SOUTH GEORGIA TECHNICAL INSTITUTE MANAGEMENT REPORT - TABLE OF CONTENTS - LETTER OF TRANSMITfAL SELECTED FINANCIAL INFORMATION EXHIBITS A ANALYSIS OF CHANGES IN FUND BALANCE BUDGET F01'ID 1 SCHEDULES OF FUNDS AVAILABLE AND EXPENDITURES COMPARED TO BUDGET BUDGET FUND B "A" DEPARTMENT OF TECHNICAL AND ADULT EDUCATION 2 C "B" LOTTERY FOR EDUCATION 3 D RECONCILIATION OF SALARIES AND TRAVEL 4 tUSSELL W. HINTON STATE AUDITOR (404) 6562174 DEPARTMENT OF AUDITS AND ACCOUNTS 254 Washington Street, S.w., Suite 214 Atlanta, Georgia 30334-8400 October 23,2000 Honorable Roy E. Barnes, Governor Members of the General Assembly of Georgia Members of the State Board of Technical and Adult Education Members of the Local Board of Directors and Honorable Jon Johnson, President South Georgia Technical Institute Ladies and Gentlemen: As part ofour audit ofthe statutory basis financial statements ofthe State ofGeorgia presented in the State o/Georgia Report o/the State Auditor, the general purpose financial statements ofthe State of Georgia presented in the State 0/Georgia Comprehensive Annual Financial Report, and the issuance of a Statewide Single Audit Report pursuant to the Single Audit Act Amendments, as of and for the year ended June 30, 2000, we have performed certain audit procedures at South Georgia Technical Institute. Accordingly, the financial statements and compliance activities of South Georgia Technical Institute were examined to the extent considered necessary in order to express an opinion as to the fair presentation of the financial statements contained in the foregoing documents and to issue reports on compliance and internal control as required by the Single Audit Act Amendments of 1996. This Management Report contains information pertinent to the financial and compliance activities of South Georgia Technical Institute as of and for the year ended June 30, 2000. The particular information provided is enumerated in the Table of Contents. This report is intended solely for the information and use ofmanagement and members ofthe Local Board ofDirectors of South Georgia Technical Institute and is not intended to be and should not be used by anyone other than these specified parties. Respectfully submitted, RWH:jb R sell W. Hinton State Auditor SELECTED FINANCIAL INFORMATION SOUTH GEORGIA TECHNICAL INSTITUTE ANALYSIS OF CHANGES IN FUND BALANCE BUDGET FUND YEAR ENDED JUNE 30. 2000 EXHIBIT "A" FUND BALANCE - JULY 1. 1999 Reserved Surplus ADDITIONS Adjustments to Prior Year's Accounts Payable Excess of Funds Available over Expenditures Exhibit "B" Exhibit "C" DEDUCTIONS Unreserved Fund Balance (Surplus) Retumed to Georgia Department of Technical and Adult Education - Administrative Central Office Year Ended June 30,1999 Refunds to Grantors Federal Financial Assistance Georgia Department of Technical and Adult Education - Administrative Central Office Reserved Fund Balance Carried Over from Prior Year as Funds Available "Aft DEPARTMENT OF TECHNICAL AND ADULT EDUCATION "8" LOTTERY FOR EDUCATION $ 51,721.58 $ 0.00 232.43 $ 51,954.01 $ 0.00 $ 1,047.87 $ 127.87 2,709.89 68,242.15 $ 3,757.76 $ 68,370.02 $ 232.43 $ 194.58 1,071.55 $ 1,498.56 $ 0.00 0.00 FUND BALANCE - JUNE 30. 2000 $ 54,213.21 $ ===".;6~8~,3~7,;;;,0.;,;;;,0~2 SUMMARY OF FUND BALANCE Reserved Construction Reserve Trust Fund Federal Financial Assistance For Refund to Grantor Agency Georgia Department of Technical and Adult Education - Administrative Central Office $ Other Inventories Live Work Projects $ Surplus $ -1- $ 68,242.15 201.03 20.00 50,455.45 3,379.15 54,055.63 $ 157.58 68,242.15 127.87 54,213.21 $ ===".;6~8~,3~7~0.;,;;;,02~ SOUTH GEORGIA TECHNICAL INSTITUTE SCHEDULE OF FUNDS AVAILABLE AND EXPENDITURES COMPARED TO BUDGET BUDGET FUND "A" DEPARTMENT OF TECHNICAL AND ADULT EDUCATION YEAR ENDED JUNE 30, 2000 EXHIBIT"B" FUNDS AVAILABLE REVENUES State Appropriation $ Federal Revenues Other Revenues Retained $ CARRY-OVER FROM PRIOR YEAR Transfer from Reserved Fund Balance BUDGET 6,872,358.00 $ 1,813,059.00 2,088,800.00 10,774,217.00 $ 0.00 ACTUAL VARIANCEFAVORABLE (UNFAVORABLE) 6,872,358.00 $ 1,494,553.45 1,752,477.16 10,119,388.61 $ 0.00 -318,505.55 -336,322.84 -654,828.39 1,071.55 1,071.55 $ 10,774,217.00 $ 10,120,460.16 $ -..:..65~3:.:.:,7~5;.;;,6,;;;:.8..:...4 EXPENDITURES Personal Services-Institutions Operating Expenses-Institutions Capital Outlay Year 2000 Project Funding Adult Literacy Grants Job Training Partnership Act $ 6,539,483.00 $ 6,375,333.86 $ 2,952,553.00 2,714,094.66 10,000.00 9,999.97 12,300.00 10,237.70 760,804.00 701,546.96 499,077.00 306,537.12 164,149.14 238,458.34 0.03 2,062.30 59,257.04 192,539.88 $ 10,774,217.00 $ 10,117,750.27 $ _ _---=.65~6:.:.:,4.:...::6:..::6.:..:...7..:...3 Excess of Funds Available over Expenditures $ 2,709.89 $ ====2~,7:..;;0=9;,;;;.8=9 - 2- SOUTH GEORGIA TECHNICAL INSTITUTE SCHEDULE OF FUNDS AVAILABLE AND EXPENDITURES COMPARED TO BUDGET BUDGET FUND "B" LOTTERY FOR EDUCATION YEAR ENDED JUNE 30, 2000 EXHIBIT"C" FUNDS AVAILABLE REVENUES State Appropriation Other Revenues Retained BUDGET ACTUAL VARIANCE FAVORABLE (UNFAVORABLE) $ 3,037,609.00 $ 75,726.00 717,478.81 $ 144,540.12 -2,320,130.19 68,814.12 $ 3,113,335.00 $ 862,018.93 $ _ _-2~,:;;;,25;;..1;.:;,3:...;1;.;;.6.:..;;.0~7 EXPENDITURES Equipment-Technical Institutes $ 3,113,335.00 $ 793,776.78 $ _ _2;:":'..;.31.;..:9;.:;,5:.:5..;.8,;;;.2=2 Excess of Funds Available over Expenditures $ 68,242.15 $ ===6=8=,2..4.=2=.1==5 -3- SOUTH GEORGIA TECHNICAL INSTITUTE RECONCILIATION OF SALARIES AND TRAVEL YEAR ENDED JUNE 30, 2000 EXHIBIT "0" Totals per Annual Supplement Accruals June 30, 2000 June 30, 1999 SALARIES TRAVEL $ 5,402,946,96 $ 84,371,57 2,792.00 -2,701.00 $ 5,403,037.96 $ 84,371.57 -4-