Audit report, Dekalb County Board of Education, Decatur, Georgia, year ended June 30, 1994

M
!MOO J;U [;JJ, ])3 /9'13-'14-
STATE OF GEORGIA DEPARTMENT OF AUDITS
254 WASHINGTON STREET ATLANTA. GEORGIA 30334

AUDIT REPORT DEKALB COUNTY BOARD OF EDUCATION
DECATUR, GEORGIA YEAR ENDED JUNE 30, 1994

DEKALB COUNTY BOARD OF EDUCATION - TABLE OF CONTENTS -

SECTION I

FINANCIAL

INDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL PURPOSE
FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION -
SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE

EXHIBITS

GENERAL PURPOSE FINANCIAL STATEMENTS

COMBINED STATEMENTS- OVERviEW

A

COMBINED BALANCE SHEET

ALL FUND TYPES AND ACCOUNT GROUP

2

B

COMBINED STATEMENT OF REVENUES, EXPENDITURES AND

CHANGES IN FUND BALANCES

GOVERNMENTAL FUND TYPES

AND EXPENDABLE TRUST FUNDS

4

C

COMBINED STATEMENT OF REVENUES, EXPENDITURES AND

CHANGES IN FUND BALANCES -ACTUAL AND BUDGET

GOVERNMENTAL FUND TYPES

7

D NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

8

ADDITIONAL FINANCIAL INFORMATION

COMBINING STATEMENTS

SPECIAL REVENUE FUND

E

COMBINING BALANCE SHEET

22

F

COMBINING STATEMENT OF REVENUES, EXPENDITURES

AND CHANGES IN FUND BALANCES

26

CAPITAL PROJECTS FUND

G

COMBINING BALANCE SHEET

30

H

COMBINING STATEMENT OF REVENUES, EXPENDITURES AND

CHANGES IN FUND BALANCES

32

FIDUCIARY FUND TYPES

I

COMBINING BALANCE SHEET

34

J

COMBINING STATEMENT OF REVENUES, EXPENDITURES AND

CHANGES IN FUND BALANCES

EXPENDABLE TRUST FUNDS

35

K

COMBINING STATEMENT OF CHANGES IN ASSETS AND LIABILITIES

AGENCY FUNDS

37

DEKALB COUNTY. BOARD OF EDUCATION TABLE OF CONTENTS

SECTION I

FINANCIAL

ADDITIONAL FINANCIAL INFORMATION

SCHEDULES

l SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE

40

2 ANALYSIS OF CASH AND CASH EQUIVALENTS

44

3 INVESTMENTS

45

4 ACCOUNTS RECEIVABLE

46

5 NOTES RECEIVABLE

49

6 DEBT SERVICE REQUIREMENTS TO MATURITY

50

SCHEDULE OF REVENUE

7

STATE FUNDS

52

8

LOCAL AND OTHER FUNDS

53

SCHEDULE OF EXPENDITURES BY OBJECT

9

GOVERNMENTAL FUND TYPES

54

10

LOTTERY PROGRAMS

55

11

FIDUCIARY FUND TYPE

EXPENDABLE TRUST FUNDS

56

ANALYSIS OF MINIMUM EXPENDITURE REQUIREMENTS

GENERAL FUND QUALITY BASIC EDUCATION PROGRAMS

12

OVERALL

.

57

13

BY PROGRAM

58

14 SCHEDULE OF COMPENSATION AND TRAVEL OF BOARD MEMBERS

60

SECTION II
COMPLIANCE
COMPLIANCE REPORT BASED ON AN AUDIT OF THE FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS
SINGLE AUDIT REPORT ON COMPLIANCE WITH THE GENERAL REQUIREMENTS APPLICABLE TO FEDERAL FINANCIAL ASSISTANCE PROGRAMS
SINGLE AUDIT OPINION ON COMPLIANCE WITH SPECIFIC REQUIREMENTS APPLICABLE TO MAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAMS
SINGLE AUDIT REPORT ON COMPLIANCE WITH SPECIFIC REQUIREMENTS APPLICABLE TO NONMAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAM TRANSACTIONS

DEKALB COUNTY BOARD OF EDUCATION - TABLE OF CONTENTS -
SECTION III INTERNAL CONTROL REPORT ON INTERNAL CON~TROL STRUCTURE IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS SINGLE AUDIT REPORT ON THE INTERNAL CONTROL STRUCTURE USED IN ADMINISTERING FEDERAL FINANCIAL ASSISTANCE PROGRAMS
SECTION IV FINDINGS AND IMPROPER OR QUESTIONED COSTS SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS
SECTIONV PERTINENT VIEWS OF RESPONSIBLE OFFICIALS SCHEDULE OF PERTINENT VIEWS OF RESPONSIBLE OFFICIALS

SECTION I FINANCIAL

CLAUDE L. VICKERS
STATE AUDITOR (404) 6562174

DEPARTMENT OF AUDITS
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400
May 26, 1995

Honorable Zell Miller, Governor Members of the General Assembly Members ofthe State Board ofEducation
and Superintendent and Members of the DeKalb County Board ofEducation
INDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE
Ladies and Gentlemen:
We have audited the general PUTP.Ose financial statements (Exhibits A through D) of the DeKalb County Board of Education, as of and for the year ended June 30, 1994, as listed in the table of contents. These financial statements are the responsibility of the Board's management. Our responsibility is to express an opinion on these financial statements based on our audit.
We conducted our audit in accordance with generally accepted auditing standards, Government Auditing Standards issued by the Comptroller General of the United States, and the provisions of the Office of Management and Budget Circular A-128, "Audits of State and Local Governments". Those standards and 0MB Circular A-128 require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement. An audit includes exaniining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion.
As described in the notes to the general purpose financial statements, the Board's financial statements have been prepared using certain accounting practices and policies which, in our opinion, vary in some respects from generally accepted accounting principles. These variances are described as follows:
* The general purpose financial statements of the Board did not contain a General Fixed Assets
Account Group to account for property and equipment owned by the Board which should be included to conform to generally accepted accounting principles.
94ARL-13

* School activity accounts maintained at the individual schools are not included in the general purpose
financial statements. To conform to generally accepted accounting principles, these accounts should be included in the general purpose financial statements.
* The Board did not recognize as expenditures, in the year ended June 30, 1994, a portion of salaries
and the corresponding employer's cost of related benefits earned for contractual services completed prior to June 30, 1994. Also funds received, subsequent to June 30, 1994, from the Georgia Department ofEducation for the State's share of these unrecorded salaries and related benefits were not recorded as revenue in the year under review. Conversely, the similar expenditures and related revenues for contractual services completed prior to June 30, 1993, were improperly recorded in the year ended June 30, 1994. To conform to generally accepted accounting principles, revenues should be recorded when available and measurable and expenditures should be recorded when incurred, rather than when funds are received or disbursed.
* The Board did not record inventories of purchased foods and Federal donated commodities housed at the various school sites in its general purpose financial statements. To conform to generally accepted accounting principles, these amounts should be recorded in the general purpose financial statements.
The aggregate effects on the general purpose financial statements of these variances or omissions have not been determined, but are believed to be material.
In our opinion, except for the effects on the general purpose financial statements ofthe matters referred to in the preceding paragraph, the general purpose financial statements present fairly, in all material respects, the financial position of the DeKalb County Board of Education as of June 30, 1994, and the results of its operations for the year then ended, in conformity with generally accepted accounting principles.
Our audit was conducted for the purpose offorming an opinion on the general purpose financial statements ofthe DeKalb County Board of Education taken as a whole. The combining statements (Exhibits E through K) and the financial schedules (Schedules I through 14 which includes the Schedule of Federal Financial Assistance) are presented for purposes ofadditional analysis and are not a required part of the general purpose financial statements of the DeKalb County Board of Education. Such information has been subjected to the auditing procedures applied in the audit ofthe general purpose financial statements and, in our opinion, except for the effects of the matters referred to in the third paragraph, such information is fairly presented in all material respects in relation to the general purpose financial statements taken as a whole.
A copy ofthis report has been filed as a permanent record in the office of the State Auditor and made available to the press ofthe State, as provided for by Official Code of Georgia Annotated Section 50-6-24.
Respectfully submitted,
~~
Claude L. Vickers State Auditor
CLV:cm 94ARL-13

DEKALB COUNTY BOARD OF EDUCATION - 1-

Cash and cash Equivalents
lrM!Slmenls
Accounts Receivable
Notes Receivable
lrwentories
Amount Available in Debt Service Fund
Amount to be Provided in Future Years
For Payment of: Bond Debt Compensated Absences
LIABILITIES AND FUND EQUITY
~
Accounts Payable Solaries Payable Expired Grant Balances Payable Contracts Payable Retainages Payable Deferred Revenue Funds Held for others Compensated Absences Ganeral Obligation Bonds Payable
Total Liabillties
FUND EQUITY
Fund Balances ReseM!d For Arbitrage Rebate Tax For Bus Replacement Funds For Continuation of Federal Programs For Debi Service For Expired Grant Balances/Questioned Costs For Federal capital Outlay For lrwentories For Purpooes of Bond Issue For State C&pital Outlay Projects
Unreserved Designated for Self-Insurance Fire Prctec:tion Undesignated
Total Fund Equity
Total Liabillties and Fund Equity

GENERAL FUND

GOVERNMENTAL FUND TYPES

SPECIAL

CAPITAL

REVENUE

PROJECTS

FUND

FUND

DEBT SERVICE
FUND

$ 8,113,390.42 $ 1,717,559.28 $

693,707.22 $

111,287.15

49,053,725.08

3,480,000.00 63,282,455.28

12,350,000.00

4,315,276.33

3,313,255.44

1,014,762.82

273,490.64

283,000.00

220,560.09

s 61 482 391.83 s 8 131 374.81 s 65 273 925.32 s 12 734 m.79

$ 7,004,303.61 $ 1,186,747.92 $

650,414.10

2,258,739.06

5,056.39

292,680.10

164,224.98

175,900.00
938,047.64 135,471.12

$ 7659774.10 $ 3 902 392.06 $ 1249418.76

$

184,470.08

$

76,344.56

$ 12,734,m.19

272,008.16

$

386,506.93

220,560.09

16,313,343.04

32 871 458.39

$ 456,478.24 $ 296,904.65 $ 49,571,308.36 $ 12,734,m.19

2,000,000.00 51 366139.49
$ 53 822 617.73 $

4532078.10 14453198.20

0.00

4 828 982.75 $ 64 024 506.56 $ 12734m.79

$ 61 482 391.83 $ 8 731 374.81 $ 65 273 925.32 $ 12734m_79

The notes to the general purpose financial statements are an integral part of this statement. -2-

EXHIBIT.A"

FIDUCIARY FUND TYPES TRUST AND AGENCY FUNDS

ACCOUNT GROUP GENERAL
LONG-TERM DEBT

TOTALS {Memorandum On!Y.} JUNE30 1994 JUNE30 1993

$

1,343,3&4.-48

$ 11,979,308.55 $ 15,"'613,195.14

1,900,000.00

130,066,180.36

76,074,875.97

8,916,785.23

5,808,183.89

283,000.00

283,000.00

220,560.09

199,460.38

$

12,734,777.79

12,734,777.79

10,257,603.28

104,880,222.21 5624420.TT

104,880,222.21 5624420.TT

60,242,396.72 5161757.76

$

3 243 364.48 $

123 239 420.TT $ 274 705 255.00 $ 173 295 473.14

273,584.91
86,297.95 $

$
5,624,420.TT 117 615 000.00

8,640,536.44 $
2,909,153.16 297,736.49 938,047.64 135,471.12 164,224.98 86,297.95
5,624,420.TT
117 615 000.00

8,827,973.33 2,807,341.33
99,938.54 33,430.00
2,467.50 85,911.25 188,797.18 5,161,757.76
70 500 000.00

$

359882.86 $

123239420.TT $ 136 410 888.55 $ 87 707 616.89

$ 2883481.62 $ 2883481.62

$

366,522.80

$

164,470.08

76,344.56

995.01

12,734,777.79

10,257,603.28

272,008.16

28,070.00

386,506.93

436,219.26

220,560.09

199,460.38

16,313,343.04

5,230,180.20

32 871 458.39

2262126.52

$ 63,059,469.04 $ 18,781,1TT.45

2,000,000.00 73 234 897.41
$ 138 294 366.45 $

2,000,000.00 64 806 678.80
85 587 856.25

$

3 243 364.48 $

123239420.TT $ 274 705 255.00 $ 173 295 473.14

. 3.

PEKAI RC'.OUNTV RQARP Of EDUCATION COUBINED STATEMENT OF RMNUE FXPENPIIURFS ANP CHANGES IN FUND MLANCES
GOVFRNMENTAl EUNP JYPES AND FXPENQABLF TRUST EUNQS
XEAB ENDFP JUNE 3Q 1994

~
S-Funds F-Funds Local and Other Funds
_, __ EXPENDITURES Curront lnstrucllon SupportSeMcoo -- --- PupllSeMcoo lmproywnent of Instructional SeMcoo
SchoolAdmln-
-and0po,atiol1 of Plont -T.._-SeMcoo CenlralSupportSeMcoo Other Support SeMcoo Food SeMcoo Opo,atiol1 E~Clplntior10 Capilol~
, _ OobtSorvice Principol
PoyingAgonlF-
Tclal~

OTHER FINANCING SOURCES OJSES)

Accrued,_ on Bonda Sold

l'roc:Ndl ln>m Gonoral Ol>liglllion Bonda ParValuo

PNmlum on Bonda Sold

o.-nonBondaSold

Refunding Bond luuance Cool

~ to Bond "-Aeonl

T , _ 0poraling T , _ In

0poraling

Out

Total Other F'ononc:lng Soun:es (Uen)
Excooo of R-,uos and Other Financing Soun:eo - (under) ~ and Other F'ononc:lng u -
FUND MLANCF JULY 1
I ~ Not Change In PwWJd

GENERAi. FUND

GOVERNMENTAi. FUND

SPECIAL

CAPITAi.

REVENUE

PROJECTS

FUND

FUND

$ 168,706,257.89 $ 12,133,729.81

689,244.01

25,743,268.35 $

238 881908.-46 13 820 153.62

$ 408 263 410.36 $ 51 6f17149.78 $

88,254.00 2 493526.39
2592780.39

$ 275,812,285.02 $ 25,-.918.92

14,733,681.02 2,704,148.70 10,474,617.09 2,002,500.39 22,604,812.14 3,716,882.09 36,258,418.23 17,897,483.93 10,395,912.47
122,283.86 131,247.19
1114,787.44

2,483,085.24 229,229.81 795,539.16 137,481.79 208,373.45 215,992.88 $
1,282,187.88 218,557.12_ 254,411.81

409,065.15

22,223,423.56 2,-.834.00 28,965.114

10,379,784.48

$ 398 818 809.57 $ 56 436 980.98 $ 10 788 829.61 9444800.79 $ -4739831.20 $ -8196049.22

$ 52,860,000.00 1,083,837.30

$ 7,000,000.00 $ -19 190 589.97
-12 190 589.97 $

4,398,519.97 0.00

14,792,050.00 -7 000 000.00

4 398 519.97 $ 81 535 887.30

$ -2,745,788.18 $ -341,311.23 $ 53,339,838.08

56,568,388.91

5,149,194.27 10,884,688.48

21 099.71

FVNP QAI ANC:f JUNf 30

$ 53,822,617.73 $ 4,828,982.75 $ 64,024,506.56

The notes to t h e ~ purpose financial -

are an integral pert of this -ernont. -4-

EXHIBIT"B"

TYPES DEBT
SERVICE FUND

TOTAL

FIDUCIARY FUND TYPE EXPENDABLE TRUST FUNDS

TOTALS tMamorandum Q!:!b'.}
YEAR ENDED JUNE 30 1994 JUNE 30 1993

$ 12201637.44

180,839,987.70 26,531,784.36 267 383 225.91 $

12 201 837.44 $ 474 754 977.97 $

26 273 047.50

180,839,987.70 $ 168,270,755.02

26,531,784.36

25,152,414.08

293 656 273.41

275 475 495.27

26 273 047.50 $ 501 028 025.47 $ 468898884.35

$ 301,507,183.94

17,216,766.26 2,933,378.31
11,270,156.25 2,136,982.18
22,812,985.58 4,341,749.93
36,540,586.22 18,116,041.05 10,850,324.08
122,283.86 $ 22,354,670.75 2,484,834.00 10,573,497.74

5,545,000.00 4,363,458.54
4889.81

5,545,000.00 4,383,458.54
4889.81

9 943 348.35 $ 475 9f,1 768.51 $

2 258 286.08 $ -1 232 790.54 $

301,507,183.94 $ 285,233,982.28

26,317,569.19

17,216,786.26 2,933,378.31 11,270,156.25 2,136,982.18 22,812,985.58 4,341,749.93 36,540,586.22 18,116,041.05 10,850,324.08 26,436,833.05 22,354,670.75 2,484,834.00 10,573,497.74

16,480,236.47 1,584,124.68 9,474,782.33 2,198,312.42
21,977,484.04 2,797,880.57 36,495,841.58 18,573,584.94 8,893,980.08 25,713,585.00 22,927,283.79
545,953.61 10,045,585.85

5,545,000.00 4,393,458.54
4889.81

5,865,000.00 3,839,981.fn
5819.29

26317569.19 $ 502 305 337.70 $ 4n 534 390.81

-14 521.89 $ -1 277 312.23 $ 3 835 726.26

218,885.42 $

218,885.42
52,860,000.00 1,083,837.30

26,190,569.97 -26 190 569.97
218885.42 $ 53962722.n

$

218,885.42 $

272,784.08

52,860,000.00 1,083,637.30
26,190,569.97 -26 190 569.97

43,590,000.00
-454,577.95 -816,442.53 -42,518,979.52 8,658,581.50 -8 476 880.87

$ 53 982 122.n $

455494.89

2,477,174.51 $ 10,257,603.28

52,729,932.18 $ 82,658,852.94
21 098.71

-14,521.89 $ 2,928,003.31

52,885,410.49 $ 85,587,856.25
21 098.71

-3,180,231.57 68,717,598.05
50491.77

1217341m.79 $ 135,410,884.83 $

2,883,481.62 $ 138,294,366.45 $ 85 587,856.25

.5.

QEK!I a ~um aQABQ QE EQY~IIQN CQMIINEP IAIEMEHI QE B~EN!.!E Et5;eEHCUili!BES ANQ Ct:IAN~E IN E!.!NQ ~NCES
6CD.!AL ANQ aUtKila !;iQY.EBNMEt:ml El.INC I:ifE YEAR ENPEP J!.!NE 3Q 1994

EXHIBIT"C"

ACTUAL PER
EXHIBIT"B"

ADJUSTMENTS

ACTUAL PER
BUDGET BASIS

BUDGET

VARIANCE FAVORABLE (UNFAVORABLE)

~
State Funds Federal Funds Local and other Funds

$ 180,839,987.70 $ 26,531,764.36
267,383,225.91

0.00 $ 180,839,987.70 $ 183,311,365.00 $ 26,531,764.36 21,413,278.00
267 383,225.91 253 054,815.00

-2,471,377.30 5,118,486.36 14 328,810.91

Total Reven.-

$ 474,754 977.97 $

0.00 $ 474,754 977.97 $ 457 779 258.00 $

18 975 719.97

EXPENDITURES
current
lnatruction Support Services
Pupil Services Improvement of lnatructional
Services
- - Educational Media Senliceo
General Administration School Admlnillratlon
Mainlonance and Operalion of Plant
Student Tranoportation Senliceo Central Support Senliceo other Support Senliceo Food Services Operation Enterprise Operations Capital Outlay Debi service

301,507,183.94 $
17,216,786.26
2,933,378.31 11,270,156.25
2,139,982.18 22,812,985.59
4,341,749.113
39,540,566.22 18,116,041.05 10,650,324.06
122,263.86 22,354,670.75
2,464,834.00 10,573,497.74
9 943,348.35

0.00 $ 301,507,183.94 $ 304,407,077.00 $

17,216,786.26 16,754,142.00

2,933,378.31 11,270,156.25
2,139,982.18 22,812,985.59
4,341,749.113

2,519,531.00 11,280,939.00
2,354,919.00 22,781,603.00
4,068,448.00

39,540,566.22 18,116,041.05 10,650,324.06
122,263.86 22,354,670.75
2,464,834.00 10,573,497.74 9,943,348.35

40,879,327.00 17,337,442.00 12,262,635.00
547,896.00 19,313,935.00
3,014,890.00 24,069,554.00 10,864,031.00

2,899,893.06
-462,624.26
-413,847.31 10,782.75
214,936.82 -51,382.59 -273,301.113
1,338,740.78 -778,599.05 1,612,310.92 425,632.14 -3,040,735.75 550,056.00 13,496,056.26 920,682.65

Total Expenditures

$ 475,987,768.51 $

0.00 $ 475,987,768.51 $ 492,436,369.00 $

16,448,600.49

Exceu of Reven.- ow,r (under) ExpendMureo

$ -1,232,790.54 $

0.00 $ -1 232 790.54 $ -34 657111.00 $ 33 424 320.46

QTHEB EIN~~lti QL!B~ES U.!SESl

other Sources OlherUoes

$ 80,153,292.29 $ -26,190,569.57

0.00 $ 80,153,292.29 $ 70,608,033.00 $ -26,190,569.57 -17156,833.00

9,545,259.29 ~.033,736.57

Total other F'onancing Soun:es

(Uaeo)

$ 53,962,722.72 $

0.00 $ 53,962,722.72 $ 53,451,200.00 $

511,522.72

Exceu of Revenues and Other Financing

Sources over Expenditures and other

Financing Uses

$

52,729,932.18 $

0.00 $ 52,729,932.18 $ 18,794,089.00 $ 33,935,843.18

FUND ~LAN~E J!.!LY 1 lm
INVENTORY - NET CHANGE IN PERIOD

82,659,852.94 21,099.71

-199,460.38 -21,099.71

82,460,392.56 0.00

82,144,651.79

315,740.77 0.00

FUND i!IILl',NCE J!JNE :lQ 1 ~

$ 135,410,884.83 $

-220,560.09 $ 135,190,324.74 $ 100,938,740.79 $

34,251 583.95

Toe notes to the general purpooe financial statements are an integral part of this statement. -7-

DEKALB COUNTY BOARD OF EDUCATION

EXIIlBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30 1994

Note I: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
The DeKalb County Board ofEducation (Board) was established under the laws ofthe State of Georgia and operates under the guidance of a school board elected by the voters and a Superintendent appointed by the Board. With the exception of the departures from generally accepted accounting principles disclosed in the following paragraphs, the financial statements of the Board have been prepared in conformity with generally accepted accounting principles as applied to government units. The Governmental Accounting Standards Board (GASB) is the accepted standard-setting body for establishing governmental accounting and financial reporting standards.
The more significant ofthe Board's accounting policies are described below.
REPORTING ENTITY
In evaluating how to define the government unit for financial reporting purposes, management has considered the criteria set forth in GASB Codification of Governmental Accounting and Financial Reporting Standards, Section 2100, "Defining the Financial Reporting Entity". The primary government consists of all the organizations that compose the legal entity ofthe DeKalb County Board ofEducation.
Based upon the application ofthe above criteria, the DeKalb County Board ofEducation is determined to be the lowest level of government exercising oversight responsibility and control over all activities related to public education in DeKalb County, Georgia, excluding that area encompassed by the City ofDecatur. The Board is not included in any other governmental "reporting entity" as defined by GASB Codification of Governmental Accounting and Financial Reporting Standards.
Board members were elected by the public and have decision making authority, the power to designate .management, the ability to significantly influence operations, and primary accountability for fiscal matters. The Board determines the millage rate at which school taxes are levied and may incur bonded indebtedness with voter approval.
FUND ACCOUNTING
The Board uses funds and an account group to report on its financial position and the results ofits operations. Fund accounting is designed to demonstrate legal compliance and to aid financial management by segregating transactions related to certain governmental functions or activities.
A fund is a separate accounting entity with a self-balancing set of accounts. An account group is a financial reporting device designed to provide accountability for certain assets and liabilities that are not recorded in the funds because they do not directly affect expendable available financial resources.
General Fixed Assets are recorded as expenditures in the various funds at the time of purchase. A General Fixed Assets Account Group is not presently maintained by the Board. To conform to generally accepted accounting principles, a General Fixed Assets Account Group should be maintained for reporting the cost of assets acquired by governmental fund types.
- 8-

DEKALB COUNTY BOARD OF EDUCATION

EXIIlBIT "D"

NOIBS TO THE GENERAL PURPOSE FINANCIAL STAIBMENTS

JUNE30 1994

Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
Although "school activity accounts" are maintained at the individual schools, neither the assets, liabilities and fund equity, nor the revenues, expenditures and changes in fund balances of these accounts are reflected in these financial statements. To conform to generally accepted accounting principles, these accounts should be recorded in the general purpose financial statements.
The general purpose financial statements account for all State, Federal, Local and Other Funds under control ofthe Board, in compliance with generally accepted accounting principles applicable to governmental units, unless otherwise disclosed in these notes. Funds and the account group presented in this report are as follows:
GOVERNMENTAL FUND TYPES - are used to account for all or most of a Board's general activities. Governmental Fund Types include:
GENERAL FUND - the fund used to account for all financial resources ofthe Board except those required to be accounted for in another fund. These transactions relate to resources obtained and used for services traditionally provided by a board of education.
SPECIAL REVENUE FUND - the fund used to account for the proceeds of specific revenue sources (other than for major capital projects) that are legally restricted to expenditures for specified purposes. These funds are primarily received from the Georgia Department of Education and from the Federal government to accomplish specific objectives and are required to be accounted for separately. Also included are proceeds received from State, Federal, Local and Other sources for operations of the school food services fund and internal service fund. These funds could be accounted for as an enterprise funds; however, the Board chooses not to provide for depreciation, but to maintain the funds on a modified accrual basis and to report the funds as special revenue funds under governmental fund types, which is acceptable under generally accepted accounting principles for governmental entities.
CAPITAL PROJECTS FUND - the fund used to account for financial resources to be used for the acquisition or construction of major capital facilities.
DEBT SERVICE FUND - the fund used to account for the accumulation ofresources for, and the payment ot; general long-term principal, interest and paying agent fees.
FIDUCIARY FUND TYPES - the trust and agency funds used to account for assets held by a government unit in a trustee capacity or as an agent for individuals, private organizations, other government units and/or other funds. These funds include:
EXPENDABLE TRUST FUNDS Self-Insured Employee Benefit Funds - the funds used for Dental Reserve, Employee Alternative Benefits and Health Self-Insurance Revenues and Expenditures.
AGENCY FUNDS - the funds used to account for assets held for other funds, governments, or individuals.
- 9-

DEKALB COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE30 1994

Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
ACCOUNT GROUPS
GENERAL LONG-TERM DEBT ACCOUNT GROUP - used to account for general obligation bonds outstanding and material accrued compensated absences.
BASIS OF ACCOUNTING
The accounting and financial reporting treatment applied to a fund is determined by its measurement focus. All governmental funds and expendable trust funds are accounted for using a current financial resources measurement focus. With this measurement focus, only current assets and current liabilities generally are included on the balance sheet. Operating statements of these funds present increases (i.e., revenues and other financing sources) and decreases (i.e., expenditures and other financing uses) in net current assets. Their reported fund balance is considered a measure of available spendable resources.
Liabilities which are expected to be financed from available spendable resources are reported as liabilities in the governmental funds. Other liabilities, which are not expected to be financed from available spendable resources, are reported in the General Long-Term Debt Account Group.
Agency funds are purely custodial in nature and do not involve measurement of results ofoperations.
Governmental funds and expendable trust funds are accounted for using the modified accrual basis of accounting under which:
Revenues are recogniz.ed when susceptible to accrual (i.e., when they become both measurable and available). "Measurable" means the amount ofthe transaction can be determined and "available" means collectible within
the current period or soon enough thereafter to be used to pay liabilities of the current period. Those revenues considered susceptible to accrual are property taxes, intergovernmental grants, beverage tax and investment income. Property taxes are considered available ifthey are collected and remitted by the collecting agent to the Board within 60 days after fiscal year-end.
Expenditures are generally recognized when the related fund liability is incurred.
A departure from the above definitions is the accounting treatment afforded the final two payments on General Fund teachers' and bus drivers' contracts, and the resources available from the Georgia Department of Education for the State's share ofthese contracts. During fiscal year 1994, a substantial number of personnel of the Board were employed for a one hundred and ninety day period beginning in late August 1993 and ending in early June 1994. Personnel contracts for this employment period specify that compensation be paid in twelve equal monthly payments beginning in September 1993 and ending in August 1994. State grants to fund the State's share ofthese contracts were disbursed from the Georgia Department ofEducation to the Board in the same twelve months. As ofJune 30, 1994, compensation under these employment contracts had been earned, but two of the twelve monthly payments, due for July and August 1994, had not been made.
- 10 -

DEKALB COUNTY BOARD OF EDUCATION

EXIIlBIT "D"

NOTES TO TIIE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE30 1994

Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
Payments for these two months were made and recorded as expenditures by the Board subsequent to June 30, 1994. Also, the State's portion of the compensation paid in July and August 1994 was received and recorded as revenue in the fiscal year subsequent to June 30, 1994. Conversely, the similar expenditures and related revenues for contractual services completed prior to June 30, 1993, were recorded in the year ended June 30, 1994. Generally accepted accounting principles require that revenues be recorded when available and measurable and that expenditures be recorded when incurred, rather than when funds are received or disbursed.
Agency funds are accounted for using the modified accrual basis of accounting in recognizing assets and liabilities.
BUDGET
The DeKalb County Board ofEducation has a legally authorized nonappropriated budget which is formally approved by the Board at the aggregate level. Budgets are prepared to provide a basis for funding operations and there is no legal prohibition regarding overexpenditure of the aggregate budget. The budget process begins when the Board's administration prepares a tentative aggregated budget for the Board's approval. After approval of this tentative budget by the Board; such budget is advertised at least once in a newspaper ofgeneral circulation in the locality. At the next regular meeting of the Board after advertisement, the Board receives comments on the tentative budget, makes revisions as necessary and adopts a final school budget. This final budget is then submitted, in accordance with provisions ofthe Quality Basic Education Act, OCGA Section 20-2-167, to the Georgia Department ofEducation.
The Board prepares its budget on the modified accrual basis, which is the same basis on which it presents its financial statements. The budget comparison on Exhibit "C" presents actual and budget data for all governmental funds on a combined basis. To facilitate comparison with the budget, inventories as reflected on Exhibit "B" have been eliminated from fund balance.
CASH AND CASH EQUIVALENTS
COMPOSITION OF DEPOSITS Cash and cash equivalents consist of deposits (including certificates of deposit and savings accounts) in authoriz.ed financial institutions. Georgia Laws authorize the Board to deposit its funds in one or more solvent banks, insured Federal savings and loan associations, or insured State chartered building and loan associations. The placement ofproceeds from bond issues in certificates of deposit is limited to financial institutions located within this State.
INVESTMENTS
COMPOSITION OF INVESTMENTS Investments made by the Board are stated at cost. The Official Code of Georgia Annotated Section 36-83-4 authorizes the Board to invest its funds in the following:
- 11 -

DEKALB COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30 1994

Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES

(1) Obligations issued by the State ofGeorgia or by other states,

(2) Obligations issued by the United States government,

(3) Obligations fully insured or guaranteed by the United States government or a United States government agency,

(4) Obligations ofany corporation ofthe United States government,

(5) Prime banker's acceptances,

(6) The Local Government Investment Pool administered by the Office of Treasury and Fiscal Services,

(7) Repurchase agreements, and

(8) Obligations of other political subdivisions of the State of Georgia.

RECEIVABLES

Receivables consist ofgrant reimbursements due from Federal, State or other grantors for expenditures made but not reimbursed and other receivables disclosed from infollllation available, Receivables are recorded when either the asset or revenue recognition criteria has been met. Receivables recorded on the general purpose financial statements do not include any amounts which would necessitate the need for an allowance for uncollectible receivables.

PROPERTY TAXES

The DeKalb County Board ofCommissioners fixed the property tax levy for the 1993 tax year (calendar year) on June 22, 1993 (levy date). Taxes were due on November 15, 1993 and could be paid in two installments on August 15, 1993 and November 15, 1993 (due dates). The lien date for property taxes was January 1, 1993. Taxes collected within the current fiscal year or within 60 days after year-end are reported as revenue in fiscal year 1994 since their collection meets the criteria ofGASB codification section P70. l 03. The DeKalb County Tax Commissioner bills and collects the property taxes for the Board ofEducation, withholds 1.9% of taxes collected as a fee for tax collection, and remits the balance of taxes collected to the Board.

Tax millage rates levied for the 1993 tax year (calendar year) for the DeKalb County Board ofEducation were as follows (a mill equals $1 per thousand dollars of assessed value):

School Operations School Bonds

23.53 mills 1.10 mills

~mills

- 12 -

DEKALB COUNTY BOARD OF EDUCATION

EXEllBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE30 1994

Note I: SUMMARY OF SIGNlFICANT ACCOUNTING POLICIES
INVENTORIES
FOOD INVENTORIES Inventories reported on the Combined Balance Sheet are comprised of purchased bulk commodities for resale to individual school lunchrooms within the DeKalb County School System and are valued at cost. Such inventories are maintained as a part of an Internal Services Fund and are equally offset with a corresponding reservation of fund balance as this amount is not available for discretionary expenditures.
Donated food commodities are recorded as revenues and expenditures at the time commodity items are received. Inventories ofdonated and other food commodities housed at the various school lunchrooms used in the preparation of meals are not reported on the Combined Balance Sheet. To conform to generally accepted accounting principles, these amounts should be recorded in the general purpose financial statements.
COMPENSATED ABSENCES
Compensated absences represent obligations of the Board relating to employees' rights to receive compensation for future absences based upon service already rendered. This obligation relates only to vesting accumulating leave in which payment is probable and can be reasonably estimated. No liability has been recorded in the individual funds for the current portion ofthis obligation as this amount is deemed immaterial to the general purpose financial statements.
GENERAL OBLIGATION BONDS
The Board issues general obligation bonds to provide funds for the acquisition and construction of major capital facilities. General obligation bonds are direct obligations and pledge the full faith and credit of the government. The outstanding amount of these bonds is recorded in the General Long-Term Debt Account Group.
INTERFUND TRANSACTIONS
The Board has the following types ofinterfund transactions:
Reimbursements ofexpenditures initially made from a fund that are properly applicable to another fund, are recorded as expenditures in the reimbursing fund and as reductions of expenditures in the fund that is reimbursed.
Operating transfers are recorded for all interfund transactions other than reimbursements.

- 13 -

DEKALB COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO TIIB GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE30 1994

Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES

MEMORANDUM ONLY -TOTAL COLUMNS

Total columns on the general purpose financial statements are captioned "Memorandum Only" to indicate that they are presented only to facilitate financial analysis. Data in these columns do not present financial position or results of operations in con{ormity with generally accepted accounting principles. Neither are such data comparable to a consolidation. lnterfund eliminations have not been made in the aggregation ofthis data.

DEFICIT FUND BALANCE

The following fund reported a deficit fund balance position at June 30, 1994, which is not readily apparent on the general purpose financial statements:

Fund Type/Fund Name Fiduciary Fund T~
Expenoable Trust Fund Dental Reserve Fund
Note 2: DEPOSITS AND INVESTMENTS

Deficit Balance $ )89327 82

COLLATERALIZATION OF DEPOSITS Official Code ofGeorgia Annotated (OCGA) Section 45-8-12 provides that there shall not be on deposit at any time in any depository for a time longer than ten days a sum of money which has not been secured by surety bond, by guarantee ofinsurance, or by collateral in an amount of not less than 110 percent of the public funds being secured after the deduction ofthe amount ofdeposit insurance. OCGA Section 45-8-11 provides an officer holding public funds may, in his discretion, waive the requirement for security in the case of operating funds placed in demand deposit checking accounts.

Acceptable security for deposits consists of any one ofor any combination ofthe following:

(1) .Surety bond signed by a surety company duly qualified and authorized to transact business within the State of Georgia,

(2) Insurance on accounts provided by the Federal Deposit Insurance Corporation,

(3) Bonds, bills, notes, certificates ofindebtedness or other direct obligations of the United States or of the State ofGeorgia,

(4) Bonds, bills, notes, certificates of indebtedness or other obligations of the counties or municipalities of the State of Georgia,

(5) Bonds ofany public authority created by the laws of the State ofGeorgia, providing that the statute that created the authority authorized the use of the bonds for this purpose,

- 14 -

DEKALB COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE30 1994

Note 2: DEPOSITS AND INVESTMENTS

(6) Industrial revenue bonds and bonds of development authorities created by the laws of the State of Georgia, and

(7) Bonds, bills, notes, certificates of indebtedness, or other obligations of a subsidiary corporation of the United States government, which are fully guaranteed by the United States government both as to principal and interest and debt obligations issued by the Federal Land Bank, the Federal Home Loan Bank, the Federal Intermediate Credit Bank, the Central Bank for Cooperatives, the Farm Credit Banks, the Federal Home Loan Mortgage Association, and the Federal National Mortgage Association.

CATEGORIZATION OF DEPOSITS At June 30, 1994, the bank balances were $35,292,605.18. The amounts of the total bank balances are classified into three categories of credit risk:

Category 1 - Cash that is insured (e.g., Federal depository insurance) or collateralized with securities held by the Board or by the Board's agent in the Board's name.
Category 2 - Cash collateralized with securities held by the pledging financial institution's trust department or agent in the Board's name.
Category 3 - Uncollateralized deposits. (This includes any bank balance that is collateraliz~ with securities held by the pledging financial institution, or by its trust department or agent but not in the Board's name.)

The Board's deposits are classified by risk category at June 30, 1994, as follows:
Risk Category I 2 3 Total
CATEGORIZATION OF INVESTMENTS Investments are classified as to risk by the three categories described below:

Bank Balance $ 1,000,000.00 26,914,273.99
7 378 331.19 $35 292 605 )8

Category I - Insured or registered, or securities held by the Board or the Board's agent in the Board's name.
Category 2 - Uninsured or unregistered, with securities held by the counterparty's trust department or agent in the Board's name.
Category 3 - Uninsured or unregistered, with securities held by the counterparty, or by its trust department or agent but not in the Board's name.

- 15 -

DEKALB COUNTV BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30 1994

Note 2: DEPOSITS AND INVESTMENTS

At June 30, 1994, the canying amount ofthe Board's total investments was $130,066,180.36 and the market value of these investments was $130,066,180.36. The investments are classified as to risk categories as follows:

Type of Invesbnent

Risk Celegnries

Carrying
.Ammm!..

Market Value

U.S. Government $ 27,298,656.69 $ 28,058,523.67 $

Repurchase

Agreements

0.00 74 709 000.00

0.00 $ 55,357,180.36 $ 55,357,180.36 0.00 74 709 000.00 74 709 000.00

Total

$ 27298 656 69 S 102767 523 67 $ _ __,0..0..0,. $ l30~ 18036 $ ]30066180 36

Note 3: NON-MONETARY TRANSACTIONS

The Board receives food commodities from the United States Department of Agriculture (USDA) for school breakfast and lunch programs. These commodities are recorded at their Federally assigned value. See Note 1 - Inventories

The Administrative Central Office of the Georgia Department of Technical and Adult Education used lottery proceeds to purchase $500,000.00 of equipment for DeKalb Technical Institute during the fiscal year ended June 30, 1994. However, revenues and expenditures for these lottery proceeds are not reflected in these financial statements.

Note 4: RISK MANAGEMENT

The Board has established a limited risk management program for Workers' Compensation. Estimated claims are budgeted by management based on known claims and prior experience. Workers' Compensation claims are paid out ofthe same fund that the employee's salary and benefits were paid from. During fiscal year 1994, a total ofSI,253,345.49 was paid in claims. An excess coverage insurance policy covers individual claims in excess of$250,000.00.

The Board has established a limited risk management program for Unemployment Compensation. Estimated claims are budgeted by management based on known claims and prior experience. Unemployment Compensation claims are paid out ofthe same fund that the employee's salary and benefits were paid from. During fiscal year 1994, a total of$39,462.50 was paid in claims.

The Board has designated $2,000,000.00 for a self-insurance fire protection program.

- 16 -

DEKALB COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE30 1994

Note 5: GENERAL LONG-TERM DEBT

The changes in General Long-Tenn Debt during the fiscal year ended June 30, 1994, were as follows:

Compensated Absences

General Obligation
Bonds

Total

Balance July 1, 1993

$5,161,757.76 $70,500,000.00 $75,661,757.76

Additions Annual Leave Earned and Utilized (Net) Salaries Salary Related Fringe Benefits (*)
Deductions

62,971.24 399,691.77

52,660,000.00 5 545 000.00

52,660,000.00
62,971.24 399,691.77 5 545 000.00

$ 5 624 420 77$117 615 000 00 $123 239 420 77

(*) Includes related fringe benefits applicable to compensated absences at July 1, 1994.

At June 30, 1994, payments due, by fiscal year which includes principal and interest for these items:

Fiscal Year Ended June 30
1995 1996 1997 1998 1999 2000 andthereafter
Total Principal and Interest
Note 6: PRIOR YEAR DEFEASEMENT OF DEBT

General Obligation
Bonds
$ 12,949,718.75 12,905,087.50 13,169,025.00 13,476,093.13 8,363,598.75
113 758 947.56
$)74 622 470 69

In fiscal years 1992 and 1993, the Board defeased certain general obligation bonds by placing the proceeds of new bonds in an irrevocable trust to provide for all future debt service payments on the old bonds. Accordingly, the trust account assets and the liability for the defeased bonds are not included in the Board's general purpose financial statements. At June 30, 1994, $63,880,000.00 ofbonds are outstanding and are considered defeased.

Note 7: SIGNIFICANT COMMITMENTS

At June 30, 1994, the Board had encumbrances in the amount of$3,428,082.44 for the unperformed portion of purchase orders, contracts and other commitments for goods and services associated with the Lottery Programs. The Georgia Department of Education has funding available to the Board in an amount equal to these encumbrances. Encumbrances outstanding do not constitute expenditures or liabilities in the current year

- 17 -

DEKALB COUNTY BOARD OF EDUCATION

EXIIlBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30 1994.

Note 7: SIGNIFICANT COMMITMENTS

because these commitments will be honored during the subsequent fiscal year. These encumbrances are identified by Lottery Program as follows:

Algebra Classrooms Computers in Classrooms Distant Learning Media Center and Library Equipment Safe Schools Grant

$ 40,662.55 1,218,251.64 110,000.00 1,371,758.54 687 409.71
S 3 428 08244

The following is an analysis of significant outstanding construction or renovation contracts executed by the Board as ofJune 30, 1994, together with funding available:

Project

Unearned Executed Contracts

Funding Available From State

95/94S-644-018 93/92S-644-033 91-644-018 346 - Indian Creek Elementary 370 - Woodward Elementary 376 - Glen Haven Elementary 379 - Clifton Elementary 380 - Snapfinger Elementary 381 - Atherton Elementary 382 - Canby Lane Elementary 383 - Stone Mill Element!!:1)' 385 - Hooper Alexander Elementary
386 - Avondale Elementary 387 - Marbut Road Elementary 388 - Glen Haven Elementary 998 - Sexton Woods Center

$ 1,480,366.67 $ 3,124,872.00 1,821,408.12 6,924,600.00 1,993,696.65 5,673,678.74 1,215,791.42 559,306.86 707,874.68 945,583.00 1,092,383.10 820,759.00 911,503.20 794,565.60 1,267,000.00 886,552.80 1,447,187.39 646,505.22 690 735.00

$1728121871 $15 723 150 74

The amounts described in this note are not reflected in the general purpose financial statements.

Note 8: CONTINGENT LIABILITIES

Amounts received or receivable principally from the Federal government are subject to audit and review by grantor agencies. This could result in requests for reimbursement to the grantor agency for any expenditures which are disallowed under grant terms. The Board believes that such disallowances, if any, will be immaterial to its overall financial position.

The Board is a defendant in various legal proceedings pertaining to matters incidental to the performance of routine Board operations. The ultimate disposition ofthese proceedings is not presently determinable, but are
not believed to be material to the general purpose financial statements.

- 18 -

DEKALB COUNTY BOARD OF EDUCATION

EXIIlBIT "D"

NOTES TO Tiffi GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30 1994

Note 9: ACCUMULATED EMPLOYEES' LEAVE
Full-time twelve month employees earn annual leave ranging from ten days to twenty days per year depending on the employees' length ofcontinuous service with a maximum accumulation of sixty days. Employees are paid for unused accumulated annual leave at their current rate of pay upon retirement or termination of employment.
Full-time employees earn one and one-quarter days of sick leave each month with a maximum accumulation ofone hundred eighty days. Employees are paid between $3.00 and $7.00 per day for unused sick leave which may range from twenty-six days to one hundred sixty-five days upon retirement or termination ofemployment.
Note 10: RETIREMENT PLANS
TEACHERS RETIREMENT SYSTEM OF GEORGIA (TRS)
TRS PLAN DESCRIPTION Substantially all teachers, administrative and clerical personnel employed by local school systems are covered by the Teachers Retirement System of Georgia (TRS), which is a cost-sharing multiple employer public employee retirement system (PERS).
TRS provides service retirement, disability retirement and survivors benefits for its members. A member is. eligible for service retirement after 30 years ofcreditable service, regardless ofage, or after 10 years of service and attainment of age 60. A member is eligible for early retirement after 25 years of creditable service and attainment of age 55, at a reduced benefit. Retirement benefits paid to members are equal to 2% of the average of the member's two consecutive highest paid years of service multiplied by the number ofyears of creditable service up to 40 years. The normal retirement pension is payable monthly for life. Options are available for distribution ofthe member's monthly pension at a reduced rate to a designated beneficiary on the member's death.
Retirement benefits also include death and disability benefits. A disabled member or surviving spouse is entitled to receive annually an amount equal to the member's service retirement benefit or disability retirement, whichever is greater. The death benefit is the amount that would be payable to the member's beneficiary had the member retired on the date of death on either a service retirement allowance or a disability retirement allowance, whichever is larger. The benefit is based on the member's creditable service (minimum of 10 years of service) and compensation up to the time of disability or death.
Members become fully vested after ten years of service. If a member terminates with less than ten years of service, no vesting ofemployer contnbutions occurs, but the member's contributions are refunded with interest.
The Board's payroll for employees covered by TRS for the year ended June 30, 1994, was $290,089,153.28; total payroll was $310,561,770.00.

- 19 -

DEKALB COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO TIIE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE30 1994

Note 10: RETIREMENT PLANS

TRS CONTRIBUTIONS REQUIRED AND MADE Employees of the Board who are covered by TRS are required to contribute 6% of their gross earnings to TRS. The Board makes monthly employer contributions to TRS at rates adopted by the TRS Board of Trustees as advised by their independent actuary. For fiscal year 1994 that rate for employer contributions was 11.81%. The interest rate assumption (rate ofretum on investments) was 7.50%.

Total contributions made during fiscal year 1994 amounted to $51,654,147.09, ofwhich $34,252,688.57 was made by the Board and $17,401,458.52 was made by employees. These contributions represented 11.81% (Board) and 6% (employees) of covered payroll.

TRS FUNDING STATUS AND PROGRESS The amount of the total pension benefit obligation is based on a standardized measurement established by Statement No. 5 ofthe Governmental Accounting Standards Board (GASB) that, with some exceptions, must be used by a PERS. The standardized measurement is the actuarial present value of credited projected benefits. This valuation method reflects the present value of estimated pension benefits that will be paid in future years as a result of employee services performed to date, and is adjusted for the effects of projected salary increases. A standardized measure ofthe pension benefit obligation was adopted by the GASB to enable readers of PERS financial statements to assess that PERS funding status on a going-concern basis, assess progress made in accumulating sufficient assets to pay benefits when due, and make comparisons among other PERS and among other employers.

Total unfunded pension benefit obligation ofTRS as of June 30, 1993, was as follows:

Total pension benefit obligation

$13,912,014,000.00

Net assets available for benefits, at cost

12 821 722 000.00

Unfunded pension benefit obligation

$ I Q90 292 000 00

The measurement ofthe total pension benefit obligation is based on an actuarial valuation as ofJune 30, 1993. Net assets available to pay pension benefits were valued as of the same date. TRS does not make separate measurements ofassets and pension benefit obligation for individual employers.

Total.contributions from all employers to TRS for fiscal year ended June 30, 1994 were $521,550,000.00. The Board's contn"bution for the year ended June 30, 1994 of $34,252,688.57 was actuarially determined and represented 6.5675% of total contributions made by all participating employers.

Ten year historical trend information is presented in the 1994 TRS Component Unit Financial Report. This information is useful in assessing TRS's accumulation of sufficient assets to pay pension benefits as they become due.

- 20 -

DEKALB COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30 1994

Note 10: RETIREMENT PLANS
PUBLIC SCHOOL EMPLOYEES RETIREMENT SYSTEM OF GEORGIA (PSERS)
PSERS PLAN DESCRIPTION Substantially all bus drivers, maintenance, custodial, and lunchroom personnel employed by local school systems are covered by the Public School Employees Retirement System of Georgia (PSERS). All employer's contributions are made by the State of Georgia.
PSERS provides service retirement, disability retirement and survivors benefits for its members. A member is eligible for normal service retirement after 10 years ofservice and attainment of age 65. A member applying for service retirement with 1Oyears of service and retires between the ages of60 and 65 receives a reduced benefit. Monthly retirement benefits paid to members are equal to $8.00 per month multiplied by the number of years of creditable service. Options are available for distribution of the member's monthly pension at a reduced rate to a designated beneficiary on the member's death.
Retirement provisions include death and disability benefits. Disability benefits are the same as ifthe employee had retired at age 65 as long as the employee has 15 or more years ofcreditable service. Death benefits are dependent upon the number ofyears of service. Ifthere are less than ten years of service, a lump sum refund of the employee's contributions and interest are made to the beneficiary. Ifthere are more than ten years of service, the beneficiary shall receive for life half of what the employee would have received upon retirement.
Members become fully vested after ten years of service. Ifa member terminates with less than ten years of service, no vesting ofemployer contnbutions occurs, but the member's contributions are refunded with interest.
There were 1,868 employees covered under PSERS for the year ended June 30, 1994.
PSERS CONTRIBUTIONS REQUIRED AND MADE Covered employees are required by State statute to contribute $4.00 a month for the nine month school year. Unlike TRS, the Board makes no contribution to PSERS. The State ofGeorgia is required by statute to make employer contributions actuarially determined and approved and certified by the PSERS' Board ofTrustees. Total contributions from employees ofthe Board made during fiscal year 1994 amounted to $62,804.00. Total contribution for all school systems made by the State of Georgia to PSERS for fiscal year ended June 30, 1994, was $9,150,000.00.
Note 11: SURETY BONDS
The School Superintendent, Dr. Robert R. Freeman, is bonded in the amount of $100,000.00 with the Hartford Fire Insurance Company, Hartford, Connecticut, their Bond No. 4638226, on which premium was paid through July 1, 1994.

- 21 -

QEKAbB CQlJNTV BOARD OF J:QIIQAJJQN CQMBINJNG RAI ANCE SHEFT
seecLAJ REVENUE FLJNn
JUNE3Q 1PP:1

Cash and Cash Equivalents

SCHOOi. FOOD
SERVICES FUND

ATHLETIC FUND

GEORGIA LEARNING RESOURCES SYSTEM

260,844.59 $ 28,870.45 $ 1,519.88

3,480,000 .DO

815,1o43.IM

3,150.110

T...I _
LIABJLmes ANP FUNP l;QUJTY
Casho-dnaft -Payable Salaries Payable Expired Grant Balances Payable Oefemd Revenue
T. . .lliabilltieo FUNPE9VJTY
Fund Balances Reoerved For Continuation of Federal Programs For Inventories
TalalFund Equity
Tola! Llabililieo and Fund Equity

$ 4,355,988.,43 $ 28670.45 $ 41189.88

468,558.08 9&4,142.45
$
1,452,898.53 $

192.58

3,754.84 615.85 299.311

192.58 $ 4,889.88

2,903,288.110 s 2,1103,288.90 s

28 4n.88 s, _ ___,,o,,,.oo"-
28 4n.ae s. --~o=.oo~

$ 4,355,988.,43 $ 28,870.45 $ 4,889.88

See notes to the general purpose fmancial statements.

-22-

EXHIBIT"E"
"-1

INTERNAL SERVICE
FUND

STATE PRESCHOOi. HANDICAPPED
PROGRAM

SEVERELY EMOTIONALLY
DISTURBED

807,025.115$

10,291.06 $

304,7-46.13

LOTTERY PROGRAMS

DRUG-FREE SCHOOLS ANO COMMUNITIES
M5f

2,264.57

DRUG-FREE SCHOOLS ANO COMMUNITIES -
SCHOOi. PERSONNEL
TRAINING

220,560.09

165,<M3.38 $ 470,751.26

32,077.24 $

14,025.15

$ 827,586.04 $

10,291.06 $

469,789.51 $ 470,75126 $ 34,341.81 , _ _ _1""4"',02"'5"".1.._5

2,530.12 $ 2,304.04
4,834.16 $

10,291.06 $ 10,291.06 $

$ 142,692.03 326,280.02
817.-46

16,178.10 80,903.28 $ 83,147.41 269,858.112 40,662.55

469,789.51 $ 470,751.26 $

$ 10,317.65 18,024.77 5,999.39
34,341.81 $

14,025.15 14,025.15

220,560.09 220,560.09 602,191.79$ _ _ ___,oc,.OOc=-$ _ _ ___,0;;.00,:_$ _ ___,o"".00=$ _ __:0:,00c.$ _ _ __:0:-OOc. 822,751.88 $ _ _ ___,0,=,00,:.S _ _ ___,0;;,OO::.S _ ___,0"'.OOc:.$ _ __:0:.OOc.$ _ _ __:0:.OOc.

$ 827,586.04 $

10,291.06 $

469,789.51 $ 470,751.26 $ a..a.1.a1 s _ _ _1:;;;:=02=5"-'_15a.

-23-

Cash and Cash Equivalents Investments Accounts Receivable

DEICALR COUNTY RQARP ?f F;PUCADQN COMBINffi BAJ ANCI= SHEfl SPfClAL REVeNUE FUNp JUNE 3Q 1P94

ELEMENTARY AND SECONDARY EDUCATION PCT

TITLEII-

CHAPTER1

EISENHOWER

EDUCATION OF EDUCATION OF CHAPTER 2

MATHEMATICS FOREIGN

CHILDREN IN

DEPRIVED B1.0CK GRANT AND SCIENCE LANGUAGES

STATE SCHOOLS

CHILDREN FLOW THROUGH EDUCATION ASSISTANCE

128,240.62 $

13,383.18

6,007.,43

730,494.18

135,088.78 $ 24,888.40

LIABH mes ANP FUND gaurrv
~ Cash ""1lrafl -Payable Salaries Payable E,q,ired Grant Balances Payable Deferred Rewmue T'"8ILiabifities
FUNDE9UrTV Fund Balances
Reserved For Continuation ofF-.at Proa,wno For Inventories
TolalFundEquity
T'"8I Liabililiec and Fund Equity

_ _ _ _6._00_1_.-43_$ 858,734.80 $

13,383.18 $

135,088.78 $ 24,886.40

6,007.,43 $

233,670.25 $
552,933.08 9,405.n

6,007.,43 $ 796,009.10 $

$ 10,9511.29 2,423.89
13,383.18 $

135,088.78 $ 24,886.40 135088.78 $ 24,888.40

&2,ns.10

&2.ns.10

0.00

0.00 $

0.00 $

0.00 $

0.00

$

0.00 $

62n5.70 $

0.00 $

0.00 $

0.00

6,007.,43 $ 858,734.80 $

13,383.18 $

135,088.78 $ 24,886.40

See no&es to the general purpose financial statements.

- 24-

EXHIIIIT'F ~2

EMERGENCY MMGRANT EDUCATION

EDUCATION FOR HOMELESS CHILDREN ANOYOLITH

INDIVIDUALS WITH

DISABILITIES EDUCATION ACT

T1TLE VI, B

FLOW

PRESCHOOL

THROUGH

PROGRAM

JOB TRAINING PARTNERSHIP
ACT

188.53 $

433.95 $

394,"55.69 $

56,158.07 $

47,856."49

DEKALB TECHNICAL INSTITUTE

TOTALS JUNE30 191M JUNE30 1993

667,742.110 $ 2,024,729.13 $ 1,IJQ8.253.28

3,-480,000.00

4,1199,181.56

618,515.08

3,313,255. . .

2,653,375.711

220580.011

199,ol&0.38

188.53 $

433.95 $

394,"55.69 $

56,158.07 $

47,856."9 $ 1,286.257.95 $ 9,038,S...86 $ 8,650,251.01

188.53 $ 168.53 $

19'1.38 $ 239.57

70,831.48$ 99,938.08 223,886.16

433.95 $

394,"55.69 $

5,711.74 $ 14,637.16 33,820.30
888.87
56,158.07 $

34,077.86 4,757.62$ 9,021.01
47,856."9 $

$ 123,501.12 24,664.17
2,7112.85 123,562.43
274,520.57 $

307,1811.85 1,186,747.82 $ 2.258,739.08
292,880.10 184~4.98
4.209.561.91 $

1,191,405.80 2,148.243.08
74,ol95.63 85,911.25
3,501 086.74

0.00 $ 0.00 $
188.53 $

0.00 $ 0.00 $

0.00 $ 0.00 $

0.00 $ 0.00 $

13,618.86 $

13,618.86 $

0.00

998,118.52

0.00 $ 1,011,737.38 $

78~.56 220,580.011 $
298,1104.85 $ 4,532,078.10
4,828,982.75 $

199480.38 199,480.38 4,948733.69 5,1"4919'127

433.95 $

394,"55.69 $

56,158.07 $

47,856."9 $ 1,286.257.95 $ 9,038,S...86 $ 8,650.251.01

- 25-

PfKAI B COUNTV BOARP OF FPVQATIQN COMRINING STATFMENT OF RfYENUFS FXPFNPITUBliS ANP CHANGES IN FUNQ BALANCES
SPECIAL BMNUF FUNQ
JUNE3Q 1994

~
State Funds Federal Funds Local and Other Funds
Total Revenues
EXPENDITURES
Current Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Service6 General Administration School Administration Business Administration Maintenance and Operation of Plant Student Transportation Services Central Support Services Food Services Operation Enterprise Operations
Capital Outlay
Total Expend"itures
Excess of Revenues over (under) Expenditures
OTHER FINANCING SOURCES flJSES)
Operating Transfers In Operating Transfers Out
Total Other Financing Sources (U&es)
Excess of Revenues and Other Financing Sources over (under) Expenditures and Other Financing Uses
FUNP BAI ANCE JULV 1
Inventory Net Change In Period
FUNP BALANCE JUNE 30

SCHOOL FOOD
SERVICES FUND

ATHlETIC FUND

GEORGIA LEARNING RESOURCES SYSTEM

1,,131 ,926.00 $ 12,793,797.11 8,447.009.37

4,807.44 $ 763.307.00

65,979.00 258,811.12

22,6n,732A8 $ 768,114.44 $ 324,790.12

$ 295,846.,13 28,943.69

22,223,423.56

139,213.66 674,966.44

22.223.423.56 $ 814,180.10 $ 324,790.12

449,308.92 $ -46,065.66 $

0.00

219,028.00

219,028.00

668,336.92 $ -46,065.66 $

0.00

2,234,952.98

74,543.55

0.00

2,903.289.90 $ 2a.4n.89 s

0.00

See notes to the general purpose financial statements.

-26-

EXHIBIT"F" Page1

INTERNAL SERVICE
FUND

STATE PRESCHOOL HANDICAPPED PROGRAM

SEVERELY EMOTIONALLY
DISTURBED

LOTTERY PROGRAMS

DRUG-FREE SCHOOLS AND COMMUNmEs
fCT

DRUG-FREE SCHOOi.SAND COMMUNITIES
SCHOOL PERSONNEL
TRAINING

1,494,505.81

787,-453.00 S

2,506,381.00 S 2,056,573.37

378,883.92

s

'461,385.24 S

14,025.15

1,-505.81 S

787 453.00 $ 2,885,264.92 S 2,056,573.37 S '461,385.24 $

14,025.15

778,158.13 S 8,294.87

2,311,915.18 $ 1,887,442.98

593,558.23

151,293.79 S

459,083.57

167,928.08

23,510.00

2,281.67

1,788,867.56
1,788,867.56 S -295,361.75 $

787,-453.00 S 0.00 S

s 3,073,401.48 S 2,0&2,2'46.n
-188,136.57 $ -S,673.40 S

'461,385.24 S 0.00 $

-295,381.75 $ 1,097,013.92
21,099.71

0.00 S 0.00

188,136.57 S 188,136.57 S
0.00 S 0.00

5,673.40 5,673.40
0.00 S 0.00

0.00 $ 0.00

622,751.88 S

0.00 S

0.00 S

0.00 S

0.00 $

14,025.15
14,025.15 0.00
0.00 0.00 0.00

-27-

PfKAJ ROOVNIY BQABD OF ECXJCATION CQMB1NING STAJeMENT OF BMNUES EXPENDJTUBES AND QHAN9ES IN flJNP BAI ANr'!ES
S?FCIA.L RMNUE FllNQ JUNE AA 1994

State Funds Federal Funds Local and Other Funds
Total Revenues
EXPENDITURES
Curmd lnstructk>n Support Services Pupil Services Improvement or Instructional Services Educational Media Services General Administration School Administration Business Administration Maintenance and Operation of Plant Student Transportation Services Central Support Services Food Services Operation Enterprise Operations
Capital Outlay
Total Expend"Jtures
Excess of Revenues over (under) Expenditures
OTHER FINANCING SOURCES CLISE)
Operating Transfers In Operating Transfers Out
Total Other Financing Sources (Uses)
Excess of Revenues and Other Financing Sources over (under) Expenditures and Other Financing Uses
FUND BALANCE JULY 1
Inventory- Net Change In Period
FUND BALANCE JUNE 30

ELEMENTARY AND SECONDARY EDUCATION /lCT

mLEU-

CHAPTER1.

EISENHOWER

EDUCATION OF EDUCATION OF CHAPTER 2

MATHEMATICS FOREIGN

CHILDREN IN

DEPRNEO BLOCK GRANT- ANO SCIENCE LANGUAGES

STATE SCHOOLS CHILDREN FLOW THROLIGH EDUCATION ASSISTANCE

30,258.43 $ 5,925,287.39 $

603,036.11 $

230,048.59 $ 30,399.80

30,258.43 $ 5 925,287.39 $

603036.11 $

230 048.59 $ 30,399.80

30,258.43 $ 5,830,550.911
$ 13,641.22 18,369.48

$ 601,750.89
1,285.22

229,229.61 818.96

30,399.80

--~30=~258=.43~$ 5862,561.69 $

603,036.11 $

230,048.59 $ 30,399.80

0.00 $ &2.ns.10 s ____o~.oo=s____o~.oo='--~o=.oo~

0.00 $ 0.00

&2,ns.10 s
0.00

0.00 $ 0.00

0.00 $

0.00

0.00

0.00

0.00 $ &2.ns.10 s____o:;;;.oo;a.s____o:;;;.oo..,s _ __.o.:aaooa.

See notes to the general purpose financial statements.

- 28-

EXHIIIIT"F"
"-2

EMERGENCY MMGRANT EDUCATION

EDUCATION FOR HOMELESS CHILDREN ANDYOUTH

&1,346.38 S

23,433.95 $

INOMOUALS WITH

DISABIUTIES EDUCATION /CT

TITLEVI, B

FLOW

PRESCHOOL

THROUGH

PROGRAM

JOB TRAINING PARTNERSHIP
/CT

DEKALB TECHNICAi. INSTTTVTE

TOTALS YEAR ENDED JUNE30 1 - JUNE 30, 1993

2,062,805.88 S

288,799.20 $ .

s
'465,716.12

5,280,810.00 S 2,101,252.15 3115,331.44

12,133,729.81 S 9,712,296.85 25,743,266.35 24,851,417.05 13,820,153.62 13,632,497.25

&1,346.38 $

23,433.95 $ 2 062,805.88 S

2ll8 799.20 $

'465,716.12$ 10,497183.56 $ 51,687,149.78 S 47 !l86.210.95

s &1,120.n
225.86
64,346.38 $ 0.00 $
0.00 S 0.00 0.00 $

23,433.95 S

1,744,224.06 S 312,263.13

6,318.50

23,433.95 $ 0.00 $

2,062,805.68 $ 0.00 S

201,508.87 S 98,290.23
2ll8 799.20 $ 0.00 $

413,488.57 S 12,268,544.56 S 25,884,918.92 $ 2,ns,746.71

22,075.88
25,750.86 4,400.00

860,301.42
164,844.58 112,910.54
215,1182.68 1,232,1107.33
74,943.46 254,411.81
28,965.84

2,483,065.24 228,229.61 785,538.16
137,481.78 208,373.45 215,982.88 1,282,167.98 218,557.12 254,411.81 22,223,423.58 2,464,834.00 28,965.84

2,532,882.85 22-4~18.45 161,220.21 114,384.91 210,371.80
1182,846.88 178,1166.88 476,674.56 22,775,478.08 545,953.81 252 762.57

'465,716.12$ 15,213,622.03 S 58,436,980.98 S 53,192,627.14

0.00 $ -4,716,628.44 $ -4,739,831.20 $ -5,195,416.19

0.00 S 0.00

0.00 $ 0.00

0.00 $ 0.00

6,294,887.31 $ 6,707,525.28 S -2,309 005.31 2,309,005.31
3,985 882.00 S 4,398 519.97 $

5,-.476.87 -300000.00
5156,476.87

0.00 $ 0.00

-730,946.44 $ 1,742,883.82

-341,311.23 $ 5,149,194.27
21,089.71

-36,938.32 5,135,641.82
50491.77

0.00 S

0.00 S

0.00 $

0.00 S 1,011,737.38 S 4,828,982.75 $ 5,149,194.27

- 29-

DEKAl BCOUNJY BOARD OF FPYCATJQN QOMBINING BALANCE SHEEI
CAPITAi PROJECTS FUND JUNF30 1994

~ Cash and Cash Equivalents Investments Accounts Receivable Notes Receivable
Total Assets
LIAl;;HLIIIE ANl2 FYNP EQ!J!IY
~ Cash Overdraft Accounts Payable Contracts Payable Retainages Payable Total Liabilities
FYNPEQUIIY
Fund Balances Reserved For Arbitrage Rebate Tax For F-ral Capital Outlay For Purposes of Bond IS$UO For State Capital Outlay Projeds
Unreserved Undesignated Total Fund Equity
Total Liabilities and Fund Equity

REGULAR

1989 BOND ISSUE
FUND

1993-A BOND ISSUE
FUND

PROJECTS AB6-644--032/ A88-644-004

$

237,481.38

14,701,-.90 $ 5,029,000.00 S 43,551,955.38

56,567.07

958,195.75

283000.00

15.041 066.97 $ 5 029.000.00 S 44510151.13 $

237.481.39

$

143,549.47 $ 1,405,681.09 $ 31,255,816.71

175,900.00

374,294.88

346,239.93

70024.42

42170.38

$

587 868.77 $ 1 581 581.09 $ 31 844 227.00

3,447,418.91 3,447,418.91

12,865,924.13
s
12,865,924.13 $

237481.39 237,481.39

14 453 198.20

0.00

0.00

14 453198.20 S 3 447 418.91 $ 12865924.13 $

0.00 237481.39

15 041 066.97 $ 5 029.000.00 S 44510151.13 $

237 481.39

See notes to the general purpose financial statements.

.30.

EXHIBIT"G"

GEORGIA STATE FINANCING AND INVESTMENT COMMISSION

PROJECT 644-002

PROJECT 91-644-018

PROJECT 93/92~

PROJECT 95/94S-644-018

INSTITUTIONAL CONSERVATION
PROGRAM

TOTALS JUNE 30 1994 JUNE 30 1993

0.00 $ 13,862,184.24 $ 12,269,626.13 $

6,742,955.80 $

386,506.93 $ 33,498,754.49 $

530,582.89

63,282,455.28

9,605,570.76

1,014,762.82

301,849.33

283000.00

283000.00

0.00 $ 13 862 184.24 $ 12 269 626.13 $

6,742,955.80 $

386 506.93 $ 98 078 972.59 $ 10720802.98

$

89,843.79 $

8199.56

98043.35 $

48,430.34 $ 5122.48
53552.82 $

79,238.70 9954.30
89193.00

$ 32,805,047.27 175,900.00 $ 938,047.84 135471.12
$ 34 054 466.03 $

237.00 33,430.00 2 487.50
36134.50

$ 13 784 140.89 $ 13,784,140.89 $

12 216 073.31 s
12,216,073.31

$ 6653762.80 6,653,762.80 $

0.00

0.00

0.00 $ 13 784 140.89 $

0.00 12 216 073.31 $

0.00 6 653 762.80 $

0.00 $ 13,862,184.24 $ 12,269,626.13 $

6,742,955.80 $

386,506.93 S

s
386,506.93 16,313,343.04
32 871 458.39

386,522.80 436,219.26 5,230,180.20 2262126.52

386,506.93 S 49,571,308.36 $ 8,295,048.78

0.00

14 453 198.20

2389619.70

386506.93 S 84 024 506.56 $ 10 684 668.48

386,506.93 S 98,078,972.59 $ 10 720 802.98

-31-

DEKALB CQIJNIY RQARP OF CPUCATION COMBINING SWCMCNI OE REVENUES EXPENDITURES ANP CHANGES IN EIINP RALANCCS
CAPITAL PROJECTS FUND YEAR ENDED JUNE 30 1A94

~
Federal Funds Local and Other Funds
Total Revenues
EXPENDITURES
Current Support SalVices Business Administration Bond Issuance Cost
Capital Outlay Land and Land Improvements Building and Building Improvements Equipment
Total Expenditures
Excess of Revenues over (under) Expenditures
OTHER FINANCING SOURCES (IJSES)
Proceeds from General Obligation Bonds Par Value Premium on Bonds Sold
Operating Transfers In Operating Transfers OUt
Total Other Financing Sources (Uses)
Excess of Ravenuas and Other Financing Sources
over (under) Expenditures and Other F"manc:ing Uses
FUND RAIANCE JULY 1
Adjustments Residual Equity Transfer
FUND BAI ANCE JUNE 30

REGULAR

1989 BOND ISSUE
FUND

1993-A BOND ISSUE
FUND

PROJECTS
A86-644-032/ A88-644--004

321111.82 $ 321111.82 $

$

0.00

200129.28 $ _ __,1.,972=2=:85=.29,:.

200129.28 $

1 9n 285.29 $ _ _ _ _~0~.00~

$ 1,3n,313.96
290n.oo
1 401 385.96 $
$ -1 080274.14 $

$
230,667.43 2,109,784.94
8961.00
2 349 413.37 $
-2 149 284.09 $

409,065.15
500.00 1,657,913.-46 $ 4033 823.51
6101 302.12 $
-4 129 016.83 $

7,241.41
7241.41 -7241.41

14,792,050.00 $ 14 792 050.00

52,660,000.00 1,083,837.30 $
-38 701 463.00
15 042 374.30 $

$ 13,711,775.86 $ 437,053.04

-2,149.284.09 $ 5,596,703.00

10,913,357.47 $ 1,952,566.66

304 369.30

201,463.00 201463.00 194,221.59 43,259.80

$ 14,453198.20 $

3 447 418.91 $ 12,865,924.13 $

237 481.39

See notes to the general purpose financial statements.

-32-

EXHIBIT"H"

GEORGIA STATE FINANCING AND INVESTMENT COMMISSION

PROJECT 644-002

PROJECT 91-&14-018

PROJECT 93/92~

PROJECT 95/948-&14-018

INSTITUTIONAL CONSERVATION
PROGRAM

TOTALS YEAR ENDED JUNE30 1994 JUNE30 1993

$

0.00 $

0.00 $

0.00 $ 0.00 $

0.00 $ 0.00 $

0.00 $ 0.00 $

98.254.00 $ 98254.00 $

98,254.00 2"'93526.39 $
2 592 780.39 $

829831.13 829831.13

0.00 $

175,863.53 $

0.00 $ 0.00 $

175863.53 $ -175 863.53 $

258,419.69 $
258419.69 $ -258 419.69 $

346,237.20 $
346237.20 $ -346 237.20 $

$ 148,966.33 148966.33 $ -49 712.33 $

,409,065.15
231,167."'3 $ 6,076,740.52 4071856.51
10 788 829.61 $
-8196 049.22 $

1 1,150.70
2,266,183.93 7385518.65
9792 833.28
-8 983 002.15

$ 13,500,000.00 $ 11,000,000.00 $

7,000,000.00

13 500 000.00 $

11 000 000.00 $

$

0.00 $ 13,32 ,1311.47 S

s 10,7 1,580.31

30,369.30

0,004.2

1,74,"'93.00

7000000.00
6,653,762.80 $ 0.00

-304369.30

52,660,000.00 1,083,837.30
46,"'93,513.00 $ -38 701 483.00
$ 61 535 887.30 $

3,017,404.00 -17404.00
3000000.00

-49,712.33 S 53,339,838.08 S ~.983,002.15

36,219.26

10,684,698.48

16,647,670.83

0.00

$

0.00 $ 13 764140.69 $ 12 216 073.31 $

6,653 762.80 $

386506.93 $ 64 024 506.56 $ 10 684 698.48

-33-

DEKALB COUNTY BOARD OF EDUCATION COMBINING BALANCE SHEET FIDUCIARY FUND TYPES JUNE 30 1994

ASSETS Cash and Cash Equivalents Investments

EXPENDABLE TRUST FUNDS

SELF-INSURED EMPLOYEE BENEFIT FUND

DENTAL

EMPLOYEE'S

HEALTH

RESERVE

ALTERNATIVE

SELF-INSURANCE

FUND

BENEFIT FUND

TRUST FUND

$

0.00 $

936,493.46 $

509,900.89

1,900,000.00

Total Assets

$

0.00 $

936,493.46 $

2,409,900.89

LIABll,ITl!;;S AND FUND EQUITY

!.IAl;!ILITIES

Cash Overdraft Accounts Payable Funds Held for Others

$

189,327.82

$

Total Liabilities

$

189,327.82 $

FUND EQUITY

Fund Balances Unreserved Deficit
Undesignated

$ -189,327.82 0.00 $

Total Fund Equity

$ -189,327.82 $

273,584.91 273,584.91

662,908.55 $ 662,908.55 $

2,409,900.89 2,409,900.89

Total Liabilities and Fund Equity $

0.00 $

936,493.46 $

2,409,900.89

See notes to the general purpose financial statements. -34-

EXHIBIT"!"

AGENCY FUNDS

TOTALS JUNE 30, 1994 JUNE 30, 1993

$

86,297.95 $ 1,532,692.30 $ 567,826.28

1,900,000.00

2,797,125.33

$===,;;;86~,2:.;9;,;,7;;;;.9.;;.5 $ 3,432,692.30 $ 3,364,951.61

$ 189,327.82

273,584.91 $ 248,151.12

$

86,297.95

86,297.95

188,797.18

$

86,297.95 $ 549,210.68 $ 436,948.30

$ -189,327.82

$ _ _ _ _--=0.:.:.0:::.0

3,072,809.44 $ 2,928,003.31

$ _ _ _ _--=0.:.:.00:::. $ 2,883,481.62 $ 2,928,003.31

$===,;;;86~,2:.;9;,;,7;;;;.9:;;,5 $ 3,432,692.30 $ 3,364,951.61

-35-

DEKALB COUNTY RQARP OF EDUCATION
COMBINING STATEMENT OF REVENUES EXPENP1IUBES ANP CHANGES IN FUNP BA.LANCES FIPUCIARY FUND JYPE EXPENDABLE TRUST FUNDS YEAR ENPEP JUNE 30 1994

EXHIBIT"J"

~ Local and Other Funds
EXPENDITURES
CulTOlll SupportSeNices Other Support Services
Excess of Revenues over (under) Expenditures
FYNP BALANCE JULY 1

SELF-INSURED EMPLOYEE BENEFIT FUNDS

DENTAL RESERVE

EMPLOYEE'S ALTERNATIVE

HEALTH SELF-INSURANCE

FUND

BENEFIT FUND

TRUST FUND

TOTALS YEAR ENDED JUNE 30 1994 JUNE 30 1993

1 568 918.99 $ 23 157 742.<IO $

1546386.11 $ 26 273 047.50 $ 25 803 240.71

2 440284.68 $ 22 739 571.24 $

-871,365.69 $ 682 037El

418,171.16 $ 244 737.39

1137713.27 $ 26317569.19 $ 25292642.31

408,672.84 $ 2 001 228.05

-44,521.69 $ 2 928 003.31

510,598.40 2 417 404.91

FUND BALANCE JUNE 30

189,327.82 $

662,908.55 $

2,409,900.89 $ 2,883,481.62 $ 2,928,003.31

See notes to the general purpose financial statements.

.36.

~
ARMORED CAR SERVICE
ASSETS Cash and Cash Equivalents

PEKAI BCOUNTY BQABQ OF EPUQADQN COMBINING STATfMSNT OF CHANGES IN ASfirn ANP I IARILmes
EIPUCJABY RJNP IXPE - AGENCY FUNDS YEAR FNPEP JUNE 30 1994

EXHIBIT"K'"

BALANCE JULY1 1993

ADDITIONS

DEOUCTIONS

BALANCE JUNE 30 1994

0.00 $

67 404.00 $

s_ _ _ 67431.18

._21_.18.,

LIABILITIES Funds Held for Others

0.00 $

67 404.00 $

s_ _ _ 67431.18

._21_.1_8

REJIBl;P EMP[ QYFFS MEDICAL INSURANCE
ASSETS Cash and Cash Equivalents

-1.04 $

86 757.73 $

86756.12 s_ _......o_.5_7

LIABILITIES Funds Held for Other&

-1.04 $

86 757.73 $

86756.12 s______o_.s._1

ASSETS Cash and Cash Equivalents
LIABILITIES Funds Held for Others
ATHI sIIC fUNP
~ ASSETS
Cash and Cash Equivalents
LIABILITIES Funds Held for Others
STUDENT INSURANCE ASSETS
Cash and Cash Equivalents
LIABILITIES Funds Held for Others

1556.41 $

11 686.80 $

11331.15 s_____1""s_.12.a.0&.

1556.41 $

11 686.80 $

s_____ 11331.15

1aa9_,12;;,;;.06_,

-3112.75 $

32 426.67 $

30 257.56 s_ _ _-943=.64-

-3112.75 $

32 426.67 $

30 257.56 s_ _ _-943=.64-

.37.

68.50 $

8 247.28 $

8702.28 s_ _ _-386=.50"-

68.50 $

824728 $

s_ _ 8 102.28

_.-386=.50"'

DEKALB COUNJY RnARP QE l;QUCADQN COMBINING STATEMENT OF 9HANQE$ 'N ASETS ANP LIABILfflES
FIDUCIARY FUND TYPE AGEN9Y RJNPS YEAR ENPEP JUNE 3Q 1QP4

EXHISIT"I("

DEKALB TECHNICAL INSTITUTE CONCESSIONS
ASSETS Cash and Cash Equivaierds

BALANCE JULY1 1993

ADOITIONS

DEDUCTIONS

BALANCE JUNE 30 1994

134428.14 $

29 298.15 $

21 561.18 $ 142165.11

LIABILITIES Funds Held for Others

134428.14 $

29 298.15 $

21561.18 $ 142165.11

HOPF GRANT
ASSETS Cash and Cash Equivalents

0.00 $

'40 787.75 $ 124 319.50 $ .aa.531,75

LIABILITIES Funds Held for Other&
~ ASSETS
Cash and Cash Equivalents

0.00 $

'40787.75 $ 124.319.50 $ .aa.531.75

25 098.45 $ 689 060.00 $ 718 175.99 $

017.54

LIABILITIES Funds Held for Othen;

25 098.45 $ 689 060.00 $ 718175.99 $

017.54

SCHQl..ARSHIP fUNP
ASSETS Cash and Cash Equivalents

15 981.06 $

298n.ea s

25 554.12 $

20.299.62

LIABILITIES Funds Held for Others

15981.06 $

298n.ea s

25554.12 $

20.299.62

STUDENT CLUBS
ASSETS Cash and Cash Equivalents

985.22 $

4 324.95 $

2.2'40.15 $_...,;3ai;0;;;70a;;.02::;.

LIABILITIES Funds Held for Others

-38-

985.22 $

4 324.95 $

2.2'40.15 $_...,;3ai;0;;;70a;;.02::;.

PEKAlB CQl MY BQABP QF FQI ICAJ1QN Z!fflltJING STATeMFNT OF QHANGFS IN MSFTS AND LIABILITIES
FIN 'QI.II.PY FUND IYPE AGFNQV RJNQS VEAR FNDEP JUNE 30 1fflW

EXHIBIT"K"

DEKALB TECHNICAL INSTITUTE
STUDENT INSURANCE
ASSETS Cash and Cash Equivalents

BALANCE JULY1 1993

ADDITIONS

BALANCE DEDUCTIONS JUNE 30 1994

1 232.00 $

10480.50 $

11 437.00 s _ _.:2.;.;75;;;;.50a.

LIABILITIES Funds Held for 01:hers

1 232.00 $

10480.50 $

11431.00 s _ _ _2_1s_.50_

SUNSHINE FUND
ASSETS Cash and Cash Equivaktnts
LIABILmEs Fund& Hekl for 01:hers

1 665.19 $

3002.50 $

3 330.01 s_...,.1..3.3_.1..e.a.

1 665.19 $

3002.50 $

3330.01 s _ _1_33_1_.ea_

SUPPLEMENTAL EDUCATJONAL OPPQRTUNITY GRANT
ASSETS ~ a n d ~ Equivalents

10 896.00 $

7H58.80 $

s_ 111.210.80 .....e...1""44"'.oo"'

LIABILITIES Funds Held for 0lhers
TOTALS AGENCY FLJNQS ASSETS
Cash and Caah Equivalents

10 896.00 $

7H58.80 $

79.210.so s _......e_1_..,._.oo_

188 797.18 $ 1087807.81 $ 1190 307.04 $

86.297.95

LIABILITIES Funds Held for Cllhen

188 797.18 $ 1087807.81 $ 1190.307.04 $

86.297.95

See notes to the general purpose fmancial statements.

-39-

~~~QQYtm:~P Qf EQUQ6IK!l ~0,!U; Qf ~tlfB&. EJNANCW ~ l I ~
VEAR ENQEP JUNE 30 1994

SCHEllULE"1"

FUNDING AGENCY
PBQGRAU/GBMIT
Agricultun,, u. s. Dopa- of
Through Georgia Dopa- of Education FoodandNutritionPn,gram Child and Adul CaNo Food Program 1994 Conlrac:t Food Services SchoolllroakfaslPn,gram 1993 Grant 1994Grant National School Lunch Program 1993Grant 1994 Grant Food llislribulion Pn,gram (1)
Tolal U.S. Deportment of Agricuftun,
E - , U.S.~ of Direct College Work.study Pn,gram 1993 Grant 1994Grant Drug-F-Sc:hools and CommunitiesSchool -T111ining 1994G<Mt Poll Gn,nt 1993GAlnl 1994 Grant P.L.81-874 1994 Grant ~ Educalionol Opportunity Grant 1993Grant 1994Grant Tlvough Georgia Dopa_ of Education Drug-F- Schools a n d ~ Nt 1992 Carry-Ovor- F_. Year 1993 1992 Carry-Ovor-FISCOI Y-1994 1993Granl 1993 Carry-Ovor 1994Granl
E - r y and s.-mry Education Nt
Chapw1 Education of ChildNn in S - Schools 1993 Regular 1993eny-o1994R_.r Education of DapriYod Child""' 1993 Ragular 1993Summor 1993Carry-Ovor 1994 Ragular 1994S"""-
Chaplor2 Block Grant- Flow Through 1993 Ragular 1993Carry-Ovor 1994Ragular
Tillefl E-- ndScienc:e E1993 Ragulor 1994 Regular
Foreign Longuages - 1993Gront 1994Granl

CFDA NUMBER

AWNI.DS INPERIOD

FEDERAL FUNDS RECEIVED IN PERIOD(NET OF REFUNDS)

FEDERAL REVENUE INPERIOD

EXPENDITURES INPERIOD

10.558

2,209.27 $

1,832.03 $

2,209.27

(2)

10.553 10.553
10.555 10.555 10.550

1,478,479.96
9,724,568.88 1 588541.00 12 793 797.11 S

39,268.36 1,434,810.58

1,478,479.98

454,530.48 9,266,961.36
NIA

9,724,566.88 S 1588541.00

11197 403.81 S 12,793 797.11

(2)
20,834,882.56 (3) 1a~1.00
22~423.56

84.033 84.033
82.207
84.063 84.063
84.041
84.007 84.007
84.186 84.186 84.186 84.186 84.186

47,457.00
150,000.00 -25,097.00 734,213.00 38,826.00
57,327.00
31,866.00 104,273.00 470,093.00

33,001.96 $ 8,358.00

33,001.98 8,358.00

1,411.00 887,849.00
38,829.00
878.00 53,456.25

14,025.15 $
1,411.00 887,849.00
38,826.00
878.00 53,456.25

-31,866.14 31,287.39 219,601.21 84,000.00 320,000.00

31,084.00
78,204.00 352,0TT.24

(4) (4)
14,025.15 26,509.45 681,866.54 (SJ
&78.00 78,332.80 (3)
31,084.00 78,204.00 352,0TT.24

84.008 84.008 84.008
84.010 84.010 84.010 84.010 84.010
84.151 84.151 84.151

11,351.00 25,134.00
850,804.00 4,568,616.00
517,104.00
25,512.00 579,948.00

-2,787.111!, 11,351.00 12,900.00
589,200.42 785,692.53 850,804.00 3,525,000.00
80,000.00

11,351.00 18,907.43
748,394.98 850,804.00 4,246,088.41
80,000.00

-25,512.01 25,512.00 579,948.00

25,512.00 5TT,524.11

11,351.00 18,907.43
748,394.98 850,804.00 4,246,088.41
17,274.30
25,512.00 5TT,524.11

84.164 84.164
84.249 84.249

240,227.00 33,442.00

118,815.98 40,882.00

94,959.81 135,088.78
5,513.40 24,886.40

94,959.81 135,088.78
5,513.40 24,886.40

- 40 -

Ql;~B!:-QIJm&.Q!BPQEEQ!i~~ ~HEl:&!LE QE ~Qe!W. FINANCIAi M!~E
YEAR ENDEP JUNE 30 1994

SCHEOUlE"1"

FUNDING AGENCY PROGRAM(GRANT

cro,. ~

Education, U . S . ~ of Through c.-gio ~ o f Education E-,Yond Secondary E _ , /,d. Emorgoncy Immigrant E - . Assistance 1992~ 1&83 Regular
1-Grant

- - ~ Education/,d. TilleV1,B Flow Through 1992 Cany.01&&3Grant 1&83 Cany.01-Regular

-

Spocilll Educ:alion

Propoul - Technology

1992 Cany.0-

lrlnoYaliw Spoc:ial Education

Proposal Tlllining

1992~

-

Spoc:ial Educ:alion

Propoul

1984Grant

84.162 84.162 84.162
84.027 84.027 84.027 84.027
84.027
84.027
84.027

- 1992 CParnoygr.a0m-

84.173

1&&3Grant 1&83~ 1984Grant c.-gioLNmingRNourcosSywm 1&83 Regular 1&83~ 1-Regular s-.iy Effl0tionally llisllJrbed
1992~ 1&83 Regular
1&83~ 1984 Regular Spoc:ial Education Pw.lonnol Dewlopmenl andf'IIWIITlllining

84.173 84.173 84.173
84.027 84.027 - 84.027
84.027 84.027 84.027 84.027

TilleV1,D c.-gio LNming Resoun:.s Sywm 1&83 Regular 1-Rogular

84.029 84.029

lnlorliblary Cooponition and 1&83~

Sharing

1984~

Slewort B. McKinnoy HomolessAssistance /,d.

1&83~

Vocational Education Buie Giants lo States

84.035 84.035
84.198

HighSchooll'ragnm Basic Grant 1993Granl 1984Grant Community B a s e d ~ Vocational Educational Support Program 1993~

84.046 84.046
84.174

~StataGrantslorFoc:ilities
1993~ Toeh-Prep Education
1993 Grant 1984 Grant Through GMxgia Dopartmonl d Technical and Adult

84253
84243 84243

Education Adult Education 1984Grant

84.002

AWAADS IN PERIOD

FEDERAL.FUNDS RECEIVED IN PERIOD(NET OF REFUNDS)

FEDERAL REVENUE INPERIOD

EXPENDITURES INPERIOD

70,739.00

33,204.00 $ 70,170.00 31,000.00

16,005.53 $ 17,172.32 31,168.53

16,005.53 17,172.32 31,168.53

314,350.00 2,289,172.00
4,974.00
58,130.00 362,946.00 112,539.00 146,080.00
158,658.00 386,283.00

47,191.00 "482,463.75 246,350.00 1,420,000.00

314,350.00 1,743,625.13

9,435.68

6,531.46

23,094.00 25,685.79 47,530.00 198,000.00
4,107.91 112,539.00 140,000.00
107,880.00 43,731.35 158,658.00 58,000.00

4,830.58
58,130.00 241,689.20
112,539.00 139,700.61
158,658.00 220,225.92

314,350.00 1,743,625.13
4,830.58
58,130.00 241,689.20 112,539.00 139,700.81
158,658.00 227,439.92 (3)

5,220.00 71.52
24,250.00 391,478.36
30,014.02 473,685.36

7,813.00 3,010.00
58.20 71.52
23,000.00

2,911.51 3,660.00
71.52 23,433.85

386,368.70
10,321.72 2,284.n
36,068.62

386,421.99 5,666.02
30,014.02

473,685.36

473,685.36

2,911.51 3,660.00 (4) 23,433.85
368,421.88 5,686.02
30,014.02
634,582.41 (3)

41 -

DEKA.LR COUNTY RQ&BP 9E fDl.JCADQN SCHEPYbf OF FfQEBN- flNANPIAJ ASSISTANCE
VEAR fNQEP JUNE 30 1994

SCHEOlA.E 1

FUNDING AGENCY
PROGfWI/GRANT

cm,. NUMBER

AWN'I.DS INPERIOD

FEDERAL FUNDS RECEIVEDIN PERIOD(NET OF REFUNDS)

FEDERAL REVENUE IN PERIOD

EXPENDITURES IN PERIOD

Education, U.S. Dopo.-ol

Through Georgia ~olTochnical and Adult

Education

Vocational Education

Carl D. Petlcins Vocolionll and Applied Technology

Education Id

llosic:Gronlslo-

-Eqully 19114 Giant

84.048

Single1993 Giant

84.048

19114 Giant

84.048

TllleN 1894 Giant
c.,....,_ and Homemaking

84.048

19114 Giant Through Urworwilyol Nonh Carolina atGreensl>oro

84.0411

Dwight D. E - National Program for Malhomatics and Sc:lonce Education

1993 Conlrac:t

84.168

12269.00 $
87,28.15
518,993.00 26,424.00

729.00 $
6,118.00 90,042.00
377,216:00 24,222.00

12,269.00 $
87,28.15
518,993.00 26,424.00

12,27027 (3)
87,28.15 583,6811.96 (3)
71,895.85 (3)

47857.41

42 778JJ6

42778.08

Tolol U.S. Doportmont al Education

$ 1383464.3 $ 12792670.17 $ 127896116.30 $ 12978833.58

Energy, U.S. Dopo.- ol Through Ollic<t ollho Gowrnor Enorgy~lor-.iional Buildings Conlrac:t No. 87E433158

a n d - - . Hoallh

U.S. Dp -ol

Through Georgia Dopo.-olHurnn - ....

Job 0pportwwN and llosic SldNs Training.

--Progrm

Conlrac:t No. 427-113-31700 - YNr 1993

R._ E - - Conlrac:t No. 427-113-31700 FlscI YNr 19114

and

Discnllion ry

Grant

,,...I Conlrac:t No. 427-83-10846 F"IICI Y-1992

Conlrac:t No. 27-83-10846

Y-1993

Conlrac:t No. 427-83-41989 F"oscI Yr 19114

Through Georgie DpanmontolTochnical and Adult

Education

FmilySupport

-s..i.__,lmpact-..:OGrant 1993Grnt Tolol U.S. o.i-r-otHoallh and Human

Labor, U.S. Oopo.-ol Through 0-gie Dp- ol Education Job TOlining Prtnonhipld
OS-2-14-13-088
15-2-14-13-088

11>-2-14-13-088 Through Georgie o . i - r - o t T - 1 and Adult
Education Job Trining P a - i p Id OS-3-13-13-088 15-3-13-a-089 15-3-13-13-089

81.052 $
83.021 83.021 83.576 83.576 83.576
83.025
17.250 17.250 17.250
17250 17.250 17250

89.254.00 $

8925.00 $

89.254.00 $

148 986.33 (3)

$ 152,186.00
160,129.00

24,833.3
111,862.20 $

138,767.08 $

7,822.52 87,423.58 89,745.89

-500.20
5 ,328.89 128,482.-4()

155,485.88 (3)
58,823.80 (3)
114,863.5

96750.00

9068828

85986.18

133858.05 (3)

-4()9 045.00 $ _ _02=~47=5~.71~ $ _ _>=7~0=6.1=3 $ _ _~83=.03=1=27'--

28,310.00 131,891.00 26,000.00

521.77
1 ,88.12
5,158.77

21,869.61 $
97,8.78
11,034.17

23,126.00 $ 118,152.83
16,367.4

27,028.82 (3) 128,735.58 (3) 28,989.83 (3)

- 42 -

C!la!S&.& COUNTY ~ t i QE E~I!QH &i:EC!JLf; QE EEQEB~ ~ MlTANCE
YEABENQEPJllN3Q 1994

SCHEDULE "1"

FUNDING AGENCY PBOGRAU/GBANT
Labor, u. s. Depar1menl of
Through DeKalb County Privlle Industry Council Job Training Partnership kt cnc:t No. 91-5515
cnc:t No. 92.sn1
cnc:t No. 92-5764 cnc:t No. 93-5880 cnc:t No. 93-5881 cnc:t No. 93-5882 cnc:t No.~ cnc:t No. !M-l14
cnc:t No. cnc:t No. !M-)92
cnc:t No. -
Toial U.S. Depar1menl of Labor

CFDA NUMBER

AWAADS INPERIOD

FEDERAL FUNDS RECEIVED IN PERIOD(NET OF REFUNDS)

FEDERAL REVENUE INPERIOD

EXPENDITURES INPERIOD

" 17.250 " 17250 17.250
17.250 17250 17,250
17250 17250 17,250 17250 17250

130,374.00 445,7,40,00
60,027.00 368,TT1.00 65362.00
1 258 475.00 $

-21,85725 $ 120,548.02 22,329.51 220,097.91
81,902."8 -46,046.33 TT,77533 114,4"8.13
812.219.69 $

-21,85725 3,998.36
216,327.91 $ 79,,401.64 44,354.85
108,356.13 364,410.17
4,428.82 5,957.00 6889.87
999913.67 $

216,327.91 79,,401.SI 41,354.85
108,356.13 346,75322
4,428.82 5,957.00 6@.87
995.223.68

~ R EEQE;B& i!iU~T~
Defense, u. s. Dopa,tmentof
Direct ~oflhol>JrF""' R.O.T.C. Progn,m 1894Grant Dopa,tment of lho Navy R.O.T.C. Progn,m 1894G-
Tolol Olhor Federal-nee

-46,586.60 $

-46,586.60 $

-46,586.80

()

138876.60

138876.60

138876.60

()

185463,,40 $

185463.,40 $ 185463,,40

Tdal Federal FINll10iol-nce

$ 28 678 678.94 $ 25 488 486.78 $ 27~75158.61

36 808 578.43

RECONCILIATION Of EEQEBNz FJNANCIAJ AS!STANCE TO FEDERAL fLJNQS

F- Tdal F - Financiol- R-,..,. in Period ~-) Loss: Fiduciary Fund Types - Federal Funds

(Nol Ropo,tod as

Revwn- in System's

F - Geneqf Purpooe

S-)

PeU Grant

&Jpplemental Education Opportunity Grant

27,275,158.61

688,060.00 5,4.33,425

743 36425

Tdal F-.al R....,. (porGenorol Purpose F-S--.t)
Major Prognims.,. ldonlifiod by 11n IISllerisk M In front oflho CFDA number.
(1) The """""1ls si-, for lho Food Distribution Program represerds lho Federally assigned wlue of - r y
_ , , . . lor dcx1alad commod- l'8CeMld and/or consumed bylho systam during lho current fiscal year.
(2) Expenditures for lho Sohool Brukfast Program and lho Child and Adult C... Food Program - . not meintained separately and are Included in lho 1994 National School Lunc:h Program.
(3) E,cpendiluros for lhis prcgram inc:lucle stats, and/or Local and Other Funds. E,cpenditur. . are not maintained by fund source.
(-4) Expenditures on this program went not maintained by fund source. (5) Funds eanned on lhis program do not require reponing of expenditures.
See ndas to lho general purpose financial statements.
- 43 -

$ 26 531 764.36

DEKALB COUNTY BOARD OF EDUCATION ANALYSIS OF CASH AND CASH ECOUIVALENTS
JUNE 30 1994

SCHEDULE "Z'

NONINTEREST BEARING ACCOUNTS
Bank South, N. A., Atlanta, Georgia
First Union National Bank of Georgia, Atlanta, Georgia
NationsBank of Georgia, N. A., Atlanta, Georgia
SouthTrust Bank of Georgia, N. A., Atlanta, Georgia
Trust Company Bank, Atlanta, Georgia
Wachovia Bank of Georgia, N. A., Atlanta, Georgia
INTEREST BEARING ACCOUNTS
Citizens Trust Bank, Atlanta, Georgia
Certificate of Depoeit No. 12040739 (3.00%)
Fidelity National Bank, Atlanta, Georgia
Certificate of bepoeit No. 1000042 (3.50%)
First Southern Bank, Atlanta, Georgia
Certificates of Depoeit No. 001253 (3.30%) No. 001418 (3.60%) No. 001423 (3.60%)
NationsBank of Georgia, N. A., Atlanta, Georgia
Commercial Interest Checking (1.95%)
OTHER
Petty Cash

$

953,250.33

891,925.76

-4,514,734.23

904,129.90

-923,577 .43

1,905,033.72 $ -783,971.95

$ 5,000,000.00 5,000,000.00
500,000.00 500,000.00 1,500,000.00 154,430.40 12,654,430.40
108,850.10 $ 11 979 308.55

See notes to the general purpose financial statements.

- 44 -

DEKALB COUNTY BOARD OF EDUCATION INVESTMENTS JUNE30 1994

SCHEDULE"3"

U.S. GOVERNMENT OBLIGATIONS
Bank South, N. A., Atlanta, Georgia
Federal Home Loan Mortgage Corporation Bond due November 30, 1994 (5.45%)
First Union National Bank of Georgia, Atlanta, Georgia
Federal National Mortgage Association Note due August 4, 1994 (4.16%) Federal National Mortgage Association Note due August 4, 1994 (4.16%)
NationsBank of Georgia, N. A., Atlanta, Georgia
U.S. Treasury Note due August 31, 1995 (3.S8%)
Trust Company Bank, Atlanta, Georgia
U.S. Treasury Note due November 15, 1994 (5.23%)
REPURCHASE AGREEMENT
Bank South, N. A., Atlanta, Georgia
Federal Home Loan Mortgage Corporation Note due July 8, 1994 (4.25%) Federal National Mortgage Association Note due July 8, 1994 (4.25%) Federal National Mortgage Association Note due July 8, 1994 (4.25%) Federal National Mortgage Association Note due July 8, 1994 (4.35%) Government National Mortgage Association Note due July 1, 1994 (3.38%) U. S. Treasury Bond due July 1, 1994 (4.31 %) U.S. Treasury Note due July 8, 1994 (4.25%) U.S. Treasury Note due July 8, 1994 (4.25%) U.S. Treasury Note due July 8, 1994 (4.25%)
SouthTrust Bank of Georgia, N. A., Atlanta, Georgia
Federal Home Loan Mortgage Corporation Note due July 8, 1994 (4.30%) Federal Home Loan Mortgage Corporation Note due July 15, 1994 (4.25%) Federal National Mortgage Association Note due December 29, 1994 (4.80%)

853,950.00

$ 8,001,499.90 11,003,298.69

1g,004,798.59

27,298,656.69

8,199,775.08

$ 6,700,000.00 3,480,000.00 379,000.00
10,700,000.00 15,000,000.00 15,000,000.00
4,650,000.00 5,250,000.00 1,900,000.00

63,059,000.00

$ 4,500,000.00 5,500,000.00 1,650,000.00

11,650,000.00

$ 130,066,180.36

See notes to the general purpose financial statements.

- 45 -

DEKALB COlJNJY BOARD OE EDUCATION ACCOlJNTS RECEIVABLE JUNE30 1994

SCHEDULE"~

GENERAL FUND

GOVERNMENTAL FUND TYPES

SPECIAL

CAPITAL

REVENUE

PROJECTS

FUND

FUND

DEBT SERVICE
FUND

TOTAL

City and C o u n t y ~ -.Tax

$ 418,979.05

$ 418,979.05

Decatur, City of, Board of Education Tuition for Decatur Sludenls enrolled II DeKalb County Board of Education

_12,784.19

12,784.19

DeKalb County Private Industry Council Job Training Parlnorshlp Act

$ 327,817.53

327,817.53

DeKalb County Tax Commissioner County VI/Ide Bond Tax County Wide School Tax

1,850,092.88

$ 87,189.86

87,189.86 1,850,092.88

Education, Georgia Department of
F-Services School Breakfast Program
National School Lunch Program
Child 1111d Adult care F - Program
Vocllianll Education S..Fundo F-Fundo BNicGrant Tec:IH'rep Education

Other - Programs Georgia LNming Resources System TIiie VI, D Severely Emctionally Disturbed TIiie VI, B
l.ollery Programs

- Center and Libraly Equipment Safe Schools Grant Federal Programs Drug,-Frwe Schools and Communities Act ESEA - Chapter I
Education of Children In State Schools
Education of Deprived Children
ESEA - TIiie II E--andScience Educllian For91gr, Language Assistance
Emergency Immigrant Education Assistance lndMduals with Disabilities Education Act
TIiie VI, B Flaw Through
PreochoolProgram

-

B. McKinney Homeless Assistance Act

1"'8,297.16
391,478.38 30,014.02

43,869.38 457,605.52
3n.24

850.00
165,043.38
4"'8,241.-46 22,509.80
32,on.24
6,007.43 730,494.18

135,088.78 24,888.-40
168.53

394,455.69 55,158.07 433.SIS

43,869.38 457,605.52
3n.24
1"'8,297.16
391,478.38 30,014.02
850.00
165,043.38
4"'8,241."'8 22,509.80
32,on.24
6,007.43 730,494.18
135,088.78 24,888.40
168.53
394,455.69 55,158.07 433.SIS

Contracts -Fund& I ~o f ~ Elementary School Fon,ign Lang._ Model Program Provide Teacher Manual and Student Taxis ID I Privllle Non-Prolil Hospital that serves Children with Long-Tenn IUness

38,724.42

2,500.00

38,724.42 2,500.00

-"'8-

DEKALB COUNIY BOARD Of EDUCATION ACCOUNTS RECEIVABl E JLJNE30 1994

SCHEDULE "4"

Ecklcalion, U.S. llepartment of Drug-Free~ and Communities School Ponionnel Training
H.._, Reoources, Georgia Deportment of Job OpportuniliN and Buie Skills Training
Refugee and Enlnlnl -
Melropolilan Regional Educational Service Ager,;y For Salaries
National Board for P r o f - Teaclling Standards Field Test -Contract
National Evaluation Systems, Incorporated TNCher Certif- Program
Technicol and Adult Education, Georgia llepartment of Job Training Partnorahip Ad. Quick start Program Vocational Education - Federll Funds
Various Source& Commodity Rebate I-Earned a-payment of Various Em~ Wllhholding Accounta R ~ , SUpply and TUilicn Fees
--Snapfinger E-,Y-R - for ~ SUmmor School Lunch Accounta
Luncha
Vendor a-payment

GENERAL FUND

GOVERNMENTAL FUND TYPES

SPECIAL

CAPITAL

REVENUE

PROJECTS

FUND

FUND

DEBT SERVICE
FUND

TOTAL

$ 14,025.15

26,904.86 28,736.71

$

4,333.33

24,182.26

3,850.00

$

14,025.15

26,904.86 28,736.71

4,333.33

24,182.26

3,850.00

27,247.71 490.00
155,519.00

27;.l.47.71 490.00
155,519.00

1,390,762.93 1,515.62
250.00

609.04 $ 1,014,762.82 $ 186,300.78
99,464.78

609.04 2,591,826.53
1,515.62 99,464.78
250.00

12.09

73,946.36 38,936.30
190.95

73,946.36 38,936.30
203.04

$ 4 315 276.33 $ 3 313 255.44 $ 1 014 762.82 $ 273 490.64 $ 8.916 785.23

See notes to the genen,I purpoee financial statements.

- 47 -

DEKALB COUNTY BOARD OF EDUCATION NOTE RECEIVABLE JUNE 30 1994
Sale of School Assets Yeshiva High School, Incorporated

SCHEDULE 5
GOVERNMENTAL FUND TYPE CAPITAL
PROJECTS FUND
$ ~==.;;2;;,;83.i;,0:;.0;.;;,0;;:;.0=0

See notes to the general purpose financial statements. -49-

DEKALB COUNIY BOARD OE EDUCATION DEBT SEBYlCE BEOU!BEMFNIS TO MATURITY
JUNE30 1994

PAYMENTS DUE IN FISCAL YEAR
ENQING JUNE 30
1995 1996 1997 1998 1999
2000 2001 2002 2003 2004
2005 2006 2007 2008 2009
2010 2011 2012

TOTAL DEBT SERVICE

TOTAL INTEREST

TOTAL PRINCIPAL

$ 12,949,718.75 $ 12,905,087.50 13,169,025.00 13,476,093.13 8,363,598.75

5,844,718.75 $ 5,520,087.50 5,179,025.00 4,791,093.13 4,368,598.75

7,105,000.00 7,385,000.00 7,990,000.00 8,685,000.00 3,995,000.00

8,494,643.75 8,875,330.63 8,930,611.26 9,050,016.26 9,102,687.51

4,189,643.75 3,985,330.63 3,755,611.26 3,505,016.26 3,232,687.51

4,305,000.00 4,890,000.00 5,175,000.00 5,545,000.00 5,870,000.00

9,202,546.26 9,330,405.01 9,457,080.63 9,574,702.50 9,727,052.50

2,937,546.26 2,615,405.01 2,262,080.63 1,874,702.50 1,452,052.50

6,265,000.00 6,715,000.00 7,195,000.00 7,700,000.00 8,275,000.00

9,845,642.50 9,224,010.00 2944218.75

965,642.50 439,010.00
89218.75

8,880,000.00 8,785,000.00 2855000.00

$ 174622470.69 $ 57007470.69 $ 117615000.00

CHANGES IN GENERAi LONr-IERM PFBT Bonds Payable at July 1, 1993 Bonds Issued During Period Bonds Retired During Period

TOTAL

1993-A=ISSUE

$ 70,500,000.00 $

0.00

52,660,000.00

52,660,000.00

5545000.00

Bonds Payable at June 30, 1994

$ 117 615 000.00 $ 52 660 000.00

MATURITY DATES Semi-Annual Interest Payment Dates Annual Debi Retirement Date

JAN 1-JUL 1 JULI

See notes to the general purpose financial statements.

50.

SCHEOULE"6"

1993-A ISSUE

INTEREST

PRINCIPAL

19931SSUE

INTEREST

PRINCIPAL

19921SSUE

INTEREST

PRINCIPAL

$ 2,615,075.00 $ 825,000.00 $ 2,173,172.50 $ 650,000.00 $ 1,056,471.25 $ 5,630,000.00

2,585,267.50

1,090,000.00

2,140,360.00

1,355,000.00

794,460.00

4,940,000.00

2,540,760.00

1,400,000.00

2,087,747.50

1,445,000.00

550,517.50

5,145,000.00

2,483,700.00

1,580,000.00

2,023,252.50

1,695,000.00

284,140.63

5,410,000.00

2,414,760.00

1,860,000.00

1,947,388.75

1,895,000.00

6,450.00

240,000.00

2,329,m.75 2,226,707.50 2,109,410.00 1,980,127.50 1,838,811.25

2,205,000.00 2,555,000.00 2,715,000.00 2,965,000.00 3,145,000.00

1,859,870.00 1,758,623.13 1,646,201.26 1,524,888.76 1,393,876.26

2,100,000.00 2,335,000.00 2,460,000.00 2,580,000.00 2,725,000.00

1,686,127.50 1,518,658.75 1,334,227.50 1,131,652.50
909,832.50

3,350,000.00 3,625,000.00 3,900,000.00 4,200,000.00 4,540,000.00

1,251,418.76 1,096,746.26
927,853.13 743,050.00 542,220.00

2,915,000.00 3,090,000.00 3,295,000.00 3,500,000.00 3,735,000.00

626,562.50 318,750.00 89218.75

5,360,000.00 4,490,000.00 2855000.00

339,080.00 120,260.00

3,520,000.00 4,295,000.00

$ 30 739 422.50 $ 52 860 000.00 $ 23 576 008.81 $ 43 590 000.00 $ 2 692 039.38 $ 21 365 000.00

1993 ISSUE

1992 ISSUE

$ 43,590,000.00 $ 26,910,000.00

5545000.00

$ 43 590 000.00 $ 21 365 000.00

JAN 1-JUL 1 JUL 1

JAN 1-JUL 1 JUL 1

51

PsKJ.1.8 CQlto:Y RQARP OF EQUCADQN
SCHEDULE OF STATE BEVFNUE YEAR ENQEP JUNE 3Q 1994

SCHEDULE"7"

AGENCVIFUNQING

GRANTS

E-.~~d

QUllilyBaicE-

GenoralandC._E_Prograrns

SpocialE-Prognims

.

Romedilll E - Program Media Cenlor Programs Slalf Dowlopmont Programs

Indirect Coot

---~- PupilT111-Rogulor BusR..,-.,.nt Umllod English Speaking
Spocial-lAsslslance In-School Susponsion
LocalFaitShare Food Servicos Voc:alional E Olhor Stale Prognims
~ Looming Rosourcos Sysmm Gcwwnor's E . . . . _ Funds (1)

-T-Prograrn PrNchool Handicapped Program
T--6-.iyEmotionallyllislu-
Spocial E-...Supporteo.t Suponrioionand-dSludentandl!eginningT-.
and Pwfommnc1 B11d Certification
Tuition for._ Multi I LIi :f pped
1.-.yPrognims Compulora in Clonrooms lliantL.Mming

- Cenlor and Library Equip!Mm

p

MAI ,Oplions

~Program
~-~-" ' Toc:hnlc:ol and Adult E-..., Quiclc Slorl Program

-

Technical School Oponitions

CONTRACTS

E-.~~d

-Children- bo,ploo - o1o.i--s Elementary School Foreign~
PrOlrideT-,,.,MonualsandSluden!ToxtstoaPrivateNon-Pn>fit

Hoopillll thol

Long-Torm Hlness

b ,piooo-o/School Basod LoodonohipllevelopmentActivilies

-inR - S-chololso in the< -Fo reignSLchaonogluLaagaedAerssshisitpanlncseliftoull;at Conlerance _ , . , Pr-.g Family and Medical Laove fol;td 1993 Handbook

Community-.~ Dopo-.id
Locol Dowlopmont Fund Gnmt

GOVERNMENTAi. FUND lYPES

SPECIAL

GENERAi.

REVENUE

FUND

FUND

TOTAi.

131,671~.oo 25,357;372.00
3,n1 ,562.oo 5,796,844.00 1,882,171.00 311,3,48,3117.00

$ 131,671,544.00 25,357,372.00 3,n1,562.oo 5,796,844.00 1,882,171.00 39,348,397.00

3,929,384.00 1,162,030.00 2,338,196.00 1,491,191.00
612,,4;!6.56 879,508.00 4,172,791.00 -55,452,759.00
$ 148,297.16

1,431,926.00

3,929,384.00 1,162,030.00 2,338,198.00 1,491,191.00
612,,4;!6.56 879,508.00 4,172,791.00 -55,452,759.00 1,431,926.00 148,297.16

4,000.00 50,400.00
236,695.00

63,479.00 4,807.44
787,453.00 2,508.381.00

63,479.00 8,807.44
50,400.00 787,453.00 2,506,381.00 236,695.00

15,600.00 1,203,346.81
40,949.40

15,600.00 1,203,346.81
40,9411.40

714,783.76 22,509.80
448,241.46 1,156.00
871,038.35

714,783.76 22,509.80
448,241.46 1,156.00
871,038.35

262,448.00 1,890.00
5,015,116.00

262,448.00 1,890.00
5,015,116.00

42,544.76
3,000.00 120.00 294.00
341.20

2,500.00

42,544.76 2,500.00 3,000.00 120.00 294.00
341.20

(1) The pu,pooe dlhofunds ... lo< 1994 Georgia Schools dExcellence at S"""'"- E..-,Y and Columbia High os -'1 os physical education

-

at Columbia High.

See nolos to tho gonoral purpose financial statements.

- 52 -

$ 168706.257.88 $ 12133729.81 $ 180839987.70

C!EISAL~ QQ!.!HIY a26BC! QE EQU~IQH ~t:fEQULE Qf I ~~I 6HC! Qit:fl;B Bt;~N!.!E
VEAR ENPEP JUNE 30 1A94

SCHEDULE "tf'

GENERAL FUND

GOVERNMENTAL FUND TYPES

SPECIAL

CAPITAL

REVENUE

PROJECTS

FUND

FUND

Taxes Bove,-Tax County Wide Bond Tax County Wide School Tax Raik'oac:ICarTax Real Estate Transfer Tax

$

.-.848.95

227,986,335. 1 838.6
791,295. 5

Otho,Adminiltrative Allowance Admission Receipts Adve<tising ~ Commodily Hauling
Compensation for Loa <i Conc:oooion Receipts Contributions to Solf-lnouNd
E~BenefitFund
Court-
Donations For Salaries
American --.iogicol Socioty Fernbllnk, lnc:orporatod Metro Regional Ed.--J Service
~ Variola Sources Insurance Refund& 1111-Eamod JuryllulyFLoot-DomogedPay Phone Commiuions R - - , <iThoft <i Funds
-Rogiolralion F-
RSalos
LunchN Otho,-
SchoolS.. Tax Commissions
v..-- Tuition Refunds Otho,-

$
8,963.82
9,59,1.02 9,826.79

17,661.27
61 ,266.08 13,66.71
2,255.00
2,085.37
128,116.0

5,500.00
19,038.00 33,310.37
51,998.96 6,713.26
3,755,296.76
18,38.60
127,013.70
1,088.1 5 ,979.30
n,187.66
18,605.63
322.79
390,20 .96
20,262.36
81,63.57

11,711.66 2,156.00

61.75 113,33.7 $ 2, 61,203.3

1,830,601.88 1,760.20
1 1,11 .7 168.50
5,250,553.87 ,7, 765.38
509.35
1,230,967.1
10,768.2

32,322.96

DEBT SERVICE
FUND

FIDUCIARY FUND TYPE EXPENDABLE TRUST FUNDS

TOTAL

11,717,27.71
0.94 38,63.0

$

.-.848.95

11,717,27.71

227,986,335. 1

879.0

829,829.9

$ 26,196,670.22

5,53.75

76,377.26

17,661.27 663,226.70
13,68.71
2,255.00
9,59,1.02
51,712.16
128,116.0
26,196,670.22 11,711.88 7,656.00
19,038.00 33,310.37
51,998.96 6,713.26 81.75
6,861,757.88
18,38.60
127,013.70 1,088. 1
5 ,979.30
1,830,801.88 725,98.09
1 1,11 .7 168.50
5,250,553.67 ,7,765.38
216,928.59 832.1
1,e21,1n.10 20,282.36 9H11.81

$ 238,867,908.6 $ 13,820,153.82 $ 2,93,526.39 $ 12.201,637. $ 26,273,07.50 $ 293,656,273. 1

See notes to the genenol purpose financial statements.

- 53 -

DEKALB COUNTY BOARD OF EDUCATION SCHEDULE OF EXPENDITURES BY OBJECT
GOVERNMENTAL FUND TYPES YEAR ENDED JUNE 30 1994

SCHEDULE "9''

EXPENDITURES
Operating Costs Salaries Employee Benefits Travel of Employees Professional and Technical Services Compensation and Travel of Board Members Water, Sewer and Cleaning Services Repair and Maintenance Services Rents Insurance Communications Tuition Other Purchased Services Supplies Energy Food Usage Books, Textbooks and Periodicals Dues and Fees other Expenditures
Nonoperating Costs Building and Building Improvements Equipment

GENERAL FUND

SPECIAL REVENUE
FUND

TOTAL

$ 281,126,542.81 $ 29,435,227.19 $ 310,561,770.00

77,678,790.60

6,861,823.89

84,540,614.49

386,742.61

113,284.09

500,026.70

6,581,047.38

1,618,705.04

8,199,752.42

115,778.70

115,778.70

1,148,565.52

13,831.64

1, 162,397.16

2,283,190.57

155,046.10

2,438,236.67

1,550,423.39

20,312.39

1,570,735.78

1,104,013.20

253,542.95

1,357,556.15

1,157,284.55

232,774.82

1,390,059.37

1,156.00

1,156.00

128,626.84

231,381.17

360,008.01

7,062,349.09

2,604,296.93

9,666,646.02

9,953,744.07

252,550.59

10,206,294.66

11,845,847.57

11,845,847.57

4,489,201.53

33,683.33

4,522,884.86

11,470.00

11,470.00

5,056.85

87,369.20

92,426.05

164,767.44 3,871,014.42

28,965.84 2,647,182.24

193,733.28 6,518,196.66

Total Expenditures

$ 398,818,609.57 $ 56,436,980.98 $ 455,255,590.55

See notes to the general purpose financial statements. - 54 -

PEKAI RCQI INIY RQABP Of EQI !CATION CHfQl HEOf EXPENPm.JBE RV OR.IECT
LQJIEBX ffiOGRAMS
YEAR ENPEP lllNf 30 1994

SCHEDUI.E "10"

COMPUTERS IN
CLASSROOMS

MEDIA CENTER AND
LIBRARY EQUIPMENT

POSTSECONDARY OPTIONS

fXPENQITIJBES

Operating Costs Salaries Emplo')'ee Benefits Travel of Employees Professional and Technical Services Communications Tuition
Supplies

19,755.66 $

$ 397,878.18

1,156.00

Nonoperating Costs Equipment

695 028.10

50 363.28

PRE-KINDERGARTEN PROGRAM

SAFE SCHOOLS
GRANT

504,109.45 161,446.85
4,614.44
18,922.14 1,000.20
114,672.90
11 945.n s

22 509.80

TOTAL
504,109.45 161,446.85
4,614.44 18,922.14
1,000.20 1,156.00 532,306.74
839 846.95

Total Expenditures $ 714 783.76 $

448 241.46 s_ _ _ _ _1 _1s_6_.oo_ s

876 711.75 $

22 509.80 $ 2 063 402.77

See notes to the general purpose financial statements

- 55 -

DEKALB COUNTY BOARD OF EDUCATION SCHEDULE OF EXPENDITURES BY OBJECT FIDUCIARY FUND TYPE - EXPENDABLE TRUST FUNDS
YEAR ENDED JUNE 30 1994

SCHEDULE "11"

EXPENDITURES
Operating Costs Tax Deferred Annuities Claims Paid Dental Claims Disability Insurance Medical and Hospitalizallon Survivors' Income Benefits Teachers' Retirement

$ 17,691 ,301.93
2,440,284.68 1,914,435.19 1,954,648.04
504,145.96 1,812,753.39

Total Expenditures

$ 26,317,569.19

See notes to the general purpose financial statements. - 56 -

DEKALB COUNTY BOARD OF EDUCATION ANALYSIS OF MINIMUM EXPENDITURE REQUIREMENTS - OVERALL
GENERAL FUND - QUALITY BASIC EDUCATION PROGRAMS YEAR ENDED JUNE 30 1994

SCHEDULE 12

Minimum Expenditure Requirements (Total Allotment)
Expenditures on Combined Program Basis Salaries Operations
Less: Expenditures for Media Center Programs in Excess of Total Media Allotment Expenditures for Staff Development Programs in Excess of Total Staff Development Allotment for: Cost of Instruction
Expenditures per Audit
Amount of Underexpenditure for Total Allotment

THIRTEEN WEIGHTED AND MEDIA CENTER
PROGRAMS

STAFF DEVELOPMENT
PROGRAM

$ 170,770,113.00 $ 1,882,171.00

$ 230,103,853.20 10,222,602.17 $ 2,252,820.95
$ 240,326,455.37 $ 2,252,820.95

-4,552,331.31

--614,588.11 $ 235,774,124.06 $ 1,638,232.84

$

0.00 $

243,938.16

See notes to the general purpose financial statements. - 57 -

DEKAL RPQI NTY ROABP Qf Ent !CATION ANAL)'I QE MINIMlJM EXpftJQffi'BE REP! HBfMENTS BY PBQGRAM
GfNffRA\ flJNQ -Ol lA.l ITY RAS1CEnt 'CATtQN PBOOBM1S YEAR ENDED JI INF 1$94

GENERAi AND CARfiER EQlJCATION PBQGRAMS
Grades 1 -3 (") Sub-Total - K-3
Grades4-5 (") Grades 6-8 (") Grades 9-12 (") HighSchooll.aboratories(") Vocational Education Laboratories (")
Total General and Career Education Programs SPECIAi fQlJCATIQN pROGRAM
Regular Programs category I (") categ01y II(")
Cot8QOIY Ill (") Cot8QOIY IV (")
ltinenlm S-ISpeech
Sub-Total - Regular Cot8QOIY V (Gifted) (")
Total Special Education Programs RfMfQIAb FP:,JCATJQN pROGRAM C,
MEDIA CENTER PROGRAMS
Total Thirteen Weighted and Media Center
TAff PfYf\ OPMENT PROGRAMS (1)
Cost of Instruction Prolessional DeYe1opment
Total staff Development
(") Identifies Thirteen Wei(tlted Programs. Note (1) S218,895.00oflheallolmemforProfessional
Development has been transferred to Cost of Instruction as authorized by OCGA 20-2-182.
See notes to the general purpose financial statements.

ALLOTME"1TS FROM DEPARTMENT OF EDUCATION

REQUIRED

TOTA!-

ORIGINAL _,lL

ORIGINAL

MID-iERM

REQUIRED

$ 13,086,788.00 35 277 269.00
$ 48,364,057.00 18,415,069.00 29,805,831.00 22,983,628.00 7,413,880.00 4 689 079.00
$ 131 671 544.00

s 11,nB,109.20 $

31749542.10
90 s 43,527,651.30 $

90

16,573,562.10

90

26,825,247.90

90

20,685,265.20

90

6,672,492.00

90

4220171.10

$ 118 504 389.60 $

0.00 $ 11,nB,109.20

31 749 542.10

0.00 S 43,527,651.30

16,573,562.10

4,172,791.00

30,998,038.90

20,685,265.20

6,672,492.00

4220171.10
4172 791.00 $ 122 sn 1eo.60

$ 23,056,808.00

$ 20,752,927.20 $

0.00 $ 20,752,927.20

$ 23,058,808.00 90 s 20,752,927.20 S

2 298 564.00 $ 25 357 372.00 $ 3n1562.oo

90

2 068 707.60

s 22 821 634.80 $

90 s 3 394 405.80 $

5 796 844.00 90

5 217159.60 $

0.00 S 20,752,927.20 2 068 707.60
0.00 $ 22 821 634.80 0.00 $ 3 394 405.80 0.00 $ 5 217159.60

$ 166,597,322.00

S 149 937,589.80 $ 4172,791.00 $ 154110,380.80

641,765.00 100 $ 1 240 406.00 100

641,765.00 S 1240406.00

0.00 $

641,765.00 1240406.00

1,882,171.00

1,aa2111.oo s_ _ _.,ao..o..o. s 1 aa2111.oo

$ 168,479,493.00

$ 151,819,760.80 $ 4172 791.00 $ 155 992,551.80

- 58 -

5a-lEOU..E "13''

REQUIRED ALLOTMENT

SALARIES ACTUAL

DISTRIBUTION BY RESPECTIVE PORTIONS

AMOUNT OF UNDEREXPENDlllJRE
FOR REQUIRED ALLOTMENT

REQUIRED ALLOTMENT

OPERATIONS

AMOUNT OF

UNIJEREXPENDlllJRE

FOR REQUIRED

ACTUAL

ALLOTMENT

s 11,485,589.40 $ 16,187,892.46

292,519.80 $

442,475.67

30 792 696.30 40 762 572.36

956 845.80

1 441 570.99

$ 42,278,285.70 $ 56,950,464.82 $

0.00

1,249,365.60 S 1,884,0"6.66 S

0.00

16,090,956.00 20,637,641.90

0.00

482,606.10

627,630.20

0.00

29,451,638.80 47,418,446.53

0.00

1,546,400.10

1,846,609.85

0.00

19,819,383.30 33,900,930.00

0.00

865,881.90

2,912,381.63

0.00

6,394,281.30

9,421,157.20

0.00

278,210.70

279,188.09

0.00

3 697 027.20

7 745 734.03

0.00

523143.90

539817.05

0.00

$ 117 731 572.30 $ 176 074 374.48 $

0.00

4 945 608.30 $ 8 089 673.48 S

0.00

2,188,197.00 $ 2,932,042.50 13,005,884.70 1,918,004.40
66,642.30 78 986.70

11,237,173.18 5,201,739.18 13,690,631.04 3,897,142.18

106,221.60 $ 59,438.70 335,342.70 62,166.80

139,351.40 134,294.01 184,1TT.-46 121,278.16

$ 20,189,757.60 $ 34,026,685.58 $

0.00

563,169.60 $

579,101.03 S

0.00

2 014 412.40

3 659 088.90 $

0.00

54295.20

62127.19 S

0.00

$ 22 204170.00 S 37 685 774.48

617 464.80 $

641 228.22

3 337 627.50 S 7 345 017.74 S

0.00

56TT8.30 $

141 211.66 $

0.00

4078526.40 $ 8 998.686.50 S

0.00

1138 633.20 $ 1350488.81 s

0.00

$ 147,351,896.20 $ 230,103,853.20 S

0.00

6,758,484.60 $ 10,222,602.17 $

0.00

$ 147351,896.20 $ 230,103,853.20 $

641,765.00 $ 1240406.00

1,256,353.11 $ 996467.84

0.00 243 938.16

1,882,171.00 S 2,252,820.95 S

243,938.16

0.00

8.640,655.60 $ 12,475,-423.12 $

243,938.16

59 -

DEKALB COUNTY BOARD OF EDUCATION SCHEDULE OF COMPENSATION AND TRAVEL OF BOARD MEMBERS
YEAR ENDED JUNE 30 1994

SCHEDULE "14"

BOARD MEMBER ADDRESS
Mrs. Frances Edwards, Chairman l"J
2948 Chukar Trail Decatur, Georgia 30034
Mr. WIiiiam Bradley Bryan~ Vice Chairman l"l
2548 Leslie Drive, N. E. Atlanta, Georgia 30345
Ms. Elizabeth Andraws 11
2688 E. McKinnon Drive Decatur, Georgia 30030
Ms. Lynn Cherry Grant 11
798 Castle FaHs Drive N. E. Atlanta, Georgia 30329
Mr. Phil McGregor l"l
3484 Spring Run Drive Decatur, Georgia 30032
Mrs. Donna Wagner l"l
1209 Sherrington Drive stone Mountain, Georgia 30083
Mr. J. David WIiiiamson l"l
5406 Leather Stocking Lane Stone Mountain, Georgia 30087

COMPENSATION

TRAVEL

$

12,000.00 $

3,640.00

12,000.00

3,730.00

12,000.00

6,400.61

12,000.00

4,94725

12,000.00

3,939.16

12,000.00

5,494.18

12,000.00

3,627.50

11 Denotes Board Members Serving as of June 30, 1994

$

84,000.00 $

31 778.70

See notes to the general purpose financial statements.

- 60 -

SECTION II COMPLIANCE

CLAUDE L. VICKERS
STATE AUDITOR (404) 6562174

DEPARTMENT OF AUDITS
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400
May 26, 1995

Honorable Zell Miller, Governor Members ofthe General Assembly Members ofthe State Board ofEducation
and Superintendent and Members ofthe DeKalb County Board ofEducation
COMPLIANCE REPORT BASED ON AN AUDIT OF THE FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS
Ladies and Gentlemen:
We have audited the general purpose financial statements ofthe DeKalb County Board ofEducation as of and for the year ended June 30, 1994, and have issued our report thereon dated May 26, 1995. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements.
We conducted our audit in accordance with generally accepted auditing standards and Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement.
Compliance with laws, regulations, contracts, and grants applicable to DeKalb County Board ofEducation is the responsibility ofthe Board's management. As part of obtaining reasonable assurance about whether the general purpose financial statements are free of material misstatement, we performed tests of the Board's compliance with certain provisions oflaws, regulations, contracts, and grants. However, the objective of our audit of the financial statements was not to provide an opinion on overall compliance with such provisions. Accordingly, we do not express such an opinion.
The results of our tests indicate that, with respect to the items tested, the DeKalb County Board ofEducation complied, in all material respects, with the provisions referred to in the preceding paragraph. With respect to items not tested, nothing came to our attention that caused us to believe that the Board had not complied, in all material respects, with those provisions.

94CRL-10

This report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies. This restriction is not intended to limit the distribution of this report which is a matter of public record.
Respectfully submitted,

CLV:cm 94CRL-I0

Claude L. Vickers State Auditor

CLAUDE L. VICKERS
STATE AUDITOR (404) 656-2174

DEPARTMENT OF AUDITS
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400
May 26, 1995

Honorable Zell Miller, Governor Members ofthe General Assembly Members ofthe State Board ofEducation
and Superintendent and Members of the DeKalb County Board ofEducation

SINGLE AUDIT REPORT ON COMPLIANCE WITH THE GENERAL REQUIREMENTS APPLICABLE TO FEDERAL FINANCIAL ASSISTANCE PROGRAMS

Ladies and Gentlemen:

We have audited the general purpose financial statements ofthe DeKalb County Board of Education as of and for the year ended June 30, 199.4, and have issued our report thereon dated May 26, 1995. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements.

We have applied procedures to test the DeKalb County Board ofEducation's compliance with the following requirements applicable to each of its Federal financial assistance programs, which are listed in the Schedule ofFederal Financial Assistance, for the year ended June 30, 1994:

(1) Political Activity

(5) Allowable Costs/Cost Principles

(2) Civil Rights

(6) Drug-Free Workplace Act

(3) Cash Management

(7) Audit Follow-Up/Resolution

(4) Federal Financial Reports

(8) Administrative Requirements

Our procedures were limited to the applicable procedures described in the Office ofManagement and Budget's "Compliance Supplement for Single Audits of State and Local Governments" and other additional procedures as deemed necessary. Our procedures were substantially less in scope than an audit, the objective of which is the expression of an opinion on the Board's compliance with the requirements listed in the preceding paragraph. Accordingly, we do not express such an opinion.

94CRL-50

With respect to the items tested, the results of those procedures disclosed no material instances of noncompliance with the requirements listed in the second paragraph of this report. With respect to items not tested, nothing came to our attention that caused us to believe that the DeKalb County Board ofEducation had not complied, in all material respects, with those requirements. However, the results of our procedures disclosed an immaterial instance ofnoncompliance with those requirements, which is described in the Schedule ofFindings and Improper or Questioned Costs.
This report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies. This restriction is not intended to limit the distribution of this report which is a matter of public record.
Respectfully submitted,
~ ~~ ..
Claude L. Vickers State Auditor
CLV:cm 94CRL-50

CLAUDE L. VICKERS
STATE AUDITOR (404) 656-2174

DEPARTMENT OF AUDITS
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400
May 26, 1995

Honorable Zell Miller, Governor Members of the General Assembly Members ofthe State Board ofEducation
and Superintendent and Members ofthe DeKalb County Board ofEducation

SINGLE AUDIT OPINION ON COMPLIANCE WITH SPECIFIC REQUIREMENTS APPLICABLE TO MAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAMS

Ladies and Gentlemen:

We have audited the general purpose financial statements ofthe DeKalb County Board ofEducation as of and for the year ended June 30, 1994, and have issued our report thereon dated May 26, 1995. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements.

We have also audited the DeKalb County Board ofEducation's compliance with the requirements governing:

(1) Types of Services Allowed or Unallowed

(5) Applicable Special Tests and Provisions

(2) Eligibility
(3) Matching, Level ofEffort, and/or Earmarking

(6) Other Requirement Claims for Advances and Reimbursements

(4) Reporting

These requirements are applicable to the major Federal financial assistance programs, which are identified in the Schedule of Federal Financial Assistance, for the year ended June 30, 1994. The management of the DeKalb County Board ofEducation is responsible for the Board's compliance with those requirements. Our responsibility is to express an opinion on compliance with those requirements based on our audit.

94CRL-80

We conducted our audit ofcompliance in accordance with generally accepted auditing standards; Government Auditing Standards issued by the Comptroller General ofthe United States; and Office ofManagement and Budget (0MB) Circular A-128, "Audits of State and Local Governments". Those standards and 0MB Circular A-128 require that we plan and perform the audit to obtain reasonable assurance about whether material noncompliance with the requirements referred to above occurred. An audit includes examining, on a test basis, evidence about the DeKalb County Board of Education's compliance with those requirements. We believe that our audit provides a reasonable basis for our opinion.
In our opinion, the DeKalb County Board of Education complied, in all material respects, with the requirements as disclosed in the second paragraph that are applicable to its major Federal financial assistance programs for the year ended June 30, 1994.
This report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies. This restriction is not intended to limit the distribution of this report which is a matter of public record.
Respectfully submitted,
ff~~
Claude L. Vickers State Auditor
CLV:cm 94CRL-80

CLAUDE L. VICKERS
STATE AUDITOR (404) 656-2174

DEPARTMENT OF AUDITS
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400
May 26, 1995

Honorable Zell Miller, Governor Members of the General Assembly Members ofthe State Board ofEducation
and Superintendent and Members ofthe DeKalb County Board ofEducation

SINGLE AUDIT REPORT ON COMPLIANCE WITH SPECIFIC REQUIREMENTS APPLICABLE TO NONMAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAM TRANSACTIONS

Ladies and Gentlemen:

We have audited the general purpose financial statements ofthe DeKalb County Board of Education as of and for the year ended June 30, 1994, and have issued our report thereon dated May 26, 1995. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements.

In connection with our audit ofthe fiscal year 1994 general purpose financial statements of the DeKalb County Board of Education and with our consideration of the Board's internal control structure used to administer Federal financial assistance programs, as required by Office ofManagement and Budget (0MB) Circular A128, "Audits ofState and Local Governments", we selected certain transactions applicable to certain nonmajor Federal financial assistance programs for the year ended June 30, 1994. As required by 0MB Circular A-128, we have performed auditing procedures on the selected transactions to test compliance with the requirements governing:

(1) Types of Services Allowed or Unallowed

(2) Eligibility

Our procedures were substantially less in scope than an audit, the objective of which is the expression of an opinion on the DeKalb County Board of Education's compliance with these requirements. Accordingly, we do not express such an opinion.

With respect to the items tested, the results of those procedures disclosed no material instances of noncompliance with the requirements listed in the second paragraph. With respect to items not tested, nothing

94CRL-120

came to our attention that caused us to believe that the DeKalb County Board of Education had not complied, in all material respects, with those requirements.
This report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies. This restriction is not intended to limit the distribution ohhis report which is a matter of public record.
Respectfully submitted,

CLV:cm 94CRL-120

Claude L. Vickers State Auditor

SECTION III INTERNAL CONTROL

CLAUDE L. VICKERS
STATE AUDITOR (404) 656-2174

DEPARTMENT OF AUDITS
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400
May 26, 1995

Honorable Zell Miller, Governor Members ofthe General Assembly Members ofthe State Board ofEducation
and Superintendent and Members ofthe DeKalb County Board ofEducation
REPORT ON INTERNAL CONTROL STRUCTURE IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS
Ladies and Gentlemen:
We have audited the general purpose financial statements ofthe DeKalb County Board ofEducation as of and for the year ended June 30, 1994, and have issued our report thereon dated May 26, 1995. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements.
We conducted our audit in accordance with generally accepted auditing standards, and Government Auditing Standards issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement.
In planning and performing our audit ofthe general purpose financial statements of the DeKalb County Board of Education for the year ended June 30, 1994, we considered the internal control structure in order to determine our auditing procedures for the purpose of expressing our opinion on the general purpose financial statements and not to provide assurance on the internal control structure.
The management of the DeKalb County Board of Education is responsible for establishing and maintaining an internal control structure. In fulfilling this responsibility, estimates and judgments by management are required to assess the expected benefits and related costs of internal control structure policies and procedures. The objectives ofan internal control structure are to provide management with reasonable, but not absolute, assurance that assets are safeguarded against loss from unauthorized use or disposition, and that transactions are executed in accordance with management's authorization and recorded properly to permit the preparation ofgeneral purpose financial statements in accordance with generally accepted accounting principles. Because of inherent limitations in any internal control structure, errors or irregularities may nevertheless occur and not
94ICL-3

be detected. Also, projection of any evaluation of the structure to future periods is subject to risk that procedures may become inadequate because of changes in conditions or that the effectiveness of the design and operation of policies and procedures may deteriorate.

For the purposes of this report, we have classified the significant internal control structure policies and procedures in the following categories:

(1) Cash and Cash Equivalents (2) Investments (3) Inventories (4) Revenue/Receivables/Receipts (5) Procurement

(6) Expenditures/Liabilities/ Disbursements
(7) Employee Compensation
(8) General Ledger (9) General Fixed Assets

For all ofthe internal control categories listed above, we obtained an understanding ofthe design ofrelevant policies and procedures and whether they have been placed in operation, and we assessed control risk.

We noted a certain matter involving the internal control structure and its operation that we consider to be a reportable condition under standards established by the American Institute ofCertified Public Accountants. Reportable conditions involve matters coming to our attention relating to significant deficiencies in the design or operation of the internal control structure that, in our judgment, could adversely affect the entity's ability to record, process, summarize, and report financial data consistent with the assertions of management in the general purpose financial statements.

As descnbed in the Schedule ofFindings and Improper or Questioned Costs, a reportable condition was noted in the following control category:

General Fixed Assets

A material weakness is a reportable condition in which the design or operation of one or more of the specific internal control structure elements does not reduce to a relatively low level the risk that errors or irregularities in amounts that would be material in relation to the general purpose financial statements being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions.

Our consideration of the internal control structure would not necessarily disclose all matters in the internal control structure that might be reportable conditions and, accordingly, would not necessarily disclose all reportable conditions that are also considered to be material weaknesses as defined above. However, we believe that the reportable condition disclosed above is also considered to be a material weakness.

This condition was considered in determining the nature, timing, and extent of the procedures to be performed in our audit of the DeKalb County Board of Education's financial statements and this report does not affect our report thereon dated May 26, 1995.

94ICL-3

This report is intended for the information of management, the Federal cognizant audit agency and other Federal granter agencies. This restriction is not intended to limit the distribution of this report which is a matter of public record.
Respectfully submitted,
t?~/~
Claude L. Vickers State Auditor
CLV:cm 94ICL-3

CLAUDE L. VICKERS
STATE AUDITOR (404) 656-2174

DEPARTMENT OF AUDITS
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400
May 26, 1995

Honorable Zell Miller, Governor Members ofthe General Assembly Members ofthe State Board ofEducation
and Superintendent and Members of the DeKalb County Board of Education
SINGLE AUDIT REPORT ON THE INTERNAL CONTROL STRUCTURE USED IN ADMINISTERING FEDERAL FINANCIAL ASSISTANCE PROGRAMS
Ladies and Gentlemen:
We have audited the general purpose financial statements ofthe DeKalb County Board ofEducation as of and for the year ended June 30, 1994, and have issued our report thereon dated May 26, 1995. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements. We have also audited the DeKalb County Board of Education's compliance with requirements applicable to major Federal financial assistance programs and have issued our opinion thereon dated May 26, 1995.
We conducted our audit in accordance with generally accepted auditing standards; Government Auditing Standards, issued by the Comptroller General of the United States; and the provisions of Office of Management and Budget (0MB) Circular A-128, "Audits ofState and Local Governments". Those standards and 0MB Circular A-128 require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement and about whether the DeKalb County Board of Education complied with laws and regulations, noncompliance with which would be material to a major Federal financial assistance program.
In planning and performing our audit for the year ended June 30, 1994, we considered the Board's internal control structure in order to determine our auditing procedures for the purpose of expressing our opinion on the general purpose financial statements and on its compliance with requirements applicable to major Federal financial assistance programs and to report on the internal control structure in accordance with 0MB Circular A-128. This report addresses our consideration of internal control structure policies and procedures relevant to compliance with requirements applicable to Federal financial assistance programs. We have addressed internal control structure policies and procedures relevant to our audit of the general purpose financial statements in a separate report dated May 26, 1995.
94ICL-5

The management of the DeKalb County Board of Education is responsible for establishing and maintaining an internal control structure. In fulfilling this responsibility, estimates and judgments by management are required to assess the expected benefits and related costs of internal control structure policies and procedures. The objectives ofan internal control structure are to provide management with reasonable, but not absolute, assurance that assets are safeguarded against loss from unauthorized use or disposition, that transactions are executed in accordance with management's authorization and recorded properly to permit the preparation of general purpose financial statements in accordance with generally accepted accounting principles, and that Federal financial assistance programs are managed in compliance with applicable laws and regulations. Because ofinherent limitations in any internal control structure, errors, irregularities or instances of noncompliance may nevertheless occur and not be detected. Also, projection of any evaluation of the structure to future periods is subject to the risk that procedures may become inadequate because of changes in conditions or that the effectiveness of the design and operation ofpolicies and procedures may deteriorate.

For the purposes of this report, we have classified the significant internal control structure policies and procedures used in administering Federal financial assistance programs in the following control categories:

GENERAL REQUIREMENTS

SPECIFIC REQUIREMENTS

(1) Political Activity (2) Civil Rights (3) Cash Management (4) Federal Financial Reports

(I} Types of Services Allowed or Unallowed
(2) Eligibility
(3) Matching, Level ofEffort, and/or Earmarking

(5) Allowable Costs/Cost Principles

(4) Reporting

(6) Drug-Free Workplace Act (7) Audit Follow-Up/Resolution (8) Administrative Requirements

(5) Applicable Special Tests and Provisions
(6) Other Requirement Claims for Advances and Reimbursements

For all of the internal control structure categories listed above, we obtained an understanding of the design ofrelevant policies and procedures and whether they have been placed in operation, and we assessed control risk.

During the year ended June 30, 1994, the DeKalb County Board of Education expended 86% of its total Federal financial assistance under major Federal financial assistance programs.

We performed tests of controls, as required by 0MB Circular A-128, to evaluate the effectiveness of the design and operation of internal control structure policies and procedures that we considered relevant to preventing or detecting material noncompliance with general requirements and specific requirements as described above that are applicable to each of the Board's major Federal financial assistance programs, which

94ICL-5

are identified in the Schedule of Federal Financial Assistance. Our procedures were less in scope than would be necessary to render an opinion on these internal control structure policies and procedures. Accordingly, we do not express such an opinion.
Our consideration of the internal control structure policies and procedures used in administering Federal financial assistance would not necessarily disclose all matters in the internal control structure that might constitute material weaknesses under standards established by the American Institute of Certified Public Accountants. A material weakness is a reportable condition in which the design or operation of one or more ofthe internal control structure elements does not reduce to a relatively low level the risk that noncompliance with laws and regulations that would be material to a Federal financial assistance program may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. We noted no matters involving the internal control structure and its operation that we consider to be material weaknesses as defined above.
This report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies. This restriction is not intended to limit the distribution of this report which is a matter of public record.
Respectfully submitted,
d~..-r~
Claude L. Vickers State Auditor
CLV:cm 94ICL-5

SECTIONN FINDINGS AND IMPROPER OR QUESTIONED COSTS

DEKALB COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS
YEAR ENDED JUNE 30 1994
PRIOR YEAR
AUDIT FOLLOW-UP/RESOLUTION Failure To Maintain Separate Accountability Federal Financial Assistance Finding Resolved Audit Control Number 6441-93-02
The audit report for the year ended June 30, 1993, stated that the DeKalb Technical Institute did not maintain separate accounting records for each project in the Vocational Education Program (CFDA 84.048) as specified in 34 CFR 401.41. For the year under review, the accounting records applicable to this program were segregated to ensure identification of revenues and expenditures by specific project.
AUDIT FOLLOW-UP/RESOLUTION Failure to Meet Expenditure Requirements Financial Statements Amount: $28,070.00 Audit Control Number 6441-93-03
The audit report for the year ended June 30, 1993, disclosed that the Staff Development - Professional Development Stipends Program had an underexpenditure of Quality Basic Education (QBE) fiinds of $28,070.00 for the required minimum allotment. For the year under review, no adjustment was made to the Board's local fair share by the Georgia Department of Education to refund this underexpenditure as required. The underexpenditure of$28,070.00 should be returned to the Georgia Department of Education through an increase in the Board's local fair share for QBE programs in a subsequent fiscal year.
AUDIT FOLLOW-UP/RESOLUTION Inadequate Inventory Records Federal Financial Assistance Finding Resolved Audit Control Number 6441-93-05
The audit report for the year ended June 30, 1993, stated that the Board's property management records maintained for Individuals with Disabilities Act - Title VI, B - Flow Through (CFDA 84.027) and Vocational Education - Basic Grant to States - High School Program - Basic Grant (CFDA 84.048) were incomplete and failed to meet Federal property management standards as set forth in Chapter 8 of the Georgia Financial Accounting Handbook for Local School Systems (GFAH). For the year under review, it was noted that property management records were maintained as required.

DEKALB COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS
YEAR ENDED JUNE 30 1994
PRIOR YEAR/CURRENT YEAR
GENERAL FIXED ASSETS Failure to Maintain General Fixed Assets Account Group Financial Statements Reportable Condition - Material Weakness Audit Control Number 6441-93-01
The audit report for the year ended June 30, 1993, noted that the management ofthe DeKalb County Board ofEducation had chosen not to maintain a system-wide General Fixed Assets Account Group within the formal accounting records as required by generally accepted accounting principles. In the year under review, the Board did not establish a General Fixed Assets Account Group within the formal accounting records. This condition results in the general purpose financial statements of the Board being incomplete and not in accordance with generally accepted accounting principles. Appropriate action should be taken by the Board to establish accounting controls and procedures to provide for maintenance of a General Fixed Assets Account Group. These subsidiary records should include an inventory of land, buildings and equipment owned by the Board and should include but may not be limited to date acquired, acquisition cost, estimated replacement cost, location and description. Detailed records should be maintained of all additions and deletions to the General Fixed Assets Account Group.
CURRENT YEAR
EXPENDITURES/LIABILITIES/DISBURSEMENTS Failure to Meet Expenditure Requirements Financial Statements Nonmaterial Noncompliance Amount: $243,938.16 Audit Control Number 6441-94-01
For the year under review, the Board reported to the Georgia Department of Education on DE Form 0420 "General Fund QBE Program Expenditure Summary" expenditures totaling $1,256,353.11 for the Staff Development - Cost ofInstruction Program. A review ofthe underlying source documentation for the Quality Basic Education (QBE) program disclosed that the Board expended more than 15 percent of its initial allotment offunds for Professional Development Stipends for StaffDevelopment - Cost ofinstruction Program purposes resulting in an underexpenditure of $243,938.16 for the minimum required allotment of $1,240,406.00 for the StaffDevelopment - Professional Development Stipends Program.
This questioned cost resulted from management's reliance on incorrect information received from the Georgia Department ofEducation, resulting in a violation of Official Code ofGeorgia 20-2-182. The underexpenditure of$243,938.16 should be returned to the Georgia Department ofEducation through an increase in the Board's local fair share for the QBE programs in a subsequent fiscal period.

DEKALB COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS
YEAR ENDED JUNE 30 1994
CURRENT YEAR
ADMINISTRATIVE REQUIREMENTS Inadequate Inventory Records Federal Financial Assistance Nonmaterial Noncompliance Audit Control Number 6441-94-02
Property management records maintained by the Board for the National School Lunch Program (CFDA 10.555) were incomplete and failed to meet the property management standards as set forth in Chapter 8 of the-Georgia Financial Accounting Handbook For Local School Systems (GFAH) or as outlined in 7 CFR 3015.169. The records presented for examination did not contain adequate documentation for deletions from the inventory listing. This condition occurred because the accounting staff did not receive documentation on changes in equipment status. An inventory system should be implemented that provides for the identification of all equipment purchased as outlined in GFAH and 7 CFR 3015.169. Perpetual inventory records should include historical information regarding additions and deletions made to the equipment inventory.
SUBSEQUENT YEAR
EXPENDITURES/LIABILITIES/DISBURSEMENTS Lottery Funds Not Expended by Specified Date Financial Statements Amount: $110,000.00 Audit Control Number 6441-94-03
A review was performed of the 1994 Lottery Program Funds to determine if guidelines provided by the Georgia Department ofEducation for the liquidation ofencumbrances at June 30, 1994, were followed. These guidelines included a requirement for the delivery of all goods and services associated with the June 30, 1994, lottery programs encumbrances by no later than December 1, 1994. Our review revealed that the Board had a legitimate purchase order of $110,000.00 with a vendor for the Lottery Program - Distant Learning, however; these goods were not in place by the specified date. The Georgia Department ofEducation should review this matter to determine ifa refund of$110,000.00 is due.

SECTIONV PERTINENT VIEWS OF RESPONSIBLE OFFICIALS

DEKALB COUNTY BOARD OF EDUCATION PERTINENT VIEWS OF RESPONSIBLE OFFICIALS
YEAR ENDED JUNE 30 1994
EXPENDITURES/LIABil,ITIES/DISBURSEMENTS Failure to Meet Expenditures Requirements Financial Statements Nonmaterial Noncompliance Amount: $243,938.16 Audit Control Number 6441-94-01
The transfer and expenditure offunds exceeding 15 percent ofProfessional Development Stipends was done under authority ofa memorandum from Peyton Williams, Jr. of the Georgia Department ofEducation. Since this document authorized such action, it is requested that this $243,938.16 be handled in the same manner as the $28,070.00 from the FY 93 Audit is being handled; resulting in no loss of dollars to the DeKalb County School System.
Note: The DeKalb County Board ofEducation has elected not to provide comments for inclusion in this report other than the above.