C.I\ Aioc . ~\ N!olo \G\1\1>-'l'\ . - MANAGEMENT REPORT NORTII GEORGIA TECHNICAL INSTITUTE ~SMI:UTuEtGEORGIA moRGA,NlZATION:ALUNR: O:E Tim.s.I.~IP- Q:f GEORGIA y,EAR ENBED JUNE 30, 1999 STATE OF GEORGIA DEPARTMENT OF AUDITS AND ACCOUNTS 254 WASHINGTON STREET ATLANTA, GEORGIA 30334-8400 NORTII GEORGIA TECHNICAL INS]TIJJTE MANAGEMENT REPORT -TABLE OF CONTENTS - LEITER OF TRANSMITTAL SELECTED FINANCIAL INFORMATION EXHIBITS A ANALYSIS OF CHANGES IN FUND BALANCE BUDGET FUND . 1 SCHEDULES OF FUNDS AVAILABLE AND EXPENDITURES COMPARED TO BUDGET BUDGETFUND B "A" DEPARTMENT OF TECHNICAL AND ADULT EDUCATION 2 C "B" LOTTERY FOR EDUCATION 3 D RECONCILIATION OF SALARIES AND TRAVEL 4 w. RUSSELL HINTON STATE AUDITOR (404) 656-2174 DEPARTMENT OF AUDITS AND ACCOUNTS 254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400 August 23, 1999 Honorable Roy E. Barnes, Governor Members of the General Assembly of Georgia Members ofthe State Board of Technical and Adult Education Members ofthe Local Board ofDirectors and Honorable Judy Hulsey, President North Georgia Technical Institute Ladies and Gentlemen: As part ofour audit of the statutory basis financial statements of the State of Georgia presented in the State of Georgia Report ofthe State Auditor, the general purpose financial statements of the State of Georgia presented in the State ofGeorgia Comprehensive Annual Financial Report, and the issuance of a Statewide Single Audit Report pursuant to the Single Audit Act Amendments, as of and for the year ended June 30, 1999, we have performed certain audit procedures at North Georgia Technical Institute. Accordingly, the financial statements and compliance activities of North Georgia Technical Institute were examined to the extent considered necessary in order to express an opinion as to the fair presentation of the financial statements contained in the foregoing documents and to issue reports on compliance and internal control as required by the Single Audit Act Amendments of 1996. This Management Report contains information pertinent to the financial and compliance activities ofNorth Georgia Technical Institute as of and for the year ended June 30, 1999. The particular information provided is enumerated in the Table of Contents. This report is intended solely for the information and use of management and members of the Local Board ofDirectors ofNorth Georgia Technical Institute and is not intended to be and should not be used by anyone other than these specified parties. Respectfully submitted, ~.,..a? c.J ..::g~ ~ e l l W. Hinton . State Auditor RWH:jb SELECTED FINANCIAL INFORMATION NORTH GEORGIA TECHNICAL INSTITUTE ANALYSIS OF CHANGES IN FUND BALANCE BUDGET FUND YEAR ENDED JUNE 30, 1999 EXHIBITA FUND BALANCE - JULY 1, 1998 Reserved Surplus ADDITIONS Adjustments to Prior Year's Accounts Payable Excess of Funds Available over Expenditures ExhibitB Exhibit c DEDUCTIONS Unreserved Fund Balance (Surplus) Returned to Georgia Department of Technical and Adult Education - Administrative Central Office Year Ended June 30, 1998 Adjustments to Prior Year's Accounts Receivable Refunds to Grantors Georgia Department of Technical and Adult Education - Administrative Central Office Federal Financial Assistance Georgia Department of Human Resources PEACH Project Reserved Fund Balance carried Over from Prior Year as Funds Available FUND BALANCE - JUNE 30, 1999 A DEPARTMENT OF TECHNICAL AND ADULT EDUCATION B LOTTERY FOR EDUCATION TOTAL $ 14,909.37 634.30 $ $ 15.543.67 $ $ 34.94 34.94 $ 14,909.37 669.24 15.578.61 $ 15,791.25 $ 15,791.25 29,915.06 $ 156.50 29,915.06 156.50 $ 45-706.31 $ 156.50 $ 45.862.81 $ 634.30 $ 34.94 $ 669.24 1,479.75 1,479.75 1,773.32 541.01 14.909.37 $ 19.337.75 $ 34.94 $ 1,773.32 541.01 14.909.37 19.372.69 $ 41,912.23 $ 156.50 $ 42,068.73 SUMMARY OF FUND BALANCE Reserved Federal Financial Assistance For Refund to Georgia Department of Technical and Adult Education -Administrative Central Office For Refund to Grantors For Continuation of Federal Programs Inventories Live Work Projects Surplus $ 2,171.66 $ 2,171.66 55.95 55.95 2,357.87 2,357.87 3,345.84 3,345.84 11,202.96 11,202.96 22.777.93 $ 156.50 22.934.43 $ 41,912.23 $ 156.50 $ 42,068.73 -1- / NORTH GEORGIA TECHNICAL INSTITUTE EXHIBIT"B" SCHEDULE OFFUNBSiAVAILABLE:IAND:-EXPENDITURES COMPARED T01BliDG.ET BUDGET FUND . "A" DEPARTMENT OF TECHNICAL AND ADULT EDUCATION YEAR ENDED JUNE 30. 1999 FUNDS AVAILABLE REVENUES State Appropriations Federal Revenues Other Revenues Retained CARBY-O~B FROM PRIOB YEAB Transfer from Reserved Fund Balance BUDGET ACTUAL VARIANCEFAVORABLE (Ut-:JFAVORABLE) $ 6,841,891.00 $ 6,841,891.00 $ _1,315,988.00 1,068,036.04 21611 1096.oo 2.553.738.61 s $ 10,828,975:oo 10,463,665.65 $ 0.00 14.909.37 0.00 -247,951.96 -117.357.39 -365,309.35 <. 14.909.37 $ 10,828,975.00 $ 10,478,575.02 $ _ _ _-3_5_0_,3_9_9_.9_8 EXPENDITURES Personal Services-Institutions Operating Expenses-Institutions Adult Literacy Grants .. Excess of Funds Available over Expenditures $ 6,761,246.00 $ 6,612,740.22 .$ 3,362,526.00 '3,134,483.55 705.203.00 701_436.19 148,505.78 228,042.45 3.766.81 ---------- $ 10,828,975.00 $ 10,448,659.96 $ 380,315.04 .$ . 291915.06 $ =======29=,=91=5=.=06= -2 - NORTH GEORGIA TECHNICAL INSTITUTE SCHEDULE OF FUNDS AVAILABLE AND EXPENDITURES COMPARED TO BUDGET BUDGET FUND "B" LOTTERY FOR EDUCATION YEAR ENDED JUNE 30, 1999 EXHIBIT c FUNDS AVAILABLE REVENUES State Appropriations BUDGET ACTUAL VARIANCEFAVORABLE (UNFAVORABLE) s s s_ _ _ _ 1,909,000.00 1,909,000.00 ....;o..;.;.o...;..o EXPENDITURES Equipment-Technical Institutes $ 1,909,000.00 $ 1,908,843.50 $ _ _ __;,.15:;..;;6;.;.;;.5...;..0 Excess of Funds Available over Expenditures $ 156~0 $====1~5~6-~50~ -3- NORTH GEORGIA TECHNICAUNSTITUTE . RECONCILIATION OF SALARIES AND TRAVEL YEAR ENDED JUNE 30, 1999 l. EXHIBIT "D" Totals per Annual Supplement Accruals June 30, 1998 June 30, 1999 SALARIES $ 5,502,174.09 $ TRAVEL 67,026.90 -20,528.96 25,032.66 -33.25 $ 5,506,677.79 $ ====6=6'=99=3=.6===5 -4-