Management report, state of Georgia, First District Regional Educational Service Agency, an organizational unit of the state of Georgia, year ended June 30, 1998

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MANAGEMENT REPORT FIRST DISTRICT REGIONAL EDUCATIONAL SERVICE AGENCY AN ORGANIZATIONAL UNIT OF THE STATE OF GEORGIA YEAR ENDED JUNE 30, 1998
STATE OF GEORGIA DEPARTMENT OF AUDITS AND ACCOUNTS
254 WASHINGTON STREET ATLANTA, GEORGIA 30334-8400

FIRST DISTRICT REGIONAL EDUCATIONAL SERVICE AGENCY MANAGEMENT REPORT - TABLE OF CONTENTS -

LETTER OF TRANSMITTAL
SECTION I
SELECTED FINANCIAL INFORMATION
EXIDBITS
A COMBINED SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES - BUDGET AND ACTUAL GENERAL AND SPECIAL REVENUE FUNDS
B SCHEDULE OF STATE REVENUE C SCHEDULE OF OTHER REVENUE D SCHEDULE OF SALARIES AND TRAVEL

Page
1 2 3 4

SECTION II AUDITEE'S RESPONSE TO PRIOR YEAR FINDINGS AND QUESTIONED COSTS SUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS

SECTION ill CURRENT YEAR FINDINGS AND QUESTIONED COSTS SCHEDULE OF FINDINGS AND QUESTIONED COSTS

CLAUDE L. VICKERS
STATE AUDITOR
(404) 656-2174

DEPARTMENT OF AUDITS AND ACCOUNTS
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400
January 26, 1999

Honorable Roy E. Barnes, Governor Members ofthe General Assembly of Georgia Members ofthe State Board of Education
and Director and Members ofthe . First District Regional Educational Service Agency : Board of Control
Ladies and Gentlemen:
As part of our audit of the general purpose financial statements ofthe State of Georgia presented in the State ofGeorgia Comprehensive Annual Financial Report and the issuance of a State ofGeorgia Single Audit Report pursuant to the Single Audit Act Amendments of 1996, as of and for the year ended June 30, 1998, we have performed certain audit procedures at the First District Regional Educational Service Agency. Accordingly, the financial statements and compliance activities of the First District Regional Educational Service Agency were examined to the extent considered necessary in order to express an opinion as to the fair presentation ofthe financial statements contained in the State ofGeorgia Comprehensive Annual Financial Report and to issue reports on compliance and internal control as required by the Single Audit Act Amendments of 1996.
This Management Report contains information pertinent to the financial and compliance activities ofthe First District Regional Educational Service Agency as of and for the year ended June 30, 1998. The particular information provided is enumerated in the Table of Contents.
This report is intended solely for the use of management ofthe First District Regional Educational Service Agency. However, this report is a matter of public record and its distribution is not limited.
Respectfully submitted,
~~
Claude L. Vickers State Auditor
CLV:gp

SECTION I SELECTED FINANCIAL INFORMATION

FIRST DISTRICT REGIONAL EDUCATIONAL SERVICE AGENCY COMBINED SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL GENERAL AND SPECIAL REVENUE FUNDS
YEAR ENDED JUNE 30, 1998

EXHIBIT"A"

REVENUES
State Funds Federal Funds Other Funds
Total Revenues
EXPENDITURES
Current Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Administration School Administration Business Administration Maintenance and Operation of Plant Student Transportation Services Other Support Services Food Services Operation
Total Expenditures
Excess of Revenues over (under) Expenditures
OTHER FINANCING SOURCES
Other Sources
Excess of Revenues and Other Financing Sources over (under) Expenditures
FUND BALANCE JULY 1, 1997
Adjustments

GENERAL FUND

BUDGET

ACTUAL

$ 963,817.00 $ 1,170,297.96

593,217.00

733,842.91

$ 11557,034.00 $ 1,904,140.87

$

44,375.65 $

43,445.36

270,377.81 862,655.89

287,794.80 1,033,913.07

158,192.65

183,597.28

117,556.00 134,000.00

120,274.68 133,802.93

$ 1,5871158.00 $ 1,802,828.12

$

-30, 124.00 $

101,312.75

$

-30,124.00 $

101,312.75

979,017.80

914,441.10

5,838.99

SPECIAL REVENUE FUND

BUDGET

ACTUAL

$ 1,561,028.00 $ 1,404,718.00

2,010,445.00

1,702,272.39

541!812.41

$ 3,571,473.00 $ 3,648,802.80

$

659,703.00 $

602,060.38

683,489.00 1,199,486.00
15,530.00 206,129.00
92,609.00 475,641.00 112,482.00
1,756.00 637,055.00
2,000.00

659,240.93 988,298.25
27,196.77 191,535.15 91,184.00 449,701.83 124,172.93
841.10 532,882.71
1,898.00

$ 4,085,880.00 $ 3,669,012.05

$ -514,407.00 $

-20,209.25

514,407.00

$

0.00 $

-20,209.25

867,777.79

844,251.38

-9,272.96

FUND BALANCE JUNE 30, 1998

'-.

$ 954,732.79 $ 1,015,753.85

$

858,504.83 $

824,042.13

SUMMARY OF FUND BALANCE
Reserved Federal Programs Instructional Media Inventories Sick and Personal Leave
Unreserved Undesignated

$

3,084.69

4,774.21

$

7,858.90

1,0071894.95

$

8,030.55

682,279.61

$ 690,310.16 133,731.97

$ 1,015,753.85 -1 -

$ 824,042.13

FIRST DISTRICT REGIONAL EDUCATIONAL SERVICE AGENCY SCHEDULE OF STATE REVENUE YEAR ENDED JUNE 30, 1998

EXHIBIT"B"

AGENCY/FUNDING
GRANTS Education, Georgia Department of Other State Programs Georgia Leaming Resources System Health Insurance PSATExam Regional Educational Service Agencies Severely Emotionally Disturbed Supervision and Assessment of Student and Beginning Teachers and PerformanceBased Certification Lottery Program Educational Technology Centers
CONTRACTS Education, Georgia Department of Governor's School Leadership Institute Instructional Technology Training Center
OTHER Education, Georgia Department of Registration Fees

GENERAL FUND

SPECIAL REVENUE
FUND

$

159,544.00

$

67,299.14

288.00

859,792.00

1,190,674.00

85,208.00

54,500.00

930.82 156,310.00

470.00

$

t 170,297.96 $ =====1'!:::::404:=:::::!::7, =1=8.=0=0

-2-

FIRST DISTRICT REGIONAL EDUCATIONAL SERVICE AGENCY SCHEDULE OF OTHER REVENUE YEAR ENDED JUNE 30, 1998

EXHIBIT"C"

Indirect Cost Special Revenue Fund
Interest Earned Sales and Services
Cooperative Purchasing Agency Less: Cost of Goods Sold
Services Provided Shared Services Projects Boards of Education Appling County Bryan County Bulloch County Camden County Candler County Effingham County Evans County Jeff Davis County Liberty County Long County McIntosh County Screven County Tattnall County Toombs County Vidalia, City of Wayne County
Workshop Fees

GENERAL FUND

SPECIAL REVENUE
FUND

$

36,850.04

52,789.09 $

6,274.10

2,460,481.55 -1,983,374.89

29,107.50 19,303.00 42,782.00 34,920.50 49,999.00 36,662.50 72,506.50 47,515.50 43,005.00 35,540.00 42,278.00 12,135.50 20,898.50 9,699.50 9,478.00 19,376.00 1181996.78

581431.65

$

7331842.91 $ ====54::::::::::::!1'=81=2=.4=1

-3-

FIRST DISTRICT REGIONAL EDUCATIONAL SERVICE AGENCY SCHEDULE OF SALARIES AND TRAVEL YEAR ENDED JUNE 30, 1998

EXHIBIT"D"

NAME

TITLE CATEGORY

SALARIES

TRAVEL

ADAMS,JEAN

Psycho-Educational Teacher

$

5,221.16

AHL.BRENDA

Psych-Ed Paraprorreacher Aide

8,205.66 $

251.00

ALEXANDER.CANDY

Substitute

100.00

ALEXANDER.DEBRA

Psycho-Educational Teacher

25,946.38

232.20

ALLEN.TANYA

Substitute

64.37

ANDERSON,BETTY L

Substitute

330.60

ANDERSON.CINDY

Substitute

135.00

ANDERSON,JILL

Support Serv Secretary/Clerk

2,622.65

BARR.CHARLES R

Finance/Business Service Mgr

53,000.04

515.25

BAZEMORE.BETTY JO

Substitute

45.00

BAZEMORE.WILLIAM H

Warehouseman

39,801.00

1,496.00

BEAUDOIN,LORI

Substitute

180.00

BECK.SCOTT AL

School Social Worker

38,876.62

2,118.25

BISHOP.NELDA R

Instructional Supervisor

60,345.09

2,372.23

BLACKWOOD,JOAN M

Instructional Supervisor

55,797.34

4,272.28

BLAKLEY,JUDY

Substitute

135.00

BOUDREAU,WANDA

Substitute

30.90

BOYER.LISA B

Technology Specialist

46,547.68

2,827.99

BRADDOCK.WHITNEY

Psycho-Educational Teacher

40,753.23

2,700.40

BRADFORD.ELAINE Y

Psycho-Ed Spec Ed Specialist

4,032.18

BRAVO,BERNICE

Family Services Coordinator

19,933.36

7,227.75

BRILEY,CYNTHIA

Psych-Ed Paraprorreacher Aide

1,481.04

BRINSON,KIMBERLY

Psych-Ed Paraprorreacher Aide

5,543.26

185.62

BROCKINGTON,SHEILA

Psycho-Educational Teacher

5,680.58

125.00

BROWN,KAY

RESA Director

79,800.00

3,544.27

BROWN.LAWRENCE

Substitute

76.44

BROWN,STANLEY M

Warehouseman

17,013.24

CARTER.JR MICHAEL J

Warehouseman

17,355.33

CARTER.JULIE

Substitute

60.51

CLARK,HELEN

Substitute

38.22

CLARK,RICHARD

Warehouseman

7,364.19

CLAY,JANICE D

Instructional Supervisor

50,175.31

5,260.29

CLENDINEN,ANNE P

Psycho-Educational Teacher

36,303.64

103.00

COLEMAN,ETHI COOPER.GARY

Substitute Warehouseman

28.32
<.
25,626.77

COVINGTON,CAROLYN G

IS Personnel-Finance&Business

28,949.28

COX.MAVIS

Substitute

2,298.66

CRAVEN.DEBBIE L

Director of Child Serve

58,598.77

3,663.12

CROCKETT-AKINS,STUART

IS Personnel-Instruction Serv

28,872.50

5,975.54

CROSBY.MELANIE

Substitute

75.90

CROWDER,KIMBERLY D PITTS Family Services Coordinator

22,229.30

1,167.99

DAVIS,BENJAMIN M

Warehouseman

2,013.13

DAVIS,BRADFORD C

Warehouseman

1,760.00

DEAL,HOODW

Warehouseman

29,743.80

DEAN,BARBARA

Substitute

417.83

DEMPSEY.RHONDA

Substitute

136.50

DENMARK,IRENE M

IS Personnel-Instruction Serv

40,741.06

2,974.99

DICKERSON,JANICE

Substitute

90.00

DREW,SANDRA

Substitute

361.77

DURDEN.AMY L

Business Serv Secretary/Clerk

20,565.60

-4-

FIRST DISTRICT REGIONAL EDUCATIONAL SERVICE AGENCY SCHEDULE OF SALARIES AND TRAVEL YEAR ENDED JUNE 30, 1998

EXHIBIT"D"

NAME

TITLE CATEGORY

SALARIES

TRAVEL

EDGE,KELLEY

Substitute

$

28.32

FARMER,ARLENE N

IS Personnel-Finance&Business

27,158.40 $

314.55

FARRELL,MARYANN

Family Services Coordinator

20,240.74

847.87

FLETCHER,BENJAMIN F

Warehouseman

1,807.50

FLOWERS,GAIL

Psycho-Ed School Sec/Clerk

6,774.17

42.25

FORDHAM,FLO E

Psycho-Ed Spec Ed Specialist

49,999.69

1,423.54

FOX,JENNIFER

Substitute

154.27

GIVENS,BETTY JO

Psycho-Educational Teacher

3,921.66

GLISSON,JAIME

Support Serv Secretary/Clerk

661.44

GREER,LOIS EDNA

Substitute

76.44

GRIMES,CINDA

Psycho-Educational Teacher

31,126.48

175.65

GROOVER,SHERRI B

Support Serv Secretary/Clerk

21,785.76

HAIRE,BRENDA

Psych-Ed Parapro/Teacher Aide

6,929.82

134.89

HALL,BEVERLY

Substitute

20.60

HALLIGAN,SUSAN F

Instructional Supervisor

56,313.01

5,991.18

HARRELL,FRAN

Psycho-Educational Teacher

23,720.00

137.78

HARRISON.PHYLLIS T

Technology Specialist

5,145.88

HATTAWAY,JULIE R

Audiologist

30,586.18

845.70

HELMLY,SHIRLEY

Substitute

62.87

HILL,LINDA F

Warehouseman

17,593.92

HOBBS,CAROLYN M

Instructional Supervisor

60,248.77

3,999.05

HODGE,NANCY

Psycho-Educational Teacher

36,640.50

1,111.21

HOLLINGSWORTH,DELORIS

Substitute

20.60

HOLLOWAY,CLARA B

Psych-Ed Parapro/Teacher Aide

9,033.84

HORD,JANET S

Support Serv Secretary/Clerk

25,308.48

65.50

HUBBARD,IKE B JR

Warehouseman

1,500.00

HUGGINS,SUSAN

Substitute

40.00

HUGHES,JANELLE

Technology Director

57,197.42

2,473.41

HULVEY,MICHAEL

Substitute

229.32

INGLEY,THERISA

School Psychologist

50,188.49

3,420.98

JACKSON,MELANIE H

Business Serv Secretary/Clerk

24,718.08

JACKSON,RANDOLPH C

Custodial Personnel

3,600.42

JOHNSON,KENNETH C

Warehouseman

21,955.47

JOHNSON,WENDY JONES,JAMIE

Psych-Ed Parapro/Teacher Aide Information Services Clerk

7,555.50 4,413.56

87.49
<-.

JONES,JANICE

Psych-Ed Parapro/Teacher Aide

8,511.70

200.28

JORDAN,ALEX

Psycho-Ed Spec Ed Specialist

49,889.08

633.28

JORDAN,DOROTHY

Substitute

135.00

KANGETER,VICKI

Substitute

88.45

KEEL,BEVERLY JAN

Support Serv Secretary/Clerk

21,156.00

83.25

KELLEY,JUDI

Director of Psycho-Ed Program

64,069.56

2,342.98

KENDRICK,KATHLEEN B KEY,DAISY KIMBALL,LEWIS E

Information Services Clerk Substitute School Psychologist

24,718.08 45.00
62,837.59

3,948.68

KIRKLAND,CHARLENE KIRKLAND,SANDRA M

Psych-Ed Parapro/Teacher Aide Psycho-Educational Teacher

7,180.32 4,969.54

204.83

KLUGHART,CHARLES LAIRSEY,SHERRY LANIER,GARRIEN LANIER,SONYA W

Substitute Psych-Ed Parapro/Teacher Aide Substitute Family Services Coordinator

45.00 8,463.23
844.30 22,338.24

16.00 647.50

-5-

FIRST DISTRICT REGIONAL EDUCATIONAL SERVICE AGENCY SCHEDULE OF SALARIES AND TRAVEL YEAR ENDED JUNE 30, 1998

EXHIBIT"D"

NAME

TITLE CATEGORY

SALARIES

TRAVEL

LECROY.ANTHONY

Substitute

$

50.00

LEE,BILL

School Social Worker

2,194.37 $

422.00

LEE.JENNIFER

IS Personnel-Finance&Business

17,443.42

23.00

LEGGETT,DELENA

Substitute

2,529.06

LEWIS.STEPHANIE

Substitute

25.65

LIBBY,DONNA H

Psycho-Educational Teacher

35,582.84

592.06

MALLARD,CARETHA

Substitute

35.49

MALLARD.DANA S

Support Serv Secretary/Clerk

349.13

MANGRUM.DONNA

Finance/Business Service Mgr

33,121.44

138.00

MARCHIONNI.CARLO L

Warehouseman

573.75

MARKOVCIC,FRANKIE D

Information Services Clerk

15,815.52

458.08

MARTIN.DANIEL P

Warehouseman

1,137.50

MARTIN,LUKE R

Warehouseman

1,440.65

MCAFEE,ASHLYN B

Substitute

95.27

MCDONALD,CAROL

School Psychologist

3,680.72

MCDUFFIE.ROSEMARY M

Psych-Ed Parapro/Teacher Aide

7,772.56

84.75

MINCEY.JOANN

Psych-Ed Parapro/Teacher Aide

4,840.84

90.67

MORGAN.JENNIE F

Instructional Supervisor

58,196.52

856.00

MORGAN.PEGGY C

Psycho-Ed School Sec/Clerk

11,986.00

137.78

MORRIS,GAIL P

Psycho-Ed School Sec/Clerk

23,340.48

113.25

MORRIS,JEANNIE S

Psycho-Ed Spec Ed Specialist

45,675.61

2,081.66

MORRIS,LYNNE T

Director of Child Serve

53,161.97

3,298.46

MORRIS,SHIRLEY

Psych-Ed Parapro/Teacher Aide

4,343.68

MURPHY.CHARLES

Family Services Coordinator

17,880.94

1,318.49

MURRAY,DONALD

Substitute

1,328.27

MURRELL,BRIAN P

Warehouseman

210.00

NAILS.JANOS

Substitute

25.75

NESSMITH.SUSAN D

Substitute

585.00

NUNEZ.NORMA A

School Social Worker

38,463.46

6,386.02

O'QUINN,PAULA R

Substitute

30.90

OATES,LENA

Psycho-Educational Teacher

32,499.19

298.50

OQUENDO.HEIDI L

Special Educ Teacher P-12

28,857.52

4,488.50

OWENS.ALVIN

Substitute

250.00

PALMER,TRACY PATTERSON,BARBARA

Substitute Psycho-Educational Teacher

33.66

25,253.36

137.78

<.

PELCZARSKl,BRUNO

Substitute

2,914.87

PHENIS,JAMES C

Instructional Supervisor

60,651.88

3,012.51

PHILLIPS.ROSE ANNE

Psycho-Ed Spec Ed Specialist

56,732.97

976.66

POLLETT.PAULA N

Support Serv Secretary/Clerk

8,989.04

23.25

POOLE.PEGGY ANN

Psych-Ed Parapro/Teacher Aide

6,110.34

22.00

PURVIS,GLENDA

Psycho-Ed Social Worker

27,204.86

1,136.12

REEVES,JOSEPH

Technology Specialist .

2,026.38

RICE.LINDA

General Admin Secretary/Clerk

20,902.44

25.00

ROBERTS.CARMEN

Substitute

1,090.75

ROBY,LISAG

Technology Specialist

37,243.47

3,687.28

ROESEL,DEE ANN

IS Personnel-Instruction Serv

40,765.63

2,218.21

ROGERS,BRUCE

School Psychologist

30,534.80

5,707.00

ROOKS,DENISE

Psych-Ed Parapro/Teacher Aide

7,582.50

59.50

RUSSELL,ANGELA

Substitute

33.47

SANCHEZ-VESGA,BERNARDO

Family Services Coordinator

14,195.43

4,411.75

-6-

FIRST DISTRICT REGIONAL EDUCATIONAL SERVICE AGENCY SCHEDULE OF SALARIES AND TRAVEL YEAR ENDED JUNE 30, 1998

EXHIBIT"D"

NAME

TITLE CATEGORY

SALARIES

TRAVEL

SANDERS.CYNTHIA

Psych-Ed Parapro!Teacher Aide

$

1,243.56

SAPP.SHERRY ANN

Substitute

33.47

SCRUGGS,JOHATHAN R

Warehouseman

430.50

SHUMAKER.MATTHEW A

Warehouseman

1,302.50

SHUMAN.AVA MARIE

Substitute

60.51

SIEGRIST.LORRAINE

Substitute

100.00

SMITH,CHRIS E

Instructional Supervisor

53,864.05 $

7,918.18

SMITH.DONNA R

Substitute

120.60

SMITH,ELAINE V

General Admin Secretary/Clerk

20,332.08

139.00

SMITH.HORTENSIA

Substitute

45.00

SMITH.KAYLA HOPE

Information Services Clerk

451.25

SMITH,MAXE

Warehouseman

24,889.53

SMITH,MICHELE S

Instructional Supervisor

50,175.31

3,251.26

SMITH.PATSY

Substitute

464.10

SMITH,WINDELL

Substitute

140.00

SOUTHWELL.DEBRA

Substitute

584.45

STEWART,TAMIKO

Substitute

40.95

TAYLOR.HAYWARD

Substitute

27.07

TAYLOR,LASHERICA

Psych-Ed Parapro!Teacher Aide

1,042.86

THOMAS,WENDY

Psych-Ed Parapro!Teacher Aide

2,052.16

107.96

THOMPSON.DAWN

Psycho-Educational Teacher

674.15

26.00

THOMSON,DORIS

Director of GLRS

59,669.52

4,332.52

TOMBERLIN,CINDY W

Psycho-Ed School Sec/Clerk

13,381.74

204.50

TORRANCE,RONDA M

Psycho-Ed School Sec/Clerk

11,378.10

10.50

TREMBLE,MELANIE

General Admin Secretary/Clerk

17,498.28

TRUETT.CONNIE E

Technology Specialist

4,918.76

200.25

TUTTLE,BEVERLY S

IS Personnel-Instruction Serv

40,741.06

3,553.87

ULMER,TIFFANY E

Support Serv Secretary/Clerk

1,120.13

VOLLRA TH,ZINA

Substitute

223.86

WARD,JAMES E

Warehouseman

29,038.28

498.50

WARD,KAREN

Psycho-Ed School Sec/Clerk

6,592.50

38.50

WAUGH.FAYE W

Director of GLRS

55,756.68

3,615.81

WILCOX,CELESTE

Substitute

97.84

WILLIAMS.RHONDA WILLIAMS,WANDA J

Psycho-Educational Teacher IS Personnel-Finance&Business

20,735.00

325.56

''.,

1,616.22

WILSON,ANGELA

Psycho-Educational Teacher

25,397.14

169.42

WILSON.TERESA A

Psych-Ed Parapro!Teacher Aide

1,112.00

ZIPF.SHIRLEY A

Substitute

152.88

Accruals June 30, 1997 June 30, 1998

$ 3,000,846.34 $
-197,460.21
2161890.46

142,757.13
-754.75
0.00

$ 310201276.59 $ =====1=42=10=0=2=.3=8

-7-

SECTION II AUDITEE'S RESPONSE TO PRIOR YEAR FINDINGS AND QUESTIONED COSTS

FIRST DISTRICT REGIONAL EDUCATIONAL SERVICE AGENCY AUDITEE'S RESPONSE
SUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS YEAR ENDED JUNE 30, 1998

PRIOR YEAR FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS

FINDING CONTROL NUMBER AND STATUS

8804-93-03 FS-8804-97-01

Further Action Not Warranted Unresolved - See Corrective Action/Responses

CORRECTIVE ACTION/RESPONSES

GENERAL FIXED ASSETS/PROPERTY MANAGEMENT Failure to Maintain General Fixed Assets Account Group Finding Control Number: FS-8804-97-01

At present, Georgia Department ofEducation has not implemented a General Fixed Assets Account Group in our accounting system.

SECTION ill CURRENT YEAR FINDINGS AND QUESTIONED COSTS

FIRST DISTRICT REGIONAL EDUCATIONAL SERVICE AGENCY SCHEDULE OF FINDINGS AND QUESTIONED COSTS YEAR ENDED JUNE 30, 1998
FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS
GENERAL FIXED ASSETS/PROPERTY MANAGEMENT Failure to Maintain General Fixed Assets Account Group Finding Control Number: FS-8804-98-0 I
The First District Regional Educational Service Agency does not maintain a General Fixed Assets Account Group within the formal accounting records. This condition results in the general purpose financial statements of the Agency being incomplete and not in accordance with generally accepted accounting principles. Appropriate action should be taken by the Agency to establish accounting controls and procedures to provide for maintenance of a General Fixed Assets Account Group. These subsidiary records should include an inventory of equipment owned by the Agency and should include, but may not be limited to, date acquired, acquisition cost, estimated replacement cost, location, and description. Detailed records should be : maintained of all additions and deletions to the General Fixed Asset Account Group.