STATE OF GEORGIA FISCAL YEAR 2007 FOR PERIOD JULY 1, 2006 JUNE 30, 2007 INFORMATION TECHNOLOGY EXPENDITURES REPORT GEORGIA TECHNOLOGY AUTHORITY FINAL REPORT JANUARY 2007 0 EXECUTIVE SUMMARY STATE OF GEORGIA FY 2007 ANNUAL IT EXPENDITURES REPORT ANNUAL IT SPEND & COMPARISON For FY 2007, forty seven (47) Georgia state agencies reported annual information technology expenditures of $684.1 million. In comparison, for FY 2006, thirty nine (39) Georgia state agencies reported total information technology spending of $482.9 million. Policy Area Educated Georgia Safe Georgia Best Managed State Healthy Georgia Growing Georgia Grand Total Total Expenditures 73,243,651 59,080,212 166,065,468 342,101,644 43,601,183 684,092,158 Percentage 10.71% 8.64% 24.28% 50.01% 6.37% 100% PORTION OF IT SPEND FUNDED BY STATE FUNDS Of the total IT expenditures reported, state funds accounted for $244 million or 36%. FY06 state fund expenses were 46% of total expenditures. Policy Area Educated Georgia Safe Georgia Best Managed State Healthy Georgia Growing Georgia Grand Total Total State Expenditures 37,603,337 39,474,768 62,199,208 84,005,072 20,713,906 243,996,291 Percentage 15.41% 16.18% 25.49% 34.43% 8.49% 100% TOP 5 STATE AGENCIES WITH HIGHEST IT SPEND There were five state agencies that accounted for 65% of Georgia's IT expenditures. These five state agencies are listed below along with its FY07 expenditure totals: STATE AGENCY Department of Community Health Department of Human Resources Department of Revenue Department of Transportation Department of Technical and Adult Education Total FY07 IT EXPENDITURE TOTALS $246,328,484 95,582,382 42,720,633 34,015,378 28,690,850 $447,337,727 ii CAPITAL IT ASSETS Capitalized IT Asset Value for the State of Georgia was $199,123,666 for FY2007. POLICY AREA WITH HIGHEST IT SPEND Policy Area, Healthy Georgia, accounted for the largest portion of Georgia's IT expenditures. For FY2007, Healthy Georgia accounted for $342,101,644 or 50% of the state's annual IT expenditures. iii PREFACE GTA ISSUES STATE'S 6TH ANNUAL IT EXPENDITURES REPORT In cooperation with state agencies, GTA has compiled and issued a report regarding information technology expenditures for Georgia state agencies for FY 2007. This report makes it possible to review IT expenditures that support specific categories of government services and policy areas. PURPOSE The annual IT Expenditure Report is used to make decisions regarding the overall budgeting and accounting for IT expenditures, staff, hardware, software, telecommunication and data services, and computer supplies. REPORT SUMMARIES For FY 2007, twenty one percent more agencies submitted reports than for FY 2006 for a total of 47 agencies submitting in FY 2007. These state agencies reported a total of $684.1 million information technology expenditures, of which $244 million are state funds. The Healthy Georgia policy area reports the largest total expenditure of $342.1 million, or 50% of the total expenditures. The Healthy Georgia policy area also reports the largest total state expenditure of $84 million, or 34.43% of the total state expenditures. REPORT DISTRIBUTION State law requires GTA to collect information about IT expenditures from agencies each year and compile a report for distribution to state leaders. In an effort to conserve, a hard copy of the report will not be distributed this fiscal year. Instead, a downloadable version of the report is available at the GTA website (www.gta.georgia.gov). iv FY 2007 IT Expenditures Report TABLE OF CONTENTS INTRODUCTION Legal Requirements ......................................................................................................... viii Report of Information Technology Expenditures Descriptions....................................... viii STATEWIDE SUMMARIES & COMPARISONS Total IT Expenditures by Policy Area Graph .................................................................... xi State Fund IT Expenditures by Policy Area Graph .......................................................... xii Top 5 Agencies Reporting Highest Total IT Expenditures Graph .................................. xiii IT Expenditures by Agency ............................................................................................. xiv Capital Assets by Agency ................................................................................................ xvi Applications and Infrastructure Expenditures by Agency ............................................. xviii Select Computer Equipment by Agency............................................................................xx Summary by Policy Area ................................................................................................ xxii Policy Area Legend........................................................................................................ xxiv AGENCY REPORTS State Accounting Office.......................................................................................................1 Department of Administrative Services.............................................................................10 Georgia Technology Authority ..............................................................................43 Department of Agriculture.................................................................................................55 Department of Banking and Finance .................................................................................67 Department of Community Affairs....................................................................................83 Georgia Regional Transportation Authority ..........................................................93 Department of Community Health...................................................................................101 Department of Corrections...............................................................................................114 Department of Defense ....................................................................................................134 Department of Driver Services ........................................................................................142 Department of Early Care & Learning.............................................................................160 Department of Economic Development...........................................................................175 Georgia World Congress Center Authority .....................................................................185 v FY 2007 IT Expenditures Report TABLE OF CONTENTS (CONTINUED) Department of Education .................................................................................................195 Employees Retirement System of Georgia ......................................................................204 Governor's Office - Office of Planning and Budget........................................................213 Department of Human Resources ....................................................................................224 Georgia Bureau of Investigation......................................................................................289 Georgia State Financing & Investment Commission.......................................................304 Department of Juvenile Justice ........................................................................................313 Children and Youth Coordinating Council ..........................................................324 Department of Labor........................................................................................................333 Department of Law ..........................................................................................................341 Prosecuting Attorneys' Council of Georgia.....................................................................350 State of Personnel Administration ...................................................................................358 Department of Natural Resources....................................................................................377 State Board of Pardons and Paroles .................................................................................386 State Properties Commission - Georgia Building Authority ...........................................404 Department of Public Safety............................................................................................414 Governor's Office of Highway Safety.................................................................431 Georgia Firefighter Safety and Training Council ................................................439 Georgia Public Safety Training Center................................................................449 Georgia Public Service Commission ...............................................................................462 Regents, University System of Georgia - Georgia Public Broadcasting .........................470 Department of Revenue ...................................................................................................484 Secretary of State .............................................................................................................505 Georgia Soil & Water Conservation Commission...........................................................528 Georgia Student Finance Commission.............................................................................537 Nonpublic Postsecondary Education Council......................................................554 Subsequent Injury Trust Fund..........................................................................................561 Teacher Retirement System .............................................................................................572 vi FY 2007 IT Expenditures Report TABLE OF CONTENTS (CONTINUED) Department of Technical and Adult Education ...............................................................581 Department of Transportation..........................................................................................595 Georgia State Road & Tollway Authority ...........................................................620 Department of Veterans Services.....................................................................................628 State Board of Workers' Compensation ..........................................................................636 vii FY 2007 IT Expenditures Report LEGAL REQUIREMENTS Title 50-25-7.10 of the Official Code of Georgia Annotated provides that the Executive Director of the Georgia Technology Authority shall submit to the Office of Planning and Budget and the State Accounting Officer on an annual basis a report of all activity regarding technology and technology resources for each agency and the Authority. The report shall accurately represent all financial details including cash balances, line item detail on expenditures including systems development, personal services, and equipment from the previous fiscal year and anticipated expenditures for the upcoming fiscal year, projected yearend balance, depreciated value of capital equipment, and balances of reserve funds established for capital equipment, as well as a status report on personnel position changes including new technology related positions created and existing technology related positions eliminated. The Authority spending reports shall comply with the state accounting system object codes. Title 50-25-7.12 of the Official Code of Georgia Annotated provides that the Authority, the Office of Planning and Budget, and the State Auditor shall jointly develop a system for budgeting and accounting of expenditures for technology resources. This system must integrate seamlessly with the technology portfolio management system. Annual reports regarding technology shall be coordinated by the Authority with the Office of Planning and Budget and the State Auditor and submitted to the Governor, General Assembly, and the board on or before October 1 of each year. The Authority may adopt an accrual method of accounting. REPORT OF INFORMATION TECHNOLOGY EXPENDITURES DESCRIPTIONS Reports are provided by agency as identified in the Appropriations Act. Unless otherwise noted, attached agencies are included within the report of the agency to which they are attached. Each agency report includes the following information: Chapter 1 Strategic Plan A. The Agency's Vision, Mission and Strategic Goals. B. Current and Future IT projects, including a description and benefits of the project, status, priority and financials. C. Major IT accomplishments achieved during FY 2007. Chapter 2 Expenditures and Staffing by Sub Class & Application A. Chapter 2, Section One is a report of all expenditures related to Information Technology by subclass as outlined in the Appropriations Act. This section includes all costs related to Information Technology, including costs under special line item grants, contracts, etc. Full-time equivalent positions, direct staff and department-level infrastructure staff that provide support for Information viii FY 2007 IT Expenditures Report Technology and full time equivalent positions for consultants who provide direct support to an application are included. B. Chapter 2, Section Two is a report of all expenditures related to Information Technology by application or system. IT costs such as telephones, pagers, radios, circuits, workstations and department-level IT staff that are not directly tied to an application are reported under infrastructure. Information Technology expenditures include staff, consultants and contracted services that perform: Research/development/analysis of computer applications or telecommunication Services; Database administration; Local and wide-area network; Help desk support; Computer paper, cables, CD-ROMs, diskettes, wiring; Technology training; All computer charges; All GTA Billings; and Software and Hardware. All telecommunications costs include data, voice, radios and pagers. Chapter 3 Applications by Program A. Systems Profile 1. All applications currently in development or in production stage, including contracted services for systems. 2. Platform/Host associated with each application. 3. Operating system associated with each application. 4. Database associated with each application. B. Business Impact 1. All applications currently in development or in production stage, including contracted services for systems. 2. Description of function provided by application. 3. Annual Volume. C. Expenditures & FTEs (Consultant & Payroll Staff) Chapter 4 Information Technology Inventory & Capital Assets The number of mainframes currently on inventory. The number of workstations currently on inventory. An individual workstation is defined as the hardware assigned to an individual worker to include the monitor, printer, keyboard and individual computing unit. ix FY 2007 IT Expenditures Report The number of servers currently on inventory. The number of any other information technology hardware items not identified above, e.g. routers, switches, firewalls, printers, or plotters. The depreciated value of the current inventory in accordance with the State Auditor's definition of Capital Assets. A brief description of the general age and condition of IT hardware. x FY 2007 IT Expenditures Report FY 2007 TOTAL IT EXPENDITURES $684.1 Million Growing Georgia 43,601,183 6.37% Educated Georgia 73,243,651 10.71% Safe Georgia 59,080,212 8.64% Healthy Georgia 342,101,644 50.01% Best Managed State 166,065,468 24.28% xi FY 2007 IT Expenditures Report FY 2007 STATE IT EXPENDITURES $244 Million Growing Georgia 20,713,906 8.49% Healthy Georgia 84,005,072 34.43% Educated Georgia 37,603,337 15.41% Safe Georgia 39,474,768 16.18% Best Managed State 62,199,208 25.49% xii FY 2007 IT Expenditures Report $ Millions $ TOP 5 AGENCIES REPORTING HIGHEST FY07 IT TOTAL EXPENDITURES $246.3 250 200 150 100 50 0 DCH $95.6 DHR $42.7 DOR $34.0 DOT $28.7 DTAE xiii FY 2007 IT Expenditures Report EXPENDITURES BY AGENCY State of Georgia FY 2007 IT Expenditures Report (July 1, 2006 - June 30, 2007) AGENCIES State Accounting Office Department of Administrative Services Georgia Technology Authority Department of Agriculture Department of Banking and Finance Department of Community Affairs Georgia Regional Transportation Authority Department of Community Health Department of Corrections Department of Defense Department of Driver Services Department of Early Care & Learning Department of Economic Development Georgia World Congress Center Authority State Board of Education Employees' Retirement System Office of the Governor - Office of Planning and Budget Department of Human Resources Georgia Bureau of Investigation Georgia State Financing and Investment Commission Department of Juvenile Justice Children & Youth Coordinating Council Department of Labor Department of Law Prosecuting Attorneys' Council State Personnel Administration Department of Natural Resources State Board of Pardons and Paroles State Properties Commission - Georgia Building Authority Department of Public Safety Governor's Office of Highway Safety Georgia Firefighter Standards and Training Council STATE IT EXPENDITURES 4,406,966 6,740,986 3,002,115 642,247 33,438,890 19,263,859 167,188 7,467,925 1,308,165 24,330,776 2,742,078 50,566,182 7,691,563 7,489,262 18,255 737,128 4,483,947 4,774,303 12,650 57,688 TOTAL IT EXPENDITURES 16,144,808 9,051,776 21,488,367 3,121,009 779,198 2,287,214 301,686 246,328,484 21,364,826 1,070,765 8,546,756 2,405,065 1,323,717 1,452,415 28,152,037 9,340,268 8,529,452 95,582,382 13,337,783 1,031,502 9,237,992 35,127 27,414,446 737,128 1,100,445 3,976,229 7,884,551 4,351,455 1,449,196 8,556,667 192,735 57,688 xiv FY 2007 IT Expenditures Report EXPENDITURES BY AGENCY (continued) State of Georgia FY 2007 IT Expenditures Report (July 1, 2006 - June 30, 2007) AGENCIES Georgia Public Safety Training Center Public Service Commission Regents, University System of Georgia - Georgia Public Broadcasting Department of Revenue Office of Secretary of State State Soil and Water Conservation Commission Georgia Student Finance Commission NonPublic PostSecondary Education Commission Subsequent Injury Trust Fund Teachers' Retirement System Department of Technical and Adult Education Department of Transportation State Road and Tollway Authority Department of Veterans' Service State Board of Workers' Compensation TOTAL REPORTED STATE IT EXPENDITURES 674,339 2,924,967 34,909,837 36,003 10,347,594 15,761,379 243,996,291 TOTAL IT EXPENDITURES 875,174 723,106 3,009,392 42,720,633 3,321,575 194,975 5,412,390 15,318 143,654 5,558,599 28,690,850 34,015,378 1,099,764 190,778 1,487,403 684,092,158 xv FY 2007 IT Expenditures Report CAPITAL ASSETS BY AGENCY State of Georgia FY 2007 IT Expenditures Report (July 1, 2006 - June 30, 2007) AGENCIES State Accounting Office Department of Administrative Services Georgia Technology Authority Department of Agriculture Department of Banking and Finance Department of Community Affairs Georgia Regional Transportation Authority Department of Community Health Department of Corrections Department of Defense Department of Driver Services Department of Early Care & Learning Department of Economic Development Georgia World Congress Center Authority State Board of Education Employees' Retirement System State Forestry Commission Office of the Governor - Office of Planning and Budget Department of Human Resources Georgia Bureau of Investigation Georgia State Financing and Investment Commission Department of Juvenile Justice Children & Youth Coordinating Council Department of Labor Department of Law Prosecuting Attorneys' Council State Personnel Administration Department of Natural Resources Jekyll Island State Park Authority State Board of Pardons and Paroles State Properties Commission - Georgia Building Authority Department of Public Safety Governor's Office of Highway Safety Georgia Firefighter Standards and Training Council CAPITAL ASSETS 952,821 96,942,680 150,000 244,567 354,856 1,487,820 275,266 35,100 995,591 752,797.00 1,597,937 61,182,857 1,400,700 174,450 6,190,190 316,500 2,643,812 338,060 285,500 23,190 19,319 xvi FY 2007 IT Expenditures Report CAPITAL ASSETS BY AGENCY (continued) State of Georgia FY 2007 IT Expenditures Report (July 1, 2006 - June 30, 2007) AGENCIES Georgia Public Safety Training Center Public Service Commission Regents, University System of Georgia - Georgia Public Broadcasting Department of Revenue Office of Secretary of State State Soil and Water Conservation Commission Georgia Student Finance Commission NonPublic PostSecondary Education Commission Subsequent Injury Trust Fund Teachers' Retirement System Department of Technical and Adult Education Department of Transportation State Road and Tollway Authority Department of Veterans' Service State Board of Workers' Compensation TOTAL REPORTED CAPITAL ASSETS 370,511 3,902,322 1,982,566 65,955 884,500 6,375 23,257 1,721,950 11,050,421 2,481,796 270,000 199,123,666 xvii FY 2007 IT Expenditures Report APPLICATIONS & INFRASTRUCTURE BY AGENCY State of Georgia FY 2007 IT Expenditures Report (July 1, 2006 - June 30, 2007) AGENCIES State Accounting Office Department of Administrative Services Georgia Technology Authority Department of Agriculture Department of Banking and Finance Department of Community Affairs Georgia Regional Transportation Authority Department of Community Health Department of Corrections Department of Defense Department of Driver Services Department of Early Care & Learning Department of Economic Development Georgia World Congress Center Authority State Board of Education Employees' Retirement System State Forestry Commission Office of the Governor - Office of Planning and Budget Department of Human Resources Georgia Bureau of Investigation Georgia State Financing and Investment Commission Department of Juvenile Justice Children & Youth Coordinating Council Department of Labor Department of Law Prosecuting Attorneys' Council State Personnel Administration Department of Natural Resources State Board of Pardons and Paroles TOTAL EXPENDITURES APPLICATIONS 4,705,008 18,619,611 1,014,476 9,405 754,407 - TOTAL EXPENDITURES INFRASTRUCTURE 16,144,808 4,346,768 2,868,756 2,106,533 769,793 1,532,807 301,686 93,798,782 1,251,705 6,161,522 1,286,425 - 152,529,702 20,113,121 1,070,765 2,385,234 1,118,640 1,323,717 1,452,415 7,599,182 28,153,037 1,741,086 61,393,721 83,000 2,150,785 - 1,440,023 8,529,452 34,188,661 13,337,783 948,502 7,087,207 35,127 27,414,446 737,128 1,100,445 3,976,229 7,884,551 2,911,432 xviii FY 2007 IT Expenditures Report APPLICATIONS & INFRASTRUCTURE BY AGENCY (continued) State of Georgia FY 2007 IT Expenditures Report (July 1, 2006 - June 30, 2007) AGENCIES State Properties Commission - GBA Department of Public Safety Governor's Office of Highway Safety Georgia Firefighter Standards and Training Council Georgia Public Safety Training Center Public Service Commission Regents, University System of Georgia Georgia Public Broadcasting Department of Revenue Office of Secretary of State State Soil and Water Conservation Commission Georgia Student Finance Commission NonPublic PostSecondary Education Commission Subsequent Injury Trust Fund Teachers' Retirement System Department of Technical and Adult Education Department of Transportation State Road and Tollway Authority Department of Veterans' Service State Board of Workers' Compensation TOTAL REPORTED TOTAL EXPENDITURES APPLICATIONS 19,436 TOTAL EXPENDITURES INFRASTRUCTURE 1,449,196 8,556,667 173,299 57,688 875,174 723,106 635,254 16,637,762 3,321,575 4,420,118 5,039,000 1,853,396 724,831 232,919,424 2,374,138 26,082,871 194,975 992,272 15,318 143,654 5,558,599 23,651,850 32,161,982 1,099,764 190,778 762,572 451,173,734 xix FY 2007 IT Expenditures Report SELECT COMPUTER EQUIPMENT BY AGENCY State of Georgia FY 2007 IT Expenditures Report (July 1, 2006 - June 30, 2007) AGENCIES State Accounting Office Department of Administrative Services Georgia Technology Authority Department of Agriculture Department of Banking and Finance Department of Community Affairs Georgia Regional Transportation Authority Department of Community Health Department of Corrections Department of Defense Department of Driver Services Department of Early Care & Learning Department of Economic Development Georgia World Congress Center Authority State Board of Education Employees' Retirement System Office of the Governor - Office of Planning and Budget Department of Human Resources Georgia Bureau of Investigation Georgia State Financing and Investment Commission Department of Juvenile Justice Children & Youth Coordinating Council Department of Labor Department of Law Prosecuting Attorneys' Council State Personnel Administration Department of Natural Resources State Board of Pardons and Paroles State Properties Commission - Georgia Building Authority Department of Public Safety Governor's Office of Highway Safety WORKSTATIONS SERVERS 49 553 56 1,113 650 550 - 130 18 620 35 12 425 9 7,596 246 24 - 790 20 357 27 317 50 440 31 137 7 147 50 55 40 WIRELESS DEVICES 61 280 49 13 217 105 2,796 329 140 7 87 - 23,276 687 863 1,600 71 220 147 8 75 3,932 58 1,277 273 12 350 30 30 350 29 25 3,899 119 715 848 66 739 141 21 129 1,260 22 64 3 27 xx FY 2007 IT Expenditures Report SELECT COMPUTER EQUIPMENT BY AGENCY (continued) State of Georgia FY 2007 IT Expenditures Report (July 1, 2006 - June 30, 2007) AGENCIES Georgia Firefighter Standards and Training Council Georgia Public Safety Training Center Public Service Commission WORKSTATIONS SERVERS 17 1 WIRELESS DEVICES 271 12 8 Regents, University System of Georgia Georgia Public Broadcasting Department of Revenue Office of Secretary of State State Soil and Water Conservation Commission Georgia Student Finance Commission NonPublic PostSecondary Education Commission Subsequent Injury Trust Fund Teachers' Retirement System Department of Technical and Adult Education Department of Transportation State Road and Tollway Authority Department of Veterans' Service State Board of Workers' Compensation TOTAL REPORTED 270 59 350 88 265 7 1 172 690 4,406 161 196 56,408 58 37 90 7 35 1 1 2 60 315 1 28 3,013 15 2 40 22 8,271 xxi FY 2007 IT Expenditures Report SUMMARY BY POLICY AREA State of Georgia FY 2007 IT Expenditures Report (July 1, 2006 - June 30, 2007) Full-Time Equivalents CATEGORY Educated Georgia Safe Georgia Best Managed State Healthy Georgia Growing Georgia TOTAL STAFF 106.65 162.54 478.28 275.21 37.00 1,059.68 CONSULTANT 16.25 65.73 169.61 138.17 0.00 389.76 Expenditures CATEGORY Educated Georgia Safe Georgia Best Managed State Healthy Georgia Growing Georgia TOTAL STATE EXPENDITURES TOTAL EXPENDITURES 37,603,337 39,474,768 62,199,208 84,005,072 20,713,906 73,243,651 59,080,212 166,065,468 342,101,644 43,601,183 243,996,291 684,092,158 Applications and Infrastructure CATEGORY Educated Georgia Safe Georgia Best Managed State Healthy Georgia Growing Georgia TOTAL APPLICATIONS 11,380,797 24,219,049 57,861,896 155,192,503 3,622,279 252,276,524 INFRASTRUCTURE 61,863,854 54,160,575 108,203,572 186,909,141 39,978,904 451,116,046 xxii FY 2007 IT Expenditures Report SUMMARY BY SERVICE CATEGORY (continued) State of Georgia FY 2007 IT Expenditures Report (July 1, 2006 - June 30, 2007) Select Computer Equipment CATEGORY Educated Georgia Safe Georgia Best Managed State Healthy Georgia Growing Georgia TOTAL WORKSTATIONS 1,898 15,612 8,691 23,862 2,254 52,317 SERVERS 190 479 1,216 697 431 3,013 xxiii FY 2007 IT Expenditures Report POLICY AREA LEGEND EDUCATED GEORGIA Department of Education Georgia Public Broadcasting Georgia Student Finance Commission Department of Early Care & Learning Teachers Retirement System Board of Regents/University System of Georgia Nonpublic Postsecondary Education Commission Department of Technical & Adult Education SAFE GEORGIA Department of Corrections Department of Defense Georgia Bureau of Investigation Department of Juvenile Justice Children & Youth Coordinating Council State Board of Pardons and Paroles Department of Public Safety Georgia Firefighter Standards and Training Council Georgia Public Safety Training Center Georgia Governor's Office of Highway Safety GROWING GEORGIA Department of Economic Development Department of Community Affairs Department of Transportation State Road and Tollway Authority Department of Agriculture Georgia Regional Transportation Authority BEST MANAGED STATE Department of Administrative Services Georgia Technology Authority Georgia Building Authority State Accounting Office Department of Banking & Finance GA St. Finance and Investment Commission Office of the Governor Georgia Council for the Arts Commission on Equal Opportunity Georgia Emergency Management Agency Office of the Child Advocate Office of Consumer Affairs Office of Consumer Insurance Advocate Office of Education Accountability Office of Human Relations Office of Planning and Budget Tobacco Community Development Board Office of the Commissioner of Insurance Jekyll Island State Park Authority Merit System of Personnel Administration Public Service Commission Department of Revenue Employees Retirement System Department of Natural Resources Department of Driver Services Department of Law Department of Labor State Forestry Commission Subsequent Injury Trust Fund State Board of Workers Compensation GA St. Soil & Water Conservation Commission Office of the Secretary of State HEALTHY GEORGIA Department of Human Resources Department of Community Health Department of Veterans Services State Medical Education Board GA Board for Physician Workforce Composite Board of Medical Examiners xxiv State of Georgia Information Technology Expenditures Report Fiscal Year 2007 For Period July 1, 2006 June 30, 2007 State Accounting Office 0 State Accounting Office Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision Sound fiscal leadership for Georgia. Agency Mission To be a trusted provider of timely, reliable and credible financial information to decision makers and citizens while promoting improvements in efficiency, accountability and stewardship in state government. Agency Strategic Goals Provide information that is timely, accurate, and easily available to decision makers. Achieve statewide uniformity in accounting practices. Application support organization that employs industry best practices and technology. Maintain a competent workforce to meet SAO's needs. 1 State Accounting Office Agency IT Projects PROJECT A: Asset Management Project Project Description and Benefit: Implement/upgrade the PeopleSoft Asset MGT Module for all agencies utilizing PeopleSoft SAO Financials system. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $521,902.82 RFP Needed Planning/Analysis/Design Medium $521,902.82 State Funds $521,902.82 Federal/Other Funds $0 PROJECT B: EPM Data Warehouse Project Description and Benefit: Implement the PeopleSoft Enterprise Performance Management and Global Consolidations tools. This is the creation of the data warehouse for Human Capital Management, Financials and Supply Chain Management. It is also the creation of the automated process for creating the statewide consolidated financial reports; Comprehensive Annual Financial Report, State Budgetary Report, and the Single Audit Report. It provides statewide reporting for executive level management. It also provides reporting capabilities for agency level personnel. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $4,092,381 RFP Needed Planning/Analysis/Design Not Reported $4,092,381 State Funds Not Reported Federal/Other Funds Not Reported PROJECT C: Streamline Banking Project Description and Benefit: Implement the streamlined banking initiative to decrease banking fees, increase investment earnings and centralize like processes currently performed by all agencies. Implement the PeopleSoft Cash Management module for all agencies utilizing the SAO Financials System. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $1,700,800 Planning/Analysis/Design Construction/Implementation High $1,700,800 State Funds $1,700,800 Federal/Other Funds $0 2 State Accounting Office PROJECT D: PeopleSoft Upgrade 9.0 Project Description and Benefit: Upgrade of PeopleSoft to 9.0 Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $1,800,000 RFP Needed Planning/Analysis/Design Medium $1,800,000 State Funds Not Reported Federal/Other Funds Not Reported Agency Major IT Accomplishments Not reported 3 State Accounting Office Chapter 2, Section A - Expenditures by Sub Class Account/ Subclass Description APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subtotal 501000 Regular Salaries 511000 Overtime 512000 Permanent Hourly 513000 Temporary Labor Fringe Benefits Allocation 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 518000 Unemployment Insurance 519000 Workers' Compensation 520000 Merit System Assessments 598000 Pay for Performance 599000 Lapse 300 Personal Services 610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation 301 Regular Operating Expense 722000 Motor Vehicle 303 Motor Vehicle Purchases Total Expenditures 4,521,637 743 21,966 336,291 480,390 771,076 11,613 6,143,716 2,472 621 20,303 11,543 3,300 1,700 154 24,167 18,923 83,183 - 4 State Accounting Office Expenditures by Sub Class (continued) Account/ Subclass Description 713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 304 Equipment 814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Cap Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support 305 Computer Charges 648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals 306 Real Estate Rentals 871001 Voice/Data Communication Services - GTA Computer 871002 Voice/Data Communication Services - GTA Data 871003 Voice/Data Communication Services - GTA Telecom 871000 Voice / Data Communication Services (GTA) 872001 Voice/Data Communication Services - Wire/Cable Simple 872002 Voice/Data Communication Services - Wire/Cable Complex 872003 Voice/Data Communication Services - MPLS 872004 Voice/Data Communication Services - Video 872005 Voice/Data Communication Services - Local Service 872006 Voice/Data Communication Services - Long Distance 872007 Voice/Data Communication Services - Voice Mail 872008 Voice/Data Communication Services - PBX 872009 Voice/Data Communication Services - VOIP 872010 Voice/Data Communication Services - Key System 872011 Voice/Data Communication Services - Mobile/Wireless 872012 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Other) 307 Telecommunications Total Total Expenditures 11,622 11,622 6,988 39,319 855,882 173,538 2,218,414 3,294,141 252,399 252,399 32,341 32,341 24,412 24,412 56,753 5 State Accounting Office Expenditures by Sub Class (continued) Account/ Subclass Description 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings 309 Capital Outlay 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 Professional/Technical Services - Computer/IT 852000 Professional/Technical Services - Computer/IT Expenses 312 Contracts 750000 Transfers Out 314 Transfers 690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants 315 Grants TOTAL EXPENDITURES State Funds Federal Funds GTA Reimb Funds Full Time Equivalent Positions Full Time Equivalent Consultants Total Expenditures 543,766 13,420 5,738,465 7,343 6,302,994 - 16,144,808 4,406,966 8,252,498 1,917,298 83.00 8.00 6 State Accounting Office Chapter 2, Section B - Expenditures by Application Applications: Description AMP EPM StreamLine Banking FinancialsPeoplesoft Upgrade cleanup E-Procurement Ben Admin Consultant FTE's Position FTE's FY 2007 Expenditures 3.00 1.00 4.00 1.00 9.00 65.00 8.00 TOTAL Applications Expenditures TOTAL Applications Positions TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions TOTAL EXPENDITURES TOTAL POSITIONS 8.00 8.00 83.00 - 83.00 16,144,808 16,144,808 7 State Accounting Office Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) Application A: EPM, AMP, PEOPLESOFT, E-PROCUREMENT, BEN ADMIN Program or Sub-Program: Not Reported Description of Application Function: This is the State's ERP accounting and HCM applications used for processing and managing: Human Resources, Benefits, Payroll, Purchase Orders, Accounts Payable, Accounts Receivable, Asset Management, Budget Control, General Accounting, and Labor Cost. o Platform/Host: o Operating System: o Database: Unix Solaris Oracle Annual Volume: Unit of Measure: FY 2007 Not Reported Not Reported Not Reported Consultant FTEs: 8.00 Staff FTEs: 74.00 Application B: STREAMLINE BANKING Program or Sub-Program: Not Reported Description of Application Function: This is the State's ERP accounting and HCM applications used for processing and managing: Human Resources, Benefits, Payroll, Purchase Orders, Accounts Payable, Accounts Receivable, Asset Management, Budget Control, General Accounting, and Labor Cost. o Platform/Host: o Operating System: o Database: Unix Solaris Oracle Annual Volume: Unit of Measure: FY 2007 Not Reported Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 9.00 8 State Accounting Office Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Other Scanners DESCRIPTION Dell Desktops w/monitor Dell Laptops w/docking station and monitor Dell W5300 Dell 1700 Wireless Devices QUANTITY 37 12 1 1 51 Capitalized Asset Value of IT Equipment: $ 80,924 General Age and Condition of Equipment: Description of condition. New-Good 9 State of Georgia InformationTechnology Expenditures Report Fiscal Year 2007 For Period July 1, 2006 June 30, 2007 Georgia Department of Administrative Services 0 Georgia Department of Administrative Services Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision The vision of DOAS is to be customer focused, performance driven. Agency Mission The mission of the DOAS is to assist our customers by providing leadership, guidance, and reliable business services. DOAS Core Values: TRUST - Teamwork, Responsibility, Understanding, Service Excellence, Timeliness. Agency Strategic Goals To be a model of operational efficiency. To attract, develop, and retain the most sought after staff in state government. To improve customer perception of DOAS. To stay ahead of the market and anticipate change in the business and political environment affecting DOAS. 10 Georgia Department of Administrative Services Agency IT Projects PROJECT A: Disaster Recovery Program/Business Continuity (DRP/BC) Project Description and Benefit: Develop Business Continuity and Disaster Recovery Plans. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Planning/Analysis/Design High $300,000 State Funds Federal/Other Funds Not Reported Not Reported PROJECT B: Study of the Infrastructure Standardization Project Description and Benefit: Re-engineer AS400, imaging. Will support or enable business transformation. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Planning/Analysis/Design High $20,000 State Funds Not Reported Federal/Other Funds Not Reported PROJECT C: Infrastructure Improvements and upgrades Project Description and Benefit: Future upgrades. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $250,000 RFP not needed Medium $250,000 State Funds $250,000 Federal/Other Funds $0 PROJECT D: Wireless Implementation Project Description and Benefit: Implementation of internal wireless bandwidth within the DOAS work premises. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding RFP not needed High $40,000 State Funds Federal/Other Funds 11 Georgia Department of Administrative Services $14,000 $14,000 $0 PROJECT E: Application Support Staff Training and Retooling Project Description and Benefit: .Net, C#, SharePoint Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $0 RFP not needed High $20,000 State Funds $0 Federal/Other Funds $0 PROJECT F: SharePoint Add-ons Project Description and Benefit: Build out of SharePoint functional enhancement tool suite Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $29,000 Planning/Analysis/Design High $45,000 State Funds $29,000 Federal/Other Funds $0 PROJECT G: Interactive Voice Response (IVR) Project Description and Benefit: IVR Unit for How's My Driving Application. Will support/enable business transformation and improve quality and reduce cost of service. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Not Reported High Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT H: IT Governance Project Description and Benefit: Project Portfolio, Application Portfolio, Prioritization, Change Management, Steering Committee. Project Status Project Priority Lifetime Cost of Project Construction/Implementation High $50,000 12 Georgia Department of Administrative Services FY 2007 Total Funding Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT I: Security Assessment Project Description and Benefit: Contract to have an outside firm perform a security assessment on all DOAS infrastructure and applications. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported RFP not needed High $25,000 State Funds Not Reported Federal/Other Funds Not Reported PROJECT J: Security Awareness Training for Agencies Project Description and Benefit: Formulate and deliver security awareness training to all DOAS business units. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported RFP not needed Medium $40,000 State Funds Not Reported Federal/Other Funds Not Reported PROJECT K: Document Management Transition Project Description and Benefit: Content Manager to SharePoint. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported RFP needed Medium $250,000 State Funds Not Reported Federal/Other Funds Not Reported PROJECT L: IT Metrics and Dashboards Project Description and Benefit: Utilize SharePoint functionality to display pertinent KPI's for the Information Technology section. Project Status Project Priority RFP needed High 13 Georgia Department of Administrative Services Lifetime Cost of Project FY 2007 Total Funding Not Reported $25,000 State Funds Not Reported Federal/Other Funds Not Reported PROJECT M: Mobile Workforce Support Strategy Project Description and Benefit: PDA's, Notebooks, Tablets, Terminal Services. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Not Reported Medium $100,000 State Funds Not Reported Federal/Other Funds Not Reported PROJECT N: BLLIP System Project Description and Benefit: New property management system developed by GBA/ITOS and interfaced with RMS's Property Management System. A collaboration with other agencies. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Construction/Implementation High $30,000 State Funds Not Reported Federal/Other Funds Not Reported PROJECT O: Upgrade OASIS application to the 2007 version Project Description and Benefit: Normal/continual upgrade of Risk Mgt application software to stay current and supportable. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Construction/Implementation High $30,000 State Funds Not Reported Federal/Other Funds Not Reported PROJECT P: Property Appraisal Software Project Description and Benefit: COTS application. (Collaboration with other agencies.). 14 Georgia Department of Administrative Services Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Not Reported Medium $250,000 State Funds Not Reported Federal/Other Funds Not Reported PROJECT Q: Terminal Services access to Oasis and Rams Project Description and Benefit: Give agencies remote access to Oasis and Rams for data and reporting. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported RPF not needed High $50,000 State Funds Not Reported Federal/Other Funds Not Reported PROJECT R: Data Access Project Description and Benefit: Give agencies data access to Oasis (Rams/E-RAMS). Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported RPF not needed Medium $35,000 State Funds Not Reported Federal/Other Funds Not Reported PROJECT S: PeopleSoft Pilot Project Description and Benefit: eProcurement Implementation including 6 modules of SRM. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Planning/Analysis/Design High $8,000,000 State Funds Not Reported Federal/Other Funds Not Reported PROJECT T: PeopleSoft Statewide Rollout Project Description and Benefit: Final roll-out of eProcurement functionality to the remainder of the agencies. 15 Georgia Department of Administrative Services Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Project not started Low $4,000,000 State Funds Not Reported Federal/Other Funds Not Reported PROJECT U: Electronic SRM enhancements of functionality Project Description and Benefit: P-Card, travel module, supply billing, eCataloging. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Not Reported Low $8,000,000 State Funds Not Reported Federal/Other Funds Not Reported PROJECT V: EPM Data warehousing Project Description and Benefit: Establish an eProcurement Data Warehouse. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Not Reported Low $600,000 State Funds Not Reported Federal/Other Funds Not Reported PROJECT W: 2Works! EPSS software Project Description and Benefit: Training, policies, procedures and processes. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported RFP not needed Not Reported $47,000 State Funds Not Reported Federal/Other Funds Not Reported PROJECT X: Video Conferencing multimedia Project Description and Benefit: Software. 16 Georgia Department of Administrative Services Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Not Reported Not Reported $100,000 State Funds Not Reported Federal/Other Funds Not Reported PROJECT Y: eBreiviate/eRFX Project Description and Benefit: Not Reported. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Not Reported Not Reported Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT Z: Knowledge/Sourcing Centers, GPCS Georgia Procurement Collaboration Site Project Description and Benefit: Utilize SharePoint functionality to enhance business tools. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported RFP not needed Not Reported $50,000 State Funds Not Reported Federal/Other Funds Not Reported PROJECT AA: Operating Business System for Surplus Project Description and Benefit: COTS or in-house application to do everything surplus does such as bar-coding, portable devices, portable printers, web enabled. Has customer interaction. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Planning/Analysis/Design High $20,000 - $50,000 State Funds Not Reported Federal/Other Funds Not Reported 17 Georgia Department of Administrative Services PROJECT AB: Online Schedule Program for Deliveries Project Description and Benefit: Allows agencies to schedule shipments to the warehouse over the web. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported RFP not needed Medium $25,000 State Funds Not Reported Federal/Other Funds Not Reported PROJECT AC: Collaborating with GA Tech to research a modern approach to the Surplus Property business processes. Project Description and Benefit: Business unit is always looking for best practices. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Not Reported High $10,000 State Funds Not Reported Federal/Other Funds Not Reported OFFICE OF ADMINISTRATIVE HEARINGS PROJECT A: Electronic Court Document and Case Management System Project Description and Benefit: Replacement of agency's legacy (1996) case management database. Provision of critical functionalities, including electronic submission of case data, audit capability, automation of work processes, document management, paperless environment, provision of real-time, accurate case information to customers, and access to customer metrics.. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $488,085 Construction/Implementation High $10,000 State Funds $488,085 Federal/Other Funds $0 18 Georgia Department of Administrative Services Agency Major IT Accomplishments AS400 Upgrade Upgraded AS400 to IBM I-5 Series along with OS400, Content Manager, Oracle 8 to 9i and the Oracle Gateway, and the optical disk boxes. Microsoft SharePoint 2007 Implementation Implemented Microsoft Office SharePoint Server 2007. Upgraded Network Implemented DELL/EMC Storage Area Network. Replacement of workstations at Surplus facility Replaced all workstations with newly imaged OptiPlex 745 desktops. eQuote Phase I Agencies are now able to solicit sealed bids for up to $50,000. Added additional reports. Also included marketing enhancements on GPR. How's My Service Phase II Enabled reporting on an individual's service. Also enhanced for better reporting and tracking evaluations. Exchange Server Upgrade Upgraded Exchange Server 2000 to Exchange Server 2003. Implemented anti-spam solution. Donee Eligibility Tracking System Implemented surplus tracking system for eligible donees. Written in Quickbase. Gigabit Ethernet Implementation Implemented gigabit Ethernet for all floors including 12, 13 and 18. AS400 Backup Enhancement Modified and upgraded the AS400 backup routine. Vehicle Cost Comparison website redesign and integration 19 Georgia Department of Administrative Services Integrated our web front end for Vehicle Cost Comparison to the new Enterprise Vendor Solution for car rentals. Also incorporated several enhancements to the "Reserve A Car" application. AMP/FIS Conversion Project (with IBM) Centralized assets for state-owned vehicles. Assisted with data conversion. Stream Line Banking Unified banking for the Agencies to utilize one account. Incorporated enhancements to several interface programs for SAO's streamlined banking project. Microsoft SQL Server Cluster Implemented Microsoft SQL Server Cluster. Knowledge Center Template Site Built several SharePoint site templates for use by Category Cluster Managers for State Purchasing Division's Knowledge Center. OFFICE OF ADMINISTRATIVE HEARINGS Electronic Court Document and Case Management System Prepared RFP, evaluated submissions, selected vendor, commenced configuration and implementation. 20 Georgia Department of Administrative Services Chapter 2, Section A - Expenditures by Sub Class Account/ Subclass Description APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subtotal 501000 Regular Salaries 502001 511000 Overtime 512000 Permanent Hourly 513000 Temporary Labor Fringe Benefits Allocation 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 518000 Unemployment Insurance 519000 Workers' Compensation 520000 Merit System Assessments 598000 Pay for Performance 599000 Lapse 300 Personal Services 610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation 301 Regular Operating Expense 722000 Motor Vehicle 303 Motor Vehicle Purchases Total Expenditures 1,420,912 2,110 36,992 101,204 142,248 228,384 2,838 1,832 4,142 1,940,661 22 2,057 1,268 119,578 13,441 1,080 1,203 17,339 9,705 165,692 - 21 Georgia Department of Administrative Services Expenditures by Sub Class (continued) Account/ Subclass Description 713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 304 Equipment 814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Cap Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support 305 Computer Charges 648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals 306 Real Estate Rentals 871001 Voice/Data Communication Services - GTA Computer Bill 871002 Voice/Data Communication Services - GTA Data Network 871003 Voice/Data Communication Services - GTA Telecom Bill 871000 Voice / Data Communication Services ( GTA ) 872001 Voice/Data Communication Services - Wire/Cable Simple 872002 Voice/Data Communication Services - Wire/Cable Complex 872003 Voice/Data Communication Services - MPLS 872004 Voice/Data Communication Services - Video 872005 Voice/Data Communication Services - Local Service 872006 Voice/Data Communication Services - Long Distance 872007 Voice/Data Communication Services - Voice Mail 872008 Voice/Data Communication Services - PBX 872009 Voice/Data Communication Services - VOIP 872010 Voice/Data Communication Services - Key System 872011 Voice/Data Communication Services - Mobile/Wireless 872012 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Other) 307 Telecommunications Total Total Expenditures 54,279 54,279 214,267 848,796 239,640 490,437 1,053,892 519,690 3,366,722 115,024 115,024 566,950 4,503 308,558 880,011 10,505 585 7,345 5,712 47,602 71,749 951,760 22 Georgia Department of Administrative Services Expenditures by Sub Class (continued) Account/ Subclass Description 723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings 309 Capital Outlay 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 Professional/Technical Services - Computer/IT 852000 Professional/Technical Services - Computer/IT Expenses 312 Contracts 750000 Transfers Out 314 Transfers 690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants 315 Grants TOTAL EXPENDITURES State Funds Federal Funds Other Funds Full Time Equivalent Positions Full Time Equivalent Consultants Total Expenditures 63,037 121,083 91,760 2,161,899 19,858 2,457,638 - 9,051,776 6,740,986 2,310,792 22.30 23.99 23 Georgia Department of Administrative Services Chapter 2, Section B - Expenditures by Application Applications: 1099 Agency Contracts Ascent Capture Cars+ Case Tracking (OSAH) CheckWorks Content Manager Contract Management DOAS Customer Survey (Hows my Service) DOAS Customer database Donee Eligibility Tracking EAMS Project Employee Exposure Questionnaire Employee Journal e-procurement peoplesoft E-Quote FaxBack Fleet Inventory System GSBC Minority Utilization IES (conXons) Mail & Courier Motor Pool GasBoy MV1 My Inventory Oasis PeopleSoft App Interfaces/Reports Procurement Registry Property Inventory RAMS Rapid Copy Services Report My Driving (CodeCharge/Quickbase) Reserve A Car /Reservation Cancellation Request RMS Secured Policies Consultant FTE's 0.00 0.04 0.09 0.07 0.25 0.03 0.05 0.05 8.53 0.17 0.05 3.33 0.34 0.14 0.07 0.57 0.07 0.01 0.06 0.08 0.48 0.07 0.37 0.19 0.12 0.05 0.05 0.04 0.57 Position FTE's 0.09 0.17 0.30 0.05 1.00 0.14 0.53 0.06 0.29 0.20 0.32 3.63 0.36 0.07 2.08 0.90 0.02 0.18 0.28 0.12 0.09 0.02 2.07 0.28 0.33 0.51 0.13 0.05 0.08 0.08 0.05 FY 2007 Expenditures 7,685 18,283 33,929 11,174 200,440 14,908 47,547 4,663 28,819 16,230 25,161 1,852,473 46,485 11,552 838,659 108,724 17,003 21,545 83,784 17,446 864 12,775 9,474 442,962 29,523 66,400 61,309 23,482 9,516 12,557 10,920 65,146 24 Georgia Department of Administrative Services Expenditures by Application (continued) Applications: RMS Web Reports Sharepoint Statewide Contracts Surplus FoxPro Surplus Property Treasury (QED) Treasury (Bondedge) Treasury(Bloomberg) Vehicle Inventory System Vehicle Rental Cost Comparison Vendor Protest Vendor Registry Consultant FTE's Position FTE's FY 2007 Expenditures 0.08 1.00 0.04 0.33 0.07 1.09 0.48 0.65 0.04 0.02 0.06 0.47 0.04 0.08 0.41 0.13 0.14 0.27 0.25 13,069 144,558 8,061 41,733 39,923 119,011 51,840 69,243 9,993 13,351 21,809 20,979 TOTAL Applications Expenditures TOTAL Applications Positions TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions TOTAL EXPENDITURES TOTAL POSITIONS 25 19.74 4.25 23.99 17.33 4.97 22.30 4,705,008 4,346,768 9,051,776 Georgia Department of Administrative Services Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) Application A: 1099 Program or Sub-Program: Risk Management Description of Application Function: Tax reporting software required for RMS to send tax information to the IRS. o Platform/Host: o Operating System: o Database: PC OS 390/OS400 Oracle Annual Volume: Unit of Measure: FY 2007 Exp$e7n,d68it5ures: 1,971 Records to printer Consultant FTEs: 0.00 Staff FTEs: 0.09 Application B: AGENCY CONTRACTS Program or Sub-Program: State Purchasing Description of Application Function: Single point of access for Agency Contract information facilitating the location of existing contracts for possible use by agencies other than the originating agency. o Platform/Host: o Operating System: o Database: Apps Server Unix Oracle Annual Volume: Unit of Measure: FY 2007 Exp$e1n8d,2i8tu3res: 374 Contracts Consultant FTEs: 0.04 Staff FTEs: 0.17 Application C: ASCENT CAPTURE Program or Sub-Program: Administration Description of Application Function: Imaging software used to scan and import documents to the Oasis system. o Platform/Host: o Operating System: o Database: PC OS400 DB2 26 Georgia Department of Administrative Services Annual Volume: Unit of Measure: FY 2007 Exp$e3n3d,9i2tu9res: 367,388/1,404,680 Documents/Pages (pages is best estimate) Consultant FTEs: Staff FTEs: 0.09 0.30 Application D: CARS+ Program or Sub-Program: Fleet Management Description of Application Function: Application to support DOAS Vehicle Rental business. o Platform/Host: o Operating System: o Database: Linux Linux Unknown Annual Volume: Unit of Measure: FY 2007 Exp$e1n1d,1i7tu4res: 1,136 Rental Invoices Consultant FTEs: 0.07 Staff FTEs: 0.05 Application E: CASE TRACKING (OSAH) Program or Sub-Program: Administrative Hearings Description of Application Function: Tracks case by docket number and ID by agency and case types. o Platform/Host: o Operating System: o Database: Browser-based Windows 2003 SQL Annual Volume: Unit of Measure: FY 2007 Exp$2e0n0d,4it4u0res: 31,250 Cases Consultant FTEs: 0.25 Staff FTEs: 1.00 Application F: CHECKWORKS Program or Sub-Program: Risk Management Description of Application Function: Check writing process for RMS that works along with the Oasis system. o Platform/Host: o Operating System: o Database: PC Mainframe Oracle 27 Georgia Department of Administrative Services Annual Volume: Unit of Measure: FY 2007 Exp$e1n4d,9i0tu8res: 118,332 Checks Consultant FTEs: 0.03 Staff FTEs: 0.14 Application G: CONTENT MANAGER Program or Sub-Program: Risk Management Description of Application Function: Visual Document Archive. o Platform/Host: o Operating System: o Database: PC OS400 DB2 Annual Volume: Unit of Measure: FY 2007 Exp$e4n7d,5i4tu7res: 467,646 Documents Indexed. Consultant FTEs: 0.05 Staff FTEs: 0.53 Application H: CONTRACT MANAGEMENT Program or Sub-Program: Risk Management Description of Application Function: ASP solution to track renewal dates for contracts. o Platform/Host: o Operating System: o Database: Host Quickbase Host Annual Volume: Unit of Measure: FY 2007 Exp$e4n,d66it3ures: 107 Contracts Consultant FTEs: 0.00 Staff FTEs: 0.06 Application I: DOAS CUSTOMER SURVEY (HOWS MY SERVICE) Program or Sub-Program: Administration Description of Application Function: Internal & external customer feedback. o Platform/Host: Host o Operating System: Quickbase 28 Georgia Department of Administrative Services o Database: Host Annual Volume: Unit of Measure: FY 2007 Exp$e2n8d,8i1tu9res: 1,480/60,811 Responses/Hits Consultant FTEs: 0.05 Staff FTEs: 0.29 Application J: DOAS CENTRAL CUSTOMER DATABASE (UNDER DEVELOPMENT) Program or Sub-Program: Administration Description of Application Function: Application to track DOAS customers. o Platform/Host: o Operating System: o Database: Host Quickbase Host Annual Volume: Unit of Measure: FY 2007 Exp$e1n6d,2i3tu0res: Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.20 Application K: DONEE ELIGIBILITY TRACKING SYSTEM Program or Sub-Program: Surplus Property Description of Application Function: Application to track companies that are allowed to purchase products from surplus that includes work flow to automatically notifying users and customers throughout the process. o Platform/Host: o Operating System: o Database: Host Quickbase Host Annual Volume: Unit of Measure: FY 2007 Exp$e2n5d,1i6tu1res: 51 Donees Consultant FTEs: 0.00 Staff FTEs: 0.32 Application L: AMP PROJECT Program or Sub-Program: State Purchasing Description of Application Function: 29 Georgia Department of Administrative Services PeopleSoft asset management system. o Platform/Host: o Operating System: o Database: Annual Volume: Unit of Measure: FY 2007 Ex$p1e,8n5d2i,t4u7r3es: Not Reported Not Reported Consultant FTEs: 8.53 Staff FTEs: 3.63 Application M: EMPLOYEE EXPOSURE QUESTIONNAIRE Program or Sub-Program: Administration Description of Application Function: The Employee Exposure Questionnaire is used to gather "position count" information annually from registered users of state agencies, boards, authorities, commissions, etc. This information is used as part of the formula to calculate certain insurance premiums. o Platform/Host: o Operating System: o Database: Sun Unix Oracle Annual Volume: Unit of Measure: FY 2007 Exp$e4n6d,4i8tu5res: 151 # of responses. Consultant FTEs: 0.17 Staff FTEs: 0.36 Application N: EMPLOYEE JOURNAL (TO BE REPLACED) Program or Sub-Program: Administration Description of Application Function: Employee Performance Reporting. o Platform/Host: o Operating System: o Database: Host Quickbase Host Annual Volume: Unit of Measure: FY 2007 Exp$e1n1d,5i5tu2res: Not Reported Not Reported Consultant FTEs: 0.05 Staff FTEs: 0.07 30 Georgia Department of Administrative Services Application O: E-PROCUREMENT PEOPLESOFT Program or Sub-Program: State Purchasing Description of Application Function: The procurement transformation initiative involving six new modules of PeopleSoft for the State Purchasing Division. o Platform/Host: o Operating System: o Database: Apps Mainframe Oracle Annual Volume: Unit of Measure: FY 2007 Exp$8e3n8d,6it5u9res: Not Reported Not Reported Consultant FTEs: 3.33 Staff FTEs: 2.08 Application P: E-QUOTE Program or Sub-Program: State Purchasing Description of Application Function: Web-based tool for bid solicitation and vendor response for purchases under $50k. o Platform/Host: o Operating System: o Database: Sun Unix Oracle Annual Volume: Unit of Measure: FY 2007 Exp$1e0n8d,7it2u4res: 953/35,263/856 # of Quotes/# of eMail Notices/# of Bid Responses Consultant FTEs: Staff FTEs: 0.34 0.90 Application Q: FAXBACK Program or Sub-Program: Administration Description of Application Function: Allows faxing capabilities from within Microsoft Outlook. o Platform/Host: o Operating System: o Database: FileServer Win2K Not Reported Annual Volume: Unit of Measure: 39,600 Faxes 31 Georgia Department of Administrative Services FY 2007 Expenditures: $17,003 Consultant FTEs: 0.14 Staff FTEs: 0.02 Application R: FLEET INVENTORY MANAGEMENT WEBSITE Program or Sub-Program: Fleet Management Description of Application Function: Inventory tracking system for Office of Fleet Management. o Platform/Host: o Operating System: o Database: Apps server Unix Oracle Annual Volume: Unit of Measure: FY 2007 Exp$e2n1d,5i4tu5res: 26,362 Vehicles Consultant FTEs: 0.07 Staff FTEs: 0.18 Application S: IES (CONXONS) Program or Sub-Program: Administration Description of Application Function: DOAS intranet website. o Platform/Host: o Operating System: o Database: Solaris Unix Oracle Annual Volume: Unit of Measure: FY 2007 Exp$e8n3d,7i8tu4res: 323,939/256 Hits/Users Consultant FTEs: 0.57 Staff FTEs: 0.28 Application T: MAIL & COURIER Program or Sub-Program: Mail & Courier Description of Application Function: Application to support DOAS Courier Service. o Platform/Host: o Operating System: o Database: Fileserver Win2K Access Annual Volume: 829 32 Georgia Department of Administrative Services Unit of Measure: FY 2007 Exp$e1n7d,4i4tu6res: # of Invoices Consultant FTEs: 0.07 Staff FTEs: 0.12 Application U: MOTOR POOL GASBOY Program or Sub-Program: Fleet Management Description of Application Function: Desktop based software to control fuel pricing from supplier. o Platform/Host: o Operating System: o Database: PC Win2K SQL Annual Volume: Unit of Measure: FY 2007 Expe$n8d6i4tures: 189 # of Invoices Consultant FTEs: 0.01 Staff FTEs: 0.00 Application V: MV1 Program or Sub-Program: Fleet Management Description of Application Function: Web application to provide online tracking of authorization and usage of State vehicles. o Platform/Host: o Operating System: o Database: Solaris Unix Oracle Annual Volume: Unit of Measure: FY 2007 Expenditures: $12,775 2,960 Forms for Assigned Vehicles Only Consultant FTEs: 0.06 Staff FTEs: 0.09 Application W: MY INVENTORY Program or Sub-Program: Administration Description of Application Function: Employee assigned inventory o Platform/Host: o Operating System: o Database: Solaris Unix Oracle 33 Georgia Department of Administrative Services Annual Volume: Unit of Measure: FY 2007 Exp$e9n,d47it4ures: 1,190 Assets Consultant FTEs: 0.08 Staff FTEs: 0.02 Application X: OASIS Program or Sub-Program: Risk Management Description of Application Function: Custom coded claims management system. o Platform/Host: o Operating System: o Database: Solaris Unix Oracle Annual Volume: Unit of Measure: FY 2007 Exp$4e4n2d,9it6u2res: 473,128/16,337 Transactions/Claims Consultant FTEs: 0.48 Staff FTEs: 2.07 Application Y: PEOPLESOFT INTERFACT SUPPORT Program or Sub-Program: Administration Description of Application Function: Billing data in upload format to PeopleSoft. o Platform/Host: o Operating System: o Database: Apps Unix Oracle Annual Volume: Unit of Measure: FY 2007 Exp$e2n9d,5i2tu3res: 3,360 Invoices Consultant FTEs: 0.07 Staff FTEs: 0.28 Application Z: PROCUREMENT REGISTRY Program or Sub-Program: State Purchasing Description of Application Function: Statewide procurement/purchasing for all commodities except IT related procurements. o Platform/Host: Sun o Operating System: Unix 34 Georgia Department of Administrative Services o Database: Oracle Annual Volume: Unit of Measure: FY 2007 Exp$e6n6d,4i0tu0res: 4,766/1,278,944 Bids posted/# of Hits Consultant FTEs: 0.37 Staff FTEs: 0.33 Application AA: PROPERTY INVENTORY Program or Sub-Program: State Purchasing Description of Application Function: Program written to track and monitor state property. o Platform/Host: o Operating System: o Database: Sun Unix Oracle Annual Volume: Unit of Measure: FY 2007 Exp$e6n1d,3i0tu9res: 246/14,387/$22.2 Billion Invoice/Items/Dollars Consultant FTEs: 0.19 Staff FTEs: 0.51 Application AB: RAMS Program or Sub-Program: Risk Management Description of Application Function: Enables users to create their own Risk Management reports. o Platform/Host: o Operating System: o Database: Solaris Unix Oracle Annual Volume: Unit of Measure: FY 2007 Exp$e2n3d,4i8tu2res: Not Reported Not Reported Consultant FTEs: 0.12 Staff FTEs: 0.13 Application AC: RAPID COPY SERVICES Program or Sub-Program: Mail & Courier Description of Application Function: Provides document reproduction/printing options for state entities. o Platform/Host: Unix 35 Georgia Department of Administrative Services o Operating System: Unix o Database: Oracle Annual Volume: Unit of Measure: FY 2007 Exp$e9n,d51it6ures: 1,822/268/953,264/$104,418 Website Work Requests/Orders/ Volume/Revenue(Xerox) Consultant FTEs: Staff FTEs: 0.05 0.05 Application AD: REPORT MY DRIVING Program or Sub-Program: Fleet Management Description of Application Function: An online tool for use in reporting positive or negative incidents involving the use of state of Georgia government vehicles. o Platform/Host: o Operating System: o Database: Apps Server/Host Unix/Quickbase Oracle/Host Annual Volume: Unit of Measure: FY 2007 Exp$e1n2d,5i5tu7res: 1,119 Reports Consultant FTEs: 0.05 Staff FTEs: 0.08 Application AE: RESERVE A CAR Program or Sub-Program: Fleet Management Description of Application Function: Website to allow state agencies to reserve a car through Enterprise Rental Company. o Platform/Host: o Operating System: o Database: Apps Server UNIX Oracle Annual Volume: Unit of Measure: FY 2007 Exp$e1n0d,9i2tu0res: Not Reported Not Reported Consultant FTEs: 0.04 Staff FTEs: 0.08 Application AF: RMS SECURED POLICIES Program or Sub-Program: Risk Management 36 Georgia Department of Administrative Services Description of Application Function: Website for Risk Management that provides a secure method for sharing policies on the web. o Platform/Host: o Operating System: o Database: Apps Server Unix Oracle Annual Volume: Unit of Measure: FY 2007 Exp$e6n5d,1i4tu6res: 11 Policies Consultant FTEs: 0.57 Staff FTEs: 0.05 Application AG: RMS WEB REPORTS (UNDER DEVELOPMENT) Program or Sub-Program: Risk Management Description of Application Function: Secured reports for RMS Agency Coordinators. o Platform/Host: o Operating System: o Database: Apps Server Unix Oracle Annual Volume: Unit of Measure: FY 2007 Exp$e1n3d,0i6tu9res: Not Reported Not Reported Consultant FTEs: 0.08 Staff FTEs: 0.06 Application AH: SHAREPOINT (UNDER DEVELOPMENT) Program or Sub-Program: State Purchasing Description of Application Function: Collaboration, records management platform used throughout DOAS to share data, track records historically and build workflow behind work processes. o Platform/Host: o Operating System: o Database: Windows 2003 MS WIN SQL Annual Volume: Unit of Measure: FY 2007 Exp$1e4n4d,5it5u8res: Not Reported Not Reported Consultant FTEs: 1.00 Staff FTEs: 0.47 37 Georgia Department of Administrative Services Application AI: STATEWIDE CONTRACTS Program or Sub-Program: State Purchasing Description of Application Function: Establishes competitive statewide contracts for a wide variety of products, services, and equipment. o Platform/Host: o Operating System: o Database: Apps Server Unix Oracle Annual Volume: Unit of Measure: FY 2007 Exp$e8n,d06it1ures: 81 Contracts accessed. Consultant FTEs: 0.04 Staff FTEs: 0.04 Application AJ: SURPLUS (FOXPRO) Program or Sub-Program: Surplus Property Description of Application Function: Statewide asset/property redistribution of surplused property. o Platform/Host: o Operating System: o Database: PC Win2K FoxPro Annual Volume: Unit of Measure: FY 2007 Exp$e4n1d,7i3tu3res: 1,898/61,910 Transactions/PCS Consultant FTEs: 0.33 Staff FTEs: 0.08 Application AK: SURPLUS PROPERTY Program or Sub-Program: Surplus Property Description of Application Function: Capture and manage internet sales transactions. o Platform/Host: o Operating System: o Database: Host Quickbase Host Annual Volume: Unit of Measure: FY 2007 Expenditures: 3,196/4,280 Transactions/PCS Consultant FTEs: Staff FTEs: 38 Georgia Department of Administrative Services $39,923 0.07 0.41 Application AL: QED (TREASURY) Program or Sub-Program: Treasury & Fiscal Services Description of Application Function: System to track revenues and investments. o Platform/Host: o Operating System: o Database: Sun/Solaris Unix Proprietary Annual Volume: Unit of Measure: FY 2007 Exp$1e1n9d,0it1u1res: 76,000 Transactions Consultant FTEs: 1.09 Staff FTEs: 0.00 Application AM: BONDEDGE (TREASURY) Program or Sub-Program: Treasury & Fiscal Services Description of Application Function: Develop and test investment strategies. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 Exp$e5n1d,8i4tu0res: Not Reported Not Reported Consultant FTEs: 0.48 Staff FTEs: 0.00 Application AN: BLOOMBERG (TREASURY) Program or Sub-Program: Treasury & Fiscal Services Description of Application Function: Investment market news and analysis. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: Not Reported Not Reported 39 Georgia Department of Administrative Services FY 2007 $69,243 Consultant FTEs: 0.65 Staff FTEs: 0.00 Application AO: VEHICLE INVENTORY SYSTEM Program or Sub-Program: Fleet Management Description of Application Function: Program written to track and monitor state vehicles. o Platform/Host: o Operating System: o Database: AS400 OS400 DB2 Annual Volume: Unit of Measure: FY 2007 Exp$e9n,d99it3ures: 350/21709 Invoices printed/Vehicles Consultant FTEs: 0.00 Staff FTEs: 0.13 Application AP: VEHICLE RENTAL COST COMPARISON Program or Sub-Program: State Purchasing Description of Application Function: Motor Pool web-based online Vehicle Rental Costs Comparison; Motor Pool; Private; & personal vehicle usages. o Platform/Host: o Operating System: o Database: Apps Server Unix Oracle Annual Volume: Unit of Measure: FY 2007 Exp$e1n3d,3i5tu1res: Not Available Not Reported Consultant FTEs: 0.04 Staff FTEs: 0.14 Application AQ: VENDOR PROTEST Program or Sub-Program: State Purchasing Description of Application Function: Web application to register all vendors doing business with the State of Georgia. o Platform/Host: o Operating System: o Database: Host Quickbase Host 40 Georgia Department of Administrative Services Annual Volume: Unit of Measure: FY 2007 Exp$e2n1d,8i0tu9res: 116 Protests Consultant FTEs: 0.00 Staff FTEs: 0.27 Application AR: VENDOR REGISTRY Program or Sub-Program: State Purchasing Description of Application Function: Web application to register all vendors doing business with the State of Georgia. o Platform/Host: o Operating System: o Database: Sun Unix Oracle Annual Volume: Unit of Measure: FY 2007 Exp$e2n0d,9i7tu9res: 36,752/9,295 Vendors Total/Vendors Active Consultant FTEs: 0.02 Staff FTEs: 0.25 41 Georgia Department of Administrative Services Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Plotters Scanners Other Wireless Devices DESCRIPTION Dell OptiPlex GX1/GX240/GX260/GX280 Dell Latitude/NEC Cisco Cisco Pix HP HP 1100/1200/1300/2100 HP HP Scanjet Monitors (CRT) Security Camera System Digital Projectors Media Mixers/Audio Devices E-Cabinet Snap Drives Milner Voice Data Response QUANTITY 400 153 56 1 33 8 21 234 2 5 10 1 2 13 1 2 1 61 1,004 Capitalized Asset Value of IT Equipment: $952,821 General Age and Condition of Equipment: Description of condition. Most equipment is 1-5 years old and in good to like-new condition. Several workstations are passed warranty but retained for business needs. Network switches and routers are over seven years old. Upgrade needed. All production workstation CPUs and monitors are less than 2 years old. More than half of listed workstation CPUs are scheduled for surplus. 42 State of Georgia Information Technology Expenditures Report Fiscal Year 2007 For Period July 1, 2006 June 30, 2007 Georgia Technology Authority 0 Georgia Technology Authority Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision A more efficient and responsive government through the innovative use of technology. Agency Mission To deliver secure, reliable technology services and solutions, and provide guidance and oversight that lead to sound decisions for Georgia government. Agency Strategic Goals Recommend a management and delivery model (with alternatives) for IT infrastructure services for GTA and 12 leading agencies by December 31, 2007. Complete the GTA business model by September 30, 2007. Develop and implement critical investment management components for 13 of the top 30 agencies (by IT spend) by June 30, 2008. 43 Georgia Technology Authority Agency IT Projects PROJECT A: Wireless Communities Georgia Project Description and Benefit: The goal of this project is to assist local governments in establishing wireless broadband networks. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $1,000,000 Not Reported Not Reported $4,000,000 State Funds $0 Federal/Other Funds $1,000,000 PROJECT B: 800 MHz Frequency Reconfiguration (1-120 channel) o Project Description and Benefit: This federally mandated initiative will move GTA's three 800 MHz systems off their current frequencies to new federally mandated frequencies. All costs are being borne by Sprint/Nextel Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $0 Not Reported Not Reported $206,638 State Funds $0 Federal/Other Funds $0 PROJECT C: Unified Messaging (Voice Mail Replacement) o Project Description and Benefit: Replacement of State of Georgia's 50+ Centigram systems that include voice mail and auto attendant and memory call customers to a Unified Messaging service. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $4,000,000 Not Reported Not Reported $4,000,000 State Funds $0 Federal/Other Funds $4,000,000 PROJECT D: Portal Improvement Project (georgia.gov) o Increase the usability, functionality and effectiveness of Georgia.gov portal in order to increase the ranking of the website. 44 Georgia Technology Authority Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Not Reported Not Reported Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT E: GTA Sourcing Assessment o The Sourcing Assessment project will consist of the review of IT infrastructure and moving from GTA providing some core services to a service management environment where GTA will manage vendor(s) providing service. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding To be determined Not Reported Not Reported Not Reported State Funds Not Reported Federal/Other Funds Not Reported Agency Major IT Accomplishments GTA v.2010: A new way of doing business GTA is changing the way it does business. The goals of the effort, called GTA v.2010, are to ensure IT operations meet industry standards, manage the state's IT investments more effectively and provide greater support for the state's business needs. GTA began an in-depth look at its operations in 2006. The analysis revealed shortfalls in IT operations when compared to industry best practices. GTA lacks many of the processes and automation necessary to operate efficiently. At the same time, much of its hardware and software is running well beyond its intended life cycle. Almost half of GTA's IT infrastructure is 6-10 years old, and updating the infrastructure would require a significant capital expenditure. Many other agencies face similar challenges with their IT infrastructures. In addition to problems with IT operations, GTA must address a changing customer base. Many customers are turning to other providers for telecom services because GTA cannot keep pace with the marketplace. As a result, GTA is facing unsustainable financial losses. As part of the strategy to address these issues, GTA is sharpening its focus on key areas: project oversight; strategic planning; and policies, standards and guidelines. Further, GTA is conducting an assessment of IT infrastructure services. The thorough assessment will help to determine whether GTA should continue providing certain IT services directly or outsource them to a commercial provider. The sourcing assessment will closely examine data 45 Georgia Technology Authority center, telecom and desktop services and will be conducted with the help of an experienced vendor. The assessment presents an opportunity to address problems with IT operations in other state agencies. A total of 13 agencies are participating: Administrative Services, Community Health, Corrections, Driver Services, GBI, GTA, Human Resources, Juvenile Justice, Natural Resources, Office of Planning and Budget, Revenue, State Accounting Office, and Technical and Adult Education. The assessment will compare IT operations to industry standards. It will examine service delivery and service level targets, business continuity and disaster recovery, condition, life cycle, and cost to refresh and maintain IT assets. GTA selected TPI of Woodlands, Texas, (www.tpi.net) to assist with the assessment. TPI was chosen through competitive bidding. The company is experienced in sourcing assessments and implementations and advised the State of Texas on its data center consolidation project. The sourcing assessment will be completed by January 2008, and TPI will work with GTA to implement the resulting recommendations. State portal earns recognition Georgia state government's online presence improved dramatically over the past year, rising 25 places nationally, according to an annual study of e-government. Brown University's report on State and Federal E-government for 2007 placed Georgia 13th in the nation. Georgia ranked 38th in the study last year. Earlier in the year, the National Policy Research Council ranked georgia.gov sixth in the nation among state web sites. GTA has worked for more than 18 months to improve georgia.gov, adding the following features: Weather information, customizable by ZIP code Alerts section featuring traffic conditions, pollen counts, weather advisories Expanded list of online services Links to the most searched terms on georgia.gov Usability enhancements to meet accessibility and PDA guidelines Forms section (forms.georgia.gov) with links to the most used online forms in state government Rich Site Summary (RSS) feeds for news Language translation services on all georgia.gov and portal agency sites Ability for users to suggest new links or e-mail pages to friends or colleagues GTA also worked with other state agencies to improve their sites and establish a consistent user experience online. Wireless Communities Georgia GTA continues to provide oversight of the Wireless Communities Georgia Program, Governor Perdue's initiative to assist local governments in establishing wireless broadband networks. Seven communities received funding from the program in FY 2007: City of Augusta, $562,500 City of Decatur, $427,500 City of Dublin, $318,750 City of Milledgeville, $862,500 City of Thomasville, $500,000 Recipients are required to provide at least a 25 percent match to the funds. GTA developed the application for funds and evaluation criteria, conducted information sessions for interested communities and participated in evaluating the 17 applications submitted. The program's goals 46 Georgia Technology Authority are to promote economic development, expand educational opportunities and improve the availability and efficiency of government services. Unified Messaging GTA replaced the state's outdated voice mail systems with a Unified Messaging service that makes it easy for state employees to manage messages of all kinds. Unified Messaging works with both Centrex and Voice over IP. It combines different ways of communicating--including voice mail, faxes, calling cards, conference calls and automated attendants--in a single system and makes them all easier to manage. The service is especially beneficial to mobile employees and teleworkers. The new service is provided by Unified Arts, one of 10 companies responding to an RFP issued by GTA in 2006. The cost of the basic service is substantially less than agencies had paid for voice mail alone, and agencies do not have to purchase new equipment. Unified Messaging provides agencies with a more comprehensive and flexible service while saving an estimated $2 million per year statewide. Information Security During FY 2007, GTA conducted an assessment of agency security efforts. Among the findings: 88 Information Security Officers (ISOs) for 117 agencies 25 of 88 ISOs identified systems they oversee 25 of 84 high-impact systems have been assessed 12 of 77 moderate-impact systems have been assessed 12 of 35 low-impact systems have been assessed GTA undertook several efforts to strengthen the state's IT security throughout the year: Developed information security awareness training video to be delivered to all state employees by the State Personnel Administration Licensed and deployed a business continuity planning repository for use by all agencies Created an Information Security Officer review panel to oversee the drafting of new security policies and standards State Information Security Plan for 2007-2010 endorsed by Information Security Officers, CIO Council and IT Governance Council Created two new services to assist agencies in conducting risk assessments and developing business continuity plans Moved our 24-7 monitoring of the state's network security systems to the Multi-State Information Sharing and Analysis Center sponsored by the Department of Homeland Security Performance Measurement GTA developed metrics to monitor performance in several key areas: Network availability CICS internal response time Unisys transaction response time IBM platform availability Unisys platform availability Unix platform availability Windows platform availability Percentage of approved changes successfully installed Regional operations systems uptime (voice) 47 Georgia Technology Authority Chapter 2, Section A - Expenditures by Sub Class Account/ Subclass Description APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subtotal 501000 Regular Salaries 511000 Overtime 512000 Permanent Hourly 513000 Temporary Labor Fringe Benefits Allocation 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 518000 Unemployment Insurance 519000 Workers' Compensation 520000 Merit System Assessments 598000 Pay for Performance 599000 Lapse 300 Personal Services 610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation 301 Regular Operating Expense 722000 Motor Vehicle 303 Motor Vehicle Purchases Total Expenditures 6,553,780 3,224 350 5,769 87,808 517,724 735,590 886,201 11,679 6,918 8,809,042 1,420 567 2,361 245,543 157,022 18,524 178 13,053 28,832 1,911 5,223 762,861 51,107 1,288,601 48 Georgia Technology Authority Account/ Subclass Description 713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 304 Equipment 814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Cap Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support 305 Computer Charges 648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals 306 Real Estate Rentals 871001 Voice/Data Communication Services - GTA Computer 871002 Voice/Data Communication Services - GTA Data Network 871003 Voice/Data Communication Services - GTA Telecom 871000 Voice / Data Communication Services ( GTA ) 872001 Voice/Data Communication Services - Wire/Cable Simple 872002 Voice/Data Communication Services - Wire/Cable Complex 872003 Voice/Data Communication Services - MPLS 872004 Voice/Data Communication Services - Video 872005 Voice/Data Communication Services - Local Service 872006 Voice/Data Communication Services - Long Distance 872007 Voice/Data Communication Services - Voice Mail 872008 Voice/Data Communication Services - PBX 872009 Voice/Data Communication Services - VOIP 872010 Voice/Data Communication Services - Key System 872011 Voice/Data Communication Services - Mobile/Wireless 872012 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Other) 307 Telecommunications Total Total Expenditures 23,312 367,264 1,061,837 1,452,412 3,350 70,692 99,319 2,898 963,330 1,848,925 2,988,515 60,653 464,180 524,833 49 Georgia Technology Authority Expenditures by Sub Class (continued) Account/ Subclass Description 723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings 309 Capital Outlay 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 Professional/Technical Services - Computer/IT 852000 Professional/Technical Services - Computer/IT Expenses 312 Contracts 750000 Transfers Out 314 Transfers 690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants 315 Grants TOTAL EXPENDITURES State Funds Federal Funds Other Funds Full Time Equivalent Positions Full Time Equivalent Consultants Total Expenditures 6,339,353 1,502 84,109 6,424,964 - 21,488,367 21,488,367 101.18 9.32 50 Georgia Technology Authority Chapter 2, Section B - Expenditures by Application Applications: Description PeopleSoft PRISM & RABS (billing systems) Portal Legacy Consultant FTE's Position FTE's FY 2007 Expenditures 0.00 0.00 0.00 0.00 18.75 8.00 48.92 17.41 4,776,721 1,124,313 7,098,804 5,619,773 TOTAL Applications Expenditures TOTAL Applications Positions TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions TOTAL EXPENDITURES TOTAL POSITIONS - 93.08 9.32 8.10 9.32 101.18 18,619,611 2,868,756 21,488,367 51 Georgia Technology Authority Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) Application A PEOPLESOFT HR & FINANCIALS Program or Sub-Program: Financial Systems Description of Application Function: Statewide Financials and Human Resource Management System. o Platform/Host: o Operating System: o Database: Sun Solaris/Unix Oracle Annual Volume: Unit of Measure: FY 2007 $4,776,721 Reported by SAO Yearly financial transactions; Personnel actions; Checks produced Consultant FTEs: 0.00 Staff FTEs: 18.75 Application B PRISM/RABS Program or Sub-Program: Financial Systems Description of Application Function: Telecommunications & Data Billing System o Platform/Host: o Operating System: o Database: Sun Solaris/Unix Informix, Oracle, Access, Pro-Index Annual Volume: Unit of Measure: FY 2007 $1,124,313 91,786,154 Invoices form 1,585 entities Consultant FTEs: 0.00 Staff FTEs: 8.00 Application C PORTAL Program or Sub-Program: Application Development and Support Description of Application Function: Easy electronic access to state information and services on a statewide basis. It also provides the ability to share information and processes between state entities. o Platform/Host: o Operating System: Sun Solaris 52 Georgia Technology Authority o Database: Informix, Oracle, Access, Pro-Index Annual Volume: Unit of Measure: FY 2007 $7,098,804 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 48.92 Application D LEGACY Program or Sub-Program: Application Development and Support Description of Application Function: Easy electronic access to state information and services on a statewide basis. It also provides the ability to share information and processes between state entities. o Platform/Host: o Operating System: o Database: Sun Sun/Solaris Oracle Annual Volume: Unit of Measure: FY 2007 $5,619,773 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 17.41 53 Georgia Technology Authority Chapter 4 - Inventory & Capitalized Assets (Nancy is working on getting this information) ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Other DESCRIPTION Various models Various models Wireless Devices Blackberry, cell phone, pagers QUANTITY 3 889 224 650 117 280 2,163 Capitalized Asset Value of IT Equipment: $ 96,942,680 General Age and Condition of Equipment: Description of condition. The majority of the equipment in the data center due for replacement. A number of storage units, tape drives, servers, switches, etc. are 6+ years old or more. The general age and condition of the remaining equipment is good. 54 State of Georgia Information Technology Expenditures Report Fiscal Year 2007 For Period July 1, 2006 June 30, 2007 Georgia Department Of Agriculture 0 Georgia Department of Agriculture Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision A model Department of Agriculture with highly motivated, empowered employees leveraging technology to best protect our citizens and best promote Georgia agriculture and agribusiness. Agency Mission The mission of the Georgia Department of Agriculture is to provide excellence in services and regulatory functions, to protect and promote agriculture and consumer interests and to ensure an abundance of safe food and fiber for Georgia, America and the world by using state-of-the-art technology and a professional workforce. Agency Strategic Goals The Department will ensure fairness and price discovery in the market-place. The Department will develop mechanisms to prevent, prepare for, mitigate, respond to and recover from emergencies and/or disasters affecting Georgia agricultural products and regulated industries. The Department will increase sales and market penetration of Georgia agricultural products in domestic and international. The Department will ensure all regulated entities obtain the required licenses, certifications, registrations. The Department will have the resources necessary to perform its business functions. The Department will ensure a safe, wholesome and properly labeled food supply for consumers. The Department will ensure Georgia's regulated consumer and agricultural products and services will meet legal requirements. The Department will ensure the accuracy of all measuring devices used for commerce. The Department will reduce the risk of diseases among and from livestock, poultry and companion animal operations. 55 Georgia Department of Agriculture The Department will ensure companion animals and equine are protected from abuse and neglect. The Department will better educate and inform Georgia agribusiness and private citizens. The Department will deliver its services to its customers in the most effective and efficient manner. Agency IT Projects PROJECT A: Online Licensing Project Description and Benefit: The online licensing project is designed to increase customer access to the licensing process for the 100 plus various licenses that the department issues by legislative mandates. This will allow consumers to apply for these licenses online, 24 hours a day, and 7 days a week. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $0 RFP Needed High $400,000 + $200,000 annual maintenance State Funds $0 Federal/Other Funds $0 PROJECT B: Pesticide Project Description and Benefit: Current inspection process is accomplished using paper forms that are sent to a central location for manual entry into a data collection application. This process is inefficient and has many opportunities for transcription errors. Inspectors in this program also need computer equipment to allow them to be cross-trained to perform other field inspections performed by the Department. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $0 RFP Needed High $45,000 + $27,500 annual maintenance State Funds $0 Federal/Other Funds $0 56 Georgia Department of Agriculture PROJECT C: Animal Protection Field Automation Project Description and Benefit: Improved management and reporting of inspector activities. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $0 RFP Not Needed Medium $45,000 + $27,500 annual maintenance State Funds $0 Federal/Other Funds $0 PROJECT D: Livestock/Poultry Field Force Automation Project Description and Benefit: Current inspection process is accomplished using paper forms that are sent to a central location for manual entry into a data collection application. This process is inefficient and has many opportunities for transcription errors. Inspectors in this program also need computer equipment to allow them to be cross-trained to perform other field inspections performed by the Department. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $8,120 RFP Not Needed Medium $40,000, $39,900 for hardware, $27,500 annual maintenance State Funds $8,120 Federal/Other Funds $0 PROJECT E: Equine Field Automation Project Description and Benefit: Current inspection process is accomplished using paper forms that are sent to a central location for manual entry into a data collection application. This process is inefficient and has many opportunities for transcription errors. Inspectors in this program also need computer equipment to allow them to be cross-trained to perform other field inspections performed by the Department. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $0 RFP Not Needed Medium $45,000 + $25,700 annual maintenance State Funds Federal/Other Funds $0 $0 57 Georgia Department of Agriculture PROJECT F: Plant Protection Field Force Automation Project Description and Benefit: Current inspection process is accomplished using paper forms that are sent to a central location for manual entry into a data collection application. This process is inefficient and has many opportunities for transcription errors. Inspectors in this program also need computer equipment to allow them to be cross-trained to perform other field inspections performed by the Department. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $0 RFP Not Needed Medium $40,000 + $25,700 annual maintenance State Funds $0 Federal/Other Funds $0 PROJECT G: Plant Industry Field Force Automation Project Description and Benefit: Current inspection process is accomplished using paper forms that are sent to a central location for manual entry into a data collection. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $0 RFP Not Needed Medium $20,000 + $6,300 hardware cost $25,700 annual maintenance State Funds $0 Federal/Other Funds $0 PROJECT H: Structural Pest Project Description and Benefit: Current inspection process is accomplished using paper forms that are sent to a central location for manual entry into a data collection application. This process is inefficient and has many opportunities for transcription errors. Inspectors in this program also need computer equipment to allow them to be cross-trained to perform other field inspections performed by the Department. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $0 RFP Not Needed Medium $ 45,000 + an unknown annual maintenance cost State Funds $0 Federal/Other Funds $0 58 Georgia Department of Agriculture Agency Major IT Accomplishments Food Safety Field System Automation Successfully implemented and deployed the Garrison Enterprise Food Safety Field automation system. All inspectors are now using electronic forms for inspections. Weights Inspection Food Automation Successfully implemented and deployed the WinWam Weights component for field automation system. All inspectors are now using electronic forms for inspections. Fuel Field Automation Successfully implemented and deployed the WinWam Weights component for field automation system. All inspectors are now using electronic forms for inspections. 59 Georgia Department of Agriculture Chapter 2, Section A - Expenditures by Sub Class Account/ Subclass Description APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subtotal 501000 Regular Salaries 511000 Overtime 512000 Permanent Hourly 513000 Temporary Labor Fringe Benefits Allocation 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 518000 Unemployment Insurance 519000 Workers' Compensation 520000 Merit System Assessments 598000 Pay for Performance 599000 Lapse 300 Personal Services 610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation 301 Regular Operating Expense 722000 Motor Vehicle 303 Motor Vehicle Purchases Total Expenditures 677,553 2,011 49,391 70,152 113,512 1,100 1,654 2,499 917,872 12 138 11,553 57,851 2,426 883 884 1,331 4,801 6,648 86,527 - 60 Georgia Department of Agriculture Expenditures by Sub Class (continued) Account/ Subclass Description 616007 Equipment Inventory - not capitalized 713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 304 Equipment 625001 Discount lost 814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Cap Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support 305 Computer Charges 648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals 306 Real Estate Rentals 871001 Voice/Data Communication Services - GTA Computer 871002 Voice/Data Communication Services - GTA Data Network 871003 Voice/Data Communication Services - GTA Telecom 871000 Voice / Data Communication Services (GTA) 872001 Voice/Data Communication Services - Wire/Cable Simple 872002 Voice/Data Communication Services - Wire/Cable Complex 872003 Voice/Data Communication Services - MPLS 872004 Voice/Data Communication Services - Video 872005 Voice/Data Communication Services - Local Service 872006 Voice/Data Communication Services - Long Distance 872007 Voice/Data Communication Services - Voice Mail 872008 Voice/Data Communication Services - PBX 872009 Voice/Data Communication Services - VOIP 872010 Voice/Data Communication Services - Key System 872011 Voice/Data Communication Services - Mobile/Wireless 872012 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Other) 307 Telecommunications Total Total Expenditures 7,574 271,385 278,959 7 75,101 9,185 277,113 286,542 70,057 405,442 1,123,446 89,397 89,397 166,106 630 275,539 442,275 964 14,733 5,362 4,274 76,223 63,084 164,639 606,915 61 Georgia Department of Agriculture Expenditures by Sub Class (continued) Account/ Subclass Description 723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings 309 Capital Outlay 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 Professional/Technical Services - Computer/IT 852000 Professional/Technical Services - Computer/IT Expenses 312 Contracts 750000 Transfers Out 314 Transfers 690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants 315 Grants TOTAL EXPENDITURES State Funds Federal Funds Other Funds Full Time Equivalent Positions Full Time Equivalent Consultants Total Expenditures - 17,894 17,894 - 3,121,009 3,002,115 88,828 30,066 20.00 62 Georgia Department of Agriculture Chapter 2, Section B - Expenditures by Application Applications: Description Weights Field System Equine Field System Food Safety Field System ECotton Fuel Field System LIMS Consultant FTE's Position FTE's FY 2007 Expenditures 115,047 42,853 820,780 2,400 14,396 19,000 TOTAL Applications Expenditures TOTAL Applications Positions TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions TOTAL EXPENDITURES TOTAL POSITIONS 0.00 0.00 0.00 0.00 20.00 20.00 1,014,476 2,106,533 3,121,009 63 Georgia Department of Agriculture Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) Application A: WEIGHTS FIELD SYSTEM Program or Sub-Program: Fuel and Measures Description of Application Function: Not reported o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $115,047 Not Reported Not Reported Consultant FTEs: 0 Staff FTEs: 0 Application B: EQUINE FIELD SYSTEM Program or Sub-Program: Equine Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $42,853 Not Reported Not Reported Consultant FTEs: 0 Staff FTEs: 0 Application C: FOOD SAFETY FIELD SYSTEM Program or Sub-Program: Food Safety Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $820,780 Not Reported Not Reported Consultant FTEs: 0 Staff FTEs: 0 64 Georgia Department of Agriculture Application D: ECOTTON Program or Sub-Program: Warehouse Description of Application Function: Improved ability of auditors to reconcile inventory and sales data o Platform/Host: o Operating System: o Database: PC Windows Not Reported Annual Volume: Unit of Measure: FY 2007 $2,400 Not Reported Not Reported Consultant FTEs: 0 Staff FTEs: 0 Application E: FUEL FIELD SYSTEM Program or Sub-Program: Fuel & Measures Description of Application Function: Improved management and reporting of inspector activities o Platform/Host: o Operating System: o Database: Tablet PC Windows Access Annual Volume: Unit of Measure: FY 2007 $14,396 Not Reported Not Reported Consultant FTEs: 0 Staff FTEs: 0 Application F: LIMS Program or Sub-Program: Seed regulation and laboratories Description of Application Function: Improved tracking and reporting of laboratory samples o Platform/Host: o Operating System: o Database: Intel Windows Oracle Annual Volume: Unit of Measure: FY 2007 $19,000 Not Reported Not Reported Consultant FTEs: 0 Staff FTEs: 0 65 Georgia Department of Agriculture Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Other DESCRIPTION Various models of Dell workstations Various models of Dell laptops Various models of Cisco routers Various models of Cisco switches Cisco ASA firewalls Plotter - HP DJ 550 Motion Tables Wireless Devices QUANTITY 300 250 16 2 2 1 240 49 860 Capitalized Asset Value of IT Equipment: Not Reported General Age and Condition of Equipment: Description of condition. Equipment is 3 years old or less and in good condition. 66 State of Georgia Information Technology Expenditures Report Fiscal Year 2007 For Period July 1, 2006 June 30, 2007 Georgia Department of Banking & Finance 0 Georgia Department of Banking & Finance Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision Our Vision is to be the best financial services industry regulator in the country Progressive. Proactive. Service-Oriented. Agency Mission Our Mission is to promote safe, sound, competitive financial services in Georgia through innovative, responsive regulation and supervision. Agency Strategic Goals Ensure Fair and Progressive Regulation of Financial Institutions and Other Licenses under our Jurisdiction. Improve Communication and Service Delivery to be More Responsive to the Needs of our Customers. Maintain the Viability and Enhance the Value of State-Chartered Institutions in a Global Financial Services Environment. Monitor Emerging Issues and Risks and Respond as Necessary to Changes which may Impact our Supervisory Role and Responsibility. Foster a Culture Which Emphasizes Communication between Management and Staff, Teamwork, and Empowerment of Employees. Acquire and Retain Quality Employees and Maximize the Effectiveness and Efficiency of our Human Resources. 67 Georgia Department of Banking & Finance Agency IT Projects PROJECT A: Voice Over Internet Protocol (VOIP) Project Description and Benefit: The VOIP project will replace the aged phone system, upgrade the network circuits in our field offices and get all of our employees on a single telephony and computer network system by leveraging the existing system in the main office. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $181,000 Construction/Implementation High $181,000 State Funds $181,000 Federal/Other Funds Not Reported PROJECT B: Credit Card Acceptance Project Description and Benefit: We can now accept Visa, MasterCard, Amex and Discover for online fee payment for our licensees. This accomplishment will speed up the application process for our customers. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Complete/Maintenance Not Reported Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT C: Email Retention and Archiving Project Description and Benefit: Provide the essential auditing and oversight capabilities that legal, human resources and auditing personnel need with the email system. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported RFP not needed Planning/Analysis/Design Not Reported $10,000 State Funds Not Reported Federal/Other Funds Not Reported 68 Georgia Department of Banking & Finance PROJECT D: Upgrade Existing Firewalls Project Description and Benefit: Upgrade main office and field office firewalls to provide increased security and central management. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported RFP not needed Planning/Analysis/Design Not Reported $40,000 State Funds Not Reported Federal/Other Funds Not Reported PROJECT E: Disaster Recovery Alternatives Project Description and Benefit: Investigation of the usage of virtual servers as a disaster recovery solution. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported RFP not needed Planning/Analysis/Design Not Reported $20,000 State Funds Not Reported Federal/Other Funds Not Reported Agency Major IT Accomplishments Credit Card Acceptance We can now accept Visa, MasterCard, Amex and Discover for online fee payment for our licensees. This accomplishment will speed up the application process for our customers. E-Commerce Initiative With new applications being added monthly, our licensees now have the capability of applying; make address changes and payments online, reducing time and paperwork. Secure Email Project Using the Zix VPM product our licensees and colleagues can securely communicate with The Department via an encrypted messaging system. 69 Georgia Department of Banking & Finance Chapter 2, Section A - Expenditures by Sub Class Account/ Subclass Description APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subtotal 501000 Regular Salaries 511000 Overtime 512000 Permanent Hourly 513000 Temporary Labor Fringe Benefits Allocation 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 518000 Unemployment Insurance 519000 Workers' Compensation 520000 Merit System Assessments 598000 Pay for Performance 599000 Lapse 300 Personal Services 610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation 301 Regular Operating Expense 722000 Motor Vehicle 303 Motor Vehicle Purchases Total Expenditures 300,983 23,239 32,737 52,310 409,269 464 535 61 880 132 3,360 28 148 904 2,571 9,084 - 70 Georgia Department of Banking & Finance Expenditures by Sub Class (continued) Account/ Subclass Description 713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 304 Equipment 814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Cap Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support 305 Computer Charges 648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals 306 Real Estate Rentals 871001 Voice/Data Communication Services - GTA Computer 871002 Voice/Data Communication Services - GTA Data Network 871003 Voice/Data Communication Services - GTA Telecom 871000 Voice / Data Communication Services (GTA) 872001 Voice/Data Communication Services - Wire/Cable Simple 872002 Voice/Data Communication Services - Wire/Cable Complex 872003 Voice/Data Communication Services - MPLS 872004 Voice/Data Communication Services - Video 872005 Voice/Data Communication Services - Local Service 872006 Voice/Data Communication Services - Long Distance 872007 Voice/Data Communication Services - Voice Mail 872008 Voice/Data Communication Services - PBX 872009 Voice/Data Communication Services - VOIP 872010 Voice/Data Communication Services - Key System 872011 Voice/Data Communication Services - Mobile/Wireless 872012 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Other) 307 Telecommunications Total Total Expenditures 277,650.00 277,650.00 2,526.26 80,669.00 83,195.26 - - 71 Georgia Department of Banking & Finance Expenditures by Sub Class (continued) Account/ Subclass Description 723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings 309 Capital Outlay 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 Professional/Technical Services - Computer/IT 852000 Professional/Technical Services - Computer/IT Expenses 312 Contracts 750000 Transfers Out 314 Transfers 690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants 315 Grants TOTAL EXPENDITURES State Funds Federal Funds Other Funds Full Time Equivalent Positions Full Time Equivalent Consultants Total Expenditures - - 779,198 4.00 72 Georgia Department of Banking & Finance Chapter 2, Section B - Expenditures by Application Applications: Description Consultant FTE's Position FTE's FY 2007 Expenditures Request for Certificate of Valid Existence with payment 495 Request for Letter of Good Standing with payment 495 Bank Emergency Contact Information 495 Request for permission to use `Bank' or `Trust' in name with payment 495 Credit Union Emergency Contact Information 495 Representative Office Annual Registration Renewal with payment 495 Annual Holding Company Assessment Payments 495 Fine Payments 495 Agent List Update 495 Full-Service Check Casher License Renewal with payment 495 Registered Check Casher License Renewal with payment 495 Check Sellers Semi-Annual Reporting 495 Money Transmitters Semi-Annual Reporting 495 Request for Finger-Print Cards with payment 495 Relocation of Main Office 495 Update Personnel Contact Changes 495 Relocate a Branch Office 495 Close a Branch Office 495 Fine Payments 495 TOTAL Applications Expenditures TOTAL Applications Positions TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions TOTAL EXPENDITURES TOTAL POSITIONS 73 - 1.00 9,405 3.00 769,793 4.00 779,198 Georgia Department of Banking & Finance Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) Application A: REQUEST FOR CERTIFICATE OF VALID EXISTENCE WITH PAYMENT Program or Sub-Program: Not Reported Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Windows 2000 Windows 2000 Paradox 11 Annual Volume: Unit of Measure: 9 Number of requests for certificates FY 2007 $495 Consultant FTEs: 0.00 Staff FTEs: 0.00 Application B: REQUEST FOR LETTER OF GOOD STANDING WITH PAYMENT Program or Sub-Program: Not Reported Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Windows 2000 Windows 2000 Paradox 11 Annual Volume: Unit of Measure: 0 Number of requests for letters FY 2007 $495 Consultant FTEs: 0.00 Staff FTEs: 0.00 Application C: BANK EMERGENCY CONTACT INFORMATION Program or Sub-Program: Not Reported Description of Application Function: Not Reported 74 Georgia Department of Banking & Finance o Platform/Host: o Operating System: o Database: Windows 2000 Windows 2000 Paradox 11 Annual Volume: Unit of Measure: 275 Number of Contacts FY 2007 $495 Consultant FTEs: 0.00 Staff FTEs: 0.00 Application D: REQUEST FOR PERMISSION TO USE `BANK' OR `TRUST' IN NAME WITH PAYMENT Program or Sub-Program: Not Reported Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Windows 2000 Windows 2000 Paradox 11 Annual Volume: Unit of Measure: 12 Number of Requests FY 2007 $495 Consultant FTEs: 0.00 Staff FTEs: 0.00 Application E: CREDIT UNION EMERGENCY CONTACT INFORMATION Program or Sub-Program: Not Reported Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Windows 2000 Windows 2000 Paradox 11 Annual Volume: Unit of Measure: 64 Number of Contacts FY 2007 $495 Consultant FTEs: 0.00 Staff FTEs: 0.00 75 Georgia Department of Banking & Finance Application F: REPRESENTATIVE OFFICE ANNUAL REGISTRATION RENEWAL WITH PAYMENT Program or Sub-Program: Not Reported Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Windows 2000 Windows 2000 Paradox 11 Annual Volume: Unit of Measure: 73 Number of Payments FY 2007 $495 Consultant FTEs: 0.00 Staff FTEs: 0.00 Application G: ANNUAL HOLDING COMPANY ASSESSMENT PAYMENTS Program or Sub-Program: Not Reported Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Windows 2000 Windows 2000 Paradox 11 Annual Volume: Unit of Measure: 24 Number of Payments FY 2007 $495 Consultant FTEs: 0.00 Staff FTEs: 0.00 Application H: FINE PAYMENTS MORTGAGE RELATED Program or Sub-Program: Not Reported Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Windows 2000 Windows 2000 Paradox 11 Annual Volume: 22 76 Georgia Department of Banking & Finance Unit of Measure: Number of Payments FY 2007 $495 Consultant FTEs: 0.00 Staff FTEs: 0.00 Application I: AGENT LIST UPDATE Program or Sub-Program: Not Reported Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Windows 2000 Windows 2000 Paradox 11 Annual Volume: Unit of Measure: 0 Number of Updates FY 2007 $495 Consultant FTEs: 0.00 Staff FTEs: 0.00 Application J: FULL-SERVICE CHECK CASHER LICENSE RENEWAL WITH PAYMENT Program or Sub-Program: Not Reported Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Windows 2000 Windows 2000 Paradox 11 Annual Volume: Unit of Measure: 316 Number of Payments FY 2007 $495 Consultant FTEs: 0.00 Staff FTEs: 0.00 Application K: REGISTERED CHECK CASHER LICENSE RENEWAL WITH PAYMENT Program or Sub-Program: Not Reported Description of Application Function: Not Reported 77 Georgia Department of Banking & Finance o Platform/Host: o Operating System: o Database: Windows 2000 Windows 2000 Paradox 11 Annual Volume: Unit of Measure: 157 Number of Payments FY 2007 $495 Consultant FTEs: 0.00 Staff FTEs: 0.00 Application L: CHECK SELLERS SEMI-ANNUAL REPORTING Program or Sub-Program: Not Reported Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Windows 2000 Windows 2000 Paradox 11 Annual Volume: Unit of Measure: 0 Number of Reports Made FY 2007 $495 Consultant FTEs: 0.00 Staff FTEs: 0.00 Application M: MONEY TRANSMITTERS SEMI-ANNUAL REPORTING Program or Sub-Program: Not Reported Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Windows 2000 Windows 2000 Paradox 11 Annual Volume: Unit of Measure: 0 Number of Reports Made FY 2007 $495 Consultant FTEs: 0.00 Staff FTEs: 0.00 78 Georgia Department of Banking & Finance Application N: REQUEST FOR FINGER-PRINT CARDS WITH PAYMENT Program or Sub-Program: Not Reported Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Windows 2000 Windows 2000 Paradox 11 Annual Volume: Unit of Measure: 1,185 Number of Requests Made FY 2007 $495 Consultant FTEs: 0.00 Staff FTEs: 0.00 Application O: RELOCATION OF MAIN OFFICE Program or Sub-Program: Not Reported Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Windows 2000 Windows 2000 Paradox 11 Annual Volume: Unit of Measure: 484 Number of Updates FY 2007 $495 Consultant FTEs: 0.00 Staff FTEs: 0.00 Application P: UPDATE PERSONNEL CONTACT CHANGES Program or Sub-Program: Not Reported Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Windows 2000 Windows 2000 Paradox 11 Annual Volume: 193 79 Georgia Department of Banking & Finance Unit of Measure: Number of Updates FY 2007 $495 Consultant FTEs: 0.00 Staff FTEs: 0.00 Application Q: RELOCATE A BRANCH OFFICE Program or Sub-Program: Not Reported Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Windows 2000 Windows 2000 Paradox 11 Annual Volume: Unit of Measure: 341 Number of Updates FY 2007 $495 Consultant FTEs: 0.00 Staff FTEs: 0.00 Application R: CLOSE A BRANCH OFFICE Program or Sub-Program: Not Reported Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Windows 2000 Windows 2000 Paradox 11 Annual Volume: Unit of Measure: 0 Number of Updates FY 2007 $495 Consultant FTEs: 0.00 Staff FTEs: 0.00 Application S: FINE PAYMENTS Program or Sub-Program: Not Reported Description of Application Function: Not Reported o Platform/Host: Windows 2000 80 Georgia Department of Banking & Finance o Operating System: o Database: Windows 2000 Paradox 11 Annual Volume: Unit of Measure: 1 Number of Payments FY 2007 $495 Consultant FTEs: 0.00 Staff FTEs: 0.00 81 Georgia Department of Banking & Finance Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Scanners Other DESCRIPTION HP/Compaq Desktops Dell/HP Laptops HP/Compaq, Dell Servers TCIP and MPLS Routers Nortel 10/100/1000 Watchguard x2500 Firewall Appliance HP and Canon Printers HP, Lexmark, Brother Fujitsu, IBM Desktop Document Scanners Canon Image Runner Copier, Printer, Scanner Wireless Sprint/Nextel Blackberry PDA's QUANTITY 50 80 18 2 2 1 12 30 10 5 13 223 Capitalized Asset Value of IT Equipment: $150,000 General Age and Condition of Equipment: Description of condition. 3-5 yrs old. Equipment Good. 82 State of Georgia Information Technology Expenditures Report Fiscal Year 2007 For Period July 1, 2006 June 30, 2007 Georgia Department of Community Affairs 0 Georgia Department of Community Affairs Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision Every Georgia Community Offers A Quality Of Life Where People And Businesses Can Grow And Prosper. Agency Mission Partnering with communities to help create a climate of success for Georgia's families and businesses. Agency Strategic Goals DCA will increase the opportunities available to secure decent, safe, and affordable housing. DCA will assist in achieving local and regional initiatives which promotes job creation, growth, investment, and the development of safe and healthy communities. DCA will enhance leadership capacity at both the community and regional levels. DCA will attract, retain, and train a competent workforce. 83 Georgia Department of Community Affairs Agency IT Projects PROJECT A: Continue Pilot Implementation of Document Management System Project Description and Benefit: We have expanded the use of our records management software (TRIM) to encompass full document management for the agency. We successfully piloted the program in our HR department with positive results. A new pilot is underway in our Rental Assistance Division. If this pilot is successful, we will recommend the adoption of this technology agency wide. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $61,598 Planning/Analysis/Design Construction/Implementation High $97,308 State Funds $23,856 Federal/Other Funds $37,742 PROJECT B: Stand Up Secondary Site Equipment in Eastman, Georgia. Project Description and Benefit: At the completion of this project we will be able to continue operations in the event of a disaster or hardware failure. The necessary equipment needed to complete this project includes: server rack with accessories, one gigabit switch for server rack, two additional 24 port switches, one stand alone server (to act as a file, backup, and service center for VMware), one SAN, and three servers that will run virtual machines to handle the services mentioned above. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $95,487 Construction/Implementation High $95.487 State Funds Federal/Other Funds $0 $95,487 PROJECT C: Wireless within Central Office Project Description and Benefit: At the completion of this project, visitors will be able to access the internet without having to connect to our network. It will also allow our web development group to test visual aspects of our websites before going live. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $2,200 Construction/Implementation Medium $2,200 State Funds Federal/Other Funds $2,200 $0 84 Georgia Department of Community Affairs PROJECT D: SharePoint Services Project Description and Benefit: SharePoint will provide groups the ability to collaborate using websites and workspaces. We are in the process of setting up various SharePoint Services 3.0 test environments to research its benefits and capabilities. If we deem it useful, we may opt to purchase SharePoint Portal Server in the future. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Planning/Analysis/Design Medium Not Reported State Funds Federal/Other Funds Not Reported Not Reported Agency Major IT Accomplishments Not Reported 85 Georgia Department of Community Affairs Chapter 2, Section A - Expenditures by Sub Class Account/ Subclass Description APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subtotal 501000 Regular Salaries 502000 Annual Leave Pay 511000 Overtime 512000 Permanent Hourly 513000 Temporary Labor Fringe Benefits Allocation 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 518000 Unemployment Insurance 519000 Workers' Compensation 520000 Merit System Assessments 598000 Pay for Performance 599000 Lapse 300 Personal Services 610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation 301 Regular Operating Expense 722000 Motor Vehicle 303 Motor Vehicle Purchases Total Expenditures 670,170 1,789 48,023 69,766 112,304 2,406 2,058 906,516 57 1,191 1,463 1,458 695 36,190 5,082 46,136 - 86 Georgia Department of Community Affairs Expenditures by Sub Class (continued) Account/ Subclass Description 713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 304 Equipment 814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Capitalization Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support 305 Computer Charges 648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals 306 Real Estate Rentals 871001 Voice/Data Communication Services - GTA Computer Bill 871002 Voice/Data Communication Services - GTA Data Network Bill 871003 Voice/Data Communication Services - GTA Telecom 871000 Voice / Data Communication Services (GTA ) 872001 Voice/Data Communication Services - Wire/Cable 872002 Voice/Data Communication Services - MPLS 872003 Voice/Data Communication Services - Video 872004 Voice/Data Communication Services - Local Service 872005 Voice/Data Communication Services - Long Distance 872006 Voice/Data Communication Services - Voice Mail 872007 Voice/Data Communication Services - PBX 872008 Voice/Data Communication Services - VOIP 872009 Voice/Data Communication Services - Key System 872010 Voice/Data Communication Services - Mobile/Wireless 872011 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Other) 307 Telecommunications Total Total Expenditures 167 167 110,922 40,464 181,342 97,493 227,736 657,957 74,564 74,564 159,521 3,602 228,482 391,605 41 2 104,352 99,173 203,568 595,173 87 Georgia Department of Community Affairs Expenditures by Sub Class (continued) Account/ Subclass Description 723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings 309 Capital Outlay 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 Professional/Technical Services - Computer/IT 852000 Professional/Technical Services - Computer/IT Expenses 312 Contracts 750000 Transfers Out 314 Transfers 690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants 315 Grants TOTAL EXPENDITURES State Funds Federal Funds Other Funds Full Time Equivalent Positions Full Time Equivalent Consultants Total Expenditures - 2,589 4,112 6,701 - 2,287,214 642,247 840,723 804,244 12.00 0.00 88 Georgia Department of Community Affairs Chapter 2, Section B - Expenditures by Application Applications: Description Consultant FTE Modern Software Technology (MST) Application Oriented Design (AOD) 0.00 0.00 Loan Servicing and Account Management System (LSAMS) 0.00 Position FTE's 1.10 1.10 1.10 FY 2007 Expenditures 251,600 251,405 251,402 TOTAL Applications Expenditures TOTAL Applications Positions TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions TOTAL EXPENDITURES TOTAL POSITIONS 0.00 0.00 0.00 3.30 8.70 12.00 754,407 1,532,807 2,287,214 89 Georgia Department of Community Affairs Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) Application A: MODERN SOFTWARE TECHNOLOGY (MST) Program or Sub-Program: Section 8 Rental Assistance Description of Application Function: System used to process Section 8 rental assistance o Platform/Host: o Operating System: o Database: IBM Series IBM OS Proprietary Software Annual Volume: Unit of Measure: FY 2007 $251,600 81,470 Number of Landlord check processes Consultant FTEs: Staff FTEs: 0.00 1.10 Application B: APPLICATION ORIENTED DESIGN (AOD) Program or Sub-Program: GHFA Mortgage Programs & GHFA Affordable Housing Description of Application Function: System used to reserve mortgage loans o Platform/Host: o Operating System: o Database: Dell PowerEdge (Agency local server) Windows NT Server Proprietary Software Annual Volume: Unit of Measure: FY 2007 $251,405 3,119 Total number of loans reserved Consultant FTEs: 0.00 Staff FTEs: 1.10 Application C: LOAN SERVICING AND ACCOUNTING MANAGEMENT SYSTEM (LSAMS Program or Sub-Program: GHFA Mortgage Programs Description of Application Function: Mortgage servicing system o Platform/Host: o Operating System: o Database: AS 400 (Legacy Operating System) IBM OS Proprietary Software 90 Georgia Department of Community Affairs Annual Volume: Unit of Measure: FY 2007 $251,402 6,974 Number of loans serviced Consultant FTEs: 0.00 Staff FTEs: 1.10 91 Georgia Department of Community Affairs Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Plotters Scanners Wireless Devices DESCRIPTION QUANTITY 387 233 35 2 43 3 139 24 2 27 217 1,112 Capitalized Asset Value of IT Equipment: $ 244,567 General Age and Condition of Equipment: Description of condition. The majority of equipment is newer technology most 3 years old or less. 92 State of Georgia Information Technology Expenditures Report Fiscal Year 2007 For Period July 1, 2006 June 30, 2007 Georgia Regional Transportation Authority 0 Georgia Regional Transportation Authority Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision GRTA will operate as an open, accountable, efficient and effective public authority. GRTA will operate within a decision-making framework that values public participation. GRTA decisions shall be based upon fact-based analysis that provides the greatest public benefit for the resources invested. GRTA will work for the best interest of the region in cooperation with federal, state, regional and local partners. Agency Mission It is the mission of GRTA/Governor's Development Council (GDC) to improve Georgia's mobility, air quality and land use practices. Agency Strategic Goals To develop and maintain transportation partnerships. To expedite construction of transportation improvements. To coordinate, advocate, and implement a regional public transportation system that is multimodal, seamless and accessible to all. To influence the development of the Transportation Improvement Program and the Regional Transportation Plan such that cost-effective projects are selected for implementation. To inform land use decisions to efficiently utilize the existing and planned transportation infrastructure. 93 Agency IT Projects Not Reported Georgia Regional Transportation Authority Agency Major IT Accomplishments Not Reported 94 Georgia Regional Transportation Authority Chapter 2, Section A - Expenditures by Sub Class Account/ Subclass Description APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subtotal 501000 Regular Salaries 511000 Overtime 512000 Permanent Hourly 513000 Temporary Labor Fringe Benefits Allocation 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 518000 Unemployment Insurance 519000 Workers' Compensation 520000 Merit System Assessments 598000 Pay for Performance 599000 Lapse 300 Personal Services 610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation 301 Regular Operating Expense 722000 Motor Vehicle 303 Motor Vehicle Purchases Total Expenditures 148,619 2,901 15,471 24,838 191,830 - 95 Georgia Regional Transportation Authority Expenditures by Sub Class (continued) Account/ Subclass Description 713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 304 Equipment 814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Capitalization Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support 305 Computer Charges 648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals 306 Real Estate Rentals 871001 Voice/Data Communication Services - GTA Computer 871002 Voice/Data Communication Services - GTA Data Network 871003 Voice/Data Communication Services - GTA Telecom 871000 Voice / Data Communication Services (GTA) 872001 Voice/Data Communication Services - Wire/Cable Simple 872002 Voice/Data Communication Services - Wire/Cable Complex 872003 Voice/Data Communication Services - MPLS 872004 Voice/Data Communication Services - Video 872005 Voice/Data Communication Services - Local Service 872006 Voice/Data Communication Services - Long Distance 872007 Voice/Data Communication Services - Voice Mail 872008 Voice/Data Communication Services - PBX 872009 Voice/Data Communication Services - VOIP 872010 Voice/Data Communication Services - Key System 872011 Voice/Data Communication Services - Mobile/Wireless 872012 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Other) 307 Telecommunications Total Total Expenditures 7,059 1,482 43,956 865 6,732 12,135 72,229 - 20,929 20,929 4,205 10,364 14,569 35,497 96 Georgia Regional Transportation Authority Expenditures by Sub Class (continued) Account/ Subclass Description 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts - Private Organizations 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 871001 Voice/Data Communication Services - GTA Computer Bill 871002 Voice/Data Communication Services - GTA Data Network 871003 Voice/Data Communication Services - GTA Telecom 871000 Voice / Data Communication Services (GTA) 872001 Voice/Data Communication Services - Wire/Cable Simple 872002 Voice/Data Communication Services - Wire/Cable Complex 872003 Voice/Data Communication Services - MPLS 872004 Voice/Data Communication Services - Video 872005 Voice/Data Communication Services - Local Service 872006 Voice/Data Communication Services - Long Distance 872007 Voice/Data Communication Services - Voice Mail 872008 Voice/Data Communication Services - PBX 872009 Voice/Data Communication Services - VOIP 872010 Voice/Data Communication Services - Key System 872011 Voice/Data Communication Services - Mobile/Wireless 872012 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Other) 885 Operating Expenses Colleges TOTAL EXPENDITURES State Funds Federal Funds Other Funds Full Time Equivalent Positions Full Time Equivalent Consultants Total Expenditures 2,129 - 2,129 301,686 97 Georgia Regional Transportation Authority Chapter 2, Section B - Expenditures by Application Applications: Description Not Reported Consultant FTE's Position FTE's FY 2007 Expenditures TOTAL Applications Expenditures TOTAL Applications Positions TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions TOTAL EXPENDITURES TOTAL POSITIONS - - - - - - 301,686 301,686 98 Georgia Regional Transportation Authority Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) Not Reported 99 Georgia Regional Transportation Authority Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Scanners Other DESCRIPTION HP 8550 HP 1055CM Copiers Projectors, Copiers, Tape Library Wireless Devices QUANTITY 12 1 3 7 23 Capitalized Asset Value of IT Equipment: $ 354,856 General Age and Condition of Equipment: Description of condition. Servers are generally in good condition and less than 5 years old, which concurs with GRTA 5 year replacement cycle for servers. 100 State of Georgia Information Technology Expenditures Report Fiscal Year 2007 For Period July 1, 2006 June 30, 2007 Georgia Department of Community Health 0 Georgia Department of Community Health Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision We will be a national leader for innovative health planning, promotion, programs and services to improve community health. Agency Mission Access to affordable, quality health care in the communities. Responsible health planning and use of health care resources. Healthy behaviors and improved health outcomes. Agency Strategic Goals Medicaid Transformation Consumerism Financial Stability and Integrity of Programs Health Improvement and Disparities Resolution The Uninsured and Community Solutions 101 Georgia Department of Community Health Agency IT Projects PROJECT A: State Health Benefit Plan / Board of Regents Health Plan -- Wellpoint Project Description and Benefit: Provides claims processing and payment systems for the State Health Benefit Plan and the Board of Regents Health Plan. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Not Reported Not Reported Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT B: Pharmacy Benefits Manager (PBM) -- Express Scripts Project Description and Benefit: Provides pharmacy claims processing for Medicaid, State Health Benefit Plan and the Board of Regents Health Plan. It includes concurrent, retrospective and prospective DUR, drug rebate processing, disease management, and assistance in fraud and abuse efforts. The PBM contract is due for re-procurement with a target date of 7/1/05. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Not Reported Not Reported Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT C: Child Health Insurance Program (CHIP) Enrollment -- DHACS Project Description and Benefit: Provides administrative support to the Department's CHIP program, PeachCare for Kids. The contractor is responsible for eligibility determination, premium collection and customer service for the PeachCare program. The CHIP contract is due for re-procurement with a target date of 4/1/04. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Not Reported Not Reported Not Reported State Funds Not Reported Federal/Other Funds Not Reported 102 Georgia Department of Community Health PROJECT D: Decision Support System (DSS), Data Warehouse and Reporting -- Medstat Project Description and Benefit: The DSS accesses a database containing all paid healthcare claims for the Medicaid, SHBP and BORHP. The contractor maintains the database and provides the Department with proprietary software used to access the data and perform analysis on the health benefit plans. The integrated system of healthcare cost, utilization, and status data elements is used for planning, evaluation, forecasting and regulation. The reporting system facilitates public access to aggregated non-confidential data and reporting using the internet. The DSS contract is due for re-procurement with a target date of 7/1/05. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Not Reported Not Reported Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT E: Physician's Licensing & GBHC Credentialing System -- LicenseEase Project Description and Benefit: Allows multifaceted tracking of licenses for physicians, physician's assistants, respiratory care professionals, paramedics, cardiac technicians, acupuncturists, and auricular detoxification specialists from issuance to retirement. Also enrolls and provides credentials for GBHC providers. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Not Reported Not Reported Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT F: Georgia DHR Medicaid Eligibility Determination System -- SUCCESS Project Description and Benefit: The DHR eligibility determination system for the food stamp, TANF and Medicaid programs. Information about Medicaid eligibility is provided via systems interface to the DCH MIS system. This system is NOT maintained by DCH. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Not Reported Not Reported Not Reported State Funds Not Reported Federal/Other Funds Not Reported 103 Georgia Department of Community Health PROJECT G: Behavioral Health System -- APS Project Description and Benefit: Provides utilization management for behavioral/mental health providers through the use of an automated review system. The project involves: authorization request form revision, web application, care management interface, rules for authorization, provider data interchange, creation of documentation for provider training, development of client ID verification model, and management of state reporting requirements. This system is NOT maintained by DCH. Lifetime cost of project is unknown. This is a DHR project. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Not Reported Not Reported Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT H: SHBP Eligibility -- MEMS Project Description and Benefit: Captures and maintains information related to eligibility, enrollment, and financial activity for SHBP and TRS. The MEMS contract is due for re-procurement in 2004. RFP due 05/28/04. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Not Reported Not Reported Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT I: Web-based open enrollment Project Description and Benefit: Two web based open enrollment projects: 1) GTA, on behalf of DCH, operates a web site for retirees and teachers that acts as a MEMS interface; and 2) GMS operates a flexible benefits web site for state employees that includes a health insurance options page that also provides a feed to MEMS. This system is NOT maintained by DCH. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Not Reported Not Reported Not Reported State Funds Not Reported Federal/Other Funds Not Reported 104 Georgia Department of Community Health PROJECT J: Project Management Tools Project Description and Benefit: A performance management tool used by supervisors to develop performance plans outlining job responsibilities and expectations, to complete mid year reviews to provide feedback to employees on progress, to maintain a diary on positive and negative performance, and to complete end of the year evaluations. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Not Reported Not Reported Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT K: MMIS - MHN System Project Description and Benefit: Information system used to maintain eligibility for Medicaid/PeachCare for Kids Members and Medicaid Providers and is used to Pay health care claims for Medicaid/PeachCare for Kids eligible Members. Planning is underway for replacement system/vendor to be installed by 7/1/06. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Not Reported Not Reported Not Reported State Funds Not Reported Federal/Other Funds Not Reported Agency Major IT Accomplishments Not Reported 105 Georgia Department of Community Health Chapter 2, Section A - Expenditures by Sub Class Account/ Subclass Description APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subtotal 501000 Regular Salaries 502000 Annual Leave Pay 503000 Other Supplemental Pay 511000 Overtime 512000 Permanent Hourly Labor 513000 Temporary/Casual Labor Fringe Benefits Allocation 514000 FICA 515000 Retirement 516000 Health Insurance 517000 Personal Liability Insurance 518000 Unemployment Insurance 519000 Worker's Compensation 520000 Assessment by State Merit System 599000 Lapse 300 Personal Services 610000 Cost of Goods Sold/Purchase for Resale 611000 Postage 612000 Motor Vehicle Expense 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents - Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt expense 622000 Freight 625000 Discounts Lost 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation 301 Regular Operating Expense 722000 Motor Vehicle Purchases 303 Motor Vehicle Purchases Total Expenditures 2,815,631 43,827 (675) 29,431 414,763 209,296 293,329 468,622 1,530 2,632 9,114 4,287,500 2,091,993 4,986 1,358 238,904 137,165 54,540 13,228 44,879 25,482 2,612,535 - 106 Georgia Department of Community Health Expenditures by Sub Class (continued) Account/ Subclass Description 713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 304 Equipment 814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Cap Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support 305 Computer Charges 648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals 306 Real Estate Rentals 871001 Voice/Data Communication Services - GTA Computer 871002 Voice/Data Communication Services - GTA Data Network 871003 Voice/Data Communication Services - GTA Telecom 871000 Voice / Data Communication Services (GTA) 872001 Voice/Data Communication Services - Wire/Cable Simple 872002 Voice/Data Communication Services - Wire/Cable Complex 872003 Voice/Data Communication Services - MPLS 872004 Voice/Data Communication Services - Video 872005 Voice/Data Communication Services - Local Service 872006 Voice/Data Communication Services - Long Distance 872007 Voice/Data Communication Services - Voice Mail 872008 Voice/Data Communication Services - PBX 872009 Voice/Data Communication Services - VOIP 872010 Voice/Data Communication Services - Key System 872011 Voice/Data Communication Services - Mobile/Wireless 872011 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Other) 307 Telecommunications Total Total Expenditures 196,470 196,470 11,163 84,983 942,389 11,988 322,926 162,919 1,536,368 - 971,825 165,631 165,631 1,137,456 107 Georgia Department of Community Health Expenditures by Sub Class (continued) Account/ Subclass Description 723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings 309 Capital Outlay 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 Professional/Technical Services - Computer/IT 852000 Professional/Technical Services - Computer/IT Expenses 312 Contracts 750000 Transfers Out 314 Transfers 690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants 315 Grants TOTAL EXPENDITURES State Funds Federal Funds Other Funds Total Expenditures 353,910 8,073 236,196,172 236,558,155 - 246,328,484 33,438,890 84,799,417 Full Time Equivalent Positions Full Time Equivalent Consultants 35.30 0.00 108 Georgia Department of Community Health Chapter 2, Section B - Expenditures by Application Applications: Description Kronos Cognos HPAS - Vitech ACS Medstat Group-DSS Versa - LicenseEase ESI Pharmacy Benefits Manager *Note PBM and Express Scripts- contracts are reflected in the Department's line items. Consultant FTE's Position FTE's FY 2007 Expenditures - - 4,380 - 0.10 70,811 - 9.00 540,000 - 26.00 70,948,413 - 0.10 210,941 - - 17,250 - 0.10 22,006,986 TOTAL Applications Expenditures TOTAL Applications Positions TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions TOTAL EXPENDITURES TOTAL POSITIONS 93,798,782 - 35.30 152,529,702 - - 246,328,484 - 35.30 109 Georgia Department of Community Health Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) Application A: KRONOS Program or Sub-Program: Personnel Description of Application Function: Time and Attendance Software o Platform/Host: o Operating System: o Database: Windows Windows 2003 SQL Annual Volume: Unit of Measure: FY 2007 $4,380 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.00 Application B: COGNOS Program or Sub-Program: Financial Management Description of Application Function: Desktop dashboard tool for expenditures o Platform/Host: o Operating System: o Database: Windows Windows 2003 SQL Annual Volume: Unit of Measure: FY 2007 $70,811 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.10 Application C: HPAS - VITECH Program or Sub-Program: State Health Benefit Plan Description of Application Function: Provides eligibility, billing and accounting subsystems the State Health Benefits o Platform/Host: o Operating System: o Database: Windows Windows 2003 Oracle 110 Georgia Department of Community Health Annual Volume: Unit of Measure: FY 2007 $540,000 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 9.00 Application D: ACS Program or Sub-Program: Medicaid / PEACHCARE Description of Application Function: Implementation and operation of the claims processing and payment system for Medicaid, PeachCare, includes HIPPA and Fraud & Abuse components. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $70,948,413 40,000,000 Claims per year Consultant FTEs: 0.00 Staff FTEs: 26.00 Application E: MEDSTAT GROUP-DSS Program or Sub-Program: Medicaid / State Health Benefit Plan Description of Application Function: Decision Support System (DSS) for all DCH Plans. Provides agency wide statistical analysis of all Health Plan data for use in budgeting and forecasting. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $210,941 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.10 Application F: VERSA - LICENSEEASE Program or Sub-Program: Health Care Regulation & Licensing Description of Application Function: 111 Georgia Department of Community Health Operation of Physician Profiling. Allows multifaceted tracking of licenses of Health professionals, for the Composite Board of Medical Examiners. Also provides credentials for GBHC providers. o Platform/Host: o Operating System: o Database: LAN Windows 2003 Oracle 9i Annual Volume: Unit of Measure: FY 2007 $17,250 20,000 Transactions per year Consultant FTEs: 0.00 Staff FTEs: 0.00 Application G: ESI PHARMACY BENEFITS MANAGER Program or Sub-Program: Medicaid / State Health Benefit Plan Description of Application Function: Pharmacy Benefits Manager (PBM) provides pharmacy claims processing for Medicaid, State Health Benefit Plan and the Board of Regents Health Plan. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $22,006,986 29,000,000 Claims Per Year Consultant FTEs: 0.00 Staff FTEs: 0.10 112 Georgia Department of Community Health Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Appliances Switches Firewalls Network printers Workstation printers Monitors Scanners Digital Projectors Tape Library Telephony System DESCRIPTION HP dc5100/HP dc5700 Dell Latitude D820/620/Precision M65 HP DL360, Dell Voltage/CipherTrust Ironmail Layer 3 Communications Layer 3 Communications Hewlett-Packard 4700 Hewlett-Packard LaserJet 1320/1600/2015/3005 HP Hewlett-Packard Infocus LP70+, Infocus LP640 HP Avaya\Combest QUANTITY 336 89 9 7 38 2 11 159 155 24 6 2 1 Wireless Devices: Blackberries 105 944 Capitalized Asset Value of IT Equipment: $1,487,820 General Age and Condition of Equipment: Description of condition. 1 year good 113 State of Georgia Information Technology Expenditures Report Fiscal Year 2007 For Period July 1, 2006 June 30, 2007 Georgia Department of Corrections 0 Georgia Department of Corrections Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision The Georgia Department of Corrections is the best corrections system in the nation at protecting citizens from convicted offenders and at providing effective opportunities for the offenders to achieve positive change. We are a leader and partner in making Georgia safer, healthier, better educated, growing, and best managed state. Agency Mission The Georgia Department of Corrections protects and serves the public as a professional organization by effectively managing offenders while helping to provide a safe and secure environment for the citizens of Georgia. Agency Strategic Goals Sustaining a values-based organization. Operating safe facilities. Providing effective community supervision of offenders. Securing restitution for victims. Ensuring the well-being of employees. Creating opportunities for restoration to offenders. Partnering with other Public Safety agencies 114 Georgia Department of Corrections Agency IT Projects PROJECT A: Ongoing Legacy Systems Replacement Project Description and Benefit: GDC currently has several critical applications that were developed in the 1960s to early 1990s. These legacy applications are now on unsupported databases and operating systems. GDC has for the past four years been in the process of moving all computer systems to modern technologies. Through a thorough analysis of the effected business areas, using new technology platforms, these critical business areas can be provided with new improved systems that will continue to meet the needs of GDC. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $1,300,000 Planning/Analysis/ Design/ Construction/Implementation High $ 1,300,000 State Funds $1,300,000 Federal/Other Funds $0 PROJECT B: Emerging Technology Initiative Project Description and Benefit: The use of emerging technologies such as Linux allows us to design and test an alternative desktop, office suit and server infrastructure, for one or more divisions in our agency. This alternative will be built with open source, vendor and Linux software and thin-client hardware. The potential for lower total cost of ownership (TCO) and reduced licensing cost are the driving factors. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported RFP Not Needed Planning/Analysis/Design Medium Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT C: Offender Tracking Information System (OTIS) to Scribe Interface Project Description and Benefit: The Goal of the OTIS Replacement Project is to leverage targeted "above -and -beyond" funding to complete the SCRIBE modules necessary to replace the functionality contained in the OTIS mainframe environment, while significantly re-engineering supported business processes. This project will migrate all Offender Tracking Information System functions to SCRIBE. The GDC strategic direction for information systems is an end-to-end enterprise corrections system (SCRIBE) that includes administrative, operational, executive, and offender functions. This strategic direction has been successful to date, in that 68% of the initial planned development is complete. Thirty-nine of fifty-seven of the originally planned SCRIBE modules have been developed by Corrections baseline 115 Georgia Department of Corrections development staff since calendar 2000. Thirty-four are in use; five are in the implementation stage. Development work continues on additional modules. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $5,800,000 RFP Not Needed Planning/Analysis/Design/ Construction/Implementation High $5,800,000 State Funds $5,800,000 Federal/Other Funds $0 PROJECT D: Upgrade of Desktop Security Project Description and Benefit: 6000 PCs were patched with the latest Microsoft Windows 200 Security Patch. Symantic Anti virus software was upgraded from Version 9 to Version 10. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $45,000 RFP Not Needed Complete/Maintenance Medium $45,000 State Funds $45,000 Federal/Other Funds $0 PROJECT E: PDA Expansion Project Description and Benefit: To improve levels of communication with in the Department, Wardens for all State Prisons were issued Blackberry PDA devices that allowed for remote access to email notifications. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $16,000 RFP Not Needed Complete/Maintenance Medium $16,000 State Funds $16,000 Federal/Other Funds $0 PROJECT F: Conversion of voice mail boxes to Unified Arts system per GTA contract Project Description and Benefit: All existing voicemail boxes for GDC phone lines were converted to the new GTA contract vendor system, Unified Arts. All voice mail box users 116 Georgia Department of Corrections were required to register there voice mail box on the Unified Arts system. Registration instructions, training on use and monitoring for compliance were completed by Telecom section of OIT. Overall pricing for voicemail boxes decreased creating a savings in Telecom funds for FY 2007. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $70,000 Complete/Maintenance High $70,000 State Funds $70,000 Federal/Other Funds $0 PROJECT G: Public Web Higher Availability Project Description and Benefit: OIT embarked on a project to ensure a high degree of availability for users of the GDC Public Website. To achieve this goal, OIT staff created a redundant infrastructure that mirrors the components that make up the GDC Public Website. The redundant components reside in a separate physical location. These components are automatically updated in parallel with the "live" site, and as such, function as a "warm standby". This ensures that in the event of a catastrophic failure, the Agency will be able to restore service within a significantly reduced period of time. The intended goal is to be able to restore any single failed component to service within a two-hour recovery window. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $25,000 Complete/Maintenance High $25,000 State Funds $25,000 Federal/Other Funds $0 PROJECT H: GIS Validation Project Project Description and Benefit: Project to enhance the SCRIBE system by providing an automated, real time interface for the validation of addresses provided by Offenders. The advantage of this process is that by using real time interface the system will validate any address against current US Postal service data to ensure that the address in question is a "deliverable" location. The user will be automatically informed when an address is incomplete thereby ensuring more accurate data and enhanced public safety through better Offender accountability. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $50,000 Construction/Implementation Medium $50,000 State Funds $50,000 Federal/Other Funds $0 117 Georgia Department of Corrections PROJECT I: OTIS to SCRIBE Middleware Project Project Description and Benefit: Project to develop a real time interface between SCRIBE and OTIS to assist in the execution of the GDC strategic plan to migrate functionality from OTIS to SCRIBE. An automated interface will allow key data processes in the OTIS mainframe to continue uninterrupted as GDC users begin to use new replacement processes implemented in the SCRIBE system. This interface will prevent the need for users to perform double data entry when the Agency is undergoing the migration process from OTIS to SCRIBE. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $35,000 Construction/Implementation Medium $35,000 State Funds $35,000 Federal/Other Funds $0 PROJECT J: Novell GroupWise Email System Upgrade Project Description and Benefit: Provide higher availability through version 7.0 upgrade of the Network Email System, design clustering and redundancy for systems and performance, and implement design and integration for email and mobile connectivity. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $25,000 Complete/Maintenance High $25,000 State Funds $25,000 Federal/Other Funds $0 PROJECT K: Offender Spam Screening Project Description and Benefit: Complete Proventia M50 Spam screening and intrusion prevention system at the network perimeter edge. To provide firewall inspection, gateway anti-spam, secure and filter the network systems from spam email and comprehensive security. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $25,000 Complete/Maintenance Medium $25,000 State Funds Federal/Other Funds $25,000 $0 118 Georgia Department of Corrections PROJECT L: SCRIBE Production Upgrade Project Description and Benefit: Completed the upgrade of the production Oracle database systems to the 10g version. Implemented 64bit OS versions for the performance and reliability. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $30,000 Complete/Maintenance Medium $30,000 State Funds $30,000 Federal/Other Funds $0 PROJECT M: PC Refresh Project Description and Benefit: Completing a refresh of 1,400 PC systems, currently at end of life cycle. Utilizing standard configurations for quality control and best practices. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $1,050,000 Construction/Implementation Medium $1,050,000 State Funds $1,050,000 Federal/Other Funds $0 Agency Major IT Accomplishments Upgrade of Desktop Security 6000 PCs were patched with the latest Microsoft Windows 200 Security Patch. Symantic Anti virus software was upgraded from Version 9 to Version 10. PDA Expansion To improve levels of communication with in the Department, Wardens for all State Prisons were issued BlackBerry PDA devices that allowed for remote access to email notifications. Conversion of voice mail boxes to Unified Arts system per GTA contract All existing voicemail boxes for GDC Phone lines were converted to the new GTA contract vendor system, Unified Arts. All voice mail box users were required to register there voice 119 Georgia Department of Corrections mail box on the Unified Arts system. Registration instructions, training on use and monitoring for compliance were completed by Telecomm section of OIT. Dell Remote Access Card (DRAC) Network Management will be installing and or upgrading the DRAC cards in the servers of the State Prisons and Centers through the Agency's infrastructure. This upgrade will increase the ability of the Network Management to access servers remotely for maintenance, upgrades, and back up functions. Public Web Higher Availability OIT embarked on a project to ensure a high degree of availability for users of the GDC Public Website. To achieve this goal, OIT staff created a redundant infrastructure that mirrors the components that make up the GDC Public Website. The redundant components reside in a separate physical location. These components are automatically updated in parallel with the "live" site, and as such, function as a "warm standby". This ensures that in the event of a catastrophic failure, the Agency will be able to restore service within a significantly reduced period of time. The intended goal is to be able to restore any single failed component to service within a two-hour recovery window. Novell GroupWise Email System Upgrade Provide higher availability through version 7.0 upgrade of the Network Email System. Designed clustering and redundancy for systems and performance. Implementing design and integration for email and mobile connectivity. Spam Screening Complete Proventia M50 Spam screening and intrusion prevention system at the network perimeter edge. Setup to provide stateful firewall inspection, gateway anti-spam, secure and filter the network systems from spam email and comprehensive security. SCRIBE Production Upgrade Completed the upgrade of the production Oracle database systems to the 10g version. Implemented 64bit OS versions for the performance and reliability. 120 Georgia Department of Corrections Chapter 2, Section A - Expenditures by Sub Class Account/ Subclass Description APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subtotal 501000 Regular Salaries 511000 Overtime 512000 Permanent Hourly 513000 Temporary Labor Fringe Benefits Allocation 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 518000 Unemployment Insurance 519000 Workers' Compensation 520000 Merit System Assessments 598000 Pay for Performance 599000 Lapse 300 Personal Services 610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation 301 Regular Operating Expense 722000 Motor Vehicle 303 Motor Vehicle Purchases Total Expenditures 3,757,998 272,735 397,058 628,074 - 5,055,865 41,175 - 44,923 8,193 520 55 7,599 7,358 109,823 - 121 Georgia Department of Corrections Expenditures by Sub Class (continued) Account/ Subclass Description 713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 304 Equipment 814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Cap Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support 305 Computer Charges 648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals 306 Real Estate Rentals 871001 Voice/Data Communication Services - GTA Computer 871002 Voice/Data Communication Services - GTA Data Network 871003 Voice/Data Communication Services - GTA Telecom 871000 Voice / Data Communication Services (GTA) 872001 Voice/Data Communication Services - Wire/Cable 872002 Voice/Data Communication Services - MPLS 872003 Voice/Data Communication Services - Video 872004 Voice/Data Communication Services - Local Service 872005 Voice/Data Communication Services - Long Distance 872006 Voice/Data Communication Services - Voice Mail 872007 Voice/Data Communication Services - PBX 872008 Voice/Data Communication Services - VOIP 872009 Voice/Data Communication Services - Key System 872010 Voice/Data Communication Services - Mobile/Wireless 872011 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Other) 307 Telecommunications Total Total Expenditures 176,888 176,888 564,374 57,930 2,088,447 - 1,384,327 42,283 - 4,137,362 - 3,668,799 1,392,051 3,968,592 9,029,442 26,728 3,141 7,641 220 391 304,061 4,405 346,587 9,376,029 122 Georgia Department of Corrections Expenditures by Sub Class (continued) Account/ Subclass Description 723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings 309 Capital Outlay 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 Professional/Technical Services - Computer/IT 852000 Professional/Technical Services - Computer/IT Expenses 312 Contracts 750000 Transfers Out 314 Transfers 690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants 315 Grants TOTAL EXPENDITURES State Funds Federal Funds Other Funds Full Time Equivalent Positions Full Time Equivalent Consultants Total Expenditures - 2,430,897 - 2,430,897 - 21,364,826 19,263,859 2,100,968 67.00 40.00 123 Georgia Department of Corrections Chapter 2, Section B - Expenditures by Application Description Autocall Captiva Care & Custody CARES COMPAS Contract Tracking Data Transfer 500 Death Tracking Escape Recapture Program Farm Project Farm Works FireHouse Fleet Anywhere Food Services Garage Utility GDC Public Website Offender Tracking Information System (OTIS) Rx Pro Scribe Special Operations Log Telecommunications Info Billing Syst. (TIBS) Consultant FTE's 0.18 0.75 0.67 0.18 0.18 0.18 0.18 0.18 0.18 0.18 0.18 0.18 0.18 0.67 0.18 1.00 1.00 0.67 1.00 0.18 0.18 Position FTE's 0.41 1.89 1.67 0.41 0.41 0.41 0.41 0.41 0.41 0.41 0.41 0.41 0.41 1.67 0.41 1.80 1.80 1.67 1.80 0.41 0.41 FY 2007 Expenditures 31,609 89,908 79,919 31,609 31,609 31,609 31,609 31,609 31,609 31,609 31,609 31,609 31,609 79,919 31,609 159,838 159,838 79,919 159,838 31,609 31,609 TOTAL Applications Expenditures TOTAL Applications Positions TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions TOTAL EXPENDITURES TOTAL POSITIONS 8.28 31.72 40.00 18.04 48.96 67.00 1,251,705 20,113,121 21,364,826 124 Georgia Department of Corrections Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) Application A: AUTOCALL Program or Sub-Program: Admin support - SP Description of Application Function: Used to schedule and track inmate diagnostic activity. o Platform/Host: o Operating System: o Database: Network/Dell Paradox/Windows Paradox Annual Volume: Unit of Measure: FY 2007 $31,609 22,635 Number of new inmates Consultant FTEs: 0.18 Staff FTEs: 0.41 Application B: CAPTIVA Program or Sub-Program: Admin Support, State Prisons, Transitional Centers, Probation Detention Centers, Day Reporting Centers, Probation Boot Camps, Offender Management, Probation Supervision, and Diversion Centers. Description of Application Function: The portal into the GDC intranet. o Platform/Host: o Operating System: o Database: Network/Dell IIS (Internet Information Server)/Windows SQL Annual Volume: Unit of Measure: FY 2007 $89,908 22,119,863 Number of hits to site Consultant FTEs: 0.75 Staff FTEs: 1.89 Application C: CARE & CUSTODY Program or Sub-Program: Security SP Description of Application Function: Used by GDC's two warehouses and Central Office to administer inventory distribution and consumable inventory. o Platform/Host: o Operating System: Network/Dell Paradox/Windows 125 Georgia Department of Corrections o Database: Paradox Annual Volume: Unit of Measure: FY 2007 $79,919 > $12,000,000 $ value of inventory items Consultant FTEs: 0.67 Staff FTEs: 1.67 Application D: CARES Program or Sub-Program: Security - SP Description of Application Function: Used by facilities and centers to administer consumable inventory. o Platform/Host: o Operating System: o Database: Network/Dell Paradox/Windows Paradox Annual Volume: Unit of Measure: FY 2007 $31,609 90 Number of sites Consultant FTEs: 0.18 Staff FTEs: 0.41 Application E: COMPAS Program or Sub-Program: Risk Reduction Description of Application Function: Inmate and probationer risk/needs assessment o Platform/Host: o Operating System: o Database: Network/Dell Oracle/Windows Oracle Annual Volume: Unit of Measure: FY 2007 $31,609 7,100 Number of cases managers Consultant FTEs: 0.18 Staff FTEs: 0.41 Application F: CONTRACT TRACKING Program or Sub-Program: Admin Overhead Description of Application Function: Used by Legal Services to track contracts. o Platform/Host: Network/Dell 126 Georgia Department of Corrections o Operating System: MS Access 97/Windows o Database: MS Access Annual Volume: Unit of Measure: FY 2007 $31,609 633 Number of contracts Consultant FTEs: 0.18 Staff FTEs: 0.41 Application G: DATA TRANSFER 500 Program or Sub-Program: Health Description of Application Function: Medtronic Physio-Control software for the Automated External Defibrillators. Used on one computer at each facility (SP, PDC, TC, DC). o Platform/Host: o Operating System: o Database: Standalone/Dell Vendor Proprietary/Windows Proprietary Annual Volume: Unit of Measure: FY 2007 $31,609 29 Number of patient transmission Consultant FTEs: Staff FTEs: 0.18 0.41 Application H: DEATH TRACKING Program or Sub-Program: Admin Overhead Description of Application Function: Used by Facilities Central Office Information Services Unit to track inmate deaths. o Platform/Host: o Operating System: o Database: Network/Dell MS Access 97/Windows MS Access Annual Volume: Unit of Measure: FY 2007 $31,609 16 Number of users Consultant FTEs: 0.18 Staff FTEs: 0.41 Application I: ESCAPE RECAPTURE PROGRAM Program or Sub-Program: Admin Overhead Description of Application Function: 127 Georgia Department of Corrections Used by Facilities Central Office and the Communications Center to track escapes. o Platform/Host: o Operating System: o Database: Network/Dell MS Access/Windows MS Access Annual Volume: Unit of Measure: FY 2007 $31,609 23 Number of Users Consultant FTEs: 0.18 Staff FTEs: 0.41 Application J: FARM PROJECT Program or Sub-Program: Food and Farm Operations Description of Application Function: Used by Farm Services to create management reports. o Platform/Host: o Operating System: o Database: Standalone/Dell MS Access97/Windows MS Access Annual Volume: Unit of Measure: FY 2007 $31,609 7 Number of Users Consultant FTEs: 0.18 Staff FTEs: 0.41 Application K: FARM WORKS Program or Sub-Program: Food and Farm Operations Description of Application Function: Farm management software used by Farm Services at each of GDC's eight farms (for crops, labor hours & inventory). o Platform/Host: o Operating System: o Database: Standalone/Dell Vendor Proprietary/Windows Proprietary Annual Volume: Unit of Measure: FY 2007 $31,609 9 Number of sites Consultant FTEs: 0.18 Staff FTEs: 0.41 128 Georgia Department of Corrections Application L: FIREHOUSE Program or Sub-Program: State Prisons Description of Application Function: Used by Fire Services to administer Fire Services Unit. o Platform/Host: o Operating System: o Database: Network/Dell Visual FoxPro/Windows Proprietary Annual Volume: Unit of Measure: FY 2007 $31,609 3,857 Number of fire calls Consultant FTEs: 0.18 Staff FTEs: 0.41 Application M: FLEET ANYWHERE Program or Sub-Program: Admin Overhead Description of Application Function: Used by Fleet Management to administer the vehicle fleet. o Platform/Host: o Operating System: o Database: Network/Dell Oracle/Windows Oracle Annual Volume: Unit of Measure: FY 2007 $31,609 1,937 Number of vehicles Consultant FTEs: 0.18 Staff FTEs: 0.41 Application N: FOOD SERVICES Program or Sub-Program: Food and Farm Operations, State Prisons Description of Application Function: Used by Food Services and locally at facilities to administer food services and menu management. o Platform/Host: o Operating System: o Database: Mainframe MVS (for legacy programs) Unisys (database mgt system) Annual Volume: Unit of Measure: FY 2007 $44+ Million Number of meals Consultant FTEs: Staff FTEs: 129 Georgia Department of Corrections $79,919 0.67 1.67 Application O: GARAGE UTILITY Program or Sub-Program: Admin Overhead Description of Application Function: Used by Fleet Services to utilize import file from Fleet Anywhere for the creation of garage reports. o Platform/Host: o Operating System: o Database: Network/Dell MS Access97/Windows MS Access 97 Annual Volume: Unit of Measure: FY 2007 $31,609 1,937 Number of vehicles Consultant FTEs: 0.18 Staff FTEs: 0.41 Application P: GDC PUBLIC WAREHOUSE Program or Sub-Program: Admin Overhead Description of Application Function: Public facing informational web presence. o Platform/Host: o Operating System: o Database: Network/Dell Open Source SQL Annual Volume: Unit of Measure: FY 2007 $31,609 82,000,000 Number of hits Consultant FTEs: 0.18 Staff FTEs: 0.41 Application Q: OFFENDER TRACKING INFORMATION SYSTEM (OTIS) Program or Sub-Program: SP, Offender Management Description of Application Function: Primarily used by Facilities and Probation Central Office with some use by local facilities to centrally administer the GDC inmate/probationer population. o Platform/Host: o Operating System: o Database: Mainframe MVS (for legacy programs) DMS 130 Georgia Department of Corrections Annual Volume: Unit of Measure: FY 2007 $159,838 2,796,000 Number of transactions on the mainframe Consultant FTEs: Staff FTEs: 1.00 1.80 Application R: RX PRO Program or Sub-Program: Health Description of Application Function: Used by HR (medical) Division to track prescriptions and related inmate health information. o Platform/Host: o Operating System: o Database: Network/Dell SQL/Windows SQL Annual Volume: Unit of Measure: FY 2007 $79,919 1,563,668 Number of prescriptions filled Consultant FTEs: 0.67 Staff FTEs: 1.67 Application S: SCRIBE Program or Sub-Program: SP,TC,PDC,PRC,PBC,OM,PS,PDC Description of Application Function: The Statewide Correctional Repository and Information System. Enterprise operational and support system with inmate and business operations information. o Platform/Host: o Operating System: o Database: Network/Sun Oracle/Sun Oracle Annual Volume: Unit of Measure: FY 2007 $159,838 749,352 Number of hits to the site Consultant FTEs: 1.00 Staff FTEs: 1.80 Application T: SPECIAL OPERATIONS LOG Program or Sub-Program: Admin Overhead Description of Application Function: Investigations tracking for Executive Operations Division. 131 Georgia Department of Corrections o Platform/Host: o Operating System: o Database: Network/Dell MS Access 97/Windows MS Access Annual Volume: Unit of Measure: FY 2007 $31,609 15 Number of users Consultant FTEs: 0.18 Staff FTEs: 0.41 Application U: TELECOMMUNICATIONS INFO BILLING SYSTEM (TIBS) Program or Sub-Program: Admin Overhead Description of Application Function: Telecommunications administration system. o Platform/Host: o Operating System: o Database: Network/Dell MS Access 97/Windows MS Access Annual Volume: Unit of Measure: FY 2007 $31,609 $6,458,000 Funds spent in 2007 Consultant FTEs: 0.18 Staff FTEs: 0.41 132 Georgia Department of Corrections Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Plotters Scanners Other (various) DESCRIPTION Tape Backup, Video/Digital Cameras, UPS, Projector, Disk Array QUANTITY 7,266 330 246 75 1 715 2,584 3 94 321 Wireless Devices Cell & Link phones, PDA, Pagers (Verizon & GTA) 2,796 14,431 Capitalized Asset Value of IT Equipment: $275,266 General Age and Condition of Equipment: Description of condition. 24% OIT inventory less than 1 year old. 23% OIT inventory 1 year old. 33% OIT inventory 2 years old. 20% OIT inventory 3 years old or greater. 133 State of Georgia Information Technology Expenditures Report Fiscal Year 2007 For Period July 1, 2006 June 30, 2007 Georgia Department of Defense 0 Georgia Department of Defense Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision An organization of excellence dedicated to defend and serve the Nation, State, and Community. Agency Mission The mission of the Georgia Department of Defense is to provide an organized militia (the military force of citizen soldiers required by the Georgia Constitution): Trained, disciplined and motivated to serve, protect, and defend the State of Georgia and the United States. Agency Strategic Goals People: Provide the nation & state with a diverse model citizen/soldier organization; of people, highly motivated, empowered, trained, & resourced; led by leaders who promote a culture of excellence within a framework of DOD's vision of mission/vision/values. Mission Readiness: Provide a professional highly trained, customer oriented organization to execute a wide variety of international, national, state, and local missions. Customers: Provide a culture that motivates employees to exceed customer expectations and promotes our value to customers through efficient operations and good stewardship of resources. Resources: Provide environmentally sensitive facilities, secure technology and state-of-the-art equipment to support people, mission, readiness, and the organization. 134 Agency IT Projects Not Reported Georgia Department of Defense Agency Major IT Accomplishments Not Reported 135 Georgia Department of Defense Chapter 2, Section A - Expenditures by Sub Class Account/ Subclass Description APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subtotal 510000 Regular Salaries 511000 Overtime 512000 Permanent Hourly Labor 513000 Temporary/Casual Labor Fringe Benefits Allocation 514000 FICA 515000 Retirement 516000 Health Insurance 517000 Personal Liability Insurance 518000 Unemployment Insurance 519000 Worker's Compensation 599000 Lapse 300 PERSONAL SERVICES 612000 Motor Vehicle Expense 613000 Printing & Publications 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment Not on Inventory 617000 Water & Sewer 618000 Energy 619000 Rents - Other than Real Estate 620000 Insurance & Bonding 622000 Freight 625000 Discounts Lost 626000 Procurement Card 627000 Other Operating Expense Total Expenditures - 301 REGULAR OPERATING EXPENSE - 302 TRAVEL 713000 Capital Lease/I P Prin 722000 Motor Vehicle Purchases 303 MOTOR VEHICLE PURCHASES - 136 Georgia Department of Defense Expenditures by Sub Class (continued) Account/ Subclass Description 713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 304 Equipment 814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Cap Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support 305 Computer Charges 648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals 306 Real Estate Rentals 871001 Voice/Data Communication Services - GTA Computer 871002 Voice/Data Communication Services - GTA Data Network 871003 Voice/Data Communication Services - GTA Telecom 871000 Voice / Data Communication Services (GTA) 872001 Voice/Data Communication Services - Wire/Cable Simple 872002 Voice/Data Communication Services - Wire/Cable Complex 872003 Voice/Data Communication Services - MPLS 872004 Voice/Data Communication Services - Video 872005 Voice/Data Communication Services - Local Service 872006 Voice/Data Communication Services - Long Distance 872007 Voice/Data Communication Services - Voice Mai 872008 Voice/Data Communication Services - PBX 872009 Voice/Data Communication Services - VOIP 872010 Voice/Data Communication Services - Key System 872011 Voice/Data Communication Services - Mobile/Wireless 872012 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Other) 307 Telecommunications Total Total Expenditures 60,219 22,595 20,751 1,663 105,228 162,581 6,571 215,110 384,262 680 4,452 507 3 77,057 498,107 471 581,275 965,537 137 Georgia Department of Defense Expenditures by Sub Class (continued) Account/ Subclass Description 723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings 309 Capital Outlay 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 Professional/Technical Services - Computer/IT 852000 Professional/Technical Services - Computer/IT Expenses 312 Contracts 750000 Transfers Out 314 Transfers 690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants 315 Grants TOTAL EXPENDITURES State Funds Federal Funds Other Funds Full Time Equivalent Positions Full Time Equivalent Consultants Total Expenditures - - 1,070,765 167,188 902,812 765 138 Georgia Department of Defense Chapter 2, Section B - Expenditures by Application Applications: Description Not Reported Consultant FTE's Position FTE's FY 2007 Expenditures TOTAL Applications Expenditures TOTAL Applications Positions TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions TOTAL EXPENDITURES TOTAL POSITIONS - - - 1,070,765 - - 1,070,765 - - 139 Georgia Department of Defense Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) Not Reported 140 Georgia Department of Defense Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Plotters DESCRIPTION Dell Optiplex Dell Latitude D810 Wireless Devices QUANTITY 19 5 0 3 18 2 47 Capitalized Asset Value of IT Equipment: $35,100 General Age and Condition of Equipment: Description of condition. 1-2 years. Excellent condition. 141 State of Georgia Information Technology Expenditures Report Fiscal Year 2007 For Period July 1, 2006 June 30, 2007 Georgia Department of Driver Services 0 Georgia Department of Driver Services Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision The Department of Driver Services will be the premier customer service agency in the state. Agency Mission The mission of the Georgia Department of Driver Services is to continuously be the most customerfocused, results-driven, best managed organization, instilling values that demonstrate "We C.A.R.E.," while ensuring public trust and safeguarding the integrity of our service. Agency Strategic Goals The DDS will provide accurate and timely service for the customers of driver services. The DDS will contribute toward overall improvement in homeland security. The DDS will improve financial services to internal and external customers. The DDS will diversify, retain and improve its workforce. The DDS will encourage environmental stewardship. The DDS will improve legal services to internal and external customers. The DDS IT Division will support the data processing and networking needs of the agency and its external partners and customers. 142 Georgia Department of Driver Services Agency IT Projects PROJECT A: Web based Reservation System Phase 2 Project Description and Benefit: This project will allow for Driving Test reservation to be scheduled via the DDS Website. This will relieve the huge number of incoming phone calls now handled in the Contact Center. There were more than 256,000 reservations made in FY2007. This project will be handled with in-house staff and contract staff and is scheduled to start in FY 2009 (funding permitted). Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $0 Planning/Analysis & Design High $196,450 State Funds $0 Federal/Other Funds $0 PROJECT B: Implementation of New Digitized License System (RFP) Project Description and Benefit: The current digitized driver's license system was installed in 1996 and uses older technology. The new system will be state of the art technology and provide many new security features for GA Driver License and ID card holders. The projected cost covers a seven-year period. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $20,800 Planning/Analysis/Design High $ 93,483,000 State Funds $20,800 Federal/Other Funds $0 PROJECT C: Georgia Electronic Citation Processing System (GECPS)Phase2 Project Description and Benefit: The goal of this legislation is to encourage Georgia courts to promptly deliver all mandatory and point bearing traffic convictions for all Drivers to DDS within the mandated 10 days of conviction. The project also provides the electronic means to send back to courts all error transactions for correction thus reducing processing costs for the dept. This project was implemented in FY2006, but there was a continued phase in for FY2007. The rollout of the courts is also being phased in as available. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $56,350 Complete/Maintenance High $ 56,350 State Funds $56,350 Federal/Other Funds $0 143 Georgia Department of Driver Services PROJECT D: Help America Vote Act (HAVV) Phase II Project Description and Benefit: Will allow the Secretary of State to submit records to DDS on voter registration applicants for verification of SSN. DDS will send the driver's name, DOB and last 4 digits of the SSN to SSA for matching purposes. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $22,360 Complete/Maintenance High $ 35,000 State Funds $22,360 Federal/Other Funds $0 PROJECT E: State to State DL Status and History Inquiry Project Description and Benefit: Provides the ability to inquire and respond to driver license status and history information for any DL, ID or Permit issued in the US or Canada. Currently inquiry is available on Commercial drivers only. This will reduce fraud, improve law enforcement efforts, and improve driver safety. Drivers with fraudulent, cancelled or suspended license in another state will be unable to be licensed in Georgia. Examiners will have immediate access to status and history from any other jurisdiction. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $86,000 Construction/Implementation Medium $ 88,050 State Funds Not Reported Federal/Other Funds Not Reported PROJECT F: SSA Security Plan Development and Program Modifications Project Description and Benefit: Changes to the DDS driver's license programs and screen updates to accommodate requirements of the Social Security Administration to comply with its requirements for displaying and providing SSN information. This project also included development of an SSA Security Plan that was approved by the SSA. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $38,000 Complete/Maintenance High $ 40,000 State Funds $38,000 Federal/Other Funds $0 144 Georgia Department of Driver Services PROJECT G: Court Contact Information Update Web Site Project Description and Benefit: Provides a web interface for court administrators to edit and update their court contact information. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $18,000 Complete/Maintenance High $20,000 State Funds $18,000 Federal/Other Funds $0 PROJECT H: OCRA Project Description and Benefit: This project will allow the mainframe Issuance application to query the servers that house third party testing information for the selection and verification of certificate information. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $42,000 Construction/Implementation High $58,000 State Funds $42,000 Federal/Other Funds $0 PROJECT I: DS23 Form Automation Project Description and Benefit: The driver license application is now a paper process. This information is filled in by the applicant and the examiner must type the information into the system. The automation of this form will allow the customers to data enter the information and the examiner verify the information and eliminate one step in the process. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $6,000 Planning/Analysis/Design Medium $57,000 State Funds $6,000 Federal/Other Funds $0 PROJECT J: DLN Survey Project Description and Benefit: This project modifies the Issuance program to check the AAMVA master pointer database for all issuance and renewal transaction to determine whether or not a driver currently has or previously has owned a CDL license. This project also meets an FMCSA federal mandate. 145 Georgia Department of Driver Services Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $88,500 Construction/Implementation High $92,000 State Funds $88,500 Federal/Other Funds $0 PROJECT K: Upgrade All Workstations to Microsoft XP Project Description and Benefit: This project will upgrade all our desktop computers to Microsoft's latest operating system, which will offer more stability, security and compatibility with applications. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $319,803 Complete/Maintenance High $319,803 State Funds $319,803 Federal/Other Funds $0 PROJECT L: Upgrade Wide Area Network to MPLS / DSL Project Description and Benefit: This project will be mandatory to comply with GTA's upgrade of the statewide network. Hopefully our Agency will see increased network capacity for a reduced cost. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $252,984 Complete/Maintenance High $252,984 State Funds $252,984 Federal/Other Funds $0 PROJECT M: Upgrade file storage to a Storage Area Network Project Description and Benefit: This project will provide increased file storage capacity that our Agency needs for digital imaging and file storage. NOTE: This project has been rolled into Project 20, Electronic Document Imaging System (EDIS) and is no longer a separate project. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Other - Decided Not to Pursue Not Reported $400,000 State Funds Not Reported Federal/Other Funds Not Reported 146 Georgia Department of Driver Services PROJECT N: Driver Training / Joshua's Law Project Description and Benefit: Pursuant to S.B. 226, Joshua's Law, teenage driver's education programs will be implemented statewide by January 1, 2007. DDS will implement the monitoring and evaluate the effectiveness of proposed curriculums statewide. This project will utilize data to evaluate and verify the effectiveness of various teenage driver training programs. The study will include, but not be limited to, comparing the effectiveness of traditional 30/6 driver training programs to various virtual online, home study and computer simulation programs (and combination of thereof) which are being considered for implementation. Study will track the percentage of students completing each course and compare relevant variables (crash data, citations issued, etc.) to young drivers of other programs and young drivers with no previous training. Explore new data management options to audit drivers training program's compliance with state code. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $150,000 Complete/Maintenance Medium $150,720 State Funds Not Reported Federal/Other Funds Not Reported PROJECT O: Web-based Data Collection for DUI / DDC Risk Reduction (combined with the Driver Training/Joshua's Law Project) Project Description and Benefit: Develop a Web-based application designed specifically to collect DUI offender assessment, enrollment and participation from each Risk Reduction Program (DUI schools). The tracking system will be provided by a third party vendor that will develop the web-based application and host the Web-data collection site. The application is to be a secure web-technology and password protected user log-on. The application, to be developed, will be within the guidelines and goals of the Georgia DUI laws and rules of the DUI Programs. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $122,400 Complete/Maintenance Medium $122,400 State Funds $122,400 Federal/Other Funds $0 PROJECT P: Electronic Digital Imaging System (EDIS) Feasibility Study Project Description and Benefit: DDS has no single means of capturing, storing, and accessing document images. Currently, DDS utilizes microfilm, microfiche, and CDs (created from a previous vendor). DDS is in the process of purchasing scanners which will produce microfilm, CDs, and images. The Driver's License (DL) RFP which will be released in the fall of 2006 will include the option for the vendor to provide scanners for collection of verification documents at our Customer Service Centers. DDS desires to bring on board someone with expertise in this area to perform a feasibility study and prepare an RFP so that 147 Georgia Department of Driver Services we can move forward with building a robust agency-wide imaging solution. In the interim, DDS is in the process of preparing a library of all forms used that need to be imaged. Information such as origin, retention period, and frequency of use, size, special features, and index fields are being collected. This information will serve as very useful once the feasibility study begins. Additionally, once the Real ID act goes into effect the Department Of Driver Services will be required to capture and maintain the source identification documentation. This information will be utilized to verify driver identification and further ensure that ineligible drivers are not provided a drivers license. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $149,000 Complete/Maintenance High $171,600 State Funds Not Reported Federal/Other Funds Not Reported PROJECT Q: Georgia Electronic Conviction - Processing System (GECPS), Phase II Project Description and Benefit: DDS implemented GECPS (release 1.0) Phase I in July 2005 which allowed Georgia Courts to transmit convictions to DDS electronically. Currently ~450 courts are in production mode of GECPS. GECPS Phase II will include additional data fields, increased size of some data fields, additional functionality, etc. New data fields to be collected include: the NCIC of the law enforcement agency that originally issued the citation, the violation county code, an expanded name field (up to 175 characters), an address unknown flag, additional/expanded accident indicators, a points avoidance indicator, a license disposition code, and court service indicator. Expanded functionality with this release includes: Additional processing enhancements that will also address convictions received for out-of-state drivers including expanding edits for Canada, Mexico, etc, and non-numeric zip codes. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $150,000 Complete/Maintenance High $126,440 State Funds Not Reported Federal/Other Funds Not Reported PROJECT R: Motor Carrier Safety Improvement Act (MCSIA) Project Description and Benefit: The Commercial Motor Vehicle Safety Act--or CMVSA--was passed in 1998 in an effort to improve highway safety as it related to commercial motor vehicle (CMV) drivers. The Commercial Driver's License Program was created as a result of CMVSA. The Motor Carrier Safety Improvement Act of 1999--or MCSIA--further strengthened the CDL Program through more vehicle and driver inspections and carrier compliance reviews, stronger enforcement, expedited completion of rules, and effective CDL testing, record keeping, and sanctions. The goal of both the CMVSA and MCSIA was to improve highway safety by ensuring that drivers of commercial motor vehicles were qualified to operate those vehicles and to remove unsafe and unqualified drivers from the 148 Georgia Department of Driver Services highways. The Department of Driver Services (DDS) is the agency statutorily recognized as being responsible for the administration of laws and administrative rules related to Commercial Driver's Licensing within the State of Georgia. This includes ensuring that Georgia's overall CDL program is compliant with MCSIA mandates. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $98,000 Complete/Maintenance High $150,000 State Funds $98,000 Federal/Other Funds $0 PROJECT S: Uniform Traffic Citation (UTC) Redesign Project Description and Benefit: DDS is in the initial stages of kicking off a short-term project to redesign the current Uniform Traffic Citation (UTC) to include several new federally required fields (ex. fatal accident indicator), improve the layout, and simplify the process of using the UTC for local law enforcement agencies. The DDS will assemble a project task force comprised of representatives of all size state and local law enforcement agencies, prosecutors, courts, and other interested parties that utilize the UTC in processing convictions to the DDS. The team will be charged with redesigning the current UTC so that it incorporates new state and federal required data fields, improves the layout, and improves the processing of the UTC from the law enforcement agencies to DDS. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Planning/Analysis/Design Medium $41,400 State Funds Not Reported Federal/Other Funds Not Reported PROJECT T: Electronic Document Imaging System (EDIS) Project Description and Benefit: DDS began the planning process with the EDIS Feasibility Study (see project 16) and based upon the outcome of that study will move into the next phase of this project - the actual development and implementation of a document imaging/storage system. The high level goals of this project include: (1) Improving agency services through automation of different programs; (2) Receive and process all traffic convictions within 7 days from the date of disposition; (3) Implement new ways to work smarter, not harder, with new technology; (4) Develop a strategy and plan for digitized storage of documents; and (5) Install a storage area network (SAN) to increase file storage capacity to support digital images. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding RFP Needed High $3,836,000 State Funds Federal/Other Funds 149 Georgia Department of Driver Services Not Reported Not Reported Not Reported PROJECT U: SAVE Automation Project Description and Benefit: This project will automate a process via the Issuance programs that is currently being handled via a manual status check via a web interface. Issuance will automatically check the INS number for all non-citizens via the DHS SAVE database. Valid numbers will be allowed to renew or will be issued a new license for the term of the INS document. This project was initiated as a result of legislative requirements for SB5 and will be implemented in January 2008. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $14,500 Construction/Implementation High $89,000 State Funds $14,500 Federal/Other Funds $0 PROJECT V: CDLIS Reconciliation Project Project Description and Benefit: This project will clean up all invalid and incorrect records of commercial pointer records on the AAMVA database and improve the quality of the data. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $21,000 Construction/Implementation High $39,000 State Funds $21,000 Federal/Other Funds $0 PROJECT W: DOE / TAADRA Upgrade - Phase 2 Project Description and Benefit: This project will provide additional field edits and real time feedback to the TAADRA application that processes school suspensions and will improve the quality and integrity of data received from the Department of Education. It will also reduce the amount of time currently spent troubleshooting errors and processing of bad data. This project will be developed with in-house staff and contract staff. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported RFP Not Needed Low $41,600 State Funds Not Reported Federal/Other Funds Not Reported 150 Georgia Department of Driver Services PROJECT X: Digital Image Exchange with AAMVA Project Description and Benefit: This project will enable all drivers' license agencies to transmit and exchange driver's license images between jurisdictions which will validate the driver's record and improve the integrity of data and images. Other entities such as law enforcement, courts, and other authorized users will be able to utilize images for other authorized purposes. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported RFP Not Needed Low $200,000 State Funds Not Reported Federal/Other Funds Not Reported PROJECT Y: Auto Renewal Rewrite Project Description and Benefit: This application enables GA drivers to renew their driver's license via the Internet. This project will be hosted on the DDS web site, the benefits of which are 1) better monitoring and application management, 2) ability to easily update and add enhancements, 3) ability to troubleshoot problems, and 4) DDS branding consistency. The current application is on the GTA portal and updates and monitoring are non-existent or require external resources. The new application will be written in a coding language in which DDS has expertise so it will be easier to update. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $26,000 Planning/Analysis/Design High $88,000 State Funds $26,000 Federal/Other Funds $0 PROJECT Z: PDPS / CDLIS Rewrite Project Description and Benefit: This application provides an interface to the AAMVA network that updates centrally stored records for CDL and regular drivers which are shared between driver's license jurisdictions. It also enables DDS operators to modify and manage records and reports. The rewrite will improve processes and add enhancements that will make the application more effective, efficient, user-friendly and functional. This project will be developed by in-house staff and contract staff. A significant portion of the cost for this project has been funded by an FMCSA grant. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Planning/Analysis/Design High $273,000 State Funds Federal/Other Funds 151 Georgia Department of Driver Services $15,200 $5,200 $10,000 PROJECT AA: Driver's License Issuance Rewrite - Phase 1 Project Description and Benefit: The initial step of the Issuance Rewrite project is to conduct an external analysis to determine the future needs, viability and infrastructure requirements necessary to replace the existing mainframe driver's license system. The existing system is 7 years old and in need of replacement. Continued enhancements and modifications make the application highly vulnerable to failure and results in increased development and troubleshooting time and expense. A feasibility analysis will be conducted to determine the most effective replacement solution that will have a longer lifecycle, improve the ability to respond to industry and legislative changes and meet the needs of the state of Georgia. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported RFP Needed High $500,000 State Funds Not Reported Federal/Other Funds Not Reported PROJECT AB: Code 1 Delivery Point Validation Project Description and Benefit: This project will standardize addresses based on the current USPS addressing standards. Non-standardized addresses result in additional charges per the USPS. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $14,800 Complete/Maintenance High $16,000 State Funds $14,800 Federal/Other Funds $0 PROJECT AC: Batch MVR Rewrite Project Description and Benefit: This project will consolidate code for online and batch MVR processes resulting in efficiencies and consistency. The result of this project also will remove the batch process currently residing on a GTA server that is being retired and will be moved to the DDS servers. DDS will be better able to monitor and manage the application on its own servers. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding RFP not needed/ Construction/Implementation High $47,000 State Funds Federal/Other Funds 152 $39,800 Georgia Department of Driver Services $39,800 $0 Agency Major IT Accomplishments 2007 Session of the General Assembly - Law changes Implemented system changes pertinent to Legislation from 2007 Session. Social Security Verification Implemented phase one. Final Phase completed in October 2006 (FY 2007). MCSIA Casual and Structured Testing Implementation of FMCSA mandated requirements including updated ACD codes, procedures for reporting out of state withdrawals. Payment Engine/PCI Compliance Upgraded the payment engine for self-service functions provided by a third-party financial processing company. DOE/TAADRA Phase 1 Updated the batch file to receive a new file layout to enhance error correction/processing. ADAP Rewrite Completed rewriting the ADAP program modifying it from the old DPS format. New Customer Service Centers and Remodeling of Existing CSCs Set up IT infrastructure within the following new or moved locations for Drivers license Customer Service Centers. CSC Testing Application Provided tests in a variety of languages. P2WI Web Services Implementation of the new auto renewal notice for self-service renewal functions. FMCSA 96-hour Report Development of an automated e-mail process to submit incomplete/invalid CSORs back to the issuing state. webMethods Upgrade Migrated from the old infrastructure to GTA's new Windows environment. Qmatic Reporting Modules Created upload files and reports for Qmatic data SEB Voter ID Match Provided matching functionality of SEB data against the DDS DL data Joshua's Law/DUI_DDC Application Developed a web application for enrolling students and providing automated electronic certificates 153 Georgia Department of Driver Services KRONOS Timeclock Project Implemented an enterprise-wide timekeeping system FootPrints Problem Ticket Tracking System Implemented a 3-phased system for the agency to track and report on problem tickets Customer Satisfaction Survey Development of a multi-functional/multi-divisional customer survey to report on internal DDS customer assistance FMCSA Audit Participated in responding to inquiries and providing information for the FMCSA Audit Hackett Benchmarking Survey Provided IT information for the statewide benchmarking survey z/OS Operating System Upgrade Modified, recompiled and tested all programs to be compliant with the new operating system. SOS/HAVA Project Implemented an interface to accept, process and report on voter registration records to SOS re: SSN matching information 154 Georgia Department of Driver Services Chapter 2, Section A - Expenditures by Sub Class Account/ Subclass Description APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subtotal 510000 Regular Salaries 502000 Annual Leave Payout 503000 Other Supplemental Pay 511000 Overtime 512000 Permanent Hourly Labor 513000 Temporary/Casual Labor Fringe Benefits Allocation 514000 FICA 515000 Retirement 516000 Health Insurance 517000 Personal Liability Insurance 518000 Unemployment Insurance 519000 Worker's Compensation 520000 Assessments by Merit System 599000 Lapse 300 Personal Services 611000 Postage 612000 Motor Vehicle Expense 613000 Printing & Publications 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment Under $1,000 617000 Water & Sewer 618000 Energy 619000 Rents - Other than Real Estate 620000 Insurance & Bonding 622000 Freight 625000 Discounts Lost 626000 Procurement Card 627000 Other Operating Expense 640000 Travel 301 Regular Operating Expense 713000 Capital Lease/I P Prin 722000 Motor Vehicle Purchases 303 Motor Vehicle Purchases Total Expenditures 2,216,742 28,772 (506) 161,760 231,065 375,208 835 1,356 2,352 3,017,584 346 4,047 25,949 88,225 1,482 6,000 53 23,984 8,709 158,795 - 155 Georgia Department of Driver Services Expenditures by Sub Class (continued) Account/ Subclass Description 821001 Personal Systems 821010 Server Systems 821030 Storage Periph 304 Equipment 814000 Supplies & Materials 815000 Repairs & Maintenance 816000 Equipment Under Cap Threshold 823000 Software Capitalized 863000 Software Not Capitalized 864000 Software Maintenance Support 305 Computer Charges 648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals 306 Real Estate Rentals 871000 Voice/Data - GTA 872000 Voice/Data - Non GTA Vendors 307 Telecommunications 651000 Per Diem & Fees 851001 PC / Printer Support 851020 Mainframe Support 851220 WAN Support Services 851310 App Development Svcs 851320 App Support Svcs 852000 P/T Services - Computer / IT-EX 312 Contracts TOTAL EXPENDITURES State Funds Federal Funds Other Funds Full Time Equivalent Positions Full Time Equivalent Consultants Total Expenditures 167,451 14,693 6,622 188,766 37,336 68,201 93,145 89,980 202,876 724 492,262 2,376,947 752,232 3,129,179 23,599 235,000 187,692 51,847 839,846 222,134 52 1,560,170 8,546,756 7,467,925 16,652 1,062,179 39.00 21.00 156 Georgia Department of Driver Services Chapter 2, Section B - Expenditures by Application Applications: Description Drivers License Regulatory Compliance Consultant FTE's Position FTE's FY 2007 Expenditures 21.00 - 38.00 1.00 5,915,619 245,903 TOTAL Applications Expenditures TOTAL Applications Positions TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions TOTAL EXPENDITURES TOTAL POSITIONS 19.00 2.00 21.00 27.00 12.00 39.00 6,161,522 2,385,234 8,546,756 157 Georgia Department of Driver Services Chapter 3 Applications by Program (Profile, Business Impact, Expenditures) Application A: DRIVERS LICENSE Program or Sub-Program: License Issuance Description of Application Function: Maintain Drivers records for license issuance and other related data inquiries. Motor Vehicle Reports. Conviction reporting for driver citations o Platform/Host: o Operating System: o Database: Mainframe Information Not Available DB2 Annual Volume: Unit of Measure: FY 2007 $5,915,619 2,517,656/4,901,774/1,246,657 License-ID's issued/ MVR's issued/Citations processed Consultant FTEs: 19.00 Staff FTEs: 26.00 Application B: DUI RISK REDUCTION Program or Sub-Program: Not Reported Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: Not Reported Not Reported FY 2007 $245,903 Consultant FTEs: 0.00 Staff FTEs: 1.00 158 Georgia Department of Driver Services Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Scanners Plotters Other Wireless Devices DESCRIPTION Dell (GX260, GX280, GX520, 740, 745) Dell (Latitude D620) Dell Servers (NX1950, 2650, 2850, 2950) Cisco 2600 Routers Cisco 6513, 4000, 4006, Netgear, Dlink, HP (4)Nokia Checkpoint (87)Cisco PIX 501 HP Laserjet HP 1200, HP 1300 Canon DR-5060-F HP 800PS 4400 Series wlan controller, Power vault MD3000, MD1000, TL4000, TL2000, Netscreen Intrusion Detection Prevention, Barracuda Spam Firewall 400, St. Barnard Iprism web content filtering SouthernLinc, Blackberry, pagers, cell phones QUANTITY 754 36 20 2 78 91 82 168 3 1 11 329 1,575 Capitalized Asset Value of IT Equipment: No Assets Valued Over $5,000 General Age and Condition of Equipment: Description of condition: Workstations 55% < 1 year old 25% < 2 years old 15% < 3 years old 5% > 3 years old Servers 30% < 1 year old 45% < 2 years old 20% < 3 years old 5% > 3 years old 159 State of Georgia Information Technology Expenditures Report Fiscal Year 2007 For Period July 1, 2006 June 30, 2007 Georgia Department of Early Care & Learning Georgia Department of Early Care & Learning Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision High quality early learning experiences are accessible to all children in Georgia. Agency Mission To prepare Georgia's children to succeed. Agency Strategic Goals To improve and expand organizational information. To provide for a system of Professional Development for providers and staff. To establish comprehensive quality standards in early care and education. To improve organizational effectiveness in Human Resources, Financial Management, and Asset Management. 160 Georgia Department of Early Care & Learning Agency IT Projects PROJECT A: Grants Management Project Description and Benefit: This project involves the development of a web-based application that will enable Bright from the Start staff to administer several grant programs that were placed under the authority of the agency during the merger of several different entities which created Bright from the Start in October of 2004. The first phase of this project involves a user interface and backend database to collect and store information on all applicants, there ratings/scores, any amounts granted and results of monitoring activities. This project will directly benefit the agency by providing automated access to data that can be shared. Outside reviewers are used for ratings of applicants and future phases will seek to open application and review via the Web. The delivery of functions in January 2007 did not meet initial expectations of the users and the project will be reworked. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Construction/Implementation Low $74,000 State Funds Not Reported Federal/Other Funds Not Reported PROJECT B: Blade Server and Virtualization (formerly Infrastructure) Project Description and Benefit: This project involves a forklift upgrade to many areas of functionality on the backend of the network. Short timeframes and pressures from the agency merger and growth have contributed to the increasing use of desktops as limited function servers. In addition, several mission critical servers are greater than 5 years old and require upgrade and repair. There is also limited space available for any expansion or upgrade. The agency is determined to provide a holistic solution for the issues. This project involves some structural work to the server room with the installation of new racks and an integrated UPS solution. Once this is complete the agency will transition most current server functions to a virtualized environment using blade servers and SANs. This will enhance the redundancy, recoverability, speed, and efficient use of resources. It also provides for expansion for some future expansion. This project will benefit the agency by reducing the risk associated with limited redundancy systems in the backend. Additionally, the SAN install will provide solutions to agency needs in the application development area, disk-to-disk backup capacity, and expansion of capabilities for the future as the agency grows. A portion of this project will also include the upgrade of server OS to Windows Server 2003. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported RFP Not Needed Construction/Implementation High $ 190,000 State Funds Not Reported Federal/Other Funds Not Reported 161 Georgia Department of Early Care & Learning PROJECT C: Desktop OS/Office Upgrade Project Description and Benefit: This project will upgrade the OS and Office Suite for all workstations and laptops. The technology available with the new OS on the servers will be coupled with OTS software to make these changes efficiently and effectively. The agency will be implementing Active Directory as part of this project to make enhance management capabilities and the setting of network policies easier. This project must follow the upgrade to the infrastructure and implementation of Active Directory. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported RFP Not Needed Medium $29,000 State Funds Not Reported Federal/Other Funds Not Reported PROJECT D: Web "Facelift" Project Description and Benefit: This project involves a redesign of the agency's website to enhance the structure and organization of the data housed making it easier to use. The new structure removes a "siloed" organization of data by program and will instead utilize a structure more focused on the constituency that uses the website. The project will also involve an increase in the ability of business operations staff to change web content (within an agency governance policy). This will further enhance the goal of the agency website being an educational portal for the public regarding early care and education. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported RFP Not Needed Planning/Analysis/Design Construction/Implementation High $ 180,000 State Funds Not Reported Federal/Other Funds Not Reported PROJECT E: "Zero Footprint" Office Project Description and Benefit: This project involves establishing all remote staff and primary executive leadership with laptops, air cards, and cell phones for anywhere, anytime access to resources and data. Project has had an extensive pilot and all new staff beginning in September of 06 has been provisioned with an air card and cell phone. Fax solution will be a 3rd party solution (outgoing only - limited) and the use of the Unified Arts/GTA "Virtual Office" for incoming fax and voicemail. Once transitioned to wireless solutions, the current "wired" solutions in all remote staff homes will be disconnected. The project will largely be a transfer of costs from one vendor to another. 162 Georgia Department of Early Care & Learning Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported RFP Not Needed Planning/Analysis/Design Medium $ 156,000 State Funds Not Reported Federal/Other Funds Not Reported PROJECT F: Departmental Dashboard Project Description and Benefit: The agency is currently formulating a balanced scorecard approach to prioritizing and tracking initiatives. As part of tracking these and other agency operational measures, the IT group will be determining a solution for presenting initiatives and progress on an agency dashboard. There are several technological solutions and collaborations that are available with other agencies. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported RFP Not Needed Medium $ 20,000 State Funds Not Reported Federal/Other Funds Not Reported Agency Major IT Accomplishments Application Development New modules for Sanswrite - Criminal Records Check, Informals processing, Complaints New modules for PANDA - waitlist, RC applications New functionality for CNP; Training and Registration additional reporting and online entry functions Facelift Substantial progress in building teams and analyzing future needs and requirements; governance criteria Infrastructure Support Over 3000 incidents and 2800 work orders closed. Rebuilt server room with APC integrated rack system and UPS Began design of new infrastructure with blades 163 Georgia Department of Early Care & Learning Chapter 2, Section A - Expenditures by Sub Class Account/ Subclass Description APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subtotal 501000 Regular Salaries 511000 Overtime 512000 Permanent Hourly 513000 Temporary Labor Fringe Benefits Allocation 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 518000 Unemployment Insurance 519000 Workers' Compensation 520000 Merit System Assessments 598000 Pay for Performance 599000 Lapse 300 Personal Services 610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation 301 Regular Operating Expense 722000 Motor Vehicle 303 Motor Vehicle Purchases Total Expenditures 394,093 28,858 41,026 65,865 529,841 16,370 15,270 31,639 - 164 Georgia Department of Early Care & Learning Expenditures by Sub Class (continued) Account/ Subclass Description 713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 304 Equipment 814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Capitalization Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support 305 Computer Charges 648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals 306 Real Estate Rentals 871001 Voice/Data Communication Services - GTA Computer 871002 Voice/Data Communication Services - GTA Data Network 871003 Voice/Data Communication Services - GTA Telecom 871000 Voice / Data Communication Services (GTA) 872001 Voice/Data Communication Services - Wire/Cable Simple 872002 Voice/Data Communication Services - Wire/Cable Complex 872003 Voice/Data Communication Services - MPLS 872004 Voice/Data Communication Services - Video 872005 Voice/Data Communication Services - Local Service 872006 Voice/Data Communication Services - Long Distance 872007 Voice/Data Communication Services - Voice Mail 872008 Voice/Data Communication Services - PBX 872009 Voice/Data Communication Services - VOIP 872010 Voice/Data Communication Services - Key System 872011 Voice/Data Communication Services - Mobile/Wireless 872012 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Other) 307 Telecommunications Total Total Expenditures 22,398 1,420 23,818 35,588 7,351 35,894 9,124 18,769 279,524 386,251 123,358 210,283 333,640 80 - 600 54,943 (43) 55,580 389,220 165 Georgia Department of Early Care & Learning Expenditures by Sub Class (continued) Account/ Subclass Description 723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings 309 Capital Outlay 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 Professional/Technical Services - Computer/IT 852000 Professional/Technical Services - Computer/IT Expenses 312 Contracts 750000 Transfers Out 314 Transfers 690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants 315 Grants TOTAL EXPENDITURES State Funds Federal Funds Other Funds Full Time Equivalent Positions Full Time Equivalent Consultants Total Expenditures 1,044,295 1,044,295 - 2,405,065 6.00 6.20 166 Georgia Department of Early Care & Learning Chapter 2, Section B - Expenditures by Application Description Applications: Panda CNP Sanswrite Training Registration Website and Webadmin Grants Web "Facelift" Consultant FTE's 0.42 0.42 1.05 0.97 0.74 Position FTE's 1.20 0.50 0.30 FY 2007 Expenditures 152,851 534,362 255,090 29,600 115,501 106,981 92,040 TOTAL Applications Expenditures TOTAL Applications Positions TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions TOTAL EXPENDITURES TOTAL POSITIONS 3.60 2.60 6.20 2.00 4.00 6.00 1,286,425 1,118,640 2,405,065 167 Georgia Department of Early Care & Learning Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) Application A: PANDA Program or Sub-Program: Pre-K Program Development Description of Application Function: The PANDA application is a web-based application that is used by internal staff as well as the public. This interface is used to administer Georgia's Pre-K program. This application is the main source of data for all business functions associated with the Pre-K program including Applications (Phase I), Payments (Phase II), and Performance Monitoring (Phase III). Public applications are submitted via the Internet. These applications are reviewed by field staff across the state via the Internet. Awards are processed via the PANDA application. Awards trigger the approval for payments (10 per school year). Payments to over 900 different public and private entities are calculated via the PANDA application. An AP file is uploaded into PeopleSoft and all payments are made via EFT. The PANDA application serves as an accounting subsystem for audit purposes. The PANDA application is also linked to a client application (PANDA Performance Monitoring - PM Client) that provides the repository for information on Performance Monitoring visits made by agency field staff (program consultants). Data on visit results is entered on the laptop and uploaded to the main database where it displayed via the web application. The data on PQA (Pre-K Quality Assessment) visits is used for the Office of Student Achievement's annual report card information. There are 25 field staff in home offices supporting the Pre-K program statewide. A reports module allows for the creation and review of data on a frequent basis. The information from these visits is compiled on an annual basis to be utilized by the Office of Student Achievement (OSA) for the Bright from the Start school year report cards. The PANDA application also contains modules that are used to administer and monitor several initiatives started by the agency to increase the quality of care and resources available for children served. Both the Resource Coordination Program (RC) and the Standards of Care Program (SOC) are administered by parts of this application. The Resource Coordination program is a competitive grant program which funds resource coordinators in child care programs across the state. Resource coordinators provide additional value-added services to Pre-K children and families focusing on child development, health resources, transition activities, and links to community resources. RC applications are entered via a public facing web module of the PANDA application, approval and visit reports are entered as well. The Standards of Care (SOC) program offers services to help child care learning centers improve the quality of the infant, toddler and preschool classrooms. Through training, technical assistance, and the use of nationally and internationally recognized quality measures for center-based child care, this program focuses on increases the overall quality of child care at centers who apply to participate. The program recognizes quality excellence by awarding the following designations: Center of Distinction, Center of Recognition [child care centers]. The SOC program was previously supported by an Access-based system. As of October 2005, SOC consultants utilize a module of the PANDA web application for applications and administration and the PANDA PM client for the entry of visit information. There are 4 field staff working out of home offices directly supporting the SOC program. 168 Georgia Department of Early Care & Learning o Platform/Host: o Operating System: o Database: Windows Windows 2K Server SQL2000 Annual Volume: Unit of Measure: FY 2007 $152,851 1,049 applications; 9,154 payments to 916 providers; $301,131,254 paid out; 9,609 payments processed electronically; 236,904 students entered on 11548 rosters processed over 3 roster cycles; 5595 Pre-K visits; 875 of 916 providers are online (96%) 271 RC providers funded; $19 million paid out; 107 SOC visits; 583 days of technical assistance provided; 100+ Training sessions with 8,136 attendees; 61 CODs, 95 HODs, 13 CORs, and 42 HOMs awarded; # of applications submitted; # payments processed; Total amount granted; #children submitted for roster processing; # consultant visits; # online providers # RC applications submitted; # monitoring visits by RC group; Total RC grants; # SOC TA visits; # training sessions provided; # of quality awards; # children impacted by program (total capacity at centers involved with program) Consultant FTEs: Staff FTEs: 0.42 1.20 Application B: CNP Program or Sub-Program: Nutrition Description of Application Function: The Child Nutrition Program (CNP) is a web-based application that is used by internal staff as well as the public. This interface is used to administer the USDA sponsored Child and Adult Care Food Program (CACFP) and the Summer Food Service Program (SFSP). Child care centers, local school systems, family day care homes, and group day care homes apply on-line to participate in this program. Approved sponsors and sites are reimbursed for meals provided to at risk children and a limited number of adults. The CNP application is the main source of data for all business functions associated with these programs including Applications, Payments, and Performance Monitoring. 100% of all applicants and participants use the CNP program for submission of applications and claims. All payments are calculated within the CNP application. An AP file is created for upload into the PeopleSoft system. The CNP program serves as an accounting subsystem for audit purposes. Staff uses the application to schedule reviews required by the USDA and monitor the results. A specific module is used to register all institution staff for annual training. This module is connected to the CACFP and SFSP applications process to ensure that staff is trained prior to approval. The Nutrition division has also begun to utilize DVD distribution for training in order to provide constituents with the necessary information on program 169 Georgia Department of Early Care & Learning changes in a way that can be referenced multiple times and more efficiently used time and resources for the agency and the participant. 8 field staff works from home offices on a daily basis for this division. The Nutrition division also launched a new website which is a source of information on nutrition and healthy lifestyles. o Platform/Host: o Operating System: o Database: Windows Windows 2K Server SQL 2000 Annual Volume: Unit of Measure: FY 2007 $532,362 141 Sponsors/2016 CACFP sites/3721 DCH; 72.7 million CACFP meals in FFY2006; 4 million meals in SFSP; 10,000+claims, 11,000+ payment vouchers processed; $93 million paid out. # of Awarded participants by type; # of meals provided; # of payment vouchers processed; Total amount of money granted. Consultant FTEs: Staff FTEs: 0.42 0.50 Application C: SANSWRITE Program or Sub-Program: Child Care Licensing (CCS) Description of Application Function: The Sanswrite application is a hybrid between a COTs client-server program developed by MAP Software, Inc. and a web-based application developed by MAP specifically for Bright from the Start. These applications support the agency's child care services divisions which provides oversight and monitoring for all child care learning centers (CCLC), group day care homes (GDCH), and family day care homes (FDCH) across the State. Family day care homes are defined as 3-6 children being cared for in a private home for less than 24 hours per day. Group day care homes are operated by a private individual, society, corporation or other entity for pay and are limited to caring for 7 - 18 children under the age of 18. Child care learning centers are operated by a private individual, society, corporation or other entity for pay and care for more than 18 children under the age of 18. The Sanswrite application is the main source of data for business functions associated with these programs including Applications and Performance Monitoring. Applications for licenses (CCLC, GDCH) or Registrations (FDCH) are entered into the private (internal) side of the web application, information is downloaded to the client [through agency VPN] and information on individual visits are entered on the client. The client product was in used by the Office of School Readiness prior to the 2004 merger of this agency with portions of the DHR Office of Regulatory Services. The web application was developed to support additional business functions that transferred with the merge. Child care services staff process all applications for licensing or registration. This includes tracking results of criminal background checks on directors, staff, and other adults living in family day care homes. All complaints regarding child care are investigated by this division. 40+ staff in 170 Georgia Department of Early Care & Learning home offices work in the field daily for this division. The agency also works in collaboration with DHR to make visits to Informal childcare providers (those related to the children they care for and reimbursed through DHR). o Platform/Host: o Operating System: o Database: Windows Windows 2K Server SQL 2000 Annual Volume: Unit of Measure: FY 2007 $255,090 # CCLC & GDCH - 3293, # FDCH - 5370; # new CCLC/GDCH - 191, #CCLC & GDCH visits 9778, # FDCH visits - 4753, # Informal visits 1047 Criminal records module resulted in 70% decrease in complaints # open CCLC, GDCH, and FDCH licensed or registered; # new centers in FY2007; # visits by type Consultant FTEs: Staff FTEs: 0.00 0.30 Application D: TRAINING REGISTRATION Program or Sub-Program: Learning Initiatives Description of Application Function: The training and registration module is a free-standing web application where records for statewide training classes can be created and displayed. This application allows staff from Pre-K sites (through an integration with PANDA) to authenticate and register for classes on-line. There is also staff available at BFTS to register individuals who fax in their information. This application is used to create rosters for use in the class and determine noshows for training. o Platform/Host: o Operating System: o Database: Windows Windows 2K Server SQL 2000 Annual Volume: 10,000+ registrants; 80% online registrants Unit of Measure: FY 2007 $29,600 # registrants; % online registrants Consultant FTEs: Staff FTEs: 0.00 0.00 Application E: WEBSITE & WEBSITE ADMINISTRATION Program or Sub-Program: Child Care Licensing; Quality Description of Application Function: Learning Initiatives; 171 Georgia Department of Early Care & Learning In preparation for the merger and as a necessary update, the agency's website has been completely redesigned. This included a review of all content, reorganization of the content; redesign of the pages at all levels as well as an automated tool for loading changes to documents by non-technical staff. This increases the accuracy of information displayed and allows for real-time changes to documents to be produced at the operations level. This project was completed via the use of in-house contractors for the development, design, and continued support. o Platform/Host: o Operating System: o Database: Windows Windows 2K Server SQL 2000 Annual Volume: Unit of Measure: FY 2007 $115,501 Not Reported # documents Consultant FTEs: 1.05 Staff FTEs: 0.00 Application F: GRANT MANAGEMENT Program or Sub-Program: Child Care Licensing; Learning Initiatives; Quality; Nutrition Description of Application Function: This application is being developed in-house via contract staff to support the grants administration function transferred in the merge from the Georgia Child Care Council. This application will provide information and tracking for the applications, payment, and performance monitoring of this program. o Platform/Host: o Operating System: o Database: Windows Windows 2K Server SQL 2000 Annual Volume: Unit of Measure: FY 2007 $106,981 Not Reported # applications Consultant FTEs: 0.97 Staff FTEs: 0.00 Application G: WEB "FACELIFT" Program or Sub-Program: Child Care Licensing; Learning Initiatives; Quality Description of Application Function: This project is to fully revamp the agency's current website with additional features and functions available. The agency has a goal to have the web portal be a place for education and learning for parents, providers, and stakeholders. The need to change and update content on a quicker basis was 172 Georgia Department of Early Care & Learning a request and requirement from throughout the agency. This is a collaborative process that includes a review of all content currently on the web and a redesign of the images used on the web. The agency is also incorporating the state approved color palette and logo into the website. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $92,040 Not Reported Site Implementation Consultant FTEs: 0.74 Staff FTEs: 0.00 173 Georgia Department of Early Care & Learning Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Other Wireless Devices: DESCRIPTION COM D530 CMT, CPX EVO-D51C, Dell GX1, GX110, GX150, GX240, GX260, GX270, GX280,DESKPRO EN, HP XW4300, HPDX2000 Dell-PE 1650, Dell-PE 2450, Dell-PE 2500, Dell-PE 2650, Dell-PE 4200, 4300, 4400, 4600, HP DL380 GTA WAN Router Cisco 3500 & 2950G for backbone, Dell, Linksys Symantec 5200; Symantec 5440 Dell 3100n, Dell 5100N, HP 2200-4200 McAffee Spam Applicance/Watchgard Firebox VPN Watchgbuard Firebox (VPN appliance) Verizon Air cards/Cell Phones/ Blackberries QUANTITY 152 205 27 2 19 2 23 2 1 140 573 Capitalized Asset Value of IT Equipment: Not Reported General Age and Condition of Equipment: Description of condition. Good to Very Good. 174 State of Georgia Information Technology Expenditures Report Fiscal Year 2007 For Period July 1, 2006 June 30, 2007 Georgia Department of Economic Development 0 Georgia Department of Economic Development Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision Georgia Department of Economic Development will continue to promote Georgia -- its diverse resources, welcoming business climate, and rich cultural heritage, as a prime location for people to live and work, and for businesses thrive and grow. Agency Mission GDEcD is the "sales and marketing department" for Georgia promoting the development of tourism, business, and industry in the state. Our "internal customers" are Georgia's Existing businesses, including tourist attractions Communities The "products" we sell are Georgia's Communities Tourist attractions Businesses (and the products of those businesses.) The "external customers" we sell these "products" to include Communities Companies considering relocation Producers seeking film locations Tourists considering coming to Georgia and Prospective international customers for Georgia's existing businesses We play a range of sales and marketing roles for Georgia communities and businesses We are "agents" for Georgia communities that want to bring in new businesses We are "guides" for companies considering Georgia for expansion or relocation We are "reps" for Georgia businesses to sell their products and services overseas We are "advisors" for existing Georgia businesses in their own marketing and sales We are "marketers" and advertisers to bring visitors to Georgia's tourist attractions Agency Strategic Goals The Global Commerce Division Aggressively work toward growing Georgia's economic base. Georgia's economy will continue to grow as business comes to Georgia and expands in the state. Introduce, evaluate 175 Georgia Department of Economic Development and develop new industries and products for Georgia. Georgia will continue to be a leader in commercializing research into new business opportunities. Promote Georgia as a location for domestic and international businesses by providing information on such topics as wage data, labor availability, and taxes on potential sites, by accompanying industry officials on tours of communalities for prospective industrial development, and by helping support local communities in their business development programs. The division's regional sales and marketing representatives serve and represent the needs of existing businesses and communities in 11 of the state's Service Delivery Regions. The division also provides staff support to the Georgia Allies, a public-private marketing partnership that favorably positions the state with target industries. Expand Georgia's role as a national and international trade partner. Georgia will be a worldwide leader in capturing business opportunities and forming partnerships. Promote the sale of Georgia products and services to customers abroad and coordinates all facets of international trade and export in the state. Through the U.S. Export Assistance Center, the Trade Division assists small and medium- sized businesses involved in exporting with trade leads, market analysis, trade shows, and identification of financial assistance options. Coordination of international trade assistance is accomplished through international programs; instate programs and contracts with international representatives in key markets for Georgia businesses. The Trade Division also coordinates the support and operations of the department's overseas offices and supports the Economic Development Division in international company recruitment. The Tourism Division Increase tourism in Georgia. More people will choose Georgia as a vacation destination. Increase the number of travelers to Georgia by providing information services and marketing that prompts travelers to choose Georgia as a vacation destination. Through regional tourism representatives, the division assists local and regional tourism associations in the development of effective tourism programs. Also, the Tourism Division is responsible for ensuring that the state's 11 visitor information centers are operated in a manner that encourages visitors to return to Georgia. These centers serve over 15 million visitors annually with travel information and assistance. The Film, Video & Music Office Develop and promote the state's feature film, television, commercial, music video and recorded music industries. Statewide resource and infrastructure information along with an extensive location library provide every manner of assistance for production companies both inside and outside Georgia. The office coordinates and supports the filming needs of companies with other state agencies and local governments. The Administration Division 176 Georgia Department of Economic Development Provide organizational support to the department, including budgetary, personnel, accounting, planning, research, and procurement services. The division also administers the marketing funds for the department's economic development, trade, and tourism programs. Agency IT Projects PROJECT A: Tourism Fulfillment Project Description and Benefit: Achieve Georgia Tourism's goal of retaining and working with our statewide tourism partners. The fulfillment process should be streamlined as much as possible to reduce labor, increase reporting capabilities, and deliver. better service to Georgia Tourism's end-customers. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $90,000 RFP Not Needed Planning/Analysis/Design High $90,000 State Funds $90,000 Federal/Other Funds $0 PROJECT B: Replace Project Tracking System (PTS) Project Description and Benefit: Enable project managers become more efficient and providing detailed matrix for management. Replace the aging ASP based Global Commerce division's project tracking system software (PTS) with a more robust off the shelf customizable package. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $100,000 RFP Not Needed Planning/Analysis/Design High $100,000 State Funds $100,000 Federal/Other Funds $0 PROJECT C: ACT CRM implementation Project Description and Benefit: Enhance team based collaboration and information retention that could later be utilized. Implement ACT!, a contact management solution for team based collaboration and CRM (Tourism, Small business and Entrepreneur, Film and Trade ). 177 Georgia Department of Economic Development Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $50,000 RFP Not Needed Construction/Implementation High $50,000 State Funds $50,000 Federal/Other Funds $0 Agency Major IT Accomplishments Not Reported 178 Georgia Department of Economic Development Chapter 2, Section A - Expenditures by Sub Class Account/ Subclass Description APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subtotal 501000 Regular Salaries 502001 Annual Leave Pay 511000 Overtime 512000 Permanent Hourly 513000 Temporary Labor Fringe Benefits Allocation 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 518000 Unemployment Insurance 519000 Workers' Compensation 520000 Merit System Assessments 598000 Pay for Performance 599000 Lapse 300 Personal Services 610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation 301 Regular Operating Expense 722000 Motor Vehicle 303 Motor Vehicle Purchases Total Expenditures 295,420 790 21,882 30,754 49,505 882 399,232 330 265 5,292 492 9,769 171 16,318 - 179 Georgia Department of Economic Development Expenditures by Sub Class (continued) Account/ Subclass Description 713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 304 Equipment 814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Cap Threshold 819000 [IT Expenditure] Rents other than Real Estate 821000 [IT Expenditure] Computer/Telecommunications Equipment 823000 [IT Expenditure] Software (Capitalized) 851000 [IT Expenditure] Professional/Technical Services - Computer/IT 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support 305 Computer Charges 648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals 306 Real Estate Rentals 653600 Contracts - Telecommunications 871001 Voice/Data Communication Services - GTA Computer 871002 Voice/Data Communication Services - GTA Data Network 871003 Voice/Data Communication Services - GTA Telecom 871000 Voice / Data Communication Services (GTA) 872001 Voice/Data Communication Services - Wire/Cable Simple 872002 Voice/Data Communication Services - Wire/Cable Complex 872003 Voice/Data Communication Services - MPLS 872004 Voice/Data Communication Services - Video 872005 Voice/Data Communication Services - Local Service 872006 Voice/Data Communication Services - Long Distance 872007 Voice/Data Communication Services - Voice Mail 872008 Voice/Data Communication Services - PBX 872009 Voice/Data Communication Services - VOIP 872010 Voice/Data Communication Services - Key System 872011 Voice/Data Communication Services - Mobile/Wireless 872012 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Other) 307 Telecommunications Total Total Expenditures 4,545 15,803 80,051 9,872 45,927 206,508 89,741 62,335 514,783 40,212 47,686 1,073 115,878 164,637 445 - 27,795 3,449 1 114,444 42,402 188,535 393,384 180 Georgia Department of Economic Development Expenditures by Sub Class (continued) Account/ Subclass Description 723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings 309 Capital Outlay 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 Professional/Technical Services - Computer/IT 852000 Professional/Technical Services - Computer/IT Expenses 312 Contracts 750000 Transfers Out 314 Transfers 690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants 315 Grants TOTAL EXPENDITURES State Funds Federal Funds Other Funds Full Time Equivalent Positions Full Time Equivalent Consultants Total Expenditures - - 1,323,717 1,308,165 15,552 5.00 181 Georgia Department of Economic Development Chapter 2, Section B - Expenditures by Application Applications: Description Not Reported Consultant FTE's Position FTE's FY 2007 Expenditures TOTAL Applications Expenditures TOTAL Applications Positions TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions TOTAL EXPENDITURES TOTAL POSITIONS - - - 1,323,717 - 5.00 1,323,717 - 5.00 182 Georgia Department of Economic Development Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) Not Reported 183 Georgia Department of Economic Development Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Other DESCRIPTION Scanners Wireless Devices QUANTITY 192 125 50 2 12 102 7 7 497 Capitalized Asset Value of IT Equipment: Not Reported General Age and Condition of Equipment: Description of condition. Not Reported 184 State of Georgia Information Technology Expenditures Report Fiscal Year 2007 For Period July 1, 2006 June 30, 2007 Georgia World Congress Center Authority 0 Georgia World Congress Center Authority Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision Our vision is to constantly earn our reputation as one of the world's finest convention, sports and entertainment venues. Agency Mission The State of Georgia established the Georgia World Congress Center Authority to develop and operate the Georgia World Congress Center, the Georgia Dome, Centennial Olympic Park, and related facilities. These facilities exist for the primary purpose of promoting and facilitating events and activities that generate economic benefits to the citizens of the State of Georgia and the City of Atlanta as well as enhance the quality of life for every Georgian. Agency Strategic Goals Increase participation of public officials. Upgrade the recruitment, training, retention, and customer service skills of the Greeter Program. Educate show management, exhibitors and attendees about safety in Atlanta. All full-time staff to complete 8 hours of training. Produce rental revenues for the GWCC from short-term of $1 million and from long-term of $8.5 million Generate $650,000 in revenues for the Georgia Dome by selling suites for the 2007 Men's Final Four. 185 Georgia World Congress Center Authority Improve Service Scores that are specific to the Georgia Dome from the Falcons Benchmark Survey. Strengthen our relationship with NCAA by exceeding their expectations as host facility of the 2007 Men's Final Four. Renovation of the Centennial Olympic Park Fountain of Rings. Agency IT Projects PROJECT A: Replacement of 90 Personal Computers Project Description and Benefit: Periodic replacement of 25% of our inventory. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $100,000 Complete/Maintenance High $100,000 State Funds Federal/Other Funds $0 $100,000 PROJECT B: Dome Ticket Master Server Project Description and Benefit: Build and deploy server. Coordinate with Dome Ticketing and Ticketmaster regarding setup and migration. Essential to migrate from Dome Ticket office to Ticketmaster for tickets to Dome Events such as Falcon's games, SEC Championship, NCAA Final Four, and Chick-fil-A Bowl. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $11,362 Complete/Maintenance Medium $11,362 State Funds $0 Federal/Other Funds $11,362 PROJECT C: Brick Locator/Kiosks Project Description and Benefit: This project benefits our customers by providing an improved interface to their Olympic brick information hosted on kiosks located within the Centennial Olympic Park. It also provides an ability to query the same information via the Park's web site. The kiosks also contain additional value added information for customer, 186 Georgia World Congress Center Authority some of which is provided interactively. The project involved building and deploying 2 kiosks. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $23,000 Complete/Maintenance Low $23,000 State Funds $0 Federal/Other Funds $23,000 PROJECT D: Web Server Upgrade Project Description and Benefit: This project improves our ability to provide more rich and interactive web content on our facility web sites. The upgrade to the new server will also enable the implementation of a content management system which will improve our efficiency of updating web content. The project involved replacing the web server, migrating the sites, transferring the certificates and the purchase and configuration of Flash Media Server for video streaming. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $20,500 Construction/Implementation Medium $20,500 State Funds $0 Federal/Other Funds $20,500 PROJECT E: Websense Server Project Description and Benefit: This new software package filters and controls all Internet connections. It will improve data security and will decrease system downtime by greatly reducing the amount of malware end systems acquire. It will improve our system's ability to proxy non-http Internet connections. The project involves building and deploying firewall and client settings. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $29,000 Construction/Implementation Medium $29,000 State Funds $0 Federal/Other Funds $29,000 PROJECT F: SAN Project Description and Benefit: Enhances the authority's overall general growth of electronic data. The system will also be leveraged to assist with our data backup processes. Transfer part of the data backup process to the SAN. 187 Georgia World Congress Center Authority Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $24,150 Planning/Analysis/Design Medium $24,150 State Funds $0 Federal/Other Funds $24,150 PROJECT G: GWCC.com redesign Project Description and Benefit: Update information, graphics, links, and content of the GWCC website. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $30,000 Planning/Analysis/Design Medium $30,000 State Funds $0 Federal/Other Funds $30,000 PROJECT H: Concentrics Upgrade Project Description and Benefit: Build new servers, install new database, migrate data and processes to improve the performance of our facility management software. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $35,500 Planning/Analysis/Design High $35,500 State Funds $0 Federal/Other Funds $35,500 Agency Major IT Accomplishments Not Reported 188 Georgia World Congress Center Authority Chapter 2, Section A - Expenditures by Sub Class Account/ Subclass Description APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subtotal 501000 Regular Salaries 511000 Overtime 512000 Permanent Hourly 513000 Temporary Labor Fringe Benefits Allocation 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 518000 Unemployment Insurance 519000 Workers' Compensation 520000 Merit System Assessments 598000 Pay for Performance 599000 Lapse 300 Personal Services 610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation 301 Regular Operating Expense 722000 Motor Vehicle 303 Motor Vehicle Purchases Total Expenditures - - 189 Georgia World Congress Center Authority Expenditures by Sub Class (continued) Account/ Subclass Description 713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 304 Equipment 814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Cap Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support 305 Computer Charges 648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals 306 Real Estate Rentals 871001 Voice/Data Communication Services - GTA Computer 871002 Voice/Data Communication Services - GTA Data Network 871003 Voice/Data Communication Services - GTA Telecom 871000 Voice / Data Communication Services (GTA) 872001 Voice/Data Communication Services - Wire/Cable Simple 872002 Voice/Data Communication Services - Wire/Cable Complex 872003 Voice/Data Communication Services - MPLS 872004 Voice/Data Communication Services - Video 872005 Voice/Data Communication Services - Local Service 872006 Voice/Data Communication Services - Long Distance 872007 Voice/Data Communication Services - Voice Mail 872008 Voice/Data Communication Services - PBX 872009 Voice/Data Communication Services - VOIP 872010 Voice/Data Communication Services - Key System 872011 Voice/Data Communication Services - Mobile/Wireless 872012 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Other) 307 Telecommunications Total Total Expenditures 63,927 101,924 165,851 10,288 16,433 227,382 254,103 - 70,985 70,985 - 224,136 15,615 20,064 67,617 327,432 398,417 190 Georgia World Congress Center Authority Expenditures by Sub Class (continued) Account/ Subclass Description 723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings 309 Capital Outlay 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 Professional/Technical Services - Computer/IT 852000 Professional/Technical Services - Computer/IT Expenses 312 Contracts 750000 Transfers Out 314 Transfers 690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants 315 Grants TOTAL EXPENDITURES State Funds Federal Funds Other Funds Full Time Equivalent Positions Full Time Equivalent Consultants Total Expenditures 634,044 634,044 - 1,452,415 191 Georgia World Congress Center Authority Chapter 2, Section B - Expenditures by Application Applications: Description Not Reported Consultant FTE's Position FTE's FY 2007 Expenditures TOTAL Applications Expenditures TOTAL Applications Positions TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions TOTAL EXPENDITURES TOTAL POSITIONS - - - 1,452,415 - - 1,452,415 - - 192 Georgia World Congress Center Authority Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) Not Reported 193 Georgia World Congress Center Authority Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Plotters Scanners Other DESCRIPTION Dell OptiPlex Dell Latitude Foundry, Cisco Foundry Cisco Pix Hewlett packard Hewlett Packard Hewlett Packard Cannon, Xerox Wireless Devices Nextel Cell Phones QUANTITY 420 20 31 4 36 1 79 20 3 10 87 711 Capitalized Asset Value of IT Equipment: Not Reported General Age and Condition of Equipment: Description of condition. Average age 3 4 years. Good condition. 194 State of Georgia Information Technology Expenditures Report Fiscal Year 2007 For Period July 1, 2006 June 30, 2007 Georgia Department of Education 0 Georgia Department of Education Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision We will lead the nation in improving student achievement. Agency Mission It is the mission of the Department of Education to function as a policy-driven and service-oriented agency that meets the needs of local school systems as they go about the business of preparing all students for college or a career in a safe and drug-free environment where we ensure that no child is left behind. Agency Strategic Goals Recruit, Train and Retain o Reduce the number of teachers who leave the profession for reasons of job dissatisfaction o Ensure a highly qualified teacher for every classroom Georgia Performance Standards o New Georgia Performance Standards (GPS) and Testing Published and Used Testing o Well-designed testing program aligned with Georgia GPS. School Improvement o Decrease the number of schools on NCLB needs improvement list o Ensure that the overwhelming majority of 3rd graders are proficient at reading and math o Eliminate persistent danger in all schools High School Improvement o Significantly improve Georgia's SAT scores 195 Georgia Department of Education o Ensure that AP courses are taught well in every high school o Cut drop out rates substantially o Increase the number of students graduating with technical or two-year college certification Data Development o Best in class, actionable report card o Develop and implement best in class student information system Financial Management o Clean Audit Report Policy o Reputation for expertise, transparency and strong policy Agency IT Projects Not Reported Agency Major IT Accomplishments Not Reported 196 Georgia Department of Education Chapter 2, Section A - Expenditures by Sub Class Account/ Subclass Description APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subtotal 501000 Regular Salaries 511000 Overtime 512000 Permanent Hourly 513000 Temporary Labor Fringe Benefits Allocation 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 518000 Unemployment Insurance 519000 Workers' Compensation 520000 Merit System Assessments 598000 Pay for Performance 599000 Lapse 300 Personal Services 610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation 301 Regular Operating Expense 722000 Motor Vehicle 303 Motor Vehicle Purchases Total Expenditures 2,458,753 49,376 126,611 242,431 410,937 4,988 3,902 8,232 3,305,231 1,244 21,400 142,295 8,279 9,632 32 191 5,138 5,286 (470) 56,046 63,491 312,566 - 197 Georgia Department of Education Expenditures by Sub Class (continued) Account/ Subclass Description Total Expenditures 713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 597,810 304 Equipment 597,810 814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Capitalization Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support 381,212 30,631 882,989 (2,997) 20,027 420,714 684,383 305 Computer Charges 2,416,958 648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals 34,310 4,770 306 Real Estate Rentals 39,080 871001 Voice/Data Communication Services - GTA Computer Bill 871002 Voice/Data Communication Services - GTA Data Network Bill 871003 Voice/Data Communication Services - GTA Telecommunications B 871000 Voice / Data Communication Services (GTA) 872001 Voice/Data Communication Services - Wire/Cable Simple 872002 Voice/Data Communication Services - Wire/Cable Complex 872003 Voice/Data Communication Services - MPLS 872004 Voice/Data Communication Services - Video 872005 Voice/Data Communication Services - Local Service 872006 Voice/Data Communication Services - Long Distance 872007 Voice/Data Communication Services - Voice Mail 872008 Voice/Data Communication Services - PBX 872009 Voice/Data Communication Services - VOIP 872010 Voice/Data Communication Services - Key System 872011 Voice/Data Communication Services - Mobile/Wireless 872012 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Other) 706,609 780 411,686 1,119,075 9,161 - 12,339 (219) 18,609 10,510 32 314 50,069 182,115 8,880 291,810 307 Telecommunications Total 1,410,885 198 Georgia Department of Education Expenditures by Sub Class (continued) Account/ Subclass Description 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 Professional/Technical Services - Computer/IT 852000 Professional/Technical Services - Computer/IT Expenses 312 Contracts SPECIAL LINE ITEM EXPENDITURES 814000 [IT Expenditure] Supplies and Materials 816000 [IT Expenditure] Equipment Under Capitalization Threshold 871003 Voice/Data Communication Services - GTA Telecommunications B 872010 Voice/Data Communication Services - Key System 872011 Voice/Data Communication Services - Mobile/Wireless 872012 Voice/Data Communication Services - Other 623 School Improvement 501000 Regular Salaries 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 518000 Unemployment Insurance 519000 Workers' Compensation 520000 Merit System Assessments 524000 Other Employee Related Expense 611000 Postage 613000 Publications, Printing and Media 614000 Supplies & Materials 620000 Insurance & Bonding 622000 Freight 627000 Other Operating Expense 640000 Travel 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 814000 [IT Expenditure] Supplies and Materials 816000 [IT Expenditure] Equipment Under Capitalization Threshold 851000 [IT Expenditure] Professional/Technical Services - Computer/IT 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support 871003 Voice/Data Communication Services - GTA Telecommunications B 872011 Voice/Data Communication Services - Mobile/Wireless 872012 Voice/Data Communication Services - Other 647 Georgia Virtual School Total Expenditures 170,673 12,952 10,924,712 5,198,909 1,576,923 - 17,884,168 55,131 32,304 7,586 499 1,683 32 97,236 273,994 7,320 25,875 45,793 445 348 735 1,680 4,434 812 3,891 29 144 7,130 4,109 252,618 45 99,085 1,315,661 268 3,671 6,000 1,579 437 2,460 1,526 28,014 2,088,103 199 Georgia Department of Education Expenditures by Sub Class (continued) Account/ Subclass Description 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support 871003 Voice/Data Communication Services - GTA Telecommunications B 872011 Voice/Data Communication Services - Mobile/Wireless 872012 Voice/Data Communication Services - Other Total Expenditures 1,579 437 2,460 1,526 28,014 647 Georgia Virtual School TOTAL EXPENDITURES State Funds Federal Funds Other Funds 34,015 28,152,037 24,330,776 2,395,503 1,425,758 Full Time Equivalent Positions Full Time Equivalent Consultants 200 Georgia Department of Education Chapter 2, Section B - Expenditures by Application Applications: Description Not Reported Consultant FTE's Position FTE's FY 2007 Expenditures TOTAL Applications Expenditures TOTAL Applications Positions TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions TOTAL EXPENDITURES TOTAL POSITIONS 201 28,153,037 28,153,027 Georgia Department of Education Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) Not Reported 202 Georgia Department of Education Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Other DESCRIPTION Dell Workstations Dell Laptops/HP Tablets HP Proliant Cisco 4400 Cisco 3750, 6500 Cisco ASA FW/VPN Cisco Clean Access, Cisco MARS, Cisco NAC, Cisco ACS, VTL/Backup QUANTITY 113 24 7 1 30 2 5 Wireless Devices 182 Capitalized Asset Value of IT Equipment: $995,591 General Age and Condition of Equipment: Description of condition. Not Reported. 203 State of Georgia Information Technology Expenditures Report Fiscal Year 2007 For Period July 1, 2006 June 30, 2007 Employees Retirement System of Georgia 0 Employees Retirement System of Georgia Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision Our vision is to become the country's premier retirement system utilizing state-of-the-art technology to best serve our customers and provide timely and accurate information and services. Agency Mission The mission of the Employees' Retirement System of Georgia (ERSGA) is to be the guardian of pension plans on behalf of the State of Georgia for the ultimate benefit of our members, retirees, and beneficiaries. Agency Strategic Goals Enhance and implement customer service plan. Embrace industry leading technology and business processes. Increase Educational opportunities for our customers. Develop an educated workforce that embodies professionalism and integrity. Redefine our organizational processes on a continual basis. 204 Employees Retirement System of Georgia Agency IT Projects PROJECT A: Pension System Implementation Project Description and Benefit: Goal - Implement a system that gives ERSGA personnel the ability to adequately support and administer the pension plans and benefits of State of Georgia employees. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $18,000,000 RFP Not Needed Planning/Analysis/Design Construction/Implementation High $18,000,000 State Funds Federal/Other Funds $0 $18,000,000 PROJECT B: Kronos Time Keeping System Project Description and Benefit: Goal - Implement a system that ERSGA employees enter work and leave time and feeds accruals to the state PeopleSoft Payroll system Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $50,000 RFP Not Needed Planning/Analysis/Design Medium $50,000 State Funds $0 Federal/Other Funds $50,000 Agency Major IT Accomplishments Not Reported 205 Employees Retirement System of Georgia Chapter 2, Section A - Expenditures by Sub Class Account/ Subclass Description APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subtotal 501000 Regular Salaries 511000 Overtime 512000 Permanent Hourly 513000 Temporary Labor Fringe Benefits Allocation 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 518000 Unemployment Insurance 519000 Workers' Compensation 520000 Merit System Assessments 598000 Pay for Performance 599000 Lapse 300 Personal Services 610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation 301 Regular Operating Expense 722000 Motor Vehicle 303 Motor Vehicle Purchases Total Expenditures 793,868 60,731 82,642 112,729 1,049,970 30,106 5,541 92,641 128,289 - 206 Employees Retirement System of Georgia Expenditures by Sub Class (continued) Account/ Subclass Description 713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 304 Equipment 814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Cap Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support 305 Computer Charges 648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals 306 Real Estate Rentals 871001 Voice/Data Communication Services - GTA Computer 871002 Voice/Data Communication Services - GTA Data Network 871003 Voice/Data Communication Services - GTA Telecom 871000 Voice / Data Communication Services (GTA) 872001 Voice/Data Communication Services - Wire/Cable Simple 872002 Voice/Data Communication Services - Wire/Cable Complex 872003 Voice/Data Communication Services - MPLS 872004 Voice/Data Communication Services - Video 872005 Voice/Data Communication Services - Local Service 872006 Voice/Data Communication Services - Long Distance 872007 Voice/Data Communication Services - Voice Mail 872008 Voice/Data Communication Services - PBX 872009 Voice/Data Communication Services - VOIP 872010 Voice/Data Communication Services - Key System 872011 Voice/Data Communication Services - Mobile/Wireless 872011 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Other) 307 Telecommunications Total Total Expenditures - 30,292 22,045 19,449 98,944 170,730 115,656 10,767 27,764 154,186 - 15,854 19,336 35,189 189,376 207 Employees Retirement System of Georgia Expenditures by Sub Class (continued) Account/ Subclass Description 723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings 309 Capital Outlay 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 Professional/Technical Services - Computer/IT 852000 Professional/Technical Services - Computer/IT Expenses 312 Contracts 750000 Transfers Out 314 Transfers 690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants 315 Grants TOTAL EXPENDITURES State Funds Federal Funds Other Funds Full Time Equivalent Positions Full Time Equivalent Consultants Total Expenditures 722,612 7,079,292 7,801,904 - 9,340,268 9,340,268 8.00 26.00 208 Employees Retirement System of Georgia Chapter 2, Section B - Expenditures by Application Applications: PARIS PeopleSoft Deferred Comp KRONOS Description Consultant FTE's Position FTE's FY 2007 Expenditures 22.00 0.81 4.00 0.25 0.25 7,410,292 25,028 99,700 64,162 TOTAL Applications Expenditures TOTAL Applications Positions TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions TOTAL EXPENDITURES TOTAL POSITIONS 22.81 3.19 26.00 4.50 3.50 8.00 7,599,182 1,741,086 9,340,268 209 Employees Retirement System of Georgia Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) Application A: PARIS Program or Sub-Program: Retirement System Description of Application Function: To process pension system needs. o Platform/Host: o Operating System: o Database: HP Windows 2003 SQL Server Annual Volume: Unit of Measure: FY 2007 $7,410,292 593,247 Pay History Transactions Consultant FTEs: 22.00 Staff FTEs: 4.00 Application B: PEOPLESOFT Program or Sub-Program: Retirement System Description of Application Function: To process pension system needs. o Platform/Host: o Operating System: o Database: SUN UNIX Oracle Annual Volume: Unit of Measure: FY 2007 $25,028 32,500 Transactions Consultant FTEs: 0.00 Staff FTEs: 0.25 Application C: DEFERRED COMPENSATION Program or Sub-Program: Retirement System Description of Application Function: To process pension system needs. o Platform/Host: o Operating System: o Database: HP UNIX Oracle 210 Employees Retirement System of Georgia Annual Volume: Unit of Measure: FY 2007 $99,700 500,000 Transactions Consultant FTEs: 0.81 Staff FTEs: 0.00 Application D: KRONOS Program or Sub-Program: Retirement System Description of Application Function: Pension system operational support. o Platform/Host: o Operating System: o Database: HP Windows 2003 SQL Annual Volume: Unit of Measure: FY 2007 $64,162 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.25 211 Employees Retirement System of Georgia Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Plotters Scanners Other Wireless Devices DESCRIPTION QUANTITY 135 12 50 21 2 14 60 294 Capitalized Asset Value of IT Equipment: $752,797 General Age and Condition of Equipment: Description of condition. Not Reported 212 State of Georgia Information Technology Expenditures Report Fiscal Year 2007 For Period July 1, 2006 June 30, 2007 Georgia Governor's Office of Planning & Budget 0 Georgia Governor's Office of Planing & Budget Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision The Office of Planning and Budget will be recognized as the guiding force for innovative public policy and sound fiscal management. Agency Mission The Office of Planning and Budget provides leadership in statewide fiscal management and public policy to improve the lives of Georgians. OPB will accomplish this mission with leadership from the Governor and in cooperation with the General Assembly, State Agencies, and other public and private organizations. Agency Strategic Goals Managing for Results. Quality Workforce. Information/Communication. Agency IT Projects PROJECT A: Annual Operating Budget and Amendments Application - BudgetNet AOB/Amendments Project Description and Benefit: This application assists OPB in meeting its statutory requirements of assuring budgetary compliance with the appropriation bill and subsequent spending authorizations. It allows all agencies with appropriated funds to enter their AOB or amendment through a web interface, and submit it to OPB. OPB then can review and approve the submission. E-mail notification accompanies every stage. The benefit is that every agency can use the application and it can provide enterprise wide reports by program and fund source for the entire state. It makes the budgetary compliance process practically paperless. Supports the state accounting system. 213 Georgia Governor's Office of Planning & Budget Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Complete/Maintenance High $2,000,000 State Funds Not Reported Federal/Other Funds Not Reported PROJECT B: General Allotments Application - BudgetNet Allotments Project Description and Benefit: This application is a statewide application for all agencies with appropriated funds. It permits OPB to meet its statutory requirement of approving agency allotment requests. It is a web-based application that permits agencies to enter their allotment request and submit it to OPB. It is reviewed and approved by OPB. A warrant is then issued and entered into the system for approval by the Comptroller. E-mail notification accompanies every stage. The application provides statewide reports that show the current status of appropriated funds and how much have been allotted by state fund source. It supports the state accounting system. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Complete/Maintenance High $750,000 State Funds Not Reported Federal/Other Funds Not Reported PROJECT C: Capital Outlay Budgeting System Application - COBS Project Description and Benefit: This is a web-based application that supports capital project budget requests as well as enables OPB to monitor the project through implementation. It is an enterprise application that enables the tracking of bond requests during the budget development cycle. This application has eliminated the need for paper submissions. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Complete/Maintenance High $600,000 State Funds Federal/Other Funds Not Reported Not Reported PROJECT D: Governor's Legislative Information System - GLIS Project Description and Benefit: This application permits the Executive Branch to track legislation through the House and Senate during the legislative process. It provides the status and pertinent information on each bill introduced in the General Assembly. It receives nightly updates from the General Assembly and thus eliminates the labor intensive process of tracking legislation. Project Status Complete/Maintenance 214 Georgia Governor's Office of Planning & Budget Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported High $400,000 State Funds Not Reported Federal/Other Funds Not Reported PROJECT E: Budget Development Application - BudgetNet Budget Development Project Description and Benefit: This is a web-based application that permits all agencies to submit budget request to OPB; OPB then can prepare recommendations to the Governor; and, the Governor's Recommendation is then prepared and submitted to the General Assembly. The application eliminates the need for paper submission, provides a statewide snapshot of the budget request by fund source, and is the basis for the Governor's Budget Report to the General Assembly. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Complete/Maintenance High $250,000 State Funds Federal/Other Funds Not Reported Not Reported PROJECT F: Tracking Application Project Description and Benefit: This application permits OPB to track the Appropriation Bill through the House, Senate and Conference Committee. It enables OPB to enter notes during each phase of the bill. It produces an enterprise-wide snapshot of the bill and enables the printing of a tracking sheet. It eliminates the need for dozens of excel spreadsheets and their consolidation; it provides instant updates to management. It also can produce the Governor's Appropriation Bill and the final Appropriation Bill as signed by the Governor. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Complete/Maintenance High $250,000 State Funds Federal/Other Funds Not Reported Not Reported PROJECT G: Budget Development Application - BudgetTool Project Description and Benefit: This application is being developed to take the place of the BudgetNet Budget Development application. It is a greatly simplified application written in MS .Net. It will provide more of the critical information not presently collected, enable agencies to seamlessly attach documents, and will enable the management of information to produce the needed output documents. Project Status Project Priority Construction/Implementation High 215 Georgia Governor's Office of Planning & Budget Lifetime Cost of Project FY 2007 Total Funding Not Reported $850,000 State Funds Not Reported Federal/Other Funds Not Reported PROJECT H: Document Publishing Software Project Description and Benefit: This project will involve procuring a COTS document publishing software to enable the production of the various budget documents - Budget Book, Budget-in-Brief, Appropriation Bill, etc. This will reduce significantly the labor need in the current process and will enable a more rapid response to last minute changes. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported RFP needed High $175,000 State Funds Not Reported Federal/Other Funds Not Reported PROJECT I: Issue Tracking System - ITS Project Description and Benefit: This is an internal OPB application that permits agency and OPB users to report problems with any application supported by OPB. It also enables all users to request data advances as needed. It also permits users to request modifications and improvements needed in any application. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Complete/Maintenance High $75,000 State Funds Federal/Other Funds Not Reported Not Reported PROJECT J: Strategic Plans & Performance Measures Project Description and Benefit: Collection of all strategic plans of all agencies of the state. Also, collects historical, current and projected performance measures by program. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Complete/Maintenance Medium $225,000 State Funds Federal/Other Funds Not Reported Not Reported 216 Georgia Governor's Office of Planning & Budget Agency Major IT Accomplishments Tracking Application Implemented for the last legislative session and reduced manpower needed to track the appropriations bill. BudgetNet - AOB/Amendments - integrated with PeopleSoft Program Ledger Enables the daily update of the PeopelSoft Program ledger with approved AOBs and Amendments. BudgetNet Allotments - integrated with PeopleSoft Allotment Ledger Enables the daily update of the PeopelSoft Allotment ledger with approved Allotments. 217 Georgia Governor's Office of Planning & Budget Chapter 2, Section A - Expenditures by Sub Class Account/ Subclass Description APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subtotal 501000 Regular Salaries 511000 Overtime 512000 Permanent Hourly 513000 Temporary Labor Fringe Benefits Allocation 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 518000 Unemployment Insurance 519000 Workers' Compensation 520000 Merit System Assessments 598000 Pay for Performance 599000 Lapse 300 Personal Services 610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation 301 Regular Operating Expense 722000 Motor Vehicle 303 Motor Vehicle Purchases Total Expenditures 1,215,819 3,703 88,756 127,027 204,290 1,639,595 34,741 9,477 12,390 1,370 862 20,049 78,889 - 218 Georgia Governor's Office of Planning & Budget Expenditures by Sub Class (continued) Account/ Subclass Description 713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 304 Equipment 814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Cap Threshold 819000 [IT Expenditure] Rents other than Real Estate 821000 [IT Expenditure] Computer/Telecomm Equipment 823000 [IT Expenditure] Software (Capitalized) 851000 [IT Expenditure] P/T Computer/IT 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support 872000 [IT Expenditure] Voice/Data-Vendors Non 305 Computer Charges 648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals 306 Real Estate Rentals 871001 Voice/Data Communication Services - GTA Computer 871002 Voice/Data Communication Services - GTA Data Network 871003 Voice/Data Communication Services - GTA Telecom 871000 Voice / Data Communication Services (GTA) 872001 Voice/Data Communication Services - Voice/Simple 872002 Voice/Data Communication Services - Voice/Complex 872003 Voice/Data Communication Services - MPLS 872004 Voice/Data Communication Services - Video 872005 Voice/Data Communication Services - Local Service 872006 Voice/Data Communication Services - Long Distance 872007 Voice/Data Communication Services - Voice Mail 872008 Voice/Data Communication Services - PBX 872009 Voice/Data Communication Services - VOIP 872010 Voice/Data Communication Services - Key System 872011 Voice/Data Communication Services - Mobile/Wireless 872012 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Other) 307 Telecommunications Total Total Expenditures 16,733 16,733 89,323 230,244 232,723 191,699 119,882 1,013 139,330 259,139 64 1,263,417 - 221,787 22,707 995,713 1,240,207 16,308 2,077 45,807 17,011 6,956 238 245 210,544 137,493 57,423 494,102 1,734,309 219 Georgia Governor's Office of Planning & Budget Expenditures by Sub Class (continued) Account/ Subclass Description 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 Professional/Technical Services - Computer/IT 852000 Professional/Technical Services - Computer/IT Expenses 312 Contracts 750000 Transfers Out 314 Transfers 690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants 315 Grants 814000 [IT Expenditure] Supplies and Materials 816000 [IT Expenditure] Equipment Under Capitalization Threshold 872000 [IT Expenditure] Voice/Data-Vendors Non 612 Troops to Teachers 814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Capitalization Threshold 819000 [IT Expenditure] Rents other than Real Estate 821000 [IT Expenditure] Computer/Telecomm Equipment 823000 [IT Expenditure] Software (Capitalized) 851000 [IT Expenditure] P/T Computer/IT 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support 871000 Voice / Data Communication Services (To pay GTA Invoices) 872000 [IT Expenditure] Voice/Data-Vendors Non 672 Cost of Operations TOTAL EXPENDITURES State Funds Federal Funds Other Funds Full Time Equivalent Positions Full Time Equivalent Consultants 220 Total Expenditures 3,476,297 18,800 34,122 1,388 3,530,607 - 753 4,912 329 5,994 4,596 37,996 6,515 75,891 696 95,505 38,710 259,908 8,529,452 2,742,078 2,213,387 29.00 8.00 Georgia Governor's Office of Planning & Budget Chapter 2, Section B - Expenditures by Application Applications: Description Not Reported Consultant FTE's Position FTE's FY 2007 Expenditures TOTAL Applications Expenditures TOTAL Applications Positions TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions TOTAL EXPENDITURES TOTAL POSITIONS 8.00 8.00 29.00 29.00 8,529,452 8,529,452 221 Georgia Governor's Office of Planning & Budget Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) Not Reported 222 Georgia Governor's Office of Planning & Budget Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Scanner Switches Firewalls Network printers Workstation printers Other DESCRIPTION Dell Precision, Forensic Dell Latitude, Dell Inspiron Dell PowerEdge, HP ProLiant Fujitsu 5530C Dell, Hewlett Packard, Sharp, Kidde FM-200, Fire Suppression System Wireless Devices QUANTITY 27 28 40 2 14 2 47 160 Capitalized Asset Value of IT Equipment: $1,597,937 General Age and Condition of Equipment: Description of condition. Less than 7 years and in good condition. 223 State of Georgia Information Technology Expenditures Report Fiscal Year 2007 For Period July 1, 2006 June 30, 2007 Georgia Department of Human Resources 0 Georgia Department of Human Resources Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision Stronger families for a stronger Georgia. To be a resource for strengthening families, not a substitute. Supporting their self-sufficiency. Helping them protect their vulnerable children and adults. Agency Mission The Georgia Department of Human Resources, in partnership with others, will effectively deliver compassionate, innovative and accountable services to individuals, families and communities. Agency Strategic Goals Working/Self-Sufficient Customers: Increasing the number of DHR families achieving selfsufficiency through work or work related activities. Home/Community-Based Services: Increasing the supply and use of home and communitybased human services. Technology Access: Increasing customer and staff access to information that improves productivity. Employee Engagement: Improving DHR employee engagement with customers. Prevention: Increasing the number of Georgians engaging in behaviors that promote healthy lifestyles. 224 Georgia Department of Human Resources Agency IT Projects PROJECT A: Collaborative Development Environment Project Description and Benefit: Build a shared common environment to support software development best practices, advance team development and business integration and minimize operational support cost. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $2,517,108 Complete/Maintenance Medium Not Reported State Funds $0 Federal/Other Funds $2,517,108 PROJECT B: Strategic National Stockpile Project Description and Benefit: Successful implementation of a State-wide Inventory and Patient Tracking system per the IPTS functional requirements. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $780,000 Planning/Analysis/Design High Not Reported State Funds $0 Federal/Other Funds $780,000 PROJECT C: Data FM Project Description and Benefit: A total of 437 DataFM receivers will be installed, which includes all GHA acute care hospitals, 18 DPH District Offices, and 159 county Health Departments. The statewide system will be operational twenty-four (24) hours a day, seven (7) days a week (24/7), as well as 365 days a year. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $422,340 Construction/Implementation Medium Not Reported State Funds $0 Federal/Other Funds $422,340 PROJECT D: Emergency Preparedness Operation Communications Project Description and Benefit: Develop a comprehensive communications strategy and plan to support emergency response and coordination in DPH and with DHR and its subordinate divisions and offices, and implement improvements to public health 225 Georgia Department of Human Resources communications capabilities. This includes procuring a Broadcast Alerting and Notification system. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $1,200,000 Planning/Analysis/Design High Not Reported State Funds $0 Federal/Other Funds $ 1,200,000 PROJECT E: Emergency System for the Advanced Registration of Volunteer Health Care Professions Project Description and Benefit: The ESAR-VHP system will provide DHR's Division of Public Health with an electronic database for health care personnel who volunteer to provide aid in an emergency period, prior to, and during any event. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $ 447,000 Planning/Analysis/Design Not Reported Not Reported State Funds $0 Federal/Other Funds $447,000 PROJECT F: CareWare Project Description and Benefit: The Ryan White Comprehensive AIDS Resources Emergency (CARE) Act is a Federal legislated program that addresses the unmet health needs of persons living with HIV disease. HRSA has funded and fielded the CAREWare application to meet those needs to all 50 states. Georgia is in Pilot and has a plan of fielding this to all CAREWare users by the end of Calendar year 2007. It is a central server system maintained by OIT and Administered by Public Health. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Construction/Implementation Not Reported Not Reported State Funds Federal/Other Funds Not Reported Not Reported PROJECT G: Environmental Health Information System (EHIS) Project Description and Benefit: EHIS will provide the Environmental Agencies and Central office with the reporting and tracking information that they need to conduct day to day business. This system should provide the districts and central office of EH the ability to analyze and report as required, mandated or desired to provide better EH services to the state of Georgia. 226 Georgia Department of Human Resources Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Planning/Analysis/Design Not Reported Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT H: Outbreak Management Project Description and Benefit: This system will provide Public Health with the means to track and report outbreaks to the CDC and other state agencies before, during and after a major outbreak as defined by the CDC. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $0 Complete/Maintenance Not Reported Not Reported (CDC Funded) State Funds Federal/Other Funds $0 $0 PROJECT I: AIMS - Web Development Project Description and Benefit: AIMS (Aging Information Management System) is the production system for that encompasses the many varied services for older Georgians delivered by the Division of Aging Services (DAS). The conversion of AIMS to a web-based system has been an ongoing process over the last three years. The last AIMS module will be converted to web-based technology in FY07. This module is the Area Plan module which includes DAS's extensive budgeting and planning process. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $300,000 RFP Not Needed Construction/Implementation Medium $ 350,000 State Funds $300,000 Federal/Other Funds $0 PROJECT J: OCSS Guideline Calculator Project Description and Benefit: The Child Support Guideline Calculator is an enhancement to the OCCS Constituent Services Portal. This application will be the official calculator for Georgia child support orders effective 1/1/2007. The calculator incorporates extensive changes to the way child support obligations are determined resulting from recent state legislation and the work of the Georgia Child Support Commission. The new application will be available through the portal to all interested parties - parents, lawyers, judges, and OCSS. 227 Georgia Department of Human Resources Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $400,000 RFP Not Needed Construction/Implementation High $400,000 State Funds $136,000 Federal/Other Funds $264,000 PROJECT K: Vital Events Information System (VEIS) Project Description and Benefit: The Vital Events Information System Project (VEIS) is the implementation of a web-based vital events registration system. The project includes the implementation of an Electronic Birth Registration System (EBRS), Electronic Death Registration System. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $4,128,418 Construction/Implementation High $4,128,418 State Funds $1,000,000 Federal/Other Funds $3,128,418 PROJECT L: Food Stamps - Portal Project Description and Benefit: This project is to add the Food Stamp application to the Ga.Gov portal. This will allow the citizens of GA the ability to see if they be eligible for Food Stamps and if so apply online. This will have the benefit of reaching those citizens who may not otherwise apply in the DFCS office for Food Stamps, and will facilitate the Caseworkers application processing. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Will Need RFP Not Reported $2,614,200 State Funds Not Reported Federal/Other Funds Not Reported PROJECT M: Georgia Shines (SACWIS) Project Description and Benefit: The SACWIS information and case management system was designed to improve the effectiveness, efficiency, consistency and timeliness of social services provision to families and children. It will allow the sharing of information across programs in a secure environment. RFP completed and vendor selected, contract awarded in November 2005, finalized application requirements. Project Status Project Priority Construction/Implementation High 228 Georgia Department of Human Resources Lifetime Cost of Project FY 2007 Total Funding $67,748,132 $84,122,381 State Funds $41,837,253 Federal/Other Funds $25,910,879 PROJECT N: OCSS Performance Improvement and Efficiency Project Project Description and Benefit: The OCSS (Office of Child Support Services) PIE (Performance Improvement and Efficiency) Project is a 14 month project to make significant enhancements to $TARS to further automate OCSS business processes and to improve the efficiency of OCSS staff. The project will incorporate changes resulting from the federal Deficit Reduction Act and will align $TARS to changes in OCSS business processes resulting from the ongoing PIE review and analysis of OCSS operations. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $0 Complete/Maintenance High $ 2,148,000 State Funds $0 Federal/Other Funds $0 PROJECT O: AVATAR Project Description and Benefit: CSM has notified DHR the life cycle of the BHIS application is completed with no new features/functions to be developed or released for the BHIS application without the costs borne by the State. Migration to Avatar will allow the state to continue to benefit from ongoing enhancements over the remaining life of the support agreement. Avatar is the planned product upgrade offered by Creative Socio-Medics under its contract with the state Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $2,435,000 Complete/Maintenance High $ 4,065,796 State Funds $2,435,000 Federal/Other Funds $0 PROJECT P: Community Systems Project Description and Benefit: The Community System will replace the current DMHDDAD's mainframe system, (31 years old) which supports only episode-level reporting. New business and/or regulatory demands require an encounter-level payment and reporting mechanism for services rendered. Project Status Project Priority RFP needed Planning/Analysis/Design High 229 Georgia Department of Human Resources Lifetime Cost of Project FY 2007 Total Funding $4,000,000 $ 4,841,200 State Funds $4,000,000 Federal/Other Funds $0 PROJECT Q: ROCI Project Description and Benefit: ROCI is a web-based, reporting and investigating system. The system addresses the division's initiative to identify deaths and serious incidents and take action to correct identified problems. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $207,340 Complete/Maintenance High $ 301,600 State Funds Federal/Other Funds $207,340 $0 PROJECT R: TRIP$ Project Description and Benefit: The new consolidated application will eliminate duplicated transportation efforts and more effectively utilize DHR's contracted transportation providers. The scope of this application is for the TSS State Office, Regional Transportation Offices and Regional Managers of DHR Divisions to have access, at the state and local level, to an automated system to develop transportation service needs for each region, to include trip needs, client information and costs for their areas. They must develop allocations, within budget constraints, for the needs of each region and manage resources within their areas. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $60,000 Construction/Implementation Low Not Reported State Funds Federal/Other Funds $60,000 $0 PROJECT S: Business Continuity Planning Project Description and Benefit: Federal mandates and state regulations require DHR to establish a business continuity plan. The technology aspect of this requirement is the responsibility of the DHR Office of Information Technology. Without a strategy for providing DHR resource availability, DHR would not be able to provide services for our families and children putting them at high risk. Project Status Project Priority Lifetime Cost of Project Complete/Maintenance High Not Reported 230 Georgia Department of Human Resources FY 2007 Total Funding $1,000,000 State Funds $1,000,000 Federal/Other Funds $0 PROJECT T: Contract Audit Management System Project Description and Benefit: The objective of this project is to replace the current CRS, CRS, CDS and ATS systems by integrating the functions into an integrated web based Contract Audit Management System. This will provide the Office of Financial Services and the Office of Audits the ability to effectively manage all Department of Human Resource contracts. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $150,000 Planning/Analysis/Design High $ 290,000 State Funds $150,000 Federal/Other Funds $0 Agency Major IT Accomplishments Child Protective Services (Statewide Automated Child Welfare Information System (SACWIS)) The SACWIS information and case management system was designed to improve the effectiveness, efficiency, consistency and timeliness of social services provision to families and children. It will allow the sharing of information across programs in a secure environment. Successfully implemented two pilot sites and moving towards full roll-out by March 2008. AIMS AIMS is the production system that supports the many varied programs of the Division of Aging Services (DAS). Significant new enhancements to AIMS this year included the new Adult Protective Services (APS) module. The APS program was transferred to DAS from DFCS, and this new functionality incorporates APS cases into AIMS. This new module uses web-based technology and is one more step in the ongoing process to completely convert AIMS to a web-based system. 231 Georgia Department of Human Resources Asset Management The Enterprise Asset Management System (EAM) provides a secure and automated process for managing all DHR assets. This project directly supports the DHR strategic goals of "Cost Control" and "Process Improvement". The management of assets can be broken down into several key areas, Asset Inventory, Software usage and Software compliance. The system is now used to support agency refresh planning and projections. AVATAR Upgrade The AVATAR Upgrade replaces Netsmart (NTST) Behavioral Healthcare Information System (BHIS) the Division of MHDDAD current hospital system. The AVATAR Hospital Information System will replace the existing hospital census management and billing applications. The project was successfully implemented in September 2007. Bio Terrorism (BT) Public Health Directory The Public Health Directory was created to assist in the initial response to a terrorist attack or covert event as it relate to public health. The directory is a critical component of the comprehensive operational communication strategy for BT. It was operational as of February 2006 and provides for a ingle directory for Public Health Directors, Doctors, Nurses, and Pharmacist located within the state of Georgia with notifications and emergency alerts to an extended health community. We are now gathering requirements for upgrading the directory to support the CFC components of PHIN. Mainframe Upgrade DHR has been working closely with GTA to upgrade the databse software for our mainframe applications. These upgrades allow for more security and streamlining of processes. Desktop Security Suite Rollout The Work Station Configuration Management Initiative will lower support costs, improve availability, and will help ensure security. The Desktop Security Suite that was rolled out consist of the components, Anti-Virus, Anti-Spyware, and Patch Management. This rollout now includes server security monitoring tools that have increased our ability to protect our network from outside threats. Distance Learning Initiatives The Satellite Distance Learning project was designed to create a statewide network of training sites capable of receiving programs broadcast by the Centers for Disease Control and Prevention's Public Health Training Network. DPH identified 31 priority public health and hospital sites for the installation based on a goal of ensuring access no more than 45 minutes from any potential viewer's worksite. In addition, DPH is establishing a network of videoconferencing sites on the GSAMS network to increase local 232 Georgia Department of Human Resources opportunities for distance learning and improve communications between the state and the districts and among the districts at reduced travel costs. Installed 26 satellite receiving across the state and installed videoconferencing systems at sites across the state. Enterprise Project Management (EPM) 'The Enterprise Project Management was upgraded in year 2007 using Microsoft Project Server and SharePoint. This provides DHR management with the critical information it needs to make timely and informed decisions. In addition, it assist in keeping the organization's project portfolio in line with strategic initiatives and priorities and to promote successful projects through the provision of a shared, standardized environment for project teams. Information Security Policies, Standards, Guidelines, and Best Practices Information Security Policies, Standards, Guidelines, and Best Practices have been developed to set the enterprise security strategy. These represent the foundation for the Information Security Program, and were designed and implemented to safeguard DHR's information assets. Policies published in ODIS and awareness program initiated. Request Management System (RMS) The Request Management System (RMS) is a web-based system designed to provide endto-end tracking of all requests for OIT services, excluding routine Help Desk tickets. FY07 Milestones include: Application Software Requests module upgraded to include customer and OIT estimated delivery dates; 5111 purchase order tracking and tracking for Critical Incident reporting. Monitoring of Critical Incident Applications OIT as part of the Commissioner's WIG initiative is now monitoring all Critical Incident Reporting Systems for DHR. State and private service providers report serious incidents with their consumers throughout the state of Georgia to DHR. The project began in FY07, milestone accomplishments include: adding automated tracking of CIR applications using Oracle controls and gathering metrics for reporting application availability. Security Risk Mitigation for Bio-Terrorism Program Established The Bio-Terrorism Security Risk Assessment is a comprehensive security plan that included all layers of the enterprise architecture and to implement enhancements to support the Department of Human Resources (DHR), Office of Information Technology (OIT), Division of Public Health (DPH) Bioterrorism (BT) and Emergency Event Detection, Investigation and Response Activities. Milestones for FY07 include: implementing 650 security appliances (i.e. firewalls) across the 159 Public Health counties. 233 Georgia Department of Human Resources Vital Events Information System (VEIS) The Vital Events Information System went into production in August 2007. VEIS replaced all of the historic images, paper records and the (VRIS) document management system with a single integrated web based system. The new system offers improved quality and timeliness of services to the DHR/Public Health customers and aligns Public Health with federal and health IT standards for Records. Milestones for 07 include: Implementation of birth, death, marriage and divorce record management and real time access to newborn screening information. Business Continuity Planning 'Federal mandates and state regulations require DHR to establish a business continuity plan. The technology aspect of this requirement is the responsibility of the DHR Office of Information Technology. Without a strategy for providing DHR resource availability, DHR would not be able to provide services for our families and children putting them at high risk. Millstones for FY07 include: Documenting plans for all divisions and offices within DHR. Next phase is to conduct table top exercises for the OIT disaster recovery procedures. SUCCESS Medicaid The DHR OIT and DFCS initiated a 24 month project to address the backlog of pending Change Request in the SUCCESS application. This project has been divided into 6 month phases. Phase I completed in FY06 and Phase II in F07. OCSS Performance Improvement and Efficiency Project The OCSS (Office of Child Support Services) PIE (Performance Improvement and Efficiency) Project made significant enhancements to $TARS to further automate OCSS business processes and to improve the efficiency of OCSS staff. The project incorporated changes resulting from the Federal Deficit Reduction Act and aligned $TARS to changes in OCSS business processes resulting from the PIE review and analysis of OCSS operations. Secure FTP Service We are currently servicing DFCS/CAREWare, DFCS/Child Welfare, PH and DOE/Babies Can't Wait, and DFCS/HIV Section, removing the risk associated with the exchange of sensitive data via insecure means. 234 Georgia Department of Human Resources Chapter 2, Section A - Expenditures by Sub Class Account/ Subclass Description APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subtotal 501000 Regular Salaries 502000 Annual Leave Pay 503000 Other Supplemental Pay 511000 Overtime 512000 Permanent Hourly Labor 513000 Temporary/Casual Labor Fringe Benefits Allocation 514000 FICA 515000 Retirement 516000 Health Insurance 517000 Personal Liability Insurance 518000 Unemployment Insurance 519000 Worker's Compensation 522000 Drug Testing 599000 Lapse 300 Personal Services 612000 Motor Vehicle Expense 613000 Printing & Publications 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment Under $1,000 617000 Water & Sewer 618000 Energy 619000 Rents - Other than Real Estate 620000 Insurance & Bonding 622000 Freight 625000 Discounts Lost 626000 Procurement Card 627000 Other Operating Expense 640001 Travel 814000 Computer Supplies 816000 Server Systems 871000 Voice/Data-GTA Telecos 872004 Voice/Data Com Svcs 872011 Voice/Data Com Svcs 301 Regular Operating Expense 302 Travel 713000 Capital Lease/I P Prin 722000 Motor Vehicle Purchases 303 Motor Vehicle Purchases Total Expenditures 10,907,522 136,877 16,101 464,664 800,617 1,132,069 1,848,534 15,306,385 1,154 288 35,189 125,971 44,353 42 316 122,404 177,775 532 4,746 511 59 522 513,863 - - 235 Georgia Department of Human Resources Expenditures by Sub Class (continued) Account/ Subclass Description 616000 Equipment Under $5,000 619000 Rents - Other than Real Estate 713000 Capital Lease/I P Prin 720000 Equipment Over $5,000 821000 Computer Equipment $5,000 304 Equipment 814000 Computer Supplies 815000 Repairs & Maintenance 816000 Equipment Under $5,000 819000 Computer Rents other than Real Estate 821000 Computer Equipment $5,000 823000 Computer Equipment $5,000 851000 Computer Per Diem and Fees 853000 Computer Contracts 661000 GTA Computer Billings 863000 Computer Software 864000 Computer Software 821000 Computer Equipment 873007 Voice/Data Communication Svcs - Other 305 Computer Charges 306 Real Estate Rentals 816100 Mobile Communication Devices 871001 Voice/Data-Comp Svcs GTA 871002 Voice/Data-Comp Svcs GTA 871003 Voice/Data-GTA Telecommunication 871050 Data - Other 871000 Data Telecommunications Subtotal 872001 Voice/Data Communication Svcs - Wire/Cable Simple 872002 Voice/Data Communication Svcs - Wire/Cable Complex 872003 Voice/Data Communication Svcs - MPLS 872004 Voice/Data Communication Svcs - Video 872005 Voice/Data Communication Svcs - Local Svcs. 872006 Voice/Data Communication Svcs - Long distance Svcs. 872007 Voice/Data Communication Svcs - Voice Mail 872010 Voice/Data Communication Svcs - Key System 872011 Voice/Data Communication Svcs - Mobile/Wireless 872012 Voice/Data Communication Svcs - Other 872000 Other Telcommunications Subtotal 873004 Voice/Data Communication Svcs - Other 873005 Voice/Data Communication Svcs - Other 873010 Voice/Data Communication Svcs - Other 873011 Voice/Data Communication Svcs - Other 873000 Other Telcommunications Subtotal 307 Telecommunications Total Total Expenditures 420,339 420,339 583,326 542,119 6,391,583 7,163 31,458 58,046 250 1,158,421 7,481,467 250 16,254,083 784 29,273,085 539,791 9,342,406 39,156,066 56,356 - 163,389 691,320 51,982 65 69 946,031 512,143 4,909 2,426,265 3,337 556 541 83 4,518 41,586,848 236 Georgia Department of Human Resources Expenditures by Sub Class (continued) Account/ Subclass Description 851000 Per Diem & Fees 852000 Per Diem & Fees - Expenses 308 Per Diem & Fees 651000 Per Diem & Fees 653000 Contracts- Other 654000 Contracts - State Org. 851000 P/T Computer/IT 852000 P/T Services-Third Party 312 Contracts 814000 Computer Supplies 872010 Voice/Data Communication Svcs - Mobile/Wireless 315 Grants & Benefits TOTAL EXPENDITURES State Funds Federal Funds Other Funds Full Time Equivalent Positions Full Time Equivalent Consultants Total Expenditures - - 17,156 382,520 350,000 20,738,924 12,000 21,500,600 129 135 264 - 95,582,382 50,566,182 42,934,157 2,082,044 238.91 138.17 237 Georgia Department of Human Resources Chapter 2, Section B - Expenditures by Application Description Applications: ACORN ADAMS Aegis AIMS (Aging Information Management System) Assets Data Base Audit Security Audit Tracking System AVATAR Bank Match Behavioral Health Information Systems(Sunrise) BioTerrorism BT Cross Functional Components Budget Alloction System Business Continuity Plan Business Object Implementation Careware Case Registry Cash Management System CDC Implementation Childcare (CCRS) CICS Client Banking System Commuity Base System Contract Reporting System Contract Tracking System Contract Writing System Control Drug Tracking System Cost Control System CPRS (Case Planning and Reporting) Criminal History CRS (Client Registry System) Data Mart Implemetation Debt Setoff DHR Remote Site Transmission Directory Document Management EBILLS EBT (Electronic Benefit Transfer) E-Commerce Consultant FTE's 1.29 0.53 8.72 0.38 1.05 0.60 1.19 Position FTE's 1.43 0.26 4.48 5.07 0.25 3.09 0.12 0.07 1.38 0.01 0.64 0.07 0.03 0.17 0.03 0.06 0.28 0.01 0.01 0.02 0.04 0.10 0.01 0.15 0.02 0.01 0.04 0.16 0.02 FY 2007 Expenditures 102,942 18,673 557,115 1,053,097 79 18,113 147 221,592 26,663 1,173,117 7,596,988 8,675 4,911 98,915 1,090 45,918 32,724 5,236 329 134,146 12,185 2,401 4,493 2,052 257 1,072 592 1,185 6,640 171,859 689,895 840 145,242 1,157 728 2,971 578,902 1,326 238 Georgia Department of Human Resources Expenditures by Application (continued) Applications: Description EDP CC (Electronic Data Processing for Cost Control System) E-Form EMS Certification Energy (Low income Home Energy Assistance Program) Environmental Health Info. Systems Exit Interview Facility & Location Guide FACS (Financial Accounting Cost System) Family Planning Foster Care Grievance Foster Care Recruitment GARS General Portal GRITS (Georgia Registration for Immunization Transaction System) Human Resources Operations Development Injuury Prevention Internal Investigation - Case Tracking ISIS Laboratory information Laboratory Information System Learning Management System Legislative Tracking Mental Health/Mental Retardation Info. System MH/MR Community Information Systems MP2 Multiple Offender New Hire Newborn Surveillance Tracking Systems NOSS (Network Operations for Social Services) NRI/ORYX Information System Nurse Alert Office fo Information Technology - No Contracts Office of Fraud & Abuse Case Tracking System Online Directive Information System OPBS (Office of Planning and Budget Services) Partner Communication Perpetual Inventory Control System Personnel Management PH Information Systems PIE Portal - Constituent Services Portal - Content Project Portal - CWESP Consultant Position FTE's FTE's FY 2007 Expenditures 0.86 0.28 36.39 0.67 0.49 0.04 6.74 0.28 8.13 0.17 0.13 0.19 0.79 0.08 0.12 0.14 0.01 0.26 0.15 0.2 0.29 0.02 1.35 0.07 0.03 0.06 0.23 0.05 0.11 0.19 2.24 1.73 11,975 9,106 13,470 243,316 6,093 8,862 10,193 3,383 97,016 739 94 113 99,728 1,198,147 12 10,664 355 245,482 137,066 284 21,011 1,425 96,921 3,144,408 4,976 1,984 112,285 4,706 16,235 329 414,763 3,403 8,014 285 13,581 158,274 1,463 1,145,908 432,741 239 Georgia Department of Human Resources Expenditures by Application (continued) Description Applications: Portal - Quick Hits Portal - Quick Hits Applications Portal - Shared Front End Portal - WMCC (Where's My Child's Check) Provider Services PSDS (Protective Services Data Systems) Purchase & Reporting System Report Writer Reporting Filing Request Management System Reunion Registry Revenue Maximization RMSS (Random Moment Sample Study) ROCI SACWIS (Statewide Automated Child Welfare Information System ) SENDSS Service Delivery Sharepoint STARS Rewrite (Support, Tracking, Accounting and Reporting System) Statewide & Local DSS Statewide Inventory Statistics Strategic National Stockpile Logistics Stream Video SUCCESS (System for Uniform Calculation Of Economic Support Services) System & Web Tax Intercept Teenwork Time Accounting Transportation UAS (Uniform Accounting System) Vehicle Insurance Vital Events Information System Vital Records Vital Records Birth Vital Records Death Web Enabled ADHOC Reporting System Web Facility Search & Locations Consultant FTE's Position FTE's FY 2007 Expenditures 0.05 7,110 0.01 0.36 0.93 0.69 3.05 18.8 36.39 2.01 0.97 0.96 0.02 1.03 0.24 0.21 2.74 10.71 0.05 10.24 0.99 0.08 0.01 0.06 0.02 7.41 0.06 0.24 0.28 1.83 0.2 0.01 0.67 0.36 0.02 0.07 657 125 56 1,125 73,791 344 17,053 93,218 410,910 3,116,126 392,773 185 3,678 15,029,582 70,344 15,934 1,128 4,156 1,571 19,664,129 4,077 300 17,177 20,065 131,504 488,084 877 47,834 652,376 21,980 209,233 1,140 6,230 240 Georgia Department of Human Resources Expenditures by Application (continued) Description Applications: Wednesday's Child WIC (Women, Infants and Children) WIS WORX TOTAL Applications Expenditures TOTAL Applications Positions TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions TOTAL EXPENDITURES TOTAL POSITIONS FTE's 131.85 6.32 138.17 FTE's Expenditures 0.88 1.21 0.19 63,509 322,334 86,537 13,391 66.48 61,393,721 172.43 238.91 34,188,661 95,582,382 241 Georgia Department of Human Resources Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) Application A: ACORN - (ACO Regulatory Needs) Program or Sub-Program: Various Description of Application Function: The purpose of the ACORN Project is the development of six sub-systems that can meet the unique ORS business needs by leveraging the capabilities of the current ACO system. The project will be performed using a phased approach and by employing ORACLE, Web development, and Crystal Reports. The system will support the regulation of health care facilities, nursing homes, personal care homes, and residential child care facilities. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $102,942 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 1.43 Application B: ADAMS - (Adoption System) Program or Sub-Program: Various Description of Application Function: This application consists of 4 modules: ADAM Child that tracks the adoption process from the child prospective. ADAM Family that tracks the adoption process from the parent prospective. Adoption Supplement tracks the funds associated with an adoption. AFiles tracks the petition information for adoptions. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $18,673 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.26 242 Georgia Department of Human Resources Application C: AEGIS - (Adoption System) Program or Sub-Program: Various Description of Application Function: The AEGIS application software supports provision of direct PH clinical services at County and District Health Department sites by maintaining clinical service records, and providing billing and scheduling functionality. AEGIS currently manages 30-40% of the state PH client base supporting over 1,000 AEGIS end users. The application supports 40 PH programs. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $557,115 1,000,000 Transactions/Year Consultant FTEs: 1.29 Staff FTEs: 4.48 Application D: AIMS - (Aging Information Management System) Program or Sub-Program: Various Description of Application Function: AIMS is the original integrated system that enables DAS to effectively manage services to older Georgians at both the program and client level. It includes administrative and budget functions, client demographic data, and client service data. This initiative transitions AIMS to a web-based application that is easier to use and accessible by all providers on the Division of Aging Services (DAS) network of contracted caregiver services. The AIMS Web applications include modules for LTCO, GeorgiaCares, Security Administration, Service Logs and ELAP. By December 2004, this system will be expanded to include the Client, CCSP Service Authorization, and Adult Protective Services modules. o Platform/Host: o Operating System: o Database: Windows NT Windows Oracle Annual Volume: Unit of Measure: FY 2007 $1,053,197 5,462,856; 38,310 (FY2005) Units of Service; Clients Consultant FTEs: 0.53 Staff FTEs: 5.07 Application E: ASSETS DATABASE Program or Sub-Program: Various 243 Georgia Department of Human Resources Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $79 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.00 Application F: AUDIT SECURITY Program or Sub-Program: Various Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $18,113 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.25 Application G: AUDIT TRACKING SYSTEM Program or Sub-Program: Various Description of Application Function: Tracks the auditing of DHR provider contracts. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $147 2,000 Contracts Consultant FTEs: 0.00 Staff FTEs: 0.00 244 Georgia Department of Human Resources Application H: AVATAR Program or Sub-Program: Various Description of Application Function: Replacement of existing BHIS systems. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $221,592 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 3.09 Application I: BANK MATCH Program or Sub-Program: Various Description of Application Function: Not Reported. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $26,663 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 3.09 Application J: BEHARIORAL HEALTH INFORMATION SYSTEMS (Sunrise) Program or Sub-Program: Various Description of Application Function: Not Reported. o Platform/Host: o Operating System: o Database: Sun Work Stations Solaris Oracle, Cache (Proprietary) Annual Volume: Unit of Measure: FY 2007 Not Reported Not Reported Consultant FTEs: Staff FTEs: 245 Georgia Department of Human Resources $1,173,117 0.00 0.00 Application K: BIOTERRORISM Program or Sub-Program: Various Description of Application Function: Not Reported. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $7,596,988 Not Reported Not Reported Consultant FTEs: 8.72 Staff FTEs: 0.00 Application L: BT CROSS FUNCTIONAL COMPONENTS Program or Sub-Program: Various Description of Application Function: Replacement of existing BHIS systems. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $8,675 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.12 Application M: BUDGET ALLOCATION SYSTEM Program or Sub-Program: Various Description of Application Function: The BAS system was implemented in 1997. The system supports the allocation of budget appropriations. The allocated monies are committed via contracts (ROCS). Budget allocations are tracked to the provider level. The BAS system is undergoing a planned for maintenance upgrade from Visual Basic 6 to .NET. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported 246 Georgia Department of Human Resources Annual Volume: Unit of Measure: FY 2007 $4,911 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.07 Application N: BUSINESS CONTINUITY PLAN Program or Sub-Program: Various Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $98,915 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 1.38 Application O: BUSINESS OBJECT IMPLEMENTATION Program or Sub-Program: Various Description of Application Function: Not Reported. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $1,090 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.01 Application P: CAREWARE Program or Sub-Program: Various Description of Application Function: HIV COTS application provided by Federal Government to track AIDS patients. o Platform/Host: o Operating System: Not Reported Not Reported 247 Georgia Department of Human Resources o Database: Not Reported Annual Volume: Unit of Measure: FY 2007 $45,918 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.64 Application Q: CASE REGISTRY Program or Sub-Program: Various Description of Application Function: Not Reported. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $32,724 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.00 Application R: CASH MANAGEMENT SYSTEM Program or Sub-Program: Various Description of Application Function: Uses daily check issuance data, calculates the amount and source of funds to be deposited daily. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $5,236 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.07 Application S: CDC IMPLEMENTATION Program or Sub-Program: Various Description of Application Function: Not Reported. 248 Georgia Department of Human Resources o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $329 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.00 Application T: CHILD CARE REPORTING SYSTEM (CCRS) Program or Sub-Program: Various Description of Application Function: CCRS maintains the data entered from 133 County DFCS Offices about the responsible client/guardian and the children receiving subsidized childcare benefits. This data is required for reporting the distribution of Federal Childcare Block Grant Funds to the Administration of Children and Families (ACF). o Platform/Host: o Operating System: o Database: IBM 9672 Z77 Enterprise OS 390 version 10 (system for specific server) DB2 v7.0 Annual Volume: Unit of Measure: FY 2007 $ 134,146 1,098,531 Transactions Consultant FTEs: 0.38 Staff FTEs: 0.03 Application U: CICS Program or Sub-Program: Various Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $ 12,185 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.17 249 Georgia Department of Human Resources Application V: CLIENT BANKING SYSTEM Program or Sub-Program: Various Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $ 2,401 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.03 Application W: COMMUNITY BASE SYSTEM Program or Sub-Program: Various Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $ 4,493 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.06 Application X: CONTRACT REPORTING SYSTEM Program or Sub-Program: Various Description of Application Function: Reports on vendor performance pertaining to DHR contracts tracking quarterly reports from DHR contract managers. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported 250 Georgia Department of Human Resources Annual Volume: Unit of Measure: FY 2007 $ 2,052 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.28 Application Y: CONTRACT TRACKING SYSTEM Program or Sub-Program: Various Description of Application Function: Tracks the performance of vendors for specific DHR contracts. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $ 257 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.00 Application Z: CONTRACT WRITING SYSTEM Program or Sub-Program: Various Description of Application Function: OFS Desktop application for creating contracts. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $ 1,072 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.01 Application AA: CONTROL DRUG TRACKING SYSTEM Program or Sub-Program: Various Description of Application Function: Not Reported 251 Georgia Department of Human Resources o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $ 592 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.01 Application AB: COST CONTROL SYSTEM Program or Sub-Program: Various Description of Application Function: CCS - Cost Control System--Uses input from DOAS PRISM system to provide data for DHR to record and pay the DOAS computer and telecommunication bills. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $ 1,185 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.02 Application AC: CPRS (Case Planning and Reporting) Program or Sub-Program: Various Description of Application Function: Interim system to track child cases until the full State Automated Child Welfare Information System (SACWIS) is developed. Note: This application is maintained by AOC (Administrative Office of the Courts). OIT provides data base support only. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 Not Reported Not Reported Consultant FTEs: Staff FTEs: 252 Georgia Department of Human Resources $ 6,640 0.00 0.04 Application AD: CRIMINAL HISTORY Program or Sub-Program: Various Description of Application Function: OIS internal investigatory tracking and reporting system for employment applicant processing. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $ 171,859 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.10 Application AE: CRS (Client Registry System) Program or Sub-Program: Various Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $ 689,895 Not Reported Not Reported Consultant FTEs: 1.05 Staff FTEs: 0.00 Application AF: DATA MART IMPLEMENTATION Program or Sub-Program: Various Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported 253 Georgia Department of Human Resources Annual Volume: Unit of Measure: FY 2007 $ 840 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.01 Application AG: DEBT SETOFF Program or Sub-Program: Various Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $ 145,242 Not Reported Not Reported Consultant FTEs: 0.60 Staff FTEs: 0.15 Application AH: DIRECTORY Program or Sub-Program: Various Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $ 1,157 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.02 Application AI: DOCUMENT MANAGEMENT Program or Sub-Program: Various Description of Application Function: Not Reported 254 Georgia Department of Human Resources o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $ 728 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.01 Application AJ: EBILLS Program or Sub-Program: Various Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $ 2,971 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.04 Application AK: EBT (Electronic Benefit Transfer) Program or Sub-Program: Various Description of Application Function: EBT is the interface system between the eligibility system SUCCESS and the financial agent, J.P. Morgan EFS. It provides demographic and benefit authorization information from SUCCESS to J.P. Morgan EFS for Food Stamp and TANF (Temporary Assistance for Needy Families). o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $ 578,902 Not Reported Not Reported Consultant FTEs: 1.19 Staff FTEs: 0.16 255 Georgia Department of Human Resources Application AL: E-COMMERCE Program or Sub-Program: Various Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $ 1,326 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.02 Application AM: EDP CC (Electronic Data Processing for Cost Control System) Program or Sub-Program: Various Description of Application Function: EDP is an online electronic (computer hardware and software) purchasing tracking system to track EDP requests. EDP is an online electronic (computer hardware and software) purchasing tracking system. Software Renewal is a function that will be added to notify program directors when software licenses will expire. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $ 11,975 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.17 Application AN: E-FORM Program or Sub-Program: Various Description of Application Function: Not Reported o Platform/Host: o Operating System: Not Reported Not Reported 256 Georgia Department of Human Resources o Database: Not Reported Annual Volume: Unit of Measure: FY 2007 $ 9,106 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.13 Application AO: EMS CERTIFICATION Program or Sub-Program: Various Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $ 13,470 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.19 Application AP: ENERGY - LIHEAP (Low income Home Energy Assistance Program) Program or Sub-Program: Various Description of Application Function: The LIHEAP (Low Income Home Energy Assistance Program) provides statewide assistance to households with income at or below 150% of poverty level for Georgia. This financial assistance is primarily in the form of locally issued checks to home energy suppliers (vendors) on behalf of eligible households. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $ 243,316 Not Reported Not Reported Consultant FTEs: 0.86 Staff FTEs: 0.79 257 Georgia Department of Human Resources Application AQ: ENVIRONMENTAL HEALTH INFO SYSTEMS Program or Sub-Program: Various Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $ 6,093 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.08 Application AR: EXIT INTERVIEW Program or Sub-Program: Various Description of Application Function: The application will allow exiting employees to provide vital information regarding their employment experience while working for DHR. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $ 8,862 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.12 Application AS: FACILITY & LOCATION GUIDE Program or Sub-Program: Various Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported 258 Georgia Department of Human Resources Annual Volume: Unit of Measure: FY 2007 $ 10,193 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.14 Application AT: FACS (Financial Accounting Cost System) Program or Sub-Program: Various Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $ 3,383 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.00 Application AU: FAMILY PLANNING Program or Sub-Program: Various Description of Application Function: The Family Planning program offers health education and comprehensive family planning services to help women and men stay healthy and have healthy babies. Family Planning services are provided by non-profit agencies and PH departments to make them affordable and available to all Georgians in every county. Services include abstinence counseling, pregnancy postponement, adoption awareness, birth control and counseling, preventive care immunization for adult and children, education about smoking, alcohol and nutrition and screening for some types of cancer and sexually transmitted diseases, including Chlamydia and HIV. The direct family planning services are supported by Title X Federal funding and state funds. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 Not Reported Not Reported Consultant FTEs: Staff FTEs: 259 Georgia Department of Human Resources $ 97,016 0.28 0.00 Application AV: FOSTER CARE GRIEVANCE Program or Sub-Program: Various Description of Application Function: Track issues reported by foster parents. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $ 739 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.01 Application AW: FOSTER CARE RECRUITMENT Program or Sub-Program: Various Description of Application Function: Provides reports on recruiting efforts results for foster care parent participation. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $ 94 Not Reported Not Reported Consultant FTEs: 36.39 Staff FTEs: 0.26 Application AX: GARS (Grant Acts Reporting System) Program or Sub-Program: Various Description of Application Function: OFS Grants tracking and reporting system. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported 260 Georgia Department of Human Resources Annual Volume: Unit of Measure: FY 2007 $ 113 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.00 Application AY: GENERAL PORTAL Program or Sub-Program: Various Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $ 99,728 Not Reported Not Reported Consultant FTEs: 0.67 Staff FTEs: 0.00 Application AZ: GRITS (GEORGIA REGISTRATION FOR IMMUNIZATION TRANSACTION SYSTEM) Program or Sub-Program: Various Description of Application Function: All children, physicians, health departments, universities, long term care facilities, medical centers, parents, and private / public schools in Georgia will benefit tremendously from this single repository of immunization histories in the following ways: clarify vaccine information and complex immunization schedule; Assure that immunization records are always available; Reduce staff time needed to obtain complete immunization history of patients; Decrease provider cost by reducing the number of unnecessary immunizations; Provide data to enable accurate assessment of patients' immunization status; Provide lists of patients with pending and overdue immunizations; Provide printouts of Form 3231 school certificate improve overall immunization status of the providers' patient community; GRITS places crucial focus on the prevention of disease. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: 5,000,000 Transactions in FY 2004 261 Georgia Department of Human Resources FY 2007 $ 1,198,147 Consultant FTEs: 0.49 Staff FTEs: 0.00 Application BA: HUMAN RESOURCES OPERATIONS DEVELOPMENT Program or Sub-Program: Various Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $ 12 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.00 Application BB: INJURY PREVENTION Program or Sub-Program: Various Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $ 10,664 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.15 Application BC: INTERNAL INVESTIGATION CASE TRACKING Program or Sub-Program: Various Description of Application Function: OIS In-house investigations. o Platform/Host: o Operating System: Not Reported Not Reported 262 Georgia Department of Human Resources o Database: Not Reported Annual Volume: Unit of Measure: FY 2007 $ 355 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.00 Application BD: OFFICE OF INVESTIGATIVE SERVICES INFORMATION SYSTEM (ISIS) Program or Sub-Program: Various Description of Application Function: Oversight: This IT Initiative will replace the DHR Case Tracking System used by the Office of Investigative Services (formerly known as the Office of Fraud and Abuse), ISIS tracks public assistance fraud referrals from initial receipt through investigation. o Platform/Host: o Operating System: o Database: Windows NT Server Windows FoxPro Annual Volume: Unit of Measure: FY 2007 $ 245,482 CCS has 7 tables 1,458 new records, CMS has 13,288 new records, GARS had 2,070 new records, PARS has 8 tables and 1,503 new records. Not Reported Consultant FTEs: 0.04 Staff FTEs: 0.20 Application BE: LABORATORY INFORMATION Program or Sub-Program: Various Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $ 137,066 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.00 263 Georgia Department of Human Resources Application BF: LABORATORY INFORMATION SYSTEM Program or Sub-Program: Various Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $ 137,066 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.00 Application BG: LEARNING MANAGEMENT SYSTEM Program or Sub-Program: Various Description of Application Function: Provides a method to track training and certification of DHR staff. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $ 21,011 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.29 Application BH: LEGISLATIVE TRACKING Program or Sub-Program: Various Description of Application Function: Third party software that tracks legislative bills. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Not Reported 264 Georgia Department of Human Resources Unit of Measure: FY 2007 $1,425 Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.02 Application BI: MENTAL HEALTH/MENTAL RETARDATION INFO. SYSTEM Program or Sub-Program: Various Description of Application Function: This system is designed to record and report mental health, mental retardation, and substance abuse services delivered to consumers in Georgia via a network of private community services providers. MHMRIS Oracle AD-Hoc Reporting System o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $ 96,921 1,034 Not Reported Consultant FTEs: 0.00 Staff FTEs: 1.35 Application BJ: MH/MR COMMUNITY INFORMATION SYSTEMS Program or Sub-Program: Various Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $ 3,144,408 Not Reported Not Reported Consultant FTEs: 6.74 Staff FTEs: 0.00 Application BK: MP2 Program or Sub-Program: Various Description of Application Function: Not Reported 265 Georgia Department of Human Resources o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $ 4,976 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.07 Application BL: MULTIPLE OFFENDER Program or Sub-Program: Various Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $ 1,984 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.03 Application BM: NEW HIRE Program or Sub-Program: Various Description of Application Function: Tracks new hires. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $ 112,285 Not Reported Not Reported Consultant FTEs: 0.28 Staff FTEs: 0.00 Application BN: NEWBORN SURVEILLANCE TRACKING SYSTEMS Program or Sub-Program: Various 266 Georgia Department of Human Resources Description of Application Function: Newborn Surveillance Tracking System (NSTS). o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $ 4,706 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.06 Application BO: NRI/ORYX INFORMATION SYSTEM Program or Sub-Program: Various Description of Application Function: Creates the data necessary to meet the requirements of the ORYX initiative, a set of performance and outcome measurement requirements developed by the Joint Commission on Accreditation of Healthcare Organizations (JCAHO). o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $ 16,235 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.23 Application BP: NURSE ALERT Program or Sub-Program: Various Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 Not Reported Not Reported Consultant FTEs: Staff FTEs: 267 Georgia Department of Human Resources $ 329 0.00 0.00 Application BQ: OFFICE OF INFORMATION TECHNOLOGY NO CONTRACTS Program or Sub-Program: Various Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $ 414,763 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.00 Application BR: OFFICE OF FRAUD & ABUSE CASE TRACKING SYSTEM Program or Sub-Program: Various Description of Application Function: OIS Investigation tracking and reporting system for food stamp and other fraudulent activity. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $ 3,403 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.05 Application BS: ONLINE DIRECTIVE INFORMATION SYSTEM Program or Sub-Program: Various Description of Application Function: Searchable central repository for storage of policies, procedures, and manuals relating to all DHR programs. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported 268 Georgia Department of Human Resources Annual Volume: Unit of Measure: FY 2007 $ 8,014 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.11 Application BT: OPBS (Office of Planning and Budget Services) Program or Sub-Program: Various Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $ 285 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.00 Application BU: PARTNER COMMUNICATION Program or Sub-Program: Various Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $ 13,581 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.19 Application BV: PERPETUAL INVENTORY CONTROL SYSTEM Program or Sub-Program: Various Description of Application Function: Not Reported 269 Georgia Department of Human Resources o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $ 158,274 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 2.24 Application BW: PERSONNEL MANAGEMENT Program or Sub-Program: Various Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $ 1,463 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.00 Application BX: PIE Program or Sub-Program: Various Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $ 1,145,908 Not Reported Not Reported Consultant FTEs: 8.13 Staff FTEs: 1.73 Application BY: PORTAL CONSTITUENT SERVICES Program or Sub-Program: Various 270 Georgia Department of Human Resources Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $ 432,741 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.00 Application BZ: PORTAL QUICK HITS APPLICATIONS Program or Sub-Program: Various Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $ 7,110 Not Reported Not Reported Consultant FTEs: 0.05 Staff FTEs: 0.00 Application CA: PROVIDER SERVICES Program or Sub-Program: Various Description of Application Function: The Provider Profile System is written in .NET and uses the SQL Server data base. The system supports the maintenance of provider data. Data is maintained in the system for all MHDDAD providers of community mental health, mental retardation and substance abuse services. The provider information includes demographic profile and services provided. The system is currently being upgraded to provide one provider data base for all SQL Server applications. The purpose is to improve the quality of information captured assuring the accurate tracking of providers. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported 271 Georgia Department of Human Resources Annual Volume: Unit of Measure: FY 2007 $ 657 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.01 Application CB: PURCHASE & REPORTING SYSTEM Program or Sub-Program: Various Description of Application Function: OFS Purchasing tracking and reporting system. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $ 125 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.00 Application CC: REPORT WRITER Program or Sub-Program: Various Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $ 56 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.00 Application CD: REPORTING FILING Program or Sub-Program: Various Description of Application Function: Not Reported 272 Georgia Department of Human Resources o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $ 1,125 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.02 Application CE: REQUEST MANAGEMENT SYSTEM Program or Sub-Program: Various Description of Application Function: Allows all DHR staff to enter and track IT requests for assistance, purchasing, new applications, and new projects. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $ 73,791 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 1.03 Application CF: REUNION REGISTRY Program or Sub-Program: Various Description of Application Function: This application tracks biological parents/children that try to find each other. Shares adoption database, but is supported as a separate application. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $ 344 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.00 273 Georgia Department of Human Resources Application CG: REVENUE MAXIMIZATION Program or Sub-Program: Various Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $ 17,053 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.24 Application CH: RMSS (Random Moment Sample Study) Program or Sub-Program: Various Description of Application Function: A system designed to collect statistical data, related to staff on-going work activities, used by the DHR/Cost Allocation Unit for distributing operating costs across federally funded programs. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $ 93,218 Not Reported Not Reported Consultant FTEs: 0.36 Staff FTEs: 0.21 Application CI: ROCI Program or Sub-Program: Various Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported 274 Georgia Department of Human Resources Annual Volume: Unit of Measure: FY 2007 $ 410,910 Not Reported Not Reported Consultant FTEs: 0.93 Staff FTEs: 2.74 Application CJ: SACWIS (Statewide Automated Child Welfare Information System) Program or Sub-Program: Various Description of Application Function: Proposal (RFP) for a vendor to provide, install and implement a Web based solution, to support the Child Welfare case managers provision of social services through DFCS. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $ 3,116,126 Not Reported Not Reported Consultant FTEs: 0.69 Staff FTEs: 10.71 Application CK: SENDSS (State Electronic Notifiable Disease Surveillance System) Program or Sub-Program: Various Description of Application Function: SENDSS collects real-time surveillance data on all of Georgia's notifiable diseases (except TB, STD's, HIV/AIDS which are in the development plan), dramatically increasing the potential for successful PH intervention in outbreak situations and generally providing a far easier reporting process leading to improved data quality and compliance. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $ 392,773 Not Reported Not Reported Consultant FTEs: 3.05 Staff FTEs: 0.00 275 Georgia Department of Human Resources Application CL: SERVICE DELIVERY Program or Sub-Program: Various Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $ 185 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.00 Application CM: SHAREPOINT Program or Sub-Program: Various Description of Application Function: Collaboration tool with search engine, survey tool, list and forms generation with email alerts and security for project teams which will support cross section/agency communications. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $ 3,678 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.05 Application CN: STARS (Support, Tracking, Accounting and Reporting System) REWRITE Program or Sub-Program: Various Description of Application Function: $TARS supports all the tasks associated with the child support functions of intake, locate, establishment, enforcement, and financial management. It also: tracks actions taken on a case, generates locally-developed or standardized documents, maintains a comprehensive audit trail, tracks service of process, and the status of support orders, identifies delinquencies, interfaces with other state and federal databases, provides for supervisory 276 Georgia Department of Human Resources review of staff performance, performs appointment scheduling and court/administration calendaring. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $ 15,029,582 Not Reported Not Reported Consultant FTEs: 18.80 Staff FTEs: 10.24 Application CO: STATEWIDE & LOCAL DSS Program or Sub-Program: Various Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $ 70,344 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.99 Application CP: STATEWIDE INVENTORY Program or Sub-Program: Various Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $ 15,934 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.08 277 Georgia Department of Human Resources Application CQ: STATISTICS Program or Sub-Program: Various Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $ 1,128 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.01 Application CR: STRATEGIC NATIONAL STOCKPILE LOGISTICS Program or Sub-Program: Various Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $ 4,156 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.06 Application CS: STREAM VIDEO Program or Sub-Program: Various Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Not Reported 278 Georgia Department of Human Resources Unit of Measure: FY 2007 $ 1,571 Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.02 Application CT: SUCCESS (System for Uniform Calculation of Economic Support Services) Program or Sub-Program: Various Description of Application Function: The State of Georgia, Department of Human Resources, Division of Family and Children Services (DFCS) operates a computer application that provides case management, eligibility determination, benefit payment, management and federal reporting for Temporary Assistance for Needy Families (TANF), Food Stamp, and Medicaid programs. The SUCCESS application serves the following customers through it's use and products created: Georgia Families, Division of Family and Children Services (DFCS), Claims Unit, Evaluating and Reporting, including: QA Management and Evaluation; Economic Support Services; Office of Investigative Services; Office of Financial Services; Office of Child Support Enforcement; Georgia Department of Education; Housing Authorities; Federal Agencies; Department of Community Health; Department of Labor; Department of Revenue; Department of Juvenile Justice; Georgia Bureau of Investigation; and Community Action Agencies. The SUCCESS application is a large application that was implemented during the last half of 1998. It has over 900 programs and 475 screens, 475 DB2 tables. 4 million+ lines of code. o Platform/Host: o Operating System: o Database: IBM 9672 Z77 Enterprise OS 390 version 10 (system for specific server) DB2 v7.0 Annual Volume: Unit of Measure: FY 2007 $ 19,664,129 Not Reported Not Reported Consultant FTEs: 36.39 Staff FTEs: 7.41 Application CU: SYSTEM & WEB Program or Sub-Program: Various Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported 279 Georgia Department of Human Resources Annual Volume: Unit of Measure: FY 2007 $ 4,077 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.06 Application CV: TAX INTERCEPT Program or Sub-Program: Various Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $ 300 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.00 Application CW: TEENWORK Program or Sub-Program: Various Description of Application Function: Assists teenagers in foster care with finding a summer job. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $ 17,177 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.24 Application CX: TIME ACCOUNTING Program or Sub-Program: Various Description of Application Function: Web application for tracking staff time by application and type of activity performed, with security, reporting, and task assignment features. 280 Georgia Department of Human Resources o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $ 20,065 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.28 Application CY: TRANSPORTATION Program or Sub-Program: Various Description of Application Function: The Human Service Provider (HSP) enters new clients and sends transportation requests to the Transportation Provider (TP). The RTC will then submit the invoice to the Transportation Services Section (TSS) for payment. Then the TSS, which is the transportation section at 2 Peachtree, will then have the check cut and sent to the TP.(Inception Stage) o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $ 131,504 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 1.83 Application CZ: UAS (Uniform Accounting System) Program or Sub-Program: Various Description of Application Function: UAS is used to control budgets, expenses, and disbursements of Grant-In-Aid funds for DFCS, DPH, and DMHDDAD. Appropriated amounts are entered as divisional budget ceilings. Budgets may not be entered in excess of these ceilings. Monthly expenses reported for Grant-In-Aid funds may not exceed budget. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Not Reported 281 Georgia Department of Human Resources Unit of Measure: FY 2007 $ 488,084 Not Reported Consultant FTEs: 2.01 Staff FTEs: 0.20 Application DA: VEHICLE INSURANCE Program or Sub-Program: Various Description of Application Function: OFSS (DOAS) Vehicle insurance tracking and reporting system. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $ 877 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.01 Application DB: VITAL EVENTS INFORMATION SYSTEM Program or Sub-Program: Various Description of Application Function: Implement a centralized, Web-based birth and death event registration system including fetal death and induced termination of pregnancy. The project also includes an electronic workflow at the state Vital Records office to improve quality and speed of customer service and electronic marriage and divorce modules. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $ 47,834 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.67 Application DC: VITAL RECORDS Program or Sub-Program: Various Description of Application Function: 282 Georgia Department of Human Resources The Vital Records Branch exists within the Department of Human Resources, Division of Public Health, exercising responsibilities and completing activities defined by Chapter 31-10 OCGA and DHR Rules 2901-3. It has the administrative responsibility of directing and supervising the statewide system of registration, data management, archiving, and distribution of information regarding events of birth, death, fetal death, induced termination of pregnancy (ITOP), reports of marriage and divorce, and other documents. Vital Records customers include all Georgia citizens, state and federal agencies, and many other constituents. Among various services offered, the public can obtain certified copies of birth, death, and other records upon payment of the proper fees as defined by Georgia Law. Revenue is generated from the sale of certified copies of records and, to a lesser degree, from data computer runs. The availability, timeliness and accuracy of vital records and vital statistics data are deemed critical by the public; legislators; DHR and DPH managers; and local, state, and national constituent contractors. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $ 652,376 Not Reported Not Reported Consultant FTEs: 0.97 Staff FTEs: 0.36 Application DD: VITAL RECORDS BIRTH Program or Sub-Program: Various Description of Application Function: The Vital Records Branch exists within the Department of Human Resources, Division of Public Health, exercising responsibilities and completing activities defined by Chapter 31-10 OCGA and DHR Rules 2901-3. It has the administrative responsibility of directing and supervising the statewide system of registration, data management, archiving, and distribution of information regarding events of birth, death, fetal death, induced termination of pregnancy (ITOP), reports of marriage and divorce, and other documents. Vital Records customers include all Georgia citizens, state and federal agencies, and many other constituents. Among various services offered, the public can obtain certified copies of birth, death, and other records upon payment of the proper fees as defined by Georgia Law. Revenue is generated from the sale of certified copies of records and, to a lesser degree, from data computer runs. The availability, timeliness and accuracy of vital records and vital statistics data are deemed critical by the public; legislators; DHR and DPH managers; and local, state, and national constituent contractors. 283 Georgia Department of Human Resources o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $ 21,980 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.00 Application DE: VITAL RECORDS DEATH Program or Sub-Program: Various Description of Application Function: The Vital Records Branch exists within the Department of Human Resources, Division of Public Health, exercising responsibilities and completing activities defined by Chapter 31-10 OCGA and DHR Rules 2901-3. It has the administrative responsibility of directing and supervising the statewide system of registration, data management, archiving, and distribution of information regarding events of birth, death, fetal death, induced termination of pregnancy (ITOP), reports of marriage and divorce, and other documents. Vital Records customers include all Georgia citizens, state and federal agencies, and many other constituents. Among various services offered, the public can obtain certified copies of birth, death, and other records upon payment of the proper fees as defined by Georgia Law. Revenue is generated from the sale of certified copies of records and, to a lesser degree, from data computer runs. The availability, timeliness and accuracy of vital records and vital statistics data are deemed critical by the public; legislators; DHR and DPH managers; and local, state, and national constituent contractors. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $ 209,233 Not Reported Not Reported Consultant FTEs: 0.96 Staff FTEs: 0.00 Application DF: WEB ENABLED ADHOC REPORTING SYSTEM Program or Sub-Program: Various Description of Application Function: Not Reported 284 Georgia Department of Human Resources o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $ 1,140 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.02 Application DG: WEB FACILITY SEARCH & LOCATIONS Program or Sub-Program: Various Description of Application Function: Allows public citizens to search for ORS regulated facilities by type, such as nursing homes, hospital, drug treatment center, x-ray facilities, etc., and view the official inspection reports for the facilities selected from the database. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $ 6,230 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.07 Application DH: WEDNESDAY'S CHILD Program or Sub-Program: Various Description of Application Function: Allows the public to view streaming video, narrative descriptions, and pictures of children featured on the Fox 5 Wednesday's Child weekly television broadcast. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $ 63,509 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.88 285 Georgia Department of Human Resources Application DI: WIC (Women, Infants and Children) Program or Sub-Program: Various Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $ 322,334 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.00 Application DJ: WIS Program or Sub-Program: Various Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $ 86,537 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 1.21 Application DK: WORX Program or Sub-Program: Various Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Not Reported 286 Georgia Department of Human Resources Unit of Measure: FY 2007 $ 13,391 Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.19 287 Georgia Department of Human Resources Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Scanner Plotters DESCRIPTION HP Compaq dc5000 MT HP Compaq Tablet TC1000 HP Pavilion dv5220us 1.6 GHz Intel Core Duo T2050 HP DL 380 Server Cisco 1811, 2821 Cisco Catalyst 3560 Series Switch Cisco 1811, 2821 Xerox HP/Lexmark/Xerox various HP - Designjet 5500 Plotters Wireless Devices Blackberry 7250 Handheld Device QUANTITY 15,076 8,200 687 600 2,500 600 1,600 1,680 125 25 863 Capitalized Asset Value of IT Equipment: $ 61,182,857 General Age and Condition of Equipment: Description of condition. Not Reported 31,956 288 State of Georgia Information Technology Expenditures Report Fiscal Year 2007 For Period July 1, 2006 June 30, 2007 Georgia Bureau of Investigation 0 Georgia Bureau of Investigation Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision A safer Georgia through a quality operation of innovative and responsive investigative, forensic and criminal justice information technology services. Agency Mission The mission of the Georgia Bureau of Investigation is to provide the highest quality investigative, scientific, and information services and resources to the criminal justice community and others as authorized by law, for the purpose of maintaining law and order, and protecting life and property. A team of skilled and dedicated employees, utilizing innovative programs and state-of-the-art technology will achieve the mission. Agency Strategic Goals Based on industry standards and the criminal justice operating environment, GBI Operations will be a model of efficiency and effectiveness. Because the GBI is relied upon as a critical provider for criminal justice services, it must demonstrate consistent high quality of its products, services and leadership. The GBI workforce possesses the skills, equipment resources and is properly diversified to best facilitate the GBI meeting its mission mandates. At every level (local, state and federal) the sharing of criminal justice information will be fully integrated. 289 Georgia Bureau of Investigation Agency IT Projects PROJECT A: Automated Fingerprint Identification System (AFIS) Replacement Project Description and Benefit: Since the last upgrade of AFIS 1999/2000, significant technological improvements in fingerprint identification have been made. Local agencies need the ability to rapidly identify subjects through single print searches that can be done with new AFIS technology. Law Enforcement agencies are looking to GCIC to make the upgrades that will support rapid identification. Funding has not yet been identified. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported RFP not needed High $6,000,000 State Funds Not Reported Federal/Other Funds Not Reported PROJECT B: Develop On-line Crime Lab Evidence Entry System Project Description and Benefit: Create a web enabled evidence entry system to allow officers to pre-enter cases prior to submitting physical evidence to DOFS. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $15,000 RFP not needed Planning/Analysis/Design High $15,000 State Funds $15,000 Federal/Other Funds $0 PROJECT C: File Archive System Project Description and Benefit: Install a system that will allow the creation of permanent copies of crime lab and investigative case files for long term archive and fast retrieval. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $150,000 RFP needed Construction/Implementation Medium $150,000 State Funds $0 Federal/Other Funds $150,000 290 Georgia Bureau of Investigation PROJECT D: Laboratory Information Management System (LIMS) 4.0 Upgrade Project Description and Benefit: Upgrade the DOFS case management system to the latest version. The upgrade cost is covered under normal annual maintenance (140K). Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $140,000 RFP not needed High $140,000 State Funds $140,000 Federal/Other Funds $0 PROJECT E: Protective Order Registry Rewrite Project Description and Benefit: The Protective Order Registry (POR) currently operates off of a mix of code that was developed under grant funding in the 1990s. The purpose of the rewrite is to bring the code up to date and improve its performance and availability. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $117,000 RFP not needed Medium $135,000 State Funds $0 Federal/Other Funds $117,000 PROJECT F: Consolidated Photo Database Project Description and Benefit: Utilizing as many available photo resources as possible, provide our CJIS customers with photos in as many transaction types as available. This will be a collaboration effort pulling together many sources of photos and delivering those to our customers. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported RFP not needed Medium Not Reported State Funds Not Reported Federal/Other Funds Not Reported 291 Georgia Bureau of Investigation PROJECT G: Sex Offender Registry Rewrite Project Description and Benefit: Rewrite Sex Offender Registry to a web based system that more currently matches the work requirements of registering and reporting sex offenders in Georgia - The system currently resides on the Unisys mainframe and is based on code from the original design in the mid-90s. Much has changed legally and procedurally since then. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported RFP not needed High $325,000 State Funds Not Reported Federal/Other Funds Not Reported PROJECT H: Complete CJIS Encryption and Two Factor Authentication Requirements Project Description and Benefit: GBI and GTA are in the process of completing statewide encryption for the CJIS network. Two-Factor authentication will need to be completed in FY08/09. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported RFP not needed High Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT I: LEMS Portal Upgrade Project Description and Benefit: GCIC's Message Switch (LEMS Jx) utilizes a "light" version of the PS Portal product. We are looking to enhance the capabilities either through an upgrade of the portal or replacement. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported RFP needed Medium Not Reported State Funds Not Reported Federal/Other Funds Not Reported 292 Georgia Bureau of Investigation PROJECT J: Rapid ID Pilot Test Project Description and Benefit: Metro Atlanta counties have received grant funding to develop and test the Rapid ID Fingerprint capability in selected agencies. They are looking for state hosting of the main servers that will connect the local agencies who will be sharing fingerprint data. GCIC will assist in finding a host location either with GBI or GTA. Most of the funding is for local hardware/software. Ultimately, this system will work in conjunction with the new AFIS. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $800,000 RFP not needed Construction/Implementation High $800,000 State Funds Federal/Other Funds $0 $800,000 PROJECT K: Criminal Justice Data Sharing Project Description and Benefit: Initiative of CJ agencies to improve and expand data sharing and integration opportunities that improve information availability and operational effectiveness of CJ agencies - Working with GTA, the Safe Georgia Team and selected locally integrated agency groups, we will begin vertical data sharing. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported RFP not needed High Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT L: Conversion of all GBI Web Programs to Vignette Project Description and Benefit: GBI is currently migrating its various web sites to the GTA Portal using Vignette. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported RFP not needed Construction/Implementation Medium Not Reported State Funds Not Reported Federal/Other Funds Not Reported 293 Georgia Bureau of Investigation PROJECT M: Facility Management Software Project Description and Benefit: GBI is in need of software to assist in the management of our 30 facilities around the state. With highly technical Crime Laboratories under our management, it is important that we have proper maintenance anticipation, record keeping and system monitoring. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported RFP not needed Medium Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT N: Key Management Software Project Description and Benefit: Particularly in our headquarters facility management of door keys is critical. We currently utilize a home grown Microsoft Access program to manage the hundreds of keys. We are looking for a better off the shelf program to handle this requirement. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported RFP not needed Medium Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT O: Develop Automated time/ leave tracking system Project Description and Benefit: Recording employee work time is still a very paper driven process. We are looking to develop a time management system that meets all requirements for FLSA both sworn and non-sworn employees. The program will minimize paper processing and reduce data entry of time figures. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported RFP not needed Construction/Implementation Medium Not Reported State Funds Federal/Other Funds Not Reported Not Reported 294 Georgia Bureau of Investigation PROJECT P: Customer Resource Management System (CRM) Project Description and Benefit: Throughout the GBI, there are numerous processes that support internal and external customers. We are looking for either an off the shelf commercial or open source package that will provide help desk tracking and support. Research began in 2006 including using the state's Service Center software. That solution did not meet our needs. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported RFP not needed High Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT Q: Computer Based Training Expansion Project Description and Benefit: GBI has purchased a CBT package and has it operational. We are looking to develop in-house and external customer training applications. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported RFP not needed Construction/Implementation Medium Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT R: Investigative Support Services Expansion Project Description and Benefit: GBI currently supports law enforcement by providing off-line search support services. A team has been assembled to determine if more of these services can be made available on-line. This expansion of service will likely involve collaboration with other state and federal agencies Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported RFP not needed Planning/Analysis/Design Medium Not Reported State Funds Not Reported Federal/Other Funds Not Reported 295 Georgia Bureau of Investigation PROJECT S: Records Management System Project Description and Benefit: Purchase a records management system that will provide the GBI with proper retention of records according to state and federal archiving requirements. The system will provide for easier management of open records requests and facilitate a faster turnaround of information with the thousands of open records requests the GBI receives each year. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported RFP not needed Medium Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT T: Video Conferencing Expansion Project Description and Benefit: The GBI is implementing video conferencing to bring together remotes sites within the GBI as well as with our external customers. DOFS has connected all of its lab sites via video conferencing. We are looking to bring in Investigative sites and morgue facilities in order to allow investigator participation in autopsies. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported RFP not needed Construction/Implementation Medium Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT U: Uniform Crime Reporting (UCR) Expansion Project Description and Benefit: Over the past two years, GCIC has web enabled the UCR system. Further research and development will take place to evaluate possible integration of Georgia's UCR program with national programs such as the FBI's Ndex and the National Incident Base Reporting System (NIBRS). This integration will facilitate more thorough data sharing for local, state and federal agencies. Project Status Project Priority Lifetime Cost of Project RFP not needed Construction/Implementation Medium Not Reported 296 Georgia Bureau of Investigation FY 2007 Total Funding Not Reported State Funds Not Reported Federal/Other Funds Not Reported Agency Major IT Accomplishments Web Enable Uniform Crime Reporting The new web enabled Uniform Crime Reporting system is up and running. Message Switch Replacement LEMS JX is up and running. CCH Replacement The new Computerized Criminal History system is up and running. 297 Georgia Bureau of Investigation Chapter 2, Section A - Expenditures by Sub Class Account/ Subclass Description APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subtotal 501000 Regular Salaries 511000 Overtime 512000 Permanent Hourly 513000 Temporary Labor Fringe Benefits Allocation 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 518000 Unemployment Insurance 519000 Workers' Compensation 520000 Merit System Assessments 598000 Pay for Performance 599000 Lapse 300 Personal Services 610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation 301 Regular Operating Expense 722000 Motor Vehicle 303 Motor Vehicle Purchases Total Expenditures 1,829,470 139,747 214,299 243,024 2,426,540 4,806 6,068 16,380 26,770 54,024 - 298 Georgia Bureau of Investigation Expenditures by Sub Class (continued) Account/ Subclass Description 713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 304 Equipment 814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Cap Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support 305 Computer Charges 648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals 306 Real Estate Rentals 871001 Voice/Data Communication Services - GTA Computer 871002 Voice/Data Communication Services - GTA Data Network 871003 Voice/Data Communication Services - GTA Telecom 871000 Voice / Data Communication Services (GTA) 872001 Voice/Data Communication Services - Wire/Cable Simple 872002 Voice/Data Communication Services - Wire/Cable Complex 872003 Voice/Data Communication Services - MPLS 872004 Voice/Data Communication Services - Video 872005 Voice/Data Communication Services - Local Service 872006 Voice/Data Communication Services - Long Distance 872007 Voice/Data Communication Services - Voice Mail 872008 Voice/Data Communication Services - PBX 872009 Voice/Data Communication Services - VOIP 872010 Voice/Data Communication Services - Key System 872011 Voice/Data Communication Services - Mobile/Wireless 872012 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Other) 307 Telecommunications Total Total Expenditures 182,219 182,219 80,510 695,889 597,781 188 186,434 298,595 148,751 2,008,148 2,911,988 75,864 611,259 3,599,111 1,106 163 11,799 13,664 309,361 92,487 428,580 4,027,691 299 Georgia Bureau of Investigation Expenditures by Sub Class (continued) Account/ Subclass Description 723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings 309 Capital Outlay 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 Professional/Technical Services - Computer/IT 852000 Professional/Technical Services - Computer/IT Expenses 312 Contracts 750000 Transfers Out 314 Transfers 690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants 315 Grants TOTAL EXPENDITURES State Funds Federal Funds Other Funds Full Time Equivalent Positions Full Time Equivalent Consultants Total Expenditures 1,183 191,875 249,082 4,197,021 4,639,161 - 13,337,783 7,691,563 5,501,205 145,015 30.50 300 Georgia Bureau of Investigation Chapter 2, Section B - Expenditures by Application Applications: Description Not Reported Consultant Position FTE's FTE's FY 2007 Expenditures TOTAL Applications Expenditures TOTAL Applications Positions TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions TOTAL EXPENDITURES TOTAL POSITIONS - - - 13,337,783 - 30.50 13,337,783 - 30.50 301 Georgia Bureau of Investigation Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) Not Reported 302 Georgia Bureau of Investigation Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Plotters Scanners Other Wireless Devices DESCRIPTION Unisys CX7822 (main at NADC) Dell, Gateway, Compaq Dell, Gateway, Compaq Dell Owned and operated by GTA Storage Area Network (SAN) 15 Treo's, 100 Blackberries, 105 Wireless Cards QUANTITY 1 700 900 71 35 50 35 100 200 2 50 1 220 Capitalized Asset Value of IT Equipment: $1,400,700 General Age and Condition of Equipment: Description of condition. Not Reported. 2,365 303 State of Georgia Information Technology Expenditures Report Fiscal Year 2007 For Period July 1, 2006 June 30, 2007 Georgia State Financing & Investment Commission 0 Georgia State Financing & Investment Commission Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision Georgia State Financing and Investment Commission will be the best managed agency by promoting fiscal responsibility; increasing effectiveness and efficiency of processes and functions; increasing internal and external customer satisfaction and fostering a learning organization environment. Agency Mission The GSFIC mission statement is: Building Georgia's future through excellence in financial and construction management services. The Georgia State Financing and Investment Commission core value is dedicated to continuous improvement in all of its activities. This will be accomplished by using the core values of: Stewardship, Excellence, Leadership and Fairness. Agency Strategic Goals Financial Goals: Issue bonds at the lowest cost to the state by working with state leadership and bond rating companies to advise them about the states financial situation and market conditions. Financial Goals: Promote efficient use of Operating capital by preparing sound budgets and preparing accurate financial reports resulting in unqualified annual audits. Internal / External Goals: Prepare policy and procedure manuals for each division and set baseline performance measures. Internal / External Goals: Prepare a Statewide Construction manual for use as a guide for state construction projects. Customer Service Goals: Improve customer satisfaction by improving response time on communications, deliver projects on time and within budget, and enhance the agencies awareness through speaking engagement, website usage and professional organizations. 304 Georgia State Financing & Investment Commission Learning & Growing: Enhance opportunities and training to support job responsibilities. Agency IT Projects PROJECT A: Construction Project Management System Project Description and Benefit: This program will help GSFIC effectively and efficiently manage state construction capitol outlay projects not only during the construction phase but throughout the project (including inception, pre-design, design and construction). This system should be internet based so that all parties involved in the project will have access to the database. This project management system will benefit GSFIC, their vendors, and other agencies by improving the communication process. It will standardize the information, and reporting provided on the many projects GSFIC oversees. We are currently in the final phases of completion and nearing the maintenance mode. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $349,093 Construction/Implementation High $250,001-$500,000 State Funds $349,093 Federal/Other Funds $0 PROJECT B: Timekeeping System Project Description and Benefit: his will be GSFIC's implementation on the Timekeeping System from Department of Audits. We will be modifying their system to meet the current needs of the Agency as well as reflect how timekeeping is currently done. We will be adding leave requests as well as visible leave balances for employees. This system will greatly reduce the human processing currently done in HR. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Planning/Analysis/Design High $ 40,000 State Funds Not Reported Federal/Other Funds Not Reported PROJECT C BIM Exploration Project Description and Benefit: GSFIC will be exploring the use of Building Information Modeling to be better able to communicate with our Architect customers as well as our using Agencies. BIM will get us up to speed on the new platforms that are being used in architecture today. 305 Georgia State Financing & Investment Commission Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Planning/Analysis/Design Medium $50,000 State Funds Not Reported Federal/Other Funds Not Reported PROJECT D Digital Record Imaging Project Description and Benefit: GSFIC will be laying the ground work for a FY 2009 project to implement Digital Record Imaging. We will be looking at ways to organize our digital files so that when ready, we will be able to scan in all documentation. We will be looking at a system at that time to manage the flow of documents between departments as well as searchable retrieval. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported RFP needed Medium $350,000 State Funds Not Reported Federal/Other Funds Not Reported Agency Major IT Accomplishments Not Reported 306 Georgia State Financing & Investment Commission Chapter 2, Section A - Expenditures by Sub Class Account/ Subclass Description APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subtotal 501000 Regular Salaries 511000 Overtime 512000 Permanent Hourly 513000 Temporary Labor Fringe Benefits Allocation 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 518000 Unemployment Insurance 519000 Workers' Compensation 520000 Merit System Assessments 598000 Pay for Performance 599000 Lapse 300 Personal Services 610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation 301 Regular Operating Expense 722000 Motor Vehicle 303 Motor Vehicle Purchases Total Expenditures 208,265 19,628 15,674 19,964 34,807 323 298,661 2,423 56,850 59,273 - 307 Georgia State Financing & Investment Commission Expenditures by Sub Class (continued) Account/ Subclass Description 713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 304 Equipment 814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Cap Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support 305 Computer Charges 648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals 306 Real Estate Rentals 871001 Voice/Data Communication Services - GTA Computer 871002 Voice/Data Communication Services - GTA Data Network 871003 Voice/Data Communication Services - GTA Telecom 871000 Voice / Data Communication Services (GTA) 872001 Voice/Data Communication Services - Wire/Cable Simple 872002 Voice/Data Communication Services - Wire/Cable Complex 872003 Voice/Data Communication Services - MPLS 872004 Voice/Data Communication Services - Video 872005 Voice/Data Communication Services - Local Service 872006 Voice/Data Communication Services - Long Distance 872007 Voice/Data Communication Services - Voice Mail 872008 Voice/Data Communication Services - PBX 872009 Voice/Data Communication Services - VOIP 872010 Voice/Data Communication Services - Key System 872011 Voice/Data Communication Services - Mobile/Wireless 872012 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Other) 307 Telecommunications Total Total Expenditures 13,018 13,018 19,720 20,553 119,575 16,729 161,768 338,345 89,576 51,223 140,798 609 70,543 5,407 76,560 217,358 308 Georgia State Financing & Investment Commission Expenditures by Sub Class (continued) Account/ Subclass Description 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 Professional/Technical Services - Computer/IT 852000 Professional/Technical Services - Computer/IT Expenses 312 Contracts 750000 Transfers Out 314 Transfers 690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants 315 Grants TOTAL EXPENDITURES State Funds Federal Funds Other Funds Full Time Equivalent Positions Full Time Equivalent Consultants Total Expenditures 83,000 6,525 15,322 104,847 - 1,031,502 3.00 0.50 309 Georgia State Financing & Investment Commission Chapter 2, Section B - Expenditures by Application Description Applications: Construction Accounting System (maintained by Maximus Inc) Consultant Position FTE's FTE's FY 2007 Expenditures 83,000 TOTAL Applications Expenditures TOTAL Applications Positions TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions TOTAL EXPENDITURES TOTAL POSITIONS 0.50 0.50 3.00 3.00 83,000 948,502 1,031,502 310 Georgia State Financing & Investment Commission Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) Application A: CONSTRUCTION ACCOUNTING SYSTEM (Maintained by Maximus, Inc.) Program or Sub-Program: Administration Description of Application Function: GSFIC uses a customized PeopleSoft Financial system to record the Capital Outlay Projects. Approximately 25 agencies with an estimated 387 projects are in this system. o Platform/Host: o Operating System: o Database: IBM Sequent SHV & Microsoft NT DYNIX/PTX Oracle 8.1.7 Annual Volume: Unit of Measure: FY 2007 $83,000 $685,000,000 Construction Dollars Consultant FTEs: 0 Staff FTEs: 0 311 Georgia State Financing & Investment Commission Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Plotters Scanners Wireless Devices DESCRIPTION 4 Dell OptiPlex GX260, 10 GX240 L620, 38 L610, 31 L600, 2 L810, 5 L800,1 L420, 5 C640 4 PE1950, 2 PE2950, 2 PE2850 Cisco 3750 Catalyst 2950 PIX 515e 19 Xerox WorkCentre Pro, 26 HP Laser Jet, 1 Kyrocera, 10 Canon ImageRunners, 7 HP Color Laser Jet HP DesignJet QUANTITY 14 133 8 1 8 1 63 2 5 75 310 Capitalized Asset Value of IT Equipment: $174,450 General Age and Condition of Equipment: Description of condition. Approx .5-3 years old. All in fair to good condition. 312 State of Georgia Information Technology Expenditures Report Fiscal Year 2007 For Period July 1, 2006 June 30, 2007 Georgia Department of Juvenile Justice 0 Georgia Department of Juvenile Justice Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision Youth served by the Department of Juvenile Justice will be offered the opportunity to achieve their highest potential through proven, innovative and effective programs delivered in appropriate settings by a well trained, professional staff, with a commitment to best practices in juvenile corrections. Agency Mission To protect and serve the citizens of Georgia by holding youthful offenders accountable for their actions through the delivery of effective services, in appropriate settings, establishing youth in their communities as law abiding citizens. Agency Strategic Goals Become a premier customer service organization. Provide services that make a positive difference in youth. Become the best place to work for helping at-risk youth. Strengthen resource base. Agency IT Projects PROJECT A: KRONOS Time & Attendance System Project Description and Benefit: Will provide more management oversight of hourly pay and non exempt employees' overtime and compensatory time. It is a tool that will aid in monitoring compliance with FLSA. 313 Georgia Department of Juvenile Justice Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $425,202 Construction/Implementation High $500,000 State Funds $425,202 Federal/Other Funds $0 PROJECT B: Upgrade/Refresh computers (5 year plan) Project Description and Benefit: Improves employee productivity. Two hundred fifty desktops were replaced and 254 tablets replaced desktop with docking stations for mobile workforce. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $752,370 Complete/Maintenance High $752,370 State Funds $23,846 Federal/Other Funds $728,524 PROJECT C: Enhanced Service Plan (JTS) Project Description and Benefit: JTS module will provide users a means to link and be accountable so that the youth accessed needs be better served. Service plans goals and objectives are linked to services that address needs identified by Comprehensive Risk Needs Assessment. Case Management tracking, Legal History maintenance Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $300,000 Construction/Implementation Not Reported $300,000 State Funds Federal/Other Funds $300,000 $0 PROJECT D: Microsoft SharePoint Project Description and Benefit: Web site content management, and HR Hiring Business Process Automation. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $80,000 RFP not needed Planning/Analysis/Design High $80,000 State Funds $80,000 Federal/Other Funds $0 314 Georgia Department of Juvenile Justice PROJECT E: Program Service Support JTS Project Description and Benefit: Provide enhancements to Education, Health Services, and Behavioral Health Modules; implemented Mental Treatment Plan and progress notes; and implemented Education Scheduling, SAC's accreditation management reporting, grade book, and special ed tracking along with Symsnet (all for secure facilities) Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $655,509 RFP not needed. Complete/Maintenance High $655,509 State Funds $655,509 Federal/Other Funds $0 PROJECT F: Teleconferencing Project Description and Benefit: To provide better communication across department, help staff become more efficient, and Family & juvenile reunification. At 24 DJJ sites implement teleconferencing to perform Parent/guardian/juvenile distance meeting, hold detention release review meetings across multiple Court Service Offices and detention Centers, Distance training for staff, youth staffing for health workers, mental health workers, and Case workers. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $240,000 RFP not needed. Complete/Maintenance High $240,000 State Funds $130,000 Federal/Other Funds $110,000 Agency Major IT Accomplishments Medicaid / Level Care Changes implemented into JTS Office of Behavioral Health Youth Progress notes and treatment plan implemented Teleconferencing Implemented at 11 sites to date Computer refresh Replaced 505 computers 315 Georgia Department of Juvenile Justice Juvenile Tracking System Enhancements Implemented Interstate Compact Module, automated workflow and document capture for incident management, and short Term Program automated workflow and document management 316 Georgia Department of Juvenile Justice Chapter 2, Section A - Expenditures by Sub Class Account/ Subclass Description APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subtotal 501000 Regular Salaries 511000 Overtime 512000 Permanent Hourly 513000 Temporary Labor Fringe Benefits Allocation 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 518000 Unemployment Insurance 519000 Workers' Compensation 520000 Merit System Assessments 598000 Pay for Performance 599000 Lapse 300 Personal Services 610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation 301 Regular Operating Expense 722000 Motor Vehicle 303 Motor Vehicle Purchases Total Expenditures 1,120,235.29 27,087 82,628 116,723 191,752 2,881 3,969 1,545,275 16 8,220 77,636 38,822 82 502 8,763 10,912 144,952 - 317 Georgia Department of Juvenile Justice Expenditures by Sub Class (continued) Account/ Subclass Description 713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 304 Equipment 814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Cap Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support 305 Computer Charges 648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals 306 Real Estate Rentals 871001 Voice/Data Communication Services - GTA Computer 871002 Voice/Data Communication Services - GTA Data Network 871003 Voice/Data Communication Services - GTA Telecom 871000 Voice / Data Communication Services (GTA) 872001 Voice/Data Communication Services - Wire/Cable Simple 872002 Voice/Data Communication Services - Wire/Cable Complex 872003 Voice/Data Communication Services - MPLS 872004 Voice/Data Communication Services - Video 872005 Voice/Data Communication Services - Local Service 872006 Voice/Data Communication Services - Long Distance 872007 Voice/Data Communication Services - Voice Mail 872008 Voice/Data Communication Services - PBX 872009 Voice/Data Communication Services - VOIP 872010 Voice/Data Communication Services - Key System 872011 Voice/Data Communication Services - Mobile/Wireless 872011 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Other) 307 Telecommunications Total Total Expenditures 7,585 7,585 18,146.62 230.00 1,116,819.93 6,358.20 196,718.16 1,418,526.46 2,756,799 22,617.78 517,986.09 1,137,892.02 1,678,496 41,524.35 9,352.59 33,991.58 14,182.66 1,128.99 40,319.58 663,553.16 804,053 2,482,549 318 Georgia Department of Juvenile Justice Expenditures by Sub Class (continued) Account/ Subclass Description 723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings 309 Capital Outlay 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 Professional/Technical Services - Computer/IT 852000 Professional/Technical Services - Computer/IT Expenses 312 Contracts 750000 Transfers Out 314 Transfers 690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants 315 Grants TOTAL EXPENDITURES State Funds Federal Funds Other Funds Full Time Equivalent Positions Full Time Equivalent Consultants Total Expenditures - 2,295,413 5,419 2,300,831 - 9,237,992 7,489,262 33,638 1,715,092 27.00 24.50 319 Georgia Department of Juvenile Justice Chapter 2, Section B - Expenditures by Application Applications: Description Juvenile Tracking System Consultant FTE's Position FTE's FY 2007 Expenditures 14.99 16.22 2,150,785 TOTAL Applications Expenditures TOTAL Applications Positions TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions TOTAL EXPENDITURES TOTAL POSITIONS 14.99 9.51 24.50 16.22 10.78 27.00 2,150,785 7,087,207 9,237,992 320 Georgia Department of Juvenile Justice Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) JUVENILE TRACKING SYSTEM Program or Sub-Program: Administration, Community Supervision, Non-secure Commitment, Non-secure Detention, Secure Detention (RYDC), Secure Commitment (YDC), Juvenile Delinquency Prevention Description of Application Function: JTS Is DJJ's primary enterprise database for tracking juvenile information Case notes, admissions & releases (to detention, YDC, STP, commitments, probation Housing, case notes, mental health, medical, Education (grades attendance) legal information (Juvenile Court and offense data), incidents, movements, Program data (residential and services provided), assessments (Detention, Comprehensive Risk Needs, Mental Health Screening, etc) Medicaid Cases, Programs and Services). o Platform/Host: o Operating System: o Database: Local Agency Server/Dell Windows 2003 MS SQL Annual Volume: Unit of Measure: Annual Volume: Unit of Measure: Annual Volume: Unit of Measure: Annual Volume: Unit of Measure: Annual Volume: Unit of Measure: Annual Volume: Unit of Measure: Annual Volume: Unit of Measure: TOTAL ANNUAL VOLUME FY 2007 $ 2,150,785 56,000 Admissions Annually 23,000 Average Daily Population active youth cases 17,000 Detention admissions annually 1,100 YDC admission annually 2,900 Short term program admissions annually 2,400 Non-secure residential admissions annually 44,000 Youth supervised at home annually 146,400 Consultant FTEs: 14.99 Staff FTEs: 16.22 KRONOS TIME & ATTENDANCE Program or Sub-Program: Administration Description of Application Function: 321 Georgia Department of Juvenile Justice Not reported o Platform/Host: o Operating System: o Database: Local Agency Server/Dell Windows 2003 MS SQL Annual Volume: Unit of Measure: FY 2007 Funding Not Reported Not Reported Not Reported Consultant FTEs: Not Reported Staff FTEs: Not Reported 322 Georgia Department of Juvenile Justice Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Other DESCRIPTION Staff computers Student computers Located in YDCs, RYDCs & MSCs QUANTITY 3,065 412 455 58 99 149 9 125 1,596 Wireless Devices: Cell phones 934 Network Cards 324 Blackberries 19 7,245 Capitalized Asset Value of IT Equipment: $6,190,190 General Age and Condition of Equipment: Description of condition. Computer & server 1 through 5 years old, excellent condition. 412 student computers 1/3 need replacement. 323 State of Georgia Information Technology Expenditures Report Fiscal Year 2007 For Period July 1, 2006 June 30, 2007 GA Children & Youth Coordinating Council 0 Georgia Children & Youth Coordinating Council Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision CYCC will empower local communities through programs that promote accountability and healthy choices for Georgia's youth. Agency Mission Oversee the efficient administration of taxpayer funds through the provision of grant opportunities to local communities for effective prevention and intervention services for Georgia youth and families. Agency Strategic Goals Funding is provided to juvenile courts and other community organizations to develop and implement prevention, intervention, and treatment programs designed to reduce juvenile delinquency. Funding is provided for abstinence education programs and underage drinking enforcement programs to promote healthy choices among Georgia's youth. CYCC educational resources will be available to all Georgians. To establish a more coordinated, integrated child welfare and juvenile justice system at the local level. Monitor potential state legislation related to children and youth and provide information to key stakeholders. Maintain sufficient and competent workforce to meet agency's needs. 324 Georgia Children & Youth Coordinating Council Agency IT Projects PROJECT A: Continued Enhancement of Grants Database (DJJ as parent agency provides this to us at no cost to CYCC) Project Description and Benefit: A unified database will provide real-time information on the 150+ grants that CYCC administers throughout the State. Detailed information about these multiple projects will allow for greater oversight and evaluation and will increase CYCC's ability to respond quickly to local and state needs. This will also enhance CYCC's ability to measure program outcomes and report those results via the Prioritized Program Budgeting process. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $0 Complete/Maintenance Medium $0 State Funds $0 Federal/Other Funds $0 PROJECT B: Enhancement of Website Project Description and Benefit: This project complements the Governor's goal of best managed state in the nation. CYCC has assigned a staff member as the agency's webmaster to work in cooperation with DJJ's Office of Technology and Information Services office versus using an outside vendor. In FY 2008, significant upgrades to the site will take place to allow for greater navigation as well as enhanced customer service and information sharing. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $0 RFP not needed. Construction/Implementation High $0 State Funds $0 Federal/Other Funds $0 PROJECT C: Web-based Grants Management System Project Description and Benefit: This new web-based system will increase time efficiency of CYCC staff and clients by allowing electronic submission of grant applications. It will also allow clients access their grant files as well as statewide data without assistance from CYCC staff. Project reports will automatically interface with CYCC's database, dramatically increasing response time to customer requests. Further, this type of system will allow CYCC staff to access grant information remotely from any location in the State and provide immediate, up-to-date information to stakeholders upon request. DJJ is providing a computer programmer to CYCC for this project. Testing of the new system will occur in the last quarter of FY 2008 with full implementation in FY 2009. 325 Georgia Children & Youth Coordinating Council Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $0 RFP Not Needed Construction/Implementation High $0 State Funds $0 Federal/Other Funds $0 Agency Major IT Accomplishments Enhancement of Grants Database With guidance from DJJ's Office of Technology and Information Services (OTIS), CYCC was able to implement desired changes in the grants database to include federal performance measures and new evaluation tools. Continued maintenance will occur in FY 2008. Enhanced Web Site CYCC has a dedicated staff person who serves as the agency's webmaster. DJJ's OTIS staff has worked cooperatively with her on making improvements to the site during FY 2007. This capability has allowed CYCC to maintain current information on the site and load "bulletin board" notices quickly to increase customer service. CYCC will make significant upgrades in FY 2008. Web-Based Grants Mgmt. System In FY 2007, DJJ's computer programmer worked closely with CYCC to obtain knowledge of the South Carolina model system and its functionality. Grant documents have been revised to reflect CYCC policies and are ready for uploading in the new system. Testing will occur in the last quarter of FY 2008 with full implementation in FY 2009. 326 Georgia Children & Youth Coordinating Council Chapter 2, Section A - Expenditures by Sub Class Account/ Subclass Description APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subtotal 501000 Regular Salaries 511000 Overtime 512000 Permanent Hourly 513000 Temporary Labor Fringe Benefits Allocation 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 518000 Unemployment Insurance 519000 Workers' Compensation 520000 Merit System Assessments 598000 Pay for Performance 599000 Lapse 300 Personal Services 610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation 301 Regular Operating Expense 722000 Motor Vehicle 303 Motor Vehicle Purchases Total Expenditures 17,460 1,336 1,818 2,918 23,532 30 30 - 327 Georgia Children & Youth Coordinating Council Expenditures by Sub Class (continued) Account/ Subclass Description 713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 304 Equipment 814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Cap Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support 305 Computer Charges 648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals 306 Real Estate Rentals 871001 Voice/Data Communication Services - GTA Computer 871002 Voice/Data Communication Services - GTA Data Network 871003 Voice/Data Communication Services - GTA Telecom 871000 Voice / Data Communication Services (GTA) 872001 Voice/Data Communication Services - Wire/Cable Simple 872002 Voice/Data Communication Services - Wire/Cable Complex 872003 Voice/Data Communication Services - MPLS 872004 Voice/Data Communication Services - Video 872005 Voice/Data Communication Services - Local Service 872006 Voice/Data Communication Services - Long Distance 872007 Voice/Data Communication Services - Voice Mail 872008 Voice/Data Communication Services - PBX 872009 Voice/Data Communication Services - VOIP 872010 Voice/Data Communication Services - Key System 872011 Voice/Data Communication Services - Mobile/Wireless 872012 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Other) 307 Telecommunications Total Total Expenditures 3,949 520 4,469 4,522 4,522 2,574 2,574 7,096 328 Georgia Children & Youth Coordinating Council Expenditures by Sub Class (continued) Account/ Subclass Description 723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings 309 Capital Outlay 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 Professional/Technical Services - Computer/IT 852000 Professional/Technical Services - Computer/IT Expenses 312 Contracts 750000 Transfers Out 314 Transfers 690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants 315 Grants TOTAL EXPENDITURES State Funds Federal Funds Other Funds Full Time Equivalent Positions Full Time Equivalent Consultants Total Expenditures - - 35,127 18,225 16,902 0.50 - 329 Georgia Children & Youth Coordinating Council Chapter 2, Section B - Expenditures by Application Applications: Description Not Reported Consultant FTE's Position FTE's FY 2007 Expenditures TOTAL Applications Expenditures TOTAL Applications Positions TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions TOTAL EXPENDITURES TOTAL POSITIONS - - - 0.50 - 0.50 35,127 35,127 330 Georgia Children & Youth Coordinating Council Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) Not Reported 331 Georgia Children & Youth Coordinating Council Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Other DESCRIPTION Refer to DJJ's Inventory for CYCC Equipment QUANTITY Capitalized Asset Value of IT Equipment: Refer to DJJ for CYCC asset value General Age and Condition of Equipment: Description of condition: Not Reported 332 State of Georgia Information Technology Expenditures Report Fiscal Year 2007 For Period July 1, 2006 June 30, 2007 Georgia Department of Labor 0 Georgia Department of Labor Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision To become a national leader in assisting individuals to achieve their highest workplace potential and level of independence Agency Mission To work with public and private partners in building a world-class workforce system that contributes to Georgia's economic prosperity. We will accomplish this by creating opportunities and providing services that: Assist individuals to attain their work goals and increase self-sufficiency through employment, training, comprehensive rehabilitation and support services Assist employers to meet their business needs through employee recruitment and selection services workforce information and technical support. Agency Strategic Goals The department will provide high quality, responsive and universally accessible services that provide customer choice and exceed customer expectations. The department will continue to promote and facilitate partnerships at all levels for effective program and service outcomes. The department will promote individual and organizational growth and effectiveness. The department will actively and effectively market service delivery capabilities. 333 Georgia Department of Labor The department will use state-of-the-art technology that supports effective and efficient service delivery. Agency IT Projects Not Reported Agency Major IT Accomplishments Not Reported 334 Georgia Department of Labor Chapter 2, Section A - Expenditures by Sub Class Account/ Subclass Description APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subtotal 510000 Regular Salaries 511000 Overtime 512000 Permanent Hourly Labor 513000 Temporary/Casual Labor Fringe Benefits Allocation 514000 FICA 515000 Retirement 516000 Health Insurance 517000 Personal Liability Insurance 518000 Unemployment Insurance 519000 Worker's Compensation 599000 Lapse 300 PERSONAL SERVICES 612000 Motor Vehicle Expense 613000 Printing & Publications 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment Not on Inventory 617000 Water & Sewer 618000 Energy 619000 Rents - Other than Real Estate 620000 Insurance & Bonding 622000 Freight 625000 Discounts Lost 626000 Procurement Card 627000 Other Operating Expense 301 REGULAR OPERATING EXPENSE 302 TRAVEL 713000 Capital Lease/I P Prin 722000 Motor Vehicle Purchases 303 MOTOR VEHICLE PURCHASES Total Expenditures 10,290,566 10,290,566 1,218,118 1,218,118 144,052 1,600 1,600 335 Georgia Department of Labor Expenditures by Sub Class (continued) Account/ Subclass Description 616000 Equipment Not on Inventory 619000 Rents - Other than Real Estate 713000 Capital Lease/I P Prin 720000 Equipment Over $5,000 721000 Computer Equipment $5,000 304 EQUIPMENT 616000 Equipment Not on Inventory 619000 Computer Rents other than Real Estate 651000 Computer Per Diem and Fees 653000 Computer Contracts 661000 GTA Computer Billings 662000 Computer Other 663000 Computer Software 721000 Computer Equipment 305 COMPUTER CHARGES 306 REAL ESTATE RENTALS 671001 Data Frame Relay - GTA Billings 671002 Data Wire/Cable - GTA Billings 671003 Data Net - GTA Billings 671050 Data - Other Data Telecommunications Subtotal 672001 Other Telecomm - Local Service - GTA Billing 672002 Other Telecomm - Network - GTA Billing 672003 Other Telecomm - Long Distance - GTA Billing 672004 Other Telecomm - Voice Mail - GTA Billing 672005 Other Telecomm - Pagers - GTA Billing 672006 Other Telecomm - Radio - GTA Billing 672019 Other Telecomm - Cellular 672020 Other Telecomm 672050 Other Telcomm - GTA Svcs for Resale - Local 672051 Other Tele-GTA Svcs Resale - Long Distance 672052 Other Telecomm - Services for Resale - Paging Other Telcommunications Subtotal 307 TELECOMMUNICATIONS TOTAL Total Expenditures 27,951 27,951 14,292,791 14,292,791 - 1,429,336 336 Georgia Department of Labor Expenditures by Sub Class (continued) Account/ Subclass Description 723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings 309 Capital Outlay 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 Professional/Technical Services - Computer/IT 852000 Professional/Technical Services - Computer/IT Expenses 312 Contracts 750000 Transfers Out 314 Transfers 690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants 315 Grants TOTAL EXPENDITURES State Funds Federal Funds Other Funds Full Time Equivalent Positions Full Time Equivalent Consultants Total Expenditures 10,032 10,032 - 27,414,446 - 337 Georgia Department of Labor Chapter 2, Section B - Expenditures by Application Applications: Description Not Reported Consultant FTE's Position FTE's FY 2007 Expenditures TOTAL Applications Expenditures TOTAL Applications Positions TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions TOTAL EXPENDITURES TOTAL POSITIONS - - - 27,414,446 27,414,446 338 Georgia Department of Labor Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) Not Reported 339 Georgia Department of Labor Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Other DESCRIPTION QUANTITY Capitalized Asset Value of IT Equipment: Not Reported General Age and Condition of Equipment: Description of condition. Not Reported 340 State of Georgia Information Technology Expenditures Report Fiscal Year 2007 For Period July 1, 2006 June 30, 2007 Georgia Department of Law 0 Georgia Department of Law Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision "We will provide the people of Georgia with an independent Department of Law committed to excellence in our work. We will set the standard for quality management in state government and will be staffed by well-trained, highly motivated, innovative and diverse people working as a team in a pleasant environment. We will be leaders in the legal profession and will deliver quality legal services to our clients. At the same time, we will be leaders in helping state government operate openly." Agency Mission "The mission of the Department of Law is to serve the citizens of the State of Georgia by providing legal representation of the highest quality to the agencies, officers and employees of state government and by honorably and vigorously carrying out the constitutional and statutory responsibilities of the Attorney General." Agency Strategic Goals Provide high level legal representation to all State agencies, departments and authorities Promote open government Educate client agencies on new and emerging legal issues/trends and their impact on their organization/employees Protect Georgia citizens and businesses from fraud Prevent public corruption Attract and retain qualified workforce 341 Georgia Department of Law Agency IT Projects PROJECT A: Imaging System Project Description and Benefit: Implement an imaging system that integrates with our document management system. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $ Information Not Provided Will Need RFP Information Not Provided $50,001-250,000 State Funds $ Not Provided Federal/Other Funds $ Not Provided PROJECT B: Electronic Filing with all Courts Project Description and Benefit: Benefit - Once the courts implement a system to receive documents electronically, meet the requirements to use this technology. The U.S. Court of Appeals for the 11th Circuit is now requiring that briefs be filed both in hard copy and in pdf format, either on diskette or CD. Adobe Acrobat is being installed on designated PCs within the department. Fulton State Court and DeKalb State Court have implemented e-filing through the Lexis/Nexis program. This filing is being done over the Internet. Fulton Superior Court is also using Lexis/Nexis on some cases, but not all cases. The U.S. District Courts in Georgia have implemented a program using PACER (a program specific for these courts only). There is a filing fee for each filing using both the Lexis/Nexis program and PACER. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $ Information Not Provided RFP Not Needed, Construction/Implementation Information Not Provided $50,000 State Funds $ Not Provided Federal/Other Funds $ Not Provided Agency Major IT Accomplishments Not Reported 342 Georgia Department of Law Chapter 2, Section A - Expenditures by Sub Class Account/ Subclass Description APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subtotal 510000 Regular Salaries 511000 Overtime 512000 Permanent Hourly Labor 513000 Temporary/Casual Labor Fringe Benefits Allocation 514000 FICA 515000 Retirement 516000 Health Insurance 517000 Personal Liability Insurance 518000 Unemployment Insurance 519000 Worker's Compensation 599000 Lapse 300 Personal Services 612000 Motor Vehicle Expense 613000 Printing & Publications 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment Not on Inventory 617000 Water & Sewer 618000 Energy 619000 Rents - Other than Real Estate 620000 Insurance & Bonding 622000 Freight 625000 Discounts Lost 626000 Procurement Card 627000 Other Operating Expense 640000 Travel 301 Regular Operating Expense 713000 Capital Lease/I P Prin 722000 Motor Vehicle Purchases 303 MOTOR VEHICLE PURCHASES Total Expenditures 100,585 7,695 10,974 14,283 63 392 (1,335) 132,657 87,439 87,439 - 343 Georgia Department of Law Expenditures by Sub Class (continued) Account/ Subclass Description 616000 Equipment Not on Inventory 619000 Rents - Other than Real Estate 713000 Capital Lease/I P Prin 720000 Equipment Over $5,000 721000 Computer Equipment $5,000 304 Equipment 616000 Equipment Not on Inventory 619000 Computer Rents other than Real Estate 651000 Computer Per Diem and Fees 653000 Computer Contracts 661000 GTA Computer Billings 662000 Computer Other 663000 Computer Software 721000 Computer Equipment 305 Computer Charges 306 Real Estate Rentals 671001 Data Frame Relay - GTA Billings 671002 Data Wire/Cable - GTA Billings 671003 Data Net - GTA Billings 671050 Data - Other Data Telecommunications Subtotal 672001 Other Telecomm - Local Service - GTA Billing 672002 Other Telecomm - Network - GTA Billing 672003 Other Telecomm - Long Distance - GTA Billing 672004 Other Telecomm - Voice Mail - GTA Billing 672005 Other Telecomm - Pagers - GTA Billing 672006 Other Telecomm - Radio - GTA Billing 672019 Other Telecomm - Cellular 672020 Other Telecomm 672050 Other Telcomm - GTA Svcs for Resale - Local 672051 Other Tele-GTA Svcs Resale - Long Distance 672052 Other Telecomm - Services for Resale - Paging Other Telcommunications Subtotal 307 Telecommunications Total Total Expenditures 73,890 81,863 121,367 105,582 382,703 471 4,345 4,816 5,509 113,491 1,895 8,618 129,513 134,329 344 Georgia Department of Law Expenditures by Sub Class (continued) Account/ Subclass Description 723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings 309 Capital Outlay 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 Professional/Technical Services - Computer/IT 852000 Professional/Technical Services - Computer/IT Expenses 312 Contracts 750000 Transfers Out 314 Transfers 690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants 315 Grants TOTAL EXPENDITURES State Funds Federal Funds Other Funds Full Time Equivalent Positions Full Time Equivalent Consultants Total Expenditures - - 737,128 737,128 1.50 - 345 Georgia Department of Law Chapter 2, Section B - Expenditures by Application Description Applications: Hummingbird DM5 - DM5 Solution 6 CMS - CMS Open Microsoft Exchange/Outlook Consultant FTE's Position FTE's FY 2007 Expenditures TOTAL Applications Expenditures TOTAL Applications Positions TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions TOTAL EXPENDITURES TOTAL POSITIONS - - - 737,128 - 1.50 737,128 - 1.50 346 Georgia Department of Law Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) Application A: HUMMINGBIRD DM5 DOCUMENT MANAGEMENT SYSTEM Program or Sub-Program: Information Not Provided Description of Application Function: SDM5 is a SQL database and is the document management system used by the department. As the legal representatives for all agencies, departments, commissions and authorities in State government, the department produces a large volume of documents. DM5 provides the means to locate, organize, share and access documents (word processing, spreadsheets and presentations) quickly and easily. o Platform/Host: o Operating System: o Database: Dell Server Windows 2000 SQL Annual Volume: Unit of Measure: FY 2007 Not Reported 42,869 Documents Consultant FTEs: Not Reported Staff FTEs: Not Reported Application B: CMS OPEN CASE MANAGEMENT SYSTEM Program or Sub-Program: Not Reported Description of Application Function: SCMS is a SQL database and is the casement management, time and billing system used by the department. CMS is used to track and manage all matters (cases, opinion requests, contracts, requests for advice, etc.) that are received from both the departments. o Platform/Host: o Operating System: o Database: Agency Local Server/Dell Windows NT SQL Annual Volume: Unit of Measure: FY 2007 Not Reported 18,209; 9,169; 8,370; 18,648 Pending 7/05; Opened, Closed, Pending 6/06 Consultant FTEs: Staff FTEs: Not Reported Not Reported Application C: PERSONAL INFORMATION MANAGER OUTLOOK Program or Sub-Program: Not Reported 347 Georgia Department of Law Description of Application Function: Exchange/Outlook is the system used for e-mail, calendars, contacts, task lists, and bulletin board postings. o Platform/Host: o Operating System: o Database: Agency Local Server/Dell Windows NT SQL Annual Volume: Unit of Measure: FY 2007 Not Reported Does Not Track Does Not Track Consultant FTEs: Not Reported Staff FTEs: Not Reported Application D: LEXIS Program or Sub-Program: Not Reported Description of Application Function: Lexis and West Law are electronic research tools which provide authoritative legal, news, public records and business information; including tax and regulatory publications online. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 Not Reported Does Not Track Does Not Track Consultant FTEs: Not Reported Staff FTEs: Not Reported 348 Georgia Department of Law Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Plotters Scanners Label Printers Portable Printers DESCRIPTION Pentium 866MHz to 3GHz and from 256MB of RAM to 1GB of RAM Pentiums ranging in speed from 500 MHz with 256MB of RAM to 2GHz with 1GB of RAM. Dell PowerEdge Nortel Baystacks 350T, 450T, 28200 Cisco PIX 515 HP laser & HP color laserjet HP laserJet HP Design Jet 1050C Epson (1), Canon (6) Seiko Smart Label printers 200 Cannon (2) HP (2) QUANTITY 224 49 12 36 1 42 25 1 7 65 4 466 Capitalized Asset Value of IT Equipment: Not Reported General Age and Condition of Equipment: Description of condition. The Law Department tries to replace approximately of all its desktops each year. Currently the oldest desktops were purchased in FY 1998. The servers were purchased from 1999 to 2003. The Nortel switching system was installed in FY 1998 and additional switches were added in FY 1998 and FY2000. The printers were purchased from 1997 to 2004. 349 State of Georgia Information Technology Expenditures Report Fiscal Year 2007 For Period July 1, 2006 June 30, 2007 Prosecuting Attorneys' Council of Georgia 0 Prosecuting Attorneys' Council of Georgia Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision Not Reported Agency Mission The Prosecuting Attorneys' Council of Georgia assists the prosecuting attorneys of Georgia who seek justice with honor in their efforts against criminal activity. Agency Strategic Goals Not Reported Agency IT Projects PROJECT A: Event Management System Project Description and Benefit: A web application that will enable PACGA staff to record and report attendance at events, enable prosecutor staff to register for events on-line, feed a master file with registration data, publish a calendar of events, and gather feedback from attendees after an event has completed. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Project Not Started High $100,000 State Funds Not Reported Federal/Other Funds Not Reported 350 Prosecuting Attorneys' Council of Georgia PROJECT B: Tracker Prosecutor Case Management System Project Description and Benefit: A web application that will enable prosecutor staff to monitor the flow of cases from arrest to final disposition. In addition, the system will provide data to policy makers at all levels of state government for the efficient allocation of personnel to insure the orderly preparation and final disposition of criminal complaints. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Project Underway Construction/Implementation High $2,000,000 State Funds Not Reported Federal/Other Funds Not Reported Agency Major IT Accomplishments Not Reported 351 Prosecuting Attorneys' Council of Georgia Chapter 2, Section A - Expenditures by Sub Class Account/ Subclass Description APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subtotal 501000 Regular Salaries 511000 Overtime 512000 Permanent Hourly 513000 Temporary Labor Fringe Benefits Allocation 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 518000 Unemployment Insurance 519000 Workers' Compensation 520000 Merit System Assessments 598000 Pay for Performance 599000 Lapse 300 Personal Services 610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation 301 Regular Operating Expense 303 Motor Vehicle Purchases Total Expenditures 230,979 16,716 24,054 38,604 310,353 18 2,403 47 475 1,750 200 20,926 25,819 25,819 352 Prosecuting Attorneys' Council of Georgia Expenditures by Sub Class (continued) Account/ Subclass Description 713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 304 Equipment 814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equip Under Capitalization Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support 305 Computer Charges 648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals 306 Real Estate Rentals 871001 Voice/Data Comm Svcs - GTA Computer Bill 871002 Voice/Data Comm Svcs - GTA Data Network Bill 871003 Voice/Data Comm Svcs - GTA Telecommunications Bill 871000 Voice/Data Comm Svcs (To pay GTA Invoices) Subtotal 872001 Voice/Data Communication Services - Wire/Cable Simple 872002 Voice/Data Communication Services - Wire/Cable Complex 872003 Voice/Data Communication Services - MPLS 872004 Voice/Data Communication Services - Video 872005 Voice/Data Communication Services - Local Service 872006 Voice/Data Communication Services - Long Distance 872007 Voice/Data Comm Svcs-Voice Mail & Other Voice Prcsg 872008 Voice/Data Communication Services - PBX 872009 Voice/Data Communication Services - VOIP 872010 Voice/Data Communication Services - Key System 872011 Voice/Data Communication Services - Mobile/Wireless 872011 Voice/Data Communication Services - Other 872000 Voice/Data Comm Svcs (Vendors Not GTA) Subtotal 307 Telecommunications Total Total Expenditures 2,115 250 43,922 46,287 - 59,483 11,517 150,971 221,971 221,971 353 Prosecuting Attorneys' Council of Georgia Expenditures by Sub Class (continued) Account/ Subclass Description 723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings 309 Capital Outlay 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 [IT Expenditure] Prof/Technical Services - Computer/IT 852000 [IT Expenditure] Prof/Tech Svcs - Computer/IT Exp. 312 Contracts 750000 Transfers Out 314 Transfers 690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants 315 Grants TOTAL EXPENDITURES State Funds Federal Funds Other Funds Full Time Equivalent Positions Full Time Equivalent Consultants Total Expenditures 297 234,413 261,305 496,015 - 1,100,445 4.00 3.00 354 Prosecuting Attorneys' Council of Georgia Chapter 2, Section B - Expenditures by Application Applications: Description * PACG's costs are not tracked per project. Therefore, all IT expenditures are assimilated into infrastructure. Consultant FTE's Position FTE's FY 2007 Expenditures TOTAL Applications Expenditures TOTAL Applications Positions TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions TOTAL EXPENDITURES TOTAL POSITIONS 3.00 3.00 4.00 4.00 1,100,445 1,100,445 355 Prosecuting Attorneys' Council of Georgia Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) * PACG'S COSTS ARE NOT TRACKED PER PROJECT. THEREFORE, ALL IT EXPENDITURES ARE ASSIMILATED INTO INFRASTRUCTURE. 356 Prosecuting Attorneys' Council of Georgia Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Scanner Other Wireless Devices DESCRIPTION Dell Optiplex Dell Latitude Dell Power Edge HP Laserjet HP Laserjet VW cellular phones and Blackberry Devices QUANTITY 250 100 30 50 200 30 660 Capitalized Asset Value of IT Equipment: $316,500 General Age and Condition of Equipment: Description of condition. 50% of the hardware is 4 years old and 50% of the hardware is 1 year old. 357 State of Georgia Information Technology Expenditures Report Fiscal Year 2007 For Period July 1, 2006 June 30, 2007 State Personnel Administration 0 State Personnel Administration Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision To be recognized by our stakeholders and the nation as the leader in Human Resources. Agency Mission We promote operational excellence with customer focused leadership to recruit, develop, and retain an exceptional and diverse workforce. Agency Strategic Goals Georgia State Government acquires the employees it needs. Georgia State Government develops its leaders and workforce. Georgia State Government retains a competent workforce. Agency IT Projects PROJECT A: Enterprise Portal Implementation-PeopleSoft Portal Project Description and Benefit: Continuous improvement of PeopleSoft Enterprise Portal. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $453,363 Complete/Maintenance High $453,363 State Funds $0 Federal/Other Funds $453,363 358 State Personnel Administration PROJECT B: PeopleSoft Benefits Administration Implementation Project Description and Benefit: An enterprise approach was taken to the State's Personnel core business processes where we can eliminate a number of Stand alone applications that are integrated which will significantly reduce the cost of operations. This was a collaboration with the Commission for New Georgia and teams comprised of State Personnel Executives along with State Accounting Office, Department of Community Health and Georgia Merit System. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $1,773,200 Construction/Implementation High $1,773,200 State Funds $0 Federal/Other Funds $1,773,200 PROJECT C: Performance Management, Competency Management, Workforce Planning, Succession Planning Project Description and Benefit: Implementation of Performance Management, Competency Management, Workforce Planning, and Succession Planning PeopleSoft. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $398,400 Planning/Analysis/Design High $766,800 State Funds $0 Federal/Other Funds $398,400 PROJECT D: Enterprise Learning Management Project Description and Benefit: Implementation of ELM PeopleSoft module. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $0 RFP Needed Medium $855,000 State Funds $0 Federal/Other Funds $0 PROJECT E: Talent Acquisition Manager (TAM, eRecruiting) Project Description and Benefit: Implementation of TAM PeopleSoft Module 359 State Personnel Administration Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $0 RFP Needed High $1,739,760 State Funds $0 Federal/Other Funds $0 PROJECT F: Enterprise Performance Management Project Description and Benefit: Implementation of EPM PeopleSoft module Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $0 RFP Needed High $865,000 State Funds $0 Federal/Other Funds $0 PROJECT G: Enhance the JobSite System Project Description and Benefit: Implement critical improvements that are necessary to sustain operational effectiveness to include reports to test item analysis and EEO reports. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Not Reported Not Reported Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT H: Upgrade Videoconferencing equipment Project Description and Benefit: To upgrade videoconferencing equipment as a part of the training facility move from Decatur to the West Tower. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Not Reported Medium $24,462 State Funds Not Reported Federal/Other Funds Not Reported 360 State Personnel Administration PROJECT I: Rewrite/Replace Drug Testing System Project Description and Benefit: Incorporate US DOT regulations as well as best practices from the US DHHS to ensure random sampling that is fair and equitable as well as automate manual process and reduce the number of steps taken to complete the entire process. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Not Reported High Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT J: Gyrus Software (Training) Upgrade/Enhancements Project Description and Benefit: The redesign of the GMS Website will be done as part of the PeopleSoft Portal Implementation. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported RFP Needed High $100,000 State Funds Not Reported Federal/Other Funds Not Reported PROJECT K: Customer Relationship Management Project Description and Benefit: Implementation of Customer Relationship Management Software to track customer requests, integrate service providers, and reporting. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported RFP Needed Medium $123,302 State Funds Not Reported Federal/Other Funds Not Reported PROJECT L: Infrastructure Upgrades Project Description and Benefit: Upgrades and enhancements to existing infrastructure including upgrades to Exchange 2003, Active Directory, VPN, desktop requirements, new network switches, and replacement of end-of-life servers. Project Status Project Priority Have not Started Project High 361 State Personnel Administration Lifetime Cost of Project FY 2007 Total Funding Not Reported $270,840 State Funds Not Reported Federal/Other Funds Not Reported PROJECT M: Computerization of Testing Project Description and Benefit: Current State: Paper- based testing, 26,000 state-wide applicants, 12,000 in Atlanta, annually. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported RFP Needed Medium Not Reported State Funds Not Reported Federal/Other Funds Not Reported Agency Major IT Accomplishments Not Reported 362 State Personnel Administration Chapter 2, Section A - Expenditures by Sub Class Account/ Subclass Description APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subtotal 510000 Regular Salaries 511000 Overtime 512000 Permanent Hourly Labor 513000 Temporary/Casual Labor Fringe Benefits Allocation 514000 FICA 515000 Retirement 516000 Health Insurance 517000 Personal Liability Insurance 518000 Unemployment Insurance 519000 Worker's Compensation 599000 Lapse 300 Personal Services 612000 Motor Vehicle Expense 613000 Printing & Publications 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment Not on Inventory 617000 Water & Sewer 618000 Energy 619000 Rents - Other than Real Estate 620000 Insurance & Bonding 622000 Freight 625000 Discounts Lost 626000 Procurement Card 627000 Other Operating Expense 301 Regular Operating Expense 713000 Capital Lease/I P Prin 722000 Motor Vehicle Purchases 303 Motor Vehicle Purchases Total Expenditures 550,056 39,546 57,561 78,108 1,776 716 727,761 83,748 54,742 6,967 705 28,750 174,912 - 363 State Personnel Administration Expenditures by Sub Class (continued) Account/ Subclass Description 713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 304 Equipment 814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equip Under Capitalization Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support 305 Computer Charges 648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals 306 Real Estate Rentals 871001 Voice/Data Communication Svcs - GTA Computer Bill 871002 Voice/Data Comm Services - GTA Data Network Bill 871003 Voice/Data Comm Svcs - GTA Telecommunications Bill 871000 Voice/Data Communication Services (GTA) 872001 Voice/Data Communication Services - Wire/Cable Simple 872002 Voice/Data Communication Services - Wire/Cable Complex 872003 Voice/Data Communication Services - MPLS 872004 Voice/Data Communication Services - Video 872005 Voice/Data Communication Services - Local Service 872006 Voice/Data Communication Services - Long Distance 872007 Voice/Data Comm Svcs-Voice Mail & Other Voice Prcsg 872008 Voice/Data Communication Services - PBX 872009 Voice/Data Communication Services - VOIP 872010 Voice/Data Communication Services - Key System 872011 Voice/Data Communication Services - Mobile/Wireless 872012 Voice/Data Communication Services - Other 872000 Voice/Data Communication Services (Other) 307 Telecommunications Total Total Expenditures 704 2,541 9,473 68,880 13,746 181,123 276,468 61,560 61,560 702,485 702,485 237 10,298 3,744 14,279 716,765 364 State Personnel Administration Expenditures by Sub Class (continued) Account/ Subclass Description 723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings 309 Capital Outlay 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 [IT Expenditure] Prof/Technical Svcs - Computer/IT 852000 [IT Expenditure] Prof/Technical Svcs-Computer/IT Exp 312 Contracts 750000 Transfers Out 314 Transfers 690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants 315 Grants TOTAL EXPENDITURES State Funds Federal Funds Other Funds Full Time Equivalent Positions Full Time Equivalent Consultants Total Expenditures - 2,252,442 2,252,442 - 3,976,229 3,976,229 9.00 20.00 365 State Personnel Administration Chapter 2, Section B - Expenditures by Application Description Applications: *SPA Does Not Maintain Expenditures by Application. Consultant FTE's Position FTE's FY 2007 Expenditures TOTAL Applications Expenditures TOTAL Applications Positions TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions TOTAL EXPENDITURES TOTAL POSITIONS 20.00 20.00 9.00 9.00 3,976,229 3,976,229 366 State Personnel Administration Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) Application A: ELECTRONIC OPEN ENROLLMENT Program or Sub-Program: Employee Benefits Description of Application Function: A web-based application that allows employees to enroll in their flexible benefits and health benefits for the current plan year. This application is in partnership with the Department of Community Health. o Platform/Host: o Operating System: o Database: IIS (Internet Information Server) Win 2000 Win NT/SQL 7 Annual Volume: Unit of Measure: FY 2007 Not Reported 85,000 State Employees who utilize OE Consultant FTEs: Staff FTEs: Not Reported Not Reported Application B: EMPLOYEES SUGGESION PROGRAM (ESP) Program or Sub-Program: Employee Benefits Description of Application Function: A web-based application which allow employees to enter submissions to the State's Employees' Suggestion Program. o Platform/Host: o Operating System: o Database: IIS Win2000 Win NT/SQL 7 Annual Volume: Unit of Measure: FY 2007 Not Reported 46 Submitted suggestions Consultant FTEs: Not Reported Staff FTEs: Not Reported Application C: THE JOBSITE Program or Sub-Program: Testing & Selection; Recruitment Description of Application Function: A web based application that allows state agencies to post job vacancies, applicants to submit resumes electronically, and agency recruits to manage their recruitment activities. Agency recruiters can also review, print and distribute applicant resumes. Internal functions include scheduling applicant 367 State Personnel Administration for examinations, administering examination activities, and data entry of paper applications. o Platform/Host: o Operating System: o Database: IIS/Win 200 Win 2000 SQL 7 / Win 2000 Annual Volume: Unit of Measure: FY 2007 Not Reported 415,264 Number of Applicants Consultant FTEs: Not Reported Staff FTEs: Not Reported Application D: APPLICANT NOTICES PRINT PROGRAM Program or Sub-Program: Recruitment Description of Application Function: An application that prints notices for selected applicants of The JobSite that give information on interview schedule, test schedules, test results, and other follow-up messages (e.g. change in veteran preference, notification of not appearing for an interview, etc.). o Platform/Host: o Operating System: o Database: State's IBM Mainframe OS390 DB2 Annual Volume: Unit of Measure: FY 2007 Not Reported 192,862 V-fold forms printed Consultant FTEs: Not Reported Staff FTEs: Not Reported Application E: AUTOMATED TIME, LEAVE & ATTENDANCE SYSTEM (ATLAS) Program or Sub-Program: Employee Development Description of Application Function: An automated timesheet and leave request system that allows employees to record their work hours, work time, and request leave. It allows the manager to review, approve, or disapprove timesheet and leave requests, as well as manage coverage of the unit. o Platform/Host: o Operating System: o Database: NT Win 2000 Paradox Annual Volume: Unit of Measure: 24 Pay Cycles 368 FY 2007 Not Reported State Personnel Administration Consultant FTEs: Not Reported Staff FTEs: Not Reported Application F: LEGISLATION TRACKING Program or Sub-Program: Leadership & Organizational Development Description of Application Function: An intranet application used by the GMS Leadership and related staff to monitor state legislation of interest to the GMS. o Platform/Host: o Operating System: o Database: IIS Win2000 Win2000/SQL7 Annual Volume: Unit of Measure: FY 2007 Not Reported 54 Number of tracked items Consultant FTEs: Not Reported Staff FTEs: Not Reported Application G: ORACLE FINANCIALS Program or Sub-Program: Employee Development; Employee Benefits Description of Application Function: An application used by the GMS to record Accounts Receivable and General Ledger activity for the Peach State Reserves Program, FLEX Program, State Charitable Contributions Program, and fee revenue. o Platform/Host: o Operating System: o Database: Unix HP/Unix Oracle Annual Volume: Unit of Measure: FY 2007 Not Reported $691,327.97 General Ledger, AR, Billing Consultant FTEs: Not Reported Staff FTEs: Not Reported Application H: GYRUS TRAINING Program or Sub-Program: Employee Development Description of Application Function: A training and student enrollment system used to record employees enrolled in GMS classes and provide billing capabilities to collect the fees. o Platform/Host: Unix 369 State Personnel Administration o Operating System: HP/Unix o Database: Oracle Annual Volume: Unit of Measure: FY 2007 Not Reported 6500 Number of Attendees Consultant FTEs: Not Reported Staff FTEs: Not Reported Application I: FLEXIBLE BENEFITS SYSTEM (FLEX) Program or Sub-Program: Employee Benefits Description of Application Function: An application used to administer participation in the Flexible Benefits Program. Personnel professionals can record data as needed to maintain the selections of employees. o Platform/Host: o Operating System: o Database: State's IBM Mainframe OS 390 DB2 Annual Volume: Unit of Measure: FY 2007 Not Reported 115,000 Number of Participants Consultant FTEs: Not Reported Staff FTEs: Not Reported Application J: FAITHFUL SERVICE AWARD SYSTEM (FSA) Program or Sub-Program: Employee Benefits Description of Application Function: Records information about the state service of employees for projecting service and creating service certificates. o Platform/Host: o Operating System: o Database: Windows NT Win 2000 SQL 7 Annual Volume: Unit of Measure: FY 2007 Not Reported 10,082 Number of Certificates Printed Consultant FTEs: Not Reported Staff FTEs: Not Reported Application K: PMTOOLS/PERFORMANCEPLUS Program or Sub-Program: Employee Development 370 State Personnel Administration Description of Application Function: A tool designed to assist supervisors in recording performance data about employees and creating performance plans and evaluations. o Platform/Host: o Operating System: o Database: Windows NT Win 2000 SQL 7 Annual Volume: Unit of Measure: FY 2007 Not Reported Not Available Number of Agencies Using (No Longer Supported) Consultant FTEs: Staff FTEs: Not Reported Not Reported Application L: DRUG TESTING SYSTEM - ADMIN/INTEGRATION Program or Sub-Program: Testing & Selection Description of Application Function: AA system that creates a report of random selections of jobs/positions that have been designated by the agency as either required or sensitive in nature that requires random drug testing of the incumbent. Provides a feed for PeopleSoft with the testing results. o Platform/Host: o Operating System: o Database: Windows 2000 Win 2000 SQL 7 Annual Volume: Unit of Measure: FY 2007 Not Reported 13,296 Number of employees selected at random Consultant FTEs: Staff FTEs: Not Reported Not Reported Application M: COMPETENCY-BASED HIRING, ASSESSMENT AND MANAGEMENT PROGRAM (CHAMP) Program or Sub-Program: Leadership & Organizational Development; Employee Development Description of Application Function: Enables state agency HR professionals and line managers to streamline the development of best practice HR strategies and implement them. o Platform/Host: o Operating System: o Database: IIS Win 2000 SQL 7 Annual Volume: Unit of Measure: No Longer Used Not Reported 371 State Personnel Administration FY 2007 Not Reported Consultant FTEs: Not Reported Staff FTEs: Not Reported Application N: MULTI-RATER SURVEY INSTRUMENT COMPETENCY ASSESSMENT (MUSIC) Program or Sub-Program: Leadership & Organizational Development; Employee Development Description of Application Function: A structured survey instrument for employee job competency assessment as perceived by the employee, his peers, his managers, and his customers. o Platform/Host: o Operating System: o Database: IIS Win 2000 SQL 7 Annual Volume: Unit of Measure: FY 2007 Not Reported No Longer Used Not Reported Consultant FTEs: Not Reported Staff FTEs: Not Reported Application O: STATE CHARITABLE CONTRIBUTIONS PROGRAM (SCCP) Program or Sub-Program: Employee Benefits Description of Application Function: Allows state employees to donate to selected charities either by lump sum, payroll deductions, or other form of payment. o Platform/Host: o Operating System: o Database: Sun Solaris Oracle Oracle Annual Volume: Unit of Measure: FY 2007 Not Reported 22,996 Number of donors Consultant FTEs: Not Reported Staff FTEs: Not Reported Application P: NATIONAL ASSOCIATION OF STATE PERSONNEL EXECUTIVES [NASPE] TOTAL REWARDS SURVEY Program or Sub-Program: Leadership & Organizational Development; Compensation Description of Application Function: Allows participating states to enter HR/Benefit data to create a multi-state report. 372 State Personnel Administration o Platform/Host: o Operating System: o Database: IIS Win 2000 SQL 7 Annual Volume: Unit of Measure: FY 2007 Not Reported Not Available Number of Surveys Completed Consultant FTEs: Not Reported Staff FTEs: Not Reported Application Q: HR (HUMAN RESOURCE) AUDITS Program or Sub-Program: Leadership & Organizational Development. Description of Application Function: Allows state agencies to evaluate how they compare to best HR practices with their own business operations. o Platform/Host: o Operating System: o Database: IIS Win 2000 SQL 7 Annual Volume: Unit of Measure: FY 2007 Not Reported 39 Executive and Non Executive State Agencies Consultant FTEs: Staff FTEs: Not Reported Not Reported Application R: GMS WEBSITE (WWW.GMS.STATE.GA.US) Program or Sub-Program: Leadership & Organizational Development; Employee Development; Employee Benefits, Sub Program 7 - Job Information & Marketing Description of Application Function: Information about the Georgia Merit System and other HR information communicated via the internet. o Platform/Host: o Operating System: o Database: IIS Win 2000 SQL 7 Annual Volume: Unit of Measure: FY 2007 Not Reported 17,931,288 Number of Hits Consultant FTEs: Not Reported Staff FTEs: Not Reported 373 State Personnel Administration Application S: GMS INTRANET (GMSNET) Program or Sub-Program: Employee Development Description of Application Function: Information source for the GMS employees via the internet (internal). o Platform/Host: o Operating System: o Database: IIS Win 2000 SQL 7 Annual Volume: Unit of Measure: FY 2007 Not Reported Not Available Number of Hits Consultant FTEs: Not Reported Staff FTEs: Not Reported Application T: FLEXHELP ON-LINE Program or Sub-Program: Employee Benefits Description of Application Function: Tool (Self Service Web Based) used to calculate the value of selected benefits on an option statement for agencies that are FLEX customers. o Platform/Host: o Operating System: o Database: Windows NT Win 2000 SQL 7 Annual Volume: Unit of Measure: FY 2007 Not Reported 16,200 # Option Statements printed based on monthly avg. Consultant FTEs: Not Reported Staff FTEs: Not Reported Application U: KNOWLEDGE MANAGEMENT Program or Sub-Program: Leadership and Organizational Development Description of Application Function: Tool used by customers to share HR knowledge. o Platform/Host: o Operating System: o Database: IIS Win 2000 SQL 7 Annual Volume: Unit of Measure: FY 2007 Not Reported Not Reported Consultant FTEs: Staff FTEs: 374 State Personnel Administration Not Reported Not Reported Not Reported Application V: ENTERPRISE PORTAL IMPLEMENTATION-PEOPLESOFT PORTAL Program or Sub-Program: Compensation Description of Application Function: Information Not Provided o Platform/Host: o Operating System: o Database: UNIX Sun Solaris Oracle Annual Volume: Unit of Measure: FY 2007 Not Reported 44,641 Distinct Users April through July 2007 Consultant FTEs: Staff FTEs: Not Reported Not Reported Application W: BENEFITS ADMINISTRATION IMPLEMENTATION Program or Sub-Program: Compensation Description of Application Function: Information Not Provided. o Platform/Host: o Operating System: o Database: UNIX Sun Solaris Oracle Annual Volume: Unit of Measure: FY 2007 Not Reported 115,000 # Employees Participating in Flex Plan Consultant FTEs: Staff FTEs: Not Reported Not Reported 375 State Personnel Administration Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Plotters Scanners Copiers Projectors DESCRIPTION QUANTITY 300 50 29 3 26 3 32 23 9 5 Wireless Devices 25 505 Capitalized Asset Value of IT Equipment: Not Reported General Age and Condition of Equipment: Description of condition. Aging/Obsolete Infrastructure & PC's. Currently, 90% of the agency's IT assets are over 3 years old; 58% are over 7 years old. Most servers and desktops are lagging at least 2 version levels. Agency has no remote access to the network. Agency invested in 4 multi-function copier/scanner/fax/printers, but does not have the server infrastructure to enable these features 376 State of Georgia Information Technology Expenditures Report Fiscal Year 2007 For Period July 1, 2006 June 30, 2007 Georgia Department of Natural Resources 0 Georgia Department of Natural Resources Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision Georgia's natural, historic, cultural, environmental and economic resources will be better tomorrow than they are today; abundant, diverse, clean, well managed and protected; available for everyone to use and enjoy. The people of Georgia should appreciate the importance of sustaining and enhancing the state's natural, historic, cultural, environmental and economic resources; take an active role in the work of the department; see the department as a responsive and responsible agency working to protect and conserve Georgia's natural, historic and cultural resources and maintain a strong economy. The Georgia Department of Natural Resources will be widely recognized as a public agency that listens carefully and responds to the opinions of the people it serves to provide a balance of all factors; makes wise decisions for the common good of the people; uses resources and spends tax dollars wisely; enforces state laws fairly and vigorously manages the state's natural resources for the benefit of people, fish, game and non-game wildlife and the economic well-being of present and future generations; ever strives to improve the environment in which present and future Georgian's live, work and play; earns the trust and respect of the people of Georgia through its decisions and actions; understands the importance of promoting the development of commerce and industry that utilizes sound environmental practices. Agency Mission The mission of the Department of Natural Resources is to sustain, enhance, protect and conserve Georgia's natural, historical and cultural resources for present and future generations, while recognizing the importance of promoting the development of commerce and industry that utilize sound environmental practices. Agency Strategic Goals Clean Air - The air throughout the state will be healthy to breathe, and air pollutants will not damage our forests, land, and water bodies. Clean and Plentiful Water - Georgia rivers, lakes and costal waters will sustain fishing, swimming and healthy ecosystems. Surface and groundwater of adequate quantity and quality will be available for all uses. Protected and Sustained Natural Resources - Natural and historic resources will be preserved, conserved, restored and managed, and their responsible use will be promoted for current and future generations. 377 Georgia Department of Natural Resources Informed and Supportive Public - Through community outreach, partnerships and education, Georgia citizens will become informed and supportive of natural and historic resource stewardship. Safe and Healthy Communities - Georgia's communities will be desirable places to live, work and play by being free from unacceptable human health and ecological risks. Organizational Excellence - DNR's workforce will be a model of excellence in public service by emphasizing continuous improvements in communications, technology, teamwork, customer service and accountability to all stakeholders. Early Identification of Capital Needs - DNR will develop a long-term capital improvements program based on agency projections of capital needs. Agency IT Projects PROJECT A: Security Policy Development and Implementation Project Project Description and Benefit: This project is an effort to develop a formal agency security policy and continuous personnel security awareness system to raise the level of concern and action for appropriate protection of agency systems and data. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Construction/Implementation Medium Not Reported State Funds Not Reported Federal/Other Funds Not Reported Agency Major IT Accomplishments Not Reported 378 Georgia Department of Natural Resources Chapter 2, Section A - Expenditures by Sub Class Account/ Subclass Description APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subtotal 501000 Regular Salaries 511000 Overtime 512000 Permanent Hourly 513000 Temporary Labor Fringe Benefits Allocation 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 518000 Unemployment Insurance 519000 Workers' Compensation 520000 Merit System Assessments 598000 Pay for Performance 599000 Lapse 300 Personal Services 610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation 301 Regular Operating Expense 722000 Motor Vehicle 303 Motor Vehicle Purchases Total Expenditures 1,863,521 134,823 192,795 310,949 889 2,205 2,505,182 11,889 286 4,737 27 3,803 3,653 17 242,990 92,102 95,153 454,657 - 379 Georgia Department of Natural Resources Expenditures by Sub Class (continued) Account/ Subclass Description 713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 304 Equipment 814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equip Under Capitalization Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support 305 Computer Charges 648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals 306 Real Estate Rentals 871001 Voice/Data Comm Svcs - GTA Computer Bill 871002 Voice/Data Comm Svcs - GTA Data Network Bill 871003 Voice/Data Comm Svcs - GTA Telecommunications Bill 871000 Voice/Data Comm Svcs (To pay GTA Invoices) Subtotal 872001 Voice/Data Communication Services - Wire/Cable Simple 872002 Voice/Data Communication Services - Wire/Cable Complex 872003 Voice/Data Communication Services - MPLS 872004 Voice/Data Communication Services - Video 872005 Voice/Data Communication Services - Local Service 872006 Voice/Data Communication Services - Long Distance 872007 Voice/Data Comm Svcs-Voice Mail & Other Voice Prcsg 872008 Voice/Data Communication Services - PBX 872009 Voice/Data Communication Services - VOIP 872010 Voice/Data Communication Services - Key System 872011 Voice/Data Communication Services - Mobile/Wireless 872012 Voice/Data Communication Services - Other 872000 Voice/Data Comm Svcs (Vendors Non GTA ) Subtotal 307 Telecommunications Total Total Expenditures 105,958 105,958 239,023 10,098 787,013 15,842 139,473 1,100,939 2,292,388 19,391 19,391 214,853 1,216,488 1,431,341 88,908 (121) 146,957 73,204 11,206 251,139 104,341 675,634 2,106,975 380 Georgia Department of Natural Resources Expenditures by Sub Class (continued) Account/ Subclass Description 723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings 309 Capital Outlay 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 [IT Expenditure] Professional/Tech Svcs-Computer/IT 852000 [IT Expenditure] Prof/Tech Svcs-Computer/IT Exp. 312 Contracts 750000 Transfers Out 314 Transfers 690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants 315 Grants TOTAL EXPENDITURES State Funds Federal Funds Other Funds Full Time Equivalent Positions Full Time Equivalent Consultants Total Expenditures - - 7,884,551 4,483,947 1,433,855 1,566,749 32.00 381 Georgia Department of Natural Resources Chapter 2, Section B - Expenditures by Application Applications: Description Ga. Online Automated Licensing System (GOALS) Boat Registration (BR) Citation Tracking (CT) Commercial Fishing License (CFL) Hunter Safety (Hunter) Boating Under the Influence (BUI) Hunter Card Replacement (HCR) Complaint Tracking System (CTS) Enforcement Orders (EO) Underground Storage Tank (UST) Safe Drinkig Water Information System (SDWIS) Ambient Monitoring System (AMS) Ga Enviromental Information Mgt. System (GEIMS) Lead and Asbestos (LA) Laboratory Information Mgt. System (LIMS) Vehicle Information Database (VID) Resource Conservation Recovery Act Info. (RCRA) Central Reservation System (CRS) Lodge Reservation System (LRS) Park Accounting & Reporting System (PARS) Shrimp & Crab Assessment (CSA) Fish Aging & Health Program (FAHP) Fisheries Landing Program (FLP) Historic Marker Database (HMD) Greenspace Database (Greenspace) Land Acquisition Tracking System (LATS) PeopleSoft (PeopleSoft) Inventory Control System (ICS) WebDaisy (WebDaisy) Geographic Information System (GIS) Historic Structures Database (HS) Consultant FTE's Position FTE's FY 2007 Expenditures 382 Georgia Department of Natural Resources Chapter 2, Section B - Expenditures by Application Applications: Description Tax Incentive Project (TIP) Environmental Review Database (ERD) Heritage 2000 Grant Database (Heritage) Historic Geographic Database (HGD) National State Register Database (NSR) Fisheries Independent & Dependent Database Coastal Zone Management (CZM) Shellfish Water Quality Monitoring Database Shellfish Permitting (SP) Miscellaneous Application (Misc Apps) Consultant FTE's Position FTE's FY 2007 Expenditures TOTAL Applications Expenditures TOTAL Applications Positions TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions TOTAL EXPENDITURES TOTAL POSITIONS - - - 32.00 - 32.00 7,884,551 7,884,551 383 Georgia Department of Natural Resources Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) Not Reported 384 Georgia Department of Natural Resources Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Other Plotters Wireless Devices DESCRIPTION Tape Backup QUANTITY 3,057 842 119 29 112 2 3 12 715 Capitalized Asset Value of IT Equipment: $2,643,812 General Age and Condition of Equipment: Description of condition. Good condition. Most equipment is 1-5yrs old. 4,891 385 State of Georgia Information Technology Expenditures Report Fiscal Year 2007 For Period July 1, 2006 June 30, 2007 Georgia State Board of Pardons & Paroles 0 Georgia State Board of Pardons & Paroles Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision A parole system that leads to a safe Georgia. Agency Mission The mission of the State Board of Pardons and Paroles is to enhance public safety by making informed parole decisions and transitioning offenders back into the community. Agency Strategic Goals Strategic Goal: Improved ability to make fair and sound parole decisions which are in the best interest of both the criminal justice system and public safety. Strategic Goal: Enhanced ability to blend public safety controls and personal improvement assistance for parolees transitioning back into the community. Strategic Goal: Victims, their families and others impacted by crime are more informed about and have a voice in the process of transitioning offenders back into the community. Strategic Goal for Workforce Planning: The agency has a sufficient, diverse well trained workforce to meet agency's needs. . 386 Georgia State Board of Pardons & Paroles Agency IT Projects PROJECT A: Case Management System Conversion Project Description and Benefit: Convert existing Lotus Notes Case Management System to a secure web application. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $540,034 Construction/Implementation High $750,000 State Funds $0 Federal/Other Funds $540,034 PROJECT B: Guidelines Revision Project Description and Benefit: Provide automated, empirically based information for decision making support to Clemency decision making process. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Planning/Analysis/Design High $90,000 State Funds Not Reported Federal/Other Funds Not Reported PROJECT C: Victim Notifications Project Description and Benefit: Provide improved information and notification services through in-house notification system. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Construction/Implementation High $50,000 State Funds Not Reported Federal/Other Funds Not Reported PROJECT D: Implement Business Continuity/Disaster Recovery Environment Project Description and Benefit: Design and implement a disaster recovery environment for agency systems and data, including offsite data storage. Project Status Project Priority Planning/Analysis/Design High 387 Georgia State Board of Pardons & Paroles Lifetime Cost of Project FY 2007 Total Funding Not Reported $90,000 State Funds Not Reported Federal/Other Funds Not Reported PROJECT E: Electronic Personnel and Training records Project Description and Benefit: Image employee personnel and training records and make them available to employees for review in a secure web based environment. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported RFP Not Needed Planning/Analysis/Design Medium $75,000 State Funds Not Reported Federal/Other Funds Not Reported PROJECT F: Expand Employee connectivity options Project Description and Benefit: Agency initiative to expand means by which authorized employees can securely access agency's web enabled applications. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Planning/Analysis/Design Medium $75,000 State Funds Not Reported Federal/Other Funds Not Reported PROJECT G: Criminal Justice Data Sharing Project Description and Benefit: Initiative of CJ agencies to improve and expand data sharing and integration opportunities that improve information availability and operational effectiveness of CJ agencies Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Planning/Analysis/Design Medium $75,000 State Funds Federal/Other Funds Not Reported Not Reported 388 Georgia State Board of Pardons & Paroles PROJECT H: Conversion to Service Oriented Architecture Project Description and Benefit: Integral to above projects, this initiative will involve design review and refactoring of systems to take advantage of internally and externally available services and reduction in redundancy of application logic. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Planning/Analysis/Design Medium $75,000 State Funds Not Reported Federal/Other Funds Not Reported PROJECT I: Business Application Migration Project Description and Benefit: Agency Initiative to migrate Lotus Notes business applications to secure web enabled applications that are reusable by other agencies and state. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported RFP Not Needed Medium $50,000 State Funds Not Reported Federal/Other Funds Not Reported PROJECT J: Restitution System Project Description and Benefit: Automated system to process restitution payments made by offenders and properly distribute to victims of crime. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Complete/Maintenance High Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT K: Web Page Conversion Project Description and Benefit: Convert Lotus Notes based agency web site to open source content management based site that allows business owner (Public Information Office) to manage content instead of agency IT resources. 389 Georgia State Board of Pardons & Paroles Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Complete/Maintenance High $40,000 State Funds Not Reported Federal/Other Funds Not Reported PROJECT L: Development of online Transitional Housing resource manual Project Description and Benefit: Convert existing paper based resource manual to searchable electronic manual that can be easily shared with partner agencies and dynamically updated to reflect changes in available resources. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $20,000 Complete/Maintenance Medium $40,000 State Funds $ 0 Federal/Other Funds $ 20,000 PROJECT M: Replace Lotus Notes Help Desk Project Description and Benefit: Replace legacy Help Desk System with custom configured vendor provided web based product. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Construction/Implementation Medium Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT N: Revalidate and Expand Supervision Project Description and Benefit: Revalidate existing Supervision Risk Instrument and create similar Risk Instrument for female parolees. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $90,000 Construction/Implementation Medium $90,000 State Funds $ 30,000 Federal/Other Funds $ 60,000 390 Georgia State Board of Pardons & Paroles PROJECT O: Clemency Online Navigation System Project Description and Benefit: Provide automated decision making support for clemency decision making process. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Construction/Implementation High $2,900,000 State Funds Not Reported Federal/Other Funds Not Reported Agency Major IT Accomplishments Development of Online Transitional Housing Resource Manual Project delivered on time and within budget. Provides searchable access to transitional housing resources to Parole Board and Dept. of Corrections staff. Restitution System Project deployed on time and within budget. New web based system receives data regarding restitution payments made by offenders, allocates funds as ordered, and prints checks to victims. New system allows parole officers to check status of payments through online interface. Victim Notifications Georgia VIP IVR application deployed on time and within budget. 'In-Sourced' solution provides more information to registered crime victims at a substantially lower cost to taxpayers than the hosted solution that it replaced. Web Page Conversion Project delivered on time and within budget. Open Source content management system allows Public Information Office to update web site content without direct involvement of IT staff. Conversion of site also brought agency web site color palette into alignment with approved State of Georgia colors. 391 Georgia State Board of Pardons & Paroles Infrastructure Improvements Agency network infrastructure improvements include upgrade of switches in offices and central office locations to Gigabit capacity. Network monitoring capacity has been improved through addition of a log analysis server as well as upgraded internet and email scanning and monitoring software. Server environment has been improved by a combination of server virtualization and acquisition of Sun servers for critical systems. 392 Georgia State Board of Pardons & Paroles Chapter 2, Section A - Expenditures by Sub Class Account/ Subclass Description APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subtotal Salaries and Hourly Subtotal 501000 Regular Salaries 511000 Overtime 512000 Permanent Hourly 513000 Temporary Labor Fringe Benefits Allocation 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 518000 Unemployment Insurance 519000 Workers' Compensation 520000 Merit System Assessments 598000 Pay for Performance 599000 Lapse 300 Personal Services 610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation 301 Regular Operating Expense 722000 Motor Vehicle 303 Motor Vehicle Purchases Total Expenditures 988,417 23,551 77,416 102,894 165,164 - 1,357,443 37 3,185 11,771 4,609 15,526 3,629 38,757 - 393 Georgia State Board of Pardons & Paroles Expenditures by Sub Class (continued) Account/ Subclass Description 713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 304 Equipment 814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equip Under Capitalization Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support 305 Computer Charges 648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals 306 Real Estate Rentals 871001 Voice/Data Comm Svcs - GTA Computer Bill 871002 Voice/Data Comm Svcs - GTA Data Network Bill 871003 Voice/Data Comm Svcs - GTA Telecommunications Bill 871000 Voice/Data Comm Svcs (To pay GTA Invoices) Subtotal 872001 Voice/Data Communication Services - Wire/Cable Simple 872002 Voice/Data Communication Services - Wire/Cable Complex 872003 Voice/Data Communication Services - MPLS 872004 Voice/Data Communication Services - Video 872005 Voice/Data Communication Services - Local Service 872006 Voice/Data Communication Services - Long Distance 872007 Voice/Data Comm Svcs-Voice Mail & Other Voice Prcsg 872008 Voice/Data Communication Services - PBX 872009 Voice/Data Communication Services - VOIP 872010 Voice/Data Communication Services - Key System 872011 Voice/Data Communication Services - Mobile/Wireless 872011 Voice/Data Communication Services - Other 872000 Voice/Data Comm Svcs (Vendors Non GTA ) Subtotal 307 Telecommunications Total Total Expenditures 254,490 254,490 111,516 99,980 324,239 68,499 387,226 171,877 1,163,337 319,206 660 683,787 1,003,653 19,883 177,720 197,603 1,201,256 394 Georgia State Board of Pardons & Paroles Expenditures by Sub Class (continued) Account/ Subclass Description 723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings 309 Capital Outlay 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 [IT Expenditure] Professional/Tech Svcs - Computer/IT 852000 [IT Expenditure] Professional/Tech Svcs-Computer/IT Exp 312 Contracts 750000 Transfers Out 314 Transfers 690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants 315 Grants TOTAL EXPENDITURES State Funds Federal Funds Other Funds Full Time Equivalent Positions Full Time Equivalent Consultants Total Expenditures 19,762 314,162 333,924 - 4,351,455 18.54 0.23 395 Georgia State Board of Pardons & Paroles Chapter 2, Section B - Expenditures by Application Applications: Description Case Management System Conversion Guidelines Revision Victim Notifications Implement Business Continuity/Disaster Recovery Environment Electronic Personnel & Training Records Expand Employee Connectivity Options Criminal Justice Data Sharing Conversion to Service Oriented Architecture Business Application Migration Restitution System Web Page Conversion Development of Online Transitional Housing Resource Manual Replace Lotus Notes Help Desk Software Revalidate and Expand Supervision Risk Instrument Clemency Online Navigation System (CONS) Consultant FTE's Position FTE's 0.09 0.14 1.18 0.53 1.23 0.35 0.22 1.96 0.20 0.28 1.17 0.27 1.13 0.85 0.50 0.35 FY 2007 Expenditures 385,205 77,969 114,957 74,919 13,733 11,180 167,139 23,376 12,836 66,149 50,425 102,872 86,571 135,477 117,215 TOTAL Applications Expenditures TOTAL Applications Positions TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions TOTAL EXPENDITURES TOTAL POSITIONS 0.23 0.23 10.22 8.32 18.54 1,440,023 2,911,432 4,351,455 396 Georgia State Board of Pardons & Paroles Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) Application A: Case Management System Conversion Program or Sub-Program: Parole Supervision Description of Application Function: Convert existing Lotus Notes Case Management System to secure web application. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $385,205 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 1.178 Application B: Guidelines Revision Program or Sub-Program: Clemency Description of Application Function: Provide automated, empirically based information for decision making support to Clemency decision making. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $77,969 75,000 Risk Evaluations Consultant FTEs: 0.00 Staff FTEs: .533 Application C: CONS Program or Sub-Program: Clemency Description of Application Function: Provide automated, empirically based decision making support to Clemency decision making process. o Platform/Host: o Operating System: Not Reported Not Reported 397 Georgia State Board of Pardons & Paroles o Database: Not Reported Annual Volume: Unit of Measure: FY 2007 $117,215 75,000 Board Considerations Consultant FTEs: 0.00 Staff FTEs: 0.035 Application D: Victim Notifications Program or Sub-Program: Victim Services Description of Application Function: Provide improved information and notification services through in-house notification system. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $114,957 15,000 inbound/ 8,000 outbound Information requests/notification calls Consultant FTEs: Staff FTEs: 0.00 1.233 Application E: Implement Business Continuity/Disaster Recovery Environment Program or Sub-Program: Administration Description of Application Function: Design and implement a disaster recovery environment for agency systems and data, including offsite data storage. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $74,919 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.35 Application F: Electronic Personnel and Training Records Program or Sub-Program: Administration Description of Application Function: Design and implement a disaster recovery environment for agency systems and data, including offsite data storage. 398 Georgia State Board of Pardons & Paroles o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $13,733 1,700 Online Training and Employment Records Consultant FTEs: Staff FTEs: 0 0 Application G: Expand Employee Connectivity Options Program or Sub-Program: Administration Description of Application Function: Agency initiative to expand means by which authorized employees for review in a secure web based environment. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $11,180 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.22 Application H: Criminal Justice Data Sharing Program or Sub-Program: Administration Description of Application Function: Initiative of CJ agencies to improve and expand data sharing and integration opportunities that improve information availability and operational effectiveness of CJ agencies o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $167,139 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 1.96 399 Georgia State Board of Pardons & Paroles Application I: Conversion to Service Oriented Architecture Program or Sub-Program: Administration Description of Application Function: Integral to agency projects, this initiative will involve design review and refactoring of systems to take advantage of internally and externally available services and reduction in redundancy of application logic. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $23,376 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.20 Application J: Business Application Migration Program or Sub-Program: Administration Description of Application Function: Agency Initiative to migrate Lotus Notes business applications to secure web enabled applications that are reusable by other agencies and state o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $12,836 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.28 Application K: Restitution System Program or Sub-Program: Administration Description of Application Function: Automated system to process restitution payments made by offenders and properly distribute to victims of crime o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported 400 Georgia State Board of Pardons & Paroles Annual Volume: Unit of Measure: FY 2007 $66,149 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 1.17 Application L: Web Page Conversion Program or Sub-Program: Administration Description of Application Function: Agency Web Site. Provides updated information to public and media. Serves as access point for crime victims to register for notification of changes in offender status. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $50,425 1,000,000 Site Visits Consultant FTEs: 0.09 Staff FTEs: .27 Application M: Development of Online Transitional Housing Resource Manual Program or Sub-Program: Administration Description of Application Function: Convert existing paper based resource manual to searchable electronic manual that can be easily shared with partner agencies and dynamically updated to reflect changes in available resources. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $102,872 Not Reported Not Reported Consultant FTEs: 0.14 Staff FTEs: 1.125 Application N: Replace Lotus Notes Help Desk Software Program or Sub-Program: Administration Description of Application Function: 401 Georgia State Board of Pardons & Paroles Replace legacy Help Desk system with custom configured vendor provided web based product o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $86,571 6,000 Support Requests Consultant FTEs: 0.00 Staff FTEs: 0.85 Application O: Parole Investigations System Program or Sub-Program: Not Reported Description of Application Function: Automated system used to request and enter investigation information needed by the Board to consider inmate cases for release o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $117,215 53,000 Investigations Consultant FTEs: 0.00 Staff FTEs: 0.35 402 Georgia State Board of Pardons & Paroles Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Wireless Devices Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Scanners Other DESCRIPTION IBM 240, Gateway 955, Under $5,000 Cisco Catalyst 2848G-L3 Switch, Other HP 1020/1012/1300 Flat Bed (60) Dulex/Auto Feed (9) QUANTITY 288 560 739 66 4 63 4 114 122 69 2,029 Capitalized Asset Value of IT Equipment: $338,060 General Age and Condition of Equipment: Description of condition. Most equipment is less than 3-4 years old, although some servers and workstations are 5+ years old. 403 State of Georgia Information Technology Expenditures Report Fiscal Year 2007 For Period July 1, 2006 June 30, 2007 Georgia Building Authority 0 Georgia Building Authority Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision The Georgia Building Authority will set the standard in property and facility management. Using trained and professional staff, these services for state agencies, state employees and the citizens of Georgia will be delivered in a responsive and timely manner and by means of the most efficient and cost effective methods of financing and administration. Agency Mission The Georgia Building Authority, to ensure the safety and longevity (long life) of its properties and facilities, is committed to providing the highest quality of comprehensive management services for state agencies, state employees and the citizens of Georgia in the most efficient and cost effective manner. Agency Strategic Goals Promote customer satisfaction through quality services. Maximize revenues through new opportunities and continue to reduce costs. Promote a high quality work environment. 404 Georgia Building Authority Agency IT Projects PROJECT A: Customer Self Service for Parking/Access control Project Description and Benefit: GBA is implementing self service kiosks in the parking office to facilitate better service to our parking and access control customers. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Construction/Implementation High $10,000 State Funds Not Reported Federal/Other Funds Not Reported PROJECT B: SharePoint Portal Project Description and Benefit: GBA will implement a portal that will store agency specific information that will facilitate communication between agency employees. We will also use the portal to communicate with customers and other outside entities. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Planning/Analysis/Design High $15,000 State Funds Not Reported Federal/Other Funds Not Reported PROJECT C: Time and Leave System Project Description and Benefit: This will be GBA's implementation on the Timekeeping System from Department of Audits. We will be modifying their system to meet the current needs of the Agency as well as reflect how timekeeping is currently done. We will be adding leave requests as well as visible leave balances for employees. This system will greatly reduce the human processing currently done in Human Resources. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Planning/Analysis/Design High $40,000 State Funds Not Reported Federal/Other Funds Not Reported 405 Georgia Building Authority PROJECT D: In House hosting of Maximo Project Description and Benefit: Bring Maximo work order system in house to avoid hosting fees and to have more control for integration into Accounting and other systems. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Construction/Implementation Not Reported $50,000 State Funds Federal/Other Funds Not Reported Not Reported PROJECT E: BLLIP Project Description and Benefit: The Building Land and Lease Inventory of Property is the database that SPC uses to inventory the State's property holdings. It was developed in collaboration with Information Technology Outreach Services (ITOS) division of the Carl Vinson Institute of Government, University of Georgia. BLLIP is an interactive web-based geographical information system designed to enable registered users to query, search and generate reports using real time information about State owned and leased properties and buildings. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $300,000 Complete/Maintenance High $360,000 State Funds Federal/Other Funds $300,000 $0 Agency Major IT Accomplishments Not Reported 406 Georgia Building Authority Chapter 2, Section A - Expenditures by Sub Class Account/ Subclass Description APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subtotal 501000 Regular Salaries 511000 Overtime 512000 Permanent Hourly 513000 Temporary Labor Fringe Benefits Allocation 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 518000 Unemployment Insurance 519000 Workers' Compensation 520000 Merit System Assessments 598000 Pay for Performance 599000 Lapse 300 Personal Services 610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation 301 Regular Operating Expense 722000 Motor Vehicle 303 Motor Vehicle Purchases Total Expenditures 163,031 11,625 16,976 26,293 217,924 - 407 Georgia Building Authority Expenditures by Sub Class (continued) Account/ Subclass Description 713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 304 Equipment 814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Cap Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support 305 Computer Charges 648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals 306 Real Estate Rentals 871001 Voice/Data Communication Services - GTA Computer 871002 Voice/Data Communication Services - GTA Data Network 871003 Voice/Data Communication Services - GTA Telecom 871000 Voice / Data Communication Services (GTA) 872001 Voice/Data Communication Services - Wire/Cable Simple 872002 Voice/Data Communication Services - Wire/Cable Complex 872003 Voice/Data Communication Services - MPLS 872004 Voice/Data Communication Services - Video 872005 Voice/Data Communication Services - Local Service 872006 Voice/Data Communication Services - Long Distance 872007 Voice/Data Communication Services - Voice Mail 872008 Voice/Data Communication Services - PBX 872009 Voice/Data Communication Services - VOIP 872010 Voice/Data Communication Services - Key System 872011 Voice/Data Communication Services - Mobile/Wireless 872012 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Other) 307 Telecommunications Total Total Expenditures 69,329 69,329 19,282 111,514 109,146 17,443 57,865 315,250 53,078 14,203 199,237 266,518 135,302 3,947 139,249 405,767 408 Georgia Building Authority Expenditures by Sub Class (continued) A ccou n t / Su bcl a ss Descript ion 651 000 Professional Serv ices 6 52 000 Professional Serv ices - Expenses 6 53 000 Contracts 6 54000 Contracts - State Organizations 851 000 Professional/Technical Serv ices - Com puter/IT 852 000 Professional/Technical Serv ices - Com puter/IT Expenses 312 Cont ract s 6 1 4000 Supplies & Materials 61 5000 Repairs & Maintenance 6 1 6000 Equipm ent on Inv entory but not Capitalized 61 7 000 Water & Sewer 61 8000 Energy 6 1 9000 Rents Other than Real Estate 62 0000 Insurance & Bonding 6 2 1 000 Bad Debt Expense 62 2 000 Freight 6 2 5000 Discounts Losts 62 6000 Procurem ent Card Purchases 62 7 000 Other Operating Expense 640000 Trav el 651 000 Professional Serv ices 6 52 000 Professional Serv ices - Expenses 6 53 000 Contracts - Priv ate Organizations 86 2 000 [IT Expenditure] Com puter Billings (Other Than GTA) 86 3 000 [IT Expenditure] Software (Not Capitalized) 87 1 001 Voice/Data Com m unication Serv ices - GTA Com puter 87 1 002 Voice/Data Com m unication Serv ices - GTA Data 87 1 003 Voice/Data Com m unication Serv ices - GTA Telecom 87 1000 Voice / Dat a Communicat ion Serv ices (GTA) 885 Operating Expenses Colleges TOTAL EXPENDITURES Stat e Funds Federal Funds Other Funds Tot al Ex pen di t u r es 41 4,1 26 414,126 26,801 26,801 26,801 1,449,196 Full Time Equiv alent Posit ions Full Time Equiv alent Consult ant s 2.00 409 Georgia Building Authority Chapter 2, Section B - Expenditures by Application Applications: Solomon Amano/McGann Maximo BLLIP Description Consultant FTE's Position FTE's FY 2007 Expenditures 2.00 TOTAL Applications Expenditures TOTAL Applications Positions TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions TOTAL EXPENDITURES TOTAL POSITIONS 2.00 2.00 0.00 0.00 0.00 1,449,196 1,449,196 410 Georgia Building Authority Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) Application A: SOLOMON Program or Sub-Program: Administration Description of Application Function: Customized accounting system for GBA's accounting department. This will eventually be replaced by PeopleSoft from SAO. o Platform/Host: o Operating System: o Database: Microsoft Windows / SQL Server 2000 Windows 2003 SQL Server 2000 Annual Volume: Unit of Measure: FY 2007 $50,616 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.00 Application B: AMANO/MCGANN Program or Sub-Program: Parking Description of Application Function: Parking and Access Control System controls accounting for parking fees and sets access control for all buildings on Capitol Hill. o Platform/Host: o Operating System: o Database: Microsoft Windows / SQL Server 2001 Windows 2000 SQL Server 2000 Annual Volume: Unit of Measure: FY 2007 Not Reported Not Reported Not Reported Consultant FTEs: Not Reported Staff FTEs: 2.00 Application C: MAXIMO Program or Sub-Program: Administration Description of Application Function: Work order ticketing system currently hosted by M2. o Platform/Host: o Operating System: o Database: Hosted Windows/SQL Windows SQL Server 411 Georgia Building Authority Annual Volume: Unit of Measure: FY 2007 $29,355 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.00 Application D: BLLIP Program or Sub-Program: SPC Description of Application Function: Not Reported. o Platform/Host: o Operating System: o Database: Hosted Not Reported Oracle Annual Volume: Unit of Measure: FY 2007 Not Reported Not Reported Not Reported Consultant FTEs: Not Reported Staff FTEs: Not Reported 412 Georgia Building Authority Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Plotters Scanners DESCRIPTION 4 HP D330, 9 Dell Dimension, 9 Alienware, 12 Dell GX240, 12 GX70, 2 GX280, 13 GX520, 9 Precision, 18 OptiPlex 745 2 Dell M90, 43 D610, 2 D620, 5 D810, 1 D820 7 Dell PowerEdge 1950, 4 PE2850, 1 PE 800, 1 PE 2950, 1 PE 1750, 1 PE 2600, 2 PE 2650, 1 PE 2800, 1 HP Proliant SC1425, 2 Proliant Cisco 3750 Catalyst 2950 PIX 515e 12 HP Laser Jet, 1 Kyrocera, 10 Canon ImageRunners, 7 HP Color Laser Jet HP DesignJet Cannon QUANTITY 88 53 21 1 11 1 30 1 Wireless Devices Blackberries 129 335 Capitalized Asset Value of IT Equipment: $285,500 General Age and Condition of Equipment: Description of condition. Approximately .5-3 years old. All in fair to good condition. 413 State of Georgia Information Technology Expenditures Report Fiscal Year 2007 For Period July 1, 2006 June 30, 2007 Georgia Department of Public Safety 0 Georgia Department of Public Safety Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision The Georgia State Patrol will become the premier law enforcement agency in the State of Georgia, who will be the model of maximizing technology, allowing employees to reach their goals, and providing public safety on roadways and at state facilities. Agency Mission The mission of the Georgia Department of Public Safety is to patrol the public roads and highways of the state of Georgia, to safeguard the lives and property of the public, and to investigate traffic crashes. Members of the department will prevent, detect, and investigate violations of the criminal laws of this state, any other state, or the United States which are committed upon these public roads and highways or upon property appertaining thereto and arrest those persons who violate such criminal laws. Agency Strategic Goals Maximize resource utilization and control costs. Leverage technology to improve service and operations efficiency. Enhance enforcement efforts in targeted areas. Improve and upgrade existing infrastructure and workforce to provide for increased demand for service. Improve Public Image and establish a competitive position in the labor market. 414 Georgia Department of Public Safety Agency IT Projects PROJECT A: SharePoint Dashboard Project Description and Benefit: Give DPS management easy access to information and the ability to monitor the performance of operational processes. Description: Microsoft SharePoint Server with Dashboard running on an internal server. Monitor critical business processes and activities using metrics of business performance. Manage people and processes to improve decisions, optimize business performance Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $ 63,000 RPF Not Needed Planning/Analysis/Design High Unknown State Funds $63,000 Federal/Other Funds $0 PROJECT B: Mobile Computing and Digital Video Project Description and Benefit: To determine if mobile computing devices and digital video systems increase the efficiency and effectiveness of Troopers. Mobile Computers and Digital Video Recorders are versatile technologies that improve information quality and accessibility, increase operational efficiency, enhance management effectiveness and can potentially improve Trooper safety. During this 6 month project, we will evaluate a variety of mobile computers, digital video systems, broadband data access carriers and equipment, computer docks and mounts, data antennas, GPS mapping tools, GCIC access software, persistency software, encrypted wireless communications, wireless connectivity from vehicles to Post computers, digital video access and storage, installation, training, support, integration and costs. At the conclusion of the project, we will present an evaluation to the Command Staff. After their review, we hope to go forward with a Request for Proposal (RFP) for a Managed Services Contract. This contract could be used to equip all Troopers and Officers with mobile computers and digital video systems. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Construction/Implementation Complete/Maintenance High $8,500,000 State Funds Not Reported Federal/Other Funds Not Reported 415 Georgia Department of Public Safety PROJECT C: IT Business Continuity Project Description and Benefit: Reduce Risk, Improve Operations, and Increase flexibility in daily operations for handling both planned and unplanned downtime. Setup IT failover site at our Patrol Post in Gainesville, GA. This Post will be equipped with systems that will automatically backup systems at HQ and operate in case of a failure of HQ systems. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Construction/Implementation High Not Reported State Funds Not Reported Federal/Other Funds Not Reported Agency Major IT Accomplishments Business Continuity Planning and Implementation Completed project. Systems Upgrade Updated all out of warranty systems in field and HQ. 416 Georgia Department of Public Safety Chapter 2, Section A - Expenditures by Sub Class Account/ Subclass Description APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subtotal 501000 Regular Salaries 503000 Supplemental Pay 512000 Permanent Hourly 513000 Temporary Labor Fringe Benefits Allocation 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 518000 Unemployment Insurance 519000 Workers' Compensation 520000 Merit System Assessments 598000 Pay for Performance 599000 Lapse 300 Personal Services 610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation 301 Regular Operating Expense 722000 Motor Vehicle 303 Motor Vehicle Purchases Total Expenditures 445,504 1,529 1,200 32,551 46,584 74,713 1,617 603,697 237 15,273 2,752 9,334 238 81 5,142 4,433 37,490 - 417 Georgia Department of Public Safety Expenditures by Sub Class (continued) Account/ Subclass Description 713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 304 Equipment 814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Capitalization 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support 305 Computer Charges 648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals 306 Real Estate Rentals 871001 Voice/Data Communication Services - GTA Computer 871002 Voice/Data Communication Services - GTA Data 871003 Voice/Data Communication Services - GTA Telecom 871000 Voice / Data Communication Services (GTA) 872001 Voice/Data Communication Services - Wire/Cable Simple 872002 Voice/Data Communication Services - Wire/Cable Complex 872003 Voice/Data Communication Services - MPLS 872004 Voice/Data Communication Services - Video 872005 Voice/Data Communication Services - Local Service 872006 Voice/Data Communication Services - Long Distance 872007 Voice/Data Communication Services - Voice Mail 872008 Voice/Data Communication Services - PBX 872009 Voice/Data Communication Services - VOIP 872010 Voice/Data Communication Services - Key System 872011 Voice/Data Communication Services - Mobile/Wireless 872012 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (OTHER) 307 Telecommunications Total Total Expenditures 1,577 5,880 57,272 64,729 381,239 250,754 4,476,742 1,872 40 253,023 38,063 5,401,733 25 25 292,911 818,990 766,237 1,878,138 4,994 44,643 784 203,992 291,666 546,080 2,424,218 418 Georgia Department of Public Safety Expenditures by Sub Class (continued) Account/ Subclass Description 723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings 309 Capital Outlay 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 [IT Expenditure] Professional/Technical Services 852000 [IT Expenditure] Professional/Technical Services - Expenses 312 Contracts 750000 Transfers Out 314 Transfers 690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants 315 Grants TOTAL EXPENDITURES State Funds Federal Funds Other Funds Full Time Equivalent Positions Full Time Equivalent Consultants Total Expenditures - 24,776 24,776 - 8,556,667 4,774,303 2,210,256 1,572,108 11.00 1.00 419 Georgia Department of Public Safety Chapter 2, Section B - Expenditures by Application Description Applications: Applicant Tracking Badge Numbering Crash Reporting (GETRIS) Crash Reporting Archive DPS 612 Fleet Anywhere Fuel Card ID Card Incident Report Internal Affairs Off Duty OTIS Permits Personnel / Personnel History Purchase Card RMS SafetyNet Supply Training Window Tint Adobe Banner Security System Barracuda Blackberry Enterprise Server Call Pilot Cisco PDM Cisco RADIUS Cisco VPN Easy Street Exchange Guard Card Help Desk InterOp MapPoint MS Office MS Spyware NetMotion QTerm Server 2000/2003 SQL Server Symantec Enterprise Symantec Mail Security Veritas Viatores Consultant FTE's 0.33 0.33 0.34 Position FTE's FY 2007 Expenditures 0.22 0.22 0.22 0.22 0.22 0.22 0.22 0.22 0.22 0.22 0.22 0.22 0.22 0.22 0.22 0.22 0.22 0.22 0.22 0.22 0.22 0.22 0.22 0.22 0.22 0.22 0.22 0.22 0.22 0.22 0.22 0.22 0.22 0.22 0.22 0.22 0.22 0.22 0.22 0.22 0.22 0.22 0.22 0.22 420 Description Applications: Visio Visionair Visual Studio .Net 2003 Visual Studio 2005 Voyager Windows XP Georgia Department of Public Safety Consultant FTE's 1.00 0.00 1.00 Position FTE's FY 2007 Expenditures 0.22 0.22 0.22 0.22 0.22 0.22 0 11.00 0.00 8,556,667 11.00 8,556,667 421 Georgia Department of Public Safety Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) Application A: APPLICANT TRACKING Program or Sub-Program: Field Offices and Services Description of Application Function: Tracking system for Trooper and CEO job applicants o Platform/Host: Win2003 o Operating System: Win2003 o Database: SQL Server Annual Volume: Unit of Measure: FY 2007 Not Reported 1,000 Applicants Consultant FTEs: 0.00 Staff FTEs: 0.22 Application B: BADGE NUMBERING Program or Sub-Program: Field Offices and Services Description of Application Function: Name and badge number assignment database o Platform/Host: Win2003 o Operating System: Win2003 o Database: SQL Server Annual Volume: Unit of Measure: FY 2007 Not Reported 800 Employees Consultant FTEs: 0.00 Staff FTEs: 0.22 Application C: CRASH REPORTING - GEORGIA ELECTRONIC TRAFFIC RECORDS INFORMATION SYSTEM (GETRIS) Program or Sub-Program: Field Offices and Services Description of Application Function: Georgia Electronic Traffic Records Information System - Creates Electronic Accident reports o Platform/Host: Windows XP o Operating System: Windows XP o Database: Access 422 Georgia Department of Public Safety Annual Volume: Unit of Measure: FY 2007 Not Reported 40,000 Reports Consultant FTEs: 0.33 Staff FTEs: 0.22 Application D: CRASH REPORTING ARCHIVE Program or Sub-Program: Field Offices and Services Description of Application Function: Database of GSP Accident Reports o Platform/Host: Win2003 o Operating System: Win2003 o Database: SQL Server Annual Volume: Unit of Measure: FY 2007 Not Reported 40,000 Reports Consultant FTEs: 0.00 Staff FTEs: 0.22 Application E: DPS 612 -TROOPER ACTIVITY Program or Sub-Program: Field Offices and Services Description of Application Function: Web based system for maintaining and reporting Trooper Activity o Platform/Host: Win2003 o Operating System: Windows XP o Database: SQL Server Annual Volume: Unit of Measure: FY 2007 Not Reported 5,000,000 Transactions Consultant FTEs: 0.00 Staff FTEs: 0.22 Application F: FLEET ANYWHERE Program or Sub-Program: Field Offices and Services Description of Application Function: Track Fleet expenses. o Platform/Host: Windows NT 4 o Operating System: Windows NT 4 o Database: SQL Server 423 Georgia Department of Public Safety Annual Volume: Unit of Measure: FY 2007 Not Reported 500,000 Transactions Consultant FTEs: 0.00 Staff FTEs: 0.22 Application G: FUEL CARD Program or Sub-Program: Field Offices and Services Description of Application Function: Tracks expenses for fuel usage o Platform/Host: Win2003 o Operating System: Win2003 o Database: Not Reported Annual Volume: Unit of Measure: FY 2007 Not Reported 300,000 Transactions Consultant FTEs: 0.00 Staff FTEs: 0.22 Application H: ID CARD Program or Sub-Program: Field Offices and Services Description of Application Function: Design, print and maintain the ID cards for the agency o Platform/Host: Win2003 o Operating System: Win2003 o Database: SQL Server Annual Volume: Unit of Measure: FY 2007 Not Reported 2,000 Cards Consultant FTEs: 0.00 Staff FTEs: 0.22 Application I: INCIDENT REPORT Program or Sub-Program: Field Offices and Services Description of Application Function: o Platform/Host: Windows XP o Operating System: Windows XP 424 Georgia Department of Public Safety o Database: Access Annual Volume: Unit of Measure: FY 2007 Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.22 Application J: INTERNAL AFFAIRS Program or Sub-Program: Field Offices and Services Description of Application Function: System for electronically assembling and tracking cases for the Internal Affairs Unit o Platform/Host: Win2003 o Operating System: Win2003 o Database: Access Annual Volume: Unit of Measure: FY 2007 Not Reported 500 Cases Consultant FTEs: 0.00 Staff FTEs: 0.22 Application K: OFF DUTY Program or Sub-Program: Field Offices and Services Description of Application Function: Employment Tracking o Platform/Host: Win2003 o Operating System: Win2003 o Database: Access Annual Volume: Unit of Measure: FY 2007 Not Reported 500 Records Consultant FTEs: 0.00 Staff FTEs: 0.22 Application L: OTIS Program or Sub-Program: MCCD Description of Application Function: Overweight truck information System 425 Georgia Department of Public Safety o Platform/Host: o Operating System: o Database: Win2003 Win2003 SQL Server Annual Volume: Unit of Measure: FY 2007 Not Reported 90,000 Records Consultant FTEs: 0.33 Staff FTEs: 0.22 Application M: PERMITS Program or Sub-Program: Field Offices and Services Description of Application Function: Gun and Yellow Light Permits o Platform/Host: Win2003 o Operating System: Win2003 o Database: SQL Server Annual Volume: Unit of Measure: FY 2007 Not Reported 2,500 Permits Consultant FTEs: 0.00 Staff FTEs: 0.22 Application N: PERSONNEL/PERSONNEL HISTORY Program or Sub-Program: Field Offices and Services Description of Application Function: Program for tracking personnel information from the PeopleSoft system o Platform/Host: Win2003 o Operating System: Win2003 o Database: SQL Server Annual Volume: Unit of Measure: FY 2007 Not Reported 40,000 Updates Consultant FTEs: 0.00 Staff FTEs: 0.22 Application O: PURCHASE CARD Program or Sub-Program: Field Offices and Services Description of Application Function: 426 Georgia Department of Public Safety Tracks agency purchase card purchases o Platform/Host: Not Reported o Operating System: Windows XP o Database: Not Reported Annual Volume: Unit of Measure: FY 2007 Not Reported 5,000 Transactions Consultant FTEs: 0.00 Staff FTEs: 0.22 Application P: RECORDS MANAGEMENT SYSTEM (RMS) Program or Sub-Program: Field Offices and Services Description of Application Function: Records Management System. Pilot program to test feasibility of an agency wide system. o Platform/Host: Win2003 o Operating System: Win2003 o Database: SQL Server Annual Volume: Unit of Measure: FY 2007 Not Reported 10,000 calls Consultant FTEs: 0.00 Staff FTEs: 0.22 Application Q: SAFETYNET Program or Sub-Program: Field Offices and Services Description of Application Function: Commercial Vehicle Inspections. o Platform/Host: Win2000 o Operating System: Win2000 o Database: Oracle Annual Volume: Unit of Measure: FY 2007 Not Reported 153,000 Tapes Consultant FTEs: 0.00 Staff FTEs: 0.22 427 Georgia Department of Public Safety Application R: SUPPLY Program or Sub-Program: Field Offices and Services Description of Application Function: Inventory system for agency supplies o Platform/Host: Win2003 o Operating System: Win2003 o Database: Access Annual Volume: Unit of Measure: FY 2007 Not Reported 3,000 Transactions Consultant FTEs: 0.00 Staff FTEs: 0.22 Application S: EXCHANGE Program or Sub-Program: Field Offices and Services Description of Application Function: Mail Server o Platform/Host: Win2003 o Operating System: Win2003 o Database: Not Reported Annual Volume: Unit of Measure: FY 2007 Not Reported 2,500,000 Messages Consultant FTEs: Not Reported Staff FTEs: Not Reported Application T: TRAINING Program or Sub-Program: Field Offices and Services Description of Application Function: Maintains Training information on Troopers o Platform/Host: Win2003 o Operating System: Win2003 o Database: SQL Server Annual Volume: Unit of Measure: FY 2007 Not Reported 2,000 Transactions Consultant FTEs: Not Reported Staff FTEs: Not Reported 428 Georgia Department of Public Safety Application U: WINDOW TINT Program or Sub-Program: Field Offices and Services Description of Application Function: Tint Permits o Platform/Host: Win2003 o Operating System: Win2003 o Database: SQL Server Annual Volume: Unit of Measure: FY 2007 Not Reported 5,000 Records Consultant FTEs: Not Reported Staff FTEs: Not Reported 429 Georgia Department of Public Safety Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Plotters Scanners Other DESCRIPTION Gateway, Dell, Compaq Gateway, Dell, Compaq Gateway, Dell, Compaq 3 Com & HP Cisco HP HP HP HP Wireless Devices QUANTITY 800 380 22 97 74 500 6 50 Capitalized Asset Value of IT Equipment: Not Reported General Age and Condition of Equipment: Description of condition. 1 to 6 years 1,929 430 State of Georgia Information Technology Expenditures Report Fiscal Year 2007 For Period July 1, 2006 June 30, 2007 Georgia Governor's Office of Highway Safety 0 Georgia Governor's Office of Highway Safety Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision The vision of the Governor's Office of Highway Safety to make Georgia's roadways the safest in the nation. Agency Mission The mission of the Georgia Governor's Office of Highway Safety is to educate the public on highway safety issues and facilitate the implementation of programs that are designed to reduce crashes, injuries and fatalities on Georgia's roadways. Agency Strategic Goals Reduce the number of overall traffic related fatalities on Georgia roadways from impaired driving, speeding, occupant protection violations and other high-risk behavior to 1.0 for every 100 million vehicle miles traveled by FY2010. Increase and maintain the statewide safety belt usage rate to a level of 90%. To increase and maintain the use of child safety restraint systems for children under the age of five to the level of 95 percent. 431 Georgia Governor's Office of Highway Safety Agency IT Projects PROJECT A: Dissemination of Data Project Description and Benefit: Benefit to the public and agencies both local and state. To provide a single source of information on crash, injury and death data organized by relevant demographic and geographic data. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $10,000 Construction/Implementation High Not Reported State Funds $0 Federal/Other Funds $10,000 PROJECT B: Manage Grantee Programs Project Description and Benefit: Benefit to Grantees and GOHS Planners. To provide and maintain an online system for all grant reporting and management. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $30,000 Complete/Maintenance High Not Reported State Funds $0 Federal/Other Funds $30,000 Agency Major IT Accomplishments Not Reported 432 Georgia Governor's Office of Highway Safety Chapter 2, Section A - Expenditures by Sub Class Account/ Subclass Description APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subtotal 501000 Regular Salaries 511000 Overtime 512000 Permanent Hourly 513000 Temporary Labor Fringe Benefits Allocation 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 518000 Unemployment Insurance 519000 Workers' Compensation 520000 Merit System Assessments 598000 Pay for Performance 599000 Lapse 300 Personal Services 610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation 301 Regular Operating Expense 722000 Motor Vehicle 303 Motor Vehicle Purchases Total Expenditures 41,458 3,097 4,320 6,936 55,811 2,116 131 2,247 - 433 Georgia Governor's Office of Highway Safety Expenditures by Sub Class (continued) Account/ Subclass Description 713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 304 Equipment 814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equip Under Capitalization Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support 305 Computer Charges 648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals 306 Real Estate Rentals 871001 Voice/Data Comm Svcs - GTA Computer Bill 871002 Voice/Data Comm Svcs - GTA Data Network Bill 871003 Voice/Data Comm Svcs - GTA Telecommunications Bill 871000 Voice/Data Comm Svcs (To pay GTA Invoices) Subtotal 872001 Voice/Data Communication Services - Wire/Cable Simple 872002 Voice/Data Communication Services - Wire/Cable Complex 872003 Voice/Data Communication Services - MPLS 872004 Voice/Data Communication Services - Video 872005 Voice/Data Communication Services - Local Service 872006 Voice/Data Communication Services - Long Distance 872007 Voice/Data Comm Svcs-Voice Mail & Other Voice Prcsg 872008 Voice/Data Communication Services - PBX 872009 Voice/Data Communication Services - VOIP 872010 Voice/Data Communication Services - Key System 872011 Voice/Data Communication Services - Mobile/Wireless 872012 Voice/Data Communication Services - Other 872000 Voice / Data Comm Svcs (Vendors Non GTA ) Subtotal 307 Telecommunications Total Total Expenditures 2,158 2,158 168 63,211 28,557 91,936 11,354 9,793 21,147 21,147 434 Georgia Governor's Office of Highway Safety Expenditures by Sub Class (continued) Account/ Subclass Description 723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings 309 Capital Outlay 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 [IT Expenditure] Professional/Tech Svcs-Computer/IT 852000 [IT Expenditure] Prof/Tech Svcs-Computer/IT Exp 312 Contracts 750000 Transfers Out 314 Transfers 690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants 315 Grants TOTAL EXPENDITURES State Funds Federal Funds Other Funds Full Time Equivalent Positions Full Time Equivalent Consultants Total Expenditures - 15,264 4,172 19,436 - 192,735 12,650 180,085 1.00 435 Georgia Governor's Office of Highway Safety Chapter 2, Section B - Expenditures by Application Applications: eGOHS Description Consultant FTE's Position FTE's FY 2007 Expenditures - - 19,436 TOTAL Applications Expenditures TOTAL Applications Positions TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions TOTAL EXPENDITURES TOTAL POSITIONS - - 19,436 173,299 - 1.00 192,735 - 1.00 436 Georgia Governor's Office of Highway Safety Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) eGOHS Program or Sub-Program: Planning & Administration Description of Application Function: Grant Software o Platform/Host: o Operating System: o Database: Web Browser Internet 2003 Server SQL Annual Volume: Unit of Measure: FY 2007 $19,436 211 Grants Consultant FTEs: Not Reported Staff FTEs: Not Reported 437 Georgia Governor's Office of Highway Safety Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Other Scanners LDC Projectors Wireless Devices DESCRIPTION Dell (28), Apple (1) Gateway (6), Dell (13), Toshiba (2), Compaq (14) Compaq DL380 (1), Dell Poweredge 2850 (1), Dell Poweredge 2650 (1) Cisco 2600 (1), Cisco 1800 (1) HP ProCurve 4000M HP Color LaserJet 8550 (1) and Minolta MagicColor 2200 (1) HP4550(1), HP6MP(2),HP3310(2),HP1018(1), HP6P(1),HP2575(3),HP2000C(1),HP2015d(5), HP2710(1),HP2100(4), HP7310(1), Dell1700(1), HP1320(5),HP6940(1),HP7960(1), HP3500(1), UPS 3000 (2) HP (3) Sanyo (1), Toshiba(1), NEC VT670(1) Blackberry 7520(17), Blackberry 7100i(4), Blackberry 8703e(5), and Blackberry 7130e(1) QUANTITY 29 35 3 2 1 2 31 2 3 3 27 138 Capitalized Asset Value of IT Equipment: $ 23,190 General Age and Condition of Equipment: Description of condition. 1-6 Years Old, Good to Fair Condition. The hardware is not very old technology. 438 State of Georgia Information Technology Expenditures Report Fiscal Year 2007 For Period July 1, 2006 June 30, 2007 Georgia Firefighter Standards & Training Council 0 Georgia Firefighter Standards & Training Council Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision All firefighters to be state certified, certification for each fire service professional level and enhance minimum requirements of fire departments operating in Georgia to be concurrent with established national levels. Agency Mission To provide professionally trained, competent and ethical firefighters provided with the proper equipment and facilities, to ensure a fire safe environment for our citizens, to establish professional standards for fire service training and including consulting, testing, and certification. Agency Strategic Goals Certify all firefighters (career and volunteer) duly appointed by a legally constituted fire department. To provide a comprehensive certification program for each professional level within the fire service. Work in partnership with local fire departments operating in Georgia to be concurrent with established national standards. Work in partnership with local fire departments operating in Georgia and the Georgia Fire Academy to develop training materials based on national standards. 439 Georgia Firefighter Standards & Training Council Agency IT Projects PROJECT A: Web-Based NIMS (National Incident Management System) Data Access Program Project Description and Benefit: This is a cooperative effort with the Georgia Forestry Commission to host a web-based data program to share National Incident Management System (NIMS) information with authorized parties requiring local, regional, state, and national incident management information. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Not Reported Not Reported Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT B: Web-Based Testing Project Description and Benefit: This is an extension of the computer/LAN based testing that we have already implemented into our office. Web-based testing out in the field will help GFSTC and its customers by giving us the ability to provide test results in a more orderly and timely fashion. Coupled with our new website and information access that it provides, individuals and fire departments will be able to access test results much more quickly than when we give paper-based tests. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Not Reported Not Reported Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT C: Online Data Exchange With Fire Departments/Internet Reporting Project Description and Benefit: Once implemented, this will give GFSTC the ability to have more up-to-date records with fire departments, as well as providing fire departments with a much quicker turn-around period for viewing changes and submissions that they have made to or for their respective department. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Not Reported Not Reported Not Reported State Funds Not Reported Federal/Other Funds Not Reported 440 Georgia Firefighter Standards & Training Council PROJECT D: Online Data Exchange With Individuals/Internet Reporting Project Description and Benefit: Already in the beginning stages of implementation, the ability for individuals in the fire service to update and submit information to GFSTC through our new website will in turn benefit our agency, as well as the individuals themselves. Information about individuals, such as address, phone, email, etc., will more accurate, as well as more up-to-date. This, in effect, will allow us to maintain a better, more reliable connection with individuals in the fire service of Georgia. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Not Reported Not Reported Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT E: Online Data Exchange With Certified Evaluators/Internet Reporting Project Description and Benefit: Already in the beginning stages, the ability for GFSTC certified evaluators to update and submit information to GFSTC through our new website will in turn benefit our agency as well as the evaluators themselves. Evaluator information will be more accurate, as well as more up-to-date. This, in effect, will allow us to maintain a better, more reliable connection with GFSTC certified evaluators. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Not Reported Not Reported Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT F: Test Event Calendar Project Description and Benefit: The GFSTC Test Event Calendar, which is in the infantile stages of implementation, will be a giant step forward in the Test Coordination area of our agency. With the calendar comes the ability for GFSTC certified evaluators to see an upto-date listing of upcoming test events that require evaluator supervision, as well as the ability to sign up to evaluator these test events. Fire service individuals will also benefit from being able to view and sign up for upcoming test events. In addition to benefiting evaluators and individuals, the calendar also provides our Test Coordinator a centralized location to confirm signup and contact information for test events. Project Status Project Priority Lifetime Cost of Project Not Reported Not Reported Not Reported 441 Georgia Firefighter Standards & Training Council FY 2007 Total Funding Not Reported State Funds Not Reported Federal/Other Funds Not Reported Agency Major IT Accomplishments GFPF Upload Further automated providing employment and certification information to the Georgia Firefighters Pension Fund. GFSTC Online Website Launched our new website, gfstconline.org, which enables enhanced online communication with fire departments, fire service individuals, and GFSTC certified evaluators. Departmental Certification/Registration Lookup Allows Fire Departments to login to our GFSTC Online website to view Certification/Registration information about their members. Individual Certification/Registration Lookup Allows individuals to login to our GFSTC Online website to view their own Certification/Registration information. Course Credit Lookup System Allows Fire Departments and individuals within the fire service to look up information about course material that has been approved by GFSTC, and to also have the ability to download certain courses that have been made available on our website. GFA Upload Further automated monthly upload of test records that are needed by the Fire Academy Computer/LAN Based Testing Implemented computer/LAN based testing within our office so as to reduce the amount of paper tests that are given. Also, since the tests are given digitally, they can now be directly input into our database, instead of having to be manually input into the system. 442 Georgia Firefighter Standards & Training Council Chapter 2, Section A - Expenditures by Sub Class Account/ Subclass Description APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subtotal 501000 Regular Salaries 511000 Overtime 512000 Permanent Hourly 513000 Temporary Labor Fringe Benefits Allocation 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 518000 Unemployment Insurance 519000 Workers' Compensation 520000 Merit System Assessments 598000 Pay for Performance 599000 Lapse 300 Personal Services 610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation 301 Regular Operating Expense 722000 Motor Vehicle 303 Motor Vehicle Purchases Total Expenditures 25,793 267 363 582 55 60 147 3,484 30,751 - 443 Georgia Firefighter Standards & Training Council Expenditures by Sub Class (continued) Account/ Subclass Description 713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 304 Equipment 814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equip Under Capitalization Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support 305 Computer Charges 648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals 306 Real Estate Rentals 871001 Voice/Data Comm Svcs - GTA Computer Bill 871002 Voice/Data Comm Svcs - GTA Data Network Bill 871003 Voice/Data Comm Svcs - GTA Telecommunications Bill 871000 Voice/Data Comm Svcs (To pay GTA Invoices) Subtotal 872001 Voice/Data Communication Services - Wire/Cable Simple 872002 Voice/Data Communication Services - Wire/Cable Complex 872003 Voice/Data Communication Services - MPLS 872004 Voice/Data Communication Services - Video 872005 Voice/Data Communication Services - Local Service 872006 Voice/Data Communication Services - Long Distance 872007 Voice/Data Comm Svcs-Voice Mail & Other Voice Prcsg 872008 Voice/Data Communication Services - PBX 872009 Voice/Data Communication Services - VOIP 872010 Voice/Data Communication Services - Key System 872011 Voice/Data Communication Services - Mobile/Wireless 872012 Voice/Data Communication Services - Other 872000 Voice/Data Comm Svcs (Vendors Non GTA ) Subtotal 307 Telecommunications Total Total Expenditures 3,302 16,313 2,987 376 22,978 - - 3,959 3,959 444 Georgia Firefighter Standards & Training Council Expenditures by Sub Class (continued) Account/ Subclass Description 723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings 309 Capital Outlay 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 Professional/Technical Services - Computer/IT 852000 Professional/Technical Services - Computer/IT Expenses 312 Contracts 750000 Transfers Out 314 Transfers 690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants 315 Grants TOTAL EXPENDITURES State Funds Federal Funds Other Funds Total Expenditures - - 57,688 57,688 Full Time Equivalent Positions 1.00 Full Time Equivalent Consultants - 445 Georgia Firefighter Standards & Training Council Chapter 2, Section B - Expenditures by Application Applications: Description Not Reported Consultant FTE's Position FTE's FY 2007 Expenditures TOTAL Applications Expenditures TOTAL Applications Positions TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions TOTAL EXPENDITURES TOTAL POSITIONS - - - 57,688 - 1.00 57,688 - 1.00 446 Georgia Firefighter Standards & Training Council Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) Not Reported 447 Georgia Firefighter Standards & Training Council Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Other DESCRIPTION Dell PowerEdge 2500 HP PROCURVE 2124 CISCO PJX 501 HP LaserJet 8150 DN HP LaserJet 1022 HP SCANJET 8390 UPS HUB HP Proliant ML 350 Plotters QUANTITY 11 6 1 1 1 1 1 1 1 2 1 9 36 Capitalized Asset Value of IT Equipment: $ 19,319 General Age and Condition of Equipment: Description of condition. All hardware is less than 2 years old with the exception of 2 work computers. 448 State of Georgia Information Technology Expenditures Report Fiscal Year 2007 For Period July 1, 2006 June 30, 2007 Georgia Public Safety Training Center 0 Georgia Public Safety Training Center Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision Be recognized by the Georgia Public Safety Community as providing the highest quality public safety training in the nation. Agency Mission We are here to foster professionalism, competency and safety within the ranks of Georgia's Public Safety Community by developing, delivering, facilitating and supporting training which exceeds our customer's needs. Agency Strategic Goals Provide the administrative and logistical support necessary for the development, delivery and evaluation of high quality public safety training in Georgia. The delivery of quality training programs that are unobstructed by shortfalls in administrative or logistical support such as: equipment, materials procurement, scheduling, lodging, food service, maintenance, etc., can be a vast undertaking. Daily, the Training Center teaches, lodges, feeds, and maintains the facilities for hundreds of public safety trainees who are preparing to serve the public by providing a safer Georgia. Outcome: Resident agencies and trainees will see a continuing high level of competency in services provided. Provide a safe, comfortable and sanitary learning environment conducive to the delivery of public safety training. The facilities must be suited to the program content and hands-on skill development necessary for students to successfully learn and then go forth and serve the public. Distractions which inhibit learning must be kept to a minimum. Outcome: Facilities and equipment will be maintained and/or renewed to provide an excellent level of service and sanitation for all trainees. Develop, update and improve training consistent with the needs of Georgia's Public safety community. The delivery of contemporary training programs that are reflective of public safety needs and the unique conditions experienced by public safety agencies as they serve the diverse communities in Georgia. Outcome: The training divisions will review all programming and update curriculum as needed to maintain current master course files on all classes. 449 Georgia Public Safety Training Center Deliver and evaluate training in an efficient and effective manner, with particular attention to accessibility, content and cost. The training delivery system must be evaluated constantly to review the ever changing needs of the customer so that a quality, cost effective product will be available in a fast, friendly and easy manner, resulting in improved competency as evidenced by better on-the-job performance serving the public. Outcome: Staff will monitor training requests both on-campus and at regional sites to assure accessible, quality, cost effective training delivered in a fast, friendly, and easy manner. Employ and maintain a workforce that is professionally competent and is ethnically and gender diverse. This means administering a fair and equitable strategy for recruiting, selecting, training, compensating, and maintaining a workforce to serve the agency in various capacities. Periodically assessing the status of the workforce with respect to professional development, morale, competency and commitment. Outcome: Human resources will continuously monitor workforce composition to assure compliance with work place needs and legal directives. Agency IT Projects PROJECT A: Maintain and enhance the Wide Area Network (WAN) Project Description and Benefit: The WAN provides for information sharing between the regional academies, Peace Officer Standards and Training, and other state agencies, including GaNet and GTA, who provides internet services to the Center. This network may be increased to other off-campus training sites. The Wan provides for on-line access to data and information sources by all network participants. The network enhances communications among its users, and facilitates research, and classroom presentations. The computer generated electronic transfers provide for more responsive capability, efficient, and effective operations. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Complete/Maintenance High Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT B: Maintain and enhance the Local Area Network (LAN) Project Description and Benefit: The LAN provides for information sharing between the various entities of the Training Center; especially the three training divisions and the resident agencies. This network may be (expanded) upgraded in an effort to enhance on-line communications and minimize the need for hard copy documents. The LAN provides for an automated intranet system within the organizational structure of the Training Center; administrative, operations, and support with links to the resident agencies and the peripheral training sites. This system is connected with an ethernet switch, an assortment of ethernet hubs, and fiber optics are used to link these sites. All Training Center computers have access to the Intranet. The LAN intranet system provides for on-line communications among the 450 Georgia Public Safety Training Center resident agencies and organizational entities that comprise the Training Center. There is significant opportunity to expand the existing intranet system. The Center's administrative and support functions may become virtually paperless with expanded use and application of this system. During FY2007 the Training Center implemented a plan that will begin moving into a paperless environment. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Complete/Maintenance Not Available Not Reported State Funds Federal/Other Funds Not Reported Not Reported PROJECT C: Maintain current automated systems Project Description and Benefit: There are over 250 computers on the Training Center network that are used for administrative, operational, instructional, and support applications. Every activity and function of the Center is dependent upon computer application(s), either direct or indirect. This is no more evident than during a power outage when operations literally cease until "computers" are back on line. And, there has been a revolution in the classroom using computers to more effectively deliver training material, and present the information in a manner so that students learn more effectively. Some programs, e.g. judgmental firearms training are totally dependent upon computer technology. We continue to monitor and maintain the proficiency of existing hardware, software, and network capabilities through replacement, updates, and expansion. This includes the systems that support individual work stations and daily operations. The Training Center has a Dell PowerEdge running Novell 5.1 as the nucleus of the Center's main computer systems. Another PowerEdge is the network server for the Center's two Computer Labs. An HP Unix box houses the Oracle database applications. Theses databases applications include the; Georgia Fire Academy student records system, Training Center Student Registration System, Budget, Online class registration, and Dormitory. Other applications includes, anti-virus software, and RBase network databases including the Postage Inventory, Library Inventory, Warehouse Inventory, Vehicle Inventory, Cafeteria Inventory, Print Shop work orders and Memorial contributions systems. During FY2007 the Center installed a mail server to handle all agency emails and assist with security and privacy. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Complete/Maintenance High Not Reported State Funds Federal/Other Funds Not Reported Not Reported PROJECT D: Maintain and improve telecommunications systems Project Description and Benefit: Continue to maintain the telephone, pager, and radio systems now in use. The Center installed a Mitel 2000 Telephone switch in 1998 and have approximately eight hundred (800) extension numbers utilizing 3 T-1 lines including the 18 451 Georgia Public Safety Training Center GIST lines, with service being contracted through GTA. Paging service is also contracted through GTA. Radio repair and maintenance is handled on a case by case basis. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Complete/Maintenance High Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT E: On-line course evaluation and needs assessment Project Description and Benefit: Provide for the ability to receive feedback from public safety personnel relative to the quality of training, and the availability of courses needed to improve the delivery of public safety services. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Complete/Maintenance Low Not Reported State Funds Federal/Other Funds Not Reported Not Reported PROJECT F: Database Transition to Oracle Project Description and Benefit: In order to make the transition to utilize web based applications and technology, the Training Center will begin transitioning the databases and applications written in Rbase into Oracle. We anticipate this will be a 24 month transition that will result in savings and efficiency especially for our 7 regional academy offices. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Complete/Maintenance High Not Reported State Funds Federal/Other Funds Not Reported Not Reported PROJECT G: Judgmental Pistol Simulation System Upgrade Project Description and Benefit: Upgrade the JPS and distribute to regional academies. Several years ago the Center contracted with LightFolio, to produce a judgmental shooting simulator that was affordable and used off-the-shelf components. They did and these units have been in use all around the state. This software and hardware upgrade will allow the system to be completely portable, run off of a laptop, is backward compatible and provides better shot marking and playback capabilities. In addition the new software allows for branching of the videos which has never been available before. 452 Georgia Public Safety Training Center Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Complete/Maintenance Medium Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT H: e-Mail Server Transition Project Description and Benefit: The Training Center has installed an on-site mail server along with a spam and anti-virus system. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Complete / Maintenance Medium Not Reported State Funds Federal/Other Funds Not Reported Not Reported PROJECT I: Portal Transition Project Description and Benefit: The Training Center is almost complete with a joint project with GTA to have a presence of the existing GPSTC web site on the state portal. It provides the same look and feel as other agencies on the state web site thus making it easier for user to move from agency to agency. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Construction/Implementation Medium Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT J: On-line Training Delivery Project Description and Benefit: Support quality training either as a stand alone class available on-line or as part of a hybrid course that is attended partially on-site with other course work completed off-site. This project will help in reducing the cost of meals/lodging per student by allowing the course work to be completed at home. Work will be submitted by email and testing/evaluations will be monitored either on site or at a regional academy. Save our customers time that they are away from their agency, reduce training cost and allow the students to be better prepared when the come on site for classroom work and testing. Project Status Project Priority Lifetime Cost of Project Planning/Analysis/Design High Not Reported 453 Georgia Public Safety Training Center FY 2007 Total Funding Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT K: Comprehensive On-line Calendar Project Description and Benefit: Maintain the Center's on-line comprehensive calendar of training courses available anywhere in the Training Center system (GPSTC and Regional Academies). This information is available to our customers and is accessible by course title, location, and/or date. A major responsibility, and a core business function, of the Training Center is to advertise courses on a timely basis. This project also includes the regional academies, and allows public safety personnel to search for available courses system wide. The information is searched in a variety of methods, including course title, date, or location. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Construction/Implementation High Not Reported State Funds Federal/Other Funds Not Reported Not Reported PROJECT L: Secure Wireless Access to WAN Project Description and Benefit: Develop and provide safe and secure wireless access to the Training Center's Network. This will help our instructors as well as students take advantage of current technology and up to date information. In addition it will assist in get technology to areas where hard wiring is not an option. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Planning/Analysis/Design Low Not Reported State Funds Federal/Other Funds Not Reported Not Reported 454 Georgia Public Safety Training Center Agency Major IT Accomplishments Comprehensive On-line Calendar and Oracle Transition The Training Center completed its transition of the facilities scheduling and on-line update to Oracle. Now our customers who are registering for a class can now have real information about availability. Also the process of scheduling facilities has transitioned into being computerized with automatic updates and approval process. Completed the MPLS upgrade for the Center and its 7 regional Academies and 6 contract Academies. E-Mail Server Transition The Training Center is now able to utilize GroupWise when offsite thus allowing an instructional staff and management to send and receive emails and be responsive to our customers. 455 Georgia Public Safety Training Center Chapter 2, Section A - Expenditures by Sub Class Account/ Subclass Description APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subtotal 501000 Regular Salaries 511000 Overtime 512000 Permanent Hourly 513000 Temporary Labor Fringe Benefits Allocation 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 518000 Unemployment Insurance 519000 Workers' Compensation 520000 Merit System Assessments 598000 Pay for Performance 599000 Lapse 300 Personal Services 610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation 301 Regular Operating Expense 722000 Motor Vehicle 303 Motor Vehicle Purchases Total Expenditures 271,473 20,360 28,260 45,371 265 575 366,305 - 456 Georgia Public Safety Training Center Expenditures by Sub Class (continued) Account/ Subclass Description 713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 304 Equipment 814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equip Under Capitalization Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support 305 Computer Charges 648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals 306 Real Estate Rentals 871001 Voice/Data Comm Svcs - GTA Computer Bill 871002 Voice/Data Comm Svcs - GTA Data Network Bill 871003 Voice/Data Comm Svcs-GTA Telecommunications Bill 871000 Voice/Data Comm Svcs (To pay GTA Invoices) Subtotal 872001 Voice/Data Communication Services - Wire/Cable 872002 Voice/Data Communication Services - MPLS 872003 Voice/Data Communication Services - Video 872004 Voice/Data Communication Services - Local Service 872005 Voice/Data Communication Services - Long Distance 872006 Voice/Data Comm Svcs-Voice Mail & Other Voice Prcsg 872007 Voice/Data Communication Services - PBX 872008 Voice/Data Communication Services - VOIP 872009 Voice/Data Communication Services - Key System 872010 Voice/Data Communication Services - Mobile/Wireless 872011 Voice/Data Communication Services - Other 872000 Voice/Data Comm Svcs (Vendors OTHER Non GTA)Subt 307 Telecommunications Total Total Expenditures 21,270 21,270 36,990 8,221 96,821 33,433 72,510 247,975 109,057 122,905 231,962 7,662 7,662 239,624 457 Georgia Public Safety Training Center Expenditures by Sub Class (continued) Account/ Subclass Description 723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings 309 Capital Outlay 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 Professional/Technical Services - Computer/IT 852000 Professional/Technical Services - Computer/IT Expenses 312 Contracts 750000 Transfers Out 314 Transfers 690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants 315 Grants TOTAL EXPENDITURES State Funds Federal Funds Other Funds Total Expenditures - - 875,174 Full Time Equivalent Positions Full Time Equivalent Consultants 6.00 - 458 Georgia Public Safety Training Center Chapter 2, Section B - Expenditures by Application Applications: Description Not Applicable Consultant FTE's Position FTE's FY 2007 Expenditures TOTAL Applications Expenditures TOTAL Applications Positions TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions TOTAL EXPENDITURES TOTAL POSITIONS - - - 875,174 - 6.00 875,174 - 6.00 459 Georgia Public Safety Training Center Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) Not Reported 460 Georgia Public Safety Training Center Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Plotters Scanners Other DESCRIPTION Gateway, Dell Gateway, Dell HP, Dell Cisco and 3com Cisco HP and Okidata HP and Okidata NCS Mirapoint Email Filter Buffalo Storage Devices QUANTITY 156 115 12 7 1 11 37 1 1 2 Wireless Devices Blackberry & Nextel ($1,900 total) 8 351 Capitalized Asset Value of IT Equipment: $370,511 General Age and Condition of Equipment: Description of condition. 4 year rotation on Laptops and PC's. Condition-adequate 461 State of Georgia Information Technology Expenditures Report Fiscal Year 2007 For Period July 1, 2006 June 30, 2007 Georgia Public Service Commission 0 Georgia Public Service Commission Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision The PSC will be recognized for its leadership, responsiveness and competence by making reasoned decisions that balance multiple interests, produce the best possible long-term results, and emphasize education, technology, partnerships and continual improvement. Agency Mission The mission of the Georgia Public Service Commission is to exercise its authority and influence to ensure that consumers receive safe, reliable and reasonably priced telecommunications, electric and natural gas services from financially viable and technically competent companies. Agency Strategic Goals Natural Gas, Telecommunications And Electric Services Are Reasonably Priced Either Through Effectively Competitive Markets Or Through Economic Regulation. Reliable and State-of- the-Art Telecommunications, Natural Gas And Electric Services Are Available. Public Safety Is Enhanced Through The Utility Facility Protection And Pipeline Safety Programs. A Commitment To All Customers And Stakeholders Is Demonstrated. Agency Operations Are Efficient And Effective. Work Force Is Aligned With State And Agency Goals 462 Georgia Public Service Commission Agency IT Projects PROJECT A: Not Reported Project Description and Benefit: Not Reported Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Not Reported Not Reported Not Reported State Funds Not Reported Federal/Other Funds Not Reported Agency Major IT Accomplishments Not Reported 463 Georgia Public Service Commission Chapter 2, Section A - Expenditures by Sub Class Account/ Subclass Description APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subtotal 501000 Regular Salaries 511000 Overtime 512000 Permanent Hourly 513000 Temporary Labor Fringe Benefits Allocation 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 518000 Unemployment Insurance 519000 Workers' Compensation 520000 Merit System Assessments 598000 Pay for Performance 599000 Lapse 300 Personal Services 610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation 301 Regular Operating Expense 722000 Motor Vehicle 303 Motor Vehicle Purchases Total Expenditures 220,066 16,835 23,709 36,779 297,389 - 464 Georgia Public Service Commission Expenditures by Sub Class (continued) Account/ Subclass Description 713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 304 Equipment 814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equip Under Capitalization Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support 305 Computer Charges 648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals 306 Real Estate Rentals 871001 Voice/Data Comm Svcs - GTA Computer Bill 871002 Voice/Data Comm Svcs - GTA Data Network Bill 871003 Voice/Data Comm Svcs - GTA Telecommunications Bill 871000 Voice/Data Comm Svcs (To pay GTA Invoices) Subtotal 872001 Voice/Data Communication Services - Wire/Cable Simple 872002 Voice/Data Communication Services - Wire/Cable Complex 872003 Voice/Data Communication Services - MPLS 872004 Voice/Data Communication Services - Video 872005 Voice/Data Communication Services - Local Service 872006 Voice/Data Communication Services - Long Distance 872007 Voice/Data Comm Svcs-Voice Mail & Other Voice Prcsg 872008 Voice/Data Communication Services - PBX 872009 Voice/Data Communication Services - VOIP 872010 Voice/Data Communication Services - Key System 872011 Voice/Data Communication Services - Mobile/Wireless 872012 Voice/Data Communication Services - Other 872000 Voice / Data Comm Svcs (Vendors Non GTA ) Subtotal 307 Telecommunications Total Total Expenditures 142,789.48 142,789 22,068.77 1,206.37 21,280.86 58,407.21 102,963 58,720 58,720 7,785.60 7,477.56 51,142.93 66,406 1,885.36 19,326.54 6,389.53 27,601 94,008 465 Georgia Public Service Commission Expenditures by Sub Class (continued) Account/ Subclass Description 723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings 309 Capital Outlay 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 Professional/Technical Services - Computer/IT 852000 Professional/Technical Services - Computer/IT Expenses 312 Contracts 750000 Transfers Out 314 Transfers 690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants 315 Grants TOTAL EXPENDITURES State Funds Federal Funds Other Funds Full Time Equivalent Positions Full Time Equivalent Consultants Total Expenditures - 130,200 130,200 - 723,106 674,339 48,767 4.00 1.00 466 Georgia Public Service Commission Chapter 2, Section B - Expenditures by Application Applications: Description Not Reported Consultant FTE's Position FTE's FY 2007 Expenditures TOTAL Applications Expenditures TOTAL Applications Positions TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions TOTAL EXPENDITURES TOTAL POSITIONS - - 1.00 4.00 1.00 4.00 723,106 723,106 467 Georgia Public Service Commission Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) Not Reported 468 Georgia Public Service Commission Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Other Wireless Devices DESCRIPTION QUANTITY Capitalized Asset Value of IT Equipment: Not Reported General Age and Condition of Equipment: Description of condition. Not Reported 469 State of Georgia Information Technology Expenditures Report Fiscal Year 2007 For Period July 1, 2006 June 30, 2007 Georgia Public Broadcasting 0 Georgia Public Broadcasting Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision Engaging Georgians through trusted information, education and entertainment, anytime-anywhere. Agency Mission Our Mission is to create, produce and distribute engaging programs, content and services that educate, inform and entertain Georgians and enrich the quality of their lives. Agency Strategic Goals Financial - Maintain and grow a financially strong, efficient, and stable organization Partnership Build and strengthen partnerships that enhance and expand the programs and services of GPB. Resources and Delivery Develop, maintain and grow an infrastructure that provides access anywhere/anytime to content and information. Content - Provide relevant and engaging programs and services that will significantly impact and support the quality of life of Georgians. Internal Environment - Foster and promote creativity, teamwork, loyalty, and excellence while providing a fair, equitable, inclusive and participatory work environment. 470 Georgia Public Broadcasting Agency IT Projects PROJECT A: Business/Continuity/Disaster Recovery Project Description and Benefit: Finalize and Implement Disaster Recovery Plan Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $0 Planning/Analysis/Design High $40,000 State Funds $0 Federal/Other Funds $0 PROJECT B: Design GPB workflow from content capture through distribution Project Description and Benefit: Benefits - Will allow GPB to use less people to create more content more efficiently. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $0 Planning/Analysis/Design High $40,000 State Funds $0 Federal/Other Funds $0 PROJECT C: Create a Technical Operations Center for all of GPB to monitor remote systems from a central site. Project Description and Benefit: Benefits - As broadcast systems are moving to an IPbase, consolidating the monitoring using IP systems is needed. This project is well underway. Establishing positions and roles. Training needs have been established and implemented. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $0 Planning/Analysis/Design High $40,000 State Funds $0 Federal/Other Funds $0 PROJECT D: Upgrade 14th Street Broadcast Infrastructure. Project Description and Benefit: Upgrade broadcast equipment to support HD production and digital delivery. Project Status Project Priority Planning/Analysis/Design High 471 Georgia Public Broadcasting Lifetime Cost of Project FY 2007 Total Funding $600,000 $600,000 State Funds $0 Federal/Other Funds $600,000 PROJECT E: Increase interconnections with the planned DOE statewide network as well as a high speed connection to the transmitter towers throughout Georgia. Project Description and Benefit: Benefits - Allows for the dissemination of the content that GPB's digital library will contain. The datacasting portion of this project continues to be in the planning stages. This is a significant component of the digital upgrade. Implementation of the high speed connection to the transmitter towers is well underway. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $500,000 Planning/Analysis/Design High $500,000 State Funds Federal/Other Funds $0 $500,000 472 Georgia Public Broadcasting Agency Major IT Accomplishments Digital cataloguing and archiving of content Increased number of assets available online by 33%. Quality-checked video asset metadata and updated to make PBCore compliant. Developed process and concept tested ingesting materials from non-supported magnetic tape formats To provide to DOE, specifically, an increase in use of the on-line training software for interactive webcasting. DOE is using this system with regularity and is focused on growing the utilization of online professional development. Number of Webcast for 07 increased by 10% with a total of 4196 hits for the year. Create a DVD production process using technical tools and workflow from the digital storage systems. Procured and implemented system for ordering and manufacturing custom DVDs that are sent directly to a viewer's home. Nearly 200 episodes available at end of June, with another 300 expected this year. System still undergoing testing and will launch in September 2007. 473 Georgia Public Broadcasting Chapter 2, Section A - Expenditures by Sub Class Account / Su bcl a ss Descript ion APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subtotal 501 000 Regular Salaries 51 1 000 Ov ertim e 51 2 000 Perm anent Hourly 51 3 000 Tem porary Labor Fringe Benefits Allocation 51 4 000 F.I.C.A. 51 5000 Retirem ent 51 6 000 Health Insurance 51 8000 Unem ploy m ent Insurance 51 9 000 Workers' Com pensation 52 0000 Merit Sy stem Assessm ents 59 8000 Pay for Perform ance 59 9 000 Lapse 300 Personal Serv ices 6 1 0000 Cost of Goods Sold/Purchases for Resale 6 1 1 000 Postage 6 1 2 000 Motor Vehicle Expenses 6 1 3 000 Publications, Printing and Media 6 1 4 000 Supplies & Materials 6 1 5000 Repairs & Maintenance 6 1 6 000 Equipm ent on Inv entory but not Capitalized 61 7 000 Water & Sewer 61 8000 Energy 6 1 9 000 Rents Other than Real Estate 6 2 0000 Insurance & Bonding 6 2 1 000 Bad Debt Expense 6 2 2 000 Freight 6 2 5000 Discounts Losts 6 2 6 000 Procurem ent Card Purchases 6 2 7 000 Other Operating Expense 640000 Trav el 7 4 0000 Depreciation 301 Regular Operat ing Expense 7 2 2 000 Motor Vehicle 303 Mot or Vehicle Purchases Tot al Ex pen di t u r es 1,134,7 16 - 1 56,1 84 84,7 34 1 18,400 1 89,645 3,005 1 ,21 3 3,37 4 - 1,691,27 1 54 5,550 1 3 ,3 03 3 1 ,585 56,1 07 1 ,109 1 0,963 1 2,1 82 - 130,853 - - 474 Georgia Public Broadcasting Expenditures by Sub Class (continued) Account/ Subclass Description 713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 304 Equipment 814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equip Under Capitalization Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support 305 Computer Charges 648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals 306 Real Estate Rentals 871001 Voice/Data Comm Services - GTA Computer Bill 871002 Voice/Data Comm Svcs - GTA Data Network Bill 871003 Voice/Data Comm Svcs-GTA Telecommunications Bill 871000 Voice/Data Comm Svcs (To pay GTA Invoices) Subtotal 872001 Voice/Data Communication Services - Wire/Cable Simple 872002 Voice/Data Communication Services - Wire/Cable Complex 872003 Voice/Data Communication Services - MPLS 872004 Voice/Data Communication Services - Video 872005 Voice/Data Communication Services - Local Service 872006 Voice/Data Communication Services - Long Distance 872007 Voice/Data Com Svcs-Voice Mail & Other Voice Prcsg 872008 Voice/Data Communication Services - PBX 872009 Voice/Data Communication Services - VOIP 872010 Voice/Data Communication Services - Key System 872011 Voice/Data Communication Services - Mobile/Wireless 872012 Voice/Data Communication Services - Other 872000 Voice/Data Comm Svcs (Vendors Non GTA ) Subtotal 307 Telecommunications Total Total Expenditures - - 97,172 10,603 119,178 34,897 421,701 683,551 1,213 3,374 - 4,586 275,707 275,707 119 - 42,938 6,429 4,333 21,355 47,825 123,000 398,706 475 Georgia Public Broadcasting Expenditures by Sub Class (continued) Account/ Subclass Description 723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings 309 Capital Outlay 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 Professional/Technical Services - Computer/IT 852000 Professional/Technical Services - Computer/IT Expenses 312 Contracts 750000 Transfers Out 314 Transfers 690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants 315 Grants TOTAL EXPENDITURES State Funds Federal Funds Other Funds Total Expenditures 13,335 35,000 48,335 - 3,009,392 2,924,967 84,425 Full Time Equivalent Positions Full Time Equivalent Consultants 26.65 1.05 476 Georgia Public Broadcasting Chapter 2, Section B - Expenditures by Application Applications: Team Approach Pro Track ScheduAll Virage Back-Up System ADIC AVID Masstech ENCO CheckPoint Louth Description Consultant FTE's 1.00 - Position FTE's FY 2007 Expenditures 3.55 266,546 - 10,517 0.20 31,027 0.80 79,059 0.10 15,152 0.15 72,411 0.25 35,780 0.15 33,758 0.30 39,678 0.15 37,029 0.05 14,279 TOTAL Applications Expenditures TOTAL Applications Positions TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions TOTAL EXPENDITURES TOTAL POSITIONS 1.00 0.05 1.05 5.70 20.95 26.65 635,254 2,374,138 3,009,392 477 Georgia Public Broadcasting Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) Application A: TEAM APPROACH Program or Sub-Program: Public Broadcast Services Description of Application Function: This application manages the 16 million records plus in our membership database. o Platform/Host: o Operating System: o Database: Sun UNIX Solaris Oracle Annual Volume: Unit of Measure: FY 2007 $266,546 60,000 Members Consultant FTEs: 1.00 Staff FTEs: 3.55 Application B: PRO TRACK Program or Sub-Program: Public Broadcast Services Description of Application Function: Used by PBS to update GPB on all programming that is available. It is incorporated with our on-air automation system. o Platform/Host: o Operating System: o Database: SCO Unit Linux Informix Annual Volume: Unit of Measure: FY 2007 $10,517 135,000 Programs Consultant FTEs: 0.00 Staff FTEs: 0.00 Application C: SCHEDUALL Program or Sub-Program: Education & Technology Services and Public Broadcast Services Description of Application Function: Scheduling of facility, equipment, contracting resources is managed with this software. o Platform/Host: Intel 478 Georgia Public Broadcasting o Operating System: o Database: Win2003 SQL Annual Volume: Unit of Measure: FY 2007 $31,027 2,000 Transactions Consultant FTEs: 0.00 Staff FTEs: 0.20 Application D: VIRAGE Program or Sub-Program: Education & Technology Services and Public Broadcast Services Description of Application Function: Digitizes, indexes and catalogues video and audio content for search and retrieval. o Platform/Host: o Operating System: o Database: Intel Win2000 MySQL Annual Volume: Unit of Measure: FY 2007 $79,059 300 Hours of audio and video Consultant FTEs: 0.00 Staff FTEs: 0.80 Application E: BACK-UP SYSTEM Program or Sub-Program: Education & Technology Services and Public Broadcast Services Description of Application Function: Backup software that allows the IT division to capture an identical copy of data that is needed in case of system failures. o Platform/Host: o Operating System: o Database: Intel Win2000 Flat File Annual Volume: Unit of Measure: FY 2007 $15,152 19 Systems Consultant FTEs: 0.00 Staff FTEs: 0.10 479 Georgia Public Broadcasting Application F: ADIC Program or Sub-Program: Education & Technology Services and Public Broadcast Services Description of Application Function: Provides long term storage and retrieval of broadcast programming content. o Platform/Host: o Operating System: o Database: Intel Win2000 Flat File Annual Volume: Unit of Measure: FY 2007 $72,411 8,151 Programs Consultant FTEs: 0.00 Staff FTEs: 0.15 Application G: MASSTECH Program or Sub-Program: Education & Technology Services and Public Broadcast Services Description of Application Function: Asset management system that controls media movement between playout servers, ADIC and Hitachi. o Platform/Host: o Operating System: o Database: Intel Win2000 Flat File Annual Volume: Unit of Measure: FY 2007 $33,758 1 System Consultant FTEs: 0.00 Staff FTEs: 0.15 Application H: AVID Program or Sub-Program: Education & Technology Services and Public Broadcast Services Description of Application Function: Program editing system. o Platform/Host: o Operating System: o Database: Intel Win2000 Flat File Annual Volume: 6 480 Georgia Public Broadcasting Unit of Measure: FY 2007 $35,780 Systems Consultant FTEs: 0.00 Staff FTEs: 0.25 Application I: ENCO Program or Sub-Program: Education & Technology Services and Public Broadcast Services Description of Application Function: Audio storage and retrieval of broadcast programming content. o Platform/Host: o Operating System: o Database: Intel Win2000 Flat File Annual Volume: Unit of Measure: FY 2007 $39,678 2 Servers Consultant FTEs: 0.00 Staff FTEs: 0.30 Application J: CHECKPOINT Program or Sub-Program: Education & Technology Services and Public Broadcast Services Description of Application Function: Organization's firewall system. o Platform/Host: o Operating System: o Database: UNIX IPSO Not Reported Annual Volume: Unit of Measure: FY 2007 $37,029 4 Servers Consultant FTEs: 0.00 Staff FTEs: 0.15 Application K: LOUTH Program or Sub-Program: Education & Technology Services and Public Broadcast Services Description of Application Function: Playout automation system for broadcast channels - Education and GPB. o Platform/Host: Intel o Operating System: Win2000 481 Georgia Public Broadcasting o Database: Flat File Annual Volume: Unit of Measure: FY 2007 $14,297 3 Device Servers Consultant FTEs: 0.00 Staff FTEs: 0.05 482 Georgia Public Broadcasting Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Scanners Other Wireless Devices DESCRIPTION Compaq PC's, P4, 15 Macs Dell Inspiron & Latitudes Black Diamond (3), Summit (6) Nokia Checkpoint HP 4+, HP 4300 Hubs Exabyte Tape Backup System Cable Analyzer Storage & Video Media Server Systems Projectors QUANTITY 191 79 58 8 17 4 41 33 2 5 1 1 8 7 Total 455 Capitalized Asset Value of IT Equipment: $3,902,322 General Age and Condition of Equipment: Description of condition. 0-4 years old, estimated 25% fair, others good to new 483 State of Georgia Information Technology Expenditures Report Fiscal Year 2007 For Period July 1, 2006 June 30, 2007 Georgia Department of Revenue 0 Georgia Department of Revenue Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision The Department will provide quality customer service and increase compliance through a highly motivated and well-trained workforce empowered by technology. Agency Mission To provide the best customer service and operational performance of any taxing authority in the U.S. including the IRS. Agency Strategic Goals Transform DOR to an enterprise focused service model from the current geographical service delivery model. Expand the deployment and use of the E-File/E-Pay Initiative such that at least 50% of all filings, registrations, payments, and refunds are completed electronically. Completion of all processing of paper payments, refunds, and returns within two weeks of receipt during tax season utilizing expanded resource capacity of people and equipment from the expansion of E-File/E-Pay Initiative. Agency IT Projects PROJECT A: Enterprise Data Warehouse Project Description and Benefit: The purpose of this initiative is to provide the DOR with an enterprise wide data warehouse. An enterprise data warehouse will contain integrated, granular data (having different levels of detail, over periods of time), that will form the 484 Georgia Department of Revenue foundation Discovery Programs to identify non filers, filers that underpay and other sources of additional taxes owed to the state. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $0 Will Need RFP Not Yet Started Project High $21,000,000 State Funds $0 Federal/Other Funds $0 PROJECT B: CTAB Phase II Project Description and Benefit: This initiative enables field collections agents to instantly access taxpayer data from DOR systems for use with on-site remediation of tax issues. The project will deploy tablet PCs which will run a case management application that will display the taxpayer's tax compliance standing in one composite view. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $2,100,000 Construction/Implementation High $2,100,000 State Funds $2,100,000 Federal/Other Funds $0 PROJECT C: Call Center Project Description and Benefit: Provide the ability to more effectively manage and monitor the response to taxpayer inquiries and issues. Note (3 servers and Bell South services) Already spent - not deployed. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $0 Construction/Implementation High $15,000 State Funds $0 Federal/Other Funds $0 PROJECT D: Integrated Tax Project Description and Benefit: A unified solution that presents users a single consistent view of taxpayer information across all tax types and across all business functions (one system, one data, and one view). If provides greater productivity, less support and less time to address customer requests and legislative bills. 485 Georgia Department of Revenue Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $0 RFP Needed Not Yet Started Project High $42,000,000 State Funds $0 Federal/Other Funds $0 PROJECT E: Upgrade to On-line Registration including direct interface to CTR Project Description and Benefit: The streamlining of the interface to CTR, thus eliminating DOR employees from manually keying in the applications that are delivered via this method daily. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $0 Decided Not to Pursue Does Not Meet Business Needs High $100,000 State Funds $0 Federal/Other Funds $0 PROJECT F: Alcohol & Tobacco Compliance Citation System Project Description and Benefit: Benefit: convert access database to a supportable platform and provide additional management reports for execution of citations. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $104,000 Construction/Implementation High $206,000 State Funds $104,000 Federal/Other Funds $0 PROJECT G: Fed / State Partnership Project Description and Benefit: Benefit: electronic filing with Feds on Partnership Tax returns to reduce paper and streamline the process. Project Status Project Priority Lifetime Cost of Project Construction/Implementation High Not Reported 486 Georgia Department of Revenue FY 2007 Total Funding $0 State Funds $0 Federal/Other Funds $0 PROJECT H: Server Virtualization Project Description and Benefit: Benefit: the DOR computer room has reached it's power supply capacity to support servers. In order to add more servers either the power supply had to be upgraded or the servers moved to VM. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $90,000 Complete/Maintenance High $90,000 State Funds $90,000 Federal/Other Funds $0 PROJECT I: SAN Upgrade Project Description and Benefit: Benefit: the current SAN at DOR has reached 95% capacity. Subsequent to cleanup of data, etc. it was determined an upgrade to the SAN and an increase in storage was required. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $620,000 Complete/Maintenance High $620,000 State Funds $620,000 Federal/Other Funds $0 PROJECT J: OCR / Scanner Upgrade Project Description and Benefit: Benefit - Optical Character Recognition will decrease the processing time for tax returns, reduce the number of errors by eliminating manual data entry and streamline the overall returns processing process. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $1,800,000 Complete/Maintenance High $1,800,000 State Funds $1,800,000 Federal/Other Funds $0 487 Georgia Department of Revenue PROJECT K: PRISM / IRP Project Description and Benefit: Benefit: Main focus is to expand IRP base to non-IRP vehicles for safety precautions. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $881,000 Planning/Analysis/Design High $881,000 State Funds $0 Federal/Other Funds $881,000 PROJECT L: Elein Project Description and Benefit: Benefit: reduce printing of titles and streamline the process for handling titles with the lien holders. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $0 Construction/Implementation High $50,000 State Funds $0 Federal/Other Funds $0 PROJECT M: County Tag Printer Project Project Description and Benefit: Benefit: break away from proprietary Kyoceria printers and software and go to industry standard for ease of support. This includes replacing current printers and work stations in the county offices. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $550,000 Construction/Implementation High $2,165,000 State Funds $550,000 Federal/Other Funds $0 PROJECT N: Efile Renewals and Other Payments Project Description and Benefit: Benefit: allows taxpayers to renew certain types of licenses and pay almost any type of tax debt online. Project Status Project Priority Complete/Maintenance High 488 Georgia Department of Revenue Lifetime Cost of Project FY 2007 Total Funding $121,500 $121,500 State Funds $121,500 Federal/Other Funds $0 PROJECT O: SharePoint Executive Portal (including Intranet and Workflow) Project Description and Benefit: Benefit: Platform for new Intranet and workflow. Report features including business dashboards. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $0 Construction/Implementation High $90,000 State Funds Federal/Other Funds $0 $0 PROJECT P: FIFA Inventory Project Description and Benefit: Benefit: provides one automated, consolidated inventory for all DOR FIFA's. Allows for easier research and processing. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Complete/Maintenance High Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT Q: HR Time Keeping System for DOR Project Description and Benefit: Provide an overall time keeping system for DOR. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported RFP Not Needed Not Yet Started Project Medium Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT R: Customer Merge Project Description and Benefit: Benefit: reducing the number of records on the Gratis database in order to enhance processing by merging duplicate customer accounts under different customer ID's. 489 Georgia Department of Revenue Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Construction/Implementation High Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT S: Dealer Inquiry Project Description and Benefit: To move Dealer Inquiry under the support of DOR. This will allow enhanced security and other features as DOR or the Dealer community requires to be handled more efficiently. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Will Not Need RFP Have Not Started Project High Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT T: Backup/Recovery Upgrade Project Description and Benefit: Backup and recovery infrastructure is running out of capacity to match the 50% growth of data and servers over the last 18 months. This project will provide the capacity for current and planned system and data backup. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $750,000 Construction/Implementation High $750,000 State Funds $750,000 Federal/Other Funds $0 PROJECT U: FY08/FY09 MODERNIZED E-FILE (MEF) Project Description and Benefit: Benefit: The IRS is moving from the current e-file method to an updated version starting with tax year 2008. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $76,000 Planning/Analysis/Design High $76,000 State Funds $76,000 Federal/Other Funds $0 490 Georgia Department of Revenue Agency Major IT Accomplishments FIFA Inventory Completed Allows Compliance easy access to FIFA's for analysis. Alcohol, IFTA and Amusement License Renewal for year 2006 - Completed Alcohol and Tobacco Citation and Executive Orders Phase I - Completed SAN Upgrade - Completed Server Virtualization - Completed Customer Merge Phase for Lien Holders - Completed Mask Social Security on All Notices - Completed Commissioner Month End Reports - Complete Rewrite of Compliance Upload Audit Returns - Completed Individual Installment & Debit Pull - Completed New Dynamic DOR website with Search capabilities - Completed Motor Vehicle House Bills Completed - HB 1236 Functionally Located Vehicle, HB 1216 All Terrain Vehicles, HB 363 Government License Plate, HB 710 Special Tags and Fee Changes for Diabetes, Realtors, Veterans, etc. Revenue House Bills Completed - HB 452 Dog and Cat Contribution Printer Project Software Phase - Completed Move existing Web apps off of GTA and rewrite for DOR web systems Completed Internet Tag Renewal OPC Payment Engine Completed Efile - Other Payments - Completed 491 Georgia Department of Revenue Chapter 2, Section A - Expenditures by Sub Class Account/ Subclass Description APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subtotal 501000 Regular Salaries 511000 Overtime 512000 Permanent Hourly 513000 Temporary Labor Fringe Benefits Allocation 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 518000 Unemployment Insurance 519000 Workers' Compensation 520000 Merit System Assessments 598000 Pay for Performance 599000 Lapse 300 Personal Services 610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation 301 Regular Operating Expense 722000 Motor Vehicle 303 Motor Vehicle Purchases Total Expenditures 8,863,798 30,756 72,348 646,649 912,603 1,481,833 42,742 16,684 20,580 12,087,993 36 200 42 34,281 51,377 557 383 97,097 433 31,081 13,322 - 228,809 15,194 15,194 492 Georgia Department of Revenue Expenditures by Sub Class (continued) Account/ Subclass Description 713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 304 Equipment 814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipt Under Capitalization Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support 305 Computer Charges 648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals 306 Real Estate Rentals 871001 Voice/Data Comm Svcs - GTA Computer Bill 871002 Voice/Data Comm Svcs - GTA Data Network Bill 871003 Voice/Data Comm Svcs - GTA Telecommunications Bill 871000 Voice/Data Comm Svcs (To pay GTA Invoices) Subtotal 872001 Voice/Data Communication Services - Wire/Cable Simple 872002 Voice/Data Communication Services - Wire/Cable Complex 872003 Voice/Data Communication Services - MPLS 872004 Voice/Data Communication Services - Video 872005 Voice/Data Communication Services - Local Service 872006 Voice/Data Communication Services - Long Distance 872007 Voice/Data Comm Svcs-Voice Mail & Other Voice Prcsg 872008 Voice/Data Communication Services - PBX 872009 Voice/Data Communication Services - VOIP 872010 Voice/Data Communication Services - Key System 872011 Voice/Data Communication Services - Mobile/Wireless 872011 Voice/Data Communication Services - Other 872000 Voice/Data Comm Svcs (Vendors Non GTA ) Subtotal 307 Telecommunications Total Total Expenditures 464,097 329,561 793,658 136,822 223,470 1,180,413 5,435 2,083,449 (527,895) 3,101,692 1,292,693 - 1,292,693 15,295,391 30,425 2,568,671 17,894,487 - (15,401) 4,897 395,563 571,960 957,019 18,851,506 493 Georgia Department of Revenue Expenditures by Sub Class (continued) Account/ Subclass Description 723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings 309 Capital Outlay 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 Professional/Technical Services - Computer/IT 852000 Professional/Technical Services - Computer/IT Expenses 312 Contracts 750000 Transfers Out 314 Transfers 690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants 315 Grants TOTAL EXPENDITURES State Funds Federal Funds Other Funds Full Time Equivalent Positions Full Time Equivalent Consultants Total Expenditures 42,879 87,776 6,218,434 6,349,089 - 42,720,633 34,909,837 437,527 7,373,270 125.00 38.00 494 Georgia Department of Revenue Chapter 2, Section B - Expenditures by Application Description Applications: CTA (Centralized Taxpayer Accounting) IRP CTR (Centralized Taxpayer Registration) CMS (Correspondence Management System) Individual Tax (IITS / IATS / Inquiry) WTS GEICS Remittance Processing MailCash EFT (Electronic Filing System) Gratis Corporate Tax System DMS (Document Management System) Motor Fuel Property Tax Consultant FTE's 11.00 2.00 4.00 3.00 2.00 1.00 15.00 - Position FTE's 14.00 3.00 3.00 3.00 20.00 1.00 3.00 20.00 3.00 1.00 20.00 19.00 5.00 2.00 6.00 FY 2007 Expenditures 3,172,565 314,212 350,915 350,915 2,358,270 93,855 287,878 1,856,948 350,915 75,196 1,915,224 3,897,808 601,569 234,464 777,027 TOTAL Applications Expenditures TOTAL Applications Positions TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions TOTAL EXPENDITURES TOTAL POSITIONS 38.00 38.00 123.00 2.00 125.00 16,637,762 26,082,871 42,720,633 495 Georgia Department of Revenue Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) Application A: ALCOHOL & TOBACCO ETRACS (EXCISE TAX) Program or Sub-Program: Industry Regulation Description of Application Function: ETRACS - Beer Wholer Processes o Platform/Host: o Operating System: o Database: DOR LAN MS Windows Oracle Annual Volume: Unit of Measure: FY 2007 Not Reported 928; 642; 828,517 Paper returns; E-returns; Rows in database Consultant FTEs: Staff FTEs: Not Reported Not Reported Application B: CORRESPONDENCE MANGEMENT SYSTEM (CMS) Program or Sub-Program: Correspondence Management/Audits Description of Application Function: Scanned images and electronic files related to resolving taxpayer protests. o Platform/Host: o Operating System: o Database: DOR LAN MS Windows Oracle Annual Volume: Unit of Measure: FY 2007 $249,566 48,000; 85,536; 7,070,717; 4,450,263 Converted; Scanned; Resolved; Rows in Application Database; Rows in Image Database Consultant FTEs: 4.00 Staff FTEs: 3.00 Application C: CORPORATE TAX SYSTEM Program or Sub-Program: Returns Processing Description of Application Function: Processes returns (552,580C,600, 600S, 600T, 624, 900), EFT, and estimated payments (602E) o Platform/Host: o Operating System: o Database: DOR LAN MS Windows Oracle 496 Georgia Department of Revenue Annual Volume: Unit of Measure: FY 2007 $3,897,808 299,179 Rows in Database Consultant FTEs: 15.00 Staff FTEs: 19.00 Application D: CENTRALIZED TAXPAYER ACCOUNTING (CTA) Program or Sub-Program: Assessments/Collections/Law Enforcement/Call Handling & Tracking Description of Application Function: Balancing, Refunds, & Assessments for most GA Taxes o Platform/Host: o Operating System: o Database: GTA IBM Mainframe MVS DB2 Annual Volume: Unit of Measure: FY 2007 $3,172,565 4,849,529; 3,129,702; 1,144,836; 480,382,509; 542,976,530 Returns; Refunds; Notices; Rows in Database; Rows in Historical Database Consultant FTEs: 11.00 Staff FTEs: 14.00 Application E: CENTRALIZED TAXPAYER REGISTRATION (CTR) Program or Sub-Program: Correspondence Management/Licenses and Permits/Audits Description of Application Function: Registration, licensing and permitting of individuals & businesses o Platform/Host: o Operating System: o Database: GTA IBM Mainframe MVS DB2 Annual Volume: Unit of Measure: FY 2007 $350,915 2,892,437; 5,006,273; 252,599,259 Maintenance on Business Tax Type; Maintenance on Name & Address; Rows in Database Consultant FTEs: 2.00 Staff FTEs: 3.00 497 Georgia Department of Revenue Application F: DOCUMENT MANAGEMENT SYSTEM (DMS) Program or Sub-Program: Returns Processing/Error Resolution Description of Application Function: Images Major Tax Forms and Provides Web Retrieval Access for Users o Platform/Host: o Operating System: o Database: DOR LAN MS Windows Oracle Annual Volume: Unit of Measure: FY 2007 $601,569 0; 10,318,942; 68,031,549; 82,980,362 Converted; Documents Scanned; Rows in Application Database; Rows in Image Database Consultant FTEs: 0.00 Staff FTEs: 5.00 Application G: ELETRONIC FILING SYSYTEM (EFT) Program or Sub-Program: Money Deposits Description of Application Function: Receives tax payments electronically - posts valid transactions to Mailcash for pickup by CTA and the tax applications. o Platform/Host: o Operating System: o Database: GTA IBM Mainframe MVS DB2 Annual Volume: Unit of Measure: FY 2007 $79,196 2,163; 5,149; 1,340,254; 5,593,587 Motor Fuel; Corporate; Total Transactions; Rows in Database Consultant FTEs: 0.00 Staff FTEs: 1.00 Application H: INDIVIDUAL TAX (IITS/IATS /INQUIRY) Program or Sub-Program: Returns Processing/Error Resolution/Audits/Call Handling & Tracking Description of Application Function: Processes all Individual Income Tax returns (500, 500EZ) including telefile, 2D barcode and ELF o Platform/Host: o Operating System: o Database: DOR LAN MS Windows Oracle 498 Georgia Department of Revenue Annual Volume: Unit of Measure: FY 2007 $2,358,270 1,672,416; 2,455,432; 706,418,732 Paper Returns; E-Returns; Rows in Database Consultant FTEs: Staff FTEs: 3.00 20.00 Application I: MAILCASH Program or Sub-Program: Money Deposits Description of Application Function: Processes money and no-money returns, EFT transactions, and the coupon and check information from RPS o Platform/Host: o Operating System: o Database: GTA IBM Mainframe MVS DB2 Annual Volume: Unit of Measure: FY 2007 $350,915 10,548,161; 234,134,811 Documents Processed; Rows in Database Consultant FTEs: Staff FTEs: 0.00 3.00 Application J: MOTOR FUEL Program or Sub-Program: Returns Processing/Error Resolution Description of Application Function: Processes returns o Platform/Host: o Operating System: o Database: DOR LAN MS Windows Oracle Annual Volume: Unit of Measure: FY 2007 $234,464 10,035; 1,607,535 Records; Rows in Database Consultant FTEs: 0.00 Staff FTEs: 2.00 Application K: PROPERTY TAX Program or Sub-Program: Returns Processing/Error Resolution Description of Application Function: Processes returns, tracks unclaimed property o Platform/Host: DOR LAN o Operating System: MS Windows 499 Georgia Department of Revenue o Database: Oracle Annual Volume: Unit of Measure: FY 2007 $777,027 2,545,927; 25,413; 1,144,247 Records; Returns; Rows in Database Consultant FTEs: Staff FTEs: 0.00 6.00 Application L: REMITTANCE PROCESSING (RPS) Program or Sub-Program: Money Deposits Description of Application Function: Images and processes all paper checks for all major tax types o Platform/Host: o Operating System: o Database: DOR LAN MS Windows Oracle Annual Volume: Unit of Measure: FY 2007 $1,856,948 3,896,225; 124,615,876 Coupons & Checks Processed; Rows in Database Consultant FTEs: 2.00 Staff FTEs: 20.00 Application M: SALES TAX Program or Sub-Program: Local Sales Tax Distributions Description of Application Function: Processing of Sales Tax Returns o Platform/Host: o Operating System: o Database: GTA IBM Mainframe MVS DB2 Annual Volume: Unit of Measure: FY 2007 Not Reported 1,150,345; 7,953; 172,350; 377,905,967 Regular returns; Amended returns; Audit returns; Rows in database Consultant FTEs: Not Reported Staff FTEs: Not Reported Application N: WITHHOLDING Program or Sub-Program: Returns Processing/Error Resolution Description of Application Function: Processes all Withholding tax returns, EFT, and payment vouchers 500 Georgia Department of Revenue o Platform/Host: o Operating System: o Database: DOR LAN MS Windows Oracle Annual Volume: Unit of Measure: FY 2007 $93,855 2,660,817; 2,712,729 Returns; Rows in Database Consultant FTEs: 0.00 Staff FTEs: 1.00 Application O: GRATIS Program or Sub-Program: Motor Vehicle Registration/Titling Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: GTA IBM Mainframe MVS DB2 Annual Volume: Unit of Measure: FY 2007 $1,915,224 1,579,462,045 Rows in Database Consultant FTEs: 1.00 Staff FTEs: 20.00 Application P: IRP Program or Sub-Program: Commercial Truck Registration Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: GTA IBM Mainframe MVS DB2 Annual Volume: Unit of Measure: FY 2007 $314,212 Unknown Unknown Consultant FTEs: 0.00 Staff FTEs: 3.00 Application Q: GEICS Program or Sub-Program: Insurance Compliance Description of Application Function: Not Reported 501 Georgia Department of Revenue o Platform/Host: o Operating System: o Database: GTA IBM Mainframe MVS DB2 Annual Volume: Unit of Measure: FY 2007 $287,878 Unknown Unknown Consultant FTEs: 0.00 Staff FTEs: 3.00 Application R: Unclaimed Property Program or Sub-Program: Not Reported Description of Application Function: Tracks Unclaimed Property o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 Not Reported 24,231,266 Rows in Database Consultant FTEs: Not Reported Staff FTEs: Not Reported Application S: MVD Web Program or Sub-Program: Not Reported Description of Application Function: Tag Renewals, Vehicle Insurance Status, GEICS, Dealer Inquirer, CC Database, Pay IRP Invoice o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 Not Reported 24,691,895 Rows in Database Consultant FTEs: Not Reported Staff FTEs: Not Reported 502 Georgia Department of Revenue Application T: eTax Web Program or Sub-Program: Not Reported Description of Application Function: Alcohol License Status, Unclaimed Property, Where's my Refund, Tax Training Status, Ad Valorem o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 Not Reported 1,057,535 Not Reported Consultant FTEs: Not Reported Staff FTEs: Not Reported Application U: SharePoint Portal Program or Sub-Program: Not Reported Description of Application Function: Documents and Applications o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 Not Reported 1,328,000,032 Rows in Database Consultant FTEs: Not Reported Staff FTEs: Not Reported Application V: OCR (Optical Character Recognition) Program or Sub-Program: Not Reported Description of Application Function: OCR of Individual Tax Returns o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 Not Reported 303,587; 68,031,549 Returns Processed; Rows in Application Database Consultant FTEs: Staff FTEs: Not Reported Not Reported 503 Georgia Department of Revenue Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Storage Area Network Backup Archive Server Tablets Backup Tape Libraries Network Load Balancers Monitors DESCRIPTION Purchased Separately Wireless Devices Capitalized Asset Value of IT Equipment: $1,982,566 General Age and Condition of Equipment: Description of condition. Most hardware is 2 months - 4.5 years old. QUANTITY 27 32 37 6 68 4 1 14 3 2 47 241 504 State of Georgia Information Technology Expenditures Report Fiscal Year 2007 For Period July 1, 2006 June 30, 2007 Georgia Secretary of State 0 Georgia Secretary of State Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision The Vision of the Secretary of State is to be the model for government efficiency, accessibility and value to the taxpayer and public. Agency Mission It is the mission of the Secretary of State to be the most customer friendly government agency while protecting the public confidence by regulating businesses and professions, ensuring the integrity of the electoral process, serving as trustee of current and historical information, and reaching out through educational efforts to empower citizens with a better understanding of government. Through the utilization of Information Technology (IT) strategies, the Agency will deliver better, faster customer service in the most efficient manner. Agency Strategic Goals Provide efficient and effective regulation of businesses and occupations to provide maximum public protection. Provide citizens with optimal participation in the electoral process and ensure integrity throughout the process. Maintain the accountability of government and the rights of the public through a statewide program of records management. Increase awareness of Agency services, program offerings, and information available to the public Increase civic and consumer educational programs. 505 Georgia Secretary of State Provide administrative infrastructure and support (i.e. fiscal, HR, IT, capital projects, etc) to facilitate employees' achievement of Agency mission. Maintain a modern and open technology platform that provides flexibility for future adaptability. Agency IT Projects PROJECT A: Elections Information System Current and Ongoing Project Description and Benefit: Mainframe system that allows counties to enter their supply orders, elections results, and political office information as required. Internal staff also use the system to track the status of candidates and generate reports. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported RFP not needed Complete/Maintenance High Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT B: Voter Registration System (SSVR) - Current Project Description and Benefit: Mainframe system used by various staff members and all 159 counties to track and manage the registered voters in Georgia. The data entry from the voter registration cards is the responsibility of each county. Numerous reports, electors' lists and precinct cards are generated from this information. The Agency receives numerous requests for the raw data from political parties, media, general public, and special interest groups. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported RFP not needed Complete/Maintenance High Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT C: Uniform Electronic Voting System - Current Project Description and Benefit: Every county in the state is conducting elections on the same electronic platform with uniform voting equipment. Included in the project was training 506 Georgia Secretary of State for elections officials and citizens; sufficient resources for troubleshooting/help desk functions during implementation, ballot set up and election day support; and technical training on programming hardware. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Complete/Maintenance High Not Reported State Funds Federal/Other Funds Not Reported Not Reported PROJECT D: Business Registration System System was taken offline May 8, 2007. Project Description and Benefit: The mainframe system provides "real time" access to current and historical information on entities filed with the Corporations Division. Data from the system is "dumped" daily to the corporate information web databases of both the Secretary of State and GeorgiaNet Authority. Thus, access to vast information is quick and efficient. The online system allows updating of entity information without intervention of Division personnel. The integrity of data is enhanced as customers enter information regarding their own particular entity, eliminating the need for mass data entry efforts by the Division. The online system enables information to be updated in less than 24 hours, the time period between entry by the customer and transference of the data to the mainframe system. "Paper" filings require a minimum of one week between filing and updating of information, and often result in a "wait" of several weeks. The online system is the conduit for nearly 300 electronic commerce transactions each day, transactions that would have required the processing of individual small denomination payments of $10 to $75. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported RFP not needed Complete/Maintenance High Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT E: ABEL Securities System - Current - System was taken offline June, 2004. Project Description and Benefit: The system is web-based so access to the system can be done off-site by the user. System is no longer in place in the Securities and Business Registration Division. They are now running License 2000. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Decided not to pursue Low Not Reported State Funds Federal/Other Funds Not Reported Not Reported 507 Georgia Secretary of State PROJECT F: SOS Web Site Development and Maintenance - Current Project Description and Benefit: This project includes the day to day maintenance of all hardware used in the SOS data center to accomplish the agency mission. Items included in this project hardware, software and maintenance are maintaining the 90+ servers, core router, ASA device, firewalls, etc. The agency replacement cycle for servers is every 5 years. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Complete/Maintenance High Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT G: Archives Tower Records Information Management (TRIM) Software Project - Current Project Description and Benefit: This project provides unilateral control of state agency records. This records management system reduces lost or misplaced information and reduces reference time. The system provides for tracking of records during the entire life cycle of the record. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Complete/Maintenance High Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT H: Georgia HOMEPLACE - Current Project Description and Benefit: Improved accessibility, distribution and control of archival documents. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Complete/Maintenance High Not Reported State Funds Federal/Other Funds Not Reported Not Reported PROJECT I: Archives VOYAGER Software Project - Current Project Description and Benefit: Improved accessibility, distribution and control of archival collections. Information compiled in VOYAGER is in a compatible format with other libraries and historical repositories. 508 Georgia Secretary of State Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Complete/Maintenance High Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT J: SOS Microsoft Enterprise Licensing for Internal Desktops Current and Ongoing Project Description and Benefit: Agency is complete Microsoft shop that leverages the state wide contract with Microsoft for all desktop software. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Complete/Maintenance Medium Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT K: LICENSE 2000 & MYLICENSE Project - Current and Ongoing Project Description and Benefit: This project will improve functionality by providing a database that enables PLB staff to license applicants and track licensees. It improves workforce performance by its nature as a relational database. Successful implementation of License 2000 and Mylicense in April 2002. Successful implementation of License 2000 and Mylicense for Securities and Business Regulation in June 2004. Two divisions are now on the same Enterprise solution. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Complete/Maintenance Low Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT L: Uniform Electronic Poll book- Current and Ongoing Project Description and Benefit: Successful statewide implementation of new electronic poll books for use in each precinct on Election Day. The new tablet based poll books were used in each of the 3000+ polling locations throughout the state for the July 2006 primary election. Each poll book contains the entire state VR database as well as each ballot combination for each county. By using the electronic poll book, the check-in process is more efficient. It also allows poll workers to direct voters who go to the wrong precinct to the correct one. A primary benefit of using the poll books is in the speed with which credit for voting can be uploaded to the VR mainframe. The credit for voting process was manual prior to this roll 509 Georgia Secretary of State out and had to be performed at the local level. The new process is automated and run at the state level. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Complete/Maintenance High Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT M: Day to day maintenance and upgrades - Current Project Description and Benefit: Continuous upgrades and maintenance benefit all staff by providing with the latest technology. Through the use of the latest technology, employees are able to provide better, faster customer service, which benefits the general public. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Complete/Maintenance High Not Reported State Funds Federal/Other Funds Not Reported Not Reported PROJECT N: Real time information access for field personnel - Current and Ongoing Project Description and Benefit: Successfully completed setup of mcheck product for PLB. Mcheck will allow field investigators the ability to perform electronic investigations in the field that will synch up with License 2000. Go live in production was August 2006. However, field investigators and inspectors need additional access with managers and supervisors. We will be deploying 50+ blackberry units with GPS capabilities to provide real time access for managers to their field personnel. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Construction/Implementation High Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT O: Reengineer Voter Registration System - FY 2009 Project Description and Benefit: The agency will explore a solution that will synchronize with other state data sources such are motor vehicles, death information, and felonious incarcerations. The system will need the capability to identify and eliminate duplicate registrations. The project would include the deployment of state of the art equipment to all counties. A component of the system would be the standardization of data in all counties for the purpose of redistricting and processing data against the National Change of Address 510 Georgia Secretary of State databases. It is anticipated that the counties would benefit from a comprehensive voter registration system. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported RFE Needed Planning/Design/Analysis High Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT P: Document Imaging/ Records Management Program - Future Project Description and Benefit: This project has a number of benefits. Currently large volume files, especially those dealing with individual licensees, will be converted to a digital format. This will allow quicker review and analysis, speedier evaluation and investigation, with increased consumer protection by shrinking the time from initial application for licenses to license review and approval. Using digital images will allow the SOS to more conveniently distribute information from our records, especially in our Archives and library programs, to citizens, other agencies and private sector as applicable. Storage costs for our large volume files will be reduced as we gradually eliminated paper as the primary storage medium for current files and move to digital files. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported RFP Needed Planning/Analysis/Design High Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT Q: Establish a Truly Centralized, Fully Integrated Voter Registration System - Future Project Description and Benefit: Design, implement and maintain an enhanced voter registration database to provide a truly universal and fully-integrated statewide voter registration system. This will be updated regularly and be fully accessible to the counties. Counties will continue to register voters into the system, while the system will support these efforts by automatically verifying the new registrant's voter eligibility. The time and cost to implement new system will be shared with county offices. The main advantage of moving to a client-server system is increased functionality and significant operating cost savings. This rollout will be a 2 year phased in approach. Project Status Project Priority Lifetime Cost of Project RFP Needed Planning/Analysis/Design High Not Reported 511 Georgia Secretary of State FY 2007 Total Funding Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT R: IT On-line corporate filing system - FY 2006 Project Description and Benefit: The online system eliminates the need to manually process registrations by lockbox and/or Division staff. Integrity of data is enhanced as individual customers verify their own work, as opposed to staff attempting to interpret handwritten submissions. Payment is received by the state immediately, versus a "lag time" of up to a month that can be required to process paper registrations during the peak registration season, which extends from January 1 to April 1 annually. Online filings can be certified from individual PCs, eliminating the need to retrieve, copy and attach a certificate to a paper filing. Online payments greatly reduce the number of "bad checks" received by the Division. Payments are small denomination ($15 or $25), an amount that is not cost effective to the state when processed manually. Approximately 90 seconds is needed to manually process an annual registration filing. New client server based COTS product implementation began July 2004 that will include this functionality Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Complete/Maintenance High Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT S: Provide for a Voter Verifiable Paper Audit Trail on all Electronic Voting Machines, Audits and Software - Future Project Description and Benefit: Voters should have the ability to review their ballot both electronically and manually on paper, with the opportunity to correct their ballot, before it is officially cast. Unfortunately, the electronic voting machines currently used in Georgia's elections are already obsolete and cannot feasibly be retrofitted with a Voter Verifiable Paper Audit Trail (VVPAT) device. Therefore, implementing VVPAT will require the replacement of all of the current voting machines. The lifecycle of the electronic voting machines dictate new machines by 2010, but the specific platform will be determined by federal mandates. Please note that no federal funding may be available to fund the mandate. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Planning/Analysis/Design High Not Reported State Funds Not Reported Federal/Other Funds Not Reported 512 Georgia Secretary of State PROJECT T: Elections Staff and Poll Worker Training and Recruitment - Future Project Description and Benefit: With the new voting equipment and the increasing complexities of our elections process, there is an ever-increasing need for professional training and enhanced expertise. The Secretary of State's office will work with county elections officials to improve training for poll workers and local election employees. Georgia must have elections staff and poll workers that are well trained in procedures and processes and also in how to effectively deal with problems on Election Day. The state and county offices will partner for consistent pollworker training. The costs to implement will be prorated among 160 users (the 159 counties and state). Online training classes will be used to supplement in person training. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Will need RFP Planning/Analysis/Design Medium Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT U: Implement Additional Security Measures for Electronic Voting Machines and System - Future Project Description and Benefit: There are numerous measures in place to ensure the security of the existing voting machines and to prevent tampering. However, there are additional security measures that must be put into place. Currently, the "hashing" program which is the process of verifying that the software system on the server at the county level has not been corrupted or tampered with -- is an optional process at the county level. These servers create the memory cards that are used in the voting machines on Election Day. This process should become mandatory with each and every server undergoing the hashing program just prior to an election and before the memory cards are created. Those servers and machines must then be locked down after testing for use on Election Day. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Planning/Analysis/Design Not Reported Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT V: Digital Archives - Future Project Description and Benefit: The Georgia Archives is working to develop a digital archives system to preserve the historical digital records of Georgia government. As outlined in the Vision Statement, this system will allow state agencies to transfer digital content so that it can be preserved, managed, and accessed by both the agency and the public. This proposed digital archives system will form the core of the Georgia Archives future operations. Included 513 Georgia Secretary of State in the digital archives system will be all eligible digital content created and maintained by state government. This content will be entered into the system and then authenticated and described according to Georgia Archives metadata and document creation standards. Content will be available for web searching and Internet viewing, downloading, and printing, or other dissemination methods. We are planning for system implementation December 2008. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Planning/Analysis/Design High Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT W: Pilot DAG - Future Project Description and Benefit: To work in partnership with Microsoft to design and implement a pilot digital archives system. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Planning/Analysis/Design High Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT X: Local Government Evaluation Tool - Future Project Description and Benefit: Web-based survey of local government record keeping practices that will allow the Archives to evaluate the impact of services/programs directed towards local governments Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Planning/Analysis/Design Medium Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT Y: DAG Access Portal - Future Project Description and Benefit: To design and implement a web portal from which agencies and members of the public can access the historical digital records of Georgia government Project Status Project Priority Planning/Analysis/Design High 514 Georgia Secretary of State Lifetime Cost of Project FY 2007 Total Funding Not Reported Not Reported State Funds Not Reported Federal/Other Funds Not Reported Agency Major IT Accomplishments Business Registration System (New) - Implemented May 8, 2006 In May 2006, implemented new COTS client/server based application to handle the back office processing of the Corporations division. In addition to the processing and workflow enhancements, the application includes a sophisticated document imaging module. With more than 2.5 million records and images now available online, Georgians can easily and conveniently research and view the articles and application documents of most companies created after 1997. A new virtual "shopping cart" feature also allows customers to make a single payment for multiple transactions. These new online offerings further expand the Corporations Division's already substantial suite of ecommerce offerings and will result in substantial savings to Georgia taxpayers. An immediate savings of $300,000 per year will be achieved by removing the corporate database from the state's mainframe computer system and managing the data in-house. IT On-line corporate filing system - FY 2007 The Secretary of State's Corporations Division, the first in the nation to offer corporate entities the option of renewing registrations online, has once again enhanced its online services making e-commerce transactions even more convenient for the division's corporate customers. Limited Liability Companies (LLCs) can file initial business creation documents online and that same option will soon be available to all for-profit and nonprofit Georgia corporations. Georgia is one of the first states in the nation to offer this service to corporate customers. Customers who choose to file online can have their new LLC filing processed the day it is received. Day to day maintenance and upgrades - Current Implemented new monitoring tools and reports for management to track productivity in COTS software packages used in Corporations, PLB and SBR. These reports are house on the agency's intranet site so management can access the data any time when on the agency's network. The reporting capabilities of the new systems have been the driving force behind improved customer service. Managers can dynamically adjust resources as work volume fluctuates throughout the day or week. Internally implemented off site disaster recovery/backup procedures through the purchase of additional Dell Hardware and MS software. In February, IT staff 515 Georgia Secretary of State implemented a real off site disaster recovery/backup procedure to mitigate any potential data loss. Through the use of Microsoft's DPM product, we are currently backing up Atlanta data to Macon and Macon data to Atlanta, via our high speed MPLS connection. We were in desperate need of a backup solution that met the requirements of the Department of Audits for "off site". (greater than 30 miles) The new set up has been very successful with no data loss since go live in February. Successfully developed phase 1 of the inventory database for use by the Administration division. The web based application was developed internally by staff. This application will allow purchasing coordinators in each division the ability to track and manage their IT inventory. It will handle new purchases, relocated equipment and surplused equipment. System Automation Project - Current and ongoing Internally developed new web based management reporting tools for PLB and SBR on the SOS intranet site. Management requested reporting tools that would measure user productivity. The IT staff took the ball and ran with it. We now have 20+ web based reports on our site that managers used to daily track user performance. Since posting these real time reports, productivity in these two divisions has noticeably increased. Implemented automatic email notification to PLB applicants that the agency has received their application and when the license is acted upon. This application was developed internally by staff. Each night, we email all new applicants that submit a new application for review. The email contains a link that allows the applicant to track the status of their application online. The status tracking feature shows each step of the review process and the status of each item. Once the application review is complete, and a license is issued, the applicant is emailed again to let them know the action has been taken on their application. A link is reported to our verification site to confirm their licensure. This feature has been a huge hit and brought a commercial look and feel to our customers. Business Registration System (New) Implemented May 8, 2006 Implemented automatic email notification to Corporations applicants that the agency has received their application and when the application is acted upon. This application was developed internally by staff. Each night, we email all new corporate filers that submit a new filing for review. The email contains a link that allows the filer to track the status of their filing online. Once the file review is complete and approved, the filer is emailed again to let them know the action has been taken on their filing. A link is provided to our verification site to confirm their filing status. This feature has been a huge hit and brought a commercial look and feel to our customers. Real time information access for field personnel - FY 2004 Successfully completed setup of mcheck product for PLB. Mcheck will allow field investigators the ability to perform electronic investigations in the field that will synch up with License 2000. Implemented in production in September, 2006. 516 Georgia Secretary of State SOS Web Site Development and Maintenance - Current Internally developed new HR intranet site for use by all staff. The new site provides a one stop shop for staff HR needs. Included in the new site are all policies and forms, contact information, news and events, training information, and benefit information. The response from employees for the new site has been very positive. Uniform Electronic Voting System - Current Successful statewide implementation of new electronic poll books for use in each precinct on Election Day. The new tablet based poll books were used in each of the 3000+ polling locations throughout the state for the July 2006 primary election. Each poll book contains the entire state VR database as well as each ballot combination for each county. By using the electronic poll book, the check-in process is more efficient. It also allows poll workers to direct voters who go to the wrong precinct to the correct one. A primary benefit of using the poll books is in the speed with which credit for voting can be uploaded to the VR mainframe. The credit for voting process was manual prior to this roll out and had to be performed at the local level. The new process is automated and run at the state level. 517 Georgia Secretary of State Chapter 2, Section A - Expenditures by Sub Class Account/ Subclass Description APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subtotal 501000 Regular Salaries 511000 Overtime 512000 Permanent Hourly 513000 Temporary Labor Fringe Benefits Allocation 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 518000 Unemployment Insurance 519000 Workers' Compensation 520000 Merit System Assessments 598000 Pay for Performance 599000 Lapse 300 Personal Services 610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation 301 Regular Operating Expense 722000 Motor Vehicle 303 Motor Vehicle Purchases Total Expenditures 553,202 40,084 57,589 93,451 1,911 746,237 - 518 Georgia Secretary of State Expenditures by Sub Class (continued) Account/ Subclass Description 713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 304 Equipment 814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equip Under Capitalization Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support 305 Computer Charges 648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals 306 Real Estate Rentals 871001 Voice/Data Communication Svcs - GTA Computer Bill 871002 Voice/Data Comm Svcs - GTA Data Network Bill 871003 Voice/Data Comm Svcs - GTA Telecommunications Bill 871000 Voice/Data Comm Svcs (To pay GTA Invoices) Subtotal 872001 Voice/Data Communication Services - Wire/Cable Simple 872002 Voice/Data Communication Services - Wire/Cable Complex 872003 Voice/Data Communication Services - MPLS 872004 Voice/Data Communication Services - Video 872005 Voice/Data Communication Services - Local Service 872006 Voice/Data Communication Services - Long Distance 872007 Voice/Data Comm Svcs-Voice Mail & Other Voice Prsng 872008 Voice/Data Communication Services - PBX 872009 Voice/Data Communication Services - VOIP 872010 Voice/Data Communication Services - Key System 872011 Voice/Data Communication Services - Mobile/Wireless 872012 Voice/Data Communication Services - Other 872000 Voice/Data Comm Svcs (Vendors Non GTA ) Subtotal 307 Telecommunications Total Total Expenditures 200,230 200,230 4,577 28,531 169,511 35,074 141,727 118,591 498,011 1,166,158 116,874 374,814 1,657,846 12,955 24,507 3,319 34,407 15,997 91,185 1,749,031 519 Georgia Secretary of State Expenditures by Sub Class (continued) Account/ Subclass Description 723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings 309 Capital Outlay 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 Professional/Technical Services - Computer/IT 852000 Professional/Technical Services - Computer/IT Expenses 312 Contracts 750000 Transfers Out 314 Transfers 690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants 315 Grants TOTAL EXPENDITURES State Funds Federal Funds Other Funds Full Time Equivalent Positions Full Time Equivalent Consultants Total Expenditures - 105,706 22,360 128,066 - 3,321,575 16.00 3.00 520 Georgia Secretary of State Chapter 2, Section B - Expenditures by Application Description Applications: Elections Information system Voter Registration system Uniform Electronc Voting system Business Registration system Systems Automation Tower Records Information Management (TRIM) Administration Network Support and Helpdesk Agencies Attached for Administrative Purposes Consultant Position FTE's FTE's 1.00 1.00 1.00 3.00 1.00 1.00 3.00 4.00 1.00 3.00 FY 2007 Expenditures 78,798 980,170 118,196 188,587 519,727 248,034 927,015 216,048 TOTAL Applications Expenditures TOTAL Applications Positions TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions TOTAL EXPENDITURES TOTAL POSITIONS 3.00 3.00 16.00 - 16.00 3,321,575 - 3,321,575 521 Georgia Secretary of State Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) Application A: ELECTIONS INFORMATION SYSTEM Program or Sub-Program: Elections Administration Description of Application Function: GTA administered system - Elections Information System - provides information such as number of elections, number state campaign disclosure reports filed, State financial disclosures, number of campaign committee registrations filed, number of candidate declarations of intent filed, number of non candidate committees filed, number of county officers information filed, number of county/municipal committees filed, number of registration applications submitted, number of commissions issued, number of certifications of enrolled acts, number of certifications issued and of identification cards issued. o Platform/Host: o Operating System: o Database: Mainframe Z/OS 1.4 VSAM, DB2 Tablebase Annual Volume: Unit of Measure: FY 2007 $78,798 17,205 Number of Candidate and Non-Candidate in systems. Consultant FTEs: Staff FTEs: 1.00 1.00 Application B: VOTER REGISTRATION SYSTEM Program or Sub-Program: Elections - National Voter Registration System Description of Application Function: GTA Administered system - National Voter Registration System Mainframe system - the number of voter registrations - CPU changes, file maintenance, and storage costs. The system is also used by county voter registration officials. The system requires a lot of development costs yearly and there are productions costs for reports and tapes required by county registration offices, candidates for office and press. Volume is the number of records maintained by the system @1 record for registered active and inactive voter. o Platform/Host: o Operating System: o Database: Mainframe Z/OS 1.4 VSAM, DB2 Tablebase Annual Volume: Unit of Measure: 6,179,696 Number of Active and Inactive Registrants 522 Georgia Secretary of State FY 2007 $980,170 Consultant FTEs: 1.00 Staff FTEs: 3.00 Application C: UNIFORM ELECTRONC VOTING SYSTEM Program or Sub-Program: Elections-SUEV Voter Ed. & Technical Support Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Mainframe Z/OS 1.4 VSAM, DB2, Tablebase Annual Volume: Unit of Measure: FY 2007 $118,196 Not Reported Not Reported Consultant FTEs: 1.00 Staff FTEs: 1.00 Application D: BUSINESS REGISTRATION SYSTEM Program or Sub-Program: Corporations Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Mainframe Z/OS 1.4 VSAM Annual Volume: Unit of Measure: FY 2007 $188,587 1,316,481 Number of All Registrants including all statuses Consultant FTEs: Staff FTEs: 0.00 3.00 Application E: SYSTEMS AUTOMATION Program or Sub-Program: Professional Licensing Boards/Securities Description of Application Function: Provide all system functionality used in the administration of the states 38 licensing boards. o Platform/Host: o Operating System: o Database: Client Server Windows Enterprise Server 2000/2003 SQL Server 523 Georgia Secretary of State Annual Volume: Unit of Measure: FY 2007 $519,727 941,873; 148,292 # active/inactive licensees, # web transactions Consultant FTEs: Staff FTEs: 0.00 4.00 Application F: TOWER RECORDS INFORMATION MANAGEMENT (TRIM) Program or Sub-Program: Archives Description of Application Function: Records management application was developed by Tower Software. Georgia Division of Archives and History's application includes two databases, Records Center TRIM, launched in May 2000 and TRIM Inventory, launched in June 2000. Current license is for 30 seats. Records Center TRIM identifies state agency records stored in the State Records Center by container and tracks physical location, ownership, retention, and disposition. Initial software purchase for Records Center TRIM and was made in conjunction with the Dept. of Community Affairs in a joint project to manage DCA's paper records. DCS has its own TRIM database to manage DCA records before transferring them to the State Records Center. DCA records management officer has access to Records Center TRIM to request their records from the Records Center. Records Center database currently consists of 116,526 records. Staff continues to add records, goal is to input all 192,000 containers stored in the Records Center. o Platform/Host: o Operating System: o Database: Client Server Enterprise Server SQL Annual Volume: Unit of Measure: FY 2007 $248,034 261,457; 199,207 Records; Inventory Consultant FTEs: 0.00 Staff FTEs: 1.00 Application G: GEORGIA HOMEPLACE - UNIVERSITY OF GEORGIA Program or Sub-Program: Archives Description of Application Function: Not Reported. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: Not Reported Not Reported 524 Georgia Secretary of State FY 2007 $31,947 Consultant FTEs: Not Reported Staff FTEs: Not Reported Application H: VOYAGER - UNIVERSITY OF GEORGIA Program or Sub-Program: Archives Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 Not Reported Not Reported Not Reported Consultant FTEs: Not Reported Staff FTEs: Not Reported Application I: ADMINSTRATION NETWORK SUPPORT AND HELPDESK Program or Sub-Program: Apportioned to all Divisions Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Client/Server Various Various Annual Volume: Unit of Measure: FY 2007 $927,015 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 3.00 Application J: ADMINISTRATION WEB DEVELOPMENT Program or Sub-Program: Apportioned to All Divisions Description of Application Function: Not Reported o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Not Reported 525 Georgia Secretary of State Unit of Measure: FY 2007 Not Reported Not Reported Consultant FTEs: Not Reported Staff FTEs: Not Reported 526 Georgia Secretary of State Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Other Wireless Devices DESCRIPTION Reported by GTA Dell Various models Dell Various models Dell Various models GTA Owned Cisco 2950, 4006, 3850, 4500 Cisco PIX 515, 501 Fujitsu High Speed Scanner Scantron Scanner Fujitsu & Kodak Desktop Scanners Tablet PCs - HP Laptop Mobile Printers QUANTITY 350 50 90 33 8 60 250 5 1 31 25 25 928 Capitalized Asset Value of IT Equipment: $ 65,955 General Age and Condition of Equipment: Description of condition. The Office of Secretary of State currently is on a four year replacement cycle for workstation computers. Therefore, one-fourth of the PC equipment is less than 4 years old, one-fourth of the PC equipment is less than 3 years old, one-fourth of the PC equipment is less than 2 years old, and the final fourth of PC equipment is less than 1 year old. 527 State of Georgia Information Technology Expenditures Report Fiscal Year 2007 For Period July 1, 2006 June 30, 2007 Georgia Soil & Water Conservation Commission 0 Georgia Soil & Water Conservation Commission Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision Future Generations of Georgians enjoying abundant soil and water resources. Agency Mission The Georgia Soil and Water Conservation Commission provides soil and water resource information; education; technical, financial and planning assistance; and program oversight to locally led soil and water conservation districts; landowners/users, and local, state, and federal governments to maintain, conserve and wisely use the soil and water resources for all Georgians. Agency Strategic Goals Services are improved and expanded for conservation and enhancement of soil and water resources on Georgia's Agricultural Lands. The District sponsored 357 USDA-constructed flood control watershed dams in Georgia are compliant with the GA Safe Dams Act. The Conservation of Agricultural Water Supplies Program will provide accurate permitted agricultural water use information and increase the use of water saving techniques. The erosion control education and certification program will be implemented and will meet the intent of the law and the needs of stakeholders. Natural Resource Conservation Education reaches more Georgia citizens. The commission's workforce capacity will improve in order to execute timelier implementation of technical and financial assistance programs. 528 Georgia Soil & Water Conservation Commission Technical assistance to landowners and other stakeholders will be improved with researchbased information that will enhance resource decision-making. Agency IT Projects PROJECT A: Network storage & backups in all offices Project Description and Benefit: Install Network Attached Storage (NAS) in 5 remote locations (purchased with last year's funds.) NAS boxes will keep local copies of individual and shared files. Overnight backup processes will pull data to Athens/Dawson locations for backup to tape. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $3,160 Not Reported Medium Not Reported State Funds $0 Federal/Other Funds $3,160 PROJECT B: Ag Water Meter database and application modifications Project Description and Benefit: Database and application begun last year are in production. Additional features to be delivered before application can be considered complete. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Not Reported High Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT C: Increased security measures Project Description and Benefit: Based on State and Federal requirements, firewalls will be hardened, passwords will be strengthened and bandwidth usage monitored. Additional steps will be taken as revised requirements are issued by GTA. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Not Reported High Not Reported State Funds Not Reported Federal/Other Funds Not Reported 529 Georgia Soil & Water Conservation Commission PROJECT D: GeoDatabase Server Project Description and Benefit: Installation of dedicated database server for GIS data and applications. Server (purchased with last year's funds) will reside in Athens and serve baseline data to GIS staff in locations statewide. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $5,413 Not Reported Medium Not Reported State Funds $0 Federal/Other Funds $5,413 Agency Major IT Accomplishments Not Reported 530 Georgia Soil & Water Conservation Commission Chapter 2, Section A - Expenditures by Sub Class Account/ Subclass Description APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subtotal 501000 Regular Salaries 511000 Overtime 512000 Permanent Hourly 513000 Temporary Labor Fringe Benefits Allocation 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 518000 Unemployment Insurance 519000 Workers' Compensation 520000 Merit System Assessments 598000 Pay for Performance 599000 Lapse 300 Personal Services 610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation 301 Regular Operating Expense 722000 Motor Vehicle 303 Motor Vehicle Purchases Total Expenditures 76,002 5,223 1,140 2,853 147 85,365 - 531 Georgia Soil & Water Conservation Commission Expenditures by Sub Class (continued) Account/ Subclass Description Total Expenditures 713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 304 Equipment - 814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Capitalization Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support 28,992 13,447 7,729 1,690 305 Computer Charges 51,858 648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals 306 Real Estate Rentals - 871001 Voice/Data Communication Services - GTA Computer Bill 871002 Voice/Data Communication Services - GTA Data Network Bill 871003 Voice/Data Communication Services - GTA Telecommunications B 871000 Voice / Data Communication Services (To pay GTA Invoi 872001 Voice/Data Communication Services - Wire/Cable Simple 872002 Voice/Data Communication Services - Wire/Cable Complex 872003 Voice/Data Communication Services - MPLS 872004 Voice/Data Communication Services - Video 872005 Voice/Data Communication Services - Local Service 872006 Voice/Data Communication Services - Long Distance 872007 Voice/Data Communication Services - Voice Mail 872008 Voice/Data Communication Services - PBX 872009 Voice/Data Communication Services - VOIP 872010 Voice/Data Communication Services - Key System 872011 Voice/Data Communication Services - Mobile/Wireless 872012 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Vendors OTHER 18,889 19,183 38,072 12,739 6,942 19,681 307 Telecommunications Total 57,753 532 Georgia Soil & Water Conservation Commission Expenditures by Sub Class (continued) Account/ Subclass Description 723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings 309 Capital Outlay 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 Professional/Technical Services - Computer/IT 852000 Professional/Technical Services - Computer/IT Expenses 312 Contracts 750000 Transfers Out 314 Transfers 690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants 315 Grants TOTAL EXPENDITURES State Funds Federal Funds Other Funds Full Time Equivalent Positions Full Time Equivalent Consultants Total Expenditures - - 194,975 36,003 45,591 113,381 2.00 - 533 Georgia Soil & Water Conservation Commission Chapter 2, Section B - Expenditures by Application Applications: Description Not Reported Consultant Position FTE's FTE's FY 2007 Expenditures TOTAL Applications Expenditures TOTAL Applications Positions TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions TOTAL EXPENDITURES TOTAL POSITIONS - - - 194,975 - 2.00 194,975 - 2.00 534 Georgia Soil & Water Conservation Commission Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) Not Reported 535 Georgia Soil & Water Conservation Commission Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Scanners Plotter Wireless Devices DESCRIPTION QUANTITY 51 37 7 3 5 8 14 35 8 1 169 Capitalized Asset Value of IT Equipment: Not Reported General Age and Condition of Equipment: Description of condition. Not Reported. 536 State of Georgia Information Technology Expenditures Report Fiscal Year 2007 For Period July 1, 2006 June 30, 2007 Georgia Student Finance Commission 0 Georgia Student Finance Commission Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision To be the premier provider of Student Loans, Scholarships, Grants, and Educational Services to Georgians seeking post secondary education. Agency Mission To promote and increase access to education beyond high school for Georgians. Agency Strategic Goals Improve the awareness of all Georgians as to the opportunities available to achieve post secondary education. Improve the customer service provided to all customers who do business with GSFC. Expand the financial aid offerings available to Georgia students and parents. Educate all students and parents for responsible financial management as it relates to loan repayment and default. Expand the loan market share, profitability, and financial position of GSFC. Expand the use of technology to both deliver services and improve operational efficiencies. Implement Transcript Exchange & New HOPE GPA Statewide. Improve Customer Satisfaction with the services provided by GSFC. 537 Georgia Student Finance Commission Agency IT Projects PROJECT A: Document Management System Project Description and Benefit: Provide the infrastructure to automate the flow of paperwork throughout the organization, provide electronic storage and retrieval of images as well as electronic reporting. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $200,000 Complete/Maintenance High $330,000 State Funds $75,000 Federal/Other Funds $125,000 PROJECT B: Hope Invoicing System Project Description and Benefit: Enhance the controls and enforcement of all necessary Hope regulations and assure that all funds disbursed are fully controlled and audited. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $115,000 Complete/Maintenance High $115,000 State Funds $0 Federal/Other Funds $115,000 PROJECT C: New Scholarships & Grants System Project Description and Benefit: With the new Hope Scholarship program regulations new information will be necessary to manage and control the process. A completely new database design will replace the current old application. Project Status Project Priority Lifetime Cost of Project Complete/Maintenance High $500,000 FY 2007 Total Funding State Funds Federal/Other Funds $350,000 $0 $350,000 PROJECT D: Establish Data Warehouse Project Description and Benefit: With the new emphasis on integrating our major businesses and our ability to consolidate reporting for management purposed, a consolidated database is required to integrate the data for reporting purposes. 538 Georgia Student Finance Commission Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $5,000 RFP Not Needed Planning/Analysis/Design Low $100,000 State Funds $0 Federal/Other Funds $5,000 PROJECT E: Application Standardization Initiative Project Description and Benefit: Project encompasses the development of a single on line web based application process to replace the many manual applications by which GSFC receives requests for both Scholarships & Grants and Non FFELP Loans. In addition, the project will provide automated eligibility checks for both GSFC and schools to determine eligibility for the programs. Post initial implementation, enhancements for applicant status lookup, school data error correction, and school application entry are being developed. Additional scholarships and loans are being added as their edit requirements are finalized.. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $355,000 Construction/Implementation Complete/Maintenance High $500,000 State Funds $0 Federal/Other Funds $355,000 PROJECT F: Customer Relationship Management System Project Description and Benefit: Provide Enterprise Contact Management repository to assist Customer Service, Sales, & Marketing. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $70,000 Construction/Implementation Complete/Maintenance Medium $100,000 State Funds Federal/Other Funds $25,000 $45,000 PROJECT G: Transcript Exchange & New HOPE GPA Project Description and Benefit: Define requirement, design, develop, and deploy the capability to capture transcripts at all 600 Georgia High Schools. Define the methodology, design, develop, test and implement the database and software to calculate the standard HOPE GPA as mandated by law for 2007 HOPE Awards. Project Status Construction/Implementation 539 Georgia Student Finance Commission Project Priority Lifetime Cost of Project FY 2007 Total Funding $450,000 High $1,000,000 State Funds $0 Federal/Other Funds $450,000 PROJECT H: DOE Career Pathways Project Project Description and Benefit: Expands GAcollege411 to include career assessment, career choices, and portfolio of interests. In a joint venture under the Alliance of Education Leaders GSFC, USG, DTAE, DOL and Georgia Department of Education are deploying a new Career Planning function on GAcollege411. Complete functional specifications are under development to define the desired solution. Use of outside solutions, existing XAP capabilities, as well as custom development may be included in the ultimate solution. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $0 RFP needed Planning/Analysis/Design Medium $2,000,000 State Funds $0 Federal/Other Funds $0 Agency Major IT Accomplishments Standardized Application System (GSFApps) Designed, developed, and deployed enhancements to Standardized Online Application System for all GSFC State Programs Enhancements include online status look up by applicant, correction of some data check errors at the college, and processing of paper applications by the schools (optional). Transcript Exchange & HOPE GPA Defined Requirements to capture all high school transcripts for use in calculating 2007 HOPE GPA as mandated by law. Worked closely with XAP Corporation to provide the Transcript Repository and Post Secondary Transcript Interfaces. Developed Deployment plan to extract transcript data from each of the 90,000 students, 600 high schools and 35 SIS utilized in GA. Designed and developed transcript tracking database to ability to monitor deployment status of the 600 schools. Designed and developed transcript database to provide base for the system to calculate the GPA from the electronic 540 Georgia Student Finance Commission transcripts. Developed Capture and Edit software to capture electronic data from small schools without an SIS and correct school data. Developed STARS interface to access, display, report and verify GPA calculation results from the high schools. Developed MY411 access to HOPE GPA and Detailed Report for secure student lookup and printing. HOPE GPA Calculation Module Defined methodology and developed specifications for using the electronic transcripts to calculate the HOPE GPA as per the rules. Developed new GPA System with all associated reports for eligibles, ineligibles, error correction, and calculation details. Developed internal and external school status reports to provide management and the public access to progress and results. Program of Study (POS) Module in HOPE Invoicing Designed and developed enhancements to the methodology to handle the new fixed tuition plan of Board of Regents. Modified database tables and logic consistent with the data that could be provided by BOR and DTAE so POS could function. Scholarships & Grants (S&G) Databases Designed, developed, and implemented a number of post deployment changes for the new S&G system. GAcollege411 Added Transcript Exchange as another Counselor Center functionality handled through GAcollege411. OID Calculations for Annual Loan Interest Letters Developed and implemented the new 2006 IFA TDI Reporting Requirements. VoiceNet Dialer Fine tuned the processing of the dialer with numerous enhancements and operational improvements. SurfControl and Tumbleweed Security Enhancements Implemented SurfControl and Tumbleweed appliances as a replacement for several nonintegrated products. Improved security, improved redundancy, reduced support and saved over $20K per year in maintenance and license costs. 541 Georgia Student Finance Commission Chapter 2, Section A - Expenditures by Sub Class Account/ Subclass Description APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subtotal 501000 Regular Salaries 511000 Overtime 512000 Permanent Hourly 513000 Temporary Labor Fringe Benefits Allocation 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 518000 Unemployment Insurance 519000 Workers' Compensation 520000 Merit System Assessments 598000 Pay for Performance 599000 Lapse 300 Personal Services 610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation 301 Regular Operating Expense 722000 Motor Vehicle 303 Motor Vehicle Purchases Total Expenditures 2,206,597 2,206,597 26 170 63 7,573 3 3,726 11,321 22,882 - 542 Georgia Student Finance Commission Expenditures by Sub Class (continued) Account/ Subclass Description 713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 304 Equipment 814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Cap Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support 305 Computer Charges 648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals 306 Real Estate Rentals 871001 Voice/Data Communication Services - GTA Computer Bill 871002 Voice/Data Communication Services - GTA Data Network Bill 871003 Voice/Data Communication Services - GTA Telecom 871000 Voice / Data Communication Services (GTA) 872001 Voice/Data Communication Services - Wire/Cable Simple 872002 Voice/Data Communication Services - Wire/Cable Complex 872003 Voice/Data Communication Services - MPLS 872004 Voice/Data Communication Services - Video 872005 Voice/Data Communication Services - Local Service 872006 Voice/Data Communication Services - Long Distance 872007 Voice/Data Communication Services - Voice Mail 872008 Voice/Data Communication Services - PBX 872009 Voice/Data Communication Services - VOIP 872010 Voice/Data Communication Services - Key System 872011 Voice/Data Communication Services - Mobile/Wireless 872012 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Other) 307 Telecommunications Total Total Expenditures 14,517 81,590 95,881 82,651 331,885 606,524 18,412 394 18,806 3,865 8,512 5,722 44,323 3,865 21,398 87,685 106,491 543 Georgia Student Finance Commission Expenditures by Sub Class (continued) Account/ Subclass Description 723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings 309 Capital Outlay 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 Professional/Technical Services - Computer/IT 852000 Professional/Technical Services - Computer/IT Expenses 312 Contracts 750000 Transfers Out 314 Transfers 62500 GSFC IT Fixed asset depreciation expense 64500 GSFC Equipment rental > 3 mths 81400 GSFA Telecom Supplies & Material 81500 GSFA Rep / Maintenance 81600 GSFA Equipment Purchase 85100 GSFA Support Services 85200 GSFA IT Professionals 000 Other TOTAL EXPENDITURES State Funds Federal Funds Lottery Funds Other Funds Full Time Equivalent Positions Full Time Equivalent Consultants Total Expenditures - 1,142,137 1,142,137 416,237 11 82 14,213 3,522 51,550 839,548 1,325,163 5,412,390 2,108,942 3,303,447 30.00 5.00 544 Georgia Student Finance Commission Chapter 2, Section B - Expenditures by Application Applications: IFA Loan Servicing Description SSP Loan Disbursements Scholarships & Grants Document Management System Web Application Development Oracle Financials for Government IVR New HOPE Invoicing System New Scholarships & Grants System Application Standardization System Customer Relationship Management System Georgia Mentor Site Data Warehouse Transcript Exchange & New HOPE GPA Consultant Position FTE's FTE's FY 2007 Expenditures 2.00 360,826 1.00 180,413 1.50 270,619 1.00 180,413 3.00 541,239 1.00 180,413 0.20 36,083 1.50 270,619 3.00 541,239 2.00 360,826 0.20 36,083 1.00 180,413 0.10 18,041 5.00 7.00 1,262,891 TOTAL Applications Expenditures TOTAL Applications Positions TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions TOTAL EXPENDITURES TOTAL POSITIONS 5.00 5.00 24.50 5.50 30.00 4,420,118 992,272 5,412,390 545 Georgia Student Finance Commission Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) Application A: IFA LOAN SERVICING Program or Sub-Program: Unit A Programs - Guaranteed Educational Loans; North Georgia Military Scholarship Grants. Unit B Programs - Georgia Military Scholarship; HOPE Teacher Scholarships; HOPE Promise Scholarships; HOPE Promise II Scholarships; Engineer Scholarships Description of Application Function: Supports all FFELP Loan and State Service Cancelable Loan Servicing including Collections and Management Reporting. o Platform/Host: o Operating System: o Database: iSeries OS/400 DB2 Annual Volume: Unit of Measure: FY 2007 $360,826 Not Available Not Available Consultant FTEs: 0.00 Staff FTEs: 2.00 Application B: SSP LOAN DISBURSEMENTS Program or Sub-Program: Unit A Programs - Guaranteed Educational Loans; North Georgia Military Scholarship Grants. Unit B Programs - Georgia Military Scholarship; HOPE Teacher Scholarships; HOPE Promise Scholarships; HOPE Promise II Scholarships; Engineer Scholarships Description of Application Function: This application supports all disbursements for all FFELP Loan and Service Cancelable Loans originated by GSFC. o Platform/Host: o Operating System: o Database: iSeries OS/400 DB2 Annual Volume: Unit of Measure: FY 2007 $180,413 Not Available Not Available Consultant FTEs: 0.00 Staff FTEs: 1.00 546 Georgia Student Finance Commission Application C: SCHOLARSHIPS & GRANTS Program or Sub-Program: Unit A Programs - Tuition Equalization Grants; Law Enforcement Personnel Dependent's Grants; North Georgia College ROTC Grants; LEAP Program; HERO Program; Governor's Scholarship. Unit B Programs HOPE Scholarship Public Schools; HOPE Grant; HOPE GED; HOPE Private Colleges; HOPE Accel Program; Public Safety Memorial Grant Description of Application Function: This application supports all existing Scholarships and Grants Processing including approval of Awards, disbursement of funds to the schools, and tracking of applicant data. Primary programs supported include HOPE Scholarship and HOPE Grants. o Platform/Host: o Operating System: o Database: HP UNIX Server UNIX Oracle Annual Volume: Unit of Measure: FY 2007 $270,619 Not Available Not Available Consultant FTEs: 0.00 Staff FTEs: 1.50 Application D: DOCUMENT MANAGEMENT SYSTEM Program or Sub-Program: Unit A Programs - Guaranteed Educational Loans; North Georgia Military Scholarship Grants; Tuition Equalization Grants; Law Enforcement Personnel Dependent's Grants; North Georgia College ROTC Grants; HERO Program; LEAP Program; Governor's Scholarship. Unit B Programs - Georgia Military Scholarship; HOPE Teacher Scholarships; HOPE Promise Scholarships; HOPE Promise II Scholarships; Engineer Scholarships; HOPE Scholarship Public Schools; HOPE Grant; HOPE GED; HOPE Private Colleges; Public Safety Memorial Grant; HOPE Accel Program. Description of Application Function: Implement the Workflow and ERM pieces of the new Document Management System o Platform/Host: Dell Servers o Operating System: Win2000 o Database: Oracle Annual Volume: Unit of Measure: FY 2007 $180,413 Not Available Not Available Consultant FTEs: 0.00 Staff FTEs: 1.00 547 Georgia Student Finance Commission Application E: WEB APPLICATION DEVELOPMENT Program or Sub-Program: Unit A Programs - Guaranteed Educational Loans; North Georgia Military Scholarship Grants; Tuition Equalization Grants; Law Enforcement Personnel Dependent's Grants; North Georgia College ROTC Grants; LEAP Program; HERO Program; Governor's Scholarship Unit B Programs - Georgia Military Scholarship; HOPE Teacher Scholarships; HOPE Promise Scholarships; HOPE Promise II Scholarships; Engineer Scholarships; HOPE Scholarship Public Schools; HOPE Grant; HOPE GED; HOPE Private Colleges; Public Safety Memorial Grant; HOPE Accel Program Description of Application Function: Continued work at enhancing the GSFC Web Site by development of additional functionality for our customers, such as PLUS Loan Preapproval, New Borrower Web Interface for IFA Loans, Credit Card Payments, and Online Quick Payment Options. o Platform/Host: o Operating System: o Database: Dell Servers Win2000 SQL Server & Oracle Annual Volume: Unit of Measure: FY 2007 $541,239 Not Available Not Available Consultant FTEs: 0.00 Staff FTEs: 3.00 Application F: ORACLE FINANCIALS FOR GOVERNMENT Program or Sub-Program: Unit A Programs - Guaranteed Educational Loans; North Georgia Military Scholarship Grants; Tuition Equalization Grants; Law Enforcement Personnel Dependent's Grants; North Georgia College ROTC Grants; LEAP Program; HERO Program; Governor's Scholarship. Unit B Programs - Georgia Military Scholarship; HOPE Teacher Scholarships; HOPE Promise Scholarships; HOPE Promise II Scholarships; Engineer Scholarships; HOPE Scholarship Public Schools; HOPE Grant; HOPE GED; HOPE Private Colleges; Public Safety Memorial Grant; HOPE Accel Program Description of Application Function: Initial hardware acquired and conversion work completed for the upgrade of our Oracle Financials for Government application to Version 11i o Platform/Host: o Operating System: o Database: HP UNIX Servers UNIX Oracle Annual Volume: Unit of Measure: FY 2007 $180,413 Not Available Not Available Consultant FTEs: 0.00 Staff FTEs: 1.00 548 Georgia Student Finance Commission Application G: INTERACTIVE VOICE RESPONSE (IVR) Program or Sub-Program: Unit A Programs - Guaranteed Educational Loans; Governor's Scholarship; North Georgia Military Scholarship Grants; Tuition Equalization Grants; Law Enforcement Personnel Dependent's Grants; North Georgia College ROTC Grants; LEAP Program. Unit B Programs Georgia Military Scholarship; HOPE Teacher Scholarships; HOPE Promise Scholarships; HOPE Promise II Scholarships; Engineer Scholarships; HOPE Scholarship Public Schools; HOPE Grant; HOPE GED; HOPE Private Colleges; Public Safety Memorial Grant; HOPE Accel Program Description of Application Function: Interactive automated telephone information provides 7X24 service on basic Customer Contact information related to awards, application approvals, loan status as well as general information about GSFC Programs. o Platform/Host: o Operating System: o Database: Dell Servers Win2000 Oracle Annual Volume: Unit of Measure: FY 2007 $36,083 Not Available Not Available Consultant FTEs: 0.00 Staff FTEs: 0.20 Application H: NEW HOPE INVOICING SYSTEM Program or Sub-Program: Unit B Programs-HOPE Scholarship Public Schools; HOPE Grant; HOPE GED; HOPE Private Colleges; HOPE Accel Program Description of Application Function: Design and develop a process of controls that will allow for the confirmation of all HOPE eligible students and the proper disbursement and audit of all funds related to the HOPE Scholarship in the state of Georgia. Implement statewide. o Platform/Host: o Operating System: o Database: HP UNIX Server UNIX Oracle Annual Volume: Unit of Measure: FY 2007 $270,619 Not Available Not Available Consultant FTEs: 0.00 Staff FTEs: 1.50 549 Georgia Student Finance Commission Application I: NEW SCHOLARSHIPS & GRANTS SYSTEM Program or Sub-Program: Unit A Programs - Tuition Equalization Grants; Law Enforcement Personnel Dependent's Grants; North Georgia College ROTC Grants; LEAP Program; HERO Program; Governor's Scholarship. Unit B Programs-HOPE Scholarship Public Schools; HOPE Grant; HOPE GED; HOPE Private Colleges; HOPE Accel Program Description of Application Function: Design and develop a new database to manage the future information needs of the HOPE Scholarship and other GSFC Scholarship and Grant programs. Such needs as Program of study information, High School Transcripts, the new Accel program, and interfaces to the new Application Standardization Initiative must be addressed.. o Platform/Host: o Operating System: o Database: HP UNIX Server UNIX Oracle Annual Volume: Unit of Measure: FY 2007 $541,239 Not Available Not Available Consultant FTEs: 0.00 Staff FTEs: 3.00 Application J: APPLICATION STANDARDIZATION SYSTEM Program or Sub-Program: Unit A Programs - Guaranteed Educational Loans; Governor's Scholarship; North Georgia Military Scholarship Grants; Tuition Equalization Grants; Law Enforcement Personnel Dependent's Grants; North Georgia College ROTC Grants; LEAP Program. Unit B Programs Georgia Military Scholarship; HOPE Teacher Scholarships; HOPE Promise Scholarships; HOPE Promise II Scholarships; Engineer Scholarships; HOPE Scholarship Public Schools; HOPE Grant; HOPE GED; HOPE Private Colleges; Public Safety Memorial Grant; HOPE Accel Program Description of Application Function: Design and develop a new web based application process to capture the application information for all the scholarship, grant and loan programs offered by GSFC. Provide an interface to an eligibility checks service to automatically perform electronic confirmation of the applicant's eligibility for the individual program. Provide interfaces to the schools for their certification requirements and information sharing. o Platform/Host: o Operating System: o Database: HP UNIX Server UNIX Oracle Annual Volume: Unit of Measure: Not Available Not Available 550 Georgia Student Finance Commission FY 2007 $360,826 Consultant FTEs: 0.00 Staff FTEs: 2.00 Application K: CUSTOMER RELATIONSHIP MANAGEMENT SYSYTEM Program or Sub-Program: Unit A Programs - Guaranteed Educational Loans; Governor's Scholarship; North Georgia Military Scholarship Grants; Tuition Equalization Grants; Law Enforcement Personnel Dependent's Grants; North Georgia College ROTC Grants; LEAP Program. Unit B Programs Georgia Military Scholarship; HOPE Teacher Scholarships; HOPE Promise Scholarships; HOPE Promise II Scholarships; Engineer Scholarships; HOPE Scholarship Public Schools; HOPE Grant; HOPE GED; HOPE Private Colleges; Public Safety Memorial Grant; HOPE Accel Program Description of Application Function: Implement the Surado CRM application for Customer Contact, Marketing, Sales, and Customer Support functions within GSFC. Consolidate all customer contacts information to one repository. Ultimately consolidate all student and parent contact data to CRM with automatic updates to the back transaction systems. o Platform/Host: o Operating System: o Database: Dell Server Win2000 SQL Server Annual Volume: Unit of Measure: FY 2007 $36,083 Not Available Not Available Consultant FTEs: 0.00 Staff FTEs: 0.20 Application L: GEORGIA MENTOR SITE Program or Sub-Program: Unit A Programs HERO Program. Unit B Programs HOPE Scholarship Public Schools; HOPE Private Colleges. Description of Application Function: Work with XAP Corporation to define the custom functions and security needs of the new Georgia Mentor Site initiative. o Platform/Host: o Operating System: o Database: XAP Hosting XAP XAP Annual Volume: Unit of Measure: FY 2007 $180,413 Not Available Not Available Consultant FTEs: 0.00 Staff FTEs: 1.00 551 Georgia Student Finance Commission Application M: DATA WAREHOUSE Program or Sub-Program: Unit A Programs - Guaranteed Educational Loans; Governor's Scholarship; North Georgia Military Scholarship Grants; Tuition Equalization Grants; Law Enforcement Personnel Dependent's Grants; North Georgia College ROTC Grants; LEAP Program. Unit B Programs Georgia Military Scholarship; HOPE Teacher Scholarships; HOPE Promise Scholarships; HOPE Promise II Scholarships; Engineer Scholarships; HOPE Scholarship Public Schools; HOPE Grant; HOPE GED; HOPE Private Colleges; Public Safety Memorial Grant; HOPE Accel Program Description of Application Function: Begin development of a consolidated data warehouse including S&G, IFA, SSP, & Great Lakes data. The new IVR Database is the initial version of the new data warehouse. o Platform/Host: o Operating System: o Database: iSeries OS/400 DB2 Annual Volume: Unit of Measure: FY 2007 $18,041 Not Available Not Available Consultant FTEs: 0.00 Staff FTEs: 0.10 Application N: TRANSCRIPT EXCHANGE NEWHOPE GPA Program or Sub-Program: Unit B Programs - HOPE Scholarship Public Schools; HOPE Grant; HOPE Private Colleges Description of Application Function: Defined Requirements to capture all high school transcripts for use in calculating 2007 HOPE GPA as mandated by law. Contracted with XAP Corporation to provide the Transcript Repository and Post Secondary Transcript Interface. Developed deployment plan to extract transcript data from each of the 600 high schools and 35 SIS utilized in Georgia. Defined methodology and developed specifications for using the electronic transcripts to calculate the HOPE GPA as per the rules. Designed and developed transcript database interfaces and began developing the software to calculate the GPA from the electronic transcripts. o Platform/Host: o Operating System: o Database: HP Unix Servers UXIX Oracle Annual Volume: Unit of Measure: FY 2007 $1,262,891 Not Available Not Available Consultant FTEs: 5.00 Staff FTEs: 7.00 552 Georgia Student Finance Commission Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Plotters Scanners Other DESCRIPTION IBM iSeries 810 Dell Optimum Dell Inspiron HP UNIX servers; Win2000 servers Interactive Voice Response System Cisco Summit ISS HP LaserJet HP DeskJet HP Kodak Avaya Unix Server for Predictive Dialer QUANTITY 1 225 40 35 1 6 4 4 15 35 1 5 1 Wireless Devices BlackBerry (Total Value $3,000) 15 388 Capitalized Asset Value of IT Equipment: $884,500 General Age and Condition of Equipment: Description of condition. Generally the equipment is much newer than it was 2 years ago. The iSeries, IVR, Document Scanners, plotter and Predictive Dialer are all new in the last two years. Workstations and Laptops are all being replaced on a 3-4 year rotation schedule. Approximately 150 of our workstations have been replaced in the past 36 months. 553 State of Georgia Information Technology Expenditures Report Fiscal Year 2007 For Period July 1, 2006 June 30, 2007 GA Nonpublic Postsecondary Education Commission 0 Georgia Nonpublic Postsecondary Education Commission Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision All of Georgia's nonpublic postsecondary colleges and schools will be authorized according to Georgia law. Agency Mission Through its authorization and complaint processes, NPEC monitors colleges and schools to ensure educational quality and financial stability. Agency Strategic Goals Authorized colleges and schools are educationally sound and financially stable. Information technology systems provide timely, accurate and valuable information to staff, students, schools and the public. The workforce is knowledgeable, skilled and appropriately positioned in the organization. Agency IT Projects Not Reported Agency Major IT Accomplishments Not Reported 554 Georgia Nonpublic Postsecondary Education Commission Chapter 2, Section A - Expenditures by Sub Class Account/ Subclass Description APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subtotal 501000 Regular Salaries 511000 Overtime 512000 Permanent Hourly 513000 Temporary Labor Fringe Benefits Allocation 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 518000 Unemployment Insurance 519000 Workers' Compensation 520000 Merit System Assessments 598000 Pay for Performance 599000 Lapse 300 Personal Services 610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation 301 Regular Operating Expense 722000 Motor Vehicle 303 Motor Vehicle Purchases Total Expenditures - - 555 Georgia Nonpublic Postsecondary Education Commission Expenditures by Sub Class (continued) Account/ Subclass Description Total Expenditures 713000 Capital Lease/Installment Purchase - Principal Pmts 855 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 304 Equipment 855 814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Capitalization Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support 5,140 3,600 72 1,023 305 Computer Charges 9,835 648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals 306 Real Estate Rentals - 871001 Voice/Data Communication Services - GTA Computer Bill 871002 Voice/Data Communication Services - GTA Data Network Bill 871003 Voice/Data Communication Services - GTA Telecommunications Bill 871000 Voice / Data Communication Services (To pay GTA Invoi 872001 Voice/Data Communication Services - Wire/Cable Simple 872002 Voice/Data Communication Services - Wire/Cable Complex 872003 Voice/Data Communication Services - MPLS 872004 Voice/Data Communication Services - Video 872005 Voice/Data Communication Services - Local Service 872006 Voice/Data Communication Services - Long Distance 872007 Voice/Data Communication Services - Voice Mail and Other Voice 872008 Voice/Data Communication Services - PBX 872009 Voice/Data Communication Services - VOIP 872010 Voice/Data Communication Services - Key System 872011 Voice/Data Communication Services - Mobile/Wireless 872012 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Vendors OTHER - 3,923 165 540 4,628 307 Telecommunications Total 4,628 556 Georgia Nonpublic Postsecondary Education Commission Expenditures by Sub Class (continued) Account/ Subclass Description 723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings 309 Capital Outlay 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 Professional/Technical Services - Computer/IT 852000 Professional/Technical Services - Computer/IT Expenses 312 Contracts 750000 Transfers Out 314 Transfers 690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants 315 Grants TOTAL EXPENDITURES State Funds Federal Funds Other Funds Full Time Equivalent Positions Full Time Equivalent Consultants Total Expenditures - - 15,318 557 Georgia Nonpublic Postsecondary Education Commission Chapter 2, Section B - Expenditures by Application Applications: Description Not Reported Consultant Position FTE's FTE's FY 2007 Expenditures TOTAL Applications Expenditures TOTAL Applications Positions TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions TOTAL EXPENDITURES TOTAL POSITIONS - - - - - - 15,318 15,318 558 Georgia Nonpublic Postsecondary Education Commission Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) Not Reported 559 Georgia Nonpublic Postsecondary Education Commission Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Scanners Other DESCRIPTION Dell OptiPlex GX 520 Dell Inspiron 8000 Dell PowerEdge HP Color LJ 2500L, HP 2600N Color Laserjet HP Laserjet 3050, HP LJ6p, 1200, 2100, 1012 HP C7710A, HP9850A Flat screen monitors QUANTITY 6 1 1 2 8 8 7 Wireless Devices 33 Capitalized Asset Value of IT Equipment: $6.375 General Age and Condition of Equipment: Description of condition. Two to six years old. 560 State of Georgia Information Technology Expenditures Report Fiscal Year 2007 For Period July 1, 2006 June 30, 2007 Georgia Subsequent Injury Trust Fund 0 Georgia Subsequent Injury Trust Fund Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision The Board and staff of the Subsequent Injury Trust Fund commit to brining awareness of the financial benefits available to employers, insurers, and their agents by continuing our efforts in building positive relationships. Agency Mission The Subsequent Injury Trust Fund provides reimbursements and information to employers, insurers, and their agents, in those Workers' Compensation claims involving individuals with a pre-existing permanent impairment. Agency Strategic Goals Work with clients and parties at interest on how to properly present claims. Increase agency visibility among insurance agents and risk managers. Build alliances with state agencies that provide employer-related services. Empower all levels of staff with agency-related knowledge. Agency IT Projects PROJECT A: Web Improvement Project Description and Benefit: Constantly improve Website by adding form templates, reports, statistical information, comments to agency via e-mail link, visitor counter, and auto responder and visitor counter. 561 Georgia Subsequent Injury Trust Fund Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Complete/Maintenance Not Reported Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT B: Claims Workflow Tracking Project Description and Benefit: This will give management the ability to track a claim through the approval process and help eliminate many road blocks and thus speeding up the approval process. The second phase of testing and implementation will extend this project into FY2006. This has been completed and will be implemented January, 2007. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Planning/Analysis/Design Construction/Implementation Not Reported Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT C: Electronic Document Imaging System Project Description and Benefit: The workflow system is being done in-house, which will allow the Fund to purchase a low cost document management system. This will provide the ability to display documents electronically using our existing application while eliminating the need for more storing space, lost time, searching for files and provide backup and security for this information. This has been implemented. Fine tuning the process is now on-going. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Planning/Analysis/Design Construction/Implementation Complete/Maintenance Medium Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT D: Electronic Reimbursement Payments Project Description and Benefit: Electronic (direct deposit) will be used to disburse reimbursement payments. This will decrease paper cost for check printing, bank cost and speed up the reimbursement process for the client. 562 Georgia Subsequent Injury Trust Fund Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Planning/Analysis/Design Construction/Implementation Complete/Maintenance Medium Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT E: Receive Electronic Assessment Payments Project Description and Benefit: Provide the Fund with the ability to receive electronic payments. This will speed up the process by eliminating the lockbox and resulting in a much quicker deposit. Also, this will provide the client with an easier process while ensuring security for large payments. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Planning/Analysis/Design Medium Not Reported State Funds Federal/Other Funds Not Reported Not Reported PROJECT F: On-line Claims Inquiry Project Description and Benefit: This will provide the client with the ability to receive real-time information concerning claims status. Also, it will provide better and quicker customer service and minimizing phone calls. This is ready to implement as soon as the hosting server is operational. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Planning/Analysis/Design Construction/Implementation Medium Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT G: Receive Reimbursement Request Electronically Project Description and Benefit: Provide the Fund with the ability to receive reimbursement request electronically. The information received would update the database limiting a portion of data entry requirements. 563 Georgia Subsequent Injury Trust Fund Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Planning/Analysis/Design High Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT H: Reporting Process for State Representatives Project Description and Benefit: Create a process that will inform the Representatives of the dollar amounts reimbursed to their districts. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Planning/Analysis/Design High Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT I: Reporting Process for the Insured Employer Project Description and Benefit: Create a process to inform the insured employer the amount reimbursed by the Fund to their insurer. This is ready to be implemented. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Not Reported High Not Reported State Funds Not Reported Federal/Other Funds Not Reported PROJECT J: Security Project Project Description and Benefit: Implementation of a security platform that provides a basic foundation for security requirements. This includes firewall, virus wall, remote access, and an appliance to manage internet usage. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Planning/Analysis/Design Construction/Implementation Complete/Maintenance Not Reported Not Reported State Funds Not Reported Federal/Other Funds Not Reported 564 Georgia Subsequent Injury Trust Fund Agency Major IT Accomplishments Web Page Improvement-constantly improving the agency web page Two web pages have been created. One web page is for customer inquiry. The second is for enhancing the in-house approval process. These web pages will be operational when the hosting server is operational.. Claims Workflow Tracking This is ready for implementation. Electronic Document Imaging System This has been implemented and a second scanner has been added. Security Project Added Sana Primary Response as an additional security layer. Web Hosting Server Configuration has been finalized. 565 Georgia Subsequent Injury Trust Fund Chapter 2, Section A - Expenditures by Sub Class Account/ Subclass Description APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subtotal 501000 Regular Salaries 511000 Overtime 512000 Permanent Hourly 513000 Temporary Labor Fringe Benefits Allocation 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 518000 Unemployment Insurance 519000 Workers' Compensation 520000 Merit System Assessments 598000 Pay for Performance 599000 Lapse 300 Personal Services 610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation 301 Regular Operating Expense 722000 Motor Vehicle 303 Motor Vehicle Purchases Total Expenditures - - 566 Georgia Subsequent Injury Trust Fund Expenditures by Sub Class (continued) Account/ Subclass Description 713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 304 Equipment 814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Cap Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support 305 Computer Charges 648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals 306 Real Estate Rentals 871001 Voice/Data Communication Services - GTA Computer 871002 Voice/Data Communication Services - GTA Data Network 871003 Voice/Data Communication Services - GTA Telecom 871000 Voice / Data Communication Services (GTA) 872001 Voice/Data Communication Services - Wire/Cable Simple 872002 Voice/Data Communication Services - Wire/Cable Complex 872003 Voice/Data Communication Services - MPLS 872004 Voice/Data Communication Services - Video 872005 Voice/Data Communication Services - Local Service 872006 Voice/Data Communication Services - Long Distance 872007 Voice/Data Communication Services - Voice Mail 872008 Voice/Data Communication Services - PBX 872009 Voice/Data Communication Services - VOIP 872010 Voice/Data Communication Services - Key System 872011 Voice/Data Communication Services - Mobile/Wireless 872011 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Other) 307 Telecommunications Total Total Expenditures 12,697 12,697 3,236 5,048 10,560 2,000 2,217 34,901 57,960 - 7,572 65,425 72,997 567 Georgia Subsequent Injury Trust Fund Expenditures by Sub Class (continued) Account / Su bcl a ss Descript ion 7 2 3 000 Land 7 24000 Buildings 7 2 5000 Im prov em ents Other Than Buildings 7 2 6000 Works of Art and Historical Treasures 7 2 7 000 Library Collections 7 2 8000 Construction in Progress 7 3 3 000 Infrastructure 82 4000 [IT Expenditure] IT Buildings 309 Capital Outlay 6 51 000 Professional Serv ices 652 000 Professional Serv ices - Expenses 653 000 Contracts 654000 Contracts - State Organizations 851 000 Professional/Technical Serv ices - Com puter/IT 852 000 Professional/Technical Serv ices - Com puter/IT Expenses 312 Cont ract s 7 50000 Transfers Out 314 Transfers 6 9 0000 Direct Benefits 69 5000 Pension Benefits 6 9 6000 Refund of Pension Contributions 7 05000 Tuition and Scholarships 7 07 000 Grants 315 Grants TOTAL EXPENDITURES St at e Funds Federal Funds Ot her Funds Tot al Ex pen di t u r es - - 143,654 Full Time Equiv alent Posit ions Full Time Equiv alent Consult ant s 1 .00 - 568 Georgia Subsequent Injury Trust Fund Chapter 2, Section B - Expenditures by Application Applications: Description SITF Application Imaging Application Consultant Position FTE's FTE's FY 2007 Expenditures TOTAL Applications Expenditures TOTAL Applications Positions TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions TOTAL EXPENDITURES TOTAL POSITIONS - - - 143,654 - 1.00 143,654 - 1.00 569 Georgia Subsequent Injury Trust Fund Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) Application A: SITF APPLICATION Program or Sub-Program: Not Reported Description of Application Function: This is a in-house application, written in Powerbuilder with an Oracle Database. This application deals with Claims Processing, Reimbursement Processing & Assessment Processing. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 Expenditures: Not Reported 6,443 New Claims Consultant FTEs: Not Reported Staff FTEs: Not Reported Application B: IMAGING APPLICATION Program or Sub-Program: Not Reported Description of Application Function: This application is used to scan, store & Inquire Claim & Reimbursement documents. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 Expenditures: Not Reported 49,573 Documents Indexed Consultant FTEs: Not Reported Staff FTEs: Not Reported 570 Georgia Subsequent Injury Trust Fund Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Scanners Monitor Ext Batt DESCRIPTION HP NoteBook Computer Dual Core Xeon Processor 5160 4MG Cache Catalyst 3560 48Port HP LaserJet 1020 fi5650C, Fujitsu, ADF,USB/SCSI deplex up to 114ipm 19" LCD Smart Pro UPS QUANTITY 1 1 1 5 1 1 10 Capitalized Asset Value of IT Equipment: $23,257 General Age and Condition of Equipment: Description of condition. Not Reported. 571 State of Georgia Information Technology Expenditures Report Fiscal Year 2007 For Period July 1, 2006 June 30, 2007 Teachers Retirement System of Georgia 0 Teacher's Retirement System of Georgia Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision To be the model Retirement System providing comprehensive customer service to members, retirees and employers. This will be accomplished by utilizing innovative, efficient and effective processes supported by state of the art technology and a fully trained, empowered and motivated staff. Agency Mission Our mission is to provide exceptional service in the administration of pension benefits and related services to TRSGA members, retirees and employers. Agency Strategic Goals Serve our customers through the education, protection, and distribution of their retirement benefits. Implement objectives and mandates established by the TRS Board of Trustees. Implement changes to the retirement plan offered by TRS approved through the legislative process. Provide comprehensive, efficient, accurate and timely services to our customers via effective business processes supported by reliable technology and a fully trained, empowered, and motivated staff. 572 Teacher's Retirement System of Georgia Agency IT Projects None planned for FY08 requiring RFP. Agency Major IT Accomplishments With IT support, maintenance, enhancement, TRS's line of business applications and network infrastructure supported the following customer work: Receiving 107,536 customer requests; Completing 106,919 customer requests routed through workflow; Scanning of 681,454 pages; Indexing of 577,335 pages; Handling of 121,715 customer calls of 126,292 calls offered; Submitting 1,807 employer reports (files submitted); Processing of 869,917 benefit payments; Processing of 10,528 refund payments; Completing 129,431 benefit estimates; Completing 13,337 service purchase cost calculations; Processing of 706 payrolls totaling over $2.2 billion in disbursements; Completing 1,923 user desktop support requests; Blocking an average of 644,084 probes and 23,953 attempted "hacker" attacks on the infrastructure each month; Maintaining and supporting network and server hardware, and operating systems; Completing two network security penetration tests by private sector network security firm; PASS completing 1,055 business unit requested enhancements/maintenance requests; Upgrading PASS database to SQL Sever 2005; Citrix farm upgraded to load balanced system with four physical servers to provide greater uptime to traveling counselors; and Replacing all end user desktops and monitors. 573 Teacher's Retirement System of Georgia Facilitating uptime percentages for TRS line of business applications: PASS from 99.26% (FY06) to 99.82% uptime (FY07). FileNet from 99.31% (FY06) to 99.84% (FY07) uptime. Web Services from 99.55% (FY06) to 99.90% (FY07) uptime. 574 Teacher's Retirement System of Georgia Chapter 2, Section A - Expenditures by Sub Class Account/ Subclass Description APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subtotal 501000 Regular Salaries 511000 Overtime 512000 Permanent Hourly 513000 Temporary Labor Fringe Benefits Allocation 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 518000 Unemployment Insurance 519000 Workers' Compensation 520000 Merit System Assessments 598000 Pay for Performance 599000 Lapse 300 Personal Services 610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation 301 Regular Operating Expense 722000 Motor Vehicle 303 Motor Vehicle Purchases Total Expenditures 1,947,592 141,580 202,395 324,381 2,615,948 24,242 2,271 19,094 1,577 6,688 53,872 - 575 Teacher's Retirement System of Georgia Expenditures by Sub Class (continued) Account/ Subclass Description Total Expenditures 713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 252,085 304 Equipment 252,085 814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Capitalization Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support 133,300 242,807 95,940 181,153 452,040 305 Computer Charges 1,105,241 648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals 306 Real Estate Rentals - 871001 Voice/Data Communication Services - GTA Computer Bill 871002 Voice/Data Communication Services - GTA Data Network Bill 871003 Voice/Data Communication Services - GTA Telecommunications B 871000 Voice / Data Communication Services (GTA) 872001 Voice/Data Communication Services - Wire/Cable Simple 872002 Voice/Data Communication Services - Wire/Cable Complex 872003 Voice/Data Communication Services - MPLS 872004 Voice/Data Communication Services - Video 872005 Voice/Data Communication Services - Local Service 872006 Voice/Data Communication Services - Long Distance 872007 Voice/Data Communication Services - Voice Mail 872008 Voice/Data Communication Services - PBX 872009 Voice/Data Communication Services - VOIP 872010 Voice/Data Communication Services - Key System 872011 Voice/Data Communication Services - Mobile/Wireless 872011 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Other) 52,142 3,875 111,654 167,671 100,537 100,537 307 Telecommunications Total 268,208 576 Teacher's Retirement System of Georgia Expenditures by Sub Class (continued) Account/ Subclass Description 723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings 309 Capital Outlay 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 Professional/Technical Services - Computer/IT 852000 Professional/Technical Services - Computer/IT Expenses 312 Contracts 750000 Transfers Out 314 Transfers 690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants 315 Grants TOTAL EXPENDITURES State Funds Federal Funds Other Funds Full Time Equivalent Positions Full Time Equivalent Consultants Total Expenditures - 1,263,245 1,263,245 - 5,558,599 29.00 4.00 577 Teacher's Retirement System of Georgia Chapter 2, Section B - Expenditures by Application Applications: PASS Description Consultant Position FTE's FTE's FY 2007 Expenditures 4.00 18.00 - TOTAL Applications Expenditures TOTAL Applications Positions TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions TOTAL EXPENDITURES TOTAL POSITIONS 4.00 4.00 18.00 11.00 29.00 5,558,599 5,558,599 578 Teacher's Retirement System of Georgia Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) PASS Program or Sub-Program: Pension System Description of Application Function: Supports TRS Retiree Business Functions, TRS Active Member Business Functions, and TRS Refunded Member Business Functions. o Platform/Host: o Operating System: o Database: Client Server Win2003 SQL Annual Volume: 74,018; 247,245; 520,000; 67,000; 10,020,000; 285; $1.422 Billion; $2.246 Billion Unit of Measure: FY 2007 Not Reported Retiree - Customer Accounts; Active Member Customer Accounts; Refunded Member Customer Accounts; Web Customer Accounts; Active and Retiree Images/Customer Forms; Employer Entities; Financial Services Dollars in Receipts; Financial Services Dollars in Disbursements Consultant FTEs: 4.00 Staff FTEs: 18.00 579 Teacher's Retirement System of Georgia Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Scanners Plotters Other DESCRIPTION Dell Toshiba, Dell and Sony Dell Cisco Cisco Cisco & ISS HP HP Cannon HP SAN - EMC Tape Arrays Wireless Devices Cell Phones QUANTITY 150 22 109 3 18 2 15 40 6 1 2 5 2 375 Capitalized Asset Value of IT Equipment: Not Reported General Age and Condition of Equipment: Description of condition. Desktops and Dell laptops are new. Toshiba laptops need replacing. Servers are under manufacturer warranty. Scanners are new. 580 State of Georgia Information Technology Expenditures Report Fiscal Year 2007 For Period July 1, 2006 June 30, 2007 Georgia Department of Technical & Adult Education 0 Georgia Department of Technical & Adult Education Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision Our vision is of a dynamic system of technical education, adult education, and customized business and industry workforce training using industry-standard and emerging technologies and offering easy access to education and training for all Georgians. This system will be part of a seamless educational process in which students can easily transfer credits as they move among secondary schools, technical colleges, and colleges and universities in which all Georgians can readily access information and advanced educational resources. We envision a world-class educational system that utilizes leading edge technology and innovative design to supply a competitive workforce and quality communities, thus assuring Georgia's economic success in the global marketplace. The recognition this system will command throughout the state will make it the preferred educational option for that majority of adults whose career choices require qualifications beyond a high school diploma, for those companies that require customized training and retraining services, and for those seeking a lifetime of educational experiences. Agency Mission The mission of the Department of Technical and Adult Education is to contribute to the economic, educational, and community development of Georgia by providing quality technical education, adult literacy education, continuing education, and customized business and industry workforce training to the people of Georgia. Agency Strategic Goals Student Success through Technical Programs Student Access to Seamless Technical Education Improved Literacy Skills and Preparation for Educational Advancement Training and Services for Economic Development 581 Georgia Department of Technical & Adult Education Educational Awareness for Community Development Accountability through Effective and Efficient Management Development of DTAE's Internal Workforce Information Technology for Extended and Enhanced Services Agency IT Projects PROJECT A: Instructional Technology Acquisition and Allocation Project Description and Benefit: This project seeks to establish a demand-based cycle that enables DTAE units to acquire, reallocate, and/or replace instructional and instructional support technology. Technical colleges and other units conduct IT audits, develop long-range technology plans, and update the plans annually to address the need for additional and replacement technology based on expected enrollment increases and changes in programmatic needs. Each technical college obtains additional technology in relation to increased enrollment, increased demand for computer-based instruction, and increased need for computer-based services. This project seeks to enable the technical colleges to maintain cutting-edge technology in their computer programs, especially those programs that prepare trainees for industry certifications in information technology. It seeks to enable economic development programs to provide Georgia's new, expanding, and existing businesses and industries with state-of-the-art technology training. This project also seeks to provide up-todate PCs that will enable adult literacy providers and GED testing centers to implement federally required scoring and reporting procedures. This project is part of DTAE's migration to Windows XP. However, budget shortages have delayed this project and limited additions to only the most critical needs and replacements to only failed equipment. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $6,800,000 Planning/Analysis/Design Construction/Implementation High $10,000,000 State Funds $6,800,000 Federal/Other Funds $0 PROJECT B: Connectivity Capacity Building (WAN) Project Description and Benefit: Each DTAE unit provides adequate bandwidth to meet local demand. Adequate transport capacity is essential for technical colleges and other local units to achieve technological parity and standardization in all services. Bandwidth demand is 582 Georgia Department of Technical & Adult Education growing because more information from each college's student information system is being transmitted to the data center; because of the use of PeopleSoft for financial and personnel information, and because of the use of centralized Blackboard courseware. Technical college demand is also growing because of increased use of web-enabled instruction in the classroom. In the future, local WAN build-out will increase overall transport capacity and address "quality of service" to allocate bandwidth by demand. This project will address reliable WAN capacity and will include connectivity to new DTAE sites as well as agency-level development of quality of service policies and parameters. Included in this project is build-out of our telecommunication infrastructure to include VoIP. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $250,000 Planning/Analysis & Design Construction/Implementation High $1,500,000 State Funds $250,000 Federal/Other Funds $0 PROJECT C: BANNER Upgrades, Utilization, and Training Project Description and Benefit: BANNER is DTAE's student information system application. This project will expand the utility of BANNER as the enterprise application for all customer information. This project focuses on four improvements: 1) Implementation of upgrades/new versions/new modules such as financial, CAPP, web registration, and credit card payment modules; 2) expansion and modifications of BANNER to a total enterprise student/customer/client information system that can meet the data collection and reporting needs of adult literacy service providers and economic development programs as well as the more traditional collegiate technical programs; 3) development of robust BANNER interfaces such as interfaces between BANNER and PeopleSoft and among BANNER and external agencies such as the Georgia Student Finance Commission and the Department of Labor (DOL); and 4) BANNER training at the expert and user levels. BANNER data will roll-up from each local unit to the DTAE data center, data will roll up from the data center to the DTAE data mart, and ultimately, to the statewide data warehouse for all education statistics. Additionally, this project helps each technical college to take ownership of its data and BANNER functions, thereby helping to spread an information culture throughout the entire agency. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $410,000 Construction/Implementation High $650,000 State Funds Federal/Other Funds $410,000 $0 PROJECT D: GED Passport Project Description and Benefit: This project is to continue implementation of the nationally required, PASSPORT electronic GED scoring software to support the new version of the GED examination for high school equivalency credentialing. The software scores 583 Georgia Department of Technical & Adult Education students' responses on five sections of the GED (the entire exam package, with the exception of the essay section). The new GED exam procedures, forms, hardware, and software requirements are being implemented at both the state office- and local GED testing centerlevels. After scoring the exams, PASSPORT generates individual score reports that are mailed to each examinee. It generates reports for use by the state office and the 55 testing centers including reports by county, geographic area, demographics, and other factors that facilitate performance evaluation and accountability. Additionally, PASSPORT interfaces with the Georgia Student Finance Commission and enables eligible GED examinees to receive $500 HOPE vouchers. An underlying requirement for the automated scoring is to interface and share data with the national GED testing service and national database. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $1,100,000 RFP not needed Planning/Analysis/Design High $1,600,000 State Funds $1,100,000 Federal/Other Funds $0 PROJECT E: Network Development Project Description and Benefit: Technical colleges must be fully networked to maximize internal communications and efficiency and offer greater access to information technology. DTAE is moving toward a network-based environment to make information more open, interactive, and accessible internally and externally. This project focuses on providing an adequate network infrastructure. It requires local web-based access and registration, LANs, and WAN connectivity to enable internal and external storage and distribution of technical education, adult literacy and GED training, and customized business and industry training. It addresses the need for additional capacity and replacements over the next few years and the need for enhanced logical and physical network design. Perimeter defense firewalls have been installed for all campuses and will continue to be implemented for new sites. Enhancement of local area networks will include upgrading to gigabit 10 network cores, upgrading firewalls for higher levels of encryption, using VLAN and layer 3 technologies, implementing internal firewalls to protect confidential data, and adding network interfaces to enable greater segregation of network traffic to separate student from administrative segments for improved security. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $2,550,000 Planning/Analysis/Design Construction/Implementation High $4,250,000 State Funds $2,550,000 Federal/Other Funds $0 584 Georgia Department of Technical & Adult Education Agency Major IT Accomplishments BANNER Upgrades, Utilization, and Training BANNER, DTAE's student information system, is continually upgraded and expanded to meet college needs and to keep abreast of federal regulatory changes. Training was offered on Web registration, Letter Generation, Population selection, and CAPP. Functional training on BANNER 6 was completed for all colleges. Also, all web data was encrypted to provide secure web services. Network Development As technology continues to expand and become more specialized, Technical College IT staffs are challenged to provide advanced technical support and planning. In FY05, the Central Office support staff assisted in resolving technical issues and worked to design, plan, and implement complete network infrastructure refreshes to maximize throughput and scalability while positioning for upcoming security enhancements. DTAE security engineers provided classroom training for other State agencies in several specialized security fields, including firewalls, virtual private networks and intrusion detection. 585 Georgia Department of Technical & Adult Education Chapter 2, Section A - Expenditures by Sub Class Account/ Subclass Description APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subtotal 501000 Regular Salaries 511000 Overtime 512000 Permanent Hourly 513000 Temporary Labor Fringe Benefits Allocation 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 518000 Unemployment Insurance 519000 Workers' Compensation 520000 Merit System Assessments 598000 Pay for Performance 599000 Lapse 300 Personal Services 610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation 301 Regular Operating Expense 722000 Motor Vehicle 303 Motor Vehicle Purchases Total Expenditures 929,511 39,920 89,189 155,349 1,213,970 512 320 2,886 86 7,100 57,832 68,735 - 586 Georgia Department of Technical & Adult Education Expenditures by Sub Class (continued) Account/ Subclass Description Total Expenditures 713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 70,427 304 Equipment 70,427 814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Capitalization Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support 125,435 6,400 90,712 1,193 330,534 5,663 305 Computer Charges 559,937 648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals 306 Real Estate Rentals - 871001 Voice/Data Communication Services - GTA Computer Bill 871002 Voice/Data Communication Services - GTA Data Network Bill 871003 Voice/Data Communication Services - GTA Telecommunications B 871000 Voice / Data Communication Services (To pay GTA Invoi 872001 Voice/Data Communication Services - Wire/Cable Simple 872002 Voice/Data Communication Services - Wire/Cable Complex 872003 Voice/Data Communication Services - MPLS 872004 Voice/Data Communication Services - Video 872005 Voice/Data Communication Services - Local Service 872006 Voice/Data Communication Services - Long Distance 872007 Voice/Data Communication Services - Voice Mail 872008 Voice/Data Communication Services - PBX 872009 Voice/Data Communication Services - VOIP 872010 Voice/Data Communication Services - Key System 872011 Voice/Data Communication Services - Mobile/Wireless 872012 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Vendors OTHER 111,855 60 88,032 199,947 1,472 1,330 62,447 1,909 67,158 307 Telecommunications Total 267,105 587 Georgia Department of Technical & Adult Education Expenditures by Sub Class (continued) Account/ Subclass Description Total Expenditures SPECIAL LINE ITEM EXPENDITURES 200 Bonds 3,165,600 814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Capitalization Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 851000 Professional/Technical Services - Computer/IT 852000 Professional/Technical Services - Computer/IT Expenses 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support 871001 Voice/Data Communication Services - GTA Computer Bill 871002 Voice/Data Communication Services - GTA Data Network Bill 871003 Voice/Data Communication Services - GTA Telecommunications B 871000 Voice / Data Communication Services (GTA) 872001 Voice/Data Communication Services - Wire/Cable Simplex 872002 Voice/Data Communication Services - Wire/Cable Complex 872003 Voice/Data Communication Services - MPLS 872004 Voice/Data Communication Services - Video 872005 Voice/Data Communication Services - Local Service 872006 Voice/Data Communication Services - Long Distance 872007 Voice/Data Communication Services - Voice Mail and Other Voice 872008 Voice/Data Communication Services - PBX 872009 Voice/Data Communication Services - VOIP 872010 Voice/Data Communication Services - Key System 872011 Voice/Data Communication Services - Mobile/Wireless 872012 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (OTHER) 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 885 Operating Expenses Colleges 2,315,660 661,096 5,228,377 42,333 211,185 250,539 32,991 - 1,632,623 2,494,179 2,810,985 235,411 2,556,725 5,603,121 360,269 127 11,235 341,592 137,782 43,312 - 3,792 - 263,521 478,370 316,659 1,956,658 1,843,644 22,272,406 588 Georgia Department of Technical & Adult Education Expenditures by Sub Class (continued) Account/ Subclass Description 501000 Regular Salaries 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 618000 Energy 627000 Other Operating Expense 640000 Travel 651000 Per Diem & Fees 653000 Contracts 814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Capitalization Threshold 819000 [IT Expenditure] Rents other than Real Estate 821000 Computer/Telecommunications Equipment 823000 [IT Expenditure] Software (Capitalized) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support 871003 Voice/Data Communication Services - GTA Telecommunications B 872000 Voice / Data Communication Services (Vendors OTHER THAN GT 889 Quickstart 501000 Regular Salaries 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Capitalization Threshold 819000 [IT Expenditure] Rents other than Real Estate 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support 871001 Voice/Data Communication Services - GTA Computer Bill 871002 Voice/Data Communication Services - GTA Data Network Bill 871003 Voice/Data Communication Services - GTA Telecommunications B 872000 Voice / Data Communication Services (Vendors OTHER THAN GT 887 Adult Literacy Total Expenditures 1,647 114,102 43,863 9,917 18,176 7,815 75,209 24,068 294,796 61,769 854 5,732 10,323 35,080 31,705 360,668 62,160 19,373 11,445 14,724 49,716 114,324 777,873 589 Georgia Department of Technical & Adult Education Expenditures by Sub Class (continued) Account/ Subclass TOTAL EXPENDITURES State Funds Federal Funds Other Funds Description Full Time Equivalent Positions Full Time Equivalent Consultants Total Expenditures 28,690,850 10,347,594 3,015,168 15,328,088 - 15.00 590 Georgia Department of Technical & Adult Education Chapter 2, Section B - Expenditures by Application Applications: Banner Passport GALIS BlackBoard PeopleSoft Description Consultant Position FTE's FTE's FY 2007 Expenditures 5.00 1.00 3.00 1.00 - 1,279,000 130,000 260,000 770,000 2,600,000 TOTAL Applications Expenditures TOTAL Applications Positions TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions TOTAL EXPENDITURES TOTAL POSITIONS - 10.00 5,039,000 23,651,850 - 5.00 28,690,850 - 15.00 591 Georgia Department of Technical & Adult Education Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) BANNER Program or Sub-Program: Not Reported Description of Application Function: Student Information System - Captures/stores/reports all student data o Platform/Host: o Operating System: o Database: RISC6000 AIX Oracle Annual Volume: Unit of Measure: FY 2007 $1,279,000 190,273 Students Consultant FTEs: 0.00 Staff FTEs: 5.00 PASSPORT Program or Sub-Program: Not Reported Description of Application Function: GED testing reporting system o Platform/Host: o Operating System: o Database: Wintel MS Oracle Annual Volume: Unit of Measure: FY 2007 $130,000 131,770 Individual Tests Consultant FTEs: 0.00 Staff FTEs: 1.00 GALIS Program or Sub-Program: Not Reported Description of Application Function: Adult literacy data reporting system o Platform/Host: o Operating System: o Database: RISC6000 AIX Oracle 592 Georgia Department of Technical & Adult Education Annual Volume: Unit of Measure: FY 2007 $260,000 Not Available Applicants Consultant FTEs: 0.00 Staff FTEs: 3.00 BLACKBOARD Program or Sub-Program: Not Reported Description of Application Function: On-line course delivery system o Platform/Host: o Operating System: o Database: Hosted N/A N/A Annual Volume: Unit of Measure: FY 2007 $770,000 35,000 Students Consultant FTEs: 0.00 Staff FTEs: 1.00 PEOPLESOFT Program or Sub-Program: Not Reported Description of Application Function: State Accounting system o Platform/Host: N/A o Operating System: N/A o Database: N/A Annual Volume: Unit of Measure: FY 2007 $2,600,000 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.00 593 Georgia Department of Technical & Adult Education Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Plotters Other DESCRIPTION Various Models Various Models Various Models Various Models Various Models Various Models Various Models Various Models Various Models Ironmail e-mail security appliance Cisco VPN Concentrators Wireless Devices Blackberries QUANTITY 350 340 60 2 33 60 13 9 5 36 37 40 985 Capitalized Asset Value of IT Equipment: $1,721,950 General Age and Condition of Equipment: Description of condition. 1-6 Years old in various conditions. 594 State of Georgia Information Technology Expenditures Report Fiscal Year 2007 For Period July 1, 2006 June 30, 2007 Georgia Department of Transportation 0 Georgia Department of Transportation Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision Keep Georgia Moving With Quality Transportation. Agency Mission The Georgia Department of Transportation provides a safe, seamless and sustainable transportation system that supports Georgia's economy and is sensitive to its citizens and environment. Agency Strategic Goals Assure faster, friendlier, easier delivery of government services, based on customers' needs. Deliver market-competitive IT products and services. Improve the governance of GDOT IT decision making, investment and implementation. Increase effective and efficient use of GDOT IT assets through forums that promote opportunities for interagency collaboration, interoperability and resource sharing.. Attract, support, recognize and retain an engaged, high-performing technological workforce. Protect the confidentiality, integrity and availability of GDOT's information resources. 595 Georgia Department of Transportation Agency IT Projects PROJECT A: Data Warehouse Project Description and Benefit: Design and Implementation of an Enterprise Data Warehouse for GDOT. Data that has been identified to be included in the scope are PeopleSoft, HR, PeopleSoft Project Costing, RC Info, TPro, and Trans*Port. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Planning/Analysis/Design Construction/Implementation High $350,000 State Funds Not Reported Federal/Other Funds Not Reported PROJECT B: Materials Information Management System (MIMS) Project Description and Benefit: A system to support functionality for managing data for qualified testing technicians and laboratories, testing equipment, pre-approved materials and sources, site investigations, as well as sampling and testing performed in the field and at the laboratories. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Planning/Analysis/Design Construction/Implementation High $1,600,000 State Funds Not Reported Federal/Other Funds Not Reported PROJECT C: Business Continuity and Disaster Recovery Project Description and Benefit: This initiative is to provide 100% availability of computing services to GDOT and its customers and serves as level one of Disaster Recovery. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Construction/Implementation High $1,200,000 State Funds Not Reported Federal/Other Funds Not Reported 596 Georgia Department of Transportation PROJECT D: Consultant Management Information System 5.3 Invoice Reporting Project Description and Benefit: This release will facilitate the Office of Consultant Design and Program Delivery in getting the necessary information to General Accounting for invoice approvals and invoice payments. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Construction/Implementation High $400,000 State Funds Not Reported Federal/Other Funds Not Reported PROJECT E: Contracts Administration Electronic Proposal Project Description and Benefit: This initiative will automate the processes and procedures of the Office of Contracts Administration. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Construction/Implementation High $250,000 State Funds Federal/Other Funds Not Reported Not Reported PROJECT F: Crash Analysis Reporting System Project Description and Benefit: The Crash Analysis Reporting System is a federally funded project whose main objective is to provide the ability for GA. Law Enforcement Agencies to submit their Crash Reports to GDOT in an electronic format. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $525,000 RFP not needed High $525,000 State Funds $0 Federal/Other Funds $525,000 PROJECT G: Data Dictionary Project Description and Benefit: Establishment/creation of Enterprise Level Data Dictionary for GDOT. Project Status Planning/Analysis/Design 597 Georgia Department of Transportation Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Not Reported $250,000 State Funds Not Reported Federal/Other Funds Not Reported PROJECT H: MY GDOT Project Description and Benefit: The web interface for SharePoint initiative will be a one-stop client oriented web portal that personalizes the portal's tools and information to the specific needs and characteristics of the person visiting the site, accessing information from GDOT databases. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Planning/Analysis & Design Not Reported $71,151 State Funds Not Reported Federal/Other Funds Not Reported PROJECT I: OEL Re-Evaluation Form Project Description and Benefit: Adobe/SharePoint based automation of the OEL Reevaluation Form and supporting documents. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Construction/Implementation Not Reported $88,757 State Funds Not Reported Federal/Other Funds Not Reported PROJECT J: OEL Smartform Project Description and Benefit: Build conventional Web application to automate the production of the Categorical Exclusion Form and attached supporting documents for the Office of Environment and Location. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Construction/Implementation Not Reported $154,765 State Funds Not Reported Federal/Other Funds Not Reported 598 Georgia Department of Transportation PROJECT K: OEL Survey Form Project Description and Benefit: Adobe/SharePoint based implementation of the 12 OEL Survey Forms and supporting documents. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Planning/Analysis/Design Not Reported $215,000 State Funds Not Reported Federal/Other Funds Not Reported PROJECT L: SharePoint Initiatives Project Description and Benefit: A one-stop client oriented web portal that p-ersonalizes the portal's tools and information to the specific needs and characteristics of the person visiting the site, accessing information from GDOT databases. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Planning/Analysis/Design Not Reported $750,000 State Funds Not Reported Federal/Other Funds Not Reported PROJECT M: Signal Tracking and Operations Program Project Description and Benefit: Replaces existing SPA application for traffic lights permits. Add tracking functionality, local government access via web, general public access, and reporting features in subsequent phases. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Planning/Analysis/Design Not Reported $126,264 State Funds Not Reported Federal/Other Funds Not Reported PROJECT N: Team Unifying Platform (TUP) Project Description and Benefit: This initiative establishes the Team Unifying Platform for application development which includes Requisite Pro, RSA, RSM, CQTM, ClearCase, SoDa, Project Console. Project Status Planning/Analysis/Design 599 Georgia Department of Transportation Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Not Reported $280,000 State Funds Not Reported Federal/Other Funds Not Reported PROJECT O: Georgia Navigator Website Redesign and Upgrade Project Description and Benefit: To improve look and feel while adding more useful data. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Planning/Analysis/Design Not Reported $150,000 State Funds Not Reported Federal/Other Funds Not Reported PROJECT P: Central Control for Ramp Meters Project Description and Benefit: To provide centralized control, within Traffic Operations, for ramp meters deployed throughout the state of Georgia. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Planning/Analysis/Design Not Reported $400,000 State Funds Not Reported Federal/Other Funds Not Reported PROJECT Q: Upgrade of Welcome Center Display Units Project Description and Benefit: To enhance traffic information provided to the traveling public within the state of Georgia. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Construction/Implementation Not Reported $40,000 State Funds Federal/Other Funds Not Reported Not Reported PROJECT R: Redesign of ITS Network Project Description and Benefit: To facilitate the incorporation of IP based field devices, providing a variety of traffic data. 600 Georgia Department of Transportation Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported RFP needed. Not Reported $20,000,000 State Funds Not Reported Federal/Other Funds Not Reported Agency Major IT Accomplishments Data Warehouse Loaded PeopleSoft data into the data warehouse. MIMS Deployed equipment management module and QPL modules. Business Continuity & Disaster Recovery Facility built. CMIS Version 5.3 Invoice module deployed. Contracts Administration Electronic Proposal Statement of Work is in GDOT Procurement. Crash Analysis Reporting System Fatal Crash Reporting Module in final development. Data Dictionary Hiring Business Analyst to define data elements. MyGDOT Finalizing Deployment. OEL Re-Evaluation Form 601 Georgia Department of Transportation Requirements finalized. OEL SmartForm Application Deployed. Demonstration to GPTQ in Dec 2007. OEL Survey Form Requirements finalized. SharePoint Initiatives Infrastructure in place. STOP Requirements finalized. TUP Proof of Concept in progress. 602 Georgia Department of Transportation Chapter 2, Section A - Expenditures by Sub Class Account/ Subclass Description APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subtotal 510000 Regular Salaries 511000 Overtime 512000 Permanent Hourly Labor 513000 Temporary/Casual Labor Fringe Benefits Allocation 514000 FICA 515000 Retirement 516000 Health Insurance 517000 Personal Liability Insurance 518000 Unemployment Insurance 519000 Worker's Compensation 599000 Lapse 300 Personal Services 612000 Motor Vehicle Expense 613000 Printing & Publications 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment Not on Inventory 617000 Water & Sewer 618000 Energy 619000 Rents - Other than Real Estate 620000 Insurance & Bonding 622000 Freight 625000 Discounts Lost 626000 Procurement Card 627000 Other Operating Expense 640000 Travel 301 Regular Operating Expense 713000 Capital Lease/I P Prin 722000 Motor Vehicle Purchases 303 Motor Vehicle Purchases Total Expenditures 5,152,096 376,660 549,795 674,919 6,753,470 9,650 26,596 281,402 135,550 1,227 22,869 714 394 244,805 29,874 753,081 - 603 Georgia Department of Transportation Expenditures by Sub Class (continued) Account/ Subclass Description 713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 304 Equipment 814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Cap Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support 305 Computer Charges 648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals 306 Real Estate Rentals 871001 Voice/Data Communication Services - GTA Computer 871002 Voice/Data Communication Services - GTA Data Network 871003 Voice/Data Communication Services - GTA Telecom 871000 Voice / Data Communication Services (GTA) 872001 Voice/Data Communication Services - Wire/Cable Simple 872002 Voice/Data Communication Services - Wire/Cable Complex 872003 Voice/Data Communication Services - MPLS 872004 Voice/Data Communication Services - Video 872005 Voice/Data Communication Services - Local Service 872006 Voice/Data Communication Services - Long Distance 872007 Voice/Data Communication Services - Voice Mail 872008 Voice/Data Communication Services - PBX 872009 Voice/Data Communication Services - VOIP 872010 Voice/Data Communication Services - Key System 872011 Voice/Data Communication Services - Mobile/Wireless 872012 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (Other) 307 Telecommunications Total Total Expenditures 1,006,122 1,006,122 182,177 762,874 351,085 490,042 215,849 191,745 3,084,382 5,278,153 1,691,879 658,354 89,933 2,440,166 61,493 473 10,593 24,825 509 97,893 2,538,059 604 Georgia Department of Transportation Expenditures by Sub Class (continued) Account/ Subclass Description 723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings 309 Capital Outlay 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 Professional/Technical Services - Computer/IT 852000 Professional/Technical Services - Computer/IT Expenses 312 Contracts 750000 Transfers Out 314 Transfers 690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants 315 Grants TOTAL EXPENDITURES State Funds Federal Funds Other Funds Full Time Equivalent Positions Full Time Equivalent Consultants Total Expenditures 1,219 1,219 1,437,768 3,996,801 11,102,098 16,536,667 - 34,015,378 15,761,379 7,378,666 1,875,925 605 Georgia Department of Transportation Chapter 2, Section B - Expenditures by Application Applications: Description AASHTO Adobe Autodesk Bidtabs Binary Research Business Objects CALQView Checkpoint Command center Cube Base DBV Ensoft ERStudio Genifax Geophysical Survey HCS+ Kronos Macromedia MCTrans+ Oracle Polycom Shopkey SnagIt SSL VPN Sun Survey Data Processing TapcoTips Telemaster Visio Visual Fortran VMWare Weblogic Consultant Position FTE's FTE's FY 2007 Expenditures 41,400 463,178 1,050 3,885 4,899 474,400 1,500 33,000 4,371 1,500 1,300 1,000 14,385 2,800 1,800 16,875 328,588 3,328 16,875 152,000 1,241 4,628 1,290 13,996 16,648 12,000 1,895 99,889 1,588 2,520 67,687 61,880 TOTAL Applications Expenditures TOTAL Applications Positions TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions TOTAL EXPENDITURES TOTAL POSITIONS - - - - - - 1,853,396 32,161,982 34,015,378 606 Georgia Department of Transportation Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) Application A: AASHTO Program or Sub-Program: Not Reported Description of Application Function: Not Reported. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $41,400 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.00 Application B: ADOBE Program or Sub-Program: Not Reported Description of Application Function: Not Reported. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $463,178 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.00 Application C: AUTODESK Program or Sub-Program: Not Reported Description of Application Function: Not Reported. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported 607 Georgia Department of Transportation Annual Volume: Unit of Measure: FY 2007 $1,050 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.00 Application D: BIDTA BS Program or Sub-Program: Not Reported Description of Application Function: Not Reported. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $3,885 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.00 Application E: BINARY RESEARCH Program or Sub-Program: Not Reported Description of Application Function: Not Reported. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $4,899 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.00 Application F: BUSINESS OBJECTS Program or Sub-Program: Not Reported Description of Application Function: Not Reported. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported 608 Georgia Department of Transportation Annual Volume: Unit of Measure: FY 2007 $474,400 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.00 Application G: CALQ VIEW Program or Sub-Program: Not Reported Description of Application Function: Not Reported. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $1,500 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.00 Application H: CHECKPOINT Program or Sub-Program: Not Reported Description of Application Function: Not Reported. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $33,000 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.00 Application I: COMMAND CENTER Program or Sub-Program: Not Reported Description of Application Function: Not Reported. o Platform/Host: o Operating System: Not Reported Not Reported 609 Georgia Department of Transportation o Database: Not Reported Annual Volume: Unit of Measure: FY 2007 $4,371 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.00 Application J: CUBE BASE Program or Sub-Program: Not Reported Description of Application Function: Not Reported. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $1,500 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.00 Application K: DBV Program or Sub-Program: Not Reported Description of Application Function: Not Reported. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $1,300 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.00 Application L: ENSOFT Program or Sub-Program: Not Reported Description of Application Function: Not Reported. o Platform/Host: Not Reported 610 Georgia Department of Transportation o Operating System: o Database: Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $1,000 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.00 Application M: ERSTUDIO Program or Sub-Program: Not Reported Description of Application Function: Not Reported. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $14,385 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.00 Application N: GENIFAX Program or Sub-Program: Not Reported Description of Application Function: Not Reported. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $2,800 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.00 Application O: GEOPHYSICAL SURVEY Program or Sub-Program: Not Reported Description of Application Function: Not Reported. 611 Georgia Department of Transportation o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $1,800 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.00 Application P: HCS+ Program or Sub-Program: Not Reported Description of Application Function: Not Reported. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $16,875 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.00 Application Q: KRONOS Program or Sub-Program: Not Reported Description of Application Function: Not Reported. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $328,588 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.00 Application R: MACROMEDIA Program or Sub-Program: Not Reported Description of Application Function: Not Reported. 612 Georgia Department of Transportation o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $3,328 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.00 Application S: MCTRANS+ Program or Sub-Program: Not Reported Description of Application Function: Not Reported. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $16,875 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.00 Application T: ORACLE Program or Sub-Program: Not Reported Description of Application Function: Not Reported. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $152,000 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.00 Application U: POLYCOM Program or Sub-Program: Not Reported Description of Application Function: 613 Georgia Department of Transportation Not Reported. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $1,241 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.00 Application V: SHOPKEY Program or Sub-Program: Not Reported Description of Application Function: Not Reported. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $4,628 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.00 Application W: SNAGIT Program or Sub-Program: Not Reported Description of Application Function: Not Reported. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $1,290 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.00 Application X: SSL VPN Program or Sub-Program: Not Reported 614 Georgia Department of Transportation Description of Application Function: Not Reported. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $13,996 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.00 Application Y: SUN Program or Sub-Program: Not Reported Description of Application Function: Not Reported. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $16,648 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.00 Application Z: SURVEY DATA PROCESSING Program or Sub-Program: Not Reported Description of Application Function: Not Reported. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $12,000 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.00 615 Georgia Department of Transportation Application AA: TAPCO TIPS Program or Sub-Program: Not Reported Description of Application Function: Not Reported. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $1,895 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.00 Application AB: TELEMASTER Program or Sub-Program: Not Reported Description of Application Function: Not Reported. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $99,889 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.00 Application AC: VISIO Program or Sub-Program: Not Reported Description of Application Function: Not Reported. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 Not Reported Not Reported Consultant FTEs: Staff FTEs: 616 Georgia Department of Transportation $1,588 0.00 0.00 Application AD: VISUAL FORTRAN Program or Sub-Program: Not Reported Description of Application Function: Not Reported. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $2,520 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.00 Application AE: VMWARE Program or Sub-Program: Not Reported Description of Application Function: Not Reported. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: FY 2007 $67,687 Not Reported Not Reported Consultant FTEs: 0.00 Staff FTEs: 0.00 Application AF: WEBLOGIC Program or Sub-Program: Not Reported Description of Application Function: Not Reported. o Platform/Host: o Operating System: o Database: Not Reported Not Reported Not Reported Annual Volume: Unit of Measure: Not Reported Not Reported 617 FY 2007 $61,880 Georgia Department of Transportation Consultant FTEs: 0.00 Staff FTEs: 0.00 618 Georgia Department of Transportation Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Plotters Scanners Other DESCRIPTION Intel and Sun Servers Cisco Nortel, Cisco Nokia HP HP HP SAN, ISCSI, 3511 Capitalized Asset Value of IT Equipment: $11,050,421 General Age and Condition of Equipment: Description of condition. 0-6 years. QUANTITY 3,829 577 315 34 112 10 1,000 250 30 52 6,209 619 State of Georgia Information Technology Expenditures Report Fiscal Year 2007 For Period July 1, 2006 June 30, 2007 Georgia State Road and Tollway Authority 0 Georgia State Road & Tollway Authority Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision SRTA is an essential partner in the transportation industry providing cutting edge solutions through financial, technological and service innovations. Agency Mission SRTA maintains and operates safe and efficient toll facilities, provides innovative transportation finance opportunities, and identifies user financed facilities to enhance the mobility of Georgians. Agency Strategic Goals Deliver superior customer service. Optimize assets and enhance revenues. Strengthen organizational infrastructure. Agency IT Projects PROJECT A: Datacenter infrastructure Upgrade Project Description and Benefit: Provide higher systems availability to the user community with back office servers that are under warranty saving the agency $116,000 annually in maintenance. Replace outdated and out of warranty HP servers with new Dell hardware and reproduce our production environment in a virtual environment. The new solution will be hosted in an owned facility saving office space. Project Status RFP not needed Planning/Analysis/Design 620 Georgia State Road & Tollway Authority Project Priority Lifetime Cost of Project FY 2007 Total Funding $607,000 High $607,000 State Funds $0 Federal/Other Funds $607,000 PROJECT B: Tolling Infrastructure Refit Project Description and Benefit: Capture lost revenue due to degradation of current system and provide better customer experience and support. Upgrade tolling infrastructure from the tolling lanes through to the back office systems. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $7,900,000 RFP not needed Planning/Analysis/Design High 7,900,000 State Funds $0 Federal/Other Funds $7,900,000 Agency Major IT Accomplishments Information Technology Infrastructure Library (ITIL) alignment Realigned the IT department to a service model. Help Desk tool implementation Implemented Track-It helpdesk solution to better manage IT resources and provide accountability.. Disaster Recovery Plan Developed a disaster recovery plan for the agency. Systems Monitoring Implemented systems monitoring utilizing IP-Mon solution. 621 Georgia State Road & Tollway Authority Chapter 2, Section A - Expenditures by Sub Class Account/ Subclass Description APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subtotal 501000 Regular Salaries 511000 Overtime 512000 Permanent Hourly 513000 Temporary Labor Fringe Benefits Allocation 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 518000 Unemployment Insurance 519000 Workers' Compensation 520000 Merit System Assessments 598000 Pay for Performance 599000 Lapse 300 Personal Services 610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation 301 Regular Operating Expense 713000 Capital Lease/I P Prin 722000 Motor Vehicle Purchases 303 Motor Vehicle Purchases Total Expenditures 306,362 22,437 31,892 56,314 382 417,388 5 27,931 39,877 3,175 338 4,825 12,934 89,084 - 622 Georgia State Road & Tollway Authority Expenditures by Sub Class (continued) Account/ Subclass Description 713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 304 Equipment 814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Cap Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support 305 Computer Charges 648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals 306 Real Estate Rentals 871001 Voice/Data Communication Services - GTA Computer 871002 Voice/Data Communication Services - GTA Data Network 871003 Voice/Data Communication Services - GTA Telecom Data Telecommunications Subtotal 872001 Voice/Data Communication Services - Wire/Cable 872002 Voice/Data Communication Services - MPLS 872003 Voice/Data Communication Services - Video 872004 Voice/Data Communication Services - Local Service 872005 Voice/Data Communication Services - Long Distance 872006 Voice/Data Communication Services - Voice Mail 872007 Voice/Data Communication Services - PBX 872008 Voice/Data Communication Services - VOIP 872009 Voice/Data Communication Services - Key System 872010 Voice/Data Communication Services - Mobile/Wireless 872011 Voice/Data Communication Services - Other Other Telcommunications Subtotal 307 Telecommunications Total Total Expenditures - 54,880 140,254 195,135 112 112 145,173 145,173 145,285 623 Georgia State Road & Tollway Authority Expenditures by Sub Class (continued) Account/ Subclass Description 723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings 309 Capital Outlay 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 Professional/Technical Services - Computer/IT 852000 Professional/Technical Services - Computer/IT Expenses 312 Contracts 750000 Transfers Out 314 Transfers 690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants 315 Grants TOTAL EXPENDITURES State Funds Federal Funds Other Funds Full Time Equivalent Positions Full Time Equivalent Consultants Total Expenditures 259,802 1,091 260,893 - 1,099,764 - 624 Georgia State Road & Tollway Authority Chapter 2, Section B - Expenditures by Application A ppl i ca t i on s: Descr i pt i on Not Applicable Consult ant Posit ion FY 2007 FTE's FTE's Expenditures TOTAL Applications Expenditures TOTAL Applications Positions TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions TOTAL EXPENDITURES TOTAL POSITIONS - - - 1 ,099,7 64 - - 1 ,099,7 64 - - 625 Georgia State Road & Tollway Authority Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) Not Reported 626 Georgia State Road & Tollway Authority Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Scanner Other DESCRIPTION QUANTITY Capitalized Asset Value of IT Equipment: $2,481,796 General Age and Condition of Equipment: Description of condition. Approximately 4 years old, good condition. 627 State of Georgia Information Technology Expenditures Report Fiscal Year 2007 For Period July 1, 2006 June 30, 2007 Georgia Department of Veterans Service 0 Georgia Department of Veterans Services Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision The bedrock, primary focus and guiding vision of the Department of Veterans Services is dedicated to a deliberate and comprehensive effort to provide the very best of service to the over 770,000 veterans, their dependents and survivors in the State of Georgia. Agency Mission The mission of the Department of Veterans Services is to serve the more than 770,000 veterans in Georgia, their dependents and survivors, in all matters pertaining to veteran's affairs. Agency Strategic Goals To provide the very best of service to the veterans of the State of Georgia, their dependents and survivors who are eligible for various state and federal benefits and to assist them in obtaining all the entitlements for which they have eligibility in accordance with the law. Improve through automated systems support, service to Georgia's veterans, their dependents and survivors, in obtaining those benefits authorized under the law. Continue implementation of the law and regulations governing school approvals, through a programmatic approach to renewal of approvals, supervisory visit schedules, and training programs for Department of Veterans Affairs certifying officials, developing internal policies and establishing procedures for documentation requirements. Agency IT Projects PROJECT A: Local Area Network and Wide Area Network Implementation Project Description and Benefit: This implementation will connect all field and local offices to one central network. This will allow information to be shared in a more timely and 628 Georgia Department of Veterans Services efficient manner. Computer will updated more quickly with the latest updates and upgrades that are available. Computer's will be monitored and protected more efficiently. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding Not Reported Have Not Started Not Reported Up to $250,000 State Funds Not Reported Federal/Other Funds Not Reported Agency Major IT Accomplishments Not Reported 629 Georgia Department of Veterans Services Chapter 2, Section A - Expenditures by Sub Class Account/ Subclass Description APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subtotal 510000 Regular Salaries 511000 Overtime 512000 Permanent Hourly Labor 513000 Temporary/Casual Labor Fringe Benefits Allocation 514000 FICA 515000 Retirement 516000 Health Insurance 517000 Personal Liability Insurance 518000 Unemployment Insurance 519000 Worker's Compensation 599000 Lapse 300 Personal Services 612000 Motor Vehicle Expense 613000 Printing & Publications 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment Under $1,000 617000 Water & Sewer 618000 Energy 619000 Rents - Other than Real Estate 620000 Insurance & Bonding 622000 Freight 625000 Discounts Lost 626000 Procurement Card 627000 Other Operating Expense 301 Regular Operating Expense 713000 Capital Lease/I P Prin 722000 Motor Vehicle Purchases 303 Motor Vehicle Purchases Total Expenditures 45,522 2,995 4,193 7,188 59,898 6,194 335 20,729 27,258 - 630 Georgia Department of Veterans Services Expenditures by Sub Class (continued) Account/ Subclass Description 616000 Equipment Under $5,000 619000 Rents - Other than Real Estate 713000 Capital Lease/I P Prin 720000 Equipment Over $5,000 721000 Computer Equipment $5,000 304 Equipment 616000 Equipment Under $5,000 619000 Computer Rents other than Real Estate 651000 Computer Per Diem and Fees 653000 Computer Contracts 661000 GTA Computer Billings 662000 Computer Other 663000 Computer Software 721000 Computer Equipment 305 Computer Charges 306 Real Estate Rentals 671001 Data Frame Relay - GTA Billings 671002 Data Wire/Cable - GTA Billings 671003 Data Net - GTA Billings 671050 Data - Other 671000 Data Telecommunications Subtotal 672001 Other Telecomm - Local Service - GTA Billing 672002 Other Telecomm - Network - GTA Billing 672003 Other Telecomm - Long Distance - GTA Billing 672006 Other Telecomm - Voice Mail - GTA Billing 672006 Other Telecomm - Pagers - GTA Billing 672006 Other Telecomm - Radio - GTA Billing 672019 Other Telecomm - Cellular 672020 Other Telecomm 672050 Other Telcomm - GTA Svcs for Resale - Local 672051 Other Tele-GTA Svcs Resale - Long Distance 672052 Other Telecomm - Services for Resale - Paging 672000 Other Telcommunications Subtotal 307 Telecommunications Total Total Expenditures - 25,716 25,716 65,240 6,998 168 5,500 77,906 77,906 631 Georgia Department of Veterans Services Expenditures by Sub Class (continued) Account/ Subclass Description 723000 Land 724000 Buildings 725000 Improvements Other Than Buildings 726000 Works of Art and Historical Treasures 727000 Library Collections 728000 Construction in Progress 733000 Infrastructure 824000 [IT Expenditure] IT Buildings 309 Capital Outlay 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 Professional/Technical Services - Computer/IT 852000 Professional/Technical Services - Computer/IT Expenses 312 Contracts 750000 Transfers Out 314 Transfers 690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants 315 Grants TOTAL EXPENDITURES State Funds Federal Funds Other Funds Full Time Equivalent Positions Full Time Equivalent Consultants Total Expenditures - - 190,778 1.00 - 632 Georgia Department of Veterans Services Chapter 2, Section B - Expenditures by Application Applications: Description Not Reported Consultant Position FTE's FTE's FY 2007 Expenditures TOTAL Applications Expenditures TOTAL Applications Positions TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions TOTAL EXPENDITURES TOTAL POSITIONS - - - 190,778 - 1.00 190,778 - 1.00 633 Georgia Department of Veterans Services Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) Not Reported 634 Georgia Department of Veterans Services Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Scanners DESCRIPTION QUANTITY 153 8 1 1 99 3 265 Capitalized Asset Value of IT Equipment: $270,000 General Age and Condition of Equipment: Description of condition. Not Reported. 635 State of Georgia Information Technology Expenditures Report Fiscal Year 2007 For Period July 1, 2006 June 30, 2007 Georgia State Board of Worker's Compensation 0 Georgia State Board of Worker's Compensation Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision The Georgia State Board of Workers' Compensation is committed to being a service-oriented organization that treats people with respect, is responsive and sensitive to client needs, listens carefully, communicates clearly and openly, acts honestly and fairly, provides educational opportunities for employees, employers and other participants in the system; strives for excellence through innovation, personal initiative, teamwork and staff development, and manages resources effectively to achieve positive results. Agency Mission To provide superior access to the Georgia Workers' Compensation program for injured workers and employers in a manner that is sensitive, responsive, and effective and to insure efficient processing and swift, fair resolution of claims, while encouraging workplace safety and return to work. Agency Strategic Goals To make the entire SBWC Agency, one that is committed, fair and responsive to workers and businesses throughout the state of Georgia. To ensure the injure employees receive quality medical care and the appropriate income benefits and then return to suitable employment, if possible, while protecting employers from tort liability. To have well informed and educated stakeholders. To have a robust system with accessibility to all stakeholders. Increased insurance coverage compliance through the efficient use of data sharing and technology. Reduced delay in delivery of income and medical payments. Predictable, cost effective system that adequately meets the needs of injured workers and insures competitiveness and marketability. Maintain and strengthen partnerships with workers, employers, providers and the government. Adequately funded mechanism to provide benefits to the uninsured worker. 636 Georgia State Board of Worker's Compensation Agency IT Projects PROJECT A: Integrated Claims Management System Project Description and Benefit: ICMS is a web based application that allows WC stakeholders to submit and view WC claims information based on users' credentials and access rights. Provide increased efficiency in the delivery of services and access to the workers' compensation system for stakeholders, including the injured worker, employers and insurance providers. Project Status Project Priority Lifetime Cost of Project FY 2007 Total Funding $2,692,911 Construction/Implementation High $3,304,135 State Funds Federal/Other Funds $2,692,911 $0 Agency Major IT Accomplishments Not Reported. 637 Georgia State Board of Worker's Compensation Chapter 2, Section A - Expenditures by Sub Class Account/ Subclass Description APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subtotal 501000 Regular Salaries 511000 Overtime 512000 Permanent Hourly 513000 Temporary Labor Fringe Benefits Allocation 514000 F.I.C.A. 515000 Retirement 516000 Health Insurance 518000 Unemployment Insurance 519000 Workers' Compensation 520000 Merit System Assessments 598000 Pay for Performance 599000 Lapse 300 Personal Services 610000 Cost of Goods Sold/Purchases for Resale 611000 Postage 612000 Motor Vehicle Expenses 613000 Publications, Printing and Media 614000 Supplies & Materials 615000 Repairs & Maintenance 616000 Equipment on Inventory but not Capitalized 617000 Water & Sewer 618000 Energy 619000 Rents Other than Real Estate 620000 Insurance & Bonding 621000 Bad Debt Expense 622000 Freight 625000 Discounts Losts 626000 Procurement Card Purchases 627000 Other Operating Expense 640000 Travel 740000 Depreciation 301 Regular Operating Expense 722000 Motor Vehicle 303 Motor Vehicle Purchases Total Expenditures 330,758 23,485 34,456 55,280 292 457 882 445,610 20,846 24,503 28,789 74,138 - 638 Georgia State Board of Worker's Compensation Expenditures by Sub Class (continued) Account/ Subclass Description Total Expenditures 713000 Capital Lease/Installment Purchase - Principal Pmts 716000 Capital Lease/Installment Purchase - Interest Pmts 720000 Equipment (over $5,000) 821000 Computer/Telecommunications Equipment 15,307 7,379 304 Equipment 22,686 814000 [IT Expenditure] Supplies and Materials 815000 [IT Expenditure] Repairs and Maintenance 816000 [IT Expenditure] Equipment Under Capitalization Threshold 819000 [IT Expenditure] Rents other than Real Estate 823000 [IT Expenditure] Software (Capitalized) 862000 [IT Expenditure] Computer Billings (Other Than GTA) 863000 [IT Expenditure] Software (Not Capitalized) 864000 [IT Expenditure] Software Maintenance and Support 1,756 35,496 47,395 45,951 305 Computer Charges 130,598 648000 Real Estate Rentals 680000 Authority Lease Rentals 848000 [IT Expenditure] Real Estate Rentals 306 Real Estate Rentals - 871001 Voice/Data Communication Services - GTA Computer Bill 871002 Voice/Data Communication Services - GTA Data Network Bill 871003 Voice/Data Communication Services - GTA Telecommunications B 871000 Voice / Data Communication Services (GTA) 872001 Voice/Data Communication Services - Wire/Cable Simple 872002 Voice/Data Communication Services - Wire/Cable Complex 872003 Voice/Data Communication Services - MPLS 872004 Voice/Data Communication Services - Video 872005 Voice/Data Communication Services - Local Service 872006 Voice/Data Communication Services - Long Distance 872007 Voice/Data Communication Services - Voice Mail 872008 Voice/Data Communication Services - PBX 872009 Voice/Data Communication Services - VOIP 872010 Voice/Data Communication Services - Key System 872011 Voice/Data Communication Services - Mobile/Wireless 872012 Voice/Data Communication Services - Other 872000 Voice / Data Communication Services (OTHER) 104,438 60 177,614 282,112 2,491 2,491 307 Telecommunications Total 284,603 639 Georgia State Board of Worker's Compensation Expenditures by Sub Class (continued) Account/ Subclass Description 651000 Professional Services 652000 Professional Services - Expenses 653000 Contracts 654000 Contracts - State Organizations 851000 Professional/Technical Services - Computer/IT 852000 Professional/Technical Services - Computer/IT Expenses 312 Contracts 750000 Transfers Out 314 Transfers 690000 Direct Benefits 695000 Pension Benefits 696000 Refund of Pension Contributions 705000 Tuition and Scholarships 707000 Grants 315 Grants TOTAL EXPENDITURES State Funds Federal Funds Other Funds Full Time Equivalent Positions Full Time Equivalent Consultants Total Expenditures 78,395 451,373 529,768 - 1,487,403 5.80 3.30 640 Georgia State Board of Worker's Compensation Chapter 2, Section B - Expenditures by Application Description Applications: Integrated Claims Management System (ICMS) Worker's Compensation Claims Processing (WCCP) Consultant Position FTE's FTE's FY 2007 Expenditures 1.30 3.20 0.20 214,641 12,573 TOTAL Applications Expenditures TOTAL Applications Positions TOTAL Infrastructure Expenditures TOTAL Infrastructure Positions TOTAL EXPENDITURES TOTAL POSITIONS 1.30 2.00 3.30 3.40 2.40 5.80 724,831 762,572 1,487,403 641 Georgia State Board of Worker's Compensation Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) Application A: INTEGRATED CLAIMS MANAGEMENT SYSTEM (ICMS) Program or Sub-Program: Workers' Compensation Administration Description of Application Function: Supports the Workers' compensation administration program o Platform/Host: o Operating System: o Database: Dell PowerEdge 650 MS Win2K Oracle Annual Volume: Unit of Measure: FY 2007 $710,919 50,000 Claims/Year Workers' Compensation Claims Consultant FTEs: Staff FTEs: 1.30 3.20 Application B: WORKER'S COMPENSATION CLAIMS PROCESSING (WCCP) Program or Sub-Program: Workers' Compensation Administration Description of Application Function: Supports workers' compensation claims processing and file maintenance o Platform/Host: o Operating System: o Database: Z/OS VSAM Information Not Provided Annual Volume: Unit of Measure: FY 2007 $13,912 50,000 Claims/Year Workers' Compensation Claims Consultant FTEs: Staff FTEs: 0.00 0.2 642 Georgia State Board of Worker's Compensation Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Other DESCRIPTION Dell Optiplex GX620 Dell Latitude 6nn Dell PowerEdge and (1 Compaq) MS Win2003 Nortel, Cisco, Dell Cisco Pix 515e HP Color Laserjet 4500 and 4650 HP Deskjets and Laserjets Fujitsu Scanner Network MFP HP 4101 QUANTITY 136 60 28 4 136 2 2 Wireless Devices Blackberry 22 390 Capitalized Asset Value of IT Equipment: Not Reported General Age and Condition of Equipment: Description of condition. New 4 years. All equipment is in good condition 643