Management report, North Georgia Technical Institute, Clarkesville, Georgia, an organizational unit of the state of Georgia, year ended June 30, 1999

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. - MANAGEMENT REPORT NORTII GEORGIA TECHNICAL INSTITUTE
~SMI:UTuEtGEORGIA
moRGA,NlZATION:ALUNR: O:E Tim.s.I.~IP- Q:f GEORGIA
y,EAR ENBED JUNE 30, 1999
STATE OF GEORGIA DEPARTMENT OF AUDITS AND ACCOUNTS
254 WASHINGTON STREET
ATLANTA, GEORGIA 30334-8400

NORTII GEORGIA TECHNICAL INS]TIJJTE MANAGEMENT REPORT -TABLE OF CONTENTS -

LEITER OF TRANSMITTAL

SELECTED FINANCIAL INFORMATION

EXHIBITS

A ANALYSIS OF CHANGES IN FUND BALANCE

BUDGET FUND

. 1

SCHEDULES OF FUNDS AVAILABLE AND EXPENDITURES

COMPARED TO BUDGET

BUDGETFUND

B

"A" DEPARTMENT OF TECHNICAL AND ADULT EDUCATION

2

C

"B" LOTTERY FOR EDUCATION

3

D RECONCILIATION OF SALARIES AND TRAVEL

4

w. RUSSELL HINTON
STATE AUDITOR
(404) 656-2174

DEPARTMENT OF AUDITS AND ACCOUNTS
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400
August 23, 1999

Honorable Roy E. Barnes, Governor Members of the General Assembly of Georgia Members ofthe State Board of Technical and Adult Education Members ofthe Local Board ofDirectors
and Honorable Judy Hulsey, President North Georgia Technical Institute
Ladies and Gentlemen:
As part ofour audit of the statutory basis financial statements of the State of Georgia presented in the State of Georgia Report ofthe State Auditor, the general purpose financial statements of the State of Georgia presented in the State ofGeorgia Comprehensive Annual Financial Report, and the issuance of a Statewide Single Audit Report pursuant to the Single Audit Act Amendments, as of and for the year ended June 30, 1999, we have performed certain audit procedures at North Georgia Technical Institute. Accordingly, the financial statements and compliance activities of North Georgia Technical Institute were examined to the extent considered necessary in order to express an opinion as to the fair presentation of the financial statements contained in the foregoing documents and to issue reports on compliance and internal control as required by the Single Audit Act Amendments of 1996.
This Management Report contains information pertinent to the financial and compliance activities ofNorth Georgia Technical Institute as of and for the year ended June 30, 1999. The particular information provided is enumerated in the Table of Contents.
This report is intended solely for the information and use of management and members of the Local Board ofDirectors ofNorth Georgia Technical Institute and is not intended to be and should not be used by anyone other than these specified parties.
Respectfully submitted,
~.,..a? c.J ..::g~
~ e l l W. Hinton . State Auditor
RWH:jb

SELECTED FINANCIAL INFORMATION

NORTH GEORGIA TECHNICAL INSTITUTE
ANALYSIS OF CHANGES IN FUND BALANCE
BUDGET FUND
YEAR ENDED JUNE 30, 1999

EXHIBITA

FUND BALANCE - JULY 1, 1998
Reserved Surplus
ADDITIONS
Adjustments to Prior Year's Accounts Payable Excess of Funds Available over Expenditures
ExhibitB
Exhibit c
DEDUCTIONS
Unreserved Fund Balance (Surplus) Returned to Georgia Department of Technical and Adult Education - Administrative Central Office Year Ended June 30, 1998
Adjustments to Prior Year's Accounts Receivable Refunds to Grantors
Georgia Department of Technical and Adult Education - Administrative Central Office Federal Financial Assistance
Georgia Department of Human Resources PEACH Project
Reserved Fund Balance carried Over from Prior Year as Funds Available
FUND BALANCE - JUNE 30, 1999

A
DEPARTMENT OF TECHNICAL AND ADULT EDUCATION

B LOTTERY FOR
EDUCATION

TOTAL

$

14,909.37

634.30 $

$

15.543.67 $

$ 34.94
34.94 $

14,909.37 669.24
15.578.61

$

15,791.25

$

15,791.25

29,915.06 $

156.50

29,915.06 156.50

$

45-706.31 $

156.50 $ 45.862.81

$

634.30 $

34.94 $

669.24

1,479.75

1,479.75

1,773.32

541.01

14.909.37

$

19.337.75 $

34.94 $

1,773.32 541.01
14.909.37 19.372.69

$

41,912.23 $

156.50 $ 42,068.73

SUMMARY OF FUND BALANCE
Reserved Federal Financial Assistance For Refund to Georgia Department of Technical and Adult Education -Administrative Central Office For Refund to Grantors For Continuation of Federal Programs Inventories Live Work Projects
Surplus

$

2,171.66

$

2,171.66

55.95

55.95

2,357.87

2,357.87

3,345.84

3,345.84

11,202.96

11,202.96

22.777.93 $

156.50

22.934.43

$

41,912.23 $

156.50 $

42,068.73

-1-

/

NORTH GEORGIA TECHNICAL INSTITUTE

EXHIBIT"B"

SCHEDULE OFFUNBSiAVAILABLE:IAND:-EXPENDITURES
COMPARED T01BliDG.ET

BUDGET FUND .

"A" DEPARTMENT OF TECHNICAL AND ADULT EDUCATION

YEAR ENDED JUNE 30. 1999

FUNDS AVAILABLE REVENUES
State Appropriations Federal Revenues Other Revenues Retained
CARBY-O~B FROM PRIOB YEAB
Transfer from Reserved Fund Balance

BUDGET

ACTUAL

VARIANCEFAVORABLE (Ut-:JFAVORABLE)

$ 6,841,891.00 $ 6,841,891.00 $

_1,315,988.00

1,068,036.04

21611 1096.oo

2.553.738.61

s $ 10,828,975:oo

10,463,665.65 $

0.00

14.909.37

0.00 -247,951.96 -117.357.39
-365,309.35
<.
14.909.37

$ 10,828,975.00 $ 10,478,575.02 $ _ _ _-3_5_0_,3_9_9_.9_8

EXPENDITURES Personal Services-Institutions Operating Expenses-Institutions Adult Literacy Grants
.. Excess of Funds Available over Expenditures

$ 6,761,246.00 $ 6,612,740.22 .$

3,362,526.00

'3,134,483.55

705.203.00

701_436.19

148,505.78 228,042.45
3.766.81

---------- $ 10,828,975.00 $ 10,448,659.96 $

380,315.04

.$ . 291915.06 $ =======29=,=91=5=.=06=

-2 -

NORTH GEORGIA TECHNICAL INSTITUTE SCHEDULE OF FUNDS AVAILABLE AND EXPENDITURES
COMPARED TO BUDGET BUDGET FUND
"B" LOTTERY FOR EDUCATION YEAR ENDED JUNE 30, 1999

EXHIBIT c

FUNDS AVAILABLE REVENUES
State Appropriations

BUDGET

ACTUAL

VARIANCEFAVORABLE (UNFAVORABLE)

s s s_ _ _ _ 1,909,000.00

1,909,000.00

....;o..;.;.o...;..o

EXPENDITURES Equipment-Technical Institutes

$ 1,909,000.00 $ 1,908,843.50 $ _ _ __;,.15:;..;;6;.;.;;.5...;..0

Excess of Funds Available over Expenditures

$

156~0 $====1~5~6-~50~

-3-

NORTH GEORGIA TECHNICAUNSTITUTE . RECONCILIATION OF SALARIES AND TRAVEL
YEAR ENDED JUNE 30, 1999
l.

EXHIBIT "D"

Totals per Annual Supplement
Accruals June 30, 1998 June 30, 1999

SALARIES $ 5,502,174.09 $

TRAVEL 67,026.90

-20,528.96 25,032.66

-33.25

$ 5,506,677.79 $ ====6=6'=99=3=.6===5

-4-