Habersham County Board of Education, Clarkesville, Georgia, report on audit of the financial statements for the fiscal year ended June 30, 2002

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HABERSHAM COUNTY BOARD.OF.EDUCATION-

CLARKESVILLE;'

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GE. O. RGiA



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_'. R~POR!, ON_AUt;)IT ' ..

_ .OF. THE FINANCIAL STATEMENTS . .

. -FOR THE FISCA-:l>tE,.AR ENDE.D'JUN.. E 30, 2002

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Russell W. Hinton -)

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'State' Auditor

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I IABERSI 1AM COUNTY BOARD OF EDUCA I ION - TABLE OF CONTENTS -

SloCI ION I

FINANCIAL

INDEPENDENT AUDITOR'S COMBINED REPORT ON GEN[RAL-PURPOSE FINANCIAL STAT[MENTS AND SUPPLEMENTARY INFORMATIO""l SCHEDULE OF I:XPENDITURES OF FEDERAL AWARDS

EXHIBITS

GENERAL-PURPOSE FINANCIAL STAl EMENl S

COMBINED sI ATEMENTS - OVERVIEW

A

COMBINED BALANCE SHEEl

ALL FUND TYPES AND ACCOUNT GROUP

2

B

COMBINED STATEMENT OF REVENUES, EXPENDITURES AND

CHANGES IN FUND BALANCES

ALL GOVERNMENTAL FUND TYPES

4

C

COMBINED STATEM!oNT OF REVENUES. EXPENDITURES AND

CHANGES IN FUND BALANCES - BUDGET AND ACTUAL

(NON-GAAP BASIS)

GENERAL AND SPECIAL REVl:NUE ~UNDS

6

D NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS

7

ADDI I IONAL FINANCIAL INFORMA flON

COMBINING AND INDIVIDUAL FUl\'D STAI EMENTS

SPECIAL REVENUE FUND

E

COMBINING BALANCE SHEET

20

F

COMBINING STATEMENT OF REVENUES. EXPENDITURES

AND CHANGES IN FUND BALANCES

22

CAPITAL l'ROJECfS FUND

G

COMBINING BALANCE SHEET

24

H

COMBINING STATEMENT or REVENU!oS, EXPENDffiJRI:S

AND CHANGES IN FUND BALANC.TS

26

DEBT SERVICE FUND

I

COMBINING BALANCE SHEET

28

J

COMBINING STATEMENT OF REVENUES, EXPENDITURES

AND CHANGES IN FUND BALANCES

29

K

FIDUCIARY FUND TYPE

STA rEMEN r OF CHANGES IN ASSETS AND LIAillLI rIES

AGENCY FUND

30

HABERSHAM COUNTY BOARD OF EDUCATION -TABLE OF CONTENTS -

SECTION I

FINANCIAL

ADDITIONAL FINANCIAL INFORMATION

SCHEDULES

SCHEDULE OF EXPENDmJRES OF FEDERAL AWARDS

31

2 SCHEDULE OF STATE REVENUE

33

3 SCHEDULE OF APPROVED LOCAL OP1ION SALES JAX PROJECTS

35

ALLOTMENTS AND EX'PENDmJRES

GENERAL FUND - QUALITY BASIC EDUCATION PROGRAMS (QBE)

4

BY PROGRAM

36

5

BY SITE

37

SECTION II
COMPLIANCE AND INTERNAL CONTROL REPOR rs
REPORT ON COMPLIANCE AND ON INTERNAL CON7'ROL OVER FINANCIAL REPORTING BASED ON AN AUDIT OF l"INANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS
REPORT ON COMPLIANCE WlTH REQUIREMENTS APPLICABLE TO EACH MAJOR PROGRAM AND ON INTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE WITH 0MB CIRCULAR A-133

SECTION Ill AUDITEE'S RESPONSE TO PRIOR YEAR FINDINGS AND QUESTIONED COSTS SUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS

SECTION IV FINDINGS AND QUESTIONED COSTS
SCHEDULE OF FINDINGS AND QUESTIONED cos rs

SECTION I FINANCIAL

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DEPARTMENT OF Auorrs AND ACCOUNTS
254 W..1,hmgton ~trcct, ~ \V ~ullc 214
i\tlJntJ, C,corg1,1 10JJ4-!\4(XJ
Apnl 11, 2003

Honorable Sonny Perdue. Governor Members of the General Assembly Members of the State Board of Education
and Supenntendcnt and Members of the Habersham County Board of Educatton
INDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL-PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION SCHEDULE OF EXPENDITURES OF FEDERAL AW ARDS
Ladies and Gentlemen
We have audited the accompanymg general-purpose financial statements of the Habersham County Board of Educat10n. as of and for the year ended June 30, 2002. as hsted m the table of contents These general-purpose financial statements arc the respons1b1hty ofthe Habersham County Board of Education's management Our rcspons1b1hty 1s to express an opinion on these general-purpose financial statements based on our audit
Except .is discussed in the following par.igraph, we conducted our audit in accordance with auditing standards generally accepted in the Umted States of ,\mcnca and the ;tandards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the Umted States Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the tinanc1al statement; An audit also includes assessing the ace-0unting pnnc1plcs used and s1gmficant csttmates made by management, as well as evaluating the overall financial statement presentallon We believe that our audit provide; a rca;onablc basts for our opinion
We <lid not observe the taking of either the Federal donated commo<l1ttes inventory or purcha;e<l foods inventory .it June 30, 2002, nor could we satisfy ourselves as to the accuracy of the amounts stated a; inventoncs through altemallve procedures

2002ARL-l3

As descnbcd m the notes to the general-purpose financial statements, the Board of Education's financial statements have been prepared usmg ccrtam accountmg practices and pohc1cs which, m our op1mon, vary m some respects from generally accepted accountmg principles These variances are descnbed as follows
The general-purpose financial statements of the Board of Education did not contam a General Fixed Assets Account Group to account for property and eqmpment owned by the Board of Educat10n which should be mcluded lo conform to generally accepted accountmg pnnc1ples
School act1v1ty accounts mamtamed at the md1v1dual schools arc not mcludcd m the general-purpose financial statements To conform to generally accepted accountmg pnnc1ples, these accounts should be mcluded m the general-purpose financial statements
* For fiscal year 2002, the School D1stnct changed its method ofaccountmg for the final two payments on one hundred and mnely day employment contracts and the related revenue due from the State to fund these contracts Adjustments have been made m the fiscal year 2002 financial statements to record expenditures for salaries and fringe benefits earned by employees through June 30, 2002. teven though paid m July and August 2002) and the related revenue due from the State to fund these contracts No adJustment was made for the s1m1lar salanes and benefits earned m fiscal year 2001 but recorded m fiscal year 2002 as this mformat10n was not readily available. The net effect of the above accountmg treatment resulted m the accompanymg financial statements reflectmg fourteen months of expenditures for a maJonty of General Fund salanes and frmge benefits and fourteen months of revenue from the State to fund the~e contracts Generally accepted accountmg pnnc1plcs reqmre that expenditures be recorded when mcurred, rather than when funds are received or disbursed
The aggregate effects on the general-purpose financial statements of these vanances or om1ss10ns have not been determmed, but are beheved to be matcnal
In our opm1on, except for the effects of such adjustments, 1f any, on the Special Revenue Fund, as might have been dctermmed to be necessary had we been able to sattsfy ourselves as to the accuracy of the food service mventories as discussed m the thud paragraph, and except for the effect~ on the general-purpose financial statements of the matters referred to m the precedmg paragraph, the general-purpose financial statements referred to above present fauly, m all material respects, the financial pos11Ion of the Habersham County Board of Education as ofJune 30, 2002, and the results of its operations for the year then ended, m conformity with accountmg pnnc1ples generally accepted m the Umted States of America
In accordance with Government Aud1tmg Standards, we have also issued our report dated Apnl 11, 2003, on our cons1dcratton of the Habersham County Board of Educat10n's mternal control over financial reportmg and our tests of its compliance with ccrtam prov1s10ns of laws, regulauons,
2002ARL-13

contracts and grants That report 1s an integral part of an audit performed in accordance with Government Auditing Standards and should be read m conJunct10n with this report m cons1denng the results of our audit
Our audit was performed for the purpose of forming an opinion on the general-purpose financial statements of the Habersham County Board of Education taken as a whole The accompanying combming and ind1v1dual fund statements (Exh1b1ts E through K) and the financial schedules (Schedules I through 5), which includes the Schedule of Expenditures ofFederal Awards as required by U S Office of Management and Budget Circular A-133, Audas ofStates, Local Governments, and Non-Profit Orgamzatwns, are presented for purposes of add1t10nal analysis and are not a reqmred part ofthe general-purpose financial statements Such mformat10n has been subjected lo the auditing procedures apphed in the audll of the general-purpose financtal statements and in our opinion, except for the effect of adjustments, 1f any, on the Special Revenue Fund, as might have been determined to be necessary had we been able to sallsfy ourselves as to the accuracy of the food service mventoncs as discussed m the third paragraph, and except for the effects of the matters referred to in the fourth paragraph, such informallon 1s fairly staled, m all matenal respects, in relallon to the general-purpose financial statements taken as a whole
A copy ofth1s report has been filed as a permanent record in the office ofthe State Auditor and made avai !able to the press ofthe State, as provided for by Official Code ofGeorgia Annotated Section 506-24
Respectfully submitted,
- lJ~-.k
Hinton State Auditor
RWH as 2002ARL-13

BABERS! 1AM COUNTY BOARD OF EDUCATION

HABERSHAM COUNTY BOARD OF EDUCATION
COMBINED BALANCE SHEET
ALL FLJNP TYPES AND ACCOUNT GROUP JUNE 30 2002

~ Cash and Cash Equivalents
Investments
Acc.ounts Receivable
lnventones
Food
Donated Commodrtles Purchased Food
Amoont Available m Debt Service Fund
Amount to be Provided m Future Years
For Payment of Bond Debt
Captlal Lease Agreements
Total Assets

GENERAL
FUND

GOVERNMENTAL FUND TYPES

SPECIAL

CAPITAL

REVENUE

PROJECTS

FUND

FUND

s 3 640 345 74 s

s 798 697 88

1 502 953 38

5 082 205 61

4 591,70611

267 722 85

32 810 99 12 683 24

s 8 432 051 85 s 1111914 96 s 6 585 158 99

LIABILITIES AND FUND EQUITY
LIABILITIES
Accounts Payable Sal.Ines Payable Expired Grant Balances Payable Contracts Payable Reta1nages Payable Deferred Revenue Funds Held for Others
Capital lease Agreements
General Obhget10n Bonds Payable
Total llab1l1tles
EUl'IQ..EQl/!TY
Fund Balances Roserved For Bus Replacement For Debt S8fVIC8 For lnventones Food Oonetod Commochhes Purcha5ed Food For Purpose of Sood Issue For SPLOST ProJects Uncese<ved Designated for Self-Insurance Undes1gnated
Total Fund Equrty

s 1,463 781 72 s
3,528 148 51 182 61

62 101 32 240 402 77
1 633 91
s
1 435 02

37,871 30 124,785 18

s 489211284 $

305 573 02 S ---''"'62=65~6'-4~8,_

s

132 452 00

s
184 924 36 3 122 562 65
s 3 439 939 01 s

32 810 99
12 683 24
s

38 497 73 1 442 632 39

760 847 71
806 341 94 s

4 941 372 39 6 .422 .502 51

Total l1ah11rt1es and Fund Equity

s

s s 843205185

111191496

1 he notes to the generel-pu~ finanaal statements are an mtegrel part of this statement

6 585 158 99

-2-

EXHIBIT"A'

DEBT SERVICE
FUND

FIDUCIARY FUND TYPE
AGENCY
FUND

s

74 436 90 s

14 140 22

2 348 377 62

702,127 43

ACCOUNT GROUP
GENERAL LONG-TERM
OEBT

TOTALS

(Memorandum Onl~l

JUNE 30 2002

JUNE 30 2001

s 6 230,574 12 s 7 347 068 82

7 430 583 23

6 264 299 55

5 561 556 39

2 053 337 53

s 3 124 941 95

32 810 99 12 683 24
3 124 941 95

35 677 32 14 060 63
3 498 183 98

6,685 058 05 323 044 96

6 685 058 05 323 044 96

10 866 816 02 474 294 69

s 312494195 $

14.14022 $ 1013304496 $ 2940125293 S 3055373854

s 1 525 883 04 s

55 274 94

3 768 551 28

207 394 85

1 816 52

2 879 53

37 871 30

124 785 18

51 000 00

s

14 140 22

s

323 044 96

1 435 02 14 140 22 323 044 96

72 639 61 9 578 43
474 294 69

9 810 000 00

9 810 000 00

14 365 ODO 00

s

14 140 22 s 10 133 044 96 s 15 607 527 52 s 15 238 062 05

s 3 124 941 95
0 00
s 3 124 941 95

$

132 452 00

3 124 941 95 s 3498183 98

32 810 99 12 683 24 38 497 73 1 442 632 39

35,677 32 14 060 63 179971113 1 409 186 19

184 924 36 8 824 762 75

146 465 62 8 412 371 62

s 13 793 725 41 s 1531567649

s 3 124 941 95 s

14 140 22 s 10 133 044 96 s 29 401 252 93 s 30 553 738 54

-3-

HABERSHAM COUNTY BOARD OF EDUCATION
COMBINED STATEMENT OF REVENUES EXPENDITURES AND CHANGES IN FUND BALANCES
ALL GOVERNMENTAL FUND TYPES YEAR ENDED JUNE 30 2002

REVENUES
Slate Funds Federal Funds Taxes Other Funds
Total Revenues
EXPENDITURES
Current Instruction Support Serv1c:es Pupil SerVJces Improvement of lnslruel.Jonal Services Educational Media Services General Adm1nistrahon School Adm1nrstrat1on 8uS1ness Adm1mstratlon Maintenance and Operatloo of Plant Student Transportation Services Central Support Services Other Support Serv1ces Food Services Operation
Capital Outlay
Debt Service Pnnopal Interest
Pay,ng Agen1 Fees
Total Expenditures
Excess of Revenues over (under) Expondltures
OTHER FINANC!t,!(;; OURCES (USES}
Operating Transfers In Operating Transfers Out
Total Other Fmanclng Sources (Usos)
Excess of Revenues and Other Fmanong Sources over (under) Expenditures and Other Financing Uses
FUND BALANCE JULY 1
Food Inventory - Net Change In Period Donated Commodrties Purchased FoOO
FUND BALANCE JUNE 30

GENERAL FUND

SPECIAL REVENUE
FUND

s 27 177 070 79 $
1868985 14 369,080 75
748 051 10
$ 42,312,892 49 $

502 42519 2 899 608 50
836 835 23
4 238 868 92

$ 29 895 938 74 $
815 641 04 998 510 34 998 964 50 413 317 71 3,037 465 74 345 393 86 3 159 502 96 1 762 979 58
184,202 11

1 530 383 67
247 652 43 287,486 87
17 028 95 1 794 00
546 51 5 510 90
350 00 27 760 46 2 004 642 93

67,144 73 1563603

84 105 00

$ ,1694697 34 $

$

618.19515 $

4 207 261 72 31 607 20

$ -2 037 984 95 $ -2 037.984 95
s -1,419 789 80 $
4 859 728 81

31 607 20 778,978 6

-2 866 33 -1 377 39

s 3 439 939 01 $ _--'8"'06-'-"34_1_94:;.;..

The noles to the general-purpose financial statements are en Integral part of this statement -4 -

EXHIBIT 0 8

CAPITAL
PROJECTS FUND

DEBT SERVICE
FUND

TOTALS

(Memorandum Only)
YEAR ENDED

JUNE 30 2002

JUNE 30, 2001

$
$ _ _1,.,3"'3"".66"'0e.;06""-

$

13366006 S

$
4 662 37096 64.004 66

27 679 495 98 $ 2 916 298 35
19051,45171 1 762 551 07

23 540 401 96 2 459173 32 17 753 163 66 2,330,502 25

474637562 $ 5143179711 S 46.06324141

s

1 623 97

1926103 79
s
s 1 927 92776 s $ -1 794 267 68 s

s $ 31426,32241

24 767 002 16

1 063 293 47 1 265,997 21
996 964 50 430 346 66 3,039,259 74 347 217 83 3 160,049 47 1,768 490 48
350 00 211 962 57 2 004 642 93 1926103 79

953 660 46 1 255 635 95
663 750 62 377 356 66 2 410 374 55 323 583 88 312716475 2 004 822 89
165,939 40 1,853481 78 1,822,764 25

4,555 000 00 559 793 75 4 823 90
s 511961765
-373 242 03 s

4 706 249 73 575 429 78 4.823 90
52 949 504 47 s
-1 517 707 36 s

4,351 306 63 763,504 13 3 259 BO
45 043 609 61
1039431 60

s 2 037 964 95 s 2,037,964 95

s 2 037,964 95 $ 1 171 969 15

-2,037,964 95

-1 17196915

s

0 00 s

0 00

s

243,717 27 s

s -373 242 03 $ -1 517,707 36

1 039 431 60

6,HB,785 24

3 496 163 96

15315,67649

14 272 175 46

-2 666 33 -1 377 39

2 546 67 1 522 74

s 6.422,502 51 $ 312494195 S 1379372541 S 1531567649

-5-

HABERSHAM COUNTY BOARD OF EDUCATION COMBINED STATEMENT OF REVENUES EXPENDITURES AND CHANGES IN f'UNQ BALANCES
BUDGET ANO ACTUAL fNQN-GAAP BASIS) GENERAL ANO SPECIAL REVENUE FUNDS
YEAR ENDED JUNE 30 2002

EXHIBIT 'C-

REVENUES
State Funds Federal Funds Taxes Other Funds
Total Revenues
EXPENPlIURES
Curren1 lnstructlOl"I Support Services Pupil SeMCes Improvement of Instructional Services Educational Media SeMCes General Admllll51retion School Adm1nlstrat10n BuSlfless Adrmn1slrelton Maintenance and Operation of Plant Student Transportabon Services Central Support SeMCes Other Support ServJCes Food Services Operation
Capital Outley Debt Service
Total Expenclltures
Excess of Revenues over (under) Expenditures
OTHER FINANCING USES
Other Uses
Excess of Revenues over (under) Expenditures end Other Fmanong Uses
EUNQ BALANC!; JULY 1 2001
Adjustments Food Inventory Net Change m Penod
Donated Commodrtlfts Purchased Food
FUND BALANCE JUNE 30 2002

GENERAL FUND

BUDGET

ACTUAL

s 23 106 391 15 s 27 177,070 79

7 337 28

18 689 85

13 165 475 15

14 369 080 75

5915B6412

748 051 10

s 36 870 790 00 s 42 312 892 49

SPECIAL REVENUE FUND

BUDGET

ACTUAL

s 364 578 00 s 502 425 19

2 629 280 35

2,899 608 50

821 496 56

836 835 23

s 3 815 354 91 s 4 238 868 92

s 27 059 516 04 s 29 895 938 74

872 101 32 1 024 620 12
873 436 99 380 478 07 2,848 152 17 358 136 00 3 147 429 07 1,752 526 00

815 641 04 998 510 34' 998 964 50 41331771 3,037 465 74 345,393 86 3 159 502 96 1,762 979 58

31,794 00

18420211

85 350 00

82 780 76

s 38 433 539 78 s 41694697 34

s -1,562 749 78 s

618195 15

-2 037 984 95

s -1 562,749 78 s 1 419 789 80

3 637 474 79

4 859 728 81

-2730 59

S 207199442 S 343993901

s 1 465,741 35 s 1 530 383 67

241 977 00 196 827 40

247 652 43 287 486 87

29 537 00 2 125 00

17 028 95 1 794 00

500 00 500 00 2011200 2 139 826 65

546 51 5 510 90
350 00 27 760 46 2 004 642 93

84 105 00

s 4 097 146 40 s 4 207 261 72

s -281 791 49 $

3160720

s $ -281 791 49

31 607 20

827 292 99

778,978 46

-723456

-2 866 33 1 377 39

$ 538 266 94 $ 606 341 94

The notes to the general-purpose fineooal statements are an integral part of this statemenl . 6-

HABERSHAM COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES 10 I HE GENERAL-PURPOSE FINANCIAL STATEMENTS

JUNE 30, 2002

Note 1 SUMMARY OF SIGNrFICANT ACCOUNTING POLICIES
REPORTING ENTITY
The Habersham County Board of Education (School D1stnct) was established under the laws ofthe State of Georgia and operates under the guidance of a school board elected by the voters and a Supenntendent appointed by the Board The School D1stnct 1s organized as a separate legal entity and has the power to levy taxes and issue bonds Its budget 1s not subJect to approval by any other entity Accordingly, the School D1stnct 1s a primary government and consists of all the orgaruzat10ns that compose its legal entity
FUND ACCOUNTING
The School D1stnct uses funds and an account group to report on Its financial position and the results of1ts operations Fund accounting 1s designed to demonstrate legal compliance and to aid financial management by segregating transactions related to certain governmental functions or achv1t1es A fund 1s a separate accounting entity with a self-balancing set of accounts An account group 1s a financial reporting device designed to provide accountab1hty for certam assets and hab1ht1es that are not recorded m the funds because they do not directly affect expendable available financial resources.
General Fixed Assets are recorded as expenditures m the vanous funds at the time of purchase A General Fixed Assets Account Group 1s not presently mamtamcd by the School D1,tnct To conform to generally accepted accounting principles, a General Fixed Assets Account Group should be mamtained for reportmg the cost of assets acquired by governmental fund types
Although "school activity accounts" are mamtamcd at the md1v1dual schools, neither the assets, hab1ht1es and fund equity, nor the revenues, expenditures and changes m fund balances of these accounts are reflected m these financial statements To conform to generally accepted accounting pnnc1ples, these accounts should be recorded m the general-purpose financial statements
The general-purpose financial statements account for all State, Federal, Taxes and Other funds under control of the School D1stnct, m compliance with generally accepted accounting pnnc1ples applicable to governmental umts, unless otherwise disclosed m these notes Funds and the account group presented m this report are as follows
GOVERNMENTAL FUND TYPES - are used to account for all or most of the School D1stnct's educat10nal activities Governmental Fund Types mclude
GENERAL FUND - the fund used to account for all financial resources of the School D1stnct except those required to be accounted form another fund These transactions relate to resources obtained and used for services provided by a board of cducat10n

-7-

HABERSHAM COUNTY BOARD OF EDUCATION

EXHIBl1 "D"

NOTES TO THE GENERAL-PURPOSE FINANCIAL STA l'EMENTS

JUNE 30. 2002

Note I: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
SPECIAL REVENUE FUND - the fund used to account for the proceeds of specific revenue sources (other than for maJor capital projects) that are legally restncted to expenditures for specified purposes These funds are received pnmanly from the Georgia Department of Education and from the Federal government to accomplish specific cducatlonal obJect1ves
CAPITAL PROJECTS FUND - the fund used to account for financial resources to be used for the acqms111on or construct10n of maJor capital fac1ht1es.
DEBT SERVICE FUND - the fund used to account for the accumulallon ofresources for, and the payment of, general long-term pnnc1pal, mterest and paymg agent fees
FIDUCIARY FUND TYPE - the funds used to account for assets held by a government umt m a trustee capacity or as an agent for md1v1duals, pnvate organ1za!Jons, other government umts and/or other funds This fund mcludes
AGENCY FUND - the funds used to account for assets held m a fiduciary capacity for other funds, governments, or md1v1duals
ACCOUNT GROUP
GENERAL LONG-TERM DEBT ACCOUNT GROUP - A financial reportmg device used to account for general obhgat10n debt outstandmg and capital lease obhgat10ns
BASIS OF ACCOUNTING
The accountmg and financial reportmg treatment applied to a fund 1s determmcd by its measurement focus All governmental funds are accounted for usmg a current financial resources measurement focus With this measurement focus, only current assets and current hab1ht1es generally are mcludcd on the balance sheet. Operating statements of these funds present mcreases (1 c , revenues and other financmg sources) and decreases (1 e, expenditures and other financmg uses) m net current assets Their reported fund balance 1s considered a measure of available spendable resources
Liab1ht1es which are expected to be financed from available spendable resources are reported as hab1ht1es m the governmental funds Other hab1ht1es, which are not expected to be financed from available spendable resources, are reported m the General Long-Term Debt Account Group
Agency funds are purely custodial m nature and do not mvolve measurement ofresults ofopernl!ons
Governmental funds arc accounted for usmg the modified acLrual basis of accountmg under which
Revenues are recogmzed when suscep!Ible to accrual (1 e , when they become both measurable and available) "Measurable" means the amount of the transact10n can be determmed and "available" means collecl!ble w1thm the current penod or soon enough thereafter to be used to pay hab1h!Jes of
- 8-

HABERSHAM COUNTY BOARD OF EDUCATION

EXIIIDIT "D"

NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS

JUNE 30. 2002

Note I SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
the current penod The School D1stnct considers receivables collected within sixty days after yearend to be available. Property taxes, sales taxes and interest are considered to be susceptible to accrual Nonexchange transactions, in which the School D1stnct gives (or receives) value without d1rectly receiving (or giving) equal value in exchange, include property taxes, local option sales taxes, intergovernmental grants and donations. Revenue for property taxes 1s recognized in the fiscal year for which the taxes are levied Revenue from sales taxes 1s recognized in the fiscal year the resources are received or susceptible to accrual Revenue from grants and donations 1s recognized in the fiscal year in which all ehg1b1hty requirements have been satisfied
Expenditures are genernlly recognized when the related fund hab1hty 1s incurred
For fiscal year 2002, the School D1stnct changed its method of accounting for the final two payments on one hundred and ninety day contracts and for the related revenue due from the State to fund these contracts Adjustments have been made in the fiscal year 2002 financial statements to record expenditures for salanes and fnnge benefits earned by employees through June 30, 2002, (even though paid in July and August 2002) and the related revenue due from the State to fund these contracts This change 1s in accordance with generaJly accepted accounting pnnc1plcs No adjustment was made for the similar salanes and benefits earned in fiscal year 2001 but recorded in fiscal year 2002 as this information was not readily available
The net effect of the above accounting treatment resulted in the accompanying financial statements reflecting fourteen months of expenditures for a majonty of General Fund salancs and fnnge benefits and the related revenue due from the State to fund these contracts Generally accepted accounting pnnc1ples reqmre that revenues be recorded when available and measurable and that expenditures be recorded when incurred, rather than when funds are received or disbursed
BUDGET
The Habersham County Board of Education's budget 1s a complete financial plan for the School D1stnct's fiscal year and 1s based upon estimates of expenditures together with probable funding sources There 1s no statutory proh1b111on regarding overexpend1ture ofthe budget at any level The budget for all governmental funds 1s prepared by fund, funct10n and object The legal level of budget control was established by the Board at the aggregate level The budget for governmental funds was prepared on a basis other than generally accepted accounting principles
The budget process begins when the School D1stnct's administration prepares a tentative budget for the Board's approval Aller approval ofth1s tentauve budget by the Board, such budget 1s advertised at least once in a newspaper of general circulation in the locality At the next regular meeting of the Board after advertisement, the Board receives comments on the tentative budget, makes rcv1s1ons as necessary and adopts a final school budget This final budget 1s then submitted, in accordance with prov1s1ons of the Quahty Basic Educauon Act, OCGA Section 20-2-167(c), to the Georgia Department of Education The Board may increase or decrease the budget at any lime dunng the year All unexpended budget authonty lapses at fiscal year-end
-9-

HABERSHAM COUNTY BOARD OF EDUCAT!ON

EXHIBIT "D"

NOTES TO TIIE GENERAL-PURPOSE FINANCIAL STATEMENTS

JUNE 30, 2002

Note I: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
CASH AND CASH EQUIVALENTS
COMPOSITION OF DEPOSITS Cash and cash cqmvalcnts consist ofcash on hand, demand deposits and short-term investments with onginal matunlles of three months or less from the date of acqms1llon in authonzed financial inst1tul!ons Georgia Laws OCGA 45-8-14 authonze the School D1stnct to deposit its funds in one or more solvent banks or insured Federal savings and loan associations
INVESTMENTS
COMPOSITION OF INVESTMENTS Investments made by the School D1stnct in nonpart1c1patmg interest-earmng contracts (such as certificates ofdeposit) and repurchase agreements are reported at cost Part1c1pating interest-earnmg contracts and money market investments with a matunty at purchase ofone year or less are reported at amortized cost Both part1c1pating interest-earning contracts and money market investments with a matunty at purchase greater than one year are reported at fair value The Official Code of Georgia Annotated Section 36-83-4 authonzes the School D1stnct to invest its funds and in selecting among opllons for investment or among inslltut10nal bids for deposits, the highest rate of return shall be the objecl!ve, given eqmvalent cond1uons of safety and hqmd1ty Funds may be invested in the following:
(I) Obhgalions issued by the State of Georgia or by other states,
(2) Obhgat10ns issued by the Umted States government,
(3) Obhgat10ns fully insured or guaranteed by the Umted States government or a Umted States government agency,
(4) Obhgalions of any corporat10n of the Umted States government,
(5) Pnrne banker's acceptances,
(6) The Local Government Investment Pool adm1mstered by the State of Georgia, Office of Treasury and Fiscal Services,
(7) Repurchase agreements, and
(8) Obhga\ions of other pohllcal subd1v1s10ns of the State of Georgia

- IO -

HABERSHAM COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS

JUNE 30. 2002

Note I SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES

RECEIVABLES

Receivables consist of grant reimbursements due on Federal, State or other gr.ints for expenditures made but not reimbursed and other receivables disclosed from informalion available Receivables are recorded when either the asset or revenue recognition criteria has been met Receivables recorded on the general-purpose financial statements do not include any amounts which would necessitate the need for an allowance for uncollect1ble receivables

PROPERTY TAXES

The Habersham County Board ofComm1ss1oners fixed the property tax levy for the 2001 tax digest year (calendar year) on November 20, 2001 (levy date) Taxes were due on January 31, 2002 (hen date) Taxes collected within the current fiscal year or within 60 days after year-end on the 2001 tax digest are reported as revenue in fiscal year 2002 The Habersham County Tax Comm1ss1oner bills and collects the property taxes for the School District, withholds 2 5% of taxes collected as a fee for tax collccllon and remits the balance of taxes collected to the School District Property tax revenues during the fiscal year ended June 30, 2002 for maintenance and operat10ns amounted to $9,324,309.32 and for school bonds amounted to $170 61.

The tax millage rate levied for the 2001 tax year (calendar year) for the Habersham County Board of Education was as follows (a mill equals $1 per thousand dollars of assessed value)

School Operations

lll.1 mills

SALES TAXES

Local Option Sales Tax revenue dunng the fiscal year amounted to $4,635,899 72 and was recorded in the General Fund Local Option Sales Tax 1s to be used for the maintenance and operation of the School District.

Special Purpose Local Option Sales Tax revenue during the year amounted to 54,682,200 35 and 1s to be used for capital outlay for educational purposes or debt service This sales tax was authorized by local referendum and the sales tax must be re-authori;:ed at least every five years

INVENTORIES

FOOD INVENTORIES Inventories of donated food commod1t1es used in the preparation of meals arc reported on the Combined Balance Sheet at their Federally assigned value Purchased foods inventorics arc reported on the Combined Balance Sheet at cost (first-in, first-out) Donated food commod11les are recorded as revenues and expenditures at the time commod1ty items are received Purchased foods inventories

- 11 -

HABERSHAM COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO fHE GENERAL-PURPOSE FINANCIAL STA"! EMENTS

JUNE 30, 2002

Note I SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
are recorded as expenditures at the time ofpurchase The mventones reported on the balance sheet for donated food commod1t1es and for purchased foods are equally offset by reservations of fund balance which md1cates that these amounts do not constitute "available spendable resources" even though they are a component of net current assets.
GENERAL OBLIGATION BONDS
The School D1stnct issues general obligation bonds to provide funds for the acquisition and construction ofmaJor capital fac1ht1es Bond prcmmms and discounts, as well as 1Ssuance costs, are recob'lllzed m the financial statements dunng the year bonds arc issued General obhgauon bonds are direct obligations and pledge the full faith and credit ofthe government The oulstandmg amount of these bonds 1s recorded m the General Long-Term Debi Account Group
INTERFUND TRANSACTIONS
The School D1stnct has the followmg types of mterfund transactions
Reimbursements of expenditures m11lally made from a fund that are properly applicable to another fund are recorded as expenditures m the re1mbursmg fund and as reductions of expenditures m the fund that 1s reimbursed
Operating transfers are recorded for all mterfund transactions other than reimbursements
MEMORANDUM ONLY - TOTAL COLUMNS
Total columns on the general-purpose financial statements are captioned "Memorandum Only" to md1cate that they are presented only to fac1htate financial analysis Data m these columns do not present financial position or results of operat10ns m conformity with generally accepted accountmg pnnc1ples Neither are such data comparable to a consolidation Interfund ehnunatlons have not been made m the aggregallon of this data.
Note 2 DEPOSITS AND INVESTMENTS
COLLATERALIZATION OF DEPOSITS Official Code of Georgia Annotated (OCGA) Seellon 45-8-12 provides that there shall not be on deposit at any time many depository for a lime longer than ten days a sum of money which has not been secured by surety bond, by guarantee ofmsurance, or by collateral The aggregate of the face value of such surety bond and the market value of secunt1es pledged shall be equal to not less than 110 percent ofthe pubhc funds bemg secured after the deducllon ofthe amount ofdeposit msurance If a depository elects the pooled method (OCGA 45-8-13 I) the agb"Tcgate of the market value of the

- 12 -

HABERSHAM COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO TIIE GENERAL-PURPOSE FINANCIAL STATEMEN'I S

JUNE 30. 2002

Note 2 DEPOSITS AND INVESTMENTS
secunlles pledged to secure a pool ofpubhc funds shall be not less than 110 percent ofthe daily pool balance OCGA Secllon 45-8-11 (b) provides an officer holding pubhc funds may, in his discretion, waive the requirement for security in the case of operating funds placed in demand deposit checking accounts.
Acceptable secunty for deposits consists of any one of or any combinat10n of the following
(I) Surety bond signed by a surety company duly quahfied and authonzed to transact business within the State of Georgia,
(2) Insurance on accounts provided by the Federal Deposit Insurance Corporallon,
(3) Bonds, bills, notes, certificates of mdebtedness or other direct obhgallons of the United States or of the State of Georgia,
(4) Bonds, bills, notes, certificates of indebtedness or other obhgat1ons of the counlles or mumc1paht1es of the State of Georgia,
(5) Bonds of any pubhc authonty created by the laws of the State of Georgia, prov1dmg that the statute that created the authonty authorized the use of the bonds for this purpose,
(6) Industnal revenue bonds and bonds of development authonlles created by the laws of the State of Georgia. and
(7) Bonds, bills, notes, certificates of mdebtedness, or other obhgallons of a subsidiary corporallon of the Umted States government, which are fully guaranteed by the United States government both as to pnne1pal and mterest or debt obhgauons issued by the Federal Land Bank, the Federal Home Loan Bank, the Federal Intermediate Credit Bank, the Central Bank for Cooperattves, the Farm Credit Banks, the Federal Home Loan Mortgage Association, and the Federal Nallonal Mortgage Association
CATEGORIZATION OF DEPOSITS At June 30, 2002, the bank balances were $9,827,682 63 The amounts ofthe total bank balances are classified into three categones of credit nsk
Category I - Cash that 1s insured (e g, Federal depository msurance) or collaterahzed with secunlles held by the School D1stnct or by the School D1stnct's agent m the School D1stnct's name
Category 2 - Cash collaterahzed with sccunlles held by the pledging financial mst1tut1on's trust department or agent in the School D1stnct's name
Category 3 - Uncollaterahzed deposits. (This mcludes any bank balance that 1s collatcrahzcd with sccunlles held by the pledgmg financial mst1tut1on, or by its trust department or agent but not m the School D1stnct's name )
- 13 -

HABERSHAM COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS

JUNE 30, 2002

Note 2 DEPOSITS AND INVESTMENTS

The School D1stnct's deposits are classified by nsk category at June 30, 2002, as follows

Risk Category

Bank Balance

I

$1,618,31696

2

8,209,365 67

3

0 00

Total

S 9.827.682&3

CATEGORIZATION OF INVESTMENTS At June 30, 2002, the carrymg value of the School D1stnct's total mvestments was S7,430,583 23 which 1s matenally the same as fair value This mvestment consisted en!Jrely of funds invested m the Local Government Investment Pool adm1mstered by the State of Georgia, Office ofTreasury and Fiscal Services which are not required to be categonzed smce the School District did not own any specific 1den!Jfiable securities m the pool. The investment pohcy of the State of Georgia, Office of Treasury and Fiscal Services for the Local Government Investment Pool (Pnmary L1qu1d1ty Portfoho) does not provide for mvestment m derivatives or similar mvestments A descnpllon ofthe Primary L1quid1ty Portfoho 1s as follows

The Primary L1qmd1ty Portfoho consists of Georgia Fund I, which 1s a combination local and state government investment pool, and Fund 6 Georgia Fund 1 1s a stable net asset value mvestment pool which follows Standard and Poor's criteria for AAAm rated money market funds The pool 1s not registered with the SEC as an mvestment company but does operate Georgia Fund I m a manner consistent with Rule 2a-7 of the Investment Company Act of 1940 and 1s considered to be a Rule 2a7 hke pool The pool's primary obJec!Jves are safety of capital, mvestment income, hqmdl!y and d1vers1fica!lon while mamtammg principal (51 00 per share value) Net asset value 1s calculated weekly to ensure stab1hty The pool distributes earnings (net of management fees) on a monthly basis and values part1c1pant's shares sold and redeemed based on $1 00 per share Pooled cash and cash eqmvalents and investments are reported at cost which approximates fair value The pool does not issue any legally bindmg guarantees to support the value of the shares Part1c1pat1on in the pool 1s voluntary and deposits consist of funds from local governments, operating and trust funds of Georgia's state agencies, colleges and umvcrsllles, and current operatmg funds of the State of Georgia's General Fund

Investments m Georgia Fund I and Fund 6 are directed toward short-term mstruments such a~ U S Treasury obhga!lons, securities issued or guaranteed as to pnnc1pal and interest by the U S Government or any of its agencies or instrumentahlles, banker's acceptances and repurchase agreements The weighted average maturity of Georgia Fund I may not exceed 60 days The weighted average maturity for Georgia Fund I on June 30, 2002, was O 12 years The average investment duration for Fund 6 on June 30, 2002, was O75 years

- 14 -

HABERSHAM COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS

JUNE 30, 2002

Note 3 NON-MONETARY TRANSACTIONS

The School D1stnct receives food commod11ies from the Umtcd States Department of Agriculture (USDA) for school breakfast and lunch programs These commod11ies are recorded at their Federally assigned value See Note 1 - Inventories

Note 4 RISK MANAGEMENT

The School D1stnct 1s exposed to various nsks of loss related to torts, theft of, damage to, and destruclion of assets, errors or om1sswns, Job related illness or inJunes to employees, acts of God, unemployment compensalion and dental care

The School D1stnct part1c1pates in the Georgia School Boards Association Risk and Insurance Management System, a public entity nsk pool organized on July I, 1994, to develop and administer a plan to reduce nsk of loss on account of general liability, motor vehicle liability, or property damage, including safety engineering and other loss prevention and control techniques, and to administer one or more groups of self-insurance funds, including the processing and defense of claims brought against members of the system The School Dtstnct pays an annual premrnm to the system for its general insurance coverage Add11tonal coverage 1s provided through agreements by the system with other companies according to their specialty for property, boiler and machinery (including coverage for flood and earthquake), general liability (including coverage for sexual harassment, molestalion and abuse) and automobile nsks Payment of excess insurance for the system vanes by line of coverage

The School D1stnct has established a hm1ted nsk management program for dental insurance claims A premrnm 1s charged by the General Fund to each user fund on the basis of employee part1c1pat1on in order to cover estimated claims budgeted by management based on known claims and pnor expenence The School D1stnct accounts for claims with expenditures and liabtlity being reported when 111s probable that a loss has occurred, and the amount of that loss can be reasonable eslimated

Changes in the dental insurance claims hab1hty <lunng the last two fiscal years are as follows

2001 2002

Begmnmg of Year Liab1hty

Cld1ms and Changes m Esllmates

Cld1ms Patd

End of Year Ltabthly

$

000 $ 170,613 32 $ 170,613 32 $

0 00

$

s 000 $ 212,192 40 $ 212,192 40

0 00

The School Dtstnct ts self-insured with regard to unemployment compensatton claims The School D1stnct accounts for claims wilhin the General Fund wilh expenditure and hab1hty being reported when ii ts probable that a loss has occurred, and the amount ofthat loss can be reasonably estimated

Changes in the unemployment compensauon clmms hab1hty dunng the last two fiscal years are as follows

15

HABERSHAM COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS

JUNE 30, 2002

Note4 RISK MANAGEMENT

Begmmng of Year Liab1hty

Claims and Changes m Estimates

Claims Paid

End of Year Liabthty

2001 2002

$

0 00 $

I 775 00 $

I 775 00 $

000

$

0 00 $

0 00 s

0 00 $

0 00

The School D1stnct part1C1pates in the Georgia School Boards Association Workers' Compensation Fund, a pubhc cntny nsk pool orgamzed on July I, 1992, to develop, implement, and administer a program of workers' compensation self-insurance for its member organizations The School D1stnct pays an annual premium to the Fund for its general insurance coverage Add1t1onal insurance coverage 1s provided through an agreement by the Fund with the Umted States F1dehty and Guaranty Company to provide coverage for potenllal losses sustained by the Fund in excess of $350,000 00 loss per occurrence, up to the statutory hm1t

The School D1stnct has purchased surety bonds to provide add1t10nal insurance coverage as follows

Pos11Ion Covered

Amount

Superintendent All Employees

S 100,000 00 S 250,000 00

Note 5 GENERAL LONG-TERM DEBT

CAPITAL LEASES The Habersham County Board of Educallon has entered into a lease agreement as lessee for computer equipment This lease agreement qualifies as a capital lease for accounting purposes and, therefore, has been recorded at the present value of the future m1mmum lease payments as of the date of its inception

GENERAL OBLIGATION DEBT OUTSTANDING General Obhgallon Bonds currently outstandmg are as follows

Purpose

Interest Rates

Amount

General Government - Senes 1993 General Government - Senes 1998

2 65%- 5 40% 3 75%-4 15%

$ 5,250,000 00 4,560,000 00
S.2,.8,,l0A)QQ, 00

Voters have authonzed $20,000,000 00 in general obhgat1on debt for providing funds to finance, in part, the cost of educational capnal outlay proJects, which was not issued as of June 30, 2002

- 16 -

HARERSHAM COUNTY ROARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE G!:NERAL-PURPOSE HNANC'IAL S'IATEM[NTS

JUNE 30, 2002

Note 5 GENERAL LONG-TERM DEBT

The changes in General Long-Term Debt dunng the fiscal year ended June 30, 2002, were as follows

Capital Leases

General Obhgat1on
Bonds

Total

Balance July I, 2001

$ 474,294 69 $14,365,000 00 $14,839,294 69

Deductions Debt Retired
Balance June 30, 2002

151,249 73 4,555,000 00 4,706,249 73
$ 323,044,26 S 2, IQ,QQQ,QO $1 Q, l 33,Q44,26

At June 30, 2002. payments due by fiscal year which includes pnnc1pal and interest for these Items arc as follows

Fiscal Year Ended June 30

Capital Leases

General Obhgat1on
Bonds

Total Debt

2003 2004 2005 2006 2007 2008 - 2012 2013 - 2017

$ 215,885 76 $ 5,285,030 00 $ 5,500,915 76

121,885 76

634,210 00

756,095 76

636,350 00

636,350 00

636,950 00

636,950 00

640,950 00

640,950 00

3,229,860 00 3,229,860 00

653,480 00

653,480 00

Total Pnnc1pal and Interest $ 337,771 52 $1 l,716,83Q,QQ S12.Q54,60!52

Deduct Imputed Interest

14 726 56

Net Present Value of Future Mm1mum Lease Payments $_323,044,96

Note 6 ON-BEHALF PAYMENTS

The School D1stnct has recognized revenues and el\pcnd1tures m the amount of $474,867 97 for health insurance and rcllrement contnbut10ns paid on the School D1stnct's behalf by the followmg State Agencies

- 17 -

HABERSHAM COUNTY BOARD OF EDUCA11ON

EXHIBIT "D"

NOTES TO 'I HE GEl\'ERAL-PURPOSE FINANCIAL STATEMENTS

JUNE 30, 2002

Note 6 ON-BEHALF PAYMENTS

Georgia Department of Education Paid to the Georgia Department of Community Health For Health Insurance of Non-Certified Personnel In the amount of $404,652 61

Paid to the Teachers Retirement System of Georgia For Teachers Retirement System (TRS) Employer's Cost In the amount of $17,910 36

Office of Treasury and Fiscal Services Paid to the Pubhc School Employees Retirement System For Pubhc School Employees Retirement (PSERS) Employer's Cost In the amount of $52,305 00

Note 7 SIGNIFICANT COMMITMENTS

The following 1s an analysis of s1gmficant outstanding construction or renovation contracts executed hy the School D1stnct as of June 30, 2002

Unearned Executed Contracts

Baldwin Upper Elementary School Clarkesv11le Elementary School Demorest Elementary School H.uel Grove Elementary School Habersham County High School P E Fac1hty New Elementary School New Middle School

$ 91,383 00 39,000 00 16,974 74 13,630 55 33,000 00 251,875 00 300,625 00

$ 74!,i,466.~

The amounts <lescnbcd in this note are not reflected in the general-purpose financial statements

Note 8 CONTINGENT LIABILITIES

Amounts received or recc1vablc pnnc1pally from the Federal government arc subject to audit and review by grantor agencies This could result in requests for reimbursement to the grantor agency for any expenditures which are disallowed under grant terms The School D1stnct believes that such d1sallowances, 1f any, will he 1mmatenal to its overall financial pos1!Ion

- 18 -

HABERSHAM COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO TIIE GENERAL-PURPOSE FINANCIAL STATEMENTS

TIJNE 30, 2002

Note 9 SUBSEQUENT EVENTS

In the subsequent fiscal year, $ I8,300,000 00 m General Obhgat10n Bonds were issued for the purpose of acqumng, constructmg and equ1ppmg new school fac1ht1es, addmg to, renovatmg, repamng, equ1ppmg and 1mprovmg ex1stmg school fac1hlles and acqumng and mstalhng systemwide technology improvements Also, the School D1stnct authonzcd the issuance of$5,595,000 00 in General Obhgallon Refundmg Bonds to advance refund $5,250,000 00 of outstandmg bonds

Note IO RETIREMENT PLANS

TEACHERS RETIREMENT SYSTEM OF GEORGIA (TRS)

TRS PLAN DESCRIPTION Substantially all teachers, admm1stratlve and clencal personnel employed by local school d1stncts are covered by the Teachers Retirement System of Georgia (TRS), which 1s a cost-shanng multiple employer defined benefit pension plan TRS provides service rettrement, d1sab1hty retirement and survivors benefits for its members in accordance with Stale statute The Teachers Retirement System of Georgia issues a separate stand alone financial audit report and a copy can be obtained from the Georgia Department of Audits and Accounts

TRS CONTRIBUTIONS REQUIRED AND MADE Employees of the School D1stnct who are covered by TRS arc required by State statute to contnbute 5% ofthc1r gross earnmgs to TRS The School D1stnct makes monthly employer contnbutlons to TRS at rates adopted by the TRS Board of Trustees m accordance with State statute and as advised by their mdependent actuary The rcqutred employer contnbut1on rate 1s 9 24% and employer contnbutlons for the current fiscal year and the preceding two fiscal years are as follows

Fiscal Year

Percentage Contnbuted

Required Contnbutlon

2002 2001 2000

100% !00% 100%

$2,131,937 39 $ 2,440,421 08 $ 2,295,850 48

- 19 -

HABERSHAM COUNTY BOARD OF EDUCATION COMBINING BALANCE SHEET SPECIAL REVENUE FUND JUNE 30 2002

ASSETS Cash and Cash Equivalents Accounts Receivable lnventones
Food Donated Commod1bes Purchased Food
Total Assets

SCHOOL FOOD
SERVICES FUND

LOTTERY PROGRAMS

$

870,973 84 s

0 00

32,810 99 1268324
s 916 468 01 s==_....o_o-=o'-

LIABILITIES AND FUND EQUITY
LIABILITIES
Cash Overdraft Accounts Payable Salanes Payable Expired Grant Balances Payable Deferred Revenue
Total L1ab1ht1es
FUND EQUITY
Fund Balances Reserved For lnventones Food Donated Commod1t1es Purchased Food Unreserved Undes1gnated
Total Fund Equity
Total L1ab1ht1es and Fund Equity

$

20,320 97

89,805 16

$

110 12613

s

32,810 99

12,683 24

760 847 71 $

000

$

806 341 94 $

0 00

$ 916 468 01 $ ~===o=oaiao..

See notes to the general-purpose financial statements
- 20 -

EXHIBIT "E"

FEDERAL PROGRAMS

OTHER PROGRAMS

TOTALS

JUNE 30, 2002

JUNE 30, 2001

$

870,973 84 $ 1,009,183 68

s

243,567 26 $

24,155 59

267,722 85

76,674 79

32,810 99 12 683 24

35,677 32 14 060 63

$

243 567 26 $

24 155 59 $ 1 184 190 92 $ 113559642

$

50,676 15 $

41,549 93

149,707 27

1,633 91

$

243 567 26 $

21,599 81 $ 23042 890 34
1 435 02
24 155 59 $

s 72,275 96
62,101 32 240,402 77
1,633 91 1 435 02
377 848 98 $

19,498 91 55 058 47 206,541 44
2,879 53 72 639 61
356 617 96

s

32,810 99 $

12,683 24

35,677 32 14,060 63

$

ooo s____~o~o~o_

760 847 71

729 240 51

$

0 00 $

0 00 $

806 341 94 S _ _7~7~8=9~78~4~6~

$

243 567 26 S

24,155 59 S 1 184 190 92 $ 113559642

- 21 -

HABERSHAM COUNTY BOARD OF EDUCATION COMBINING STATEMENT OF REVENUES. EXPENDITURES AND CHANGES IN FUND BALANCES
SPECIAL REVENUE FUND YEAR ENDED JUNE 30 2002

REVENUES
State Funds Federal Funds Other Funds
Total Revenues
EXPENDITURES
Current Instruction Support Services Pupil Services Improvement of Instructional Services General Adm1rnstra!lon School Admm1strat1on Maintenance and Operation of Plant Student Transportation Services Central Support Services Other Support Services Food Services Operation
Debt Service Pnnc1pal Payments
Total Expenditures
Excess of Revenues over (under) Expenditures
OTHER FINANCING USES
Operating Transfers Out
Excess of Revenues over (under) Expenditures and Other Financing Uses
FUND BALANCE JULY 1
Food Inventory - Net Change ,n Period Donated Commod1!1es Purchased Food
FUND BALANCE JUNE 30
See notes to the general-purpose financial statements
- 22 -

SCHOOL FOOD
SERVICES FUND

LOTTERY PROGRAMS

$

150.490 00 $

1,048.924 90

836,835 23

$ 2,036,250 13 $

275.685 00 275 685 00

$

191,580 00

$ 2.004.642 93

s 2,004,642 93 $

s

31.607 20 $

8410500 275 685 00
0 00

s

31.607 20 $

0 00

778,978 46

000

-2.866 33 -137739

s

806 341 94 S ~==~0._00..__

EXHIBIT "F"

FEDERAL PROGRAMS

OTHER PROGRAMS

TOTALS

YEAR ENDED

JUNE 30, 2002

JUNE 30, 2001

$
s 1,850,683 60
$ 1,850,683 60 $

76,250 19 $ 7625019 $

502,425 19 $ 2,899,608 50
836,835 23
4,238,868 92 $

428,397 95 2,458,229 65
829 315 83
3 715 943 43

$ 1,321,118 46 $
217,31516 278,921 89
17,02895 1,794 00 465 99 5,510 90 35000 8,17825

$ 1,850,683 60 $

$

0 00 $

17,685 21 $ 1,530,383 67 $ 1,180,964 87

30,337 27 8,564 98
8052
19,582 21

247,652 43 287,486 87
17,028 95 1,794 00 546 51 5,510 90 350 00
27,760 46 2,004,642 93

218,260 26 280,985 37
15,16430 4,456 33 1,881 97 4,899 68
22,622 22 1,853,481 78

s 76 250 19 000 s

8410500
s 4 207.261 72 s 31,607 20

116 530 00 3 699 246 78
16,696 65

-5 161 65

$

0 00 S

000 S

31,607 20 $

11,535 00

0 00

000

778,978 46

763,374 05

-2,866 33 -1 377 39

2,546 67 1 522 74

$

000 $

000 $

806 341 94 $_....,7_.7,_8.,.9_.78=4=6=

- 23 -

HABERSHAM COUNTY BOARD OF EDUCATION COMBINING BALANCE SHEET CAPITAL PROJECTS FUND JUNE 30. 2002

ASSETS Cash and Cash Equivalents Investments
Total Assets
LIABILITIES AND FUND EQUITY LIABILITIES
Contracts Payable Retamages Payable
Total l.Jab1ht1es FUND EQUITY
Fund Balances Reserved For Purposes of Bond Issue For SPLOST Protects Unreserved Undes1gnated Total Fund Equity
Total L1ab1llt1es and Fund Equity

REGULAR

BOND PROCEEDS

$

60,320 99

$ 494137239

140 833 22

$ 4 941 372 39 $ -=-'2=0=1sa1aa.5.4..2.1..

$

37,871 30

12478518

$

16265648

$
$ 4 941 372 39 $ 4 941 372 39 $

38,497 73
ODO 38 497 73

s 4 94137239 $-~--20=1=1=54_2_1_

See notes to the general-purpose financial statements - 24 -

EXHIBIT "G"

SPECIAL PURPOSE LOCAL OPTION SALES TAX

TOTALS

JUNE 30 2002

JUNE 30, 2001

$ 1,442,632 39 $ 1,502,953 38 $ 2,612,168 81

5 082 205 61

3 617 616 43

$ 1,442,632 39 $ 658515899 $ 6,229,785 24

$

37,871 30

s _ _ 124 785 18

_,5'-'1.,_,000=-=o-=--o

$

162,656 48 $ --~5~1=0=00~0'-'0~

s

38,497 73 $ 1,799,71113

$ 1,442,632 39

1,442,632 39

1,409,18619

0 00

4 941 372 39

2,969,887 92

s 1,442,632 39 $ 6 422 502 51 $ 6 178,785 24

$ 1,442,632 39 $ 6,585 158 99 $ 6 229 785 24

- 25 -

HABERSHAM COUNTY BOARD OF EDUCATION COMBINING STATEMENT OF REVENUES EXPENDITURES AND CHANGES IN FUND BALANCES
CAPITAL PROJECTS FUND YEAR ENDED JUNE 30. 2002

REVENUES
Other Funds EXPENDITURES
Current Support Services Business Adm1n1strat1on
Capital Outlay Land and Land Improvements Building and Building Improvements Equipment
Total Expenditures
Excess of Revenues over (under) Expenditures
OTHER FINANCING SOURCES /USES)
Operating Transfers In Operating Transfers Out
Total Other Financing Sources (Uses)
Excess of Revenues and Other Financing Sources over (under) Expenditures and Other Financing Uses
FUND BALANCE JULY 1
FUND BALANCE JUNE 30

REGULAR

BOND PROCEEDS

$

7148447 $

28 729 41

s

0 00 $

1,823 97

53,276 61 1,809,467 18
63 360 00

$

ODO $ 1 927 927 76

$

7148447 $ -1 899 198 35

$ 1,900,000 00 $

137,984 95

$ 1900000 00 $

137,984 95

$ 1,971,484 47 $ -1,761,213 40

2,969,887 92

179971113

$ 4 941,372 39 $ ===3=8'=4=97=7=3=

See notes to the general-purpose finanaal statements - 26 -

EXHIBIT"H"

SPECIAL PURPOSE LOCAL OPTION SALES TAX

TOTALS

YEAR ENDED

JUNE 30 2002

JUNE 30, 2001

$

33 446 20 $

133 660 08 $ _ ___,2:.,3""5'--'1~04~4~3~

$

000 s

1,823 97

53,276 61 $ 1,809,467 18
63 360 00

228,369 81 230,942 13
15 010 38

$

000 $ 1 927 927 76 $

474 322 32

$

33446 20 $ -179426768 $

-239 217 89

$ 2,037,984 95 $ 1,214,455 37 -47 647 87
$ 2,037,984 95 $ 116680750

$

33,446 20 $

243,717 27 $

927,589 61

1 409 186 19

6 178 785 24

5 251 195 63

$ 1.442,632 39 $ 6,422 502 51 $ 6 178 785 24

- 27 -

HABERSHAM COUNTY BOARD OF EDUCATION COMBINING BALANCE SHEET DEBT SERVICE FUND JUNE 30. 2002

EXHIBIT "I"

ASSETS Cash and Cash Equivalents Investments Accounts Receivable

PROPERTY TAXES FOR BOND DEBT

SPECIAL PURPOSE LOCAL OPTION SALES TAX

TOTALS

JUNE 30, 2002

JUNE 30, 2001

s 53,910 50 $

20,526 40 $

74,436 90 $

66,519 76

2,348,377 62

2,348,377 62

2,646,683 12

446

702,122 97

702 127 43

784 981 10

Total Assets

$ 5391496 $ 3,071,026 99 $ 312494195 $ 3,498,183 98

FUND EQUITY
Fund Balances Reserved For Debt Service UnreseNed Undes1gnated

$ 53,914 96 $ 3,071,02699 $ 3,124,94195 $ 3,498,18398

0 00

0 00

000

000

Total Fund Equity $ 5391496 $ 3 071 026 99 $ 3 124 941 95 $ 3 498 183 98

See notes to the general-purpose financial statements - 28 -

HABERSHAM COUNTY BOARD OF EDUCATION COMBINING STATEMENT OF REVENUES EXPENDITURES AND CHANGES IN FUND BALANCES
DEBT SERVICE FUND YEAR ENDED JUNE 30. 2002

EXHIBIT "J"

REVENUES Taxes Other Funds
Total Revenues
EXPENDITURES
Debt Servrce Pnncipal Interest Paying Agent Fees
Total Expenditures
Excess of Revenues over (under) Expendlf.ures
FUt:jD BALANCE JULY 1

PROPERTY TAXES FOR BOND DEBT

SPECIAL PURPOSE LOCAL OPTION SALES TAX

TOTALS YEAR ENDED JUNE 30, 2002 JUNE 30 2001

$

s 170 61 $ 4,682 200 35

4 682,370 96 $ 4,577,166 68

1.322 33

62.682 33

64 004 66

14613276

s s $ 1 492 94 $ 4 744,882 68

4 746 375 62

4 723 299 44

s

s s 0 00 $ 4,555.000 00

4,555,000 00

4,015 000 00

559.793 75

559,793 75

730 250 00

4 823 90

4 823 90

3 259 BO

s

s s 0 00 $ 5119 617 65

511961765

4 748 509 BO

s s s 1,492 94 $ -374.734 97

-373 242 03

-25.210 36

52 422 02

3 445 761 96

3 498 183 98

3 523 394 34

FUND BALANCE JUNE 30

$ 5391496 $ 307102699 S 312494195 S 3.498,18398

See notes to the general-purpose finanoal statements

- 29 -

HABERSHAM COUNTY BOARD OF EDUCATION
STATEMENT OF CHANGES IN ASSETS AND LIABII ITIES
FIDUCIARY FUND TYPE. AGENCY FUND
YEAR ENDED JUNE 30 2002

EXHIBIT"K"

FLEXIBLE SPENDING ACCOUNTS ASSETS
Cash and Cash Equivalents
LIABILITIES Funds Held for Others

BALANCE JULY 1 2001

ADDITIONS

DEDUCTIONS

BALANCE JUNE 30, 2002

s

9 578 43 s

130 080 26 s

12551847 s

14 140 22

s

9 578 43 $

130 080 26 $

125 518 47 S--=1""4"1"'4"'0"'2,_2

See notes to the general-purpose financial statements

30

HABERSHAM COUNTY BOARD OF EDUCATION SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE
YEAR ENDED JUNE 30 2002

SCHEDULE 1

FUNDING AGENCY PROGRAM/GRANT
Agnrutture U S Department of Child Nutnl1on Cluster Pass-Through From Georgia Department of Educalton Food and Nutnllon Program Food Services Scilool Breakfast Program National Sdlool Lundl Program Pass-Through From Office of Sd"lool Reachness Summer Food Servlce Program for Children
Total Child Nutnt1on Cluster
Other Programs Pass-Through From Georgia Department of Education Food and Nutrrtlon Program Food Dlstnbubon Program (1) Pass-Through From Office of Treasury and Fiscal Services National Forest Reserve Funds
Total U S Department of Agnculture
Education U S Department of SpecJal Education Cluster Pass-Through Georgia Department of Education Individuals wrth Dlsabllrt1es Educatmn Act Part 8 - Speaal Education Capaoly Bu11d1ng Improvement Flow Through Presdlool
Total Special Educabon Cluster
Other Programs Pass-Through From Georgia Department of Educabon Elementary and Secondary Education Ad Tille I Grants to Local Educatmnal Agencies Title II Eisenhower Professmnal Development Title VI Class Size Reduction Innovative Education Program Strategies T1tleVl1 Emergency Immigrant Education Tille X Fund for the Improvement of Education Goals 2000 State and Local Education Systemic Improvement Grants Vocational Education - Basic Grants to Slates High School Program Basic Grant

CFDA NUMBER

PASSTHROUGH
ENTITY ID
NUMBER

FEDERAL REVENUE IN PERIOD

EXPENDITURES IN PERIOD

10 553 10 555
10 559

NIA

s 201 053 21

(2)

NIA

s 714 351 00

1871,12224 (3)

NIA

7 310 26

7 310 26

$ 922 71447 s 1,878 432 50

10 550 10665

NIA

126 210 43

126,210 43

NIA

18 689 85

!4!

s s 1 067 614 75

2 004 642 93

84 173 84 027 84 173

NIA

s

13 527 00 s

13,527 00

NIA

638,486 84

638 486 64

NIA

7102669

71 026 69

s 723 040 33 s 723 040 33

84 010

NIA

84 281

NIA

84 340

NIA

84 298

NIA

84 162

NIA

84 215

NIA

84 276

NIA

84 048

NIA

664 443 41 34 301 96
11070700 27 788 00 35 775 00 11373650
14 185 40
42 134 66

664 443 41 34 301 96
110 707 00 27 788 00 35 775 00
11373650
14,18540
4213466

- 31 -

HABERSHAM COUNTY BOARD OF EDUCATION SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE
YEAR ENDED JUNE 30 2002

SCHEDULE "1"

FUNDING AGENCY PROGRAM/GRANT
Education, U S Department of Other Programs Pass-Through From Hall County Board of Education d/bla Piedmont Migrant Educal.Jon Agency Elementary and Secondary Education Act Title I M\grant Educaton
Total U S Department of Education

CFDA NUMBER

PASSTHROUGH
ENTITY ID
NUMBER

FEDERAL REVENUE IN PERIOD

EXPENDITURES IN PERIOD

114011

NJA

s

114 571 34 s

114 571 34

s 1 850,683 60 s 1 850 683 60

Total Federal Fmanaal AsSlstance

S 291829835 S 385532653

NIA II Not Avallable
Notes to the Schedule of Expenditures of Federal Awards
(1) The amounts shown for the Food Distribution Program represents the Federally assigned value of nonmonetary assistanc:e for donated commochbes receJVed and/or consumed by the system during the current fiscal year
(2) Expenditures for the Sdlool Breakfast Program were not maintained separately and are Included m the 2002 Natlonal School Lunch Program
(3) Expenditures for this program include State and/or Other Funds Expenchtures are not mamta1ned by fund sotxee
(4) Funds earned on ltlls program do not require reporting of expenditures

MaJOr

Programs

are

Identified

by an

asterisk

(6 )

In front

of the

CFDA

number

The Schoo\ Dlslnct did not provide Federal Assistance to afl'j Subreci~nt

The accompanying schedule of expenchtures of Federal awards mdudes the Fedoral grant ad1V1ty of the Habersham County Board of Education and ts presented on the modified accrual basis of accounting which Is the baS1s of accounUng used In the presentabon of the general-purpose finanaal statements

See notes to the general-purpose fi.nanaal statements

- 32 -

HABERSHAM COUNTY BOARD OF EDUCATION
SCHE;DULE OF STATE REVENUE
YEAR ENDED JUNE 30 2002

SCHEDULE "2"

AGENCY/FUNDING
GRANTS Education Georgia Department of Quahty Basic Education Kindergarten Program Kindergarten Program - Earty Intervention Program Pnmary Grades (1-3) Program Pnmary Grades - Early Intervention (1-3) Program Upper Elementary Grades (4-5) Program Upper Elementary Grades - Ear1y lntcrvontIon Program MKldle School (6-8) Program High School General Education (9-12) Program Vocational Laboratory (9-12) Program Students with Oisabi~ties Category I Category II Category Ill Category IV Category V Gifted Student - Category VI Remedial Education Program Med~ Center Programs Staff Development Programs Indirect Cost Puptl Transportation Regular Bus Replacement Limited Enghsh Speaking Migrant Education Deferred Summer Salanes (Current Year) Twenty Addrtronal Days Instruction Educational EqualJ.zahon Funding Grant Food Services Vocat10nal Educatt0n Other State Programs AltematJve Program Grants for School Nurses Health Insurance limited School Choice Med,cald Reimbursements Mentor Teacher Program National Teacher Certification Next Generation Schools Postsecondary Optmn - Spnng Preschool Handicapped Program Pnnapars Supplements Sparsity Alternative Program Statewide After School Program (4-8) Statewide Reading Program (K-3) Teachers' Retirement Vocational Supervisors Lottery Programs Assastive Technology
Computers in the Classroom
Office of Treasury and Fiscal Services Public Sdiool Employees Retirement
- 33 -

GOVERNMENTAL FUND TYPES

SPECIAL

GENERAL

REVENUE

FUND

FUND

TOTAL

s 145015100
309 618 00 3 463 229 00
546,418 00 1,833 907 00
21751800 2 956 733 00 2 301,058 00
689,955 00

s 1450151 00
309 618 00 3 463 229 00
54641800 1 833 907 00
21751800 2,956,733 00 2,301,058 00
689 955 00

159,506 00 389 925 00 1 597,245 00 234,628 00
23,309 00 364,751 00
64,462 00 528,762 00
96,939 00 3,335,964 00

159,506 00 389,925 00 1,597,245 00 234 628 00
23 309 00 364 751 00
64 462 00 528,762 00
96 939 00 3 335 964 00

836 146 00 238 933 00 41480300
7 158 00 3 049 961 00
158 775 00 512,254 00
93 953 36

s 150 490 00

836,146 00 238 933 00 41480300
7,15800 3,049,961 00
158 775 00 51225400 150,490 00
93,953 36

218 781 00 125 320 00 404 652 61 21,677 00 53 909 30
4 896 00 12 551 00 75 000 00 12 868 00 89 871 00 24 243 00 20,000 00 50 009 20 88 039 96 1791036 28 976 00

218,781 00 125,320 00 404,652 61
21,677 00 53,909 30
4,896 00 12,551 00 75 000 00 12,868 00 89,871 00 24,243 00 20 000 00 50,009 20 88 039 96 17,910 36 28,976 00

11806 00 263,879 00

11,806 00 263,879 00

52 305 00

52 305 00

HABERSHAM COUNTY BOARD OF EDUCATION SCHEDULE OF STATE REVENUE YEAR ENDED JUNE 30 2002

SCHEDULE "2"

AGENCY/FUNDING
CONTRACTS Human Resources, Georgia Department of Family Connecbon
North Georgia Ted\nlcal CoUege School To Work Grant

GOVERNMENTAL FUND TYPES

SPECIAL

GENERAL

REVENUE

FUND

FUND

TOTAL

S 50,000 00 $

50 000 00

2625019

26 250 19

$ 27 177 070 79 S 502 425 19 S 2; 679 495 98

See notes to the general-purpose fmanoal statements

-34 -

HABERSHAM COUNTY BOARD OF EOUCATION
SCHEDULE OF APPROVED LOCAL OPTION SALES TAX PROJECTS
YEAR ENDED JUNE 30 2002

SCHEDULE "3"

PROJECT
For educational purposes of adding to renovating mochfymg repamng and Improvmg eX1sting school bu~d1ngs and faalll.Jes useful or desirable In connection therewith, Including dassroom addrtion:s, acqumng, constructing and equipping &dlool bu1lchngs and other buikttngs or faohUes useful or desirable m connection ther8Wlth 1nduchng site acqwsition and construcllon of two new elementary schools and acqumng the necessary property therewith both real and personal
For retlnng existing general obltgatlon mdobledness of the School 01stnd ew::lenced by the School D1stnct's Senes 1993 Bonds 1ndudmg the payment at maturity of the pnndpal amount of the Senes 1993 Bonds matunng June 1, 1998 to June 1 2003 inclusive and the prepayment of a portion of the Serles 1993 Bonds maturing on or after June 1, 2003

ORIGINAL ESTIMATED
COST (1)

CURRENT ESTIMATED COSTS(2)

AMOUNT EXPENDED IN CURRENT
YEAR (3)

AMOUNT EXPENDED
IN PRIOR YEARS (3)

PROJECT STATUS

$ 21,948 810 00 $ 20 947 005 00 $ 2,202,521 51 S 18 421 783 98 Ongomg

6 33303800

2 7B4 72400

625 200 00

140911375 Ongoing

$ 28 281 848 00 S 23 731 729 00 $ 2 827 721 51 $ 19 830 897 73

(1) The School Distnct's orlglnal cost eslJmate as speafied m the resolution calling for the 1mposn1on of the Local Option Sales Tax
(2) The Sdlool District's current esUmate of total cost for the protects lndudes all cost from prated Inception to completion
(3) The voters of Habersham County approved the 1mposlllon of a 1% sales tax to fund the above proiects and rebre associated debt Amounts expended for these protects may mclude sales tax proceeds, state local property taxes and/or other funds over lhe hfe of the prQJects

See notes lo the general-purpose financial statements

35-

HABERSHAM COUNTY BOARD OF EDUCATION
GENERAL FUND - QUALITY BASIC EDUCATION PROGRAM fQBEl ALLOTMENTS AND EXPENDITURES - BY PROGRAM
YEAR ENDED JUNE 30 2002

SCHEDULE "4"

DESCRIPTION

ALLOTMENTS FROM GEORGIA DEPARTMENT OF EDUCATION (1)

ELIGIBLE QBE PROGRAM COSTS

SALARIES

OPERATIONS

TOTAL

Direct. Jnstruebonal Programs

Kindergarten Program

$

Kindergarten Program-Earty Intervention Program

Pnmary Grades (1-3) Program

Prtmary Grades-Early Intervention (1-3) Program

Upper Elementary Grades (4-5) Program

Upper Elementary Grades-Earty Intervention (4-5)

Program

Middle School (6-8) Program

High School General Education (9-12) Program

Vocational Laboratory (9-12) Program

Students W1lh D1sab1llttes

Category I

Category II

Category Ill

Category IV

Ga!egory V

Gifted Student - Category VI

Remedial Education Program

Alternative Education Program

English Speakers of Other Languages (ESOL)

TOTAL DIRECT INSTRUCTIONAL PROGRAMS

s

1717,31000 $ 366 659 00
4,10125200 647 083 00
2 163 926 00

1,667 568 60 $ 273 938 95
U15 026 20 595 41 31
2 607 957 48

30 158 75 $ 2 002 57 10501660 32 609 62 8 596 22

1 697,727 35 275 941 52
4,520,042 80 628,023 93
2,692,553 70

265 429 00 3 501 5 00 2,72 977 00
817,06 00 2 847 609 00
431 949 00 76 338 00
259,087 00 491 221 00

117 501 93 3 992 689 06 3,512 056 40
783 755 03
80 082 88 296,233 38 2 251,128 50 204,230 62 60,814 33 494,828 33
18 458 0 242 337 82 4 8 88 50

1825817 133 927 97 14 489 97 57 570 5
1 686 63 ,002 88 98,801 70 4,234 73
222 88 6 22 83
4 666
19 83 6 519 19

13576010 4,126,617 03 3,656 546 37
8 1,325 48
81,769 51 300,236 26 2,349,928 20 208 465 35
61 037 21 501 053 16
18 905 06 22 357 65 455 03 69

20411 34900 $ 22,062 904 72 $ 730 789 65 $ 22 793,694 37

Media Center Program Staff and Professional Development

626 173 00 11 800 00

748 772 58 30 983 80

11180722 83 816 20

860 579 80 11 ,800 00

TOTAL QBE FORMULA FUNDS

$

21 152,322 00 S 22 8 2 661 10 $ 926,413 07 S 23,769 074 17

(1) Compnsed of State Funds plus Local Five MIil Share

See notes to the general-purpose financial statements

- 36 -

HABERSHAM COUNTY BOARD OF EDUCATION GENERAL FUND - QUALITY BASIC EDUCATION PROGRAM (QBE)
ALLOTMENTS AND EXPENDITURES - BY SITE YEAR ENDED JUNE 30. 2002

SCHEDULE "5"

SITE
Comella Elementary School Clarkesville Elementary School North Habersham Middle School Demorest Elementary School South Habersham Middle School Baldwin Elementary School Habersham Central High School Woodville Elementary School Fa1rv1ew Elementary School Hazel Grove Elementary School Chattachoochee Community Center Central Office (Alternative Education Program)
TOTAL
(1) Compnsed of State Funds plus Local Five Mill Share

ALLOTMENTS FROM GEORGIA DEPARTMENT OF EDUCATION (1)

ELIGIBLE QBE PROGRAM COSTS

$

1,975.996 00 $

2,129,117 56

2.003.522 00

2.230 127 07

2.439.566 00

2.791.717 95

1,969.667 00

2,158.604 26

2,256.720 00

2.591,629 86

2, 148.002 00

2,295,278 02

4.764,766 00

5,476,651 58

807.301 00

912.675 54

958,802 00

1.044,492 98

827,920 00

961,498 40

142,743 53

259 087 00

59 157 62

s

20,411,349 00 $

22,793,694 37

See notes to the general-purpose financial statements - 37 -

SECTION II COMPLIANCE AND INTERNAL CONTROL REPORTS

.L~
'

'-' "''';,-./

I )1;

{USS!sl I \\'. 1111' ION
SIAI[ AUOITQn f ,..._; E,:,f,-;i;;,1

DEPARTMENT OF AUDITS AND ACCOUNTS
2.C.. \ ~.i....hmglon ~\r~c\ ~ W ~m,c 2 \4
ALIJnLJ Gcorg1J 3<H l 1-~HUI
Apnl 11, 2003

Honorable Sonny Perdue. Governor Members of the General Assembly Members of the State Board of Education
and Superintendent and Members of the Ilabersham County Board of Education
REPORT ON COMPLIANCE AND ON INTERNAL CONTROL OVER FINANCIAL REPORTING BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITII GOVERNMENT AUDITING STANDARDS
Ladies and Gentlemen
We have audited the financial statements of Habersham County Board ofEducdt1on as of and for the year ended June 30, 2002, and have issued our report thereon dated Apnl 11. 2003 This report wa~ qualified for a scope limitation and for various departure, from generally accepted accounting pnnc1plcs. as identified in the auditor's report on the general-purpose financial statements Except as discussed in the following paragraph, we conducted our audit in accordance with audJting standards generally accepted in the Umtcd States of America and the standards applicable to finanual audits contained in Government Auditing Standards, issued by the Comptroller General of the Umtcd States
We did not observe the taking of either the Federal donated commod1t1cs inventory or the purchased foods inventory at June 30, 2002, nor could we satisfy ourselves as to the accuracy of the <1mounts stated as inventones through <1lternat1vc procedure,
Compliance
As part of obtaining reasonable assurance about whether Habcrsh<1m County Bo<1rd of Education's financial statements are free of material misstatement. we performed tests of its compliance wnh certain prov1s1ons of laws. rcgulatwns, contracts and grants, noncompliance with winch could have a direct and matenal effect on the dctcrmmat1on offinanc1al statement amounts However, prov1dmg an opinion on compliance with those prov1swns w~ not an ob_1ccllve of our audit. <1nd accordmgly, we do not express such an op1mon The results of our test, disclosed no instance, of noncompliance that arc required to be reported under Government Auditing Standards
2002YI3-41

Internal Control Over Financial Reporting
In planning and performing our audit, we considered Habersham County Board of Educalion's internal control over financial reporting in order to determine our auditing procedures for the purpose of expressing our op1mon on the financial statements and not to provide assurance on the internal control over financial reporting However, we noted a certain matter involvmg the internal control over financial reporting and its operauon that we consider to be a reportable cond1t1on Reportable cond1t1ons involve matters coming to our attention relating to s1gmficant defic1enc1es in the design or operat10n ofthe internal control over financial reporting that, in ourJudgment, could adversely affect Habersham County Board of Educal!on's ability to record, process. summanze and report financial data consistent wilh assertions of management in the financial statements The reportable cond1t1on 1s descnbed m the accompanying Schedule of Findings and Questioned Costs as item FS-6681-0201
A matenal weakness 1s a cond11ion m which the design or operat10n of one or more of the internal control components does not re<luce to a relatively low level the nsk that misstatements in amounts that would be matenal in relauon to the financial statements being audited may occur and not be detected within a limcly penod by employees in the normal course of performing their assigned funclions Our cons1derat10n of the internal control over financial reporting would not necessanly disclose all matters in the internal control that might be reportable cond1t10ns and, accordingly, would not necessanly disclose all reportable cond1t1ons that are also considered to be matenal weaknesses However, we consider item FS-6681-02-01 to be a matenal weakness
This report 1s intended solely for the information and use of the management, members of the Habersham County Board of Education, Federal awarding agencies and pass-through enllt1es and 1s not intended to be and should not be used by anyone other than these specified parties
Respectfully submitted,
~~~

RWHas 2002YB-41

State Auditor

R11ss1-11 W. H1r-.10N
.:..TATE /\1.JD,Jf)n
I 1.-1.rf, ;'.! 1-l

DEPARTMENT OF AUDITS AND ACCOUNTS
2)4 W.1,hington Strt:ct \ W ~UHL':! 14 AIIJnl,1, (,corg1J 10134-~4011
April 11. 2003

Honorable Sonny Perdue. Governor Members of the General Assembly Members of the State Board of Education
and Superintendent and Members of the Habersham County Board of [ducatlon
REPORT ON COMPLIANCE WITH REQUIREMENTS APPLICABLE TO EACH MAJOR PROGRAM AND ON INTERNAL CONTROL OVER COMPLIANCE II\ ACCORDANCE WITH 0MB CIRCULAR A-133
Ladies and Gentlemen
Compliance
We have audited the compliance of Habersham County Board of Education with the type, of compliance requirements described m the US Office ofManagement and Budget (OMR/ Circular A-133 Compliance Supplement that are applicable to each of1ts maior Federal prob'Tilms for the year ended June 30, 2002 Habersham County Board of Education's maJor Federal programs arc 1dent1ficd m the Summary of Auditor's Results Section of the accompanymg Schedule ofFmdmgs and Queslloncd Costs Compliance with the reqmrcments oflaws, regulations, contracts and grants .tppllcable to each of its maJor Federal programs 1s the rcspons1h1llty of Habersham County Board of Educatwn', management Our respons1b1hty 1s to express an op1mon on Habersham County Board of Education's compliance based on our audit
We conducted our audit of compliance m accordance with audllmg standdTds generally accepted m the Umted States of America, the standards applicable to financial audits cont.tmcd m Go\ emmcnt Aud1tmg Standards, issued by the Comptroller General of the Umted States, and 0MB C1Tcular A133, Audas of States, local Governments, and Non-Profit Orga111zat10ns Those standards and 0MB CJTcular A-I 33 require that we plan and perform the audit to obtam reasonable assurance about whether noncompliance with the types ofcompliance raimrcments referred to above that could have a direct and m.iterial effect on a m.iJor Federal program occurred An audit mdudcs e,ammmg, on a test basis, evidence about the Hdbcrsham County Board of Educallon's compliance with those rcqmremcnts and perform mg such other procedures as we c-0ns1dered ncces,ary m the circumstances We believe that our audit provides a reasonable basis for our opmwn Our audit does not provide a legal dctermmatlon on Habersham County Board ofEducation's e-0mphance with those rcqu1Tcments
2002SA-10

In our op1mon, the Habersham County Board of Educat10n comphed, in all malenal respects. with the rcqmrcments referred lo above that arc apphcable to each of its maJor Federal progm.ms for the year ended June 30, 2002

Internal Control Over Comphance

The management of Habersham County Board of Education 1s responsible for estabhshing and maintaining efrect1ve internal control over compliance with requirements of laws, regulations, contracts and grants applicable to Federal programs In planning and performing our audJt, we considered Habersham County Board of Education's internal control over comphance with reqmrements that could have a direct and matenal effect on a maJor Federal program in order to determine our auditing procedures for the purpose of expressing our opinion on compliance and to test and report on internal control over compliance in accordance wJth 0MB Circular A-133

Our cons1dera!Jon of the internal control over compliance would not necessarily disclose all matters m the internal control that might be material weaknesses A material weakness 1s a cond1t10n in which the design or operat10n of one or more of the internal control components does not reduce to a relatively low level of risk that noncompliance with applicable reqmrements of laws, regulations, contracts and grants that would be matenal in relallon to a maJor Federal program being audited may occur and not be detected within a !Jmely period by employees in the normal course of performing their assigned functions We noted no matters involving the internal control over comphance and its opera!Jon that we consider to be matenal weaknesses

This report 1s intended solely for the inforrnauon and use of the management, members of the Habersham County Board ofEducahon, Federal awarding agencies and pass-through entJ!Jes and 1s not intended to be and should not be used by anyone other than these specified parties

Respectfully submitted,

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Hinton State Auditor

RWH as 2002SA-I0

SECTION III AUDITEE'S RESPONSE TO PRIOR YEAR FINDINGS AND QUESTIONED COSTS

HABERSHAM COUNTY BOARD OF EDUCATION AUDITEE'S RESPONSE
SUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS YEAR ENDED JUNE 30. 2002

PRIOR YEAR FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS

FINDING CONTROL NUMBER AND STATUS

FS-6681-00-0 I FS-6681-01-0 I

Further Acllon Not Warranted Unresolved - See Corrective Action/Responses

CORRECTIVE ACTION/RESPONSES

GENERAL FIXED ASSETS Failure to Mamtam General Fned Assets Account Group Fmdmg Control Number FS-6681-01-01

The Habersham County Board ofEducallon contracted with Max1mus Appnusals m spnng 2002 to help with the 1mplementaUon of the general fixed assets The fieldwork has been completed m regards to gathenng the general fixed assets mforrnat1on and the School D1stnct 1s awa1tmg the report The School D1stnct plans to implement general fixed assets mforrnat10n m early fiscal year 2003 to be m compliance with GASB 34 reqwrements

SECTION JV FINDINGS AND QUESTIONED COSTS

HABERSHAM COtn-,'TY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND QUESTIONED COSTS
YEAR ENDED .JlTI\'E 30, 2002
SUMMARY OF AUDITOR'S RESULTS
I Type of Report Issued on the Fmanc1al Statements The auditor's op1mon on the Habersham County Board of Educal!on's financial statements was quahfied for a scope hm1tat1on and for vanous departures from generally accepted accountmg pnnc1ples
2 Reportable Cond11Ions m Internal Control Disclosed by the Audit of the Fmancial Statements The audit report for the Habersham County Board of Educallon disclosed a financial statement reportable cond11lon related to the follow mg control category
General Fixed Assets
The reportable cond11Ion descnbed above 1s considered to be a matenal weakness
3 Noncomphance Malena! to the Financial Statements The audit of the Habersham County Board of Educat10n disclosed no instances of noncompliance that were deemed to be material to the financial statements
4 Reportable Cond1t1ons m Internal Control Over Ma1or Programs The audit report for the Habersham County Board of Educallon did not disclose any reportable cond1t10ns m mternal control over maJor programs
5 Type of Report Issued on Comphance for Ma)Or Programs The auditor's op1mon on the Habersham County Board of Education's report on compliance with reqmrements appheable to maJor programs was unquah lied
6 Audit Fmdmgs Required to be Reported by Section 510(a) ofOMB Circular A-133 The Habersham County Board of Educat10n's audit did not disclose audit findmgs reqmred to be reported by section 510(a) ofOMB Circular A-133
7 Ma1or Programs Federal awards audited as maJor programs arc as follows IO 553 Food and Nutnllon Program - Food Services - School Breakfast Program IO 555 Food and Nutnl!on Program - Food Services - National School Lunch Program 10 559 Food and Nutnllon Program - Food Services - Summer Food Service Program for Children 84 010 Elementary and Secondary Educal!on Act - Title I- Grants to Local Educational Agencies
8 Type "A" Program Dollar Threshold The dollar threshold for type "A" programs was S300,000 00
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HABERSHA.\1 COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND QUESTIONED COSTS
YEAR ENDED JUNE 30, 2002
SUMMARY OF AUDITOR'S RESULTS
9 Low Risk Aud11ee The Habersham County Board of Education quahfied as a low nsl. aud1tee as defined by Section 530 ofOMB Circular A-133
11 FIN ANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS
GENERAL FlXED ASSETS Failure to Mamtam General Fixed Assets Account Group Reportable Condition - Malena! Weakness Repeated From Pnor Year Fmdmg Control Number FS-6681-02-0 I
The Habersham County Board of Education did not mamtam a system-wide General Fixed Assets Account Group w1thm the formal accountmg records as required by generally accepted accountmg pnnc1ples This condition results m the general-purpose financial statements of the School D1stnct bemg meomplele and not m accordance with generally accepted accountmg pnnc1ples Appropnate act10n should be taken by the School D1stnct to cstabhsh accountmg controls and procedures to provide for maintenance of a General Fixed Assets Account Group These subs1d1aryrecords should mclude an mventory of land, bmldmgs and equipment owned by the School D1stnct and should mclude, but may not be hm1ted to, date acqmred, acqu1s1tlon cosl, eshmatcd replacement cost, location and desenpt10n Detailed records should be mamtained of all additions and dclet10ns to the General Fixed Assets Account Group
Management's Response
The Habersham County Board of Educallon contracted with Max1mus Appraisals m spnng 2002 to help with the 1mplementat10n of the General Fixed Assets The fieldwork has been completed m regards to galhenng the General Fixed Assets mformatlon and the School D1stnct has received the report The report has been mstalled on the accountmg system The School D1stnct 1s currently mmntammg the General Fixed Assets information to be m comphance with GASB 34 reqmrements
III FEDERAL AWARD FINDINGS AND QUESTIONED COSTS
No matters were reported
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