Audit report, Appling County Board of Education, Baxley, Georgia, year ended June 30, 1995

GA A?,oo .RI
E.;J.f>
Ah
19qz+-95
- ~ - - ~ - - ~ - ~ ~ - - . --------- " ~. --------- /

STATE OF GEORGIA DEPARTMENT OF AUDITS
254 WASHINGTON STREET
ATLANTA. GEORGIA 30334

RECEIVEil NOV 151996
DOCUMENTS UGA.UBRARIES

AUDIT REPORT APPLING COUNTY BOARD OF EDUCATION
BAXLEY, GEORGIA YEAR ENDED JUNE 30, 1995

APPLING COUNTY BOARD OF EDUCATION - TABLE OF CONTENTS -

Page

SECTION I

FINANCIAL

INDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE

EXHIBITS

GENERAL PURPOSE FINANCIAL STATEMENTS

COMBINED STATEMENTS - OVERVIEW

A

COMBINED BALANCE SHEET

ALL FUND TYPES AND ACCOUNT GROUP

2

B

COMBINED STATEMENT OF REVENUES, EXPENDITURES AND

CHANGES IN FUND BALANCES

ALL GOVERNMENTAL FUND TYPES

4

C

STATEMENT OF REVENUES, EXPENDITURES AND

CHANGES IN FUND BALANCES - BUDGET AND ACTUAL

(NON-GAAP BASIS)

GENERAL AND SPECIAL REVENUE FUNDS

7

D NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

8

ADDITIONAL FINANCIAL INFORMATION

COMBINING AND INDIVIDUAL FUND STATEMENTS

SPECIAL REVENUE FUND

E

COMBINING BALANCE SHEET

22

F

COMBINING STATEMENT OF REVENUES, EXPENDITURES

AND CHANGES IN FUND BALANCES

24

CAPITAL PROJECTS FUND

G

COMBINING BALANCE SHEET

26

H

COMBINING STATEMENT OF REVENUES, EXPENDITURES AND

CHANGES IN FUND BALANCES

28

FIDUCIARY FUND TYPE

I

STATEMENT OF CHANGES IN ASSETS AND LIABILITIES

AGENCY FUND

31

SCHEDULES

I SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE

32

2 CASH AND CASH EQUIVALENTS

34

3 INVESTMENTS

35

4 ACCOUNTS RECEIVABLE

36

APPLING COUNTY BOARD OF EDUCATION - TABLE OF CONTENTS -

SECTION I

FINANCIAL

ADDITIONAL FINANCIAL INFORMATION

SCHEDULES

5 DEBT SERVICE REQUIREMENTS TO MATURITY

37

SCHEDULE OF REVENUE

6

STATE

38

7

LOCAL AND OTHER

39

SCHEDULE OF EXPENDITURES BY OBJECT

8

GENERAL AND SPECIAL REVENUE FUNDS

41

9

LOTTERY PROGRAMS

42

ANALYSIS OF MINIMUM EXPENDITURE REQUIREMENTS

GENERAL FUND - QUALITY BASIC EDUCATION PROGRAMS

10

OVERALL

45

11

BY PROGRAM

46

12 SCHEDULE OF COMPENSATION AND TRAVEL OF BOARD MEMBERS

48

SECTION IT
COMPLIANCE
COMPLIANCE REPORT BASED ON AN AUDIT OF THE FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS
SINGLE AUDIT REPORT ON COMPLIANCE WITH THE GENERAL REQUIREMENTS APPLICABLE TO FEDERAL FINANCIAL ASSISTANCE PROGRAMS
SINGLE AUDIT OPINION ON COMPLIANCE WITH SPECIFIC REQUIREMENTS APPLICABLE TO MAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAMS
SINGLE AUDIT REPORT ON COMPLIANCE WITH SPECIFIC REQUIREMENTS APPLICABLE TO NONMAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAM TRANSACTIONS

APPLING COUNTY BOARD OF EDUCATION - TABLE OF CONTENTS -
SECTION III INTERNAL CONTROL REPORT ON INTERNAL CONTROL STRUCTURE IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS SINGLE AUDIT REPORT ON THE INTERNAL CONTROL STRUCTURE USED IN ADMINISTERING FEDERAL FINANCIAL ASSISTANCE PROGRAMS
SECTION IV FINDINGS AND IMPROPER OR QUESTIONED COSTS SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS

SECTION I FINANCIAL

CLAUDE L. VICKERS
STATE AUDITOR
(404) 656-2174

DEPARTMENT OF AUDITS AND ACCOUNTS
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400
July 22, 1996

Honorable Zell Miller, Governor Members ofthe General Assembly Members ofthe State Board ofEducation
and Superintendent and Members ofthe Appling County Board ofEducation
INDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE
Ladies and Gentlemen:
We have audited the general purpose financial statements (Exhibits A through D) of the Appling County Board ofEducation, as of and for the year ended June 30, 1995, as listed in the table of contents. These financial statements are the responsibility of the Board's management. Our responsibility is to express an opinion on these financial statements based on our audit.
We conducted our audit in accordance with generally accepted auditing standards, Government Auditing Standards, issued by the Comptroller General of the United States, and the provisions of the Office of Management and Budget Circular A-128, "Audits of State and Local Governments". Those standards and 0MB Circular A-128 require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion.
As described in the notes to the general purpose financial statements, the Board's financial statements have been prepared using certain accounting practices and policies which, in our opinion, vary in some respects from generally accepted accounting principles. These variances are described as follows:
The general purpose financial statements of the Board did not contain a General Fixed Assets Account Group to account for property and equipment owned by the Board which should be included to conform to generally accepted accounting principles.
95ARL-13*

* School activity accounts maintained at the individual schools are not included in the general purpose :financial statements. To conform to generally accepted accounting principles, these accounts should be included in the general purpose financial statements.
* The Board did not recognize as expenditures, in the year ended June 30, 1995, a portion of salaries and the corresponding employer's cost of related benefits earned for contractual services completed prior to June 30, 1995. Also funds received, subsequent to June 30, 1995, from the Georgia Department ofEducation for the State's share of these unrecorded salaries and related benefits were not recorded as revenue in the year under review. Conversely, the similar expenditures and related revenues for contractual services completed prior to June 30, 1994, were improperly recorded in the year ended June 30, 1995. To conform to generally accepted accounting principles, revenues should be recorded when available and measurable and expenditures should be recorded when incurred, rather than when funds are received or disbursed.
The aggregate effects on the general purpose financial statements of these variances or omissions have not been determined, but are believed to be material.
In our opinion, except for the effects on the general purpose financial statements of the matters referred to in
the preceding paragraph, the general purpose financial statements present fairly, in all material respects, the financial position of the Appling County Board of Education as of June 30, 1995, and the results of its
operations for the year then ended, in conformity with generally accepted accounting principles. In accordance
with Government Auditing Standards, we have also issued a report dated July 22, 1996, on our consideration of the Board's internal control structure and a report dated July 22, 1996, on its compliance with laws and regulations.
Our audit was conducted for the purpose of forming an opinion on the general purpose financial statements ofthe Appling County Board ofEducation taken as a whole. The combining and individual fund statements (Exhibits E through I) and the financial schedules (Schedules I through 12 which includes the Schedule of Federal Financial Assistance) are presented for purposes of additional analysis and are not a required part of the general purpose financial statements ofthe Appling County Board ofEducation. Such information has been subjected to the auditing procedures applied in the audit of the general purpose financial statements and, in our opinion, except for the effects of the matters referred to in the third paragraph, such information is fairly presented in all material respects in relation to the general purpose financial statements taken as a whole.
A copy ofthis report has been filed as a permanent record in the office of the State Auditor and made available to the press ofthe State, as provided for by Official Code of Georgia Annotated Section 50-6-24.
Respectfully submitted,

CLV:dt 95ARL-13*

Claude L. Vickers State Auditor

APPLING COUNTY BOARD OF EDUCATION - 1-

APPLING COUNTY BOARD OF EDUCATION COMBINED BALANCE SHEET
ALL FUND TYPES AND ACCOUNT GROUP JUNE 30 1995

~ Cash and Cash Equivalents
Investments
Accounts Receivable
Inventories
Food
Donated Commodities Purchased Food
Amount Available in Debt Service Fund
Amount to be Provided in Future Years For Payment of: Bond Debt Capital Lease Agreements
Total Assets

GENERAL FUND

GOVERNMENTAL FUND TYPES

SPECIAL

CAPITAL

REVENUE

PROJECTS

FUND

FUND

$ 2,148,449.34 $

380,734.97 $

553,677.20

1,082,746.69

162,161.07

75,661.96

200,735.50

135,208.28

24,137.77 12,094.70

$ 3,306,857.99 $

617,702.94 $

851,046.55

LIABILITIES AND FUND EQUITY
LIABILITIES
Cash Overdraft Accounts Payable Salaries Payable Expired Grant Balances Payable Contracts Payable Retainages Payable Funds Held for Others Capital Lease Agreements General Obligation Bonds Payable
Total Liabilities
FUND EQUITY
Fund Balances Reserved For Bus Replacement Funds For Continuation of Federal Program For Debt Service For Expired Grant Balances/Questioned Costs For Inventories
Food
Donated Commodities Purchased Food For State Capital Outlay Projects
Unreserved Designated For Security Fence For Unemployment Self-Insurance Undesignated
Total Fund Equity
Total Liabilities and Fund Equity

$

1,426.57 $

30,491.29

14,700.00

153,883.28

18,810.50

$

15,902.78

$

16,126.57 $

203,185.07 $ _ _ _15~,90_2._78_

$

53,550.28

$

88,669.45

5,361.03

$

142,219.73 $

24,137.77 12,094.70
$
41,593.50 $

91,345.00 91,345.00

20,000.00 72,658.79 3,055,852.90
$ 3.290,731.42 $

372,924.37 414,517.87 $

743,798.77 835,143.77

$ 3,306,857.99 $

617,702.94 $

851,046.55

The notes to the general purpose financial statements are an integral part of this statement. 2

EXHIBIT "A"

DEBT SERVICE
FUND

FIDUCIARY FUND TYPE AGENCY FUND

ACCOUNT GROUP GENERAL
LONG-TERM DEBT

TOTALS {Memorandum Onl~ JUNE 30, 1995 JUNE 30, 1994

$

56,535.45 $

15,380.68

$ 3,154,777.64 $

948,944.17

69,216.07

1,314,123.83

4,381,964.77

496.11

412,101.85

596,926.09

24,137.77 12,094.70

18,418.25 8,567.43

$

100,000.00

100,000.00

196,072.94

23,927.06 6,852.12

$

126,247.63 $

15,380.68 $

100,000.00 $ 5,017,235.79 $ 6,181,672.83

$

15,380.68

$

$

15,380.68 $

$
100,000.00 100,000.00 $

$ 31,917.86 168,583.28 18,810.50
15,902.78 15,380.68
100,000.00
350,595.10 $

69,516.43 39,300.92 126,438.70 21,181.07
883.00 106,486.88
14,948.13 6,852.12
220,000.00
605,607.25

$

103,187.40

$

103,187.40

23.060.23

$

126.247.63

$

126,247.63 $

15,380.68 $

$

53,550.28 $

44,265.87

5,361.03

103,187.40

196,072.94

88,669.45

88,669.45

24,137.77 12,094.70 91,345.00

18,418.25 8,567.00 9,669.00

$

378,345.63 $

365,662.51

20,000.00 72,658.79 4,195,636.27

73,807.29 5,136,595.78

$ 4,666,640.69 $ 5,576,065.58

100,000.00 $ 5,017,235.79 $ 6,181,672.83

-3-

APPLING COUNTY BOARD OF EDUCATION COMBINED STATEMENT OF REVENUES EXPENDITURES AND CHANGES IN FUND BALANCES
ALL GOVERNMENTAL FUND TYPES
YEAR ENDED JUNE 30 1995

REVENUES
State Funds Federal Funds Local and other Funds
Total Revenues
EXPENDITURES
Current Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Administration School Administration Business Administration Maintenance and Operation of Plant Student Transportation Services Central Support Services Other Support Services Food Services Operation Community Services Operations other Operations of Non-Instructional Services
Capital Outlay Debt Service
Principal Interest Paying Agent Fees
Total Expenditures
Excess of Revenues over (under) Expenditures
OTHER FINANCIN!:a SOURCI;S (USES)
Operating Transfers In Operating Transfers Out
Total Other Financing Sources (Uses)
Excess of Revenues and Other Financing Sources over (under) Expenditures and Other Financing Uses
FUND BALANCE JULY 1 (Restated - See Note 1)
Food Inventory - Net Change in Period Donated Commodities Purchased Food
FUND BALANCE JUNE 30

GENERAL FUND

SPECIAL REVENUE
FUND

CAPITAL PROJECTS
FUND

$ 7,677,118.58 $ 671,731.06 $

105,006.90

1,810,066.51

711341104.15

3261343.80

$ 1419161229.63 $ 218081141.37 $

209,515.78 291664.45
2391180.23

$ 10,336,988.56 $ 1,264,158.50

518,920.92 363,097.69 471,637.93 270,938.56 920,194.33 110,630.59 1,293,837.41 927,879.83

80,206.08 75,145.95 106,082.18 59,380.97
111,922.06 3,224.14

20,830.00
28,089.70 93,960.99 136,795.02

1,415.05 1,061,511.90
$

6,852.12 518.38

548,178.74

$ 15,501 I172.03 $ 2z7631046.83 $

$ -584,942.40 $

451094.54 $

5481178.74 -3081998.51

$ $ -2501944.37
$ -250,944.37 $

944.37 $ 250,000.00 944.37 $ 250,000.00

$ -835,886.77 $ 4,126,618.19

46,038.91 $ 359,232.17

-58,998.51 894,142.28

5,719.52 3,527.27

414517.87 $

The notes to the general purpose financial statements are an integral part of this statement. -4-

EXHIBtTs

DEBT SERVICE
FUND

TOTALS
(Memorandum Only) YEAR ENDED
JUNE 301 1995 JUNE 301 1994

$ 8,558,365.42 $ 8,301,112.42

1,915,073.41

1,704,675.64

$

60,920.06

7,551,032.46

6,119,194.92

$

60,920.06 $ 18,024,471.29 $ 16,124,982.98

$ 11,601,147.06 $ 10,610,193.20

599,127.00 438,243.64 577,720.11 330,319.53 920,194.33 110,630.59 1,405,759.47 931,103.97
22,245.05 1,061,511.90
28,089.70 93,960.99 684,973.76

601,028.01 399,124:64 435,899.08 298,744.52 953,376.62 103,185.96 1,281,959.30 995,509.67
3,826.25 51,617.70 1,041,256.23 26,260.41 105,428.41 2,406,282.95

$ 120,000.00 10,200.12 545.25

126,852.12 10,718.50 545.25

119,549.75 18,668.79 545.75

$ 130,745.37 $ 18,943,142.97 $ 19,4521457.24

$ -69,825.31 $ -91M71.68 $ -3,327,474.26

$

250,944.37 $

250,349.71

-250,944.37

-250,349.71

$

0.00 $

0.00

$ -69,825.31 $ -918,671.68 $ -3,327,474.26

196,072.94

5,576,065.58

8,909,306.22

5,719.52 3,527.27

-6,410.06 643.68

$ 1261247.63 $ 416661640.69 $ 515761065.58

-5-

AffLIN~ ~QUNTY EIQABD QE ED!.!CATIQN llAIEME;.HI QE B~Nl.!E~. ~PENQII!.!BES AND ~1:!AN~ES IN EUND EIALAN~ES
B!.!DS:ZEI AND A~I!.!AL - (NQN-GAAf EIASIS)
S:ZENEBAL AND SfE~IAL BE~EN!.!E E!.!NDS XEAB ENDED JUNE 30, 1995

EXHIBITc

REVENUES
State Funds Federal Funds Local and Other Funds
Total Revenues
EXPENDITURES
Current Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Administration School Administration Business Administration Maintenance and Operation of Plant Student Transportation Services Other Support Services Food Services Operation Community Services Operations Other Operations of Non-Instructional Services
capital Outlay Debt Service
Total Expenditures
Excess of Revenues over (under) Expenditures
QI!:IEB flNAN~IN~ SO!.!B~ES (!.!SES)
Other Sources Other Uses
Total Other Financing Sources (Uses)
Excess of Revenues and Other Financing Sources over (under) Expenditures and Other Financing Uses
E!.!ND BALAN~E JULY 1, 1~
Adjustments

GENERAL FUND

ACTUAL

(BUDGET

BUDGET

BASIS}

$ 7,645,327.00 $ 7,677,118.58

106,409.00

105,006.90

61684,568.03

7,134,104.15

$ 1414361304.03 $ 141916,229.63

$ 10,732,328.45 $ 10,336,988.56

673,677.32 407,441.05 474,158.46 272,409.13 1,000,289.97 129,296.91 1,303,960.00 913,495.61 20,600.00

518,920.92 363,097.69 471,637.93 . 270,938.56 920,194.33 110,630.59 1,293,837.41 927,879.83
20,830.00

32,092.06 141,000.00 386,440.00

28,089.70 93,960.99 136,795.02 71370.50

$ 16,487,188.96 $ 15,501,172.03

$ -2,050,884.93 $ -584,942.40

$

500.00

$ -250,944.37

$

500.00 $ -250,944.37

$ -2,050,384.93 $ -835,886.n

4,042,534.70

4,126,618.19

-8,732.29

SPECIAL REVENUE FUND

ACTUAL

(BUDGET

BUDGET

BASIS}

s $ n,430.oo

671,731.06

1,824,464.34 1,810,066.51

307,207.20

326,343.80

$ 2,2091101.54 $ 2,808,141.37

$ 1,100,314.52 $ 1,264,158.50

30,917.00 85,121.00 105,000.00 58,340.00

80,206.08 75,145.95 106,082.18 59,380.97

112,613.00
46,982.00 1,051,561.30

111,922.06 3,224.14 1,415.05
1,061,511.90

$ 2,590,848.82 $ 2,763,046.83 $ -381,747.28 $ 45,094.54

$

944.37

$

944.37

$ -381,747.28 $ 46,038.91 679,572.73 . 332,246.49 -5,601.16

EUND E!ALAN~E JUNE 30, 1995

$ 1,983,417.48 $ 3,290,731.42

$ 292,224.29 $ 378,285.40

The notes to the general purpose financial statements are an integral part of this statement. -7-

APPLING COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30, 1995

Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
The Appling County Board ofEducation (Board) was established under the laws ofthe State of Georgia and operates under the guidance of a school board and Superintendent, both elected by the voters. With the exception ofthe departures from generally accepted accounting principles disclosed in these notes, the financial statements of the Board have been prepared in conformity with generally accepted accounting principles as applied to government units. The Governmental Accounting Standards Board (GASB) is the accepted standard-setting body for establishing governmental accounting and financial reporting standards.
The more significant ofthe Board's accounting policies are described below.
REPORTING ENTITY
In evaluating how to define the government unit for financial reporting purposes, management has considered the criteria set forth in GASB Codification of Governmental Accounting and Financial Reporting Standards, Section 2100, "Defining the Financial Reporting Entity". The primary government consists of all the organizations that compose the legal entity of the Appling County Board ofEducation.
Based upon the application ofthe above criteria, the Appling County Board ofEducation is determined to be the lowest level of government exercising oversight responsibility and control over all activities related to public education in Appling County, Georgia. The Board is not included in any other governmental "reporting entity" as defined by GASB Codification of Governmental Accounting and Financial Reporting Standards.
Board members were elected by the public and have decision making authority, the power to designate management, except for the Superintendent who was also elected, the ability to significantly influence operations, and primary accountability for fiscal matters. The Board determines the millage rate at which school taxes are levied and may incur bonded indebtedness with voter approval.
FUND ACCOUNTING
The Board uses funds and an account group to report on its financial position and the results of its operations. Fund accounting is designed to demonstrate legal compliance and to aid financial management by segregating transactions related to certain governmental functions or activities.
A fund is a separate accounting entity with a self-balancing set ofaccounts. An account group is a financial reporting device designed to provide accountability for certain assets and liabilities that are not recorded in the funds because they do not directly affect expendable available financial resources.
General Fixed Assets are recorded as expenditures in the various funds at the time of purchase. A General Fixed Assets Account Group is not presently maintained by the Board. To conform to generally accepted accounting principles, a General Fixed Assets Account Group should be maintained for reporting the cost of assets acquired by governmental fund types.

- 8-

APPLING COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATE1\.1ENTS

JUNE 30, 1995

Note I: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
Although "school activity accounts" are maintained at the individual schools, neither the assets, liabilities and fund equity, nor the revenues, expenditures and changes in fund balances ofthese accounts are reflected in these financial statements. To confonn to generally accepted accounting principles, these accounts should be recorded in the general purpose financial statements.
The general purpose financial statements account for all State, Federal, Local and Other Funds under control ofthe Board, in compliance with generally accepted accounting principles applicable to governmental units, unless otherwise disclosed in these notes. Funds and the account group presented in this report are as follows:
GOVERNMENTAL FUND TYPES - are used to account for all or most of a Board's general activities. Governmental Fund Types include:
GENERAL FUND - the fund used to account for all financial resources ofthe Board except those required to be accounted for in another fund. These transactions relate to resources obtained and used for services provided by a board of education.
SPECIAL REVENUE FUND - the fund used to account for the proceeds of specific revenue sources (other than for major capital projects) that are legally restricted to expenditures for specified purposes. These funds are primarily received from the Georgia Department of Education and from the Federal government to accomplish specific objectives and are required to be accounted for separately. Also included are proceeds received from State, Federal, Local and Other sources for operations of the school food. services fund. This fund could be accounted for as an enterprise fund; however, the Board chooses not to provide for depreciation, but to maintain the fund on a modified accrual basis and to report the fund as a special revenue fund under governmental fund types, which is acceptable under generally accepted accounting principles for governmental entities.
CAPITAL PROJECTS FUND - the fund used to account for financial resources to be used for the acquisition or construction of major capital facilities.
DEBT SERVICE FUND - the fund used to account for the accumulation ofresources for, and the payment of, general long-tenn principal, interest and paying agent fees.
FIDUCIARY FUND TYPE - the agency fund used to account for assets held by a government unit in a trustee capacity or as an agent for individuals, private organizations, other government units. This fund includes:
AGENCY FUND - the fund used to account for assets held for other funds, governments, or individuals.
ACCOUNT GROUP
GENERAL LONG-TERM DEBT ACCOUNT GROUP - used to account for general obligation bonds outstanding.
- 9-

APPLING COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30, 1995

Note I: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
BASIS OF ACCOUNTING
The accounting and financial reporting treatment applied to a fund is determined by its measurement focus. All governmental funds are accounted for using a current financial resources measurement focus. With this measurement focus, only current assets and current liabilities generally are included on the balance sheet. Operating statements of these funds present increases (i.e., revenues and other financing sources) and decreases (i.e., expenditures and other financing uses) in net current assets. Their reported fund balance is considered a measure of available spendable resources.
Liabilities which are expected to be financed from available spendable resources are reported as liabilities in the governmental funds. Other liabilities, which are not expected to be financed from available spendable resources, are reported in the General Long-Term Debt Account Group.
Agency funds are purely custodial in nature and does not involve measurement of re~ults of operations.
Governmental funds are accounted for using the modified accrual basis of accounting under which:
Revenues are recognized when susceptible to accrual (i.e., when they become both measurable and available). "Measurable" means the amount ofthe transaction can be determined and "available" means collectible within the current period or soon enough thereafter to be used to pay liabilities of the current period. Those revenues considered susceptible to accrual are property taxes, intergovernmental grants and investment income. Property taxes are considered available if they are collected and remitted by the collecting agent to the Board within 60 days after fiscal year-end.
Expenditures are generally recognized when the related fund liability is incurred.
A departure from the above definitions is the accounting treatment afforded the final two payments on General Fund teachers' and bus drivers' contracts, and the resources available from the Georgia Department of Education for the State's share ofthese contracts. During fiscal year 1995, a substantial number of personnel of the Board were employed for a one hundred and ninety day period beginning in late August 1994 and ending in early June 1995. Personnel contracts for this employment period specify that compensation be paid in twelve equal monthly payments beginning in September 1994 and ending in August 1995. State grants to fund the State's share of these contracts were disbursed from the Georgia Department of Education to the Board in the same twelve months. As ofJune 30, 1995, compensation under these employment contracts had been earned, but two of the twelve monthly payments, due for July and August 1995, had not been made. Payments for these two months were made and recorded as expenditures by the Board subsequent to June 30, 1995. Also, the State's portion of the compensation paid in July and August 1995 was received and recorded as revenue in the fiscal year subsequent to June 30, 1995. Conversely, the similar expenditures and related revenues for contractual services completed prior to June 30, 1994, were recorded in the year ended June 30, 1995. Generally accepted accounting principles require that revenues be recorded when available and measurable and that expenditures be recorded when incurred, rather than when funds are received or disbursed.
- 10 -

APPLING COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30, 1995

Note I: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
Agency funds are accounted for using the modified accrual basis of accounting in recognizing assets and liabilities.
RESTATEMENT OF PRIOR YEAR FUND BALANCE
In prior years, the risk :financing activities for the Board's unemployment compensation liabilities were reported as an expendable trust fund. This fund had a fund balance of $73,807.29 at June 30, 1994. For fiscal year 1995, this fund has been reported as part of the General Fund. The fund balance at July 1, 1994 has been restated as appropriate.
BUDGET
The Appling County Board ofEducation's budget is a complete financial plan for the Board's fiscal year and is based upon estimates of expenditures together with probable funding sources. There is no statutory prohibition regarding overexpenditure of the budget at any level. The budget for all governmental funds is prepared by fund, function and object. The legal level of budget control was established by the Board at the aggregate level. The budget for governmental funds was prepared on a basis other than generally accepted accounting principles.
The budget process begins when the Board's administration prepares a tentative budget for the Board's approval. After approval of this tentative budget by the Board, such budget is advertised at least once in a newspaper ofgeneral circulation in the locality. At the next regular meeting of the Board after advertisement, the Board receives comments on the tentative budget, makes revisions as necessary and adopts a final school budget. This final budget is then submitted, in accordance with provisions of the Quality Basic Education Act, OCGA Section 20-2-167, to the Georgia Department ofEducation. The Board may increase or decrease the budget at any time during the year. All unexpended budget authority lapses at fiscal year-end.
The Statement ofRevenues, Expenditures and Changes in Fund Balances - Budget and Actual presents actual and budgeted data for the General Fund and Special Revenue Fund. To facilitate comparison with the budget, the following adjustments have been made to actual revenues, expenditures and fund balance as reflected on Exhibit "B" of this report:

- 11 -

APPLING COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30, 1995

Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
Excess ofRevenues and Other Sources of Financial Resources over (under) Expenditures and Other Financing Uses Fund Balance July 1, 1994 Adjustments:
Inventories July 1, 1994 Food Donated Commodities Purchased Foods
Fund Balance June 30, 1995 (Budget Basis)

Special Revenue
Fund
$ 46,038.91 359,232.17
-18,418.25 -8 567.43
$ 378,285 40

CASH AND CASH EQUIVALENTS

COMPOSITION OF DEPOSITS Cash and cash equivalents consist ofdeposits (including certificates of deposit, savings and N.0.W. accounts) in authorized financial institutions. Georgia Laws authorize the Board to deposit its funds in one or more solvent banks, insured Federal savings and loan associations, or insured State chartered building and loan associations. The placement of proceeds from bond issues in certificates of deposit is limited to financial institutions located within this State.

INVESTMENTS

COMPOSITION OF INVESTMENTS Investments made by the Board are stated at cost. The Official Code of Georgia Annotated Section 36-83-4 authorizes the Board to invest its funds in the following:

(1) Obligations issued by the State of Georgia or by other states,

(2) Obligations issued by the United States government,

(3) Obligations fully insured or guaranteed by the United States government or a United States government agency,

(4) Obligations of any corporation of the United States government,

(5) Prime banker's acceptances,

- 12 -

APPLING COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATE:MENTS

JUNE 30, 1995

Note I: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES

(6) The Local Government Investment Pool administered by the State of Georgia, Office of Treasury and Fiscal Services,

(7) Repurchase agreements, and

(8) Obligations of other political subdivisions of the State of Georgia.

RECEIVABLES

Receivables consist ofgrant reimbursements due from Federal, State or other grantors for expenditures made but not reimbursed and other receivables disclosed from information available. Receivables are recorded when either the asset or revenue recognition criteria has been met. Receivables recorded on the general purpose financial statements do not include any amounts which would necessitate the need for an allowance for uncollectible receivables.

PROPERTY TAXES

The Appling County Board of Commissioners fixed the property tax levy for the 1994 tax year (calendar year) on September 19, 1994 (levy date). Taxes were due on December 31, 1994. The lien date for property taxes was January 1, 1994. Taxes collected within the current fiscal year or within 60 days after year-end are reported as revenue in fiscal year 1995 since their collection meets the criteria of GASB codification section P70.103. The Appling County Tax Commissioner bills and collects the property taxes for the Board of Education.

Tax millage rates levied for the 1994 tax year (calendar year) for the Appling County Board of Education were as follows (a mill equals $1 per thousand dollars of assessed value):

School Operations School Bonds

10.90 mills ___JIB mills

10.98 mills

INVENTORIES

FOOD INVENTORIES Inventories of donated food commodities used in the preparation of meals are reported on the Combined Balance Sheet at their Federally assigned value. Purchased foods inventories are reported on the Combined Balance Sheet at cost. Donated food commodities are recorded as revenues and expenditures at the time commodity items are received. Purchased foods inventories are recorded as expenditures at the time of purchase. The inventories reported on the balance sheet for donated food commodities and for purchased foods are equally offset by reservations of fund balance which indicates that these amounts do not constitute 11available spendable resources" even though they are a component of net current assets.

- 13 -

APPLING COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30, 1995

Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES

GENERAL OBLIGATION BONDS

The Board issues general obligation bonds to provide funds for the acquisition and construction of major capital facilities. General obligation bonds are direct obligations and pledge the full faith and credit of the government. The outstanding amount of these bonds is recorded in the General Long-Term Debt Account Group.

INTERFUND TRANSACTIONS

The Board has the following types of interfund transactions:

Reimbursements ofexpenditures initially made from a fund that are properly applicable to another fund, are

recorded as expenditures in the reimbursing fund and as reductions of expenditures in the fund that is

reimbursed.



Operating transfers are recorded for all interfund transactions other than reimbursements.

MEMORANDUM ONLY - TOTAL COLUMNS

Total columns on the general purpose financial statements are captioned "Memorandum Only" to indicate that they are presented only to facilitate financial analysis. Data in these columns do not present financial position or results of operations in conformity with generally accepted accounting principles. Neither are such data comparable to a consolidation. Interfund eliminations have not been made in the aggregation of this data. Certain reclassifications have been made to the comparative data to conform to the current year classifications.

Note 2: DEPOSITS AND INVESTMENTS

COLLATERALIZATION OF DEPOSITS Official Code of Georgia Annotated (OCGA) Section 45-8-12 provides that there shall not be on deposit at any time in any depository for a time longer than ten days a sum of money which has not been secured by surety bond, by guarantee ofinsurance, or by collateral. The aggregate of the face value of such surety bond and the market value of securities shall be equal to not less than 110 percent of the public funds being secured after the deduction of the amount of deposit insurance. OCGA Section 45-8-11 provides an officer holding public funds may, in his discretion, waive the requirement for security in the case of operating funds placed in demand deposit checking accounts.

Acceptable security for deposits consists of any one of or any combination of the following:

(1) Surety bond signed by a surety company duly qualified and authorized to transact business within the State of Georgia,

(2) Insurance on accounts provided by the Federal Deposit Insurance Corporation,

- 14 -

APPLING COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30, 1995

Note 2: DEPOSITS AND INVESTMENTS

(3) Bonds, bills, notes, certificates of indebtedness or other direct obligations of the United States or of the State of Georgia,

(4) Bonds, bills, notes, certificates ofindebtedness or other obligations of the counties or municipalities ofthe State of Georgia,

(5) Bonds ofany public authority created by the laws of the State of Georgia, providing that the statute that created the authority authorized the use of the bonds for this purpose,

(6) Industrial revenue bonds and bonds of development authorities created by the laws of the State of Georgia, and

(7) Bonds, bills, notes, certificates of indebtedness, or other obligations of a subsidiary corporation of the United States government, which are fully guaranteed by the United States government both as to principal and interest and debt obligations issued by the Federal Land Bank, the Federal Home Loan Bank, the Federal Intermediate Credit Bank, the Central Bank for Cooperatives, the Farm Credit Banks, the Federal Home Loan Mortgage Association, and the Federal National Mortgage Association.

CATEGORIZATION OF DEPOSITS At June 30, 1995, the bank balances were $4,313,377.49. The amounts of the total bank balances are classified into three categories of credit risk:

Category 1 - Cash that is insured (e.g., Federal depository insurance) or collateralized with securities held by the Board or by the Board's agent in the Board's name.
Category 2 - Cash collateralized with securities held by the pledging financial institution's trust department or agent in the Board's name.
Category 3 - Uncollateralized deposits. (This includes any bank balance that is collateralized with securities held by the pledging financial institution, or by its trust department or agent but not in the Board's name.)

The Board's deposits are classified by risk category at June 30, 1995, as follows:
Risk Category I 2 3 Total

Bank Balance
$ 300,000.00 3,694,705.03 318,672.46
$4,313,377.49

- 15 -

APPLING COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30, 1995

Note 2: DEPOSITS AND INVESTMENTS

CATEGORIZATION OF INVESTMENTS At June 30, 1995, the carrying amount of the Board's total investments was $1,314,123.83 and consisted entirely of funds in the Local Government Investment Pool administered by the State of Georgia, Office of Treasury and Fiscal Services which are not required to be categorized since the Board did not own any specific identifiable securities in the pool. The investment policy ofthe State of Georgia, Office of Treasury and Fiscal Services for the Local Government Investment Pool does not provide for investment in derivatives or similar investments.

Note 3: NON-MONETARY TRANSACTIONS

The Board receives food commodities from the United States Department of Agriculture (USDA) for school breakfast and lunch programs. These commodities are recorded at their Federally assigned value. See Note 1 - Inventories

Note 4: RISK MANAGEMENT

The Board is exposed to various risks of loss related to torts; theft of, damage to, and destruction of assets; errors or omissions; job related illnesses or injuries to employees; natural disaster; and unemployment compensation.

The Board has obtained commercial insurance for risk ofloss associated with torts and assets. The Board has neither significantly reduced coverage for these risks nor incurred losses (settlements) which exceeded the Board's insurance coverage in any of the past three years.

The Board has elected to self-insure for all losses related to errors or omissions, which includes, among other risks, risks for sexual harassment and discrimination. In addition, the Board has elected to self-insure for all losses related to natural disasters. The Board has not experienced any losses related to these risks in the past three years.

The Board is self-insured with regard to unemployment compensation claims. The Board accounts for claims within the General Fund with expenditures and liability being reported when it is probable that a loss has occurred, and the amount ofthat loss can be reasonably estimated.

Changes in the unemployment compensation claims liability during the last two fiscal years are as follows:

Beginning of Year Liability

Claims and Changes in Estimates

Claims Paid

EndofYear Liability

1994 1995

$

0.00 $

1,216.23 $

1,216.23 $

0.00

$

0.00 $

446.00 $

446.00 $

0.00

- 16 -

APPLING COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30, 1995

Note 4: RISK MANAGEMENT

The Board participates in the Georgia Education and Government Workers' Compensation Trust, a public entity risk pool organized on December I, 1991 to develop, implement and administer a program of workers' compensation self-insurance for its member organizations. The Board pays an annual premium to the fund for its general insurance coverage. Additional insurance coverage is provided through an agreement by the fund with the Continental Insurance Company to provide coverage for potential losses sustained by the fund
in excess of$250,000.00 loss per occurrence, up to $1,000,000.00.

Note 5: GENERAL LONG-TERM DEBT

CAPITAL LEASES The Appling County Board of Education has entered into various lease agreements as lessee for telecommunication equipment. These lease agreements qualify as capital leases for accounting purposes and, therefore, have been recorded at the present value ofthe future minimum lease payments as of the date of their inception.

The changes in General Long-Term Debt during the fiscal year ended June 30, 1995, were as follows:

Capital Leases

General Obligation
Bonds

Total

Balance July 1, 1994

$ 6,852.12 $ 220,000.00 $ 226,852.12

Deductions

6,852.12

120,000.00

126,852.12

Balance June 30, 1995

$

0.00 $ 100,000.00 $ 100,000 00

At June 30, 1995, payments due, by fiscal year which includes principal and interest for these items are as follows:

Fiscal Year Ended June 30

General Obligation
Bonds

1996

$ 103,187.40

- 17 -

APPLING COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30, 1995

Note 6: SIGNIFICANT CO:MMITMENTS

The following is an analysis of significant outstanding construction or renovation contracts executed by the Board as of June 30, 1995, together with funding available:

Project
93/94-601-001 Media Center Roof

Unearned Executed
Contracts

Fundin~ Availab e From State

$ 516,220.80 $ 197,852.00 5 697.72

$ 521,918,52 $ 197,852 00 The amounts described in this note are not reflected in the general purpose financial statements.
Note 7: CONTINGENT LIABILITIES
Amounts received or receivable principally from the Federal government are subject to audit and review by grantor agencies. This could result in requests for reimbursement to the granter agency for any expenditures which are disallowed under grant terms. The Board believes that such disallowances, if any, will be immaterial to its overall financial position.
The Board is a defendant in various legal proceedings pertaining to matters incidental to the performance of routine Board operations. The ultimate disposition ofthese proceedings is not presently determinable, but are not believed to be material to the general purpose financial statements.
Note 8: RELATED PARTY TRANSACTION
During fiscal year ended June 30, 1995, the Board made purchases from Jay's T. V. and Appliance totaling $8,830.53. The owner of Jay's T.V. and Appliance is Jay Taylor, the spouse of Board member Shirley C. Taylor. The nature ofthe relationship and business transactions disclosed above are considered to be related party transactions which are specifically disclosed as required by generally accepted accounting principles.
Note 9: RETIREMENT PLANS
TEACHERS RETIREMENT SYSTEM OF GEORGIA (TRS)
TRS PLAN DESCRIPTION Substantially all teachers, administrative and clerical personnel employed by local school systems are covered by the Teachers Retirement System of Georgia (TRS), which is a cost-sharing multiple employer public employee retirement system (PERS).
TRS provides service retirement, disability retirement and survivors benefits for its members in accordance with State statute. A member is eligible for service retirement after 30 years of creditable service, regardless of age, or after 10 years of service and attainment of age 60. A member is eligible for early retirement after
- 18 -

APPLING COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30, 1995

Note 9: RETIREMENT PLANS
25 years of creditable service and attainment of age 55, at a reduced benefit. Retirement benefits paid to members are equal to 2% of the average of the member's two consecutive highest paid years of service multiplied by the number of years of creditable service up to 40 years. The normal retirement pension is payable monthly for life. Options are available for distribution of the member's monthly pension at a reduced rate to a designated beneficiary on the member's death.
Retirement benefits also include death and disability benefits. A disabled meinber or surviving spouse is entitled to receive annually an amount equal to the member's service retirement benefit or disability retirement, whichever is greater. The death benefit is the amount that would be payable to the member's beneficiary had the member retired on the date of death on either a service retirement allowance or a disability retirement allowance, whichever is larger. The benefit is based on the member's creditable service (minimum of 10 years ofservice) and compensation up to the time of disability or death.
Members become fully vested after ten years of service. If a member terminates with less than ten years of service, no vesting ofemployer contributions occurs, but the member's contributions are refunded with interest.
The Board's payroll for employees covered by TRS for the year ended June 30, 1995, was $10,530,013.80; total payroll was $12,155,506.48.
TRS CONTRIBUTIONS REQUIRED AND MADE Employees ofthe Board who are covered by TRS are required by State statute to contribute 5% of their gross earnings to TRS. The Board makes monthly employer contributions to TRS at rates adopted by the TRS Board ofTrustees in accordance with State statute and as advised by their independent actuary. For fiscal year 1995 that rate for employer contributions was 11.81 %. The interest rate assumption (rate of return on investments) was 7.50%.
Total contributions made during fiscal year 1995 amounted to $1,770,083.44, of which $1,243,594.91 was made by the Board and $526,488.53 was made by employees. These contributions represented 11.81% (Board) and 5% (employees) of covered payroll.
TRS FUNDING STATUS AND PROGRESS The amount of the total pension benefit obligation is based on a standardized measurement established by Statement No. 5 ofthe Governmental Accounting Standards Board (GASB) that, with some exceptions, must be used by a PERS. The standardized measurement is the actuarial present value of credited projected benefits. This valuation method reflects the present value of estimated pension benefits that will be paid in future years as a result of employee services performed to date, and is adjusted for the effects of projected salary increases. A standardized measure ofthe pension benefit obligation was adopted by the GASB to enable readers of PERS financial statements to assess that PERS funding status on a going-concern basis, assess progress made in accumulating sufficient assets to pay benefits when due, and make comparisons among other PERS and among other employers.

- 19 -

APPLING COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30, 1995

Note 9: RETIREMENT PLANS

Total unfunded pension benefit obligation ofTRS as ofJune 30, 1994, was as follows:

Total pension benefit obligation

$15,313,743,000.00

Net assets available for benefits, at cost

14,254,785,000.00

Unfunded pension benefit obligation

$ 1,058,958,000.00

The measurement ofthe total pension benefit obligation is based on an actuarial valuation as of June 30, 1994. Net assets available to pay pension benefits were valued as of the same date. TRS does not make separate measurements of assets and pension benefit obligation for individual employers.

Total contributions from all employers to TRS for fiscal year ended June 30, 1995 were $565,117,811.00. The Board's contribution for the year ended June 30, 1995 of $1,243,594.91 was actuarially determined and represented .22% oftotal contributions made by all participating employers.

Ten year historical trend information is presented in the 1995 TRS Component Unit Financial Report. This information is useful in assessing TRS's accumulation of sufficient assets to pay pension benefits as they become due.

PUBLIC SCHOOL EMPLOYEES RETIREMENT SYSTEM OF GEORGIA (PSERS)

PSERS PLAN DESCRIPTION Substantially all bus drivers, maintenance, custodial, and lunchroom personnel employed by local school systems are covered by the Public School Employees Retirement System of Georgia (PSERS). All employer's contributions are made by the State of Georgia in accordance with State statute.

PSERS provides in accordance with State statute service retirement, disability retirement and survivors benefits for its members. A member is eligible for normal service retirement after IO years of service and attainment of age 65. A member applying for service retirement with 10 years of service and retires between the ages of 60 and 65 receives a reduced benefit. Monthly retirement benefits paid to members are equal to $8.00 per month multiplied by the number ofyears of creditable service. Options are available for distribution ofthe member's monthly pension at a reduced rate to a designated beneficiary on the member's death.

Retirement provisions include death and disability benefits. Disability benefits are the same as if the employee had retired at age 65 as long as the employee has 15 or more years of creditable service. Death benefits are . dependent upon the number ofyears of service. If there are less than ten years of service, a lump sum refund ofthe employee's contributions and interest are made to the beneficiary. If there are more than ten years of service, the beneficiary shall receive for life half of what the employee would have received upon retirement.

Members become fully vested after ten years of service. If a member terminates with less than ten years of service, no vesting of employer contributions occurs, but the member's contributions are refunded with interest.

- 20 -

APPLING COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30, 1995

Note 9: RETIREMENT PLANS

There were 106 employees covered under PSERS for the year ended June 30, 1995.

PSERS CONTRIBUTIONS REQUIRED AND MADE Covered employees are required by State statute to contribute $4.00 a month for the nine month school year. Unlike TRS, the Board makes no contribution to PSERS. The State of Georgia is required by statute to make employer contributions actuarially determined and approved and certified by the PSERS' Board of Trustees. Total contributions from employees ofthe Board made during fiscal year 1995 amounted to $3,660.00. Total contribution for all school systems made by the State of Georgia to PSERS for fiscal year ended June 30, 1995, was $9,162,000.00.

Note 10: SURETY BONDS

The School Superintendent, Mr. Ray Sellers, is bonded in the amount of$100,000.00 with the Western Surety

Company, Sioux Falls, South Dakota, their Bond No. 58551883, on which premium was paid through

December 31, 1995.



- 21 -

APPLING COUNTY BOARD OF EDUCATION COMBINING BALANCE SHEET SPECIAL REVENUE FUND
JUNE30 1995

ASSETS
Cash and Cash Equivalent&
Accounts Receivable
Inventories Food Donated Commodities Purchased Food

ELEMENTARY

SCHOOL FOOD
SERVICES FUND

STATE PRESCHOOL HANDICAPPED PROGRAM

LOTTERY PROGRAMS

DRUG-FREE SCHOOLS AND COMMUNITIES
ACT

CHAPTER 1 EDUCATION OF
DEPRIVED CHILDREN

$ 420,869.18 $

0.00 $

74.94 $ 10,491.57

11,224.09

$

176,244.28

24,137.77 12,094.70

Tm!Assets

$ 468,325.74 $

0.00 $

74.94 $

10,491.57 $

176,244.28

L(ABILfIIES AND FUND EQUITY
LIABILITIES
Cash Overdraft Accounta Payable Salaries Payable Expired Grant Balances Payable
Total Liabilities
FUND EQUITY
Fund Balances Reserved For Continuation of Federal Program For Inventories Food Donated Commodities Purchased Food
Unreserved Undesignated
Total Fund Equity

$ 9,012.06 50,156.84
$ 59,168.90
$ 24,137.77 12,094.70
$ 36,232.47 372,924.37 $
$ 409, 156.84 $

$

61,839.45

17,532.88

88,922.16

$

74.94 $ 10,491.57

7,949.79

$

74.94 $

10,491.57 $

176,244.28

0.00 $

0.00 $

0.00 $

0.00

0.00 $

0.00 $

0.00 $

0.00

Total Liabilities and Fund Equity

$ 468,325.74 $

0.00 $

74.94 $

10,491.57 $

176,244.28

See notes to the general purpose financial statements.

-22-

EXHIBIT"E"

ANO SECONDARY EDUCATION ACT TITLE 11-
EISENHOWER CHAPTER2 MATHEMATICS MIGRANT BLOCK GRANT - ANO SCIENCE PROGRAM FLOW THROUGH EDUCATION

INDIVIDUALS WITH

DISABILITIES EDUCATION ACT

TITLE VI, B

FLOW

PRESCHOOL

THROUGH

PROGRAM

TOTALS JUNE 30, 1995 JUNE 30, 1994

$

873.06 $

0.00 $

5,361.03 $

2,876.38 $

2,028.26 $ 442,574.42 $ 432,850.04

7,258.13

2,257.00

3,752.00 200,735.50

115,635.14

24,137.n 12,094.70

18,418.25 8,567.43

$ 8,131.19 $

0.00 $

5,361.03 $

5,133.38 $

5,780.26 $ 679,542.39 $ 575,470.86

$ 1,690.79 6,440.40
$ 8,131.19

$ 61,839.45 $

30,302.26

$

1,097.84 $

1,157.72

30,491.29

38,316.66

3,741.34

4,622.54 153,883.28

126,438.70

294.20

18,810.50

21,181.07

$

5,133.38 $

5,780.26 $ 265,024.52 $ 216,238.69

$

0.00 $

$

0.00 $

$ 8,131.19 $

$

5,361.03

$ 0.00 0.00 $

5,361.03 0.00 $
5,361.03 $

0.00 $ 0.00 $

$ 5,361.03

s 24,137.n
12,094.70
$ 41,593.50 $
0.00 372,924.37
0.00 $ 414,517.87 $

18,418.25 8,567.43 26,985.68
332,246.49
359,232.17

0.00 $

5,361.03 $

5,133.38 $

5,780.26 $ 679,542.39 $ 575,470.86

-23-

APPLING COUNJY BOARD OF EDUCATION COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
SPECIAL REVENUE FUND YEAR ENDED JUNE 30, 1995

REVENUES
Slate Funds Federal Funds Local and Other Funds
Total Revenues
EXPENDJIURES
current
Instruction Support Services
PupilServicea lmproyement of lnatruc:tional Services Educational Media Services GeneralAdminiltration Maintenance and Operation of Plant Student Tranaportation Services Central Support Services Other Support Services Food Services Operation
Total Expenditures
Exceu of Revenues over (under) Expenditures
OTHER FINANCING SOURCES
Operating Transfers In
Exceu of Revenues and Other Financing Sources over (under) Expenditures
FUND BALANCE JULY 1
Food Inventory - Net Change in Period Donated Commodities Purchased Food

SCHOOL FOOD
SERVICES FUND

STATE PRESCHOOL HANDICAPPED PROGRAM

ELEMENTARY

LOTTERY PROGRAMS

DRUG-FREE SCHOOLS AND COMMUNmEs
ACT

CHAPTER 1 EDUCATION OF
DEPRIVED CHILDREN

$ n,752.oo s
694,893.98 326,343.80
$ 1,098,989.78 $

34,822.00 $

559,157.06 $

34,822.00 $ 559,157.06 $

14,248.43 $ 14,248.43 $

814,841.49 814,841.49

$
$ 1,058,311.90 $ 1,058,311.90 $ $ 40,677.88 $

34,822.00 $

274,201.09
61,330.65 $ 5,511.45
106,082.18
111,922.06 195.64
645.50

$ 14,147.65
100.78

34,822.00 $ 0.00 $

559,888.57 $ -731.51 $

14,248.43 $ 0.00 $

748,836.12 4,n1.1a 3,614.n
58,893.27
769.55
814,841.49 0.00

731.51

$ 40,6n.88 $

0.00 $

0.00 $

0.00 $

0.00

359,232.17

0.00

0.00

0.00

0.00

5,719.52 3,527.27

FUND BALANCE JUNE 30

s 409,156.84 s _ _ _ _o_.oo_ s

0.00 $

o.oo s _ _ _ _o_.oo_

See notes to the general purpoee financial statements.

-24-

EXHIBITP

AND SECONDARY EDUCATION ACT

MIGRANT PROGRAM

CHAPTER2 BLOCK GRANT FLOW THROUGH

Tm.EllEISENHOWER MATHEMATICS ANDSCIENCE EDUCATION

INDIVIDUALS WITH

DISABILmES EDUCATION ACT

mLEVl,B

FLOW

PRESCHOOL

THROUGH

PROGRAM

TOTALS YEAR ENDED JUNE 30, 1995 JUNE 30, 1994

$ 76,618.81 $

21,908.00$

$ 76,618.81 $ _ _ _21_._,908_.00_ $

18,262.00 $ 116,593.80 $ 18,262.00$ 116,593.80 $

$ 52,700.00

671,731.06 $ 1,810,066.51
326,343.80

117,430.13 1,597,020.53
316,323.17

52,700.00 $ 2,808,141.37 $ 2,030,773.83

$ 70,603.17 $

3,028.50

3,200.00

$ 76,831.67 $

$

-212.86 $

$ 21,849.88
58.12
21,908.00 $ 0.00 $

12,827.06 $

96,387.79 $

73.91

19,951.12 254.89

12,900.97 $ 5,361.03 $

116,593.80 $ 0.00 $

28,481.27 $ 1,264,158.50 $ 913,699.39

24,218.73

80,206.08 75,145.95 106,082.18 59,380.97 111,922.06 3,224.14
1,415.05 1,061,511.90

46,656.42 59,111.89
63,773.07 4,615.91
21,889.47 3,826.25
29,538.20 1,041,256.23

52,700.00 $ 2,763,046.83 $ 2,184,366.83

0.00 $

45,094.54 $ -153,593.00

212.86

$

0.00 $

0.00

$

0.00 $

0.00 $ 0.00

5,361.03 $ 0.00

0.00 $ 0.00

944.37

349.71

0.00 $ 0.00

46,038.91 $ 359,232.17

-153,243.29 518,241.84

5,719.52 3,527.27

-6,410.06 643.68

0.00 $

s,361.03 s____o._oo_s ____o_.oo_s 414,517.87 s 359,232.11

-25-

APPLING COUNTY BOARD OF EDUCATION COMBINING BALANCE SHEET CAPITAL PROJECTS FUND JUNE 30. 1995

ASSETS
Cash end Cash Equivalenta Investments Accounts Receivable
Tctal.Assets
LIABILITIES AND FUND EQUITY LIABILITIES
Cash Overdraft Account8 Payable Contracts Payable Retainages Payable
Total Liabilities FUND EQUITY
Fund Balances Reserved For Purposes of Capital Outlay Projects Unreserved Undesignated Total Fund Equity
Total Liabilities and Fund Equity

REGULAR

LOCAL PROJECTS

FIRE LOSS

MEDIA CENTER

REPLACEMENT

ROOF

$ 581,637.70 $

0.00 $

1,665.90

162,161.07

$ 743,798.77 $

o.oo s_ _ _1._665_.90_

$ _ ___,,;.i1J.;;;.;665=.90.;;.. $ _ _ _1,..6..65_.90_

$ 743,798.77 $ $ 743,798.77 $
$ 743,798.77 $

0.00 $ _______0.,.a..0_0_ 0.00 $ _______o.,.a..0_0_
o.oo s_ _ _1._665_.90_

.See notes to the general purpose financial statements.

-26-

EXHIBITG

GEORGIA STATE FINANCING

AND INVESTMENT COMMISSION

PROJECT

PROJECT

92192~1-001 93J94.601-001

TOTALS JUNE 301 1995 JUNE 301 1994

$ 583,303.60 $

452,869.63

162,161.07

153,783.23

$

36 113.28 s_ _ _99_,095_._oo_ 1

135,208.28

395,843.56

$

99,095.00 $ 880,672.95 $ 11002,496.42

$

29,626.40

$

29,626.40

$

984.26

883.00

6,486.88 $

7,750.00

15,902.78

106,486.88

$

36,113.28 $

7,750.00 $

45,529.18 $ 108,354.14

$ $ _ _ _ _0_.0_0_.

$

0.00 $

91,345.00 $ 0.00
91,345.00 $

91,345.00 $ 743?98.n
s 835,143.n

9,669.00 884,473.28 B94,142.2a

$

36,113.28 $

99,095.00 $ 880,672.95 $ 1,002,496.42

-27-

APPLING COUNTY BOARD OF EDUCATION COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
CAPITAL PROJECTS FUND YEAR ENDED JUNE 30, 1995

REVENUES
State Funds Local and Other Funds
Total Revenues
EXPENDITURES
Current Support Services Business Administration Dues and Fees
Capital Outlay Land and Land Improvements Building and Building Improvements Equipment
Total Expenditures
Excess of Revenues over (under) Expenditures
OTHER FINANCING SOURCES (USES)
Operating Transfers In Operating Transfers Out
Total Other Financing Sources (Uses)
Excess of Revenues and Other Financing Sources over (under) Expenditures and Other Financing Uses
FUND BALANCE JULY 1
Residual Equity Transfer
FUND BALANCE JUNE 30

REGULAR

LOCAL PROJECTS

FIRE LOSS

MEDIA CENTER

REPLACEMENT

ROOF

$

0.00 $

0.00

$ 23,546.14

$ 23,546.14 $

0.00 $

0.00

$

0.00

$

3,500.00

15,000.00 $

17,847.00

$

0.00 $

$ 23,546.14 $

18,500.00 $ -18,500.00 $

17,847.00 -17 847.00

$ $ -145,720.65

$ -145,720.65

$

$ -122,174.51 $ 524,629.72 341,343.56

-18,500.00 $ 359,843.56 -341,343.56

17,847.00 17,847.00
0.00 0.00

$ 743,798.TT $

0.00 $ _____o._oo_

See notes to the general purpose financial statements.

-28-

EXHIBIT"H"

GEORGIA STATE FINANCING

AND INVESTMENT COMMISSION

PROJECT

PROJECT

92/92S-601-001 93/94-601-001

TOTALS YEAR ENDED JUNE 30, 1995 JUNE 30, 1994

$

110,420.78 $

6,118.31

$

116,539.09 $

99,095.00 $ 99,095.00 $

209,515.78 $ 29,664.45

859,258.35 389,255.59

239,180.23 $ 1,248,513.94

$

261,319.49 $

34,912.25

116,505.00

$

412,736.74 $

$

-296,197.65 $

$

75.00

1,500.00 $ 97,595.00

266,319.49 165,354.25 116,505.00

106,903.34 2,282,683.38
16,696.23

99,095.00 $ 548,178.74 $ 2,406,357.95

0.00 $ -308,998.51 $ -1,157,844.01

$

296,197.65 $

$

296,197.65 $

$

0.00 $

0.00

81,676.00 $ 81 676.00 $

395,720.65 $ -145,720.65
250,000.00 $

904,495.39 -654,495.39
250,000.00

81,676.00 $ 9,669.00

-58,998.51 $ -907,844.01

894,142.28

1,801 ,986.29

0.00

$ .

0.00 $

91,345.00 $ 835,143.TT $ 894,142.28

- 29-

Af>PllNG COUNTY BQARP Of EDUCATION STATEMENT Of CHANGES IN ASSETS AND LIABtLmEs
FIDUCIARY FUND TYPE -AGENCY FUND YEAR ENDED JUNE 30. 1995

EXH1errr

SCHOOL FOOD SERVICES SPECIAL ACCOUNT
ASSETS Cash and Cash Equivalents

BALANCE JULY1, 1994

AOOITIONS

BALANCE DEDUCTIONS JUNE 30, 1995

$

14,948.13 $

12,847.12 $

12,414.57 $

15,380.68

LIABIUTIES Funds Held for Olhen

$

14,948.13 $

12,847.12 $

12,414.57 s_ _1_s..,,380_.,.68_

See ndes to the general purpose financial statements.

- 31 -

AffLlt:IG ~QUt:!IY &QABD QE EDU~AIIQt:I
S~l::IEDULE QE EEDERAL Ell'!!Ml~IAL ASSISIAt:l~E
YEAR ENDEP JUNE 30, 1995

SCHEDULE 1

FUNDING AGENCY fRQGMMIGMNI

CFDA

AWARDS

NUMBER IN PERIOD

FEDERAL FUNDS RECEIVED IN PERIOD(NET OF REFUNDS)

FEDERAL REVENUE IN PERIOD

EXPENDITURES IN PERIOD

Agriculture, U. s. Department of
Through Georgia Department of Education Food and Nutrition Program
Child and Adult care Food Program
1995 Contract Food Services
School Breakfast Program 1994Grant
1995Grant National School Lunch Program
1994Grant 1995Grant Food Distribution Program (1)

10.558 $

9,124.58 $

10.553 10.553
10.555 10.555
10.550

127,266.58
475,462.36 831040.48

9,124.58 $

9,124.58

(2)

-9,911.81 121,322.45
4,515.18 470,182.40 N/A

127,266.58

(2)

475,462.36 $ 831040.48

975,271.44 (3) 831040.48

Total U. s. Department of Agriculture

$ 6941893.98 $

5951232.80 $ 6941893.98 $ 110581311.90

Education, U. S. Department of

Through Georgia Department of Education

Drug-Free Schools and Communities Act

1994 Grant

84.186

1994 C8rry-Over

84.186 $

1995 Grant

84.186

Elementary and Secondary Education Act

Chapter1

Education of Deprived Children

1993 carry-Over

84.010

1993Summer

84.010

1994 Regular

84.010

1994 carry-Over

84.010

1995 Regular

84.010

Chapter2

Block Grant - Flow Through

1995 Regular

84.151

Title II

Eisenhower Mathematics and Science

Education

1995 Regular

84.164

Individuals with Disabilities Education Act

TltleVI, B

Flow Through

1994 Regular

84.027

1994 Carry-Over

84.027

1995 Regular

84.027

Preschool Program

1994 carry-Over

84.173

1995 Regular

84.173

Vocational Education - Basic Grants to States

High School Program

Basic Grant

1994Grant

84.048

1995 Grant

84.048

Consumer and Homemaking Education

1994 Contract

84.049

1995 Contract

84.049

Tech-Prep Education

1995 Contract

84.243

1995 Grant

84.243

$ 1,823.00 22,917.00
13,804.00 220,604.00 688,796.00 21,908.00
18,262.00
48,531.00 134,406.00 24,448.00 30,100.00
48,Em.88 2,095.00 28,825.15

-1,823.73 1,823.00 $ 22,917.00

1;823.00 $ 12,425.43

1,823.00 12,425.43

13,804.00 -3,000.00 49,440.14 212,907.00 419,836.00
21,908.00

13,804.00
212,907.00 588,130.49
21,908.00

13,804.00
212,907.00 588,130.49
21,908.00

18,262.00

18,262.00

12,900.97

31,402.51 48,531.00 68,100.00
24,448.00 24,500.00

48,531.00 70,062.80
24,448.00 28,252.00

48,531.00 70,062.80
24,448.00 . 28,252.00

7,934.53

32,006.64

48,Em.88

(4)

696.00

2,095.00

2,095.00

(4)

1,041.53

24,268.93

28,825.15

(4)

- 32 -

APPLING COUNTY BOARD OF EDUCATION SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE
YEAR ENDED JUNE 30. 1995

SCHEDULE "1"

FUNDING AGENCY PROGRAM/GRANT

CFDA NUMBER

AWARDS IN PERIOD

FEDERAL FUNDS RECEIVED IN PERIOD(NET OF REFUNDS!

FEDERAL REVENUE IN PERIOD

EXPENDITURES IN PERIOD

Education, U. S. Department of Through First District Regional Educational Service Agency Elementary and Secondary Education act Chapter 1 Migratory Education Program 1994 Regular 1994Summer 1995 Regular

84.011 84.011 $ 84.011

$ 29,919.80 48,735.55

7,157.84 29,760.68 $ 39,600.00

29,760.68 $ 46,858.13

29.760.68 47,070.99 (3)

Total U. S. Department of Education

$ 1,381,852.38 $

1,095,616.07 $ 1,194,770.56 $ 1,110,024.36

Health and Human Services, U. S. Department of

Through Human Resources, Georgia Department of

Cooperative Agreements to Support

Comprehensive School Health Programs

to Prevent the Spread of HIV and Other

Important Health Problems

93.938 $

250.00 $

250.00 $

250.00

(4)

OTHER FEDERAL ASSISTANCE

Defense, U. S. Department of Direct Department of the Air Force R.O.T.C. Program 1994Grant 1995 Grant

$

6,182.28

$ 25,158.87

18,831.14 $ 25,158.87

(4)

Total Other Federal Financial Assistance

$ 25,158.87 $

25,013.42 $ 25,158.87

Total Federal Financial Assistance

$ 2,102,155.23 $

Major Programs are identified by an asterisk (*) in front of the CFDA number.

1,716,112.29 $ 1,915,073.41 $ 2,168,336.26

(1) The amounts shown for the Food Distribution Program represents the Federally assigned value of nonmonetary assistance for donated commodities received and/or consumed by the system during the current fiscal year.
(2) Expenditures for the Child and Adult Care Food Program and the School Breakfast Program were not maintained separately and are included in the 1995 National School Lunch Program.
(3) Expenditures for this program include State, and/or Local and Other Funds. Expenditures are not maintained by fund source.
(4) Expenditures on this program were not maintained by fund source.

See notes to the general purpose financial statements.

- 33 -

APPLING COUNTY BOARD OF EDUCATION CASH AND CASH EQUIVALENTS JUNE 30, 1995
INTEREST BEARING ACCOUNTS
Baxley Federal Savings Bank, Baxley, Georgia
Certificates of Deposit No. 4820801 (6.00%) No. 4835056 (6.00%) No. 4857647 (6.50%)
N.O.W. Account (2.50%) Passbook Savings Accounts (3.50%)
People's state Bank and Trust, Baxley; Georgia
Certificate of Deposit No. 8011 (6.50%) N.O.W. Account (2.50%)
Trust Company Bank of Southeast Georgia, Brunswick, Georgia
N.O.W. Accounts (2.52%)

SCHEDULE ''Z'
$ 70,000.00 10,000.00 40,000.00 4,489.58
165,096.75
68,127.65 146,663.53
2,650,400.13
$ 3,154,777.64

See notes to the general purpose financial statements. - 34 -

APPLING COUNTY BOARD OF EDUCATION INVESTMENTS JUNE 30, 1995
INVESTMENT POOL state of Georgia, Office of Treasury and Fiscal Services Local Government Investment Pool (6.032%)

SCHEDULE "3" $ 1,314,123.83

See notes to the general purpose financial statements.
- 35 -

APPLING COUNTY BOARD Of EDUCATION ACCOUNTS RECEIVABLE JUNE 30, 1995

SCHEDULE 4"

Appling County Tax Commissioner County Wide Bond Tax County Wide School Tax
Defense, u. s. Department of
Department of the Air Force R.O.T.C. Program
Education, Georgia Department of Food Services School Breakfast Program National School Lunch Program Vocational Education state Funds Federal Fund& Federal Programs ESEA - Chapter 1 Education of Deprived Children IDEA - Title VI, B Flow Through Preschool Program
First District Regional Educational Service Agency ESEA - Chapter 1 Migratory Education Program
Georgia State Financing and Investment Commission Reimbursement of Construction Projects
Human Resources, Georgia Department of Adult Education
Sides and Pope, P.C. Vendor OVerpayment

GOVERNMENTAL FUND TYPES

SPECIAL

CAPITAL

GENERAL REVENUE PROJECTS

FUND

FUND

FUND

DEBT SERVICE
FUND

TOTAL

$ 46,059.06

$

496.11 $

496.11

46,059.06

6,327.73

6,327.73

$
1,797.40 21,227.46

5,944.13 5,279.96

176,244.28
2,257.00 3,752.00

5,944.13 5,279.96
1,797.40 21,227.46
176,244.28
2,257.00 3,752.00

250.31

7,258.13 $ 135,095.00
113.28

7,258.13 135,095.00
250.31 113.28

$ 75,661.96 $ 200,735.50 $ 135,208.28 $

496.11 $ 412,101.85

See notes to the general purpose financial statements.

- 36 -

APPLING COUNTY BOARD OF EDUCATION DEBT SERVICE REQUIREMENTS TO MATURITY
JUNE 30, 1995

SCHEDULE s-

PAYMENTS DUE IN FISCAL YEAR ENDING JUNE 30
1996

TOTAL DEBT SERVICE

1974 ISSUE INTEREST PRINCIPAL

$ 103,187.40 $ 3,187.40 $ 100,000.00

CHANGES IN GENERAL LONG-TERM DEBT
Bonds Payable at July 1, 1994 Bonds Retired During Period

TOTAL $ 220,000.00
120,000.00

Bonds Payable at June 30, 1995

$ 100,000.00

MATURITY DATES Semi-Annual Interest Payment Dates Annual Debt Retirement Date

JUN 1 -DEC 1 DEC 1

See notes 1D the general purpose financial statements.

- 37 -

APPLING COUNTY BOARD OF EDUCATION SCHEDULE OF STATE REVENUE YEAR ENDED JUNE 30 1995

SCHEDULE "6"

AGENCV/FUNPING
GRANTS Education, Georgia Department of Quality Basic Education
General and career Education Programs
Special Education Programs Remedial Education Program Media Center Programs Staff De\111opment Programs
Indirect Cost
Pupil Transportation Regular Bus Replacement
Middle School Incentive In-School SUspenslon Mid-term Adjustment School Counselors Grades 4 and 5 Local Fair Share Food Services Vocational Education Other State Programs Governor's Emergency Funds (1) Mentor Teacher Program Preschool Handicapped Program Remedial Summer School Program Special Education Low Incidence Grant Teachers' Retirement Lottery Programs Distant Leaming Instructional Technology Media Center and Library Equipment Pre-Kindergarten Program Safe Schools Grant
Georgia State Financing and Investment Commission Reimbursement on Construction Projects
Transportation, Georgia Department of Reimbursement on Paving Project&
CONTRACT
Education, Georgia Department of Consultant Georgia Education Leadership Academy

GOVERNMENTAL FUND TYPES

SPECIAL

CAPITAL

GENERAL REVENUE PROJECTS

FUND

FUND

FUND

TOTAL

$ 5,981,546.00 1,089,667.00 326,375.00 259,666.00 81,481.00 1,739,142.00

503,590.00 159,897.00 160,266.00 73,549.00 178,036.00 19,971.00 -3,057,952.00
$ 81,435.44

77,752.00

20,000.00 8,740.00
8,332.10 17,280.00 25,097.04

34,822.00

12,525.06 76,536.00 105,000.00 253,249.00 111,847.00

$ 5,981,546.00 1,089,667.00 326,375.00 259,666.00 81,481.00 1,739,142.00
503,590.00 159,897.00 160,266.00
73,549.00 178,036.00
19,971.00 -3,057,952.00
77,752.00 81,435.44
20,000.00 8,740.00
34,822.00 8,332.10
17,280.00 25,097.04
12,525.06 76,536.00 105,000.00 253,249.00 111,847.00

$ 99,095.00 110,420.78

99,095.00 110,420.78

1,000.00

1,000.00

s s 1,611111a.sa

s11:731.06 s 209,s1s.1a s a,558,365.42

(1) The purpose of these funds is for a security fence at Appling County Middle School.

See notes to the general purpose financial statements.

- 38 -

APPLING COUNTY BOARD OF EDUCATION SCHEDULE OF LOCAL AND OTHER REVENUE
YEAR ENDED JUNE 30, 1995

SCHEDULE 7

GOVERNMENTAL FUND TYPES

SPECIAL

CAPITAL

GENERAL

REVENUE PROJECTS

FUND

FUND

FUND

DEBT SERVICE
FUND

TOTAL

Taxes County Wide Bond Tax County Wide School Tax Railroad Car Tax Real Estate Transfer Tax

$ 6,806,271.61 3,589.21 4,565.13

$ 53,526.40 $ 53,526.40 6,806,271.61 3,589.21 4,565.13

Other Adult Education Altamaha Technical Institute Human Resources, Georgia Department of Commissioners, Appling County Board of Reimbursement for Paving Projects Compensation for Loss of Assets Donations Indirect Cost Special Revenue Fund Interest Eamed Jury Duty Fees Migrant Program For Salaries For Supplies Reimbursement for Supervision and Assessment of Student and Beginning Teachers and Performanced Based Certification Rents Sales Lunches and Breakfast School Assets Tuition Other

15,370.82 11,331.09

$ 5,000.00

$ 239.31

6,118.31

6,859.00 210,4n.09
1,290.00

13,024.68 75.00

23,546.14

1,783.33 1,416.67

7,393.66

15,370.82 11,331.09
6,118.31 239.31
5,000.00
6,859.00 254,441.57
1,365.00
1,783.33 1,416.67

2,700.00 2,412.49
58,556.38 4,690.00
991.33

305,869.61 3,659.50
275.70

2,700.00 2,412.49
305,869.61 62,215.88 4,690.00 1,267.03

$ 7,134,104.15 $ 326,343.80 $ 29,664.45 $ 60,920.06 $ 7,551,032.46

See notes to the general purpose financial statements.

- 39 -

APPLING COUNTY BOARD OF EDUCATION SCHEDULE OF EXPENDITURES BY OBJECT GENERAL AND SPECIAL REVENUE FUNDS
YEAR ENDED JUNE 30, 1995

SCHEDULE "8"

EXPENDITURES
Operating Costs Salaries Employee Benefits Travel of Employees Professional and Technical Services Compensation and Travel of Board Members Water, Sewer and Cleaning Services Repair and Maintenance Services Insurance Communications Tuition Commodity Hauling Shared Services Other Purchased Services SuppDes Energy Food Usage Books, Textbooks and Periodicals Dues and Fees Federal Indirect Costs Other Expenditures
Nonoperating Costs Principal and Interest BuUding and Buil<fmg Improvements Equipment

GENERAL FUND

SPECIAL REVENUE
FUND

TOTAL

$ 10,866,904.51 $ _ 1,288,601.97 $ 12,155,506.48

2,238,811.70

244,137.47

2,482,949.17

50,228.23

12,513.33

62,741.56

134,485.40

19,058.24

153,543.64

32,965.13

32,965.13

19,674.27

2,527.50

22,201.77

274,088.63

23,778.57

297,86720

54,422.28

54,422.28

39,899.29

391.68

40,290.97

661.00

661.00

6,323.94

6,323.94

11,205.00

11,205.00

13,105.59

6,248.50

19,354.09

430,467.06

198,947.71

629,414.77

550,804.14

550,804.14

504,897.23

504,897.23

177,746.35

40,603.04

218,349.39

27,893.70

3,980.00

31,873.70

6,859.00

6,859.00

7,267.52

4,889.00

12,156.52

7,370.50 136,795.02 426,376.71

399,289.65

7,370.50 136,795.02 825,666.36

Total Expenditures

$ 15,501,172.03 $ 2,763,046.83 $ 18,264,218.86

See notes to the general purpose financial statements. - 41 -

APPLING COUNTY BOARD OF EDUCATION SCHEDULE OF EXPENDITURES BY OBJECT
LOTTERY PROGRAMS YEAR ENDED JUNE 30. 1995

EXPENDITURES
Operating Costs Salaries Employee Benefits Travel d Employees Proressional and TecMical Services
Repair n Maintenance Services
Corrmunications
Supplies Other Expenditures
NOl10p91ati11g Costs Equipment

DISTANT LEARNING

INSTRUCTIONAL TECHNOLOGY

MEDIA CENTER AND
LIBRARY EQUIPMENT

$

1,665.00

10,860.06 $

$ 177.00

10,463.00 '4,937.16

76,ST7.37

89,599.84

Total Expenditures

$ 12,525.06 $

76,754.37 $

105,000.00

See notes to the general purpose financial statements.

- 42 -

SCHEDULE "9"

PRE-KINDERGARTEN PROGRAM

SAFE
SCHOOLS GRANT

TOTAL

$

125,113.50

23,873.71

2,084.09

905.00

391.68 58,534.96
1,384.20

$

125,113.50

23,873.71

2,084.09

11,368.00

1,665.00

391.68

74,509.18

1,384.20

41,475.00 $ 111,847.00

319,499.21

$

253,762.14 $

111,847.00 $

559,888.57

- 43 -

~~0\,wl
. ?(} 4~

APPLING COUNTY BOARD OF EDUCATION ANALYSIS OF MINIMUM EXPENDITURE REQUIREMENTS - OVERALL
GENERAL FUND - QUALITY BASIC. EDUCATION PROGRAMS YEAR ENDED JUNE 30, 1995

SCHEDULE "10"

Minimum Expenditure Requirements (Total Allotment) Expenditures on Combined Program Basis
Salaries Operations
Less: Expenditures for Media Center Programs in Excess of Total Media Allotment
Expenditures per Audit
Amount of Underexpenditure for Total Allotment

THIRTEEN WEIGHTED AND MEDIA CENTER
PROGRAMS

100% TEST FOR OPERATIONS PORTION OF THIRTEEN WEIGHTED PROGRAMS

$ 7,835,290.00 $

270,433.00

$ 9,509,673.62 813,932.29 $ _ _ _7_0__.9,.;...73_6_.0_6
$ 10,323,605.91

-211 ,971 .93 $ 10,111,633.98

$

0.00 $========0=00=

See notes to the general purpose financial statements. - 45 -

APPLING COUNTY BOARD OF EOUCATIQN ANALYSIS OF MINIMUM EXPENDITURE REQUIREMENTS BY PROGRAM
GENERAL FUND QUALITY BASIC EOOCATION PROGRAMS
YEAR ENDED JUNE 30 1995

GENERAL At:IQ QABEEB EDUCATION PROGRAMS
Kindergarten M Gradel 1-3M
SUb-Total K-3 Grades4-5M Gnldes6-8 M Gnldes 9 - 12 M High School Labor110rie1 M Vocational Education l.aboralories M
Total General and career Education Programs SPECIAL EOOCATION PROGRAMS
Regular Programs Category IM Category II M category Ill M Category WM SUI>-Total - Regular Category V (Gilled) M Total Special Education Programs
REMEDIAL EOUCATION PROGRAM c,
Total Thirteen Weighted Programs MEDIA CENTER PROGRAMS
Salaries Operation&
Total Media Center Programs
Total Thirteen Weighted and Media Center Programs
STAFF DEVELOPMENT PROGRAMS
Cost d ln&truction Professional Oellelopment
Total Staff Dellelopment M Identifies Thirteen Weighted Programs.

ALLOTMENTS FROM DEPARTMENT OF EDUCATION

REQUIRED

ORIGINAL _!_

ORIGINAL

MID-TERM

s

540,364.00

s s 486,327.60

1,416,808.00

1,275,127.20

s s 1,957,172.00 90 s 1,761,454.80

820,267.00 90

738,240.30

1,423,217.00 90

1,280,895.30

1,049,666.00 90

944,699.40

343,367.00 90

309,030.30

387,857.00 90

349,071.30

s 5,981,546.00

s s 5,383,391.40

0.00 0.00
153,795.00 24,241.00 178,038.00

s 1,067,683.00

s

960,914.70 S

0.00

s s 1,067,683.00 90

960,914.70 s

21,984.00 90

19,785.60

s 1,089,667.00

s

s 980,700.30

s

s 326,375.00 90

293,737.50 s

$ 7,397,588.00

s 6,657,829.20 $

0.00
0.00 0.00 178,038.00

$

205,763.00 90 $

185,186.70 $

0.00

53,903.00 90

48,512.70

$

259,666.00

$

233,699.40 $

0.00

$ 7,657,254.00

s 6,891,528.60 $

178,038.00

s

19,177.00

s

19,177.00 s

0.00

62,304.00

62,304.00

$

s 81,481.00 100

81,481.00 S

0.00

See notes to the general purpose financial statements.

46

SCHEDULE "11"

TOTAL REQUIRED

ACTUAL EXPENDITURES

SALARIES

OPERATIONS

TOTAL

AMOUNT OF UNDEREXPENOITURE
FOR REQUIRED ALLOTMENT

s

s 486,327.60

s 628,883.68

s 23,098.04

651,981.72

1,275,127.20

1,865,520.08

76,106.01

1,941,626.09

s s s 1,761,454.80

2,494,403.76

s 99,204.05

2,593,607.81 $

0.00

738,240.30

1, 132,264.75

,48,870.94

1,181,135.69

0.00

1,280,895.30

1,582,713.10

124,523.56

1,707,236.66

0.00

1,088,494.'40

1,342,458.02

126,621.31

1,-469,079.33

0.00

309,030.30

306,584.71

21,121.64

327,706.35

0.00

373,312.30

682,560.50

217,115.50

899,676.00

0.00

s s 5,561,427.40

7,540,984.84 $

s 637,457.00

8,178,441.84

s

960,914.70

s

2,857.20
s 296,370.11
674,821.24
2,48,214. 7 9

s
7,432.38
36,264.09
17,791.24

2,857.20 303,802.49 711,085.33 266,006.03

s

s s 960,914.70.

1,222,263.34

s 61,,487.71

1,283,751.05

0.00

19,785.60

67,214.68

4,874.78

72,089.46

0.00

s

s s 960,700.30

1,289,478.02

66,362.49 $ 1,355,840.51

s

s 293,737.50

311,769.06 $

5,916.57 $

317,685.63

0.00

s s s 6,835,865.20

9, 142.231.92

s 709,736.06

9,851,967.98

s

s 185,186.70

367,441.70

$

367,441.70

0.00

,48,512.70

s

104,196.23

104,196.23

0.00

s

s 233,699.40

s 367,441.70

s 104,196.23

471,637.93

s s 710691564.60

9,509,673.62 S

s 813,932.29 S 10,323,605.91

0.00

s

19,1n.oo

62,304.00

s_ _ _s1.....,ca...,1_.oo_

s

67,798.86 S

67,798.86

14,700.00

14,700.00

s

82,498.86 S

82,498.86 s_ _ _ _ _ _o_.oo_

- 47 -

APPLING COUNTY BOARD OF EDUCATION SCHEDULE OF COMPENSATION AND TRAVEL OF BOARD MEMBERS
YEAR ENDED JUNE 30, 1995

SCHEDULE 1z

BOARD MEMBER ADDRESS
Mr. H. Virgil Carter, Chairman (*) Route 5, Box 1400 Baxley, Georgia 31513
Mr. John W. Aycock Route 8, Box 680 Baxley, Georgia 31513
Mr. Johnnie Copeland (*) Route 6, Box 1005 Baxley, Georgia 31513
Mr. S. Douglas Harris (*) Route 7, Box 1155 Baxley, Georgia 31513
Mr. PhD Jenkins 1956 Poor Robin Road Baxley, Georgia 31513
Ms. Shirley C. Taylor(*) P. 0. Box620 Baxley, Georgia 31513
Mr. Deraimus Walker (*) 708 Hopps Street Baxley, Georgia 31513

COMPENSATION

TRAVEL

$

5,400.00 $

832.80

3,200.00

3,200.00

480.29

5,700.00

1,997.69

1,700.00

3,100.00

575.85

6,300.00

478.50

(*) Denotes Board Members Serving as of June 30, 1995

$

28,600.00 $ ====4=,3==6==5=.1=3

See notes to the general purpose financial statements.

- 48 -

SECTION IT COMPLIANCE

CLAUDE L. VICKERS
STATE AUDITOR
(404) 656-2174

DEPARTMENT OF AUDITS AND ACCOUNTS
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400
July 22, 1996

Honorable Zell Miller, Governor Members ofthe General Assembly Members ofthe State Board ofEducation
and Superintendent and Members of the Appling County Board ofEducation
COMPLIANCE REPORT BASED ON AN AUDIT OF THE FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS
Ladies and Gentlemen:
We have audited the general purpose financial statements ofthe Appling County Board ofEducation as ofand for the year ended June 30, 1995, and have issued our report thereon dated July 22, 1996. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements.
We conducted our audit in accordance with generally accepted auditing standards and Government Auditing Standards, issued by the Comptroller General ofthe United States. Those standards require that we plan and perfonn the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement.
Compliance with laws, regulations, contracts, and grants applicable to Appling County Board ofEducation is the responsibility ofthe Board's management. As part of obtaining reasonable assurance about whether the general purpose financial statements are free of material misstatement, we performed tests of the Board's compliance with certain provisions oflaws, regulations, contracts, and grants. However, the objective ofour audit of the financial statements was not to provide an opinion on overall compliance with such provisions. Accordingly, we do not express such an opinion.
The results ofour tests disclosed no instances of noncompliance that are required to be reported herein under Government Auditing Standards.

95CRL-10

This report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies. This restriction is not intended to limit the distribution of this report which is a matter ofpublic record.
Respectfully submitted,

CLV:dt 95CRL-10

Claude L. Vickers State Auditor

CLAUDE L. VICKERS
STATE AUDITOR
(404) 656-2174

DEPARTMENT OF AUDITS AND ACCOUNTS
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400
July 22, 1996

Honorable Zell Miller, Governor Members' ofthe General Assembly Members ofthe State Board ofEducation
and Superintendent and Members of the Appling County Board ofEducation

SINGLE AUDIT REPORT ON COMPLIANCE WITH THE GENERAL REQUIREMENTS APPLICABLE TO FEDERAL FINANCIAL ASSISTANCE PROGRAMS

Ladies and Gentlemen:

We have audited the general purpose financial statements ofthe Appling County Board of Education as of and for the year ended June 30, 1995, and have issued our report thereon dated July 22, 1996. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements.

We have applied procedures to test the Appling County Board of Education's compliance with the following requirements applicable to each of its Federal financial assistance programs. which are listed in the Schedule of Federal Financial Assistance, for the year ended June 30, 1995:

(I) Political Activity

(5) Allowable Costs/Cost Principles

(2) Civil Rights

(6) Drug-Free Workplace Act

(3) Cash Management

(7) Audit Follow-Up/Resolution

(4) Federal Financial Reports

(8) Administrative Requirements

Our procedures were limited to the applicable procedures described in the Office of Management and Budget's "Compliance Supplement for Single Audits of State and Local Governments" and other additional procedures as deemed necessary. Our procedures were substantially less in scope than an audit, the objective of which is the expression ofan opinion on the Appling County Board of Education's compliance with the requirements listed in the preceding paragraph. Accordingly, we do not express such an opinion.

95CRL-50

With respect to the items tested, the results of those procedures disclosed no material instances of noncompliance with the requirements listed in the second paragraph ofthis report. With respect to items not tested, nothing came to our attention that caused us to believe that the Appling County Board ofEducation had not complied, in all material respects, with those requirements. However, the results of our procedures disclosed immaterial instances ofnoncompliance with those requirements, which are described in the Schedule ofFindings and Improper or Questioned Costs.
This report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies. This restriction is not intended to limit the distribution of this report which is a matter of public record.
Respectfully submitted,

CLV:dt 95CRL-50

Claude L. Vickers State Auditor

CLAUDE L. VICKERS
STATE AUDITOR
(404) 656-2174

DEPARTMENT OF AUDITS AND ACCOUNTS
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400
July 22, 1996

Honorable Zell Miller, Governor Members ofthe .General Assembly Members of the State Board ofEducation
and Superintendent and Members of the Appling County Board ofEducation

SINGLE AUDIT OPINION ON COMPLIANCE WITH SPECIFIC REQUIREMENTS APPLICABLE TO MAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAMS

Ladies and Gentlemen:

We have audited the general purpose financial statements ofthe Appling County Board ofEducation as ofand for the year ended June 30, 1995, and have issued our report thereon dated July 22, 1996. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements.

We have also audited the Appling County Board ofEducation's compliance with the requirements governing:

(1) Types of Services Allowed or Unallowed

(5) Applicable Special Tests and Provisions

(2) Eligibility
(3) Matching, Level ofEffort, and/or Earmarking

(6) Other Requirement Claims for Advances and Reimbursements

(4) Reporting

These requirements are applicable to the major Federal financial assistance programs, which are identified in the Schedule of Federal Financial Assistance, for the year ended June 30, 1995. The management of the Appling County Board ofEducation is responsible for the Board's compliance with those requirements. Our responsibility is to express an opinion on compliance with those requirements based on our audit.

95CRL-80

We conducted our audit ofcompliance in accordance with generally accepted auditing standards; Government Auditing Standards, issued by the Comptroller General ofthe United States; and Office ofManagement and Budget (0MB) Circular A-128, "Audits of State and Local Governments". Those standards and 0MB Circular A-128 require that we plan and perform the audit to obtain reasonable assurance about whether material noncompliance with the requirements referred to above occurred. An audit includes examining, on a test basis, evidence about the Board's compliance with those requirements. We believe that our audit provides a reasonable basis for our opinion.
In our opinion, the Appling County Board of Education complied, in all material respects, with the requirements as disclosed in the second paragraph that are applicable to its major Federal financial assistance programs for the year ended June 30, 1995.
This report is intended for the information of management, the Federal cognizant audit agency and other Federal granter agencies. This restriction is not intended to limit the distribution of this report which is a matter of public record.
Respectfully submitted,
~~~
Claude L. Vickers State Auditor
CLV:dt 95CRL-80

CLAUDE L. VICKERS
STATE AUDITOR
(404) 656-2174

DEPARTMENT OF AUDITS AND ACCOUNTS
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400
July 22, 1996

Honorable Zell Miller, Governor Members ofthe General Assembly Members of the State Board ofEducation
and Superintendent and Members ofthe Appling County Board ofEducation

SINGLE AUDIT REPORT ON COMPLIANCE WITH SPECIFIC REQUIREMENTS APPLICABLE TO NONMAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAM TRANSACTIONS

Ladies and Gentlemen:

We have audited the general purpose financial statements ofthe Appling County Board ofEducation as of and for the year ended June 30, 1995, and have issued our report thereon dated July 22, 1996. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements.

In connection with our audit ofthe fiscal year 1995 general purpose financial statements of the Appling County Board ofEducation and with our consideration of the Board's control structure used to administer Federal financial assistance programs, as required by Office of Management and Budget (0MB) Circular A-128, "Audits of State and Local Governments", we selected certain transactions applicable to certain nonmajor Federal financial assistance programs for the year ended June 30, 1995. As required by 0MB Circular A-128, we have perfonned auditing procedures on the selected transactions to test compliance with the requirements govenung:

(1) Types of Services Allowed or Unallowed

(2) Eligibility

Our procedures were substantially less in scope than an audit, the objective of which is the expression of an opinion on the Appling County Board ofEducation's compliance with these requirements. Accordingly, we do not express such an opinion.

With respect to the items tested, the results of those procedures disclosed no material instances of noncompliance with the requirements listed in the second paragraph. With respect to items not tested, nothing came to our attention that caused us to believe that the Appling County Board ofEducation had not complied, in all material respects, with those requirements.

95CRL-120

This report is intended for the infonnation of management, the Federal cognizant audit agency and other Federal grantor agencies. This restriction is not intended to limit the distribution of this report which is a matter ofpublic record.
Respectfully submitted,
~~
Claude L. Vickers State Auditor
CLV:dt 95CRL-120

SECTION ill INTERNAL CONTROL

CLAUDE L. VICKERS
STATE AUDITOR
(404) 656-2174

DEPARTMENT OF AUDITS AND ACCOUNTS
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400
July 22, 1996

Honorable Zell Miller, Governor Members ofthe General Assembly Members ofthe State Board ofEducation
and Superintendent and Members of the Appling County Board ofEducation
REPORT ON INTERNAL CONTROL STRUCTURE IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS
Ladies and Gentlemen:
We have audited the general purpose financial statements ofthe Appling County Board ofEducation as ofand for the year ended June 30, 1995, and have issued our report thereon dated July 22, 1996. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements.
We conducted our audit in accordance with generally accepted auditing standards, and Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement.
The management of the Appling County Board ofEducation is responsible for establishing and maintaining an internal control structure. In fulfilling this responsibility, estimates and judgments by management are required to assess the expected benefits and related costs ofinternal control structure policies and procedures. The objectives ofan internal control structure are to provide management with reasonable, but not absolute, assurance that assets are safeguarded against loss from unauthorized use or disposition, and that transactions are executed in accordance with management's authorization and recorded properly to permit the preparation ofgeneral purpose financial statements in accordance with generally accepted accounting principles. Because ofinherent limitations in any internal control structure, errors or irregularities may nevertheless occur and not be detected. Also, projection of any evaluation of the structure to future periods is subject to risk that procedures may become inadequate because of changes in conditions or that the effectiveness ofthe design and operation of policies and procedures may deteriorate.

95ICL-3

In planning and petforming our audit ofthe general purpose financial statements of the Appling County Board ofEducation for the year ended June 30, 1995, we obtained an understanding of the internal control structure. With respect to the internal control structure, we obtained an understanding of the design of relevant policies and procedures and whether they have been placed in operation, and we assessed control risk in order to determine our auditing procedures for the purpose of expressing our opinion on the general purpose financial statements and not to provide an opinion on the internal control structure. Accordingly, we do not express such an opinion.

We noted certain matters involving the internal control structure and its operation that we consider to be reportable conditions under standards established by the American Institute of Certified Public Accountants. Reportable conditions involve matters coming to our attention relating to significant deficiencies in the design or operation ofthe internal control structure that, in our judgment, could adversely affect the entity's ability to record, process, summarize, and report financial data consistent with the assertions of management in the general purpose financial statements.

As described in the Schedule ofFmdings and Improper or Questioned Costs, reportable conditions were noted in the following control categories:

{I) Accounting Controls (Overall)

(2) General Fixed Assets

A material weakness is a reportable condition in which the design or operation of one or more of the internal control structure elements does not reduce to a relatively low level the risk that errors or irregularities in amounts that would be material in relation to the general purpose financial statements being audited may occur and not be detected within a timely period by employees in the normal course of petforming their assigned functions.

Our consideration of the internal control structure would not necessarily disclose all matters in the internal control structure that might be reportable conditions and, accordingly, would not necessarily disclose all reportable conditions that are also considered to be material weaknesses as defined above. However, we believe that the reportable conditions disclosed above are also considered to be material weaknesses.

These conditions were considered in determining the nature, timing, and extent of the procedures to be petformed in our audit ofthe Appling County Board ofEducation's financial statements and this report does not affect our report thereon dated July 22, 1996.

This report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies. This restriction is not intended to limit the distribution of this report which is a matter of public record.

Respectfully submitted,

CLV:dt 95ICL-3

Claude L. Vickers State Auditor

CLAUDE L. VICKERS
STATE AUDITOR
(404) 656-2174

DEPARTMENT OF AUDITS AND ACCOUNTS
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400
July 22, 1996

Honorable Zell Miller, Governor Members ofthe General Assembly Members of the State Board ofEducation
and Superintendent and Members ofthe Appling County Board ofEducation
SINGLE AUDIT REPORT ON THE INTERNAL CONTROL STRUCTURE USED IN ADMINISTERING FEDERAL FINANCIAL ASSISTANCE PROGRAMS
Ladies and Gentlemen:
We have audited the general purpose financial statements ofthe Appling County Board ofEducation as ofand for the year ended June 30, 1995, and have issued our report thereon dated July 22, 1996. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements. We have also audited the Appling County Board of Education's compliance with requirements applicable to major Federal financial assistance programs and have issued our opinion thereon dated July 22, 1996.
We conducted our audit in accordance with generally accepted auditing standards; Government Auditing Standards, issued by the Comptroller General of the United States; and the provisions of Office of Management and Budget (0MB) Circular A-128, "Audits ofState and Local Governments". Those standards and 0MB Circular A-128 require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement and about whether the Appling County Board ofEducation complied with laws and regulations, noncompliance with which would be material to a major Federal financial assistance program.
In planning and performing our audit for the year ended June 30, 1995, we considered the Board's internal control structure in order to determine our auditing procedures for the purpose ofexpressing our opinions on the Board's general purpose financial statements and on its compliance with requirements applicable to major Federal financial assistance programs and to report on the internal control structure in accordance with 0MB Circular A-128. This report addresses our consideration of internal control structure policies and procedures relevant to compliance with requirements applicable to Federal financial assistance programs. We have addressed internal control structure policies and procedures relevant to our audit of the general purpose financial statements in a separate report dated July 22, 1996.
95ICL-7

The management ofthe Appling County Board ofEducation is responsible for establishing and maintaining an internal control structure. In fulfilling this responsibility, estimates and judgments by management are required to assess the expected benefits and related costs ofinternal control structure policies and procedures. The objectives ofan internal control structure are to provide management with reasonable, but not absolute, assurance that, assets are safeguarded against loss from unauthorized use or disposition, that transactions are executed in accordance with management's authorization and recorded properly to permit the preparation of general purpose financial statements in accordance with generally accepted accounting principles, and that Federal financial assistance programs are managed in compliance with applicable laws and regulations. Because of inherent limitations in any internal control structure, errors, irregularities, or instances of noncompliance may nevertheless occur and not be detected. Also, projection ofany evaluation ofthe structure to future periods is subject to the risk that procedures may become inadequate because of changes in conditions or that the effectiveness ofthe design and operation ofpolicies and procedures may deteriorate.

For the purpose of this report, we have classified the significant internal control structure policies and procedures used in administering Federal financial assistance programs in the following control categories:

GENERAL REQUIREMENTS

SPECIFIC REQUIREMENTS

(I) Political Activity (2) Civil Rights (3) Cash Management (4) Federal Financial Reports

(I) Types of Services Allowed or Unallowed
(2) Eligibility
(3) Matching, Level ofEffort, and/or Earmarking

(5) Allowable Costs/Cost Principles

(4) Reporting

(6) Drug-Free Workplace Act (7) Audit Follow-Up/Resolution (8) Administrative Requirements

(5) Applicable Special Tests and Provisions
(6) Other Requirement Claims for Advances and Reimbursements

For all of the internal control structure categories listed above, we obtained an understanding of the design of relevant policies and procedures and determined whether they have been placed in operation, and we assessed control risk.

During the year ended June 30, 1995, the Appling County Board of Education expended 68% of its total Federal financial assistance under major Federal financial assistance programs.

We performed tests of controls, as required by 0MB Circular A-128, to evaluate the effectiveness of the design and operation of internal control structure policies and procedures that we considered relevant to preventing or detecting material noncompliance with general requirements and specific requirements as described above that are applicable to each of the Board's major Federal financial assistance programs, which

95ICL-7

are identified in the Schedule ofFederal Financial Assistance. Our procedures were less in scope than would be necessary to render an opinion on these internal control structure policies and procedures. Accordingly, we do not express such an opinion.
We noted certain matters involving the internal control structure and its operation that we consider to be reportable conditions under standards established by the American Institute of Certified Public Accountants. Reportable conditions involve matters coming to our attention relating to significant deficiencies in the design or operation ofthe internal control structure that, in our judgment, could adversely affect the Board's ability to administer Federal financial assistance programs in accordance with applicable laws and regulations.
As described in the Schedule ofFindings and Improper or Questioned Costs, reportable conditions were noted in the following control category:
Administrative Requirements
A material weakness is a reportable condition in which the de.sign or operation of one or more of the internal control structure elements does not reduce to a relatively low level the risk that noncompliance with laws and regulations that would be material to a Federal financial assistance program may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions.
Our consideration of the internal control structure policies and procedures used in administering Federal financial assistance would not necessarily disclose all matters in the internal control structure that might be reportable conditions and, accordingly, would not necessarily disclose all reportable conditions that are also considered to be material weaknesses as defined above. However, we believe that the reportable conditions described above are also considered to be material weaknesses.
These conditions were considered in determining the nature, timing, and extent of the procedures to be performed in our audit ofthe Appling County Board of Education's compliance with requirements applicable to its major Federal financial assistance programs for the year ended June 30, 1995, and this report does not affect our report thereon dated July 22, 1996.
This report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies and should not be used for any other purpose. This restriction is not intended to limit the distribution of this report which is a matter of public record.
Respectfully submitted,
t:t~~
Claude L. Vickers State Auditor
CLV:dt 95ICL-7

SECTION IV FINDINGS AND IMPROPER OR QUESTIONED COSTS

APPLING COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS
YEAR ENDED JUNE 30, 1995
PRIOR YEAR
AUDIT FOLLOW-UP/RESOLUTION Failure to Meet Expenditure Requirements Financial Statements Amount: $33,768.80 Audit Control Number 6011-93-03
The audit report for the year ended June 30, 1993, reported that the Board had an underexpenditure of Quality Basic Education (QBE) funds of$33,768.80 for the StaffDevelopment - Professional Development Program. For the year under review, no adjustment was made to the Board's local fair share by the Georgia Department of Education to refund this underexpenditure as required. The underexpenditure of $33,768.80 should be
returned to the Georgia Department ofEducation through an increase in the Board's local fair share for the
QBE programs in a subsequent fiscal period.
AUDIT FOLLOW-UP/RESOLUTION Failure .to Meet Expenditure Requirements Financial Statements Amount: $54,900.65 Audit Control Number 6011-94-01
The audit report for the year ended June 30, 1994, reported that the Board had an underexpenditure of Quality Basic Education (QBE) funds of$54,900.65 for the StaffDevelopment - Professional Development Stipends Program. For the year under review, no adjustment was made to the Board's local fair share by the Georgia Department ofEducation to refund this underexpenditure as required. The underexpenditure of$54,900.65 should be returned to the Georgia Department ofEducation through an increase in the Board's local fair share for the QBE programs in a subsequent fiscal period.
PRIOR YEAR/CURRENT YEAR
ACCOUNTING CONTROLS (OVERALL) - Financial Statements ADMINISTRATIVE REQUIREMENTS - Federal Financial Assistance Inadequate Separation ofDuties Reportable Condition - Material Weakness Audit Control Number 6011-93-01
The audit report for the year ended June 30, 1994, stated that the Board did not provide for adequate separation ofemployee duties in the performance ofaccounting functions and related procedures for all funds. For the year under review, the Board made some improvements regarding separation ofemployee's duties, but still did not achieve an adequate degree of internal control. This deficiency was a result of management's
- 1-

APPLING COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS
YEAR ENDED JUNE 30, 1995
PRIOR YEAR/CURRENT YEAR
ACCOUNTING CONTROLS (OVERALL)-Financial Statements ADMINISTRATIVE REQUIREMENTS -Federal Financial Assistance Inadequate Separation ofDuties Reportable Condition - Material Weakness Audit Control Number 6011-93-01
decision to limit the number of administrative staff made responsible for accounting functions. Management should periodically review this decision to determine if employee duties can be reassigned to achieve a higher degree of internal control with existing staff.
Note: Federal financial assistance programs affected by this finding are as follows: School Food Services Fund (CFDA 10.550, 10.553, 10.555 and 10.558)
GENERAL FIXED ASSETS Failure to Maintain General Fixed Assets Account Group Financial Statements Reportable Condition - Material Weakness Audit Control Number 6011-93-02
The audit report for the year ended June 30, 1994, noted that the management of the Appling County Board ofEducation had chosen not to maintain a system-wide General Fixed Assets Account Group within the formal accounting records as required by generally accepted accounting principles. In the year under review, the Board did not establish a General Fixed Assets Account Group within the formal accounting records. This condition results in the general purpose financial statements of the Board being incomplete and not in accordance with generally accepted accounting principles. Appropriate action should be taken by the Board to establish accounting controls and procedures to provide for maintenance of a General Fixed Assets Account Group. These subsidiary records should include an inventory ofland, buildings and equipment owned by the Board and should include, but may not be limited to, date acquired, acquisition cost, estimated replacement cost, location and description. Detailed records should be maintained of all additions and deletions to the General Fixed Assets Account Group.
CURRENT YEAR
EXPENDITURE/LIABILITIES/DISBURSEMENTS Improper Expenditure Financial Statements Nonmaterial Noncompliance Amount: $200.00 Audit Control Number 6011-95-01
Expenditures of $100.00 for donations and $100.00 for graduation fireworks were made from the Board's General Fund during the year under review. The Official Code of Georgia Annotated Section 20-2-411 provides, in part, as follows:
-2-

APPLING COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS
YEAR ENDED JUNE 30, 1995
CURRENT YEAR
EXPENDITURE/LIABILITIES/DISBURSEMENTS Improper Expenditure Financial Statements Nonmaterial Noncompliance Amount: $200.00 Audit Control Number 6011-95-01
"...school funds shall be used for educational purposes and may be used to pay the salaries of personnel and for the utilization ofschool facilities, including school buses; for extracurricular and interscholastic activities, including literary events, music, and athletic programs within individual schools and between schools in the same or different school systems when such activities are sponsored by local boards of education as an integral part ofthe total school program; and for no other purpose...".
Expenditures ofthis nature are considered to be beyond the customary scope of expenditures for "education purposes". These improper expenditures occurred because management was not aware of the specific limitations imposed upon the Board by Georgia Laws. Appropriate action should be taken by the Board to secure reimbursement of the $200.00 for deposit to the Board's General Fund.
REPORTING - Financial Statements FEDERAL FINANCIAL REPORTS -Federal Financial Assistance Failure to Submit Completion Reports Nonmaterial Noncompliance Audit Control Number 6011-95-02
The Board had failed to submit to the Georgia Department of Education project completion reports for the following programs:
Lottery Pre-Kindergarten Program State Preschool Program Drug Free Schools and Communities Act (CFDA 84.186)
This situation occurred due to the failure of the Board to establish controls for submission of the required project completion reports to the Georgia Department of Education. Procedures should be implemented to ensure that final completion reports are filed in a timely manner, and the Board should submit the above completion reports to the Georgia Department of Education as required.
-3 -

APPLING COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS
YEAR ENDED JUNE 30, 1995

CURRENT YEAR

FEDERAL FINANCIAL REPORTS Failure to Submit Completion Reports By Due Date Federal Financial Assistance Nonmaterial Noncompliance Audit Control Number 6011-95-03

A review of program project completion reports submitted by the Board to the Georgia Department of
Education for the year under review showed that required reports were not submitted by the due dates as listed
below:

REPORT SUBMITTED

DUE DATE

DATE SUBMITTED

ESEA, Chapter 2 (CFDA 84.151) Drug Free Schools and Communities
Act (CFDA 84.186)

September 30, 1995 September 30, 1995

January 26, 1996 November 29, 1995

This situation occurred because the Board failed to establish procedures to ensure timely submission ofthe project completion reports as required by the Georgia Department of Education. Appropriate procedures should be implemented by the Board to ensure that each completion report is submitted by the required due date.

ADMINISTRATIVE REQUIREMENTS Failure to Perform Annual Inventory Federal Financial Assistance Major Program Reportable Condition - Material Weakness Nonmaterial Noncompliance Audit Control Number 6011-95-04

A review ofthe equipment records for the National School Lunch Program (CFDA 10.555) found no evidence that a physical inventory of equipment had been taken in the year under review. Chapter 41 of the Financial Management For Georgia Local Units ofAdministration (FMGLUA) requires that an annual physical inventory of equipment be taken at all schools and other locations to verify the accuracy of the equipment inventory list. Periodic physical inventory counts should be performed and reconciled to the property records to ensure the accuracy of inventory records.

-4-

APPLING COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS
YEAR ENDED JUNE 30, 1995
CURRENT YEAR ADMINISTRATIVE REQUIREMENTS Inadequate Inventory Records Federal Financial Assistance Major Program Reportable Condition - Material Weakness Nonmaterial Noncompliance Audit Control Number 6011-95-05 Property management records maintained by the Board for the National School Lunch Program (CFDA 10.555) were incomplete and failed to meet property management standards as set forth in Chapter 41, of the Financial Management for Georgia Local Units of Administration (FMGLUA). The inventory records as presented for audit did not contain additions for purchases made in the period under review. This condition occurred because management did not ensure that all equipment purchases were included in property management records. An inventory system should be implemented that provides for the identification of all equipment purchased as outlined in Chapter 41, ofthe FMGLUA. Perpetual records should include historical information regarding additions and deletions made to the equipment inventory during each fiscal year (when applicable). Periodic physical inventory counts should be performed and reconciled to the property records to ensure the accuracy of inventory records.
Note: The Appling County Board ofEducation was provided an opportunity to include pertinent comments from the Board's management concerning these audit findings, conclusions and recommendations. The Board has elected not to provide comments for inclusion in this report.
-5-