Management report, South Georgia Technical College, Americus, Georgia, an organizational unit of the state of Georgia, year ended June 30, 2002

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MANAGEMENT.REPO-RT

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'soutH GEORGIA TECHNICAL COLLEGE,

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AN,,ORG'JiNIZATIONAL UNIT OF THE STATE OF GEORGIA



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YEAR 1ENDED JUNE 30, 2002 ,, I

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Rus'sell W. Hinton

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"State AudJtor

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SOUTH GEORGIA TECHNI'CAL COLLEGE MANAGEMENT REPORT -TABLE OF CONTENTS-

LETTER OF TRANSMITTAL

SELECTED FINANCIAL INFORMATION

EXHIBITS

A ANALYSIS OF CHANGES IN FUND BALANCE

BUDGET FUND

B SCHEDULEOFFUNDSAVAILABLEANDEXPENDITURES

COMPARED TO BUDGET

BUDGET FUND

"A" DEPARTMENT OF TECHNICAL AND ADULT EDUCATI< iN

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C RECONCil..IATION OF SALARIES AND TRAVEL

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RussEI.L W. H1r.-ror.
STATE AUDITOR (404) 656-2174

DEPARTMENT OF AUDITS AND ACCOUNTS
254 Wa!.hmgton Street, S W.. Suite 214 Atlanta, Georgia 30334-8400
September 12, 2002

Honorable Roy E. Barnes, Governor Members of the General Assembly of Georgia Members of the State Board of Technical and Adult Education Members of the Local Board of Directors
and Honorable Jon Johnson, President South Georgia Technical College
Ladies and Gentlemen:
As part ofour audit ofthe statutory basis financial statements ofthe State ofGeorgia presented in the State of Georgia Report of the State Auditor, the financial statements of the State of Georgia presented in the State of Georgia Comprehensive Annual Financial Report, and the issuance of a Statewide Single Audit Report pursuant to the Single Audit Act Amendments, as of and for the year ended June 30, 2002, we have performed certain audit procedures at South Georgia Technical College. Accordingly, the financial statements and compliance activities ofSouth Georgia Technical College were examined to the extent considered necessary in order to express an opinion as to the fair presentation of the financial statements contained in the foregoing documents and to issue reports on compliance and internal control as required by the Single Audit Act Amendments of 1996.
This Management Report contains information pertinent to the financial and compliance activities of South Georgia Technical College as of and for the year ended June 30, 2002. The particular information provided is enumerated in the Table of Contents.
This report is intended solely for the information and use ofmanagement and members ofthe Local Board of Directors of South Georgia Technical College and is not intended to be and should not be used by anyone other than these specified parties.
Respectfully submitted,

RWH:as

State Auditor

SELECTED FINANCIAL INFORMATION

SOUTH GEORGIA TECHNICAL COLLEGE ANALYSIS OF CHANGES IN FUND BALANCE
BUDGET FUND YEAR ENDED JUNE 30. 2002

EXHIBIT"A"

FUND BALANCE - JULY 1. 2001 Reserved Surplus
ADDITIONS Adjustments to Pnor Year's Accounts Payable Excess of Funds Avallable over Expenditures Exh1b1t "B"
DEDUCTIONS Unreserved Fund Balance (Surplus) Returned to Georgia Department of Technical and Adult Education - Admm1strat1ve Central Office Year Ended June 30, 2001 Adjustments to Pnor Year's Accounts Receivable Refunds to Grantors Federal Finanaal Assistance Georgia Department of Technical and Adult Education - Administrative Central Office Other Reserved Fund Balance earned Over from Prior Year as Funds Available
FUND BALANCE - JUNE 30. 2002
SUMMARY OF FUND BALANCE Reserved lnventones Live Work Projects
Surplus
- 1-

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DEPARTMENT OF TECHNICAL AND ADULT EDUCATION

11911
LOTTERY FOR EDUCATION

$

57,053 77

71 78 $

180 04

$

57 125 55 $

180 04

$

811 17 $

790 68

5 806 24

$

6 617 41 $

79068

$

71 78 $

180 04

1,272.19

877 44 128 00

5,592.88

$

7 942.29 $

180 04

$

55 800 67 $ ====7=9=0=6=8

$

50,455 45

5 345 22

$

55,800.67

0 00 $ _ _ __,;7:.;;9c;:.0:.;;6-=-8

$

5580067 $====79;;,;0.,;;6,;;,,8

SOUTH GEORGIA TECHNICAL COLLEGE SCHEDULE OF FUNDS AVAILABLE AND EXPENDITURES
COMPARED TO BUDGET BUDGET FUND
"A" DEPARTMENT OF TECHNICAL AND ADULT EDUCATION YEAR ENDED JUNE 30, 2002

EXHIBIT"B"

FUNDS AVAILABLE REVENUES
State Appropnation Federal Revenues Other Revenues Retained
CARRY-OVER FROM PRIOR YEAR Transfer from Reserved Fund Balance

BUDGET

ACTUAL

VARIANCEFAVORABLE (UNFAVORABLE)

$ 8,244,581.00 $ 8,243,646.39 $

2,173,985.50

1,463,551.69

2,890,304.00

2,636,509 75

$ 13,308,870.50 $ 12,343,707.83 $

-934.61 -710,433.81 -253,794.25
-965, 162.67

0.00

5,592 88

5,592.88

$ 13,308,870.50 $ 12,349,300.71 $ _ _ _-9_5_9.:.,.,5_69_._79.;_

EXPENDITURES
Personal Services - Institutions Operating Expenses - Institutions Adult Literacy Grants Job Training Partnership Act Caprtal Outlay

$ 7,461,447.46 $ 7,317,055.85 $

4,273,752.04

3,693,310.67

957,425.00

915,126.09

406,033 00

220,824.13

210,213.00

197,177.73

144,391.61 580,441.37
42,298.91 185,208.87
13,035.27

Excess of Funds Available over Expenditures

$ 13,308,870.50 $ 12,343,494.47 $

965,376.03

----'----'---'-~

$

5,806.24 $ ====5,8=06~24.;,,

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SOUTH GEORGIA TECHNICAL COLLEGE RECONCILIATION OF SALARIES AND TRAVEL
YEAR ENDED JUNE 30, 2002

EXHIBIT"C"

Totals per Annual Supplement
Accruals June 30, 2001 June 30, 2002
Compensated Absences June 30, 2001 June 30, 2002

SALARIES

TRAVEL

$

6,442,175.00 $ 103,505.47

-2,875.00 3,005.00

-564,576.35 639,918.61

$

6,517,647.26 $ 103,505.47

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