Gwinnett Technical College, Lawrenceville, Georgia, independent accountant's report on applying agreed-upon procedures for the fiscal year ended June 30, 2008

STATE OF GEORGIA DEPARTMENT OF AUDITS AND ACCOUNTS
I
GWINNETT TECHNICAL COLLEGE LAWRENCEVILLE, GEORGIA
INDEPENDENT ACCOUNTANTS REPORT ON APPLYING AGREED-UPON PROCEDURES
FOR THE FISCAL YEAR ENDED JUNE 30, 2008
Russell W. Hinton State Auditor

GWINNETT TECHNICAL COLLEGE - TABLE OF CONTENTS -

INDEPENDENT ACCOUNTANT'S REPORT ON APPLYING AGREED-UPON PROCEDURES

EXHIBITS

A SUMMARY BUDGET COMPARISON AND SURPLUS ANALYSIS REPORT

1

B STATEMENT OF PROGRAM REVENUES AND EXPENDITURES BY FUNDING

SOURCE COMPARED TO BUDGET

2

RUSSELL W. HINTON
STATE AUDITOR
(404) 656-2174

DEPARTMENT OF AUDITS AND ACCOUNTS
270 Washington Street, S.W., Suite 1-156 Atlanta, Georgia 30334-8400
December 2, 2008

Members of the State Board Technical and Adult Education Members ofthe Local Board ofDirectors
and Honorable Sharon Bartels, President Gwinnett Technical College
Independent Accountant's Report on Applying Agreed-Upon Procedures
Ladies and Gentlemen:
We have performed the procedures enumerated below, which were agreed to by the College and the Administrative Central Office (Oversight Unit) ofthe Department ofTechnical and Adult Education, solely to assist you in assessing the accuracy ofthe annual financial statement information reported to the Administrative Central Office by the College for inclusion in the State of Georgia's Comprehensive Annual Financial Report (CAFR) and Single Audit Report; and to assist you in assessing the accuracy of budget basis information provided in the Summary Budget Comparison and Surplus Analysis Report and Statement ofProgram Revenues and Expenditures by Funding Source Compared to Budget, which is attached as Exhibits A and B, respectively. Gwinnett Technical College's management is responsible for the financial information reported to the Administrative Central Office ofthe Department of Technical and Adult Education. This agreedupon procedures engagement was conducted in accordance with attestation standards established by the American Institute ofCertified Public Accountants. The sufficiency ofthese procedures is solely the responsibility of the parties specified in this report. Consequently, we make no representation regarding the sufficiency of the procedures described below either for the purpose for which this report has been requested or for any other purpose.
1. Review selected balance sheet items reported on the annual financial statement worksheets (cash, accounts receivable, accounts payable, deferred revenues, net assets). Confirm that these items have adequate supporting documentation and are properly reconciled to the College's general ledger.
We did not note any exceptions as a result of our procedures.

2. Obtain the College's GAAP basis worksheets for Statement ofNet Assets and Statement of Revenues, Expenses and Changes in Net Assets (SRECNA) information that was submitted for inclusion in the State's CAFR and Single Audit. Utilizing test scripts, confirm that financial information presented in these worksheets properly support activity reported in the College's accounting records.
We did not note any exceptions as a result of our procedures.
3. Obtain the College's worksheets for financial statement note disclosure information submitted for inclusion in the State's CAFR and Single Audit. Utilizing notes worksheets and other supporting documentation confirm that note disclosures related to Cash, Investments, Accounts Receivable, Capital Assets, Long-Term Debt, Lease Obligations and Retirement Plans have been properly reported.
We did not note any exceptions as a result of our procedures.
4. Review the College's year end GAAP basis journal entries. Obtain documentation for GAAP journal entries and confirm that the entries were posted to the College's annual financial statement worksheets.
We did not note any exceptions as a result of our procedures.
5. Confirm that State Appropriation revenues, receivables and remittances ofprior year surplus balances have been properly recorded in the College's financial records. Prior year surplus balances should be netted against State Appropriation revenues in the GAAP basis financial statements; however, prior year surplus balances should be reflected as fund balance adjustments on the Budget basis financial statements.
We did not note any exceptions as a result of our procedures.
6. Obtain listing ofwrite-offrequests for accounts receivable less than $3,000.00 for fiscal year 2008. Confirm that these write-off requests have been approved by the State Accounting Officer and have been posted to the College's financial statements.
We did not note any exceptions as a result of our procedures.
7. Verify that the listing ofsalaries, travel, and professional services reported to the Department of Audits is in accordance with O.C.G.A. 50-6-27 reconciles to amounts recorded in the College's financial statements.
We did not note any exceptions as a result of our procedures.

8. Review the year end Budgetary Statements including the Summary Budget Comparison and Surplus Analysis Report (Exhibit A) and Statement ofProgram Revenues andExpenditures by Funding Source Compared to Budget (Exhibit B). Confirm that budget information presented in these statements supports activity reported in the College's accounting records and determine if any budget overexpenditures exist.
We did not note any exceptions as a result of our procedures.
9. Obtain documentation for Budget basis reserves reported by the College on the Summary Budget Comparison andSurplus Analysis Report (Exhibit A). Confirm that the reserves are properly documented, valid and appropriate.
We did not note any exceptions as a result of our procedures.
10. Review the H.O.P.E. Scholarship Program reconciliation between the College and the Georgia Student Finance Commission. Confirm that information reported to the Georgia Student Finance Commission has been reconciled with H.O.P.E. Scholarship activity reported on the College's financial records.
We did not note any exceptions as a result of our procedures.
11. Review the Schedule of Expenditures of Federal Awards information submitted by the College for inclusion in the Statewide Single Audit. Confirm that the information is properly presented and supported by the College's accounting records.
We did not note any exceptions as a result of our procedures.
12. Review capital asset records to ensure that (1) subsidiary ledgers are appropriately reconciled to the ledgers, (2) capitalization thresholds are being properly followed, and (3) a complete annual physical equipment inventory is being conducted and that issues noted during the physical inventory are being properly addressed by management.
We did not note any exceptions as a result of our procedures.
13. Review bank reconciliations during the year under review to ensure that management is preparing them timely and that reconciling items are being addressed by management timely and in an appropriate manner.
We did not note any exceptions as a result of our procedures.
These agreed-upon procedures do not constitute an audit of the financial statements or any part thereof, the objective ofwhich is to express an opinion on the fin::mcial statements or a part thereof. Accordingly, we do not express such an opinion. Had we performed additional procedures, other matters might have come to our attention that would have been reported to you.

This report is intended solely for the information and use of the specified users listed above and is not intended to be and should not be used by anyone other than these specified parties.
Respectfully submitted,
~ J. -A~ _00 l.\). ~
RL~nton, CPA, CGFM
State Auditor
RWH:as

EXHIBITS

GWINNETT TECHNICAL COLLEGE SUMMARY BUDGET COMPARISON AND SURPLUS ANALYSIS REPORT
YEAR ENDED JUNE 30, 2008

EXHIBIT"A"

REVENUES State Appropriation State General Funds Federal Funds Other Funds Total Revenues
CARRY-OVER FROM PRIOR YEAR Transfer from Reserved Fund Balance Total Funds Available
EXPENDITURES
Adult Literacy Technical Education
Total Expenditures Excess of Funds Available over Expenditures
FUND BALANCE JULY 1
Reserved
ADJUSTMENTS
Prior Year Receivables/Revenues Prior Year Reserved Fund Balance Included in Funds Available FUND BALANCE JUNE 30

BUDGET

ACTUAL

VARIANCEFAVORABLE (UNFAVORABLE)

$ 16,009,595.00 $ 16,009,595.00 $

2,373,093.09

2,195,612.22

13,137,900.60

11,708,566.72

$ 31,520,588.69 $ 29,913,773.94 $

0.00 -177,480.87 -1,429,333.88
-1,606,814.75

0.00

4,403,369.58

$ 31,520,588.69 $ 34,317,143.52 $

4,403,369.58 2,796,554.83

$

2,077,788.50 $ 2,044,993.24 $

29,442,800.19

27,355,492.06

$ 31,520,588.69 $ 29,400,485.30 $

$

0.00 $ 4,916,658.22 $

32,795.26 2,087,308.13
2,120,1 03.39
4,916,658.22

4,457,065.78

-138,051.44 -4,403,369.58
$ 4,832,302.98

SUMMARY OF FUND BALANCE
Reserved Continuing Education Live Works Projects PriorYearLocaiFunds Technology Fees Uncollectible Accounts Receivable
Total Reserved
Unreserved Surplus
Total Fund Balance

$

408,923.79

39,767.44

3,345,048.40

1 ,011,054.37

27,507.98

$ 4,832,301.98

1.00

$ 4,832,302.98

- 1-

GWINNETI TECHNICAL COLLEGE STATEMENT OF PROGRAM REVENUES AND EXPENDITURES BY FUNDING SOURCE COMPARED TO BUDGET
BUDGET FUND YEAR ENDED JUNE 30, 2008

Adult Literacy State Appropriation State General Funds Federal Funds Other Funds
Total AduR Literacy

Original Aeeroeriation

Final Budget

Current Year Revenues

Funds Available Comeared to Budget

Prior Year Car!Jl-Over

Total Funds Available

Variance Positive {N!!!Ietive}

$

744,645.00

1,164,198.50

168945.00

744,645.00 1,164,198.50
168 945.00

$

2,077,788.50 $

2 077 788.50

744,645.00 $ 1,164,183.87
134 254.31
2,043,083.18

349.68 $ 1,111.23
0.00
1,480.91 $

744,994.68 $ 1,165,295.10
134,254.31
2,044,544.09 $

349.68 1,096.80 -34,690.69
-33244.41

Technical Education State Appropriation State General Funds Federal Funds Other Funds
Total Technical Education
Grand Totals -All Programs

15,444,900.82 $ 1,121,367.00 12 681,674.57
29 247 942.39 $

15,264,950.00 $ 1,208,894.59
12 968,955.60
29 442 800.19

15,264,950.00 $ 1,031,428.35 11 574 312.41
27 870,690.76

0.00 $ 25,514.68 4 376 394.01
4 401.908.67 $

15,264,950.00 $ 1,056,943.01
15,950,706.42
32 272,599.43

0.00 -151,951.58 2,981,750.82
2,829. 799.24

$

31,325,730.89 $

31,520,588.69 $

29,913,773.94 $

4,403,369.58 $ 34,317,143.52 $ 2,796,554.83

-2-

EXHIBIT"B"

5!e!nditures Com(!!!red to Budget

Variance

Positive

Actual

(Negative)

Actual Funds Available
Over/(Under)
Expenditures

Prior Period Adjustments

Other Adjustments

Program Fund
Balances

Transfers

Program Fund Balances

Reserve

Surolus

Total Fund Balance

$

745,833.56

1,164,905.37

134,254.31

$ 2,044,993.24 $

1,188.58 $ -706.87
34,690.69
32,795.26

838.88 $ 389.73
0.00
-449.15

-327.23 -644.84
0.00
-972.07 $

0.00 0.00 0.00
0.00 $

1,166.11 -255.11 0.00

1,166.11 $ 255.11 0.00

1,421.22 $ 1,421.22 $

0.00 $

0.00 $

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00 $

0.00

0.00

15,284,949.00 1,005,337.13 11 085 205.93
$ 27 355.492.06

1.00 $ 203,557.46 1 883 749.67
2 087 308.13

1.00 $ 51,605.88 4,865,500.49

0.00 -51,492.15 -85 587.22

4 917107.37 $ -137 079.37

0.00 $

1.00 $

0.00 $

0.00 $

113.73

0.00

0.00

0.00

26 301.95

4 806,215.22 -1,421.22

4,804, 794.00

26,188.22

4,806,216.22

-1,421.22 $ 4,804,794.00 $

1.00 $

1.00

0.00

0.00

0.00

4,804, 794.00

1.00 4,804?95.00

$ 29,400,485.30 $ 2,120,103.39 $ 4,916,658.22 $ -138,051.44 $ 26,188.22 $ 4,804?95.00 $

0.00 $ 4,804,794.00 $

1.00 $ 4,804,795.00

Unexpendable Reserves Uncollectible Accounts Receivable

27,507.98 $ 4 832 302.98

3