Audit report, City of Vidalia Board of Education, Toombs County, Georgia, year ended June 30, 1995

GA ASOO
,RI E.33
V3 /19 4 - q5
STATE OF GEORGIA DEPARTMENT OF AUDITS
254 WASHINGTON STREET ATLANTA. GEORGIA 30334

AUDIT REPORT CITY OF VIDALIA BOARD OF EDUCATION
TOOMBS COUNTY, GEORGIA YEAR ENDED JUNE 30, 1995

CITY OF VIDALIA BOARD OF EDUCATION - TOOMBS COUNTY - TABLE OF CONTENTS -

Page

SECTION I

FINANCIAL

INDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE

EXHIBITS

GENERAL PURPOSE FINANCIAL STATEMENTS

COMBINED STATEMENTS - OVERVIEW

A

COMBINED BALANCE SHEET

ALLFUNDTYPESANDACCOUNTGROUP

2

B

COMBINED STATEMENT OF REVENUES, EXPENDITURES AND

CHANGES IN FUND BALANCES

ALL GOVERNMENTAL FUND TYPES

AND EXPENDABLE TRUST FUND

4

C

COMBINED STATEMENT OF REVENUES, EXPENDITURES AND

CHANGES IN FUND BALANCES - BUDGET AND ACTUAL

(NON-GAAP BASIS)

GENERAL AND SPECIAL REVENUE FUNDS

5

D

STATEMENT OF REVENUES, EXPENSES AND

CHANGES IN FUND BALANCES

FIDUCIARY FUND TYPE - NONEXPENDABLE TRUST FUND

6

E

STATEMENT OF CASH FLOWS

FIDUCIARY FUND TYPE - NONEXPENDABLE TRUST FUND

7

F NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

8

ADDITIONAL FINANCIAL INFORMATION

COMBINING STATEMENTS

SPECIAL REVENUE FUND

G

COMBINING BALANCE SHEET

22

H

COMBINING STATEMENT OF REVENUES, EXPENDITURES

AND CHANGES IN FUND BALANCES

24

CAPITAL PROJECTS FUND

I

COMBINING BALANCE SHEET

26

J

COMBINING STATEMENT OF REVENUES, EXPENDITURES AND

CHANGES IN FUND BALANCES

27

FIDUCIARY FUND TYPE

K

COMBINING BALANCE SHEET

28

CITY OF VIDALIA BOARD OF EDUCATION - TOOMBS COUNTY - TABLE OF CONTENTS -

SECTION I

FINANCIAL

ADDITIONAL FINANCIAL INFORMATION

SCHEDULES

1 SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE

29

2 CASH AND CASH EQUIVALENTS

31

3 INVESTMENTS

32

4 ACCOUNTS RECEIVABLE

33

5 DEBT SERVICE REQUIREMENTS TO MATURITY

34

SCHEDULE OF REVENUE

6

STATE

35

7

LOCAL AND OTHER

36

SCHEDULE OF EXPENDITURES BY OBJECT

8

GOVERNMENTAL FUND TYPES

37

9

LOTTERY PROGRAMS

38

ANALYSIS OF MINIMUM EXPENDITURE REQUIREMENTS

GENERAL FUND- QUALITY BASIC EDUCATION PROGRAMS

10

OVERALL

39

11

BY PROGRAM

40

12 SCHEDULE OF TRAVEL OF BOARD MEMBERS

42

SECTION II
COMPLIANCE
COMPLIANCE REPORT BASED ON AN AUDIT OF THE FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS
SINGLE AUDIT REPORT ON COMPLIANCE WITH THE GENERAL REQUIREMENTS APPLICABLE TO FEDERAL FINANCIAL ASSISTANCE PROGRAMS
SINGLE AUDIT OPINION ON COMPLIANCE WITH SPECIFIC REQUIREMENTS APPLICABLE TO MAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAMS
SINGLE AUDIT REPORT ON COMPLIANCE WITH SPECIFIC REQUIREMENTS APPLICABLE TO NONMAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAM TRANSACTIONS

CITY OF VIDALIA BOARD OF EDUCATION - TOOMBS COUNTY - TABLE OF CONTENTS -
SECTION III INTERNAL CONTROL REPORT ON INTERNAL CONTROL STRUCTURE IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS SINGLE AUDIT REPORT ON THE INTERNAL CONTROL STRUCTURE USED IN ADMINISTERING FEDERAL FINANCIAL ASSISTANCE PROGRAMS
SECTION IV FINDINGS AND IMPROPER OR QUESTIONED COSTS SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS

SECTION I FINANCIAL

CLAUDE L. VICKERS
STATE AUDITOR
(404) 656-2174

DEPARTMENT OF AUDITS AND ACCOUNTS
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400
March 15, 1996

Honorable Zell Miller, Governor Members of the General Assembly Members of the State Board ofEducation
and Superintendent and Members ofthe City of Vidalia Board ofEducation
INDEPENDENT AUDITOR'S COMBINED REPORTON GENERAL PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE
Ladies and Gentlemen:
We have audited the general purpose financial statements (Exhibits A through F) of the City of Vidalia Board of Education, as of and for the year ended June 30, 1995, as listed in the table of contents. These financial statemen~s are the responsibility of the Board's management. Our responsibility is to express an opinion on these financial statements based on our audit.
Except as discussed in the following paragraph, we conducted our audit in accordance with generally accepted auditing standards, Government Auditing Standards, issued by the Comptroller General of the United States, and the provisions of the Office of Management and Budget Circular A-128, "Audits of State and Local Governments". Those standards and 0MB Circular A-128 require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion.
We did not observe the taking of either the Federal donated commodities inventory or purchased foods inventory at June 30, 1995, nor could we satisfy ourselves as to the accuracy of the amounts stated as inventories through alternative procedures.
As described in the notes to the general purpose financial statements, the Board's financial statements have been prepared using certain accounting practices and policies which, in our opinion, vary in some respects from generally accepted accounting principles. These variances are described as follows:
95ARL-13*

* The general purpose financial statements of the Board did not contain a General Fixed Assets Account Group to account for property and equipment owned by the Board which should be included to conform to generally accepted accounting principles.
* School activity accounts maintained at the individual schools are not included in the general purpose financial statements. To conform to generally accepted accounting principles, these accounts should be included in the general purpose financial statements.
* The Board did not recognize as expenditures, in the year ended June 30, 1995, a portion of salaries and the corresponding employer's cost of related benefits earned for contractual services completed prior to June 30, 1995. Also funds received, subsequent to June 30, 1995, from the Georgia Department ofEducation for the State's share of these unrecorded salaries and related benefits were not recorded as revenue in the year under review. Conversely, the similar expenditures and related revenues for contractual services completed prior to June 30, 1994, were improperly recorded in the year ended June 30, 1995. To conform to generally accepted accounting principles, revenues should be recorded when available and measurable and expenditures should be recorded when incurred, rather than when funds are received or disbursed.
The aggregate effects on the general purpose financial statements of these variances or omissions have not been determined, but are believed to be material.
In our opinion, except for the effects of such adjustments, if any, on the Special Revenue Fund, as might have been determined to be necessary had we been able to satisfy ourselves as to the accuracy of the food service inventories as discussed in the third paragraph, and except for the effects on the general purpose financial statements of the matters referred to in the preceding paragraph, the general purpose financial statements present fairly, in all material respects, the financial position of the City of Vidalia Board of Education as of June 30, 1995, and the results ofits operations and the cash flows of its nonexpendable trust fund for the year then ended, in conformity with generally accepted accounting principles. In accordance with Government Auditing Standards, we have also issued a report dated March 15, 1996, on our consideration of the Board's internal control structure and a report dated March 15, 1996, on its compliance with laws and regulations.
Our audit was conducted for the purpose of forming an opinion on the general purpose financial statements ofthe City of Vidalia Board of Education taken as a whole. The combining statements (Exhibits G through K) and the financial schedules (Schedules I through 12 which includes the Schedule of Federal Financial Assistance) are presented for purposes ofadditional analysis and are not a required part of the general purpose financial statements of the City of Vidalia Board of Education. Such information has been subjected to the auditing procedures applied in the audit ofthe general purpose financial statements and, in our opinion, except for the effect of adjustments, if any, on the Special Revenue Fund, as might have been determined to be necessary had we been able to satisfy ourselves as to the accuracy of the food service inventories as discussed in the third paragraph, and except for the effects of the matters referred to in the fourth paragraph, such information is fairly presented in all material respects in relation to the general purpose financial statements taken as a whole.
95ARL-13*

A copy ofthis report has been filed as a pennanent record in the office of the State Auditor and made available to the press of the State, as provided for by Official Code of Georgia Annotated Section 50-6-24.
Respectfully submitted,

CLV:cm 95ARL-13*

.~
Claude L. Vickers State Auditor

CITY OF VIDALIA BOARD OF EDUCATION - TOOMBS COUNTY - 1-

CITY OF VIDALIA BOARD OF EDUCATION-TOOMBS COUNTY COMBINED BALANCE SHEET
ALL FUND TYPES AND ACCOUNT GROUP JUNE 30, 1995

ASSETS
Cash and Cash Equivalents
Investments
Accounts Receivable
Inventories Food Donated Commodities Purchased Food
Amount Available in Debt Service Fund
Amount to be Provided in Future Years
For Payment of: Bond Debt Capital Lease Agreements
Total Assets
LIABILITIES AND FUND EQUITY
LIABILITIES
Accounts Payable Salaries Payable Expired Grant Balances Payable Contracts Payable Capital Lease Agreements General Obligation Bonds Payable
Total Liabilities
FUND EQUITY
Fund Balances Reserved For Debt Service For Endowment Corpus For Inventories Food Donated Commodities Purchased Food For Purposes of Bond Issue
Unreserved Undesignated
Total Fund Equity
Total Liabilities and Fund Equity

GENERAL FUND

GOVERNMENTAL FUND TYPES

SPECIAL

CAPITAL

REVENUE

PROJECTS

FUND

FUND

$

843,212.84 $

193,588.74 $ 3,009,294.35 $

908,086.50

686,809.70

55,465.55

36,945.47

DEBT SERVICE
FUND
9,488.47

25,837.88 4,151.18

$ 1,530,022.54 $

279,043.35 $ 3,954,326.32 $

9 488.47

$

1,514.40 $

18,832.13

80,348.22

$

1 514.40 $

991180.35

$

$
$ $ 1,528,508.14 $ 1,528,508.14 $

25,837.88 4,151.18 $
29,989.06 $
1491873.94
179,863.00 $

31954,326.32 3,954,326.32 $
0.00 31954,326.32 $

$ 1,530,022.54 $

279,043.35 $ 3,954,326.32 $

9,488.47
9,488.47 0.00
9488.47 9,488.47

The notes to the general purpose financial statements are an integral part of this statement. -2-

EXHIBIT"A"

FIDUCIARY FUND TYPE TRUST FUND

$

1,240.00

52,500.00

50.00

ACCOUNT GROUP GENERAL
LONG-TERM DEBT

TOTALS

{Memorandum Onl~}

JUNE 3011995

JUNE 30, 1994

$ 4,056,824.40 $

387,561.21

960,586.50

52,500.00

779,270.72

184,168.11

25,837.88 4,151.18

19,187.34 3,382.45

$

9,488.47

9,488.47

4,040,511.53

4,040,511.53

253,223.94

$

53,790.00 $

4,050,000.00 $ 9,876,670.68" $

900,023.05

$

20,346.53 $

16,576.77

80,348.22

81,631.86

183.79

24,813.00

253,223.94

$

410501000.00

410501000.00

$

4,0501000.00 $ 411501694.75 $

376,429.36

$

52,500.00

$

52,500.00

1,290.00

$

53 790.00

$

9,488.47

52,500.00 $

25,837.88 4,151.18
319541326.32
$ 4,046,303.85 $
11679,672.08
$ 517251975.93 $

52,500.00
19,187.34 3,382.45
75,069.79 448,523.90 5231593.69

$

53,790.00 $

4,050,000.00 $ 9,876,670.68 $

900,023.05

- 3-

CITY OF VIDALIA BOARD OF EDUCATION - TOOMBS COUNTY
COMBINED STATEMENT OF REVENUES EXPENDITURES AND CHANGES IN FUND BALANCES
ALL GOVERNMENTAL FUND TYPES
YEAR ENDED JUNE 30 1995

EXHIBIT"B"

GENERAL FUND

SPECIAL REVENUE
FUND

CAPITAL PROJECTS
FUND

R~N!JE
State Funds Federal Funds Local and Other Funds
TOlal R8118nues

s 7,427,878.49 $
64,473.00 3,214,100.75
s 10,706,452.24 S

237,653.54 1,107,910.89
359,012.60 $
1,704,577.03 $

26316.13 S 26316.13 S

EXPENDITURES

Current Instruction SupportServices Pupil Services lmprowment d Instructional Services Educational Media Services General Administration School Administration Business Administration Maintenance and Operation of Plant Student Transportation Services Other Support Services Food Services Operation Community Services Operation Other Operations of Non-Instructional Services
capital Outlay Debt Service
Principal Interest

$ 6,281,935.86 $
292,478.51 144,061.04 273,332.41 156,882.41 655,988.44 178,533.69 801,362.47 179,351.27
9,066.50
39,460.72 186,173.41
253,223.94 16979.25

635,153.81
3,038.15 39,044.46 24,750.23 40,449.74
316.40 $
167.09 1,374.02
860,366.47 106,204.80

121,989.81
46.00 $

Total Expenditures Excess of R8118nues 0\19r (under) Expenditures

$ 9,468,829.92 $ 1710865.17 $

$ 1,237,622.32 $

-6 288.14 $

122,035.81 $ -95 719.68 $

OTHER FINANCING SOURCES (USES)

Accrued Interest on Bonds Sold Proceeds from General Obligation Bonds
Par Value capital Leases Operating Transfers In Operating Transfers Out

$

-46.00

$ $ 4,050,000.00
46.00

TOia! Other Financing Sources (Uses)

$

-46.00

$ 4,050,046.00 $

Excess d R8118nues and Other Financing Sources 0\19r (under) Expenditures and Other Financing Uses $

1,237,576.32 $

-6,288.14 $ 3,954,326.32 $

FUND BALANCE JULY 1

290,931.82

178,731.87

0.00

Food Inventory - Net Change in Period Donated Commodities Purchased Food

6,650.54 768.73

DEBT SERVICE
FUND

TOTALS

(Memorandum Onl~l YEAR ENDED

JUNE 30, 1995

JUNE 30, 1994

$ 39.25 39.25 $

7,665,532.03 $ 1,172,383.89 3,599,468.73
12,437,384.65 $

7,306,925.51 1,247,665.05 2,670,164.37
11,224,754.93

$
0.00 0.00 $ 39.25 $

6,917,089.67 $
295,516.66 183,105.50 298,082.64 197,332.15 656,304.84 300,523.50 801,529.56 180,725.29
9,066.50 860,366.47 145,665.52 186,173.41
46.00
253,223.94 16 979.25
11,301,730.90 $
1,135,653.75 $

6,806,145.20
313,565.71 237,420.61 298,320.58 214,605.46 688,522.87 164,398.52 761,930.20 386,727.30
9,167.00 815,647.80 125,534.14 183,020.36 685,953.45
317,346.06 11695.31
12,020,000.57
-795 245.64

9,449.22 $ 9449.22 $

9,449.22
4,050,000.00 $
46.00 -46.00
4,059,449.22 $

570,570.00 244,307.69 -244 307.69
570570.00

9,488.47 $ 0.00

5,195,102.97 $ 469,663.69

-224,675.64 671,769.54

6,650.54 768.73

19,187.34 3382.45

FUND BALANCE JUNE 30

$ 1,528,508.14 $

179863.00 $ 3,954,326.32 $

9488.47 $

5,672,185.93 $

469 663.69

The notes to the general purpose financial statements are an integral part of this statement -4-

CITY OF VIDALIA BOARD OF EDUCATION - TOOMBS COUNTY STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL - (NON-GAAP BASIS) GENERAL AND SPECIAL REVENUE FUNDS
YEAR ENDED JUNE 30, 1995

EXHIBIT"C"

REVENUES
State Funds Federal Funds Local and Other Funds
Total Revenues
EXPENDITURES
Current Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Administration School Administration Business Administration Maintenance and Operation of Plant Student Transportation Services Other Support Services Food Services Operation Enterprise Operations Community Services Operation Other Operations of Non-Instructional Services
Capital Outlay Debt Service
Total Expenditures
Excess of Revenues over (under) Expenditures
OTHER FINANCING SOURCES (USES)
Other Sources Other Uses
Total Other Financing Sources (Uses)
Excess of Revenues and Other Financing Sources over (under) Expenditures and Other Financing Uses
FUND BALANCE JULY 1, 1994

GENERAL FUND

ACTUAL

(BUDGET

BUDGET

BASIS}

$ 7,407,283.00 $ 7,427,878.49

70,000.00

64,473.00

2,756,737.00

3,214,100.75

$ 10,234,020.00 $ 10,706,452.24

$ 6,500,350.00 $ 6,281,935.86

304,762.00 145,766.00 274,649.00 183,542.00 674,442.00 257,965.00 879,900.00 261,810.00
9,067.00

292,478.51 144,061.04 273,332.41 156,882.41 655,988.44 178,533.69 801,362.47 179,351.27
9,066.50

45,787.00 82,280.00 90,298.00 26,000.00

39,460.72 186,173.41
270,203.19

$ 9,736,618.00 $ 9,468,829.92

$ 497,402.00 $ 1,237,622.32

$

28,500.00

-437,500.00 $

$ -409,000.00 $

-46.00 -46.00

$

88,402.00 $ 1,237,576.32

340,191.53

290,931.82

SPECIAL REVENUE FUND

ACTUAL

(BUDGET

BUDGET

BASIS}

$ 187,316.00 $ 237,653.54

1,086,562.00 1,107,910.89

352,470.00

359,012.60

$ 1,626,348.00 $ 1,704,577.03

$ 631,041.00 $ 635,153.81

3,447.00 7,860.00
41,990.00

3,038.15 39,044.46 24,750.23 40,449.74
316.40

300.00

167.09 1,374.02

974,695.00

860,366.47

106,204.80

$ 1,659,333.00 $ 1,710,865.17

$ -32,985.00 $

-6,288.14

$

18,600.00

-18,600.00

$

0.00

$ -32,985.00 $

-6,288.14

163,426.93

156,162.08

FUND BALANCE JUNE 30, 1995

$ 428,593.53 $ 1,528,508.14

$ 130,441.93 $ 149,873.94

The notes to the general purpose financial statements are an integral part of this statement. - 5-

CITY OF VIDALIA BOARD OF EDUCATION - TOOMBS COUNTY

EXHIBIT "D"

STATEMENT OF REVENUES, EXPENSES AND CHANGES IN FUND BALANCES

FIDUCIARY FUND TYPE - NONEXPENDABLE TRUST FUND

YEAR ENDED JUNE 30, 1995

OPERATING REVENUE None Recorded
OPERATING EXPENSE Current Scholarships Operating Income (Loss)
NONOPERATING REVENUE Dividends Earned Total Income (Loss)
FUND BALANCE JULY 1
FUND BALANCE JUNE 30

ENDOWMENT FUNDS SARAA.
MURCHISON SCHOLARSHIP
FUND

TOTALS {Memorandum Onll}
YEAR ENDED JUNE 30, 1995 JUNE 30, 1994

$

0.00 $

0.00 $

0.00

$

1,000.00 $

1,000.00 $

2,000.00

$

-1,000.00 $

-1,000.00 $

-2,000.00

860.00

860.00

1,080.00

$

-140.00 $

-140.00 $

-920.00

53,930.00

53,930.00

54,850.00

$

53,790.00 $

53,790.00 $

53,930.00

======

The notes to the general purpose financial statements are an integral part of this statement. -6 -

CITY OF VIDALIA BOARD OF EDUCATION - TOOMBS COUNTY STATEMENT OF CASH FLOWS
FIDUCIARY FUND TYPE - NONEXPENDABLE TRUST FUND YEAR ENDED JUNE 30, 1995

EXHIBIT"E"

Cash Flows from Operating Activities: Cash Paid for Scholarships
Net Cash Provided (Used) by Operating Activities
Cash Flows from Investing Activities: Dividends Received on Investments
Net Cash Provided by Investment Activities
Net Increase (Decrease) in Cash
Cash and Cash Equivalents - July 1

ENDOWMENT FUNDS SARAA.
MURCHISON SCHOLARSHIP
FUND

TOTALS {Memorandum Onlt}
YEAR ENDED JUNE 30, 1995 JUNE 30, 1994

$

-1,000.00 $

-1,000.00 $

-2,000.00

$

-1,000.00 $

-1,000.00 $

-2,000.00

$

1,080.00 $

1,080.00 $

810.00

$

1,080.00 $

1,080.00 $

810.00

$

80.00 $

80.00 $

-1,190.00

$

1,160.00 $

1,160.00 $

2,350.00

Cash and Cash Equivalents -June 30

$

1,240.00 $

1,240.00 $ ====1,=16=0.0=0

The notes to the general purpose financial statements are an integral part of this statement. -7-

CITY OF VIDALIA BOARD OF EDUCATION - TOOMBS COUNTY EXHIBIT "F" NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS
JUNE 30, 1995
Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
The City of Vidalia Board of Education (Board) was established under the laws of the State of Georgia and operates under the guidance of a school board elected by the voters and a Superintendent appointed by the Board. With the exception ofthe departures from generally accepted accounting principles disclosed in these notes, the financial statements of the Board have been prepared in conformity with generally accepted accounting principles as applied to government units. The Governmental Accounting Standards Board (GASB) is the accepted standard-setting body for establishing governmental accounting and financial reporting standards.
The more significant of the Board's accounting policies are described below.
REPORTING ENTITY
In evaluating how to define the government unit for financial reporting purposes, management has considered the criteria set forth in GASB Codification of Governmental Accounting and Financial Reporting Standards, Section 2100, "Defining the Financial Reporting Entity". The primary government consists of all the organizations that compose the legal entity of the City of Vidalia Board ofEducation.
Based upon the application of the above criteria, the City of Vidalia Board ofEducation is determined to be the lowest level of government exercising oversight responsibility and control over all activities related to public education in the City of Vidalia, Georgia. The Board is not included in any other governmental "reporting entity" as defined by GASB Codification of Governmental Accounting and Financial Reporting Standards.
Board members were elected by the public and have decision making authority, the power to designate management and the ability to significantly influence operations. The Board determines the millage rate at which school taxes are levied and may incur bonded indebtedness with voter approval.
FUND ACCOUNTING
The Board uses funds and an account group to report on its financial position and the results of its operations. Fund accounting is designed to demonstrate legal compliance and to aid financial management by segregating transactions related to certain governmental functions or activities.
A fund is a separate accounting entity with a self-balancing set of accounts. An account group is a financial reporting device designed to provide accountability for certain assets and liabilities that are not recorded in the funds because they do not directly affect expendable available financial resources.
General Fixed Assets are recorded as expenditures in the various funds at the time of purchase. A General Fixed Assets Account Group is not presently maintained by the Board. To conform to generally accepted accounting principles, a General Fixed Assets Account Group should be maintained for reporting the cost of assets acquired by governmental fund types.
- 8-

CITY OF VIDALIA BOARD OF EDUCATION - TOOMBS COUNTY EXHIBIT "F" NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS
JUNE 30, 1995
Note I: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
Although "school activity accounts" are maintained at the individual schools, neither the assets, liabilities and fund equity, nor the revenues, expenditures and changes in fund balances of these accounts are reflected in these financial statements. To conform to generally accepted accounting principles, these accounts should be recorded in the general purpose financial statements.
The general purpose financial statements account for all State, Federal, Local and Other Funds under control ofthe Board, in compliance with generally accepted accounting principles applicable to governmental units, unless otherwise disclosed in these notes. Funds and the account group presented in this report are as follows:
GOVERNMENTAL FUND TYPES - are used to account for all or most of a Board's general activities. Governmental Fund Types include:
GENERAL FUND - the fund used to account for all financial resources of the Board except those required to be accounted for in another fund. These transactions relate to resources obtained and used for services provided by a board of education.
SPECIAL REVENUE FUND - the fund used to account for the proceeds of specific revenue sources (other than for major capital projects) that are legally restricted to expenditures for specified purposes. These funds are primarily received from the Georgia Department of Education and from the Federal government to accomplish specific objectives and are required to be accounted for separately. Also included are proceeds received from State, Federal, Local and Other sources for operations of the school food services fund. This fund could be accounted for as an enterprise fund; however, the Board chooses not to provide for depreciation, but to maintain the fund on a modified accrual basis and to report the fund as a special revenue fund under governmental fund types, which is acceptable under generally accepted accounting principles for governmental entities.
CAPITAL PROJECTS FUND - the fund used to account for financial resources to be used for the acquisition or construction of major capital facilities.
DEBT SERVICE FUND - the fund used to account for the accumulation ofresources for, and the payment of, general long-term principal, interest and paying agent fees.
FIDUCIARY FUND TYPE- the trust fund used to account for assets held by a government unit in a trustee capacity for individuals, private organizations, other government units and/or other funds. This fund includes:
NONEXPENDABLETRUSTFUND Sara A. Murchison Scholarship Fund - the fund used to account for an endowment of which the corpus is to be invested and preserved intact with the resultant income to be used to provide college scholarships to Vidalia City High School Seniors.
- 9-

CITY OF VIDALIA BOARD OF EDUCATION - TOOMBS COUNTY EXHIBIT "F" NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS
JUNE 30, 1995
Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
ACCOUNT GROUP
GENERAL LONG-TERM DEBT ACCOUNT GROUP - used to account for general obligation bonds outstanding.
BASIS OF ACCOUNTING
The accounting and financial reporting treatment applied to a fund is determined by its measurement focus. All governmental funds are accounted for using a current financial resources measurement focus. With this measurement focus, only current assets and current liabilities generally are included on the balance sheet. Operating statements of these funds present increases (i.e., revenues and other financing sources) and decreases (i.e., expenditures and other financing uses) i11 net current assets. Their reported fund balance is considered a measure of available spendable resources.
Liabilities which are expected to be financed from available spendable resources are reported as liabilities in the governmental funds. Other liabilities, which are not expected to be financed from available spendable resources, are reported in the General Long-Term Debt Account Group.
The nonexpendable trust fund is accounted for on a flow of economic resources measurement focus. With this measurement focus, all assets and liabilities associated with the operation of this fund are included on the balance sheet. Operating statements present increases (e.g., revenues) and decreases (e.g., expenses) in net total assets.
Governmental funds are accounted for using the modified accrual basis of accounting under which:
Revenues are recognized when susceptible to accrual (i.e., when they become both measurable and available). "Measurable" means the amount ofthe transaction can be determined and "available" means collectible within the current period or soon enough thereafter to be used to pay liabilities of the current period. Those revenues considered susceptible to accrual are property taxes, intergovernmental grants and investment income. Property taxes are considered available if they are collected and remitted by the collecting agent to the Board within 60 days after fiscal year-end.
Expenditures are generally recognized when the related fund liability is incurred.
A departure from the above definitions is the accounting treatment afforded the final two payments on General Fund teachers' and bus drivers' contracts, and the resources available from the Georgia Department of Education for the State's share ofthese contracts. During fiscal year 1995, a substantial number of personnel of the Board were employed for a one hundred and ninety day period beginning in late August 1994 and ending in early June 1995. Personnel contracts for this employment period specify that compensation be paid in twelve equal monthly payments beginning in September 1994 and ending in August 1995. State grants to fund the State's share of these contracts were disbursed from the Georgia Department of Education to the
- 10 -

CITY OF VIDALIA BOARD OF EDUCATION - TOOMBS COUNTY EXIDBIT "F" NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS
JUNE 30, 1995
Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
Board in the same twelve months. As ofJune 30, 1995, compensation under these employment contracts had been earned, but two of the twelve monthly payments, due for July and August 1995, had not been made. Payments for these two months were made and recorded as expenditures by the Board subsequent to June 30, 1995. Also, the State's portion of the compensation paid in July and August 1995 was received and recorded as revenue in the fiscal year subsequent to June 30, 1995. Conversely, the similar expenditures and related revenues for contractual services completed prior to June 30, 1994, were recorded in the year ended June 30, 1995. Generally accepted accounting principles require that revenues be recorded when available and measurable and that expenditures be recorded when incurred, rather than when funds are received or disbursed.
The accrual basis of accounting, as required by generally accepted accounting principles, is utilized by the nonexpendable trust fund. Under the accrual basis of accounting, revenues are recorded when earned and expenses are recorded at the time liabilities are incurred.
BUDGET
The City of Vidalia Board of Education's budget is a complete financial plan for the Board's fiscal year and is based upon estimates of expenditures together with probable funding sources. There is no statutory prohibition regarding overexpenditure of the budget at any level. The budget for all governmental funds is prepared by fund, function and object. The legal level of budget control was established by the Board at the aggregate level. The budget for governmental funds was prepared on a basis other than generally accepted accounting principles.
The budget process begins when the Board's administration prepares a tentative budget for the Board's approval. After approval of this tentative budget by the Board, such budget is advertised at least once in a newspaper ofgeneral circulation in the locality. Atthe next regular meeting of the Board after advertisement, the Board receives comments on the tentative budget, makes revisions as necessary and adopts a final school budget. This final budget is then submitted, in accordance with provisions of the Quality Basic Education Act, OCGA Section 20-2-167, to the Georgia Department of Education. The Board may increase or decrease the budget at any time during the year. All unexpended budget authority lapses at fiscal year end.
The Statement ofRevenues, Expenditures and Changes in Fund Balances - Budget and Actual presents actual and budgeted data for the General Fund and Special Revenue Fund. To facilitate comparison with the budget, the following adjustments have been made to actual revenues, expenditures and fund balance as reflected on Exhibit "B" of this report:
- 11 -

CITY OF VIDALIA BOARD OF EDUCATION - TOOMBS COUNTY EXIIlBIT "F" NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS
JUNE 30, 1995

Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES

Excess of Revenues and Other Sources of Financial Resources over (under) Expenditures and Other Financing Uses
Fund Balance July 1, 1994
Adjustments: Inventories July 1, 1994 Food Donated Commodities Purchased Foods
Fund Balance June 30, 1995 (Budget Basis)

Special Revenue
Fund
$ -6,288.14 178,731.87
-19, 187.34 -3,382.45
$ 149,873.94

CASH AND CASH EQUIVALENTS

COMPOSITION OF DEPOSITS Cash and cash equivalents consist of deposits (including certificates of deposit and savings accounts) in authorized financial institutions. Georgia Laws authorize the Board to deposit its funds in one or more solvent banks, insured Federal savings and loan associations, or insured State chartered building and loan associations. The placement ofproceeds from bond issues in certificates of deposit is limited to financial institutions located within this State.

INVESTMENTS

COMPOSITION OF INVESTMENTS Investments made by the Board are stated at cost. Donated investments are stated at fair market value as of the date donated. The Official Code of Georgia Annotated Section 36-83-4 authorizes the Board to invest its funds in the following:

(1) Obligations issued by the State of Georgia or by _other states,

(2) Obligations issued by the United States government,

(3) Obligations fully insured or guaranteed by the United States government or a United States government agency,

(4) Obligations of any corporation of the United States government,

(5) Prime banker's acceptances,

- 12 -

CITY OF VIDALIA BOARD OF EDUCATION - TOOMBS COUNTY EXHIBIT F11 11 NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS
JUNE 30, 1995

Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES

(6) The Local Government Investment Pool administered by the State of Georgia, Office of Treasury and Fiscal Services,

(7) Repurchase agreements, and

(8) Obligations of other political subdivisions of the State of Georgia.

RECEIVABLES

Receivables consist ofgrant reimbursements due from Federal, State or other grantors for expenditures made but not reimbursed and other receivables disclosed from information available. Receivables are recorded when either the asset or revenue recognition criteria has beeamet. Receivables recorded on the general purpose financial statements do not include any amounts which would necessitate the need for an allowance for uncollectible receivables.

PROPERTY TAXES

The City ofVidalia fixed the property tax levy for the 1994 tax year (calendar year) on October 18, 1994 (levy date). Taxes were due on December 24, 1994. The lien date for property taxes was January 1, 1994. Taxes collected within the current fiscal year or within 60 days after year-end are reported as revenue in fiscal year 1995 since their collection meets the criteria of GASB codification section P70.103. The City Clerk bills and collects the property taxes for the Board of Education and remits the taxes collected to the Board.

The tax millage rate levied for the 1994 tax year (calendar year) for the City of Vidalia Board of Education was as follows (a mill equals $1 per thousand dollars of assessed value):

School Operations

15.0 mills

INVENTORIES

FOOD INVENTORIES Inventories of donated food commodities used in the preparation of meals are reported on the Combined Balance Sheet at their Federally assigned value. Purchased foods inventories are reported on the Combined Balance Sheet at cost. Donated food commodities are recorded as revenues and expenditures at the time commodity items are received. Purchased foods inventories are recorded as expenditures at the time of purchase. The inventories reported on the balance sheet for donated food commodities and for purchased foods are equally offset by reservations of fund balance which indicates that these amounts do not constitute 11available spendable resourcesII even though they are a component of net current assets.

- 13 -

CITY OF VIDALIA BOARD OF EDUCATION - TOOMBS COUNTY EXHIBIT "F" NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS
JUNE 30, 1995
Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
GENERAL OBLIGATION BONDS
The Board issues general obligation bonds to provide funds for the acquisition and construction of major capital facilities. General obligation bonds are direct obligations and pledge the full faith and credit of the government. The outstanding amount of these bonds is recorded in the General Long-Term Debt Account Group.
INTERFUND TRANSACTIONS
The Board has the following types ofinterfund transactions:
Reimbursements ofexpenditures/expenses initially made from a fund that are properly applicable to another fund, are recorded as expenditures/expenses in the reimbursing fund and as reductions of expenditures/expenses in the fund that is reimbursed.
Operating transfers are recorded for all interfund transactions other than reimbursements.
MEMORANDUM ONLY -TOTAL COLUMNS
Total columns on the general purpose financial statements are captioned "Memorandum Only" to indicate that they are presented only to facilitate financial analysis. Data in these columns do not present financial position, results of operations or cash flows in conformity with generally accepted accounting principles. Neither are such data comparable to a consolidation. Interfund eliminations have not been made in the aggregation of this data.
Note 2: DEPOSITS AND INVESTMENTS
COLLATERALIZATION OF DEPOSITS Official Code of Georgia Annotated (OCGA) Section 45-8-12 provides that there shall not be on deposit at any time in any depository for a time longer than ten days a sum of money which has not been secured by surety bond, by guarantee ofinsurance, or by collateral. The aggregate of the face value of such surety bond and the market value of securities shall be equal to not less than 110 percent of the public funds being secured after the deduction of the amount of deposit insurance. OCGA Section 45-8-11 provides an officer holding public funds may, in his discretion, waive the requirement for security in the case of operating funds placed in demand deposit checking accounts.
- 14 -

CITY OF VIDALIA BOARD OF EDUCATION - TOOMBS COUNTY EXHIBIT "F" NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS
JUNE 30, 1995
Note 2: DEPOSITS AND INVESTMENTS
Acceptable security for deposits consists of any one of or any combination of the following:
(1) Surety bond signed by a surety company duly qualified and authorized to transact business within the State of Georgia,
(2) Insurance on accounts provided by the Federal Deposit Insurance Corporation,
(3) Bonds, bills, notes, certificates of indebtedness or other direct obligations of the United States or of the State of Georgia,
(4) Bonds, bills, notes, certificates of indebtedness or other obligations of the counties or municipalities of the State of Georgia,
(5) Bonds ofany public authority created by the laws of the State of Georgia, providing that the statute that created the authority authorized the use of the bonds for this purpose,
(6) Industrial revenue bonds and bonds of development authorities created by the laws of the State of Georgia, and
(7) Bonds, bills, notes, certificates of indebtedness, or other obligations of a subsidiary corporation of the United States government, which are fully guaranteed by the United States government both as to principal and interest and debt obligations issued by the Federal Land Bank, the Federal Home Loan Bank, the Federal Intermediate Credit Bank, the Central Bank for Cooperatives, the Farm Credit Banks, the Federal Home Loan Mortgage Association, and the Federal National Mortgage Association.
CATEGORIZATION OF DEPOSITS At June 30, 1995, the bank balances were $4,883,154.59. The amounts of the total bank balances are classified into three categories of credit risk:
Category 1 - Cash that is insured (e.g., Federal depository insurance) or collateralized with securities held by the Board or by the Board's agent in the Board's name.
Category 2 - Cash collateralized with securities held by the pledging financial institution's trust department or agent in the Board's name.
Category 3 - Uncollateralized deposits. (This includes any bank balance that is collateralized with securities held by the pledging financial institution, or by its trust department or agent but not in the Board's name.)
- 15 -

CITY OF VIDALIA BOARD OF EDUCATION - TOOMBS COUNTY EXHIBIT "F" NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS
JUNE 30, 1995

Note 2: DEPOSITS AND INVESTMENTS

The Board's deposits are classified by risk category at June 30, 1995, as follows:
Risk Categozy I 2 3 Total
CATEGORIZATION OF INVESTMENTS Investments are classified as to risk by the three categories described below:

Bank Balance
$ 355,821.26 0.00
4,527,333.33
$4,883,154.59

Category 1 - Insured or registered, or securities held by the Board or the Board's agent in the Board's name.
Category 2 - Uninsured or unregistered, with securities held by the counterparty's trust department or agent in the Board's name.
Category 3 - Uninsured or unregistered, with securities held by the counterparty, or by its trust department or agent but not in the Board's name.

At June 30, 1995, the carrying amount ofthe Board's total investments was $960,586.50 and the market value of these investments were $930,586.50. The investments are classified as to risk categories as follows:

Type ofInvestment

Risk Categories 2

U. S. Government Common Stock

$ 908,086.50 $ 52,500.00

0.00 $

Total

$ 960 586 50 $

000 $

Note 3: NON-MONETARY TRANSACTIONS

Carrying

Market

3

Amount

Value

0.00 $ 908,086.50 $ 908,086.50

52,500.00

22,500.00

000 $ 960 586 50 $ 930 586 50

The Board receives food commodities from the United States Department of Agriculture (USDA) for school breakfast and lunch programs. These commodities are recorded at their Federally assigned value. See Note 1 - Inventories

Note 4: RISK MANAGEMENT

The Board is exposed to various risks of loss related to torts; theft of, damage to, and destruction of assets; errors or omissions; job related illnesses or injuries to employees; natural disaster; and unemployment compensation.

- 16 -

CITY OF VIDALIA BOARD OF EDUCATION - TOOMBS COUNTY EXHIBIT "F" NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS
JUNE 30, 1995

Note 4: RISK MANAGEMENT

The Board has obtained commercial insurance for risk ofloss associated with torts, assets, errors or omissions and job related illnesses or injuries to employees. The Board has neither significantly reduced coverage for these risks nor incurred losses (settlements) which exceeded the Board's insurance coverage in any of the past three years.

The Board has elected to self-insure for all losses related to natural disasters. The Board has not experienced any losses related to this risk in the past three years.

The Board is self-insured with regard to unemployment compensation claims. The Board accounts for claims within the General Fund with expenditures and liability being reported when it is probable that a loss has occurred, and the amount of that loss can be reasonably estimated.

Changes in the unemployment compensation claims liability during the last two fiscal years are as follows:

B1Yinning o ear Liability

Claims and Changes in Estimates

Claims Paid

End of Year Liability

1994 1995

$

0.00 $

1 607.00 $

1 607.00 $

0.00

$

0.00 $

1 926.00 $

1,926.00 $

0.00

Additionally, the Board is self-insured with regard to employee and dependent dental claims. This program is funded through a combination of employer and employee contributions.

Changes in the dental claims liability during the last two fiscal years are as follows:

B~nning o ear Liability

Claims and Changes in Estimates

Claims Paid

EndofYear Liability

1994 1995

$

0.00 $ 78,172.46 $ 78,172.46 $

0.00

$

0.00 $ &I,545J2 $ &I,545J:t $

0.00

Note 5: GENERAL LONG-TERM DEBT

The changes in General Long-Term Debt during the fiscal year ended June 30, 1995, were as follows:

Balance July I, 1994 Additions Deductions Balance June 30, 1995

Capital Leases $ 253,223.94

253~23.94

$

QQQ

General Obligation
Bonds

$

0.00

4,050,000.00

$ 4 QSQ QQQQQ

Total $ 253,223.94
4,050,000.00 253~23.94
$ 4.QSQ.QQQ QQ

At June 30, 1995, payments due, by fiscal year which includes principal and interest for these items are as follows:

- 17 -

CITY OF VIDALIA BOARD OF EDUCATION - TOOMBS COUNTY EXHIBIT "F" NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS
JUNE 30, 1995

Note 5: GENERAL LONG-TERM DEBT

Fiscal Year Ended June 30
19% 1997 1998 1999 2000 2001 and thereafter
Total Principal and Interest
Note 6: CONTINGENT LIABILITIES

General Obligation
Bonds
$ 194,455.63 331,137.50 340,857.50 359,715.00 372,275.00
4,589,197.50
$ 6 187 638 13

Amounts received or receivable principally from the Federal government are subject to audit and review by grantor agencies. This could result in requests for reimbursement to the granter agency for any expenditures which are disallowed under grant terms. The Board believes that such disallowances, if any, will be immaterial to its overall financial position.

Note 7: RETIREMENT PLANS

TEACHERS RETIREMENT SYSTEM OF GEORGIA (TRS)

TRS PLAN DESCRIPTION Substantially all teachers, administrative and clerical personnel employed by local school systems are covered by the Teachers Retirement System of Georgia (TRS), which is a cost-sharing multiple employer public employee retirement system (PERS).

TRS provides service retirement, disability retirement and survivors benefits for its members in accordance with State statute. A member is eligible for service retirement after 30 years of creditable service, regardless ofage, or after 10 years of service and attainment of age 60. A member is eligible for early retirement after 25 years of creditable service and attainment of age 55, at a reduced benefit. Retirement benefits paid to members are equal to 2% of the average of the member's two consecutive highest paid years of service multiplied by the number of years of creditable service up to 40 years. The normal retirement pension is payable monthly for life. Options are available for distribution of the member's monthly pension at a reduced rate to a designated beneficiary on the member's death.

Retirement benefits also include death and disability benefits. A disabled member or surviving spouse is entitled to receive annually an amount equal to the member's service retirement benefit or disability retirement, whichever is greater. The death benefit is the amount that would be payable to the member's beneficiary had the member retired on the date of death on either a service retirement allowance or a disability retirement allowance, whichever is larger. The benefit is based on the member's creditable service (minimum of 10 years of service) and compensation up to the time of disability or death.

- 18 -

CITY OF VIDALIA BOARD OF EDUCATION - TOOMBS COUNTY EXIDBIT "F" NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS
JUNE 30, 1995

Note 7: RETIREMENT PLANS

Members become fully vested after ten years of service. If a member terminates with less than ten years of service, no vesting ofemployer contributions occurs, but the member's contributions are refunded with interest.

The Board's payroll for employees covered by TRS for the year ended June 30, 1995, was $6,375,043.42; total payroll was $7,234,246.88.

TRS CONTRIBUTIONS REQUIRED AND MADE Employees ofthe Board who are covered by TRS are required by State statute to contribute 5% of their gross earnings to TRS. The Board makes monthly employer contributions to TRS at rates adopted by the TRS Board ofTrustees in accordance with State statute and as advised by their independent actuary. For fiscal year 1995 that rate for employer contributions was 11.81%. The interest rate assumption (rate of return on investments) was 7.50%.

Total contributions made during fiscal year 1995 amounted to $1,071,647.65 of which $752,892.65 was made by the Board and $318,755.00 was made by employees. These contributions represented 11.81 % (Board) and 5% (employees) of covered payroll.

TRS FUNDING STATUS AND PROGRESS The amount of the total pension benefit obligation is based on a standardized measurement established by Statement No. 5 ofthe Governmental Accounting Standards Board (GASB) that, with some exceptions, must be used by a PERS. The standardized measurement is the actuarial present value of credited projected benefits. This valuation method reflects the present value of estimated pension benefits that will be paid in future years as a result of employee services performed to date, and is adjusted for the effects of projected salary increases. A standardized measure ofthe pension benefit obligation was adopted by the GASB to enable readers of PERS financial statements to assess that PERS funding status on a going-concern basis, assess progress made in accumulating sufficient assets to pay benefits when due, and make comparisons among other PERS and among other employers.

Total unfunded pension benefit obligation ofTRS as of June 30, 1994, was as follows:

Total pension benefit obligation

$15,313,743,000.00

Net assets available for benefits, at cost

14,254,785,000.00

Unfunded pension benefit obligation

$ 1,058.958,000.00

The measurement ofthe total-pension benefit obligation is based on an actuarial valuation as of June 30, 1994. Net assets available to pay pension benefits were valued as of the same date. TRS does not make separate measurements of assets and pension benefit obligation for individual employers.

- 19 -

CITY OF VIDALIA BOARD OF EDUCATION - TOOMBS COUNTY EXHIBIT "F" NOTES TO THE GENERAL PURPOSE FINANCIAL STATE:MENTS
JUNE 30, 1995
Note 7: RETIRE:MENT PLANS
Total contributions from all employers to TRS for fiscal year ended June 30, 1995 were $565,117,811.00. The Board's contribution for the year ended June 30, 1995 of $752,892.65 was actuarially determined and represented .1332% of total contributions made by all participating employers.
Ten year historical trend information is presented in the 1995 TRS Component Unit Financial Report. This information is useful in assessing TRS's accumulation of sufficient assets to pay pension benefits as-they become due.
PUBLIC SCHOOL EMPLOYEES RETIREMENT SYSTEM OF GEORGIA (PSERS)
PSERS PLAN DESCRIPTION Substantially all bus drivers, maintenance, custodial, and lunchroom personnel employed by local school systems are covered by the Public School Employees Retirement System of Georgia (PSERS). All employer's contributions are made by the State of Georgia in accordance with State statute.
PSERS provides in accordance with State statute service retirement, disability retirement and survivors benefits for its members. A member is eligible for normal service retirement after 10 years of service and attainment of age 65. A member applying for service retirement with 10 years of service and retires between the ages of 60 and 65 receives a reduced benefit. Monthly retirement benefits paid to members are equal to $8.00 per month multiplied by the number ofyears of creditable service. Options are available for distribution of the member's monthly pension at a reduced rate to a designated beneficiary on the member's death.
Retirement provisions include death and disability benefits. Disability benefits are the same as if the employee had retired at age 65 as long as the employee has 15 or more years of creditable service. Death benefits are dependent upon the number ofyears of service. Ifthere are less than ten years of service, a lump sum refund of the employee's contributions and interest are made to the beneficiary. Ifthere are more than ten years of service, the beneficiary shall receive for life half of what the employee would have received upon retirement.
Members become fully vested after ten years of service. If a member terminates with less than ten years of service, no vesting of employer contributions occurs, but the member's contributions are refunded with interest.
There were 60 employees covered under PSERS for the year ended June 30, 1995.
PSERS CONTRIBUTIONS REQUIRED AND MADE Covered employees are required by State statute to contribute $4.00 a month for the nine month school year. Unlike TRS, the Board makes no contribution to PSERS. The State of Georgia is required by statute to make employer contributions actuarially determined and approved and certified by the PSERS' Board of Trustees. Total contributions from employees ofthe Board made during fiscal year 1995 amounted to $1,780.00. Total contribution for all school systems made by the State of Georgia to PSERS for fiscal year ended June 30, 1995, was $9,162,000.00.
- 20 -

CITY OF VIDALIA BOARD OF EDUCATION - TOOMBS COUNTY EXHIBIT "F" NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS
JUNE 30, 1995 Note 8: SURETY BONDS The School Superintendent, Dr. Robert T. Smith, is bonded in the amount of$50,000.00 with the Fidelity and Deposit Company ofMaryland, Baltimore, Maryland, their Bond No. 30580352, on which premium was paid through July 1, 1995.
- 21 -

CITY OF VIDALIA BOARD OF EDUCATION - TOOMBS COUNTY COMBINING BALANCE SHEET SPECIAL REVENUE FUND JUNE 30. 1995

ASSETS Cash and Cash Equivalents Accounts Receivable Inventories
Food Donated Commodities Purchased Food
Total Assets
LIABILITIES AND FUND EQUITY LIABILITIES
Cash Overdraft Accounts Payable Salaries Payable Expired Grant Balances Payable
Total Liabilities FUND EQUITY
Fund Balances Reserved For Inventories Food Donated Commodities Purchased Food
Unreserved Undesignated Total Fund Equity
Total Liabilities and Fund Equity

SCHOOL FOOD
SERVICES FUND

LOTTERY PROGRAMS

CHILD CARE PROGRAM

EDUCATION OF DEPRIVED CHILDREN

$ 163.912.81 $

0.00 $

11.036.51 $

19.111.21

4.195.19

45.860.88

25,837.88 4,151.18

$ 198,097.06 $

0.00 $

11,036.51 $

64,972.09

$ 4,833.45 24,437.12
$ 29,270.57

$

12,624.67

52,347.42

$

64,972.09

$ 25,837.88 4,151.18
$ 29.989.06 138,837.43 $
$ 168,826.49 $
$ 198,097.06 $

0.00 $

11,036.51 $

0.00

0.00 $

11,036.51 $

0.00

0.00 $

11,036.51 $

64,972.09

See notes to the general purpose financial statements.

-22-

EXHIBIT"G"

ELEMENTARY AND SECONDARY EDUCATION ACT

CHAPTER 1 STATE
PROGRAM IMPROVEMENT

MIGRANT PROGRAM

CHAPTER2 BLOCK GRANT FLOW THROUGH

TITLE 11EISENHOWER MATHEMATICS AND SCIENCE EDUCATION

INDIVIDUALS WITH
DISABILITIES EDUCATION ACT
TITLE VI, B FLOW
THROUGH

TOTALS JUNE 30, 1995 JUNE 30, 1994

$

0.00 $

0.00 $

0.00 $

0.00

$

194,060.53 $

180,165.11

$

5,409.48

55,465.55

171,876.67

25,837.88 4,151.18

19,187.34 3,382.45

$

0.00 $~==0=.00= $

0.00 $

0.00 $

5,409.48 $

279,515.14 $

374,611.57

$

471.79 $

471.79 $

98,548.92

1,374.01

18,832.13

15,515.13

3,563.68

80,348.22

81,631.86

183.79

$

5,409.48 $

99,652.14 $

195,879.70

$

0.00 $

0.00 $

$

0.00 $

0.00 $

$

0.00 $

0.00 $

0.00 $ 0.00 $
0.00 $

0.00 $ 0.00 $
0.00 $

$
$ 0.00 0.00 $

25,837.88 $ 4,151.18
29,989.06 $
149,873.94
179,863.00 $

19,187.34 3,382.45
22,569.79 156,162.08
178,731.87

5,409.48 $

279,515.14 $

374,611.57

- 23-

CITY OF VIDALIA BOARD OF EDUCATION-TOOMBS COUNTY COMBINING STATEMENT OF REVENUES. EXPENDITURES AND CHANGES IN FUND BALANCES
SPEC~LREVENUEFUND YEAR ENDED JUNE 30. 1995

REVENUES
State Funds Federal Funds Local and Other Funds
Total Revenues
EXPENDITURES
Current Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Administration School Administration Maintenance and Operation of Plant Student Transportation Services Other Support Services Food Services Operation Community Service Operations
Total Expenditures
Excess of Revenues over (under) Expenditures
OTHER FINANCING SOURCES
Operating Transfers In
Excess of Revenues and Other Financing Sources over (under) Expenditures
FUND BALANCE JULY 1
Food Inventory - Net Change in Period Donated Commodities Purchased Food
FUND BALANCE JUNE 30

SCHOOL FOOD
SERVICES FUND

LOTTERY PROGRAMS

CHILD CARE PROGRAM

EDUCATION OF DEPRIVED CHILDREN

$ 61.828.00 $ 175,825.54

521,769.56

$

267,131.80

$ 850,729.36 $ 175,825.54 $

17,702.97 $ 91,880.80
109,583.77 $

464,644.88 464,644.88

$ 123,529.31

$

27,546.00 24,750.23

$

30.00

$ 860,366.47

$ 860,366.47 $ 175,825.54 $

$ -9,637.11 $

0.00 $

106,204.80 106,234.80 $
3,348.97 $

423,553.53
258.88 40,378.98
316.40 137.09
464,644.88 0.00

$ -9,637.11 $ 171,044.33
6,650.54 768.73
$ 168,826.49 $

0.00 $ 0.00

3,348.97 $ 7,687.54

0.00 0.00

0.00 $ 11,036.51 $ ====-o=.oo==

See notes to the general purpose financial statements.

-24-

EXHIBIT"H"

ELEMENTARY AND SECONDARY EDUCATION ACT

CHAPTER 1 STATE
PROGRAM IMPROVEMENT

MIGRANT PROGRAM

CHAPTER 2 BLOCK GRANT FLOW THROUGH

TITLE 11EISENHOWER MATHEMATICS AND SCIENCE
EDUCATION

INDIVIDUALS WITH
DISABILITIES EDUCATION ACT
TITLE VI, B FLOW
THROUGH

TOTALS YEAR ENDED JUNE 30, 1995 JUNE 30, 1994

$

6,400.00 $ 10,220.00 $

$

6,400.00 $ 10,220.00 $

17,322.00 $ 17,322.00 $

10,597.00 $ 10,597.00 $

$ 59,254.48
59,254.48 $

237,653.54 $ 1,107,910.89
359,012.60
1,704,5TT.03 $

195,047.46 1,171,554.29
389,247.45
1,755,849.20

$

4,400.00 $ 10,220.00 $

2,000.00

$

6,400.00 $ 10,220.00 $

$

0.00 $

0.00 $

$

0.00 $

0.00 $

0.00

0.00

$

0.00 $

0.00 $

17,276.44 $ 45.56

7,994.41 $ 2,602.59

17,322.00 $ 0.00 $

10,597.00 $ 0.00 $

0.00 $ 0.00

0.00 $ 0.00

0.00 $

0.00 $

48,180.12 $ 3,038.15 6,636.99 25.20
1,374.02
59,254.48 $ 0.00 $

635,153.81 $
3,038.15 39,044.46 24,750.23 40,449.74
316.40 167.09 1,374.02
0.00 860,386.47 106,204.80
1,710,865.17 $
-6,288.14 $

671,858.15
4,039.87 3,834.21 45,867.74 40,131.34
581.04 22,037.08 11,600.48
300.00 815,647.80 125,534.14
1,741,431.85
14,417.35

0.00 $ 0.00

25,034.57

-6,288.14 $ 178,731.87

39,451.92 116,710.16

6,650.54 768.73

19,187.34 3,382.45

0.00 $

179,863.00 $

178,731.87

- 25-

CITY OF VIDALIA BOARD OF EDUCATION -TOOMBS COUNTY COMBINING BALANCE SHEET CAPITAL PROJECTS FUND JUNE 30, 1995

EXHIBIT"!"

ASSETS Cash and Cash Equivalents Investments Accounts Receivable
Total Assets

1995 BOND ISSUE
FUND

GEORGIA STATE FINANCING AND
INVESTMENT COMMISSION
PROJECT 94-793-082

TOTALS

JUNE 30, 1995

JUNE 30, 1994

$ 3,009,294.35 $

0.00 $ 3,009,294.35 $

24,813.00

908,086.50

908,086.50

36,945.47

36945.47

$ 3,954,326.32 $

0.00 $ 3,954,326.32 s _ _ _2_4_,a_1_3._oo_

LIABILITIES AND FUND EQUITY
LIABILITIES
Contracts Payable
FUND EQUITY
Fund Balances Reserved For Purposes of Bond Issue Unreserved Undesignated
Total Fund Equity

$ _ _.....;2;;;..4;.i.;,8;;.;.1..;;.;3.;.;;;.00~

$ 3,954,326.32

$

0.00 $ _ _ _ _ _.::;0.:..:.00=

$ 3,954,326.32 $

0.00 $

3,954,326.32

o.oo s_ _ _ _-"-o."""oo~

s_ _ _ _ 3,954,326.32

-'-o_.oo_

Total Liabilities and Fund Equity

$ 3,954,326.32 $

- - - - - - 0.00 $ 3,954,326.32 $

24,813.00

See notes to the general purpose financial statements.

-26-

CITY OF VIDALIA BOARD OF EDUCATION - TOOMBS COUNTY COMBINING STATEMENT OF REVENUES. EXPENDITURES AND CHANGES IN FUND BALANCES
CAPITAL PROJECTS FUND YEAR ENDED JUNE 30. 1995

EXHIBITJ

REVENUES
State Funds Local and Other Funds
Total Revenues
EXPENDITURES
Current Support Services Business Administration Bond Issuance Cost
Capital Outlay Land and Land Improvements
Total Expenditures
Excess of Revenues over (under) Expenditures
OTHER FINANCING SOURCES
Proceeds from General Obligation Bonds Par Value
Operating Transfers In
Total Other Financing Sources
Excess of Revenues and Other Financing Sources over (under) Expenditures
FUND BALANCE JULY 1

1995 BOND ISSUE
FUND

GEORGIA STATE FINANCING AND
INVESTMENT COMMISSION
PROJECT 94-793-082

TOTALS

YEAR ENDED

JUNE 30, 1995

JUNE 30, 1994

$

26,316.13 $

$

26,316.13 $

0.00 $ 0.00 $

$ 26,316.13
26,316.13 $

125.958.00 125,958.00

$

121.989.81

$

$

121,989.81 $

$

-95673.68 $

$ 4,050,000.00 $
$ 4,050,000.00 $
$ 3,954,326.32 $ 0.00

$ 46.00 46.00 $ -46.00 $

121.989.81 46.00 $
122,035.81 $ -95,719.68 $

685,953.45 685,953.45 -559,995.45

$ 46.00
46.00 $

4,050,000.00 46.00 $
4,050,046.00 $

219,273.12 219,273.12

0.00 $ 0.00

3,954,326.32 $ 0.00

-340, 722.33 340,722.33

FUND BALANCE JUNE 30

$ 3,954,326.32 $

0.00 $ 3,954,326.32 s_____o_.oo_

See notes to the general purpose financial statements.

-27 -

CITY OF VIDALIA BOARD OF EDUCATION - TOOMBS COUNTY COMBINING BALANCE SHEET FIDUCIARY FUND TYPE JUNE 30, 1995

EXHIBIT"K"

ASSETS Cash and Cash Equivalents Investments Accounts Receivable

NON EXPENDABLE TRUST FUND SARAA. MURCHISON SCHOLARSHIP FUND

TOTALS

JUNE 30, 1995

JUNE 30, 1994

$

1,240.00 $

1,240.00 $

7,230.79

52,500.00

52,500.00

52,500.00

50.00

50.00

270.00

Total Assets
FUND EQUITY
Fund Balances Reserved For Endowment Corpus Unreserved Undesignated

$

53,790.00 $

53,790.00 $ ====6=0=,00=0=.7=9

$

52,500.00 $

52,500.00 $

52,500.00

1,290.00

1,290.00

7,500.79

Total Fund Equity

$

53,790:00 $

53,790.00 $ ====6=0=,00=0=.7=9

See notes to the general purpose financial statements. - 28 -

CITY OF VIDALIA BOARD OF EDUCATION -TOOMBS COUNTY SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE YEAR ENDED JUNE 30. 1995

SCHEDULE "1"

FUNDING AGENCY PROGRAM/GRANT

CFDA NUMBER

AWARDS IN PERIOD

FEDERAL FUNDS RECEIVED IN PERIOD (NET OF REFUNDS)

FEDERAL REVENUE IN PERIOD

EXPENDITURES IN PERIOD

Agriculture, U.S. Department of Through Georgia Department of Education Food and Nutrition Program Child and Adult Care Food Program 1994 Contract 1995 Contract Food Services School Breakfast Program 1994 Grant 1995 Grant National School Lunch Program 1994Grant 1995 Grant Food Distribution Program (1)

10.558 10.558 $

$ 2,837.76

10.553 10.553
.. 10.555 10.555 10.550

54,060.06
380,247.24 84,624.50

197.13

2,837.76 $

2,837.76

(2)

4,006.22 54,060.06
3,642.68 376,052.05 N/A

54,060.06

(2)

380,247.24 $ 84,624.50

775,741.97 (3) 84,624.50

Total U.S. Department of Agriculture

$ 521,769.56 $

440,795.90 $ 521,769.56 $

860,366.47

Education, U.S. Department of

Through First District Regional Educational

Service Agency

d/b/a Live Oak Migrant Education Agency

Elementary and Secondary Education Act

Chapter 1

Migratory Education Program

1994 Regular

84.011

1994 Summer

84.011

Through Georgia Department of Education

Elementary and Secondary Education Act

Chapter 1

E~ucation of Deprived Children

1994 Regular

84.010

1994 Reallocation

84.010 $

1994 Carry-Over

* 84.010

1995 Regular

84.010

State Program Improvements

1995 Regular

84.218

Chapter2

Block Grant - Flow Through

1995 Regular

84.151

Title II

Eisenhower Mathematics and Science

Education

1995 Regular

84.164

Individuals with Disabilities Education Act

Title VI, B

Flow Through

1994 Regular

84.027

1994 Carry-Over

84.027

1994 Carry-Over - Special Projects

84.027

1995 Regular

84.027

Vocational Education - Basic Grants to States

High School Program

Basic Grant

1994 Grant

84.048

1995 Grant

84.048

Consumer and Homemaking Education

1995 Contract

84.049

Tech-Prep Education

1995 Grant

84.243

$
7,467.00 30,584.00 440.926.00
6,400.00 17,322.00
10,597.00
4,221.00 10,000.00 50,958.00
19,473.00 5,000.00
40,000.00

1,820.34 14,603.83 $

10,220.00 $

10.220.00

80.046.75 30,584.00 388,200.00
6,400.00
17,322.00

7,467.00 30,584.00 426,593.88
6,400.00
17,322.00

7,467.00 30,584.00 426,593.88
6,400.00
17,322.00

10,597.00

10,597.00

10,597.00

8,557.83 4,221.00 10,000.00 39,624.00

4,221.00 10.000.00 45,033.48

4,221.00 10,000.00 45,033.48

11,531.00

19,473.00

19,473.00

(4)

5,000.00

5.000.00

(4)

40,000.00

40,000.00

(4)

Total U. S. Department of Education

$ 642,948.00 $

687,980.75 $ 632,911.36 $

568,438.36

- 29 -

CITY OF VIDALIA BOARD OF EDUCATION - TOOMBS COUNTY
SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE
YEAR ENDED JUNE 30. 1995

SCHEDULE "1"

FUNDING AGENCY PROGRAM/GRANT

CFDA NUMBER

Health and Human Services. U. S. Department of

Through Georgia Department of Human Resources

Child Care Assistance Program

1994 Regular

93.575

Dependent Care Program

1994 Regular

93.673

TotalU.S.DepartmentofHeatthand Human Services

AWARDS IN PERIOD

FEDERAL FUNDS RECEIVED IN PERIOD (NET OF REFUNDS)

FEDERAL REVENUE IN PERIOD

EXPENDITURES IN PERIOD

$

940.40 $

940.40

(4)

16,762.57

16,762.57

(4)

$

17702.97 $ 17,702.97

Total Federal Financial Assistance

$ 11164?17.56 $

1.146.479.62 $ 11172.383.89 $ 114281804.83

Major Programs are identified by an asterisk (*) in front of the CFDA number.
(1) The amounts shown for the Food Distribution Program represents the Federally assigned value of nonmonetary assistance for donated commodities received and/or consumed by the system during the current fiscal year.
(2) Expenditures for the School Breakfast Program and the Child and Adult Care Program were not maintained separately and are included in the 1995 National School Lunch Program.
(3) Expenditures for this program include State. and/or Local and Other Funds. Expenditures are not maintained by fund source.
(4) Expenditures on this program were not maintained by fund source.

See notes to the general purpose financial statements.

- 30 -

CITY OF VIDALIA BOARD OF EDUCATION - TOOMBS COUNTY CASH AND CASH EQUIVALENTS JUNE 30, 1995

SCHEDULE "2"

INTEREST BEARING ACCOUNTS
Darby Bank and Trust, Vidalia, Georgia
Certificates of Deposit No. 9548 (6.30%) No. 9549 (6.30%) No. 9550 (6 .30%) No. 9551 (6.20%) No. 9552 (6.20%) No. 9553 (6.75%) No. 9608 (5.25%)
First Community Bank, Vidalia, Georgia
Checking Account (3.34%)
Montgomery County Bank, Ailey, Georgia
Checking Account (3.50%) Certificate of Deposit No. 98240 (6.50%) Certificate of Deposit No. 98241 (6.50%)
Vidalia Federal Savings and Loan Association, Vidalia, Georgia
Passbook Savings Account (4.00%)

$ 87,000.00 638,000.00 406,000.00 551,000.00 377,000.00 551,000.00 303,205.48 $

2,913,205.48

129,048.13

$ 569,238.00 199,500.00 199,500.00

968,238.00

46,332.79

$ 4,056,824.40

See notes to the general purpose financial statements. - 31 -

CITY OF VIDALIA BOARD OF EDUCATION - TOOMBS COUNTY INVESTMENTS JUNE 30, 1995

SCHEDULE "3"

U.S. GOVERNMENT OBLIGATIONS
Edward D. Jones and Company Maryland Heights, Missouri
U.S. Treasury Note No. 912827N57 due January 31, 1996 (4.000%) U.S. Treasury Note No. 912827N99 due February 29, 1996 (4.625%) U. S. Treasury Note No. 912827J45 due January 31, 1998 (5.625%) Passbook Money Market Account (Variable)
STOCK
Savannah Foods and Industries, Incorporated Common Stock 2000 Shares (Fair Market Value as of Date of Donation) (Market Value $22,500.00)

$ 229,027.50 601,996.00 75,880.56 1,182.44 $

908,086.50

52,500.00 $ 960,586.50

See notes to the general purpose financial statements.

- 32 -

CITY OF VIDALIA BOARD OF EDUCATION - TOOMBS COUNTY ACCOUNTS RECEIVABLE JUNE 30. 1995

SCHEDULE "4"

GOVERNMENTAL FUND TYPES

SPECIAL

CAPITAL

GENERAL REVENUE PROJECTS

FUND

FUND

FUND

FIDUCIARY FUND TYPE NON EXPENDABLE TRUST FUND

TOTAL

City of Vidalia City Wide School Tax

$ 666,596.83

$ 666,596.83

Education. Georgia Department of FOOd Services National School Lunch Program Federal Programs ESEA - Chapter 1 Education of Deprived Children Individuals with Disabilities Education Act - Title VI, B Flow Through

$ 4,195.19 45,860.88 5,409.48

4,195.19 45,860.88 5,409.48

Montgomery County Board of Education Pro-Rata Share Vocational High School Operations

19,187.58

19,187.58

Savannah FOOds and Industries, Incorporated Dividends

$

50.00

50.00

Various Sources Interest Earned Overpayments of Various Withholdings

261.67 763.62

$ 36,945.47

37,207.14 763.62

s 686,809.70 s 55,465.55 s 36,945.47 $=====50=.oo== s 779,210.12

See notes to the general purpose financial statements.

- 33 -

CITY OF VIDALIA BOARD OF EDUCATION - TOOMBS COUNTY DEBT SERVICE REQUIREMENTS TO MATURITY JUNE 30, 1995

SCHEDULE "5"

PAYMENTS DUE IN FISCAL YEAR ENDING JUNE 30
1996 1997 1998 1999 2000
2001 2002 2003 2004 2005
2006 2007 2008 2009 2010

TOTAL DEBT SERVICE

1995 ISSUE

INTEREST

PRINCIPAL

$ 194,455.63 $ 159,455.63 $

35,000.00

331,137.50

211,137.50

120,000.00

340,857.50

205,857.50

135,000.00

359,715.00

199,715.00

160,000.00

372,275.00

192,275.00

180,000.00

388,725.00 408,782.50 427,150.00 448,767.50 468,317.50

183,725.00 173,782.50 162,150.00 148,767.50 133,317.50

205,000.00 235,000.00 265,000.00 300,000.00 335,000.00

475,730.00 481,470.00 490,487.50 497,455.00 502,312.50

115,730.00 96,470.00 75,487.50 52,455.00 27,312.50

360,000.00 385,000.00 415,000.00 445,000.00 475,000.00

$ 6,187,638.13 $ 2,137,638.13 $ 4,050,000.00

CHANGES IN GENERAL LONG-TERM DEBT Bonds Payable at July 1, 1994 Bonds Issued During Period Bonds Retired During Period
Bonds Payable at June 30, 1995

1995 ISSUE

$

0.00

4,050,000.00

0.00

$ 4,050,000.00

MATURITY DATES Semi-Annual Interest Payment Dates Annual Debt Retirement Date

FEB 1 -AUG 1 FEB 1

See notes to the general purpose financial statements. - 34 -

CITY OF VIDALIA BOARD OF EDUCATION - TOOMBS COUNTY SCHEDULE OF STATE REVENUE YEAR ENDED JUNE 30, 1995

SCHEDULE "6"

AGENCY/FUNDING
GRANTS
Education, Georgia Department of Quality Basic Education General and Career Education Programs Special Education Programs Remedial Education Program Media Center Programs Staff Development Programs Indirect Cost Pupil Transportation Regular Bus Replacement In-School Suspension School Counselors Grade 4 and 5 Superintendent Base Salary Local Fair Share Educational Equalization Funding Grant Food Services Vocational Education Other State Programs Alternative Programs At-Risk Summer School Program Innovative Programs Mentor Teacher Program Remedial Summer School Program Teachers' Retirement Lottery Programs Alternative School Program Distant Leaming Instructional Technology Media Center and Library Equipment Technology Installation
CONTRACTS
Education, Georgia Department of Reimbursement for OSIRIS Project

GOVERNMENTAL FUND TYPES

SPECIAL

GENERAL

REVENUE

FUND

FUND

TOTAL

$ 4,871,801.00 537,151.00 245,424.00 209,171.00 63,659.00
1,400,850.00
104,310.00 29,580.00 71,197.00 19,971.00
5,145.00 -806,749 .00 636,006.00
$ 5,949.00
11,603.10 4,980.00
690.00 4,569.21 10,071.18

$ 4,871,801.00 537,151.00 245,424.00 209,171.00 63,659.00
1 ,400 ,850 .00

61,828.00

104,310.00 29,580.00 71,197.00 19,971.00
5,145.00 -806,749.00 636,006.00
61,828.00 5,949.00

25,000.00

25,000.00 11,603.10
4,980.00 690.00
4,569.21 10,071.18

2,546.00 5,604.84 77,924.47 24,750.23 40,000.00

2,546.00 5,604.84 77,924.47 24,750.23 40,000.00

2,500.00

2,500.00

$ 7,427,878.49 $ 237,653.54 $ 7,665,532.03

See .notes to the general purpose financial statements. - 35 -

CITY OF VIDALIA BOARD OF EDUCATION - TOOMBS COUNTY
SCHEDULE OF LOCAL AND OTHER REVENUE
YEAR ENDED JUNE 30 1995

SCHEDULE "7"

Taxes City Wide School Tax
Other Child Care Fees Contributions from Other Funds For Dental Insurance Indirect Cost Special Revenue Fund Interest Earned Lost and Damaged Books Pro-Rata Share of Vocational High School Operations Montgomery County Board of Education Treutlen County Board of Education Reimbursements for Salaries Brewton Parker College Georgia State University J. D. Dickerson Elementary Vidalia High School Rents Sales Breakfast and Lunches .School Assets Tuition Workshop Fees Other

GOVERNMENTAL FUND TYPES

SPECIAL

CAPITAL

GENERAL

REVENUE PROJECTS

FUND

FUND

FUND

DEBT SERVICE
FUND

TOTAL

$ 2,781,605.72

$ 2,781,605.72

$ 91,380.80

74,972.50

8,651.41 26,571.50
2,537.93

5,489.89 $ 26,316.13 $

20,387.58 61,208.38

1,650.00 50.00
5,644.80 41,731.73
1,369.02

14,214.00 150,536.74
2,925.00 20,044.44

261,641.91 500.00

39.25

91,380.80
74,972.50
8,651.41 sa,416.n
2,537.93
20,387.58 61,208.38
1,650.00 50.00
5,644.80 41,731.73
1,369.02
261,641.91 14,214.00
150,536.74 2,925.00
20,544.44

$ 3,214,100.75 $ 359,012.60 $ 26,316.13 $===39=.25= $ 3,599,468.73

See notes to the general purpose financial statements.

- 36 -

CITY OF VIDALIA BOARD OF EDUCATION - TOOMBS COUNTY SCHEDULE OF EXPENDITURES BY OBJECT GOVERNMENTAL FUND TYPES YEAR ENDED JUNE 30, 1995

SCHEDULE "8"

EXPENDITURES
Operating Costs Salaries Employee Benefits Travel of Employees Professional and Technical Services Travel of Board Members Water, Sewer and Cleaning Services Repair and Maintenance Services Rents Insurance Communications Commodity Hauling Other Purchased Services Supplies Energy Food Usage Books, Textbooks and Periodicals Dues and Fees Federal Indirect Costs Other Expenditures
Nonoperating Costs Principal and Interest Equipment

GENERAL FUND

SPECIAL REVENUE
FUND

TOTAL

$ 6,476,876.39 $ 1,495,969.63 17,224.48 42,382.81 602.23 23,955.40 122,067.17 412.52 45,636.68 46,521.70
17,827.34 383,493.06 273,521.40
104,387.24 12,474.50
99,027.36

757,370.49 $ 181,115.67
4,775.04 32,599.51
857.09
5,144.76 5,767.22
567.00 139,974.01
1,358.18 439,974.42
36.07 2,109.00 8,651.41 5,605.35

7,234,246.88 1,677,085.30
21,999.52 74,982.32
602.23 23,955.40 122,924.26
412.52 45,636.68 51,666.46
5,767.22 18,394.34 523,467.07 274,879.58 439,974.42 104,423.31 14,583.50
8,651.41 104,632.71

270,203.19 36,246.82

124,959.95

270,203.19 161,206.77

Total Expenditures

$ 9,468,829.92 $ 1,710,865.17 $ 11,179,695.09

See notes to the general purpose financial statements. - 37 -

CITY OF VIDALIA BOARD OF EDUCATION TOOMBS COUNTY SCHEDULE OF EXPENDITURES BY OBJECT LOTTERY PROGRAMS YEAR ENDED JUNE 30 1995

SCHEDULE "9"

ALTERNATIVE SCHOOL
PROGRAM {1l

DISTANT LEARNING

INSTRUCTIONAL TECHNOLOGY

MEDIA CENTER AND
LIBRARY EQUIPMENT

TECHNOLOGY INSTALLATION

EXPENDITURES

Operating Costs

Proressional and Technical Services

Supplies

$

577.00 $

5,604.84 $

12,720.88 $

$ 13,542.31

8,500.00 $ 31,500.00

NonoperatingCosts Equipment

1,969.00

65,203.59

11 207.92

TOTAL
8,500.00 63,945.03 78 380.51

Total Expenditures

$

2,546.00 $

5 604.84 $

(1) Schedule does not include $25,000.00 in expenditures relating to a Non-Lottery State funded grant.

77 924.47 $

24 750.23 $

40,000.00 $ 150.825.54

See notes to the general purpose financial statements.

- 38

CITY OF VIDALIA BOARD OF EDUCATION - TOOMBS COUNTY ANALYSIS OF MINIMUM EXPENDITURE REQUIREMENTS - OVERALL
GENERAL FUND - QUALITY BASIC EDUCATION PROGRAMS YEAR ENDED JUNE 30, 1995

SCHEDULE "1 O"

Minimum Expenditure Requirements (Total Allotment) Expenditures on Combined Program Basis
Salaries Operations
Less: Expenditures for Media Center Programs in Excess of Total Media Allotment
Expenditures per Audit
Amount of Underexpenditure for Total Allotment

THIRTEEN WEIGHTED AND MEDIA CENTER
PROGRAMS

100% TEST FOR OPERATIONS PORTION OF THIRTEEN WEIGHTED PROGRAMS

$ 5,863,547.00 $

193,811.00

$ 5,953,334.92 405,503.06 $ _ _ _35_1..._,2_1_7._65_
$ 6,358,837.98

-61,388.62 $ 6,297,449.36

$

0.00 $ ========0.=00=

See notes to the general purpose financial statements. - 39 -

CITY OF VIDALIA BOARD OF EDUCATION - TOOMBS COUNTY ANALYSIS OF MINIMUM EXPENDITURE REQUIREMENTS - BY PROGRAM
GENERAL FUND - QUALITY BASIC EDUCATION PROGRAMS
YEAR ENDED JUNE 30 1995

GENERAL AND CAREER EDUCATION PROGRAMS Kindergarten (") Grades 1 - 3 (") Sub-Total - K-3 Grades 4 - 5 (") Grades 6 - 8 (") Grades 9 - 12 (") High School Laboratories (") Vocational Education Laboratories (*) Total General and Career Education Programs
SPECIAL EDUCATION PROGRAMS Regular Programs Category I (") Category II (*) Category Ill(*) Category IV (") Sub-Total - Regular Category V (Gifted) (*) Total Special Education Programs
REMEDIAL EDUCATION PROGRAM ("l Total Thirteen Weighted Programs
MEDIA CENTER PROGRAMS Salaries Operations Total Media Center Programs
Total Thirteen Weighted and Media Center Programs
STAFF DEVELOPMENT PROGRAMS Cost of Instruction Professional Development
Total staff Development (*) Identifies Thirteen Weighted Programs.

ALLOTMENTS FROM DEPARTMENT OF EDUCATION

REQUIRED

ORIGINAL

%

ORIGINAL

MID-TERM

$

524,551.00

$

472,095.90 $

1,250,359.00

1,125,323.10

$ 1,774,910.00 90 $ 1,597,419.00 $

631,583.00 90

568,424.70

1,063,026.00 90

956,723.40

857,124.00 90

771,411.60

225,523.00 90

202,970.70

319,635.00 90

287,671.50

$ 4,871,801.00

$ 4,384,620.90 $

0.00 0.00
0.00

$

491,512.00

$

442,360.80 $

0.00

$

491,512.00 90 $

442,360.80 $

45,639.00 90

41,075.10

$

537.151.00

$

483,435.90 $

$

245,424.00 90 $

220,881.60 $

$ 5,654,376.00

$ 5,088,938.40 $

$

165,036.00 90 $

148,532.40 $

44,135.00 90

39,721.50

$

209,171.00

$

188,253.90 $

$ 5.863,547.00

$ 5,277,192.30 $

0.00
0.00 0.00 0.00
0.00 0.00
0.00

$

15,015.00

48,644.00

$

15,015.00 $

48,644.00

$

63,659.00 100 $

63.659.00 $

0.00 0.00
0.00

See notes to the general purpose financial statements.

- 40 -

SCHEDULE "11"

TOTAL REQUIRED

ACTUAL EXPENDITURES

SALARIES

OPERATIONS

TOTAL

AMOUNT OF UNDEREXPENDITURE
FOR REQUIRED ALLOTMENT

$

472,095.90 $

1,125,323.10

$ 1,597,419.00 $

568,424.70

956,723.40

771,411.60

202,970.70

287,671.50

$ 4,384,620.90 $

443,723.13 $ 1,121,524.62 1,565,247.75 $
613,384.92 1,215,422.23
863,141.83 170,288.60 449,605.26 4,877,090.59 $

15,902.77 $ 71,687.40 87,590.17 $ 54,551.58 32,665.64 57,960.34 33,499.06 63,851.76 330,118.55 $

459,625.90 1,193,212.02 1,652,837.92 $
667,936.50 1,248,087.87
921,102.17 203,787.66 513,457.02 5,207,209.14

0.00 0.00 0.00 0.00 0.00 0.00

$

442,360.80

$

$

442,360.80 $

41,075.10

$

483,435.90 $

$

220.881.60 $

$ 5,088,938.40 $

40,792.07 $ 209,309.34 225,361.53
55,011.12
530,474.06 $
64,955.96
595,430.02 $
264,540.10 $
5,737,060.71 $

500.64 $ 6,002.35 7,073.11 1,358.03
14,934.13 $
1,933.98
16,868.11 $
4,230.99 $
351,217.65 $

41,292.71 215,311.69 232,434.64
56,369.15
545,408.19
66,889.94
612,298.13
268,771.09
6,088,278.36

0.00 0.00
0.00

$

148,532.40 $

39,721.50

$

188,253.90 $

216,274.21 $
216,274.21 $

$ 54,285.41
54,285.41 $

216,274.21 54,285.41
270,559.62

0.00 0.00

$ 5,277,192.30 $

5,953.334.92 $

405,503.06 $ 6.358,837.98 $

0.00

$

15,015.00

48,644.00

s _ _ _63_._s5_9_oo_

$

19,914.68 $

19,914.68

44,424.16

44,424.16

$

64.33884 $

64,338.84 s _ _ _ _ _ _o_.oo_

- 41 -

CITY OF VIDALIA BOARD OF EDUCATION - TOOMBS COUNTY SCHEDULE OF TRAVEL OF BOARD MEMBERS YEAR ENDED JUNE 30, 1995

SCHEDULE "12''

BOARD MEMBER ADDRESS
Ms. Nancy Peterson, Chairman(*) 1612 Cheney Drive Vidalia, Georgia 30474
Mr. John T. Hadden (*) 106 Sunset Drive Vidalia, Georgia 30474
Mr. Linwood Libby 904 Laurel Drive Vidalia, Georgia 30474
Mr. T. Reid McArthur (*) Route 5, Box 18 Vidalia, Georgia 30474
Mr. Jeff Mercer (*) 917 Laurel Drive Vidalia, Georgia 30474
Ms. Virginia Sharpe (*) P. 0. Box 104 Vidalia, Georgia 30474
Mr. Bernard Thomas
502 Thompson Street
Vidalia, Georgia 30474

$

37.80

356.42

163.58

44.43

(*) Denotes Board Members Serving as of June 30, 1995

$

602.23

See notes to the general purpose financial statements.

- 42 -

SECTION II COMPLIANCE

CLAUDE L. VICKERS
STATE AUDITOR
(404) 656-2174

DEPARTMENT OF AUDITS AND ACCOUNTS
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400
March 15, 1996

Honorable Zell Miller, Governor Members of the General Assembly Members ofthe State Board ofEducation
and Superintendent and Members of the City of Vidalia Board ofEducation
COMPLIANCE REPORT BASED ON AN AUDIT OF THE FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS
Ladies and Gentlemen:
We have audited the general purpose financial statements of the City of Vidalia Board of Education as of and for the year ended June 30, 1995, and have issued our report thereon dated March 15, 1996. This report was qualified for a scope limitation and for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements.
Except as discussed in the following paragraph, we conducted our audit in accordance with generally accepted auditing standards and Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement.
We did not observe the taking of either the Federal donated commodities inventory or the purchased foods inventory at June 30, 1995, nor could we satisfy ourselves as to the accuracy of the amounts stated as inventories through alternative procedures.
Compliance with laws, regulations, contracts, and grants applicable to the City of Vidalia Board of Education is the responsibility ofthe Board's management. As part of obtaining reasonable assurance about whether the general purpose financial statements are free of material misstatement, we performed tests of the Board's compliance with certain provisions oflaws, regulations, contracts, and grants. However, the objective of our audit of the financial statements was not to provide an opinion on overall compliance with such provisions. Accordingly, we do not express such an opinion.
The results ofour tests disclosed no instances of noncompliance that are required to be reported herein under Government Auditing Standards.
95CRL-10

This report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies. This restriction is not intended to limit the distribution of this report which is a matter of public record.
, ~ Respectfully submitted,
Claude L. Vickers State Auditor
CLV:cm 95CRL-10

CLAUDE L. VICKERS
STATE AUDITOR (404) 656-2174

DEPARTMENT OF AUDITS AND ACCOUNTS
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400
March 15, 1996

Honorable Zell Miller, Governor Members of the General Assembly Members of the State Board ofEducation
and Superintendent and Members of the City of Vidalia Board of Education

SINGLE AUDIT REPORT ON COMPLIANCE WITH THE GENERAL REQUIREMENTS APPLICABLE TO FEDERAL FINANCIAL ASSISTANCE PROGRAMS

Ladies and Gentlemen:

We have audited the general purpose financial statements of the City of Vidalia Board of Education as of and for the year ended June 30, 1995, and have issued our report thereon dated March 15, 1996. This report was qualified for a scope limitation and for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements.

We have applied procedures to test the City of Vidalia Board of Education's compliance with the following requirements applicable to each of its Federal financial assistance programs, which are listed in the Schedule ofFederal Financial Assistance, for the year ended June 30, 1995:

(I) Political Activity

(5) Allowable Costs/Cost Principles

(2) Civil Rights

(6) Audit Follow-Up/Resolution

(3) Cash Management

(7) Administrative Requirements

(4) Federal Financial Reports

Our procedures were limited to the applicable procedures described in the Office of Management and Budget's "Compliance Supplement for Single Audits of State and Local Governments" and other additional procedures as deemed necessary. Our procedures were substantially less in scope than an audit, the objective of which is the expression of an opinion on the Board's compliance with the requirements listed in the preceding paragraph. Accordingly, we do not express such an opinion.

95CRL-50

With respect to the items tested, the results of those procedures disclosed no material instances of noncompliance with the requirements listed in the second paragraph of this report. With respect to items not tested, nothing came to our attention that caused us to believe that the City of Vidalia Board of Education had not complied, in all material respects, with those requirements. However, the results of our procedures disclosed an immaterial instance ofnoncompliance with those requirements, which is described in the Schedule ofFindings and Improper or Questioned Costs.
This report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies. This restriction is not intended to limit the distribution of this report which is a matter of public record.
Respectfully submitted,
~
Claude L. Vickers State Auditor
CLV:cm 95CRL-50

CLAUDE L. VICKERS
STATE AUDITOR
(404) 656-2174

DEPARTMENT OF AUDITS AND ACCOUNTS
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400
March 15, 1996

Honorable Zell Miller, Governor Members of the General Assembly Members ofthe State Board ofEducation
and Superintendent and Members of the City of Vidalia Board of Education

SINGLE AUDIT OPINION ON COMPLIANCE WITH SPECIFIC REQUIREMENTS APPLICABLE TO MAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAMS

Ladies and Gentlemen:

We have audited the general purpose financial statements of the City of Vidalia Board of Education as of and for the year ended June 30, 1995, and have issued our report thereon dated March 15, 1996. This report was qualified for a scope limitation and for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements.

We have also audited the City of Vidalia Board of Education's compliance with the requirements governing:

(1) Types of Services Allowed or Unallowed

(5) Applicable Special Tests and Provisions

(2) Eligibility
(3) Matching, Level ofEffort, and/or Earmarking

(6) Other Requirement Claims for Advances and Reimbursements

(4) Reporting

These requirements are applicable to the major Federal financial assistance programs, which are identified in the Schedule ofFederal Financial Assistance, for the year ended June 30, 1995. The management of the City of Vidalia Board of Education is responsible for the Board's compliance with those requirements. Our responsibility is to express an opinion on compliance with those requirements based on our audit.

95CRL-80

Except as discussed in the following paragraph, we conducted our audit of compliance in accordance with generally accepted auditing standards; Government Auditing Standards, issued by the Comptroller General of the United States; and Office of Management and Budget (0MB) Circular A-128, "Audits of State and Local Governments". Those standards and 0MB Circular A-128 require that we plan and perform the audit to obtain reasonable assurance about whether material noncompliance with the requirements referred to above occurred. An audit includes examining, on a test basis, evidence about the City of Vidalia Board of Education's compliance with those requirements. We believe that our audit provides a reasonable basis for our opmton.
We did not observe the talcing of either the Federal donated commodities inventory or the purchased foods inventory at June 30, 1995, nor could we satisfy ourselves as to the accuracy of the amounts stated as inventories through alternative procedures. However, this matter has no affect on the Board's compliance with the requirements listed in the second paragraph of this report.
In our opinion, the City ofVidalia Board ofEducation complied, in all material respects, with the requirements as disclosed in the second paragraph that are applicable to its major Federal financial assistance programs for the year ended June 30, 1995.
This report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies. This restriction is not intended to limit the distribution of this report which is a matter of public record.
Respectfully submitted,
~~
Claude L. Vickers State Auditor
CLV:cm 95CRL-80

CLAUDE L. VICKERS
STATE AUDITOR
(404) 656-2174

DEPARTMENT OF AUDITS AND ACCOUNTS
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400
March 15, 1996

Honorable Zell Miller, Governor Members of the General Assembly Members of the State Board ofEducation
and Superintendent and Members of the City of Vidalia Board of Education

SINGLE AUDIT REPORT ON COMPLIANCE WITH SPECIFIC REQUIREMENTS APPLICABLE TO NONMAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAM TRANSACTIONS

Ladies and Gentlemen:

We have audited the general purpose financial statements of the City of Vidalia Board of Education as of and for the year ended June 30, 1995, and have issued our report thereon dated March 15, 1996. This report was qualified for a scope limitation and for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements.

In connection with our audit ofthe fiscal year 1995 general purpose financial statements of the City of Vidalia
Board of Education and with our consideration of the Board's control structure used to administer Federal financial assistance programs, as required by Office of Management and Budget (0MB) Circular A-128, "Audits of State and Local Governments", we selected certain transactions applicable to certain nonmajor Federal financial assistance programs for the year ended June 30, 1995. As required by 0MB Circular A-128, we have performed auditing procedures on the selected transactions to test compliance with the requirements governing:

( 1) Types of Services Allowed or Unallowed

(2) Eligibility

Our procedures were substantially less in scope than an audit, the objective of which is the expression of an opinion on the City ofVidalia Board ofEducation's compliance with these requirements. Accordingly, we do not express such an opinion.

With respect to the items tested, the results of those procedures disclosed no material instances of noncompliance with the requirements listed in the second paragraph. With respect to items not tested, nothing came to our attention that caused us to believe that the City of Vidalia Board of Education had not complied, in all material respects, with those requirements.

95CRL-120

This report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies. This restriction is not intended to limit the distribution of this report which is a matter of public record.
Respectfully submitted,
t:r~
Claude L. Vickers State Auditor
CLV:cm 95CRL-120

SECTION III INTERNAL CONTROL

CLAUDE L. VICKERS
STATE AUDITOR
(404) 656-2174

DEPARTMENT OF AUDITS AND ACCOUNTS
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400
March 15, 1996

Honorable Zell Miller, Governor Members ofthe General Assembly Members ofthe State Board ofEducation
and Superintendent and Members ofthe City of Vidalia Board ofEducation
REPORT ON INTERNAL CONTROL STRUCTURE IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS
Ladies and Gentlemen:
We have audited the general purpose financial statements of the City of Vidalia Board of Education as of and for the year ended June 30, 1995, and have issued our report thereon dated March 15, 1996. This report was qualified for a scope limitation and for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements.
Except as discussed in the following paragraph, we conducted our audit in accordance with generally accepted auditing standards, and Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement.
We did not observe the taking of either the Federal donated commodities inventory or purchased foods inventory at June 30, 1995, nor could we satisfy ourselves as to the accuracy of the amounts stated as inventories through alternative procedures.
The management ofthe City ofVidalia Board of Education is responsible for establishing and maintaining an internal control structure. In fulfilling this responsibility, estimates and judgments by management are required to assess the expected benefits and related costs of internal control structure policies and procedures. The objectives of an internal control structure are to provide management with reasonable, but not absolute, assurance that assets are safeguarded against loss from unauthorized use or disposition, and that transactions are executed in accordance with management's authorization and recorded properly to permit the preparation ofgeneral purpose financial statements in accordance with generally accepted accounting principles. Because ofinherent limitations in any internal control structure, errors or irregularities may nevertheless occur and not

95ICL-3

be detected. Also, projection of any evaluation of the structure to future periods is subject to risk that procedures may become inadequate because of changes in conditions or that the effectiveness of the design and operation of policies and procedures may deteriorate.
In planning and performing our audit of the general purpose financial statements of the City of Vidalia Board ofEducation for the year ended June 30, 1995, we obtained an understanding of the internal control structure. With respect to the internal control structure, we obtained an understanding of the design of relevant policies and procedures and whether they have been placed in operation, and we assessed control risk in order to determine our auditing procedures for the purpose of expressing our opinion on the general purpose financial statements and not to provide an opinion on the internal control structure. Accordingly, we do not express such an opinion.
We noted a certain matter involving the internal control structure and its operation that we consider to be a reportable condition under standards established by the American Institute of Certified Public Accountants. Reportable conditions involve matters coming to our attention relating to significant deficiencies in the design or operation of the internal control structure that, in our judgment, could adversely affect the entity's ability to record, process, summarize, and report financial data consistent with the assertions of management in the general purpose financial statements.
As described in the Schedule ofFindings and Improper or Questioned Costs, a reportable condition was noted in the following control category:
General Fixed Assets
A material weakness is a reportable condition in which the design or operation of one or more of the internal control structure elements does not reduce to a relatively low level the risk that errors or irregularities in amounts that would be material in relation to the general purpose financial statements being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions.
Our consideration of the internal control structure would not necessarily disclose all matters in the internal control structure that might be reportable conditions and, accordingly, would not necessarily disclose all reportable conditions that are also considered to be material weaknesses as defined above. However, we believe that the reportable condition disclosed above is also considered to be a material weakness.
This condition was considered in determining the nature, timing, and extent of the procedures to be performed in our audit ofthe City of Vidalia Board ofEducation's financial statements and this report does not affect our report thereon dated March 15, 1996.
95ICL-3

This report is intended for the information of management, the Federal cognizant audit agency and other Federal granter agencies. This restriction is not intended to limit the distribution of this report which is a matter of public record.
Respectfully submitted,

CLV:cm 95ICL-3

Claude L. Vickers State Auditor

CLAUDE L. VICKERS
STATE AUDITOR
(404) 656-2174

DEPARTMENT OF AUDITS AND ACCOUNTS
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400
March 15, 1996

Honorable Zell Miller, Governor Members of the General Assembly Members ofthe State Board ofEducation
and Superintendent and Members of the City of Vidalia Board of Education
SINGLE AUDIT REPORT ON THE INTERNAL CONTROL STRUCTURE USED IN ADMINISTERING FEDERAL FINANCIAL ASSISTANCE PROGRAMS
Ladies and Gentlemen:
We have audited the general purpose financial statements of the City of Vidalia Board of Education as of and for the year ended June 30, 1995, and have issued our report thereon dated March 15, 1996. This report was qualified for a scope limitation and for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements. We have also audited the City ofVidalia Board ofEducation's compliance with requirements applicable to major Federal financial assistance programs and have issued our opinion thereon dated March 15, 1996.
Except as discussed in the following paragraph, we conducted our audit in accordance with generally accepted auditing standards; Government Auditing Standards, issued by the Comptroller General of the United States; and the provisions of Office ofManagement and Budget (0MB) Circular A-128, "Audits of State and Local Governments". Those standards and 0MB Circular A-128 require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement and about whether the City of Vidalia Board of Education complied with laws and regulations, noncompliance with which would be material to a major Federal financial assistance program.
We did not observe the taking of either the Federal donated commodities inventory or purchased foods inventory at June 30, 1995, nor could we satisfy ourselves as to the accuracy of the amounts stated as inventories through alternative procedures.
In planning and performing our audit for the year ended June 30, 1995, we considered the Board's internal control structure in order to determine our auditing procedures for the purpose of expressing our opinions on the Board's general purpose financial statements and on its compliance with requirements applicable to major Federal financial assistance programs and to report on the internal control structure in accordance with 0MB Circular A-128. This report addresses our consideration of internal control structure policies and
95ICL-6

procedures relevant to compliance with requirements applicable to Federal financial assistance programs. We have addressed internal control structure policies and procedures relevant to our audit of the general purpose financial statements in a separate report dated March 15, 1996.

The management ofthe City ofVidalia Board ofEducation is responsible for establishing and maintaining an internal control structure. In fulfilling this responsibility, estimates and judgments by management are required to assess the expected benefits and related costs of internal control structure policies and procedures. The objectives of an internal control structure are to provide management with reasonable, but not absolute, assurance that, assets are safeguarded against loss from unauthorized use or disposition, that transactions are executed in accordance with management's authorization and recorded properly to permit the preparation of general purpose financial statements in accordance with generally accepted accounting principles, and that Federal financial assistance programs are managed in compliance with applicable laws and regulations. Because of inherent limitations in any internal control structure, errors, irregularities, or instances of noncompliance may nevertheless occur and not be detected. Also, projection ofany evaluation of the structure to future periods is subject to the risk that procedures may become inadequate because of changes in conditions or that the effectiveness of the design and operation of policies and procedures may deteriorate.

For the purpose of this report, we have classified the significant internal control structure policies and procedures used in administering Federal financial assistance programs in the following control categories:

GENERAL REQUIREMENTS

SPECIFIC REQUIREMENTS

(1) Political Activity (2) Civil Rights (3) Cash Management (4) Federal Financial Reports

(1) Types of Services Allowed or Unallowed
(2) Eligibility
(3) Matching, Level ofEffort, and/or Earmarking

(5) Allowable Costs/Cost Principles

(4) Reporting

(6) Audit Follow-Up/Resolution (7) Administrative Requirements

(5) Applicable Special Tests and Provisions
(6) Other Requirement Claims for Advances and Reimbursements

For all of the internal control structure categories listed above, we obtained an understanding of the design of relevant policies and procedures and determined whether they have been placed in operation, and we assessed control risk.

During the year ended June 30, 1995, the City of Vidalia Board of Education expended 75% of its total Federal financial assistance under major Federal financial assistance programs.

95ICL-6

We performed tests of controls, as required by 0MB Circular A-128, to evaluate the effectiveness of the design and operation of internal control structure policies and procedures that we considered relevant to preventing or detecting material noncompliance with general requirements and specific requirements as described above that are applicable to each of the Board's major Federal financial assistance programs, which are identified in the Schedule of Federal Financial Assistance. Our procedures were less in scope than would be necessary to render an opinion on these internal control structure policies and procedures. Accordingly, we do not express such an opinion.
We noted a certain matter involving the internal control structure and its operation that we consider to be a reportable condition under standards established by the American Institute of Certified Public Accountants. Reportable conditions involve matters coming to our attention relating to significant deficiencies in the design or operation of the internal control structure that, in our judgment, could adversely affect the Board's ability to administer Federal financial assistance programs in accordance with applicable laws and regulations.
As described in the Schedule ofFindings and Improper or Questioned Costs, a reportable condition was noted in the following control category:
Cash Management
A material weakness is a reportable condition in which the design or operation of one or more of the internal control structure elements does not reduce to a relatively low level the risk that noncompliance with laws and regulations that would be material to a Federal financial assistance program may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions.
Our consideration of the internal control structure policies and procedures used in administering Federal financial assistance would not necessarily disclose all m3:tters in the internal control structure that might be reportable conditions and, accordingly, would not necessarily disclose all reportable conditions that are also considered to be material weaknesses as defined above. However, we believe the reportable condition described above is not a material weakness.
This report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies and should not be used for any other purpose. This restriction is not intended to limit the distribution of this report which is a matter of public record.
Respectfully submitted,
ff~~
Claude L. Vickers State Auditor
CLV:cm 95ICL-6

SECTION IV FINDINGS AND IMPROPER OR QUESTIONED COSTS

CITY OF VIDALIA BOARD OF EDUCATION - TOOMBS COUNTY SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS
YEAR ENDED JUNE 30, 1995
PRIOR YEAR
AUDIT FOLLOW-UP/RESOLUTION Audit Distribution Requirements Federal Financial Assistance Finding Resolved Audit Control Number 7931-94-01
The audit report for the year ended June 30, 1994, reported that the Board failed to submit a copy of the 1993 audit report to the Georgia Department of Human Resources from whom the Board received Child Care Assistance program (CFDA 93.575) funds. During the year under review, the Board submitted copies of the 1993 and 1994 fiscal year audit reports to the Georgia Department of Human Resources as required.
PRIOR YEAR/CURRENT YEAR
GENERAL FIXED ASSETS Failure to Maintain General Fixed Assets Account Group Financial Statements Reportable Condition - Material Weakness Audit Control Number 7931-93-02
The audit report for the year ended June 30, 1994, noted that the management of the City of Vidalia Board ofEducation had chosen not to maintain a system-wide General Fixed Assets Account Group within the formal accounting records as required by generally accepted accounting principles. In the year under review, the Board did not establish a General Fixed Assets Account Group within the formal accounting records. This condition results in the general purpose financial statements of the Board being incomplete and not in accordance with generally accepted accounting principles. Appropriate action should be taken by the Board to establish accounting controls and procedures to provide for maintenance of a General Fixed Assets Account Group. These subsidiary records should include an inventory ofland, buildings and equipment owned by the Board and should include, but may not be limited, to date acquired, acquisition cost, estimated replacement cost, location and description. Detailed records should be maintained of all additions and deletions to the General Fixed Assets Account Group.

CITY OF VIDALIA BOARD OF EDUCATION - TOOMBS COUNTY SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS
YEAR ENDED JUNE 30, 1995
CURRENT YEAR
EMPLOYEE COMPENSATION Salary Overpayment Financial Statements Nonmaterial Noncompliance Amount: $148.62 Audit Control Number 7931-95-01
For the year under review, a sample of 37 employees was selected to test the accuracy of payments made for employee compensation. One instance was noted in which an employee was overpaid in the amount of $148.62. This overpayment was the result of the Boarg incorrectly calculating the dollar amount of excess leave deducted from the individual's wages. The Board should seek reimbursement of this overpayment for deposit into the Board's General Fund.
CASH MANAGEMENT Excessive Cash Balances Federal Financial Assistance Major Program Reportable Condition Nonmaterial Noncompliance Audit Control Number 7931-95-02
A review of cash management procedures for the Elementary and Secondary Education Act Chapter I Education ofDeprived Children program (CFDA 84.010) disclosed that cash draws utilizing DE Form 0147, "Quarterly Report of Expenditures and Estimated Requirements for Grant Funds", were made in advance of immediate cash needs, resulting in the accumulation of excessive cash balances. During fiscal year 1995, the program had excessive ending monthly cash balances for six months. Procedures should be implemented to minimize the time elapsing between the transfer of funds from the Georgia Department of Education and disbursement of such funds by the Board.
Note: The City of Vidalia Board ofEducation was provided an opportunity to include pertinent comments from the Board's management concerning these audit findings, conclusions and recommendations. The Board has elected not to provide comments for inclusion in this report.