Review report, state of Georgia, Department of Technical and Adult Education, Administrative Central Office, (Oversight Unit), year ended June 30, 1996

GA
A9Joa .1<1
T'-t31 jCjc15 -q<:,
STATE OF GEORGIA DEPARTMENT OF AUDITS
254 WASHINGTON STREET ATLANTA. GEORGIA 30334

REVIEW REPORT STATE OF GEORGIA DEPARTMENT OF TECHNICAL AND ADULT EDUCATION ADMINISTRATIVE CENTRAL OFFICE (OVERSIGHT UNIT) YEAR ENDED JUNE 30, 1996

DEPARTMENT OF TECHNICAL AND ADULT EDUCATION ADMINISTRATIVE CENTRAL OFFICE (OVERSIGHT UNID
- TABLE OF CONTENTS -

SECTION I

FINANCIAL

INDEPENDENT ACCOUNTANT'S COMBINED REPORT ON REVIEW OF FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION

EXIllBITS

FINANCIAL STATEMENTS

A COMBINED BALANCE SHEET (STATUTORY BASIS)

ALL FUND TYPES AND ACCOUNT GROUPS

2

B STATEMENT OF CHANGES IN FUND BALANCE (STATUTORY BASIS)

GOVERNMENTAL FUND TYPE

3

C STATEMENT OF FUNDS AVAILABLE AND EXPENDITURES

BUDGET FUND

4

STATEMENTS OF FUNDS AVAILABLE AND EXPENDITURES

COMPARED TO BUDGET

BUDGET FUND

D

"A" DEPARTMENT OF TECHNICAL AND ADULT EDUCATION

9

E

"B" LOTTERY FOR EDUCATION

10

F NOTES TO THE FINANCIAL STATEMENTS

11

SUPPLEMENTARY INFORMATION

G COMBINING BALANCE SHEET (STATUTORY BASIS)

BUDGET FUND

28

H COMBINING STATEMENT OF CHANGES IN FUND BALANCE

(STATUTORY BASIS)

BUDGET FUND

29

I COMBINING STATEMENT OF FUNDS AVAILABLE AND EXPENDITURES

BUDGET FUND

30

J STATEMENT OF CHANGES IN ASSETS AND LIABILITIES

FIDUCIARY FUND TYPE - AGENCY FUNDS

35

SCHEDULES

SCHEDULES OF APPROVED BUDGET

1

"A" DEPARTMENT OF TECHNICAL AND ADULT EDUCATION

36

2

"B" LOTTERY FOR EDUCATION

39

SCHEDULES OF BUDGET TRANSFERS TO OTHERUNITS

3

"A" DEPARTMENT OF TECHNICAL AND ADULT EDUCATION

40

4

"B" LOTTERY FOR EDUCATION

42

5 CASH AND CASH EQUIVALENTS

43

DEPARTMENT OF TECHNICAL AND ADULT EDUCATION ADMINISTRATIVE CENTRAL OFFICE (OVERSIGHT UNIT)
-TABLEOFCONTENTS-

SECTION I

FINANCIAL

SUPPLEMENTARY INFORMATION

SCHEDULES

6 SCHEDULE OF GOVERNOR'S EMERGENCY FUND

44

7 SCHEDULE OF FEDERAL REVENUES

45

SCHEDULES OF ALLOTMENTS TO STATE TECHNICAL INSTITUTES

8

"A" DEPARTMENT OF TECHNICAL AND ADULT EDUCATION

46

9

"B" LOTTERY FOR EDUCATION

48

10 ANALYSIS OF PRIOR YEAR'S SURPLUS FUNDS COLLECTED FROM STATE

TECHNICAL INSTITUTES

49

11 RECONCILIATION OF SALARIES AND WAGES, AND TRAVEL

50

SECTIONll FINDINGS AND IMPROPER OR QUESTIONED COSTS SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS

SECTION I FINANCIAL

CLAUDE L. VICKERS
STATE AUDITOR (404) 656-2174

DEPARTMENT OF AUDITS
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400
November 1, 1996

Honorable Zell Miller, Governor Members ofthe General Assembly of Georgia Members of the State Board ofTechnical and Adult Education
and Honorable Kenneth H. Breeden, Commissioner Department of Technical and Adult Education
INDEPENDENT ACCOUNTANT'S COMBINED REPORT ON REVIEW OF FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION
Ladies and Gentlemen:
We have reviewed the accompanying financial statements (Exhibits A through F) ofthe Administrative Central Office (Oversight Unit) of the Department of Technical and, Adult Education as of and for the year ended June 30, 1996, in accoq:lance with Statements on Standards for Accounting and Review Services issued by the American Institute of Certified Public Accountants. As described in Note 1, these financial statements were prepared on a prescribed basis of accounting that demonstrates compliance with the budgetary statutes and regulations of the State of Georgia, which is a comprehensive basis of accounting other than generally accepted accounting principles. All information included in these financial statements is the representation of the management of the Administrative Central Office (Oversight Unit) of the Department of Technical and Adult Education.
A review consists principally of inquiries of agency personnel and analytical procedures applied to financial data. It is substantially less in scope than an audit in accordance with generally accepted auditing standards, the objective of which is the expression of an opinion regarding the financial statements taken as a whole. Accordingly, we do not express such an opinion.
The financial statements referred to above include only the financial activities of the oversight unit of the Department ofTechnical and Adult Education. Financial activities of other organizational units (the various State Technical Institutes) are not included.
Based on our review, with the exception ofthe matter described in the following paragraph, we are not aware ofany material modifications that should be made to the accompanying financial statements in order for them to be in conformity with the basis of accounting described in Note 1.
96ARL-5X

As more fully discussed in Section IT, Findings and Improper or Questioned Costs, material discrepancies were noted in the equipment inventory records of the Administrative Central Office (Oversight Unit) of the Department of Technical and Adult Education. Equipment inventory comprises the General Fixed Assets Account Group. We were unable to determine the effects these discrepancies may have on the financial statements.
Our review was made for the purpose ofexpressing limited assurance that there were no material modifications that should be made to the financial statements in order for them to be in conformity with the basis of accounting described in Note 1. The accompanying supplementary information (Exhibits G through J and Schedules 1 through 11) is presented only for supplementary analysis purposes. Such information has been subjected to the inquiries and analytical procedures applied in the review ofthe financial statements and we are not aware of any material modifications that should be made thereto.
RZ~

CLV:cm 96ARL-5X

Claude L. Vickers State Auditor

FUNANCLALSTATE~TS
- 1-

DEPARTMENT OF TECHNICAl.. AND ADULT EDUCATION
ADMNISIRATIVE CENTRAl. OFfICE (OVERSIGHT UNm
COMBINED BALANCE SHEET <STATUTORY BASIS)
ALL FUND TYPES ANOACCQUNT GROUPS
JUNE 30, 1996

EXHIBIT "A"

GOVERNMENTAL FUND TYPE BUDGET

FIDUCIARY FUND TYPE
AGENCY

ACCOUNT GROUPS

GENERAL

GENERAL

FIXED

LONG-TERM

ASSETS

DEBT

TOTALS
(Memorandum Only)
JUNE 30. 1996 JUNE 30. 1995

Mm

Cash and Cash Equlv8lents

$

354.708,<43 $ 59.600,~

$

414.308,89 $ 1.453.352,45

Accounts R-"eble State AppropriIltion Federal Fill8ncilll AssI8t8nce Olher

$

10.804,2.....58

2,610.189.02

7.182.m,78

$ 10.804,2.....58 $ 19.596.654.90

2,610,189.02

3,227.007,05

7.182.m.78

1.174.731.84

$ 20.597,211.38

$ 20.597,211.38 $ 23.998,393,79

FIll8d Auets Equipment

$ 17.543.730.59

$ 17.543.730.59 $ 17.654.079.39

Amounts to be Provided for P8ymenI 01 Accrued Compenuted Absences ClIpilallMM Commitments

$

586.661.31 $

586,661.31 $

531,838.93

103,055.08

103.055.08

76.700,00

$

669.716,39 $

669.716.39 $

608.538.93

Total AsseIs

$

20,951.919.81 $ 59.600,~ $ 17,543,730.59 $

669.716.39 $ 39.224.967.25 $ 43.714.364.56

LIABILITIES AND FUND EQUITY

Lillbililies

Accounts P8yeble

$

Conlracts P8yeble

Allotments Due to Other Units

P8yroII Wllhholdings

Funds Held in Custody for Others

Compensated Absences

Cepital l.e8ses

Total Lillbilities

$

Fund Equity

Investment in General Fixed AsseIs

Fund Bel8nce

Reserved

Construction Reserve Trust

Fund

$

Federal Fill8ncilll Assistllnce

Resolution 01 DislIllowed

Costs

Unl8S8MlCl

Designated

Surplus

Regulllr

Lottery for Education

Total Fund Equity

$

12.488.135.74

125.420.11

7.055.106.52

9.951.40

$

59.600.~

$

19.688.613,n $ 59.600.~

$

$ 17.543.730,59

275.000,00 36.048.47
0,00

839.096,52 113.161.05
1.263.306,04

$ 17.543.730,59

$
586.661,31 103.055.08

12,498.135,74 $ 125.420,11
7.055.106.52 9.951.40
59.600,46 586.661,31 103.055,08

9 .....1.390,90 1.515.918,79 8.172,254,18
264,30 .....035.18 531.838.93 76.700.00

669.716,39 $ 20.417.930,62 $ 19.782.402.28

$ 17.543.730.59 $ 17.654.079.39

275.000.00 36.048,47
0.00

5,533.318,05 760.35
68,284.00

839.096.52 113.161,05

586,614,63 108.905.86

$ 18,807.036,63 $ 23.931.962,28

Total Lillbilities and Fund Equity

$

20.951.919.81 $ 59,600.~ $ 17.543.730,59 $

669.716.39 $ 39.224.967.25 $ 43.714.364.56

See Independent Accountant's Combined Report on Review 01 Fill8ncilll Statements and Supplementary Information. The notes to the Iill8ncial statements are an integral pIIrt 01 this statement.
-2-

DEPARTMENT OF TECHNICAL AND ADULT EDuCATION ADMINISTRATIVE CENTRAL OFFICE (OVERSIGHT UNID STATEMENT OF CHANGES IN FUND BALANCE (STATUTORY BASIS)
GOVERNMENTAL FUND TYPE YEAR ENDED JUNE 30, 1996

EXHIBITB

FUND BALANCE - JULY 1
Reserved Unreserved
DesIgnated SUrplus
ADDITIONS
Adjustments to Prior Year's Accounts Payable Excess of Funds Available over Expenditures
Exhibit C Reimbursement of Prior Year's Audit Exceptions Reimbursement of Prior Year's Expenditures Transfer of Surplus from State Technical Institutes
(See Schedule)
DEDUCTIONS
Unreserved Fund Balance (Surplus)
RetUrned to OffICe of Treasury and Fiscal Services
Year Ended June 30,1994 Year Ended June 30,1995 Adjustments to Prior Year's Accounts Receivable Refunds to Grantors Georgia Department of Education Federal Financial Assistance Georgia Department of Human Resources Federal Financial Assistance U. S. Department of Education Federal Financial Assistance Reserved Fund Balance carried Over from Prior Year as Funds Available
FUND BALANCE - JUNE 30
(To Exhibit "A")

BUDGET FUND

YEAR ENDED

JUNE 30, 1996

JUNE 30,1995

$

5,602,362.40 $

675,520.49

$

6,m,882.89 $

137,076,44
541,660,44 678,736,88

$

520,264.99 $

588,980,36

715,396,76 0.00
83,814,49

5,981,093,05 1,348,15
32,782.35

310,750.51

245,114,65

$

1,630,226,75 $

6,849,318,56

$

0,00 $

786,n5,09

986,271,00

0,00

56,170,20

271,427,76

0,00

23,736,09

0.00

239,17

0.00

30,918.00

5,602,362,40

137,076,44

$

6,644,803,60 $

1,250,172,55

$

1,263,306,04 $

6,2n,882,89

See Independent Accouiwmfs Combined Report on Review of Financial Statements and Supplementary Information,
The notes to the financial statements are an integral part of this statement. -3-

DEf>ARTMENT Of TECHNiCAl AND A[)ULT EDUCATION
ADMINISTRATIVE CENTRAL OFFICE coyeRSIGHT UNm
STATEMENT Of FUNDS AYAlLAB!.,E AND EXPENDITURES BUOOETEUND
YEAR ENDED JUNE 30 1996

EXHIBIT "C"

EUN[)S AYAILAB!.,E
REVENUES
STATE APPROPRIATION Genentl Appropriation Amended AppropI iation GcMlmor's Emergency Fund (see SChedUle)
Total State Appropriation
AIIoIment1I to State Technical Institutes (see SChedule)
Net State Appropriation
FEDERAL REVENUES (see SChedule) Allotments to State Technicallnstilutes (see SChedUle)
Net Federal Revenues
OTHER REVENUES RETAINED ConlrlIct& Georgia Department d Administnltille seMces Distant Leeming Project Program
Georgia Depertment d Human Re&OUR:eS PEACH Project Allotments to State Technical Institutes (see SChedUle)
Union County Board d Commissioners Lifelong Leeming Center
G. E. D. Testing F_ Insurance RllCOIIeries Registration F_ Reimbursements from Various Sources
Total Other Revenues Retained
Total Revenues
CARRY.QYER FROM PRIOR YEAR
Transfer from Reserved Fund Balance Construction ReserYe Trust Fund Allotments to State Technicallnstilutes (see SChedUle) Federal Financial Assistance Resolution d DisaIIl:M<ed Costs satellite Dish Installation
Total Cany-C>ller from Prior Year
Total Funds Available
EXPENDITURES
PERSONAL SERVICES
Salaries and Wages
Employel's Contributions for:
F.I.C.A Retirement Health Insurance Personal Liability Insurance Unemployment Compensation Insurance Workers' Compensation Insurance A&&essments by Merit System
see Independent Accountanfs Combined Report on Review d Financial statements and Supplementary Information.
The notes to the financial statements are an integral part d this statement.
-4-

TOTALS YEAR ENDED JUNE 30,1996 JUNE 30,1995

$ 205,845,937.00 $ 166,983,138.00

1,116,425.00

21,172,573.00

29,500.00

37,500.00

$ 206,991,862.00 $ 188,193,211.00

-125,779,180.85 118,786,566.41

$ 81,212,681.15 $ 69,406,644.59

$ 24,485,965.07 $ 25,091,999.28

-15,057,156.41

-15,179,238.28

$ 9,428,808.66 $ 9,912,763.00

$

699.49 $

47,795.00

253,332.55

0.00

-158,468.57

0.00

0.00 238,148.01 1,009,962.51 38,458.26
7,661.00

12,000.00 105,617.75
47,223.00 50,651.53
6,171.69

$ 1,389,793.25 $

269,458.97

$ 92,031,283.06 $ 79,588,866.56

$ 5,533,318.05 $ -3,440,716.25 760.35 68,284.00 0.00
$ 2,161,646.15 $

0.00 0.00 18,756.44 0.00 118,320.00
137,076.44

$ 94,192,929.21 $ 79,725,943.00

$ 3,538,956.74 $ 3,277,109.50

181,730.46 505,272.82 431,349.42
4,018.00 15,031.61 15,977.85
8,989.48

171,625.64 460,693.61 403,778.17
20,889.00 747.00
16,356.81 8,398.80

$ 4,699,326.38 $ 4,359,598.53

DEPARTMENT OF TECHNICAL AND A[)ULT EDUCATION
AQMINISTRATIVE CENTRAL OFFICE COVERSIGHT UNm
STATEMENT OF FUNDS AVAiLABlE AND EXPENDITURES
BVDGETFUNP
YEAR ENDEP JUNE 30 1996

EXHIBIT"C"

EXPENDITURES
REGULAR OPERATING EXPENSES
Motor Vehicle Expenses Supplies and Materials Repeirs and Maintenance Rents (Other than Reel Estate) lneurance and Bonding Other Operating Expenses PubrlC8lions and Printing Equipment Purchases
EQUIPMENT
Equipment Purchases l.MseIPurcha6e d EqUipment Rental d Equipment
COMPUTER CHARGES
OtherCo6t& SUpplies and Materials Repairs and Maintenance
Software Equipment
Equipment Purcha8es Per Diem, Fees and Contract&
Per Diem and Fees Contract& Computer Billings, DOAS
REAL ESTATE RENTALS
TELECOMMUNICATIONS
PER DIEM FEES AND CONTRACTS
Per Diem and Fees Contract&
CAPITAL 0lffiAY
OtherCo6t& Grants to Counties, Cities and Civil DiYisic:ln6 Other Expen&es
Per Diem, Fees and Contract& Per Diem and Fees Contract&
OTHER
OPERATING EXPENSES-INSTITUTIONS OlherCo6t& Other Operating Expenses Extraordinary Expenditures
See Independent Accounlanfs Combined Report on ReYiew d Financial Statements and Supplemenlary Information.
The notes to the financial statements are an integral part d this statement. -5-

TOTALS YEAR ENDED JUNE 30, 1996 JUNE 30, 1995

$

9,062.93 $

6,138.61

143;291.19

162,000.25

20,068.48

16,580.04

19,719.41

18,904.50

3,095.00

2,721.00

218,322.51

184,366.18

99,410.96

61,461.78

48,245.73

8,323.21

$

561,216.21 $

460,495.57

$

209,329.24 $

189,111.40

$

63,366.70 $

9,743.52

95.00

0.00 8,269.98 2,382.72

$

73,205.22 $

10,652.70

$

0.00 $

7,473.00

0.00

66,515.45

56,550.39

4,597.84

124,095.72

56,609.69

29,427.03 547,383.08
15,737.37

10,439.01 253,992.64 102,590.76

$

773,193.59$

502,218.39

$

423,463.04 $

366,997.74

$

100,574.97 $

197,682.34

$

52,660.58 $

69,908.36

525,976.28

795,945.00

$

578,636.86 $

865,853.36

$

86,497.28 $

0.00

317.52

0.00

14,392.79

0.00

945,770.95

0.00

$ 1,046,978.54 $

0.00

$

28,515.00 $

274.00

0.00

35,000.00

DEPARTMENT OF TECHNICAL AND AQULT EDUCATION
ADMINISTRATIVE CENJRAL OfFICE !OVERSIGHT VNm
STATEMENT OF fUNDS AVAILABLE AND EXPENQIJURES
BUOGETFUNQ
YEAR ENDED JUNE 30 1996

EXHIBIT "C'

EXPENPITURES
OPERATING EXPENSE5-INSrmmONS Teleccmmunicalions Per Diem, Fees and Contracts Per Diem and Fees Contracts
aulCK START PROGRAM
PenIonaI Services Salaries and Wages E"'Jlk1'ier's Contributions for: F.I.C.A Retirement Health Insurance PeIsonal liability Insurance Unemployment compensation Insurance Worker's compensation Insurance Assessments by the Merit System
Other Costs Motor Vehicle Expenses SUpplies and Materials Repairs and Maintenance Utilities Rents (Other than Real Estate) Insurance and Bonding Grants to Counties, Cities and Civil DMsions Other Operating Expenses Publications and Printing
Travel Equipment
Equipment Purchases Lease! Purchase of Equipment Rental of Equipment computer Charges Software computer Billings, DOAS Real Estate Rentals Telecommunications Per Diem, Fees and Contracts Per Diem and Fees Contracts
AREA SCHOOL PROGRAM OtherCo6ls Grants to Counties, Cities and Civil DMsions Other Operating Expenses Telecommunications
REGENTS PROGRAM Other Costs Grants to Counties, Cities and Civil Divisions
ADULT LITERACY GRANTS Other Costs SUpplies and Materials Repairs and Maintenance Grants to Counties, Cities and Civil DMsions Other Operating Expenses
see Independent Accountant's combined Report on Relliew of Financial Statements
and Supplementaly InfOlTnation.
The notes to the financial statements are an integral part of this statement.
-6-

TOTALS YEAR ENDED JUNE 30,1996 JUNE 30,1995

$

206,230.27 $

0.00

3,610.80 0.00

58,432.00 25,182.00

$

238,358.07 $

118,888.00

$ 2,268,542.59 $ 1,985,325.38

55,444.37 280,021.98 283,568.49
10,915.00 661.39
11,496.15 866.64

48,094.86 246,183.86 248,166.65
12,449.00 531.00
11,626.19 793.07

8,517.65 216,786.50
39,759.60 7,816.37
64,413.01 3,956.07
12,973.34 382,714.74
64,348.60 222,023.87

12,432.93 376,883.19
50,887.51 19,705.17 46,330.15 3,753.90 82,302.90 125,262.22 61,626.31 191,058.55

482,164.14 15,644.72 69,118.32

396,636.75 1,838.53
52,046.39

123,225.47 6,661.55
308,256.57 76,942.30

120,446.90 3,518.20
265,997.05 110,633.30

3,405,989.19 1,331.84

2,629,623.33 0.00

$ 8,424,362.46 $ 7,104,153.29

$ 29,167,750.37 $ 25,501,720.13

176.63

0.00

18,389.76

0.00

$ 29,186,316.76 $ 25,501.720.13

$ 2,887,129.48 $ 2,767,457.95

$

14,035.09 $

71,373.21

1,867.56

0.00

6,667,431.78

6,091,410.19

55,329.30

10,614.00

DEPARTMENT Of JECHNICAL AND ADULT EDUCATION ADMINISTRATIVE CENTRAL OfFICE COVERSIGHT UNm
STAJEMENT Of FUNDS AVAILABLE AND expeNDITURES BUOOETFUND
YEAR ENDED JUNE 30 1996

EXHIBIT"C"

expeNDITURES
QI!B
ADULT LITERACY GRANTS Other CoItll Publiclltions lind PrInting Equipment Equipment PuraComputer Charges Software Real Estate Rentals Telecommuniclltions Per Diem, Fees lind Contracts Per Diem and Fees Contract&
JOB TRAINING PARTNERSHIP ACT Other CoItll Grants to Counties, Cities and CMI DiYisions
DISTANT LEARNING - SAJELLITE DISHES Other CoItll RepIIlIs and Maintenance Equipment EqUipment PurchatIes
COMPUTER LABORATORIES AND SAJELLITE DISHES - ADULT LITERACY EqUipment Equipment Purchases . Computer Charges Software Telecommunications
CAPITAL OUll..AY - JECHNICAL INSTITLITE SAJELLITE FACILmES Other CoItll Repairs and Maintenance Per Diem, Fees and Contracts ConlTacts
EQUIPMENT - JECHNICAL INSTITLITES Other CoItll Grants to Counties, Cities and CMI Divisions Equipment EqUipment Purchases Computer Charges Software Telecommuniclltions

TOTALS YEAR ENDED JUNE 30,1996 JUNE 30,1995

$

3,843.62 $

0.00

159,247.94

0.00

5,728.47

0.00

16,089.57

0.00

6,168.00

0.00

86,836.19 643,025.98

22,722.86 277,421.83

$ 7,659,603.50 $ 6,473,542.09

$ 1,159,172.20 $ 1,128,160.84

$

0.00 $

4,459.00

0.00

35,391.04

$

0.00 $

39,850.04

$

554,300.00 $

164,967.00

445,536.97 0.00

0.00 801,184.81

$

999,836.97 $

966,151.81

$

0.00 $ 20,014,673.00

32,098,459.96

0.00

$ 32,098,459.96 $ 20,014,673.00

$

6,790.00 $

527,381.33

258,980.00

2,087,097.83

0.00

3,441.67

0.00

59,721.94

$

265,770.00 $ 2,677,642.77

See Independent Accountant's Combined Report on Review d Financial statements and Supplement8ry Information.
The notes to the financial statements are an integral part d this statement. -7-

DEPARTMENT Of TECHNICAL ANp ADULT EOUCATION
ADMINISTRATIVE CENTRAL OFFICE (OVERSIGHT UNm
STATEMENT Of FUNDS AVAILABLE AND EXPENPiTURES
BUOOETFUNp YEAR ENDEp JUNE 30 1996
expeNplJURES
REPAIRS AND RENOVATIONS OlherCo8ts
GnInls to Counties, CIlies anet CMI DivisionlI
Olher~
Computer ChaIges Software
Per Diem, F_ anct Contracts Contracts
TotalOlher Total Expenditures Excess d Funds Available CMlI' Expenctitures

EXHIBIT"C"

TOTALS YEAR ENDED JUNE 30, 1996 JUNE 30, 1995

$

870,4n.00 $

0.00

717.60

0.00

979,406.40

0.00

242,000.00

0.00

$ 2,092,601.00 $

0.00

$ 85,011,608.40 $ 66,792,239.92

$ 93,4n,532.45 $ 73,744,849.95

715,396.76

5,981 ,093.05

$ 94,192,929.21 $ 79.725,943.00

see IncIepeIldent Accounlanfs Combined Report on Review d Financial Statements
anet Supplementary Infonnation.
The notes to the financial statements are an integral part d this statement. 8

DEPARTMENT OF TECHNICAL AND APULT EPUCATION ADMINISTRATIVE CENTRAL OFFICE COVERSIGHT UNm STATEMENT OF FUNDS AVAILABLE AND EXPEND'TURES
COMPARED TO BUDGET BUpGETFUND
-A- DEPARTMENT OF TECHNICAL ANP ADULT EPUCATION YEAR ENPEP JUNE 30, 1996

EXHIBIT -0"

FUNpS AVAILABLE REVENUES
State Appropriation Federal Revenues
other Revenues Retained
CARRY=OVER FROM PRIOR YEAR Transfer from Reserved Fund Balahce

BUDGET

ACTUAL

VARIANCEFAVORABLE (UNFAVORABLE)

$ 47,204,170,00 $ 11,341.225.00 2,522,587.00

47,573,450.32 $ 9,428.808.66 1,389,793.25

369,280.32 -1.912,416.34 -1,132,793.75

$ 61.067,982,00 $ 58,392.052.23 $

-2,675,929.n

0.00

69,044,35

69,044,35

$ 61,067,982.00 $ 58,461,096,58 $

-2,606,885.42

EXPEND'TURES
Personal services Regular Operating Expenses Travel EqUipment Computer Charges Real Estate Rentals Telecommunications Per Diem, Fees and Contracts capital Outlay Personal Services-Institutions Operating Expenses-Institutions QUick Start Program Area School Program Regents Program Adult Literacy Grants Job Training Partnership Act

$

4,822,004,00 $

4,699,326,38 $

682,165.00

561,216,21

248,818,00

209,32924

91.984,00

73,205.22

897,963.00

773,193.59

454,063,00

423,463,04

114,600.00

100,574,97

656,722,00

578,636.86

1,42O,m.00

1,046,978.54

46,856,00

0.00

238,863,00

238,356,07

8.484.282,00

8,424.362,46

30.227,285,00

29,186,316.76

2.926,002,00

2.887.129.48

7,932,641,00

7,659,603,50

1,822,957,00

1,159,172,20

122,6n.62 120,948.79 39,488.76 18,n8,78 124,769.41 30,599.96 14,025,03 78,085,14 373,798,46
46.856.00 506,93
59.919,54 1,040.968.24
38.8n,52 273,037.50 663,784.80

$ 61,067,982.00 $ 58,020,864,52 $

3,047,117.48

Excess of Funds Available over Expenditures

$

440,232,06 $ _ ....._4..4...0....2..3. .2.,06=

See Independent Accountanrs Combined Report on Review of Financial Statements and Supplementary Information.
The notes to the financial statements are an integral part of this statement, -9-

DEPARTMENT OF TECHNICAL AND ADULT EDUCATION ADMINISTRATIVE CENTRAl OFFICE (OVERSIGHT UNID STATEMENT OF FUNDS AVAILABLE AND EXPENDITURES
COMPARED TO BUDGET BUDGET FUND
-B- LOTTERY FOR EDUCATION YEAR ENDED JUNE 30, 1996

EXHIBIT-E-

FUNDS AVAILABLE REVENUES
State Appropriation CARRY-OVER FROM PRIOR YEAR
Transfer from Reserved Fund Balance

BUDGET

ACTUAL

VARIANCEFAVORABLE (UNFAVORABLE)

$ 33,639,230.00 $ 33,639,230.83 $

0.83

2,092,601.00

2,092,601.80

0.80

$ 35,731,831.00 $ 35,731,832.63 $

1_.63_

EXPENDITURES
Computer Laboratories and Satellite Dishes - Adult literacy
Capital Outlay - Technical Institute Satellite Facilities
Equipment -Technical Institutes Repairs and Renovations

$

1,000,000.00 $

999,836.97 $

32,373,460.00 265,nO.OO
2,092,601.00

32,098,459.96 265.nO.OO
2,092,601.00

163.03
275,000,04 0.00 0.00

$ 35,731,831.00 $ 35,456,667.93 $

27_5...;._163_.0_7

Excess of Funds Available over Expenditures

$

275,164.70 $ =====27=:5=,164====.7=0

See Independent Accountant's Combined Report on Review of Financial Statements and SUpplementary Information.
The notes to the financial statements are an integral part of this statement.
-10-

DEPARTMENT OF TECHNICAL AND ADULT EDUCATION ADMINISTRATIVE CENTRAL OFFICE (OVERSIGHT UNIT)
NOTES TO THE FINANCIAL STATEMENTS JUNE 30. 1996

EXHIBIT "F"

NOTE 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
REPORTING ENTITY The Department ofTechnical and Adult Education, an organizational unit of the State ofGeorgia, is part of the executive branch of government of the State of Georgia. The State Board of Technical and Adult
Education is composed ofone member from each Congressional District in the State and five at-large members appointed by the Governor and confirmed by the Senate for five-year terms. The Commissioner is the chief executive officer ofthe Department and is selected by the State Board to serve at its pleasure.
The Department does not have authority to determine the amount offunding it will receive from the State of Georgia for any given fiscal year. Such authority is vested in the General Assembly of Georgia. The Department also does not have authority to retain unexpended State appropriations (surplus) for any given fiscal year. Accordingly, the Department of Technical and Adult Education is included within the State of Georgia reporting entity for financial reporting purposes because of the significance ofits legal, operational and financial relationships with the State ofGeorgia. These reporting entity relationships are defined in Section 2100 of the Governmental Accounting Standards Board Codification of Governmental Accounting and Financial Reporting Standards.
The Administrative Central Office ofthe Department ofTechnical and Adult Education is the "Oversight Unit" ofthe Department and performs administrative functions and provides guidance to the twenty-nine (29) State Technical Institutes which are organizational units ofthe Department ofTechnical and Adult Education.
The accompanying financial statements represent only the financial position and results of operations of the Administrative Central Office ofthe Department ofTechnical and Adult Education. The financial position and results of operations of other organizational units of the Department (various State technical institutes) are not included in these financial statements.
FUND ACCOUNTING The Administrative Central Office ofthe Department ofTechnical and Adult Education uses funds and account groups to report on its financial position and the results of its operations determined in conformity with accounting practices prescribed or permitted by statutes and regulations of the State of Georgia. A fund is an independent fiscal and accounting entity with a self-balancing set of accounts. Fund accounting segregates funds according to their intended purpose and is used to aid management in demonstrating compliance with finance-related legal and contractual provisions. The minimum number offunds are maintained consistent with legal and managerial requirements. Account groups are a reporting device used to account for certain assets and liabilities of the governmental funds not recorded directly in those funds.
Funds and account groups presented in the accompanying financial statements are as follows:

- 11 -

DEPARTMENT OF TECHNICAL AND ADULT EDUCATION ADMINISTRATIVE CENTRAL OFFICE (OVERSIGHT UNIT)
NOTES TO THE FINANCIAL STATEMENTS JUNE 30. 1996

EXIllBIT "F"

NOTE 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
FUND ACCOUNTING
GOVERNMENTAL FUND TYPE
BUDGET FUND - The fund used to account for activities and functions as set forth in the Amended Appropriations Act of 1995-1996. The Budget Fund is similar in nature to a General Fund as defined in generally accepted accounting principles in that the Budget Fund is used to account for all activities except those required to be accounted for in some other fund.
FIDUCIARY FUND TYPE
AGENCY FUNDS - The funds used to account for assets held for use by other funds, governments, or individuals.
ACCOUNT GROUPS
GENERAL FIXED ASSETS - The account group used to account for fixed assets used in governmental fund type operations. Fixed assets purchased are recorded at cost or at estimated historical cost if historical cost is not practically determinable. Donated fixed assets are recorded at fair market value on the date donated. Disposals are deleted at recorded values. No depreciation has been provided on general fixed assets.
The cost ofnonnal maintenance and repairs that do not add to the value of the asset or materially extend assets' lives are not included in the General Fixed Assets Account Group. Material improvements adding to the value or useful life ofthe assets are included in the General Fixed Assets Account Group.
GENERAL LONG-TERM DEBT - The account group used to report the noncurrent portions of certain governmental long-term liabilities, such as claims, judgments and compensated absences, which will be paid from future resources.
BASIS OF ACCOUNTING MEASUREMENT FOCUS
The accounting and financial reporting treatment applied to a fund is determined by its measurement focus. Governmental funds should be accounted for using the flow of current financial resources measurement focus. With this measurement focus, operating statements present increases and decreases in net current assets and unreserved fund balance is a measure ofavailable spendable resources. In accordance with accounting practices prescribed or permitted by statutes and regulations of the State of Georgia, the Budget Fund remits its unreserved fund balance (surplus) to the Office of Treasury and Fiscal Services in the subsequent fiscal year.

- 12-

DEPARTMENT OF TECHNICAL AND ADULT EDUCATION ADMINISTRATIVE CENTRAL OFFICE (OVERSIGHT UNIT)
NOTES TO THE FINANCIAL STATEMENTS JUNE 30, 1996

EXHIBIT "F"

NOTE 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
BASIS OF ACCOUNTING GOVERNMENTAL FUND TYPE BUDGETFUND
Except as disclosed in the following paragraphs, units of government of the State of Georgiarecord their Budget Fund revenues and expenditures in accordance with the modified accrual basis ofaccounting. Under the modified accrual basis ofaccounting, revenues are recognized when susceptible to accrual (i.e., when they are "measurable and available"). "Measurable" means the amount ofthe transaction can be determined and "available" means collectible within the current period or soon enough thereafter to pay liabilities of the current period. Revenues that are accrued include primarily State appropriations, Federal grants and entitlements, and certain amounts earned under operating agreements with other parties. Expenditures are recorded when the related fund liability is incurred, except for unmatured interest on general long-term debt which is recognized when due, and certain compensated absences, claims and judgements which are recognized when the obligations are expected to be liquidated with expendable available financial resources.
Contractual obligations for goods and services which have not been received at the end of the fiscal year are recognized as expenditures and liabilities in the accompanying financial statements. This accounting practice causes expenditure-driven grant revenues to be accrued based, in part, on the unexecuted portion of contracts for goods and services. The recognition of encumbrances as expenditures and liabilities is in conformity with accounting practices prescribed or permitted by statutes and regulations of the State of Georgia, but is not consistent with generally accepted accounting principles, which provide for the recording of encumbrances as a reservation offund balance. Further, revenue recognition for expenditure-driven grants should be based upon expenditures determined in accordance with generally accepted accounting principles.
Prior period adjustments and certain other items are reported as additions to and deductions from fund balances ofthe Budget Fund in the accompanying financial statements. This presentation is in accordance with accounting practices prescribed or permitted by statutes and regulations of the State of Georgia, but differs from generally accepted accounting principles in that immaterial adjustments should be reported as current period revenues and expenditures.
FIDUCIARY FUND TYPE AGENCY FUNDS
Agency Funds are custodial in nature and do not measure results of operations or have a measurement focus. The modified accrual basis of accounting is utilized for recognizing assets and liabilities.
BUDGET Appropriation allotments to the Department of Technical and Adult Education are on the basis of budgets submitted by the Department and approved by the Legislature and the Governor. The budgets are adopted on a basis consistent with accounting practices prescribed or permitted by statutes and regulations of the State of Georgia and are compiled in the same manner as all State departments. Expenditures are classified by budget unit object classes as provided in Act No. 476 ofGeorgia Laws 1995 (as approved April 21, 1995) and
- 13 -

DEPARTMENT OF TECHNICAL AND ADULT EDUCATION ADMINISTRATIVE CENTRAL OFFICE (OVERSIGHT UNIT)
NOTES TO THE FINANCIAL STATEMENTS JUNE 30. 1996

EXHIBIT "F"

NOTE 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
BUDGET amended by Act No. 513 ofGeorgia Laws 1996 (as approved February 16, 1996). This budget is considered to be an appropriated budget and is referred to in these notes as the Amended Appropriations Act of 1995- , 1996.
The appropriated budget is adopted at the departmental level and covers the Budget Fund. The budget aUoeationand disbursement of these funds is made to the various technical institutes by the Administrative Central Office.
CASH AND CASH EQUIVALENTS Cash and Cash Equivalents include demand deposits with banks and other authorized financial institutions.
ACCOUNTS RECEIVABLE Accounts receivable consist of appropriation allotments due from the Office of Treasury and Fiscal Services, reimbursements due from Federal, State, local, and private grants and contracts, and other receivables disclosed from information available. .
Accounts receivable (Other) arising from operations are reported at gross value. Based on management's evaluation that amounts uncollectible are not material, no provision has been made for such amounts.
INVENTORIES No inventories of supplies are reported in these financial statements. Expendable supplies are recorded as expenditures at the time of purchase.
RESERVED FUND BALANCE Reserves represent those portions of fund equity not appropriable for expenditure or legally segregated for a specific future use. The following is a brief description of the reserves reflected in the accompanying financial statements:
CONSTRUCTION RESERVE TRUST FUND In accordance with the Official Code of Georgia Annotated Section 20-1-8, lottery funds appropriated for purposes of new capital construction not yet expended or encumbered.
FEDERAL FINANCIAL ASSISTANCE The residual portion ofFederal financial assistance revenues not yet expended or encumbered. This amount is restricted for expenditure in future years. This accounting treatment differs from generally accepted accounting principles in that the unearned portion of Federal financial assistance should be reflected as deferred revenue.

- 14-

DEPARTMENT OF TECHNICAL AND ADULT EDUCATION ADMINISTRATIVE CENTRAL OFFICE (OVERSIGHT UNIT)
NOTES TO THE FINANCIAL STATEMENTS JUNE 30, 1996

EXHIBIT "F"

NOTE 1: SUM:MARY OF SIGNIFICANT ACCOUNTING POLICIES
UNRESERVED FUND BALANCE In accordance with accounting practices prescribed or pennitted by statutes and regulations of the State of Georgia, the Budget Fund's unreserved fund balance is remitted to the Office of Treasury and Fiscal Services in the subsequent fiscal year as surplus as follows:
REGULAR - An amount ofunexpended regular appropriations designated for reappropriation by the State in subsequent years.
LOTTERY FOR EDUCATION - An amount ofunexpended lottery appropriations designated for future reappropriation by the State for Lottery for Education.
COMPENSATED ABSENCES Compensated absences represent obligations of the Department relating to employees' rights to receive compensation for future absences based upon services already rendered. This obligation relates only to vesting accumulating annual and compensatory leave in which payment is probable and can be reasonably estimated. No liability has been recorded in the Budget Fund for the current portion ofthis obligation as this amount will not be liquidated with expendable available financial resources. Funds are provided in the appropriation of State funds each year to the Department to cover the cost ofannual leave paid to tenninated employees.
The liability for compensated absences at year end is reported in the General Long-Term Debt Account Group for governmental funds.
MEMORANDUM ONLY - TOTAL COLUMNS Total columns on the Combined Balance Sheet (Statutory Basis) are captioned "Memorandum Only" because they do not represent consolidated financial information and are presented only to facilitate financial analysis. The columns do not present information that reflects financial position in confonnity with generally accepted accounting principles. Neither are such data comparable to a consolidation. Interfund eliminations have not been made in the aggregation of this data. ;
COMPARATIVE DATA Comparative total data for the prior year have been presented in selected sections of the accompanying financial statements in order to provide an understanding of the changes in the Administrative Central Office's financial position and operations. Comparative totals have not been included on statements where their inclusion would not provide enhanced understanding ofthe Administrative Central Office's financial position and operations or would cause the statements to be unduly complex and difficult to understand. Also, certain amounts presented in the prior year data have been reclassified in order to be consistent with the current year's presentation.

- 15 -

DEPARTMENT OF TECHNICAL AND ADULT EDUCATION ADMINISTRATIVE CENTRAL OFFICE (OVERSIGHT UNIT)
NOTES TO THE FINANCIAL STATEMENTS JUNE 30. 1996

EXHIBIT "F"

NOTE 2: CUSTODIAL CREDIT RISKS OF CASH DEPOSITS
STATE OF GEORGIA COLLATERALIZATION STATUTES AND POLICIES Funds ofthe State of Georgia cannot be placed in a depository paying interest longer than ten days without the depository providing a surety bond to the State. In lieu of a surety bond, the depository may pledge as collateral anyone or more ofthe following securities as enumerated in the Official Code of Georgia Annotated Section 50-17-59:
(1) Bonds, bills, certificates ofindebtedness, notes, or other direct obligations ofthe United States or ofthe State of Georgia.
(2) Bonds, bills, certificates ofindebtedness, notes, or other obligations ofthe counties or municipalities ofthe State of Georgia.
(3) Bonds ofany public authority created by the laws ofthe State of Georgia, providing that the statute that created the authority authorized the use ofthe bonds for this purpose.
(4) Industrial revenue bonds and bonds ofdevelopment authorities created by the laws of the State of Georgia.
(5) Bonds, bills, certificates of indebtedness, notes, or other obligations of a subsidiary corporation of the United States government, which are fully guaranteed by the United States government both as to principal and interest, or debt obligations issued by the Federal Land Bank:, the Federal Home Loan Bank, the Federal Intermediate Credit Bank:, the Central Bank for Cooperatives, the Farm Credit Banks, the Federal Home Loan Mortgage Association, and the Federal National Mortgage Association.
(6) Guarantee or insurance of accounts provided by the Federal Deposit Insurance Corporation.
As authorized in the Official Code of Georgia Annotated Section 50-17-53, the State Depository Board has adopted policies which allow agencies ofthe State ofGeorgia the option ofexempting demand deposits from the collateral requirements.
CATEGORIZATION OF DEPOSITS For purposes of analysis of custodial credit risk, cash deposits consist of all bank balances which include demand deposits and/or interest bearing accounts. The bank balances as of June 30, 1996, are categorized below in order to provide information about the extent to which such deposits are exposed to custodial credit risk.
Category 1 - Amounts covered by depository insurance or collateralized with securities (at market value) held by the Administrative Central Office or by its agent in the Administrative Central Office's name.
- 16-

DEPARTMENT OF TECHNICAL AND ADULT EDUCATION ADMINISTRATIVE CENTRAL OFFICE (OVERSIGHT UNIT)
NOTES TO THE FINANCIAL STATEMENTS JUNE 30. 1996

EXIllBIT "F"

NOTE 2: CUSTODIAL CREDIT RISKS OF CASH DEPOSITS

CATEGORIZATION OF DEPOSITS Ca;tegory 2 - Amounts collateralized with securities (at market value) held by the pledging financial institution's trust department or agent in the Administrative Central Office's name.

Category 3 - Amounts collateralized with securities (at market value) held by the pledging financial institution or by its trust department or agent, but not in the Administrative Central Office's name, and amounts uncollateralized.

Cash Deposits

Carrying Amount

Bank Balances

Risk Categories

2

3

$ 566 59789 $ 5 062315 87 $ 159778 34 $,====Q~QQ~ $ 4 902 537 53

NOTE 3: OPERATING LEASES

The Administrative Central Office has entered into certain agreements to lease real property and equipment which are classified as operating leases (leases on assets not recorded on the balance sheet). These leases generally contain provisions that, at the expiration date of the original term of the lease, the Administrative Central Office has the option of renewing the lease on a year-to-year basis. Future minimum lease payments for operating leases as ofJune 30, 1996, are listed below. Amounts are included only for multi-year leases and for cancellable leases for which an option to renew for the subsequent fiscal year has been exercised.

Fiscal Year Ending June 30

1997

$ 785.596.65

Expenditures for rental of real property and equipment under operating ~eases for the year ended June 30, 1996, totaled $791,537.61.

NOTE 4: CAPITAL LEASES

The Administrative Central Office acquires certain equipment through multi-year capital leases with varying terms and options. These agreements contain fiscal funding clauses in accordance with Official Code of Georgia Annotated Section 50-5-64 which prohibits the creation of a debt to the State of Georgia for the payment ofany sums under such agreements beyond the fiscal year of execution ifappropriated funds are not available. Ifrenewal ofsuch agreements is reasonably assured, however, capital leases requiring appropriation by the General Assembly of Georgia are considered noncancellable for financial reporting purposes.

As ofJune 30, 1996, future minimum lease payments under capital leases are as follows:

- 17 -

DEPARTMENT OF TECHNICAL AND ADULT EDUCATION ADMINISTRATIVE CENTRAL OFFICE (OVERSIGHT UNIT)
NOTES TO THE FINANCIAL STATEMENTS JUNE 30, 1996

EXHIBIT "Fit

NOTE 4: CAPITAL LEASES

Fiscal Year Ending June 30

1997 1998 1999 2000 2001

$ 26,811.84 26,811.84 26,811.84 25,511.84 122.36

Total Future Minimum Lease Payments

$ 106,069.72

Less: Amounts Representing Interest

3,014.64

Present Value of Future Minimum Lease Payments

$ 103,055.08

NOTE 5: CHANGES IN GENERAL FIXED ASSETS

In accordance with the statutory definition of moveable personal property as defined in Official Code of Georgia Annotated Section 50-16-161, only those items with ,an acquisition cost of $1,000.00 or greater are reflected in the General.Fixed Assets Account Group.

The following is a summary ofchanges ofequipment for the General Fixed Assets Account Group during the

fiscal year: .

.

Balance July 1, 1995

$17,654,079.39

Additions Deductions

121,285.11 231.633.91

Balance June 30, 1996

$17,543,730.59

- 18 -

DEPARTMENT OF TECHNICAL AND ADULT EDUCATION ADMINISTRATIVE CENTRAL OFFICE (OVERSIGHT UNIT)
NOTES TO THE FINANCIAL STATEMENTS
JUNE 30, 1996

EXlllBIT "F"

NOTE 6: GENERAL LONG-TERM DEBT

CHANGES IN GENERAL LONG-TERM DEBT A summary ofchanges in General Long-Tenn Debt for the year ended June 30, 1996, follows:

Compensated Absences Capital Leases

Total

Balance July 1, 1995

$ 531,838.93 $ 76,700.00 $ 608,538.93

Additions Annual Leave Earned and Utilized (Net) Salaries and Wages Salary-Related Fringe Benefits Current Year Leases
Deductions

34,923.96 -101.58

50,368.56 24,013.48

34,923.96 -101.58
50,368.56 24,013.48

Balance June 30, 1996

$ 566,661.31 $ 103,055.08 $ 669,716.39

NOTE 7: RISK MANAGEMENT

Public Entity Risk Pool The State Personnel Board - Merit System ofPersonnel Administration administers for the State of Georgia a program ofhealth benefits for the employees ofunits ofgovernment ofthe State ofGeorgia, units of county government and local education agencies located within the State of Georgia. This plan is funded by participants covered in the plan, by employers' contributions paid by the various units of government participating in the plan, and appropriations made by the General Assembly of Georgia. The State Personnel Board - Merit System ofPersonnel Administration has contracted with Blue Cross Blue Shield ofGeorgia to process claims in accordance with the State Employees' Health Benefit Plan as established by the State Personnel Board.

Other Risk Management The Department ofAdministrative Services (DOAS) has the responsibility for the State of Georgia ofmaking and carrying out decisions that will minimize the adverse effects of accidental losses that involve State government assets. The State believes it is more economical to manage its risks internally and set aside assets for claim settlement. Accordingly, DOAS processes claims for risk of loss to which the State is exposed, including general liability, property and casualty, workers' compensation, unemployment compensation, and law enforcement officers' indemnification. Limited amounts of commercial insurance are purchased applicable to property, employee and automobile liability, fidelity and certain other risks. The Department of Technical and Adult Education is part ofthe State of Georgia reporting entity, and as such, is covered by the State of Georgia risk management program administered by DOAS. Premiums for the risk management program are charged to the various state organizations by DOAS to provide claims servicing and claims payment.

- 19-

DEPARTMENT OF TECHNICAL AND ADULT EDUCATION
ADMINISTRATIVE CENTRAL OFFICE (OVERSIGHT UNID
NOTES TO THE FINANCIAL STATEMENTS
JUNE 30. 1996

EXHIBIT "F"

NOTE 8: DEFERRED COMPENSATION PLAN
The State ofGeorgia offers its employees a deferred compensation plan in accordance with Internal Revenue Code Section 457. The plan, available to employees ofthe State ofGeorgia and county health departments, pennits such employees to defer a portion oftheir salary until future years. Participation in the plan is optional. Participants choose the option or options in which they wish to participate. The deferred compensation is not available to employees until termination, retirement, death, or unforeseeable emergency. All amounts of compensation deferred under the plan, all property and rights purchased with those amounts, and all income attributable to those amounts, property, or rights are (until paid or made available to the employee or other beneficiary) solely the property or rights of the State of Georgia subject only to the claims of the State's general creditors. Participant's rights under the plan are equal to those of a general creditor of the State of Georgia in an amount equal to the fair market value of the deferred account of each participant. Financial information relative to the plan will be presented in the State of Georgia Comprehensive Annual Financial Report for the year ended June 30, 1996.
NOTE 9: RETIREMENT PLANS
TEACHERS RETIREMENT SYSTEM OF GEORGIA
Plan Description The Administrative Central Office participates in the Teachers Retirement System of Georgia (TRS), a costsharing multiple-employer public employee retirement system (PERS) established by the General Assembly ofGeorgia for the purpose ofproviding retirement allowances and other benefits for teachers of the State of Georgia. The Administrative Central Office's payroll for the year ended June 30, 1996, for employees covered by TRS was $3,029,536.10. The Administrative Central Office's total payroll for all employees was $5,805,499.33.
Benefits TRS provides service retirement, disability retirement, and survivor's benefits for its members. A member is eligible for service retirement after the member (1) has attained the age of 60 years and has at least ten years ofcreditable service, (2) has at least 30 years of creditable service, regardless of age, or (3) has attained the age of55 years and has at least 25 years of creditable service. For those members with 30 years of ~rvice or those age 60 with at least ten years of service, retirement benefits are equal to 2% of the average of the member's tWo consecutive highest paid years ofservice multiplied by the number ofyears ofcreditable service up to 40 years. Any member who has between 25 and 30 years of creditable service and is at least 55 years ofage shall receive a benefit which is reduced by the lessor of 1/12 of 7% for each month the member is below age 60, or by 1OJio for each year or fraction thereofby which the member has less than 30 years of service. The nonnal retirement pension is payable monthly for life. Options are available for distribution of the member's monthly pension at a reduced rate to a designated beneficiary on the member's death.

- 20-

DEPARTMENT OF TECHNICAL AND ADULT EDUCATION ADMINISTRATIVE CENTRAL OFFICE (OVERSIGHT UNIT)
NOTES TO THE FINANCIAL STATEMENTS JUNE 30, 1996

EXIllBIT "F"

NOTE 9: RETIREMENT PLANS

TEACHERS RETIREMENT SYSTEM OF GEORGIA

Benefits Retirement benefits also include death and disability benefits whereby the disabled member or surviving spouse is entitled to receive annually an amount equal to the member's service retirement benefit or disability retirement, whichever is greater. The benefit is based on member's creditable service (minimum of 10 years of service) and compensation up to the date of death or up to the time ofdisability.

Members become fully vested after ten years of service. If a member terminates with less than ten years of service, no vesting ofemployer contributions occurs, but the member's contributions are refunded with interest.

Contributions Required and Contributions Made Employees ofthe Administrative Central Office who are covered by TRS are required to pay 5% of their gross earnings to TRS. The Administrative Central Office makes monthly employer contributions to TRS at rates adopted by the TRS Board of Trustees as advised by their independent actuary. For fiscal year 1996, the employer contribution rate was 11.81% for covered employees. The interest rate assumption (rate ofreturn on investments) was 7.50%.

Total contributions to the plan made during fiscal year 1996 amounted to $509,266.86, ofwhich $357,788.20 was made by the Administrative Central Office and $151,478.66 was made by employees. These contributions represented 11.81% (Administrative Central Office) and 5% (employees) ofcovered payroll.

Funding Status and Progress Pension Benefit Obligation
The amount of the total pension benefit obligation is based on a standardized measurement established by Statement NO.5 of the Governmental Accounting Standards Board (GASB) that is required to be used for reporting purposes. The standardized measurement is the actuarial present value ofcredited projected benefits. This pension valuation method reflects the present value of estimated pension benefits that will be paid in future years as a result of employee services performed to date and is adjusted for the effects of projected salary increases and any step-rate benefits. A standardized measure of the pension benefit obligation was adopted by the GASB to enable readers ofthe PERS financial statements to assess that PERS funding status on a going-concern basis, assess progress made in accumulating sufficient assets to pay benefits when due, and make comparisons among similar PERS.

The total unfunded pension benefit obligation ofTRS as ofJune 30, 1995, which was the latest information available, was as follows:

Total pension benefit obligation Net assets available for benefits, at cost Unfunded pension benefit obligation

$ 17,442,607,000.00 15,857,066,000.00
$ 1.585.541.000.00

- 21 -

DEPARTMENT OF TECHNICAL AND ADULT EDUCATION ADMINISTRATIVE CENTRAL OFFICE (OVERSIGHT UNIT)
NOTES TO THE FINANCIAL STATEMENTS JUNE 30. 1996

EXHIBIT "F"

NOTE 9: RETIREMENT PLANS
TEACHERS RETIREMENT SYSTEM OF GEORGIA
Funding Status and Progress Pension Benefit Obligation
The measurement ofthe total pension benefit obligation is based on an actuarial valuation as ofJune 30, 1995. Net assets available for benefits were valued as ofthe same date. TRS does not make separate measurements ofassets and pension benefit obligation for individual employers.
Retirement System Contributions Total contributions from all employers to TRS for the year ended June 30, 1996, were $607,274,559.00. The Administrative Central Office's contribution for the year ended June 30, 1996, of$357,788.20 was actuarially determined and represented .05.890,/0 oftotal contributions made by all participating employers.
Trend Information Historical trend information is presented in the TRS June 30, 1996, financial report. This information gives an indication ofthe progress made in accumulating sufficient assets to pay benefits when due.
EMPLOYEES' RETIREMENT SYSTEM OF GEORGIA
Plan Description The Administrative Central Office participates in the Employees' Retirement System of Georgia ("ERS"), a single-employer defined benefit plan established by the General Assembly of Georgia for the purpose of providing retirement allowances for employees ofthe State ofGeorgia. The Administrative Central Office's payroll for the year ended June 30, 1996, for employees covered by ERS was $2,644,190.12. The Administrative Central Office's total payroll for all employees was $5,805,499.33.
Benefits The benefit structure of ERS was significantly modified on July 1, 1982. Unless elected otherwise, an employee who currently maintains membership with ERS based upon State employment that started prior to July 1, 1982, is an "old plan" member subject to the plan provisions in effect prior to July 1, 1982. All other members are "new plan" members subject to the modified plan provisions.
Under both the old plan and new plan, members become vested after 10 years ofcreditable service. A member may retire and receive normal retirement benefits after completion of 10 years of creditable service and attainment of age 65. If 10 years of service is completed and age 60 is reached, the member may retire with a reduced benefit. Additionally, there are certain provisions allowing for retirement after 30 years of service regardless of age.
Retirement benefits paid to members are based upon a formula which considers the monthly average of the member's highest eight consecutive calendar quarters of salary, the number ofyears of creditable service, and the member's age at retirement. Postretirement cost-of-living adjustments are also made to member's benefits.
- 22-

DEPARTMENT OF TECHNICAL AND ADULT EDUCATION ADMINISTRATIVE CENTRAL OFFICE (OVERSIGHT UNIT)
NOTES TO THE FINANCIAL STATEMENTS JUNE 30, 1996

EXHIBIT "F"

NOTE 9: RETIREMENT PLANS
EMPLOYEES' RETIREMENT SYSTEM OF GEORGIA
Benefits The normal retirement pension is payable monthly for life; however, options are available for distribution of the membets monthly pension at reduced rates to a designated beneficiary upon the member's death. Death and disability benefits are also available through ERS.
Contributions Required and Contributions Made As established by State statute, all full-time employees of the State ofGeorgia and its political subdivisions, who are not members ofother state retirement systems, are eligible to participate in the ERS. Both employer and employee contributions are established by State statute.
Under the old plan, member contributions consist of employee contributions paid by the employee of 1.25% of compensation and 4.75% of compensation paid by the Administrative Central Office on behalf of the employee. Under the new plan, member contributions consist solely of 1.25% of compensation paid by employee. The Administrative Central Office also is required to contribute at a specified percentage ofactive member payroll determined annually by actuarial valuation. For the year ended June 30, 1996, the ERS employer contribution rate for the Administrative Central Office amounted to 15.57% ofcovered payroll and included the 4.75% contributed on behalfofthe employee under the old plan referred to above. The employer contributions are projected to liquidate the unfunded actuarial liability within 20 years based upon the actuarial valuation ofJune 30, 1995. Employer contributions are also made on amounts paid for accumulated leave to retiring employees.
Actuarial assumptions used by the ERS to compute actuarially determined contribution requirements are the same as those used to compute the pension benefit obligation.
Total contributions to the plan made during fiscal year 1996 amounted to $514,640.36, of which $411,809.85 was made by the Administrative Central Office and $102,830.51 was made by employees. These contributions met the requirements of the plan.
Funding Status and Progress Funding status and progress information is presented in the ERS June 30, 1996, financial report which may be obtained through ERS.
Trend Information Historical trend information is presented in the ERS June 30, 1996, financial report which may be obtained through ERS. This information gives an indication of the progress made in accumulating sufficient assets to pay benefits when due.

- 23-

DEPARTMENT OF TECHNICAL AND ADULT EDUCATION ADMINISTRATIVE CENTRAL OFFICE (OVERSIGHT UNIT)
NOTES TO THE FINANCIAL STATEMENTS JUNE 30. 1996

EXIllBIT "F"

NOTE 9: RETIREMENT PLANS

GEORGIA DEFINED CONTRIBUTION PLAN

Plan Description The Administrative Central Office participates in the Georgia Defined Contribution Plan ("GDCP") which is a single-employer defined contribution plan established by the Georgia General Assembly for the purpose of providing retirement coverage for State employees who are temporary, seasonal, and part-time and are not members of a public retirement or pension system. GDCP is administered by the Employees' Retirement System Board ofTrustees. The Administrative Central Office's payroll for the year ended June 30, 1996, for employees covered by GDCP was $84,605.37. The Administrative Central Office's total payroll for all employees was $5,805,499.33.

Benefits A member may retire and elect to receive periodic payments after attainment of age 65. The payment will.be based upon mortality tables and interest assumptions to be adopted by the Board. If a member has less than $ 3,500 credit to his/her account, the Board of Trustees has the option of requiring a lump sum distribution to the member in lieu of making periodic payments. Upon the death of a member, a lump sum distribution equaling the amount credited to his/her account will be paid to the member's designated beneficiary.

Contributions and Vesting Member contributions ~e seven and one-half percent (7.5%) of gross salary. There are no employer

contributions. Earnings are credited to each member's account in a manner established by the Board of

Trustees. Upon termination of employment, the amount ofthe member's account is refundable upon request

by the member.

.

Total contributions made by employees during fiscal year 1996 amounted to $6,345.74 which represents 7.5% of covered payroll. These contributions met the requirements of the plan.

NOTE 10: LEAVE POLICIES

Employees earn ten hours of sick leave each month with a maximum accumulation of ninety days. Unused accumulated sick leave does not vest with the employee and is forfeited upon retirement or termination of employment.

Employees earn annual leave ranging from ten to fourteen hours each month depending upon the employees' length ofcontinuous State service with a maximum accumulation offorty five days. Employees are paid for unused accumulated annual leave upon retirement or termination ofemployment. See Note 1 - Compensated Absences

Certain employees who retire with one hundred and twenty days or more offorfeited annual and sick leave are entitled to additional service credit in the Employees' Retirement System of Georgia.

- 24-

DEPARTMENT OF TECHNICAL AND ADULT EDUCATION ADMINISTRATIVE CENTRAL OFFICE (OVERSIGHT UNIT)
NOTES TO THE FINANCIAL STATEMENTS JUNE 30, 1996

EXlllBIT "F"

NOTE 11: CONTINGENCIES
Amounts received or receivable from grantor agencies are subject to audit and adjustment by grantor agencies. This could result in refunds to the grantor agency for any expenditures which are disallowed under grant terms. The amount of expenditures which may be disallowed by the grantor cannot be determined at this time although the Administrative Central Office expects such amounts, if any, to be immaterial to its overall financial position.
Litigation, clatins and assessments filed against the Administrative Central Office of the Department of Technical and Adult Education, if any, are generally considered to be actions against the State ofGeorgia. Accordingly, significant litigation, claims and assessments pending against the State ofGeorgia are disclosed in the State of Georgia Comprehensive Annual Financial Report for the fiscal year ended June 30, 1996.
NOTE 12: BONDING INFORMATION
The Commissioner and all employees ofthe Administrative Central Office of the Department of Technical and Adult Education are bonded under a Public Employees Blanket Bond written by Employers Insurance of Wausau, their Bond No. 1450-02-110723, on which the premium was paid to October 1, 1996. Under this agreement the Public Employee Dishonesty Coverage insures the Administrative Central Office to a maximum of$I,OOO,OOO.OO against loss sustained through fraudulent or dishonest acts by its employees. The Faithful Performance of Duty Coverage insures the Administrative Central Office to a maximum of $1,000,000.00 against loss sustained from failure ofits employees to perform faithfully their duties or to account properly for all monies and property received by virtue oftheir position or employment.
All employees ofthe Administrative Central Office are also bonded under Commercial Crime Policies written by the United States Fire Insurance Company, their Policy Nos. 626 012292 6 and 626 012294 4, on which premiums were paid to October 1, 1996. Under these additional public employee dishonesty coverages, the policies insure the Administrative Central Office to a maximum of $9,000,000.00 against loss sustained through fraudulent or dishonest acts by its employees and from failure ofits employees to perform faithfully.

- 25-

I I I I I I I I I I I I I I I I I I I I I I I I I I
I

SUPPLEMENTARY INFORMATION - 27-

ASSETS
Cash and Cash Equivalents
Accounts Receivable 8tateAppropriation Federal Financial Assistance Other

DEPARTMENT OF TECHNICAl AND ADULT EDUCATION ADMINISTRATIVE CENTRAL OFFICE (OVERSIGHT UNID
COMBINING BALANCE SHEET (STATUTORY BASIS) BUDGET FUND JUNE 30,1996

-A-
DEPARTMENT OF TECHNICAl AND ADULT EDUCATION

-B-
LOITERYFOR EDUCATION

TOTAl

$

3,178,382.43 $

3,178,382.43

$

6,580,389,32 $

2,610,189.02

7,182,327.78

$ 16,372,906.12 $

4,223,855,26 $ 450,00
4,224,305.26 $

10,804,244.58 2,610,189,02 7,182,m.78
20,597,211.38

Total Assets

$

16,372,906.12 $

7,402,687.69 $ 23,775,593.81

LIABILITIES AND FUND EaUITY
Liabilities Cash Overdraft Accounts Payable Contracts Payable Allotments Due to Other Units Payroll Withholdings
Total Uabilities
Fund Equity Fund Balance Reserved Construction Reserve Trust Fund Federal Financial Assistance Unreserved Designated Surplus Regular Lottery for Education
Total Fund Equity
Total Liabilities and Fund Equity

$

2,823,674.00

8,729,375.13 $

15,651,69

3,919,108.91

9,951.40

$ 15,497,761.13 $

$ 3,768,760.61
109,768.42 3,135,997.61
7,014,526.64 $

2,823,674.00 12,498,135.74
125,420.11 7,055,106.52
9,951.40
22,512,287.77

$

275,000.00 $

275,000.00

$

36,048.47

36,048.47

839,096.52

113,161.05

839,096.52 113,161.05

$

875,144.99 $

388,161.05 $

1,263,306.04

$

16,372,906.12 $

7,402,687,69 $ 23,775,593.81

See accompanying notes and Independent Accountant's Combined Report on Review of Financial Statements and Supplementary Information.
-28-

DEPARTMENT OF TECHNICAL AND ADULT EDUCATION ADMINISTRATIVE CENTRAL OFFICE (OVERSIGHT UNIT) COMBINING STATEMENT OF CHANGES IN FUND BALANCE (STATUTORY BASIS)
BUDGET FUND YEAR ENDED JUNE 30, 1996

EXHIBIT-H-

See accompanying notes and Independent Accountanfs Combined Report on Review of Financial Statements and Supplementary Information.
-29-

DEPARTMENT OF TECHNICAL AND AQULT EDUCATION

AQMINISTRATIVE CENJRAL OfFICE fOVERSIGHT UNID
COMBINING STATEMENT OF FUNDS AVAILABLE AND EXPENDITURES

.

BUDGET FUND

YEAR ENDED JUNE 30 1996

EXHIBIT"l"

FUNDS AVAILABLE
REVENUES
STATE APPROPRIATION General Appropriation Amended Appropriation GcNemo!'sEmergencyFund
Total State Appropriation
Allotments to State Technical Institutes
Net state Appropriation
FEDERAL REVENUES Allotments to State Technical Institutes
Net Federal Revenues
OTHER REVENUES RETAINED Contracts Georgia Department of Administrative Services Distant Leaming Project Program Georgia Department of Human Resources PEACH Project Allotments to state Technical Institutes G.E.D. Testing Fees Insurance Recollefies Registration Fees Reimbursements from Various Sources
Total Other Revenues Retained
Total Revenues
CARRy-oVER FROM PRIOR YEAR
Transfer from Reserved Fund Balance Construction Reserve Trust Fund Allotments to State Technical Institutes Federal Financial Assistance Resolution of Disallowed Costs
Total cany.Qller from Prior Year
Total Funds Available
EXPENDITURES
PERSONAL SERVICES
Salaries and Wages Employe~s Contributions for:
F.I.C.A. Retirement Health Insurance Personal Liability Insurance Unemployment Compensation Insurance Workers' Compensation Insurance Assessments by Merit System

"An
DEPARTMENT OF TECHNICAL AND ADULT EDUCATION

"B" LOTTERY FOR
EDUCATION

TOTAL

$ 166,597,224.00 $ 39,248,713.00 $ 205,845,937.00

106,425.00 1,010,000.00

1,116,425.00

29,500.00

29,500.00

$ 166,733,149.00 $ 40,258,713.00 $ 206,991,862.00

-119,159,698.68 -6,619,482.17 -125,n9,180.85

$ 47,573,450.32 $ 33,639,230.83 $ 81,212,681.15

$ 24,485,965.07 -15,057,156.41

$ 24,485,965.07 -15,057,156.41

$ 9,428,808.66

$ 9,428,808.66

$

699.49

$

699.49

253,332.55 -158,468.57 238,148.01 1,009,962.51
38,458.26 7,661.00

253,332.55 -158,468.57 238,148.01 1,009,962.51
38,458.26 7,661.00

$ 1,389,793.25

$ 1,389.793.25

$ 58,392,052.23 $ 33,639,230.83 $ 92,031,283.06

$ 5,533,318.05 $ 5;533,318.05

-3,440,716.25

-3,440,716.25

$

760.35

760.35

68,284.00

68,284.00

$

69,044.35 $ 2,092,601.80 $ 2,161,646.15

$ 58,461 ,096.58 $ 35?31,832.63 $ 94,192,929.21

$ 3,536,956.74
181,730.46 505,272.82 431,349.42
4,018.00 15,031.61 15,977.85 8,989.48
$ 4,699,326.38

$ 3,536,956.74
181,730.46 505,272.82 431,349.42
4,018.00 15,031.61 15,977.85 8,989.48
$ 4,699,326.38

see accompanying notes and Independent Accountanrs Combined Report on
Review of Financial Statements and Supplementary Information.

-30 -

DEPARTMENT Of TECHNICAL ANp AC!ULT EpucATION APMINISTRATIVE CENTRAL OfFICE !OVERSIGHT UNm COMBINING STATEMENT Of FUNDS AVAILABLE AND EXPENDITURES
BUDGET FUND YEAR ENDED JUNE 30,1996

EXHIBIT *1"

DEPARTMENT Of TECHNICAL AND A[)UlT EPUCADON
AOMINISTRADVE CENTRAL OfFICE /oVERSIGHT UNm
COMBINING STATEMENT Of FUNDS AVAILABLE AND EXPENPITURES
BUOOETFUNQ
YEAR ENDED JUNE 30 1996

EXHIBIT "I"

EXPENPITURES
Q!!:lEB
QUICK START PROGRAM PeI80naI Services 5al8ries and Wages EmpIoyeI's ContribUtions for: F.I.C.A Retirement Health Insurance Personal Liability Insurance unemployment Compensation Insurance WOIIIel's Compensation Insurance As&essments by the Merit Sy$tem OlherCosts Motor Vehicle Expenses Supplies and Materials Repalnl and Maintenance Utilities Rents (Other than Real Estate) Insurance and Bonding Grants to Counties, Cities and Civil Divisions Other Operating Expenses Publications and Printing TIlMlI EqUipment EqUipment Purchases L.easeIPurchase d Equipment Rental d Equipment Computer Charges Software Computer Billings, DOAS Real Estate Rentals Telecommunications Per Diem, Fees and ContractS Per Diem and Fees Contracts

AREA SCHOOL PROGRAM Other Costs Grants to Counties, Cities and Civil Divisions Olher Operati~ Expenses Telecommunications

REGENTS PROGRAM Other Costs Grants to Counties, Cities and Civil Divisions
ADULT LITERACY GRANTS Other Costs SUpplies and Materials Repairs and Maintenance Grants to Counties, Cities and Civil Divisions Other Operating Expenses Publications and Printing EqUipment EqUipment Purchases Computer Charges Software Real Estate Rentals TeIecornmunications Per Diem, Fees and Contracts Per Diem and Fees Contracts

see accompanying note6 and Independent Accountanfs Combined Report on
RevieW d Financial Statements and SUpplementary Information.

-32 -

"An
DEPARTMENT OF TECHNICAl AND ADULT EDUCATION

"B" LOTTERY FOR
EDUCATION

TOTAl

$ 2,268,542.59
55,444.37 280,021.98 283,568.49
10,915.00 661.39
11,496.15 868.64
8,517.65 216,786.50
39,759.60 7,816.37
64,413.01 3,956.07 12,973.34
382,714.74 64,348.60
222,023.87
482,164.14 15,844.72 69,118.32
123,225.47 6,661.55
308,256.57 76,942.30
3,405,989.19 1,331.84
$ 8,424,362.46

$ 29,167,750.37 176.63
18,389.76
$ 29,186,316.76

$ 2,887,129.48

$

14,035.09

1,867.56

6,667,431.78

55,329.30

3,843.62

159,247.94

5,728.47 16,089.57 6,168.00

86,836.19 643,025.98

$ 7,659,603.50

$ 2,268,542.59
55,444.37 280,021.98 283,568.49
10,915.00 661.39
11,496.15 868.64
8,517.65 216,786.50
39,759.60 7,816.37
64,413.01 3,956.07
12,973.34 382,714.74
64,348.60 222,023.87
482,164.14 15,844.72 69,118.32
123,225.47 6,661.55
308,256.57 76,942.30
3,405,989.19 1,331.84
$ 8,424,362.46

$ 29,167,750.37 176.63
18,389.76
$ 29,186,316.76

$ 2,887,129.48

$

14,035.09

1,867.56

6,667,431.78

55,329.30

3,843.62

159,247.94

5,728.47 16,089.57
6,168.00

86,836.19 643,025.98

$ 7,659,603.50

DEPARTMENT OF TECHNICAL AND ADULT EQUCADON APMINISJRATlYE CENTRAL OFfiCE !OVERSIGHT UNm
COMBINING STATEMENT Of FUNDS AVAILABLE AND EXPENDITURES
BUDGETFUNQ YEAR ENDED JUNE 30 1996

EXHIBIT.,.'

EXPENDITURES
QlliEB
JOB TRAINING PARTNERSHIP ACT OtherCo8ts Gnmls to Counties, Cities and eMl Divisions
COMPUTER LABORATORIES AND SATELLITE DISHES ADULT LITERACY EqUipment EqUipment Purchases Computer Charges Software
CAPITAL OUTLAY TECHNICAL INSTITUTE SATELLITE FACILmES Per Diem, Fees and ConInIcts ConInIcts
EQUIPMENT TECHNICAL INSTmJTES OtherCo8ts Grants to Counties, Cities and eMl Divisions EqUipment Equipment Purchases
REPAIRS AND RENOVADONS OtherCo8ts Grants to Counties, Cities and eMl Divisions Other Expenses Computer Charges Software Per Diem, Fees and Contracts ConInIcts
Total Other
Total Expenditures
Excess ~ Funds Available 0IIeI' Expenditures

"AN
DEPARTMENT OF TECHNICAL ANOADULT EDUCADON

"8" LOTTERY FOR
EDUCATION

TOTAL

S 1,159,172.20

S 1,159,172.20

$ 554,300.00 $ 445,536.97
S 999,836.97 $

554,300.00 445,536.97 999,836.97

$ 32,098,459.96 $ 32,098,459.96

$

6,790.00 $

258,980.00

$ 265,770.00 $

6,790.00 258,980.00 265,770.00

$ 870,477.00 $ 717.60
979,406.40 242,000.00
$ 2,092,601.00 $

870,477.00 717.60
979,406.40 242,000.00 2,092,601.00

$ 49,554,940.47 $ 35,456,667.93 $ 85,011,608.40

$ 58,020,864.52 $ 35,456,667.93 $ 93,477,532.45

440,232.06

275,164.70

715,396.76

$ 58,461,096.58 S 35?31,832.63 $ 94,192,929.21

See accompanying notes and Independent Accountanfs combined Report on Review ~ Financial statements and Supplementary Information.

-33 -

'b~ C.:A.,,,-l<..
rO) -:)~
J

I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I

DEPARTMENT OF TECHNICAL AND ADULT EDUCATION ADMINISTRATIVE CENTRAL OFFICE (OVERSIGHT UNID STATEMENT OF CHANGES IN ASSETS AND LIABILITIES
FIDUCIARY FUND TYPE - AGENCY FUNDS YEAR ENDED JUNE 30, 1996

Postsecondary Activities Accounts

ASSETSI LIABILITIES JULY1,1995

ADDITIONS

DEDUCTIONS

ASSETSI LIABILITIES JUNE 30, 1996

$ ===44===:,035==:,1:=8 $

252,898.97 $

237,333,69 $ ===59===,600=::.46=

see accompanying notes and Independent Accountanfs Combined Report on
Review of Financial Statements and Supplementary Information,
-35-

DEPARTMENT OF TECHNICAL AND ADULT EDUCATION
ADMINISTRATIVE CENTRAL OFFICE (OVERSIGHT UNID SCHEDU~E OF APPROVED BUDGET
-A- DEPARTMENT OF TECHNICAL AND ADULT EDUCATION
YEAR ENDEe JUNE 30, 1996

FUNDS AVAILABLE
REVENUES
State Appropriation Federal Revenues Other Revenues Retained
CARRY-QVER FROM PRIOR YEAR
Transfer from Reserved Fund Balance
EXpENDITURES
Personal 5ervices Regular Operating Expenses Travel EqUipment COrnputerCharges Real Estate Rentals Telecommunications Per Diem, Fees and Contracts capital OutJay Personal Services-Institutions Operating Expenses-Institutions QUick Start Program Area SehooI Program Regents Program Adult LIteracy Grants Job Training Partnership Act

ORIGINAL APPROPRIATION

AMENDED APPROPRIATION

GOVERNOR'S EMERGENCY
FUND

$ 166,597,224,00 $ 19,283,411.00 14,297,198,00
$ 2OO,1n,833.00 $
0,00

106,425.00 $ 54,954.00 17,237,328,00
17,398,707.00 $

29,500,00 29,500.00

$ 2OO,1n,833,OO $

17,398,707,00 $ =====29:=,=500=:=,0..0..

$

4,126,803,00 $

413,225,00

120,500.00

15,000.00

837,200,00

365,610,00

195,000,00

510,000,00

0.00

114,178,595,00

22,447,798,00

6,544,505,00

29,779,795.00

2,957,857.00

17,685,945.00

0,00

48,570.00
-3,m.oo
22,000,00 18,544.00 -82,732.00
-93,095.00 29,472.00
6,829,222.00 $ 7,931,214.00 2,500,000,00 -257,213,00
-45,217.00 501,219.00

10,000,00 10,000,00
9,500,00

$ 2OO,1n,833,OO $

17,398,707.00 $ ======29==,500==:,00=

see accompanying notes and Independent Aceountanrs Combined Report on
Review of Financial Statements and Supplementary InCormation,
-36-

BUDGET ADJUSTMENTS

TOTAL APPROVED
BUDGET

LESS: BUDGET TRANSFERS TO OTHER UNITS

TOTAL

$ 166,733,149.00 $ 119,528,979.00 $

47,204,170.00

$

18,564,679.00

37,903,044.00

26,561,819.00

11,341,225.00

20,934,063.00

52,468,589.00

49,946,002.00

2,522,587.00

$

39,498,742.00 $ 257,104,782.00 $ 196,036,800.00 $

61,067,982.00

332,223.00

332,223.00

332,223.00

0.00

$

39,830,965.00 $ 257,437,005.00 $ 196,369,023.00 $

61,067,982.00

$

646,631.00 $

4,822,004.00

$

4,822,004.00

272,217.00

682,165.00

682,165.00

106,318.00

248,818.00

248,818.00

58,440.00

91,984.00

91,984.00

143,495.00

897,963.00

897,963.00

88,453.00

454,063.00

454,063.00

12,695.00

114,600.00

114,600.00

117,250.00

656,722.00

656,722.00

1,671,777.00

1,671,777.00 $

251,000.00

1,420,777.00

3,686,848.00

124,704,665.00

124,657,809.00

46,856.00

20,120,223.00

50,509,235.00

50,270,372.00

238,863.00

171,183.00

9,215,688.00

731,406.00

8,484,282.00

704,703.00

30,227,285.00

30,227,285.00

13,362.00

2,926,002.00

2,926,002.00

3,080,195.00

21 ,276,859.00

13,344,218.00

7,932,641.00

8,937,175.00

8,937,175.00

7,114,218.00

1,822,957.00

$

39,830,965.00 $ 257,437,005.00 $ 196,369,023.00 $

61,067,982.00

- 37-

I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I

DEPARTMENT OF TECHNICAL AND ADULT EOUCATION
ADMINISTRATIVE CENTRAL OFFICE <OVERSIGHT UNm
SCHEDULE Of AppROVED BUDGET
''S'' LOUERY FOR EpucATION
YEAR ENDED JUNE 30 1996

SCHEDULE "2"

ORIGINAL

AMENDED

BUDGET

APPROPRIATION APPROPRIATION ADJUSTMENTS

TOTAL APPROVED
BUDGET

LESS: BUDGET TRANSFERS TO OIHERUNITS

TOTAL

FUNDS AVAILABLE

REVENUES

SllIle Appropriation Other R~ues Retained

$ 39,248,713.00 $ 0.00

1,010,000.00

$ 40,258,713.00 $

$ 3,440,717.00

3,440,717.00

6,619,483.00 $ 33,639,230.00

3,440,717.00

0.00

$ 39,248,713.00 $

1,010,000.00 $ 3,440,717.00 $ 43,699,430.00 $ 10,060,200.00 $ 33,639,230.00

CARRY.QVER FROM PRIOR YEAR

Transfer from ReseMld Fund Balance

0.00

2,092,601.00

2,092,601.00

0.00

2,092,601.00

$ 39,248,713.00 $

1,010,000.00 $ 5,533,318.00 $ 45:792,031.00 $ 10,060,200.00 $ 35,731 ,831.00

EXPENDITURES

Computer Laboratories and satellite Dishes

Adult Literacy

$

Capital Outlay. Technical Institute satellite

Facilities

Equipment Technical Institutes

Repairs and Renovations

1,000,000.00
31,363,460.00 $ 6,885,253.00 0.00

$ 1,000,000.00

1,010,000.00 $ 5,533,318.00

32,373,460.00 6,885,253.00 $ 5,533,318.00

$ 1,000,000.00

6,619,483.00 3,440,717.00

32,373,460.00
265,nO.00
2,092,601.00

$ 39,248,713.00 $

1,010,000.00 $ 5,533,318.00 $ 45:792,031.00 $ 10,060,200.00 $ 35:731 ,831.00

see accompanying notes and Independent Accountant's Combined Report on a Review Financial statements and Supplementary Information.

- 39-

DEPARTMENT OF TECHNICAl. MID ADULT EOUCATION
ADMINISTBATJ\IE CENTRAL OFfICE (OVERSIGHT UNm
SCHEDULE OF BUDGET TRANSFERS TO OTHER UNITS
W DEPARTMENT OF TECHNICAl. MID ADULT EDUCATION
YEAR ENDEp JUNE 30 1996

STATE TECHNICAl. INSTITUTES Albany Technlcallnstilute Abrnaha Technical Institute AlhensAree Technical Institute AugUlltll Technical Institute Ben Hill-lrwin Technlcallnstilute CIIrro1l Technlcallnstilute ChlIItahoochee Technlcallnstitute Columbus Technlcallnstilute Coosa Valley Technical Institute Flint RiYer Technlcallnstitute GrIlIin Technlcallnstitute Heart oA Georgia Technlcallnstilute I.lmier Technical Institute Macon Technlcallnstilute Middle Georgia Technicallnstilute Mou!trie Area Technlcallnstilute North Georgia Technlcallnstitute North Metro Technlcallnstitute 0geechM Technlcallnstilute Okefenokee Technical Institute Pickens Technlcallnstilute Sandersville Regional Technlcallnstilute South Georgia Technlcallnstilute SoutheastAtm Technlcallnstilute S_insboro Technlcallnstitute Thomas Technlcallnstitute Valdosta Technlcallnstitute Walker Technlcallnstitute West Georgia Technlcallnstitute

APPROVED BUDGET

CAPITAL OUTLAY

PERSONAL SERVICESINSTITUTIONS

OPERATING EXPENSESINSTITUTIONS

QUICK START PROGRAM

ADULT LITERACY GRANTS

S 6,259,180.00 $ 3,579,761.00 S

89,537.00

S

12,500.00

2,555,627.00

1,121,917.00

S 427,510.00

48,500.00

7,186,613.00

2,795,930.00

n8,796.00

10,242,919.00

3,649,667.00

397,309.00

642,167.00

3,364,085.00

1,441,589.00

1,255.00

353,136.00

5,866,649.00

2,330,416.00

831,281.00

6,356,612.00

2,133,727.00

7,080,457.00

1,467,669.00

96,678.00

4,297,869.00

1,430,352.00

386,414.00

2,982,745.00

1,303,096.00

714,806.00

4,158,207.00

2,001,779.00

860,855.00

3,808,629.00

1,421,580.00

554,365.00

3,9n,922.00

1,479,582.00

99,596.00

825,823.00

7,059,021.00

3,8n,116.00

67,000.00

3.658,672.00

1,520,305.00

854.00

764,639.00

2,886,679.00

954,517.00

423,042.00

5,380,415.00

2,667,971.00

604,8n.00

3,439,510.00

1,603,214.00

232,n4.00

2,853,200.00

844,200.00

1,474.00

471,241.00

3.262,9n.00

1,132,127.00

432,618.00

2,824,140.00

1,186,8n.00

451,451.00

600,730.00

422,546.00

4,395,864.00

1,858,880.00

505,806.00

2,439,nO.00

869,256.00

43,862.00

491,559.00

100,000.00

2,842,130.00

1,101,084.00

475,348.00

3,850,6n.00

1,350,328.00

558,740.00

4,274,865.00

2,063,005.00

471,250.00

3,117,852.00

1,130,938.00

473,230.00

90,000.00

3,633,793.00

1,530,943.00

841.00

545,490.00

$

251,000.00 $ 124,657,809.00 $ 50,270,372.00 $

See ac:c:ompanying notes and Independent Accountants Combined Report on Review oA Financial Statements and Supplementary Information.

-40-

731,406.00 S 13,344,218.00

SCHEDULE "3"

JOB TRAINING PARTNERSHIP
ACT

TOTAL

STATE FUNDS

FEDERAl REVENUES

FUNDING PROVIDED

OTHER

CARRY-OVER

REVENUES

PRIOR YEAR

RETAINED

LOCAL FUNDS

TOTAL

$ 378,423.00 $ 10,306,901.00 $ 5,509,146.00 $ 1,198,717.00 $ 3;589,038.00 $

10,000.00 $ 10,306,901.00

21,873.00

4,139,427.00

2,316,225.00

458,795.00

1,364,407.00

4,139,427.00

366,738.00 11,176,5n.00

6,352,550.00

1,535,282.00

3,288,745.00

11,176,5n.00

1,406,619.00 16,338,681.00

9,621,063.00

2,406,099.00

4,286,519.00

25,000.00 16,338,681.00

49,324.00

5,209,389.00

3,271,820.00

796,245.00

1,141,324.00

5,209,389.00

617,578.00

9,645,924.00

5,911,321.00

1,485,475.00

2,249,128.00

9,645,924.00

274,381.00

8,764,720.00

5,564,712.00

1,123,9n.00

2,076,031.00

8,764,720.00

40,559.00

8,685,363.00

6,086,972.00

902,159.00

1,675,732.00

20,500.00

8,685,363.00

363,118.00

6,4n,753.00

3,907,475.00

992,089.00

1,578,189.00

6,4n,753.00

5,000,647.00

2,892J1,7.00

889,486.00

1,218,234.00

5,000,647.00

337,558.00

7.358,399.00

4,455,933.00

1,004,589.00

1,833,854.00

64,023.00

7,358,399.00

5,784,574.00

4,279,972.00

476,336.00

978,266.00

50,000.00

5,784,574.00

39,845.00

6,422,768.00

4,199,285.00

643,742.00

1,534,741.00

45,000.00

6,422,768.00

65,572.00 11,068,709.00

6,327,881.00

1,309,341.00

3,380,487.00

51,000.00 11,068,709.00

65,573.00

6,010,043.00

3,278,205.00

862,067.00

1,849,n1.00

20,000.00

6,010,043.00

466,190.00

4,730,428.00

2,916,223.00

910,787.00

901,418.00

2,000.00

4,730,428.00

140,246.00

8,793,509.00

5,537,332.00

811,868,00

2,444,309.00

8,793,509.00

5,275,498.00

3,020,013.00

663,301.00

1,592,184.00

5,275,498.00

527,840.00

4,697,955.00

2,413,722.00

948,366.00

1,335,867.00

4,697,955.00

362,826.00

5,190,548.00

3,125,399.00

842,713.00

1,222,436.00

5,190,548.00

290,558.00

4,753,026.00

2,855,307.00

959,629.00

933,590.00

4,500.00

4,753,026.00

1,023,276.00

867,659.00

1,788.00

153,829.00

1,023,276.00

314,151.00

7,074,701.00

4,809,272.00

841,229.00

1,424,200.00

7,074,701.00

3,844,447.00

2,497,987.00

359,286.00

987,174.00

3,844,447.00

410,311.00

4,928,873.00

2,976,352.00

955,448.00

997,073.00

4,928,873.00

169,430.00

5,929,175.00

3,432,nO.00

915,044.00

1,581,361.00

5,929,175.00

164,240.00

6,973,360.00

4,199,128.00

876,620.00

1,862,412.00

35,200.00

6,973,360.00

231,981.00

4,954,001.00

2,990,317.00

n4,699.00

1,188,985.00

4,954,001.00

9,284.00

5,810,351.00

3,912,011.00

616,642.00

1,276,698.00

5,000.00

5,810,351.00

$ 7,114,218.00 $ 196,369,023.00 $ 119,528,979.00 $ 26,561,819.00 $ 49,946,002.00 $

332,223.00 $ 196,369,023.00

41

DEPARTMENT OF TECHNICAl. AND ADULT EDUCATION
ADMINISTRATIVE CENTRA!. OffICE (OVERSIGHT UNm
SCHEQlJLE Of BUDGET TRANSFERS TO OTHER UNITS
"8" LOmRY FOR EDUCATION 'fEAR ENDEP JUNE 30, 1996

SCHEDULE"~

STATE TECHNICAL INSTITUTES

APPROVED BUDGET

EQUIPMENT-

REPAIRS

TECHNICAL

AND

INSTITUTES RENOVATIONS

TOTAL

STATE FUNDS

FUNDING PROVIDED OTHER
REVENUES RETAINED

TOTAL

AIbIIny Technicallnstitute

$ 293,210,00 $ 200,766,00 $ 493,976.00 $ 293,210.00 $ 200,766,00 $ 493,976,00

Allamaha Technicallnstilule

47,000.00

47,000.00

47,000,00

47,000,00

AIhens A1ea Technical Institute

230,219.00

230,219.00

230,219.00

230,219.00

Augusta Technical Institute

75,281.00

357,820.00

433,101,00

75,281.00

357,820,00

433,101.00

Ben H111-1rwin Technicallnstitute

159,610.00

180,000.00

339,610,00

159,610.00

180,000.00

339,610.00

C81'l'011 Technical Institute

189,890.00

339,388.00

529,278.00

189,890,00

339,388.00

529,278.00

Chattahoochee Technicallnstilute

201,724.00

425,000.00

626,724.00

201,724.00

425,000.00

626,724.00

Columbus Technicallnstilule

20,167.00

20,167.00

20,167,00

20,167,00

Coosa Valley Technicallnstitule

44,356,00

249,734.00

294,090,00

44,356,00

249,734.00

294,090.00

Flint River Technicallnstitule

89,n6.00

100,000.00

189,n6,00

89,n6.00

100,000.00

189,n6,00

Grillin Technical Institute

48,104.00

90,000.00

138,104.00

48,104.00

90,000.00

138,104,00

Heert d Georgia Technicallnstitule 465,686,00

130,000,00

595,686,00

465,686.00

130,000,00

595,686.00

Lenier Technicallnstilule

750,020.00

89,n5,00

839,795,00

750,020,00

89,n5,00

839,795.00

Macon Technicallnstilute

53,174.00

53,174,00

53,174,00

53,174.00

Moultrie A1ea Technicallnstitule

28,401.00

28,401.00

28,401.00

28,401.00

North Georgia Technical Institute

97.00

97,00

97.00

97.00

Okefenokee Technicallnstitule

193,042.00

73,127.00

266,169.00

193,042.00

73,127.00

266,169,00

Pickens Technical Institute

38,000,00

38,000.00

38,000.00

38,000,00

South Georgia Technical Institute

470,700.00

101,000.00

571,700.00

470,700.00

101,000,00

571,700,00

SouIhe8stem Technical Institute

160,000.00

160,000.00

160,000.00

160,000,00

Swainsboro Technical Institute

929,337.00

123,223,00

1,052,560,00

929,337.00

123,223.00

1,052,560,00

1'hornas Technical Institute

90,000.00

90,000.00

90,000,00

90,000.00

Valdosta Technicallnstitule

1,n8,600.00

265,000.00

2,043,600.00

1,n8,600.00

265,000.00

2,043,600.00

West Georgia Technlcallnstitute

678,973.00

300,000,00

978,973.00

678,973.00

300.000,00

978,973,00

$ 6,619,483,00 $ 3.440,717.00 $ 10,060,200.00 $ 6,619,483,00 $ 3,440,717,00 $ 10,060.200.00

see accompanying notes and Independent Accountanrs Combined Report on
Review d Financial Statements and Supplementary Information.
-42 -

DEPARTMENT OF TECHNICAL AND ADULT EPUCATION ADMINISTRATIVE CENTRAL OFFICE (OVERSIGHT UNID
CASH AND CASH EQUIYALENTS JUNE 30, 1996

SCHEDULE -5"

INTEREST BEARING ACCOUNTS
NationsBank of Georgia. Atlanta, Georgia
Public Funds Interest Checking
Funds Held on Behalf of SandersVille Regional Technical Institute
Wachovia Bank of Georgia, Atlanta, Georgia
Commercial Interest Checking Account

$

506,997,43

-152,289,00 $

354,708,43

59,600,46

$ ===41;4,308===:,89=

see accompanying notes and Independent Accountanfs Combined Report on
Review of Financial Statements and SUpplementary Information,
-43-

DEPARTMENT OF TECHNICAL AND ADULT EDUCATION APMINISTRATIVE CENTRAL OFFICE (OVERSIGHT UNID
SCHEDULE OF GOVERNOR'S EMERGENCY FUND YEAR ENDED JUNE 30, 1996
Columbus literate Community Program, Inc, - To AssIst WIth Operating Expenses Dawson County Community Literacy center - Operating Expenses North Georgia Technical Institute Assist with Planning for a Family Connections
Site in Stephens County

SCHEDULE "6"

$

10,000,00

9,500.00

10,000,00

$ =======29=:=!::,5OO==:.00=

see accompanying notes and Independent Accountanfs Combined Report on
Review of Financial Statements and Supplementary Information,
-44-

DEPARTMENT OF TECHNICAL ANP ADULT EPUCATION ADMINISTRATIVE CENTRAL OFFICE (OVERSIGHT UNID
SCHEPUlE OF FEPERAL REVENUES YEAR ENpEp JUNE 30, 1996

SCHEDULE '7"

BUpGETFUNp
Appalachian Regional Commission Vocational Education Facilities and Operations Direct
Commerce, U, S, Department of Measurement and Engineering Research and Standards Through Georgia Institute of Technology
Education, U. S. Department of Adult Education - State Administered Basic Grant Program Direct
Vocational Education - Basic Grants to States Through Georgia Department of Education
Vocational Education - Consumer and Homemaking Education Through Georgia Department of Education
Vocational Education - Community Based Organizations Through Georgia Department of Education
Vocational Education - Technology Preparation Through Georgia Department of Education
Federal Emergency Management Agency Disaster Assistance Through OffICe of the Governor
Health and Human Services, 'U. S. Department of Job Opportunities and Basic Skills Training Through Georgia Department of Human Resources
labor, U. S. Department of Employment and Training Assistance - Dislocated Workers Direct
Job Training Partnership Act Through Georgia Department of labor
Mine Health and safety Grants Direct

CFDA NUMBER

AMOUNT

23,012

$

86,599.03

11.609

72,0n.09

84.002 84.048 84.049 84.174 84.243

7,408,100.95 13,648,938.79
88,022.02 19,350.72 31,965.06

83.516

542.00

93.561

417,017.92

17.246 17.250 17.600

268,630.14 2,275,159.34
169,562.01

$

24,485,965.07

see accompanying notes and Independent Accountant's Combined Report on
Review of Financial Statements and Supplementary Information.
-45-

[)EPARTMENT OF TECHNICAl. AND ADULT EDUCATION ADMINISTRATIVE CENTRAL OffICE (OVERSIGHT UNm
SCHEDULE OF AlLOTMENTS TO STATE TECHNICAL INSTITUTES
"A" DEPARTMENT OF TECHNICAL AND ADULT EDUCATION YEAR ENDED JUNE 30, 1996

Albany Technicallnstilute Altalnllhll Technicallnstilute AIhens Area Technlcallnstilute Augusla Technical Institute Ben Hill-kwin Technicallnstilute Cllno1l Technicallnstilute ChaIIahooctlM Technical Institute Columbus Technical Institute Coosa Valley Technical Institute Rint River Technical Institute GrllIin Technicallnstitute Heart d Georgia Technical Institute Lanier Technicallnstitute Macon Technical Institute Middle Georgia Technicallnstitute Moulbie Area Technical Institute North Georgia Technicallnstilute North Metro Technical Institute Qgeechee Technical Institute Okefenokee Technicallnstilute Pickens Technical Institute Sandersville Regional Technicallnstitute South Georgia Technicallnstilute Southeastern Technical Institute S_insboro Technical Institute Thomas Technical Institute Valdosta Technic;allnstitute Walker Technical Institute West Georgia Technical Institute

PERSONAL SERVICESINSTITUTIONS

OPERATING EXPENSESINSTITUTIONS

S

5,405,310.20 S

642,741.01 S

2,022,984,11

278,17521

6,109,573.00

887.616.os

8,957,604,10

454,697.00

3,105,740.00

323,218.00

5,415,133.00

607,895.00

5,404,298,00

430,416,78

6,233,892.57

431,003,11

3,756,2n.86

290,021.98

2,516,903.02

353,437,68

3,607,387.04

637,41224

3,348,352,88

526,696,76

3,607,284,12

474,565.00

6,225,958,00

1,014,575,00

3,028,854,01

362,709.32

2,695,734,00

264,393.00

4,871,201,76

694,539,00

2,687,233,50

423,521.19

2.263,03O,n

178,129.00

2,815,639.00

260,513,00

2,603,825,00

294,605,95

600,730,00

270,028,90

4,130,94622

812,045.57

2,169,933,46

285,679,00

2,681,117,75

308,967,40

3,276,812,00

231,340,00

4,126,198,00

273,630,85

2,800,953,02

266,424,00

3,527,880.35

511,022.20

APPROVED ALLOTMENTS

QUICK START PROGRAM

ADULT LITERACY GRANTS

74,036.87

S

322,249,88

591,497.00

397,308.82

824,380.71

1,254.02

340,510.11

517,650.00

96,678.00 99,596,00

362,174.68 362,729.91 552,419,18 422,141.95 511,190,00

853,42 1,473,19

491,305,00 341,253,00 516.327,55 225,441.99 274,752,06 414,142,45 447,526,03

43,861.50 840.46

375,405.98 306,976.35 396,095,n 304,409,00 384,550,39 412,576,57 362,607,69

S 110,196,781,69 S See accompanying notes and Independent Accountanfs Combined Report on
Review d Financial Statements and Supplementary Information,
-46-

12,590,019.23 S

715,902,28 S

9,860,513.25

SCHEDULE "8"

JOB TRAINING PARTNERSHIP
ACT

$

38,608.73 $

15,378.23

19,772.16

.-&,109.55

42,190.30

100,627.61

64,611.94

29,645.n

79,725.69

122,753.18

36,160.24 45,384.87 62,542.09 75,178.71 30,136.95

20,976.93

52,297.66
50,710.85 42,095.20 31,452.42
2,748.13

TOTAl 6,160,696.81 $ 2,638,787.43 7,408,458.24 10,483,100.18 3,812,912.43 6,641,305.61 5,899,326.72 6,791,219.45 4,488,195.21 3.233,070.61 5,119,971.64 4,297,191.59 4,728,795.36 7,285,917.87 3,946,263.84 3,376,558.71 6,112,205.26 3,336,196.68 2,738,361.90 3,490,294.45 3,345,956.98
870,758.90 5,370,695.43 2,806,450.31 3,436,891.n 3,854,656.20 4,815,831.66 3,479,953.59 4.405,298.83

STATE FUNDS 5,509,136.57 $ . 2,316,224.59 6,352,550.00 9,619,458.70 3,271,819.02 5,911,321.00 5,564,712.00 6,086,965.53 3,907,475.00 2,886,671.59 4,455,897.31 3,925,857.83 ",199,285.00 6,327,881.00 3,278,204.42 2,916,223.00 5,536,689.76 3,020,013.00 2,"'3,7".30 3,125,399.00 2,855,307.00
867,659.00 4,809,271.98 2,.-&7,986.50 2,971,598.35 3,430,998.00 ",199,054.n 2,990,317.00 3.912,010.46

FUNDING PROVIDED

OTHER

FEDERAL

REVENUES

REVENUES

RETAINED

628,209.27 $

23,350.97 $

322,562.84

923,489.63

132,418.61

863,641.48

541,093.41

729,984.61

334,614.72

704,253.92

580,720.21

346,399.02

664,074.33

371,333.76

529,510.36

958,036.87

668,059.42

480,335.71

575,515.50

316,183.68

324,650.60

364,895.45

490,649.98

1,787.71

1,312.19

561,423.45

308,463.81

463,906.62

1,386.80

423,658.20

61S,nS.89

489,636.59

493.288.37

TOTAl 6,160,696.81 2,638,787.43 7,408,458.24 10,483,100.18 3,812,912.43 6,641,305.61 5,899,326.72 6,791,219.45 4,488,195.21 3,233,070.61 5,119,971.64 4,297,191.59 4,728,795.36 7,285,917.87 3,946,263.84 3,376,558.71 6,112,205.26 3,336,196.68 2,738,361.90 3,490,294.45 3,345,956.98
870,758.90 5,370,695.43 2,806,450.31 3,436,891.n 3,854,656.20 4,815,831.66 3,479,953.59 4,405,298.83

$

1,012,107.21 $ 134,375.323.66 $ 119,159,698.68 $ 15,057,156.41 $

158.468.57 $ 134,375.323.66

-47 -

DEPARTMENT Of TECHNICAL. ANp ADULT EOUCAT!ON
ADMINISTRATIVE CENTRAl OFfICE (OVERSIGHI UNID
SCHEDULE OF ALLOTMENTS TO STATE TECHNICAL INSTITUTES "B" LOmRY FOR EDUCATION YEAR ENDEP JUNE 30. 1996

SCHEDULET

APPROVED ALLOTMENTS

EQUIPMENT TECHNICAL INSTITUTES

REPAIRS AND RENOVATIONS

TOTAL

STATE FUNDS

FUNDING PROVIDED CARRy-oVER
FROM
PRIOR YEAR

TOTAL

Albeny Technlcallnslllule

$

AIlamaha Technicallll8tilute

Athena AIea Technicallnstltute

Augusta TechnIcaIlll8tilule
Beri H1Jl-IIwln Technicallnstitule

Canoll Technicallll8tilute

ChattaIloochM Technicallnstitule

Columbus Technlcallll8tilule

Coou Valley Technical Institute

Flint Rier Technicallnstitule

Griffin Technicallnstitule

Heart of Georgia Technicallnstitule

Lanier Technicallnstitule

Macon Technlcallll8tilule

Moultrie AIea Technlcallnstitule

North Georgia Technicallnstitule

Okefenokee Technicallnstitule

Pickens Technical Instilute

South Georgia Technicallnstitule

SouthNsIem Technicallnstitule

Swainsboro Technicallnstitule

Thomas Technicallnstitule

Valdosta Technicallnstltule

West Georgia Technicallnstitule

293,209.24 $
75,281.00 159,610.00 189,690.00 201,724.00
44,356.00 89,n6.oo 48,104.00 465,686.00
75O,O2O.~
53,174.00
193,042.00 38,000.00 470,700.00 160,000.00 929,336.93
1,n8,600.oo 678,973.00

200,765.45 $

493,974.69 $

293,209.24 $

47,000.00

47,000.00

230,219.00

230,219.00

357,820.00

433,101.00

75,281.00

180,000.00

339,610.00

158,810.00

339,388.00

529,278.00

189,690.00

425,000.00

626,724.00

201,724.00

20,167.00

20,167.00

249,734.00

294,090.00

44,356.00

100,000.00

189,n6.oo

89,n6.oo

90,000.00

138,104.00

48,104.00

130,000.00

595,686.00

465,686.00

89,n4.80

839,794.80

750,020.00

53,174.00

53,174.00

28,401.00

28,401.00

97.00

97.00

73,127.00

266,169.00

193,042.00

38,000.00

38,000.00

101,000.00

571,700.00

470,700.00

160,000.00

160,000.00

123,223.00

1,052,559.93

929,336.93

90,000.00

90,000.00

265,000.00

2,043,600.00

1,n8,600.oo

300,000.00

978,973.00

678,973.00

200,765.45 $

493,974.69

47,000.00

47,000.00

230,219.00

230,219.00

357,820.00

433,101.00

180,000.00

339,810.00

339,388.00

529,278.00

425,000.00

626,724.00

20,167.00

20,167.00

249,734.00

294,090.00

100,000.00

189,n6.oo

90,000.00

138,104.00

130,000.00

595,686.00

89,n4.80

839,794.80

53,174.00

28,401.00

28,401.00

97.00

97.00

73,127.00

266,169;00

38,000.00

101,000.00

571,700.00

160,000.00

123,223.00

1,052,559.93

90,000.00

90,000.00

265,000.00

2,043,600.00

300,000.00

978,973.00

$

6,619,482.17 $ 3,440,716.25 $ 10,060,198.42 $ 6,619,482.17 $ 3,440,716.25 $ 10,060,198.42

See acc:ompanying notes and Independent Accountant's Combined Report on Review of Financial Statements and SuppJementary Information.
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PEPARTMENT OF TECHNICAL AND APULT EPUCATION

SCHEDULE -1 rr

ADMINISTRATIVE CENTRAL OFFICE (OVERSIGHT UNID

ANALYSIS OF PRIOR YEAR'S SURPLUS FUNDS COLLECTED FROM STATE TECHNICAL INSTITUTES

YEAR ENDED JUNE 30, 1996

Albany Technical Institute Altamaha Technical Institute Athens Area Technical Institute Ben Hill-Irwin Technical Institute Carroll Technical Institute Chattahoochee Technical Institute COlumbus Technical Institute Coo&a Valley Technical Institute Flint River Technical Institute Griffin Technical Institute Heart of Georgia Technical Institute Lanier Technical Institute Macon Technical Institute Middle Georgia Technical Institute North Georgia Technical Institute North Metro Technical Institute Qgeechee Technical Institute Okefenokee Technical Institute Pickens Technical Institute Sandersville Regional Technical Institute South Georgia Technical Institute Southeastern Technical Institute Swainsboro Technical Institute Thomas Technical Institute Valdosta Technical Institute Walker Technical Institute West Georgia Technical Institute

REGULAR

LOITERYFOR EDUCATION

$

56,706.20 $

7,610.96

1,893.10

645.05

14,132.52

6,684.53

752.39

75,051.56

1,990.93 1,121.22 1,392.60 12,041.55 12,071.68 1,396.23 7,412.91
823.74 6n.16
65.39 319.94 7,491.98 1,494.09 4,979.95 74,222.97 316.00 530,83

261.00 $ 1,305.26
28.00
258,74 700.12
17.88
1,144.00
213.42 566.42 396.58 685.04 1,197.30 403.22
199.50 2,435.94
367.11 7,823.20
60.00 862.30

TOTAL
56,967.20 8,916.22 1,921.10 645.05 14,391.26 7,384.65 nO.27 75,051.56 1,144.00 1,990.93 1,121.22 1,392.60
12,254.97 12,638.10
1,792.81 8,097.95 2,021.04 1,080.38
65,39 319.94 7,691,48 3,930.03 5,347.06 82,046.17 316.00 590.83 862.30

$

291 ,825.48 $

18,925.03 $ ===3=1::;00,=750:.=,5=1

see accompanying notes and Independent Accountanfs Combined Report on
Review of Financial Statements and Supplementary Information.
49

DEPARTMENT OF TECHNICAL AND ADULT EDUCATION ADMINISTRATIVE CENTRAL OFFICE (OVERSIGHT UNID RECONCILIATION OF SALARIES AND WAGES, AND TRAYEL
YEAR ENDED JUNE 30, 1996

SCHEDULE -11-

Totals per Annual Supplement
Accruals June 30, 1996 June 30, 1995 July 1, 1995 Accrual Adjustments
Totals per Report
SUMMARY BY OBJECT CLASS
BUDGET FUND Personal services Travel Other Quick Start Program

SALARIES AND WAGES

$

5,805,499.33 $

TRAVEL 437,484.19

680.38 -7,264.47
453.01

$

5,805,499.33 $ ======43==:1'5353==:.1..1...

$

3,536,956,74

$

2,268,542.59

209,329.24 222,023.87

$

5,805,499.33 $ ======43.:=.15,353=:..1..1...

see accompanying notes and Independent Accountanrs Combined Report on
Review of Financial StatementS and Supplementary Information.
-50-

SECTIONll FINDINGS AND IMPROPER OR QUESTIONED COSTS

DEPARTMENT OF TECHNICAL AND ADULT EDUCATION ADMINISTRATIVE CENTRAL OFFICE (OVERSIGHT UNIT) SCHEDULE OF FINDINGS AND IMPROPER OR OUESTIONED COSTS
YEAR ENDED JUNE 30, 1996

STATUS OF PRIOR YEAR FINDINGS AND IMPROPER OR QUESTIONED COSTS

The status of the findings disclosed in the review report for the year ended June 30, 1995, is summarized below:

Audit Control Number

Status ofFinding

415-95-01 415-95-02 415-95-03

Corrective Action Implemented See Audit Control Number 415-96-01 Corrective Action Implemented

PRIOR YEAR/CURRENT YEAR

GENERAL FIXED ASSETSIPROPERTY MANAGEMENT - Financial Statements ADMINISTRATIVE REQUIREMENTS - Federal Financial Assistance Inadequa9ies in Operation ofProperty Management .System Vocational Education - Basic Grants to States (CFDA 84.048) Audit Control Number 415-96-01

The review report for the year ended June 30, 1995, noted deficiencies in the procedures used to account for general fixed assets. For the year under review, our examination included a review of the accounting system utilized by the Administrative Central Office in maintaining their State Property System. Our review disclosed that the Administrative Central Office does not monitor or account for equipment assigned to various public colleges and technical institutes operated by local boards of education.

In addition, equipment items were selected to test the accuracy of the Administrative Central Office's general fixed assets records. Ofthe forty equipment items selected for physical inspection, the following deficiencies were noted:

(1) Four items could not be located. (2) One item was traded-in, but was not removed from the inventory system.

Also, during the physical inspection testing, thirteen items of equipment were located which were not included in the equipment inventory records.

- 1-

DEPARTMENT OF TECHNICAL AND ADULT EDUCATION ADMINISTRATIVE CENTRAL OFFICE (OVERSIGHT UNIT) SCHEDULE OF FINDINGS AND IMPROPER OR OUESTIONED COSTS
YEAR ENDED JUNE 30. 1996
PRIOR YEAR/CURRENT YEAR GENERAL FIXED ASSETSIPROPERTY MANAGEMENT - Financial Statements ADMINISTRATIVE REQUIREMENTS - Federal Financial Assistance Inadequacies in Operation ofProperty Management System Vocational Education - Basic Grants to States (CFDA 84.048) Audit Control Number 415-96-01 The Administrative Central Office is required to maintain equipment inventories in accordance with provisions ofparagraph 32 ofOMB's Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments (Common Rule) and the State Property System Manual. The discrepancies identified above were caused by the Department's failure to follow guidelines for maintaining equipment inventories. The Administrative Central Office should establish the necessary procedures to ensure that equipment inventories are maintained in accordance with provisions of OMB's Common Rule and the State Property System Manual.
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