2008 Abstinence education (Georgia. Children and Youth Coordinating Council)

2008
ABSTINENCE-UNTIL-MARRIAGE REQUEST FOR PROPOSALS AND APPLICATION KIT
Children and Youth Coordinating Council 3408 Covington Hwy
Decatur, Georgia 30032-1513 Telephone: (404) 508-6574 www.cycc.state.ga.us
This publication has been prepared under a grant from the United States Department of Health and Human Services. The Children & Youth Coordinating Council hopes this edition will serve the needs of those organizations eligible for funding to provide services for Georgia's children, youth and families.

TABLE OF CONTENTS

PREFACE....................................................................................................... 1

INTRODUCTION.................................................................................................... 2

ELIGIBILITY.................................................................................................... 2

FEDERAL ABSTINENCE CRITERIA..................................................................... 3

SUGGESTED ACTIVITIES................................................................................. 3

OVERALL PROGRAM GOALS............................................................................ 5

FUNDING PROVISIONS.................................................................................... 5

BUDGET......................................................................................................... 7

APPLICATION CRITERIA........................................................................................

7

APPLICATION SUBMISSION................................................................................... 10

DEADLINE = April 21, 2008 AT 5:00 PM

APPLICATION REVIEW.......................................................................................... 11

NOTIFICATION OF AWARDS.................................................................................. 11

MODIFICATION OF FUNDS................................................................................... 11

GENERAL FUNDING POLICIES.............................................................................. 12

CONTINUATION FUNDING POLICIES...................................................................... 14

UNALLOWABLE GRANT EXPENDITURES................................................................. 14

SUBGRANTEE REPORTING REQUIREMENTS.......................................................... 16

PROGRAM NARRATIVE....................................................................................... 18

SAMPLE OF SURVEY......................................................................................... 22

ADDITIONAL INFORMATION.................................................................................... 27
CYCC Board Members CYCC Technical Assistance Directions to CYCC Office

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PREFACE

During the 2008 spring funding cycle, the Children and Youth Coordinating Council will accept grant applications for new Abstinence-Until-Marriage programs.

Program

Available Funds

Abstinence-Until-Marriage

$ 445,000

School systems are eligible to apply for up to $200,000 per year for 3 years. Non-profit agencies as well as local units of government are eligible to apply for up to $85,000 per year for 3 years.
All programs are required to provide cash and/or in-kind matching funds equal to 40% of the grant award amount. Third-year continuation proposals will be subject to a 25% reduction in funding if original award exceeds $10,000.
Note: Non-profit organizations applying for funds are required to have been in existence for at least 12 months and have 501(c) status at the time of filing the grant application.
**The release of the FFY08 Abstinence Education funds is incumbent upon Congressional authorization. We are anticipating Georgia's full allocation by June 30, 2008. Please note that if Congress does not reauthorize the Title V, Abstinence Education program, applications submitted under this RFP will not be funded.

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ABSTINENCE-UNTIL-MARRIAGE EDUCATION
Request For Proposals

INTRODUCTION
The Children and Youth Coordinating Council (CYCC) will accept applications for the funding of Abstinence-Until-Marriage (AUM) programs under the Abstinence Education Block Grant from the United States Department of Health and Human Services (CFDA 93.235) for 2008. Funding within this area will be devoted exclusively to agencies that seek to reduce sexual activity outside of marriage among adolescents and young adults, reduce out-of-wedlock pregnancies and births, sexually transmitted diseases, as well as increase stable and healthy family formation by providing AUM programming. Programs are strongly encouraged to include youth development strategies and asset development within the proposed program. To be eligible for funding, projects are required to adhere to the A-H federal definition of AUM education. Agencies cannot violate any aspect of the definition. The federal criteria can be found on the following page.
If you have any questions in completing this application for grant funds, CYCC staff is available to assist you. A telephone listing and e-mail addresses of grant staff are provided in the back of this book.
ELIGIBILITY
Eligible applicants include state government, local governments, school systems, nonprofit agencies, and faith-based organizations with 501(c) status or group exemption. Non-profit agencies refer to page 7 for further instructions.

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FEDERAL ABSTINENCE-UNTIL-MARRIAGE CRITERIA

Federal legislation defines Abstinence-Until-Marriage programs by the following statements. Projects may not violate any aspect of the definition.

A. Has as its exclusive purpose, teaching the social, psychological, and health gains to be realized by abstaining from sexual activity.
B. Teaches abstinence from sexual activity outside marriage as the expected standard for all school-age children.
C. Teaches that abstinence from sexual activity is the only certain way to avoid out-of-wedlock pregnancy, sexually transmitted diseases, and other associated health problems.
D. Teaches that a mutually faithful monogamous relationship in context of marriage is the expected standard of human sexual activity.
E. Teaches that sexual activity outside of the context of marriage is likely to have harmful psychological and physical effects.
F. Teaches that bearing children out-of-wedlock is likely to have harmful consequences for the child, the child's parents, and society.
G. Teaches young people how to reject sexual advances and how alcohol and drug use increases vulnerability to sexual advances.
H. Teaches the importance of attaining self-sufficiency before engaging in sexual activity.
SUGGESTED ACTIVITIES

It is required that Abstinence-Until-Marriage is the foundation of all programming. Programs are strongly encouraged to promote asset development, provide positive youth development activities, and encourage healthy lifestyle choices for youth and young adults. Programs may be developed specifically for this grant funding or provide an AUM component to existing after-school, community-based, or school-based projects.

Asset Development: Search Institute's 40 Developmental Assets are concrete, common sense, positive experiences and qualities essential to raising successful young people. These assets have the power during critical adolescent years to influence choices young people make and help them become caring, responsible adults.

The Developmental Asset framework is categorized into two groups of 20 assets. External Assets are the positive experiences young people receive from the world around them. These 20 assets are about supporting and empowering young people, about setting boundaries and expectations, and about positive and constructive use of young people's time. External assets identify important roles that families, schools, congregations, neighborhoods, and youth organizations can play in promoting healthy development.

The 20 Internal Assets identify those characteristics and behaviors that reflect positive internal growth and development of young people. These assets are about positive values and identities, social competencies, and commitment to learning. The Internal Developmental Assets will help these young people make

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thoughtful and positive choices and, in turn, be better prepared for situations in life that challenge their inner strength and confidence.

Visit http://www.search-institute.org/assets/forty.html to access the 40 assets for adolescents.

Positive Youth Development: Positive youth development helps young people to visualize their future and determine the steps necessary to achieve their goal. Positive youth development is a set of planned activities that foster young people's growing capacity. Building Partnerships For Youth conducted an extensive literature review, resulting in a framework that includes the 21 essential elements of youth development. The 21 elements are as follows.

1. Academic success 2. Citizenship and contribution 3. Close relationship with caring adults 4. Communication skills 5. Community connection 6. Creativity 7. Decision-making/reasoning skills 8. Emotional health and well-being 9. Facing challenges/taking initiative 10. Family relationships 11. Leadership 12. Peer relationships and friendship 13. Physical health and well-being 14. Respect for diversity 15. Sense of autonomy and independence 16. Social justice/ethics 17. Spirituality/philosophy of life 18. Taking an active role with adults 19. Vision for the future 20. Workforce preparation 21. Understanding and valuing yourself

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The following are youth development activities that CYCC deems appropriate to include
in Abstinence-Until-Marriage programs. Additional activities may be appropriate if related
to asset development and positive youth development.
9 academic tutoring 9 structured recreation 9 community service/outreach 9 mentoring 9 cultural enrichment 9 alcohol, tobacco and other drug prevention 9 character education 9 resistance/life skills 9 relationship building 9 parenting instruction (for teenage parents) 9 parental involvement (for parents or guardians of participants) 9 career counseling 9 summer camp

OVERALL PROGRAM GOALS
1. Reduce sexual activity outside of marriage among youth and young adults 2. Prevent out-of-wedlock pregnancy and birth, sexually transmitted diseases and
other associated health problems 3. Promote the initiation of successful and locally sustainable Abstinence-Until-
Marriage programs 4. Foster the development of local community initiatives that promote healthy
lifestyle choices for youth and young adults 5. Promote parental and guardian involvement 6. Initiate after-school, school-based and community-based programs utilizing age
appropriate Abstinence-Until-Marriage curricula, materials and resources.
7. Promote stable and healthy family formation

FUNDING PROVISIONS
1. Programs may not teach or promote religion. Abstinence programs are required to be accessible to any youth who wishes to attend, regardless of religious affiliation. The following statement is from Part 87.2 (c) of the Equal Treatment Regulation:
(c) Organizations that receive direct financial assistance from the United States Department of Health and Human Services may not engage in inherently religious activities, such as worship, religious instruction, or proselytization, as part of the programs or services funded with direct financial assistance from the Department. If an organization conducts such activities, the activities must be offered separately, in time or location, from the programs or services funded with direct financial assistance from the Department, and participation must be voluntary for beneficiaries of the programs or services funded with such assistance.

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Visit the following website for additional information. http://www.hhs.gov/fbci/final.html http://www.whitehouse.gov/government/fbci/guidance/index.html

2. Contraceptive and barrier method use instruction and/or demonstration are not appropriate for this funding. It is appropriate and expected that programs provide information about the realistic expectations of contraception and barrier methods in reducing the risk of becoming pregnant and acquiring sexually transmitted diseases. Should a program participant request information regarding the use of such methods, obtaining birth control or the need for STD testing, refer them to an appropriate medical organization or professional.

3. Programs are required to target youth and/or young adults within the age group of 12 29 years.

4. Programs are required to present the Georgia laws regarding sexual activity among teens. It is suggested that a local expert such as a District Attorney, Juvenile Court Judge, law enforcement official or attorney present this information.

5. The Children and Youth Coordinating Council does not promote or recommend an exclusive list of abstinence education curricula or training materials. CYCC prefers that the grant recipient research and select curricula that is best suited for the program participants and local community. CYCC does require that all abstinence education curricula and supplemental material are medically referenced and accurate. The publisher of your selected curricula should be able to provide you documentation stating it is medically accurate and has ensured accuracy through a scientific or medical review process. The publisher must also provide a mechanism for notifying and disseminating updated materials and medical information.

6. It is required that all appropriate staff be certified to teach the selected abstinence education curriculum. CYCC will notify grantees of training opportunities in Georgia and surrounding states however you may be required to host onsite training if other options are not available. Grantees are restricted from implementing abstinence education without curricula certification. Youth development activities may proceed.

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BUDGET

Individual applications from state government, local governments, and non-profit programs may not exceed $85,000. However, public school systems initiating or expanding an abstinence education curricula or course of study for participants systemwide are eligible for a maximum of $200,000 in grant funding. Each project will be funded for 12 months with a possible 2 years of additional funding. Third-year continuation proposals will be subject to a 25% reduction in funding if original award exceeds $10,000.

All proposals must contain a minimum of 40% non-federal cash matching funds and/or in-kind services as calculated below. All matching items/services/donations must occur during the grant period.

Match Example:
$ 20,000 Requested Grant Funds x .40 40% Match Requirement
$ 8,000 Required Local Match

APPLICATION CRITERIA
I. Letters of Support
Applicants are required to provide current and relevant letters of support from public and private agencies as well as community organizations with which the applicant will coordinate program activities. Address all support letters to the Council's Board Chairman, Adam Poppell, and submit them with the proposal. Do not mail support letters separately from the application.
II. Cooperative Agency Applications
Applications submitted in cooperation by two agencies (e.g., county government and a non-profit agency) are required to submit an agreement documenting the lead applicant and describing the paperwork procedures. The "Applicant" is the agency responsible for the overall administrative and financial management of the grant. The "Implementing Agency," if different from the Applicant, is the organization that operates the program on behalf of the Applicant.
III. Non-Profit Requirements
Non-profit organizations applying for funds are required to have been in existence for at least 12 months and have 501(c) status at the time of filing the grant application. Submit a copy of the most recent certified financial statement (audit) with the application. Organizations that do not have a certified financial statement are required to submit a

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financial compilation/summary for the most recent fiscal year. As mandated by O.C.G.A. 50-20-3, include the following six items in the compilation:

1. The financial condition of the non-profit contractor at the end of the previous fiscal year, including revenues and expenditures for that fiscal year;

2. An individual listing of each employee and his/her salary and reimbursable expenses;

3. A listing by category of the sources of income of the non-profit organization;

4. A listing of the source or sources of all public funds received by the non-profit contractor and the program for which the funds were received;

5. A statement (letter) by the president of the organization or person responsible for the financial statements, stating the accounting basis of presentation and describing any respects in which the statements were not presented on a basis consistent with the statements prepared for the preceding fiscal year; and

6. A copy of the non-profit status form 501(c) issued by the Internal Revenue Service. (Do not send a copy of the tax return or a copy of incorporation by the GA Secretary of State).

IV. Equal Employment Compliance

A. State and Local Governments

Certify that an Equal Employment Opportunity Plan (EEOP) exists that is consistent with federal guidelines for minority persons and females. This requirement is mandatory for government entities requesting $25,000 or more in grant funds AND having 50 or more employees. If the government entity is requesting less than $25,000, a certification is not needed. However, if it is requesting $25,000 or more but has less than 50 employees, complete the certification indicating that an EEOP is not required (section 2 of the certification). The EEOP certification is located in the appendix section of this book.

B. Non-Profit Organizations, School Systems and Medical Institutions

Applicants that are non-profit organizations, school systems or medical institutions are not required to develop or submit an Equal Employment Opportunity Plan. However, all recipients of federal funds, regardless of the type of entity, must comply with all applicable non-discrimination laws and regulations as described below:

No person in any state shall, on the ground of race, color, religion, national origin, sex, or disability, be excluded from participation in, be denied the benefits of, be subjected to discrimination under, or denied employment in connection with any program or activity that receives federal financial assistance.

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V. Service Delivery Strategy Act Compliance

Effective July 1, 1999, every county (and cities within that county) is required to adopt a Service Delivery Strategy. The strategy is a concise implementation plan among cities and counties to provide local government services and resolve land use conflicts within the county. These strategies are submitted to the Georgia Department of Community Affairs (DCA) for approval, and DCA is charged with monitoring compliance.

As a result of this new law, no state-administered financial assistance can be awarded to a local municipality that is not in compliance with the Act. This requirement applies to all Georgia city and county governments only. Please be aware that some cities will fall into more than one county, and all counties are required to be in compliance for the city to be eligible for funding. To determine whether your municipality is in compliance, you may visit DCA's web site at www.dca.servicedelivery.org. All local municipality applicants must submit a compliance certificate verifying eligibility. The certification is located in the appendix section of this book.

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APPLICATION SUBMISSION

Submit the original grant application and two (2) additional copies of the grant application. Attach the original application with a binder clip. The narrative portion of the application must follow an outline form as described in the "Program Narrative" section on page 18.
Postmark applications with a United States Post Office postmark or other carriers, which provide date verification (Federal Express, etc.) by April 21, 2008 and mail to the following address. METERED POSTMARKS WILL NOT BE ACCEPTED. If desired, proposals may be hand-delivered by 5:00 p.m. on April 21, 2008. [Directions to CYCC office are located in the back of this book.]
Children and Youth Coordinating Council 3408 Covington Hwy, 4th Floor Decatur, Georgia 30032 (404) 508-6574
Applicants will not receive verification from CYCC regarding receipt of the application package. Due to the anticipated large volume of applications, we ask that you do not call the office to verify receipt. Applicants wishing to verify receipt are encouraged to use a return receipt service provided by the post office or other such carriers.
An application may be rejected by CYCC for two reasons:
1. LATE SUBMISSION: It is the responsibility of the applicant to ensure that the proposal is received by the specified deadline.
2. INCOMPLETE APPLICATION: Applications will be considered incomplete if any of the following elements are missing.
9 Original signature of the applying agency's executive officer 9 Grant Application Face Sheet 9 Detailed Budget Summary 9 Budget Narrative 9 Project Narrative 9 The original and two (2) copies of the application documents

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APPLICATION REVIEW

Each application received by CYCC will be reviewed to ensure that the proposed project meets the established requirements as well as the goals and objectives of the program contained in the 2008 Request for Proposals and Application Kit. The application will also receive a budgetary review to ensure appropriate costs. CYCC staff may request additional information during the review process. Proposals are reviewed by CYCC staff and accepted based on accuracy, appropriateness, feasibility, and utility, as well as availability of existing local resources, future permanent funding, volunteer support, interagency collaboration and compatibility.

NOTIFICATION OF AWARDS

Applicants will be notified in writing of the Council's decision by June 30, 2008. Applicants whose projects are denied will also be notified by the above date.

MODIFICATION OF FUNDS

Due to the limited amount of funds available, it may be necessary for CYCC to reduce the amount of the grant award from that requested by the applicant. In addition, the Council reserves the right to negotiate budgetary changes with the applicant prior to executing the grant award agreement. The applicant may decline the amended or reduced grant award, and may request a commensurate amendment or reduction in the scope of the project.
If, during the term of the grant award, the funds appropriated are reduced or eliminated by the Georgia State Legislature or the United States Government, CYCC may immediately terminate or reduce the grant award by written notice to the grantee. However, no such termination or reduction shall apply to allowable costs already incurred by the subgrantee to the extent that funds are available for payment of such costs.
A request for continuation of funding may not exceed the amount of the previous year's award.

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GENERAL FUNDING POLICIES

1. CYCC seeks to fund the initiation of new projects or expand established programs that serve youth and young adults. CYCC will not consider funding established programs with existing operational costs.
2. CYCC reserves the right to designate particular funding priorities during each funding cycle.
3. A high-priority rating will be given to applicants that provide intense, long-term, creative youth development activities and asset building strategies within the abstinence-until-marriage program. A low-priority rating will be given to applicants that propose a short-term, curriculum only approach.
4. CYCC requires that each program include the standardized goals and objectives outlined on page 19. Programs may include additional goals and objectives relevant to the particular program however, do not submit more than 10 goals and objectives combined.
5. CYCC requires that pre and posttest surveys (sample included in RFP) for middle and high school students be implemented by each program to answer the standard objectives. If you will be implementing the abstinence-until-marriage program in a school system, CYCC requires that the school principal and superintendent sign the Evaluation Acknowledgment form included in this RFP. It will be necessary for you to get approval by the local school board or health education curriculum committee before submitting the application. CYCC will not award an abstinence-until-marriage grant to an entity that does not comply with the use of these surveys.
6. If the program is approved, the subgrantee will be required to submit an electronic program status workbook to CYCC monthly. This workbook will be provided to the grantee at a mandatory training session in June 2008.
7. Funding awarded through this program cannot be utilized to promote or teach contraception use.
8. Programs are prohibited from teaching or promoting religion.
9. Programs may not provide incentives (trophies/plaques, rewards for individual accomplishments, gift certificates, gas cards, etc.). Items such as motivational tools, training aids, educational materials, and media awareness items may be purchased. These items must be provided to all participants or community.
10. A high-priority rating will be given to applicants that promote collaboration among local organizations as well as programs that incorporate parental involvement.
11. A low-priority rating will be given to programs where the proposed program falls within the primary responsibilities of other funding agencies.

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12. A high-priority rating will be given to programs that serve Hispanic youth. In order to receive this rating, you are required to demonstrate a history of serving the Hispanic community.

13. Matching funds and/or in-kind services are required in the amount of 40% of the grant award amount. All successful third-year continuation applications over $10,000 will be subject to a 25% reduction in funding from the first-year award.

14. Programs are funded for one-year periods renewable each year for a total of three years.

15. Funding will not be approved to supplant (replace) existing agency funds in order to free up those funds for another use.

16. Grant funds will not be utilized under any circumstances for construction purposes.

17. CYCC will ensure that each congressional district is given equal consideration during the grant review process.

18. Background investigations (GCIC) are required on all project staff and volunteers providing direct services to program participants. It is left to the discretion of the implementing agency to determine the methodology for completing these investigations. Subsequently, it is mandatory that applicants describe this methodology.

19. CYCC requires all subgrantees to establish and enforce an Internet Security Policy when participants and/or staff have access (supervised or unsupervised) to the Internet. This includes any technology provided by CYCC funding and technology utilized by participants during a CYCC funded program component. The Internet Security Policy is intended to restrict access to inappropriate and harmful materials, such as obscene or pornographic content and/or e-mail or chat rooms that may compromise participant personal identification. CYCC does not recommend or require any specific security or filter programs.

20. Subgantee agrees that services provided under this grant award will not be withheld from participants based on a protected class as define by the Omnibus Crime Control and Safe Streets Act of 1968.

21. Subgrantee must comply with Public Law (P.L) 103-277, Part C-Environment Tobacco Smoke, also known as the Pro-Children Act of 1994, which requires that smoking not be permitted in any portion of any indoor facility owned, leased, or contracted by an entity and used routinely or regularly for the provision of health care services, day care, and education to children under the age of 18, if the services are funded by Federal programs, whether directly or through State and local governments.

22. As provided in Section 507 of P.L., 103-333, to the extent practicable, all equipment and products purchased with funds made available under this Act should be American made.

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23. If, during the term of the grant award, the funds appropriated are reduced or eliminated by the Georgia State Legislature or the Administration for Children and Families (ACF), Department of Health and Human Services, CYCC may immediately terminate or reduce the grant award by written notice to the grantee. However, no such termination or reduction shall apply to allowable costs already incurred by the subgantee to the extent that funds are available for payment of such costs.

CONTINUATION FUNDING POLICIES

A continuation proposal is required annually. An initial grant does not guarantee continued funding. The annual submission allows a project to improve or modify objectives or activities as well as assess the completion of outcome measures. Continuation grants are awarded to programs that demonstrate the following.
1. Exhibit professional management of grant funds and compliance with administrative requirements
2. Submit required program and financial data and reports accurately and on time
3. Demonstrate a continuation plan for the program

UNALLOWABLE GRANT EXPENDITURES
The following expenditures cannot be purchased with grant funds as stipulated by federal, state, and Council regulations.
Restricted by Federal Regulations
1. Supplantation of grant funds to replace existing funds in order to free up those funds for another use.
2. Consultation fees for the preparation of grant applications.
3. Acquisition of land.
4. Purchase of military-type equipment including weapons.
5. Compensation of full-time federal employees (salary payments, consulting fees, or other payments are prohibited).
6. Contributions for lobbying, printing and publication efforts, telephone and letter writing campaigns to influence federal and state legislation, and legislative liaison activities. Direct testimony regarding program effectiveness is acceptable.

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7. The cost of organized fund-raising or salary of individual engaged in fund-raising activity. This does not prohibit fund-raising efforts of non-profit organizations when financed with other sources of income.

8. Corporate formation.

9. Imputed Interest Charges (Late Fees).

10. Incentives purchased to reward participant accomplishments are prohibited.

Restricted by State Regulations
1. The State of Georgia travel regulations stipulate that mileage is reimbursed at $.485 per mile for authorized use of personal vehicle (car) and $.350 per mile for authorized use of personal vehicle (motorcycle).
2. Political contributions and endorsements are prohibited. Political activity including endorsement of any political candidate or party; use of equipment, postage, stationery or personnel on behalf of any candidate or any question of public policy subject to a referendum; and the display of political posters, stickers or other printed material is restricted. Source: O.C.G.A. 50-2-3.
Restricted by Council Policy
1. Construction costs including capital improvements.
2. Building Rental/Lease.
3. Salary increases that augment the award are prohibited unless actual number of hours worked are increased. However, salary increases will be allowed if the agency can shift grant funds among categories without increasing the grant award.
4. Indirect Costs/Administrative Overhead.
5. Payments to participating individuals or guests other than for documented professional services actually rendered are restricted.
6. Uniform Rental.
7. Computer purchases that are not directly utilized by program participants and unavailable through other sources.
8. Vehicle purchases unless deemed crucial to the success of the program and determined to be unavailable through other sources.
Note: Requested grant expenditures and the local match are required to be directly related to the grant program, not overall agency use, as well as occur during the proposed project time period.

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SUBGRANTEE REPORTING REQUIREMENTS

All funded AUM programs are required to comply with administrative reporting, grant guidelines, and audit regulations during the project year.
I. Reports
A. Financial (monthly or quarterly)
1. Expenditure Report/Reimbursement Request - submitted monthly or quarterly. Reports are due within 30 days after the end of each chosen cycle. GRANT FUNDS ARE PROVIDED ON A REIMBURSEMENT BASIS ONLY. Reimbursement approval and processing time averages 4-5 weeks once a request is received by CYCC. Subgrantees will not be given one lump sum of funding.
2. Subgrantees are required to maintain expenditure documentation such as time sheets, equipment purchases, travel logs, supply purchases, inventory records, and consultant contracts. CYCC may request this documentation at any time.
3. It is mandatory that new subgrantees attend the grant management workshop (to be held within one month of grant award) prior to the release of grant funds. In the event of non-attendance at the workshop, it is the responsibility of the subgrantee to arrange a meeting at the CYCC office to receive assistance.
B. Programmatic
1. Notice of Implementation - submitted within 60 days of award documenting the implementation of the project or justifying the delay in implementation.
2. Mid-Year Progress Report - submitted within 30 days after the end of the sixth (6th) month of the grant period.
3. Final Evaluation Report - due within 30 days after the end of the grant period; the report must be approved by CYCC staff prior to the release of the final reimbursement.
4. Monthly Program Status Workbook- due the 15th of each month.
5. Pre and Posttest Surveys- submitted to CYCC when appropriate. The pretest is to be administered prior to instruction and posttests are administered at the close of the program each year.

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II. Applicable Grant Management Guidelines and Accounting Principles

A. Federal Requirements (to view circulars, visit www.whitehouse.gov/OMB and click on "Circulars")

1. OMB Circular A-87, Cost Principles for State and Local Governments

2. OMB Circular A-110, Grants and Agreements with Institutions of Higher Education, Hospitals and Other Non-Profit Organizations

3. OMB Circular A-122, Cost Principles for Non-Profit Organizations

4. OMB Circular A-133, Single Audit Act

B. State and Local Requirements

1. State law, or local ordinances

2. State and/or local purchasing laws and regulations

3. CYCC Subgrantee Finance Manual and related program manuals (copies provided to all subgrantees upon receipt of grant award)

Additional details of grant management requirements are available from CYCC staff and will be presented in detail at the grant management workshop.

III. Audit Requirements

CYCC requires that the subgrantee provide for an independent audit (or financial compilation) of its financial operations, including compliance with applicable federal and state laws and regulations. Provide CYCC with a copy of such audit reports within 15 days of issuance.

The audit/compilation will be made in accordance with OMB Circular A-133 (Single Audit Act) as well as be in compliance with all applicable Georgia laws (O.C.G.A. 50-20-2 through 50-20-8).

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PROGRAM NARRATIVE

The following information provides a description of the necessary components to include in the narrative portion of your proposal. Use the outline format described in this section. The narrative is a detailed statement of the work to be undertaken and answers who, what, when, where, why, and how statements of the project.
I. Mission Statement Every organization has a mission, a purpose and reason for being. Please include the mission statement of the implementing agency.
II. Problem Statement
A. What is the problem the project proposes to solve? Describe the problem and the need it will meet. Provide specific local data such as demographics, poverty rate, pregnancy rate, out-of-wedlock birth rate, school dropout rate, sexually transmitted disease rates, and juvenile court trends. Describe how the county and local rates compare to the rates for the state. Briefly explain program format and general purpose. If the project targets a particular neighborhood within the county/city, include specific background information. Define the size of the target population to be served.
B. Why is the project important and how can it impact healthy lifestyle outcomes such as reduction of premarital sexual activity, out-of-wedlock births, teen pregnancy, sexually transmitted diseases, school success, and healthy and stable family formation? Describe existing gaps in local services for youth and young adults and how the proposed project will address these needs. For example, if the proposed project is an after-school AUM and tutoring program, discuss the extent to which these types of programs are currently available. Illustrate the need for such programs by describing the current availability of services for this population.
III. Program Goals and Objectives
List the program goals and objectives in a clearly defined and measurable manner. Directly relate issues and risk factors discussed in the problem statement. Whenever possible, compare the goals to available baseline data. Funded programs will be required to submit evaluation data related to each goal and objective included in the application.
CYCC requires performance and outcome measures with a maximum limit of ten goals and objectives combined.

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A. Program Goals

Program goals relate to the implementation and activities of the program. They provide a standard to determine service delivery. Include the estimated number of participants to be served annually and the projected daily capacity of the program. Performance goals may also include specific program activities, number completing the program, and/or quantity of various services. The required goals are as follows.

1. Reduce sexual activity out side of marriage thereby decrease out-ofwedlock pregnancy, birth and other associated health problems

2. Increase abstinence-until-marriage among youth and young adults ages 1229

Develop realistic and fundamental program goals that can be answered by the evaluation component. It is not necessary to include goals for all program activities or components. Address activities that relate to the risk factors identified in the problem statement. Additional program goals may be added to reflect the focus of individual programs.

B. Program Objectives

Program objectives specify the impact that the program expects to have on participants and/or the community as a whole. Program objectives directly relate to program activities and are measurable. The following are the required program objectives to be included in your application.

1. 100% of program participants will remain free of pregnancy or fathering a child while participating in the program.

2. 80% of program participants will be able to define abstinence education by the end of the program year.

3. 60% of program participants will pledge to remain abstinent-until-marriage.

4. 75% of program participants will be able to implement refusal skills by the close of the program year.

5. 75% of program participants will complete the abstinence education program.

If you are adding objectives, develop realistic and fundamental program objectives that can be answered by the evaluation component. It is not necessary to include an objective for each program activity or component. Address activities that relate to the risk factors identified in the problem statement such as academic performance, school attendance or behavior, and juvenile court involvement. Additional objectives may be added to reflect the focus of individual programs.

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IV. Evaluation Plan

The evaluation plan explains what data are to be collected, how data will be analyzed, and who will be responsible for the data collection. For example, an evaluation plan for an abstinence program may gather data pertaining to grades and school attendance on a quarterly basis for program participants and the school system or county as a whole. These data may be analyzed to illustrate increases or decreases of these variables as well as compare them to the averages within the community.

The evaluation plan assesses program progress and determines whether or not goals are attained. Develop a practical plan that considers the type and amount of local data available as well as staff resources. CYCC requires that the evaluation plan address each goal and objective.

The following elements must be included in the evaluation plan.

1. Parental consent for program and evaluation participation 2. Pre-test implementation 3. Attendance records and hours of service (program status workbook) 4. Demographics (age, race, gender) 5. Post-test implementation 6. Staff responsible for collecting and maintaining data

V. Methods and Procedures

Describe in detail the program design/format and the methodology. New programs are required to provide a timetable for program implementation that includes a specific implementation date. All budgets will begin July 1, 2008 although program implementation may not begin until September 2008. Please note such format in the timetable. Include the following information.

1. a description of the referral process for the program 2. type and frequency of proposed activities/services 3. days and hours the program will be operational, including summer
components (if applicable) 4. overall format and organization of the program

It is essential that the overall organization of the project and the relationship of different program components be clearly described. Link program activities to one another and seek to achieve the overall program goals described in the project narrative. It is also imperative to link program activities to the budget. For example, if there is a student transportation line item in the budget, the narrative must include a description of how student transportation will be implemented. It is mandatory that applicants include a description of their current background investigation policy or plans to perform background investigations for direct service project staff and volunteers if funded.

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VI. Previous Program Accomplishments

Programs requesting continuation funding are required to provide a description of program activities and accomplishments to date. Include a summary of program activities, the number of youth served to date, and data answering whether or not the goals were met. This information is an essential component of continuation applications. Also include a description of problems encountered with the original design of the program as well as the corrective action taken.

This section does not apply to first-year applications for the development of completely new programs. However, first-year applications that intend to expand or enhance existing programs are required to provide a summary of the organization's current structure and activities as well as discuss how the proposed project would impact current services. It is also recommended that the organization include accomplishments of other youth programs they have implemented.

VII. Additional Funding Sources

CYCC recognizes that grant funds alone, in many instances, will not be adequate to effectively operate a successful program. Provide information on other resources available to fully implement the program. Include any additional matching funds over and above the mandated amount listed within the RFP. The funds described here may not include those previously listed in the Detailed Budget Summary and Budget Narrative portion of the application. The subgrantee will not be required to document the additional resources during the grant cycle.

VIII. Continuation Plan

Describe in detail the strategy for obtaining permanent financial support for the program at the conclusion of CYCC funding. Include a description of existing local financial and volunteer support for the project and the plan for involving other local organizations as well as individuals in acquiring permanent funding. Describe collaborations and partnerships with organization who may have access to other funding sources. Stating that the organization will apply for additional grants is not a sufficient continuation plan.

Note. It is imperative that all proposals include the above eight sections in the project narrative. Failure to do so will affect the review of the application.

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GEORGIA ABSTINENCE EDUCATION PROGRAM

PRETEST FY07-08

Project Number:______ Today's Date:__________________________________(Month/Day/Year)
Instructions for creating your 9-digit personal code: Only have one digit on each line below.
Use this chart to get the two-digit number for the first initial of your First and Last Name: ABCDEFGHI J K L M N O P Q R S T U V W X Y Z
01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26

Gender

Birth Date

Name_____

________ 1= Female number 2= Male with 3= Other

_____ ____ _____ _____ 2-digit Month 2-digit Day
(i.e. April = 04 (i.e. 3rd = 03)
see chart below)

11)

Birthdate Month Chart

January =

01

February=

02

March=

03

April=

04

May=

05

June=

06

July=

07

August=

08

September= 09

October=

10

November= 11

December= 12

1
Gender

Initial of First Name _____
_____ _____ Use 2-digit number
that corresponds with
the initial of your first name (Ann = 01)

Initial of Last
_____ _____ Use 2-digit
that corresponds
the initial of your last name (King =

Example of creating 9-digt Personal Code Sarah Jones, a female born on October 16th

1 0
Birthdate Month

1 6
Birthdate Day

1 9

1 0

Initial

Initial

First Name Last Name

Have you ever had abstinence education? _____ Yes

_____ No _____ Not Sure

Please answer the questions on the survey honestly and as fully as possible. There are no `right' or `wrong' answers. Your answers are confidential and anonymous. The information gained from this evaluation will be used to provide outcome data for the program.
PLEASE DO NOT WRITE YOUR NAME OR OTHER MARKS ON THE SURVEY SHEET.

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Section A
What is your age? Age
What grade are you in now? Grade
Which one category best describes your racial background? 1. White 2. Black/African American 3. American Indian/Native American 4. Asian/Oriental/Pacific Islander 5. Other (please name)
Are you Hispanic or Latino? 1. Yes 2. No
What kind of grades do you usually get in school? (Circle only one response) 1. Mostly A's 2. Mostly A's and B's 3. Mostly B's 4. Mostly B's and C's 5. Mostly C's 6. Mostly C's and D's 7. Mostly D's 8. Mostly D's and F's 9. Mostly F's
How far would you like to go in school? 1. I plan to quit school as soon as I can 2. I plan to finish high school, but not go on after 3. I plan to go to trade or vocational school after high school 4. I plan to go to college after high school 5. I plan to go to college and then take further study at a graduate or professional school
How important is it to you to get a good education? 1. Not important at all 2. Not too important 3. Somewhat important 4. Quite important 5. Very important

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Section B

Abstinence is voluntarily choosing not to engage in sexual activity (either oral, vaginal, or anal sex).
1. Strongly agree 2. Agree 3. Not sure 4. Disagree 5. Strongly disagree

Abstinence is the only 100% effective protection from the possible physical, emotional, mental, and social consequences of sex before marriage.
1. Strongly agree 2. Agree 3. Not sure 4. Disagree 5. Strongly disagree

A person who has had sex can choose abstinence again. 1. Strongly agree 2. Agree 3. Not sure 4. Disagree 5. Strongly disagree

Abstinence is healthy. 1. Strongly agree 2. Agree 3. Not sure 4. Disagree 5. Strongly disagree

Is there a problem with unmarried teens having sex, if a girl does not get pregnant? 1. No problem at all 2. Some problem 3. A big problem

Even if a girl gets pregnant, having sex before marriage can cause a lot of problems for teenagers. 1. Strongly agree 2. Agree 3. Not sure 4. Disagree 5. Strongly disagree

Would having sex as a teenager make it harder for someone to study and stay in school in the future?
1. No, not harder at all 2. Yes, somewhat harder 3. Yes, much harder

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Would having sex as a teenager make it harder for someone to have a good marriage and a good family life in the future?
1. No, not harder at all 2. Yes, somewhat harder 3. Yes, much harder

Sexual urges can be controlled. 1. Strongly agree 2. Agree 3. Not sure 4. Disagree 5. Strongly disagree

A person can get sexually transmitted diseases from sex even if a condom is used. 1. Strongly agree 2. Agree 3. Not sure 4. Disagree 5. Strongly disagree

"Love" and "having sex" mean the same thing. 1. Strongly agree 2. Agree 3. Not sure 4. Disagree 5. Strongly disagree

Having sex before marriage is a way to show someone that you like them. 1. Strongly agree 2. Agree 3. Not sure 4. Disagree 5. Strongly disagree

Teenagers who have sex before marriage are more popular. 1. Strongly agree 2. Agree 3. Not sure 4. Disagree 5. Strongly disagree

Having sex with someone before you are married will bring happiness to your life. 1. Strongly agree 2. Agree 3. Not sure 4. Disagree 5. Strongly disagree

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Section C

I think it is okay to say "NO" when someone wants to touch me. 1. Strongly agree 2. Agree 3. Not sure 4. Disagree 5. Strongly disagree
I think people who want to have sex should respect the right of others to say "NO." 1. Strongly agree 2. Agree 3. Not sure 4. Disagree 5. Strongly disagree
How comfortable would you be saying "NO" to a sexual come-on? 1. Very comfortable 2. A little comfortable 3. Very uncomfortable
If someone did try to get you to have sexual intercourse with them during the next year, what would you do?
1. I definitely would not do it 2. I probably would not do it 3. I'm not sure whether I would do it or not 4. I probably would do it 5. I definitely would do it
I plan to save sexual activity for marriage. 1. Strongly agree 2. Agree 3. Not sure 4. Disagree 5. Strongly disagree
Have you ever had sexual intercourse? 1. Yes 2. No
If so, when was the last time you had sex? 1. I have not had sex 2. Within the last 30 days 3. Within the last 3 months 4. Within the last 6 months 5. Within the last 12 months 6. Over 12 months ago

CHILDREN AND YOUTH COORDINATING COUNCIL
COUNCIL MEMBERS

Mr. Andrew Barclay 512 St. Charles Avenue Atlanta, GA 30308
Mr. Karl Belle Isle 1420 Creek Overlook Court Marietta, GA 30066
Ms. Bernice Butler 135 Edgewood Avenue, Suite 20 Atlanta, GA 30303
Ms. Catherine Shaw Champion P.O. Box 105 Lookout Mountain, TN 37350
Ms. Nighta Davis 794 Ramey Mountain Road Hiawassee, GA 30546
Dr. Kenneth M. Dobbs 135 Stovall Road Greenville, GA 30222
Mr. Timothy Echols 145 Oakmont Circle Winterville, GA 30683
Judge Deborah Edwards Houston County Juvenile Court 202 Carl Vinson Parkway Warner Robins, GA 31088
Mr. Marquis Harris 2056 Vineville Avenue, Apt. 3 Macon, GA 31204
Ms. Elizabeth M. Hausmann 5040 Johns Creek Court Alpharetta, GA 30022

Mr. Donnie Olajuwon 5497 Orchard Court Stone Mountain, GA 30083
Mr. Adam Strain Poppell, III, Chair P.O. Box 2332 Darien, GA 31305
Mr. Dan Provence P.O. Box 572 Bainbridge, GA 31717
Ms. Carol Rice P.O. Box 9926 Savannah, GA 31412
Ms. Kathryn Schrader 2405 Satellite Boulevard, Suite 225 Duluth, GA 30096
Mr. Phillip R. Smith Concord Coalition 127 Peachtree Street, NE, Suite 110 Atlanta, GA 30303
Ms. Barbara Strain P.O. Box 689 Cornelia, GA 30531
Judge Steve Teske Clayton County Juvenile Court Clayton County Courthouse Annex 3 3rd Floor, 121 McDonough Street Jonesboro, GA 30236
Mr. Jack F. Williams 1355 Christmas Lane Northeast Atlanta, GA 30329
Ms. Vickie Williamson 725 Belle Meade Road Monroe, GA 30655

TECHNICAL ASSISTANCE
If you have any questions while preparing the AUM grant application, CYCC staff is available for technical assistance. Below are the names, direct telephone numbers and e-mail addresses of staff members who can assist you.
PROGRAMMATIC QUESTIONS?
Danielle E. Ruedt, MPH Abstinence Education State Coordinator
(404) 508-6584 DanielleRuedt@cycc.state.ga.uc
FINANCIAL/ADMINISTRATIVE QUESTIONS?
Quincie McKibben Grants Assistant (404) 508-6581 QuincieMcKibben@cycc.state.ga.us

DIRECTIONS TO CYCC OFFICE
3408 Covington Highway, 4th Floor Decatur, GA 30032
The following directions are provided should you choose to hand deliver the grant package. We suggest you drive to the front of the building and leave your package in the lobby (a drop-off box will be provided) between 4-5 p.m. Should you wish to park and come to the office, there are limited parking spots for short-term parking only.
The office is located at the corner of Covington Highway and Memorial Drive in the DJJ Headquarters Building. Entrance lobby is located mid-way at the double doors.
From the North (I-75 or I-85 area): Take I-285 East (toward Augusta). Go to Exit 41, Memorial Drive/GA 10, and turn right towards Avondale Estates. Go approximately .8 miles to the 5th traffic light. Turn right on Covington Highway/US 278. 3408 Covington Highway is the first drive on the right.
From the South (Atlanta Airport area): Take I-285 East (toward Augusta). Go to Exit 41, Memorial Drive/GA 10, and turn left towards Avondale Estates. Go approximately .8 miles to the 5th traffic light. Turn right on Covington Highway/US 278. 3408 Covington Highway is the first drive on the right.
From the West: Take I-20 East to I-285 North. Go to Exit 41, Memorial Drive/GA 10, turn left towards Avondale Estates. Go approximately .8 miles to the 5th traffic light. Turn right on Covington Highway/US 278. 3408 Covington Highway is the first drive on the right.
Alternate From I-20 West: Go East on I-20 to either the Moreland Avenue or Maynard Terrace exits. Go to Memorial Drive; turn right on Memorial Drive and go approximately 5-6 miles. Turn left on Covington Highway/US 278. 3408 Covington Highway is the first drive on the right.