1998 Edward Byrne Memorial Drug Control and System Improvement Formula Grant Program, program announcement and request for proposals

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Program Announcement and

Request for Proposals

1998 Edward Byrne Memorial Drug Control and
System Improvement Formula Grant Program

Administered by the Office of the Governor Criminal Justice Coordinating
Council

Zell Miller Governor
Martha Gilland Director

Application Due May 15,1998
or TIlls PnIII'Ul b IpOIIIlII'Ild bra GraDt awarded br the Banau Justice Aabtuce, omcc r4 JastIce 1'roJI"IUIIS' tl.s. Dcpartmeut or Justice. The Bureau of JIIItIce AuIstaacc b a compoaeut or the omcc of Justice
ProJrams wbIda abo IDcIudcs the Bunau of Justice StatIstIcs, Natioaal
IDItItute or JlIItice, omcc or JIIYCDIJe Jastice lUlll DellDqueDCJ l'reYeDtIoa, the omcc for VIdIms or CrIme, lUlll the CrIme Act I'foIram 0fIIccs.

Zell Miller Governor

OFFICE OF THE GOVERNOR
CRIMINAL JUSTICE COORDINATING COUNCIL
503 Oak Place Suite 540 Atlanta, Georgia 30349 TEL. (404) 559-4949 FAX 5594960 TOY 5594177

Martha Gilland Director

March 16, 1998
FOREWORD
This booklet contains the guidelines and application information for the 1998 Edward Byrne Memorial Drug Control and System Improvement (DCS!) Fonnula Grant Program which is administered by the Criminal Justice Coordinating Council (hereinafter "the Council"). This program is administered on the federal level by the Bureau of Justice Assistance (BJA), Office of Justice Programs, U.S. Department of Justice.
The Program will provide Georgia with federal funds for drug enforcement projects and other improvements to the criminal justice system. The Council's Crime Control and System Improvement Advisory Committee final"ized selection of these program areas through a planning process which utilized surveys and recommendations of representatives from all components of Georgia I s criminal justice system, together with comments received in public meetings of the Council.
The Council will offer an applicant's workshop on April 2, 1998, in Forsyth at the Georgia Public Safety Training Center to assist applicants with meeting the May 15, 1998 submission deadline.
We trust these federal funds, in combination with local and state funds, will be beneficial in implementing several new projects, as well as continuing and expanding some projects which have previously received support. Should you have questions concerning the program, please do not hesitate to contact our office at (404) 5594949.

AN EOUAL OPPORTUNITY EMPLOYER

TABLE OF CONTENTS

PART ONE - BYRNE FORMULA GRANT PROGRAM GUIDELINES
Introduction

Section:

Page:

1. History and Evolution of the Byrne Formula Grant Program

1

Subsection: 1.1 OffICe ofJustice Programs

1.2 Bureau ofJustice Assistance

2. Promoting Goals of the National Drug Control Strategy..................................... 3

Subsection:

2.1 Comprehensive Drug Prevention and Early Intervention 2.2 Reduction ofDrug-Re1Jlted Crime and VIOlence 2.3 Reduction ofHealth, Welfare, and Crime Costs Resulting From Illegal Drug Use

3. Byrne Formula Grants and the Role of the Administering Agency....................... 6

Subsection:

3.1 Foc.mulafor Distribution ofFunds 3.11 Eligible Applicants 3.12 Allocation ofFormula Grant Funds to StJltes 3.2 Overview ofStJlte AdministeringAgency (SAA) Responsibilities 3.3 SAA Organization 3.4 Use ofAdministrative Funds 3.5 Match Requirements 3.51 Amount andAuthoriud use ofMatch Funds 3.52 Nature and Sources ofMatch

4. Legislatively Authorized Program Purposes..................................................... 10

5. Statewide Strategy for Drug Control, Violence Prevention, and System Improvement ......................................................................... 11

Section:

Page:

6. Subgranting Byrne Formula Grant Funds.

11

Subsection:

6.1 Announcement ofFunding A vaiJJzbility 6.2 Passthrough ofFunds to Units ofLocal Government 6.3 Forty-fIVe Day Rulefor Review ofLocal GovernmentApplications 6.4 Period ofProject Support: Four-Year Rule 6.41 Changes in Program Concept 6.42 Exceptions to the Four-Year Rule 6.43 Relationship ofthe Rule to Program Concept 6.5 SAA's Responsibilityfor Monitoring Subgrantees 6.51 Fiscal andAdministrative Monitoring 6.52 Programmatic and Evaluative Monitoring

7. Assessing the Effectiveness of Byrne Formula Grant Programs................ 17

Subsection:

7.1 Scope ofthe Evaluation Mandate 7.2 Evaluation Methodologies

8. Improvement of Criminal Justice Records (CJRI)

19

Subsection:

8.1 The CJRI Requirement 8.2 The CJRI Plan 8.3 CriminaLJustice Records Improvement Requirements and Goals 8.4 Coordination with NCHIP Program Required 8.5 Priority Local Projects EUgibIefor 1998 Byrne Funding - Live Scans 8.6 Projects EUgibIefor NCHIP Funding ofLive Scans 8.7 Application Requirementsfor LocalLive Scan Projects 8.8 Standards Requiredfor Live Scans 8.9 Application Deadline - Live Scan Projects Only 8.10 EUgibIe Live Scan Costs 8.11 Priority in Award ofLive Scans 8.12 IneUgibIe Costs - Recu"ing Maintenance and Operating Expenses 8.13 AFIS Devices Not GeneraUy EUgiblefor 1998 Funding

9. Special Project Requirements .................................................................... 26

Subsection:

9.1 Authorized Purpose Area #1 9.11 Drug Abuse Resistance Education (DARE)

Section:
9. Special Requirements ( Continued):
9.12 School Resource OffICer (SRO) 9.2 Authorized Purpose Area #2 9.21 Multijurisdictional Drug Task Forces

Page: 26

PART TWO - REQUEST FOR PROPOSAL (APPLICATION FORMS)

Section:

Page:

1. General information

30

2. Problem Statement

33

3. Program Description

33

4. Goals, Objectives, Activities, and Performance Measures

33

5. Proj ect Budget

34

6. Certified Assurances

47

7. Civil Rights Requirements

49

8. Audit Requirements

~

50

APPENDICES
Appendix A - The Criminal Justice Coordinating Council Appendix B - Authorized Purpose Areas Appendix C - State Funding Allocation for 1998 Byrne Projects Appendix D - Request for Proposal Checklist Appendix E - DARE Officer Selection Criteria

PART I
BYRNE FORMULA
GRANT
PROGRAM
GUIDELINES

INTRODUCTION

The purpose of the Byrne Formula Grant Program is to assist States and units of local government in carrying out specific programs that offer a high probability of improving the functioning of the criminal justice system. Special emphasis is placed on national and multijurisdictional programs and on programs that advance national drug control priorities. States may award Byrne Formula Grant Program funds to State agencies and units of local government for the following purposes:



Enforcing State and local laws that establish offenses similar to offenses established

in the Controlled Substances Act (21 U.S.C. 801 et seq.).



Emphasizing prevention and control of violent crime and serious offenders.



Improving the functioning of the criminal justice system.

These three purposes are by no means mutually exclusive. In fact, they are mutually supportive and integral to the States' ability to address this Nation's drug and violent crime problem effectively, comprehensively, and realistically.

Grants may provide personnel, equipment, training, technical assistance, and technological systems for the more widespread apprehension, prosecution, adjudication, detention, and rehabilitation of persons who violate criminal laws. Formula grant funds also can be used to assist victims of crime, especially elder abuse and domestic violence. Prevention strategies aimed at crime and drug control may also be supported.

The Byrne Formula Grant Program consists of two defining components. At its core is a strategic planning process based on a comprehensive assessment of the State's drug and crime problems. This process produces the Statewide Strategy, the first component that each State is required to submit to receive funds. It must reflect priorities resulting from coordinated program plarining, and it should serve as the basis for ongoing administration and evaluation of program implementation.

The second defining component of the Byrne Formula Grant Program is the programs that the
State develops to address its established priorities. All key Byrne Formula Grant Program
requirements are grounded in analysis of program-level activities. This emphasis begins with the direct link in the strategy itself between established priorities and program responses. It continues
during grant implementation as the State Administrative Agency (SAA) provides oversight of
individual subgrant projects funded under the same program.

SECTION 1: HISTORY AND EVOLUTION OF THE BYRNE FORMULA GRANT PROGRAM

The original Federal legislation, authorizing this Grant Program, was passed in 1::;'" .... CO- the Omnibus Crime Control and Safe Streets Act of1968. This original piece of legl\:4';' J. ~n amended numerous times over the past three decades.

In 1986, after a decade of increasing concern about drug abuse, Congress pa.H~~ Drug Abuse Act. This Act established the formula grant program. A seconc A' Act, passed in 1988, expanded and amended the first. Grant appropriatiom t> been made annually since 1987.

Section 1.1: Office of Justice Programs
.a The Justice Assistance Act of1984 amended the Omnibus Crime Control and \..... '''''''
of1968 to establish an Office of Justice Programs (DJP) to coordinate the prot~.,. .' *""C,..: support offices within the Department of Justice that provide assistance to State a:,": , '''' . "',:~.L justice agencies. OJP provides the Federal leadership and coordination nece~~""" !, t"'.ur- tr.~ Nation's criminal justice system more efficient and effective. DIP has ..,,'~ .. r-..: tc b:-m partnerships among Federal, State, and local government officials to improve the aC ~.r.. ~:~:lon
of justice in America, combat drug abuse, meet the needs of crime victims, and fmc l!':no\ at1\'e
ways to address problems such as prison overcrowding, juvenile crime, white-collar cnme, and
public corruption.

OIP is headed by an Assistant Attorney General who, by statute and delegation of authority from the Attorney General, coordinates policy, focuses DIP efforts on national priorities, and directs the general management of the nine program Bureaus and Offices:



The Bureau of Justice Assistance (BJA);



The Bureau of Justice Statistics (BJS);



The National Institute of Justice (NIJ);



The Office of Juvenile Justice and Delinquency Prevention (OJJDP);



The Office for Victims of Crime (OVC);



The Corrections Program Office;



The Drug Courts Program Office; .



The Executive Office for Weed and Seed; and,



The Violence Against Women Grants Office.

While each program bureau or office retains independent authority in awarding funds to conduct the programs it sponsors these nine components form a partnership whose goals ,are to develop and implement innovative and cost-effective programs, promote information sharing, and foster improvements in the Nation's criminal and juvenile justice systems.

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Section 1.2: Bureau of Justice Assistance (BJA)
The Bur_eau of Justice Assistance (BJA) is a funding source for grants to State and local law enforcement agencies. In addition to funding crime prevention and drug control projects, BJA provides training, technical assistance, evaluation, and comprehensive strategic planning.
Mission Statement: The mission ofBJA is to provide leadership and assistance in support of local criminal justice strategies to achieve safe communities.
Goals: The primary goals are to promote effective innovative crime prevention and drug control strategies; to demonstrate and promote replication of effective crime control programs that support public/private partnerships, planning, and criminal justice system improvement; and to leverage and efficiently administer available resources.
Funding Mandate: The Anti-Drug Abuse Act of 1988 (42 U.S.C. 3750) established the Edward Byrne Memorial State and Local Law Enforcement Assistance Program. Under this authorization, Congress appropriates funds to BJA for awards to the States to implement violent crime control and illegal drug reduction strategies. Other BJA discretionary awards are made for innovative programs such as the Tribal Strategies Against Violence, Firearms Trafficking, and a Comprehensive Homicide Initiative. Earmarked funds are used for special programs such as Operation Weed and Seed, National Crime Prevention Council Campaigns (McGruff, The Crime Dog), and Drug Abuse Resistance Education (DARE). BJA also administers line item appropriations for national programs such as the Regional Information Sharing System Program and the Public Safety Officers' Benefits Program.
A special Crime Act Support Division was established to assist in the implementation of the President's 1994 Crime Act. The Division supports the Violence Against Women Program, Drug Court Program, and Corrections Program.
Programming Principles: The Bureau develops programs that are comprehensive in nature and promote partnerships to support local strategic planning and implementation. The Bureau leverages resources by encouraging applicants to support their propos~ initiatives with their own or other resources.
Focus ofInvestment: The Bureau expects, measures, and reports results in the following broad areas of award investment: comprehensive programs, crime prevention, law enforcement, adjudication, corrections options, evaiuation, systems improvement, and information dissemination.
2

SECTION 2: PROMOTING THE GOALS OF THE NATIONAL DRUG CONTROL STRATEGY

The Anti-Drug Abuse Act of 1988 was signed into law on November 18, 1988. The Edward Byrne Memorial Drug Control and System Improvement Formula Grant Program, Title IV, Subtitle C of the Act, provides funds to assist States and units of local government in carrying out specific programs that offer a high probability of improving the functioning of the criminal justice system and to enhance drug control efforts at the State and local levels. The Program plac~s_ special emphasis on nationwide and multijurisdictional projects and programs that address the drug problem and advance national drug control priorities.

The National Drug Control Strategy, first announced in September 1989 and updated annually, sets priorities and makes recommendations for action .by Federal, State, and local governments and communities to reduce drug use in this country. Among the major program priorities are educating youth to reject illegal drugs as well as alcohol and tobacco, increasing the safety of America's citizens by reducing drug-related crime and violence, reducing health and social costs to the public of illegal drug use, shielding America's frontiers from the drug threat, and breaking foreign and domestic drug sources of supply.

Section 2.1: Educate and enable America's youth to reject illegal drugs as well as alcohol and tobacco.

The National Drug Control Strategy encourages the following activities to educate and enable youth to reject illegal drugs, alcohol, and tobacco:



Educate parents or other care givers, teachers, coaches, clergy, health

professionals, and business and community leaders to help youth reject illegal

drugs and underage alcohol and tobacco use.



Pursue a vigorous advertising and public communications program dealing with the

dangers of drug, alcohol, and tobacco use by youth.



Promote zero tolerance policies for youth regarding .the use of illegal drugs,

alcohol, and tobacco within the family, school, workplace, and community.



Provide students in grades K-12 with alcohol, tobacco, and other drug prevention

programs and policies that have been evaluated and tested and are based on sound

practices and procedures.



Support parents and adult mentors in encouraging youth to engage in positive,

healthy lifestyles and modeling behavior to be emulated by young people.

3



Encourage and assist the development of community coalitions and programs in

preventing drug abuse and underage alcohol and tobacco use.



Create partnerships with the media, entertainment industry, and professional sports

organizations to avoid the glamorization, condoning, or normalization of illegal

drugs and the use of alcohol and tobacco by youth.



Support and disseminate scientific research and data on the consequences of

legalizing drugs.



Develop and implement a set of principles upon which prevention programming can

be based.



Support and highlight research, including the development of scientific information,

to inform drug, alcohol, and tobacco prevention programs targeting young

Americans.

Section 2.2: Increase the safety of America's citizens by substantially reducing drug-related crime and violence.

The National Drug Control Strategy encourages the following activities to achieve a reduction in drug-related crime and violence:



Strengthen law enforcement - including federal., state, and local drug task forces --

to combat drug-related violence, disrupt criminal organizations, and arrest and

prosecute the leaders of illegal drug syndicates.



Improve the ability of High Intensity Drug Trafficking Areas (HIDTA) to counter

drug trafficking.



Help law enforcement to disrupt money laundering and seize and forfeit criminal

assets.



Develop, refme, and implement effective rehabilitative programs -- including

graduated sanctions, supervised release, and treatment for drug-abusing offenders

and accused persons - at all stages within the criminal justice system.



Break the cycle of drug abuse and crime.



Support and highlight research, including the development of scientific information

and data, to inform law enforcement, prosecution, incarceration, and treatment of

offenders involved with illegal drugs.

4

Section 2.3: Reduce health and social costs to the public of illegal drug use.

The National Drug Control Strategy encourages the following activities to achieve a reduction in the societal costs of illegal drug use:



Support and promote effective, efficient, and accessible drug treatment, ensuring

the development of a system that is responsive to emerging trends in drug abuse.



Reduce drug-related health problems, with an emphasis on infectious diseases.



Promote national adoption of drug-free workplace programs that emphasize a

comprehensive program that includes drug testing, education, prevention, and

intervention.



Support and promote the education, training, and credentialing of professionals

who work with substance abusers.



Support research into the development of medications and treatment protocols to

prevent or reduce drug dependence and abuse.



Support and highlight research and technology, including the acquisition and

analysis of scientific data, to reduce the healt,h and social costs of illegal drug use.

Section 2.4: Shield America's air, land, and sea frontiers from the drug threat.

The National Drug Control Strategy encourages the following activities to shield America from the drug threat:



Conduct flexible operations to detect, disrupt, deter, and seize illegal drugs in

transit to the United States and at U.S. borders.



Improve the coordination and effectiveness of U.S. drug law enforcement programs

with particular emphasis on the Southwest Border, Puerto Rico, and the U.S.

Virgin Islands.



Improve bilateral and regional cooperation with Mexico as well as other cocaine

and heroin transit zone countries in order to reduce the flow of illegal drugs into

the United States.



Support and highlight research and technology -- including the development of

scientific information and data - to detect, disrupt, deter, and seize illegal drugs

in transit to the United States and at U.S. borders.

5

Section 2.5: Break foreign and domestic drug sources of supply.

The National Drug Control Strategy encourages the following activities to break foreign and domestic drug sources of supply:



Produce a net reduction in the worldwide cultivation of coca, opium, and marijuana

and in the production of other illegal drugs, especially methamphetamine.



Disrupt and dismantle major international drug trafficking organizations and arrest,

prosecute, and incarcerate their leaders.



Support and complement source country drug control efforts and strengthen source

country political will and drug control capabilities.



Develop and support bilateral, regional, and multilateral initiatives and mobilize

international organizational efforts against all aspects of illegal drug production,

trafficking, and abuse.



Promote international policies and laws that deter money laundering and facilitate

anti-money laundering investigations as well as seizure and forfeiture of associated

assets.

' . Support and highlight research and technology, including the development of scientific data, to reduce the worldwide supply ~f illegal drugs.

SECTION 3: BYRNE FORMULA GRANTS AND THE ROLE OF THE STATE ADl\1INISTRATIVE AGENCY
This section reviews the basic requirements for the initial distribution of Byrne Formula Grant Program funds and addresses the principal substantive responsibilities of State Administrative Agencies (SAA's).
Section 3.1: Formula for Distribution of Funds
Section 3.11: Eligible Applicants
All States are eligible to apply for and to receive Byrne formula grants. "State" means any State of the United States and includes the District of Columbia, Puerto Rico, the Commonwealth of the Northern Mariana Islands, the Virgin Islands, Guam, and American Samoa.
Units of local government are eligible to receive subgrants from a participating State. "Units of local government" means any city, county, town, township, borough, parish, village, or other
6

general purpose political subdivision of a State, and includes Native American tribes that perform law enforcement functions as determined by the Secretary of the Interior.
-
Section 3.12: Allocation of Formula Grant Funds to States

At least 80 percent of the total amount appropriated by Congress for the Byrne Program is to be allocated for formula grants. In some years, this formula grant allocation is greater than 80 percent because the amount is the remaining balance of the appropriatio_n after a set-aside for discretionary programs. This set-aside is 20 percent of the total appropriation or $50,000,000, whichever is less.

Each participating State receives a base amount of one-quarter of one percent of the total formula grant allocation or $500,000, whichever is greater. The remaining funds are allocated to each State on the basis of the State's relative share of the total U.S. population.

The legislation for the Byrne Program provides for passthrough of funds to units of local government and allows any funds not required to be passed through to be used for programs administered by State agencies. States may exceed the variable passthrough required.

Section 3.2: Overview of SAA Responsibilities

The SAA (State Administrative Agency) is the organization designated to be responsible for administration of the Byrne Formula Grant Program. SAA operations are supported in part by administrative funds coming from the Federal grant. The following list summarizes the SAAI s primary responsibilities with regard to Byrne Formula Grant Program administration and implementation.



Obtaining proper designation and organizing the SAA.



Using administrative funds.



Providing match funds.



Preparing and submitting an application for funds.



Developing the Statewide Strategy, including coordinating with other criminal

justice entities and collecting and analyzing data.



Making subgrants to other State and local units of government.



Providing fiscal and programmatic oversight of subgrant implementations.



Assessing the effectiveness of programs.

7

Reporting key program information to BJA.



Complying with special Byrne Program requirements: COO, Jacob Wetterling,

INS, and mv laws.



Assuring compliance with Federal law with regard to intelligence systems and civil

rights regulations.

Section 3.3: SAA Organization

Federal legislation enacting the Byrne Formula Grant Program provides that the Chief Executive of each participating State shall designate an SAA to perform the following functions:

Q' Prepare an application to obtain Byrne Formula Grant Program funds.

Q' Administer formula grant funds received from BJA, including receipt, review, processing, monitoring, progress and [mancial report review, technical assistance, grant adjustments, accounting, auditing, and fund disbursements.

Coordinate the distribution of formula grant funds provided with State agencies receiving Federal funds for drug abuse education, prevention, treatment, and research activities and programs.

The Governor has designated the Criminal Justice Coordinating Council as the SAA for the State of Georgia (see Appendix A for additional information).

Section 3.4: Use of Administrative Funds

Each State is allowed to utilize up to ten percent of each fiscal year award to pay for costs incurred in administering the Byrne Formula Grant Program. There is a presumption that administrative funds are being used for the benefit of both State and local agencies and are expended in accordance with the variable passthrough requirement.

Staff supported by administrative funds, including the match portion, must expend a level of effort on the Byrne Formula Grant Program proportionate to the amount of support. That is, if one hundred percent of their salaries and benefits are charged to formula grant funds, they may work only on Byrne Formula Grant Program tasks; if 50 percent of their support comes from formula grant funds, they must spend 50 percent of their work time on formula grant tasks. If staff have other functions, the proportion of time working on Byrne has to be documented using some reasonable method, at regular intervals, to provide a clear audit trail for the expenditure of grant funds.

8

Section 3.5: Match Requirements
Byrne formula grant funds must be matched with funding from other sources as described below. The SAA is responsible for ensuring that the matching funds are properly utilized as part of the overall grant program.
Section 3.51: Amount and Authorized Use of Match Funds
Federal funds may be used to pay up to 75 percent of the cost of programs and projects funded under the Byrne Formula Grant Program. Therefore, State and local recipients must contribute 25 percent of the aggregate cost of the programs funded. The SAA makes a commitment at the time of formal application that the required match will be provided and is thereafter responsible for ensuring that the necessary matching funds are properly applied to Byrne Program activities. Failure to make all the required match requires the return of Federal funds sufficient to reduce them to the proper ratio in relation with match funds actually provided.
The requirements and limitations that apply to use of the Federal funds also apply to use of the matching funds. Further, matching funds must be used only for Byrne-funded programs and subgrant projects during the grant period to support their goals, objectives, and activities. That is, the matching funds cannot be used to support activities that are not concurrently supported by Byrne formula funds.
Section 3.52: Nature and Sources of Match
The Federal legislation authorizing the Byrne Program speaks of "match" in terms of "funds....in addition to funds that would otherwise be made available for law enforcement (Le., allowable grant purposes) by the recipients of grant funds." This statement reinforces the concept that grant funds are not to be used to supplant existing funding sources and gives rise to the term frequently applied to "match of 'new money. "' The legislation further indicates that the non-Federal share of expenditures must be paid in cash. This means with something of known monetary value, rather than in-kind, which is something of no readily determinable dollar value, such as a volunteer's time.
Hard match (cash) may be applied from the following sources:
1. Funds from States and local units of government that have a binding commitment of matching funds for programs or projects.
2. Funds from the following
a. Housing and Community Development Act of 1974, 42 USC
5301, et seq. (subject to the applicable policies and restrictions of
the Department of Housing and Urban Development).
9

b. Appalachian Regional Development Act of 1965, 40 USC 214.
c. Equitable Sharing Program, 21 USC 881(e) (current guidelines developed by the Department of Justice Asset Forfeiture Office apply). Forfeited assets used as match from the Equitable Sharing Program would be adjudicated by a Federal court.
3. Funds contributed from private sources.
4. Program income and the related interest earned on that program income generated from other projects may be used as match.
5. Program income funds earned from seized assets and forfeitures (adjudicated by a State court, as State law permits).
6. Funds otherwise authorized by law.
SECTION 4: LEGISLATIVELY AUTIIORIZED PROGRAM PURPOSES
The Anti-Drug Abuse Act of 1988 established twenty-one purpose areas which define the nature and scope of programs and projects which might be funded under the formula grant program. Frequently, Congress also uses other legislation (e.g., appropriations bill) to provide additional authorizations for limited periods (usually the current year only). Together, these laws provide substantial authorization for prog~s which address drug control, violent and serious crime, all aspects of criminal justice processing including incarceration and treatment of offenders, and general improvement in the justice system operations. However, some degree of overlap exists within several of these purpose areas; Subsequent amendments to the Act added five additional purpose areas.
The listing of purpose areas attempts to provide the key factors which distinguish among similar or overlapping purpose areas and give some guidance as to where the most commonly f\1nded programs might be placed (see Appendix B). The objective is to allow better oversight and analysis of Byrne-supported programs by having all States use the same. purpose areas for the same type of program.
Within the listing of purpose areas, generic descriptive titles are often used to represent programs
which would be appropriate to the purpose area; they do not necessarily represent actual programs
now funded under IDA approved Program Abstracts. Alternative titles of similar programs may be listed on one line, separated by the slash (I) symbol.
10

SECTION 5: STATEWIDE STRATEGY FOR DRUG CONTROL, YIOLENCE PREVENTION, AND SYSTEM IMPROVEMENT

The Byrne Formula Grant Program is distinguished from most Federal block an':: t ,~...- - J frant

programs in that it requires recipients to submit a strategy for the use of grant L~": " ,"Je, to

obtain those funds. Both the Federal legislation itself and BJA policy make I' , .~. '" .i' L~is

Statewide Strategy is more than just a "funding plan." Rather, it is the ke) "-~,, " (",. ,'the

Byrne Formula Grant Program that sets forth a viable plan of action, based ()~ " ~ . ~. \ .. e

analyses of information about problems and needs from around the State. The \' '" ~

. ":es

the foundation for achieving solutions to these problems and responding to t~t"'l" . 'i"

... )",,'1

provides the mechanisms by which the State can assess its progress in ach,e. ~ ~.. ol.:-.":

continue planning for the future.

The strategies implemented by the individual States are instrumental in sha?~ ... i ...

. ~i

the success of national efforts against illegal drugs and violent crime. Yet, at m , .' r f.i< \ ..t' ~\

strategy must aim to benefit that State alone by providing a clear overvie~ C'" . ' '" \ ':..n'

chooses to address its own problems. Thus, the Statewide Strategy ~",,_ <"c' ~. i.' a

comprehensive blueprint for all coordinated drug and violent crime control efL)~, .' L'C ~ :..:e

utilizing Federal, State, or local resources. That is, the strategy should describe t~e lito ~"t,e Pit of

which the Byrne Formula Grant Program is but a single slice.

Strategy development begins by examining the problems and resource needs of the State. This process establishes the priority issues that need to be addressed. The sources of information and advice for this process are myriad. Routine crime analyses, special user surveys, public hearings, and especially the advice of key criminal justice practitioners from all levels of government come together as the basis for the Statewide Strategy.

Byrne Program funds make up only a small part of the criminal justice and drug control budgets

of the States. Funds are also available from other Federal agencies, especially the U.S.

Departments of Health and Human Services (HHS), Education (ED), and Housing and Urban

Development (HUD). Within this total context, Byrne funds can provide the flexibility to help

the State address needs and priorities that might otherwise go unmet and to try new approaches

to address both longstanding and emerging problems.

.

Please refer to Appendix Cfor the State's proposedjunding strategy for the 1998 Edward Byrne Memorial Drug Control and System Improvement Fonnula Grant Program.

SECTION 6: SUBGRANTING BYRNE FORMULA GRANT FUNDS
Byrne Formula Grant Program funds awarded to the State are further subgranted to State agencies and units of local government to carry out programs contained in an approved strategy. Awarding subgrants of Byrne funds is one of the most important functions of the SAA. The Federa}.
11

legislation has a number of mandatory requirements related to the subgranting process which have been interpreted by BJA policies. This section discusses the parameters of the subgranting process; however, the SAA is primarily responsible for ensuring that its subgranting process conforms with all requirements of the Federal legislation. Furthermore, the SAA is expected to develop its own policies and systems for implementing and administering the Byrne Program.
Section 6.1: Announcement of Funding Availability
Within forty-five days following BJA's approval of a State's formula grant application and acceptance of the award and its conditions by the State, the SAA must make a general announcement of funding availability to all eligible subrecipients.
The notice of funding availability might take the form of a general announcement of the total amount of the award that will be subgranted, along with the priorities established by the State. The announcement might be a series of Requests for Applications (RFA), or it might consist of individual notifications to subgrantees whose projects will be continued, along with a more general announcement of the availability of the unallocated funds. Therefore, the announcement can be made via official notices in State registers, general mailings, or a combination of methods. Please note that the Criminal Justice Coordinating Council announces the availability of funding through a Request for Proposals (RFP).
Section 6.2: Passthrough of Funds to Units of Local Government
The Federal legislation that governs the administration of the Byrne Program dictates the percentage of formula grant funds that must be passed through to units of local government. States may exceed the variable passthrough, which is the minimum--not the maximum---threshold for providing funds to units of local government.
Each State shall distribute to its units of local government:
"....that portion of such funds which bears the same ratio to th~ aggregate amount of such funds as the amount of funds expected by all units of local government for criminal justice in the preceding fiscal year bears to the aggregate amount of funds expended by the State and all units of local government in such State for criminal justice in such preceding fiscal year."
This statement means that the passthrough percentage mirrors the normal distribution of criminal justice expenditures already established within the State and that the addition of Federal funds does not disrupt that normal distribution.
In determining the portion to be distributed to local units, the most recent and complete data available from the Bureau of Justice Statistics (BJS), DIP, and the Bureau of the Census are used
12

unless use of other data has been approved in advance by BJA. Because the passthrough percentages are not automatically recalculated each year, they may remain the same over a period of years. Each year, BJA will issue information on required passthrough percentages for each State as-part of its announcement of the due date for that fiscal year's application.
The legislation allows the States to use any funds not required to be passed through to units of local government for programs administered by State agencies.
Section 6.3: Forty-five Day Rule for Review of Local Government Applications
The State must approve or reject each complete application submitted by a unit of local government, or a combination of units of local government, within forty-five days of the due date (May 15, 1998) for submission of RFPs. If the State does not inform the applicant in writing of reasons for disapproval within forty-five days, an application shall be deemed approved. The State shall not disapprove any application without giving the applicant reasonable notice and the opportunity for reconsideration. This rule essentially parallels the forty-five day rule that applies to BJA in its review of the State's application. It is meant to ensure that local jurisdictions are given the opportunity to obtain funds within a reasonable period of time.
States are strongly encouraged to have written procedures that govern their process for the subgrant application submissions, their review of subgrant applications, and the handling of appeals arising from decisions about subgrant awards. As part of these procedures, the State may indicate what defects in an application might render it "incomplete" for purposes of review; this finding would suspend the forty-five day period until the applicant succeeds in making its application complete. Such procedures might also provide some guidance regarding the reasons why the SAA would disapprove an application. Primary among such reasons would be the failure of an application to conform to the program priorities established by the State in its strategy or the failure to meet the criteria set forth in the RFP.
Please note that CJCC has established written procedures that govern the process for the subgrant application submissions, the review of subgrant applications, and the handling of appeals arising from decisions about subgrant awardS. An RFP will be considered "incomplete"
ifthe applicant fails to provide or supply infonnation and/or documents listed on the checklist
(see Appendix D).
Section 6.4: Period of Project Support - Four-Year Rule
Through Federal legislation, Congress has imposed a maximum funding period of four years (48 months) in the aggregate for projects funded under the Byrne Formula Grant Program. However, this funding prohibition falls only on individual subgrants, not on general programs funded by the SAA over time. That is, the SAA may fund different projects under the same program for more than four years, but it cannot fund the same projects under the same program for more than four years.
13

Furthermore, time, not money, is the governing principle. "Available" includes times during which the subgrantee has an active grant but has not chosen to draw down funds for whatever reason (e.g., because of slow startup), including the period of no-cost extension of time given without additional funding.
Section 6.41: Changes in Program Concept
The purpose of the Four-Year Rule is to encourage innovative programming with States, local governments, and other grantees assuming the cost of programs proven to be successful following a reasonable period of Federal funding support. In view of the purposes underlying this rule, BJA has established a general principle to guide States in determining what is and what is not a new program in those cases where an existing project has been funded and the same applicant is applying for additional funds. Essentially, a new program is one that (1) is completely original or (2) has changed fundamentally in focus, scope, or approach from the original program even if it retains some elements of the original program.
The changes might include substantial expansion of the geographic area covered by the program, the number of organizations involved, or the number of components or activities it contains. These changes alter the complexity of the overall operation and/or the program focus, thereby materially and demonstrably changing the primary form of the program. A mere change in the subgrantee agency is not sufficient if the implementing agencies themselves are unchanged. However, the same subgrantee agency could receive funds for a new program if the implementing agencies involved changed substantially. Similarly, it is not sufficient to add new objectives or activities that do not materially and demonstrably change the overall goals of the program or its overall scope and nature.
Section 6.42: Exceptions to the Rule
This limitation on funding is applied by the legislation to all projects, with the exception of three program areas: multijurisdictional drug task forces, victim assistance programs, and multijurisdictional gang task forces. Note that task forces that are not multijurisdictional and those not focused on drug control or on gang actiVities are not eligible for this exemption..
On advice of the OIP Office of General Counsel, BJA has determined that projects funded under the CJRI Plan are not restricted to four years. However, BJA would expect the SAA to affirm in its CJRI Update that continued funding of an individual CJRI project beyond four years is essential to achieve the goals established by the legislation for records improvement as interpreted and implemented pursuant to the State's approved CJRI Plan.
Section 6.43: Relationship of the Rule to Program Concept
Throughout available guidance on administering the Byrne Program, BJA stresses that the program is the basic building block for a State's strategic response to crime and for criminal justice
14

improvements. It is important to recognize the relationship between the Four-Year Rule and program conceptualization. As noted above, the SAA may continue a program beyond four years, but no subrecipient can receive funds under that program for over four years unless the program is exempt from the rule.
In constructing programs, the SAA should be seeking a tight program concept which also allows for funding of more than one subrecipient. At the same time, the SAA should not be so allinclusive that subrecipients are precluded from receiving funds for conceptually different activities. For example, "Community Policing" can encompass many different approaches to law enforcement. The State is better advised to adopt a "Community Policing" priority in its strategy which includes several distinct types of community policing programs.
Section 6.5: SAA's Responsibility for Monitoring Subgrantees
The SAA I S have two kinds of monitoring responsibilities with reference to their subgrantees. Fiscal and administrative oversight ensures compliance with Federal and State laws and regulations. Programmatic and evaluative monitoring that allows the SAA to determine if the subgrant is achieving its overall objectives and having some positive impact on the problem that the Statewide Strategy is addressing through funding of this subgrant. The key to this type of monitoring is maintaining adequate records and data that will allow evaluation of that subgrant and any subgrants involved in implementation of an approved program.
Section 6.51: Fiscal and Administrative Monitoring
Grants funded under the Byrne Formula Grant Program are governed by the provisions of 28 CFR Part 66, Common Rule, Uniform Administrative Requirements for Grants and Cooperative Agreements with State and Local Government, and the Office of Management and Budget (OMB) circulars applicable to financial assistance. These circulars, along with additional information and guidance, are listed in the OlP Financial Guide. This manual also provides information on cost allowability, methods of payment, audit, accounting systems, and financial records.
Funds available under the Byrne Formula Grant Program may be used by recipients for personnel costs, training and technical assistance, equipment, and information systems that are part of an approved program and that are in addition to the resources already available to the recipient. Special rules pertain to sole source procurements of more than $100,000 and the purchase of automated data processing equipment.
Use of Byrne formula grant funds for construction projects is prohibited except for construction of penal or correctional institutions, including prisons, jails, juvenile correctional institutions, and residential community corrections facilities. Acquisition of land with grant funds is prohibited.
Formula grant funds can be used for confidential purchase of evidence and information, such as the purchase of services, physical evidence, and information related to undercover operations..
15

BJA has delegated to the SAAs the authority to approve the allocation, use, and expenditure of formula grant funds by subgrantees for confidential expenditures.

Legislation particularly notes that funds may be used for expenses associated witt' r.a~: ;-'J:Jon

of the State or units of local government, or combinations thereof, in the State a:."; t.".. : .nk

Force Program established by the Drug Enforcement Administration. This authon' \ ~,'!"- ... \..."

to participation in other task forces sponsored by other Federal agencies, suer ~' ' .~;~'. 'C-4L

Bureau of Investigation or the Bureau of Alcohol, Tobacco and Firearms. H0',o\~, lit

~.4r

may not use Byrne formula grant funds to defray costs of Federal personnel PJ..~.. ."

(,-

other Federal resources dedicated to, these activities.

All of the requirements applicable to recipients (States) of Federal funds apply a1~.' ! These requirements include those enumerated in the certified assurances signee ~.. ",
making application for Byrne funds.

~i
," ... f: r

At the time of the subgrant award, the SAA (CJCC) also will place certain spec;.l the award which requires the subgrantee to collect and report data relevant te ~. c f ;< ..... requirements and indicating any administrative and reporting requirements th.1: t"c ~., '. r-,..L~
determined to impose on its subrecipients.

Among the special conditions that the SAA must apply to its subgrantees is the reiti.memen: to conduct audits on a regular schedule. The audit requirements applicable to the subgrantees, and also to the SAA itself, are contained in OMB Circular A-133, as amended.

The SAA is obligated to resolve audit issues arising out of its subawards. BJA should be notified whenever there is a serious questio~ of administrative noncompliance by subgrantees or when an audit shows some type of financial problem. However, the SAA must first attempt to resolve these types of issues. IDA or the Office of the Comptroller will intervene only if there are technical issues related to the interpretation of Federal or Byrne Formula Grant Program requirements that are essential to the resolution of audit findings.

Section 6.52: Programmatic and Evaluative Monitoring

SAAs have a responsibility beyond fiscal and administrative monitoring of subgrantees. They must also determine if the subgrantees are accomplishing something useful through their use of Byrne Program funds. That is, they must monitor the quality of the programmatic activities to determine if the project is progressing, is having the intended effect on the problem, or is worthy of continued funding in the next cycle. The SAA must also determine if the subgrantee needs technical assistance that can be provided by SAA staff, BJA contractors, or other means.

IDA no longer specifies either the types of data elements which should collected by subgrantees or the format in which this information should be reported by the subgrantees to the SAAs. The SAA should make its own determination as to what information must be collected to enable it to

16

measure subgrantee performance. However, BJA does encourage SAAs to be very specific in their subaward documentation as to what data will be collected and how it should be reported so that there is no question that the subgrantees have certain responsibilities for providing adequate information to the SAA for evaluation purposes.
States are strongly encouraged to monitor their subgrantees on-site on a schedule appropriate to the complexity of the subgrarit. On-site observations and interactions between project and SAA staff are essential to ensure that the project is progressing as planned and is likely to achieve tl}e intended results.
Monitoring visits augment review of required subgrant reports by allowing the SAA to assess the report's quality and by allowing the SAA staff to make firsthand observations that enrich their understanding of the program's worth. On-site, the SAA monitors can examine the procedures that the subgrantee is using to collect, collate, and enter data that appear in the reports. More importantly, these visits allow interactive discussion of problems and needs for assistance or follow-up that may 'not be adequately conveyed in written reports.,
SECTION 7: ASSESSING THE EFFECTIVENESS OF BYRNE FORMULA GRANT
PROGRAMS
The need to assess the effectiveness of programs designed to combat crime and improve the functioning of the criminal justice system is well recognized. The individual 'program implementors [Le., the subgrantees], the States, and BJA all have a stake in ensuring Byrne Formula Grant Program accountability. Furthermore, program evaluation is a specific legislative requirement for Byrne-funded programs. Evaluation methodologies must assess how well programs have been implemented and the extent to which funded activities have achieved stated program goals.
Such assessments are designed to provide policymakers and program managers with information about what works and what does not work and to. document which critical program elements or processes should be incorporated into the program design to make it most effective. Assessment results are also an invaluable aid in planning and should be used to modify and improve future strategies to more effectively address the State's problems.
BJA's approach to ensuring that evaluation requirements are met has been to encourage SAAs to develop the capacity to conduct evaluations either through in-house resources or contracts with knowledgeable evaluators and to use grant oversight activities to gather useful data on individual programs and on their Byrne Program activities as a whole.
17

Section 7.1: Scope of the Evaluation Mandate

The Federal legislation requires BJA to establish policies and guidelines to ensure the continuing evaluation of selected programs or projects funded under the legislation. The legislation also addresses specific elements ofBJA's program evaluation activities relevant to the Byrne Formula Grant Program, as follows:



An evaluation component must be developed for all programs funded through a

formula grant. Guidelines from BJA for evaluating programs supported by BJA

have been incorporated into a document---Guidelines for Evaluating Projects

Funded Under the Edward Byrne Memorial Drug Control and System

Improvement Formula Grant Program---compiled, edited, and distributed by

CJCC.



The States have responsibilities for reporting annually to BJA on the results of their

formula grant activities. The legislation requires each State to provide a summary

of its grant activities and an assessment of the impact of these programs on the

needs identified in its Statewide Strategy. Additionally, each State is required to

report to BJA the results of its evaluation activities.



The States are allowed to use Byrne Program funds to pay for their evaluation

activities.

BJA, in tum, also is required to report the results of its evaluation initiatives. The Director of .BJA is required to submit to the Speaker of the House of Representatives and to the President pro tempore of the Senate an annual report describing the results of BJA evaluations of programs and projects and State strategy implementation. Thus, BJA's ability to report on the continuing effectiveness of the Byrne Formula Grant Program is dependent on the States successfully complying with evaluation requirements.

Section 7.2: Evaluation Methodologies

The purpose of evaluating a program is to assess the effectiveness of its implementation arid the

extent to which its funded activities have achieved their goals. To evaluate a program, three

conditions must be met:

.



The program must have clearly articulated goals and objectives. Goals [Le., the

program's desired end results] should be clearly stated, realistic, and achievable,

even if they are not readily measurable. Objectives [Le., the intermediate results

or accomplishments to be achieved by the program in pursuing its goals] should be

both achievable and measurable.

18



Program activities--the key operational elements of the program---must be linked

to established objectives. Activities should be appropriate to the program I s mission

and of sufficient scale to produce the program I s expected results [Le., program

objectives]. .



Realistic and adequate performance measures must be developed at the outset of

the program. Performance measures are statements of quantifiable data that

demonstrate the extent to which the program is meeting its objectives [Le.,

expected results].

SECTION 8: IMPROVEMENT OF CRIMINAL JUSTICE RECORDS
The accuracy and completeness of criminal justice records has become an issue of national importance in recent years, driven in large part by the search for an effective means of limiting the sale of handguns to individuals with criminal records. Even without this national attention, however, repositories of criminal justice records had already been experiencing an increasing demand from both criminal justice users and non-criminal justice users; this information may be used, for example, for making personnel decisions about those who apply for jobs as day care workers. Nevertheless, the improvement of criminal justice records has often been a low priority for State resources. Therefore, the Criminal Justice Records Improvement (CJRI) Program is a way for many States to significantly improve the accuracy, completeness, and timeliness of their record systems in order to meet the current and future demands being placed on them.
Section 8.1: The CJRI Requirement
The Crime Control Act of 1990 amended the Omnibus Crime Control and Safe Streets Act to require that each State which receives Byrne Formula Grant funds allocate at least five (5) percent of its total award for the improvement of criminal justice records. This requirement applies to Byrne Formula Grant awards from FY 1992 onward.
The improvements specifically identified as COO Program goals in the initial legislation "{ere
(1) completion of criminal histories to include the fmal dispositions of all arrests for felony offenses;
(2) full automation of all criminal justice histories and fingerprint records; and,
(3) increased frequency and quality of criminal history reports to the Federal Bureau of Investigation (FBI).

19

Section 106(a) of the Brady Handgun Violence Prevention Act amended the legislation to make system improvements that are in furtherance of the purposes of the Brady Act a fourth purpose of the CJRI Program, as follows:

(4) extension of the improvement of State record systems and the sharing with the Attorney General of all the records described under numbers (1), (2), and (3) above, as are required for the purposes of implementing the National Instant Check System (NICS) which is to be used for checking eligibility of potential frrearm purchasers under Brady.

Similarly, Section 4(a) of the National Child Protection Act amended the legislation, by adding

(5) extension of the improvement of State record systems and the sharing with the Attorney General of all the records described under numbers (1), (2), and (3) above, as are required for the purposes of implementing the Child Protection Act.

In addition to these acts now being implemented, Section 40602 of the Violent Crime Control Act
of 1994 authorized a grant program to assist States in entering data on stalking and domestic violence offenses and protection orders into local, State, and national databases. Although funding was deferred, this part of the 1994 Act emphasizes the importance of ensuring that these types of crimes are included in databases being developed with Federal funds.

Title 17 of the 1994 Act established a program to require States to maintain registers of persons convicted of certain offenses where the victim was a minor, persons convicted of sexually violent offenses, or persons found by the court to be "sexually violent predators." This is the Jacob Wetterling Crimes Against Children and Sexually Violent Offender Registration Act.

Section 8.2: The COO Plan

In order to make the most effective use of the five (5) percent set-aside for the improvement of criminal justice records and to facilitate the implementation of both State and Federal legislation related to the use of criminal justice records, States must have a clear understanding of the current condition of their records systems and the problems associated with incomplete or inaccurate data and must have a commitment to and plan for the improvement of criminal justice records.

Therefore, all States are required to develop and continually update a Criminal Justice Records Improvement Plan. The initial plan should be developed by following the four steps described below. Subsequent updates required by IDA prior to expenditure of funds from each fiscal year's Byrne award (Le., yearly) should address the status of each of these steps as well as provide information on plan modification and/or additions, give timelines and budget allocations for the current implementation efforts, and project future implementations.

Step 1:

Establish a Criminal Justice Records Improvement Task Force.

20

Step 2:

Assess the Completeness and Quality of Criminal Justice Records.

Step 3:

Identify the Reasons for Incomplete or Inaccurate Records.

Step 4:

Develop a Records Improvement Plan.

Section 8.3: Criminal Justice Records Improvement Requirements and Goals

The Byrne Program requires that a minimum of five (5) percent of the Grant be expended for an approved criminal justice records improvement (CJRI) plan designed to help Georgia achieve state goals required under the Byrne Guidelines and to comply with other applicable Federal laws including the National Instant Criminal Background Check System (NICS) of the Brady Act, the National Child Protection Act, and the National Stalker and Domestic Violence Reduction Program.

Those laws and programs, among other requirements, establish a goal that by December of the year 2000, Georgia will achieve completion of 100 percent of current criminal justice records (arrest data, fmgerprint, case disposition) for the most recent five years on all arrests that are required to be shared through the Interstate Identification Index (Ill).

Related Byrne Guidelines require that all criminal justice records for the latest five year period must be automated and flagge4 for felony status and that at least 95 percent of current felony arrest records be complete (Le., fingerprint, arrest data, case disposition, and sentence and release data, if applicable).

Section 8.4: Coordination with NCHIP Program Required

Georgia receives grant funding under both the National Criminal History Improvement Program (NCHIP) and the Byrne Grant, both of which require that the state coordinate grant expenditures between these programs to meet established CJRI goals. The Criminal Justice Coordinating Council (CJCC) has developed a multi-year plan coordinating the Byrne Grant administered by CJCC with the NCHIP program administered through the Georgia Bureau of Investigation's Georgia Crime Information Center (GCIC) to assist in achieving those goals.

Georgia's multi-plan will utilize the five (5) percent of the Byrne Grant which must be set aside for CJRI to fund two continuing projects. It will fund an audit team to assist local jurisdictions to determine areas in which they are not compliant with applicable criminal justice records laws or regulations as well as to locate missing criminal justice dispositions. The Byrne funding also will support the Administrative Office of the CourtsI effort to automate disposition reporting by the Superior Courts.

21

Section 8.S: Priority Local Projects Eligible for 1998 Byrne Funding - Live Scans
To further achieve statewide automation goals, in addition to the five (5) percent set aside for CJRI, the Council anticipates awarding up to $500,000 for an estimated seven (7) to ten (10) local live scan projects to increase automation of criminal justice records by increasing the number of local law enforcement agencies electronically submitting fingerprints.
Priority applicants for live scan funding under the current Byrne Program are local governments responsible for funding the primary booking facility in each county (excluding those eligible for NCHIP funding). Implementing agencies will be the Sheriff's Office or other local official charged with responsibility for operating the primary booking facility.
Note: A police agency operating a jail which receives and houses prisoners charged with violations of state law, completes the arrest and booking records (including fingerprints), and submits those records to GCIC may be eligible where they in effect serve as a satellite to the primary county jail; however, both agencies will not be funded from Byrne in the same Grant year.
Section 8.6: Projects Eligible for NCHIP Funding of Live Scans
Those agencies eligible to apply through the Georgia Bureau of Investigation's GCIC for NCHIP funding were informed of that eligibility by GCIC and therefore will not be considered for live scan funding under the 1998 Byrne Program.
Section 8.7: Application Information and Requirements for Local Live Scan Projects
In addition to complying with the Byrne application requirements for new or existing projects (whichever is appropriate to the project), live scan applicants must provide or comply with the following additional requirements. Items one and two below should be stated in the first paragraph of your Project Narrative; documentation for items three and four should be attached to the application.
1. Provide applicant ORI number and the number of fingerprint submittals resUlting from criminal arrests which were required to be submitted to GCIC in calendar year 1997.
2. Provide the ORI number, and number of criminal fmgerprint submittals to GCIC in 1997 of other agencies for which the applicant has agreed to submit fingerprints.
3. Provide a copy of the written Memorandum of Understanding (MOD) or other written agreement with any surrounding agencies to be processed through applicant's live scan.
22

4. Provide a copy of an approval letter from the GBI's GCIC indicating that the system to be purchased has been currently tested by GCIC and meets specifications for Georgia Live Scan Data Transmission along with applicable national standards.

Note: Notwithstanding the three systems previously approved by the FBI and GCIC (GCIC Operations Bulletin 96-25), the supplier must have been currently tested (February 10, 1997 or later) and demonstrated their system's ability to electronically transmit fingerprints to GCIC in order to qualify for these funds.

Section 8.8: Standards Required for Live Scans

In addition to passing the test mentioned in the preceding paragraph four, live scans must meet these additional specific standards to be eligible for a subgrant:



The FBI's Electronic Transmission Specification (EFTS), including Appendix F-

IAFIS Image Quality Specification, Appendix G-Interim Image Quality

Specifications (CJRS-RS-OOlO-v4, August 24, 1995).



The American National Standard Institute CANSD Standard, Data Format for the

Interchange of Fingerprint Information (ANSI/NIST-CSLI-1993).



The Wavelet Scaler Quantization (WSQ) .Gray Scale Fingerprint Image

Compression Specification, (IAFIS-IC-Oll0v2, February 16, 1993).



The Georgia Bureau of Inyestigation' s Liye Scan Data Transmission Specification

(1996).

.



Live scans must be year 2000 compliant.



Live scan devices must have electronic submission capabilities, and applicants must

agree to transmit the fingerprints electronically.

Section 8.9: Application Deadline - Live Scan Projects Only

The applications for all Byrne programs is Friday, May 15, 1998; however, due to the agency coordination required with GCIC, the Byrne application deadline for Jiye scan projects (only) will be extended until Friday, May 29, 1998.

Section 8.10: Eligible Live Scan Costs

Byrne funding may be used to pay for up to 75 percent of the cost of a basic live scan system which includes the Router package and connection costs (through GCIC) and for either the

23

upgrade of an existing live scan to electronically submit to GCIC or for the cost of a new live scan device as follows:

Router Package and Connection - - - - Estimated Cost: $7,200 - $8,800

This includes the provision, initial connection and installation of

A cabinet with surge protector 56kb DSU/CSU line Circuit installation

DOAS administrative processing fee Multiprotocal router w/software Router installation, cables, and connector

Note: Routers and connection for live scan transmissions must be ordered through GCIC.
Contact Ms. Carletha Hall at (404) 244-2866 for additional connection & cost information. Actual cost may vary slightly due to site conditions and location.

Live Scan Devices - - - - - - - - - - Estimated Cost: Contact vendors.

The Grant will fund 75 percent of the cost of one basic live scan device per applicant to capture fingerprints and electronically transmit those fingerprints to GCIC. It will not fund enhanced capability such as mug shots. If the applicant desires enhanced features, the budget narrative must distinguish the price for the basic live scan (eligible for 75 percent grant funding, plus 25 percent applicant match) from the cost for the enhanced capability. The additional CQst of enhanced capability must be paid 100 percent from applicant funds. Funds the applicant expends for enhancements can not be claimed as match on the project.

Vendors who were certified by the FBI (see GCIC Operations Bulletin 96-25) include:

Identix, Inc. Attn: Andy Horton 302 Courtyard Square Carrollton, GA 30117 Phone: rnO) 830-0808 Fax: rnO) 830-0805

Digital Biometrics, Inc. Attn: Robert Heires 1420 Springs Hill Rd., Suite 600 McLean, VA 22102 Phone: (703) 790-0560 Fax: (703) 790-0562

Printrax International, Inc. Attn: Gunnar Hilderman P.O. Box 26535 Greenville, SC 29616 Phone: (803) 675-0024 Fax: (803) 675-0026 .

Applicants are cautioned that the above vendors mayor may not currently meet all
GCIC standards and tests. Applicants must contact Ms. Debra Brown at GCIC for current live scan vendor information and approval status. Phone #: (404) 244-2879.
Note: CJCC does not recommend or approve any of the above vendors. The information is provided solely to assist Grant applicants in locating vendors.

24

Upgrade of Existing Live Scans - - - - - Estimated Cost: Contact vendors.
Applicants with existing live scans should contact their vendor to determine if the live scan needs to be upgraded to meet current transmission standards and the cost, if any, for the upgrade. Vendors may provide minor upgrades at little or no cost to the agency.
The Grant will fund 75 percent of the cost to upgrade an existing system to provide basic live scan capability. Older units not capable of cost effective upgrades will require replacement.
Applicants who request replacement rather than upgrade of an existing live scan must include a letter from the vendor or explain in the project narrative why an upgrade was not feasible.
Applicants upgrading their systems must also provide a letter from GCIC certifying that the upgraded unit meets current standards and testing.
Section 8.11: Priority in Award of Live Scans
Priority in the award of live scan projects will be based on the number of electronic criminal fingerprint submittals of the applying agency and the number to be submitted for other agencies, based on calendar year 1997 fingerprints submitted to GCIC by the agency(ies).
The applicant must have written MODs or other written agreements requiring applicant to electronically submit the other agency's criminal fingerprints in order to include other agency fingerprints in the applicant's project total.
The official number of criminal fingerprint records will be based upon 1997 submittals to GCIC, according to GCIC records. Applicants may obtain those official counts from Debra Brown at GCIC, phone number (404) 244-2879.
Eligible applicants will be ranked from higher priority to lower based on the total number of prints submitted in 1997, and grants will be awarded by order of that rank until the funding is exhausted.
The current objective is to provide live scans to those agencies which provide the greatest number of fingerprint submittals, with an ultimate goal of automating all fingerprint submittals.
Only one live scan device will be awarded per applicant under this and succeeding Byrne Grants, until the maximum automation practicable statewide is achieved.
2S

Section 8.12: Ineligible Costs - Recurring Maintenance and Operating Expenses This program will fund 75 percent of the eligible costs previously noted but no o~r,t"~)

In addition to costs normally not reimbursable under Federal Guidelines, periodic cu:nt ro.tnce

and operating costs of live scans are not reimbursable under this program <t': .'<" " ... a:d

is conditioned upon the grant recipient's agreement to continue to pay the rC'~ ~". " to

maintain and operate the equipment. Annual equipment maintenance for the rout!" r.. ~ f' .i'":d

connectivity access is estimated at $5,568, and the annual cost of the phone hnr ... ~ " '""'T1

$4,000 to $6,000 per year. Applicants should consider their ability to bU~l&.. t,~~~d

total of $9,568 to $11,568 annual operating costs of the system. This does n,'

~ ,,;

of any maintenance agreements applicants may enter into with the vendors pre" ...;' ~

, ~<. 4!'.

device, and the cost ofrecuning maintenance agreements also are not reimbur"4~'" If '''c;,h

this program.

Section 8.13: AFIS Devices Not Generally Eligible for 1998 Funding
While AFIS devices are highly desirable investigative tools for law enforcem,:-: 4.i t"" '~', e'\
do not contribute to achieving the State's required CJRI goals; therefore, the pur~t..l\(, 0' r~'.. or
additional AFIS devices will not be considered for funding in the current Byrn, Pr0.. ~..m ..~..ess the Council does not receive enough acceptable live scan applications to fully encumber J.a..;a~le funding.

SECTION 9: SPECIAL PROJECT REQUIREMENTS
Section 9.1: Authorized Purpose Area #1
Section 9.11: Drug Abuse Resistance Education (DARE)
Implementation of DARE requires a partnership between law enforcement agencies and education systems. A written agreement between law enforcement and school officials demonstrates each agency's commitment to DARE and defines its respective role. This agreement generally includes:
Q" a statement of their mutual commitment to implement DARE as a strategy to prevent substance use among children.
m the law enforcement role: to assign qualified officers to teach the DARE
curriculum a non-law-enforcement role.
the school role: to provide classroom time for lessons, coordinate scheduling, and encourage teachers to support and reinforce DARE classroom activities.
26

the partnership role: to identify---



the grade(s) to be targeted and the number of schools and students

to be taught.



the agency responsible for providing such resources as student

workbooks, fIlms, and officer teaching aides.



the agency responsible for program oversight.



the procedures for regular communication between the two

agencies.

Applications not including a current copy of the signed written agreement between law enforcement and school officials will be deemed incomplete and disqualified from the review and assessment process. Also, applicants seeking funds for the implementation of a DARE project will be required to adhere to the criteria established by the Georgia DARE Board for selection of DARE Officers. This criteria has been reproduced in Appendix E.

CJCC has prepared a Briefing on Programs Related to Drug Abuse Resistance Education that
may be 0/some assistance to applicants when preparing their RFP. This document is available
upon request.

Section 9.12: School Resource Officer (SRO)

The SRO Program aids in bridging the gap between the DARE programs which are primarily targeted at fifth grade students and students in middle and high school.

The SRO Program has been instrumental in bringing educators and law enforcement leaders together into a common area and has removed past problems associated with turf-guarding.

The SRO Program provides the student with a visible and positive role model and gives. new meaning to the term "professional law enforcement officer."

The Georgia Public Safety Training Center provides an 80 hour course in School Resource Officer training. This course is offered twice a year and is open to all law enforcement officer who have been selected as SRO candidates. This two week course prepares the public safety officer to be a resource to the school, students, and parents. During the first week, students will gain an understanding of their roles within the school environment and develop presentation skills. The second week involves a lesson plan presentation and focuses on topics and situations that the SRO will face within the school setting and how best to respond to them. For any SRO project to be funded by the Criminal Justice Coordinating Council, the officer must successfully complete this training before being placed in the school.

27

A 20 hour refresher seminar is offered twice a year to all law enforcement officers who have previous training as SROs. This course is designed to provide updated information and training to previously trained SROs on any legislative updates, current issues, and other pertinent topics related to their assignments.
Any SRO project receiving Federal funds through the Criminal Justice Coordinating Council must have the following:
1. A written contract between the agencies and organizations involved in the partnership. This contract should address at least the following items:
a. basic site requirement [ Le., access to an office equipped with a desk, telephone, flling cabinet, typewriter, computer terminal, secretarial assistance, etc.];
b. job description which includes a list of duties and responsibilities;
c. chain of command;
d. dismissal clause;
e. termination of agreement clause; and
f. individual agency responsibilities [Le. salary, benefits, uniform costs, equipment, etc.].
Applications not including a current copy of the signed written agreement between law enforcement and school officials will be deemed incomplete and disqualified from the review and assessment process.
2. An adopted and established written policy with procedures in place.
3. A policy requiring the officer to be in police duty uniform' with a weapon the majority of the time while on campus.
4. A policy prohibiting the SRO from being involved in the school disciplinary and truancy process.
5. A policy requiring the SRO to meet with the administrative and instuctional staffs of assigned schools during the pre-planning phase for a complete orientation of the SRO Program.
28

6. A policy requiring the SRO to become State certified before placement in the school and attend 20 hours of acceptable refresher training annually.
7. A policy for maintaining a complete weekly incident/activity repor1 loa 8. A Zero Tolerance policy for
a. gang activity; b. illicit drug activity; and c. weapons and campus violations. 9. A policy specifically requiring
a. semi-annual (December and June) evaluation of the SRO b) bo:.~~ ,., ..... '" ~\4 enforcement officials.
b. semi-annual evaluation of the overall SRO project to include 1. an evaluation of the campus facilities provided to L"le SRO ll. an evaluation of crime data pertaining to incidents invol\'ing the school. iii. the overall performance of the partnership.
CJCC has prepared a Briefing on the School Resource Officer Program that may be of some assistance to applicants when preparing their RFP. This document is available upon request. Section 9.2 Authorized Purpose Area #2 Section 9.21 Multijurisdictional Drug Task Forces The Criminal Justice Coordinating Council considers multijurisdictional task force projects a key component of the Statewide Strategy, as evidenced by over 50 percent of the 1998 Byrne Grant being allocated for this type of initiative. However, funds WERE NOT allocated for NEW multijurisdictional task force projects for the upcoming year.
29

PARTll .
REQUEST FOR
PROPOSAL

SECTION 1: GENERAL INFORMATION

Data Field #1: Subgrantee: Address: City/State/Zip: Contact Person (Financial) : Phone # & Fax #:

Data Field #2:
Implementing Agency:
Address:
City/State/Zip:
Contact Person (Program):
Phone # & Fax #:

Data Field #3:

Type of Implementing Agency(ies) (check all that apply):

Law Enforcement

Prosecution

Public Defense

Courts

Corrections

Treatment

PreventionlEducation

Non-Government

30

Note: Check all types ofagencies participating in the implementation ofthis project, whether or not the other panicipants receive funds through the subaward. This field is intended to capture the scope of actual panicipation in multi-agency projects, whether or not those agencies are at the same or at different levels ofgovernment. Only the types ofagencies actually panicipating in programmatic implementation, not those merely benefiting from the project, should be checked.

Data Field #4:
Project Title:

Note: Enter the official subgrant project title.

Data Field #5: Purpose Area (see Appendix B):
0 Purpose Area #1 0 Purpose Area #2 0 Purpose Area #3 0 Purpose Area #4 0 Purpose Area #5 0 Purpose Area #6 0 Purpose Area #7 0 Purpose Area #8 0 Purpose Area #9 0 Purpose Area #10 0 Purpose Area #11 0 Purpose Area #12

0 0 0 0 0 0 0 0 0 0 0 0
31

Purpose Area #14 Purpose Area #15 Purpose Area #16 Purpose Area #17 Purpose Area #18 Purpose Area #19 Purpose Area #20 Purpose Area #21 Purpose Area #22 Purpose Area #23 Purpose Area #24 Purpose Area #25

o

Purpose Area #13

o Purpose Area #26

Note: Enter one of the 26 authorized purpose areas established for the Byrne Fonnula Grant
Program. Only one purpose are may be entered. If a project addresses multiple purpose
areas, indicate the single most imponant purpose area. The CJCC did not allocate funds
for new Multijurisdictional Task Forces for the upcoming year.

Data Field #6: Age of Target Population (check all that apply):

All

0-12

13-17

18-24

25 & Older

Note: Check age categories only for projects specifically targeted at a specific age population (as potential offenders orpotential victims orfor project services). For example, a drug abuse treatment project might be established only to serve olderjuveniles and young adults from ages 16 to 20, in which case, check both ages "13-17" and "18-24." For most projects which seek to benefit all population groups and do not target offenders ofa specific age, check "All. "

Data Field #7:

Type of Award:

New (First award of Byrne funds for this project)

Continuation (Second or subsequent award of Byrne funds)

Data Field #8:

Federal Funds Requested:

$

_

Cash Match Provided:

$

_

Total Project Cost:

$

_

Note: The amounts listed here should correspond with the amounts listed in Section 5.

32

SECTION 2: PROBLEM STATEMENT
This section should describe the nature and extent of the problem to be addressed and improv~ments needed to address the problem. The purpose of this section is to develop a clear, concise picture of the problem or gap in services or benefits that will be addressed using grant funds. This section should also describe approaches taken thus far to address the problem. The description of the problem should be supported by an analysis of statistical information and/or other factual information or relevant literature. The sources or methods used for assessing the problem also should be listed and described.
SECTION 3: PROGRAM DESCRIPTION
This section should provide a brief description of the proposed solution to the problem. Rather than restating the' purpose area language, it should discuss both the scope and intent of the program.
SECTION 4: GOALS, OBJECTIVES, ACTIVITIES, AND PERFORMANCE :MEASURES
This section should contain a separate discussion of each of the program goals and its accompanying objectives, activities, and perfonnance measures. The goals are general statements of the desired results or outcome of the program. They should address the problem identified in the problem statement. The goals should be both realistic and achievable.
The objectives are specific approaches to achieving each of the goals. Objectives focus on the methods that will be used to address the problem; they should be clearly stated, realistic, and measurable. The accomplishment of objectives should result in the achievement of the goals they support.
Activities are perfonned to accomplish the objectives; they are the key operational elements of the program and must be specific and measurable.
Performance measures are used to determine the impact of the activities. They provide quantifiable information on the status of achievement for each objective. Performance measures clearly indicate whether or not the objective has been achieved, or, using gradations or increments, measure the degree to which the objective has been accomplished.
Each goal should be presented with all of its accompanying objectives and key activities. Each objective must also be linked to one or more corresponding performance measures, which must be clearly identified, results oriented, and reasonably attained. In order to assist you in completing this section of the application, the Council has included a copy of Assessing the Effectiyeness of Criminal .Justice Programs that goes into more detail regarding the topics presented under this section.
33

SECTIONS BUDGETARY REQUEST GENERATE A PROJECT BUDGET FOR STATE FISCAL YEAR 1999 (JULY 1, 1998 - JUNE 30, 1999) IN A SIMILAR FORMAT TO THE ATTACHED SAMPLE BUDGET. THE CHECKLIST WInCH ACCOMPANIES THE SAMPLE BUDGET SHOULD BE UTILIZED BY THE PREPARER TO VERIFY THAT ALL RELEVANT BUDGET DATA AND CORRESPONDING INFORMATION IN THE APPLICATION HAVE BEEN CONSIDERED. THE BUDGET REQUESTS SHOULD CORRESPOND TO THE PROJECT ACTIVITIES AND RESOURCE NEEDS THAT WERE IDENTIFIED IN THE PROPOSAL. THE BUDGET TABLE HAS BEEN PROVIDED FOR APPLICANTS TO UTILIZE AS A COVER SHEET FOR THIS SECTION. A TECHNICAL ASSISTANCE WORKSHOP WILL BE HELD ON TIillRSDAY, APRIL 2, 1998, 1:00 PM IN FORSYTH, GEORGIA, AT TIffi GEORGIA PUBLIC SAFETY TRAINING CENTER TO ADDRESS SPECIFIC QUESTIONS APPLICANTS MAY HAVE RELEVANT TO PREPARING THE APPLICATION.
34

Ol\IB Approval No. 1121-0188 Expires 5-98 (Rev. 4/97)
Budget Detail "'orksbeet
Purpose: The Budget Detail \Vorksheet may be used as a guide to assist you in the preparation of
th~ budget and bUdget narrative. You may submit the budget and budget narrative using this form
7 or U1 th fo~at ofyour choice (plain sheets, your 0\\11 form, or a variation of this form). However,
alI requrred information (including the budget narrative) must be provided. Any category of expense not applicable to your budget may be deleted.
(Example assumes a one year budget period and 25% cash match requirement)
A....:~:t~~Ml~bisteac~.p.9.~itionby title and name ofemployee, ifava~.t8:~le. Sr!g.~the annual salary

John Smith, Investigator 2 Investigators Secretary

($50,000 x 100%)
($50,000 x 100% x 2) ($30,000 x 50%)

$ 50,000 S100,000 $ 15.000 S165,000 ':

Cost of living increase Overtime per investigator

(S165,000 x 2% x .5yr.)
($37.50/hr x lob hrs. x 3)

$ 1,650:: $ 11,250

The three investigators will be assigned exclusively to homicide investigations. A 2% cost of living
adjustment is scheduled for all full-time personnel 6-months prior to the end of the grant. Overtime
will be needed during some investigations. A half-time secretary will prepare reports and provide other support to the unit.

TOTAL

S177.900

35

B. Fring-e Benefits - Fringe benefits should be based on actual knov/n costs 0:- z r formula. Fringe benefits are for the personnel listed in budget category (A) a-:

....

percentage of time devoted to the project. Fringe benefits on overtime hours are: _.

Workman's Compensation, and Unemployment Compensation.

NamelPosition

Computation

(

Employer's FICA Retirement
Uniform AEowance Health Insu:-ance

(SI77,900 x 7.65%)

1<

(SI66,650 x 6%)

(S50 mo. x 12 mo. x 3)

'"

(SI66,650 x 12%)

'Workman's Compensation Unemployrr:ent Compensation

(SI77,900 x 1%)
(S 177,900 x 1%)

1< (SI77,900 less Sl1,250)

TOTAL

S 45 ~6';

.$rt~tTf~~f!~R:i~[f:~~r:"it:l~if~:ir:~:~:,~.,:,:,~:tltl:git'?::s:::,.,e. =:r~J:1F:t>.:.::.t2~:.:{rW;}J[~J,t: : : :. .!~:, t~~::d '~tll!ill~mlmm::: :m~.~.:.:~.:!.j.::.:::.:,.,.. ..,::,,::,:,:,::,:..'

.
::,:':::'::::::.

N...


..

".

.

.:;:.:;,::.',:.;:,':. fiillz:,.s 6~<:::~i~@J:;' ,.::!,'.:'i;,.:,.,.; ;:i::.:;;,:....:;:...:...:.:.,.,:.:.1..,
:

int~~'ews~' E.ivi~ory group meeting, etc.): ShotW'the ba;i~:"~f cRwputation (e.g., six people t"o"~':=aay

trammg at SX airfare, SX lodging, SX subsistence). In training projects, travel and meals for traInees

should be listed separately. Show the number of trainees and unit costs involved. Identify the

location of travel, ifkno wn. Indicate source of Travel Policies applied, Applicant or Federal Travel

Regulations.

'.

Two of the investigators will attend training on forensic evidence gathering in Boston in October and January. The investigators may take up to seven trips to New York City to foHow up investigative leads. Travel estimates are based upon applicant's formal written travel policy.

TOTAL

$7.920

D. Equipment - List non-expendable items that are to be purchased. Non-expendable equipment

is tangible property having a useful life of more than two years and an acquisition cost of 55,000 or

more per unit. (Note: Organization's own capitalization policy may be used for items costing less

than $5,000). Expendable items should be included either in the "Supplies" category or in the

"Other" category. Applicants should analyze the cost benefits of purchasing versus leasing

equipment, especially high cost items and those subject to rapid technical advances. Rented or leased

equipment costs should be listed in the "Contractual" catecrory. Explain how the equipment is

~;; a r : r l t l r0'" I" '" r:zr. nece:-~.,*=P6:tqLlhe success ofthe project. Attach a narrative describing the prQ:s,9tement method to

I ~Y"~-"_ ;:

II

~/

3 - 486 Computer w/CD ROM Video Camera

:-':'.:.-0".
(52,000 x 3 )

$6,000 1,000

The computers will be used by the investigators to analyze case and intelligence information..The

camera will be used for investigative and crime scene work.

.

'.

TOTAL S7.000
~7

E. Supplies - List items by type (office supplies, postage, training materials, copying paper, and expendable items costing less that S5,OOO, such as books, hand held tape recorders and show the basis
for computation. (Note: Organi.z.ation's own capitalization policy may be used for items costing les-s
than S5,OOO). Generally, supplies include any materials that are expendable or consumed during the course of the project.

Supply Items

Computation

Cost

Office Supplies Postage Training Ivfaterials

(S50/mo x 12 mo) (S20/mo x 12 mo) (S2/set x 500 sets)

S 600 240
1,000

Office supplies and postage are needed for general operation of the program. Training materials will

be developed and used by the investicrators to train patrol officers how to preserve crime scene

evidence.

::

./tI~~;iWmt;~~tt:.:~ :~~.: :.~~.: :~. ;:~:.~:~:~.:.~: :.

:.

:::.':.:.'::.:.::.::.::.;.
,.

:.

(.:-:.:':;:_.'(.:
."

:.,r,.:.: .:.i:.:...:..::.;..:.:.:;..:..:.:..:.;.:.:i:
' ::.

.:;.::i.:.:1...

.

.

~.: : w\r: .: ; 1:t:t!:~.I:!lI:..i:I.t!.II!itl!t?~~tt~~~t;::'::'l.

li!I

!.l!.:'.=~':

":~':.:.~

.
:'IIill"II;ll

:.~,:.~f:.~ i.~f:.~f,:~.': ~: .~" :~. ~;,.:.~' ,.;.::..::..::r:::::.:.,:.:..:..:.:.::.:.:.:..:[:.:.::.,.

. ::r.:.::.'::.:'.:;. :.:L:, :.i.!::,'::.::;o.::...::.:i::..::::.:..:.:..

::::A ..:.:.:.: : .:::..:..

.!.:.;:'., ': : .:.::.,::;::..::::.!.::.:.::.:!i:..::.:i:;.:.i:.:,:;.:::..: :.::.;::. :.::.': : :.:'.

~:~~jt~j~i~tKr:mW~~ii:::"

. }::~@r! W';':':":':':':":';':.:'. ":?:::::';i;:;..

Ii?;;:::::::

~~~~!l;; !~liili~~r:::"::"::::':::":::::

:',::;,:,:,::: '<~!:~ktwmH~~liJ~~~:r

F. Construction - As a rule, construction cos':S"are not alloW~le. In some cases, nunor repaIrs

or renovations may be alIo\vable. Consult v,.ith the program office before budgeting funds in this

category.

Purpose Renovation

Description of \Vork
Add walls Build work tables Build evidence storage units

Cost
$5,600 3,QOO 2,000

TOTAL S10.000
The renovations are needed to upgrade the forensic lab used to analyze evidence for homicide cases.
38

G. Consultants/Contracts - Indicate whether applicant's formal, written Procurement Policy or the Federal Acquisition Regulations are followed.

Consultant Fees: For each consultant enter the name, ifknO\vn, service to be provided, hourly or daily fee (8-hour day), and estimated time on the project. Consultant fees in excess of S450 per day require additional justification and prior approval from OIP.

Name of Consultant

Service Proyided

Computation

Cost

John Doe

Forensic Specialist

(Sl50/day x 30 days S4,500

Joh~ Doe, Forensic Specialist, will be hired, as needed, to assist with the analysis of evidence in
horrucide cases.

Subtotal

54500

Consultant Expenses: List all expenses to be paid from the grant to the individual consultant in

addition to their fees (Le., travel, meals, lodging, etc.)

.

aI~:t: ~:~.:;ifl): :~mHw@~ ~:1!1 :i)i:~it: Ql!iil!I:!f:b:::::;tIi!)~uij!:i\!t:calJ~l E #~:.:.:It~:J~.: : t : ! " ..'.:. ",' :::e..::::::...:..::..;.::..::.:::':...::

: :.:.:.:::: L

t"
i:tit.::::::::;:::,::,::::::::::::..

.. .:'::;::::::::::::::::.:...::.': .: :.:. ::: .: :: .:u. .:.:. :.:.:.:.n :::.:.:'.::':.:'.:"'::".:::.,"':,:.'.:.:::::.::,,::,:::::,:.:.:.:.I99: .:.:::.:.:.::p.::.:::.:..::

:::.:..:P .::.:: ::.::..::.:.::::::.:.!:::::o.::::.:;.::.!...::

::::::;:::lr:It:?r:::C:::::o:.:..s. t

Joe Do'e"Is expected to make up to 6 trips to i1I'Kmi to c~~sU~!:i:9r. homicide cases.

.... :.:..:.:<:...

Subtotal

55400

Contracts: Provide a description of the product or services to be procured by contract a~d an
estimate ofthe cost. Applicants are encouraged to promote free and open competition in aW,ding contracts. A sep~atejusti.fication must be provided for sole source contracts in excess of$10Q;~00.

Item

Cost

Intelligence System Development

5102,00)

The State University will design an intelligence system to be used in homicide investigations. A sole source justification is attached. Procurement Policy is based on the Federal Acquisition Regulation.

Subtotal

5102000

TOTAL

Sl11.900

H. Other Costs - List items (e.g., rent, reproduction, telephone, janitorial or security services, and
inve~tigative or confidential funds) by major type and the basis of the computation. For example,
proVIde the square footage and the cost per square foot for rent, and provide a monthly rental cost and how many months to rent.

Description

Computation

Cost

Rent

(700 sq. ft. x SIS/sq. ft.) (S875 mo. x 12 mo.)

S10,500

This rent will pay for space for the new homicide unit. No space is currently available in city oWl1ed
buildings.

Telephone Printing!Reproduction

(SlOO/mo. x 12)
(S150/mo. x 12)

S 1,200 1,800

?<:>,~;"-:~.;~:.'~:;,.~-":!.~:.fr:~;.:~r:.~:~:l.f:~>:;~:t.":~.~:_.l:i.r~l:i.J~:.'l~:!.:'~:.~.:_';: .j.~~~~1t~i~l~@lf~~J:~:: -..~~~'''''':.''.:. -. :. j.:. ...

.::..,:..,... ......... ..:.-.l.:.:r:..:. ... .. .. ..

..

..

:::;:;;mwm~Mmrljl!III~I.).

513.500

4G

Budget Summary - \Vhen you have completed the budget worksheet, transfe~ t:-~ ~

cat the

egory to th 2JnOunt of

e spaces below. Compute the total Federal requested and the amount o

direct costs and the f non-Federal funds

total pro; that wi!: !

~
_

~~

...
,

Budget Categor;y

Amount

.. ea:n
.: : a_t.e

A. Personnel

B. Fringe Benefits

C. Travel

D. Equipment

E. Supplies

F.

Construction (not allowable in grant progra~

SI7/e::
7.5: : 70C:
1,840 10000

In e

Federal Request l'on-Federal Amount

$284,268 $ 94,756

41

PROJECT BUDGET Please indicate below the proposed project budget. Describe in detail on a separate page all proposed
expenditures ofFederal funds and matching funds by budget category. Please be advised that the Council carmot consider proposals lacking the required itemized budget description. Please note all requests for personnel must be accompanied by a detailed job description.
PERSONNEL EQUIPMENT SUPPLIES TRAVEL PRINTING OTHER TOTALS
42

BUDGET REVIE~ CHECKLIST

I.

A. Are all co~putations correct?

B. Are all sections co~oleted?

C. Do totals agree

-

II. Bu~get Narrative A. Do bUdget categories confor: -.~th those on the -form. B. Do category totals agree ~ith those on the form C. Line Ite= Revie~ 1. Personnel @ $ a. Is the ba-s-,i.s--,.f.-o-r-...d,,e- te~ining each e~ployee's co~pensation described? b. Is each position identified by title? c. Are ti~e co:=itments stated? d. Are ti~e co~itments reasonable? e. Is the amount of each e~ployee's co~pensation stated? f. Is the comoensation reasonable? g. J..re salary-'increases conter::plated
during the grant period? (1) Increase over previous grant? (2) Built in COL? h. Are salary increases justified? i. Are any personnel costs unallo..able?
(1) Dual Compensation? (2) Legislative/Gubernatorial? (3) Federal Employees? (4) Other? 2. Fringe Benefits @ $__~~~___ . a. Is the amount specified as a
separate item?
b. Is each type of benefit indicated separately?
c. Is the authority for the percentage provided?
d. Is the percentage reasonable? e. Are fringe increases conte:plated
during the grant period? (1) Increase over previous grant?
(2) Built-in COL? f. Are any fringe costs unallo..able?

1-.ddit'l Infor. p.ea.

3 . Travel g S a. Is a b-a-s: is--f-o~r--computation

provided (e.g., 5 trips

frow

to

at $120

average cost -- ~50 for transportation and ~ith 2 days of per die: ~34 each day)?

b. Is the purpose of requested travel

project-related? c. Are per die~ and transportation

costs separately identifiable? d. Are per die~ and ~ileage rates
a l l o .... a b l e ?

e. Are pUblic transportation charges
reasonable? f. Are rental~, ~aintenance, or

consultant line ite=s included ~ithin the category?

g. Are trainee travel exoenses listed

separately (indicate nutiber of

trainees and unit costs involved)? 4. Equipoentg $
a. Are equip-~~e-n-t:-i:te--:- s specified by

units and cost'?

b. Is the requested equip:ent

project-related?

c. !s the reouest reasonable?

d. Are purchases distinguishable

from rentals'?

e. Are brand names specified? f. ~ill acceptable procurement

procedures be follo ....ed?

g. Is a lease-purchase study

appropriate? 5. Supplies @ $
a. Are supp':"l-:i-e-s~l:-l.~s--:""t-ed by ~ajor

types: Office, Training, Research,

Postage'?

.Q. Are unit costs of monthly

esticates provided'?

c. Are amounts reasonable'?

Addit'~
Ir.fo:- . Rea.

6. Contractual @ $ a. Is the type-o~f--e- ac:h-- service to be rendered described? b. For individuals: (1) Is an hourly, daily, or ~eekly base rate given? (2) Are base rates: (a) allo~able? (b) justified? (c) reasonable? c. Are fee/profit esti~ates: (1) Ju.stified? (2) Reasonable? d. Is the total a~ount for any contract in excess of $100,000? e. If so, has the aoolicant indicated that services have been or will be obtained by acceptable procurement procedures? f. Is "sole source" an issue? g. Is "sole source" justification included:
7. Other @ $ a. Are it~e-:~ :::.-s:-l-i-s-:t-e-d by oajor type: Space rental, Printing, Duplicating, Phone, Maintenance, Security, etc.? b. Are dollar bases given for all line iteo amounts? (1) Are space rental square footage and cost per square foot given? (2) Are local and long distance phone cost estimates shown separately? . c. Does a potential exist for ad:::.inistrative contracts (for maintenance security, printing, etc.) ? d. It so, do checklist items IIC.7.d. through e. apply? e. Does space rental involve a rental-purchase or a lease with option to bUy? . f. Are all requested costs: (1) Justified? (2) Reasonable? (3) AlloW"able?
45

1,.dcit'l. Infc:-. Reo.

E. computation Revie~. Are all line itec

computations correct and do they add to

category totals?

Fe Does the apolicant satisfactorily address

other financial/adcinistrative require-

ments as they are applicable to:

1. Program Descri'Otion Require:ents?"

".-

2. Conference Ex'Oenditure Requirements? 3. Pre-Agree~ent-cost Requirecents?

~. Joint Funding Require:ents?

I!!.

other
Are there any kno~n outstanding reports due from the applicant on other grants or . agreements, or reports needing revision, or special conditions outstanding?

IV. General. Perform other checks or verification -- revie~ not li~ited to the above ite:s only -- deletions or additions can be accomp~ished as deemed necessary.

?e'liewer

Date Reviewed

46

ASSURANCES - NON-CONSTRUCTION PROGRAMS

OMS Approval No. 03~8'00~

:Ublic ~eporting _burden for this collection of information is estimated to average 15 minutes per response, including time for reviewi., ~nstructl~ns, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection ( Inforn~alion: Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions
reducing this burden, to the Office of Management and BUdget, Paperwork Reduction Project (034S-0040), Washington, DC 20503.

PLEASE DO NOT RETURN YOUR COMPLETED FORM TO THE OFFICE OF MANAGEMENT AND BUDGET. SEND IT TO THE ADDRESS PROVIDED BY THE SPONSORING AGENCY.

NOTE: Certain of these assurances may not be applicable to your project or program. If you have questions, please contact th ~warding agency. Further, certain Federal awarding agencies may require applicants to certify to additional assurances. If Sue IS the case, you will be notified.

As the dUly authorized representative of the applicant, I certify that the applicant:

1. Has the legal authority to apply for Federal assistance and the institutional, managerial and financial capability (including funds sufficient to pay the non-Federal share of project cost) to ensure proper planning, management and completion of the project described in this application.
2. Will give the awarding agency, the Comptroller General of the United States and, if appropriate, the State, through any authorized representative, access to and the right to examine all records, books, papers, or documents related to the award; and will establish a proper accounting system in accordance with generally accepted accounting standards or agency directives.
3. Will establish safeguards to prohioit employees from using their positions for a purpose that constitutes or presents the appeara~ce of personal or organizational conflict of interest, or personal gain.
4. Will initiate and complete the work within the applicable time frame after receipt of approval of the awarding agency.
5. Will comply with the Intergovernmental Personnel Act of 1970 (42 U.S.C. 4728-4763) relating to prescribed standards for merit systems for programs funded under one of the 19 statutes or regulations specified in Appendix A of OPM's Standards for a Merit System of Personnel Administration (5 C.F.R. 900, Subpart F).
6. Will. comply with all Federal statutes relating to nondiscrimination. These include but are not limited to: (a) Title VI of the Civil Rights Act of 1964 (P.L. 88-352) which prohibits discrimination on the basis of race, color or national origin; (b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. 16811683, and 1685-1686), which prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation

Act of 1973, as amended (29 U.S.C. 794), which prohibits discrimination on the basis of handicaps; (d) the Age Discrimination Act of 1975, as amended (42 U.S.C. 61 01-61 07), which prohibits discrimination on the basis of age; (e) the Drug Abuse Office and Treatment Act of 1972 (P.L. 92-255), as amended, .relating to nondiscrimination on the basis of drug abuse; (f) the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L. 91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; (g) 523 and 527 of the Public Health _ Service Act of 1912 (42 U.S.C. 290 dd-3 and 290 ee 3), as amended, relating to confidentiality of alcohol and drug abuse patient records; (h) Title VIII of the Civil Rights Act of 1968 (42 U.S.C. 3601 et seq.), as amended, relating to nondiscrimination in the sale, rental or financing of housing; (i) any other nondiscrimination provisions in the specific statute(s) under which application for Federal assistance is being made; and, Q) the requirements of any other nondiscrimination statute(s) which may apply to the application.
7. Will comply, or has already complied, with the requirements of Titles II and III of. the Uniform Relocation. Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 91-646) which provide for fair and equitable treatment of persons displaced or whose property is acquired as a result of Federal or federally-assisted programs. These requirements apply to all interests in real property acquired for project purposes regardless of Federal participation in purchases.
8. Will comply, as applicable, with prOVISions of the Hatch Act (5 U.S.C. 1501-1508 and 7324-7328) which limit the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds.

Previous Edition Usable

Authorized for Local Reproduction
47

Standard Form 4246 (Rev. 7-97) Prescribed by OM6 Circular A102

9. Will comply, as applicable, with the provisions of the DavisBacon Act (40 U.S.C. 276a to 276a-7), the Copeland Act (40 U.S.C. 276c and 18 U.S.C. 874), and the Contract Work Hours and Safety Standards Act (40 U.S.C. 327333), regarding labor standards for federally-assisted construction subagreements.

10. Will comply, if applicable, with flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 (P.L. 93-234) which requires recipients in a special flood hazard area to participate in the program and to purchase flood insurance if the total cost of insurable construction and acquisition is $10,000 or more.

11. Will comply with environmental standards which may be

prescribed pursuant to the following: (a) institution of

environmental quality control measures under the National

Environmental Policy Act of 1969 (P.L. 91-190) and

Executive Order (EO) 11514; (b) notification of violating

facilities pursuant to EO 11738; (c) protection of wetlands

pursuant to EO 11990; (d) evaluation of flood hazards in

floodplains in accordance with EO 11988; (e) assurance of

project consistency with the approved State management

program developed under the Coastal Zone Management

Act of 1972 (16 U.S.C. 1451 et seq.); (f) conformity of

Federal actions to State (Clean Air) Implementation Plans

under Section 176(c) of the Clean Air Act of 1955, as

amended (42 U.S.C. 7401 et seq.); (g) protection of

underground sources of drinking water under the Safe

Drinking Water Act of 1974, as amended (P.L. 93-523);

and, (h) protection of endangered species under the

Endangered Species Act of 1973, as amended (P.L. 93-

205).

-

12. Will comply with the Wild 2~~ ~'+'~:: Rivers Act of 1968 (16 U.S.C. 1271 e: se~ -fn: t::l protecting
components or potential c:; ...;: '0', c' t'le national
wild and scenic rivers syste-

13. Will assist the awardin~ a; .. ' with Section 106 of tne '. ~ Act of 1966, as amen::.: (identification and pro:e:- .
the Archaeological a~: .. ,
1974 (16 U.S.C. 4:;c . 0"

" :=mpnance ;: -eservation
EO 11593 ~ "': es), and r - ~ Act of

14. Will comply with P.L SJ 'human subjects inv: : ..-. related activities s;,;:::: 4~

eetion of , .-.'t,and
, " $:2.1ce.

15. Will comply with t~e ~l: 1966 (P.L. 89-54~. a~ ,-" seq.) pertaining to t~. : warm blooded anirr.a s ~. other activities sUPPo~t!: t o .

. PI Act of '.':' 31 et .r-ent of
":-'9. or
j\,)l~lice.

16. Will comply with to,e ;... < a'. f' Pc soning
Prevention Act (42 L: S:' ~, ~. u::) which
prohibits the use of leao-tas.:: ;:. - - ::-s:...:tion or rehabilitation of residence s:~...~...u

17. Will cause to be performed t'1e re~,J 'e: t.nancial and
compliance audits in accordance w,t~ t~e Single Audit Act Amendments of 1996 and OMS Circular No. A-133, "Audits of States, Local Govemments, and Non-Profit Organizations .

18. Will comply with all applicable requirements of all other Federal laws, executive orders, regulations, and policies goveming this program.

SIGNATURE OF AUTHORIZED CERTIFYING OFFICIAL APPLICANT ORGANIZATION

TITLE DATE SUBMITTED

Standard Form 4248 (Rev. 7-97) 8ac~
48

SECTION 7 CIVIL RIGHTS REQUIREMENTS
1. Civil Rights Contact Person: 2. Title/Address:

3. Telephone Number:

4. Number of persons employed by the organizational unit responsible for administering

this subgrant:

_

Questions regarding the EEOP compliance requirements in connection with funding under this program should be addressed directly to the Office of Civil Rights Compliance, Office of Justice Programs, United States Department ofJustice, Washington, D.C. 20531. That Office may be reached at (202) 307-0690.

49

SECTION 8
AUDIT REQUIREMENTS 1. Date of the last audit: 2. Dates covered by last audit: 3. Date of the next audit: 4. Dates to be covered by the
next audit: 5. Date next audit will be forwarded
to cognizant audit agency (CJCC): Note: Federal and/or Cash match funds can be utilized only in a prorata portion of audit
expenses and only if th~ Subgrantee meets the requirement of $300,000 in Federal funds expended during the Subgrantee's fiscal year.
50

APPENDICES

APPENDIX A
THE CRIMINAL JUSTICE COORDINATING COUNCIL

The Criminal Justice Coordinating Council, created under State law (O.e.G.A. 35-6A-2), consists of twenty-four members and is composed as follows:



the chairman of the Georgia Peac~ Officer Standards and Training Council or

his/her designee.



the chairman of the Georgia Organized Crime Prevention Council or his/her

designee.



the chairman of the Judicial Council of Georgia or his/her designee.



the chairman of the Prosecuting Attorneys' Councilor his/her designee.



the commissioner of corrections or his/her designee.



the chairman of the Board of Corrections or his/her designee.



the vice-chairman of the Board of Public Safety or his/her designee.



the chairman of the State Board of Pardons and Paroles or his/her designee.



the State School Superintendent or his/her designee.



the commissioner of community affairs or his/her designee.



the president of the Council of Juvenile Court Judges or his/her designee.



the chairman of the Children and Youth Coordinating Councilor his/her designee.



the commissioner of the Department of Children and Youth Services or his/her

designee.



the director of indigent defense or his/her designee

Each member listed above is considered an ex officio and full voting member of the council by
reason of their office.
Ten members are appointed by the Governor for terms of four years, their initial appointments, however, being four for four-year terms, two for three-year terms, and four for two-year terms. Appointments are made so that there are always on the council the following persons:

A-I



one mayor.



one county commissioner.



one superior court judge.



four individuals who shall be, by virtue of their training or experience,

knowledgeable in the operations of the criminal justice system of this state, and one

individual who shall be, by virtue of his or her training and experience,

knowledgeable in the operations of the entire spectrum of crime victim assistance

programs delivering services to victims of crime.

No person shall serve beyond the time he or she holds the office or employment by reason of which he or she was initially eligible for appointment.

In the event of death, resignation, disqualification, or removal for any reason of any member of the council, vacancies shall be fl.1led in the same manner as the original appointment and successors shall serve for the unexpired term.

A-2

APPENDIXB
AUTHORIZED PURPOSE AREAS

(1) Demand reduction education programs in which law enforcement officers participate.



Demand Reduction Education (not DARE)



Drug Abuse Resistance Education (DARE).



Officer Training for DARE Program.

Key: General or school-based educatioG programs aimed at drug abuse prevention and involving law enforcement personnel; for gang-related programs, use purpose area #24.

(2) Multi-jurisdictional task force programs that integrate Federal, State and/or local drug law enforcement agencies and prosecutors for the purpose of enhancing interagency coordination and intelligence and facilitating multi-jurisdictional investigations.



Multi-jurisdictional/Regional Drug Task Forces.



Regional Violent Drug Trafficker Program.



Organized Crime/Narcotics Program.



Special Narcotics Prosecutor (in direct support of MJTF).



Statewide Confidential Funds Pool.



Narcotics Surveillance Equipment and Training Program (if in support of multisite

enforcement programs).



Drug Offenders Intelligence System (in direct support of MJTF).

Key: Cooperative programs involving two or more separate law enforcement entities which have different jurisdictional responsibilities. with formal agreements to work together as a team to enforce drug laws, usually with a focus on mid- or high-level traffickers; prosecutorial projects must be clearly integrated with the operations of a MJTF to be included in this purpose area; contrast, purpose areas #7, #21 and #24; all gang-related task forces should be placed under purpose area #24.

[NOTE: Not all programsfalling within this purpose area are excludedfrom the operation ofthe Four Year Rule, but all drug enforcement taskforce programs eligiblefor exclusion from that rule should be categorized under this purpose area. The exclusion applies only to d.rJJg taskforces.]

(3) Programs designed to target the domestic sources of controlled and illegal substances, such as precursor chemicals, diverted pharmaceuticals, clandestine laboratories and cannabis cultivations.



Pharmaceutical Diversion.



Clandestine Laboratories.

B-1



Marijuana Eradication.



Drug Identification (laboratory-based research studies).

Key: Efforts directed to elimination Of control of domestically-produced drugs through
better technology or enhanced enforcement.

(4) Providing community and neighborhood programs that assist citizens in preventing and controlling crime, including special programs that address the problems of crimes committed against the elderly and special programs for rural jurisdictions.



Community Crime Prevention.



Crime Prevention through Environmental Design.



Neighborhood Watch.



National Night Out Against Crime.



Community Policing/Prosecution (see also purpose area #16).



Drug-Impacted Rural Jurisdiction.



Reaching High Risk Youth through Outdoor Activities.



Senior Citizen Crime Prevention/Golden Alert Program.

Key: Crime prevention and/or drug demand reduction efforts initiated primarily by
citizens or with heavy citizen involvement (e.g., community or church-based) or for the benefit of educating the public about prevention of crime or enhancing the ability of a community to prevent or reduce crime, with or without law enforcement involvement.

. (5) Disrupting illicit commerce in stolen goods and property.



County Attorney's Office Property Crime Program.



Motor Vehicle Theft Prevention.

Key: Law enforcement (generally undercover) or other efforts targeted on fencing
. operations or criminal enterprises based on burglary and theft.

(6) Improving the investigation and prosecution of white-collar crime, (e.g., organized crime, public corruption crimes and fraud against the government with priority attention to cases involving drug-related official corruption).



Reducing Drug Corruption in Police Departments.



Targeting White Collar Crime.

B-2

Key: Law enforcement and prosecution efforts directed at the desii:~ ';:":'; ;::rne categories (e.g., white collar crime or public corruption), which rna,' ," - J \ not
be directly related to drug crimes.

(7A) Improving the operational effectiveness of law enforcement through tht \lV Ii r .fTlf
analysis techniques, street sales enforcement, schoolyard violator pn>, ~ ,,.'1,, 'H1I-
related and low-income housing drug control programs.



Drug Task Force (single jurisdiction effort).



Drug-free School Zone Enforcement.



Integrated Criminal Apprehension Program (lCAP).



Arson Prevention and Control.



Preserving the Crime Scene.



Drug Dog/Canine Acquisition and Training/K-9 Unit.



Violent Fugitives Arrest Squad.

Key: General law enforcement enhancements, usually by a single Fe" e~~ ~.e:-::.oL
entity/agency, directed at the designated drug control problems and o:.'.1e: ~n"us crime problems; contrast, purpose areas #17, #21, and #24.

(7B) Developing and implementing anti-terrorism plans for deep draft ports, international' airports and other important facilities.



"Night Eyes" State Water Patrol.



Airport Anti-Terrorism Task Force.

Key: Planning and implementing anti-terrorism enforcement ,activities; see also purpose

area #26.

.

(8) Career criminal prosecution programs, including the development of model drug control legislation.



Career Criminal/Major Offender/Career Drug Offender Prosecution.



Narcotics Prosecution Unit (but use purpose area #2 if directly in support of

MJTF).



Model Drug Control Legislation (directed at offenders).



Use of Civil RICO in Drug Enforcement.

Key: Prosecution efforts to craft new laws or to utilize existing laws more effectively

B-3

against offenders, with a focus primarily on improved operations of one office or within a single jurisdiction.

(9) Financial investigative programs that target the identification of money laundering operations and assets obtained through illegal drug trafficking, including the development of proposed model legislation, imancial investigative training and imancial information sharing systems.



Financial Investigations.



Assets Forfeiture Units.



Model Drug Control Legislation (directed at assets).

Key: Efforts directed at the financial aspects of drug control, including developing enabling legislation to get at assets.

(10) hnproving the operational effectiveness of the court process by expanding prosecutorial, defender and judicial resources and implementing court delay reduction programs.



Differentiated/Expedited Case Management.



Fast Track Prosecution/Fast Track Defense.



Drug Courts (specialized narcotics courtrooms; contrast, purpose area #20).



Court Unification.



Pretrial Services Delivery (but use purpose area #ISA if primary focus is drug

testing or purpose area #20 if focus is reducing jail overcrowding).



Video Arraignment/Presentence Telecommunications Project. .

Key: Improving court-basednperations and adjudication agency management systems to allow more effective and efficient tase processing; this purpose area addresses management and process improvement based on better utilization of personnel or case routing through means other than automation of fJ.1es; the latter type of equipment-based enhancement should be placed under purpose area #ISB.

(11) Programs designed to provide additional public correctional resources and improve the corrections system, including treatment in prisons and jails, intensive supervision programs and long-range corrections and sentencing strategies.



Intensive Supervision Probation and Parole.



Boot Camps.



Changing Attitudes through Physical Adventure.

B-4



Treatment in a Jail Setting.



Substance Abuse Treatment for Female Inmates.



Correctional Facilities Planning/Population Projections.



Sentencing Strategies Development.

Key: Corrections improvement programs which provide additional resources or options within correctional settings, including treatment and other programs for inmates, other than prison/jail industries.

(12) Providing prison industry projects designed to place inmates in a realistic working and training environment which will enable them to acquire marketable skills and to make financial payments for restitution to their victims, for support of their own families and for support of themselves in the institution.



Prison/Jail Industries.

Key: Correctjonal program specifically designed to aid offenders in becoming employable after release and to comply with court-ordered restitution to victims and support to their own families.

(13) Providing programs which identify and meet. the treatment needs of adult and juvenile drug-dependent and alcohol-dependent offenders.



Treatment for Drug Addicted Offenders.



Day Treatment Center for Juvenile Offenders.



Treatment Aftercare Unit.



DUIIDWI Rehabilitation and Training.

Key: Programs proyjding counseling and other treatment to addicted offenders, whether Qr not residential, but excluding correctional-facility based programs; contrast with purpose areas Ill/treatment, #15A/TASC, and #20/Drug Courts.

(14) Developing and implementing programs which provide assistance to jurors and witnesses and assistance (other than compensation) to victims of crime.



One Day-One Trial/Jury Management Improvement.



Systems for Setting Juror Fees/Compensation.



VictimlWitness Program.



Offenders' Restitution for Victims.



Victim Assistance.

B-5

Key: Facilitating the role of and/or making it easier for citizens ca'J~~: .:.0;. L", the
,r \ activities of the criminal justice system, including assisting victims ",~, D:her
than direct compensation; for programs aimed at assisting victir- \ ( , " ~ n:lC violence, use purpose area #18.
[NOTE: Victim assistance programs are exemptfrom the Four Year R.. t

(l5A) Developing programs to improve drug control technology, such a\ J"~. 0,...1"''',
testing programs, programs which provide for the identification, a\\t>"nw n' r ~.I.~ r,..1 to treatment, case management and monitoring of drug-depeodtot "f! t ,d... " tid
enhancement of State and local forensic laboratpries.



Pretrial/Probation/Parole Drug Testing.



Statewide Urinalysis Testing.



Treatment Alternatives to Street Crimes (TASC).



Forensic Laboratory Enhancement (but use purpose area #25 if D~ .. ',:." 'I:':'

Key: Process-oriented programs that include technology development. focl.l!l:C c:-. x:t:r
management of offenders (especially through special controls on drug (kpcndent offenders) and on providing better evidence related to criminal cases.

(15B) Criminal justice information systems to assist law enforcement, prosecution, courts and corrections organizations (including automated rmgerprint identification systems).



Criminal Justice Records Improvement (COO).



Criminal Justice Information Systems (CJIS).



Automated Fingerprint Identification System (AFIS).



Prosecution Management Support Systems.



Management Information Systems (for administrative support).



Metropolitan Criminal Intelligence System (but use purpose area #2 if restricted

solely to MJTF drug-related information).



Dill Data Collection System.

Key: Process-oriented programs including technology deye1npment, focused on
information systems deve1npment and management of records, particularly that

leading to better dispositional information for the State's criminal history records system.

B-6

[NOTE: All projectsfunded pursuant to the State's ClRl Plan should be placed in purpose area #15B.]

(16) Innovative programs which demonstrate new and different approaches to enforcement, prosecution and adjudication of drug offenses and other serious crimes.



Weed and Seed.



Firearms Trafficking/Control/Licensing Enforcement.



Community Justice Centers.



Death Penalty Litigation.

Key: Innoyatiye or unique programs focused on drug, violent, or serious crimes, that are not typical of or similar to programs previously funded in the State or in other States, or programs giving an especially innovative "twist" on previous approaches to a problem; and, programs that cut across system components to involve law enforcement, courts, corrections, treatment, etc., and often non-criminal justice entities; community policing projects without substantial "seeding" aspects should be placed under purpose area #4.

[NOTE: Death penalty Federal habeas corpus litigation programs should be placed under this purpose area.]

(17) Addressing the proble~ of drug trafficking and the illegal manufacture of controlled substances in public housing.



Enforcement in Public Housing Developments.



Eliminating Crack Houses (in public housing).

Key: Programs specifically directed at drug control efforts in public housing, which may or may not involve law enforcement.

(18) Improving the criminal and juvenile justice system's response to domestic and family violence, including spouse abuse, child abuse and abuse of the elderly.



Domestic/Family Violence Intervention.



Law Enforcement's Response to Domestic Violence.



Child Abuse Prosecution.



Responding to Sexual Abuse of Children.



Crimes Against the Elderly (in domestic settings; see also purpose area #4).

B-7

Key: Programs addressing domestjc vjolence issues as they interface with the criminal justice system, regardless of where in or external to the system the program is based.

(19) Drug control evaluation programs which State and local units of government may utilize to evaluate programs and projects directed at State drug control activities.



Evaluation of Drug Control Programs.



Research and Evaluation.

Key: Evaluations and other research directed at individual projects or general programs, whether or not the projects or programs being evaluated are funded by Byrne formula grants.

(20) Providing alternatives to prevent detention, jail and prison for persons who pose no danger to the community.



Alternatives to Incarceration.



House Arrest/Electronic Monitoring.



Drug Courts (directed to diverting offenders into treatment; contrast, purpose area

#10).



Restitution by Juveniles.



Community Service Labor Program.



User Accountability Sanctioning (not involving incarceration).

Key: Programs offering alternatives to detention in appropriate cases for both pretrial arrestees and convicted offenders; if primarily a program to provide treatment, use purpose area #13.

(21) Programs of which the primary goal is to strengthen urban enforcement and prosecution efforts targeted at street drug sales.



Street Sales/Street-level Narcotics Enforcement.



Drug Enforcement Enhancement.



Crack Houses/Nuisance Abatement Unit.



Reverse Sting Demand Reduction Enforcement.



Drug Recognition Training for Patrol Officers.



Motor Vehicle Officers' Watch for Drugs.

Key: Law enforcement and/or prosecution programs in urban jurisdictions, focused on street-level drug trafficking, generally involving only one law enforcement or one

B-8

prosecution agency; contrast, purpose areas #2 and #7.

(22) Prosecution of driving while intoxicated charges and the enforcement of other laws relating to alcohol use and the operation of motor vehicles.



Enhanced Prosecution of DWI Cases.



Diversion of DWI Offenders into Treatment.

Key: Only programs implementing or enforcing laws related to driving while intoxicated (alcohol); for programs actually providing treatment, use purpose areas #11 or #13; for processing or information systems, use purpose area #15B.

(23) Addressing the need for effective bindover systems for the prosecution of violent 16and 17-year old juveniles in courts with jurisdiction over adults for [certain enumerated violent crimes].



Violent Juvenile Waiver to Adult Court Program.



Prosecutor's Juvenile Bindover Unit.

Key: Developing procedures and systems necessary to effect the waiver of violent juveniles into adult court.

(24) Law enforcement and prevention programs that relate to gangs or to youth who are involved in or are at risk of involvement in gangs.



Gang Task Forces.



Specialized Gang Prosecutors.

Juvenile Gangs Involvement in Drug Trafficking.



Gang Resistance Education and Training (GREAT).

Key: Programs that develop and/or implement law enforcement and prevention initiatives aimed at preventing, redUciD2, or responding to gang-related crime; for court-based and correctional gang programs, use other purpose areas.

[NOTE: Multi-jurisdietional gang task/orees are exemptfrom the Four Year Rule.]

(25) Developing or improving forensic laboratory capabilities to analyze DNA for B-9

identification purposes.

- DNA Database Identification System.



DNA Laboratory Enhancement and Training Program.

Key: Improyements in DNA laboratory procedures and equipment.

[NOTE: All programs must comply with current FBI promulgated DNA standards.]

(26) To develop and implement anti-terrorism training programs and to procure equipment for use by local law enforcement authorities.



Law Enforcement Officer Training in Anti-Terrorism.



Enhancing Enforcement Capabilities for Responding to Terrorist Acts.

Key: Training and eq.uipment enhancements necessary to allow law enforcement agencies
to adequately respond to terrorism incidents; see also purpose area #7B.
Congress has authorized the use of Byrne funds to support the following type of program; this authorization applies only to the current award (FY 1998) and mayor may not be available in future funding cycles:
Assisting in the litigation processing of death penalty Federal habeas corpus petitions. .
Key: Assistance to prosecutors responding to habeas corpus petitions in death
penalty cases from State prisoners being brought under Federal law.
[NOTE: This funding authorization has been available under several prior appropriations and has previously been treated as a separate, numbered purpose area even though it has not been made pennanent by Congress. However, to avoid confusion and repeated changes ofthe number being used in the IPR system, BJA now asks states to place any death penalty litigation program under purpose area #16.]

B-10

APPENDIXC
PROPOSED FUNDING ALLOCATION FOR THE
1998
APPROPRIATION

SubmIssIon Date: March 12, 1998

ATTACHMENT A

ROGRAM ALLOCATIONS LIST

STATE:

GeorgIa

Fiscal Year _-.;9:.;:8,--_

OrIgInal

RevIsIon

X

Program Title

Drug Abuse Resistance Education

Number of
Projects 10

Year BJA Approved Program
1990

Purpose

Federal Funds

Area

1$

104,892.50

State Amount

$

0.00

Page 1 of

Local Amount

Pass-thru Amount

$

104,892.50 $

104,892.50

1

Match Amount

$

34,964.17

School Resource Officer

20

1995

1$

212,152.00 $

0.00 $

212,152.00 $

212,152.00 $

70,717.33

DARE Training

1

1990

1$

122,645.00 $

122,645.00 $

0.00 $

0.00 $

0.00

Multijurlsdlctlonal Task Force

33

1987

2 $ 7,623,550.00 $ 1,175,150.00 $ 6,448,400.00 $ 6,448,400.00 $ 2,984,173.50

Drug Enforcement Training

1

1991

2$

211,850.00 $

211,850.00 $

0.00 $

0.00 $

0.00

Regional K-9 Multljurlsdictional Resource Teams

2

1997

2$

630,000.00 $

380,000.00 $

250,000.00 $

250,000.00 $

83,333.33

Domestic Controlled Substance Task Force Indoor Growth

1

1996

3$

49,780.00 $

49,780.00 $

0.00 $

0.00 $

0.00

Drug Treatment Database

1

1996

10 $

46,930.00 $

46,930.00 $

0.00 $

0.00 $

0.00

Model Jails

3

1995

11 $

60,230.00 $

0.00 $

60,230.00 $

60,230.00 $

20,076.67

Jail Assistance
7 Alternative to Incarceration Program for
...... Female Offenders

1

1996

11 $

175,000.00 $

175,000.00 $

0.00 $

0.00 $

0.00

1

1996

13 $

36,622.50 $

0.00 $

36,622.50 $

36,622.50 $

12,207.50

Irreatment Programs for Adults and Juveniles

3

1995

13 $

646,973.75 $

646,973.75 $

0.00 $

0.00 $ 1,000,000.00

Forensic Services Upgrade

1

1987

15A $

345,040.00 $

345,040.00 $

0.00 $

0.00 $

0.00

Criminal Justice Records Improvement - L1vescan

12

1994

158 $

500,000.00 $

0.00 $

500,000.00 $

500,000.00 $

166,666.67

Sexually Violent Offender Registry

1

1996

158 $

135,000.00 $

135,000.00 $

0.00 $

0.00 $

0.00

Gulf States Counterdrug Initiative

1

1994

158 $

112,860.00 $

112,860.00 $

0.00 $

0.00 $

0.00

Drug Courts

1

1995

20 $

14,582.50 $

0.00 $

14,582.50 $

14,582.50 $

4,860.83

Victim Impact/Awareness

1

1998

20 $

42,037.50 $

42,037.50 $

0.00 $

0.00 $

0.00

Metro DUI Task Force

1

1996

22 $

141,597.50 $

141,597.50 $

0.00 $

0.00 $

0.00

Irerrorlsm Consequence Management

1

1998

26 $

459,420.00 $

459,420.00 $

0.00 $

0.00 $

0.00

Property Procurement Management

1

1998

26 $

31,920.00 $

31,920.00 $

0.00 $

0.00 $

0.00

Administration of the Program

$

656,550.00 $

656,550.00 $

0.00 $

0.00 $

0.00

- Criminal Justice Records Improvement (5%)
Unallocated

$

656,550.00 $

656,550.00 $

0.00 $ ,

0.00 $

0.00

$

114,816.75 $

114,816.75 $

0.00 $

0.00 $

0.00

Totals

97

$ 13,131,000.00 $ 5,504,120.50 $ 7,626,879.50 $ 7,626,879.50 $ 4,377,000.00

_ For State-Implemented proJects, the 25% match requirement will be satisfied throuah the ;:lOnrenate contnhlltlnn nf ~btp fllnrk fmm thp w ...,,"~ Q.~." '~hl,,~~h"hh ~ ~ .. h ~.~ ~

APPENDIXD
REQUEST
FOR
PROPOSAL CHECKLIST

PART I:

REQUEST FOR PROPOSAL CHECKLIST
BYRNE FORMULA GRANT PROGRAM GUIDELINES
Have you reviewed Part I (Byrne Formula Grant Program Guidelines) and developed a working knowledge of the Grant Program?
If yes, proceed to Part II (Request for Proposal) of the application.
If no, write down or develop a list of questions to ask at the applicant workshop on April 2, 1998, at the Georgia Public Safety Training Center. Or, you may call the following people to discuss these questions:
John Clower, Chief of Staff John Cook, Deputy Director - Grants Administration Joe Hood, Program Director - Grants Administration
Each ofthese individuals can be reached at (404) 559-4949.

PARTll: REQUEST FOR PROPOSAL
Data Field #1:
Is the applicant listed as "Subgrantee" eligible (must be a State Agency or unit of local government) to receive a Byrne Formula Grant?
Has a current and correct address been listed for the financial administration of the proposed project?
Have you listed a financial contact person, as well as a phone & fax number, that is knowledgeable with the purpose and scope of the proposed project?
Data Field #2:
Is the office, department, etc., listed as "Implementing Agency" appropriate to participate in the proposed project?
Has a current and correct address been listed for the programmatic administration of the proposed project?

D-1

Have you listed a program contact person, as well as a phone & fax number, that is knowledgeable with the purpose and scope of the proposed project?
Data Field #3:
Have you indicated (check mark) what types of agencies will be participating in the
implementation of the proposed project? Please refer to the "Note 11 under this data field on page 31 for junher guidance regarding this issue.
Data Field #4:
Have you listed the "official" title for the proposed project?
Data Field #5:
Have you reviewed the authorized purpose areas listed in Appendix B?
Have you determined which authorized purpose area the proposed project falls under?
Have you indicated (check mark or fill in box) which purpose area (only one) the proposed project should be listed under?
Data Field #6:
Have you indicated (check mark of X) which age categories are being targeted by
the proposed project? Please refer to the 'Note" on page 32 for additional guidance regarding this issue.
Data Field #7:
Have you indicated whether or not the proposed project is a "new" or
"continuation" award of Byrne funds? Please refer to Pan I, Section 6.4, ofthis document for additional guidance regarding this issue.
Date Field #8:
Have you listed the amount of Federal funds being requested for the proposed project as well as the amount of cash match to be provided by the subgrantee?
Please note that the amounts listed under this data field should correspond with the amounts listed under Section 5 of this Pan. Guidance regarding the match requirements can be found under Part I, Section 3.5, of this document.
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SECTION 2: PROBLEM STATEMENT

Have you thoroughly identified and described the nature and extent o~ t"'t r,l~<em

to be addressed through the implementation of the proposed proje.::~

Have you identified and described what improvements are neede~; "

,...
~, . .I . .

problem?

".i Have you presented the reviewer with a clear picture of existinf
as well as who will benefit from the utilization of grant funds ~ "
of this project?

Have you supported the description of the problem with adequa~(' " documentation (e.g., analysis of statistical data, relevant litera:..-: ~.

Have you informed the reviewer of the sources and/or methods U~,,: "" '; the problem?

SECTION 3: PROGRAM DESCRIPTION
Have you presented the reviewer with a clear concise description of the solution to the problem identified in Section 2?

SECTION 4: PROJECT EVALUATION
Have you reviewed Part I, Section 7, of this document and developed a working lmowledge of how to identify goals, objectives, project activities, and performance
measures? Any questions regarding these issues should be directed to the attention ofMindy Castillo, Program Evaluator. Mindy can be reached at (404) 559-4949.
Do the identified project goals address the problem identified in Section 2? Are the goals realistic and achievable?
Are the identified objectives specific approaches to achieving each of the goals? Do the objectives focus on methods that will be used to address the problem? Are the objectives clearly stated, realistic, and measurable?

Will the activities to be performed, through project implementation, accomplish the objectives? Are the identified activities specific and measurable?

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Will the identified performance measures clearly indicate whether or not the objective has been achieved?
Have you demonstrated a plausible linkage between the goals, objectives, activities, and performance measures?
Goals
t
Objectives
t
Activities
t
Performance Measures
SECTION 5: PROJECT BUDGET
Have you included all costs necessary to successfully implement the proposed project? Please note that you should provide the reviewer with the '~ctualn costs needed to peiform the project---not what you think you can get.
Have you provided the reviewer with a thorough, itemized, well documented budget request?
Have you indicated what costs are Federal and what costs are Cash Match? Is the Cash Match 25 % of the total project cost?
Do the costs listed here correspond with the costs listed under Section 1, Data Field #8?
SECTION 6: CERTIFIED ASSURANCES
Has the authorized official [Le., County Board Chairman, Mayor, City/County
Manager/Administrator, or State Department Head] carefully reviewed the attached
certified assurances?
Has the authorized official signed and dated the certified assurances?
SECTIONS 7 & 8: CIVIL RIGHTS & AUDIT REQUIREMENTS
Is the information listed in these sections accurate and complete?
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APPENDIXE
DARE OFFICER SELECTION CRITERIA

DARE

DRUG ABUSE RESISTANCE EDUCATION POLICY AND PROCEDURES STATEMENT

NUl\1BER: 93-01

DATE:

02/93

SUBJECT: CRITERIA FOR SELECTION OF DARE OFFICERS

PURPOSE: The purpose of this directive is to establish the minimum criteria to be utilized for a law enforcement officer to be considered for selection to become a DARE Officer.

POLICY:

It will be the policy of the Georgia DARE Board of Directors to provide instruction through the Georgia Department of Education and the Georgia Bureau of Investigation. Success in reaching this goal is largely dependent upon the officer selection criteria. The officer in an elementary school serves as a positive role model. It is incumbent upon the officer to maintain the highest level of integrity to assure the DARE goals and objectives are met.

The DARE Officer must display exceptional abilities to teach and develop positive relationships with children and commit to serve as a positive role model.

Additionally, the DARE Officer must not have exhibited any behaviors that

will negatively impact the reputation of the DARE Program.

.

THE DIRECTIVE

An officer instructing in the Georgia DARE Program must be qualified in the following ways. He or she must:

1. . Be a full time certified law enforcement officer, meeting the minimum standards of the POST Council and have completed a minimum of two years as a certified peace officer.

2. Have earned a high school diploma. Priority will be given to those who have successfully completed 45 quarter hours or 30 semester hours of education from an accredited institute of higher learning.

3. Have oral and written communication skills adaptable to age specific audiences.

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4. Have demonstrated a commitment to work with young people in constructive activities, such as formal involvement in church, school and/or other community programs.
5. Have demonstrated attention to neatness and personal appearance. 6. Have the ability to effectively organize. 7. Have demonstrated a genuine desire to participate in the DARE Program and be
involved in drug use/abuse prevention activities. 8. Have the ability to relate to children. 9. Be responsive to instruction. 10. Have the ability to develop interpersonal relationships. 11. Have demonstrated promptness. 12. Have been an exemplary role model in both formal and informal situations. 13. Be one who refrains from sexual, racial, stereotyping or insensitive remarks. 14. Be committed to the total replication of the DARE Program model. 15. Does not have a history of drug use and/or abuse.
(ADVISORY: It is not the intent of this rule to exclude those individuals who have engaged in youthful (0-21 years) experimentation with gateway drugs [Le., marijuana, alcohol, tobacco]. Rather, it is the intent to exclude those who have used illegal substances/drugs in any form since becoming a peace officer or have used drugs in any manner sufficient to establish a pattern of disregard of the law, up to and including prescription drug abuse, alcohol abuse, or other such abuse.)
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