Tattnall County Board of Education, Reidsville, Georgia, report on audit of the financial statements for the fiscal year ended June 30, 2002

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1 . ,. REPORT-ON AUDIT' ' . OF"rt-iE.F.INANCIALSTATEMENTS

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' FOR THE F.tscAL YEAR- EN.DED. JUNE 3(), 2002

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Russell W.-Hinton

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State Auditor:
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TA11"1\AI L COuNTY ROA RD or EDl 'CA IION -TAllLE or CONl IN rs -

SECTION I

FINANCIAL

IND[ l'LNDrNT AUDITOR'S COMBINED REPORT ON GEN[RAI -PURPOSI HNANCIAL STAl [M[NTS AND SUPPLEMENTARY INFORl\1ATION SClll:Ol ILL OF EXPFNDITURrS OF FCDERAI A WARDS

l:XI IIBIT~

G[NERAL-PURPOSE FINANCIAL STATEMEN IS

COMBINED STATEMENTS -OVERVIEW

A

COMBIN[D BALANCE SHE[ I

ALL Fl.JND TYPES AND ACCOUNT GROUP

2

H

COMBINED SrA 11:MrNl OF RJ"V[NUES. EXPENDll lJRrs A'-ID

CH<\NGES IN FUND BALANCES

ALL GOVERI\MENTAL FUND TYPES

AND EXPENDABLE l RUSI FUND~

4

C

COMBINED Sl ATEM[I\ T OF REVENUES, EXPENDll l lRr~ AND

CHAl\GES IN FUND BALANCES - llUDGEl AND ACTlJ<\L

(NON-GAAi' BASIS)

GENERAL AND SPECIAL REVl:NU[ Fl,'\DS

7

D I\OTC'i TO 111[ GCNLRAL-PURl'OSE FINANCIAi ST,\"I EMl:)'.TS

8

ADDITIONAi FINAl\CIAL INFORMA I ION

COMlllJ\.ING STATEME'NTS

SPECIAL RJ"VLNU[ rt,I\D

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C0\1HINING HALANC[ SH[[l

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C0\1HINING STAT[MCNT OF RCVLJ\.Ll:S 1:Xl'El\DI I URl:S

AND CHAI\GFS IN FUND B<\LANCl:S

CAPITAL PROJECTS rUND

G

COMHINING BALANCE SIIEE I

H

COMBINING STATEMENT OF REVENLES EXl'LNDITURLS

Al\D Cl JANGES IN FUND B<\LANCE~

26

DCBT ~CRVJC[ ~Ul\/D

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COMBINING BALANCC SH[CT

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COMBINING s I ATEl\11:N I OJ RJ"V[NUrs. FXPENDI I lJRFS

AND Cl IANG~S '"' I UND BALA NC CS

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FIDUCIARY FUND TYPf<;

COMlllNING ll<\L<\NCC SHEET

30

COMBINING SI A J"LMENT OF RFVENUES EXPLNDITURES AND

CHANGES IN FUND BALANCES

CXPENDABLE TRUST FUNDS

31

TA1TNALL COUNTI' BOARD OF EDUCATION - TABLE OF CON l"ENTS -

SECTION I

FINANCIAL

ADDITIONAL FINANCIAL INFORMATION

SCHEDULl:,S

SCHl:,DULE OF EXPENDI l"URbS OF FEDERAL AWARDS

32

2 SCHEDULE OF STATE REVENUE

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3 SCHEDULE OF APPROVED LOCAL OPTION SALES TA,'( PROJECTS

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ALLOTMENTS AND EXPENDITURES

GENERAL FUND - QUALITY BASIC EDUCATION PROGRAMS (QBE)

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BY PROGRAM

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5

BY SITE

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SECTION II
COMPLIANCE AND INTERNAL CONTROL REPORTS
REPORT ON COMPLIANCE AND ON INTERNAL CONTROL OVER fINANCTAL REPORfING BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED TN ACCORDANCE WITH GOVERNMENT AlIDITING s1 ANDARDS
REPOR I ON COMPLIANCE WITH RI,QUIRbMENTS APPLICABLE TO EACH MAJOR PROGRAM AND ON INTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE WITH 0MB CIRCULAR A-133

SFCTJON III AUDITEE'S RESPONSE TO PRIOR YEAR FINDINGS AND QUESTIONED COSTS SUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS

SECIION IV J<INDINGS AND QUESTIONED COSTS SCHEDULE OF FINDINGS AND QUESTIONED COSTS

SECTION I FINANCIAL

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<, !ATE A,IJOITQn
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DEPARTMENT OF AUDITS AND ACCOUNTS
'2.54 W.1.:.hmgton Street ~ \V ~u1tc 214 AIIJnlJ, Geurg1a 30114-X4(Ml
June 12, 2003

Honorable Sonny Perdue, Governor Members of the General Assembly Members of the State Board of Education
and Supenntendent and Members of the Tattnall County Board of Educatton
INDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL-PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
Ladies and Gentlemen
We have audited the accompanymg general-purpose financial statements of the Tattnall County Board of Education, as of and for the year ended June 30, 2002, as hsted m the table of contents These general-purpose financial statements are the respons1b1hty of the Tattnall County Board of Education's management Our respons1b1hty 1s to express an op1mon on these general-purpose financial statements based on our audit
We conducted our audit in accordance with auditing standards generally accepted in the Umted States of Amcnca and the standards applicable to financial audits contamcd m Government Auditing Standards, issued by the Comptroller General of the Umted States Those standards reqmre that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free ofmatenal misstatement An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements An audit also includes assessing the accounting pnnc1ples used and Sl!,'lllficant estimates made by management, as well as evaluating the overall financial statement presentation We believe that our audit provides a reasonable basis for our opinion
As described in the notes to the general-purpose financial statements, the Board of Education's financial statements have been prepared usmg certain accounting practices and pohc1es which, in our op1mon, vary m some respects from generally accepted accounting pnnc1ples These vananccs are described as follows

2002ARL-13

* The general-purpose financial statements of the Board of Educalion did not contam a
General Fr1:ed Assets Account Group to account for property and cqmpment owned by the Board of Education which should be mcluded to conform to generally accepted accountmg pnnc1ples
* School acliv1ty accounts mamtamed at the md1v1dual schools are not mcluded m the
general-purpose financial statements To conform to generally accepted accountmg pnnc1plcs, these accounts should be included m the general-purpose financial statements
* For fiscal year 2002, the School D1stnct changed its method of accountmg for the final
two payments on one hundred and mncty day employment contracts and the related revenue due from the State to fund these contracts AdJustments have been made m the fiscal year 2002 financial statements to record expenditures for salanes and fnnge benefits earned by employees through June 30, 2002, (even though paid m July and August 2002) and the related revenue due from the State to fund these contracts No adjustment was made for the s1m1lar salanes and benefits earned m fiscal year 2001 but recorded m fiscal year 2002 as this mformalion was not readily available The net effect of the above accountmg treatment resulted m the accompanymg financial statements reflectmg fourteen months of expenditures for a maJonty of General Fund salanes and fnnge benefits and fourteen months ofrevenue from the State to fund these contracts Generally accepted accountmg pnnc1ples reqmrc that expenditures be recorded when mcurred, rather than when funds are rece1 ved or disbursed
The aggregate effects on the general-purpose financial statements of these vanances or om1ss10ns have not been determmed, but are believed to be matcnal
In our op1mon, except for the effects on the general-purpose financial statements of the matters referred to m the precedmg paragraph, the general-purpose financial statements referred to above present fa1rly, m all matenal respects, the financial pos1t1on of the Tattnall County Board of Education as ofJune 30, 2002, and the results oflls operations for the year then ended, m conformity with accountmg pnnc1plcs generally accepted m the Umted States of Amenca
In accordance with Government Aud1tmg Standards, we have also issued our report dated June 12, 2003, on our cons1dcrallon of the Tattnall County Board of Educalion's mternal control over financial reportmg and our tests of its comphance with certam prov1s1ons of laws, regulations, contracts and grants That report 1s an mtegral part of an audit performed m accordance with Government Aud1tmg Standards and should be read m conJunclion with this report m cons1denng the results of our audit
Our audit was performed for the purpose of formmg an op1mon on the general-purpose financial st.itements of the Tattnall County Board of Education taken as a whole The accompanymg combmmg statements (Exh1b1ts E through L) and the financial schedules (Schedules I through 5), which mcludes the Schedule of Expenditures of Federal Awards as reqmred by U S Office of Management and Budget C1rcular A-133, Audits of States, Low/ Govemmenls, and Non-Profit Organi:atwns, are presented for purposes of add1t10nal analysis and are not a reqmred part of the
2002ARL-13

general-purpose financial statements Such mformatlon has been subjected to the aud1tmg procedures apphed m the audit of the general-purpose financial statements and m our opm10n, except for the effects of the matters referred tom the third paragraph, such mformallon 1s fairly stated, mall matenal respects, m relation to the genernl-purpose financial statements taken as a whole

A copy ofth1s report has been filed as a permanent record m the office of the State Auditor and made available to the press of the State, as provided for hy Official Code ofGeorgia Annotated Section 506-24

Respectfully subm11tcd,

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Hmton Sta Auditor

RWH gp 2002ARL-13

TA1TNALL COUN rv BOARD OF EDUCAl ION

TATTNALL COUNTY BOARD OF EDUCATION COMBINED BALANCE SHEET
ALL FUND TYPES ANQ ACCOUNT GROUP
JUNE 30 2002

ASSETS
Cash and Cash Equivalents
Investments
Accounts Receivable
Due from Other Funds
lnventones Food Donated Commod1t1es Purchased Food
Amount Available m Debt Service Fund
Amount to be Provided 1n Future Years For Payment of
Bond Debi Capital Lease Agreements
Long-Term Debt

GENERAL FUND

GOVERNMENTAL FUND TYPES

SPECIAL

CAPITAL

REVENUE

PROJECTS

FUND

FUND

s

1 374 654 71 $

214 229 05 $

467 884 89

1 953,131 72 8 904 16

458 871 29

32 584 38 15 842 02

Total Assets

s 3 336 690 59 S

721 526 74 $ --"46'"7""8"84"'""8""9

LIABILITIES AND FUND EQUITY
LIABILITIES
Accounts Payable Salanes Payable Expired Grant Balances Payable Due to Other Funds Deferred Revenue
Cap1Ia1 Lease Agreements General Obliga!IOn Bonds Payable Long-Tenn Debi Payable
Total L1abrllties
!:Uf'!D...la_QUITY
Fund Balances Reserved For Bus Replacemenl Funds For Debi Service For lnventones rood Donated Commod1lles Purchased Food For Purpose ol SPLOST Pro1ects For Stale Capl1al Outlay Projects Unreserved Undes1gnated
Total Fund Equity

s

389 894 91 $

1 606 751 47

73 779 74 312 831 55

83 348 30

$

1 996 646 38 S

469 959 59

s

95 870 20

$

32 5~ 38

15 842 02

$

1244174 01

203 140 75

$

1340044 21 s

251 567 15 s

59 639 30
408 245 59 467 884 89

Total L1ab1l1ltes and Fund Equity

$

s 3 316 690 59

The notes to the general-purpose financial statements are an mtegral part of thts statement

-2 -

721 526 74 S

467 884 89

EXHIBIT "A"

DEBT SERVICE
FUND

FIDUCIARY FUND TYPE EXPENDABLE TRUST FUNDS

ACCOUNT GROUP GENERAL
LONG-TERM DEBT

TOTALS

(Memorandum Only)

JUNE 30, 2002

JUN[ 30, 2001

s

- 388 56

s

41140972

$

2 721 157 21 $

2 322 035 86

41140972

469 501 80

244 562 70

2 656 565 71

734 354 71

8 904 16

s

900,047 10

32 584 38 15 842 02
900 047 10

34 551 08 14 164 21
1 081 139 85

1760 13381 161 459 12
1 399 819 09

1760133 81 161 459 12
139981909

2 139 110 79 86 553 03
2 429 749 36

908 951 26 $

411 409 72 S

4 221 459 12 $ 10067,92232 S 9 311 160 69

8 904 16

s

8 904 16

s

463 674 65 $

63 009 73

1 919 583 02

272 686 69

23 757 00

8 904 16

83 348 30

6 073 13

$

161 459 12

161 459 12

86 553 03

2 350 000 00

2 350 000 00

2 595 000 00

171000000

1 71000000

3 055 000 00

$

4 221 459 12 $ 6 696 969 25 $ 6 102 079 58

s

900 047 10

0 00 $

41140972

s

900 047 10 $

41140972

$

95 870 20 s

68 852 56

90004710

1 081 139 85

32 584 38 1584202 59 639 30

34 551 08 14 164 21 76 586 52 93 741 81

2 286 970 07

1 840 045 08

s 3 370 953 07 $ 320908111

$

908 951 26 $

41140972 $

422145912 S 10 067 922 32 $ 931116069

-3

TATTNALL COUNTY BOARD OF EDUCATION COMBINEO STATEMENT OF REVENUES EXPENDITURES AND CHANGES IN FUND BALANCES
ALL GOVERNMENTAL FUND TYPES AND EXPENDABLE TRUST FUNDS YEAR ENDED JUNE 30 2002

REVENUES
State Funds Federal Funds Taxes Other Funds
Total Revenues
EXPENDITURES
Current Instruction Support Services Pupil Services Improvement of lnstrucl:lonal Services Educat1ona1 Mecha SerVJces General Admm1strat1on School Adm1mstration Business Admm1strat.Jon Maintenance and Operation of Plant Student Transportal.Jon Services Central Support Services Other Support SC?rv,ces Food Services Operation Community Services Operatmns
Cap,tal Outlay Dobt Service
Pnnopal Interest Paying Agent Fees
Total Expenditures
Excess of Revenues over (under) Expenditures
OTHER FINANCING SOURCES {USES!
Gap1tal Leases Opera!lng Transfers In Operating Transfers Out
Total Other Financing Sources (Uses)
Excess of Revenues and Other Fmancin,g Sources over (under) Expenditures and Other Financing Uses
FUND BALANCE JULY 1
Food Inventory - Net Change m Penod Donated Commodities Purchased Food

GENERAL FUND

GOVERNMENTAL FUND

SPECIAL

CAPITAL

REVENUE

PROJECTS

FUND

FUND

s s 16,937,850 48
5,254 93 3,417,662 08
127 130 88
s s 20,487,898 37

880,170 53 s
3,101,24903
346 937 85
4 328 357 41 $

395,000 00
1465272 409 652 72

s $ 13,781,400 86
1,040,21611 333,022 74 503 572 65 358,122 07
1,358,546 64 133,819 80
1,555,997 73 1,055,930 27
16,307 20
49,526 87 10 564 95
94,580 88 4,400 89

2,292,328 11
194 810 17 91,998 91
12501158 411054
1,696 68 9,761 20 30,371 99
19 30 1,728,312 17
7,205 00 $

s s 20,296,009 66

$

s 19188871

s 4 485 625 65 s -157 268 24

21241448
21241448 197 238 24

s

169 486 97

s

-9921738

s

s 70 269 59

s

262 158 30 $

1,077,885 91

3,217 38 $
3 217 38 $
s -154,050 86
405,906 90

-196670 1 677 81

96 000 00 96 000 00 293,238 24 174,646 65

FUND BALANCE JUNE 30

$

1 340 044 21 $

25156715 s_ _ _46_7_.8.8.4.,.8..,9

The notes to the general-purpose financial statements are an Integral part of ttus statement 4

EXHIBIT "B"

TYPES DEBT
SERVICE FUND

TOTAL

FIDUCIARY FUND TYPE EXPENDABLE TRUST FUNDS

TOTALS

(Memorandum Onl:r:l

YEAR ENDED

JUNE 30 2002

JUNE 30, 2001

$ 18,213,021 01

s 1,605 681 OD

3106 503 96 5,023,343 08

42 359 81

531 081 26 $

$

1 648 040 81 s 26 873 949 31 $

$
1936350
19 363 50 s

18,213,021 01 s
3,106 503 96 5,023,343 08
550 444 76
26,893,312 81 $

15,990,015 27 2 466,003 78 4 834 384 13
710 453 91
24 000 857 09

$ 16,073,728 97

1,235,026 28 425,021 65 503,572 65 483,133 65 $
1,362,657 18 133,819 80
1557,69441 1 065 691 47
46,679 19 19 30
1,728,312 17 49,526 87
230184 43

$ 1,590,DOO 00 237,543 56 1 590 DO

1,684,580 88 241,944 45 1 590 OD

s 182913356 $ 26,823,183 35 $

s

-18109275 $

50 765 96 $

s
77 455 58
77 455 58 $ -58 092 08 $

16,073,728 97 $
1,235 026 28 425 021 65 503 572 65 560,589 23
1,362,657 18 133,819 80
1,557,694 41 1,065,691 47
46,679 19 19 30
1,728,31217 49,526 87
230,184 43
1,684,580 88 241,944 45 1 590 DO
26 900 638 93 $
-7 326 12 $

13,268,763 78
1,255,793 46 646 391 29 408,068 56 485,864 00
1,307,654 81 128,954 08
1 451,270 70 846,030 33 29,019 55 415 50
2 003 171 65
1 658,904 20
1,458,410 83 304,237 12
25,252,949 86
-1 252 092 77

s

169,486 97

99,217 38

-99 217 38

$

169 486 97

$

-18109275 $

220 252 93 s

1 081 139 85

2 739 579 31

-1,966 70 1 677 81

$

169.486 97

99,217 38 $

17,17472

-99 217 38

-17 174 72

s

169 486 97 s

0 DO

-58,092 08 $ 469 501 80

16216085 $ 320908111

-1,252,092 77 4,453,245 56

-1,966 70 1 677 81

6,212 89 1 715 43

s

900 047 10 $ 2 959 543 35 $

41140972 S 3 370 953 07 S_ _.3..2._.09..,.D._81._11..

-5-

TATTNALL COUNTY BOAR[) OF ~D=TJQ_t,!
GQ.MBINED STATEMENT OF REYENUES EXPENDITURES AND CHANGES lt:,I FUND BALANCES Bl.)QQEJ ANQ ACTUAL {NON-GAAP BASIS} GENERAL ANO SPECIAL REVENUE FUNDS
YEAR ENDED JUNE 30 2QO~

EXHIBIT ~C"

REVENUES
State Funds Federal Funds Taxes Other Funds
Total Revenues
EXPENDITURES
Current lnstruclJon Support Scrv,ces Pupil Servtees lmproverr.ent of lns1ruct10nal Services Educabonal Media Services General Adm1n,strat1on School Adm1rnstration Business Adm1rnstrat,on Maintenance and Operation of Plant Student Transportation Services Central Support SeMces Other Support Services Food Services Operation Community Services Operations
Capital Outlay DebtSerVJce
Total l:::xpend1turcs
Excess of Revenues over (under) Expenditures
9!!:!IB.flNANClt!l,~WRCES (USES!
Cao1tal Leases Other Sources Other Uses
Total Other Financing Sources (Uses)
F.xcess of Revc'lues and Other F1nanc1r,g Sources over (under) Expenditures and Other Financing Uses
El.lliQ...SAl.ANCj:: JULY 1 2001
Focx:l lnventorIes - Net Change in Period Donated C..ommod111es Purchased Food

GENERAL FUND

BUDGET

ACTUAL

s 14 845 160 00 5 16 937 850 48

5 000 00

5 254 93

3 288 106 00

341766208

107 000 00

12713088

s 18 245 266 00 s 20 487 898 37

s s 11773888 00 13 78140086

992 118 00 35641900 439 224 00 460 944 00 4 416 491 00 14854100 1 640 999 00 928 644 00
20 000 00

1 04021611 333 022 74 503 572 65 358 122 07
1 358 546 64 13381980
1 555 997 73 1 055 930 27
16 307 20

70 000 00

49 526 87 10 564 95 98 981 77

> s 18 247 268 00 20 296 J09 66

>

s -2 002 00

191 888 71

s 169 486 97

-9921738

s

70 269 59

$

s -2 002 00

262 158 30

967 300 50

107788591

F.!}~Q_BALANCE JUNE 30 2002

s ;o s 965 2q8

1 340 044 21

SPECIAL REVENUE FUND

BUDGET

ACTUAL

5 749 673 00 s 880 170 53
2 781 282 00 3 101 249 03

329 600 00

346 937 85

s 3 860 555 00 $ 4 328 357 41

$ 2 023 929 00 $ 229232811

28 991 00 29 690 00

194 810 17 91 998 91

56 681 00 3 510 00

125 011 58 4 110 54

10 000 00 32 744 00
1 636 525 00

1 696 68 9 761 20 30 371 99
19 30 1 728 312 17

7 205 00

s 3,822 070 00 $ 4 485 625 65 s 38 485 00 $ 15726824

$

3 217 38

s

3 217 38

s 38 485 00

-154 050 86

292 921 36

405 906 90

1 966 70 1 677 81

$ 33140636 S 25156715

The notes to the general purpose f nancial c;tatements are an integral part ot trus statemen,
-7

TA ITNALL COUN fY BOARD OF EDUCA110N

EXHIBIT "D"

NOTES TO IIIE GENERAL-PURPOSE FINANCIAL STATEMENTS

JUNE 30, 2002

Note 1 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
REPORTING ENTITY
The Tattnall County Board of Education (School D1stnct) was established under the laws ofthe State of Georgia and operates under the guidance of a school board elected by the voters and a Supenntendent appointed by the Board The School D1stnct 1s organized as a separate legal entity and has the power to levy taxes and issue bonds Its budget 1s not subJect to approval by any other entity Accordingly, the School D1stnct 1s a pnmary government and consists of all the orgamzahons that compose its legal enuty
FUND ACCOUNTING
The School D1stnct uses funds and an account group to report on its financial pos1hon and the results of its operations Fund accounting 1s designed to demonstrate legal compliance and to aid financial management by segregating transactions related to certain governmental funct10ns or activities A fund 1s a separate accounting entity with a self-balancing set of accounts An account group 1s a financial reporting device designed to provide accountab1hty for certain assets and liab1lilles that are not recorded in the funds because they do not directly affect expendable available financial resources
General Fixed Assets are recorded as expenditures in the vanous funds at the time of purchase A General Fixed Assets Account Group 1s not presently mamtained by the School D1stnct To conform to generally accepted accounting pnnc1ples, a General Fixed Assets Account Group should be maintained for reporting the cost of assets acqmrcd by governmental fund types
Although "school activity accounts" are maintained at the ind1v1dual schools, neither the assets, hab1lit1es and fund eqmty, nor the revenues, expenditures and changes in fund balances of these accounts are reflected in these financial statements To conform to generally accepted accounting pnnc1ples, these accounts should be recorded in the general-purpose financial statements
The general-purpose financial statements account for all State, Federnl, Taxes and Other funds under control of the School D1stnct, in compliance with generally accepted accounting pnnc1ples applicable to governmental umts, unless otherwise disclosed m these notes Funds and the account group presented in this report are as follows
GOVERNMENTAL FUND TYPES - arc used to account for all or most of the School D1stnct's educational acuv1t1es Governmental Fund Types include
GENERAL FUND - the fund used to account for all financial resources of the School D1stnct except those rcqmred to be accounted for in another fund These transacl!ons relate to resources obtained and used for services provided by a board of education

- 8-

TAlTNALL COUNTY BOARD OF FDUCATION

EXHIBIT "D"

NOTES TO THI GENERAL-PURPOSE FINANCIAL STATEMENTS

JUN[ 30, 2002

Note I SUMMARY OF SIGNIFICANT ACCOUN"I ING POLICIES
SPECIAL REVENUE FUND - the fund used to account for the proceeds of specific revenue sources (other than for maJor capital projects) that are legally restncted to expenditures for ,pec1fied purpmes These funds arc received pnmanly from the Georgia Department of Educal!on and from the Federal government to aceomphsh specific educational obJectivcs
CAPITAL PROJECTS FUND-the fund used to account for financial resources to be used forthc acqu1s11Ion or con,trucuon of maJor capital fac1h1Ies
DEBT SERVICE FUND - the fund used lo account for the accumulallon of resources for. and the payment of, general long-term principal. interest and paying agent fees
FIDUCIARY FUND TYPES - the funds used to account for asset, held by a government uml in a trustee capacity or as an agent for ind1v1duals, pnvate organizations. other government umts and/or other funds These funds include
EXPENDABLE TRUST FUNDS 4-H Club Trust Fund - the fund used to provide for the assistance of Tattnall County children enrolled at the College of Agriculture of the Umvcrs1ty of Georgia
Deferred Compensation Plan - the fund u.ed to account for financial resources to be u<;ed for the employees of the School D1stnct
ACCOUNT GROUP
GENERAL LONG-TERM DEBT ACCOUNT GROUP - A financial reporting device used to account for general obhgation debt outstanding. promissory notes and capital lease obhgattons
BASIS OF ACCOUNTING
I he accounting and financial reporting treatment applied to a fund 1s determined by IL\ measurement focus All governmental and expendable trust fund\ arc accounted for u\ing a current financial resources measurement focus With th1~ measurement focu,, only current assets and current hab1h11es generally are included on the balance sheet Operating statements of these funds present increa.c, (1 c. revenue, and other financing source,) and decreases (1 c. e'\pend1turcs and other linancing uses) in net current assets Their reported fund balance is cons1den:d a measure of available spendable resources
L1ab1htie; which arc expected lo be financed from available spendable resource; are reported a\ hab1ht1es in the governmental funds Other hab1htie~. which arc not expected to be financed from available spendable resources. arc reported in the General Long-Term Debt Account Group

-9-

TATTNALL COUNTY BOARD OF EDUCATION

EXH!Bff "D"

NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS

JUNE 30, 2002

Note I SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
Governmental and expendable trust funds are accounted for usmg the modified accrual basis of accountmg under which
Revenues are recogmzed when suscepl!ble to accrual (1 e when they become both measurable and available) "Measurable" means the amount of the transaction can be determmcd and "available" means collectible w1thm the current penod or soon enough thereafter to be used to pay hab1 hlles of the current penod The School D1stnct considers receivables collected w1thm sixty days after yearend to be available Property taxes, sales taxes and mtercst are considered to be susceptible to accrual Nonexchange transactions, m which the School D1stnct gives (or receives) value without d1rectly rece1vmg (or g1vmg) equal value m exchange, mcludc property taxes, local option sales taxes, mtergovernmcntal grants and donat10ns Revenue for property taxes 1s recognized m the fiscal year for which the taxes are levied Revenue from sales taxes ts recogmzed m the fiscal year the resources are received or susceptible to accrual Revenue from grants and donat10ns 1s recognized m the fiscal year m which all ehgibthty rcqmrements have been satisfied
Expenditures are generally recogmzed when the related fund hab1hty 1s mcurred
For fiscal year 2002, the School D1stnct changed its method of accounting for the final two payments on one hundred and mnety day contracts and for the related revenue due from the State to fund these contracts Adjustments have been made m the fiscal year 2002 financial statements to record expenditures for salaries and fnnge benefits earned by employees through June 30, 2002, (even though paid m July and August 2002) and the related revenue due from the State to fund these contracts This change ts m accordance with generally accepted accountmg pnnc1ples No adjustment was made for the s1m1lar salanes and benefits earned m fiscal year 2001 but recorded m fiscal year 2002 as this mformalton was not readily available
The net effect of the above accountmg treatment resulted m the accompany.mg financial statements reflectmg fourteen months of expenditures for a maJonty of General Fund salanes and fnnge benefits and the related revenue due from the State to fund these contracts Generally accepted accountmg pnnc1ples reqmre that revenues be recorded when available and measurable and that expenditures be recorded when mcurred, rather than when funds arc received or disbursed
BUDGF.T
The Tattnall County Board of Education's budget 1s a complete financial plan for the School D1stnct's fiscal year and ts based upon estimates of expenditures together with probable fundmg sources There ts no statutory proh1b1t1on regardmg overexpend1ture of the budget at any level The hudget for all governmental funds 1s prepared by fund. funct10n and obJcct The legal level of budget control was established by the Board at the aggregate level The budget for governmental funds was prepared on a basts other than generally accepted accountmg pnnc1plcs

- 10 -

TA1TNALL COUN IY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GE1'T:RAL-PURPOSE FINANCIAL STAITMENTS

JUNE 30, 2002

Note I SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
The budget process begins when the School D1stnct's admin1strat1on prepares a tentative budget for the Board's approval After approval ofth1s tentative budget by the Board. such budget 1s advertised at least once in a newspaper of general c1rculat1on in the locality At the next regular meeting ofthe Board after advertisement. the Board receives comments on the tentative budget, makes rev1s1ons as necessary and adopts a final school budget This final budget 1s then submitted, in accordance with prov1s10ns of the Quality Basic Education Act, OCGA Section 20-2-167(c), lo the Georgia Department of Education The Board may increase or decrease the budget at any time dunng the year All unexpended budget authonty lapses at fiscal year-end
CASH AND CASH EQUIVALENTS
COMPOSITION OF DEPOSITS Cash and cash eqmvalents consist of cash on hand, demand deposits and short-term investments with onginal matunt1es of three months or less from the date of acqu1s1hon in authonzed financial inst1tut10ns Georgia Laws OCGA 45-8-14 authonzc the School D1stnct to deposit its funds in one or more solvent banks or insured Federal savings and loan associations
INVESTMENTS
COMPOSITION OF INVESTMENTS Investments made by the School D1stnct in nonpart1c1pating intercst-carmng contracts (such as certificates of deposit) and repurchase agreements arc reported at cost Participating interest-earnmg contracts and money market investments with a maturity al purchase ofone year or less are reported at amortized cost Both part1c1pating interest-earning contracts and money market investments with a maturity at purchase greater than one year are reported at fair value The Official Code of Georgia Annotated Sect10n 36-83-4 authonzes the School D1stnct to invest !Is funds and in selecting among options for investment or among instltuuonal bids for deposits, the highest rate ofreturn shall be the obJechve, given equivalent cond1t1ons of safety and hqu1d11y Funds may be invested in the following
( l) Obhgat1ons issued by the State of Georgia or by other states,
(2) Obhgat1ons issued by the Umted States government,
(3) Obligations fully insured or guaranteed by the Untied States government or a Umtcd States government agency,
(4) Obligations of any corporahon of the Umted States government,
(5) Pn me barikcr's acceptances,
(6) The Local Government Investment Pool adm1mstered by the State of Georgia, Office of Treasury and Fiscal Ser\'lces,
-II -

TAlTNALL COUNTY BOARD OF EDUCATION

E)(HIBIT "D"

NOTES TO THF GENERAL-PURPOSE FINANCIAL STATEMENTS

JUNE 30. 2002

Note 1 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES

(7) Repurchase agreements, and

(8) Obhga!ions of other poh!Jcal subd1v1s1ons of the State of Georgia

RECEIVABLES

Receivables consist of grant reimbursements due on Federal, State or other grants for ell.pend1tures made but not reimbursed and other receivables disclosed from mformalion available Receivables are recorded when either the asset or revenue recogmt10n cntena has been met Receivables recorded on the general-purpose financial statements do not mclude any amounts which would necessitate the need for an allowance for uncollect1ble receivables

PROPERTY TAXES

The Tattnall County Board ofComm1ss1oners fixed the property tax levy for the 2001 tax digest year (calendar year) on November 15, 2001 (levy dale) Taxes were due on February 15, 2002 (hen date) Taxes collected w1thm the current fiscal year or w1thm 60 days after year-end on the 200 I ta'\ digest are reponed as revenue m fiscal year 2002 The Tattnall County Tax Comm1ss1oner bills and collects the property taxes for the School D1stnct, withholds 2 5% of taxes collected as a fee for ta.'\ collection and remits the balance of taxes collected to the School D1stnct Property tax revenues dunng the fiscal year ended June 30, 2002 for maintenance and operations amounted to $3,401,684 18 and for school bonds amounted to $464,210 00

Tax millage rates levied for the 2001 tax year (calendar year) for the Tattnall County Board of Educalion were as follows (a mill equals SI per thousand dollars of assessed value)

School Opera!ions School Bonds

14 47 mills
-1..fil m1 lls
~ mills

SALES TAXES

Special Purpose Local Option Sales Tax revenue dunng the year amounted to $1.141,471 00 and 1s to be used for capital outlay for educational purposes or debt service This sales tax was authon.1ed hy local referendum and the sales tax must be rc-authonzcd at lea~t every five years

I I\ \'E"ITORIES

FOOD INVENTORIES lnventones of donated food c-0mmod1!1es used m the preparalion of meals arc reported on the Combmcd Balance Sheet at their Federally assigned value Purchased foods mventones are reported on the Combmed Balance Sheet at cost (firsl-ln, first-out) Donated food commod11ies are recorded

- 12 -

TATTNALL COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO !HE GENFRAL-PURPOSE FINANCIAL STATEMENTS

JUNE 30, 2002

Note I SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
as revenues and expenditures at the llme commodity items are received Purchased foods mventones are recorded as expenditures at the llmc of purchase The mventones reported on the balance sheet for donated food commod1t1cs and for purchased foods arc equally offset by reservallons of fund balance which md1cates that these amounts do not conslltutc "available spendable resources" even though they are a component of net current assets
GENERAL OBLIGATION BONDS
The School D1stnct issues general obhgat10n bonds to provide funds for the acqu1s1\1on and construction ofmaJor capital fac1hlles Bond prcmmms and discounts, as well as issuance costs, arc recogmzcd m the financial statements dunng the year bonds are issued In add11Ion, general obhgallon bonds have been issued to refund ex1stmg general obhgat10n bonds General obhgat10n bonds arc direct obhgallons and pledge the full faith and credit of the government The outstanding amount of these bonds 1s recorded m the General Long-Term Debt Account Group
INTERFUND TRANSACTIONS
The School D1stnct has the followmg types of mterfund transactions
Reimbursements of expenditures m11Ially made from a fund that are properly applicable to another fund are recorded as expenditures m the re1mbursmg fund and as reductions of expenditures m the fund that 1s reimbursed
Operating transfers are recorded for all mlerfund transact10ns other than reimbursements
MEMORANDUM ONLY - TOTAL COLUMNS
Total columns on the general-purpose financial statements are captioned "Memorandum Only" lo md1cate that they arc presented only to fac1htate financial analysis Data m these columns do not present financial pos11Ion or results of operallons m conformity with generally accepted accountmg pnnc1ples Neither are such data comparable to a consohdat1on lntcrfund chmmat1ons have not heen made m the aggrcgat10n ofth1s data
Note 2 DEPOSITS AND INVESTMENTS
COLLATERALIZATION OF DEPOSITS Official Code of Georgia Annotated (OCGA l Sect10n 45-8-12 provides that there shall not be on deposit at any llmc m any depository for a lime longer than ten days a sum of money which has not been secured by surely bond, by guarantee of insurance, or by collateral The aggregate of the face value of such surety hond and the market Yaluc ofsccuntlcs pledged shall be equal to not less than 110 percent of the pubhc funds being secured after the deducllon ofthe amount ofdeposit insurance If a depository elects the pooled method (OCGA 45-8-13 I) the ag6>Tegatc of the market value ofthe secunlles pledged lo secure a pool of pub he funds shall be not less than 110 percent ofthe daily pool
- 13 -

I A1TNALL COUNTY BOARD 01:' loDUCATION

EXHIBIT "D"

NO"I ES TO HIE GENERAL-PURPOSE FINANCIAL STATl'MENTS

nJNE 30, 2002

Note 2 DEPOSITS AND INVESTMENTS
balance OCGA Sect10n 45-8-11 (b) provides an officer holdmg pubhc funds may. m his discretion. waive the requ1rement for secunty in the case ofopcratmg funds placed m demand dcposn checking accounts
Acceptable secunty for deposlts consists of any one of or any combmat10n of the following
(1) Surety bond signed by a surety company duly qualified and authonzed to transact business within the State of Georgia,
(2) Insurance on accounts provided by the Federal Deposit Insurance Corporahon,
(3) Bonds. bills, notes, certificates of indebtedness or other d1rect obhgat1ons of the Uruted States or of the State of Georgia,
(4) Bonds, bills, notes, certificates of indebtedness or other obhgalions of the counlies or mumc1pahlies of the State of Georgia,
(5) Bonds of any pubhc authority created by the laws of the State of Georgia, prov1dmg that the statute that created the authonty authorized the use of the bonds for this purpose.
(6) Industrial revenue bonds and bonds of development authont1cs created by the laws of the State of Georgia, and
(7) Bonds, bills. notes. certificates of mdebtedness, or other obhgat1ons of a subs1d1ary corporalion of the Uruted States government. which are fully guaranteed by the Umted States government both as to pnnc1pal and mterest or debt obhgat1ons issued by the Federal Land Bank, the Federal Home Loan Bank. the Federal Intermediate Cre~1t Bank, the Central Bank for Cooperatives, the Farn1 Credit Banks. the Federal Home Loan Mortgage Assoc1alion, and the Federal Nalional Mortgage Assoc1at10n
CATEGORIZATIO~ OF DEPOSITS At June 30, 2002, the bank balances were $4,055,589 07 The amounts ofthe total bank balances are classified mto three categones of credit nsk
Category 1 - Cash that 1~ insured (cg, Federal depository insurance) or collaterahzed with secunlies held by the School D1stnct or by the School D1stnct's agent m the School D1stnct's name
Category 2 - Cash eollaterah7ed with sccunties held by the pledging financial mslltut1on's trust department or agent in the School D1stnct's name
Category 3 - Uncollatcrah7ed deposits (This mcludes any bank balance that 1s collaterahzcd with sccunlies held hy the pledging financial mst1tut10n. or by its trust department or agent but not in the School D1stnct's name )
- 14 -

rA1TNALL COUNTY BOARD OF EDUCA rJON

EXHIBIT "D"

NOTES TO THE GENERAL-PURPOSE l'INANCIAL SI A I EMENTS

JUNE 30. 2002

Note 2 DEPOSITS AND INVESTMENTS

The School D1stnct's deposits are classified by nsk category at June 30, 2002, as follows

Risk Category

Bank Balance

I

$ 724,977 24

2

3,330,61 I 83

3

000

Total

$ 4,055.589 07

CATEGORIZATION OF INVESTMENTS At June 30, 2002, the fair value of the School D1stnct's total investments was $373,923 60 and this entire amount 1s categonzed as Unclassified - Deferred Compensation Plan pooled investments

Note 3 NON-MONETARY TRANSACTIONS

The School D1stnct receives food commod1t1es from the United States Department of Agnculture (USDA) for school breakfast and lunch programs These commod1t1es are recorded at their Federally assigned value See Note 1 - Inventories

Note 4 RISK MANAGEMENT

The School D1stnct 1s exposed to vanous nsks of loss related to torts, theft of, damage to, and destruc!Ion of assets, errors or om1ss10ns,Job related illness or inJunes to employees, acts of God and unemployment compensation

The School D1stnct has obtained commercial insurance for nsk ofloss associated with torts, assets, errors or om1ss10ns and Job related illness or inJunes to employees The School D1stnct has neither s1gmficantly reduced coverage for these nsks nor incurred losses (settlements) which exceeded the School D1stnct's insurance coverage in any of the past three years

The School D1stnct has elected to self-insure for all losses related to acts of God The School D1stnct has not experienced any losses related to this nsk in the past three years

The School D1stnct 1s self-insured with regard to unemployment compensa!Ion claims The School D1stnct accounts for claims within the General Fund with expenditure and hab1hty being reported when 111s probable that a loss has occurred, and the amount of that loss can be reasonably es!Imated

Changes in the unemployment compensallon claims hab1hty during the last two fiscal years are as follows

- 15 -

TAlTNALL COUNfY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS

JUNE 30. 2002

Note 4 RISK MANAGEMENT

Bcgmnmg of Year Lmhihty

Claims and Changes m Esllmates

Claims Paid

End of Year Liability

2001

$

3 200 00 $

3 318 00 $

6 119 00 s

399 00

2002

s

399 00 $

0 00 $

399 00 s

0 00

The School D1stnct has purchased surety bonds to provide add1tlonal insurance coverage as follows

Posillon Covered

Amount

Supcnntendent All Employee~

$ 50,000 00 $ 100,000 00

Note 5 GENERAL LONG-TERM DEBT

CAPITAL LEASES The TJltnall County Board of Education has entered into vanous lease agreements as lessee for equipment and buses These lease agreements quahfy as capital leases for accounting purposes and, therefore, have been recorded at the present value of the future minimum lease payments as of the date of their inception

GENERAL OBLIGATION DEBT - PROMISSORY NOTES As authonzed in a county-wide referendum held on November 4, 1997, the Tattnall County Board of Educallon has entered into a lending agreement with a commercial lending institution The debt associated with this agreement 1s as follows

Pumose

Interest Rate

Amount

General Government

450%

GENERAL OBLIGATION DEBT- BONDS General Obhgatlon Bonds currently outstanding are as follows

$ 1.710.000 00

Pumose

Interest Rates

Amount

General Government - Refunding - Sen cs 1999 3 I0% - 4 00% $ 2,350,000.00
The changes m General Long-Tenn Debt dunng the fiscal year ended June 30, 2002, were as follows

- 16 -

TATTNALL COUNTY BOARD OF EDUCATION

EXHIB!l "D"

NOITS TO THE Gl:NLRAL-PURPOSE HNANCIAL STATEMENTS

JUNE 30. 2002

Note 5 GENERAL LONG-TERM DEBT

8Jldncc July I, 2001

Gener.1.\

Cap1tJI

Prom1ssorv Obligation

Lease!,

Note!t

Bonds

I otal

$ R6,553 03 s \055,00(J 00 S 2.595,000 00 $ 5,736.553 OJ

Additions CapttJI Leases
Deductions Debt Retired
Balance June 30, 2002

169.486 97

169,486 97

94 580 R8 1,l45 IX>0 IXJ 245.(Xl0 (10 I 684 ISO RR
s JM ~5~ 1, s I 7II! 01~ Ill! 5 2J~'! ~lili! !!!I s :1221 ~~~ 12

At June 30, 2002, payments due by fiscal year which includes pnnc1pal and interest for these items arc as follows

Fiscal 'r car Fndcd June JU
2003
2004 2005 2006
2007
2008-2010
l otal Prmc1pal and lntcrc::.t
Deduct Imputed lntcrcc;t
Net Pn:sent Value ot Future Mm1mum l.cJse P.tvments

Capital
LcJc;ec;

Prom1c;sory
1"-.otcc.

Gener JI Ohllgat1on
Bonds

Total Debt

s ')8,981 77 s I. 786,950 00 $ 345,760 00 S 2,23 1,691 77

72,341 77

346,580 00 418 921 77

351,775 00 351,775 00

346 135 01) 346,135 00

345,305 OU 345,305 (XI

1,048,600 00 I 048 600 00

s 171,32154 s J 786 950 oo S 278:11~-i(ll) s 4 i42 :128 54

9 864 42

s 1614~912

Note 6 ON-BEHALF PAYMENTS

The School Dtstnct ha, recogmzcd revenues and expenditures in the amount of $246,252.36 for health msurance and retirement contnbut1ons paid on the School Dtstnct's behalf by the followmg State Agencies

Georgia Department of Educalion Paid to the Georgia Department of Commumty Health For Health Insurance ofNon-Ccrt11ied Per,onnel In the amount of $212,805 36

Office of Treasury and Fiscal Services Paid to the Pubhc School Employees Retirement System For Pubhc School Employees Retirement (PSERS) Employer's Cost In the amount of $33,447 00

- 17 -

TAlTNALL COUNTY BOARD OF EDUCATTON

EXHIBIT "D"

NO"IES TO !HE GENl'RAL-PURPOSE FINANCIAL STATEMENTS

JUNE 30, 2002

Note 7 CONTINGENT LIABILITIES
Amounts received or receivable pnncipally from the Federal government are subJcct to audit and review by grantor agencies This could result m requests for reimbursement to the grantor agency for any expenditures which are disallowed under grant terms The School D1stnct believes that such d1sallowances, 1f any, will be Irnmatenal to its overall financial posn10n
The School D1stnct 1s a defendant m vanous legal proceedmgs pcrtairung to matters mcidental to the performance ofroutme School D1stnct operations The ultimate d1sposnion of these proceedmgs is not presently determmable, but 1s not believed to be matenal to the general-purpose financial statements
Note 8 SUBSEQUENT EVENTS
On July I, 2002. the Tattnall County Board of Education entered mto a lease agreement as lessee for school buses This lease agreement qualifies as a capital lease for accountmg purposes
On August 20, 2002 the voters ofTattnall County voted m favor ofa Special Local Op!Ion Sales Tax referendum for educat10n purposes The 1mpos1t1on of the tax approved by voters, as stated on the Official Ballot of Tattnall County 1s as follows
"Shall a one percent sales and use tax be imposed m the Tattnall County School District for a penod of time not to exceed twenty consecutive calendar quarters and for the ra1smg of not more than $7,000,000 for the purposes of(a) retmng prev10usly mcurred general obhgat1on debt of the school district ma maximum amount of$500.000 and thereby reduce ad valorem property taxes by such amount, and (b) fundmg of an escrow account to pay a port10n of prcv10usly mcurre<l general obligation debt and acqumng, constructmg, repamng. Irnprovmg, rctrofittmg. upgradmg, and eqmppmg bmldmgs and fac1lilles m the Tattnall County School D1stnct useful or desirable m connection therewith, mcludmg acqumng any necessary property therefore, both real and personal, spec, fically all schools m the Tattnall County School D1stnct, mcludmg the Tattnall County High School, Glennville Middle School, Collins Middle School, Re1dsv11le Middle School, Collms Elementary School, Re1dsv1lle Elementary School and Glennville Elementary School. such improvements and renovat10ns to mcludc pavmg, add1t10nal classrooms, new roofs and covered walkways, updated electrical wmng. new kitchen and cafeteria, new mr cond1t1omng umts, new floor coverings, renovation ofphysical education fac1ht1es and purchase of new technology equipment and school huses at a maximum cost of$6,500.000''
If the 1mpos1tlon of the tax 1s approved by the voters. such vote shall also consututc approval of the ,~suancc of general obhgat1on debt of the Tattnall County School D,~tnct m the mID.1mum pnnc1pal amount of $4,500,000 for the above capital outlay purposes "

- 18 -

TA1TNALL COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NO I hS TO TIIE GENERAL-PURPOSE FINANCIAL STATEMENrs

JUNE 30. 2002

Note 9 RETIREMENT PLANS

TEACHERS RETIREMENT SYSTEM OF GEORGIA (TRS)

TRS PLAN DESCRIPTION Substantially all teachers, adnumstratlve and clencal personnel employed by local school d1stncts are covered by the Teachers RetJremcnt System ofGcorg1a (TRS), which 1s a cost-shanng multiple employer defined benefit pens10n plan TRS provides service retirement, d1sab1hty retirement and survivors benefits for its members m accordance with Stale statute The Teachers Retirement System of Georgia issues a separate stand alone financial audit report and a copy can be obtame<l from the Georgia Department of Audits and Accounts

TRS CONTRIBUTIONS REQUIRED AND MADE Employees ofthe School D1stnct who are covered by TRS are required by State statute to contnbutc 5% of their gross carnmgs to TRS The School D1slnct makes monthly employer conlnbutlons to TRS at rates adopted by the TRS Board of Trustees m accordance with State statute and as adVJsed hy their mdependent actuary The required employer contnbutlon rate 1s 9 24% and employer contnbutlons for the current fiscal year and the preceding two fiscal years are as follows

Fiscal Year

Percentage Conlnhuted

Required Contnhut1on

2002 2001 2000

100% 100% 100%

S 1,163,702 39 S 1,345,669 23
S 1,335,392 40

- 19 -

TATTNALL COUNTY BOARD OF EDUCATION
COMBINING BALANCE SHEET SPECIAL REVENUE FUND JUNE 30. 2002

ASSETS
Cash and Cash Equivalents
Accounts Receivable
Inventories Food Donated Commod1bes Purchased Food

SCHOOL FOOD
SERVICES FUND

LOTTERY PROGRAMS

$ 262,343 12 $ 104,464 74

36,078 85

32,584 38 15 842 02

Total Assets

$ 346 848 37 $ 104 464 74

LIABILITIES AND FUND EQUITY
LIABILITIES
Cash Overdraft Accounts Payable Salanes Payable Expired Grant Balances Payablo Deferred Revenue
Total L1ab1ht1es
FUND EQUITY
Fund Balances Reserved For lnventones Food Donated Commod1bes Purchased Food Unreserved Undes1gnatod
Total Fund Equity
Total L1ab1lrt1es and Fund Equity

s

16,384 81 $

19,774 59

78,896 41

81,713 57

2 976 58

$ 95,281 22 $ 104 464 74

$ 32,584 38 15,842 02

203 140 75 $

000

$ 251 567 15 $

000

s 346 848 37 $ 104 464 74

See notes to the general-purpose financial statements - 20 -

EXHIBIT "E"

FEDERAL PROGRAMS

TOTALS JUNE 30, 2002 JUNE 30, 2001

$
s 422,792 44

366,807 86 $ 458,871 29

545,641 29 228,361 82

32,584 38 15 842 02

34,551 08 14 164 21

$ 422 792 44 $ 874 105 55 $ 822 718 40

$ 152,578 81 $ 37,620 34 152,221 57
80 371 72
$ 422 792 44 $

152,578 81 $ 73,779 74
312,831 55
83 348 30
s 622,538 40

51,284 95 63,009 73 272,686 69 23 757 00
6 073 13
416 811 50

$

$ _ _ _---"-0-"0"-0

$

0 00 $

32,584 38 $ 15,842 02
203 140 75
25156715 $

34,551 08 14,16421
357 191 61
405 906 90

$ 422 792 44 $ 874 105 55 $ 822 718 40

- 21 -

,--------------------------------------

TATTNALL COUNTY BOARD OF EDUCATION COMBINING STATEMENT OF REVENUES. EXPENDITURES AND CHANGES IN FUND BALANCES
SPECIAL REVENUE FUND YEAR ENDED JUNE 30. 2002

REVENUES
State Funds Federal Funds Other Funds
Total Revenues
EXPENDITURES
Current Instruction Support Services Pupil Services Improvement of Instructional Services General Admm1strallon School Administration Maintenance and Operation of Plant Student Transportabon Services Central Support Services Other Support Services Food Services Operabon
Capital Outlay
Total Expenditures
Excess of Revenues over (under) Expendrtures
OTHER FINANCING SOURCES
Operabng Transfers In
Excess of Revenues and Other F1Mncmg Sources over (under) Expenditures
FUND BALANCE JULY 1
Food Inventory - Net Change m Penod Donated Commod1bes Purchased Food
FUND BALANCE JUNE 30
See notes to the general-purpose financial statements
22

SCHOOL FOOD
SERVICES FUND

LOTTERY PROGRAMS

$ 103,730 00 $ 1,120,75663 345,825 59
$ 1,570,312 22 $

776,440 53 776 440 53

$ 669,418 06
90,591 35 6,554 40 9,876 72

$ 1,724,363 08

s $ 1,724,363 08
$ -154,050 86 $

776,440 53 0 00

$ -154,050 86 $ 405,906 90
-1,966 70 1 677 81

000 0 00

$ 251 56715 $-~---o_.o,._o

EXHIBIT "F"

FEDERAL PROGRAMS

TOTALS YEAR ENDED JUNE 30, 2002 JUNE 30, 2001

S
$ 1,980,49240 1 112 26

880,170 53 $ 3,101,24903
346 937 85

832,852 39 2,460,34216
359 601 68

S 1 981 604 66 $ 4 328 357 41 $ 3,652,796 23

s $ 1,622,910 05

2,292,328 11 5 1,733,280 43

104,218 82 85,444 51
115,134 86 4 110 54 1,696 68 9,761 20
30 371 99 19 30
3,949 09 7 205 00

194,810 17 91,998 91
125,011 58 4,11054 1,696 68 9,761 20
30,371 99 19 30
1,728,312 17 7 205 00

214,004 10 85,792 96 99,550 00 329 41 15,79660 11,871 94 13,491 45 415 50
2,003,171 65

$ 1,984,822 04 $

s

-3,217 38 5

4.485,625 65 $ -157,268 24 $

4 177 704 04 -524,907 81

3 217 38

3 217 38

17 174 72

$

0 00 $

-154 050 86 $

-507,733 09

0 00

405,906 90

905,711 67

1,966 70 1 677 81

6,212 89 1 715 43

$

000 $

251,56715 $_....,4..,05_.906..__9_0

23

TATTNALL COUNTY BOARD OF EDUCATION COMBINING BALANCE SHEET CAPITAL PROJECTS FUND JUNE 30. 2002

ASSETS Cash and Cash Equivalents Accounts Receivable
Total Assets

REGULAR

GEORGIA STATE FINANCING AND
INVESTMENT COMMISSION

s

408,245 59 $

0 00

$ 408 245 59 s_____o..,oo_

FUND EQUITY
Fund Balances Reserved For Purposes of SPLOST ProJecls For State Capital Outlay Proiects Unreserved Un designated
Total Fund Equrty

$

40824559 $ _ _ _ _ _0~00~

$ 40824559 s-~---o~oo..,

See notes to the general-purpose financial statements - 24 -

EXHIBIT "G"

LOAN PROCEEDS
FUND

TOTALS

JUNE 30, 2002

JUNE 30, 2001

s

59,639 30 $

467,884 89 $

140,630 75

34 015 90

s

59 639 30 $

46788489 $ _ _ _17_4_6E4~6.6.5..

s

59,639 30 $

59,639 30 $

76,586 52

93,741 81

0 00

408 245 59

4 318 32

s

59 639 30 $

__ ...,....,. __ _

467 884 89 S

174,646 65

- 25 -

TATTNALL COUNTY BOARD OF EDUCATION COMBINING STATEMENT OF REVENUES. EXPENDITURES AND CHANGES IN FUND BALANCES
CAPITAL PROJECTS FUND YEAR ENDED JUNE 30. 2002

REVENUES
State Funds Other Funds
Total Revenues
EXPENDITURES
Capital Outlay Professional and Technical Services Rents Supplies Bu1ld1ng and Building Improvements
Total Expenditures
Excess of Revenues over (under) Expenditures
OTHER FINANCING SOURCES (USES)
Operating Transfers In Operating Transfers Out
Total Other Financing Sources (Uses)
Excess of Revenues and Other Financing Sources over (under) Expendrtures and Other Financing Uses
FUND BALANCE JULY 1

REGULAR

GEORGIA STATE FINANCING AND
INVESTMENT COMMISSION

$

395,000 00 $

0 00

12 246 36

$

407 246 36 $

0 00

$

51,222 00

4,882 50

23,214 59

20 000 00 $

$

s 99 319 09

s

307 927 27 $

11309539 113 095 39 -113 095 39

$

96,000 00 $

$

96 000 00 $

$

403,927 27 $

4 318 32

19,353 58 19 353 58 -93,741 81 93 741 81

FUND BALANCE JUNE 30

5

40824559 $--==~Oci.00~

See notes to the general-purpose financial statements
- 26 -

EXHIBIT "H"

LOAN PROCEEDS
FUND

TOTALS

YEAR ENDED

JUNE 30, 2002

JUNE 30, 2001

$

395,000 00 $

340,159 00

14 652 72

30 084 78

s

240636 $

40965272 $ _ _~37~0:..e2~4~3~7=-8

$

000 $

51,222 00

4,882 50

23,214 59
s 133 095 39

1 569 752 58

$

o oo s

212 414 48 $

1,569,752 58

$

2 406 36 $

197 238 24 $ -119950880

s
$ _ _ _-.:..:19'-"3""5"'3..::5.::..8

115,353 58 -19 353 58

$

-19 353 58 $ _ _ _9~6=0~0=0=0=-0

s

-16,947 22 $

293,238 24 $ -1,199,508 80

76 586 52

174 646 65

1 374 155 45

$

59 639 30 $

467 884 89 $ _ __.17._4_6_4_6_.6_5

- 27 -

----- ----

TATTNALL COUNTY BOARD OF EDUCATION COMBINING BALANCE SHEET DEBT SERVICE FUND JUNE 30, 2002

EXHIBIT ~r

ASSETS Cash and Cash l:::qu1valents Accounts Receivable
Total Assets

PROPERTY TAXES FOR
BOND DEBT

SPECIAL PURPOSE LOCAL OPTION SALES TAX

TOTALS

JUNE 30, 2002

JUNE 30 2001

s

559 225 46 s

105 163 10 s

664 388 56 s

854 751 94

30 640 73

21392197

244 562 70

226 387 91

s

589 866 19 $

31908507 S

908 951 26 $ 1 081 139 85

LIABILITIES AND FUND EQUITY

LIABILITIES

Due lo Other Funds

FUND EQUITY

Fund Balances

Resen,ed

For Debi Service

s

Unreserved

Undesignated

Total Fund Equity

$

Total Llab1hl1es and Fund Equity

$

s

8 904 16 $ _ ___,8c,9,e04:,_,_16e...

589 666 19 S 0 00
589 866 19 $

310 180 91 S
0 00 310 180 91 S

900 047 10 $
0 00
900 047 10 $

108113985 0 00
1 081 139 85

589 866 19 S

31908507 $

908 951 26 S 108113985

See notes to the aeneral purpose finaooal stateme1ts

- 28 -

TATTNALL COUNTY BOARD OF EDUCATION COMBINING STATEMENT OF REVENUES. EXPENDITURES AND CHANGES IN FUND BALANCES
DEBT SERVICE FUND YEAR ENDED JUNE 30, 2002

EXHIBIT "J"

PROPERTY TAXES FOR
BOND DEBT

SPECIAL PURPOSE LOCAL OPTION SALES TAX

TOTALS YEAR ENDED JUNE 30, 2002 JUNE 30, 2001

REVENUES

Taxes

$

Other Funds

Total Revenues

$

EXPENDITURES

Debt Service

Pnnopal

$

Interest

Paymg Agent Fees

Total Expenditures

$

Excess of Revenues over (under) Expenditures $

FUND BALANC!; JULY 1

s 464,210 00
15 691 98
s 479 901 98

1,141,471 00 $ 26 667 83
1168,138 83 $

1,605,681 00 $ 42 359 81

1,563,498 47 70 105 35

s 1 648 040 81

1,633 603 82

s 245,000 00
99 335 00 1 590 00
345 925 00 $
133,976 98 $
455 889 21

s 1 345,000 00
138,208 56

1,590,000 00 $ 237,543 56 1 590 00

1,425,000 00
297,687 95

1.483 208 56 $ -315,069 73 $

1,829,133 56 $
s -181,092 75

1,722 687 95
-89,084 13

625 250 64

1,081,139 85

1,170,223 98

FUND BALANCE JUNE 30

s

589 866 19 $

31018091 $

s 900 04110

11081 1139 85

See notes to the general-purpose fin.anaal statements

- 29 -

TATTNALL COUNTY BOARD OF EDUCATION COMBINING BALANCE SHEET FIDUCIARY FUND TYPES JUNE 30. 2002

EXHIBIT "K"

ASSETS Investments

4-H CLUB TRUST FUND

DEFERRED COMPENSATION
PLAN

TOTALS JUNE 30, 2002 JUNE 30, 2001

$

3748612 $

373 923 60 $

411 409 72 S 469 501 80

FUND EQUITY
Fund Balances Unreserved Undes,gnated

s

3748612 $

373 923 60 $

41140972 $

469 501 80

See notes to the general-purpose finane1al statements - 30-

TATTNALL COUNTY BOARD OF EDUCATION
COMBINING STATEMENT OF REVENUES EXPENDITURES AND CHANGES IN FUND BALANCES
FIDUCIARY FUND TYPE - EXPENDABLE TRUST FUNDS
YEAR ENDED JUNE 30 2002

EXHIBIT "L"

REVENUES
Other Funds
EXPENDITURES
Current Support Services General Adm1nlstral:Jon
Excess of Revenues over (under) Expenditures
FUNQ BALAt:!C(a JULY 1

4-H CLUB TRUST FUND

DEFERRED COMPENSATION
PLAN

TOTALS YEAR ENDED JUNE 30, 2002 JUNE 30, 2001

$

146977 $

17 893 73 $

1936350 $

1553749

$

0 00 $

s

1,469 77 s

36 016 35

77 455 58 $
-59,561 85 s
433 485 45

77 455 58 $ -58,092 08 $ 469 501 80

89,598 02 -74,060 53 543,562 33

FUND BALANCE JUNE 30

s 37.48612 S

373 923 60 $ 41140972 $ 469 501 80

Seo notes to the general-purpose finanaal statements

- 31 -

TATTNALL COUNTY BOARD OF EDUCATION SCHEDULE OF EXPENDTTURES OF FEDERAL AWARDS
YEAR ENDED JUNE 30 2002

SCHEDULE "1"

FUNDING AGENCY PROGRAM/GRANT
Agl1cuhure, U S Department of Ch~d Nutnllon Cluster Pass-Through From Georgia Department of Education Food end Nutnbon Program Food SeMces School Breakfast Program Nabonal School Lunch Program
Total Chllcl NutrtUon Cluster
Other Programs
Pass-Through From Georgia Department of Educabon Food and Nutnt1on Program
Food O.strtbutmn Program (1) Pass-Through From Office al School Readiness
Food and Nutnl1on Program Child and Adult Care Food Program
Total U S Department of Agnculture
Education, U S Department of Special EducallOn Cluster Pass-Through From Georgia Department of Education lndivk:luals wrth Dlsabiht1es Education Act Part B Special Educatmn Flow Through Preschool Capacity Bulldlng Improvement
Total SpeC13I Education Cluster
Other Programs Direct Impact Aid Pass-Through From First D1stnct Reg10nal Educational SeMce Agency d/b/a Live Oak Migrant Educabon Agency Elementary and Secondary Educahon Act Title I Migrant Education Pass-Through From Georgia Department of Educabon Elementary and Secondary Educahon Act Tille I Grants lo Local Educational Agenoes Tltle II Eisenhower Professional Development Titte Ill Technology Literacy Challenge Fund Grants Title VI lnnovatJV8 Educatk:ln Program Strategies Class Size Reduction Vocabonal Educahon - Basic Grants to Stales High School Program Basic Grant
Total U S Department of Educauon

CFDA NUMBER

PASSTHROUGH
ENTITY ID
NUMBER

FEDERAL REVENUE IN PERIOD

EXPENDITURES IN PERIOD

10 553 10 555

NIA

$ 293,050 17

(2)

NIA

710 243 60 $

1,623,258 86 (3)

s $ 1,003,293 77

1,623,258 86

10 550 10 558

NIA

101,10422

101,104 22

NIA

16 358 64

2

s 112075663 $

1 724 363 08

84 027 84 173 84 027

NIA

$ 308,045 81 $

NIA

33,510 56

NIA

9 613 63

s 351,170 00 $

308 045 81 33,510 56 9,613 63
351 170 00

84 041

5 254 93

(4)

84 011

NIA

173,944 37

173,944 37

84 010 84 281 84 318 84 298 84 340
84 048

NIA

846 445 75

849,445 75 (3)

NIA

25 150 22

25 367 60 (3)

NIA

61,360 62

61 360 62

NIA

25 243 00

25,243 00

NIA

129,363 74

129 363 74

NIA

61,11644

61,11644

s 1 679 049 07 $

1,677,011 52

- 32 -

TATTNALL COUNTY BOARD OF EDUCATION
SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
YEAR ENDED JUNE 30 2002

SCHEDULE "1"

FUNDING AGENCY PROGRAM/GRANT
Labor, U S Department of Direct School--to-Work Opportun1lles Act of 1994 Urban/Rural Opportunities Grant

CFDA NUMBER

PASSTHROUGH
ENTITY ID
NUMBER

FEDERAL REVENUE IN PERIOD

EXPENDITURES IN PERIOD

84 278

S 306 698 26 $

307,810 52 (3)

Total Federal Fmanc1al AsSlstance

s 3,106 503 96 s ___3_1_0._s_1;:;BS~12'-

NIA= Not Available

flk:ltes lg the Schedule of Expenditures of Federal Awards

(1) The amounts shown for the Food Distribution Program represents the Federally ass1gnecl value of nonmonetary assistance for donated commod1hes received and/or consumed by the system durmg tho current fiscal year
(2) Expenditures for the Child and Adult Care Food Program and the School Breakfast Program were not maintained separately and are included in the 2002 Nabonal School Lunch Program
(3) Expenditures for this program include State, and/or Other Funds Expenditures are not maintained by fund sourco
(4) Funds earned on this program do not require reporting of expendrtures

MaJor Programs are 1den1Lfied by an astensk () In front of the CFDA number

The School D1stnct did not provide Federal Assistance to any Subrecip.ent

The accompanying schedule of expenditures of Federal awards mcludes the Federal grant activity of the Tattnall County Board of Education and IS presented on the mochfied accrual basls of accountmg which ts the baSJs of accounbng used m lhe presentabon of lhe general-purpose finanaal statements

Soc notes to tho general-purpose financial statemenls

33

TATTNALL COUNTY BOARD OF EDUCATION SCHEPULE_Of: STATE REVENUE YEAR ENPEP J U ~ ~

SCHEDULE M2

AGENCYIFLJNDIN~
GRANTS Community Affairs Georgia Department of Local Ass,stance Grants
Education Georgia Department of Quality Baste Education Direct lnstrucI1onal Cost Kindergarten Program Kindergarten Program - Ear1y lnte,venhon Pro;:iram Pnmary Gracses (1 3) Program Pnmary Graoes - Early Intervention (1-3) Program Upper Elementary Grades (4-5) Program Upper Elementary Grades Earty tntervenbOn (4-5) Program Mlddre School (6 8) Program High SctlOOI General Education (9-12) Program Vocational Laboratory (9 12) Program Students With 01sab1hties Category I Category 11 Cate!}Of'Y 111 Category N Category V G1fteo Stuelenl Category VI Remedial Education Program Alternative EClucallOn Program English Spoal..crs al Othe Languages (ESOL) 20 Davs ACld1tionaI Instruction Media Center Program Staff and Proless1onaI Development lnd,rect Cost Categorical Grants Pupil Transpo,...at10n Regular Bus Replacement Spars11y Grant Nursing Services Pr1nc1pal Supplements VocatIonaI Superv1so,-s M,granl EducatlO,'l Mld-tc,m AdJustment HOid-Harmiess Deferred Summer Salanes (Current Year) Education Equahzalion Funding Grant Food Services VocatIona Education Otner State Programs Aopicnt1cesh1p Program Health Insurance Mentor l eachers Outdoor Classrooms Post Secondary OptJOns Preschool Handicapped Program Speoal Educauon Low lnodence Grant Sta1c-NH1e After School (4-8) Program Slc'.ltevnde Reading (K-3) Program Lonery Programs Ass1st1ve Technology C'ompute,s In tl"le Classroom
0'1ice al SchOol Readiness Pre K1nClergarten Program
Olhc:e of Treasury and F1sca Serv1Ces Public Sch00t Employees Retirement

GOVERNMENTAL FUND TYPES

SPECIAL

CAPITAL

GENERAL

REVENUE

PROJECTS

FUND

FUND

FUND

TOTAL

s

33 500 00

$ 395 000 00 S 428 500 00

568 159 00 294 528 00 1 664 730 00 471 623 00 893 190 00
195 002 00 2 028 803 00 1 251 030 00
608 645 00
1179600 282 380 00 763 892 00 221 177 00
12 007 00 217 669 00
91 173 00 138 926 00
86 878 00 92 688 00 300 588 00 56 404 00 2 030 439 00

545 152 00 156 658 00
20 000 00 76 874 00 1300400 24 821 00 43 744 00 2641000 174943000 1 307 625 00
187 751 12

s 103 730 00

65 000 00 21280536
4 437 00 750 00
1 782 00 48 631 00 20 447 00 33 329 80 50 5?7 20

6 822 00 79 425 00

690 193 53

33 441 00

568 159 00 294 526 00 1 El64 730 00 471 623 00 893 190 00
195 002 00 2 028 803 00 1 251 030 00
608 645 00
1179600 282 380 00 763 892 00 221 177 00
12 007 00 21766900
91 173 00 138 926 00
86 878 00 92 688 00 300 588 00 56 404 00 2 030 439 00
545 152 00 156 858 00
20 000 00 76 874 00 13 004 00 24 821 00 43 744 00 26 410 00 1 74943000 1 307 625 00 103 730 00 187 751 12
65 000 00 21280536
4 437 00 750 DO
1 782 00 48 631 00 20 447 00 33 329 80 50 527 20
6 822 00 79 425 00
690 193 53
33 447 00

SPP notes to the general-purpose fin..inoal statements

S 1693785048 S 88017053 S 39500000 S 1821302101 - 34

TATTNALL COUNTY BOARD OF EDUCATION
SCHEDULE OF APPROVED LOCAL OPTION SALES TAX PROJECTS
YEAR ENDED JUNE 30 2002

SCHEDULE "3"

PROJECT
(1) To renovate the former Glennville High School for use as a middle grades {6,7,B) school, (~) to renovate the former Re1dsv1Ue High School for use as a mlddle grades (6 7,8) sdlool (ul) to enlarge and renovate Co1hns Elementary School, and (1v) to purchase personal property to be used ln the above desc:nbed renovated and expanded fac1.ht1es

ORIGINAL ESTIMATED
COST (1)

CURRENT ESTIMATED
COST (2)

AMOUNT EXPENDED IN CURRENT
YEAR(3)

AMOUNT EXPENDED
IN PRIOR
YEARS (3)

PROJECT STATUS

$ 7,45000000 $ 7,352,23358 $ 25130395 $ 7,10092963 Ongoing

(1) The School Dtstnct s original cost estimate as spcclfiod In the resolulton calling for the 1mpos11.Jon of the Local Optk>n
Sales Tax
(2) The School Dlstnct's current estimate of total cost for the proiect Includes all cost from pr0f8CI mceptlOfl to completion
(3) The voters of Tattnall county approved the 1mpos1oon of a 1% sales tax to fund the above proIect and retire asSOCJated debt Amounts expended for ttus prtlf8c1 may Include sales tax proceeds stale local property taxos and/or olher funds over the ~fe of the proJect

See notes to the general-purpose financial statements

35

TATTNALL COUITTY BOARD OF EDUCATION
GENERAL FUND - QUALITY BASIC EDUCATION PROGRAM fQBEl
ALLOTMENTS AND EXPENDITURES - BY PROGRAM
YEAR ENDED JUNE 30 2002

SCHEDULE "4"

DESCRIPTION

ALLOTMENTS FROM GEORGIA DEPARTMENT OF EDUCATION (1)

ELIGIBLE QBE PROGRAM COSTS

SALARIES

OPERATIONS

TOTAL

Direct lnstrucbonal Programs

Kindergarten Program

s

Kindergarten Program-Carty lnterventlon Program

Pnmary Grades {1-3) Program

Pnmary Grades-Early Intervention (1-3) Program

Upper Elementary Grades {4-5) Program

Upper Elementary Grades-Earty Intervention (4-5)

Program

Moddle School (6-8) Program

High School General Educabon (9-12) Program

Vocatmnal Laboratory (9-12) Program

Students with DtsablUUes

category 1

Category II

category 111

Category IV

Gifted Studen1 - category VI

Remedial EducabOn Program

Alternative Education Program

English Speakers of Other Languages (ESOL)

620 139 00 $ 321,472 00 1,817,032 00 514,770 00 974,878 00

695,800 10 $ 234,347 41 1,659,327 48 617,602 56 1,234,947 60

212 871 00 2 214,414 00 1 365,484 00
664,329 00 1,409,387 00
237,585 00 99,514 00 15163600 94 827 00

169 989 62 2,323,212 13 1,666,100 64
464,630 95
18,681 70 185 210 39 660,575 82 286 683 33 198 055 38 110,601 65 172,572 60
65 296 84

9,563 36 $ 6,237 48 53,987 94 12,11484 47,215 31

705,363 46 240 584 89 1,713 31542 629,717 40 1,282,162 91

1 397 42 63,881 22 73 842 17 55,340 89

171,387 04 2,387,093 35 1,739,942 81
519,971 84

143 20 3,677 69 12,299 09 2,025 11 19 129 38
543 35 1,007 25 1 341 83

18,824 90 188,888 08 672,874 91 288 708 44 217 184 76 111,14500 173,579 85
66 638 67

TOTAL DIRECT INSTRUCTIONAL PROGRAMS

$

10,698,338 00 $ 10 763,636 20 $ 363,747 53 $ 11127 383 73

Media Center Program Staff and Profess1onel Development

328 087 00 61,565 00

344,363 37 56 177 09

91,676 94 8,967 07

436,040 31 65 144 16

TOTAL QBE FORMULA FUNDS

s

11 087 990 00 $ 11 164 176 66 $ 464 391 54 $ 11 628,568 20

(1) Comprised or State Funds plus Local Five MIii Share

Soe notes to the general-purpose financial statements

- 36 -

TATTNALL COUNTY BOARD OF EDUCATION GENERAL FUND - QUALITY BASIC EDUCATION PROGRAM (QBE}
ALLOTMENTS AND EXPENDITURES - BY SITE YEAR ENDED JUNE 30, 2002

SCHEDULE "5"

SITE
Re1dsv1lle Middle School Tattnall County High School Glennville Middle School Collins Elementary School Collins Middle School Glennville Elementary School Re1dsv1lle Elementary School Tattnall County Alternative School Central Office (Alternative Educabon Program)
TOTAL
(1) Compnsed of State Funds plus Local Five Mill Share

ALLOTMENTS FROM GEORGIA DEPARTMENT OF EDUCATION (1)

ELIGIBLE QBE PROGRAM COSTS

s

981,587 00 $

1,063,793 97

2,660,237 00

2,809,665 31

1,249,492 00

1,269,405 28

888,184 00

972,145 75

512,883 00

548,456 34

2,346,611 00

2,328,583 61

1,907,708 00

2,027,934 47

107,399 00

151,636 00

$ 10,698,338 00 $ 11,127,383 73

See notes to the general-purpose financial statements - 37 -

SECTION II COMPLIANCE AND INTERNAL CONTROL REPORTS

ot 1 ,
T
.., 4\ ~-
)
If{,

{IJSSH L W IIINlON
ST.ATE AUDllOn
(4()..1) C.56-2174

DEPARTMENT OF AUDITS AND ACCOUNTS
25-1- W.L,hmgton ~m.et ~ W ~ullc 21,1 AIIJnlJ Gcorg1J 10.H-l-~~!Ml
June 12, 2003

Honorable Sonny Perdue, Governor Members of the General Assembly Members of the State Board of Educallon
and Supcnntendent and Members of the Tattnall County Board of Educat10n
REPORT ON COMPLIANCE AND 01\J INTERNAL CONTROL OVER FINANCIAL REPORTING BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STAND ARDS
Ladies and Gentlemen
We have audited the financial statements of Tattnall County Board of Education as of and for the year ended June 30, 2002, and have issued our report thereon <lated June 12, 2003 This report was quahfic<l for vanous departures from generally accepted accounting pnnc1ple~. as identified m the auditor's report on the general-purpose financial statements We conducted our audit in accordance wllh auditing standards generally accepted in the Umtcd States of Arncnca and the standards apphcable to financial audits contained in Government Auditing St,m<lards, issued by the Comptroller General of the Umted States
Comphancc
As part of obtaining reasonable assurance about whether Tattnall County Board of Education's financial statements arc free of matenal misstatement, we performed tests of 1I~ comphancc with certain prov1s1ons oflaws, rcgulat1ons, contracts and grant~, noncompliance with which could have a direct and matenal effect on the determination of financial statement amounts However, providing an op1mon on comphance with those prov1s1ons was not an obJect1ve of our audit, and accordmgly, we do not express such an op1mon The results of our tests disclosed no inst.inccs ofnoncomphance that are reqmrcd to be reported under Government Auditing Standards
Internal Control O\'cr Financial Reporting
In planning and perform mg our audit, we cons1<lerc<l Tattnall County Board of Educat10n's mternal control over financial reporting in order to determine our auditing procedures for the purpose of expressing our opinion on the financial statements and not to provide a~surance on the mternal
2002YB-41

control over financial reportmg However, we noted a ccrtam matter mvolvmg the mtemal control over financial rcportmg and its operation that we consider to be a reportable condition Reportable cond1twns mvolve matters commg to our attention relating to s1gmficant dcfic1enc1es m the design or operation of the mtemal control over financial reportmg that, m ourJudgment, could adversely affect Tattnall County Board of Education's ab1hty to record, process, summanze and report financial data consistent with assertions of management m the financial statements The reportable cond1twn 1s descnbed m the accompanymg Schedule of Findings and Questioned Costs as item FS-7321-02-0 I
A matenal weakness 1s a cond1twn m which the design or operation of one or more of the internal control components docs not reduce to a relatively low level the nsk that misstatements in amounts that would be matenal m relation to the financial statements bemg audited may occur and not be detected w1thm a timely penod by employees m the normal course of performmg their assigned functions Our consideration of the mtemal control over financial reportmg would not neccssanly disclose all matters in the mtemal control that n11ght be reportable conditions and, accordmgly, would not necessanly disclose all reportable condltwns that are also considered to be matcnal weaknesses However, we consider item FS-7321-02-01 to be a matenal weakness
This report 1s mtended solely for the information and use of the management, members of the Tattnall County Board of Education, Federal awarding agencies and pass-through entities and 1s not mtcnded to be and should not be used by anyone other than these specified parties
RWH b'P 2002YB-41

o ,

~: ~ij
' '
17 7b

!t ,~1 LI w. lll~ION
STA L AJnlTOn ,~04, S56- ,, '

DEPARTMENT OF AUDITS AND ACCOUNTS
2"4 W.1~hmghm ~lrL'Ll !-"> W Suitt.: 214 AtlJntJ, Georgia 1011.I-X41Ml
June 12, 2003

Honorable Sonny Perdue, Governor Members of the General Assembly Members of the State Board of Education
and Supcnntendcnt and Members of the Tattnall County Board of Education
REPORT ON COMPLIANCE WITH REQUIREMENTS APPLICABLE TO EACH MAJOR PROGRAM AND ON INTERNAL CONTROL OVER COMPLIANCE IN ACCORDAKCE WITH 0MB CIRCULAR A-133
Ladies and Gentlemen
Comphance
We have audited the compliance of Tattnall County Board of Education wllh the types ofcomphance requirements descnbed m the US Office of Management and Budget (0MB) Circular A-133 Compliance Supplement that are apphcable to each of its maJor Federal programs for the year ended Junc 30, 2002 Tattnall County Board of [ducation's maJor Federal programs arc 1dent1fied m the Summary of Auditor's Result~ Section of the accompanymg Schedule ofFmdmgs and Questioned Costs Comphance with the requirement, of laws, regulations, contracts and grants apphcable to each of its maJor Federal programs 1s the respons1b1hty of Tattnall County Board of Education's management Our respons1b1hty 1s to express an op1mon on Tattnall County Board of Education's comphancc based on our audit
We conducted our audit ofcomphance m accordance with aud1tmg standards generally accepted m the Umtcd States of America, the standards applicable to financial audits contamed m Government Aud1tmg Standards, issued by the Comptroller General of the Umted States, and 0MB Circular AI 33, Audlls of Stale~. Local Government~. and Non-Profit Orga111zatwm Those standards and 0MB Circular A-133 reqmre that we plan and perform the aud!l to obtam reasonable assurance about whether noncomphancc with the types ofcomphance requirements referred to above that could have a d1rect and material effect on a maJor Federal program occurred An audit includes exam1mng, on a test basis, evidence about the Tattnall County Board of Educal!on's comphance with those requirements and perfonnmg such other procedure, as we considered nec.e,sary m the c1rcumstances We beheve that our audit provides a reasonable basis for our op1mon Our audit does not provide a legal detcnnmal!on on Tattnall County Board of Education's comphance with those requirements
2002SA-I0

In our op1mon. the Tattnall County Board of Education complied, in all matenal respects, with the rcqmrements referred to above that are applicable to each of its maJor Federal programs for the year ended June 30, 2002

Internal Control Over Compliance

The management of Tattnall County Board of Education 1s responsible for establishing and maintainmg effective mternal control over compliance with reqmremcnts of laws, regulallons, contracts and grants applicable to Federal programs In plannmg and pcrformmg our audit, we considered Tattnall County Board of Education's mtcrnal control over compliance With reqmrements that could have a direct and matenal effect on a maJor Federal program m order to determme our aud1tmg procedures for the purpose of expressing our opm1on on compliance and to test and report on internal control over compliance in accordance with 0MB Circular A-133

Our consideration ofthe internal control over compliance would not necessanly disclose all matters in the internal control that might be matenal weaknesses A matcnal weakness 1s a cond1t10n m which the design or operation ofone or more ofthe mtcrnal control components docs not reduce to a relatively low level of nsk that noncompliance with applicable requ1Tements of laws, regulallons, contracts and grants that would be matenal m relation to a maJor Federal program being audited may occur and not be detected w1thm a timely pcnod by employees m the normal course of performmg the!T assigned functions We noted no matters involvmg the mternal control over compliance and its operation that we consider to be matenal weaknesses

This report 1s intended solely for the inforniallon and use of the management, members of the Tattnall County Board of Educat10n, Federal awardmg agencies and pass-through entitles and is not mtended to be and should not be used by anyone other than these specified parties

Respectfully submitted,

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Rus ell W Hinton State Auditor

RWHgp 2002SA-10

SECTION III AUDffEJ,,'S RESPONSF 10 PRIOR YEAR FINDINGS AND QUESTIONED COSTS

TATINALL COUNTY BOARD OF EDUCATION AUDITEE'S RESPONSE
SUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS YEAR ENDED JUNE 30, 2002

PRIOR YEAR FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS

FINDING CONTROL NUMBER AND STATUS

FS-7321-00-0 I FS-7321-01-01

Further Action Not Warranted Unresolved - See Correcllve Action/Responses

CORRECTIVE ACTION/RESPONSES

GENERAL FIXED ASSETS Failure to Mamtam General Fl'1:ed Assets Account Group Fmdmg Control Number FS-7321-01-01

The Tattnall County Board of Educallon was unable to resolve this findmg m the fiscal year 2002 penod We have contracted with ValuatJon Advisory Group to assist our system m determmmg values of ex1stmg bu1ldmgs, property and equipment This mformatwn should be available for the fiscal year 2003 financial statement

SEC'TIONIV FINDINGS AND QUESTIONED COS IS

TAlTNALL COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND QUESTIONED COSTS
YEAR ENDED JUNE 30, 2002
SUMMARY OF AUDITOR'S RESULTS
Type of Report Issued on the Financial Statements The aud!lor's opinion on the Tattnall County Board of Education's financial statements was quahtied for vanous departures from generally accepted accounting pnnc1ples
2 Reportable Conditions in Internal Control Disclosed by the Audit of the Financial Statements The audit report for the Tattnall County Board of Education disclosed a financial statement reportable condition related to the following control category
General Fixed Assets
The reportable cond1tmn dcscnbcd above 1s considered to he a matenal weakness
3 Noncompliance Matenal to the Financial Statements The audit of the Tattnall County Board of Education disclosed no mstances of noncompliance that were deemed to be matenal to the financial statements
4 Reportable Cond1!Jons m Internal Control Over Maior Programs The aud!I report for the Tattnall County Board ofEducahon did not disclose any reportable cond1tmns m mtcrnal control over maJor programs
5 Type of Report Issued on Compliance for Ma1or Programs The auditor's opinion on the Tattnall County Board ofEducation's report on compliance with requirements applicable to maJor programs was unqualified
6 Audit Fmdings Rcgmred to be Reported by Secllon 510(a) ofOMB Circular A-133 The Tattnall County Board ofEduca!Jon's audit did not disclose audit findings reqmred to he reported by sectmn 5IO(a) ofOMB Circular A-133
7 Ma1or Programs Federal awards aud!led as maJor programs arc as follows 10 553 Food and Nutnt1on Program - Food Services - School Breakfast Program 10 555 Food and Nutnllon Program- Food Services- National School Lunch Program 84 027 Ind1v1duals with D1sah1ht1es Educatmn Act - Part B - Special Educatmn Flow Through 84 027 Jnd1v1duals with D1sab1ht1es Education Act - Part B - Special Education Capacity Building Improvement 84 173 lnd1v1duals wllh D1sab1lit1es Education Act - Part B - Special Education Preschool 84 278 School-to-Work Opportumlles Act of 1994- Urban/Rural Opportum!Jcs Grant
8 Type "A" Program Dollar Threshold The dollar threshold for type "A" programs was S300,000 00
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rAlTNALL COUNTY BOARD OF EDUCAl ION
SCHEDULE OF FINDINGS AND QUESTIONED COS IS YEAR ENDED JU~E 30, 2002
SUMMARY OF AUDITOR'S RESULTS 9 Low Risk Aud1tee
The Tattnall County Board of Education qualified ai, a low nsk audttee as defined by Scct10n 530 ofOMB Circular A-133 II FINANCIAL STATEMENl FINDINGS AND QUESTIONED COSTS GENERAL FIXED ASSETS Failure lo Maintam General Frxcd Assets Account Group Reportable Cond11ton - Material Weakness Repeated From Prior Year Finding Control Number FS-7321-02-0 I The 1 attnall County Board of Educatton did not mamtam a system-wide General Fixed As'>Ct~ Account Group w1thm the formal accounting records as reqmred by generally accepted accounting principles This cond11ton results in the gcneral-purpo,e financial statements of the School District being incomplete and not m accordance with generally accepted accounting pnnc1plcs. Appropriate acuon should be taken by the School D1stnct to cstabhsh accounting controls and procedures to provide for maintenance ofa General 1'1xed Assets Account Group The~ ~ubs1d1ary records should include an inventor) of land, buildings and eqmpment ovmed by the School D1str1ct and should include, but may not he hmtted to, date acqmred, acqms1uon co,t, estimated replacement cost. locatton and descriptton Detailed records should be mamtamed of all addtt1ons and deletions to the General Fixed Acts Account Group Ill I 1-.Dl- RAL AWARD FINDINGS AND QUESTIONED COSTS No matters were reported
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