Management report, South Georgia Technical Institute, Americus, Georgia, an organizational unit of the state of Georgia, year ended June 30, 2000

SOUTH GEORGIA TECHNICAL INSTITUTE MANAGEMENT REPORT - TABLE OF CONTENTS -

LETTER OF TRANSMITfAL

SELECTED FINANCIAL INFORMATION

EXHIBITS

A ANALYSIS OF CHANGES IN FUND BALANCE

BUDGET F01'ID

1

SCHEDULES OF FUNDS AVAILABLE AND EXPENDITURES

COMPARED TO BUDGET

BUDGET FUND

B

"A" DEPARTMENT OF TECHNICAL AND ADULT EDUCATION

2

C

"B" LOTTERY FOR EDUCATION

3

D RECONCILIATION OF SALARIES AND TRAVEL

4

tUSSELL W. HINTON
STATE AUDITOR (404) 6562174

DEPARTMENT OF AUDITS AND ACCOUNTS
254 Washington Street, S.w., Suite 214 Atlanta, Georgia 30334-8400
October 23,2000

Honorable Roy E. Barnes, Governor Members of the General Assembly of Georgia Members of the State Board of Technical and Adult Education Members of the Local Board of Directors
and Honorable Jon Johnson, President South Georgia Technical Institute
Ladies and Gentlemen:
As part ofour audit ofthe statutory basis financial statements ofthe State ofGeorgia presented in the State o/Georgia Report o/the State Auditor, the general purpose financial statements ofthe State of
Georgia presented in the State 0/Georgia Comprehensive Annual Financial Report, and the issuance
of a Statewide Single Audit Report pursuant to the Single Audit Act Amendments, as of and for the year ended June 30, 2000, we have performed certain audit procedures at South Georgia Technical Institute. Accordingly, the financial statements and compliance activities of South Georgia Technical Institute were examined to the extent considered necessary in order to express an opinion as to the fair presentation of the financial statements contained in the foregoing documents and to issue reports on compliance and internal control as required by the Single Audit Act Amendments of 1996.
This Management Report contains information pertinent to the financial and compliance activities of South Georgia Technical Institute as of and for the year ended June 30, 2000. The particular information provided is enumerated in the Table of Contents.
This report is intended solely for the information and use ofmanagement and members ofthe Local Board ofDirectors of South Georgia Technical Institute and is not intended to be and should not be used by anyone other than these specified parties.
Respectfully submitted,

RWH:jb

R sell W. Hinton State Auditor

SELECTED FINANCIAL INFORMATION

SOUTH GEORGIA TECHNICAL INSTITUTE ANALYSIS OF CHANGES IN FUND BALANCE
BUDGET FUND YEAR ENDED JUNE 30. 2000

EXHIBIT "A"

FUND BALANCE - JULY 1. 1999
Reserved Surplus
ADDITIONS
Adjustments to Prior Year's Accounts Payable Excess of Funds Available over Expenditures
Exhibit "B" Exhibit "C"
DEDUCTIONS
Unreserved Fund Balance (Surplus) Retumed to Georgia Department of Technical and Adult Education - Administrative Central Office Year Ended June 30,1999
Refunds to Grantors Federal Financial Assistance Georgia Department of Technical and Adult Education - Administrative Central Office
Reserved Fund Balance Carried Over from Prior Year as Funds Available

"Aft
DEPARTMENT OF TECHNICAL AND ADULT EDUCATION

"8" LOTTERY FOR
EDUCATION

$

51,721.58 $

0.00

232.43

$

51,954.01 $

0.00

$

1,047.87 $

127.87

2,709.89

68,242.15

$

3,757.76 $

68,370.02

$

232.43 $

194.58

1,071.55

$

1,498.56 $

0.00 0.00

FUND BALANCE - JUNE 30. 2000

$

54,213.21 $ ===".;6~8~,3~7,;;;,0.;,;;;,0~2

SUMMARY OF FUND BALANCE

Reserved

Construction Reserve Trust Fund

Federal Financial Assistance

For Refund to Grantor Agency

Georgia Department of Technical and Adult

Education - Administrative Central Office

$

Other

Inventories

Live Work Projects

$ Surplus

$ -1-

$

68,242.15

201.03 20.00
50,455.45 3,379.15
54,055.63 $ 157.58

68,242.15 127.87

54,213.21 $ ===".;6~8~,3~7~0.;,;;;,02~

SOUTH GEORGIA TECHNICAL INSTITUTE SCHEDULE OF FUNDS AVAILABLE AND EXPENDITURES
COMPARED TO BUDGET BUDGET FUND
"A" DEPARTMENT OF TECHNICAL AND ADULT EDUCATION YEAR ENDED JUNE 30, 2000

EXHIBIT"B"

FUNDS AVAILABLE

REVENUES

State Appropriation

$

Federal Revenues

Other Revenues Retained

$

CARRY-OVER FROM PRIOR YEAR

Transfer from Reserved Fund Balance

BUDGET
6,872,358.00 $
1,813,059.00 2,088,800.00
10,774,217.00 $
0.00

ACTUAL

VARIANCEFAVORABLE (UNFAVORABLE)

6,872,358.00 $
1,494,553.45 1,752,477.16
10,119,388.61 $

0.00 -318,505.55 -336,322.84
-654,828.39

1,071.55

1,071.55

$ 10,774,217.00 $ 10,120,460.16 $

-..:..65~3:.:.:,7~5;.;;,6,;;;:.8..:...4

EXPENDITURES
Personal Services-Institutions Operating Expenses-Institutions Capital Outlay Year 2000 Project Funding Adult Literacy Grants Job Training Partnership Act

$

6,539,483.00 $

6,375,333.86 $

2,952,553.00

2,714,094.66

10,000.00

9,999.97

12,300.00

10,237.70

760,804.00

701,546.96

499,077.00

306,537.12

164,149.14 238,458.34
0.03 2,062.30 59,257.04 192,539.88

$

10,774,217.00 $

10,117,750.27 $ _ _---=.65~6:.:.:,4.:...::6:..::6.:..:...7..:...3

Excess of Funds Available over Expenditures

$

2,709.89 $ ====2~,7:..;;0=9;,;;;.8=9

- 2-

SOUTH GEORGIA TECHNICAL INSTITUTE SCHEDULE OF FUNDS AVAILABLE AND EXPENDITURES
COMPARED TO BUDGET BUDGET FUND
"B" LOTTERY FOR EDUCATION YEAR ENDED JUNE 30, 2000

EXHIBIT"C"

FUNDS AVAILABLE
REVENUES
State Appropriation Other Revenues Retained

BUDGET

ACTUAL

VARIANCE FAVORABLE (UNFAVORABLE)

$

3,037,609.00 $

75,726.00

717,478.81 $ 144,540.12

-2,320,130.19 68,814.12

$

3,113,335.00 $

862,018.93 $ _ _-2~,:;;;,25;;..1;.:;,3:...;1;.;;.6.:..;;.0~7

EXPENDITURES Equipment-Technical Institutes

$

3,113,335.00 $

793,776.78 $ _ _2;:":'..;.31.;..:9;.:;,5:.:5..;.8,;;;.2=2

Excess of Funds Available over Expenditures

$

68,242.15 $ ===6=8=,2..4.=2=.1==5

-3-

SOUTH GEORGIA TECHNICAL INSTITUTE RECONCILIATION OF SALARIES AND TRAVEL
YEAR ENDED JUNE 30, 2000

EXHIBIT "0"

Totals per Annual Supplement
Accruals June 30, 2000 June 30, 1999

SALARIES

TRAVEL

$

5,402,946,96 $

84,371,57

2,792.00 -2,701.00

$

5,403,037.96 $

84,371.57

-4-