reported State Funds Not Reported Federal/Other Funds Not Reported 508 Georgia Secretary of State PROJECT I: Archives VOYAGER Software Project - Current Project Description and Benefit: Improved accessibility, distribution and control of archival collections. Information compiled in VOYAGER is in a compatible format with other libraries and historical repositories. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported Complete/Maintenance High Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT J: SOS Microsoft Enterprise Licensing for Internal Desktops Current and Ongoing Project Description and Benefit: Agency is complete Microsoft shop that leverages the state wide contract with Microsoft for all desktop software. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported Complete/Maintenance Medium Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT K: LICENSE 2000 & MYLICENSE Project - Current and Ongoing Project Description and Benefit: This project will improve functionality by providing a database that enables PLB staff to license applicants and track licensees. It improves workforce performance by its nature as a relational database. Successful implementation of License 2000 and Mylicense in April 2002. Successful implementation of License 2000 and Mylicense for Securities and Business Regulation in June 2004. Two divisions are now on the same Enterprise solution. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding8 Not Reported Complete/Maintenance Low Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT L: Uniform Electronic Poll book- Current and Ongoing Project Description and Benefit: Successful statewide implementation of new electronic poll books for use in each precinct on Election Day. The new tablet based poll books were used in each of the 3000+ polling locations throughout the state for the July 2006 primary 509 Georgia Secretary of State election. Each poll book contains the entire state VR database as well as each ballot combination for each county. By using the electronic poll book, the check-in process is more efficient. It also allows poll workers to direct voters who go to the wrong precinct to the correct one. A primary benefit of using the poll books is in the speed with which credit for voting can be uploaded to the VR mainframe. The credit for voting process was manual prior to this roll out and had to be performed at the local level. The new process is automated and run at the state level. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported Complete/Maintenance High Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT M: Day to day maintenance and upgrades - Current Project Description and Benefit: Continuous upgrades and maintenance benefit all staff by providing with the latest technology. Through the use of the latest technology, employees are able to provide better, faster customer service, which benefits the general public. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported Complete/Maintenance High Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT N: Establish a Truly Centralized, Fully Integrated Voter Registration System - Future Project Description and Benefit: Design, implement and maintain an enhanced voter registration database to provide a truly universal and fully-integrated statewide voter registration system. This will be updated regularly and be fully accessible to the counties. Counties will continue to register voters into the system, while the system will support these efforts by automatically verifying the new registrant's voter eligibility. The time and cost to implement new system will be shared with county offices. The main advantage of moving to a client-server system is increased functionality and significant operating cost savings. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported RFP Needed Not pursuing-budget constraints Medium Not Reported State Funds Not Reported Federal/Other Funds Not Reported 510 Georgia Secretary of State PROJECT O: PLB Document Imaging/ Records Management Program - FY 2009 Project Description and Benefit: In conjunction with the MyLicense Office upgrade, SOS is implementing a document imaging solution for the Professional Licensing Boards. This project has a number of benefits. Currently large volume files, especially those dealing with individual licensees, will be converted to a digital format. This will allow quicker review and analysis, speedier evaluation and investigation, with increased consumer protection by shrinking the time from initial application for licenses to license review and approval. Using digital images will allow the SOS to more conveniently distribute information from our records, especially in our Archives and library programs, to citizens, other agencies and private sector as applicable. Storage costs for our large volume files will be reduced as we gradually eliminated paper as the primary storage medium for current files and move to digital files. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported RFP Not Needed Construction/Implementation High Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT P: Provide for a Voter Verifiable Paper Audit Trail on all Electronic Voting Machines, Audits and Software - Future Project Description and Benefit: Voters should have the ability to review their ballot both electronically and manually on paper, with the opportunity to correct their ballot, before it is officially cast. Unfortunately, the electronic voting machines currently used in Georgia's elections are already obsolete and cannot feasibly be retrofitted with a Voter Verifiable Paper Audit Trail (VVPAT) device. Therefore, implementing VVPAT will require the replacement of all of the current voting machines. The lifecycle of the electronic voting machines dictate new machines by 2010, but the specific platform will be determined by federal mandates. Please note that no work can take place on this project before the adoption of federal standards for voting platforms. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported RFP Needed Not pursuing-other Medium Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT R: Elections Staff and Poll Worker Training and Recruitment - Future Project Description and Benefit: With the new voting equipment and the increasing complexities of our elections process, there is an ever-increasing need for professional training 511 Georgia Secretary of State and enhanced expertise. The Secretary of State's office will work with county elections officials to improve training for poll workers and local election employees. Georgia must have elections staff and poll workers that are well trained in procedures and processes and also in how to effectively deal with problems on Election Day. The state and county offices will partner for consistent pollworker training. The costs to implement will be prorated among 160 users (the 159 counties and state). Online training classes will be used to supplement in person training. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported RFP Not Needed Low Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT S: Implement Additional Security Measures for Electronic Voting Machines and System - Future Project Description and Benefit: There are numerous measures in place to ensure the security of the existing voting machines and to prevent tampering. However, there are additional security measures that must be put into place. Currently, the "hashing" program which is the process of verifying that the software system on the server at the county level has not been corrupted or tampered with -- is an optional process at the county level. These servers create the memory cards that are used in the voting machines on Election Day. This process should become mandatory with each and every server undergoing the hashing program just prior to an election and before the memory cards are created. Those servers and machines must then be locked down after testing for use on Election Day. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported RFP Not Needed Planning/Analysis/Design High Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT V: Digital Archives - Future Project Description and Benefit: The Georgia Archives is working to develop a digital archives system to preserve the historical digital records of Georgia government. As outlined in the Vision Statement, this system will allow state agencies to transfer digital content so that it can be preserved, managed, and accessed by both the agency and the public. This proposed digital archives system will form the core of the Georgia Archives future operations. Included in the digital archives system will be all eligible digital content created and maintained by state government. This content will be entered into the system and then authenticated and described according to Georgia Archives metadata and document creation standards. Content will be available for web searching and Internet viewing, downloading, and printing, or other dissemination methods. We are planning for system implementation December 2008. 512 Georgia Secretary of State Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported Planning/Analysis/Design Medium Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT W: Pilot DAG - Future Project Description and Benefit: To work in partnership with Microsoft to design and implement a pilot digital archives system. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported Planning/Analysis/Design Medium Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT X: Local Government Evaluation Tool - Future Project Description and Benefit: Web-based survey of local government record keeping practices that will allow the Archives to evaluate the impact of services/programs directed towards local governments Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported Planning/Analysis/Design Medium Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT Y: DAG Access Portal - Future Project Description and Benefit: To design and implement a web portal from which agencies and members of the public can access the historical digital records of Georgia government Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported Planning/Analysis/Design Medium Not Reported State Funds Not Reported Federal/Other Funds Not Reported 513 Georgia Secretary of State Agency Major IT Accomplishments License 2000 & Mylicense Project - Current and Ongoing Migrated Georgia Boxing Commission to the agency's standardized platform for licensing. SOS Infrastructure Development and Maintenance - Current Complete redesign of the SOS website, to allow for greater functinality and ease of use by the public. SOS Infrastructure Development and Maintenance - Current Rebulit the core SOS network backbone with gigabit speed hardware, followed by the upgrade of our GTA internet connection to gigabit ethernet. Configured and installed our first SAN device to meet the agency's growing storage needs. Succesfully migrated the agency's e-mail to Microsoft Exchange 2007, and upgraded mail access via the web for enhanced functionality. SOS Infrastructure Development and Maintenance - Current Redesign of the database, applications, and web components supporting the reporting of election results. Color-coded results can now displayed on the SOS website sorted by party and by percentage of total votes. License 2000 & MyLicense Project - Current and Ongoing Successfully tested and began to implement e-mail notifications to licensees when their license is up for renewal. License 2000 & MyLicense Upgrade to MyLicense Office - FY 2009 Began the planning for the enterprise roll-out of the new licensing platform, scheduled for Spring 2009. PLB Document Imaging/ Records Management Program - FY 2009 Began large-scale document imaging at the Professional Licensing Boards Division. 514 Georgia Secretary of State Chapter 2, Section A - Expenditures by Sub Class Account/ Subclass Description APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subtotal 501000 Regular Salaries 511000 Overtime 512000 Permanent Hourly 513000 Temporary Labor Fringe Benefits Allocation 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 518000 Unemployment Insurance 519000 Workers' Compensation 520000 Merit System Assessments 598000 Pay for Performance 599000 Lapse 300 Personal Services 610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation 301 Regular Operating Expense 722000 Motor Vehicle 303 Motor Vehicle Purchases Total Expenditures 527,883 37,869 54,959 120,881 626 5,467 1,911 749,595 2 179 1,341 1,322 375 32 3,331 4,484 11,067 - 515 Georgia Secretary of State Expenditures by Sub Class (continued) 713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 36,207 304 Equipment 36,207 814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Capitalization Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support 20,261 21,591 328,464 166 149,575 135,266 353,916 305 Computer Charges 1,009,239 648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals 306 Real Estate Rentals - 871001 Voice/Data Communication Services - GTA Computer Bill 1,280,399 871002 Voice/Data Communication Services - GTA Data Network Bil 145,869 871003 Voice/Data Communication Services - GTA Telecommunicatio 382,148 871000 Voice / Data Communication Services (To pay GTA Invoices) Sub 1,808,417 872001 Voice/Data Communication Services - Wire/Cable 454 872002 Voice/Data Communication Services - MPLS 872003 Voice/Data Communication Services - Video 872004 Voice/Data Communication Services - Local Service 313 872005 Voice/Data Communication Services - Long Distance 576 872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing 872008 Voice/Data Communication Services - PBX 872008 Voice/Data Communication Services - VOIP 872009 Voice/Data Communication Services - Key System 872010 Voice/Data Communication Services - Mobile/Wireless 43,903 872011 Voice/Data Communication Services - Other 9,179 872000 Voice / Data Communication Services (Vendors OTHER THAN G 54,424 307 Telecommunications Total 1,862,841 516 Georgia Secretary of State Expenditures by Sub Class (continued) 723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings 309 Capital Outlay - 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 [IT Expenditure] Professional/Technical Services - Computer/IT 852000 [IT Expenditure] Professional/Technical Services - Computer/IT Expenses 312 Contracts - 750000 Transfers Out 314 Transfers - 690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants 315 Grants - SPECIAL LINE ITEM EXPENDITURES 200 Bonds - 847 Investment for Modernization - 517 Georgia Secretary of State Expenditures by Sub Class (continued) 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts - Private Organizations 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 871001 Voice/Data Communication Services - GTA Computer Bill 871002 Voice/Data Communication Services - GTA Data Network Bill 871003 Voice/Data Communication Services - GTA Telecommunications Bill 871000 Voice / Data Communication Services (To pay GTA Invoices) Sub - 872001 Voice/Data Communication Services - Wire/Cable 872002 Voice/Data Communication Services - MPLS 872003 Voice/Data Communication Services - Video 872004 Voice/Data Communication Services - Local Service 872005 Voice/Data Communication Services - Long Distance 872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing 872008 Voice/Data Communication Services - PBX 872008 Voice/Data Communication Services - VOIP 872009 Voice/Data Communication Services - Key System 872010 Voice/Data Communication Services - Mobile/Wireless 872011 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Vendors OTHER THAN G - 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 885 Operating Expenses Colleges - 518 Georgia Secretary of State Expenditures by Sub Class (continued) 501000 Regular Salaries 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 618000 Energy 627000 Other Operating Expense 640000 Travel 651000 Per Diem & Fees 653000 Contracts 863000 [IT Expenditure] Software (Not Capitalized) 871001 Voice/Data Communication Services - GTA Computer Bill 872000 Voice / Data Communication Services (Vendors OTHER THAN GTA ) 889 Quickstart - 000 Other - 000 Other - 000 Other TOTAL EXPENDITURES State Funds Federal Funds Other Funds Full Time Equivalent Positions Full Time Equivalent Consultants 3,668,949 13 519 Georgia Secretary of State Chapter 2, Section B - Expenditures by Application Application Name (include short name and/or Acronym) Elections Information system Consultant Position FY 2008 FTE's FTE's Expenditures Voter Registration system Uniform Electronc Voting system Corporations Registration System (SOSKB) License 2000 (System Automation) Tower Records Information Management (TRIM) Georgia Homeplace - University of Georgia Voyager - University of Georgia TOTAL Applications Expenditures TOTAL Applications Positions TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions TOTAL EXPENDITURES TOTAL POSITIONS 0 0 0 3,668,949.27 0 13 3,668,949.27 0 13 520 Georgia Secretary of State Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) Application A: ELECTIONS INFORMATION SYSTEM Program or Sub-Program: Elections Administration Description of Application Function: GTA administered system - Elections Information System - provides information such as number of elections, number state campaign disclosure reports filed, State financial disclosures, number of campaign committee registrations filed, number of candidate declarations of intent filed, number of non candidate committees filed, number of county officers information filed, number of county/municipal committees filed, number of registration applications submitted, number of commissions issued, number of certifications of enrolled acts, number of certifications issued and of identification cards issued. o Platform/Host: o Operating System: o Database: Mainframe Z/OS 1.4 VSAM, DB2 Tablebase Annual Volume: Unit of Measure: FY 2008 Not Reported 17,824 Number of Candidate and Non-Candidate in systems. Consultant FTEs: Staff FTEs: Not Reported Not Reported Application B: VOTER REGISTRATION SYSTEM Program or Sub-Program: Elections - National Voter Registration System Description of Application Function: GTA Administered system - National Voter Registration System Mainframe system - the number of voter registrations - CPU changes, file maintenance, and storage costs. The system is also used by county voter registration officials. The system requires a lot of development costs yearly and there are productions costs for reports and tapes required by county registration offices, candidates for office and press. Volume is the number of records maintained by the system @1 record for registered active and inactive voter. o Platform/Host: o Operating System: o Database: Mainframe Z/OS 1.4 VSAM, DB2 Tablebase Annual Volume: Unit of Measure: 6,592,387 Number of Active and Inactive Registrants 521 Georgia Secretary of State FY 2008 Not Reported Consultant FTEs: Not Reported Staff FTEs: Not Reported Application C: UNIFORM ELECTRONC VOTING SYSTEM Program or Sub-Program: Elections-SUEV Voter Ed. & Technical Support Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Mainframe Z/OS 1.4 VSAM, DB2, Tablebase Annual Volume: Unit of Measure: FY 2008 Not Reported Not Reported Not Reported Consultant FTEs: Not Reported Staff FTEs: Not Reported Application D: CORPORATIONS REGISTRATION SYSTEM (SOSKB) Program or Sub-Program: Corporations Description of Application Function: Business Registration System o Platform/Host: o Operating System: o Database: Client/Server Windows Enterprise Server 2000/2003 SQL Server Annual Volume: Unit of Measure: FY 2008 Not Reported 1,431,385 Number of All Registrants including all statuses Consultant FTEs: Staff FTEs: Not Reported Not Reported Application E: LICENSE 2000 (SYSTEMS AUTOMATION) Program or Sub-Program: Professional Licensing Boards/Securities Description of Application Function: Provide all system functionality used in the administration of the states 38 licensing boards. o Platform/Host: o Operating System: o Database: Client Server Windows Enterprise Server 2000/2003 SQL Server 522 Georgia Secretary of State Annual Volume: Unit of Measure: FY 2008 Not Reported 1,368,391 # active/inactive licensees Consultant FTEs: Not Reported Staff FTEs: Not Reported Application F: TOWER RECORDS INFORMATION MANAGEMENT (TRIM) Program or Sub-Program: Archives Description of Application Function: Records management application was developed by Tower Software. Georgia Division of Archives and History's application includes two databases, Records Center TRIM, launched in May 2000 and TRIM Inventory, launched in June 2000. Current license is for 30 seats. Records Center TRIM identifies state agency records stored in the State Records Center by container and tracks physical location, ownership, retention, and disposition. Initial software purchase for Records Center TRIM and was made in conjunction with the Dept. of Community Affairs in a joint project to manage DCA's paper records. DCS has its own TRIM database to manage DCA records before transferring them to the State Records Center. DCA records management officer has access to Records Center TRIM to request their records from the Records Center. Records Center database currently consists of 116,526 records. Staff continues to add records, goal is to input all 192,000 containers stored in the Records Center. o Platform/Host: o Operating System: o Database: Client Server Enterprise Server SQL Annual Volume: Unit of Measure: FY 2008 Not Reported 298,716/299,821 Records; Inventory Consultant FTEs: Not Reported Staff FTEs: Not Reported Application G: GEORGIA HOMEPLACE - UNIVERSITY OF GEORGIA Program or Sub-Program: Archives Description of Application Function: Not Reported. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: Not Reported Not Reported 523 Georgia Secretary of State FY 2008 Not Reported Consultant FTEs: Not Reported Staff FTEs: Not Reported Application H: VOYAGER - UNIVERSITY OF GEORGIA Program or Sub-Program: Archives Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2008 Not Reported Not Reported Not Reported Consultant FTEs: Not Reported Staff FTEs: Not Reported 524 Georgia Secretary of State Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Other Wireless Devices DESCRIPTION Reported by GTA Dell Various models Dell Various models Dell Various models GTA Owned Cisco 2950, 4006, 3850, 4500, Dell Cisco PIX 515, 501, ASA 5520 Fujitsu High Speed Scanner Scantron Scanner Fujitsu & Kodak Desktop Scanners Tablet PCs - HP Laptop Mobile Printers QUANTITY 350 50 90 53 9 60 250 5 1 31 25 25 949 Capitalized Asset Value of IT Equipment: $ 173,755 General Age and Condition of Equipment: Description of condition. The Office of Secretary of State currently is on a four year replacement cycle for workstation computers. Therefore, one-fourth of the PC equipment is less than 4 years old, one-fourth of the PC equipment is less than 3 years old, one-fourth of the PC equipment is less than 2 years old, and the final fourth of PC equipment is less than 1 year old. 525 State of Georgia Information Technology Expenditures Report Fiscal Year 2008 For Period July 1, 2007 June 30, 2008 Georgia Soil & Water Conservation Commission 0 Georgia Soil & Water Conservation Commission Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision Future Generations of Georgians enjoying abundant soil and water resources. Agency Mission The Georgia Soil and Water Conservation Commission provides soil and water resource information; education; technical, financial and planning assistance; and program oversight to locally led soil and water conservation districts; landowners/users, and local, state, and federal governments to maintain, conserve and wisely use the soil and water resources for all Georgians. Agency Strategic Goals Services are improved and expanded for conservation and enhancement of soil and water resources on Georgia's Agricultural Lands. The District sponsored 357 USDA-constructed flood control watershed dams in Georgia are compliant with the GA Safe Dams Act. The Conservation of Agricultural Water Supplies Program will provide accurate permitted agricultural water use information and increase the use of water saving techniques. The erosion control education and certification program will be implemented and will meet the intent of the law and the needs of stakeholders. Natural Resource Conservation Education reaches more Georgia citizens. The commission's workforce capacity will improve in order to execute timelier implementation of technical and financial assistance programs. 528 Georgia Soil & Water Conservation Commission Technical assistance to landowners and other stakeholders will be improved with researchbased information that will enhance resource decision-making. Agency IT Projects PROJECT A: Internal Geographic Information System Database Project Description and Benefit: Consolidate spatial data resources in centralized database that can be accessed by Commission staff throughout the State. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $0 Planning/Analysis/Design High $36,000 State Funds $0 Federal/Other Funds $0 PROJECT B: Public Geographic Information System Database Project Description and Benefit: Share selected GIS data/information with citizens and other agencies. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $0 Not Reported Not Reported $18,000 State Funds $0 Federal/Other Funds $0 Agency Major IT Accomplishments Agricultural Water Metering Database 529 Georgia Soil & Water Conservation Commission Article I.Consolidated all business functions of One Georgia's Ag Water Metering project into a single database utilizing Oracle Application Express. Automated numerous previously manual tasks and greatly increased accuracy and timeliness of project information. 530 Georgia Soil & Water Conservation Commission Chapter 2, Section A - Expenditures by Sub Class Account/ Subclass Description APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subtotal 501000 Regular Salaries 511000 Overtime 512000 Permanent Hourly 513000 Temporary Labor Fringe Benefits Allocation 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 518000 Unemployment Insurance 519000 Workers' Compensation 520000 Merit System Assessments 598000 Pay for Performance 599000 Lapse 300 Personal Services 610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation 301 Regular Operating Expense 722000 Motor Vehicle 303 Motor Vehicle Purchases Total Expenditures 91,722 5,350 1,376 4,486 109 452 294 103,790 - 531 Georgia Soil & Water Conservation Commission Expenditures by Sub Class (continued) 713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 304 Equipment - 814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Capitalization Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support 13,497 6,760 2,105 3,218 305 Computer Charges 25,580 648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals 306 Real Estate Rentals - 871001 Voice/Data Communication Services - GTA Computer Bill 871002 Voice/Data Communication Services - GTA Data Network Bil 871003 Voice/Data Communication Services - GTA Telecommunicatio 871000 Voice / Data Communication Services (To pay GTA Invoices) Sub 872001 Voice/Data Communication Services - Wire/Cable 872002 Voice/Data Communication Services - MPLS 872003 Voice/Data Communication Services - Video 872004 Voice/Data Communication Services - Local Service 872005 Voice/Data Communication Services - Long Distance 872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing 872008 Voice/Data Communication Services - PBX 872008 Voice/Data Communication Services - VOIP 872009 Voice/Data Communication Services - Key System 872010 Voice/Data Communication Services - Mobile/Wireless 872011 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Vendors OTHER THAN G 18,665 16,556 35,220 8,472 13,192 21,664 307 Telecommunications Total 56,885 532 Georgia Soil & Water Conservation Commission Expenditures by Sub Class (continued) 723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings 309 Capital Outlay - 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 [IT Expenditure] Professional/Technical Services - Computer/IT 852000 [IT Expenditure] Professional/Technical Services - Computer/IT Expenses 312 Contracts - 750000 Transfers Out 314 Transfers - 690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants 315 Grants - SPECIAL LINE ITEM EXPENDITURES 200 Bonds - 847 Investment for Modernization - 533 Georgia Soil & Water Conservation Commission Expenditures by Sub Class (continued) 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts - Private Organizations 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 871001 Voice/Data Communication Services - GTA Computer Bill 871002 Voice/Data Communication Services - GTA Data Network Bill 871003 Voice/Data Communication Services - GTA Telecommunications Bill 871000 Voice / Data Communication Services (To pay GTA Invoices) Sub - 872001 Voice/Data Communication Services - Wire/Cable 872002 Voice/Data Communication Services - MPLS 872003 Voice/Data Communication Services - Video 872004 Voice/Data Communication Services - Local Service 872005 Voice/Data Communication Services - Long Distance 872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing 872008 Voice/Data Communication Services - PBX 872008 Voice/Data Communication Services - VOIP 872009 Voice/Data Communication Services - Key System 872010 Voice/Data Communication Services - Mobile/Wireless 872011 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Vendors OTHER THAN G - 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 885 Operating Expenses Colleges - 534 Georgia Soil & Water Conservation Commission Expenditures by Sub Class (continued) 501000 Regular Salaries 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 618000 Energy 627000 Other Operating Expense 640000 Travel 651000 Per Diem & Fees 653000 Contracts 863000 [IT Expenditure] Software (Not Capitalized) 871001 Voice/Data Communication Services - GTA Computer Bill 872000 Voice / Data Communication Services (Vendors OTHER THAN GTA ) 889 Quickstart - 000 Other - 000 Other - 000 Other TOTAL EXPENDITURES State Funds Federal Funds Other Funds Full Time Equivalent Positions Full Time Equivalent Consultants 186,255 2 535 Georgia Soil & Water Conservation Commission Chapter 2, Section B - Expenditures by Application Application Name (include short name and/or Acronym) Not Reported Consultant Position FY 2008 FTE's FTE's Expenditures TOTAL Applications Expenditures TOTAL Applications Positions TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions TOTAL EXPENDITURES TOTAL POSITIONS 0 0 0 186254.65 0 2 186254.65 0 2 536 Georgia Soil & Water Conservation Commission Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) Application A: E&S CERTIFICATION Program or Sub-Program: Not Reported Description of Application Function: Professional Certification for Soil Disturbing Activities. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2008 Expenditures: Not Reported 11,923 Persons certified or recertified Consultant FTEs: Not Reported Staff FTEs: Not Reported Application B: AG WATER METERING Program or Sub-Program: Not Reported Description of Application Function: Installation and maintenance of meters and collection of agricultural water usage data. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2008 Expenditures: Not Reported 2,183 Meters installed Consultant FTEs: Not Reported Staff FTEs: Not Reported 537 Georgia Soil & Water Conservation Commission Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Scanners Plotter Wireless Devices DESCRIPTION QUANTITY 51 37 7 3 5 8 14 35 8 1 169 Capitalized Asset Value of IT Equipment: Not Reported General Age and Condition of Equipment: Description of condition. Not Reported. 538 State of Georgia Information Technology Expenditures Report Fiscal Year 2008 For Period July 1, 2007 June 30, 2008 Jekyll Island Authority 0 Jekyll Island Authority Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision The Island's cultural resources are maintained, preserved and enhanced as functioning, living landmarks, and used as educational tools that appropriately reflect their unique past, the significance of Jekyll Island in Georgia/US history, achieve our stewardship mission, and capitalize the marketing position of Jekyll Island. Agency Mission Create an environment that promotes, facilitates, and supports technological solutions to improve connectivity and enhance. Provide a workplace data management, communications and operations support network that will advance JIA. Agency Strategic Goals Workforce Productivity and Effectiveness: The JIA will be positioned to attract, develop and retain an empowered, dedicated and well-equipped workforce of appropriate size, thus enhancing productivity and operational effectiveness and resulting in exemplary customer service, increases in the number and enthusiasm level of "Island Ambassadors", and wise investment in JIA's greatest asset--our people. Conservation & Preservation of Natural Resources: The Island's natural resources are sustained and enhanced through development and implementation of conservation management plans (forest, beach, wetlands, wildlife, public access) that achieve stewardship mission and capitalize the marketing position of Jekyll Island. Historic Preservation: The historic structures on Jekyll Island are stabilized, restored and maintained as functioning, living landmarks, appropriately reflecting their unique past and providing resources for their support, in order to conserve important historic links, to enhance visitor experience and education, and to provide viable economic amenities. Revenue Enhancement: Responsible, creative, and aggressive plans are developed, evaluated and when appropriate, implemented to enhance the ability of JIA to produce new or revitalized revenue streams. 537 Jekyll Island Authority Lease Management: Partnerships between JIA and Island lessees are enhanced to influence and assure that lodging, dining, retail and other important guest. Marketing: The Island's unique cultural, historical and environmental attributes and the Island's entertainment amenities are highlighted through marketing strategies that have elevated the public image to one of national prominence, expanded the Island's customer base, increased year-round visitation and enhanced levels of guest expenditures. Foundation Support: The Jekyll Foundation is a fully functioning partner, providing levels of support that augment and expand planning, conservation, education and preservation initiatives, thereby allowing JIA resources to be more fully devoted to operation issues, as well as enriching the guest and staff experience. Technology Infrastructure & Use: An integrated technology plan is designed and is in the initial stages of implementation to provide a workplace data management, communications and operations support network that will advance JIA's ability to increase efficiency, expand markets, and improve stewardship. Heritage Education: The historical and natural heritage of Jekyll Island is thoroughly reflected in every aspect of Island experience such that visitors, residents and JIA employees are knowledgeable and aware of the significance of Jekyll Island in Georgia/US history, Island heritage is preserved, restored and appreciated; and supporting resources are generated. 538 Jekyll Island Authority Agency IT Projects PROJECT A: Order/Configure/Install a New Windows Server Including an Active Directory Domain Project Description and Benefit: Currently the oldest server is a Windows 2000 server Jekyll-2k1. This is also one of our most highly taxed servers as it has both JIA and the JIF's accounting applications running on it, as well as the centralized antivirus distribution. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $0 Planning/Analysis/Design Not Reported $15,000 State Funds Not Reported Federal/Other Funds Not Reported PROJECT B: Email System Implementation Project Description and Benefit: Move to email platform that will meet growing JIA requirement. DNR has paid for GroupWise license through June 09. This project stands to establish the communication infrastructure for JIA. This is a cornerstone decision which will guide continuing efforts towards fully integrated systems for the Island. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $0 Planning/Analysis/Design, Not pursuing due to budget constraints High $30,000 State Funds Not Reported Federal/Other Funds Not Reported PROJECT C: Upgrade CC Machines to the Ingenico Hardware. (Turtle Center, Museum Tours/Gift Shop) Project Description and Benefit: Ingenico hardware is provided through ETS which is our preferred vendor for Credit Card Processing. Upgrading the machines to wireless cradles offers mobility and flexibility as to the placement of machine. Project Status Project Priority Lifetime Cost of Project Not Reported Not Reported $400 FY 2008 Total Funding State Funds Federal/Other Funds $0 Not Reported Not Reported 539 Jekyll Island Authority PROJECT D: Direct Data connectivity with all major sites on the island to Historic District fiber optics network Project Description and Benefit: At the moment each site has a separate internet connection. This will provide infrastructure for fully integrated multimedia application. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $0 Not Reported Not Reported $150,000 State Funds Not Reported Federal/Other Funds Not Reported Agency Major IT Accomplishments Desktops upgrade Purchase/installed and configured15 new PC's. Most of Windows 98 machines have now been retired. CampGround WiFi Complete setup of Public WiFi. This uses Cisco routers to do load balancing and HP Access Points and Antennas. Xerox Printer setup Georgia Sea Turtle Center Data Cabling Wiring the GSTC building. 540 Jekyll Island Authority Chapter 2, Section A - Expenditures by Sub Class Account/ Subclass Description APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subtotal 501000 Regular Salaries 511000 Overtime 512000 Permanent Hourly 513000 Temporary Labor Fringe Benefits Allocation 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 518000 Unemployment Insurance 519000 Workers' Compensation 520000 Merit System Assessments 598000 Pay for Performance 599000 Lapse 300 Personal Services 610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation 301 Regular Operating Expense 722000 Motor Vehicle 303 Motor Vehicle Purchases Total Expenditures 39,903 901 40,804 54,999 54,999 - 541 Jekyll Island Authority Expenditures by Sub Class (continued) 713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 304 Equipment - 814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Capitalization Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support 12,152 31,839 305 Computer Charges 43,991 648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals 306 Real Estate Rentals - 871001 Voice/Data Communication Services - GTA Computer Bill 871002 Voice/Data Communication Services - GTA Data Network Bill 871003 Voice/Data Communication Services - GTA Telecommunicatio 871000 Voice / Data Communication Services (To pay GTA Invoices) Sub 872001 Voice/Data Communication Services - Wire/Cable 872002 Voice/Data Communication Services - MPLS 872003 Voice/Data Communication Services - Video 872004 Voice/Data Communication Services - Local Service 872005 Voice/Data Communication Services - Long Distance 872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing 872008 Voice/Data Communication Services - PBX 872008 Voice/Data Communication Services - VOIP 872009 Voice/Data Communication Services - Key System 872010 Voice/Data Communication Services - Mobile/Wireless 872011 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Vendors OTHER THAN G 62,401 62,401 37,477 18,523 56,000 307 Telecommunications Total 118,401 542 Jekyll Island Authority Expenditures by Sub Class (continued) 723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings 309 Capital Outlay - 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 [IT Expenditure] Professional/Technical Services - Computer/IT 852000 [IT Expenditure] Professional/Technical Services - Computer/IT Expenses 312 Contracts - 750000 Transfers Out 314 Transfers - 690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants 315 Grants - SPECIAL LINE ITEM EXPENDITURES 200 Bonds - 847 Investment for Modernization - 543 Jekyll Island Authority Expenditures by Sub Class (continued) 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts - Private Organizations 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 871001 Voice/Data Communication Services - GTA Computer Bill 871002 Voice/Data Communication Services - GTA Data Network Bill 871003 Voice/Data Communication Services - GTA Telecommunications Bill 871000 Voice / Data Communication Services (To pay GTA Invoices) Sub - 872001 Voice/Data Communication Services - Wire/Cable 872002 Voice/Data Communication Services - MPLS 872003 Voice/Data Communication Services - Video 872004 Voice/Data Communication Services - Local Service 872005 Voice/Data Communication Services - Long Distance 872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing 872008 Voice/Data Communication Services - PBX 872008 Voice/Data Communication Services - VOIP 872009 Voice/Data Communication Services - Key System 872010 Voice/Data Communication Services - Mobile/Wireless 872011 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Vendors OTHER THAN G - 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 885 Operating Expenses Colleges - 544 Jekyll Island Authority Expenditures by Sub Class (continued) 501000 Regular Salaries 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 618000 Energy 627000 Other Operating Expense 640000 Travel 651000 Per Diem & Fees 653000 Contracts 863000 [IT Expenditure] Software (Not Capitalized) 871001 Voice/Data Communication Services - GTA Computer Bill 872000 Voice / Data Communication Services (Vendors OTHER THAN GTA ) 889 Quickstart - 000 Other - 000 Other - 000 Other TOTAL EXPENDITURES State Funds Federal Funds Other Funds Full Time Equivalent Positions Full Time Equivalent Consultants 258,195 1 545 Jekyll Island Authority Chapter 2, Section B - Expenditures by Application Application Name (include short name and/or Acronym) Aloha POS Systems AVATAR Ticketing Software Consultant FTE's Position FTE's FY 2008 Expenditures 2,051 11,916 TOTAL Applications Expenditures TOTAL Applications Positions TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions TOTAL EXPENDITURES TOTAL POSITIONS 0 0 13967 244227.69 0 1 258194.69 0 1 546 Jekyll Island Authority Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) Application A: ALOHA POS SYSTEM Program or Sub-Program: Not Reported Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: x86 Windows XP Not Reported Annual Volume: Unit of Measure: FY 2008 $2,051 Not Available Not Available Consultant FTEs: Not Reported Staff FTEs: Not Reported Application B: AVATAR TICKETING SOFTWARE Program or Sub-Program: Not Reported Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Not Reported Windows 2000 MS SQL 2000 Annual Volume: Unit of Measure: FY 2008 $11,916 Not Available Not Available Consultant FTEs: Not Reported Staff FTEs: Not Reported 547 Jekyll Island Authority Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Plotters Scanners Other DESCRIPTION Dell series Desktop, GX100, Optiplix 655, Optiplix 755 Dell PowerEdge 4200, w/ Windows 2000, Cisco 847, Cisco 1800, Netopia HP, Cisco 2600, LinkSys HP QUANTITY 128 4 5 15 5 4 14 Wireless Devices Linksys accesspoints, HP routers and accesspoints 20 195 Capitalized Asset Value of IT Equipment: $308,806 General Age and Condition of Equipment: Description of condition. 4-6 years old 548 State of Georgia Information Technology Expenditures Report Fiscal Year 2008 For Period July 1, 2007 June 30, 2008 GA Nonpublic Postsecondary Education Commission 0 Georgia Nonpublic Postsecondary Education Commission Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision All of Georgia's nonpublic postsecondary colleges and schools will be authorized according to Georgia law. Agency Mission Through its authorization and complaint processes, NPEC monitors colleges and schools to ensure educational quality and financial stability. Agency Strategic Goals Authorized colleges and schools are educationally sound and financially stable. Information technology systems provide timely, accurate and valuable information to staff, students, schools and the public. The workforce is knowledgeable, skilled and appropriately positioned in the organization. Agency IT Projects Not Reported Agency Major IT Accomplishments Not Reported 554 Georgia Nonpublic Postsecondary Education Commission Chapter 2, Section A - Expenditures by Sub Class Account/ Subclass Description APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subtotal 501000 Regular Salaries 511000 Overtime 512000 Permanent Hourly 513000 Temporary Labor Fringe Benefits Allocation 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 518000 Unemployment Insurance 519000 Workers' Compensation 520000 Merit System Assessments 598000 Pay for Performance 599000 Lapse 300 Personal Services 610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation 301 Regular Operating Expense 722000 Motor Vehicle 303 Motor Vehicle Purchases Total Expenditures - - 555 Georgia Nonpublic Postsecondary Education Commission Expenditures by Sub Class (continued) 713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 304 Equipment 814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Capitalization Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support 305 Computer Charges 648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals 306 Real Estate Rentals 871001 Voice/Data Communication Services - GTA Computer Bill 871002 Voice/Data Communication Services - GTA Data Network Bill 871003 Voice/Data Communication Services - GTA Telecommunications Bill 871000 Voice / Data Communication Services (To pay GTA Invoices) Sub 872001 Voice/Data Communication Services - Wire/Cable 872002 Voice/Data Communication Services - MPLS 872003 Voice/Data Communication Services - Video 872004 Voice/Data Communication Services - Local Service 872005 Voice/Data Communication Services - Long Distance 872006 Voice/Data Communication Services - Voice Mail and Other V 872008 Voice/Data Communication Services - PBX 872008 Voice/Data Communication Services - VOIP 872009 Voice/Data Communication Services - Key System 872010 Voice/Data Communication Services - Mobile/Wireless 872011 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Vendors OTHER THAN G 307 Telecommunications Total - 6,253 3,600 800 215 10,868 - - 3,922 206 488 4,616 4,616 556 Georgia Nonpublic Postsecondary Education Commission Expenditures by Sub Class (continued) 723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings 309 Capital Outlay - 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 [IT Expenditure] Professional/Technical Services - Computer/IT 852000 [IT Expenditure] Professional/Technical Services - Computer/IT Expenses 312 Contracts - 750000 Transfers Out 314 Transfers - 690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants 315 Grants - SPECIAL LINE ITEM EXPENDITURES 200 Bonds - 847 Investment for Modernization - 557 Georgia Nonpublic Postsecondary Education Commission Expenditures by Sub Class (continued) 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts - Private Organizations 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 871001 Voice/Data Communication Services - GTA Computer Bill 871002 Voice/Data Communication Services - GTA Data Network Bill 871003 Voice/Data Communication Services - GTA Telecommunications Bill 871000 Voice / Data Communication Services (To pay GTA Invoices) Sub - 872001 Voice/Data Communication Services - Wire/Cable 872002 Voice/Data Communication Services - MPLS 872003 Voice/Data Communication Services - Video 872004 Voice/Data Communication Services - Local Service 872005 Voice/Data Communication Services - Long Distance 872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing 872008 Voice/Data Communication Services - PBX 872008 Voice/Data Communication Services - VOIP 872009 Voice/Data Communication Services - Key System 872010 Voice/Data Communication Services - Mobile/Wireless 872011 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Vendors OTHER THAN G - 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 885 Operating Expenses Colleges - 558 Georgia Nonpublic Postsecondary Education Commission Expenditures by Sub Class (continued) 501000 Regular Salaries 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 618000 Energy 627000 Other Operating Expense 640000 Travel 651000 Per Diem & Fees 653000 Contracts 863000 [IT Expenditure] Software (Not Capitalized) 871001 Voice/Data Communication Services - GTA Computer Bill 872000 Voice / Data Communication Services (Vendors OTHER THAN GTA ) 889 Quickstart - 000 Other - 000 Other - 000 Other TOTAL EXPENDITURES State Funds Federal Funds Other Funds Full Time Equivalent Positions Full Time Equivalent Consultants 15,484 559 Georgia Nonpublic Postsecondary Education Commission Chapter 2, Section B - Expenditures by Application Application Name (include short name and/or Acronym) Consultant Position FY 2008 FTE's FTE's Expenditures Not Reported TOTAL Applications Expenditures TOTAL Applications Positions TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions TOTAL EXPENDITURES TOTAL POSITIONS 0 0 0 0 0 0 0 15484 15484 560 Georgia Nonpublic Postsecondary Education Commission Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) Not Reported 561 Georgia Nonpublic Postsecondary Education Commission Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Scanners Other DESCRIPTION Dell Optiplex - GX 520(4), GX 270(2), 755(1) Dell Inspiron 8000 (1), Dell Latitude D630 (2), Dell XPS (2), Toshiba P205(3) Dell PowerEdge HP 2600N Color Laserjet HP Color LJ 2500L(1), HP Laserjet 3050(4), HP LJ 6p(1), HP LJ(3) HP C7710A(2), HP 9850A(2) Flat screen monitors QUANTITY 7 8 1 1 9 4 7 Wireless Devices 37 Capitalized Asset Value of IT Equipment: $13,093 General Age and Condition of Equipment: Description of condition. Recent purchase to seven years old. 562 Georgia Nonpublic Postsecondary Education Commission 563 State of Georgia Information Technology Expenditures Report Fiscal Year 2008 For Period July 1, 2007 June 30, 2008 Georgia Subsequent Injury Trust Fund 0 Georgia Subsequent Injury Trust Fund Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision The Board and staff of the Subsequent Injury Trust Fund commit to brining awareness of the financial benefits available to employers, insurers, and their agents by continuing our efforts in building positive relationships. Agency Mission The Subsequent Injury Trust Fund provides reimbursements and information to employers, insurers, and their agents, in those Workers' Compensation claims involving individuals with a pre-existing permanent impairment. Agency Strategic Goals Work with clients and parties at interest on how to properly present claims. Increase agency visibility among insurance agents and risk managers. Build alliances with state agencies that provide employer-related services. Empower all levels of staff with agency-related knowledge. Agency IT Projects PROJECT A: Web Improvement Project Description and Benefit: Constantly improve Website by adding form templates, reports, statistical information, comments to agency via e-mail link, visitor counter, and auto responder and visitor counter. 561 Georgia Subsequent Injury Trust Fund Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported Complete/Maintenance Not Reported Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT B: New Backup System Project Description and Benefit: The network has out grown its current backup system, so we are evaluating other backup solutions. We need a backup scheme that can be performed at regular intervals without human intervention. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported Planning/Analysis/Design Construction/Implementation Not Reported Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT C: Backup for Electronic Imaging Project Description and Benefit: Evaluating how we backup imaged data. This will probably be a separate backup process from the network backup. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported Planning/Analysis/Design Construction/Implementation Complete/Maintenance Not Reported Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT D: Electronic Reimbursement Payments Project Description and Benefit: Electronic (direct deposit) will be used to disburse reimbursement payments. This will decrease paper cost for check printing, bank cost and speed up the reimbursement process for the client. Project Status Project Priority Planning/Analysis/Design Construction/Implementation Complete/Maintenance Not Reported 562 Georgia Subsequent Injury Trust Fund Lifetime Cost of Project FY 2008 Total Funding Not Reported Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT E: Receive Electronic Assessment Payments Project Description and Benefit: Provide the Fund with the ability to receive electronic payments. This will speed up the process by eliminating the lockbox and resulting in a much quicker deposit. Also, this will provide the client with an easier process while ensuring security for large payments. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported Planning/Analysis/Design Not Reported Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT F: Disaster Recovery Review Project Description and Benefit: A review will be completed to ensure the ability to have access to servers by staff available remotely within 48 hours. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported Planning/Analysis/Design Construction/Implementation Not Reported Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT G: New Server Room Project Description and Benefit: Because of change in office location a new server room was constructed. New network wiring for entire office, Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported Planning/Analysis/Design Not Reported Not Reported State Funds Not Reported Federal/Other Funds Not Reported 563 Georgia Subsequent Injury Trust Fund PROJECT H: Reporting Process for State Representatives Project Description and Benefit: Create a process that will inform the Representatives of the dollar amounts reimbursed to their districts. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported Planning/Analysis/Design Not Reported Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT I: Remote Access Project Description and Benefit: Provided staff with remote access ability, allowing staff to work from home. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported Not Reported Not Reported Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT J: Security Project Project Description and Benefit: Implementation of a security platform that provides a basic foundation for security requirements. This includes firewall, virus wall, remote access, and an appliance to manage internet usage. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported Planning/Analysis/Design Construction/Implementation Complete/Maintenance Not Reported Not Reported State Funds Not Reported Federal/Other Funds Not Reported 564 Georgia Subsequent Injury Trust Fund Agency Major IT Accomplishments Web Page Improvement-constantly improving the agency web page Two web pages have been created. One web page is for customer inquiry. The second is for enhancing the in-house approval process. These web pages will be operational when the hosting server is operational.. Electronic Reimbursement Payment Completed and implemented. Security Project Added Sana Primary Response as an additional security layer. New Server room & network wiring Completed. Remote Access for Staff Completed. Equipment Replacement Completed. 565 Georgia Subsequent Injury Trust Fund Chapter 2, Section A - Expenditures by Sub Class Account/ Subclass Description APPROPRIATED COMMON LINE ITEM EXPENDITURES: Total Expenditures 721001 [IT Expenditure] Computer Equipment 814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Capitalization Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support 11,575 4,632 8,695 27,655 5,244 25,167 305 Computer Charges 82,969 871001 Voice/Data Communication Services - GTA Computer Bill 9,366 871002 Voice/Data Communication Services - GTA Data Network Bill 871003 Voice/Data Communication Services - GTA Telecommunications Bill 871000 Voice / Data Communication Services (To pay GTA Invoices) Sub 9,366 872001 Voice/Data Communication Services - Wire/Cable 872002 Voice/Data Communication Services - MPLS 872003 Voice/Data Communication Services - Video 872004 Voice/Data Communication Services - Local Service 872005 Voice/Data Communication Services - Long Distance 872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing 872008 Voice/Data Communication Services - PBX 872008 Voice/Data Communication Services - VOIP 872009 Voice/Data Communication Services - Key System 872010 Voice/Data Communication Services - Mobile/Wireless 872011 Voice/Data Communication Services - Other 872012 Voice / Data Communication Services (Vendors OTHER THAN G 157,829 TOTAL EXPENDITURES State Funds Federal Funds Other Funds 250,164 Full Time Equivalent Positions Full Time Equivalent Consultants 566 Georgia Subsequent Injury Trust Fund Chapter 2, Section B - Expenditures by Application Application Name (include short name and/or Acronym) N/A Consultant Position FY 2004 FTE's FTE's Expenditures TOTAL Applications Expenditures TOTAL Applications Positions TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions TOTAL EXPENDITURES TOTAL POSITIONS 0 0 0 250164.21 0 0 250164.21 0 0 567 Georgia Subsequent Injury Trust Fund Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) NOT REPORTED 568 Georgia Subsequent Injury Trust Fund Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Scanners Monitor Ext Batt DESCRIPTION Dell Optiplex High End 775 Small Form Factor Laserjet 9050 Multi-Function Printer fi5650C, Fujitsu, ADF,USB/SCSI deplex up to 114ipm QUANTITY 12 1 1 14 28 Capitalized Asset Value of IT Equipment: $27,170 General Age and Condition of Equipment: Description of condition. Not Reported. 569 State of Georgia Information Technology Expenditures Report Fiscal Year 2008 For Period July 1, 2007 June 30, 2008 Teachers Retirement System of Georgia 0 Teacher's Retirement System of Georgia Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision To be the model Retirement System providing comprehensive customer service to members, retirees and employers. This will be accomplished by utilizing innovative, efficient and effective processes supported by state of the art technology and a fully trained, empowered and motivated staff. Agency Mission Our mission is to provide exceptional service in the administration of pension benefits and related services to TRSGA members, retirees and employers. Agency Strategic Goals Serve our customers through the education, protection, and distribution of their retirement benefits. Implement objectives and mandates established by the TRS Board of Trustees. Implement changes to the retirement plan offered by TRS approved through the legislative process. Provide comprehensive, efficient, accurate and timely services to our customers via effective business processes supported by reliable technology and a fully trained, empowered, and motivated staff. 572 Teacher's Retirement System of Georgia Agency IT Projects None planned for FY09 requiring RFP. Agency Major IT Accomplishments Achieved 99.81% uptime for PASS and 99.48% for FileNet which facilitated the TRS business units to accomplish: - receipt of 108,355 customer requests - completion of 109,472 customer requests routed through workflow - scanning of 851,102 pages - indexing of 685,294 pages - handling of 124,138 customer calls of 128,436 calls offered - submission of 7,425 employer reports (files submitted) - disbursement of 916,022 benefit payments - disbursement of 10,563 refund payments - completion of 141,877 benefit estimates - completion of 12,708 service purchase cost calculations - processing of 703 payrolls totaling over $2.4 billion in payments Completed 1,825 user desktop support requests. Blocked an average of 483,308 probes and 13,131 attempted hacker attacks on the infrastructure each month. Passed two network security audits by a private sector vendor with specialization in network security. Upgraded email system to Exchange Server 2007. 573 Teacher's Retirement System of Georgia Replaced aging network storage servers and configured offsite data replication to DR facility. Automated Active Death processing in PASS. Modified PASS to correctly process HB1753/HB1081 and divorce. Resolved conflict issues on the Scenarios and Input Projections when having multiple scenarios. Added process PASS to calculate hypothetical costing. Removed RS and MS business unit's dependency on legacy pension management system. Modified all PASS business processes to conform with 2008 Return to Work Legislation. Modified Service Purchase Costing for Non-Vested actuarial purchases to grant the member credit for previously purchased time. Modified the processing to allow setup of subsequent refund payments when there is not a Refund Application in PASS. Modified the process to correctly calculate the Lump-Sum payment or the Monthly Benefit for multiple beneficiaries of a member who dies while a TRS member. Automated the creation of original and corrected 1099Rs. Removed manual edit of 1099R to avoid inaccurate 1099 reporting. Enhanced the 1099 Reporting Process to allow the process to run on Jan 1st each year. Reduced the time to process 1099s from 1-2 months to 1 week and improved the accuracy of the reporting. Implemented a Monthly Accounting Reconciliation, which is used by Financial Services to quickly identify and respond to financial reporting issues. Annuity Accounting Reconciliation performed monthly and is currently yielding a difference of $97.00 out of $789,975,325.18 in transactions. Corrected calculations for COLA increases used in the Re-Calculation process. Upgraded FileNet to version P8. Upgraded Great Plains to the latest version (v10.0) of Microsoft Dynamics. Made multiple improvements in the customer web portal providing a better customer experience. Modified to display multiple refund rows and include the Refund Application ID. 574 Teacher's Retirement System of Georgia Installed 2 fiber channel tape backup devices which reduced backup times by 40%. Configured counselor room thin clients with Citrix and replaced aging printers. Completed Annual Member Statement processing and uploading for 222,715 customers. Enhancements to executive level reports for Non-Service Retirement Analysis, Service Retirement Analysis, New Retirement Activity and Monthly Payroll Data. Improved workflow processes for ensuring repeatable processes for customer request resolution. Improved management reporting for customer request resolution and resource requirements. Modified Service Purchase Costing for Non-Vested actuarial purchases to grant the member credit for previously purchased time. 575 Teacher's Retirement System of Georgia Chapter 2, Section A - Expenditures by Sub Class Account/ Subclass Description APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subtotal 501000 Regular Salaries 511000 Overtime 512000 Permanent Hourly 513000 Temporary Labor Fringe Benefits Allocation 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 518000 Unemployment Insurance 519000 Workers' Compensation 520000 Merit System Assessments 598000 Pay for Performance 599000 Lapse 300 Personal Services 610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation 301 Regular Operating Expense 722000 Motor Vehicle 303 Motor Vehicle Purchases Total Expenditures 2,078,251 150,521 214,647 469,629 2,913,048 136 2,069 2,789 4,994 - 576 Teacher's Retirement System of Georgia Expenditures by Sub Class (continued) 713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 256,000 304 Equipment 256,000 814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Capitalization Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support 135,584 17,090 134,632 29,357 1,024,031 133,147 353,516 305 Computer Charges 1,827,357 648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals 306 Real Estate Rentals - 871001 Voice/Data Communication Services - GTA Computer Bill 55,729 871002 Voice/Data Communication Services - GTA Data Network Bil 500 871003 Voice/Data Communication Services - GTA Telecommunicatio 134,423 871000 Voice / Data Communication Services (To pay GTA Invoices) Sub 190,652 872001 Voice/Data Communication Services - Wire/Cable 872002 Voice/Data Communication Services - MPLS 872003 Voice/Data Communication Services - Video 872004 Voice/Data Communication Services - Local Service 872005 Voice/Data Communication Services - Long Distance 872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing 872008 Voice/Data Communication Services - PBX 872008 Voice/Data Communication Services - VOIP 872009 Voice/Data Communication Services - Key System 872010 Voice/Data Communication Services - Mobile/Wireless 872011 Voice/Data Communication Services - Other 10,715 872000 Voice / Data Communication Services (Vendors OTHER THAN G 10,715 307 Telecommunications Total 201,367 577 Teacher's Retirement System of Georgia Expenditures by Sub Class (continued) 723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings 309 Capital Outlay - 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 [IT Expenditure] Professional/Technical Services - Computer/IT 852000 [IT Expenditure] Professional/Technical Services - Computer/IT Expenses 312 Contracts - 750000 Transfers Out 314 Transfers - 690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants 315 Grants - SPECIAL LINE ITEM EXPENDITURES 200 Bonds - 847 Investment for Modernization - 578 Teacher's Retirement System of Georgia Expenditures by Sub Class (continued) 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts - Private Organizations 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 871001 Voice/Data Communication Services - GTA Computer Bill 871002 Voice/Data Communication Services - GTA Data Network Bill 871003 Voice/Data Communication Services - GTA Telecommunications Bill 871000 Voice / Data Communication Services (To pay GTA Invoices) Sub - 872001 Voice/Data Communication Services - Wire/Cable 872002 Voice/Data Communication Services - MPLS 872003 Voice/Data Communication Services - Video 872004 Voice/Data Communication Services - Local Service 872005 Voice/Data Communication Services - Long Distance 872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing 872008 Voice/Data Communication Services - PBX 872008 Voice/Data Communication Services - VOIP 872009 Voice/Data Communication Services - Key System 872010 Voice/Data Communication Services - Mobile/Wireless 872011 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Vendors OTHER THAN G - 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 885 Operating Expenses Colleges - 579 Teacher's Retirement System of Georgia Expenditures by Sub Class (continued) 501000 Regular Salaries 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 618000 Energy 627000 Other Operating Expense 640000 Travel 651000 Per Diem & Fees 653000 Contracts 863000 [IT Expenditure] Software (Not Capitalized) 871001 Voice/Data Communication Services - GTA Computer Bill 872000 Voice / Data Communication Services (Vendors OTHER THAN GTA ) 889 Quickstart - 000 Other - 000 Other - 000 Other TOTAL EXPENDITURES State Funds Federal Funds Other Funds Full Time Equivalent Positions Full Time Equivalent Consultants 5,202,766 29 3 580 Teacher's Retirement System of Georgia Chapter 2, Section B - Expenditures by Application Application Name (include short name and/or Acronym) PASS Consultant Position FY 2008 FTE's FTE's Expenditures 3 19 TOTAL Applications Expenditures TOTAL Applications Positions TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions TOTAL EXPENDITURES TOTAL POSITIONS 0 3 19 5,202,766.00 0 10 5,202,766.00 3 29 581 Teacher's Retirement System of Georgia Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) PASS Program or Sub-Program: Pension System Description of Application Function: Supports TRS Retiree Business Functions, TRS Active Member Business Functions, and TRS Refunded Member Business Functions. o Platform/Host: o Operating System: o Database: Client Server Win2003 SQL Annual Volume: 80,295; 288,764; 602,220; 95,341; 11,500,000; 389; $1.46 billion in receipts; $2.4 billion in disbursements Unit of Measure: FY 2007 Not Reported Retiree - Customer Accounts; Active Member Customer Accounts; Refunded Member Customer Accounts; Web Customer Accounts; Active and Retiree Images/Customer Forms; Employer Entities; Financial Services Dollars in Receipts; Financial Services Dollars in Disbursements Consultant FTEs: 3.00 Staff FTEs: 19.00 582 Teacher's Retirement System of Georgia Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Scanners Plotters Other DESCRIPTION Dell Dell Dell Cisco Cisco Cisco & ISS HP HP Cannon HP Tape Arrays Wireless Devices Cell Phones QUANTITY 150 20 105 3 18 2 15 40 6 1 5 3 370 Capitalized Asset Value of IT Equipment: Not Reported General Age and Condition of Equipment: Description of condition. All equipment in good condition and under manufacturer warranty. 583 State of Georgia Information Technology Expenditures Report Fiscal Year 2008 For Period July 1, 2007 June 30, 2008 Georgia Department of Technical & Adult Education 0 Georgia Department of Technical & Adult Education Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision The Technical College System of Georgia will be acknowledged as the best technical college system in the world, providing access to student-centered, high-quality, affordable postsecondary education and training. We will equip students for success, thereby building literate and economically strong communities and businesses for Georgia. Agency Mission The Technical College System of Georgia provides technical, academic, and adult education and training focused on building a well-educated, globally competitive workforce for Georgia. Agency Strategic Goals Guarantee student access and the opportunity for success at all levels Build Georgia's workforce for economic vitality Improve the visibility, recognized value, and support of Technical, Adult Education, and Workforce Training for all Georgians Enhance the Technical College System of Georgia's organizational development in terms of its educational delivery, facilities and equipment, and internal workforce. Agency IT Projects PROJECT A: Instructional Technology Acquisition and Allocation Project Description and Benefit: This project seeks to establish a demand-based cycle that enables DTAE units to acquire, reallocate, and/or replace instructional and instructional 581 Georgia Department of Technical & Adult Education support technology. Technical colleges and other units conduct IT audits, develop long-range technology plans, and update the plans annually to address the need for additional and replacement technology based on expected enrollment increases and changes in programmatic needs. Each technical college obtains additional technology in relation to increased enrollment, increased demand for computer-based instruction, and increased need for computer-based services. This project seeks to enable the technical colleges to maintain cutting-edge technology in their computer programs, especially those programs that prepare trainees for industry certifications in information technology. It seeks to enable economic development programs to provide Georgia's new, expanding, and existing businesses and industries with state-of-the-art technology training. This project also seeks to provide up-todate PCs that will enable adult literacy providers and GED testing centers to implement federally required scoring and reporting procedures. This project is part of DTAE's migration to Windows XP. However, budget shortages have delayed this project and limited additions to only the most critical needs and replacements to only failed equipment. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $7,500,000 Planning/Analysis/Design Construction/Implementation High $10,000,000 State Funds $7,500,000 Federal/Other Funds $0 PROJECT B: Connectivity Capacity Building (WAN) Project Description and Benefit: Each DTAE unit provides adequate bandwidth to meet local demand. Adequate transport capacity is essential for technical colleges and other local units to achieve technological parity and standardization in all services. Bandwidth demand is growing because more information from each college's student information system is being transmitted to the data center; because of the use of PeopleSoft for financial and personnel information, and because of the use of centralized Blackboard courseware. Technical college demand is also growing because of increased use of web-enabled instruction in the classroom. In the future, local WAN build-out will increase overall transport capacity and address "quality of service" to allocate bandwidth by demand. This project will address reliable WAN capacity and will include connectivity to new DTAE sites as well as agency-level development of quality of service policies and parameters. Included in this project is build-out of our telecommunication infrastructure to include VoIP. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $650,000 Planning/Analysis & Design Construction/Implementation High $1,500,000 State Funds $650,000 Federal/Other Funds $0 582 Georgia Department of Technical & Adult Education PROJECT C: BANNER Upgrades, Utilization, and Training Project Description and Benefit: BANNER is DTAE's student information system application. This project will expand the utility of BANNER as the enterprise application for all customer information. This project focuses on four improvements: 1) Implementation of upgrades/new versions/new modules such as financial, CAPP, web registration, and credit card payment modules; 2) expansion and modifications of BANNER to a total enterprise student/customer/client information system that can meet the data collection and reporting needs of adult literacy service providers and economic development programs as well as the more traditional collegiate technical programs; 3) development of robust BANNER interfaces such as interfaces between BANNER and PeopleSoft and among BANNER and external agencies such as the Georgia Student Finance Commission and the Department of Labor (DOL); and 4) BANNER training at the expert and user levels. BANNER data will roll-up from each local unit to the DTAE data center, data will roll up from the data center to the DTAE data mart, and ultimately, to the statewide data warehouse for all education statistics. Additionally, this project helps each technical college to take ownership of its data and BANNER functions, thereby helping to spread an information culture throughout the entire agency. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $490,000 Construction/Implementation High $650,000 State Funds Federal/Other Funds $490,000 $0 PROJECT D: GED Passport Project Description and Benefit: This project is to continue implementation of the nationally required, PASSPORT electronic GED scoring software to support the new version of the GED examination for high school equivalency credentialing. The software scores students' responses on five sections of the GED (the entire exam package, with the exception of the essay section). The new GED exam procedures, forms, hardware, and software requirements are being implemented at both the state office- and local GED testing centerlevels. After scoring the exams, PASSPORT generates individual score reports that are mailed to each examinee. It generates reports for use by the state office and the 55 testing centers including reports by county, geographic area, demographics, and other factors that facilitate performance evaluation and accountability. Additionally, PASSPORT interfaces with the Georgia Student Finance Commission and enables eligible GED examinees to receive $500 HOPE vouchers. An underlying requirement for the automated scoring is to interface and share data with the national GED testing service and national database. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding RFP not needed Planning/Analysis/Design High $1,600,000 State Funds Federal/Other Funds 583 Georgia Department of Technical & Adult Education $1,200,000 $1,200,000 $0 PROJECT E: College Consolidation Project Description and Benefit: This project involves the consolidation of 14 Technical Colleges of the TCSG. This consolidation is required to meet our extreme budget reductions for FY 2010. Among the It related issues are the combination of Banner student information systems, email, student email, telecommunications, networks and WAN. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $0 Planning/Analysis/Design Construction/Implementation High $1,250,000 State Funds $0 Federal/Other Funds $0 PROJECT E: Network Development Project Description and Benefit: Technical colleges must be fully networked to maximize internal communications and efficiency and offer greater access to information technology. DTAE is moving toward a network-based environment to make information more open, interactive, and accessible internally and externally. This project focuses on providing an adequate network infrastructure. It requires local web-based access and registration, LANs, and WAN connectivity to enable internal and external storage and distribution of technical education, adult literacy and GED training, and customized business and industry training. It addresses the need for additional capacity and replacements over the next few years and the need for enhanced logical and physical network design. Perimeter defense firewalls have been installed for all campuses and will continue to be implemented for new sites. Enhancement of local area networks will include upgrading to gigabit 10 network cores, upgrading firewalls for higher levels of encryption, using VLAN and layer 3 technologies, implementing internal firewalls to protect confidential data, and adding network interfaces to enable greater segregation of network traffic to separate student from administrative segments for improved security. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $3,200,000 Planning/Analysis/Design Construction/Implementation High $4,250,000 State Funds $3,200,000 Federal/Other Funds $0 584 Georgia Department of Technical & Adult Education Agency Major IT Accomplishments Not Reported 585 Georgia Department of Technical & Adult Education Chapter 2, Section A - Expenditures by Sub Class Account/ Subclass Description APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subtotal 501000 Regular Salaries 511000 Overtime 512000 Permanent Hourly 513000 Temporary Labor Fringe Benefits Allocation 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 518000 Unemployment Insurance 519000 Workers' Compensation 520000 Merit System Assessments 598000 Pay for Performance 599000 Lapse 300 Personal Services 610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation 301 Regular Operating Expense 722000 Motor Vehicle 303 Motor Vehicle Purchases Total Expenditures 1,050,701 48,732 104,229 242,361 1,446,023 77 905 2,505 1,401 420 48,793 58,601 112,703 - 586 Georgia Department of Technical & Adult Education Expenditures by Sub Class (continued) 713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 68,310 304 Equipment 68,310 814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Capitalization Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support 44,936 8,468 52,324 36,459 25,153 305 Computer Charges 167,341 648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals 306 Real Estate Rentals - 871001 Voice/Data Communication Services - GTA Computer Bill 871002 Voice/Data Communication Services - GTA Data Network Bil 871003 Voice/Data Communication Services - GTA Telecommunicatio 871000 Voice / Data Communication Services (To pay GTA Invoices) Sub 872001 Voice/Data Communication Services - Wire/Cable 872002 Voice/Data Communication Services - MPLS 872003 Voice/Data Communication Services - Video 872004 Voice/Data Communication Services - Local Service 872005 Voice/Data Communication Services - Long Distance 872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing 872008 Voice/Data Communication Services - PBX 872008 Voice/Data Communication Services - VOIP 872009 Voice/Data Communication Services - Key System 872010 Voice/Data Communication Services - Mobile/Wireless 872011 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Vendors OTHER THAN G 317 40 76,425 76,781 2,354 1,235 64,221 1,927 69,737 307 Telecommunications Total 146,518 587 Georgia Department of Technical & Adult Education Expenditures by Sub Class (continued) 723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings 309 Capital Outlay - 651000 Professional Services 926 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 [IT Expenditure] Professional/Technical Services - Computer/IT 852000 [IT Expenditure] Professional/Technical Services - Computer/IT Expenses 312 Contracts 926 750000 Transfers Out 314 Transfers - 690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants 315 Grants - SPECIAL LINE ITEM EXPENDITURES 200 Bonds 1,403,341 847 Investment for Modernization - 588 Georgia Department of Technical & Adult Education Expenditures by Sub Class (continued) 501000 Regular Salaries 511000 Overtime 512000 Permanent Hourly 513000 Temporary Labor Fringe Benefits Allocation 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 518000 Unemployment Insurance 519000 Workers' Compensation 520000 Merit System Assessments 598000 Pay for Performance 599000 Lapse 884 Personal Services Expenses Colleges 814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Capitalization Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 851000 [IT Expenditure] Professional/Technical Services - Computer/I 852000 [IT Expenditure] Professional/Technical Services - Computer/I 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support 871001 Voice/Data Communication Services - GTA Computer Bill 871002 Voice/Data Communication Services - GTA Data Network Bil 871003 Voice/Data Communication Services - GTA Telecommunicatio 871000 Voice / Data Communication Services (To pay GTA Invoices) Sub 872001 Voice/Data Communication Services - Wire/Cable 872003 Voice/Data Communication Services - MPLS 872004 Voice/Data Communication Services - Video 872005 Voice/Data Communication Services - Local Service 872006 Voice/Data Communication Services - Long Distance 872007 Voice/Data Communication Services - Voice Mail and Other V 872008 Voice/Data Communication Services - PBX 872009 Voice/Data Communication Services - VOIP 872010 Voice/Data Communication Services - Key System 872011 Voice/Data Communication Services - Mobile/Wireless 872012 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Vendors OTHER THAN G 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 885 Operating Expenses Colleges 65,153 753 2,456 6,007 14,050 88,419 2,938,576 863,513 5,573,832 4,435 171,204 251,930 16,309 2,431,121 2,979,446 2,849,641 191,548 2,733,371 5,774,559 545,981 83,473 216,399 85,651 10,650 510 14,184 13,929 237,363 594,325 142,466 1,944,929 1,493,275 24,443,129 589 Georgia Department of Technical & Adult Education Expenditures by Sub Class (continued) 501000 Regular Salaries 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Capitalization Threshold 819000 [IT Expenditure] Rents other than Real Estate 821000 Computer/Telecommunications Equipment 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support 871001 Voice/Data Communication Services - GTA Computer Bill 871003 Voice/Data Communication Services - GTA Telecommunicatio 872001 Voice/Data Communication Services - MPLS 872005 Voice/Data Communication Services - Long Distance 872010 Voice/Data Communication Services - Mobile/Wireless 872011 Voice/Data Communication Services - Other 889 Quickstart 814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Capitalization Threshold 819000 [IT Expenditure] Rents other than Real Estate 821000 Computer/Telecommunications Equipment 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support 871001 Voice/Data Communication Services - GTA Computer Bill 871002 Voice/Data Communication Services - GTA Data Network Bil 871003 Voice/Data Communication Services - GTA Telecommunicatio 872010 Voice/Data Communication Services - Mobile/Wireless 887 Adult Literacy 63,924 882 5,932 14,602 4,146 1,968 63,634 111,330 43,567 124,242 24,022 (56) 1,322 (6) 459,510 49,643 4,945 179,369 4,454 24,540 42,928 21,325 1,251 6,550 43,789 118,075 496,869 000 Other TOTAL EXPENDITURES State Funds Federal Funds Other Funds Full Time Equivalent Positions Full Time Equivalent Consultants - 28,833,090 12,531,118 2,443,732 13,858,239 15 590 Georgia Department of Technical & Adult Education Chapter 2, Section B - Expenditures by Application Application Name (include short name and/or Acronym) Banner Passport GALIS BlackBoard PeopleSoft Consultant Position FY 2008 FTE's FTE's Expenditures 5 1,350,000 1 130,000 3 260,000 1 720,000 0 2,600,000 TOTAL Applications Expenditures TOTAL Applications Positions TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions TOTAL EXPENDITURES TOTAL POSITIONS 5060000 0 10 23773089.81 0 5 28833089.81 0 15 591 Georgia Department of Technical & Adult Education Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) BANNER Program or Sub-Program: Not Reported Description of Application Function: Student Information System - Captures/stores/reports all student data o Platform/Host: o Operating System: o Database: RISC6000 AIX Oracle Annual Volume: Unit of Measure: FY 2008 $1,350,000 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 5.00 PASSPORT Program or Sub-Program: Not Reported Description of Application Function: GED testing reporting system o Platform/Host: o Operating System: o Database: Wintel MS Oracle Annual Volume: Unit of Measure: FY 2008 $130,000 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 1.00 GALIS Program or Sub-Program: Not Reported Description of Application Function: Adult literacy data reporting system o Platform/Host: o Operating System: o Database: RISC6000 AIX Oracle 592 Georgia Department of Technical & Adult Education Annual Volume: Unit of Measure: FY 2008 $260,000 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 3.00 BLACKBOARD Program or Sub-Program: Not Reported Description of Application Function: On-line course delivery system o Platform/Host: o Operating System: o Database: Hosted N/A N/A Annual Volume: Unit of Measure: FY 2008 $720,000 40,000 Students Consultant FTEs: 0.00 Staff FTEs: 1.00 PEOPLESOFT Program or Sub-Program: Not Reported Description of Application Function: State Accounting system o Platform/Host: N/A o Operating System: N/A o Database: N/A Annual Volume: Unit of Measure: FY 2008 $2,600,000 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.00 593 Georgia Department of Technical & Adult Education Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Plotters Other DESCRIPTION Various Models Various Models Various Models Various Models Various Models Various Models Various Models Various Models Various Models Ironmail e-mail security appliance Cisco VPN Concentrators Wireless Devices Blackberries QUANTITY 250 120 60 2 33 60 13 9 5 36 37 45 670 Capitalized Asset Value of IT Equipment: $1,309,700 General Age and Condition of Equipment: Description of condition. 1-4 Years old in various conditions. 594 State of Georgia Information Technology Expenditures Report Fiscal Year 2008 For Period July 1, 2007 June 30, 2008 Georgia Department of Transportation 0 Georgia Department of Transportation Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision Keep Georgia Moving With Quality Transportation. Agency Mission The Georgia Department of Transportation provides a safe, seamless and sustainable transportation system that supports Georgia's economy and is sensitive to its citizens and environment. Agency Strategic Goals Assure faster, friendlier, easier delivery of government services, based on customers' needs. Deliver market-competitive IT products and services. Improve the governance of GDOT IT decision making, investment and implementation. Increase effective and efficient use of GDOT IT assets through forums that promote opportunities for interagency collaboration, interoperability and resource sharing.. Attract, support, recognize and retain an engaged, high-performing technological workforce. Protect the confidentiality, integrity and availability of GDOT's information resources. 595 Georgia Department of Transportation Agency IT Projects PROJECT A: Data Warehouse Project Description and Benefit: Design and Implementation of an Enterprise Data Warehouse for GDOT. Data that has been identified to be included in the scope are PeopleSoft, HR, PeopleSoft Project Costing, RC Info, TPro, and Trans*Port. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported Planning/Analysis/Design Construction/Implementation High $350,000 State Funds Not Reported Federal/Other Funds Not Reported PROJECT B: Materials Information Management System (MIMS) Project Description and Benefit: A system to support functionality for managing data for qualified testing technicians and laboratories, testing equipment, pre-approved materials and sources, site investigations, as well as sampling and testing performed in the field and at the laboratories. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported Planning/Analysis/Design Construction/Implementation High $3,300,000 State Funds Not Reported Federal/Other Funds Not Reported PROJECT C: Business Continuity and Disaster Recovery Project Description and Benefit: This initiative is to provide 100% availability of computing services to GDOT and its customers and serves as level one of Disaster Recovery. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported Construction/Implementation High $1,200,000 State Funds Not Reported Federal/Other Funds Not Reported 596 Georgia Department of Transportation PROJECT D: Consultant Management Information System 5.3 Invoice Reporting Project Description and Benefit: This release will facilitate the Office of Consultant Design and Program Delivery in getting the necessary information to General Accounting for invoice approvals and invoice payments. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported Construction/Implementation High $400,000 State Funds Not Reported Federal/Other Funds Not Reported PROJECT E: Contracts Administration Electronic Proposal Project Description and Benefit: This initiative will automate the processes and procedures of the Office of Contracts Administration. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported Construction/Implementation High $250,000 State Funds Federal/Other Funds Not Reported Not Reported PROJECT F: Crash Analysis Reporting System Project Description and Benefit: The Crash Analysis Reporting System is a federally funded project whose main objective is to provide the ability for GA. Law Enforcement Agencies to submit their Crash Reports to GDOT in an electronic format. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $1,000,000 RFP not needed High $1,000,000 State Funds $0 Federal/Other Funds $1,000,000 PROJECT G: Data Dictionary Project Description and Benefit: Establishment/creation of Enterprise Level Data Dictionary for GDOT. Project Status Planning/Analysis/Design 597 Georgia Department of Transportation Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported Not Reported $250,000 State Funds Not Reported Federal/Other Funds Not Reported PROJECT H: MY GDOT Project Description and Benefit: The web interface for SharePoint initiative will be a one-stop client oriented web portal that personalizes the portal's tools and information to the specific needs and characteristics of the person visiting the site, accessing information from GDOT databases. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported Planning/Analysis & Design Not Reported $100,000 State Funds Not Reported Federal/Other Funds Not Reported PROJECT I: OEL Re-Evaluation Form Project Description and Benefit: Adobe/SharePoint based automation of the OEL Reevaluation Form and supporting documents. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported Construction/Implementation Not Reported $88,757 State Funds Not Reported Federal/Other Funds Not Reported PROJECT J: OEL Smartform Project Description and Benefit: Build conventional Web application to automate the production of the Categorical Exclusion Form and attached supporting documents for the Office of Environment and Location. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported Construction/Implementation Not Reported $154,765 State Funds Not Reported Federal/Other Funds Not Reported 598 Georgia Department of Transportation PROJECT K: OEL Survey Form Project Description and Benefit: Adobe/SharePoint based implementation of the 12 OEL Survey Forms and supporting documents. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported Planning/Analysis/Design Not Reported $215,000 State Funds Not Reported Federal/Other Funds Not Reported PROJECT L: SharePoint Initiatives Project Description and Benefit: A one-stop client oriented web portal that p-ersonalizes the portal's tools and information to the specific needs and characteristics of the person visiting the site, accessing information from GDOT databases. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported Planning/Analysis/Design Not Reported $750,000 State Funds Not Reported Federal/Other Funds Not Reported PROJECT M: Signal Tracking and Operations Program Project Description and Benefit: Replaces existing SPA application for traffic lights permits. Add tracking functionality, local government access via web, general public access, and reporting features in subsequent phases. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported Planning/Analysis/Design Not Reported $250,000 State Funds Not Reported Federal/Other Funds Not Reported PROJECT N: Team Unifying Platform (TUP) Project Description and Benefit: This initiative establishes the Team Unifying Platform for application development which includes Requisite Pro, RSA, RSM, CQTM, ClearCase, SoDa, Project Console. Project Status Planning/Analysis/Design 599 Georgia Department of Transportation Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported Not Reported $280,000 State Funds Not Reported Federal/Other Funds Not Reported PROJECT O: Georgia DOT Website Redesign and Upgrade Project Description and Benefit: To improve look and feel while adding more useful data. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported Planning/Analysis/Design Not Reported $250,000 State Funds Not Reported Federal/Other Funds Not Reported PROJECT P: Central Control for Ramp Meters Project Description and Benefit: To provide centralized control, within Traffic Operations, for ramp meters deployed throughout the state of Georgia. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported Planning/Analysis/Design Not Reported $400,000 State Funds Not Reported Federal/Other Funds Not Reported PROJECT Q: Automated Routing Permitting System Project Description and Benefit: To automate oversize routing within the state of Georgia.. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported Construction/Implementation Not Reported $1,500,000 State Funds Federal/Other Funds Not Reported Not Reported PROJECT R: Redesign of ITS Network Project Description and Benefit: To facilitate the incorporation of IP based field devices, providing a variety of traffic data. 600 Georgia Department of Transportation Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported RFP needed. Not Reported $20,000,000 State Funds Not Reported Federal/Other Funds Not Reported Agency Major IT Accomplishments Data Warehouse Loaded PeopleSoft data into the data warehouse. MIMS Deployed equipment management module and QPL modules. Bridge Program Migration Converted over 30 applications from VMS Fortran to pc based. CMIS Version 5.3 Invoice module deployed. Contracts Administration Electronic Proposal Statement of Work is in GDOT Procurement. Crash Analysis Reporting System Fatal Crash Reporting Module in final development. Data Dictionary Hiring Business Analyst to define data elements. MyGDOT Finalizing Deployment. OEL Re-Evaluation Form 601 Georgia Department of Transportation Requirements finalized. OEL SmartForm Application Deployed. Demonstration to GPTQ in Dec 2007. OEL Survey Form Requirements finalized. GDOT External Website Redesign Deployed. STOP Requirements finalized. TUP Proof of Concept in progress. TPRO New version released. 602 Georgia Department of Transportation Chapter 2, Section A - Expenditures by Sub Class Account/ Subclass Description APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subtotal 501000 Regular Salaries 511000 Overtime 512000 Permanent Hourly 513000 Temporary Labor Fringe Benefits Allocation 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 518000 Unemployment Insurance 519000 Workers' Compensation 520000 Merit System Assessments 598000 Pay for Performance 599000 Lapse 300 Personal Services 610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation 301 Regular Operating Expense 722000 Motor Vehicle 303 Motor Vehicle Purchases Total Expenditures 6,047,109 1,030 5,554 447,634 630,399 1,404,022 8,535,748 19,233 162 125,430 47,972 69,223 2,660 33,114 7,837 951 11,249 297,740 25,688 641,259 - 603 Georgia Department of Transportation Expenditures by Sub Class (continued) 713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 4,059,295 304 Equipment 4,059,295 814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Capitalization Thresho 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support 412,670 1,332,853 2,119,883 639,095 489,494 2,933,257 2,305,099 305 Computer Charges 10,232,351 648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals 306 Real Estate Rentals - 871001 Voice/Data Communication Services - GTA Computer Bi 1,466,825 871002 Voice/Data Communication Services - GTA Data Network 515,567 871003 Voice/Data Communication Services - GTA Telecommun 100,277 871000 Voice / Data Communication Services (To pay GTA Invoice 2,082,669 872001 Voice/Data Communication Services - Wire/Cable 184 872002 Voice/Data Communication Services - MPLS 872003 Voice/Data Communication Services - Video 872004 Voice/Data Communication Services - Local Service 872005 Voice/Data Communication Services - Long Distance 1 872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing 872008 Voice/Data Communication Services - PBX 872008 Voice/Data Communication Services - VOIP 872009 Voice/Data Communication Services - Key System 872010 Voice/Data Communication Services - Mobile/Wireless 24,789 872011 Voice/Data Communication Services - Other 113,145 872000 Voice / Data Communication Services (Vendors OTHER TH 138,119 307 Telecommunications Total 2,220,788 604 Georgia Department of Transportation Expenditures by Sub Class (continued) 723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings 309 Capital Outlay 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 [IT Expenditure] Professional/Technical Services - Comp 852000 [IT Expenditure] Professional/Technical Services - Comp 312 Contracts 750000 Transfers Out 314 Transfers 690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants 315 Grants SPECIAL LINE ITEM EXPENDITURES 403,988 18,600 12,971,428 40,000 13,434,016 - - 200 Bonds - 847 Investment for Modernization - 605 Georgia Department of Transportation Expenditures by Sub Class (continued) 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts - Private Organizations 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 871001 Voice/Data Communication Services - GTA Computer Bill 871002 Voice/Data Communication Services - GTA Data Network Bill 871003 Voice/Data Communication Services - GTA Telecommunications Bill 871000 Voice / Data Communication Services (To pay GTA Invoice - 872001 Voice/Data Communication Services - Wire/Cable 872002 Voice/Data Communication Services - MPLS 872003 Voice/Data Communication Services - Video 872004 Voice/Data Communication Services - Local Service 872005 Voice/Data Communication Services - Long Distance 872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing 872008 Voice/Data Communication Services - PBX 872008 Voice/Data Communication Services - VOIP 872009 Voice/Data Communication Services - Key System 872010 Voice/Data Communication Services - Mobile/Wireless 872011 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Vendors OTHER TH - 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 885 Operating Expenses Colleges - 606 Georgia Department of Transportation Expenditures by Sub Class (continued) 501000 Regular Salaries 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 618000 Energy 627000 Other Operating Expense 640000 Travel 651000 Per Diem & Fees 653000 Contracts 863000 [IT Expenditure] Software (Not Capitalized) 871001 Voice/Data Communication Services - GTA Computer Bill 872000 Voice / Data Communication Services (Vendors OTHER THAN GTA ) 889 Quickstart - 000 Other - 000 Other - 000 Other TOTAL EXPENDITURES State Funds Federal Funds Other Funds Full Time Equivalent Positions Full Time Equivalent Consultants 39,123,457 155 85 607 Georgia Department of Transportation Chapter 2, Section B - Expenditures by Application Application Name (include short name and/or Acronym) Adobe Ensoft SSL VPN Oracle SnagIt Kronos ERStudio Cube Base CALQView Genifax Sun Visual Fortran Autodesk DBV HCS+ TapcoTips Survey Data Processing AASHTO Macromedia Visio Shopkey Binary Research VMWare Polycom Telemaster Bidtabs Weblogic Command center MCTrans+ Business Objects Geophysical Survey Checkpoint Consultant Position FY 2008 FTE's FTE's Expenditures 463,178 1,000 13,996 152,000 1,290 328,588 14,385 1,500 1,500 2,800 16,648 2,520 1,050 1,300 16,875 1,895 12,000 41,400 3,328 1,588 4,628 4,899 67,687 1,241 99,889 3,885 61,880 4,371 16,875 474,400 1,800 33,000 TOTAL Applications Expenditures TOTAL Applications Positions TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions TOTAL EXPENDITURES TOTAL POSITIONS 1853396 60 78 37270061 25 77 39123457 85 155 608 Georgia Department of Transportation Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) Application A: AASHTO Program or Sub-Program: Not Reported Description of Application Function: Not Reported. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2008 $41,400 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.00 Application B: ADOBE Program or Sub-Program: Not Reported Description of Application Function: Not Reported. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2008 $463,178 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.00 Application C: AUTODESK Program or Sub-Program: Not Reported Description of Application Function: Not Reported. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported 609 Georgia Department of Transportation Annual Volume: Unit of Measure: FY 2008 $1,050 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.00 Application D: BIDTA BS Program or Sub-Program: Not Reported Description of Application Function: Not Reported. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2008 $3,885 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.00 Application E: BINARY RESEARCH Program or Sub-Program: Not Reported Description of Application Function: Not Reported. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2008 $4,899 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.00 Application F: BUSINESS OBJECTS Program or Sub-Program: Not Reported Description of Application Function: Not Reported. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported 610 Georgia Department of Transportation Annual Volume: Unit of Measure: FY 2008 $474,400 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.00 Application G: CALQ VIEW Program or Sub-Program: Not Reported Description of Application Function: Not Reported. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2008 $1,500 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.00 Application H: CHECKPOINT Program or Sub-Program: Not Reported Description of Application Function: Not Reported. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2008 $33,000 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.00 Application I: COMMAND CENTER Program or Sub-Program: Not Reported Description of Application Function: Not Reported. o Platform/Host: o Operating System: Not Reported Not Reported 611 Georgia Department of Transportation o Database: Not Reported Annual Volume: Unit of Measure: FY 2008 $4,371 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.00 Application J: CUBE BASE Program or Sub-Program: Not Reported Description of Application Function: Not Reported. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2008 $1,500 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.00 Application K: DBV Program or Sub-Program: Not Reported Description of Application Function: Not Reported. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2008 $1,300 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.00 Application L: ENSOFT Program or Sub-Program: Not Reported Description of Application Function: Not Reported. o Platform/Host: Not Reported 612 Georgia Department of Transportation o Operating System: o Database: Not Reported Not Reported Annual Volume: Unit of Measure: FY 2008 $1,000 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.00 Application M: ERSTUDIO Program or Sub-Program: Not Reported Description of Application Function: Not Reported. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2008 $14,385 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.00 Application N: GENIFAX Program or Sub-Program: Not Reported Description of Application Function: Not Reported. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2008 $2,800 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.00 Application O: GEOPHYSICAL SURVEY Program or Sub-Program: Not Reported Description of Application Function: Not Reported. 613 Georgia Department of Transportation o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2008 $1,800 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.00 Application P: HCS+ Program or Sub-Program: Not Reported Description of Application Function: Not Reported. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2008 $16,875 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.00 Application Q: KRONOS Program or Sub-Program: Not Reported Description of Application Function: Not Reported. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2008 $328,588 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.00 Application R: MACROMEDIA Program or Sub-Program: Not Reported Description of Application Function: Not Reported. 614 Georgia Department of Transportation o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2008 $3,328 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.00 Application S: MCTRANS+ Program or Sub-Program: Not Reported Description of Application Function: Not Reported. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2008 $16,875 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.00 Application T: ORACLE Program or Sub-Program: Not Reported Description of Application Function: Not Reported. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2008 $152,000 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.00 Application U: POLYCOM Program or Sub-Program: Not Reported Description of Application Function: 615 Georgia Department of Transportation Not Reported. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2008 $1,241 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.00 Application V: SHOPKEY Program or Sub-Program: Not Reported Description of Application Function: Not Reported. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2008 $4,628 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.00 Application W: SNAGIT Program or Sub-Program: Not Reported Description of Application Function: Not Reported. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2008 $1,290 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.00 Application X: SSL VPN Program or Sub-Program: Not Reported 616 Georgia Department of Transportation Description of Application Function: Not Reported. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2008 $13,996 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.00 Application Y: SUN Program or Sub-Program: Not Reported Description of Application Function: Not Reported. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2008 $16,648 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.00 Application Z: SURVEY DATA PROCESSING Program or Sub-Program: Not Reported Description of Application Function: Not Reported. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2008 $12,000 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.00 617 Georgia Department of Transportation Application AA: TAPCO TIPS Program or Sub-Program: Not Reported Description of Application Function: Not Reported. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2008 $1,895 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.00 Application AB: TELEMASTER Program or Sub-Program: Not Reported Description of Application Function: Not Reported. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2008 $99,889 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.00 Application AC: VISIO Program or Sub-Program: Not Reported Description of Application Function: Not Reported. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2008 Not Reported Not Reported Consultant FTEs: Staff FTEs: 618 Georgia Department of Transportation $1,588 0.00 0.00 Application AD: VISUAL FORTRAN Program or Sub-Program: Not Reported Description of Application Function: Not Reported. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2008 $2,520 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.00 Application AE: VMWARE Program or Sub-Program: Not Reported Description of Application Function: Not Reported. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2008 $67,687 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.00 Application AF: WEBLOGIC Program or Sub-Program: Not Reported Description of Application Function: Not Reported. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: Not Reported Not Reported 619 FY 2008 $61,880 Georgia Department of Transportation Consultant FTEs: 0.00 Staff FTEs: 0.00 620 Georgia Department of Transportation Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Plotters Scanners Other DESCRIPTION Intel and Sun Servers Cisco Nortel, Cisco Nokia HP HP HP SAN, ISCSI, 3511 Capitalized Asset Value of IT Equipment: $12,295,000 General Age and Condition of Equipment: Description of condition. 0-6 years. QUANTITY 4,000 577 325 50 125 10 1,000 250 30 52 6,419 621 State of Georgia Information Technology Expenditures Report Fiscal Year 2008 For Period July 1, 2007 June 30, 2008 Office of Planning and Budget 0 Office of Planning and Budget Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision The Office of Planning and Budget will be recognized as the guiding force for innovative public policy and sound fiscal management. Agency Mission The Office of Planning and Budget provides leadership in statewide fiscal management and public policy to improve the lives of Georgians. OPB will accomplish this mission with leadership from the Governor and in cooperation with the General Assembly, state agencies and other public and private organizations. Agency Strategic Goals Cultivate an environment that maintains a highly qualified, motivated workforce. Provide and support infrastructure that optimizes both internal and statewide processes in a responsive and cost effective manner. Plan and budget for results to maximize state resources and provide quality services. Agency IT Projects PROJECT A: Automated Publishing Project Description and Benefit: Afford new processes for publishing budget documents, separating content from templates, and dramatically reducing the manual labor currently associated with this process. This project will more readily facilitate last-minute changes to the budget, will streamline the publishing process, and will eliminate repetitive processes and data entry. Implementation is scheduled for fall 2008, in time to use the new 620 Office of Planning and Budget automated process to produce the Budget Book for the AFY09 and FY2010 budget recommendations. Project Status RFP Needed Project Priority Lifetime Cost of Project FY 2008 Total Funding $0 High $35,000 State Funds $0 Federal/Other Funds $0 PROJECT B: BudgetTool Budget Development Application Project Description and Benefit: This application went live in July 2008 for AFY09 and FY10 budget development. It requires less data input than previous budget development platforms, in a simplified .Net format. It captures critical information in budget development, affords attachment of supporting documentation, and will be a primary source of budget data for the automated publishing project referenced above. Additional functionality being added to BudgetTool during early FY2009 will provide agencies the ability to enter FY2009 Performance Measures. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $0 Construction/Implementation High $850,000 State Funds $0 Federal/Other Funds $0 PROJECT C: Budgeting and Appropriations Tracking System (BATS) Project Description and Benefit: Revisions will be made to the existing BATS application to enable it to receive AFY09 and FY10 budget data from BudgetTool. BATS will track the AFY09 and FY10 budgets from Governor's Recommendation, through the Legislative process, to the final signed Appropriations Bill. The revised BATS will also serve as a data source for the publishing software referenced above. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $0 Complete/Maintenance High $3,800 State Funds $0 Federal/Other Funds $0 621 Office of Planning and Budget PROJECT D: BudgetNet AOB / Amendments Project Description and Benefit: Statewide application provides means for OPB to meet its statutory requirements of assuring budgetary compliance with the appropriations bill and subsequent spending authorizations. Supports the state accounting system. Currently based on ASP Classic and VB6, the application will be re-written in unified .Net architecture, with use of the re-architected application beginning in Fiscal Year 2011. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $0 Planning/Analysis/Design Medium $2,000,000 State Funds $0 Federal/Other Funds $0 PROJECT E: BudgetNet Allotments - Electronic Warrants Project Description and Benefit: Statewide application for all agencies with appropriated funds. Permits OPB to meet its statutory requirement of approving agency allotment requests. For FY2009 and FY2010, OPB will update the current application to support an electronic warrant process for allotments. This new functionality will be replicated in the FY2011 rewrite. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $0 Construction/Implementation Medium $750,000 State Funds $0 Federal/Other Funds $0 PROJECT F: Horizon Updates for FY09 Project Description and Benefit: Horizon was a new OPB statewide application for FY2008 supporting Strategic Planning submissions. During FY2009, additional features will be added to the application, and revisions will be made to archive the current FY data and establish a platform for future FY updates. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $0 Complete/Maintenance Not Reported $45,000 State Funds $0 Federal/Other Funds $0 622 Office of Planning and Budget PROJECT G: Capital Outlay Budgeting System (COBS) Updates Project Description and Benefit: COBS is a web-based application that supports capital project budget requests and enables OPB to monitor the project through implementation to completion. This enterprise application enables the tracking of bond requests during the budget development cycle. Updates to support COBS administration and capitol project planning for successive planning cycles are made as business needs necessitate. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $0 Complete/Maintenance Medium $600,000 State Funds $0 Federal/Other Funds $0 PROJECT H: Governor's Legislative Information System (GLIS) Updates Project Description and Benefit: GLIS permits the Executive Branch to track legislation through the House and Senate during the legislative process. It captures the status and provides pertinent information related to each bill introduced for the session. GLIS receives automated updates on legislation from the general Assembly. Updates will be made to support the 2009 legislative session. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $0 Complete/Maintenance Not Reported $400,000 State Funds $0 Federal/Other Funds $0 PROJECT I: Issue Tracking System (ITS) Project Description and Benefit: ITS is a subsystem of BudgetNet, and is used by OPB application users to submit tickets to OPB's Information Technology Division related to OPB systems. This system will be included in the BudgetNet re-writes for FY11. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $0 Planning/Analysis/Design Not Reported $75,000 State Funds $0 Federal/Other Funds $0 623 Office of Planning and Budget Agency Major IT Accomplishments OPB Public Website redesign OPB's public web site was re-branded and migrated to an open source hosting platform, Umbraco's content management system. The use of the Umbraco CMS allows nontechnical staff to keep the web site updated with minimal support from OPB IT staff. BudgetTool Implementation OPB introduced BudgetTool in late FY2008 for use in development of the Amended Fiscal Year 2009 and Fiscal Year 2010 budgets. The system, written as a Microsoft .net Smart Client, reduces the data input required for the development and administration of agency budget requests and provides a dynamic reporting environment. Horizon OPB developed and implemented a new statewide web-based strategic planning system, Horizon, to capture consolidated strategic planning data from agencies. 624 Office of Planning and Budget Chapter 2, Section A - Expenditures by Sub Class Account/ Subclass Description APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subtotal 501000 Regular Salaries 511000 Overtime 512000 Permanent Hourly 513000 Temporary Labor Fringe Benefits Allocation 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 518000 Unemployment Insurance 519000 Workers' Compensation 520000 Merit System Assessments 598000 Pay for Performance 599000 Lapse 300 Personal Services 610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation 301 Regular Operating Expense 722000 Motor Vehicle 303 Motor Vehicle Purchases Total Expenditures 1,644,226 19,286 122,860 171,482 385,118 2,342,972 2,169 2,008 12,621 21,253 2,328 60 20,701 61,140 - 625 Office of Planning and Budget Expenditures by Sub Class (continued) 713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 304 Equipment 814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Capitalization Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support 305 Computer Charges 648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals 306 Real Estate Rentals 871001 Voice/Data Communication Services - GTA Computer Bill 871002 Voice/Data Communication Services - GTA Data Network Bil 871003 Voice/Data Communication Services - GTA Telecommunicatio 871000 Voice / Data Communication Services (To pay GTA Invoices) Sub 872001 Voice/Data Communication Services - Wire/Cable 872002 Voice/Data Communication Services - MPLS 872003 Voice/Data Communication Services - Video 872004 Voice/Data Communication Services - Local Service 872005 Voice/Data Communication Services - Long Distance 872006 Voice/Data Communication Services - Voice Mail and Other V 872008 Voice/Data Communication Services - PBX 872008 Voice/Data Communication Services - VOIP 872009 Voice/Data Communication Services - Key System 872010 Voice/Data Communication Services - Mobile/Wireless 872011 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Vendors OTHER THAN G 307 Telecommunications Total 104,899 19,013 123,912 8,148 12,312 15,489 4,621 63,147 103,717 48,000 48,000 143,980 146,212 345,973 636,165 57,210 59 46,853 34,639 2,298 102 209,624 66,638 417,425 1,053,589 626 Office of Planning and Budget Expenditures by Sub Class (continued) 723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings 309 Capital Outlay 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 [IT Expenditure] Professional/Technical Services - Computer/I 852000 [IT Expenditure] Professional/Technical Services - Computer/I 312 Contracts 750000 Transfers Out 314 Transfers 690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants 315 Grants SPECIAL LINE ITEM EXPENDITURES 6,400 1,935,658 15,000 2,334 1,959,392 - 71,130 71,130 200 Bonds - 847 Investment for Modernization - 627 Office of Planning and Budget Expenditures by Sub Class (continued) 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts - Private Organizations 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 871001 Voice/Data Communication Services - GTA Computer Bill 871002 Voice/Data Communication Services - GTA Data Network Bill 871003 Voice/Data Communication Services - GTA Telecommunications Bill 871000 Voice / Data Communication Services (To pay GTA Invoices) Sub - 872001 Voice/Data Communication Services - Wire/Cable 872002 Voice/Data Communication Services - MPLS 872003 Voice/Data Communication Services - Video 872004 Voice/Data Communication Services - Local Service 872005 Voice/Data Communication Services - Long Distance 872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing 872008 Voice/Data Communication Services - PBX 872008 Voice/Data Communication Services - VOIP 872009 Voice/Data Communication Services - Key System 872010 Voice/Data Communication Services - Mobile/Wireless 872011 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Vendors OTHER THAN G - 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 885 Operating Expenses Colleges - 628 Office of Planning and Budget Expenditures by Sub Class (continued) 501000 Regular Salaries 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 618000 Energy 627000 Other Operating Expense 640000 Travel 651000 Per Diem & Fees 653000 Contracts 863000 [IT Expenditure] Software (Not Capitalized) 871001 Voice/Data Communication Services - GTA Computer Bill 872000 Voice / Data Communication Services (Vendors OTHER THAN GTA ) 889 Quickstart - 000 Other - 000 Other - 000 Other TOTAL EXPENDITURES State Funds Federal Funds Other Funds Full Time Equivalent Positions Full Time Equivalent Consultants - 5,763,851 2,834,484 2,697,640 231,727 50 9 629 Office of Planning and Budget Chapter 2, Section B - Expenditures by Application Application Name (include short name and/or Acronym) Consultant Position FY 2008 FTE's FTE's Expenditures Not Reported TOTAL Applications Expenditures TOTAL Applications Positions TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions TOTAL EXPENDITURES TOTAL POSITIONS 0 0 0 5763850.74 9 50 5763850.74 9 50 630 Office of Planning and Budget Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) Not Reported 631 Office of Planning and Budget Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Scanner Other DESCRIPTION Apple, Compaq, Dell Compaq, Dell, Solo Da Page, Dell, Fluke, Hewlett Packard Cisco Fujitsu, Scantron Creston, Docupact, Dukane, Epson, Etrust, Hawk, Infocus, Proxima, Sharp, Teleform, Telwx QUANTITY 15 18 72 13 3 41 162 Capitalized Asset Value of IT Equipment: $1,808,536 General Age and Condition of Equipment: Description of condition. Less than 7 years and in good condition. 632 State of Georgia Information Technology Expenditures Report Fiscal Year 2008 For Period July 1, 2007 June 30, 2008 Georgia Department of Veterans Service 0 Georgia Department of Veterans Services Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision The bedrock, primary focus and guiding vision of the Department of Veterans Services is dedicated to a deliberate and comprehensive effort to provide the very best of service to the over 770,000 veterans, their dependents and survivors in the State of Georgia. Agency Mission The mission of the Department of Veterans Services is to serve the more than 770,000 veterans in Georgia, their dependents and survivors, in all matters pertaining to veteran's affairs. Agency Strategic Goals To provide the very best of service to the veterans of the State of Georgia, their dependents and survivors who are eligible for various state and federal benefits and to assist them in obtaining all the entitlements for which they have eligibility in accordance with the law. Improve through automated systems support, service to Georgia's veterans, their dependents and survivors, in obtaining those benefits authorized under the law. Continue implementation of the law and regulations governing school approvals, through a programmatic approach to renewal of approvals, supervisory visit schedules, and training programs for Department of Veterans Affairs certifying officials, developing internal policies and establishing procedures for documentation requirements. Agency IT Projects PROJECT A: Local Area Network and Wide Area Network Implementation Project Description and Benefit: This implementation will connect all field and local offices to one central network. This will allow information to be shared in a more timely and 628 Georgia Department of Veterans Services efficient manner. Computer will updated more quickly with the latest updates and upgrades that are available. Computers will be monitored and protected more efficiently. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported Not Reported Not Reported Not Reported State Funds Not Reported Federal/Other Funds Not Reported Agency Major IT Accomplishments Not Reported 629 Georgia Department of Veterans Services Chapter 2, Section A - Expenditures by Sub Class Account/ Subclass Description APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subtotal 501000 Regular Salaries 511000 Overtime 512000 Permanent Hourly 513000 Temporary Labor Fringe Benefits Allocation 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 518000 Unemployment Insurance 519000 Workers' Compensation 520000 Merit System Assessments 598000 Pay for Performance 599000 Lapse 300 Personal Services 610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation 301 Regular Operating Expense 722000 Motor Vehicle 303 Motor Vehicle Purchases Total Expenditures 46,652 1,184 2,241 4,773 54,850 5,461 230 14,091 19,782 - 630 Georgia Department of Veterans Services Expenditures by Sub Class (continued) 713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 304 Equipment - 814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Capitalization Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support 305 Computer Charges - 648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals 306 Real Estate Rentals - 871001 Voice/Data Communication Services - GTA Computer Bill 871002 Voice/Data Communication Services - GTA Data Network Bil 871003 Voice/Data Communication Services - GTA Telecommunicatio 871000 Voice / Data Communication Services (To pay GTA Invoices) Sub 872001 Voice/Data Communication Services - Wire/Cable 872002 Voice/Data Communication Services - MPLS 872003 Voice/Data Communication Services - Video 872004 Voice/Data Communication Services - Local Service 872005 Voice/Data Communication Services - Long Distance 872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing 872008 Voice/Data Communication Services - PBX 872008 Voice/Data Communication Services - VOIP 872009 Voice/Data Communication Services - Key System 872010 Voice/Data Communication Services - Mobile/Wireless 872011 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Vendors OTHER THAN G 25,628 7,405 62,204 95,236 - 307 Telecommunications Total 95,236 631 Georgia Department of Veterans Services Expenditures by Sub Class (continued) 723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings 309 Capital Outlay - 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 [IT Expenditure] Professional/Technical Services - Computer/IT 852000 [IT Expenditure] Professional/Technical Services - Computer/IT Expenses 312 Contracts - 750000 Transfers Out 314 Transfers - 690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants 315 Grants - SPECIAL LINE ITEM EXPENDITURES 200 Bonds - 847 Investment for Modernization - 632 Georgia Department of Veterans Services Expenditures by Sub Class (continued) 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts - Private Organizations 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 871001 Voice/Data Communication Services - GTA Computer Bill 871002 Voice/Data Communication Services - GTA Data Network Bill 871003 Voice/Data Communication Services - GTA Telecommunications Bill 871000 Voice / Data Communication Services (To pay GTA Invoices) Sub - 872001 Voice/Data Communication Services - Wire/Cable 872002 Voice/Data Communication Services - MPLS 872003 Voice/Data Communication Services - Video 872004 Voice/Data Communication Services - Local Service 872005 Voice/Data Communication Services - Long Distance 872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing 872008 Voice/Data Communication Services - PBX 872008 Voice/Data Communication Services - VOIP 872009 Voice/Data Communication Services - Key System 872010 Voice/Data Communication Services - Mobile/Wireless 872011 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Vendors OTHER THAN G - 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 885 Operating Expenses Colleges - 633 Georgia Department of Veterans Services Expenditures by Sub Class (continued) 501000 Regular Salaries 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 618000 Energy 627000 Other Operating Expense 640000 Travel 651000 Per Diem & Fees 653000 Contracts 863000 [IT Expenditure] Software (Not Capitalized) 871001 Voice/Data Communication Services - GTA Computer Bill 872000 Voice / Data Communication Services (Vendors OTHER THAN GTA ) 889 Quickstart - 000 Other - 000 Other - 000 Other TOTAL EXPENDITURES State Funds Federal Funds Other Funds Full Time Equivalent Positions Full Time Equivalent Consultants 169,868 634 Georgia Department of Veterans Services Chapter 2, Section B - Expenditures by Application Application Name (include short name and/or Acronym) Consultant Position FY 2008 FTE's FTE's Expenditures Not Reported TOTAL Applications Expenditures TOTAL Applications Positions TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions TOTAL EXPENDITURES TOTAL POSITIONS 0 0 0 169868.02 0 0 169868.02 0 0 635 Georgia Department of Veterans Services Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) Not Reported 636 Georgia Department of Veterans Services Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Scanners DESCRIPTION QUANTITY 153 8 1 2 1 150 0 315 Capitalized Asset Value of IT Equipment: $290,000 General Age and Condition of Equipment: Description of condition. Not Reported. 637 State of Georgia Information Technology Expenditures Report Fiscal Year 2008 For Period July 1, 2007 June 30, 2008 Georgia State Board of Worker's Compensation 0 Georgia State Board of Worker's Compensation Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision The Georgia State Board of Workers' Compensation is committed to being a service-oriented organization that treats people with respect, is responsive and sensitive to client needs, listens carefully, communicates clearly and openly, acts honestly and fairly, provides educational opportunities for employees, employers and other participants in the system; strives for excellence through innovation, personal initiative, teamwork and staff development, and manages resources effectively to achieve positive results. Agency Mission To provide superior access to the Georgia Workers' Compensation program for injured workers and employers in a manner that is sensitive, responsive, and effective and to insure efficient processing and swift, fair resolution of claims, while encouraging workplace safety and return to work. Agency Strategic Goals Enhance customer service delivery in the categories of call time, claims processing and access to the Workers' Compensation Program. Reduce the claim processing time for dispute resolution (hearings, mediations, stipulated settlements and catastrophic cases). Improve statewide compliance with Georgia's Workers' Compensation laws. 636 Georgia State Board of Worker's Compensation Agency IT Projects PROJECT A: Integrated Claims Management System Project Description and Benefit: ICMS is a web based application that allows WC stakeholders to submit and view WC claims information based on users' credentials and access rights. Provide increased efficiency in the delivery of services and access to the workers' compensation system for stakeholders, including the injured worker, employers and insurance providers. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $2,660,279 Complete/Maintenance High $2,660,279 State Funds Federal/Other Funds $2,660,279 $0 Agency Major IT Accomplishments ICMS External users in the Workers' Compensation Program (Attorneys) are using the application with success and acceptance. Plan to rollout to other stakeholders and EDI community are progressing. 637 Georgia State Board of Worker's Compensation Chapter 2, Section A - Expenditures by Sub Class Account/ Subclass Description APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subtotal 501000 Regular Salaries 511000 Overtime 512000 Permanent Hourly 513000 Temporary Labor Fringe Benefits Allocation 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 518000 Unemployment Insurance 519000 Workers' Compensation 520000 Merit System Assessments 598000 Pay for Performance 599000 Lapse 300 Personal Services 610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation 301 Regular Operating Expense 722000 Motor Vehicle 303 Motor Vehicle Purchases Total Expenditures 421426.14 30358.65 43413.38 96266.4 268.6 3201.1 1014.3 595,949 21,826 46,258.77 2,062.12 70,147 - 638 Georgia State Board of Worker's Compensation Expenditures by Sub Class (continued) 713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 304 Equipment 814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Capitalization Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support 305 Computer Charges 648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals 306 Real Estate Rentals 871001 Voice/Data Communication Services - GTA Computer Bill 871002 Voice/Data Communication Services - GTA Data Network Bil 871003 Voice/Data Communication Services - GTA Telecommunicatio 871000 Voice / Data Communication Services (To pay GTA Invoices) Sub 872001 Voice/Data Communication Services - Wire/Cable 872002 Voice/Data Communication Services - MPLS 872003 Voice/Data Communication Services - Video 872004 Voice/Data Communication Services - Local Service 872005 Voice/Data Communication Services - Long Distance 872006 Voice/Data Communication Services - Voice Mail and Other V 872007 Voice/Data Communication Services - PBX 872008 Voice/Data Communication Services - VOIP 872009 Voice/Data Communication Services - Key System 872010 Voice/Data Communication Services - Mobile/Wireless 872011 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Vendors OTHER THAN G 307 Telecommunications Total 6,352.50 6,353 3,242.58 30,629.07 38,784.61 26,119.72 98,776 72707.670 40.000 166126.200 238,874 34,741.92 4,993.70 1,052.44 104.55 21,938.56 62,831 301,705 639 Georgia State Board of Worker's Compensation Expenditures by Sub Class (continued) 723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings 309 Capital Outlay - 651000 Professional Services 123,395.00 652000 Professional Services - Expenses 653000 Contracts 1,103,697.40 654000 Contracts - State Organizations 851000 [IT Expenditure] Professional/Technical Services - Computer/I 278,869 852000 [IT Expenditure] Professional/Technical Services - Computer/IT Expenses 312 Contracts 1,505,961 750000 Transfers Out 314 Transfers - 690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants 315 Grants - SPECIAL LINE ITEM EXPENDITURES 200 Bonds - 847 Investment for Modernization - 640 Georgia State Board of Worker's Compensation Expenditures by Sub Class (continued) 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts - Private Organizations 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 871001 Voice/Data Communication Services - GTA Computer Bill 871002 Voice/Data Communication Services - GTA Data Network Bill 871003 Voice/Data Communication Services - GTA Telecommunications Bill 871000 Voice / Data Communication Services (To pay GTA Invoices) Sub - 872001 Voice/Data Communication Services - Wire/Cable 872002 Voice/Data Communication Services - MPLS 872003 Voice/Data Communication Services - Video 872004 Voice/Data Communication Services - Local Service 872005 Voice/Data Communication Services - Long Distance 872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing 872008 Voice/Data Communication Services - PBX 872008 Voice/Data Communication Services - VOIP 872009 Voice/Data Communication Services - Key System 872010 Voice/Data Communication Services - Mobile/Wireless 872011 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Vendors OTHER THAN G - 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 885 Operating Expenses Colleges - 641 Georgia State Board of Worker's Compensation Expenditures by Sub Class (continued) 501000 Regular Salaries 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 618000 Energy 627000 Other Operating Expense 640000 Travel 651000 Per Diem & Fees 653000 Contracts 863000 [IT Expenditure] Software (Not Capitalized) 871001 Voice/Data Communication Services - GTA Computer Bill 872000 Voice / Data Communication Services (Vendors OTHER THAN GTA ) 889 Quickstart - 000 Other - 000 Other - 000 Other TOTAL EXPENDITURES State Funds Federal Funds Other Funds Full Time Equivalent Positions Full Time Equivalent Consultants 2,578,890 7 4 642 Georgia State Board of Worker's Compensation Chapter 2, Section B - Expenditures by Application Application Name (include short name and/or Acronym) ICMS WCCP (6/30/07 - 12/31/07) Consultant FTE's 4.2 Position FTE's 4.7 0.1 FY 2008 Expenditures 1,949,360 8,906 TOTAL Applications Expenditures TOTAL Applications Positions TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions TOTAL EXPENDITURES TOTAL POSITIONS 4.2 4.8 1958266 620624.18 -0.2 2.2 2578890.18 4 7 643 Georgia State Board of Worker's Compensation Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) Application A: INTEGRATED CLAIMS MANAGEMENT SYSTEM (ICMS) Program or Sub-Program: Workers' Compensation Administration Description of Application Function: Supports the Workers' compensation administration program o Platform/Host: o Operating System: o Database: Dell PowerEdge 650 MS Win2K Oracle Annual Volume: Unit of Measure: FY 2008 $1,949,360 50,000 Claims/Year Workers' Compensation Claims Consultant FTEs: Staff FTEs: 4.2 4.7 Application B: WORKER'S COMPENSATION CLAIMS PROCESSING (WCCP) Program or Sub-Program: Workers' Compensation Administration Description of Application Function: Supports workers' compensation claims processing and file maintenance o Platform/Host: o Operating System: o Database: Z/OS VSAM Information Not Provided Annual Volume: Unit of Measure: FY 2008 $8,906 50,000 Claims/Year Workers' Compensation Claims Consultant FTEs: Staff FTEs: 0.00 0.1 644 Georgia State Board of Worker's Compensation Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Other DESCRIPTION Dell Optiplex GX620 Dell Latitude 6nn Dell PowerEdge and (1 Compaq) MS Win2003 Cisco Cisco Cisco Pix 515e HP Color Laserjet 4500 and 4650 HP Deskjets and Laserjets Fujitsu Scanner Network MFP HP 4101 QUANTITY 167 78 28 11 13 1 4 121 2 2 Wireless Devices Blackberry 29 Wireless Cards 14 470 Capitalized Asset Value of IT Equipment: Not Reported General Age and Condition of Equipment: Description of condition. New 5 years. All equipment is in good condition 645 State of Georgia Information Technology Expenditures Report Fiscal Year 2008 For Period July 1, 2007 June 30, 2008 Georgia Student Finance Commission 0 Georgia Student Finance Commission Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision To be the premier provider of Student Financial Aid and Educational Services for Georgians. Agency Mission To promote and increase access to education beyond high school for Georgians. Agency Strategic Goals Improve the awareness of all Georgians as to the opportunities available to achieve post secondary education. Improve the customer service provided to all customers who do business with GSFC. Expand the financial aid offerings available to Georgia students and parents. Educate all students and parents for responsible financial management as it relates to loan repayment and default. Expand the loan market share, profitability, and financial position of GSFC. Expand the use of technology to both deliver services and improve operational efficiencies. Improve Customer Satisfaction with the services provided by GSFC. Expand the Education and Career Planning Tools available through GAcollege411. 537 Georgia Student Finance Commission Agency IT Projects PROJECT A: Document Management System Project Description and Benefit: Provide the infrastructure to automate the flow of paperwork throughout the organization, provide electronic storage and retrieval of images as well as electronic reporting. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $250,000 Complete/Maintenance High $450,000 State Funds $0 Federal/Other Funds $250,000 PROJECT B: Upgrade Mitel to VOIP with integrated Voice Mail Project Description and Benefit: Enhanced VOIP functions along with a new Voice Mail System. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $30,000 Construction/Implementation Complete/Maintenance High $30,000 State Funds $0 Federal/Other Funds $30,000 PROJECT C: Web Loan Servicing System Project Description and Benefit: Replace the current Borrower Web Interface (BWI) tools from IFA with a more fully featured, easier to use, and more integrated loan servicing solution for our borrowers. Replace the current Loan Payment capability with a new module to speed the processing of payments and enhance borrower satisfaction with the payment process. Add enhanced customer service options such as email confirmations and alerts, along with customer feedback and survey opportunities. Project Status Project Priority Lifetime Cost of Project Construction/Implementation Medium $100,000 FY 2008 Total Funding State Funds Federal/Other Funds $0 $0 $0 538 Georgia Student Finance Commission PROJECT D: SURFER Enhancements Project Description and Benefit: Project encompasses the development of a streamlined interface for the post secondary schools. An enhanced security module will also expand the security levels for access to this customer facing web application. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $20,000 RFP Not Needed Planning/Analysis/Design Low $100,000 State Funds $0 Federal/Other Funds $20,000 PROJECT E: SSP Conversion Project Description and Benefit: Moves FFEL disbursements to the Origination system and eliminates the duplicate processing and maintenance of data at Great Lakes and GSFC SSP. Reduces reconciliation required between GSFC and Great Lakes records . Reduces the scope of software supported within the SSP System at GSFC and standardizes GSFC Processing at Great Lakes. The reduction in support at Great Lakes reduces the annual system support costs significantly. Initial deployment completed in 4/1/08. Continue elimination of remaining SSP functions including Loan Consolidations and SCL Disbursements. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $150,000 Construction/Implementation Complete/Maintenance High $200,000 State Funds $0 Federal/Other Funds $150,000 PROJECT F: Customer Relationship Management System Project Description and Benefit: Provide Enterprise Contact Management repository to assist Customer Service, Sales, & Marketing. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $100,000 Construction/Implementation Complete/Maintenance Medium $200,000 State Funds Federal/Other Funds $0 $100,000 539 Georgia Student Finance Commission PROJECT G: Transcript Exchange & New HOPE GPA Project Description and Benefit: Define requirement, design, develop, and deploy the capability to capture transcripts at all 600 Georgia High Schools. Define the methodology, design, develop, test and implement the database and software to calculate the standard HOPE GPA as mandated by law for 2007 HOPE Awards. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $350,000 Complete/Maintenance High $550,000 State Funds Federal/Other Funds $0 $350,000 PROJECT H: GAcollege411 Enhancements - Career Pathways Project Project Description and Benefit: Expands GAcollege411 to include career assessment, career choices, and portfolio of interests. In a joint venture under the Alliance of Education Leaders GSFC, USG, DTAE, DOL and Georgia Department of Education are deploying a new Career Planning function on GAcollege411. Complete functional specifications are under development to define the desired solution. Use of outside solutions, existing XAP capabilities, as well as custom development may be included in the ultimate solution. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $0 RFP needed Planning/Analysis/Design High $3,000,000 State Funds $0 Federal/Other Funds $0 PROJECT I: Human Resources and Administrative Improvements Project Description and Benefit: Complete the development and deployment of the remaining modules of the new online Performance Management Systems. Redesign the internal IntraNet to integrate new HRB self system access for managers and staff. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $25,000 Construction/Implementation Complete/Maintenance High $100,000 State Funds $0 Federal/Other Funds $25,000 540 Georgia Student Finance Commission Agency Major IT Accomplishments SSP Conversion Designed, developed, and deployed enhancements to allow GSFC to move FFEL Loan Disbursements off SSP and onto the Great Lakes disbursement platform. An entirely new interface was developed to handle CAM (Common Account Maintenance) transaction from GOALS to IFA. Implemented on time with a $500K saving to the agency from reduced annual license costs. Statewide Transcript Exchange & HOPE GPA Deployment Completed 2007 HOPE GPA processing with 99.9% of statewide seniors calculated and verified Streamlined Transcript Exchange processing prior to 2008 HOPE GPA submissions. Introduced HOPE Progress Reports, a new HOPE GPA service for 911th grade students to see their progress toward HOPE eligibility. Completed 2008 HOPE GPA processing with 99.9% of statewide seniors calculated and verified. Created a XAP Bypass upload alternative to streamline the huge under class uploads directly to GSFC. HOPE GPA Calculation Module Enhanced new GPA System to handle 9-11th grade GPAs and to handle legislative changes impacting GPA. Enhanced reports to high schools to allow access to prior year results. SURFER Enhancements Designed and developed enhancements to the methodology to handle security access to SURFER, post secondary web application. Enhanced Security System provides administrative features and enhanced security authentication. Will deploy Enhanced Security System to SURFER and to High school STARS platforms in FY2009. Scholarships & Grants (S&G) Databases Designed, developed, and implemented a number of post deployment changes for the new S&G system. 541 Georgia Student Finance Commission GAcollege411 Added Transcript Exchange as another Counselor Center functionality handled through GAcollege411. Virtual Server Deployment Deployed our first VMWare Server and moved nine previous Windows 2000 Servers application to it. GSFC.org Redesign Completely redesigned the agency web site, GSFC.org with new content, look and feel, consistent with the GAcollege411 role. Forbearance and Deferment Tracking Database Designed and developed new database of tools to assist tracking and approving students requests for deferments and forbearances. Specialized reports provided to assist tracking and research across multiple departments. Human Resources and Administrative Tools Developed and deployed new internal Customer Service surveys to assess level of internal support provided. Designed and developed new Online Performance Management System replacing PMF paper process. 542 Georgia Student Finance Commission Chapter 2, Section A - Expenditures by Sub Class Account/ Subclass Description APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subtotal 501000 Regular Salaries 511000 Overtime 512000 Permanent Hourly 513000 Temporary Labor Fringe Benefits Allocation 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 518000 Unemployment Insurance 519000 Workers' Compensation 520000 Merit System Assessments 598000 Pay for Performance 599000 Lapse Total GSFC Personak Services for all Sub-accounts abov 300 Personal Services 610000 Cost of Goods Sold/Purchases for Resale 611000 Postage (GSFC G/L =61402) 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials (GSFC G/L =61401) 61403 Training received by GSFC 615000 Repairs & Maintenance (GSFC G/L =61501) 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight (GSFC G/L =61409) 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation 62701 Registration Fees 62704 Training porvided by GSFC 62707 Misc. Expense 64601 Equipment purchase - Non Inv 301 Regular Operating Expense Total Expenditures 2,433,120 2,433,120 757 2,254 4,900 165 3,130 1,044 7,874 2,907 17 580 23,628 543 Georgia Student Finance Commission Expenditures by Sub Class (continued) 64001 Travel- mileage 64002 Travel - Comm'l Transportation 64003 Travel - Meals & Lodging 64009 Travel - Miscellaneous 302 Travel 722000 Motor Vehicle 303 Motor Vehicle Purchases 713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 62520 GSFC IT Fixed asset depreciation expense 304 Equipment 814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 81502 GSFA Repairs & Main-Main. 81503 GSFA Repairs & Main - Storage 81504 GSFA Repairs & Main - Network 81511 GSFA Repairs & Main - Server Syst 816000 [IT Expenditure] Equipment Under Capitalization Threshold 81601 GSFA Eq. Purch - Server Sys 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 85200 GSFA IT prof / Tech Servs 85201 GSFA IT prof / Tech Servs 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 86301 GSFA Software Purch - Serv 86302 GSFA Software Purch - Mainframe 86304 GSFA Software Purch - Network 864000 [IT Expenditure] Software Maintenance and Support 86401 GSFA Software Maint - Serv 86402 GSFA Software Maint - Mainframe 86404 GSFA Software Maint - Network 305 Computer Charges 7,857 1,101 5,042 72 14,072 - 377,778 377,778 22,890 189 47,594 26,663 7,021 46,235 86,376 25,702 1,714 472,804 406 18,750 675 60,190 900 73,268 287,002 29,170 1,207,551 544 Georgia Student Finance Commission Expenditures by Sub Class (continued) 648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals 306 Real Estate Rentals - 81450 GSFA Telecom Supplies & Material 81505 GSFA Rep / Maint- Key Telep. 871001 Voice/Data Communication Services - GTA Computer Bill 871002 Voice/Data Communication Services - GTA Data Network Bil 871003 Voice/Data Communication Services - GTA Telecommunications Bill 871000 Voice / Data Communication Services (To pay GTA Invoices) Sub 872001 Voice/Data Communication Services - Wire/Cable 872002 Voice/Data Communication Services - MPLS 872003 Voice/Data Communication Services - Video 872004 Voice/Data Communication Services - Local Service 872005 Voice/Data Communication Services - Long Distance 872006 Voice/Data Communication Services - Voice Mail and Other V 872008 Voice/Data Communication Services - PBX 872008 Voice/Data Communication Services - VOIP 872009 Voice/Data Communication Services - Key System 872010 Voice/Data Communication Services - Mobile/Wireless 872011 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Vendors OTHER THAN G 1,947 16,156 18,412 1,425 37,941 5,123 3,366 2,417 49,856 3,314 4,738 68,814 307 Telecommunications Total 106,755 723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings 309 Capital Outlay - 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 65374 GSFA Contracts - Xap corp. 654000 Contracts - State Organizations 851000 [IT Expenditure] Professional/Technical Services - Computer/IT 852000 [IT Expenditure] Professional/Technical Services - Computer/IT Expenses 858,737 312 Contracts 858,737 545 Georgia Student Finance Commission Expenditures by Sub Class (continued) 750000 Transfers Out 314 Transfers - 690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants 315 Grants - 200 Bonds - 847 Investment for Modernization - 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts - Private Organizations 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 871001 Voice/Data Communication Services - GTA Computer Bill 871002 Voice/Data Communication Services - GTA Data Network Bill 871003 Voice/Data Communication Services - GTA Telecommunications Bill 871000 Voice / Data Communication Services (To pay GTA Invoices) Sub - 546 Georgia Student Finance Commission Expenditures by Sub Class (continued) 872001 Voice/Data Communication Services - Wire/Cable 872002 Voice/Data Communication Services - MPLS 872003 Voice/Data Communication Services - Video 872004 Voice/Data Communication Services - Local Service 872005 Voice/Data Communication Services - Long Distance 872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing 872008 Voice/Data Communication Services - PBX 872008 Voice/Data Communication Services - VOIP 872009 Voice/Data Communication Services - Key System 872010 Voice/Data Communication Services - Mobile/Wireless 872011 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Vendors OTHER THAN G - 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 885 Operating Expenses Colleges - 501000 Regular Salaries 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 618000 Energy 627000 Other Operating Expense 640000 Travel 651000 Per Diem & Fees 653000 Contracts 863000 [IT Expenditure] Software (Not Capitalized) 871001 Voice/Data Communication Services - GTA Computer Bill 872000 Voice / Data Communication Services (Vendors OTHER THAN GTA ) 889 Quickstart - TOTAL EXPENDITURES State Funds Federal Funds Lottery Funds Other Funds 5,021,640 2,050,958 2,970,681 Full Time Equivalent Positions 30 Full Time Equivalent Consultants 547 Georgia Student Finance Commission Chapter 2, Section B - Expenditures by Application Application Name (include short name and/or Acronym) IFA Loan Servicing SSP Loan Processing Consultant Position FY 2008 FTE's FTE's Expenditures 2 334,776 1 167,388 Document Management System 1 167,388 Web Application Development Oracle Financials for Government Interactive Voice Response (IVR) HOPE Invoicing System Scholarships & Grants System Application Standardization System 3.5 585,858 2 334,776 0.5 83,694 1 167,388 4 669,552 2 334,776 Customer Relationship Management System Georgia Mentor Site - GAcollege411 Transcript Exchange & HOPE GPA 0.5 83,694 1.5 251,082 5 836,940 TOTAL Applications Expenditures TOTAL Applications Positions TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions TOTAL EXPENDITURES TOTAL POSITIONS 4,017,312 0 24 6 1,004,328 0 6 5,021,640 0 30 548 Georgia Student Finance Commission Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) Application A: IFA LOAN SERVICING Program or Sub-Program: Unit A Programs - Guaranteed Educational Loans; North Georgia Military Scholarship Grants. Unit B Programs - Georgia Military Scholarship; HOPE Teacher Scholarships; HOPE Promise Scholarships; HOPE Promise II Scholarships; Engineer Scholarships Description of Application Function: Supports all FFELP Loan and State Service Cancelable Loan Servicing including Collections and Management Reporting. o Platform/Host: o Operating System: o Database: iSeries OS/400 DB2 Annual Volume: Unit of Measure: FY 2008 $334,776 Not Available Not Available Consultant FTEs: 0.00 Staff FTEs: 2.00 Application B: SSP LOAN PROCESSING Program or Sub-Program: Unit A Programs - Guaranteed Educational Loans; North Georgia Military Scholarship Grants. Unit B Programs - Georgia Military Scholarship; HOPE Teacher Scholarships; HOPE Promise Scholarships; HOPE Promise II Scholarships; Engineer Scholarships Description of Application Function: This application supports all disbursements for all FFELP Loan and Service Cancelable Loans originated by GSFC. o Platform/Host: o Operating System: o Database: iSeries OS/400 DB2 Annual Volume: Unit of Measure: FY 2008 $167,388 Not Available Not Available Consultant FTEs: 0.00 Staff FTEs: 1.00 549 Georgia Student Finance Commission Application C: SCHOLARSHIPS & GRANTS Program or Sub-Program: Unit A Programs - Tuition Equalization Grants; Law Enforcement Personnel Dependent's Grants; North Georgia College ROTC Grants; LEAP Program; HERO Program; Governor's Scholarship. Unit B Programs HOPE Scholarship Public Schools; HOPE Grant; HOPE GED; HOPE Private Colleges; HOPE Accel Program; Public Safety Memorial Grant Description of Application Function: This application supports all existing Scholarships and Grants Processing including approval of Awards, disbursement of funds to the schools, and tracking of applicant data. Primary programs supported include HOPE Scholarship and HOPE Grants. o Platform/Host: o Operating System: o Database: HP UNIX Server UNIX Oracle Annual Volume: Unit of Measure: FY 2008 $669,552 Not Available Not Available Consultant FTEs: 0.00 Staff FTEs: 4.00 Application D: DOCUMENT MANAGEMENT SYSTEM Program or Sub-Program: Unit A Programs - Guaranteed Educational Loans; North Georgia Military Scholarship Grants; Tuition Equalization Grants; Law Enforcement Personnel Dependent's Grants; North Georgia College ROTC Grants; HERO Program; LEAP Program; Governor's Scholarship. Unit B Programs - Georgia Military Scholarship; HOPE Teacher Scholarships; HOPE Promise Scholarships; HOPE Promise II Scholarships; Engineer Scholarships; HOPE Scholarship Public Schools; HOPE Grant; HOPE GED; HOPE Private Colleges; Public Safety Memorial Grant; HOPE Accel Program. Description of Application Function: Implement the Workflow and ERM pieces of the new Document Management System o Platform/Host: Dell Servers o Operating System: Win2000 o Database: Oracle Annual Volume: Unit of Measure: FY 2008 $167,388 Not Available Not Available Consultant FTEs: 0.00 Staff FTEs: 1.00 550 Georgia Student Finance Commission Application E: WEB APPLICATION DEVELOPMENT Program or Sub-Program: Unit A Programs - Guaranteed Educational Loans; North Georgia Military Scholarship Grants; Tuition Equalization Grants; Law Enforcement Personnel Dependent's Grants; North Georgia College ROTC Grants; LEAP Program; HERO Program; Governor's Scholarship Unit B Programs - Georgia Military Scholarship; HOPE Teacher Scholarships; HOPE Promise Scholarships; HOPE Promise II Scholarships; Engineer Scholarships; HOPE Scholarship Public Schools; HOPE Grant; HOPE GED; HOPE Private Colleges; Public Safety Memorial Grant; HOPE Accel Program Description of Application Function: Continued work at enhancing the GSFC Web Site by development of additional functionality for our customers, such as PLUS Loan Preapproval, New Borrower Web Interface for IFA Loans, Credit Card Payments, and Online Quick Payment Options. o Platform/Host: o Operating System: o Database: Dell Servers Win2000 SQL Server & Oracle Annual Volume: Unit of Measure: FY 2008 $585,858 Not Available Not Available Consultant FTEs: 0.00 Staff FTEs: 3.50 Application F: ORACLE FINANCIALS FOR GOVERNMENT Program or Sub-Program: Unit A Programs - Guaranteed Educational Loans; North Georgia Military Scholarship Grants; Tuition Equalization Grants; Law Enforcement Personnel Dependent's Grants; North Georgia College ROTC Grants; LEAP Program; HERO Program; Governor's Scholarship. Unit B Programs - Georgia Military Scholarship; HOPE Teacher Scholarships; HOPE Promise Scholarships; HOPE Promise II Scholarships; Engineer Scholarships; HOPE Scholarship Public Schools; HOPE Grant; HOPE GED; HOPE Private Colleges; Public Safety Memorial Grant; HOPE Accel Program Description of Application Function: Initial hardware acquired and conversion work completed for the upgrade of our Oracle Financials for Government application to Version 11i o Platform/Host: o Operating System: o Database: HP UNIX Servers UNIX Oracle Annual Volume: Unit of Measure: FY 2008 $334,776 Not Available Not Available Consultant FTEs: 0.00 Staff FTEs: 2.00 551 Georgia Student Finance Commission Application G: INTERACTIVE VOICE RESPONSE (IVR) Program or Sub-Program: Unit A Programs - Guaranteed Educational Loans; Governor's Scholarship; North Georgia Military Scholarship Grants; Tuition Equalization Grants; Law Enforcement Personnel Dependent's Grants; North Georgia College ROTC Grants; LEAP Program. Unit B Programs Georgia Military Scholarship; HOPE Teacher Scholarships; HOPE Promise Scholarships; HOPE Promise II Scholarships; Engineer Scholarships; HOPE Scholarship Public Schools; HOPE Grant; HOPE GED; HOPE Private Colleges; Public Safety Memorial Grant; HOPE Accel Program Description of Application Function: Interactive automated telephone information provides 7X24 services on basic Customer Contact information related to awards, application approvals, loan status as well as general information about GSFC Programs. o Platform/Host: o Operating System: o Database: Dell Servers Win2000 Oracle Annual Volume: Unit of Measure: FY 2008 $83,694 Not Available Not Available Consultant FTEs: 0.00 Staff FTEs: 0.50 Application H: HOPE INVOICING SYSTEM Program or Sub-Program: Unit B Programs-HOPE Scholarship Public Schools; HOPE Grant; HOPE GED; HOPE Private Colleges; HOPE Accel Program Description of Application Function: Design and develop a process of controls that will allow for the confirmation of all HOPE eligible students and the proper disbursement and audit of all funds related to the HOPE Scholarship in the state of Georgia. Implement statewide. o Platform/Host: o Operating System: o Database: HP UNIX Server UNIX Oracle Annual Volume: Unit of Measure: FY 2008 $167,388 Not Available Not Available Consultant FTEs: 0.00 Staff FTEs: 1.00 552 Georgia Student Finance Commission Application I: TRANSCRIPT EXCHANGE HOPE GPA Program or Sub-Program: Unit B Programs - HOPE Scholarship Public Schools; HOPE Grant; HOPE Private Colleges Description of Application Function: Defined Requirements to capture all high school transcripts for use in calculating 2007 HOPE GPA as mandated by law. Contracted with XAP Corporation to provide the Transcript Repository and Post Secondary Transcript Interface. Developed deployment plan to extract transcript data from each of the 600 high schools and 35 SIS utilized in Georgia. Defined methodology and developed specifications for using the electronic transcripts to calculate the HOPE GPA as per the rules. Designed and developed transcript database interfaces and began developing the software to calculate the GPA from the electronic transcripts. o Platform/Host: o Operating System: o Database: HP Unix Servers UXIX Oracle Annual Volume: Unit of Measure: FY 2008 $836,940 Not Available Not Available Consultant FTEs: 0.00 Staff FTEs: 5.00 Application J: APPLICATION STANDARDIZATION SYSTEM Program or Sub-Program: Unit A Programs - Guaranteed Educational Loans; Governor's Scholarship; North Georgia Military Scholarship Grants; Tuition Equalization Grants; Law Enforcement Personnel Dependent's Grants; North Georgia College ROTC Grants; LEAP Program. Unit B Programs Georgia Military Scholarship; HOPE Teacher Scholarships; HOPE Promise Scholarships; HOPE Promise II Scholarships; Engineer Scholarships; HOPE Scholarship Public Schools; HOPE Grant; HOPE GED; HOPE Private Colleges; Public Safety Memorial Grant; HOPE Accel Program Description of Application Function: Design and develop a new web based application process to capture the application information for all the scholarship, grant and loan programs offered by GSFC. Provide an interface to an eligibility checks service to automatically perform electronic confirmation of the applicant's eligibility for the individual program. Provide interfaces to the schools for their certification requirements and information sharing. o Platform/Host: o Operating System: o Database: HP UNIX Server UNIX Oracle Annual Volume: Not Available 553 Georgia Student Finance Commission Unit of Measure: FY 2008 $334,776 Not Available Consultant FTEs: 0.00 Staff FTEs: 2.00 Application K: CUSTOMER RELATIONSHIP MANAGEMENT SYSYTEM Program or Sub-Program: Unit A Programs - Guaranteed Educational Loans; Governor's Scholarship; North Georgia Military Scholarship Grants; Tuition Equalization Grants; Law Enforcement Personnel Dependent's Grants; North Georgia College ROTC Grants; LEAP Program. Unit B Programs Georgia Military Scholarship; HOPE Teacher Scholarships; HOPE Promise Scholarships; HOPE Promise II Scholarships; Engineer Scholarships; HOPE Scholarship Public Schools; HOPE Grant; HOPE GED; HOPE Private Colleges; Public Safety Memorial Grant; HOPE Accel Program Description of Application Function: Implement the Surado CRM application for Customer Contact, Marketing, Sales, and Customer Support functions within GSFC. Consolidate all customer contacts information to one repository. Ultimately consolidate all student and parent contact data to CRM with automatic updates to the back transaction systems. o Platform/Host: o Operating System: o Database: Dell Server Win2000 SQL Server Annual Volume: Unit of Measure: FY 2008 $83,694 Not Available Not Available Consultant FTEs: 0.00 Staff FTEs: 0.50 Application L: GEORGIA MENTOR SITE Program or Sub-Program: Unit A Programs HERO Program. Unit B Programs HOPE Scholarship Public Schools; HOPE Private Colleges. Description of Application Function: Work with XAP Corporation to define the custom functions and security needs of the new Georgia Mentor Site initiative. o Platform/Host: o Operating System: o Database: XAP Hosting XAP XAP Annual Volume: Unit of Measure: FY 2008 Not Available Not Available Consultant FTEs: Staff FTEs: 554 $251,082 Georgia Student Finance Commission 0.00 1.00 555 Georgia Student Finance Commission Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Plotters Scanners Other DESCRIPTION IBM iSeries 810 Dell Optimum Dell Inspiron HP UNIX servers; Win2000 servers Interactive Voice Response System Cisco Summit ISS HP LaserJet HP DeskJet HP Kodak Avaya Unix Server for Predictive Dialer QUANTITY 1 215 50 35 1 6 4 4 15 35 1 5 1 Wireless Devices BlackBerry 20 393 Capitalized Asset Value of IT Equipment: $826,000 General Age and Condition of Equipment: Description of condition. Generally the equipment is much newer than it was 3 years ago. The iSeries, IVR, Document Scanners, plotter and Predictive Dialer are all new in the last 3 years. Workstations and Laptops are all being replaced on a 3-4 year rotation schedule. Approximately 150 of our workstations have been replaced in the past 36 months. 556 State of Georgia Information Technology Expenditures Report Fiscal Year 2008 For Period July 1, 2007 June 30, 2008 Georgia Office of Commissioner of Insurance 0 Georgia Office of Commissioner of Insurance Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision The vision of the Office of Commissioner of Insurance is to have a well-trained workforce, utilizing state of the art technology to facilitate professional regulation, greater coordination and uniformity among state regulators, greater public access to services and information that results in a more fire safe environment and consumer friendly, competitive market place for insurance and loan products. Agency Mission The mission of the Office of Insurance Commissioner is to ensure that the public's interests are served through professional oversight of regulated industries, consumer protection and broad based educational activities. Agency Strategic Goals Aggressively enforce insurance company solvency standards to protect consumers. Ensure a level playing field to provide consumers affordable prices and a stable insurance market. Actively pursue those engaging in fraudulent activities to the fullest extent allowed by law. Expand consumer and public education activities. Expand the agency's capability to continue to provide timely and responsive replies to consumer inquiries. Streamline licensing and regulatory activities. 241 Georgia Office of Commissioner of Insurance Integrate an e-commerce environment into agency operations Reduce fire deaths and increase fire safety though enforcement, inspection and education. Agency IT Projects PROJECT A Extinguisher Licensing and Permitting Application Project Description and Benefit: The purpose of this application is to allow SFMO (Safety Fire Marshals Office) personnel to record, maintain and report Extinguisher Licensing application information, and store the associated documents electronically in a document repository. It will also allow for the printing of license and permit badges. In addition, records will be entered and maintained for corporations, business and technician entities. Historical data will also be captured. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported Planning/Analysis/Design Construction/Implementation Medium $50,000 or less State Funds Not Reported Federal/Other Funds Not Reported PROJECT B Automation of Licensing and Permitting Project Description and Benefit: This project is intended to make use of the internet to automate many licensing and permitting activities. When completed, it should provide better service to the public, reduce paperwork, improve processing time and make the agency more accessible to the public. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported Planning/Analysis/Design Construction/Implementation Medium $50,001-250,000 State Funds Not Reported Federal/Other Funds Not Reported PROJECT C Industrial Loan Examinations Project Description and Benefit: This project will allow the Industrial Loan Division's field personnel to capture their Examination information electronically and produce reports to be submitted to headquarters. In the near future, the capability to electronically transmit their Examinations information to headquarters will be available as well. 242 Georgia Office of Commissioner of Insurance Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported Planning/Analysis/Design Low $50,000 or less State Funds Not Reported Federal/Other Funds Not Reported PROJECT D Industrial Loan Weekly Examinations Project Description and Benefit: This project will allow the Industrial Loan field personnel to capture their weekly reporting information electronically and generate the report to be sent to headquarters. This application has the additional benefit of helping the field personnel get familiar with using the Tablet PC in their day to day work as one of their business tools. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported RFP not needed. Planning/Analysis & Design. Construction/Implementation High $50,000 or less State Funds Not Reported Federal/Other Funds Not Reported PROJECT E IT Electronic Fund Transfer and Payment Project Description and Benefit: This project is designed to allow the agency to receive funds through a variety of electronic media to include wire transfers and credit cards. This will reduce the number of paper checks processed, improve processing time and eliminate many of the potential problems associated with paper processing. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported Planning/Analysis/Design Medium $50,001-250,000 State Funds Not Reported Federal/Other Funds Not Reported PROJECT F Re-Design OCI Web Site and Intranet Project Description and Benefit: This project is designed to enhance the agency's capability to make information more available to the public and to provide greater access to services and educational materials offered by the agency to both web site visitors and internal personnel. 243 Georgia Office of Commissioner of Insurance Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported Planning/Analysis/Design Construction/Implementation Complete/Maintenance High $50,000 or less State Funds Not Reported Federal/Other Funds Not Reported PROJECT G Data Trend Analysis Project Description and Benefit: This project will allow the department to develop applications to extract and analyze data from its various data repositories. This will allow the agency to be more proactive in performing regulatory mandates. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported Not Reported Low $50,000 or less State Funds Not Reported FY 2005 Total Funding Not Reported PROJECT H Electronic Rate and Form Filing Project Description and Benefit: This project is part of the federal Gramm-Leach-Blyley initiatives. It will allow insurance companies to file requests for changes in rates or forms and to obtain approval for new offerings and products. Automation will result in more timely and expeditions reviews of various requests. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported Planning/Analysis/Design Construction/Implementation Medium $50,000 or less State Funds Not Reported Federal/Other Funds Not Reported PROJECT I Staff Adjuster on-line Registration and Invoicing Project Description and Benefit: This application allows P&C Insurance Companies to register their staff adjusters on-line via the Insurance Department's web portal and provide verification as to the success of the registration process. Invoices are generated on a monthly basis for the registration maintenance. 244 Georgia Office of Commissioner of Insurance Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported Planning/Analysis/Design Construction/Implementation Complete/Maintenance High $50,000 or less State Funds Not Reported Federal/Other Funds Not Reported PROJECT J Electronic Inspection and Incident Reporting Project Description and Benefit: This project is designed to provide remote field personnel having inspection and investigation responsibilities with access to server based information and applications to facilitate reporting and acceptance of requested and required data from regulated entities. This project will also reduce the amount of paper processed and stored and provide more timely access to information. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported Planning/Analysis & Design Medium $50,001-250,000 State Funds Not Reported Federal/Other Funds Not Reported PROJECT K Emergency Adjuster on-line Registration and Permitting Project Description and Benefit: This application will allow Insurance companies to register their emergency adjusters on-line via the Insurance Department's web portal and provide verification as to the success of the registration process. This application will also consist of a VB.NET module that will allow the Director of the Agents Licensing Division to assign disaster permit numbers Insurance companies who in turn assign these permit numbers to their emergency adjusters should they need to work in a GEMA declared disaster site. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported Planning/Analysis/Design Construction/Implementation Complete/Maintenance High $50,000 or less State Funds Not Reported Federal/Other Funds Not Reported 245 Georgia Office of Commissioner of Insurance PROJECT L Intranet HelpDesk System Project Description and Benefit: This application will allow all personnel in the Insurance Department to submit a request for services to the appropriate person in the Computer Services and Information Technology Division and receive an email response when the request status changes. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported Planning/Analysis/Design Construction/Implementation Complete/Maintenance Medium $50,000 or less State Funds Not Reported Federal/Other Funds Not Reported PROJECT M IL Quarterly and Annual Reports Project Description and Benefit: Automating the Industrial Loan Quarterly and Annual Reports via the use of interactive PDFs with embedded calculations will allow the Industrial Loan Companies to go to the Insurance Department's web site, request the Quarterly (IL-12) or Annual (IL-7) report, fill it out and save it. The embedded calculations will prevent errors and allow for accurate forms to be submitted to the Industrial Loan Division. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported Planning/Analysis/Design Construction/Implementation Complete/Maintenance Medium $50,000 or less State Funds Not Reported Federal/Other Funds Not Reported PROJECT N SFMO Fire Symposium System Project Description and Benefit: This system will provide a portable means for registering attendees, printing ID, bar coded badges and tracking class attendance The data will be consolidated on a server at the Insurance Department after the symposium for historical and reporting purposes. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Planning/Analysis/Design Construction/Implementation Complete/Maintenance Medium $50,000 or less State Funds Federal/Other Funds 246 Georgia Office of Commissioner of Insurance Not Reported Not Reported Not Reported PROJECT O Joint Fire Chief Symposium Project Description and Benefit: This system will provide a portable means for registering attendees, printing ID, bar coded badges and tracking class attendance. The data will be consolidated on a server at the Insurance Department after the symposium for historical and reporting purposes. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported Planning/Analysis/Design Construction/Implementation Complete/Maintenance Medium $50,000 or less State Funds Not Reported Federal/Other Funds Not Reported PROJECT P GAFC/GSFA Symposium Project Description and Benefit: This system will provide a portable means for registering attendees, printing ID, bar coded badges and tracking class attendance. The data will be consolidated on a server at the Insurance Department after the symposium for historical and reporting purposes Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported Planning/Analysis/Design Construction/Implementation Complete/Maintenance Medium $50,000 or less State Funds Not Reported Federal/Other Funds Not Reported PROJECT Q MFH Training Registration System Project Description and Benefit: This system will provide a portable means for registering attendees, printing ID, bar coded badges and tracking class attendance. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Planning/Analysis/Design Construction/Implementation Complete/Maintenance Medium $50,000 or less State Funds Federal/Other Funds 247 Georgia Office of Commissioner of Insurance Not Reported Not Reported Not Reported PROJECT R Fraud and Arson Case Management System Project Description and Benefit: Allow for the Enforcement Division to record and track cases for fraud and arson investigation, including investigator(s) assigned and other details pertaining to the case. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported Planning/Analysis/Design Construction/Implementation High $50,001-250,000 State Funds Not Reported Federal/Other Funds Not Reported PROJECT S Premium Tax Interactive Forms Project Description and Benefit: The development of three interactive PDF forms allows the Premium Tax Division to make available three separate, important forms for Insurance companies to use when filing their tax. These forms have embedded calculations and edits to prevent errors and "recycling" of the forms. This expedites and allows for more efficiency in processing the submitted forms. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported Planning/Analysis/Design Construction/Implementation Complete/Maintenance Medium $50,000 or less State Funds Not Reported Federal/Other Funds Not Reported PROJECT T HAZMAT Inspection Form Project Description and Benefit: The development of this interactive PDF form will allow the Hazardous Materials field personnel to utilize a new "tool" to help them complete their inspections using a "smart" form with edits. It will also allow them to utilize their Tablet PC to have the inspected company representative sign the forms using the stylus. This way the signatures are captured in a form that can be transmitted via email attachment instead of mailing them to headquarters, which allows for electronic storage of the inspection forms. Project Status Project Priority Planning/Analysis/Design Construction/Implementation Complete/Maintenance Low 248 Georgia Office of Commissioner of Insurance Lifetime Cost of Project FY 2008 Total Funding Not Reported $50,000 or less State Funds Not Reported Federal/Other Funds Not Reported PROJECT U Automate Form A-713 Project Description and Benefit: Automating the building and parking security access form (A-713) allows the Personnel Division personnel to electronically generate the form, filling in information retrieved from the Personnel database, instead of manually filling out the form. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported Planning/Analysis/Design Construction/Implementation Complete/Maintenance Low $50,000 or less State Funds Not Reported Federal/Other Funds Not Reported PROJECT V Fire Symposium Web Service Project Description and Benefit: Development of this web services allows the fire symposium registrants to register and pay their fees through the Georgia Fire Marshals Consortium web site and the information transmitted to the Insurance Department's SQL server for storage, analysis and reporting. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported Planning/Analysis/Design Construction/Implementation Complete/Maintenance Low $50,000 or less State Funds Not Reported Federal/Other Funds Not Reported PROJECT W Pearson Web Service Project Description and Benefit: Development of this web service allows the Pearson Company (Previously Promissor) to verify the authenticity of an Insurance Agent's license number against the Insurance Department's database. Project Status Project Priority Planning/Analysis/Design Construction/Implementation Complete/Maintenance Medium 249 Georgia Office of Commissioner of Insurance Lifetime Cost of Project FY 2008 Total Funding Not Reported $50,000 or less State Funds Not Reported Federal/Other Funds Not Reported PROJECT X PSC Web Service Project Description and Benefit: This web service allows the Public Service Commission (PSC) to extract Insurance Company information nightly from the Insurance Department's database in order to verify whether or not a company actually exists and, if so, is the company in active or inactive status. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported Planning/Analysis/Design Construction/Implementation Complete/Maintenance Medium $50,000 or less State Funds Not Reported Federal/Other Funds Not Reported PROJECT Y SQL Server 2005 Project Description and Benefit: The purpose of this project was to upgrade our "third party" SQL server to SQL Server 2005. This server is used solely for third party software installations, including the new fraud and arson investigation database. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported Planning/Analysis/Design Construction/Implementation Complete/Maintenance Medium $50,000 or less State Funds Not Reported Federal/Other Funds Not Reported PROJECT Z Regulation Web Site Postings Project Description and Benefit: This web application allows the Administrative Procedures Division to post regulations and their status on the Insurance Department's web site. Project Status Project Priority Planning/Analysis/Design Construction/Implementation Complete/Maintenance High 250 Georgia Office of Commissioner of Insurance Lifetime Cost of Project FY 2008 Total Funding Not Reported $50,000 or less State Funds Not Reported Federal/Other Funds Not Reported PROJECT AA Podcast Web Site Availability Project Description and Benefit: This web application allows the Media Relations Division to post podcasts of the Commissioner's speeches or other important and relevant topics on the Insurance Department's web site. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported Planning/Analysis/Design Construction/Implementation Complete/Maintenance High $50,000 or less State Funds Not Reported Federal/Other Funds Not Reported PROJECT AB Hosted Enterprise Wide Web-Based Application Project Description and Benefit: The purpose of implementing an enterprise wide application is to ensure that all divisions are utilizing the same set of software modules to store, retrieve and report information from the same information repository. The same "look and feel" that each module of the application provides will lend itself to more efficient crosstraining and less training time in general. It will also eliminate the need to maintain two master company databases, as is the case currently. It will allow for the Insurance regulation functions of the Insurance Department to achieve efficiencies. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported Planning/Analysis/Design High $50,001 - $250,000 State Funds Federal/Other Funds Not Reported Not Reported PROJECT AC Document Management Project Description and Benefit: The purpose of implementing a document management system was to create a high volume, high capacity document repository for agency documents. This VB.net application can be added to a variety of clients from windows based applications to web based applications. Project Status Project Priority Complete/Maintenance High 251 Georgia Office of Commissioner of Insurance Lifetime Cost of Project FY 2008 Total Funding Not Reported $50,000 or less State Funds Not Reported Federal/Other Funds Not Reported 252 Georgia Department of Administrative Services Agency Major IT Accomplishments Extinguisher Licensing and Permitting Application The project team has completed the functional design phase of the project and is currently in the detail design phase. Overlapping this detail design phase will be user testing, which began on 08/08/2008. Scheduled completion date is 10/01/2008, except for user documentation. Automate Licensing Permitting The Department has automated by outsourcing the Agents Licensing Renewal process and is on schedule to outsource both agency (01/01/2009) and agent (01/01/2010) initial licensing applications on-line. Electronic Plan Submission - Review - Annotation and Approval Desktop architecture has been procured to facilitate the graphics and speed requirements of a CAD based review process. The entire engineering application is being reviewed. The department has not yet implemented this project. Industrial Loan Examinations This project allows for the overlapping of the functional and detail design phases of development, which is the current status. IT Electronic Fund Transfer and Payments Some funds are collected and payments are made through use of EFT. However, until a standard is adopted with respect to the use of credit cards and debit cards, payment by cash or check remains the primary payment method. Industrial Loan Weekly Examinations This application was installed on 06/02/2008 and turned over to the end-user to use on their Tablet PCs. Data and Trend Analysis The Department is in the process of re-engineering its data base architecture to a SQL standard. This transition is very time consuming and will require several years to fully transition. A number of conversions to SQL were accomplished and the process is ongoing. 253 Georgia Office of Commissioner of Insurance Electronic Rate and Form Filing The Department presently offers limited online filing capabilities and has re-engineered the in-house tracking and monitoring application for the Life and Health Division. The P&C Division has fully converted to NAICs "SERFF" and the Life and Health Division is in the process of doing so. Re-Design OCI Web Site and Intranet The Intranet re-design was placed into production on 05/05/2008 and the web site on 07/16/2008. Of course there will always be "fine tuning" and on-going revisions as new information offerings and ideas become available. Electronic Inspection and Incident Reporting - SFMO Tablet PCs have been procured and an electronic inspection reports have been developed for use in the field by various sub-divisions within the Safety Fire Division. Third party software is currently being evaluated. Staff Adjuster on-line Registration and Invoicing This application was placed in production for registration on 11/28/2007 and for invoicing on 04/21/2008. Currently, only on-line registrations are accepted by the Agents Licensing Division. Also, Invoices have been generated and emailed to the appropriate company designee. Emergency Adjuster on-line Registration and Permitting This application was placed in production on 11/28/2007. Companies have registered their emergency adjusters and the Agents. Licensing Division has assigned permit numbers to the companies who have requested them. Intranet HelpDesk System This system was made available to employees in March to submit and track help desk tickets. To date, IT has resolved 962 help desk tickets using the new system. IL Quarterly and Annual Reports This project will allow the Industrial Loan field personnel to capture their weekly reporting information electronically and generate the report to be sent to headquarters. This application has the additional benefit of helping the field personnel get familiar with using the Tablet PC in their day to day work as one of their business tools. 254 Georgia Office of Commissioner of Insurance SFMO Fire Symposium System This system allows staff to register and track participation of student participation in agency sponsored training. Joint Fire Chief Symposium This system allows staff to register and track participation of student participation in agency sponsored training. GAFC/GSFA Symposium This system allows staff to register and track participation of student participation in agency sponsored training. MFH Training Registration System This system allows staff to register and track participation of student participation in agency sponsored training. Fraud and Arson Case Management System Implemented a COTS package that is used by law enforcement agencies throughout the country to track fraud and arson. Premium Tax Interactive Forms Implemented to make the filing of premium taxes more efficient and easier to read. The form contains audit checks and calculations to help prevent filing errors. Forms were put in production on 3/14/08. HAZMAT Inspection Form Tablet application developed for field personnel to complete while performing HazMat onsite inspections. Installed on 8/17/07. Automate Form A-713 Automated the form required by GBA for access control to parking facility and office locations. Installed on 11/28/07. Fire Symposium Web Service Provides automated, secure access to agency data for 3rd parties. 255 Georgia Office of Commissioner of Insurance Pearson Web Service Provides automated, secure access to agency data for 3rd parties. PSC Web Service Provides automated, secure access to agency data for 3rd parties. SQL Server 2005 Installation The installation of SQL 2005 was required as part of the Fraud and Arson Case Management solution. Regulation Web Site Postings Allows the Administrative Procedure division to post proposed and adopted regulations along with hearing information. Podcast Web Site Availability Enables the Department to publish podcasts via the web to help disseminate information to our customers. Hosted Enterprise Wide Web-Based Application This project is currently in the procurement phase. More information will be provided once the contracts are signed. Document Management System Implemented a flexible in-house document management structure that can be ported to windows and web based applications. 256 Georgia Office of Commissioner of Insurance Chapter 2, Section A - Expenditures by Sub Class Account/ Subclass Description APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subtotal 501000 Regular Salaries 511000 Overtime 512000 Permanent Hourly 513000 Temporary Labor Fringe Benefits Allocation 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 518000 Unemployment Insurance 519000 Workers' Compensation 520000 Merit System Assessments 598000 Pay for Performance 599000 Lapse 300 Personal Services 610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation 301 Regular Operating Expense 722000 Motor Vehicle 303 Motor Vehicle Purchases Total Expenditures 538,134 55,763 39,935 56,097 122,971 1,470 814,368 1,104 4,853 1,630 148 435 135 264 8,569 - 257 Georgia Office of Commissioner of Insurance Expenditures by Sub Class (continued) 713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 5,820 19,752 304 Equipment 25,572 814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Capitalization Thresho 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support 28,421 1,340 161,320 250 20,387 64,393 305 Computer Charges 276,111 648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals 306 Real Estate Rentals - 871001 Voice/Data Communication Services - GTA Computer Bi 42,467 871002 Voice/Data Communication Services - GTA Data Network 320 871003 Voice/Data Communication Services - GTA Telecommun 140,460 871000 Voice / Data Communication Services (To pay GTA Invoice 183,246 872001 Voice/Data Communication Services - Wire/Cable 45 872002 872003 Voice/Data Communication Services - MPLS 872004 Voice/Data Communication Services - Video 872005 Voice/Data Communication Services - Local Service 1,703 872006 Voice/Data Communication Services - Long Distance 5,595 872007 Voice/Data Communication Services - Voice Mail and Other Voice Processing 872008 Voice/Data Communication Services - PBX 872009 Voice/Data Communication Services - VOIP 872010 Voice/Data Communication Services - Key System 872011 Voice/Data Communication Services - Mobile/Wireless 74,719 872012 Voice/Data Communication Services - Other 7,243 872000 Voice / Data Communication Services (Vendors OTHER TH 89,305 307 Telecommunications Total 272,551 258 Georgia Office of Commissioner of Insurance Expenditures by Sub Class (continued) 723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings 309 Capital Outlay 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 [IT Expenditure] Professional/Technical Services - Computer/IT 852000 [IT Expenditure] Professional/Technical Services - Comp 312 Contracts 750000 Transfers Out 314 Transfers 690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants 315 Grants SPECIAL LINE ITEM EXPENDITURES 44,104 1,052 45,156 - - 200 Bonds - 847 Investment for Modernization - 259 Georgia Office of Commissioner of Insurance Expenditures by Sub Class (continued) 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts - Private Organizations 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 871001 Voice/Data Communication Services - GTA Computer Bill 871002 Voice/Data Communication Services - GTA Data Network Bill 871003 Voice/Data Communication Services - GTA Telecommunications Bill 871000 Voice / Data Communication Services (To pay GTA Invoice - 872001 Voice/Data Communication Services - Wire/Cable 872002 Voice/Data Communication Services - MPLS 872003 Voice/Data Communication Services - Video 872004 Voice/Data Communication Services - Local Service 872005 Voice/Data Communication Services - Long Distance 872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing 872007 Voice/Data Communication Services - PBX 872008 Voice/Data Communication Services - VOIP 872009 Voice/Data Communication Services - Key System 872010 Voice/Data Communication Services - Mobile/Wireless 872011 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Vendors OTHER TH - 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 885 Operating Expenses Colleges - 260 Georgia Office of Commissioner of Insurance Expenditures by Sub Class (continued) 501000 Regular Salaries 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 618000 Energy 627000 Other Operating Expense 640000 Travel 651000 Per Diem & Fees 653000 Contracts 863000 [IT Expenditure] Software (Not Capitalized) 871001 Voice/Data Communication Services - GTA Computer Bill 872000 Voice / Data Communication Services (Vendors OTHER THAN GTA ) 889 Quickstart - 000 Other - 000 Other - 000 Other TOTAL EXPENDITURES State Funds Federal Funds Other Funds Full Time Equivalent Positions Full Time Equivalent Consultants 1,442,328 261 Georgia Office of Commissioner of Insurance Chapter 2, Section B - Expenditures by Application Application Name (include short name and/or Acronym) Extinguisher Licensing and Permitting Application Automation of Licensing and Permitting Electronic Plan Submission, Review and Approval Industrial Loan Examinations IT Electronic Fund Transfer and Payment Industrial Loan Weekly Examinations Data and Trend Analysis Electronic Rate and Form Filing Re-Design OCI Web Site and Intranet Electronic Inspection and Incident Reporting - SFMO Staff Adjuster on-line Registration and Invoicing Emergency Adjuster on-line Registration and Permitting Intranet HelpDesk System IL Quarterly and Annual Reports SFMO Fire Symposium System Joint Fire Chief Symposium GAFC/GSFA Symposium MFH Training Registration System Fraud and Arson Case Management System Premium Tax Interactive Forms HAZMAT Inspection Form Automate Form A-713 Fire Symposium Web Service Pearson Web Service PSC Web Service SQL Server 2005 Regulation Web Site Postings Podcast Web Site Availability Hosted Enterprise Wide Web-Data Base Application Document Management System Consultant Position FY 2007 FTE's FTE's Expenditures TOTAL Applications Expenditures TOTAL Applications Positions TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions TOTAL EXPENDITURES TOTAL POSITIONS - 0 0 1,442,328.18 0 0 1,442,328.18 0 0 262 Georgia Office of Commissioner of Insurance Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) Application A: EXTINGUISHER LICENSING AND PERMITTING APPLICATION Program or Sub-Program: Safety Fire Description of Application Function: The purpose of this application is to allow SFMO (Safety Fire Marshals Office) personnel to record, maintain and report Extinguisher Licensing application information, and store the associated documents electronically in a document repository. It will also allow for the printing of license and permit badges. In addition, records will be entered and maintained for corporations, business and technician entities. Historical data will also be captured. o Platform/Host: o Operating System: o Database: Client App Windows VB Annual Volume: Unit of Measure: FY 2008 Not Reported Not Reported Not Reported Consultant FTEs: Not Reported Staff FTEs: Not Reported Application B AUTOMATION OF LICENSING AND PERMITTING Program or Sub-Program: Insurance & Safety Fire Regulation Description of Application Function: This project is intended to make use of the internet to automate many Insurance Industry licensing and permitting activities. When completed, it should provide better service to the public, reduce paperwork, improve processing time and make the agency more accessible to the public. To date we have implemented web based renewals for the Agents Licensing Division. We will continue to work with the vendor to deliver more services via the web. o Platform/Host: o Operating System: o Database: Web Server Web Server Oracle Annual Volume: Unit of Measure: FY 2008 Not Reported Not Reported Not Reported Consultant FTEs: Not Reported Staff FTEs: Not Reported 263 Georgia Office of Commissioner of Insurance Application C ELECTRONIC PLAN SUBMISSION, REVIEW AND APPROVAL Program or Sub-Program: Safety Fire Description of Application Function: This project will allow the agency to receive, review and process architectural drawings using the internet. This should facilitate the timely processing of drawings. By reducing the amount of paper, it will also facilitate storage and retrieval of records. o Platform/Host: NT Server o Operating System: Windows Server o Database: SQL Annual Volume: Unit of Measure: FY 2008 Not Reported Not Reported Not Reported Consultant FTEs: Not Reported Staff FTEs: Not Reported Application D: INDUSTRIAL LOAN EXAMINATIONS Program or Sub-Program: Industrial Loan Description of Application Function: This project will allow the Industrial Loan Division's field personnel to capture their Examination information electronically and produce reports to be submitted to headquarters. In the near future, the capability to electronically transmit their Examinations information to headquarters will be available as well. o Platform/Host: o Operating System: o Database: Client App Windows SQL/Access Annual Volume: Unit of Measure: FY 2008 Not Reported Not Reported Not Reported Consultant FTEs: Not Reported Staff FTEs: Not Reported Application E: IT ELECTRONIC FUND TRANSFER AND PAYMENT Program or Sub-Program: Insurance & Safety Fire Regulation Description of Application Function: This project is designed to allow the agency to receive funds through a variety of electronic media to include wire transfers and credit cards. This will reduce the number of paper checks processed, improve processing time and eliminate many of the potential problems associated with paper processing. 264 Georgia Office of Commissioner of Insurance o Platform/Host: o Operating System: o Database: Web Server Web Server ASP Annual Volume: Unit of Measure: FY 2008 Not Reported Not Reported Not Reported Consultant FTEs: Not Reported Staff FTEs: Not Reported Application F: INDUSTRIAL LOAN WEEKLY EXAMINATIONS Program or Sub-Program: Industrial Loan Description of Application Function: This project will allow the Industrial Loan field personnel to capture their weekly reporting information electronically and generate the report to be sent to headquarters. This application has the additional benefit of helping the field personnel get familiar with using the Tablet PC in their day to day work as one of their business tools. o Platform/Host: o Operating System: o Database: Client App Windows SQL/Access Annual Volume: Unit of Measure: FY 2008 Not Reported Not Reported Not Reported Consultant FTEs: Not Reported Staff FTEs: Not Reported Application G: DATA AND TREND ANALYSIS Program or Sub-Program: Insurance & Safety Fire Regulation Description of Application Function: This project will allow the department to develop applications to extract and analyze data from its various data repositories. This will allow the agency to be more proactive in performing regulatory mandates. o Platform/Host: o Operating System: o Database: NT Server Windows Server SQL Annual Volume: Unit of Measure: FY 2008 Not Reported Not Reported Not Reported Consultant FTEs: Not Reported Staff FTEs: Not Reported 265 Georgia Office of Commissioner of Insurance Application H: ELECTRONIC RATE AND FORM FILING Program or Sub-Program: Insurance Regulation Description of Application Function: This project is part of the federal Gramm-Leach-Bliley initiatives. It will allow insurance companies to file requests for changes in rates or forms and to obtain approval for new offerings and products. Automation will result in more timely and expeditious reviews of various requests. To date, we have implemented P&C filings and Life Filings. We will complete Health filings in FY 09. o Platform/Host: o Operating System: o Database: Web Server Windows Server SQL Annual Volume: Unit of Measure: FY 2008 Not Reported Not Reported Not Reported Consultant FTEs: Not Reported Staff FTEs: Not Reported Application I: RE-DESIGN OCI WEB SITE AND INTRANET Program or Sub-Program: Insurance/Safety Fire/ Industrial Loan Description of Application Function: This project is designed to enhance the agency's capability to make information more available to the public and to provide greater access to services and educational materials offered by the agency to both web site visitors and internal personnel. o Platform/Host: o Operating System: o Database: Web Server Windows Server ASP/.Net/AJAX Annual Volume: Unit of Measure: FY 2008 Not Reported Not Reported Not Reported Consultant FTEs: Not Reported Staff FTEs: Not Reported Application J: ELECTRONIC INSPECTION AND INCIDENT REPORTING - SFMO Program or Sub-Program: Safety Fire Description of Application Function: This project is designed to provide remote field personnel having inspection and investigation responsibilities with access to server based information and applications to facilitate reporting and acceptance of requested and required 266 Georgia Office of Commissioner of Insurance data from regulated entities. This project will also reduce the amount of paper processed and stored and provide more timely access to information. o Platform/Host: o Operating System: o Database: PC Based Windows SQL Annual Volume: Unit of Measure: FY 2008 Not Reported Not Reported Not Reported Consultant FTEs: Not Reported Staff FTEs: Not Reported Application K: STAFF ADJUSTER ON-LINE REGISTRATION AND INVOICING Program or Sub-Program: Insurance Regulation Description of Application Function: This application allows P&C Insurance Companies to register their staff adjusters on-line via the Insurance Department's web portal and provide verification as to the success of the registration process. Invoices are generated on a monthly basis for the registration maintenance. o Platform/Host: o Operating System: o Database: Web Server Windows Server .Net Annual Volume: Unit of Measure: FY 2008 Not Reported Not Reported Not Reported Consultant FTEs: Not Reported Staff FTEs: Not Reported Application L: EMERGENCY ADJUSTER ON-LINE REGISTRATION AND PERMITTING Program or Sub-Program: Insurance Regulation Description of Application Function: This application will allow Insurance companies to register their emergency adjusters on-line via the Insurance Department's web portal and provide verification as to the success of the registration process. This application will also consist of a VB.NET module that will allow the Director of the Agents Licensing Division to assign disaster permit numbers Insurance companies who in turn assign these permit numbers to their emergency adjusters should they need to work in a GEMA declared disaster site. This VB.NET module also allows the Director of the Agents Licensing Division to track payments received for invoices paid for regular staff adjuster registration. o Platform/Host: Web Server 267 Georgia Office of Commissioner of Insurance o Operating System: Windows Server o Database: .Net Annual Volume: Unit of Measure: FY 2008 Not Reported Not Reported Not Reported Consultant FTEs: Not Reported Staff FTEs: Not Reported Application M: INTRANET HELPDESK SYSTEM Program or Sub-Program: Insurance/Safety Fire/ Industrial Loan Description of Application Function: This application will allow all personnel in the Insurance Department to submit a request for services to the appropriate person in the Computer Services and Information Technology Division and receive an email response when the request status changes. o Platform/Host: o Operating System: o Database: Web Server Windows Server ASP/.Net/AJAX Annual Volume: Unit of Measure: FY 2008 Not Reported Not Reported Not Reported Consultant FTEs: Not Reported Staff FTEs: Not Reported Application N: IL QUARTERLY AND ANNUAL REPORTS Program or Sub-Program: Industrial Loan Description of Application Function: Automating the Industrial Loan Quarterly and Annual Reports via the use of interactive PDFs with embedded calculations will allow the Industrial Loan Companies to go to the Insurance Department's web site, request the Quarterly (IL-12) or Annual (IL-7) report, fill it out and save it. The embedded calculations will prevent errors and allow for accurate forms to be submitted to the Industrial Loan Division. o Platform/Host: o Operating System: o Database: Client App Windows SQL/Access Annual Volume: Unit of Measure: FY 2008 Not Reported Not Reported Consultant FTEs: Staff FTEs: 268 Georgia Office of Commissioner of Insurance Not Reported Not Reported Not Reported Application O: SFMO FIRE SYMPOSIUM SYSTEM Program or Sub-Program: Safety Fire Description of Application Function: This system will provide a portable means for registering attendees, printing ID, bar coded badges and tracking class attendance. The data will be consolidated on a server at the Insurance Department after the symposium for historical and reporting purposes. o Platform/Host: o Operating System: o Database: PC Based Windows Access Annual Volume: Unit of Measure: FY 2008 Not Reported Not Reported Not Reported Consultant FTEs: Not Reported Staff FTEs: Not Reported Application P: JOINT FIRE CHIEF SYMPOSIUM Program or Sub-Program: Safety Fire Description of Application Function: This system will provide a portable means for registering attendees, printing ID, bar coded badges and tracking class attendance. The data will be consolidated on a server at the Insurance Department after the symposium for historical and reporting purposes. o Platform/Host: o Operating System: o Database: PC Based Windows Access Annual Volume: Unit of Measure: FY 2008 Not Reported Not Reported Not Reported Consultant FTEs: Not Reported Staff FTEs: Not Reported Application Q: GAFC/GSFA SYMPOSIUM Program or Sub-Program: Safety Fire Description of Application Function: This system will provide a portable means for registering attendees, printing ID, bar coded badges and tracking class attendance. The data will be 269 Georgia Office of Commissioner of Insurance consolidated on a server at the Insurance Department after the symposium for historical and reporting purposes. o Platform/Host: o Operating System: o Database: PC Based Windows Access Annual Volume: Unit of Measure: FY 2008 Not Reported Not Reported Not Reported Consultant FTEs: Not Reported Staff FTEs: Not Reported Application R: MFH TRAINING REGISTRATION SYSTEM Program or Sub-Program: Safety Fire Description of Application Function: This system will provide a portable means for registering attendees, printing ID, bar coded badges and tracking class attendance. The data will be consolidated on a server at the Insurance Department after the symposium for historical and reporting purposes. o Platform/Host: o Operating System: o Database: PC Based Windows Access/SQL/VB.Net Annual Volume: Unit of Measure: FY 2008 Not Reported Not Reported Not Reported Consultant FTEs: Not Reported Staff FTEs: Not Reported Application R: FRAUD AND ARSON CASE MANAGEMENT SYSTEM Program or Sub-Program: Insurance/Safety Fire/ Industrial Loan Description of Application Function: Allow for the Enforcement Division to record and track cases for fraud and arson investigation, including investigator(s) assigned and other details pertaining to the case. o Platform/Host: o Operating System: o Database: NT Server Windows Server SQL Annual Volume: Unit of Measure: FY 2008 Not Reported Not Reported Consultant FTEs: Staff FTEs: 270 Georgia Office of Commissioner of Insurance Not Reported Not Reported Not Reported Application S: PREMIUM TAX INTERACTIVE FORMS Program or Sub-Program: Insurance Regulation Description of Application Function: The development of three interactive PDF forms allows the Premium Tax Division to make available three separate, important forms for Insurance companies to use when filing their tax. These forms have embedded calculations and edits to prevent errors and "recycling" of the forms. This expedites and allows for more efficiency in processing the submitted forms. o Platform/Host: o Operating System: o Database: Web Server Adobe PDF N/A Annual Volume: Unit of Measure: FY 2008 Not Reported Not Reported Not Reported Consultant FTEs: Not Reported Staff FTEs: Not Reported Application T: HAZMAT INSPECTION FORM Program or Sub-Program: Safety Fire Description of Application Function: The development of this interactive PDF form will allow the Hazardous Materials field personnel to utilize a new "tool" to help them complete their inspections using a "smart" form with edits. It will also allow them to utilize their Tablet PC to have the inspected company representative sign the forms using the stylus. This way the signatures are captured in a form that can be transmitted via email attachment instead of mailing them to headquarters, which allows for electronic storage of the inspection forms. o Platform/Host: o Operating System: o Database: PC Based Windows SQL Annual Volume: Unit of Measure: FY 2008 Not Reported Not Reported Not Reported Consultant FTEs: Not Reported Staff FTEs: Not Reported Application U: AUTOMATE FORM A-713 Program or Sub-Program: Insurance/Safety Fire/ Industrial Loan 271 Georgia Office of Commissioner of Insurance Description of Application Function: Automating the building and parking security access form (A-713) allows the Personnel Division personnel to electronically generate the form, filling in information retrieved from the Personnel database, instead of manually filling out the form. o Platform/Host: o Operating System: o Database: Web Server Windows Server ASP.Net Annual Volume: Unit of Measure: FY 2008 Not Reported Not Reported Not Reported Consultant FTEs: Not Reported Staff FTEs: Not Reported Application V: FIRE SYMPOSIUM WEB SERVICE Program or Sub-Program: Safety Fire Description of Application Function: Development of this web services allows the fire symposium registrants to register and pay their fees through the Georgia Fire Marshals Consortium web site and the information transmitted to the Insurance Department's SQL server for storage, analysis and reporting. o Platform/Host: o Operating System: o Database: Web Server Windows Server ASP.Net Annual Volume: Unit of Measure: FY 2008 Not Reported Not Reported Not Reported Consultant FTEs: Not Reported Staff FTEs: Not Reported Application W: PEARSON WEB SERVICE Program or Sub-Program: Insurance Regulation Description of Application Function: Development of this web service allows the Pearson Company (Previously Promissor) to verify the authenticity of an Insurance Agent's license number against the Insurance Department's database. o Platform/Host: o Operating System: o Database: Web Server Windows Server ASP.Net 272 Georgia Office of Commissioner of Insurance Annual Volume: Unit of Measure: FY 2008 Not Reported Not Reported Not Reported Consultant FTEs: Not Reported Staff FTEs: Not Reported Application X: PSC WEB SERVICE Program or Sub-Program: Insurance Regulation Description of Application Function: This web service allows the Public Service Commission (PSC) to extract Insurance Company information nightly from the Insurance Department's database in order to verify whether or not a company actually exists and, if so, is the company in active or inactive status. o Platform/Host: o Operating System: o Database: Web Server Windows Server ASP.Net Annual Volume: Unit of Measure: FY 2008 Not Reported Not Reported Not Reported Consultant FTEs: Not Reported Staff FTEs: Not Reported Application Y: SQL SERVER 2005 Program or Sub-Program: Insurance/Safety Fire/ Industrial Loan Description of Application Function: The purpose of this project was to upgrade our "third party" SQL server to SQL Server 2005. This server is used solely for third party software installations, including the new fraud and arson investigation database. o Platform/Host: o Operating System: o Database: NT Server Windows Server SQL Annual Volume: Unit of Measure: FY 2008 Not Reported Not Reported Not Reported Consultant FTEs: Not Reported Staff FTEs: Not Reported Application Z: REGULATION WEB SITE POSTINGS Program or Sub-Program: Insurance/Safety Fire/ Industrial Loan Description of Application Function: 273 Georgia Office of Commissioner of Insurance This web application allows the Administrative Procedures Division to post regulations and their status on the Insurance Department's web site. o Platform/Host: o Operating System: o Database: Web Server Windows Server Asp.net Annual Volume: Unit of Measure: FY 2008 Not Reported Not Reported Not Reported Consultant FTEs: Not Reported Staff FTEs: Not Reported Application AA: PODCAST WEB SITE AVAILABILITY Program or Sub-Program: Insurance/Safety Fire/ Industrial Loan Description of Application Function: This web application allows the Media Relations Division to post podcasts of the Commissioner's speeches or other important and relevant topics on the Insurance Department's web site. o Platform/Host: o Operating System: o Database: Web Server Windows Server Asp.net Annual Volume: Unit of Measure: FY 2008 Not Reported Not Reported Not Reported Consultant FTEs: Not Reported Staff FTEs: Not Reported Application AB: HOSTED ENTERPRISE WIDE WEB-DATA BASE APPLICATION Program or Sub-Program: Insurance Regulation Description of Application Function: The purpose of implementing an enterprise wide application is to ensure that all divisions are utilizing the same set of software modules to store, retrieve and report information from the same information repository. The same "look and feel" that each module of the application provides will lend itself to more efficient cross-training and less training time in general. It will also eliminate the need to maintain two master company databases, as is the case currently. It will allow for the Insurance regulation functions of the Insurance Department to achieve efficiencies. o Platform/Host: o Operating System: o Database: Web Server Windows Server SQL 274 Georgia Office of Commissioner of Insurance Annual Volume: Unit of Measure: FY 2008 Not Reported Not Reported Not Reported Consultant FTEs: Not Reported Staff FTEs: Not Reported Application AC: DOCUMENT MANAGEMENT SYSTEM Program or Sub-Program: Insurance/Safety Fire/ Industrial Loan Description of Application Function: The purpose of implementing a document management system was to create a high volume, high capacity document repository for agency documents. This VB.net application can be added to a variety of clients from windows based applications to web based applications. o Platform/Host: o Operating System: o Database: Web Server Windows Server SQL/VB.net Annual Volume: Unit of Measure: FY 2008 Not Reported Not Reported Not Reported Consultant FTEs: Not Reported Staff FTEs: Not Reported 275 Georgia Office of Commissioner of Insurance Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Plotters Scanners Other Wireless DESCRIPTION Tablet PCs Tape Backup Projectors Search Device UPS Storage Total Capitalized Asset Value of IT Equipment: $738,200 QUANTITY 182 16 15 1 17 3 19 105 1 14 137 1 4 1 4 2 6 528 General Age and Condition of Equipment: Description of condition. 2.5 Years, Excellent 276 Georgia Office of Commissioner of Insurance 277 State of Georgia Information Technology Expenditures Report Fiscal Year 2008 For Period July 1, 2007 June 30, 2008 Georgia Forestry Commission 0 Georgia Forestry Commission Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision The Georgia Forestry Commission will ensure: "Healthy, sustainable forest providing clean air, clean water, and abundant products for future generations." Agency Mission To provide leadership, service, and education in the protection and conservation of Georgia's forest resources. Agency Strategic Goals Not Reported Agency IT Projects PROJECT A: VHF Communication Tower Replacement Project Description and Benefit: Tower was damaged and aged forced replacement. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $536,230 Complete/Maintenance High Not Reported State Funds Federal/Other Funds $0 $536,230 PROJECT B: County unit PC and Printer Replacement Project Description and Benefit: Replace pc and printers that were 6 years old. Project Status Complete/Maintenance 561 Georgia Forestry Commission Project Priority Lifetime Cost of Project FY 2008 Total Funding $191,065 Not Reported Not Reported State Funds $191,065 Federal/Other Funds $0 PROJECT C: Forest Management GPS unit upgrades Project Description and Benefit: GIS and GPS worked performed by field foresters. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding $285,000 Complete/Maintenance Not Reported Not Reported State Funds $0 Federal/Other Funds $285,000 Agency Major IT Accomplishments Not Reported 562 Georgia Forestry Commission Chapter 2, Section A - Expenditures by Sub Class Account/ Subclass Description APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subtotal 501000 Regular Salaries 511000 Overtime 512000 Permanent Hourly 513000 Temporary Labor Fringe Benefits Allocation 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 518000 Unemployment Insurance 519000 Workers' Compensation 520000 Merit System Assessments 598000 Pay for Performance 599000 Lapse 300 Personal Services 610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation 301 Regular Operating Expense 722000 Motor Vehicle 303 Motor Vehicle Purchases Total Expenditures 254,920 40,081 5,080 21,116 26,538 48,859 396,593 5,116 385,355 1,665 120,772 3,507 760 1,290 518,465 - 563 Georgia Forestry Commission Expenditures by Sub Class (continued) 713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 304 Equipment - 814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Capitalization Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support 267,358 181,765 243,065 2,844 5,556 70,046 87,751 305 Computer Charges 858,385 648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals 306 Real Estate Rentals - 871001 Voice/Data Communication Services - GTA Computer Bill 63,814.00 871002 Voice/Data Communication Services - GTA Data Network Bil 67,307.66 871003 Voice/Data Communication Services - GTA Telecommunicatio 118,399.50 871000 Voice / Data Communication Services (To pay GTA Invoices) Sub 249,521 872001 Voice/Data Communication Services - Wire/Cable 29.95 872002 Voice/Data Communication Services - MPLS 872003 Voice/Data Communication Services - Video 872004 Voice/Data Communication Services - Local Service 872005 Voice/Data Communication Services - Long Distance 5,645.43 872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing 872008 Voice/Data Communication Services - PBX 872008 Voice/Data Communication Services - VOIP 872009 Voice/Data Communication Services - Key System 872010 Voice/Data Communication Services - Mobile/Wireless 8,639.52 872011 Voice/Data Communication Services - Other 51,960.90 872000 Voice / Data Communication Services (Vendors OTHER THAN G 66,276 307 Telecommunications Total 315,797 564 Georgia Forestry Commission Expenditures by Sub Class (continued) 723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings 309 Capital Outlay - 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 [IT Expenditure] Professional/Technical Services - Computer/IT 852000 [IT Expenditure] Professional/Technical Services - Computer/IT Expenses 312 Contracts - 750000 Transfers Out 314 Transfers - 690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants 315 Grants - SPECIAL LINE ITEM EXPENDITURES 200 Bonds - 847 Investment for Modernization - 565 Georgia Forestry Commission Expenditures by Sub Class (continued) 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts - Private Organizations 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 871001 Voice/Data Communication Services - GTA Computer Bill 871002 Voice/Data Communication Services - GTA Data Network Bill 871003 Voice/Data Communication Services - GTA Telecommunications Bill 871000 Voice / Data Communication Services (To pay GTA Invoices) Sub 872001 Voice/Data Communication Services - Wire/Cable 872002 Voice/Data Communication Services - MPLS 872003 Voice/Data Communication Services - Video 872004 Voice/Data Communication Services - Local Service 872005 Voice/Data Communication Services - Long Distance 872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing 872008 Voice/Data Communication Services - PBX 872008 Voice/Data Communication Services - VOIP 872009 Voice/Data Communication Services - Key System 872010 Voice/Data Communication Services - Mobile/Wireless 872011 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Vendors OTHER THAN G 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 885 Operating Expenses Colleges 30 5,645 8,640 51,961 66,276 66,276 566 Georgia Forestry Commission Expenditures by Sub Class (continued) 501000 Regular Salaries 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 618000 Energy 627000 Other Operating Expense 640000 Travel 651000 Per Diem & Fees 653000 Contracts 863000 [IT Expenditure] Software (Not Capitalized) 871001 Voice/Data Communication Services - GTA Computer Bill 872000 Voice / Data Communication Services (Vendors OTHER THAN GTA ) 889 Quickstart - 000 Other - 000 Other - 000 Other TOTAL EXPENDITURES State Funds Federal Funds Other Funds Full Time Equivalent Positions Full Time Equivalent Consultants 2,155,516 567 Georgia Forestry Commission Chapter 2, Section B - Expenditures by Application Application Name (include short name and/or Acronym) GFC Intranet GFC Intranet GFC Intranet GFC Intranet Consultant FTE's Position FTE's 0.675 0.225 0.225 0.375 FY 2008 Expenditures TOTAL Applications Expenditures TOTAL Applications Positions TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions TOTAL EXPENDITURES TOTAL POSITIONS 0 0 1.5 2155515.51 0 -1.5 2155515.51 0 0 568 Georgia Forestry Commission Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) Application A: GFC INTRANET Program or Sub-Program: Administration, Protection, Reforestation, Management Description of Application Function: Seedling sales, fire protection services tracking and boiling, fire activity recording and statistical tracking and forest management services tracking. o Platform/Host: o Operating System: o Database: MS IIS/Cold Fusion Windows SQL Annual Volume: Unit of Measure: FY 2008 Not Reported 600,000/481,000/41,000 Trees sold/permits issued/,piles of plowing Consultant FTEs: Staff FTEs: 0 1.50 569 Georgia Forestry Commission 570 Georgia Forestry Commission Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Scanners Monitor Plotters DESCRIPTION QUANTITY 220 305 27 20 30 3 50 50 13 Capitalized Asset Value of IT Equipment: $1,272,000 General Age and Condition of Equipment: Description of condition. Not Reported. 1243 571 State of Georgia Information Technology Expenditures Report Fiscal Year 2008 For Period July 1, 2007 June 30, 2008 0 Georgia Peace Officer Standards and Training Council 1 Georgia P.O.S.T. Council Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision It is the vision of the Georgia Peace Officer Standards and Training Council that through its efforts in establishing and implementing high standards, development and facilitation of contemporary training curricula and programs, and an effective regulatory process in criminal justice professions, Georgia will have the best public protection in the nation. . Agency Mission It is the mission of the Georgia Peace Officer Standards and Training Council (P.O.S.T.) to provide the citizens of Georgia with qualified, professionally trained, ethical and competent peace officers and criminal justice professionals. Agency Strategic Goals Create an internal culture of excellence, translating into an external reputation for exceptional customer service. Provide an effective regulatory process for peace officers and criminal justice professionals. Ensure training and standards for peace officers and criminal justice professionals are consistent with best practices in those areas. Make access to POST services easier for peace officers, criminal justice professionals, and the general public. 431 Georgia P.O.S.T. Council Agency IT Projects PROJECT A: New Database/Application System Project Description and Benefit: The new system will allow for better management of agency data, as well as greater ease in processing applications (which will be done through an online portal). Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported Planning/Analysis/Design High Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT B: New Website with additional functionality Project Description and Benefit: Makes fulfilling POST requirements easier and provides better access to information. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported Planning/Analysis/Design High $10,000 State Funds Federal/Other Funds Not Reported Not Reported PROJECT C: Customer Satisfaction Survey Project Description and Benefit: Allows customers to provide feedback to agency, which will provide ideas for the agency to implement on behalf of the customer. Project Status Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported Will Not Need RFP Medium Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT D: HelpDesk Project Description and Benefit: POST would like to have either a phone-based and/or web-based 'help-desk' in an effort to centralize and expedite questions and answers. This will allow inquiries to be answered more efficiently and time is opened-up for staff to more quickly process applications/paperwork. Project Status Will Need RFP 432 Georgia P.O.S.T. Council Project Priority Lifetime Cost of Project FY 2008 Total Funding Not Reported Medium Not Reported State Funds Not Reported Federal/Other Funds Not Reported Agency Major IT Accomplishments New Database/Application System Secured a vendor and began preliminary development. Online Applications Certification applications can now be completed in Microsoft Word or Adobe Acrobat formats. E-Mail Notification System Created system that will notify individual officers and agencies they are missing finger print results needed for certification. 433 Georgia P.O.S.T. Council Chapter 2, Section A - Expenditures by Sub Class Account/ Subclass Description APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subtotal 501000 Regular Salaries 511000 Overtime 512000 Permanent Hourly 513000 Temporary Labor Fringe Benefits Allocation 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 518000 Unemployment Insurance 519000 Workers' Compensation 520000 Merit System Assessments 598000 Pay for Performance 599000 Lapse 300 Personal Services 610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation 301 Regular Operating Expense Total Expenditures 95,122 - 6,866 9,796 20,732 139 1,313 299 134,267 1,716 741 2,457 434 Georgia P.O.S.T. Council Expenditures by Sub Class (continued) 722000 Motor Vehicle 303 Motor Vehicle Purchases - 713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 11,574 304 Equipment 11,574 814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Capitalization Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support 846 8,248 2,480 305 Computer Charges 11,574 648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals 306 Real Estate Rentals - 871001 Voice/Data Communication Services - GTA Computer Bill 871002 Voice/Data Communication Services - GTA Data Network Bil 871003 Voice/Data Communication Services - GTA Telecommunicatio 871000 Voice / Data Communication Services (To pay GTA Invoices) Sub 872001 Voice/Data Communication Services - Wire/Cable 872002 Voice/Data Communication Services - MPLS 872003 Voice/Data Communication Services - Video 872004 Voice/Data Communication Services - Local Service 872005 Voice/Data Communication Services - Long Distance 872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing 872008 Voice/Data Communication Services - PBX 872008 Voice/Data Communication Services - VOIP 872009 Voice/Data Communication Services - Key System 872010 Voice/Data Communication Services - Mobile/Wireless 872011 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Vendors OTHER THAN G 3,523 9,224 12,747 3,774 3,824 7,598 307 Telecommunications Total 20,345 435 Georgia P.O.S.T. Council Expenditures by Sub Class (continued) 723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings 309 Capital Outlay - 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 [IT Expenditure] Professional/Technical Services - Computer/IT 852000 [IT Expenditure] Professional/Technical Services - Computer/IT Expenses 312 Contracts - 750000 Transfers Out 314 Transfers - 690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants 315 Grants - SPECIAL LINE ITEM EXPENDITURES 200 Bonds - 847 Investment for Modernization - 436 Georgia P.O.S.T. Council Expenditures by Sub Class (continued) 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts - Private Organizations 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 871001 Voice/Data Communication Services - GTA Computer Bill 871002 Voice/Data Communication Services - GTA Data Network Bill 871003 Voice/Data Communication Services - GTA Telecommunications Bill 871000 Voice / Data Communication Services (To pay GTA Invoices) Sub - 872001 Voice/Data Communication Services - Wire/Cable 872002 Voice/Data Communication Services - MPLS 872003 Voice/Data Communication Services - Video 872004 Voice/Data Communication Services - Local Service 872005 Voice/Data Communication Services - Long Distance 872006 Voice/Data Communication Services - Voice Mail and Other Voice Processing 872008 Voice/Data Communication Services - PBX 872008 Voice/Data Communication Services - VOIP 872009 Voice/Data Communication Services - Key System 872010 Voice/Data Communication Services - Mobile/Wireless 872011 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Vendors OTHER THAN G - 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 885 Operating Expenses Colleges - 437 Georgia P.O.S.T. Council Expenditures by Sub Class (continued) 501000 Regular Salaries 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 618000 Energy 627000 Other Operating Expense 640000 Travel 651000 Per Diem & Fees 653000 Contracts 863000 [IT Expenditure] Software (Not Capitalized) 871001 Voice/Data Communication Services - GTA Computer Bill 872000 Voice / Data Communication Services (Vendors OTHER THAN GTA ) 889 Quickstart - 000 Other - 000 Other - 000 Other TOTAL EXPENDITURES State Funds Federal Funds Other Funds Full Time Equivalent Positions Full Time Equivalent Consultants 180,217 170,188 7,653 2.1 438 Georgia P.O.S.T. Council Chapter 2, Section B - Expenditures by Application Application Name (include short name and/or Acronym) Officer Records Database Records Management Program Consultant FTE's 0 0 Position FTE's 0.4 0.1 FY 2008 Expenditures 25,994 4,298 TOTAL Applications Expenditures TOTAL Applications Positions TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions TOTAL EXPENDITURES TOTAL POSITIONS 0 0.5 0 1.6 0 2.1 30,292 149,925 180,217 439 Georgia P.O.S.T. Council Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) Application A: OFFICER RECORDS DATABASE Program or Sub-Program: GA Peace Officer Standards and Training Council Description of Application Function: Database that keeps a record of vital information on peace officers and law enforcement professionals and allows agency to track their certification level. The application is the primary IT tool that allows the agency to carry out its mission. o Platform/Host: o Operating System: o Database: Linux Red Hat Clipper Annual Volume: Unit of Measure: FY 2008 $25,994 Number of records created, number of reports run unique records, reports Consultant FTEs: Staff FTEs: Not Reported Not Reported Application B: OFFICER RECORDS DATABASE Program or Sub-Program: GA Peace Officer Standards and Training Council Description of Application Function: Database that keeps a record of vital information on peace officers and law enforcement professionals and allows agency to track their certification level. The application is the primary IT tool that allows the agency to carry out its mission. o Platform/Host: o Operating System: o Database: Linux Red Hat Clipper Annual Volume: Unit of Measure: FY 2008 $4,298 Number of Files Created, Number of Files Being Worked On at a time unique files Consultant FTEs: Staff FTEs: Not Reported Not Reported 440 Georgia P.O.S.T. Council Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Other Scanners DESCRIPTION Compaq (26), HP(5) Gateway M255-E (20), Gateway M280-E (11) E-mail, FTP, Snap, etc. Cisco 2600 (1) Ethernet Switches Cisco HP Color Laser Jet 4700 HP Laser Jet 2200D (10), Canon (2), Other (9) Scanmark ES2260 Optical Reader, Scantron Optical Document Reader HP MP 2210 Digital Projector Kodak High Density (12), Canon Desk Scan (8) QUANTITY 31 31 10 1 3 2 1 21 1 1 1 20 Wireless Devices Cell Phones (9), Blackberries (2) 11 134 Capitalized Asset Value of IT Equipment: $ 23,190 General Age and Condition of Equipment: Description of condition. 2-3 years old, generally good condition. 441