Management report, Middle Georgia Technical Institute, Warner Robins, Georgia, an organizational unit of the state of Georgia, year ended June 30, 1997

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MANAGEMENT REPORT MIDDLE GEORGIA TECHNICAL INSTITUTE
WARNER ROBINS, GEORGIA AN ORGANIZATIONAL UNIT OF THE STATE OF GEORGIA
YEAR ENDED JUNE 30, 1997
STATE OF GEORGIA DEPARTMENT OF AUDITS AND ACCOUNTS
254 WASHINGTON STREET
ATLANTA, GEORGIA 30334-8400

MIDDLE GEORGIA TECHNICAL INSTITUTE MANAGEMENT REPORT - TABLE OF CONTENTS -

LETTER OF TRANSMITTAL

SECTION I

SELECTED FINANCIAL INFORMATION

EXillBITS

A ANALYSIS OF CHANGES IN FUND BALANCE

BUDGET FUND

2

SCHEDULES OF FUNDS AVAILABLE AND EXPENDITURES

COMPARED TO BUDGET

BUDGET FUND

B

"A" DEPARTMENT OF TECHNICAL AND ADULT EDUCATION

3

C

"B" LOTTERY FOR EDUCATION

4

SECTION II AUDITEE'S RESPONSE TO PRIOR YEAR FINDINGS AND QUESTIONED COSTS SUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS

SECTION III CURRENT YEAR FINDINGS AND QUESTIONED COSTS SCHEDULE OF FINDINGS AND QUESTIONED COSTS

CLAUDE L. VICKERS
STATE AUDITOR
(404) 656-2174

DEPARTMENT OF AUDITS AND ACCOUNTS
254 Washington Street, S.w., Suite 214 Atlanta, Georgia 30334-8400
October 3, 1997

Honorable Zell Miller, Governor Members of the General Assembly of Georgia Members of the State Board of Technical and Adult Education Members of the Local Board of Directors
and Honorable Billy Edenfield, President Middle Georgia Technical Institute
Ladies and Gentlemen:
As part of our audit of the statutory basis financial statements of the State of Georgia presented in the Report ofthe State Auditor, the general purpose financial statements of the State of Georgia presented in the State ofGeorgia Comprehensive Annual Financial Report, and the issuance of a Statewide Single Audit Report pursuant to the Single Audit Act Amendments, as ofand for the year ended June 30, 1997, we have performed certain audit procedures at Middle Georgia Technical Institute. Accordingly, the financial statements and compliance activities ofMiddle Georgia Technical Institute were examined to the extent considered necessary in order to express opinion as to the fair presentation of the financial statements contained in the foregoing documents and to issue reports on compliance and internal control as required by the Single Audit Act Amendments of 1996.
This Management Report contains information pertinent to the financial and compliance activities of Middle Georgia Technical Institute as of and for the year ended June 30, 1997. The particular information provided is enumerated in the Table of Contents.
This report is intended solely for the use of management of Middle Georgia Technical Institute. However, this report is a matter of public record and its distribution is not limited.
Rea;~

CLV:jy

Claude L. Vickers State Auditor

SECTION I SELECTED FINANCIAL INFORMATION

FUND BALANCE - JUNE 30,1997
SUMMARY OF FUND BALANCE
Reserved Federal Financial Assistance For Other Inventories Live Work Projects Prior Year Local Funds Local Match
Surplus

$

216,494.68 $

0.00 $ ======2=16=,4=9=4=.6=8

$

15,598.90

50,452,50

22,137,53

125,696.59

2,602,99

6.17 $

$
-2-

216,494.68 $

$ 0.00

15,598.90 50,452,50 22,137,53 125,696,59
2,602.99 6.17

0,00 $ ======2=16=,4=9=4=.6:=8

MIDDLE GEORGIA TECHNICAL INSTITUTE SCHEDULE OF FUNDS AVAILABLE AND EXPENDITURES
COMPARED TO BUDGET BUDGET FUND
"A" DEPARTMENT OF TECHNICAL AND ADULT EDUCATION YEAR ENDED JUNE 30, 1997

EXHIBIT"B"

FUNDS AVAILABLE REVENUES
State Appropriations Federal Revenues Other Revenues Retained
CARRY-OVER FROM PRIOR YEAR Transfer from Reserved Fund Balance

BUDGET

ACTUAL

VARIANCE FAVORABLE (UNFAVORABLE)

$ 4,106,552.00 $ 4,106,552.00 $

1,115,268.00

1,027,028.07

2,200,707.00

1,600,327.99

$ 7,422,527.00 $ 6,733,908.06 $

0.00 -88,239.93 -600,379.01
-688,618.94

3,686.00

145,738.98

142,052.98

$ 7,426,213.00 $ 6,879,647.04 $ _ _......:.-5_46-'-,......:.56......:.5_.9~6

EXPENDITURES
Personal Services-I nstitutions Operating Expenses-Institutions Adult Literacy Grants

$ 4,129,044.00 $ 3,980,952.61 $

2,457,120.00

1,903,762.21

840,049.00

831,138.26

148,091.39 553,357.79
8,910.74

$ 7,426,213.00 $ 6,715,853.08 $ _ _...:.7_10-'-,...:.35...:.9...:.9.=..2

Excess of Funds Available over Expenditures

$ 163,793.96 $ ===1=6=3=,7=9==:3.=96=

-3-

MIDDLE GEORGIA TECHNICAL INSTITUTE SCHEDULE OF FUNDS AVAILABLE AND EXPENDITURES
COMPARED TO BUDGET BUDGET FUND
"B" LOTTERY FOR EDUCATION YEAR ENDED JUNE 30,1997

EXHIBIT"C"

FUNDS AVAILABLE REVENUES
State Appropriations

BUDGET

ACTUAL

VARIANCE FAVORABLE (UNFAVORABLE)

$ 6,195,513.00 $ 6,195,448.00 $

-6...;..5-'-.0_0

EXPENDITURES Equipment-Technical Institutes
Excess of Funds Available over Expenditures

- - - - - - $ 6,195,513.00 $ 6,195,448.00 $

65.00

$

0.00 $ ======0==:.0=0

-4-

SECTION II AUDITEE'S RESPONSE TO PRIOR YEAR FINDINGS AND QUESTIONED COSTS

MIDDLE GEORGIA TECHNICAL INSTITUTE AUDITEE'S RESPONSE
SUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS YEAR ENDED JUNE 30, 1997

PRIOR YEAR FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS

FINDING CONTROL NUMBER AND STATUS

836-94-04 836-96-01

Previously Reported Corrective Action Implemented Previously Reported Corrective Action Implemented

PRIOR YEAR FEDERAL AWARDS FINDINGS AND QUESTIONED COSTS

FINDING CONTROL NUMBER AND STATUS

836-95-04 836-96-01

Unresolved -See Corrective Action/Responses Previously Reported Corrective Action Implemented

CORRECTIVE ACTIONIRESPONSES

ALLOWABLE COSTS/COST PRINCIPLES Time and Attendance Records Not Utilized Job Training Partnership Act (CFDA No. 17.250) Vocational Education - Basic Grants to States (CFDA No. 84.048) Questioned Cost: $13,951.40 Finding Control Number 836-95-04

During the fiscal year, the Institute contacted the grantor agency regarding resolution of the fmding, however, an official resolution has not been received.

SECTION III CURRENT YEAR FINDINGS AND QUESTIONED COSTS

MIDDLE GEORGIA TECHNICAL INSTITUTE SCHEDULE OF FINDINGS AND QUESTIONED COSTS
YEAR ENDED JUNE 30, 1997
FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS
EMPLOYEE COMPENSATION Salary Overpayment Questioned Cost: $1,224.00 Finding Control Number: FA-836-97-01
For the year under review, a sample of twenty payroll transactions disclosed that Middle Georgia Technical Institute overpaid an employee in the amount of $1,224.00. The overpayment was the result of duplicate payment for work performed.
The Institute should implement internal control procedures to ensure duplicate payments are not made for work performed. Reimbursement of $1,224.00 should be secured from the employee and deposited to the Institute's Budget Fund.