Management report, Carroll Technical Institute, Carrollton, Georgia, an organizational unit of the state of Georgia, year ended June 30, 1999

Aioo
'It\ \}ti
t:, lG\'\1>-qq
MANAGEMENT REPORT CARROLL TECHNICAL INSTITUTE
CARROLLTON,GEORGIA ' AN ORGANIZATIONAL UNIT OF THE STATE OF GEORGIA l~-----YE-AR_E_ND_E_o_JU_N_ E 3_0_,1-9-99_ _ _ _ _/
STATE OF GEORGIA DEPARTMENT OF AUDITS AND ACCOUNTS
254 WASHINGTON STREET ATLANTA, GEORGIA 30334-8400

CARROLL TECHNICAL INSTITUTE MANAGEMENT REPORT -TABLE OF CONTENTS-

LETTER OF TRANSMITTAL

SELECTED FINANCIAL INFORMATION

EXHIBITS

A ANALYSIS OF CHANGES IN FUND BALANCE

BUDGETFUND

1

SCHEDULESOFFUNDSAVAILABLEANDEXPENDITURES

COMPARED TO BUDGET

BUDGET FUND

B

"A" DEPARTMENT OF TECHNICAL AND ADULT EDUCATION

2

C

"B" LOTTERY FOR EDUCATION

3

D RECONCILIATION OF SALARIES AND TRAVEL

4

RussELL W. HINTON
STATE AUDITOR
(404) 656-2174

DEPARTMENT OF AUDITS AND ACCOUNTS
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400
September 23, 1999

Honorable Roy E. Barnes, Governor Members ofthe General Assembly of Georgia Members of the State Board of Technical and Adult Education Members of the Local Board ofDirectors
and Honorable Janet Ayers, President Carroll Technical Institute
Ladies and Gentlemen:
As part ofour audit of the statutory basis financial statements of the State of Georgia presented in the State of Georgia Report of the State Auditor, the general purpose financial statements of the State of Georgia presented in the State ofGeorgia Comprehensive Annual Financial Report, and the issuance of a Statewide Single Audit Report pursuant to the Single Audit Act Amendments, as of and for the year ended June 30, 1999, we have performed certain audit procedures at Carroll Technical Institute. Accordingly, the financial statements and compliance activities of Carroll Technical Institute were examined to the extent considered necessary in order to express an opinion as to the fair presentation of the :financial statements contained in the foregoing documents and to issue reports on compliance and internal control as required by the Single Audit Act Amendments of 1996.
This Management Report contains information pertinent to the financial and compliance activities of Carroll Technical fustitute as of and for the year ended June 30, 1999. The particular information provided is enumerated in the Table of Contents.
This report is intended solely for the information and use ofmanagement and members ofthe Local Board ofDirectors of Carroll Technical fustitute and is not intended to be and should not be used by anyone other than these specified parties.
Respectfully submitted,

RWH:gp

~t<l-~
Russell W. Hinton State Auditor

SELECTED FINANCIAL INFORMATION

CARROLL TECHNICAL INSTITUTE ANALYSIS OF CHANGES IN FUND BALANCE
BUDGET FUND YEAR ENDED JUNE 30.1999

EXHIBIT "A"

FUND BALANCE - JULY 1, 1998
Reserved Surplus
ADDITIONS
Adjustments to Prior Year's Accounts Payable Excess of Funds Available over Expenditures
Exhibit"B"
DEDUCTIONS
Unreserved Fund Balance (Surplus) Returned to Georgia Department of Technical and Adult Education - Administrative Central Office Year Ended June 30, 1998
Adjustments to Prior Year's Accounts Receivable Refunds to Granters
Georgia Department of Technical and Adult Education - Administrative Central Office Federal Financial Assistance
Reserved Fund Balance Carried Over from Prior Year as Funds Available

"A"
DEPARTMENT OF TECHNICAL AND ADULT EDUCATION

"B" LOTTERY FOR
EDUCATION

TOTAL

$

192,243.14

71303.81 $

$

1991546.95 $

$
197.25
197.25 $

192,243.14 71501.06
199z744.20

$

648.38 $

1081526.07

$

1091174.45 $

93.57 $ 93.57 $

741.95 1081526.07 1091268.02

$

7,303.81 $

514.93

260.91

1301041.35

$

1381121.00 $

197.25 $

7,501.06 514.93

197.25 $

260.91 1301041.35 1381318.25

FUND BALANCE - JUNE 30, 1999

$

170,600.40 $

93.57 $ ====17=01=69=3=.9=7

SUMMARY OF FUND BALANCE
Reserved Federal Financial Assistance For Refund to Georgia Department of Technical and Adult Education - Administrative Central Office $ Inventories Live Work Projects
Surplus

26.09 61,940.88 108,076.54
556.89

$ $ _ _ _ _9_3_.5__7

26.09 61,940.88 108,076.54
650.46

$

170,600.40 $

93.57 $ ====17=0,=69=3=.9=7

-1 -

CARROLL TECHNICAL INSTITUTE SCHEDULE OF FUNDS AVAILABLE AND EXPENDITURES
COMPARED TO BUDGET BUDGET FUND
"A" DEPARTMENT OF TECHNICAL AND ADULT EDUCATION YEAR ENDED JUNE 30, 1999

EXHIBIT "B"

FUNDS AVAILABLE REVENUES
State Appropriations Federal Revenues Other Revenues Retained
CARRY-OVER FROM PRIOR YEAR Transfer from Reserved Fund Balance

BUDGET

ACTUAL

VARIANCEFAVORABLE (UNFAVORABLE)

$ 6,796,168.00 $
1,210,472.00 2,831,882.00
$ 10,838,522.00 $

6,796,168.00 $
949,317.42 2,273,026.14
10,018,511.56 $

0.00 -261, 154.58 -558,855.86
-820,010.44

0.00

130,041.35

130,041.35

EXPENDITURES
Personal Services-Institutions Operating Expenses-Institutions Adult Literacy Grants Job Training Partnership Act

$ 10,838,522.00 $ 10,148,552.91 $ - - - ---68-9,'96-9-.0-9

$ 6,725,571.00 $ 3,201,115.00 758,254.00 153,582.00

6,599,839.17 $ 2,630,059.91
693,353.34 116,774.42

125,731.83 571,055.09
64,900.66 36,807.58

Excess of Funds Available over Expenditures

$ 10,838,522.00 $ 10,040,026.84 $ - - - - -79-8,'4-95-.1-6

$

108,526.07 $ ======10=8=,5=2=6.=07=

-2-

CARROLL TECHNICAL INSTITUTE SCHEDULE OF FUNDS AVAILABLE AND EXPENDITURES
COMPARED TO BUDGET BUDGET FUND
"B" LOTTERY FOR EDUCATION YEAR ENDED JUNE 30, 1999

EXHIBIT"C"

FUNDS AVAILABLE REVENUES
State Appropriations

BUDGET

ACTUAL

VARIANCEFAVORABLE (UNFAVORABLE)

$ 33,000.00 $ 33,ooo.oo $ _ _ _ ____,;_o~.o.;_o

EXPENDITURES Equipment-Technical Institutes

$

33,000.00 $

33,000.00 $ _ _ _ _ _0.;_;..;..00;;_

Excess of Funds Available over Expenditures

$

0.00 $ ========0=00=

-3-

CARROLL TECHNICAL INSTITUTE RECONCILIATION OF SALARIES AND TRAVEL
,YEAR ENDED JUNE 30, 1999

EXHIBIT "D"

Totals per Annual Supplement
Accruals June 30, 1999 June 30, 1998

SALARIES

TRAVEL

$ 5,850,856.91 $

85,100.99

27,746.40 -42,192.57

$ 5,836.41o.74 $ ====8=5'=1o=o=.9=9

-4-