Review report, state of Georgia, East Georgia College, Swainsboro, Georgia, year ended June 30, 1994

GA A800 .Rl
E:a9 \993-9'1
STATE OF GEORGIA DEPARTMENT OF AUDITS
254 WASHINGTON STREET ATLANTA. GEORGIA 30334

REVIEW REPORT STATE OF GEORGIA EAST GEORGIA COLLEGE SWAINSBORO, GEORGIA YEAR ENDED JUNE 30, 1994

EAST GEORGIA COLLEGE - TABLE OF CONTENTS -

SECTION I

FINANCIAL

INDEPENDENT ACCOUNTANT'S COMBINED REPORT ON REVIEW OF FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION

EXIIlBITS

FINANCIAL STATEMENTS

A COMBINED BALANCE SHEET

ALL FUND GROUPS

2

B COMBINED STATEMENT OF CHANGES IN FUND BALANCES

ALL FUND GROUPS

4

C STATEMENT OF CURRENT FUNDS REVENUES, EXPENDITURES,

AND OTHER CHANGES

6

D NOTES TO THE FINANCIAL STATEMENTS

7

SUPPLEMENTARY INFORMATION

E COMBININGBALANCESHEET

CURRENT FUNDS - UNRESTRICTED

18

F COMBINING STATEMENT OF CHANGES IN FUND BALANCES

CURRENT FUNDS - UNRESTRICTED

19

G COMBINING STATEMENT OF CURRENT FUNDS REVENUES, EXPENDITURES,

AND OTHER CHANGES

UNRESTRICTED

21

SCHEDULES

SCHEDULES OF REVENUES AND EXPENDITURES COMPARED TO BUDGET

1

RESIDENT INSTRUCTION

22

2

LOTTERY FOR EDUCATION

24

3 SCHEDULE OF OPERATIONS

ENDOWMENT FUNDS

25

4 SCHEDULE OF CASH RECEIPTS AND DISBURSEMENTS

AGENCY FUNDS

26

5 CASH AND CASH EQUIVALENTS

27

6 ACCOUNTS RECEIVABLE

28

7 CHANGES IN INVESTMENT IN PLANT

29

8 SCHEDULE OF FUND BALANCES

CURRENTFUNDSANDPLANTFUNDS

30

EAST GEORGIA COLLEGE - TABLE OF CONTENTS -

SECTION I

FINANCIAL

SUPPLEMENTARY INFORMATION

SCHEDULES

9 SCHEDULE OF REVENUES

CURRENT FUNDS

32

SCHEDULES OF EXPENDITURES BY OBJECT

10

CURRENT FUNDS

33

11

PLANT FUNDS

34

SECTION II FINDINGS AND IMPROPER OR QUESTIONED COSTS SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS

SECTION I FINANCIAL

CLAUDE L. VICKERS STATE AUDITOR (404) 656-2174
TAX RATIO (404) 656-0494

~:eparfut:eut nf J\.uhits
254 WASHINGTON STREET, S.W. ROOM 214
J\tfonht, ~eorBia 30334-8400
December 8, 1994

FINANCIAL AUDITS (404) 656-2180
PROGRAM AUDITS (404) 656-2006

Honorable Zell Miller, Governor Members ofthe General Assembly of Georgia Members ofthe Board ofRegents ofthe University System ofGeorgia
and Honorable Jeremiah J. Ashcroft, President East Georgia College
INDEPENDENT ACCOUNTANT'S COMBINED REPORT ON REVIEW OF FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION
Ladies and Gentlemen:
We have reviewed the accompanying financial statements (Exhibits A through D) of East Georgia College as of and for the year ended June 30, 1994, in accordance with Statements on Standards for Accounting and Review Services issued by the American Institute of Certified Public Accountants. All information included in these financial statements is the representation ofthe management ofEast Georgia College.
A review consists principally of inquiries of College personnel and analytical procedures applied to financial data. It is substantially less in scope than an audit in accordance with generally accepted auditing standards, the objective of which is the expression of an opinion regarding the financial statements taken as a whole. Accordingly, we do not express such an opinion.
Based on our review, with the exception of the matters described in the fourth and fifth paragraphs, we are not aware ofany material modifications that should be made to the accompanying financial statements in order for them to be in conformity with generally accepted accounting principles.
As described in Note 1 to the financial statements, Georgia Law and State budgetary policy require the College
to prepare its financial statements on a basis which is not consistent with generally accepted accounting principles with respect to the recording of encumbrances as expenditures and liabilities. To conform with generally accepted accounting principles, encumbrances should be recorded as a reservation of fund balance. The effects on the financial statements of this departure from generally accepted accounting principles were not reasonably determinable, but are believed to be material.
94ARL-57

As described in Note 1 to the financial statements, the College did not report the liability and related expenditure for compensated absences in the current funds as required by generally accepted accounting principles.
Our review was made for the purpose ofexpressing limited assurance that there are no material modifications that should be made to the financial statements in order for them to be in conformity with generally accepted accounting principles. The accompanying supplementary information (Exhibits E through G and Schedules 1 through 11) is presented only for supplementary analysis purposes. Such information has been subjected to the inquiries and analytical procedures applied in the review of the financial statements, and except for the effects of the matters discussed in the fourth and fifth paragraphs, we are not aware of any material modifications which should be made thereto.
Respectfully submitted,
~~
Claude L. Vickers State Auditor
CLV:gp 94ARL-57

FINANCIAL STATEMENTS - 1-

EAST GEORGIA COLLEGE COMBINED BALANCE SHEET
ALL FUND GROUPS JUNE 30, 1994

ASSETS
Cash and Cash Equivalents Accounts Receivable Inventories Investment in Plant
Total Assets
LIABILITIES AND FUND BALANCES
Liabilities Cash Overdraft Accounts Payable Deferred Revenue Tuition and Fees Deposits Held for Others
Total Liabilities
Fund Balances Institutional Loans - Restricted Endowment Net Investment in Plant Restricted Unrestricted
Total Fund Balances
Total Liabilities and Fund Balances

CURRENT FUNDS

LOAN

UNRESTRICTED RESTRICTED

FUND

$ 243,275.98 $ 5,909.05
55,581.40

40,688.16 $ 1,243.00

633.00 1,714.00

------------- ------------- -------------

$ 304,766.43 $ 41,931.16 $ 2,347.00
============= ============= =============

$ 98,580.33 59,094.50

$ 157,674.83

$

2,347.00

$ 41,931.16 $ 147,091.60
------------- ------------- -------------

$ 147,091.60 $ 41,931.16 $

2,347.00

------------- ------------- -------------

$ 304,766.43 $ 41,931.16 $

2,347.00

============= ============= =============

See Independent Accountant's Combined Report on Review of Financial Statements and Supplementary Information. The notes to the financial statements are an integral part of this statement.
- 2-

EXHIBIT "A"

ENDOWMENT FUNDS

UNEXPENDED

PLANT FUNDS
RENEWALS AND REPLACEMENTS

INVESTMENT IN PLANT

AGENCY FUNDS

TOTAL (Memorandum
Only)

$ 18,765.15

$ 29,028.65

$ 17,955.30$ 350,346.24

$ 59,472.66

68,338.71

55,581.40

$ 4,689,294.30

4,689,294.30

$ 18,765.15$ 59,472.66 $ 29,028.65 $ 4,689,294.30 $ 17,955.30 $ 5,163,560.65
=============

$ 44,458.90 12,810.16
$ 57,269.06

$ 44,458.90

$ 13,826.31

125,216.80

59,094.50

4,128.99

4,128.99

------------- -------------

$ 17,955.30 $ 232,899.19
------------- -------------

$ 18,765.15

$ 4,689,294.30

$

2,203.60 $ 29,028.65

------------- ------------- ------------- -------------

$ 18,765.15 $

2,203.60 $ 29,028.65 $ 4,689,294.30

------------- ------------- ------------- -------------

$ 2,347.00 18,765.15
4,689,294.30 41,931.16
178,323.85
$ 4,930,661.46

$ 18,765.15 $ 59,472.66 $ 29,028.65 $ 4,689,294.30 $ 17,955.30 $ 5,163,560.65
========-==== ============= ============= ============= ============= =============

- 3-

EAST GEORGIA COLLEGE COMBINED STATEMENT OF CHANGES IN FUND BALANCES
ALL FUND GROUPS YEAR ENDED JUNE 30. 1994

REVENUES AND OTHER ADDITIONS
Unrestricted Current Fund Revenues State Appropriations - Lottery Proceeds Federal Grants and Contracts State Grants and Contracts Private Gifts, Grants, and Contracts Investment Income
Endowment Other Adjustments Prior Years' Expenditures/Accounts Payable Expended for Plant Facilities Current Funds Plant Funds
Unexpended Georgia State Financing and Investment Commission
Total Revenues and Other Additions
EXPENDITURES AND OTHER DEDUCTIONS
Educational and General Expenditures Auxiliary Enterprises Expenditures Indirect Costs Recovered Remittances to the Board of Regents of the
University System of Georgia Prior Year's Unrestricted Fund Balance Surplus
Expended for Plant Facilities Capitalized Non-Capitalized
Total Expenditures and Other Deductions
TRANSFERS BETWEEN FUNDS
Nonmandatory Renewals and Replacements
Net Increase/(Decrease) for the Year FUND BALANCES JULY 1, 1993

CURRENT FUNDS

LOAN

UNRESTRICTED RESTRICTED

FUND

$ 2,680,868.36

$

0.00

$ 375,268.43 56,755.60 47,611.35

793 .14

153 .16

$ 2,681,021.52 $ 480,428.52 $

0.00

$ 2,652,660.70 $ 457,292.22 $

0.00

19,364.88

3,463.43

1,424.36

------------- ------------- -------------

$--2-,6-7--3-,4--4-9-.9--4

$ 460,755.65
-------------

$----------0-.0--0

$ -7 ,671.47

$

-99.89 $

147,191.49

19,672.87 $ 22,258.29

0.00 2,347.00

FUND BALANCES JUNE 30, 1994

$ 147,091.60$ 41,931.16 $

2,347.00

See Independent Accountant's Combined Report on Review of Financial Statements and Supplementary Information.
The notes to the financial statements are an integral part of this statement.
- 4-

EXHIBIT B 11 11

ENDOWMENT . FUNDS

UNEXPENDED

PLANT FUNDS RENEWALS AND REPLACEMENTS

INVESTMENT IN PLANT

TOTAL (Memorandum
Only)

$

0.00

$

0.00

$

6,500.00

$ 2,680,868.36
6,500.00 375,268.43
56,755.60 47,611.35

6,310.16

793 .14 6,310.16

153. 16

$ 94,470.18

94,470.18

10,397.16 81,203.66

10,397.16 81,203.66

$

0.00 $ 12,810.16 $

0.00 $ 186,071.00$ 3,360,331.20

$

0.00

$

0.00 $ 3,109,952.92

19,364.88

3,463.43

1,424.36

$ 10,397.16

10,397.16

2,413.00 $

650.92

3,063.92

------------- ------------- ------------- ------------- -------------

$

0.00

-------------

$ 12,810.16
-------------

$ --------6-5-0-.-9-2

$----------0-.-0-0

$--3-,1-4--7-,6--6-6-.6--7

$

7,671.47

-------------

$ ----------0-.0--0

$

0.00 $

0.00 $

7,020.55 $ 186,071.00 $ 212,664.53

18,765.15
-------------

2,203.60
-------------

22,008.10
-------------

4,503,223.30
-------------

4,717,996.93
-------------

$ 18,765.15 $ 2,203.60$ 29,028.65 $ 4,689,294.30 $ 4,930,661.46
============= ============= ============= ============= =============

- 5-

EAST GEORGIA COLLEGE STATEMENT OF CURRENT FUNDS REVENUES, EXPENDITURES,
AND OTHER CHANGES YEAR ENDED JUNE 30. 1994

EXHIBIT "C"

UNRESTRICTED RESTRICTED

TOTAL (Memorandum
Only)

REVENUES

State Appropriations Tuition and Fees Federal Grants and Contracts State Grants and Contracts Private Gifts, Grants, and Contracts Endowment Income Sales and Services of Educational Activities Sales and Services of Auxiliary Enterprises Other Sources
Total Revenues
EXPENDITURES

$ 1,857,017.00

$ 1,857,017.00

770,919.16

770,919.16

3,463.43 $ 372,121.44

375,584.87

53,181.60

53,181.60

31,339.18

31,339.18

650.00

650.00

3,042.85

3,042.85

21,394.27

21,394.27

25,031.65

25,031.65

------------- ------------- -------------

$ 2,680,868.36
-------------

$ 457,292.22
-------------

$--3-,1-3--8-,1--6-0-.5--8

Educational and General Instruction Public Service Academic Support Student Services Institutional Support Operation and Maintenance of Plant Scholarships and Fellowships
Auxiliary Enterprises Food Services Stores and Shops Other Service Units
Total Expenditures
OTHER TRANSFERS AND ADDITIONS/(DEDUCTIONS)

$ 1,168,700.82 $
241,292.28 256,967.45 569,861.72 413,355.43
2,483.00

6,475.98 $ 1,175,176.80

4,539.20

4,539.20

241,292.28

256,967.45

7,940.57

577,802.29

413,355.43

438,336.47

440,819.47

4,074.60

4,074.60

15,057.34

15,057.34

232.94

232.94

------------- ------------- -------------

$ 2,672,025.58$ 457,292.22 $ 3,129,317.80
------------- ------------- -------------

Excess of Restricted Receipts over Transfers to Revenues
Transfers for Renewals and Replacements Prior Period Adjustments (Net) Remittances to the Board of Regents of the
University System of Georgia Prior Year's Unrestricted Fund Balance Surplus
Total Other Transfers and Additions/(Deductions)

$ 19,672.87 $ 19,672.87

$ -7,671.47

-7,671.47

153 .16

153.16

-1,424.36

-1,424.36

------------- ------------- -------------

$ -8,942.67 $ 19,672.87 $ 10,730.20
------------- ------------- -------------

Net Increase/(Decrease) in Fund Balances

$

-99.89 $ 19,672.87 $ 19,572.98

============= ============= =============

See Independent Accountant's Combined Report on Review of Financial Statements and Supplementary Information. The notes to the financial statements are an integral part of this statement.
- 6-

EAST GEORGIA COLLEGE NOTES TO THE FINANCIAL STATEMENTS
JUNE 30, 1994

EXHIBIT "D"

NOTE 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
REPORTING ENTITY East Georgia College is one of thirty-four (34) State supported member institutions of higher education in Georgia which comprise the University System of Georgia, an organiz.ational unit of the State of Georgia. The accompanying financial statements reflect the operations of East Georgia College as a separate reporting entity.
The Board of Regents has constitutional authority to govern, control and manage the University System of Georgia. This authority includes but is not limited to the power to designate management, the ability to significantly influence operations, the authority to control institutions' budgets, the power to determine allotments of State funds to member institutions and the authority to prescribe accounting systems and administrative policies for member institutions. East Georgia College does not have authority to retain unexpended State funds (surplus) for any given fiscal year. Accordingly, East Georgia College is considered an organizational unit of the Board of Regents of the University System of Georgia reporting entity for financial reporting purposes because ofthe significance ofits legal, operational, and financial relationships with the Board of Regents as defined in Section 2100 of the Governmental Accounting Standards Board Codification of Governmental Accounting and Financial Reporting Standards.
FUND ACCOUNTING In order to ensure observance oflimitations and restrictions placed on the use of the resources available to the College, the accounts ofthe College are maintained in accordance with the principles of fund accounting. This is the procedure by which resources for various purposes are classified for accounting and reporting purposes
into funds that are in accordance with activities or objectives specified. Separate accounts are maintained for
each fund; however, in the accompanying financial statements, funds that have similar characteristics have been combined into fund groups. Accordingly, all financial transactions have been recorded and reported by fund group.
Within each fund group, the College's fund balance allocations and designations represent those portions of the fund balances that are reserved, restricted and/or designated for specific future use by legal covenants, State policies, or institutional policies.
Funds presented in the accompanying financial statements are as follows:
CURRENT FUNDS
UNRESTRICTED - the fund used to account for those economic resources over which the College retains full control to use for purposes of performing the primary functions ofthe College, i.e., instruction, public service, auxiliary enterprises, and student activities.
RESTRICTED - the fund used to record externally restricted funds which may only be utilized in accordance with the purposes established by their source. Restricted current funds are recorded as revenues and expenditures when expended for current operating purposes.
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EAST GEORGIA COLLEGE NOTES TO THE FINANCIAL STATEMENTS
JUNE 30, 1994

EXIIlBIT "D"

NOTE I: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
FUND ACCOUNTING
LOANFUND
The fund used to account for resources which have been made available for financial loans to students for the Student Government Association Loan Fund.
ENDOWMENT FUNDS
The fund used to account for gifts that are subject to restrictions by the donors requiring that the principal be invested in perpetuity and income only be utilized.
PLANT FUNDS
UNEXPENDED - the fund used to account for financial resources utilized to acquire or to construct physical properties for institutional purposes.
RENEWALS AND REPLACEMENTS - the fund used to account for resources set aside for the renewal and replacement of institutional properties.
INVESTMENT IN PLANT - the fund which shows the total amounts representing the book value of all physical properties owned by the College. Net Investment in Plant is an equity account showing the total book value ofphysical properties belonging to the College less the amount of any indebtedness to others.
AGENCY FUNDS
The fund used to account for resources held by the College as custodian or fiscal agent for individual students, faculty, staff members and organizations.
BASIS OF ACCOUNTING Except as otherwise disclosed in these notes, the financial statements are prepared on the modified accrual basis ofaccounting, which is materially the same as the accrual basis of accounting applicable to colleges and universities prescribed in the American Institute of Certified Public Accountants Industry Audit Guide, Audits ofColleges and Universities. The modified accrual basis ofaccounting is defined as that method of accounting in which expenditures, other than accrued interest on general long-term debt, are recorded at the time liabilities are incurred and revenues are recorded when available and measurable to finance expenditures ofthe fiscal period.
Contractual obligations for services which have not been performed and for goods which have not been delivered at the end of the fiscal year are recognized as expenditures and liabilities in the accompanying financial statements. This accounting practice causes expenditure-driven grant revenues to be accrued based in part on the unexecuted portion of contracts for goods and services. The recognition of encumbrances of
- 8-

EAST GEORGIA COLLEGE
NOTES TO THE FINANCIAL STATE:MENTS
JUNE 30, 1994

EXHIBIT "D"

NOTE 1: S ~ Y OF SIGNIFICANT ACCOUNTING POLICIES
BASIS OF ACCOUNTING this nature as expenditures and liabilities is in conformity with accounting practices prescribed or permitted by statutes and regulations ofthe State of Georgia, but is not consistent with generally accepted accounting principles, which provide for the recording ofencumbrances as a reservation of fund balance. Further, revenue recognition for expenditure-driven grants should be based upon expenditures determined in accordance with generally accepted accounting principles.
Compensated absences represent obligations of the College relating to employees' rights to receive compensation for future absences based upon services already rendered. This obligation relates only to vesting accumulated leave in which payment is probable and can be reasonably estimated. The compensated absences liability of $84,028.59, salary-related fringe benefits liabilities of approximately $6,428.19, and the related current year expenditure, which was not reasonably determinable, have not been reported in the current funds as required by generally accepted accounting principles.
Prior period adjustments are reported as additions to and deductions from fund balances of current funds in the accompanying financial statements. This presentation is in accordance with the State budgetary basis of accounting, but differs from generally accepted accounting principles in that immaterial adjustments should be reported as current period revenues and expenditures. The effect of this departure is deemed to be immaterial to the fair presentation of the financial statements.
To the extent that Current Funds and Plant Funds are used to finance plant assets, the amounts so provided are accounted for as expenditures. The balances shown on the Combined Balance Sheet as Net Investment in Plant reflect the accumulated expenditures made for plant facilities through Current Funds and Plant Funds and also include expenditures made for plant facilities expended by the Georgia State Financing and Investment Commission on behalf of the College. Fixed assets donated to the College are recorded at fair market value at the date ofthe gift and disposals are deleted at recorded cost. Depreciation on physical plant and equipment is not recorded.
The Statement of Current Funds Revenues, Expenditures, and Other Changes is a statement of financial activities of current funds related to the current reporting period. It does not purport to present the results of operations or the net income or loss for the period as would a statement of income or a statement of revenues and expenses.
BUDGET The Board of Regents of the University System of Georgia - Administrative Central Office receives State appropriated funds for the organizational units ofthe University System of Georgia. The appropriated budget is adopted at the departmental level and represents appropriations provided by the Amended Appropriations Act of 1993-1994. The appropriated budget covers current funds and plant funds, except for Auxiliary Enterprises and Student Activities which are not subject to appropriation. The budget allocation and disbursement ofthese funds is made to the various organizational units by the Administrative Central Office. In addition, the organizational units receive Federal funds and other funds directly and include these funds in the budget filed with the Administrative Central Office.
- 9-

EAST GEORGIA COLLEGE NOTES TO THE FINANCIAL STATEMENTS
JUNE 30, 1994

EXHIBIT "D"

NOTE 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
CASH AND CASH EQUIVALENTS Cash and Cash Equivalents consist of pettr cash, demand deposits, certificates of deposit and temporary investments in authorized financial institutions.
ACCOUNTS RECEIVABLE Accounts receivable consist ofreimbursements due from Federal, State, local and private grants and contracts, and other receivables disclosed from information available.
INVENTORIES Inventories ofconsumable supplies are recorded on the consumption method and are valued at cost based on the weighted average method.
Inventories of goods for resale are valued at cost based on the first-in, first-out method.
MEMORANDUM ONLY - TOTAL COLUMNS The total columns on the financial statements are captioned "Memorandum Only" to indicate that these totals are presented only to facilitate financial analysis. Data in these columns do not present financial position or changes in financial position in conformity with generally accepted accounting principles. Neither are such data comparable to a consolidation. Interfund eliminations have not been made in the aggregation of the data.
NOTE 2: CUSTODIAL CREDIT RISKS OF CASH DEPOSITS
STATE OF GEORGIA COLLATERALIZATION STATUTES AND POLICIES Funds belonging to the State ofGeorgia cannot be placed in a depository paying interest longer than ten days without the depository providing a surety bond to the State. In lieu of a surety bond, the depository may pledge as collateral any one or more ofthe following securities as enumerated in the Official Code of Georgia Annotated Section 50-17-59:
(1) Bonds, bills, notes, certificates ofindebtedness or other direct obligations ofthe United States or ofthe State of Georgia.
(2) Bonds, bills, notes, certificates ofindebtedness or other obligations of the counties or municipalities ofthe State of Georgia.
(3) Bonds ofany public authority created by the laws ofthe State of Georgia, providing that the statute that created the authority authorized the use ofthe bonds for this purpose.
(4) Industrial revenue bonds and bonds of development authorities created by the laws of the State of Georgia.

- 10 -

EAST GEORGIA COLLEGE NOTES TO THE FINANCIAL STATEMENTS
JUNE 30, 1994

EXHIBIT "D"

NOTE 2: CUSTODIAL CREDIT RISKS OF CASH DEPOSITS

STATE OF GEORGIA COLLATERALIZATION STATUTES AND POLICIES (5) Bonds, bills, certificates of indebtedness, notes, or other obligations of a subsidiary corporation of the United States government, which are fully guaranteed by the United States government both as to principal and interest and debt obligations issued by the Federal Land Bank, the Federal Home Loan Bank, the Federal Intermediate Credit Bank, the Central Bank for Cooperatives, the Farm Credit Banks, the Federal Home Loan Mortgage Association, and the Federal National Mortgage Association.

(6) Insurance of accounts provided by the Federal Deposit Insurance Corporation.

As authorized in the Official Code of Georgia Annotated Section 50-17-53, the State Depository Board has adopted policies which allow agencies of the State of Georgia (which includes the Board ofRegents of the University System of Georgia) the option of exempting demand deposits from the collateral requirements.

The treasurer ofthe Board ofRegents is responsible for all details relative to furnishing the required depository protection for all units ofthe University System of Georgia.

COLLATERALIZATION OF DEPOSITS For purposes ofanalysis of custodial credit risk, the College's bank balances are categorized below to give an indication of the level of risk assumed by the College at year-end:

Category 1 - Amounts covered by depository insurance or collateralized with securities (at market value) held by the College or by its agent in the College's name.

Category 2 - Amounts collateralized with securities (at market value) held by the financial institution's trust department or agent in the College's name.
, Category 3 - Amounts collateralized with securities (at market value) held by the financial institution
or by its trust department or agent, but not in the College's name, and amounts uncollateralized.

Cash Deposits

Canying Amount

Bank Balances

Risk Categories

2

3

S 305 637 34 S 550 345 73 S 1)0 102 34 $==='0oo,.,,, S 440 243 39

NOTE 3: INVESTMENT IN PLANT

The following is a summary oflnvestment in Plant fixed assets at June 30, 1994:

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EAST GEORGIA COLLEGE NOTES TO THE FINANCIAL STATEMENTS
JUNE 30, 1994

EXJilBIT "D"

NOTE 3: INVESTMENT IN PLANT

Land Buildings Improvements Other Than Buildings Equipment Library Books and Collections

$ 152,859.45 2,121,516.48 798,354.69 723,322.65 893,241.03

Total Investment in Plant

$ 4,689,294.30

NOTE 4: DEFERRED COMPENSATION PLAN

The State of Georgia offers its employees a deferred compensation plan created in accordance with Internal Revenue Code Section 457. The plan, available to employees of the State of Georgia and county health departments, permits such employees to defer a portion of their salary until future years. Participation in the plan is optional. Participants choose the option or options in which they wish to participate. The deferred compensation is not available to employees until termination, retirement, death, or unforeseeable emergency. All amounts ofcompensation deferred under the plan, all property and rights purchased with those amounts, and all income attributable to those amounts, property, or rights are (until paid or made available to the employee or other beneficiary) solely the property and rights ofthe State of Georgia subject only to the claims ofthe State's general creditors. Participants' rights under the plan are equal to those of a general creditor of the State ofGeorgia in an amount equal to the fair market value ofthe deferred account for each participant. Financial information relative to the plan is presented in the financial report of the State Personnel Board Merit System ofPersonnel Administration for the year ended June 30, 1994.

NOTE 5: RETIREMENT PLANS

TEACHERS RETIREMENT SYSTEM OF GEORGIA TRS PLAN DESCRIPTION Substantially all teachers, administrative and clerical personnel employed by units of the University System of Georgia are covered by the Teachers Retirement System ofGeorgia (TRS), which is a cost-sharing multipleemployer public employee retirement system (PERS).

TRS provides service retirement, disability retirement and survivors benefits for its members. A member is eligible for service retirement after the member ( 1) has attained the age of 60 years and has at least ten years ofcreditable service, (2) has at least 30 years of creditable service, regardless ofage, or (3) has attained the age of 55 years and has at least 25 years of creditable service. For those members with 30 years of service or those age 60 with at least ten years of service, retirement benefits are equal to 2% of the average of the member's two consecutive highest paid years ofservice multiplied by the number of years of creditable service up to 40 years. Any member who has between 25 and 30 years of creditable service and is at least 55 years ofage shall receive a benefit which is reduced by the lessor of 1/12 of 7% for each month the member is below age 60, or by 7% for each year or fraction thereofby which the member has less than 30 years of service. The normal retirement pension is payable monthly for life. Options are available for distribution ofthe member's monthly pension at a reduced rate to a designated beneficiary on the member's death.

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EAST GEORGIA COLLEGE NOTES TO THE FINANCIAL STATEMENTS
JUNE 30, 1994

EXHIBIT "D"

NOTE 5: RETIREMENT PLANS
TEACHERS RETIREMENT SYSTEM OF GEORGIA TRS PLAN DESCRIPTION Retirement benefits also include death and disability benefits whereby the disabled member or surviving spouse is entitled to receive annually an amount equal to the member's service retirement benefit or disability retirement, whichever is greater. The benefit is based on member's creditable service (minimum of 10 years of service) and compensation up to the date of death or up to the time of disability.
Members become fully vested after ten years of service. If a member terminates with less than ten years of service, no vesting ofemployer contributions occurs, but the member's contributions are refunded with interest.
The College's payroll for employees covered by TRS for the year ended June 30, 1994, was $1,010,877.63; total payroll was $1,588,535.07.
TRS CONTRIBUTIONS REQUIRED AND MADE Employees of the College who are covered by TRS are required to pay 6% oftheir gross earnings to TRS. The College makes monthly employer contributions to TRS at rates adopted by the TRS Board of Trustees as advised by their independent actuary. For fiscal year 1994, the employer contribution rate was 11.81% for covered employees. In addition, the College contributed 5.60% to the TRS on behalf of employees electing to participate in the Regents Retirement Plan. The interest rate assumption (rate of return on investments) was 7.50%.
Total contributions made during fiscal year 1994 amounted to $205,017.90, of which $144,364.71 was made by the College and $60,653.19 was made by employees. These contributions represented 14.28% (College) and 6% (employees) of covered payroll.
TRS FUNDING STATUS AND PROGRESS The amount of the total pension benefit obligation is based on a standardized measurement established by Statement No. 5 ofthe Governmental Accounting Standards Board (GASB) that, with some exceptions, must be used by a PERS. The standardized measurement is the actuarial present value of credited projected benefits. This valuation method reflects the present value of estimated pension benefits that will be paid in future years as a result of employee services performed to date, and is adjusted for the effects of projected salary increases. A standardized measure ofthe pension benefit obligation was adopted by the GASB to enable readers of PERS financial statements to assess that PERS funding status on a going-concern basis, assess progress made in accumulating sufficient assets to pay benefits when due, and make comparisons among other PERS and among other employers.
Total unfunded pension benefit obligation of TRS as of June 30, 1993, which was the latest information available, was as follows:

- 13 -

EAST GEORGIA COLLEGE NOTES TO THE FINANCIAL STATEMENTS
JUNE 30, 1994

EXHIBIT "D"

NOTE 5: RETIREMENT PLANS

TEACHERS RETIREMENT SYSTEM OF GEORGIA TRS FUNDING STATUS AND PROGRESS

Total pension benefit obligation

$ 13,912,014,000.00

Net assets available for benefits, at cost

12,821,722,000.00

Unfunded pension benefit obligation

$ 1,090 292,000.00

The measurement ofthe total pension benefit obligation is based on an actuarial valuation as of June 30, 1993. Net assets available to pay pension benefits were valued as of the same date. TRS does not make separate measurements of assets and pension benefit obligation for individual employers.

Total contributions from all employers to TRS for fiscal year ended June 30, 1994, were $507,582,176.00. The College's contribution for the year ended June 30, 1994, of$144,364.71 was actuarially determined and represented .0284% of total contributions made by all participating employers.

Ten year historical trend information is presented in the 1994 TRS Component Unit Financial Report. This information is useful in assessing TRS's accumulation of sufficient assets to pay pension benefits as they become due.

TRS RELATED-PARTY INVESTMENTS During the fiscal year 1994 and as ofJune 30, 1994, the TRS held no securities issued by the College or other related parties.

REGENTS RETIREMENT PLAN The State of Georgia provides optional pension benefits for eligible faculty and principal administrators through a defined contribution plan. In a defined contribution plan, benefits depend solely on amounts contributed to the plan plus investment earnings.

State legislation requires that the employee contribute 6% and the employer contribute 4% of the participating employee's earnable compensation. Amounts attributable to all plan contributions are fully vested and nonforfeitable at all times. The College's payroll for employees covered by the Regents Retirement Plan for the year ended June 30, 1994, was $446,066.00; total payroll was $1,588,535.07. The College and the covered employees made the required contributions of $17,842.64 (4%) and $26,763.96 (6%), respectively.

GEORGIA DEFINED CONTRIBUTION PLAN The State ofGeorgia provides retirement coverage for temporary, seasonal, and part-time employees who are not eligible for membership in the Teachers Retirement System of Georgia through a single-employer defined contribution plan. The Georgia Defined Contribution Plan was established by the General Assembly of Georgia and is administered by the Board of Trustees of the Employees' Retirement System of Georgia.

- 14 -

EAST GEORGIA COLLEGE NOTES TO THE FINANCIAL STATEMENTS
JUNE 30, 1994

EXHIBIT "D"

NOTE 5: RETIREMENT PLANS
GEORGIA DEFINED CONTRIBUTION PLAN Covered employees are required to contribute 7.5% oftheir gross salary, with no matching contribution by the employer. The College's payroll for employees covered by the Georgia Defined Benefit Plan for the year ended June 30, 1994, was $35,223.85; total payroll was $1,588,535.07. Total contributions from the covered employees ofthe College during fiscal year 1994 amounted to $2,641.78 (7.5%). Amounts attributable to the plan are fully vested and a member who terminates employment may apply for a refund of contributions and interest. Benefits are based solely on the amount contributed by the employee plus investment earnings. Upon discretion ofthe Board ofTrustees, members who leave employment with less than $3,500.00 credited to their account may be required to make a lump-sutn withdrawal. Members are eligible to retire at the age of 65 with the option ofreceiving a periodic payment based on mortality tables and interest accumulation as adopted by the Board of Trustees of the Employees' Retirement System of Georgia. Information relative to the plan description and funding status is presented in the financial report of the Employees' Retirement System of Georgia for the year ended June 30, 1994.
NOTE 6: LEAVE POLICIES
Employees earn annual leave ranging from one and one-quarter days to one and three-quarter days each month depending upon the employees' length of continuous State service with maximum accumulation of forty-five days. Employees are paid for unused accumulated annual leave upon retirement or termination of employment. See Note 1- Basis of Accounting (Compensated Absences)
Employees earn one day of sick leave each month with no maximum accumulation established. Unused accumulated sick leave does not vest with the employee and is forfeited upon retirement or termination of employment.
NOTE 7: CONTINGENCIES
Amounts received or receivable from grantor agencies are subject to audit and adjustment by grantor agencies. This could result in refunds to the grantor agency for any expenditures which are disallowed under grant terms. The amount of expenditures which may be disallowed by the grantor cannot be determined at this time although the College expects such amounts, if any, to be immaterial to its overall financial position.
Litigation, claims and assessments filed against East Georgia College (as a unit of the Board ofRegents of the
University System of Georgia), if any, are generally considered to be actions against the State of Georgia. Pursuant to the Official Code of Georgia Annotated, the Department of Administrative Services maintains a program ofpurchased insurance and self-insurance which provides coverage for such litigation, claims and assessments. Accordingly, significant litigation, claims and assessments pending against the State of Georgia are disclosed in the State of Georgia Comprehensive Annual Financial Report for the fiscal year ended June 30, 1994.

- 15 -

EAST GEORGIA COLLEGE NOTES TO THE FINANCIAL STATEMENTS
JUNE 30, 1994

EXIIlBIT "D"

NOTE 8: BONDING INFORMATION

The President and all employees ofEast Georgia College are bonded under a Public Employees Blanket Bond written by the Employers Insurance ofWausau, their Bond No. 1450-00-110723, on which the premium was paid to October 1, 1994. Under this agreement, the public employee dishonesty coverage insures East Georgia College to a maximum of $1,000,000.00 against loss sustained through fraudulent or dishonest acts by its employees. The faithful performance of duty coverage insures the College to a maximum of $100,000.00 against loss sustained from failure ofits employees to perform faithfully their duties or to account properly for all monies and property received by virtue of their position or employment.

All employees of East Georgia College are also bonded under a Commercial Crime Policy written by the United States Fire Insurance Company, their Policy No. 626 011675 2, on which the premium was paid to October 1, 1994. Under this additional public employee dishonesty coverage, the policy insures the College to a maximum of$4,000,000.00 against loss sustained through fraudulent or dishonest acts by its employees.

NOTE9: ENROLLMENT

The equivalent full-time student enrollment ofEast Georgia College was as follows:

Regular Term

Fall Quarter, 1993

603

Winter Quarter, 1994

612

Spring Quarter, 1994

518

Average

577

Summer School, 1993

- 16 -

SUPPLEMENTARY INFORMATION - 17 -

EAST GEORGIA COLLEGE COMBINING BALANCE SHEET CURRENT FUNDS - UNRESTRICTED
JUNE 30, 1994

EXHIBIT "E"

ASSETS
Cash and Cash Equivalents Accounts Receivable Inventories

RESIDENT

AUXILIARY

STUDENT

INSTRUCTION ENTERPRISES ACTIVITIES

TOTAL

------------- ------------- ------------- -------------

$ 148,756.13 $ 86,739.40 $ 7,780.45 $ 243,275.98

3,913.11

1,995.94

5,909.05

4,616.38

50,965.02

55,581.40

------------- ------------- ------------- -------------

Total Assets

$ 157,285.62 $ 139,700.36$

7,780.45$ 304,766.43

============= ============= ============= =============

LIABILITIES AND FUND BALANCES
Liabilities Accounts Payable Deferred Revenue Tuition and Fees
Total Liabilities
Fund Balances Unrestricted

$ 96,084.48 $ 2,495.85

$ 98,580.33

57,039.50

$ 2,055.00

59,094.50

------------- ------------- ------------- -------------

$ 153,123.98 $ 2,495.85 $ 2,055.00 $ 157,674.83

4,161.64 137,204.51

5,725.45 147,091.60

------------- ------------- ------------- -------------

Total Liabilities and Fund Balances$ 157,285.62 $ 139,700.36$ 7,780.45$ 304,766.43
============= ============= ============= =============

See accompanying notes and Independent Accountant's Combined Report on Review of Financial Statements and Supplementary Information.
- 18 -

EAST GEORGIA COLLEGE COMBINING STATEMENT OF CHANGES IN FUND BALANCES
CURRENT FUNDS - UNRESTRICTED YEAR ENDED JUNE 30. 1994

EXHIBIT "F"

RESIDENT

AUXILIARY

STUDENT

INSTRUCTION ENTERPRISES ACTIVITIES

TOTAL

REVENUES AND OTHER ADDITIONS

Unrestricted Current Fund Revenues Adjustments
Prior Years' Expenditures/Accounts Payable

$2,624,610.50$ 31,733.61 $ 24,524.25$ 2,680,868.36

153.16

153.16

Total Revenues and Other Additions $2,624,763.66$ 31,733.61 $ 24,524.25$ 2,681,021.52

EXPENDITURES AND OTHER DEDUCTIONS

Educational and General Expenditures Auxiliary Enterprises Expenditures Remittances to the Board of Regents of the
University System of Georgia Prior Year's Unrestricted Fund Balance Surplus

$ 2,624,602.02 $
1,424.36

$ 19,364.88

28,058.68$ 2,652,660.70 19,364.88
1,424.36

Total Expenditures and Other Deductions

$ 2,626,026.38 $ 19,364.88 $ 28,058.68$ 2,673,449.94

TRANSFERS BETWEEN FUNDS

Nonmandatory Renewals and Replacements
Net Increase/(Decrease) for the Year
FUND BALANCES JULY 1, 1993

$ -7 ,671.47
-------------

$ -7 ,671.47
-------------

$ -1,262.72 $ 4,697.26 $ -3,534.43 $

-99.89

5,424.36

132,507.25

9,259.88

147,191.49

------------- ------------- ------------- -------------

FUND BALANCES JUNE 30, 1994

$

4,161.64$ 137,204.51 $

5,725.45$ 147,091.60

============= ============= ============= =============

See accompanying notes and Independent ~ccountant's Combined Report on Review of Financial Statements and Supplementary Information.
- 19 -

2o

EAST GEORGIA COLLEGE COMBINING STATEMENT OF CURRENT FUNDS REVENUES, EXPENDITURES,
AND OTHER CHANGES UNRESTRICTED
YEAR ENDED JUNE 30, 1994

EXHIBIT "G"

RESIDENT

AUXILIARY

STUDENT

INSTRUCTION
-------------

ENTERPRISES
-------------

--A-C-T-I-V-I-T-IE-S---

-----T-O-TA--L ----

REVENUES
--------

State Appropriations

$ 1,B57 ,017 .00

$ l ,B57 ,017 .00

Tuition and Fees

746,475.16

$ 24,444.00

770,919.16

Federal Grants and Contracts

3,463.43

3,463.43

Sales and Services of Educational Activities

3,042.85

3,042.85

Sales and Services of Auxiliary Enterprises

$ 21,394.27

21,394.27

Other Sources

14,612.06
-------------

10,339.34
-------------

80.25
-------------

25,031.65
-------------

Total Revenues

$--2-,6-2--4-,6--1-0-.5--0

$ 31,733.61
-------------

$ 24,524.25
-------------

$ 2,680,868.36
-------------

EXPENDITURES
------------

Educational and General Instruction Academic Support Student Services Institutional Support Operation and Maintenance of Plant
Scholarships and Fellowships Auxiliary Enterprises
Food Services Stores and Shops Other Service Units

$ 1,168,700.82 241,292.28 229,408.77 569,861.72 413,355.43 1,983.00

$ 1,168,700.82

241,292.28

$ 27,558.68 256,967.45

569,861.72

413,355.43

500.00

2,483.00

$ 4,074.60

4,074.60

15,057.34

15,057.34

-------------

232.94
-------------

-------------

--------2-3-2-.9--4

Total Expenditures

$ 2,624,602.02
-------------

$ 19,364.88
-------------

$ -----2-8-,0--5-8-.6--8

$ 2,672,025.58
-------------

OTHER TRANSFERS AND ADDITIONS/(DEDUCTIONS)

Transfers for Renewals and Replacements

Prior Period Adjustments (Net)

$

Remittances to the Board of Regents of the

University System of Georgia

Prior Year's Unrestricted Fund Balance

Surplus

$ 153 .16
-1,424.36

-7,671.47

$ -7 ,671.47 153.16
-1,424.36

Total Other Transfers and Additions/(Deductions)

$ -1,271.20 $ -7 ,671.47

$ -8,942.67

Net Increase/(Decrease) in Fund Balances

$ -1,262.72 $ 4,697.26$ -3,534.43 $

-99.89

============= ============= ============= =============

See accompanying notes and Independent Accountant's Combined Report on Review of Financial Statements and Supplementary Information.
- 21 -

EAST GEORGIA COLLEGE SCHEDULE OF REVENUES AND EXPENDITURES COMPARED TO BUDGET
RESIDENT INSTRUCTION YEAR ENDED JUNE 30. 1994

REVENUES
State Appropriations Other Revenues Retained

CURRENT FUNDS UNRESTRICTED RESTRICTED

PLANT FUNDS
RENEWALS AND UNEXPENDED REPLACEMENTS

$1,857,017.00 767,593.50$ 457,292.22$

6,310.16 $

0.00

$2,624,610.50$ 457,292.22 $

6,310.16$

0.00

EXPENDITURES
Personal Services: Education, General and Departmental Services
Operating Expenses: Education, General and Departmental Services Sponsored Operations
Capital Outlay

$ 2,096,793.85

527,808.17 $

457,292.22 $

6,310.16 $

650.92

$ 2,624,602.02 $ 457,292.22 $

6,310.16$

650.92

Excess of Revenues over Expenditures

$

8.48 $

0.00 $

0.00 $

-650.92

============= ============= ============= =============

(1) To eliminate tuition waivers not budgeted and to reclassify prior year reserves budgeted as revenues.

See accompanying notes and Independent Accountant's Combined Report on Review of Financial Statements and Supplementary Information.
- 22 -

SCHEDULE "l"

TOTAL

ADJUSTMENTS

TOTAL

(1)

(Budget Basis)

BUDGET

VARIANCE FAVORABLE (UNFAVORABLE)

$1,857,017.00

$ 1,857,017.00$ 1,857,017.00$

0.00

1,231,195.88 $ -1,332.08 1,229,863.80 1,278,504.00

-48,640.20

$ 3,088,212.88 $ -1,332.08 $ 3,086,880.80$ 3,135,521.00$ -48,640.20
------------- ------------- -------------- ============= -------------

$ 2,096,793.85

$ 2,096,793.85 $ 2,118,582.00 $ 21,788.15

527,808.17 $ -1,983.00

525,825.17

542,588.00

16,762.83

457,292.22

457,292.22

469,301.00

12,008.78

6,961.08

6,961.08

5,050.00

-1, 911. 08

------------- ------------- -------------- ------------- -------------

$ 3,088,855.32 $ -1,983.00 $ 3,086,872.32 $3,135,521.00$ 48,648.68
------------- ------------- -------------- ============= -------------

$

-642.44 $

650.92 $

8.48

$

8.48

- 23 -

EAST GEORGIA COLLEGE SCHEDULE OF REVENUES AND EXPENDITURES COMPARED TO BUDGET
. LOTTERY FOR EDUCATION YEAR ENDED JUNE 30, 1994

SCHEDULE 211 11

REVENUES State Appropriations
EXPENDITURES Distant Learning - Satellite Dishes
Excess of Revenues over Expenditures

PLANT FUNDS ------------UNEXPENDED

BUDGET

VARIANCE FAVORABLE (UNFAVORABLE)

$

6,500.00 $

6,500.00$

0.00

$

6,500.00 $

6,500.00 $

0.00

------------- ============= -------------

$

0.00

$

0.00

=============

See accompanying notes and Independent Accountant's Combined Report on Review of Financial Statements and Supplementary Information.
- 24 -

EAST GEORGIA COLLEGE SCHEDULE OF OPERATIONS
ENDOWMENT FUNDS YEAR ENDED JUNE 30, 1994

SCHEDULE "3"

FUND
East Georgia College Faculty Scholarship Fund
Smith, George L., II, Scholarship Fund

FUND BALANCE

FUND BALANCE

JULY 1, 1993

ADDITIONS

DEDUCTIONS JUNE 30, 1994

------------- ------------- ------------- -------------

$ 11,730.89 $

0.00 $

0.00 $ 11,730.89

7,034.26

7,034.26

------------- ------------- ------------- -------------

$ 18,765.15 $

0.00 $

0.00 $ 18,765.15

============= ============= ============= =============

See accompanying notes and Independent Accountant's Combined Report on Review of Financial Statements and Supplementary Information.
- 25 -

EAST GEORGIA COLLEGE SCHEDULE OF CASH RECEIPTS AND DISBURSEMENTS
AGENCY FUNDS YEAR ENDED JUNE 30. 1994

SCHEDULE 411 11

FUND PAYROLL DEDUCTIONS

BALANCE JULY 1, 1993

RECEIPTS

BALANCE DISBURSEMENTS JUNE 30, 1994
-.... ---- .-----

F. I .C.A. Federal Income Tax State Income Tax Retirement Group Insurance Tax Deferred Annuities U. S. Savings Bonds Garnishments Georgia Defined Contribution Plan State Charitable Contribution Program East Georgia College Foundation

$ 109,773.60 $ 109,773.60

166,916.81

166,916.81

61,133.54

61,133.54

87,417.36

87,417.36

$ 3,896.62

62,409.90

61,989.95 $

4,316.57

24,620.00

24,620.00

3,000.00

3,000.00

9,395.11

9,278.32

116.79

2,641.78

2,641.78

96.00

592.00

618.00

70.00

609.00

609.00

$

4,601.62 $ 527,900.10$ 527,998.36$

4,503.36

EMPLOYER'S CONTRIBUTIONS

F.I.C.A. Retirement Group Insurance

$ 109,773.60 $ 109,773.60

162,207.33

162,207.33

$ 10,700.59

196,173.05

197,550.69 $

9,322.95

$ 10,700.59 $ 468,153.98$ 469,531.62 $

9,322.95

OTHER FUNDS

AAU Administrative Allowance Baptist Student Union Continuing Education Fees Department of Education Cash Account Earth Awareness
East Georgia College Foundation East Georgia College Foundation
Faculty Development East Georgia College Foundation -
Mill Creek Emanuel County Fair Association Gamma Beta Phi Group Insurance Premiums - Direct Retirement Activity Fund Sapelo Island Scholarships
Regents' Scholarship Fund Other Scholarships (List on File) Student Deposits Student Professional Association of Georgia Educators Swainsboro Garden Club Nature Trail Topography Map Account

$

568.10 $

455.04 $

2,560.00

2,560.00

$

380.71

300.00

27.98

318.11

155.50

397,348.00

397,348.00

30.14

4.00

-40.34

7,524.69

6,962.21

1,200.00

769.60

19 .10 19.30
305.38 124.55 -371.87

7,877.15 650.00
2,240.00

19.10
79.78 7,635.55
278.13 2,240.00

54.00

1,000.00
16,963.00 2,056.82

1,000.00
16,717.00 1,968.82

-9 .16 788.40
26.00

467.00 100.00

434.38 26.00

113.06 652.73 473.61
26 .14 522.14 430.40
19.30 225.60 366 .15
300.00 88.00 23.46
888.40

$

1,614.18 $ 441,040.40 $ 438,525.59 $

4,128.99

$ 16,916.39 $1,437,094.48$ 1,436,055.57 $ 17,955.30
============= ============= ============= =============
See accompanying notes and Independent Accountant's Combined Report on Review of Financial Statements and Supplementary Information.
- 26 -

EAST GEORGIA COLLEGE CASH AND CASH EQUIVALENTS
JUNE 30 1 1994

SCHEDULE "5"

INTEREST BEARING ACCOUNTS
Citizens Bank of Swainsboro, Swainsboro, Georgia
Passbook Savings Account (3.50%)
Spivey State Bank, Swainsboro, Georgia
Certificates of Deposit (3.50%-3.60%) N.O.W. Account (3.04%) Passbook Savings Accounts (3.00%)
OTHER
Cash on Hand Petty Cash

$

228.34

$ 126,950.00 174,866.23 3,592.77

305,409.00$ 305,637.34

250.00 $ 305,887.34

See accompanying notes and Independent Accountant's Combined Report on Review of Financial Statements and Supplementary Information.
- 27 -

EAST GEORGIA COLLEGE ACCOUNTS RECEIVABLE
JUNE 30. 1994

SCHEDULE "6"

CURRENT FUNDS

PLANT FUNDS

LOAN

UNRESTRICTED RESTRICTED

FUND

UNEXPENDED

TOTAL

Federal Grants and Contracts Research and Instruction
Other Georgia State Financing and Investment Coomission Student Accounts Student Notes Vendor Credit Memos Other

$ 1,243.00

$ 1,243.00

$ 3,843.23
1,995.94 69.88

$ 59,472.66 $ 1,714.00

59,472.66 3,843.23 1,714.00 1,995.94
69.88

$ 5,909.05$ 1,243.00$ 1,714.00$ 59,472.66$ 68,338.71
============ ============= ============= ============ =============

See accanpanying notes and Independent Accountant's Canbined Report on Review of Financial Statements and Supplementary Infonnation.
- 28 -

EAST GEORGIA COLLEGE CHANGES IN INVESTMENT IN PLANT
YEAR ENOEO JUNE 30. 1994

SCHEDULE "7"

Land Buildings I~rovements Other Than Buildings Equipment Library Books and Collections

ADDITIONS
-------------------------------------------
GEORGIA STATE
CURRENT FUNDS PLANT FUNDS FINANCING AND
BALANCE ------------- ------------- INVESTMENT BALANCE
JULY 1, 1993 UNRESTRICTED UNEXPENDED COMMISSION JUNE 30, 1994
------------- ------------- ------------- ------------- -------------

$ 152,859.45

$ 152,859.45

2,121,516.48

2,121,516.48

717,151.03

$ 81,203.66 798,354.69

666,305.84 $ 46,619.65$ 10,397.16

723,322.65

845,390.50

47,850.53

893,241.03

------------- ------------- ------------- ------------- -------------

$4,503,223.30$ 94,470.18$ 10,397.16$ 81,203.66$ 4,689,294.30
============= ============= ============= ============ ============

See accanpanying notes and Independent Accountant's Canbined Report on Review of Financial Statements and Supplementary Information.
- 29 -

EAST GEORGIA COLLEGE SCHEDULE OF FUND BALANCES CURRENT FUNDS AND PLANT FUNDS
JUNE 30, 1994

NET INVESTMENT IN PLANT
Investment in Plant Facilities
RESTRICTED
Designated for Subsequent Years' Expenditures
UNRESTRICTED
Designated For Emanuel County Construction Fund For Inventory Reserve For Renewals and Replacements Reserve For Subsequent Years' Expenditures
Undesignated Surplus Regular Lottery for Education

RESIDENT INSTRUCTION

CURRENT FUNDS

UNRESTRICTED

AUXILIARY

STUDENT

ENTERPRISES ACTIVITIES

$ 3,000.00$ 50,965.02 86,239.49 $ 5,725.45
1,161.64 $ 4,161.64$ 137,204.51 $ 5,725.45 $ 4,161.64 $ 137,204.51 $ 5,725.45

See accompanying notes and Independent Accountant's Combined Report on Review of Financial Statements and Supplementary Information.
- 30 -

SCHEDULE "8"

RESTRICTED

PLANT FUNDS

UNEXPENDED

REGULAR

LOTTERY FDR RENEWALS AND EDUCATION REPLACEMENTS

INVESTMENT IN PLANT

TOTAL

$4,689,294.30$ 4,689,294.30

$ 41,931.16

$ 41,931.16

$ 2,203.60

$ 29,028.65

$

2,203.60

53,965.02

29,028.65

91,964.94

0.00 $

$

2,203.60$

0.00 0.00 $ 29,028.65

1,161.64 0.00
$ 178,323.85

$ 41,931.16 $

2,203.60$

0.00 $ 29,028.65$ 4,689,294.30$ 4,909,549.31

============= ------------- -=========--- ------==-==== ======------- -============

- 31 -

EAST GEORGIA COLLEGE SCHEDULE OF REVENUES
CURRENT FUNDS YEAR ENDED JUNE 30. 1994

SCHEDULE "9"

State Appropriations A11 otments fran the Board of Regents of the University System of Georgia Regular
Other Revenues Retained Tuition and Fees Matriculation Other
Federal Grants and Contracts Research and Instruction Student Aid Contract Overhead

UNRESTRICTED

RESTRICTED

------------------------------------------------------ ------------

RESIDENT AUXILIARY

STUDENT

RESIDENT

INSTRUCTION ENTERPRISES ACTIVITIES

TOTAL

INSTRUCTION

TOTAL

------------ ------------ ------------ ------------ ------------ ------------

$1,857,017.00
------------
$ 745,845.16 630.00
3,463.43

$1,857,017.00
------------

$1,857,017.00
------------

$ 745,845.16 $ 24,444.00 25,074.00

$ 745,845.16 25,074.00

.$ 7,940.57
364,180.87
3,463.43

7,940.57 364,180.87
3,463.43

State Grants and Contracts Student Aid

53,181.60 53,181.60

Private Gifts, Grants, and Contracts Research and Instruction Student Aid

11,015.18 20,324.00

11,015.18 20,324.00

Endowment Incane Student Aid

650.00

650.00

Sales and Services of Educational Activities

3,042.85

3,042.85

3,042.85

Sales and Services of Auxiliary Enterprises

$ 21,394.27

21,394.27

21,394.27

Other Sources Extension and Public Service Graduation Fees Interest Earned Rents Salvage Sales Other

9,072.67

9,072.67

9,072.67

1,730.00

1,730.00

1,730.00

2,921.23

2,921.23

2,921.23

200.00

200.00

200.00

5,083.72

5,083.72

5,083.72

5,539.39

404.39

80.25

6,024.03

6,024.03

------------ ------------ ------------ ------------ ------------ ------------

$ 767,593.50$ 31,733.61 $ 24,524.25$ 823,851.36$ 457,292.22 $1,281,143.58
------------ ------------ ------------ ------------ ------------ ------------

$2,624,610.50$ 31,733.61 $ 24,524.25 $2,680,868.36$ 457,292.22 $3,138,160.58
============ ========== ============ ========== ========= ===========
See accanpanying notes and Independent Accountant's Canbined Report on Review of Financial Statements and Supplementary Infonnation.
- 32 -

EAST GEORGIA COLLEGE SCHEDULE OF EXPENDITURES BY OBJECT
CURRENT FUNDS YEAR ENDED JUNE 30. 1994

SCHEDULE "10"

UNRESTRICTED

RESTRICTED

------------------------------------------------------ ------------

RESIDENT AUXILIARY

STUDENT

RESIDENT

INSTRUCTION ENTERPRISES ACTIVITIES

TOTAL

INSTRUCTION

TOTAL

------------ ------------ ------------ ------------ ------------ -------------

PERSONAL SERVICES
-----------------

Salaries and Wages

$1,576,457.79 $ 12,077.28

Eq,loyer's Contributions for:

F.I.C.A.

109,048.60

725.00

Group Insurance

195,997.28

688.07

Retirement

161,062.18

1,145.15

Liability Insurance

7,685.00

Uneq,lo.i,ment Colr4:>ensation

Insurance

1,539.00

Workers' Coq,ensation Insurance 45,004.00

------------ ------------

$1,588,535.07
109,773.60 196,685.35 162,207.33
7,685.00
1,539.00 45,004.00
------------

$1,588,535.07
109,773.60 196,685.35 162,207.33
7,685.00
1,539.00 45,004.00
-------------

$2,096,793.85$ 14,635.50
------------ ------------

$2,111,429.35
------------

$ 2,111,429.35
-------------

OPERATING EXPENSES
------------------

Travel Motor Vehicle Expenses
Supplies and Materials Repairs and Maintenance
Utilities Rents (Other than Real Estate) Insurance and Bonding Tuition and Scholarships
College Work-Study Program Scholarships, Fellowships,
Prizes, Awards and Other Other Operating Expenses Publications and Printing Equipment Purchases
Non-Inventory Computer Charges
Software TelecCJTlll.lnications
Per Diem, Fees and Contracts Per Diem and Fees
Contracts Equipment Purchases
Inventory

$ 18,109.32 9,601.20 92,068.04 $ 31,272.15
141,346.21 4,628.76 6,847.65

2,552.82 $ 572.70

$ 3,446.37
205.00

18,109.32 9,601.20 98,067.23 $ 31,844.85 141,346.21 4,833.76 6,847.65

$ 2,083.18
114.00

18,109.32 9,601.20
100,150.41 31,844.85 141,346.21 4,947.76 6,847.65

2,646.86

2,646.86

7,940.57

10,587.43

1,983.00 34,802.32
11,138.08

562.94

500.00 11,985.04 10,167.27

2,483.00 47,350.30 21,305.35

438,336.47 3,323.00

440,819.47 50,673.30 21,305.35

40,712.35 150.00
2,351.24 25,809.74

462.04 578.88

41,174.39
150.00 2,351.24 26,388.62

41,174.39
150.00 2,351.24 26,388.62

9,571.07 300.00

1,755.00

11,326.07 300.00

5,495.00

16,821.07 300.00

94,470.18

94,470.18

94,470.18

------------ ------------ ------------ ------------ ------------ -------------

$ 527,808.17 $ 4,729.38$ 28,058.68$ 560,596.23 $ 457,292.22 $1,017,888.45
------------ ------------ ------------ ------------ ------------ -------------

$2,624,602.02 $ 19,364.88 $ 28,058.68 $2,672,025.58$ 457,292.22 $ 3,129,317.80
=========== =========== ============ ============ ============ ============

See accompanying notes and Independent Accountant's Combined Report on Review of Financial Statements and Supplementary Information.
- 33 -

EAST GEORGIA COLLEGE

SCHEDULE OF EXPENDITURES BY OBJECT

.

PLANT FUNDS

YEAR ENDED JUNE 30. 1994

SCHEDULE "11"

CAPITAL OUTLAY
Supplies and Materials Equipment Purchases
Inventory
OTHER
DISTANT LEARNING - SATELLITE DISHES Other Costs Supplies and Materials Equipment Purchases Non-Inventory Equipment Purchases Inventory

UNEXPENDED

RENEWALS AND

---------------------------- REPLACEMENTS

LOTTERY FOR -------------

REGULAR

EDUCATION

AUXILIARY

TOTAL

$

6,310.16

-------------

$

6,310.16

-------------

$

650.92 $

650.92

6,310.16
------------- -------------

$

650.92 $

6,961.08

------------- -------------

$

1,769.60

643.40

4,087.00
-------------

$

6,500.00

-------------

$

1,769.60

643.40

4,087.00
-------------

$

6,500.00

-------------

$

6,310.16$

6,500.00 $

650.92 $ 13,461.08

See accompanying notes and Independent Accountant's Combined Report on Review of Financial Statements and Supplementary Information.
- 34 -

SECTION II FINDINGS AND IMPROPER OR QUESTIONED COSTS

EAST GEORGIA COLLEGE SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS
YEAR ENDED JUNE 30, 1994
CURRENT YEAR
BUDGET PREPARATION/EXECUTION Overexpenditure ofBudget - Resident Instruction Financial Statements
The total approved budget for Resident Instruction ofEast Georgia College provided for expenditures totaling $3,135,521.00. A comparison of anticipated revenues and budgeted expenditures to actual revenues and expenditures is summarized on Schedule "I" of this report. This comparison indicates that actual expenditures for Capital Outlay exceeded budgeted expenditures by $1,911.08.