Management report, South Georgia Technical Institute, Americus, Georgia, an organizational unit of the state of Georgia, year ended June 30, 1999

~,\'200
to
'loj,,
q~ -'19
MANAGEMENT REPORT
soum GEORGIA TECHNICAL INSTITUTE
AMERICUS, GEORGIA 1 AN ORGANIZATIONAL UNIT OF THE STATE OF GEORGIA
l_______YE_AR_E_ND_E_D_JUNE--30_,_1_99_9_ _ _ _~ /
STATE OF GEORGIA DEPARTMENT OF AUDITS AND ACCOUNTS
254 WASHINGTON STREET ATLANTA, GEORGIA 30334-8400

SOUTH GEORGIA TECHNICAL INSTITUTE MANAGEMENT REPORT -TABLE OF CONTENTS-

LETTER OF TRANSMITTAL

SELECTED FINANCIAL INFORMATION

EXHIBITS

A ANALYSIS OF CHANGES IN FUND BALANCE

BUDGETFUND

1

SCHEDULESOFFUNDSAVAILABLEANDEXPENDITURES

COMPARED TO BUDGET

BUDGETFUND

B

"A" DEPARTMENT OF TECHNICAL AND ADULT EDUCATION

2

C

"B" LOTTERY FOR EDUCATION

3

D RECONCILIATION OF SALARIES AND TRAVEL

4

w. RUSSELL HINTON
STATE AUDITOR
(404) 656-2174

DEPARTMENT OF AUDITS AND ACCOUNTS
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400
August 26, 1999

Honorable Roy E. Barnes, Governor Members ofthe General Assembly of Georgia Members ofthe State Board of Technical and Adult Education Members ofthe Local Board ofDirectors
and Honorable Jon Johnson, President South Georgia Technical Institute
Ladies and Gentlemen:
As part ofour audit of the statutory basis financial statements ofthe State of Georgia presented in the State of Georgia Report of the State Auditor, the general purpose financial statements of the State of Georgia presented in the State ofGeorgi,a Comprehensive Annual Financial Report, and the issuance of a Statewide Single Audit Report pursuant to the Single Audit Act Amendments, as of and for the year ended June 30, 1999, we have performed certain audit procedures at South Georgia Technical Institute. Accordingly, the financial statements and compliance activities of South Georgia Technical Institute were examined to the extent considered necessary in order to express an opinion as to the fair presentation of the financial statements contained in the foregoing documents and to issue reports on compliance and internal control as required by the Single Audit Act Amendments of 1996.
This Management Report contains information pertinent to the financial and compliance activities of South Georgia Technical Institute as of and for the year ended June 30, 1999. The particular information provided is enumerated in the Table of Contents.
This report is intended solely for the information and use ofmanagement and members of the Local Board ofDirectors ofSouth Georgia Technical Institute and is not intended to be and should not be used by anyone other than these specified parties.
Respectfully submitted,
~~.41..k
Russell W. Hinton State Auditor
RWH:jb

SELECTED FINANCIAL INFORMATION

SOUTH GEORGIA TECHNICAL INSTITUTE ANALYSIS OF CHANGES IN FUND BALANCE
BUDGET FUND YEAR ENDED JUNE 30, 1999

EXHIBIT"A"

FUND BALANCE - JULY 1, 1998
Reserved Surplus
ADDITIONS
Adjustments to Prior Year's Accounts Payable Excess of Funds Available over Expenditures
Exhibit "B"
DEDUCTIONS
Unreserved Fund Balance (Surplus) Returned to Georgia Department of Technical and Adult Education - Administrative Central Office Year Ended June 30, 1998
Adjustments to Prior Year's Accounts Receivable Refunds to Grantors
Georgia Department of Technical and Adult Education - Administrative Central Office Federal Financial Assistance
Reserved Fund Balance Carried Over from Prior Year as Funds Available

"A" DEPARTMENT OF
TECHNICAL AND ADULT EDUCATION

"B" LOTTERY FOR
EDUCATION

TOTAL

$

54,685.67

3,198.80 $

$

57,884.47 $

$ 0.00
0.00 $

54,685.67 3,198.80
57,884.47

$

471.74 $

0.00 $

471.74

1,043.30

1,043.30

$

1 515.04 $

0.00 $

1,515.04

$

3,198.80 $

0.15

2,650.10

1,596.45

$

7 445.50 $

0.00 $

3,198.80 0.15

0.00 $

2,650.10 1,596.45 7,445.50

FUND BALANCE-JUNE 30, 1999

$

51,954.01 $

0.00 $ ====5...!1'=954====.0==1

SUMMARY OF FUND BALANCE

Reserved

Federal Financial Assistance

For Refund to Georgia Department ofTechnical and

Adult Education - Administrative Central Office

$

Inventories

Live Work Projects

Surplus

194.58

$

50,455.45

1,071.55

232.43 $ _ _ __.;:;0.:.::.0~0

194.58 50,455.45
1,071.55 232.43

$

51,954.01 $

0.00 $ ====5...!1'=954====.0==1

- 1-

SOUTH GEORGIA TECHNICAL INSTITUTE SCHEDULE OF FUNDS AVAILABLE AND EXPENDITURES
COMPARED TO BUDGET BUDGET FUND
"A" DEPARTMENT OF TECHNICAL AND ADULT EDUCATION YEAR ENDED JUNE 30, 1999

EXHIBIT"B"

FUNDS AVAILABLE REVENUES
State Appropriations Federal Revenues Other Revenues Retained
CARRY-OVER FROM PRIOR YEAR Transfer from Reserved Fund Balance

BUDGET

ACTUAL

VARIANCEFAVORABLE (UNFAVORABLE)

$ 5,976,314.00 $ 5,976,314.00 $

1,333,737.00

1,009,356.52

1,892,445.00 1,882,072.56

$ 9,202,496.00 $ 8,867,743.08 $

0.00 -324,380.48
-10,372.44
-334, 752.92

0.00

1,596.45

1,596.45

EXPENDITURES Personal Services-Institutions Operating Expenses-Institutions Adult Literacy Grants Job Training Partnership Act
Excess of Funds Available over Expenditures

- - - - - - $ 9,202,496.00 $ 8,869,339.53 $

-333,156.47

$ 5,424,725.00 $ 5,351,921.58 $

2,766,947.00 2,657,860.51

737,538.00

669,829.79

273,286.00

188,684.35

72,803.42 109,086.49 67,708.21 84,601.65

- - - - - - - - s $ 9,202,496.00 $ a,868,296.23

334, 199. n

$

1,043.30 $ =======::::::::i1::i,=0=4==3=.3==0=

-2 -

SOUTH GEORGIA TECHNICAL INSTITUTE SCHEDULE OF FUNDS AVAILABLE AND EXPENDITURES
COMPARED TO BUDGET BUDGET FUND
"B" LOTTERY FOR EDUCATION YEAR ENDED JUNE 30, 1999

EXHIBIT "C"

FUNDS AVAILABLE REVENUES
State Appropriations

BUDGET

ACTUAL

VARIANCEFAVORABLE (UNFAVORABLE)

$ 825,000.00 $ 749,273.83 $ _ _ _-.;_;75;.:,.,7..;2..;6.;.;_1.;._7

EXPENDITURES Equipment-Technical Institutes

$ 825,000.00 $ 749,273.83 $ _ _ _ _75;.:,.,7...;;2.;._6._1_7

Excess of Funds Available over Expenditures

$

0.00 $========0.=00=

-3-

SOUTH GEORGIA TECHNICAL INSTITUTE RECONCILIATION OF SALARIES AND TRAVEL
YEAR ENDED JUNE 30. 1999

EXHIBIT"D"

Totals per Annual Supplement
Accruals June 30, 1999 June 30, 1998

SALARIES

TRAVEL

$ 4,653,763.73 $

70,456.11

2,701.00 -2,598.00

$ 4,653,866.73 $==7=0,=45=6=.1==1

-4-