Management report, Moultrie Technical College, Moultrie, Georgia, an organizational unit of the state of Georgia, year ended June 30, 2001

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MOULTRIE TECHNICAL COLLEGE.~_ .' MANAGEMENLREPORT __ . ::o::,_, - TABLE OF CONTENTS -

LEITER OF TRANSMITIAL

SELECTED FINANCIAL INFORMATION

EXHIBITS

A ANALYSIS OF CHANGES IN FUND BALANCE

BUDGETFUND

1

SCHEDULESOFFUNDSAVAILABLEANDEXPENDITURES

COMPARED TO BUDGET

BUDGET FUND

B

"A" DEPARTMENT OF TECHNICAL AND ADULT EDUCATION

2

C

"B"LOTTERYFOREDUCATION

3

D RECONCILIATION OF SALARIES AND TRAVEL

4

RussELL W. HINTON
STATE AUDITOR
(404) 656-2174

DEPARTMENT OF AUDITS AND ACCOUNTS
254 Washington Street. S. W.. Suite 214 Atlanta. Georgia 30334-8400
October 11, 2001

Honorable Roy E. Barnes, Governor

Members of the General Assembly of Georgia

Members of the State Board of Technical and Adult Education

Members of the Local Board of Directors

and

,

Honorable Michael D. Moye, President

Moultrie Technical College

Ladies and Gentlemen:

As part ofour audit ofthe statutory basis financial statements ofthe State ofGeorgia presented in the State ofGeorgia Report ofthe State Auditor, the general purpose financial statements ofthe State of Georgia presented in the State ofGeorgia Comprehensive Annual Financial Report, and the issuance of a Statewide Single Audit Report pursuant to the Single Audit Act Amendments, as of and for the year ended June 30, 2001, we have performed certain audit procedures at Moultrie Technical College. Accordingly, the financial statements and compliance activities of Moultrie Technical College were examined to the extent considered necessary in order to express an opinion as to the fair presentation of the financial statements contained in the foregoing documents and to issue reports on compliance and internal control as requited by the Single Audit Act Amendments of 1996.

This Management Report contains information pertinent to the financial and compliance activities of Moultrie Technical College as ofand for the year ended June 30, 2001. The particular information provided is enumerated in the Table of Contents.

This report is intended solely for the information and use ofmanagement and members ofthe Local Board ofDirectors ofMoultrie Technical College and is not intended to be and should not be used by anyone other than these specified parties.

~-~ectfully submitted,
~~

RWH:gp

State Auditor

SELECTED FINANCIAL INFORMATION

MOULTRIE TECHNICAL COLLEGE ANALYSIS OF CHANGES IN FUND BALANCE
BUDGET FUND YEAR ENDED JUNE 30, 2001

EXHIBIT"A"

FUND BALANCE - JULY 1, 2000
Reserved Surplus
ADDITIONS
Adjustments to Prior Year's Accounts Payable Excess of Funds Available over Expenditures
Exhibit "B" Exhibit "C" Prior Year's Checks Voided
DEDUCTIONS
Refunds to Grantors Federal Financial Assistance Georgia Department of Technical_ and Adult Education - Administrative Central Office
Reserved Fund Balance Carried Over from Prior Year as Funds Available
FUND BALANCE - JUNE 30, 2001
SUMMARY OF FUND BALANCE
Reserved Federal Financial Assistance For Refund to Grantor Agency Georgia Department of Technical and Adult Education - Administrative Central Office Other For Continuation of Program Inventories Prior Year Local.Funds
Surplus

"A" DEPARTMENT OF
TECHNICAL AND ADULT EDUCATION

"B" LOTTERY FOR
EDUCATION

$

252,952.98

0.00 $

0.00

$

252,952.98 $

0.00

$

26,720.80

227,530.52

$

0.00

4,963.69

$

259,215.01 $

0.00

$

2,807.74 $

0.00

103,063.73

$

105,871.47 $

0.00

$

406,296.52 $ ======o=.o=o=

$

3,831.64

9,356.32

13,509.97

232,000.00

109,590.96

$

368,288.89

38,007.63 $

0.00

$

406,296.52 $ _ _ _,;,o;.;;.oo~

- 1-

MOULTRIE TECHNICAL COLLEGE SCHEDULE OF FUNDS AVAILAEitE AND EXPENDITURES
COMPARED TO BUDGET BUDGET FUND
"A" DEPARTMENT OF TECHNICAL AND ADULT EDUCATION YEAR ENDED JUNE 30, 2001

EXHIBIT"B"

FUNDS AVAILABLE REVENUES
State Appropriation Federal Revenues Other Revenues Retained
CARRY-OVER FROM PRIOR YEAR Transfer from Reserved Fund Balance
EXPENDITURES Personal Services-Institutions operating Expenses-Institutions Capital Outlay Adult Literacy Grants Job Training Partnership Act
Excess of Funds Available over Expenditures

BUDGET

ACTUAL

VARIANCEFAVORABLE (UNFAVORABLE)

$ 4,836,652.00 $ 4,836,652.00 $
1,696,348.00 1,367,809.61 1,541,000.00 1,605,932.09
$ 8,074,000.00 $ 7,810,393.70 $

0.00 -328,538.39
64,932.09
-263,606.30

0.00

103,063.73

103,063,73

___ __ $ 8,074,000.00 $ 7,913,457.43 $

-160_,.5__42.57

. $ 5,258,175.50 $ 5,101,788.41 $

1,846,247.50 1,676,627.81

90,109.00

90,109.00

708,544.00

646,477.69

170,924.00

170,924.00

156,387.09 169,619.69
0.00 62,066.31
0.00

- - - - ' - - - - $ 8,074,000.00 $ 7,685,926.91 $

388,073.09

$ 227,530.52 $===22=7=,5=3=0=.5=2

-2-

MOULTRIE TECHNICAL COLLEGE SCHEDULE OF FUNDS AVAILABLE AND EXPENDITURES
COMPARED TO BUDGET BUDGET FUND
"B" LOTTERY FOR EDUCATION YEAR ENDED JUNE 30, 2001

EXHIBIT"C"

FUNDS AVAILABLE REVENUES
State Appropriation
EXPENDITURES Equipment-Technical Institutes
.Excess of Funds Available over Expenditures

BUDGET

ACTUAL

VARIANCEFAVORABLE (UNFAVORABLE)

$ 267,371.00 $ 267,371.00 $_ _ _ _..;.o..;.o~o

- - - - - - $ 267,371.00 $ 267,371.00 $

0.00

$ o.oo $=====o=.o=o

-3-

MOULTRIE TECHNICAL COLLEGE RECONCILIATION OF SALARIES AND TRAVEL
YEAR ENDED JUNE 30, 2001

EXHIBIT"D"

Totals per Annual Supplement
Accruals June 30, 2001 June 30, 2000

SALARIES

TRAVEL

$ 4,623,814.68 $

66,947.29

61,009.09 -36,049.64

$ 4,648,774.13 $==6.,..6,=94=7=.2=9

-4-