East Central Technical College, Fitzgerald, Georgia, independent accountant's report on applying agreed-upon procedures for the fiscal year ended June 30, 2006

EAST CENTRAL TECHNICAL COLLEGE
- TABLE OF CONTENTS -
INDEPENDENT ACCOUNTANT'S REPORT ON APPLYING AGREED-UPON PROCEDURES EXHIBIT
A BUDGET COMPARISON AND SURPLUS ANALYSIS REPORT

RUSSELLW. HINTON
STATE AUDITOR
(404) 656-2174

DEPARTMEONF TAUDITASND ACCOUNTS
270 Washington Street, S.W., Suite 1-156 Atlanta, Georgia 30334-8400
November 8,2006

Members of the State Board Technical and Adult Education Members of the Local Board of Directors
and Honorable Ray Perren, President East Central Technical College
Independent Accountant's Report on Applyinn Agreed-Upon Procedures
Ladies and Gentlemen:
We have performed the procedures enumerated below, which were agreed to by the College and the Administrative Central Office (Oversight Unit) of the Department of Technical and Adult Education, solely to assist you in assessing the accuracy of the annual financial statement information reported to the Administrative Central Office by the College for inclusion in the State's Comprehensive Annual Financial Report (CAFR) and Single Audit Report; and to assist you in assessing the accuracy of budget basis information provided in the Budget Comparison and Surplus Analysis Report, which is attached as Exhibit A. This agreed-upon procedures engagement was conducted in accordance with attestation standards established by the American Institute of Certified Public Accountants. The sufficiency of these procedures is solely the responsibility of the parties specified in this report. Consequently, we make no representation regarding the sufficiency of the procedures described below either for the purpose for which this report has been requested or for any other purpose.
1. Review selected balance sheet items reported on the annual financial statement worksheets (cash, accounts receivable, accounts payable, deferred revenues, net assets). Confirm that these items have adequate supporting documentation and are properly reconciled to the College's general ledger.
Bank reconciliations dated June 30, 2006, contained reconciling items which date to fiscal year 2004 that were not corrected in a timely manner. The reconciliations for the CBC Hope Grant Account and the CBC Payroll Account contained reconciling items of $2,515.85 and $1,028.97 respectively, which were determined to be interest earned on the bank statement but not accounted for on the general ledger. The reconciliation for the CBC Pel1 Grant Account contained a reconciling item of $4,442.57 which represents checks that were recorded on the general ledger twice.

At June 30,2006, the Outstanding Accounts Payable listing for a general ledger account contained numerous reconciling items which date back to fiscal year 2002. These items should be corrected in the accounts payable subsidiary module and/or the general ledger in a timely manner.
2. Obtain the College's GAAP basis worksheets for Statement of Net Assets and Statement of Revenues, Expenses and Changes in Net Assets (SRECNA) information that was submitted for inclusion in the State's CAFR and Single Audit. Utilizing test scripts, confirm that financial information presented in these worksheets properly support activity reported in the College's accounting records.
Technical College personnel required extensive assistance from auditors in preparation of materially correct GAAP basis financial statements.
3. Obtain the College's worksheets for financial statement note disclosure information submitted for inclusion in the State's CAFR and Single Audit. Utilizing notes worksheets and other supporting documentation confirm that note disclosures related to Cash, Investments, Accounts Receivable, Capital Assets, Long-Term Debt, Lease Obligations and Retirement Plans have been properly reported.
A $230.25 coding error was noted while reconciling the financial statement note disclosure amount for contributions to the Teachers Retirement System to the documentation provided by the Technical College personnel.
4. Review the College's year end GAAP basis journal entries. Obtain documentation for GAAP journal entries and confirm that the entries were posted to the College's annual financial statement worksheets.
Technical College personnel required extensive assistance from auditors in preparation of GAAP basis journal entries.
5. Confirmthat State Appropriation revenues, receivables and remittances of prior year surplus balances have been properly recorded in the College's financial records. Prior year surplus balances should be netted against State Appropriation revenues in the GAAP basis financial statements; however, prior year surplus balances should be reflected as fund balance adjustments on the Budget basis financial statements.
We did not note any exceptions as a result of our procedures.
6. Obtain listing of write-off requests for accounts receivable less than $3,000.00 for fiscal year 2006. Confirm that these write-off requests have been approved by the State Accounting Officer and have been posted to the College's financial statements.
We did not note any exceptions as a result of our procedures.

7. Verify that the listing of salaries, travel, and per diem and fees reported to the Department of Audits is in accordance with O.C.G.A. 50-6-27 reconciles to amounts recorded in the College's financial statements.
Variances in salaries and per diem and fees of $1,056.61 and $5,795.70 respectively, were noted between amounts reported to the Department of Audits in accordance with O.C.G.A. 50-6-27 to amounts recorded in the Technical College's financial statements.
8. Review the year end Budget Comparison and Surplus Analysis Report (Exhibit A). Confirm that budget information presented in this Report supports activity reported in the College's accounting records and determine if any budget overexpenditures exist.
Technical College personnel required extensive assistance from auditors in preparation of materially correct budget statements.
9. Obtain documentation for Budget basis reserves reported by the College on the Budget Comparison and Surplus Analysis Report (Exhibit A). Confirm that the reserves are properly documented, valid and appropriate.
Technical College personnel required extensive assistance from auditors in calculating fiscal year 2006 budget basis reserves and surplus amounts.
10. Review the H.O.P.E. Scholarship Program reconciliation between the College and the Georgia Student Finance Commission. Confirm that information reported to the Georgia Student Finance Commission has been reconciled with H.O.P.E. Scholarship activity reported on the College's financial records.
We did not note any exceptions as a result of our procedures.
These agreed-upon procedures do not constitute an audit of the financial statements or any part thereof, the objective of which is to express an opinion on the financial statements or a part thereof. Accordingly, we do not express such an opinion. Had we performed additional procedures, other matters might have come to our attention that would have been reported to you.
This report is intended solely for the information and use of the specified users listed above and is not intended to be and should not be used by anyone other than these specified parties.
Respectfully submitted,
~us?!el W. Hinton, CPA, CGFM State Auditor

EAST CENTRAL TECHNICAL COLLEGE BUDGET COMPARISON AND SURPLUS ANALYSIS REPORT
YEAR ENDED JUNE 30.2006

EXHIBIT " A

REVENUES
State Appropriation State General Funds
Federal Funds Other Funds
Total Revenues
CARRY-OVER FROM PRIOR YEAR
Transfer from Resewed Fund Balance
Total Funds Available
EXPENDITURES
Adult Literacy Technical Education
Total Expenditures
Excess of Funds Available over Expenditures
FUND BALANCE JULY I
Reserved UnreSewed
ADJUSTMENTS
Prior Year PayableslExpenditures Prior Year ReceivablesIRevenue Funded by Department of Technical and Adult Education
Prior Year's Unreserved Fund Balance (Deficit) Refunds to Grantors
Federal Financial Assistance Returned to Georgia Department of Technical and Adult Education Year Ended June 30,2005
Prior Year Reserved Fund Balance Included in Funds Available
FUND BALANCE JUNE 30
SUMMARY OF FUND BALANCE
Resewed Federal Financial Assistance Live Works Projects Prior Year Local Funds Continuing Education Technology Fees Uncollectible Accounts Receivable Inventories
Total Resewed
Unreserved Surplus
Total Fund Balance

BUDGET

ACTUAL

VARIANCE -
FAVORABLE (UNFAVORABLE)