Management report, Jekyll Island State Park Authority, a component unit of the state of Georgia, year ended June 30, 1999

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MANAGEMENT REPORT JEKYLL ISLAND STATE PARK AUTHORITY A COMPONENT UNIT OF THE STATE OF GEORGIA
YEAR ENDED JUNE 30, 1999 \
'-~.- - - - - - - - - - - - ' - - - - - - - - _ . /
STATE OF GEORGIA DEPARTMENT OF AUDITS AND ACCOUNTS
254 WASHINGTON STREET
ATLANTA, GEORGIA 30334-8400

JEKYLL ISLAND STATE PARK AUTHORITY MANAGEMENT REPORT - TABLE OF CONTENTS -

LETTER OF TRANSMITTAL

SECTION I

SELECTED FINANCIAL INFORMATION

EXHIBITS

A ANALYSIS OF CHANGES IN FUND BALANCE

BUDGET FUND

1

B SCHEDULE OF FUNDS AVAILABLE AND EXPENDITURES

COMPARED TO BUDGET

BUDGET FUND

2

C SCHEDULE OF OTHER REVENUES RETAINED

3

D RECONCILIATION OF SALARIES AND TRAVEL

5

E RECONCILIATION OF PER DIEM AND FEES

6

F REPAYMENT SCHEDULE OF AMOUNTS OWED TO THE

DEPARTMENT OF NATURAL RESOURCES

7

SECTIONll AUDITEE'S RESPONSE TO PRIOR YEAR FINDINGS AND QUESTIONED COSTS SUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS

RUSSELL W. HINTON
STATE AUDITOR (404) 656-2174

DEPARTMENT OF AUDITS AND ACCOUNTS
254 Washington Street, S.w', Suite 214 . Atlanta, Georgia 30334-8400
December 2, 1999

Honorable Roy E. Barnes, Governor Members ofthe General Assembly of Georgia Members ofthe Jekyll Island State Park Authority
and Honorable William A. Donohue, Executive Director Jekyll Island State Park Authority
Ladies and Gentlemen:
As part of our audit of the general purpose financial statements ofthe State of Georgia presented in the State of Georgia Comprehensive Annual Financial Report and the issuance of a Statewide Single Audit Report pursuant to the Single Audit Act Amendments, as of and for the year ended June 30, 1999, we have performed certain audit procedures at the Jekyll Island State Park Authority. Accordingly, the financial statements and compliance activities of the Jekyll Island State Park Authority were examined to the extent considered necessary in order to express an opinion as to the fair presentation of the financial statements contained in the foregoing documents and to issue reports on compliance and internal control as required by the Single Audit Act Amendments of 1996.
This Management Report contains information pertinent to the financial and compliance activities of the Jekyll Island State Park Authority as of and for the year ended June 30, 1999. The particular information provided is enumerated in the Table of Contents.
This report is intended solely for the information and use of management of the Jekyll Island State Park Authority and members of the Authority and is not intended to be and should not be used by anyone other than these specified parties.
Respectfully submitted,

RWH:gp

Russell W. Hinton State Auditor

SECTION I SELECTED FINANCIAL INFORMATION

JEKYLL ISLAND STATE PARK AUTHORITY ANALYSIS OF CHANGES IN FUND BALANCE
BUDGET FUND YEAR ENDED JUNE 3D, 1999
FUND BALANCE - JULY 1, 1998 Unreserved
ADDITIONS Excess of Funds Available over Expenditures Exhibit "B" Reimbursement of Prior Year's Expenditures
DEDUCTIONS Unreserved Fund Balance Carried Over from Prior Year as Funds Available
FUND BALANCE - JUNE 30,1999
SUMMARY OF FUND BALANCE Unreserved Undesignated

EXHIBIT "A"
$ 3,975,195.26 $ 4,354,476.63
902,935.13 $ 5,257,411.76 $ 3,975,195.26 $ 5,257,411.76
$ 5,257,411.76

- 1-

JEKYLL ISLAND STATE PARK AUTHORITY SCHEDULE OF FUNDS AVAILABLE AND EXPENDITURES
COMPARED TO BUDGET BUDGET FUND
YEAR ENDED JUNE 30, 1999

EXHIBIT"B"

FUNDS AVAILABLE REVENUES
Other Revenues Retained CARRY-OVER FROM PRIOR YEAR
Transfer from Unreserved Fund Balance

BUDGET

ACTUAL

VARIANCE FAVORABLE (UNFAVORABLE)

$ 14,698,362.97 $ 15,062,960.32 $

364,597.35

0.00

3,975,195.26

3,975,195.26

$ 14,698,362.97 $ 19,038,155.58 $ _---:::4J.:::,3:.::;39~,7:...::9:::.2.:..::::.6~1

EXPENDITURES Personal Services Regular Operating Expenses Travel Equipment Telecommunications Per Diem, Fees and Contracts Capital Outlay Debt Service
Excess of Funds Available over Expenditures

$ 7,263,472.10 $ 7,290,686.01 $

4,728,491.69

4,589,261.17

53,623.80

42,898.17

0.00

543,373.92

88,230.02

85,261.71

546,769.72

708,416.98

25,000.00

532,711.99

888,943.00

891,069.00

-27,213.91 139,230.52
10,725.63 -543,373.92
2,968.31 -161,647.26 -507,711.99
-2,126.00

$ 13,594,530.33 $' 14,683,678.95 $

-1,089,148.62

$ 1,103,832.64 $ 4,354,476.63 $ ======3:!,;;;,2=50::;.:;,6~4;,;;;.3;,;;;,.9;;;.9

-2-

JEKYLL ISLAND STATE PARK AUTHORITY SCHEDULE OF OTHER REVENUES RETAINED
YEAR ENDED JUNE 30,1999

EXHIBIT "C"

Contracts Georgia State Financing and Investment Commission Project Number 1993-F Project Number 1997-C
Georgia Department of Industry, Trade and Tourism
Hotel/Motel Tax
Rental Income Building Rentals Business Leases Bicycle Rentals Cable Service Rentals Convention Center Rentals Equipment Rentals Golf Cart Rentals Lot Rentals Picnic Areas Site Rentals Soccer Complex Rentals
Sales and Services Alcoholic Beverage Sales Less: Cost of Goods Sold
Ambulance Services Annual Decal Sales Concession Sales
Less: Cost of Goods Sold
Day Camp Fire Protection Fees Food Sales
Less: Cost of Goods Sold
Fuel Sales Less: Cost of Goods Sold
Golf Miscellaneous Parking Fees Plants Special Events Storage Tennis Tours Water Park Water, Sanitation and Sewage

$ 104,441.00 508,976.63 $ 613,417.63
1,000.00
1,250,838.46

$

60,532.00

2,083,882.70

55,736.09

23,677.13

236,864.80

21,426.73

1,155,477.60

209,330.00

4,215.00

462,716.24

15,689.00

4,329,547.89

$ 366,804.93 -96,277.69 $ 270,527.24

$ 348,778.36
-188,699.27

24,387.19 119,444.00
160,079.09

$ 2,371,635.40
-882,316.47

17,860.00 264,345.76
1,489,318.93

$

6,621.25

-2,363.43

4,257.82

2,027,708.21 112,740.25
1,093,977.00 14,192.05 3,703.67 197.00 24,651.04
343,223.84 1,164,694.79
975,248.51

8,110,556.39

-3-

JEKYLL ISLAND STATE PARK AUTHORITY SCHEDULE OF OTHER REVENUES RETAINED
YEAR ENDED JUNE 30,1999

EXHIBIT"C"

Other Applied Penalties Bank Card Processing Fees Beach Music Festival Building Permits Bureau Dues Cash Over/Short Commissions Country Music Festival Coupon Income Donations Education Program Fireworks Food Service Gratuities Great Golden Easter Egg Hunt Holiday Activities Interest on Investments Liquor, Stamps and Licenses Tournaments Vendor's Compensation on Sales Tax Collections Water Analysis

$ 14,366.62 -62,887.71 97,497.66 60.00 1,823,00 -3,785.78 15,381.20 147,641.70 20,913,62 149.30 . 27,969,72 600.00 153,584.42 1,691.00 1,084.00 228,506.13 78,990.73 10,530.52 3,061.62 20,422.20 $ 757,599.95

$ 15,062,960.32

-4-

JEKYLL ISLAND STATE PARK AUTHORITY RECONCILIATION OF SALARIES AND TRAVEL
YEAR ENDED JUNE 30,1999

EXHIBIT "D"

Totals per Annual Supplement

Accruals June 30, 1998 June 30,1999

Adjustments Anders, Brigando, Brigando, Donohue, Ferra, Graham, Holman, Johnson, Moses, Pickett, Sellers, Speed, Taylor, Walker,

Brannen Kim Peter P., Jr. William A. April Charlotte Amanda David L., Sr. Charles Ed Myra S. Caroll Lynn Veron D. Steve

SALARIES

TRAVEL

$ 5,765,553.60 $ 42,532.03

-224,858.91 243,520.04

366.14

-289.26 2,352.15 2,262.95 3,283.00
-29.84 -54.86 -362.00 469.64
4.59 225.00 -122.96 -190.06
70.66 -583.16

$ 5,791,250.58 $ 42,898.17

-5-

JEKYLL ISLAND STATE PARK AUTHORITY RECONCILIATION OF PER DIEM AND FEES
YEAR ENDED JUNE 30, 1999

EXHIBIT "E"

Totals per Annual Supplement
Adjustments Bare Associates International Benoist, David Campbell, Anthony Golden, Richie Hutto, Richard Jenkins, Charles John A. Tuten Associates Law Engineering and Environment Naugle, Jeff R. Friedman and Associates Transportation, Georgia Department of

TYPE PAYMENT
Consultant Reimbursable Expense Reimbursable Expense Reimbursable Expense Consultant Reimbursable Expense Architect Consultant Reimbursable Expense Consultant Reimbursable Expense

FEE AMOUNT

EXPENl:?E AMOUNT

TOTAL

$ 65,581.09 $ 36,537.82 $ 102,118.91

16,620,00
3,000,00 1,937.50
776.75 3,000.00

-333.79 -86.41 -243.16 304.20
59.99 807.50

16,620.00 -333.79 -86.41 -243.16 3,000.00 304.20 1,937.50 776.75 59.99 3,000.00 807,50

$ 90,915.34 $ 37,046.15 $ 127,961.49

-6-

JEKYLL ISLAND STATE PARK AUTHORITY REPAYMENT SCHEDULE OF AMOUNTS OWED TO THE
DEPARTMENT OF NATURAL RESOURCES
JUNE 30. 1999

EXHIBIT"F"

CHANGES IN REPAYMENT SCHEDULE

Balance July 1, 1998

$12,555,745.00

Repayments During Fiscal Year 1999 State Appropriations

-53,750.00

General Obligation Bond Proceeds and Interest

-837.319.00

Balance June 30, 1999

$11.664.676.00

REPAYMENT SCHEDULE BY FISCAL YEAR

2000 2001 2002 2003 2004 Thereafter

$ 892,085.00 840,190.00 842,120.00 843,570.00 844,913.00
7.401.798.00

$11.664.676.00

REPAYMENT OF STATE APPROPRIATIONS

The budget of the Department of Natural Resources, as provided for in Section 33 of the Supplemental Appropriations Act of 1978-1979 as approved February 28, 1979, provided for payments to Jekyll Island State Park Authority in the amounts of$I,140,000.00 for operations and $150,000.00 for capital outlay. Section 33 also required the Authority to repay the State of Georgia $1,000,000.00 in principal over a period ofno more than twenty years beginning with fiscal year 1981. At June 30, 1999, the unpaid balance of appropriations was $53,750.00.

REPAYMENT OF GENERAL OBLIGATION BONDS

During the fiscal year ended June 30, 1987, the General Assembly of Georgia authorized the issuance of not more than $4,600,000.00 in General Obligation Debt for the purpose of financing specific capital outlay projects for the Jekyll Island StatePark Authority. Under tenns of the funding agreement, the Authority is to repay the principal of $4,600,000.00 and interest of $616,884.00 to the State of Georgia through the Department of Natural Resources over a twenty year period in equal annual installments of $260,844.00 beginning on June. 15, 1990. At June 30, 1999, the unpaid balaJ;lce ofbond proceeds for these projects was $2,608,440.00.

-7-

JEKYLL ISLAND STATE PARK AUTHORITY REPAYMENT SCHEDULE OF AMOUNTS OWED TO THE
DEPARTMENT OF NATURAL RESOURCES
JUNE 30,1999

EXHIBIT"F"

REPAYMENT OF GENERAL OBLIGATION BONDS
During the fiscal year ended June 30, 1994, the General Assembly of Georgia authorized the issuance of an additional $7,500,000,00 in General Obligation Debt for construction of a nine hole golf course, improvements to the existing course and renovation ofthe convention center, Under terms of the funding agreement, the Authority is to repay the principal of $7,500,000,00 and interest of $4,574,752.00 to the State of Georgia through the Department of Natural Resources over a twenty year period in annual installments beginning on June 15, 1994. At June 30, 1999, the unpaid balance ofbond proceeds for these projects was $9,002,486.00.

-8-

SECTIONll AUDITEE'S RESPONSE TO PRIOR YEAR FINDINGS AND QUESTIONED CO'STS

JEKYLL ISLAND STATE PARK AUTHORITY AUDITEE'S RESPONSE
SUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS
YEAR ENDED JUNE 30. 1999

PRIOR YEAR FINANCIAL STATEMENT FINDINGS ANPQUESTIONED COSTS

FINDING CONTROL NUMBER AND STATUS

910-96-02 FS-91 0-97-02 FS-91 0-98-01

Previously Reported Corrective Action Implemented Previously Reported Corrective Action Implemented Previously Reported Corrective Action Implemented