Management report, Heart of Georgia Technical Institute, Dublin, Georgia, an organizational unit of the state of Georgia, year ended June 30, 2000

STATE OF GEORGIA DEPARTMENT OF AUDITS AND ACCOUNTS
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MANAGEMENT REPORT HEART OF GEORGIA TECHNICAL INSTITUTE
DUBLIN,GEORGIA
AN ORGANIZATIONAL UNIT OF THE STATE OF GEORGIA YEAR ENDED JUNE 30, 2000
Russell W. Hinton State Auditor

HEART OF GEORGIA TECHNICAL INSTITUTE MANAGEMENT REPORT -TABLE OF CONTENTS-

LETTER OF TRANSMITTAL

SELECTED FINANCIAL INFORMATION

EXHIBITS

A ANALYSIS OF CHANGES IN FUND BALANCE

BUDGETFUND

1

SCHEDULESOFFUNDSAVAILABLEANDEXPENDITURES

COMPARED TO BUDGET

BUDGET FUND

B

"A" DEPARTMENT OF TECHNICAL AND ADULT EDUCATION

2

C

"B" LOTTERY FOR EDUCATION

3

w. RUSSELL

HINTON

STATE AUDITOR

(404) 656-2174

DEPARTMENT OF AUDITS AND ACCOUNTS
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400
August 30, 2000

Honorable Roy E. Barnes, Governor Members of the General Assembly of Georgia Members of the State Board of Technical and Adult Education Members of the Local Board ofDirectors
and Honorable Randall Peters, President Heart of Georgia Technical fustitute
Ladies and Gentlemen:
As part ofour audit ofthe statutory basis financial statements ofthe State ofGeorgia presented in the State ofGeorgia Report ofthe State Auditor, the general purpose financial statements ofthe State of Georgia presented in the State ofGeorgia Comprehensive Annual Financial Report, and the issuance of a Statewide Single Audit Report pursuant to the Single Audit Act Amendments, as of and for the year ended June 30, 2000, we have performed certain audit procedures at Heart ofGeorgia Technical fustitute. Accordingly, the financial statements and compliance activities of Heart of Georgia Technical fustitute were examined to the extent considered necessary in order to express an opinion as to the fair presentation of the financial statements contained in the foregoing documents and to issue reports on compliance and internal control as required by the Single Audit Act Amendments of 1996.
This Management Report contains information pertinent to the financial and compliance activities of Heart of Georgia Technical fustitute as of and for the year ended June 30, 2000. The particular information provided is enumerated in the Table of Contents.
This report is intended solely for the information and use ofmanagement and members ofthe Local Board ofDirectors ofHeart of Georgia Technical fustitute and is not intended to be and should not be used by anyone other than these specified parties.
Respectfully submitted,
q,.... CQ_ w .aj~
~ell W. Hinton State Auditor
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SELECTED FINANCIAL INFORMATION

HEART OF GEORGIA TECHNICAL INSTITUTE ANALYSIS OF CHANGES IN FUND BALANCE
BUDGET FUND YEAR ENDED JUNE 30, 2000

EXHIBIT"A"

FUND BALANCE - JULY 1, 1999
Reserved Surplus
ADDITIONS
Adjustments to Prior Year's Accounts Payable Excess of Funds Available over Expenditures
Exhibit"B" Exhibit "C" Prior Years Checks Voided
DEDUCTIONS
Unreserved Fund Balance (Surplus) Returned to Georgia Department of Technical and Adult Education - Administrative Central Office Year Ended June 30, 1999
Adjustments to Prior Year's Accounts Receivable
Refunds to Granters Federal Financial Assistance Georgia Department of Technical and Adult Education - Administrative Central Office Other
Reserved Fund Balance Carried Over from Prior Year as Funds Available
FUND BALANCE - JUNE 30, 2000

"A" DEPARTMENT OF
TECHNICAL AND ADULT EDUCATION

"B" LOTTERY FOR
EDUCATION

$

32,442.06

31699.82 $

0.00

$

36141.88 $

0.00

$

5,290.31

32,090.02

$

0.00

40.00

$

371420.33 $

0.00

$

3,699.82 $

985.25

0.00

547.19 79.87

321442.06

$

37 754.19 $

0.00

$

35,808.02 $ ======0=.0;,;;.0

SUMMARY OF FUND BALANCE
Reserved Federal Financial Assistance For Continuation of Program For Refund to Granter Agency Georgia Department of Technical and Adult Education - Administrative Central Office Live Work Projects PriorYearlocalFunds
Surplus

$

-1,522.63

65.89 5,667.37 27149.11

$

31,359.74

4 448.28 $ _ _ _ _ _~0:..:::.0~0

$

351808.02 $ ========o=.o=o

-1 -

HEART OF GEORGIA TECHNICAL INSTITUTE SCHEDULE OF FUNDS AVAILABLE AND EXPENDITURES
COMPARED TO BUDGET BUDGET FUND
"A" DEPARTMENT OF TECHNICAL AND ADULT EDUCATION YEAR ENDED JUNE 30, 2000

EXHIBIT"B"

BUDGET

ACTUAL

VARIANCEFAVORABLE (UNFAVORABLE)

FUNDS AVAILABLE

REVENUES

State Appropriation Federal Revenues Other Revenues Retained

$

5,996,375.00 $

5,945,136.29 $

1,380,271.00

1,208,629.60

2,207,418.00

1,529,192.93

-51,238.71 -171,641.40 -678,225.07

$

9,584,064.00 $

8,682,958.82 $

-901, 105.18

CARRY-OVER FROM PRIOR YEAR

Transfer from Reserved Fund Balance

0.00

32,442.06

32,442.06

EXPENDITURES
Personal Services-Institutions Operating Expenses-Institutions Adult Literacy Grants Capital Outlay

$

9,584,064.00 $

8,715,400.88 $ - - - --8-68',6-63-.1-2

$

5,596,694.00 $

5,117,309.46 $

3,018,913.00

2,696,556.28

958,457.00

859,445.12

10,000.00

10,000.00

479,384.54 322,356.72
99,011.88 0.00

$

9,584,064.00 $

8,683,310.86 $ - - - -9-00',7-53-.1-4

Excess of Funds Available over Expenditures

$

32,090.02 $ ===3=2=,0=9=0.=0=2

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HEART OF GEORGIA TECHNICAL INSTITUTE SCHEDULE OF FUNDS AVAILABLE AND EXPENDITURES
COMPARED TO BUDGET BUDGET FUND
"B" LOTTERY FOR EDUCATION YEAR ENDED JUNE 30, 2000

EXHIBIT"C"

FUNDS AVAILABLE
REVENUES
State Appropriation Other Revenues Retained

BUDGET

ACTUAL

VARIANCEFAVORABLE (UNFAVORABLE)

$

1,561,036.00 $

561,030.20 $

-1,000,005.80

2,673,671.00

2,673,671.00

0.00

$

4,234,707.00 $

3,234,701.20 $

-1,000,005.80

EXPENDITURES Equipment-Technical Institutes

$

4,234,707.00 $

3,234,701.20 $ _ _1.:.!,o.:.;o:..:o~,o:..:0-=-5:..:8.:..o

Excess of Funds Available over Expenditures

$

o.oo $ =====o=.o=o

-3-