Management report, Altamaha Technical College, Jesup, Georgia, an organizational unit of the state of Georgia, year ended June 30, 2002

, '

1 '
l.O01-J_Oo;)__,_'_ _

STATE OF GEORGIA -

--DEPARTM'ENl OF AUDiTS AND_ACCOUNTS

-:

. '

l

'

--,

,-
'' ----

T'

.. - ... _;

MANAGEMENT REPORT

-: -ALTAMAHA TECHNl~AL COLLEGE

.- :

- -JESUP, GEORGIA

...

'-;

-

-

;.

-

<...

'

: / AN ORGANIZATiONAL UNIT OF-THE STATE-OfGE-ORGIA-

,

- YEA'R ENDED JUNE 3o,: 2go2

, I

. ._.:

.(

-\

- Russell W. Hinton

State Auditor

\

ALTAMAHA TECHNICAL COLLEGE MANAGEMENT REPORT -TABLE OF CONTENTS-

LETTER OF TRANSMITTAL

SELECTED FINANCIAL INFORMATION

EXHIBITS

A ANALYSIS OF CHANGES IN FUND BALANCE

BUDGETFUND

I

B SCHEDULEOFFUNDSAVAILABLEANDEXPENDITURES

COMPARED TO BUDGET

BUDGET FUND

"A" DEPARTMENT OF TECHNICAL AND ADULT EDUCATION

2

C RECONCILIATION OF SALARIES AND TRAVEL

3

R1:o;s1::LL \V. H1vrm,
STATE AUDITOR (404) 656-2174

DEPARTIVIENT OF AUDITS AND ACCOUNTS
254 WJ-.hingwn Street. S W.. Suite 214 Atlanta. Georgia 30334-8400
September 9, 2002

Honorable Roy E. Barnes, Governor Members of the General Assembly of Georgia Members of the State Board of Technical and Adult Education Members of the Local Board of Directors
and Honorable Paul Scott, President Altamaha Technical College
Ladies and Gentlemen:
As part ofour audit ofthe statutory basis financial statements ofthe State ofGeorgia presented in the State of Georgw Report of the State Auditor, the financial statements of the State of Georgia presented in the State of Georgia Comprehensive Annual Fmancial Report, and the issuance of a Statewide Single Audit Report pursuant to the Single Audit Act Amendments, as of and for the year ended June 30, 2002, we have performed certain audit procedures at Altamaha Technical College. Accordingly, the financial statements and compliance activities ofAltamaha Technical College were examined to the extent considered necessary in order to express an opinion as to the fair presentation of the financial statements contained in the foregomg documents and to issue reports on compliance and internal control as required by th~ Single Audit Act Amendments of 1996.
This Management Report contains information pertinent to the financial and compliance activ1t1es of Altamaha Technical College as of and for the year ended June 30, 2002. The particular information provided is enumerated in the Table of Contents.
This report is intended solely for the infonnation and use of management and members of the Local Board of Directors of Altamaha Technical College and is not intended to be and should not be used by anyone other than these specified parties.
- ~~ Respectfully submitted,

RWH:gp

SELECTED FINANCIAL INFORMATION

ALTAMAHA TECHNICAL COLLEGE ANALYSIS OF CHANGES IN FUND BALANCE
BUDGET FUND YEAR ENDED JUNE 30. 2002

EXHIBIT"A"

FUND BALANCE - JULY 1. 2001 Reserved Surplus
ADDITIONS Adjustments to Prior Year's Contracts and Accounts Payable Excess of Funds Available over Expenditures Exh1bit"B"
DEDUCTIONS Unreserved Fund Balance (Surplus) Returned to Georgia Department of Technical and Adult Education - Administrative Central Office Year Ended June 30, 2001 Year Ended June 30, 2002 Adjustments to Prior Year's Accounts Receivable Refunds to Granters Federal Financial Assistance Georgia Department of Technical and Adult Education - Administrative Central Office Other Reserved Fund Balance earned Over from Pnor Year as Funds Available
FUND BALANCE - JUNE 30, 2002
SUMMARY OF FUND BALANCE Reserved Federal Financial Assistance For Continuation of Program For Refund to Granter Agency Georgia Department of Technical and Adult Education - Administrative Central Office Inventories Live Work Proiects
Surplus
-1-

"A" DEPARTMENT OF
TECHNICAL AND ADULT EDUCATION

"B" LOTTERY FOR
EDUCATION

$

52,733 11

9 727 37 $

99265

$

62,46048 $

99265

$

5,87577 $

879.08

10644 20

$

s 16,519 97

879 08

$

9,727.37 $

992 65

77 96

87908

3610

36860 3,316 19

7 634 89

$

s 21,16111

1 871 73

$

57.819 34 s===-c==-c=====o=o=o

$

93316

70059 45,020 90
7 285 48

$

53,940 13

3,879 21 $

000

$

57.819 34 s-==-==-===-=o=o_,o

ALTAMAHA TECHNICAL COLLEGE SCHEDULE OF FUNDS AVAILABLE AND EXPENDITURES
COMPARED TO BUDGET BUDGET FUND
"A" DEPARTMENT OF TECHNICAL AND ADULT EDUCATION YEAR ENDED JUNE 30, 2002

EXHIBIT"B"

FUNDS AVAILABLE REVENUES
State Appropriation Federal Revenues Other Revenues Retained
CARRY-OVER FROM PRIOR YEAR Transfer from Reserved Fund Balance
EXPENDITURES Personal Services-Institutions Operating Expenses-Institutions Adult Literacy Grants Capital Outlay
Excess of Funds Available over Expenditures

BUDGET

ACTUAL

VARIANCEFAVORABLE (UNFAVORABLE)

$ 5,230,331 00 $ 5,229,553.50 $ 1,460,899.84 1,060,277.30 1,794,005.00 1,752.567 65
$ 8,485,235.84 $ 8,042,398.45 $

-777.50 -400,622.54
-41 437.35
-442,837.39

000

7,634 89

7 634 89

$ 8,485,235 84 $ 8,050,033 34 S _ _ _-4_3_5__,2_ _0_2_.5_0

$ 5,339,627.94 $ 5,323,654.42 S

2,534,638.83 2,132,299.58

575,844.07

548,310 14

35,125.00

35,125.00

15,973.52 402,339.25
27,533.93 000

$ 8,485,235.84 $ 8,039,389 14 $ -----44-5-,8'4-6.-70-
$ 10.644.20 $ =====10=6=44~2=0

-2-

ALTAMAHA TECHNICAL COLLEGE RECONCILIATION OF SALARIES AND TRAVEL
YEAR ENDED JUNE 30, 2002

EXHIBIT "C"

Totals per Annual Supplement
Accruals June 30, 2001 June 30, 2002
Compensated Absences June 30, 2001 June 30, 2002

SALARIES

TRAVEL

$ 4,715,182.87 $ 83,637.91

-48,284.57 35,186.87

36.10

-268,956.98 324,844.36

$ 4,757,972.55 $ 83,674.01

-3-