Audit report, Turner County Board of Education, Ashburn, Georgia, year ended June 30, 1999

GA
A<3bo
. R l )Jo_ 19
\9qg-qq
AUDIT REPORT TURNER COUNTY-BOARD OF EDUCATION
ASHBURN, GEORGIA YEAR ENDED JUNE 30, 1999
STATE OF GEORGIA DEPA~TMENT OF AUDITS AND ACCOUNTS
254 WASHINGTON STREET ATLANTA, GEORGIA 30334-8400

TURNER COUNTY BOARD OF EDUCATION -TABLE OF CONTENTS-

SECTION I

FINANCIAL

INDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS

EXHIBITS

GENERAL PURPOSE FINANCIAL STATEMENTS

COMBINED STATEMENTS - OVERVIEW

A

COMBINED BALANCE SHEET

ALL FUND TYPES AND ACCOUNT GROUP

2

B

COMBINED STATEMENT OF REVENUES, EXPENDITURES AND

CHANGES IN FUND BALANCES

ALL GOVERNMENTAL FUND TYPES

4

C

COMBINED STATEMENT OF REVENUES, EXPENDITURES AND

CHANGES IN FUND BALANCES - BUDGET AND ACTUAL

(NON-GAAP BASIS)

GENERAL AND SPECIAL REVENUE FUNDS

7

D

STATEMENT OF REVENUES, EXPENSES AND

CHANGES IN FUND BALANCES

FIDUCIARY FUND TYPE - NONEXPENDABLE TRUST FUND

8

E

STATEMENT OF CASH FLOWS

FIDUCIARY FUND TYPE - NONEXPENDABLE TRUST FUND

9

F NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

11

ADDillONAL FINANCIAL INFORMATION

COMBINING STATEMENTS

SPECIAL REVENUE FUND

G

COMBINING BALANCE SHEET

22

H

COMBINING STATEMENT OF REVENUES, EXPENDITURES

AND CHANGES IN FUND BALANCES

23

SCHEDULES

1 SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS

24

2 SCHEDULE OF STATE REVENUE

26

3 SCHEDULE OF APPROVED LOCAL OPTION SALES TAX PROJECTS

27

4 SCHEDULEOFEXPENDITURES

LOTTERY PROGRAMS

28

TURNER COUNTY BOARD OF EDUCATION -TABLE OF CONTENTS-

SECTION I

FINANCIAL

ADDITIONAL FINANCIAL INFORMATION

SCHEDULES

ANALYSIS OF MINTh1UM EXPENDITURE REQUIREMENTS

GENERAL FUND - QUALITY BASIC EDUCATION PROGRAMS

5

OVERALL

29

6

BYPROGRAM

30

SECTION II
COMPLIANCE AND INTERNAL CONTROL REPORTS
REPORT ON COMPLIANCE AND ON INTERNAL CONTROL OVER FINANCIAL REPORTING
BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE wrrn
GOVERNMENT AUDITING STANDARDS
REPORT ON COMPLIANCE wrrn REQUIREMENTS APPLICABLE TO EACH MAJOR PROGRAM AND INTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE wrrn 0MB CIRCULAR A-133

SECTION ill AUDITEE'S RESPONSE TO PRIOR YEAR FINDINGS AND QUESTIONED COSTS SUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS

SECTION IV FINDINGS AND QUESTIONED COSTS SCHEDULE OF FINDINGS AND QUESTIONED COSTS

SECTION I FINANCIAL

RussELL W. H1NTON
STATE AUDITOR
(404) 656-2174

DEPARTMENT OF AUDITS AND ACCOUNTS
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400
January 31, 2000

Honorable Roy E. Barnes, Governor Members of the General Assembly Members of the State Board of Education
and Superintendent and Members of the Turner County Board of Education
INDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
Ladies and Gentlemen:
We have audited the accompanying general purpose financial statements of the Turner County Board of Education, as of and for the year ended June 30, 1999, as listed in the table of contents. These general purpose financial statements are the responsibility of the Turner County Board of Education's management. Our responsibility is to express an opinion on these general purpose financial statements based on our audit.
We conducted our audit in accordance with generally accepted auditing standards and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion.
As described in the notes to the general purpose financial statements, the Board's financial statements have been prepared using certain accounting practices and policies which, in our opinion, vary in some respects from generally accepted accounting principles. These variances are described as follows:
* The general purpose financial statements of the Board did not contain a General Fixed Assets
Account Group to account for property and equipment owned by the Board which should be included to conform to generally accepted accounting principles.

99ARL-13

* School activity accounts maintained at the individual schools are not included in the general purpose financial statements. To conform to generally accepted accounting principles, these accounts should be included in the general purpose financial statements.
as * The Board did not recognize expenditures, in the year ended June 30, 1999, a portion of salaries
and the corresponding employer's cost ofrelated benefits earned for contractual services completed prior to June 30, 1999. Also funds received, subsequent to June 30, 1999, from the Georgia Department of Education for the State's share of these unrecorded salaries and related benefits were not recorded as revenue in the year under review. Conversely, the similar expenditures and related revenues for contractual services completed prior to June 30, 1998, were improperly recorded in the year ended June 30, 1999. To conform to generally accepted accounting principles, revenues should be recorded when available and measurable and expenditures should be recorded when incurred, rather than when funds are received or disbursed.
The aggregate effects on the general purpose financial statements of these variances or omissions have not been determined, but are believed to be material.
In our opinion, except for the effects on the general purpose financial statements of the matters referred to in the preceding paragraph, the general purpose financial statements referred to above present fairly, in all material respects, the financial position of the Turner County Board of Education as of June 30, 1999, and the results of its operations and the cash flows of its nonexpendable trust fund for the year then ended, in conformity with generally accepted accounting principles.
In accordance with Government Auditing Standards, we have also issued our report dated January 31, 2000,
on our consideration of the Turner County Board of Education's internal control over financial reporting and our tests of its compliance with certain provisions oflaws, regulations, contracts and grants.
Our audit was performed for the purpose of forming an opinion on the general purpose financial statements of the Turner County Board of Education taken as a whole. The accompanying combining statements (Exhibits G and H) and the financial schedules (Schedules 1 through 6), which includes the Schedule of Expenditures of Federal Awards as required by U.S. Office of Management and Budget Circular A-133, Audits ofStates, Local Governments, and Non-Profit Organizations, are presented for purposes of additional analysis and are not a required part of the general purpose financial statements. Such information has been subjected to the auditing procedures applied in the audit of the general purpose financial statements and in . our opinion, except for the effects of the matters referred to in the third paragraph, such information is fairly presented in all material respects in relation to the general purpose financial statements taken as a whole.
99ARL-13

A copy of this report has been. filed as a permanent record in the office of the State Auditor and made available to the press of the State, as provided for by Official Code of Georgia Annotated Section 50-6~24.
Respectfully submitted,
~w.~ Russell W. Hinton State Auditor
RWH:gp 99ARL-13

TURNERCOUNTYBOARDOFEDUCATION

TURNER COUNTY BOARD OF EDUCATION COMBINED BALANCE SHEET
ALL FUND TYPES AND ACCOUNT GROUP JUNE 30. 1999

ASSETS
Cash and Cash Equivalents
Investments
Accounts Receivable
Inventories Food Donated Commodities Purchased Food
Amount Available in Debt Service Fund
Amount to be Provided in Future Years For Payment of Bond Debt

GENERAL FUND

GOVERNMENTAL FUND TYPES

SPECIAL

CAPITAL

REVENUE

PROJECTS

FUND

FUND

$

514,543.85 $

158,527.24 $

732,327.21

50,972.00

173,573.26

7,184.65 4,700.23

Total Assets

$

565,515.85 $

343,985.38 $ ===7=3=2=,3=27=.2=1=

LIABILITIES AND FUND EQUITY
LIABILITIES
Accounts Payable Salaries Payable ExpiredGrant Balances Payable General Obligation Bonds Payable
Total Liabilities
FUND EQUITY
Fund Balances Reserved For Bus Replacement Funds For Continuation of Federal Programs For Debt Service For Endowment Corpus For Inventories Food Donated Commodities Purchased Food For Purpose of Bond Issue Unreserved Undesignated
Total Fund Equity

$

498.51 $

41,048.85

164,915.02

$

498.51 $

205,963.87

$

61,271.00

$

20,617.61

7,184.65 4,700.23
$

732,327.21

503,746.34

105,519.02

0.00

$

565,017.34 $

138,021.51 $

732,327.21

Total Liabilities and Fund Equity

$

565,515.85 $

The notes to the general purpose financial statements are an integral part of this statement. -2-

343,985.38 $ _ _7,,,,3.2.!.,i;,3,..27.,...2.1. =

EXHIBIT "A"

DEBT SERVICE
FUND

FIDUCIARY FUND TYPE NONEXPENDABLE TRUST FUND

ACCOUNT GROUP GENERAL
LONG-TERM DEBT

TOTALS

(Memorandum Onltl

JUNE 30, 1999

JUNE 30; 1998

$

315,744.07 $

1,449.66

$ 1,722,592.03 $ 2,015,606.27

25,000.00

25,000.00

25,000.00

122,530.83

97.09

347,173.18

366,320.79

$

438,274.90

2,626,725.10

7,184.65 4,700.23 438,274.90
2,626,725.10

10,562.35 4,466.44 466,082.56
3,248,917.44

$

438,274.90 $

26,546.75 $

3,065,000.00 $ 5,171,650.09 $ 6,136,955.85

$

41,547.36 $

38,451.55

164,915.02

150,294.18

3,928.27

$

3,065,000.00

3,065,000.00

3,715,000.00

$

3,065,000.00 $ 3,271,462;38 $ 3,907,674.00

$

438,274.90

$

0.00

$

438,274.90 $

$

438,274.90 $

26,546.75
0.00 26,546.75

$

61,271.00

20,617.61 $

8,341.34

438,274.90

466,082.56

26,546.75

25,000.00

7,184.65 4,700.23 732,327.21

10,562.35 4,466.44 1,040,024.57

609,265.36

674,804.59

$ 1,900,187.71 $ 2,229,281.85

26,546.75 $

3,065,000.00 $ s,171,650.09 $ 6,136,955.85

-3-

TURNER COUNTY BOARD OF EDUCATION COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
ALL GOVERNMENTAL FUND TYPES YEAR ENDED JUNE 30. 1999

REVENUES
State Funds Federal Funds Taxes Other Funds
Total Revenues
EXPENDITURES
Current Instruction Support Services Pupil Services Improvement of Instructional .Services Educational .Media Services General Administration School Administration Business Administration Maintenance and Operation of Plant Student Transportation Services Central Support Services Other Support Services Food Services Operation Community Services Operations
Capital Outlay Debt Service
Principal Interest Paying Agent Fees
Total Expenditures
Excess of Revenues over (under) Expenditures
OTHER FINANCING SOURCES (USES)
Operating Transfers In Operating Transfers Out.
Total Other Financing Sources (Uses)
Excess of Revenues and Other Financing Sources over (under) Expenditures and Other Financing Uses
FUND BALANCE JULY 1
Food Inventory - Net Change in Period . Donated Commodities Purchased Food

GENERAL FUND

SPECIAL REVENUE
FUND

$ 8,534,070.49 $ 74,047.13
1,838,878.02 126,133.87
$ 10,573,129.51 $

436,427.43 1,795,676.66
74417.86
2,306,521.95

$ 7,286,222.20 $ 1,235,334.36

481,901.88 499,439.99 196,522.82 206,864.58 717,098.02
38,904.65 643,230.26 356,954.62
7,162.80 81,222.70
20,495.66 24,392.93

135,462.45 4?,747.08
75,924.21
7,861.52 7,438.74
52,463.10 749,639.60

$ 10,560,413.11 $

$

12,716.40 $

2,309,871.06 -3 349.11

$

$

-4 747.08

$

-4 747.08 $

4,747.08 4 747.08

$

7,969.32 $

1,397.97

557,048.02

139,767.45

~3,3TT.70 233.79

FUND BALANCE JUNE 30

$

The notes to the general purpose financial statements are an integral part of this statement.

-4-

s_ _ _ sas.011.34

13_a_.0_2_1_.s_1_

EXHIBIT"B"

CAPITAL PROJECTS
FUND

DEBT SERVICE
FUND

TOTALS

(Memorandum Only)

YEAR ENDED

JUNE 30, 1999

JUNE 301 1998

$ 8,970,497.92 $ 8,472,114.67

1,869,723.79

1,523,362.42

$

775,073.32

2,613,951.34

2,666,596.51

$

19,224.02

8,263.12

228,038.87

324,140.92

$

19.224.02 $

783,336.44 $ 13,682.211.92 $ . 12,986.214.52

$

326,921.38

$

$

326,921.38 $

$ -307,697.36 $

$ 8,521,556.56 $ 7,769,627.30

617,364.33 545,187.07 196,522.82 282,788.79 717,098.02
38,904.65 651,091.78 364,393.36
7,162.80 133,685.80 749,639.60 20,495.66 351,314.31

439,121.06 497,589.38 194,465.03 255,870.95 671,761.57
62,930.14 555,594.54 351,521.31
7,181.00 137,572.87 720,468.44
30,060.91 2,540,848.68

650,000.00 160,615.00
529.10

650,000.00 160,615.00
529.10

150,000.00 144,137.50
529.10

811144.10 $ 14,008,349.65 $ 14.529.279.78

-27,807.66 $ -326,137.73 $ -11543.065.26

$

4,747.08 $

-4,747.08

$

0.00 $

308.56 -308.56
0.00

$ -307,697.36 $ 1,040,024.57

-27,807.66 $ 466,082.56

-326,137.73 $ -1,543,065.26

2,202,922.60

3,742,031.09

-3,377.70 233.79

3,627.62 329.15

$

732,327.21 $. 438,274.90 $ 1,873,640.96 $ 2,202,922.60

-5-

TURNER COUNTY BOARD OF EDUCATION COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL - CNON-GAAP BASIS) GENERAL AND SPECIAL REVENUE FUNDS
YEAR ENDED JUNE 30, 1999

EXHIBIT "C"

REVENUES
State Funds Federal Funds Taxes Other Funds
Total Revenues
EXPENDITURES
Current Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Administration School Administration Business Administration Maintenance and Operation of Plant Student Transportation Services Central Support Services Other Support Services Food Services Operation Community Services Operations
Capital Outlay
Total Expenditures
Excess of Revenues over (under) Expenditures
OTHER FINANCING SOURCES CUSES)
Other Sources Other Uses
Total Other Financing Sources (Uses)
Excess of Revenues and Other Financing Sources over (under) Expenditures and Other Financing Uses
FUND BALANCE JULY 1, 1998
Adjustments Food Inventory - Net Change In Period
Donated Commodities Purchased Food

GENERAL FUND .

ACTUAL

(BUDGET

BUDGET

BASIS)

$ 8,178,218.00 $
1,525,250.00 30,000.00

8,534,070.49 74,047.13
1,838,878.02 126,133.87

$ 9,733,468.00 $ 10,573,129.51

$ 6,903,297.70 $ 7,286,222.20

391,740.49 489,693.00 197,053.00 241,725.00 699,953.81
71,726.00 374,815.00 421,466.00
7,200.00 9,519.00

481,901.88 499,439.99 196,522.82 206,864.58 717,098.02
38,904.65 643,230.26 356,954.62
7,162.80 81,222.70

22,200.00

20,495.66 241392.93

$ 918301389.00 $ 101560,413.11

$ -961921.00 $ . 12,716.40

$ -221472.00 $ $ -221472.00 $

-4 747.08 -4 747.08

$ -119,393.00 $
684,462.16

7,969.32 557,048.02

FUND BALANCE JUNE 30, 1999

$ 565,069.16 $ 565,017.34

SPECIAL REVENUE FUND

ACTUAL

(BUDGET

BUDGET

BASIS)

$ 55,000.00 $ 436,427.43 1,529,235.00 1;795,676.66

71,830.00

741417.86

$ 1,656,065.00 $ 2,306,521.95

$ 819,697.00 $ 1,235,334.36

23,686.00 4,000.00

135,462.45 45,747.08

80,052.00

75,924.21

5,889.00
41,883.00 735,579.00

7,861.52 7,438.74
52,463.10 749,639.60

$ 1i710,786.00 $ 21309,871.06 $ -54?21.00 $ -3,349.11

$ 22,472.00 $

4,747.08

$ 22,472.00 $

4?47.08

$ -32,249.00 $

1,397.97

143,918.53

139,767.45

401.26

-3,377.70 233.79

$ 112,070.79 $ 138,021.51

The notes to the general purpose financial statements are an integral part of this statement -7-

TURNER COUNTY BOARD OF EDUCATION STATEMENT,OF REVENUES, EXPENSES AND CHANGES IN FUND BALANCES
FIDUCIARY FUND TYPE - NONEXPENDABLE TRUST FUND YEAR ENDED JUNE 30, 1999

EXHIBIT "D"

OPERATING REVENUES None Recorded
OPERATING .EXPENSES Current Scholarships Operating Income {Loss)
NONOPERATING REVENUES Interest Earned Net Income
FUND BALANCE JULY 1

DR.AND MRS. WOODROW GOSS
SCHOLARSHIP FUND

TOTALS {Memorandum Onl~}
YEAR ENDED JUNE 30, 1999 JUNE 30, 1998

' ..

$

0.00 $

0.00 $

0.00

$

1,500.00 $

1,500.00 $

1,500.00

$

-1,500.00 $

-1,500.00 $

-1,500.00

1,687.50

1,687.50

1,630.36

$

187.50 $

187.50 $

130.36

26,359.25

26,359.25

26,228.89

FUND BALANCE JUNE 30

$

26,546.75 $

26,546.75 $ =====-=26=,3..,,5.,.9.,,..2=5

The notes to the general purpose financial statements are an integral part of this statement. -8s

TURNER COUNTY BOARD OF EDUCATION STATEMENT OF CASH FLOWS
FIDUCIARY FUND TYPE - NONEXPENDABLE TRUST FUND YEAR ENDED JUNE 30, 1999

EXHIBIT "E"

Cash Flows from Operating Activities: Cash Paid for Scholarships
Cash Flows from Investing Activities: Interest Received on Investments Purchase of Investments
Net Cash Provided by Investment Activities
Net Increase (Decrease) in Cash
Cash and Cash Equivalents - July 1

DR. AND MRS. WOODROW GOSS
SCHOLARSHIP FUND

TOTALS {Memorandum Onl~}
YEAR ENDED JUNE 30, 1999 JUNE 30, 1998

$

-1,500.00 _$

-1,500.00 $

-1,500.00

$

1,687.50 $

1,687.50 $

2,758.05

-25,000.00

$

1,687.50 $

1,687.50 $

-22,241.95

$

187.50 $

187.50 $

-23,741.95

1,262.16

1,262.16

25,004.11

Cash and Cash Equivalents - June 30

$

1,449.66 $

-==--==------. . 1,449.66 $

1,262.16

The notes to the general purpose financial statements are an integral part of this statement. -9-

TURNER COUNTY BOARD OF EDUCATION

EXHIBIT "F"

NOTES TO THE GENERAL PURPOSE FINANCIAL STAT~MENTS

JUNE 30, 1999

Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
REPORTING ENTITY
The Turner County Board of Education (Board) was established under the laws of the State of Georgia and operates under the guidance of a school board elected by the voters and a Superintendent appointed by the Board. The Board is organized as a separate legal entity and has the power to levy taxes and issue bonds. Its budget is not subject to approval by any other entity. Accordingly, -the Board is a primary government and consists of all the organizations that compose its legal entity.
FUND ACCOUNTING
The Board uses funds and an account group to report on its financial position and the results of its operations. Fund accounting is designed to demonstrate legal compliance and to aid financial management by segregating transactions related to certain governmental functions or activities.. A fund is a separate accounting entity with a self-balancing set of accounts. An account group is a financial reporting device designed to provide accountability for certain assets and liabilities that are not recorded in the funds because they do not directly affect expendable available financial resources.
General Fixed Assets are recorded as expenditures in the various funds at the time of purchase. A General Fixed Assets Account Group is not presently maintained by the Board. To conform to generally accepted accounting principles, a General Fixed Assets Account Group should be maintained for reporting the cost of assets acquired by governmental fund types.
Although "school activity accounts" are maintained at the individual schools, neither the assets, liabilities and fund equity, nor the revenues, expenditures and changes in fund balances of these accounts are reflected in these financial statements. To conform to generally accepted accounting principles, these accounts should be recorded in the general purpose financial statements.
The general purpose financial statements account for all State, Federal, Taxes and Other funds under control of the Board, in compliance with generally accepted accounting principles applicable to governmental units, unless otherwise disclosed in these notes. Funds and the account group presented in this report are as follows:
GOVERNMENTAL FUND TYPES - are used to account for all or most ofa Board's educational activities. Governmental Fund Types include:
GENERAL FUND - the fund used to account for all financial resources ofthe Board except those required to be accounted for in another fund. These transactions relate to resources obtained and used for services provided by a board of education.
SPECIAL REVENUE FUND - the fund used to account for the proceeds of specific revenue sources (other than for major capital projects) that are legally restricted to expenditures for specified purposes. These funds are received primarily from the Georgia Department of Education and from the Federal government to accomplish specific educational objectives.
- 11 -

TURNER .COUNTY BOARD OF EDUCATION

EXHIBIT "F"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30. 1999

Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES

CAPITAL PROJECTS FUND - the fund used to account for financial resources to be used for the acquisition or construction of major capital facilities.

DEBT SERVICE FUND - the fund used to account for the accumulation ofresources for, and the payment of, general long-term principa~, interest and paying agent fees.

FIDUCIARY FUND TYPE - the fund used to account for assets held by a government unit in a trustee capacity or as an agent for individuals, private organizations, other government units and/or other funds. This fund includes:

NONEXPENDABLETR,USTFUND
Dr. and Mrs. Woodrow, Goss Scholarship Fund-the fund used to account for an endowment of which
the corpus is to be investe9 and preserved intact with the resultant income to be used to provide
scholarship aid to graduating seniors of the Turner County School System..

ACCOUNT GROUP

GENERAL LONG-TERM DEBT ACCOUNT GROUP - A financial reporting deviceused to account for

general obligation debt outstanding.



BASIS OF ACCOUNTING

The accounting and financial reporting treatment applied to a fund is determined by its ineasurement focus. All governmental funds ar~ accounted for using a current financial resources measurement focus. With this measurement focus, only current assets and current liabilities generally are included on the balance sheet. Operating statements of these funds present increases (i.e., revenues and other financing sources) and decreases (i.e., expenditures and other financing uses) in net current assets. Their reported fund balance is ~onsi4ered a measure of available spendable resources.

Liabilities which are expected to be financed from available spendable resources are reported as liabilities in the governmental funds. Other liabilities, which are not expected to be financed from available spendable. . resources, are reported in the General Long-Term Debt Account Group.

All nonexpendable trust funds are accounted for on a flow of economic resources measurement focus. With tQis measurement fc;,cus,all assets and liabilities associated.with the operation,ofthese funds are included on the balance sheet. Operating statements present increases (e.g.;revenues) and decreases (e.g., expenses) in net total assets.

Governmental funds are accounted for using the modified accrual basis of accounting under which:

- 12 -

TURNER COUNTY BOARD OF EDUCATION

EXHIBIT "F"

NOTES TO THE GENERAL PURPOSE-FINANCIAL STATEMENTS

JUNE 30, 1999

Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
Revenues are recognized when susceptible to accrual (i.e., when they become both measurable and available). "Measurable" means the amount ofthe transaction can be determined and "available" means collectible within the current period or soon enough thereafter to be used to pay liabilities of the current period. Those revenues considered susceptible to accrual are property taxes, local option sales taxes, intergovernmental grants and investment income.
Expenditures are generally recognized when the related fund liability is incurred.
A departure from the above definitions is the accounting treatment afforded the final two payments on General Fund teachers' and bus drivers' contracts, and the resources available from the Georgia Department of Education for the State's share of these contracts. During fiscal year 1999, a substantial number of personnel ofthe Board were employed for a one hundred and ninety day period beginning in late August 1998 and ending in early June 1999. Personnel contracts for this employment period specify that compensation be paid in twelve equal monthly payments beginning in September 1998 and ending in ,August 1999. State grants to fund the State's share of these contracts were disbursed from the Georgia Department of Education to the Board in the same twelve months. As of June 30, 1999, compensation under these employment contracts had been earned, but two of the twelve monthly payments, due for July and August 1999, had not been made. Payments for these two months were made and recorded as expenditures by the Board subsequent to June 30, 1999. Also, the State's portion of the compensation paid in July and August 1999 was received and recorded as revenue in the fiscal year subsequent to June 30, 1999. Conversely, the similar expenditures and related revenues for contractual services completed prior to June 30, 1998, were recorded in the year ended June 30, 1999. Generally accepted accounting principles require that revenues be recorded when available and measurable and that expenditures be recorded when incurred, rather than when funds are received or disbursed.
The accrual basis of accounting, as required by generally accepted accounting principles, is utilized by nonexpendable trust funds. Under the accrual basis of accounting, revenues are recorded when earned and expenses are recorded at the time liabilities are incurred.
BUDGET
The Turner County Board of Education's budget is a complete financial plan for the Board's fiscal year and is based upon estimates of expenditures together with probable funding sources. There is no statutory prohibition regarding overexpenditure of the budget at any level. The budget for all governmental funds is prepared by fund, function and object. The legal level of budget control was established by the Board at the aggregate level. The budget for governmental funds was prepared on a basis other than generally accepted accountin~ principles.
The budget process begins when the Board's administration prepares a tentative budget for the Board's approval. After approval of this tentative budget by the Board, such budget is advertised at least once in a newspaper of general circulation in the locality. At the next regular meeting ofthe Board after advertisement, the Board receives comments on the tentative budget, makes revisions as necessary and adopts a final school
- 13 -

TURNER COUNTY BOARD OF EDUCATION

EXHIBIT "F"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30, 1999

Note I: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES.

budget. This final -budget is then submitted, in accordance with provisions of the Quality Basic Education Act, OCGA Section 20-2-167, to the Georgia Department of Education. The Board may increase or decrease the budget at any time during the year. All unexpended budget authority-lapses at fiscal year-end.

CASH AND CASH EQUIVALENTS

COMPOSITION OF DEPOSITS- .. Cash and cash equivalents consist of deposits in authorized financial institutions. Georgia Laws authorize the Board to deposit it$ funds in one or more.solvent banks, insured Federal savings and loan associations, . . or insured State chartered building and loan associations.

!~.VESTMENTS

. COMPOSITION OF .INVESTMENTS . Investments made;: by the Board in nonparticipating interest-earning contracts (such as certificates of deposit) and repurchase agreements are reported at cost. Participating interest-earning contracts and money market investments with a maturity at purc~ase of one year or less are reported at amortized cost. Both participating interest-earning contracts and money market investments with a maturity at purchase greater than one year ar_e reported at fair value. The Official Code of Georgia Annotated Section 36-83-4 authorizes the Board toinvest its funds. In selecting among options for investment or among institutional bids for deposits, the . highest rate of return shall be the objective, given equivalent conditions of safety and liquidity. Funds may be invest~d i~.the following:

(1) Obligations issued by the State of Georgia or by other states,

(2) Obligations issued by the United States government,

(3) Obligations fully insured or guaranteed by the United States government or a United States government agency,

(4) Obligations of any corporation of the United States government,

: ~
(5) Prime banker's accepta,nces,

'

.

.

.

(6) .The Local Government Investment Pool admini~tered by the State of Georgia, Office of Treasury

and Fiscl:11 Services, ...

(7) Repurchase agreements, and

. , (8) Obligations o(otherpolitical_subdivisio~s ofthe State of Georgia, . '(

'.- 14 -

TURNER COUNTY BOARD OF EDUCATION

EXHIBIT "F"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30, 1999

Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES

RECEIVABLES

Receivables consist of grant reimbursements due on Federal, State or other grants for expenditures made but not reimbursed and other receivables disclosed from information available. Receivables are recorded when either the asset or revenue recognition criteria has been met. Receivables recorded on the general purpose financial statements do not include any amounts which would necessitate the need for an allowance for uncollectible receivables.

PROPERTY TAXES

The Turner County Board of Commissioners fixed the property tax levy for the 1998 tax year (calendar year) on October 13, 1998 (levy date). Taxes were due on January 15, 1999. The lien date for property taxes was January 1, 1998. Taxes collected within the current fiscal year or within 60 days after year-end are reported as revenue in fiscal year 1999. The Turner County Tax Commissioner bills and collects the property taxes for the Board of Education, withholds 2.5% of taxes collected as a fee for tax collection and remits the balance of taxes collected to the Board.

The tax millage rate levied for the 1998 tax year (calendar year) for the Turner County Board of Education was as follows (a mill equals $1 per thousand dollars of assessed value):

School Operations

l,Umills

. SALES TAXES

Special Purpose Local Option Sales Tax is to be used for capital outlay for educational purposes and debt service. Special Purpose Local Option Sales Tax revenue during the fiscal year amounted to $775,073.32 and was recorded in the Debt Service Fund. The State will terminate collection of this tax once an additional $2,987,640.67 has been collected or on June 30, 2002, whichever occurs first.

INVENTORIES

FOOD INVENTORIES Inventories of donated food commodities used in the preparation of meals are reported on the Combined Balance Sheet at their Federally assigned value. Purchased foods inventories are reported on the Combined
Balance Sheet at cost (first-in, first-out). Donated food commodities are recorded as revenues and expenditures at the time commodity items are received. Purchased foods inventories are recorded as expenditures at the time of purchase. The inventories reported on the balance sheet for donated food commodities and for purchased foods are equally offset by reservations of fund balance which indicates that these amounts do not constitute "available spendable resources" even though they are a component of net c~I ent assets.
I
I

- 15 -

. TURNER COUNTY BOARD OF EDUCATION

EXHIBIT "F"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30, 1999

Note 1: SUMMARY OF SIGNIFICANT ACCOJJJ::fTING POLICIES

GENERAL OBLIGATION BONDS

Th_e Board issues general obligation bond~ to provid_e funds for-the acquisition and construction of major capital facilities. Bond premiums and discounts, as well as issuance costs, are recognized in the.financial statemen~s ~uring the year bonds are issued. General obligation bonds are dir~ct obligations and pledge the full faith ~d credit of the gov_ernment. The putstanding amount of these bonds is recorded in the General Long-Term Debt Account Group.

INTERFUND TRANSACTIONS

The Boardhas the following types of interfund tr:ansactions:

Reimb~rsements of expenditures/e~penses initially made from a fund that are properly applicable to another fund, ar~ .recorded ~s. exp~ndituresfexp~nses in the reimbursing fund and as reductions of expenditure~/_exp~nses in,the fund that is reimbur~ed.

Operating transfers are recorded for all interfund transactions other than reimbursements.

.

.

MEMORANDUM ONLY - T9TAL COLUMNS

Total columns on the general purpose financial statements are captioned "Memorandum Only" to indicate that they are presented only to facilitate financial analysis. Data in these columns do not present financial position, results of operations or cash flows in conformity with generally accepted accounting principles. Neither_ are such data comparable to a consolidation. Interfund eliminations have not been made in the aggregation of this data.

Note 2: DEPOSITS

COLLATERALIZATION OF DEPOSITS Official Code of Georgia Annotated (OCGA) Section 45-8-12 provides that there shall not be on depc;>sit at any time in any depository for a time longer than ten days a sum of money which has not been secured by surety bond, by guarantee of insurance, or by collateral. The aggregate of the face value of such surety bond and the market value ofsecurities pledged shall be equal to not less than 110 percent of the public funds being secured after the deduction ofthe amount ofdeposit insurance. OCGASection 45-8-11 (b) provies an officer holding public funds may, in his discretion, waive the requirement for security in the case of operating funds placed in demand deposit checking accounts.

. ~

"

.....

.Acceptable sec_urity for deposits consists of any one of or any coqibination of the following:

(1) Surety bond signed by a surety company duly qualified and authorized to transact business within the State of Georgia,

- 16 -

. TURNER COUNTY BOARD OF EDUCATION

EXHIBIT "F"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30, 1999

Note 2: DEPOSITS

(2) Insurance on accounts provided by the Federal Deposit Insurance Corporation,

(3) Bonds, bills, notes, certificates of indebtedness or other direct obligations of the United States or of the State of Georgia,

(4) Bonds, bills, notes, certificates of indebtedness or other obligations of the counties or municipalities of the State of Georgia,

(5) Bonds of any public authority created by the laws of the State of Georgia, providing that the statute that created the authority authorized the use of the bonds for this purpose,

(6) Industrial revenue bonds and bonds of development authorities created by the laws of the State of Georgia, and

(7) Bonds, bills, notes, certificates of indebtedness, or other obligations of a subsidiary corporation of the United States government, which are fully guaranteed by the United States government both as to principal and interest or debt obligations issued by the Federal Land Bank, the Federal Home Loan Bank, the Federal Intermediate Credit Bank, the Central Bank for Cooperatives, the Farm Credit Banlcs, the Federal Home Loan Mortgage Association, and the Federal National Mortgage Association.

CATEGORIZATION OF DEPOSITS At June 30, 1999, the bank balances were $2,614,447.08. The amounts of the total bank balances are classified into three categories of credit risk:

Category 1 - Cash that is insured (e.g., Federal depository insurance) or collateralized with securities held by the Board or by the Board's agent in the Board's name.
Category 2 - Cash collateralized with securities held by the pledging financial institution's trust department or agent in the Board's name.
Category 3 - Uncollateralized deposits. (This includes any bank balance that is collateralized with securities held by the pledging financial institution, or by its trust department or agent but not in the Board's name.)

The Board's deposits are classified by risk category at June 30, 1999, as follows:

Risk Categozy

Bank Balance

1

$ 200,000.00

2

2,141,446.47

3

273,000.61

Total

$ 2.614.447.08

- 17 -

TURNER COUNTY BOARD OF EDUCATION

EXHIBIT "F"

to NOTES THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30, 1999

Note 3: NON-MONETARY TRANSACTIONS

The Board receives food commodities from the United States Department of Agriculture (USDA) for school breakfast and lunch programs. These commodities are recorded at their Federally assigned value. See Note 1 - Inve~tories .

Note 4: RISK MANAGEMENT
, .. The Board is exposed to various risks of loss related to torts; theft of, damage to, and destruction of assets; errors or omissions; job related illness or injuries to employees; natural disaster and unemployment compensation. -

The Board has obtained commercial insurance for risk of loss associated with torts, assets, errors or omissions - and job related illness or injuries to employees. The Board has neither significantly reduced coverage for
these risks nor incurred losses (settlements) which exceeded the Board's insurance coverage in any ofthe past .three years.

The Board has elected to self-insure for all losses related to natural disaster. The Board'has not experienced any losses related to this risk in the past three years. .

The Board is self-insured with regar~ to unemployment compensation claims. The Board accounts for claims within the General Fund with expenditure and liability being reported when it is probable that a loss has occurred, and the amount ofthat loss can be reasonably estimated.

Changes in the unemployment compensation claims liability during the last two fiscal years are as follows:

Beginning ofYear
Liability

Claims and Changes in
Estimates

Claims
Paid

EndofYear
Liability

1998 1999

$

Q,QQ $

l.QQS,QQ $

l,QQS,QQ $

Q,QQ

$

O,QQ $

2,lZS,QQ $

2,lZS,QO $

Q,QQ

The Board has purchased surety bonds to provide additional insurance coverage as follows:

Position Covered
Superintendent Each Principal

Amount.
$ 10,000.00 _$ 6,000.00

TURNER COUNTY BO_ARD OF EDUCATION.

EXHIBIT "F"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30, 1999

Note 5: GENERAL LONG-TERM DEBT

GENERAL OBLIGATION DEBT OUTSTANDING General Obligation Bonds currently outstanding are as follows:

Purpose

Interest Rates

Amount

General Government - Series 1997

3.90%-4.70%

$ 3.065.000.00

The changes in General Long-Term Debt during the fiscal year ended June 30, 1999, were as follows:

General Obligation
Bonds

Balance July 1, 1998

$3,715,000.00

Deductions Debt Retired

650,000.00

Balance June 30, 1999

$ 3,065.000.00

At June 30, 1999, payments due by fiscal year which includes principal and interest for these items are as follows:

Fiscal Year Ended June 30

General Obligation
Bonds

2000 2001 2002 2003

$ 882,077.50 913,140.00 959,700.00 614,100.00

Total Principal and Interest

$ 3.369.017.50

Note 6: ON-BEHALF PAYMENTS

The Board has recognized revenues and expenditures in the amount of$151,453.38 for health insurance and retirement contributions paid on the Board's behalfby the following State Agencies.

- 19 -

TURNER COUNTY BOARD OF EDUCATION

EXHIBIT "F"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30, 1999

Note 6: ON-BEHALF PAYMENTS

Georgia Department of Education Paid to the State Merit System of Personnel Administration For Health Insurance of Non-Certified Personnel In the amount of $128,241.38

Office of Treasury and Fiscal Services Paid to the Public School Employees Retirement System For Public School Employees Retirement (PSERS) Employer's Cost In the amount of $23,212.00

Note 7: SIGNIFICANT COMMITMENTS

The following is an analysis of significant outstanding construction or renovation contracts executed by the

Board as of June 30, 1999.



Project
Relocation of Classrooms

Unearned Executed
Contracts
$ 9.422,34

The amount described in this note is not reflected in the general purpose financial statements.

Note 8: CONTINGENT LIABILITIES
Amounts received or receivable principally from the Federal government are subject to audit and review by grantor agencies. This could result in requests for reimbursement to the grantor agency for any expenditures which are disallowed under grant terms. The Board believes that such disallowances: if any, will be immaterial to its overall financial position.

The Board is a defendant in various legal proceedings pertaining to matters incidental to the performance of routine Board operations. The ultimate disposition of these proceedings is not presently determinable, but is not believed to be material to the general purpose financial statements.
Note 9: RETIREMENT PLANS
TEACHERS RETIREMENT SYSTEM OF GE_ORGIA (TRS) ,_

TRS PLAN DESCRIPTION Substantially all teachers, administrative and clerical personnel employed by local school systems are covered by the Teachers Retirement System of Georgia (TRS), which is a cost-sharing multiple employer defined benefit pension plan. TRS provides service retirement, disability retirement and survivors benefits for its

-20-

TURNER COUNTY BOARD OF EDUCATION

EXHIBIT "F"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30, 1999 .

Note 9: RETIREMENT PLANS

members in accordance with State statute. The Teachers Retirement System of Georgia issues a separate stand alone financial audit report and a copy can be obtained from the Georgia Department of Audits and Accounts.

TRS CONTRIBUTIONS REQUIRED AND MADE Employees of the Board who are covered by TRS are required by State statute to contribute 5% of their gross earnings to TRS. The Board makes monthly employer contributions to TRS at rates adopted by the TRS Board of Trustees in accordance with State statute and as advised by their independent actuary. The required employer contribution rate is 11.95% and employer contributions for the current fiscal year and the preceding two fiscal years are as follows:

Fiscal Year

Percentage Contributed

Required Contribution

1999 1998 1997

100% 100% 100%

$ 969,408.36 $ 885,159.58 $ 826,132.63

- 21 -

TURNER COUNTY BOARD OF EDUCATION . COMBINING BALANCE SHEET SPECIAL REVENUE FUND JUNE 30. 1999

EXHIBIT "G"

ASSETS ,
Cash and Cash Equivalents
Accounts Receivable
Inventories Food Donated commodities Purchased Food
Total Assets

SCHOOL FOOD
SERVICES FUND

LOTTERY

FEDERAL

TOTALS

PROGRAMS PROGRAMS JUNE 30, 1999 JUNE 30, 1998

$ 145,780.62 $

43,386.92

$ 189,167.~ $
'

$ 173,573.26

173,573.26

218,646.24 97,702.65

7,184.65' 4,700.23 '..

7,184.65 4,700.23

10,562.35
4,466.44

'I.
. . ~
$ 157,665.50 $ 43,386.92 $ 173,573.26 $ 374,625.68 $ 331,377.68

LIABILITIES AND FUND EQUITY
LIABILITIES
Cash Overdraft Accounts Payable Salaries Payable Expired Grant Balances Payable
Total Liabilities
FUND EQUITY
Fund Balances Reserved For Continuation of Federal Programs For Inventories Food Donated Commodities Purchased Food Unreserved Undesignated
Total Fund Equity

$ 8,663.60 $ 31,598.00

$
8,542.62
34,844.30

30,640.30 $ 23,842.63 98,472.72

$ 40,261.60 $ 43,386.92 $ 152,955.65 $

30,640.30 41,048.85 $ 164,915.02
236,604.17 $

37,387.78 150,294.18
3,928.27
191,610.23

$ 7,184.65 4,700.23
105,519.02 $
$ 117,403.90 $

$ 20,617.61 $ 20,617.61 $

8,341.34

0.00

0.00

0.00 $ 20,617.61 $

7,184.65 4,700.23
105,519.02
138,021.51 $

10,562.35
4,466.44
116,397.32
139,767.45

Total Liabilities and Fund Equity

$ 157,665.50 $ 43,386.92 $ 173,573.26 $ 374,625.68 $ 331,377.68

See notes to the general purpose financial statements.

.-22-

TURNER COUNTY BOARD OF EDUCATION COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
SPECIAL REVENUE FUND YEAR ENDED JUNE 30, 1999

EXHIBIT "H"

REVENUES
State Funds Federal Funds Other Funds
Total Revenues
EXPENDITURES
Current Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Administration School Administration Maintenance and Operation of Plant Student Transportation Services Other Support Services Food Services Operation
Total Expenditures
Excess of Revenues over (under) Expenditures
OTHER FINANCING SOURCES
Operating Transfers In
Excess of Revenues and Other Financing Sources over (under) Expenditures
FUND BALANCE JULY 1
Food Inventory - Net Change In Period Donated Commodities Purchased Food

SCHOOL FOOD
SERVICES FUND

LOTTERY PROGRAMS

FEDERAL PROGRAMS

TOTALS YEAR ENDED JUNE 30, 1999 JUNE 30, 1998

$ 57,302.00 $ 379,125.43

$ 436,427.43 $ 412,950.27

605,863.65

$ 1,189,813.01 1,795,676.66 1,463,347.14

74,417.86

74,417.86

73,798.53

$ 737,583.51 $ 379,125.43 $ 1,189,813.01 $ 2,306,521.95 $ 1,950,095.94

$ 315,882.09 $ 919,452.27 $ 1,235,334.36 $ 985,470.25

$ 748,461.81

53,003.65 2,990.89
486.95
7,861.52 678.21
2,969.20

82,458.80 42,756.19
75,437.26
6,760.53 49,493.90
1177.79

135,462.45 45,747.08
75,924.21
7,861.52 7,438.74 52,463.10 749,639.60

82,670.17 21,072.50
9,829.72 90,646.56
10.25 1,461.57 9,285.87 24,695.56 717,671.78

$ 748,461.81 $ 383.872.51 $ 1,1n1536.74 $ 2,309,871.06 $ 1.942,814.23

$ -10,878.30 $ 4,747.08 $ 12,276.27 $

-3,349.11 $

7,281.71

4 747.08

4z747.08

308.56

$ -10,878.30 $ 131,426.11

0.00 $ 0.00

12,276.27 $ 8,341.34

1,397.97 $ 139,767.45

7,590.27 128,220.41

-3,3TT.70 233.79

-3,3TT.70 233.79

3,627.62 329.15

FUND BALANCE JUNE 30

$ 117.403.90 $

0.00 $ 20,617.61 $ 138,021.51 $ 139,767.45

See notes to the general purpose financial statements.

-23-

. TURNER couNTY BOARD OF EDUCATION SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
YEAR ENDED JUNE 30. 1999

SCHEDULE "1"

FUNDiNG AGENCY PROGRAM/GRANT

CFDA NUMBER

Agriculture, U. S. Department of Child Nutrition Cluster Pass-Through From Georgia Department of Education Food and Nutrition Program Food Services School Breakfast Program 1999 Grant National School Lunch Program 1999 Grant

. 10.553 . 10.555

Total Child Nutrition Cluster

Other Programs Pass-Through From Georgia Department of Education Food and Nutrition Program Food Distribution Program (1) Pass-Through From Georgia Forestry Commission Urban and Community Forestry Assistance Program Urban and Community Forestry Project No. UCF 97-47 Pass-Through From Office of School Readiness Food and Nutrition Program Child and Adult Care Food Program 1999 Contract

10.550 10.664 10.558

Total U.S. Department of Agriculture

Education,U.S.Departmentof Special Education Cluster Pass-Through From Georgia Department of Education Individuals with Disabilities Education Act Part B.- Special Education Capacity Building Improvement Grant 1999 Grant Flow Through 1999 Grant Preschool 1999 Grant

84.173 84.027 84.173

Total Special Education Cluster

Other Programs Pass-Through From Georgia Department of Education Elementary and Secondary Education Act Title I Grants to Local Educational Agencies 1999 Grant Title II Eisenhower Professional Development 1998 Grant 1999 Grant Title VI Innovative Education Program Strategies 1999 Grant Goals2000 Technology Literacy Challenge Fund Grants 1999 Grant

84.010
84.281 84.281
84.298
84.318

PASSTHROUGH
ENTITY ID
NUMBER
N/A $ NIA
$
N/A N/A
NIA
$
NIA $ N/A NIA
$
N/A N/A N/A N/A NIA

FEDERAL REVENUE IN PERIOD

EXPENDITURES IN PERIOD

137,015.32 413,290.33 $ 550,305.65 $

(2) 707,217.93 (3) 707,217.93

41,243.88 '835.84

41,243.88 845.67 (3)

14 314.12 606,699.49 $

!2) 749,307.48

5,738.00.- $. . 133,450.00
24,100.00 163,288.00 $

5,738.00 133,403.64
24,073.34 163,214.98

676,239.00 18,500.00 19,505.00
112,500.01

676,239.00
8,341.34 12,533.15
19,505.00
97,922.27

. - 24

I
TURNER COUNTY BOARD OF EDUCATION SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
YEAR ENDED JUNE 30, 1999

SCHEDULE "1"

FUNDING AGENCY PROGRAM/GRANT

CFDA NUMBER

PASSTHROUGH
ENTITY ID
NUMBER

FEDERAL REVENUE IN PERIOD

EXPENDITURES IN PERIOD

Education, U. S. Department of Other Programs Pass-Through From Georgia Department of Education Safe and Drug-Free Schools 1999 Grant Vocational Education - Basic Grants to States High School Program Basic Grant 1999 Grant

84.186

N/A $

9,634.00 $

9,634.00

84.048

NIA

52,279.00

52,279.00

TotalU.S.DepartmentofEducation

$ 1,051,945.01 $ 1,039,668.74

Health and Human Services, U. S. Department of Pass-Through Georgia Department of Human Resources Abstinence Education 1999 Grant Block Grants for Prevention and Treatment of Substance Abuse 1999 Grant Temporary Assistance for Needy Families 1999 Grant

93.235
93.959 93.558

NIA $
NIA NIA

127,000.00 $
10,868.00 40,495.00

127,000.00
10,868.00 40,495.00

Total U.S. Department of Health and Human Services

$

178,363.00 $

178,363.00

OTHER FINANCIAL ~SSISTANCE

Defense, U. S. Department of Direct Department of the Army R.O.T.C. Program 1999 Grant

$

32,716.29 $

96,035.64 (3)

Total Federal Financial Assistance
NIA = Not Available

$ 1,869,723.79 $ ====2,=06=3=,3=7=4=.8=6

Notes to the Schedule of Expenditures of Federal Awards

(1) The amounts shown for the Food Distribution Program represents the Federally assigned value of nonmonetary assistance for donated commodities received and/or consumed by the system during the current fiscal year.
(2) Expenditures for the Child and Adult Care Food Program and the School Breakfast Program were not maintained separately and are Included In the 1999 National School Lunch Program.
(3) -Expenditures for this program include State, and/or Other Funds. Expenditures are not maintained by fund source.

Major Programs are identified by an asterisk(*) in front of the CFDA number.

The Board did not provide Federal Assistance to any Subrecipient.

The accompanying schedule of expenditures of Federal awards includes the Federal grant activity of the

Turner County Board of Education and is presented on the modified acaual basis of accounting which is

the basis of accounting used in the presentation of the general purpose financial statements.



See notes to the general purpose financial statements.

-25-

TURNER COUNTY BOARD OF EDUCATION SCHEDULE OF STATE REVENUE YEAR ENDED JUNE 30, 1999

SCHEDULE "2"

AGENCY/FUNDING- .. 'I

GRANTS

Education, Georgia Department of

Quality Basic Education

General and Career Education Programs

Special Education Programs

I ,,

Remedial Education Program

Media Center Programs

Staff Development Programs

Indirect Cost

Pupil Transportation

Regular

Bus Replacement

Middle School Incentive Program

Special Instructional Assistance

ln-Schoo1 suspension

Migrant Education

Counselors Grades 4 and 5

Technology Specialist

Local Fair Share

Educational Equalization Funding Grant

Food Services



Vocat_ional Education

Other State Programs

Alternative Program

Apprenticeship Program

At-Risk Summer School Program

Health Insurance

Preschool Handicapped Program

Remedial Summer School Program

StudentRecord Grant

Lottery Programs

Assistive Technology

Computers in the Classroom

Human Resources, Georgia Department of Family Connection Program

Office of School Readiness Pre-Kindergarten Progran:i

Office of Treasury and F,iscal Services Public School Employees Retirement

CONTRACTS Education, Georgia Department of Georgia Reading Challenge Program Middle School After-School /Summer Program Reading First Program

GOVERNMENTAL FUND TYPES

SPECIAL

GENERAL

REVENUE

FUND

FUND

$ 4,453,633.00 991,427.00 152,370.00 189,769.00 50,970.00
1,231,423.00
231,294.00 . 77,340.00 155,470.00 306,459.00 94,095.00 511.00 ,.i 17,782.00 57,685.00
-684,782.00 605,420.00
$ 60,951.00
166,500.00 2,000.00 11,159.70
128,241.38 23,431.00 4,886.69_
1,443.00

'-

$

57,302.00
, f'
5,069.69 . 38,290.00

l
TOTAL
,.,
,J
4,453,633.00 991,427.00 152,370.00 189,769.00 50,970.00
1,231,423.00
231,294.00 77,340.00 155,470.00
306,459.00 '94,095.00 511.00 117,782.00 57,685.00
-684,782.00 . 605,420.00
57,302.00 60,951.00
166,500.00 2,000.00 11,159.70
128,241.38 23,431.00
4,886.69 1,443.00
5,069.69 38,290.00

50,000.00

50,000.00

335,765.74

335,7?5,74

23,212.00

23,212.00

46,800.00 . 57,156.72 27,423.00 .

46,800.00 57,156.72 27,423.00

See notes to the general purpose financial statements.

$ 8,534,070.49 $

436,427.43 $ 8,970,497.92

-26-

TURNER COUNTY BOARD OF EDUCATION SCHEDULE OF APPROVED LOCAL OPTION SALES TAX PROJECTS
YEAR ENDED JUNE 30, 1999

SCHEDULE "3"

PROJECT
Retiring the remaining $390,000.00 in outstanding principal amount of the School District's series 1988 general obligation school bonds on the earliest possible redemption date, at a maximum cost of 410,690.00
Providing funds to pay the cost of acquiring any necessary real or personal property and equipment, acquiring technology and computer equipment, and adding to, renovating, repairing, improving and equipping existing educational buildings, properties and facilities of the School District, including, but not limited to Turner County Middle/High School, Turner County K-5 Elementary School and Ashburn Elementary School and paying expenses incident thereto

ORIGINAL ESTIMATED
COST (1)

CURRENT ESTIMATED
COST (2)

AMOUNT EXPENDED IN CURRENT YEAR (3) (4)

AMOUNT EXPENDED
IN PRIOR YEARS

$ 410,690.00 $ 414,234.20

$ 414,234.20

318651000.00

318651000.00 $ 326.921.38

2.367.243.68

$ 4.275,690.00 $ 4.279.234.20 $ 326.921.38 $ 2.781 ,477.88

(1) The Board's original cost estimate as specified in the resolution calling for the imposition of the Local Option Sales Tax. (2) The Board's current estimate of total cost for each project. Includes all cost from project inception to completion. (3) The voters of Turner County approved the imposition of a 1% sales tax to fund the above projects.
Amounts expended for these projects may include sales tax proceeds, state, local property taxes and/or other funds over the life of the project. (4) In addition to the expenditures shown above, the Board has incurred interest to provide advance funding for the above projects as follows:

Prior Years Current Year

$ 144,137.50 160.615.00

Total

$ 304.752.50

See notes to the general purpose financial statements.

-27-

TURNER COUNTY BOARD OF EDUCATION SCHEDULE OF EXPENDITURES LOTTERY PROGRAMS YEAR ENDED JUNE 30, 1999

SCHEDULE "4"

EXPENDITURES

ASSl~TIVE TECHNOLOGY

COMPUTERS INTHE
CLASSROOM

PRE-KINDERGARTEN PROGRAM

TOTAL

Current

Instruction

$

Support Services

Pupil Services

Improvement of Instructional Services

General Administration

Maintenance and Operation of Plant

Student Transportation Services

Other Support Services

5,069.69 $ 38,290.C:,0 $
..,.

' '
272,522.40 $ 315,882.09

53,003.65 2,990.89 486.95 7,861.52 678.21 2,969.20

53,003.65 2,990.89 r 486.95 7,861.52 678.21 2,969.20

Total Expenditures

$

51069.69 $ 38,290.00 $.

. 340,512.82 $ 383,872.51

RECAP: Salaries and Benefits Pre-Kindergarten Program Other Expenditures Assistive Technology Computers in the Classroom Pre-Kindergarten P!'Ogram

$ 256,557.12
5,069.69 38,290.00 83,955.70

$ ====38=3=,8=7=2=.5=1

See notes to the general purpose financial statements.

-28-

TURNER COUNTY BOARD OF EDUCATION ANALYSIS OF MINIMUM EXPENDITURE REQUIREMENTS - OVERALL
GENERAL FUND - QUALITY BASIC EDUCATION PROGRAMS YEAR ENDED JUNE 30, 1999

SCHEDULE "5"

Minimum Expenditure Requirements (Total Allotment) Expenditures on Combined Program Basis
Salaries Operations Expenditures per Audit
Amount of Underexpenditure for Total Allotment

FOURTEEN WEIGHTED AND MEDIA CENTER
PROGRAMS

100% TEST FOR OPERATIONS PORTION OF FOURTEEN WEIGHTED PROGRAMS

$

5,787,199.00 $

181,480.00

$

6,009,179.27

270,235.51 $

$

6,279,414.78

230,192.69

$

o.oo $=====o=.o=o

See notes to the general purpose financial statements. - 29 -

TURNER COUNTY BOARD OF EDUCATION

. ANALYSIS OF MINIMUM EXPENDITURE REQUIREMENTS BY PROGRAM

GENERAL FUND QUALITY BASIC EDUCATION PROGRAMS

.

YEAR ENDED JUNE 30. 1999

GENERAL AND CAREER EDUCATION PROGRAMS Kindergarten (*) Grades 1 3 (*) Sub-Total K-3 Grades 4 5 (*) Grades 6 8 (*) Grades 9 12 (*) High School Laboratories (*) Vocational Education Laboratories (*) Total General and Career Education Programs
SPECIAL EDUCATION PROGRAMS Regular Programs Category II(*) Category Ill(*) Category IV (*) Sub-Total Regular
Category VI (Gifted) rl
Total Special Education Programs
REMEDIAL EDUCATION PROGRAM Cl
Total Fourteen Weighted Programs MEDIA CENTER PROGRAMS
Salaries Operations
Total Media Center Programs
Total Fourteen Weighted and Media Center Programs

ALLOTMENTS FROM GEORGIA DEPARTMENT OF

REQUIRED

ORIGINAL ......1....

ORIGINAL

MID-TERM

$

418,601.00

$

1,242,099.00

$ 1,660,700.00 90 $

529,491.00 90

1,009,053.00 90

386,705.00 90

381,765.00 90

485,919.00 90

$ 4,453,633.00

$

376,740.90 $ 1,117,889.10 1,494,630.00 $
476,541.90 908,147.70 348,034.50 343,588.50': 437,327.10 4,008,269.70 $

0.00 0.00
0.00

$

787,268.00

$

708,541.20 $

0.00

$

787,268.00 90 $

708,541.20 $

204,159.00 90

183,743.10

$

991,427.00

$

892,284.30 $

$

152,370.00 90 $

137,133.00 $

$ 5,5971430.00

$ 5,037,687.00 $

$

152,597.00 90 $

137,337.30 $

37,172.00 100

37,172.00

$

189,769.00

$

174,509.30 $

$ 5,787,199.00

$ 5,212,196.30 $

0.00
0.00 0.00 0.00
0.00 0.00
0.00

STAFF DEVELOPMENT PROGRAMS Cost of Instruction Professional Development
Total Staff Development Programs (*) Identifies Fourteen Weighted Programs.
See notes to the general purpose financial statements.

$

16,070.00

34,900.00

$

16,070.00 $

34,900.00

0.00 0.00

$

50,970.00 100 $

so,910.00 s=======o=.o=o

30

SCHEDULE "6"

EDUCATION TOTAL
REQUIRED

ACTUAL EXPENDITURES

SALARIES

OPERATIONS

TOTAL

AMOUNT OF UNDEREXPENDITURE
FOR REQUIRED ALLOTMENT

$

376,740.90 $

397,673.26 $

13,928.08 $

411,601.34

1,117,889.10

1,288,686.38

34,471.06

1,323,157.44

$ 1,494,630.00 $ 1,686,359.64 $

48,399.14 $ 1,734,758.78 $

0.00

476,541.90

541,189.63

24,183.99

565,373.62

0.00

908,147.70

897,117.69

36,904.26

934,021.95

0.00

348,034.50

340,398.53

21,341.05

361,739.58

0.00

343,588.50

642,550.76

42,905.56

685,456.32

0.00

437,327.10

556,344.98

39,068.12

595,413.10

0.00

$ 4,008,269.70 $ 4,663,961.23 $

212,802.12 $ 4,876,763.35

$

708,541.20

$

294,500.24 $ 377,070.22 44,624.51

6,523.48 $ 7,727.49

301,023.72 384,797.71 44,624.51

$

708,541.20 $

716,194.97 $

14,250.97 $

730,445.94

0.00

183,743.10

195,052.38

3,139.60

198,191.98

0.00

$

892,284.30 $

911,247.35 $

17,390.57 $

928,637.92

$

137,133.00 $

284,917.85

$

284,917.85

0.00

$ 5,037,687.00 $ 5,860,126.43 $

230,192.69 $ 6,090,319.12

$

137,337.30 $

149,052.84

$

149,052.84

0.00

37,172.00

$

40,042.82

40,042.82

0.00

$

174,509.30 $

149,052.84 $

40,042.82 $

189,095.66

$ 5,212,196.30 $ 6,009,179.27 $

270,235.51 $ 6,279,414.78 $

0.00

$

16,070.00

34,900.00

s ===50==97""0=.o=o

$

37,769.01 $

37,769.01

13,917.65

13,917.65

$

51,686.66 $

51,686.66 $=====-=====o=.o=o

- 31 -

SECTION II COMPLIANCE AND INTERNAL CONTROL REPORTS

RussELL W. HINTON
STATE AUDITOR
(404) 6562174

DEPARTMENT OF AUDITS AND ACCOUNTS
254 Washington Street. S.W., Suite 214 Atlanta, Georgia 30334-8400
January 31, 2000

Honorable Roy E. Barnes, Governor Members of the General Assembly Members of the State Board of Education
and Superintendent and Members of the . Turner County Board of Education
REPORT ON COMPLIANCE AND ON INTERNAL CONTROL OVER FINANCIAL REPORTING
BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED.IN ACCORDANCE WITH
GOVERNMENT AUDITING STANDARDS
Ladies and Gentlemen:
We have audited the financial statements of Turner County Board of Education as of and for the year ended June 30, 1999, and have issued our report thereon dated January 31, 2000. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements. We conducted our audit in accordance with generally accepted auditing standards and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States.
Compliance
As part of obtaining reasonable assurance about whether Turner County Board of Education's financial statements are free of material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts and grants, noncompliance with which could have a direct and material effect on .the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit and accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance that are required to be reported under Government Auditing Standards.
Internal Control Over Financial Reporting
In planning and performing our audit, we considered Turner County Board of Education's internal control over financial reporting in order to determine our auditing procedures for the purpose of expressing our opinion on the financial statements and not to provide assurance on the internal control over financial reporting. However, we noted a certain matter involving the internal control over financial reporting and its
99YB-40

operation that we consider to be a reportable condition. Reportable conditions involve matters coming to our attention relating to significant deficiencies in the design or operation of the internal control over financial reporting that, in our judgement, could adversely affect Turner County Board of Education's ability to record, process, summarize and report financial data consistent w_ith assertions of management in the financial statements. The reportable condition is described in the accompanying Schedule of Findings and Questioned Costs as item FS-7421-99-02.
A material weakness is a condition in which the design or operation of one or more of the internal control components does not reduce to a relatively low level the risk that misstatements in amounts that would be material in relation to the financial statements being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. Our consideration of the .internal control over financial reporting would not necessarily disclose all matters in the internal control that might be reportable conditions and accordingly, would not necessarily disclose all reportable conditions that are also considered to be material weaknesses. However, the reportable condition described above is considered to be a material weakness.
This report is intended solely for the information and use of management, members of the Turner County Board ofEducation, Federal awarding agencies and pass-through entities and is not intended to be and should not be used by anyone other than these specified parties.
Respectfully submitted,

RWH:gp 99YB-40

Russell W. Hinton State Auditor

RussELL W. HtNTON
STATE AUDITOR (404) 656-2174

DEPARTMENT OF AUDITS AND ACCOUNTS
254 Washington Street, S.W., Suite 2 I4 Atlanta, Georgia 30334-8400
January 31, 2000

Honorable Roy E. Barnes, Governor Members of the General Assembly Members of the State Board of Education
and Superintendent and Members of the Turner County Board of Education
REPORT ON COMPLIANCE WITH REQUIREMENTS APPLICABLE TO EACH MAJOR PROGRAM AND INTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE WITH 0MB CIRCULAR A-133
Ladies and Gentlemen:
Compliance
We have audited the compliance of Turner County Board of Education with the types of compliance requirements described in the U.S. Office ofManagement and Budget (0MB) Circular A-133 Compliance Supplement that are applicable to each ofits major Federal programs for the year ended June 30, 1999. Turner County Board ofEducation's major Federal programs are identified in the accompanying Schedule ofFindings and Questioned Costs. Compliance with the requirements of laws, regulations, contracts and grants applicable to each of its major Federal programs is the responsibility of Turner County Board of Education's management. Our responsibility is to express an opinion on Turner County Board of Education's compliance based on our audit.
We conducted our audit of compliance in accordance with generally accepted auditing standards; the st"andards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; and 0MB Circular A-133, Audits ofStates, Local Governments, and Non-Profit Organizations. Those standards and 0MB Circular A-133 require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types of compliance requirements referred to above that could have a direct and material effect on a major Federal program occurred. An audit includes examining, on a test basis, evidence about the Turner County Board of Education's compliance with those requirements and performing such other procedures as we considered necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion. Our audit does not provide a legal determination on Turner County Board of Education's compliance with those requirements.

99SA-10

In our opm1on, the Turner County Board of Education complied, in all material respects, with the requirements referred to above that are applicable to each of its major Federal programs for the year ended June 30, 1999.
Internal Control Over Compliance
The management of Turner County Board of Education is responsible for establishing and maintaining effective internal control over compliance with requirements of laws, regulations, contracts and grants applicable to Federal programs. In planning and performing our audit, we considered Turner County Board of Education's internal control over compliance with requirements that could have a direct and material effect on a major Federal program in order to determine our auditing procedures for the purpose of expressing our opinion on compliance and to test and report on internal control over compliance in accordance with 0MB Circular A-133.
Our consideration of the internal control over compliance would not necessarily disclose all matters in the internal control that might be material weaknesses. A material weakness is a condition in which the design or operation of one or more of the internal control components does not reduce to a relatively low level ofrisk that noncompliance with applicable requirements of laws, regulations, contracts and grants that would be material in relation to a major Federal program being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. We noted no matters involving the internal control over compliance and its operation that we consider to be material weaknesses.
This report is intended solely for the information and use of management, members of the Turner County Board ofEducation, Federal awarding agencies and pass-through entities and is not intended to be and should not be used by anyone other than these specified parties.
Respectfully submitted,

RWH:gp 99SA-10

sell W. Hinton State Auditor

SECTION ill AUDITEE'S RESPONSE TO PRIOR YEAR FINDINGS AND QUESTIONED COSTS

TURNER COUNTY BOARD OF EDUCATION AUDITEE'S RESPONSE
SUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS
YEAR ENDED JUNE 30, 1999

PRIOR YEAR FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS

FINDING CONTROL NUMBER AND STATUS

FS-7421-97-01 FS-7421-98-01

Further Action Not Warranted Unresolved - See Corrective Action/Responses

. CORRECTIVE ACTION/RESPONSES

GENERAL FIXED ASSETS Failure to Maintain General Fixed Assets Account Group Finding Control Number: FS-7421-98-01

Due to budgetary constraints and being a small system the Board is unable to hire the additional

staff for the recording of general fixed assets.



SECTION IV FINDINGS AND QUESTIONED COSTS

TURNER COUNTY BOARD OF EDUCATION
SCHEDULE OF FINDINGS AND QUESTIONED COSTS YEAR ENDED JUNE 30, 1999
I SUMMARY OF AUDITOR'S RESULTS
1. Type of Report Issued on the Financial Statements The auditor's opinion on the Turner County Board of Education's financial statements was qualified for various departures from generally accepted accounting principles.
2. Reportable Conditions in Internal Control Disclosed by the Audit of the Financial Statements The audit report for the Turner County Board of Education disclosed a financial statement reportable condition related to the following control category.
General Fixed Assets
The reportable condition described above is considered to be a material weakness.
3. Noncompliance Material to the Financial Statements The audit of the Turner County Board of Education disclosed no instances of noncompliance that were deemed to be material to the financial statements.
4. Reportable Conditions in Internal Control Over Major Programs The audit report for the Turner County Board of Education did not disclose any reportable conditions in internal control over major programs.
5. Type of Report Issued on Compliance for Major Programs The auditor's opinion on the Turner County Board of Education's report on compliance with requirements applicable to major programs was unqualified.
6. Audit Findings Required to be Reported by Section ,Sl0(a) of 0MB Circular A-133
The Turner County Board of Education's audit did not disclose audit findings required to be reported by section .510(a) of 0MB Circular A-133.
7. Major Programs Federal awards audited as major programs are as follows: 10.553 Food and Nutrition Program- Food Services - School Breakfast Program 10.555 Food and Nutrition Program - Food Services - National School Lunch Program
8. Type "A" Program Dollar Threshold The dollar threshold for type "A" programs was $300,000.00.
9. Low Risk Auditee The Turner County Board of Education was audited as a low risk auditee based on a waiver granted by the U.S. Department of Education.
- 1-

TURNER COUNTY BOARD OFEDUCATION SCHEDULE OF FINDINGS AND QUESTIONEDcosrs
YEAR ENDED JUNE 30, 1999

Il FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS.: '

EXPENDITURES/LIABILITIES/DISBURSEMENTS 1mproper Travel Expenditures Nonmaterial Noncompliance: . Amount: $888.00 Finding Con~ol Number: FS-7421-99-01

An examination of expenditures revealed improper reimbursements to an employee for .travel between an

employee's place ofresidence and the official headquarters. These expenditures are in violation of Section V,.

Chapter 40 of the Financial Management for Georgia Local Units of Administration (FMGLUA) as issued

by the Georgia Department of Education. This chapter provides that School Districts follow the Statewide

Travel Regulations applicable to State government. These regulations provide:

1

"..Employees are not entitled to mileage reimbursements for tr~vel b.~tw_een: their place ofresidence and,

; their.official headquarters.:.".. :.

,.

. _ :, . :

,, ; . '

These improper expenditures occurred because, on numerous occasions, an employee was required to pick-up
supplies or materials on their way to work. In these instances, the employee was reimbursed for the total
mileage~between .their place of residence and their official headquarters. .The employee should have only received reimbursement for the excess mileage incurred beyond the employees.normal commute.

This deficiency occurred because management failed to follow the requirements of FMGLUA. The Board .-. should r~view this matter and determine if a refund is due and appropriate.action should be taken to ensure
that travel regulations are followed iri:rei~bursing employees, for use ofpersonal vehicles.

GENERAL FIXED ASSETS .Failure to Maintain General Fixed Assets Account Group Reportable Condition - Material Weakness Repeated From Prior Year Finding Control Number: FS-7421-99-02

The Turner County Board ofEducation did not maintain a system-wide General Fixed Assets Account Group,

within the formal accounting records as required by gen~ly accepted accounting principles. This condition

results in the general purpose financial statements of the Board being incomplete and not in accordance with,

generally accepted accounting principles. Appropriate actioh ~l)ould be taken by the Board to establish

accounting controls and procedures to.provide for mainienance of~ General Fixed.Assets Account Group.

The subsidiary records should include an inventory ofland, buildings and equipment owned by the Board and

should include, but may not be limited to, date acquired, acquisition cost, estimated replacement cos4 location

. and description. Detailed.records should be maintained of all additions and_deletions to. the General Fixed.

Assets Account Group.

..: .

,.

-2-

TURNER COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND QUESTIONED COSTS
YEAR ENDED JUNE 30. 1999 III FEDERAL AWARD FINDINGS AND QUESTIONED COSTS
No matters were reported.
-3-