Information technology expenditures report FY 2007 [Jan. 2007]

STATE OF GEORGIA
FISCAL YEAR 2007 FOR PERIOD JULY 1, 2006 JUNE 30, 2007
INFORMATION TECHNOLOGY EXPENDITURES REPORT
GEORGIA TECHNOLOGY AUTHORITY FINAL REPORT JANUARY 2007
0

EXECUTIVE SUMMARY
STATE OF GEORGIA
FY 2007 ANNUAL IT EXPENDITURES REPORT

ANNUAL IT SPEND & COMPARISON For FY 2007, forty seven (47) Georgia state agencies reported annual information technology expenditures of $684.1 million. In comparison, for FY 2006, thirty nine (39) Georgia state agencies reported total information technology spending of $482.9 million.

Policy Area Educated Georgia Safe Georgia Best Managed State Healthy Georgia Growing Georgia Grand Total

Total Expenditures 73,243,651 59,080,212 166,065,468 342,101,644 43,601,183 684,092,158

Percentage 10.71% 8.64% 24.28% 50.01% 6.37% 100%

PORTION OF IT SPEND FUNDED BY STATE FUNDS Of the total IT expenditures reported, state funds accounted for $244 million or 36%. FY06 state fund expenses were 46% of total expenditures.

Policy Area
Educated Georgia Safe Georgia Best Managed State Healthy Georgia Growing Georgia Grand Total

Total State Expenditures
37,603,337 39,474,768 62,199,208 84,005,072 20,713,906 243,996,291

Percentage
15.41% 16.18% 25.49% 34.43%
8.49% 100%

TOP 5 STATE AGENCIES WITH HIGHEST IT SPEND There were five state agencies that accounted for 65% of Georgia's IT expenditures. These five state agencies are listed below along with its FY07 expenditure totals:

STATE AGENCY
Department of Community Health Department of Human Resources Department of Revenue Department of Transportation Department of Technical and Adult Education Total

FY07 IT EXPENDITURE TOTALS $246,328,484 95,582,382 42,720,633 34,015,378 28,690,850 $447,337,727

ii

CAPITAL IT ASSETS Capitalized IT Asset Value for the State of Georgia was $199,123,666 for FY2007. POLICY AREA WITH HIGHEST IT SPEND Policy Area, Healthy Georgia, accounted for the largest portion of Georgia's IT expenditures. For FY2007, Healthy Georgia accounted for $342,101,644 or 50% of the state's annual IT expenditures.
iii

PREFACE
GTA ISSUES STATE'S 6TH ANNUAL IT EXPENDITURES REPORT
In cooperation with state agencies, GTA has compiled and issued a report regarding information technology expenditures for Georgia state agencies for FY 2007. This report makes it possible to review IT expenditures that support specific categories of government services and policy areas. PURPOSE The annual IT Expenditure Report is used to make decisions regarding the overall budgeting and accounting for IT expenditures, staff, hardware, software, telecommunication and data services, and computer supplies. REPORT SUMMARIES For FY 2007, twenty one percent more agencies submitted reports than for FY 2006 for a total of 47 agencies submitting in FY 2007. These state agencies reported a total of $684.1 million information technology expenditures, of which $244 million are state funds. The Healthy Georgia policy area reports the largest total expenditure of $342.1 million, or 50% of the total expenditures. The Healthy Georgia policy area also reports the largest total state expenditure of $84 million, or 34.43% of the total state expenditures. REPORT DISTRIBUTION State law requires GTA to collect information about IT expenditures from agencies each year and compile a report for distribution to state leaders. In an effort to conserve, a hard copy of the report will not be distributed this fiscal year. Instead, a downloadable version of the report is available at the GTA website (www.gta.georgia.gov).
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FY 2007 IT Expenditures Report
TABLE OF CONTENTS
INTRODUCTION Legal Requirements ......................................................................................................... viii Report of Information Technology Expenditures Descriptions....................................... viii
STATEWIDE SUMMARIES & COMPARISONS Total IT Expenditures by Policy Area Graph .................................................................... xi State Fund IT Expenditures by Policy Area Graph .......................................................... xii Top 5 Agencies Reporting Highest Total IT Expenditures Graph .................................. xiii IT Expenditures by Agency ............................................................................................. xiv Capital Assets by Agency ................................................................................................ xvi Applications and Infrastructure Expenditures by Agency ............................................. xviii Select Computer Equipment by Agency............................................................................xx Summary by Policy Area ................................................................................................ xxii Policy Area Legend........................................................................................................ xxiv
AGENCY REPORTS State Accounting Office.......................................................................................................1 Department of Administrative Services.............................................................................10
Georgia Technology Authority ..............................................................................43 Department of Agriculture.................................................................................................55 Department of Banking and Finance .................................................................................67 Department of Community Affairs....................................................................................83
Georgia Regional Transportation Authority ..........................................................93 Department of Community Health...................................................................................101 Department of Corrections...............................................................................................114 Department of Defense ....................................................................................................134 Department of Driver Services ........................................................................................142 Department of Early Care & Learning.............................................................................160 Department of Economic Development...........................................................................175 Georgia World Congress Center Authority .....................................................................185
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FY 2007 IT Expenditures Report
TABLE OF CONTENTS (CONTINUED)
Department of Education .................................................................................................195 Employees Retirement System of Georgia ......................................................................204 Governor's Office - Office of Planning and Budget........................................................213 Department of Human Resources ....................................................................................224 Georgia Bureau of Investigation......................................................................................289 Georgia State Financing & Investment Commission.......................................................304 Department of Juvenile Justice ........................................................................................313
Children and Youth Coordinating Council ..........................................................324 Department of Labor........................................................................................................333 Department of Law ..........................................................................................................341 Prosecuting Attorneys' Council of Georgia.....................................................................350 State of Personnel Administration ...................................................................................358 Department of Natural Resources....................................................................................377 State Board of Pardons and Paroles .................................................................................386 State Properties Commission - Georgia Building Authority ...........................................404 Department of Public Safety............................................................................................414
Governor's Office of Highway Safety.................................................................431 Georgia Firefighter Safety and Training Council ................................................439 Georgia Public Safety Training Center................................................................449 Georgia Public Service Commission ...............................................................................462 Regents, University System of Georgia - Georgia Public Broadcasting .........................470 Department of Revenue ...................................................................................................484 Secretary of State .............................................................................................................505 Georgia Soil & Water Conservation Commission...........................................................528 Georgia Student Finance Commission.............................................................................537 Nonpublic Postsecondary Education Council......................................................554 Subsequent Injury Trust Fund..........................................................................................561 Teacher Retirement System .............................................................................................572
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FY 2007 IT Expenditures Report
TABLE OF CONTENTS (CONTINUED)
Department of Technical and Adult Education ...............................................................581 Department of Transportation..........................................................................................595
Georgia State Road & Tollway Authority ...........................................................620 Department of Veterans Services.....................................................................................628 State Board of Workers' Compensation ..........................................................................636
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FY 2007 IT Expenditures Report
LEGAL REQUIREMENTS
Title 50-25-7.10 of the Official Code of Georgia Annotated provides that the Executive Director of the Georgia Technology Authority shall submit to the Office of Planning and Budget and the State Accounting Officer on an annual basis a report of all activity regarding technology and technology resources for each agency and the Authority. The report shall accurately represent all financial details including cash balances, line item detail on expenditures including systems development, personal services, and equipment from the previous fiscal year and anticipated expenditures for the upcoming fiscal year, projected yearend balance, depreciated value of capital equipment, and balances of reserve funds established for capital equipment, as well as a status report on personnel position changes including new technology related positions created and existing technology related positions eliminated. The Authority spending reports shall comply with the state accounting system object codes.
Title 50-25-7.12 of the Official Code of Georgia Annotated provides that the Authority, the Office of Planning and Budget, and the State Auditor shall jointly develop a system for budgeting and accounting of expenditures for technology resources. This system must integrate seamlessly with the technology portfolio management system. Annual reports regarding technology shall be coordinated by the Authority with the Office of Planning and Budget and the State Auditor and submitted to the Governor, General Assembly, and the board on or before October 1 of each year. The Authority may adopt an accrual method of accounting.
REPORT OF INFORMATION TECHNOLOGY EXPENDITURES DESCRIPTIONS
Reports are provided by agency as identified in the Appropriations Act. Unless otherwise noted, attached agencies are included within the report of the agency to which they are attached.
Each agency report includes the following information:
Chapter 1 Strategic Plan
A. The Agency's Vision, Mission and Strategic Goals.
B. Current and Future IT projects, including a description and benefits of the project, status, priority and financials.
C. Major IT accomplishments achieved during FY 2007.
Chapter 2 Expenditures and Staffing by Sub Class & Application
A. Chapter 2, Section One is a report of all expenditures related to Information Technology by subclass as outlined in the Appropriations Act. This section includes all costs related to Information Technology, including costs under special line item grants, contracts, etc. Full-time equivalent positions, direct staff and department-level infrastructure staff that provide support for Information
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FY 2007 IT Expenditures Report
Technology and full time equivalent positions for consultants who provide direct support to an application are included.
B. Chapter 2, Section Two is a report of all expenditures related to Information Technology by application or system. IT costs such as telephones, pagers, radios, circuits, workstations and department-level IT staff that are not directly tied to an application are reported under infrastructure.
Information Technology expenditures include staff, consultants and contracted services that perform: Research/development/analysis of computer applications or telecommunication Services; Database administration; Local and wide-area network; Help desk support; Computer paper, cables, CD-ROMs, diskettes, wiring; Technology training; All computer charges; All GTA Billings; and Software and Hardware.
All telecommunications costs include data, voice, radios and pagers.
Chapter 3 Applications by Program
A. Systems Profile
1. All applications currently in development or in production stage, including contracted services for systems.
2. Platform/Host associated with each application.
3. Operating system associated with each application.
4. Database associated with each application.
B. Business Impact
1. All applications currently in development or in production stage, including contracted services for systems.
2. Description of function provided by application.
3. Annual Volume.
C. Expenditures & FTEs (Consultant & Payroll Staff)
Chapter 4 Information Technology Inventory & Capital Assets
The number of mainframes currently on inventory.
The number of workstations currently on inventory. An individual workstation is defined as the hardware assigned to an individual worker to include the monitor, printer, keyboard and individual computing unit.
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FY 2007 IT Expenditures Report
The number of servers currently on inventory. The number of any other information technology hardware items not identified above,
e.g. routers, switches, firewalls, printers, or plotters. The depreciated value of the current inventory in accordance with the State Auditor's
definition of Capital Assets. A brief description of the general age and condition of IT hardware.
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FY 2007 IT Expenditures Report
FY 2007 TOTAL IT EXPENDITURES
$684.1 Million

Growing Georgia 43,601,183 6.37%

Educated Georgia

73,243,651

10.71%

Safe Georgia

59,080,212

8.64%

Healthy Georgia 342,101,644 50.01%

Best Managed State 166,065,468 24.28%

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FY 2007 IT Expenditures Report
FY 2007 STATE IT EXPENDITURES
$244 Million

Growing Georgia 20,713,906 8.49%
Healthy Georgia 84,005,072 34.43%

Educated Georgia 37,603,337 15.41%
Safe Georgia 39,474,768 16.18%
Best Managed State 62,199,208 25.49%

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FY 2007 IT Expenditures Report

$ Millions $

TOP 5 AGENCIES REPORTING HIGHEST
FY07 IT TOTAL EXPENDITURES
$246.3 250

200

150
100
50
0 DCH

$95.6 DHR

$42.7 DOR

$34.0 DOT

$28.7 DTAE

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FY 2007 IT Expenditures Report
EXPENDITURES BY AGENCY
State of Georgia FY 2007 IT Expenditures Report
(July 1, 2006 - June 30, 2007)

AGENCIES State Accounting Office Department of Administrative Services Georgia Technology Authority Department of Agriculture Department of Banking and Finance Department of Community Affairs Georgia Regional Transportation Authority Department of Community Health Department of Corrections Department of Defense Department of Driver Services Department of Early Care & Learning Department of Economic Development Georgia World Congress Center Authority State Board of Education Employees' Retirement System Office of the Governor - Office of Planning and Budget Department of Human Resources Georgia Bureau of Investigation Georgia State Financing and Investment Commission Department of Juvenile Justice Children & Youth Coordinating Council Department of Labor Department of Law Prosecuting Attorneys' Council State Personnel Administration Department of Natural Resources State Board of Pardons and Paroles State Properties Commission - Georgia Building Authority Department of Public Safety Governor's Office of Highway Safety Georgia Firefighter Standards and Training Council

STATE IT EXPENDITURES
4,406,966 6,740,986
3,002,115
642,247
33,438,890 19,263,859
167,188 7,467,925
1,308,165
24,330,776
2,742,078 50,566,182 7,691,563
7,489,262
18,255
737,128
4,483,947
4,774,303 12,650 57,688

TOTAL IT EXPENDITURES
16,144,808 9,051,776 21,488,367 3,121,009
779,198 2,287,214
301,686 246,328,484 21,364,826
1,070,765 8,546,756 2,405,065 1,323,717 1,452,415 28,152,037 9,340,268 8,529,452 95,582,382 13,337,783 1,031,502 9,237,992
35,127 27,414,446
737,128 1,100,445 3,976,229 7,884,551 4,351,455
1,449,196 8,556,667
192,735 57,688

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FY 2007 IT Expenditures Report

EXPENDITURES BY AGENCY (continued)
State of Georgia FY 2007 IT Expenditures Report
(July 1, 2006 - June 30, 2007)

AGENCIES Georgia Public Safety Training Center Public Service Commission Regents, University System of Georgia - Georgia Public Broadcasting Department of Revenue Office of Secretary of State State Soil and Water Conservation Commission Georgia Student Finance Commission NonPublic PostSecondary Education Commission Subsequent Injury Trust Fund Teachers' Retirement System Department of Technical and Adult Education Department of Transportation State Road and Tollway Authority Department of Veterans' Service State Board of Workers' Compensation TOTAL REPORTED

STATE IT EXPENDITURES
674,339 2,924,967 34,909,837
36,003
10,347,594 15,761,379
243,996,291

TOTAL IT EXPENDITURES
875,174 723,106
3,009,392 42,720,633 3,321,575
194,975 5,412,390
15,318 143,654 5,558,599 28,690,850 34,015,378 1,099,764 190,778 1,487,403 684,092,158

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FY 2007 IT Expenditures Report

CAPITAL ASSETS BY AGENCY
State of Georgia FY 2007 IT Expenditures Report
(July 1, 2006 - June 30, 2007)

AGENCIES State Accounting Office Department of Administrative Services Georgia Technology Authority Department of Agriculture Department of Banking and Finance Department of Community Affairs Georgia Regional Transportation Authority Department of Community Health Department of Corrections Department of Defense Department of Driver Services Department of Early Care & Learning Department of Economic Development Georgia World Congress Center Authority State Board of Education Employees' Retirement System State Forestry Commission Office of the Governor - Office of Planning and Budget Department of Human Resources Georgia Bureau of Investigation Georgia State Financing and Investment Commission Department of Juvenile Justice Children & Youth Coordinating Council Department of Labor Department of Law Prosecuting Attorneys' Council State Personnel Administration Department of Natural Resources Jekyll Island State Park Authority State Board of Pardons and Paroles State Properties Commission - Georgia Building Authority Department of Public Safety Governor's Office of Highway Safety Georgia Firefighter Standards and Training Council

CAPITAL ASSETS
952,821 96,942,680
150,000 244,567 354,856 1,487,820 275,266 35,100
995,591 752,797.00
1,597,937 61,182,857
1,400,700 174,450
6,190,190
316,500
2,643,812
338,060 285,500
23,190 19,319

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FY 2007 IT Expenditures Report

CAPITAL ASSETS BY AGENCY (continued)
State of Georgia FY 2007 IT Expenditures Report
(July 1, 2006 - June 30, 2007)

AGENCIES Georgia Public Safety Training Center Public Service Commission Regents, University System of Georgia - Georgia Public Broadcasting Department of Revenue Office of Secretary of State State Soil and Water Conservation Commission Georgia Student Finance Commission NonPublic PostSecondary Education Commission Subsequent Injury Trust Fund Teachers' Retirement System Department of Technical and Adult Education Department of Transportation State Road and Tollway Authority Department of Veterans' Service State Board of Workers' Compensation TOTAL REPORTED

CAPITAL ASSETS

370,511

3,902,322
1,982,566 65,955

884,500 6,375
23,257

1,721,950 11,050,421
2,481,796 270,000

199,123,666

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FY 2007 IT Expenditures Report

APPLICATIONS & INFRASTRUCTURE BY AGENCY
State of Georgia FY 2007 IT Expenditures Report
(July 1, 2006 - June 30, 2007)

AGENCIES
State Accounting Office Department of Administrative Services Georgia Technology Authority Department of Agriculture Department of Banking and Finance Department of Community Affairs Georgia Regional Transportation Authority Department of Community Health Department of Corrections Department of Defense Department of Driver Services Department of Early Care & Learning Department of Economic Development Georgia World Congress Center Authority State Board of Education Employees' Retirement System State Forestry Commission Office of the Governor - Office of Planning and Budget Department of Human Resources Georgia Bureau of Investigation Georgia State Financing and Investment Commission Department of Juvenile Justice Children & Youth Coordinating Council Department of Labor Department of Law Prosecuting Attorneys' Council State Personnel Administration Department of Natural Resources State Board of Pardons and Paroles

TOTAL EXPENDITURES APPLICATIONS
4,705,008 18,619,611
1,014,476 9,405
754,407 -

TOTAL EXPENDITURES INFRASTRUCTURE 16,144,808 4,346,768 2,868,756 2,106,533 769,793 1,532,807 301,686

93,798,782 1,251,705 6,161,522 1,286,425 -

152,529,702 20,113,121 1,070,765 2,385,234 1,118,640 1,323,717 1,452,415

7,599,182

28,153,037 1,741,086

61,393,721
83,000 2,150,785
-
1,440,023

8,529,452
34,188,661 13,337,783
948,502
7,087,207 35,127
27,414,446 737,128
1,100,445 3,976,229 7,884,551 2,911,432

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FY 2007 IT Expenditures Report

APPLICATIONS & INFRASTRUCTURE BY AGENCY
(continued)
State of Georgia FY 2007 IT Expenditures Report
(July 1, 2006 - June 30, 2007)

AGENCIES
State Properties Commission - GBA Department of Public Safety Governor's Office of Highway Safety Georgia Firefighter Standards and Training Council Georgia Public Safety Training Center Public Service Commission Regents, University System of Georgia Georgia Public Broadcasting Department of Revenue Office of Secretary of State State Soil and Water Conservation Commission Georgia Student Finance Commission NonPublic PostSecondary Education Commission Subsequent Injury Trust Fund Teachers' Retirement System Department of Technical and Adult Education Department of Transportation State Road and Tollway Authority Department of Veterans' Service State Board of Workers' Compensation TOTAL REPORTED

TOTAL EXPENDITURES APPLICATIONS
19,436

TOTAL EXPENDITURES INFRASTRUCTURE 1,449,196 8,556,667 173,299 57,688
875,174 723,106

635,254 16,637,762
3,321,575
4,420,118
5,039,000 1,853,396
724,831 232,919,424

2,374,138 26,082,871
194,975
992,272 15,318
143,654 5,558,599 23,651,850
32,161,982 1,099,764 190,778 762,572
451,173,734

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FY 2007 IT Expenditures Report

SELECT COMPUTER EQUIPMENT BY AGENCY
State of Georgia FY 2007 IT Expenditures Report
(July 1, 2006 - June 30, 2007)

AGENCIES
State Accounting Office Department of Administrative Services Georgia Technology Authority Department of Agriculture Department of Banking and Finance Department of Community Affairs Georgia Regional Transportation Authority Department of Community Health Department of Corrections Department of Defense Department of Driver Services Department of Early Care & Learning Department of Economic Development Georgia World Congress Center Authority State Board of Education Employees' Retirement System Office of the Governor - Office of Planning and Budget Department of Human Resources Georgia Bureau of Investigation Georgia State Financing and Investment Commission Department of Juvenile Justice Children & Youth Coordinating Council Department of Labor Department of Law Prosecuting Attorneys' Council State Personnel Administration Department of Natural Resources State Board of Pardons and Paroles State Properties Commission - Georgia Building Authority Department of Public Safety Governor's Office of Highway Safety

WORKSTATIONS SERVERS

49

553

56

1,113

650

550

-

130

18

620

35

12

425

9

7,596

246

24

-

790

20

357

27

317

50

440

31

137

7

147

50

55

40

WIRELESS DEVICES
61 280
49 13 217
105 2,796
329 140
7 87
-

23,276

687

863

1,600

71

220

147

8

75

3,932

58

1,277

273

12

350

30

30

350

29

25

3,899

119

715

848

66

739

141

21

129

1,260

22

64

3

27

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FY 2007 IT Expenditures Report

SELECT COMPUTER EQUIPMENT BY AGENCY
(continued) State of Georgia FY 2007 IT Expenditures Report
(July 1, 2006 - June 30, 2007)

AGENCIES
Georgia Firefighter Standards and Training Council Georgia Public Safety Training Center Public Service Commission

WORKSTATIONS SERVERS

17

1

WIRELESS DEVICES

271

12

8

Regents, University System of Georgia Georgia Public Broadcasting Department of Revenue Office of Secretary of State State Soil and Water Conservation Commission Georgia Student Finance Commission NonPublic PostSecondary Education Commission Subsequent Injury Trust Fund Teachers' Retirement System Department of Technical and Adult Education Department of Transportation State Road and Tollway Authority Department of Veterans' Service State Board of Workers' Compensation TOTAL REPORTED

270
59 350 88
265 7
1 172 690
4,406
161 196 56,408

58
37 90 7
35 1
1 2 60
315
1 28 3,013

15
2 40
22 8,271

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FY 2007 IT Expenditures Report

SUMMARY BY POLICY AREA
State of Georgia FY 2007 IT Expenditures Report
(July 1, 2006 - June 30, 2007)

Full-Time Equivalents
CATEGORY
Educated Georgia Safe Georgia Best Managed State Healthy Georgia Growing Georgia
TOTAL

STAFF
106.65 162.54 478.28 275.21
37.00
1,059.68

CONSULTANT
16.25 65.73 169.61 138.17 0.00
389.76

Expenditures
CATEGORY
Educated Georgia Safe Georgia Best Managed State Healthy Georgia Growing Georgia
TOTAL

STATE EXPENDITURES TOTAL EXPENDITURES

37,603,337 39,474,768 62,199,208 84,005,072 20,713,906

73,243,651 59,080,212 166,065,468 342,101,644 43,601,183

243,996,291

684,092,158

Applications and Infrastructure
CATEGORY
Educated Georgia Safe Georgia Best Managed State Healthy Georgia Growing Georgia
TOTAL

APPLICATIONS
11,380,797 24,219,049 57,861,896 155,192,503
3,622,279
252,276,524

INFRASTRUCTURE
61,863,854 54,160,575 108,203,572 186,909,141 39,978,904
451,116,046

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FY 2007 IT Expenditures Report

SUMMARY BY SERVICE CATEGORY (continued)
State of Georgia FY 2007 IT Expenditures Report
(July 1, 2006 - June 30, 2007)

Select Computer Equipment
CATEGORY
Educated Georgia Safe Georgia Best Managed State Healthy Georgia Growing Georgia
TOTAL

WORKSTATIONS
1,898 15,612
8,691 23,862
2,254
52,317

SERVERS
190 479 1,216 697 431
3,013

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FY 2007 IT Expenditures Report
POLICY AREA LEGEND

EDUCATED GEORGIA
Department of Education Georgia Public Broadcasting Georgia Student Finance Commission Department of Early Care & Learning Teachers Retirement System Board of Regents/University System of Georgia Nonpublic Postsecondary Education Commission Department of Technical & Adult Education
SAFE GEORGIA
Department of Corrections Department of Defense Georgia Bureau of Investigation Department of Juvenile Justice Children & Youth Coordinating Council State Board of Pardons and Paroles Department of Public Safety Georgia Firefighter Standards and Training Council Georgia Public Safety Training Center Georgia Governor's Office of Highway Safety
GROWING GEORGIA
Department of Economic Development Department of Community Affairs Department of Transportation State Road and Tollway Authority Department of Agriculture Georgia Regional Transportation Authority

BEST MANAGED STATE
Department of Administrative Services Georgia Technology Authority Georgia Building Authority State Accounting Office Department of Banking & Finance GA St. Finance and Investment Commission Office of the Governor Georgia Council for the Arts Commission on Equal Opportunity Georgia Emergency Management Agency
Office of the Child Advocate Office of Consumer Affairs Office of Consumer Insurance Advocate Office of Education Accountability Office of Human Relations Office of Planning and Budget Tobacco Community Development Board Office of the Commissioner of Insurance Jekyll Island State Park Authority Merit System of Personnel Administration Public Service Commission Department of Revenue Employees Retirement System
Department of Natural Resources
Department of Driver Services Department of Law Department of Labor State Forestry Commission Subsequent Injury Trust Fund State Board of Workers Compensation GA St. Soil & Water Conservation Commission Office of the Secretary of State
HEALTHY GEORGIA
Department of Human Resources Department of Community Health Department of Veterans Services State Medical Education Board GA Board for Physician Workforce Composite Board of Medical Examiners

xxiv

State of Georgia
Information Technology Expenditures Report Fiscal Year 2007
For Period July 1, 2006 June 30, 2007
State Accounting Office
0

State Accounting Office
Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments
Agency Vision
Sound fiscal leadership for Georgia.
Agency Mission
To be a trusted provider of timely, reliable and credible financial information to decision makers and citizens while promoting improvements in efficiency, accountability and stewardship in state government.
Agency Strategic Goals
Provide information that is timely, accurate, and easily available to decision makers. Achieve statewide uniformity in accounting practices. Application support organization that employs industry best practices and technology. Maintain a competent workforce to meet SAO's needs.
1

State Accounting Office

Agency IT Projects
PROJECT A: Asset Management Project
Project Description and Benefit: Implement/upgrade the PeopleSoft Asset MGT Module for all agencies utilizing PeopleSoft SAO Financials system.

Project Status
Project Priority Lifetime Cost of Project FY 2007 Total Funding
$521,902.82

RFP Needed Planning/Analysis/Design

Medium

$521,902.82

State Funds
$521,902.82

Federal/Other Funds
$0

PROJECT B: EPM Data Warehouse
Project Description and Benefit: Implement the PeopleSoft Enterprise Performance Management and Global Consolidations tools. This is the creation of the data warehouse for Human Capital Management, Financials and Supply Chain Management. It is also the creation of the automated process for creating the statewide consolidated financial reports; Comprehensive Annual Financial Report, State Budgetary Report, and the Single Audit Report. It provides statewide reporting for executive level management. It also provides reporting capabilities for agency level personnel.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
$4,092,381

RFP Needed Planning/Analysis/Design

Not Reported

$4,092,381

State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT C: Streamline Banking
Project Description and Benefit: Implement the streamlined banking initiative to decrease banking fees, increase investment earnings and centralize like processes currently performed by all agencies. Implement the PeopleSoft Cash Management module for all agencies utilizing the SAO Financials System.

Project Status
Project Priority Lifetime Cost of Project FY 2007 Total Funding
$1,700,800

Planning/Analysis/Design Construction/Implementation

High $1,700,800
State Funds
$1,700,800

Federal/Other Funds
$0

2

State Accounting Office

PROJECT D: PeopleSoft Upgrade 9.0 Project Description and Benefit: Upgrade of PeopleSoft to 9.0

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
$1,800,000

RFP Needed Planning/Analysis/Design

Medium

$1,800,000

State Funds
Not Reported

Federal/Other Funds
Not Reported

Agency Major IT Accomplishments
Not reported

3

State Accounting Office

Chapter 2, Section A - Expenditures by Sub Class

Account/

Subclass

Description

APPROPRIATED COMMON LINE ITEM EXPENDITURES:

Salaries and Hourly Subtotal

501000 Regular Salaries

511000 Overtime

512000 Permanent Hourly

513000 Temporary Labor

Fringe Benefits Allocation

514000 F.I.C.A.

515000 Retirement

516000 Health Insurance

518000 Unemployment Insurance

519000 Workers' Compensation

520000 Merit System Assessments

598000 Pay for Performance

599000 Lapse 300 Personal Services

610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation

301 Regular Operating Expense

722000 Motor Vehicle

303 Motor Vehicle Purchases

Total Expenditures
4,521,637 743
21,966 336,291 480,390 771,076
11,613
6,143,716
2,472 621
20,303 11,543 3,300
1,700
154
24,167 18,923
83,183
-

4

State Accounting Office
Expenditures by Sub Class (continued)

Account/ Subclass

Description

713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment

304 Equipment

814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Cap Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support

305 Computer Charges

648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals

306 Real Estate Rentals

871001 Voice/Data Communication Services - GTA Computer 871002 Voice/Data Communication Services - GTA Data 871003 Voice/Data Communication Services - GTA Telecom 871000 Voice / Data Communication Services (GTA) 872001 Voice/Data Communication Services - Wire/Cable Simple 872002 Voice/Data Communication Services - Wire/Cable Complex 872003 Voice/Data Communication Services - MPLS 872004 Voice/Data Communication Services - Video 872005 Voice/Data Communication Services - Local Service 872006 Voice/Data Communication Services - Long Distance 872007 Voice/Data Communication Services - Voice Mail 872008 Voice/Data Communication Services - PBX 872009 Voice/Data Communication Services - VOIP 872010 Voice/Data Communication Services - Key System 872011 Voice/Data Communication Services - Mobile/Wireless 872012 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Other)

307 Telecommunications Total

Total Expenditures
11,622 11,622
6,988 39,319 855,882 173,538 2,218,414 3,294,141 252,399
252,399 32,341
32,341 24,412
24,412 56,753

5

State Accounting Office

Expenditures by Sub Class (continued)

Account/

Subclass

Description

726000 Works of Art and Historical Treasures

727000 Library Collections

728000 Construction in Progress

733000 Infrastructure

824000 [IT Expenditure] IT Buildings

309 Capital Outlay

651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 Professional/Technical Services - Computer/IT 852000 Professional/Technical Services - Computer/IT Expenses

312 Contracts

750000 Transfers Out

314 Transfers

690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants

315 Grants

TOTAL EXPENDITURES State Funds Federal Funds GTA Reimb Funds

Full Time Equivalent Positions Full Time Equivalent Consultants

Total Expenditures
543,766 13,420
5,738,465 7,343
6,302,994
-
16,144,808 4,406,966 8,252,498
1,917,298 83.00 8.00

6

State Accounting Office

Chapter 2, Section B - Expenditures by Application

Applications:

Description

AMP EPM StreamLine Banking FinancialsPeoplesoft Upgrade cleanup E-Procurement Ben Admin

Consultant FTE's

Position FTE's

FY 2007 Expenditures

3.00
1.00 4.00

1.00 9.00 65.00 8.00

TOTAL Applications Expenditures TOTAL Applications Positions
TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions
TOTAL EXPENDITURES TOTAL POSITIONS

8.00 8.00

83.00 -
83.00

16,144,808 16,144,808

7

State Accounting Office

Chapter 3 Applications Profile
(Program, Function, Business Impact, etc.)

Application A:
EPM, AMP, PEOPLESOFT, E-PROCUREMENT, BEN ADMIN
Program or Sub-Program: Not Reported Description of Application Function:
This is the State's ERP accounting and HCM applications used for processing and managing: Human Resources, Benefits, Payroll, Purchase Orders, Accounts Payable, Accounts Receivable, Asset Management, Budget Control, General Accounting, and Labor Cost.

o Platform/Host: o Operating System: o Database:

Unix Solaris Oracle

Annual Volume: Unit of Measure:
FY 2007 Not Reported

Not Reported Not Reported
Consultant FTEs: 8.00

Staff FTEs: 74.00

Application B:
STREAMLINE BANKING
Program or Sub-Program: Not Reported Description of Application Function:
This is the State's ERP accounting and HCM applications used for processing and managing: Human Resources, Benefits, Payroll, Purchase Orders, Accounts Payable, Accounts Receivable, Asset Management, Budget Control, General Accounting, and Labor Cost.

o Platform/Host: o Operating System: o Database:

Unix Solaris Oracle

Annual Volume: Unit of Measure:
FY 2007 Not Reported

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 9.00

8

State Accounting Office

Chapter 4 - Inventory & Capitalized Assets

ITEM
Mainframe Desktop workstations Laptop workstations
Servers Other (where applicable):
Routers Switches Firewalls Network printers Workstation printers
Other Scanners

DESCRIPTION
Dell Desktops w/monitor Dell Laptops w/docking station and monitor
Dell W5300 Dell 1700

Wireless Devices

QUANTITY
37 12
1 1

51

Capitalized Asset Value of IT Equipment:

$ 80,924

General Age and Condition of Equipment: Description of condition. New-Good

9

State of Georgia
InformationTechnology Expenditures Report Fiscal Year 2007
For Period July 1, 2006 June 30, 2007
Georgia Department of Administrative Services
0

Georgia Department of Administrative Services
Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments
Agency Vision
The vision of DOAS is to be customer focused, performance driven.
Agency Mission
The mission of the DOAS is to assist our customers by providing leadership, guidance, and reliable business services. DOAS Core Values: TRUST - Teamwork, Responsibility, Understanding, Service Excellence, Timeliness.
Agency Strategic Goals
To be a model of operational efficiency. To attract, develop, and retain the most sought after staff in state government. To improve customer perception of DOAS. To stay ahead of the market and anticipate change in the business and political
environment affecting DOAS.
10

Georgia Department of Administrative Services

Agency IT Projects
PROJECT A: Disaster Recovery Program/Business Continuity (DRP/BC)
Project Description and Benefit: Develop Business Continuity and Disaster Recovery Plans.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Planning/Analysis/Design

High

$300,000

State Funds

Federal/Other Funds

Not Reported

Not Reported

PROJECT B: Study of the Infrastructure Standardization
Project Description and Benefit: Re-engineer AS400, imaging. Will support or enable business transformation.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Planning/Analysis/Design

High

$20,000 State Funds Not Reported

Federal/Other Funds
Not Reported

PROJECT C: Infrastructure Improvements and upgrades Project Description and Benefit: Future upgrades.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
$250,000

RFP not needed Medium $250,000
State Funds
$250,000

Federal/Other Funds
$0

PROJECT D: Wireless Implementation
Project Description and Benefit: Implementation of internal wireless bandwidth within the DOAS work premises.

Project Status Project Priority Lifetime Cost of Project
FY 2007 Total Funding

RFP not needed High $40,000
State Funds

Federal/Other Funds

11

Georgia Department of Administrative Services

$14,000

$14,000

$0

PROJECT E: Application Support Staff Training and Retooling Project Description and Benefit: .Net, C#, SharePoint

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
$0

RFP not needed High $20,000
State Funds $0

Federal/Other Funds
$0

PROJECT F: SharePoint Add-ons
Project Description and Benefit: Build out of SharePoint functional enhancement tool suite

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
$29,000

Planning/Analysis/Design

High

$45,000

State Funds $29,000

Federal/Other Funds
$0

PROJECT G: Interactive Voice Response (IVR)
Project Description and Benefit: IVR Unit for How's My Driving Application. Will support/enable business transformation and improve quality and reduce cost of service.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Not Reported High Not Reported State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT H: IT Governance
Project Description and Benefit: Project Portfolio, Application Portfolio, Prioritization, Change Management, Steering Committee.

Project Status Project Priority Lifetime Cost of Project

Construction/Implementation High $50,000

12

Georgia Department of Administrative Services

FY 2007 Total Funding Not Reported

State Funds Not Reported

Federal/Other Funds
Not Reported

PROJECT I: Security Assessment
Project Description and Benefit: Contract to have an outside firm perform a security assessment on all DOAS infrastructure and applications.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

RFP not needed High $25,000 State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT J: Security Awareness Training for Agencies
Project Description and Benefit: Formulate and deliver security awareness training to all DOAS business units.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

RFP not needed Medium $40,000 State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT K: Document Management Transition Project Description and Benefit: Content Manager to SharePoint.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

RFP needed Medium $250,000 State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT L: IT Metrics and Dashboards
Project Description and Benefit: Utilize SharePoint functionality to display pertinent KPI's for the Information Technology section.

Project Status Project Priority

RFP needed High

13

Georgia Department of Administrative Services

Lifetime Cost of Project FY 2007 Total Funding
Not Reported

$25,000 State Funds Not Reported

Federal/Other Funds
Not Reported

PROJECT M: Mobile Workforce Support Strategy Project Description and Benefit: PDA's, Notebooks, Tablets, Terminal Services.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Not Reported Medium $100,000 State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT N: BLLIP System
Project Description and Benefit: New property management system developed by GBA/ITOS and interfaced with RMS's Property Management System. A collaboration with other agencies.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Construction/Implementation

High

$30,000 State Funds Not Reported

Federal/Other Funds
Not Reported

PROJECT O: Upgrade OASIS application to the 2007 version
Project Description and Benefit: Normal/continual upgrade of Risk Mgt application software to stay current and supportable.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Construction/Implementation

High

$30,000

State Funds Not Reported

Federal/Other Funds
Not Reported

PROJECT P: Property Appraisal Software
Project Description and Benefit: COTS application. (Collaboration with other agencies.).

14

Georgia Department of Administrative Services

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Not Reported Medium $250,000 State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT Q: Terminal Services access to Oasis and Rams
Project Description and Benefit: Give agencies remote access to Oasis and Rams for data and reporting.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

RPF not needed High $50,000 State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT R: Data Access Project Description and Benefit: Give agencies data access to Oasis (Rams/E-RAMS).

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

RPF not needed Medium $35,000 State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT S: PeopleSoft Pilot
Project Description and Benefit: eProcurement Implementation including 6 modules of SRM.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Planning/Analysis/Design

High

$8,000,000

State Funds Not Reported

Federal/Other Funds
Not Reported

PROJECT T: PeopleSoft Statewide Rollout
Project Description and Benefit: Final roll-out of eProcurement functionality to the remainder of the agencies.

15

Georgia Department of Administrative Services

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Project not started Low $4,000,000 State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT U: Electronic SRM enhancements of functionality Project Description and Benefit: P-Card, travel module, supply billing, eCataloging.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Not Reported Low $8,000,000 State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT V: EPM Data warehousing Project Description and Benefit: Establish an eProcurement Data Warehouse.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Not Reported Low $600,000 State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT W: 2Works! EPSS software Project Description and Benefit: Training, policies, procedures and processes.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

RFP not needed Not Reported $47,000 State Funds Not Reported

Federal/Other Funds
Not Reported

PROJECT X: Video Conferencing multimedia Project Description and Benefit: Software.

16

Georgia Department of Administrative Services

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Not Reported Not Reported $100,000 State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT Y: eBreiviate/eRFX Project Description and Benefit: Not Reported.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Not Reported Not Reported Not Reported State Funds Not Reported

Federal/Other Funds
Not Reported

PROJECT Z: Knowledge/Sourcing Centers, GPCS Georgia Procurement Collaboration Site
Project Description and Benefit: Utilize SharePoint functionality to enhance business tools.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

RFP not needed Not Reported $50,000 State Funds Not Reported

Federal/Other Funds
Not Reported

PROJECT AA: Operating Business System for Surplus
Project Description and Benefit: COTS or in-house application to do everything surplus does such as bar-coding, portable devices, portable printers, web enabled. Has customer interaction.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Planning/Analysis/Design

High

$20,000 - $50,000 State Funds Not Reported

Federal/Other Funds
Not Reported

17

Georgia Department of Administrative Services

PROJECT AB: Online Schedule Program for Deliveries
Project Description and Benefit: Allows agencies to schedule shipments to the warehouse over the web.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

RFP not needed Medium $25,000 State Funds Not Reported

Federal/Other Funds
Not Reported

PROJECT AC: Collaborating with GA Tech to research a modern approach to the Surplus Property business processes.
Project Description and Benefit: Business unit is always looking for best practices.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Not Reported High $10,000 State Funds Not Reported

Federal/Other Funds
Not Reported

OFFICE OF ADMINISTRATIVE HEARINGS
PROJECT A: Electronic Court Document and Case Management System
Project Description and Benefit: Replacement of agency's legacy (1996) case management database. Provision of critical functionalities, including electronic submission of case data, audit capability, automation of work processes, document management, paperless environment, provision of real-time, accurate case information to customers, and access to customer metrics..

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
$488,085

Construction/Implementation

High

$10,000 State Funds
$488,085

Federal/Other Funds
$0

18

Georgia Department of Administrative Services
Agency Major IT Accomplishments
AS400 Upgrade
Upgraded AS400 to IBM I-5 Series along with OS400, Content Manager, Oracle 8 to 9i and the Oracle Gateway, and the optical disk boxes.
Microsoft SharePoint 2007 Implementation
Implemented Microsoft Office SharePoint Server 2007.
Upgraded Network Implemented DELL/EMC Storage Area Network.
Replacement of workstations at Surplus facility
Replaced all workstations with newly imaged OptiPlex 745 desktops.
eQuote Phase I
Agencies are now able to solicit sealed bids for up to $50,000. Added additional reports. Also included marketing enhancements on GPR.
How's My Service Phase II
Enabled reporting on an individual's service. Also enhanced for better reporting and tracking evaluations.
Exchange Server Upgrade
Upgraded Exchange Server 2000 to Exchange Server 2003. Implemented anti-spam solution.
Donee Eligibility Tracking System
Implemented surplus tracking system for eligible donees. Written in Quickbase.
Gigabit Ethernet Implementation
Implemented gigabit Ethernet for all floors including 12, 13 and 18.
AS400 Backup Enhancement
Modified and upgraded the AS400 backup routine.
Vehicle Cost Comparison website redesign and integration
19

Georgia Department of Administrative Services
Integrated our web front end for Vehicle Cost Comparison to the new Enterprise Vendor Solution for car rentals. Also incorporated several enhancements to the "Reserve A Car" application.
AMP/FIS Conversion Project (with IBM)
Centralized assets for state-owned vehicles. Assisted with data conversion.
Stream Line Banking
Unified banking for the Agencies to utilize one account. Incorporated enhancements to several interface programs for SAO's streamlined banking project.
Microsoft SQL Server Cluster
Implemented Microsoft SQL Server Cluster.
Knowledge Center Template Site
Built several SharePoint site templates for use by Category Cluster Managers for State Purchasing Division's Knowledge Center.
OFFICE OF ADMINISTRATIVE HEARINGS
Electronic Court Document and Case Management System
Prepared RFP, evaluated submissions, selected vendor, commenced configuration and implementation.
20

Georgia Department of Administrative Services

Chapter 2, Section A - Expenditures by Sub Class

Account/

Subclass

Description

APPROPRIATED COMMON LINE ITEM EXPENDITURES:

Salaries and Hourly Subtotal

501000 Regular Salaries

502001

511000 Overtime

512000 Permanent Hourly

513000 Temporary Labor

Fringe Benefits Allocation

514000 F.I.C.A.

515000 Retirement

516000 Health Insurance

518000 Unemployment Insurance

519000 Workers' Compensation

520000 Merit System Assessments

598000 Pay for Performance

599000 Lapse 300 Personal Services

610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation

301 Regular Operating Expense

722000 Motor Vehicle

303 Motor Vehicle Purchases

Total Expenditures
1,420,912 2,110
36,992 101,204 142,248 228,384
2,838 1,832 4,142
1,940,661
22 2,057 1,268 119,578 13,441
1,080
1,203
17,339 9,705
165,692
-

21

Georgia Department of Administrative Services

Expenditures by Sub Class (continued)

Account/ Subclass

Description

713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment

304 Equipment

814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Cap Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support

305 Computer Charges

648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals

306 Real Estate Rentals

871001 Voice/Data Communication Services - GTA Computer Bill 871002 Voice/Data Communication Services - GTA Data Network 871003 Voice/Data Communication Services - GTA Telecom Bill 871000 Voice / Data Communication Services ( GTA ) 872001 Voice/Data Communication Services - Wire/Cable Simple 872002 Voice/Data Communication Services - Wire/Cable Complex 872003 Voice/Data Communication Services - MPLS 872004 Voice/Data Communication Services - Video 872005 Voice/Data Communication Services - Local Service 872006 Voice/Data Communication Services - Long Distance 872007 Voice/Data Communication Services - Voice Mail 872008 Voice/Data Communication Services - PBX 872009 Voice/Data Communication Services - VOIP 872010 Voice/Data Communication Services - Key System 872011 Voice/Data Communication Services - Mobile/Wireless 872012 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Other)

307 Telecommunications Total

Total Expenditures
54,279 54,279 214,267 848,796 239,640 490,437 1,053,892 519,690 3,366,722 115,024
115,024 566,950
4,503 308,558 880,011
10,505 585
7,345
5,712 47,602 71,749 951,760

22

Georgia Department of Administrative Services
Expenditures by Sub Class (continued)

Account/ Subclass

Description

723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings

309 Capital Outlay

651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 Professional/Technical Services - Computer/IT 852000 Professional/Technical Services - Computer/IT Expenses

312 Contracts

750000 Transfers Out

314 Transfers

690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants

315 Grants

TOTAL EXPENDITURES State Funds Federal Funds Other Funds

Full Time Equivalent Positions Full Time Equivalent Consultants

Total Expenditures
63,037 121,083 91,760 2,161,899 19,858 2,457,638
-
9,051,776 6,740,986 2,310,792
22.30 23.99

23

Georgia Department of Administrative Services

Chapter 2, Section B - Expenditures by Application

Applications:
1099 Agency Contracts Ascent Capture Cars+ Case Tracking (OSAH) CheckWorks Content Manager Contract Management DOAS Customer Survey (Hows my Service) DOAS Customer database Donee Eligibility Tracking EAMS Project Employee Exposure Questionnaire Employee Journal e-procurement peoplesoft E-Quote FaxBack Fleet Inventory System GSBC Minority Utilization IES (conXons) Mail & Courier Motor Pool GasBoy MV1 My Inventory Oasis PeopleSoft App Interfaces/Reports Procurement Registry Property Inventory RAMS Rapid Copy Services Report My Driving (CodeCharge/Quickbase) Reserve A Car /Reservation Cancellation Request RMS Secured Policies

Consultant FTE's 0.00 0.04 0.09 0.07 0.25 0.03 0.05
0.05
8.53 0.17 0.05 3.33 0.34 0.14 0.07
0.57 0.07 0.01 0.06 0.08 0.48 0.07 0.37 0.19 0.12 0.05 0.05 0.04 0.57

Position FTE's 0.09 0.17 0.30 0.05 1.00 0.14 0.53 0.06 0.29 0.20 0.32 3.63 0.36 0.07 2.08 0.90 0.02 0.18
0.28 0.12
0.09 0.02 2.07 0.28 0.33 0.51 0.13 0.05 0.08 0.08 0.05

FY 2007 Expenditures
7,685 18,283 33,929 11,174 200,440 14,908 47,547 4,663 28,819 16,230 25,161 1,852,473 46,485 11,552 838,659 108,724 17,003 21,545
83,784 17,446
864 12,775 9,474 442,962 29,523 66,400 61,309 23,482 9,516 12,557 10,920 65,146

24

Georgia Department of Administrative Services

Expenditures by Application (continued)

Applications:
RMS Web Reports Sharepoint Statewide Contracts Surplus FoxPro Surplus Property Treasury (QED) Treasury (Bondedge) Treasury(Bloomberg) Vehicle Inventory System Vehicle Rental Cost Comparison Vendor Protest Vendor Registry

Consultant FTE's

Position FTE's

FY 2007 Expenditures

0.08 1.00 0.04 0.33 0.07 1.09 0.48 0.65
0.04
0.02

0.06 0.47 0.04 0.08 0.41
0.13 0.14 0.27 0.25

13,069 144,558
8,061 41,733 39,923 119,011 51,840 69,243 9,993 13,351 21,809 20,979

TOTAL Applications Expenditures TOTAL Applications Positions TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions TOTAL EXPENDITURES TOTAL POSITIONS
25

19.74 4.25 23.99

17.33 4.97 22.30

4,705,008 4,346,768 9,051,776

Georgia Department of Administrative Services

Chapter 3 Applications Profile
(Program, Function, Business Impact, etc.)

Application A:
1099


Program or Sub-Program: Risk Management
Description of Application Function:
Tax reporting software required for RMS to send tax information to the IRS.

o Platform/Host: o Operating System: o Database:

PC OS 390/OS400 Oracle

Annual Volume:
Unit of Measure:
FY 2007
Exp$e7n,d68it5ures:

1,971 Records to printer
Consultant FTEs: 0.00

Staff FTEs: 0.09

Application B:
AGENCY CONTRACTS Program or Sub-Program: State Purchasing
Description of Application Function:
Single point of access for Agency Contract information facilitating the location of existing contracts for possible use by agencies other than the originating agency.

o Platform/Host: o Operating System: o Database:

Apps Server Unix Oracle

Annual Volume:
Unit of Measure:
FY 2007
Exp$e1n8d,2i8tu3res:

374 Contracts
Consultant FTEs: 0.04

Staff FTEs: 0.17

Application C:
ASCENT CAPTURE Program or Sub-Program: Administration
Description of Application Function:
Imaging software used to scan and import documents to the Oasis system.

o Platform/Host: o Operating System:
o Database:

PC OS400 DB2

26

Georgia Department of Administrative Services

Annual Volume:
Unit of Measure:
FY 2007
Exp$e3n3d,9i2tu9res:

367,388/1,404,680

Documents/Pages (pages is best estimate)

Consultant FTEs:

Staff FTEs:

0.09

0.30

Application D:
CARS+


Program or Sub-Program: Fleet Management
Description of Application Function:
Application to support DOAS Vehicle Rental business.

o Platform/Host: o Operating System: o Database:

Linux Linux Unknown

Annual Volume:
Unit of Measure:
FY 2007
Exp$e1n1d,1i7tu4res:

1,136 Rental Invoices
Consultant FTEs: 0.07

Staff FTEs: 0.05

Application E:
CASE TRACKING (OSAH) Program or Sub-Program: Administrative Hearings
Description of Application Function:
Tracks case by docket number and ID by agency and case types.

o Platform/Host: o Operating System: o Database:

Browser-based Windows 2003 SQL

Annual Volume:
Unit of Measure:
FY 2007
Exp$2e0n0d,4it4u0res:

31,250 Cases
Consultant FTEs: 0.25

Staff FTEs: 1.00

Application F:
CHECKWORKS Program or Sub-Program: Risk Management
Description of Application Function:
Check writing process for RMS that works along with the Oasis system.

o Platform/Host: o Operating System: o Database:

PC Mainframe Oracle

27

Georgia Department of Administrative Services

Annual Volume:
Unit of Measure:
FY 2007
Exp$e1n4d,9i0tu8res:

118,332 Checks
Consultant FTEs: 0.03

Staff FTEs: 0.14

Application G:
CONTENT MANAGER Program or Sub-Program: Risk Management
Description of Application Function:
Visual Document Archive.

o Platform/Host: o Operating System: o Database:

PC OS400 DB2

Annual Volume:
Unit of Measure:
FY 2007
Exp$e4n7d,5i4tu7res:

467,646 Documents Indexed.
Consultant FTEs: 0.05

Staff FTEs: 0.53

Application H:
CONTRACT MANAGEMENT Program or Sub-Program: Risk Management
Description of Application Function:
ASP solution to track renewal dates for contracts.

o Platform/Host: o Operating System: o Database:

Host Quickbase Host

Annual Volume:
Unit of Measure:
FY 2007
Exp$e4n,d66it3ures:

107 Contracts
Consultant FTEs: 0.00

Staff FTEs: 0.06

Application I:
DOAS CUSTOMER SURVEY (HOWS MY SERVICE) Program or Sub-Program: Administration
Description of Application Function:
Internal & external customer feedback.

o Platform/Host:

Host

o Operating System: Quickbase

28

Georgia Department of Administrative Services

o Database:

Host

Annual Volume:
Unit of Measure:
FY 2007
Exp$e2n8d,8i1tu9res:

1,480/60,811 Responses/Hits
Consultant FTEs: 0.05

Staff FTEs: 0.29

Application J:
DOAS CENTRAL CUSTOMER DATABASE (UNDER DEVELOPMENT)
Program or Sub-Program: Administration
Description of Application Function:
Application to track DOAS customers.

o Platform/Host: o Operating System: o Database:

Host Quickbase Host

Annual Volume:
Unit of Measure:
FY 2007
Exp$e1n6d,2i3tu0res:

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.20

Application K:
DONEE ELIGIBILITY TRACKING SYSTEM Program or Sub-Program: Surplus Property
Description of Application Function:
Application to track companies that are allowed to purchase products from surplus that includes work flow to automatically notifying users and customers throughout the process.

o Platform/Host: o Operating System: o Database:

Host Quickbase Host

Annual Volume:
Unit of Measure:
FY 2007
Exp$e2n5d,1i6tu1res:

51 Donees
Consultant FTEs: 0.00

Staff FTEs: 0.32

Application L:
AMP PROJECT Program or Sub-Program: State Purchasing
Description of Application Function:

29

Georgia Department of Administrative Services

PeopleSoft asset management system.
o Platform/Host: o Operating System: o Database:

Annual Volume:
Unit of Measure:
FY 2007
Ex$p1e,8n5d2i,t4u7r3es:

Not Reported Not Reported
Consultant FTEs: 8.53

Staff FTEs: 3.63

Application M:
EMPLOYEE EXPOSURE QUESTIONNAIRE Program or Sub-Program: Administration
Description of Application Function:
The Employee Exposure Questionnaire is used to gather "position count" information annually from registered users of state agencies, boards, authorities, commissions, etc. This information is used as part of the formula to calculate certain insurance premiums.

o Platform/Host: o Operating System: o Database:

Sun Unix Oracle

Annual Volume:
Unit of Measure:
FY 2007
Exp$e4n6d,4i8tu5res:

151 # of responses.
Consultant FTEs: 0.17

Staff FTEs: 0.36

Application N:
EMPLOYEE JOURNAL (TO BE REPLACED) Program or Sub-Program: Administration
Description of Application Function:
Employee Performance Reporting.

o Platform/Host: o Operating System: o Database:

Host Quickbase Host

Annual Volume:
Unit of Measure:
FY 2007
Exp$e1n1d,5i5tu2res:

Not Reported Not Reported
Consultant FTEs: 0.05

Staff FTEs: 0.07

30

Georgia Department of Administrative Services

Application O:
E-PROCUREMENT PEOPLESOFT Program or Sub-Program: State Purchasing
Description of Application Function:
The procurement transformation initiative involving six new modules of PeopleSoft for the State Purchasing Division.

o Platform/Host: o Operating System: o Database:

Apps
Mainframe Oracle

Annual Volume:
Unit of Measure:
FY 2007
Exp$8e3n8d,6it5u9res:

Not Reported Not Reported
Consultant FTEs: 3.33

Staff FTEs: 2.08

Application P:
E-QUOTE


Program or Sub-Program: State Purchasing
Description of Application Function:
Web-based tool for bid solicitation and vendor response for purchases under $50k.

o Platform/Host: o Operating System: o Database:

Sun
Unix Oracle

Annual Volume:
Unit of Measure:
FY 2007
Exp$1e0n8d,7it2u4res:

953/35,263/856

# of Quotes/# of eMail Notices/# of Bid Responses

Consultant FTEs:

Staff FTEs:

0.34

0.90

Application Q:
FAXBACK Program or Sub-Program: Administration
Description of Application Function:
Allows faxing capabilities from within Microsoft Outlook.

o Platform/Host: o Operating System: o Database:

FileServer Win2K Not Reported

Annual Volume: Unit of Measure:

39,600 Faxes

31

Georgia Department of Administrative Services

FY 2007 Expenditures: $17,003

Consultant FTEs: 0.14

Staff FTEs: 0.02

Application R:
FLEET INVENTORY MANAGEMENT WEBSITE Program or Sub-Program: Fleet Management
Description of Application Function:
Inventory tracking system for Office of Fleet Management.

o Platform/Host: o Operating System: o Database:

Apps server Unix Oracle

Annual Volume:
Unit of Measure:
FY 2007
Exp$e2n1d,5i4tu5res:

26,362 Vehicles
Consultant FTEs: 0.07

Staff FTEs: 0.18

Application S:
IES (CONXONS) Program or Sub-Program: Administration
Description of Application Function:
DOAS intranet website.

o Platform/Host: o Operating System: o Database:

Solaris Unix Oracle

Annual Volume:
Unit of Measure:
FY 2007
Exp$e8n3d,7i8tu4res:

323,939/256 Hits/Users
Consultant FTEs: 0.57

Staff FTEs: 0.28

Application T:
MAIL & COURIER Program or Sub-Program: Mail & Courier
Description of Application Function:
Application to support DOAS Courier Service.

o Platform/Host: o Operating System: o Database:

Fileserver Win2K Access

Annual Volume: 829

32

Georgia Department of Administrative Services

Unit of Measure:
FY 2007
Exp$e1n7d,4i4tu6res:

# of Invoices Consultant FTEs:
0.07

Staff FTEs: 0.12

Application U:
MOTOR POOL GASBOY Program or Sub-Program: Fleet Management
Description of Application Function:
Desktop based software to control fuel pricing from supplier.

o Platform/Host: o Operating System: o Database:

PC Win2K SQL

Annual Volume:
Unit of Measure:
FY 2007
Expe$n8d6i4tures:

189 # of Invoices
Consultant FTEs: 0.01

Staff FTEs: 0.00

Application V:
MV1


Program or Sub-Program: Fleet Management
Description of Application Function: Web application to provide online tracking of authorization and usage of State
vehicles.

o Platform/Host: o Operating System: o Database:

Solaris Unix Oracle

Annual Volume: Unit of Measure: FY 2007 Expenditures:
$12,775

2,960

Forms for Assigned Vehicles Only

Consultant FTEs: 0.06

Staff FTEs: 0.09

Application W:
MY INVENTORY Program or Sub-Program: Administration
Description of Application Function:
Employee assigned inventory

o Platform/Host: o Operating System: o Database:

Solaris Unix Oracle

33

Georgia Department of Administrative Services

Annual Volume:
Unit of Measure:
FY 2007
Exp$e9n,d47it4ures:

1,190 Assets
Consultant FTEs: 0.08

Staff FTEs: 0.02

Application X:
OASIS


Program or Sub-Program: Risk Management
Description of Application Function:
Custom coded claims management system.

o Platform/Host: o Operating System: o Database:

Solaris Unix Oracle

Annual Volume:
Unit of Measure:
FY 2007
Exp$4e4n2d,9it6u2res:

473,128/16,337 Transactions/Claims
Consultant FTEs: 0.48

Staff FTEs: 2.07

Application Y:
PEOPLESOFT INTERFACT SUPPORT Program or Sub-Program: Administration
Description of Application Function:
Billing data in upload format to PeopleSoft.

o Platform/Host: o Operating System: o Database:

Apps Unix Oracle

Annual Volume:
Unit of Measure:
FY 2007
Exp$e2n9d,5i2tu3res:

3,360 Invoices
Consultant FTEs: 0.07

Staff FTEs: 0.28

Application Z:
PROCUREMENT REGISTRY Program or Sub-Program: State Purchasing
Description of Application Function:
Statewide procurement/purchasing for all commodities except IT related procurements.

o Platform/Host:

Sun

o Operating System: Unix

34

Georgia Department of Administrative Services

o Database:

Oracle

Annual Volume:
Unit of Measure:
FY 2007
Exp$e6n6d,4i0tu0res:

4,766/1,278,944 Bids posted/# of Hits
Consultant FTEs: 0.37

Staff FTEs: 0.33

Application AA:
PROPERTY INVENTORY Program or Sub-Program: State Purchasing
Description of Application Function:
Program written to track and monitor state property.

o Platform/Host: o Operating System: o Database:

Sun Unix Oracle

Annual Volume:
Unit of Measure:
FY 2007
Exp$e6n1d,3i0tu9res:

246/14,387/$22.2 Billion Invoice/Items/Dollars
Consultant FTEs: 0.19

Staff FTEs: 0.51

Application AB:
RAMS


Program or Sub-Program: Risk Management
Description of Application Function:
Enables users to create their own Risk Management reports.

o Platform/Host: o Operating System: o Database:

Solaris Unix Oracle

Annual Volume:
Unit of Measure:
FY 2007
Exp$e2n3d,4i8tu2res:

Not Reported Not Reported
Consultant FTEs: 0.12

Staff FTEs: 0.13

Application AC:
RAPID COPY SERVICES Program or Sub-Program: Mail & Courier
Description of Application Function:
Provides document reproduction/printing options for state entities.

o Platform/Host:

Unix

35

Georgia Department of Administrative Services

o Operating System: Unix

o Database:

Oracle

Annual Volume: Unit of Measure:
FY 2007
Exp$e9n,d51it6ures:

1,822/268/953,264/$104,418

Website Work Requests/Orders/ Volume/Revenue(Xerox)

Consultant FTEs:

Staff FTEs:

0.05

0.05

Application AD:
REPORT MY DRIVING Program or Sub-Program: Fleet Management
Description of Application Function:
An online tool for use in reporting positive or negative incidents involving the use of state of Georgia government vehicles.

o Platform/Host: o Operating System: o Database:

Apps Server/Host Unix/Quickbase Oracle/Host

Annual Volume:
Unit of Measure:
FY 2007
Exp$e1n2d,5i5tu7res:

1,119 Reports
Consultant FTEs: 0.05

Staff FTEs: 0.08

Application AE:
RESERVE A CAR Program or Sub-Program: Fleet Management
Description of Application Function:
Website to allow state agencies to reserve a car through Enterprise Rental Company.

o Platform/Host: o Operating System: o Database:

Apps Server UNIX Oracle

Annual Volume:
Unit of Measure:
FY 2007
Exp$e1n0d,9i2tu0res:

Not Reported Not Reported
Consultant FTEs: 0.04

Staff FTEs: 0.08

Application AF:
RMS SECURED POLICIES Program or Sub-Program: Risk Management

36

Georgia Department of Administrative Services

Description of Application Function:
Website for Risk Management that provides a secure method for sharing policies on the web.

o Platform/Host: o Operating System: o Database:

Apps Server Unix Oracle

Annual Volume:
Unit of Measure:
FY 2007
Exp$e6n5d,1i4tu6res:

11 Policies
Consultant FTEs: 0.57

Staff FTEs: 0.05

Application AG:
RMS WEB REPORTS (UNDER DEVELOPMENT) Program or Sub-Program: Risk Management
Description of Application Function:
Secured reports for RMS Agency Coordinators.

o Platform/Host: o Operating System: o Database:

Apps Server Unix Oracle

Annual Volume:
Unit of Measure:
FY 2007
Exp$e1n3d,0i6tu9res:

Not Reported Not Reported
Consultant FTEs: 0.08

Staff FTEs: 0.06

Application AH:
SHAREPOINT (UNDER DEVELOPMENT) Program or Sub-Program: State Purchasing
Description of Application Function:
Collaboration, records management platform used throughout DOAS to share data, track records historically and build workflow behind work processes.

o Platform/Host: o Operating System: o Database:

Windows 2003 MS WIN SQL

Annual Volume:
Unit of Measure:
FY 2007
Exp$1e4n4d,5it5u8res:

Not Reported Not Reported
Consultant FTEs: 1.00

Staff FTEs: 0.47

37

Georgia Department of Administrative Services

Application AI:
STATEWIDE CONTRACTS Program or Sub-Program: State Purchasing
Description of Application Function:
Establishes competitive statewide contracts for a wide variety of products, services, and equipment.

o Platform/Host: o Operating System: o Database:

Apps Server Unix Oracle

Annual Volume:
Unit of Measure:
FY 2007
Exp$e8n,d06it1ures:

81 Contracts accessed.
Consultant FTEs: 0.04

Staff FTEs: 0.04

Application AJ:
SURPLUS (FOXPRO) Program or Sub-Program: Surplus Property
Description of Application Function:
Statewide asset/property redistribution of surplused property.

o Platform/Host: o Operating System: o Database:

PC Win2K FoxPro

Annual Volume:
Unit of Measure:
FY 2007
Exp$e4n1d,7i3tu3res:

1,898/61,910 Transactions/PCS
Consultant FTEs: 0.33

Staff FTEs: 0.08

Application AK:
SURPLUS PROPERTY Program or Sub-Program: Surplus Property
Description of Application Function:
Capture and manage internet sales transactions.

o Platform/Host: o Operating System: o Database:

Host Quickbase Host

Annual Volume:
Unit of Measure:
FY 2007
Expenditures:

3,196/4,280 Transactions/PCS
Consultant FTEs:

Staff FTEs:

38

Georgia Department of Administrative Services

$39,923

0.07

0.41

Application AL:
QED (TREASURY) Program or Sub-Program: Treasury & Fiscal Services
Description of Application Function:
System to track revenues and investments.

o Platform/Host: o Operating System: o Database:

Sun/Solaris Unix Proprietary

Annual Volume:
Unit of Measure:
FY 2007
Exp$1e1n9d,0it1u1res:

76,000 Transactions
Consultant FTEs: 1.09

Staff FTEs: 0.00

Application AM:
BONDEDGE (TREASURY) Program or Sub-Program: Treasury & Fiscal Services
Description of Application Function:
Develop and test investment strategies.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume:
Unit of Measure:
FY 2007
Exp$e5n1d,8i4tu0res:

Not Reported Not Reported
Consultant FTEs: 0.48

Staff FTEs: 0.00

Application AN:
BLOOMBERG (TREASURY) Program or Sub-Program: Treasury & Fiscal Services
Description of Application Function:
Investment market news and analysis.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:

Not Reported Not Reported

39

Georgia Department of Administrative Services

FY 2007 $69,243

Consultant FTEs: 0.65

Staff FTEs: 0.00

Application AO:
VEHICLE INVENTORY SYSTEM Program or Sub-Program: Fleet Management
Description of Application Function:
Program written to track and monitor state vehicles.

o Platform/Host: o Operating System: o Database:

AS400 OS400 DB2

Annual Volume:
Unit of Measure:
FY 2007
Exp$e9n,d99it3ures:

350/21709 Invoices printed/Vehicles
Consultant FTEs: 0.00

Staff FTEs: 0.13

Application AP:
VEHICLE RENTAL COST COMPARISON Program or Sub-Program: State Purchasing
Description of Application Function:
Motor Pool web-based online Vehicle Rental Costs Comparison; Motor Pool; Private; & personal vehicle usages.

o Platform/Host: o Operating System: o Database:

Apps Server Unix Oracle

Annual Volume:
Unit of Measure:
FY 2007
Exp$e1n3d,3i5tu1res:

Not Available Not Reported
Consultant FTEs: 0.04

Staff FTEs: 0.14

Application AQ:
VENDOR PROTEST Program or Sub-Program: State Purchasing
Description of Application Function:
Web application to register all vendors doing business with the State of Georgia.

o Platform/Host: o Operating System: o Database:

Host Quickbase Host

40

Georgia Department of Administrative Services

Annual Volume:
Unit of Measure:
FY 2007
Exp$e2n1d,8i0tu9res:

116 Protests
Consultant FTEs: 0.00

Staff FTEs: 0.27

Application AR:
VENDOR REGISTRY Program or Sub-Program: State Purchasing
Description of Application Function:
Web application to register all vendors doing business with the State of Georgia.

o Platform/Host: o Operating System: o Database:

Sun Unix Oracle

Annual Volume:
Unit of Measure:
FY 2007
Exp$e2n0d,9i7tu9res:

36,752/9,295 Vendors Total/Vendors Active
Consultant FTEs: 0.02

Staff FTEs: 0.25

41

Georgia Department of Administrative Services

Chapter 4 - Inventory & Capitalized Assets

ITEM
Mainframe Desktop workstations

Laptop workstations

Servers

Other (where applicable):

Routers

Switches

Firewalls

Network printers

Workstation printers

Plotters

Scanners

Other

Wireless Devices

DESCRIPTION
Dell OptiPlex GX1/GX240/GX260/GX280 Dell Latitude/NEC
Cisco Cisco Pix HP HP 1100/1200/1300/2100 HP HP Scanjet Monitors (CRT) Security Camera System Digital Projectors Media Mixers/Audio Devices E-Cabinet Snap Drives Milner Voice Data Response

QUANTITY
400
153 56
1 33 8 21 234 2 5 10 1 2 13 1 2 1 61 1,004

Capitalized Asset Value of IT Equipment:

$952,821

General Age and Condition of Equipment:
Description of condition. Most equipment is 1-5 years old and in good to like-new condition. Several workstations are passed warranty but retained for business needs. Network switches and routers are over seven years old. Upgrade needed. All production workstation CPUs and monitors are less than 2 years old. More than half of listed workstation CPUs are scheduled for surplus.

42

State of Georgia
Information Technology Expenditures Report Fiscal Year 2007
For Period July 1, 2006 June 30, 2007
Georgia Technology Authority
0

Georgia Technology Authority
Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments
Agency Vision
A more efficient and responsive government through the innovative use of technology.
Agency Mission
To deliver secure, reliable technology services and solutions, and provide guidance and oversight that lead to sound decisions for Georgia government.
Agency Strategic Goals
Recommend a management and delivery model (with alternatives) for IT infrastructure services for GTA and 12 leading agencies by December 31, 2007.
Complete the GTA business model by September 30, 2007. Develop and implement critical investment management components for 13 of the top 30
agencies (by IT spend) by June 30, 2008.
43

Georgia Technology Authority

Agency IT Projects

PROJECT A: Wireless Communities Georgia
Project Description and Benefit: The goal of this project is to assist local governments in establishing wireless broadband networks.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
$1,000,000

Not Reported Not Reported $4,000,000
State Funds
$0

Federal/Other Funds
$1,000,000

PROJECT B: 800 MHz Frequency Reconfiguration (1-120 channel)
o Project Description and Benefit: This federally mandated initiative will move GTA's three 800 MHz systems off their current frequencies to new federally mandated frequencies. All costs are being borne by Sprint/Nextel

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
$0

Not Reported Not Reported $206,638
State Funds
$0

Federal/Other Funds
$0

PROJECT C: Unified Messaging (Voice Mail Replacement)
o Project Description and Benefit: Replacement of State of Georgia's 50+ Centigram systems that include voice mail and auto attendant and memory call customers to a Unified Messaging service.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
$4,000,000

Not Reported Not Reported $4,000,000
State Funds
$0

Federal/Other Funds
$4,000,000

PROJECT D: Portal Improvement Project (georgia.gov)
o Increase the usability, functionality and effectiveness of Georgia.gov portal in order to increase the ranking of the website.

44

Georgia Technology Authority

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Not Reported Not Reported Not Reported
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT E: GTA Sourcing Assessment
o The Sourcing Assessment project will consist of the review of IT infrastructure and moving from GTA providing some core services to a service management environment where GTA will manage vendor(s) providing service.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
To be determined

Not Reported Not Reported Not Reported
State Funds
Not Reported

Federal/Other Funds
Not Reported

Agency Major IT Accomplishments
GTA v.2010: A new way of doing business GTA is changing the way it does business. The goals of the effort, called GTA v.2010, are to ensure IT operations meet industry standards, manage the state's IT investments more effectively and provide greater support for the state's business needs.
GTA began an in-depth look at its operations in 2006. The analysis revealed shortfalls in IT operations when compared to industry best practices. GTA lacks many of the processes and automation necessary to operate efficiently. At the same time, much of its hardware and software is running well beyond its intended life cycle. Almost half of GTA's IT infrastructure is 6-10 years old, and updating the infrastructure would require a significant capital expenditure. Many other agencies face similar challenges with their IT infrastructures.
In addition to problems with IT operations, GTA must address a changing customer base. Many customers are turning to other providers for telecom services because GTA cannot keep pace with the marketplace. As a result, GTA is facing unsustainable financial losses.
As part of the strategy to address these issues, GTA is sharpening its focus on key areas: project oversight; strategic planning; and policies, standards and guidelines.
Further, GTA is conducting an assessment of IT infrastructure services. The thorough assessment will help to determine whether GTA should continue providing certain IT services directly or outsource them to a commercial provider. The sourcing assessment will closely examine data
45

Georgia Technology Authority
center, telecom and desktop services and will be conducted with the help of an experienced vendor.
The assessment presents an opportunity to address problems with IT operations in other state agencies. A total of 13 agencies are participating: Administrative Services, Community Health, Corrections, Driver Services, GBI, GTA, Human Resources, Juvenile Justice, Natural Resources, Office of Planning and Budget, Revenue, State Accounting Office, and Technical and Adult Education.
The assessment will compare IT operations to industry standards. It will examine service delivery and service level targets, business continuity and disaster recovery, condition, life cycle, and cost to refresh and maintain IT assets.
GTA selected TPI of Woodlands, Texas, (www.tpi.net) to assist with the assessment. TPI was chosen through competitive bidding. The company is experienced in sourcing assessments and implementations and advised the State of Texas on its data center consolidation project. The sourcing assessment will be completed by January 2008, and TPI will work with GTA to implement the resulting recommendations.
State portal earns recognition Georgia state government's online presence improved dramatically over the past year, rising 25 places nationally, according to an annual study of e-government. Brown University's report on State and Federal E-government for 2007 placed Georgia 13th in the nation. Georgia ranked 38th in the study last year.
Earlier in the year, the National Policy Research Council ranked georgia.gov sixth in the nation among state web sites. GTA has worked for more than 18 months to improve georgia.gov, adding the following features:
Weather information, customizable by ZIP code Alerts section featuring traffic conditions, pollen counts, weather advisories Expanded list of online services Links to the most searched terms on georgia.gov Usability enhancements to meet accessibility and PDA guidelines Forms section (forms.georgia.gov) with links to the most used online forms in state
government Rich Site Summary (RSS) feeds for news Language translation services on all georgia.gov and portal agency sites Ability for users to suggest new links or e-mail pages to friends or colleagues
GTA also worked with other state agencies to improve their sites and establish a consistent user experience online.
Wireless Communities Georgia GTA continues to provide oversight of the Wireless Communities Georgia Program, Governor Perdue's initiative to assist local governments in establishing wireless broadband networks. Seven communities received funding from the program in FY 2007:
City of Augusta, $562,500 City of Decatur, $427,500 City of Dublin, $318,750 City of Milledgeville, $862,500 City of Thomasville, $500,000
Recipients are required to provide at least a 25 percent match to the funds. GTA developed the application for funds and evaluation criteria, conducted information sessions for interested communities and participated in evaluating the 17 applications submitted. The program's goals
46

Georgia Technology Authority
are to promote economic development, expand educational opportunities and improve the availability and efficiency of government services.
Unified Messaging GTA replaced the state's outdated voice mail systems with a Unified Messaging service that makes it easy for state employees to manage messages of all kinds.
Unified Messaging works with both Centrex and Voice over IP. It combines different ways of communicating--including voice mail, faxes, calling cards, conference calls and automated attendants--in a single system and makes them all easier to manage. The service is especially beneficial to mobile employees and teleworkers.
The new service is provided by Unified Arts, one of 10 companies responding to an RFP issued by GTA in 2006. The cost of the basic service is substantially less than agencies had paid for voice mail alone, and agencies do not have to purchase new equipment. Unified Messaging provides agencies with a more comprehensive and flexible service while saving an estimated $2 million per year statewide.
Information Security During FY 2007, GTA conducted an assessment of agency security efforts. Among the findings:
88 Information Security Officers (ISOs) for 117 agencies 25 of 88 ISOs identified systems they oversee 25 of 84 high-impact systems have been assessed 12 of 77 moderate-impact systems have been assessed 12 of 35 low-impact systems have been assessed
GTA undertook several efforts to strengthen the state's IT security throughout the year: Developed information security awareness training video to be delivered to all state employees by the State Personnel Administration Licensed and deployed a business continuity planning repository for use by all agencies Created an Information Security Officer review panel to oversee the drafting of new security policies and standards State Information Security Plan for 2007-2010 endorsed by Information Security Officers, CIO Council and IT Governance Council Created two new services to assist agencies in conducting risk assessments and developing business continuity plans Moved our 24-7 monitoring of the state's network security systems to the Multi-State Information Sharing and Analysis Center sponsored by the Department of Homeland Security
Performance Measurement GTA developed metrics to monitor performance in several key areas:
Network availability CICS internal response time Unisys transaction response time IBM platform availability Unisys platform availability Unix platform availability Windows platform availability Percentage of approved changes successfully installed Regional operations systems uptime (voice)
47

Georgia Technology Authority

Chapter 2, Section A - Expenditures by Sub Class

Account/

Subclass

Description

APPROPRIATED COMMON LINE ITEM EXPENDITURES:

Salaries and Hourly Subtotal

501000 Regular Salaries

511000 Overtime

512000 Permanent Hourly

513000 Temporary Labor

Fringe Benefits Allocation

514000 F.I.C.A.

515000 Retirement

516000 Health Insurance

518000 Unemployment Insurance

519000 Workers' Compensation

520000 Merit System Assessments

598000 Pay for Performance

599000 Lapse 300 Personal Services

610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation

301 Regular Operating Expense

722000 Motor Vehicle 303 Motor Vehicle Purchases

Total Expenditures
6,553,780 3,224 350 5,769
87,808 517,724 735,590 886,201
11,679 6,918
8,809,042
1,420 567
2,361 245,543 157,022
18,524 178
13,053 28,832
1,911
5,223
762,861 51,107
1,288,601

48

Georgia Technology Authority

Account/ Subclass

Description

713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment

304 Equipment

814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Cap Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support

305 Computer Charges

648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals

306 Real Estate Rentals

871001 Voice/Data Communication Services - GTA Computer 871002 Voice/Data Communication Services - GTA Data Network 871003 Voice/Data Communication Services - GTA Telecom 871000 Voice / Data Communication Services ( GTA ) 872001 Voice/Data Communication Services - Wire/Cable Simple 872002 Voice/Data Communication Services - Wire/Cable Complex 872003 Voice/Data Communication Services - MPLS 872004 Voice/Data Communication Services - Video 872005 Voice/Data Communication Services - Local Service 872006 Voice/Data Communication Services - Long Distance 872007 Voice/Data Communication Services - Voice Mail 872008 Voice/Data Communication Services - PBX 872009 Voice/Data Communication Services - VOIP 872010 Voice/Data Communication Services - Key System 872011 Voice/Data Communication Services - Mobile/Wireless 872012 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Other)

307 Telecommunications Total

Total Expenditures
23,312 367,264 1,061,837
1,452,412
3,350 70,692 99,319 2,898
963,330 1,848,925
2,988,515
60,653
464,180
524,833

49

Georgia Technology Authority

Expenditures by Sub Class (continued)

Account/ Subclass

Description

723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings

309 Capital Outlay

651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 Professional/Technical Services - Computer/IT 852000 Professional/Technical Services - Computer/IT Expenses

312 Contracts

750000 Transfers Out

314 Transfers

690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants

315 Grants

TOTAL EXPENDITURES State Funds Federal Funds Other Funds

Full Time Equivalent Positions Full Time Equivalent Consultants

Total Expenditures
6,339,353
1,502 84,109
6,424,964 -
21,488,367 21,488,367
101.18 9.32

50

Georgia Technology Authority

Chapter 2, Section B - Expenditures by Application

Applications:

Description

PeopleSoft PRISM & RABS (billing systems) Portal Legacy

Consultant FTE's

Position FTE's

FY 2007 Expenditures

0.00 0.00 0.00 0.00

18.75 8.00 48.92 17.41

4,776,721 1,124,313 7,098,804 5,619,773

TOTAL Applications Expenditures TOTAL Applications Positions
TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions
TOTAL EXPENDITURES TOTAL POSITIONS

-

93.08

9.32

8.10

9.32

101.18

18,619,611 2,868,756 21,488,367

51

Georgia Technology Authority

Chapter 3 Applications Profile
(Program, Function, Business Impact, etc.)

Application A
PEOPLESOFT HR & FINANCIALS
Program or Sub-Program: Financial Systems Description of Application Function:
Statewide Financials and Human Resource Management System.

o Platform/Host: o Operating System: o Database:

Sun Solaris/Unix Oracle

Annual Volume: Unit of Measure:
FY 2007 $4,776,721

Reported by SAO
Yearly financial transactions; Personnel actions; Checks produced

Consultant FTEs: 0.00

Staff FTEs: 18.75

Application B
PRISM/RABS
Program or Sub-Program: Financial Systems Description of Application Function:
Telecommunications & Data Billing System

o Platform/Host: o Operating System: o Database:

Sun Solaris/Unix Informix, Oracle, Access, Pro-Index

Annual Volume: Unit of Measure:
FY 2007 $1,124,313

91,786,154 Invoices form 1,585 entities
Consultant FTEs: 0.00

Staff FTEs: 8.00

Application C
PORTAL
Program or Sub-Program: Application Development and Support Description of Application Function:
Easy electronic access to state information and services on a statewide basis. It also provides the ability to share information and processes between state entities.

o Platform/Host: o Operating System:

Sun Solaris

52

Georgia Technology Authority

o Database:

Informix, Oracle, Access, Pro-Index

Annual Volume: Unit of Measure:
FY 2007 $7,098,804

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 48.92

Application D
LEGACY
Program or Sub-Program: Application Development and Support Description of Application Function:
Easy electronic access to state information and services on a statewide basis. It also provides the ability to share information and processes between state entities.

o Platform/Host: o Operating System: o Database:

Sun Sun/Solaris Oracle

Annual Volume: Unit of Measure:
FY 2007 $5,619,773

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 17.41

53

Georgia Technology Authority

Chapter 4 - Inventory & Capitalized Assets (Nancy is working on getting this information)

ITEM
Mainframe Desktop workstations Laptop workstations Servers Other (where applicable):
Routers Switches Firewalls Network printers Workstation printers
Other

DESCRIPTION
Various models Various models

Wireless Devices

Blackberry, cell phone, pagers

QUANTITY
3 889 224 650 117
280

2,163

Capitalized Asset Value of IT Equipment:

$ 96,942,680

General Age and Condition of Equipment:
Description of condition. The majority of the equipment in the data center due for replacement. A number of storage units, tape drives, servers, switches, etc. are 6+ years old or more. The general age and condition of the remaining equipment is good.

54

State of Georgia
Information Technology Expenditures Report Fiscal Year 2007
For Period July 1, 2006 June 30, 2007
Georgia Department Of Agriculture
0

Georgia Department of Agriculture
Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments
Agency Vision
A model Department of Agriculture with highly motivated, empowered employees leveraging technology to best protect our citizens and best promote Georgia agriculture and agribusiness.
Agency Mission
The mission of the Georgia Department of Agriculture is to provide excellence in services and regulatory functions, to protect and promote agriculture and consumer interests and to ensure an abundance of safe food and fiber for Georgia, America and the world by using state-of-the-art technology and a professional workforce.
Agency Strategic Goals
The Department will ensure fairness and price discovery in the market-place. The Department will develop mechanisms to prevent, prepare for, mitigate, respond to
and recover from emergencies and/or disasters affecting Georgia agricultural products and regulated industries. The Department will increase sales and market penetration of Georgia agricultural products in domestic and international. The Department will ensure all regulated entities obtain the required licenses, certifications, registrations. The Department will have the resources necessary to perform its business functions. The Department will ensure a safe, wholesome and properly labeled food supply for consumers. The Department will ensure Georgia's regulated consumer and agricultural products and services will meet legal requirements. The Department will ensure the accuracy of all measuring devices used for commerce. The Department will reduce the risk of diseases among and from livestock, poultry and companion animal operations.
55

Georgia Department of Agriculture

The Department will ensure companion animals and equine are protected from abuse and neglect.
The Department will better educate and inform Georgia agribusiness and private citizens.
The Department will deliver its services to its customers in the most effective and efficient manner.
Agency IT Projects

PROJECT A: Online Licensing
Project Description and Benefit: The online licensing project is designed to increase customer access to the licensing process for the 100 plus various licenses that the department issues by legislative mandates. This will allow consumers to apply for these licenses online, 24 hours a day, and 7 days a week.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
$0

RFP Needed

High

$400,000 + $200,000 annual maintenance

State Funds
$0

Federal/Other Funds
$0

PROJECT B: Pesticide
Project Description and Benefit: Current inspection process is accomplished using paper forms that are sent to a central location for manual entry into a data collection application. This process is inefficient and has many opportunities for transcription errors. Inspectors in this program also need computer equipment to allow them to be cross-trained to perform other field inspections performed by the Department.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
$0

RFP Needed

High

$45,000 + $27,500 annual maintenance

State Funds
$0

Federal/Other Funds
$0

56

Georgia Department of Agriculture

PROJECT C: Animal Protection Field Automation
Project Description and Benefit: Improved management and reporting of inspector activities.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
$0

RFP Not Needed

Medium

$45,000 + $27,500 annual maintenance

State Funds
$0

Federal/Other Funds
$0

PROJECT D: Livestock/Poultry Field Force Automation
Project Description and Benefit: Current inspection process is accomplished using paper forms that are sent to a central location for manual entry into a data collection application. This process is inefficient and has many opportunities for transcription errors. Inspectors in this program also need computer equipment to allow them to be cross-trained to perform other field inspections performed by the Department.

Project Status Project Priority Lifetime Cost of Project
FY 2007 Total Funding
$8,120

RFP Not Needed Medium
$40,000, $39,900 for hardware, $27,500 annual maintenance

State Funds
$8,120

Federal/Other Funds
$0

PROJECT E: Equine Field Automation
Project Description and Benefit: Current inspection process is accomplished using paper forms that are sent to a central location for manual entry into a data collection application. This process is inefficient and has many opportunities for transcription errors. Inspectors in this program also need computer equipment to allow them to be cross-trained to perform other field inspections performed by the Department.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
$0

RFP Not Needed

Medium

$45,000 + $25,700 annual maintenance

State Funds

Federal/Other Funds

$0

$0

57

Georgia Department of Agriculture

PROJECT F: Plant Protection Field Force Automation
Project Description and Benefit: Current inspection process is accomplished using paper forms that are sent to a central location for manual entry into a data collection application. This process is inefficient and has many opportunities for transcription errors. Inspectors in this program also need computer equipment to allow them to be cross-trained to perform other field inspections performed by the Department.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
$0

RFP Not Needed

Medium

$40,000 + $25,700 annual maintenance

State Funds
$0

Federal/Other Funds
$0

PROJECT G: Plant Industry Field Force Automation
Project Description and Benefit: Current inspection process is accomplished using paper forms that are sent to a central location for manual entry into a data collection.

Project Status Project Priority Lifetime Cost of Project
FY 2007 Total Funding
$0

RFP Not Needed Medium
$20,000 + $6,300 hardware cost $25,700 annual maintenance

State Funds
$0

Federal/Other Funds
$0

PROJECT H: Structural Pest
Project Description and Benefit: Current inspection process is accomplished using paper forms that are sent to a central location for manual entry into a data collection application. This process is inefficient and has many opportunities for transcription errors. Inspectors in this program also need computer equipment to allow them to be cross-trained to perform other field inspections performed by the Department.

Project Status Project Priority Lifetime Cost of Project
FY 2007 Total Funding
$0

RFP Not Needed Medium
$ 45,000 + an unknown annual maintenance cost

State Funds
$0

Federal/Other Funds
$0

58

Georgia Department of Agriculture
Agency Major IT Accomplishments
Food Safety Field System Automation Successfully implemented and deployed the Garrison Enterprise Food Safety Field automation system. All inspectors are now using electronic forms for inspections.
Weights Inspection Food Automation Successfully implemented and deployed the WinWam Weights component for field automation system. All inspectors are now using electronic forms for inspections.
Fuel Field Automation Successfully implemented and deployed the WinWam Weights component for field automation system. All inspectors are now using electronic forms for inspections.
59

Georgia Department of Agriculture

Chapter 2, Section A - Expenditures by Sub Class

Account/

Subclass

Description

APPROPRIATED COMMON LINE ITEM EXPENDITURES:

Salaries and Hourly Subtotal

501000 Regular Salaries

511000 Overtime

512000 Permanent Hourly

513000 Temporary Labor

Fringe Benefits Allocation

514000 F.I.C.A.

515000 Retirement

516000 Health Insurance

518000 Unemployment Insurance

519000 Workers' Compensation

520000 Merit System Assessments

598000 Pay for Performance

599000 Lapse 300 Personal Services

610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation

301 Regular Operating Expense

722000 Motor Vehicle

303 Motor Vehicle Purchases

Total Expenditures
677,553
2,011 49,391 70,152 113,512
1,100 1,654 2,499
917,872
12 138 11,553 57,851 2,426
883 884 1,331
4,801 6,648
86,527
-

60

Georgia Department of Agriculture

Expenditures by Sub Class (continued)

Account/ Subclass

Description

616007 Equipment Inventory - not capitalized 713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment

304 Equipment 625001 Discount lost 814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Cap Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support

305 Computer Charges

648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals

306 Real Estate Rentals

871001 Voice/Data Communication Services - GTA Computer 871002 Voice/Data Communication Services - GTA Data Network 871003 Voice/Data Communication Services - GTA Telecom 871000 Voice / Data Communication Services (GTA) 872001 Voice/Data Communication Services - Wire/Cable Simple 872002 Voice/Data Communication Services - Wire/Cable Complex 872003 Voice/Data Communication Services - MPLS 872004 Voice/Data Communication Services - Video 872005 Voice/Data Communication Services - Local Service 872006 Voice/Data Communication Services - Long Distance 872007 Voice/Data Communication Services - Voice Mail 872008 Voice/Data Communication Services - PBX 872009 Voice/Data Communication Services - VOIP 872010 Voice/Data Communication Services - Key System 872011 Voice/Data Communication Services - Mobile/Wireless 872012 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Other)

307 Telecommunications Total

Total Expenditures
7,574
271,385 278,959
7 75,101 9,185 277,113 286,542
70,057 405,442 1,123,446
89,397
89,397
166,106 630
275,539 442,275
964 14,733 5,362 4,274
76,223 63,084 164,639 606,915

61

Georgia Department of Agriculture
Expenditures by Sub Class (continued)

Account/ Subclass

Description

723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings

309 Capital Outlay

651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 Professional/Technical Services - Computer/IT 852000 Professional/Technical Services - Computer/IT Expenses

312 Contracts

750000 Transfers Out

314 Transfers

690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants

315 Grants

TOTAL EXPENDITURES State Funds Federal Funds Other Funds

Full Time Equivalent Positions Full Time Equivalent Consultants

Total Expenditures
-
17,894 17,894
-
3,121,009 3,002,115
88,828 30,066
20.00

62

Georgia Department of Agriculture

Chapter 2, Section B - Expenditures by Application

Applications:

Description

Weights Field System Equine Field System Food Safety Field System ECotton Fuel Field System LIMS

Consultant FTE's

Position FTE's

FY 2007 Expenditures

115,047 42,853 820,780 2,400 14,396 19,000

TOTAL Applications Expenditures TOTAL Applications Positions
TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions
TOTAL EXPENDITURES TOTAL POSITIONS

0.00 0.00 0.00

0.00 20.00 20.00

1,014,476 2,106,533 3,121,009

63

Georgia Department of Agriculture

Chapter 3 Applications Profile

(Program, Function, Business Impact, etc.)

Application A:
WEIGHTS FIELD SYSTEM
Program or Sub-Program: Fuel and Measures Description of Application Function: Not reported

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $115,047

Not Reported Not Reported Consultant FTEs:
0

Staff FTEs: 0

Application B:
EQUINE FIELD SYSTEM
Program or Sub-Program: Equine Description of Application Function: Not Reported

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $42,853

Not Reported Not Reported Consultant FTEs:
0

Staff FTEs: 0

Application C:
FOOD SAFETY FIELD SYSTEM
Program or Sub-Program: Food Safety Description of Application Function: Not Reported

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $820,780

Not Reported Not Reported Consultant FTEs:
0

Staff FTEs: 0

64

Georgia Department of Agriculture

Application D:
ECOTTON
Program or Sub-Program: Warehouse Description of Application Function:
Improved ability of auditors to reconcile inventory and sales data

o Platform/Host: o Operating System: o Database:

PC Windows Not Reported

Annual Volume: Unit of Measure:
FY 2007 $2,400

Not Reported Not Reported Consultant FTEs:
0

Staff FTEs: 0

Application E:
FUEL FIELD SYSTEM
Program or Sub-Program: Fuel & Measures Description of Application Function:
Improved management and reporting of inspector activities

o Platform/Host: o Operating System: o Database:

Tablet PC Windows Access

Annual Volume: Unit of Measure:
FY 2007 $14,396

Not Reported Not Reported Consultant FTEs:
0

Staff FTEs: 0

Application F:
LIMS


Program or Sub-Program: Seed regulation and laboratories Description of Application Function:
Improved tracking and reporting of laboratory samples

o Platform/Host: o Operating System: o Database:

Intel Windows Oracle

Annual Volume: Unit of Measure:
FY 2007 $19,000

Not Reported Not Reported Consultant FTEs:
0

Staff FTEs: 0

65

Georgia Department of Agriculture

Chapter 4 - Inventory & Capitalized Assets

ITEM
Mainframe Desktop workstations Laptop workstations Servers Other (where applicable):
Routers Switches Firewalls Network printers Workstation printers
Other

DESCRIPTION
Various models of Dell workstations Various models of Dell laptops
Various models of Cisco routers Various models of Cisco switches Cisco ASA firewalls
Plotter - HP DJ 550 Motion Tables

Wireless Devices

QUANTITY
300 250
16 2 2
1 240 49

860

Capitalized Asset Value of IT Equipment:

Not Reported

General Age and Condition of Equipment: Description of condition. Equipment is 3 years old or less and in good condition.

66

State of Georgia
Information Technology Expenditures Report Fiscal Year 2007
For Period July 1, 2006 June 30, 2007
Georgia Department of Banking & Finance
0

Georgia Department of Banking & Finance
Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments
Agency Vision
Our Vision is to be the best financial services industry regulator in the country Progressive. Proactive. Service-Oriented.
Agency Mission
Our Mission is to promote safe, sound, competitive financial services in Georgia through innovative, responsive regulation and supervision.
Agency Strategic Goals
Ensure Fair and Progressive Regulation of Financial Institutions and Other Licenses under our Jurisdiction.
Improve Communication and Service Delivery to be More Responsive to the Needs of our Customers.
Maintain the Viability and Enhance the Value of State-Chartered Institutions in a Global Financial Services Environment.
Monitor Emerging Issues and Risks and Respond as Necessary to Changes which may Impact our Supervisory Role and Responsibility.
Foster a Culture Which Emphasizes Communication between Management and Staff, Teamwork, and Empowerment of Employees.
Acquire and Retain Quality Employees and Maximize the Effectiveness and Efficiency of our Human Resources.
67

Georgia Department of Banking & Finance

Agency IT Projects
PROJECT A: Voice Over Internet Protocol (VOIP)
Project Description and Benefit: The VOIP project will replace the aged phone system, upgrade the network circuits in our field offices and get all of our employees on a single telephony and computer network system by leveraging the existing system in the main office.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
$181,000

Construction/Implementation

High

$181,000

State Funds
$181,000

Federal/Other Funds
Not Reported

PROJECT B: Credit Card Acceptance
Project Description and Benefit: We can now accept Visa, MasterCard, Amex and Discover for online fee payment for our licensees. This accomplishment will speed up the application process for our customers.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Complete/Maintenance

Not Reported

Not Reported

State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT C: Email Retention and Archiving
Project Description and Benefit: Provide the essential auditing and oversight capabilities that legal, human resources and auditing personnel need with the email system.

Project Status
Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

RFP not needed Planning/Analysis/Design

Not Reported $10,000
State Funds
Not Reported

Federal/Other Funds
Not Reported

68

Georgia Department of Banking & Finance

PROJECT D: Upgrade Existing Firewalls
Project Description and Benefit: Upgrade main office and field office firewalls to provide increased security and central management.

Project Status
Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

RFP not needed Planning/Analysis/Design

Not Reported $40,000
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT E: Disaster Recovery Alternatives
Project Description and Benefit: Investigation of the usage of virtual servers as a disaster recovery solution.

Project Status
Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

RFP not needed Planning/Analysis/Design

Not Reported $20,000
State Funds
Not Reported

Federal/Other Funds
Not Reported

Agency Major IT Accomplishments
Credit Card Acceptance We can now accept Visa, MasterCard, Amex and Discover for online fee payment for our licensees. This accomplishment will speed up the application process for our customers.
E-Commerce Initiative With new applications being added monthly, our licensees now have the capability of applying; make address changes and payments online, reducing time and paperwork.
Secure Email Project
Using the Zix VPM product our licensees and colleagues can securely communicate with The Department via an encrypted messaging system.

69

Georgia Department of Banking & Finance

Chapter 2, Section A - Expenditures by Sub Class

Account/

Subclass

Description

APPROPRIATED COMMON LINE ITEM EXPENDITURES:

Salaries and Hourly Subtotal

501000 Regular Salaries

511000 Overtime

512000 Permanent Hourly

513000 Temporary Labor

Fringe Benefits Allocation

514000 F.I.C.A.

515000 Retirement

516000 Health Insurance

518000 Unemployment Insurance

519000 Workers' Compensation

520000 Merit System Assessments

598000 Pay for Performance

599000 Lapse 300 Personal Services

610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation

301 Regular Operating Expense

722000 Motor Vehicle

303 Motor Vehicle Purchases

Total Expenditures
300,983
23,239 32,737 52,310
409,269
464 535
61 880 132 3,360
28 148
904 2,571
9,084
-

70

Georgia Department of Banking & Finance

Expenditures by Sub Class (continued)

Account/ Subclass

Description

713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment

304 Equipment

814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Cap Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support

305 Computer Charges

648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals

306 Real Estate Rentals

871001 Voice/Data Communication Services - GTA Computer 871002 Voice/Data Communication Services - GTA Data Network 871003 Voice/Data Communication Services - GTA Telecom 871000 Voice / Data Communication Services (GTA) 872001 Voice/Data Communication Services - Wire/Cable Simple 872002 Voice/Data Communication Services - Wire/Cable Complex 872003 Voice/Data Communication Services - MPLS 872004 Voice/Data Communication Services - Video 872005 Voice/Data Communication Services - Local Service 872006 Voice/Data Communication Services - Long Distance 872007 Voice/Data Communication Services - Voice Mail 872008 Voice/Data Communication Services - PBX 872009 Voice/Data Communication Services - VOIP 872010 Voice/Data Communication Services - Key System 872011 Voice/Data Communication Services - Mobile/Wireless 872012 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Other)

307 Telecommunications Total

Total Expenditures
277,650.00 277,650.00
2,526.26
80,669.00 83,195.26
-
-

71

Georgia Department of Banking & Finance

Expenditures by Sub Class (continued)

Account/ Subclass

Description

723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings

309 Capital Outlay

651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 Professional/Technical Services - Computer/IT 852000 Professional/Technical Services - Computer/IT Expenses

312 Contracts

750000 Transfers Out

314 Transfers

690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants

315 Grants

TOTAL EXPENDITURES State Funds Federal Funds Other Funds

Full Time Equivalent Positions Full Time Equivalent Consultants

Total Expenditures
-
-
779,198
4.00

72

Georgia Department of Banking & Finance

Chapter 2, Section B - Expenditures by Application

Applications:

Description

Consultant FTE's

Position FTE's

FY 2007 Expenditures

Request for Certificate of Valid Existence with payment

495

Request for Letter of Good Standing with payment

495

Bank Emergency Contact Information

495

Request for permission to use `Bank' or `Trust' in name with

payment

495

Credit Union Emergency Contact Information

495

Representative Office Annual Registration Renewal with

payment

495

Annual Holding Company Assessment Payments

495

Fine Payments

495

Agent List Update

495

Full-Service Check Casher License Renewal with payment

495

Registered Check Casher License Renewal with payment

495

Check Sellers Semi-Annual Reporting

495

Money Transmitters Semi-Annual Reporting

495

Request for Finger-Print Cards with payment

495

Relocation of Main Office

495

Update Personnel Contact Changes

495

Relocate a Branch Office

495

Close a Branch Office

495

Fine Payments

495

TOTAL Applications Expenditures TOTAL Applications Positions TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions TOTAL EXPENDITURES TOTAL POSITIONS
73

-

1.00

9,405

3.00

769,793

4.00

779,198

Georgia Department of Banking & Finance

Chapter 3 Applications Profile
(Program, Function, Business Impact, etc.)

Application A:
REQUEST FOR CERTIFICATE OF VALID EXISTENCE WITH PAYMENT
Program or Sub-Program: Not Reported Description of Application Function:
Not Reported

o Platform/Host: o Operating System: o Database:

Windows 2000 Windows 2000 Paradox 11

Annual Volume: Unit of Measure:

9 Number of requests for certificates

FY 2007 $495

Consultant FTEs: 0.00

Staff FTEs: 0.00

Application B:
REQUEST FOR LETTER OF GOOD STANDING WITH PAYMENT
Program or Sub-Program: Not Reported Description of Application Function:
Not Reported

o Platform/Host: o Operating System: o Database:

Windows 2000 Windows 2000 Paradox 11

Annual Volume: Unit of Measure:

0 Number of requests for letters

FY 2007 $495

Consultant FTEs: 0.00

Staff FTEs: 0.00

Application C:
BANK EMERGENCY CONTACT INFORMATION
Program or Sub-Program: Not Reported Description of Application Function:
Not Reported

74

Georgia Department of Banking & Finance

o Platform/Host: o Operating System: o Database:

Windows 2000 Windows 2000 Paradox 11

Annual Volume: Unit of Measure:

275 Number of Contacts

FY 2007 $495

Consultant FTEs: 0.00

Staff FTEs: 0.00

Application D:
REQUEST FOR PERMISSION TO USE `BANK' OR `TRUST' IN NAME WITH PAYMENT
Program or Sub-Program: Not Reported Description of Application Function:
Not Reported

o Platform/Host: o Operating System: o Database:

Windows 2000 Windows 2000 Paradox 11

Annual Volume: Unit of Measure:

12 Number of Requests

FY 2007 $495

Consultant FTEs: 0.00

Staff FTEs: 0.00

Application E:
CREDIT UNION EMERGENCY CONTACT INFORMATION
Program or Sub-Program: Not Reported Description of Application Function:
Not Reported

o Platform/Host: o Operating System: o Database:

Windows 2000 Windows 2000 Paradox 11

Annual Volume: Unit of Measure:

64 Number of Contacts

FY 2007 $495

Consultant FTEs: 0.00

Staff FTEs: 0.00

75

Georgia Department of Banking & Finance

Application F:
REPRESENTATIVE OFFICE ANNUAL REGISTRATION RENEWAL WITH PAYMENT
Program or Sub-Program: Not Reported Description of Application Function:
Not Reported

o Platform/Host: o Operating System: o Database:

Windows 2000 Windows 2000 Paradox 11

Annual Volume: Unit of Measure:

73 Number of Payments

FY 2007 $495

Consultant FTEs: 0.00

Staff FTEs: 0.00

Application G:
ANNUAL HOLDING COMPANY ASSESSMENT PAYMENTS
Program or Sub-Program: Not Reported Description of Application Function:
Not Reported

o Platform/Host: o Operating System: o Database:

Windows 2000 Windows 2000 Paradox 11

Annual Volume: Unit of Measure:

24 Number of Payments

FY 2007 $495

Consultant FTEs: 0.00

Staff FTEs: 0.00

Application H:
FINE PAYMENTS MORTGAGE RELATED
Program or Sub-Program: Not Reported Description of Application Function:
Not Reported

o Platform/Host: o Operating System: o Database:

Windows 2000 Windows 2000 Paradox 11

Annual Volume: 22

76

Georgia Department of Banking & Finance

Unit of Measure: Number of Payments

FY 2007 $495

Consultant FTEs: 0.00

Staff FTEs: 0.00

Application I:
AGENT LIST UPDATE
Program or Sub-Program: Not Reported Description of Application Function:
Not Reported

o Platform/Host: o Operating System: o Database:

Windows 2000 Windows 2000 Paradox 11

Annual Volume: Unit of Measure:

0 Number of Updates

FY 2007 $495

Consultant FTEs: 0.00

Staff FTEs: 0.00

Application J:
FULL-SERVICE CHECK CASHER LICENSE RENEWAL WITH PAYMENT
Program or Sub-Program: Not Reported Description of Application Function:
Not Reported

o Platform/Host: o Operating System: o Database:

Windows 2000 Windows 2000 Paradox 11

Annual Volume: Unit of Measure:

316 Number of Payments

FY 2007 $495

Consultant FTEs: 0.00

Staff FTEs: 0.00

Application K:
REGISTERED CHECK CASHER LICENSE RENEWAL WITH PAYMENT
Program or Sub-Program: Not Reported Description of Application Function:
Not Reported

77

Georgia Department of Banking & Finance

o Platform/Host: o Operating System: o Database:

Windows 2000 Windows 2000 Paradox 11

Annual Volume: Unit of Measure:

157 Number of Payments

FY 2007 $495

Consultant FTEs: 0.00

Staff FTEs: 0.00

Application L:
CHECK SELLERS SEMI-ANNUAL REPORTING
Program or Sub-Program: Not Reported Description of Application Function:
Not Reported

o Platform/Host: o Operating System: o Database:

Windows 2000 Windows 2000 Paradox 11

Annual Volume: Unit of Measure:

0 Number of Reports Made

FY 2007 $495

Consultant FTEs: 0.00

Staff FTEs: 0.00

Application M:
MONEY TRANSMITTERS SEMI-ANNUAL REPORTING
Program or Sub-Program: Not Reported Description of Application Function:
Not Reported

o Platform/Host: o Operating System: o Database:

Windows 2000 Windows 2000 Paradox 11

Annual Volume: Unit of Measure:

0 Number of Reports Made

FY 2007 $495

Consultant FTEs: 0.00

Staff FTEs: 0.00

78

Georgia Department of Banking & Finance

Application N:
REQUEST FOR FINGER-PRINT CARDS WITH PAYMENT
Program or Sub-Program: Not Reported Description of Application Function:
Not Reported

o Platform/Host: o Operating System: o Database:

Windows 2000 Windows 2000 Paradox 11

Annual Volume: Unit of Measure:

1,185 Number of Requests Made

FY 2007 $495

Consultant FTEs: 0.00

Staff FTEs: 0.00

Application O:
RELOCATION OF MAIN OFFICE
Program or Sub-Program: Not Reported Description of Application Function:
Not Reported

o Platform/Host: o Operating System: o Database:

Windows 2000 Windows 2000 Paradox 11

Annual Volume: Unit of Measure:

484 Number of Updates

FY 2007 $495

Consultant FTEs: 0.00

Staff FTEs: 0.00

Application P:
UPDATE PERSONNEL CONTACT CHANGES
Program or Sub-Program: Not Reported Description of Application Function:
Not Reported

o Platform/Host: o Operating System: o Database:

Windows 2000 Windows 2000 Paradox 11

Annual Volume: 193

79

Georgia Department of Banking & Finance

Unit of Measure: Number of Updates

FY 2007 $495

Consultant FTEs: 0.00

Staff FTEs: 0.00

Application Q:
RELOCATE A BRANCH OFFICE
Program or Sub-Program: Not Reported Description of Application Function:
Not Reported

o Platform/Host: o Operating System: o Database:

Windows 2000 Windows 2000 Paradox 11

Annual Volume: Unit of Measure:

341 Number of Updates

FY 2007 $495

Consultant FTEs: 0.00

Staff FTEs: 0.00

Application R:
CLOSE A BRANCH OFFICE
Program or Sub-Program: Not Reported Description of Application Function:
Not Reported

o Platform/Host: o Operating System: o Database:

Windows 2000 Windows 2000 Paradox 11

Annual Volume: Unit of Measure:

0 Number of Updates

FY 2007 $495

Consultant FTEs: 0.00

Staff FTEs: 0.00

Application S:
FINE PAYMENTS
Program or Sub-Program: Not Reported Description of Application Function:
Not Reported

o Platform/Host:

Windows 2000

80

Georgia Department of Banking & Finance

o Operating System: o Database:

Windows 2000 Paradox 11

Annual Volume: Unit of Measure:

1 Number of Payments

FY 2007 $495

Consultant FTEs: 0.00

Staff FTEs: 0.00

81

Georgia Department of Banking & Finance

Chapter 4 - Inventory & Capitalized Assets

ITEM
Mainframe Desktop workstations Laptop workstations Servers Other (where applicable):
Routers Switches Firewalls
Network printers Workstation printers
Scanners
Other

DESCRIPTION
HP/Compaq Desktops Dell/HP Laptops HP/Compaq, Dell Servers
TCIP and MPLS Routers Nortel 10/100/1000 Watchguard x2500 Firewall Appliance HP and Canon Printers HP, Lexmark, Brother Fujitsu, IBM Desktop Document Scanners Canon Image Runner Copier, Printer, Scanner

Wireless

Sprint/Nextel Blackberry PDA's

QUANTITY
50 80 18
2 2 1 12 30 10 5
13

223

Capitalized Asset Value of IT Equipment:

$150,000

General Age and Condition of Equipment: Description of condition. 3-5 yrs old. Equipment Good.

82

State of Georgia
Information Technology Expenditures Report Fiscal Year 2007
For Period July 1, 2006 June 30, 2007
Georgia Department of Community Affairs
0

Georgia Department of Community Affairs
Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments
Agency Vision
Every Georgia Community Offers A Quality Of Life Where People And Businesses Can Grow And Prosper.
Agency Mission
Partnering with communities to help create a climate of success for Georgia's families and businesses.
Agency Strategic Goals
DCA will increase the opportunities available to secure decent, safe, and affordable housing. DCA will assist in achieving local and regional initiatives which promotes job creation,
growth, investment, and the development of safe and healthy communities. DCA will enhance leadership capacity at both the community and regional levels. DCA will attract, retain, and train a competent workforce.
83

Georgia Department of Community Affairs

Agency IT Projects
PROJECT A: Continue Pilot Implementation of Document Management System
Project Description and Benefit: We have expanded the use of our records management software (TRIM) to encompass full document management for the agency. We successfully piloted the program in our HR department with positive results. A new pilot is underway in our Rental Assistance Division. If this pilot is successful, we will recommend the adoption of this technology agency wide.

Project Status
Project Priority Lifetime Cost of Project FY 2007 Total Funding
$61,598

Planning/Analysis/Design Construction/Implementation

High $97,308
State Funds
$23,856

Federal/Other Funds
$37,742

PROJECT B: Stand Up Secondary Site Equipment in Eastman, Georgia.
Project Description and Benefit: At the completion of this project we will be able to continue operations in the event of a disaster or hardware failure. The necessary equipment needed to complete this project includes: server rack with accessories, one gigabit switch for server rack, two additional 24 port switches, one stand alone server (to act as a file, backup, and service center for VMware), one SAN, and three servers that will run virtual machines to handle the services mentioned above.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
$95,487

Construction/Implementation

High

$95.487

State Funds

Federal/Other Funds

$0

$95,487

PROJECT C: Wireless within Central Office
Project Description and Benefit: At the completion of this project, visitors will be able to access the internet without having to connect to our network. It will also allow our web development group to test visual aspects of our websites before going live.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
$2,200

Construction/Implementation

Medium

$2,200

State Funds

Federal/Other Funds

$2,200

$0

84

Georgia Department of Community Affairs

PROJECT D: SharePoint Services
Project Description and Benefit: SharePoint will provide groups the ability to collaborate using websites and workspaces. We are in the process of setting up various SharePoint Services 3.0 test environments to research its benefits and capabilities. If we deem it useful, we may opt to purchase SharePoint Portal Server in the future.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Planning/Analysis/Design

Medium

Not Reported

State Funds

Federal/Other Funds

Not Reported

Not Reported

Agency Major IT Accomplishments
Not Reported

85

Georgia Department of Community Affairs
Chapter 2, Section A - Expenditures by Sub Class

Account/

Subclass

Description

APPROPRIATED COMMON LINE ITEM EXPENDITURES:

Salaries and Hourly Subtotal

501000 Regular Salaries

502000 Annual Leave Pay

511000 Overtime

512000 Permanent Hourly

513000 Temporary Labor

Fringe Benefits Allocation

514000 F.I.C.A.

515000 Retirement

516000 Health Insurance

518000 Unemployment Insurance

519000 Workers' Compensation

520000 Merit System Assessments

598000 Pay for Performance

599000 Lapse 300 Personal Services

610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation

301 Regular Operating Expense

722000 Motor Vehicle

303 Motor Vehicle Purchases

Total Expenditures
670,170 1,789
48,023 69,766 112,304 2,406 2,058
906,516
57 1,191 1,463 1,458 695
36,190 5,082
46,136
-

86

Georgia Department of Community Affairs

Expenditures by Sub Class (continued)

Account/ Subclass

Description

713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment

304 Equipment

814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Capitalization Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support

305 Computer Charges

648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals

306 Real Estate Rentals

871001 Voice/Data Communication Services - GTA Computer Bill 871002 Voice/Data Communication Services - GTA Data Network Bill 871003 Voice/Data Communication Services - GTA Telecom 871000 Voice / Data Communication Services (GTA ) 872001 Voice/Data Communication Services - Wire/Cable 872002 Voice/Data Communication Services - MPLS 872003 Voice/Data Communication Services - Video 872004 Voice/Data Communication Services - Local Service 872005 Voice/Data Communication Services - Long Distance 872006 Voice/Data Communication Services - Voice Mail 872007 Voice/Data Communication Services - PBX 872008 Voice/Data Communication Services - VOIP 872009 Voice/Data Communication Services - Key System 872010 Voice/Data Communication Services - Mobile/Wireless 872011 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Other)

307 Telecommunications Total

Total Expenditures
167 167 110,922 40,464 181,342
97,493 227,736 657,957
74,564
74,564 159,521
3,602 228,482 391,605
41
2
104,352 99,173
203,568 595,173

87

Georgia Department of Community Affairs

Expenditures by Sub Class (continued)

Account/ Subclass

Description

723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings

309 Capital Outlay

651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 Professional/Technical Services - Computer/IT 852000 Professional/Technical Services - Computer/IT Expenses

312 Contracts

750000 Transfers Out

314 Transfers

690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants

315 Grants

TOTAL EXPENDITURES State Funds Federal Funds Other Funds

Full Time Equivalent Positions Full Time Equivalent Consultants

Total Expenditures
-
2,589 4,112 6,701
-
2,287,214
642,247 840,723 804,244
12.00 0.00

88

Georgia Department of Community Affairs

Chapter 2, Section B - Expenditures by Application

Applications:

Description

Consultant FTE

Modern Software Technology (MST) Application Oriented Design (AOD)

0.00 0.00

Loan Servicing and Account Management System (LSAMS)

0.00

Position FTE's
1.10 1.10 1.10

FY 2007 Expenditures
251,600 251,405 251,402

TOTAL Applications Expenditures TOTAL Applications Positions
TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions
TOTAL EXPENDITURES TOTAL POSITIONS

0.00 0.00 0.00

3.30 8.70 12.00

754,407 1,532,807 2,287,214

89

Georgia Department of Community Affairs

Chapter 3 Applications Profile
(Program, Function, Business Impact, etc.)

Application A:
MODERN SOFTWARE TECHNOLOGY (MST)
Program or Sub-Program: Section 8 Rental Assistance Description of Application Function:
System used to process Section 8 rental assistance

o Platform/Host: o Operating System: o Database:

IBM Series IBM OS Proprietary Software

Annual Volume: Unit of Measure:
FY 2007 $251,600

81,470

Number of Landlord check processes

Consultant FTEs:

Staff FTEs:

0.00

1.10

Application B:
APPLICATION ORIENTED DESIGN (AOD)
Program or Sub-Program: GHFA Mortgage Programs & GHFA Affordable Housing
Description of Application Function: System used to reserve mortgage loans

o Platform/Host: o Operating System: o Database:

Dell PowerEdge (Agency local server) Windows NT Server Proprietary Software

Annual Volume: Unit of Measure:
FY 2007 $251,405

3,119 Total number of loans reserved
Consultant FTEs: 0.00

Staff FTEs: 1.10

Application C:
LOAN SERVICING AND ACCOUNTING MANAGEMENT SYSTEM (LSAMS
Program or Sub-Program: GHFA Mortgage Programs Description of Application Function:
Mortgage servicing system

o Platform/Host: o Operating System: o Database:

AS 400 (Legacy Operating System) IBM OS Proprietary Software

90

Georgia Department of Community Affairs

Annual Volume: Unit of Measure:
FY 2007 $251,402

6,974 Number of loans serviced
Consultant FTEs: 0.00

Staff FTEs: 1.10

91

Georgia Department of Community Affairs

Chapter 4 - Inventory & Capitalized Assets

ITEM
Mainframe Desktop workstations Laptop workstations Servers
Other (where applicable): Routers Switches
Firewalls Network printers Workstation printers
Plotters Scanners
Wireless Devices

DESCRIPTION

QUANTITY
387 233 35
2 43
3 139
24 2 27
217

1,112

Capitalized Asset Value of IT Equipment:

$ 244,567

General Age and Condition of Equipment:
Description of condition. The majority of equipment is newer technology most 3 years old or less.

92

State of Georgia
Information Technology Expenditures Report Fiscal Year 2007
For Period July 1, 2006 June 30, 2007
Georgia Regional Transportation Authority
0

Georgia Regional Transportation Authority
Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments
Agency Vision
GRTA will operate as an open, accountable, efficient and effective public authority. GRTA will operate within a decision-making framework that values public participation. GRTA decisions shall be based upon fact-based analysis that provides the greatest public benefit for the resources invested. GRTA will work for the best interest of the region in cooperation with federal, state, regional and local partners.
Agency Mission
It is the mission of GRTA/Governor's Development Council (GDC) to improve Georgia's mobility, air quality and land use practices.
Agency Strategic Goals
To develop and maintain transportation partnerships.
To expedite construction of transportation improvements.
To coordinate, advocate, and implement a regional public transportation system that is multimodal, seamless and accessible to all.
To influence the development of the Transportation Improvement Program and the Regional Transportation Plan such that cost-effective projects are selected for implementation.
To inform land use decisions to efficiently utilize the existing and planned transportation infrastructure.
93

Agency IT Projects
Not Reported

Georgia Regional Transportation Authority

Agency Major IT Accomplishments
Not Reported

94

Georgia Regional Transportation Authority
Chapter 2, Section A - Expenditures by Sub Class

Account/

Subclass

Description

APPROPRIATED COMMON LINE ITEM EXPENDITURES:

Salaries and Hourly Subtotal

501000 Regular Salaries

511000 Overtime

512000 Permanent Hourly

513000 Temporary Labor

Fringe Benefits Allocation

514000 F.I.C.A.

515000 Retirement

516000 Health Insurance

518000 Unemployment Insurance

519000 Workers' Compensation

520000 Merit System Assessments

598000 Pay for Performance

599000 Lapse 300 Personal Services

610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation

301 Regular Operating Expense

722000 Motor Vehicle

303 Motor Vehicle Purchases

Total Expenditures
148,619 2,901 15,471
24,838
191,830
-

95

Georgia Regional Transportation Authority

Expenditures by Sub Class (continued)

Account/ Subclass

Description

713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment

304 Equipment

814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Capitalization Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support

305 Computer Charges

648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals

306 Real Estate Rentals

871001 Voice/Data Communication Services - GTA Computer 871002 Voice/Data Communication Services - GTA Data Network 871003 Voice/Data Communication Services - GTA Telecom 871000 Voice / Data Communication Services (GTA) 872001 Voice/Data Communication Services - Wire/Cable Simple 872002 Voice/Data Communication Services - Wire/Cable Complex 872003 Voice/Data Communication Services - MPLS 872004 Voice/Data Communication Services - Video 872005 Voice/Data Communication Services - Local Service 872006 Voice/Data Communication Services - Long Distance 872007 Voice/Data Communication Services - Voice Mail 872008 Voice/Data Communication Services - PBX 872009 Voice/Data Communication Services - VOIP 872010 Voice/Data Communication Services - Key System 872011 Voice/Data Communication Services - Mobile/Wireless 872012 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Other)

307 Telecommunications Total

Total Expenditures
7,059 1,482 43,956
865 6,732 12,135 72,229
-
20,929 20,929
4,205 10,364 14,569 35,497

96

Georgia Regional Transportation Authority

Expenditures by Sub Class (continued)

Account/

Subclass

Description

614000 Supplies & Materials

615000 Repairs & Maintenance

616000 Equipment on Inventory but not Capitalized

617000 Water & Sewer

618000 Energy

619000 Rents Other than Real Estate

620000 Insurance & Bonding

621000 Bad Debt Expense

622000 Freight

625000 Discounts Losts

626000 Procurement Card Purchases

627000 Other Operating Expense

640000 Travel

651000 Professional Services

652000 Professional Services - Expenses

653000 Contracts - Private Organizations

862000 [IT Expenditure] Computer Billings (Other Than GTA)

863000 [IT Expenditure] Software (Not Capitalized)

871001 Voice/Data Communication Services - GTA Computer Bill

871002 Voice/Data Communication Services - GTA Data Network

871003 Voice/Data Communication Services - GTA Telecom

871000 Voice / Data Communication Services (GTA)

872001 Voice/Data Communication Services - Wire/Cable Simple

872002 Voice/Data Communication Services - Wire/Cable Complex

872003 Voice/Data Communication Services - MPLS

872004 Voice/Data Communication Services - Video

872005 Voice/Data Communication Services - Local Service

872006 Voice/Data Communication Services - Long Distance

872007 Voice/Data Communication Services - Voice Mail

872008 Voice/Data Communication Services - PBX

872009 Voice/Data Communication Services - VOIP

872010 Voice/Data Communication Services - Key System

872011 Voice/Data Communication Services - Mobile/Wireless

872012 Voice/Data Communication Services - Other

872000 Voice / Data Communication Services (Other)

885 Operating Expenses Colleges

TOTAL EXPENDITURES State Funds Federal Funds Other Funds

Full Time Equivalent Positions Full Time Equivalent Consultants

Total Expenditures
2,129 -
2,129 301,686

97

Georgia Regional Transportation Authority

Chapter 2, Section B - Expenditures by Application

Applications:

Description
Not Reported

Consultant FTE's

Position FTE's

FY 2007 Expenditures

TOTAL Applications Expenditures TOTAL Applications Positions
TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions
TOTAL EXPENDITURES TOTAL POSITIONS

-

-

-

-

-

-

301,686 301,686

98

Georgia Regional Transportation Authority
Chapter 3 Applications Profile
(Program, Function, Business Impact, etc.)
Not Reported
99

Georgia Regional Transportation Authority

Chapter 4 - Inventory & Capitalized Assets

ITEM
Mainframe Desktop workstations Laptop workstations Servers Other (where applicable):
Routers Switches Firewalls Network printers Workstation printers Scanners
Other

DESCRIPTION
HP 8550 HP 1055CM Copiers Projectors, Copiers, Tape Library

Wireless Devices

QUANTITY
12
1 3 7

23

Capitalized Asset Value of IT Equipment:

$ 354,856

General Age and Condition of Equipment:
Description of condition. Servers are generally in good condition and less than 5 years old, which concurs with GRTA 5 year replacement cycle for servers.

100

State of Georgia
Information Technology Expenditures Report Fiscal Year 2007
For Period July 1, 2006 June 30, 2007
Georgia Department of Community Health
0

Georgia Department of Community Health
Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments
Agency Vision
We will be a national leader for innovative health planning, promotion, programs and services to improve community health.
Agency Mission
Access to affordable, quality health care in the communities. Responsible health planning and use of health care resources. Healthy behaviors and improved health outcomes.
Agency Strategic Goals
Medicaid Transformation Consumerism Financial Stability and Integrity of Programs Health Improvement and Disparities Resolution The Uninsured and Community Solutions
101

Georgia Department of Community Health

Agency IT Projects
PROJECT A: State Health Benefit Plan / Board of Regents Health Plan -- Wellpoint
Project Description and Benefit: Provides claims processing and payment systems for the State Health Benefit Plan and the Board of Regents Health Plan.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Not Reported Not Reported Not Reported
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT B: Pharmacy Benefits Manager (PBM) -- Express Scripts
Project Description and Benefit: Provides pharmacy claims processing for Medicaid, State Health Benefit Plan and the Board of Regents Health Plan. It includes concurrent, retrospective and prospective DUR, drug rebate processing, disease management, and assistance in fraud and abuse efforts. The PBM contract is due for re-procurement with a target date of 7/1/05.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Not Reported Not Reported Not Reported
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT C: Child Health Insurance Program (CHIP) Enrollment -- DHACS
Project Description and Benefit: Provides administrative support to the Department's CHIP program, PeachCare for Kids. The contractor is responsible for eligibility determination, premium collection and customer service for the PeachCare program. The CHIP contract is due for re-procurement with a target date of 4/1/04.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Not Reported Not Reported Not Reported
State Funds
Not Reported

Federal/Other Funds
Not Reported

102

Georgia Department of Community Health

PROJECT D: Decision Support System (DSS), Data Warehouse and Reporting -- Medstat
Project Description and Benefit: The DSS accesses a database containing all paid healthcare claims for the Medicaid, SHBP and BORHP. The contractor maintains the database and provides the Department with proprietary software used to access the data and perform analysis on the health benefit plans. The integrated system of healthcare cost, utilization, and status data elements is used for planning, evaluation, forecasting and regulation. The reporting system facilitates public access to aggregated non-confidential data and reporting using the internet. The DSS contract is due for re-procurement with a target date of 7/1/05.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Not Reported Not Reported Not Reported
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT E: Physician's Licensing & GBHC Credentialing System -- LicenseEase
Project Description and Benefit: Allows multifaceted tracking of licenses for physicians, physician's assistants, respiratory care professionals, paramedics, cardiac technicians, acupuncturists, and auricular detoxification specialists from issuance to retirement. Also enrolls and provides credentials for GBHC providers.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Not Reported Not Reported Not Reported
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT F: Georgia DHR Medicaid Eligibility Determination System -- SUCCESS

Project Description and Benefit: The DHR eligibility determination system for the food stamp, TANF and Medicaid programs. Information about Medicaid eligibility is provided via systems interface to the DCH MIS system. This system is NOT maintained by DCH.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Not Reported Not Reported Not Reported
State Funds
Not Reported

Federal/Other Funds
Not Reported

103

Georgia Department of Community Health

PROJECT G: Behavioral Health System -- APS
Project Description and Benefit: Provides utilization management for behavioral/mental health providers through the use of an automated review system. The project involves: authorization request form revision, web application, care management interface, rules for authorization, provider data interchange, creation of documentation for provider training, development of client ID verification model, and management of state reporting requirements. This system is NOT maintained by DCH. Lifetime cost of project is unknown. This is a DHR project.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Not Reported Not Reported Not Reported
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT H: SHBP Eligibility -- MEMS
Project Description and Benefit: Captures and maintains information related to eligibility, enrollment, and financial activity for SHBP and TRS. The MEMS contract is due for re-procurement in 2004. RFP due 05/28/04.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Not Reported Not Reported Not Reported
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT I: Web-based open enrollment
Project Description and Benefit: Two web based open enrollment projects: 1) GTA, on behalf of DCH, operates a web site for retirees and teachers that acts as a MEMS interface; and 2) GMS operates a flexible benefits web site for state employees that includes a health insurance options page that also provides a feed to MEMS. This system is NOT maintained by DCH.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Not Reported Not Reported Not Reported
State Funds
Not Reported

Federal/Other Funds
Not Reported

104

Georgia Department of Community Health

PROJECT J: Project Management Tools
Project Description and Benefit: A performance management tool used by supervisors to develop performance plans outlining job responsibilities and expectations, to complete mid year reviews to provide feedback to employees on progress, to maintain a diary on positive and negative performance, and to complete end of the year evaluations.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Not Reported Not Reported Not Reported
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT K: MMIS - MHN System
Project Description and Benefit: Information system used to maintain eligibility for Medicaid/PeachCare for Kids Members and Medicaid Providers and is used to Pay health care claims for Medicaid/PeachCare for Kids eligible Members. Planning is underway for replacement system/vendor to be installed by 7/1/06.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Not Reported Not Reported Not Reported
State Funds
Not Reported

Federal/Other Funds
Not Reported

Agency Major IT Accomplishments
Not Reported

105

Georgia Department of Community Health
Chapter 2, Section A - Expenditures by Sub Class

Account/

Subclass

Description

APPROPRIATED COMMON LINE ITEM EXPENDITURES:

Salaries and Hourly Subtotal

501000 Regular Salaries

502000 Annual Leave Pay

503000 Other Supplemental Pay

511000 Overtime

512000 Permanent Hourly Labor

513000 Temporary/Casual Labor

Fringe Benefits Allocation

514000 FICA

515000 Retirement

516000 Health Insurance

517000 Personal Liability Insurance

518000 Unemployment Insurance

519000 Worker's Compensation

520000 Assessment by State Merit System

599000 Lapse 300 Personal Services

610000 Cost of Goods Sold/Purchase for Resale 611000 Postage 612000 Motor Vehicle Expense 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents - Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt expense 622000 Freight 625000 Discounts Lost 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation

301 Regular Operating Expense

722000 Motor Vehicle Purchases

303 Motor Vehicle Purchases

Total Expenditures
2,815,631 43,827 (675) 29,431 414,763
209,296 293,329 468,622
1,530 2,632 9,114
4,287,500
2,091,993 4,986 1,358
238,904 137,165 54,540
13,228
44,879 25,482
2,612,535
-

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Expenditures by Sub Class (continued)

Account/ Subclass

Description

713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment

304 Equipment

814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Cap Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support

305 Computer Charges

648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals

306 Real Estate Rentals

871001 Voice/Data Communication Services - GTA Computer 871002 Voice/Data Communication Services - GTA Data Network 871003 Voice/Data Communication Services - GTA Telecom 871000 Voice / Data Communication Services (GTA) 872001 Voice/Data Communication Services - Wire/Cable Simple 872002 Voice/Data Communication Services - Wire/Cable Complex 872003 Voice/Data Communication Services - MPLS 872004 Voice/Data Communication Services - Video 872005 Voice/Data Communication Services - Local Service 872006 Voice/Data Communication Services - Long Distance 872007 Voice/Data Communication Services - Voice Mail 872008 Voice/Data Communication Services - PBX 872009 Voice/Data Communication Services - VOIP 872010 Voice/Data Communication Services - Key System 872011 Voice/Data Communication Services - Mobile/Wireless 872011 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Other)

307 Telecommunications Total

Total Expenditures
196,470 196,470
11,163 84,983 942,389 11,988 322,926 162,919 1,536,368
-
971,825 165,631
165,631 1,137,456

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Expenditures by Sub Class (continued)

Account/ Subclass

Description

723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings

309 Capital Outlay

651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 Professional/Technical Services - Computer/IT 852000 Professional/Technical Services - Computer/IT Expenses

312 Contracts

750000 Transfers Out

314 Transfers

690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants

315 Grants

TOTAL EXPENDITURES State Funds Federal Funds Other Funds

Total Expenditures
353,910
8,073 236,196,172
236,558,155
-
246,328,484
33,438,890 84,799,417

Full Time Equivalent Positions Full Time Equivalent Consultants

35.30 0.00

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Chapter 2, Section B - Expenditures by Application

Applications:

Description

Kronos
Cognos HPAS - Vitech ACS Medstat Group-DSS Versa - LicenseEase ESI Pharmacy Benefits Manager *Note PBM and Express Scripts- contracts are reflected in the Department's line items.

Consultant FTE's

Position FTE's

FY 2007 Expenditures

-

-

4,380

-

0.10

70,811

-

9.00

540,000

-

26.00

70,948,413

-

0.10

210,941

-

-

17,250

-

0.10

22,006,986

TOTAL Applications Expenditures TOTAL Applications Positions
TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions
TOTAL EXPENDITURES TOTAL POSITIONS

93,798,782

-

35.30

152,529,702

-

-

246,328,484

-

35.30

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Chapter 3 Applications Profile
(Program, Function, Business Impact, etc.)

Application A:
KRONOS
Program or Sub-Program: Personnel Description of Application Function:
Time and Attendance Software

o Platform/Host: o Operating System: o Database:

Windows Windows 2003 SQL

Annual Volume: Unit of Measure:
FY 2007 $4,380

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.00

Application B:
COGNOS
Program or Sub-Program: Financial Management Description of Application Function:
Desktop dashboard tool for expenditures

o Platform/Host: o Operating System: o Database:

Windows Windows 2003 SQL

Annual Volume: Unit of Measure:
FY 2007 $70,811

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.10

Application C:
HPAS - VITECH
Program or Sub-Program: State Health Benefit Plan Description of Application Function:
Provides eligibility, billing and accounting subsystems the State Health Benefits

o Platform/Host: o Operating System: o Database:

Windows Windows 2003 Oracle

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Annual Volume: Unit of Measure:
FY 2007 $540,000

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 9.00

Application D:
ACS


Program or Sub-Program: Medicaid / PEACHCARE Description of Application Function:
Implementation and operation of the claims processing and payment system for Medicaid, PeachCare, includes HIPPA and Fraud & Abuse components.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $70,948,413

40,000,000 Claims per year
Consultant FTEs: 0.00

Staff FTEs: 26.00

Application E:
MEDSTAT GROUP-DSS
Program or Sub-Program: Medicaid / State Health Benefit Plan Description of Application Function:
Decision Support System (DSS) for all DCH Plans. Provides agency wide statistical analysis of all Health Plan data for use in budgeting and forecasting.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $210,941

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.10

Application F:
VERSA - LICENSEEASE
Program or Sub-Program: Health Care Regulation & Licensing Description of Application Function:

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Operation of Physician Profiling. Allows multifaceted tracking of licenses of Health professionals, for the Composite Board of Medical Examiners. Also provides credentials for GBHC providers.

o Platform/Host: o Operating System: o Database:

LAN Windows 2003 Oracle 9i

Annual Volume: Unit of Measure:
FY 2007 $17,250

20,000 Transactions per year
Consultant FTEs: 0.00

Staff FTEs: 0.00

Application G:
ESI PHARMACY BENEFITS MANAGER
Program or Sub-Program: Medicaid / State Health Benefit Plan Description of Application Function:
Pharmacy Benefits Manager (PBM) provides pharmacy claims processing for Medicaid, State Health Benefit Plan and the Board of Regents Health Plan.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $22,006,986

29,000,000 Claims Per Year
Consultant FTEs: 0.00

Staff FTEs: 0.10

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Chapter 4 - Inventory & Capitalized Assets

ITEM
Mainframe Desktop workstations Laptop workstations Servers Other (where applicable):
Appliances Switches Firewalls
Network printers Workstation printers
Monitors Scanners Digital Projectors Tape Library Telephony System

DESCRIPTION
HP dc5100/HP dc5700 Dell Latitude D820/620/Precision M65 HP DL360, Dell
Voltage/CipherTrust Ironmail Layer 3 Communications Layer 3 Communications Hewlett-Packard 4700 Hewlett-Packard LaserJet 1320/1600/2015/3005 HP Hewlett-Packard Infocus LP70+, Infocus LP640 HP Avaya\Combest

QUANTITY
336 89 9
7 38 2 11 159
155 24 6 2 1

Wireless Devices:

Blackberries

105

944

Capitalized Asset Value of IT Equipment:

$1,487,820

General Age and Condition of Equipment: Description of condition. 1 year good

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Information Technology Expenditures Report Fiscal Year 2007
For Period July 1, 2006 June 30, 2007
Georgia Department of Corrections
0

Georgia Department of Corrections
Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments
Agency Vision
The Georgia Department of Corrections is the best corrections system in the nation at protecting citizens from convicted offenders and at providing effective opportunities for the offenders to achieve positive change. We are a leader and partner in making Georgia safer, healthier, better educated, growing, and best managed state.
Agency Mission
The Georgia Department of Corrections protects and serves the public as a professional organization by effectively managing offenders while helping to provide a safe and secure environment for the citizens of Georgia.
Agency Strategic Goals
Sustaining a values-based organization.
Operating safe facilities.
Providing effective community supervision of offenders.
Securing restitution for victims.
Ensuring the well-being of employees.
Creating opportunities for restoration to offenders.
Partnering with other Public Safety agencies
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Agency IT Projects
PROJECT A: Ongoing Legacy Systems Replacement
Project Description and Benefit: GDC currently has several critical applications that were developed in the 1960s to early 1990s. These legacy applications are now on unsupported databases and operating systems. GDC has for the past four years been in the process of moving all computer systems to modern technologies. Through a thorough analysis of the effected business areas, using new technology platforms, these critical business areas can be provided with new improved systems that will continue to meet the needs of GDC.

Project Status
Project Priority Lifetime Cost of Project FY 2007 Total Funding
$1,300,000

Planning/Analysis/ Design/ Construction/Implementation

High

$ 1,300,000

State Funds
$1,300,000

Federal/Other Funds
$0

PROJECT B: Emerging Technology Initiative
Project Description and Benefit: The use of emerging technologies such as Linux allows us to design and test an alternative desktop, office suit and server infrastructure, for one or more divisions in our agency. This alternative will be built with open source, vendor and Linux software and thin-client hardware. The potential for lower total cost of ownership (TCO) and reduced licensing cost are the driving factors.

Project Status
Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

RFP Not Needed Planning/Analysis/Design

Medium

Not Reported

State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT C: Offender Tracking Information System (OTIS) to Scribe Interface
Project Description and Benefit: The Goal of the OTIS Replacement Project is to leverage targeted "above -and -beyond" funding to complete the SCRIBE modules necessary to replace the functionality contained in the OTIS mainframe environment, while significantly re-engineering supported business processes. This project will migrate all Offender Tracking Information System functions to SCRIBE. The GDC strategic direction for information systems is an end-to-end enterprise corrections system (SCRIBE) that includes administrative, operational, executive, and offender functions. This strategic direction has been successful to date, in that 68% of the initial planned development is complete. Thirty-nine of fifty-seven of the originally planned SCRIBE modules have been developed by Corrections baseline

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development staff since calendar 2000. Thirty-four are in use; five are in the implementation stage. Development work continues on additional modules.

Project Status
Project Priority Lifetime Cost of Project FY 2007 Total Funding
$5,800,000

RFP Not Needed Planning/Analysis/Design/ Construction/Implementation

High $5,800,000
State Funds
$5,800,000

Federal/Other Funds
$0

PROJECT D: Upgrade of Desktop Security
Project Description and Benefit: 6000 PCs were patched with the latest Microsoft Windows 200 Security Patch. Symantic Anti virus software was upgraded from Version 9 to Version 10.

Project Status
Project Priority Lifetime Cost of Project FY 2007 Total Funding
$45,000

RFP Not Needed Complete/Maintenance

Medium

$45,000

State Funds
$45,000

Federal/Other Funds
$0

PROJECT E: PDA Expansion
Project Description and Benefit: To improve levels of communication with in the Department, Wardens for all State Prisons were issued Blackberry PDA devices that allowed for remote access to email notifications.

Project Status
Project Priority Lifetime Cost of Project FY 2007 Total Funding
$16,000

RFP Not Needed Complete/Maintenance

Medium

$16,000

State Funds
$16,000

Federal/Other Funds
$0

PROJECT F: Conversion of voice mail boxes to Unified Arts system per GTA contract
Project Description and Benefit: All existing voicemail boxes for GDC phone lines were converted to the new GTA contract vendor system, Unified Arts. All voice mail box users

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were required to register there voice mail box on the Unified Arts system. Registration instructions, training on use and monitoring for compliance were completed by Telecom section of OIT. Overall pricing for voicemail boxes decreased creating a savings in Telecom funds for FY 2007.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
$70,000

Complete/Maintenance

High $70,000
State Funds
$70,000

Federal/Other Funds
$0

PROJECT G: Public Web Higher Availability
Project Description and Benefit: OIT embarked on a project to ensure a high degree of availability for users of the GDC Public Website. To achieve this goal, OIT staff created a redundant infrastructure that mirrors the components that make up the GDC Public Website. The redundant components reside in a separate physical location. These components are automatically updated in parallel with the "live" site, and as such, function as a "warm standby". This ensures that in the event of a catastrophic failure, the Agency will be able to restore service within a significantly reduced period of time. The intended goal is to be able to restore any single failed component to service within a two-hour recovery window.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
$25,000

Complete/Maintenance

High $25,000
State Funds
$25,000

Federal/Other Funds
$0

PROJECT H: GIS Validation Project
Project Description and Benefit: Project to enhance the SCRIBE system by providing an automated, real time interface for the validation of addresses provided by Offenders. The advantage of this process is that by using real time interface the system will validate any address against current US Postal service data to ensure that the address in question is a "deliverable" location. The user will be automatically informed when an address is incomplete thereby ensuring more accurate data and enhanced public safety through better Offender accountability.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
$50,000

Construction/Implementation

Medium $50,000
State Funds
$50,000

Federal/Other Funds
$0

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PROJECT I: OTIS to SCRIBE Middleware Project
Project Description and Benefit: Project to develop a real time interface between SCRIBE and OTIS to assist in the execution of the GDC strategic plan to migrate functionality from OTIS to SCRIBE. An automated interface will allow key data processes in the OTIS mainframe to continue uninterrupted as GDC users begin to use new replacement processes implemented in the SCRIBE system. This interface will prevent the need for users to perform double data entry when the Agency is undergoing the migration process from OTIS to SCRIBE.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
$35,000

Construction/Implementation

Medium $35,000
State Funds
$35,000

Federal/Other Funds
$0

PROJECT J: Novell GroupWise Email System Upgrade
Project Description and Benefit: Provide higher availability through version 7.0 upgrade of the Network Email System, design clustering and redundancy for systems and performance, and implement design and integration for email and mobile connectivity.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
$25,000

Complete/Maintenance

High $25,000
State Funds
$25,000

Federal/Other Funds
$0

PROJECT K: Offender Spam Screening
Project Description and Benefit: Complete Proventia M50 Spam screening and intrusion prevention system at the network perimeter edge. To provide firewall inspection, gateway anti-spam, secure and filter the network systems from spam email and comprehensive security.

Project Status Project Priority Lifetime Cost of Project
FY 2007 Total Funding
$25,000

Complete/Maintenance

Medium

$25,000

State Funds

Federal/Other Funds

$25,000

$0

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PROJECT L: SCRIBE Production Upgrade
Project Description and Benefit: Completed the upgrade of the production Oracle database systems to the 10g version. Implemented 64bit OS versions for the performance and reliability.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
$30,000

Complete/Maintenance

Medium $30,000
State Funds
$30,000

Federal/Other Funds
$0

PROJECT M: PC Refresh
Project Description and Benefit: Completing a refresh of 1,400 PC systems, currently at end of life cycle. Utilizing standard configurations for quality control and best practices.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
$1,050,000

Construction/Implementation

Medium

$1,050,000

State Funds
$1,050,000

Federal/Other Funds
$0

Agency Major IT Accomplishments
Upgrade of Desktop Security
6000 PCs were patched with the latest Microsoft Windows 200 Security Patch. Symantic Anti virus software was upgraded from Version 9 to Version 10.
PDA Expansion To improve levels of communication with in the Department, Wardens for all State Prisons were issued BlackBerry PDA devices that allowed for remote access to email notifications.
Conversion of voice mail boxes to Unified Arts system per GTA contract All existing voicemail boxes for GDC Phone lines were converted to the new GTA contract
vendor system, Unified Arts. All voice mail box users were required to register there voice
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mail box on the Unified Arts system. Registration instructions, training on use and monitoring for compliance were completed by Telecomm section of OIT.
Dell Remote Access Card (DRAC) Network Management will be installing and or upgrading the DRAC cards in the servers of the State Prisons and Centers through the Agency's infrastructure. This upgrade will increase the ability of the Network Management to access servers remotely for maintenance, upgrades, and back up functions.
Public Web Higher Availability OIT embarked on a project to ensure a high degree of availability for users of the GDC Public Website. To achieve this goal, OIT staff created a redundant infrastructure that mirrors the components that make up the GDC Public Website. The redundant components reside in a separate physical location. These components are automatically updated in parallel with the "live" site, and as such, function as a "warm standby". This ensures that in the event of a catastrophic failure, the Agency will be able to restore service within a significantly reduced period of time. The intended goal is to be able to restore any single failed component to service within a two-hour recovery window.
Novell GroupWise Email System Upgrade Provide higher availability through version 7.0 upgrade of the Network Email System. Designed clustering and redundancy for systems and performance. Implementing design and integration for email and mobile connectivity.
Spam Screening Complete Proventia M50 Spam screening and intrusion prevention system at the network perimeter edge. Setup to provide stateful firewall inspection, gateway anti-spam, secure and filter the network systems from spam email and comprehensive security.
SCRIBE Production Upgrade Completed the upgrade of the production Oracle database systems to the 10g version. Implemented 64bit OS versions for the performance and reliability.
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Chapter 2, Section A - Expenditures by Sub Class

Account/

Subclass

Description

APPROPRIATED COMMON LINE ITEM EXPENDITURES:

Salaries and Hourly Subtotal

501000 Regular Salaries

511000 Overtime

512000 Permanent Hourly

513000 Temporary Labor

Fringe Benefits Allocation

514000 F.I.C.A.

515000 Retirement

516000 Health Insurance

518000 Unemployment Insurance

519000 Workers' Compensation

520000 Merit System Assessments

598000 Pay for Performance

599000 Lapse 300 Personal Services

610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation

301 Regular Operating Expense

722000 Motor Vehicle

303 Motor Vehicle Purchases

Total Expenditures
3,757,998 272,735 397,058 628,074 -
5,055,865
41,175 -
44,923 8,193 520 55 7,599 7,358
109,823
-

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Expenditures by Sub Class (continued)

Account/ Subclass

Description

713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment

304 Equipment

814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Cap Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support

305 Computer Charges

648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals

306 Real Estate Rentals

871001 Voice/Data Communication Services - GTA Computer 871002 Voice/Data Communication Services - GTA Data Network 871003 Voice/Data Communication Services - GTA Telecom 871000 Voice / Data Communication Services (GTA) 872001 Voice/Data Communication Services - Wire/Cable 872002 Voice/Data Communication Services - MPLS 872003 Voice/Data Communication Services - Video 872004 Voice/Data Communication Services - Local Service 872005 Voice/Data Communication Services - Long Distance 872006 Voice/Data Communication Services - Voice Mail 872007 Voice/Data Communication Services - PBX 872008 Voice/Data Communication Services - VOIP 872009 Voice/Data Communication Services - Key System 872010 Voice/Data Communication Services - Mobile/Wireless 872011 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Other)

307 Telecommunications Total

Total Expenditures
176,888
176,888
564,374 57,930
2,088,447 -
1,384,327 42,283 -
4,137,362
-
3,668,799 1,392,051 3,968,592 9,029,442
26,728 3,141 7,641 220 391
304,061 4,405
346,587
9,376,029

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Expenditures by Sub Class (continued)

Account/ Subclass

Description

723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings
309 Capital Outlay
651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 Professional/Technical Services - Computer/IT 852000 Professional/Technical Services - Computer/IT Expenses
312 Contracts
750000 Transfers Out
314 Transfers
690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants
315 Grants
TOTAL EXPENDITURES State Funds Federal Funds Other Funds

Full Time Equivalent Positions Full Time Equivalent Consultants

Total Expenditures
-
2,430,897 -
2,430,897 -
21,364,826 19,263,859
2,100,968 67.00 40.00

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Chapter 2, Section B - Expenditures by Application

Description Autocall Captiva Care & Custody CARES COMPAS Contract Tracking Data Transfer 500 Death Tracking Escape Recapture Program Farm Project Farm Works FireHouse Fleet Anywhere Food Services Garage Utility GDC Public Website Offender Tracking Information System (OTIS) Rx Pro Scribe Special Operations Log Telecommunications Info Billing Syst. (TIBS)

Consultant FTE's 0.18 0.75 0.67 0.18 0.18 0.18 0.18 0.18 0.18 0.18 0.18 0.18 0.18 0.67 0.18 1.00 1.00 0.67 1.00 0.18 0.18

Position FTE's 0.41 1.89 1.67 0.41 0.41 0.41 0.41 0.41 0.41 0.41 0.41 0.41 0.41 1.67 0.41 1.80 1.80 1.67 1.80 0.41 0.41

FY 2007 Expenditures
31,609 89,908 79,919 31,609 31,609 31,609 31,609 31,609 31,609 31,609 31,609 31,609 31,609 79,919 31,609 159,838 159,838 79,919 159,838 31,609 31,609

TOTAL Applications Expenditures TOTAL Applications Positions
TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions
TOTAL EXPENDITURES TOTAL POSITIONS

8.28 31.72 40.00

18.04 48.96 67.00

1,251,705 20,113,121 21,364,826

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Chapter 3 Applications Profile
(Program, Function, Business Impact, etc.)

Application A:
AUTOCALL
Program or Sub-Program: Admin support - SP Description of Application Function:
Used to schedule and track inmate diagnostic activity.

o Platform/Host: o Operating System: o Database:

Network/Dell Paradox/Windows Paradox

Annual Volume: Unit of Measure:
FY 2007 $31,609

22,635 Number of new inmates
Consultant FTEs: 0.18

Staff FTEs: 0.41

Application B:
CAPTIVA
Program or Sub-Program: Admin Support, State Prisons, Transitional Centers, Probation Detention Centers, Day Reporting Centers, Probation Boot Camps, Offender Management, Probation Supervision, and Diversion Centers.
Description of Application Function: The portal into the GDC intranet.

o Platform/Host: o Operating System: o Database:

Network/Dell IIS (Internet Information Server)/Windows SQL

Annual Volume: Unit of Measure:
FY 2007 $89,908

22,119,863 Number of hits to site
Consultant FTEs: 0.75

Staff FTEs: 1.89

Application C:
CARE & CUSTODY
Program or Sub-Program: Security SP Description of Application Function:
Used by GDC's two warehouses and Central Office to administer inventory distribution and consumable inventory.

o Platform/Host: o Operating System:

Network/Dell Paradox/Windows

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o Database:

Paradox

Annual Volume: Unit of Measure:
FY 2007 $79,919

> $12,000,000 $ value of inventory items
Consultant FTEs: 0.67

Staff FTEs: 1.67

Application D:
CARES


Program or Sub-Program: Security - SP Description of Application Function:
Used by facilities and centers to administer consumable inventory.

o Platform/Host: o Operating System: o Database:

Network/Dell Paradox/Windows Paradox

Annual Volume: Unit of Measure:
FY 2007 $31,609

90 Number of sites
Consultant FTEs: 0.18

Staff FTEs: 0.41

Application E:
COMPAS


Program or Sub-Program: Risk Reduction Description of Application Function:
Inmate and probationer risk/needs assessment

o Platform/Host: o Operating System: o Database:

Network/Dell Oracle/Windows Oracle

Annual Volume: Unit of Measure:
FY 2007 $31,609

7,100 Number of cases managers
Consultant FTEs: 0.18

Staff FTEs: 0.41

Application F:
CONTRACT TRACKING
Program or Sub-Program: Admin Overhead Description of Application Function:
Used by Legal Services to track contracts.

o Platform/Host:

Network/Dell

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o Operating System: MS Access 97/Windows

o Database:

MS Access

Annual Volume: Unit of Measure:
FY 2007 $31,609

633 Number of contracts
Consultant FTEs: 0.18

Staff FTEs: 0.41

Application G:
DATA TRANSFER 500
Program or Sub-Program: Health Description of Application Function:
Medtronic Physio-Control software for the Automated External Defibrillators. Used on one computer at each facility (SP, PDC, TC, DC).

o Platform/Host: o Operating System: o Database:

Standalone/Dell Vendor Proprietary/Windows Proprietary

Annual Volume: Unit of Measure:
FY 2007 $31,609

29

Number of patient transmission

Consultant FTEs:

Staff FTEs:

0.18

0.41

Application H:
DEATH TRACKING
Program or Sub-Program: Admin Overhead Description of Application Function:
Used by Facilities Central Office Information Services Unit to track inmate deaths.

o Platform/Host: o Operating System: o Database:

Network/Dell MS Access 97/Windows MS Access

Annual Volume: Unit of Measure:
FY 2007 $31,609

16 Number of users
Consultant FTEs: 0.18

Staff FTEs: 0.41

Application I:
ESCAPE RECAPTURE PROGRAM
Program or Sub-Program: Admin Overhead Description of Application Function:

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Used by Facilities Central Office and the Communications Center to track escapes.

o Platform/Host: o Operating System: o Database:

Network/Dell MS Access/Windows MS Access

Annual Volume: Unit of Measure:
FY 2007 $31,609

23 Number of Users
Consultant FTEs: 0.18

Staff FTEs: 0.41

Application J:
FARM PROJECT
Program or Sub-Program: Food and Farm Operations Description of Application Function:
Used by Farm Services to create management reports.

o Platform/Host: o Operating System: o Database:

Standalone/Dell MS Access97/Windows MS Access

Annual Volume: Unit of Measure:
FY 2007 $31,609

7 Number of Users
Consultant FTEs: 0.18

Staff FTEs: 0.41

Application K:
FARM WORKS
Program or Sub-Program: Food and Farm Operations Description of Application Function:
Farm management software used by Farm Services at each of GDC's eight farms (for crops, labor hours & inventory).

o Platform/Host: o Operating System: o Database:

Standalone/Dell Vendor Proprietary/Windows Proprietary

Annual Volume: Unit of Measure:
FY 2007 $31,609

9 Number of sites
Consultant FTEs: 0.18

Staff FTEs: 0.41

128

Georgia Department of Corrections

Application L:
FIREHOUSE
Program or Sub-Program: State Prisons Description of Application Function:
Used by Fire Services to administer Fire Services Unit.

o Platform/Host: o Operating System: o Database:

Network/Dell Visual FoxPro/Windows Proprietary

Annual Volume: Unit of Measure:
FY 2007 $31,609

3,857 Number of fire calls
Consultant FTEs: 0.18

Staff FTEs: 0.41

Application M:
FLEET ANYWHERE
Program or Sub-Program: Admin Overhead Description of Application Function:
Used by Fleet Management to administer the vehicle fleet.

o Platform/Host: o Operating System: o Database:

Network/Dell Oracle/Windows Oracle

Annual Volume: Unit of Measure:
FY 2007 $31,609

1,937 Number of vehicles
Consultant FTEs: 0.18

Staff FTEs: 0.41

Application N:
FOOD SERVICES
Program or Sub-Program: Food and Farm Operations, State Prisons Description of Application Function:
Used by Food Services and locally at facilities to administer food services and menu management.

o Platform/Host: o Operating System: o Database:

Mainframe MVS (for legacy programs) Unisys (database mgt system)

Annual Volume: Unit of Measure:
FY 2007

$44+ Million Number of meals
Consultant FTEs:

Staff FTEs:

129

Georgia Department of Corrections

$79,919

0.67

1.67

Application O:
GARAGE UTILITY
Program or Sub-Program: Admin Overhead Description of Application Function:
Used by Fleet Services to utilize import file from Fleet Anywhere for the creation of garage reports.

o Platform/Host: o Operating System: o Database:

Network/Dell MS Access97/Windows MS Access 97

Annual Volume: Unit of Measure:
FY 2007 $31,609

1,937 Number of vehicles
Consultant FTEs: 0.18

Staff FTEs: 0.41

Application P:
GDC PUBLIC WAREHOUSE
Program or Sub-Program: Admin Overhead Description of Application Function:
Public facing informational web presence.

o Platform/Host: o Operating System: o Database:

Network/Dell Open Source SQL

Annual Volume: Unit of Measure:
FY 2007 $31,609

82,000,000 Number of hits
Consultant FTEs: 0.18

Staff FTEs: 0.41

Application Q:
OFFENDER TRACKING INFORMATION SYSTEM (OTIS)
Program or Sub-Program: SP, Offender Management Description of Application Function:
Primarily used by Facilities and Probation Central Office with some use by local facilities to centrally administer the GDC inmate/probationer population.

o Platform/Host: o Operating System: o Database:

Mainframe MVS (for legacy programs) DMS

130

Georgia Department of Corrections

Annual Volume: Unit of Measure:
FY 2007 $159,838

2,796,000

Number of transactions on the mainframe

Consultant FTEs:

Staff FTEs:

1.00

1.80

Application R:
RX PRO
Program or Sub-Program: Health Description of Application Function:
Used by HR (medical) Division to track prescriptions and related inmate health information.

o Platform/Host: o Operating System: o Database:

Network/Dell SQL/Windows SQL

Annual Volume: Unit of Measure:
FY 2007 $79,919

1,563,668 Number of prescriptions filled
Consultant FTEs: 0.67

Staff FTEs: 1.67

Application S:
SCRIBE
Program or Sub-Program: SP,TC,PDC,PRC,PBC,OM,PS,PDC Description of Application Function:
The Statewide Correctional Repository and Information System. Enterprise operational and support system with inmate and business operations information.

o Platform/Host: o Operating System: o Database:

Network/Sun Oracle/Sun Oracle

Annual Volume: Unit of Measure:
FY 2007 $159,838

749,352 Number of hits to the site
Consultant FTEs: 1.00

Staff FTEs: 1.80

Application T:
SPECIAL OPERATIONS LOG
Program or Sub-Program: Admin Overhead Description of Application Function:
Investigations tracking for Executive Operations Division.

131

Georgia Department of Corrections

o Platform/Host: o Operating System: o Database:

Network/Dell MS Access 97/Windows MS Access

Annual Volume: Unit of Measure:
FY 2007 $31,609

15 Number of users
Consultant FTEs: 0.18

Staff FTEs: 0.41

Application U:
TELECOMMUNICATIONS INFO BILLING SYSTEM (TIBS)
Program or Sub-Program: Admin Overhead Description of Application Function:
Telecommunications administration system.

o Platform/Host: o Operating System: o Database:

Network/Dell MS Access 97/Windows MS Access

Annual Volume: Unit of Measure:
FY 2007 $31,609

$6,458,000 Funds spent in 2007
Consultant FTEs: 0.18

Staff FTEs: 0.41

132

Georgia Department of Corrections

Chapter 4 - Inventory & Capitalized Assets

ITEM
Mainframe Desktop workstations Laptop workstations Servers Other (where applicable):
Routers Switches Firewalls Network printers Workstation printers Plotters Scanners Other (various)

DESCRIPTION
Tape Backup, Video/Digital Cameras, UPS, Projector, Disk Array

QUANTITY
7,266 330 246
75 1 715 2,584 3 94 321

Wireless Devices

Cell & Link phones, PDA, Pagers (Verizon & GTA)

2,796

14,431

Capitalized Asset Value of IT Equipment:

$275,266

General Age and Condition of Equipment:
Description of condition. 24% OIT inventory less than 1 year old. 23% OIT inventory 1 year old. 33% OIT inventory 2 years old. 20% OIT inventory 3 years old or greater.

133

State of Georgia
Information Technology Expenditures Report Fiscal Year 2007
For Period July 1, 2006 June 30, 2007
Georgia Department of Defense
0

Georgia Department of Defense
Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments
Agency Vision
An organization of excellence dedicated to defend and serve the Nation, State, and Community.
Agency Mission
The mission of the Georgia Department of Defense is to provide an organized militia (the military force of citizen soldiers required by the Georgia Constitution): Trained, disciplined and motivated to serve, protect, and defend the State of Georgia and the United States.
Agency Strategic Goals
People: Provide the nation & state with a diverse model citizen/soldier organization; of people, highly motivated, empowered, trained, & resourced; led by leaders who promote a culture of excellence within a framework of DOD's vision of mission/vision/values.
Mission Readiness: Provide a professional highly trained, customer oriented organization to execute a wide variety of international, national, state, and local missions.
Customers: Provide a culture that motivates employees to exceed customer expectations and promotes our value to customers through efficient operations and good stewardship of resources.
Resources: Provide environmentally sensitive facilities, secure technology and state-of-the-art equipment to support people, mission, readiness, and the organization.
134

Agency IT Projects
Not Reported

Georgia Department of Defense

Agency Major IT Accomplishments
Not Reported

135

Georgia Department of Defense

Chapter 2, Section A - Expenditures by Sub Class

Account/

Subclass

Description

APPROPRIATED COMMON LINE ITEM EXPENDITURES:

Salaries and Hourly Subtotal

510000 Regular Salaries

511000 Overtime

512000 Permanent Hourly Labor

513000 Temporary/Casual Labor

Fringe Benefits Allocation

514000 FICA

515000 Retirement

516000 Health Insurance

517000 Personal Liability Insurance

518000 Unemployment Insurance

519000 Worker's Compensation

599000 Lapse 300 PERSONAL SERVICES

612000 Motor Vehicle Expense 613000 Printing & Publications 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment Not on Inventory 617000 Water & Sewer 618000 Energy 619000 Rents - Other than Real Estate 620000 Insurance & Bonding 622000 Freight 625000 Discounts Lost 626000 Procurement Card 627000 Other Operating Expense

Total Expenditures
-

301 REGULAR OPERATING EXPENSE

-

302 TRAVEL

713000 Capital Lease/I P Prin 722000 Motor Vehicle Purchases

303 MOTOR VEHICLE PURCHASES

-

136

Georgia Department of Defense

Expenditures by Sub Class (continued)

Account/ Subclass

Description

713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment

304 Equipment

814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Cap Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support

305 Computer Charges

648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals

306 Real Estate Rentals

871001 Voice/Data Communication Services - GTA Computer 871002 Voice/Data Communication Services - GTA Data Network 871003 Voice/Data Communication Services - GTA Telecom 871000 Voice / Data Communication Services (GTA) 872001 Voice/Data Communication Services - Wire/Cable Simple 872002 Voice/Data Communication Services - Wire/Cable Complex 872003 Voice/Data Communication Services - MPLS 872004 Voice/Data Communication Services - Video 872005 Voice/Data Communication Services - Local Service 872006 Voice/Data Communication Services - Long Distance 872007 Voice/Data Communication Services - Voice Mai 872008 Voice/Data Communication Services - PBX 872009 Voice/Data Communication Services - VOIP 872010 Voice/Data Communication Services - Key System 872011 Voice/Data Communication Services - Mobile/Wireless 872012 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Other)

307 Telecommunications Total

Total Expenditures
60,219 22,595
20,751 1,663 105,228
162,581
6,571 215,110 384,262
680
4,452 507 3
77,057 498,107
471 581,275 965,537

137

Georgia Department of Defense

Expenditures by Sub Class (continued)

Account/ Subclass

Description

723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings

309 Capital Outlay

651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 Professional/Technical Services - Computer/IT 852000 Professional/Technical Services - Computer/IT Expenses

312 Contracts

750000 Transfers Out

314 Transfers

690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants

315 Grants

TOTAL EXPENDITURES State Funds Federal Funds Other Funds

Full Time Equivalent Positions Full Time Equivalent Consultants

Total Expenditures
-
-
1,070,765
167,188 902,812
765

138

Georgia Department of Defense

Chapter 2, Section B - Expenditures by Application

Applications:

Description
Not Reported

Consultant FTE's

Position FTE's

FY 2007 Expenditures

TOTAL Applications Expenditures TOTAL Applications Positions
TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions
TOTAL EXPENDITURES TOTAL POSITIONS

-

-

-

1,070,765

-

-

1,070,765

-

-

139

Georgia Department of Defense
Chapter 3 Applications Profile
(Program, Function, Business Impact, etc.)
Not Reported
140

Georgia Department of Defense

Chapter 4 - Inventory & Capitalized Assets

ITEM
Mainframe Desktop workstations Laptop workstations Servers Other (where applicable):
Routers Switches Firewalls Network printers Workstation printers Plotters

DESCRIPTION
Dell Optiplex Dell Latitude D810

Wireless Devices

QUANTITY
19 5 0
3 18 2

47

Capitalized Asset Value of IT Equipment:

$35,100

General Age and Condition of Equipment: Description of condition. 1-2 years. Excellent condition.

141

State of Georgia
Information Technology Expenditures Report Fiscal Year 2007
For Period July 1, 2006 June 30, 2007
Georgia Department of Driver Services
0

Georgia Department of Driver Services
Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments
Agency Vision
The Department of Driver Services will be the premier customer service agency in the state.
Agency Mission
The mission of the Georgia Department of Driver Services is to continuously be the most customerfocused, results-driven, best managed organization, instilling values that demonstrate "We C.A.R.E.," while ensuring public trust and safeguarding the integrity of our service.
Agency Strategic Goals
The DDS will provide accurate and timely service for the customers of driver services. The DDS will contribute toward overall improvement in homeland security. The DDS will improve financial services to internal and external customers. The DDS will diversify, retain and improve its workforce. The DDS will encourage environmental stewardship. The DDS will improve legal services to internal and external customers. The DDS IT Division will support the data processing and networking needs of the agency and
its external partners and customers.
142

Georgia Department of Driver Services

Agency IT Projects
PROJECT A: Web based Reservation System Phase 2
Project Description and Benefit: This project will allow for Driving Test reservation to be scheduled via the DDS Website. This will relieve the huge number of incoming phone calls now handled in the Contact Center. There were more than 256,000 reservations made in FY2007. This project will be handled with in-house staff and contract staff and is scheduled to start in FY 2009 (funding permitted).

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
$0

Planning/Analysis & Design

High $196,450
State Funds
$0

Federal/Other Funds
$0

PROJECT B: Implementation of New Digitized License System (RFP)
Project Description and Benefit: The current digitized driver's license system was installed in 1996 and uses older technology. The new system will be state of the art technology and provide many new security features for GA Driver License and ID card holders. The projected cost covers a seven-year period.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
$20,800

Planning/Analysis/Design

High

$ 93,483,000

State Funds
$20,800

Federal/Other Funds
$0

PROJECT C: Georgia Electronic Citation Processing System (GECPS)Phase2
Project Description and Benefit: The goal of this legislation is to encourage Georgia courts to promptly deliver all mandatory and point bearing traffic convictions for all Drivers to DDS within the mandated 10 days of conviction. The project also provides the electronic means to send back to courts all error transactions for correction thus reducing processing costs for the dept. This project was implemented in FY2006, but there was a continued phase in for FY2007. The rollout of the courts is also being phased in as available.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
$56,350

Complete/Maintenance

High

$ 56,350

State Funds
$56,350

Federal/Other Funds
$0

143

Georgia Department of Driver Services

PROJECT D: Help America Vote Act (HAVV) Phase II
Project Description and Benefit: Will allow the Secretary of State to submit records to DDS on voter registration applicants for verification of SSN. DDS will send the driver's name, DOB and last 4 digits of the SSN to SSA for matching purposes.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
$22,360

Complete/Maintenance

High $ 35,000
State Funds
$22,360

Federal/Other Funds
$0

PROJECT E: State to State DL Status and History Inquiry

Project Description and Benefit: Provides the ability to inquire and respond to driver license status and history information for any DL, ID or Permit issued in the US or Canada. Currently inquiry is available on Commercial drivers only. This will reduce fraud, improve law enforcement efforts, and improve driver safety. Drivers with fraudulent, cancelled or suspended license in another state will be unable to be licensed in Georgia. Examiners will have immediate access to status and history from any other jurisdiction.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
$86,000

Construction/Implementation

Medium $ 88,050
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT F: SSA Security Plan Development and Program Modifications
Project Description and Benefit: Changes to the DDS driver's license programs and screen updates to accommodate requirements of the Social Security Administration to comply with its requirements for displaying and providing SSN information. This project also included development of an SSA Security Plan that was approved by the SSA.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
$38,000

Complete/Maintenance

High

$ 40,000

State Funds
$38,000

Federal/Other Funds
$0

144

Georgia Department of Driver Services

PROJECT G: Court Contact Information Update Web Site

Project Description and Benefit: Provides a web interface for court administrators to edit and update their court contact information.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
$18,000

Complete/Maintenance

High

$20,000
State Funds
$18,000

Federal/Other Funds
$0

PROJECT H: OCRA
Project Description and Benefit: This project will allow the mainframe Issuance application to query the servers that house third party testing information for the selection and verification of certificate information.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
$42,000

Construction/Implementation

High $58,000
State Funds
$42,000

Federal/Other Funds
$0

PROJECT I: DS23 Form Automation
Project Description and Benefit: The driver license application is now a paper process. This information is filled in by the applicant and the examiner must type the information into the system. The automation of this form will allow the customers to data enter the information and the examiner verify the information and eliminate one step in the process.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
$6,000

Planning/Analysis/Design

Medium

$57,000

State Funds
$6,000

Federal/Other Funds
$0

PROJECT J: DLN Survey
Project Description and Benefit: This project modifies the Issuance program to check the AAMVA master pointer database for all issuance and renewal transaction to determine whether or not a driver currently has or previously has owned a CDL license. This project also meets an FMCSA federal mandate.

145

Georgia Department of Driver Services

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
$88,500

Construction/Implementation

High $92,000
State Funds
$88,500

Federal/Other Funds
$0

PROJECT K: Upgrade All Workstations to Microsoft XP
Project Description and Benefit: This project will upgrade all our desktop computers to Microsoft's latest operating system, which will offer more stability, security and compatibility with applications.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
$319,803

Complete/Maintenance

High

$319,803

State Funds
$319,803

Federal/Other Funds
$0

PROJECT L: Upgrade Wide Area Network to MPLS / DSL
Project Description and Benefit: This project will be mandatory to comply with GTA's upgrade of the statewide network. Hopefully our Agency will see increased network capacity for a reduced cost.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
$252,984

Complete/Maintenance

High

$252,984
State Funds
$252,984

Federal/Other Funds
$0

PROJECT M: Upgrade file storage to a Storage Area Network
Project Description and Benefit: This project will provide increased file storage capacity that our Agency needs for digital imaging and file storage. NOTE: This project has been rolled into Project 20, Electronic Document Imaging System (EDIS) and is no longer a separate project.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Other - Decided Not to Pursue

Not Reported $400,000
State Funds
Not Reported

Federal/Other Funds
Not Reported

146

Georgia Department of Driver Services

PROJECT N: Driver Training / Joshua's Law
Project Description and Benefit: Pursuant to S.B. 226, Joshua's Law, teenage driver's education programs will be implemented statewide by January 1, 2007. DDS will implement the monitoring and evaluate the effectiveness of proposed curriculums statewide. This project will utilize data to evaluate and verify the effectiveness of various teenage driver training programs. The study will include, but not be limited to, comparing the effectiveness of traditional 30/6 driver training programs to various virtual online, home study and computer simulation programs (and combination of thereof) which are being considered for implementation. Study will track the percentage of students completing each course and compare relevant variables (crash data, citations issued, etc.) to young drivers of other programs and young drivers with no previous training. Explore new data management options to audit drivers training program's compliance with state code.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
$150,000

Complete/Maintenance

Medium

$150,720

State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT O: Web-based Data Collection for DUI / DDC Risk Reduction (combined with the Driver Training/Joshua's Law Project)
Project Description and Benefit: Develop a Web-based application designed specifically to collect DUI offender assessment, enrollment and participation from each Risk Reduction Program (DUI schools). The tracking system will be provided by a third party vendor that will develop the web-based application and host the Web-data collection site. The application is to be a secure web-technology and password protected user log-on. The application, to be developed, will be within the guidelines and goals of the Georgia DUI laws and rules of the DUI Programs.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
$122,400

Complete/Maintenance

Medium $122,400
State Funds
$122,400

Federal/Other Funds
$0

PROJECT P: Electronic Digital Imaging System (EDIS) Feasibility Study
Project Description and Benefit: DDS has no single means of capturing, storing, and accessing document images. Currently, DDS utilizes microfilm, microfiche, and CDs (created from a previous vendor). DDS is in the process of purchasing scanners which will produce microfilm, CDs, and images. The Driver's License (DL) RFP which will be released in the fall of 2006 will include the option for the vendor to provide scanners for collection of verification documents at our Customer Service Centers. DDS desires to bring on board someone with expertise in this area to perform a feasibility study and prepare an RFP so that

147

Georgia Department of Driver Services

we can move forward with building a robust agency-wide imaging solution. In the interim, DDS is in the process of preparing a library of all forms used that need to be imaged. Information such as origin, retention period, and frequency of use, size, special features, and index fields are being collected. This information will serve as very useful once the feasibility study begins. Additionally, once the Real ID act goes into effect the Department Of Driver Services will be required to capture and maintain the source identification documentation. This information will be utilized to verify driver identification and further ensure that ineligible drivers are not provided a drivers license.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
$149,000

Complete/Maintenance

High $171,600
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT Q: Georgia Electronic Conviction - Processing System (GECPS), Phase II
Project Description and Benefit: DDS implemented GECPS (release 1.0) Phase I in July 2005 which allowed Georgia Courts to transmit convictions to DDS electronically. Currently ~450 courts are in production mode of GECPS. GECPS Phase II will include additional data fields, increased size of some data fields, additional functionality, etc. New data fields to be collected include: the NCIC of the law enforcement agency that originally issued the citation, the violation county code, an expanded name field (up to 175 characters), an address unknown flag, additional/expanded accident indicators, a points avoidance indicator, a license disposition code, and court service indicator. Expanded functionality with this release includes: Additional processing enhancements that will also address convictions received for out-of-state drivers including expanding edits for Canada, Mexico, etc, and non-numeric zip codes.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
$150,000

Complete/Maintenance

High $126,440
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT R: Motor Carrier Safety Improvement Act (MCSIA)
Project Description and Benefit: The Commercial Motor Vehicle Safety Act--or CMVSA--was passed in 1998 in an effort to improve highway safety as it related to commercial motor vehicle (CMV) drivers. The Commercial Driver's License Program was created as a result of CMVSA. The Motor Carrier Safety Improvement Act of 1999--or MCSIA--further strengthened the CDL Program through more vehicle and driver inspections and carrier compliance reviews, stronger enforcement, expedited completion of rules, and effective CDL testing, record keeping, and sanctions. The goal of both the CMVSA and MCSIA was to improve highway safety by ensuring that drivers of commercial motor vehicles were qualified to operate those vehicles and to remove unsafe and unqualified drivers from the

148

Georgia Department of Driver Services

highways. The Department of Driver Services (DDS) is the agency statutorily recognized as being responsible for the administration of laws and administrative rules related to Commercial Driver's Licensing within the State of Georgia. This includes ensuring that Georgia's overall CDL program is compliant with MCSIA mandates.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
$98,000

Complete/Maintenance

High

$150,000
State Funds
$98,000

Federal/Other Funds
$0

PROJECT S: Uniform Traffic Citation (UTC) Redesign
Project Description and Benefit: DDS is in the initial stages of kicking off a short-term project to redesign the current Uniform Traffic Citation (UTC) to include several new federally required fields (ex. fatal accident indicator), improve the layout, and simplify the process of using the UTC for local law enforcement agencies. The DDS will assemble a project task force comprised of representatives of all size state and local law enforcement agencies, prosecutors, courts, and other interested parties that utilize the UTC in processing convictions to the DDS. The team will be charged with redesigning the current UTC so that it incorporates new state and federal required data fields, improves the layout, and improves the processing of the UTC from the law enforcement agencies to DDS.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Planning/Analysis/Design

Medium

$41,400
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT T: Electronic Document Imaging System (EDIS)

Project Description and Benefit: DDS began the planning process with the EDIS Feasibility Study (see project 16) and based upon the outcome of that study will move into the next phase of this project - the actual development and implementation of a document imaging/storage system. The high level goals of this project include: (1) Improving agency services through automation of different programs; (2) Receive and process all traffic convictions within 7 days from the date of disposition; (3) Implement new ways to work smarter, not harder, with new technology; (4) Develop a strategy and plan for digitized storage of documents; and (5) Install a storage area network (SAN) to increase file storage capacity to support digital images.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding

RFP Needed High $3,836,000
State Funds

Federal/Other Funds

149

Georgia Department of Driver Services

Not Reported

Not Reported

Not Reported

PROJECT U: SAVE Automation
Project Description and Benefit: This project will automate a process via the Issuance programs that is currently being handled via a manual status check via a web interface. Issuance will automatically check the INS number for all non-citizens via the DHS SAVE database. Valid numbers will be allowed to renew or will be issued a new license for the term of the INS document. This project was initiated as a result of legislative requirements for SB5 and will be implemented in January 2008.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
$14,500

Construction/Implementation

High

$89,000

State Funds
$14,500

Federal/Other Funds
$0

PROJECT V: CDLIS Reconciliation Project
Project Description and Benefit: This project will clean up all invalid and incorrect records of commercial pointer records on the AAMVA database and improve the quality of the data.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
$21,000

Construction/Implementation

High

$39,000
State Funds
$21,000

Federal/Other Funds
$0

PROJECT W: DOE / TAADRA Upgrade - Phase 2
Project Description and Benefit: This project will provide additional field edits and real time feedback to the TAADRA application that processes school suspensions and will improve the quality and integrity of data received from the Department of Education. It will also reduce the amount of time currently spent troubleshooting errors and processing of bad data. This project will be developed with in-house staff and contract staff.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

RFP Not Needed Low $41,600
State Funds
Not Reported

Federal/Other Funds
Not Reported

150

Georgia Department of Driver Services

PROJECT X: Digital Image Exchange with AAMVA
Project Description and Benefit: This project will enable all drivers' license agencies to transmit and exchange driver's license images between jurisdictions which will validate the driver's record and improve the integrity of data and images. Other entities such as law enforcement, courts, and other authorized users will be able to utilize images for other authorized purposes.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

RFP Not Needed Low $200,000
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT Y: Auto Renewal Rewrite
Project Description and Benefit: This application enables GA drivers to renew their driver's license via the Internet. This project will be hosted on the DDS web site, the benefits of which are 1) better monitoring and application management, 2) ability to easily update and add enhancements, 3) ability to troubleshoot problems, and 4) DDS branding consistency. The current application is on the GTA portal and updates and monitoring are non-existent or require external resources. The new application will be written in a coding language in which DDS has expertise so it will be easier to update.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
$26,000

Planning/Analysis/Design

High

$88,000

State Funds
$26,000

Federal/Other Funds
$0

PROJECT Z: PDPS / CDLIS Rewrite

Project Description and Benefit: This application provides an interface to the AAMVA network that updates centrally stored records for CDL and regular drivers which are shared between driver's license jurisdictions. It also enables DDS operators to modify and manage records and reports. The rewrite will improve processes and add enhancements that will make the application more effective, efficient, user-friendly and functional. This project will be developed by in-house staff and contract staff. A significant portion of the cost for this project has been funded by an FMCSA grant.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding

Planning/Analysis/Design

High

$273,000
State Funds

Federal/Other Funds

151

Georgia Department of Driver Services

$15,200

$5,200

$10,000

PROJECT AA: Driver's License Issuance Rewrite - Phase 1
Project Description and Benefit: The initial step of the Issuance Rewrite project is to conduct an external analysis to determine the future needs, viability and infrastructure requirements necessary to replace the existing mainframe driver's license system. The existing system is 7 years old and in need of replacement. Continued enhancements and modifications make the application highly vulnerable to failure and results in increased development and troubleshooting time and expense. A feasibility analysis will be conducted to determine the most effective replacement solution that will have a longer lifecycle, improve the ability to respond to industry and legislative changes and meet the needs of the state of Georgia.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

RFP Needed High $500,000
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT AB: Code 1 Delivery Point Validation
Project Description and Benefit: This project will standardize addresses based on the current USPS addressing standards. Non-standardized addresses result in additional charges per the USPS.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
$14,800

Complete/Maintenance

High

$16,000
State Funds
$14,800

Federal/Other Funds
$0

PROJECT AC: Batch MVR Rewrite
Project Description and Benefit: This project will consolidate code for online and batch MVR processes resulting in efficiencies and consistency. The result of this project also will remove the batch process currently residing on a GTA server that is being retired and will be moved to the DDS servers. DDS will be better able to monitor and manage the application on its own servers.

Project Status
Project Priority Lifetime Cost of Project FY 2007 Total Funding

RFP not needed/ Construction/Implementation

High $47,000
State Funds

Federal/Other Funds

152

$39,800

Georgia Department of Driver Services

$39,800

$0

Agency Major IT Accomplishments
2007 Session of the General Assembly - Law changes Implemented system changes pertinent to Legislation from 2007 Session.
Social Security Verification Implemented phase one. Final Phase completed in October 2006 (FY 2007).
MCSIA Casual and Structured Testing Implementation of FMCSA mandated requirements including updated ACD codes, procedures for reporting out of state withdrawals.
Payment Engine/PCI Compliance Upgraded the payment engine for self-service functions provided by a third-party financial processing company.
DOE/TAADRA Phase 1 Updated the batch file to receive a new file layout to enhance error correction/processing.
ADAP Rewrite Completed rewriting the ADAP program modifying it from the old DPS format.
New Customer Service Centers and Remodeling of Existing CSCs Set up IT infrastructure within the following new or moved locations for Drivers license Customer Service Centers.
CSC Testing Application Provided tests in a variety of languages.
P2WI Web Services Implementation of the new auto renewal notice for self-service renewal functions.
FMCSA 96-hour Report Development of an automated e-mail process to submit incomplete/invalid CSORs back to the issuing state.
webMethods Upgrade Migrated from the old infrastructure to GTA's new Windows environment.
Qmatic Reporting Modules Created upload files and reports for Qmatic data
SEB Voter ID Match Provided matching functionality of SEB data against the DDS DL data
Joshua's Law/DUI_DDC Application Developed a web application for enrolling students and providing automated electronic certificates
153

Georgia Department of Driver Services
KRONOS Timeclock Project Implemented an enterprise-wide timekeeping system
FootPrints Problem Ticket Tracking System Implemented a 3-phased system for the agency to track and report on problem tickets
Customer Satisfaction Survey Development of a multi-functional/multi-divisional customer survey to report on internal DDS customer assistance
FMCSA Audit Participated in responding to inquiries and providing information for the FMCSA Audit
Hackett Benchmarking Survey Provided IT information for the statewide benchmarking survey
z/OS Operating System Upgrade Modified, recompiled and tested all programs to be compliant with the new operating system.
SOS/HAVA Project Implemented an interface to accept, process and report on voter registration records to SOS re: SSN matching information
154

Georgia Department of Driver Services
Chapter 2, Section A - Expenditures by Sub Class

Account/

Subclass

Description

APPROPRIATED COMMON LINE ITEM EXPENDITURES:

Salaries and Hourly Subtotal

510000 Regular Salaries

502000 Annual Leave Payout

503000 Other Supplemental Pay

511000 Overtime

512000 Permanent Hourly Labor

513000 Temporary/Casual Labor

Fringe Benefits Allocation

514000 FICA

515000 Retirement

516000 Health Insurance

517000 Personal Liability Insurance

518000 Unemployment Insurance

519000 Worker's Compensation

520000 Assessments by Merit System

599000 Lapse 300 Personal Services

611000 Postage 612000 Motor Vehicle Expense 613000 Printing & Publications 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment Under $1,000 617000 Water & Sewer 618000 Energy 619000 Rents - Other than Real Estate 620000 Insurance & Bonding 622000 Freight 625000 Discounts Lost 626000 Procurement Card 627000 Other Operating Expense 640000 Travel

301 Regular Operating Expense

713000 Capital Lease/I P Prin 722000 Motor Vehicle Purchases

303 Motor Vehicle Purchases

Total Expenditures
2,216,742 28,772 (506)
161,760 231,065 375,208
835 1,356 2,352
3,017,584 346
4,047 25,949 88,225
1,482
6,000 53
23,984 8,709
158,795
-

155

Georgia Department of Driver Services
Expenditures by Sub Class (continued)

Account/ Subclass

Description

821001 Personal Systems 821010 Server Systems 821030 Storage Periph

304 Equipment

814000 Supplies & Materials 815000 Repairs & Maintenance 816000 Equipment Under Cap Threshold 823000 Software Capitalized 863000 Software Not Capitalized 864000 Software Maintenance Support
305 Computer Charges

648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals

306 Real Estate Rentals 871000 Voice/Data - GTA 872000 Voice/Data - Non GTA Vendors
307 Telecommunications

651000 Per Diem & Fees 851001 PC / Printer Support 851020 Mainframe Support 851220 WAN Support Services 851310 App Development Svcs 851320 App Support Svcs 852000 P/T Services - Computer / IT-EX
312 Contracts

TOTAL EXPENDITURES State Funds Federal Funds Other Funds

Full Time Equivalent Positions Full Time Equivalent Consultants

Total Expenditures
167,451 14,693 6,622
188,766
37,336 68,201 93,145 89,980 202,876
724 492,262
2,376,947
752,232 3,129,179
23,599 235,000 187,692
51,847 839,846 222,134
52 1,560,170
8,546,756 7,467,925 16,652 1,062,179
39.00 21.00

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Chapter 2, Section B - Expenditures by Application

Applications:

Description

Drivers License Regulatory Compliance

Consultant FTE's

Position FTE's

FY 2007 Expenditures

21.00 -

38.00 1.00

5,915,619 245,903

TOTAL Applications Expenditures TOTAL Applications Positions
TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions
TOTAL EXPENDITURES TOTAL POSITIONS

19.00 2.00 21.00

27.00 12.00 39.00

6,161,522 2,385,234 8,546,756

157

Georgia Department of Driver Services

Chapter 3 Applications by Program
(Profile, Business Impact, Expenditures)

Application A:
DRIVERS LICENSE
Program or Sub-Program: License Issuance Description of Application Function:
Maintain Drivers records for license issuance and other related data inquiries. Motor Vehicle Reports. Conviction reporting for driver citations

o Platform/Host: o Operating System: o Database:

Mainframe Information Not Available DB2

Annual Volume: Unit of Measure:
FY 2007 $5,915,619

2,517,656/4,901,774/1,246,657
License-ID's issued/ MVR's issued/Citations processed

Consultant FTEs: 19.00

Staff FTEs: 26.00

Application B:
DUI RISK REDUCTION
Program or Sub-Program: Not Reported Description of Application Function:
Not Reported

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:

Not Reported Not Reported

FY 2007 $245,903

Consultant FTEs: 0.00

Staff FTEs: 1.00

158

Georgia Department of Driver Services

Chapter 4 - Inventory & Capitalized Assets

ITEM
Mainframe Desktop workstations Laptop workstations Servers

Other (where applicable):

Routers Switches

Firewalls Network printers Workstation printers
Scanners Plotters Other

Wireless Devices

DESCRIPTION
Dell (GX260, GX280, GX520, 740, 745) Dell (Latitude D620) Dell Servers (NX1950, 2650, 2850, 2950)
Cisco 2600 Routers Cisco 6513, 4000, 4006, Netgear, Dlink, HP (4)Nokia Checkpoint (87)Cisco PIX 501 HP Laserjet HP 1200, HP 1300 Canon DR-5060-F HP 800PS 4400 Series wlan controller, Power vault MD3000, MD1000, TL4000, TL2000, Netscreen Intrusion Detection Prevention, Barracuda Spam Firewall 400, St. Barnard Iprism web content filtering SouthernLinc, Blackberry, pagers, cell phones

QUANTITY
754 36 20
2 78 91 82 168 3 1 11
329 1,575

Capitalized Asset Value of IT Equipment:

No Assets Valued Over $5,000

General Age and Condition of Equipment:

Description of condition:

Workstations 55% < 1 year old

25% < 2 years old

15% < 3 years old

5% > 3 years old

Servers

30% < 1 year old

45% < 2 years old

20% < 3 years old

5% > 3 years old

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Information Technology Expenditures Report Fiscal Year 2007
For Period July 1, 2006 June 30, 2007
Georgia Department of Early Care & Learning

Georgia Department of Early Care & Learning
Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments
Agency Vision
High quality early learning experiences are accessible to all children in Georgia.
Agency Mission
To prepare Georgia's children to succeed.
Agency Strategic Goals
To improve and expand organizational information. To provide for a system of Professional Development for providers and staff. To establish comprehensive quality standards in early care and education. To improve organizational effectiveness in Human Resources, Financial Management, and
Asset Management.
160

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Agency IT Projects
PROJECT A: Grants Management
Project Description and Benefit: This project involves the development of a web-based application that will enable Bright from the Start staff to administer several grant programs that were placed under the authority of the agency during the merger of several different entities which created Bright from the Start in October of 2004. The first phase of this project involves a user interface and backend database to collect and store information on all applicants, there ratings/scores, any amounts granted and results of monitoring activities. This project will directly benefit the agency by providing automated access to data that can be shared. Outside reviewers are used for ratings of applicants and future phases will seek to open application and review via the Web. The delivery of functions in January 2007 did not meet initial expectations of the users and the project will be reworked.

Project Status
Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Construction/Implementation

Low $74,000
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT B: Blade Server and Virtualization (formerly Infrastructure)
Project Description and Benefit: This project involves a forklift upgrade to many areas of functionality on the backend of the network. Short timeframes and pressures from the agency merger and growth have contributed to the increasing use of desktops as limited function servers. In addition, several mission critical servers are greater than 5 years old and require upgrade and repair. There is also limited space available for any expansion or upgrade. The agency is determined to provide a holistic solution for the issues. This project involves some structural work to the server room with the installation of new racks and an integrated UPS solution. Once this is complete the agency will transition most current server functions to a virtualized environment using blade servers and SANs. This will enhance the redundancy, recoverability, speed, and efficient use of resources. It also provides for expansion for some future expansion. This project will benefit the agency by reducing the risk associated with limited redundancy systems in the backend. Additionally, the SAN install will provide solutions to agency needs in the application development area, disk-to-disk backup capacity, and expansion of capabilities for the future as the agency grows. A portion of this project will also include the upgrade of server OS to Windows Server 2003.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

RFP Not Needed Construction/Implementation

High

$ 190,000

State Funds
Not Reported

Federal/Other Funds
Not Reported

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Georgia Department of Early Care & Learning

PROJECT C: Desktop OS/Office Upgrade
Project Description and Benefit: This project will upgrade the OS and Office Suite for all workstations and laptops. The technology available with the new OS on the servers will be coupled with OTS software to make these changes efficiently and effectively. The agency will be implementing Active Directory as part of this project to make enhance management capabilities and the setting of network policies easier. This project must follow the upgrade to the infrastructure and implementation of Active Directory.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

RFP Not Needed Medium $29,000
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT D: Web "Facelift"
Project Description and Benefit: This project involves a redesign of the agency's website to enhance the structure and organization of the data housed making it easier to use. The new structure removes a "siloed" organization of data by program and will instead utilize a structure more focused on the constituency that uses the website. The project will also involve an increase in the ability of business operations staff to change web content (within an agency governance policy). This will further enhance the goal of the agency website being an educational portal for the public regarding early care and education.

Project Status
Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

RFP Not Needed Planning/Analysis/Design Construction/Implementation

High $ 180,000
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT E: "Zero Footprint" Office
Project Description and Benefit: This project involves establishing all remote staff and primary executive leadership with laptops, air cards, and cell phones for anywhere, anytime access to resources and data. Project has had an extensive pilot and all new staff beginning in September of 06 has been provisioned with an air card and cell phone. Fax solution will be a 3rd party solution (outgoing only - limited) and the use of the Unified Arts/GTA "Virtual Office" for incoming fax and voicemail. Once transitioned to wireless solutions, the current "wired" solutions in all remote staff homes will be disconnected. The project will largely be a transfer of costs from one vendor to another.

162

Georgia Department of Early Care & Learning

Project Status
Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

RFP Not Needed Planning/Analysis/Design

Medium $ 156,000
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT F: Departmental Dashboard
Project Description and Benefit: The agency is currently formulating a balanced scorecard approach to prioritizing and tracking initiatives. As part of tracking these and other agency operational measures, the IT group will be determining a solution for presenting initiatives and progress on an agency dashboard. There are several technological solutions and collaborations that are available with other agencies.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

RFP Not Needed Medium $ 20,000
State Funds
Not Reported

Federal/Other Funds
Not Reported

Agency Major IT Accomplishments
Application Development New modules for Sanswrite - Criminal Records Check, Informals processing, Complaints New modules for PANDA - waitlist, RC applications New functionality for CNP; Training and Registration additional reporting and online entry functions
Facelift Substantial progress in building teams and analyzing future needs and requirements; governance criteria
Infrastructure Support Over 3000 incidents and 2800 work orders closed. Rebuilt server room with APC integrated rack system and UPS Began design of new infrastructure with blades

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Georgia Department of Early Care & Learning
Chapter 2, Section A - Expenditures by Sub Class

Account/

Subclass

Description

APPROPRIATED COMMON LINE ITEM EXPENDITURES:

Salaries and Hourly Subtotal

501000 Regular Salaries

511000 Overtime

512000 Permanent Hourly

513000 Temporary Labor

Fringe Benefits Allocation

514000 F.I.C.A.

515000 Retirement

516000 Health Insurance

518000 Unemployment Insurance

519000 Workers' Compensation

520000 Merit System Assessments

598000 Pay for Performance

599000 Lapse 300 Personal Services

610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation

301 Regular Operating Expense

722000 Motor Vehicle

303 Motor Vehicle Purchases

Total Expenditures
394,093 28,858 41,026 65,865
529,841
16,370 15,270
31,639 -

164

Georgia Department of Early Care & Learning

Expenditures by Sub Class (continued)

Account/ Subclass

Description

713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment

304 Equipment

814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Capitalization Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support

305 Computer Charges

648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals

306 Real Estate Rentals

871001 Voice/Data Communication Services - GTA Computer 871002 Voice/Data Communication Services - GTA Data Network 871003 Voice/Data Communication Services - GTA Telecom 871000 Voice / Data Communication Services (GTA) 872001 Voice/Data Communication Services - Wire/Cable Simple 872002 Voice/Data Communication Services - Wire/Cable Complex 872003 Voice/Data Communication Services - MPLS 872004 Voice/Data Communication Services - Video 872005 Voice/Data Communication Services - Local Service 872006 Voice/Data Communication Services - Long Distance 872007 Voice/Data Communication Services - Voice Mail 872008 Voice/Data Communication Services - PBX 872009 Voice/Data Communication Services - VOIP 872010 Voice/Data Communication Services - Key System 872011 Voice/Data Communication Services - Mobile/Wireless 872012 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Other)

307 Telecommunications Total

Total Expenditures
22,398 1,420
23,818 35,588
7,351 35,894
9,124
18,769 279,524 386,251
123,358 210,283 333,640
80 -
600
54,943 (43)
55,580 389,220

165

Georgia Department of Early Care & Learning

Expenditures by Sub Class (continued)

Account/ Subclass

Description

723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings

309 Capital Outlay

651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 Professional/Technical Services - Computer/IT 852000 Professional/Technical Services - Computer/IT Expenses

312 Contracts

750000 Transfers Out

314 Transfers

690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants

315 Grants

TOTAL EXPENDITURES State Funds Federal Funds Other Funds

Full Time Equivalent Positions Full Time Equivalent Consultants

Total Expenditures
1,044,295 1,044,295
-
2,405,065
6.00 6.20

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Chapter 2, Section B - Expenditures by Application

Description Applications: Panda CNP Sanswrite Training Registration Website and Webadmin Grants Web "Facelift"

Consultant FTE's
0.42 0.42 1.05 0.97 0.74

Position FTE's
1.20 0.50 0.30

FY 2007 Expenditures
152,851 534,362 255,090 29,600 115,501 106,981 92,040

TOTAL Applications Expenditures TOTAL Applications Positions
TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions
TOTAL EXPENDITURES TOTAL POSITIONS

3.60 2.60 6.20

2.00 4.00 6.00

1,286,425 1,118,640 2,405,065

167

Georgia Department of Early Care & Learning
Chapter 3 Applications Profile
(Program, Function, Business Impact, etc.)
Application A:
PANDA
Program or Sub-Program: Pre-K Program Development Description of Application Function: The PANDA application is a web-based application that is used by internal staff as well as the public. This interface is used to administer Georgia's Pre-K program. This application is the main source of data for all business functions associated with the Pre-K program including Applications (Phase I), Payments (Phase II), and Performance Monitoring (Phase III). Public applications are submitted via the Internet. These applications are reviewed by field staff across the state via the Internet. Awards are processed via the PANDA application. Awards trigger the approval for payments (10 per school year). Payments to over 900 different public and private entities are calculated via the PANDA application. An AP file is uploaded into PeopleSoft and all payments are made via EFT. The PANDA application serves as an accounting subsystem for audit purposes. The PANDA application is also linked to a client application (PANDA Performance Monitoring - PM Client) that provides the repository for information on Performance Monitoring visits made by agency field staff (program consultants). Data on visit results is entered on the laptop and uploaded to the main database where it displayed via the web application. The data on PQA (Pre-K Quality Assessment) visits is used for the Office of Student Achievement's annual report card information. There are 25 field staff in home offices supporting the Pre-K program statewide. A reports module allows for the creation and review of data on a frequent basis. The information from these visits is compiled on an annual basis to be utilized by the Office of Student Achievement (OSA) for the Bright from the Start school year report cards. The PANDA application also contains modules that are used to administer and monitor several initiatives started by the agency to increase the quality of care and resources available for children served. Both the Resource Coordination Program (RC) and the Standards of Care Program (SOC) are administered by parts of this application. The Resource Coordination program is a competitive grant program which funds resource coordinators in child care programs across the state. Resource coordinators provide additional value-added services to Pre-K children and families focusing on child development, health resources, transition activities, and links to community resources. RC applications are entered via a public facing web module of the PANDA application, approval and visit reports are entered as well. The Standards of Care (SOC) program offers services to help child care learning centers improve the quality of the infant, toddler and preschool classrooms. Through training, technical assistance, and the use of nationally and internationally recognized quality measures for center-based child care, this program focuses on increases the overall quality of child care at centers who apply to participate. The program recognizes quality excellence by awarding the following designations: Center of Distinction, Center of Recognition [child care centers]. The SOC program was previously supported by an Access-based system. As of October 2005, SOC consultants utilize a module of the PANDA web application for applications and administration and the PANDA PM client for the entry of visit information. There are 4 field staff working out of home offices directly supporting the SOC program.
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Georgia Department of Early Care & Learning

o Platform/Host: o Operating System: o Database:

Windows Windows 2K Server SQL2000

Annual Volume:
Unit of Measure:
FY 2007 $152,851

1,049 applications; 9,154 payments to 916 providers; $301,131,254 paid out; 9,609 payments processed electronically; 236,904 students entered on 11548 rosters processed over 3 roster cycles; 5595 Pre-K visits; 875 of 916 providers are online (96%)

271 RC providers funded; $19 million paid out; 107 SOC visits; 583 days of technical assistance provided; 100+ Training sessions with 8,136 attendees; 61 CODs, 95 HODs, 13 CORs, and 42 HOMs awarded;
# of applications submitted; # payments processed; Total amount granted; #children submitted for roster processing; # consultant visits; # online providers

# RC applications submitted; # monitoring visits by RC group; Total RC grants; # SOC TA visits; # training sessions provided; # of quality awards; # children impacted by program (total capacity at centers involved with program)

Consultant FTEs:

Staff FTEs:

0.42

1.20

Application B:
CNP


Program or Sub-Program: Nutrition Description of Application Function:
The Child Nutrition Program (CNP) is a web-based application that is used by internal staff as well as the public. This interface is used to administer the USDA sponsored Child and Adult Care Food Program (CACFP) and the Summer Food Service Program (SFSP). Child care centers, local school systems, family day care homes, and group day care homes apply on-line to participate in this program. Approved sponsors and sites are reimbursed for meals provided to at risk children and a limited number of adults. The CNP application is the main source of data for all business functions associated with these programs including Applications, Payments, and Performance Monitoring. 100% of all applicants and participants use the CNP program for submission of applications and claims. All payments are calculated within the CNP application. An AP file is created for upload into the PeopleSoft system. The CNP program serves as an accounting subsystem for audit purposes. Staff uses the application to schedule reviews required by the USDA and monitor the results. A specific module is used to register all institution staff for annual training. This module is connected to the CACFP and SFSP applications process to ensure that staff is trained prior to approval. The Nutrition division has also begun to utilize DVD distribution for training in order to provide constituents with the necessary information on program

169

Georgia Department of Early Care & Learning

changes in a way that can be referenced multiple times and more efficiently used time and resources for the agency and the participant. 8 field staff works from home offices on a daily basis for this division. The Nutrition division also launched a new website which is a source of information on nutrition and healthy lifestyles.

o Platform/Host: o Operating System: o Database:

Windows Windows 2K Server SQL 2000

Annual Volume:
Unit of Measure: FY 2007 $532,362

141 Sponsors/2016 CACFP sites/3721 DCH; 72.7 million CACFP meals in FFY2006; 4 million meals in SFSP; 10,000+claims, 11,000+ payment vouchers processed; $93 million paid out.

# of Awarded participants by type; # of meals provided; # of payment vouchers processed; Total amount of money granted.

Consultant FTEs:

Staff FTEs:

0.42

0.50

Application C:
SANSWRITE
Program or Sub-Program: Child Care Licensing (CCS) Description of Application Function:
The Sanswrite application is a hybrid between a COTs client-server program developed by MAP Software, Inc. and a web-based application developed by MAP specifically for Bright from the Start. These applications support the agency's child care services divisions which provides oversight and monitoring for all child care learning centers (CCLC), group day care homes (GDCH), and family day care homes (FDCH) across the State. Family day care homes are defined as 3-6 children being cared for in a private home for less than 24 hours per day. Group day care homes are operated by a private individual, society, corporation or other entity for pay and are limited to caring for 7 - 18 children under the age of 18. Child care learning centers are operated by a private individual, society, corporation or other entity for pay and care for more than 18 children under the age of 18. The Sanswrite application is the main source of data for business functions associated with these programs including Applications and Performance Monitoring. Applications for licenses (CCLC, GDCH) or Registrations (FDCH) are entered into the private (internal) side of the web application, information is downloaded to the client [through agency VPN] and information on individual visits are entered on the client. The client product was in used by the Office of School Readiness prior to the 2004 merger of this agency with portions of the DHR Office of Regulatory Services. The web application was developed to support additional business functions that transferred with the merge. Child care services staff process all applications for licensing or registration. This includes tracking results of criminal background checks on directors, staff, and other adults living in family day care homes. All complaints regarding child care are investigated by this division. 40+ staff in

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home offices work in the field daily for this division. The agency also works in collaboration with DHR to make visits to Informal childcare providers (those related to the children they care for and reimbursed through DHR).

o Platform/Host: o Operating System: o Database:

Windows Windows 2K Server SQL 2000

Annual Volume:
Unit of Measure: FY 2007 $255,090

# CCLC & GDCH - 3293, # FDCH - 5370; # new CCLC/GDCH - 191, #CCLC & GDCH visits 9778, # FDCH visits - 4753, # Informal visits 1047

Criminal records module resulted in 70% decrease in complaints

# open CCLC, GDCH, and FDCH licensed or registered; # new centers in FY2007; # visits by type

Consultant FTEs:

Staff FTEs:

0.00

0.30

Application D:
TRAINING REGISTRATION
Program or Sub-Program: Learning Initiatives Description of Application Function:
The training and registration module is a free-standing web application where records for statewide training classes can be created and displayed. This application allows staff from Pre-K sites (through an integration with PANDA) to authenticate and register for classes on-line. There is also staff available at BFTS to register individuals who fax in their information. This application is used to create rosters for use in the class and determine noshows for training.

o Platform/Host: o Operating System: o Database:

Windows Windows 2K Server SQL 2000

Annual Volume: 10,000+ registrants; 80% online registrants

Unit of Measure: FY 2007 $29,600

# registrants; % online registrants

Consultant FTEs:

Staff FTEs:

0.00

0.00

Application E:
WEBSITE & WEBSITE ADMINISTRATION
Program or Sub-Program: Child Care Licensing; Quality
Description of Application Function:

Learning Initiatives;

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In preparation for the merger and as a necessary update, the agency's website has been completely redesigned. This included a review of all content, reorganization of the content; redesign of the pages at all levels as well as an automated tool for loading changes to documents by non-technical staff. This increases the accuracy of information displayed and allows for real-time changes to documents to be produced at the operations level. This project was completed via the use of in-house contractors for the development, design, and continued support.

o Platform/Host: o Operating System: o Database:

Windows Windows 2K Server SQL 2000

Annual Volume: Unit of Measure:
FY 2007 $115,501

Not Reported # documents
Consultant FTEs: 1.05

Staff FTEs: 0.00

Application F:
GRANT MANAGEMENT
Program or Sub-Program: Child Care Licensing; Learning Initiatives; Quality; Nutrition
Description of Application Function: This application is being developed in-house via contract staff to support the grants administration function transferred in the merge from the Georgia Child Care Council. This application will provide information and tracking for the applications, payment, and performance monitoring of this program.

o Platform/Host: o Operating System: o Database:

Windows Windows 2K Server SQL 2000

Annual Volume: Unit of Measure:
FY 2007 $106,981

Not Reported # applications
Consultant FTEs: 0.97

Staff FTEs: 0.00

Application G:
WEB "FACELIFT"
Program or Sub-Program: Child Care Licensing; Learning Initiatives; Quality
Description of Application Function: This project is to fully revamp the agency's current website with additional features and functions available. The agency has a goal to have the web portal be a place for education and learning for parents, providers, and stakeholders. The need to change and update content on a quicker basis was

172

Georgia Department of Early Care & Learning

a request and requirement from throughout the agency. This is a collaborative process that includes a review of all content currently on the web and a redesign of the images used on the web. The agency is also incorporating the state approved color palette and logo into the website.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $92,040

Not Reported Site Implementation
Consultant FTEs: 0.74

Staff FTEs: 0.00

173

Georgia Department of Early Care & Learning

Chapter 4 - Inventory & Capitalized Assets

ITEM
Mainframe Desktop workstations
Laptop workstations Servers
Other (where applicable): Routers Switches
Firewalls Network printers Workstation printers
Other
Wireless Devices:

DESCRIPTION
COM D530 CMT, CPX EVO-D51C, Dell GX1, GX110, GX150, GX240, GX260, GX270, GX280,DESKPRO EN, HP XW4300, HPDX2000
Dell-PE 1650, Dell-PE 2450, Dell-PE 2500, Dell-PE 2650, Dell-PE 4200, 4300, 4400, 4600, HP DL380
GTA WAN Router Cisco 3500 & 2950G for backbone, Dell, Linksys Symantec 5200; Symantec 5440 Dell 3100n, Dell 5100N, HP 2200-4200
McAffee Spam Applicance/Watchgard Firebox VPN Watchgbuard Firebox (VPN appliance) Verizon Air cards/Cell Phones/ Blackberries

QUANTITY
152
205 27
2 19 2 23 2 1 140 573

Capitalized Asset Value of IT Equipment:

Not Reported

General Age and Condition of Equipment: Description of condition. Good to Very Good.

174

State of Georgia
Information Technology Expenditures Report Fiscal Year 2007
For Period July 1, 2006 June 30, 2007
Georgia Department of Economic Development
0

Georgia Department of Economic Development
Chapter 1 - Agency Mission, Vision, Goals,
IT Projects & IT Accomplishments
Agency Vision
Georgia Department of Economic Development will continue to promote Georgia -- its diverse resources, welcoming business climate, and rich cultural heritage, as a prime location for people to live and work, and for businesses thrive and grow.
Agency Mission
GDEcD is the "sales and marketing department" for Georgia promoting the development of tourism, business, and industry in the state.
Our "internal customers" are Georgia's Existing businesses, including tourist attractions Communities
The "products" we sell are Georgia's Communities Tourist attractions Businesses (and the products of those businesses.)
The "external customers" we sell these "products" to include Communities Companies considering relocation Producers seeking film locations Tourists considering coming to Georgia and Prospective international customers for Georgia's existing businesses
We play a range of sales and marketing roles for Georgia communities and businesses We are "agents" for Georgia communities that want to bring in new businesses We are "guides" for companies considering Georgia for expansion or relocation We are "reps" for Georgia businesses to sell their products and services overseas We are "advisors" for existing Georgia businesses in their own marketing and sales We are "marketers" and advertisers to bring visitors to Georgia's tourist attractions
Agency Strategic Goals
The Global Commerce Division
Aggressively work toward growing Georgia's economic base. Georgia's economy will continue to grow as business comes to Georgia and expands in the state. Introduce, evaluate
175

Georgia Department of Economic Development
and develop new industries and products for Georgia. Georgia will continue to be a leader in commercializing research into new business opportunities.
Promote Georgia as a location for domestic and international businesses by providing information on such topics as wage data, labor availability, and taxes on potential sites, by accompanying industry officials on tours of communalities for prospective industrial development, and by helping support local communities in their business development programs. The division's regional sales and marketing representatives serve and represent the needs of existing businesses and communities in 11 of the state's Service Delivery Regions. The division also provides staff support to the Georgia Allies, a public-private marketing partnership that favorably positions the state with target industries.
Expand Georgia's role as a national and international trade partner. Georgia will be a worldwide leader in capturing business opportunities and forming partnerships.
Promote the sale of Georgia products and services to customers abroad and coordinates all facets of international trade and export in the state. Through the U.S. Export Assistance Center, the Trade Division assists small and medium- sized businesses involved in exporting with trade leads, market analysis, trade shows, and identification of financial assistance options. Coordination of international trade assistance is accomplished through international programs; instate programs and contracts with international representatives in key markets for Georgia businesses. The Trade Division also coordinates the support and operations of the department's overseas offices and supports the Economic Development Division in international company recruitment.
The Tourism Division
Increase tourism in Georgia. More people will choose Georgia as a vacation destination.
Increase the number of travelers to Georgia by providing information services and marketing that prompts travelers to choose Georgia as a vacation destination. Through regional tourism representatives, the division assists local and regional tourism associations in the development of effective tourism programs. Also, the Tourism Division is responsible for ensuring that the state's 11 visitor information centers are operated in a manner that encourages visitors to return to Georgia. These centers serve over 15 million visitors annually with travel information and assistance.
The Film, Video & Music Office
Develop and promote the state's feature film, television, commercial, music video and recorded music industries. Statewide resource and infrastructure information along with an extensive location library provide every manner of assistance for production companies both inside and outside Georgia.
The office coordinates and supports the filming needs of companies with other state agencies and local governments.
The Administration Division
176

Georgia Department of Economic Development
Provide organizational support to the department, including budgetary, personnel, accounting, planning, research, and procurement services. The division also administers the marketing funds for the department's economic development, trade, and tourism programs.

Agency IT Projects
PROJECT A: Tourism Fulfillment
Project Description and Benefit: Achieve Georgia Tourism's goal of retaining and working with our statewide tourism partners. The fulfillment process should be streamlined as much as possible to reduce labor, increase reporting capabilities, and deliver. better service to Georgia Tourism's end-customers.

Project Status
Project Priority Lifetime Cost of Project FY 2007 Total Funding
$90,000

RFP Not Needed Planning/Analysis/Design

High

$90,000

State Funds
$90,000

Federal/Other Funds
$0

PROJECT B: Replace Project Tracking System (PTS)
Project Description and Benefit: Enable project managers become more efficient and providing detailed matrix for management. Replace the aging ASP based Global Commerce division's project tracking system software (PTS) with a more robust off the shelf customizable package.

Project Status
Project Priority Lifetime Cost of Project FY 2007 Total Funding
$100,000

RFP Not Needed Planning/Analysis/Design

High $100,000
State Funds
$100,000

Federal/Other Funds
$0

PROJECT C: ACT CRM implementation
Project Description and Benefit: Enhance team based collaboration and information retention that could later be utilized. Implement ACT!, a contact management solution for team based collaboration and CRM (Tourism, Small business and Entrepreneur, Film and Trade ).

177

Georgia Department of Economic Development

Project Status
Project Priority Lifetime Cost of Project FY 2007 Total Funding
$50,000

RFP Not Needed Construction/Implementation

High $50,000
State Funds
$50,000

Federal/Other Funds
$0

Agency Major IT Accomplishments
Not Reported

178

Georgia Department of Economic Development
Chapter 2, Section A - Expenditures by Sub Class

Account/

Subclass

Description

APPROPRIATED COMMON LINE ITEM EXPENDITURES:

Salaries and Hourly Subtotal

501000 Regular Salaries

502001 Annual Leave Pay

511000 Overtime

512000 Permanent Hourly

513000 Temporary Labor

Fringe Benefits Allocation

514000 F.I.C.A.

515000 Retirement

516000 Health Insurance

518000 Unemployment Insurance

519000 Workers' Compensation

520000 Merit System Assessments

598000 Pay for Performance

599000 Lapse 300 Personal Services

610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation

301 Regular Operating Expense

722000 Motor Vehicle

303 Motor Vehicle Purchases

Total Expenditures
295,420 790
21,882 30,754 49,505
882
399,232
330 265 5,292
492 9,769
171 16,318
-

179

Georgia Department of Economic Development
Expenditures by Sub Class (continued)

Account/

Subclass

Description

713000 Capital Lease/Installment Purchase - Principal Pmts

716000 Capital Lease/Installment Purchase - Interest Pmts

720000 Equipment (over $5,000)

821000 Computer/Telecommunications Equipment

304 Equipment

814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Cap Threshold 819000 [IT Expenditure] Rents other than Real Estate 821000 [IT Expenditure] Computer/Telecommunications Equipment 823000 [IT Expenditure] Software (Capitalized) 851000 [IT Expenditure] Professional/Technical Services - Computer/IT 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support

305 Computer Charges

648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals

306 Real Estate Rentals

653600 Contracts - Telecommunications 871001 Voice/Data Communication Services - GTA Computer 871002 Voice/Data Communication Services - GTA Data Network 871003 Voice/Data Communication Services - GTA Telecom 871000 Voice / Data Communication Services (GTA) 872001 Voice/Data Communication Services - Wire/Cable Simple 872002 Voice/Data Communication Services - Wire/Cable Complex 872003 Voice/Data Communication Services - MPLS 872004 Voice/Data Communication Services - Video 872005 Voice/Data Communication Services - Local Service 872006 Voice/Data Communication Services - Long Distance 872007 Voice/Data Communication Services - Voice Mail 872008 Voice/Data Communication Services - PBX 872009 Voice/Data Communication Services - VOIP 872010 Voice/Data Communication Services - Key System 872011 Voice/Data Communication Services - Mobile/Wireless 872012 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Other)

307 Telecommunications Total

Total Expenditures
4,545 15,803 80,051 9,872 45,927 206,508 89,741 62,335 514,783
40,212 47,686
1,073 115,878 164,637
445 -
27,795 3,449
1
114,444 42,402 188,535 393,384

180

Georgia Department of Economic Development
Expenditures by Sub Class (continued)

Account/ Subclass

Description

723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings

309 Capital Outlay

651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 Professional/Technical Services - Computer/IT 852000 Professional/Technical Services - Computer/IT Expenses

312 Contracts

750000 Transfers Out

314 Transfers

690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants

315 Grants

TOTAL EXPENDITURES State Funds Federal Funds Other Funds

Full Time Equivalent Positions Full Time Equivalent Consultants

Total Expenditures
-
-
1,323,717 1,308,165
15,552 5.00

181

Georgia Department of Economic Development
Chapter 2, Section B - Expenditures by Application

Applications:

Description
Not Reported

Consultant FTE's

Position FTE's

FY 2007 Expenditures

TOTAL Applications Expenditures TOTAL Applications Positions
TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions
TOTAL EXPENDITURES TOTAL POSITIONS

-

-

-

1,323,717

-

5.00

1,323,717

-

5.00

182

Georgia Department of Economic Development
Chapter 3 Applications Profile
(Program, Function, Business Impact, etc.)
Not Reported
183

Georgia Department of Economic Development
Chapter 4 - Inventory & Capitalized Assets

ITEM
Mainframe Desktop workstations Laptop workstations Servers Other (where applicable):
Routers Switches Firewalls Network printers Workstation printers
Other

DESCRIPTION
Scanners

Wireless Devices

QUANTITY
192 125 50
2
12 102
7
7

497

Capitalized Asset Value of IT Equipment:

Not Reported

General Age and Condition of Equipment: Description of condition. Not Reported

184

State of Georgia
Information Technology Expenditures Report Fiscal Year 2007
For Period July 1, 2006 June 30, 2007
Georgia World Congress Center Authority
0

Georgia World Congress Center Authority
Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments
Agency Vision
Our vision is to constantly earn our reputation as one of the world's finest convention, sports and entertainment venues.
Agency Mission
The State of Georgia established the Georgia World Congress Center Authority to develop and operate the Georgia World Congress Center, the Georgia Dome, Centennial Olympic Park, and related facilities. These facilities exist for the primary purpose of promoting and facilitating events and activities that generate economic benefits to the citizens of the State of Georgia and the City of Atlanta as well as enhance the quality of life for every Georgian.
Agency Strategic Goals
Increase participation of public officials.
Upgrade the recruitment, training, retention, and customer service skills of the Greeter Program.
Educate show management, exhibitors and attendees about safety in Atlanta.
All full-time staff to complete 8 hours of training.
Produce rental revenues for the GWCC from short-term of $1 million and from long-term of $8.5 million
Generate $650,000 in revenues for the Georgia Dome by selling suites for the 2007 Men's Final Four.
185

Georgia World Congress Center Authority
Improve Service Scores that are specific to the Georgia Dome from the Falcons Benchmark Survey.
Strengthen our relationship with NCAA by exceeding their expectations as host facility of the 2007 Men's Final Four.
Renovation of the Centennial Olympic Park Fountain of Rings.

Agency IT Projects
PROJECT A: Replacement of 90 Personal Computers Project Description and Benefit: Periodic replacement of 25% of our inventory.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
$100,000

Complete/Maintenance

High

$100,000

State Funds

Federal/Other Funds

$0

$100,000

PROJECT B: Dome Ticket Master Server
Project Description and Benefit: Build and deploy server. Coordinate with Dome Ticketing and Ticketmaster regarding setup and migration. Essential to migrate from Dome Ticket office to Ticketmaster for tickets to Dome Events such as Falcon's games, SEC Championship, NCAA Final Four, and Chick-fil-A Bowl.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
$11,362

Complete/Maintenance

Medium

$11,362

State Funds
$0

Federal/Other Funds
$11,362

PROJECT C: Brick Locator/Kiosks
Project Description and Benefit: This project benefits our customers by providing an improved interface to their Olympic brick information hosted on kiosks located within the Centennial Olympic Park. It also provides an ability to query the same information via the Park's web site. The kiosks also contain additional value added information for customer,

186

Georgia World Congress Center Authority

some of which is provided interactively. The project involved building and deploying 2 kiosks.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
$23,000

Complete/Maintenance

Low

$23,000

State Funds
$0

Federal/Other Funds
$23,000

PROJECT D: Web Server Upgrade
Project Description and Benefit: This project improves our ability to provide more rich and interactive web content on our facility web sites. The upgrade to the new server will also enable the implementation of a content management system which will improve our efficiency of updating web content. The project involved replacing the web server, migrating the sites, transferring the certificates and the purchase and configuration of Flash Media Server for video streaming.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
$20,500

Construction/Implementation

Medium

$20,500

State Funds
$0

Federal/Other Funds
$20,500

PROJECT E: Websense Server
Project Description and Benefit: This new software package filters and controls all Internet connections. It will improve data security and will decrease system downtime by greatly reducing the amount of malware end systems acquire. It will improve our system's ability to proxy non-http Internet connections. The project involves building and deploying firewall and client settings.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
$29,000

Construction/Implementation

Medium

$29,000

State Funds
$0

Federal/Other Funds
$29,000

PROJECT F: SAN
Project Description and Benefit: Enhances the authority's overall general growth of electronic data. The system will also be leveraged to assist with our data backup processes. Transfer part of the data backup process to the SAN.

187

Georgia World Congress Center Authority

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
$24,150

Planning/Analysis/Design

Medium

$24,150

State Funds
$0

Federal/Other Funds
$24,150

PROJECT G: GWCC.com redesign
Project Description and Benefit: Update information, graphics, links, and content of the GWCC website.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
$30,000

Planning/Analysis/Design

Medium

$30,000

State Funds
$0

Federal/Other Funds
$30,000

PROJECT H: Concentrics Upgrade
Project Description and Benefit: Build new servers, install new database, migrate data and processes to improve the performance of our facility management software.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
$35,500

Planning/Analysis/Design

High

$35,500

State Funds
$0

Federal/Other Funds
$35,500

Agency Major IT Accomplishments
Not Reported

188

Georgia World Congress Center Authority
Chapter 2, Section A - Expenditures by Sub Class

Account/

Subclass

Description

APPROPRIATED COMMON LINE ITEM EXPENDITURES:

Salaries and Hourly Subtotal

501000 Regular Salaries

511000 Overtime

512000 Permanent Hourly

513000 Temporary Labor

Fringe Benefits Allocation

514000 F.I.C.A.

515000 Retirement

516000 Health Insurance

518000 Unemployment Insurance

519000 Workers' Compensation

520000 Merit System Assessments

598000 Pay for Performance

599000 Lapse 300 Personal Services

610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation

301 Regular Operating Expense

722000 Motor Vehicle

303 Motor Vehicle Purchases

Total Expenditures
-
-

189

Georgia World Congress Center Authority

Expenditures by Sub Class (continued)

Account/ Subclass

Description

713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment

304 Equipment

814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Cap Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support

305 Computer Charges

648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals

306 Real Estate Rentals

871001 Voice/Data Communication Services - GTA Computer 871002 Voice/Data Communication Services - GTA Data Network 871003 Voice/Data Communication Services - GTA Telecom 871000 Voice / Data Communication Services (GTA) 872001 Voice/Data Communication Services - Wire/Cable Simple 872002 Voice/Data Communication Services - Wire/Cable Complex 872003 Voice/Data Communication Services - MPLS 872004 Voice/Data Communication Services - Video 872005 Voice/Data Communication Services - Local Service 872006 Voice/Data Communication Services - Long Distance 872007 Voice/Data Communication Services - Voice Mail 872008 Voice/Data Communication Services - PBX 872009 Voice/Data Communication Services - VOIP 872010 Voice/Data Communication Services - Key System 872011 Voice/Data Communication Services - Mobile/Wireless 872012 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Other)

307 Telecommunications Total

Total Expenditures
63,927 101,924 165,851 10,288 16,433
227,382
254,103
-
70,985 70,985
-
224,136 15,615 20,064
67,617 327,432 398,417

190

Georgia World Congress Center Authority

Expenditures by Sub Class (continued)

Account/ Subclass

Description

723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings

309 Capital Outlay

651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 Professional/Technical Services - Computer/IT 852000 Professional/Technical Services - Computer/IT Expenses

312 Contracts

750000 Transfers Out

314 Transfers

690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants

315 Grants

TOTAL EXPENDITURES State Funds Federal Funds Other Funds

Full Time Equivalent Positions Full Time Equivalent Consultants

Total Expenditures
634,044 634,044
-
1,452,415

191

Georgia World Congress Center Authority

Chapter 2, Section B - Expenditures by Application

Applications:

Description
Not Reported

Consultant FTE's

Position FTE's

FY 2007 Expenditures

TOTAL Applications Expenditures TOTAL Applications Positions
TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions
TOTAL EXPENDITURES TOTAL POSITIONS

-

-

-

1,452,415

-

-

1,452,415

-

-

192

Georgia World Congress Center Authority
Chapter 3 Applications Profile
(Program, Function, Business Impact, etc.)
Not Reported
193

Georgia World Congress Center Authority

Chapter 4 - Inventory & Capitalized Assets

ITEM
Mainframe Desktop workstations Laptop workstations Servers Other (where applicable):
Routers Switches Firewalls Network printers Workstation printers Plotters Scanners
Other

DESCRIPTION
Dell OptiPlex Dell Latitude
Foundry, Cisco Foundry Cisco Pix Hewlett packard Hewlett Packard Hewlett Packard Cannon, Xerox

Wireless Devices

Nextel Cell Phones

QUANTITY
420 20 31
4 36 1 79 20 3 10
87

711

Capitalized Asset Value of IT Equipment:

Not Reported

General Age and Condition of Equipment: Description of condition. Average age 3 4 years. Good condition.

194

State of Georgia
Information Technology Expenditures Report Fiscal Year 2007
For Period July 1, 2006 June 30, 2007
Georgia Department of Education
0

Georgia Department of Education
Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments
Agency Vision
We will lead the nation in improving student achievement.
Agency Mission
It is the mission of the Department of Education to function as a policy-driven and service-oriented agency that meets the needs of local school systems as they go about the business of preparing all students for college or a career in a safe and drug-free environment where we ensure that no child is left behind.
Agency Strategic Goals
Recruit, Train and Retain o Reduce the number of teachers who leave the profession for reasons of job dissatisfaction o Ensure a highly qualified teacher for every classroom
Georgia Performance Standards o New Georgia Performance Standards (GPS) and Testing Published and Used
Testing o Well-designed testing program aligned with Georgia GPS.
School Improvement o Decrease the number of schools on NCLB needs improvement list o Ensure that the overwhelming majority of 3rd graders are proficient at reading and math o Eliminate persistent danger in all schools
High School Improvement o Significantly improve Georgia's SAT scores
195

Georgia Department of Education
o Ensure that AP courses are taught well in every high school o Cut drop out rates substantially o Increase the number of students graduating with technical or two-year
college certification Data Development
o Best in class, actionable report card o Develop and implement best in class student information system Financial Management o Clean Audit Report Policy o Reputation for expertise, transparency and strong policy
Agency IT Projects
Not Reported
Agency Major IT Accomplishments
Not Reported
196

Georgia Department of Education
Chapter 2, Section A - Expenditures by Sub Class

Account/

Subclass

Description

APPROPRIATED COMMON LINE ITEM EXPENDITURES:

Salaries and Hourly Subtotal

501000 Regular Salaries

511000 Overtime

512000 Permanent Hourly

513000 Temporary Labor

Fringe Benefits Allocation

514000 F.I.C.A.

515000 Retirement

516000 Health Insurance

518000 Unemployment Insurance

519000 Workers' Compensation

520000 Merit System Assessments

598000 Pay for Performance

599000 Lapse 300 Personal Services

610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation

301 Regular Operating Expense

722000 Motor Vehicle

303 Motor Vehicle Purchases

Total Expenditures
2,458,753
49,376 126,611 242,431 410,937
4,988 3,902 8,232
3,305,231
1,244 21,400 142,295
8,279 9,632
32 191 5,138 5,286 (470) 56,046 63,491
312,566
-

197

Georgia Department of Education

Expenditures by Sub Class (continued)

Account/ Subclass

Description

Total Expenditures

713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment

597,810

304 Equipment

597,810

814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Capitalization Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support

381,212 30,631 882,989 (2,997) 20,027
420,714 684,383

305 Computer Charges

2,416,958

648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals

34,310 4,770

306 Real Estate Rentals

39,080

871001 Voice/Data Communication Services - GTA Computer Bill 871002 Voice/Data Communication Services - GTA Data Network Bill 871003 Voice/Data Communication Services - GTA Telecommunications B 871000 Voice / Data Communication Services (GTA) 872001 Voice/Data Communication Services - Wire/Cable Simple 872002 Voice/Data Communication Services - Wire/Cable Complex 872003 Voice/Data Communication Services - MPLS 872004 Voice/Data Communication Services - Video 872005 Voice/Data Communication Services - Local Service 872006 Voice/Data Communication Services - Long Distance 872007 Voice/Data Communication Services - Voice Mail 872008 Voice/Data Communication Services - PBX 872009 Voice/Data Communication Services - VOIP 872010 Voice/Data Communication Services - Key System 872011 Voice/Data Communication Services - Mobile/Wireless 872012 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Other)

706,609 780
411,686 1,119,075
9,161 -
12,339 (219)
18,609 10,510
32 314
50,069 182,115
8,880 291,810

307 Telecommunications Total

1,410,885

198

Georgia Department of Education

Expenditures by Sub Class (continued)

Account/

Subclass

Description

651000 Professional Services

652000 Professional Services - Expenses

653000 Contracts

654000 Contracts - State Organizations

851000 Professional/Technical Services - Computer/IT

852000 Professional/Technical Services - Computer/IT Expenses

312 Contracts SPECIAL LINE ITEM EXPENDITURES
814000 [IT Expenditure] Supplies and Materials 816000 [IT Expenditure] Equipment Under Capitalization Threshold 871003 Voice/Data Communication Services - GTA Telecommunications B 872010 Voice/Data Communication Services - Key System 872011 Voice/Data Communication Services - Mobile/Wireless 872012 Voice/Data Communication Services - Other

623 School Improvement

501000 Regular Salaries 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 518000 Unemployment Insurance 519000 Workers' Compensation 520000 Merit System Assessments 524000 Other Employee Related Expense 611000 Postage 613000 Publications, Printing and Media 614000 Supplies & Materials 620000 Insurance & Bonding 622000 Freight 627000 Other Operating Expense 640000 Travel 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 814000 [IT Expenditure] Supplies and Materials 816000 [IT Expenditure] Equipment Under Capitalization Threshold 851000 [IT Expenditure] Professional/Technical Services - Computer/IT 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support 871003 Voice/Data Communication Services - GTA Telecommunications B 872011 Voice/Data Communication Services - Mobile/Wireless 872012 Voice/Data Communication Services - Other
647 Georgia Virtual School

Total Expenditures
170,673 12,952
10,924,712 5,198,909 1,576,923
-
17,884,168
55,131 32,304
7,586 499
1,683 32
97,236
273,994 7,320 25,875 45,793 445 348 735 1,680 4,434 812 3,891 29 144 7,130 4,109
252,618 45
99,085 1,315,661
268 3,671 6,000 1,579
437 2,460 1,526 28,014 2,088,103

199

Georgia Department of Education
Expenditures by Sub Class (continued)

Account/

Subclass

Description

863000 [IT Expenditure] Software (Not Capitalized)

864000 [IT Expenditure] Software Maintenance and Support

871003 Voice/Data Communication Services - GTA Telecommunications B

872011 Voice/Data Communication Services - Mobile/Wireless

872012 Voice/Data Communication Services - Other

Total Expenditures
1,579 437
2,460 1,526 28,014

647 Georgia Virtual School
TOTAL EXPENDITURES State Funds Federal Funds Other Funds

34,015
28,152,037 24,330,776
2,395,503 1,425,758

Full Time Equivalent Positions Full Time Equivalent Consultants

200

Georgia Department of Education

Chapter 2, Section B - Expenditures by Application

Applications:

Description Not Reported

Consultant FTE's

Position FTE's

FY 2007 Expenditures

TOTAL Applications Expenditures TOTAL Applications Positions TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions TOTAL EXPENDITURES TOTAL POSITIONS
201

28,153,037 28,153,027

Georgia Department of Education
Chapter 3 Applications Profile
(Program, Function, Business Impact, etc.)
Not Reported
202

Georgia Department of Education

Chapter 4 - Inventory & Capitalized Assets

ITEM
Mainframe Desktop workstations Laptop workstations Servers Other (where applicable):
Routers Switches Firewalls Network printers Workstation printers
Other

DESCRIPTION
Dell Workstations Dell Laptops/HP Tablets HP Proliant
Cisco 4400 Cisco 3750, 6500 Cisco ASA FW/VPN
Cisco Clean Access, Cisco MARS, Cisco NAC, Cisco ACS, VTL/Backup

QUANTITY
113 24 7
1 30 2
5

Wireless Devices

182

Capitalized Asset Value of IT Equipment:

$995,591

General Age and Condition of Equipment: Description of condition. Not Reported.

203

State of Georgia
Information Technology Expenditures Report Fiscal Year 2007
For Period July 1, 2006 June 30, 2007
Employees Retirement System of Georgia
0

Employees Retirement System of Georgia
Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments
Agency Vision
Our vision is to become the country's premier retirement system utilizing state-of-the-art technology to best serve our customers and provide timely and accurate information and services.
Agency Mission
The mission of the Employees' Retirement System of Georgia (ERSGA) is to be the guardian of pension plans on behalf of the State of Georgia for the ultimate benefit of our members, retirees, and beneficiaries.
Agency Strategic Goals
Enhance and implement customer service plan. Embrace industry leading technology and business processes. Increase Educational opportunities for our customers. Develop an educated workforce that embodies professionalism and integrity. Redefine our organizational processes on a continual basis.
204

Employees Retirement System of Georgia

Agency IT Projects

PROJECT A: Pension System Implementation
Project Description and Benefit: Goal - Implement a system that gives ERSGA personnel the ability to adequately support and administer the pension plans and benefits of State of Georgia employees.

Project Status
Project Priority Lifetime Cost of Project FY 2007 Total Funding
$18,000,000

RFP Not Needed Planning/Analysis/Design Construction/Implementation

High

$18,000,000

State Funds

Federal/Other Funds

$0

$18,000,000

PROJECT B: Kronos Time Keeping System
Project Description and Benefit: Goal - Implement a system that ERSGA employees enter work and leave time and feeds accruals to the state PeopleSoft Payroll system

Project Status
Project Priority Lifetime Cost of Project FY 2007 Total Funding
$50,000

RFP Not Needed Planning/Analysis/Design

Medium

$50,000

State Funds
$0

Federal/Other Funds
$50,000

Agency Major IT Accomplishments
Not Reported

205

Employees Retirement System of Georgia
Chapter 2, Section A - Expenditures by Sub Class

Account/

Subclass

Description

APPROPRIATED COMMON LINE ITEM EXPENDITURES:

Salaries and Hourly Subtotal

501000 Regular Salaries

511000 Overtime

512000 Permanent Hourly

513000 Temporary Labor

Fringe Benefits Allocation

514000 F.I.C.A.

515000 Retirement

516000 Health Insurance

518000 Unemployment Insurance

519000 Workers' Compensation

520000 Merit System Assessments

598000 Pay for Performance

599000 Lapse 300 Personal Services

610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation

301 Regular Operating Expense

722000 Motor Vehicle

303 Motor Vehicle Purchases

Total Expenditures
793,868
60,731 82,642 112,729
1,049,970
30,106 5,541
92,641 128,289
-

206

Employees Retirement System of Georgia

Expenditures by Sub Class (continued)

Account/ Subclass

Description

713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment

304 Equipment

814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Cap Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support

305 Computer Charges

648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals

306 Real Estate Rentals

871001 Voice/Data Communication Services - GTA Computer 871002 Voice/Data Communication Services - GTA Data Network 871003 Voice/Data Communication Services - GTA Telecom 871000 Voice / Data Communication Services (GTA) 872001 Voice/Data Communication Services - Wire/Cable Simple 872002 Voice/Data Communication Services - Wire/Cable Complex 872003 Voice/Data Communication Services - MPLS 872004 Voice/Data Communication Services - Video 872005 Voice/Data Communication Services - Local Service 872006 Voice/Data Communication Services - Long Distance 872007 Voice/Data Communication Services - Voice Mail 872008 Voice/Data Communication Services - PBX 872009 Voice/Data Communication Services - VOIP 872010 Voice/Data Communication Services - Key System 872011 Voice/Data Communication Services - Mobile/Wireless 872011 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Other)

307 Telecommunications Total

Total Expenditures
-
30,292 22,045
19,449 98,944 170,730
115,656 10,767 27,764 154,186
-
15,854 19,336 35,189 189,376

207

Employees Retirement System of Georgia

Expenditures by Sub Class (continued)

Account/ Subclass

Description

723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings

309 Capital Outlay

651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 Professional/Technical Services - Computer/IT 852000 Professional/Technical Services - Computer/IT Expenses

312 Contracts

750000 Transfers Out

314 Transfers

690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants

315 Grants

TOTAL EXPENDITURES State Funds Federal Funds Other Funds

Full Time Equivalent Positions Full Time Equivalent Consultants

Total Expenditures
722,612 7,079,292
7,801,904
-
9,340,268
9,340,268 8.00 26.00

208

Employees Retirement System of Georgia

Chapter 2, Section B - Expenditures by Application

Applications:
PARIS PeopleSoft Deferred Comp KRONOS

Description

Consultant FTE's

Position FTE's

FY 2007 Expenditures

22.00 0.81

4.00 0.25
0.25

7,410,292 25,028 99,700 64,162

TOTAL Applications Expenditures TOTAL Applications Positions
TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions
TOTAL EXPENDITURES TOTAL POSITIONS

22.81 3.19
26.00

4.50 3.50 8.00

7,599,182 1,741,086 9,340,268

209

Employees Retirement System of Georgia

Chapter 3 Applications Profile
(Program, Function, Business Impact, etc.)

Application A:
PARIS


Program or Sub-Program: Retirement System Description of Application Function:
To process pension system needs.

o Platform/Host: o Operating System: o Database:

HP Windows 2003 SQL Server

Annual Volume: Unit of Measure:
FY 2007 $7,410,292

593,247 Pay History Transactions
Consultant FTEs: 22.00

Staff FTEs: 4.00

Application B:
PEOPLESOFT
Program or Sub-Program: Retirement System Description of Application Function:
To process pension system needs.

o Platform/Host: o Operating System: o Database:

SUN UNIX Oracle

Annual Volume: Unit of Measure:
FY 2007 $25,028

32,500 Transactions
Consultant FTEs: 0.00

Staff FTEs: 0.25

Application C:
DEFERRED COMPENSATION
Program or Sub-Program: Retirement System Description of Application Function:
To process pension system needs.

o Platform/Host: o Operating System: o Database:

HP UNIX Oracle

210

Employees Retirement System of Georgia

Annual Volume: Unit of Measure:
FY 2007 $99,700

500,000 Transactions
Consultant FTEs: 0.81

Staff FTEs: 0.00

Application D:
KRONOS
Program or Sub-Program: Retirement System Description of Application Function:
Pension system operational support.

o Platform/Host: o Operating System: o Database:

HP Windows 2003 SQL

Annual Volume: Unit of Measure:
FY 2007 $64,162

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.25

211

Employees Retirement System of Georgia

Chapter 4 - Inventory & Capitalized Assets

ITEM
Mainframe Desktop workstations Laptop workstations Servers Other (where applicable):
Routers Switches Firewalls Network printers Workstation printers Plotters Scanners
Other
Wireless Devices

DESCRIPTION

QUANTITY
135 12 50
21 2 14 60

294

Capitalized Asset Value of IT Equipment:

$752,797

General Age and Condition of Equipment: Description of condition. Not Reported

212

State of Georgia
Information Technology Expenditures Report Fiscal Year 2007
For Period July 1, 2006 June 30, 2007
Georgia Governor's Office of Planning & Budget
0

Georgia Governor's Office of Planing & Budget
Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments
Agency Vision
The Office of Planning and Budget will be recognized as the guiding force for innovative public policy and sound fiscal management.
Agency Mission
The Office of Planning and Budget provides leadership in statewide fiscal management and public policy to improve the lives of Georgians. OPB will accomplish this mission with leadership from the Governor and in cooperation with the General Assembly, State Agencies, and other public and private organizations.
Agency Strategic Goals
Managing for Results.
Quality Workforce.
Information/Communication.
Agency IT Projects
PROJECT A: Annual Operating Budget and Amendments Application - BudgetNet AOB/Amendments Project Description and Benefit: This application assists OPB in meeting its statutory requirements of assuring budgetary compliance with the appropriation bill and subsequent spending authorizations. It allows all agencies with appropriated funds to enter their AOB or amendment through a web interface, and submit it to OPB. OPB then can review and approve the submission. E-mail notification accompanies every stage. The benefit is that every agency can use the application and it can provide enterprise wide reports by program and fund source for the entire state. It makes the budgetary compliance process practically paperless. Supports the state accounting system.
213

Georgia Governor's Office of Planning & Budget

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Complete/Maintenance

High

$2,000,000

State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT B: General Allotments Application - BudgetNet Allotments
Project Description and Benefit: This application is a statewide application for all agencies with appropriated funds. It permits OPB to meet its statutory requirement of approving agency allotment requests. It is a web-based application that permits agencies to enter their allotment request and submit it to OPB. It is reviewed and approved by OPB. A warrant is then issued and entered into the system for approval by the Comptroller. E-mail notification accompanies every stage. The application provides statewide reports that show the current status of appropriated funds and how much have been allotted by state fund source. It supports the state accounting system.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Complete/Maintenance

High

$750,000

State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT C: Capital Outlay Budgeting System Application - COBS
Project Description and Benefit: This is a web-based application that supports capital project budget requests as well as enables OPB to monitor the project through implementation. It is an enterprise application that enables the tracking of bond requests during the budget development cycle. This application has eliminated the need for paper submissions.

Project Status Project Priority Lifetime Cost of Project
FY 2007 Total Funding
Not Reported

Complete/Maintenance

High

$600,000

State Funds

Federal/Other Funds

Not Reported

Not Reported

PROJECT D: Governor's Legislative Information System - GLIS
Project Description and Benefit: This application permits the Executive Branch to track legislation through the House and Senate during the legislative process. It provides the status and pertinent information on each bill introduced in the General Assembly. It receives nightly updates from the General Assembly and thus eliminates the labor intensive process of tracking legislation.

Project Status

Complete/Maintenance

214

Georgia Governor's Office of Planning & Budget

Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

High $400,000
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT E: Budget Development Application - BudgetNet Budget Development
Project Description and Benefit: This is a web-based application that permits all agencies to submit budget request to OPB; OPB then can prepare recommendations to the Governor; and, the Governor's Recommendation is then prepared and submitted to the General Assembly. The application eliminates the need for paper submission, provides a statewide snapshot of the budget request by fund source, and is the basis for the Governor's Budget Report to the General Assembly.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Complete/Maintenance

High

$250,000
State Funds

Federal/Other Funds

Not Reported

Not Reported

PROJECT F: Tracking Application
Project Description and Benefit: This application permits OPB to track the Appropriation Bill through the House, Senate and Conference Committee. It enables OPB to enter notes during each phase of the bill. It produces an enterprise-wide snapshot of the bill and enables the printing of a tracking sheet. It eliminates the need for dozens of excel spreadsheets and their consolidation; it provides instant updates to management. It also can produce the Governor's Appropriation Bill and the final Appropriation Bill as signed by the Governor.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Complete/Maintenance

High

$250,000
State Funds

Federal/Other Funds

Not Reported

Not Reported

PROJECT G: Budget Development Application - BudgetTool
Project Description and Benefit: This application is being developed to take the place of the BudgetNet Budget Development application. It is a greatly simplified application written in MS .Net. It will provide more of the critical information not presently collected, enable agencies to seamlessly attach documents, and will enable the management of information to produce the needed output documents.

Project Status Project Priority

Construction/Implementation High

215

Georgia Governor's Office of Planning & Budget

Lifetime Cost of Project FY 2007 Total Funding
Not Reported

$850,000
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT H: Document Publishing Software
Project Description and Benefit: This project will involve procuring a COTS document publishing software to enable the production of the various budget documents - Budget Book, Budget-in-Brief, Appropriation Bill, etc. This will reduce significantly the labor need in the current process and will enable a more rapid response to last minute changes.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

RFP needed High $175,000
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT I: Issue Tracking System - ITS
Project Description and Benefit: This is an internal OPB application that permits agency and OPB users to report problems with any application supported by OPB. It also enables all users to request data advances as needed. It also permits users to request modifications and improvements needed in any application.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Complete/Maintenance

High

$75,000
State Funds

Federal/Other Funds

Not Reported

Not Reported

PROJECT J: Strategic Plans & Performance Measures
Project Description and Benefit: Collection of all strategic plans of all agencies of the state. Also, collects historical, current and projected performance measures by program.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Complete/Maintenance

Medium

$225,000
State Funds

Federal/Other Funds

Not Reported

Not Reported

216

Georgia Governor's Office of Planning & Budget
Agency Major IT Accomplishments
Tracking Application Implemented for the last legislative session and reduced manpower needed to track the appropriations bill.
BudgetNet - AOB/Amendments - integrated with PeopleSoft Program Ledger Enables the daily update of the PeopelSoft Program ledger with approved AOBs and Amendments.
BudgetNet Allotments - integrated with PeopleSoft Allotment Ledger Enables the daily update of the PeopelSoft Allotment ledger with approved Allotments.
217

Georgia Governor's Office of Planning & Budget
Chapter 2, Section A - Expenditures by Sub Class

Account/

Subclass

Description

APPROPRIATED COMMON LINE ITEM EXPENDITURES:

Salaries and Hourly Subtotal

501000 Regular Salaries

511000 Overtime

512000 Permanent Hourly

513000 Temporary Labor

Fringe Benefits Allocation

514000 F.I.C.A.

515000 Retirement

516000 Health Insurance

518000 Unemployment Insurance

519000 Workers' Compensation

520000 Merit System Assessments

598000 Pay for Performance

599000 Lapse 300 Personal Services

610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation

301 Regular Operating Expense

722000 Motor Vehicle

303 Motor Vehicle Purchases

Total Expenditures
1,215,819 3,703
88,756 127,027 204,290
1,639,595
34,741 9,477 12,390 1,370
862 20,049
78,889
-

218

Georgia Governor's Office of Planning & Budget

Expenditures by Sub Class (continued)

Account/ Subclass

Description

713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment

304 Equipment

814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Cap Threshold 819000 [IT Expenditure] Rents other than Real Estate 821000 [IT Expenditure] Computer/Telecomm Equipment 823000 [IT Expenditure] Software (Capitalized) 851000 [IT Expenditure] P/T Computer/IT 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support 872000 [IT Expenditure] Voice/Data-Vendors Non

305 Computer Charges

648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals

306 Real Estate Rentals

871001 Voice/Data Communication Services - GTA Computer 871002 Voice/Data Communication Services - GTA Data Network 871003 Voice/Data Communication Services - GTA Telecom 871000 Voice / Data Communication Services (GTA) 872001 Voice/Data Communication Services - Voice/Simple 872002 Voice/Data Communication Services - Voice/Complex 872003 Voice/Data Communication Services - MPLS 872004 Voice/Data Communication Services - Video 872005 Voice/Data Communication Services - Local Service 872006 Voice/Data Communication Services - Long Distance 872007 Voice/Data Communication Services - Voice Mail 872008 Voice/Data Communication Services - PBX 872009 Voice/Data Communication Services - VOIP 872010 Voice/Data Communication Services - Key System 872011 Voice/Data Communication Services - Mobile/Wireless 872012 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Other)

307 Telecommunications Total

Total Expenditures
16,733
16,733
89,323 230,244 232,723
191,699 119,882
1,013
139,330 259,139
64
1,263,417
-
221,787 22,707 995,713 1,240,207 16,308
2,077 45,807 17,011
6,956 238 245
210,544 137,493 57,423 494,102
1,734,309

219

Georgia Governor's Office of Planning & Budget
Expenditures by Sub Class (continued)

Account/ Subclass

Description

651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 Professional/Technical Services - Computer/IT 852000 Professional/Technical Services - Computer/IT Expenses

312 Contracts

750000 Transfers Out

314 Transfers

690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants

315 Grants

814000 [IT Expenditure] Supplies and Materials 816000 [IT Expenditure] Equipment Under Capitalization Threshold 872000 [IT Expenditure] Voice/Data-Vendors Non

612 Troops to Teachers

814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Capitalization Threshold 819000 [IT Expenditure] Rents other than Real Estate 821000 [IT Expenditure] Computer/Telecomm Equipment 823000 [IT Expenditure] Software (Capitalized) 851000 [IT Expenditure] P/T Computer/IT 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support 871000 Voice / Data Communication Services (To pay GTA Invoices) 872000 [IT Expenditure] Voice/Data-Vendors Non

672 Cost of Operations

TOTAL EXPENDITURES State Funds Federal Funds Other Funds

Full Time Equivalent Positions Full Time Equivalent Consultants

220

Total Expenditures
3,476,297 18,800 34,122 1,388
3,530,607
-
753 4,912 329 5,994 4,596 37,996 6,515
75,891 696
95,505 38,710 259,908 8,529,452 2,742,078 2,213,387
29.00 8.00

Georgia Governor's Office of Planning & Budget

Chapter 2, Section B - Expenditures by Application

Applications:

Description
Not Reported

Consultant FTE's

Position FTE's

FY 2007 Expenditures

TOTAL Applications Expenditures TOTAL Applications Positions
TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions
TOTAL EXPENDITURES TOTAL POSITIONS

8.00 8.00

29.00 29.00

8,529,452 8,529,452

221

Georgia Governor's Office of Planning & Budget
Chapter 3 Applications Profile
(Program, Function, Business Impact, etc.)
Not Reported
222

Georgia Governor's Office of Planning & Budget

Chapter 4 - Inventory & Capitalized Assets

ITEM
Mainframe Desktop workstations Laptop workstations Servers Other (where applicable):
Scanner Switches Firewalls Network printers Workstation printers
Other

DESCRIPTION
Dell Precision, Forensic Dell Latitude, Dell Inspiron Dell PowerEdge, HP ProLiant Fujitsu 5530C
Dell, Hewlett Packard, Sharp, Kidde FM-200, Fire Suppression System

Wireless Devices

QUANTITY
27 28 40
2 14
2
47

160

Capitalized Asset Value of IT Equipment:

$1,597,937

General Age and Condition of Equipment: Description of condition. Less than 7 years and in good condition.

223

State of Georgia
Information Technology Expenditures Report Fiscal Year 2007
For Period July 1, 2006 June 30, 2007
Georgia Department of Human Resources
0

Georgia Department of Human Resources
Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments
Agency Vision
Stronger families for a stronger Georgia. To be a resource for strengthening families, not a substitute. Supporting their self-sufficiency. Helping them protect their vulnerable children and adults.
Agency Mission
The Georgia Department of Human Resources, in partnership with others, will effectively deliver compassionate, innovative and accountable services to individuals, families and communities.
Agency Strategic Goals
Working/Self-Sufficient Customers: Increasing the number of DHR families achieving selfsufficiency through work or work related activities.
Home/Community-Based Services: Increasing the supply and use of home and communitybased human services.
Technology Access: Increasing customer and staff access to information that improves productivity.
Employee Engagement: Improving DHR employee engagement with customers.
Prevention: Increasing the number of Georgians engaging in behaviors that promote healthy lifestyles.
224

Georgia Department of Human Resources

Agency IT Projects
PROJECT A: Collaborative Development Environment
Project Description and Benefit: Build a shared common environment to support software development best practices, advance team development and business integration and minimize operational support cost.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
$2,517,108

Complete/Maintenance

Medium

Not Reported

State Funds
$0

Federal/Other Funds
$2,517,108

PROJECT B: Strategic National Stockpile
Project Description and Benefit: Successful implementation of a State-wide Inventory and Patient Tracking system per the IPTS functional requirements.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
$780,000

Planning/Analysis/Design

High

Not Reported

State Funds
$0

Federal/Other Funds
$780,000

PROJECT C: Data FM
Project Description and Benefit: A total of 437 DataFM receivers will be installed, which includes all GHA acute care hospitals, 18 DPH District Offices, and 159 county Health Departments. The statewide system will be operational twenty-four (24) hours a day, seven (7) days a week (24/7), as well as 365 days a year.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
$422,340

Construction/Implementation

Medium

Not Reported

State Funds
$0

Federal/Other Funds
$422,340

PROJECT D: Emergency Preparedness Operation Communications
Project Description and Benefit: Develop a comprehensive communications strategy and plan to support emergency response and coordination in DPH and with DHR and its subordinate divisions and offices, and implement improvements to public health

225

Georgia Department of Human Resources

communications capabilities. This includes procuring a Broadcast Alerting and Notification system.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
$1,200,000

Planning/Analysis/Design

High

Not Reported

State Funds
$0

Federal/Other Funds
$ 1,200,000

PROJECT E: Emergency System for the Advanced Registration of Volunteer Health Care Professions

Project Description and Benefit: The ESAR-VHP system will provide DHR's Division of Public Health with an electronic database for health care personnel who volunteer to provide aid in an emergency period, prior to, and during any event.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
$ 447,000

Planning/Analysis/Design

Not Reported Not Reported
State Funds
$0

Federal/Other Funds
$447,000

PROJECT F: CareWare
Project Description and Benefit: The Ryan White Comprehensive AIDS Resources Emergency (CARE) Act is a Federal legislated program that addresses the unmet health needs of persons living with HIV disease. HRSA has funded and fielded the CAREWare application to meet those needs to all 50 states. Georgia is in Pilot and has a plan of fielding this to all CAREWare users by the end of Calendar year 2007. It is a central server system maintained by OIT and Administered by Public Health.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Construction/Implementation

Not Reported

Not Reported

State Funds

Federal/Other Funds

Not Reported

Not Reported

PROJECT G: Environmental Health Information System (EHIS)
Project Description and Benefit: EHIS will provide the Environmental Agencies and Central office with the reporting and tracking information that they need to conduct day to day business. This system should provide the districts and central office of EH the ability to analyze and report as required, mandated or desired to provide better EH services to the state of Georgia.

226

Georgia Department of Human Resources

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Planning/Analysis/Design

Not Reported

Not Reported

State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT H: Outbreak Management
Project Description and Benefit: This system will provide Public Health with the means to track and report outbreaks to the CDC and other state agencies before, during and after a major outbreak as defined by the CDC.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
$0

Complete/Maintenance

Not Reported

Not Reported (CDC Funded)

State Funds

Federal/Other Funds

$0

$0

PROJECT I: AIMS - Web Development
Project Description and Benefit: AIMS (Aging Information Management System) is the production system for that encompasses the many varied services for older Georgians delivered by the Division of Aging Services (DAS). The conversion of AIMS to a web-based system has been an ongoing process over the last three years. The last AIMS module will be converted to web-based technology in FY07. This module is the Area Plan module which includes DAS's extensive budgeting and planning process.

Project Status
Project Priority Lifetime Cost of Project FY 2007 Total Funding
$300,000

RFP Not Needed Construction/Implementation

Medium

$ 350,000

State Funds
$300,000

Federal/Other Funds
$0

PROJECT J: OCSS Guideline Calculator
Project Description and Benefit: The Child Support Guideline Calculator is an enhancement to the OCCS Constituent Services Portal. This application will be the official calculator for Georgia child support orders effective 1/1/2007. The calculator incorporates extensive changes to the way child support obligations are determined resulting from recent state legislation and the work of the Georgia Child Support Commission. The new application will be available through the portal to all interested parties - parents, lawyers, judges, and OCSS.

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Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
$400,000

RFP Not Needed Construction/Implementation

High

$400,000

State Funds
$136,000

Federal/Other Funds
$264,000

PROJECT K: Vital Events Information System (VEIS)
Project Description and Benefit: The Vital Events Information System Project (VEIS) is the implementation of a web-based vital events registration system. The project includes the implementation of an Electronic Birth Registration System (EBRS), Electronic Death Registration System.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
$4,128,418

Construction/Implementation

High $4,128,418

State Funds
$1,000,000

Federal/Other Funds
$3,128,418

PROJECT L: Food Stamps - Portal

Project Description and Benefit: This project is to add the Food Stamp application to the Ga.Gov portal. This will allow the citizens of GA the ability to see if they be eligible for Food Stamps and if so apply online. This will have the benefit of reaching those citizens who may not otherwise apply in the DFCS office for Food Stamps, and will facilitate the Caseworkers application processing.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Will Need RFP Not Reported $2,614,200
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT M: Georgia Shines (SACWIS)
Project Description and Benefit: The SACWIS information and case management system was designed to improve the effectiveness, efficiency, consistency and timeliness of social services provision to families and children. It will allow the sharing of information across programs in a secure environment. RFP completed and vendor selected, contract awarded in November 2005, finalized application requirements.

Project Status Project Priority

Construction/Implementation High

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Georgia Department of Human Resources

Lifetime Cost of Project FY 2007 Total Funding
$67,748,132

$84,122,381
State Funds
$41,837,253

Federal/Other Funds
$25,910,879

PROJECT N: OCSS Performance Improvement and Efficiency Project
Project Description and Benefit: The OCSS (Office of Child Support Services) PIE (Performance Improvement and Efficiency) Project is a 14 month project to make significant enhancements to $TARS to further automate OCSS business processes and to improve the efficiency of OCSS staff. The project will incorporate changes resulting from the federal Deficit Reduction Act and will align $TARS to changes in OCSS business processes resulting from the ongoing PIE review and analysis of OCSS operations.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
$0

Complete/Maintenance

High

$ 2,148,000

State Funds
$0

Federal/Other Funds
$0

PROJECT O: AVATAR
Project Description and Benefit: CSM has notified DHR the life cycle of the BHIS application is completed with no new features/functions to be developed or released for the BHIS application without the costs borne by the State. Migration to Avatar will allow the state to continue to benefit from ongoing enhancements over the remaining life of the support agreement. Avatar is the planned product upgrade offered by Creative Socio-Medics under its contract with the state

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
$2,435,000

Complete/Maintenance

High

$ 4,065,796

State Funds
$2,435,000

Federal/Other Funds
$0

PROJECT P: Community Systems
Project Description and Benefit: The Community System will replace the current DMHDDAD's mainframe system, (31 years old) which supports only episode-level reporting. New business and/or regulatory demands require an encounter-level payment and reporting mechanism for services rendered.

Project Status Project Priority

RFP needed Planning/Analysis/Design
High

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Lifetime Cost of Project FY 2007 Total Funding
$4,000,000

$ 4,841,200
State Funds
$4,000,000

Federal/Other Funds
$0

PROJECT Q: ROCI
Project Description and Benefit: ROCI is a web-based, reporting and investigating system. The system addresses the division's initiative to identify deaths and serious incidents and take action to correct identified problems.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
$207,340

Complete/Maintenance

High

$ 301,600

State Funds

Federal/Other Funds

$207,340

$0

PROJECT R: TRIP$
Project Description and Benefit: The new consolidated application will eliminate duplicated transportation efforts and more effectively utilize DHR's contracted transportation providers. The scope of this application is for the TSS State Office, Regional Transportation Offices and Regional Managers of DHR Divisions to have access, at the state and local level, to an automated system to develop transportation service needs for each region, to include trip needs, client information and costs for their areas. They must develop allocations, within budget constraints, for the needs of each region and manage resources within their areas.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
$60,000

Construction/Implementation

Low

Not Reported

State Funds

Federal/Other Funds

$60,000

$0

PROJECT S: Business Continuity Planning
Project Description and Benefit: Federal mandates and state regulations require DHR to establish a business continuity plan. The technology aspect of this requirement is the responsibility of the DHR Office of Information Technology. Without a strategy for providing DHR resource availability, DHR would not be able to provide services for our families and children putting them at high risk.

Project Status Project Priority Lifetime Cost of Project

Complete/Maintenance High Not Reported

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FY 2007 Total Funding
$1,000,000

State Funds
$1,000,000

Federal/Other Funds
$0

PROJECT T: Contract Audit Management System
Project Description and Benefit: The objective of this project is to replace the current CRS, CRS, CDS and ATS systems by integrating the functions into an integrated web based Contract Audit Management System. This will provide the Office of Financial Services and the Office of Audits the ability to effectively manage all Department of Human Resource contracts.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
$150,000

Planning/Analysis/Design

High $ 290,000
State Funds
$150,000

Federal/Other Funds
$0

Agency Major IT Accomplishments
Child Protective Services (Statewide Automated Child Welfare Information System (SACWIS))
The SACWIS information and case management system was designed to improve the effectiveness, efficiency, consistency and timeliness of social services provision to families and children. It will allow the sharing of information across programs in a secure environment. Successfully implemented two pilot sites and moving towards full roll-out by March 2008.
AIMS
AIMS is the production system that supports the many varied programs of the Division of Aging Services (DAS). Significant new enhancements to AIMS this year included the new Adult Protective Services (APS) module. The APS program was transferred to DAS from DFCS, and this new functionality incorporates APS cases into AIMS. This new module uses web-based technology and is one more step in the ongoing process to completely convert AIMS to a web-based system.

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Asset Management
The Enterprise Asset Management System (EAM) provides a secure and automated process for managing all DHR assets. This project directly supports the DHR strategic goals of "Cost Control" and "Process Improvement". The management of assets can be broken down into several key areas, Asset Inventory, Software usage and Software compliance. The system is now used to support agency refresh planning and projections.
AVATAR Upgrade
The AVATAR Upgrade replaces Netsmart (NTST) Behavioral Healthcare Information System (BHIS) the Division of MHDDAD current hospital system. The AVATAR Hospital Information System will replace the existing hospital census management and billing applications. The project was successfully implemented in September 2007.
Bio Terrorism (BT) Public Health Directory
The Public Health Directory was created to assist in the initial response to a terrorist attack or covert event as it relate to public health. The directory is a critical component of the comprehensive operational communication strategy for BT. It was operational as of February 2006 and provides for a ingle directory for Public Health Directors, Doctors, Nurses, and Pharmacist located within the state of Georgia with notifications and emergency alerts to an extended health community. We are now gathering requirements for upgrading the directory to support the CFC components of PHIN.
Mainframe Upgrade
DHR has been working closely with GTA to upgrade the databse software for our mainframe applications. These upgrades allow for more security and streamlining of processes.
Desktop Security Suite Rollout
The Work Station Configuration Management Initiative will lower support costs, improve availability, and will help ensure security. The Desktop Security Suite that was rolled out consist of the components, Anti-Virus, Anti-Spyware, and Patch Management. This rollout now includes server security monitoring tools that have increased our ability to protect our network from outside threats.
Distance Learning Initiatives
The Satellite Distance Learning project was designed to create a statewide network of training sites capable of receiving programs broadcast by the Centers for Disease Control and Prevention's Public Health Training Network. DPH identified 31 priority public health and hospital sites for the installation based on a goal of ensuring access no more than 45 minutes from any potential viewer's worksite. In addition, DPH is establishing a network of videoconferencing sites on the GSAMS network to increase local
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opportunities for distance learning and improve communications between the state and the districts and among the districts at reduced travel costs. Installed 26 satellite receiving across the state and installed videoconferencing systems at sites across the state.
Enterprise Project Management (EPM)
'The Enterprise Project Management was upgraded in year 2007 using Microsoft Project Server and SharePoint. This provides DHR management with the critical information it needs to make timely and informed decisions. In addition, it assist in keeping the organization's project portfolio in line with strategic initiatives and priorities and to promote successful projects through the provision of a shared, standardized environment for project teams.
Information Security Policies, Standards, Guidelines, and Best Practices
Information Security Policies, Standards, Guidelines, and Best Practices have been developed to set the enterprise security strategy. These represent the foundation for the Information Security Program, and were designed and implemented to safeguard DHR's information assets. Policies published in ODIS and awareness program initiated.
Request Management System (RMS)
The Request Management System (RMS) is a web-based system designed to provide endto-end tracking of all requests for OIT services, excluding routine Help Desk tickets. FY07 Milestones include: Application Software Requests module upgraded to include customer and OIT estimated delivery dates; 5111 purchase order tracking and tracking for Critical Incident reporting.
Monitoring of Critical Incident Applications
OIT as part of the Commissioner's WIG initiative is now monitoring all Critical Incident Reporting Systems for DHR. State and private service providers report serious incidents with their consumers throughout the state of Georgia to DHR. The project began in FY07, milestone accomplishments include: adding automated tracking of CIR applications using Oracle controls and gathering metrics for reporting application availability.
Security Risk Mitigation for Bio-Terrorism Program Established
The Bio-Terrorism Security Risk Assessment is a comprehensive security plan that included all layers of the enterprise architecture and to implement enhancements to support the Department of Human Resources (DHR), Office of Information Technology (OIT), Division of Public Health (DPH) Bioterrorism (BT) and Emergency Event Detection, Investigation and Response Activities. Milestones for FY07 include: implementing 650 security appliances (i.e. firewalls) across the 159 Public Health counties.
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Vital Events Information System (VEIS)
The Vital Events Information System went into production in August 2007. VEIS replaced all of the historic images, paper records and the (VRIS) document management system with a single integrated web based system. The new system offers improved quality and timeliness of services to the DHR/Public Health customers and aligns Public Health with federal and health IT standards for Records. Milestones for 07 include: Implementation of birth, death, marriage and divorce record management and real time access to newborn screening information.
Business Continuity Planning
'Federal mandates and state regulations require DHR to establish a business continuity plan. The technology aspect of this requirement is the responsibility of the DHR Office of Information Technology. Without a strategy for providing DHR resource availability, DHR would not be able to provide services for our families and children putting them at high risk. Millstones for FY07 include: Documenting plans for all divisions and offices within DHR. Next phase is to conduct table top exercises for the OIT disaster recovery procedures.
SUCCESS Medicaid
The DHR OIT and DFCS initiated a 24 month project to address the backlog of pending Change Request in the SUCCESS application. This project has been divided into 6 month phases. Phase I completed in FY06 and Phase II in F07.
OCSS Performance Improvement and Efficiency Project
The OCSS (Office of Child Support Services) PIE (Performance Improvement and Efficiency) Project made significant enhancements to $TARS to further automate OCSS business processes and to improve the efficiency of OCSS staff. The project incorporated changes resulting from the Federal Deficit Reduction Act and aligned $TARS to changes in OCSS business processes resulting from the PIE review and analysis of OCSS operations.
Secure FTP Service
We are currently servicing DFCS/CAREWare, DFCS/Child Welfare, PH and DOE/Babies Can't Wait, and DFCS/HIV Section, removing the risk associated with the exchange of sensitive data via insecure means.
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Chapter 2, Section A - Expenditures by Sub Class

Account/

Subclass

Description

APPROPRIATED COMMON LINE ITEM EXPENDITURES:

Salaries and Hourly Subtotal

501000 Regular Salaries

502000 Annual Leave Pay

503000 Other Supplemental Pay

511000 Overtime

512000 Permanent Hourly Labor

513000 Temporary/Casual Labor

Fringe Benefits Allocation

514000 FICA

515000 Retirement

516000 Health Insurance

517000 Personal Liability Insurance

518000 Unemployment Insurance

519000 Worker's Compensation

522000 Drug Testing

599000 Lapse

300 Personal Services

612000 Motor Vehicle Expense 613000 Printing & Publications 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment Under $1,000 617000 Water & Sewer 618000 Energy 619000 Rents - Other than Real Estate 620000 Insurance & Bonding 622000 Freight 625000 Discounts Lost 626000 Procurement Card 627000 Other Operating Expense 640001 Travel 814000 Computer Supplies 816000 Server Systems 871000 Voice/Data-GTA Telecos 872004 Voice/Data Com Svcs 872011 Voice/Data Com Svcs
301 Regular Operating Expense

302 Travel

713000 Capital Lease/I P Prin 722000 Motor Vehicle Purchases

303 Motor Vehicle Purchases

Total Expenditures
10,907,522 136,877 16,101 464,664 800,617
1,132,069 1,848,534
15,306,385
1,154 288 35,189 125,971 44,353
42 316 122,404 177,775 532 4,746 511 59 522 513,863
-
-

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Expenditures by Sub Class (continued)

Account/ Subclass

Description

616000 Equipment Under $5,000 619000 Rents - Other than Real Estate 713000 Capital Lease/I P Prin 720000 Equipment Over $5,000 821000 Computer Equipment $5,000
304 Equipment

814000 Computer Supplies 815000 Repairs & Maintenance 816000 Equipment Under $5,000 819000 Computer Rents other than Real Estate 821000 Computer Equipment $5,000 823000 Computer Equipment $5,000 851000 Computer Per Diem and Fees 853000 Computer Contracts 661000 GTA Computer Billings 863000 Computer Software 864000 Computer Software 821000 Computer Equipment 873007 Voice/Data Communication Svcs - Other
305 Computer Charges

306 Real Estate Rentals 816100 Mobile Communication Devices 871001 Voice/Data-Comp Svcs GTA 871002 Voice/Data-Comp Svcs GTA 871003 Voice/Data-GTA Telecommunication 871050 Data - Other 871000 Data Telecommunications Subtotal 872001 Voice/Data Communication Svcs - Wire/Cable Simple 872002 Voice/Data Communication Svcs - Wire/Cable Complex 872003 Voice/Data Communication Svcs - MPLS 872004 Voice/Data Communication Svcs - Video 872005 Voice/Data Communication Svcs - Local Svcs. 872006 Voice/Data Communication Svcs - Long distance Svcs. 872007 Voice/Data Communication Svcs - Voice Mail 872010 Voice/Data Communication Svcs - Key System 872011 Voice/Data Communication Svcs - Mobile/Wireless 872012 Voice/Data Communication Svcs - Other 872000 Other Telcommunications Subtotal 873004 Voice/Data Communication Svcs - Other 873005 Voice/Data Communication Svcs - Other 873010 Voice/Data Communication Svcs - Other 873011 Voice/Data Communication Svcs - Other 873000 Other Telcommunications Subtotal

307 Telecommunications Total

Total Expenditures
420,339 420,339
583,326 542,119 6,391,583
7,163 31,458 58,046
250 1,158,421 7,481,467 250 16,254,083
784 29,273,085
539,791 9,342,406
39,156,066
56,356 -
163,389 691,320
51,982 65 69
946,031 512,143
4,909 2,426,265
3,337 556 541 83
4,518
41,586,848

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Expenditures by Sub Class (continued)

Account/ Subclass

Description

851000 Per Diem & Fees 852000 Per Diem & Fees - Expenses

308 Per Diem & Fees

651000 Per Diem & Fees 653000 Contracts- Other 654000 Contracts - State Org. 851000 P/T Computer/IT 852000 P/T Services-Third Party

312 Contracts

814000 Computer Supplies 872010 Voice/Data Communication Svcs - Mobile/Wireless
315 Grants & Benefits

TOTAL EXPENDITURES State Funds Federal Funds Other Funds

Full Time Equivalent Positions Full Time Equivalent Consultants

Total Expenditures
-
-
17,156 382,520 350,000 20,738,924
12,000
21,500,600
129 135 264 -
95,582,382 50,566,182 42,934,157 2,082,044
238.91 138.17

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Chapter 2, Section B - Expenditures by Application

Description
Applications: ACORN ADAMS Aegis AIMS (Aging Information Management System) Assets Data Base Audit Security Audit Tracking System AVATAR Bank Match Behavioral Health Information Systems(Sunrise) BioTerrorism BT Cross Functional Components Budget Alloction System Business Continuity Plan Business Object Implementation Careware Case Registry Cash Management System CDC Implementation Childcare (CCRS) CICS Client Banking System Commuity Base System Contract Reporting System Contract Tracking System Contract Writing System Control Drug Tracking System Cost Control System CPRS (Case Planning and Reporting) Criminal History CRS (Client Registry System) Data Mart Implemetation Debt Setoff DHR Remote Site Transmission Directory Document Management EBILLS EBT (Electronic Benefit Transfer) E-Commerce

Consultant FTE's 1.29 0.53
8.72
0.38
1.05 0.60 1.19

Position FTE's
1.43 0.26 4.48 5.07
0.25
3.09
0.12 0.07 1.38 0.01 0.64
0.07
0.03 0.17 0.03 0.06 0.28
0.01 0.01 0.02 0.04 0.10
0.01 0.15
0.02 0.01 0.04 0.16 0.02

FY 2007 Expenditures
102,942 18,673 557,115
1,053,097 79
18,113 147
221,592 26,663 1,173,117 7,596,988
8,675 4,911 98,915 1,090 45,918 32,724 5,236
329 134,146
12,185 2,401 4,493 2,052
257 1,072
592 1,185 6,640 171,859 689,895 840 145,242
1,157 728 2,971 578,902 1,326

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Expenditures by Application (continued)

Applications:

Description

EDP CC (Electronic Data Processing for Cost Control System) E-Form EMS Certification Energy (Low income Home Energy Assistance Program) Environmental Health Info. Systems Exit Interview Facility & Location Guide FACS (Financial Accounting Cost System)
Family Planning Foster Care Grievance Foster Care Recruitment GARS General Portal GRITS (Georgia Registration for Immunization Transaction System) Human Resources Operations Development Injuury Prevention Internal Investigation - Case Tracking ISIS Laboratory information Laboratory Information System Learning Management System Legislative Tracking Mental Health/Mental Retardation Info. System MH/MR Community Information Systems MP2 Multiple Offender New Hire Newborn Surveillance Tracking Systems NOSS (Network Operations for Social Services) NRI/ORYX Information System Nurse Alert Office fo Information Technology - No Contracts Office of Fraud & Abuse Case Tracking System Online Directive Information System OPBS (Office of Planning and Budget Services) Partner Communication Perpetual Inventory Control System Personnel Management PH Information Systems PIE Portal - Constituent Services Portal - Content Project Portal - CWESP

Consultant Position

FTE's

FTE's

FY 2007 Expenditures

0.86 0.28 36.39 0.67 0.49 0.04
6.74 0.28
8.13

0.17 0.13 0.19 0.79 0.08 0.12 0.14
0.01 0.26
0.15 0.2
0.29 0.02 1.35 0.07 0.03 0.06 0.23
0.05 0.11 0.19 2.24
1.73

11,975 9,106 13,470 243,316 6,093 8,862 10,193 3,383 97,016
739 94 113 99,728
1,198,147 12
10,664 355
245,482 137,066
284 21,011 1,425 96,921 3,144,408 4,976 1,984 112,285 4,706
16,235 329
414,763 3,403 8,014 285 13,581
158,274 1,463
1,145,908 432,741

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Expenditures by Application (continued)

Description
Applications: Portal - Quick Hits Portal - Quick Hits Applications Portal - Shared Front End Portal - WMCC (Where's My Child's Check) Provider Services PSDS (Protective Services Data Systems) Purchase & Reporting System Report Writer Reporting Filing Request Management System Reunion Registry Revenue Maximization RMSS (Random Moment Sample Study) ROCI SACWIS (Statewide Automated Child Welfare Information System ) SENDSS Service Delivery Sharepoint STARS Rewrite (Support, Tracking, Accounting and Reporting System) Statewide & Local DSS Statewide Inventory Statistics Strategic National Stockpile Logistics Stream Video SUCCESS (System for Uniform Calculation Of Economic Support Services) System & Web Tax Intercept Teenwork Time Accounting Transportation UAS (Uniform Accounting System) Vehicle Insurance Vital Events Information System Vital Records Vital Records Birth Vital Records Death Web Enabled ADHOC Reporting System Web Facility Search & Locations

Consultant FTE's

Position FTE's

FY 2007 Expenditures

0.05

7,110

0.01

0.36 0.93 0.69 3.05
18.8
36.39
2.01 0.97 0.96

0.02 1.03
0.24 0.21 2.74
10.71
0.05
10.24 0.99 0.08 0.01 0.06 0.02
7.41 0.06
0.24 0.28 1.83
0.2 0.01 0.67 0.36
0.02 0.07

657
125 56 1,125 73,791 344 17,053 93,218 410,910
3,116,126 392,773 185 3,678
15,029,582 70,344 15,934 1,128 4,156 1,571
19,664,129 4,077 300 17,177
20,065 131,504 488,084
877 47,834 652,376 21,980 209,233
1,140 6,230

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Expenditures by Application (continued)

Description Applications: Wednesday's Child WIC (Women, Infants and Children) WIS WORX
TOTAL Applications Expenditures TOTAL Applications Positions
TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions
TOTAL EXPENDITURES TOTAL POSITIONS

FTE's
131.85 6.32
138.17

FTE's

Expenditures

0.88
1.21 0.19

63,509 322,334
86,537 13,391

66.48

61,393,721

172.43 238.91

34,188,661 95,582,382

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Chapter 3 Applications Profile
(Program, Function, Business Impact, etc.)

Application A:
ACORN - (ACO Regulatory Needs)
Program or Sub-Program: Various Description of Application Function:
The purpose of the ACORN Project is the development of six sub-systems that can meet the unique ORS business needs by leveraging the capabilities of the current ACO system. The project will be performed using a phased approach and by employing ORACLE, Web development, and Crystal Reports. The system will support the regulation of health care facilities, nursing homes, personal care homes, and residential child care facilities.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $102,942

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 1.43

Application B:
ADAMS - (Adoption System)
Program or Sub-Program: Various Description of Application Function:
This application consists of 4 modules: ADAM Child that tracks the adoption process from the child prospective. ADAM Family that tracks the adoption process from the parent
prospective. Adoption Supplement tracks the funds associated with an adoption. AFiles tracks the petition information for adoptions.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $18,673

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.26

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Application C:
AEGIS - (Adoption System)
Program or Sub-Program: Various Description of Application Function:
The AEGIS application software supports provision of direct PH clinical services at County and District Health Department sites by maintaining clinical service records, and providing billing and scheduling functionality. AEGIS currently manages 30-40% of the state PH client base supporting over 1,000 AEGIS end users. The application supports 40 PH programs.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $557,115

1,000,000 Transactions/Year
Consultant FTEs: 1.29

Staff FTEs: 4.48

Application D:
AIMS - (Aging Information Management System)
Program or Sub-Program: Various Description of Application Function:
AIMS is the original integrated system that enables DAS to effectively manage services to older Georgians at both the program and client level. It includes administrative and budget functions, client demographic data, and client service data. This initiative transitions AIMS to a web-based application that is easier to use and accessible by all providers on the Division of Aging Services (DAS) network of contracted caregiver services. The AIMS Web applications include modules for LTCO, GeorgiaCares, Security Administration, Service Logs and ELAP. By December 2004, this system will be expanded to include the Client, CCSP Service Authorization, and Adult Protective Services modules.

o Platform/Host: o Operating System: o Database:

Windows NT Windows Oracle

Annual Volume: Unit of Measure:
FY 2007 $1,053,197

5,462,856; 38,310 (FY2005) Units of Service; Clients
Consultant FTEs: 0.53

Staff FTEs: 5.07

Application E:
ASSETS DATABASE
Program or Sub-Program: Various

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Description of Application Function: Not Reported

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $79

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.00

Application F:
AUDIT SECURITY
Program or Sub-Program: Various Description of Application Function:
Not Reported

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $18,113

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.25

Application G:
AUDIT TRACKING SYSTEM
Program or Sub-Program: Various Description of Application Function:
Tracks the auditing of DHR provider contracts.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $147

2,000 Contracts
Consultant FTEs: 0.00

Staff FTEs: 0.00

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Application H:
AVATAR
Program or Sub-Program: Various Description of Application Function:
Replacement of existing BHIS systems.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $221,592

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 3.09

Application I:
BANK MATCH
Program or Sub-Program: Various Description of Application Function:
Not Reported.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $26,663

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 3.09

Application J:
BEHARIORAL HEALTH INFORMATION SYSTEMS (Sunrise)
Program or Sub-Program: Various Description of Application Function:
Not Reported.

o Platform/Host: o Operating System: o Database:

Sun Work Stations Solaris Oracle, Cache (Proprietary)

Annual Volume: Unit of Measure:
FY 2007

Not Reported Not Reported
Consultant FTEs:

Staff FTEs:

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Georgia Department of Human Resources

$1,173,117

0.00

0.00

Application K:
BIOTERRORISM
Program or Sub-Program: Various Description of Application Function:
Not Reported.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $7,596,988

Not Reported Not Reported
Consultant FTEs: 8.72

Staff FTEs: 0.00

Application L:
BT CROSS FUNCTIONAL COMPONENTS
Program or Sub-Program: Various Description of Application Function:
Replacement of existing BHIS systems.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $8,675

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.12

Application M:
BUDGET ALLOCATION SYSTEM
Program or Sub-Program: Various Description of Application Function:
The BAS system was implemented in 1997. The system supports the allocation of budget appropriations. The allocated monies are committed via contracts (ROCS). Budget allocations are tracked to the provider level. The BAS system is undergoing a planned for maintenance upgrade from Visual Basic 6 to .NET.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

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Annual Volume: Unit of Measure:
FY 2007 $4,911

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.07

Application N:
BUSINESS CONTINUITY PLAN
Program or Sub-Program: Various Description of Application Function:
Not Reported

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $98,915

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 1.38

Application O:
BUSINESS OBJECT IMPLEMENTATION
Program or Sub-Program: Various Description of Application Function:
Not Reported.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $1,090

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.01

Application P:
CAREWARE
Program or Sub-Program: Various Description of Application Function:
HIV COTS application provided by Federal Government to track AIDS patients.

o Platform/Host: o Operating System:

Not Reported Not Reported

247

Georgia Department of Human Resources

o Database:

Not Reported

Annual Volume: Unit of Measure:
FY 2007 $45,918

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.64

Application Q:
CASE REGISTRY
Program or Sub-Program: Various Description of Application Function:
Not Reported.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $32,724

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.00

Application R:
CASH MANAGEMENT SYSTEM
Program or Sub-Program: Various Description of Application Function:
Uses daily check issuance data, calculates the amount and source of funds to be deposited daily.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $5,236

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.07

Application S:
CDC IMPLEMENTATION
Program or Sub-Program: Various Description of Application Function:
Not Reported.

248

Georgia Department of Human Resources

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $329

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.00

Application T:
CHILD CARE REPORTING SYSTEM (CCRS)
Program or Sub-Program: Various Description of Application Function:
CCRS maintains the data entered from 133 County DFCS Offices about the responsible client/guardian and the children receiving subsidized childcare benefits. This data is required for reporting the distribution of Federal Childcare Block Grant Funds to the Administration of Children and Families (ACF).

o Platform/Host: o Operating System: o Database:

IBM 9672 Z77 Enterprise OS 390 version 10 (system for specific server) DB2 v7.0

Annual Volume: Unit of Measure:
FY 2007 $ 134,146

1,098,531 Transactions
Consultant FTEs: 0.38

Staff FTEs: 0.03

Application U:
CICS


Program or Sub-Program: Various Description of Application Function:
Not Reported

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $ 12,185

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.17

249

Georgia Department of Human Resources

Application V:
CLIENT BANKING SYSTEM
Program or Sub-Program: Various Description of Application Function:
Not Reported

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $ 2,401

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.03

Application W:
COMMUNITY BASE SYSTEM
Program or Sub-Program: Various Description of Application Function:
Not Reported

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $ 4,493

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.06

Application X:
CONTRACT REPORTING SYSTEM
Program or Sub-Program: Various Description of Application Function:
Reports on vendor performance pertaining to DHR contracts tracking quarterly reports from DHR contract managers.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

250

Georgia Department of Human Resources

Annual Volume: Unit of Measure:
FY 2007 $ 2,052

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.28

Application Y:
CONTRACT TRACKING SYSTEM
Program or Sub-Program: Various Description of Application Function:
Tracks the performance of vendors for specific DHR contracts.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $ 257

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.00

Application Z:
CONTRACT WRITING SYSTEM
Program or Sub-Program: Various Description of Application Function:
OFS Desktop application for creating contracts.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $ 1,072

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.01

Application AA:
CONTROL DRUG TRACKING SYSTEM
Program or Sub-Program: Various Description of Application Function:
Not Reported

251

Georgia Department of Human Resources

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $ 592

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.01

Application AB:
COST CONTROL SYSTEM
Program or Sub-Program: Various Description of Application Function:
CCS - Cost Control System--Uses input from DOAS PRISM system to provide data for DHR to record and pay the DOAS computer and telecommunication bills.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $ 1,185

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.02

Application AC:
CPRS (Case Planning and Reporting)
Program or Sub-Program: Various Description of Application Function:
Interim system to track child cases until the full State Automated Child Welfare Information System (SACWIS) is developed. Note: This application is maintained by AOC (Administrative Office of the Courts). OIT provides data base support only.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007

Not Reported Not Reported
Consultant FTEs:

Staff FTEs:

252

Georgia Department of Human Resources

$ 6,640

0.00

0.04

Application AD:
CRIMINAL HISTORY
Program or Sub-Program: Various Description of Application Function:
OIS internal investigatory tracking and reporting system for employment applicant processing.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $ 171,859

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.10

Application AE:
CRS (Client Registry System)
Program or Sub-Program: Various Description of Application Function:
Not Reported

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $ 689,895

Not Reported Not Reported
Consultant FTEs: 1.05

Staff FTEs: 0.00

Application AF:
DATA MART IMPLEMENTATION
Program or Sub-Program: Various Description of Application Function:
Not Reported

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

253

Georgia Department of Human Resources

Annual Volume: Unit of Measure:
FY 2007 $ 840

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.01

Application AG:
DEBT SETOFF
Program or Sub-Program: Various Description of Application Function:
Not Reported

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $ 145,242

Not Reported Not Reported
Consultant FTEs: 0.60

Staff FTEs: 0.15

Application AH:
DIRECTORY
Program or Sub-Program: Various Description of Application Function:
Not Reported

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $ 1,157

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.02

Application AI:
DOCUMENT MANAGEMENT
Program or Sub-Program: Various Description of Application Function:
Not Reported

254

Georgia Department of Human Resources

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $ 728

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.01

Application AJ:
EBILLS
Program or Sub-Program: Various Description of Application Function:
Not Reported

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $ 2,971

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.04

Application AK:
EBT (Electronic Benefit Transfer)
Program or Sub-Program: Various Description of Application Function:
EBT is the interface system between the eligibility system SUCCESS and the financial agent, J.P. Morgan EFS. It provides demographic and benefit authorization information from SUCCESS to J.P. Morgan EFS for Food Stamp and TANF (Temporary Assistance for Needy Families).

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $ 578,902

Not Reported Not Reported
Consultant FTEs: 1.19

Staff FTEs: 0.16

255

Georgia Department of Human Resources

Application AL:
E-COMMERCE
Program or Sub-Program: Various Description of Application Function:
Not Reported

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $ 1,326

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.02

Application AM:
EDP CC (Electronic Data Processing for Cost Control System)
Program or Sub-Program: Various Description of Application Function:
EDP is an online electronic (computer hardware and software) purchasing tracking system to track EDP requests. EDP is an online electronic (computer hardware and software) purchasing tracking system. Software Renewal is a function that will be added to notify program directors when software licenses will expire.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $ 11,975

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.17

Application AN:
E-FORM
Program or Sub-Program: Various Description of Application Function:
Not Reported

o Platform/Host: o Operating System:

Not Reported Not Reported

256

Georgia Department of Human Resources

o Database:

Not Reported

Annual Volume: Unit of Measure:
FY 2007 $ 9,106

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.13

Application AO:
EMS CERTIFICATION
Program or Sub-Program: Various Description of Application Function:
Not Reported

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $ 13,470

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.19

Application AP:
ENERGY - LIHEAP (Low income Home Energy Assistance Program)
Program or Sub-Program: Various Description of Application Function:
The LIHEAP (Low Income Home Energy Assistance Program) provides statewide assistance to households with income at or below 150% of poverty level for Georgia. This financial assistance is primarily in the form of locally issued checks to home energy suppliers (vendors) on behalf of eligible households.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $ 243,316

Not Reported Not Reported
Consultant FTEs: 0.86

Staff FTEs: 0.79

257

Georgia Department of Human Resources

Application AQ:
ENVIRONMENTAL HEALTH INFO SYSTEMS
Program or Sub-Program: Various Description of Application Function:
Not Reported

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $ 6,093

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.08

Application AR:
EXIT INTERVIEW
Program or Sub-Program: Various Description of Application Function:
The application will allow exiting employees to provide vital information regarding their employment experience while working for DHR.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $ 8,862

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.12

Application AS:
FACILITY & LOCATION GUIDE
Program or Sub-Program: Various Description of Application Function:
Not Reported

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

258

Georgia Department of Human Resources

Annual Volume: Unit of Measure:
FY 2007 $ 10,193

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.14

Application AT:
FACS (Financial Accounting Cost System)
Program or Sub-Program: Various Description of Application Function:
Not Reported

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $ 3,383

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.00

Application AU:
FAMILY PLANNING
Program or Sub-Program: Various Description of Application Function:
The Family Planning program offers health education and comprehensive family planning services to help women and men stay healthy and have healthy babies. Family Planning services are provided by non-profit agencies and PH departments to make them affordable and available to all Georgians in every county. Services include abstinence counseling, pregnancy postponement, adoption awareness, birth control and counseling, preventive care immunization for adult and children, education about smoking, alcohol and nutrition and screening for some types of cancer and sexually transmitted diseases, including Chlamydia and HIV. The direct family planning services are supported by Title X Federal funding and state funds.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007

Not Reported Not Reported
Consultant FTEs:

Staff FTEs:

259

Georgia Department of Human Resources

$ 97,016

0.28

0.00

Application AV:
FOSTER CARE GRIEVANCE
Program or Sub-Program: Various Description of Application Function:
Track issues reported by foster parents.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $ 739

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.01

Application AW:
FOSTER CARE RECRUITMENT
Program or Sub-Program: Various Description of Application Function:
Provides reports on recruiting efforts results for foster care parent participation.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $ 94

Not Reported Not Reported
Consultant FTEs: 36.39

Staff FTEs: 0.26

Application AX:
GARS (Grant Acts Reporting System)
Program or Sub-Program: Various Description of Application Function:
OFS Grants tracking and reporting system.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

260

Georgia Department of Human Resources

Annual Volume: Unit of Measure:
FY 2007 $ 113

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.00

Application AY:
GENERAL PORTAL
Program or Sub-Program: Various Description of Application Function:
Not Reported

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $ 99,728

Not Reported Not Reported
Consultant FTEs: 0.67

Staff FTEs: 0.00

Application AZ:
GRITS (GEORGIA REGISTRATION FOR IMMUNIZATION TRANSACTION SYSTEM)
Program or Sub-Program: Various Description of Application Function:
All children, physicians, health departments, universities, long term care facilities, medical centers, parents, and private / public schools in Georgia will benefit tremendously from this single repository of immunization histories in the following ways: clarify vaccine information and complex immunization schedule; Assure that immunization records are always available; Reduce staff time needed to obtain complete immunization history of patients; Decrease provider cost by reducing the number of unnecessary immunizations; Provide data to enable accurate assessment of patients' immunization status; Provide lists of patients with pending and overdue immunizations; Provide printouts of Form 3231 school certificate improve overall immunization status of the providers' patient community; GRITS places crucial focus on the prevention of disease.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:

5,000,000 Transactions in FY 2004

261

Georgia Department of Human Resources

FY 2007 $ 1,198,147

Consultant FTEs: 0.49

Staff FTEs: 0.00

Application BA:
HUMAN RESOURCES OPERATIONS DEVELOPMENT
Program or Sub-Program: Various Description of Application Function:
Not Reported

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $ 12

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.00

Application BB:
INJURY PREVENTION
Program or Sub-Program: Various Description of Application Function:
Not Reported

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $ 10,664

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.15

Application BC:
INTERNAL INVESTIGATION CASE TRACKING
Program or Sub-Program: Various Description of Application Function:
OIS In-house investigations.

o Platform/Host: o Operating System:

Not Reported Not Reported

262

Georgia Department of Human Resources

o Database:

Not Reported

Annual Volume: Unit of Measure:
FY 2007 $ 355

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.00

Application BD:
OFFICE OF INVESTIGATIVE SERVICES INFORMATION SYSTEM (ISIS)
Program or Sub-Program: Various Description of Application Function:
Oversight: This IT Initiative will replace the DHR Case Tracking System used by the Office of Investigative Services (formerly known as the Office of Fraud and Abuse), ISIS tracks public assistance fraud referrals from initial receipt through investigation.

o Platform/Host: o Operating System: o Database:

Windows NT Server Windows FoxPro

Annual Volume:
Unit of Measure: FY 2007 $ 245,482

CCS has 7 tables 1,458 new records, CMS has 13,288 new records, GARS had 2,070 new records, PARS has 8 tables and 1,503 new records.

Not Reported Consultant FTEs: 0.04

Staff FTEs: 0.20

Application BE:
LABORATORY INFORMATION
Program or Sub-Program: Various Description of Application Function:
Not Reported

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $ 137,066

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.00

263

Georgia Department of Human Resources

Application BF:
LABORATORY INFORMATION SYSTEM
Program or Sub-Program: Various Description of Application Function:
Not Reported

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $ 137,066

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.00

Application BG:
LEARNING MANAGEMENT SYSTEM
Program or Sub-Program: Various Description of Application Function:
Provides a method to track training and certification of DHR staff.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $ 21,011

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.29

Application BH:
LEGISLATIVE TRACKING
Program or Sub-Program: Various Description of Application Function:
Third party software that tracks legislative bills.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Not Reported

264

Georgia Department of Human Resources

Unit of Measure: FY 2007
$1,425

Not Reported Consultant FTEs:
0.00

Staff FTEs: 0.02

Application BI:
MENTAL HEALTH/MENTAL RETARDATION INFO. SYSTEM
Program or Sub-Program: Various Description of Application Function:
This system is designed to record and report mental health, mental retardation, and substance abuse services delivered to consumers in Georgia via a network of private community services providers. MHMRIS Oracle AD-Hoc Reporting System

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $ 96,921

1,034 Not Reported
Consultant FTEs: 0.00

Staff FTEs: 1.35

Application BJ:
MH/MR COMMUNITY INFORMATION SYSTEMS
Program or Sub-Program: Various Description of Application Function:
Not Reported

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $ 3,144,408

Not Reported Not Reported
Consultant FTEs: 6.74

Staff FTEs: 0.00

Application BK:
MP2
Program or Sub-Program: Various Description of Application Function:
Not Reported

265

Georgia Department of Human Resources

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $ 4,976

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.07

Application BL:
MULTIPLE OFFENDER
Program or Sub-Program: Various Description of Application Function:
Not Reported

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $ 1,984

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.03

Application BM:
NEW HIRE
Program or Sub-Program: Various Description of Application Function:
Tracks new hires.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $ 112,285

Not Reported Not Reported
Consultant FTEs: 0.28

Staff FTEs: 0.00

Application BN:
NEWBORN SURVEILLANCE TRACKING SYSTEMS
Program or Sub-Program: Various

266

Georgia Department of Human Resources

Description of Application Function: Newborn Surveillance Tracking System (NSTS).

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $ 4,706

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.06

Application BO:
NRI/ORYX INFORMATION SYSTEM
Program or Sub-Program: Various Description of Application Function:
Creates the data necessary to meet the requirements of the ORYX initiative, a set of performance and outcome measurement requirements developed by the Joint Commission on Accreditation of Healthcare Organizations (JCAHO).

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $ 16,235

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.23

Application BP:
NURSE ALERT
Program or Sub-Program: Various Description of Application Function:
Not Reported

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007

Not Reported Not Reported
Consultant FTEs:

Staff FTEs:

267

Georgia Department of Human Resources

$ 329

0.00

0.00

Application BQ:
OFFICE OF INFORMATION TECHNOLOGY NO CONTRACTS
Program or Sub-Program: Various Description of Application Function:
Not Reported

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $ 414,763

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.00

Application BR:
OFFICE OF FRAUD & ABUSE CASE TRACKING SYSTEM
Program or Sub-Program: Various Description of Application Function:
OIS Investigation tracking and reporting system for food stamp and other fraudulent activity.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $ 3,403

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.05

Application BS:
ONLINE DIRECTIVE INFORMATION SYSTEM
Program or Sub-Program: Various Description of Application Function:
Searchable central repository for storage of policies, procedures, and manuals relating to all DHR programs.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

268

Georgia Department of Human Resources

Annual Volume: Unit of Measure:
FY 2007 $ 8,014

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.11

Application BT:
OPBS (Office of Planning and Budget Services)
Program or Sub-Program: Various Description of Application Function:
Not Reported

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $ 285

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.00

Application BU:
PARTNER COMMUNICATION
Program or Sub-Program: Various Description of Application Function:
Not Reported

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $ 13,581

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.19

Application BV:
PERPETUAL INVENTORY CONTROL SYSTEM
Program or Sub-Program: Various Description of Application Function:
Not Reported

269

Georgia Department of Human Resources

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $ 158,274

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 2.24

Application BW:
PERSONNEL MANAGEMENT
Program or Sub-Program: Various Description of Application Function:
Not Reported

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $ 1,463

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.00

Application BX:
PIE
Program or Sub-Program: Various Description of Application Function:
Not Reported

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $ 1,145,908

Not Reported Not Reported
Consultant FTEs: 8.13

Staff FTEs: 1.73

Application BY:
PORTAL CONSTITUENT SERVICES
Program or Sub-Program: Various

270

Georgia Department of Human Resources

Description of Application Function: Not Reported

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $ 432,741

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.00

Application BZ:
PORTAL QUICK HITS APPLICATIONS
Program or Sub-Program: Various Description of Application Function:
Not Reported

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $ 7,110

Not Reported Not Reported
Consultant FTEs: 0.05

Staff FTEs: 0.00

Application CA:
PROVIDER SERVICES
Program or Sub-Program: Various Description of Application Function:
The Provider Profile System is written in .NET and uses the SQL Server data base. The system supports the maintenance of provider data. Data is maintained in the system for all MHDDAD providers of community mental health, mental retardation and substance abuse services. The provider information includes demographic profile and services provided. The system is currently being upgraded to provide one provider data base for all SQL Server applications. The purpose is to improve the quality of information captured assuring the accurate tracking of providers.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

271

Georgia Department of Human Resources

Annual Volume: Unit of Measure:
FY 2007 $ 657

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.01

Application CB:
PURCHASE & REPORTING SYSTEM
Program or Sub-Program: Various Description of Application Function:
OFS Purchasing tracking and reporting system.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $ 125

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.00

Application CC:
REPORT WRITER
Program or Sub-Program: Various Description of Application Function:
Not Reported

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $ 56

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.00

Application CD:
REPORTING FILING
Program or Sub-Program: Various Description of Application Function:
Not Reported

272

Georgia Department of Human Resources

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $ 1,125

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.02

Application CE:
REQUEST MANAGEMENT SYSTEM
Program or Sub-Program: Various Description of Application Function:
Allows all DHR staff to enter and track IT requests for assistance, purchasing, new applications, and new projects.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $ 73,791

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 1.03

Application CF:
REUNION REGISTRY
Program or Sub-Program: Various Description of Application Function:
This application tracks biological parents/children that try to find each other. Shares adoption database, but is supported as a separate application.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $ 344

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.00

273

Georgia Department of Human Resources

Application CG:
REVENUE MAXIMIZATION
Program or Sub-Program: Various Description of Application Function:
Not Reported

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $ 17,053

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.24

Application CH:
RMSS (Random Moment Sample Study)
Program or Sub-Program: Various Description of Application Function:
A system designed to collect statistical data, related to staff on-going work activities, used by the DHR/Cost Allocation Unit for distributing operating costs across federally funded programs.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $ 93,218

Not Reported Not Reported
Consultant FTEs: 0.36

Staff FTEs: 0.21

Application CI:
ROCI
Program or Sub-Program: Various Description of Application Function:
Not Reported

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

274

Georgia Department of Human Resources

Annual Volume: Unit of Measure:
FY 2007 $ 410,910

Not Reported Not Reported
Consultant FTEs: 0.93

Staff FTEs: 2.74

Application CJ:
SACWIS (Statewide Automated Child Welfare Information System)
Program or Sub-Program: Various Description of Application Function:
Proposal (RFP) for a vendor to provide, install and implement a Web based solution, to support the Child Welfare case managers provision of social services through DFCS.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $ 3,116,126

Not Reported Not Reported
Consultant FTEs: 0.69

Staff FTEs: 10.71

Application CK:
SENDSS (State Electronic Notifiable Disease Surveillance System)
Program or Sub-Program: Various Description of Application Function:
SENDSS collects real-time surveillance data on all of Georgia's notifiable diseases (except TB, STD's, HIV/AIDS which are in the development plan), dramatically increasing the potential for successful PH intervention in outbreak situations and generally providing a far easier reporting process leading to improved data quality and compliance.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $ 392,773

Not Reported Not Reported
Consultant FTEs: 3.05

Staff FTEs: 0.00

275

Georgia Department of Human Resources

Application CL:
SERVICE DELIVERY
Program or Sub-Program: Various Description of Application Function:
Not Reported

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $ 185

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.00

Application CM:
SHAREPOINT
Program or Sub-Program: Various Description of Application Function:
Collaboration tool with search engine, survey tool, list and forms generation with email alerts and security for project teams which will support cross section/agency communications.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $ 3,678

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.05

Application CN:
STARS (Support, Tracking, Accounting and Reporting System) REWRITE
Program or Sub-Program: Various Description of Application Function:
$TARS supports all the tasks associated with the child support functions of intake, locate, establishment, enforcement, and financial management. It also: tracks actions taken on a case, generates locally-developed or standardized documents, maintains a comprehensive audit trail, tracks service of process, and the status of support orders, identifies delinquencies, interfaces with other state and federal databases, provides for supervisory

276

Georgia Department of Human Resources

review of staff performance, performs appointment scheduling and court/administration calendaring.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $ 15,029,582

Not Reported Not Reported
Consultant FTEs: 18.80

Staff FTEs: 10.24

Application CO:
STATEWIDE & LOCAL DSS
Program or Sub-Program: Various Description of Application Function:
Not Reported

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $ 70,344

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.99

Application CP:
STATEWIDE INVENTORY
Program or Sub-Program: Various Description of Application Function:
Not Reported

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $ 15,934

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.08

277

Georgia Department of Human Resources

Application CQ:
STATISTICS
Program or Sub-Program: Various Description of Application Function:
Not Reported

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $ 1,128

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.01

Application CR:
STRATEGIC NATIONAL STOCKPILE LOGISTICS
Program or Sub-Program: Various Description of Application Function:
Not Reported

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $ 4,156

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.06

Application CS:
STREAM VIDEO
Program or Sub-Program: Various Description of Application Function:
Not Reported

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Not Reported

278

Georgia Department of Human Resources

Unit of Measure: FY 2007
$ 1,571

Not Reported Consultant FTEs:
0.00

Staff FTEs: 0.02

Application CT:
SUCCESS (System for Uniform Calculation of Economic Support Services)
Program or Sub-Program: Various Description of Application Function:
The State of Georgia, Department of Human Resources, Division of Family and Children Services (DFCS) operates a computer application that provides case management, eligibility determination, benefit payment, management and federal reporting for Temporary Assistance for Needy Families (TANF), Food Stamp, and Medicaid programs. The SUCCESS application serves the following customers through it's use and products created: Georgia Families, Division of Family and Children Services (DFCS), Claims Unit, Evaluating and Reporting, including: QA Management and Evaluation; Economic Support Services; Office of Investigative Services; Office of Financial Services; Office of Child Support Enforcement; Georgia Department of Education; Housing Authorities; Federal Agencies; Department of Community Health; Department of Labor; Department of Revenue; Department of Juvenile Justice; Georgia Bureau of Investigation; and Community Action Agencies. The SUCCESS application is a large application that was implemented during the last half of 1998. It has over 900 programs and 475 screens, 475 DB2 tables. 4 million+ lines of code.

o Platform/Host: o Operating System: o Database:

IBM 9672 Z77 Enterprise OS 390 version 10 (system for specific server) DB2 v7.0

Annual Volume: Unit of Measure:
FY 2007 $ 19,664,129

Not Reported Not Reported
Consultant FTEs: 36.39

Staff FTEs: 7.41

Application CU:
SYSTEM & WEB
Program or Sub-Program: Various Description of Application Function:
Not Reported

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

279

Georgia Department of Human Resources

Annual Volume: Unit of Measure:
FY 2007 $ 4,077

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.06

Application CV:
TAX INTERCEPT
Program or Sub-Program: Various Description of Application Function:
Not Reported

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $ 300

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.00

Application CW:
TEENWORK
Program or Sub-Program: Various Description of Application Function:
Assists teenagers in foster care with finding a summer job.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $ 17,177

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.24

Application CX:
TIME ACCOUNTING
Program or Sub-Program: Various Description of Application Function:
Web application for tracking staff time by application and type of activity performed, with security, reporting, and task assignment features.

280

Georgia Department of Human Resources

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $ 20,065

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.28

Application CY:
TRANSPORTATION
Program or Sub-Program: Various Description of Application Function:
The Human Service Provider (HSP) enters new clients and sends transportation requests to the Transportation Provider (TP). The RTC will then submit the invoice to the Transportation Services Section (TSS) for payment. Then the TSS, which is the transportation section at 2 Peachtree, will then have the check cut and sent to the TP.(Inception Stage)

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $ 131,504

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 1.83

Application CZ:
UAS (Uniform Accounting System)
Program or Sub-Program: Various Description of Application Function:
UAS is used to control budgets, expenses, and disbursements of Grant-In-Aid funds for DFCS, DPH, and DMHDDAD. Appropriated amounts are entered as divisional budget ceilings. Budgets may not be entered in excess of these ceilings. Monthly expenses reported for Grant-In-Aid funds may not exceed budget.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Not Reported

281

Georgia Department of Human Resources

Unit of Measure: FY 2007
$ 488,084

Not Reported Consultant FTEs:
2.01

Staff FTEs: 0.20

Application DA:
VEHICLE INSURANCE
Program or Sub-Program: Various Description of Application Function:
OFSS (DOAS) Vehicle insurance tracking and reporting system.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $ 877

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.01

Application DB:
VITAL EVENTS INFORMATION SYSTEM
Program or Sub-Program: Various Description of Application Function:
Implement a centralized, Web-based birth and death event registration system including fetal death and induced termination of pregnancy. The project also includes an electronic workflow at the state Vital Records office to improve quality and speed of customer service and electronic marriage and divorce modules.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $ 47,834

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.67

Application DC:
VITAL RECORDS
Program or Sub-Program: Various Description of Application Function:

282

Georgia Department of Human Resources

The Vital Records Branch exists within the Department of Human Resources, Division of Public Health, exercising responsibilities and completing activities defined by Chapter 31-10 OCGA and DHR Rules 2901-3. It has the administrative responsibility of directing and supervising the statewide system of registration, data management, archiving, and distribution of information regarding events of birth, death, fetal death, induced termination of pregnancy (ITOP), reports of marriage and divorce, and other documents. Vital Records customers include all Georgia citizens, state and federal agencies, and many other constituents. Among various services offered, the public can obtain certified copies of birth, death, and other records upon payment of the proper fees as defined by Georgia Law. Revenue is generated from the sale of certified copies of records and, to a lesser degree, from data computer runs. The availability, timeliness and accuracy of vital records and vital statistics data are deemed critical by the public; legislators; DHR and DPH managers; and local, state, and national constituent contractors.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $ 652,376

Not Reported Not Reported
Consultant FTEs: 0.97

Staff FTEs: 0.36

Application DD:
VITAL RECORDS BIRTH
Program or Sub-Program: Various Description of Application Function:
The Vital Records Branch exists within the Department of Human Resources, Division of Public Health, exercising responsibilities and completing activities defined by Chapter 31-10 OCGA and DHR Rules 2901-3. It has the administrative responsibility of directing and supervising the statewide system of registration, data management, archiving, and distribution of information regarding events of birth, death, fetal death, induced termination of pregnancy (ITOP), reports of marriage and divorce, and other documents. Vital Records customers include all Georgia citizens, state and federal agencies, and many other constituents. Among various services offered, the public can obtain certified copies of birth, death, and other records upon payment of the proper fees as defined by Georgia Law. Revenue is generated from the sale of certified copies of records and, to a lesser degree, from data computer runs. The availability, timeliness and accuracy of vital records and vital statistics data are deemed critical by the public; legislators; DHR and DPH managers; and local, state, and national constituent contractors.

283

Georgia Department of Human Resources

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $ 21,980

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.00

Application DE:
VITAL RECORDS DEATH
Program or Sub-Program: Various Description of Application Function:
The Vital Records Branch exists within the Department of Human Resources, Division of Public Health, exercising responsibilities and completing activities defined by Chapter 31-10 OCGA and DHR Rules 2901-3. It has the administrative responsibility of directing and supervising the statewide system of registration, data management, archiving, and distribution of information regarding events of birth, death, fetal death, induced termination of pregnancy (ITOP), reports of marriage and divorce, and other documents. Vital Records customers include all Georgia citizens, state and federal agencies, and many other constituents. Among various services offered, the public can obtain certified copies of birth, death, and other records upon payment of the proper fees as defined by Georgia Law. Revenue is generated from the sale of certified copies of records and, to a lesser degree, from data computer runs. The availability, timeliness and accuracy of vital records and vital statistics data are deemed critical by the public; legislators; DHR and DPH managers; and local, state, and national constituent contractors.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $ 209,233

Not Reported Not Reported
Consultant FTEs: 0.96

Staff FTEs: 0.00

Application DF:
WEB ENABLED ADHOC REPORTING SYSTEM
Program or Sub-Program: Various Description of Application Function:
Not Reported

284

Georgia Department of Human Resources

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $ 1,140

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.02

Application DG:
WEB FACILITY SEARCH & LOCATIONS
Program or Sub-Program: Various Description of Application Function:
Allows public citizens to search for ORS regulated facilities by type, such as nursing homes, hospital, drug treatment center, x-ray facilities, etc., and view the official inspection reports for the facilities selected from the database.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $ 6,230

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.07

Application DH:
WEDNESDAY'S CHILD
Program or Sub-Program: Various Description of Application Function:
Allows the public to view streaming video, narrative descriptions, and pictures of children featured on the Fox 5 Wednesday's Child weekly television broadcast.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $ 63,509

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.88

285

Georgia Department of Human Resources

Application DI:
WIC (Women, Infants and Children)
Program or Sub-Program: Various Description of Application Function:
Not Reported

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $ 322,334

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.00

Application DJ:
WIS
Program or Sub-Program: Various Description of Application Function:
Not Reported

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $ 86,537

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 1.21

Application DK:
WORX
Program or Sub-Program: Various Description of Application Function:
Not Reported

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Not Reported

286

Georgia Department of Human Resources

Unit of Measure: FY 2007
$ 13,391

Not Reported Consultant FTEs:
0.00

Staff FTEs: 0.19

287

Georgia Department of Human Resources

Chapter 4 - Inventory & Capitalized Assets

ITEM
Mainframe Desktop workstations Laptop workstations
Servers Other (where applicable):
Routers Switches Firewalls Network printers Workstation printers Scanner Plotters

DESCRIPTION
HP Compaq dc5000 MT HP Compaq Tablet TC1000 HP Pavilion dv5220us 1.6 GHz Intel Core Duo T2050 HP DL 380 Server
Cisco 1811, 2821 Cisco Catalyst 3560 Series Switch Cisco 1811, 2821 Xerox HP/Lexmark/Xerox various HP - Designjet 5500 Plotters

Wireless Devices

Blackberry 7250 Handheld Device

QUANTITY
15,076 8,200
687
600 2,500 600 1,600 1,680 125
25
863

Capitalized Asset Value of IT Equipment:

$ 61,182,857

General Age and Condition of Equipment: Description of condition. Not Reported

31,956

288

State of Georgia
Information Technology Expenditures Report Fiscal Year 2007
For Period July 1, 2006 June 30, 2007
Georgia Bureau of Investigation
0

Georgia Bureau of Investigation
Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments
Agency Vision
A safer Georgia through a quality operation of innovative and responsive investigative, forensic and criminal justice information technology services.
Agency Mission
The mission of the Georgia Bureau of Investigation is to provide the highest quality investigative, scientific, and information services and resources to the criminal justice community and others as authorized by law, for the purpose of maintaining law and order, and protecting life and property. A team of skilled and dedicated employees, utilizing innovative programs and state-of-the-art technology will achieve the mission.
Agency Strategic Goals
Based on industry standards and the criminal justice operating environment, GBI Operations will be a model of efficiency and effectiveness.
Because the GBI is relied upon as a critical provider for criminal justice services, it must demonstrate consistent high quality of its products, services and leadership.
The GBI workforce possesses the skills, equipment resources and is properly diversified to best facilitate the GBI meeting its mission mandates.
At every level (local, state and federal) the sharing of criminal justice information will be fully integrated.
289

Georgia Bureau of Investigation

Agency IT Projects

PROJECT A: Automated Fingerprint Identification System (AFIS) Replacement
Project Description and Benefit: Since the last upgrade of AFIS 1999/2000, significant technological improvements in fingerprint identification have been made. Local agencies need the ability to rapidly identify subjects through single print searches that can be done with new AFIS technology. Law Enforcement agencies are looking to GCIC to make the upgrades that will support rapid identification. Funding has not yet been identified.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

RFP not needed High $6,000,000
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT B: Develop On-line Crime Lab Evidence Entry System
Project Description and Benefit: Create a web enabled evidence entry system to allow officers to pre-enter cases prior to submitting physical evidence to DOFS.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
$15,000

RFP not needed Planning/Analysis/Design

High

$15,000

State Funds
$15,000

Federal/Other Funds
$0

PROJECT C: File Archive System
Project Description and Benefit: Install a system that will allow the creation of permanent copies of crime lab and investigative case files for long term archive and fast retrieval.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
$150,000

RFP needed Construction/Implementation

Medium

$150,000

State Funds
$0

Federal/Other Funds
$150,000

290

Georgia Bureau of Investigation

PROJECT D: Laboratory Information Management System (LIMS) 4.0 Upgrade
Project Description and Benefit: Upgrade the DOFS case management system to the latest version. The upgrade cost is covered under normal annual maintenance (140K).

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
$140,000

RFP not needed High $140,000
State Funds
$140,000

Federal/Other Funds
$0

PROJECT E: Protective Order Registry Rewrite
Project Description and Benefit: The Protective Order Registry (POR) currently operates off of a mix of code that was developed under grant funding in the 1990s. The purpose of the rewrite is to bring the code up to date and improve its performance and availability.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
$117,000

RFP not needed Medium $135,000
State Funds
$0

Federal/Other Funds
$117,000

PROJECT F: Consolidated Photo Database
Project Description and Benefit: Utilizing as many available photo resources as possible, provide our CJIS customers with photos in as many transaction types as available. This will be a collaboration effort pulling together many sources of photos and delivering those to our customers.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

RFP not needed Medium Not Reported
State Funds
Not Reported

Federal/Other Funds
Not Reported

291

Georgia Bureau of Investigation

PROJECT G: Sex Offender Registry Rewrite
Project Description and Benefit: Rewrite Sex Offender Registry to a web based system that more currently matches the work requirements of registering and reporting sex offenders in Georgia - The system currently resides on the Unisys mainframe and is based on code from the original design in the mid-90s. Much has changed legally and procedurally since then.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

RFP not needed High $325,000
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT H: Complete CJIS Encryption and Two Factor Authentication Requirements
Project Description and Benefit: GBI and GTA are in the process of completing statewide encryption for the CJIS network. Two-Factor authentication will need to be completed in FY08/09.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

RFP not needed High Not Reported
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT I: LEMS Portal Upgrade
Project Description and Benefit: GCIC's Message Switch (LEMS Jx) utilizes a "light" version of the PS Portal product. We are looking to enhance the capabilities either through an upgrade of the portal or replacement.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

RFP needed Medium Not Reported
State Funds
Not Reported

Federal/Other Funds
Not Reported

292

Georgia Bureau of Investigation

PROJECT J: Rapid ID Pilot Test
Project Description and Benefit: Metro Atlanta counties have received grant funding to develop and test the Rapid ID Fingerprint capability in selected agencies. They are looking for state hosting of the main servers that will connect the local agencies who will be sharing fingerprint data. GCIC will assist in finding a host location either with GBI or GTA. Most of the funding is for local hardware/software. Ultimately, this system will work in conjunction with the new AFIS.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
$800,000

RFP not needed Construction/Implementation

High

$800,000

State Funds

Federal/Other Funds

$0

$800,000

PROJECT K: Criminal Justice Data Sharing
Project Description and Benefit: Initiative of CJ agencies to improve and expand data sharing and integration opportunities that improve information availability and operational effectiveness of CJ agencies - Working with GTA, the Safe Georgia Team and selected locally integrated agency groups, we will begin vertical data sharing.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

RFP not needed High Not Reported
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT L: Conversion of all GBI Web Programs to Vignette
Project Description and Benefit: GBI is currently migrating its various web sites to the GTA Portal using Vignette.

Project Status
Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

RFP not needed Construction/Implementation

Medium Not Reported
State Funds
Not Reported

Federal/Other Funds
Not Reported

293

Georgia Bureau of Investigation

PROJECT M: Facility Management Software
Project Description and Benefit: GBI is in need of software to assist in the management of our 30 facilities around the state. With highly technical Crime Laboratories under our management, it is important that we have proper maintenance anticipation, record keeping and system monitoring.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

RFP not needed Medium Not Reported
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT N: Key Management Software
Project Description and Benefit: Particularly in our headquarters facility management of door keys is critical. We currently utilize a home grown Microsoft Access program to manage the hundreds of keys. We are looking for a better off the shelf program to handle this requirement.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

RFP not needed Medium Not Reported
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT O: Develop Automated time/ leave tracking system
Project Description and Benefit: Recording employee work time is still a very paper driven process. We are looking to develop a time management system that meets all requirements for FLSA both sworn and non-sworn employees. The program will minimize paper processing and reduce data entry of time figures.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

RFP not needed Construction/Implementation

Medium

Not Reported

State Funds

Federal/Other Funds

Not Reported

Not Reported

294

Georgia Bureau of Investigation

PROJECT P: Customer Resource Management System (CRM)
Project Description and Benefit: Throughout the GBI, there are numerous processes that support internal and external customers. We are looking for either an off the shelf commercial or open source package that will provide help desk tracking and support. Research began in 2006 including using the state's Service Center software. That solution did not meet our needs.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

RFP not needed High Not Reported
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT Q: Computer Based Training Expansion
Project Description and Benefit: GBI has purchased a CBT package and has it operational. We are looking to develop in-house and external customer training applications.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

RFP not needed Construction/Implementation

Medium

Not Reported

State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT R: Investigative Support Services Expansion
Project Description and Benefit: GBI currently supports law enforcement by providing off-line search support services. A team has been assembled to determine if more of these services can be made available on-line. This expansion of service will likely involve collaboration with other state and federal agencies

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

RFP not needed Planning/Analysis/Design

Medium

Not Reported

State Funds
Not Reported

Federal/Other Funds
Not Reported

295

Georgia Bureau of Investigation

PROJECT S: Records Management System
Project Description and Benefit: Purchase a records management system that will provide the GBI with proper retention of records according to state and federal archiving requirements. The system will provide for easier management of open records requests and facilitate a faster turnaround of information with the thousands of open records requests the GBI receives each year.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

RFP not needed Medium Not Reported
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT T: Video Conferencing Expansion
Project Description and Benefit: The GBI is implementing video conferencing to bring together remotes sites within the GBI as well as with our external customers. DOFS has connected all of its lab sites via video conferencing. We are looking to bring in Investigative sites and morgue facilities in order to allow investigator participation in autopsies.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

RFP not needed Construction/Implementation

Medium

Not Reported

State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT U: Uniform Crime Reporting (UCR) Expansion
Project Description and Benefit: Over the past two years, GCIC has web enabled the UCR system. Further research and development will take place to evaluate possible integration of Georgia's UCR program with national programs such as the FBI's Ndex and the National Incident Base Reporting System (NIBRS). This integration will facilitate more thorough data sharing for local, state and federal agencies.

Project Status
Project Priority Lifetime Cost of Project

RFP not needed Construction/Implementation Medium
Not Reported

296

Georgia Bureau of Investigation

FY 2007 Total Funding
Not Reported

State Funds
Not Reported

Federal/Other Funds
Not Reported

Agency Major IT Accomplishments
Web Enable Uniform Crime Reporting The new web enabled Uniform Crime Reporting system is up and running.
Message Switch Replacement LEMS JX is up and running.
CCH Replacement The new Computerized Criminal History system is up and running.

297

Georgia Bureau of Investigation

Chapter 2, Section A - Expenditures by Sub Class

Account/

Subclass

Description

APPROPRIATED COMMON LINE ITEM EXPENDITURES:

Salaries and Hourly Subtotal

501000 Regular Salaries

511000 Overtime

512000 Permanent Hourly

513000 Temporary Labor

Fringe Benefits Allocation

514000 F.I.C.A.

515000 Retirement

516000 Health Insurance

518000 Unemployment Insurance

519000 Workers' Compensation

520000 Merit System Assessments

598000 Pay for Performance

599000 Lapse 300 Personal Services

610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation

301 Regular Operating Expense

722000 Motor Vehicle

303 Motor Vehicle Purchases

Total Expenditures
1,829,470
139,747 214,299 243,024
2,426,540
4,806 6,068
16,380 26,770 54,024
-

298

Georgia Bureau of Investigation

Expenditures by Sub Class (continued)

Account/ Subclass

Description

713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment

304 Equipment

814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Cap Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support

305 Computer Charges

648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals

306 Real Estate Rentals

871001 Voice/Data Communication Services - GTA Computer 871002 Voice/Data Communication Services - GTA Data Network 871003 Voice/Data Communication Services - GTA Telecom 871000 Voice / Data Communication Services (GTA) 872001 Voice/Data Communication Services - Wire/Cable Simple 872002 Voice/Data Communication Services - Wire/Cable Complex 872003 Voice/Data Communication Services - MPLS 872004 Voice/Data Communication Services - Video 872005 Voice/Data Communication Services - Local Service 872006 Voice/Data Communication Services - Long Distance 872007 Voice/Data Communication Services - Voice Mail 872008 Voice/Data Communication Services - PBX 872009 Voice/Data Communication Services - VOIP 872010 Voice/Data Communication Services - Key System 872011 Voice/Data Communication Services - Mobile/Wireless 872012 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Other)

307 Telecommunications Total

Total Expenditures
182,219 182,219
80,510 695,889 597,781
188 186,434 298,595 148,751 2,008,148
2,911,988
75,864 611,259 3,599,111
1,106 163
11,799 13,664
309,361 92,487 428,580 4,027,691

299

Georgia Bureau of Investigation

Expenditures by Sub Class (continued)

Account/ Subclass

Description

723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings

309 Capital Outlay

651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 Professional/Technical Services - Computer/IT 852000 Professional/Technical Services - Computer/IT Expenses

312 Contracts

750000 Transfers Out

314 Transfers

690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants

315 Grants

TOTAL EXPENDITURES State Funds Federal Funds Other Funds

Full Time Equivalent Positions Full Time Equivalent Consultants

Total Expenditures
1,183 191,875 249,082 4,197,021 4,639,161
-
13,337,783
7,691,563 5,501,205
145,015 30.50

300

Georgia Bureau of Investigation

Chapter 2, Section B - Expenditures by Application

Applications:

Description

Not Reported

Consultant Position

FTE's

FTE's

FY 2007 Expenditures

TOTAL Applications Expenditures TOTAL Applications Positions
TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions
TOTAL EXPENDITURES TOTAL POSITIONS

-

-

-

13,337,783

-

30.50

13,337,783

-

30.50

301

Georgia Bureau of Investigation
Chapter 3 Applications Profile
(Program, Function, Business Impact, etc.)
Not Reported
302

Georgia Bureau of Investigation

Chapter 4 - Inventory & Capitalized Assets

ITEM
Mainframe Desktop workstations Laptop workstations Servers Other (where applicable):
Routers Switches Firewalls Network printers Workstation printers Plotters Scanners
Other Wireless Devices

DESCRIPTION
Unisys CX7822 (main at NADC) Dell, Gateway, Compaq Dell, Gateway, Compaq Dell Owned and operated by GTA
Storage Area Network (SAN) 15 Treo's, 100 Blackberries, 105 Wireless Cards

QUANTITY
1 700 900 71
35 50 35 100 200 2 50 1 220

Capitalized Asset Value of IT Equipment:

$1,400,700

General Age and Condition of Equipment: Description of condition. Not Reported.

2,365

303

State of Georgia
Information Technology Expenditures Report Fiscal Year 2007
For Period July 1, 2006 June 30, 2007
Georgia State Financing & Investment Commission
0

Georgia State Financing & Investment Commission
Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments
Agency Vision
Georgia State Financing and Investment Commission will be the best managed agency by promoting fiscal responsibility; increasing effectiveness and efficiency of processes and functions; increasing internal and external customer satisfaction and fostering a learning organization environment.
Agency Mission
The GSFIC mission statement is: Building Georgia's future through excellence in financial and construction management services. The Georgia State Financing and Investment Commission core value is dedicated to continuous improvement in all of its activities. This will be accomplished by using the core values of: Stewardship, Excellence, Leadership and Fairness.
Agency Strategic Goals
Financial Goals: Issue bonds at the lowest cost to the state by working with state leadership and bond rating companies to advise them about the states financial situation and market conditions.
Financial Goals: Promote efficient use of Operating capital by preparing sound budgets and preparing accurate financial reports resulting in unqualified annual audits.
Internal / External Goals: Prepare policy and procedure manuals for each division and set baseline performance measures.
Internal / External Goals: Prepare a Statewide Construction manual for use as a guide for state construction projects.
Customer Service Goals: Improve customer satisfaction by improving response time on communications, deliver projects on time and within budget, and enhance the agencies awareness through speaking engagement, website usage and professional organizations.
304

Georgia State Financing & Investment Commission
Learning & Growing: Enhance opportunities and training to support job responsibilities.

Agency IT Projects
PROJECT A: Construction Project Management System
Project Description and Benefit: This program will help GSFIC effectively and efficiently manage state construction capitol outlay projects not only during the construction phase but throughout the project (including inception, pre-design, design and construction). This system should be internet based so that all parties involved in the project will have access to the database. This project management system will benefit GSFIC, their vendors, and other agencies by improving the communication process. It will standardize the information, and reporting provided on the many projects GSFIC oversees. We are currently in the final phases of completion and nearing the maintenance mode.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
$349,093

Construction/Implementation

High

$250,001-$500,000

State Funds
$349,093

Federal/Other Funds
$0

PROJECT B: Timekeeping System
Project Description and Benefit: his will be GSFIC's implementation on the Timekeeping System from Department of Audits. We will be modifying their system to meet the current needs of the Agency as well as reflect how timekeeping is currently done. We will be adding leave requests as well as visible leave balances for employees. This system will greatly reduce the human processing currently done in HR.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Planning/Analysis/Design

High $ 40,000
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT C BIM Exploration
Project Description and Benefit: GSFIC will be exploring the use of Building Information Modeling to be better able to communicate with our Architect customers as well as our using Agencies. BIM will get us up to speed on the new platforms that are being used in architecture today.

305

Georgia State Financing & Investment Commission

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Planning/Analysis/Design

Medium $50,000
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT D Digital Record Imaging

Project Description and Benefit: GSFIC will be laying the ground work for a FY 2009 project to implement Digital Record Imaging. We will be looking at ways to organize our digital files so that when ready, we will be able to scan in all documentation. We will be looking at a system at that time to manage the flow of documents between departments as well as searchable retrieval.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

RFP needed Medium $350,000
State Funds
Not Reported

Federal/Other Funds
Not Reported

Agency Major IT Accomplishments
Not Reported

306

Georgia State Financing & Investment Commission
Chapter 2, Section A - Expenditures by Sub Class

Account/

Subclass

Description

APPROPRIATED COMMON LINE ITEM EXPENDITURES:

Salaries and Hourly Subtotal

501000 Regular Salaries

511000 Overtime

512000 Permanent Hourly

513000 Temporary Labor

Fringe Benefits Allocation

514000 F.I.C.A.

515000 Retirement

516000 Health Insurance

518000 Unemployment Insurance

519000 Workers' Compensation

520000 Merit System Assessments

598000 Pay for Performance

599000 Lapse 300 Personal Services

610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation

301 Regular Operating Expense

722000 Motor Vehicle

303 Motor Vehicle Purchases

Total Expenditures
208,265 19,628 15,674 19,964 34,807 323
298,661
2,423 56,850
59,273 -

307

Georgia State Financing & Investment Commission

Expenditures by Sub Class (continued)

Account/ Subclass

Description

713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment

304 Equipment

814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Cap Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support

305 Computer Charges

648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals

306 Real Estate Rentals

871001 Voice/Data Communication Services - GTA Computer 871002 Voice/Data Communication Services - GTA Data Network 871003 Voice/Data Communication Services - GTA Telecom 871000 Voice / Data Communication Services (GTA) 872001 Voice/Data Communication Services - Wire/Cable Simple 872002 Voice/Data Communication Services - Wire/Cable Complex 872003 Voice/Data Communication Services - MPLS 872004 Voice/Data Communication Services - Video 872005 Voice/Data Communication Services - Local Service 872006 Voice/Data Communication Services - Long Distance 872007 Voice/Data Communication Services - Voice Mail 872008 Voice/Data Communication Services - PBX 872009 Voice/Data Communication Services - VOIP 872010 Voice/Data Communication Services - Key System 872011 Voice/Data Communication Services - Mobile/Wireless 872012 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Other)

307 Telecommunications Total

Total Expenditures
13,018 13,018 19,720 20,553 119,575
16,729 161,768 338,345
89,576 51,223 140,798
609 70,543
5,407 76,560 217,358

308

Georgia State Financing & Investment Commission

Expenditures by Sub Class (continued)

Account/ Subclass

Description

651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 Professional/Technical Services - Computer/IT 852000 Professional/Technical Services - Computer/IT Expenses

312 Contracts

750000 Transfers Out

314 Transfers

690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants

315 Grants

TOTAL EXPENDITURES State Funds Federal Funds Other Funds

Full Time Equivalent Positions Full Time Equivalent Consultants

Total Expenditures
83,000 6,525 15,322
104,847
-
1,031,502
3.00 0.50

309

Georgia State Financing & Investment Commission
Chapter 2, Section B - Expenditures by Application

Description Applications: Construction Accounting System (maintained by Maximus Inc)

Consultant Position

FTE's

FTE's

FY 2007 Expenditures

83,000

TOTAL Applications Expenditures TOTAL Applications Positions
TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions
TOTAL EXPENDITURES TOTAL POSITIONS

0.50 0.50

3.00 3.00

83,000 948,502 1,031,502

310

Georgia State Financing & Investment Commission

Chapter 3 Applications Profile
(Program, Function, Business Impact, etc.)

Application A:
CONSTRUCTION ACCOUNTING SYSTEM (Maintained by Maximus, Inc.)
Program or Sub-Program: Administration Description of Application Function:
GSFIC uses a customized PeopleSoft Financial system to record the Capital Outlay Projects. Approximately 25 agencies with an estimated 387 projects are in this system.

o Platform/Host: o Operating System: o Database:

IBM Sequent SHV & Microsoft NT DYNIX/PTX Oracle 8.1.7

Annual Volume: Unit of Measure:
FY 2007 $83,000

$685,000,000 Construction Dollars
Consultant FTEs: 0

Staff FTEs: 0

311

Georgia State Financing & Investment Commission

Chapter 4 - Inventory & Capitalized Assets

ITEM
Mainframe Desktop workstations Laptop workstations
Servers Other (where applicable):
Routers Switches Firewalls Network printers
Plotters Scanners Wireless Devices

DESCRIPTION
4 Dell OptiPlex GX260, 10 GX240 L620, 38 L610, 31 L600, 2 L810, 5 L800,1 L420, 5 C640 4 PE1950, 2 PE2950, 2 PE2850
Cisco 3750 Catalyst 2950 PIX 515e 19 Xerox WorkCentre Pro, 26 HP Laser Jet, 1 Kyrocera, 10 Canon ImageRunners, 7 HP Color Laser Jet HP DesignJet

QUANTITY
14 133
8
1 8 1 63
2 5 75

310

Capitalized Asset Value of IT Equipment:

$174,450

General Age and Condition of Equipment: Description of condition. Approx .5-3 years old. All in fair to good condition.

312

State of Georgia
Information Technology Expenditures Report Fiscal Year 2007
For Period July 1, 2006 June 30, 2007
Georgia Department of Juvenile Justice
0

Georgia Department of Juvenile Justice
Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments
Agency Vision
Youth served by the Department of Juvenile Justice will be offered the opportunity to achieve their highest potential through proven, innovative and effective programs delivered in appropriate settings by a well trained, professional staff, with a commitment to best practices in juvenile corrections.
Agency Mission
To protect and serve the citizens of Georgia by holding youthful offenders accountable for their actions through the delivery of effective services, in appropriate settings, establishing youth in their communities as law abiding citizens.
Agency Strategic Goals
Become a premier customer service organization.
Provide services that make a positive difference in youth.
Become the best place to work for helping at-risk youth.
Strengthen resource base.
Agency IT Projects
PROJECT A: KRONOS Time & Attendance System Project Description and Benefit: Will provide more management oversight of hourly pay and non exempt employees' overtime and compensatory time. It is a tool that will aid in monitoring compliance with FLSA.
313

Georgia Department of Juvenile Justice

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
$425,202

Construction/Implementation

High

$500,000

State Funds
$425,202

Federal/Other Funds
$0

PROJECT B: Upgrade/Refresh computers (5 year plan)
Project Description and Benefit: Improves employee productivity. Two hundred fifty desktops were replaced and 254 tablets replaced desktop with docking stations for mobile workforce.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
$752,370

Complete/Maintenance

High

$752,370

State Funds
$23,846

Federal/Other Funds
$728,524

PROJECT C: Enhanced Service Plan (JTS)
Project Description and Benefit: JTS module will provide users a means to link and be accountable so that the youth accessed needs be better served. Service plans goals and objectives are linked to services that address needs identified by Comprehensive Risk Needs Assessment. Case Management tracking, Legal History maintenance

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
$300,000

Construction/Implementation

Not Reported

$300,000

State Funds

Federal/Other Funds

$300,000

$0

PROJECT D: Microsoft SharePoint
Project Description and Benefit: Web site content management, and HR Hiring Business Process Automation.

Project Status
Project Priority Lifetime Cost of Project FY 2007 Total Funding
$80,000

RFP not needed Planning/Analysis/Design

High

$80,000
State Funds
$80,000

Federal/Other Funds
$0

314

Georgia Department of Juvenile Justice

PROJECT E: Program Service Support JTS
Project Description and Benefit: Provide enhancements to Education, Health Services, and Behavioral Health Modules; implemented Mental Treatment Plan and progress notes; and implemented Education Scheduling, SAC's accreditation management reporting, grade book, and special ed tracking along with Symsnet (all for secure facilities)

Project Status
Project Priority Lifetime Cost of Project FY 2007 Total Funding
$655,509

RFP not needed. Complete/Maintenance

High $655,509
State Funds
$655,509

Federal/Other Funds
$0

PROJECT F: Teleconferencing
Project Description and Benefit: To provide better communication across department, help staff become more efficient, and Family & juvenile reunification. At 24 DJJ sites implement teleconferencing to perform Parent/guardian/juvenile distance meeting, hold detention release review meetings across multiple Court Service Offices and detention Centers, Distance training for staff, youth staffing for health workers, mental health workers, and Case workers.

Project Status
Project Priority Lifetime Cost of Project FY 2007 Total Funding
$240,000

RFP not needed. Complete/Maintenance

High $240,000
State Funds
$130,000

Federal/Other Funds
$110,000

Agency Major IT Accomplishments
Medicaid / Level Care Changes implemented into JTS
Office of Behavioral Health Youth Progress notes and treatment plan implemented
Teleconferencing Implemented at 11 sites to date
Computer refresh Replaced 505 computers

315

Georgia Department of Juvenile Justice
Juvenile Tracking System Enhancements Implemented Interstate Compact Module, automated workflow and document capture for incident management, and short Term Program automated workflow and document management
316

Georgia Department of Juvenile Justice
Chapter 2, Section A - Expenditures by Sub Class

Account/

Subclass

Description

APPROPRIATED COMMON LINE ITEM EXPENDITURES:

Salaries and Hourly Subtotal

501000 Regular Salaries

511000 Overtime

512000 Permanent Hourly

513000 Temporary Labor

Fringe Benefits Allocation

514000 F.I.C.A.

515000 Retirement

516000 Health Insurance

518000 Unemployment Insurance

519000 Workers' Compensation

520000 Merit System Assessments

598000 Pay for Performance

599000 Lapse 300 Personal Services

610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation

301 Regular Operating Expense

722000 Motor Vehicle

303 Motor Vehicle Purchases

Total Expenditures
1,120,235.29 27,087
82,628 116,723 191,752
2,881
3,969
1,545,275
16 8,220 77,636 38,822
82
502
8,763 10,912
144,952
-

317

Georgia Department of Juvenile Justice

Expenditures by Sub Class (continued)

Account/ Subclass

Description

713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment

304 Equipment

814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Cap Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support

305 Computer Charges

648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals

306 Real Estate Rentals

871001 Voice/Data Communication Services - GTA Computer 871002 Voice/Data Communication Services - GTA Data Network 871003 Voice/Data Communication Services - GTA Telecom 871000 Voice / Data Communication Services (GTA) 872001 Voice/Data Communication Services - Wire/Cable Simple 872002 Voice/Data Communication Services - Wire/Cable Complex 872003 Voice/Data Communication Services - MPLS 872004 Voice/Data Communication Services - Video 872005 Voice/Data Communication Services - Local Service 872006 Voice/Data Communication Services - Long Distance 872007 Voice/Data Communication Services - Voice Mail 872008 Voice/Data Communication Services - PBX 872009 Voice/Data Communication Services - VOIP 872010 Voice/Data Communication Services - Key System 872011 Voice/Data Communication Services - Mobile/Wireless 872011 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Other)

307 Telecommunications Total

Total Expenditures
7,585 7,585 18,146.62 230.00 1,116,819.93 6,358.20 196,718.16 1,418,526.46
2,756,799
22,617.78 517,986.09 1,137,892.02 1,678,496 41,524.35
9,352.59 33,991.58 14,182.66
1,128.99
40,319.58 663,553.16 804,053 2,482,549

318

Georgia Department of Juvenile Justice

Expenditures by Sub Class (continued)

Account/ Subclass

Description

723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings

309 Capital Outlay

651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 Professional/Technical Services - Computer/IT 852000 Professional/Technical Services - Computer/IT Expenses

312 Contracts

750000 Transfers Out

314 Transfers

690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants

315 Grants

TOTAL EXPENDITURES State Funds Federal Funds Other Funds

Full Time Equivalent Positions Full Time Equivalent Consultants

Total Expenditures
-
2,295,413 5,419
2,300,831
-
9,237,992 7,489,262
33,638 1,715,092
27.00 24.50

319

Georgia Department of Juvenile Justice

Chapter 2, Section B - Expenditures by Application

Applications:

Description

Juvenile Tracking System

Consultant FTE's

Position FTE's

FY 2007 Expenditures

14.99

16.22

2,150,785

TOTAL Applications Expenditures TOTAL Applications Positions
TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions
TOTAL EXPENDITURES TOTAL POSITIONS

14.99 9.51
24.50

16.22 10.78 27.00

2,150,785 7,087,207 9,237,992

320

Georgia Department of Juvenile Justice

Chapter 3 Applications Profile
(Program, Function, Business Impact, etc.)

JUVENILE TRACKING SYSTEM
Program or Sub-Program: Administration, Community Supervision, Non-secure Commitment, Non-secure Detention, Secure Detention (RYDC), Secure Commitment (YDC), Juvenile Delinquency Prevention
Description of Application Function: JTS Is DJJ's primary enterprise database for tracking juvenile information Case notes, admissions & releases (to detention, YDC, STP, commitments, probation Housing, case notes, mental health, medical, Education (grades attendance) legal information (Juvenile Court and offense data), incidents, movements, Program data (residential and services provided), assessments (Detention, Comprehensive Risk Needs, Mental Health Screening, etc) Medicaid Cases, Programs and Services).

o Platform/Host: o Operating System: o Database:

Local Agency Server/Dell Windows 2003 MS SQL

Annual Volume: Unit of Measure: Annual Volume: Unit of Measure: Annual Volume: Unit of Measure: Annual Volume: Unit of Measure: Annual Volume: Unit of Measure: Annual Volume: Unit of Measure: Annual Volume: Unit of Measure: TOTAL ANNUAL
VOLUME FY 2007 $ 2,150,785

56,000 Admissions Annually 23,000 Average Daily Population active youth cases 17,000 Detention admissions annually 1,100 YDC admission annually 2,900 Short term program admissions annually 2,400 Non-secure residential admissions annually 44,000 Youth supervised at home annually
146,400

Consultant FTEs: 14.99

Staff FTEs: 16.22

KRONOS TIME & ATTENDANCE
Program or Sub-Program: Administration
Description of Application Function:

321

Georgia Department of Juvenile Justice

Not reported
o Platform/Host: o Operating System: o Database:

Local Agency Server/Dell Windows 2003 MS SQL

Annual Volume: Unit of Measure: FY 2007 Funding
Not Reported

Not Reported Not Reported
Consultant FTEs: Not Reported

Staff FTEs: Not Reported

322

Georgia Department of Juvenile Justice

Chapter 4 - Inventory & Capitalized Assets

ITEM
Mainframe Desktop workstations
Laptop workstations Servers Other (where applicable):
Routers Switches Firewalls Network printers Workstation printers
Other

DESCRIPTION
Staff computers Student computers
Located in YDCs, RYDCs & MSCs

QUANTITY
3,065 412 455 58
99 149
9 125 1,596

Wireless Devices:

Cell phones

934

Network Cards

324

Blackberries

19

7,245

Capitalized Asset Value of IT Equipment:

$6,190,190

General Age and Condition of Equipment:
Description of condition. Computer & server 1 through 5 years old, excellent condition. 412 student computers 1/3 need replacement.

323

State of Georgia
Information Technology Expenditures Report Fiscal Year 2007
For Period July 1, 2006 June 30, 2007
GA Children & Youth Coordinating Council
0

Georgia Children & Youth Coordinating Council
Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments
Agency Vision
CYCC will empower local communities through programs that promote accountability and healthy choices for Georgia's youth.
Agency Mission
Oversee the efficient administration of taxpayer funds through the provision of grant opportunities to local communities for effective prevention and intervention services for Georgia youth and families.
Agency Strategic Goals
Funding is provided to juvenile courts and other community organizations to develop and implement prevention, intervention, and treatment programs designed to reduce juvenile delinquency.
Funding is provided for abstinence education programs and underage drinking enforcement programs to promote healthy choices among Georgia's youth.
CYCC educational resources will be available to all Georgians.
To establish a more coordinated, integrated child welfare and juvenile justice system at the local level.
Monitor potential state legislation related to children and youth and provide information to key stakeholders.
Maintain sufficient and competent workforce to meet agency's needs.
324

Georgia Children & Youth Coordinating Council

Agency IT Projects

PROJECT A: Continued Enhancement of Grants Database (DJJ as parent agency provides this to us at no cost to CYCC)
Project Description and Benefit: A unified database will provide real-time information on the 150+ grants that CYCC administers throughout the State. Detailed information about these multiple projects will allow for greater oversight and evaluation and will increase CYCC's ability to respond quickly to local and state needs. This will also enhance CYCC's ability to measure program outcomes and report those results via the Prioritized Program Budgeting process.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
$0

Complete/Maintenance

Medium

$0

State Funds
$0

Federal/Other Funds
$0

PROJECT B: Enhancement of Website
Project Description and Benefit: This project complements the Governor's goal of best managed state in the nation. CYCC has assigned a staff member as the agency's webmaster to work in cooperation with DJJ's Office of Technology and Information Services office versus using an outside vendor. In FY 2008, significant upgrades to the site will take place to allow for greater navigation as well as enhanced customer service and information sharing.

Project Status
Project Priority Lifetime Cost of Project FY 2007 Total Funding
$0

RFP not needed. Construction/Implementation

High

$0

State Funds
$0

Federal/Other Funds
$0

PROJECT C: Web-based Grants Management System
Project Description and Benefit: This new web-based system will increase time efficiency of CYCC staff and clients by allowing electronic submission of grant applications. It will also allow clients access their grant files as well as statewide data without assistance from CYCC staff. Project reports will automatically interface with CYCC's database, dramatically increasing response time to customer requests. Further, this type of system will allow CYCC staff to access grant information remotely from any location in the State and provide immediate, up-to-date information to stakeholders upon request. DJJ is providing a computer programmer to CYCC for this project. Testing of the new system will occur in the last quarter of FY 2008 with full implementation in FY 2009.

325

Georgia Children & Youth Coordinating Council

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
$0

RFP Not Needed Construction/Implementation

High

$0

State Funds
$0

Federal/Other Funds
$0

Agency Major IT Accomplishments
Enhancement of Grants Database
With guidance from DJJ's Office of Technology and Information Services (OTIS), CYCC was able to implement desired changes in the grants database to include federal performance measures and new evaluation tools. Continued maintenance will occur in FY 2008.
Enhanced Web Site
CYCC has a dedicated staff person who serves as the agency's webmaster. DJJ's OTIS staff has worked cooperatively with her on making improvements to the site during FY 2007. This capability has allowed CYCC to maintain current information on the site and load "bulletin board" notices quickly to increase customer service. CYCC will make significant upgrades in FY 2008.
Web-Based Grants Mgmt. System
In FY 2007, DJJ's computer programmer worked closely with CYCC to obtain knowledge of the South Carolina model system and its functionality. Grant documents have been revised to reflect CYCC policies and are ready for uploading in the new system. Testing will occur in the last quarter of FY 2008 with full implementation in FY 2009.

326

Georgia Children & Youth Coordinating Council
Chapter 2, Section A - Expenditures by Sub Class

Account/

Subclass

Description

APPROPRIATED COMMON LINE ITEM EXPENDITURES:

Salaries and Hourly Subtotal

501000 Regular Salaries

511000 Overtime

512000 Permanent Hourly

513000 Temporary Labor

Fringe Benefits Allocation

514000 F.I.C.A.

515000 Retirement

516000 Health Insurance

518000 Unemployment Insurance

519000 Workers' Compensation

520000 Merit System Assessments

598000 Pay for Performance

599000 Lapse 300 Personal Services

610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation

301 Regular Operating Expense

722000 Motor Vehicle

303 Motor Vehicle Purchases

Total Expenditures
17,460 1,336 1,818 2,918
23,532
30
30 -

327

Georgia Children & Youth Coordinating Council

Expenditures by Sub Class (continued)

Account/ Subclass

Description

713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment

304 Equipment

814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Cap Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support

305 Computer Charges

648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals

306 Real Estate Rentals

871001 Voice/Data Communication Services - GTA Computer 871002 Voice/Data Communication Services - GTA Data Network 871003 Voice/Data Communication Services - GTA Telecom 871000 Voice / Data Communication Services (GTA) 872001 Voice/Data Communication Services - Wire/Cable Simple 872002 Voice/Data Communication Services - Wire/Cable Complex 872003 Voice/Data Communication Services - MPLS 872004 Voice/Data Communication Services - Video 872005 Voice/Data Communication Services - Local Service 872006 Voice/Data Communication Services - Long Distance 872007 Voice/Data Communication Services - Voice Mail 872008 Voice/Data Communication Services - PBX 872009 Voice/Data Communication Services - VOIP 872010 Voice/Data Communication Services - Key System 872011 Voice/Data Communication Services - Mobile/Wireless 872012 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Other)

307 Telecommunications Total

Total Expenditures
3,949
520
4,469
4,522 4,522
2,574 2,574 7,096

328

Georgia Children & Youth Coordinating Council

Expenditures by Sub Class (continued)

Account/ Subclass

Description

723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings

309 Capital Outlay

651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 Professional/Technical Services - Computer/IT 852000 Professional/Technical Services - Computer/IT Expenses

312 Contracts

750000 Transfers Out

314 Transfers

690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants

315 Grants

TOTAL EXPENDITURES State Funds Federal Funds Other Funds

Full Time Equivalent Positions Full Time Equivalent Consultants

Total Expenditures
-
-
35,127 18,225 16,902
0.50 -

329

Georgia Children & Youth Coordinating Council

Chapter 2, Section B - Expenditures by Application

Applications:

Description

Not Reported

Consultant FTE's

Position FTE's

FY 2007 Expenditures

TOTAL Applications Expenditures TOTAL Applications Positions
TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions
TOTAL EXPENDITURES TOTAL POSITIONS

-

-

-

0.50

-

0.50

35,127 35,127

330

Georgia Children & Youth Coordinating Council
Chapter 3 Applications Profile
(Program, Function, Business Impact, etc.)
Not Reported
331

Georgia Children & Youth Coordinating Council

Chapter 4 - Inventory & Capitalized Assets

ITEM
Mainframe
Desktop workstations Laptop workstations Servers Other (where applicable):
Routers Switches Firewalls Network printers Workstation printers
Other

DESCRIPTION
Refer to DJJ's Inventory for CYCC Equipment

QUANTITY

Capitalized Asset Value of IT Equipment:

Refer to DJJ for CYCC asset value

General Age and Condition of Equipment: Description of condition: Not Reported

332

State of Georgia
Information Technology Expenditures Report Fiscal Year 2007
For Period July 1, 2006 June 30, 2007
Georgia Department of Labor
0

Georgia Department of Labor
Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments
Agency Vision
To become a national leader in assisting individuals to achieve their highest workplace potential and level of independence
Agency Mission
To work with public and private partners in building a world-class workforce system that contributes to Georgia's economic prosperity. We will accomplish this by creating opportunities and providing services that:
Assist individuals to attain their work goals and increase self-sufficiency through employment, training, comprehensive rehabilitation and support services
Assist employers to meet their business needs through employee recruitment and selection services workforce information and technical support.
Agency Strategic Goals
The department will provide high quality, responsive and universally accessible services that provide customer choice and exceed customer expectations.
The department will continue to promote and facilitate partnerships at all levels for effective program and service outcomes.
The department will promote individual and organizational growth and effectiveness.
The department will actively and effectively market service delivery capabilities.
333

Georgia Department of Labor
The department will use state-of-the-art technology that supports effective and efficient service delivery.
Agency IT Projects
Not Reported
Agency Major IT Accomplishments
Not Reported
334

Georgia Department of Labor
Chapter 2, Section A - Expenditures by Sub Class

Account/

Subclass

Description

APPROPRIATED COMMON LINE ITEM EXPENDITURES:

Salaries and Hourly Subtotal

510000 Regular Salaries

511000 Overtime

512000 Permanent Hourly Labor

513000 Temporary/Casual Labor

Fringe Benefits Allocation

514000 FICA

515000 Retirement

516000 Health Insurance

517000 Personal Liability Insurance

518000 Unemployment Insurance

519000 Worker's Compensation

599000 Lapse 300 PERSONAL SERVICES

612000 Motor Vehicle Expense 613000 Printing & Publications 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment Not on Inventory 617000 Water & Sewer 618000 Energy 619000 Rents - Other than Real Estate 620000 Insurance & Bonding 622000 Freight 625000 Discounts Lost 626000 Procurement Card 627000 Other Operating Expense

301 REGULAR OPERATING EXPENSE
302 TRAVEL 713000 Capital Lease/I P Prin 722000 Motor Vehicle Purchases
303 MOTOR VEHICLE PURCHASES

Total Expenditures
10,290,566
10,290,566 1,218,118
1,218,118 144,052 1,600 1,600

335

Georgia Department of Labor
Expenditures by Sub Class (continued)

Account/ Subclass

Description

616000 Equipment Not on Inventory 619000 Rents - Other than Real Estate 713000 Capital Lease/I P Prin 720000 Equipment Over $5,000 721000 Computer Equipment $5,000

304 EQUIPMENT

616000 Equipment Not on Inventory 619000 Computer Rents other than Real Estate 651000 Computer Per Diem and Fees 653000 Computer Contracts 661000 GTA Computer Billings 662000 Computer Other 663000 Computer Software 721000 Computer Equipment

305 COMPUTER CHARGES

306 REAL ESTATE RENTALS 671001 Data Frame Relay - GTA Billings 671002 Data Wire/Cable - GTA Billings 671003 Data Net - GTA Billings 671050 Data - Other
Data Telecommunications Subtotal 672001 Other Telecomm - Local Service - GTA Billing 672002 Other Telecomm - Network - GTA Billing 672003 Other Telecomm - Long Distance - GTA Billing 672004 Other Telecomm - Voice Mail - GTA Billing 672005 Other Telecomm - Pagers - GTA Billing 672006 Other Telecomm - Radio - GTA Billing 672019 Other Telecomm - Cellular 672020 Other Telecomm 672050 Other Telcomm - GTA Svcs for Resale - Local 672051 Other Tele-GTA Svcs Resale - Long Distance 672052 Other Telecomm - Services for Resale - Paging
Other Telcommunications Subtotal

307 TELECOMMUNICATIONS TOTAL

Total Expenditures
27,951
27,951 14,292,791
14,292,791
-
1,429,336

336

Georgia Department of Labor

Expenditures by Sub Class (continued)

Account/ Subclass

Description

723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings

309 Capital Outlay

651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 Professional/Technical Services - Computer/IT 852000 Professional/Technical Services - Computer/IT Expenses

312 Contracts

750000 Transfers Out

314 Transfers

690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants

315 Grants

TOTAL EXPENDITURES State Funds Federal Funds Other Funds

Full Time Equivalent Positions Full Time Equivalent Consultants

Total Expenditures
10,032
10,032 -
27,414,446
-

337

Georgia Department of Labor

Chapter 2, Section B - Expenditures by Application

Applications:

Description Not Reported

Consultant FTE's

Position FTE's

FY 2007 Expenditures

TOTAL Applications Expenditures TOTAL Applications Positions
TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions
TOTAL EXPENDITURES TOTAL POSITIONS

-

-

-

27,414,446

27,414,446

338

Georgia Department of Labor
Chapter 3 Applications Profile
(Program, Function, Business Impact, etc.)
Not Reported
339

Georgia Department of Labor

Chapter 4 - Inventory & Capitalized Assets

ITEM
Mainframe Desktop workstations Laptop workstations Servers Other (where applicable):
Routers Switches Firewalls Network printers Workstation printers
Other

DESCRIPTION

QUANTITY

Capitalized Asset Value of IT Equipment:

Not Reported

General Age and Condition of Equipment: Description of condition. Not Reported

340

State of Georgia
Information Technology Expenditures Report Fiscal Year 2007
For Period July 1, 2006 June 30, 2007
Georgia Department of Law
0

Georgia Department of Law
Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments
Agency Vision
"We will provide the people of Georgia with an independent Department of Law committed to excellence in our work. We will set the standard for quality management in state government and will be staffed by well-trained, highly motivated, innovative and diverse people working as a team in a pleasant environment. We will be leaders in the legal profession and will deliver quality legal services to our clients. At the same time, we will be leaders in helping state government operate openly."
Agency Mission
"The mission of the Department of Law is to serve the citizens of the State of Georgia by providing legal representation of the highest quality to the agencies, officers and employees of state government and by honorably and vigorously carrying out the constitutional and statutory responsibilities of the Attorney General."
Agency Strategic Goals
Provide high level legal representation to all State agencies, departments and authorities
Promote open government
Educate client agencies on new and emerging legal issues/trends and their impact on their organization/employees
Protect Georgia citizens and businesses from fraud
Prevent public corruption
Attract and retain qualified workforce
341

Georgia Department of Law

Agency IT Projects
PROJECT A: Imaging System
Project Description and Benefit: Implement an imaging system that integrates with our document management system.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
$ Information Not Provided

Will Need RFP

Information Not Provided

$50,001-250,000

State Funds
$ Not Provided

Federal/Other Funds
$ Not Provided

PROJECT B: Electronic Filing with all Courts
Project Description and Benefit: Benefit - Once the courts implement a system to receive documents electronically, meet the requirements to use this technology. The U.S. Court of Appeals for the 11th Circuit is now requiring that briefs be filed both in hard copy and in pdf format, either on diskette or CD. Adobe Acrobat is being installed on designated PCs within the department. Fulton State Court and DeKalb State Court have implemented e-filing through the Lexis/Nexis program. This filing is being done over the Internet. Fulton Superior Court is also using Lexis/Nexis on some cases, but not all cases. The U.S. District Courts in Georgia have implemented a program using PACER (a program specific for these courts only). There is a filing fee for each filing using both the Lexis/Nexis program and PACER.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
$ Information Not Provided

RFP Not Needed, Construction/Implementation

Information Not Provided

$50,000

State Funds
$ Not Provided

Federal/Other Funds
$ Not Provided

Agency Major IT Accomplishments
Not Reported

342

Georgia Department of Law
Chapter 2, Section A - Expenditures by Sub Class

Account/

Subclass

Description

APPROPRIATED COMMON LINE ITEM EXPENDITURES:

Salaries and Hourly Subtotal

510000 Regular Salaries

511000 Overtime

512000 Permanent Hourly Labor

513000 Temporary/Casual Labor

Fringe Benefits Allocation

514000 FICA

515000 Retirement

516000 Health Insurance

517000 Personal Liability Insurance

518000 Unemployment Insurance

519000 Worker's Compensation

599000 Lapse 300 Personal Services

612000 Motor Vehicle Expense 613000 Printing & Publications 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment Not on Inventory 617000 Water & Sewer 618000 Energy 619000 Rents - Other than Real Estate 620000 Insurance & Bonding 622000 Freight 625000 Discounts Lost 626000 Procurement Card 627000 Other Operating Expense 640000 Travel

301 Regular Operating Expense

713000 Capital Lease/I P Prin 722000 Motor Vehicle Purchases

303 MOTOR VEHICLE PURCHASES

Total Expenditures
100,585
7,695 10,974 14,283
63 392 (1,335) 132,657
87,439 87,439
-

343

Georgia Department of Law
Expenditures by Sub Class (continued)

Account/ Subclass

Description

616000 Equipment Not on Inventory 619000 Rents - Other than Real Estate 713000 Capital Lease/I P Prin 720000 Equipment Over $5,000 721000 Computer Equipment $5,000

304 Equipment

616000 Equipment Not on Inventory 619000 Computer Rents other than Real Estate 651000 Computer Per Diem and Fees 653000 Computer Contracts 661000 GTA Computer Billings 662000 Computer Other 663000 Computer Software 721000 Computer Equipment

305 Computer Charges

306 Real Estate Rentals 671001 Data Frame Relay - GTA Billings 671002 Data Wire/Cable - GTA Billings 671003 Data Net - GTA Billings 671050 Data - Other
Data Telecommunications Subtotal 672001 Other Telecomm - Local Service - GTA Billing 672002 Other Telecomm - Network - GTA Billing 672003 Other Telecomm - Long Distance - GTA Billing 672004 Other Telecomm - Voice Mail - GTA Billing 672005 Other Telecomm - Pagers - GTA Billing 672006 Other Telecomm - Radio - GTA Billing 672019 Other Telecomm - Cellular 672020 Other Telecomm 672050 Other Telcomm - GTA Svcs for Resale - Local 672051 Other Tele-GTA Svcs Resale - Long Distance 672052 Other Telecomm - Services for Resale - Paging
Other Telcommunications Subtotal

307 Telecommunications Total

Total Expenditures
73,890
81,863 121,367 105,582 382,703
471 4,345 4,816
5,509 113,491
1,895
8,618
129,513 134,329

344

Georgia Department of Law

Expenditures by Sub Class (continued)

Account/ Subclass

Description

723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings

309 Capital Outlay

651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 Professional/Technical Services - Computer/IT 852000 Professional/Technical Services - Computer/IT Expenses

312 Contracts

750000 Transfers Out

314 Transfers

690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants

315 Grants

TOTAL EXPENDITURES State Funds Federal Funds Other Funds

Full Time Equivalent Positions Full Time Equivalent Consultants

Total Expenditures
-
-
737,128 737,128
1.50 -

345

Georgia Department of Law

Chapter 2, Section B - Expenditures by Application

Description Applications:
Hummingbird DM5 - DM5 Solution 6 CMS - CMS Open Microsoft Exchange/Outlook

Consultant FTE's

Position FTE's

FY 2007 Expenditures

TOTAL Applications Expenditures TOTAL Applications Positions
TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions
TOTAL EXPENDITURES TOTAL POSITIONS

-

-

-

737,128

-

1.50

737,128

-

1.50

346

Georgia Department of Law

Chapter 3 Applications Profile
(Program, Function, Business Impact, etc.)

Application A:
HUMMINGBIRD DM5 DOCUMENT MANAGEMENT SYSTEM
Program or Sub-Program: Information Not Provided Description of Application Function:
SDM5 is a SQL database and is the document management system used by the department. As the legal representatives for all agencies, departments, commissions and authorities in State government, the department produces a large volume of documents. DM5 provides the means to locate, organize, share and access documents (word processing, spreadsheets and presentations) quickly and easily.

o Platform/Host: o Operating System: o Database:

Dell Server Windows 2000 SQL

Annual Volume: Unit of Measure:
FY 2007 Not Reported

42,869 Documents
Consultant FTEs: Not Reported

Staff FTEs: Not Reported

Application B:
CMS OPEN CASE MANAGEMENT SYSTEM
Program or Sub-Program: Not Reported Description of Application Function:
SCMS is a SQL database and is the casement management, time and billing system used by the department. CMS is used to track and manage all matters (cases, opinion requests, contracts, requests for advice, etc.) that are received from both the departments.

o Platform/Host: o Operating System: o Database:

Agency Local Server/Dell Windows NT SQL

Annual Volume: Unit of Measure:
FY 2007 Not Reported

18,209; 9,169; 8,370; 18,648

Pending 7/05; Opened, Closed, Pending 6/06

Consultant FTEs:

Staff FTEs:

Not Reported

Not Reported

Application C:
PERSONAL INFORMATION MANAGER OUTLOOK
Program or Sub-Program: Not Reported

347

Georgia Department of Law

Description of Application Function: Exchange/Outlook is the system used for e-mail, calendars, contacts, task lists, and bulletin board postings.

o Platform/Host: o Operating System: o Database:

Agency Local Server/Dell Windows NT SQL

Annual Volume: Unit of Measure:
FY 2007 Not Reported

Does Not Track Does Not Track
Consultant FTEs: Not Reported

Staff FTEs: Not Reported

Application D:

LEXIS


Program or Sub-Program: Not Reported Description of Application Function:
Lexis and West Law are electronic research tools which provide authoritative legal, news, public records and business information; including tax and regulatory publications online.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 Not Reported

Does Not Track Does Not Track
Consultant FTEs: Not Reported

Staff FTEs: Not Reported

348

Georgia Department of Law

Chapter 4 - Inventory & Capitalized Assets

ITEM
Mainframe Desktop workstations
Laptop workstations
Servers Other (where applicable):
Routers Switches Firewalls Network printers Workstation printers Plotters Scanners Label Printers Portable Printers

DESCRIPTION
Pentium 866MHz to 3GHz and from 256MB of RAM to 1GB of RAM Pentiums ranging in speed from 500 MHz with 256MB of RAM to 2GHz with 1GB of RAM. Dell PowerEdge
Nortel Baystacks 350T, 450T, 28200 Cisco PIX 515 HP laser & HP color laserjet HP laserJet HP Design Jet 1050C Epson (1), Canon (6) Seiko Smart Label printers 200 Cannon (2) HP (2)

QUANTITY
224 49
12
36 1 42 25 1 7 65 4

466

Capitalized Asset Value of IT Equipment:

Not Reported

General Age and Condition of Equipment:
Description of condition. The Law Department tries to replace approximately of all its desktops each year. Currently the oldest desktops were purchased in FY 1998. The servers were purchased from 1999 to 2003. The Nortel switching system was installed in FY 1998 and additional switches were added in FY 1998 and FY2000. The printers were purchased from 1997 to 2004.

349

State of Georgia
Information Technology Expenditures Report Fiscal Year 2007
For Period July 1, 2006 June 30, 2007
Prosecuting Attorneys' Council of Georgia
0

Prosecuting Attorneys' Council of Georgia
Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments
Agency Vision
Not Reported
Agency Mission
The Prosecuting Attorneys' Council of Georgia assists the prosecuting attorneys of Georgia who seek justice with honor in their efforts against criminal activity.
Agency Strategic Goals
Not Reported

Agency IT Projects
PROJECT A: Event Management System
Project Description and Benefit: A web application that will enable PACGA staff to record and report attendance at events, enable prosecutor staff to register for events on-line, feed a master file with registration data, publish a calendar of events, and gather feedback from attendees after an event has completed.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Project Not Started High $100,000
State Funds
Not Reported

Federal/Other Funds
Not Reported

350

Prosecuting Attorneys' Council of Georgia

PROJECT B: Tracker Prosecutor Case Management System
Project Description and Benefit: A web application that will enable prosecutor staff to monitor the flow of cases from arrest to final disposition. In addition, the system will provide data to policy makers at all levels of state government for the efficient allocation of personnel to insure the orderly preparation and final disposition of criminal complaints.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Project Underway Construction/Implementation

High

$2,000,000

State Funds
Not Reported

Federal/Other Funds
Not Reported

Agency Major IT Accomplishments
Not Reported

351

Prosecuting Attorneys' Council of Georgia
Chapter 2, Section A - Expenditures by Sub Class

Account/

Subclass

Description

APPROPRIATED COMMON LINE ITEM EXPENDITURES:

Salaries and Hourly Subtotal

501000 Regular Salaries

511000 Overtime

512000 Permanent Hourly

513000 Temporary Labor

Fringe Benefits Allocation

514000 F.I.C.A.

515000 Retirement

516000 Health Insurance

518000 Unemployment Insurance

519000 Workers' Compensation

520000 Merit System Assessments

598000 Pay for Performance

599000 Lapse 300 Personal Services

610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation

301 Regular Operating Expense

303 Motor Vehicle Purchases

Total Expenditures
230,979
16,716 24,054 38,604
310,353
18 2,403
47
475 1,750
200 20,926 25,819 25,819

352

Prosecuting Attorneys' Council of Georgia

Expenditures by Sub Class (continued)

Account/ Subclass

Description

713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment

304 Equipment

814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equip Under Capitalization Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support

305 Computer Charges

648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals

306 Real Estate Rentals

871001 Voice/Data Comm Svcs - GTA Computer Bill 871002 Voice/Data Comm Svcs - GTA Data Network Bill 871003 Voice/Data Comm Svcs - GTA Telecommunications Bill 871000 Voice/Data Comm Svcs (To pay GTA Invoices) Subtotal 872001 Voice/Data Communication Services - Wire/Cable Simple 872002 Voice/Data Communication Services - Wire/Cable Complex 872003 Voice/Data Communication Services - MPLS 872004 Voice/Data Communication Services - Video 872005 Voice/Data Communication Services - Local Service 872006 Voice/Data Communication Services - Long Distance 872007 Voice/Data Comm Svcs-Voice Mail & Other Voice Prcsg 872008 Voice/Data Communication Services - PBX 872009 Voice/Data Communication Services - VOIP 872010 Voice/Data Communication Services - Key System 872011 Voice/Data Communication Services - Mobile/Wireless 872011 Voice/Data Communication Services - Other 872000 Voice/Data Comm Svcs (Vendors Not GTA) Subtotal

307 Telecommunications Total

Total Expenditures
2,115 250
43,922 46,287
-
59,483
11,517
150,971 221,971 221,971

353

Prosecuting Attorneys' Council of Georgia

Expenditures by Sub Class (continued)

Account/

Subclass

Description

723000 Land

724000 Buildings

725000 Improvements Other Than Buildings

726000 Works of Art and Historical Treasures

727000 Library Collections

728000 Construction in Progress

733000 Infrastructure

824000 [IT Expenditure] IT Buildings

309 Capital Outlay

651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 [IT Expenditure] Prof/Technical Services - Computer/IT 852000 [IT Expenditure] Prof/Tech Svcs - Computer/IT Exp.

312 Contracts

750000 Transfers Out

314 Transfers

690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants

315 Grants

TOTAL EXPENDITURES State Funds Federal Funds Other Funds

Full Time Equivalent Positions Full Time Equivalent Consultants

Total Expenditures
297 234,413 261,305 496,015 -
1,100,445
4.00 3.00

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Prosecuting Attorneys' Council of Georgia

Chapter 2, Section B - Expenditures by Application

Applications:

Description

* PACG's costs are not tracked per project. Therefore, all IT expenditures are assimilated into infrastructure.

Consultant FTE's

Position FTE's

FY 2007 Expenditures

TOTAL Applications Expenditures TOTAL Applications Positions
TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions
TOTAL EXPENDITURES TOTAL POSITIONS

3.00 3.00

4.00 4.00

1,100,445 1,100,445

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Prosecuting Attorneys' Council of Georgia
Chapter 3 Applications Profile
(Program, Function, Business Impact, etc.) * PACG'S COSTS ARE NOT TRACKED PER PROJECT. THEREFORE, ALL IT EXPENDITURES ARE ASSIMILATED INTO INFRASTRUCTURE.
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Prosecuting Attorneys' Council of Georgia

Chapter 4 - Inventory & Capitalized Assets

ITEM
Mainframe Desktop workstations Laptop workstations Servers Other (where applicable):
Routers Switches Firewalls Network printers Workstation printers Scanner
Other Wireless Devices

DESCRIPTION
Dell Optiplex Dell Latitude Dell Power Edge
HP Laserjet HP Laserjet
VW cellular phones and Blackberry Devices

QUANTITY
250 100 30
50 200
30

660

Capitalized Asset Value of IT Equipment:

$316,500

General Age and Condition of Equipment:
Description of condition. 50% of the hardware is 4 years old and 50% of the hardware is 1 year old.

357

State of Georgia
Information Technology Expenditures Report Fiscal Year 2007
For Period July 1, 2006 June 30, 2007
State Personnel Administration
0

State Personnel Administration
Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments
Agency Vision
To be recognized by our stakeholders and the nation as the leader in Human Resources.
Agency Mission
We promote operational excellence with customer focused leadership to recruit, develop, and retain an exceptional and diverse workforce.
Agency Strategic Goals
Georgia State Government acquires the employees it needs. Georgia State Government develops its leaders and workforce. Georgia State Government retains a competent workforce.

Agency IT Projects
PROJECT A: Enterprise Portal Implementation-PeopleSoft Portal
Project Description and Benefit: Continuous improvement of PeopleSoft Enterprise Portal.

Project Status Project Priority Lifetime Cost of Project
FY 2007 Total Funding
$453,363

Complete/Maintenance High $453,363

State Funds
$0

Federal/Other Funds
$453,363

358

State Personnel Administration

PROJECT B: PeopleSoft Benefits Administration Implementation
Project Description and Benefit: An enterprise approach was taken to the State's Personnel core business processes where we can eliminate a number of Stand alone applications that are integrated which will significantly reduce the cost of operations. This was a collaboration with the Commission for New Georgia and teams comprised of State Personnel Executives along with State Accounting Office, Department of Community Health and Georgia Merit System.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
$1,773,200

Construction/Implementation

High $1,773,200
State Funds
$0

Federal/Other Funds
$1,773,200

PROJECT C: Performance Management, Competency Management, Workforce Planning, Succession Planning
Project Description and Benefit: Implementation of Performance Management, Competency Management, Workforce Planning, and Succession Planning PeopleSoft.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
$398,400

Planning/Analysis/Design

High $766,800
State Funds
$0

Federal/Other Funds
$398,400

PROJECT D: Enterprise Learning Management Project Description and Benefit: Implementation of ELM PeopleSoft module.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
$0

RFP Needed Medium $855,000
State Funds
$0

Federal/Other Funds
$0

PROJECT E: Talent Acquisition Manager (TAM, eRecruiting) Project Description and Benefit: Implementation of TAM PeopleSoft Module

359

State Personnel Administration

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
$0

RFP Needed High $1,739,760
State Funds
$0

Federal/Other Funds
$0

PROJECT F: Enterprise Performance Management Project Description and Benefit: Implementation of EPM PeopleSoft module

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
$0

RFP Needed High $865,000
State Funds
$0

Federal/Other Funds
$0

PROJECT G: Enhance the JobSite System
Project Description and Benefit: Implement critical improvements that are necessary to sustain operational effectiveness to include reports to test item analysis and EEO reports.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Not Reported Not Reported Not Reported
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT H: Upgrade Videoconferencing equipment
Project Description and Benefit: To upgrade videoconferencing equipment as a part of the training facility move from Decatur to the West Tower.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Not Reported Medium $24,462
State Funds
Not Reported

Federal/Other Funds
Not Reported

360

State Personnel Administration

PROJECT I: Rewrite/Replace Drug Testing System
Project Description and Benefit: Incorporate US DOT regulations as well as best practices from the US DHHS to ensure random sampling that is fair and equitable as well as automate manual process and reduce the number of steps taken to complete the entire process.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Not Reported High Not Reported
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT J: Gyrus Software (Training) Upgrade/Enhancements
Project Description and Benefit: The redesign of the GMS Website will be done as part of the PeopleSoft Portal Implementation.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

RFP Needed High $100,000
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT K: Customer Relationship Management
Project Description and Benefit: Implementation of Customer Relationship Management Software to track customer requests, integrate service providers, and reporting.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

RFP Needed Medium $123,302
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT L: Infrastructure Upgrades
Project Description and Benefit: Upgrades and enhancements to existing infrastructure including upgrades to Exchange 2003, Active Directory, VPN, desktop requirements, new network switches, and replacement of end-of-life servers.

Project Status Project Priority

Have not Started Project High

361

State Personnel Administration

Lifetime Cost of Project FY 2007 Total Funding
Not Reported

$270,840
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT M: Computerization of Testing
Project Description and Benefit: Current State: Paper- based testing, 26,000 state-wide applicants, 12,000 in Atlanta, annually.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

RFP Needed Medium Not Reported
State Funds
Not Reported

Federal/Other Funds
Not Reported

Agency Major IT Accomplishments
Not Reported

362

State Personnel Administration
Chapter 2, Section A - Expenditures by Sub Class

Account/

Subclass

Description

APPROPRIATED COMMON LINE ITEM EXPENDITURES:

Salaries and Hourly Subtotal

510000 Regular Salaries

511000 Overtime

512000 Permanent Hourly Labor

513000 Temporary/Casual Labor

Fringe Benefits Allocation

514000 FICA

515000 Retirement

516000 Health Insurance

517000 Personal Liability Insurance

518000 Unemployment Insurance

519000 Worker's Compensation

599000 Lapse 300 Personal Services

612000 Motor Vehicle Expense 613000 Printing & Publications 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment Not on Inventory 617000 Water & Sewer 618000 Energy 619000 Rents - Other than Real Estate 620000 Insurance & Bonding 622000 Freight 625000 Discounts Lost 626000 Procurement Card 627000 Other Operating Expense

301 Regular Operating Expense

713000 Capital Lease/I P Prin 722000 Motor Vehicle Purchases

303 Motor Vehicle Purchases

Total Expenditures
550,056
39,546 57,561 78,108
1,776 716
727,761
83,748 54,742
6,967 705
28,750 174,912
-

363

State Personnel Administration

Expenditures by Sub Class (continued)

Account/ Subclass

Description

713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment

304 Equipment

814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equip Under Capitalization Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support

305 Computer Charges

648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals

306 Real Estate Rentals

871001 Voice/Data Communication Svcs - GTA Computer Bill 871002 Voice/Data Comm Services - GTA Data Network Bill 871003 Voice/Data Comm Svcs - GTA Telecommunications Bill 871000 Voice/Data Communication Services (GTA) 872001 Voice/Data Communication Services - Wire/Cable Simple 872002 Voice/Data Communication Services - Wire/Cable Complex 872003 Voice/Data Communication Services - MPLS 872004 Voice/Data Communication Services - Video 872005 Voice/Data Communication Services - Local Service 872006 Voice/Data Communication Services - Long Distance 872007 Voice/Data Comm Svcs-Voice Mail & Other Voice Prcsg 872008 Voice/Data Communication Services - PBX 872009 Voice/Data Communication Services - VOIP 872010 Voice/Data Communication Services - Key System 872011 Voice/Data Communication Services - Mobile/Wireless 872012 Voice/Data Communication Services - Other 872000 Voice/Data Communication Services (Other)

307 Telecommunications Total

Total Expenditures
704 2,541 9,473 68,880 13,746 181,123 276,468 61,560
61,560 702,485
702,485 237
10,298 3,744
14,279 716,765

364

State Personnel Administration

Expenditures by Sub Class (continued)

Account/ Subclass

Description

723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings

309 Capital Outlay

651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 [IT Expenditure] Prof/Technical Svcs - Computer/IT 852000 [IT Expenditure] Prof/Technical Svcs-Computer/IT Exp

312 Contracts

750000 Transfers Out

314 Transfers

690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants

315 Grants

TOTAL EXPENDITURES State Funds Federal Funds Other Funds

Full Time Equivalent Positions Full Time Equivalent Consultants

Total Expenditures
-
2,252,442 2,252,442
-
3,976,229 3,976,229
9.00 20.00

365

State Personnel Administration

Chapter 2, Section B - Expenditures by Application

Description Applications:
*SPA Does Not Maintain Expenditures by Application.

Consultant FTE's

Position FTE's

FY 2007 Expenditures

TOTAL Applications Expenditures TOTAL Applications Positions
TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions
TOTAL EXPENDITURES TOTAL POSITIONS

20.00 20.00

9.00 9.00

3,976,229 3,976,229

366

State Personnel Administration

Chapter 3 Applications Profile
(Program, Function, Business Impact, etc.)

Application A:
ELECTRONIC OPEN ENROLLMENT
Program or Sub-Program: Employee Benefits Description of Application Function:
A web-based application that allows employees to enroll in their flexible benefits and health benefits for the current plan year. This application is in partnership with the Department of Community Health.

o Platform/Host: o Operating System: o Database:

IIS (Internet Information Server) Win 2000 Win NT/SQL 7

Annual Volume: Unit of Measure:
FY 2007 Not Reported

85,000

State Employees who utilize OE

Consultant FTEs:

Staff FTEs:

Not Reported

Not Reported

Application B:
EMPLOYEES SUGGESION PROGRAM (ESP)
Program or Sub-Program: Employee Benefits Description of Application Function:
A web-based application which allow employees to enter submissions to the State's Employees' Suggestion Program.

o Platform/Host: o Operating System: o Database:

IIS Win2000 Win NT/SQL 7

Annual Volume: Unit of Measure:
FY 2007 Not Reported

46 Submitted suggestions
Consultant FTEs: Not Reported

Staff FTEs: Not Reported

Application C:
THE JOBSITE
Program or Sub-Program: Testing & Selection; Recruitment Description of Application Function:
A web based application that allows state agencies to post job vacancies, applicants to submit resumes electronically, and agency recruits to manage their recruitment activities. Agency recruiters can also review, print and distribute applicant resumes. Internal functions include scheduling applicant

367

State Personnel Administration

for examinations, administering examination activities, and data entry of paper applications.

o Platform/Host: o Operating System: o Database:

IIS/Win 200 Win 2000 SQL 7 / Win 2000

Annual Volume: Unit of Measure:
FY 2007 Not Reported

415,264 Number of Applicants
Consultant FTEs: Not Reported

Staff FTEs: Not Reported

Application D:
APPLICANT NOTICES PRINT PROGRAM
Program or Sub-Program: Recruitment Description of Application Function:
An application that prints notices for selected applicants of The JobSite that give information on interview schedule, test schedules, test results, and other follow-up messages (e.g. change in veteran preference, notification of not appearing for an interview, etc.).

o Platform/Host: o Operating System: o Database:

State's IBM Mainframe OS390 DB2

Annual Volume: Unit of Measure:
FY 2007 Not Reported

192,862 V-fold forms printed
Consultant FTEs: Not Reported

Staff FTEs: Not Reported

Application E:
AUTOMATED TIME, LEAVE & ATTENDANCE SYSTEM (ATLAS)
Program or Sub-Program: Employee Development Description of Application Function:
An automated timesheet and leave request system that allows employees to record their work hours, work time, and request leave. It allows the manager to review, approve, or disapprove timesheet and leave requests, as well as manage coverage of the unit.

o Platform/Host: o Operating System: o Database:

NT Win 2000 Paradox

Annual Volume: Unit of Measure:

24 Pay Cycles

368

FY 2007 Not Reported

State Personnel Administration

Consultant FTEs: Not Reported

Staff FTEs: Not Reported

Application F:
LEGISLATION TRACKING
Program or Sub-Program: Leadership & Organizational Development Description of Application Function:
An intranet application used by the GMS Leadership and related staff to monitor state legislation of interest to the GMS.

o Platform/Host: o Operating System: o Database:

IIS Win2000 Win2000/SQL7

Annual Volume: Unit of Measure:
FY 2007 Not Reported

54 Number of tracked items
Consultant FTEs: Not Reported

Staff FTEs: Not Reported

Application G:
ORACLE FINANCIALS
Program or Sub-Program: Employee Development; Employee Benefits Description of Application Function:
An application used by the GMS to record Accounts Receivable and General Ledger activity for the Peach State Reserves Program, FLEX Program, State Charitable Contributions Program, and fee revenue.

o Platform/Host: o Operating System: o Database:

Unix HP/Unix Oracle

Annual Volume: Unit of Measure:
FY 2007 Not Reported

$691,327.97 General Ledger, AR, Billing
Consultant FTEs: Not Reported

Staff FTEs: Not Reported

Application H:
GYRUS TRAINING
Program or Sub-Program: Employee Development Description of Application Function:
A training and student enrollment system used to record employees enrolled in GMS classes and provide billing capabilities to collect the fees.

o Platform/Host:

Unix

369

State Personnel Administration

o Operating System: HP/Unix

o Database:

Oracle

Annual Volume: Unit of Measure:
FY 2007 Not Reported

6500 Number of Attendees
Consultant FTEs: Not Reported

Staff FTEs: Not Reported

Application I:
FLEXIBLE BENEFITS SYSTEM (FLEX)
Program or Sub-Program: Employee Benefits Description of Application Function:
An application used to administer participation in the Flexible Benefits Program. Personnel professionals can record data as needed to maintain the selections of employees.

o Platform/Host: o Operating System: o Database:

State's IBM Mainframe OS 390 DB2

Annual Volume: Unit of Measure:
FY 2007 Not Reported

115,000 Number of Participants
Consultant FTEs: Not Reported

Staff FTEs: Not Reported

Application J:
FAITHFUL SERVICE AWARD SYSTEM (FSA)
Program or Sub-Program: Employee Benefits Description of Application Function:
Records information about the state service of employees for projecting service and creating service certificates.

o Platform/Host: o Operating System: o Database:

Windows NT Win 2000 SQL 7

Annual Volume: Unit of Measure:
FY 2007 Not Reported

10,082 Number of Certificates Printed
Consultant FTEs: Not Reported

Staff FTEs: Not Reported

Application K:
PMTOOLS/PERFORMANCEPLUS
Program or Sub-Program: Employee Development

370

State Personnel Administration

Description of Application Function: A tool designed to assist supervisors in recording performance data about employees and creating performance plans and evaluations.

o Platform/Host: o Operating System: o Database:

Windows NT Win 2000 SQL 7

Annual Volume: Unit of Measure:
FY 2007 Not Reported

Not Available

Number of Agencies Using (No Longer Supported)

Consultant FTEs:

Staff FTEs:

Not Reported

Not Reported

Application L:
DRUG TESTING SYSTEM - ADMIN/INTEGRATION
Program or Sub-Program: Testing & Selection Description of Application Function:
AA system that creates a report of random selections of jobs/positions that have been designated by the agency as either required or sensitive in nature that requires random drug testing of the incumbent. Provides a feed for PeopleSoft with the testing results.

o Platform/Host: o Operating System: o Database:

Windows 2000 Win 2000 SQL 7

Annual Volume: Unit of Measure:
FY 2007 Not Reported

13,296

Number of employees selected at random

Consultant FTEs:

Staff FTEs:

Not Reported

Not Reported

Application M:
COMPETENCY-BASED HIRING, ASSESSMENT AND MANAGEMENT PROGRAM (CHAMP)
Program or Sub-Program: Leadership & Organizational Development; Employee Development
Description of Application Function: Enables state agency HR professionals and line managers to streamline the development of best practice HR strategies and implement them.

o Platform/Host: o Operating System: o Database:

IIS Win 2000 SQL 7

Annual Volume: Unit of Measure:

No Longer Used Not Reported

371

State Personnel Administration

FY 2007 Not Reported

Consultant FTEs: Not Reported

Staff FTEs: Not Reported

Application N:
MULTI-RATER SURVEY INSTRUMENT COMPETENCY ASSESSMENT (MUSIC)
Program or Sub-Program: Leadership & Organizational Development; Employee Development
Description of Application Function: A structured survey instrument for employee job competency assessment as perceived by the employee, his peers, his managers, and his customers.

o Platform/Host: o Operating System: o Database:

IIS Win 2000 SQL 7

Annual Volume: Unit of Measure:
FY 2007 Not Reported

No Longer Used Not Reported
Consultant FTEs: Not Reported

Staff FTEs: Not Reported

Application O:
STATE CHARITABLE CONTRIBUTIONS PROGRAM (SCCP)
Program or Sub-Program: Employee Benefits Description of Application Function:
Allows state employees to donate to selected charities either by lump sum, payroll deductions, or other form of payment.

o Platform/Host: o Operating System: o Database:

Sun Solaris Oracle Oracle

Annual Volume: Unit of Measure:
FY 2007 Not Reported

22,996 Number of donors
Consultant FTEs: Not Reported

Staff FTEs: Not Reported

Application P:
NATIONAL ASSOCIATION OF STATE PERSONNEL EXECUTIVES [NASPE] TOTAL REWARDS SURVEY
Program or Sub-Program: Leadership & Organizational Development; Compensation
Description of Application Function: Allows participating states to enter HR/Benefit data to create a multi-state report.

372

State Personnel Administration

o Platform/Host: o Operating System: o Database:

IIS Win 2000 SQL 7

Annual Volume: Unit of Measure:
FY 2007 Not Reported

Not Available Number of Surveys Completed
Consultant FTEs: Not Reported

Staff FTEs: Not Reported

Application Q:
HR (HUMAN RESOURCE) AUDITS
Program or Sub-Program: Leadership & Organizational Development. Description of Application Function:
Allows state agencies to evaluate how they compare to best HR practices with their own business operations.

o Platform/Host: o Operating System: o Database:

IIS Win 2000 SQL 7

Annual Volume: Unit of Measure:
FY 2007 Not Reported

39

Executive and Non Executive State Agencies

Consultant FTEs:

Staff FTEs:

Not Reported

Not Reported

Application R:
GMS WEBSITE (WWW.GMS.STATE.GA.US)
Program or Sub-Program: Leadership & Organizational Development; Employee Development; Employee Benefits, Sub Program 7 - Job Information & Marketing
Description of Application Function: Information about the Georgia Merit System and other HR information communicated via the internet.

o Platform/Host: o Operating System: o Database:

IIS Win 2000 SQL 7

Annual Volume: Unit of Measure:
FY 2007 Not Reported

17,931,288 Number of Hits
Consultant FTEs: Not Reported

Staff FTEs: Not Reported

373

State Personnel Administration

Application S:
GMS INTRANET (GMSNET)
Program or Sub-Program: Employee Development Description of Application Function:
Information source for the GMS employees via the internet (internal).

o Platform/Host: o Operating System: o Database:

IIS Win 2000 SQL 7

Annual Volume: Unit of Measure:
FY 2007 Not Reported

Not Available Number of Hits
Consultant FTEs: Not Reported

Staff FTEs: Not Reported

Application T:
FLEXHELP ON-LINE
Program or Sub-Program: Employee Benefits Description of Application Function:
Tool (Self Service Web Based) used to calculate the value of selected benefits on an option statement for agencies that are FLEX customers.

o Platform/Host: o Operating System: o Database:

Windows NT Win 2000 SQL 7

Annual Volume: Unit of Measure:
FY 2007 Not Reported

16,200 # Option Statements printed based on monthly avg.

Consultant FTEs: Not Reported

Staff FTEs: Not Reported

Application U:
KNOWLEDGE MANAGEMENT
Program or Sub-Program: Leadership and Organizational Development Description of Application Function:
Tool used by customers to share HR knowledge.

o Platform/Host: o Operating System: o Database:

IIS Win 2000 SQL 7

Annual Volume: Unit of Measure:
FY 2007

Not Reported Not Reported
Consultant FTEs:

Staff FTEs:

374

State Personnel Administration

Not Reported

Not Reported

Not Reported

Application V:
ENTERPRISE PORTAL IMPLEMENTATION-PEOPLESOFT PORTAL
Program or Sub-Program: Compensation Description of Application Function:
Information Not Provided

o Platform/Host: o Operating System: o Database:

UNIX Sun Solaris Oracle

Annual Volume: Unit of Measure:
FY 2007 Not Reported

44,641

Distinct Users April through July 2007

Consultant FTEs:

Staff FTEs:

Not Reported

Not Reported

Application W:
BENEFITS ADMINISTRATION IMPLEMENTATION
Program or Sub-Program: Compensation Description of Application Function:
Information Not Provided.

o Platform/Host: o Operating System: o Database:

UNIX Sun Solaris Oracle

Annual Volume: Unit of Measure:
FY 2007 Not Reported

115,000

# Employees Participating in Flex Plan

Consultant FTEs:

Staff FTEs:

Not Reported

Not Reported

375

State Personnel Administration

Chapter 4 - Inventory & Capitalized Assets

ITEM
Mainframe Desktop workstations Laptop workstations Servers Other (where applicable):
Routers Switches Firewalls Network printers Workstation printers Plotters Scanners
Copiers Projectors

DESCRIPTION

QUANTITY
300 50 29
3 26 3 32 23
9 5

Wireless Devices

25

505

Capitalized Asset Value of IT Equipment:

Not Reported

General Age and Condition of Equipment:
Description of condition. Aging/Obsolete Infrastructure & PC's. Currently, 90% of the agency's IT assets are over 3 years old; 58% are over 7 years old. Most servers and desktops are lagging at least 2 version levels. Agency has no remote access to the network. Agency invested in 4 multi-function copier/scanner/fax/printers, but does not have the server infrastructure to enable these features

376

State of Georgia
Information Technology Expenditures Report Fiscal Year 2007
For Period July 1, 2006 June 30, 2007
Georgia Department of Natural Resources
0

Georgia Department of Natural Resources
Chapter 1 - Agency Mission, Vision, Goals,
IT Projects & IT Accomplishments
Agency Vision
Georgia's natural, historic, cultural, environmental and economic resources will be better tomorrow than they are today; abundant, diverse, clean, well managed and protected; available for everyone to use and enjoy. The people of Georgia should appreciate the importance of sustaining and enhancing the state's natural, historic, cultural, environmental and economic resources; take an active role in the work of the department; see the department as a responsive and responsible agency working to protect and conserve Georgia's natural, historic and cultural resources and maintain a strong economy. The Georgia Department of Natural Resources will be widely recognized as a public agency that listens carefully and responds to the opinions of the people it serves to provide a balance of all factors; makes wise decisions for the common good of the people; uses resources and spends tax dollars wisely; enforces state laws fairly and vigorously manages the state's natural resources for the benefit of people, fish, game and non-game wildlife and the economic well-being of present and future generations; ever strives to improve the environment in which present and future Georgian's live, work and play; earns the trust and respect of the people of Georgia through its decisions and actions; understands the importance of promoting the development of commerce and industry that utilizes sound environmental practices.
Agency Mission
The mission of the Department of Natural Resources is to sustain, enhance, protect and conserve Georgia's natural, historical and cultural resources for present and future generations, while recognizing the importance of promoting the development of commerce and industry that utilize sound environmental practices.
Agency Strategic Goals
Clean Air - The air throughout the state will be healthy to breathe, and air pollutants will not damage our forests, land, and water bodies.
Clean and Plentiful Water - Georgia rivers, lakes and costal waters will sustain fishing, swimming and healthy ecosystems. Surface and groundwater of adequate quantity and quality will be available for all uses.
Protected and Sustained Natural Resources - Natural and historic resources will be preserved, conserved, restored and managed, and their responsible use will be promoted for current and future generations.
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Georgia Department of Natural Resources
Informed and Supportive Public - Through community outreach, partnerships and education, Georgia citizens will become informed and supportive of natural and historic resource stewardship.
Safe and Healthy Communities - Georgia's communities will be desirable places to live, work and play by being free from unacceptable human health and ecological risks.
Organizational Excellence - DNR's workforce will be a model of excellence in public service by emphasizing continuous improvements in communications, technology, teamwork, customer service and accountability to all stakeholders.
Early Identification of Capital Needs - DNR will develop a long-term capital improvements program based on agency projections of capital needs.

Agency IT Projects

PROJECT A: Security Policy Development and Implementation Project
Project Description and Benefit: This project is an effort to develop a formal agency security policy and continuous personnel security awareness system to raise the level of concern and action for appropriate protection of agency systems and data.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Construction/Implementation Medium

Not Reported

State Funds
Not Reported

Federal/Other Funds
Not Reported

Agency Major IT Accomplishments

Not Reported

378

Georgia Department of Natural Resources
Chapter 2, Section A - Expenditures by Sub Class

Account/

Subclass

Description

APPROPRIATED COMMON LINE ITEM EXPENDITURES:

Salaries and Hourly Subtotal

501000 Regular Salaries

511000 Overtime

512000 Permanent Hourly

513000 Temporary Labor

Fringe Benefits Allocation

514000 F.I.C.A.

515000 Retirement

516000 Health Insurance

518000 Unemployment Insurance

519000 Workers' Compensation

520000 Merit System Assessments

598000 Pay for Performance

599000 Lapse 300 Personal Services

610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation

301 Regular Operating Expense

722000 Motor Vehicle

303 Motor Vehicle Purchases

Total Expenditures
1,863,521
134,823 192,795 310,949
889 2,205
2,505,182
11,889 286
4,737 27
3,803 3,653
17 242,990
92,102 95,153
454,657
-

379

Georgia Department of Natural Resources

Expenditures by Sub Class (continued)

Account/ Subclass

Description

713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment

304 Equipment

814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equip Under Capitalization Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support

305 Computer Charges

648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals

306 Real Estate Rentals

871001 Voice/Data Comm Svcs - GTA Computer Bill 871002 Voice/Data Comm Svcs - GTA Data Network Bill 871003 Voice/Data Comm Svcs - GTA Telecommunications Bill 871000 Voice/Data Comm Svcs (To pay GTA Invoices) Subtotal 872001 Voice/Data Communication Services - Wire/Cable Simple 872002 Voice/Data Communication Services - Wire/Cable Complex 872003 Voice/Data Communication Services - MPLS 872004 Voice/Data Communication Services - Video 872005 Voice/Data Communication Services - Local Service 872006 Voice/Data Communication Services - Long Distance 872007 Voice/Data Comm Svcs-Voice Mail & Other Voice Prcsg 872008 Voice/Data Communication Services - PBX 872009 Voice/Data Communication Services - VOIP 872010 Voice/Data Communication Services - Key System 872011 Voice/Data Communication Services - Mobile/Wireless 872012 Voice/Data Communication Services - Other 872000 Voice/Data Comm Svcs (Vendors Non GTA ) Subtotal

307 Telecommunications Total

Total Expenditures
105,958 105,958 239,023
10,098 787,013
15,842 139,473 1,100,939 2,292,388 19,391
19,391
214,853 1,216,488 1,431,341
88,908
(121) 146,957 73,204
11,206
251,139 104,341 675,634 2,106,975

380

Georgia Department of Natural Resources

Expenditures by Sub Class (continued)

Account/ Subclass

Description

723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings

309 Capital Outlay 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 [IT Expenditure] Professional/Tech Svcs-Computer/IT 852000 [IT Expenditure] Prof/Tech Svcs-Computer/IT Exp.

312 Contracts

750000 Transfers Out

314 Transfers

690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants

315 Grants

TOTAL EXPENDITURES State Funds Federal Funds Other Funds

Full Time Equivalent Positions Full Time Equivalent Consultants

Total Expenditures
-
-
7,884,551 4,483,947 1,433,855 1,566,749
32.00

381

Georgia Department of Natural Resources

Chapter 2, Section B - Expenditures by Application

Applications:

Description

Ga. Online Automated Licensing System (GOALS) Boat Registration (BR) Citation Tracking (CT) Commercial Fishing License (CFL) Hunter Safety (Hunter) Boating Under the Influence (BUI) Hunter Card Replacement (HCR) Complaint Tracking System (CTS) Enforcement Orders (EO) Underground Storage Tank (UST)

Safe Drinkig Water Information System (SDWIS) Ambient Monitoring System (AMS)

Ga Enviromental Information Mgt. System (GEIMS) Lead and Asbestos (LA) Laboratory Information Mgt. System (LIMS) Vehicle Information Database (VID)

Resource Conservation Recovery Act Info. (RCRA) Central Reservation System (CRS) Lodge Reservation System (LRS) Park Accounting & Reporting System (PARS) Shrimp & Crab Assessment (CSA) Fish Aging & Health Program (FAHP) Fisheries Landing Program (FLP) Historic Marker Database (HMD) Greenspace Database (Greenspace) Land Acquisition Tracking System (LATS) PeopleSoft (PeopleSoft) Inventory Control System (ICS) WebDaisy (WebDaisy) Geographic Information System (GIS) Historic Structures Database (HS)

Consultant FTE's

Position FTE's

FY 2007 Expenditures

382

Georgia Department of Natural Resources
Chapter 2, Section B - Expenditures by Application

Applications:

Description

Tax Incentive Project (TIP) Environmental Review Database (ERD) Heritage 2000 Grant Database (Heritage) Historic Geographic Database (HGD) National State Register Database (NSR) Fisheries Independent & Dependent Database Coastal Zone Management (CZM) Shellfish Water Quality Monitoring Database Shellfish Permitting (SP) Miscellaneous Application (Misc Apps)

Consultant FTE's

Position FTE's

FY 2007 Expenditures

TOTAL Applications Expenditures TOTAL Applications Positions
TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions
TOTAL EXPENDITURES TOTAL POSITIONS

-

-

-

32.00

-

32.00

7,884,551 7,884,551

383

Georgia Department of Natural Resources
Chapter 3 Applications Profile
(Program, Function, Business Impact, etc.) Not Reported
384

Georgia Department of Natural Resources

Chapter 4 - Inventory & Capitalized Assets

ITEM
Mainframe Desktop workstations Laptop workstations Servers Other (where applicable):
Routers Switches Firewalls Network printers Workstation printers
Other Plotters Wireless Devices

DESCRIPTION
Tape Backup

QUANTITY
3,057 842 119
29 112
2
3 12 715

Capitalized Asset Value of IT Equipment:

$2,643,812

General Age and Condition of Equipment: Description of condition. Good condition. Most equipment is 1-5yrs old.

4,891

385

State of Georgia
Information Technology Expenditures Report Fiscal Year 2007
For Period July 1, 2006 June 30, 2007
Georgia State Board of Pardons & Paroles
0

Georgia State Board of Pardons & Paroles
Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments
Agency Vision
A parole system that leads to a safe Georgia.
Agency Mission
The mission of the State Board of Pardons and Paroles is to enhance public safety by making informed parole decisions and transitioning offenders back into the community.
Agency Strategic Goals
Strategic Goal: Improved ability to make fair and sound parole decisions which are in the best interest of both the criminal justice system and public safety.
Strategic Goal: Enhanced ability to blend public safety controls and personal improvement assistance for parolees transitioning back into the community.
Strategic Goal: Victims, their families and others impacted by crime are more informed about and have a voice in the process of transitioning offenders back into the community.
Strategic Goal for Workforce Planning: The agency has a sufficient, diverse well trained workforce to meet agency's needs. .
386

Georgia State Board of Pardons & Paroles

Agency IT Projects
PROJECT A: Case Management System Conversion
Project Description and Benefit: Convert existing Lotus Notes Case Management System to a secure web application.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
$540,034

Construction/Implementation

High

$750,000

State Funds
$0

Federal/Other Funds
$540,034

PROJECT B: Guidelines Revision
Project Description and Benefit: Provide automated, empirically based information for decision making support to Clemency decision making process.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Planning/Analysis/Design

High

$90,000

State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT C: Victim Notifications
Project Description and Benefit: Provide improved information and notification services through in-house notification system.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Construction/Implementation

High

$50,000

State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT D: Implement Business Continuity/Disaster Recovery Environment
Project Description and Benefit: Design and implement a disaster recovery environment for agency systems and data, including offsite data storage.

Project Status Project Priority

Planning/Analysis/Design High

387

Georgia State Board of Pardons & Paroles

Lifetime Cost of Project FY 2007 Total Funding
Not Reported

$90,000
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT E: Electronic Personnel and Training records
Project Description and Benefit: Image employee personnel and training records and make them available to employees for review in a secure web based environment.

Project Status
Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

RFP Not Needed Planning/Analysis/Design

Medium

$75,000

State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT F: Expand Employee connectivity options
Project Description and Benefit: Agency initiative to expand means by which authorized employees can securely access agency's web enabled applications.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Planning/Analysis/Design

Medium

$75,000

State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT G: Criminal Justice Data Sharing
Project Description and Benefit: Initiative of CJ agencies to improve and expand data sharing and integration opportunities that improve information availability and operational effectiveness of CJ agencies

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Planning/Analysis/Design

Medium

$75,000

State Funds

Federal/Other Funds

Not Reported

Not Reported

388

Georgia State Board of Pardons & Paroles

PROJECT H: Conversion to Service Oriented Architecture
Project Description and Benefit: Integral to above projects, this initiative will involve design review and refactoring of systems to take advantage of internally and externally available services and reduction in redundancy of application logic.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Planning/Analysis/Design

Medium

$75,000
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT I: Business Application Migration
Project Description and Benefit: Agency Initiative to migrate Lotus Notes business applications to secure web enabled applications that are reusable by other agencies and state.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

RFP Not Needed Medium $50,000
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT J: Restitution System
Project Description and Benefit: Automated system to process restitution payments made by offenders and properly distribute to victims of crime.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Complete/Maintenance

High

Not Reported

State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT K: Web Page Conversion
Project Description and Benefit: Convert Lotus Notes based agency web site to open source content management based site that allows business owner (Public Information Office) to manage content instead of agency IT resources.

389

Georgia State Board of Pardons & Paroles

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Complete/Maintenance

High

$40,000

State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT L: Development of online Transitional Housing resource manual
Project Description and Benefit: Convert existing paper based resource manual to searchable electronic manual that can be easily shared with partner agencies and dynamically updated to reflect changes in available resources.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
$20,000

Complete/Maintenance

Medium

$40,000

State Funds
$ 0

Federal/Other Funds
$ 20,000

PROJECT M: Replace Lotus Notes Help Desk
Project Description and Benefit: Replace legacy Help Desk System with custom configured vendor provided web based product.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Construction/Implementation

Medium Not Reported
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT N: Revalidate and Expand Supervision
Project Description and Benefit: Revalidate existing Supervision Risk Instrument and create similar Risk Instrument for female parolees.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
$90,000

Construction/Implementation

Medium $90,000
State Funds
$ 30,000

Federal/Other Funds
$ 60,000

390

Georgia State Board of Pardons & Paroles

PROJECT O: Clemency Online Navigation System
Project Description and Benefit: Provide automated decision making support for clemency decision making process.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Construction/Implementation

High

$2,900,000

State Funds
Not Reported

Federal/Other Funds
Not Reported

Agency Major IT Accomplishments
Development of Online Transitional Housing Resource Manual
Project delivered on time and within budget. Provides searchable access to transitional housing resources to Parole Board and Dept. of Corrections staff.
Restitution System
Project deployed on time and within budget. New web based system receives data regarding restitution payments made by offenders, allocates funds as ordered, and prints checks to victims. New system allows parole officers to check status of payments through online interface.
Victim Notifications
Georgia VIP IVR application deployed on time and within budget. 'In-Sourced' solution provides more information to registered crime victims at a substantially lower cost to taxpayers than the hosted solution that it replaced.
Web Page Conversion
Project delivered on time and within budget. Open Source content management system allows Public Information Office to update web site content without direct involvement of IT staff. Conversion of site also brought agency web site color palette into alignment with approved State of Georgia colors.

391

Georgia State Board of Pardons & Paroles
Infrastructure Improvements
Agency network infrastructure improvements include upgrade of switches in offices and central office locations to Gigabit capacity. Network monitoring capacity has been improved through addition of a log analysis server as well as upgraded internet and email scanning and monitoring software. Server environment has been improved by a combination of server virtualization and acquisition of Sun servers for critical systems.
392

Georgia State Board of Pardons & Paroles

Chapter 2, Section A - Expenditures by Sub Class

Account/

Subclass

Description

APPROPRIATED COMMON LINE ITEM EXPENDITURES:

Salaries and Hourly Subtotal

Salaries and Hourly Subtotal

501000 Regular Salaries

511000 Overtime

512000 Permanent Hourly

513000 Temporary Labor

Fringe Benefits Allocation

514000 F.I.C.A.

515000 Retirement

516000 Health Insurance

518000 Unemployment Insurance

519000 Workers' Compensation

520000 Merit System Assessments

598000 Pay for Performance

599000 Lapse 300 Personal Services

610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation

301 Regular Operating Expense

722000 Motor Vehicle

303 Motor Vehicle Purchases

Total Expenditures
988,417 23,551 77,416
102,894 165,164
-
1,357,443
37 3,185 11,771
4,609
15,526 3,629 38,757
-

393

Georgia State Board of Pardons & Paroles

Expenditures by Sub Class (continued)

Account/ Subclass

Description

713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment

304 Equipment

814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equip Under Capitalization Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support

305 Computer Charges

648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals

306 Real Estate Rentals

871001 Voice/Data Comm Svcs - GTA Computer Bill 871002 Voice/Data Comm Svcs - GTA Data Network Bill 871003 Voice/Data Comm Svcs - GTA Telecommunications Bill 871000 Voice/Data Comm Svcs (To pay GTA Invoices) Subtotal 872001 Voice/Data Communication Services - Wire/Cable Simple 872002 Voice/Data Communication Services - Wire/Cable Complex 872003 Voice/Data Communication Services - MPLS 872004 Voice/Data Communication Services - Video 872005 Voice/Data Communication Services - Local Service 872006 Voice/Data Communication Services - Long Distance 872007 Voice/Data Comm Svcs-Voice Mail & Other Voice Prcsg 872008 Voice/Data Communication Services - PBX 872009 Voice/Data Communication Services - VOIP 872010 Voice/Data Communication Services - Key System 872011 Voice/Data Communication Services - Mobile/Wireless 872011 Voice/Data Communication Services - Other 872000 Voice/Data Comm Svcs (Vendors Non GTA ) Subtotal

307 Telecommunications Total

Total Expenditures
254,490 254,490
111,516 99,980 324,239 68,499
387,226 171,877 1,163,337
319,206
660 683,787 1,003,653
19,883 177,720 197,603 1,201,256

394

Georgia State Board of Pardons & Paroles

Expenditures by Sub Class (continued)

Account/ Subclass

Description

723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings

309 Capital Outlay

651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 [IT Expenditure] Professional/Tech Svcs - Computer/IT 852000 [IT Expenditure] Professional/Tech Svcs-Computer/IT Exp

312 Contracts

750000 Transfers Out

314 Transfers

690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants

315 Grants

TOTAL EXPENDITURES State Funds Federal Funds Other Funds

Full Time Equivalent Positions Full Time Equivalent Consultants

Total Expenditures
19,762
314,162 333,924
-
4,351,455
18.54 0.23

395

Georgia State Board of Pardons & Paroles

Chapter 2, Section B - Expenditures by Application

Applications:

Description

Case Management System Conversion Guidelines Revision Victim Notifications Implement Business Continuity/Disaster Recovery Environment Electronic Personnel & Training Records Expand Employee Connectivity Options Criminal Justice Data Sharing Conversion to Service Oriented Architecture Business Application Migration Restitution System Web Page Conversion Development of Online Transitional Housing Resource Manual Replace Lotus Notes Help Desk Software

Revalidate and Expand Supervision Risk Instrument Clemency Online Navigation System (CONS)

Consultant FTE's

Position FTE's

0.09 0.14

1.18 0.53 1.23
0.35 0.22 1.96 0.20 0.28 1.17 0.27
1.13 0.85
0.50 0.35

FY 2007 Expenditures
385,205 77,969 114,957
74,919 13,733 11,180 167,139 23,376 12,836 66,149 50,425
102,872 86,571
135,477 117,215

TOTAL Applications Expenditures TOTAL Applications Positions
TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions
TOTAL EXPENDITURES TOTAL POSITIONS

0.23 0.23

10.22 8.32 18.54

1,440,023 2,911,432 4,351,455

396

Georgia State Board of Pardons & Paroles

Chapter 3 Applications Profile
(Program, Function, Business Impact, etc.)

Application A:
Case Management System Conversion
Program or Sub-Program: Parole Supervision Description of Application Function:
Convert existing Lotus Notes Case Management System to secure web application.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $385,205

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 1.178

Application B:
Guidelines Revision
Program or Sub-Program: Clemency Description of Application Function:
Provide automated, empirically based information for decision making support to Clemency decision making.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $77,969

75,000 Risk Evaluations
Consultant FTEs: 0.00

Staff FTEs: .533

Application C:
CONS


Program or Sub-Program: Clemency Description of Application Function:
Provide automated, empirically based decision making support to Clemency decision making process.

o Platform/Host: o Operating System:

Not Reported Not Reported

397

Georgia State Board of Pardons & Paroles

o Database:

Not Reported

Annual Volume: Unit of Measure:
FY 2007 $117,215

75,000 Board Considerations
Consultant FTEs: 0.00

Staff FTEs: 0.035

Application D:
Victim Notifications
Program or Sub-Program: Victim Services Description of Application Function:
Provide improved information and notification services through in-house notification system.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $114,957

15,000 inbound/ 8,000 outbound

Information requests/notification calls

Consultant FTEs:

Staff FTEs:

0.00

1.233

Application E:
Implement Business Continuity/Disaster Recovery Environment
Program or Sub-Program: Administration Description of Application Function:
Design and implement a disaster recovery environment for agency systems and data, including offsite data storage.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $74,919

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.35

Application F:
Electronic Personnel and Training Records
Program or Sub-Program: Administration Description of Application Function:
Design and implement a disaster recovery environment for agency systems and data, including offsite data storage.

398

Georgia State Board of Pardons & Paroles

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $13,733

1,700

Online Training and Employment Records

Consultant FTEs:

Staff FTEs:

0

0

Application G:
Expand Employee Connectivity Options
Program or Sub-Program: Administration Description of Application Function:
Agency initiative to expand means by which authorized employees for review in a secure web based environment.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $11,180

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.22

Application H:
Criminal Justice Data Sharing
Program or Sub-Program: Administration Description of Application Function:
Initiative of CJ agencies to improve and expand data sharing and integration opportunities that improve information availability and operational effectiveness of CJ agencies

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $167,139

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 1.96

399

Georgia State Board of Pardons & Paroles

Application I:
Conversion to Service Oriented Architecture
Program or Sub-Program: Administration Description of Application Function:
Integral to agency projects, this initiative will involve design review and refactoring of systems to take advantage of internally and externally available services and reduction in redundancy of application logic.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $23,376

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.20

Application J:
Business Application Migration
Program or Sub-Program: Administration Description of Application Function:
Agency Initiative to migrate Lotus Notes business applications to secure web enabled applications that are reusable by other agencies and state

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $12,836

Not Reported Not Reported Consultant FTEs:
0.00

Staff FTEs: 0.28

Application K:
Restitution System
Program or Sub-Program: Administration Description of Application Function:
Automated system to process restitution payments made by offenders and properly distribute to victims of crime

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

400

Georgia State Board of Pardons & Paroles

Annual Volume: Unit of Measure:
FY 2007 $66,149

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 1.17

Application L:
Web Page Conversion
Program or Sub-Program: Administration Description of Application Function:
Agency Web Site. Provides updated information to public and media. Serves as access point for crime victims to register for notification of changes in offender status.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $50,425

1,000,000 Site Visits
Consultant FTEs: 0.09

Staff FTEs: .27

Application M:
Development of Online Transitional Housing Resource Manual
Program or Sub-Program: Administration Description of Application Function:
Convert existing paper based resource manual to searchable electronic manual that can be easily shared with partner agencies and dynamically updated to reflect changes in available resources.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $102,872

Not Reported Not Reported
Consultant FTEs: 0.14

Staff FTEs: 1.125

Application N:
Replace Lotus Notes Help Desk Software
Program or Sub-Program: Administration Description of Application Function:

401

Georgia State Board of Pardons & Paroles

Replace legacy Help Desk system with custom configured vendor provided web based product

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $86,571

6,000 Support Requests
Consultant FTEs: 0.00

Staff FTEs: 0.85

Application O:
Parole Investigations System
Program or Sub-Program: Not Reported Description of Application Function:
Automated system used to request and enter investigation information needed by the Board to consider inmate cases for release

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $117,215

53,000 Investigations
Consultant FTEs: 0.00

Staff FTEs: 0.35

402

Georgia State Board of Pardons & Paroles

Chapter 4 - Inventory & Capitalized Assets

ITEM
Mainframe Desktop workstations Laptop workstations Wireless Devices Servers Other (where applicable):
Routers Switches Firewalls Network printers Workstation printers Scanners
Other

DESCRIPTION
IBM 240, Gateway 955, Under $5,000 Cisco Catalyst 2848G-L3 Switch, Other HP 1020/1012/1300 Flat Bed (60) Dulex/Auto Feed (9)

QUANTITY
288 560 739 66
4 63 4 114 122 69

2,029

Capitalized Asset Value of IT Equipment:

$338,060

General Age and Condition of Equipment:
Description of condition. Most equipment is less than 3-4 years old, although some servers and workstations are 5+ years old.

403

State of Georgia
Information Technology Expenditures Report Fiscal Year 2007
For Period July 1, 2006 June 30, 2007
Georgia Building Authority
0

Georgia Building Authority
Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments
Agency Vision
The Georgia Building Authority will set the standard in property and facility management. Using trained and professional staff, these services for state agencies, state employees and the citizens of Georgia will be delivered in a responsive and timely manner and by means of the most efficient and cost effective methods of financing and administration.
Agency Mission
The Georgia Building Authority, to ensure the safety and longevity (long life) of its properties and facilities, is committed to providing the highest quality of comprehensive management services for state agencies, state employees and the citizens of Georgia in the most efficient and cost effective manner.
Agency Strategic Goals
Promote customer satisfaction through quality services. Maximize revenues through new opportunities and continue to reduce costs. Promote a high quality work environment.
404

Georgia Building Authority

Agency IT Projects

PROJECT A: Customer Self Service for Parking/Access control
Project Description and Benefit: GBA is implementing self service kiosks in the parking office to facilitate better service to our parking and access control customers.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Construction/Implementation

High

$10,000

State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT B: SharePoint Portal

Project Description and Benefit: GBA will implement a portal that will store agency specific information that will facilitate communication between agency employees. We will also use the portal to communicate with customers and other outside entities.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Planning/Analysis/Design

High

$15,000

State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT C: Time and Leave System
Project Description and Benefit: This will be GBA's implementation on the Timekeeping System from Department of Audits. We will be modifying their system to meet the current needs of the Agency as well as reflect how timekeeping is currently done. We will be adding leave requests as well as visible leave balances for employees. This system will greatly reduce the human processing currently done in Human Resources.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Planning/Analysis/Design

High $40,000
State Funds
Not Reported

Federal/Other Funds
Not Reported

405

Georgia Building Authority

PROJECT D: In House hosting of Maximo
Project Description and Benefit: Bring Maximo work order system in house to avoid hosting fees and to have more control for integration into Accounting and other systems.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Construction/Implementation

Not Reported

$50,000
State Funds

Federal/Other Funds

Not Reported

Not Reported

PROJECT E: BLLIP

Project Description and Benefit: The Building Land and Lease Inventory of Property is the database that SPC uses to inventory the State's property holdings. It was developed in collaboration with Information Technology Outreach Services (ITOS) division of the Carl Vinson Institute of Government, University of Georgia. BLLIP is an interactive web-based geographical information system designed to enable registered users to query, search and generate reports using real time information about State owned and leased properties and buildings.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
$300,000

Complete/Maintenance

High

$360,000
State Funds

Federal/Other Funds

$300,000

$0

Agency Major IT Accomplishments
Not Reported

406

Georgia Building Authority

Chapter 2, Section A - Expenditures by Sub Class

Account/

Subclass

Description

APPROPRIATED COMMON LINE ITEM EXPENDITURES:

Salaries and Hourly Subtotal

501000 Regular Salaries

511000 Overtime

512000 Permanent Hourly

513000 Temporary Labor

Fringe Benefits Allocation

514000 F.I.C.A.

515000 Retirement

516000 Health Insurance

518000 Unemployment Insurance

519000 Workers' Compensation

520000 Merit System Assessments

598000 Pay for Performance

599000 Lapse 300 Personal Services

610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation

301 Regular Operating Expense

722000 Motor Vehicle

303 Motor Vehicle Purchases

Total Expenditures
163,031 11,625 16,976 26,293
217,924
-

407

Georgia Building Authority

Expenditures by Sub Class (continued)

Account/ Subclass

Description

713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment

304 Equipment

814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Cap Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support

305 Computer Charges

648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals

306 Real Estate Rentals

871001 Voice/Data Communication Services - GTA Computer 871002 Voice/Data Communication Services - GTA Data Network 871003 Voice/Data Communication Services - GTA Telecom 871000 Voice / Data Communication Services (GTA) 872001 Voice/Data Communication Services - Wire/Cable Simple 872002 Voice/Data Communication Services - Wire/Cable Complex 872003 Voice/Data Communication Services - MPLS 872004 Voice/Data Communication Services - Video 872005 Voice/Data Communication Services - Local Service 872006 Voice/Data Communication Services - Long Distance 872007 Voice/Data Communication Services - Voice Mail 872008 Voice/Data Communication Services - PBX 872009 Voice/Data Communication Services - VOIP 872010 Voice/Data Communication Services - Key System 872011 Voice/Data Communication Services - Mobile/Wireless 872012 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Other)

307 Telecommunications Total

Total Expenditures
69,329 69,329
19,282 111,514 109,146
17,443 57,865 315,250
53,078 14,203 199,237 266,518
135,302 3,947
139,249 405,767

408

Georgia Building Authority

Expenditures by Sub Class (continued)

A ccou n t / Su bcl a ss

Descript ion

651 000 Professional Serv ices 6 52 000 Professional Serv ices - Expenses 6 53 000 Contracts 6 54000 Contracts - State Organizations 851 000 Professional/Technical Serv ices - Com puter/IT 852 000 Professional/Technical Serv ices - Com puter/IT Expenses

312 Cont ract s 6 1 4000 Supplies & Materials 61 5000 Repairs & Maintenance 6 1 6000 Equipm ent on Inv entory but not Capitalized 61 7 000 Water & Sewer 61 8000 Energy 6 1 9000 Rents Other than Real Estate 62 0000 Insurance & Bonding 6 2 1 000 Bad Debt Expense 62 2 000 Freight 6 2 5000 Discounts Losts 62 6000 Procurem ent Card Purchases 62 7 000 Other Operating Expense 640000 Trav el 651 000 Professional Serv ices 6 52 000 Professional Serv ices - Expenses 6 53 000 Contracts - Priv ate Organizations 86 2 000 [IT Expenditure] Com puter Billings (Other Than GTA) 86 3 000 [IT Expenditure] Software (Not Capitalized) 87 1 001 Voice/Data Com m unication Serv ices - GTA Com puter 87 1 002 Voice/Data Com m unication Serv ices - GTA Data 87 1 003 Voice/Data Com m unication Serv ices - GTA Telecom 87 1000 Voice / Dat a Communicat ion Serv ices (GTA)
885 Operating Expenses Colleges

TOTAL EXPENDITURES Stat e Funds Federal Funds Other Funds

Tot al Ex pen di t u r es
41 4,1 26
414,126
26,801 26,801 26,801 1,449,196

Full Time Equiv alent Posit ions Full Time Equiv alent Consult ant s

2.00

409

Georgia Building Authority

Chapter 2, Section B - Expenditures by Application

Applications: Solomon Amano/McGann Maximo BLLIP

Description

Consultant FTE's

Position FTE's

FY 2007 Expenditures

2.00

TOTAL Applications Expenditures TOTAL Applications Positions
TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions
TOTAL EXPENDITURES TOTAL POSITIONS

2.00 2.00

0.00 0.00 0.00

1,449,196 1,449,196

410

Georgia Building Authority

Chapter 3 Applications Profile
(Program, Function, Business Impact, etc.)

Application A:
SOLOMON
Program or Sub-Program: Administration Description of Application Function:
Customized accounting system for GBA's accounting department. This will eventually be replaced by PeopleSoft from SAO.

o Platform/Host: o Operating System: o Database:

Microsoft Windows / SQL Server 2000 Windows 2003 SQL Server 2000

Annual Volume: Unit of Measure:
FY 2007 $50,616

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.00

Application B:
AMANO/MCGANN
Program or Sub-Program: Parking Description of Application Function:
Parking and Access Control System controls accounting for parking fees and sets access control for all buildings on Capitol Hill.

o Platform/Host: o Operating System: o Database:

Microsoft Windows / SQL Server 2001 Windows 2000 SQL Server 2000

Annual Volume: Unit of Measure:
FY 2007 Not Reported

Not Reported Not Reported
Consultant FTEs: Not Reported

Staff FTEs: 2.00

Application C:
MAXIMO
Program or Sub-Program: Administration Description of Application Function:
Work order ticketing system currently hosted by M2.

o Platform/Host: o Operating System: o Database:

Hosted Windows/SQL Windows SQL Server

411

Georgia Building Authority

Annual Volume: Unit of Measure:
FY 2007 $29,355

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.00

Application D:
BLLIP


Program or Sub-Program: SPC Description of Application Function:
Not Reported.

o Platform/Host: o Operating System: o Database:

Hosted Not Reported Oracle

Annual Volume: Unit of Measure:
FY 2007 Not Reported

Not Reported Not Reported
Consultant FTEs: Not Reported

Staff FTEs: Not Reported

412

Georgia Building Authority

Chapter 4 - Inventory & Capitalized Assets

ITEM
Mainframe Desktop workstations
Laptop workstations Servers
Other (where applicable): Routers Switches
Firewalls Network printers Workstation printers
Plotters Scanners

DESCRIPTION
4 HP D330, 9 Dell Dimension, 9 Alienware, 12 Dell GX240, 12 GX70, 2 GX280, 13 GX520, 9 Precision, 18 OptiPlex 745 2 Dell M90, 43 D610, 2 D620, 5 D810, 1 D820 7 Dell PowerEdge 1950, 4 PE2850, 1 PE 800, 1 PE 2950, 1 PE 1750, 1 PE 2600, 2 PE 2650, 1 PE 2800, 1 HP Proliant SC1425, 2 Proliant
Cisco 3750 Catalyst 2950 PIX 515e 12 HP Laser Jet, 1 Kyrocera, 10 Canon ImageRunners, 7 HP Color Laser Jet
HP DesignJet Cannon

QUANTITY
88
53 21
1 11 1 30
1

Wireless Devices

Blackberries

129

335

Capitalized Asset Value of IT Equipment:

$285,500

General Age and Condition of Equipment: Description of condition. Approximately .5-3 years old. All in fair to good condition.

413

State of Georgia
Information Technology Expenditures Report Fiscal Year 2007
For Period July 1, 2006 June 30, 2007
Georgia Department of Public Safety
0

Georgia Department of Public Safety
Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments
Agency Vision
The Georgia State Patrol will become the premier law enforcement agency in the State of Georgia, who will be the model of maximizing technology, allowing employees to reach their goals, and providing public safety on roadways and at state facilities.
Agency Mission
The mission of the Georgia Department of Public Safety is to patrol the public roads and highways of the state of Georgia, to safeguard the lives and property of the public, and to investigate traffic crashes. Members of the department will prevent, detect, and investigate violations of the criminal laws of this state, any other state, or the United States which are committed upon these public roads and highways or upon property appertaining thereto and arrest those persons who violate such criminal laws.
Agency Strategic Goals
Maximize resource utilization and control costs.
Leverage technology to improve service and operations efficiency.
Enhance enforcement efforts in targeted areas.
Improve and upgrade existing infrastructure and workforce to provide for increased demand for service.
Improve Public Image and establish a competitive position in the labor market.
414

Georgia Department of Public Safety

Agency IT Projects
PROJECT A: SharePoint Dashboard
Project Description and Benefit: Give DPS management easy access to information and the ability to monitor the performance of operational processes. Description: Microsoft SharePoint Server with Dashboard running on an internal server. Monitor critical business processes and activities using metrics of business performance. Manage people and processes to improve decisions, optimize business performance

Project Status
Project Priority Lifetime Cost of Project FY 2007 Total Funding
$ 63,000

RPF Not Needed Planning/Analysis/Design

High

Unknown

State Funds
$63,000

Federal/Other Funds
$0

PROJECT B: Mobile Computing and Digital Video
Project Description and Benefit: To determine if mobile computing devices and digital video systems increase the efficiency and effectiveness of Troopers. Mobile Computers and Digital Video Recorders are versatile technologies that improve information quality and accessibility, increase operational efficiency, enhance management effectiveness and can potentially improve Trooper safety.
During this 6 month project, we will evaluate a variety of mobile computers, digital video systems, broadband data access carriers and equipment, computer docks and mounts, data antennas, GPS mapping tools, GCIC access software, persistency software, encrypted wireless communications, wireless connectivity from vehicles to Post computers, digital video access and storage, installation, training, support, integration and costs.
At the conclusion of the project, we will present an evaluation to the Command Staff. After their review, we hope to go forward with a Request for Proposal (RFP) for a Managed Services Contract. This contract could be used to equip all Troopers and Officers with mobile computers and digital video systems.

Project Status
Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Construction/Implementation Complete/Maintenance

High

$8,500,000

State Funds
Not Reported

Federal/Other Funds
Not Reported

415

Georgia Department of Public Safety

PROJECT C: IT Business Continuity
Project Description and Benefit: Reduce Risk, Improve Operations, and Increase flexibility in daily operations for handling both planned and unplanned downtime. Setup IT failover site at our Patrol Post in Gainesville, GA. This Post will be equipped with systems that will automatically backup systems at HQ and operate in case of a failure of HQ systems.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Construction/Implementation

High

Not Reported

State Funds
Not Reported

Federal/Other Funds
Not Reported

Agency Major IT Accomplishments
Business Continuity Planning and Implementation
Completed project.
Systems Upgrade
Updated all out of warranty systems in field and HQ.

416

Georgia Department of Public Safety
Chapter 2, Section A - Expenditures by Sub Class

Account/

Subclass

Description

APPROPRIATED COMMON LINE ITEM EXPENDITURES:

Salaries and Hourly Subtotal

501000 Regular Salaries

503000 Supplemental Pay

512000 Permanent Hourly

513000 Temporary Labor

Fringe Benefits Allocation

514000 F.I.C.A.

515000 Retirement

516000 Health Insurance

518000 Unemployment Insurance

519000 Workers' Compensation

520000 Merit System Assessments

598000 Pay for Performance

599000 Lapse 300 Personal Services

610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation

301 Regular Operating Expense

722000 Motor Vehicle

303 Motor Vehicle Purchases

Total Expenditures
445,504 1,529 1,200
32,551 46,584 74,713
1,617
603,697
237 15,273 2,752 9,334
238 81
5,142 4,433
37,490
-

417

Georgia Department of Public Safety

Expenditures by Sub Class (continued)

Account/ Subclass

Description

713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment

304 Equipment

814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Capitalization 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support

305 Computer Charges

648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals

306 Real Estate Rentals

871001 Voice/Data Communication Services - GTA Computer 871002 Voice/Data Communication Services - GTA Data 871003 Voice/Data Communication Services - GTA Telecom 871000 Voice / Data Communication Services (GTA) 872001 Voice/Data Communication Services - Wire/Cable Simple 872002 Voice/Data Communication Services - Wire/Cable Complex 872003 Voice/Data Communication Services - MPLS 872004 Voice/Data Communication Services - Video 872005 Voice/Data Communication Services - Local Service 872006 Voice/Data Communication Services - Long Distance 872007 Voice/Data Communication Services - Voice Mail 872008 Voice/Data Communication Services - PBX 872009 Voice/Data Communication Services - VOIP 872010 Voice/Data Communication Services - Key System 872011 Voice/Data Communication Services - Mobile/Wireless 872012 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (OTHER)

307 Telecommunications Total

Total Expenditures
1,577 5,880 57,272
64,729
381,239 250,754 4,476,742
1,872 40
253,023 38,063
5,401,733
25
25
292,911 818,990 766,237 1,878,138
4,994
44,643 784
203,992 291,666 546,080
2,424,218

418

Georgia Department of Public Safety

Expenditures by Sub Class (continued)

Account/ Subclass

Description

723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings

309 Capital Outlay

651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 [IT Expenditure] Professional/Technical Services 852000 [IT Expenditure] Professional/Technical Services - Expenses

312 Contracts

750000 Transfers Out

314 Transfers

690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants

315 Grants

TOTAL EXPENDITURES State Funds Federal Funds Other Funds

Full Time Equivalent Positions Full Time Equivalent Consultants

Total Expenditures
-
24,776 24,776
-
8,556,667 4,774,303 2,210,256 1,572,108
11.00 1.00

419

Georgia Department of Public Safety

Chapter 2, Section B - Expenditures by Application

Description
Applications: Applicant Tracking Badge Numbering Crash Reporting (GETRIS) Crash Reporting Archive DPS 612 Fleet Anywhere Fuel Card ID Card Incident Report Internal Affairs Off Duty OTIS Permits Personnel / Personnel History Purchase Card RMS SafetyNet Supply Training Window Tint Adobe Banner Security System Barracuda Blackberry Enterprise Server Call Pilot Cisco PDM Cisco RADIUS Cisco VPN Easy Street Exchange Guard Card Help Desk InterOp MapPoint MS Office MS Spyware NetMotion QTerm Server 2000/2003 SQL Server Symantec Enterprise Symantec Mail Security Veritas Viatores

Consultant FTE's 0.33
0.33 0.34

Position FTE's

FY 2007 Expenditures

0.22 0.22 0.22 0.22 0.22 0.22 0.22 0.22 0.22 0.22 0.22 0.22 0.22 0.22 0.22 0.22 0.22 0.22 0.22 0.22 0.22 0.22 0.22 0.22 0.22 0.22 0.22 0.22 0.22 0.22 0.22 0.22 0.22 0.22 0.22 0.22 0.22 0.22 0.22 0.22 0.22 0.22 0.22 0.22

420

Description Applications: Visio Visionair Visual Studio .Net 2003 Visual Studio 2005 Voyager Windows XP

Georgia Department of Public Safety

Consultant FTE's
1.00 0.00 1.00

Position FTE's

FY 2007 Expenditures

0.22 0.22 0.22 0.22 0.22 0.22
0 11.00

0.00

8,556,667

11.00

8,556,667

421

Georgia Department of Public Safety

Chapter 3 Applications Profile
(Program, Function, Business Impact, etc.)

Application A:

APPLICANT TRACKING

Program or Sub-Program: Field Offices and Services

Description of Application Function:

Tracking system for Trooper and CEO job applicants

o Platform/Host:

Win2003

o Operating System:

Win2003

o Database:

SQL Server

Annual Volume: Unit of Measure:
FY 2007 Not Reported

1,000 Applicants
Consultant FTEs: 0.00

Staff FTEs: 0.22

Application B:

BADGE NUMBERING

Program or Sub-Program: Field Offices and Services

Description of Application Function:

Name and badge number assignment database

o Platform/Host:

Win2003

o Operating System:

Win2003

o Database:

SQL Server

Annual Volume: Unit of Measure:
FY 2007 Not Reported

800 Employees
Consultant FTEs: 0.00

Staff FTEs: 0.22

Application C:

CRASH REPORTING - GEORGIA ELECTRONIC TRAFFIC RECORDS INFORMATION SYSTEM (GETRIS)

Program or Sub-Program: Field Offices and Services

Description of Application Function:

Georgia Electronic Traffic Records Information System - Creates Electronic

Accident reports

o Platform/Host:

Windows XP

o Operating System: Windows XP

o Database:

Access

422

Georgia Department of Public Safety

Annual Volume: Unit of Measure:
FY 2007 Not Reported

40,000 Reports
Consultant FTEs: 0.33

Staff FTEs: 0.22

Application D:

CRASH REPORTING ARCHIVE

Program or Sub-Program: Field Offices and Services

Description of Application Function:

Database of GSP Accident Reports

o Platform/Host:

Win2003

o Operating System:

Win2003

o Database:

SQL Server

Annual Volume: Unit of Measure:
FY 2007 Not Reported

40,000 Reports
Consultant FTEs: 0.00

Staff FTEs: 0.22

Application E:

DPS 612 -TROOPER ACTIVITY

Program or Sub-Program: Field Offices and Services

Description of Application Function:

Web based system for maintaining and reporting Trooper Activity

o Platform/Host:

Win2003

o Operating System: Windows XP

o Database:

SQL Server

Annual Volume: Unit of Measure:
FY 2007 Not Reported

5,000,000 Transactions
Consultant FTEs: 0.00

Staff FTEs: 0.22

Application F:

FLEET ANYWHERE

Program or Sub-Program: Field Offices and Services

Description of Application Function:

Track Fleet expenses.

o Platform/Host:

Windows NT 4

o Operating System:

Windows NT 4

o Database:

SQL Server

423

Georgia Department of Public Safety

Annual Volume: Unit of Measure:
FY 2007 Not Reported

500,000 Transactions
Consultant FTEs: 0.00

Staff FTEs: 0.22

Application G:

FUEL CARD

Program or Sub-Program: Field Offices and Services

Description of Application Function:

Tracks expenses for fuel usage

o Platform/Host:

Win2003

o Operating System: Win2003

o Database:

Not Reported

Annual Volume: Unit of Measure:
FY 2007 Not Reported

300,000 Transactions
Consultant FTEs: 0.00

Staff FTEs: 0.22

Application H:
ID CARD


Program or Sub-Program: Field Offices and Services

Description of Application Function:

Design, print and maintain the ID cards for the agency

o Platform/Host:

Win2003

o Operating System: Win2003

o Database:

SQL Server

Annual Volume: Unit of Measure:
FY 2007 Not Reported

2,000 Cards
Consultant FTEs: 0.00

Staff FTEs: 0.22

Application I:
INCIDENT REPORT
Program or Sub-Program: Field Offices and Services Description of Application Function:

o Platform/Host:

Windows XP

o Operating System: Windows XP

424

Georgia Department of Public Safety

o Database:

Access

Annual Volume: Unit of Measure:
FY 2007 Not Reported

Consultant FTEs: 0.00

Staff FTEs: 0.22

Application J:

INTERNAL AFFAIRS

Program or Sub-Program: Field Offices and Services

Description of Application Function:

System for electronically assembling and tracking cases for the Internal

Affairs Unit

o Platform/Host:

Win2003

o Operating System: Win2003

o Database:

Access

Annual Volume: Unit of Measure:
FY 2007 Not Reported

500 Cases
Consultant FTEs: 0.00

Staff FTEs: 0.22

Application K:

OFF DUTY

Program or Sub-Program: Field Offices and Services

Description of Application Function:

Employment Tracking

o Platform/Host:

Win2003

o Operating System: Win2003

o Database:

Access

Annual Volume: Unit of Measure:
FY 2007 Not Reported

500 Records
Consultant FTEs: 0.00

Staff FTEs: 0.22

Application L:
OTIS


Program or Sub-Program: MCCD Description of Application Function:
Overweight truck information System

425

Georgia Department of Public Safety

o Platform/Host: o Operating System: o Database:

Win2003 Win2003
SQL Server

Annual Volume: Unit of Measure:
FY 2007 Not Reported

90,000 Records
Consultant FTEs: 0.33

Staff FTEs: 0.22

Application M:
PERMITS


Program or Sub-Program: Field Offices and Services

Description of Application Function:

Gun and Yellow Light Permits

o Platform/Host:

Win2003

o Operating System: Win2003

o Database:

SQL Server

Annual Volume: Unit of Measure:
FY 2007 Not Reported

2,500 Permits
Consultant FTEs: 0.00

Staff FTEs: 0.22

Application N:

PERSONNEL/PERSONNEL HISTORY

Program or Sub-Program: Field Offices and Services

Description of Application Function:

Program for tracking personnel information from the PeopleSoft system

o Platform/Host:

Win2003

o Operating System: Win2003

o Database:

SQL Server

Annual Volume: Unit of Measure:
FY 2007 Not Reported

40,000 Updates
Consultant FTEs: 0.00

Staff FTEs: 0.22

Application O:
PURCHASE CARD
Program or Sub-Program: Field Offices and Services Description of Application Function:
426

Georgia Department of Public Safety

Tracks agency purchase card purchases

o Platform/Host:

Not Reported

o Operating System: Windows XP

o Database:

Not Reported

Annual Volume: Unit of Measure:
FY 2007 Not Reported

5,000 Transactions
Consultant FTEs: 0.00

Staff FTEs: 0.22

Application P:

RECORDS MANAGEMENT SYSTEM (RMS)

Program or Sub-Program: Field Offices and Services

Description of Application Function:

Records Management System. Pilot program to test feasibility of an agency

wide system.

o Platform/Host:

Win2003

o Operating System: Win2003

o Database:

SQL Server

Annual Volume: Unit of Measure:
FY 2007 Not Reported

10,000 calls
Consultant FTEs: 0.00

Staff FTEs: 0.22

Application Q:

SAFETYNET

Program or Sub-Program: Field Offices and Services

Description of Application Function:

Commercial Vehicle Inspections.

o Platform/Host:

Win2000

o Operating System: Win2000

o Database:

Oracle

Annual Volume: Unit of Measure:
FY 2007 Not Reported

153,000 Tapes
Consultant FTEs: 0.00

Staff FTEs: 0.22

427

Georgia Department of Public Safety

Application R:
SUPPLY


Program or Sub-Program: Field Offices and Services

Description of Application Function:

Inventory system for agency supplies

o Platform/Host:

Win2003

o Operating System: Win2003

o Database:

Access

Annual Volume: Unit of Measure:
FY 2007 Not Reported

3,000 Transactions
Consultant FTEs: 0.00

Staff FTEs: 0.22

Application S:

EXCHANGE

Program or Sub-Program: Field Offices and Services

Description of Application Function:

Mail Server

o Platform/Host:

Win2003

o Operating System: Win2003

o Database:

Not Reported

Annual Volume: Unit of Measure:
FY 2007
Not Reported

2,500,000 Messages
Consultant FTEs:
Not Reported

Staff FTEs: Not Reported

Application T:

TRAINING

Program or Sub-Program: Field Offices and Services

Description of Application Function:

Maintains Training information on Troopers

o Platform/Host:

Win2003

o Operating System: Win2003

o Database:

SQL Server

Annual Volume: Unit of Measure:
FY 2007 Not Reported

2,000 Transactions
Consultant FTEs: Not Reported

Staff FTEs: Not Reported

428

Georgia Department of Public Safety

Application U:

WINDOW TINT

Program or Sub-Program: Field Offices and Services

Description of Application Function:

Tint Permits

o Platform/Host:

Win2003

o Operating System: Win2003

o Database:

SQL Server

Annual Volume: Unit of Measure:
FY 2007 Not Reported

5,000 Records
Consultant FTEs: Not Reported

Staff FTEs: Not Reported

429

Georgia Department of Public Safety

Chapter 4 - Inventory & Capitalized Assets

ITEM
Mainframe Desktop workstations Laptop workstations Servers Other (where applicable):
Routers Switches Firewalls Network printers Workstation printers Plotters Scanners
Other

DESCRIPTION
Gateway, Dell, Compaq Gateway, Dell, Compaq Gateway, Dell, Compaq
3 Com & HP Cisco HP HP HP HP

Wireless Devices

QUANTITY
800 380 22
97 74
500 6 50

Capitalized Asset Value of IT Equipment:

Not Reported

General Age and Condition of Equipment: Description of condition. 1 to 6 years

1,929

430

State of Georgia
Information Technology Expenditures Report Fiscal Year 2007
For Period July 1, 2006 June 30, 2007
Georgia Governor's Office of Highway Safety
0

Georgia Governor's Office of Highway Safety
Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments
Agency Vision
The vision of the Governor's Office of Highway Safety to make Georgia's roadways the safest in the nation.
Agency Mission
The mission of the Georgia Governor's Office of Highway Safety is to educate the public on highway safety issues and facilitate the implementation of programs that are designed to reduce crashes, injuries and fatalities on Georgia's roadways.
Agency Strategic Goals
Reduce the number of overall traffic related fatalities on Georgia roadways from impaired driving, speeding, occupant protection violations and other high-risk behavior to 1.0 for every 100 million vehicle miles traveled by FY2010.
Increase and maintain the statewide safety belt usage rate to a level of 90%. To increase and maintain the use of child safety restraint systems for children under the age of
five to the level of 95 percent.
431

Georgia Governor's Office of Highway Safety

Agency IT Projects
PROJECT A: Dissemination of Data
Project Description and Benefit: Benefit to the public and agencies both local and state. To provide a single source of information on crash, injury and death data organized by relevant demographic and geographic data.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
$10,000

Construction/Implementation

High

Not Reported

State Funds
$0

Federal/Other Funds
$10,000

PROJECT B: Manage Grantee Programs
Project Description and Benefit: Benefit to Grantees and GOHS Planners. To provide and maintain an online system for all grant reporting and management.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
$30,000

Complete/Maintenance

High

Not Reported

State Funds
$0

Federal/Other Funds
$30,000

Agency Major IT Accomplishments
Not Reported

432

Georgia Governor's Office of Highway Safety
Chapter 2, Section A - Expenditures by Sub Class

Account/

Subclass

Description

APPROPRIATED COMMON LINE ITEM EXPENDITURES:

Salaries and Hourly Subtotal

501000 Regular Salaries

511000 Overtime

512000 Permanent Hourly

513000 Temporary Labor

Fringe Benefits Allocation

514000 F.I.C.A.

515000 Retirement

516000 Health Insurance

518000 Unemployment Insurance

519000 Workers' Compensation

520000 Merit System Assessments

598000 Pay for Performance

599000 Lapse 300 Personal Services

610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation

301 Regular Operating Expense

722000 Motor Vehicle

303 Motor Vehicle Purchases

Total Expenditures
41,458 3,097 4,320 6,936
55,811
2,116
131 2,247
-

433

Georgia Governor's Office of Highway Safety

Expenditures by Sub Class (continued)

Account/ Subclass

Description

713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment

304 Equipment

814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equip Under Capitalization Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support

305 Computer Charges

648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals

306 Real Estate Rentals

871001 Voice/Data Comm Svcs - GTA Computer Bill 871002 Voice/Data Comm Svcs - GTA Data Network Bill 871003 Voice/Data Comm Svcs - GTA Telecommunications Bill 871000 Voice/Data Comm Svcs (To pay GTA Invoices) Subtotal 872001 Voice/Data Communication Services - Wire/Cable Simple 872002 Voice/Data Communication Services - Wire/Cable Complex 872003 Voice/Data Communication Services - MPLS 872004 Voice/Data Communication Services - Video 872005 Voice/Data Communication Services - Local Service 872006 Voice/Data Communication Services - Long Distance 872007 Voice/Data Comm Svcs-Voice Mail & Other Voice Prcsg 872008 Voice/Data Communication Services - PBX 872009 Voice/Data Communication Services - VOIP 872010 Voice/Data Communication Services - Key System 872011 Voice/Data Communication Services - Mobile/Wireless 872012 Voice/Data Communication Services - Other 872000 Voice / Data Comm Svcs (Vendors Non GTA ) Subtotal

307 Telecommunications Total

Total Expenditures
2,158 2,158
168 63,211
28,557 91,936
11,354 9,793 21,147
21,147

434

Georgia Governor's Office of Highway Safety

Expenditures by Sub Class (continued)

Account/ Subclass

Description

723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings

309 Capital Outlay

651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 [IT Expenditure] Professional/Tech Svcs-Computer/IT 852000 [IT Expenditure] Prof/Tech Svcs-Computer/IT Exp

312 Contracts

750000 Transfers Out

314 Transfers

690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants

315 Grants

TOTAL EXPENDITURES State Funds Federal Funds Other Funds

Full Time Equivalent Positions Full Time Equivalent Consultants

Total Expenditures
-
15,264 4,172
19,436 -
192,735 12,650 180,085
1.00

435

Georgia Governor's Office of Highway Safety

Chapter 2, Section B - Expenditures by Application

Applications: eGOHS

Description

Consultant FTE's

Position FTE's

FY 2007 Expenditures

-

-

19,436

TOTAL Applications Expenditures TOTAL Applications Positions
TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions
TOTAL EXPENDITURES TOTAL POSITIONS

-

-

19,436

173,299

-

1.00

192,735

-

1.00

436

Georgia Governor's Office of Highway Safety

Chapter 3 Applications Profile
(Program, Function, Business Impact, etc.)

eGOHS


Program or Sub-Program: Planning & Administration Description of Application Function:
Grant Software

o Platform/Host: o Operating System: o Database:

Web Browser Internet
2003 Server SQL

Annual Volume: Unit of Measure:
FY 2007 $19,436

211 Grants
Consultant FTEs: Not Reported

Staff FTEs: Not Reported

437

Georgia Governor's Office of Highway Safety

Chapter 4 - Inventory & Capitalized Assets

ITEM
Mainframe Desktop workstations Laptop workstations Servers
Other (where applicable):
Routers Switches Firewalls Network printers
Workstation printers
Other Scanners LDC Projectors Wireless Devices

DESCRIPTION
Dell (28), Apple (1)
Gateway (6), Dell (13), Toshiba (2), Compaq (14) Compaq DL380 (1), Dell Poweredge 2850 (1), Dell Poweredge 2650 (1)
Cisco 2600 (1), Cisco 1800 (1) HP ProCurve 4000M
HP Color LaserJet 8550 (1) and Minolta MagicColor 2200 (1) HP4550(1), HP6MP(2),HP3310(2),HP1018(1), HP6P(1),HP2575(3),HP2000C(1),HP2015d(5), HP2710(1),HP2100(4), HP7310(1), Dell1700(1), HP1320(5),HP6940(1),HP7960(1), HP3500(1), UPS 3000 (2) HP (3) Sanyo (1), Toshiba(1), NEC VT670(1) Blackberry 7520(17), Blackberry 7100i(4), Blackberry 8703e(5), and Blackberry 7130e(1)

QUANTITY
29 35 3
2 1 2 31
2 3 3 27 138

Capitalized Asset Value of IT Equipment:

$ 23,190

General Age and Condition of Equipment:
Description of condition. 1-6 Years Old, Good to Fair Condition. The hardware is not very old technology.

438

State of Georgia
Information Technology Expenditures Report Fiscal Year 2007
For Period July 1, 2006 June 30, 2007
Georgia Firefighter Standards & Training Council
0

Georgia Firefighter Standards & Training Council
Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments
Agency Vision
All firefighters to be state certified, certification for each fire service professional level and enhance minimum requirements of fire departments operating in Georgia to be concurrent with established national levels.
Agency Mission
To provide professionally trained, competent and ethical firefighters provided with the proper equipment and facilities, to ensure a fire safe environment for our citizens, to establish professional standards for fire service training and including consulting, testing, and certification.
Agency Strategic Goals
Certify all firefighters (career and volunteer) duly appointed by a legally constituted fire department.
To provide a comprehensive certification program for each professional level within the fire service.
Work in partnership with local fire departments operating in Georgia to be concurrent with established national standards.
Work in partnership with local fire departments operating in Georgia and the Georgia Fire Academy to develop training materials based on national standards.
439

Georgia Firefighter Standards & Training Council

Agency IT Projects
PROJECT A: Web-Based NIMS (National Incident Management System) Data Access Program
Project Description and Benefit: This is a cooperative effort with the Georgia Forestry Commission to host a web-based data program to share National Incident Management System (NIMS) information with authorized parties requiring local, regional, state, and national incident management information.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Not Reported Not Reported Not Reported
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT B: Web-Based Testing
Project Description and Benefit: This is an extension of the computer/LAN based testing that we have already implemented into our office. Web-based testing out in the field will help GFSTC and its customers by giving us the ability to provide test results in a more orderly and timely fashion. Coupled with our new website and information access that it provides, individuals and fire departments will be able to access test results much more quickly than when we give paper-based tests.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Not Reported Not Reported Not Reported
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT C: Online Data Exchange With Fire Departments/Internet Reporting
Project Description and Benefit: Once implemented, this will give GFSTC the ability to have more up-to-date records with fire departments, as well as providing fire departments with a much quicker turn-around period for viewing changes and submissions that they have made to or for their respective department.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Not Reported Not Reported Not Reported
State Funds
Not Reported

Federal/Other Funds
Not Reported

440

Georgia Firefighter Standards & Training Council

PROJECT D: Online Data Exchange With Individuals/Internet Reporting
Project Description and Benefit: Already in the beginning stages of implementation, the ability for individuals in the fire service to update and submit information to GFSTC through our new website will in turn benefit our agency, as well as the individuals themselves. Information about individuals, such as address, phone, email, etc., will more accurate, as well as more up-to-date. This, in effect, will allow us to maintain a better, more reliable connection with individuals in the fire service of Georgia.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Not Reported Not Reported Not Reported
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT E: Online Data Exchange With Certified Evaluators/Internet Reporting
Project Description and Benefit: Already in the beginning stages, the ability for GFSTC certified evaluators to update and submit information to GFSTC through our new website will in turn benefit our agency as well as the evaluators themselves. Evaluator information will be more accurate, as well as more up-to-date. This, in effect, will allow us to maintain a better, more reliable connection with GFSTC certified evaluators.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Not Reported Not Reported Not Reported
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT F: Test Event Calendar
Project Description and Benefit: The GFSTC Test Event Calendar, which is in the infantile stages of implementation, will be a giant step forward in the Test Coordination area of our agency. With the calendar comes the ability for GFSTC certified evaluators to see an upto-date listing of upcoming test events that require evaluator supervision, as well as the ability to sign up to evaluator these test events. Fire service individuals will also benefit from being able to view and sign up for upcoming test events. In addition to benefiting evaluators and individuals, the calendar also provides our Test Coordinator a centralized location to confirm signup and contact information for test events.

Project Status Project Priority Lifetime Cost of Project

Not Reported Not Reported Not Reported

441

Georgia Firefighter Standards & Training Council

FY 2007 Total Funding
Not Reported

State Funds
Not Reported

Federal/Other Funds
Not Reported

Agency Major IT Accomplishments
GFPF Upload
Further automated providing employment and certification information to the Georgia Firefighters Pension Fund.
GFSTC Online Website
Launched our new website, gfstconline.org, which enables enhanced online communication with fire departments, fire service individuals, and GFSTC certified evaluators.
Departmental Certification/Registration Lookup
Allows Fire Departments to login to our GFSTC Online website to view Certification/Registration information about their members.
Individual Certification/Registration Lookup
Allows individuals to login to our GFSTC Online website to view their own Certification/Registration information.
Course Credit Lookup System
Allows Fire Departments and individuals within the fire service to look up information about course material that has been approved by GFSTC, and to also have the ability to download certain courses that have been made available on our website.
GFA Upload
Further automated monthly upload of test records that are needed by the Fire Academy
Computer/LAN Based Testing
Implemented computer/LAN based testing within our office so as to reduce the amount of paper tests that are given. Also, since the tests are given digitally, they can now be directly input into our database, instead of having to be manually input into the system.
442

Georgia Firefighter Standards & Training Council

Chapter 2, Section A - Expenditures by Sub Class

Account/

Subclass

Description

APPROPRIATED COMMON LINE ITEM EXPENDITURES:

Salaries and Hourly Subtotal

501000 Regular Salaries

511000 Overtime

512000 Permanent Hourly

513000 Temporary Labor

Fringe Benefits Allocation

514000 F.I.C.A.

515000 Retirement

516000 Health Insurance

518000 Unemployment Insurance

519000 Workers' Compensation

520000 Merit System Assessments

598000 Pay for Performance

599000 Lapse 300 Personal Services

610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation

301 Regular Operating Expense

722000 Motor Vehicle

303 Motor Vehicle Purchases

Total Expenditures
25,793
267 363 582
55 60 147 3,484 30,751
-

443

Georgia Firefighter Standards & Training Council

Expenditures by Sub Class (continued)

Account/ Subclass

Description

713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment

304 Equipment

814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equip Under Capitalization Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support

305 Computer Charges

648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals

306 Real Estate Rentals

871001 Voice/Data Comm Svcs - GTA Computer Bill 871002 Voice/Data Comm Svcs - GTA Data Network Bill 871003 Voice/Data Comm Svcs - GTA Telecommunications Bill 871000 Voice/Data Comm Svcs (To pay GTA Invoices) Subtotal 872001 Voice/Data Communication Services - Wire/Cable Simple 872002 Voice/Data Communication Services - Wire/Cable Complex 872003 Voice/Data Communication Services - MPLS 872004 Voice/Data Communication Services - Video 872005 Voice/Data Communication Services - Local Service 872006 Voice/Data Communication Services - Long Distance 872007 Voice/Data Comm Svcs-Voice Mail & Other Voice Prcsg 872008 Voice/Data Communication Services - PBX 872009 Voice/Data Communication Services - VOIP 872010 Voice/Data Communication Services - Key System 872011 Voice/Data Communication Services - Mobile/Wireless 872012 Voice/Data Communication Services - Other 872000 Voice/Data Comm Svcs (Vendors Non GTA ) Subtotal

307 Telecommunications Total

Total Expenditures
3,302 16,313 2,987
376 22,978
-
-
3,959 3,959

444

Georgia Firefighter Standards & Training Council

Expenditures by Sub Class (continued)

Account/ Subclass

Description

723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings

309 Capital Outlay

651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 Professional/Technical Services - Computer/IT 852000 Professional/Technical Services - Computer/IT Expenses

312 Contracts

750000 Transfers Out

314 Transfers

690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants

315 Grants

TOTAL EXPENDITURES State Funds Federal Funds Other Funds

Total Expenditures
-
-
57,688 57,688

Full Time Equivalent Positions

1.00

Full Time Equivalent Consultants

-

445

Georgia Firefighter Standards & Training Council

Chapter 2, Section B - Expenditures by Application

Applications:

Description Not Reported

Consultant FTE's

Position FTE's

FY 2007 Expenditures

TOTAL Applications Expenditures TOTAL Applications Positions
TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions
TOTAL EXPENDITURES TOTAL POSITIONS

-

-

-

57,688

-

1.00

57,688

-

1.00

446

Georgia Firefighter Standards & Training Council
Chapter 3 Applications Profile
(Program, Function, Business Impact, etc.)
Not Reported
447

Georgia Firefighter Standards & Training Council

Chapter 4 - Inventory & Capitalized Assets

ITEM
Mainframe Desktop workstations Laptop workstations Servers Other (where applicable):
Routers Switches Firewalls Network printers Workstation printers
Other

DESCRIPTION
Dell PowerEdge 2500
HP PROCURVE 2124 CISCO PJX 501 HP LaserJet 8150 DN HP LaserJet 1022 HP SCANJET 8390 UPS HUB HP Proliant ML 350 Plotters

QUANTITY
11 6 1
1 1 1 1 1 1 2 1 9

36

Capitalized Asset Value of IT Equipment:

$ 19,319

General Age and Condition of Equipment:
Description of condition. All hardware is less than 2 years old with the exception of 2 work computers.

448

State of Georgia
Information Technology Expenditures Report Fiscal Year 2007
For Period July 1, 2006 June 30, 2007
Georgia Public Safety Training Center
0

Georgia Public Safety Training Center
Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments
Agency Vision
Be recognized by the Georgia Public Safety Community as providing the highest quality public safety training in the nation.
Agency Mission
We are here to foster professionalism, competency and safety within the ranks of Georgia's Public Safety Community by developing, delivering, facilitating and supporting training which exceeds our customer's needs.
Agency Strategic Goals
Provide the administrative and logistical support necessary for the development, delivery and evaluation of high quality public safety training in Georgia. The delivery of quality training programs that are unobstructed by shortfalls in administrative or logistical support such as: equipment, materials procurement, scheduling, lodging, food service, maintenance, etc., can be a vast undertaking. Daily, the Training Center teaches, lodges, feeds, and maintains the facilities for hundreds of public safety trainees who are preparing to serve the public by providing a safer Georgia. Outcome: Resident agencies and trainees will see a continuing high level of competency in services provided.
Provide a safe, comfortable and sanitary learning environment conducive to the delivery of public safety training. The facilities must be suited to the program content and hands-on skill development necessary for students to successfully learn and then go forth and serve the public. Distractions which inhibit learning must be kept to a minimum. Outcome: Facilities and equipment will be maintained and/or renewed to provide an excellent level of service and sanitation for all trainees.
Develop, update and improve training consistent with the needs of Georgia's Public safety community. The delivery of contemporary training programs that are reflective of public safety needs and the unique conditions experienced by public safety agencies as they serve the diverse communities in Georgia. Outcome: The training divisions will review all programming and update curriculum as needed to maintain current master course files on all classes.
449

Georgia Public Safety Training Center
Deliver and evaluate training in an efficient and effective manner, with particular attention to accessibility, content and cost. The training delivery system must be evaluated constantly to review the ever changing needs of the customer so that a quality, cost effective product will be available in a fast, friendly and easy manner, resulting in improved competency as evidenced by better on-the-job performance serving the public. Outcome: Staff will monitor training requests both on-campus and at regional sites to assure accessible, quality, cost effective training delivered in a fast, friendly, and easy manner.
Employ and maintain a workforce that is professionally competent and is ethnically and gender diverse. This means administering a fair and equitable strategy for recruiting, selecting, training, compensating, and maintaining a workforce to serve the agency in various capacities. Periodically assessing the status of the workforce with respect to professional development, morale, competency and commitment. Outcome: Human resources will continuously monitor workforce composition to assure compliance with work place needs and legal directives.

Agency IT Projects
PROJECT A: Maintain and enhance the Wide Area Network (WAN)
Project Description and Benefit: The WAN provides for information sharing between the regional academies, Peace Officer Standards and Training, and other state agencies, including GaNet and GTA, who provides internet services to the Center. This network may be increased to other off-campus training sites. The Wan provides for on-line access to data and information sources by all network participants. The network enhances communications among its users, and facilitates research, and classroom presentations. The computer generated electronic transfers provide for more responsive capability, efficient, and effective operations.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Complete/Maintenance

High

Not Reported

State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT B: Maintain and enhance the Local Area Network (LAN)
Project Description and Benefit: The LAN provides for information sharing between the various entities of the Training Center; especially the three training divisions and the resident agencies. This network may be (expanded) upgraded in an effort to enhance on-line communications and minimize the need for hard copy documents. The LAN provides for an automated intranet system within the organizational structure of the Training Center; administrative, operations, and support with links to the resident agencies and the peripheral training sites. This system is connected with an ethernet switch, an assortment of ethernet hubs, and fiber optics are used to link these sites. All Training Center computers have access to the Intranet. The LAN intranet system provides for on-line communications among the

450

Georgia Public Safety Training Center

resident agencies and organizational entities that comprise the Training Center. There is significant opportunity to expand the existing intranet system. The Center's administrative and support functions may become virtually paperless with expanded use and application of this system. During FY2007 the Training Center implemented a plan that will begin moving into a paperless environment.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Complete/Maintenance

Not Available

Not Reported

State Funds

Federal/Other Funds

Not Reported

Not Reported

PROJECT C: Maintain current automated systems
Project Description and Benefit: There are over 250 computers on the Training Center network that are used for administrative, operational, instructional, and support applications. Every activity and function of the Center is dependent upon computer application(s), either direct or indirect. This is no more evident than during a power outage when operations literally cease until "computers" are back on line. And, there has been a revolution in the classroom using computers to more effectively deliver training material, and present the information in a manner so that students learn more effectively. Some programs, e.g. judgmental firearms training are totally dependent upon computer technology. We continue to monitor and maintain the proficiency of existing hardware, software, and network capabilities through replacement, updates, and expansion. This includes the systems that support individual work stations and daily operations. The Training Center has a Dell PowerEdge running Novell 5.1 as the nucleus of the Center's main computer systems. Another PowerEdge is the network server for the Center's two Computer Labs. An HP Unix box houses the Oracle database applications. Theses databases applications include the; Georgia Fire Academy student records system, Training Center Student Registration System, Budget, Online class registration, and Dormitory. Other applications includes, anti-virus software, and RBase network databases including the Postage Inventory, Library Inventory, Warehouse Inventory, Vehicle Inventory, Cafeteria Inventory, Print Shop work orders and Memorial contributions systems. During FY2007 the Center installed a mail server to handle all agency emails and assist with security and privacy.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Complete/Maintenance

High

Not Reported

State Funds

Federal/Other Funds

Not Reported

Not Reported

PROJECT D: Maintain and improve telecommunications systems
Project Description and Benefit: Continue to maintain the telephone, pager, and radio systems now in use. The Center installed a Mitel 2000 Telephone switch in 1998 and have approximately eight hundred (800) extension numbers utilizing 3 T-1 lines including the 18

451

Georgia Public Safety Training Center

GIST lines, with service being contracted through GTA. Paging service is also contracted through GTA. Radio repair and maintenance is handled on a case by case basis.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Complete/Maintenance

High

Not Reported

State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT E: On-line course evaluation and needs assessment
Project Description and Benefit: Provide for the ability to receive feedback from public safety personnel relative to the quality of training, and the availability of courses needed to improve the delivery of public safety services.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Complete/Maintenance

Low

Not Reported

State Funds

Federal/Other Funds

Not Reported

Not Reported

PROJECT F: Database Transition to Oracle
Project Description and Benefit: In order to make the transition to utilize web based applications and technology, the Training Center will begin transitioning the databases and applications written in Rbase into Oracle. We anticipate this will be a 24 month transition that will result in savings and efficiency especially for our 7 regional academy offices.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Complete/Maintenance

High

Not Reported

State Funds

Federal/Other Funds

Not Reported

Not Reported

PROJECT G: Judgmental Pistol Simulation System Upgrade
Project Description and Benefit: Upgrade the JPS and distribute to regional academies. Several years ago the Center contracted with LightFolio, to produce a judgmental shooting simulator that was affordable and used off-the-shelf components. They did and these units have been in use all around the state. This software and hardware upgrade will allow the system to be completely portable, run off of a laptop, is backward compatible and provides better shot marking and playback capabilities. In addition the new software allows for branching of the videos which has never been available before.

452

Georgia Public Safety Training Center

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Complete/Maintenance

Medium Not Reported
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT H: e-Mail Server Transition

Project Description and Benefit: The Training Center has installed an on-site mail server along with a spam and anti-virus system.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Complete / Maintenance

Medium

Not Reported

State Funds

Federal/Other Funds

Not Reported

Not Reported

PROJECT I: Portal Transition

Project Description and Benefit: The Training Center is almost complete with a joint project with GTA to have a presence of the existing GPSTC web site on the state portal. It provides the same look and feel as other agencies on the state web site thus making it easier for user to move from agency to agency.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Construction/Implementation

Medium

Not Reported

State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT J: On-line Training Delivery
Project Description and Benefit: Support quality training either as a stand alone class available on-line or as part of a hybrid course that is attended partially on-site with other course work completed off-site. This project will help in reducing the cost of meals/lodging per student by allowing the course work to be completed at home. Work will be submitted by email and testing/evaluations will be monitored either on site or at a regional academy. Save our customers time that they are away from their agency, reduce training cost and allow the students to be better prepared when the come on site for classroom work and testing.

Project Status Project Priority Lifetime Cost of Project

Planning/Analysis/Design High Not Reported

453

Georgia Public Safety Training Center

FY 2007 Total Funding
Not Reported

State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT K: Comprehensive On-line Calendar
Project Description and Benefit: Maintain the Center's on-line comprehensive calendar of training courses available anywhere in the Training Center system (GPSTC and Regional Academies). This information is available to our customers and is accessible by course title, location, and/or date. A major responsibility, and a core business function, of the Training Center is to advertise courses on a timely basis. This project also includes the regional academies, and allows public safety personnel to search for available courses system wide. The information is searched in a variety of methods, including course title, date, or location.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Construction/Implementation

High

Not Reported

State Funds

Federal/Other Funds

Not Reported

Not Reported

PROJECT L: Secure Wireless Access to WAN
Project Description and Benefit: Develop and provide safe and secure wireless access to the Training Center's Network. This will help our instructors as well as students take advantage of current technology and up to date information. In addition it will assist in get technology to areas where hard wiring is not an option.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Planning/Analysis/Design

Low

Not Reported

State Funds

Federal/Other Funds

Not Reported Not Reported

454

Georgia Public Safety Training Center
Agency Major IT Accomplishments
Comprehensive On-line Calendar and Oracle Transition
The Training Center completed its transition of the facilities scheduling and on-line update to Oracle. Now our customers who are registering for a class can now have real information about availability. Also the process of scheduling facilities has transitioned into being computerized with automatic updates and approval process. Completed the MPLS upgrade for the Center and its 7 regional Academies and 6 contract Academies.
E-Mail Server Transition
The Training Center is now able to utilize GroupWise when offsite thus allowing an instructional staff and management to send and receive emails and be responsive to our customers.
455

Georgia Public Safety Training Center
Chapter 2, Section A - Expenditures by Sub Class

Account/

Subclass

Description

APPROPRIATED COMMON LINE ITEM EXPENDITURES:

Salaries and Hourly Subtotal

501000 Regular Salaries

511000 Overtime

512000 Permanent Hourly

513000 Temporary Labor

Fringe Benefits Allocation

514000 F.I.C.A.

515000 Retirement

516000 Health Insurance

518000 Unemployment Insurance

519000 Workers' Compensation

520000 Merit System Assessments

598000 Pay for Performance

599000 Lapse 300 Personal Services

610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation

301 Regular Operating Expense

722000 Motor Vehicle

303 Motor Vehicle Purchases

Total Expenditures
271,473
20,360 28,260 45,371
265 575 366,305
-

456

Georgia Public Safety Training Center

Expenditures by Sub Class (continued)

Account/ Subclass

Description

713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment

304 Equipment

814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equip Under Capitalization Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support

305 Computer Charges

648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals

306 Real Estate Rentals

871001 Voice/Data Comm Svcs - GTA Computer Bill 871002 Voice/Data Comm Svcs - GTA Data Network Bill 871003 Voice/Data Comm Svcs-GTA Telecommunications Bill 871000 Voice/Data Comm Svcs (To pay GTA Invoices) Subtotal 872001 Voice/Data Communication Services - Wire/Cable 872002 Voice/Data Communication Services - MPLS 872003 Voice/Data Communication Services - Video 872004 Voice/Data Communication Services - Local Service 872005 Voice/Data Communication Services - Long Distance 872006 Voice/Data Comm Svcs-Voice Mail & Other Voice Prcsg 872007 Voice/Data Communication Services - PBX 872008 Voice/Data Communication Services - VOIP 872009 Voice/Data Communication Services - Key System 872010 Voice/Data Communication Services - Mobile/Wireless 872011 Voice/Data Communication Services - Other 872000 Voice/Data Comm Svcs (Vendors OTHER Non GTA)Subt

307 Telecommunications Total

Total Expenditures
21,270 21,270 36,990
8,221 96,821
33,433 72,510 247,975
109,057 122,905 231,962
7,662 7,662 239,624

457

Georgia Public Safety Training Center

Expenditures by Sub Class (continued)

Account/ Subclass

Description

723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings

309 Capital Outlay

651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 Professional/Technical Services - Computer/IT 852000 Professional/Technical Services - Computer/IT Expenses

312 Contracts

750000 Transfers Out

314 Transfers

690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants

315 Grants

TOTAL EXPENDITURES State Funds Federal Funds Other Funds

Total Expenditures
-
-
875,174

Full Time Equivalent Positions Full Time Equivalent Consultants

6.00 -

458

Georgia Public Safety Training Center

Chapter 2, Section B - Expenditures by Application

Applications:

Description

Not Applicable

Consultant FTE's

Position FTE's

FY 2007 Expenditures

TOTAL Applications Expenditures TOTAL Applications Positions
TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions
TOTAL EXPENDITURES TOTAL POSITIONS

-

-

-

875,174

-

6.00

875,174

-

6.00

459

Georgia Public Safety Training Center
Chapter 3 Applications Profile
(Program, Function, Business Impact, etc.)
Not Reported
460

Georgia Public Safety Training Center

Chapter 4 - Inventory & Capitalized Assets

ITEM
Mainframe Desktop workstations Laptop workstations Servers Other (where applicable):
Routers Switches Firewalls Network printers Workstation printers Plotters Scanners
Other

DESCRIPTION
Gateway, Dell Gateway, Dell HP, Dell
Cisco and 3com Cisco HP and Okidata HP and Okidata
NCS Mirapoint Email Filter Buffalo Storage Devices

QUANTITY
156 115 12
7 1 11 37
1 1 2

Wireless Devices

Blackberry & Nextel ($1,900 total)

8

351

Capitalized Asset Value of IT Equipment:

$370,511

General Age and Condition of Equipment: Description of condition. 4 year rotation on Laptops and PC's. Condition-adequate

461

State of Georgia
Information Technology Expenditures Report Fiscal Year 2007
For Period July 1, 2006 June 30, 2007
Georgia Public Service Commission
0

Georgia Public Service Commission
Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments
Agency Vision
The PSC will be recognized for its leadership, responsiveness and competence by making reasoned decisions that balance multiple interests, produce the best possible long-term results, and emphasize education, technology, partnerships and continual improvement.
Agency Mission
The mission of the Georgia Public Service Commission is to exercise its authority and influence to ensure that consumers receive safe, reliable and reasonably priced telecommunications, electric and natural gas services from financially viable and technically competent companies.
Agency Strategic Goals
Natural Gas, Telecommunications And Electric Services Are Reasonably Priced Either Through Effectively Competitive Markets Or Through Economic Regulation.
Reliable and State-of- the-Art Telecommunications, Natural Gas And Electric Services Are Available.
Public Safety Is Enhanced Through The Utility Facility Protection And Pipeline Safety Programs.
A Commitment To All Customers And Stakeholders Is Demonstrated.
Agency Operations Are Efficient And Effective.
Work Force Is Aligned With State And Agency Goals
462

Georgia Public Service Commission

Agency IT Projects

PROJECT A: Not Reported Project Description and Benefit: Not Reported

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Not Reported Not Reported Not Reported
State Funds
Not Reported

Federal/Other Funds
Not Reported

Agency Major IT Accomplishments
Not Reported

463

Georgia Public Service Commission

Chapter 2, Section A - Expenditures by Sub Class

Account/

Subclass

Description

APPROPRIATED COMMON LINE ITEM EXPENDITURES:

Salaries and Hourly Subtotal

501000 Regular Salaries

511000 Overtime

512000 Permanent Hourly

513000 Temporary Labor

Fringe Benefits Allocation

514000 F.I.C.A.

515000 Retirement

516000 Health Insurance

518000 Unemployment Insurance

519000 Workers' Compensation

520000 Merit System Assessments

598000 Pay for Performance

599000 Lapse 300 Personal Services

610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation

301 Regular Operating Expense

722000 Motor Vehicle

303 Motor Vehicle Purchases

Total Expenditures
220,066 16,835 23,709 36,779
297,389
-

464

Georgia Public Service Commission

Expenditures by Sub Class (continued)

Account/ Subclass

Description

713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment

304 Equipment

814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equip Under Capitalization Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support

305 Computer Charges

648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals

306 Real Estate Rentals

871001 Voice/Data Comm Svcs - GTA Computer Bill 871002 Voice/Data Comm Svcs - GTA Data Network Bill 871003 Voice/Data Comm Svcs - GTA Telecommunications Bill 871000 Voice/Data Comm Svcs (To pay GTA Invoices) Subtotal 872001 Voice/Data Communication Services - Wire/Cable Simple 872002 Voice/Data Communication Services - Wire/Cable Complex 872003 Voice/Data Communication Services - MPLS 872004 Voice/Data Communication Services - Video 872005 Voice/Data Communication Services - Local Service 872006 Voice/Data Communication Services - Long Distance 872007 Voice/Data Comm Svcs-Voice Mail & Other Voice Prcsg 872008 Voice/Data Communication Services - PBX 872009 Voice/Data Communication Services - VOIP 872010 Voice/Data Communication Services - Key System 872011 Voice/Data Communication Services - Mobile/Wireless 872012 Voice/Data Communication Services - Other 872000 Voice / Data Comm Svcs (Vendors Non GTA ) Subtotal

307 Telecommunications Total

Total Expenditures
142,789.48 142,789 22,068.77
1,206.37
21,280.86 58,407.21 102,963 58,720
58,720 7,785.60 7,477.56 51,142.93 66,406
1,885.36
19,326.54 6,389.53 27,601 94,008

465

Georgia Public Service Commission

Expenditures by Sub Class (continued)

Account/ Subclass

Description

723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings

309 Capital Outlay

651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 Professional/Technical Services - Computer/IT 852000 Professional/Technical Services - Computer/IT Expenses

312 Contracts

750000 Transfers Out

314 Transfers

690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants

315 Grants

TOTAL EXPENDITURES State Funds Federal Funds Other Funds

Full Time Equivalent Positions Full Time Equivalent Consultants

Total Expenditures
-
130,200 130,200
-
723,106 674,339
48,767 4.00 1.00

466

Georgia Public Service Commission

Chapter 2, Section B - Expenditures by Application

Applications:

Description Not Reported

Consultant FTE's

Position FTE's

FY 2007 Expenditures

TOTAL Applications Expenditures TOTAL Applications Positions
TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions
TOTAL EXPENDITURES TOTAL POSITIONS

-

-

1.00

4.00

1.00

4.00

723,106 723,106

467

Georgia Public Service Commission
Chapter 3 Applications Profile
(Program, Function, Business Impact, etc.)
Not Reported
468

Georgia Public Service Commission

Chapter 4 - Inventory & Capitalized Assets

ITEM
Mainframe Desktop workstations Laptop workstations Servers Other (where applicable):
Routers Switches Firewalls Network printers Workstation printers
Other
Wireless Devices

DESCRIPTION

QUANTITY

Capitalized Asset Value of IT Equipment:

Not Reported

General Age and Condition of Equipment: Description of condition. Not Reported

469

State of Georgia
Information Technology Expenditures Report Fiscal Year 2007
For Period July 1, 2006 June 30, 2007
Georgia Public Broadcasting
0

Georgia Public Broadcasting
Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments
Agency Vision
Engaging Georgians through trusted information, education and entertainment, anytime-anywhere.
Agency Mission
Our Mission is to create, produce and distribute engaging programs, content and services that educate, inform and entertain Georgians and enrich the quality of their lives.
Agency Strategic Goals
Financial - Maintain and grow a financially strong, efficient, and stable organization Partnership Build and strengthen partnerships that enhance and expand the programs and
services of GPB. Resources and Delivery Develop, maintain and grow an infrastructure that provides access
anywhere/anytime to content and information. Content - Provide relevant and engaging programs and services that will significantly impact
and support the quality of life of Georgians. Internal Environment - Foster and promote creativity, teamwork, loyalty, and excellence while
providing a fair, equitable, inclusive and participatory work environment.
470

Georgia Public Broadcasting

Agency IT Projects

PROJECT A: Business/Continuity/Disaster Recovery Project Description and Benefit: Finalize and Implement Disaster Recovery Plan

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
$0

Planning/Analysis/Design

High $40,000
State Funds
$0

Federal/Other Funds
$0

PROJECT B: Design GPB workflow from content capture through distribution
Project Description and Benefit: Benefits - Will allow GPB to use less people to create more content more efficiently.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
$0

Planning/Analysis/Design

High

$40,000

State Funds
$0

Federal/Other Funds
$0

PROJECT C: Create a Technical Operations Center for all of GPB to monitor remote systems from a central site.
Project Description and Benefit: Benefits - As broadcast systems are moving to an IPbase, consolidating the monitoring using IP systems is needed. This project is well underway. Establishing positions and roles. Training needs have been established and implemented.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
$0

Planning/Analysis/Design

High

$40,000
State Funds
$0

Federal/Other Funds
$0

PROJECT D: Upgrade 14th Street Broadcast Infrastructure.
Project Description and Benefit: Upgrade broadcast equipment to support HD production and digital delivery.

Project Status Project Priority

Planning/Analysis/Design High

471

Georgia Public Broadcasting

Lifetime Cost of Project FY 2007 Total Funding
$600,000

$600,000
State Funds
$0

Federal/Other Funds
$600,000

PROJECT E: Increase interconnections with the planned DOE statewide network as well as a high speed connection to the transmitter towers throughout Georgia.
Project Description and Benefit: Benefits - Allows for the dissemination of the content that GPB's digital library will contain. The datacasting portion of this project continues to be in the planning stages. This is a significant component of the digital upgrade. Implementation of the high speed connection to the transmitter towers is well underway.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
$500,000

Planning/Analysis/Design

High

$500,000

State Funds

Federal/Other Funds

$0

$500,000

472

Georgia Public Broadcasting
Agency Major IT Accomplishments
Digital cataloguing and archiving of content
Increased number of assets available online by 33%. Quality-checked video asset metadata and updated to make PBCore compliant. Developed process and concept tested ingesting materials from non-supported magnetic tape formats
To provide to DOE, specifically, an increase in use of the on-line training software for interactive webcasting.
DOE is using this system with regularity and is focused on growing the utilization of online professional development. Number of Webcast for 07 increased by 10% with a total of 4196 hits for the year.
Create a DVD production process using technical tools and workflow from the digital storage systems.
Procured and implemented system for ordering and manufacturing custom DVDs that are sent directly to a viewer's home. Nearly 200 episodes available at end of June, with another 300 expected this year. System still undergoing testing and will launch in September 2007.
473

Georgia Public Broadcasting
Chapter 2, Section A - Expenditures by Sub Class

Account /

Su bcl a ss

Descript ion

APPROPRIATED COMMON LINE ITEM EXPENDITURES:

Salaries and Hourly Subtotal

501 000 Regular Salaries

51 1 000 Ov ertim e

51 2 000 Perm anent Hourly

51 3 000 Tem porary Labor

Fringe Benefits Allocation

51 4 000 F.I.C.A.

51 5000 Retirem ent

51 6 000 Health Insurance

51 8000 Unem ploy m ent Insurance

51 9 000 Workers' Com pensation

52 0000 Merit Sy stem Assessm ents

59 8000 Pay for Perform ance

59 9 000 Lapse 300 Personal Serv ices

6 1 0000 Cost of Goods Sold/Purchases for Resale 6 1 1 000 Postage 6 1 2 000 Motor Vehicle Expenses 6 1 3 000 Publications, Printing and Media 6 1 4 000 Supplies & Materials 6 1 5000 Repairs & Maintenance 6 1 6 000 Equipm ent on Inv entory but not Capitalized 61 7 000 Water & Sewer 61 8000 Energy 6 1 9 000 Rents Other than Real Estate 6 2 0000 Insurance & Bonding 6 2 1 000 Bad Debt Expense 6 2 2 000 Freight 6 2 5000 Discounts Losts 6 2 6 000 Procurem ent Card Purchases 6 2 7 000 Other Operating Expense 640000 Trav el 7 4 0000 Depreciation

301 Regular Operat ing Expense

7 2 2 000 Motor Vehicle

303 Mot or Vehicle Purchases

Tot al Ex pen di t u r es
1,134,7 16 -
1 56,1 84
84,7 34 1 18,400 1 89,645
3,005 1 ,21 3 3,37 4
-
1,691,27 1
54 5,550 1 3 ,3 03 3 1 ,585 56,1 07 1 ,109 1 0,963 1 2,1 82 -
130,853
-
-

474

Georgia Public Broadcasting

Expenditures by Sub Class (continued)

Account/ Subclass

Description

713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment

304 Equipment

814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equip Under Capitalization Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support

305 Computer Charges

648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals

306 Real Estate Rentals

871001 Voice/Data Comm Services - GTA Computer Bill 871002 Voice/Data Comm Svcs - GTA Data Network Bill 871003 Voice/Data Comm Svcs-GTA Telecommunications Bill 871000 Voice/Data Comm Svcs (To pay GTA Invoices) Subtotal 872001 Voice/Data Communication Services - Wire/Cable Simple 872002 Voice/Data Communication Services - Wire/Cable Complex 872003 Voice/Data Communication Services - MPLS 872004 Voice/Data Communication Services - Video 872005 Voice/Data Communication Services - Local Service 872006 Voice/Data Communication Services - Long Distance 872007 Voice/Data Com Svcs-Voice Mail & Other Voice Prcsg 872008 Voice/Data Communication Services - PBX 872009 Voice/Data Communication Services - VOIP 872010 Voice/Data Communication Services - Key System 872011 Voice/Data Communication Services - Mobile/Wireless 872012 Voice/Data Communication Services - Other 872000 Voice/Data Comm Svcs (Vendors Non GTA ) Subtotal

307 Telecommunications Total

Total Expenditures
-
-
97,172 10,603 119,178
34,897 421,701
683,551
1,213 3,374
-
4,586
275,707 275,707 119 -
42,938
6,429 4,333
21,355 47,825 123,000
398,706

475

Georgia Public Broadcasting

Expenditures by Sub Class (continued)

Account/ Subclass

Description

723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings

309 Capital Outlay

651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 Professional/Technical Services - Computer/IT 852000 Professional/Technical Services - Computer/IT Expenses

312 Contracts

750000 Transfers Out

314 Transfers

690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants

315 Grants

TOTAL EXPENDITURES State Funds Federal Funds Other Funds

Total Expenditures
13,335 35,000 48,335
-
3,009,392 2,924,967
84,425

Full Time Equivalent Positions Full Time Equivalent Consultants

26.65 1.05

476

Georgia Public Broadcasting

Chapter 2, Section B - Expenditures by Application

Applications: Team Approach Pro Track ScheduAll Virage Back-Up System ADIC AVID Masstech ENCO CheckPoint Louth

Description

Consultant FTE's 1.00 -

Position FTE's

FY 2007 Expenditures

3.55

266,546

-

10,517

0.20

31,027

0.80

79,059

0.10

15,152

0.15

72,411

0.25

35,780

0.15

33,758

0.30

39,678

0.15

37,029

0.05

14,279

TOTAL Applications Expenditures TOTAL Applications Positions
TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions
TOTAL EXPENDITURES TOTAL POSITIONS

1.00 0.05 1.05

5.70 20.95 26.65

635,254 2,374,138 3,009,392

477

Georgia Public Broadcasting

Chapter 3 Applications Profile
(Program, Function, Business Impact, etc.)

Application A:
TEAM APPROACH
Program or Sub-Program: Public Broadcast Services Description of Application Function:
This application manages the 16 million records plus in our membership database.

o Platform/Host: o Operating System: o Database:

Sun UNIX Solaris Oracle

Annual Volume: Unit of Measure:
FY 2007 $266,546

60,000 Members
Consultant FTEs: 1.00

Staff FTEs: 3.55

Application B:
PRO TRACK
Program or Sub-Program: Public Broadcast Services Description of Application Function:
Used by PBS to update GPB on all programming that is available. It is incorporated with our on-air automation system.

o Platform/Host: o Operating System: o Database:

SCO Unit Linux Informix

Annual Volume: Unit of Measure:
FY 2007 $10,517

135,000 Programs
Consultant FTEs: 0.00

Staff FTEs: 0.00

Application C:
SCHEDUALL
Program or Sub-Program: Education & Technology Services and Public Broadcast Services
Description of Application Function: Scheduling of facility, equipment, contracting resources is managed with this software.

o Platform/Host:

Intel

478

Georgia Public Broadcasting

o Operating System: o Database:

Win2003 SQL

Annual Volume: Unit of Measure:
FY 2007 $31,027

2,000 Transactions
Consultant FTEs: 0.00

Staff FTEs: 0.20

Application D:
VIRAGE
Program or Sub-Program: Education & Technology Services and Public Broadcast Services
Description of Application Function: Digitizes, indexes and catalogues video and audio content for search and retrieval.

o Platform/Host: o Operating System: o Database:

Intel Win2000 MySQL

Annual Volume: Unit of Measure:
FY 2007 $79,059

300 Hours of audio and video
Consultant FTEs: 0.00

Staff FTEs: 0.80

Application E:
BACK-UP SYSTEM
Program or Sub-Program: Education & Technology Services and Public Broadcast Services
Description of Application Function: Backup software that allows the IT division to capture an identical copy of data that is needed in case of system failures.

o Platform/Host: o Operating System: o Database:

Intel Win2000 Flat File

Annual Volume: Unit of Measure:
FY 2007 $15,152

19 Systems
Consultant FTEs: 0.00

Staff FTEs: 0.10

479

Georgia Public Broadcasting

Application F:
ADIC



Program or Sub-Program: Education & Technology Services and Public Broadcast Services Description of Application Function:
Provides long term storage and retrieval of broadcast programming content.

o Platform/Host: o Operating System: o Database:

Intel Win2000 Flat File

Annual Volume: Unit of Measure:
FY 2007 $72,411

8,151 Programs
Consultant FTEs: 0.00

Staff FTEs: 0.15

Application G:
MASSTECH
Program or Sub-Program: Education & Technology Services and Public Broadcast Services
Description of Application Function: Asset management system that controls media movement between playout servers, ADIC and Hitachi.

o Platform/Host: o Operating System: o Database:

Intel Win2000 Flat File

Annual Volume: Unit of Measure:
FY 2007 $33,758

1 System
Consultant FTEs: 0.00

Staff FTEs: 0.15

Application H:
AVID



Program or Sub-Program: Education & Technology Services and Public Broadcast Services Description of Application Function:
Program editing system.

o Platform/Host: o Operating System: o Database:

Intel Win2000 Flat File

Annual Volume: 6

480

Georgia Public Broadcasting

Unit of Measure: FY 2007
$35,780

Systems Consultant FTEs:
0.00

Staff FTEs: 0.25

Application I:

ENCO

Program or Sub-Program: Education & Technology Services and Public Broadcast Services
Description of Application Function: Audio storage and retrieval of broadcast programming content.

o Platform/Host: o Operating System: o Database:

Intel Win2000 Flat File

Annual Volume: Unit of Measure:
FY 2007 $39,678

2 Servers
Consultant FTEs: 0.00

Staff FTEs: 0.30

Application J:
CHECKPOINT
Program or Sub-Program: Education & Technology Services and Public Broadcast Services
Description of Application Function: Organization's firewall system.

o Platform/Host: o Operating System: o Database:

UNIX IPSO Not Reported

Annual Volume: Unit of Measure:
FY 2007 $37,029

4 Servers
Consultant FTEs: 0.00

Staff FTEs: 0.15

Application K:
LOUTH



Program or Sub-Program: Education & Technology Services and Public Broadcast Services Description of Application Function:
Playout automation system for broadcast channels - Education and GPB.

o Platform/Host:

Intel

o Operating System: Win2000

481

Georgia Public Broadcasting

o Database:

Flat File

Annual Volume: Unit of Measure:
FY 2007 $14,297

3 Device Servers
Consultant FTEs: 0.00

Staff FTEs: 0.05

482

Georgia Public Broadcasting

Chapter 4 - Inventory & Capitalized Assets

ITEM
Mainframe Desktop workstations Laptop workstations Servers Other (where applicable):
Routers Switches Firewalls Network printers Workstation printers Scanners
Other
Wireless Devices

DESCRIPTION
Compaq PC's, P4, 15 Macs Dell Inspiron & Latitudes
Black Diamond (3), Summit (6) Nokia Checkpoint HP 4+, HP 4300
Hubs Exabyte Tape Backup System Cable Analyzer Storage & Video Media Server Systems Projectors

QUANTITY
191 79 58
8 17 4 41 33 2 5 1 1 8 7

Total

455

Capitalized Asset Value of IT Equipment:

$3,902,322

General Age and Condition of Equipment: Description of condition. 0-4 years old, estimated 25% fair, others good to new

483

State of Georgia
Information Technology Expenditures Report Fiscal Year 2007
For Period July 1, 2006 June 30, 2007
Georgia Department of Revenue
0

Georgia Department of Revenue
Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments
Agency Vision
The Department will provide quality customer service and increase compliance through a highly motivated and well-trained workforce empowered by technology.
Agency Mission
To provide the best customer service and operational performance of any taxing authority in the U.S. including the IRS.
Agency Strategic Goals
Transform DOR to an enterprise focused service model from the current geographical service delivery model.
Expand the deployment and use of the E-File/E-Pay Initiative such that at least 50% of all filings, registrations, payments, and refunds are completed electronically.
Completion of all processing of paper payments, refunds, and returns within two weeks of receipt during tax season utilizing expanded resource capacity of people and equipment from the expansion of E-File/E-Pay Initiative.
Agency IT Projects
PROJECT A: Enterprise Data Warehouse Project Description and Benefit: The purpose of this initiative is to provide the DOR with an enterprise wide data warehouse. An enterprise data warehouse will contain integrated, granular data (having different levels of detail, over periods of time), that will form the
484

Georgia Department of Revenue

foundation Discovery Programs to identify non filers, filers that underpay and other sources of additional taxes owed to the state.

Project Status
Project Priority Lifetime Cost of Project FY 2007 Total Funding
$0

Will Need RFP Not Yet Started Project

High

$21,000,000
State Funds
$0

Federal/Other Funds
$0

PROJECT B: CTAB Phase II
Project Description and Benefit: This initiative enables field collections agents to instantly access taxpayer data from DOR systems for use with on-site remediation of tax issues. The project will deploy tablet PCs which will run a case management application that will display the taxpayer's tax compliance standing in one composite view.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
$2,100,000

Construction/Implementation

High $2,100,000
State Funds
$2,100,000

Federal/Other Funds
$0

PROJECT C: Call Center
Project Description and Benefit: Provide the ability to more effectively manage and monitor the response to taxpayer inquiries and issues. Note (3 servers and Bell South services) Already spent - not deployed.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
$0

Construction/Implementation

High

$15,000

State Funds
$0

Federal/Other Funds
$0

PROJECT D: Integrated Tax
Project Description and Benefit: A unified solution that presents users a single consistent view of taxpayer information across all tax types and across all business functions (one system, one data, and one view). If provides greater productivity, less support and less time to address customer requests and legislative bills.

485

Georgia Department of Revenue

Project Status
Project Priority Lifetime Cost of Project FY 2007 Total Funding
$0

RFP Needed Not Yet Started Project

High $42,000,000
State Funds
$0

Federal/Other Funds
$0

PROJECT E: Upgrade to On-line Registration including direct interface to CTR
Project Description and Benefit: The streamlining of the interface to CTR, thus eliminating DOR employees from manually keying in the applications that are delivered via this method daily.

Project Status
Project Priority Lifetime Cost of Project FY 2007 Total Funding
$0

Decided Not to Pursue Does Not Meet Business Needs
High

$100,000
State Funds
$0

Federal/Other Funds
$0

PROJECT F: Alcohol & Tobacco Compliance Citation System
Project Description and Benefit: Benefit: convert access database to a supportable platform and provide additional management reports for execution of citations.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
$104,000

Construction/Implementation

High $206,000
State Funds
$104,000

Federal/Other Funds
$0

PROJECT G: Fed / State Partnership
Project Description and Benefit: Benefit: electronic filing with Feds on Partnership Tax returns to reduce paper and streamline the process.

Project Status Project Priority Lifetime Cost of Project

Construction/Implementation High Not Reported

486

Georgia Department of Revenue

FY 2007 Total Funding
$0

State Funds
$0

Federal/Other Funds
$0

PROJECT H: Server Virtualization
Project Description and Benefit: Benefit: the DOR computer room has reached it's power supply capacity to support servers. In order to add more servers either the power supply had to be upgraded or the servers moved to VM.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
$90,000

Complete/Maintenance

High

$90,000

State Funds
$90,000

Federal/Other Funds
$0

PROJECT I: SAN Upgrade
Project Description and Benefit: Benefit: the current SAN at DOR has reached 95% capacity. Subsequent to cleanup of data, etc. it was determined an upgrade to the SAN and an increase in storage was required.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
$620,000

Complete/Maintenance

High

$620,000
State Funds
$620,000

Federal/Other Funds
$0

PROJECT J: OCR / Scanner Upgrade
Project Description and Benefit: Benefit - Optical Character Recognition will decrease the processing time for tax returns, reduce the number of errors by eliminating manual data entry and streamline the overall returns processing process.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
$1,800,000

Complete/Maintenance

High $1,800,000
State Funds
$1,800,000

Federal/Other Funds
$0

487

Georgia Department of Revenue

PROJECT K: PRISM / IRP
Project Description and Benefit: Benefit: Main focus is to expand IRP base to non-IRP vehicles for safety precautions.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
$881,000

Planning/Analysis/Design

High

$881,000
State Funds
$0

Federal/Other Funds
$881,000

PROJECT L: Elein
Project Description and Benefit: Benefit: reduce printing of titles and streamline the process for handling titles with the lien holders.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
$0

Construction/Implementation

High $50,000
State Funds
$0

Federal/Other Funds
$0

PROJECT M: County Tag Printer Project
Project Description and Benefit: Benefit: break away from proprietary Kyoceria printers and software and go to industry standard for ease of support. This includes replacing current printers and work stations in the county offices.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
$550,000

Construction/Implementation

High $2,165,000
State Funds
$550,000

Federal/Other Funds
$0

PROJECT N: Efile Renewals and Other Payments
Project Description and Benefit: Benefit: allows taxpayers to renew certain types of licenses and pay almost any type of tax debt online.

Project Status Project Priority

Complete/Maintenance High

488

Georgia Department of Revenue

Lifetime Cost of Project FY 2007 Total Funding
$121,500

$121,500
State Funds
$121,500

Federal/Other Funds
$0

PROJECT O: SharePoint Executive Portal (including Intranet and Workflow)
Project Description and Benefit: Benefit: Platform for new Intranet and workflow. Report features including business dashboards.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
$0

Construction/Implementation

High

$90,000

State Funds

Federal/Other Funds

$0

$0

PROJECT P: FIFA Inventory
Project Description and Benefit: Benefit: provides one automated, consolidated inventory for all DOR FIFA's. Allows for easier research and processing.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Complete/Maintenance

High

Not Reported

State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT Q: HR Time Keeping System for DOR Project Description and Benefit: Provide an overall time keeping system for DOR.

Project Status
Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

RFP Not Needed Not Yet Started Project

Medium

Not Reported

State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT R: Customer Merge
Project Description and Benefit: Benefit: reducing the number of records on the Gratis database in order to enhance processing by merging duplicate customer accounts under different customer ID's.

489

Georgia Department of Revenue

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Construction/Implementation

High

Not Reported

State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT S: Dealer Inquiry
Project Description and Benefit: To move Dealer Inquiry under the support of DOR. This will allow enhanced security and other features as DOR or the Dealer community requires to be handled more efficiently.

Project Status
Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Will Not Need RFP Have Not Started Project

High

Not Reported

State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT T: Backup/Recovery Upgrade
Project Description and Benefit: Backup and recovery infrastructure is running out of capacity to match the 50% growth of data and servers over the last 18 months. This project will provide the capacity for current and planned system and data backup.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
$750,000

Construction/Implementation

High

$750,000

State Funds
$750,000

Federal/Other Funds
$0

PROJECT U: FY08/FY09 MODERNIZED E-FILE (MEF)
Project Description and Benefit: Benefit: The IRS is moving from the current e-file method to an updated version starting with tax year 2008.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
$76,000

Planning/Analysis/Design

High

$76,000

State Funds
$76,000

Federal/Other Funds
$0

490

Georgia Department of Revenue
Agency Major IT Accomplishments
FIFA Inventory Completed Allows Compliance easy access to FIFA's for analysis. Alcohol, IFTA and Amusement License Renewal for year 2006 - Completed Alcohol and Tobacco Citation and Executive Orders Phase I - Completed SAN Upgrade - Completed Server Virtualization - Completed Customer Merge Phase for Lien Holders - Completed Mask Social Security on All Notices - Completed Commissioner Month End Reports - Complete Rewrite of Compliance Upload Audit Returns - Completed Individual Installment & Debit Pull - Completed New Dynamic DOR website with Search capabilities - Completed Motor Vehicle House Bills Completed - HB 1236 Functionally Located Vehicle, HB 1216
All Terrain Vehicles, HB 363 Government License Plate, HB 710 Special Tags and Fee Changes for Diabetes, Realtors, Veterans, etc. Revenue House Bills Completed - HB 452 Dog and Cat Contribution Printer Project Software Phase - Completed Move existing Web apps off of GTA and rewrite for DOR web systems Completed Internet Tag Renewal OPC Payment Engine Completed Efile - Other Payments - Completed
491

Georgia Department of Revenue
Chapter 2, Section A - Expenditures by Sub Class

Account/

Subclass

Description

APPROPRIATED COMMON LINE ITEM EXPENDITURES:

Salaries and Hourly Subtotal

501000 Regular Salaries

511000 Overtime

512000 Permanent Hourly

513000 Temporary Labor

Fringe Benefits Allocation

514000 F.I.C.A.

515000 Retirement

516000 Health Insurance

518000 Unemployment Insurance

519000 Workers' Compensation

520000 Merit System Assessments

598000 Pay for Performance

599000 Lapse 300 Personal Services

610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation

301 Regular Operating Expense

722000 Motor Vehicle

303 Motor Vehicle Purchases

Total Expenditures
8,863,798 30,756 72,348
646,649 912,603 1,481,833
42,742 16,684 20,580
12,087,993
36 200 42 34,281 51,377 557 383 97,097 433
31,081 13,322
-
228,809
15,194
15,194

492

Georgia Department of Revenue

Expenditures by Sub Class (continued)

Account/

Subclass

Description

713000 Capital Lease/Installment Purchase - Principal Pmts

716000 Capital Lease/Installment Purchase - Interest Pmts

720000 Equipment (over $5,000)

821000 Computer/Telecommunications Equipment

304 Equipment

814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipt Under Capitalization Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support

305 Computer Charges

648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals

306 Real Estate Rentals

871001 Voice/Data Comm Svcs - GTA Computer Bill 871002 Voice/Data Comm Svcs - GTA Data Network Bill 871003 Voice/Data Comm Svcs - GTA Telecommunications Bill 871000 Voice/Data Comm Svcs (To pay GTA Invoices) Subtotal 872001 Voice/Data Communication Services - Wire/Cable Simple 872002 Voice/Data Communication Services - Wire/Cable Complex 872003 Voice/Data Communication Services - MPLS 872004 Voice/Data Communication Services - Video 872005 Voice/Data Communication Services - Local Service 872006 Voice/Data Communication Services - Long Distance 872007 Voice/Data Comm Svcs-Voice Mail & Other Voice Prcsg 872008 Voice/Data Communication Services - PBX 872009 Voice/Data Communication Services - VOIP 872010 Voice/Data Communication Services - Key System 872011 Voice/Data Communication Services - Mobile/Wireless 872011 Voice/Data Communication Services - Other 872000 Voice/Data Comm Svcs (Vendors Non GTA ) Subtotal

307 Telecommunications Total

Total Expenditures
464,097 329,561
793,658
136,822 223,470 1,180,413
5,435
2,083,449
(527,895)
3,101,692
1,292,693 -
1,292,693
15,295,391 30,425
2,568,671 17,894,487
-
(15,401)
4,897
395,563 571,960 957,019
18,851,506

493

Georgia Department of Revenue

Expenditures by Sub Class (continued)

Account/ Subclass

Description

723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings

309 Capital Outlay

651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 Professional/Technical Services - Computer/IT 852000 Professional/Technical Services - Computer/IT Expenses

312 Contracts

750000 Transfers Out

314 Transfers

690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants

315 Grants

TOTAL EXPENDITURES State Funds Federal Funds Other Funds

Full Time Equivalent Positions Full Time Equivalent Consultants

Total Expenditures
42,879 87,776 6,218,434 6,349,089
-
42,720,633 34,909,837
437,527 7,373,270
125.00 38.00

494

Georgia Department of Revenue

Chapter 2, Section B - Expenditures by Application

Description
Applications: CTA (Centralized Taxpayer Accounting) IRP CTR (Centralized Taxpayer Registration) CMS (Correspondence Management System) Individual Tax (IITS / IATS / Inquiry) WTS GEICS Remittance Processing MailCash EFT (Electronic Filing System) Gratis Corporate Tax System DMS (Document Management System) Motor Fuel Property Tax

Consultant FTE's
11.00 2.00 4.00 3.00 2.00 1.00
15.00 -

Position FTE's
14.00 3.00 3.00 3.00 20.00 1.00 3.00 20.00 3.00 1.00 20.00 19.00 5.00 2.00 6.00

FY 2007 Expenditures
3,172,565 314,212 350,915 350,915
2,358,270 93,855
287,878 1,856,948
350,915 75,196
1,915,224 3,897,808
601,569 234,464 777,027

TOTAL Applications Expenditures TOTAL Applications Positions
TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions
TOTAL EXPENDITURES TOTAL POSITIONS

38.00 38.00

123.00 2.00
125.00

16,637,762 26,082,871 42,720,633

495

Georgia Department of Revenue

Chapter 3 Applications Profile
(Program, Function, Business Impact, etc.)

Application A:
ALCOHOL & TOBACCO ETRACS (EXCISE TAX)
Program or Sub-Program: Industry Regulation Description of Application Function:
ETRACS - Beer Wholer Processes

o Platform/Host: o Operating System: o Database:

DOR LAN MS Windows Oracle

Annual Volume: Unit of Measure:
FY 2007 Not Reported

928; 642; 828,517

Paper returns; E-returns; Rows in database

Consultant FTEs:

Staff FTEs:

Not Reported

Not Reported

Application B:
CORRESPONDENCE MANGEMENT SYSTEM (CMS)
Program or Sub-Program: Correspondence Management/Audits Description of Application Function:
Scanned images and electronic files related to resolving taxpayer protests.

o Platform/Host: o Operating System: o Database:

DOR LAN MS Windows Oracle

Annual Volume: Unit of Measure:
FY 2007 $249,566

48,000; 85,536; 7,070,717; 4,450,263
Converted; Scanned; Resolved; Rows in Application Database; Rows in Image Database

Consultant FTEs: 4.00

Staff FTEs: 3.00

Application C:
CORPORATE TAX SYSTEM
Program or Sub-Program: Returns Processing Description of Application Function:
Processes returns (552,580C,600, 600S, 600T, 624, 900), EFT, and estimated payments (602E)

o Platform/Host: o Operating System: o Database:

DOR LAN MS Windows Oracle

496

Georgia Department of Revenue

Annual Volume: Unit of Measure:
FY 2007 $3,897,808

299,179 Rows in Database
Consultant FTEs: 15.00

Staff FTEs: 19.00

Application D:
CENTRALIZED TAXPAYER ACCOUNTING (CTA)
Program or Sub-Program: Assessments/Collections/Law Enforcement/Call Handling & Tracking
Description of Application Function: Balancing, Refunds, & Assessments for most GA Taxes

o Platform/Host: o Operating System: o Database:

GTA IBM Mainframe MVS DB2

Annual Volume:
Unit of Measure: FY 2007 $3,172,565

4,849,529; 3,129,702; 1,144,836; 480,382,509; 542,976,530

Returns; Refunds; Notices; Rows in Database; Rows in Historical Database

Consultant FTEs: 11.00

Staff FTEs: 14.00

Application E:
CENTRALIZED TAXPAYER REGISTRATION (CTR)

Program or Sub-Program: Correspondence Management/Licenses and Permits/Audits
Description of Application Function: Registration, licensing and permitting of individuals & businesses

o Platform/Host: o Operating System: o Database:

GTA IBM Mainframe MVS DB2

Annual Volume: Unit of Measure:
FY 2007 $350,915

2,892,437; 5,006,273; 252,599,259
Maintenance on Business Tax Type; Maintenance on Name & Address; Rows in Database

Consultant FTEs: 2.00

Staff FTEs: 3.00

497

Georgia Department of Revenue

Application F:
DOCUMENT MANAGEMENT SYSTEM (DMS)
Program or Sub-Program: Returns Processing/Error Resolution Description of Application Function:
Images Major Tax Forms and Provides Web Retrieval Access for Users

o Platform/Host: o Operating System: o Database:

DOR LAN MS Windows Oracle

Annual Volume: Unit of Measure:
FY 2007 $601,569

0; 10,318,942; 68,031,549; 82,980,362
Converted; Documents Scanned; Rows in Application Database; Rows in Image Database

Consultant FTEs: 0.00

Staff FTEs: 5.00

Application G:
ELETRONIC FILING SYSYTEM (EFT)
Program or Sub-Program: Money Deposits Description of Application Function:
Receives tax payments electronically - posts valid transactions to Mailcash for pickup by CTA and the tax applications.

o Platform/Host: o Operating System: o Database:

GTA IBM Mainframe MVS DB2

Annual Volume: Unit of Measure:
FY 2007 $79,196

2,163; 5,149; 1,340,254; 5,593,587

Motor Fuel; Corporate; Total Transactions; Rows in Database

Consultant FTEs: 0.00

Staff FTEs: 1.00

Application H:
INDIVIDUAL TAX (IITS/IATS /INQUIRY)
Program or Sub-Program: Returns Processing/Error Resolution/Audits/Call Handling & Tracking
Description of Application Function: Processes all Individual Income Tax returns (500, 500EZ) including telefile, 2D barcode and ELF

o Platform/Host: o Operating System: o Database:

DOR LAN MS Windows Oracle

498

Georgia Department of Revenue

Annual Volume: Unit of Measure:
FY 2007 $2,358,270

1,672,416; 2,455,432; 706,418,732

Paper Returns; E-Returns; Rows in Database

Consultant FTEs:

Staff FTEs:

3.00

20.00

Application I:
MAILCASH
Program or Sub-Program: Money Deposits Description of Application Function:
Processes money and no-money returns, EFT transactions, and the coupon and check information from RPS

o Platform/Host: o Operating System: o Database:

GTA IBM Mainframe MVS DB2

Annual Volume: Unit of Measure:
FY 2007 $350,915

10,548,161; 234,134,811

Documents Processed; Rows in Database

Consultant FTEs:

Staff FTEs:

0.00

3.00

Application J:
MOTOR FUEL
Program or Sub-Program: Returns Processing/Error Resolution Description of Application Function:
Processes returns

o Platform/Host: o Operating System: o Database:

DOR LAN MS Windows Oracle

Annual Volume: Unit of Measure:
FY 2007 $234,464

10,035; 1,607,535 Records; Rows in Database
Consultant FTEs: 0.00

Staff FTEs: 2.00

Application K:
PROPERTY TAX
Program or Sub-Program: Returns Processing/Error Resolution Description of Application Function:
Processes returns, tracks unclaimed property

o Platform/Host:

DOR LAN

o Operating System: MS Windows

499

Georgia Department of Revenue

o Database:

Oracle

Annual Volume: Unit of Measure:
FY 2007 $777,027

2,545,927; 25,413; 1,144,247

Records; Returns; Rows in Database

Consultant FTEs:

Staff FTEs:

0.00

6.00

Application L:
REMITTANCE PROCESSING (RPS)
Program or Sub-Program: Money Deposits Description of Application Function:
Images and processes all paper checks for all major tax types

o Platform/Host: o Operating System: o Database:

DOR LAN MS Windows Oracle

Annual Volume: Unit of Measure:
FY 2007 $1,856,948

3,896,225; 124,615,876

Coupons & Checks Processed; Rows in Database

Consultant FTEs: 2.00

Staff FTEs: 20.00

Application M:
SALES TAX
Program or Sub-Program: Local Sales Tax Distributions Description of Application Function:
Processing of Sales Tax Returns

o Platform/Host: o Operating System: o Database:

GTA IBM Mainframe MVS DB2

Annual Volume: Unit of Measure:
FY 2007 Not Reported

1,150,345; 7,953; 172,350; 377,905,967

Regular returns; Amended returns; Audit returns; Rows in database

Consultant FTEs: Not Reported

Staff FTEs: Not Reported

Application N:
WITHHOLDING
Program or Sub-Program: Returns Processing/Error Resolution Description of Application Function:
Processes all Withholding tax returns, EFT, and payment vouchers

500

Georgia Department of Revenue

o Platform/Host: o Operating System: o Database:

DOR LAN MS Windows Oracle

Annual Volume: Unit of Measure:
FY 2007 $93,855

2,660,817; 2,712,729 Returns; Rows in Database
Consultant FTEs: 0.00

Staff FTEs: 1.00

Application O:
GRATIS


Program or Sub-Program: Motor Vehicle Registration/Titling Description of Application Function:
Not Reported

o Platform/Host: o Operating System: o Database:

GTA IBM Mainframe MVS DB2

Annual Volume: Unit of Measure:
FY 2007 $1,915,224

1,579,462,045 Rows in Database
Consultant FTEs: 1.00

Staff FTEs: 20.00

Application P:
IRP


Program or Sub-Program: Commercial Truck Registration Description of Application Function:
Not Reported

o Platform/Host: o Operating System: o Database:

GTA IBM Mainframe MVS DB2

Annual Volume: Unit of Measure:
FY 2007 $314,212

Unknown Unknown
Consultant FTEs: 0.00

Staff FTEs: 3.00

Application Q:
GEICS


Program or Sub-Program: Insurance Compliance Description of Application Function:
Not Reported

501

Georgia Department of Revenue

o Platform/Host: o Operating System: o Database:

GTA IBM Mainframe MVS DB2

Annual Volume: Unit of Measure:
FY 2007 $287,878

Unknown Unknown
Consultant FTEs: 0.00

Staff FTEs: 3.00

Application R:
Unclaimed Property
Program or Sub-Program: Not Reported Description of Application Function:
Tracks Unclaimed Property

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 Not Reported

24,231,266 Rows in Database
Consultant FTEs: Not Reported

Staff FTEs: Not Reported

Application S:

MVD Web


Program or Sub-Program: Not Reported Description of Application Function:
Tag Renewals, Vehicle Insurance Status, GEICS, Dealer Inquirer, CC Database, Pay IRP Invoice

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 Not Reported

24,691,895 Rows in Database
Consultant FTEs: Not Reported

Staff FTEs: Not Reported

502

Georgia Department of Revenue

Application T:
eTax Web


Program or Sub-Program: Not Reported Description of Application Function:
Alcohol License Status, Unclaimed Property, Where's my Refund, Tax Training Status, Ad Valorem

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 Not Reported

1,057,535 Not Reported
Consultant FTEs: Not Reported

Staff FTEs: Not Reported

Application U:
SharePoint Portal
Program or Sub-Program: Not Reported Description of Application Function:
Documents and Applications

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 Not Reported

1,328,000,032 Rows in Database
Consultant FTEs: Not Reported

Staff FTEs: Not Reported

Application V:
OCR (Optical Character Recognition)
Program or Sub-Program: Not Reported Description of Application Function:
OCR of Individual Tax Returns

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 Not Reported

303,587; 68,031,549

Returns Processed; Rows in Application Database

Consultant FTEs:

Staff FTEs:

Not Reported

Not Reported

503

Georgia Department of Revenue

Chapter 4 - Inventory & Capitalized Assets

ITEM
Mainframe Desktop workstations Laptop workstations Servers Other (where applicable):
Routers Switches Firewalls Network printers Workstation printers Storage Area Network Backup Archive Server
Tablets Backup Tape Libraries Network Load Balancers
Monitors

DESCRIPTION
Purchased Separately

Wireless Devices

Capitalized Asset Value of IT Equipment:

$1,982,566

General Age and Condition of Equipment: Description of condition. Most hardware is 2 months - 4.5 years old.

QUANTITY
27 32 37
6 68 4 1 14 3 2 47
241

504

State of Georgia
Information Technology Expenditures Report Fiscal Year 2007
For Period July 1, 2006 June 30, 2007
Georgia Secretary of State
0

Georgia Secretary of State
Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments
Agency Vision
The Vision of the Secretary of State is to be the model for government efficiency, accessibility and value to the taxpayer and public.
Agency Mission
It is the mission of the Secretary of State to be the most customer friendly government agency while protecting the public confidence by regulating businesses and professions, ensuring the integrity of the electoral process, serving as trustee of current and historical information, and reaching out through educational efforts to empower citizens with a better understanding of government. Through the utilization of Information Technology (IT) strategies, the Agency will deliver better, faster customer service in the most efficient manner.
Agency Strategic Goals
Provide efficient and effective regulation of businesses and occupations to provide maximum public protection.
Provide citizens with optimal participation in the electoral process and ensure integrity throughout the process.
Maintain the accountability of government and the rights of the public through a statewide program of records management.
Increase awareness of Agency services, program offerings, and information available to the public
Increase civic and consumer educational programs.
505

Georgia Secretary of State
Provide administrative infrastructure and support (i.e. fiscal, HR, IT, capital projects, etc) to facilitate employees' achievement of Agency mission.
Maintain a modern and open technology platform that provides flexibility for future adaptability.

Agency IT Projects
PROJECT A: Elections Information System Current and Ongoing
Project Description and Benefit: Mainframe system that allows counties to enter their supply orders, elections results, and political office information as required. Internal staff also use the system to track the status of candidates and generate reports.

Project Status
Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

RFP not needed Complete/Maintenance

High

Not Reported

State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT B: Voter Registration System (SSVR) - Current
Project Description and Benefit: Mainframe system used by various staff members and all 159 counties to track and manage the registered voters in Georgia. The data entry from the voter registration cards is the responsibility of each county. Numerous reports, electors' lists and precinct cards are generated from this information. The Agency receives numerous requests for the raw data from political parties, media, general public, and special interest groups.

Project Status
Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

RFP not needed Complete/Maintenance

High

Not Reported

State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT C: Uniform Electronic Voting System - Current
Project Description and Benefit: Every county in the state is conducting elections on the same electronic platform with uniform voting equipment. Included in the project was training

506

Georgia Secretary of State

for elections officials and citizens; sufficient resources for troubleshooting/help desk functions during implementation, ballot set up and election day support; and technical training on programming hardware.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Complete/Maintenance

High

Not Reported

State Funds

Federal/Other Funds

Not Reported

Not Reported

PROJECT D: Business Registration System System was taken offline May 8, 2007.

Project Description and Benefit: The mainframe system provides "real time" access to current and historical information on entities filed with the Corporations Division. Data from the system is "dumped" daily to the corporate information web databases of both the Secretary of State and GeorgiaNet Authority. Thus, access to vast information is quick and efficient. The online system allows updating of entity information without intervention of Division personnel. The integrity of data is enhanced as customers enter information regarding their own particular entity, eliminating the need for mass data entry efforts by the Division. The online system enables information to be updated in less than 24 hours, the time period between entry by the customer and transference of the data to the mainframe system. "Paper" filings require a minimum of one week between filing and updating of information, and often result in a "wait" of several weeks. The online system is the conduit for nearly 300 electronic commerce transactions each day, transactions that would have required the processing of individual small denomination payments of $10 to $75.

Project Status
Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

RFP not needed Complete/Maintenance

High

Not Reported

State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT E: ABEL Securities System - Current - System was taken offline June, 2004.
Project Description and Benefit: The system is web-based so access to the system can be done off-site by the user. System is no longer in place in the Securities and Business Registration Division. They are now running License 2000.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Decided not to pursue

Low

Not Reported

State Funds

Federal/Other Funds

Not Reported

Not Reported

507

Georgia Secretary of State

PROJECT F: SOS Web Site Development and Maintenance - Current
Project Description and Benefit: This project includes the day to day maintenance of all hardware used in the SOS data center to accomplish the agency mission. Items included in this project hardware, software and maintenance are maintaining the 90+ servers, core router, ASA device, firewalls, etc. The agency replacement cycle for servers is every 5 years.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Complete/Maintenance

High

Not Reported

State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT G: Archives Tower Records Information Management (TRIM) Software Project - Current
Project Description and Benefit: This project provides unilateral control of state agency records. This records management system reduces lost or misplaced information and reduces reference time. The system provides for tracking of records during the entire life cycle of the record.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Complete/Maintenance

High

Not Reported

State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT H: Georgia HOMEPLACE - Current
Project Description and Benefit: Improved accessibility, distribution and control of archival documents.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Complete/Maintenance

High

Not Reported

State Funds

Federal/Other Funds

Not Reported

Not Reported

PROJECT I: Archives VOYAGER Software Project - Current
Project Description and Benefit: Improved accessibility, distribution and control of archival collections. Information compiled in VOYAGER is in a compatible format with other libraries and historical repositories.

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Georgia Secretary of State

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Complete/Maintenance

High

Not Reported

State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT J: SOS Microsoft Enterprise Licensing for Internal Desktops Current and Ongoing
Project Description and Benefit: Agency is complete Microsoft shop that leverages the state wide contract with Microsoft for all desktop software.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Complete/Maintenance

Medium

Not Reported

State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT K: LICENSE 2000 & MYLICENSE Project - Current and Ongoing
Project Description and Benefit: This project will improve functionality by providing a database that enables PLB staff to license applicants and track licensees. It improves workforce performance by its nature as a relational database. Successful implementation of License 2000 and Mylicense in April 2002. Successful implementation of License 2000 and Mylicense for Securities and Business Regulation in June 2004. Two divisions are now on the same Enterprise solution.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Complete/Maintenance

Low

Not Reported

State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT L: Uniform Electronic Poll book- Current and Ongoing
Project Description and Benefit: Successful statewide implementation of new electronic poll books for use in each precinct on Election Day. The new tablet based poll books were used in each of the 3000+ polling locations throughout the state for the July 2006 primary election. Each poll book contains the entire state VR database as well as each ballot combination for each county. By using the electronic poll book, the check-in process is more efficient. It also allows poll workers to direct voters who go to the wrong precinct to the correct one. A primary benefit of using the poll books is in the speed with which credit for voting can be uploaded to the VR mainframe. The credit for voting process was manual prior to this roll

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out and had to be performed at the local level. The new process is automated and run at the state level.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Complete/Maintenance

High

Not Reported

State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT M: Day to day maintenance and upgrades - Current
Project Description and Benefit: Continuous upgrades and maintenance benefit all staff by providing with the latest technology. Through the use of the latest technology, employees are able to provide better, faster customer service, which benefits the general public.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Complete/Maintenance

High

Not Reported

State Funds

Federal/Other Funds

Not Reported

Not Reported

PROJECT N: Real time information access for field personnel - Current and Ongoing
Project Description and Benefit: Successfully completed setup of mcheck product for PLB. Mcheck will allow field investigators the ability to perform electronic investigations in the field that will synch up with License 2000. Go live in production was August 2006. However, field investigators and inspectors need additional access with managers and supervisors. We will be deploying 50+ blackberry units with GPS capabilities to provide real time access for managers to their field personnel.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Construction/Implementation

High

Not Reported

State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT O: Reengineer Voter Registration System - FY 2009
Project Description and Benefit: The agency will explore a solution that will synchronize with other state data sources such are motor vehicles, death information, and felonious incarcerations. The system will need the capability to identify and eliminate duplicate registrations. The project would include the deployment of state of the art equipment to all counties. A component of the system would be the standardization of data in all counties for the purpose of redistricting and processing data against the National Change of Address

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databases. It is anticipated that the counties would benefit from a comprehensive voter registration system.

Project Status
Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

RFE Needed Planning/Design/Analysis

High

Not Reported

State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT P: Document Imaging/ Records Management Program - Future
Project Description and Benefit: This project has a number of benefits. Currently large volume files, especially those dealing with individual licensees, will be converted to a digital format. This will allow quicker review and analysis, speedier evaluation and investigation, with increased consumer protection by shrinking the time from initial application for licenses to license review and approval. Using digital images will allow the SOS to more conveniently distribute information from our records, especially in our Archives and library programs, to citizens, other agencies and private sector as applicable. Storage costs for our large volume files will be reduced as we gradually eliminated paper as the primary storage medium for current files and move to digital files.

Project Status
Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

RFP Needed Planning/Analysis/Design

High

Not Reported
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT Q: Establish a Truly Centralized, Fully Integrated Voter Registration System - Future
Project Description and Benefit: Design, implement and maintain an enhanced voter registration database to provide a truly universal and fully-integrated statewide voter registration system. This will be updated regularly and be fully accessible to the counties. Counties will continue to register voters into the system, while the system will support these efforts by automatically verifying the new registrant's voter eligibility. The time and cost to implement new system will be shared with county offices. The main advantage of moving to a client-server system is increased functionality and significant operating cost savings. This rollout will be a 2 year phased in approach.

Project Status
Project Priority Lifetime Cost of Project

RFP Needed Planning/Analysis/Design
High Not Reported

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Georgia Secretary of State

FY 2007 Total Funding
Not Reported

State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT R: IT On-line corporate filing system - FY 2006
Project Description and Benefit: The online system eliminates the need to manually process registrations by lockbox and/or Division staff. Integrity of data is enhanced as individual customers verify their own work, as opposed to staff attempting to interpret handwritten submissions. Payment is received by the state immediately, versus a "lag time" of up to a month that can be required to process paper registrations during the peak registration season, which extends from January 1 to April 1 annually. Online filings can be certified from individual PCs, eliminating the need to retrieve, copy and attach a certificate to a paper filing. Online payments greatly reduce the number of "bad checks" received by the Division. Payments are small denomination ($15 or $25), an amount that is not cost effective to the state when processed manually. Approximately 90 seconds is needed to manually process an annual registration filing. New client server based COTS product implementation began July 2004 that will include this functionality

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Complete/Maintenance

High

Not Reported

State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT S: Provide for a Voter Verifiable Paper Audit Trail on all Electronic Voting Machines, Audits and Software - Future
Project Description and Benefit: Voters should have the ability to review their ballot both electronically and manually on paper, with the opportunity to correct their ballot, before it is officially cast. Unfortunately, the electronic voting machines currently used in Georgia's elections are already obsolete and cannot feasibly be retrofitted with a Voter Verifiable Paper Audit Trail (VVPAT) device. Therefore, implementing VVPAT will require the replacement of all of the current voting machines. The lifecycle of the electronic voting machines dictate new machines by 2010, but the specific platform will be determined by federal mandates. Please note that no federal funding may be available to fund the mandate.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Planning/Analysis/Design

High

Not Reported

State Funds
Not Reported

Federal/Other Funds
Not Reported

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Georgia Secretary of State

PROJECT T: Elections Staff and Poll Worker Training and Recruitment - Future
Project Description and Benefit: With the new voting equipment and the increasing complexities of our elections process, there is an ever-increasing need for professional training and enhanced expertise. The Secretary of State's office will work with county elections officials to improve training for poll workers and local election employees. Georgia must have elections staff and poll workers that are well trained in procedures and processes and also in how to effectively deal with problems on Election Day. The state and county offices will partner for consistent pollworker training. The costs to implement will be prorated among 160 users (the 159 counties and state). Online training classes will be used to supplement in person training.

Project Status
Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Will need RFP Planning/Analysis/Design

Medium

Not Reported

State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT U: Implement Additional Security Measures for Electronic Voting Machines and System - Future
Project Description and Benefit: There are numerous measures in place to ensure the security of the existing voting machines and to prevent tampering. However, there are additional security measures that must be put into place. Currently, the "hashing" program which is the process of verifying that the software system on the server at the county level has not been corrupted or tampered with -- is an optional process at the county level. These servers create the memory cards that are used in the voting machines on Election Day. This process should become mandatory with each and every server undergoing the hashing program just prior to an election and before the memory cards are created. Those servers and machines must then be locked down after testing for use on Election Day.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Planning/Analysis/Design

Not Reported

Not Reported

State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT V: Digital Archives - Future
Project Description and Benefit: The Georgia Archives is working to develop a digital archives system to preserve the historical digital records of Georgia government. As outlined in the Vision Statement, this system will allow state agencies to transfer digital content so that it can be preserved, managed, and accessed by both the agency and the public. This proposed digital archives system will form the core of the Georgia Archives future operations. Included

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Georgia Secretary of State

in the digital archives system will be all eligible digital content created and maintained by state government. This content will be entered into the system and then authenticated and described according to Georgia Archives metadata and document creation standards. Content will be available for web searching and Internet viewing, downloading, and printing, or other dissemination methods. We are planning for system implementation December 2008.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Planning/Analysis/Design

High

Not Reported
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT W: Pilot DAG - Future
Project Description and Benefit: To work in partnership with Microsoft to design and implement a pilot digital archives system.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Planning/Analysis/Design

High Not Reported
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT X: Local Government Evaluation Tool - Future
Project Description and Benefit: Web-based survey of local government record keeping practices that will allow the Archives to evaluate the impact of services/programs directed towards local governments

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Planning/Analysis/Design

Medium

Not Reported

State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT Y: DAG Access Portal - Future
Project Description and Benefit: To design and implement a web portal from which agencies and members of the public can access the historical digital records of Georgia government

Project Status Project Priority

Planning/Analysis/Design High

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Georgia Secretary of State

Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Not Reported
State Funds
Not Reported

Federal/Other Funds
Not Reported

Agency Major IT Accomplishments
Business Registration System (New) - Implemented May 8, 2006
In May 2006, implemented new COTS client/server based application to handle the back office processing of the Corporations division. In addition to the processing and workflow enhancements, the application includes a sophisticated document imaging module. With more than 2.5 million records and images now available online, Georgians can easily and conveniently research and view the articles and application documents of most companies created after 1997. A new virtual "shopping cart" feature also allows customers to make a single payment for multiple transactions. These new online offerings further expand the Corporations Division's already substantial suite of ecommerce offerings and will result in substantial savings to Georgia taxpayers. An immediate savings of $300,000 per year will be achieved by removing the corporate database from the state's mainframe computer system and managing the data in-house.
IT On-line corporate filing system - FY 2007
The Secretary of State's Corporations Division, the first in the nation to offer corporate entities the option of renewing registrations online, has once again enhanced its online services making e-commerce transactions even more convenient for the division's corporate customers. Limited Liability Companies (LLCs) can file initial business creation documents online and that same option will soon be available to all for-profit and nonprofit Georgia corporations. Georgia is one of the first states in the nation to offer this service to corporate customers. Customers who choose to file online can have their new LLC filing processed the day it is received.
Day to day maintenance and upgrades - Current
Implemented new monitoring tools and reports for management to track productivity in COTS software packages used in Corporations, PLB and SBR. These reports are house on the agency's intranet site so management can access the data any time when on the agency's network. The reporting capabilities of the new systems have been the driving force behind improved customer service. Managers can dynamically adjust resources as work volume fluctuates throughout the day or week.
Internally implemented off site disaster recovery/backup procedures through the purchase of additional Dell Hardware and MS software. In February, IT staff
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Georgia Secretary of State
implemented a real off site disaster recovery/backup procedure to mitigate any potential data loss. Through the use of Microsoft's DPM product, we are currently backing up Atlanta data to Macon and Macon data to Atlanta, via our high speed MPLS connection. We were in desperate need of a backup solution that met the requirements of the Department of Audits for "off site". (greater than 30 miles) The new set up has been very successful with no data loss since go live in February.
Successfully developed phase 1 of the inventory database for use by the Administration division. The web based application was developed internally by staff. This application will allow purchasing coordinators in each division the ability to track and manage their IT inventory. It will handle new purchases, relocated equipment and surplused equipment.
System Automation Project - Current and ongoing
Internally developed new web based management reporting tools for PLB and SBR on the SOS intranet site. Management requested reporting tools that would measure user productivity. The IT staff took the ball and ran with it. We now have 20+ web based reports on our site that managers used to daily track user performance. Since posting these real time reports, productivity in these two divisions has noticeably increased. Implemented automatic email notification to PLB applicants that the agency has received their application and when the license is acted upon. This application was developed internally by staff. Each night, we email all new applicants that submit a new application for review. The email contains a link that allows the applicant to track the status of their application online. The status tracking feature shows each step of the review process and the status of each item. Once the application review is complete, and a license is issued, the applicant is emailed again to let them know the action has been taken on their application. A link is reported to our verification site to confirm their licensure. This feature has been a huge hit and brought a commercial look and feel to our customers.
Business Registration System (New) Implemented May 8, 2006
Implemented automatic email notification to Corporations applicants that the agency has received their application and when the application is acted upon. This application was developed internally by staff. Each night, we email all new corporate filers that submit a new filing for review. The email contains a link that allows the filer to track the status of their filing online. Once the file review is complete and approved, the filer is emailed again to let them know the action has been taken on their filing. A link is provided to our verification site to confirm their filing status. This feature has been a huge hit and brought a commercial look and feel to our customers.
Real time information access for field personnel - FY 2004
Successfully completed setup of mcheck product for PLB. Mcheck will allow field investigators the ability to perform electronic investigations in the field that will synch up with License 2000. Implemented in production in September, 2006.
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Georgia Secretary of State
SOS Web Site Development and Maintenance - Current
Internally developed new HR intranet site for use by all staff. The new site provides a one stop shop for staff HR needs. Included in the new site are all policies and forms, contact information, news and events, training information, and benefit information. The response from employees for the new site has been very positive.
Uniform Electronic Voting System - Current
Successful statewide implementation of new electronic poll books for use in each precinct on Election Day. The new tablet based poll books were used in each of the 3000+ polling locations throughout the state for the July 2006 primary election. Each poll book contains the entire state VR database as well as each ballot combination for each county. By using the electronic poll book, the check-in process is more efficient. It also allows poll workers to direct voters who go to the wrong precinct to the correct one. A primary benefit of using the poll books is in the speed with which credit for voting can be uploaded to the VR mainframe. The credit for voting process was manual prior to this roll out and had to be performed at the local level. The new process is automated and run at the state level.
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Georgia Secretary of State

Chapter 2, Section A - Expenditures by Sub Class

Account/

Subclass

Description

APPROPRIATED COMMON LINE ITEM EXPENDITURES:

Salaries and Hourly Subtotal

501000 Regular Salaries

511000 Overtime

512000 Permanent Hourly

513000 Temporary Labor

Fringe Benefits Allocation

514000 F.I.C.A.

515000 Retirement

516000 Health Insurance

518000 Unemployment Insurance

519000 Workers' Compensation

520000 Merit System Assessments

598000 Pay for Performance

599000 Lapse 300 Personal Services

610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation

301 Regular Operating Expense

722000 Motor Vehicle

303 Motor Vehicle Purchases

Total Expenditures
553,202 40,084 57,589 93,451
1,911 746,237
-

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Georgia Secretary of State

Expenditures by Sub Class (continued)

Account/

Subclass

Description

713000 Capital Lease/Installment Purchase - Principal Pmts

716000 Capital Lease/Installment Purchase - Interest Pmts

720000 Equipment (over $5,000)

821000 Computer/Telecommunications Equipment

304 Equipment

814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equip Under Capitalization Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support

305 Computer Charges

648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals

306 Real Estate Rentals

871001 Voice/Data Communication Svcs - GTA Computer Bill 871002 Voice/Data Comm Svcs - GTA Data Network Bill 871003 Voice/Data Comm Svcs - GTA Telecommunications Bill 871000 Voice/Data Comm Svcs (To pay GTA Invoices) Subtotal 872001 Voice/Data Communication Services - Wire/Cable Simple 872002 Voice/Data Communication Services - Wire/Cable Complex 872003 Voice/Data Communication Services - MPLS 872004 Voice/Data Communication Services - Video 872005 Voice/Data Communication Services - Local Service 872006 Voice/Data Communication Services - Long Distance 872007 Voice/Data Comm Svcs-Voice Mail & Other Voice Prsng 872008 Voice/Data Communication Services - PBX 872009 Voice/Data Communication Services - VOIP 872010 Voice/Data Communication Services - Key System 872011 Voice/Data Communication Services - Mobile/Wireless 872012 Voice/Data Communication Services - Other 872000 Voice/Data Comm Svcs (Vendors Non GTA ) Subtotal

307 Telecommunications Total

Total Expenditures
200,230 200,230
4,577 28,531 169,511 35,074 141,727 118,591 498,011
1,166,158
116,874 374,814 1,657,846
12,955
24,507 3,319
34,407 15,997 91,185 1,749,031

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Georgia Secretary of State

Expenditures by Sub Class (continued)

Account/ Subclass

Description

723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings

309 Capital Outlay

651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 Professional/Technical Services - Computer/IT 852000 Professional/Technical Services - Computer/IT Expenses

312 Contracts

750000 Transfers Out

314 Transfers

690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants

315 Grants

TOTAL EXPENDITURES State Funds Federal Funds Other Funds

Full Time Equivalent Positions Full Time Equivalent Consultants

Total Expenditures
-
105,706 22,360 128,066
-
3,321,575
16.00 3.00

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Georgia Secretary of State

Chapter 2, Section B - Expenditures by Application

Description Applications: Elections Information system Voter Registration system Uniform Electronc Voting system Business Registration system Systems Automation Tower Records Information Management (TRIM) Administration Network Support and Helpdesk
Agencies Attached for Administrative Purposes

Consultant Position

FTE's

FTE's

1.00

1.00

1.00

3.00

1.00

1.00

3.00

4.00

1.00

3.00

FY 2007 Expenditures
78,798 980,170 118,196 188,587 519,727 248,034 927,015 216,048

TOTAL Applications Expenditures TOTAL Applications Positions
TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions
TOTAL EXPENDITURES TOTAL POSITIONS

3.00 3.00

16.00 -
16.00

3,321,575 -
3,321,575

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Georgia Secretary of State

Chapter 3 Applications Profile
(Program, Function, Business Impact, etc.)

Application A:
ELECTIONS INFORMATION SYSTEM
Program or Sub-Program: Elections Administration Description of Application Function:
GTA administered system - Elections Information System - provides information such as number of elections, number state campaign disclosure reports filed, State financial disclosures, number of campaign committee registrations filed, number of candidate declarations of intent filed, number of non candidate committees filed, number of county officers information filed, number of county/municipal committees filed, number of registration applications submitted, number of commissions issued, number of certifications of enrolled acts, number of certifications issued and of identification cards issued.

o Platform/Host: o Operating System: o Database:

Mainframe Z/OS 1.4 VSAM, DB2 Tablebase

Annual Volume: Unit of Measure:
FY 2007 $78,798

17,205

Number of Candidate and Non-Candidate in systems.

Consultant FTEs:

Staff FTEs:

1.00

1.00

Application B:
VOTER REGISTRATION SYSTEM
Program or Sub-Program: Elections - National Voter Registration System Description of Application Function:
GTA Administered system - National Voter Registration System Mainframe system - the number of voter registrations - CPU changes, file maintenance, and storage costs. The system is also used by county voter registration officials. The system requires a lot of development costs yearly and there are productions costs for reports and tapes required by county registration offices, candidates for office and press. Volume is the number of records maintained by the system @1 record for registered active and inactive voter.

o Platform/Host: o Operating System: o Database:

Mainframe Z/OS 1.4 VSAM, DB2 Tablebase

Annual Volume: Unit of Measure:

6,179,696 Number of Active and Inactive Registrants

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Georgia Secretary of State

FY 2007 $980,170

Consultant FTEs: 1.00

Staff FTEs: 3.00

Application C:
UNIFORM ELECTRONC VOTING SYSTEM
Program or Sub-Program: Elections-SUEV Voter Ed. & Technical Support Description of Application Function:
Not Reported

o Platform/Host: o Operating System: o Database:

Mainframe Z/OS 1.4 VSAM, DB2, Tablebase

Annual Volume: Unit of Measure:
FY 2007 $118,196

Not Reported Not Reported
Consultant FTEs: 1.00

Staff FTEs: 1.00

Application D:
BUSINESS REGISTRATION SYSTEM
Program or Sub-Program: Corporations Description of Application Function:
Not Reported

o Platform/Host: o Operating System: o Database:

Mainframe Z/OS 1.4 VSAM

Annual Volume: Unit of Measure:
FY 2007 $188,587

1,316,481

Number of All Registrants including all statuses

Consultant FTEs:

Staff FTEs:

0.00

3.00

Application E:
SYSTEMS AUTOMATION
Program or Sub-Program: Professional Licensing Boards/Securities Description of Application Function:
Provide all system functionality used in the administration of the states 38 licensing boards.

o Platform/Host: o Operating System: o Database:

Client Server Windows Enterprise Server 2000/2003 SQL Server

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Georgia Secretary of State

Annual Volume: Unit of Measure:
FY 2007 $519,727

941,873; 148,292

# active/inactive licensees, # web transactions

Consultant FTEs:

Staff FTEs:

0.00

4.00

Application F:
TOWER RECORDS INFORMATION MANAGEMENT (TRIM)
Program or Sub-Program: Archives Description of Application Function:
Records management application was developed by Tower Software. Georgia Division of Archives and History's application includes two databases, Records Center TRIM, launched in May 2000 and TRIM Inventory, launched in June 2000. Current license is for 30 seats. Records Center TRIM identifies state agency records stored in the State Records Center by container and tracks physical location, ownership, retention, and disposition. Initial software purchase for Records Center TRIM and was made in conjunction with the Dept. of Community Affairs in a joint project to manage DCA's paper records. DCS has its own TRIM database to manage DCA records before transferring them to the State Records Center. DCA records management officer has access to Records Center TRIM to request their records from the Records Center. Records Center database currently consists of 116,526 records. Staff continues to add records, goal is to input all 192,000 containers stored in the Records Center.

o Platform/Host: o Operating System: o Database:

Client Server Enterprise Server SQL

Annual Volume: Unit of Measure:
FY 2007 $248,034

261,457; 199,207 Records; Inventory
Consultant FTEs: 0.00

Staff FTEs: 1.00

Application G:
GEORGIA HOMEPLACE - UNIVERSITY OF GEORGIA
Program or Sub-Program: Archives Description of Application Function:
Not Reported.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:

Not Reported Not Reported

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Georgia Secretary of State

FY 2007 $31,947

Consultant FTEs: Not Reported

Staff FTEs: Not Reported

Application H:
VOYAGER - UNIVERSITY OF GEORGIA
Program or Sub-Program: Archives Description of Application Function:
Not Reported

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 Not Reported

Not Reported Not Reported Consultant FTEs:
Not Reported

Staff FTEs: Not Reported

Application I:
ADMINSTRATION NETWORK SUPPORT AND HELPDESK
Program or Sub-Program: Apportioned to all Divisions Description of Application Function:
Not Reported

o Platform/Host: o Operating System: o Database:

Client/Server Various Various

Annual Volume: Unit of Measure:
FY 2007 $927,015

Not Reported Not Reported Consultant FTEs:
0.00

Staff FTEs: 3.00

Application J:
ADMINISTRATION WEB DEVELOPMENT
Program or Sub-Program: Apportioned to All Divisions Description of Application Function:
Not Reported

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Not Reported

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Georgia Secretary of State

Unit of Measure: FY 2007
Not Reported

Not Reported Consultant FTEs:
Not Reported

Staff FTEs: Not Reported

526

Georgia Secretary of State

Chapter 4 - Inventory & Capitalized Assets

ITEM
Mainframe Desktop workstations Laptop workstations Servers Other (where applicable):
Routers Switches Firewalls Network printers Workstation printers
Other
Wireless Devices

DESCRIPTION
Reported by GTA Dell Various models Dell Various models Dell Various models
GTA Owned Cisco 2950, 4006, 3850, 4500 Cisco PIX 515, 501
Fujitsu High Speed Scanner Scantron Scanner Fujitsu & Kodak Desktop Scanners Tablet PCs - HP Laptop Mobile Printers

QUANTITY
350 50 90
33 8 60 250 5 1 31 25 25

928

Capitalized Asset Value of IT Equipment:

$ 65,955

General Age and Condition of Equipment:
Description of condition. The Office of Secretary of State currently is on a four year replacement cycle for workstation computers. Therefore, one-fourth of the PC equipment is less than 4 years old, one-fourth of the PC equipment is less than 3 years old, one-fourth of the PC equipment is less than 2 years old, and the final fourth of PC equipment is less than 1 year old.

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State of Georgia
Information Technology Expenditures Report Fiscal Year 2007
For Period July 1, 2006 June 30, 2007
Georgia Soil & Water Conservation Commission
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Georgia Soil & Water Conservation Commission
Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments
Agency Vision
Future Generations of Georgians enjoying abundant soil and water resources.
Agency Mission
The Georgia Soil and Water Conservation Commission provides soil and water resource information; education; technical, financial and planning assistance; and program oversight to locally led soil and water conservation districts; landowners/users, and local, state, and federal governments to maintain, conserve and wisely use the soil and water resources for all Georgians.
Agency Strategic Goals
Services are improved and expanded for conservation and enhancement of soil and water resources on Georgia's Agricultural Lands.
The District sponsored 357 USDA-constructed flood control watershed dams in Georgia are compliant with the GA Safe Dams Act.
The Conservation of Agricultural Water Supplies Program will provide accurate permitted agricultural water use information and increase the use of water saving techniques.
The erosion control education and certification program will be implemented and will meet the intent of the law and the needs of stakeholders.
Natural Resource Conservation Education reaches more Georgia citizens.
The commission's workforce capacity will improve in order to execute timelier implementation of technical and financial assistance programs.
528

Georgia Soil & Water Conservation Commission
Technical assistance to landowners and other stakeholders will be improved with researchbased information that will enhance resource decision-making.

Agency IT Projects

PROJECT A: Network storage & backups in all offices
Project Description and Benefit: Install Network Attached Storage (NAS) in 5 remote locations (purchased with last year's funds.) NAS boxes will keep local copies of individual and shared files. Overnight backup processes will pull data to Athens/Dawson locations for backup to tape.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
$3,160

Not Reported Medium Not Reported
State Funds
$0

Federal/Other Funds
$3,160

PROJECT B: Ag Water Meter database and application modifications
Project Description and Benefit: Database and application begun last year are in production. Additional features to be delivered before application can be considered complete.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Not Reported High Not Reported
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT C: Increased security measures
Project Description and Benefit: Based on State and Federal requirements, firewalls will be hardened, passwords will be strengthened and bandwidth usage monitored. Additional steps will be taken as revised requirements are issued by GTA.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Not Reported High Not Reported
State Funds
Not Reported

Federal/Other Funds
Not Reported

529

Georgia Soil & Water Conservation Commission

PROJECT D: GeoDatabase Server
Project Description and Benefit: Installation of dedicated database server for GIS data and applications. Server (purchased with last year's funds) will reside in Athens and serve baseline data to GIS staff in locations statewide.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
$5,413

Not Reported Medium Not Reported
State Funds
$0

Federal/Other Funds
$5,413

Agency Major IT Accomplishments
Not Reported

530

Georgia Soil & Water Conservation Commission
Chapter 2, Section A - Expenditures by Sub Class

Account/

Subclass

Description

APPROPRIATED COMMON LINE ITEM EXPENDITURES:

Salaries and Hourly Subtotal

501000 Regular Salaries

511000 Overtime

512000 Permanent Hourly

513000 Temporary Labor

Fringe Benefits Allocation

514000 F.I.C.A.

515000 Retirement

516000 Health Insurance

518000 Unemployment Insurance

519000 Workers' Compensation

520000 Merit System Assessments

598000 Pay for Performance

599000 Lapse 300 Personal Services

610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation

301 Regular Operating Expense

722000 Motor Vehicle

303 Motor Vehicle Purchases

Total Expenditures
76,002 5,223 1,140 2,853 147
85,365
-

531

Georgia Soil & Water Conservation Commission

Expenditures by Sub Class (continued)

Account/ Subclass

Description

Total Expenditures

713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment

304 Equipment

-

814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Capitalization Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support

28,992 13,447
7,729 1,690

305 Computer Charges

51,858

648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals

306 Real Estate Rentals

-

871001 Voice/Data Communication Services - GTA Computer Bill 871002 Voice/Data Communication Services - GTA Data Network Bill 871003 Voice/Data Communication Services - GTA Telecommunications B 871000 Voice / Data Communication Services (To pay GTA Invoi 872001 Voice/Data Communication Services - Wire/Cable Simple 872002 Voice/Data Communication Services - Wire/Cable Complex 872003 Voice/Data Communication Services - MPLS 872004 Voice/Data Communication Services - Video 872005 Voice/Data Communication Services - Local Service 872006 Voice/Data Communication Services - Long Distance 872007 Voice/Data Communication Services - Voice Mail 872008 Voice/Data Communication Services - PBX 872009 Voice/Data Communication Services - VOIP 872010 Voice/Data Communication Services - Key System 872011 Voice/Data Communication Services - Mobile/Wireless 872012 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Vendors OTHER

18,889 19,183 38,072
12,739 6,942 19,681

307 Telecommunications Total

57,753

532

Georgia Soil & Water Conservation Commission

Expenditures by Sub Class (continued)

Account/ Subclass

Description

723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings

309 Capital Outlay

651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 Professional/Technical Services - Computer/IT 852000 Professional/Technical Services - Computer/IT Expenses

312 Contracts

750000 Transfers Out

314 Transfers

690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants

315 Grants

TOTAL EXPENDITURES State Funds Federal Funds Other Funds

Full Time Equivalent Positions Full Time Equivalent Consultants

Total Expenditures
-
-
194,975 36,003
45,591 113,381
2.00 -

533

Georgia Soil & Water Conservation Commission

Chapter 2, Section B - Expenditures by Application

Applications:

Description Not Reported

Consultant Position

FTE's

FTE's

FY 2007 Expenditures

TOTAL Applications Expenditures TOTAL Applications Positions
TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions
TOTAL EXPENDITURES TOTAL POSITIONS

-

-

-

194,975

-

2.00

194,975

-

2.00

534

Georgia Soil & Water Conservation Commission
Chapter 3 Applications Profile
(Program, Function, Business Impact, etc.)
Not Reported
535

Georgia Soil & Water Conservation Commission

Chapter 4 - Inventory & Capitalized Assets

ITEM
Mainframe Desktop workstations Laptop workstations Servers Other (where applicable):
Routers Switches Firewalls Network printers Workstation printers Scanners
Plotter Wireless Devices

DESCRIPTION

QUANTITY
51 37 7
3 5 8 14 35 8 1

169

Capitalized Asset Value of IT Equipment:

Not Reported

General Age and Condition of Equipment: Description of condition. Not Reported.

536

State of Georgia
Information Technology Expenditures Report Fiscal Year 2007
For Period July 1, 2006 June 30, 2007
Georgia Student Finance Commission
0

Georgia Student Finance Commission
Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments
Agency Vision
To be the premier provider of Student Loans, Scholarships, Grants, and Educational Services to Georgians seeking post secondary education.
Agency Mission
To promote and increase access to education beyond high school for Georgians.
Agency Strategic Goals
Improve the awareness of all Georgians as to the opportunities available to achieve post secondary education.
Improve the customer service provided to all customers who do business with GSFC. Expand the financial aid offerings available to Georgia students and parents. Educate all students and parents for responsible financial management as it relates to loan
repayment and default. Expand the loan market share, profitability, and financial position of GSFC. Expand the use of technology to both deliver services and improve operational
efficiencies. Implement Transcript Exchange & New HOPE GPA Statewide. Improve Customer Satisfaction with the services provided by GSFC.
537

Georgia Student Finance Commission

Agency IT Projects

PROJECT A: Document Management System
Project Description and Benefit: Provide the infrastructure to automate the flow of paperwork throughout the organization, provide electronic storage and retrieval of images as well as electronic reporting.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
$200,000

Complete/Maintenance

High

$330,000
State Funds
$75,000

Federal/Other Funds
$125,000

PROJECT B: Hope Invoicing System
Project Description and Benefit: Enhance the controls and enforcement of all necessary Hope regulations and assure that all funds disbursed are fully controlled and audited.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
$115,000

Complete/Maintenance

High $115,000
State Funds
$0

Federal/Other Funds
$115,000

PROJECT C: New Scholarships & Grants System
Project Description and Benefit: With the new Hope Scholarship program regulations new information will be necessary to manage and control the process. A completely new database design will replace the current old application.

Project Status Project Priority Lifetime Cost of Project

Complete/Maintenance High $500,000

FY 2007 Total Funding State Funds Federal/Other Funds

$350,000

$0

$350,000

PROJECT D: Establish Data Warehouse
Project Description and Benefit: With the new emphasis on integrating our major businesses and our ability to consolidate reporting for management purposed, a consolidated database is required to integrate the data for reporting purposes.

538

Georgia Student Finance Commission

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
$5,000

RFP Not Needed Planning/Analysis/Design

Low

$100,000

State Funds
$0

Federal/Other Funds
$5,000

PROJECT E: Application Standardization Initiative
Project Description and Benefit: Project encompasses the development of a single on line web based application process to replace the many manual applications by which GSFC receives requests for both Scholarships & Grants and Non FFELP Loans. In addition, the project will provide automated eligibility checks for both GSFC and schools to determine eligibility for the programs. Post initial implementation, enhancements for applicant status lookup, school data error correction, and school application entry are being developed. Additional scholarships and loans are being added as their edit requirements are finalized..

Project Status
Project Priority Lifetime Cost of Project FY 2007 Total Funding
$355,000

Construction/Implementation Complete/Maintenance

High

$500,000

State Funds
$0

Federal/Other Funds
$355,000

PROJECT F: Customer Relationship Management System
Project Description and Benefit: Provide Enterprise Contact Management repository to assist Customer Service, Sales, & Marketing.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
$70,000

Construction/Implementation Complete/Maintenance

Medium

$100,000

State Funds

Federal/Other Funds

$25,000

$45,000

PROJECT G: Transcript Exchange & New HOPE GPA
Project Description and Benefit: Define requirement, design, develop, and deploy the capability to capture transcripts at all 600 Georgia High Schools. Define the methodology, design, develop, test and implement the database and software to calculate the standard HOPE GPA as mandated by law for 2007 HOPE Awards.

Project Status

Construction/Implementation

539

Georgia Student Finance Commission

Project Priority Lifetime Cost of Project FY 2007 Total Funding
$450,000

High $1,000,000
State Funds
$0

Federal/Other Funds
$450,000

PROJECT H: DOE Career Pathways Project
Project Description and Benefit: Expands GAcollege411 to include career assessment, career choices, and portfolio of interests. In a joint venture under the Alliance of Education Leaders GSFC, USG, DTAE, DOL and Georgia Department of Education are deploying a new Career Planning function on GAcollege411. Complete functional specifications are under development to define the desired solution. Use of outside solutions, existing XAP capabilities, as well as custom development may be included in the ultimate solution.

Project Status
Project Priority Lifetime Cost of Project FY 2007 Total Funding
$0

RFP needed Planning/Analysis/Design

Medium

$2,000,000

State Funds
$0

Federal/Other Funds
$0

Agency Major IT Accomplishments
Standardized Application System (GSFApps)
Designed, developed, and deployed enhancements to Standardized Online Application System for all GSFC State Programs Enhancements include online status look up by applicant, correction of some data check errors at the college, and processing of paper applications by the schools (optional).
Transcript Exchange & HOPE GPA
Defined Requirements to capture all high school transcripts for use in calculating 2007 HOPE GPA as mandated by law. Worked closely with XAP Corporation to provide the Transcript Repository and Post Secondary Transcript Interfaces. Developed Deployment plan to extract transcript data from each of the 90,000 students, 600 high schools and 35 SIS utilized in GA. Designed and developed transcript tracking database to ability to monitor deployment status of the 600 schools. Designed and developed transcript database to provide base for the system to calculate the GPA from the electronic
540

Georgia Student Finance Commission
transcripts. Developed Capture and Edit software to capture electronic data from small schools without an SIS and correct school data. Developed STARS interface to access, display, report and verify GPA calculation results from the high schools. Developed MY411 access to HOPE GPA and Detailed Report for secure student lookup and printing.
HOPE GPA Calculation Module
Defined methodology and developed specifications for using the electronic transcripts to calculate the HOPE GPA as per the rules. Developed new GPA System with all associated reports for eligibles, ineligibles, error correction, and calculation details. Developed internal and external school status reports to provide management and the public access to progress and results.
Program of Study (POS) Module in HOPE Invoicing
Designed and developed enhancements to the methodology to handle the new fixed tuition plan of Board of Regents. Modified database tables and logic consistent with the data that could be provided by BOR and DTAE so POS could function.
Scholarships & Grants (S&G) Databases
Designed, developed, and implemented a number of post deployment changes for the new S&G system.
GAcollege411
Added Transcript Exchange as another Counselor Center functionality handled through GAcollege411.
OID Calculations for Annual Loan Interest Letters
Developed and implemented the new 2006 IFA TDI Reporting Requirements.
VoiceNet Dialer
Fine tuned the processing of the dialer with numerous enhancements and operational improvements.
SurfControl and Tumbleweed Security Enhancements
Implemented SurfControl and Tumbleweed appliances as a replacement for several nonintegrated products. Improved security, improved redundancy, reduced support and saved over $20K per year in maintenance and license costs.
541

Georgia Student Finance Commission
Chapter 2, Section A - Expenditures by Sub Class

Account/

Subclass

Description

APPROPRIATED COMMON LINE ITEM EXPENDITURES:

Salaries and Hourly Subtotal

501000 Regular Salaries

511000 Overtime

512000 Permanent Hourly

513000 Temporary Labor

Fringe Benefits Allocation

514000 F.I.C.A.

515000 Retirement

516000 Health Insurance

518000 Unemployment Insurance

519000 Workers' Compensation

520000 Merit System Assessments

598000 Pay for Performance

599000 Lapse 300 Personal Services

610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation

301 Regular Operating Expense

722000 Motor Vehicle

303 Motor Vehicle Purchases

Total Expenditures
2,206,597
2,206,597 26 170 63
7,573
3 3,726 11,321 22,882
-

542

Georgia Student Finance Commission

Expenditures by Sub Class (continued)

Account/ Subclass

Description

713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment

304 Equipment

814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Cap Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support

305 Computer Charges

648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals

306 Real Estate Rentals

871001 Voice/Data Communication Services - GTA Computer Bill 871002 Voice/Data Communication Services - GTA Data Network Bill 871003 Voice/Data Communication Services - GTA Telecom 871000 Voice / Data Communication Services (GTA) 872001 Voice/Data Communication Services - Wire/Cable Simple 872002 Voice/Data Communication Services - Wire/Cable Complex 872003 Voice/Data Communication Services - MPLS 872004 Voice/Data Communication Services - Video 872005 Voice/Data Communication Services - Local Service 872006 Voice/Data Communication Services - Long Distance 872007 Voice/Data Communication Services - Voice Mail 872008 Voice/Data Communication Services - PBX 872009 Voice/Data Communication Services - VOIP 872010 Voice/Data Communication Services - Key System 872011 Voice/Data Communication Services - Mobile/Wireless 872012 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Other)

307 Telecommunications Total

Total Expenditures
14,517 81,590 95,881
82,651 331,885 606,524
18,412
394 18,806
3,865 8,512 5,722 44,323
3,865 21,398 87,685 106,491

543

Georgia Student Finance Commission

Expenditures by Sub Class (continued)

Account/ Subclass

Description

723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings

309 Capital Outlay

651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 Professional/Technical Services - Computer/IT 852000 Professional/Technical Services - Computer/IT Expenses

312 Contracts

750000 Transfers Out

314 Transfers

62500 GSFC IT Fixed asset depreciation expense 64500 GSFC Equipment rental > 3 mths 81400 GSFA Telecom Supplies & Material 81500 GSFA Rep / Maintenance 81600 GSFA Equipment Purchase 85100 GSFA Support Services 85200 GSFA IT Professionals

000 Other

TOTAL EXPENDITURES State Funds Federal Funds Lottery Funds Other Funds

Full Time Equivalent Positions Full Time Equivalent Consultants

Total Expenditures
-
1,142,137
1,142,137
416,237
11 82 14,213 3,522 51,550 839,548 1,325,163 5,412,390
2,108,942 3,303,447
30.00 5.00

544

Georgia Student Finance Commission

Chapter 2, Section B - Expenditures by Application

Applications: IFA Loan Servicing

Description

SSP Loan Disbursements

Scholarships & Grants

Document Management System

Web Application Development

Oracle Financials for Government

IVR

New HOPE Invoicing System

New Scholarships & Grants System

Application Standardization System

Customer Relationship Management System

Georgia Mentor Site

Data Warehouse

Transcript Exchange & New HOPE GPA

Consultant Position

FTE's

FTE's

FY 2007 Expenditures

2.00

360,826

1.00

180,413

1.50

270,619

1.00

180,413

3.00

541,239

1.00

180,413

0.20

36,083

1.50

270,619

3.00

541,239

2.00

360,826

0.20

36,083

1.00

180,413

0.10

18,041

5.00

7.00

1,262,891

TOTAL Applications Expenditures TOTAL Applications Positions
TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions
TOTAL EXPENDITURES TOTAL POSITIONS

5.00 5.00

24.50 5.50
30.00

4,420,118 992,272
5,412,390

545

Georgia Student Finance Commission

Chapter 3 Applications Profile
(Program, Function, Business Impact, etc.)

Application A:
IFA LOAN SERVICING
Program or Sub-Program: Unit A Programs - Guaranteed Educational Loans; North Georgia Military Scholarship Grants. Unit B Programs - Georgia Military Scholarship; HOPE Teacher Scholarships; HOPE Promise Scholarships; HOPE Promise II Scholarships; Engineer Scholarships
Description of Application Function: Supports all FFELP Loan and State Service Cancelable Loan Servicing including Collections and Management Reporting.

o Platform/Host: o Operating System: o Database:

iSeries OS/400 DB2

Annual Volume: Unit of Measure:
FY 2007 $360,826

Not Available Not Available
Consultant FTEs: 0.00

Staff FTEs: 2.00

Application B:
SSP LOAN DISBURSEMENTS
Program or Sub-Program: Unit A Programs - Guaranteed Educational Loans; North Georgia Military Scholarship Grants. Unit B Programs - Georgia Military Scholarship; HOPE Teacher Scholarships; HOPE Promise Scholarships; HOPE Promise II Scholarships; Engineer Scholarships
Description of Application Function: This application supports all disbursements for all FFELP Loan and Service Cancelable Loans originated by GSFC.

o Platform/Host: o Operating System: o Database:

iSeries OS/400 DB2

Annual Volume: Unit of Measure:
FY 2007 $180,413

Not Available Not Available
Consultant FTEs: 0.00

Staff FTEs: 1.00

546

Georgia Student Finance Commission

Application C:
SCHOLARSHIPS & GRANTS
Program or Sub-Program: Unit A Programs - Tuition Equalization Grants; Law Enforcement Personnel Dependent's Grants; North Georgia College ROTC Grants; LEAP Program; HERO Program; Governor's Scholarship. Unit B Programs HOPE Scholarship Public Schools; HOPE Grant; HOPE GED; HOPE Private Colleges; HOPE Accel Program; Public Safety Memorial Grant
Description of Application Function: This application supports all existing Scholarships and Grants Processing including approval of Awards, disbursement of funds to the schools, and tracking of applicant data. Primary programs supported include HOPE Scholarship and HOPE Grants.

o Platform/Host: o Operating System: o Database:

HP UNIX Server UNIX Oracle

Annual Volume: Unit of Measure:
FY 2007 $270,619

Not Available Not Available
Consultant FTEs: 0.00

Staff FTEs: 1.50

Application D:

DOCUMENT MANAGEMENT SYSTEM

Program or Sub-Program: Unit A Programs - Guaranteed Educational Loans;

North Georgia Military Scholarship Grants; Tuition Equalization Grants; Law

Enforcement Personnel Dependent's Grants; North Georgia College ROTC Grants;

HERO Program; LEAP Program; Governor's Scholarship. Unit B Programs -

Georgia Military Scholarship; HOPE Teacher Scholarships; HOPE Promise

Scholarships; HOPE Promise II Scholarships; Engineer Scholarships; HOPE

Scholarship Public Schools; HOPE Grant; HOPE GED; HOPE Private Colleges;

Public Safety Memorial Grant; HOPE Accel Program.

Description of Application Function:

Implement the Workflow and ERM pieces of the new Document

Management System

o Platform/Host:

Dell Servers

o Operating System:

Win2000

o Database:

Oracle

Annual Volume: Unit of Measure:
FY 2007 $180,413

Not Available Not Available
Consultant FTEs: 0.00

Staff FTEs: 1.00

547

Georgia Student Finance Commission

Application E:
WEB APPLICATION DEVELOPMENT
Program or Sub-Program: Unit A Programs - Guaranteed Educational Loans; North Georgia Military Scholarship Grants; Tuition Equalization Grants; Law Enforcement Personnel Dependent's Grants; North Georgia College ROTC Grants; LEAP Program; HERO Program; Governor's Scholarship Unit B Programs - Georgia Military Scholarship; HOPE Teacher Scholarships; HOPE Promise Scholarships; HOPE Promise II Scholarships; Engineer Scholarships; HOPE Scholarship Public Schools; HOPE Grant; HOPE GED; HOPE Private Colleges; Public Safety Memorial Grant; HOPE Accel Program
Description of Application Function: Continued work at enhancing the GSFC Web Site by development of additional functionality for our customers, such as PLUS Loan Preapproval, New Borrower Web Interface for IFA Loans, Credit Card Payments, and Online Quick Payment Options.

o Platform/Host: o Operating System: o Database:

Dell Servers Win2000 SQL Server & Oracle

Annual Volume: Unit of Measure:
FY 2007 $541,239

Not Available Not Available
Consultant FTEs: 0.00

Staff FTEs: 3.00

Application F:
ORACLE FINANCIALS FOR GOVERNMENT
Program or Sub-Program: Unit A Programs - Guaranteed Educational Loans; North Georgia Military Scholarship Grants; Tuition Equalization Grants; Law Enforcement Personnel Dependent's Grants; North Georgia College ROTC Grants; LEAP Program; HERO Program; Governor's Scholarship. Unit B Programs - Georgia Military Scholarship; HOPE Teacher Scholarships; HOPE Promise Scholarships; HOPE Promise II Scholarships; Engineer Scholarships; HOPE Scholarship Public Schools; HOPE Grant; HOPE GED; HOPE Private Colleges; Public Safety Memorial Grant; HOPE Accel Program
Description of Application Function: Initial hardware acquired and conversion work completed for the upgrade of our Oracle Financials for Government application to Version 11i

o Platform/Host: o Operating System: o Database:

HP UNIX Servers UNIX Oracle

Annual Volume: Unit of Measure:
FY 2007 $180,413

Not Available Not Available
Consultant FTEs: 0.00

Staff FTEs: 1.00

548

Georgia Student Finance Commission

Application G:
INTERACTIVE VOICE RESPONSE (IVR)
Program or Sub-Program: Unit A Programs - Guaranteed Educational Loans; Governor's Scholarship; North Georgia Military Scholarship Grants; Tuition Equalization Grants; Law Enforcement Personnel Dependent's Grants; North Georgia College ROTC Grants; LEAP Program. Unit B Programs Georgia Military Scholarship; HOPE Teacher Scholarships; HOPE Promise Scholarships; HOPE Promise II Scholarships; Engineer Scholarships; HOPE Scholarship Public Schools; HOPE Grant; HOPE GED; HOPE Private Colleges; Public Safety Memorial Grant; HOPE Accel Program
Description of Application Function: Interactive automated telephone information provides 7X24 service on basic Customer Contact information related to awards, application approvals, loan status as well as general information about GSFC Programs.

o Platform/Host: o Operating System: o Database:

Dell Servers Win2000 Oracle

Annual Volume: Unit of Measure:
FY 2007 $36,083

Not Available Not Available
Consultant FTEs: 0.00

Staff FTEs: 0.20

Application H:
NEW HOPE INVOICING SYSTEM
Program or Sub-Program: Unit B Programs-HOPE Scholarship Public Schools; HOPE Grant; HOPE GED; HOPE Private Colleges; HOPE Accel Program
Description of Application Function: Design and develop a process of controls that will allow for the confirmation of all HOPE eligible students and the proper disbursement and audit of all funds related to the HOPE Scholarship in the state of Georgia. Implement statewide.

o Platform/Host: o Operating System: o Database:

HP UNIX Server UNIX Oracle

Annual Volume: Unit of Measure:
FY 2007 $270,619

Not Available Not Available
Consultant FTEs: 0.00

Staff FTEs: 1.50

549

Georgia Student Finance Commission

Application I:
NEW SCHOLARSHIPS & GRANTS SYSTEM
Program or Sub-Program: Unit A Programs - Tuition Equalization Grants; Law Enforcement Personnel Dependent's Grants; North Georgia College ROTC Grants; LEAP Program; HERO Program; Governor's Scholarship. Unit B Programs-HOPE Scholarship Public Schools; HOPE Grant; HOPE GED; HOPE Private Colleges; HOPE Accel Program
Description of Application Function: Design and develop a new database to manage the future information needs of the HOPE Scholarship and other GSFC Scholarship and Grant programs. Such needs as Program of study information, High School Transcripts, the new Accel program, and interfaces to the new Application Standardization Initiative must be addressed..

o Platform/Host: o Operating System: o Database:

HP UNIX Server UNIX Oracle

Annual Volume: Unit of Measure:
FY 2007 $541,239

Not Available Not Available
Consultant FTEs: 0.00

Staff FTEs: 3.00

Application J:
APPLICATION STANDARDIZATION SYSTEM
Program or Sub-Program: Unit A Programs - Guaranteed Educational Loans; Governor's Scholarship; North Georgia Military Scholarship Grants; Tuition Equalization Grants; Law Enforcement Personnel Dependent's Grants; North Georgia College ROTC Grants; LEAP Program. Unit B Programs Georgia Military Scholarship; HOPE Teacher Scholarships; HOPE Promise Scholarships; HOPE Promise II Scholarships; Engineer Scholarships; HOPE Scholarship Public Schools; HOPE Grant; HOPE GED; HOPE Private Colleges; Public Safety Memorial Grant; HOPE Accel Program
Description of Application Function: Design and develop a new web based application process to capture the application information for all the scholarship, grant and loan programs offered by GSFC. Provide an interface to an eligibility checks service to automatically perform electronic confirmation of the applicant's eligibility for the individual program. Provide interfaces to the schools for their certification requirements and information sharing.

o Platform/Host: o Operating System: o Database:

HP UNIX Server UNIX Oracle

Annual Volume: Unit of Measure:

Not Available Not Available

550

Georgia Student Finance Commission

FY 2007 $360,826

Consultant FTEs: 0.00

Staff FTEs: 2.00

Application K:
CUSTOMER RELATIONSHIP MANAGEMENT SYSYTEM
Program or Sub-Program: Unit A Programs - Guaranteed Educational Loans; Governor's Scholarship; North Georgia Military Scholarship Grants; Tuition Equalization Grants; Law Enforcement Personnel Dependent's Grants; North Georgia College ROTC Grants; LEAP Program. Unit B Programs Georgia Military Scholarship; HOPE Teacher Scholarships; HOPE Promise Scholarships; HOPE Promise II Scholarships; Engineer Scholarships; HOPE Scholarship Public Schools; HOPE Grant; HOPE GED; HOPE Private Colleges; Public Safety Memorial Grant; HOPE Accel Program
Description of Application Function: Implement the Surado CRM application for Customer Contact, Marketing, Sales, and Customer Support functions within GSFC. Consolidate all customer contacts information to one repository. Ultimately consolidate all student and parent contact data to CRM with automatic updates to the back transaction systems.

o Platform/Host: o Operating System: o Database:

Dell Server Win2000 SQL Server

Annual Volume: Unit of Measure:
FY 2007 $36,083

Not Available Not Available
Consultant FTEs: 0.00

Staff FTEs: 0.20

Application L:
GEORGIA MENTOR SITE
Program or Sub-Program: Unit A Programs HERO Program. Unit B Programs HOPE Scholarship Public Schools; HOPE Private Colleges.
Description of Application Function: Work with XAP Corporation to define the custom functions and security needs of the new Georgia Mentor Site initiative.

o Platform/Host: o Operating System: o Database:

XAP Hosting XAP XAP

Annual Volume: Unit of Measure:
FY 2007 $180,413

Not Available Not Available
Consultant FTEs: 0.00

Staff FTEs: 1.00

551

Georgia Student Finance Commission

Application M:
DATA WAREHOUSE
Program or Sub-Program: Unit A Programs - Guaranteed Educational Loans; Governor's Scholarship; North Georgia Military Scholarship Grants; Tuition Equalization Grants; Law Enforcement Personnel Dependent's Grants; North Georgia College ROTC Grants; LEAP Program. Unit B Programs Georgia Military Scholarship; HOPE Teacher Scholarships; HOPE Promise Scholarships; HOPE Promise II Scholarships; Engineer Scholarships; HOPE Scholarship Public Schools; HOPE Grant; HOPE GED; HOPE Private Colleges; Public Safety Memorial Grant; HOPE Accel Program
Description of Application Function: Begin development of a consolidated data warehouse including S&G, IFA, SSP, & Great Lakes data. The new IVR Database is the initial version of the new data warehouse.

o Platform/Host: o Operating System: o Database:

iSeries OS/400 DB2

Annual Volume: Unit of Measure:
FY 2007 $18,041

Not Available Not Available
Consultant FTEs: 0.00

Staff FTEs: 0.10

Application N:
TRANSCRIPT EXCHANGE NEWHOPE GPA
Program or Sub-Program: Unit B Programs - HOPE Scholarship Public Schools; HOPE Grant; HOPE Private Colleges
Description of Application Function: Defined Requirements to capture all high school transcripts for use in calculating 2007 HOPE GPA as mandated by law. Contracted with XAP Corporation to provide the Transcript Repository and Post Secondary Transcript Interface. Developed deployment plan to extract transcript data from each of the 600 high schools and 35 SIS utilized in Georgia. Defined methodology and developed specifications for using the electronic transcripts to calculate the HOPE GPA as per the rules. Designed and developed transcript database interfaces and began developing the software to calculate the GPA from the electronic transcripts.

o Platform/Host: o Operating System: o Database:

HP Unix Servers UXIX Oracle

Annual Volume: Unit of Measure:
FY 2007 $1,262,891

Not Available Not Available
Consultant FTEs: 5.00

Staff FTEs: 7.00

552

Georgia Student Finance Commission

Chapter 4 - Inventory & Capitalized Assets

ITEM
Mainframe Desktop workstations Laptop workstations Servers Other (where applicable):
Routers Switches Firewalls Network printers Workstation printers Plotters Scanners
Other

DESCRIPTION
IBM iSeries 810 Dell Optimum Dell Inspiron HP UNIX servers; Win2000 servers Interactive Voice Response System Cisco Summit ISS HP LaserJet HP DeskJet HP Kodak Avaya Unix Server for Predictive Dialer

QUANTITY
1 225 40 35
1 6 4 4 15 35 1 5 1

Wireless Devices

BlackBerry (Total Value $3,000)

15

388

Capitalized Asset Value of IT Equipment:

$884,500

General Age and Condition of Equipment:
Description of condition. Generally the equipment is much newer than it was 2 years ago. The iSeries, IVR, Document Scanners, plotter and Predictive Dialer are all new in the last two years. Workstations and Laptops are all being replaced on a 3-4 year rotation schedule. Approximately 150 of our workstations have been replaced in the past 36 months.

553

State of Georgia
Information Technology Expenditures Report Fiscal Year 2007
For Period July 1, 2006 June 30, 2007
GA Nonpublic Postsecondary Education Commission
0

Georgia Nonpublic Postsecondary Education Commission
Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments
Agency Vision
All of Georgia's nonpublic postsecondary colleges and schools will be authorized according to Georgia law.
Agency Mission
Through its authorization and complaint processes, NPEC monitors colleges and schools to ensure educational quality and financial stability.
Agency Strategic Goals
Authorized colleges and schools are educationally sound and financially stable. Information technology systems provide timely, accurate and valuable information to staff,
students, schools and the public. The workforce is knowledgeable, skilled and appropriately positioned in the organization.
Agency IT Projects
Not Reported
Agency Major IT Accomplishments
Not Reported
554

Georgia Nonpublic Postsecondary Education Commission
Chapter 2, Section A - Expenditures by Sub Class

Account/

Subclass

Description

APPROPRIATED COMMON LINE ITEM EXPENDITURES:

Salaries and Hourly Subtotal

501000 Regular Salaries

511000 Overtime

512000 Permanent Hourly

513000 Temporary Labor

Fringe Benefits Allocation

514000 F.I.C.A.

515000 Retirement

516000 Health Insurance

518000 Unemployment Insurance

519000 Workers' Compensation

520000 Merit System Assessments

598000 Pay for Performance

599000 Lapse 300 Personal Services

610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation

301 Regular Operating Expense

722000 Motor Vehicle

303 Motor Vehicle Purchases

Total Expenditures
-
-

555

Georgia Nonpublic Postsecondary Education Commission

Expenditures by Sub Class (continued)

Account/ Subclass

Description

Total Expenditures

713000 Capital Lease/Installment Purchase - Principal Pmts

855

716000 Capital Lease/Installment Purchase - Interest Pmts

720000 Equipment (over $5,000)

821000 Computer/Telecommunications Equipment

304 Equipment

855

814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Capitalization Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support

5,140 3,600
72 1,023

305 Computer Charges

9,835

648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals

306 Real Estate Rentals

-

871001 Voice/Data Communication Services - GTA Computer Bill 871002 Voice/Data Communication Services - GTA Data Network Bill 871003 Voice/Data Communication Services - GTA Telecommunications Bill 871000 Voice / Data Communication Services (To pay GTA Invoi 872001 Voice/Data Communication Services - Wire/Cable Simple 872002 Voice/Data Communication Services - Wire/Cable Complex 872003 Voice/Data Communication Services - MPLS 872004 Voice/Data Communication Services - Video 872005 Voice/Data Communication Services - Local Service 872006 Voice/Data Communication Services - Long Distance 872007 Voice/Data Communication Services - Voice Mail and Other Voice 872008 Voice/Data Communication Services - PBX 872009 Voice/Data Communication Services - VOIP 872010 Voice/Data Communication Services - Key System 872011 Voice/Data Communication Services - Mobile/Wireless 872012 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Vendors OTHER

-
3,923 165 540
4,628

307 Telecommunications Total

4,628

556

Georgia Nonpublic Postsecondary Education Commission

Expenditures by Sub Class (continued)

Account/ Subclass

Description

723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings

309 Capital Outlay

651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 Professional/Technical Services - Computer/IT 852000 Professional/Technical Services - Computer/IT Expenses

312 Contracts

750000 Transfers Out

314 Transfers

690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants

315 Grants

TOTAL EXPENDITURES State Funds Federal Funds Other Funds

Full Time Equivalent Positions Full Time Equivalent Consultants

Total Expenditures
-
-
15,318

557

Georgia Nonpublic Postsecondary Education Commission

Chapter 2, Section B - Expenditures by Application

Applications:

Description Not Reported

Consultant Position

FTE's

FTE's

FY 2007 Expenditures

TOTAL Applications Expenditures TOTAL Applications Positions
TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions
TOTAL EXPENDITURES TOTAL POSITIONS

-

-

-

-

-

-

15,318 15,318

558

Georgia Nonpublic Postsecondary Education Commission
Chapter 3 Applications Profile
(Program, Function, Business Impact, etc.)
Not Reported
559

Georgia Nonpublic Postsecondary Education Commission

Chapter 4 - Inventory & Capitalized Assets

ITEM
Mainframe Desktop workstations Laptop workstations Servers Other (where applicable):
Routers Switches Firewalls Network printers
Workstation printers
Scanners Other

DESCRIPTION
Dell OptiPlex GX 520 Dell Inspiron 8000 Dell PowerEdge
HP Color LJ 2500L, HP 2600N Color Laserjet HP Laserjet 3050, HP LJ6p, 1200, 2100, 1012 HP C7710A, HP9850A Flat screen monitors

QUANTITY
6 1 1
2 8 8 7

Wireless Devices

33

Capitalized Asset Value of IT Equipment:

$6.375

General Age and Condition of Equipment: Description of condition. Two to six years old.

560

State of Georgia
Information Technology Expenditures Report Fiscal Year 2007
For Period July 1, 2006 June 30, 2007
Georgia Subsequent Injury Trust Fund
0

Georgia Subsequent Injury Trust Fund
Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments
Agency Vision
The Board and staff of the Subsequent Injury Trust Fund commit to brining awareness of the financial benefits available to employers, insurers, and their agents by continuing our efforts in building positive relationships.
Agency Mission
The Subsequent Injury Trust Fund provides reimbursements and information to employers, insurers, and their agents, in those Workers' Compensation claims involving individuals with a pre-existing permanent impairment.
Agency Strategic Goals
Work with clients and parties at interest on how to properly present claims.
Increase agency visibility among insurance agents and risk managers.
Build alliances with state agencies that provide employer-related services.
Empower all levels of staff with agency-related knowledge.
Agency IT Projects
PROJECT A: Web Improvement Project Description and Benefit: Constantly improve Website by adding form templates, reports, statistical information, comments to agency via e-mail link, visitor counter, and auto responder and visitor counter.
561

Georgia Subsequent Injury Trust Fund

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Complete/Maintenance

Not Reported

Not Reported

State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT B: Claims Workflow Tracking
Project Description and Benefit: This will give management the ability to track a claim through the approval process and help eliminate many road blocks and thus speeding up the approval process. The second phase of testing and implementation will extend this project into FY2006. This has been completed and will be implemented January, 2007.

Project Status
Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Planning/Analysis/Design Construction/Implementation

Not Reported

Not Reported

State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT C: Electronic Document Imaging System
Project Description and Benefit: The workflow system is being done in-house, which will allow the Fund to purchase a low cost document management system. This will provide the ability to display documents electronically using our existing application while eliminating the need for more storing space, lost time, searching for files and provide backup and security for this information. This has been implemented. Fine tuning the process is now on-going.

Project Status
Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Planning/Analysis/Design Construction/Implementation Complete/Maintenance

Medium

Not Reported
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT D: Electronic Reimbursement Payments
Project Description and Benefit: Electronic (direct deposit) will be used to disburse reimbursement payments. This will decrease paper cost for check printing, bank cost and speed up the reimbursement process for the client.

562

Georgia Subsequent Injury Trust Fund

Project Status
Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Planning/Analysis/Design Construction/Implementation Complete/Maintenance

Medium

Not Reported

State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT E: Receive Electronic Assessment Payments
Project Description and Benefit: Provide the Fund with the ability to receive electronic payments. This will speed up the process by eliminating the lockbox and resulting in a much quicker deposit. Also, this will provide the client with an easier process while ensuring security for large payments.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Planning/Analysis/Design

Medium

Not Reported

State Funds

Federal/Other Funds

Not Reported

Not Reported

PROJECT F: On-line Claims Inquiry
Project Description and Benefit: This will provide the client with the ability to receive real-time information concerning claims status. Also, it will provide better and quicker customer service and minimizing phone calls. This is ready to implement as soon as the hosting server is operational.

Project Status
Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Planning/Analysis/Design Construction/Implementation

Medium

Not Reported

State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT G: Receive Reimbursement Request Electronically
Project Description and Benefit: Provide the Fund with the ability to receive reimbursement request electronically. The information received would update the database limiting a portion of data entry requirements.

563

Georgia Subsequent Injury Trust Fund

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Planning/Analysis/Design

High

Not Reported

State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT H: Reporting Process for State Representatives
Project Description and Benefit: Create a process that will inform the Representatives of the dollar amounts reimbursed to their districts.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Planning/Analysis/Design

High Not Reported
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT I: Reporting Process for the Insured Employer
Project Description and Benefit: Create a process to inform the insured employer the amount reimbursed by the Fund to their insurer. This is ready to be implemented.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Not Reported High Not Reported
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT J: Security Project
Project Description and Benefit: Implementation of a security platform that provides a basic foundation for security requirements. This includes firewall, virus wall, remote access, and an appliance to manage internet usage.

Project Status
Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Planning/Analysis/Design Construction/Implementation Complete/Maintenance

Not Reported

Not Reported

State Funds
Not Reported

Federal/Other Funds
Not Reported

564

Georgia Subsequent Injury Trust Fund
Agency Major IT Accomplishments
Web Page Improvement-constantly improving the agency web page
Two web pages have been created. One web page is for customer inquiry. The second is for enhancing the in-house approval process. These web pages will be operational when the hosting server is operational..
Claims Workflow Tracking
This is ready for implementation.
Electronic Document Imaging System
This has been implemented and a second scanner has been added.
Security Project
Added Sana Primary Response as an additional security layer.
Web Hosting Server
Configuration has been finalized.
565

Georgia Subsequent Injury Trust Fund
Chapter 2, Section A - Expenditures by Sub Class

Account/

Subclass

Description

APPROPRIATED COMMON LINE ITEM EXPENDITURES:

Salaries and Hourly Subtotal

501000 Regular Salaries

511000 Overtime

512000 Permanent Hourly

513000 Temporary Labor

Fringe Benefits Allocation

514000 F.I.C.A.

515000 Retirement

516000 Health Insurance

518000 Unemployment Insurance

519000 Workers' Compensation

520000 Merit System Assessments

598000 Pay for Performance

599000 Lapse 300 Personal Services

610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation

301 Regular Operating Expense

722000 Motor Vehicle

303 Motor Vehicle Purchases

Total Expenditures
-
-

566

Georgia Subsequent Injury Trust Fund

Expenditures by Sub Class (continued)

Account/ Subclass

Description

713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment

304 Equipment

814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Cap Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support

305 Computer Charges

648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals

306 Real Estate Rentals

871001 Voice/Data Communication Services - GTA Computer 871002 Voice/Data Communication Services - GTA Data Network 871003 Voice/Data Communication Services - GTA Telecom 871000 Voice / Data Communication Services (GTA) 872001 Voice/Data Communication Services - Wire/Cable Simple 872002 Voice/Data Communication Services - Wire/Cable Complex 872003 Voice/Data Communication Services - MPLS 872004 Voice/Data Communication Services - Video 872005 Voice/Data Communication Services - Local Service 872006 Voice/Data Communication Services - Long Distance 872007 Voice/Data Communication Services - Voice Mail 872008 Voice/Data Communication Services - PBX 872009 Voice/Data Communication Services - VOIP 872010 Voice/Data Communication Services - Key System 872011 Voice/Data Communication Services - Mobile/Wireless 872011 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Other)

307 Telecommunications Total

Total Expenditures
12,697 12,697
3,236 5,048 10,560 2,000 2,217 34,901 57,960
-
7,572
65,425 72,997

567

Georgia Subsequent Injury Trust Fund

Expenditures by Sub Class (continued)

Account / Su bcl a ss

Descript ion

7 2 3 000 Land 7 24000 Buildings 7 2 5000 Im prov em ents Other Than Buildings 7 2 6000 Works of Art and Historical Treasures 7 2 7 000 Library Collections 7 2 8000 Construction in Progress 7 3 3 000 Infrastructure 82 4000 [IT Expenditure] IT Buildings

309 Capital Outlay

6 51 000 Professional Serv ices 652 000 Professional Serv ices - Expenses 653 000 Contracts 654000 Contracts - State Organizations 851 000 Professional/Technical Serv ices - Com puter/IT 852 000 Professional/Technical Serv ices - Com puter/IT Expenses

312 Cont ract s

7 50000 Transfers Out

314 Transfers

6 9 0000 Direct Benefits 69 5000 Pension Benefits 6 9 6000 Refund of Pension Contributions 7 05000 Tuition and Scholarships 7 07 000 Grants

315 Grants

TOTAL EXPENDITURES St at e Funds Federal Funds Ot her Funds

Tot al Ex pen di t u r es
-
-
143,654

Full Time Equiv alent Posit ions Full Time Equiv alent Consult ant s

1 .00 -

568

Georgia Subsequent Injury Trust Fund

Chapter 2, Section B - Expenditures by Application

Applications:

Description

SITF Application Imaging Application

Consultant Position

FTE's

FTE's

FY 2007 Expenditures

TOTAL Applications Expenditures TOTAL Applications Positions
TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions
TOTAL EXPENDITURES TOTAL POSITIONS

-

-

-

143,654

-

1.00

143,654

-

1.00

569

Georgia Subsequent Injury Trust Fund
Chapter 3 Applications Profile
(Program, Function, Business Impact, etc.)

Application A:
SITF APPLICATION
Program or Sub-Program: Not Reported Description of Application Function:
This is a in-house application, written in Powerbuilder with an Oracle Database. This application deals with Claims Processing, Reimbursement Processing & Assessment Processing.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure: FY 2007 Expenditures:
Not Reported

6,443 New Claims
Consultant FTEs: Not Reported

Staff FTEs: Not Reported

Application B:
IMAGING APPLICATION
Program or Sub-Program: Not Reported Description of Application Function:
This application is used to scan, store & Inquire Claim & Reimbursement documents.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure: FY 2007 Expenditures:
Not Reported

49,573 Documents Indexed
Consultant FTEs: Not Reported

Staff FTEs: Not Reported

570

Georgia Subsequent Injury Trust Fund

Chapter 4 - Inventory & Capitalized Assets

ITEM
Mainframe Desktop workstations Laptop workstations Servers
Other (where applicable): Routers Switches
Firewalls Network printers Workstation printers
Scanners
Monitor Ext Batt

DESCRIPTION
HP NoteBook Computer Dual Core Xeon Processor 5160 4MG Cache
Catalyst 3560 48Port
HP LaserJet 1020 fi5650C, Fujitsu, ADF,USB/SCSI deplex up to 114ipm 19" LCD Smart Pro UPS

QUANTITY
1 1
1
5 1 1

10

Capitalized Asset Value of IT Equipment:

$23,257

General Age and Condition of Equipment: Description of condition. Not Reported.

571

State of Georgia
Information Technology Expenditures Report Fiscal Year 2007
For Period July 1, 2006 June 30, 2007
Teachers Retirement System of Georgia
0

Teacher's Retirement System of Georgia
Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments
Agency Vision
To be the model Retirement System providing comprehensive customer service to members, retirees and employers. This will be accomplished by utilizing innovative, efficient and effective processes supported by state of the art technology and a fully trained, empowered and motivated staff.
Agency Mission
Our mission is to provide exceptional service in the administration of pension benefits and related services to TRSGA members, retirees and employers.
Agency Strategic Goals
Serve our customers through the education, protection, and distribution of their retirement benefits.
Implement objectives and mandates established by the TRS Board of Trustees. Implement changes to the retirement plan offered by TRS approved through the legislative
process. Provide comprehensive, efficient, accurate and timely services to our customers via effective
business processes supported by reliable technology and a fully trained, empowered, and motivated staff.
572

Teacher's Retirement System of Georgia
Agency IT Projects
None planned for FY08 requiring RFP.
Agency Major IT Accomplishments
With IT support, maintenance, enhancement, TRS's line of business applications and network infrastructure supported the following customer work:
Receiving 107,536 customer requests; Completing 106,919 customer requests routed through workflow; Scanning of 681,454 pages; Indexing of 577,335 pages; Handling of 121,715 customer calls of 126,292 calls offered; Submitting 1,807 employer reports (files submitted); Processing of 869,917 benefit payments; Processing of 10,528 refund payments; Completing 129,431 benefit estimates; Completing 13,337 service purchase cost calculations; Processing of 706 payrolls totaling over $2.2 billion in disbursements; Completing 1,923 user desktop support requests; Blocking an average of 644,084 probes and 23,953 attempted "hacker" attacks on the infrastructure each month; Maintaining and supporting network and server hardware, and operating systems; Completing two network security penetration tests by private sector network security firm; PASS completing 1,055 business unit requested enhancements/maintenance requests; Upgrading PASS database to SQL Sever 2005; Citrix farm upgraded to load balanced system with four physical servers to provide greater uptime to traveling counselors; and Replacing all end user desktops and monitors.
573

Teacher's Retirement System of Georgia
Facilitating uptime percentages for TRS line of business applications:
PASS from 99.26% (FY06) to 99.82% uptime (FY07). FileNet from 99.31% (FY06) to 99.84% (FY07) uptime. Web Services from 99.55% (FY06) to 99.90% (FY07) uptime.
574

Teacher's Retirement System of Georgia

Chapter 2, Section A - Expenditures by Sub Class

Account/

Subclass

Description

APPROPRIATED COMMON LINE ITEM EXPENDITURES:

Salaries and Hourly Subtotal

501000 Regular Salaries

511000 Overtime

512000 Permanent Hourly

513000 Temporary Labor

Fringe Benefits Allocation

514000 F.I.C.A.

515000 Retirement

516000 Health Insurance

518000 Unemployment Insurance

519000 Workers' Compensation

520000 Merit System Assessments

598000 Pay for Performance

599000 Lapse 300 Personal Services

610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation

301 Regular Operating Expense

722000 Motor Vehicle

303 Motor Vehicle Purchases

Total Expenditures
1,947,592
141,580 202,395 324,381
2,615,948
24,242 2,271
19,094
1,577 6,688 53,872
-

575

Teacher's Retirement System of Georgia

Expenditures by Sub Class (continued)

Account/ Subclass

Description

Total Expenditures

713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment

252,085

304 Equipment

252,085

814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Capitalization Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support

133,300 242,807
95,940 181,153 452,040

305 Computer Charges

1,105,241

648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals

306 Real Estate Rentals

-

871001 Voice/Data Communication Services - GTA Computer Bill 871002 Voice/Data Communication Services - GTA Data Network Bill 871003 Voice/Data Communication Services - GTA Telecommunications B 871000 Voice / Data Communication Services (GTA) 872001 Voice/Data Communication Services - Wire/Cable Simple 872002 Voice/Data Communication Services - Wire/Cable Complex 872003 Voice/Data Communication Services - MPLS 872004 Voice/Data Communication Services - Video 872005 Voice/Data Communication Services - Local Service 872006 Voice/Data Communication Services - Long Distance 872007 Voice/Data Communication Services - Voice Mail 872008 Voice/Data Communication Services - PBX 872009 Voice/Data Communication Services - VOIP 872010 Voice/Data Communication Services - Key System 872011 Voice/Data Communication Services - Mobile/Wireless 872011 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Other)

52,142 3,875 111,654 167,671
100,537 100,537

307 Telecommunications Total

268,208

576

Teacher's Retirement System of Georgia

Expenditures by Sub Class (continued)

Account/ Subclass

Description

723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings

309 Capital Outlay

651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 Professional/Technical Services - Computer/IT 852000 Professional/Technical Services - Computer/IT Expenses

312 Contracts

750000 Transfers Out

314 Transfers

690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants

315 Grants

TOTAL EXPENDITURES State Funds Federal Funds Other Funds

Full Time Equivalent Positions Full Time Equivalent Consultants

Total Expenditures
-
1,263,245 1,263,245
-
5,558,599
29.00 4.00

577

Teacher's Retirement System of Georgia

Chapter 2, Section B - Expenditures by Application

Applications: PASS

Description

Consultant Position

FTE's

FTE's

FY 2007 Expenditures

4.00

18.00

-

TOTAL Applications Expenditures TOTAL Applications Positions
TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions
TOTAL EXPENDITURES TOTAL POSITIONS

4.00 4.00

18.00 11.00 29.00

5,558,599 5,558,599

578

Teacher's Retirement System of Georgia

Chapter 3 Applications Profile
(Program, Function, Business Impact, etc.)

PASS


Program or Sub-Program: Pension System Description of Application Function:
Supports TRS Retiree Business Functions, TRS Active Member Business Functions, and TRS Refunded Member Business Functions.

o Platform/Host: o Operating System: o Database:

Client Server Win2003 SQL

Annual Volume:

74,018; 247,245; 520,000; 67,000; 10,020,000; 285; $1.422 Billion; $2.246 Billion

Unit of Measure:
FY 2007 Not Reported

Retiree - Customer Accounts; Active Member Customer Accounts; Refunded Member Customer Accounts; Web Customer Accounts; Active and Retiree Images/Customer Forms; Employer Entities; Financial Services Dollars in Receipts; Financial Services Dollars in Disbursements

Consultant FTEs: 4.00

Staff FTEs: 18.00

579

Teacher's Retirement System of Georgia

Chapter 4 - Inventory & Capitalized Assets

ITEM
Mainframe Desktop workstations Laptop workstations Servers Other (where applicable):
Routers Switches Firewalls Network printers Workstation printers Scanners Plotters Other

DESCRIPTION
Dell Toshiba, Dell and Sony Dell
Cisco Cisco Cisco & ISS HP HP Cannon HP SAN - EMC Tape Arrays

Wireless Devices

Cell Phones

QUANTITY
150 22 109
3 18 2 15 40 6 1 2 5
2

375

Capitalized Asset Value of IT Equipment:

Not Reported

General Age and Condition of Equipment:
Description of condition. Desktops and Dell laptops are new. Toshiba laptops need replacing. Servers are under manufacturer warranty. Scanners are new.

580

State of Georgia
Information Technology Expenditures Report Fiscal Year 2007
For Period July 1, 2006 June 30, 2007
Georgia Department of Technical & Adult Education
0

Georgia Department of Technical & Adult Education
Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments
Agency Vision
Our vision is of a dynamic system of technical education, adult education, and customized business and industry workforce training using industry-standard and emerging technologies and offering easy access to education and training for all Georgians. This system will be part of a seamless educational process in which students can easily transfer credits as they move among secondary schools, technical colleges, and colleges and universities in which all Georgians can readily access information and advanced educational resources. We envision a world-class educational system that utilizes leading edge technology and innovative design to supply a competitive workforce and quality communities, thus assuring Georgia's economic success in the global marketplace. The recognition this system will command throughout the state will make it the preferred educational option for that majority of adults whose career choices require qualifications beyond a high school diploma, for those companies that require customized training and retraining services, and for those seeking a lifetime of educational experiences.
Agency Mission
The mission of the Department of Technical and Adult Education is to contribute to the economic, educational, and community development of Georgia by providing quality technical education, adult literacy education, continuing education, and customized business and industry workforce training to the people of Georgia.
Agency Strategic Goals
Student Success through Technical Programs
Student Access to Seamless Technical Education
Improved Literacy Skills and Preparation for Educational Advancement
Training and Services for Economic Development
581

Georgia Department of Technical & Adult Education
Educational Awareness for Community Development Accountability through Effective and Efficient Management Development of DTAE's Internal Workforce Information Technology for Extended and Enhanced Services

Agency IT Projects

PROJECT A: Instructional Technology Acquisition and Allocation
Project Description and Benefit: This project seeks to establish a demand-based cycle that enables DTAE units to acquire, reallocate, and/or replace instructional and instructional support technology. Technical colleges and other units conduct IT audits, develop long-range technology plans, and update the plans annually to address the need for additional and replacement technology based on expected enrollment increases and changes in programmatic needs. Each technical college obtains additional technology in relation to increased enrollment, increased demand for computer-based instruction, and increased need for computer-based services. This project seeks to enable the technical colleges to maintain cutting-edge technology in their computer programs, especially those programs that prepare trainees for industry certifications in information technology. It seeks to enable economic development programs to provide Georgia's new, expanding, and existing businesses and industries with state-of-the-art technology training. This project also seeks to provide up-todate PCs that will enable adult literacy providers and GED testing centers to implement federally required scoring and reporting procedures. This project is part of DTAE's migration to Windows XP. However, budget shortages have delayed this project and limited additions to only the most critical needs and replacements to only failed equipment.

Project Status
Project Priority Lifetime Cost of Project FY 2007 Total Funding
$6,800,000

Planning/Analysis/Design Construction/Implementation

High

$10,000,000

State Funds
$6,800,000

Federal/Other Funds
$0

PROJECT B: Connectivity Capacity Building (WAN)
Project Description and Benefit: Each DTAE unit provides adequate bandwidth to meet local demand. Adequate transport capacity is essential for technical colleges and other local units to achieve technological parity and standardization in all services. Bandwidth demand is

582

Georgia Department of Technical & Adult Education

growing because more information from each college's student information system is being transmitted to the data center; because of the use of PeopleSoft for financial and personnel information, and because of the use of centralized Blackboard courseware. Technical college demand is also growing because of increased use of web-enabled instruction in the classroom. In the future, local WAN build-out will increase overall transport capacity and address "quality of service" to allocate bandwidth by demand. This project will address reliable WAN capacity and will include connectivity to new DTAE sites as well as agency-level development of quality of service policies and parameters. Included in this project is build-out of our telecommunication infrastructure to include VoIP.

Project Status
Project Priority Lifetime Cost of Project FY 2007 Total Funding
$250,000

Planning/Analysis & Design Construction/Implementation

High

$1,500,000

State Funds
$250,000

Federal/Other Funds
$0

PROJECT C: BANNER Upgrades, Utilization, and Training
Project Description and Benefit: BANNER is DTAE's student information system application. This project will expand the utility of BANNER as the enterprise application for all customer information. This project focuses on four improvements: 1) Implementation of upgrades/new versions/new modules such as financial, CAPP, web registration, and credit card payment modules; 2) expansion and modifications of BANNER to a total enterprise student/customer/client information system that can meet the data collection and reporting needs of adult literacy service providers and economic development programs as well as the more traditional collegiate technical programs; 3) development of robust BANNER interfaces such as interfaces between BANNER and PeopleSoft and among BANNER and external agencies such as the Georgia Student Finance Commission and the Department of Labor (DOL); and 4) BANNER training at the expert and user levels. BANNER data will roll-up from each local unit to the DTAE data center, data will roll up from the data center to the DTAE data mart, and ultimately, to the statewide data warehouse for all education statistics. Additionally, this project helps each technical college to take ownership of its data and BANNER functions, thereby helping to spread an information culture throughout the entire agency.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
$410,000

Construction/Implementation

High

$650,000

State Funds

Federal/Other Funds

$410,000

$0

PROJECT D: GED Passport
Project Description and Benefit: This project is to continue implementation of the nationally required, PASSPORT electronic GED scoring software to support the new version of the GED examination for high school equivalency credentialing. The software scores

583

Georgia Department of Technical & Adult Education

students' responses on five sections of the GED (the entire exam package, with the exception of the essay section). The new GED exam procedures, forms, hardware, and software requirements are being implemented at both the state office- and local GED testing centerlevels. After scoring the exams, PASSPORT generates individual score reports that are mailed to each examinee. It generates reports for use by the state office and the 55 testing centers including reports by county, geographic area, demographics, and other factors that facilitate performance evaluation and accountability. Additionally, PASSPORT interfaces with the Georgia Student Finance Commission and enables eligible GED examinees to receive $500 HOPE vouchers. An underlying requirement for the automated scoring is to interface and share data with the national GED testing service and national database.

Project Status
Project Priority Lifetime Cost of Project FY 2007 Total Funding
$1,100,000

RFP not needed Planning/Analysis/Design

High

$1,600,000

State Funds
$1,100,000

Federal/Other Funds
$0

PROJECT E: Network Development
Project Description and Benefit: Technical colleges must be fully networked to maximize internal communications and efficiency and offer greater access to information technology. DTAE is moving toward a network-based environment to make information more open, interactive, and accessible internally and externally. This project focuses on providing an adequate network infrastructure. It requires local web-based access and registration, LANs, and WAN connectivity to enable internal and external storage and distribution of technical education, adult literacy and GED training, and customized business and industry training. It addresses the need for additional capacity and replacements over the next few years and the need for enhanced logical and physical network design. Perimeter defense firewalls have been installed for all campuses and will continue to be implemented for new sites. Enhancement of local area networks will include upgrading to gigabit 10 network cores, upgrading firewalls for higher levels of encryption, using VLAN and layer 3 technologies, implementing internal firewalls to protect confidential data, and adding network interfaces to enable greater segregation of network traffic to separate student from administrative segments for improved security.

Project Status
Project Priority Lifetime Cost of Project FY 2007 Total Funding
$2,550,000

Planning/Analysis/Design Construction/Implementation

High

$4,250,000

State Funds
$2,550,000

Federal/Other Funds
$0

584

Georgia Department of Technical & Adult Education
Agency Major IT Accomplishments
BANNER Upgrades, Utilization, and Training
BANNER, DTAE's student information system, is continually upgraded and expanded to meet college needs and to keep abreast of federal regulatory changes. Training was offered on Web registration, Letter Generation, Population selection, and CAPP. Functional training on BANNER 6 was completed for all colleges. Also, all web data was encrypted to provide secure web services.
Network Development
As technology continues to expand and become more specialized, Technical College IT staffs are challenged to provide advanced technical support and planning. In FY05, the Central Office support staff assisted in resolving technical issues and worked to design, plan, and implement complete network infrastructure refreshes to maximize throughput and scalability while positioning for upcoming security enhancements. DTAE security engineers provided classroom training for other State agencies in several specialized security fields, including firewalls, virtual private networks and intrusion detection.
585

Georgia Department of Technical & Adult Education

Chapter 2, Section A - Expenditures by Sub Class

Account/

Subclass

Description

APPROPRIATED COMMON LINE ITEM EXPENDITURES:

Salaries and Hourly Subtotal

501000 Regular Salaries

511000 Overtime

512000 Permanent Hourly

513000 Temporary Labor

Fringe Benefits Allocation

514000 F.I.C.A.

515000 Retirement

516000 Health Insurance

518000 Unemployment Insurance

519000 Workers' Compensation

520000 Merit System Assessments

598000 Pay for Performance

599000 Lapse 300 Personal Services

610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation

301 Regular Operating Expense

722000 Motor Vehicle

303 Motor Vehicle Purchases

Total Expenditures
929,511
39,920 89,189 155,349
1,213,970 512 320
2,886
86
7,100 57,832 68,735
-

586

Georgia Department of Technical & Adult Education

Expenditures by Sub Class (continued)

Account/ Subclass

Description

Total Expenditures

713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment

70,427

304 Equipment

70,427

814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Capitalization Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support

125,435 6,400 90,712
1,193
330,534 5,663

305 Computer Charges

559,937

648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals

306 Real Estate Rentals

-

871001 Voice/Data Communication Services - GTA Computer Bill 871002 Voice/Data Communication Services - GTA Data Network Bill 871003 Voice/Data Communication Services - GTA Telecommunications B 871000 Voice / Data Communication Services (To pay GTA Invoi 872001 Voice/Data Communication Services - Wire/Cable Simple 872002 Voice/Data Communication Services - Wire/Cable Complex 872003 Voice/Data Communication Services - MPLS 872004 Voice/Data Communication Services - Video 872005 Voice/Data Communication Services - Local Service 872006 Voice/Data Communication Services - Long Distance 872007 Voice/Data Communication Services - Voice Mail 872008 Voice/Data Communication Services - PBX 872009 Voice/Data Communication Services - VOIP 872010 Voice/Data Communication Services - Key System 872011 Voice/Data Communication Services - Mobile/Wireless 872012 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Vendors OTHER

111,855 60
88,032 199,947
1,472 1,330
62,447 1,909
67,158

307 Telecommunications Total

267,105

587

Georgia Department of Technical & Adult Education

Expenditures by Sub Class (continued)

Account/ Subclass

Description

Total Expenditures

SPECIAL LINE ITEM EXPENDITURES

200 Bonds

3,165,600

814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Capitalization Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 851000 Professional/Technical Services - Computer/IT 852000 Professional/Technical Services - Computer/IT Expenses 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support 871001 Voice/Data Communication Services - GTA Computer Bill 871002 Voice/Data Communication Services - GTA Data Network Bill 871003 Voice/Data Communication Services - GTA Telecommunications B 871000 Voice / Data Communication Services (GTA) 872001 Voice/Data Communication Services - Wire/Cable Simplex 872002 Voice/Data Communication Services - Wire/Cable Complex 872003 Voice/Data Communication Services - MPLS 872004 Voice/Data Communication Services - Video 872005 Voice/Data Communication Services - Local Service 872006 Voice/Data Communication Services - Long Distance 872007 Voice/Data Communication Services - Voice Mail and Other Voice 872008 Voice/Data Communication Services - PBX 872009 Voice/Data Communication Services - VOIP 872010 Voice/Data Communication Services - Key System 872011 Voice/Data Communication Services - Mobile/Wireless 872012 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (OTHER) 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment
885 Operating Expenses Colleges

2,315,660 661,096
5,228,377 42,333 211,185
250,539 32,991 -
1,632,623 2,494,179 2,810,985
235,411 2,556,725 5,603,121
360,269 127
11,235 341,592 137,782
43,312 -
3,792 -
263,521 478,370 316,659 1,956,658
1,843,644 22,272,406

588

Georgia Department of Technical & Adult Education

Expenditures by Sub Class (continued)

Account/

Subclass

Description

501000 Regular Salaries

514000 F.I.C.A.

515000 Retirement

516000 Health Insurance

614000 Supplies & Materials

615000 Repairs & Maintenance

616000 Equipment on Inventory but not Capitalized

618000 Energy

627000 Other Operating Expense

640000 Travel

651000 Per Diem & Fees

653000 Contracts

814000 [IT Expenditure] Supplies and Materials

815000 [IT Expenditure] Repairs and Maintenance

816000 [IT Expenditure] Equipment Under Capitalization Threshold

819000 [IT Expenditure] Rents other than Real Estate

821000 Computer/Telecommunications Equipment

823000 [IT Expenditure] Software (Capitalized)

863000 [IT Expenditure] Software (Not Capitalized)

864000 [IT Expenditure] Software Maintenance and Support

871003 Voice/Data Communication Services - GTA Telecommunications B

872000 Voice / Data Communication Services (Vendors OTHER THAN GT

889 Quickstart

501000 Regular Salaries

514000 F.I.C.A.

515000 Retirement

516000 Health Insurance

814000 [IT Expenditure] Supplies and Materials

815000 [IT Expenditure] Repairs and Maintenance

816000 [IT Expenditure] Equipment Under Capitalization Threshold

819000 [IT Expenditure] Rents other than Real Estate

863000 [IT Expenditure] Software (Not Capitalized)

864000 [IT Expenditure] Software Maintenance and Support

871001 Voice/Data Communication Services - GTA Computer Bill

871002 Voice/Data Communication Services - GTA Data Network Bill

871003 Voice/Data Communication Services - GTA Telecommunications B

872000 Voice / Data Communication Services (Vendors OTHER THAN GT

887 Adult Literacy

Total Expenditures
1,647 114,102 43,863 9,917 18,176 7,815 75,209 24,068 294,796
61,769 854
5,732 10,323 35,080 31,705 360,668
62,160 19,373 11,445 14,724 49,716 114,324 777,873

589

Georgia Department of Technical & Adult Education

Expenditures by Sub Class (continued)

Account/ Subclass
TOTAL EXPENDITURES State Funds Federal Funds Other Funds

Description

Full Time Equivalent Positions Full Time Equivalent Consultants

Total Expenditures
28,690,850 10,347,594
3,015,168 15,328,088
-
15.00

590

Georgia Department of Technical & Adult Education
Chapter 2, Section B - Expenditures by Application

Applications:
Banner Passport GALIS BlackBoard PeopleSoft

Description

Consultant Position

FTE's

FTE's

FY 2007 Expenditures

5.00 1.00 3.00 1.00 -

1,279,000 130,000 260,000 770,000
2,600,000

TOTAL Applications Expenditures TOTAL Applications Positions
TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions
TOTAL EXPENDITURES TOTAL POSITIONS

-

10.00

5,039,000

23,651,850

-

5.00

28,690,850

-

15.00

591

Georgia Department of Technical & Adult Education

Chapter 3 Applications Profile
(Program, Function, Business Impact, etc.)

BANNER
Program or Sub-Program: Not Reported Description of Application Function:
Student Information System - Captures/stores/reports all student data

o Platform/Host: o Operating System: o Database:

RISC6000 AIX Oracle

Annual Volume: Unit of Measure:
FY 2007 $1,279,000

190,273 Students
Consultant FTEs: 0.00

Staff FTEs: 5.00

PASSPORT
Program or Sub-Program: Not Reported Description of Application Function:
GED testing reporting system

o Platform/Host: o Operating System: o Database:

Wintel MS Oracle

Annual Volume: Unit of Measure:
FY 2007 $130,000

131,770 Individual Tests
Consultant FTEs: 0.00

Staff FTEs: 1.00

GALIS


Program or Sub-Program: Not Reported Description of Application Function:
Adult literacy data reporting system

o Platform/Host: o Operating System: o Database:

RISC6000 AIX Oracle

592

Georgia Department of Technical & Adult Education

Annual Volume: Unit of Measure:
FY 2007 $260,000

Not Available Applicants
Consultant FTEs: 0.00

Staff FTEs: 3.00

BLACKBOARD
Program or Sub-Program: Not Reported Description of Application Function:
On-line course delivery system

o Platform/Host: o Operating System: o Database:

Hosted N/A N/A

Annual Volume: Unit of Measure:
FY 2007 $770,000

35,000 Students
Consultant FTEs: 0.00

Staff FTEs: 1.00

PEOPLESOFT
Program or Sub-Program: Not Reported Description of Application Function:
State Accounting system

o Platform/Host:

N/A

o Operating System:

N/A

o Database:

N/A

Annual Volume: Unit of Measure:
FY 2007 $2,600,000

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.00

593

Georgia Department of Technical & Adult Education

Chapter 4 - Inventory & Capitalized Assets

ITEM
Mainframe Desktop workstations Laptop workstations Servers Other (where applicable):
Routers Switches Firewalls Network printers Workstation printers Plotters
Other

DESCRIPTION
Various Models Various Models Various Models
Various Models Various Models Various Models Various Models Various Models Various Models Ironmail e-mail security appliance Cisco VPN Concentrators

Wireless Devices

Blackberries

QUANTITY
350 340 60
2 33 60 13 9 5 36 37
40

985

Capitalized Asset Value of IT Equipment:

$1,721,950

General Age and Condition of Equipment: Description of condition. 1-6 Years old in various conditions.

594

State of Georgia
Information Technology Expenditures Report Fiscal Year 2007
For Period July 1, 2006 June 30, 2007
Georgia Department of Transportation
0

Georgia Department of Transportation
Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments
Agency Vision
Keep Georgia Moving With Quality Transportation.
Agency Mission
The Georgia Department of Transportation provides a safe, seamless and sustainable transportation system that supports Georgia's economy and is sensitive to its citizens and environment.
Agency Strategic Goals
Assure faster, friendlier, easier delivery of government services, based on customers' needs.
Deliver market-competitive IT products and services. Improve the governance of GDOT IT decision making, investment and implementation. Increase effective and efficient use of GDOT IT assets through forums that promote
opportunities for interagency collaboration, interoperability and resource sharing.. Attract, support, recognize and retain an engaged, high-performing technological
workforce. Protect the confidentiality, integrity and availability of GDOT's information resources.
595

Georgia Department of Transportation

Agency IT Projects
PROJECT A: Data Warehouse
Project Description and Benefit: Design and Implementation of an Enterprise Data Warehouse for GDOT. Data that has been identified to be included in the scope are PeopleSoft, HR, PeopleSoft Project Costing, RC Info, TPro, and Trans*Port.

Project Status
Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Planning/Analysis/Design Construction/Implementation

High

$350,000

State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT B: Materials Information Management System (MIMS)
Project Description and Benefit: A system to support functionality for managing data for qualified testing technicians and laboratories, testing equipment, pre-approved materials and sources, site investigations, as well as sampling and testing performed in the field and at the laboratories.

Project Status
Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Planning/Analysis/Design Construction/Implementation

High

$1,600,000

State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT C: Business Continuity and Disaster Recovery
Project Description and Benefit: This initiative is to provide 100% availability of computing services to GDOT and its customers and serves as level one of Disaster Recovery.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Construction/Implementation

High $1,200,000
State Funds
Not Reported

Federal/Other Funds
Not Reported

596

Georgia Department of Transportation

PROJECT D: Consultant Management Information System 5.3 Invoice Reporting
Project Description and Benefit: This release will facilitate the Office of Consultant Design and Program Delivery in getting the necessary information to General Accounting for invoice approvals and invoice payments.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Construction/Implementation

High $400,000
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT E: Contracts Administration Electronic Proposal
Project Description and Benefit: This initiative will automate the processes and procedures of the Office of Contracts Administration.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Construction/Implementation

High

$250,000

State Funds

Federal/Other Funds

Not Reported

Not Reported

PROJECT F: Crash Analysis Reporting System
Project Description and Benefit: The Crash Analysis Reporting System is a federally funded project whose main objective is to provide the ability for GA. Law Enforcement Agencies to submit their Crash Reports to GDOT in an electronic format.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
$525,000

RFP not needed High $525,000
State Funds
$0

Federal/Other Funds
$525,000

PROJECT G: Data Dictionary
Project Description and Benefit: Establishment/creation of Enterprise Level Data Dictionary for GDOT.

Project Status

Planning/Analysis/Design

597

Georgia Department of Transportation

Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Not Reported $250,000
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT H: MY GDOT
Project Description and Benefit: The web interface for SharePoint initiative will be a one-stop client oriented web portal that personalizes the portal's tools and information to the specific needs and characteristics of the person visiting the site, accessing information from GDOT databases.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Planning/Analysis & Design

Not Reported

$71,151

State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT I: OEL Re-Evaluation Form
Project Description and Benefit: Adobe/SharePoint based automation of the OEL Reevaluation Form and supporting documents.

Project Status
Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Construction/Implementation

Not Reported $88,757
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT J: OEL Smartform
Project Description and Benefit: Build conventional Web application to automate the production of the Categorical Exclusion Form and attached supporting documents for the Office of Environment and Location.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Construction/Implementation

Not Reported

$154,765

State Funds
Not Reported

Federal/Other Funds
Not Reported

598

Georgia Department of Transportation

PROJECT K: OEL Survey Form
Project Description and Benefit: Adobe/SharePoint based implementation of the 12 OEL Survey Forms and supporting documents.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Planning/Analysis/Design

Not Reported

$215,000

State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT L: SharePoint Initiatives
Project Description and Benefit: A one-stop client oriented web portal that p-ersonalizes the portal's tools and information to the specific needs and characteristics of the person visiting the site, accessing information from GDOT databases.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Planning/Analysis/Design

Not Reported $750,000
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT M: Signal Tracking and Operations Program
Project Description and Benefit: Replaces existing SPA application for traffic lights permits. Add tracking functionality, local government access via web, general public access, and reporting features in subsequent phases.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Planning/Analysis/Design

Not Reported

$126,264

State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT N: Team Unifying Platform (TUP)
Project Description and Benefit: This initiative establishes the Team Unifying Platform for application development which includes Requisite Pro, RSA, RSM, CQTM, ClearCase, SoDa, Project Console.

Project Status

Planning/Analysis/Design

599

Georgia Department of Transportation

Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Not Reported $280,000
State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT O: Georgia Navigator Website Redesign and Upgrade
Project Description and Benefit: To improve look and feel while adding more useful data.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Planning/Analysis/Design

Not Reported $150,000

State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT P: Central Control for Ramp Meters
Project Description and Benefit: To provide centralized control, within Traffic Operations, for ramp meters deployed throughout the state of Georgia.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Planning/Analysis/Design

Not Reported

$400,000

State Funds
Not Reported

Federal/Other Funds
Not Reported

PROJECT Q: Upgrade of Welcome Center Display Units
Project Description and Benefit: To enhance traffic information provided to the traveling public within the state of Georgia.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Construction/Implementation

Not Reported

$40,000

State Funds

Federal/Other Funds

Not Reported

Not Reported

PROJECT R: Redesign of ITS Network
Project Description and Benefit: To facilitate the incorporation of IP based field devices, providing a variety of traffic data.

600

Georgia Department of Transportation

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

RFP needed. Not Reported $20,000,000
State Funds
Not Reported

Federal/Other Funds
Not Reported

Agency Major IT Accomplishments
Data Warehouse Loaded PeopleSoft data into the data warehouse.
MIMS Deployed equipment management module and QPL modules.
Business Continuity & Disaster Recovery Facility built.
CMIS Version 5.3 Invoice module deployed.
Contracts Administration Electronic Proposal Statement of Work is in GDOT Procurement.
Crash Analysis Reporting System Fatal Crash Reporting Module in final development.
Data Dictionary Hiring Business Analyst to define data elements.
MyGDOT Finalizing Deployment.
OEL Re-Evaluation Form
601

Georgia Department of Transportation
Requirements finalized. OEL SmartForm
Application Deployed. Demonstration to GPTQ in Dec 2007. OEL Survey Form
Requirements finalized. SharePoint Initiatives
Infrastructure in place. STOP
Requirements finalized. TUP
Proof of Concept in progress.
602

Georgia Department of Transportation
Chapter 2, Section A - Expenditures by Sub Class

Account/

Subclass

Description

APPROPRIATED COMMON LINE ITEM EXPENDITURES:

Salaries and Hourly Subtotal

510000 Regular Salaries

511000 Overtime

512000 Permanent Hourly Labor

513000 Temporary/Casual Labor

Fringe Benefits Allocation

514000 FICA

515000 Retirement

516000 Health Insurance

517000 Personal Liability Insurance

518000 Unemployment Insurance

519000 Worker's Compensation

599000 Lapse 300 Personal Services

612000 Motor Vehicle Expense 613000 Printing & Publications 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment Not on Inventory 617000 Water & Sewer 618000 Energy 619000 Rents - Other than Real Estate 620000 Insurance & Bonding 622000 Freight 625000 Discounts Lost 626000 Procurement Card 627000 Other Operating Expense 640000 Travel

301 Regular Operating Expense

713000 Capital Lease/I P Prin 722000 Motor Vehicle Purchases

303 Motor Vehicle Purchases

Total Expenditures
5,152,096
376,660 549,795 674,919
6,753,470 9,650
26,596 281,402 135,550
1,227 22,869
714 394
244,805 29,874
753,081
-

603

Georgia Department of Transportation

Expenditures by Sub Class (continued)

Account/ Subclass

Description

713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment

304 Equipment

814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Cap Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support

305 Computer Charges

648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals

306 Real Estate Rentals

871001 Voice/Data Communication Services - GTA Computer 871002 Voice/Data Communication Services - GTA Data Network 871003 Voice/Data Communication Services - GTA Telecom 871000 Voice / Data Communication Services (GTA) 872001 Voice/Data Communication Services - Wire/Cable Simple 872002 Voice/Data Communication Services - Wire/Cable Complex 872003 Voice/Data Communication Services - MPLS 872004 Voice/Data Communication Services - Video 872005 Voice/Data Communication Services - Local Service 872006 Voice/Data Communication Services - Long Distance 872007 Voice/Data Communication Services - Voice Mail 872008 Voice/Data Communication Services - PBX 872009 Voice/Data Communication Services - VOIP 872010 Voice/Data Communication Services - Key System 872011 Voice/Data Communication Services - Mobile/Wireless 872012 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Other)

307 Telecommunications Total

Total Expenditures
1,006,122 1,006,122
182,177 762,874 351,085 490,042 215,849
191,745 3,084,382 5,278,153
1,691,879
658,354 89,933 2,440,166 61,493
473 10,593
24,825 509
97,893 2,538,059

604

Georgia Department of Transportation

Expenditures by Sub Class (continued)

Account/ Subclass

Description

723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings

309 Capital Outlay

651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 Professional/Technical Services - Computer/IT 852000 Professional/Technical Services - Computer/IT Expenses

312 Contracts

750000 Transfers Out

314 Transfers

690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants

315 Grants

TOTAL EXPENDITURES State Funds Federal Funds Other Funds

Full Time Equivalent Positions Full Time Equivalent Consultants

Total Expenditures
1,219
1,219 1,437,768 3,996,801 11,102,098 16,536,667
-
34,015,378 15,761,379
7,378,666 1,875,925

605

Georgia Department of Transportation

Chapter 2, Section B - Expenditures by Application

Applications:

Description

AASHTO Adobe Autodesk Bidtabs Binary Research Business Objects CALQView Checkpoint Command center Cube Base DBV Ensoft ERStudio Genifax Geophysical Survey HCS+ Kronos Macromedia MCTrans+ Oracle Polycom Shopkey SnagIt SSL VPN Sun Survey Data Processing TapcoTips Telemaster Visio Visual Fortran VMWare Weblogic

Consultant Position

FTE's

FTE's

FY 2007 Expenditures

41,400 463,178
1,050 3,885 4,899 474,400 1,500 33,000 4,371 1,500 1,300 1,000 14,385 2,800 1,800 16,875 328,588 3,328 16,875 152,000 1,241 4,628 1,290 13,996 16,648 12,000 1,895 99,889 1,588 2,520 67,687 61,880

TOTAL Applications Expenditures TOTAL Applications Positions
TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions
TOTAL EXPENDITURES TOTAL POSITIONS

-

-

-

-

-

-

1,853,396 32,161,982 34,015,378

606

Georgia Department of Transportation

Chapter 3 Applications Profile
(Program, Function, Business Impact, etc.)

Application A:
AASHTO
Program or Sub-Program: Not Reported Description of Application Function:
Not Reported.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $41,400

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.00

Application B:
ADOBE
Program or Sub-Program: Not Reported Description of Application Function:
Not Reported.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $463,178

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.00

Application C:
AUTODESK
Program or Sub-Program: Not Reported Description of Application Function:
Not Reported.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

607

Georgia Department of Transportation

Annual Volume: Unit of Measure:
FY 2007 $1,050

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.00

Application D:
BIDTA BS
Program or Sub-Program: Not Reported Description of Application Function:
Not Reported.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $3,885

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.00

Application E:
BINARY RESEARCH
Program or Sub-Program: Not Reported Description of Application Function:
Not Reported.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $4,899

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.00

Application F:
BUSINESS OBJECTS
Program or Sub-Program: Not Reported Description of Application Function:
Not Reported.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

608

Georgia Department of Transportation

Annual Volume: Unit of Measure:
FY 2007 $474,400

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.00

Application G:
CALQ VIEW
Program or Sub-Program: Not Reported Description of Application Function:
Not Reported.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $1,500

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.00

Application H:
CHECKPOINT
Program or Sub-Program: Not Reported Description of Application Function:
Not Reported.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $33,000

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.00

Application I:
COMMAND CENTER
Program or Sub-Program: Not Reported Description of Application Function:
Not Reported.

o Platform/Host: o Operating System:

Not Reported Not Reported

609

Georgia Department of Transportation

o Database:

Not Reported

Annual Volume: Unit of Measure:
FY 2007 $4,371

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.00

Application J:
CUBE BASE
Program or Sub-Program: Not Reported Description of Application Function:
Not Reported.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $1,500

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.00

Application K:
DBV


Program or Sub-Program: Not Reported Description of Application Function:
Not Reported.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $1,300

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.00

Application L:
ENSOFT
Program or Sub-Program: Not Reported Description of Application Function:
Not Reported.

o Platform/Host:

Not Reported

610

Georgia Department of Transportation

o Operating System: o Database:

Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $1,000

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.00

Application M:
ERSTUDIO
Program or Sub-Program: Not Reported Description of Application Function:
Not Reported.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $14,385

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.00

Application N:
GENIFAX
Program or Sub-Program: Not Reported Description of Application Function:
Not Reported.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $2,800

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.00

Application O:
GEOPHYSICAL SURVEY
Program or Sub-Program: Not Reported Description of Application Function:
Not Reported.

611

Georgia Department of Transportation

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $1,800

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.00

Application P:
HCS+


Program or Sub-Program: Not Reported Description of Application Function:
Not Reported.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $16,875

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.00

Application Q:
KRONOS
Program or Sub-Program: Not Reported Description of Application Function:
Not Reported.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $328,588

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.00

Application R:
MACROMEDIA
Program or Sub-Program: Not Reported Description of Application Function:
Not Reported.

612

Georgia Department of Transportation

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $3,328

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.00

Application S:
MCTRANS+
Program or Sub-Program: Not Reported Description of Application Function:
Not Reported.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $16,875

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.00

Application T:
ORACLE
Program or Sub-Program: Not Reported Description of Application Function:
Not Reported.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $152,000

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.00

Application U:
POLYCOM
Program or Sub-Program: Not Reported Description of Application Function:

613

Georgia Department of Transportation

Not Reported.
o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $1,241

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.00

Application V:
SHOPKEY
Program or Sub-Program: Not Reported Description of Application Function:
Not Reported.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $4,628

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.00

Application W:
SNAGIT
Program or Sub-Program: Not Reported Description of Application Function:
Not Reported.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $1,290

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.00

Application X:
SSL VPN
Program or Sub-Program: Not Reported

614

Georgia Department of Transportation

Description of Application Function: Not Reported.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $13,996

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.00

Application Y:
SUN


Program or Sub-Program: Not Reported Description of Application Function:
Not Reported.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $16,648

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.00

Application Z:
SURVEY DATA PROCESSING
Program or Sub-Program: Not Reported Description of Application Function:
Not Reported.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $12,000

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.00

615

Georgia Department of Transportation

Application AA:
TAPCO TIPS
Program or Sub-Program: Not Reported Description of Application Function:
Not Reported.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $1,895

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.00

Application AB:
TELEMASTER
Program or Sub-Program: Not Reported Description of Application Function:
Not Reported.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $99,889

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.00

Application AC:

VISIO


Program or Sub-Program: Not Reported Description of Application Function:
Not Reported.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007

Not Reported Not Reported
Consultant FTEs:

Staff FTEs:

616

Georgia Department of Transportation

$1,588

0.00

0.00

Application AD:
VISUAL FORTRAN
Program or Sub-Program: Not Reported Description of Application Function:
Not Reported.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $2,520

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.00

Application AE:
VMWARE
Program or Sub-Program: Not Reported Description of Application Function:
Not Reported.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:
FY 2007 $67,687

Not Reported Not Reported
Consultant FTEs: 0.00

Staff FTEs: 0.00

Application AF:
WEBLOGIC
Program or Sub-Program: Not Reported Description of Application Function:
Not Reported.

o Platform/Host: o Operating System: o Database:

Not Reported Not Reported Not Reported

Annual Volume: Unit of Measure:

Not Reported Not Reported

617

FY 2007 $61,880

Georgia Department of Transportation

Consultant FTEs: 0.00

Staff FTEs: 0.00

618

Georgia Department of Transportation

Chapter 4 - Inventory & Capitalized Assets

ITEM
Mainframe Desktop workstations Laptop workstations Servers Other (where applicable):
Routers Switches Firewalls Network printers Workstation printers Plotters Scanners
Other

DESCRIPTION
Intel and Sun Servers
Cisco Nortel, Cisco Nokia HP HP HP
SAN, ISCSI, 3511

Capitalized Asset Value of IT Equipment:

$11,050,421

General Age and Condition of Equipment: Description of condition. 0-6 years.

QUANTITY
3,829 577 315
34 112 10 1,000 250 30
52 6,209

619

State of Georgia
Information Technology Expenditures Report Fiscal Year 2007
For Period July 1, 2006 June 30, 2007
Georgia State Road and Tollway Authority
0

Georgia State Road & Tollway Authority
Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments
Agency Vision
SRTA is an essential partner in the transportation industry providing cutting edge solutions through financial, technological and service innovations.
Agency Mission
SRTA maintains and operates safe and efficient toll facilities, provides innovative transportation finance opportunities, and identifies user financed facilities to enhance the mobility of Georgians.
Agency Strategic Goals
Deliver superior customer service.
Optimize assets and enhance revenues.
Strengthen organizational infrastructure.

Agency IT Projects
PROJECT A: Datacenter infrastructure Upgrade
Project Description and Benefit: Provide higher systems availability to the user community with back office servers that are under warranty saving the agency $116,000 annually in maintenance. Replace outdated and out of warranty HP servers with new Dell hardware and reproduce our production environment in a virtual environment. The new solution will be hosted in an owned facility saving office space.

Project Status

RFP not needed Planning/Analysis/Design

620

Georgia State Road & Tollway Authority

Project Priority Lifetime Cost of Project FY 2007 Total Funding
$607,000

High $607,000
State Funds
$0

Federal/Other Funds
$607,000

PROJECT B: Tolling Infrastructure Refit
Project Description and Benefit: Capture lost revenue due to degradation of current system and provide better customer experience and support. Upgrade tolling infrastructure from the tolling lanes through to the back office systems.

Project Status
Project Priority Lifetime Cost of Project FY 2007 Total Funding
$7,900,000

RFP not needed Planning/Analysis/Design

High

7,900,000

State Funds
$0

Federal/Other Funds
$7,900,000

Agency Major IT Accomplishments
Information Technology Infrastructure Library (ITIL) alignment
Realigned the IT department to a service model.
Help Desk tool implementation
Implemented Track-It helpdesk solution to better manage IT resources and provide accountability..
Disaster Recovery Plan
Developed a disaster recovery plan for the agency.
Systems Monitoring
Implemented systems monitoring utilizing IP-Mon solution.

621

Georgia State Road & Tollway Authority
Chapter 2, Section A - Expenditures by Sub Class

Account/

Subclass

Description

APPROPRIATED COMMON LINE ITEM EXPENDITURES:

Salaries and Hourly Subtotal

501000 Regular Salaries

511000 Overtime

512000 Permanent Hourly

513000 Temporary Labor

Fringe Benefits Allocation

514000 F.I.C.A.

515000 Retirement

516000 Health Insurance

518000 Unemployment Insurance

519000 Workers' Compensation

520000 Merit System Assessments

598000 Pay for Performance

599000 Lapse

300 Personal Services

610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation

301 Regular Operating Expense

713000 Capital Lease/I P Prin 722000 Motor Vehicle Purchases

303 Motor Vehicle Purchases

Total Expenditures
306,362
22,437 31,892 56,314
382
417,388
5 27,931 39,877
3,175
338 4,825 12,934 89,084
-

622

Georgia State Road & Tollway Authority
Expenditures by Sub Class (continued)

Account/ Subclass

Description

713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment

304 Equipment

814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Cap Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support

305 Computer Charges

648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals

306 Real Estate Rentals

871001 Voice/Data Communication Services - GTA Computer 871002 Voice/Data Communication Services - GTA Data Network 871003 Voice/Data Communication Services - GTA Telecom
Data Telecommunications Subtotal 872001 Voice/Data Communication Services - Wire/Cable 872002 Voice/Data Communication Services - MPLS 872003 Voice/Data Communication Services - Video 872004 Voice/Data Communication Services - Local Service 872005 Voice/Data Communication Services - Long Distance 872006 Voice/Data Communication Services - Voice Mail 872007 Voice/Data Communication Services - PBX 872008 Voice/Data Communication Services - VOIP 872009 Voice/Data Communication Services - Key System 872010 Voice/Data Communication Services - Mobile/Wireless 872011 Voice/Data Communication Services - Other
Other Telcommunications Subtotal

307 Telecommunications Total

Total Expenditures
-
54,880 140,254 195,135
112 112
145,173 145,173 145,285

623

Georgia State Road & Tollway Authority

Expenditures by Sub Class (continued)

Account/ Subclass

Description

723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings

309 Capital Outlay

651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 Professional/Technical Services - Computer/IT 852000 Professional/Technical Services - Computer/IT Expenses

312 Contracts

750000 Transfers Out

314 Transfers

690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants

315 Grants

TOTAL EXPENDITURES State Funds Federal Funds Other Funds

Full Time Equivalent Positions Full Time Equivalent Consultants

Total Expenditures
259,802
1,091 260,893
-
1,099,764
-

624

Georgia State Road & Tollway Authority

Chapter 2, Section B - Expenditures by Application

A ppl i ca t i on s:

Descr i pt i on

Not Applicable

Consult ant Posit ion

FY 2007

FTE's

FTE's Expenditures

TOTAL Applications Expenditures TOTAL Applications Positions
TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions
TOTAL EXPENDITURES TOTAL POSITIONS

-

-

-

1 ,099,7 64

-

-

1 ,099,7 64

-

-

625

Georgia State Road & Tollway Authority
Chapter 3 Applications Profile
(Program, Function, Business Impact, etc.)
Not Reported
626

Georgia State Road & Tollway Authority

Chapter 4 - Inventory & Capitalized Assets

ITEM
Mainframe Desktop workstations Laptop workstations Servers Other (where applicable):
Routers Switches Firewalls Network printers Workstation printers Scanner
Other

DESCRIPTION

QUANTITY

Capitalized Asset Value of IT Equipment:

$2,481,796

General Age and Condition of Equipment: Description of condition. Approximately 4 years old, good condition.

627

State of Georgia
Information Technology Expenditures Report Fiscal Year 2007
For Period July 1, 2006 June 30, 2007
Georgia Department of Veterans Service
0

Georgia Department of Veterans Services
Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments
Agency Vision
The bedrock, primary focus and guiding vision of the Department of Veterans Services is dedicated to a deliberate and comprehensive effort to provide the very best of service to the over 770,000 veterans, their dependents and survivors in the State of Georgia.
Agency Mission
The mission of the Department of Veterans Services is to serve the more than 770,000 veterans in Georgia, their dependents and survivors, in all matters pertaining to veteran's affairs.
Agency Strategic Goals
To provide the very best of service to the veterans of the State of Georgia, their dependents and survivors who are eligible for various state and federal benefits and to assist them in obtaining all the entitlements for which they have eligibility in accordance with the law.
Improve through automated systems support, service to Georgia's veterans, their dependents and survivors, in obtaining those benefits authorized under the law.
Continue implementation of the law and regulations governing school approvals, through a programmatic approach to renewal of approvals, supervisory visit schedules, and training programs for Department of Veterans Affairs certifying officials, developing internal policies and establishing procedures for documentation requirements.
Agency IT Projects
PROJECT A: Local Area Network and Wide Area Network Implementation Project Description and Benefit: This implementation will connect all field and local offices to one central network. This will allow information to be shared in a more timely and
628

Georgia Department of Veterans Services

efficient manner. Computer will updated more quickly with the latest updates and upgrades that are available. Computer's will be monitored and protected more efficiently.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
Not Reported

Have Not Started Not Reported Up to $250,000
State Funds
Not Reported

Federal/Other Funds
Not Reported

Agency Major IT Accomplishments
Not Reported

629

Georgia Department of Veterans Services
Chapter 2, Section A - Expenditures by Sub Class

Account/

Subclass

Description

APPROPRIATED COMMON LINE ITEM EXPENDITURES:

Salaries and Hourly Subtotal

510000 Regular Salaries

511000 Overtime

512000 Permanent Hourly Labor

513000 Temporary/Casual Labor

Fringe Benefits Allocation

514000 FICA

515000 Retirement

516000 Health Insurance

517000 Personal Liability Insurance

518000 Unemployment Insurance

519000 Worker's Compensation

599000 Lapse 300 Personal Services

612000 Motor Vehicle Expense 613000 Printing & Publications 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment Under $1,000 617000 Water & Sewer 618000 Energy 619000 Rents - Other than Real Estate 620000 Insurance & Bonding 622000 Freight 625000 Discounts Lost 626000 Procurement Card 627000 Other Operating Expense

301 Regular Operating Expense
713000 Capital Lease/I P Prin 722000 Motor Vehicle Purchases
303 Motor Vehicle Purchases

Total Expenditures
45,522
2,995 4,193 7,188
59,898 6,194 335
20,729
27,258
-

630

Georgia Department of Veterans Services

Expenditures by Sub Class (continued)

Account/ Subclass

Description

616000 Equipment Under $5,000 619000 Rents - Other than Real Estate 713000 Capital Lease/I P Prin 720000 Equipment Over $5,000 721000 Computer Equipment $5,000

304 Equipment

616000 Equipment Under $5,000 619000 Computer Rents other than Real Estate 651000 Computer Per Diem and Fees 653000 Computer Contracts 661000 GTA Computer Billings 662000 Computer Other 663000 Computer Software 721000 Computer Equipment

305 Computer Charges

306 Real Estate Rentals

671001 Data Frame Relay - GTA Billings 671002 Data Wire/Cable - GTA Billings 671003 Data Net - GTA Billings 671050 Data - Other 671000 Data Telecommunications Subtotal 672001 Other Telecomm - Local Service - GTA Billing 672002 Other Telecomm - Network - GTA Billing 672003 Other Telecomm - Long Distance - GTA Billing 672006 Other Telecomm - Voice Mail - GTA Billing 672006 Other Telecomm - Pagers - GTA Billing 672006 Other Telecomm - Radio - GTA Billing 672019 Other Telecomm - Cellular 672020 Other Telecomm 672050 Other Telcomm - GTA Svcs for Resale - Local 672051 Other Tele-GTA Svcs Resale - Long Distance 672052 Other Telecomm - Services for Resale - Paging 672000 Other Telcommunications Subtotal

307 Telecommunications Total

Total Expenditures
-
25,716
25,716
65,240
6,998 168
5,500
77,906 77,906

631

Georgia Department of Veterans Services

Expenditures by Sub Class (continued)

Account/ Subclass

Description

723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings

309 Capital Outlay

651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 Professional/Technical Services - Computer/IT 852000 Professional/Technical Services - Computer/IT Expenses

312 Contracts

750000 Transfers Out

314 Transfers

690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants

315 Grants

TOTAL EXPENDITURES State Funds Federal Funds Other Funds

Full Time Equivalent Positions Full Time Equivalent Consultants

Total Expenditures
-
-
190,778
1.00 -

632

Georgia Department of Veterans Services

Chapter 2, Section B - Expenditures by Application

Applications:

Description Not Reported

Consultant Position

FTE's

FTE's

FY 2007 Expenditures

TOTAL Applications Expenditures TOTAL Applications Positions
TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions
TOTAL EXPENDITURES TOTAL POSITIONS

-

-

-

190,778

-

1.00

190,778

-

1.00

633

Georgia Department of Veterans Services
Chapter 3 Applications Profile
(Program, Function, Business Impact, etc.)
Not Reported
634

Georgia Department of Veterans Services

Chapter 4 - Inventory & Capitalized Assets

ITEM
Mainframe Desktop workstations Laptop workstations Servers Other (where applicable):
Routers Switches Firewalls Network printers Workstation printers Scanners

DESCRIPTION

QUANTITY
153 8 1
1 99 3

265

Capitalized Asset Value of IT Equipment:

$270,000

General Age and Condition of Equipment: Description of condition. Not Reported.

635

State of Georgia
Information Technology Expenditures Report Fiscal Year 2007
For Period July 1, 2006 June 30, 2007
Georgia State Board of Worker's Compensation
0

Georgia State Board of Worker's Compensation
Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments
Agency Vision
The Georgia State Board of Workers' Compensation is committed to being a service-oriented organization that treats people with respect, is responsive and sensitive to client needs, listens carefully, communicates clearly and openly, acts honestly and fairly, provides educational opportunities for employees, employers and other participants in the system; strives for excellence through innovation, personal initiative, teamwork and staff development, and manages resources effectively to achieve positive results.
Agency Mission
To provide superior access to the Georgia Workers' Compensation program for injured workers and employers in a manner that is sensitive, responsive, and effective and to insure efficient processing and swift, fair resolution of claims, while encouraging workplace safety and return to work.
Agency Strategic Goals
To make the entire SBWC Agency, one that is committed, fair and responsive to workers and businesses throughout the state of Georgia.
To ensure the injure employees receive quality medical care and the appropriate income benefits and then return to suitable employment, if possible, while protecting employers from tort liability.
To have well informed and educated stakeholders. To have a robust system with accessibility to all stakeholders. Increased insurance coverage compliance through the efficient use of data sharing and technology. Reduced delay in delivery of income and medical payments. Predictable, cost effective system that adequately meets the needs of injured workers and insures competitiveness and marketability. Maintain and strengthen partnerships with workers, employers, providers and the government. Adequately funded mechanism to provide benefits to the uninsured worker.
636

Georgia State Board of Worker's Compensation

Agency IT Projects

PROJECT A: Integrated Claims Management System
Project Description and Benefit: ICMS is a web based application that allows WC stakeholders to submit and view WC claims information based on users' credentials and access rights. Provide increased efficiency in the delivery of services and access to the workers' compensation system for stakeholders, including the injured worker, employers and insurance providers.

Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding
$2,692,911

Construction/Implementation

High

$3,304,135

State Funds

Federal/Other Funds

$2,692,911

$0

Agency Major IT Accomplishments
Not Reported.

637

Georgia State Board of Worker's Compensation
Chapter 2, Section A - Expenditures by Sub Class

Account/

Subclass

Description

APPROPRIATED COMMON LINE ITEM EXPENDITURES:

Salaries and Hourly Subtotal

501000 Regular Salaries

511000 Overtime

512000 Permanent Hourly

513000 Temporary Labor

Fringe Benefits Allocation

514000 F.I.C.A.

515000 Retirement

516000 Health Insurance

518000 Unemployment Insurance

519000 Workers' Compensation

520000 Merit System Assessments

598000 Pay for Performance

599000 Lapse 300 Personal Services

610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation

301 Regular Operating Expense

722000 Motor Vehicle

303 Motor Vehicle Purchases

Total Expenditures
330,758
23,485 34,456 55,280
292 457 882
445,610
20,846 24,503 28,789
74,138
-

638

Georgia State Board of Worker's Compensation

Expenditures by Sub Class (continued)

Account/ Subclass

Description

Total Expenditures

713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment

15,307 7,379

304 Equipment

22,686

814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Capitalization Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support

1,756 35,496 47,395
45,951

305 Computer Charges

130,598

648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals

306 Real Estate Rentals

-

871001 Voice/Data Communication Services - GTA Computer Bill 871002 Voice/Data Communication Services - GTA Data Network Bill 871003 Voice/Data Communication Services - GTA Telecommunications B 871000 Voice / Data Communication Services (GTA) 872001 Voice/Data Communication Services - Wire/Cable Simple 872002 Voice/Data Communication Services - Wire/Cable Complex 872003 Voice/Data Communication Services - MPLS 872004 Voice/Data Communication Services - Video 872005 Voice/Data Communication Services - Local Service 872006 Voice/Data Communication Services - Long Distance 872007 Voice/Data Communication Services - Voice Mail 872008 Voice/Data Communication Services - PBX 872009 Voice/Data Communication Services - VOIP 872010 Voice/Data Communication Services - Key System 872011 Voice/Data Communication Services - Mobile/Wireless 872012 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (OTHER)

104,438 60
177,614 282,112
2,491 2,491

307 Telecommunications Total

284,603

639

Georgia State Board of Worker's Compensation

Expenditures by Sub Class (continued)

Account/ Subclass

Description

651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 Professional/Technical Services - Computer/IT 852000 Professional/Technical Services - Computer/IT Expenses

312 Contracts

750000 Transfers Out

314 Transfers

690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants

315 Grants

TOTAL EXPENDITURES State Funds Federal Funds Other Funds

Full Time Equivalent Positions Full Time Equivalent Consultants

Total Expenditures
78,395 451,373
529,768 -
1,487,403
5.80 3.30

640

Georgia State Board of Worker's Compensation

Chapter 2, Section B - Expenditures by Application

Description Applications: Integrated Claims Management System (ICMS) Worker's Compensation Claims Processing (WCCP)

Consultant Position

FTE's

FTE's

FY 2007 Expenditures

1.30

3.20

0.20

214,641 12,573

TOTAL Applications Expenditures TOTAL Applications Positions
TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions
TOTAL EXPENDITURES TOTAL POSITIONS

1.30 2.00 3.30

3.40 2.40 5.80

724,831 762,572 1,487,403

641

Georgia State Board of Worker's Compensation

Chapter 3 Applications Profile
(Program, Function, Business Impact, etc.)

Application A:
INTEGRATED CLAIMS MANAGEMENT SYSTEM (ICMS)
Program or Sub-Program: Workers' Compensation Administration Description of Application Function:
Supports the Workers' compensation administration program

o Platform/Host: o Operating System: o Database:

Dell PowerEdge 650 MS Win2K Oracle

Annual Volume: Unit of Measure:
FY 2007 $710,919

50,000 Claims/Year

Workers' Compensation Claims

Consultant FTEs:

Staff FTEs:

1.30

3.20

Application B:
WORKER'S COMPENSATION CLAIMS PROCESSING (WCCP)
Program or Sub-Program: Workers' Compensation Administration Description of Application Function:
Supports workers' compensation claims processing and file maintenance

o Platform/Host: o Operating System: o Database:

Z/OS VSAM Information Not Provided

Annual Volume: Unit of Measure:
FY 2007 $13,912

50,000 Claims/Year

Workers' Compensation Claims

Consultant FTEs:

Staff FTEs:

0.00

0.2

642

Georgia State Board of Worker's Compensation

Chapter 4 - Inventory & Capitalized Assets

ITEM
Mainframe Desktop workstations Laptop workstations Servers
Other (where applicable): Routers Switches
Firewalls Network printers Workstation printers
Other

DESCRIPTION
Dell Optiplex GX620 Dell Latitude 6nn Dell PowerEdge and (1 Compaq) MS Win2003
Nortel, Cisco, Dell Cisco Pix 515e HP Color Laserjet 4500 and 4650 HP Deskjets and Laserjets Fujitsu Scanner Network MFP HP 4101

QUANTITY
136 60 28
4 136 2 2

Wireless Devices

Blackberry

22

390

Capitalized Asset Value of IT Equipment:

Not Reported

General Age and Condition of Equipment: Description of condition. New 4 years. All equipment is in good condition

643