Management report, Columbus Technical College, Columbus, Georgia, an organizational unit of the state of Georgia, year ended June 30, 2002

r ', STATE OF ,GE'<:)RGI-A

...

'

' -

V



.,,,.



~

DEPART-MENT OF AUDITS AND ACCOUNTS,

. -

'

.

\

...!

-g ~

~-

~

-

.

.,~

MANAGEMENT REPORT

~

COLUMBUS TECHNICALCQLLEGE

.

.

'

.... - .

:II

w COLUMBUS, GEORGIA.,-.-. _,

':fa

AN ORGANIZATIONAL UNIT Of THE STATE ;OF GEORGIA-:~'

r

.,_. YEAR ENDED JUNE 30, 2002

~

-I -

-

Russell W. Hinton ...

-)

I

. State Auditor

tit

a~ .

- - . '

COLUMBUS TECHNICAL COLLEGE MANAGEMENT REPORT -TABLE OF CONTENTS-

LETTER OF TRANSMITTAL

SELECTED FINANCIAL INFORMATION

EXHIBITS

A ANALYSIS OF CHANGES IN FUND BALANCE

BUDGETFUND

1

B SCHEDULEOFFUNDSAVAILABLEANDEXPENDITURES

COMPARED TO BUDGET

BUDGET FUND

"A" DEPARTMENT OF TECHNICAL AND ADULT EDUCATION

2

C RECONCILIATION OF SALARIES AND TRAVEL

3

RussE1.L \V. Hl'liTO~
STATE AUDITOR
(404) 656-2174

DEPARTMENT OF AUDITS AND ACCOUNTS
254 Washington Street. S W. Su11c 214
Atlanta, Georgia 30334-8400
November 4, 2002

Honorable Roy E. Barnes, Governor Members of the General Assembly of Georgia Members of the State Board of Technical and Adult Education Members of the Local Board of Directors
and Honorable J. Robert Jones, President Columbus Technical College

Ladies and Gentlemen:

As part ofour audit ofthe statutory basis financial statements ofthe State ofGeorgia presented in the State of Georgia Report of the State Auditor, the financial statements of the State of Georgia presented in the State ofGeorgia Comprehensive Annual Financial Report, and the issuance of a Statewide Single Audzt Report pursuant to the Single Audit Act Amendments, as of and for the year ended June 30, 2002, we have performed certain audit procedures at Columbus Technical College. Accordingly, the financial statements and compliance activities ofColumbus Technical College were examined to the extent considered necessary in order to express an opinion as to the fair presentation ofthe financial statements contained in the foregoing documents and to issue reports on compliance and internal control as required by the Single Audit Act Amendments of 1996.

This Management Report contains information pertinent to the financial and compliance activities of

Columbus Technical College as of and for the year ended June 30, 2002. The particular information

provided is enumerated in the Table of Contents.



This report is intended solely for the information and use ofmanagement and members ofthe Local Board ofDirectors of Columbus Technical College and is not intended to be and should not be used by anyone other than these specified parties.

Respectfully submitted,
~~

RWH:as

SELECTED FINANCIAL INFORMATION

COLUMBUS TECHNICAL COLLEGE ANALYSIS OF CHANGES IN FUND BALANCE
BUDGET FUND
YEAR ENDED JUNE 30, 2002

EXHIBIT"A"

FUND BALANCE - JULY 1, 2001
Reserved Surplus
ADDITIONS AdJustments to Prior Year's Contracts and Accounts Payable Excess of Funds Available over Expenditures Exh1b1t "B"
DEDUCTIONS Unreserved Fund Balance (Surplus) Returned to Georgia Department of Technical and Adult Education - Admin1strat1ve Central Office
Year Ended June 30, 2001
Adjustments to Prior Year's Accounts Receivable
Refunds to Grantors Federal Financial Assistance Georgia Department of Technical and Adult Education - Administrative Central Office Other
Reserved Fund Balance Camed Over from Pnor Year as Funds Available
FUND BALANCE - JUNE 30, 2002
SUMMARY OF FUND BALANCE Reserved Live Work Proiects PnorYearLocalFunds Pnvate Grant
Surplus
- 1-

"All DEPARTMENT OF
TECHNICAL AND ADULT EDUCATION

"B" LOTTERY FOR
EDUCATION

$

139,755.16

42972 $

2 888 14

$

140 184 88 $

2 888 14

$

1,334.64

128,650.48

$

129,985 12

$

42972 $

2,888 14

192 73

652 97 1,892.37

137.209 82

$

140 377 61 s

2.888 14

$

129.792 39 $======0..0.~0

$

37,639.76

17.335 94

74 816 69

$

129,792 39

ooo s _ _ _ _ _---=-o~o.:::..o

$

129,792 39 $=====-==o,;;;o~o

COLUMBUS TECHNICAL COLLEGE SCHEDULE OF FUNDS AVAILABLE AND EXPENDITURES
COMPARED TO BUDGET BUDGET FUND
"A" DEPARTMENT OF TECHNICAL AND ADULT EDUCATION YEAR ENDED JUNE 30. 2002

EXHIBIT"B"

FUNDS AVAILABLE REVENUES
State Appropriation Federal Revenues Other Revenues Retained
CARRY-OVER FROM PRIOR YEAR Transfer from Reserved Fund Balance

BUDGET

ACTUAL

VARIANCEFAVORABLE (UNFAVORABLE)

$ 7,634,936.00 $ 7,634,936.00 $

1,774,119.00

1,151,741.23

4,302,663.00

4,109,895 47

$ 13,711,718.00 $ 12,896,572 70 $

000 -622,377.77 -192,767 53
-815,145 30

0 00

137.209 82

137,209.82

S 13,711,718 00 $ 13,033,782.52 $ _ _ _-6.;._7_7.;...,9_3_5_48c....

EXPENDITURES
Personal Services - Institutions Operating Expenses - Institutions Capital Outlay

$ 10,004,446 00 S 3,524,957.00 182,315 00

9,884,11643 $ 2,838,700.61
182,315 00

120,329.57 686,256.39
000

$ 13,711,718 00 $ 12,905,132.04 $ _ _ _80_6""'-,5_8_5.;_9..;_6

Excess of Funds Available over Expenditures

s

128,650.48 S====12=8=.6=5=0~4;::;,8

-2-

COLUMBUS TECHNICAL COLLEGE RECONCILIATION OF SALARIES AND TRAVEL
YEAR ENDED JUNE 30, 2002

EXHIBIT"C"

Totals per Annual Supplement
Accruals June 30, 2001 June 30, 2002
Compensated Absences June 30, 2001 June 30, 2002

SALARIES

TRAVEL

$

8,124,910.62 $ 76,745.11

-48,920.84 62,515.10

-565,784.52 558,742.70

$

8,131,46306 $ 76,745.11

-3-