Management report, Appalachian Technical College, Jasper, Georgia, an organizational unit of the state of Georgia, year ended June 30, 2002

,

,,.

I

(

\ '

' '

,

"

-

,
-,,

~

-'

STATE OF GEORGIA

(?EP_ARTMENT<;)F,AUDITS,4ND:ACCOUNTS. I

\

I

..._.

_,,,

-' , '

J
I '

, I

\ J-

-

,

I

;

r

' '

' '

~ MANAGEMENT REPORT

',

,

I I

.

-

'

'



,'

I'

'APPALACHIAN TECHNICAL COLLEGE

-' ,. - JASPE~, GEORGIA

', \

J

j

'

'\

,

AN _ORGANIZATIONA~ UNrr OF THE STATE OF GEORGIA

YEAR ENDED JUNE 30. 2002
' ,

' ,

-

''

7

-
Russell W. Hinton ' '
State Auditor
I '

-'
'' ,

APPALACHIAN TECHNICAL COLLEGE MANAGEMENT REPORT - TABLE OF CONTENTS -

LETTER OF TRANSMITTAL

SECTION I

SELECTED FINANCIAL INFORMATION

EXHIBITS

A ANALYSIS OF CHANGES IN FUND BALANCE

BUDGETFUND

I

B SCHEDULE OF FUNDS AVAlLABLE AND EXPENDITURES

COMPARED TO BUDGET

BUDGET FUND

"A" DEPARTMENT OF TECHNICAL AND ADULT EDUCATION

2

C RECONCILIATION OF SALARIES AND TRAVEL

3

SECTION II AUDITEE'S RESPONSE TO PRIOR YEAR FINDINGS AND QUESTIONED COSTS SUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS

R, ...,., I w. ""TO' STATE AUDITOP !A04) ~21 T4

0EPARTl\1ENT OF AUDITS AND ACCOUNTS
~"i--1- \VJ..,hmg:ton Street, 'i W. Suite :! 14 AtlJntJ, Georgia 10314-8400
December 19, 2002

Honorable Sonny Perdue, Governor Members of the General Assembly of Georgia Members of the State Board ofTechrucal and Adult Educanon Members of the Local Board of Directors
and Honorable Nancy G Proffitt, President Appalachian Techrucal College
Laches and Gentlemen
As part ofour audit ofthe statutory basis financial statements of the State ofGeorgia presented m the State of Georgia Report of the State Auditor, the financial statements of the State of Georgia presented m the State of Georgia Comprehensive Annual Financial Report, and the issuance of a Statewide Single Audit Report pursuant to the Smgle Audit Act Amendments, as of and for the year ended June 30, 2002, we have performed certam audit procedures at Appalaclnan Techrucal College Accordmgly, the financial statements and compliance acttVJtles of Appalachian Techmcal College were exammed to the extent considered necessary m order to express an op1mon as to the fa1r presentation ofthe financial statements contamed m the foregomg documents and to issue reports on compliance and mternal control as rcqmred by the Smgle Audit Act Amendments of 1996
Tins Management Report contams mformanon pertinent to the financial and compliance act1vll1es of Appalachian Techmcal College as of and for the year ended June 30. 2002 The particular mformatlon provided 1s enumerated m the Table of Contents
This report 1s mtended solely for the mformatlon and use of management and members of the Local Board of Directors of Appalachian Techmcal College and 1s not mtended to be and should not be used by anyone other than these specified parties
Respectfully submitted,
~~Ak
Russ I W Hmton State Auditor
R\VH gp

SECTION I SELECfED FINANCIAL INFORMATION

APPALACHIAN TECHNICAL COLLEGE ANALYSIS OF CHANGES IN FUND BALANCE
BUDGET FUND YEAR ENDED JUNE 30 2002
FUND BALANCE JULY 1 2001
Reserved Surplus
ADDITIONS
Adjustments to Pnor Yea~s Contracts and Accounts Payable Excess of Funds Available over Expenchturas
Exh1b1t "Er"
DEDUCTIONS
Unreserved Fund Balance (Surplus) Returned to Georgia Department of Techrncal and Adult Education - Adm1mstrabve Central Office Year Ended June 30, 2001
Adjustments to Pnor Yea~s
Accounts Recarvable
Refunds to Granto111
Federal F1nanaal Assistance Georgia Department of Technical and Adult Educabon Admlmstrabve Central Office Other
Reserved Fund Balance Carned Ovar from Pnor Year as Funds Available
Other Deductions
FUND BALANCE JUNE 30 2002
SUMMARY OF FUND BALANCE
Reserved Federal Financial Ass1Stance For Refund to Granter Agency Georgia Department ofTechmcal and Adult EducallOn - Adm1mstrabve Central Office Other Lrve Work Protects
PnorYearlocalfunds
Surplus (Deficrt)
- 1-

EXHIBIT "A"

"A"
DEPARTMENT OF TECHNICAL AND ADULT EDUCATION

$

117,987 28

11951228

$ _ _ _~23~7~4"99=56=

$

26 490 07

102 068 59

$ _ ____.1"'28""5""5"'8-"66"-

$

119,51228

-21,597 03

1,922 07 15,228 95 98,265 81 42146 40 $ --~2,,,5,,5,.4"7-=8-'4=8
s_ _....:,1.:,:1O:a;5:,:.7,::.9.:,;74;;.

$

1,585 70

769 61

80,915 92

38 498 86

$

121,770 09

-1119035

s ____11_0"'5"'1"'9"'1..4..

APPALACHIAN TECHNICAL COLLEGE SCHEDULE OF FUNDS AVAILABLE AND EXPENDITURES
COMPARED TO BUDGET BUDGET FUND
"A" DEPARTMENT OF TECHNICAL AND ADULT EDUCATION YEAR ENDED JUNE 30. 2002

EXHIBIT "B"

FUNDS AVAILABLE REVENUES
State Appropriation Federal Revenues Other Revenues Retained
CARRY-OVER FROM PRIOR YEAR Transfer from Reserved Fund Balance
EXPENDITURES Capital Outlay Personal Serv1ces-lnstrtut1ons Operabng Expenses-lnsbtubons Adult Lrteracy Grants
Excess of Funds Available over Expendrtures

BUDGET

ACTUAL

VARIANCEFAVORABLE (UNFAVORABLE)

$ 3,463,725 00 $ 3,463,725 00 $ 1,437,566 00 1,109,721 07 1,350,400 00 1,297,121 84
$ 6,251,691 00 $ 5,870,567 91 $

000 -327,844 93
-53 278 16
-381, 123 09

000

98,265 81

98 265 81

$ 612511691 00 $ 5,968,833 72 $ _ __c-2c.;:8c:2.:.:,8c:5,;,,,7.=2;:;_8

$ 56,000 00 $ 56,000 00 $

3,497,177 21 3,436,314 53

2,080,256 79 1,756,911 73

618,257 00

617,538 87

000 60,862 68 323,345 06
718 13

$ 6,2511691 00 $ 5,866,765 13 $ _ __c3c,;:B4...c,:.:,9.=2;:;.5.;;,87"--

$ 1021000 59 s_~_1;.;;o;:;;2.:;os=0;;;s9~

-2 -

APPALACHIAN TECHNICAL COLLEGE RECONCILIATION OF SALARIES AND TRAVEL
YEAR ENDED JUNE 30. 2002

EXHIBIT "C"

Totals per Annual Supplement
Accruals June 30, 2002
Compensated Absences June 30, 2001 June 30, 2002
Agency Funds

SALARIES
s $ 3,241,318 29

TRAVEL 59,099 12

25000

-273,299 65 295,586 49

-225 14

-3-

SECTION II AUDITEE'S RESPONSE TO PRIOR YEAR FINDINGS AND QUESTIONED COSTS

APPALACHIAN TECHNICAL COLLEGE AUDITEE'S RESPONSE
SUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS YEAR ENDED JUl\'E 30, 2002

PRIOR YEAR FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS

FINDING CONTROL NUMBER AND STATUS

FS-840-00-0 I FS-840-00-02 FS-840-01-01 FS-840-01-02

Previously Reported Corrective Achon Implemented Previously Reported Corrective Action Implemented Previously Reported Corrective Action Implemented Previously Reported Corrective Action Implemented