Audit report, South Georgia Regional Library, Valdosta, Georgia, year ended June 30, 1998

AUDIT REPORT SOUTH GEORGIA REGIONAL LmRARY
VALDOSTA, GEORGIA YEAR ENDED JUNE 30, 1998 \.._------------------_/
STATE OF GEORGIA DEPARTMENT OF AUDITS AND ACCOUNTS
254 WASHINGTON STREET
ATLANTA, GEORGIA 30334-8400

SOUTH GEORGIA REGIONAL LIBRARY - TABLE OF CONTENTS-

SECTION I

FINANCIAL

INDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION

EXHIBITS

GENERAL PURPOSE FINANCIAL STATEMENTS

COMBINED STATEMENTS - OVERVIEW

A

COMBINED BALANCE SHEET

ALL FUND TYPES

2

B

COMBINED STATEMENT OF REVENUES, EXPENDITURES AND

CHANGES IN FUND BALANCES

ALL GOVERNMENTAL FUND TYPES

3

C

COMBINED STATEMENT OF REVENUES, EXPENDITURES AND

CHANGES IN FUND BALANCES - BUDGET AND ACTUAL

GENERAL AND SPECIAL REVENUE FUNDS

5

D NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

6

ADDmONAL FINANCIAL INFORMATION

SCHEDULES

1 SCHEDULE OF REQUIRED SUPPLEMENTARY INFORMATION

12

SCHEDULE OF REVENUE

2

STATE

13

3

FEDERAL

14

4

LOCAL

15

5 SCHEDULE OF SALARIES AND TRAVEL

16

SECTIONll FINDINGS AND QUESTIONED COSTS SCHEDULE OF FINDINGS AND QUESTIONED COSTS

SECTION I FINANCIAL

RUSSELL W. HINTON
STATE AUDITOR
(404) 656-2174

DEPARTMENT OF AUDITS AND ACCOUNTS
254 Washington Street, S.w., Suite 214 Atlanta, Georgia 30334-8400
July 15, 1999

Honorable Roy E. Barnes, Governor Members ofthe General Assembly Members of the State Board ofTechnical and Adult Education
and Director and Members ofthe South Georgia Regional Library Board
INDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL PURPOSE
FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION
Ladies and Gentlemen:
We have audited the accompanying general purpose financial statements of the South Georgia Regional Library, as ofand for the year ended June 30, 1998, as listed in the table of contents. These general purpose financial statements are the responsibility of the South Georgia Regional Library's management. Our responsibility is to express an opinion on these general purpose financial statements based on our audit.
We conducted our audit in accordance with generally accepted auditing standards. Those standards require that we plan and perfonn the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion.
As described in the notes to the general purpose financial statements, the Library's financial statements have been prepared using a certain accounting practice and policy which, in our opinion, varies in some respects from generally accepted accounting principles. This variance is described as follows:
The general purpose financial statements of the Library did not contain a General Fixed Assets Account Group to account for property, equipment and inexhaustible collections and books owned by the Library which should be included to confonn to generally accepted accounting principles.
The aggregate effects on the general purpose financial statements ofthis variance or omission have not been detennined, but are believed to be material.

98ARL-42A
.'

In our opinion, except for the effects on the general purpose financial statements of the matter referred to in the third paragraph, the general purpose financial statements referred to above present fairly, in all material respects, the financial position ofthe South Georgia Regional Library as of June 30, 1998, and the results of its operations for the year then ended, in conformity with generally accepted accounting principles.
The year 2000 supplementary information on Schedule "1" is not a required part of the basic financial statements but is supplementary information required by the Governmental Accounting Standards Board. We have applied certain limited procedures, which consisted principally ofinquiries ofmanagement regarding the methods ofmeasurement and presentation ofthe supplementary information. However we did not audit the information and do not express an opinion on it. In addition, we do not provide assurance that South Georgia Regional Library is or will become year 2000 compliant, that the Library's year 2000 remediation efforts will be successful in whole or in part, or that parties with which South Georgia Regional Library does business are or will become year 2000 compliant.
Our audit was performed for the purpose offorming an opinion on the general purpose financial statements ofthe South Georgia Regional Library taken as a whole. The accompanying financial schedules (Schedules 2 through 5), as listed in the table of contents, are presented for purposes of additional analysis and are not a required part of the general purpose financial statements. Such information has been subjected to the auditing procedures applied in the audit ofthe general purpose financial statements and in our opinion, except for the effects of the matter discussed in the third paragraph, such information is fairly presented in all material respects in relation to the general purpose financial statements taken as a whole.
A copy of this report has been filed as a permanent record in the office of the State Auditor and made available to the press ofthe State, as provided for by Official Code of Georgia Annotated Section 50-6-24.
Respectfully submitted,
t4.~
R ell W. Hinton State Auditor
RWH:jb 98ARL-42A

SOum GEORGIA REGIONAL LmRARY

SOUTH GEORGIA REGIONAL LIBRARY COMBINED BALANCE SHEET ALL FUND TYPES JUNE 30, 1998

EXHIBIT "A"

ASSETS Cash and Cash Equivalents Investments
Total Assets

GOVERNMENTAL FUND TYPES

SPECIAL

GENERAL

REVENUE

FUND

FUND

TOTALS (Memorandum Only) JUNE 30,1998 JUNE 30,1997

$

41,551,75 $

1,803,57 $

43,355.32 $

83,831.88

10,245,09

10,245.09

.$

51,796.84 $

1,803.57 $

53,600.41 $ .............=83=,8=:3=1:=;.8=8

LIABILITIES AND FUND EQUITY

LIABILITIES

Accounts Payable

Expired Grant Balances Payable

$

Total liabilities

$

FUND EqUITY

Fund Balances

Unreserved

Undesignated

$

552.43 $ 552.43 $
51,244.41 $

$ 1,803.57 $ _ _~2:z:,3~5~6.~00:::.

1,803.57 $

2,356.00 $

26.87
-=2:.:;6:.:;.87~

0.00 $

51,244.41 $ _ _.=;83::.,8;:;.:0:.:;5.:.::;.0.:,.1

Total liabilities and Fund Equity $

51,796.84 $

1,803.57 $

53,600.41 $

8.3.,.83..1...8...8..

The notes to the general purposefinancial statements are an integral part of this statement. -2 -

SOUTH GEORGIA REGIONAL LIBRARY COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
ALL GOVERNMENTAL FUND TYPES YEAR ENDED JUNE 30,1998

EXHIBIT "B"

FUND BALANCE JUNE 30

$

51,244.41 $

0.00 $

51,244.41 $ 8_3,.-80_5.,0..1..

The notes to the general purpose financial statements are an integral part of this statement. -3-

SOUTH GEORGIA REGIONAL LIBRARY

EXHIBIT nCR

COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES

BUDGET AND ACTUAL

GENERAL AND SPECIAL REVENUE FUNDS

YEAR ENDED JUNE'30, 1998

GENERAL FUND

BUDGET

ACTUAL

REVENUES

State Funds Federal Funds Local Funds Other Funds

$ 512,622.18 $ 513,368.59

586,350.00

576,350.00 36,387.57

Total Revenues

$ 1,098,972.18 $ 1,126,106.16

EXPENDITURES

Current Program Services Administration Maintenance and Operations

$ 214,071.00 $ 219,529.96

864,321.00

896,074.86

37,520,00

43,061,94

Total Expenditures

$ 1,115,912.00 $ 1,158,666.76

Excess of Revenues over (under) Expenditures $ -16,939.82 $ -32,560.60

OTHER FINANCING SOURCES

Other Sources

26,400.00

Excess of Revenues and Other Financing Sources

over (under) Expenditures

$

9,460.18 $ -32,560.60

FUND BALANCE JULY 1. 1997

83,883.32

83,805.01

Adjustments

173.45

SPECIAL REVENUE FUND

BUDGET

ACTUAL

$ 19,100.00 $ 20,296.43 $ 19,100.00 $ 20,296.43

$ 15,000.00 $ 4,100.00

$ 19,100.00 $

$

0.00 $

15,000.00 5,296.43
20,296.43
0.00

$

0.00 $

0.00

0.00

0,00

FUND BALANCE JUNE 30.1998

$ 93,516.95 $ 51,244.41

$

0.00 $-==--..........0.....0..=0

The notes to the general purpose financial statements are an integral part of this statement. -5-

SOUTH GEORGIA REGIONAL LffiRARY

EXHIBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30. 1998

Note 1: SUMMARy OF SIGNIFICANT ACCOUNTING POLICIES
REPORTING ENTITY
The South Georgia Regional Library (Library) operates pursuant to Official Code of Georgia Annotated Sections 20-5-40 through 20-5-59 to provide public library services with costs shared by participating local governmental agencies and grants from the State of Georgia. With the exception of the departure from generally accepted accounting principles disclosed in these notes, the financial statements ofthe Library have been prepared in conformity with generally accepted accounting principles as applied to governmental units and unless otherwise disclosed in these notes, the financial statements present all fund types and account groups ofthe Library.
The Library Board consists of 15 members; 3 members appointed by Echols County Library Board, 3 members appointed by Lanier County Library Board and 9 members appointed by Lowndes County Library Board. The Library Board is without authority to determine the amount ofits funding, except by submission ofbudget requests to local governmental units from which the Library receives support and to the State of Georgia for State and Federal funding. Membership in the Library and participation in library services is at the discretion of each participating governmental agency. The Library Board has the power to designate management, the power to retain unreserved fund balances oflocal and other funds for continued operations and is the lowest level of oversight responsibility for the Library's operations.
While the Lowndes County Library Board appoints a majority ofthe South Georgia Regional Library's Board, the Lowndes County Library Board is neither able to impose its will upon the Library nor is there a financial benefit/burden relationship between the two boards as defined by the Governmental Accounting Standards Board. The South Georgia Regional Library is therefore considered to be a related organization of the Lowndes County Library.
FUND ACCOUNTING
The Library uses funds to report on its financial position and the results ofits operations. Fund accounting is designed to demonstrate legal compliance and to aid financial management by segregating transactions related to certain governmental functions or activities.
A fund is a separate accounting entity with a self-balancing set of accounts.
General Fixed Assets, which includes the Library's inexhaustible collections and books, are recorded as expenditures in the various funds at the time of purchase. A General Fixed Assets Account Group is not presentlymaintained by the Library. To conform to generally accepted accounting principles, a General Fixed Assets Account Group should be maintained for reporting the cost of assets acquired by governmental fund types.
The general purpose financial statements account for all State, Federal and Other funds under control ofthe Library, in compliance with generally accepted accounting principles applicable to governmental units, unless otherwise disclosed in these notes. Funds presented in this report are as follows:
-6-

SOUTH GEORGIA REGIONAL LffiRARY

EXHIBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30. 1998

Note 1: SUWMRY OF SIGNIFICANT ACCOUNTING POLICIES
GOVERNMENTAL FUND TYPES - used to account for all or most of the Library's general activities. GovernmentalFund Types include:
GENERAL FUND - the fund used to account for all financial resources of the Library except those required to be accounted for in another fund. These transactions relate to resources obtained and used for services provided by a Library.
SPECIAL REVENUE FUND - the fund used to account for the proceeds ofspecific revenue sources that are legally restricted to expenditures for specified pmposes. The primary type of special revenue fund consists of proceeds received from State and Federal sources to accomplish specific objectives and are required to be accounted for separately.
BASIS OF ACCOUNTING
The accounting and financial reporting treatment applied to a fund is determined by its measurement focus. All governmental funds are accounted for using a current financial resources measurement focus. With this measurement focus, only current assets and current liabilities are generally included on the balance sheet. Operating statements of these funds present increases (i.e., revenues and other financing sources) and decreases (Le., expenditures and other financing uses) in net current assets. Their reported fund balance is considered a measure of available spendable resources.
Liabilities which are expected to be financed from available spendable resources are reported as liabilities in the governmental funds.
Governmental funds are accounted for using the modified accrual basis ofaccounting under which:
Revenues arerecognized when susceptible to accrual (Le., when they become both measurable and available). ''Measurable'' means the amount ofthe transaction can be determined and "available" means collectible within the current period or soon enough. thereafter to be used to pay liabilities ofthe current period. Those revenues considered susceptible to accrual are intergovernmental grants and investment income.
Expenditures are generally recognized when the related fund liability is incurred.
BUDGET
The South Georgia Regional Library's budget is a complete financial plan for the Library's fiscal year and is based upon estimates of expenditures together with probable funding sources. There is no statutory prohibition regarding overexpenditure of the budget at any level. The budget for all governmental funds is prepared by fund, function and object. The legal level ofbudget control was established by the Library at the aggregate level. The budget for governmental funds was prepared in accordance with generally accepted accounting principles.
-7-

SOUTH GEORGIA REGIONAL LffiRARY

EXHlBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30. 1998

Note 1: SUMMARy OF SIGNIFICANT ACCOUNTING POLICIES

The budget process begins when the Library's administration prepares a tentative aggregated budget for the Board's approval. After approval of this tentative budget by the Board, copies are sent to all local funding agencies. After funding approval is received from all local funding agencies, the Board makes revisions as necessary and adopts the budget. The budget is then submitted to the Department of Technical and Adult Education as a part ofthe Library's annual application for State aid. The Board may increase or decrease the budget at any time during the year. All unexpended budget authority lapses at fiscal year end.

CASH AND CASH EQUIVALENTS

COMPOSmON OF DEPOSITS Cash and cash equivalents consist of deposits in authorized financial institutions. Georgia Laws authorize the Library to deposit its funds in one or more solvent banks, insured Federal savings and loan associations, or insured State chartered building and loan associations.

INVESTMENTS

COMPOSmON OF INVESTMENTS

Investments made by the Library in nonparticipating interest-earning contracts (such as certificates ofdeposit)

and repurchase agreements are reported at cost. Participating interest-earning contracts and money market

investments with a maturity at purchase of one year or less are reported at amortized cost. Participating

interest-earning contracts and money market investments with a maturity at purchase greater than one year

are reported at fair value. The Official Code of Georgia Annotated Section 36-83-4 authorizes the Library

to invest its funds. In selecting among options for investment or among instituti6nal bids for deposits, the

highest rate ofreturn shall be the objective, given equivalent conditions ofsafety and liquidity. Funds may

be invested in the following:

.

(1) Obligations issued by the State ofGeorgia or by other states,

(2) Obligations issued by the United States government,

(3) Obligations fully insured or guaranteed by the United States government or a United States government agency,

(4) Obligations of any corporation ofthe United States government,

(5) Prime banker's acceptances,

(6) The Local Government Investment Pool administered by the State of Georgia, Office ofTreasury and Fiscal Services,

(7) Repurchase agreements, and

-8-

SOUTH GEORGIA REGIONAL LmRARY

EXHIBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 3D. 1998

Note 1: SUMMARy OF SIGNIFICANT ACCOUNTING POLICIES
(8) Obligations ofother political subdivisions of the State of Georgia.
INTERFUND TRANSACTIONS
The Library has the following type ofinterfund transactions:
Reimbursements ofexpenditures initially made from a fund that are properly applicable to another fund are recorded as expenditures in the reimbursing fund and as reductions of expenditures in the fund that is reimbursed.
MEMORANDUM ONLY -TOTAL COLUMNS
Total columns on the general purpose financial statements are captioned "Memorandum Only" to indicate that they are presented only to facilitate financial analysis. Data in these columns do not present financial position or results of operations in confonnity with generally accepted accounting principles, nor is such data comparable to a consolidation. Interfund eliminations have not been made in the aggregation ofthis data.
Note 2: PEPOSITS
COLLATERALIZATION OF DEPOSITS Official Code ofGeorgia Annotated (OCGA) Section 45-8-12 provides that there shall not be on deposit at any time in any depository for a time longer than ten days asum of money which has not been secured by surety bond, by guarantee ofinsurance, or by collateral. The aggregate ofthe face value of such surety bond and the market value ofsecurities pledged shall be equal to not less than 110 percent ofthe public funds being secured after the deduction ofthe amount of deposit insurance. OCGA Section 45-8-11 provides an officer holding public funds may, in his discretion, waive the requirement for security in the case of operating funds placed in demand deposit checking accounts.
.Acceptable security for deposits consists ofanyone ofor any combination ofthe following:
(1) Surety bond signed by a surety company duly qualified and authorized to transact business within the State of Georgia,
(2) Insurance on accounts provided by the Federal Deposit Insurance Corporation,
(3) Bonds, bills, notes, certificates ofindebtedness or other direct obligations ofthe United States or ofthe State of Georgia,
(4) Bonds, bills, notes, certificates of indebtedness or other obligations of the counties or municipalities ofthe State of Georgia,

-9-

SOUTH GEORGIA REGIONAL LffiRARY

EXHIBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30.1998

Note 2: DEPOSITS

(5) Bonds ofany public authority created by the laws ofthe State ofGeorgia, providing that the statute that created the authority authorized the use of the bonds for this purpose,

(6) Industrial revenue bonds and bonds ofdevelopment authorities created by the laws of the State of Georgia, and

(7) Bonds, bills, notes, certificates ofindebtedness, or other obligations ofa subsidiary corporation of the United States government, which are fully guaranteed by the United States government both as to principal and interest and debt obligations issued by the Federal Land Bank, the Federal Home Loan Bank, the Federal Intermediate Credit Bank, the Central Bank for Cooperatives, the Farm Credit Banks, the Federal Home Loan Mortgage Association, and the Federal National Mortgage Association.

CATEGORIZATION OF DEPOSITS At June 30, 1998, the bank balances were $180,898.75. The bank balances were entirely covered by Federal depository insurance or by collateral held by the Library or the Library's agent in the Library's name.

Note 3: RISK MANAGEMENT

The Library is exposed to various risks ofloss related to torts; theft of, damage to, and destruction of assets; errors or omissions; job related illness or injuries to employees; natural disaster; and unemployment compensation.

The Library participates in the Association County Commissioners ofGeorgia Interlock Risk Management Agency, a public entity risk pool organized in 1987 to provide an alternative source for members to acquire property and liability insurance coverage. The Agency's general objectives are to formulate, develop and administer a program of insurance on b'ehalf ofthe members and to develop a comprehensive loss control program. The Agency reinsures amounts in excess ofcertain limits to protect itselffrom large losses. The paymeht ofexcess insurance for the Agency varies by line ofcoverage.

The Library has neither significantly reduced coverage for the risks of loss associated with torts; theft of, damage to, and destruction ofassets; errors or omissions or natural disaster, nor has the Library experienced any losses (settlements) which exceeded the Library's insurance coverage in any ofthe past three fiscal years.

The Library participates in the Association County Commissioners of Georgia - Self Insured Workers'

Compensation Fund, a public entity risk pool organized on July 1, 1982, to develop, implement and

administer a program ofworkers' compensation self-insurance for its member organizations. The Library

pays an annual premium to the fund for its general insurance coverage. Additional insurance coverage is

provided through an agreement by the fund with Discover RE to provide coverage for potential losses

sustained by the fund in excess of$I,Ooo,ooO.oo loss per occurrence, up to $2,000,000.00. The Library has

not incurred any liabilities for workers' compensation during the past two fiscal years.

.

-10-

SOUTH GEORGIA REGIONAL LmRARY

EXHIBIT "0"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30. 1998

Note 3: RISK MANAGEMENT

The Library is self-insured with regard to unemployment compensation claims. The Library accounts for claims within the General Fund with expenditure and liability being reported when it is probable that a loss has occurred, and the amount ofthat loss can be reasonably estimated. The Library has not experienced any unemployment compensation claims during the past two fiscal years.

The Library has purchased a surety bond to provide additional insurance coverage as follows:

Position Covered

Amount

All Employees

$ 50,000.00

Note 4: CONTINGENT LIABILITIES

Amounts received or receivable principally from the Federal government are subject to audit and review by grantor agencies. This could result in requests for reimbursement to the' grantor agency for any expenditures which are disallowed under grant terms. The Library believes that such disallowances, if any, will be immaterial to its overall financial position.

Note 5: RETIREMENT PLANS

TEACHERS RETIREMENT SYSTEM OF GEORGIA (TRS)

TRS PLAN DESCRIPTION Substantially alllibrarians and clerical personnel employed by regio~al and county libraries are covered by the Teachers Retirement System ofGeorgia (TRS), which is a cost-sharing multiple employer defined benefit pension plan. TRS provides service retirement, disability retirement and survivors benefits for its members in accordance with State statute. The Teachers Retirement System ofGeorgia issues a separate stand alone , financial audit report and a copy can be obtained from the Georgia Department ofAudits and Accounts.

TRS CONTRIBUTIONS REQUIRED AND MADE Employees ofthe Library who are covered by TRS are required by State statute to contribute 5% oftheir gross earnings to TRS. The Library makes monthly employer contributions to TRS at rates adopted by the TRS Board ofTrustees in accordance with State statute and as advised by their independent actuary. The required employer contribution rate is 11.81% and employer contributions for the current fiscal year and the preceding two fiscal years are as follows:

Fiscal Year

Percentage Contributed

Required Contribution

1998 1997 1996

'100% 100% 100%

$ 58,794.06 $ 54,528.57 $ 50,485.44

-11-

SOUTH GEORGIA REGIONAL LmRARY

SCHEDULE "1"

SCHEDULE OF REQUIRED SUPPLEMENTARY INFORMATION

YEAR 2000 DISCLOSURES

YEAR ENDED JUNE 30. 1998

At June 30, 1998, the South Georgia Regional Library had no outstanding contractual commitments for the purpose of making computer systems and other electronic equipment year 2000 compliant. The year 2000 issue is the result ofshortcomings in many electronic data processing systems and other equipment that make operations beyond year 1999 troublesome. The year 2000 issue is of primary concern for the Library's financial accounting system. The following stages have been identified as necessary to implement a year 2000 compliant systems.
Awareness Stage - Encompasses establishing a budget and project plan for dealing with the year 2000 Issue.
Assessment Stage - The actual process ofidentifying all ofits systems and individual components of the systems to check for compliance.
Remediation Stage - When changes are made to systems and equipment.
Validationffesting Stage - The process of ensuring that the changes made to systems and equipment will produce a year 2000 compliant system.
It will be necessary for the Library to progress through all four of these stages for each computer and/or electronic system, not already year 2000 compliant, in order to assure that these systems will not be adversely affected. As ofJune 30, 1998, the financial accounting system was determined to be at the Awareness Stage.
The Library's financial accounting software (GENESIS) and hardware (Wang VS) is owned by the State (Georgia Department ofEducation). These systems have been determined to be critical to the Library's ability to successfully conduct operations. As ofJune 30, 1998, the State had not contracted for the remediation of either the Wang VS .operating system or the GENESIS accounting software. In the subsequent period, the Georgia Department of Education remediated the Wang VS operating system and the updated operating system was installed at all GENESIS sites as ofDecember 9, 1998. The Georgia Department ofEducation has remediated the GENESIS software and conducted tests at nine pilot sites. The remediated GENESIS software has been provided to all libraries currently utilizing the GENESIS accounting software.

See notes to the general purpose financial statements: -12-

SOUTH GEORGIA REGIONAL LIBRARY SCHEDULE OF STATE REVENUE
YEAR ENDED JUNE 30, 1998

SCHEDULE "2"

AGENCY/FUNDING
GRANTS Technical and Adult Education, Georgia Department of Public Libraries Salaries Travel Library Materials Regular Governor's Reading Incentive Program Talking Books Center Maintenance and Operations
Human Resources, Georgia Department of Vocational Rehabilitation Reimbursement of Salaries
OTHER Governor's Discretionary Funds

GOVERNMENTAL FUND TYPE GENERAL FUND

$

237,186.00

4,737.75

57,942.00 109,129.00 42,773.00 53,342.00

4,508.74 3,750.00

$ ============5=:13:.l,;,3=6=8,=49=

See notes to the general purpose financial statements.
-13 -

SOUTH GEORGIA REGIONAL LIBRARY SCHEDULE OF FEDERAL REVENUE YEAR ENDED JUNE 30. 1998

SCHEDULE "3"

AGENCY/FUNDING
GRANT Education, U. S. Department of Through Georgia Department of Technical and Adult Education Library Services and Construction Act Title I - Public Library Services

GOVERNMENTAL FUND TYPE SPECIAL REVENUE FUND
$ =========_2==::0,==29_6_.4=3

See notes to the general purpose financial statements. -14 -

SOUTH GEORGIA REGIONAL LIBRARY SCHEDULE OF LOCAL REVENUE YEAR ENDED JUNE 30,1998

SCHEDULE "4"

LOCAL SOURCES Boards of Education Lanier County Echols County City Governments Hahira Lakeland Valdosta County Governments Boards of Commissioners Lowndes Echols Lanier

GOVERNMENTAL FUND TYPE GENERAL FUND

$

9,880,00

2,500,00

5,500,00 8,500,00 216,590,00

312,500,04 11,000,00 9,879,96

$

576,350.00

See notes to the general purpose financial statements,
-15-


NAME
Anderson, Belflower, Bernstein, Bradford, Brinson, Carter, Carter, Copeland, Culpepper, Curry, Davis, Ellenberg, Elliott, Giddens, Hollis, lturralde, Jernigan, Johnson, Johnson, Jones, Love, Mathis, McKinnon, Merritt, Miller, Murray, Newsom, Peeples, Peters, Polite, Register, Sanders, Seaman, Taylor, Thomas, Tyson, zapf,

SOUTH GEORGIA REGIONAL LIBRARY SCHEDULE OF SALARIES AND TRAVEL
YEAR ENDED JUNE 30,1998

SCHEDULE "5"

Marcia John Sharon Betty Erline Deborah Kathyrn Betty Jackie Darrell WilliamE. Sherolyn Sara Margaret Margaret Juan Diane Monet Nancy Lela Phyllis S, Eric Nathaniel Whitley Essie Alexander Liza David Beverly Trinka Janet Beverly Gladys Geneva Patrece Malcolm Shannon

TITLE CATEGORY
Bookkeeper Clerk 2 Reference Librarian Branch Manager 1 Clerk 2 Clerk 1 Voc Rehab Student Library Assistant Branch Manager 1 Voc Rehab Student Library Assistant Administrative Assistant Clerk 1 Library Assistant Library Assistant Library Assistant LBPH Clerk 2 Library Assistant Library Assistant Clerk 2 Assistant Director Clerk 1 Library Assistant LBPH Assistant Branch Manager Voc Rehab Student Director Systems Administrator LBPH Librarian Clerk 1 Branch Manager Branch Manager Extension Librarian Clerk 1 Voc Rehab Student Library Assistant Clerk 2

SALARIES

TRAVEL

$ 12,949,00 $
16,068,00 35,496.00 15,696.00 16,068.00 15,047.68
772.50 7,620.00 9,537.36 1,740,70
328.00 18,564.00 14,868.00
3,699.96 5,198.00 6,202.62 15,960.00 9,608,00 6,199,92 14,012.00 46,598.00 1,766.00 1,881,00 1,281.00 17,472.00
329,60 59,219.20 19,344.00 48,280.40
602.00 16,944.00 18,564.00 48,280.40
7,428,00 1,675.04 2,889.00 5,325.68

133,50 116,50 320.60 338.50
94.50 290,22
58.50 305.00 1,857.49 174.75 1,265.45
1,225.25
96,00

Totals per Report

$ 523,515.06 $

6,276.26

See notes to the general purpose financial statements, -16 -

SECTIONn FINDINGS AND QUESTIONED COSTS

SOUTH GEORGIA REGIONAL LIBRARY SCHEDULE OF FINDINGS AND QUESTIONED COSTS
YEAR ENDED JUNE 30. 1998
CURRENT YEAR
GENERAL FIXED ASSETS Failure to Maintain General Fixed Assets Account Group Finding Control Number: 6922-93-01
The audit report for the year ended June 30,1997, noted that the management ofthe South Georgia Regional Library had chosen not to maintain a system-wide General Fixed Assets Account Group within the fonnal accounting records as required by generally accepted accounting principles. In the year under review, the Library did not establish a General Fixed Assets Account Group within the fonnal accounting records. This condition results in the general purpose financial statements of the Library being incomplete and not in accordance with generally accepted accounting principles. Appropriate action should be taken by the Library to establish accounting controls and procedures to provide for maintenance ofa General Fixed Assets Account Group. These subsidiary records should include an inventoryofland, buildings, equipment and inexhaustible collections and books owned by the Library and should include, but may not be limited to, date acquired, acquisition cost, estimated replacement cost, location and description. l)etailed records should be maintained of all additions and deletions to the General Fixed Assets Account Group.