Management report, North Georgia Technical Institute, Clarkesville, Georgia, an organizational unit of the state of Georgia, year ended June 30, 1998

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MANAGEMENT REPORT NORTH GEORGIA TECHNICAL INSTITUTE
CLARKESVILLE, GEORGIA AN ORGANIZATIONAL UNIT OF THE STATE OF GEORGIA
YEAR ENDED JUNE 30, 1998
STATE OF GEORGIA DEPARTMENT OF AUDITS AND ACCOUNTS
254 WASHINGTON STREET
ATLANTA, GEORGIA 30334-8400

NORTH GEORGIA TECHNICAL INSTITUTE MANAGEMENT REPORT - TABLE OF CONTENTS -

LETTER OF TRANSMITTAL

SECTION I

SELECTED FINANCIAL INFORMATION

EXHIBITS

A ANALYSIS OF CHANGES IN FUND BALANCE

BUDGET FUND

SCHEDULES OF FUNDS AVAILABLE AND EXPENDITURES

COMPARED TO BUDGET

BUDGET FUND

B

"A" DEPARTMENT OF TECHNICAL AND ADULT EDUCATION

2

C

"B" LOTTERY FOR EDUCATION

3

D RECONCILIATION OF SALARIES AND TRAVEL

4

SECTION II AUDITEE'S RESPONSE TO PRIOR YEAR FINDINGS AND QUESTIONED COSTS SUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS

CLAUDE L. VICKERS
STATE AUDITOR
(404) 6562174

DEPARTMENT OF AUDITS AND ACCOUNTS
254 Washington Street, S.w., Suite 214 Atlanta, Georgia 30334-8400
August 21, 1998

Honorable Zell Miller, Governor Members of the General Assembly of Georgia Members of the State Board of Technical and Adult Education Members of the Local Board of Directors
and Honorable Judy Hulsey, President North Georgia Technical Institute
Ladies and Gentlemen:
As part of our audit of the statutory basis financial statements of the State of Georgia presented in the Report ofthe State Auditor, the general purpose financial statements of the State of Georgia presented in the State ofGeorgia Comprehensive Annual Financial Report, and the issuance of a Statewide Single Audit Report pursuant to the Single Audit Act Amendments, as of and for the year ended June 30, 1998, we have performed certain audit procedures at North Georgia Technical Institute. Accordingly, the financial statements and compliance activities ofNorth Georgia Technical Institute were examined to the extent considered necessary in order to express opinion as to the fair presentation ofthe financial statements contained in the foregoing documents and to issue reports on compliance and internal control as required by the Single Audit Act Amendments of 1996.
This Management Report contains information pertinent to the financial and compliance activities of North Georgia Technical Institute as of and for the year ended June 30, 1998. The particular information provided is enumerated in the Table of Contents.
This report is intended solely for the use of management ofNorth Georgia Technical Institute. However, this report is a matter of public record and its distribution is not limited.
Respectfully submitted,

CLV:ds

Claude L. Vickers State Auditor

SECTION I SELECTED FINANCIAL INFORMATION

NORTH GEORGIA TECHNICAL INSTITUTE ANALYSIS OF CHANGES IN FUND BALANCE
BUDGET FUND YEAR ENDED JUNE 30.1998

EXHIBIT "A"

FUND BALANCE - JULY 1
Reserved Surplus
ADDITIONS
Adjustments to Prior Year's Accounts Payable Excess of Funds Available over Expenditures
Exhibit "B"
DEDUCTIONS
Unreserved Fund Balance (Surplus) Returned to Georgia Department of Technical and Adult Education - Administrative Central Office Year Ended June 30, 1997
Adjustments to Prior Year's Accounts Receivable Refunds to Grantors
Georgia Department of Technical and Adult Education - Administrative Central Office Federal Financial Assistance
Georgia Department of Human Resources PEACH Project
Reserved Fund Balance Carried Over from Prior Year as Funds Available

"A" DEPARTMENT OF
TECHNICAL AND ADULT EDUCATION

"8" LOTIERYFOR
EDUCATION

TOTAL

$

27,736.92

2,184.22 $

$

29,921.14 $

$ 1.00
1.00 $

27,736.92 2,185.22
29,922.14

$

7,039.13 $

34.94 $

7,074.07

11,319.90

11,319.90

$

18,359.03 $

34.94 $

18,393.97

$

2,184.22 $

2,514.33

295.63

5.40

27,736.92

$

32,736.50 $

1.00 $

2,185.22 2,514.33

1.00 $

295.63 5.40
27l36.92
32,737.50

FUND BALANCE - JUNE 30

$

15,543.67 $

34.94 $===15=,5=7=8=.6.1..

SUMMARY OF FUND BALANCE
Reserved Federal Financial Assistance Live Work Projects Private Donations
Surplus

$

1,617.41

$

1,617.41

13,152.28

13,152.28

139.68

139.68

634.30 $

....::3::::::4~.9:3.4

669.24

$

15,543.67 $

34.94 $===1;:;05,=57=8,;;:;.6=1

-1-

NORTH GEORGIA TECHNICAL INSTITUTE SCHEDULE OF FUNDS AVAILABLE AND EXPENDITURES
COMPARED TO BUDGET BUDGET FUND
"A" DEPARTMENT OF TECHNICAL AND ADULT EDUCATION YEAR ENDED JUNE 30, 1998

EXHIBIT"B"

FUNDS AVAILABLE REVENUES
State Appropriations Federal Revenues Other Revenues Retained
CARRY-OVER FROM PRIOR YEAR Transfer from Reserved Fund Balance

BUDGET

ACTUAL

VARIANCE FAVORABLE (UNFAVORABLE)

$ 5,608,670.00 $ 5,608,670.00 $

738,660.00

597,251.56

2,167,196.00 1,956,997.04

$ 8,514,526.00 $ 8,162,918.60 $

0.00 -141,408.44 -210,198.96
-351,607.40

0.00

27,736.92

27,736.92

$ 8,514,526.00 $ 8,190,655.52 $

-. : :32=.:3:.l.:,8:. :.7. :.;0.:. .:.48;:.,

EXPENDITURES
Personal Services-Institutions Operating Expenses-Institutions Adult Literacy Grants

$ 5,331,006.00 $ 5,160,522.37 $

2,546,724.00 2,382,017.25

636,796.00

636,796.00

170,483.63 164,706.75
0.00

$ 8,514,526.00 $ 8,179,335.62 $ _ _-=3..:.;35:!,.,1.:.:9:.=.0;.::.3..:.;8

Excess of Funds Available over Expenditures

$

11,319.90 $ ===,,;.11~,3;;;.:1;,;;;,9;,;;;.9,;.0

-2 -

NORTH GEORGIA TECHNICAL INSTITUTE SCHEDULE OF FUNDS AVAILABLE AND EXPENDITURES
COMPARED TO BUDGET BUDGET FUND
"B" LOTTERY FOR EDUCATION YEAR ENDED JUNE 30.1998

EXHIBIT"C"

FUNDS AVAILABLE REVENUES
State Appropriations

BUDGET

ACTUAL

VARIANCEFAVORABLE (UNFAVORABLE)

$ 118,427.00 $ 118,427.00 $

0_.0_0

EXPENDITURES Equipment-Technical Institutes
Excess of Funds Available over Expenditures

$ 118,427.00 $ 118,427.00 $ - - - - -0.0-0

$

0.00 $=======,=0=:.0::::0

-3-

NORTH GEORGIA TECHNICAL INSTITUTE RECONCILIATION OF SALARIES AND TRAVEL
YEAR ENDED JUNE 30, 1998

EXHIBIT "0"

Totals per Annual Supplement
Accruals June 30, 1997 June 30,1998

SALARIES

TRAVEL

$ 4,314,170.69 $ 76,052.39

-20,027.59 20,530.96

33.25

$ 4,314,674.06 $ 76,085.64

-4-

SECTIONll AUDlTEE'S RESPONSE TO PRIOR YEAR FINDINGS AND QUESTIONED COSTS

NORTH GEORGIA TECHNICAL INSTITUTE AUDITEE'S RESPONSE
SUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS YEAR ENDED JUNE 30, 1998

PRIOR YEAR FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS

FINDING CONTROL NUMBER AND STATUS

FS-838-97-01 FS-838-97-02

Previously Reported Corrective Action Implemented Previously Reported Corrective Action Implemented