GA
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1991-f-95
STATE OF GEORGIA DEPARTMENT OF AUDITS
254 WASHINGTON STREET ATLANTA. GEORGIA 30334

AUDIT REPORT THOMAS COUNTY BOARD OF EDUCATION
THOMASVILLE, GEORGIA YEAR ENDED JUNE 30, 1995

THOMAS COUNTY BOARD OF EDUCATION - TABLE OF CONTENTS -

SECTION I

FINANCIAL

INDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE

EXIIlBITS

GENERAL PURPOSE FINANCIAL STATEMENTS

COMBINED STATEMENTS - OVERVIEW

A

COMBINED BALANCE SHEET

ALL FUND TYPES AND ACCOUNT GROUP

2

B

COMBINED STATEMENT OF REVENUES, EXPENDITURES AND

CHANGES IN FUND BALANCES

ALL GOVERNMENTAL FUND TYPES

AND EXPENDABLE TRUST FUND

4

C

STATEMENT OF REVENUES, EXPENDITURES AND

CHANGES IN FUND BALANCES - BUDGET AND ACTUAL

(NON-GAAP BASIS)

GENERAL AND SPECIAL REVENUE FUNDS

6

D NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

7

ADDITIONAL FINANCIAL INFORMATION

COMBINING STATEMENTS

SPECIAL REVENUE FUND

E

COMBINING BALANCE SHEET

20

F

COMBINING STATEMENT OF REVENUES, EXPENDITURES

AND CHANGES IN FUND BALANCE

22

CAPITAL PROJECTS FUND

G

COMBINING BALANCE SHEET

24

H

COMBINING STATEMENT OF REVENUES, EXPENDITURES AND

CHANGES IN FUND BALANCE

25

SCHEDULES

I SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE

26

2 CASH AND CASH EQUIVALENTS

28

3 INVESTMENTS

29

4 ACCOUNTS RECENABLE

30

THOMAS COUNTY BOARD OF EDUCATION - TABLE OF CONTENTS -

Page

SECTION I

FINANCIAL

ADDITIONAL FINANCIAL INFORMATION

SCHEDULES

SCHEDULE OF REVENUE

5

STATE

31

6

LOCAL AND OTHER

32

SCHEDULE OF EXPENDITURES BY OBJECT

7

GENERAL AND SPECIAL REVENUE FUNDS

33

8

LOTTERY PROGRAMS

34

9

FIDUCIARY FUND TYPE

EXPENDABLE TRUST FUND

36

ANALYSIS OF MINIMUM EXPENDITURE REQUIREMENTS

GENERAL FUND - QUALITY BASIC EDUCATION PROGRAMS

10

OVERALL

37

11

BY PROGRAM

38

12 SCHEDULE OF COMPENSATION AND TRAVEL OF BOARD MEMBERS

40

SECTION II
COMPLIANCE
COMPLIANCE REPORT BASED ON AN AUDIT OF THE FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS
SINGLE AUDIT REPORT ON COMPLIANCE WITH THE GENERAL REQUIREMENTS APPLICABLE TO FEDERAL FINANCIAL ASSISTANCE PROGRAMS
SINGLE AUDIT OPINION ON COMPLIANCE WITH SPECIFIC REQUIREMENTS APPLICABLE TO MAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAMS
SINGLE AUDIT REPORT ON COMPLIANCE WITH SPECIFIC REQUIREMENTS APPLICABLE TO NONMAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAM TRANSACTIONS

THOMAS COUNTY BOARD OF EDUCATION - TABLE OF CONTENTS -
SECTION ill INTERNAL CONTROL REPORT ON INTERNAL CONTROL STRUCTURE IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS SINGLE AUDIT REPORT ON THE INTERNAL CONTROL STRUCTURE USED IN ADMINISTERING FEDERAL FINANCIAL ASSISTANCE PROGRAMS
SECTION IV FINDINGS AND IMPROPER OR QUESTIONED COSTS SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS
SECTIONV PERTINENT VIEWS OF RESPONSIBLE OFFICIALS PERTINENT VIEWS OF RESPONSIBLE OFFICIALS

SECTION I FINANCIAL

CLAUDE L. VICKERS
STATE AUDITOR
(404) 656-2174

DEPARTMENT OF AUDITS AND ACCOUNTS
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400
March 22, 1996

Honorable Zell Miller, Governor Members ofthe General Assembly Members ofthe State Board ofEducation
and Superintendent and Members ofthe Thomas County Board ofEducation
INDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE
Ladies and Gentlemen:
We have audited the general purpose financial statements (Exhibits A through D) of the Thomas County Board of Education, as of and for the year ended June 30, 1995, as listed in the table of contents. These financial statements are the responsibility of the Board's management. Our responsibility is to express an opinion on these financial statements based on our audit.
We conducted our audit in accordance with generally accepted auditing standards, Government Auditing Standards, issued by the Comptroller General of the United States, and the provisions of the Office .of Management and Budget Circular A-128, "Audits of State and Local Governments". Those standards and 0MB Circular A-128 require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion.
As described in the notes to the general purpose financial statements, the Board's financial statements have been prepared using certain accounting practices and policies which, in our opinion, vary in some respects from generally accepted accounting principles. These variances are described as follows:

95ARL-13*

* The general purpose financial statements of the Board did not contain a General Fixed Assets Account Group to account for property and equipment owned by the Board which should be included to conform to generally accepted accounting principles.
* School activity accounts maintained at the individual schools are not included in the general purpose financial statements. To conform to generally accepted accounting principles, these accounts should be included in the general purpose financial statements.
* The Board did not recognize as expenditures, in the year ended June 30, 1995, a portion of salaries and the corresponding employer's cost of related benefits earned for contractual services completed prior to June 30, 1995. Also funds received, subsequent to June 30, 1995, from the Georgia Department ofEducation for the State's share of these unrecorded salaries and related benefits were not recorded as revenue in the year under review. Conversely, the similar expenditures and related revenues for contractual services completed prior to June 30, 1994, were improperly recorded in the year ended June 30, 1995. To confonn to generally accepted accounting principles, revenues should be recorded when available and measurable and expenditures should be recorded when incurred, rather than when funds are received or disbursed.
The aggregate effects on the general purpose financial statements of these variances or omissions have not been determined, but are believed to be material.
In our opinion, except for the effects on the general purpose financial statements of the matters referred to in the preceding paragraph, the general purpose financial statements present fairly, in all material respects, the financial position of the Thomas County Board of Education as of June 30, 1995, and the results of its operations for the year then ended, in conformity with generally accepted accounting principles. In accordance with Government Auditing Standards, we have also issued a report dated March 22, 1996, on our consideration ofthe Board's internal control structure and a report dated March 22, 1996, on its compliance with laws and regulations.
Our audit was conducted for the purpose of forming an opinion on the general purpose financial statements ofthe Thomas County Board ofEducation taken as a whole. The combining statements (Exhibits E through H) and the financial schedules (Schedules 1 through 12 which includes the Schedule of Federal Financial Assistance) are presented for purposes ofadditional analysis and are not a required part of the general purpose financial statements of the Thomas County Board ofEducation. Such infonnation has been subjected to the auditing procedures applied in the audit ofthe general purpose financial statements and, in our opinion, except for the. effects of the matters referred to in the third paragraph, such infonnation is fairly presented in all material respects in relation to the general purpose financial statements taken as a whole.
95ARL-13*

A copy ofthis report has been filed as a permanent record in the office of the State Auditor and made available to the press ofthe State, as provided for by Official Code of Georgia Annotated Section 50-6-24.
Respectfully submitted,

CLV:dt 95ARL-13*

Claude L. Vickers State Auditor

THOMAS COUNTY BOARD OF EDUCATION - 1-

THOMAS COUNTY BOARD Of EDUCATION COMBINED BALANCE SHEET
ALL FUND TYPES AND ACCOUNT GROUP JUNE 30 1995

MSfil
Cash and Cash Equivalents
Investments
Accounts Receivable
Inventories Food Donated Commodities Purchased Food Supplies
Amount to be Provided in Future Years For Payment ol Compensated Absences
Tolal Assets
L!AEIILII!ES AND El,!NQ l:;OUITY
1.IABILmES
Accounts Payable Salaries Payable Expired Grant Balances Payable Contracts Payable Deferred Revenue Compensated Absences
Tolal Liabilities
FUND EQUITY
Fund Balances Reserved For Bus Replacement Funds For Expired Grant Balances/Questioned Costs For Inventories Food Donated Commodities Purchased Food Supplies For State Capital Outlay Projects
Unreserved Undesignated
Tolal Fund Equity
Tolal Liabilities and Fund Equity

GOVERNMENTAL FUND TYPES

SPECIAL

CAPITAL

GENERAL

REVENUE

PROJECTS

FUND

FUND

FUND

$ 1,058,307.30 $ 1,045,462.83 $ 412,41221

1,124,244.97

9,059.30

149,966.04

568,188.39

107,548.95

32,nS.90 50,491.35

$ 2,440,067.26 $ 1,696,868.47 $ 421 471.51

$ 353,819.93 $ 306,421.32 $

303,266.74

646.00

6,118.08

18,190.73

$ 354,465.93 $ 633,996.87 $

41,15329 27,781.85 68,935.14

$

10,434.41 $

393.33

107,548.95

32,725.90 50,491.35
$

$ 117,983.36 $

83,610.58 $

1,967,617.97

979,261.02

$ 2,085,601.33 $ 1,062,871.60 $

80,000.00 80,000.00 272,536.37 352,536.37

$ 2,4401067.26 $ 1,696,868.47 $ 421,471.51

The notes to the general purpose financial statements are an integral part of this statement. -2-

EXHIBIT"A"

ADUCIARY FUND TYPE
EXPENDABLE
TRUST FUND SELF~URED
EMPLOYEE
BENEATFUND

$

25,383.55

343,255.57

ACCOUNT GROUP GENERAL
LONG-TERM DEBT

TOTALS ~morandum On!)'.2 JUNE 30, 1995 JUNE 30, 1994

$ 2,541,565.89 $ 2,418,951.14

1,476,559.84 1,394,819.16

718,154.43

698,137.45

32,725.90 50,491.35 107,548.95

19,741.48 58,042.84 131,319.84

$

106,697.28

106,69728

115,955.95

$

3681639.12 $

106,697.28 $ 5,033?43.64 $ 4,836,967.86

$ 701,394.54 $ 430,247.18

303,266.74

287,226.87

6,764.08

24,946.81

27,781.85

18,190.73

$

106,697.28

106,697.28

115,955.95

$

106,697.28 $ 1,164,095.22 $ 858,376.81

$

368,639.12

$

368,639.12

$

368,639.12 $

$

28,211.81

$

10,827.74

10,434.41

32,725.90 50,491.35 107,548.95
80,000.00

19,741.48 58,042.84 131,319.84

$ 281,593.94 $ 247,750.38

3,588,054.48 3,730,840.67

$ 3,869,648.42 $ 3,978,591.05

106,697.28 $ 5,033,743.64 $ 4,836,967.86

-3 -

THOMAS COUNTY BOARD OF EDUCATION
COMBINED STATEMENT Of REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES ALL GOVERNMENTAL FUND TYPES AND EXPENDABLE TRUST FUND YEAR ENDED JUNE 3Q, 1995

Ri;YENUES
State Funds Federal Funds Local and Other Funds
Total Revenues
EXPENDITURES
Current Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Administration School Administration Business Administration Maintenance and Operation of Plant Student Transportation Services Central Support Services Other Support Services Food Services Operation Other Operations of Non-Instructional Services
Capital Outlay
Total Expenditures
Excess of Revenues over (under) Expenditures
OTHER FINANCING SOURCES (USES}
Operating Transfers In Operating Transfers Out
Total Other Financing Sources (Uses)
Excess of Revenues and Other Financing Sources over (under) Expenditures and Other Financing Uses
FUND BALANCE JULY 1
Supplies Inventory July 1, 1993
FUND BALANCE JUNE 30

GENERAL FUND

GOVERNMENTAL FUND

SPECIAL REVENUE

CAPITAL PROJECTS

FUND

FUND

s 15,184,303.41 S 3,071,593.07 S

65,650.31

2,605,428.74

3~73,948.93

447,886.28

s 18,523,902.65 S 6,124,908.09 S

81,238.84 461.17
81,700.01

$ 12,407,455.55 $ 3,115,no.22

591,191.00 352,157.29 386,170.62 386,128.98 1,164,151.96 164,071.54 1,624,289.14 1,127,494.62 179,737.99
38.08
203,205.02

594,246.45 265,548.53
1,687.94 240,648.74
35,294.66
91,350.13 S 14,Sn.49
50,217.83 1,556,607.57

$ 18,586,091.79 $ 5,966,249.56 S

$

-62,189.14 $ 158,658.53 $

1,533.57
298,184.05 299,717.62 -218,017.61

s s -142,399.00
$ -142,399.00 $

3,904.00 S 138,495.00 3,904.00 $ 138,495.00

s -204,588.14 $
2,290,189.47

162,562.53 S
900,309.07

-79,522.61 432,058.98

$ 210851601.33 $ 110621871.60 $ 3521536.37

The notes to the general purpose financial statements are an integral part of this statement. -4-

EXHIBIT"B"

TYPES TOTAL

FIDUCIARY FUND TYPE EXPENDABLE TRUST FUND SELF-INSURED EMPLOYEE BENEFIT FUND

TOTALS (Memorandum Only)
YEAR ENDED JUNE 301 1995 JUNE 301 1994

$ 18,337,135.32 2,671,079.05 3.n2~96.38 s
$ 24,730,510.75 $

$ 17,909.59

18,337,135.32 $ 2,671,079.05 3.]40,205.97

16,518,919.81 2,426,448.47 3,555,664.87

17,909.59 $ 24,748,420.34 $ 22,501,033.15

$ 15,523,225.77 $
1,185,437.45 617,705.82 387,858.56 626,777.72
1,199,446.62 164,071.54
1,717,172.84 1,142,372.11
179,737.99 50,255.91 1,556,607.57 203,205.02 298,184.05
$ 24.852.058.97 $
$ -121,548.22 $

938.00 $ 15,524,163.77 $ 14,078,752.28

2,120.00 2,246.00

1,185,437.45 617,705.82 387,858.56 628,897.72
1,199,446.62 164,071.54
1,719,418.84 1,142,372.11
179,737.99 50,255.91 1,556,607.57 203,205.02 298,184.05

819,504.15 584,656.77 515,616.13 771,601.70 1,069,371.16
5,252.00 1,670,600.35 1,028,139.52
94,654.21 146,178.37 1,536,137.46 177,711.53 868,304.40

5,304.00 $ 24.857.362.97 $ 23,366,480.03

12,605.59 $ -108,942.63 $ -865.446.88

$

142,399.00

-142,399.00

$

0.00

$

142,399.00 $

-142,399.00

$

0.00 $

1,629.99 -1.629.99
0.00

$ -121,548.22 $ 3,622,557.52

12,605.59 $ 356,033.53

-108,942.63 $ 3,978,591.05

-865,446.88 4,756,434.16

87,603.77

$ 3,501 !009.30 $

368,639.12 $ 3,869,648.42 $ 3,978,591.05

-5-

I!:!QMAS QQ!.!NTY E!QARQ QE EQUQATION SIAIEMENT QF BEVEN!.!ES, EXPENQII!.!BES ANQ Q!jANGES IN EUNQ E!ALANQES
E!!.!DGEI ANQ AQI!.!AL - lNQN-GAAP BASIS) GENEBAI. ANQ SPE~IAL BE:iENUE EUNQS
YEAB ENQEQ JUNE 30 1995

EXHIBITc

BE'.llENUES
State Funds Federal Funds Local and Other Funds
Total Revenues
EXPENQfIUBES
Current Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Administration School Administration Business Administration Maintenance and Operation of Plant Student Transportation Services Central Support Services Other Support Services Food Services Operation Other Operations of Non-Instructional Services
Total Expenditures
Excess of Revenues over (under) Expenditures
QTHEB FINANQING SQURQES lUSES)
Other Sources Other Uses
Total Other Financing Sources (Uses)
Excess of Revenues and Other Financing Sources over (under) Expenditures and Other Financing Uses
FUND BALANCE JULY 1, 1994
Prior Year (Net)

GENERAL FUND

ACTUAL

(BUDGET

BUDGET

BASIS}

$ 16,861,608.00 $ 15,184,303.41

47,000.00

65,650.31

2,181i700.oo 3,273,948.93

$ 19,696,308.00 $ 18,523,902.65

$ 13,381,000.00 $ 12,407,455.55

828,500.00 358,200.00 385,700.00 423,000.00 1,262,000.00 174,000.00 1,634,500.00 1,104,000.00
26,500.00 1,350.00

591,191.00 352,157.29 386,170.62 386,128.98 1,164,151.96 164,071.54 1,624,289.14 1,127,494.62 179,737.99
38.08

204,500.00

203,205.02

$ 19,783,250.00 $ 18,586,091.79

$ -86,942.00 $ -62,189.14

$ -1,282,978.00 $ $ -1,282,978.00 $

-142,399.00 -142,399.00

$ -1,369,920.00 $ -204,588.14 2,256,181.64 2,290,189.47 -9,901.71

SPECIAL REVENUE FUND

ACTUAL

(BUDGET

BUDGET

BASIS}

$ 543,000.00 $ 3,071,593.07

2,000,441.00 2,605,428.74

391,000.00

447,886.28

$ 2,934,441.00 $ 6,124,908.09

$ 2,109,419.00 $ 3,11s,no.22

321,605.00 297,439.00
233,866.00

594,246.45 265,548.53
1,687.94 240,648.74
35,294.66

57,090.00

91,350.13 14,8n.49

48,000.00 1,266,000.00

50,217.83 1,556,607.57

$ 4,333,419.00 $ 5,966,249.56 $ -1,398,978.00 $ 158,658.53

$ 1,282,978.00 $

3,904.00

$ 1,282,978.00 $

3,904.00

$ -116,000.00 $ 885,969.21 43,105.56

162,562.53 900,309.07

FUND BALANCE JUNE 30, 1995

$ 876,359.93 $ 2,085,601.33

$ 813,074.n s 1,062,871.60

The notes to the general purpose financial statements are an integral part of this statement. -6-

THOMAS COUNTY BOARD OF EDUCATION

EXIIlBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30, 1995

Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
The Thomas County Board ofEducation (Board) was established under the laws ofthe State of Georgia and operates under the guidance of a school board elected by the voters and a Superintendent appointed by the Board. With the exception ofthe departures from generally accepted accounting principles disclosed in these notes, the financial statements of the Board have been prepared in conformity with generally accepted accounting principles as applied to government units. The Governmental Accounting Standards Board (GASB) is the accepted standard-setting body for establishing governmental accounting and financial reporting standards.
The more significant of the Board's accounting policies are described below.
REPORTING ENTITY
In evaluating how to define the government unit for financial reporting purposes, management has considered the criteria set forth in GASB Codification of Governmental Accounting and Financial Reporting Standards, Section 2100, "Defining the Financial Reporting Entity". The primary government consists of all the organizations that compose the legal entity of the Thomas County Board ofEducation.
Based upon the application ofthe above criteria, the Thomas County Board ofEducation is determined to be the lowest level of government exercising oversight responsibility and control over all activities related to public education in Thomas County, Georgia, excluding that area encompassed by the City of Thomasville. The Board is not included in any other governmental "reporting entity" as defined by GASB Codification of Governmental Accounting and Financial Reporting Standards.
Board members were elected by the public and have decision making authority, the power to designate management, the ability to significantly influence operations, and primary accountability for fiscal matters. The Board determines the millage rate at which school taxes are levied and may incur bonded indebtedness with voter approval.
FUND ACCOUNTING
The Board uses funds and an account group to report on its financial position and the results of its operations. Fund accounting is designed to demonstrate legal compliance and to aid financial management by segregating transactions related to certain governmental functions or activities.
A fund is a separate accounting entity with a self-balancing set of accounts. An account group is a financial reporting device designed to provide accountability for certain assets and liabilities that are not recorded in the funds because they do not directly affect expendable available financial resources.
General Fixed Assets are recorded as expenditures in the various funds at the time of purchase. A General Fixed Assets Account Group is not presently maintained by the Board. To conform to generally accepted accounting principles, a General Fixed Assets Account Group should be maintained for reporting the cost of assets acquired by governmental fund types.
- 7-

THOMAS COUNTY BOARD OF EDUCATION

EXIITBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30, 1995

Note I: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
Although "school activity accounts" are maintained at the individual schools, neither the assets, liabilities and fund equity, nor the revenues, expenditures and changes in fund balances of these accounts are reflected in these financial statements. To conform to generally accepted accounting principles, these accounts should be recorded in the general purpose financial statements.
The general purpose financial statements account for all State, Federal, Local and Other Funds under control ofthe Board, in compliance with generally accepted accounting principles applicable to governmental units, unless otherwise disclosed in these notes. Funds and the account group presented in this report are as follows:
GOVERNMENTAL FUND TYPES - are used to account for all or most of a Board's general activities. Governmental Fund Types include:
GENERAL FUND - the fund used to account for all financial resources of the Board except those required to be accounted for in another fund. These transactions relate to resources obtained and used for services provided by a board of education.
SPECIAL REVENUE FUND - the fund used to account for the proceeds of specific revenue sources (other than for major capital projects) that are legally restricted to expenditures for specified purposes. These funds are primarily received from the Georgia Department of Education and from the Federal government to accomplish specific objectives and are required to be accounted for separately. Also included are proceeds received from State, Federal, Local and Other sources for operations of the school food services fund. This fund could be accounted for as an enterprise fund; however, the Board chooses not to provide for depreciation, but to maintain the fund on a modified accrual basis and to report the fund as a special revenue fund under governmental fund types, which is acceptable under generally accepted accounting principles for governmental entities.
CAPITAL PROJECTS FUND - the fund used to account for financial resources to be used for the acquisition or construction of major capital facilities.
FIDUCIARY FUND TYPE - the trust fund used to account for assets held by a government unit in a trustee capacity or as an agent for other funds. This fund includes
EXPENDABLE TRUST FUND Self-Insured Employee Benefit Fund - the fund used to account for Unemployment Compensation contributions and expenditures.
ACCOUNT GROUP
GENERAL LONG-TERM DEBT ACCOUNT GROUP - used to account for accrued compensated absences.

- 8-

THOMAS COUNTY BOARD OF EDUCATION

EXIIlBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30, 1995

Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
BASIS OF ACCOUNTING
The accounting and financial reporting treatment applied to a fund is determined by its measurement focus. All governmental funds and the expendable trust fund are accounted for using a current financial resources measurement focus. With this measurement focus, only current assets and current liabilities generally are included on the balance sheet. Operating statements of these funds present increases (i.e., revenues and other financing sources) and decreases (i.e., expenditures and other financing uses) in net current assets. Their reported fund balance is considered a measure of available spendable resources.
Liabilities which are expected to be financed from available spendable resources are reported as liabilities in the governmental funds. Other liabilities, which are not expected to be financed from available spendable resources, are reported in the General Long-Term Debt Account Group.
Governmental funds and the expendable trust fund are accounted for using the modified accrual basis of accounting under which:
Revenues are recognized when susceptible to accrual (i.e., when they become both measurable and available). "Measurable" means the amount ofthe transaction can be determined and "available" means collectible within the current period or soon enough thereafter to be used to pay liabilities of the current period. Those revenues considered susceptible to accrual are property taxes, intergovernmental grants and investment income. Property taxes are considered available if they are collected and remitted by the collecting agent to the Board within 60 days after fiscal year-end.
Expenditures are generally recognized when the related fund liability is incurred.
A departure from the above definitions is the accounting treatment afforded the final two payments on General Fund teachers' and bus drivers' contracts, and the resources available from the Georgia Department of Education for the State's share ofthese contracts. During fiscal year 1995, a substantial number of personnel of the Board were employed for a one hundred and ninety day period beginning in late August 1994 and ending in early June 1995. Personnel contracts for this employment period specify that compensation be paid in twelve equal monthly payments beginning in September 1994 and ending in August 1995. State grants to fund the State's share of these contracts were disbursed from the Georgia Department of Education to the Board in the same twelve months. As ofJune 30, 1995, compensation under these employment contracts had been earned, but two of the twelve monthly payments, due for July and August 1995, had not been made. Payments for these two months were made and recorded as expenditures by the Board subsequent to June 30, 1995. Also, the State's portion of the compensation paid in July and August 1995 was received and recorded as revenue in the fiscal year subsequent to June 30, 1995. Conversely, the similar expenditures and related revenues for contractual services completed prior to June 30, 1994, were recorded in the year ended June 30, 1995. Generally accepted accounting principles require that revenues be recorded when available and measurable and that expenditures be recorded when incurred, rather than when funds are received or disbursed.

- 9-

THOMAS COUNTY BOARD OF EDUCATION

EXIIlBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATE:MENTS

JUNE 30, 1995

Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
BUDGET
The Thomas County Board ofEducation's budget is a complete financial plan for the Board's fiscal year and is based upon estimates of expenditures together with probable funding sources. There is no statutory prohibition regarding overexpenditure of the budget at any level. The budget for all governmental funds is prepared by fund, function and object. The legal level of budget control was established by the Board at the aggregate level. The budget for governmental funds was prepared on a basis other than generally accepted accounting principles.
The budget process begins when the Board's administration prepares a tentative budget for the Board's approval. After approval of this tentative budget by the Board, such budget is advertised at least once in a newspaper ofgeneral circulation in the locality. At the next regular meeting of the Board after advertisement, the Board receives comments on the tentative budget, makes revisions as necessary and adopts a final school budget. This final budget is then submitted, in accordance with provisions of the Quality Basic Education Act, OCGA Section 20-2-167, to the Georgia Department ofEducation. The Board may increase or decrease the budget at any time during the year. All unexpended budget authority lapses at fiscal year end.
CASH AND CASH EQUIVALENTS
COMPOSITION OF DEPOSITS Cash and cash equivalents consist ofdeposits (including savings and N.O.W. accounts) in authorized financial institutions. Georgia Laws authorize the Board to deposit its funds in one or more solvent banks, insured Federal savings and loan associations, or insured State chartered building and loan associations. The placement of proceeds from bond issues in certificates of deposit is limited to financial institutions located within this State.
INVESTMENTS
COMPOSITION OF JNVEST:MENTS Investments made by the Board are stated at cost. The Official Code of Georgia Annotated Section 36-83-4 authorizes the Board to invest its funds in the following:
(1) Obligations issued by the State of Georgia or by other states,
(2) Obligations issued by the United States government,

- 10 -

THOMAS COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30, 1995

Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES

(3) Obligations fully insured or guaranteed by the United States government or a United States government agency,

(4) Obligations ofany corporation ofthe United States government,

(5) Prime banker's acceptances,

(6) The Local Government Investment Pool administered by the State of Georgia, Office of Treasury and Fiscal Services,

(7) Repurchase agreements, and

(8) Obligations of other political subdivisions ofthe State of Georgia.

RECEIVABLES

Receivables consist ofgrant reimbursements due from Federal, State or other grantors for expenditures made but not reimbursed and other receivables disclosed from information available. Receivables are recorded when either the asset or revenue recognition criteria has been met. Receivables recorded on the general purpose financial statements do not include any amounts which would necessitate the need for an allowance for uncollectible receivables.

PROPERTY TAXES

The Thomas County Board of Commissioners fixed the property tax levy for the 1994 tax year (calendar year) on August 30, 1994 (levy date). Taxes were due on December 20, 1994. The lien date for property taxes was January 1, 1994. Taxes collected within the current fiscal year or within 60 days after year-end are reported as revenue in fiscal year 1995 since their collection meets the criteria of GASB codification section P70. l 03. The Thomas County Tax Commissioner bills and collects the property taxes for the Board of Education, withholds 2.5% of taxes collected as a fee for tax collection, and remits the balance of taxes collected to the Board.

The tax millage rate levied for the 1994 tax year (calendar year) for the Thomas County Board ofEducation was as follows (a mill equals $1 per thousand dollars of assessed value):

School Operations

9 3 mills

- 11 -

THOMAS COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30, 1995

Note I: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
INVENTORIES
FOOD INVENTORIES Inventories of donated food commodities used in the preparation of meals are reported on the Combined Balance Sheet at their Federally assigned value. Purchased foods inventories are reported on the Combined Balance Sheet at average cost. The Board uses the consumption method to account for both inventories. Donated food commodities are recorded as an asset and as revenue when received, and expenditures are recorded as the inventory items are used. Purchased foods are recorded as an asset when purchased and expenditures are recorded as the inventory items are used. The inventories reported on the balance sheet for donated food commodities and for purchased foods are equally offset by reservations offund balance which indicates that these amounts do not constitute "available spendable resources" even though they are a component of net current assets.
SUPPLIES INVENTORIES Inventories ofconsumable supplies are reported on the Combined Balance Sheet at average cost. The Board uses the consumption method to account for inventory whereby consumable supplies are recorded as an asset when purchased and expenditures are recorded as the inventory items are used. The inventory reported on the balance sheet is equally offset by a reservation of fund balance which indicates that it does not constitute "available spendable resources" even though it is a component of net current assets.
COMPENSATED ABSENCES
Compensated absences represent obligations of the Board relating to employees' rights to receive compensation for future absences based upon service already rendered. This obligation relates only to vesting accumulating leave in which payment is probable and can be reasonably estimated. No liability has been recorded in the individual funds for the current portion of this obligation as this amount is deemed immaterial to the general purpose financial statements.
INTERFUND TRANSACTIONS
The Board has the following types ofinterfund transactions:
Reimbursements of expenditures initially made from a fund that are properly applicable to another fund, are recorded as expenditures in the reimbursing fund and as reductions of expenditures in the fund that is reimbursed.
Operating transfers are recorded for all interfund transactions other than reimbursements.

- 12 -

TIIOMAS COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO TIIE GENERAL PURPOSE FINANCIAL STATE:MENTS

JUNE 30, 1995

Note I: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
MEMORANDUM ONLY - TOTAL COLUMNS
Total columns on the general purpose financial statements are captioned "Memorandum Only" to indicate that they are presented only to facilitate financial analysis. Data in these columns do not present financial position or results of operations in conformity with generally accepted accounting principles. Neither are such data comparable to a consolidation. Interfund eliminations have not been made in the aggregation ofthis data.
Note 2: DEPOSITS AND INVESTMENTS
COLLATERALIZATION OF DEPOSITS Official Code of Georgia Annotated (OCGA) Section 45-8-12 provides that there shall not be on deposit at any' time in any depository for a time longer than ten days a sum of money which has not been secured by surety bond, by guarantee ofinsurance, or by collateral. The aggregate ofthe face value of such surety bond and the market value ofsecurities shall be equal to not less than 110 percent of the public funds being secured after the deduction of the amount of deposit insurance. OCGA Section 45-8-11 provides an officer holding public funds may, in his discretion, waive the requirement for security in the case of operating funds placed in demand deposit checking accounts.
Acceptable security for deposits consists of any one of or any combination of the following:
(I) Surety bond signed by a surety company duly qualified and authorized to transact business within the State of Georgia,
(2) Insurance on accounts provided by the Federal Deposit Insurance Corporation,
(3) Bonds, bills, notes, certificates of indebtedness or other direct obligations of the United States or of the State of Georgia,
(4) Bonds, bills, notes, certificates of indebtedness or other obligations of the counties or municipalities ofthe State of Georgia,
(5) Bonds ofany public authority created by the laws ofthe State of Georgia, providing that the statute that created the authority authorized the use of the bonds for this purpose,
(6) Industrial revenue bonds and bonds of development authorities created by the laws of the State of Georgia, and

- 13 -

THOMAS COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30, 1995

Note 2: DEPOSITS AND INVESTMENTS

(7) Bonds, bills, notes, certificates of indebtedness, or other obligations of a subsidiary corporation of the United States government, which are fully guaranteed by the United States government both as to principal and interest and debt obligations issued by the Federal Land Bank, the Federal Home Loan Bank, the Federal Intermediate Credit Bank, the Central Bank for Cooperatives, the Farm Credit Banks, the Federal Home Loan Mortgage Association, and the Federal National Mortgage Association.

CATEGORIZATION OF DEPOSITS At June 30, 1995, the bank balances were $3,974,677.98. The amounts of the total bank balances are classified into three categories of credit risk:

Category 1 - Cash that is insured (e.g., Federal depository insurance) or collateralized with securities held by the Board or by the Board's agent in the Board's name.
Category 2 - Cash collateralized with securities held by the pledging financial institution's trust department or agent in the Board's name.
Category3 - Uncollateralized deposits. (This includes any bank balance that is collateralized with securities held by the pledging financial institution, or by its trust department or agent but not in the Board's name.)

The Board's deposits are classified by risk category at June 30, 1995, as follows:

Risk Category
1
2 3
Total

Bank Balance $ 400,000.00
3,473,619.32 101,058.66
$ 3,974,677.98

CATEGORIZATION OF INVESTMENTS At June 30, 1995, the carrying amount of the Board's total investments was $1,476,559.84 and consisted entirely of funds in the Local Government Investment Pool administered by the State of Georgia, Office of Treasury and Fiscal Services. This amount is not required to be categorized since the Board did not own any specific identifiable securities in the pool. The investment policy of the State of Georgia, Office of Treasury and Fiscal Services for the Local Government Investment Pool does not provide for investment in derivatives or similar investments.

Note 3: NON-MONETARY TRANSACTIONS

The Board receives food commodities from the United States Department of Agriculture (USDA) for school breakfast and lunch programs. These commodities are recorded at their Federally assigned value. See Note 1 - Inventories

- 14 -

THOMAS COUNTY BOARD OF EDUCATION

EXIllBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30, 1995

Note 4: RISK MANAGEMENT

The Board is exposed to various risks of loss related to torts; theft of, damage to, and destruction of assets; errors or omissions; job related illnesses or injuries to employees; natural disaster; and unemployment compensation.

The Board has obtained commercial insurance for risk of loss associated with torts, assets and errors or omissions. The Board has neither significantly reduced coverage for these risks nor incurred losses (settlements) which exceeded the Board's insurance coverage in any of the past three years.

The Board has elected to self-insure for all losses related to natural disaster. The Board has not experienced any losses related to natural disaster in the past three years.

The Board is self-insured with regard to unemployment compensation claims. A premium is charged by the Expendable Trust Fund to each user fund on the basis of the percentage of that fund's payroll to total payroll in order to cover estimated claims budgeted by management based on known claims and prior experience. The Board accounts for claims with expenditures and liability being reported when it is probable that a loss has occurred, and the amount of that loss can be reasonably estimated.

Changes in the unemployment compensation claims liability during the last two fiscal years are as follows:

Beginning ofYear Liability

Claims and Changes in Estimates

Claims Paid

End of Year Liability

1994 1995

$

0.00 $

4 075.00 $

4,075.00 $

0.00

$

0.00 $

3 184.00 $

3,184.00 $

0.00

The Board participates in the Georgia Education and Government Workers' Compensation Trust, a public entity risk pool organized on December 1, 1991 to develop, implement, and administer a program of workers' compensation self-insurance for its member organizations. The Board pays an annual premium to the Fund for its general insurance coverage. Additional insurance coverage is provided through an agreement by the Fund with the Continental Insurance Company to provide coverage for potential losses sustained by the Fund in excess of$250,000.00 loss per occurrence up to $1,000,000.00.

- 15 -

THOMAS COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30, 1995

Notes: GENERALLONG-TERMDEBT

The changes in General Long-Term Debt during the fiscal year ended June 30, 1995, were as follows:

Compensated Absences

Balance July 1, 1994

$ 115,955.95

Deletions Annual Leave Earned and Utilized (Net) Salary and Related Fringe Benefits

9,258.67-

Balance June 30, 1995

$ 106 697.28

Note 6: SIGNIFICANT COMMITMENTS

The following is an analysis of significant outstanding construction or renovation contracts executed by the Board as of June 30, 1995, together with funding available:

Project

Unearned Executed Contracts

Funding Available From State

96/95S-736-066

$ 318,541.66 $ 244,374.00

The amounts described in this note are not reflected in the general purpose financial statements.

Note 7: CONTINGENT LIABILITIES

Amounts received or receivable principally from the Federal government are subject to audit and review by grantor agencies. This could result in requests for reimbursement to the grantor agency for any expenditures which are disallowed under grant terms. The Board believes that such disallowances, if any, will be immaterial to its overall financial position.

The Board is a defendant in various legal proceedings pertaining to matters incidental to the performance of routine Board operations. The ultimate disposition ofthese proceedings is not presently determinable, but are not believed to be material to the general purpose financial statements.

Note 8: ACCUMULATED EMPLOYEES' LEAVE

Twelve month employees earn ten days of vacation annually, with a maximum accumulation of thirty days, provided they have been employed at least nine months of the previous fiscal year. Upon retirement or termination of employment, employees have the option of early release or payment at their current rate of pay for accumulated vacation time. See Note 1 - Compensated Absences

- 16 -

THOMAS COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30, 1995

Note 9: RETIREMENT PLANS
TEACHERS RETIREMENT SYSTEM OF GEORGIA (TRS)
TRS PLAN DESCRIPTION Substantially all teachers, administrative and clerical personnel employed by local school systems are covered by the Teachers Retirement System of Georgia (TRS), which is a cost-sharing multiple employer public employee retirement system (PERS).
TRS provides service retirement, disability retirement and survivors benefits for its members in accordance with State statute. A member is eligible for service retirement after 30 years of creditable service, regardless ofage, or after 10 years of service and attainment ofage 60. A member is eligible for early retirement after 25 years of creditable service and attainment of age 55, at a reduced benefit. Retirement benefits paid to members are equal to 2% of the average of the member's two consecutive highest paid years of service multiplied by the number of years of creditable service up to 40 years. The normal retirement pension is payable monthly for life. Options are available for distribution of the member's monthly pension at a reduced rate to a designated beneficiary on the member's death.
Retirement benefits also include death and disability benefits. A disabled member or surviving spouse is entitled to receive annually an amount equal to the member's service retirement benefit or disability retirement, whichever is greater. The death benefit is the amount that would be payable to the member's beneficiary had the member retired on the date of death on either a service retirement allowance or a disability retirement allowance, whichever is larger. The benefit is based on the member's creditable service (minimum of 10 years of service) and compensation up to the time of disability or death.
Members become fully vested after ten years of service. If a member terminates with less than ten years of service, no vesting ofemployer contributions occurs, but the member's contributions are refunded with interest.
The Board's payroll for employees covered by TRS for the year ended June 30, 1995, was $13,589,462.60~ total payroll was $15,391,197.63.
TRS CONTRIBUTIONS REQUIRED AND MADE Employees ofthe Board who are covered by TRS are required by State statute to contribute 5% of their gross earnings to TRS. The Board makes monthly employer contributions to TRS at rates adopted by the TRS Board ofTrustees in accordance with State statute and as advised by their independent actuary. For fiscal year 1995 that rate for employer contributions was 11.81%. The interest rate assumption (rate of return on investments) was 7.500/o.
Total contributions made during fiscal year 1995 amounted to $2,284,447.20, ofwhich $1,604,916.14 was made by the Board and $679,531.06 was made by employees. These contributions represented 11.81% (Board) and 5% (employees) of covered payroll.

- 17 -

THOMAS COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30, 1995

Note 9: RETIREMENT PLANS

TRS FUNDING STATUS AND PROGRESS The amount of the total pension benefit obligation is based on a standardized measurement established by Statement No. 5 ofthe Governmental Accounting Standards Board (GASB) that, with some exceptions, must be used by a PERS. The standardized measurement is the actuarial present value of credited projected benefits. This valuation method reflects the present value of estimated pension benefits that will be paid in future years as a result of employee services performed to date, and is adjusted for the effects of projected
salary increases. A standardized measure ofthe pension benefit obligation was adopted by the GASB to enable
readers of PERS financial statements to assess that PERS funding status on a going-concern basis, assess progress made in accumulating sufficient assets to pay benefits when due, and make comparisons among other PERS and among other employers.

Total unfunded pension benefit obligation ofTRS as of June 30, 1994, was as follows:

Total pension benefit obligation

$15,313,743,000.00

Net assets available for benefits, at cost

14,254,785,000.00

Unfunded pension benefit obligation

$ 1,058.958 000 00

The measurement ofthe total pension benefit obligation is based on an actuarial valuation as of June 30, 1994. Net assets available to pay pension benefits were valued as of the same date. TRS does not make separate measurements of assets and pension benefit obligation for individual employers.

Total contributions from all employers to TRS for fiscal year ended June 30, 1995 were $565, 117,811.00. The Board's contribution for the year ended June 30, 1995 of $1,604,916.14 was actuarially determined and represented .2840% of total contributions made by all participating employers.

Ten year historical trend information is presented in the 1995 TRS Component Unit Financial Report. This information is useful in assessing TRS's accumulation of sufficient assets to pay pension benefits as they become due.

PUBLIC SCHOOL EMPLOYEES RETIREMENT SYSTEM OF GEORGIA (PSERS)

PSERS PLAN DESCRIPTION Substantially all bus drivers, maintenance, custodial, and lunchroom personnel employed by local school systems are covered by the Public School Employees Retirement System of Georgia (PSERS). All employer's contributions are made by the State of Georgia in accordance with State statute.

PSERS provides in accordance with State statute service retirement, disability retirement and survivors benefits for its members. A member is eligible for normal service retirement after 10 years of service and attainment ofage 65. A member applying for service retirement with 10 years of service and retires between the ages of 60 and 65 receives a reduced benefit. Monthly retirement benefits paid to members are equal to

- 18 -

THOMAS COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEl\ffiNTS

.TUNE 30, 1995

Note 9: RETIREl\ffiNT PLANS
$8.00 per month multiplied by the number ofyears of creditable service. Options are available for distribution ofthe member's monthly pension at a reduced rate to a designated beneficiary on the member's death.
Retirement provisions include death and disability benefits. Disability benefits are the same as if the employee
had retired at age 65 as long as the employee has 15 or more years of creditable service. Death benefits are dependent upon the number ofyears of service. Ifthere are less than ten years of service, a lump sum refund ofthe employee's contributions and interest are made to the beneficiary. If there are more than ten years of
service, the beneficiary shall receive for life half of what the employee would have received upon retirement.
Members become fully vested after ten years of service. If a member terminates with less than ten years of service, no vesting ofemployer contributions occurs, but the member's contributions are refunded with interest.
There were 143 employees covered under PSERS for the year ended June 30, 1995.
PSERS CONTRIBUTIONS REQUIRED AND MADE Covered employees are required by State statute to contribute $4.00 a month for the nine month school year. Unlike TRS, the Board makes no contribution to PSERS. The State of Georgia is required by statute to make employer contributions actuarially determined and approved and certified by the PSERS' Board of Trustees. Total contributions from employees ofthe Board made during fiscal year 1995 amounted to $4,644.00. Total contribution for all school systems made by the State of Georgia to PSERS for fiscal year ended June 30, 1995, was $9,162,000.00.
Note 10: SURETY BOND
The School Superintendent, Dr. Terrell M. Solana, is bonded in the amount of $100,000.00 with the United States Fidelity and Guarantee Company, Baltimore, Maryland, their Bond No. 02-0170-11822-82-1, on which premium was paid through July 1, 1995.

- 19 -

THQMA QOUNTY !iK2ARQ QF EQUQAIIQN !;.OMBINING !;!ALANCE SHEl,;T
Pl;!;.!&. BE~NUI,; FU~Q
JUNE 30 1995

~ Cash and Cash Equivalents Accounts Receivable Inventories
Food Donated Commodities
Purchased Food
Total Assets

SCHOOL FOOD
SERVICES FUND

SOUTHWESTERN

STATE

HOSPITAL

CONTINUED

SPECIAL

SEVERELY

EDUCATION

EMOTIONALLY SERVICES

LOTTERY

DISTURBED

FUND

PROGRAMS

ELEMENTARY
CHAPTER1 EDUCATION OF
CHILDREN IN STATE SCHOOLS

$ 1,011,844.78 $ 241,699.89

$ 69,72427

17,38625

106.57 $ 121,371.74

28,664.32 $

8,769.00

32,725.90 50,491.35

$ 1,112,44828 $ 241,806.46 $ 121,371.74 $ 98,388.59$

8,769.00

L!AE!IL!DE AND FU~Q EQUITY
LIABILITIES
Cash Overdraft Accounts Payable Salaries Payable Deferred Revenue Unearned Lottery Funds
Total Liabilities
FUND EQUITY
Fund Balances Reserved For Expired Grant Balances/Questioned Costs For Inventories Food Donated Commodities Purchased Food
Unreserved Undesignated
Total Fund Equity
Total Liabilities and Fund Equity

$ 106,11422

$

$ 20,11428 $

74,094.42

15,257.52 $ 79,073.81

66,204.87

126,418.51

4,944.39

730.72

18,190.73

$ 86,319.15 $ 205,457.32 $ 121,371.74 $ 97,995.26 $

8,769.00 8,769.00

$ 32,725.90 50,491.35
$ 83,21725 942,911.88 $
$ 1,026,129.13 $

36,349.14 $ 36,349.14 $

$

393.33

$ 0.00 0.00 $

393.33 0.00 $
393.33 $

$ 1,112,448.28 $ 241,806.46 $ 121,371.74 $ 98,388.59 $

0.00 0.00
8,769.00

See notes to the general purpose financial statements.

-20-

EXHIBIT"E"

AND SECONDARY EDUCATION ACT

EDUCATION OF DEPRIVED CHILDREN

MIGRANT PROGRAM

CHAPTER2 BLOCK GRANT FLOW THROUGH

TITLE 11EISENHOWER MATHEMATICS AND SCIENCE
EDUCATION

$

120,042.39 $

4,925.95

INDMDUALS WITH

DISABILITIES EDUCATION ACT

TITLEVl,B

FLOW

PRESCHOOL

THROUGH

PROGRAM

TOTALS JUNE 30, 1995 JUNE 301 1994

$ 1,448,237.28 $ 1,on,273.90

16,492.00

75.76 $

37,702.28 $

9,412.92 $ 247,835.20 $

so,3n.35

568,188.39

650,201.73

32,nS.90 50,491.35

19,741.48 58,042.84

$

136,534.39 $

5,001.71 $

37,702.28 $

9,412.92 $ 247,835.20 $

80,372.35 $ 2,099,642.92 $ 1,800,259.95

$

$

54,914.53 $

1,748.19

81,532.68

3,163.50

87.18

90.02

$

136,534.39 $

5,001.71 $

35,522.28 $ 2,180.00
37,702.28 $

5,127.18 $ 4,285.74

193,594.11 $ 32,566.06 21,478.30
196.73

9,412.92 $ 247,835.20 $

53,647.66 $ 22,186.77 4,468.88
69.04

402,774.45 $ 306,421.32 303,266.74
6,118.08 18,190.73

395,749.14 192,028.06 287,226.87
24,946.81

80,372.35 $ 1,036,771.32 $ 899,950.88

$

0.00 $

0.00 $

$

0.00 $

0.00 $

$

136,534.39 $

5,001.71 $

0.00 $ 0.00 $

0.00 $ 0.00 $

0.00 $ 0.00 $

$

393.33

32,725.90 $ 50,491.35

$ 83,610.58 $

0.00

979,261.02

0.00 $ 1,062,871.60 $

19,741.48 58,042.84
77,784.32 822,524.75 900,309.07

37,702.28 $

9,412.92 $ 247,835.20 $

s so,3n.3s 2,099,642.92 $ 1,800,259.95

- 21 -

THOMAS COUNTY BOARD OF EDUCATION COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE
SPECIAL REVENUE FUND YEAR ENDED JUNE 30, 1995

REVENUES
State Funds Federal Funds Local and Other Funds
Total Revenues
EXPENDITURES
Current Instruction Support Services Pupil Services Improvement d Instructional Services Educational Media Services General Administration School Administration Maintenance and Operation d Plant Student Transportation Services Central Support Services Other Support Services Food Services Operation
Total Expenditures
Excess d Revenues over (under) Expenditures
OTHER FINANCING SOURCES lUSES}
Operating Transfers In
Excess of Revenues and Other Financing Sources over (under) Expenditures
FUND BALANCE JULY 1

SCHOOL
FOOD
SERVICES
FUND

SOUTHWESTERN

STATE

HOSPITAL

CONTINUED

SPECIAL

SEVERELY EDUCATION

EMOTIONALLY SERVICES

LOTTERY

DISTURBED

FUND

PROGRAMS

ELEMENTARY
CHAPTER1 EDUCATION OF
CHILDREN IN STATE SCHOOLS

$ 108,734.00 $ 1,282,411.46 $

1,162,479.14

176,945.15

440,565.49

7,320.79

397,335.82 $ 1,283,111.79 $

$ 1,711,TTS.63 $ 1,466,6TT.40 $ 397,335.82 $ 1,283,111.79 $

8,769.00 8,769.00

$ 6TT,528.47 $ 397,335.82 $ 1,001,675.03 $

314,332.98 230,581.n
176,333.57
61,061.38

197,213.01 2,612.50 1,687.94
35,294.66 26,493.82 13,759.80

$ 1,556,607.57

6,215.23

$ 1,556,607.57 $ 1,459,838.12 $ 397,335.82 $ 1,284,951.99 $

$ 155,171.06 $

6,839.28 $

0.00 $ -1,840.20 $

158.86

$ 155,171.06 $ 870,958.07

6,998.14 $ 29,351.00

2,233.53

0.00 $ 0.00

393.33 $ 0.00

8,769.00
8,769.00 0.00 0.00 0.00

FUND BALANCE JUNE 30

$ 1,026,129.13 $ 36,349.14 $

0.00 $

393.33 $

0.00

See notes to the general purpose financial statements.

-22-

EXHIBIT"F"

AND SECONDARY EDUCATION ACT

EDUCATION OF DEPRIVED CHILDREN

MIGRANT PROGRAM

CHAPTER2 BLOCK GRANT FLOW THROUGH

TITLE 11EISENHOWER MATHEMATICS AND SCIENCE EDUCATION

INDMDUALS WITH

DISABILITIES EDUCATION ACT

TITLEVI, B

FLOW

PRESCHOOL

THROUGH

PROGRAM

TOTALS YEAR ENDED JUNE 30, 1995 JUNE 30, 1994

$

826,609.82 $ 37,273.89 $

$ 826,609.82 $ 37,273.89 $

37,70228 $ 37,702.28 $

27,707.68 $ 247,638.47 $ 27,707.68 $ 247,638.47 $

$ 80,303.31

3,071,593.07 $ 2,271,256.03

2,605,428.74 2,348,979.29

447,88628

406,483.77

80,303.31 $ 6,124,908.09 $ 5,026,719.09

$

708,119.74 $ 37,755.64 $

12.22928 59,215.56
3,080.50
44,002.60

235.18 756.82

$

826,647.68 $ 38,747.64 $

$

-37.86 $ -1,473.75 $

37,70228 $
37,702.28 $ 0.00 $

9,087.59 $ 18,620.09

159,728.02 $
80,945.03 1,504.94
5,099.61

360.87

27,707.68 $ 0.00 $

247,638.47 $ 0.00 $

78,068.63 $ 3,115,770.22 $ 2,235,026.34

1,755.43 479.25

594,246.45 265,548.53
1,687.94 240,648.74
35,294.66 91,350.13 14,877.49
50,217.83 1,556,607.57

329,179.38 292,532.55
n,510.1a 226,675.31
2,547.04 118,340.08 22,501.82
2,969.34 146,178.37 1,536,137.46

80,303.31 $ 5,966,249.56 $ 4,984,657.85

0.00 $ 158,658.53 $ 42,061.24

37.86

1,473.75

$

0.00 $

0.00 $

0.00

0.00

0.00 $ 0.00

0.00 $ 0.00

0.00 $ 0.00

3,904.00

1,629.99

0.00 $ 0.00

162,562.53 $ 900,309.07

43,69123 856,617.84

$

0.00 $

0.00 $

0.00 $

0.00 $

0.00 $

0.00 $ 1,062,871.60 $ 900,309.07

-23-

THOMAS COUNTY BOARD OF EDUCATION COMBINING BALANCE SHEET CAPITAL PROJECTS FUND
JUNE 30, 1995

ASSETS Cash and Cash Equivalents
Investments
Accounts Receivable
Total Assets
LIABILITIES AND FUND EQUITY LIABILITIES
Cash Overdraft Accounts Payable Contracts Payable
Total Liabilities FUND EQUITY
Fund Balances Reserved For State Capital Outlay Projects Unreserved Undesignated Total Fund Equity
Total Liabilities and Fund Equity

REGULAR

LOTTERY PROJECT
96195$-736-066

TOTALS
JUNE 301 1995 JUNE 301 1994

$ 332,412.21 $

80,000.00 $ 412,412.21 $ 423,490.09

9,059.30

0.00

9,059.30

8,568.89

29.24

$ 341,471.51 $

80,000.00 $ 421,471.51 $ 432,088.22

$ 41,153.29 27,781.85
$ 68,935.14

$

$

41,153.29

27,781.85

$

68,935.14 $

29.24 29.24

$ $ 272,536.37 $ 272,536.37 $

80,000.00 $ eo,000.00 s

80,000.00 272,536.37 $ 352,536.37 $

432,058.98 432,058.98

$ 341,471.51 $

80,000.00 $ 421,471.51 $ 432,088.22

See notes to the general purpose financial statements.

-24-

THOMAS COUNTY BOARD OF EDUCATION COMBINING STATEMENT OF REVENUES. EXPENDITURES AND CHANGES IN FUND BALANCES
CAPITAL PROJECTS FUND
YEAR ENDED JUNE 30 1995

EXHIBITw

REVENUES State Funds Local and other Funds
Total Revenues
EXPENDITURES Current Support Services Maintenance and Operation of Plant Capital Outlay Building and Building Improvements
Total Expenditures
Excess of Revenues over (under) Expenditures OTHER FINANCING SOURCES (USES)
Operating Transfers In Operating Transfers Out
Total other Financing Sources (Uses)
Excess of Revenues and other Financing Sources over (under) Expenditures and other Financing Uses
FUND BALANCE JULY 1
FUND BALANCE JUNE 30

REGULAR

LOTTERY PROJECT 96/95S-736-066

TOTALS YEAR ENDED JUNE 301 1995 JUNE 301 1994

$ 81,238.84 $ 461.17
$ 81.700.01 $

0.00 $ 0.00 $

81,238.84 $ 461.17
81,700.01 $

47,281.78 15,489.30
62,771.08

$

1,533.57 $

298,184.05

$ 299,717.62 $

$ -218,017.61 $

0.00 $
0.00 $ 0.00 $

1,533.57 298,184.05 $ 299,717.62 $ -218,017.61 $

868,304.40 . 868,304.40 -805,533.32

$ 58,495.00 $ $ 58,495.00 $

80,000.00 $ 80,000.00 $

138,495.00 $ 138,495.00 $

144,900.66 -144,900.66
0.00

$ -159,522.61 $ 432,058.98

80,000.00 $ 0.00

-79,522.61 $ -805,533.32

432,058.98

1,2371592.30

$ 272,536.37 $ 80,000.00 $

352,536.37 $

432,058.98

See notes to the general purpose financial statements.

-25-

THOMAS COUNTY BOARD OF EDUCATION
SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE
YEAR ENDED JUNE 30 1995

FUNDING AGENCY PROGRAM/GRANT
Agriculture, u. s. Department of
Through Georgia Department of Education Food and Nutrition Program Food Servic:as School Breakfast Program 1994Grant 1995 Grant National School Lunch Program 1994Grant 1995Grant Food Distribution Program (1)

CFDA NUMBER

AWARDS IN PERIOD

FEDERAL FUNDS RECEIVED IN PERIOD(NET OF REFUNDS)

FEDERAL REVENUE IN PERIOD

EXPENDITURES IN PERIOD

10.553 10.553 $
* 10.555 * 10.555
10.550

$ 228,782.54
816,827.89 1161868.71

8,454.21 220,705.60 $
8,140.11 807,518.58 N/A

228,782.54
816,827.89 $ 1161868.71

(2)
1,439,738.86 (3) 1161868.71

Total U.S. Department of Agriculture

$ 111621479.14 $

110441818.50 $ 111621479.14 $ 115561607.57

Education, U. S. Department of

Through Berrien County Board of Education

d/b/a Southern Pine Migrant Education Agency

Elementary and Secondary Education Act

Chapter 1

Migratory Education Program

1994 Regular

84.011

1994 Summer

84.011

1995 Regular

84.011 $

Through Georgia Department of Education

Elementary and Secondary Education Act

Chapter 1

Education of Children in State Schools

1994 Regular

84.009

1994 carry-Over

84.009

1995 Regular

84.009

Education of Deprived Children

1993 carry-Over

* 84.010

1994 Regular

* 84.010

1994 carry-Over

* 84.010

1995 Regular

* 84.010

Chapter2

Block Grant - Flow Through

1994 Regular

84.151

1994 carry-Over

84.151

1995 Regular

84.151

Title II

Eisenhower Mathematics and Science

Education

1994 Regular

84.164

1995 Regular

84.164

Individuals with Disabilities Education Act

TltleVI, B

Flow Through

1994 Regular

* 84.027

1994 carry-Over

* 84.027

1995 Regular

* 84.027

Preschool Program

1994 Regular

84.173

1994 Carry-Over

84.173

1995 Regular

84.173

Severely Emotionally Disturbed

1993 Carry-Over

* 84.027

1994 Regular

* 84.027

1994 carry-Over

* 84.027

1995 Regular

* 84.027

$ 26,750.00
2,238.00 6,996.00
147,205.00 679,492.00
6,320.00 37,246.00
18,310.00
25,363.00 222,984.00 36,601.00 45,500.00
98,323.00 164,881.00

111.19 21,297.95 $ 26,743.00

10,545.15 $ 26,728.74

12,014.11 (3) 26,733.53 (3)

3,536.15
100,098.00 20,783.61 147,205.00 663,000.00
35,403.01

1,773.00 6,996.00
147,205.00 679,404.82
6,320.00 31,382.28

1,773.00 6,996.00
147,205.00 679,442.68 (3)
6,320.00 31,382.28

20,642.00

18,294.76 9,412.92

18,294.76 9,412.92

180,808.65
10,393.99
-0.02 14,165.87 98,323.00 83,000.00

25,363.00 222,275.47
36,601.00 43,702.31
98,313.59 78,631.56

25,363.00 222,275.47
36,601.00 43,702.31
98,313.59 78,631.56

- 26 -

THOMAS COUNTY BOARD OF EDUCATION SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE
YEAR ENDED JUNE 30. 1995

SCHEDULE "1"

FUNDING AGENCY PROGRAM/GRANT

CFDA NUMBER

AWARDS IN PERIOD

FEDERAL FUNDS RECEIVED IN PERIOD(NET OF REFUNDS}

FEDERAL REVENUE IN PERIOD

EXPENDITURES IN PERIOD

Education, U. S. Department of

Through Georgia Department of Education

Vocational Education - Basic Grants to States

High School Program

Basic Grant

1994 Grant

84.048

$

13,489.01

1995 Grant

84.048 $ 38,806.76

31,901.12 $ 38,806.76

(4)

Consumer and Homemaking Education

1995 Contract

84.049

515.72

515.72

515.72

{4}

TotalU.S.DepartmentofEducation

$ 115571531.48 $

114711417.25 $ 114821272.08 $ 114441461.21

OTHER FEDERAL ASSlTANCE

Defense,U.S.Departmentof Direct Department of the Air Force R.O.T.C. Program 1994Grant 1995 Grant

$

5.661.41

$ 26.327.83

201359.60 $ 261327.83

(4)

Total U.S. Department of Defense

$ 261327.83 $

26,021.01 $ 261327.83

Total Federal Financial Assistance

$ 2?46.338.45 $

Major Programs are identified by an asterisk (") in front of the CFDA number.

21542.256.76 $ 2Ia11 I019.0S $

(1) The amounts shown for the Food Distribution Program represents the Federally assigned value of nonmonetary assistance for donated commodities received and/or consumed by the system during the current fiscal year.
(2) Expenditures for the School Breakfast Program were not maintained separately and are included in the 1995 National School Lunch Program.
(3) Expenditures for this program include State, and/or Local and Other Funds. Expenditures are not maintained by fund source.
(4) Expenditures on this program were not maintained by fund source.

31001 .068.78

See notes to the general purpose financial statements.

- 27 -

THOMAS COUNTY BOARD OF EDUCATION CASH AND CASH EQUIVALENTS
JUNE 30, 1995
NONINTEREST BEARING ACCOUNTS Commercial Bank, Thomasville, Georgia Trust Company Bank of South Georgia, N. A., Albany, Georgia
INTEREST BEARING ACCOUNTS Commercial Bank, Thomasville, Georgia Non-consumer Premium Savings Account (Variable) NationsBank of Georgia, N. A., Thomasville, Georgia Super N. 0. W. Accounts (Variable)

SCHEDULE "2"

$

337,590.39

126,166.21

$

463,756.60

824,423.48 1,253,385.81
$ 2,541,565.89

See notes to the general purpose financial statements.
- 28 -

THOMAS COUNTY BOARD OF EDUCATION INVESTMENTS JUNE 30, 1995
INVESTMENT POOL State of Georgia, Office of Treasury and Fiscal Services Local Government Investment Pool (6.032%)

SCHEDULE "3" $ 1,476,559.84

See notes to the general purpose financial statements.
- 29 -

THOMAS COUNTY BOARD OF EDUCATION ACCOUNTS RECEIVABLE JUNE 30, 1995

SCHEDULE "4"

Benien County Board of Education dlbla Southern Pine Migrant Education Agency Migratory Education Program
City of Thomasville Board of Education Reimbursement of Expenses
Defense, U. S. Department of Department of the Air Force R.O.T.C.
Education, Georgia Department of Food Services School Breakfast Program National School Lunch Program Vocational Education State Funds Federal Funds Other State Programs Alternative School Program At-Risk Summer School Remedial Summer School Tuition for the Multi-Handicapped Lottery Programs Alternative School Program Distant Leaming Technology Installation Federal Programs ESEA - Chapter 1 Education of Children in State Schools Education of Deprived Children ESEA - Chapter 2 ESEA-Tdle II Individuals with Disabilities Education Act. TdleVI, B Flow Through Preschool Program
Human Resources, Georgia Department of Special Education Services
Thomas County Tax Commissioner County Wide School Tax
Various Sources Attorney - Sale of Land Vendor Overpayment

GOVERNMENTAL FUND TYPES

SPECIAL

GENERAL

REVENUE

FUND

FUND

TOTAL

$

$

4,000.00

75.76 $

75.76 4,000.00

5,968.23

5,968.23

1,402.40 6,905.64 18,425.03 19,064.26 8,533.12 3,016.22
46,512.14 32,505.00
3,634.00

8,076.94 9,309.31
22,591.00 3,725.00 2,348.32 8,769.00
16,492.00 37,702.28
9,412.92 247,835.20
80,372.35 121,371.74
106.57

8,076.94 9,309.31
1,402.40 6,905.64
18,425.03 19,064.26
8,533.12 3,016.22
22,591.00 3,725.00 2,348.32
8,769.00 16,492.00 37,702.28
9,412.92
247,835.20 80,372.35
121,371.74
46,512.14
32,505.00 3,740.57

$

149,966.04 $

----=--=-== 568,188.39 $

718,154.43

See notes to the general purpose financial statements.

- 30 -

THOMAS COUNTY BOARD OF EDUCATION SCHEDULE OF STATE REVENUE YEAR ENDED JUNE 30 1995

SCHEDULE s-

AGENCV/FUNQING
GRANTS Education, Georgia Department of Quality Basic Education
General and career Education Programs
Special Education Programs Remedial Education Program Media Center Programs Staff Development Programs Indirect Cost Pupil Transportation
Regular Bus Replacement Middle School Incentive Special Instructional Assistance In-School Suspension Mid-term Adjustment Migrant Mid-term Adjustment School Counselors Grades 4 and 5 Local Fair Share Educational Equalization Funding Grant Food Services Vocational Education Other State Programs Alternative Programs At-Risk Summer School Program Innovative Programs Mentor Teacher Program Preschool Handicapped Program Remedial Summer School Program Severely Emotionally Disturbed Teachers' Retirement Tuition for the Multi-Handicapped Lottery Programs Alternative School Program Instructional Technology Distant Leaming Media Center and Library Equipment Model Technology Schools Pre-Kindergarten Program Technology Installation
Human Resources, Georgia Department of Special Education Services
Transportation, Georgia Department of Through Thomas County Board of Commissioners Reimbursement for Drives and Parking Areas at New School
OTHER Education, Georgia Department of Reimbursements for: Leadership Development Student Information Systems Project
See notes to the general purpose financial statements.

GOVERNMENTAL FUND TYPES

SPECIAL

CAPITAL

GENERAL

REVENUE

PROJECTS

FUND

FUND

FUND

TOTAL

$ 8,367,084.00 1,847,457.00 206,523.00 364,617.00 121,624.00 2,488,373.00

630,797.00 192,155.00 314,973.00 156,293.07 69,126.00 313,032.00
9,258.00 22,304.00 -1,319,343.00 1,210,290.00
$ 29,160.02

108,734.00

24,675.03 19,064.26 4,214.00 2,990.00 55,437.00 8,533.12
21,703.31 22,343.60

1,282,411.46

21,860.28 73,926.00
7,456.98 384.94
304,707.27 872,428.00
2,348.32

397,335.82

$ 8,367,084.00 1,847,457.00 206,523.00 364,617.00 121,624.00 2,488,373.00
630,797.00 192,155.00 314,973.00 156,293.07 69,126.00 313,032.00
9,258.00 22,304.00 -1,319,343.00 1,210,290.00 108,734.00 29,160.02
24,675.03 19,064.26 4,214.00 2,990.00 55,437.00 8,533.12 1,282,411.46 21,703.31 22,343.60
21,860.28 73,926.00
7,456.98 384.94
304,707.27 872,428.00
2,348.32
397,335.82

$ 81,238.84

81,238.84

120.00 1,500.00

120.00 1,500.00

s 81 1238.84

1813371135.32

- 31 -

Taxes County Wide School Tax Railroad Car Tax Real Estate Transfer Tax
Other Donations Indirect Cost Special Revenue Fund Interest Earned Lost and Damaged Books Rents Sales Meals School Assets Tuition Other

THOMAS COUNTY BOARD OF EDUCATION SCHEDULE OF LOCAL AND OTHER REVENUE
YEAR ENDED JUNE 30. 1995

SCHEDULE 6"

GOVERNMENTAL FUND TYPES

SPECIAL

CAPITAL

GENERAL

REVENUE PROJECTS

FUND

FUND

FUND

FIDUCIARY FUND TYPE EXPENDABLE TRUST FUND

TOTAL

$ 2,910,316.05
8,686.54
9,399.n

$ 2,910,316.05
8,686.54
9,399.n

17,043.74

17,268.19 82,918.07 $
3,695.20 19,645.00

43,917.04 $

171,000.00 20,250.00 13,726.37

402,869.24 1,100.00

461.17 $ 17,909.59

17,043.74
17,268.19 145,205.87
3,695.20 19,645.00
402,869.24 171,000.00 20,250.00 14,826.37

$ 3,273,948.93 $ 447,886.28 $

461.17 $ 17,909.59 $ 3,740,205.97

See notes to the general purpose financial statements.

- 32 -

THOMAS COUNTY BOARD OF EDUCATION SCHEDULE OF EXPENDITURES BY OBJECT GENERAL AND SPECIAL REVENUE FUNDS
YEAR ENDED JUNE 30, 1995

SCHEDULE"?"

EXPENDITURES
Operating Costs Salaries Employee Benefits Travel of Employees Professional and Technical Services Compensation and Travel of Board Members Water, Sewer and Cleaning Services Repair and Maintenance Services Rents Insurance Communications Tuition Commodity Hauling Shared Services Other Purchased Services Supplies Energy Food Usage Books, Textbooks and Periodicals Dues and Fees Federal Indirect Costs Other Expenditures
Nonoperating Costs Equipment

GENERAL FUND

SPECIAL REVENUE
FUND

TOTAL

$ 12,315,325.62 $ 3,075,872.01 $ 15,391,197.63

3,638,684.61

879,130.64

4,517,815.25

60,795.61

42,786.40

103,582.01

69,047.22

68,175.09

137,222.31

11,852.45

11,852.45

99,189.30

99,189.30

332,931.66

38,667.69

371,599.35

55,582.36

11,117.39

66,699.75

54,590.45

54,590.45

21,614.61

12,574.72

34,189.33

22,343.60

3,576.40

25,920.00

7,896.62

7,896.62

7,500.00

7,500.00

8,581.88

10,638.33

19,220.21

761,639.34

504,457.13

1,266,096.47

442,420.63

9,025.48

451,446.11

769,707.96

769,707.96

160,937.07

441.00

161,378.07

32,759.96

9,488.30

42,248.26

17,268.19

17,268.19

1,736.87

1,644.50

3,381.37

488,558.55

503,781.71

992,340.26

Total Expenditures

$ 18,586,091.79 $ 5,966,249.56 $ 24,552,341.35

See notes to the general purpose financial statements.

- 33 -

THOMAS COUNTY BOARD OF EDUCATION SCHEDULE OF EXPENDITURES BY OBJECT
LOTTERY PROGRAMS YEAR ENDED JUNE 30, 1995

EXPENDITURES
Operating Costs Salaries Employee Benefits Travel of Employees Professional and Technical Services Repairs and Maintenance Services Rents Other Purchased Services Supplies Energy Dues and Fees
Nonoperating Costs Equipment

ALTERNATIVE SCHOOL PROGRAM

DISTANT LEARNING

INSTRUCTIONAL TECHNOLOGY

MEDIA CENTER AND
LIBRARY EQUIPMENT

$

4,226.96

15,067.32 $

7,862.99 $

4,994.16 $

384.94

2,566.00

70,366.03

Total Expenditures

$

21,860.28 $

7,862.99 $

75,360.19 $ -====3=84=.9=4

See notes to the general purpose financial statements.

- 34 -

SCHEDULE "8"

MODEL TECHNOLOGY
SCHOOLS

PRE-KINDERGARTEN PROGRAM

TECHNOLOGY INSTALLATION

TOTAL

$

$

57,875.85

2461831.42 $ 304,707.27 $

536,917.92 148,057.35
6,718.69 1,934.96
26.67 $ 250.61 6,138.33 136,381.12 1,825.48 2,981.62
31 195.25

$ 2,348.32

536,917.92 148,057.35
6,718.69 1,934.96 6,601.95
250.61 6,138.33 222,566.38 1,825.48 2,981.62

350,958.70

872,428.00 $

2,348.32 $ 1,284,951.99

- 35 -

THOMAS COUNTY BOARD OF EDUCATION SCHEDULE OF EXPENDITURES BY OBJECT FIDUCIARY FUND TYPE - EXPENDABLE TRUST FUNDS
YEAR ENDED JUNE 30, 1995
EXPENDITURES Operating Costs Professional and Technical Services Unemployment Claims Dues and Fees
Total Expenditures

SCHEDULE "9"

$

940.00

3,184.00

1,180.00

$ ========5'=304:::::::::::::::.0=0

See notes to the general purpose financial statements. - 36 -

THOMAS COUNTY BOARD OF EDUCATION ANALYSIS OF MINIMUM EXPENDITURE REQUIREMENTS - OVERALL
GENERAL FUND - QUALITY BASIC EDUCATION PROGRAMS YEAR ENDED JUNE 30.1995

SCHEDULE "1 o

Minimum Expenditure Requirements (Total Allotment) Expenditures on Combined Program Basis
Salaries Operations
Less: Expenditures for Media Center Programs in Excess of Total Media Allotment
Expenditures per Audit
Amount of Underexpenditure for Total Allotment

THIRTEEN WEIGHTED AND MEDIA CENTER
PROGRAMS

100% TEST FOR OPERATIONS PORTION OF THIRTEEN WEIGHTED PROGRAMS

$ 11,098,713.00 $

357,236.00

$ 10,994,387.92
904,250.36 $ -----79-3,-61-5-.37-
$ 11,898,638.28

-19,942.80 $ 11,878,695.48

$

0.00 $ = = = = =0.0=0

See notes to the general purpose financial statements. - 37 -

THOMAS COUNTY BOARD OF EDUCATION ANALYSIS OF MINIMUM EXPENDITURE REQUIREMENTS - BY PROGRAM
GENERAL FUND- QUALITY BASIC EDUCATION PROGRAMS
YEAR ENDED JUNE 30 1995

~Et!ERAL ANQ ~REER EDUCATION PROGRAMS Kindergarten (") Grades 1-3 (") SUb-Total - K-3 Grades 4 - 5 (") Grades 6 - 8 (") Grades 9-12 (") High School Laboratories (") Vocational Education Laboratories (") Total General and career Education Programs
SPECIAL EDUCATION PROGRAMS Regular Programs category I (") category II (") category Ill (") category IV (") SUb-Total - Regular category V (Gifted) () Total Special Education Programs
REMEDIAL EDUCATION PROGRAM C1
Total Thirteen Weighted Programs MEDIA CENTER PROGRAMS
5alaries Operations
Total Media Center Programs
Total Thirteen Weighted and Media Center Programs
STAFF DEVELOPMENT PROGRAMS Cost of Instruction Professional Dellelopment
Total Staff Development (") Identifies Thirteen Weighted Programs.

ALLOTMENTS FROM DEPARTMENT OF EDUCATION

REQUIRED

ORIGINAL

"'

ORIGINAL

MID-TERM

$

846,282.00

$

761,653.80 $

2,122,327.00

1,910,094.30

$ 2,968,609.00 90 $ 2,671,748.10 $

1,166,023.00 90

1,049,420.70

1,823,005.00 90

1,640,704.50

1,278,570.00 90

1,150,713.00

617,233.00 90

555,509.70

513,644.00 90

462,279.60

$ 8,367,084.00

$ 7,530,375.60 $

150,000.00 150,000.00 163,032.00
313,032.00

$ 1,735,120.00

$ 1,561,608.00 $

0.00

$ 1,735,120.00

112,337.00

$ 1,847,457.00

$

206,523.00

$ 10,421,064.00

90 $ 90
$ 90 $
$

1,561,608.00 $ 101,103.30
1,662,711.30 $ 185,870.70 $
9,378,957.60 $

0.00
0.00 0.00 313,032.00

$

285,952.00 90 $

257,356.80 $

0.00

78,665.00 90

70,798.50

$

364,617.00

$

328,155.30 $

0.00

$ 10,785,681.00

$ 9,707,112.90 $

313,032.00

$

28,603.00

$

28,603.00 $

0.00

93,021.00

93.021.00

0.00

$

121,624.00 100 $

121,624.00 $

0.00

See notes to the general purpose financial statements.

- 38 -

SCHEDULE 11

TOTAL REQUIRED

ACTUAL EXPENDITURES

SALARIES

OPERATIONS

TOTAL

AMOUNT OF UNDEREXPENDITURE
FOR REQUIRED ALLOTMENT

$

911,653.80 $

991,188.88 $

16,916.66 $ 1,008,105.54

1,910,094.30

2,195,320.30

161,607.54

2,356,927.84

$ 2,821,748.10 $ 3,186,509.18 $

s 178,524.20

3,365,033.38 $

0.00

1,049,420.70

1,204,374.16

90,132.04

1,294,506.20

0.00

1,803,736.50

1,806,073.30

119,006.60

1,925,079.90

0.00

1,150,713.00

1,127,702.44

151,938.22

1,279,640.66

0.00

555,509.70

868,562.92

124,064.70

992,627.62

0.00

462,279.60

472,532.32

78,074.60

550,606.92

0.00

$ 7,843,407.60 $ 8,665,754.32 $

741,740.36 $ 9,407,494.68

$ 1,561,608.00 $

142,586.85 $ 496,071.39 1,050,569.96
1,586.87

5,798.99 $ 10,409.10 31,044.22
0.00

148,385.84 506,480.49 1,081,614.18
1,586.87

$ 1,561,608.00 $ 1,690,815.07 $

47,252.31 $ 1,738,067.38

0.00

101,103.30

132,190.75

2,408.97

134,599.72

0.00

$ 1,662,711.30 $ 1,823,005.82 $

49,661.28 $ 1,872,667.10

$

185,870.70 $

231,702.97 $

2,213.73 $

233,916.70

0.00

$ 9,691,989.60 $ 10,720,463.11 $

793,615.37 $ 11,514,078.48

$

257,356.80 $

273,924.81

$

273,924.81

0.00

70,798.50

$

110,634.99

110,634.99

0.00

$

328,155.30 $

273,924.81 $

110,634.99 $

384,559.80

$ 10,020,144.90 $ 10,994,387.92 $

904,250.36 $ 11,898,638.28 $

0.00

$

28,603.00

93,021.00

s _....1_21_,,62_,.4._oo_

$

47,140.27 $

47,140.27

81,814.39

81,814.39

$

128,954.66 $

128,954.66 s _ _ _ _ _ _ _o_.oo_

. 39.

THOMAS COUNTY BOARD OF EDUCATION SCHEDULE OF COMPENSATION AND TRAVEL OF BOARD MEMBERS
YEAR ENDED JUNE 30, 1995

SCHEDULE "12''

BOARD MEMBER ADDRESS
Mr. Cecil Stewart, Chairman (*) 4634 Stewart Road Ochlocknee, Georgia 31TT3
Mr. Johnny Bannister (*)
P. 0. Box 1921
Thomasville, Georgia 31799
Mr. Joey Holland (*) 4125 Georgia Highway 33 Boston, Georgia 31626
Mr. Mike Keown (*) P. 0. Box96 Coolidge, Georgia 31738
Mr. Elmo Lee (*) 109 Holly Hill Drive Thomasville, Georgia 31792
Mr. John Stephenson (*) P.O.Box153 Meigs, Georgia 31765
Mr. Edward Vonier (*) 14395 Highway 122 Pavo, Georgia 31TT8

COMPENSATION

TRAVEL

$

1,300.00 $

1,149.80

800.00

1,000.00

405.75

750.00

545.95

800.00

1,200.00

1,505.75

1,150.00

1,245.20

(*) Denotes Board Members Serving as of June 30, 1995

$

7,000.00 $===4=,8=5=2.=4=5

See notes to the general purpose financial statements.

- 40 -

SECTION II COMPLIANCE

CLAUDE L. VICKERS
STATE AUDITOR
(404) 656-2174

DEPARTMENT OF AUDITS AND ACCOUNTS
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400
March 22, 1996

Honorable Zell Miller, Governor Members ofthe General Assembly Members ofthe State Board ofEducation
and Superintendent and Members ofthe Thomas County Board ofEducation
COMPLIANCE REPORT BASED ON AN AUDIT OF THE FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS
Ladies and Gentlemen:
We have audited the general purpose financial statements ofthe Thomas County Board ofEducation as of and for the year ended June 30, 1995, and have issued our report thereon dated March 22, 1996. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements.
We conducted our audit in accordance with generally accepted auditing standards and Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement.
Compliance with laws, regulations, contracts, and grants applicable to Thomas County Board of Education is the responsibility ofthe Board's management. As part of obtaining reasonable assurance about whether the general purpose financial statements are free of material misstatement, we performed tests of the Board's compliance with certain provisions oflaws, regulations, contracts, and grants. However, the objective of our audit of the financial statements was not to provide an opinion on overall compliance with such provisions. Accordingly, we do not express such an opinion.
The results ofour tests disclosed no instances of noncompliance that are required to be reported herein under Government Auditing Standards.

95CRL-10

This report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies. This restriction is not intended to limit the distribution of this report which is a matter of public record.
Respectfully submitted,
r::1'~
Claude L. Vickers State Auditor
CLV:dt 95CRL-10

CLAUDE L. VICKERS
STATE AUDITOR
(404) 656-2174

DEPARTMENT OF AUDITS AND ACCOUNTS
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400
March 22, 1996

Honorable Zell Miller, Governor Members of the General Assembly Members ofthe State Board ofEducation
and Superintendent and Members of the Thomas County Board ofEducation

SINGLE AUDIT REPORT ON COMPLIANCE WITH THE GENERAL REQUIREMENTS APPLICABLE TO FEDERAL FINANCIAL ASSISTANCE PROGRAMS

Ladies and Gentlemen:

We have audited the general purpose financial statements ofthe Thomas County Board of Education as of and for the year ended June 30, 1995, and have issued our report thereon dated March 22, 1996. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements.

We have applied procedures to test the Thomas County Board ofEducation's compliance with the following requirements applicable to each of its Federal financial assistance programs, which are listed in the Schedule ofFederal Financial Assistance, for the year ended June 30, 1995:

(1) Political Activity

(5) Allowable Costs/Cost Principles

(2) Civil Rights

(6) Drug-Free Workplace Act

(3) Cash Management

(7) Audit Follow-Up/Resolution

(4) Federal Financial Reports

(8) Administrative Requirements

Our procedures were limited to the applicable procedures described in the Office of Management and Budget's "Compliance Supplement for Single Audits ofState and Local Governments" and other additional procedures as deemed necessary. Our procedures were substantially less in scope than an audit, the objective of which is the expression of an opinion on the Board's compliance with the requirements listed in the preceding paragraph. Accordingly, we do not express such an opinion.

95CRL-50

With respect to the items tested, the results of those procedures disclosed no material instances of

noncompliance with the requirements listed in the second paragraph ofthis report. With respect to items not

tested, nothing came to our attention that caused us to believe that the Thomas County Board ofEducation

had not complied, in all material respects, with those requirements. However, the results of our procedures

disclosed immaterial instances ofnoncompliance with those requirements, which are described in the Schedule

ofFindings and Improper or Questioned Costs.



This report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies. This restriction is not intended to limit the distribution of this report which is a matter of public record.

Respectfully submitted,
~~
Claude L. Vickers
State Auditor

CLV:dt 95CRL-50

CLAUDE L. VICKERS
STATE AUDITOR
(404) 656-2174

DEPARTMENT OF AUDITS AND ACCOUNTS
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400
March 22, 1996

Honorable Zell Miller, Governor Members of the General Assembly Members ofthe State Board ofEducation
and Superintendent and Members of the Thomas County Board ofEducation

SINGLE AUDIT OPINION ON COMPLIANCE WITH SPECIFIC REQUIREMENTS APPLICABLE TO MAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAMS

Ladies and Gentlemen:

We have audited the general purpose financial statements ofthe Thomas County Board ofEducation as of and for the year ended June 30, 1995, and have issued our report thereon dated March 22, 1996. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements.

We have also audited the Thomas County Board ofEducation's compliance with the requirements governing:

(I) Types of Services Allowed or Unallowed

(5) Applicable Special Tests and Provisions

(2) Eligibility
(3) Matching, Level of Effort, and/or Earmarking

(6) Other Requirement Claims for Advances and Reimbursements

(4) Reporting

These requirements are applicable to the major Federal financial assistance programs, which are identified in the Schedule of Federal Financial Assistance, for the year ended June 30, 1995. The management of the Thomas County Board ofEducation is responsible for the Board's compliance with those requirements. Our responsibility is to express an opinion on compliance with those requirements based on our audit.

95CRL-80

We conducted our audit ofcompliance in accordance with generally accepted auditing standards; Government Auditing Standards, issued by the Comptroller General ofthe United States; and Office ofManagement and Budget (0MB) Circular A-128, "Audits of State and Local Governments". Those standards and 0MB Circular A-128 require that we plan and perform the audit to obtain reasonable assurance about whether material noncompliance with the requirements referred to above occurred. An audit includes examining, on a test basis, evidence about the Thomas County Board ofEducation's compliance with those requirements. We believe that our audit provides a reasonable basis for our opinion.
In our opinion, the Thomas County Board of Education complied, in all material respects, with the requirements as disclosed in the second paragraph that are applicable to its major Federal financial assistance programs for the year ended June 30, 1995.
This report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies. This restriction is not intended to limit the distribution of this report which is a matter of public record.
Respectfully submitted,
~
Claude L. Vickers State Auditor
CLV:dt 95CRL-80

CLAUDE L. VICKERS
STATE AUDITOR
(404) 656-2174

DEPARTMENT OF AUDITS AND ACCOUNTS
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400
March 22, 1996

Honorable Zell Miller, Governor Members of the General Assembly Members ofthe State Board ofEducation
and Superintendent and Members ofthe Thomas County Board ofEducation

SINGLE AUDIT REPORT ON COMPLIANCE WITH SPECIFIC REQUIREMENTS APPLICABLE TO NONMAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAM TRANSACTIONS

Ladies and Gentlemen:

We have audited the general purpose financial statements ofthe Thomas County Board of Education as of and for the year ended June 30, 1995, and have issued our report thereon dated March 22, 1996. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements.

In connection with our audit ofthe fiscal year 1995 general purpose financial statements ofthe Thomas County Board of Education and with our consideration of the Board's control structure used to administer Federal financial assistance programs, as required by Office of Management and Budget (0MB) Circular A-128, "Audits of State and Local Governments", we selected certain transactions applicable to certain nonmajor Federal financial assistance programs for the year ended June 30, 1995. As required by 0MB Circular A-128, we have performed auditing procedures on the selected transactions to test compliance with the requirements governing:

(1) Types of Services Allowed or Unallowed

(2) Eligibility

Our procedures were substantially less in scope than an audit, the objective of which is the expression of an opinion on the Thomas County Board of Education's compliance with these requirements. Accordingly, we do not express such an opinion.

With respect to the items tested, the results of those procedures disclosed no material instances of noncompliance with the requirements listed in the second paragraph. With respect to items not tested, nothing came to our attention that caused us to believe that the Thomas County Board of Education had not complied, in all material respects, with those requirements.

95CRL-120

This report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies. This restriction is not intended to limit the distribution of this report which is a matter of public record.
Respectfully submitted,
c:%--~
Claude L. Vickers State Auditor
CLV:dt 95CRL-120

SECTION III INTERNAL CONTROL

CLAUDE L. VICKERS
STATE AUDITOR
(404) 656-2174

DEPARTMENT OF AUDITS AND ACCOUNTS
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400
March 22, 1996

Honorable Zell Miller, Governor Members ofthe General Assembly Members ofthe State Board ofEducation
and Superintendent and Members ofthe Thomas County Board ofEducation
REPORT ON INTERNAL CONTROL STRUCTURE IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS
Ladies and Gentlemen:
We have audited the general purpose financial statements ofthe Thomas County Board of Education as of and for the year ended June 30, 1995, and have issued our report thereon dated March 22, 1996. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements.
We conducted our audit in accordance with generally accepted auditing standards, and Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement.
The management of the Thomas County Board of Education is responsible for establishing and maintaining an internal control structure. In fulfilling this responsibility, estimates and judgments by management are required to assess the expected benefits and related costs of internal control structure policies and procedures. The objectives ofan internal control structure are to provide management with reasonable, but not absolute, assurance that assets are safeguarded against loss from unauthorized use or disposition, and that transactions are executed in accordance with management's authorization and recorded properly to permit the preparation ofgeneral purpose financial statements in accordance with generally accepted accounting principles. Because ofinherent limitations in any internal control structure, errors or irregularities may nevertheless occur and not be detected. Also, projection of any evaluation of the structure to future periods is subject to risk that procedures may become inadequate because of changes in conditions or that the effectiveness of the design and operation of policies and procedures may deteriorate.

95ICL-3

In planning and perfomting our audit ofthe general purpose financial statements of the Thomas County Board ofEducation for the year ended June 30, 1995, we obtained an understanding ofthe internal control structure. Wrth respect to the internal control structure, we obtained an understanding of the design of relevant policies and procedures and whether they have been placed in operation, and we assessed control risk in order to detemtine our auditing procedures for the purpose of expressing our opinion on the general purpose financial statements and not to provide an opinion on the internal control structure. Accordingly, we do not express such an opinion.
We noted a certain matter involving the internal control structure and its operation that we consider to be a reportable condition under standards established by the American Institute of Certified Public Accountants. Reportable conditions involve matters coming to our attention relating to significant deficiencies in the design or operation ofthe internal control structure that, in our judgment, could adversely affect the entity's ability to record, process, summarize, and report financial data consistent with the assertions of management in the general purpose financial statements.
As described in the Schedule ofFindings and Improper or Questioned Costs, a reportable condition was noted in the following control category:
General Fixed Assets
A material weakness is a reportable condition in which the design or operation of one or more of the internal control structure elements does not reduce to a relatively low level the risk that errors or irregularities in amounts that would be material in relation to the general purpose financial statements being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions.
Our consideration of the internal control structure would not necessarily disclose all matters in the internal control structure that might be reportable conditions and, accordingly, would not necessarily disclose all reportable conditions that are also considered to be material weaknesses as defined above. However, we believe that the reportable condition disclosed above is also considered to be a material weakness.
This condition was considered in determining the nature, timing, and extent of the procedures to be performed in our audit of the Thomas County Board ofEducation's financial statements and this report does not affect our report thereon dated March 22, 1996.
This report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies. This restriction is not intended to limit the distribution of this report which is a matter of public record.
Respectfully submitted,
d---~
Claude L. Vickers State Auditor
CLV:dt 95ICL-3

CLAUDE L. VICKERS
STATE AUDITOR
(404) 656-2174

DEPARTMENT OF AUDITS AND ACCOUNTS
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400
March 22, 1996

Honorable Zell Miller, Governor Members ofthe General Assembly Members ofthe State Board ofEducation
and Superintendent and Members ofthe Thomas County Board ofEducation
SINGLE AUDIT REPORT ON THE INTERNAL CONTROL STRUCTURE USED IN ADMINISTERING FEDERAL FINANCIAL ASSISTANCE PROGRAMS
Ladies and Gentlemen:
We have audited the general purpose financial statements ofthe Thomas County Board of Education as of and for the year ended June 30, 1995, and have issued our report thereon dated March 22, 1996. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements. We have also audited the Thomas County Board of Education's compliance with requirements applicable to major Federal financial assistance programs and have issued our opinion thereon dated March 22, 1996.
We conducted our audit in accordance with generally accepted auditing standards; Government Auditing Standards, issued by the Comptroller General of the United States; and the provisions of Office of Management and Budget (0MB) Circular A-128, "Audits of State and Local Governments". Those standards and 0MB Circular A-128 require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement and about whether the Thomas County Board ofEducation complied with laws and regulations, noncompliance with which would be material to a major Federal financial assistance program.
In planning and performing our audit for the year ended June 30, 1995, we considered the Board's internal control structure in order to determine our auditing procedures for the purpose of expressing our opinions on the Board's general purpose financial statements and on its compliance with requirements applicable to major Federal financial assistance programs and to report on the internal control structure in accordance with 0MB Circular A-128. This report addresses our consideration of internal control structure policies and procedures relevant to compliance with requirements applicable to Federal financial assistance programs. We have addressed internal control structure policies and procedures relevant to our audit of the general purpose financial statements in a separate report dated March 22, 1996.
95ICL-6

The management ofthe Thomas County Board ofEducation is responsible for establishing and maintaining an internal control structure. In fulfilling this responsibility, estimates and judgments by management are required to assess the expected benefits and related costs of internal control structure policies and procedures. The objectives ofan internal control structure are to provide management with reasonable, but not absolute, assurance that, assets are safeguarded against loss from unauthorized use or disposition, that transactions are executed in accordance with management's authorization and recorded properly to permit the preparation of general purpose financial statements in accordance with generally accepted accounting principles, and that Federal financial assistance programs are managed in compliance with applicable laws and regulations. Because of inherent limitations in any internal control structure, errors, irregularities, or instances of noncompliance may nevertheless occur and not be detected. Also, projection ofany evaluation of the structure to future periods is subject to the risk that procedures may become inadequate because of changes in conditions or that the effectiveness ofthe design and operation of policies and procedures may deteriorate.

For the purpose of this report, we have classified the significant internal control structure policies and procedures used in administering Federal financial assistance programs in the following control categories:

GENERAL REQUIREMENTS

SPECIFIC REQUIREMENTS

(I) Political Activity (2) Civil Rights (3) Cash Management (4) Federal Financial Reports

(I) Types of Services Allowed or Unallowed
(2) Eligibility
(3) Matching, Level ofEffort, and/or Earmarking

(5) Allowable Costs/Cost Principles

(4) Reporting

(6) Drug-Free Workplace Act (7) Audit Follow-Up/Resolution (8) Administrative Requirements

(5) Applicable Special Tests and Provisions
(6) Other Requirement Claims for Advances and Reimbursements

For all of the internal control structure categories listed above, we obtained an understanding of the design of relevant policies and procedures and determined whether they have been placed in operation, and we assessed control risk.

During the year ended June 30, 1995, the Thomas County Board of Education expended 77% of its total Federal financial assistance under major Federal financial assistance programs.

We performed tests of controls, as required by 0MB Circular A-128, to evaluate the effectiveness of the design and operation of internal control structure policies and procedures that we considered relevant to

95ICL-6

preventing or detecting material noncompliance with general requirements and specific requirements as descnbed above that are applicable to each of the Board's major Federal financial assistance programs, which are identified in the Schedule ofFederal Financial Assistance. Our procedures were less in scope than would be necessary to render an opinion on these internal control structure policies and procedures. Accordingly, we do not express such an opinion.
We noted a certain matter involving the internal control structure and its operation that we consider to be a reportable condition under standards established by the American Institute of Certified Public Accountants. Reportable conditions involve matters coming to our attention relating to significant deficiencies in the design or operation ofthe internal control structure that, in our judgment, could adversely affect the Board's ability to administer Federal financial assistance programs in accordance with applicable laws and regulations.
As described in the Schedule ofFindings and Improper or Questioned Costs, a reportable condition was noted in the following control category:
Cash Management
A material weakness is a reportable condition in which the design or operation of one or more of the internal control structure elements does not reduce to a relatively low level the risk that noncompliance with laws and regulations that would be material to a Federal financial assistance program may occur and not be detected within a timely period by employees in the normal course ofperforming their assigned functions.
Our consideration of the internal control structure policies and procedures used in administering Federal financial assistance would not necessarily disclose all matters in the internal control structure that might be reportable conditions and, accordingly, would not necessarily disclose all reportable conditions that are also considered to be material weaknesses as defined above. However, we do not believe the reportable condition described above is a material weakness.
This report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies and should not be used for any other purpose. This restriction is not intended to limit the distribution of this report which is a matter of public record.
Respectfully submitted,
d~~
Claude L. Vickers State Auditor
CLV:dt 95ICL-6

SECTION IV FINDINGS AND IMPROPER OR QUESTIONED COSTS

THOMAS COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS
YEAR ENDED JUNE 30, 1995
PRIOR YEAR
AUDIT FOLLOW-UP/RESOLUTION Failure to Meet Expenditure Requirements Financial Statements Amount: $10,434.41 Audit Control Number 7361-94-01
The audit report for the year ended June 30, 1994, reported that the Board had an underexpenditure of Quality Basic Education (QBE) funds of$10,434.41 for the StaffDevelopment - Professional Development Stipends Program. For the year under review, no adjustment was made to the Board's local fair share by the Georgia Department ofEducation to refund this underexpenditure as required. These funds should be returned to the Georgia Department ofEducation through an increase in the Board's local fair share for the QBE programs in a subsequent fiscal period.
AUDIT FOLLOW-UP/RESOLUTION Excessive Cash Balances Federal Financial Assistance Finding Resolved Audit Control Number 7361-94-03
The audit report for the year ended June 30, 1994, stated that a review of cash management procedures for the Severely Emotionally Disturbed program (CFDA 84.027) disclosed that cash draws utilizing DE form 0147, "Quarterly Report of Expenditures and Estimated Requirements for Grant Funds," were made in advance ofimmediate cash needs, resulting in the accumulation ofexcessive cash balances. For the year under review, audit tests of cash management procedures revealed no excessive cash balance accumulations by the Board.
PRIOR YEAR/CURRENT YEAR
GENERAL FIXED ASSETS Failure to Maintain General Fixed Assets Account Group Financial Statements Reportable Condition - Material Weakness Audit Control Number 7361-93-03
The audit report for the year ended June 30, 1994, noted that the management of the Thomas County Board ofEducation had chosen not to maintain a system wide General Fixed Assets Account Group within the formal accounting records as required by generally accepted accounting principles. In the year under review, the Board did not establish a General Fixed Assets Account Group within the formal accounting records. This condition results in the general purpose financial statements of the Board being incomplete and not in

THOMAS COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS
YEAR ENDED JUNE 30, 1995
PRIOR YEAR/CURRENT YEAR
GENERAL FIXED ASSETS Failure to Maintain General Fixed Assets Account Group Financial Statements Reportable Condition - Material Weakness Audit Control Number 7361-93-03
accordance with generally accepted accounting principles. Appropriate action should be taken by the Board to establish accounting controls and procedures to provide for maintenance of a General Fixed Assets Account Group. These subsidiary records should include an inventory of land, buildings and equipment owned by the Board and should include but may not be limited to date acquired, acquisition cost, estimated replacement cost, location and description. Detailed records should be maintained of all additions and deletions to the General Fixed Assets Account Group.
CASH MANAGEMENT Excessive Cash Balances Federal Financial Assistance Reportable Condition Nonmaterial Noncompliance Audit Control Number 7361-94-02
The audit report for the year ended June 30, 1994, stated that a review of cash management procedures for the Elementary and Secondary Education Act, Chapter 1 program (CFDA 84.010) disclosed that cash draws utilizing DE form 0147, "Quarterly Report of Expenditures and Estimated Requirements for Grant Funds," were made in advance ofimmediate cash needs, resulting in the accumulation of excessive cash balances. For the year under review, audit tests of cash management procedures again revealed excessive cash balance accumulations by the Board. During fiscal year 1995, the program had an average cash balance of $64,016.25 with excessive ending monthly cash balances in eight months. Procedures should be implemented to minimize the time elapsing between the transfer of funds from the Georgia Department of Education and disbursement of such funds by the Board.
DRUG-FREE WORKPLACE ACT Inadequate Drug-Free Workplace Policy Federal Financial Assistance Nonmaterial Noncompliance Audit Control Number 7361-94-04
According to provisions ofP. L. 100-690, all grantees that have been approved or awarded a direct Federal grant are required to certify that a drug-free workplace is maintained. Such certification is a precondition of receiving a direct Federal grant. A provision of certifying a drug-free workplace is to establish a drug-free workplace policy which contains the following requirements:

THOMAS COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS
YEAR ENDED JUNE 30, 1995
PRIOR YEAR/CURRENT YEAR
DRUG-FREE WORKPLACE ACT Inadequate Drug-Free Workplace Policy Federal Financial Assistance Nonmaterial Noncompliance Audit Control Number 7361-94-04
(1) Statement notifying employees that the manufacture, distribution, dispensing, possession or use ofa controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition.
(2) Notifying the employee in the statement that as a condition of employment under the grant the employee will:
(a) Abide by the terms of the statement. (b) Notify the employer in writing of any criminal drug statute conviction for a violation
occurring in a workplace no later than five calendar days after such conviction.
The audit report for the year ended June 30, 1994, noted that the Board had failed to comply with the U.S. Department ofDefense nonprocurement suspension and debarment regulations as contained in 32 CFR 280 in order to certify a drug-free workplace. In the year under review, the Board had not fully implemented procedures to correct this deficiency. The Board's Drug-Free Workplace Policy did not contain the requirement that the employee notify the employer in writing of any criminal drug statute conviction for a violation occurring in a workplace no later than five calendar days after such conviction.
This condition occurred because management failed to develop a corrective action plan addressing all deficiencies noted with respect to drug-free workplace certification. The Board should amend their drug-free workplace policy to ensure that all drug-free workplace compliance requirements are included in the policy.

THOMAS COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS
YEAR ENDED JUNE 30, 1995
CURRENT YEAR
GENERAL LEDGER Failure to Maintain Separate Accountability Financial Statements Nonmaterial Noncompliance Audit Control Number 7361-95-01
The Board received $304,707.27 from the Georgia Department of Education for the Lottery - Model Technology program and failed to maintain expenditures for this program separately by facility, as directed by the Georgia Department ofEducation. Lottery funds for this program are awarded on a school by school (facility) basis. The Georgia Department ofEducation should review this matter to determine if a reclaim of funds is required.
EXPENDITURES/LIABILITIES/DISBURSEMENTS Unearned Lottery Funds Financial Statements Nonmaterial Noncompliance Amount: $393.33 Audit Control Number 7361-95-02
For the year under review, the Board received $393 .33 in Instructional Technology Program funds in excess ofthe amount needed to cover program expenditures. This lottery fund balance was the result of the Board drawing funds in excess ofactual expenditures. Accordingly, the Board should refund unearned lottery funds in the amount of$393.33 to the Georgia Department of Education.

SECTIONV PERTINENT VIEWS OF RESPONSIBLE OFFICIALS

THOMAS COUNTY BOARD OF EDUCATION PERTINENT VIEWS OF RESPONSIBLE OFFICIALS
YEAR ENDED JUNE 30, 1995
GENERAL LEDGER Failure to Maintain Separate Accountability Financial Statements Nonmaterial Noncompliance Audit Control Number 7361-95-01
We do not concur with .this finding. The Model Technology Lottery program requirements were not clear about how to account for multi-school system projects. Two middle schools in two different school systems shared this project, with Thomas County serving as fiscal agent. The DOE rules did specify separate facility accounting, but we interpreted this to mean that a "facility" was a school within Thomas County. We did not understand that we should separate and assign facility numbers to schools outside our school system.