Management report, Central Georgia Technical College, Macon, Georgia, an organizational unit of the state of Georgia, year ended June 30, 2001

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STATE OF GEORGIA
DEPARTMENT OF AUDITS AND ACCOUNTS

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MANAGEMENT REPORT
CENTRAL GEORGIA TECHNICAL COLLEGE MACON, GEORGIA
AN ORGANIZATIONAL UNIT OF THE STATE OF GEORGIA YEAR ENDED JUNE 30, 2001 RECEIVED
u D0CUMENTS Russell W. HMtbHBRARIES State Auditor
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CENTRAL GEORGIA TECHNICAL COLLEGE MANAGEMENT REPORT - TABLE OF CONTENTS -

LETTER OF TRANSMITTAL

SELECTED FINANCIAL INFORMATION

EXHIBITS

A ANALYSIS OF CHANGES IN FUND BALANCE

BUDGET FUND

1

SCHEDULES OF FUNDS AVAILABLE AND EXPENDITURES

COMPARED TO BUDGET

BUDGET FUND

B

"A" DEPARTMENT OF TECHNICAL AND ADULT EDUCATION

2

C

"B" LOTTERY FOR EDUCATION

3

RussELL W. H1NTON
STATE AUDITOR
(404) 656-2174

DEPARTMENT OF AUDITS AND ACCOUNTS
254 Washington Street. S.W., Suite 214 Atlanta. Georgia 30334-8400
November 21, 2001

Honorable Roy E. Barnes, Governor Members of the General Assembly of Georgia Members of the State Board of Technical and Adult Education Members of the Local Board of Directors
and Honorable Melton Palmer, Jr., President Central Georgia Technical College
Ladies and Gentlemen:
As part ofour audit ofthe statutory basis financial statements ofthe State ofGeorgia presented in the State ofGeorgia Report ofthe State Auditor, the general purpose financial statements ofthe State of Georgia presented in the State ofGeorgia Comprehensive Annual Financial Report, and the issuance of a Statewide Single Audit Report pursuant to the Single Audit Act Amendments, as of and for the year ended June 30,2001, we have performed certain audit procedures at Central Georgia Technical College. Accordingly, the financial statements and compliance activities of Central Georgia Technical College were examined to the extent considered necessary in order to express an opinion as to the fair presentation of the financial statements contained in the foregoing documents and to issue reports on compliance and internal control as required by the Single Audit Act Amendments of 1996.
This Management Report contains information pertinent to the financial and compliance activities of Central Georgia Technical College as of and for the year ended June 30, 2001. The particular information provided is enumerated in the Table of Contents.
This report is intended solely for the information and use ofmanagement and members ofthe Local Board ofDirectors ofCentral Georgia Technical College and is not intended to be and should not be used by anyone other than these specified parties.

RWH:gp

State Auditor

SELECTED FINANCIAL INFORMATION

CENTRAL GEORGIA TECHNICAL COLLEGE ANALYSIS OF CHANGES IN FUND BALANCE
BUDGET FUND YEAR ENDED JUNE 30. 2001

EXHIBIT"A"

FUND BALANCE - JULY 1. 2000
Reserved Surplus
ADDITIONS Adjustments to Prior Year's Accounts Payable Excess of Funds Available over Expenditures Exhibit "8" Exhibit "C"
DEDUCTIONS Unreserved Fund Balance (Surplus) Returned to Georgia Department of Technical and Adult Education - Administrative Central Office Year Ended June 30, 2000 Adjustments to Prior Year's Accounts Receivable Refunds to Grantors Federal Financial Assistance Georgia Department of Technical and Adult Education - Administrative Central Office Other Reserved Fund Balance Carried Over from Prior Year as Funds Available
FUND BALANCE - JUNE 30. 2001
SUMMARY OF FUND BALANCE Reserved Federal Financial Assistance For Continuation of Program For Refund to Granter Agency Georgia Department of Technical and Adult Education - Administrative Central Office Live Work Projects Local Grants and Contracts PnorYearLocalFunds
Surplus
- 1-

"A" DEPARTMENT OF
TECHNICAL AND ADULT EDUCATION

"B" LOTTERY FOR
EDUCATION

$

565,485.43

0.00 $

240.22

$

565,485.43 $

240.22

$

-1, 188.66 $

460,884.82

$

459,696.16 $

199.58
0.00 199.58

$

0.00 $

13,992.23

21.00 281.90

564451.76

$

578,746.89 $

$

446,434.70 $

240.22
240.22 199.58

$

-119.60

10,676.47 326,704.78
2,412.69 106,760.36

$

446,434.70

0.00 $

199.58

$

446 434.70 $ _ _ _ _19_9_.5_s

CENTRAL GEORGIA TECHNICAL COLLEGE SCHEDULE OF FUNDS AVAILABLE AND EXPENDITURES
COMPARED TO BUDGET BUDGET FUND
"A" DEPARTMENT OF TECHNICAL AND ADULT EDUCATION YEAR ENDED JUNE 30, 2001

EXHIBIT"B"

FUNDS AVAILABLE REVENUES
State Appropriation Federal Revenues Other Revenues Retained
CARRY-OVER FROM PRIOR YEAR Transfer from Reserved Fund Balance
EXPENDITURES Personal Services-Institutions Operating Expenses-Institutions Adult Literacy Grants
Excess of Funds Available over Expenditures

BUDGET

ACTUAL

VARIANCE FAVORABLE (UNFAVORABLE)

$ 10,370,730.00 $ 10,367,899.91 $

2,368,461.00

2,235,623.53

5,331,326.00 4,664,294.65

$ 18,070,517.00 $ 17,267,818.09 $

-2,830.09 -132,837.47 -667,031.35
-802,698.91

0.00

564,451.76

564,451.76

$ 18,070,517.00 $ 17,832,269.85 $ _ __:;;2.;:;.;38;.:.:,2:..;4:.;.7;.:.1.;:;.5

$ 11,392,471.74 $ 11,007,873.37 $

5,335,986.26

5,081,161.86

1,342,059.00 1,282,349.80

384,598.37 254,824.40
59,709.20

$ 18,070,517.00 $ 17,371,385.03 $ _ _..:;6.;;.99;.:.;_;13;.,;1.:.;.9;.;.7

$ 460,884.82 $-====4=60...,,=88_4,...8=2

-2-

CENTRAL GEORGIA TECHNICAL COLLEGE SCHEDULE OF FUNDS AVAILABLE AND EXPENDITURES
COMPARED TO BUDGET BUDGET FUND
"8" LOTTERY FOR EDUCATION YEAR ENDED JUNE 30. 2001

EXHIBIT"C"

FUNDS AVAILABLE REVENUES
State Appropriation
EXPENDITURES Equipment-Technical Institutes
Excess of Funds Available over Expenditures

BUDGET

ACTUAL

VARIANCEFAVORABLE (UNFAVORABLE)

$ 5761100.00 $ 576,100.00 $

0.00

$

5761100.00 $

____ 576,100.00 $

_0;._00_

$

o.oo $ ========o=.o=o