~,\'200 to 'loj,, q~ -'19 MANAGEMENT REPORT soum GEORGIA TECHNICAL INSTITUTE AMERICUS, GEORGIA 1 AN ORGANIZATIONAL UNIT OF THE STATE OF GEORGIA l_______YE_AR_E_ND_E_D_JUNE--30_,_1_99_9_ _ _ _~ / STATE OF GEORGIA DEPARTMENT OF AUDITS AND ACCOUNTS 254 WASHINGTON STREET ATLANTA, GEORGIA 30334-8400 SOUTH GEORGIA TECHNICAL INSTITUTE MANAGEMENT REPORT -TABLE OF CONTENTS- LETTER OF TRANSMITTAL SELECTED FINANCIAL INFORMATION EXHIBITS A ANALYSIS OF CHANGES IN FUND BALANCE BUDGETFUND 1 SCHEDULESOFFUNDSAVAILABLEANDEXPENDITURES COMPARED TO BUDGET BUDGETFUND B "A" DEPARTMENT OF TECHNICAL AND ADULT EDUCATION 2 C "B" LOTTERY FOR EDUCATION 3 D RECONCILIATION OF SALARIES AND TRAVEL 4 w. RUSSELL HINTON STATE AUDITOR (404) 656-2174 DEPARTMENT OF AUDITS AND ACCOUNTS 254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400 August 26, 1999 Honorable Roy E. Barnes, Governor Members ofthe General Assembly of Georgia Members ofthe State Board of Technical and Adult Education Members ofthe Local Board ofDirectors and Honorable Jon Johnson, President South Georgia Technical Institute Ladies and Gentlemen: As part ofour audit of the statutory basis financial statements ofthe State of Georgia presented in the State of Georgia Report of the State Auditor, the general purpose financial statements of the State of Georgia presented in the State ofGeorgi,a Comprehensive Annual Financial Report, and the issuance of a Statewide Single Audit Report pursuant to the Single Audit Act Amendments, as of and for the year ended June 30, 1999, we have performed certain audit procedures at South Georgia Technical Institute. Accordingly, the financial statements and compliance activities of South Georgia Technical Institute were examined to the extent considered necessary in order to express an opinion as to the fair presentation of the financial statements contained in the foregoing documents and to issue reports on compliance and internal control as required by the Single Audit Act Amendments of 1996. This Management Report contains information pertinent to the financial and compliance activities of South Georgia Technical Institute as of and for the year ended June 30, 1999. The particular information provided is enumerated in the Table of Contents. This report is intended solely for the information and use ofmanagement and members of the Local Board ofDirectors ofSouth Georgia Technical Institute and is not intended to be and should not be used by anyone other than these specified parties. Respectfully submitted, ~~.41..k Russell W. Hinton State Auditor RWH:jb SELECTED FINANCIAL INFORMATION SOUTH GEORGIA TECHNICAL INSTITUTE ANALYSIS OF CHANGES IN FUND BALANCE BUDGET FUND YEAR ENDED JUNE 30, 1999 EXHIBIT"A" FUND BALANCE - JULY 1, 1998 Reserved Surplus ADDITIONS Adjustments to Prior Year's Accounts Payable Excess of Funds Available over Expenditures Exhibit "B" DEDUCTIONS Unreserved Fund Balance (Surplus) Returned to Georgia Department of Technical and Adult Education - Administrative Central Office Year Ended June 30, 1998 Adjustments to Prior Year's Accounts Receivable Refunds to Grantors Georgia Department of Technical and Adult Education - Administrative Central Office Federal Financial Assistance Reserved Fund Balance Carried Over from Prior Year as Funds Available "A" DEPARTMENT OF TECHNICAL AND ADULT EDUCATION "B" LOTTERY FOR EDUCATION TOTAL $ 54,685.67 3,198.80 $ $ 57,884.47 $ $ 0.00 0.00 $ 54,685.67 3,198.80 57,884.47 $ 471.74 $ 0.00 $ 471.74 1,043.30 1,043.30 $ 1 515.04 $ 0.00 $ 1,515.04 $ 3,198.80 $ 0.15 2,650.10 1,596.45 $ 7 445.50 $ 0.00 $ 3,198.80 0.15 0.00 $ 2,650.10 1,596.45 7,445.50 FUND BALANCE-JUNE 30, 1999 $ 51,954.01 $ 0.00 $ ====5...!1'=954====.0==1 SUMMARY OF FUND BALANCE Reserved Federal Financial Assistance For Refund to Georgia Department ofTechnical and Adult Education - Administrative Central Office $ Inventories Live Work Projects Surplus 194.58 $ 50,455.45 1,071.55 232.43 $ _ _ __.;:;0.:.::.0~0 194.58 50,455.45 1,071.55 232.43 $ 51,954.01 $ 0.00 $ ====5...!1'=954====.0==1 - 1- SOUTH GEORGIA TECHNICAL INSTITUTE SCHEDULE OF FUNDS AVAILABLE AND EXPENDITURES COMPARED TO BUDGET BUDGET FUND "A" DEPARTMENT OF TECHNICAL AND ADULT EDUCATION YEAR ENDED JUNE 30, 1999 EXHIBIT"B" FUNDS AVAILABLE REVENUES State Appropriations Federal Revenues Other Revenues Retained CARRY-OVER FROM PRIOR YEAR Transfer from Reserved Fund Balance BUDGET ACTUAL VARIANCEFAVORABLE (UNFAVORABLE) $ 5,976,314.00 $ 5,976,314.00 $ 1,333,737.00 1,009,356.52 1,892,445.00 1,882,072.56 $ 9,202,496.00 $ 8,867,743.08 $ 0.00 -324,380.48 -10,372.44 -334, 752.92 0.00 1,596.45 1,596.45 EXPENDITURES Personal Services-Institutions Operating Expenses-Institutions Adult Literacy Grants Job Training Partnership Act Excess of Funds Available over Expenditures - - - - - - $ 9,202,496.00 $ 8,869,339.53 $ -333,156.47 $ 5,424,725.00 $ 5,351,921.58 $ 2,766,947.00 2,657,860.51 737,538.00 669,829.79 273,286.00 188,684.35 72,803.42 109,086.49 67,708.21 84,601.65 - - - - - - - - s $ 9,202,496.00 $ a,868,296.23 334, 199. n $ 1,043.30 $ =======::::::::i1::i,=0=4==3=.3==0= -2 - SOUTH GEORGIA TECHNICAL INSTITUTE SCHEDULE OF FUNDS AVAILABLE AND EXPENDITURES COMPARED TO BUDGET BUDGET FUND "B" LOTTERY FOR EDUCATION YEAR ENDED JUNE 30, 1999 EXHIBIT "C" FUNDS AVAILABLE REVENUES State Appropriations BUDGET ACTUAL VARIANCEFAVORABLE (UNFAVORABLE) $ 825,000.00 $ 749,273.83 $ _ _ _-.;_;75;.:,.,7..;2..;6.;.;_1.;._7 EXPENDITURES Equipment-Technical Institutes $ 825,000.00 $ 749,273.83 $ _ _ _ _75;.:,.,7...;;2.;._6._1_7 Excess of Funds Available over Expenditures $ 0.00 $========0.=00= -3- SOUTH GEORGIA TECHNICAL INSTITUTE RECONCILIATION OF SALARIES AND TRAVEL YEAR ENDED JUNE 30. 1999 EXHIBIT"D" Totals per Annual Supplement Accruals June 30, 1999 June 30, 1998 SALARIES TRAVEL $ 4,653,763.73 $ 70,456.11 2,701.00 -2,598.00 $ 4,653,866.73 $==7=0,=45=6=.1==1 -4-