Newton County Board of Education, Covington, Georgia, report on audit of the financial statements for the fiscal year ended June 30, 2002

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NEWTON COUNTY BOARD OF EDUCATION -TABLE OF CONTENTS-

SECTION I

FINANCIAL

INDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL-PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS

EXHIBITS

GENERAL-PURPOSE FINANCIAL STATEMENTS

COMBINED STATEMENTS - OVERVIEW

A

COMBINED BALANCE SHEET

ALL FUND TYPES AND ACCOUNT GROUP

2

B

COMBINED STATEMENT OF REVENUES, EXPENDITURES AND

CHANGES IN FUND BALANCES

ALL GOVERNMENTAL FUND TYPES

AND EXPENDABLE TRUST FUNDS

4

C

COMBINED STATEMENT OF REVENUES, EXPENDITURES AND

CHANGES IN FUND BALANCES - BUDGET AND ACTUAL

(NON-GAAP BASIS)

GENERAL AND SPECIAL REVENUE FUNDS

6

D NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS

7

ADDffiONAL FINANCIAL INFORMATION

COMBINING STATEMENTS

SPECIAL REVENUE FUND

E

COMBINING BALANCE SHEET

22

F

COMBINING STATEMENT OF REVENUES, EXPENDITURES

AND CHANGES IN FUND BALANCES

24

CAPITAL PROJECTS FUND

G

COMBINING BALANCE SHEET

26

H

COMBINING STATEMENT OF REVENUES, EXPENDITURES

AND 'CHANGES IN FUND BALANCES

28

DEBT SERVICE FUND

I

COMBINING BALANCE SHEET

30

J

COMBINING STATEMENT OF REVENUES, EXPENDITURES

AND CHANGES IN FUND BALANCES

31

FIDUCIARY FUND TYPES

K

COMBINING BALANCE SHEET

32

L

COMBINING STATEMENT OF REVENUES, EXPENDITURES AND

CHANGES IN FUND BALANCES

EXPENDABLE TRUST FUNDS

33

NEWTON COUNTY BOARD OF EDUCATION -TABLE OF CONTENTS-

SECTION I

FINANCIAL

ADDIDONAL FINANCIAL INFORMATION

SCHEDULES

1 SCHEDULE OF EXPENDITIJRES OF FEDERAL AWARDS

2 SCHEDULE OF STATE REVENUE

3 SCHEDULE OF APPROVED LOCAL OPTION SALES TAX PROJECTS

ALLOTMENTS AND EXPENDITIJRES

GENERAL FUND - QUALITY BASIC EDUCATION PROGRAMS (QBE)

4

BY PROGRAM

5

BY SITE

Page
34 36 37 38 39

SECTION II
COMPLIANCE AND INTERNAL CONTROL REPORTS
REPORT ON COMPLIANCE AND ON INTERNAL CONTROL OVER FINANCIAL REPORTING BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDmNG STANDARDS
REPORT ON COMPLIANCE WITH REQUIREMENTS APPLICABLE TO EACH MAJOR PROGRAM AND ON INTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE WITH 0MB CIRCULAR A-133

SECTION ill AUDITEE'S RESPONSE TO PRIOR YEAR FINDINGS AND QUESTIONED COSTS SUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS

SECTION IV FINDINGS AND QUESTiONED COSTS SCHEDULE OF FINDINGS AND QUESTIONED COSTS

SECTION I FINANCIAL

RussELL W. H1NTON
STATE AUDITOR
1404) 656-2174

DEPARTMENT OF AUDITS AND ACCOUNTS
254 WJ~hmgton Street. S W, Suite 214 Atlanta, Georgia 30334-8400
January 10, 2003

Honorable Sonny Perdue, Governor Members of the General Assembly Members of the State Board of Education
and Superintendent and Members of the Newton County Board of Education
INDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL-PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
Ladies and Gentlemen:
We have audited the accompanying general-purpose financial statements of the Newton County Board of Education, as of and for the year ended June 30, 2002, as listed in the table of contents. These general-purpose financial statements are the responsibility of the Newton County Board of Education's management. Our responsibility is to express an opinion on these general-purpose financial statements based on our audit.
Except as discussed in the following paragraph, we conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion.
We did not observe the talcing of either the Federal donated commodities inventory or purchased foods inventory at June 30, 2002, nor could we satisfy 01.1tselves as to the accuracy of the amounts stated as inventories through alternative procedures.

2002ARL-13

As described in the notes to the general-purpose financial statements, the Board of Education's financial statements have been prepared using certain accounting practices and policies which, in our opinion, vary in some respects from generally accepted accounting principles. These variances are described as follows:
* The general-purpose financial statements of the Board of Education did not contain a
General Fixed Assets Account Group to account for property and equipment owned by the Board of Education which should be included to conform to generally accepted accounting principles.
* School activity accounts maintained at the individual schools are not included in the general-purpose financial statements. To conform to generally accepted accounting principles, these accounts should be included in the general-purpose financial statements.
* The Board of Education did not recognize as expenditures, in the year ended
June 30, 2002, a portion of salaries and the corresponding employer's cost of related benefits earned for contractual services completed prior to June 30, 2002. Also funds received, subsequent to June 30, 2002, from the Georgia Department of Education for the State's share of these unrecorded salaries and related benefits were not recorded as revenue in the year under review. Conversely, the similar expenditures and related revenues for contractual services completed prior to June 30, 2001, were improperly recorded in the year ended June 30, 2002. To conform to generally accepted accounting principles, revenues should be recorded when available and measurable and expenditures should be recorded when incurred, rather than when funds are received or disbursed.
The aggregate effects on the general-purpose financial statements of these variances or omissions have not been determined, but are believed to be material.
In our opinion, except for the effects of such adjustments, if any, on the Special Revenue Fund, as might have been determined to be necessary had we been able to satisfy ourselves as to the accuracy of the food service inventories as discussed in the third paragraph, and except for the effects on the general-purpose financial statements of the matters referred to in the preceding paragraph, the general-purpose financial statements referred to above present fairly, in all material respects, the financial position of the Newton County Board of Education as ofJune 30, 2002, and the results of its operations for the year then ended, in conformity with accounting principles generally accepted in the United States of America.
In accordance with Government Auditing Standards, we have also issued our report dated January 10, 2003, on our consideration ofthe Newton County Board ofEducation's internal control over financial reporting and our tests ofits compliance with certain provisions oflaws, regulations, contracts and grants. That report is an integral part of an audit performed in accordance with Government Auditing Standards and should be read in conjunction with this report in considering the results of our audit.
2002ARL-13

Our audit was performed for the purpose of forming an opinion on the general-purpose financial statements of the Newton County Board of Education taken as a whole. The accompanying combining statements (Exhibits E through L) and the financial schedules (Schedules 1 through 5), which includes the Schedule of Expenditures of Federal Awards as required by U. S. Office of Management and Budget Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations, are presented for purposes of additional analysis and are not a required part of the general-purpose financial statements. Such information has been subjected to the auditing procedures applied in the audit ofthe general-purpose financial statements and in our opinion, except for the effect ofadjustments, ifany, on the Special Revenue Fund, as might have been determined to be necessary had we been able to satisfy ourselves as to the accuracy ofthe food service inventories as discussed in the third paragraph, and except for the effects ofthe matters referred to in the fourth paragraph, such information is fairly stated, in all material respects, in relation to the general-purpose financial statements taken as a whole.
A copy ofthis report has been filed as a permanent record in the office ofthe State Auditor and made available to the press ofthe State, as provided for by Official Code ofGeorgia Annotated Section 506-24.
Respectfully submitted,

RWH:gp 2002ARL-13

State Auditor

NEWTON COUNTY BOARD OF EDUCATION

---- - --- ----------
Cash and Cash Equivalents Investments Accounts Receivable lnventones
Food Donated Commodlbes Purchased FOod
Amount Available m Debt Service Fund Amount to be Provided m Future Years
For Payment of Bond Debt Caprtal Lease Agreements Compensated Absences
Total Assets

NEWTON COUNTY BOARD OF EDUCATION COMBINED BALANCE SHEET
ALL FUND TYPES AND ACCOUNT GROUP JUNE 30 2002

GENERAL FUND

GOVERNMENTAL FUND TYPES

SPECIAL

CAPITAL

REVENUE

PROJECTS

FUND

FUND

$ 3,194,778 18 $ 1,310,239 42 $ 7,353,955 72

8,928,391 15

1,340,598 86

3,069,841 53

525,237 62

77,967.98 34,209 39

LIABJLITTES AND FUND ECU[TY
LIABJLmES
Cash Overdraft Accounts Payable Salanes Payable Expired Grant Balances Payable Contracts Payable Retalnages Payable Capital Lease Agreements Compensated Absences General Obhgabon Bonds Payable
Total Llabllibes
FUND ECU[TY
Fund Balarices Reserved For Bus Replacement Funds For Debt Service For Inventories Food Donated Commod1Ues Purchased Food For Purpose of Bond Issue For State Capital Outlay Pro)8cts Unreserved Designated for Self-Insurance Und8S1Qnated
Total Fund Equity

$

483,356 68 $ 268,922 66 $ 72,794 68

14,252 18

674,532 08

4,436.18

22,129 74

625,559 00

292,303 00

$

502,045 04 $ 963,584 48 $ 990,656 68

$ 77,967 98 34,209 39 $ 2,243,692.71 3,687,044 96

$

319,187 06

121371 I778 76

$ 12,890,965 82 $

871,892 58

1,773,160 23

984,069 93 $ 7,703,897 90

Total Liablhbes and Fund Equity

$ 1311931010 86 $ 1 947 654 41 $ 816941554 58

The notes to the general-purpose financial statements are an Integral part of thlS statement

-2-

EXHIBIT"A"

DEBT SERVICE
FUND

FIDUCIARY FUND TYPE EXPENDABLE TRUST FUNDS

$ 952,965 45 s

2,467 11

7,237,487.71

1,449,574 64

ACCOUNT GROUP GENERAL
LONG-TERM DEBT

TOTALS

(Memorandum Only)

JUNE 301 2002

JUNE 301 2001

$ 12,814,405 88 $ 2,543,421.88

15,506,477.72

27,343,766.70

5,044,653 79

7,436,264 11

$

9,640,027 80

77,967 98 34,209.39
9,640,027 80

82,401 37 22,484 68
9,298,030 86

43,904,972 20 693,686 35 187 436 00

43,904,972 20 693,686 35 187A36 oo

49,881,969 14 169 101 00

$ 9,640,027 80 $

2 467 11 $

54,426,122 35 $ 87,903,837 11 $ 96 777 439 74

s

198,092.53

$

823,074.02

1,373,761 23

888,784 26

898,609 64

26,565.92

625,559.00

882,055 96

292,303 00

1,042,371.00

$

693,688.35

693,686 35

187,436 00

187,436 00

169,101.00

53,545,000 00

53,545,000 00

5911eo,ooo oo

$

54,426,122 35 s 58,882,408 55 s 83?43,991 36

s 9,640,027.80
000 $ $ 9 1640,027 BO $
s 9,840,027 80 $

2 467 11 2 467 11

$

19,790 00

$ 9,640,027 BO

9,298,030.86

77,967.98 34,209 39 2,243,692 71 3,687,044 98

82,401.37 22,484.68 10,345,017.63 338,208 21

319,187 06 15,019,298 66

283,65217 12,643,865 48

$ 31 1021i42e se s 33,033,448 38

2 467 11 $

54,426.122.35 $ 87,903,837 11 s 96,777,439 74

.3.

NEWTON COUNTY BOARD OF EDUCATION COMBINED STATEMENT OF REVENUES. EXPENDITURES AND CHANGES IN FUND BALANCES
ALL GOVERNMENTAL FUND TYPES AND EXPENDABLE TRUST FUNDS YEAR ENDED JUNE 30. 2002

REVENUES
State Funds Federal Funds Taxes Other Funds
Total Revenues
EXPENDITURES
Current Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Administration School Administration Business Adm1nistrabon Maintenance and Operabon of Plant Student Transportation Services Central Support Services Other Support Services Food Services Operation
Caprtal Outlay Debt Service
Principal Interest Paying Agent Fees
Total Expenditures
Excess of Revenues over (under) Expenditures
OTHER FINANCING SOURCES (USES)
Capital Leases Operabng Transfers In Operabng Transfers Out
Total Other Financing Sources (Uses)
Excess of Revenues and Other Financing Sources over (under) Expenditures and Other Financing Uses
FUND BALANCE JULY 1
Food Inventory - Net Change m Penod Donated Commodities Purchased Food

GENERAL FUND

GOVERNMENTAL FUND

SPECIAL

CAPITAL

REVENUE

PROJECTS

FUND

FUND

$ 50,927,765 26 $
26,075,809.83 717 473 34

2,106,667 62 $ 6,001,457.56
2,043,852 35

$ 77,721,048.43 $ 10,151,977.53 $

112,387.50
1,073,331.83 1 I 185.719,33

$ 52,765,377.61 $
1,686,962.09 2,058,935.53 1,877,257.52
664,263.62 4,617,303.24
366,772.45 5,861,289.30 4,609,704 09
643,074.19 31,129.93
346,944.65 23,119.93

4,060,116.56
668,285.13 363,224.44
13,349 86 14,447.52
6,856.21 267.54
85,706.46 4,670,211.52
$

7,023,179.49

$ 75,552.134.15 $ $ 2,168,914 28 $

9,882,465.24 $ 7,023,179.49 269,512.29 $ -5.837,460 16

$ 1,040,631.00

$ 1,040,631 00

$ 3,209,545.28 $ 9,481,420 54

269,512 29 $ -5,837,460 16

707,266.32

13,541,358.06

-4,433.39 1172471

FUND BALANCE JUNE 30

$ 12,690,965 82 $

The notes to the general-purpose finanaal statements are an integral part of this statement.

-4-

984,069 93 $ 7,703,897.90

EXHIBIT"B"

TYPES DEBT
SERVICE FUND

TOTAL

FIDUCIARY FUND TYPE EXPENDABLE TRUST FUNDS

TOTALS

(Memorandum Only)

YEAR ENDED

JUNE 301 2002

JUNE 30, 2001

$ 53,146,820.38

6,001,457.56

$ 8,901,485.83

34,977,295.66

133,404 63

3,968,062 15 $

$ 9,034,890.46 $ 98,093,635 75 $

$ 20000

53,146,820.38 $ 6,001,457 56
34,977,295.66 3,968,262 15

50,579,582.58 5,448,378.13
31,595,498.30 4,330,979 43

200 00 $ 98,093,835 75 $ 91,954,438 44

$ 56,825,494.17

2,355,247.22 2,422,159.97 1,890,607.38
678,711.14 $ 4,617,303.24
366,772.45 5,861,289.30 4,616,560.30
643,341.73 116,836.39 4,670,211.52 7,023,179.49

$ 5,635,000.00 3,045,674.10 12,21942

5,981,944.65 3,068,794.03
12,219.42

$ 8,692,893.52 $ 101,150,672.40 $

$

341,996.94 $ -3,057,036.65 $

$ 56,825,494.17 $ 50,042,872.95

3,105.49

2,355,247.22 2,422,159.97 1,890,607.38
681,816.63 4,617,303.24
366,772.45 5,861,289.30 4,616,560.30
643,341.73 116,836.39 4,670,211.52 7,023, 179.49

2,156,836.37 2,396,785 80 1,744,116.02
592,932.38 4,295,750.39
326,103.05 5,203,106.49 3,590,193.82
487,681.61 184,501.17 4,080,432 30 17,776,882.53

5,981,944.65 3,068,794.03
12,219 42

965,000.00 3,566,358.76
9,310.39

3,10549 $ 101,153?77 89 $ 97,418,864 03

-2,905.49 $ -3,059,942.14 $ -5,464,425.59

$ 1,040,631.00

$ 1,040,631.00

$

341,996.94 $ -2,016,405.65 $

9,298,030.86

33,028,075.78

-4,433.39 11 724.71

$ 1,040,631.00 $ 2,288,331.00 -2,288,331.00

$ t040,631.00 $

000

-2,90549 $ -2,019,311.14 $ -5,464,425.59

5,372.60

33,033,448.38

38,497,855.93

-4,433.39 11 724.71

5,646.98 -5,628 94

$ 9,640,027.80 $ 31,018,961 45 $

s 2 467 11 $ 31,021 A28.56

33,033,448.38

-5-

---------------------------------------------------- - - -- - --

NEWTON COUNTY BOARD OF EDUCATION COMBINED STATEMENT OF REVENUES EXPENDITURES AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL INON-GAAP BASIS) GENERAL AND SPECIAL REVENUE FUNDS
YEAR ENDED JUNE 30 2002

EXHIBIT"C"

GENERAL FUND

BUDGET

ACTUAL

REVENUES
State Funds Federal Funds Taxes Other Funds

$ 47,136,170 00 $ 50,927,765 26

24,574,765 00 641,500 00

26,075,809 83 717 473 34

Total Revenues

$ 72,352,435 00 $ 77,721,04843

EXPENDITURES
Current lnstrud10n Support Services Pupil Sel'VlceS Improvement of lnstructJonal Se1V1ces Educational Media Services General Administration School AdminIstrabon Business Admin1strabon Maintenance and Operabon of Plant Student Transportabon SeMCeS Central Support Services Other Support Services Food Services Operation
Debt Service

$ 54,199,682 00 $ 52,765,377 61

1,636,788 00 2,057,764 00 1,909,658 00
580,537.00 4,765,676 00
374,353 00 5,545, 150 00 3,908,822 00
695,879 00 126,939 00

1,686,962 09 2,058,935 53 1,877,257.52
664,263.62 4,617,303 24
366,772 45 5,861,289.30 4,609,704 09
643,074 19 31,129 93

370,064 58

Total Expenditures

$ 75,801,248 00 $ 75,552,134 15

Excess of Revenues over (under) Expenditures

$ -3,448,813 00 $ 2,168,914 28

OTt:IER FINANClt:IG SOURCES IUSESl
Other Sources Other Uses
Total Other F1nanang Sources (Uses)
Excess of Revenues and Other F1nanang Sources
over (under) Expenditures and Other F1nanang Uses
FUt:11:! f!AI.At:ICE JULY l 200]
AdJustments

$

375,00000 $ 1,040,831 00

-375 000 00

$

0 00 $ 1,040,631 00

$ -3,448,813 00 $ 3,209,545 28

8,741,96111

9,481,420 54

FUND ~~NCE JUNE 30 2002

$ 312931148 11 $ 1216901985 82

SPECIAL REVENUE FUND

BUDGET

ACTUAL

$ 2,013,604 00 $ 2,106,667 62

5,641,742 00

6,001,457 56

2,055,000 00

2,043,852 35

$ 9,710,346 00 $ 10,151,977 53

$ 4,611,446 00 $ 4,060,116 56

403,700 00 206,997 00
15,741 00 1,10000

668,285 13 363,22444
13,349 86 14,447 52

20,000 00 3,050 00
54,266 00 4,651,388 00

6,856 21 26754
85,70646 4,670,211 52

$ 9,967,688 00 $ 9,882,465 24

$ -257,342 00 $

269,512 29

$ -257,342 00 $ 687,089 52 -1 686 70

269,512 29 802,380.27

$

4281060 82 $

871 892 56

The notes to the general-purpose finanaal statemerrts are an integral part of th,!_s statement -6-

NEWTON COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS

JUNE 30, 2002

Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
REPORTING ENTITY
The Newton County Board of Education (School District) was established under the laws of the State of Georgia and operates under the guidance of a school board elected by the voters and a Superintendent appointed by the Board. The School District is organized as a separate legal entity and has the power to levy taxes and issue bonds. Its budget is not subject to approval by any other entity. Accordingly, the School District is a primary government and consists of all the organizations that compose its legal entity.
FUND ACCOUNTING
The School District uses funds and an account group to report on its financial position and the results of its operations. Fund accounting is designed to demonstrate legal compliance and to aid financial management by segregating transactions related to certain governmental functions or activities. A fund is a separate accounting entity with a self-balancing set of accounts. An account group is a financial reporting device designed to provide accountability for certain assets and liabilities that are not recorded in the funds because they do not directly affect expendable available financial resources.
General Fixed Assets are recorded as expenditures in the various funds at the time of purchase. A General Fixed Assets Account Group is not presently maintained by the School District. To conform to generally accepted accounting principles, a General Fixed Assets Account Group should be maintained for reporting the cost of assets acquired by governmental fund types.
Although "school activity accounts" are maintained at the individual schools, neither the assets, liabilities and fund equity, nor the revenues, expenditures and changes in fund balances of these accounts are reflected in these financial statements. To conform to generally accepted accounting principles, these accounts should be recorded in the general-purpose financial statements.
The general-purpose financial statements account for all State, Federal, Taxes and Other funds under control of the School District, in compliance with generally accepted accounting principles applicable to governmental units, unless otherwise disclosed in these notes. Funds and the account group presented in this report are as follows:
GOVERNMENTAL FUND TYPES - are used to account for all or most of the School District's educational activities. Governmental Fund Types include:
GENERAL FUND - the fund used to account for all financial resources of the School District except those required to be accounted for in another fund. These transactions relate to resources obtained and used for services provided by a board of education.

- 7-

NEWTON COUNfY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS

JUNE 30, 2002

Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
SPECIAL REVENUE FUND - the fund used to account for the proceeds of specific revenue sources (other than for major capital projects) that are legally restricted to expenditures for specified purposes. These funds are received primarily from the Georgia Department of Education and from the Federal government to accomplish specific educational objectives.
CAPITAL PROJECTS FUND - the fund used to account for financial resources to be used for the acquisition or construction of major capital facilities.
DEBT SERVICE FUND - the fund used to account for the accumulation ofresources for, and the payment of, general long-term principal, interest and paying agent fees.
FIDUCIARY FUND TYPE - the fund used to account for assets held by a government unit in a trustee capacity or as an agent for individuals, private organizations, other government units and/or other funds. This fund includes:
EXPENDABLE TRUST FUNDS Porter Fund - the fund used to account for the principal and earnings which may be expended to provide for the betterment of the Olive Swann Porter Memorial Auditorium.
Employee Recognition Fund - the fund used to account for the principal and earnings which may be expended to provide for employee recognition awards.
ACCOUNT GROUP
GENERAL LONG-TERM DEBT ACCOUNT GROUP - A financial reporting device used to account for general obligation debt outstanding, accrued compensated absences and capital lease obligations.
BASIS OF ACCOUNTING
The accounting and financial reporting treatment applied to a fund is determined by its measurement focus. All governmental and expendable trust funds are accounted for using a current financial resources measurement focus. With this measurement focus, only current assets and current liabilities generally are included on the balance sheet. Operating statements ofthese funds present increases (i.e., revenues and other financing sources) and decreases (i.e., expenditures and other financing uses) in net current assets. Their reported fund balance is considered a measure of available spendable resources.
Liabilities which are expected to be financed from available spendable resources are reported as liabilities in the governmental funds. Other liabilities, which are not expected to be financed from available spendable resources, are reported in the General Long-Term Debt Account Group.

- 8-

NEWTON COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS

JUNE 30, 2002

Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
Governmental and expendable trust funds are accounted for using the modified accrual basis of accounting under which:
Revenues are recognized when susceptible to accrual (i.e., when they become both measurable and available). "Measurable" means the amount of the transaction can be determined and "available" means collectible within the current period or soon enough thereafter to be used to pay liabilities of the current period. The School District considers receivables collected within sixty days after yearend to be available. Property taxes, sales taxes and interest are considered to be susceptible to accrual. Nonexchange transactions, in which the School District gives (or receives) value without directly receiving (or giving) equal value in exchange, include property taxes, local option sales taxes, intergovernmental grants and donations. Revenue for property taxes is recognized in the fiscal year for which the taxes are levied. Revenue from sales taxes is recognized in the fiscal year the resources are received or susceptible to accrual. Revenue from grants and donations is recognized in the fiscal year in which all eligibility requirements have been satisfied.
Expenditures are generally recognized when the related fund liability is incurred.
A departure from the above definitions is the accounting treatment afforded the final two payments on General Fund teachers' and bus drivers' contracts, and the resources available from the Georgia Department of Education for the State's share of these contracts. During fiscal year 2002, a substantial number ofpersonnel ofthe School District were employed for a one hundred and ninety day period beginning in August 2001 and ending in early June 2002. Personnel contracts for this employment period specify that compensation be paid in twelve equal monthly payments beginning in September 2001 and ending in August 2002. State grants to fund the State's share of these contracts were disbursed from the Georgia Department of Education to the School District in the same twelve months. As of June 30, 2002, compensation under these employment contracts had been earned, but two of the twelve monthly payments, due for July and August 2002, had not been made. Payments for these two months were made and recorded as expenditures by the School District subsequent to June 30, 2002. Also, the State's portion ofthe compensation paid in July and August 2002 was received and recorded as revenue in the fiscal year subsequent to June 30, 2002. Conversely, the similar expenditures and related revenues for contractual services completed prior to June 30, 2001, were recorded in the year ended June 30, 2002. Generally accepted accounting principles require that revenues be recorded when available and measurable and that expenditures be recorded when incurred, rather than when funds are received or disbursed.
BUDGET
The Newton County Board of Education's budget is a complete financial plan for the School District's fiscal year and is based upon estimates of expenditures together with probable funding sources. There is no statutory prohibition regarding overexpenditure ofthe budget at any level. The budget for all governmental funds is prepared by fund, function and object. The legal level of budget control was established by the Board at the aggregate level. The budget for governmental funds was prepared on a basis other than generally accepted accounting principles.
-9-

NEWTON COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS

mNE 30. 2002

Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES

The budget process begins when the School District's administration prepares a tentative budget for the Board's approval. After approval ofthis tentative budget by the Board, such budget is advertised at least once in a newspaper of general circulation in the locality. At the next regular meeting ofthe Board after advertisement, the Board receives comments on the tentative budget, makes revisions as necessary and adopts a final school budget. This final budget is then submitted, in accordance with provisions of the Quality Basic Education Act, OCGA Section 20-2-167(c), to the Georgia Department of Education. The Board may increase or decrease the budget at any time during the year. All unexpended budget authority lapses at fiscal year-end.

The Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual presents actual and budgeted data for the Special Revenue Fund. To facilitate comparison with the budget, the following adjustments have been made to fund balance as reflected on Exhibit "B" ofthis report:

Special Revenue
Fund

FUND BALANCE JULY 1, 2001

$ 707,266.32

Adjustments Inventories - July 1, 2001 Food Donated Commodities Purchased Foods

-82,401.37 -22,484.68

Fund Balance July 1, 2001 (Budget Basis)

$ 602,380.27

Excess of Revenues and Other Financing Sources over (under) Expenditures and Other Financing Uses

269,512.29

FUND BALANCE JUNE 30, 2002 (Budget Basis)

$ 871,892.56

CASH AND CASH EQUIVALENTS

COMPOSITION OF DEPOSITS Cash and cash equivalents consist ofcash on hand, demand deposits and short-term investments with original maturities of three months or less from the date of acquisition in authorized financial institutions. Georgia Laws OCGA 45-8-14 authorize the School District to deposit its funds in one or more solvent banks or insured Federal savings and loan associations.

-10-

NEWTON COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS

JUNE 30, 2002

Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
INVESTMENTS
COMPOSITION OF INVESTMENTS Investments made by the School District in nonparticipating interest-earning contracts (such as certificates ofdeposit) and repurchase agreements are reported at cost. Participating interest-earning contracts and money market investments with a maturity at purchase ofone year or less are reported at amortized cost. Both participating interest-earning contracts and money market investments with a maturity at purchase greater than one year are reported at fair value. The Official Code ofGeorgia Annotated Section 36-83-4 authorizes the School District to invest its funds and in selecting among options for investment or among institutional bids for deposits, the highest rate ofreturn shall be the objective, given equivalent conditions of safety and liquidity. Funds may be invested in the following:
(1) Obligations issued by the State of Georgia or by other states,
(2) Obligations issued by the United States government,
(3) Obligations fully insured or guaranteed by the United States government or a United States government agency,
(4) Obligations of any corporation of the United States government,
(5) Prime banker's acceptances,
(6) The Local Government Investment Pool administered by the State ofGeorgia, Office of Treasury and Fiscal Services,
(7) Repurchase agreements, and
(8) Obligations of other political subdivisions of the State of Georgia.
RECEIVABLES
Receivables consist of grant reimbursements due on Federal, State or other grants for expenditures made but not reimbursed and other receivables disclosed from information available. Receivables are recorded when either the asset or revenue recognition criteria has been met. Receivables recorded on the general-purpose financial statements do not include any amounts which would necessitate the need for an allowance for uncollectible receivables.

- 11 -

NEWTON COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS

JUNE 30. 2002

Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES

PROPERTY TAXES

The Newton County Board ofCommissioners fixed the property tax levy for the 2001 tax digest year (calendar year) on June 28, 2001 (levy date). Taxes could be paid in two installments on September 20, 2001 and December 20, 2001 (lien date). Taxes collected within the current fiscal year or within 60 days after year-end on the 2001 tax digest are reported as revenue in fiscal year 2002. The Newton County Tax Commissioner bills and collects the property taxes for the School District, withholds 2.5% oftaxes collected as a fee for tax collection and remits the balance oftaxes collected to the School District. Property tax revenues during the fiscal year ended June 30, 2002 for maintenance and operations amounted to $25,026,888.96 and for school bonds amounted to $1,548,494.35.

Tax millage rates levied for the 2001 tax year (calendar year) for the Newton County Board of Education were as follows (a mill equals $1 per thousand dollars of assessed value):

School Operations School Bonds

17.21 mills 1.00 mills

~mills

SALES TAXES

Special Purpose Local Option Sales Tax revenue during the year amounted to $7,286,346.36 and is to be used for capital outlay for educational purposes or debt service. This sales tax was authorized by local referendum and the sales tax must be re-authorized at least every five years.

INVENTORIES

FOOD INVENTORIES Inventories of donated food commodities used in the preparation of meals are reported on the Combined Balance Sheet at their Federally assigned value. Purchased foods inventories are reported on the Combined Balance Sheet at cost (first-in, first-out). Donated food commodities are recorded as revenues and expenditures at the time commodity items are received. Purchased foods inventories are recorded as expenditures at the time ofpurchase. The inventories reported on the balance sheet for donated food commodities and for purchased foods are equally offset by reservations of fund balance which indicates that these amounts do not constitute "available spendable resources" even though they are a component of net current assets.

- 12 -

NEWTON COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO TIIE GENERAL-PURPOSE FINANCIAL STATEMENTS

JUNE 30. 2002

Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
COMPENSATED ABSENCES
Compensated absences represent obligations of the School District relating to employees' rights to receive compensation for future absences based upon service already rendered. This obligation relates only to vesting accumulating leave in which payment is probable and can be reasonably estimated. No liability has been recorded in the individual funds for the current portion of this obligation as this amount is deemed immaterial to the general-purpose financial statements.
GENERAL OBLIGATION BONDS
The School District issues general obligation bonds to provide funds for the acquisition and construction ofmajor capital facilities. Bond premiums and discounts, as well as issuance costs, are recognized in the financial statements during the year bonds are issued. In addition, general obligation bonds have been issued to refund existing general obligation bonds. General obligation bonds are direct obligations and pledge the full faith and credit ofthe government. The outstanding amount of these bonds is recorded in the General Long-Term Debt Account Group.
INTERFUND TRANSACTION
The School District has the following type of interfund transaction:
Reimbursements ofexpenditures initially made from a fund that are properly applicable to another fund are recorded as expenditures in the reimbursing fund and as reductions of expenditures in the fund that is reimbursed.
MEMORANDUM ONLY -TOTAL COLUMNS
Total columns on the general-purpose financial statements are captioned "Memorandum Only" to indicate that they are presented only to facilitate financial analysis. Data in these columns do not present financial position or results ofoperations in conformity with generally accepted accounting principles. Neither are such data comparable to a consolidation. Interfund eliminations have not been made in the aggregation of this data.
Note 2: DEPOSITS AND INVESTMENTS
COLLATERALIZATION OF DEPOSITS Official Code of Georgia Annotated (OCGA) Section 45,.8-12 provides that there shall not be on deposit at any time in any depository for a time longer than ten days a sum ofmoney which has not been secured by surety bond, by guarantee ofinsurance, or by collateral. The aggregate ofthe face value of such surety bond and the market value of securities pledged shall be equal to not less than 110 percent ofthe public funds being secured after the deduction ofthe amount ofdeposit insurance. Ifa depository elects the pooled method (OCGA 45-8-13 .1) the aggregate ofthe market value ofthe

- 13 -

NEWTON COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS

JUNE 30. 2002

Note 2: DEPOSITS AND INVESTMENTS
securities pledged to secure a pool ofpublic funds shall be not less than 110 percent ofthe daily pool balance. OCGA Section 45-8-11 (b) provides an officer holding public funds may, in his discretion, waive the requirement for security in the case ofoperating funds placed in demand deposit checking accounts.
Acceptable security for deposits consists of any one of or any combination of the following:
(1) Surety bond signed by a surety company duly qualified and authorized to transact business within the State of Georgia,
(2) Insurance on accounts provided by the Federal Deposit Insurance Corporation,
(3) Bonds, bills, notes, certificates of indebtedness or other direct obligations of the United States or of the State of Georgia,
(4) Bonds, bills, notes, certificates of indebtedness or other obligations of the counties or municipalities of the State of Georgia,
(5) Bonds of any public authority created by the laws ofthe State of Georgia, providing that the statute that created the authority authorized the use of the bonds for this purpose,
(6) Industrial revenue bonds and bonds of development authorities created by the laws ofthe State of Georgia, and
(7) Bonds, bills, notes, certificates of indebtedness, or other obligations of a subsidiary corporation of the United States government, which are fully guaranteed by the United States government both as to principal and interest or debt obligations issued by the Federal Land Bank, the Federal Home Loan Bank, the Federal Intermediate Credit Bank, the Central Bank for Cooperatives, the Farm Credit Banks, the Federal Home Loan Mortgage Association, and the Federal National Mortgage Association.
CATEGORIZATION OF DEPOSITS At June 30, 2002, the bank balances were $16,754,232.50. The amounts ofthe total bank balances are classified into three categories of credit risk:
Category 1 - Cash that is insured (e.g., Federal depository insurance) or collateralized with securities held by the School District or by the School District's agent in the School District's name.
Category 2 - Cash collateralized with securities held by the pledging financial institution's trust department or agent in the School District's name.
Category 3 - Uncollateralized deposits. (This includes any bank balance that is collateralized with securities held by the pledging financial institution, or by its trust department or agent but not in the School District's name.)
- 14 -

NEWTON COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS

JUNE 30, 2002

Note 2: DEPOSITS AND INVESTMENTS

The School District's deposits are classified by risk category at June 30, 2002, as follows:

Risk Category

Bank Balance

1

$ 1,085,902.74

2

15,354,795.31

3

313,534.45

Total

$16,754,232.50

CATEGORIZATION OF INVESTMENTS At June 30, 2002, the carrying value ofthe School District's total investments was $15,506,477.72 which is materially the same as fair value. This investment consisted entirely of funds invested in the Local Government Investment Pool administered by the State ofGeorgia, Office ofTreasury and Fiscal Services which are not required to be categorized since the School District did not own any specific identifiable securities in the pool. The investment policy ofthe State ofGeorgia, Office of Treasury and Fiscal Services for the Local Government Investment Pool (Primary Liquidity Portfolio) does not provide for investment in derivatives or similar investments. A description ofthe Primary Liquidity Portfolio is as follows:

The Primary Liquidity Portfolio consists of Georgia Fund 1, which is a combination local and state government investment pool, and Fund 6. Georgia Fund 1 is a stable net asset value investment pool which follows Standard and Poor's criteria for AAAm rated money market funds. The pool is not registered with the SEC as an investment company but does operate Georgia Fund 1 in a manner consistent with Rule 2a-7 ofthe Investment Company Act of 1940 and is considered to be a Rule 2a7 like pool. The pool's primary objectives are safety of capital, investment income, liquidity and diversification while maintaining principal ($1.00 per share value). Net asset value is calculated weekly to ensure stability. The pool distributes earnings (net of management fees) on a monthly basis and values participant's shares sold and redeemed based on $1.00 per share. Pooled cash and cash equivalents and investments are reported at cost which approximates fair value. The pool does not issue any legally binding guarantees to support the value ofthe shares. Participation in the pool is voluntary and deposits consist of funds from local governments; operating and trust funds of Georgia's state agencies, colleges and universities; and current operating funds of the State of Georgia's General Fund.

Investments in Georgia Fund 1 and Fund 6 are directed toward short-term instruments such as U. S. Treasury obligations, securities issued or guaranteed as .to principal and interest by the U. S. Government or any of its agencies or instrumentalities, banker's acceptances and repurchase agreements. The weighted average maturity of Georgia Fund 1 may not exceed 60 days. The weighted average maturity for Georgia Fund 1 on June 30, 2002, was 0.12 years. The average investment duratipn for Fund 6 on June 30, 2002, was 0.75 years.

- 15 -

------- ------------- ----

NEWTON COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS

JUNE 30, 2002

Note 3: NON-MONETARY TRANSACTIONS

The School District receives food commodities from the United States Department of Agriculture (USDA) for school breakfast and lunch programs. These commodities are recorded at their Federally assigned value. See Note 1 - Inventories

Note 4: RISK MANAGEMENT

The School District is exposed to various risks of loss related to torts; theft of, damage to, and destruction of assets; errors or omissions; job related illness or injuries to employees; acts of God; unemployment compensation and employee dental and optical expenses.

The School District has obtained commercial insurance for risk ofloss associated with torts, assets, errors or omissions and acts ofGod. The School District has neither significantly reduced coverage for these risks nor incurred losses (settlements) which exceeded the School District's insurance coverage in any of the past three years.

The School District has established a limited risk management program for Dental/Optical coverage of its employees. The School District accounts for claims within the General Fund. In connection with this program a self-insurance reserve has been established within the General Fund by the School District. Estimated claims are budgeted by management based on known claims and prior expenence.

Changes in the Dental/Optical claims liability during the last two fiscal years are as follows:

2001 2002

Beginning of Year Liability

Claims and Changes in Estimates

Claims Paid

EndofYear Liability

$

0.00 $ 198,450.96 $ 198,450.96 $

0.00

$

0.00 $ 211,272.83 $ 211,272.83 $

0.00

The School District participates in the Georgia School Boards Association Risk and Insurance Management System, a public entity risk pool organized on July 1, 1994, to develop and administer a plan to reduce risk of loss on account of general liability, motor vehicle liability, or property damage, including safety engineering and other loss prevention and control techniques, and to administer one or more groups of self-insurance funds, including the processing and defense of claims brought against members of the system. The School District pays an annual premium to the system for its general insurance coverage. Additional coverage is provided through agreements by the system with other companies according to their spectalty for property, boiler and machinery (including coverage for flood and earthquake), general liability (including coverage for sexual harassment, molestation and abuse) and automobile risks. Payment of excess insurance for the system varies by line of coverage.

- 16 -

NEWTON COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS

JUNE 30. 2002

Note 4: RISK MANAGEMENT

The School District has established a limited risk management program for workers' compensation claims. In connection with this program, a self-insurance reserve has been established within the General Fund by the School District. The School District accounts for claims within the General Fund with expenditure and liability being reported when it is probable that a loss has occurred, and the amount of that loss can be reasonably estimated. An excess coverage insurance policy covers individual claims in excess of $250,000.00 loss per occurrence, up to the statutory limit.

Changes in the workers' compensation claims liability during the last two fiscal years are as follows:

2001 2002

Beginning of Year L1abihty

Claims and Changesm Estimates

$

o.oo $ 163,705.90 $

$

0.00 $ 235,731.70 $

Claims Paid

End of Year Liability

163,705.90 $

0.00

235,731.70 $

0.00

The School District is self-insured with regard to unemployment compensation claims. The School District accounts for claims within the General Fund with expenditure and liability being reported when it is probable that a loss has occurred, and the amount ofthat loss can be reasonably estimated.

Changes in the unemployment compensation claims liability during the last two fiscal years are as follows:

2001 2002

Beginning of Year Liability

Claims and Changes in Estimates

Claims Paid

EndofYear Liability

$

0.00 $

2.022.00 $

2,022.00 $

0.00

$

0.00 $

0.00 $

0.00 $

0.00

The School District has purchased surety bonds to provide additional insurance coverage as follows:

Position Covered

Amount

Superintendent All Other Employees

$ 50,000.00 $ 50,000.00

Note 5: GENERAL LONG-TERM DEBT

CAPITAL LEASES The Newton County Board of Education has entered into various lease agreements as lessee for buses. These lease agreements qualify as capital leases for accounting purposes and, therefore, have been recorded at the present value of the future minimum lease payments as of the date of their inception.

- 17 -

NEWTON COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS

JUNE 30, 2002

Note 5: GENERAL LONG-TERM DEBT

GENERAL OBLIGATION DEBT 0UTSTANDING General Obligation Bonds currently outstanding are as follows:

Purpose

Interest Rates

Amount

General Government --Series 1992 General Government - Series 1996 General Government - Refunding - Series 1997 General Government - Series 1999

5:85% - 6.30% 4.80% - 6.00% 3.60% - 5.30% 4.70%- 5.50%

$ 1,720,000.00 20,475,000.00 7,080,000.00 24,270,000.00

$53,545,000.00

The changes in General Long-Term Debt during the fiscal year ended June 30, 2002, were as follows:

Balance July l, 2001
Additions Capital Leases Annual Leave Earned and Utilized (Net)
Deductions Debt Retired
Balance June 30, 2002

Capital Leases

Compensated Absences

General Obhgat1on
Bonds

Total

s

s 0.00

169,101.00 $59,180,000.00 $59,349,101.00

1,040,631.00

18,335.00

1,040,631.00 18,335.00

346,944.65

5,635,000.0Q 5,981,944.65

s 623 686 35 s 187 436 OQ S~J ~~5 000 QQ $54 426 122 35

At June 30, 2002, payments due by fiscal year which includes principal and interest for these items are as follows:

- 18 -

NEWTON COUNTY BOARD O' F EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS

JUNE 30. 2002

Note 5: GENERAL LONG-TERM DEBT

Fiscal Year Ended June 30

Capital Leases

General Obligation
Bonds

Total Debt

2003 2004 2005 2006 2007 2008 - 2012 2013 - 2017

$ 370,064.58 $ 9,657,226.26 $10,027,290.84 366,673.56 9,797,266.26 10,163,939.82 9,847,241.26 9,847,241.26 9,855,586.26 9,855,586.26 3,061,173.76 3,061,173.76 15,221,383.80 15,221,383.80 12.203.432.52 12.203.432.52

Total Principal and Interest $ 736,738.14 $69,643.310.12 $70.380.048.26

Deduct: Imputed Interest

43.051.79

Net Present Value of Future
Minimum Lease Payments $ ~93.686.35

Note 6: PRIOR YEAR DEFEASEMENT OF DEBT

In fiscal year 1997, the School District defeased certain general obligation bonds by placing the proceeds ofnew bonds in an irrevocable trust to provide for all future debt service payments on the old bonds. Accordingly, the trust account assets and the liability for the defeased bonds are not included in the School District's general-purpose financial statements. At June 30, 2002, $6,725,000.00 of bonds are outstanding and are considered defeased.

Note 7: ON-BEHALF PAYMENTS

The School District has recognized revenues and expenditures in the amount of $1,097,490.18 for health insurance and retirement contributions paid on the School District's behalfby the following State Agencies.

Georgia Department of Education Paid to the Georgia Department of Community Health For Health Insurance of Non-Certified Personnel In the amount of $988,255.18

Office of Treasury and Fiscal Services Paid to the Public School Employees Retirement System For Public School Employees Retirement (PSERS) Employer's Cost In the amount of $109,235.00

- 19 -

NEWTON COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS

JUNE 30. 2002

Note 8: SIGNIFICANT COMMITMENTS

The following is an analysis ofsignificant outstanding construction or renovation contracts executed by the School District as of June 30, 2002, together with funding available:

Project

Unearned Executed Contracts

Funding Available From State

GSFIC SA0lS-707-26 GSFIC SA0lS-707-27 New Administration Building Newton County High School Modifications and
Renovations Site Modification to Ficquett Elementary School

$ 798,132.50 812,738.00 773,648.00

$ 912,121.00 674,651.00

30,496.16 452.000.00

$2,867,014.66 $1,586,772.00

The amounts described in this note are not reflected in the general-purpose financial statements.

Note 9: CONTINGENT LIABILITIES

Amounts received or receivable principally from the Federal government are subject to audit and review by grantor agencies. This could result in requests for reimbursement to the grantor agency for any expenditures which are disallowed under grant terms. The School District believes that such disallowances, if any, will be immaterial to its overall financial position.

The School District is a defendant in various legal proceedings pertaining to matters incidental to the performance ofroutine School District operations. The ultimate disposition ofthese proceedings is not presently determinable, but is not believed to be material to the general-purpose financial statements.

The School District is also a defendant in a legal proceeding pertaining to sexual harassment. The ultimate disposition ofthis proceeding is not presently determinable, but is believed to be material to the general-purpose financial statements.

Note 10: ACCUMULATED EMPLOYEES' LEAVE

The School District's professional personnel earn one and one quarter days of sick and personal leave each month with a maximum accumulation of one hundred and twenty days. Sick and personal leave vests with the employee and unused accumulated sick and personal leave, up to the maximum accumulation, is paid only upon retirement at a maximum rate of $45.00 per day if the employee is eligible under the Teachers' Retirement System ofGeorgia and has been employed by the School District for at least five years.

-20-

NEWTON COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS

JUNE 30, 2002

Note 10: ACCUMULATED EMPLOYEES' LEAVE

The School District's administrative staff and certain other full-time employees earn one day of vacation leave for each twenty-three days worked. Vacation leave may be accumulated to a maximum often days and an amount based on accumulated leave, up to the maximum accumulation, is paid to employees at their current rate of pay upon retirement. See Note 1 - Compensated Absences

Note 11: RETIREMENT PLANS

TEACHERS RETIREMENT SYSTEM OF GEORGIA (TRS)

TRS PLAN DESCRIPTION Substantially all teachers, administrative and clerical personnel employed by local school districts are covered by the Teachers Retirement System ofGeorgia (TRS), which is a cost-sharing multiple employer defined benefit pension plan. TRS provides service retirement, disability retirement and survivors benefits for its members in accordance with State statute. The Teachers Retirement System of Georgia issues a separate stand alone financial audit report and a copy can be obtained from the Georgia Department of Audits and Accounts.

TRS CONTRIBUTIONS REQUIRED AND MADE Employees ofthe School District who are covered by TRS are required by State statute to contribute 5% of their gross earnings to TRS. The School District makes monthly employer contributions to TRS at rates adopted by the TRS Board of Trustees in accordance with State statute and as advised by their independent actuary. The required employer contribution rate is 9.24% and employer contributions for the current fiscal year and the preceding two fiscal years are as follows:

Fiscal Year

Percentage Contributed

Required Contribution

2002 2001 2000

100% 100% 100%

$ 4,689,986.57 $ 4,982,151.23 $4,477,732.69

- 21 -

NEWTON COUNTY BOARD OFEDUCATION .-COMBINING BALANCE SHEET SPECIAL REVENUE FUND
JUNE 30, 2002

ASSETS
Cash and Cash Equivalents
Accounts Receivable
Inventories Food Donated Commodities Purchased Food

SCHOOL FOOD
SERVICES FUND

LOTTERY PROGRAMS

$ 1,149,383.43 $

216,030.51

31,997.56

77,967.98 341209.39

Total Assets
LIABILITIES AND FUND EQUITY
LIABILITIES
Cash Overdraft Accounts Payable Salaries Payable Expired Grant Balances Payable
Total Liabilities
FUND EQUITY
Fund Balances Reserved For ,Inventories Food Donated Commodities Purchased Food Unreserved Undesignated
Total Fund Equity
Total Liabilities and Fund Equity

$ 1,261 1560.80 $ =====2..,4_8_p_28-===01...,

$

73,414.41 $

69,198.73

204,076.46

173,440.58

51388.76

$

277A90.87 $

2481028.07

$

77,967.98

34,209.39

8711892.56 $

0.00

$

984.069.93 $

0.00

$ 11261 1560.80 $ ===2=4=8"1=0=28=..0...1_

See notes to the general-purpose financial statements.
- 22 -

EXHIBIT"E"

FEDERAL PROGRAMS

TOTALS JUNE 30, 2002 JUNE 30, 2001

$ 1,365,413.94 $ 1,053,964.23

$

493,240.06

525,237.62

523,158.36

77,967.98 34,209.39

82,401.37 22,484.68

$

493,240.06 $ 2,002,828.93 $ 1,682,008.64

$

55,174.52 $

55,174.52 $

78,148.14

124,309.52

266,922.66

272,850.66

297,015.04

674,532.08

623,743.52

16,740.98

22,129.74

$

493,240.06 $ 1,018,759.00 $

974,742.32

$
$ _ _ ____,;o=.oo;;;.;a... $ _ _ _ _0__._00-"-- $

77,967.98 $ 34,209.39
a11 1a92.56
984,069.93 $

82,401.37 22,484.68
so2,380.21
707,266.32

$

493,240.06 $ 2,002,828.93 $ 1,682,008.64

-23-

- - - - - - - - - - - - - - - - - - - - - - - --- --- - -- - - -
NEWTON COUNTY BOARD OF EDUCATION COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
SPECIAL REVENUE FUND YEAR ENDED JUNE 30, 2002

REVENUES
State Funds Federal Funds Other Funds
Total Revenues
EXPENDITURES
Current Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Administration Student Transportation Services Central Support Services Other Support Services Food Services Operation
Capital Outlay
Total Expenditures
Excess of Revenues over (under) Expenditures
FUND BALANCE JULY 1
Food Inventory - Net Change in Period Donated Commodities Purchased Food

SCHOOL FOOD
SERVICES FUND

LOTTERY PROGRAMS

$

305,754.'00 $ 1,800,913.62

2,590,117.46

2,043,852.35

$ 4,939,723.81 $ 1,800,913.62

$ 1,621,181.34
151,611.24 25,569.15

$ 4,670,211.52

2,284.35 267.54

$ 4,670,211.52 $ 1,800,913.62

$

269,512.29 $

0.00

707,266.32

0.00

-4,433.39 11 724.71

FUND BALANCE JUNE 30

$

984,069.93 $===_0_._00.....

See notes to the general-purpose financial statements. -24-

EXHIBIT"F"

FEDERAL PROGRAMS

TOTALS

YEAR ENDED

JUNE 301 2002

JUNE 30, 2001

$ 2,106,667.62 $ 2,053,549.83

$ 3,411,340.10

6,001,457.56

5,448,378.13

2,043,852.35

1,946,330.97

$ 3,411,340.10 $ 10,151,977.53 $ 9,448,258.93

$ 2,438,935.22 $ 4,060,116.56 $ 4,038,560.96

516,673.89 337,655.29
13,349.86 14,447.52 4,571.86
85,706.46

668,285.13 363,224.44
13,349.86 14,447.52 6,856.21
267.54 85,706.46 4,670,211.52

529,449.09 199,056.04 18,547.02 23,614.15
4,964.81 1,461.79 79,666.07 4,080,432.30 26,368.41

$ 3,411,340.10 $ 9,882,465.24 $ 9,002,120.64

$

0.00 $

269,512.29 $

446,138.29

0.00

707,266.32

261,109.99

-4,433.39 11 724.71

5,646.98 -5,628.94

$

0.00 $

984,069.93 $ ==7=0=7=,2=66=.3=2=

- 25-

NEWTON COUNTY BOARD OF EDUCATION COMBINING BALANCE SHEET CAPITAL PROJECTS FUND
JUNE 30, 2002

ASSETS Cash and Cash Equivalents Investments Accounts Receivable
Total Assets
LIABILITIES AND FUND EQUITY LIABILITIES
Cash Overdraft Accounts Payable Contracts Payable Retainages Payable
Total Liabilities FUND EQUITY
Fund Balances Reserved For Purposes of Bond Issue For State Capital Outlay Projects Unreserved Undesignated Total Fund Equity
Total Liabilities and Fund Equity

REGULAR

BOND PROCEEDS

$

813,547.37 $ 2,435,010.39

1,340,598.86

$ 2,154,146.23 $ 2i43s,010.3s

$

$

235,138.00

145,848.00

72,794.68 80,601.00 37,922.00

$

380,986.00 $

191,317.68

$ 2,243,692.71

$ 1,n3,160.23

0.00

$ 1,nJ,160.23 $ 2,243,692.71

$

2i43s,010.3s

See notes to the general-purpose financial statements.
- 26-

EXHIBIT"G"

GEORGIA STATE FINANCING AND
INVESTMENT COMMISSION

LOTTERY PROJECT

TOTALS

JUNE 30, 2002

JUNE 30, 2001

$ 4,098,561.96 $

6,836.00 $ 7,353,955.72 $ 1,827,962.90

1,340,598.86

13,551,898.47

2.458,319 40

$ - 4,098,561.96 $

6,836.00 $ 8,694,554 58 $ 17,838,180.77

$

306,001.00 $

108,533.00

$

414,534 00 $

$ 3,819.00
3,819.00 $

$ 72,794.68 625,559.00 292,303.00
990,656.68 $

2,026,055.43 346,340.32 882,055.96
1,042,371.00
4,296,822.71

$ 3,684,027.96 $ 0.00
$ 3,684,027.96 $

$ 3,017.00
0.00
3,017.00 $

2,243,692.71 $ 10,345,017.63

3,687,044.96

338,206.21

1,773,160.23

2,858,134.22

7,703,897.90 $ 13,541,358 06

$ 4,098,561.96 $

6,836.00 $ 8,694,554.58 $ 17,838,180.77

-27-

NEWTON COUNTY BOARD OF EDUCATION COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
CAPITAL PROJECTS FUND YEAR ENDED JUNE 30, 2002

REVENUES State Funds Other Funds Total Revenues
EXPENDITURES
Capital Outlay Land and Land Improvements Building and Building Improvements Equipment Total Expenditures
Excess of Revenues over (under) Expenditures OTHER FINANCING SOURCES (USES)
Operating Transfers In Operating Transfers Out
Total Other Financing Sources (Uses) Excess of Revenues and Other Financing Sources
over (under) Expenditures and Other Financing Uses FUND BALANCE JULY 1
FUND BALANCE JUNE 30

REGULAR

BOND PROCEEDS

$

786,248.91 $

287,082.92

$

786,248.91 $

287,082.92

$

5,048.28

$ 1,871,222.90

2,374,546.98

511,186.50

$ 1,871,222.90 $ 2,890,781.76

$ -1,084,973.99 $ -2,603,698.84

$ 7,022,636.93 -12,520,263.01
$ -5,497,626.08

$ -1,084,973.99 $ -8, 101,324.92

2,858,134.22

10,345,017.63

$ 1,773,160.23 $ 2,243,692.71

See notes to the general-purpose financial statements. -28-

EXHIBIT"H"

GEORGIA STATE FINANCING AND
INVESTMENT COMMISSION

LOTTERY PROJECT

TOTALS

YEAR ENDED

JUNE 301 2002

JUNE 30, 2001

$

0.00 $

112,387.50 $

112,387.50 $ 2,660,901.90

1,073,331.83

1,138,906 45

$

0.00 $

112,387.50 $ 1,185,719.33 $ 3,799,808.35

$ 1,236,301.51 $
$ 1,236,301.51 $ $ -1,236,301.51 $

$ 962,255.22 62,618.10

5,048.28 $ 6,444,326.61
573,804.60

592.47 16,920,184.74
829,736.91

1,024,873 32 $ 7,023,179.49 $ 17,750,514.12

-912,485 82 $ -5,837,460.16 $ -13,950,705.77

$ 4,920,329.47 $ 4,040,737.45 $ 15,983,703.85 $ 5,237,930.02

-3,463,440.84

-15,983, 703.85

-2,949,599.02

$ 4,920,329.47 $

577,296.61 $

0.00 $ 2,288,331.00

$ 3,684,027.96 $ 0.00

-335, 189.21 $ -5,837,460.16 $ -11,662,374.77

338,206.21

13,541,358.06

25,203,732.83

$

3,017.00 $ 7,703,897.90 $ 13,541,358.06

-29-

NEWTON COUNTY BOARD OF EDUCATION COMBINING BALANCE SHEET DEBT SERVICE FUND JUNE 30. 2002

EXHIBIT"!"

ASSETS Cash and Cash Equivalents Investments Accounts Receivable

PROPERTY TAXES FOR BOND DEBT

SPECIAL PURPOSE LOCAL OPTION SALES TAX

TOTALS

JUNE 30, 2002

JUNE 30, 2001

$

952,96545

$

952,96545 $ 1,390,694.11

$ 7,237,487 71

7,237,487 71

6,481,695.03

190,340.67

1,259,233.97

1,449,574 64

1,425,641.72

Total Assets

$

1:143130612 $ 8,496,721 68 $ 9,640,027 80 $ 91298,030 86

FUND EQUITY
Fund Balances Reserved For Debt Service Unreserved Undes1gnated

$

1,143,306.12 $ 8,496,721.68 $ 9,640,027 80 $ 9,298,030.86

000

0.00

0.00

0 00

Total Fund Equity

$

111431306.12 $ si4es1121.ss s 916401027 80 $

See notes to the general-purpose financ:aal statements

-30-

NEWTON COUNTY BOARD OF EDUCATION COMBINING STATEMENT OF REVENUES. EXPENDITURES AND CHANGES IN FUND BALANCES
DEBT SERVICE FUND YEAR ENDED JUNE 30. 2002

EXHIBIT"J"

REVENUES
Taxes Other Funds
Total Revenues
EXPENDITURES
Debt Service Pnncrpal Interest Paying Agent Fees
Total Expenditures
Excess of Revenues over (under) Expenditures
OTHER FINANCING SOURCES (!.!SES}
Operating Transfers In Operating Transfers Out
Total Other Financing Sources (Uses)
Excess of Revenues and Other Financing Sources over (under) Expenditures and Other Finanang Uses
FUND BALANCE JULY 1

PROPERTY TAXES FOR BOND DEBT

SPECIAL PURPOSE LOCAL OPTION SALES TAX

TOTALS

YEAR ENDED

JUNE 301 2002

JUNE 30, 2001

$ 1,615,13947 $ 35?86 68
s s 1,650,926.15

s 7,286,346.36
97,617.95
s 7,383,964.31

s 8,901,485 83
133 404 63
s 9,034,890 46

8,861,680.10 273,862 41
9,135,542 51

s s 1,405,000 00
1,686,474 10
12,219.42

s 4,230,000 00
1,359,200.00

s s 3,103,693.52 $ 5,589,200 00

s s -1,452?67 37

s 1?94?64,31

s 5,635,000.00
3,045,674 10 12,219 42
s 816921893 52
341,996 94 $

965,000 00 3,566,358.76
9 310 39
4,540,669 15
4,594,873.36

s 1,000,000.00

s s 1,000,000 00

1,000,000.00

s -1,000,000.00

-1,000,000 00

-1,000,000 00

s $ 1,000,000 00

-1,000,000.00 $

000 s

0 00

s s $ -452,767.37

794,764.31

s 341,996.94

4,594,873.36

1,596,073.49

7,701,957.37

9,298,030.86

4,703,157 50

FUND BALANCE JUNE 30

$ U43130612 S 8A96,721.68 $ 91640,027 80 $ 9,2981030 86

See notes to the general-purpose financial statements

- 31 -

NEWTON COUNTY BOARD OF EDUCATION
COMBINII\IG!BALANCE SHEET
FIDUCIARY FUND TYPE-- EXPENDABLE TRUST FUNDS
' -JUNE'3b;2002

EXHIBIT "K"

ASSETS Cash and Cash Equivalents
FUND EQUITY Fund Balances
Unreserved Undesignated

PORTER FUND

EMPLOYEE RECOGNITION
FUND

TOTALS

JUNE 30, 2002

JUNE 30, 2001

$

875.95 $

1,591.16 $

2 467.11 $ ======5=,3=7=2=.6=0=

$ - 875.95 ~ ,$

1,591.16 $

2 467 .11 $ ======5,=37=2=.6=0=

See notes to the general-purpose financial statements.

NEWTON COUNTY BOARD OF EDUCATION

EXHIBIT "L

COMBINING STATEMENT OF REVENUES. EXPENDITURES AND CHANGES IN FUND BALANCES

FIDUCIARY FUND TYPE - EXPENDABLE TRUST FUNDS

YEAR ENDED JUNE 30. 2002

REVENUES
Other Funds
EXPENDITURES
Current Support Services General Adm1nrstrabon

PORTER FUND

EMPLOYEE RECOGNmON
FUND

TOTALS YEAR ENDED JUNE 30, 2002 JUNE 30, 2001

$

0.00 $

200.00 $

200.00 $

5 154.57

$

71248 $

2,393 01 $

3,10549 $

142876

Excess of Revenues over (under) Expenditures $ FUND BALANCE JULY 1

-712.48 $ 1,588 43

-2, 193.01 $ 3 78417

-2,905.49 $ 5,372.60

3,725.81 1 646.79

FUND BALANCE JUNE 30

$

875 95 $

1,59116 $

2 467 11 $ ===5=3=7=2.=60=-

See notes to the general-purpose financial statements.

- 33-

NEWTON COUNTY BOARD OF EDUCATION SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
YEAR ENDED JUNE 30. 2002

SCHEDULE "1"

FUNDING AGENCY PROGRAM/GRANT
Agnculture, U. S Department of Child Nutnllon Cluster Pass-Through From Georgia Department of Education Food and Nutnt1on Program Food Services School Breakfast Program Nabonal School Lunch Program
Total Child Nutntion Cluster
Other Programs Pass-Through From Georgia Department of Educabon Food and Nutrition Program Food Distnbubon Program (1)
Total U S. Department of Agnculture
Education, U S. Department of Speaal Educabon Cluster Pass-Through From Georgia Department of Education lnd1vlduals wrth Disab1hlles Education Act Part B - Special Educabon Flow Through Capacity Building Improvement Preschool
Total Special Education Cluster
Other Programs Pass-Through From Georgra Department of Education Elementary and Secondary Education Ad TIUel Grants to Local Educational Agencies Title II Eisenhower Professional Development Title Ill Techriology Literacy Challenge Fund Grants Title VI lnnovabVe Education Program Strategies Class Size Reduction Goals 2000 State and Local Educabon Systemic Improvement Grants Safe and Drug-Free Schools and Communities Vocational Educabon - Basic Grants to States High School Program Basic Grant
Total U.S. Department of Education

CFDA NUMBER

PASSTHROUGH
ENTITY ID
NUMBER

FEDERAL REVENUE IN PERIOD

EXPENDITURES IN PERIOD

. 10.553 . 10 555

NIA $ 523,456.41

(2)

NIA

1,803,33712 $ 4,406,887.59 (3)

$ 2,326,793.53 $

4,406,887.59

10.550

NIA

263,323.93

263,323 93

$ 2,590,117 46 $ 4,670,211.52

84.027 84.173 84.173

NIA

$ 1,228,622.14 $

1,228,622 14

NIA

19,632.08

19,632.08

NIA

90,660.20

90,660.20

$ 1,338,914 42 $

1,338,914.42

84.010 84.281 84.318 84.298 84.340
84276 84.186
84.048

NIA

1,409,024.48

1,409,024.48

NIA

60,429.03

60,429.03

NIA

125,000.00

125,000.00

NIA

72,704.81

72,704 81

NIA

234,418.88

234,418.88

NIA

3,451.81

3,451.81

NIA

27,054.95

27,054.95

NIA

140,341 72

140,341.72

$ 3,411,340.10 $ 3,411,340.10

Total Federal Financial Assistance

$ 610011457.56 $ 810811551 62

NIA = Not Available

-34-

NEWTON COUNTY BOARD OF EDUCATION SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
YEAR ENDED JUNE 30. 2002

SCHEDULE "1"

Notes to the Schedule of Expenditures of Federal Awards
(1) The amounts shown for the Food D1stnbut1on Program represents the Federally assigned value of nonmonetary assistance for donated commodities received and/or consumed by the system dunng the current fiscal year
(2) Expenditures for the School Breakfast Program were not maintained separately and are included Jn the 2002 National School Lunch Program
(3) Expenditures for this program include State, and/or Other Funds Expenditures are not maintained by fund source
MaJor Programs are Identified by an asterisk (*) rn front of the CFDA number.
The School D1strid did not provide Federal Assistance to any Subrecip1ent
The accompanying schedule of expenditures of Federal awards includes the Federal grant acltvlty of the Newton County Board of Education and 1s presented on the modified accrual basis of accounting which 1s the basis of accounting used rn the presentation of the general-purpose financial statements.

See notes to the general-purpose financial statements.

-35-

--------------------- -- - ---- - - ----- -----------
NEWTON COUNTY BOARD OF EDUCATION
SCHEDULE OF STATE REVENUE YEAR ENDED JUNE 30 2002

SCHEDULE "2"

AGENCY/FUNDING

GOVERNMENTAL FUND TYPES

SPECIAL

CAPITAL

GENERAL

REVENUE

PROJECTS

FUND

FUND

FUND

TOTAL

GRANTS Community Affairs, Georgia Department of Local Assistance Grants

$

42,983 71

$

42,983 71

Education, Georgia Department of Quality Basic Educabon Direct Instructional Cost Kindergarten Program Kindergarten Program - Early lntervenbon Program Pnmary Grades (1-3) Program Pnmary Grades - Early lntervenbon (1-3) Program Upper Elementary Grades (4-5) Program Upper Elementary Grades (4-5) Program Early lntervenbon Middle Grades (6-8) Program Middle School (6-8) Program High School General Education (9-12) Program Vocabonal Laboratory (9-12) Program Students with D1sabtlibes Category I Gifted Student - Category VI Remedial Education Program Altematrve Education Program English Speakers of Other Languages (ESOL) Media Center Program 20 Days Add11Jonal Instruction Staff and Professional Development Indirect Cost Categorical Grants Pupil Transportabon Regular Bus Replacement Nursing Services Principal Supplements VocaborialSupeMSOrs Educabon Equalizallon Funding Grant Food SeMces VocabonalEducatlon Other State Programs Apprenticeship Program Health Insurance K-3 Statewide Reading Program Mentor Teachers Post Secondary Opbons - Spring Preschool Handicapped Program 4-8 Statewide Allerschool Program Lottery Programs Ass1s1Jve Technology Computers In the Classroom Exceptional Growth-Capital Outlay

2,664,874 00 750,520 00
7,057,420 00 807,428 00
3,647,598 00 639,426 00 58,243 00
5,791,522 00 4,635,681 00 1,011,200 00
6,545,175 00 1,373,972 00
114,854.00 421,348 00 161,604 00 1,081,418 00 311,768 00 216,382 00 6,608,569 00

1,420,781.00 388,691.00 241,786 00 51,689 00 44,924 00
2,532,452 00 $
720,738 11

305,754 00

85,000 00 988,255.18 141,412 73
21,573 00 198 00
159,998 73 101,287 BO

19,548 56 266,300.00
$ 112,387.50

2,664,874 00 750,520 00
7,057,420 00 807,426 00
3,647,598 00 639,426 00 58,243 00
5,791,522 00 4,635,681.00 1,011,200.00
6,545,175 00 1,373,972 00
114,854 00 421,348 00 161,604 00 1,081,418 00 311,768 00 216,382 00 6,608,569 00
1,420,761 00 366,691 00 241,78600 51,689 00 44,924 00
2,532,452 00 305,754.00 720,738 11
85,000 00 988,25518 141,412 73
21,573 00 198 00
159,998 73 101,267 BO
19,548 56 286,300 00 112,387 50

Office of School Readiness Pre-Kindergarten Program

1,495,085.06

1,495,065 06

Office of Treasury and FISCal Services Public School Employees Rebrement

109.235 00

109.235 00

so $

1921.1es 2B $ 211oe1ee1 e2 $ 112,387 50 $ 531146,820 38

See notes to the general-purpose flriancial statements

-38-

NEWTON COUNTY BOARD OF EDUCATION SCHEDULE OF APPROVED LOCAL OPTION SALES TAX PROJECTS
YEAR ENDED JUNE 30, 2002

SCHEDULE "3"

PROJECT

ORIGINAL ESTIMATED
COST(1)

CURRENT ESTIMATED COSTS (2)

AMOUNT EXPENDED IN CURRENT
YEAR (3)

AMOUNT EXPENDED
IN PRIOR YEARS (3)

PROJECT STATUS

To acxiuIre, construct and equip one

new elementary school and one new

middle school, acquire school buses

presenUy leased by rt and instructlonal

and adminIstratrve technology

improvements for eXtstmg schools, add

to, renovate, repair, improve and equip

exIstmg school buildings and other

buildings and facilities useful or

desirable in connection therewith and

acxiuIre any necessary property therefor,

both real and personal, all at a maximum

cost of $39,000,000.00

$ 39,000,000.00 $ 39,000,000 00 $ 6,511,156.59 $ 25,486,634.07

Ongoing

To retire a portion of the Senes 1992 Bonds, the Series 1996 Bonds and the Senes 1997 Bonds by paying or making provIsIon for the payment of the pnncipal of and interest on the Newton Bonds coming due on August 1, 2000 through February 1, 2005 in the maXtmum amount of $5,000,000.00

510001000.00

5,000,000.00

1,000,000.00

1,000,000.00 Ongoing

$ 44,000,000.00 $ 44,000,000.00 $ 7,511,156.59 $ 26,486,634 07

(1) The School District's original cost estimate as spec:rfied in the resolution calling for the imposition of the Local Option Sales Tax
(2) The School Distnct's current estimate of total cost for the projects. Includes all cost from proJect inceptron to completion.
(3) The voters of Newton County approved the imposition of a 1% sales tax to fund the abOve projects and retrre associated debt. Amounts expended for these projects may Include sales tax proceeds, state, local property taxes and/or other funds over the life of the projects.

See notes to the general-purpose financial statements.

- 37-

- - - - - - - - - - - - - - - -- -

NEWTON COUNTY BOARD OF EDUCATION GENERAL FUND- QUALITY BASIC EDUCATION PROGRAM {QBE)
ALLOTMENTS AND EXPENDITURES - BY PROGRAM YEAR ENDED JUNE 30, 2002

SCHEDULE "4"

DESCRIPTION

ALLOTMENTS FROM GEORGIA DEPARTMENT OF EDUCATION (1)

ELIGIBLE QBE PROGRAM COSTS

SALARIES

OPERATIONS

TOTAL

Direct Instructional Programs

Kindergarten Program

$

Kindergarten Program-Early Intervention Program

Pnmary Grades (1-3) Program

Pnmary Grades-Early Intervention (1-3) Program

Upper Elementary Grades (4-5) Program

Upper Elementary Grades-Early Intervention (4-5)

Program

Middle Grades (6-8) Program

Middle School (6-8) Program

High School General Education (9-12) Program

Vocational Laboratory (9-12) Program

Students with Dlsab1htles

Category I

Category II

Category Ill

Category IV

CategoryV

Gifted Student - Category VI

Remedial Education Program

Alternative Education Program

English Speakers of Other Languages (ESOL)

3,061,036.00 $ 2,932,310.02 $

862,156.00

605,760.03

8,107,186 00

8,376,297.65

927,529.00

789,059 57

4,174,373.00

3,958,989 88

83,914.10 $ 21,075.29 414,777 42 42,14946 266,130 70

3,016,224 12 626,835.32
8,791,075 07 831,209 03
4,225,120.58

750,331.00 66,906 00
6,652,992.00 5,325,224.00 1,161,612.00 7,518,745.00
1,578,346 00 131,938.00 484,022.00 185,642.00

615,524.28 152,233 69 6,994,750.56 5,837,229.53 1,182,042.72
381,290.37 1,937,030.52 5,592,925.91
205,353.61 37,437.92 1,358,227.69 183,867.02 422,046.76 224,866.94

35,124 56 4,347.16 622,089 21 445,940.04 140,929 92
31,912 72 66,712 58 158,807 13
751.29
43,863.11 6,161.93 22,205.57 10,109 60

650,648.84 156,580 85 7,616,839 77 6,283,169 57 1,322,972.64
413,203 09 2,003,743 10 5,751,733.04
206,104.90 37,437.92
1,402,090.80 190,028.95 444,252.33 234,976.54

TOTAL DIRECT INSTRUCTIONAL PROGRAMS

$

40,988,038.00 $ 41,787,244.67 $ 2,417,001.79 $ 44,204,246.46

Media Center Program Staff and Professional Development

1,242,277.00 248,568.00

1,633,350.32 151,480.36

220,685.72 120,635.03

1,854,036.04 272,115.39

TOTAL QBE FORMULA FUNDS

$ 42,478,883 00 $ 43,572,075.35 $ 2,758,322.54 $ 46,330,397.89

(1) Compnsed of State Funds plus Local Five MIii Share.

See notes to the general-purpose financial statements.

- 38-

NEWTON COUNTY BOARD OF EDUCATION GENERAL FUND - QUALITY BASIC EDUCATION PROGRAM (QBE)
ALLOTMENTS AND EXPENDITURES - BY SITE YEAR ENDED JUNE 30, 2002

SCHEDULE "5"

SITE
Veterans Memonal Middle School Oak Hill Elementary School Newton High School Fairview Elementary School Clements Middle School Cousins Middle School Middle Ridge Elementary School Eastside High School West Newton Elementary School Sharp Leaming Center Indian Creek Middle School East Newton Elementary School Ficquett Elementary School Livingston Elementary School Palmer Stone Elementary School Mansfield Elementary School Heard-Mixon Elementary School Porterdale Elementary School CrossRoads PsychoEd Center Central Office (Alternative Education Program) Other Auxiliary Facility
TOTAL
(1) Comprised of State Funds plus Local Five Mill Share.

ALLOTMENTS FROM GEORGIA DEPARTMENT OF EDUCATION (1)

ELIGIBLE QBE PROGRAM COSTS

$

2,365,018.00 $ 2,412,956.10

1,984,349.00

1,826,031.03

4,975,149.00

5,471,909.62

2,092,086.00

2,134,780.14

2,420,614.00

2,863,601.63

2,361,221.00

2,825,020.31

2,111,821.00

2,112,545.27

3,780,500.00

4,320,091.23

2,069,015.00

2,287,634.66

389,643.00

827,865.45

2,551,159.00

2,866,167.16

1,965,482.00

2,067,542.97

2,125,222.00

2,620,585.48

2,079,600.00

2,044,667.30

2,126,635.00

2,128,408.22

1,351,038.00

1,390,619.39

1,767,468.00

1,802,903.63

1,987,996.00

2,087,037.54

64,322.38

484,022.00

6,374.02

43,182.93

$ 40,988,038.00 $ 44,204,246.46

See notes to the general-purpose financial statements. - 39-

SECTION II COMPLIANCE AND INTERNAL CONTROL REPORTS

W. Ru'iSELL

H1NTON

STATE AUDITOR

(404) 6562174

DEPARTI\1ENT OF AUDITS AND ACCOUNTS
254 Washington Street.SW., Suite 214 Atlanta, Georgia 30334-8400
January 10, 2003

Honorable Sonny Perdue, Governor Members of the General Assembly Members of the State Board of Education
and Superintendent and Members of the Newton County Board of Education
REPORT ON COMPLIANCE AND ON INTERNAL CONTROL OVER FINANCIAL REPORTING BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCEWITHGOVERNMENTAUDITINGSTANDARDS
Ladies and Gentlemen:
We have audited the financial statements of Newton County Board of Education as of and for the year ended June 30, 2002, and have issued our report thereon dated January 10, 2003. This report was qualified for a scope limitation and for various departures from generally accepted accounting principles, as identified in the auditor's report on the general-purpose financial statements. Except as discussed in the following paragraph, we conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States.
We did not observe the taking ofeither the Federal donated commodities inventory or the purchased foods inventory at June 30, 2002, nor could we satisfy ourselves as to the accuracy of the amounts stated as inventories through alternative procedures.
Compliance
As part of obtaining reasonable assurance about whether Newton County Board of Education's financial statements are free of material misstatement, we performed tests of its compliance with certain provisions oflaws, regulations, contracts and grants,.noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective ofour audit, and accordingly, we do not express such an opinion. The results of our tests disclosed no instances ofnoncompliance that are required to be reported under Government Auditing Standards.
2002YB-40
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Internal Control Over Financial Reporting
In planning and performing our audit, we considered Newton County Board of Education's internal control over financial reporting in order to determine our auditing procedures for the purpose of expressing our opinion on the financial statements and not to provide assurance on the internal control over financial reporting. However, we noted a certain matter involving the internal control over financial reporting and its operation that we consider to be a reportable condition. Reportable conditions involve matters coming to our attention relating to significant deficiencies in the design or operation ofthe internal control over financial reporting that, in ourjudgment, could adversely affect Newton County Board ofEducation's ability to record, process, summarize and report financial data consistent with assertions of management in the financial statements. The reportable condition is described in the accompanying Schedule ofFindings and Questioned Costs as item FS-7071-02-01.
A material weakness is a condition in which the design or operation of one or more of the internal control components does not reduce to a relatively low level the risk that misstatements in amounts that would be material in relation to the financial statements being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. Our consideration of the internal control over financial reporting would not necessarily disclose all matters in the internal control that might be reportable conditions and, accordingly, would not necessarily disclose all reportable conditions that are also considered to be material weaknesses. However, the reportable condition described above is considered to be a material weakness.
This report is intended solely for the information and use of the management, members of the Newton County Board ofEducation, Federal awarding agencies and pass-through entities and is not intended to be and should not be used by anyone other than these specified parties.
Respectfully submitted,
~~-~ Russell W. Hinton State Auditor
RWH:gp 2002YB-40

RussELL W. HINTON
STATE AUDITOR
1404) 656-2174

DEPARTMENT OF AUDITS AND ACCOUNTS
254 Wa~hmg1on S1ree1. S W., Su11c 214 Atlanta, Georgia 30334-8400
January 10, 2003

Honorable Sonny Perdue, Governor Members of the General Assembly Members of the State Board of Education
and Superintendent and Members of the Newton County Board of Education

REPORT ON COMPLIANCE WITH REQUIREMENTS APPLICABLE TO EACH MAJOR PROGRAM AND ON INTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE WITH O:MB CIRCULAR A-133

Ladies and Gentlemen:

Compliance

We have audited the compliance ofNewton County Board ofEducation with the types ofcompliance requirements described in the U.S. Office of Management and Budget (0MB) Circular A-133 Compliance Supplement that are applicable to each ofits major Federal programs for the year ended June 30, 2002. Newton County Board of Education's major Federal programs are identified in the Summary ofAuditor's Results Section of the accompanying Schedule ofFindings and Questioned Costs. Compliance with the requirements of laws, regulations, contracts and grants applicable to each of its major Federal programs is the responsibility of Newton County Board of Education's management. Our responsibility is to express an opinion on Newton County Board ofEducation's compliance based on our audit.

We conducted our audit ofcompliance in accordance with auditing standards generally accepted in

the United States ofAmerica; the standards applicable to financial audits contained in Government

Auditing Standards, issued by the Comptroller General ofthe United States; and 0MB Circular A-

133, Audits of States, Local Governments, and Non-Profit Organizations. Those standards and

0MB Circular A-133 require that we plan and perform the audit to obtain reasonable assurance

about whether noncompliance with the types ofcompliance tequirements referred to above that could

have a direct and material effect on a major Federal program occurred. An audit includes examining,

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on a test basis, evidence about the Newton County Board of Education's compliance with those

requirements and performing such other procedures as we considered necessary in the circumstances.

We believe that our audit provides a reasonable basis for our opinion. Our audit does not provide a

legal determination on Newton County Board of Education's compliance with those requirements.

2002SA-10

In our opinion, the Newton County Board of Education complied, in all material respects, with the requirements referred to above that are applicable to each ofits major Federal programs for the year ended June 30, 2002.
Internal Control Over Compliance
The management of Newton County Board of Education is responsible for establishing and maintaining effective internal control over compliance with requirements of laws, regulations, contracts and grants applicable to Federal programs. In planning and performing our audit, we considered Newton County Board ofEducation's internal control over compliance with requirements that could.have a direct and material effect on a major Federal program in order to determine our auditing procedures for the purpose of expressing our opinion on compliance and to test and report on internal control over compliance in accordance with 0MB Circular A-133.
Our consideration ofthe internal control over compliance would not necessarily disclose all matters in the internal control that might be material weaknesses. A material weakness is a condition in which the design or operation ofone or more ofthe internal control components does not reduce to a relatively low level of risk that noncompliance with applicable requirements of laws, regulations, contracts and grants that would be material in relation to a major Federal program being audited may occur and not be detected within a timely period by employees in the normal course ofperforming their assigned functions. We noted no matters involving the internal control over compliance and its operation that we consider to be material weaknesses.
This report is intended solely for the information and use of the management, members of the Newton County Board ofEducation, Federal awarding agencies and pass-through entities and is not intended to be and should not be used by anyone other than these specified parties.
Respectfully submitted,

RWH:gp 2002SA-10

State Auditor

SECTION ID AUDITEE'S RESPONSE TO PRIOR YEAR FINDINGS AND QUESTIONED COSTS

NEWTON COUNTY BOARD OF EDUCATION AUDITEE'S RESPONSE
SUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS YEAR ENDED JUNE 30. 2002

PRIOR YEAR FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS

FINDING CONTROL NUMBER AND STATUS

FS-7071-00-01 FS-7071-01-01

Further Action Not Warranted Unresolved - See Corrective Action/Responses

CORRECTIVE ACTION/RESPONSES

GENERAL FIXED ASSETS Failure to Maintain General Fixed Assets Account Group Finding Control Number: FS-7071-01-01

The Newton County Board ofEducation maintains inventories offood service equipment, equipment purchased with Federal grants and state lottery funds and vehicles. The School District, however, has not implemented a system to maintain and inventory all fixed assets because of time, money and personnel constraints.

SECTION IV FINDINGS AND QUESTIONED COSTS

NEWTON COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND QUESTIONED COSTS
YEAR ENDED JUNE 30, 2002
I SUMMARY OF AUDITOR'S RESULTS
1. Type of Report Issued on the Financial Statements The auditor's opinion on the Newton County Board of Education's financial statements was qualified for a scope limitation and for various departures from generally accepted accounting principles.
2. Reportable Conditions in Internal Control Disclosed by the Audit of the Financial Statements The audit report for the Newton County Board ofEducation disclosed a financial statement reportable condition related to the following control category.
General Fixed Assets
The reportable condition described above is considered to be a material weakness.
3. Noncompliance Material to the Financial Statements The audit of the Newton County Board of Education disclosed no instances of noncompliance that were deemed to be material to the financial statements.
4. Reportable Conditions in Internal Control Over Major Programs The audit report for the Newton County Board ofEducation did not disclose any reportable conditions in internal control over major programs.
5. Type of Report Issued on Compliance for Major Programs The auditor's opinion on the Newton County Board ofEducation's report on compliance with requirements applicable to major programs was unqualified.
6. Audit Findings Required to be Reported by Section .510(a) ofOMB Circular A-133 The Newton County Board ofEducation's audit did not disclose audit findings required to be reported by section .510(a) of 0MB Circular A-133.
7. Major Programs Federal awards audited as major programs are as follows: 10.553 Food and Nutrition Program - Food Services - School Breakfast Program 10.555 Food and Nutrition Program - Food Services - National School Lunch Program
8. Type "A" Program Dollar Threshold The dollar threshold for type "A" programs was $300,000.00.
9. Low Risk Auditee The Newton County Board ofEducation qualified as a low risk auditee as defined by Section .530 ofOMB Circular A-133.
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NEWTON COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND QUESTIONED COSTS
YEAR ENDED JUNE 30. 2002
II FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS GENERAL FIXED ASSETS Failure to Maintain General Fixed Assets Account Group Reportable Condition - Material Weakness Repeated From Prior Year Finding Control Number: FS-7071-02-01 The Newton County Board of Education failed to maintain a system-wide General Fixed Assets Account Group within the formal accounting records as required by generally accepted accounting principles. This condition results in the general-purpose financial statements ofthe School District being incomplete and not in accordance with generally accepted accounting principles. Appropriate action should be taken by the School District to establish accounting controls and procedures to provide for maintenance ofa General Fixed Assets Account Group. These subsidiary records should include an inventory of land, buildings and equipment owned by the School District and should include, but may not be limited to, date acquired, acquisition cost, estimated replacement cost, location and description. Detailed records should be maintained ofall additions and deletions to the General Fixed Assets Account Group. ID FEDERAL AWARD FINDINGS AND QUESTIONED COSTS No matters were reported.
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