Management report, North Georgia Technical College, Clarkesville, Georgia, an organizational unit of the state of Georgia, year ended June 30, 2001

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MANAGEMENT REPORT
NORTH GEORGIA TECHNICAL COLLEGE CLARKESVILLE, GEORGIA
AN ORGANIZATIONAL UNIT OF THE STATE OF GEORGIA
YEAR ENDED JUNE 30, 2001

Russell W. Hinton state Auditor


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Title North Georgia Technical Institute, Clarkesville, Georgia, report on the review of the financial
statements for the fiscal year ended June 30,2000

Author Georgia. Dept. of Audits and Accounts.

'

Published Atlanta, GA Issue 2000/06/30

Notes 9 page(s)

UGACall#GA
A800
.R1
N66 1999-2000

Your search: kw: (north georgia technical)

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http://dbs.galib.uga.edu/cgi-bin/zultimate.cgi?userid=galileo&dbs=ggpd&ini=ggpd.ini&action=retrieve&recno=3&browseJecl..11/15/2001

NORTH GEORGIA TECHNICAL COLLEGE MANAGEMENT REPORT -TABLEOFCONTENTS-

LETTER OF TRANSMITTAL

Page

SELECTED FINANCIAL INFORMATION

EXHIBITS

A ANALYSIS OF CHANGES IN FUND BALANCE

BUDGET FUND

1

SCHEDULES OF FUNDS AVAILABLE AND EXPENDITURES

CONWARED TO BUDGET

BUDGET FUND

B

"A" DEPARTMENT OF TECHNICAL AND ADULT EDUCATION

2

C

"B" LOTTERY FOR EDUCATION

3

D RECONCILIATION OF SALARIES AND TRAVEL

4

RUSSELL W. HINTON
STATE AUDITOR
(404) 6562174

DEPARTMENT OF AUDITS AND ACCOUNTS
254 Washington Street, S.W., Suite 214 Atbnta, Georgia 30334-X400
September 14,2001

Honorable Roy E. Barnes, Governor Members of the General Assembly of Georgia Members of the State Board of Technical and Adult Education Members of the Local Board of Directors
and Honorable Ruth Nichols, President North Georgia Technical College
Ladies and Gentlemen:
As part ofour audit ofthe statutory basis financial statements ofthe State ofGeorgia presented in the State ofGeorgia Report ofthe State Auditor, the general purpose financial statements ofthe State of Georgia presented in the State ofGeorgia Comprehensive AnnualFinancial Report, and the issuance of a Statewide Single Audit Report pursuant to the Single Audit Act Amendments, as of and for the year ended June 30, 2001, we have performed certain audit procedures at North Georgia Technical College. Accordingly, the financial statements and compliance activities ofNorth Georgia Technical College were examined to the extent considered necessary in order to express an opinion as to the fair presentation of the financial statements contained in the foregoing documents and to issue reports on compliance and internal control as required by the Single Audit Act Amendments of 1996.
This Management Report contains information pertinent to the financial and compliance activities of North Georgia Technical College as of and for the year ended June 30, 2001. The particular information provided is enumerated in the Table of Contents.
This report is intended solely for the information and use ofmanagement and members ofthe Local Board ofDirectors ofNorth Georgia Technical College and is not intended to be and should not be used by anyone other than these specified parties.

Respectfully submitted,
~--.......

RWH:gp

Rus ell W. Hinton State Auditor

SELECTED FINANCIAL INFORMATION

NORTH GEORGIA TECHNICAL COLLEGE ANALYSIS OF CHANGES IN FUND BALANCE
BUDGET FUND YEAR ENDED JUNE 30, 2001

EXHIBIT "A"

FUND BALANCE - JULY 1, 2000
Reserved Surplus

ADDITIONS
Adjustments to Prior Year's Accounts Payable Excess of Funds Available over Expenditures
Exhibit "B" Exhibit "C" Prior Year's Checks Voided

DEDUCTIONS

Unreserved Fund Balance (SurplUS)

Returned to Georgia Department of Technical and

Adult Education - Administrative Central Office

Year Ended June 30, 2000

Adjustments to Prior Year's Accounts Receivable

Refunds to Grantors

Georgia Department of Technical and Adult

Education - Administrative Central Office

Federal FinancialAssistance

Georgia Department of Education

Tech Prep

Georgia Department of Human Resources

PEACH Project

.

Reserved Fund Balance Carried Over from

Prior Year as Funds Available

. FUND BALANCE - JUNE 30, 2001

"A" DEPARTMENT OF
TECHNICAL AND ADULT EDUCATION

"8" LOTTERY FOR
EDUCATION

$

34,488.25

17,026.50 $ _ _....:1!:J2,~17~3:.:..;.1~2

$

51 ,514.75 $

1~2:.z..,1:.:.7-,,3:.1.:.::..2

$

2,492.73

41,305.39 $
165.00

475.94

$

43,963.12 $

;::;47~5~.94~

$

17,026.50 $

12,173.12

6,214.72

3,370.42

84.56

54.57

26,397.92

$

53,148.69 $

12,173.12

$

42,329.18 $

~47~5;,;:.94~

SUMMARY OF FUND BALANCE
Reserved Federal Financial Assistance For Continuation of Program For Refund to Grantor Agency Georgia Department of Technical and Adult Education - Administrative Central Office Local Programs Continuation of Program Inventories Live Work Projects
Surplus

$

1,318.45

364.41

5,308.81 6,239.98 25,895.73

$

39,127.38

3,201.80 $

$ _ _.....;4;,:;2,329.18 $

.:!.47!..::5~.94~
~47:.,:;5;;.;:.94:;,

-1-

NORTH GEORGIA TECHNICAL COLLEGE SCHEDULE OF FUNDS AVAILABLE AND EXPENDITURES
COMPARED TO BUDGET BUDGET FUND
"A" DEPARTMENT OF TECHNICAL AND ADULT EDUCATION YEAR ENDED JUNE 30, 2001

EXHIBIT "B"

FUNDS AVAILABLE REVENUES
State Appropriations Federal Revenues Other Revenues Retained
CARRY-OVER FROM PRIOR YEAR
Transfer from Reserved Fund Balance

BUDGET

ACTUAL

VARIANCE FAVORABLE (UNFAVORABLE)

$ 8,102,534.00 $ 8,102,534.00 $

962,080.50

.' 893,041.38

3,074,687.00

2,855,388.77

$ 12,139,301.50 $ 11,850,964.15 $

0.00 -69,039.12 -219,298.23
-288,337.35

0.00

26,397.92

26,397.92

$ 12,139,301.50 $ 11,877,362.07 $ _ _-=-2:;:.6.:..!1,;:;93:..:9.:...;.4~3

EXPENDITURES
Personal Services-Institutions Operating Expenses-Institutions Capital Outlay Adult Literacy Grants

$ 7,621,615.16 $ 7,576,722.54 $

3,600,985.34

3,349,716.10

223,971.00

223,855.80

692,730.00

685,762.24

44,892.62 251,269.24
115.20 6,967.76

$ 12,139;301.50 $ 11,836,056.68 $ _ _-=3:;::.03:::!.,2:.4:..:4.:..:.8=..2

Excess of Funds Available over Expenditures


$

41,305.39 $ ==....;,;,4~1,~30;;;;:5;,;,;;.3~9

-2-

NORTH GEORGIA TECHNICAL COLLEGE SCHEDULE OF FUNDS AVAILABLE AND EXPENDITURES
COMPARED TO BUDGET BUDGET FUND
"B" LOTTERY FOR EDUCATION YEAR ENDED JUNE 30, 2001

EXHIBIT "C"

FUNDS AVAILABLE
REVENUES
State Appropriations Other Revenues Retained

BUDGET

ACTUAL

VARIANCE FAVORABLE (UNFAVORABLE)

$ 466,089.00 $ 466,089.00 $

719,281.89

719,281.89

$ 1,185,370.89 $ 1,185,370.89 $

0.00 0.00
-=O~.O~O

. EXPENDITURES
Equipment-Technical Institutes
Excess of Funds Available over Expenditures

$ 1,185,370.89 $ 1,184,894.95 $

4..;.;7....;;5.;.;;.9~4

$

475.94 $ ===~4;,;7~5~.9;;;;,,4

- 3-

NORTH GEORGIA TECHNICAL COLLEGE RECONCILIATION OF SALARIES AND TRAVEL
YEAR ENDED JUNE 30, 2001

EXHIBIT "0"

Totals per Annual Supplement
Accruals June 30, 2000 June 30, 2001

SALARIES

TRAVEL

$ 6,353,984.88 $ 121,112.88

-39,349.66 11,692.23

$ 6,326,327.45 $ 121,112.88



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