Management report, Ogeechee Technical College, Statesboro, Georgia, an organizational unit of the state of Georgia, year ended June 30, 2002

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',I MANAGEMENT REPORT

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AN ORGANIZATIONAL UNIT OF-THE STATE OF GEORGIA

I ' , c , ' YEAR ENDED JLJN'E JO, 2002 ',' ' .

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Ru'ssell W. Hinton- ,,

State Auditor V ,(

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OGEECHEE TECHNICAL COLLEGE MANAGEMENT REPORT -TABLE OF CONTENTS-

LETTER OF TRANSMITIAL

SELECTED FINANCIAL INFORMATION

EXHIBITS

A ANALYSIS OF CHANGES IN FUND BALANCE

BUDGETFUND

1

B SCHEDULEOFFUNDSAVAil.,ABLEANDEXPENDITURES

COMPARED TO BUDGET

BUDGET FUND

"A" DEPARTMENT OF TECHNICAL AND ADULT EDUCATION

2

C RECONCILIATION OF SALARIES AND TRAVEL

3

Rus!.1,.1.1. \\'. H1N roN
STATE AUDITOR (404) 656-2174

DEPARTMENT OF AUDITS AND ACCOUNTS
254 Wa,hmgton Street. S W. Sulle 214 Atlanta, Georgia 30334-8400
September 20, 2002

Honorable Roy E. Barnes, Governor Members of the General Assembly of Georgia Members of the State Board of Technical and Adult Education Members of the Local Board of Directors
and Honorable Stephen A. Deraney, President Ogeechee Technical College
Ladies and Gentlemen:
As part ofour audit ofthe statutory basis financial statements ofthe State ofGeorgia presented in the State of Georgia Report of the State Auditor, the financial statements of the State of Georgia presented in the State of Georgia Comprehensive Annual Financial Report, and the issuance of a Statewide Single_ Audit Report pursuant to the Single Audit Act Amendments, as of and for the year ended June 30, 2002, we have performed certain audit procedures at Ogeechee Technical College. Accordingly, the financial statements and compliance activities ofOgeechee Technical College were examined to the extent considered necessary in order to express an opinion as to the fair presentation ofthe financial statements contained in the foregoing documents and to issue reports on compliance and internal control as required by the Single Audit Act Amendments of 1996.
This Management Report contains information pertinent to the financial and compliance activities of Ogeechee Technical College as of and for the year ended June 30, 2002. The particular information provided is enumerated in the Table of Contents.
This report is intended solely for the information and use ofmanagement and members ofthe Local Board of Directors ofOgeechee Technical College and is not intended to be and should not be used by anyone other than these specified parties.
Respectfully submitted,
~~~
Ru sell W. Hinton State Auditor
RWH:as

SELECTED FINANCIAL INFORMATION

OGEECHEE TECHNICAL COLLEGE ANALYSIS OF CHANGES IN FUND BALANCE
BUDGET FUND YEAR ENDED JUNE 30, 2002

EXHIBIT"A"

FUND BALANCE - JULY 1, 2001
Reserved Surplus
ADDITIONS
Ad1ustments to Prior Year's Accounts Payable Excess of Funds Available over Expenditures
Exh1b1t "B" Pnor Year's Checks Voided
DEDUCTIONS
Unreserved Fund Balance (Surplus) Returned to Georgia Department of Technical and Adult Education - Administrative Central Office Year Ended June 30, 2001
Adjustments to Prior Year's Accounts Receivable
Reserved Fund Balance Gamed Over from Prior Year as Funds Available

"A" DEPARTMENT OF
TECHNICAL AND ADULT EDUCATION

11911 LOTTERY FOR
EDUCATION

$

115,967.52

20945 $

5.442 05

$

116 176.97 $

5 442 05

$

$

15,942.31

818 00

$

16 760 31 $

1,075 36 1 075 36

$

20945 $

5,442 05

848.68

8 398 43

$

9 456.56 $

5 442 05

FUND BALANCE - JUNE 30, 2002

$

123,480 72 $ =======1='::0=7=5=3=6

SUMMARY OF FUND BALANCE
Reserved Inventories Live Work Projects
Surplus

$

107,392.00

15 859 87

$

123,251 87

22885 $ _ _ ____:1~0~7~5-~36~

$ - 1-

123,480 72 $ =======1:!:0=7=5=36=

OGEECHEE TECHNICAL COLLEGE SCHEDULE OF FUNDS AVAILABLE AND EXPENDITURES
COMPARED TO BUDGET BUDGET FUND
"A" DEPARTMENT OF TECHNICAL AND ADULT EDUCATION YEAR ENDED JUNE 30, 2002

, EXHIBIT "B"

FUNDS AVAILABLE REVENUES
State Appropriations Federal Revenues Other Revenues Retained
CARRY-OVER FROM PRIOR YEAR Transfer from Reserved Fund Balance
EXPENDITURES Personal Services - Institutions Operating Expenses - lnst1tut1ons Adult Literacy Grants Capital Outlay
Excess of Funds Available over Expenditures

BUDGET

ACTUAL

VARIANCEFAVORABLE (UNFAVORABLE)

$ 5,632,287.00 $ 5,621,300.11 $ 1,340,606.72 1,240,016.09 2,765,126 00 2,771,781 51
$ 9,738,019.72 $ 9,633,097.71 $

-10,986.89 -100,590.63
6 655 51
-104,922.01

000

8,398 43

8 398 43

$ 9,738,019 72 $ 9,641,496.14 $ _ ___;-9....:.6..:..:,5..;;;2.;;..;3...:..58"-

$ 7,124,150.00 $ 7,055,257.62 $

1,982,494.00 1,981,120 81

532,689.72

490,489 40

98,686.00

98,686.00

68,892.38 1,373 19
42,200.32 000

$ 9,738,019.72 $ 9,625,553.83 $ _ ___;_11_2..,_,4....:.6..:..5':..;;..8.;:_9

$ 15,942 31 $===1=5;,.;94===2==3;.;,,1

-2-

OGEECHEE TECHNICAL COLLEGE RECONCILIATION OF SALARIES AND TRAVEL
YEAR ENDED JUNE 30, 2002

EXHIBIT"C"

Totals per Annual Supplement
Accruals June 30, 2001 June 30, 2002
Compensated Absences June 30, 2001 June 30, 2002

SALARIES

TRAVEL

$

6,189,398 07 $ 50,495 33

-74,361.88 98,409 77

-325,954.04 343,846 07

$

6,231,337 99 $ 50,495.33

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