Management report, Sandersville Technical College, Sandersville, Georgia, an organizational unit of the state of Georgia, year ended June 30, 2004

STATE OF GEORGIA DEPARTMENT OF AUDITS AND ACCOUNTS
I
SANDERSVILLE TECHNICAL COLLEGE SANDERSVILLE, GEORGIA
REPORT ON AUDIT OF THE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED JUNE 30, 2004
Russell W. Hinton State Auditor

SANDERSVILLE TECHNICAL COLLEGE - TABLE OF CONTENTS -

SECTION I

FINANCIAL

INDEPENDENT AUDITOR'S COMBINED REPORT ON BASIC FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION

REQUIRED SUPPLEMENTARY INFORMATION

MANAGEMENT'S DISCUSSION AND ANALYSIS

BASIC FINANCIAL STATEMENTS

EXIIlBITS

A STATEMENT OF NET ASSETS

3

B STATEMENT OF REVENUES, EXPENSES AND CHANGES IN NET ASSETS

4

C STATEMENT OF CASH FLOWS

5

D NOTES TO THE FINANCIAL STATEMENTS

6

SUPPLEMENTARY INFORMATION

SCHEDULES

1 SCHEDULE OF FUNDS AVAILABLE AND EXPENDITURES

COMPARED TO BUDGET - (NON-GAAP BASIS)

BUDGET FUND

"A" DEPARTMENT OF TECHNICAL AND ADULT EDUCATION

21

2 RECONCILIATION OF SALARIES AND TRAVEL

23

SECTION II FINDINGS AND QUESTIONED COSTS SCHEDULE OF FINDINGS AND QUESTIONED COSTS

SECTION I FINANCIAL

Russell W. Hinton
STATE AUDITOR
(404) 656-2174

DEPARTMENT OF AUDITS AND ACCOUNTS
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400
December 2, 2004

Honorable Sonny Perdue, Governor Members of the General Assembly of Georgia Members of the State Board of Technical and Adult Education Members of the Local Board of Directors
and Honorable John Sterrett, President Sandersville Technical College
INDEPENDENT AUDITOR'S COMBINED REPORT ON BASIC FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION
Ladies and Gentlemen:
We have audited the accompanying basic financial statements (Exhibits A through D) of Sandersville Technical College, an organizational unit ofthe State of Georgia, as of and for the year ended June 30, 2004. These financial statements are the responsibility of the Technical College's management. Our responsibility is to express an opinion on these financial statements based on our audit.
We conducted our audit in accordance with auditing standards generally accepted in the United States of America. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion.
As discussed in Note 1, the financial statements of Sandersville Technical College are intended to present the financial position and changes in financial position and cash flows ofonly that portion of the business-type activities of the State of Georgia that is attributable to the transactions of Sandersville Technical College. They do not purport to, and do not, present fairly the financial position and changes in financial position and cash flows ofthe State of Georgia, in conformity with accounting principles generally accepted in the United States of America.

04ARL-2TC

In our opinion, the basic financial statements referred to above present fairly, in all material respects, the financial position of Sandersville Technical College as of June 30, 2004, and its changes in financial position and cash flows for the year then ended in conformity with accounting principles generally accepted in the United States of America.
As discussed in Note 1, the Technical College adopted the provisions of the Governmental Accounting Standards Board, Statement Number 39, Determining Whether Certain Organizations are Component Units during the year ended June 30, 2004.
Management's Discussion and Analysis is not a required part ofthe basic financial statements but is supplementary information required by accounting principles generally accepted in the United States ofAmerica. We have applied certain limited procedures, which consisted principally ofinquiries of management regarding the methods of measurement and presentation of this supplementary information. However, we did not audit this information and express no opinion on it.
Our audit was conducted for the purpose of forming an opinion on the basic financial statements of Sandersville Technical College taken as a whole. The accompanying supplementary information (Schedules 1 and 2) is presented for purposes of additional analysis and is not a required part ofthe basic financial statements. Such information has been subjected to the auditing procedures applied in the audit of the basic financial statements and, in our opinion, is fairly stated in all material respects in relation to the basic financial statements taken as a whole.
Respectfully submitted,

RWH:as
04ARL-2TC

~t..'.>.~~
Russell W. Hinton State Auditor

REQUIRED SUPPLEMENTARY INFORMATION

Sandersville Technical College Management's Discussion and Analysis
The following is management's discussion and analysis of Sandersville Technical College's financial performance for the fiscal year ending June 30, 2004 with comparative data from fiscal year ending June 30, 2003. This discussion has been prepared by and is the responsibility of management.
Overview ofthe Financial Statements and Financial Analysis
This annual report consists of a series of financial statements prepared in accordance with the rules and regulations established by the Governmental Accounting Standards Board.
There are three financial statements presented: the Statement of Net Assets; the Statement of Revenues, Expenses and Changes in Net Assets; and the Statement of Cash Flows. The Statement of Net Assets used in conjunction with the Statement of Revenues, Expenses and Changes in Net Assets contains information concerning the College's finances and activities as a whole and assists with providing an answer to the question "Is the College as a whole better or worse off as a result of the year's activities?" These statements include all assets and liabilities using the accrual basis of accounting, which is similar to the accounting method used by corporations and other private sector companies. All revenues and assets are recognized when the service is provided and expenses and liabilities are recognized when others provide the goods or service, regardless of when cash is exchanged.
The Statement of Cash Flows is a valuable tool when evaluating the ability of the College to meet financial obligations as they mature. This statement presents information related to cash inflows and outflows summarized by operating, noncapital financing, capital and related financing and investing activities.
This discussion and analysis of the College's financial statements provides an overview of its financial activities for the year.
Statement ofNet Assets
The purpose of the Statement of Net Assets is to present to the users of the financial statements a fiscal snapshot of the Technical College at a specific point in time. The statement presents the assets, liabilities and net assets of the College as of the end of the fiscal year. Assets and liabilities are reported as current and noncurrent and the difference between assets and liabilities is reported as net assets. Over a period of time the increases and decreases reflected in the Statement ofNet Assets, when considered with other nonfinancial facts such as enrollment levels and the condition of the facilities, can provide a measure to aid in determining whether the Technical College's financial position is improving or deteriorating.
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Net assets are divided into three major categories. The first category, invested in capital assets, net of debt, provides information concerning the College's equity in property, plant and equipment owned by the College. The second category is restricted net assets. Expendable restricted net assets are available for expenditure by the College but must be spent for purposes as determined by donors and/or external entities that have placed time or purpose restrictions on the use of the assets. The final category is unrestricted net assets, which are available for expenditure by the College for any lawful purpose deemed necessary to operate the College.

Statement of Net Assets (thousands of dollars)

June 30, 2004

June 30, 2003

Assets Current Assets Capital Assets, Net

$

242

7,942

$

194

6,256

Total Assets

$

8,184

$

6450

Liabilities Current Liabilities Noncurrent Liabilities

$

273

$

237

130

113

Total Liabilities

$

403

$

350

Net Assets Invested in Capital Assets, Net of Debt Restricted - Expendable Unrestricted

$

7,942

22

-183

$

6,241

-141

Total Net Assets

$

7 781

$

6,100

The total assets of the College increased by approximately $1,734,000 from the prior year. This can be mainly attributed to a restatement of capital assets by approximately $1,861,000. This increase in assets follows the institutional philosophy to use available resources to acquire and improve all areas of the College to better serve the instruction and public service missions of the College.

Total liabilities for the fiscal year increased by approximately $53,000. The primary reason for the increase was in current liabilities, primarily from the approximate increase of $47,000 in cash overdraft. The combination of the increase in total assets of approximately $1,734,000 and the increase in total liabilities of approximately $53,000 yields an increase in total net assets of approximately $1,681,000. The increase in total net assets is primarily in the category of invested in capital assets, net of debt which increased approximately $1,701,000.

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Statement ofRevenues, Expenses and Changes in Net Assets

The purpose of the Statement of Revenues, Expenses and Changes in Net Assets is to present the revenues received by the College, both operating and nonoperating, and the expenses incurred by the College, operating and nonoperating, and any other revenues, expenses, gains and losses received or spent by the College during the fiscal year. Changes in total net assets as presented on the Statement of Net Assets are based on the information presented in the Statement of Revenues, Expenses and Changes in Net Assets.

Operating revenues are received for providing goods and/or services to various customers and constituencies of the College. Operating expenses are those expenses paid to acquire or produce the goods and/or services provided in return for the operating revenues, and to carry out the mission of the College. Therefore, nonoperating revenue is received when no goods or services are provided in exchange for the revenue. With the issuance of Statement No. 35, new guidelines were established by the Governmental Accounting Standards Board (GASB), which changed the classifications of state appropriations and gifts from operating to nonoperating revenue. This change may result in an operating deficit that is offset by a nonoperating surplus.

Statement of Revenues, Expenses and Changes in Net Assets (Thousands of dollars)

June 30, 2004

June 30, 2003

Operating Revenues Operating Expenses

$

2,020

6,833

$

1,978

7,355

Operating Gain/Loss

$

-4,813

$

-5,377

Nonoperating Revenues and Expenses

4,425

5,003

Income (Loss) Before Other Revenues, Expenses, Gains or Losses

$

-388

$

-374

Other Revenues, Expenses, Gains or Losses

208

392

Increase (Decrease) in Net Assets

$

-180

$

18

Net Assets at Beginning of Year, as Originally Reported

$

6.100

$

6,082

Net Assets at Beginning of Year Restated

$

1,861

Net Assets at End of Year

$

7 781

$

6.100

The Statement of Revenues, Expenses and Changes in Net Assets reflects a positive year with an increase in the net assets at the end of the year. Some highlights of the information presented on the Statement of Revenues, Expenses and Changes in Net Assets are as follows:

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Revenue By Source (thousands of dollars)

June 30, 2004

June 30, 2003

Operating Revenue Tuition and Fees Grants and Contracts Federal State Sales and Services of Educational Departments Rents Other

$

1,510

$

1,578

490

382

33

18

-20

2

3

2

Total Operating Revenue

$

2,020

$_ _.:..,1~97'-=8

Nonoperating Revenue State Appropriations Federal Grants and Contracts N onoperating Gifts Investment Income Other

$

3,509

$

3,418

853

1,209

68

455

2

5

-84

Total Nonoperating Revenue

$

4,432

$_ _=.,5,c:..;00=-3

Capital Grants and Gifts State Capital Gifts

$

208

$_ _-----=..,39:.-=2

Total Revenues Operating Expenses (thousands of dollars)

$

6,660

$ = = ~ 7~37~3

June 30, 2004

June 30, 2003

Operating Expenses Instruction

$

6,833

$

7,355

Nonoperating Expenses

Other

7

Total Expenses

$==~6,~84~0

$.====7!e='.3~5~5

The sources of operating revenue for the College are tuition and fees, grants and contracts, auxiliary services, and educational activities. The increase in total operating revenue of approximately $42,000 is related to a decrease in enrollment for fiscal year 2004 and an increase of Federal grants.

Tuition and Fees decreased by approximately $68,000. This is directly related to the decreased enrollment of 5% from fiscal year 2003.

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The revenue from Federal Grants and Contracts increased approximately $108,000 due to the schools receipt of more Federal grants.
Other operating expenses decreased by approximately $522,000 during the past year. The loss of a Federal grant and the decrease in tuition revenue caused the overall decrease in this category.
Personal Services expenses decreased by approximately $23,000. This decrease reflects a reduction in the amount of Workers Compensation payments that were required to be paid to DOAS Risk Management.
Under nonoperating revenues (expenses) state appropriations increased by approximately $91,000. While it appears that the College received additional new money from the state, given the mandatory cost increases of various expense categories, the College actually had a relatively flat funding year when all things are considered.
The category of Federal grants and contracts - nonoperating decreased approximately $356,000 due to the loss of the Federal School to Work program, which was a four year grant that expired in fiscal year 2003.

Statement ofCash Flows

The purpose of the Statement of Cash Flows is to provide relevant information concerning the cash receipts and payments of the College during the year. It also provides information concerning the College's ability to generate future cash flows and to meet its obligations as they come due. The statement is divided into five sections. The first section reports on the operating cash flows and shows the net cash used by the operating activities of the College. The second section reflects cash flows from noncapital financing activities. The third section deals with cash flows from capital and related financing activities, which reflects the cash used for the acquisition and construction of capital related items. The fourth section reflects the cash flows from investing activities and shows the purchases, proceeds, and interest received from investing activities. The final section reconciles the net cash used to the operating income or loss reflected on the Statement of Revenues, Expenses and Changes in Net Assets.

Statement of Cash Flows (thousands of dollars)

June 30, 2004

June 30, 2003

Cash Provided (Used) By: Operating Activities Noncapital Financing Activities Capital and Related Financing Activities Investing Activities

$

-4,417

4,398

-31

2

$

-4,834

5,058

-438

5

Net Change in Cash Cash, Beginning of Year

$

-48

$

-209

-5

204

Cash, End of Year

$=====-5==3

$====-==5

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Capital Assets Construction of the Hancock County campus which is funded by the Georgia State Financing and Investment Commission (GSFIC) is being reported at a current cost of $847,000 in construction in progress in fiscal year 2004. Projected funding by the GSFIC for fiscal year 2005 will be approximately $195,000. Economic Outlook The College is unaware of any currently known fact, decision, or condition that is expected to have a significant effect on the financial position or change how the College operates for the next fiscal year. As in prior years, the College's overall financial position is strong. Enrollment has increased by an average of 19% annually for the past 4 years until fiscal year 2004. Enrollment decreased in fiscal year 2004 by 1.3% and this trend is expected to continue into the next fiscal year. As a result, the College anticipates the next fiscal year will be much like the last and the College will maintain a close watch over resources to maintain the ability to react to unknown internal and external issues. John Sterrett, President Sandersville Technical College
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BASIC FINANCIAL STATEMENTS - 1-

SANDERSVILLE TECHNICAL COLLEGE STATEMENT OF NET ASSETS JUNE 30, 2004
ASSETS
Current Assets Accounts Receivable, Net State Appropriations Federal Financial Assistance Other Inventories
Total Current Assets
Noncurrent Assets Capital Assets, Net
Total Assets
LIABILITIES
Current Liabilities Cash Overdraft Accounts Payable Salaries Payable Deferred Revenue Funds Held for Others Compensated Absences
Total Current Liabilities
Noncurrent Liabilities Compensated Absences
Total Liabilities
NET ASSETS
Invested in Capital Assets, Net of Related Debt Restricted
Expendable Unrestricted
Total Net Assets

EXHIBIT"A"

$

954.44

10,587.76

82,665.97

147,460.86

$ 241,669.03

7,942,093.85
$ 8,183,762.88

$ 53,191.28
288.03 14,765.95 30,131.86 14,263.71 160,391.09
$ 273,031.92
129,579.38
$ 402,611.30
$ 7,942,093.85
22,315.32 -183,257.59
$ 7,781,151.58

The notes to the financial statements are an integral part of this statement. -3-

SANDERSVILLE TECHNICAL COLLEGE STATEMENT OF REVENUES. EXPENSES AND CHANGES IN NET ASSETS
YEAR ENDED JUNE 30. 2004

EXHIBIT"B"

OPERATING REVENUES
Student Tuition and Fees Less: Scholarship Allowances
Grants and Contracts Federal
Rents and Royalties Sales and Services Other Operating Revenues
Total Operating Revenues
OPERATING EXPENSES
Salaries Benefits Travel Scholarships and Fellowships Utilities Supplies and Other Services Depreciation
Total Operating Expenses
Operating Income (Loss)
NONOPERATING REVENUES (EXPENSES)
State Appropriations Grants and Contracts
Federal Gifts Interest and Other Investment Income Other Nonoperating Expenses
Net Nonoperating Revenues
Income (Loss) Before Other Revenues, Expenses, Gains, or Loss
Capital Grants and Gifts State
Increase (Decrease) in Net Assets
Net Assets Net Assets - Beginning of Year, as Originally Reported Prior Period Adjustments - See Note 1
Net Assets - Beginning of Year, Restated
Net Assets - End of Year
The notes to the financial statements are an integral part of this statement. -4-

$ 1.513.802.54
-3.785.00 489.880.95
1,961.00 17.835.62
246.00
$ 2.019.941.11
$ 3,891,685.91
805.846.64 64,141.87
439.060.83 273,509.98 960.418.16 399.223.16
$ 6.833,886.55 $ -4.813,945.44
$ 3,508,641.33
852,771.77 68,806.29 2,129.07 -6,654.22
$ 4,425,694.24 $ -388,251.20
208,132.42
$ -180,118.78
$ 6,099,860.12
1,861,410.24
$ 7,961,270.36
$ 7,781,151.58

SANDERSVILLE TECHNICAL COLLEGE STATEMENT OF CASH FLOWS YEAR ENDED JUNE 30. 2004
CASH FLOWS FROM OPERATING ACTIVITIES Tuition and Fees Grants and Contracts Sales and Services Payments to Suppliers Payments to Employees Payments for Scholarships and Fellowships Other Receipts (Payments)
Net Cash Provided (Used) by Operating Activities
CASH FLOWS FROM NONCAPITAL FINANCING ACTIVITIES State Appropriations Agency Funds Transactions Gifts and Grants Received for Other than Capital Purposes
Net Cash Flows Provided (Used) by Noncapital Financing Activities
CASH FLOWS FROM CAPITAL AND RELATED FINANCING ACTIVITIES Capital Grants and Gifts Received Purchases of Capital Assets
Net Cash Provided (Used) by Capital and Related Financing Activities
CASH FLOWS FROM INVESTING ACTIVITIES Interest on Investments
Net Increase (Decrease) in Cash
Cash and Cash Equivalents - Beginning of Year
Cash and Cash Equivalents - End of Year
RECONCILIATION OF OPERATING LOSS TO NET CASH PROVIDED (USED) BY OPERATING ACTIVITIES:
Operating Income (Loss) Adjustments to Reconcile Operating Income to Net Cash
Provided (Used) by Operating Activities Depreciation Expense Change in Assets and Liabilities: Receivables, Net Inventories Salaries Payable Accounts Payable Deferred Revenue Compensated Absences
Net Cash Provided (Used) by Operating Activities
NONCASH ACTIVITY Gift of Capital Assets Reducing Proceeds of Capital Grants and Gifts
The notes to the financial statements are an integral part of this statement. -5-

EXHIBIT"C"

$ 1,475,639.81 489,880.95 22,477.16
-2,121,413.75 -3,850,445. 78
-439,060.83 5,822.00
$ -4,417,100.44

$ 3,507,686.89 -5,070.14
895,443.40
$ 4,398,060.15

$

37,950.00

-68,663.84

$ -30,713.84

$

2,129.07

$ -47,625.06

-5,566.22

$ -53, 191.28

$ -4,813,945.44
399,223.16 -26,324.19
-7,255.04 4,282.26 -11,804.26
203.00 38,520.07
$ -4,417,100.44
$ -170,182.42

SANDERSVILLE TECHNICAL COLLEGE NOTES TO THE FINANCIAL STATEMENTS
JUNE 30, 2004

EXHIBIT "D"

NOTE 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
REPORTING ENTITY Sandersville Technical College is one of thirty-three (33) State supported member colleges of postsecondary education in Georgia which comprise the Georgia Department ofTechnical and Adult Education, an organizational unit ofthe State of Georgia. The accompanying financial statements reflect the operations of Sandersville Technical College as a separate reporting entity.
The Technical College's Local Board of Directors is composed of nine (9) members serving staggered three-year terms who are appointed by the State Board ofTechnical and Adult Education. Appropriation of State funds is made to the Georgia Department of Technical and Adult Education by the General Assembly of Georgia. The Department's Administrative Central Office determines the amount ofState appropriations to be received by Sandersville Technical College. The Technical College does not have authority to retain unexpended State appropriations (surplus) for any given fiscal year. Accordingly, Sandersville Technical College is considered an organizational unit ofthe Georgia Department of Technical and Adult Education for financial reporting purposes because of the significance ofits legal, operational, and financial relationships as defined in Section 2100 ofthe Governmental Accounting Standards Board (GASB) Codification ofGovernmental Accounting and Financial Reporting Standards.
The Department of Technical and Adult Education (and thus Sandersville Technical College) is required to implement GASB Statement No. 39 Determining Whether Certain Organizations are Component Units - an amendment of Statement No. 14, for fiscal year 2004. This statement requires the inclusion ofthe financial statements for foundations and affiliated organizations that qualify as component units ofthe Technical College. For fiscal year 2004, Sandersville Technical College does not have any foundations or affiliated organizations that qualify as component units.
FINANCIAL STATEMENT PRESENTATION In June 1999, the GASB issued Statement No. 34, Basic Financial Statements and Management Discussion andAnalysisfor State and Local Governments. This was followed in November 1999 by GASB Statement No. 35, Basic Financial Statements and Management's Discussion and Analysis for Public Colleges and Universities. The State of Georgia implemented GASB No. 34 as ofand for the year ended June 30, 2002. As an organizational unit of the State of Georgia, the Technical College also adopted GASB Statements No. 34 and No. 35 as amended by GASB Statements No. 37 and No. 38. The financial statements have been prepared in accordance with generally accepted accounting principles (GAAP) as prescribed by the GASB and are presented as required by these standards to provide a comprehensive, entity-wide perspective of the Technical College's assets, liabilities, net assets, revenues, expenses, changes in net assets, cash flows, and replaces the fund group perspective previously required.
GAAP requires that the reporting of summer school revenues and expenses be split between fiscal years rather than in one fiscal year. Due to lack ofmateriality, the Technical Colleges ofthe Georgia Department ofTechnical and Adult Education will continue to report summer revenues and expenses in the year in which the predominate activity takes place.
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SANDERSVILLE TECHNICAL COLLEGE NOTES TO THE FINANCIAL STATEMENTS
JUNE 30, 2004

EXHIBIT "D"

NOTE 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
BASIS OF ACCOUNTING For financial reporting purposes, the Technical College is considered a special-purpose government engaged only in business-type activities. Accordingly, the Technical College's financial statements have been presented using the economic resources measurement focus and the accrual basis of accounting, except as noted in the preceding paragraph. Under the accrual basis, revenues are recognized when earned, and expenses are recorded when an obligation has been incurred. All significant intra-college transactions have been eliminated.
The Technical College has the option to apply all Financial Accounting Standards Board (FASB) pronouncements issued after November 30, 1989, unless FASB conflicts with GASB. The Technical College has elected to not apply FASB pronouncements issued after the applicable date.
RESTATEMENT OF PRIOR YEAR NET ASSETS - BEGINNING OF YEAR In the prior fiscal year, the College failed to properly record all of its depreciable capital assets and associated depreciation in accordance with asset capitalization policies. As the result ofadjustments made to depreciable capital assets, net assets at July 1, 2003 were increased by $1,845,900.24.
An additional correction of $15,510.00 was made to correct beginning capital lease liabilities thus providing for a net restatement of $1,861,410.24.
CASH AND CASH EQUIVALENTS Cash and Cash Equivalents include petty cash, demand deposits and time deposits in authorized financial institutions, and cash management pools that have the general characteristics of demand deposit accounts. This includes the State Investment Pool.
ACCOUNTS RECEIVABLE Accounts receivable consist oftuition and fee charges to students, allotments due from the Georgia Department ofTechnical and Adult Education - Administrative Central Office, reimbursements due from Federal, State, local, and private grants and contracts, and other receivables disclosed from information available. Accounts receivable are recorded net of estimated uncollectible amounts.
INVENTORIES Resale inventories are valued at cost using the consumption method.
CAPITAL ASSETS Capital assets are recorded at cost at date of acquisition, or fair market value at the date of capital contribution. The Technical College capitalizes all land and land improvements. For equipment, the Technical College's capitalization policy includes all items with a unit cost of$5,000.00 or more, and an estimated useful life of greater than one year. Buildings and Building Improvements, Improvements Other Than Buildings and Library Collections that exceed $100,000.00 or significantly increase the value or extend the useful life of the asset are capitalized. For infrastructure, the Technical College's capitalization threshold is $1,000,000.00. Routine repairs and
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SANDERSVILLE TECHNICAL COLLEGE NOTES TO THE FINANCIAL STATEMENTS
JUNE 30, 2004

EXHIBIT "D"

NOTE 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
CAPITAL ASSETS maintenance are charged to operating expense in the year in which the expense was incurred. Depreciation is computed using the straight-line method over the estimated useful lives ofthe assets, generally 10 to 40 years for buildings, 15 to 25 years for infrastructure, 15 years for improvements other than buildings, 10 years for library books, and 3 to 10 years for equipment.
To fully portray capital assets acquired by the Technical Colleges of the Georgia Department of Technical and Adult Education, it is necessary to look at the activities ofthe Georgia State Financing and Investment Commission (GSFIC) - an organization that is external to both the Technical College and the Georgia Department ofTechnical and Adult Education. The GSFIC issues bonds for and on behalf of the State of Georgia, pursuant to powers granted to it in the Constitution of the State of Georgia and the Act creating the GSFIC. The bonds are issued for the purpose of acquiring capital assets and this debt constitutes direct and general obligations ofthe State ofGeorgia, to the payment of which the full faith, credit and taxing power of the State are pledged.
For major construction projects, GSFIC records construction in progress on its books throughout the construction period and at project completion transfers the entire project costs to Sandersville Technical College to be recorded as an asset on the Technical College's books. For the year ended June 30, 2004, GSFIC did not transfer any capital additions to Sandersville Technical College.
DEFERRED REVENUES Deferred revenues include amounts received for tuition and fees and other activities prior to the end of the fiscal year but related to the subsequent accounting period. Deferred revenues also include amounts received from grant and contract sponsors that have not yet been earned.
COMPENSATED ABSENCES Employee vacation pay is accrued for financial statement purposes when vested. The liability and expense incurred are recorded at year-end as accrued vacation payable in the Statement of Net Assets, and as a component of compensation and benefit expense in the Statement of Revenues, Expenses and Changes in Net Assets. Sandersville Technical College had an accrued liability for compensated absences in the amount of $251,450.40 as of July 1, 2003. For fiscal year 2004, $230,384.55 was earned in compensated absences and employees were paid $191,864.48, for a net increase of$38,520.07. The ending balance as ofJune 30, 2004 in accrued liability for compensated absences was $289,970.47.
NONCURRENT LIABILITIES Noncurrent liabilities are liabilities that will not be paid within the next fiscal year.
NET ASSETS The Technical College's net assets are classified as follows:

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SANDERSVILLE TECHNICAL COLLEGE NOTES TO THE FINANCIAL STATEMENTS
JUNE 30, 2004

EXHIBIT "D"

NOTE 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
NET ASSETS Invested in capital assets, net ofrelated debt: This amount represents the Technical College's total investment in capital assets, net ofoutstanding debt obligations related to those capital assets. To the extent debt has been incurred but not yet expended for capital assets, such amounts are not included as a component of invested in capital assets, net ofrelated debt. (The term "debt obligations" as used in this definition does not include debt ofthe GSFIC as discussed above.)
Restricted net assets - expendable: Restricted expendable net assets include resources in which the Technical College is legally or contractually obligated to spend resources in accordance with restrictions imposed by external third parties, except for unexpended grant funds of$22,315.32 due to grantor agencies.
Unrestricted net assets: Unrestricted net assets represent available resources derived from student tuition and fees, state appropriations, and sales and services of educational departments. These resources will be used for transactions relating to the educational and general operations of the Technical College, and may be used at the discretion of the governing board to meet subsequent fiscal year expenses for those purposes, except for unexpended state appropriations (surplus) of $711.48. Unexpended state appropriations must be refunded to the Department of Technical and Adult Education for remittance to the Office of Treasury and Fiscal Services.
When an expense is incurred that can be paid using either restricted or unrestricted resources, the Technical College's policy is to first apply the expense towards unrestricted resources, and then towards restricted resources.
INCOME TAXES Sandersville Technical College, as a political subdivision ofthe State of Georgia, is excluded from Federal income taxes under Section 115(1) of the Internal Revenue Code, as amended.
CLASSIFICATION OF REVENUES The Technical College has classified its revenues as either operating or nonoperating revenues in the Statement of Revenues, Expenses and Changes in Net Assets according to the following criteria:
Operating revenues: Operating revenues include activities that have the characteristics ofexchange transactions, such as (1) student tuition and fees, net of scholarship allowances, (2) certain Federal, state and local grants and contracts, and (3) sales and services.
Nonoperating revenues: Nonoperating revenues include activities that have the characteristics of nonexchange transactions, such as gifts and contributions, and other revenue sources that are defined as nonoperating revenues by GASB No. 9, Reporting Cash Flows ofProprietary andNonexpendable Trust Funds and Governmental Entities That Use Proprietary Fund Accounting, and GASB No. 34, such as state appropriations and investment income.
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SANDERSVILLE TECHNICAL COLLEGE NOTES TO THE FINANCIAL STATEMENTS
JUNE 30, 2004

EXHIBIT "D"

NOTE 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
SCHOLARSHIP ALLOWANCES Student tuition and fee revenues, and certain other revenues from students, are reported at gross with a contra revenue account of scholarship allowances in the Statement of Revenues, Expenses and Changes in Net Assets. Scholarship allowances are the difference between the stated charge for goods and services provided by the Technical College, and the amount that is paid by students and/or third parties making payments on the students' behalf. Certain governmental grants, such as Pell grants, and other Federal, state or nongovernmental programs, are recorded as either operating or nonoperating revenues in the Technical College's financial statements. To the extent that revenues from such programs are used to satisfy tuition and fees and other student charges, the Technical College has recorded contra revenue for scholarship allowances.
NOTE 2: CASH AND CASH EQUIVALENTS AND OTHER DEPOSITS
STATE OF GEORGIA COLLATERALIZATION STATUTES AND POLICIES Funds belonging to Sandersville Technical College (and thus the State ofGeorgia) cannot be placed in a depository paying interest longer than ten days without the depository providing a surety bond to the State. In lieu of a surety bond, the depository may pledge as collateral any one or more of the following securities as enumerated in the Official Code of Georgia Annotated Section 50-17-59:
1. Bonds, bill, certificates ofindebtedness, notes, or other direct obligations ofthe United States or of the State of Georgia.
2. Bonds, bills, certificates of indebtedness, notes, or other obligations of the counties or municipalities of the State of Georgia.
3. Bonds of any public authority created by the laws of the State of Georgia, providing that the statute that created the authority authorized the use of the bonds for this purpose.
4. Industrial revenue bonds and bonds of development authorities created by the laws of the State of Georgia.
5. Bonds, bills, certificates of indebtedness, notes, or other obligations of a subsidiary corporation ofthe United States government, which are fully guaranteed by the United States government both as to principal and interest, or debt obligations issued by the Federal Land Bank, the Federal Home Loan Bank, the Federal Intermediate Credit Bank, the Central Bank for Cooperatives, the Farm Credit Banks, the Federal Home Loan Mortgage Association, and the Federal National Mortgage Association.
6. Guarantee or insurance of accounts provided by the Federal Deposit Insurance Corporation.

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SANDERSVILLE TECHNICAL COLLEGE NOTES TO THE FINANCIAL STATEMENTS
JUNE 30, 2004

EXHIBIT "D"

NOTE 2: CASH AND CASH EQUIVALENTS AND OTHER DEPOSITS

STATE OF GEORGIA COLLATERALIZATION STATUTES AND POLICIES As authorized in the Official Code of Georgia Annotated Section 50-17-53, the State Depository Board has adopted policies, which allow agencies of the State of Georgia (and thus Sandersville Technical College), the option of exempting demand deposits from the collateral requirements.

CATEGORIZATION OF DEPOSITS Cash deposits are categorized by risk as follows:

Category 1 - Amounts covered by depository insurance or collateralized with securities (at fair value) held by the entity or by its agent in the entity's name.

Category 2 - Amounts collateralized with securities (at fair value) held by the pledging financial institution's trust department or agent in the entity's name.

Category 3 - Amounts collateralized with securities (at fair value) held by the pledging financial institution, or by its trust department or agent but not in the entity's name, and amounts uncollateralized.

At June 30, 2004, the Technical College's cash deposits were as follows:

Cash Deposits

Carrying Amount

Bank Balances

Risk Categories 2

$ -53.841.2s $ 222,035 41 $ 211.155 42 $===lo~o~o $

3
so,212 22

NOTE 3: ACCOUNTS RECEIVABLE

Accounts receivable at June 30, 2004, consists of the following:

State Appropriation Student Tuition and Fees Federal, State and Private Funds Other GSFIC

$

954.44

40,809.78

10,587.76

229.67

47,855.57

$ 100,437.22

Less: Allowance for Doubtful Accounts

6,229.05

Net Accounts Receivable

$ 94!208.17

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SANDERSVILLE TECHNICAL COLLEGE NOTES TO THE FINANCIAL STATEMENTS
JUNE 30, 2004

EXHIBIT "D"

NOTE 4: INVENTORIES

Inventories at June 30, 2004, consists of the following:

Bookstore

$ 147,460.86

NOTE 5: CAPITAL ASSETS

Following are the changes in capital assets for the year ended June 30, 2004:

Balance July I, 2003 (Restated}

Additions

Reductions

Balance June 30. 2004

Capital Assets, Not Being Depreciated:

Land and Land Improvements

$ 218,650.00

Construction Work-In-Progress

805,700.34 $

41,035.91

$ 218,650.00 846.736.25

Total Capital Assets Not Being Depreciated

$ 1,024,350.34 $ 41,035.91

$ 1.065.386.25

Capital Assets, Being Depreciated: Building and Building Improvements Improvements Other Than Buildings Equipment Library Collections

$ 7,296,481.00 261,800.00 $
1,574,091.83 37,656.42

129,146.51 67,350.00 $
1.313.84

$ 7,296,481.00 390,946.51
11,427.00 1,630,014.83 38,970.26

$ 9.170.029.25 $ 197,810.35 $ 11,427.00 $ 9.356.412.60

Less: Accumulated Depreciation:

Buildings and Building Improvements $ 1,057,593.27 $

Improvements Other Than Buildings

194,168.33

Equipment

821,319.03

Library Collections

18.828.21

164,170.87 27,201.92 203,953.34 $
3,897.03

$ 1,221,764.14 221,370.25
11,427.00 1,013,845.37 22,725.24

$ 2.091.908.84 $ 399.223.16 $ 11.427.00 $ 2.479.705.00

Total Capital Assets, Being Depreciated,

Net

$ 7.078.120.41 $ -201,412.81 $

0.00 $ 6,876,707.60

Capital Assets, Net

$ 8.102 470 75 $ -160.376 90 $

000 $ 7 942 093 85

NOTE 6: DEFERRED REVENUE

Deferred revenue at June 30, 2004, consists of the following:

Prepaid Tuition and Fees Federal Grants and Contracts

$

1,352.47

28,779.39

Totals

$,=~3~0~1,~31~.8~6

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SANDERSVILLE TECHNICAL COLLEGE NOTES TO THE FINANCIAL STATEMENTS
JUNE 30, 2004

EXHIBIT "D"

NOTE 7: LONG-TERM LIABILITIES

Long-Term liability activity for the year ended June 30, 2004, was as follows:

Other Liabilities Compensated Absences

Balance July I, 2003

Additions

Reductions

Balance June 30, 2004

Current Portion

$ 25) 450 40 $ 230,384 55 $ 191,864.48 $ 289,970.47 $ 160 391 09

NOTE 8: NET ASSETS

Changes in Net Asset activity for the year ended June 30, 2004 was as follows:

Invested in Capital Assets Net of Related Debt
Restricted Net Assets
Unrestricted Net Assets
Total Net Assets

Balance July 1, 2003 (Restated)

Additions

Reductions

Balance June 30, 2004

$ 8,102,470.75 $ -160,376.90

$ 7,942,093.85

0.00

852,771.77 $ 830,456.45

22,315.32

-141,200.39

5,599,517.80

5,641,575.00

-183,257.59

$ 7,961.270 36 $ 6,291 912.67 $ 6.472 031 45 $ 7.781.l51.58

NOTE 9: RETIREMENT PLANS

TEACHERS RETIREMENT SYSTEM OF GEORGIA

Plan Description Sandersville Technical College participates in the Teachers Retirement System ofGeorgia (TRS), a cost-sharing multiple-employer defined benefit pension plan established by the General Assembly of Georgia for the purpose of providing retirement allowances and other benefits for teachers of the State ofGeorgia. TRS provides service retirement, disability retirement, and survivor's benefits for its members in accordance with State statute. The Teachers Retirement System ofGeorgia issues a separate stand alone financial audit report and a copy can be obtained from the TRS offices or from the Georgia Department of Audits and Accounts.

Funding Policy Employees ofSandersville Technical College who are covered by TRS are required by State statute to contribute 5% of their gross earnings to TRS. Sandersville Technical College makes monthly employer contributions to TRS at rates adopted by the TRS Board of Trustees in accordance with State statute and as advised by their independent actuary. For fiscal year 2004, the employer contribution rate was 9.24% for covered employees. Employer contributions for the current fiscal year and the preceding two fiscal years are as follows:

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SANDERSVILLE TECHNICAL COLLEGE NOTES TO THE FINANCIAL STATEMENTS
JUNE 30, 2004

EXHIBIT "D"

NOTE 9: RETIREMENT PLANS

TEACHERS RETIREMENT SYSTEM OF GEORGIA

Funding Policy Fiscal Year

Percentage Contributed

Required Contribution

2004 2003 2002

100% 100% 100%

$ 213,188.04 $ 225,405.81 $ 200,773.39

EMPLOYEES' RETIREMENT SYSTEM OF GEORGIA

Plan Description Sandersville Technical College participates in the Employees' Retirement System ofGeorgia (ERS), a single-employer defined benefit pension plan established by the General Assembly of Georgia for the purpose of providing retirement allowances for employees of the State of Georgia.

The benefit structure of ERS is defined by State statute and was significantly modified on July 1, 1982. Unless elected otherwise, an employee who currently maintains membership with ERS based upon State employment that started prior to July 1, 1982, is an "old plan" member subject to the plan provisions in effect prior to July 1, 1982. All other members are "new plan" members subject to the modified plan provisions.

Under both the old plan and new plan, members become vested after 10 years of creditable service. A member may retire and receive normal retirement benefits after completion of 10 years of creditable service and attainment of age 65. If 10 years of service is completed and age 60 is reached, the member may retire with a reduced benefit. Additionally, there are certain provisions allowing for retirement after 25 years of service regardless of age.

Retirement benefits paid to members are based upon a formula which considers the monthly average of the member's highest twenty-four consecutive calendar months of salary, the number ofyears of creditable service, and the member's age at retirement. Postretirement cost-of-living adjustments are also made to member's benefits. The normal retirement pension is payable monthly for life; however, options are available for distribution ofthe member's monthly pension at reduced rates to a designated beneficiary upon the member's death. Death and disability benefits are also available through ERS.

In addition, the ERS Board of Trustees created the Supplemental Retirement Benefit Plan (SRBP) effective January 1, 1998. The SRBP was established as a qualified governmental excess benefit plan in accordance with Section 415 of the Internal Revenue Code (IRC) as a portion ofERS. The purpose of SRBP is to provide retirement benefits to employees covered by ERS whose benefits are otherwise limited by IRC 415.

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SANDERSVILLE TECHNICAL COLLEGE NOTES TO THE FINANCIAL STATEMENTS
JUNE 30, 2004

EXHIBIT "D"

NOTE 9: RETIREMENT PLANS
EMPLOYEES' RETIREMENT SYSTEM OF GEORGIA
Plan Description The ERS issues a financial report each fiscal year which may be obtained through ERS.
Funding Policy As established by State statute, all full-time employees of the State of Georgia and its political subdivisions, who are not members ofother state retirement systems, are eligible to participate in the ERS. Both employer and employee contributions are established by State statute. The Technical College's payroll for the year ended June 30, 2004, for employees covered by ERS was $691,482.64. The Technical College's total payroll for all employees was $3,891,685.91.
Under the old plan, member contributions consist of 7.16% of annual compensation. Of these member contributions, the employee pays the first 1.5% and the Technical College pays the remainder on behalf of the employee. Under the new plan, member contributions consist solely of 1.5% of annual compensation paid by employee. The Technical College also is required to contribute at a specified percentage of active member payroll determined annually by actuarial valuation. For the year ended June 30, 2004, the ERS employer contribution rate for the Technical College amounted to 10.41% of covered payroll and included the amounts contributed on behalf of the employee under the old plan referred to above. Employer contributions are also made on amounts paid for accumulated leave to retiring employees.
Total contributions to the plan made during fiscal year 2004 amounted to $82,356.66, of which $71,984.33 was made by the Technical College and $10,372.33 was made by employees. These contributions met the requirements of the plan.
Actuarial and Trend Information Actuarial and historical trend information is presented in the ERS June 30, 2004, financial report which may be obtained through ERS.
GEORGIA DEFINED CONTRIBUTION PLAN
Plan Description Sandersville Technical College participates in the Georgia Defined Contribution Plan (GDCP) which is a single-employer defined contribution plan established by the General Assembly of Georgia for the purpose ofproviding retirement coverage for State employees who are temporary, seasonal, and part-time and are not members of a public retirement or pension system. GDCP is administered by the Board of Trustees of the Employees' Retirement System of Georgia.

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SANDERSVILLE TECHNICAL COLLEGE NOTES TO THE FINANCIAL STATEMENTS
JUNE 30, 2004

EXHIBIT "D"

NOTE 9: RETIREMENT PLANS
GEORGIA DEFINED CONTRIBUTION PLAN
Benefits A member may retire and elect to receive periodic payments after attainment ofage 65. The payment will be based upon mortality tables and interest assumptions to be adopted by the Board ofTrustees. Ifa member has less than$ 3,500.00 credited to his/her account, the Board ofTrustees has the option of requiring a lump sum distribution to the member in lieu ofmaking periodic payments. Upon the death ofa member, a lump sum distribution equaling the amount credited to his/her account will be paid to the member's designated beneficiary. Benefit provisions are established by State statute.
The Employees' Retirement System of Georgia issues a financial report each fiscal year which may be obtained through ERS.
Contributions and Vesting Member contributions are seven and one-halfpercent (7.5%) ofgross salary. There are no employer contributions. Contribution rates are established by State statute. Earnings are credited to each member's account in a manner established by the Board of Trustees. Upon termination of employment, the amount of the member's account is refundable upon request by the member. The Technical College's payroll for the year ended June 30, 2004, for employees covered by GDCP was $608,669.74. The Technical College's total payroll for all employees was $3,891,685.91.
Total contributions made by employees during fiscal year 2004 amounted to $45,650.88 which represents 7.5% of covered payroll. These contributions met the requirements of the plan.
NOTE 10: RISK MANAGEMENT
Public Entity Risk Pool The Department of Community Health administers for the State of Georgia a program of health benefits for the employees of units of government of the State of Georgia, units of county governments, and local education agencies located with the State ofGeorgia. This plan is funded by participants covered in the plan, by employers' contributions paid by the various units ofgovernment participating in the plan, and appropriations made by the General Assembly of Georgia. The Department of Community Health has contracted with Blue Cross Blue Shield ofGeorgia to process medical claims and Express Scripts, Incorporated to process prescription drug claims in accordance with the State Employees' Health Benefit Plan as established by the Department of Community Health.
Other Risk Management The Department of Administrative Services (DOAS) has the responsibility for the State of Georgia ofmaking and carrying out decisions that will minimize the adverse effects ofaccidental losses that involve State government assets. The State believes it is more economical to manage its risks internally and set aside assets for claim settlement. Accordingly, DOAS processes claims for risk of
- 16 -

SANDERSVILLE TECHNICAL COLLEGE NOTES TO THE FINANCIAL STATEMENTS
JUNE 30, 2004

EXHIBIT "D"

NOTE 10: RISK MANAGEMENT
Other Risk Management loss to which the State is exposed, including general liability, property and casualty, workers' compensation, unemployment compensation, and law enforcement officers' indemnification. Limited amounts of commercial insurance are purchased applicable to property, employee and automobile liability, fidelity and certain other risks. The Technical College, as an organizational unit of the Georgia Department of Technical and Adult Education, is part of the State of Georgia reporting entity, and as such, is covered by the State of Georgia risk management program administered by DOAS. Premiums for the risk management program are charged to the various state organizations by DOAS to provide claims servicing and claims payment.
NOTE 11: CONTINGENCIES
Amounts received or receivable from grantor agencies are subject to audit and adjustment by grantor agencies. This could result in refunds to the grantor agency for any expenses which are disallowed under grant terms. The amount of expenses which may be disallowed by the grantor cannot be determined at this time although Sandersville Technical College expects such amounts, if any, to be immaterial to its overall financial position.
Litigation, claims and assessments filed against Sandersville Technical College (an organizational unit of the Department of Technical and Adult Education), if any, are generally considered to be actions against the State of Georgia. Accordingly, significant litigation, claims and assessments pending against the State of Georgia are disclosed in the State of Georgia Comprehensive Annual Financial Report for the fiscal year ended June 30, 2004.
NOTE 12: NATURAL CLASSIFICATIONS WITH FUNCTIONAL CLASSIFICATIONS
The Technical College's operating expenses shown at the natural classification on the "Statement of Revenues, Expenses and Changes in Net Assets" are all classified as Instruction at the functional classification.

- 17 -

SUPPLEMENTARY INFORMATION - 19 -

SANDERSVILLE TECHNICAL COLLEGE SCHEDULE OF FUNDS AVAILABLE AND EXPENDITURES
COMPARED TO BUDGET - (NON-GAAP BASIS} BUDGET FUND
"A" DEPARTMENT OF TECHNICAL AND ADULT EDUCATION YEAR ENDED JUNE 30. 2004

SCHEDULE "1"

FUNDS AVAILABLE REVENUES
State Appropriation Federal Revenues Other Revenues Retained
EXPENDITURES Personal Services - Institutions Operating Expenses - Institutions Adult Literacy Grants
Excess of Funds Available over Expenditures

BUDGET

ACTUAL (1)

VARIANCEFAVORABLE (UNFAVORABLE)

$

3.510,854.16 $

3,510,846.09 $

934,766.78

844,987.56

1,737,676.00

1,589,238.40

-8.07 -89,779.22 -148,437.60

$

6,183,296.94 $

5,945,072.05 $ _ _ _-2_3_8-'-,2_2_4._89_

$

4,318,444.14 $

4,193,021.04 $

1,279,231.52

1,187,320.01

585,621.28

535,889.25

125,423.10 91,911.51 49,732.03

$

6,183,296.94 $

5,916,230.30 $ _ __;2::..:6..:.7.:...:,0..:.66::..:.::..64_;,_

$

28,841.75 $ =====2=8;,i,;,8;,,;4=1.;,;,,7,;;;,,5

(1) Actual amounts were prepared on a prescribed basis of accounting that demonstrates compliance with budgetary statutes and regulations of the State of Georgia, which is a comprehensive basis of accounting other than generally accepted accounting principles.
- 21 -

SANDERSVILLE TECHNICAL COLLEGE RECONCILIATION OF SALARIES AND TRAVEL
YEAR ENDED JUNE 30, 2004

SCHEDULE 211 11

Totals per Annual Supplement
Accruals June 30, 2003 June 30, 2004
Compensated Absences June 30, 2003 June 30, 2004

SALARIES

TRAVEL

$

3,863,556.89 $ 64,141.87

-10,483.69 14,765.95

-244,747.67 268,594.43

$

3,891,685.91 $ 64,141.87

- 23-

SECTION II FINDINGS AND QUESTIONED COSTS

SANDERSVILLE TECHNICAL COLLEGE SCHEDULE OF FINDINGS AND QUESTIONED COSTS
YEAR ENDED JUNE 30, 2004
FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS No matters were reported. FEDERAL AWARD FINDINGS AND QUESTIONED COSTS No matters were reported.