Report of the State Auditor of Georgia, year ended June 30, 1962 [June 30, 1962]

Metadata
Text

Collection:: Georgia Government Publications
Serial:: Report of State Auditor.
Title:: Report of the State Auditor of Georgia, year ended June 30, 1962 [June 30, 1962]
Creator:: Georgia. Department of Audits and Accounts
Contributor to Resource:: Georgia. Department of Audits and Accounts
Publisher:: Atlanta, Ga. : Georgia. Department of Audits and Accounts
Date of Original:: 1962-12-31
Subject:: Georgia
Location:: United States, Georgia, 32.75042, -83.50018
Medium:: publications (documents)
Type:: Text
Format:: application/pdf
Description:: 1930-2005.
Reports for 1931-1932 end Dec. 31; 1933-1934 end Dec. 31 (June 30 for University System); 1935 ends Dec. 31 (Aug. 31 for University System); 1936- ends Dec. 31 (Aug. 31 for University System; June 30 for Game and Fish Dept.); <1938-> end June 30.
Has supplements: Georgia. Department of Audits and Accounts': Report of the State Auditor of Georgia. Supplement., 1931-1977; Personal services and travel expense supplement, units of the University System of Georgia, 1978- ; Report of the State Auditor of Georgia. Personal services and travel expense supplement, state agencies, 1978- ; Report of the State Auditor of Georgia. Per diem and fees supplement, state agencies, units of the University System of Georgia, and various boards, authorities, and commissions, 1978- ; Regional Educational Service Agencies. Detail of personal services and travel expenses ... and number of employees, 2005- ; and: State of Georgia technical colleges, 2006-
External Identifiers:: Call Number GA A800 .A1 1962
Metadata URL:: https://dlg.galileo.usg.edu/id:dlg_ggpd_y-ga-ba800-b-pa1-b1962
Digital Object URL:: https://dlg.galileo.usg.edu/do:dlg_ggpd_y-ga-ba800-b-pa1-b1962
Language:: eng
Holding Institution:: University of Georgia. Map and Government Information Library
Rights:

THE LIBRARIES

THE
UNIVERSITY OF GEORGIAi A
iREPORT
OF THE
STATE AUDITOR
OF
GEORGIA
YEAR ENDED JUNE 30
1962
3 IJL
State Auditor
STATE OF GEORGIA
To the General Assembly of Georgia
Greetings
The annual report of this office summarizing the reports of examinations
of all the State agencies is submitted to the public in this and in a supple
mental volume for the fiscal year ended June 30 1962
The volume under this cover reports the financial operations of the State
government and the supplemental volume lists the personnel of the civil
establishment with the amount paid to each in the year for services and for
travel expenses
The undersigned State Auditor continues the policy of requiring a firm
of Georgia Certified Accountants to audit any accounts that the State Au
ditor is required by law to administer or to have part in the administration
of such as the Department of Audits funds and all the funds of the various
boards and authorities on which the State Auditor by law is required to
act as a board member These signed audits are reproduced herein
Unit reports of all State Agencies with fuller detail and analysis are on
file in this office and are open to public inspection
Respectfully
3 kML
State Auditor
Atlanta Ga
December 31 1962
TABLE OF CONTENTS
Page
Statistics ix
State Fixed Debtxvn
All Funds Consolidated
Receipts and Payments All Agencies 1
State Revenues
Receipts by Class of Revenue 5
Distribution of Revenue to Budget Accounts 17
State Treasury Funding and Custody Accounts
Receipts and Payments 21
Budget Funds
Receipts and Payments Operating Funds of All Spending Units 53
Receipts and Payments Federal Income Tax All Units 57
Receipts and Payments State Income Tax All Units 63
Receipts and Payments Retirement Contributions All Units 69
Receipts and Payments Operating Funds
Agriculture Department of 79
Art Commission 95
Audits Department of 99
Banking Department of 103
Budget Bureau 109
Capitol Square Improvement Committee 113
Commerce Department of 119
Comptroller General 135
Corrections Board of 163
Defense Department of 177
Education Department of 195
Division of Vocational Rehabilitation 231
School for the Deaf 237
Academy for the Blind 243
North Ga Voc School Clarkesville 251
South Ga Voc School Americus 257
Employees Retirement System 263
Forest Research Council 289
Forestry Commission 295
Game and Fish Commission 305
General Assembly 325
Geology Mines Department of 351
GovernorOffice 359
Highway Department 367
Historical Georgia Commission 515
Jekyll Island Committee 523
Judicial System
Supreme Court 529
Court of Appeals 535
Superior Courts 541
Judicial Council 547
Library State 551
Labor Department of 557
Labor Employment Security Agency 563
Law Department of 571
Medical Education Board 577
Milk Commission 607
Municipal Taxation Committee 615
Pardons and Paroles Board of 617
Parks Department of 623
Personnel Board 655
Pharmacy State Board of 663TABLE OF CONTENTS Continued
Page
Budget FundsContinued
Receipts and Payments Operating FundsContinued
Ports Committee Georgia
Probation State Board of
Properties Commission State
Public Health Department of
Alcoholic Rehabilitation Service j
Battey State Hospital
Gracewood State School and Hospital
Milledgeville State Hospital
Public Safety Department of
Public Service Commission
Public Welfare Department of
Administration Public Assistance
Institutions aql
Confederate Soldiers Home i
Training School for Girls
Training School for Colored Girls
Training School for Boys Milledgeville
Training School for Boys Augusta
Factory for the Blind
Purchases Supervisor of
Real Estate Investment Board if
Revenue Department of
Secretary of State Qn
Secretary of StateBuildings and Grounds Fund aud
State Treasury 09
Administration
Sinking Fund Z
State Aid to Counties for Roads
Stone Mountain Memorial Commission
Teacher Retirement System
Ty Cobb Baseball Mem Com 2
Veterans Service Board
Veterans Service Department of
Warm Springs Memorial Commission
Water Law Revision Commission jVVi
Waterways Commission
Workmens Compensation Board of iuua
University System of Georgia
Regents Central Office j
Albany State College Albany
Fort Valley State College Fort Valley uay
Savannah State College Savannah ui
Georgia Southwestern College Amencus jud
Augusta College Augusta yi
Middle Georgia College Cochran juyy
Columbus College Columbus
South Georgia College Douglas
Armstrong College Savannah j
Abraham Baldwin Agr College Tifton
University of Georgia Athens j1
Georgia Institute of Technology Atlanta iijg
Georgia State College Atlanta
Medical College of Georgia Augusta w
West Georgia College Carrollton
North Georgia College Dahlonega
Womans College of Georgia Milledgeville jjWjj
Georgia Southern College Statesboro Vll
TABLE OF CONTENTS Continued
Page
Budget FundsContinued
Receipts and Payments Operating FundsContinued
University System of GeorgiaContinued
Valdosta State College Valdosta 1243
All Units Consolidated 1251
Public Corporations
Georgia Rural Roads Authority
State Bridge Building Authority o
State Toll Bridge Authority So
Georgia Farmers Market Authority m
Herty Foundation u
State Hospital Authority m g
Jekyll Island State Park Authority gig
Georgia Development Authority g 2
Brunswick Ports Authority
Georgia Port Authority g
State Office Building Authority m m
State School Building Authority p5
Stone Mountain Memorial Association g fl
University System Building Authority 0
Georgia Tech Revenue Bonds Trust Account o
WGST Georgia Tech Broadcasting Stations cSTATISTICS
STATE REVENUE RECEIPTS
YEAR ENDED JUNE 30 1962
SOURCE
Taxes Fines and Forfeits
Property Tax General 1
Property Tax Utility
Property Tax Intangible
Estate Tax x
Income Tax 68
Motor Fuel Tax 90
Alcoholic Beverage Tax n
Malt Beverage Tax 9
Wine Tax lj
Cigar and Cigarette Tax 21
Sales 3 Sales and Use Tax162
Insurance Premium Tax n
Kerosene Tax
Business License Taxes l
Motor Vehicle Tax 18
Motor Drivers License Tax l
Motor Box Reg Lie Tax
Hunting and Fishing License Tax 1
Corporation Franchise Tax 2
Fines and Forfeits
Unemployment Compensation Tax
Penalties
Total
119 641 23
402 857 63
20153 00
635 198 47
557 867 80
423 160 08
591 258 01
823 317 15
338 760 84
818 467 48
000 020 60
502 724 93
383 55915
932 19613
540 718 89
621 169 25
45 536 00
259 828 55
114127 24
52 724 55
56 628 44
Percentage
To Total
18
06
00
26
10 92
14 40
185
1 57
21
3 48
25 81
1 83
06
31
2 95
26
01
20
34
01
01
Grants from U S Government
Highways 6058692790
Education 1286280113
Public Assistance and Relief 80 549 480 92
Health 8 248 989 60
Agriculture Development Other 521006992
Total Grants from U S
Government167 458 26947
Grants from Counties and Cities
Public Assistance and Relief 3 427 984 94
Education 37o 793 64
Agriculture Development Other 99195658
Highways 74436018
Total Grants from Counties 5 535095 34
Per
Capita
i 029
10
00
42
1739
2293
294
249
34
554
4109
292
10
49
470
41
01
31
54
01
01
Total Taxes Fines and Forfeits406239915 42 6472 10303
965 1537
2 05 326
2 83 2043
1 32 209
83 132
2668 4247
54 087
06 09
16 25
12 19
88
140XI
STATE REVENUE RECEIPTS
YEAR ENDED JUNE 30 1962
SOURCE Total
Donations for Operations
Education 4 255 573 54
Health Hospitals 53656622
Agriculture Development Other 65293245
Total Donations for Operations 5 445072 21
Rents on Investment Properties
State Railroad 540 00000
Other 18252881
Total Rents on Investment
Properties 722 528 81
Interest 2092044 95
Contributions from Public Trust Funds 673 692 82
Operating Earnings by Fees Rents and
Sales for Services
General Government 56402157
Protection Services 3 371 738 29
Health Services 494 583 97
Development Natural Resources
Services 301268372
Highway Services 3 85008019
Hospital Services 2 33749900
Educational Services 24 276 825 09
Corrections Services 1 410123 68
Recreational Services 201 013 67
Total Operating Earnings 3951856918
Total Revenue Receipts627 685188 20
Percentage Per
To Total Capita
68 108
09 14
10 16
87 138
09 014
03 04
12 018
33 053
11 017
09 014
54 86
08 12
48 76
61 98
37 59
3 87 616
22 36
03 05
629 1002
10000 15918
Note 1960 Pop 3 943116STATE REVENUE RECEIPTS

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STATE REVENUE RECEIPTS
DISTRIBUTION OF REVENUE BY OBJECT
YEAR ENDED JUNE 30 1962
OBJECT Total
EXPENSE
Personal Services11759941692
Travel 520317136
Supplies Materials 2157935089
Communication 209759387
Heat Light Power Water 287290999
Publications Printing 2 533 523 97
Repairs 279284132
Rents 2585838599
Insurance 31447328
Indemnities 42i 36628
Pensions Benefits 112 348 253 28
Grants to Civil Divisions206 968 789 38
Equipment 6 00l 983 74
Miscellaneous 35892205
Total Expense Payments50695098232
Percentage Per
To Total Capita
1873 2983
83 132
3 44 547
33 53
46 73
40 64
44 71
412 656
05 08
07 11
17 90 2849
32 97 5249
96 152
06 09
8076 128 57
XV
STATE REVENUE RECEIPTS
DISTRIBUTION OF REVENUE BY OBJECT
YEAR ENDED JUNE 30 1962
Percentage
OBJECT Contd Total To Total
OUTLAYS
Lands Improvements
Personal Services 1064343952 170
Travel 87967222 14
Supplies Materials 439486990 70
Communication 3664235 01
Heat Light Power Water 1271468 00
Publications Printing 309777 00
Repairs 97634091 15
Rents 41662810 07
Insurance 206058 00
Pensions Benefits 75635584 12
Contracts 9790268899 1560
Miscellaneous 354872258 56
Equipment 895388417 143
Total Outlay Payments12852711761 2048
Total Payments from Revenue 635 478 099 93 101 24
To State General Fund
Cash Balance1398361752 2 23
State Revenue
Collections Unfunded 15145286 03
Spending Agencies
Cash Balance 604925293 96
Loans Payable 1000000 00
Totals62768518820 10000
Per
Capita
270
22
111
01
00
00
25
11
00
19
2483
90
227
3259
16116
355 04 153 00
159 18
Note 1960 Pop 3943116xix
STATE FIXED DEBT
Does not include Current Operation Obligations
PLEDGE OF FULL FAITH AND CREDIT
NEGOTIABLE BONDS June 30 1962 June 30 1961
0 due but not presented 1550500 1550500
Less Cash Reserve 1550500 1550500
Net Negotiable State Debt 000 000
PLEDGE OF ROAD REVENUE APPROPRIATION
Certificates of Debt to Counties No Interest
Due but not presented 10000 10000
Less Cash Reserve 10000 10000
Net Debt to Counties 000 000
SUMMARY
Total State Debt Outstanding 1560500 1560500
Less Cash Reserve 1560500 1560500
Net State Fixed Debt 000 000
For Revenue Bonds issued by Public Corporations created by Acts
of the General Assembly see separate reports of each
Corporation or Authority on file in the State
Auditors OfficeSUMMARY OF
RECEIPTS AND PAYMENTS
OF
ALL STATE AGENCIES
YEARS ENDED JUNE 30 1962 AND 1961
RECEIPTS
Consolidation of All State Agencies
REVENUE 19 12
Transfers into Treasury 40600481303 39525803738
Add Held by Coll Unit at June 30 86112027 709 667 41
Deduct Held by Coll Unit at July 1 709 667 41 527 581 20
Retentions by Collecting and Spending Units 22152892231 19436546268
Total Revenue Receipts 62768518820 58980558627
NONREVENUE
Public Trust Funds 8038097954 7474240397
Private Trust Funds 4848998475 4371988919
Loans Payable 1000000
Total NonRevenue Receipts 128 880 964 29 118 462 29316
CASH BALANCES JULY 1st
Budget Funds
in State Treasury 7072338282 7241088432
In Spending Units 11251504946 10714653018
In Collecting Units Unfunded 709 667 41 527 581 20
Public Trust Funds
In Spending Units and U S Treasury 146 250 160 42 149 486 926 51
Private Trust Funds
In Spending Units 474760761 391831168
Sinking Rund rnr
ln State Treasury 1550500 1550500
tn Spending Units 1
Total Cash Balances July 1st 334 961 472 72 333 505 838 89
Totals109152762521 104177371832
includes undrawn balances in Treasury Custody AccountsPAYMENTS
CONSOLIDATION OF ALL STATE AGENCIES
GOVERNMENTAL COSTS 1962 1961
Expense 50695098232 45884052860
Outlays 12852711761 12710195368
Total Cost Payments 63547809993 58594248228
NONCOST
Public Trust Funds 8390603742 7797917006
Private Trust Funds 4839092655 4289059326
Total NonCost Payments 13229696397 12086976332
CASH BALANCES JUNE 30th
Budget Funds
In State Treasury 5673976530 7072338282
In Spending Units 118 564 302 39 112 515 049 46
In Collecting Units Unfunded 86112027 70966741
Public Trust Funds
In Spending Units and U S Treasury 142 725102 54 146 25016042
Private Trust Funds
In Spending Units 484666581 474760761
Sinking Fund
In State Treasury 1550500 1550500
In Spending Units 10000 10000
Total Cash Balances June 30 32375256131 33496147272
Totals109152762521 104177371832
Includes undrawn balances in Treasury Custody Accountsiiniiiii iiiiMiii
STATE REVENUE RECEIPTS

SUMMARY OF STATE REVENUE RECEIPTS
REVENUE 1251 1961
Taxes Fines and Forfeits
Property Tax General 111964123 103408792
Property Tax Utility 02 857 63 39773604
PropertyTax Intangible 2015300 2050684
Estate Tax 163519847 104331355
income Tax 6855786780 7694918465
MotoTpuelTax 9042316008 8649666705
SSJSi 258ol 10
Malt Beverage Tax 982331715 86736 366
WineTax 133876084 135262291
Cigar and Cigarette Tax 2181846748 2117374087
Sales 3 Sales and Use Tax 162 000 020 60 152 461 800 35
insurance Premium Tax 1150272493 11 283 478 06
Kerosene Tax 3835591 ff
Business License Taxes 193219613 181546205
Motor Vehicle Tax 1854071889 173374745
Motor Drivers License Tax 1 621169 25 1 862 302 00
Motor Boat Registration License Tax 4553600 6453950
Hunting and Fishing License Tax 1 259 828 55 1106 650 64
Corporation Franchise Tax 211412724 1 981 48 15
Fines and Forfeits 5272455 16946707
Unemployment Compensation Tax
Penalties 5662844 6540896
Total Taxes Fines and Forfeits40623991542 39641499837
Grants from U S Government
Highways 6058692790 5662704557
Education 1286280113 1212635768
Public Assistance and Relief 80 549 48092 67102 37716
Health 824898960 769474054
AgricultureDevelopment Other21006992 437241573
Total Grants from U S Government 167 458 26947 147 922 936 67
Grants from Counties and Cities
Public Assistance and Relief 3 427 984 94 3 459 22 70
Education 37079364 35619239
Agriculture Development Other 991 956 58 922 26479
mghways maeol 8855680
Total Grants from Counties and Cities 553509534 482613668SUMMARY OF STATE REVENUE RECEIPTSContinued
REVENUEContinued 1962 1961
Donations for Operations
Education 425557354 360154102
Health Hospitals 53656622 60358176
Agriculture Development Other 65293245 51980258
Total Donations for Operations 5 445 072 21 4 724 925 36
Rents on Investment Properties
State Railroad 54000000 54000000
Other 18252881 5349876
Total Rents on Investment Properties 72252881 59349876
Interest 209204495 130621001
Contributions from Public Trust Funds 67369282 55664850
Operating Earnings by Fees Rents and Sales
for Services
General Government 56402157 42928012
Protective Services 337173829 298979980
Health Services 49458397 48265728
Development Natural Resources Services 3 012 683 72 3164 254 69
Highway Services 385008019 124557817
Hospital Services 233749900 220297407
Educational Services 24 276 82509 21 312 388 95
Corrections Services 141012368 144334296
Recreational Services 20101367 18995588
Total Operating Earnings 3951856918 3346023192
Total Revenue Receipts627 685188 20 589 805 58627DETAIL OF STATE REVENUE RECEIPTS BY CLASS
YEAR ENDED JUNE 30 1962

1 067 628 21
122 856 63
9 013 45
3378
TAXES
General Property 1961 Levy
On County Digests
Net to State 97683953
Refunds 68716
Fees retained at source
Assessing 4089012
Collecting 4993712
Interest 64860
On Public Utilities Digests
On Intangible Digests
Federal Housing Agencies
Contributions
General Property Prior
Years Levies
On County Digests
Net to State 4472232
Refunds 116513
Fees retained at source
Assessing 846
Collecting 747856
Interest 95195
On Intangible Digests
Intangible TaxRecording
Property Public Service Corp
Levy for operating cost of
the Public Service Com
Estate Tax
Refunds
Income
Corporations
Returns Addtl Tax Int
and Pen 2537547112
Refunds 495 378 29 2488009283
Individuals
Returns Addtl Tax Int
and Pen 1149547584
Estimates on 1962 Taxes 12 208 043 74
Withholding Tax 27 921 676 78
Refunds7 947421 39
1 199 532 07
51 979 24
1829
51 997 53
11121 26
280 001 00
1 653 602 16
18 403 69 1 635 198 47
43 677 774 97 68 557 867 80DETAIL OF STATE REVENUE RECEIPTS BY CLASS
YEAR ENDED JUNE 30 1962
TAXESContinued
Sales Motor Fuels
Net to State
Allowance retained by
taxpayer
Refunds to Farmers
Act 1946
Refunds to Retailers
Act 1947
Refunds to Water and Air
Craft Act 1950
Refunds to Motor Carriers
Refunds to Others
Sales Alcoholic Beverages
Stamps 396069359
Refunds 793382
Warehouse charges 765602160
Refunds 1752336
Sales Beer
Sales Wine
Refunds
Collecting Fees retained at
source
Sales Cigar and Cigarette
Net to State
Refunds
Collecting Fees retained at
source
Sales 3 Sale and Use
Refunds
Interest Penalties
Collecting Fees retained at
source
Sales Insurance Premiums
Sales Kerosene
Net to State
Allowance retained by
taxpayer
92 883 818 72
786 832 25
1 792 368 08
738 218 90
349 640 28
360 198 70
7 064 93 90 423 160 08
3 952 759 77
7 638 498 24 11 591 258 01
5 1 334 398 57
35 501 35
9 823 31715
39 863 62 1 338 760 84
I 21 295 561 75
568 88
523 474 61 21 818 467 48
6 156 778 072 76
65 424 22
616 492 61
4 670 879 45 162 000 020 60
379 612 01
3 94714
11 502 724 93
383 55915

10
DETAIL OF STATE REVENUE RECEIPTS BY CLASS
YEAR ENDED JUNE 30 1962
TAXESContinued
Business License Alcoholic
Beverages
Distillers n
Retailers 11000000
Wholesalers M1D0Q
Business License Beer
Retailers 11848750
Wholesalers a750000
Business License Wine
Retailers U70000
Wholesalers 1200000
Business License Commercial
Fishing Canning 1716437
Fish Dealers 722500
Business License Spear
Fishing
Business License Fur
Trappers
Business License Quail
Breeders
Business License Insurance
Agents Adjusters
Business License Rolling
Stores
Business License Other
Occupations through County
Tax Officers and State
Deputies
Net to State i790850
Fees Retained at Source
Collecting I55905
Business License Chauffeurs
Business License Cigar and
Cigarette Vending Machine
Dealers
Business License Cigar and
Cigarette Dealers
Business License Cigar and
Cigarette Mf gr
Representatives
Business License Industrial
Loan Co
Private Employment Agencies
157 51500
155 987 50
23 700 00
24 389 37
4275
1 920 00
3125 00
390187 00
7 725 00
19 467 55
208 138 00
18 390 00
11 750 00
1 920 00
899 538 96
8 400 0011
DETAIL OF STATE REVENUE RECEIPTS BY CLASS
YEAR ENDED JUNE 30 1962
TAXESContinued
NonBusiness License Motor
Vehicle Registration 1783288840
Other RevenueTag Dept 149 923 24
Fees Retained by County
Tax Collectors 557 90725 18 540 718 89
NonBusiness License Motor
Boat Registration 45 53600
NonBusiness License
Auto Drivers 162116925
NonBusiness License
Hunting Fishing
Net to State 107938505
Collecting Fees retained at
source 18044350 125982855
Corporation Franchise
Domestic Net to State 1 532 961 94
Refunds 86161 153210033
Foreign Net to State 58206391
Refunds 3700 58202691 211412724
Unemployment Compensation
Penalties Interest 5662844
FINES FORFEITS
Cigar and Cigarette 476136
Liquor Wine Beer 4274296
Feed Penalties 492320
Workmens Compensation 29703 5272455
Total Taxes Fines Forfeits 406 2399154212
DETAIL OF STATE REVENUE RECEIPTS BY CLASS
YEAR ENDED JUNE 30 1962
GRANTS FROM U S GOVERNMENT
Defense Department of 544 769 77
Commerce Dept of 9656300
Education Department for Special Funds 267 771 97
Education Department for Natl Defense Education 1 558 489 74
Education Department for Veterans Training Program 27 390 68
Education Department for Lunch Program 4137 116 05
Education Department for Vocational Education 1 542 044 37
Education Department for Vocational Rehabilitation 4147 881 30
Forestry Commission for Fire Protection 873 421 42
Game and Fish Commission 425 210 38
Highway Department for Regular Allotment 10078 431 69
Highway Department for Secondary Roads 8 092 266 53
Highway Department for Planning Survey 933 734 68
Highway Department for Urban Highways 319212321
Highway Department for Interstate Highways 3599831072
Highway DepartmentOther 2 292 061 07
Labor Dept for Employment Security Admin 5 254 060 41
Public Health Dept for Childrens Bureau 157604833
Public Health Dept for Public Health Services 134713180
Public Health Dept for Hospital Building Program 5 315 903 87
Public Health Dept for Alcoholic Rehab Service 890000
Public Health Dept for Battey State Hospital io05 60
Public Welfare Dept Public Assistance Child Welfare 7515s 883 99
Veterans Service Board 106 748 45
VeteransService Dept of 29 78807
University System
Albany State College Albany 76 54915
Fort Valley State College Fort Valley 67 509 26
Georgia Southwestern College Americus 353 42
University of Georgia Athens 342114944
Medical College of Georgia Augusta 797 037 48
Womans College of Georgia Milledgeville 86 380 46
Georgia Southern College Statesboro 394000
Total Grants from U S Government16745826947
GRANTS FROM COUNTIES AND CITIES
Commerce Dept of 5134467
Forestry Commission 940 61191
Highway Department 74436018
Public Welfare Department
Participation Public Assistance 3 427 984 94
University System
Albany State College Albany 4309571
Fort Valley State College Fort Valley 6788838
Armstrong College Savannah 7500000
Institute of Technology Atlanta 5000000
Ga State College Atlanta 2500000
Womens College of Georgia Milledgeville 45 50106
Georgia Southern College Statesboro 6430849
Total Grants from Counties and Cities 55350953413
DETAIL OF STATE REVENUE RECEIPTS BY CLASS
YEAR ENDED JUNE 30 1962
DONATIONS FOR OPERATIONS
Defense Dept of 12203755
Education Dept of 1642252
Public Health Milledgeville State Hospital 47339518
Public Health Battey State Hospital 29 70445
Public Health Dept Gracewood State Sch and Hospital 3346659
Warm Springs Memorial Commission 2 50000
University System
Albany State College Albany 10000
Augusta College Augusta 300 00
Columbus College Columbus 383286
University of Georgia Athens 3 322 874 49
Georgia Institute of Technology Atlanta 952 751 53
Georgia State College Atlanta 7581334
Medical College of Georgia Augusta 39895901
West Georgia College Carrollton 7292 54
North Ga College Dahlonega 562215
Total Donations for Operations 5 445 072 21
RENTS ON INVESTMENT PROPERTIES
Henry Grady Hotel Land in Atlanta 3570826
Western and Atlantic Railroad 54000000
Chattanooga Hotels 1849884
University System 12832171
Total Rents 722 528 81
INTEREST EARNED
Department of Defense 1 268 77
State Treasury 32843893
Department of Parks 6 552 44
Dividends on Railroad and Telegraph Stocks 2 36778
Forest Research Council 19 50
Georgia Forestry Commission 3 803 91
Medical Education Board 2 44618
Highway Department 1 089 60000
Ports Committee 34835 54
Department of Labor 18911
Department of Public Health 12618750
Dept of Public Welfare 9 63014
University System All Units 48670515
Total Interest Earned 2 092044 95
CONTRIBUTIONS FROM PUBLIC TRUST FUNDS
Employees Retirement System 93 67344
Labor Dept Emp Security Agency 461 07896
University System Endowments 118 94042
Total Contributions 67369282r
14
DETAIL OF STATE REVENUE RECEIPTS BY CLASS
YEAR ENDED JUNE 30 1962
EARNINGS GENERAL GOVERNMENT SERVICES
Audits Dept of
Capitol Square Improvement Committee
Commerce Dept of
Comptroller General
Employees Retirement System
Governors Office
Historical Commission
Judiciary
Supreme and Appeal Court Fees
Library State Sales Acts Court Reports
Labor Dept for Employment Security Agency
Personnel Board
Ports Committee Georgia
Real Estate Investment Board
Revenue Department
Teacher Retirement System
Secretary of State
State Treasury
Public Welfare Dept of
Total Earnings General Government Services
EARNINGS PROTECTION SERVICES
Building Safety Inspection Fees
Fertilizer Inspection Fees
Feed Inspection Fees
Insurance Regulatory Fees
Industrial Loan Co Investigating Fees
Notary Public Fees
Assess on Insurers for Workmens Compensation Board
Corporation Registration Fees
B L Association Filing Examining Fees
Charter Issuing Fees
Securities Issuers Dealers AgentsFees
Landscape Architects Examining Fees
Architects Examining Fees
Engineers Examining Fees
Public Accountants Examining Fees
Veterinarians Examining Fees
Real Estate Agents Examining Fees
Motor Carriers Fees
Bank Examining Fees
Credit Union Examining Fees
Banking Department of
Defense Dept of
Public Safety Department of
Warm Air Heating Contractors Fees
Trade Mark Reg Fees
Warehouse Licenses and Inspection
Used Car Dealers Examining Fees
Oversized Overweight and Overlength Vehicle Permits
Total Earnings Protection Services
12 500 00
21 060 00
10 163 64
5 412 25
74 163 43
35 50
14 106 80
32 024 17
5 483 73
3 651 63
192 37
135 003 00
8 740 00
185 482 08
47 63
45 440 19
10 065 15
450 00
564021 57
44026 75
458 680 33
509 468 84
311 572 76
8 955 38
23 434 50
411 239 90
29 114 820 61
1 00
78 223 778 414 920 185 460 076 442 532 183 141 178 940 796 030 684 930 200 309 64
113 80
4 00
6 00
30 00
25 no
2 no
86 50
260 00
314 55
11 31
75
00
81 00
14 00
1 25
2 00
10 00
528 4

3371 738 9Q

15
DETAIL OF STATE REVENUE RECEIPTS BY CLASS
YEAR ENDED JUNE 30 1962
EARNINGS HEALTH SERVICES
Alcoholic Rehabilitation Service 2745102
Drug Inspection 11000
Dairy Inspection Fees 5 58400
Mattress Inspection Fees 33 78500
Vital Statistics Fees 40 85807
Barbers and Beauticians Examining Fees 114 72810
Podiatrists Examining Fees 76000
Chiropractors Examining Fees 2 891 54
Practical Nurses Examining Fees 22 482 00
Dentists Examining Fees 14 53410
Funeral Service Examining Fees 17941 00
Medicine Examining Fees 31 64207
Nurses Examining Fees 65168 65
Optometrists and Opticians Examining Fees 7478 88
Osteopaths Examining Fees 597 00
Pharmacists Examining Fees 19 64115
Physical Therapy Examining Fees 30 00
Public Health Department of 7022039
Psychologists Examining Fees 57200
Pest Control Examining Fees 17 32300
Sanitation Examining Fees 786 00
Total Earnings Health Services 494 58397
EARNINGS DEVELOPMENT NATURAL RESOURCES SERVICES
Agricultural Department 10524636
Agricultural DepartmentFarmers Mkt Auth 347 700 74
Farmers Market Rents 150 064 55
Forestry Examining Fees 2 275 00
Insecticides Fees 34 563 50
Egg Inspection Fees 42 557 61
Milk Producers Regulatory Fees 123 451 44
Milk Distributors Regulatory Fees 12925613
Milk ProducersDistributors Regulatory Fees 43 34707
Game and Fish Commission 40 001 56
Department of Mines Geology 4601003
Forestry Commission 502 409 38
University of Georgia Athens 1 445 800 35
Total Earnings Development Services 301268372
EARNINGS HIGHWAY SERVICES
Highway Department
Sales Rents and Misc Participation 385008019
EARNINGS HOSPITAL SERVICES
Public Health Battey State Hospital 17037043
Public Health Milledgeville State Hospital 593 938 31
Public Health Deptv Gracewood State Sch and Hospital 14861611
Public Welfare Department Factory for the Blind 1 424 57415
Total Earnings Hospital Services 23374990016
DETAIL OF STATE REVENUE RECEIPTS BY CLASS
YEAR ENDED JUNE 30 1962
EARNINGS CORRECTIONS SERVICES
Tattnall Prison
Farm and Other
Industrial
Road Construction
Training School for Boys Milledgeville
Training School for Boys Augusta
Training School for Girls White
Total Earnings Corrections Services
242 929 71
303 908 89
823 070 30
364 93
39 618 85
23100
1 410 123 68
EARNINGS EDUCATIONAL SERVICES
Librarians Examining Fees
Education Department
North Ga Voc School
South Ga Voc SchooL
School for the Deaf
Academy for the Blind
Education Department
Education Department
Education Department
Education Department
University System
Regents
Albany State College Albany
Fort Valley State College Fort Valley
Savannah State College Savannah
Georgia Southwestern College Americus
Augusta College Augusta
Middle Georgia College Cochran
Columbus College Columbus
South Georgia College Douglas
Armstrong College Savannah
Abraham Baldwin Agri College Tifton
University of Georgia Athens
Georgia Institute of Technology Atlanta
Georgia State College Atlanta
Medical College of Georgia Augusta
West Georgia College Carrollton
North Georgia College Dahlonega
Womans College of Georgia Milledgeville
Georgia Southern College Statesboro
Valdosta State College Valdosta
3200
653 292 33
115 996 55
119 558 13
31 243 96
21 361 23
454
558
414
266
187
337
122
312
123
381
6 154
8 563
774
1 260
567
681
722
1003
450
400
470 22
90011
412 88
449 56
Oil 88
451 03
695 90
117 80
045 74
728 68
410 83
184 50
72214
329 10
095 46
187 10
375 05
370 03
378 88
Total Earnings Educational Services 2427682509
EARNINGS RECREATIONAL SERVICES
Warm Springs Memorial Commission
State Parks
80 420 55
120 59312
Total Earnings Recreational Services 201013 67
Total Revenue Receipts627685 1882017
DISTRIBUTION OF STATE REVENUE RECEIPTS18
SUMMARY OF STATE REVENUE DISTRIBUTION
DISTRIBUTION FOR OPERATIONS 1962 1961
Agriculture Dept of 612169327 468612009
Alcoholism Commission 00 3837422
Art Commission 2500 00
Audits Dept of 27000000 22000000
Banking Dept of 30398530 26983579
Budget Bureau 3493381
Capitol Square Improvement Committee 2 472 412 87 2139172 37
Commerce Dept of 203532043 77778703
Comptroller General 78016341 58537717
Confederate Pensions 00 24014728
Corrections Dept of 457121244 461770612
Defense Dept of 131855637 95773788
Education Dept of 18650224703 17545885195
Div of Vocational Rehab 616342736 482469497
School for the Deaf 67131795 61821820
Academy for the Blind 41417218 35790410
North Ga Voc School 81795069 85879895
South Ga Voc School 88537969 71753593
Employees Retirement System 166 997 94 153030 69
Forestry Commission 481320689 426773264
Forest Research Council 225 228 41 167 317 60
Game and Fish Commission 2 224 813 82 2 163 965 47
General Assembly 192015563 175800000
Geology Mines Dept of 30378227 29079223
Governors Office 307 280 49 206 98414
Highway Dept 14176290965 13496305131
Historical Commission 278 916 00 127 873 50
Housing Authority Board 00 1075000
Jekyll Island Committee 1 200 000 00 111800000
Judicial System
Supreme Court 32458000 32500000
Court of Appeals 44926000 28500000
Superior Courts 1 326 08000 1 010 00000
Judicial Council 250000 930635
Library 7871197 9139919
Labor Dept of
Employment Security Agency 5 765 434 67 4 809 765 64
Administrative Office 175 98611 151 255 80
Law Dept of 43649852 43132223
Medical Education Board 15244618 15326996
Milk Commission 241 960 09 183000 00
Municipal Taxation Com 222595
Pardons and Paroles Board of 42606397 30825414
Parks Dept of 148223060 118338261
Personnel Board 50730906 22152209
Ports Committee 73633028 438118072
Pharmacy Board of 4798924 4510455
Probation State Board of 45380038 45259141
Public Health Dept of 2121583275 2080020060
Public Health Battey State Hospital 416061136 378847336
Public Health Milledgeville State Hosp 1536232188 1457974721
Public Health Gracewood State Sch and Hosp 314736943 30715029719
SUMMARY OF STATE REVENUE DISTRIBUTION
DISTRIBUTION FOR OPERATIONS Continued 1962 1961
Public Health Alcohol Rehab Service 32562626 34641755
Public Safety Dept of 532170772 479343300
Public Service Commission 420 775 48 388 83619
Public Welfare Dept of 9950593808 8671455130
State Institutions 370648484 274068734
Purchases Supervisor of 24329381 22444610
Recreation Commission 00 43143
Real Estate Inv Board 874000 2198825
Revenue
State Department 822529846 666391447
Fees Retained by Outside Agents 6 683 339 38 6 259 365 43
Secretary of State 187256375 94691078
Secretary of StateBldgs and Grds Fund 37179448 32787500
Treasury State
Administration 10392793 7858635
Grants to Counties 931701303 931701303
Stone Mt Memorial Com 30000000 87500470
Teacher Retirement System 12 397 764 65 9 988 62909
Ty Cobb Baseball Mem Com 5000000
University System 69 544170 31 61 65719918
VeteransService Board 6394622 3828616
Veterans Service Office 94045667 73894027
Warm Springs Memorial Commission 16045585 16201436
Water Law Revision Com 673300
Waterways Commission 500 00
Workmens Compensation Board of 37577006 34372944
Total Distribution for Operations641 517 352 86 591 311 001 56
DISTRIBUTION OF UNFUNDED COLLECTIONS
Comptroller General 16635558 15630171
Forestry Commission 83063 00
Game and Fish Commission 5064772 5976390
Highway Dept 5522000 100
Supreme Court 2355 8070
Court of Appeals 17175 56280
Library 11481 236
Labor Dept of Admin and Insp 40000 360000
Labor Dept ofE S A 276764 119493
Public Service Commission 3700 3500
Public Health Dept of 2082140 1858210
Public Safety Dept of 4474025 00
Revenue Dept of 12054132 2468823
Secretary of State 1138877 2442449
University System 57 558 40 71 41311
Total Distribution Unfunded
Collections 15145286 18208621
Distribution Totals641 668 805 72 591 493 087 7720
SUMMARY OF STATE REVENUE DISTRIBUTION
1962 1961
BALANCE
To State General Fund Cash Balance 13 983 617 52 1 687 50150
Totals 62768518820 5898055862721
STATE TREASURY
TREASURY FUNDING AND CUSTODY ACCOUNTS
YEAR ENDED JUNE 30 196222
STATE TREASURY
TREASURY FUNDING AND CUSTODY ACCOUNTS
RECEIPTS AND PAYMENTS
YEAR ENDED JUNE 30 1962
RECEIPTS
GENERAL FUND Revenue Funding Accounts
Transfers from Revenue Collecting Units
Net 40600481303
Allotments to Spending Units 419 988 430 55
Surplus Increase or Decrease in year 13 983 617 52
PRIVATE TRUST FUNDS Treas Handled as
Custodian
From Genl Fund to Set Up Allotments 41998843055
Federal Grants for
Education Dept Vocational Funds 1 542 044 37
Education Dept Voc Rehab Funds 340179946
Education Dept Natl Def Ed Funds 155848974
Labor DeptEmp Security Agency 501473841
National Flood Control Fund 44 534 61
National Forest Reserve Fund 197 616 67
Civil Defense Funds 42950237 12 188 72563
Payroll Withholdings
Federal Income Tax 598 379 96
State Income Tax 53 842 56
OASI under Social Security Law 46 401 45
Superior Court Judges Ret Fund 37 539 69
SolicitorsGeneral Ret Fund 1693123
Bureau of Safety Responsibility Fund 103 194 29
Land Title Guaranty Fund 104 75
433 033 550 11
CASH BALANCE JULY 1 1961
Private Trust Funds
Undrawn Budget Allotments 16 577 62343
Federal Funds for
Educ DeptVocational Funds 22093935
Educ Dept Voc Rehab Funds 1933319
Educ DeptNatl Defense Ed Funds 135641816
Civil Defense Funds 8 000 00
Federal Income Tax 62 656 83
State Income Tax 11 585 66
OASI under Social Security Law 10 49001
Superior Court JudgesRet Fund 20177161
SolicitorsGenl Ret Fund 11266477
Bureau of Safety Responsibility 103125 88
Land Title Guaranty Fund9 832 35 1869444124
General Fund
Available for Allotment 49 082 128 69
Income Equalization Fund 2164125413 7072338282
8941782406
508 467 756 6523
STATE TREASURY
TREASURY FUNDING AND CUSTODY ACCOUNTS
RECEIPTS AND PAYMENTS
YEAR ENDED JUNE 30 1962
PAYMENTS
PRIVATE TRUST FUNDS
Budget Allotments to Spending Units 42601696725
Federal Grants to
Education Dept Vocational Funds 1 580 548 75
Education Dept Voc Rehab Funds 281155930
Education Dept Natl Defense Ed Fds 201717624
Labor Dept Emp Security Agency 4 992 738 41
Counties in Natl Flood Control Area 4453461
Counties in Natl Forest Res Area 19761667
Dept of Defense
Civil Defense Funds 37682611 1202100009
U S Govt Int Revenue Dept
Federal Income Tax 585 24613
State Dept of Revenue
State Income Tax 4841677
Employees Retirement System
OASI under Social Security Law 45 45111
Superior Ct Judges Retirement Fund
Withdrawals 3581789
Solicitors Genl Retirement Fund
Withdrawals 18 67548
Bureau of Safety Responsibility 95 39909
438 866 973 81
CASH BALANCE JUNE 30 1962
Private Trust Funds
Undrawn Budget Allotments 1054908673
Federal Funds for
Educ DeptVocational Funds 18243497
Educ DeptVoc Rehab Funds 60957335
Educ DeptNatl Def Ed Funds 89773166
Labor DeptEmp Security Agency 2200000
Civil Defense Funds 60 676 26
Federal Income Tax 7579066
State Income Tax 1701145
OASI under Social Security Law 1144035
Superior Ct JudgesRet Fund 20349341
SolicitorsGenl Ret Fund 11092052
Bureau of Safety Responsibility 110 921 08
Land Title Guaranty Fund 9 93710 12 861 017 54
General Fund
Available for Allotment 3509851117
Income Equalization 2164125413 5673976530
69 600 782 84
508 467 756 6524
STATE TREASURY
TREASURY FUNDING AND CUSTODY ACCOUNTS
BALANCE SHEET
June 30 1962
ASSETS
CASH BALANCE IN STATE TREASURY
Private Trust Funds
Undrawn Budget Allotments 10 549 086 73
Federal Funds for
Educ DeptVocational Funds 18243497
Educ DeptVoc Rehab Funds 60957335
Educ DeptNatl Defense Ed Funds 89773166
Labor Dept Emp Security Agency 2200000
Civil Defense Funds 60 676 26
Federal Income Tax 7579066
State Income Tax 1701145
OASI under Social Security Law 1144035
Superior Court Judges Ret Fund 203 493 41
SolicitorsGeneral Ret Fund 11092052
Bureau of Safety Responsibility 110 92108
Land Title Guaranty Fund 9 93710 12 861 017 54
General Fund
Available for Allotment 3509851117
Income Equalization Fund 2164125413 5673976530
Total Assets 6960078284
RESERVES AND SURPLUS
RESERVES
For Private Trust Funds
Undrawn Budget Allotments 1054908673
Federal Funds for
Educ DeptVocational Funds 18243497
Educ DeptVocational Rehab Funds 60957335
Educ DeptNatl Defense Ed Funds 89773166
Labor DeptEmp Security Agency 2200000
Civil Defense Funds 6067626
Federal Income Tax 7579066
State Income Tax 1701145
OASI under Social Security Law 1144035
Superior Court Judges Ret Fund 203 493 41
SolicitorsGeneral Ret Fund 11092052
Bureau of Safety Responsibility 11092108
Land Title Guaranty Fund 993710
For Income Equalization Fund
Total Reserves
SURPLUS Available for Allotment
Balance July 1 1961 4908212869
Less Decrease in Year 1398361752
Balance June 30 1962
Total Reserves and Surplus
1286101754
21 641 254 13
34 502 271 67
35 098 51117
69 600 782 8425
STATE TREASURY
TREASURY FUNDING AND CUSTODY ACCOUNTS
SUMMARY
INTRODUCTION
GENERAL FUND
This report covers all State Revenue collections paid into the State
Treasury General Fund Revenue refunds paid out of the Treasury and trans
fers to the various State Agencies for operating costs
TRUST FUNDS
Payroll withholdings are private trust funds The other accounts reported
under this heading are Stateowned but are treated as private trust funds
here because spending and accounting control vests in other units the State
Treasury acting as banker or custodian
OTHER FUNDS HANDLED BY THE TREASURY reported in sepa
rate audits are
Sinking Fund
Treasury Administration Account
General Assembly Account
Art Commission
Municipal Taxation Committee
Properties Commission
Supreme Court of Georgia
Court of Appeals of Georgia
Superior Courts of Georgia
The Superior Court Judges Retirement Fund the Solicitors General
Retirement Fund and the Land Title Guaranty Fund for which the State
Treasury acts as custodian are reported as Public Trust Funds in the audit of
the accounts of the Superior Courts of Georgia
CURRENT FUNDED REVENUE
Revenue receipts paid into the State Treasury by the various revenue
collecting units of the State in the fiscal year ended June 30 1962 amounted
to 40000481303
These receipts are compared with those of the two previous fiscal periods
as follows
YEAR ENDED JUNE 30
1962
1961
1960
Revenue Receipts406 004 813 03 395 258 037 38 370187 070 0326
STATE TREASURY
TREASURY FUNDING AND CUSTODY ACCOUNTS
ALLOTMENTS TO SPENDING UNITS
The 40600481303 revenue receipts together with the balance of
4908212869 in the General Fund at the beginning of the fiscal year made a
total of 45508694172 available for distribution not considering the
2164125413 cash that must be reserved to meet July costs
From these available funds 41998843055 was allotted to the several
departments of the State through budget approvals for operating costs in the
year
At June 30 1962 the remaining cash balance is divided as follows
2164125413 is reserved for operating the first month of the new fiscal year
tinder provisions of State law and the balance of 3509851117 will he
available for allotment for additional expenditure as appropriated in the next
fiscal period
Georgia Laws 1961 pages 382383 provide for the handling of the Income
Equalization Account as follows
Section 48 The State Treasurer and other fiscal officers are au
thorized and directed to set up as an appropriation in this account
an amount equal to the amount or amounts that is determined by the
State Auditor to be a surplus in available funds after the prorating of
monthly income has been made to the monthly allotments authorized
under this Act In the event the income for the month is insufficient
to make a 100 prorating to meet the allotments authorized under
this Act the State Auditor is authorized to utilize the necessary
amount from this fund to cover the deficiency In the event there
is at any time a surplus in this account the amount of same shall be
available and is appropriated for allotment for highway construction
or for other purposes in accordance with the provisions of Section 8
of the Budget Act of 1931 Ga L 1931 Ex Sess pp 91 98
This 2164125413 Equalization Fund is not available for appropriation
The full amount is completely depleted in the first months following t he open
ing of each fiscal year on July 1st The fund is not completely recouped until
June 30th the close of fiscal year The present Constitutional provision
allowing 400000000 temporary borrowing to meet temporary deficiencies
in income is not sufficient to meet the thirtyfive million dollar fluctuation in
income during the various months in the fiscal year
The Constitutional limit on temporary borrowing of 400000000 al
lowed sufficient money to be available each year when the State Budget was
around twentyfive million dollars a year Now with the States Budget27
STATE TREASURY
TREASURY FUNDING AND CUSTODY ACCOUNTS
raised to more than four hundred million dollars each year it will be absolutely
essential that the cash balances be maintained or the Constitution of Georgia
be amended to permit annual borrowing of thirty million dollars within a
fiscal period
The failure to maintain this fund will cause the State to revert to the
financial position of not being able to meet its monthly obligations including
teachers salaries promptly as due This condition existed in some years prior
to the establishment of the fund in 1942
The 41998843055 allotted to the various spending units in the year
ended June 30 1962 compares with 39094553888 allotments for the pre
vious fiscal year ended June 30 1961 and 34948360191 allotted two years
ago
REVENUE COLLECTIONS
Collections by the Treasury as a revenuecollecting agency in the year
ended June 30 1962 amounted to 91658012 and consisted of 54000000
W A Railroad rentals 3570826 Henry irady Hotel Mansion Site
ground rents 9658 from sale of waste paper 236778 dividends on invest
ments 32813893 interest earned on funds on time deposit 948550 bond
custody fees and 48307 from telephone pay station rents and other sources
TRUST FUNDS
Private Trust Funds held June 30 L962 were 168973998 Federal
Grants to the Department of Education 2200000 Federal Grants to Labor
Department Employment Security Agency 6067626 Federal Civil Defense
Funds 7579066 U S Income Tax Withholdings 1701145 State Income
Tax Withholdings 1144035 OAS1 under Social Security Law Withhold
ings 20349341 Superior Court Judges Retirement Fund 11092052
Solicitors General Retirement Fund 11092108 Bureau of Safety Respon
sibility Fund 993710 Land Title Registration Fund and 1054908673 for
undrawn budget allotments making a total of 1286101754
GENERAL
Honorable George B Hamilton served as State Treasurer through
November 15 1961 when he was succeeded in office as State Treasurer by
the Honorable Jack B Ray28
STATE TREASURY
TREASURY FUNDING AND CUSTODY ACCOUNTS
Books and records of the Treasury Department were found in good con
dition all receipts disclosed by examination were properly accounted for and
expenditures were within the provisions of State law
Appreciation is expressed to the State Treasurer the Assistant State
Treasurer and the staff of the Treasury Department for the cooperation and
assistance given the State Auditors office during this examination and
throughout the year29
STATE TREASURY
TREASURY FUNDING AND CUSTODY ACCOUNTS
ANALYSIS OF REVENUE COLLECTION TRANSFERS
YEAR ENDED JUNE 30 1962
COLLECTING UNIT
Agriculture Dept of
Banking Department of
Comptroller General
Defense Department of
Forest Research Council
Forestry Commission
Game and Fish Commission
Geology Mines and Mining Dept of
Governor
Highway Department State
JudicialSupreme Court
JudicialCourt of Appeals
JudicialLibrary
8 709 50
23 166 47
5 598 54
Labor Department of
Administration
Employment Security Agency
8000 00
59 396 08
of Dept of Agr
Milk CommissionDiv
Parks Department of
Properties Commission
Public Health Department of
Public Safety Department of
Public Service Commission
Public Welfare Department of
Revenue Department of 395325 yj2 62
Tax Refunds ll 730 504 30
Secretary of State
State Treasury
W A Railroad Rentals
Henry Grady Hotel Ground Rents
RentsTelephone Pay Stations
Use of Public LandsU S Govt
Sale of Waste Paper
Bond Custody Fees
Dividends on Stocks
Interest of Deposits
540 000 00
35 708 26
447 07
3600
9658
9 485 50
2 367 78
328 438 93
Workmens Compensation Board of
From
Collecting
Units
1 216 89913
325 324 86
13 328 744 61
1 268 77
1950
4 314 25
1 096 751 45
5000
3350
1 562 689 42
37 474 51
67 396 08
296 054 64
6 552 44
18 498 84
230 252 31
1 866 363 00
260 495 00
9 630 14
383 594 668 32
753 512 24
Total Revenue Receipts to State Treas
916 58012
411 23990
406 004 813 0330
STATE TREASURY
TREASURY FUNDING AND CUSTODY ACCOUNTS
ANALYSIS OF APPROPRIATION ALLOTMENTS
YEAR ENDED JUNE 30 1962
Budget
Balancing
SPENDING UNIT Appropriations Adjustments
Agriculture Dept of
Operations 260000000 606800 S
Farmers Mkt Develop 15000000 18500000
Cost of Acq Farm Mkt 650000 00
Spec Livestock and Poultry
Purposes 64300000
Hog Cholera Con and Erad 300 000 00
Meat and Poultry Inspec 300 00000
Poultry Lab Acq Dev and
Eq 15000000
Seed Development 15000000 4500000
Entomology Division 600 000 00
Art Commission 10000 7500
Audits Department of 25000000
Banking Department of 30500000
Capitol Sq Imp Committee
Operations 15000000 33500000
Capital Outlay 1 977 752 87
Cobb Ty Memorial Com 5000000
Commerce Dept of
Operations 72500000 19950000
Outlay Auth Rents 96000000
Comptroller General 75000000 3243591
Conservation
Forestry Commission 222500000 30000000
Forest Research Council 280 000 00
Game and Fish Com 1 595 000 00
Geology Dept of 256 000 00
Geology Dept of Oil and
Gas Division 162341
Parks DsiDt of
Operations 70000000 31417800
Outlay Auth Rents 35000000
Jekyll Island Com
Operations 75000000
Capital Outlay 450 000 00
Corrections Board of
OperationsBd Office 15000000 2000000
OperationsPrisons 235000000 28156954
Outlay Auth Rents 40000000
Defense Dept of 54500000 13665600
Total
Allotments
2 606 068 00
335 00000
650 000 00
643 030 00
300 000 00
3000 00 00
150 00000
195 000 00
600 000 00
2500
250 000 00
305 000 00
485 000 00
1 977 752 87
50 000 00
924 500 00
960 000 00
782 435 91
2 525 000 00
280 000 00
1 595 000 00
256 000 00
1 623 41
1014 17800
350 000 00
750 000 00
450 000 00
170 000 00
2 631 569 54
400 000 00
681 656 0031
STATE TREASURY
TREASURY FUNDING AND CUSTODY ACCOUNTS
ANALYSIS OF APPROPRIATION ALLOTMENTS
YEAR ENDED JUNE 30 1962
Budget
Balancing
SPENDING UNIT Appropriations Adjustments
Education
State Bd of Education
Operations164 000 000 00 l 000000 00
Capital Outlay 2000000000 4500000
Medical Education Bd 150 00000
TeachersRet System 1126800000 113041384
University System
Operations 2988500000 69075000
E TalmadgeMem Hosp 350000000
Executive Department
Operations 20000000 2000000
Mansion Allowance 17 500 00
Contingent Fund 2250000 3500000
Budget Bureau 10000000 6500000
Highways
State Hwy Dept of Ga
Matching Fed Aid 2627073162
Genl Fd Operations 5043439080 300000
Grants to Counties
For Roads 1945 Act 481701303
For Roads1951 Act 4 500 000 00
Historical Commission 12500000 14000000
Judicial
Supreme Court 325 000 00
Court of Appeals 35000000 10000000
Superior Courts 87500000 45200000
LibraryCourt Reports 3500000
Judicial Council 250000
Labor Dept of
Operations 17500000
Emp Security Agency 85 000 00
Law Dept of 45000000 1169742
Legislative Dept
General Assembly 124800000 67500000
Bldgs and Eq Repairs 10000
Library State
General Operations 44 000 00
Literature Commission 1500000 224711
Milk Com Div of Dep of Ag 272 400 00
Municipal Taxation Com 222595
Pardons and Paroles Bd of 320 000 00 106 454 27
Total
Allotments
163 000 000 00
20 045 000 00
150 000 00
12 398 413 84
30 575 750 00
3 500 000 00
220 000 00
17 500 00
57 500 00
35 000 00
26 270 731 62
50 437 390 80
4 817 013 03
4 500 000 00
265 000 00
325 000 00
450 000 00
1 327 000 00
35 000 00
2 500 00
175 000 00
85 000 00
438 302 58
1 923 000 00
10000
44 000 00
12 752 89
27240000
2 225 95
426 454 2732
STATE TREASURY
TREASURY FUNDING AND CUSTODY ACCOUNTS
ANALYSIS OF APPROPRIATION ALLOTMENTS
YEAR ENDED JUNE 30 1962
Budget
Balancing
SPENDING UNIT Appropriations Adjustments
Pharmacy Board of 4800000
Ports Committee
Lands Bldgs Equip 90616882
Probation Board Of 430 000 00 23 888 64
Public Health Dept of
Operations 641500000 10000000
Hospitals Program 250000000
Cost of Acquir E Talmadge
Mem Hosp 84000000
OperationsTB San 4 000 00000
Benefits 100000000
OperAlcoholic Rehab Div 275 000 00 16 000 00
Oper Milledgeville State
Hospital 1375000000 53545614
Oper Gracewood State
School and Hospital 268500000 30000000
Oper Mental Hlth Prog 700 000 00
OutlayMville State Hosp
Gracewood and Rapid Tr
Center 131000000
Public Safety Dept of 522500000 11700000
Public Service Com 400 000 00 20 682 61
Public Welfare Dept of
OperationsState Dept 70000000 4469283
OperationsOo Depts 203500000 16069
Benents 1930000000 1 031 730 62
OperationsState Insts 1 750 000 00
Bldgs Equip Insts 500 000 00
Revenue Dept of 6 670 000 00 1 576 980 57
Secretary of State
Examining Boards 360 000 00
Archives History and
Museum 16000000
Housing and Safekeeping
Records 7000000
Other Operations 37750000 6510000
Outlay Auth Rents 45000000 36500000
Public Bldgs Grounds 255 000 00 7 756 00
Pub Bldgs and GrdsRprs 10000000
Stone Mtn Mem Com 30000000
Supervisor of Purchases 24000000 257232
Total
Allotments
48 000 00
906 168 82
453 888 64
6 515 000 00
2 500 000 00
840 000 00
4 000 000 00
1 000 000 00
291 000 00
14 285 45614
2 985 000 00
700 000 00
1 310 000 00
5 342 000 00
420 682 61
655 307 17
2 034 839 31
18 268 269 38
1 750 000 00
500 000 00
8 246 980 57
360 000 00
160 000 00
70 000 00
442 600 00
815 000 00
262 756 00
100000 00
300 000 00
242 572 32STATE TREASURY
TREASURY FUNDING AND CUSTODY ACCOUNTS
ANALYSIS OF APPROPRIATION ALLOTMENTS
YEAR ENDED JUNE 30 1962
33
SPENDING UNIT Appropriations
Treasury State
Operations 90 OOO 00
Bond Commrs Office 1000000
Veterans Service Board 11200000
Veterans Service Office 74000000
Veterans Service OfficeConf
Pensions 21800000
Water Law Rev Com
Waterways Commission 50000
Warm Springs Mem Comm
Workmens Comp Bd of 39900000
Total Appropriations413 653 988 32
Total Adjustments
Total Allotments
Budget
Balancing Total
Adjustments Allotments
7 667 93 97 667 93
10 000 00
7 170 16 104 829 84
34 691 70 774 691 70
78 656 45 139 343 55
6 733 00 6 733 00
500 00
78 000 00 78 000 00
21 197 78 37780222
6 334 442 23
419 988 430 5534
STATE TREASURY
TREASURY FUNDING AND CUSTODY ACCOUNTS
ANALYSIS OF PAYMENTS TO COUNTIES OF EARNINGS
ON FEDERAL LANDS
YEAR ENDED JUNE 30 1962
NATIONAL FOREST RESERVE FUND
Net
Forest For
Area Schools
COUNTY Acres 50
Banks 379 50 18
Catoosa 6 80
Chattooga 12537 166011
Dawson 5249 69506
Fannin 96042 1271761
Floyd 6491 85952
Gilmer 23483 310955
Gordon 6941 91910
Greene 23415 210021
Habersham 42322 560416
Jasper 25339 227386
Jones 16775 170133
Lumpkin 57175 757095
Morgan 436 3910
Murray 35300 467433
Oconee 297 2664
Oglethorpe 3975 35654
Putnam 30411 272900
Rabun 141741 1876894
Stephens 21566 285571
Towns 55817 739113
Union 92779 1228553
Walker 15395 203856
White 40851 540937
Whitfield 22437 297104
Totals 777159 988833
Total
For Payments
Roads To
50 Counties
5019 10037
79 159
1 660 12 3 320 23
695 06 1 39012
12 717 60 25 435 21
859 52 1 719 04
3 109 55 6 21910
91911 1 838 21
2 100 21 4 200 42
5 604 16 11 208 32
2 273 85 4 547 71
1 701 33 3 402 66
7 570 95 15 141 90
3911 7821
4 674 32 9 348 65
2663 5327
356 55 713 09
2 729 00 5 458 00
18 768 94 37 537 88
2 855 71 571142
7 39113 14 782 26
12 285 53 24 571 06
2 038 56 4 077 12
5 409 38 10 818 75
2 971 04 5 942 08
98 808 34 197 616 67
Distribution of 197 616 67 representing National Forest Reserve fees re
ceived from United States Treasury for fiscal year ended June 30 1961 based
upon the National Forest AreaAcres by counties located in the Chattahoochee
National Forest furnished by the United States Department of Agriculture
Forest Service from which calculations as above are made the law requiring
that the amount be prorated 50 for Schools and 50 for Roads in accord
ance with the AreaAcres in each county35
STATE TREASURY
TREASURY FUNDING AND CUSTODY ACCOUNTS
ANALYSIS OF PAYMENTS TO COUNTIES OF EARNINGS
ON FEDERAL LANDS
YEAR ENDED JUNE 30 1962
NATIONAL FLOOD CONTROL FUND
For
Schools
COUNTY 50
Bartow 467492
Cherokee 320166
Cobb 27675
Columbia 116500
Clay 126484
Decatur 112260
Elbert 13880
Forsyth 335064
Hall 395200
Hart 7500
Lincoln 79640
Lumpkin 4 g
McDuffie 4843
Quitman 84058
Seminole 731 26
Stewart 30225
Stephens 22500
Wilkes 9649
Totals 2226731
For Total
Roads Payments
50 to Counties
4 674 92 9 349 84
3 201 65 6 403 31
276 76 553 51
1 165 00 2 330 00
1 264 83 2 529 67
1 122 60 2 245 20
138 81 277 61
3 350 64 6 701 28
3 952 00 7 904 00
7500 150 00
796 39 1 592 79
468 937
4844 9687
840 59 1 681 17
731 26 1 462 52
302 25 604 50
225 00 450 00
9648 192 97
22 267 30 44 534 61
Payments representing 75c
year 1961
of receipts from Flood Control Funds for fiscal36
STATE TREASURY
TREASURY FUNDING AND CUSTODY ACCOUNTS
ANALYSIS OF SPENDING UNITS ALLOTMENT BALANCES
YEAR ENDED JUNE 30 1962
Balances
SPENDING UNITS 6301961 6301962
Agriculture Dept of
Farmers Market Development 125 000 00
Art Commission 51633 48223
Cobb Ty Memorial Commission 5000000
Commerce Dept of
Operations 3002871 1002861
Conservation
Geology Mines and Mining Dept of
Oil and Gas Division 162341
Parks Department of
Operations 500000 9500000
Outlay Authority Rents 35000000
Corrections Board of
OperationsPrisons 356 397 75 32058 96
OutlayAuthority Rents 400 00000 800 000 00
Education
State Board of Education
Operations 413917462 120383821
Capital Outlay 615190527 312737578
Executive Department
Operations 1798213
Contingent Fund 1676354 660943
Budget Bureau 1000000
Judicial
Supreme Court 124 293 34 144182 28
Court of Appeals 846833 2772616
Superior Courts 5 994 06 13117214
LibraryCourt Reports 35119 74 27890 71
Judicial Council 200000 288000
Legislative Department
General Assembly 11633463 9708703
Building and Equipment Repairs 330 662 70 142 999 03
Municipal Taxation Commission 2 225 95
Pardons and Paroles Board of 82000 00
Ports Committee
Lands Buildings and Equipment 50000000
Probation Board of 2750000STATE TREASURY
TREASURY FUNDING AND CUSTODY ACCOUNTS
ANALYSIS OF SPENDING UNITS ALLOTMENT BALANCES
YEAR ENDED JUNE 30 1962
37
Balances
SPENDING UNITS 6301961 6 301962
Public Health Dept of
Hospitals Program 211378780 197210523
Imp FundMilledgeville State Hospital 203 000 00
Capital OutlayMilledgeville State Hospital
Gracewood and Rapid Treatment Center 635 000 00 930 00000
Public Welfare Dept of
OperationsState Institutions 102 000 00
Buildings and EquipmentState Institutions 383 564 00 206 743 57
Real Estate Investment Board 620000 6 20000
Revenue Dept of 49682288
Secretary of State
Housing and Safekeeping Records 01
Public Bldgs and GroundsRepairs 158 232 04 108 327 39
Stone Mountain Memorial Committee
OutlayAuthority Rents 70000000 13190230
Treasury State
PrincipalPublic Debt 1550500 1550500
InterestPublic Debt 11 4750o 11 47500
Veterans Service Board 1989256 1817479
Veterans Service Office 01
VeteransService OfficeConf Pensions 4724350
Warm Springs Memorial Commission 78 000 00
Water Law Revision Commission 6f 73300
Waterways Commission 500000 550000
Totals 1657762343 105490867338
STATE TREASURY
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STATE TREASURY

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53
BUDGET FUNDS
RECEIPTS AND PAYMENTS
OF
SPENDING AGENCIES54
ALL STATE SPENDING UNITS
RECEIPTS 1962 1961
INCOME FROM STATE REVENUE ALLOTMENTS
Appropriations 41365398832 34920217907
Budget Balancing Adjustments Lapses 633444223 4774335981
Total Appropriations 41998843055 39694553888
Revenues Retained for Operations
Taxes 686378288 642086318
Grants U S Government 16745826947 14792293667
Grants Counties and Cities 553509534 482613668
Donations 544507221 472492536
Rents 12832171 13796180
Interest Earned 46661758 56442329
Earnings from Services 3495807030 2921156720
Transfers from Public Trust Funds 67369282 55664850
Total Revenues Retained 22152892231 19436546268
Total Income Receipts 64151735286 59131100156
NONINCOME
Public Trust Funds
Unemployment Compensation Tax 2764248693 2676296854
USTreas Interest on Comp Tax Fund 402512368 451728623
U S Treas Fed Emp Benefits 776584089 1041484400
Gifts Contributions 3117703210 2423001644
Income on Investments 982346914 862404287
Transfers to Budget Funds 67369282 55664850
Investments 62071962 74989439
Total Public Trust Funds Receipts 8038097954 7474240397
Private Trust Funds 4848998475 4371988919
State Revenue Collections Unfunded 15145286 18208621
Loans Payable 1000000
Total NonIncome Receipts 12903241715 11864437937
CASH BALANCES JULY 1st
Budget Funds 11251504946 10714653018
Public Trust Funds 14625016042 14948692651
Private Trust Funds 474760761 391831168
State Rev enue Collections Unfunded 70966741 52758120
SinkingFunds 1560500 1560500
Total Cash Balances 26423808990 26109495457
Totals103478785991 97105033550ALL STATE SPENDING UNITS
55
PAYMENTS 1962 1961
EXPENSE
Personal Services 11759941692 10475473508
Travel 520317136 450744860
Supplies Materials 2157935089 2096959248
Communication 209759387 187982483
Heat Light Power Water 287290999 277685288
Publications Printing 253352397 239712139
Repairs 279284132 233122583
Rents 2585838599 1973482996
Insurance 31447328 30596296
Indemnities 42136628 36250463
Pensions Benefits 11234825328 10753692290
Grants to Civil Divisions 20696878938 18612633882
Equipment 600198374 508390441
Miscellaneous 35892205 7326429
Total Expense Payments 50695098232 45884052860
OUTLAYS
Lands Improvements
Personal Services 1064343952
Travel 87967222
Supplies Materials 439486990
Communication 3664235
Heat Light Power Water 1271468
Publications Printing 309777
Repairs 97634091
Rents 41662810
Insurance 206058
Pensions Benefits 75635584
Contracts 9790268899
Miscellaneous 354872258
Equipment 895388417
Total Outlay Payments 12852711761
Total Cost Payments 63547809993
9642
719
4384
34
11
3
1045
421
3
712
98953
2847
8322
89783
12405
21439
64258
61776
08311
15328
84142
36221
83006
57028
46868
14803
12710195368
58594248228
NONCOST
Public Trust Funds
Investments 3694648383
Expense Objects of Trust 609620
Pensions Benefits 4695345739
Total Public Trust Funds 8390603742
2637835725
2357421
5157723860
779791700656
ALL STATE SPENDING UNITS
PAYMENTSContinued 1962
NONCOSTContinued
Private Trust Funds 4839092655
Total NonCost Payments 13229696397
CASH BALANCES JUNE 30th
Budget Funds 11856430239
Public Trust Funds 14272510254
Private Trust Funds 484666581
State Revenue Collections Unfunded 86112027
SinWngFund 1560500
Total Cash Balances 26701279601
Totals103478785991
1961
4289059326
12086976332
11251504946
14625016042
474760761
70966741
1560500
26423808990
9710503355057
FEDERAL INCOME TAX
ALL STATE UNITS
58
ALL STATE UNITS
FEDERAL INCOME TAX
RECEIPTS 1962 1961
NONINCOME
Private Trust Funds
Federal Tax Withheld
Departments Institutions 864171674 724969376
University System 507732578 4559348 83
13 719 042 52 11 809 042 59
CASH BALANCES JULY 1st
Private Trust Funds
Departments Institutions 8239819 9276594
University System 35995527 19040483
442 353 46 283 170 77
14 161 395 98 12 092 213 36
PAYMENTS
NONCOST
Private Trust Funds
Federal Tax to U S Government
Departments Institutions 861814889 726006151
University System 503220316 438979839
1365035205 1164985990
CASH BALANCES JUNE 30th
Private Trust Funds
Departments Institutions 10596604 8239819
University System 40507789 35995527
51104393 44235346
14 161 395 98 12 092 213 3659
ANALYSIS
BY STATE UNITS
FEDEBALINCOME TAX ACCOUNTS
Cash
Balance
July 1
State Unit 1961
Agriculture Dept of
Audits Dept of
Banking Dept of
Budget Bureau
Commerce Dept of
ComptrollerGeneral
Corrections Board of
Defense Dept of
Education Dept of
Div of Voc Rehab
School for the Deaf
Acad for the Blind
No Ga Voc School
So Ga Voc School
Employees Ret System 1 031 24
Forest Research Council
Forestry Commission
Game and Fish Com
Geology Dept of
Governors Office
Highway Dept
Historical Commission
Judicial System
Supreme Court 443 40
Court of Appeals
Library State
Labor Department of
Administration
Employ Security Agency
Law Department of
Medical Education Board
Milk Commission
Pardons and Paroles
Bd of
Parks Department of
Personnel Board
Pharmacy Board of
Probation State Bd of
Public Health Dept of
Alcoholic Rehab Service
Battey State Hospital 2700
Gracewood State School
and Hospital
Milledgeville St Hosp
Public Safety Dept of
Receipts
Withhold
ings
Payments
ToU S
Gov
Cash
Balance
June 30
19S2
245 072 51 245 072 51
28 168 93 28 168 93
30 421 51 30 421 51
515 33 21041 30492
25 818 20 25 818 20
54 828 80 54 828 80
124 466 91 124 466 91
45 978 04 45 74915 228 89
359 350 09 359 350 09
187 484 70 187 484 70
50 394 46 46151 56 4 242 90
27 941 65 25 704 35 2 237 30
14 509 50 14 509 50
9 737 66 9 737 66
16 513 25 16 046 59 1 497 90
3 211 95 3 211 95
247 28818 247 28818
106 896 66 106 896 66
7 460 45 7 460 45
20 806 60 20 806 60
2 306 826 43 2 306 826 43
9 817 30 9 817 30
1 879 50 1 834 70 48820
10 625 70 10 625 70
3 997 10 3 997 10
16 002 10 16 002 10
511 398 66 511 398 66
47 483 55 47 483 55
1 146 40 1 146 40
17 677 60 17 677 60
33 060 02 33 060 02
40 751 15 40 75115
32 772 65 32 772 65
4 815 20 4 815 20
39 916 37 39 916 37
483 889 02 483 889 02
26 386 09 26 386 09
255 898 41 255 898 41 2700
161 396 61 161 396 61
902 437 41 902 437 41
424 522 28 424 522 28
60
ANALYSIS
BY STATE UNITS
FEDERAL INCOME TAX ACCOUNTS
Cash
Balance
July 1
State Unit 1961
Public Service Commission
Public Welfare Dept of
All Units 17 884 25
Purchase Supv of
Real Estate Inv Board 7910
Revenue Dept of
Secretary of State
Secretary of State Bldgs
and Grounds Fund
State Treasury
Administration 92310
EducationVocational 230580
EducationVoc Rehab 1341673
Educ C S S Salaries 7040 70
General Assembly 2122246
CourtsSupreme 364117
Ct of Appeals 390642
Superior 10 200 45
Teacher Retirement Sys
Veterans Service Board
Veterans Serv Dept of 990
Warm Springs Mem Com 286 27
Workmens Compensa
tionBoard of
Receipts Payments Balance
Withhold ToU S June 30
ing Gov 47 648 20 1962
47 648 20
239 802 80 237 058 28 20 628 77
28 804 70 28 804 70
8550 8540 7920
555 106 05 555106 05
78 902 60 78 902 60
15 214 05 15 214 05
13 376 27 13 008 88 1 290 49
12 535 70 14 841 50
187 484 70 184 688 38 16 213 05
100 928 20 99 450 40 8 518 50
48 169 71 42 477 44 26 914 73
44 171 94 43 827 76 3 985 35
50 692 37 49 777 65 4 821 14
141 021 07 137 174 12 14 047 40
11 940 80 11 940 80
1 261 90 1 261 90
73 655 36 73 645 46
5 055 00 4 900 97 440 30
46 294 89 46 294 89

Totals Depts
Institutions
82 39819
641 716 74 8 618 148 89 105 966 0461
ANALYSIS
BY STATE UNITS
FEDERAL INCOME TAX ACCOUNTS
Cash
Balance Receipts Payments
July 1 Withhold To U S
State Unit 1961 ings Gov
University System
Regents Central Office 2503775 2503775
Albany State College
Albany 7977394 7981357
Ft Valley State College
Ft Valley 640 9671611 9670971
Savannah State College
Savannah 9210155 9210155
Ga S W Col Americus 3201520 3201520
Augusta Col Augusta 4779570 4779570
Middle Ga College
Cochran 3725733 3725733
Columbus College
Columbus 2899574 2899574
So Ga Col Douglas 75 3119005 3119005
Armstrong College
Savannah 4933708 4933708
Ab Baldwin Ag Col
Tifton 3789490 3789490
Univ of Ga Athens 167 382 33 184503115 181868371
Inst of Tech Atlanta 148 221 78 1 358 807 28 1 345 605 97
Georgia State Col
Atlanta 200 30057689 30057889
Med Col of Ga
Augusta 4435631 57984272 57423362
West Ga Col
Carrollton 6262881 6262881
No Ga Col Dahlonega 6946506 6946506
Womans College of Ga
Milledgeville 11813815 11813815
Ga Southern Col
Statesboro 12459427 12459427
Valdosta State Col
Valdosta 6012610 6012610
TotalsUniv Sys 359 955 27 507732578 503220316
TotalsState Govt442 353 46 13 719 042 52 13 650 35205
Cash
Balance
June 30
1962

3963
75
193 729 77
161 423 09
49 965 41
405 077 89
511 043 93
63
STATE INCOME TAX
ALL STATE UNITS64
ALL STATE UNITS
STATE INCOME TAX
RECEIPTS
NONINCOME
Private Trust Funds
State Income Tax Withheld
Departments Institutions
University System
1962
462 922 08
379 626 49
1961
345 262 02
290 75911
84254857 63602113
CASH BALANCES JULY 1st
Private Trust Funds
Departments Institutions
University System
38 218 52
30 520 40
25 905 33
34 552 92
6873892 6045825
91128749 69647938
PAYMENTS
NONCOST
Private Trust Funds
State Income Tax to State Government
Departments Institutions
University System
448 717 64
370 644 52
332 948 83
294 791 63
81936216 62774046
CASH BALANCES JUNE 30th
Private Trust Funds
Departments Institutions
University System
52 422 96
39 502 37
38 218 52
30 520 40
9192533 6873892
91128749 69647938 65
ANALYSIS
BY STATE UNITS
STATE INCOME TAX ACCOUNTS
Cash Cash
Balance Receipts Payments Balance
Julyl With To State June 30
State Unit 1961 holdings Gov 1962
Agriculture Dept of 8 995 39 8 995 39
Audits Dept of 2 626 93 2 626 93
Banking Dept of 2 397 02 2 397 02
Budget Bureau 6096 6096
Commerce Dept of 1 495 77 1 495 77
Comptroller General 2 664 26 2 664 26
Corrections Board of 873 54 4 839 40 2 818 97 4 311 22 2 811 71 1 401 72
Defense Dept of 726
Education Dept of 26 650 11 26 65011
Div of Voc Rehab 10 822 35 10 822 35
School for the Deaf 2 271 58 1 679 57 592 01
Acad for the Blind 1 132 43 2 082 10 866 57 2 082 10 265 86
No Ga Voc School
So Ga Voc SchooL 1 055 24 1 055 24
Employees Ret System 321 95 1 589 90 1 483 03 428 82
Forest Research Council 264 84 264 84
Forestry Commission 7 040 09 7 040 09
Game and Fish Commission 3 187 30 3 187 30
Geology Dept of 559 13 559 13
Governors Office 1 842 27 1 842 27
Highway Dept 21 135 78 104 003 81 98 008 86 27 130 73
Historical Commission 275 78 275 78
Judicial System
Supreme Court 28 50 123 33 118 47 3336
Court of Appeals 191 24 886 87 823 73 254 38
Library State 218 92 218 92
Labor Department of
Administration 1 020 70 1 020 70
Employ Security Agency 27 363 91 27 363 91
Law Dept of 4 697 84 4 697 84
Milk Commission 14 1 370 80 2 251 55 1 370 80 2 133 62
Pardons and Paroles Bd of 512 630 07
Parks Dept of 1 609 25 1 609 25
j Personnel Board 2 346 62 264 50 2 346 62 264 50
Pharmacy Board of
Probation State Bd of 436 31 2 059 70 1 886 64 609 37
Public Health Dept of 35 343 62 35 343 62
Alcoholic Rehab Service 1 934 32 1 934 32
Battey State Hospital 11 434 36 11 434 36
Gracewood St Sch and Hosr 6 583 07 6 583 07
Milledgeville State Hosp 39 310 80 39 310 80
Public Safety Dept of 19 261 33 19 261 33
Public Service Commission 4 266 30 4 266 30

66
ANALYSIS
BY STATE UNITS
STATE INCOME TAX ACCOUNTS
Cash
Balance
July 1
State Unit 1961
Public Welfare Dept of
All Units 307514
Purchases Supv of
Real Estate In v Board 70
Revenue Dept of
Secretary of State
Secretary of State Bldgs and
Grounds Fund
State Treasury
Administration
EducationVocational
EducationVoc Rehab
Educ C S S Salaries
General Assembly
CourtsSupreme
Ct of Appeals
Superior
Teacher Retirement Sys
Veterans Service Board
Veterans Service Dept of
Warm Springs Mem Com
Workmens Compensation
Board of
Receipts
With
holdings
1491891
2 048 96
192
26 004 93
6 030 09
74150
Payments
To State
Gov
1409090
2 048 96
70
26 004 93
6 030 09
74150
Cash
Balance
June 30
1962
3 90315
192
285 83 1 556 69 1 376 63 46589
33712 972 88 1 113 10 19690
2 187 36 10 822 35 10 177 83 2 831 88
86640 4 746 83 4 420 43 1 192 80
1 199 54 2 975 35 2 543 00 1 631 89
1 479 57 6 574 60 6 147 34 1 906 83
1 732 77 7 829 97 7 200 90 2 361 84
3 497 07 18 363 89 15 437 54 6 423 42
921 08 921 08
1952 1952
3 195 05 3 195 05
5756 366 83 332 49 9190
3 807 31 3 807 31
38 218 52 462 922 08 448 717 64 52 422 96
ANALYSIS
BY STATE UNITS
STATE INCOME TAX ACCOUNTS
67
Cash Cash
Balance Receipts Payments Balance
July 1 With To State June 30
State Unit 1961 holdings Gov 1962
University System
Regents Central Office 283400 283400
Albany State Col Albany 4021 49 4021 49
Ft Valley St Col Ft Valley 577620 577620
Savah State Col Savannah 127772 536308 498149 165931
Ga S W Col Americus 157048 157048
Augusta College Augusta 17 91 295388 293597
Middle Ga Col Cochran 209005 208973 32
Columbus Col Columbus 161184 161184
So Ga Col Douglas 100 118895 118895 100
Armstrong Col Savannah 407675 407675
Ab Baldwin Ag Col Tifton 238414 2384 14
Univ of Ga Athens 2298380 13488590 12776623 3010347
Inst of Tech Atlanta 46662 11182399 11176042 53019
Georgia State Col Atlanta 24 592 36 24 592 36
Med Col of Ga Augusta 338454 4712276 4642641 408089
West Ga Col Carrollton 402453 402453
No Ga Col Dahlonega 486582 486582
Womans College of Ga
Milledgeville 832925 832925
Ga Southern Col Statesboro 1 563 77 6 682 17 6 208 30 2 037 64
Valdosta St Col Valdosta 86086 342885 320016 108955
TotalsUniv System 30 520 40 379 626 49 370 644 52 39 502 37
TotalsState Govt 68 738 92 842 548 57 819 362 16 91 925 33H
G9
RETIREMENT CONTRIBUTIONS
BY
ALL MEMBER STATE EMPLOYEES70
TEACHERS RETIREMENT SYSTEM CONTRIBUTIONS
BY ALL MEMBER STATE EMPLOYEES
RECEIPTS 1962 1961
NONINCOME
Private Trust Funds
Member Contributions Withheld
Departments Institutions 673042 236626
University System 185693003 140002843
186366045 140239469
CASH BALANCES JULY 1st
Private Trust Funds
Departments Institutions 14963 16938
University System 11740444 10307427
11755407 10324365
198121452 150563834
PAYMENTS
NONCOST
Private Trust Funds
To Teachers Retirement System
Departments Institutions 638090 238601
University System 182141543 138569826
182779633 138808427
CASH BALANCES JUNE 30th
Private Trust Funds
Departments Institutions 49915 14963
University System 15291904 11740444
15341819 11755407
198121452 15056383471
ANALYSIS BY STATE UNITS
Cash Cash
Balance Receipts Payments Balance
Julyl With ToT R June 30
1961 holdings System 1962
116756 116756
14963 434129 406101 42991
50121 50121
41280 37152 4128
30756 27960 2796
14963 673042 638090
EMPLOYEES CONTRIBUTIONS TO TEACHERS RETIREMENT SYSTEM
State Unit
Agriculture Dept of
Education Dept of
Div of Voc Rehab
Acad for the Blind
So Ga Voc School
TotalsDept
Institutions
University System
Regents Central Office
Albany St Col Albany
Ft Valley State College
Ft Valley
Savannah St College
Savannah
Ga S W ColAmericus
Augusta CollegeAugusta
Middle Ga Col Cochran
Columbus Col Columbus
So Ga ColDouglas
Armstrong Col Savannah
AbBaldwin AgCol
Tifton
Univ of Ga Athens
Inst of Tech Atlanta
Ga St Col Atlanta
Med Col of Ga Augusta
West Ga Col Carrollton
No Ga ColDahlonega
Womans Col of Ga
Milledgeville
Ga Southern Col
Statesboro
Valdosta St Col Valdosta
93
4170
5829782
4787469
1118930
953480
3500769
4466097
3717604
1235738
1969273
1407178
1309418
1289530
1737114
1548562
70162766
47325218
10720708
17831252
2597694
2587692
4022954
4990719
2319237
953475
3500769
4466097
3718404
1235738
1969273
1407178
1309418
1294625
1737114
1548562
68330325
46016319
10720708
17415242
2597694
2587692
4022954
4990719
2319237
49915
05
707
925
7662223
6096368
1534940
TotalsUniv System11740444 185693003 182141543 15291904
TotalsState Govt11755407 186366045 182779633 15341819H
72
EMPLOYEES RETIREMENT SYSTEM CONTRIBUTIONS
BY ALL MEMBER STATE EMPLOYEES
RECEIPTS 1962 1961
NONINCOME
Private Trust Funds
Member Contributions Withheld
Departments Institutions298276210 260437927
University System 5630901 275230
303907111 260713157
CASH BALANCES JULY 1st
Private Trust Funds
Departments Institutions 8088308 8791680
University System 19296 18634
8107604 8810314
312014715 269523471
PAYMENTS
NONCOST
Private Trust Funds
To Employees Retirement System
Departments Institutions297640544 261141299
University System 5630985 274568
303271529 261415867
CASH BALANCES JUNE 30th
Private Trust Funds
Departments Institutions 8723974 8088308
University System 19212 192 96
8743186 8107604
312014715 26952347173
ANALYSIS BY STATE UNITS
EMPLOYEES CONTRIBUTIONS TO EMPLOYEES RETIREMENT SYSTEM
Cash
Balance
July 1
State Unit 1961
Agriculture Dept of
Audits Dept of
Banking Dept of
Budget Bureau
Commerce Dept of
Comptroller General
Corrections Board of
Defense Dept of
Education Dept of 576580
Div of Voc Rehab
School for the Deaf
Academy for the Blind
North Ga Voc Sch 96280
South Ga Voc Sch 80330
EmployeesRet System
Forestry Commission
Game and Fish Com
General Assembly
Geology Dept of
Governors Office 695
Highway Dept 6805570
Historical Com
Judicial System
Supreme Court
Court of Appeals
Library State
Labor Dept of
Administration
Employ Security Agency
Law Dept of
Milk Commission
Pardons and Paroles Bd of
Parks Dept of
Personnel Board
Pharmacy State Bd of
Probation State Bd of
Public Health Dept of
Alcoholic Rehab Service
Battey State Hospital
Gracewood St School and
Hosp
Milledgeville State Hosp
Public Safety Dept of
Public Service Commission
Public Welfare Dept of
All Units 1693013
Cash
Receipts Payments Balance
With ToE R June 30
holdings System 1962
89 221 35 89 221 35
8 440 30 8 440 30
8 826 54 8 826 54
4470 4470
7 287 60 7 287 60
11 585 65 11 585 65
49 375 00 49 375 00
12 921 60 12 921 60
87 056 98 92 822 78
57 821 84 57 821 84
17 325 80 15 844 00 1 481 80
9 862 70 9 061 80 800 90
13 793 60 14 756 40
10 896 60 11 699 90
4 939 80 4 939 80
70 595 78 70 595 78
37 12510 37 114 00 1110
3 721 25 3 721 25
1 962 20 1 962 20
6 075 33 6 082 28
909 098 84 901 412 18 75 742 36
1 689 48 1 689 48
45940 41460 4480
2 533 70 2 533 70
88340 883 40
4 206 80 4 206 80
151 225 70 151 225 70
13 097 38 13 097 38
5 359 57 5 359 57
11 795 65 11 795 65
10 363 97 10 363 97
7 567 25 7 567 25
1 042 10 1 04210
11 355 70 11 355 70
143 236 60 143 236 60
6 577 11 6 577 11
94 110 99 94110 99
56 077 28 56 077 28
353 93016 353 930 16
157 638 80 157 638 80
12 734 10 12 734 10
233 060 73 230 268 03 19 722 83
74
ANALYSIS BY STATE UNITS
EMPLOYEES CONTRIBUTIONS TO EMPLOYEES RETIREMENT SYSTEM
Cash Cash
Balance Receipts Payments Balance
Julyl With ToE R June 30
State Unit 1962 holdings System 1962
Purchases Supv of 728490 728490
Revenue Dept of 12 000 00 212 564 76 211 564 76 11 000 00
Secretary of State 2104911 2104911
Secretary of State Bldgs
and Grounds Fund 4 23733 4 23733
State TreasuryAdm 96400 96400
Teacher Retirement Sys 3 423 64 3423 64
Veterans Service Boards 41461 41461
Veterans Service Dept
of 2271711 2271711
Warm Springs Mem Com 35840 166195 162910 39125
Workmens Compensa
tion Board of 1152026 1152026
TotalsDepts
Institutions 80 883 08 2 982 762 10 2 976 405 44 87 239 74
University System
Univ of Ga Athens 2220 5411876 5412326 17 70
Inst of Tech Atlanta 73 40 886 00 884 90 74 50
Med Col of Ga
Augusta 9736 119715 119459 99 92
Valdosta State Col
Valdosta 10710 10710
TotalsUniv Sys 192 96 56 30901 56 309 85 19212
TotalsState GovtS 8107604 3039 07111 3032 715 29 87 431 8675
EMPLOYEES CONTRIBUTIONS FOR OLDAGE AND SURVIVORS
INSURANCE
UNDER THE SOCIAL SECURITY LAW
BY ALL MEMBER STATE EMPLOYEES
RECEIPTS 1962 1961
NONINCOME
Private Trust Funds
Member Contributions Withheld
Departments Institutions1 770 615 47 1 469 21515
University System 108525429 100548072
2 855 869 76 2 474 695 87
CASH BALANCES JULY 1st
Private Trust Funds
Departments Institutions 17480761 18583944
University System 10556012 8108336
28036773 26692280
3 136 237 49 2 741 618 67
PAYMENTS
NONCOST
Private Trust Funds
To Employees Retirement System Trustee
Departments Institutions172611432 148024698
University System 107237301 98100396
2 798 487 33 2 461 250 94
CASH BALANCES JUNE 30th
Private Trust Funds
Departments Institutions 21930876 17480761
University System 11844140 10556012
337750 16 280 36773
3136 237 49 2 741 618 6776
ANALYSIS BY STATE UNITS
EMPLOYEES CONTRIBUTIONS FOR OLDAGE AND SURVIVORS
INSURANCE
UNDER THE SOCIAL SECURITY LAW
Cash Cash
Balance Receipts Payments Balance
July 1 With To E R June 30
State Unit 1961 holdings System 1962
Agriculture Dept of 6458727 6458727
Audits Dept of 217575 217575
Banking Dept of 421135 421135
Budget Bureau 1346 13 46
Commerce Dept of 478222 478222
Comptroller General 1035216 1035216
Corrections Board of 52131 4847251 3613892 1285490
Defense Dept of 857025 857025
Education Dept of 1096774 4456753 4248029 1305498
Div of Vo c Rehab 3018885 3018885
School for the Deaf 1094170 798533 295637
Academy for the Blind 630377 459789 170588
North Ga Voc Sch 2 539 74 9 946 45 9 54887 2 937 32
South Ga Voc Sch 181585 738339 716384 2035 40
EmployeesRet System 168654 168654
Forestry Commission 4504339 4504339
Game and Fish Com 28 441 88 28 441 88
Geology Dept of 892 68 89268
Governors Office 281492 281492
Highway Dept 13206195 55678543 53602360 15282378
Historical Com 128226 128226
Judicial System
Supreme Court 8880 36434 35145 10169
Court of Appeals 33898 146029 136985 429 42
Library State 834 82 83482
Labor Dept of
Administration 195108 195108
Employ Security Agency 8340401 8340401
Law Dept of 555054 555054
Milk Commission 299258 299258
Pardons and Paroles Bd of 1 210 97 5 333 73 5 094 87 1 449 83
Parks Dept of 850519 8505 19
Personnel Board 428108 428108
Pharmacy State Bd of 82240 82240
Probation State Bd of 2 236 08 9100 07 8 85 20 2 476 95
Public Health Dept of 7268271 72 682 71
Alcoholic Rehab Service 487402 4 87402
Battey State Hospital 6562845 65 628 45
Gracewood St Sch and
Hosp 4385999 4385999
Milledgeville State Hosp 210 718 21 210 718 21
Public Safety Dept of 64 32283 64 32283
Public Service Commission 555a 54 5i 553 54
Public Welfare Dept of
AllUnitS 1225308 5235345 4984373 14 762 80
Purchases Sup v of 408247 40824777
ANALYSIS BY STATE UNITS
EMPLOYEES CONTRIBUTIONS FOR OLDAGE AND SURVIVORS
INSURANCE
UNDER THE SOCIAL SECURITY LAW
Cash
Balance
July 1
State Unit 1961
Revenue Dept of
Secretary of State
Secretary of State Bldgs
and Grounds Fund
State Treasury
Administration
Employee Contr 197 25
Employer Contr 19725
General Assembly
Employee Contr 519 36
Employer Contr 51912
CourtsSupreme
Employee Contr 85275
Employer Contr 852 75
CourtsCt of Appeals
Employee Contr 103856
Employer Contr 1 038 55
CourtsSuperior
Employee Contr 2 68217
Employer Contr 2 592 25
Teacher Retirement Sys
Veterans Service Board
Veterans Service Dept of 311
Warm Springs Mem Com 27999
Workmens Compensation
Board of
TotalsDepartments
Institutions174 807 61
Cash
Receipts Payments Balance
With To E R June 30
holdings System 1962
146 01016 146 01016
11 415 67 11 415 67
3 367 98 3 367 98
936 96 913 62 22059
948 96 925 62 220 59
2 262 43 2 195 33 586 46
1 735 76 1 668 62 586 26
2 759 29 2 80413 80791
2 758 51 2 803 51 807 75
3 615 26 3 478 39 1 175 43
3 614 65 3 478 23 1 174 97
13 919 84 13 671 61 2 930 40
13 849 79 13 512 05 2 929 99
1 566 56 1 566 56
357 69 357 69
15 879 29 15 897 07 1467
1 02912 1 028 81 280 30
6 468 99 6 468 99
1 770 615 47 1 726 114 32 219 308 76
78
ANALYSIS BY STATE UNITS
EMPLOYEES CONTRIBUTIONS FOR OLDAGE AND SURVIVORS
INSURANCE
UNDER THE SOCIAL SECURITY LAW
Cash
Balance
July 1
State Unit 1
University System
Regents Central Office
Albany St Col Albany
Ft Valley St College
Ft Valley 419
Savannah St College
Savannah 6471 50
Ga S W Col Americus
Augusta College Augusta
Middle Ga Col Cochran 2 543 73
Columbus Col Columbus
So Ga College Douglas
Armstrong Col Savannah
Ab Baldwin Ag Col
Tifton
Univ of Ga Athens 63 650 99
Inst of Tech Atlanta 99931
Georgia State College
Atlanta
Med Col of Ga Augusta 8 995 39
West Ga Col Carrollton
No Ga Col Dahlonega
Womans College of Ga
Milledgeville 7 436 02
Ga Southern College
Statesboro 8 064 75
Valdosta St Col Valdosta 7 394 24
TotalsState Govt 280 36773
Cash
Receipts Payments Balance
With ToE R June 30
holdings System 3027 77 1962
3 027 77
17 528 33 17 529 49 1 16
22 693 27 22 693 27 419
20 06216 19 236 14 7 297 52
7 139 76 7139 76
10 060 90 10 060 90
10 522 64 13 066 37
6 423 73 6 423 73
8 160 46 8 160 46
8 463 59 8 463 59
9 099 29 9 099 29
517 190 03 507 307 31 73 533 71
196 960 32 196 897 02 1 062 61
39 994 12 39 994 12
117 928 02 117 059 49 9 863 92
14 085 24 1408524
1512015 1512015
23144 11 23 066 58 7 513 55
25 589 15 23 648 94 10 004 96
12 06125 10 293 39 916210
1 085 254 29 1 072 373 01 118 44140
2 855 869 76 2 798 487 33 337 75016
79
DEPARTMENT OF
AGRICULTURE80
DEPARTMENT OF AGRICULTURE
RECEIPTS 1962 1961
INCOME FROM STATE REVENUE ALLOTMENTS
Appropriation554300000 401000000
Budget Balancing Adjustment 23606800 37500000
Revenues Retained
Earnings Development Services 45204500 36261791
Transfers Other Spending Units109 41973 61497 82
Total Income Receipts612169327 468612009
NONINCOME
Private Trust Funds 7196136 64829703
CASH BALANCE JULY 31st
Budget Funds 8064348 40200806
Private Trust Funds 75038 99213
6 275 048 49 5 737 417 31
PAYMENTS
EXPENSE
Personal Services260134719 235342542
Travel 54496439 47349945
Supplies Materials 13027119 33959274
Communication 8511361 73541 92
Heat Light Power Water 8864623 76892 58
Publications Printing 12667407 12133916
Repairs 2994617 3763558
Rents 65100161 65037726
Insurance 3775988 5214 29
Indemnities 6586650 6946540
Pensions Benefits 20267164 18279638
Equipment 5453281 3809729
Miscellaneous 59547162 26521476
Total Expense Payments521426691 468709223
OUTLAYS
Lands Improvements
Personal Services 1821748 1425422
Contracts 14358983 28750322
Miscellaneous 350 00 669
Equipment 5 149 00 i79660o
NONCOST
Private Trust Funds 7159874 64853878
CASH BALANCE JUNE 30th
Budget Funds 82076353 80643 48
Private Trust Funds 111300 75038
275 048 49 5 737 417 3181
DEPARTMENT OF AGRICULTURE
CURRENT BALANCE SHEET
JUNE 30 1962
ASSETS
AVAILABLE CASH
Budget Funds
Operating Account 56055275
Payroll Account 1420414
Atlanta Farmers Market 2160810
Construction and Improvement Accounts 224 398 54
82076353
Private Trust and Agency Funds
Employees Savings Bond Fund 111300 82187653
ACCOUNTS RECEIVABLE
Reimbursement due from Ga Farmers Market
Authority 2782059
Travel Voucher 2278Arithmetical Error Re
funded 8762 7500 2789559
84977212
LIABILITIES RESERVES AND SURPLUS
LIABILITIES
Accounts Payable 37107750
Purchase Orders Outstanding 3752855 40860605
RESERVES
For Advance for Operating Atlanta Farmers Mkt 24 626 78
For Penalties 121552
For Contracts to Mature 38269100
For Private Trust and Agency Funds 111300 40964630
SURPLUS
For Operations 3151977
849 77212
Note On June 30 1962 the Department of Agriculture was due the Georgia
Farmers Market Authority a balance of 24 62678 on advance made to
the Department at the beginning of operation of the Atlanta Farmers
Market On the same date the Georgia Farmers Market Authority
was due the Department of Agriculture 27820 59 as reimbursement of
cost of operating the Atlanta Farmers Market for the month of June
196282
DEPARTMENT OF AGRICULTURE
SUMMARY
FINANCIAL CONDITION
The State Department of Agriculture ended the fiscal year on June 30
1962 with a surplus of 3151977 for operations after providing the necessary
reserve of 40860605 for liquidation of outstanding purchase orders and
accounts payable and reserving 38269100 for contracts for improvements
to Farmers Markets 121552 for food penalties 111300 for Employees
bond purchases and 2462678 for balance of advance made to the Depart
ment by the Georgia Farmers Market Authority
The 2462678 due the Georgia Farmers Market Authority is the un
liquidated balance on June 30 1962 of advance made to the Department of
Agriculture by the Authority at the beginning of operation of the Atlanta
Farmers Market
On the same date of June 30 1962 the Georgia Farmers Market Authority
was due the Department of Agriculture 2782059 for reimbursement of
cost of operating the Atlanta Farmers Market for the month of June 1962
under terms of contract between the Department and the Authority
REVENUE COLLECTIONS
The Department of Agriculture is the revenuecollecting agency for
licenses and fees pertaining to agricultural operations as provided by law
In the fiscal year ended June 30 1962 121689913 was collected from
licenses and fees as detailed in the unit report The 121689913 collected
was transferred to the State Treasury within the period under review
Revenue collections for the past three years are compared in the state
ment following
YEAR ENDED JUNE 30
REVENUE COLLECTIONS 1962 1961 1960
Fish Dealers Licenses 722500 800000 697500
Fertilizer Fees 45868033 43674916 42980510
FeedFees 50273107 48595731 45097426
Dairy Poultry Fees 558400 695500 630675
FarmersMarkets 15006455 13895488 12252246
EggStamps 4255761 4142141 4241674
Warehouse Licenses 293000 448000 262000
Cotton Seed Meal Revenue 673777 623865
Transfer of Food Penalties from Op
erating Account 580030 328434 429546
Insecticides and Miscellaneous 3458850 2862450 4021409
Totals121689913 116066525 11061298683
DEPARTMENT OF AGRICULTURE
AVAILABLE INCOME AND OPERATING COSTS
The amount of State appropriated funds provided through budget ap
provals for the fiscal year ended June 30 1962 was 577906800 The several
appropriations reflecting the amount appropriated by the General Assembly
and the additional allotments from the State Emergency Fund to meet ex
penditures approved on budgets as provided by law are detailed in the unit
report
In the addition to the 577906800 provided as the current years appro
priation 45204500 was received from fees penalties and other sources
making total income for the year 623111300
From the 623111300 total receipts 10941973 was transferred to
other State Units as shown on page 4 leaving net income of 612169327
Transfer of feed penalties to the Revenue Collection account was made
under provisions of Act of the General Assembly approved February 27 1956
The 612169327 net income together with
the beginning of the fiscal period made a total of
64348 cash balance at
20233675 available
521426691 of the available funds was expended under budget approvals
in the year for current operating expenses 16730631 was paid for buildings
and equipment and 82076353 remained on hand June 30 1962 the end
of the fiscal year
The first lien on this remaining cash balance is for liquidation of outstand
ing purchase orders and accounts payable 38269100 is reserved for con
tracts to mature 121552 for food penalties 2462678 for advance for
operating the Atlanta Farmers Market and the remainder represents funds
which have been provided in excess of obligations incurred and will be avail
able for expenditure in the next fiscal period subject to budget reapprovals
COMPARISON OF OPERATING COSTS
Operating costs of the Department for the past two years are compared
in the following statement
YEAR ENDED JUNE 30
BY ACTIVITY 1961 1962
Food Division 66069725 41038594
Seed Development 3645882
Entomology 90054905 54771419
Commissioners Office 26264506 28292822
Information and Education 18774016 195224 53
Marketing Division 36739312 43539724
Laboratory 18023802 1897534884
DEPARTMENT OF AGRICULTURE
YEAR ENDED JUNE 30
BY ACTIVITY Contd 1961 1962
Inspection 53473829
Meat and Poultry 41713414
Veterinary and Vet Testing 88238046 76200460
Hog Cholera 11284492
3 441 64312 3 924 584 37
Farmers Markets
Americus 370935 435533
Athens 1265088 1290073
Atlanta
Operating Cost 29754374 35031491
Annual RentalMarket Authority 65000000 65000000
Augusta 3304344 4226379
Blue Ridge 901313 1311250
Cairo 1601930 12355481
Columbus 4368519 2804504
Cordele 2543264 2676580
Dillard 429788 959977
Donalsonville 857696 647831
Glennville 509174 379236
Jesup 51085 307973
Macon 4871618 4047377
Millen 3114 3075
Moultrie 2689774 2312900
Nashville 512591 642917
Ocilla 9038169 550252
Pelham 928618 501254
Pitts 8850766 293594
Rome 279443 254363
Savannah 3368608 3361610
Statesboro 9302771 513360
Thomasville 2752993 2350757
Tifton 1556101 2277284
Valdosta 1527513 1116302
Woodbury 46736 47532
1 565 841 55 1 456 988 85
Total500748467 53815732285
DEPARTMENT OF AGRICULTURE
YEAR ENDED JUNE 30
BY OBJECT 1961 1962
Personal Services235342542 260134719
Travel Expense 47349945 54496439
Supplies Materials 33959274 13027119
Communications 7354192 8511361
Heat Lights Power Water 7689258 8864623
Printing Publicity 12133916 12667407
Repairs Alterations 3763558 2994617
Rents 65037726 65100161
Insurance Bonding 521429 3775988
Indemnities
Workmens Compensation 351569 852935
Bangs Disease 6594971 5733715
Pensions
Employees Retirement 12641325 13829193
Social Security 5638313 6437971
Equipment 3809729 5453281
Miscellaneous 26521476 59547162
4 687 092 23 5 214 266 91
Outlay
Land Buildings and Improvements 320 392 44 167 306 31
5007 484 67 5 381 573 22
Number of Employees on Payroll June 30 681 739
Note Expense Payments for year ended June 30 1961 distributed to conform
with distribution for year ended June 30 1962
FARMERS MARKETS
The operating cost of the Farmers Markets in the fiscal year ended June
30 1962 exclusive of payments for new construction and improvements and
Atlanta Farmers Market payments was 31580438 Revenue collected
from the operation of the markets in the same period amounted to 15006455
ATLANTA FARMERS MARKET
The operating cost of the Atlanta Farmers Market incurred by the De
partment of Agriculture acting as agent for the Georgia Farmers Market
Authority in the fiscal year ended June 30 1962 amounted to 33737951
In addition to operating expense incurred rent payments were made to the
Farmers Market Authority in the amount of 65000000 in the year86
DEPARTMENT OF AGRICULTURE
Reimbursements of operating cost to the Department of Agriculture by
the Georgia Farmers Market Authority in the year ended June 30 1962
amounted to 34770074
Gross Revenue of the Atlanta Farmers Market amounted to 58004832
in the year ended June 30 1962 all of which was handled by the Depart
ment of Agriculture as Agent for the Lessor and paid to the Georgia Farmers
Market Authority in the period under review in accordance with terms
of contract
MARKET BULLETIN
Printing cost of the Market Bulletin published by the Department
of Agriculture in the year ended June 30 1962 was 9806085 and postage
on bulletins mailed from the Covington Post Office amounted to 1263375
This does not include compensation of officials and employees for time de
voted to editing and publishing as they are employees of the Department
of Agriculture nor does it include the cost of delivering copies of the Bulletin
through the Departments office
Printing cost for the previous fiscal year ended June 30 1961 was
9178555 and postage 1229000 In the fiscal year ended June 30 1960
printing cost was 9123310 and postage 1234375
CONTRACTGEORGIA POULTRY
IMPROVEMENT ASSOCIATION
Contract with the Georgia Poultry Improvement Association was renewed
and became effective July 1 1957 Provisions of this contract are quoted in
the unit report
CONTRACTGEORGIA COASTAL PLAIN
EXPERIMENT STATION
Contract with the Georgia Coastal Plain Experiment Station at Tifton
became effective July 1 1957 and provisions of the contract are quoted in
the unit report
Transfers to the Georgia Coastal Plain Experiment Station as reimburse
ments by the Department of Agriculture under the terms of the foregoing
contracts in the year ended June 30 1962 amounted to 5806100
CONTRACTSUNIVERSITY OF GEORGIA DIVISION OF
AGRICULTURAL EXTENSION
Provisions of contracts made with the University of Georgia Division of
Agricultural Extension are quoted in the unit report87
DEPARTMENT OF AGRICULTURE
In the period under review 260000 was paid on contract No 1 and
300000 on contract No 2 a total of 560000
Contracts made with the University of Georgia and the Georgia Seed
Development Commission in the period under review are quoted also in
unit report
CONTRACTS
MTJSCOGEE COUNTY HEALTH DEPARTMENT
MACONBIBB COUNTY HEALTH DEPARTMENT
RICHMOND COUNTY HEALTH DEPARTMENT
CHATHAM COUNTY HEALTH DEPARTMENT
Provisions of these four contracts are quoted in the unit report
GENERAL
Code Section 401805 provides that the State Auditor shall audit all
accounts and make reports thereon and in which report the State Auditor
shall call special attention to any illegal improper or unnecessary expenditure
or failures to keep records and vouchers required by law and all inaccuracies
irregularities and shortages and shall file same for the use of the Press of
the State
In compliance with the provisions of the Code Section quoted a record
of the findings of officials of the Department of Agriculture with reference to
irregular transactions of Lawrence N Zachary resulting in a shortage of
861000 while serving as Manager of the Columbus State Farmers Market
was made in audit report covering examination of the Department of Agri
culture for the fiscal year ended June 30 1959
In the fiscal year ended June 30 1960 553662 was received by the
Department of Agriculture from the bonding company on this shortage and
suit has been filed by the State Department of Law for recovery of the re
maining 307338 balance outstanding on June 30 1960 This 307338 re
mained uncollected at June 30 1962
The Commission of Agriculture J Phil Campbell Jr is bonded in the
amount of 10000000 with the Hartford Accident and Indemnity Company
their bond Number 2886386A This bond was originally for 5000000 but
was raised to 10000000 by Increase Rider dated March 10 1959 although
said change was not required by law
The condition of the obligation under this bond is That whereas the
said J Phil Campbell Jr was on the 4th day of November 1958 duly
elected to the office of Commission of Agriculture of the State of Georgia
for the term of four 4 years from the 13th day of January 1959 to the 13th88
DEPARTMENT OF AGRICULTURE
day of January 1963 and until his successor has been duly elected and
qualified Now therefore if the said J Phil Campbell Jr shall faithfully
and impartially discharge all and singular the duties required of him in his
official capacity as Commission of Agriculture and which may be required by
the Constitution and the law and shall faithfully account for all monies and
fees coming into his possession by virtue of his office and faithfully deliver
to his successor all books monies vouchers accounts and effects whatsoever
belonging to said office during the time he continues therein or discharges
any of the duties thereof then the above bond to be void otherwise to be of
full force and effect
Schedule bond covering employees of the Department of Agriculture is
with the Hartford Accident and Indemnity Company their bond 3387513
dated February 25 1959 for the three year period beginning October 1 1959
as shown on rider attached to original bond Liability on each employee is
2000000 except on the Comptroller CashierTreasurer on whom it has
been increased by an additional indemnity of 3000000 by rider attached to
bond Insuring agreement on this bond is as follows
Faithful Performance Blanket Position Coverage
4 Loss caused to the Insured through the failure of any of the
Employees acting alone or in collusion with others to perform
faithfully his duties or to account properly for all monies and
property received by virtue of his position or employment during
the Bond Period the amount of indemnity on each of such
employees being the amount stated in the Table of Limits of
Liability applicable to this Insuring Agreement 4
The Department of Agriculture also has filed with the Governor of the
State a Faithful Performance Blanket Position Bond covering Georgia Milk
Commission employees with limit of liability on each employee 1500000
Bond is with the Hartford Accident and Indemnity Company their bond
Number 3388514 dated June 30 1959 effective beginning April 1 1959
As previously stated in comments the Milk Commission was abolished
and the administration of the Milk Control Act transferred to the Depart
ment of Agriculture effective April 1 1959 by provisions of Act of the
General Assembly approved February 17 1959
Books and records of the Department of Agriculture were found in
excellent condition89
DEPARTMENT OF AGRICULTURE

With exceptions noted in this Summary all receipts disclosed by exami
nation have been accounted for and expenditures were within the limits of
budget approvals and supported by proper voucher
Appreciation is expressed to the Commission of Agriculture and the staff
of his office for the cooperation and assistance given the State Auditors
office during this examination and throughout the year90
DEPARTMENT OF AGRICULTURE
ANALYSIS OF MISCELLANEOUS PAYMENTS
YEAR ENDED JUNE 30 1962
MISCELLANEOUS
Georgia Poultry Improvement Assn Contract
County Boards of Health
Bibb Contract 88800
Chatham Contract 435000
Muscogee Contract 45000
RichmondContract 2 49996
Georgia Seed Development Comm Contract
FederalState Cooperative Inspection Service
Agriculture Market ServiceNews Service
Maintenance ServiceAtlanta Market
Building Maintenance Service Inc 2047200
McWhorter Material Handling Service 6971400
Insecticide SprayingAirplanes
Topography
Georgia Historical Marker
Pest Control
Vet Service
Court Cost
Laundry and Cleaning
Dues and Subscriptions
Freight Express
29400000
8 187 96
760000
35 21603
16 59919
90 186 00
131 841 31
60774
356 38
50850
8842
972 75
2 534 26
5 622 26
1150 82
595 471 62DEPARTMENT OF AGRICULTURE
91
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ART COMMISSION
9596
ART COMMISSION
RECEIPTS 1962 1961
INCOME FROM STATE REVENUE ALLOTMENTS
Appropriation 10000 10000
Budget Balancing Adjustment 7500 10000
CASH BALANCE JULY 1st
Budget Funds 51633 56521
54133 56521
PAYMENTS
EXPENSE
Travel 4888
Supplies Materials 5910
Total Expense Payments 5910 4888
CASH BALANCE JUNE 30th
Budget Funds 48223 51633
54133
5652197
ART COMMISSION
SUMMARY
INTRODUCTION
The Art Commission for the State of Georgia was created by Legislative
Act approved December 22 1953 to provide for the approval of works of art
becoming property of the State for the acceptance of works of art and for
review of presently owned works of art
Legislative Act referred to provides that the Commission shall be com
posed of the Governor exofficio and five persons appointed by him
At the close of the fiscal year on June 30 1962 members appointed by the
Governor and serving on the Art Commission were
Edward A Moulthrop Chairman
A R Lawton
Lamar Dodd
Edward S Shorter
Carlos D Greenway Jr
FINANCIAL CONDITION
Atlanta Georgia
Savannah Georgia
Athens Georgia
Columbus Georgia
Alma Georgia
The Commission had 48223 undrawn allotment funds in the State
Treasury at the end of the fiscal year on June 30 1962
AVAILABLE INCOME AND OPERATING COSTS
State Appropriation for the operation of the Commission in the year
ended June 30 1962 was 10000 of which 7500 was transferred to the
State Emergency Fund making net appropriation receipts of 2500 from the
State Treasury to the Commission for the fiscal year
The 2500 income together with the 51633 cash balance at the beginning
of the fiscal period made a total of 54133 available
5910 of the available funds was expended for office stationery and
23 remained on hand June 30 1962 the end of the fical year

98
ART COMMISSION
GENERAL
The State Treasurer is disbursing officer for the Art Commission
The Act of the Generai Assembly creating the Commission provides that
Commission members shall receive no compensation for their services but
shall be entitled to receive actual expenses incurred by them while attending
meetings of the Commission and for travel to and from said meetings
Appreciation is expressed to the members of the Art Commission and the
State Treasurer for the cooperation and assistance given the State Auditors
office99
DEPARTMENT OF
AUDITS100
DEPARTMENT OF AUDITS
RECEIPTS 1962 1961
INCOME FROM STATE REVENUE ALLOTMENTS
Appropriation 25000000 20000000
Earnings from Services 1250000 1250000
Transfers Other Spending Units 750000 750000
Total Income Receipts 27000000 22000000
NONINCOME
Private Trust Fund 533468 106324
CASH BALANCE JULY 1st
Budget Funds 3998906 4942604
31532374 27048928
PAYMENTS
EXPENSE
Personal Services 21447672 18620848
Travel 1692378 1681660
Supplies Materials 880316 733595
Communication 202634 215635
Publications Printing 137200 89850
Repairs 100977 154119
Rents 88983
Insurance 3500 6000
Pensions Benefits 1423909 1242739
Miscellaneous 5000 6440
Equipment 787783 46354
Total Expense Payments 26770352 22797240
OUTLAYS
Equipment 42030 146458
NONCOST
Private Trust Funds 533468 106324
CASH BALANCE JUNE 30th
Budget Funds 4186524 3998906
31532374 27048928
From Audit Report by John G Martin Certified Public Accountant101
DEPARTMENT OE AUDITS
JOHN G MARTIN
Certified Public Accountant
Decatur Georgia
July 16 1962
Honorable B E Thrasher Jr
State Auditor
State Capitol
Atlanta Georgia
Sir
I have examined the accounting records of the Department of Audits of
the State of Georgia for the year ended June 30 1962 and herewith submit
my report
A comparative statement of receipts and payments for the years ended
June 30 1961 and June 30 1962 is presented on pages 1 and 2 of the unit
report The regular appropriation was 25000000 The appropriation and
payments received from the State Treasurer were verified by inspection of
records in his office
Services were rendered to authorities and other departments and the fol
lowing amounts were received for these services
Capitol Square Improvement Committee 750000
State Office Building Authority 750000
State Hospital Authority 250000
Georgia Farmers Market Authority 250000
2000000
Cash on deposit 4186524 was verified by communication with the
depositories The balances were as follows
The Fulton National Bank of Atlanta Atlanta Georgia3186524
The First National Bank of Atlanta Atlanta Georgia 1000000
4186524
Funds on deposit with The Fulton National Bank of Atlanta 3186524
are secured by 1000000 of City of Atlanta 13 school bonds due Septem
ber 1 1969 The bonds are held in escrow by the trust department of The
Fulton National Bank of Atlanta Funds on deposit with The First National
Bank of Atlanta 1000000 are secured by 2000000 of 3 Treasury
Bonds of 1967 series due November 15 1967 and are held in
Federal Reserve Bank of Atlanta
102
DEPARTMENT OF AUDITS
Cancelled checks were compared with the book entries and the supporting
vouchers were examined
The following statement presents a comparison of expenses and outlay
for the current year as compared with those of the previous year
For the Year Ended June 30
1961
Personal Services 18620848
Travel 1681660
Supplies and Materials 7 33595
Communication Services 2156 35
Stamping Binding Printing and
Publicity 89850
Repairs and Alterations 154119
Rents 00
Miscellaneous 64 40
Insurance and B onding 6000
Equipment Replacements 46354
Employees Retirement 12 427 39
Outlay 146458
1962
Increase
Decrease
214 476 72 28 268 24
16 923 78 10718
8 80316 1 467 21
2026 34 130 01
1 372 00 47350
1 009 77 53142
889 83 889 83
5000 1440
3500 2500
7 877 83 7414 29
14 23909 181170
42030 104428
26812382 38 686 84
State Auditor B E Thrasher Jr at June 30 1962 had not drawn
1335734 of the salary due him under provisions of Legislative Acts of 1946
1953 1956 and 1961
I have examined the accompanying statement of receipts and payments
for the Department of Audits of the State of Georgia for the year ended
June 30 1962 My examination was made in accordance with generally ac
cepted auditing standards and accordingly included such tests of accounting
records and such other auditing procedures as I considered necessary in the
circumstances
In my opinion the accompanying statement of receipts and payments
fairly presents the results of operations of the Department of Audits for the
year ended June 30 1962 in conformity with generally accepted accounting
principles applied on a basis consistent with that of the preceding year
The records for the year under review were kept efficiently and I appre
ciate the cooperation and courtesies extended to me during the course of my
examination
Respectfully submitted
JOHN G MARTIN
Certified Public Accountant103
DEPARTMENT OF
BANKING104
DEPARTMENT OF BANKING
RECEIPTS 1962 1961
INCOME FROM STATE REVENUE ALLOTMENTS
Appropriation 30500000 18000000
Budget Balancing Adj ustment 89 807 74
Revenues Retained
Earnings 17875 41773
Transfers Other Spending Units 1193 45 38968
Total Income Receipts 30398530 26983579
NONINCOME
Private Trust Funds 283676 602166
CASH BALANCES JULY 1st
Budget Funds 968459 1005319
Private Trust Funds 841804 377250
32492469 28968314
PAYMENTS
EXPENSE
Personal Services 20955063 17770829
Travel 5408040 5552688
Supplies Materials 306411 220307
Communication 412393 368301
Publications Printing 404684 4 342 38
Repairs 116769 253154
Rents 70933
Insurance 989 75 l03990
Indemnities 599 75
Pensions Benefits 1718259 1450231
Equipment 273144 787876
Miscellaneous 389 91 188 m
Total Expense Payments 29803662 27020439
NONCOST
Private Trust Funds 396741 137612
CASH BALANCES JUNE 30th
Budget Funds 1563327 968459
Private Trust Funds 728739 841804
32492469 28968314105
DEPARTMENT OF BANKING
SUMMARY
FINANCIAL CONDITION
The State Department of Banking ended the fiscal year on June 30 1962
with a surplus of 1563327 in operating funds after providing reserve of
728739 for private trust funds held by the Department on this date
REVENUE COLLECTIONS
This Department is the revenuecollecting agency for fees and assessments
levied on the institutions coming under the jurisdiction of the Department
of Banking as provided by law
In the fiscal year ended June 30 1962 325000 was collected from fees
for investigations of new banks and branch offices 62000 for private bank
registration fees 1114131 for credit union supervision fees 29369000
for open bank examinations and 1662355 for credit union examinations
making total revenue collections for the year 32532486 all of which was
paid into the State Treasury in the period under review as required by law
Revenue collections for the past three years are compared in the following
statement
YEAR ENDED JUNE 30
REVENUE COLLECTIONS
Fees for New Bank Investigations
Fees for Private Bank Registrations
Fees for Credit Union Supervision
Fees for Open Bank Examinations
Fees for Credit Union Examinations
1962 1961 1960
3 250 00 4 250 00 2 500 00
QS 620 00 1 050 00
11141 31 3 390 00
293 690 00 280 340 00 332 595 00
ns 16 623 55 17 893 06 12 846 28
325 324 86 306 923 06 347 941 28
AVAILABLE INCOME AND OPERATING COSTS
State Appropriations to the Department for the year ended June 30 1962
was 30500000
In addition to the 30500000 provided as the current years appropri
ation 17875 was received from sales of banking laws and other sources
making total income for the year 30517875
From the 30517875 received 55345 was transferred to the State
Personnel Board for the pro rata cost of Merit System Administration and
64000 for State Employees Health Insurance leaving net income of
30398530106
DEPARTMENT OF BANKING
The 30398530 income and the 968459 cash balance on hand at the
beginning of the period made a total of 31366989 available with which to
meet expenditures approved on budget for the fiscal year
29803662 of the available funds was expended for budget approved
items of current expense and 1563327 remained on hand June 30 1962
and will be available for expenditure in the next fiscal period subject to
budget reapprovals
COMPARISON OF OPERATING COSTS
Operating costs for the past three years are compared in the statement
following
YEAR ENDED JUNE 30
EXPENDITURES 1962 1961 1960
EXPENSE
Personal Services 20955063 17770829 12732620
Travel Expense 5408040 5552688 4146923
Supplies 306411 220307 86462
Communication 412393 368301 284286
Printing Publicity 404684 434238 512967
Repairs Alterations 116769 253154 31364
Rents 70933
Insurance Bonding 98975 103990 63410
Pensions 1718259 1450231 1025435
Indemnities 00 59975 2135
Equipment 273144 787876 105139
Miscellaneous 38991 18850 18495
Total Cost Payments 29803662 27020439 19009236
Number of Employees on Payroll
June 30th 34 35 27
PRIVATE TRUST AND AGENCY FUNDS
There was on deposit June 30 1962 in the name of the State Department
of Banking 728739 representing accumulated deposits from liquidation of
banks and credit unions that have not been claimed including interest
thereon to June 30 1962
GENERAL
The Department of Audits is without authority to audit the accounts
pertaining to the liquidation of closed banks which are handled by the State
Department of Banking The Superior Courts of the State have exclusive
Jurisdiction over the distribution of funds received in liquidation of banks
and same is governed by court order107
DEPARTMENT OF BANKING
The Superintendent of Banks Mr W D Trippe is bonded in the amount
of 5000000 with the Hartford Accident and Indemnity Company their
bond No N3455059 dated July 1 1960 and the condition and obligation
of the bond is as follows
Now if the said W D Trippe shall faithfully discharge execute and
perform all and singular the duties required of him and which may be
required by the Constitution and the law and faithfully account for
all moneys that may be received by him from time to time by virtue
of his office and faithfully deliver to his successor all books moneys
vouchers accounts and effects whatever belonging to said office then
the above bond to be void otherwise to be of full force and effect
It is further agreed that the provisions of Section 89418 of the Code
of Georgia Annotated as they now exist or as they may be amended
are hereby made a part of the conditions of this bond to the same ex
tent as though specifically set forth herein
The Assistant Superintendent of Banks examiners and assistant examiners
are bonded for 1000000 each with the Hartford Accident and Indemnity
Company which meet with the legal requirements of Georgia Code Sections
13306 and 13311 and are listed as follows
Name Bond Number Premium Paid To
Arnold Thomas G N3539507 4 163
Aycock Melvin T N2804944 21563
Bolden Charles E N3333587 42463
Bridges Ray F N3423736 42263
Brooks B T R2428826 11263
Brown Harold S N3358449 8 162
Brown James B R2430895 71663
Callier R H Jr N2977780 7163
Goodloe H W Jr N3413733 8162
Gray BurchJ N3532221 10962
Grovensteen George W N2804478 11863
Gunn Robert H N2932539 10 162
Horton L G Jr N3538147 11863
Jackson William M N23932539 11 262
Jones Frank J N2975666 1163
Martin Edwin G N3359135 10 162
McClain J S Jr N3490125 5863
Mimbs Norman E N3483243 21363108
DEPARTMENT OF BANKING
Name Bond Number Premium Paid To
Paxton Walter A N2886701 1 163
Pierce D Neil N3540245 51663
Ramsey W Alan N3490124 5163
Reeves B Kyle Jr N3455409 71563
Sams M Oi N3539006 3563
Shannon William E Jr N3539562 43063
Salaries of the Superintendent and the Assistant Superintendent are
determined in accordance with Merit System pay classifications under
authority of a ruling by the Attorney General of the State dated November
28 1950 This ruling which held that the Act of the General Assembly
placing the Banking Department personnel under the State Personnel Board
superseded the Act of the General Assembly approved February 10 1949
which fixed the compensation of the Assistant Superintendent of Banks was
quoted in audit report covering the fiscal year ended June 30 1951
Books and records of the Department of Banking was found in excellent
condition all receipts disclosed by examination have been accounted for and
expenditures were within the limits of budget approvals and provisions of
State law
Appreciation is expressed to the Superintendent of Banks and the staff
of the Department of Banking for the cooperation and assistance given the
State Auditors office during this examination and throughout the year109
BUDGET BUREAU110
BUDGET BUREAU
RECEIPTS 1962
INCOME FROM STATE REVENUE ALLOTMENTS
Appropriation 10000000
Budget Balancing Adjustment6500000
TransfersOther Spending Units 6619
Total Income Receipts 3493381
NONINCOME
Private Trust Funds 1840
CASH BALANCES JULY 1st
Budget Funds 00
3495221
PAYMENTS
EXPENSE
Personal Services 318980
Travel 34888
Supplies Materials 66629
Communication 243 61
Insurance 8750
Equipment 1121458
Miscellaneous 3750
Total Expense Payments 1578816
NONCOST
Private Trust Funds 1840
CASH BALANCES JUNE 30th
Budget Funds 1914565
34 95221
1961Ill
BUDGET BUREAU
SUMMARY
This report covers an examination of the financial records and accounts
of the State Budget Bureau a new State Agency established in accordance
with Act of General Assembly approved February 12 1962 Georgia Laws
1962 page 17 and by Executive Order signed April 16 1962 as follows
EXECUTIVE ORDER
BY THE GOVERNOR
WHEREAS The General Assembly of Georgia at its 1962 Session
did enact legislation creating a new Budget Bureau for
the State of Georgia and providing for the appointment
of a State Budget Officer Ga Laws 1962 p 17 and
WHEREAS Said Act provided that the same should become effective
at the end of June 30 1962 and
WHEREAS It is deemed advisable that the State Budget Officer be
appointed immediately in order that he might be in
position to assume the duties and responsibilities pro
vided for in said Act as of July 1 1962 and
WHEREAS Said Act provides that the Administrative Head of the
Budget Bureau shall be the State Budget Officer ap
pointed by the Governor to serve at his pleasure and
WHEREAS I have actual knowledge of the integrity experience and
ability of one Ernest B Davis State Department of
Audits it is therefore
ORDERED That Honorable Ernest B Davis of Fulton County
Georgia be and he is hereby appointed as State Budget
Officer for a term beginning this date and ending at the
pleasure of the Governor it is further
ORDERED That the said Ernest B Davis do enter upon the per
formance of his duties immediately and that he have
such powers duties and responsibilities as specified
in the aforesaid Act Ga Laws 1962 p 17
This 16th day of April 1962
S Ernest Vandiver Signed
GOVERNOR
BY THE GOVERNOR
Wallace L Jernigan Signed
EXECUTIVE SECRETARY112
BUDGET BUREAU
FINANCIAL CONDITION
The State Budget Bureau ended the period covered by this examination
at June 30 1962 with a surplus of 1777615 available for operations after
providing the necessary reserves of 136950 to cover accounts payable
retirement and social security contributions outstanding at June 30 1962
and reserving 42404 for private trust and agency funds held on this date
AVAILABLE INCOME AND OPERATING COST
The State appropriation for the operation of the State Budget Bureau was
fixed at 10000000 per year by Amendment to the General Appropriation
Act see Georgia Laws 1962 page 132 This was reduced to 3500000 for
the period April 16 1962 through June 30 1962 by budget balancing adjust
ments
From this 3500000 allotment 6619 was transferred to the State
Employees Health Insurance Fund leaving 3493381 available with which
to meet expenditures for the period covered by this examination
1578816 of the available funds was expended in the period for operating
expenses of which 1121458 was spent for equipping the office for this new
Agency and 1914565 remained on hand June 30 1962
GENERAL
Mr Ernest B Davis the State Budget Officer appointed by the above
Executive Order has filed surety bond for 2500000 written by the United
States Fidelity and Guaranty Company for an indefinite period beginning
April 19 1962 The condition of the obligation of this bond is as follows
Now the condition of the above obligation is such that if the said
Ernest B Davis shall faithfully discharge all and singular the duties
required of him by virtue of his said office shall faithfully account for
all monies coming into his hands by virtue of said office then the
above obligation to be void otherwise to remain in full force and
effect
Appreciation is expressed to the Budget Officer and his staff for the
cooperation shown the examiner from this office113
CAPITOL SQUARE
IMPROVEMENT COMMITTEE114
CAPITOL SQUARE IMPROVEMENT COMMITTEE
RECEIPTS 1962 1961
INCOME PROM STATE REVENUE ALLOTMENTS
Appropriation212775287 182775287
Budget Balancing Adjustment 33500000 30000000
Revenues Retained
Earnings 2106000 2281950
Transfers Other Spending Unitsll 40000 1140000
Total Income Receipts2 472 41287 2139172 37
CASH BALANCE JULY 1st
Budget Funds 16053372 10267323
2 632 94659 2 241 845 60
PAYMENTS
EXPENSE
Personal Services 197500 131150
Supplies Materials 799119 640822
Heat Light Power Water 832711 1634437
Repairs 5900 3 16762
Rents 249775287 197775287
Insurance 1923
Building Cleaning Contract 84181 58 70 875 50
Miscellaneous 408620
Equipment 460000 L 346 37
Total Expense Payments260488675 208131188
CASH BALANCE JUNE 30th
Budget Funds 2805984 16053372
2 632 94659 2241 845 60
From Audit Report by John G Martin Certified Public Accountant115
CAPITOL SQUARE IMPROVEMENT COMMITTEE
JOHN G MARTIN
Certified Public Accountant
Decatur Georgia
July 26 1962
Capitol Square Improvement Committee
State of Georgia
Atlanta Georgia
Gentlemen
I have made an examination of the accounting records of the Capitol
Square Improvement Committee of the State of Georgia for the year ended
June 30 1962 and submit herewith my report
The Committee supervises the operations and maintenance of the State
Office Building located across the street from the State Capitol Building on
the south side of Mitchell Street in Atlanta Georgia It also acts as liaison
between the State of Georgia and the State Office Building Authority
The Committee is composed of the following members
Honorable Allen Kemper
Dr J H Venable
Honorable Dixon Oxford
Honorable Eugene Cook
Honorable Ben T Huiet
Dr Claude Purcell
Honorable B E Thrasher Jr
SecretaryTreasurer
A comparative statement of receipts and payments for the years ended
June 30 1961 and June 30 1962 is presented on page 1 of the unit report
Income from State revenue allotments was verified by inspection of the
State Treasurers records The regular appropriations were supplemented by
special appropriations from the emergency fund and were as follows
APPROPRIATIONS
Operations Outlay
Regular appropriation 15000000 197775287
Special appropriation 33500000 00
48500000 197775287116
CAPITOL SQUARE IMPROVEMENT COMMITTEE
Revenue retained represents receipts from rentals and was as follows
Operations Outlay
Rentals
Parking facilities 1596000
Other property 510000
2106000
Transfers to other spending units were as follows
Department of Audits
Department of Mines and Geology
750000
390000
1140000
Funds available for operations and outlay amounted to 263294659
which consisted of the preceding receipts 248381287 less 1140000 trans
ferred to other spending units and 16053372 budget funds on hand Julv
1 1961
During the year payments were made for expenses in the amount of
260488675 Budget funds on hand June 30 1962 amounted to 2805984
Cancelled checks were compared with the book entries and supporting
vouchers were examined The cash balance 2805984 was verified by com
munication with The First National Bank of Atlanta Atlanta Georgia
the depository The account is secured by 60000000 3 U S Treasury
Notes Series D1964 due May 15 1964 which are held in escrow by the
Federal Reserve Bank of Atlanta Georgia The account is also secured by
2500000 of U S Treasury sy8 Bonds of 1968 due May 15 1968 and
are held by the Federal Reserve Bank of Atlanta Georgia
The following statement presents a comparison of payments by the
committee for operating expenses of the Old State Office Building for the
years ended June 30 1962 and June 30 1961 and shows the increases and
decreases in the various accounts
Supplies and Materials
Building Cleaning Contracts
Heat Light Power and Water
Insurance and Bonding
Equipment Replacements
Year Ended June 30
1962 7 991 19 84181 58 00 00 00 1961 6 408 22 70 875 50 10 489 74 1923 1 246 37 Increase Decrease 1 582 97 13 306 08 10 489 74 1923 124637

92 172 77 89 039 06 3133 71
117
CAPITOL SQUARE IMPROVEMENT COMMITTEE

I have examined the accompanying statement of receipts and payments
of the Capitol Square Improvement Committee of the State of Georgia for
the year ended June 30 1962 My examination was made in accordance with
generally accepted auditing standards and accordingly included such tests
of accounting records and such other auditing procedures as I considered
necessary under the circumstances
In my opinion the accompanying statement of receipts and payments
fairly presents the results of operations of the Capitol Square Improvement
Committee for the year ended June 30 1962 in conformity with generally
accepted accounting principles applied on a basis consistent with that of
the preceding year
The records for the current year were kept efficiently and I appreciate
the courtesies extended me during the course of my examination
Respectfully submitted
JOHN G MARTIN
Certified Public Accountant119
DEPARTMENT OF
COMMERCE120
DEPARTMENT OF COMMERCE
RECEIPTS 1962
INCOME FROM STATE REVENUE ALLOTMENTS
Appropriation 72500000
Budget Balancing Adj ustment 1159 500 00
Revenues Retained
Grants from U S Government 9656300
Grants from Counties and Cities 51 344 67
Earnings from Services 10163 64
Transfers Other Spending Units 1 250 88
Total Income Receipts203532043
NONINCOME
Private Trust Funds 252926
CASH BALANCE JULY 1st
Budget Funds 11818775
2156 037 44
PAYMENTS
EXPENSE
Personal Services 34179962
Travel 6760820
Supplies Materials 2209187
Communications 25t 706 51
Printing Publicity 29346910
Heat Light Power Water 50052
Repairs 180686
Rents 295868
Insurance 92920
Indemnities 10 00
Pensions Benefits 1805831
Equipment 894709
Miscellaneous 192 79 25
Total Expense Payments 97676521
OUTLAY
Lands Buildings
Personal Services 787 go
Heat Light Power Water
Printing Publicity
Contracts 97679960
NONCOST
Private Trust Funds 252926
CASH BALANCE JUNE 30th
Budget Funds 19915577
2 156 037 44
1961
380 000 00
299 209 92
34 692 24
59 439 73
4 868 41
423 27
777 787 03
1 790 60
33 569 16
813146 79
210872 10
36 418 52
15 685 23
19 634 62
275 765 56
4509 14
2 686 50
836 33
13 241 30
22 435 01
48 428 25
650 512 56
150 00
11 50
58 00
42 436 38
1 790 60
118 187 75
813 146 79121
DEPARTMENT OF COMMERCE
CURRENT BALANCE SHEET
JUNE 30 1962
ASSETS
CASH ASSETS
Available Cash
In Banks
Operating Account 11299499
Planning Division Account 7613217
In State Treasury
ACCOUNTS RECEIVABLE
U S Government701 Program
LIABILITIES RESERVES SURPLUS
LIABILITIES
Accounts Payable
RESERVES
For Planning701 Program 7613217
For Contracts to Mature
Welcome Station Construction 100021 50
For Unearned Income 4 54813
SURPLUS
For Operations
Subject to Budget Approval
18912716
10028 61
199155 77
1 500 00
200 655 77
9 899 14
180 701 80
10 054 83
20065577
Note 150000 due to Operating Account from Planning Division Account122
DEPARTMENT OF COMMERCE
SUMMARY
INTRODUCTION
The within report covers an examination of the accounts of the Depart
ment of Commerce for the fiscal year ended June 30 1962
Act of the General Assembly approved March 17 1959 abolished the
Board of Commissioners of the Department of Commerce and provided that
the Secretary of the Board of Commissioners serving at the time the Legis
lative Act became effective should be the Director of the Department of
Commerce
Legislative Act of February 17 1959 transferred the powers duties and
functions of the State Planning Commission to the Board of Commissioners
of the Department of Commerce
FINANCIAL CONDITION
The Department of Commerce ended the fiscal year on June 30 1962
with a surplus of 1005483 for operations after providing the necessary
reserve of 989914 for liquidation of outstanding accounts payable and
reserving 7613217 for Planning Division701 Program 10002150 for
contracts to mature on Welcome Station construction and 454813 for
unearned income
AVAILABLE INCOME AND OPERATING COSTS
State appropriation to the Department for the fiscal year ended June 30
1962 was 72500000 This was increased to 188450000 by transfers of
19950000 from the States Emergency Fund to meet expenditures ap
proved on budget as provided by law and 96000000 for Capital Outlay
Georgia Ports Authority Rents
In addition to the 188450000 provided as the current years appropri
ation 9656300 was received in Federal Grants and 5134467 from cities
and counties for the 701 Program under the Planning Commission 716364
from the sale of Georgia Manufacturers Directories and 300000 from the
Georgia Ports Authority Savannah for European trade mission travel
making a total of 204257131
From the 204257131 received 600000 was transferred to the Build
ings and Grounds Fund of the Secretary of State 58692 was transferred
to the State Personnel Board for the pro rata cost of the Merit System
administration and 66396 was transferred to the State Personnel Board for
the employers contribution to State Health Insurance leaving net income
of 203532043123
DEPARTMENT OF COMMERCE
The 203532043 net income and the 11818775 cash balance on hand
at the beginning of the period made a total of 215350818 available with
which to meet expenditures approved on budget for the fiscal year
195435241 of the available funds was expended for budget approved
items of current expense and outlay and 19915577 remained on hand the
end of the fiscal year
COMPARISON OF OPERATING COSTS
The Departments expenditures for operations are compared for the
past three years in the following statement
YEAR ENDED JUNE 30
EXPENDITURES
1962
1961
1960
EXPENSE
Personal Services 34179962
Travel Expense 6760820
Supplies Materials 22091 87
Communications 25706 51
Heat Lights Water 50052
Printing Publicity 293 46910
Repairs Alterations 180686
Rents 295868
Insurance Bonding 92920
Pensions Ret Systems 18058 31
Indemnities 1000
Equipment 894709
Miscellaneous
Research 18055765
Other 1232160
Total Expense Payments 97676521
OUTLAY
New Buildings 1758720
Ports Authority Services 96000000
21087210 184 819 05
36 418 52 14 549 03
15 685 23 8 349 97
19 634 62 13 859 73
275 765 56 203 304 62
4 50914 3 940 44
2 686 50 497 20
836 33 175 00
13 241 30 9 209 06
22 435 01 16 659 95
39 918 55 40 566 97
8 509 70 3 021 42
65051256 498 952 44
42 655 88
1 954 352 41 693 168 44 498 952 44
Number of Employees on Payroll
June 30th
48
31
29124
DEPARTMENT OF COMMERCE
GENERAL
Mr Jack J Minter Director of the Department of Commerce is bonded
in the amount of 1000000 by the United States Fidelity and Guaranty
Company Bond No 231180796260 the conditions of which are quoted
as follows
Whereas the principal was dully appointed Director Georgia Depart
ment of Commerce for a period of time beginning July 1 1960 and to
be terminated at the pleasure of the Governor
Now therefore the condition of this obligation is such that if the above
bounded principal shall from the 1st day of July 1960 and until his
successor has been duly appointed and qualified faithfully perform
and discharge all of the duties and obligations of his said office and
shall faithfully and honestly account for all moneys securities and
other property that may come into the possession custody or control
of said principal then in such event this bond shall be void otherwise
to remain in full force and effect And it is understood and agreed by
the said Principal and said Surety the provisions of chapter 894 and
chapter 898 of the Code of the State of Georgia as they now exist
or as they may be amended are hereby made and incorporated herein
as conditions of this Bond to the same extent as though specifically
set forth herein
Mr Chester K Harding Administrative OfficerPlanning Division is
bonded in the amount of 1000000 by the United States Fidelity and
Guaranty Company Bond No 2311807145158 the conditions of which
are quoted as follows
Whereas the Principal was duly appointed Administrative Officer
Planning Division in the Department of Commerce on November 16
1959 for an indefinite period of time
The condition of this obligation is such that if the Principal Chester K
Harding shall well and faithfully perform all the duties of his office
then this obligation to be void
It is hereby understood and agreed that effective the 12th day of
December 1961 the following paragraph is added and becomes a part
of this bond
The State authorities shall require of all collecting officers and all
officers to hold public money so far as relates to moneys or reve
nues of the State to give on or before entering on the duties of
their office appointment or employment bond with good security
for the faithful performance of the duties of their office and faith125
DEPARTMENT OF COMMERCE
fully to account for all moneys coming into their hands together
with such other conditions as the laws may require as to the official
bond of the particular officer in question
Mrs Clara Caudell Killcrease is bonded for 1000000 as Treasurer of the
Department of Commerce Bond is written by the United States Fidelity
and Guaranty Company No 2311807186358 dated November 21 1958
and covers faithful performance of duties of the office of Treasurer of the
Department
Effective November 17 1959 the condition of the obligation of the bond
filed by Mrs Killcrease was amended as follows
The conditions of this obligation are such that if the Principal
Clara Caudell Killcrease shall well and faithfully perform all the duties
of her office and faithfully account for all moneys coming into her
hands as Treasurer during the time she continues therein or dis
charges any of the duties thereof then this obligation to be void
otherwise to remain in full force and effect
Travel vouchers should be submitted in detail with speedometer readings
to and from each city and town recorded separately
In some cases mileage has been summarized in one figure for several days
traveling Each days mileage should be recorded separately to facilitate
checking of travel vouchers
In the future all travel vouchers should be closely inspected as to daily
mileage readings before approval for payment
Subsistence for hotel and meals should also be recorded for each days
travel and not summarized for several days traveling
Mileage vouchers for John H Felton Industrial Representative show
speedometer readings and miles traveled as follows
November 24 start 15550 end 16510 total miles 960
January 14 start 16400 end 16976 total miles 576
Total Mileage November 2January 4 1536
The above readings show duplicate payments from speedometer readings
16400 to 16510 or mileage overpayments in the amount of 660 for 110 miles
A refund should be made in the amount of
payment
360 to cover this over126
DEPARTMENT OF COMMERCE
Included in reimbursements to Jack J Minter Director of the Depart
ment of Commerce are charges for rooms 13968 and meals 27725 expenses
incurred on trip to the Seattle Worlds Fair by the following persons
J J Minter
Ernest Vandiver
Henry G Neal
T A Smith
Burson Gunn
Lowell Conner
Richard Ashworth
Bill Hardman
Charles H Allen
Expense of the Governors Red Carpet Tour of Georgia is shown as
733100 paid to air lines without listing names of parties making trip
Expense of the Governors European Trade Mission totaling 1723996
is shown as travel expense according to vouchers submitted and includes
expenses of Director Jack J Minter
All receipts disclosed by examination have been accounted for and ex
penditures for the period under review were within the limits of budget ap
provals except as noted
Appreciation is expressed to the members of the Commission the Secretary
and Director of the Department of Commerce and the staffs of the Commerce
Department and the Planning Commission for the cooperation and assistance
given the State Auditors office during this examination and throughout the
period under reviewDEPARTMENT OF COMMERCE
DETAIL OF PAYMENTS FOR PRINTING AND PUBLICITY
YEAR ENDED JUNE 30 1962
127
AdArts Inc
Advertising
Adcraft Advertising
Advertising
Adgraphics Inc
Advertising and Printing 583250
File Folder 2250
American Book and Paper Company
1040 Mailing Tubes
American Chamber of Commerce in France
Publicity Materials
American Hotel Assn and Directory Corp
1 Hotel Red Book
American Marketing Services
Book
American Museum of Natural History
B ooks
Anderson Laura
Info Booklets
The Associated Press
Photographs
Atlanta Chamber of Commerce
2M Copies Greater Atlanta Brochure
Atlanta City Directory Company
1 City Directory 6500
1 Atlanta Suburban Directory 4000
The Atlanta Magazine
1500 Copies February Issue
Atlanta Matrix and Electrotype Co
Photo Printing
Atlanta Newspapers Inc
Advertising
Atlanta Lithoplates Inc
Photo Printing
Bainbridge and Decatur County Chamber of Commerce
3M Brochures
Bailey Photography
Photo Printing
Barfield Envelope Company
11M Printed Envelopes
Harry Barfield Company
100 Sets Income Tax Forms
Belvedere Baseball Inc
1 Advertising Sign 3 x 10
Belvedere Printing Company
Photo Printing
75692
21700
585500
6261
5500
600
100
1500
150
2500
70000
10500
75000
11992
331 36
4275
300000
1000
123 30
1211
5000
1835128
DEPARTMENT OF COMMERCE
DETAIL OF PAYMENTS FOR PRINTING AND PUBLICITY
YEAR ENDED JUNE 30 1962
The Bowen Press
50M Fishing Booklets 800000
50M BrochuresGeorgia First 97500
The Branham Company
Advertising
Fred L Britt
Photo Printing
Roger L Butler
Rtd CheckGa Manufacturers Directory
Campbell Photo and Printing Service
Photo Printing
Capital City Supply Company
2 Bolls Duplex Tickets
Carolyn Carter
PhotoPrinting
Julian H Clark
Advertising
Sarah Coan
Tape Transcription
Columbus Newspapers
Advertising Refunds
Congressional Digest
1 Copy Volume 40
Conway Publications Inc
Blue Book of Southern Progress
Craftsman Photo Company
PhotoPrinting
Cullom and Ghertner Company
10M Brochures Chattahoochee Natl Forest
Custom Creations Inc
Advertising
Daniel Starch and Staff
Advertising
Derickson Photography
Photo Printing
Dillard Paper Company
10M Sheets Moistrite Opaque Paper
Jerome Drown
7 Photographs
EastburnSiegel
Advertising
Egan Decorating Company
Advertising
Thomas D Eskew
V S Govt Publications
8 975 00
327 50
1906
500
115 17
400
1 409 47
250 00
18400
23 88
125
225
147 81
600 00
488 99
5000
5000
2570
140 50
184 016 36
20400
540129
DEPARTMENT OF COMMERCE
DETAIL OF PAYMENTS FOR PRINTING AND PUBLICITY
YEAR ENDED JUNE 30 1962
Foote and Davies Inc
103 400 Flag and Flower Booklets 528925
25M Centennial Maps 207380 736305
The J W Ford Company
Advertising and Photo Printing 4142 80
Gainesville Daily Times
Advertising 29000
Garden Gateways
Advertising 30000
General Binding Corporation
Bindings 37027
General Specialties Inc
Advertising 1500
Georgia Blue Print Company
PhotoPrinting 940
Georgia Mountain Fair Inc
Advertising 4000
Georgia Magazine
Advertising 60000
53 Copies December IssueZ 15900 75900
Georgia Press Advertising Service Inc
Advertising 783818
Georgia Press Association
Advertising 77 50
Georgia Mountains Association
50M Brochures Mountain Leisureland 193700
The Georgia Sportsman
Advertising 117000
Governors Conference on Trade
Publishing Refunds 13888
Georgia State Chamber of Commerce
1M Copies 1962 Industrial Survey of Ga 990 00
The Guide to Georgia
1M Copies of the Guide 16800
Guest Printing Company
Advertising 5000
John H Harland Company
1M Engraved Business Cards 6620
Industrial Printers
900 Printed Tickets 1635
Interchemical Corporation
Printing Ink 5670
Journal of Labor
Advertising 4500130
DEPARTMENT OF COMMERCE
DETAIL OF PAYMENTS FOR PRINTING AND PUBLICITY
YEAR ENDED JUNE 30 1962
Kingston Printing Company
8900 Tourist Information Cards Trim No 28 00
Georgia Visitors Register 450
Kirkland White and Schell
Outdoor Poster Advertising
The Letter Shop
Photo Printing and Veritype
LevitonAtlanta
Art Production on 1961 Annual Report
Lithoplates Inc
Photo Printing
Longino and Porter
500 Kit Covers 203 qq
4M Ga Industry Week Posters 85550
4125 Annual Report Booklets 2 763 75
3M Envelopes 12500
2750 Business Cards 4850
2500 BookletsWorld Trade Commerce 41000
Printing Ga Manufacturers Directory 10000 20
1M Copies Minutes of Governors Conference 288514
3200 Copies Quarterly Report 56700
1M Travel Expense Report Forms 4800
Handling Ga Industry Week Posters 11745
339 Copies of Governors Conference 18500
The Masonic Review Digest
Advertising
McGinnis Associates
Photo Printing
Jake Mewborn Display Advertising Co
Advertising
Millers Book Store
Book
The Mimeograph Company
Photo Printing
Miscellaneous Refunds
The Moultrie Observer
Advertising
National Fraternal News
Advertising
R L Nagle
75 Sets Engraved Outlines of State
National Assn of Travel Organizations
Promotion Advertising
Christopher A Norred Jr
American Consul Luncheon Invitations
3250
25549 88
1550
45000
184570
18 208 54
2000
684
10000
500
6525
815
4704
23500
312 50
6000
1150
DEPARTMENT OF COMMERCE
DETAIL OF PAYMENTS FOR PRINTING AND PUBLICITY
YEAR ENDED JUNE 30 1962
131
Petty Cash
Pamphlets Booklets
Phils Litho Service
Multilith Supplies and Service
Plunkett and Company Inc
Photo Printing
The Photomatic Corporation
Photo Printing
Lewis H Potter Florist
Decorating Georgia Display Exhibit
Progressive Engravers Inc
Photo Printing
Publication Administration Service
15 Booklets
Reinhold Publishing Corp
1 Copy Eastwood Soilless
RemingtonRand
RefundGa Manufacturers Directory
Gus Russell Inc
Photo Printing
Sales Management Magazine
1 Copy of Sales Management
Selective Publications
1 Copy Public Communications Media
Sloan Paper Company
Printing Paper and Supplies
Southeastern Films
Photo Printing
Standard Press Inc
5M Postal Cards of State Capitol
State Highway Department
Maps
Stein Printing Company
2 Negatives of Maps
Storey and Son
19 Pictures Frames and Mounted
Hugh Stovall
Photograph
Superior Type Inc
Photo Printing 21425
Leave Record Forms for 1962 6350
Supreme Court of Georgia
Copies of Opinions
3469
54020
8896
3592
3000
308 63
1500
610
150
7950
500
750
1 636 06
165 50
100 00
450
1800
24100
500
27775
1460132
DEPARTMENT OF COMMERCE
DETAIL OF PAYMENTS FOR PRINTING AND PUBLICITY
YEAR ENDED JUNE 30 1962
The Sylvania Telephone
Pictures of Tourist Information Center
The Telegram
Advertising
The Typography Shop
Photo Printing and Typography
U S Dept of Agriculture
Aerial Photography
U S Dept of Commerce
Reports
U S 301 Highway Association
Advertising
U S Superintendent of Documents
1 Airport Design Catalog
WGGA Press Radio Center
Georgia Mountain Fair Package Announcements
Whitaker Paper Company
43M Sheets Paper
Williams and Company
Advertising
Williams Printing Company
500 Tourist Ambassador Certificates
Willy Lobel
2 Photographs
A J Wouters
PhotographsAntwerp Belgium
Wyant and Sons Paper Company
75M Sheets Hammermill Bond 220 00
Paper for Printing 202750
2200
4250
3 927 06
8390
390
400 00
250
5000
228 96
900 00
9730
1400
5600
2 247 50
293 469 10133
DEPARTMENT OF COMMERCE
RESEARCH PAYMENTS
YEAR ENDED JUNE 30 1962
DETAIL OF RESEARCH PAYMENTS
Coosa Valley Area Planning and Dev Commission
Industrial and Commercial Development Studies in
Northeast Georgia
Georgia Institute of Technology
Analysis of Selected Industrial Potential for State of
Georgia7295045
Industrial Development Studies 2 996 56
Industrial Survey in Elbert County 1350000
Phosphate Studies 260137
The University of Georgia
Products and Imports Studies 7859 96
Tourist and Recreation Studies 8 413 06
Gordon Robertson Gary
Mapping Drilling and Consultant WorkIron Ore
Study in Quitman County
Law Engineering Testing Company
Subsurface Exploration Quitman County
J Bryce Smith
Drilling Test Holes for Iron Ore in Quitman County
60 00000
92 048 38
16 273 02
400 00
8 618 00
3 218 25
180 557 65135
COMPTROLLER GENERAL136
COMPTROLLER GENERAL
RECEIPTS 1962
INCOME FROM STATE REVENUE ALLOTMENTS
Appropriation 75000000
Budget Balancing Adjustment 3243591
Revenues Retained
Taxes
Earnings from Services 29 00
Transfers Other Spending Units 2 30L 50
Total Income Receipts 78016341
NONINCOME
Private Trust Funds 605152
Revenue Collections Unfunded 166 355 58
CASH BALANCES JULY 1st
Budget Funds 2219433
Revenue Collections Unfunded 300 779 73
Private Trust Funds 01
1961
550 000 00
35 256 40
1 00
183 96
64 19
585377 17
2 083 72
156 301 71
81 401 54
144 478 02
01
94283342 96964217
PAYMENTS
EXPENSE
Personal Services 448862 21
Travel 15394135
Supplies Materials 12 81071
Communication 33 g 06
Publications Printing 6990074
ttepairs o 01 ip
Insurance 460 g0
Indemnities 272 50
Pensions Benefits 29 689 77
Equipment 5420 28
Miscellaneous 12 210 96
Total Expense Payments 770 75010
NONCOST
Private Trust Funds 605455
CASH BALANCES JUNE 30th
Budget Funds 3160764
Private Trust Funds 3 02
Revenue Collections Unfunded 134 424 15
372 747 05
101 520 96
13 367 01
23 983 48
73 409 97
6 126 25
359 13
25189 49
20 708 24
7 172 80
644 584 38
2 083 72
22194 33
01
300 779 73

94283342 96964217137
COMPTROLLER GENERAL
CURRENT BALANCE SHEET
JUNE 30 1962
ASSETS
CURRENT ASSETS
Available Cash in Banks
Budget Funds 3160764
Agency Funds 302
Revenue Collections 13442415 16602877
Accounts Receivable Travel overpaymentsSee
Comments
W C Baggs 768
HalHendry 378
Mrs T O Monfort 360
E C Thomas 764
J R Wimberly 336 2606
166 054 83
LIABILITIES RESERVES AND SURPLUS
CURRENT LIABILITIES
Undrawn Salary Zack D Cravey 560320
Accts Payable and Purchase Orders Outstanding 25 034 28
RESERVES
Agency Funds 3 2
Revenue Collections 13442415
SURPLUS
For Operations Subject to Budget Approval
30 637 48
134 42113
996 22
166 054 83138
COMPTROLLER GENERAL
SUMMARY
FINANCIAL CONDITION
The Comptroller Generals office had an operating surplus of 99622 on
June 30 1962 after making provision for liquidation of 3063748 accounts
and salaries payable and purchase orders outstanding and reserving
13442415 balance of revenue collections which should have been trans
mitted to State Treasury by June 30 1962 and which should be transferred
to the State Treasury immediately
Included in accounts and salaries payable is the amount of 560320 due
Comptroller General Zack D Cravey for salary to which he is entitled but
which had not been drawn at June 30 1962
REVENUE COLLECTIONS
The Comptroller Generals office is the revenuecollecting agency for
taxes and fees pertaining to the administration of the insurance laws fire
safety and prevention laws and industrial loan laws of the State
In the fiscal year under review 1316238903 was collected from taxes
and fees as detailed on page 2 of the unit report These collections and the
30077973 on hand not paid to the State Treasury before the beginning
of the fiscal year on July 1 1961 made a total of 1346316876 to be ac
counted for
1332874461 of the total to be accounted for was transferred to the
State Treasury in the year and the 13442415 that should have been paid
to State Treasury by June 30 1962 will be paid to State Treasury in the
next fiscal period
Revenue collections the past three years are compared in the following
statement
YEAR ENDED JUNE 30
REVENUE COLLECTIONS
Insurance Regulatory Fees
insurance Agents Occup Tax
and License Fees
Insurance Premium Tax
Sale of Manuals
Safety Fire Prevention Fees
Industrial Loan Fees
Industrial Loan Tax
1962 311 57276 39018700 11 502 724 93 1961 296 925 00 37653000 11 283 478 06 4555 00 39963 95 191 46304 619009 25 1960 285 52000 322 88700 10 619 36501 4 33510 39 410 38 175 383 81 57440611
5383 25 44 026 75 207155 38 701 338 96
13162 389 03 12 811924 30 12021 30741
139
COMPTROLLER GENERAL
AVAILABLE INCOME AND OPERATING COSTS
State Appropriation for the operation of the Comptroller Generals office
in the fiscal year ended June 30 1962 was 75000000 To meet expenditures
approved on budget an additional amount of 3243591 was transferred
from the State Emergency Fund as provided by law making total allot
ment to the Comptroller Generals office in the year 78243591
In addition to the funds provided as the current years appropriation
2900 was received from sale of forms making total income receipts for the
fiscal year 78246491
From the 78246491 income receipts 230150 was transferred to the
State Personnel Board for the pro rata cost of Merit System Administration
and Employees Health Insurance leaving net income available to the Comp
troller Generals office of 78016341
The 78016341 net income and the 2219433 cash balance at the be
ginning of the fiscal year made a total of 80235774 available with which
to meet expenditures approved on budget for the period under review
77075010 of the available funds was expended in the fiscal year for
expense of operating the Comptroller Generals office and 3160764 re
mained on hand June 30 1962 the end of the fiscal year
COMPARISON OF OPERATING COSTS
Operating costs for the past three years are compared in the following
statement
YEAR ENDED JUNE 30
BY ACTIVITY 1962 1961 1960
General Office 28871917 28320085 20071305
Rating Dept Insurance 2639379 2229357 1844125
Safety Fire Commissioner 30667539 22191568 18382704
Industrial Loan Commissioner 14896175 11717328 11798705
77075010 64458338 52096839
140
COMPTROLLER GENERAL
YEAR ENDED JUNE
BY OBJECT 1962 1961
Personal Services 44886221 37274705
Travel Expense 15394135 10152096
Supplies 1281071 1336601
Communication 3340906 2398348
Printing Publicity 6990074 7340997
Repairs Alterations 377172 612625
Insurance Bonding 46080 35913
Pensions Social Security 1024668 805729
Pensions Emp Ret System 1944309 1713220
Indemnities 272 50
Equipment 542028 2070824
Miscellaneous 1221096 717280
77075010 64458338
30
Number of Employees on Payroll
June 30th
General Office
Rating Department Insurance
Safety Fire Commissioner
Industrial Loan Commissioner
46
5
38
20
109
41
5
36
19
101
1960
327 042 75
90 593 81
7 636 33
20 602 11
44 458 25
2 635 03
296 49
6 486 82
15 280 99
4 074 49
1 861 32
520 968 39
35
4
23
19
81
GENERAL
The Advisory Board and the Appeal Board appointed under provisions
of Legislative Act approved February 25 1949 creating the office of the
Safety Fire Commissioner and the Advisory Board appointed under provi
sions of Legislative Act of March 4 1955 creating the office of the Georgia
Industrial Loan Commissioner were abolished by Acts of the General As
sembly approved February 17 1959
Code Section 89806 reads in part as follows regarding bonds required
of State officials and employees
The State authorities shall require of all collecting officers and all offi
cers to hold public money so far as relates to moneys or revenues of
the State to give on or before entering on the duties of their office
appointment or employment bond with good security for the faithful
performance of the duties of their office and faithfully to account for
all moneys coming into their hands together with such other condi
tions as the laws may require as to the official bond of the particular
officer in question 141
COMPTROLLER GENERAL
The Comptroller General Zack D Cravey is bonded in the amount of
2000000 with the Hartford Accident and Indemnity Company their
bond Number 2305662C dated December 12 1958
The condition of the obligation under this bond is That Whereas the
above bound Zack D Cravey was on the 4th day of November 1958 duly
and legally elected Comptroller General of the State of Georgia for the term
of four years beginning January 4 1959 Now therefore should the said
Zack D Cravey faithfully discharge the duties of the office of Comptroller
General of the State of Georgia during the time he continues therein or
discharges any of the duties thereof then the above bond to be void other
wise to be in full force and effect
To comply with the provisions of Code Section 89806 quoted in preced
ing paragraphs the Comptroller Generals bond should include as a condi
tion of the obligation the faithful accounting for all moneys coming into the
hands of the Comptroller General as well as the faithful performance of the
duties of the office
Hubert McDonald is bonded as Deputy Insurance Commissioner under
Honesty and Faithful Performance Bond in the amount of 500000 written
by the Aetna Casualty and Surety Company their bondllS24777 dated
July 10 1959
Ralph R Cadle Loan Commission Chief Deputy is bonded in the
amount of 500000 with the United States Fidelity and Guaranty Com
pany their bond 2319107106855 dated June 7 1955 covering faithful
performance This bond is payable to Zack D Cravey Industrial Loan
Commissioner State of Georgia In order to more adequately protect the
State bond should be payable to successors in office in addition to the pres
ent incumbent
Mrs Lora A Henning ClerkTypist in the office of the Loan Commis
sion is bonded for 200000 with the United States Fidelity and Guaranty
Company their bond 2319107106755 dated June 10 1955 covering
faithful performance of duties Bond is payable to Zack D Cravey Indus
trial Loan Commissioner State of Georgia and does not include the addi
tion of Successors in Office as it should in order to more adequately pro
tect the State
In order to comply with the provisions of Code Section 89806 and to
more adequately protect the State bonds of Loan Commission Chief Deputy
Ralph R Cadle and ClerkTypist Mrs Lora A Henning should include as a
condition of the obligation the faithful accounting for all moneys coming
into their hands as well as the faithful performance of the duties of the
respective offices142
COMPTROLLER GENERAL
Schedule bonds covering other employees in the Comptroller Generals
office are as follows
Firemans Fund Insurance Company
Bond Number F4041379
Honesty and Faithful Performance Coverage
Premium paid to January 1 1963
Herbert Hollis Gray
Hal S Wimberly
Vivian Thornton Bates
Harry B Christian
Jenny F Salomon
Emory C Thomas
Huldah Caldwell
Tomme K Ray
Mattie Davis
Mrs Charlotte Peters
Larry Linsey
Examiner
Clerk
Bookkeeper
Mgr Lie Div
Secretary
Auditor
Bookkeeper
Bookkeeper
Maid
Clerk
Porter
300000
100000
1000000
1000000
500000
250000
200000
200000
100000
100000
200000
Total3950000
Firemans Fund Insurance Company
Bond Number 4041627
Honesty and Faithful Performance Coverage
Premium paid to February 16 1963
Louise Mauldin Stenographer
Barbara Mills Stenographer
F A Robinson Inspector
Ponda Eley Walker Stenographer
Fred P Reinero Dep Fire Marshal
Stanton Adams Fire Inspector
Lucius E Vaughn Gas Inspector
100000
100000
100000
100000
100000
100000
100000
Total 700000
Under the laws of the State of Georgia Code Section 401805 the State
Auditor is required in his audits of each agency to call special attention to
any illegal improper or unnecessary expenditure all failures to keep records
and vouchers required by law and all inaccuracies irregularities and
shortages143
COMPTROLLER GENERAL
The law also provides that a copy of this report be made available for
the use of the Press of the State
In compliance with the above special attention is called to the following
conditions and transactions disclosed by examination
Included in the expense of the Safety Fire Commissioners office are the
following payments
Expense of Junior Fire Marshal Conferences July 2428
1961 and August 2026 1961Detail page 26 of unit
report 944184
Extra Personal Services at Conferences
Mrs Billy Aiken 8500
J L Cornett Photographer 45000
Sonny Holcombe 1750
Carter Martin 11000
Supplies
1 Carton Paper Plates 450
Masking Tape Thumb Tacks etc 560
Plex Tubing for Fire Safety Demonstration 2040
Medals Cups and Engraving 8933
Printing and Publicity
Sign for Jr Fire Marshal Camp 1250
183 Zinc Cuts for Publication in Georgia daily and week
ly Newspapersconcerning Activities of Delegates 81376
Film Production Services Jr Fire Marshal Camps 25000
Insurance
Policy Premiums for Jr Fire Marshal Camps 25305
1155348
Payments reported as being for promotion of the Fire Safety Program
for which Mr Zack D Cravey is responsible are summarized as follows
10M Hand Mirrors wCalendar and Printing 55000
10M Jr Fire Marshal Cards and 50M Jr Fire Inspector
Cards 85500
20130 Jr Fire Marshal Badges 573963
250M Assorted Folding Fans 964680
61665 Ball Point Pens with Imprint on Cylinder 411245
2090388
The above payments are shown in detail by vendor and date in schedule
of payments for Printing and Publicity144
COMPTROLLER GENERAL
The Act creating the office of Georgia Safety Fire Commissioner Pages
10571069 of Acts of 1949 provides in part as follows
Section 2 The Commissioner is hereby charged with the duties and
chief responsibility for the enforcement of this law He may consistent
with this law delegate to the officers and employees appointed here
under such duties and powers as in his discretion he shall deem neces
sary or advisable for the proper enforcement of this law and shall have
full supervision and control over them in the performance of their
duties or in the exercise of any powers granted to them by him or by
this law He shall be the final authority in all matters relating to the
interpretation and enforcement of this law except so far as his orders
may be reversed or modified by the courts
Section 26 The State Fire Marshal may promote any plan or program
which tends to disseminate information on fire prevention and similar
projects and aid any association or group of individuals which are
primarily organized along such lines It shall be the duty of the State
Fire Marshal to carry on a Statewide program of fire prevention edu
cation in the schools of the State and establish therein fire drills All
local school authorities are required to cooperate with the State Fire
Marshal in carrying out programs designed to protect the lives of
school children from fire and related hazards
Paragraph II Section I Article VII of the State Constitution provides
in part as follows
1 The General Assembly shall not by vote resolution or order grant
any donation or gratuity in favor of any person corporation or
association
It follows therefore that if the General Assembly does not have the
power to make donations or grant gratuities no board or office created by
Act of the General Assembly has the power to make donations or grant
gratuities
Correspondence and opinions of the States Attorney General regarding
expenses paid by the Georgia Safety Fire Commissioner in administering a
program of fire prevention education are quoted as follows
k145
COMPTROLLER GENERAL
September 19 1957
MEMORANDUM
To Honorable Zack D Cravey
Comptroller General of Georgia
Exofficio Georgia Safety Fire Commissioner
Honorable B E Thrasher
State Auditor
From Eugene Cook Attorney General of Georgia
F Douglas King Asst Attorney General
Subject Payment of Subsistence of Junior State Fire Marshals while in
Attendance at Rock Eagle Camp for Instruction in Fire Safety
and Fire Prevention in Public Schools
The question has been raised as to whether the Georgia Safety Fire
Commissioner is authorized under the Georgia Safety Fire Act Acts of 1949
pp 10571068 Chapter 92A7 of the Georgia Code Annotated to pay sub
sistence allowances of junior fire marshals while attending a training school
conducted at Rock Eagle Camp
The purpose of this camp is to educate those junior fire marshals se
lected by school officials of each of the counties of the State in the importance
of fire safety and fire prevention in the public school systems of the State
in order that they may go back to their respective communities and spread
the gospel of fire prevention The instruction is by lecture visual educa
tion and actual demonstration by experts in the field of fire safety
The Safety Fire Act specifically charges the Commissioner with the
duty of carrying on a Statewide program of fire prevention education in
the schools of the State Sec 92A735 Furthermore the Act makes
the Commissioner the final authority in all matters relating to the interpre
tation and enforcement of the Act except so far as his orders may be re
versed or modified by the courts Sec 92A702 I therefore conclude
that the Rock Eagle Camp Training School is an integral part of the State
wide program of fire prevention education in the schools of this State
Next we reach the question under consideration can the Commis
sioner pay the subsistence expenses of delegates to this school The Act
provides that the subsistence expenses of employees of the Fire Marshals
office may be paid in connection with the execution of their duties when away
from their headquarters All of the delegates to the Rock Eagle School are
duly deputized junior fire marshals While I am not passing on the question
of whether the term employees embraces junior fire marshals I do wish
to point out that the Commissioner is authorized to pay subsistence and146
COMPTROLLER GENERAL
travel expenses of employees of his office to each of the schools in the one
hundred and fiftynine counties of this State Apparently the Commis
sioner after due consideration has determined that it is far more expeditious
and far less expensive to the State to call selected groups of the junior fire
marshals together at Rock Eagle Camp for specialized instruction
I am not unmindful of the Constitutional inhibitions regarding the levy
of taxes and the expenditure of tax funds Article VII Section II sub
paragraph 2 of the Constitution of Georgia specifically provides for the levy
of taxes and expenditure of tax funds for educational purposes Our courts
have consistently given the words educational purposes the broadest sig
nificance See Worth v Board of Education 177 Ga 166 at page 175
Bowers v Hanks 152 Ga 659 Hanks v DArcy 156 Ga 55 Smith v
Tolbert 160 Ga 268
It is a general rule of constitutional law that where the Legislature de
clares the policy and legal principles but delegates to an administrative offi
cial power to ascertain the facts and the inferences therefrom to which the
policy and principles apply that such Act is not unconstitutional for failure
to prescribe in minute detail every standard of its administration See
Yakus v U S 321 U S 414 Opps Cotton Mills v Admr Wage and Hour
Div 312 U S 126 Schecter v U S 295 IT S 495 In the instant Act the
Commissioner is charged with the responsibility of carrying on a Statewide
program of fire prevention education in the schools of the State The meth
ods and details of such Statewide program of education is left to the dis
cretion of the Commissioner The Commissioner having determined that
such program of education can be conducted more expeditiously and less
expensively by bringing delegates together for specialized training would
appear to be authorized under the Act to pay the necessary expenses of such
training program
It is therefore my opinion that the Commissioner is authorized by the
Georgia Safety Fire Act of 1949 to pay subsistence expenses of junior fire
marshal delegates to the Rock Eagle Camp Fire Prevention School and that
such school is an integral part of the Statewide program of education in
fire prevention in the public schools
In
i
147
COMPTROLLER GENERAL
November 27 1957
Honorable Zack Cravey
State Fire Commissioner
State Capitol
Atlanta Georgia
Dear Zack
Since my release of the official opinion to you dated September 27 1957
respecting the expenditure of funds to defray the expenses of the Junior
State Fire Marshal Training School conducted at Rock Eagle Camp during
the past summer the State Auditor has raised the question of whether such
expenditures are authorized or prohibited under the Constitution of Geor
gia In my opinion I concluded that the expenditures were legal under the
provisions of the Georgia Fire Safety Act itself but stated in the opinion
that I was not at that time passing on the question of whether the statutory
authorization of such expenditures was in conflict with the Constitution
In view of this situation I desire to recall the official opinion dated Sep
tember 27 1957 for the purpose of studying the constitutional question
raised by the State Auditor
Thanking you for your cooperation I am
ECmg
Sincerely yours
Eugene Cook Signed
The Attorney Generaltm
148
COMPTROLLER GENERAL
May 14 1962
Honorable S Ernest Vandiver
Governor State of Georgia
State Capitol
Atlanta 3 Georgia
Dear Governor Vandiver
This will acknowledge receipt of your letter of May 11 1962 requesting
my opinion as to the constitutional and statutory legality of expenditures
covered by requisitions submitted to the Supervisor of Purchases by the
Georgia Safety Fire Commissioner More specifically your letter states that
these mirrors are to have fire slogans imprinted thereon involve a cost of
45400 and are to be distributed to the general public
Section 26 of the Act approved February 25 1949 Ga Laws 1949 pp
1057 1067 codified as Code Ann Section 92A735 provides
92A735 Dissemination of fire prevention informationThe
State Fire Marshal may promote any plan or program which tends
to disseminate information on fire prevention and similar projects
and aid any association or group of individuals which are primarily
organized along such lines It shall be the duty of the State Fire
Marshal to carry on a Statewide program of fire prevention edu
cation m the schools of the State and establish therein fire drills
All local school authorities are required to cooperate with the State
Fire Marshal in carrying out programs designed to protect the lives
of school children from fire and related hazards
Section 2 of said Act Section 92A702 provides in part that the Com
missioner shall be the final authority in all matters relating to the interpre
tation and enforcement of this Chapter except so far as his orders may be
reversed or modified by the courts
On its face Section 92A735 purports to vest the State Fire Marshal
with a very broad discretion for the law says that the Fire Marshal may
promote any plan or program which tends to disseminate information on
fire prevention Section 92A702 declares that the interpretation of
the law by the Commissioner is final While I have been called upon on
three prior occasions for official opinions concerning the scope of these
statutes this is the first time that a request has been made for a ruling as
to the legality of a purchase from both a constitutional and statutory basis
and is also the first time that a request has related to articles of this nature149
COMPTROLLER GENERAL
By a memorandum to the Georgia Safety Fire Commissioner dated
September 19 1957 I ruled that Section 92A735 was sufficiently broad to
authorize payment from State funds of the subsistence of Junior Fire Mar
shals while in attendance at fire safety and fire prevention classes conducted
by the State Fire Marshal at Rock Eagle Camp In that memorandum I
did not undertake to rule upon the constitutionality of Section 92A735 as
so construed
However on November 27 1957 I advised the Fire Commissioner by
letter that I was withdrawing my prior memorandum of September 19 for
the reason that the State Auditor has orally raised the question as to the con
stitutionality of such expenditures
Subsequently on June 30 1960 I rendered an official opinion to the
Georgia Safety Fire Commissioner holding that the purchase by him of
writing implements and pads to be used by the Junior Fire Marshals during
classes at Rock Eagle Camp was authorized by Section 92A735
More recently on April 10 1962 I rendered an opinion upholding the
purchase of Fire Marshal Badges for distribution to Junior Fire Marshals
as a part of the educational program conducted by the State Fire Marshal
In none of these prior opinions have I undertaken to rule upon the
constitutionality of Code Section 92A735 in accordance with wellsettled
judicial principles requiring that constitutional questions not be reached
unless absolutely necessary to a determination of the issue in question
1 See Report of State Auditor of Examination of the Comptroller General
for year ended June 30 1961 pp XXII
Boatright v Yates 211 Ga 1254 Barwick v Wind 203 Ga 8272 and
that the constitutionality of a statute be considered only where its validity
has been specifically raised by a responsible person whose rights are affected
thereby Carter v Dominay et al 157 Ga 1671
It is frequently the duty of the Attorney General in litigation to defend
the constitutionality of State statutes regardless of his own opinion concern
ing their validity and in recognition of that fact it has always been my policy
never to pass upon constitutional questions absent an express request by the
Governor or responsible Department Head Even then I do so only to the
extent necessary to a proper resolution of the precise issue at hand Like
the courts it is my duty to function only in the context of a bona fide contro
versy and not assume the office of censor morum of the Legislature and
other branches of government To do otherwise would violate the separa
tionofpowers scheme of our government Ramsey v Hamilton 181 Ga
365 375 150
COMPTROLLER GENERAL
In the light of these premises I now turn to the issue at hand
The Constitution of Georgia specifies the legitimate purposes for which
taxes may be levied Art VII Sec II Par I Code Sec 25501 Con
struing this paragraph it was said in Brown et al v Markin et al 162 Ga
172 174
The General Assembly has only those powers of taxation over the
State which it is permitted to exercise under the grant of power
contained in the Constitution
Moreover Art VII Sec 1 Par II of the Constitution Code Sec 25402
provides in part
1 The General Assembly shall not by vote resolution or order
grant any donation or gratuity in favor of any person corporation
or association
Appropriations of public funds must be for a public purpose and the
test of whether a particular activity may rightly be called a duty or an obliga
tory function of government is whether the welfare of the State as a whole
is substantially promoted by or involved in its exercise
42 A Jur 756 Sec 57 If a public purpose is set up as a pretense to con
ceal a private purpose the appropriation is illegal Incidental advantage
to the public or to the state which results from the promotion of private
interests does not justify their aid by the use of public money Id
p 758
In the light of these principles I do not deem it necessary to reach the
question as to the constitutionality of Code Section 92A735
In Fordham v Sikes 141 Ga 469 la it was held
a If a statute is equally susceptible of two constructions one of
which will harmonize it with the constitution and the other of which
will render it unconstitutional the former construction is generally
to be preferred
Applying this rule to Sec 92A735 I am of the opinion that said section
should not be construed as authorizing expenditures of the nature involved
here for to so do would render it unconstitutional as purporting to authorize
gratuities and expenditure of state funds for unauthorized purposes
In this respect it is apparent that the line of demarcation between legal
and illegal expenditures is often difficult to discern but in the present case
I am of the opinion that essentially what is involved is a gift or gratuity of
merchandise The fire message is a mere incident of the gift and could be
I151
COMPTROLLER GENERAL
conveyed just as well without imprinting it upon a gift of tangible property
whose principal utility is in its use as a mirror and not in the idea it also seeks
to convey
I think it appropriate to point out that the pocket mirrors here in ques
tion differ substantially from the Junior Fire Marshal subsistence allow
ances writing implements and badges The latter constituted an integral
part of an educational endeavor authorized by the Constitution Art VII
Sec II Par I Code Sec 25501an undertaking in which whatever ele
ments of a gift were involved emerged as an incident of the dominant func
tion which was education The Commissioners name did not ever appear
on the badges for example Here the reverse is true
Therefore properly construed Sec 92A735 does not authorize the ex
penditure in question
The question does arise however as to the constitutionality of so much
of Sec 92A702 as purports to authorize the Fire Commissioner to be the
final authority in all matters relating to the interpretation of this
Chapter This language is unequivocal and does not admit of an interpre
tation which might avoid constitutional adjudication State v Camp 189
Ga 2091 If this language is given its ordinary signification and effect
Code Sec 1021021 it would follow that the expenditures in question would
be beyond the realm of the Governor and other state officials to question
and necessarily would purport to vest the Commissioner with the authority
he apparently now asserts by virtue of having submitted a requisition
The Constitution Art Ill Sec I Par I Code Sec 21301 declares
The legislative power of the State shall be vested in a General
Assembly which shall consist of a Senate and House of Repre
sentatives
Under this paragraph it is held that legislative power may not be delegated
Phillips v City of Atlanta 210 Ga 72 74
In Bibb County v Garrett 204 Ga 8172 it was held
2 The act of 1946 Ga L 1946 p 237 which seeks to vest in the
Board of Commissioners of the County of Bibb full power and au
thority in its discretion to inaugurate constitute and administer
pension andor insurance provisions and benefits for all or any of
the officers and employees of the County of Bibb is violative of
article III section I paragraph I of the Constitution of 1945 Code
Ann 21301 which vests the legislative power of the State in the
General Assembly and is an unwarranted and unsuccessful attempt
to delegate its legislative authority152
COMPTROLLER GENERAL
Section 92A702 is little different in principle It purports to vest final
authority in the Commissioner to interpret the very law he is enforcing ex
cept to the extent that his orders may be set aside by the courts but even
here no ascertainable standards are prescribed by the lawmaking body to
govern the exercise of his discretion and in their absence it would appear
impossible for a court to determine when to reverse or modify the Com
missioners orders
Moreover nowhere in the caption of the Act of 1949 Ga Laws 1949
p 1057 is any reference made to the power of the Commissioner to be the
final authority in interpreting and enforcing the law and this renders the
statute fataUy defective pro tanto See Constitution Sec 21908 declar
ing that no law shall pass which contains matter different from what
is expressed in the title thereof Since the statute contains a separability
clause Sec 92740 other sections thereof will not be affected
Therefore I conclude that the purchase order in question is unauthor
ized by Section 92A735 and so far as Sec 92A702 purports to authorize
same it is unconstitutional for the reasons above assigned
With kindest personal regards I am
Yours sincerely
Eugene Cook Signed
The Attorney General
Leverett
ECrhw
cc State Auditor
Comptroller General
Supervisor of Purchases153
COMPTROLLER GENERAL
The examiners had a great deal of difficulty with the Insurance Premium
and License Accounts License fees were included with premium tax pay
ments in many instances and were not distributed properly on the cash book
The examiners noted in the course of the examination the Vanguard In
surance Company New York New York advanced the Insurance Com
missioner 177300 for premium tax and license fee in the fiscal period under
review When the premium tax was calculated for the year it was found
that the Vanguard Insurance Company owed 76208 premium tax and they
also owed 30000 for license fee making a total of 106208 that should have
been remitted to the Insurance Commissioner The 106208 due less the
77300 remitted made a total of 29208 due the Insurance Commissioner
The examiners informed employees of the Insurance Commissioner of these
facts and they contacted the Vanguard Insurance Company Correspond
ence with the company indicates that this company drew a check for 28908
but this check is still outstanding and has not as of the closing date of the
examination cleared the bank It is evident this check has been lost and
steps should be taken immediately to replace this check
The examiners also noted that the Grange Mutual Casualty Company
had been issued a license but that the 30000 fee had not been received
The Grange Mutual Casualty Company was informed of this fact and have
remitted their check for 30000 which was received October 4 1962
The Current Balance Sheet shows accounts receivable of 2606 for travel
overpayments A detailed explanation of these overpayments is as follows
Mileage readings on travel expense vouchers duplicated or overlapped
Mr W C Baggs128 miles at 6 per mile 768
Mr Hal Hendry63 miles at per mile 378
Mrs T O Monfort60 miles at 6 per mile 360
Mr J R Wimberly56 miles at 6 per mile 3 36
Rfd 10962
342
Motel bill showed two guestssingle rate allowed
Mr E C ThomasBill 1030
Single rate 824difference Rfd 101562 206
Federal tax on plane ticket
Mr E C Thomas Rfd 101262 553
Total to Accounts Receivable2606154
COMPTROLLER GENERAL
The examiners noted in the course of the examination that a number of
invoices were paid within the discount period allowed by the vendor but
the discount was not taken A schedule showing vendors name amount
paid vendor and discount allowable but not taken is presented below
Discount
Allowable
Gross Amount But Not
Vendor Invoice Paid Taken
Atlanta Newspaper Inc 1000 050
Dillard Paper Co 1705 34
Eden Company 1500 30
Emergox of Atlanta Inc 17400 348
Fulton Paper Company 1761 18
Fulton Paper Company 1594 16
Graybar Electric Company 1500 15
Hynes Company 29395 294
Sanitary Supply Company 2775 56
Sloan Paper Company 31872 637
Sloan Paper Company 11535 231
Sloan Paper Company 24320 486
Sloan Paper Company 18880 378
Southern Sanitary Company 495 10
Wyant Sons Paper Co 51700 1034
Total 3637
The examiners turned the above invoices over to employees of the Comp
troller Generals Department and refund or credit memo has been received
by the Comptroller Generals Department for the above mentioned invoices
after the closing date of this examination
All known receipts were traced into the Departments bank accounts
except as noted and the accounts were reconciled with amounts shown by
the banks as being on deposit June 30 1962
Expenditures were supported by vouchers on file in the Comptroller
Generals office and appeared to be in proper order with exceptions as
mentioned
Appreciation is expressed to the Comptroller General and his staff for
the cooperation and assistance given the State Auditors office during this
examination and throughout the year155
COMPTROLLER GENERAL
DETAIL OF PAYMENTS FOR PRINTING AND PUBLICITY
YEAR ENDED JUNE 30 1962
ANDERSON PHOTO COMPANY
Nov 1961
Four Photos
ATLANTA NEWSPAPERS INC
July 1961
Legal Notice 1575
Aug 1961
Legal Notice 1000
Oct 1961
Legal Notice 1882
Nov 1961
Notices of Public Hearing 3808
Nov 1961
Legal Notice 575
Dec 1961
Notices of Public Hearing 3732
ATLANTA SIGN COMPANY
Sept 1961
Sign for Jr Fire Marshal Camp
BARFIELD HARRY COMPANY
July 1961
10M 6x9 Kraft Clasp Envelopes 161 50
10M Summary Character and Credit Rpts 24500
2M Business Cards 5000
100M Numerical Designation of Ga Counties
Printed in 2 colors Revised Copy with 1960
Census 36006
2M Manila Kraft Envelopes Size 7x10 59 04
2M Manila Kraft Envelopes Size 9x12 7500
2M Manila Kraft Envelopes Size 6ix9 55 42
6M Brown Manila Envelopes with Clasp Size
10x13 Address as Follows
Compliments of Ga Safety Fire Commis
sioner Zack D Cravey Commissioner 25938
Aug 1961
50M Dept Envelopes with Picture on Back 52500
5M Brown Clasp Envelopes Size 6x9 9750
Sept 1961
10M Sheets Engraved Stationery and
10M Engraved Envelopes 93600
2400
125 72
1250156
COMPTROLLER GENERAL
DETAIL OF PAYMENTS FOR PRINTING AND PUBLICITY
YEAR ENDED JUNE 30 1962
BARFIELD HARRY COMPANYContinued
Nov 1961
1M 1962 Ga Industrial Loan Licenses
500 Delinquent Cards
24500 Insurance Agents Applications
10M Insurance Agents Applications for Limited
License
15M Insurance Agents Applications
Jan 1962
93 250 Special Booklet Envelopes 6x10 Side Flap
Painted Red and Black
60M 1962 License Renewal Forms
8M 9 Window Envelopes
50M Qualification Cards
3500 Kenwood Calling Cards
Extent Flaps Refold and Overprint 50M Booklet
Envelopes
Feb 1962
2M Industrial Loan Annual Statement Books
500 Kenwood Calling Cards
1 500 3Hole Punched for Diebold File Delinquent
Investigation Cards
1 500 Insurance Co Receipts
50MDept Regular Envelopes
100 Industrial Loan Licenses
1 500 12xl5 Heaviest Manila Brown Envelopes
1M 20x13 Manila Envelopes with Return Address
Mar 1962
1M 2Part Annual License for Insurance Cos
45 Industrial Loan Annual Stmnts
500 Kenwood Calling Cards
10M Sets 4Part 1962 and 63 Renewal Forms
25M Sets 2Part Agents Qualifications
Apr 1962
5M Stamped SelfAddressed Envelopes
May 1962
10M Engraved Letterheads and 5M Engraved
Monarch Envelopes
June 1962
5M Envelopes Printed and 15M Letterheads with
State Seal
5040 Sets 3Part Carbon Insurance Receipt Books
25M 10 Envelopes Printed and Pictures on
Back
24800
9700
1 666 00
72000
1 080 00
1 818 38
2 280 00
9600
67500
7500
27500
1 680 00
1250
12300
22500
52500
8500
9150
17500
29000
2530
1250
52000
377 50
396 80
46800
405 00
48500
312 50 18 063157
COMPTROLLER GENERAL
DETAIL OF PAYMENTS FOR PRINTING AND PUBLICITY
YEAR ENDED JUNE 30 1962
BLOG R J
July 1961
Photo of Fire at Cornelia Ga
BRANDON INSURANCE SERVICE CO
Oct 1961
1M Envelopes 600 Fire Casualty Statements
with Instructions 400 Life Health Accident
Statements with Instructions 20 Fraternal
Stmnts with Instructions 36 County Annual
Stmnts 30 Hospitalization Stmnts 20 Title
Stmnts with Instructions 600 Insurance
Expense Exhibits 400 Credit Life Accident
Sickness Exhibits 400 Accident Sickness
Policy Experience Exhibits
CALHOUN COMPANY
Aug 1961
Spliced Film
COLAD COMPANY INC
June 1962
1064 Colad Custom Plasticoat Briefolios
CORNETT J L
Aug 1961
Photo Coverage8
Sept 1961
Photo Coverage
Oct 1961
Photo Coverage
Nov 1961
Photo Coverage
Dec 1961
Photo Coverage
Jan 1962
Photo Coverage
Feb 1962
Photo Coverage
Mar 1962
Photo Coverage
Apr 1962
Photo Coverage
May 1962
Photo Coverage
June 1962
Photo Coverage
1000
588 55
11100
227 00
353 00
195 00
31150
40200
23700
369 00
31200
340 00
2 849 77
125
196 20
3 446 05
158
COMPTROLLER GENERAL
DETAIL OF PAYMENTS FOR PRINTING AND PUBLICITY
YEAR ENDED JUNE 30 1962
DAY AL
May 1962
3 8x10 Prints
DRINNON INC
Sept 1961
1 8x10 Print
183 Zinc Cuts for Publication in Ga Daily and
Weekly Newspapers Concerning Activities of
Delegates to Ga Fire Marshal Conference at
Lake Jackson
2 Original Photos for Publication
2 Photos
EASTMANKODAK STORES INC
Oct 1961
Film
GENERAL SPECIALTIES INC
July 1961
10M 2x3 Hand Purse Mirrors with Calendar on
One Side and the Following Printed on Other
Side Fire Prevention is a Twelve Months Job
Turn This Over and Admire One Who Can
Prevent a Fire
GEORGIA PRESS ADVERTISING SERVICE INC
Apr 1962
Public NoticeVarious Newspapers
GIDDENS W H
12 Monthly Payments for Mailing Sorting and
Addressing Fire Cracker
INDIANA DEPT OF INSURANCE
Rf d Cost of Newspaper Notices United Public
Ins Co in Receivership
JONES COUNTY NEWS
Sept 1961
Display Ad
THE JOURNAL OF LABOR
Sept 1961
Labor Day Advertisement
Jan 1962
Christmas Advertisement
1000
225
813 76
1000
1030
836 31
408
550 00
710 32
644 30
61 46
500
1500
15 00 30 00159
COMPTROLLER GENERAL
DETAIL OF PAYMENTS FOR PRINTING AND PUBLICITY
YEAR ENDED JUNE 30 1962
LONGINO PORTER INC
JuneJuly Publication of Monthly Fire Cracker 1446760
July 1961
Special Edition Fire Cracker 21000
Aug 1961
Special Edition Fire Cracker 122560
Sept 1961
Special Edition Fire Cracker 58950
Oct 1961
1M Ledger Sheets 4850
10M Jr Fire Marshal Cards and
50MJr Fire Inspector Cards 85500
Feb 1962
500 Annual Reports of Comptroller General and
Ins Commissioner 198500
Mar 1962
240 Column Mats 6800
5M Applications for Permits to Purchase
Explosives 28500
May 1962
2130 Property Casualty Study Manuals 1 96812 21 702 32
M F SUPPLY COMPANY
Feb 1962
100 Rolls Polaroid Film 12076
MORRISON CARLTON A
Sept 1961
Film Production Services Jr Fire Marshal Camp
82026 25000
NEWS DIGEST
Sept 1961
Labor Day Advertisement 2000
POLAROID COPY SERVICE
Jan 1962
147 Prints 2208
Feb 1962
Prints and Copies 13193
Mar 1962
37 Copies 435
Apr 1962
Prints and Copies 2480
May 1962
Prints 445 18761
160
COMPTROLLER GENERAL
DETAIL OF PAYMENTS FOR PRINTING AND PUBLICITY
YEAR ENDED JUNE 30 1962
POPE M L
July 1961
Photos for PublicationI
Photo Coverage of Fire Prevention Program
REM STUDIOS
July 1961
Photo of Fire in Athens Ga
ROBBINS COMPANY
Oct 1961
10M Jr Fire Marshal Badges Packaged Individu
ally on Cards and Placed in Glassine Envelopes 2 85000
Dec 1961
10130 Jr Fire Marshal Badges Packaged Individ
ually on Cards and Placed in Glassine Envelopes
SCHULTZ TOMMY INC
July 1961
150M Folding Fans Same Quality and Construc
tion as Purchased in 1958 and 1960 Assorted
Pictures on Back that Show Color
May 1962
100M Folding Fans with Assorted Pictures that
Show Color Printed on Back
STANDARD PHOTO SERVICE CO
June 1962
4 8x10 Photos for Publication
STOREY SONS
Oct 1961
Pictures Framed and Mounted
SUPERIOR TYPE INC
Mar 1962
Printed Cards
TRIBUNE PUBLISHING CO
Mar 1962
Engravings
22500
25700 48200
515
2 889 63 5 739 63
5 8111
3 835 00
9 646 80
2080
680
3650
1500161
COMPTROLLER GENERAL
DETAIL OF PAYMENTS FOR PRINTING AND PUBLICITY
YEAR ENDED JUNE 30 1962
TWIGGS COUNTY NEW ERA
June 1962
Advertisement
THE UNION RECORDER
July 1961
Advertisement
VERNON COMPANY
Oct 1961
60M Ball Point Pens 1665 Overruns and Prepaid
Freight Charges with Imprint on Cylinder as
Follows
Help Us Prevent This 4 U S Fires Per
Minute 33 Fire Victims Daily 53 Children
and Old People
Zack D Cravey Ga Safety Fire Com
missioner
WILLIAM STUDIO
July 1961
8 Views 4H Club Tybee Ga and 8 Reprints
800
2000
411245
6900
69 900 74162
COMPTROLLER GENERAL
OTHER EXPENSE
JUNIOR FIRE MARSHAL CONFERENCES
JULY 2428 1961 and AUGUST 2026 1961
DUBLIN 4H CLUB CENTER
Expense Junior Fire Marshal Conference July 24
through July 28 1961
Breakfast for 2 H H Dudleys Cafe 179
9 Meals at 7H for Special Guests 675
1968Mealsat 75i for Regular Delegates and Staff 1 47600
Lodging for Delegates and Staff at 754 per Night 53100
2015 54
I A DICKERSON CAMP DIRECTOR Lake Jackson FFA Camp
Expense Junior Fire Marshal Conference August
20 through August 26 1961
8182 Meals for Regular Delegates Staff and
Guests and Sleeping Quarters Public
Utilities Life Guards Maintenance Groups
and Recreational Facilities and Equipment
Meals were 90 each and the other services
furnished were included in this price with
the exception of beds and linen for guests 7 363 80
Beds and Linen for Guests 62 50
7 426 30
9 441 84163
STATE BOARD OF
CORRECTIONS164
STATE BOARD OF CORRECTIONS
RECEIPTS 1962
INCOME FROM STATE REVENUE ALLOTMENTS
Appropriation290000000
Budget Balancing Adjustment 301 569 54
Revenues Retained
Earnings136990890
Transfers Other Spending Units 266 00
Total Income Receipts457121244
NONINCOME
Private Trust Funds 39375682
CASH BALANCES JULY 1st
Budget Funds 122509054
Private Trust Funds 7669283
1961
2075 00000
1 140 837 00
1 402 093 40
224 28
4 617 70612
393 803 71
642 533 85
65 94318
6 266 752 63 5 719 986 86
PAYMENTS
EXPENSE
Personal Services152467721 137422100
Travel 9529089 8632993
Supplies Materials 195234203 187959459
Communication 2118337 1848606
Heat Light Power Water 10782572 10088790
Publications Printing 305017 310449
Repairs 2840717 2421355
Rents 59365 50410
Insurance 302959 265638
Indemnities 1941669 1489235
Pensions Benefits 23890436 1113795
Equipment 11557631 14886656
Miscellaneous 204563 299159
Total Expense Payments411234279 366788645
OUTLAYS
Lands Buildings
Personal Services 6414649 3094482
Supplies Materials 33162428 32736027
Printing Publicity 700 300
Repairs 652365 162237
Contracts 7003700
Equipment 258205 733252
NONCOST
Private Trust Funds 40633413 38305406
CASH BALANCES JUNE 30th
Budget Funds 120903972 122509054
Private Trust Funds 6411552 7669283
6 266 752 63 5 719 986 86165
STATE BOARD OF CORRECTIONS
CURRENT BALANCE SHEET
JUNE 30 1962
ASSETS
CURRENT ASSETS
Available Cash in Banks and in State Treasury
Budget Funds
Administration 2 97335
Institutions 406 066 37
Outlay 80000000 120903972
Private Trust and Agency Funds
Reidsville State Prison 6411552
Social Security 1285490
State of Gav Income Tax 140172 7837214 128741186
Accounts Receivable List on File
Inmate Labor and Miscl Sales 1985000
Accounts in Litigation
CityofBaxley 1660557 3645557
1 323 86743
LIABILITIES RESERVES AND SURPLUS
LIABILITIES
Accounts Payable
Administration 71223
Institutions 23380857
Social SecurityEmployer Contrib
Administration 51303
Institutions 1234309
RESERVES
Private Trust and Agency Funds
Inst Outlay Funds in State Treas
SURPLUS
For Operations Subject to Budget Approval
Administration
Institutions
234 52080
1285612 24737692
78 37214
80000000
878 37214
174809
196 370 28 198118 37
1 323 86743166
STATE BOARD OF CORRECTIONS
SUMMARY
FINANCIAL CONDITION
The State Board of Corrections ended the fiscal year on June 30 1962
with a surplus of 174809 available for administration and 19637028 for
prison institution operations after providing the necessary reserve of
23452080 to cover outstanding accounts payable 1285612 for employer
contributions to Social Security and reserving 7837214 for Private Trust
and Agency funds held on this date and 80000000 for Institutions Outlay
funds in State Treasury
REVENUE COLLECTIONS
The State Board of Corrections is a revenuecollecting agency for re
ceipts from farmings manufacturing and other activities at the Prison
Total revenue collected in the year ended June 30 1962 was 136990890
which was retained by the Board as reimbursement of expense incurred in
operations as authorized by Legislative Act approved February 25 1949
Revenue receipts retained the past year are compared with collections
by the Board in the two previous fiscal periods as follows
YEAR ENDED JUNE 30
Farm Sales
Cotton
Hides and Fats
Cows and Hogs
Tobacco
Surplus Horses and Mules
Peanuts and Pecans
Cotton Seed
Other
Pine Straw
1962 1961 1960

4 44573 11 50015
2 251 91 2 706 08 4 240 54
3 742 98 347 20
2 458 33 641 70
1000 5780
2 571 97 3 349 33 414 07 184 00 2 234 27 408 53 282 35 2175 00
11 03519 11 740 91 21245 84
167
STATE BOARD OF CORRECTIONS
YEAR ENDED JUNE 30
1962 1961 1960
Industrial Dept Sales
Tags and Markers 30390889 28780965 26733770
Printing 697345 759913 806430
31088234 29540878 27540200
InmateLabor 16364070 15929585 19513520
Road Contracts 82307030 83670108 91809851
Other Sales and Income
Utility Services 1432000 1374000 1383761
Insurance Recoveries 378861
Crushed Stone 3069268 6255566 6682481
Other Receipts 1466864 1494711 783914
Sale of Furniture 159905 391540 375095
6128037 9894678 9225251
Total Revenue1 369 90890 1 402093 40 1 50213406
AVAILABLE INCOME AND OPERATING COSTS
State Appropriation to the Board for administration in the fiscal year
ended June 30 1962 was 15000000 To meet expenditures given budget
approval 2000000 was transferred from the State Emergency Fund under
provisions of State law making total allotment for the year 17000000
Appropriation for operation of the prison institutions under the control
of the State Board of Corrections in the fiscal year ended June 30 1962 was
235000000 To meet expenditures given budget approval 28156954 was
transferred from the State Emergency Fund under provisions of State law
making total allotment for the year 263156954
Appropriation for outlay in the fiscal year ended June 30 1962 was
40000000
In addition to the 320156954 total funds provided by allotment of
State funds for administrative expense of the Board and operating expense
of the Prison Institutions the Board collected and retained revenue amount
ing to 136990890 as previously referred to making total income for the
year 457147844168
STATE BOARD OF CORRECTIONS
From the 457147844 received 26600 was transferred to the State
Personnel Board for the pro rata cost of Merit System Administration leav
ing available net income of 457121244
The 457121244 net income receipts and the 122509054 cash bal
ance on hand at the beginning of the fiscal period made a total of 579630298
available
411234279 of the available funds was expended in the year for budget
approved items of expense 47492047 was paid for land buildings and
equipment and 120903972 remained on hand June 30 1962 the end of
the fiscal year
The first lien on this remaining cash balance is for liquidation of out
standing accounts payable and the remainder will be available for expendi
ture in the next fiscal period subject to budget reapprovals
COMPARISON OF OPERATING COSTS
The Boards expenditures for operations for the past three years are
compared in the following statement
YEAR ENDED JUNE 30
BY ACTIVITY 1962 1961 1960
Administration 17074924 15155583 14423256
Main Institution 198190768 164827865 131275408
Industries 17494714 8083473 10523867
Soap Factory 3682914 3009844 3703696
Garment Factory 5407073 5917351 15658
Farms 29220574 36047524 29604696
Correctional DetentionRome 3370494 3744517 3768798
Ga Indus InstAlto 51522727 37521626 36584782
Desk Plant FactoryAlto 515283 4 82102 6546 52
Rock QuarryBuford 236 947 34 242 694 38 273 330 96
Prison Branches 108552121 104455620 111416554
Total Cost458726326 403514943 369304463169
STATE BOARD OF CORRECTIONS
YEAR ENDED JUNE 30
BY OBJECT 1962 1961 1960
EXPENSE
Personal Services1524 67721 1 374 22100 1 309 37498
Travel Expense 9529089 8632993 8306471
Supplies Materials 195234203 187959459 194311787
Communication 2118337 1848606 1785384
Lights Power Water 10782572 10088790 9929309
Printing Publicity 305017 310449 79228
Repairs Alterations 2840717 2421355 2437395
Rents 59365 50410 52750
Insurance Bonding 302959 265638 694663
Pensions 23890436 1113795 927294
Indemnities 1941669 1489235 972026
Equipment 11557631 14886656 10222043
Miscellaneous 204563 299159 438114
Total Expense Payments4112 342 79 3 667 88645 3 610 93962
OUTLAY
Land and Buildings 47233842 35993046 7118924
Equipment 258205 733252 1091577
TotalOutlay 47492047 36726298 8210501
Total Cost4 587 263 26 4 035149 43 3 693 044 63
Average Daily Inmate Count
All Units 4440 4595 4658
Number of Employees June 30
Administration 23 21 20
Institutions 510 512 464
533
533
484
Figures on the number of inmates furnished by officials of the Board of
Corrections covering all the prison branches show a decrease in average daily
inmate count from 4595 to 4440 a net decrease of 155 in the year ended
June 30 1962
Operating expense payments for the same period increased from
366788645 to 411234279 or 44445634
The Board of Corrections still assigns tubercular prisoners and approxi
mately one hundred colored women prisoners to the Battey Tubercular Hos
pital Rome Georgia The Board of Corrections pays approximately fifty
percent of custodial expense of these prisoners and Battey Hospital pays
the remainder and furnishes food and clothing for the use of the prisoners170
STATE BOARD OF CORRECTIONS
PRIVATE TRUST AND AGENCY FUNDS
Private Trust and Agency Fund receipts handled at the Tattnall Prison
in the year ended June 30 1962 amounted to 37932184 which with a bal
ance of 7669283 on hand at the beginning of the period made a total of
45601467 to be accounted for Of this amount 39189915 was dis
bursed for objects of trust and 6411552 remained on hand June 30 1962
the end of the fiscal year
These funds are composed of Inmate Deposits Prison Stores accounts
County deposits for discharge of prisoners and other similar accounts and
are not a part of the funds for the maintenance and operation of the Prison
Institutions
Purchases are made at the Prison Stores by employees at the Prison for
groceries and other commodities and the profits from the store are paid into
the Athletic and Miscellaneous Account which is maintained for the benefit
of the prisoners
Inmate Deposits shown in this report are the personal funds of the in
mates at the Prison at Reidsville only No reports are made to the office of
the State Board of Corrections of inmate deposits held at the various Prison
branches
Stores are being operated at the various Prison branches The Store
accounts are investigated by Charles E Hall Investigator for the State Board
of Corrections and reports are made to the State Board of Corrections
However the Store accounts are not included in the accounts of the State
Board of Corrections and these accounts have not been audited by the State
Department of Audits
In addition to the above private trust and agency funds the Board held
1285490 of contributions by employees to Social Security and 140172
State of Georgia Income Tax Withholdings which had not been remitted
at June 30 1962
GENERAL
Under the laws of the State of Georgia the State Auditor is required in
his audits of each agency to call special attention to any illegal improper or
unnecessary expenditure all failures to keep records and vouchers required
by law and all inaccuracies irregularities and shortages
The law also provides that a copy of this report be made available for
the use of the Press of the State
In compliance with the above attention is again called to the following
transactions which were reported in audit for year ended June 30 1958171
STATE BOARD OF CORRECTIONS
Account Receivable due from the City of Baxley Georgia in the amount
of 1660557 now in litigation Invoices supporting this charge copies of
which are on file in the office of the State Auditor are as follows
Invoice No 1 dated April 30 1958 530180
Invoice No 2 dated April 30 1958 324000
Invoice No 3 dated April 30 1958 105600
InvoiceNo 4 dated April 30 1958 103457
Invoice No 5 dated April 30 1958 137800
InvoiceNo 6 dated April 30 1958 78680
InvoiceNo 7 dated April 30 1958 28000
InvoiceNo 8 dated April 30 1958 93040
InvoiceNo 9 dated April 30 1958 7000
Invoice No 10 dated April 30 1958 140000
Invoice No 11 dated April 30 1958 96000
Invoice No 12 dated April 30 1958 16800
1660557
Copies of letters and statements of investigations made in determining
the above charge against the City of Baxley by the State Board of Correc
tions are on file in the office of the State Auditor
Attention is also called to shortage in Meriwether Prison Branch Warm
Springs Georgia Inmate Accounts
Correspondence regarding this reported shortage is exhibited as follows
April 27th 1962
JohnsonMcCartThompson
1112 Peachtree Street N E
Atlanta 9 Georgia
Gentlemen
RE Grady C Bice Former Business Manager
Meriwether Prison Branch Warm Springs Georgia
Blanket Position Bond 422992
Mr Grady C Bice was involved in an automobile accident on or
about March 3rd 1962 and was hospitalized
When it was determined that Mr Bice would not be able to return
to his duties at Meriwether Prison Branch our Investigator Mr C E
Hall made a routine audit of the prison records which is the usual
procedure in matters of this type when it is expected that an employee172
STATE BOARD OF CORRECTIONS
will be temporarily or permanently relieved of his duties After a
check of the records by Mr Hall it was determined that a shortage
existed in the Inmates Deposit Account and the Prison Store inven
tory in the total amount of 45379 It is our understanding that
Warden Keith of Meriwether Prison Branch and our Mr Hall con
tacted Mr Bice in reference to the shortage and that 25100 was
turned over to them on March 13th 1962 This left an outstanding
shortage of 20279 Mr Bice was due 7062 net in annual leave and
his check was forwarded to Warden Keith after an agreement was
reached with Mr Bice that he would endorse the check and deposit
this against the above mentioned shortage At the present time the
deficit is in the amount of 13217
We have received word from the officials at Meriwether Prison
Branch that Mr Bice has promised to settle the balance of the indebt
edness by May 15th 1962 and not later than the end of May
We are sending this report to you so that in the event we do not
receive full restitution from Mr Bice by May 31st 1962 the matter
will be in your hands
Yours very truly
J M Forrester Signed
J M FORRESTER Director
State Board of Corrections
MHDefd
cc Mr B E Thrasher Jr State Auditor
cc Mr Eugene Cook Attorney General
cc Mr C E Hall Investigator
cc Mr Maynard Keith Warden
cc Mr Grady C Bice173
STATE BOARD OF CORRECTIONS
June 8th 1962
Mr J A Kelly Claims Manager
American Casualty Company
1372 Peachtree Street N E
Atlanta 9 Georgia
Dear Mr Kelly
RE Grady C Bice Former Business Manager
Meriwether Prison Branch Warm Springs Georgia
Blanket Position Bond 422992
This is in response to your letter of May 9 1962 and in reference to
a shortage in accounts concerning Mr Grady C Bice
We previously informed our Agent JohnsonMcCartThompson on
April 27th 1962 that we would make every effort possible to collect
the full amount due the State Board of Corrections Meriwether Prison
Branch Warm Springs Georgia by the end of May 1962 Mr Bice
had promised to take care of the account in full by that date but he
has not done so and therefore we are filing with you the necessary papers
showing the net deficit in the amount of 13217
It is requested that you reimburse this office at the earliest possible
date because we would like to have the accounts at Meriwether Prison
Branch in order
In your letter of May 9 1962 you asked for the address of Mr
Grady C Bice and our files indicate that he is a resident of Greenville
Georgia This is the only address we have however we feel quite
sure that he can be located in that town
Yours very truly
J M Forrester Signed
J M FORRESTER Director
State Board of Corrections
MHDefd
cc Mr Maynard Keith Warden
Meriwether Prison Branch Warm Springs Ga
cc Mr C E Hall Investigator State Board of Corrections
cc Mr B E Thrasher Jr State Auditor
115 State Capitol Atlanta Ga174
STATE BOARD OF CORRECTIONS
As of the closing date of this audit claim had been filed with the Insurance
Company and the Insurance Company is making an investigation Final
disposition of this matter will be reported in the next report of examination
The Department of Audits as previously stated does not audit the store
and inmate accounts of the various prison branches
Members of the State Board of Corrections on June 30 1962 were
Mr C 0 Nixon Chairman
Mr W B Morrison ViceChairman
Mr L J Norris Sr Secretary
Mr E Alvin Foster Member
Mr J B Stanley Member
Covington Georgia
Mt Vernon Georgia
Thomson Georgia
Forest Park Georgia
Louisville Georgia
J M Forrester is Director of the Board having been appointed to that
office effective January 16 1955
Public Employees Blanket Bond was on file and presented for examina
tion written by the American Casualty Company No 422992 dated Feb
ruary 28 1962 under insuring agreement No 4 covering J M Forrester as
Director for 2500000 J B Hatchett as Assistant Director for 1000000
M H Doyle as Assistant Director Finance and Purchasing for 2500000
R P Balkcom Jr as Warden of Georgia State Prison for 2500000 Hestor
Hall for 2500000 as Construction Superintendent and C Edwin Hall as
Investigator for 2500000 All other employees and officials are bonded for
1000000 with the exception of Board Members who are specifically ex
cluded
Financial books and records of the Board of Corrections for the current
year are well kept All known receipts for the period under review have been
accounted for and expenditures were within the limits of budget approvals
and supported by proper voucher
Appreciation is expressed to the officials and staff of the Board of Cor
rections for the cooperation and assistance given the State Auditors office
during this examination and throughout the yearSTATE BOARD OF CORRECTIONS
TRUST AND AGENCY FUNDS
REIDSVILLE STATE PRISON
YEAR ENDED JUNE 30 1962
175
Balance
FUND 711961 Receipts Payments
Athletics and Miscellaneous
Transfer from Store Acct 25000 00
Subscription to The
Spokesman 7050
Confiscated Cash 4475
Ga WardensAssn 15840
Baptist Sunday School Bd 15 00
Beauty and Barber Shop
Supplies 115554
Films Music etc 103771
Books Subscriptions and
Eeligious Materials 109384
Aid to Discharged Inmates 338 51
Medical Expenses 17 37
Flowers 11615
Personal ServicesStore
Boys 50100
Equipment Repairs Bldg
Mtls Supplies and Mlscl 29126 71
Balances 1493418
14 93418 25 288 65 33 386 83
InmatesDeposits 4322498 24392589 24599740
Stores 1833409
SalesPurchases 13334361 11071335
Transfer to Athletics 2500000
Sales Tax Store Acct 19958 176369 180157
76 692 83 379 321 84 391 899 15
Balance
6301962
6 836 00
6 836 00
41153 47
15 964 35
161 70
64115 52177
DEPARTMENT OF DEFENSE178
DEPARTMENT OF DEFENSE
RECEIPTS 1962 1961
INCOME FROM STATE REVENUE ALLOTMENTS
Appropriation 54500000 54500000
Budget Balancing Adjustment 13665600 14925940
Revenues Retained
Grants from U S Government 544 769 77 145 228 27
Donations 12203755 12077555
Earnings Recoveries 94000 15000
Transfers Other Spending Units30 84695 2 675 34
Total Income Receipts131855637 95773788
NONINCOME
Private Trust Funds 33936
CASH BALANCES JULY 1st
Budget Funds State Defense Corps 297591 297591
Budget Funds 38347749 40250448
Total170534913 136321827
PAYMENTS
EXPENSE
Personal Services 39878408 32259797
Travel 4146379 2780495
Supplies Materials 2091574 2593357
Communication 1766189 1528443
Heat Light Power Water 663023 565830
Publications Printing 89340 94865
Repairs 371792 196980
Rents 273490 256884
Insurance 243863 86531
Indemnities 119 98
Pensions Benefits 2880892 1405719
Equipment 1043080 1305074
Miscellaneous 195609 181949
Grants to CivilDivisions 58439425 21966150
Total Expense Payments112095062 65222074
OUTLAYS
Lands Buildings
Contracts 27252962 32454413
NONCOST
Private Trust Funds 33936
CASH BALANCES JUNE 30th
Budget Funds State Defense Corps 297591 297591
Budget Funds 30855362 38347749
Total170534913 136321827
State Defense Corps Account inactiveDEPARTMENT OF DEFENSE
CURRENT BALANCE SHEET
JUNE 30 1962
179
ASSETS
AVAILABLE CASH
Budget Funds
Military Division
Civil DefenseDivision
Ga Military Institute
Private Trust and Agency Funds
Ga Military Institute
U S Income Tax
Ga Income Tax
233 818 94 69 550 29 5184 39
228 89 726 308 553 62 23615
308 789 77
LIABILITIES RESERVES SURPLUS
LIABILITIES
Accounts Payable
RESERVES
For Armory Contracts to Mature 24000858
For Federal Civil Defense 6067626
For Private Trust and Agency Funds 23615
SURPLUS
For Operations
445510
300 92099
3 413 68
308 789 77180
DEPARTMENT OF DEFENSE
SUMMARY
INTRODUCTION
The within report covers an examination of the accounts of the Depart
ment of Defense combining the Military Agency and the Civil Defense
Agency as created under provisions of Act of the General Assembly ap
proved February 2 1955 This Department was previously reported as the
Department of Public Defense and prior to the year ended June 30 1957
activities of the Military Division and the Civil Defense Division were
shown separately
FINANCIAL CONDITION
The Department of Defense ended the fiscal year on June 30 1962 with
a surplus of 341368 available for operations subject to budget approvals
after providing the necessary reserve of 445510 to cover outstanding ac
counts payable and reserving 24000858 for construction of new armories
throughout the State 6067626 for Civil Defense funds and 23615 for
Private Trust and Agency Funds held on this date
REVENUE COLLECTIONS
In the fiscal year ended June 30 1962 126877 was collected in interest
on savings deposits all of which was transferred to the State Treasury within
the year
AVAILABLE INCOME AND OPERATING COSTS
State Appropriation for the operation of all divisions of the Department
of Defense in the fiscal year ended June 30 1962 was 54500000 To meet
expenditures approved on budget 13665600 was transferred from the
States Emergency Fund under provisions of State law making total allot
ment of State funds for the fiscal year 68165600
In addition to the 68165600 funds provided as the current years ap
propriation the Department of Defense received 12203755 from donations
for armory construction 94000 from insurance claims and 54476977
from the U S Government for Civil Defense making 134940332 total
receipts for the fiscal year
From the 134940332 received 3084695 was transferred to other
units of the State Government leaving net income of 131855637
The 131855637 net income and the 38347749 cash balance at the
beginning of the period made a total of 170203386 available with which
to meet expenditures approved on budget for the fiscal year181
DEPARTMENT OF DEFENSE
112095062 of the available funds was expended for current expenses
of operating the Department 27252962 was paid for construction of ar
mories and 30855362 remained on hand June 30 1962 the end of the
fiscal year
The first lien on this remaining cash balance is for liquidation of 445510
in outstanding accounts payable 24000858 is reserved for construction of
new armories in progress 6067626 for Federal Civil Defense projects and
the remainder of 341368 will be available for expenditure in the next fiscal
period subject to budget reapprovals
Operating costs the past year include payments of 19521012 for Na
tional Guard Unit allowances and 37682611 Grants to Cities and Counties
from Federal funds for Civil Defense equipment
Federal Civil Defense funds from which Grants to Cities and Counties
were made were handled by the State Treasurer as Custodian and payments
were made on authorizations signed by the State Adjutant General
COMPARISON OF OPERATING COSTS
Expenditures for the operating costs of the Department of Defense for
the past three years are compared in the following statement
YEAR ENDED JUNE 30
BY ACTIVITY 1962 1961 I960
Office and Administration State
Armories and Ga Military Inst 50812509 40316517 33196940
Catoosa Rifle Range 15000
Natl Guard Organizations 19521012 17092390 17870950
Oonstr of ArmoriesBldgs 27252962 32454413 5534535
State Active Duty Serv 2843128 2939407 3809263
Grants to CitiesCounties 38918413 4873760 6754845
139348024 97676487 67181533182
DEPARTMENT OF DEFENSE
YEAR ENDED JUNE 30
BY OBJECT 1962 1961 1960
EXPENSE
Personal Services 39878408 32259797 27266966
Travel Expense 4146379 2780495 1887000
Supplies 2091574 2593357 1690194
Communications 1766189 1528443 1365477
Heat Light Power Water 663023 565830 572318
Printing Publicity 89340 94865 29081
Repairs 371792 196980 366122
Rents 273490 256884 116483
Insurance and Bonding 2438 63 865 31 13 440 52
Equipment 1043080 1305074 697851
NatT Guard Units 19521012 17092390 17870950
Pensions 2880892 1405719 1259931
Indemnities H998 147506
Grants to Cities and Counties for
Equipment 38918413 4873760 6754845
Miscellaneous 195609 181949 278222
Total Expense Payments112095062 65222074 61646998
OUTLAY
Armory Construction 27252962 32454413 5534535
Total Cost Payments139348024 97676487 67181533
Number of Employees on Payroll
June 30 78 73 48
Three years premium
SERVICE CONTRACT DIVISION
On Pages 33 through 37 of the unit report are reported as a memoran
dum account only the operations of the Service Contract Division to which
the U S Government contributed 40381850 and the Department of De
fense 5760000
AUTOMOBILES USED BY THE DEPARTMENT OF DEFENSE
The Department of Defense does not own any automobiles However
U S Governmentowned cars are used by the Military Division of the De
partment and repairs and upkeep of these cars paid for by the Department
of Defense183
DEPARTMENT OF DEFENSE
BUILDING PROGRAM
A building program for constructing new armories was begun during the
year ended June 30 1954 and in following pages will be found a schedule of
payments that have been made from beginning of contracts through June
30 1962
When the building program was first begun no local aid was furnished
and the State paid all of the cost above the threefourths provided by the
Federal Government
GENERAL
Bond of Adjutant General Hearn is written by the Fidelity and Casualty
Company of New York F95315 dated January 12 1959 for 1000000
and the condition of the obligation is as follows
Whereas the abovenamed Principal has been duly appointed or elected
to the office of the Adjutant General of the State of Georgia for the
term of office beginning on January 12 1959 and ending indefinitely
Now therefore the condition of the foregoing obligation is such that
if the Principal shall faithfully perform such duties as may be imposed
on him by law and shall honestly account for all money that may come
into his own hands in his official capacity during the said term and
during the time he continues therein or discharges any of the duties
thereof then this obligation to be void otherwise it shall remain in
force
Earl Bodron Service Contract Officer is bonded for 1000000 with the
United States Fidelity and Guaranty Company Bond 231980759555
dated April 8 1955 covering faithful performance of duties Premium on
this bond has been paid to March 10 1963
Mrs Daisy B Sills Accountant for the Department of Defense is not
under bond
Unit Commanders of the Georgia National Guard and the Air National
Guard are bonded for 200000 each for faithful performance of duties under
schedule bond 2319107129859 effective for the period beginning June 1
1959 and premium has been paid on this bond for four years
Books and records of the Department of Defense were found in good
condition all receipts disclosed by examination have been accounted for and
expenditures for the period under review were within the limits of budget
approvals and supported by proper voucher
Appreciation is expressed to the officials and staff of the Department of
Defense for the cooperation and assistance given the State Auditors office
during this examination and throughout the year184
DEPARTMENT OF DEFENSE
GRANTS TO COUNTIES AND CITIES FOR EQUIPMENT
YEAR ENDED JUNE 30 1962
STATE FUNDS
Amerlcus City of
Atlanta City of
Bainbridge Cityof
Bleckley County
Clarke County
Clarkesville Cityof
Clayton County
Darien City of
Dooly County
East Point City of
Gainesville Cityof
Hapeville City of
Irwin County
Jones County
Laurens County
Newnan City of
Quitman City of
Smyrna City of
Sylvania City of
Tifton City of
Turner County
358 26
724 93
625 00
7063
125 26
635
692 93
60615
144 50
3358
50
9222
39010
579 67
299 99
L 000 00
300 00
201 60
1120 00
586 35
400 00
12 358 02185
DEPARTMENT OF DEFENSE
GRANTS TO COUNTIES AND CITIES FOR EQUIPMENT
YEAR ENDED JUNE 30 1962
FEDERAL FUNDS
Albany City of 240106
Americus City of 92190
Atlanta City of 3977092
Augusta City of 166950
Bainbridge City of 189736
Baldwin County 1 607 92
Bleckley County 200000
Banks County 505900
Barrow County 298359
Buena Vista City of 80000
Butts County 240640
Cairo City of 258081
Calhoun City of 27022
Carroll County 613550
Carrollton City of 70000
Chatham County 21 42703
Cherokee County 318820
Clarke County 474800
Clarkesville City of 173000
Clayton County 472518
Cobb County 572990
Columbus City of 105010
Cook County 210000
Coweta County 901320
Crawford County 2 67020
Dallas City of 958223
Dalton City of 71657
Darien City of 185715
Dawson County 104706
Dooly County 63000
Douglas County 392300
East Point City of 550650
Elberton City of 80000
Fayette County 678343
Fitzgerald City of 157520
Forest Park City of 201600
Forsyth County 1463951
Franklin County 217549
Gainesville City of 534676
Gilmer County 438885
Glennville City of 58170
Griffin City of 800000
Gwinnett County 478992
Hall County 1334767
Hancock County 246013186
DEPARTMENT OF DEFENSE
GRANTS TO COUNTIES AND CITIES FOR EQUIPMENT
YEAR ENDED JUNE 30 1962
FEDERAL FUNDS Contd
Henry County 254200
Hapeville City of 321900
Irwin County 180000
Jackson County 865970
Jefferson County 60000
Jones County 431181
LaFayette City of 17010
Lamar County 921708
Laurens County 219900
Lawrenceville City of 136887
Macon City of 162612
Macon County 50000
Madison County 216280
Marietta City of 120000
Meriwether County 449961
Monroe City of 100995
Monticello City of 164875
Moultrie City of 28580
Muscogee County 178852
Newnan City of 378000
Newton County 271800
Paulding County 1263804
Pike County 254588
Polk County 74210
Quitman City of 60000
Rabun County 723205
Reidsville City of 149051
Rockdale County 180732
Rome City of 213412
Royston City of 50000
Smyrna City of 508688
Spalding County 108265
Statesboro City of 106420
Sylvania City of 43911
Sylvester City of 260000
Talbot County 564120
Taliaferro County 297901
Tattnall County 126658
Taylor County 771860
Thomaston City of 122597
Thomasville City of 41460
Tifton City of 265000
Troup County 680758
Turner County 2 39945
Upson County 354485
Valdosta City of 235000DEPARTMENT OF DEFENSE
GRANTS TO COUNTIES AND CITIES FOR EQUIPMENT
YEAR ENDED JUNE 30 1962
187
FEDERAL FUNDS Contd
Walton County 313320
Ware County 283500
Warner Robins City of 456318
Warren County 217640
Washington City of 163152
Waycross City of 166500
West Point Cityof 1114104
Total State and Federal Funds
376 82611
38918413188
DEPARTMENT OF DEFENSE
ANALYSIS OF ARMORY CONTRACT PAYMENTS
FROM BEGINNING OF CONTRACT TO JUNE 30 1962
Location
MILITARY DIVISION
Contractor
AlbanyAmericus Kng Const Co
AlbanyWesting Elec Sup Co
AmericusAndru Constr Co
AtlantaSam N Hodges Jr
AtlantaEdward Johns Assoc Arch
AtlantaE C LongContr
Atlanta Roberts Eng Corp
AugustaTriState Const Co
BainbridgeAlbrittonWilliams Inc
Baxley Carroll Daniel Contr Co
Baxley John Knox Stacy
BrunswickWhaley Mintor Co
CalhounAmerson Const Co
CalhounMorris Hall Arch
CantonW B Presley
CantonMorris Hall Arch
CedartownL L Simonton
ColumbusWilliams Const Co
ColumbusHuel L Crockett Arch
ColumbusAgie Thomas Contr
ColumbusRodenberry Talley Arch
Cordele W M Crawford
CovingtonTaylor Const Co
Dalton Simonton Const Co
Dawson Americus Eng Const Co
DouglasPlant Const Co
DouglasvilleW H Cronic
Dublin Dublin Const Co
Eastman TriState Const Co
EatontonAmerson Const Co
EatontonMorris Hall Arch
ElbertonHerndon Smith
FitzgeraldLewis Beverly Assoc
Forsyth C A Kendrick Const Co
GainesvilleTriangle Const Co
GainesvilleJohns Assoc Inc Arch
GlennvilleCarroll Daniel Const Co
GlennvilleJohnson Whatley Arch
GriffinC A Kendrick Const Co
HartwellCity Lumber Co
HartwellT L Ford
HartwellHarpers Builders Sup Inc
State Local
Funds Funds
14 618 75 14 618 75
8530
15 00000 6 795 50
25 649 66 25 649 67
2 872 76
11 587 00
1 537 00
30 778 37 30 778 38
25 327 50
14174 42 14 541 08
1119 91
18 737 50 18 737 50
14 973 50 15 398 50
1 275 63
11 689 37 11 689 38
911 77
13 372 37 13 372 38
25 250 00 25 250 00
3 487 00
2 627 00
235 00
11 875 00 11 875 00
13 982 87 13 982 88
13749 50 13 749 50
11 67587 11 675 88
10 93416 10 93416
12 498 25 12 498 25
14 868 75 14 868 75
12 94812 12 948 13
12 55613 12 556 14
97938
12 497 50 12 497 50
12112 50 12 112 50
14 436 77 14 436 78
13 439 47 14 325 48
1 082 83
14 938 33 15 10002
1 171 50
11 87612 11 87613
148500
278 00
15 000 00 12532 64
189
DEPARTMENT OF DEFENSE
ANALYSIS OF ARMORY CONTRACT PAYMENTS
FROM BEGINNING OF CONTRACT TO JUNE 30 1962
State and Local Funds State and

Payments Local
7161 Funds Due
Federal Total Payments To Total Contractors
Funds 87712 50 Contract 116 950 00 Prior Yrs 29 237 50 63062 Payments 29 237 50 63062

8530 8530 8530
65 386 50 87182 00 21795 50 21 795 50
148 869 67 200169 00 49 439 56 49 439 56 1 859 77
8 336 71 11 209 47 2154 57 2154 57 71819
11 587 00 4 94219 4 94219 6 644 81
1 53700 1 537 00 1 537 00
184 670 25 246 227 00 6155675 61 556 75
75 982 50 101 310 00 25 327 50 25 327 50
85 046 50 113 762 00 28 715 50
3 316 81 4 43672 697 79 697 79 42212
112 425 00 149 900 00 3747500 37 475 00
90 841 00 121 213 00 30 372 00 30 372 00
1 275 63 1 275 63 1 275 63
70136 25 93 515 00 23 378 75 23 378 75
911 77 911 77 91177
80 234 25 106 979 00 26744 75 26 744 75
151 500 00 202 000 00 50 500 00 50 500 00
3 48700 348700 3 487 00
2 627 00 2 627 00 2 627 00
23500 85 00 85 00 150 00
i 71 250 00 95 000 00 23 750 00 23750 00
j 83 897 25 111 863 00 27 965 75 27 965 75
82 497 00 109 996 00 27 499 00 27 499 00
70055 25 93 407 00 23 351 75 23 351 75
65 604 94 87 473 26 21 868 32 21 868 32
74 989 50 99 986 00 24 996 50 24 996 50
89 212 50 118 950 00 29 737 50 29 737 50
77 68875 103 585 00 2589625 25896 25
75336 83 100 44910 12 973 40 1213887 25112 27
293813 3 917 51 610 23 36915 979 38
ill 74 98500 99 980 00 24 995 00 24 995 00
y 72 67500 96 900 00 2422500 24 225 00
86 620 65 115 494 20 28 87355 28 873 55
81 636 85 109 401 80 887 85 21 573 45 22 461 30 5 303 65
3183 84 4 266 67 674 69 674 69 40814
89 63005 119 668 40 30 038 35
t 349557 4 66707 729 93 729 93 441 57
i 71 25675 95 009 00 1 485 00 278 00 23752 25 2375225 1 48500 278 00
64 999 46 92 53210 1 323 54 23 423 62 2474716 2 785 48
190
DEPARTMENT OF DEFENSE
ANALYSIS OF ARMORY CONTRACT PAYMENTS
FROM BEGINNING OF CONTRACT TO JUNE 30 1962
Location
MILITARY DIVISION
Contractor
Lawrenceville
Lawrenceville
Lawrenoeville
Lawrenceville
HartwellJames M Hunt Arch
Hawkinsville Assoc Builders of Ga
JacksonE R Scott Sons
Jesup Troy A Nickols
Jesup Eugene A Maxwell Arch
LaGrangeAndru Const Co
Lavonia Christian Hdw Co
Lavonia City Lumber Co1
Lavonia Harbin Lumber Co
Lavonia Marvin H Smith
LavoniaSouth Atlantic Const Co
Lavonia James M Hunt Arch
LavoniaTurner Concrete Inc
Lawrenceville Gwinnett Concrete Prod Co
Triangle Const Co
Edward Johns Arch
Ramser Building Sup
Farris Industries
Louisville R B Wright Const Co
LouisvilleLyman H Robertson Arch
Lyons Wilson E Collins
Lyons Lyman H Robertson Arch
MaconH G Tinker Co
MaconW M Good Const Co
MaconBernard A Webb
MariettaE Jack Smith Const Co
MariettaBothwell Nash Arch
Milledgeville Evans Const Co
Montezuma H G Tinker Inc
MonroeW H Cronic
NewnanC A Henrick
PerryShaffer
QuitmanBarber Const Co
QuitmanAddy Norris Arch
ReidsvilleT D Salter
ReynoldsTriangle Const Co
ReynoldsJohns Assoc Arch
Rome Johnson Johnson
Rome Morris Hall Arch
Sandersville Troy P Slater Const Co
SavannahHugh Jackson Contr
State Local
Funds Funds
1101 30
13 27750 13 277 50
11 687 50 11 687 50
14 72017 15136 88
1164 43
6 996 07 1500000
71900
1 59500
2 478 29
6353
12184 68 12 659 69
1 212 78
183 00
1 625 92
14 109 71 14 509 71
1 241 65
770 56
335 73
12112 50 12112 50
944 78
12 229 75 12 229 75
953 92
24 914 37 24 914 38
2647397 26 473 97
5 519 73
13 25605 25 443 46
1 509 28
27 838 75
11 228 25 11 694 50
11049 32 11049 31
12 250 00 12 25000
26 439 70
12 626 71 13 56921
984 88
8 937 49 15 000 00
13 436 57 14136 58
13 056 00
SavannahThomas Hutton Assoc Arch
13
69
629 37
715 27
1 075 35
1305600
1 56672
13 629 38
137 226 15
10 838 99191
DEPARTMENT OF DEFENSE
ANALYSIS OF ARMORY CONTRACT PAYMENTS
FROM BEGINNING OF CONTRACT TO JUNE 30 1962
State and Local Funds
State and
Payments Local
7161 Funds Due
Federal Total Payments To Total Contractors
Funds Contract Prior Yrs 3 701 28 688 31 i 63062 Payments 37475 106306 S 63062
2 599 98 6 3824
79 665 00 106 220 00 26 55500 26 555 00
70125 00 39 50000 23 37500 23 375 00
88 32119 118178 24 29 85705
3 444 52 4 608 95 725 53 725 53 438 90
65 988 23 87 984 30 21 996 07 21 996 07
719 00 719 00 71900
1 595 00 1 584 66 1 584 66 1034
2 478 29 2 478 29 2 478 29
6353 6353 6353
7310813 97 952 50 24 844 37 24 844 37
2 924 33 413711 847 24 36554 1 21278
183 00 183 00 183 00
1 625 92 605 63 1 020 29 1 625 92
84 658 28 11327770 28 619 42 28 619 42
3 724 97 4 966 62 826 83 414 82 1 241 65
770 56 770 56 770 56
335 73 335 73 335 73
72 675 00 96 900 00 24 225 00 24 225 00
2 834 32 3 77910 944 78 944 78
73 378 50 97 838 00 24 459 50 24 459 50
953 92 953 92 953 92
149 486 25 199 315 00 49 828 75 49 828 75
158 843 83 211 791 77 52 947 94 52 947 94
5 519 73 5 51973 5 519 73
79 536 34 118 235 85 27 645 40 11 05411 38 699 51
3101 92 4 611 20 940 40 568 88 1 509 28
83 516 25 111 355 00 27838 75 27 838 75
67 369 50 90 292 25 22 922 75 22 922 75
66 295 89 88 394 52 22 098 63 22 098 63
73 500 00 98 000 00 24 500 00 24 500 00
79 319 08 105 758 78 26 439 70 26 439 70
75 758 28 101 954 20 23 369 98 2 825 94 26195 92
984 88 906 45 7843 984 88
71 812 48 95 749 97 23 937 49 23 937 49
81 61944 109 192 59 24 885 84 2 687 31 27 57315
1 075 35 663 35 412 00 1 075 35
78 336 00 104 448 00 26112 00 2611200
4 70016 6 266 88 1 566 72 1 566 72
81 776 25 109 035 00 27 258 75 27 258 75
418 291 70 625 23312 174 69116 32 083 85 206 77501 166 41
20 365 02 31 204 01 9 93217 904 33 10836 50 249
192
DEPARTMENT OF DEFENSE
ANALYSIS OF ARMORY CONTRACT PAYMENTS
FROM BEGINNING OF CONTRACT TO JUNE 30 1962
MILITARY DIVISION
State Local
Location Contractor Funds Funds
Sparta Carroll Daniel Const Co 13 232 59 1359828
Sparta J Howard Humphrey Arch 1 046 40
Springfield Evans Const Co 14 474 25
Statesboro Gilbert Const Co 20145 71 20 145 71
Statesboro Edwin E Eckles Arch 2 336 90
Swainsboro L L Simonton 13 441 87 13 441 88
Thomaston Simonton Const Co 12 61100 12 611 00
Thomaston Dunlap Roofing Co 3 35000
Thomas ville H H Const Sup Co 11 587 50 11 587 50
Thomson Knox Const Co 1186250 11 862 50
Toccoa J N Braswell Co 12 372 37 12 372 38
Valdosta J N Bray Co 12 936 62 12 936 63 8 743 67
Washington H D Griffen 15 000 00
Waycross Plant Const Co 12 345 68 12 345 68
Waynesboro M H McKnight 1215175 12151 75
Winder W H Cronic ltracted for but no Payments made 21126 25
1 013 373 90 996 052 22
Armories Co
Dalton TriState Roofing Co 13 312 00
Hinesville Whaley Minter 14 50411 14 50414 1 131 32
Hinesville Gunn Myerhoff
Milledgeville Donald C Larson 3 024 50
Moultrie Barber Const Co 1319000 13 747 80
Moultrie W P Thompson Jr Arch 1 050 57
Swainsboro Daniel Roofing Co 250 00
Tifton Jones Const Co 13 459 97 13 460 00 1 049 88
Tifton Johnson Whatley

57 740 58 44 943 71
1 071 114 48 104099593
193
DEPARTMENT OF DEFENSE
ANALYSIS OF ARMORY CONTRACT PAYMENTS
FROM BEGINNING OF CONTRACT TO JUNE 30 1961
State and Local Funds
State and
Payments Local
7161 Funds Due
Federal Total Payments To Total Contractors
Funds Contract 106 226 50 Prior Yrs 63062 Payments 63062
79 395 63 26 830 87
3 096 43 4 142 83 B 65199 651 99 394 41
43 422 75 57 897 00 14 474 25 14 474 25
111 686 23 151 977 65 40 291 42 40 291 42
6 477 80 8 814 70 1 752 68 584 22 2 336 90
80 651 25 107 535 00 26 883 75 26 883 75
75 666 00 100 888 00 25 222 00 25 222 00
3 350 00 3 015 00 3 015 00 335 00
69 525 00 92 700 00 23 175 00 23175 00
71 175 00 94 900 00 23 725 00 23 725 00
74 234 25 98 979 00 24 744 75 24 744 75
77 619 75 103 493 00 25 873 25 25 873 25
71 231 01 94 974 68 23 743 67 23 743 67
74 074 07 98 765 43 24 691 36 24 691 36
72 910 50 97 214 00 24 303 50 24 303 50
63 750 00 84 876 25 21 126 25 21126 25
5 598 402 77 7 607 828 89 1 599 572 21 272 529 62 1 872101 83 137 324 29
87 024 75
3 393 97
79140 00
3 086 46
80 759 93
3149 64
13 312 00
116 033 00
4 525 29
3 024 50
106 077 80
4 137 03
250 00
107 679 90
4199 52
256 554 75 359 239 04
13 312 00
29 008 25
1 131 32
3 024 50
26 937 80
1 050 57
250 00
26 919 97
1 049 88
102 684 29
i
5 854 957 52 7 967 067 93 1 599 572 21 272 529 62 1 872 101 83 240 008 58195
DEPARTMENT OF
EDUCATION196
DEPARTMENT OF EDUCATION
RECEIPTS 1962
INCOME FROM STATE REVENUE ALLOTMENTS
Appropriation 18400000000
Budget Balancing Adjustment 95500000
Revenues Retained
Grants from U S Government
Vocational Education i 542 044 37
Vocational Rehabilitation
Lunch and Milk Programs 413711605
Veterans Training Program 27 390 68
National Defense Program 1 558 489 74
Rural Library Extension 212 827 00
Science Youth Activities 5 000 00
Graduate Fellowships 12 60000
Civil Defense Adult Educ 3500000
Seminar on Alcohol Educ 2 344 97
Donations 16 422 52
Earnings Educational Services 65283066
Transfers Other Spending Units 4 744 818 96
Total Income Receipts 18650224703
NONINCOME
Private Trust Funds 1418422
CASH BALANCE JULY 1st
Budget Funds 1472315959
1961
151 910 000 00
19 016 323 88
1 409 382 82
3 384 312 32
3 896 627 85
43 743 69
2189 237 83
221 848 00
12 200 00
18 793 77
721 553 32
2 540 476 56
180 283 546 92
23 160 54
9 224 249 41
20123959084 18953095687197
DEPARTMENT OF EDUCATION
PAYMENTS 1962 1961
EXPENSE
Personal Services 238059123 332813864
Travel 24528536 36437013
Supplies Materials 9246388 11348467
Communication 11436924 14728395
Heat Light Power Water 1046500 809680
Publications Printing 9657460 9308362
Repairs 1202368 1773094
Rents 6603234 12705073
Insurance 372740 36391
Benefits Pensions 18422900 325924562
Grants to Civil Divisions 18106211715 162115 566 68
Equipment 9110871 24485839
Miscellaneous 38416856 25368577
Total Expense Payments18474315615 170072 95985
OUTLAY
Building Improvements
Personal Services 4 873 60
Travel 31540
Printing Publicity 34927
Supplies Materials Other Costs 53507 247468
Contracts 56116416 5267228
Equipment Furniture 2656 1422674
Equipment Text and Library Books 558509438 463676492
NONCOST
Private Trust Funds 1418422 23160 54
CASH BALANCE JUNE 30th
Budget Funds 1033543030 1472315959
201 239 590 84 189 530 956 87mttm
hi
198
DEPARTMENT OF EDUCATION
CURRENT BALANCE SHEET
JUNE 30 1962
ASSETS
AVAILABLE CASH
BUDGET FUNDS
IN BANKS
State Funds
Administration no 39515
Instruction and Instructional Material2293 881 85
Vocational Educ l 137 62216
Lunchroom Division 1124918
Surplus Commodity 348710
Surplus Property 19722368
Special Funds 3951652 379337564
Federal Funds
Vocational Education 18243497
Veterans Related Training 26710090
Lunchroom Division 86357314
National Defense Program 897731 66 2 210 840 67
IN STATE TREASURY
For Operations120383821
For Outlay312737578 433121399
Total Budget FundCash 1033543030
PRIVATE TRUST AND AGENCY FUNDS
IN BANKS
Teacher Retirement 42991
Social Security 1305498 1348489
ACCOUNTS RECEIVABLE
General Administration 2441864
Instruction and Instructional Material 2707416
Vocational Ed 46167
Surplus 53 24a 10
Veterans Related Training 152300 10672357
10 455 638 76199
DEPARTMENT OF EDUCATION
CURRENT BALANCE SHEET
JUNE 30 1962
LIABILITIES RESERVES SURPLUS
CASH LIABILITIES
ACCOUNTS PAYABLE AND PURCHASE ORDERS OUTSTANDING
General Administration 15443085
Instruction and Instructional Material 176093947
Vocational Education 102854872
Lunchroom Division 6 314 29
Surplus Commodity Division 97807
Surplus Property Division 5 35887
Veterans Related Training 2762645 298419672
RESERVES
SPECIAL COMMITMENTS
School AdminCapital Outlay312737578
County School Superintendents 973919
Scholarships for Prospective Teachers 44 931 90
National Defense Program 1164 99715
Lunchroom Division 86849080
Special Funds 3422300 524975782
CONTRACTS TO MATURE
General Administration 4000000
School Administration Area Trade Schools 31975807
Instruction and Instructional Material 13 399 72
Vocational Education 28908509
Surplus Commodity Div 90880 66315168
UNEARNED INCOME
General Administration 48401
Instruction and Instructional Material 546 60908
Surplus Commodity 157466
Surplus Property 24511091
Veterans Related Training 240 99745 1 03477611
FEDERAL FUNDS
Vocational Education 288000
Special FundsCivil Defense 5 29352 8173 52
OTHER
Private Trust and Agency Funds 1348489
SURPLUS
In Banks 9802
In State Treasury 50200000 50209802
1045563876200
DEPARTMENT OF EDUCATION
SUMMARY
INTRODUCTION
The operations of the State Department of Education for the fiscal year
ended June 30 1962 are reported herein covering the following divisions and
funds
AdministrationState Department
Grants to County and City School Systems
Instruction and Instructional Materials
Lunchroom and Milk Programs
Vocational Education
Veterans Training Program
Surplus Commodities
War Surplus Property
Special Funds
Capital Outlay Funds
National Defense Education Program
Separate reports have been filed covering institutions operated by the
Department of Education as follows
North Georgia Trade and Vocational SchoolClarkesville
South Georgia Trade and Vocational SchoolAmericus
School for the Deaf
Academy for the Blind
Vocational Rehabilitation
FINANCIAL CONDITION
The Department of Education ended the fiscal year on June 30 1962 with
a surplus of 50209802 after providing reserves of 298419672 for liqui
dation of accounts payable and purchase orders outstanding 524975782
for special commitments and capital outlay fund 66315168 for contracts
to mature 103477611 for unearned income and 817352 for Federal
funds on hand Private Trust funds held by the Department on June 30
1962 amounted to 1348489
50200000 of the above 50209802 surplus has been allocated for con
struction of facility at Warm Springs
Excerpt from minutes of State Board of Education meeting on Septem
ber 13 1961 is quoted as follows
WHEREAS the construction of the trade training center for the
physically handicapped at Warm Springs under the State School Build
ing Authority is not feasible at this time and201
DEPARTMENT OF EDUCATION
WHEREAS the funds for the construction of the facility must be
provided at the earliest possible date in order to match available fed
eral funds therefore
The State Board of Education hereby resolves that funds be provided
for this project from such sources as may be available and authorizes
the State Superintendent of Schools to prepare such budget amend
ments as may be needed to make available the necessary funds
Total undrawn appropriation funds in the State Treasury on June 30
1962 were 433121399 of which 120383821 was for current operations
and 312737578 for capital outlay allotments These amounts are gross
credit balances before taking into consideration provisions for liquidation of
outstanding encumbrances
AVAILABLE INCOME AND OPERATING COSTS
State Appropriation for the operation of all of the units of the Depart
ment of Education in the fiscal year ended June 30 1962 was 16400000000
which was decreased to 16300000000 by budget adjustments
Appropriation for capital outlay for the year ended June 30 1962 was
2000000000 which was increased to 2004500000 by transfer of
4500000 as a special appropriation from the State Emergency Fund to
meet expenditures approved on budget under provisions of State law
In addition to the income from appropriations the Department received
753281281 in Grants from the U S Government 1642252 from gifts
and 65283066 from earnings making total receipts for the year
19124706599
From the 19124706599 received 474481896 was transferred to or
from various units as listed below leaving 18650224703 net income
available to the Department of Education
TOState Personnel Board for
Merit System Administration
State Employees Health Ins
Academy for the Blind
School for the Deaf
North Ga Trade and Vocational School
South Ga Trade and Vocational School
779540
764076
39504608
64366744
70456230
76794833202
DEPARTMENT OF EDUCATION
University Branches
Womans College of GaMilledgeville
Georgia Southern CollegeStatesboro
Georgia Institute of TechnologyAtlanta
Abraham Baldwin Agriculture CollegeTifton
University of GeorgiaAthens
West Georgia CollegeCarrollton
Fort Valley State CollegeFort Valley
Ga State Col of Bus AdmAtlanta
Other UnitsVocational Rehabilitation
FROMWelfare Department
Welfare Dept Tr Sch for BoysMilledgeville
Health DeptMilledgeville State Hosp
Health DeptBattey State Hospital
Health DeptSchool for Mental Defectives
969925
109308
4272026
1020971
12934900
70529
1489061
235346
203234408
1799471
29054
666617
14449
11018
474481896
The 18650224703 net income together with 1472315959 cash
balance at the beginning of the fiscal year made total funds available
20122540662
From the 20122540662 funds available 368103900 was expended
for administration and supervision 18106211715 for Grants to County
and City School Systems 558509438 for library and textbooks and
56172579 for buildings and improvements and 1033543030 remained
on hand June 30 1962 the end of the fiscal year
Of this remaining cash balance plus 10672357 accounts receivable
298419672 is reserved for liquidation of accounts payable and purchase
orders outstanding 695585913 for special and restricted purposes and
the 50209802 remainder represents the excess of funds which have been
provided over obligations incurred and will be available for expenditure in
the next fiscal period subject to reapprovals203
DEPARTMENT OF EDUCATION
COMPARISON OF OPERATING COSTS
Expenditures for the operating costs of the Department for the past
three years are compared in the statement following
BY ACTIVITY
1962
YEAR ENDED JUNE 30
1961
1960
Grants to County and City
School Systems18106211715
Direct to Sen Bldg Auth 6877600
Administration 2121706 42
Instruc and Instruc Mat 621639572
Lunch Room Program 12298381
Surplus Commodities 8602818
Vocational Education 54779453
Vocational Rehab
Veterans OnTheJob Trg 3576315
War Surplus Property 308 504 28
National Defense Funds
Special Funds 5391978
Scholarships for Teachers 66800
Scholarships for Prospective
Teachers 26665530
162 115 566 68 147 550 097 85
1 505 461 74
5 257 777 55
109 474 97
65 599 63
547 690 09
4 662 482 83
36 380 38
278 377 80
58 402 27
8 676 00
138 746 80
1153 57907
5 444 776 60
107002 29
62 998 20
564 036 86
4 209 597 86
37 904 75
234 528 60
4 586 23
35 40302
28 684 00
190 889 976 32 174 784 636 74 159 433195 33
BY OBJECT
Personal Services 2380
Travel Expense 245
Supplies Materials 92
Communication 114
Heat Lights Power Water 10
Printing Publications 96
Repairs 12
Rents 66
Insurance Bonding 3
Pensions Retirement 184
Indemnities
Equipment 91
Miscellaneous 384
Grants 181062
Trainee Costs
Voc Rehabilitation
591 23 3 328138 64 2 925 557 49
285 36 364 37013 312 593 34
463 88 113 484 67 92 643 68
369 24 147 283 95 127 052 61
465 00 8 096 80 9 456 81
574 60 93 083 62 74 205 60
023 68 17 730 94 27 099 65
032 34 127 050 73 132 405 44
727 40 363 91 31 704 88
22900 247 486 42 207 994 78 5000
108 71 244 858 39 136 73302
168 56 253 685 77 113 560 91
11715 162115 566 68 147 550 097 85
3 011 759 20 2 762144 66
184 743 15615 170 072 959 85 154 503 300 72204
DEPARTMENT OF EDUCATION
YEAR ENDED JUNE 30
1962 1961 1960
OUTLAY
Bldgs Improvements 56172579 6068523 44522888
Equipment 558509438 465099166 448466573
190 889 976 32 174 784 636 74 159 433195 33
Number of Employees on Payroll
Administrative 206 206 168
Instruc andlnst Material 97 102 94
Vocational Education 66 67 67
Veterans Related Trg 5 6 5
Lunchroom Division 24 16 18
Surplus Commodity 12 11 10
Vocational Rehabilitation 262 229
Surplus Property 42 43 37
Special Funds 4
456 713 628

Vocational Rehabilitation reported under separate cover for fiscal year ended
June 30 1962
GENERAL
Membership of the State Board of Education is as follows
Paul S StoneFirst District
Waynesboro Motor Courts
Waynesboro Georgia
Robert Byrd WrightSecond District
Moultrie Georgia
Thomas NesbittThird District
Cordele Georgia
James S Peters ChairmanFourth District
Manchester Georgia
David F Rice Fifth District
Atlanta Georgia
Francis F ShurlingSixth District
Wrightsville Georgia
Henry A Stewart Sr ViceChairmanSeventh District
Cedartown Georgia20
DEPARTMENT OF EDUCATION
Lonnie E SweatEighth District
Blackshear Georgia
Mrs Bruce SchaeferNinth District
Toccoa Georgia
Zack DanielTenth District
Lavonia Georgia
In the fiscal year ended June 30 1956 the State Department of Educa
tion charged the Johnson County School System with 6641600 for over
payments from the State to this School System based on pupil enrollment
figures submitted by the Johnson County Board of Education in excess of
actual pupil enrollment 1545075 of the 6641600 was collected by the
State by deduction from May and June 1956 allotments in the fiscal year
ended June 30 1956 and 1019300 was collected in the year ended June 30
1957 by deductions from allotments to the Johnson County System leaving
a balance to be collected by the State in future periods of 4077225
Minutes of the meeting of the State Board of Education held on Mon
day August 12 1957 show the following resolution passed by the Board re
garding the collection of the unpaid balance due the State by the Johnson
County School System
Senator Shurling asked for the Board to reconsider the charges being
made against Johnson County for padding discovered in the system
He made a motion that the collection of Johnson County funds be sus
pended until it is possible to arrive at a more accurate amount for the
County to replace He said that the figure being used is an approxi
mate amount There was a second by Mr Duncan and the motion
carried
No deductions have been made from allotments to the Johnson County
Board of Education to apply on the above charge during the past five fiscal
years
Claude L Purcell is bonded as State Superintendent of Schools in the
amount of 1000000 as required by law with the Columbia Casualty
Company bond No SB228528 dated January 14 1958 Continuation cer
tificate is on file showing bond in effect to December 31 1961
The condition of the obligation of bond No SB228528 is as follows
That if the Principal shall faithfully perform such duties as may be imposed
on him by law and shall honestly account for all money that may come into
his hands in his official capacity during the said term then this obligation
shall be void otherwise it shall remain in force206
DEPARTMENT OF EDUCATION
All employees of the State Department of Education are bonded for
500000 each under Public Employees Blanket Bond No S111207 written
by the Lumbermens Mutual Casualty Company dated November 10 1959
Coverage is under Insuring Agreement No 4 the provisions of which are
quoted as follows
Loss caused to the Insured through the failure of any of the Employees
acting alone or in collusion with others to perform faithfully his duties
or to account properly for all monies and property received by virtue
of his position or employment during the Bond Period the amount of
indemnity on each of such Employees being the amount stated in the
Table of Limits of Liability applicable to this Insuring Agreement 4
All receipts disclosed by examination have been accounted for and ex
penditures for the period under review were within the limits of budget ap
provals and supported by proper voucher
Excellent records are kept of all financial transactions of the Department
of Education
Appreciation is expressed to the members of the Board of Education
the State Superintendent of Schools the Superintendent Emeritus and the
officials and staff of the Department for the cooperation and assistance given
the State Auditors office during this examination and throughout the year207
DEPARTMENT OF EDUCATION
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DEPARTMENT OF EDUCATION
GRANTS TO COUNTY AND CITY SCHOOL SYSTEMS
YEAR ENDED JUNE 30 1962
SYSTEM Totals
Appling 94047703
Atkinson 44626237
Bacon 56647550
Baker 39683616
Baldwin 97549786
Banks 44928092
Barrow 53524140
Winder 20503108
Bartow 93074964
Cartersville 44733352
Ben Hill 29891430
Fitzgerald 43748096
Berrien 77342396
Bibb 484137527
Bleckley 53905005
Cochran 38838835
Brantley 47817285
Brooks 73742743
Quitman 28030610
Bryan 51237644
Bullocn 149278679
Burke 116377537
Butts 58462596
Calhoun 52322145
Camden 64103047
Candler 51189417
Carroll 140254483
Carrollton 41397307
Catoosa 106622937
Charlton 36500089
Chatham 586823244
Chattahoochee 99 254 66
Chattooga 74909327
Trion 18797175
Cherokee 106657206
Clarke 1 592 33775
Clay 35972421
Clayton 221215476
Clinch 47590603
Cobb 418494133
Marietta 898 888 42
Coffee 133327251
Colquitt 148251712
Moultrie 493 57518
Columbia 82135739
Salary of General Capital
Superin Fund Fund Regional
tendent Allotment Allotment Libraries
E 600000 803 031 88 96554 08
720000 390 325 45 35 600 00
5 319 96 480 809 86 60 800 00
5 319 96 305 669 33 75030 52
5 319 96 815 345 28 113 390 62
5799 96 329 840 84 104 560 74
600000 417 789 81 93 447 21
152 179 42 40100 00
600000 806 067 83 68 292 85 16 500 00
373 336 22 48 552 14
4 92000 264 291 71 20 000 00
396 208 82 23 701 57
6 00000 579 190 37 156 555 89
6 000 00 4 263 581 72 236101 36 5 45000
5 319 96 197 064 49 331 200 00
245 455 41 131 295 74
600000 369 556 29 90101 56
6000 00 568 353 25 137 911 21
203 080 46 68 251 73
5 319 96 368 290 08 128 736 58
600000 1 247 55110 153 754 00 2 00000
5799 96 999 653 36 129 444 64
600000 408 707 70 152 998 00
600000 422 86010 52 200 00
5 319 96 563 609 56 52 300 00
600000 384 783 58 103 900 60
7 200 00 1 182 924 01 147 661 92 8 00000
340 785 30 57 912 07
5 799 96 904188 92 115 365 96
600000 318 759 60 28 900 00
4 814130 22 615 33297 4 50000
3 96000 84 379 86 940000
600000 624 304 96 70 300 00
12523572 56 643 05
5 799 96 883 523 67 126 460 21 300000
6 00000 1 263 826 90 202 235 08 500000
5 319 96 252 593 35 90 424 72
5 799 96 1 894 732 89 175 540 77
600000 333158 23 122 387 07
6 000 00 3581 309 82 361 030 65 4 000 00
658 460 38 122 063 07
2 760 00 1136 895 22 138 872 62 2 000 00
6 000 00 1186 624 44 234 241 72 7 827 00
359 544 92 85 386 22
4 920 00 695 543 92 92 053 26
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DEPARTMENT OF EDUCATION
GRANTS TO COUNTY AND CITY SCHOOL SYSTEMS
YEAR ENDED JUNE 30 1962
Fed Voc
Redev 1
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Related Regular School and Science
State Federal Training Program Milk Testing Youth3
2 51239 10 097 30 3 208342 1071950 45317 902529
23470 4263 40 6041 53 1 671 37 92592
2 280 47 3 802 80 277373 734168 3347 00
1 290 70 4 296 00 2 416 61 336 81 2 476 23
5 534 36 2 83200 13 514 01 7153 56 12 408 07
1500 2 26017 4 396 43 545 52 1 862 26
8 32107 1 638 40 5 691 74 155486 798 31
1 86034 279 99 4034 61 2 34676 4169 96 60 002
181 83 6 266 08 12775 54 412212 10 543 39
1 248 54 6241 76 5 302 47 3 337 71 9 314 68
526 20 3 574 32 4167 35 143472
3109 81 1 480 00 349 50 2 325 63 2 46618 7839 45
179913 10 053 68 132 40 9 62002 2086 91 798556
96 542 31 43 548 85 1 66508 69 265 20 3 04716 44133 20 753 36 76752 63
3100 74 369 99 4 21416 1 343 88 2 608 43
17013 4 910 50 554532 325 90 156315
1 20297 12132 06 652243 85470 4450 81
581 56 4 28202 1055 44 2874 89 180002
115 35 2 749 60 5 904 30 72812 53245
20 855 62 8 947 93 1475 31 17 663 91 8 208 28 26 210 64 120002
1 67976 9 773 09 7 460 95 2 562 58 7 401 03
1171 52 3 550 47 4 06917 1 34616 6 782 94
1 766 35 11 91819 1721972 6 476 48 50316 4 277 45
5206 2 502 30 8764 94 2 878 37 5 603 28
68934 5 321 25 478614 934 80 5 478 46
4 260 61 13 081 40 6 844 96 18 683 38 4 086 36 9 62219 180 002
270918 6 83076 2018 92 3 716 84
8138 3 447 00 15 686 51 4 476 84 17182 80
8809 3 428 85 5 661 55 825 02 1 33778
168 23902 47 47720 21 024 02 65 592 72 929 04 47 46213 585 76 82151 09 1 840002 483073
528 63 7 510 30 17 344 32 11 295 81 3 821 81 7 987 44
42976 537 20 206504 90400 2156 98
250030 4 879 84 3 619 68 18 338 53 4 33778 14052 09 60002
44 491 87 1605502 28 875 51 5518 60 19 914 77 420002
887 33 4 57475 2 810 25 1 37180 1 742 05
1 480 54 3 94637 26 733 71 13 805 00 90115 52
143374 3 09815 597030 720 32 3138 22
11 255 67 4 648 06 31140 47 64 372 92 27 209 82 93 973 92
39 839 60 42 908 20 17 680 90 6 008 59 11 927 68
2 539 24 16 527 32 2 868 56 17 644 26 1 330 76 11 834 53
1 540 65 10 72013 16 482 79 23416 18 846 23
21 872 77 1 557 39 3 193 65 9 550 25 3 729 52 8 740 46
1 20806 3 956 30 9 324 56 5 359 84 8 991 45
222
DEPARTMENT OF EDUCATION
GRANTS TO COUNTY AND CITY SCHOOL SYSTEMS
YEAR ENDED JUNE 30 1962
SYSTEM Totals
Cook 65058442
Coweta 87030053
Newnan 57056231
Crawford 35196205
Crisp 95398205
Dade 46796474
Dawson 30402931
Decatur 135244131
DeKalb 733538845
Decatur 53674996
Dodge 109337512
Dooly 88485035
Dougherty 352425993
Douglas 84051938
Early 80445479
Echols 14715388
Effingham 69239630
Elbert 96904325
Emanuel 116740300
Evans 49785325
Fannin 81791881
Fayette 60575722
Floyd 161030509
Rome 94739241
Forsyth 59931589
Franklin 770055 22
Fulton 501352096
Atlanta 1176683750
Gilmer 58050856
Glascock 19287586
Glynn 162727502
Gordon 56750682
Calhoun 41998642
Grady 105460165
Greene 71877582
Griffin
Spalding 146929889
Gwinnett 196318028
Buford 21933531
Habersham 95020047
Tallulah Falls 10 445 83
Hall 173248890
Gainesville 412 22018
Hancock 67745528
Salary of
Superin
tendent
8 5 319 96
6 000 00
4 920 00
5 433 30
6 000 00
5 319 96
4 920 00
6 000 00
3 960 00
5 679 96
6 000 00
5 319 96
5 799 97
5 999 99
5 319 96
6 000 00
6 000 00
6 000 00
5 319 96
4 920 00
6 000 00
5 319 96
5 319 96
5 799 96
6 000 00
6 000 00
5 400 00
6 000 00
6 000 00
6 00000
6 000 00
6 000 00
6 000 00
5 319 96
5 319 96
General
Fund
Allotment
Capital
Fund Regional
Allotment Libraries
533
710
469
294
815
391
219
1133
5 866
419
840
678
2 694
698
662
122
582
813
936
372
694
430
1 242
778
516
651
4 298
9 516
439
144
1411
478
298
878
599
362 60
I 017 58
i 630 88
791 57
833 97
885 09
687 43
484 53
528 89
66410
096 41
47014
388 37
58511
556 09
294 75
352 29
063 54
648 01
022 38
19716
747 45
621 35
683 58
814 80
882 78
387 61
66610
037 26
195 64
927 36
557 17
214 09
34314
487 02
1 249 550 10
1 681 788 72
124 799 27
789 210 20
5 556 70
1 546 44116
289 449 89
574 435 73
82
114
78
44
85
52
70
153
855
79
206
168
523
113
106
13
76
103
131
104
90
148
155
121
48
884 65
261 04
549 89
60000
626 76
086 00
717 52
096 00 12 000 00

447
217
112
37
116
64
102
131
92
423 37
066 71
17516
526 63
285 71
480 77
900 00
200 00
487 86
444 21
637 50
635 48
544 28
579 35
029 33
401 04
019 21
185 93
340 27
595 36
308 89
600 00
034 57
300 00
765 69
351 69
500 00
153 167 27
195 127 78
90 702 20
116 228 00
2 100 00
103 552 07
89173 26
83 498 21
7 000 00
5 000 00
1 500 00
5 950 00
15 000 00
6 000 00
500 00
6 000 00
5 000 00
3 000 00
3 000 00 223
DEPARTMENT OF EDUCATION
GRANTS TO COUNTY AND CITY SCHOOL SYSTEMS
YEAR ENDED JUNE 30 1962
Fed Voc
Redevl
Lunchrooms National Civil
Vocational Veterans Defense Defense2
Related Regular School and Science
State Federal Training Program Milk Testing Youth3
385 52 472770 1 660 64 6 88619 1 700 24 13 65692
1 741 71 618578 595345 14 467 93 3 433 99 805905 180 002
2 823 57 6912 1 706 22 9 460 80 2 717 66 5 60417
60149 3 529 49 2 238 78 693 80 586 92
3 001 27 10 804 50 5 047 05 12 99517 3 662 20 11 577 83
2052 00 2 33012 6 759 71 1 759 38 5 092 44
5880 2 775 00 2 850 93 410 04 2 209 63
8 54223 16 961 86 1 301 39 15 021 80 4 684 56 2 428 94
83 97670 83 670 58 4 484 08 121193 97 9 814 84 66 600 07 5 988 02 244 994 87 17 732 21
10057 74 594294 3 503 60 12197 25 2 470 20 3 971 82
866 21 15 594 42 3 446 94 8 038 04 1 939 52 2 288 49
131 031 52 5715216 2706 84 42 344 78 24 553 60 41 296 95
5713 4 916 20 85417 11 421 81 3 113 17 2 771 06
55914 13 504 72 6 567 30 1 427 20 7 140 37
209 98 2146 40 1 359 41 609 80 1 333 55
623 06 11 040 38 10 72175 1 38612 4 464 88
12 807 94 13 772 29 2 627 76 11 053 09 2 261 83 4 012 59
13024 42 10 007 50 41 650 94 11 955 50 3 712 89 12 766 24
12319 5 064 81 3 86932 228 32 5 909 75
28711 7 836 23 1419611 1 614 24 3 923 72
8 693 52 2 319 38 344 66 4 937 61 351 88 4 863 37
68127 71 64 478 99 987041 18 57418 6 824 79 8 902 62 23 925 711
228 40 1 012 50 18 381 60 8 361 44 19 323 85
751 79 4 839 76 3 366 25 10 270 64 1 358 89 8 574 59
1 063 67 8 501 02 9 612 36 2163 38 332612
9 220 77 15721 96 17 819 99 59 644 70 64 902 86 79 382 84 300 002
14419218 75 871 34 20 895 69 171 932 36 200 677 32 418 64715 360 002
9858 515808 3 470 80 8 834 58 91195 4 688 42
82910 2 43212 1 390 45 129 76 298 79
9 05110 4 883 33 21 988 93 14 212 48 37 777 25
573 21 3 513 85 10 892 45 2 100 68 1 569 46
3 63714 4 509 40 6 500 38 947 36 3 412 36
299 61 7 666 23 4 204 65 12 685 54 2 409 88 11140 91
8654 4 567 37 6 895 55 2 807 55 6 311 79 120002
1 171181 6 582 35 3 761 49 22 327 40 8 678 77 11 519 70
14 58716 7 56910 5158 45 28 441 09 6 373 44 12 894 54 240 00
42728 54000 2 520 48 346 08
2141 57 5 46510 15 488 05 1 749 71 10 917 84
1 200 34 1433 32 155 47
27822 35 5 407 44 24 94602 5 48017 10 519 73
1 48970 2808 10 242 42 4 988 32 16 848 51
7800 3 231 94 3737 95 308 00 6 785 49 60 002
224
DEPARTMENT OF EDUCATION
GRANTS TO COUNTY AND CITY SCHOOL SYSTEMS
YEAR ENDED JUNE 30 1962
SYSTEM Totals
Haralson 62257483
Bremen 100 537 38
Tallapoosa 10718184
Harris 64942077
Hart 79072788
Heard 41045369
Henry 100209728
Houston 199478003
Irwin 66147818
Jackson 73270361
Commerce 33661248
Jefferson 133154 03
Jasper 43134344
Jeff Davis 60084559
Jefferson 101652970
Jenkins 57759517
Johnson 52711603
Jones 57682622
Lamar 50737312
Barnesville 8686309
Lanier 33559070
Laurens 144318464
Dublin 49163951
Lee 40707522
Liberty 865 737 63
Lincoln 482 317 43
Long 32868497
Lowndes 113374559
Valdosta 110805703
LumpMn 47465522
Macon 72568391
Madison 76231355
Marion 39858924
McDuffie 63862568
Mclntosb 46343244
Meri wether 106997972
Miller 54594395
Mitchell 91194314
Pelham 450 860 48
Monroe 54959433
Montgomery 37427070
Morgan 73764330
Murray 58728604
Muscogee 525945729
Salary of General Capital
Superin Fund Fund Regional
tendent Allotment Allotment Libraries
599999 45512146 142 964 26
75 73249 20 080 00
74 59410 29 440 49
5 319 96 549 042 86 72 272 00
4 20000 642 702 40 118 784 00
6 000 00 328 348 50 54 300 00
6 00000 842 267 39 119 625 72
600000 1 758 162 63 140 822 42
5 31996 493 996 04 142144 97
6 000 00 570 090 52 125 77838
232 019 87 92 83756
53 318 47 73 959 76
4 20000 324 850 74 88 744 18
5 393 33 518107 99 55 50000
5 40000 864 636 89 120 80000 50000
6 000 00 445 000 05 108 193 78
600000 405 675 07 99 81283
4 920 00 481 191 08 7577404
600000 419 594 81 73124 00
74 557 82 2 800 00
6 000 00 253 92410 65 211 87
6 000 00 1 214112 50 160 080 36 7144 21
377 609 36 91179 20
2 400 00 351 312 37 41 800 00
4 200 00 762 337 71 73 258 93
5 319 96 345 832 30 121 497 69
5199 96 250 43211 61 01917
5 319 96 921 980 72 154 864 00 200000
837 005 90 143 247 00
6 000 00 323 299 82 136 24719
6 000 00 649 479 76 51 600 00
6 000 00 564 520 55 168 344 32
6 000 00 322 661 72 56 100 00
6 000 00 557404 05 52 848 00
6 000 00 401 38315 44 19114
6 000 00 886 116 89 139 249 04 4 000 00
5 799 97 407 048 45 114 229 22
6 000 00 701 229 87 177 718 09 500000
32114514 114 007 36
6 000 00 480 583 82 45 800 00
6 000 00 310 546 70 49 400 00
6 000 00 557 270 22 149 461 36 6 00000
6 000 00 438 524 91 118161 69
7 200 00 4 326 284 82 446 278 36 8000 00
HHHVocational
State
Federal
481 44 3 617 54
657 48 328 74
1169 36 6 856 66
2 52211 5 343 61
9 038 31 3 481 85
2 317 48 5 761 80
4 349 56 9 025 03
46035 9 037 29
13 449 39 6 512 21
2 591 04
8424
3 51511 2 405 21
2 486 52 3 865 00
442145 5 361 63
3 665 59 4 644 38
2 804 52 3 224 55
2 060 44 2 746 73
1103 62 1 353 38
172 80
2 414 37 2 419 61
15 384 71 13 947 77
1 650 88 93240
4 53802 2 301 32
821 60 1 611 00
1 703 85 2 06610
2 463 24 1 375 21
10145 45 6 517 95
47 993 26 43 922 05
47109 1 267 50
1 371 06 2 903 01
1 900 98 6 748 50
121131 6 667 07
84092 3 111 57
1239 64 2 954 73
3 534 85 6 386 75
2 30913 7 409 30
1 850 88 2 925 71
4 63578 277 70
992 77 2 788 88
798 89 2 810 75
2 470 06 3 216 70
644 28 2 871 00
125 97298
9516419
225 B
DEPARTMENT OF EDUCATION
TO COUNTY AND CITY SCHOOL SYSTEMS
YEAR ENDED JUNE 30 1962
Fed Voc
Redev 1
Lunchrooms National Civil
Veterans Defense Defense2
Related Regular School and Science
Training Program Milk Testing Youth3
6 238578 5 70416 51256 5 787 64
2 570 66 746 20 421 81
1 602 33 128 1 543 64
9 054 53 2 44411 3 261 29
11 928 84 114104 4105 88
4 371 29 1 30912 3 604 62
11 86718 7 98209 6 275 62
4 93713 28 781 88 11 713 72 30 987 66
5 917 86 886 93 3 714 78
6 999 78 86423 300910
3 834 79 795 76 453346
3 47117 328 35 1 99204
3198 56 706 72 3 722 92
7046 60 833 36 7 612 79
9 784 65 28033 5 344 75
5 529 87 2 388 52 2 172 98
4 925 69 279 36 4 394 01
5 609 61 1 85156 2 672 76
966 90 4 240 93 3 258 32 3 221 45 989 48 6 07415 2 399 30
11 358 77 4022 29 11134 03
9 283 27 5 098 84 5 885 56
3 379 07 794 70 549 74
9 532 62 3 23997 10 735 80
3 417 20 127732 102301 180002
301005 1 868 20 3 317 03
10 452 79 5 661 71 16 803 01
6070 93 14 956 00 3 508 60 11 353 29
3 721 60 1 76613 1 881 89
6 835 07 1558 43 5 936 58
8 970 49 1 705 48 4 003 23 120002
3136 30 68104 2131 80
7 510 76 1 909 88 8 460 50 540002
4 384 64 1 388 68 1 890 46
993 00 12 581 29 3 592 78 7 52512
1 241 83 4072 80 708 08 312517
7 682 81 1 46315 8 072 63
1 596 84 3 66515 663 88 4 868 63
6 977 03 962 64 5 48919
2721 55 861 08 1131 73
7 36600 2 516 40 3 342 56
2 839 87 9 257 33 577 28 8 409 68
56 055 79 76329 95 118171 20
226
DEPARTMENT OF EDUCATION
GRANTS TO COUNTY AND CITY SCHOOL SYSTEMS
YEAR ENDED JUNE 30 1962
SYSTEM Totals
Newton 101979563
Oconee 46144567
Oglethorpe 54395034
Paulding 71932972
Peach 68669393
Pickens 51146079
Pierce 63768403
Pike 55254905
Polk 91993645
Cedartown 36058866
Pulaski 34787081
Hawkinsville 158 327 88
Putnam 51082183
Quitman 19030023
Rabun 43616988
Randolph 62202167
Richmond 4198 927 45
Rockdale 48533445
Schley 23882857
Screven 104204525
Seminole 51178903
Stephens 65490437
Toccoa 31878815
Stewart 491 10885
Sumter 69064840
Americus 48502846
Talbot 52681637
Taliaferro 21934823
Tattnall 947 647 59
Taylor 52705493
Telfair 83119038
Terrell 74813290
Thomas 100820950
Thomas ville 68971292
Tift 114160025
Toombs 59604407
Vidalia 33190307
Towns 32296207
Treutlen 42992592
Troup 123561643
Ho gans ville 26803588
LaGrange 79369200
West Point 265 347 39
Salary of General Capital
Superin Fund Fund Regional
tendent Allotment Allotment Libraries
i 5 319 96 817 585 45 126 779 28
6 000 00 340144 34 101 993 20
4 920 00 436 739 82 87 000 00
6 000 00 609 352 05 83 766 50
600000 585 703 97 66163 88
6 000 00 387 325 24 94112 50
4 200 00 546 835 08 60 900 00
600000 430 02819 101 045 95
6 000 00 780135 58 99 500 00
284 444 01 56 825 65
3 780 00 291 703 36 47 500 00
133 269 80 18 076 00
7 200 00 421 669 86 67 369 31
2 400 00 159 431 20 24 500 00
600000 381 203 33 31 000 00
5 700 00 512 065 31 90 500 00
6 000 00 3 661 080 04 22880577 500000
6 000 00 397 696 99 62 382 36
5 70000 193 820 78 31 400 00
5 474 20 808100 25 206 458 76 200000
4 920 00 383 056 56 106 265 95
600000 504 809 39 70 133 71
267 413 23 34 357 07
5 70000 418 534 63 52 400 00
5 31996 576 98617 76 840 00 1000000
426185 79 36 610 87
5 31996 395 951 42 111 790 95
5 31996 180 488 35 27 800 00
5319 96 727 280 35 186 492 86
600000 437 425 22 71 600 00
5 31996 623 719 77 185 781 92
5 319 96 614 498 92 107 704 00 500000
600000 838 618 39 119115 58
530 13819 107 492 50
600000 945 907 02 131 399 57 800000
6 00000 473 856 71 96 000 00
297 323 45 21 771 15
579996 267 443 34 35 500 00 200000
570000 326 603 54 84 663 64
600000 1 011 99017 153 524 22 300000
174 678 75 83 775 21
699 284 48 62 282 08
146 930 85 112 303 46
227
DEPARTMENT OF EDUCATION
GRANTS TO COUNTY AND CITY SCHOOL SYSTEMS
YEAR ENDED JUNE 30 1962
Fed Voc
Redev 1
Lunchrooms National Civil
Vocational Veterans Defense Defense2
Related Regular School and Science
State Federal Training Program Milk Testing Youth3
39 285 25 3 311 74 1 946 40 12 47576 3 541 66 955013
957 50 4 07217 6 225 97 715 70 1 33679
2 307 06 2131 77 3 428 95 37910 7 043 64
1 417 52 3190 92 10 885 55 1 881 47 2 835 71
7134 45 4 516 98 7 427 90 2 816 52 6 930 23
394 74 4 691 28 3 014 09 8 211 98 1 542 68 6168 28
1 666 91 6 845 42 8 566 75 1 889 04 6 780 83
1 249 71 2 677 29 6 754 07 1 684 28 3109 56
2 875 16 9 842 01 12 329 50 2 478 30 6 775 90
1 844 55 115 20 2 066 30 7 189 40 1 24316 6 800 39 60 002
272 98 645 38 3 118 74 63118 21917
1 775 29 2 231 68 2 251 48 723 63
782 90 2 780 31 5 309 52 3 040 00 2 669 93
506 34 1 003 50 1 571 07 2648 861 64
1 550 98 3 088 91 8 055 47 1 318 64 3 95255
2 283 61 5 084 51 4 247 49 859 00 1 281 75
110 459 18 51 334 46 68 507 11 25 675 02 42 065 87
771 55 2 797 98 747 24 5 839 50 5 345 36 3 753 47
533 50 1 877 63 969 66 1 874 08 301 40 2 351 52
86816 3 166 67 7 81710 2 300 16 5 859 95
1 924 76 7126 86 4 932 82 1 866 44 1 695 64
1 409 31 4 282 50 50 125 53 7 936 32 1 870 90 8 336 71
1 745 04 4 226 75 1 593 12 9 452 94
2 097 57 2 932 32 5 297 43 1 091 43 3 055 47
1 185 85 3 051 00 69 45 7 158 65 2 099 71 7 937 61
1 133 44 1 205 90 8 213 57 1 721 00 9 957 89
1 979 26 2 089 09 4 045 70 231771 3 262 28 60 002
2 008 38 1 472 73 1 600 88 310 34 227 59 120 002
6 561 06 3 712 44 9 614 72 2 046 26 6 619 94
1 968 46 2 002 00 4 266 38 1 07211 2 720 76
2161 58 2 619 36 9 560 99 1 344 67 682 13
1 265 83 1 985 76 7 672 43 1 822 75 2 863 25
12 970 98 2 843 31 11 551 64 3 900 90 13 208 70
15 905 99 4 553 70 507 60 12 486 41 4 057 54 14 570 99
12 399 33 3 443 20 3175 59 14 852 84 3 387 27 13 035 43
2 516 01 3 851 28 5 440 49 2 302 40 6 07718
1 888 86 995 40 5 40718 1 924 32 2 592 71
1 396 13 798 00 4 357 26 411 48 5 255 90
1 068 76 1 56314 3 116 22 897 29 6 313 33
23 30418 7 568 00 4724 68 11 782 93 7 229 20 6 493 05
2 486 48 406 64 3 706 61 1 820 48 116171
615 99 223 20 16 826 22 4 531 72 9 928 31
159 36 177 60 1 794 51 1 296 20 2 685 41
228
DEPARTMENT OF EDUCATION
GRANTS TO COUNTY AND CITY SCHOOL SYSTEMS
YEAR ENDED JUNE 30 1962
Salary of General
Superin Fund
SYSTEM Totals tendent Allotment
Turner 55654184 600000 41578294
Twiggs 63898119 531996 46381292
Union 46770799 600000 35702108
Upson 91468736 600000 79711739
Thomaston 32026133 28508548
Walker 180975215 600000 154130670
Chickamauga 10559596 5964917
Walton 98633593 600000 83084972
Ware 80329799 579996 69084642
Waycross 88510078 72727494
Warren 43177604 531996 34712900
Washington 110304674 560645 92509014
Wayne 107799651 600000 94084232
Webster 27968749 600000 20871860
Wheeler 41941384 579996 32477043
White 52358451 600000 35888512
Whitfleld 128276053 720000 112578298
Dalton 56834563 48130774
Wilcox 53919814 600000 46441168
Wilkes 71906501 600000 53640113
Wilkinson 53977872 492000 45593284
Worth 99467334 720000 81984638
OtherParochial
Schools and
Organizations
Capital
Fund Regional
Allotment Libraries
115028 89
157 35524
92 84331
92 687 22
16 20000
20410000
40 62505
116 700 00
77142 62
108117 57
66 600 00
139133 93
93162 65
60132 76
75 663 64
142 946 55
103 914 43
61 040 00
51 900 00
155 377 76
61 000 00
133 343 53
300000
5 350 00
4 000 00
181 06211715 894 005 60 147 670 296 84 22 988 433 49 208 221 21229
DEPARTMENT OF EDUCATION
GRANTS TO COUNTY AND CITY SCHOOL SYSTEMS
YEAR ENDED JUNE 30 1962
Lunchrooms National
Vocational Veterans Defense
Related Regular School and
State Federal Training Program Milk Testing
4 341 04 3 935 61 677591 155292 312453
1 29308 1 409 34 407643 1 74711 396711
1774 75 625 75 4 894 07 1 783 80 2 765 23
2 59214 1 08218 1 249 40 8 942 72 1 248 47 3 767 84
3 386 74 2125 48 174 60 8 931 35 677 60 3 680 08
1 99346 1 331 53 23 233 80 9035 85 19 750 81
55416 153 60 1 885 76 1 288 80 1 439 42
7 378 65 2 645 43 352 35 15 555 40 2 359 33 4 315 05
3 544 42 2022 22 11 807 80 1 54616 9104 88
12 824 95 4 378 20 14 241 09 5175 62 7 738 41
2060 58 1 215 50 3 259 53 769 97 5 301 50
6 334 94 4 690 75 11 719 39 3 981 32 6 489 82
4 495 67 567595 1 425 24 13080 31 2 028 84 11 285 53
1087 53 594 00 1 894 87 615 40 644 33
2 299 01 1985 57 3 902 04 60276 4 270 43
3 971 20 1 207 50 5 294 60 704 31 4 575 23
771167 279 99 6 604 33 19 303 46 2 06915 5 894 52
372752 305275 10121 53 203891 705718
508752 625 08 1071 27 6112 46 895 86 3094 27
10 966 96 6 01710 53502 3 34704
4 511 47 337 50 6 294 49 146124 5 32118
15732 53 20618 10 935 50 1 450 95 5 958 27
Fed Voc
Redev 1
Civil
Defense2
Science
Youth3
180002
1 483513
120002
120002
420002
28 220 71 60 676 69
1710 789 70 1 358 540 02 366 879 75 2 321 068 07 1 077196 37 2 434 753 81 31 932 29
1 Federal Vocational Redevelopment23 92571
2 Civil DefenseAdult Education 504000
3 Science Youth Activities 296658
31 93229231
DEPARTMENT OF
EDUCATION
Division of Vocational
Rehabilitation232
DEPARTMENT OF EDUCATION
DIVISION OF VOCATIONAL REHABILITATION
RECEIPTS 1962
INCOME FROM STATE REVENUE ALLOTMENTS
Revenues Retained
Grants from U S Government414788130
Transfers Other Spending Units201554606
Total Income Receipts616342736
NONINCOME
Private Trust Funds 1449471
CASH BALANCE JULY 1st
Budget Funds 000
6177 922 07
PAYMENTS
EXPENSE
Personal Services148330047
Travel 15349859
Supplies Materials 3817246
Communication 49 880 65
Printing Publications 509570
Repairs 816401
Rents 8670436
Insurance 1650
Pensions Benefits347155967
Equipment 5285441
Miscellaneous 8750 81
Total Expense Payments535799763
NONCOST
Private Trust Funds 1449471
CASH BALANCE JUNE 30th
Budget Funds 80542973
6177 92207
1961
Note Prior to fiscal year ended June 30 1962 reported in Department of
Education audit233
DEPARTMENT OF EDUCATION
DIVISION OF VOCATIONAL REHABILITATION
CURRENT BALANCE SHEET
JUNE 30 1962
ASSETS
CASH ASSETS
In Banks
State Funds18639845
Federal FundsReg60957335
Federal FundsOASI 945793 80542973
LIABILITIES RESERVES SURPLUS
LIABILITIES
Accounts PayableCurrent527148 69
Accounts PayableReq 771 DTO June 29 1962
Paid July 5 1962 27 62847 554 77716
RESERVES
For Purchase Orders Outstanding 8050826
For Contracts to Mature 7308100
For Federal Funds on Hand 6301593
For Federal OASI Funds on Hand 945793 226063 12
SURPLUS
For Operations 2458945
80542973234
DEPARTMENT OF EDUCATION
DIVISION OF VOCATIONAL REHABILITATION
SUMMARY
FINANCIAL CONDITION
The Vocational Rehabilitation Division of the State Department of Edu
cation ended the fiscal year on June 30 1962 with a surplus of 2458945
after providing the necessary reserve of 55477716 for liquidation of out
standing accounts payable and reserving 7308100 for contracts to ma
ture 8050826 for purchase orders outstanding and 7247386 for Federal
OASI Funds
AVAILABLE INCOME AND OPERATING COSTS
Allotment of State Appropriation funds to the Vocational Rehabilita
tion Division by the Department of Education in the year ended June 30
1962 was 158906500 In addition to this allotment the Department of
Education transferred to the Vocational Rehabilitation Division the cash
balance of 44327908 Vocational Rehabilitation Funds in the Department
of Education at July 1 1961
The State Treasury received Federal Funds in the amount of 340179946
for the Vocational Rehabilitation Division Federal funds received directly
by the Vocational Rehabilitation Division amounted to 74608184 making
total receipts 618022538
From the 618022538 received 405715 was transferred to the State
Personnel Board for the pro rata share of the cost of Merit System Adminis
tration 513192 to the State Employees Health Insurance Fund 726795
to the University of Georgia and 34100 to the State Department of Public
Health leaving net income of 616342736 available to the Vocational Re
habilitation Division with which to meet expenditures approved on budget
for the fiscal year
199901340 of the available funds was expended in the fiscal year for
current operating expenses 335898423 was expended for Case Service
Benefits leaving a balance of 80542973 on hand at June 30 1962 the end
of the fiscal year235
DEPARTMENT OF EDUCATION
DIVISION OF VOCATIONAL REHABILITATION
COMPARISON OF OPERATING COSTS
Expenditures for the operating costs of the Vocational Rehabilitation
Division for the past three years are compared in the following statement
YEAR ENDED JUNE 30
1962 1961 1960
Personal Services148330047 121790275 110939635
Travel Expense 15349859 13528189 12086717
Supplies Materials 3817246 2664948 1971720
Communications 4988065 4427675 3862825
Printing and Publicity 509570 717952 592207
Repairs and Alterations 816401 556406 501426
Rents 8670436 6214465 6034496
Insurance Bonding 1650 1650 35563
PensionsEmployees Ret 8466714 7064781 6021963
Social Security 2790830 2213047 1713874
Equipment 5285441 5762346 909681
Miscellaneous 875081 130629 75213
1 999 013 40 1 650 723 63 1 447 453 20
Case ServiceBenefits335898423 301175920 276214466
5 357 997 63 4 662 482 83 4 209 597 86
Number of Employees on Payroll
June 30th
302
262
229
GENERAL
All employees of the Vocational Rehabilitation Division of the Depart
ment of Education are bonded for 500000 each under Public Employees
Blanket Bond S111207 written by the Lumbermens Mutual Casualty Com
pany dated November 10 1959 Coverage is under Insuring Agreement
4 the provisions of which are quoted as follows
Loss caused to the Insured through the failure of any of the Employees
acting alone or in collusion with others to perform faithfully his duties
or to account properly for all monies and property received by virtue
of his position or employment during the Bond Period the amount of
Indemnity on each of such Employees being the amount stated in the
Table of Limits of Liability applicable to this Insuring Agreement 4236
DEPARTMENT OF EDUCATION
DIVISION OF VOCATIONAL REHABILITATION
Prior to the year ended June 30 1962 activities of the Vocational Re
habilitation Division were shown in audit report of the State Department
of Education
All receipts disclosed by examination have been accounted for and ex
penditures for the period under review were within the limits of budget
approvals and supported by proper voucher
Appreciation is expressed to the officials and staff of the Vocational Re
habilitation Division and the State Department of Education for the co
operation and assistance given the State Auditors office during this exam
ination and throughout the year237
DEPARTMENT OF
EDUCATION
School for the Deaf
Cave Spring238
DEPARTMENT OF EDUCATION
SCHOOL FOR THE DEAF CAVE SPRING
RECEIPTS 1962 1961
INCOME FROM STATE REVENUE ALLOTMENTS
Transfers Other Spending Units 64007399 58845633
Revenues Retained
Earnings Educational Services 3124396 2976187
Total Income Receipts 67131795 61821820
NONINCOME
Private Trust Funds 579474 484749
CASH BALANCE JULY 1st
Budget Funds 7319642 5521572
750309 11 67828141
PAYMENTS
EXPENSE
Personal Services 45812593 39721581
Travel 209425 77069
Supplies Materials 13069442 11964514
Communication 373330 223203
Heat Light Power Water 1412794 1344086
Publications Printing 91966 33024
Repairs 950213 520740
Rents 16922 3819
Insurance 49369 6579
Pensions Benefits 3632113 3213490
Equipment 4462087 2424316
Miscellaneous 108703 207743
Total Expense Payments 70188957 59727006
OUTLAYS
Lands Buildings
Personal Services 750000 67900
Supplies Materials 150913
Contracts 257486 49900
Equipment 28031
NONCOST
Private Trust Funds 520746 484749
CASH BALANCE JUNE 30th
Budget Funds 3254994 7319642
Private Trust Funds 58728
750309 11 67828141239
DEPARTMENT OF EDUCATION
SCHOOL FOR THE DEAF CAVE SPRING
CURRENT BALANCE SHEET
JUNE 30 1962
ASSETS
CASH ASSETS
Available Cash
Budget FundsOperating Account 3230498
Budget FundsImprovements Account 244 96
Private Trust and Agency Funds 986036 4241030
Undrawn Capital Outlay Allotment 40462337
447 033 67
LIABILITIES RESERVES SURPLUS
LIABILITIES
Accounts PayableCurrent
Employees Retirement for June 1962
Social Security for April May June 1962
State Employees Hlth Ins Fund for June
1962
RESERVES
For Purchase Orders Outstanding
For Contracts to Mature
For Undrawn Capital Outlay Allotment
For Private Trust and Agency Funds
U S Income Tax424290
Employees Retirement 1481 80
Social Security 295637
State Employees Hlth Ins 58728
Ga State Income Tax 59201
SURPLUS
For Operations
1799 81
2 250 22
2 956 05
74392 775000
24 444 02
244 96
404 623 37
9 860 36 439 172 71
110 96
447033 67240
DEPARTMENT OF EDUCATION
SCHOOL FOR THE DEAF CAVE SPRING
SUMMARY
FINANCIAL CONDITION
The School for the Deaf which is under the control of the Department
of Education Vocational Rehabilitation Division ended the fiscal year on
June 30 1962 with a surplus of 11096 for operations after providing re
serves of 775000 for liquidation of Accounts Payable and reserving
2444402 for purchase orders outstanding 24496 for contracts to mature
40462337 for undrawn Capital Outlay allotment and 986036 for Private
Trust and Agency Funds
AVAILABLE INCOME AND OPERATING COSTS
Allotment to the School by the Department of Education in the year
ended June 30 1962 was 64366744 of which 63500000 was from regular
appropriation funds and 866744 Federal Lunchroom and Milk Program
Funds
In addition to allotment of 64366744 by the Department of Educa
tion the School received 3124396 from earnings as detailed on Page 5 of
the unit report making total income receipts 67491140
From the 67491140 received 205516 was transferred to the State
Personnel Board for the pro rata cost of Merit System Administration and
153829 to the State Employees Health Insurance Fund leaving 67131795
net income available to the School
The 67131795 net income and the 7319642 cash balance on hand at
the beginning of the fiscal year made a total of 74451437 funds available
70188957 of the available funds was expended in the fiscal year for
budget approved items of expense 1007486 was paid for permanent im
provements and 3254994 remained on hand June 30 1962 the end of the
fiscal year
241
DEPARTMENT OF EDUCATION
SCHOOL FOR THE DEAF CAVE SPRING
COMPARISON OF OPERATING COSTS
YEAR ENDED JUNE 30
EXPENSE 1962 W61 I960
Personal Services 45812593 39721581 37216457
Travel Expense 209425 77069 162239
Supplies Materials 13069442 11964514 10559544
Communication 373330 223203 225452
Heat Lights Power Water 1412794 1344086 1338162
Printing Publicity 91966 33024 15032
Repairs 950213 520740 1141329
Rents 16922 3819 23701
Insurance Bonding 49369 6579 881263
Pensions 3632113 3213490 2908465
Equipment 4462087 2424316 1141719
Miscellaneous 108703 207743 159243
Total Expense Payments 70188957 59727006 55772606
OUTLAY
Buildings Improvements 1007486 296744 1408171
Total Cost Payments 71196443 60023750 57180777
Number of Employees on Payroll
June 30th 100 96 98
Average Enrollment of Deaf Children
in School for Year Ended June 30th
442
433
424
nnual Student Per Capita Cost Expense 158799 2279 137938 685 1 315 39 3321
1 61078 1 386 23 1 348 60
242
DEPARTMENT OF EDUCATION
SCHOOL FOR THE DEAF CAVE SPRING
GENERAL
It is the policy of the State Department of Education to pay the Director
of the School for the Deaf a salary as approved by the Merit System and
also full family maintenance In the fiscal year ended June 30 1962 the
maintenance allowances paid to the Director S A Newton and to the
Director Fred L Sparks Jr who succeeded Mr Newton were as follows
Mealsf 75600
Rents 66000
Laundry 14400
156000
Onehalf Salary of Maid 115450
Total Allowance271450
The amounts credited to each Director are shown under detail of Personal
Services
All employees of the State Department of Education are bonded for
500000 each under Public Employees Blanket Bond Sl 11207 written by
the Lumbermens Mutual Casualty Company dated November 10 1959
Coverage is under Insuring Agreement 4 the provisions of which are
quoted as follows
Loss caused to the Insured through the failure of any of the Employees
acting alone or in collusion with others to perform faithfully his duties
or to account properly for all monies and property received by virtue
of his position or employment during the Bond Period the amount of
indemnity on each of such Employees being the amount stated in the
Table of Limits of Liability applicable to this Insuring Agreement 4
Books and records of the School are maintained in the Department of
Education and were found in good condition All receipts disclosed by ex
amination have been accounted for and expenditures for the period under
review were within the limits of budget approvals and supported by proper
voucher
Appreciation is expressed to the officials and staff of the School for the
Deaf and the Department of Education for the cooperation and assistance
given the State Auditors office during this examination and throughout the
yearDEPARTMENT OF
EDUCATION
243
Academy for the Blind
Macon244
DEPARTMENT OF EDUCATION
ACADEMY FOR THE BLIND MACON
RECEIPTS 1960 1961
INCOME FROM STATE REVENUE ALLOTMENTS
Transfers Other Spending Units 39281095 34336339
Revenues Retained
Earnings Educational Services 2136123 1454071
Total Income Receipts 41417218 35790410
NONINCOME
Public Trust Funds
Interest on Investments 61700 38125
Private Trust Funds 297419 327459
CASH BALANCES JULY 1st
Budget Funds 1517238 1273536
Public Trust Funds 73812 36287
43367387 374658 17DEPARTMENT OF EDUCATION
ACADEMY FOR THE BLIND MACON
245
PAYMENTS 1962 1961
EXPENSE
Personal Services 27054270 23982559
Travel 235734 365136
Supplies Materials 5901966 5010049
Communication 217551 170297
Heat Light Power Water 2220904 2308393
Publications Printing 115479 137132
Repairs 625091 242607
Rents 73791 11123
Insurance 25614 3223
Pensions Benefits 2100302 1954430
Equipment 1543778 640987
Miscellaneous 360850 406539
Total Expense Payments 40475330 35226029
OUTLAYS
Lands Improvements
Personal Services 285 00
Supplies Materials 12250 22581
Contracts 105000 269598
NONCOST
Public Trust Funds
Expense 600 600
Private Trust Funds 2 648 91 3 274 59
CASH BALANCES JUNE 30th
Budget Funds 2341876 1517238
Public Trust Funds 134912 73812
Private Trust Funds 32528
43367387 37465817246
DEPARTMENT OF EDUCATION
ACADEMY FOR THE BLIND MACON
CURRENT BALANCE SHEET
JUNE 30 1962
ASSETS
CASH ASSETS
Available Cash
Budget Funds
General Fund2338659
Private Trust and Agency Funds 5 376 50
Building Fund 3217 2879526
Public Trust Funds 134912 3014438
Investments
U S Savings Bonds Series H 1250000
State School Bldg Auth Bonds 300000 1550000
45 644 38
LIABILITIES RESERVES SURPLUS
LIABILITIES
Accounts PayableCurrent
Employees Retirement June
Social Security April May June
RESERVES
For Purchase Orders Outstanding
For Contracts to Mature
For BuildingJFund
For Public Trust Funds
For Private Trust and Agency Funds
Federal Income Tax 223730
State Income Tax 26586
Employees Retirement 800 90
Teacher Retirement 4128
Social Security 170588
State Emp Health Ins 32528
SURPLUS
For Operations
1 06914
1 22502
1 705 84 4000 00
B 543900
8 212 60
3217
16 84912
5 376 50 35 909 39
5734 99
45 644 38247
DEPARTMENT OF EDUCATION
ACADEMY FOR THE BLIND MACON
SUMMARY
FINANCIAL CONDITION
The Academy for the Blind which is under control of the State Depart
ment of Education Vocational Rehabilitation Division ended the fiscal year
on June 30 1962 with a surplus of 573499 for operations after providing
reserve of 400000 for outstanding accounts payable and reserving 543900
for purchase orders outstanding 821260 for contracts to mature 3217 for
Building Funds 1684912 for public trust funds held on this date and
537650 for Private Trust and Agency Funds
AVAILABLE INCOME AND OPERATING COSTS
Allotment to the Academy by the Department of Education in the year
ended June 30 1962 was 39504608 of which 39150000 was from regu
lar appropriation funds and 354608 Federal Lunchroom Program and
Milk Program funds
In addition to the allotment of 39504608 by the Department of Educa
tion the Academy received 2136123 from earnings as detailed on Page 2
of unit report making total income receipts for the year 41640731
From the 41640731 received 223513 was transferred to the State
Personnel Board for the pro rata cost of Merit System Administration and
State Employees Health Insurance Fund leaving 41417218 net income
available to the Academy
The 41417218 net income and the 1514021 cash balance on hand at
the beginning of the fiscal year made a total of 42931239 funds available
40475330 of the available funds was expended in the fiscal year for
budget approved items of expense 117250 was paid for buildings and im
provements and 2338659 remained on hand June 30 1962 the end of the
fiscal year248
DEPARTMENT OF EDUCATION
ACADEMY FOR THE BLIND MACON
COMPARISON OF OPERATING COSTS
Operating costs for the past three years are compared in the following
statement
YEAR ENDED JUNE 30
EXPENSE 1962 1961 I960
Personal Services 27054270 23982559 22888015
Travel Expense 235734 365136 337382
Supplies Materials 5901966 5010049 5249161
Communication 217551 170297 192192
Heat Lights Power Water 2220904 2308393 2351515
Printing Publicity 115479 137132 16273
Repairs 625091 242607 115827
Rents 73791 11123 2045
Insurance Bonding 25614 3223 887137
Pensions 2100302 1954430 1779959
Equipment 1543778 640987 944719
Miscellaneous
Vocational Rehabilitation Service 266 20
Other Miscellaneous 360850 406539 30785
40475330 35226029 34821630
OUTLAY
Land Buildings Improvements
Equipment 117250 320679 1723118
40592580 35546708 36544748
Number of Employees on Payrolls
June 30th 65
Average Enrollment of Blind Pupils
in Academy 198
Annual Student Per Capita Cost
Expense 204370
Outlay 592
74
197
1 788 12
1628
65
209
1 636 11
8245
204962 180440 174856249
DEPARTMENT OF EDUCATION
ACADEMY FOR THE BLIND MACON
PUBLIC TRUST FUNDS
In the Pupils Trust Fund a fund established many years ago for the
benefit of blind children at the Academy there were investments of 1550000
in U S Savings and State School Building Authority bonds and 134912
in the Public Trust Fund bank account on June 30 1962 making the corpus
of the fund on this date 1684912
GENERAL
It is the policy of the State Department of Education to pay the Director
of the Academy for the Blind a salary as approved by the Merit System of
Personnel Administration and also full family maintenance In the fiscal
year ended June 30 1962 the maintenance allowance paid to Directors as
follows
F G NelmsJulyJan W Lee JonesFeb June Total
Meals Rent Laundry 89250 385 00 8400 637 50 275 00 6000 1 530 00 660 00 144 00
Onehalf Salary of Maid 1 361 50 573 10 972 50 409 40 2 334 00 982 50

1 934 60 1 381 90 3 316 50
All employees of the State Department of Education are bonded for
500000 each under Public Employees Blanket BondS111207 written by
the Lumbermens Mutual Casualty Company dated November 10 1959
Coverage is under Insuring Agreement 4 the provisions of which are quoted
as follows
Loss caused to the Insured through the failure of any of the Employees
acting alone or in collusion with others to perform faithfully his duties
or to account properly for all monies and property received by virtue
of his position or employment during the Bond Period the amount of
indemnity on each of such Employees being the amount stated in the
Table of Limits of Liability applicable to this Insuring Agreement 4250
DEPARTMENT OF EDUCATION
ACADEMY FOR THE BLIND MACON
Books and records of the Academy for the Blind are maintained in the
Department of Education Vocational Rehabilitation Division and were
found in good condition
All receipts disclosed by examination have been accounted for and ex
penditures for the period under review were within the limits of budget ap
provals and supported by proper voucher
Appreciation is expressed to the officials and staff of the Academy for the
Blind and the Department of Education for the cooperation and assistance
given the State Auditors office during this examination and throughout the
yearDEPARTMENT OF
EDUCATION
251
North Georgia
Trade and
Vocational School
Clarkesville252
DEPARTMENT OF EDUCATION
NORTH GEORGIA TRADE AND VOCATIONAL SCHOOL CLARKESVILLE
RECEIPTS 1962 1961
INCOME FROM STATE REVENUE ALLOTMENTS
Transfer Other Spending Units 70195414 75420841
Revenue Retained
Earnings Educational Services 11599655 10459054
Total Income Receipts 81795069 85879895
NONINCOME
Private Trust Funds 1 876 32 1165 41
CASH BALANCE JULY 1st
Budget Funds 17807185 19104643
99789886 105101079
PAYMENTS
EXPENSE
Personal Services 38817201 35900784
Travel 606500 536028
Supplies Materials 11822996 11023620
Communication 351428 243483
Heat Light Water Power 1827723 1838545
Publications Printing 118497 122728
Repairs 524903 562140
Rents 49000 79066
Insurance 46524 2603
Pensions Benefits 3293922 2807106
Equipment 11620002 11161444
Miscellaneous 187990 223375
Total Expense Payments 69266686 64495716
OUTLAY
Lands Improvements
Personal Services 1826481 2385352
Supplies Materials 447996 5408614
Printing 32553
Contracts 16076125 14791977
Repairs 20318
Equipment 1652590 95694
NONCOST
Private Trust Funds 187632 116541
CASH BALANCE JUNE 30th
Budget Funds 10279505 17807185
997 898 86 1 051 010 79H
253
DEPARTMENT OF EDUCATION
NORTH GEORGIA TRADE AND VOCATIONAL SCHOOL CLARKESVILLE
CURRENT BALANCE SHEET
JUNE 30 1962
ASSETS
CASH ASSETS
Available Cash
Budget Funds 10279505
Private Trust and Agency Funds 293732
Accounts Receivable
Vocational Ed NDEA
Undrawn Capital Outlay Allotment
Held by Dept of Education
105732 37
2 611 31
500 000 00
608 343 68
LIABILITIES RESERVES SURPLUS
LIABILITIES
Accounts Payable Current
RESERVES
For Purchase Orders Outstanding 3040 86
For Contracts to Mature 7352727
For Undrawn Capital Outlay Allotment 50000000
For Private Trust and Agency Funds
Social Security 293732
For Vocational and NDEA Funds in Transit 5098 71
SURPLUS
For Operations
23718 34
584 60416
2118
608 343 68
254
DEPARTMENT OF EDUCATION
NORTH GEORGIA TRADE AND VOCATIONAL SCHOOL CLARKESVILLE
SUMMARY
FINANCIAL CONDITION
The North Georgia Trade and Vocational School operated by the State
Department of Education at Clarkesville ended the fiscal year on June 30
1962 with a surplus of 2118 after providing the necessary reserve of
2371834 for liquidation of outstanding accounts payable and reserving
304086 for purchase orders outstanding 7352727 for contracts to ma
ture 50000000 for undrawn Capital Outlay Allotment 293732 for pri
vate trust and agency funds held on this date and 509871 for vocational
and NDEA funds in transit on this date
AVAILABLE INCOME AND OPERATING COSTS
Allotment of State Appropriation funds to the School by the Depart
ment of Education in the year ended June 30 1962 was 66866157 In
addition to this allotment the Department of Education transferred to the
School 2145101 vocational education funds 993076 Federal NDEA
funds and 451896 lunchroom and milk program funds
Income from tuition rents and sales in the fiscal year ended June 30
1962 amounted to 11599655 which with funds received from the Depart
ment of Education made total receipts for the period 82055885
From the 82055885 received 132875 was transferred to the State
Personnel Board for the pro rata share of the cost of Merit System Adminis
tration and 127941 to the State Employees Health Insurance Fund leav
ing net income of 81795069 available to the school
The 81795069 net income and the 17807185 cash balance on hand
at the beginning of the fiscal year made total funds available 99602254
with which to meet expenditures approved on budget for the fiscal year
266686 of the available funds was expended in the fiscal year for
current expense of operating the school 20056063 was paid for buildings
and improvements and 10279505 remained on hand June 30 1962 the
end of the fiscal year255
DEPARTMENT OF EDUCATION
NORTH GEORGIA TRADE AND VOCATIONAL SCHOOL CLARKESVILLE
COMPARISON OF OPERATING COSTS
Expenditures for the operating costs of the school for the past three
years are compared in the following statement
YEAR ENDED JUNE 30
EXPENSE 1962 1961 1960
Personal Services 38817201 35900784 33682451
Travel Expense 606500 536028 335736
Supplies Materials 11822996 11023620 11184029
Communication 351428 243483 203259
Heat Lights Water 1827723 1838545 1662321
Printing Publicity 118497 122728 81539
Repairs 524903 562140 164299
Rents 49000 79066 37050
InsuranceBonding 46524 2603 1191576
Pensions
To Retirement System 2339100 1939730 1827142
For Social Security 954822 867376 720202
Equipment 11620002 11161444 13920497
Miscellaneous 187990 223375 123014
692 66686 644957 16 651331 15
OUTLAY
New Buildings Improvements and
Equipment 20056063
Number of Employees on Payroll
June 30th 77
Average Number of Students 465
Annual Student Per Capita Cost
Expense 148961
Outlay 43131
1 92092
226 816 37
91
408
1 580 78
555 92
160 365 43
89322749 87177353 81169658
88
426
1 528 95
376 44
213670
1 905 39256
DEPARTMENT OF EDUCATION
NORTH GEORGIA TRADE AND VOCATIONAL SCHOOL CLARKESVILLE
GENERAL
The State School Superintendent acts as disbursing officer for the North
Georgia Trade and Vocational School and is bonded in the amount of
1000000 Detail of this bond is reflected in report covering examination
of the State Department of Education
All employees of the State Department of Education are bonded for
500000 each under Public Employees Blanket Bond S111207 written by
the Lumbermens Mutual Casualty Company dated November 10 1959
Coverage is under Insuring Agreement 4 the provisions of which are
quoted as follows
Loss caused to the Insured through the failure of any of the Employees
acting alone or in collusion with others to perform faithfully his duties
or to account properly for all monies and property received by virtue
of his position or employment during the Bond Period the amount of
indemnity on each of such Employees being the amount stated in the
Table of Limits of Liability applicable to this Insuring Agreement 4
All receipts disclosed by examination have been accounted for and ex
penditures for the period under review were within the limits of budget
approvals and supported by proper voucher
Appreciation is expressed to the officials and staff of the School and the
State Department of Education for the cooperation and assistance given
the State Auditors office during this examination and throughout the year257
DEPARTMENT OF
EDUCATION
South Georgia
Trade and
Vocational School
Americus258
DEPARTMENT OF EDUCATION
SOUTH GEORGIA TRADE AND VOCATIONAL SCHOOL AMERICUS
RECEIPTS 1962 1961
INCOME FROM STATE REVENUE ALLOTMENTS
Transfers Other Spending Units 76582156 61957571
Revenues Retained
Earnings Educational Services 11955813 9796022
Total Income Receipts 88537969 71753593
NONINCOME
Private Trust Funds 363069 318777
CASH BALANCE JULY 1st
Budget Funds 17947353 4317180
1 068 483 91 763 895 50
PAYMENTS
EXPENSE
Personal Services 30378045 27902483
Travel 833868 1055307
Supplies Materials 11623036 10670754
Communication 230862 218850
Heat Light Power Water 2409470 21 17234
Publications Printing 11200 L 103 50
Repairs 167160 207925
Rents 34 00 18900
Insurance 28487 4672
Pensions Benefits 2496408 2186480
Equipment 12302319 4285859
Miscellaneous 561743 341702
Total Expense Payments 61045998 49120516
OUTLAY
Lands Buildings
Personal Services 11297 36
Supplies Materials 429832 1287 38
Contracts 19951221 3090387
Equipment 2295659 5783779
NONCOST
Private Trust Funds 3 630 69 3187 77
CASH BALANCE JUNE 30th
Budget Funds 216 32876 179 473 53
1 068 483 91 763 895 50259
DEPARTMENT OF EDUCATION
SOUTH GEORGIA TRADE AND VOCATIONAL SCHOOL AMERICUS
CURRENT BALANCE SHEET
JUNE 30 1962
ASSETS
CASH ASSETS
Available Cash21839212
Accounts Receivable
Vocational Education Natl Defense Educ Acct 7504051
293 432 63
Undrawn Capital Outlay Allotment Held by Dept of Education45642559

749 858 22
LIABILITIES RESERVES SURPLUS
LIABILITIES
Accounts PayableCurrent
RESERVES
For Purchase Orders Outstanding
For Contracts to Mature
For Unearned Income
For Undrawn Capital Outlay Allotment
Private Trust and Agency Funds
Teacher Retirement 2796
Social Security 2035 40
For NDEA Funds in Transit
SURPLUS
For Operations Subject to Budget Control
63 273 24
45 249 46
177 573 39
3 620 44
456 425 59
2 063 36
1 648 30 686 580 54
444
749 85822260
DEPARTMENT OF EDUCATION
SOUTH GEORGIA TRADE AND VOCATIONAL SCHOOL AMERICUS
SUMMARY
FINANCIAL CONDITION
The South Georgia Trade and Vocational School operated by the State
Department of Education at Americus ended the fiscal year on June 30
1962 with a surplus of 444 after providing the necessary reserve of
6327324 for liquidation of accounts payable and reserving 4524946 for
purchase orders outstanding and 17757339 for contracts to mature 362044
for unearned income 45642559 for undrawn capital outlay allotment
206336 for private trust and agency funds held on this date and 164830
for NDEA funds in transit
AVAILABLE INCOME AND OPERATING COSTS
Allotment of State Appropriation funds to the school by the Department
of Education in the year ended June 30 1962 was 67398820 In addition
to this allotment the Department of Education transferred to the school
4243895 vocational education funds 4352118 Federal NDEA funds for
the current year and 800000 special building and remodeling funds In
come from tuition sales and other sources in the year amounted to
11955813 which with funds received from the Department of Education
made total receipts for the year 88750646
From the 88750646 received 212677 was transferred through the
Department of Education to the State Personnel Board leaving 88537969
net income available to the South Georgia Trade and Vocational School
The 88537969 net income and the 17947353 cash balance at the
beginning of the fiscal year made a total of 106485322 available with
which to meet expenditures approved on budget for the fiscal year ended
June 30 1962
61045998 of the available funds was expended in the year for the
current expense of operating the school 23806448 was paid for land
buildings improvements and new equipment and 21632876 remained on
hand June 30 1962 the end of the fiscal year261
DEPARTMENT OF EDUCATION
SOUTH GEORGIA TRADE AND VOCATIONAL SCHOOL AMERICUS
COMPARISON OF OPERATING COSTS
Expenditures by the School for the past three years are compared in the
following statement
YEAR ENDED JUNE 30
EXPENSE 1962 1961 1960
Personal Services 30378045 27902483 25681889
Travel Expense 833868 1055307 848373
Supplies Materials 11623036 10670754 11188024
Communication 230862 218850 182360
Heat Lights Power 2409470 2117234 1764411
Printing Publicity 11200 110350 42600
Repairs 167160 207925 198575
Rents 3400 18900 29085
Insurance Bonding 28487 4672 1051303
Pensions
EmploymentRetirement 1780026 1517287 1448456
Social Security 716382 669193 517087
Equipment 12302319 4285859 18371288
Miscellaneous 561743 341702 293184
Total Expense Payments 610 459 98 491 20516 616166 35
OUTLAY
Lands Buildings Improvements 23806448 9002904 36319693
84852446 58123420 97936328
Number of Employees on Payrolls June 30th 65 539 1132 02 441 68 71 520 944 63 17313 70
Average Enrollment 452
Annual Student Per Capita Cost Expense Outlay 1 363 20 803 53
1 573 70 1117 76 2 166 73
262
DEPARTMENT OF EDUCATION
SOUTH GEORGIA TRADE AND VOCATIONAL SCHOOL AMERICUS
GENERAL
The State Superintendent of Schools acts as disbursing officer for the
South Georgia Trade and Vocational School and is bonded for 1000000
State School Superintendents bond is more fully described in audit report
covering examination of the State Department of Education
All employees of the State Department of Education are bonded for
500000 each under Public Employees Blanket Bond S111207 written by
the Lumbermens Mutual Casualty Company dated November 10 1959
Coverage is under Insuring Agreement 4 the provisions of which are quoted
as follows
Loss caused to the Insured through the failure of any of employees
acting alone or in collusion with others to perform faithfully his duties
or to account properly for all monies and property received by virtue
of his position or employment during the Bond Period the amount of
indemnity on each of such Employees being the amount stated in the
Table of Limits of Liability applicable to this Insuring Agreement 4
Books and records of the South Georgia Trade and Vocational School
were found in good condition All receipts disclosed by examination have
been accounted for and expenditures for the period under review were within
the limits of budget approvals and supported by proper voucher
Appreciation is expressed to the officials and staff of the South Georgia
Trade and Vocational School and the Department of Education for the
cooperation and assistance given the State Auditors office during this ex
amination and throughout the year
263
EMPLOYEES RETIREMENT SYSTEM264
EMPLOYEES RETIREMENT SYSTEM
RECEIPTS 1962
INCOME
Transfers Other Spending Units 838 93
Transfers Public Trust Funds 93 673 44
Revenues Retained
Earnings 7416343
NONINCOME
Public Trust Funds
Contributions from
Employees 266280390
Employers 498524685
Income from Investments 2121 806 30
Transfers to Budget Fund 93 67344
Private Trust Funds 1646034940
CASH BALANCES JULY 1st
Budget Funds 264988
Public Trust Funds 14984151
Private Trust Funds 124553006
1961
258 27
88 754 32
64 534 64
2 171 974 07
4 343 15419
1 837 695 45
88 754 32
14 845 393 54
191409
320 709 51
1 035 392 34
27 696 252 64 24 616 681 38
PAYMENTS
EXPENSE
Personal Services 11794939
Travel 1544654
Supplies 285712
Communication 4093 53
Publications Printing 495239
Repairs 24121
Rents 1094574
Insurance
Pensions Benefits 880648
Miscellaneous 60 53
Total Expense Payments 16535293
OUTLAY
Equipment 81317
NONCOST
Public Trust Funds
Investments 784170627
Pensions Benefits 187864358
Private Trust Funds 1676907631
CASH BALANCES JUNE 30th
Budget Funds 181804
Public Trust Funds 10567527
Private Trust Funds 93680315
113 38757
12 33902
2 870 82
3 500 85
1 136 04
298 72
1114197
100 00
7 721 74
362 86
152 859 59
906 89
6 880 087 99
1 554 849 40
14 635 255 82
264988
149 841 51
1 245 53006
27 696 252 64 24 616 681 38
From Audit Report by Osborn Clary Co Certified Public Accountants265
EMPLOYEES RETIREMENT SYSTEM
BENEFIT FUND AND EXPENSE FUND
BALANCE SHEET
JUNE 30 1962
ASSETS
Current Assets
Cash on Deposit 10581841
Investments 5751896158
Due from Social Security Trust Fund 646178
57 631 241 77
LIABILITIES
Current Liabilities
Annuity Savings Fund1821797133
Withheld from Employees Salaries
Federal Income Tax 149790
State Income Tax 428 82
U S Treasury Bonds 3446 196118
Earnest Money on Loan Commitments 20 09600
18 240 028 51
Fund Liabilities
Annuity Reserve Fund 1494 21027
Pension Accumulation Fund 34 465 733 66
Survivors Benefit Fund 2 562 59599
Administrative Expense Fund 4 643 74
Undistributed Agencies Payments
Fourth Quarterly Reports 864 029 60
57 631 241 77
Note
In addition to the fund liabilities the Systems actuarial valuation as of June
30 1962 reflects an unfunded accrued liability of 26 063 33100 including prior
service
Among the Systems receivables all of which are omitted from this cash
basis balance sheet is 24 48605 of past due interest266
EMPLOYEES RETIREMENT SYSTEM
SOCIAL SECURITY TRUST FUND
BALANCE SHEET
JUNE 30 1962
ASSETS
Current Assets
Cash on Deposit
Social Security Contributions
Overpaid to Social Security Administrator
93676869
53220
937 300 89
LIABILITIES
Current Liabilities
Employees Retirement System of Georgia
June 1962 Expenses 646178
Deposits by Local Governments 54470289
Contribution Income Fund 167 45733
Contingent Fund Balance 21867889
937 300 89

267
EMPLOYEES RETIREMENT SYSTEM
OSBORN CLARY COMPANY
Certified Public Accountants
Atlanta 3 Georgia
October 16 1962
Honorable B E Thrasher Jr
State Auditor
State of Georgia
Atlanta Georgia
Sir
We have made an audit of the accounting records of the Employees
Retirement System of Georgia for the year ended June 30 1962 and submit
herewith our report
The law creating the Employees Retirement System of Georgia was
enacted by the General Assembly of the State of Georgia during the 1949
session
The Board of Trustees consisting of seven members serves without
compensation however the members are reimbursed for expenses incurred
while on business of the System The members at June 30 1962 were as
follows
Honorable B E Thrasher Jr Ex Officio State Auditor
Honorable Zack D Cravey Ex Officio State Insurance Commissioner
Honorable Edwin L Swain Sr Ex Officio Director State Merit
System
Honorable George B Culpepper Jr Attorney
Honorable Ben T Huiet Commissioner of Labor
Honorable Paul E Manners Vice President First National Bank of
Atlanta
Honorable Benton Odom died on November 6 1961 At June 30
1962 the Board of Trustees has taken no action to fill this vacancy
The officers elected by the Board were as follows
Honorable B E Thrasher Jr Chairman
Honorable George B Culpepper Jr Vice Chairman
Honorable W Frank DeLamar Secretary and Treasurer268
EMPLOYEES RETIREMENT SYSTEM
Our examination consisted of verification of the assets and liabilities at
June 30 1962 and receipts and payments for the year then ended
The financial position of the System at June 30 1962 is presented in the
balance sheet
ASSETS
Cash on deposit 10581841 was reconciled wth the balances certified
to us by the depositories
Investments 5751896158 were composed of stocks bonds and
mortgage loans
Verification of securities consisted of an inspection of trust receipts stock
certificates and bonds Mortgage loans were verified by inspection of loan
documents and reconciliation with statements of agents servicing the loans
Due from social security trust fund
June 1962 administrative expenses
46178 represents amount due for
The System had past due interest due on or prior to June 30 1962 of
2448605 composed of 2347772 on eightyfour mortgages and 100833
on six savings and loan share balances Of the past due mortgage interest
2321219 on 83 mortgages was received prior to completion of this examina
tion while the remaining mortgage having past due interest of 26553 is
involved in foreclosure proceedings All past due interest on savings and
loan shares was received during early July 1962
LIABILITIES
Annuity savings fund 1821797133 represents the accumulated con
tributions and interest of active members at June 30 1962
Amounts withheld from employees salaries 196118 represents federal
income tax 149790 state income tax 42882 and U S savings bond
deductions 3446
Earnest money on loan commitments total 2009600 Of this amount
200000 is refundable when the loans are executed and 1809600 is a
deposit being held for the 14th and 15th annual mortgage payments of the
SylvesterWorth County Industrial Development Corporation
Annuity reserve fund 149421027 represents the accumulated contri
butions and interest allocated thereon of retired members as reduced by
annuities paid269
EMPLOYEES RETIREMENT SYSTEM
Pension accumulation fund 3446573366 represents accumulated em
ployer contributions and net earnings on investments etc as reduced by
operating expense allowances and pensions paid
At June 30 1962 no provision has been made on the books for a pension
reserve fund These reserves have been held in and paid from the pension
accumulation fund The Executive Director has advised us that effective
July 1 1962 this fund is being set up on the books and that future applicable
benefits will be paid from this fund
Survivors benefit fund 256259599 represents the accumulated em
ployer and employee contributions together with interest allocated thereon
of deceased members as reduced by death benefits paid The fund balance
bears no necessary relationship to reserves required to provide the guaran
teed death benefits as actuarily computed based on mortality and interest
assumptions
Administrative expense fund 464374 represents the excess of expense
allowances over actual expenditures through June 30 1962
Undistributed agencies payments 86402960 represent receipts from
agencies which are paying contributions monthly and reporting quarterly
In addition to the fund liabilities the Systems actuarial valuation as of
June 30 1962 reflects an unfunded accrued liability of 2606333100 in
cluding prior service
RECEIPTS AND PAYMENTS
A comparative statement of receipts and payments for the years ended
June 30 1962 and June 30 1961 is presented The net income for the year
under review was 967618361 as compared with 826406939 for the
preceding year
EXPENSE FUND
A comparative statement of receipts and payments for the years ended
June 30 1962 and June 30 1961 is presented Payments amounting to
16616610 were verified by comparison with cash book entries and inspec
tion of vouchers and other supporting data

270
EMPLOYEES RETIREMENT SYSTEM
GENERAL
The minutes of meetings held by the Board of Trustees during the cur
rent year were reviewed and found to be in order
In our opinion the accompanying balance sheet and related statements
correctly present the financial position of the Employees Retirement System
of Georgia at June 30 1962 resulting from cash transactions and the results
of its operations for the year then ended in conformity with generally ac
cepted accounting principles applied on a basis consistent with that of the
preceding year
Respectfully submitted
OSBORN CLARY COMPANY
Certified Public Accountants271
EMPLOYEES RETIREMENT SYSTEM
OSBORN CLARY COMPANY
Certified Public Accountants
Atlanta 3 Georgia
October 1 1962
Honorable B E Thrasher Jr
State Auditor
State Capitol
Atlanta Georgia
Dear Sir
We have made an audit of the accounting records of the Employees
Retirement System of Georgia Trustee for the Social Security Trust Fund
for the year ended June 30 1962 and submit herewith our report
Employees Retirement System of Georgia is the State Agency desig
nated to administer the Enabling Act passed by the General Assembly in
1951 This Act with subsequent amendments provides for extension on a
voluntary basis of Federal Social Security coverage to employees of political
subdivisions of the State Contributions for social security are received from
each participating unit The contributions are then combined and reported
to the Social Security Administrator
Our examination consisted of a verification of the asset and liability ac
counts at June 30 1962 and receipts and payments for the year then ended
The financial position of the Fund at June 30 1962 is presented in the
Balance Sheet
ASSETS
Cash on deposit 93676869 was verified by direct communication with
depositories
Social Security contributions overpaid to the Social Security Adminis
trator 53220 represent the net of 86400 overpaid less 33180 which had
not been reported at June 30 1962272
EMPLOYEES RETIREMENT SYSTEM
LIABILITIES
The amount of 646178 was due Employees Retirement System of
Georgia for June 1962 administrative expense
Deposits by Local Governments 54470289 represent deposits by po
litical subdivisions as security for the State in event of failure to fulfill their
obligations Deposits are not required of political subdivisions receiving
State funds for roads andor education and in the event of default these
funds shall be withheld until full restitution has been made to the State
Contribution Income Fund 16745733 represents accumulated income
received on monies invested and interest received on deposits
The Contingent Fund balance at June 30 1962 amounted to 21867889
In our opinion the accompanying balance sheet and related statements
correctly present the financial position of the Employees Retirement System
of GeorgiaTrustee Social Security Trust Fund at June 30 1962 and the
results of its operations for the year then ended in conformity with generally
accepted accounting principles applied on a basis consistent with that of the
preceding year
Respectfully submitted
OSBORN CLARY COMPANY
Certified Public AccountantsEMPLOYEES RETIREMENT SYSTEM
BENEFIT FUND
SCHEDULE OF INVESTMENTS
AS AT JUNE 30 1962
BONDS AND NOTES
Alabama Power Company
First Mortgage
Aluminum Company of
America Debentures
Aluminum Company of
America SF Debentures
American Can Company
D ebentures
American Telephone and
Telegraph Co Debentures
Appalachian Electric Power
Co First Mortgage
Arizona Public Service Co
First Mortgage
Arkansas Power and Light Co
First Mortgage
Armco Steel Corporation
SF Debentures
Associates Investment
Company Notes
Atlanta Gas Light Company
Debentures
Atlanta Gas Light Company
First Mortgage
Atlanta Gas Light Company
First Mortgage Debentures
Atlantic Refining Company
Debentures
Baltimore Gas and Electric Co
SF Debentures
Baptist Convention Executive
Committee of Georgia
First Mortgage
273
Interest Cost or Par
Date Due Rate 3125 Value Income
3 184 150 000 00 4 687 50
3 186 3500 100 000 00 3 500 00
1 5 189 4875 250 000 00 12187 50
4 190 5000 203 000 00 10 150 00
4 183 3875 200 000 00 7 750 00
f 6 179 3000 100 000 00 3 000 00
1 182 4250 150 000 00 6 375 00
4 188 3750 200 000 00 7 500 00
7 186 2625 100 000 00 2 625 00
8 180 2750 100 000 00 2 750 00
12 173 3375 150 000 00 5 062 50
91584 3250 350 000 00 6 500 00 21 950 00
11 192 4750 300 000 00 14 250 00
6 181 3750 100 000 00 3 750 00
J10 182 3500 100 000 00 3 500 00
3 180 2875 50 000 00 1 437 50
12 183 3500 50 000 00 1 750 00
6 192 4450 500 000 00 00
10 181 3625 150 000 00 5 437 50
f 4 184 4350 200 000 00 8 700 00
6 186 4500 300 000 00 13 500 00
21570 3250 250 000 00 8125 00
8 171 4000 86 000 00 3 440 00
9 178 4250 179 000 00 7 692 50
7 181 4000 100 000 00 4 000 00
10 182 5125 141 000 00 7 37213
12 185 5125 500 000 00 25 625 00
11579 3250 124 000 00 4 03000
61586 4875 96 000 00 2 508 20
7 169 4000 141 000 00 5 800 00
274
EMPLOYEES RETIREMENT SYSTEM
BENEFIT FUND
SCHEDULE OF INVESTMENTS
AS AT JUNE 30 1962
BONDS AND NOTES
Bell Telephone Company of
Pennsylvania Debentures
Carolina Clinchfield and Ohio
First Mortgage
Carolina Power and Light Co
First Mortgage
Central of Georgia Railway Co
Equipment Trust Series C
Central of Georgia Railway Co
Equipment Trust Series S
Chesapeake and Ohio Railway
Co Mortgage
Chesapeake and Ohio Railway
Co Equipment Bonds
Chesapeake and Ohio Railway
Co First Mortgage Series
E
CIT Financial Corporation
Debentures
CIT Financial Corporation
Debentures
Columbia and Southern Ohio
Electric Co First Mortgage
Columbia Gas System Inc
Series A Debentures
Columbia Gas System Inc
Series B Debentures
Columbia Gas System Inc
Series C Debentures
Columbia Gas System Inc
Series D Debentures
Commercial Credit Company
Notes
Consumers Power Company
Convertible Debentures
Consolidated Edison Co N Y
First Refunding Mortgage
Consolidated Edison Co N Y
First Refunding Mortgage
Interest Cost or Par
Date Due Rate 3750 Value
2 189 100 000 00
9 165 4000 10300000
2 181 2875 100 000 00
llO 182 3500 150 000 00
3 188 4125 100 000 00
4 190 4875 200 000 00
11 170 4625 100 000 00
2 169 3250 5000000
I 2 170 3250 50000 00
8 170 3250 150 000 00
5 196 3500 75 000 00
22071 3000 45 000 00
8 196 3500 25 000 00
1 179 4625 100 000 00
10 171 4250 80 000 00
9 181 3250 75 000 00
6 175 3000 100 000 00
8 175 3000 100 000 00
4 177 3375 49 000 00
7 179 3500 150 000 00
10 174 4250 50 000 00
2 183 3500 100 000 00
1 184 3375 100 000 00
2 181 3000 150 000 00
5 181 3250 100 000 00
Income
3 75000
4120 00
2 875 00
5 250 00
4125 00
9 750 00
4 625 04
8 125 00
2 625 00
1 350 00
875 00
4 62500
3 400 00
2437 50
300000
3 00000
1 653 76
5 25000
212500
6781
3 50000
3 375 00
4500 00
3 25000EMPLOYEES RETIREMENT SYSTEM
BENEFIT FUND
SCHEDULE OF INVESTMENTS
AS AT JUNE 30 1962
275
BONDS AND NOTES
Consolidated Natural Gas Co
Debentures
Consumers Power Company
First Mortgage
Continental Can Company
Inc Debentures
Continental Oil Company
Continental Oil Company
SF Debentures
Detroit Edison Company
General Refunding Mortgage
Duke Power Company First
and Refunding Mortgage
El Paso Electric Company
F H A Debentures
Series AA
0i Series DD
Series All
Interest Cost or Par
Date Due Rate Value Income
5 176 3250 99 000 00 3 21750
6 179 3125 50 000 00 1 562 50
4 181 3125 100 000 00 312500
4 187 3250 50 000 00 1 625 00
12 190 4625 500 000 00 23 12500
10 185 4625 250 000 00 11 562 50
5 191 4500 300 000 00 13 500 00
11 184 3000 150 000 00 4 500 00
111576 3375 100 000 00 3 375 00
5 186 3625 200 000 00 7 250 00 29 66256
51181 3750 17 600 00
1 282 3750 10 300 00
12 881 2625 4 000 00
101281 3500 5 200 00
10 381 4125 3 20000
7 881 3250 1175000
2 882 3000 4 400 00
11081 3125 13 950 00
11282 3750 6 80000
3 782 3375 910000
101081 3750 12 250 00
1 282 3750 2 45000
12 881 2625 105000
11381 3750 8 650 00
10 381 3500 3 450 00
101281 3500 1 350 00
2 882 3000 1100 00
11282 3750 1 80000
2 580 3375 15 450 00
10 381 4125 12 500 00
2 981 3500 10 400 00
3 981 3000 5 650 00
10 381 3500 6 400 00
10 381 3500 700000
11181 3500 8 600 00
4 750 60276
EMPLOYEES RETIREMENT SYSTEM
BENEFIT FUND
SCHEDULE OF INVESTMENTS
AS AT JUNE 30 1962
BONDS AND NOTES
Federal Land Bank
Farm Bank Loan Bonds
Federal National Mortgage
Association Debentures
Firestone Tire and Rubber
Company
Florida Power and Light Co
First Mortgage
General American Transporta
tion Corp Co
General Electric Company
Debentures
General Foods Corporation
Debentures
General Motors Acceptance
Corporation Debentures
General Motors Corporation
Debentures
Date Due
91572
22070
22074
5 171
32069
Interest Cost or Par
Rate Value
21077
5 177
fl2 186
I 4 188
11 189
10 181
5 176
7 176
3 179
1 179
9 189
10 191
11 190
12 177
4 180
i 6 181
7 182
4 183
4 184
4 186
6 187
Goodrich B F Company
SF Debentures 111585
Grant W T Company
Sinking Fund Debentures 1 187
Gulf Mobile and Ohio Railroad
First Mortgage 5 ign
Gulf Power Company 4 i89
Gulf Power Company
First Mortgage 2 188
Georgia Power Company
First Mortgage
3875
5125
4500
3500
4375
4500
3250
4375
4125
5250
4550
3500
3375
4000
3250
5750
4635
4875
3375
2875
3500
3375
3750
3125
3625
5250
4625
4750
3375
4750
4000
100 000 00
200 000 00
500 000 00
100 000 00
200 000 00
500 000 00
199 000 00
200 000 00
200 000 00
200 000 00
300 000 00
360 000 00
94 000 00
200 000 00
345 000 00
70 000 00
300 000 00
300 000 00
25 000 00
100 000 00
100 000 00
125 000 00
79 000 00
100 000 00
25 000 00
56 000 00
500 000 00
300 000 00
150 000 00
200 000 00
200 000 00
Income
3 875 00
10 250 00
3 500 00
8 750 00
6 467 50
8 750 00
8 250 00
10 500 00
6 825 00
12 600 00
3 172 50
8 000 00
11 212 50
6 045 50
6 939 00
14 625 00
843 76
2 875 00
3 500 00
4 218 76
2 962 50
3 125 00
906 26
2 940 00
23 125 00
5 062 50
9 500 00
8 000 00EMPLOYEES RETIREMENT SYSTEM
BENEFIT FUND
SCHEDULE OF INVESTMENTS
AS AT JUNE 30 1962
277
BONDS AND NOTES
Gulf States Utilities Co
Debentures
Gulf States Utilities Co
First Mortgage
Houston Light and Power
Company Mortgage
Illinois Bell Telephone Co
First Mortgage
Illinois Bell Telephone Co
First Mortgage
Indiana and Michigan Electric
Co First Mortgage
Inland Steel Company
First Mortgage
John Deere Credit Company
Debentures
Kansas City Power and Light
Co First Mortgage
Kansas City Southern Railway
Co First Mortgage
KimberlyClark Corporation
SF Debentures
Louisiana Power and Light Co
First Mortgage
Louisiana Power and Light
Company Trust
Louisville Nashville Railroad
Co FirstRefundingMortgage
May Department Stores
SF Debentures
McKesson and Robbins Inc
Debentures
Michigan Consolidated Gas Co
First Mortgage
MinneapolisHoneywell
Regulator Co Debentures
Mississippi Power and Light
Co First Mortgage
Missouri Pacific Railroad Co
Equipment Trust
Date Due Interest Rate Cost or Par Value Income
10 181 12 182 12 183 1 189 7 190 12 189 4625 3125 3375 4750 4875 5250 300 000 00 75 000 00 125 000 00 185 000 00 215 000 00 250 000 00 6 939 00 2 343 76 4 218 76 8 787 50 10 481 26 13 125 00
11 187 4750 200 000 00 9 500 00
4 184 3125 50 000 00 1 562 50
7 197 f 1 182 9 183 11 188 4875 3250 3625 4750 350 000 00 100 000 00 100 000 00 200 000 00 17 062 50 3 250 00 3 625 00 9 500 00
2 189 4500 155 000 00 7 200 00
103185 4875 200 000 00 9 750 00
11583 12 184 l2 184 I 8 186 i 1 183 3250 3250 3250 4625 3750 100 000 00 100 000 00 50 000 00 100 000 00 300 000 00 3 250 00 3 250 00 1 625 00 2 312 50 11 250 00
11 180 3000 50 000 00 1 500 00
4 190 f 4 103 1 4 103 5000 3375 3375 300 000 00 150 000 00 25 000 00 15 000 00 5 062 50 843 76
3 180 3250 50 000 00 1 625 00
9 180 4625 140 000 00 6 475 00
8 176 3500 75 000 00 2 625 00
41586 4 188 3 190 4500 4125 5000 305 000 00 200 000 00 200 000 00 13 725 00 8 250 00 10 00000
2 170 3000 100 000 00 3 000 00
278
EMPLOYEES RETIREMENT SYSTEM
BENEFIT FUND
SCHEDULE OF INVESTMENTS
AS AT JUNE 30 1962
BONDS AND NOTES Date Due
Missouri Power and Light Co
First Mortgage 7 184
Mountain States Telephone
and Telegraph Co 31Year
Debentures 2 188
National Dairy Products
Corporation 31592
National Steel Corporation f 6 189
First Mortgage i 5 182
ll 186
New York State Electric and
Gas Co First Mortgage 5 184
New York Telephone Co f 4 196
Refunding Mortgage 1 102
NiagaraMohawk Power 112 181
Corporation 2 183
General Mortgage 10 183
Northern Natural Gas Co
SF Debentures 11 173
Northern States Power Co
First Mortgage 6 182
Northwestern Bell Telephone
Company 6 198
Ohio Power Company
First Mortgage 1 183
Pacific Gas and Electric Co 12 185
First Refunding Mortgage 12 184
6 184
Pacific Telephone and
Telegraph Co
27Year 111579
30Year 111581
32Year 81588
35Year 91583
40Year 10 187
Peoples Gas Light and Coke
Co First Refunding Mortgage 7 179
Philadelphia Electric Co 4 185
First and Refunding Mortgage l0 189
Phillips Petroleum Co
Convertible Debentures 21587
Pitney Bowes Inc 113086
Plantation Pipe Line Co
SF Debentures 4 186
Interest
Rate
Cost or Par
Value
3250 20000000
Income
6 500 00
4375 100 000 00 4 375 00
4375 500 000 00
4625 250 000 00 11 562 50
3125 75 000 00 2 343 76
3875 100 000 00 3 875 00
3250 100 000 00 3 250 00
3375 100 000 00 3 375 00
4625 300 000 00
3375 50 000 00 1 687 50
3500 200 000 00 700000
3250 200 000 00 6 500 00
3250 200 000 00 6 500 00
3250 100 000 00 3 250 00
4875 250 000 00 12187 50
3375 75 000 00 2 531 26
3375 300 000 00 10 125 00
3125 350 000 00 10 937 50
3125 100 000 00 3 125 00
3250 50 000 00 1 625 00
3500 150 000 00 5 250 00
4375 50 000 00 2 187 50
3125 50 000 00 1 562 50
3125 50 000 00 1 562 50
3250 150 000 00 4 875 00
3125 50 000 00 1 562 50
5000 200 000 00 10 000 00
4 250 4 000 00 170 00
4625 500 000 00 11 562 50
3500 140 000 00 4 900 00
EMPLOYEES RETIREMENT SYSTEM
BENEFIT FUND
SCHEDULE OF INVESTMENTS
AS AT JUNE 30 1962
279
BONDS AND NOTES
Public Service Co of Indiana
Inc First Mortgage
Public Service Co of Oklahoma
First Mortgage
Public Service Electric and Gas
Co First Refunding Mortgage
Republic Corporation Sinking
Fund Debentures
Reynolds R J Tobacco Co
Debentures
Savannah Electric and Power
Co Debentures
Savannah Electric and Power
Co First Mortgage
SearsRoebuck Acceptance
Corporation Debentures
SearsRoebuck and Company
SF Debentures
Service Pipe Line Co 30Year
SF Debentures
Shell Oil Company Debentures
Southern Bell Telephone and
Telegraph Debentures
Southern California Edison Co
Refunding Mortgage
Southern California Gas Co
First Mortgage
Southern Counties Gas Co of
California First Mortgage
Southern Electric Generating
Co First Mortgage
Southern Natural Gas Co
First Mortgage Pipe Line
Sinking Fund
Southern New England Tele
phone Company 33Year
Debentures
Interest Cost or Par
Date Due Rate 3375 Value Income
f 7 182 50 000 00 1 687 50
1 184 3375 100 000 00 3 375 00
2 184 3000 100 000 00 3 000 00
1 5 184 3250 50 000 00 1 625 00
11 186 4375 250 000 00 10 937 50
9 185 4375 300 000 00 13 125 00
10 173 3000 100 000 00 3 000 00
10 179 3375 144 000 00 4 860 00
10 184 3250 150 000 00 4 875 00
2 172 4625 100 000 00 4 625 00
8 183 4750 650 000 00 30 875 00
4 182 3200 50 000 00 1 600 00
8 186 4625 500 000 00 11 565 00
r12 193 4625 300 000 00 13 875 00
9 189 3125 250 000 00 7 812 50
101595 3250 50 000 00 1 625 00
10 183 4000 250 000 00 10 000 00
6 186 5000 100 000 00 5 000 00
12 197 5000 500 000 00 25 000 00
3 198 4375 500 000 00 21 875 00
4 101 4375 1 000 000 00
21576 2875 75 000 00 2 156 26
4 182 3500 200 000 00 7 000 00
10 181 3500 150 000 00 5 250 00
6 192 5250 800 000 00 42 000 00
12 170 2875 100 000 00 2 875 00
7 185 3250 50 000 00 1 625 00

280
EMPLOYEES RETIREMENT SYSTEM
BENEFIT FUND
SCHEDULE OF INVESTMENTS
AS AT JUNE 30 1962
BONDS AND NOTES Date Due
Southwestern Bell Telephone
Co Debentures 8 195
Southwestern Public Service 6 179
Co First Mortgage 2 181
Standard Oil Co of California
SF Debentures 7 183
Standard Oil Co of Indiana
Debentures 10 183
State School Building Authority
of Georgia Revenue Bonds
State Steamship Company
Merchant Marine Bonds 93087
Stevens J P and Company
Notes 11582
Swift and Company 25Year
Debentures 6 186
Tennessee Gas Transmission
Co First Mortgage Pipe
Line Sinking Fund 2 176
Tennessee Valley Authority
Series A 1960 111585
Texas Company Debentures 5 183
Texas Electric Service Co
First Mortgage 5 182
Texas Electric Service Co
SFDebentures 2 185
Toledo Edison Company
First Mortgage 2 186
TrailerTrain Company
Conditional sales Agreement
No 2 111576
No 3 81576
f
U S Savings Bonds Series J12 162
GRegular 2 163
U S Steel Corporation
Sinking Fund Debentures 71583
U S Treasury Bonds 61583
21595
U S Treasury Bills Par Value
23000000 71562
U S Treasury Bills Par Value
20000000 71962
Interest Cost or Par
Rate Value Income
4625 500 000 00 23 125 00
3200 100 000 00 3 200 00
3350 100 000 00 3 350 00
4375 200 000 00 8 750 00
4500 550 000 00 1 24 750 00 4 337 78 3 03610 7 633 33
4250 160 000 00 7 177 60
4500 261 000 00 1188000
4875 500 000 00 24 375 00
3875 125 000 00 4 843 76
4400 500 000 00 22 000 00
3625 300 000 00 10 875 00
3250 100 000 00 3 250 00
5250 200 000 00 10 500 00
3375 100 000 00 3 375 00
4875 300 000 00 7 603 12
5000 190 000 00 9764 2 00 00
2500 150 000 00 3 750 00
2500 100 000 00 2 500 00
4000 250 000 00 10 000 00
3250 100 000 00 3 250 00
3000 250 000 00 228 275 00 198 640 05 7 500 00
M I
g
i
281
EMPLOYEES RETIREMENT SYSTEM
BENEFIT FUND
SCHEDULE OF INVESTMENTS
AS AT JUNE 30 1962
BONDS AND NOTES Date Due
U S Treasury Bills Par Value
66000000 81662
U S Treasury Bills Par Value
29000000 91362
U S Treasury Bills
U S Treasury Notes j 81564
81562
Union Electric Co of Missouri 7 191
First Mortgage j 5 182
3 188
United Gas Corporation First 2 172
Mortgage Collateral Trust 3 178
University System Building
Authority of Georgia
Revenue Bonds
12 181
Virginia Electric and Power Co JlO 182
First Refunding Mortgage j 5 184
10 186
Washington Gas Light Co
First Mortgage 71576
MORTGAGE LOANS
Atlanta Development Co
First Mortgage 6 276
Brunswick Glynn County
Industrial Development
Corporation First Mortgage 91576
Bryson A C A H and J W
First Mortgage 52073
Butts County Development Co
First Mortgage 9 278
Candler County Development
Corporation First Mortgage 81175
Coffee County Chamber of
Commerce First Mortgage 123173
Dallas First Baptist Church
First Mortgage 8 966
East Albany Baptist Church
First Mortgage 5 172
East Albany Baptist Church
Second Mortgage 5 164
Emmanuel County Development
Corporation First Mortgage 111077
Interest Rate Cost of Par Value Income
656 238 67 288166 23
5000 3250 250 000 00 500 000 00 12 812 61 12 500 00 16 250 00
4750 3250 4375 300 000 00 300 000 00 200 000 00 7125 00 9 750 00 8 750 00
3500 4250 90 000 00 197 000 00 3 150 00 8 372 50
3375 3250 3125 4125 150 000 00 250 000 00 200 000 00 100 000 00 1 853 34 5 062 50 8 125 00 6 250 00 4 125 00
3500 188 000 00 6 580 00
5000 449157 72 34 921 45
6500 145 440 19 9 105 01
6000 110 000 00 7 050 00
6000 98 815 59 6 084 74
6000 82 821 31 5 100 86
5000 252 510 71 9 761 83
5000 8 91113 553 78
5000 29 791 40 1 574 22
6000 3 348 00 276 21
5500 228 135 33 12 901 73
282
EMPLOYEES RETIREMENT SYSTEM
BENEFIT FUND
SCHEDULE OF INVESTMENTS
AS AT JUNE 30 1962
Interest Cost or Par
MORTGAGE LOANS Date Due Rate Value
Emmert Mrs Marguerite
First Mortgage 1373 4250 2239927
Fort Valley Baptist Church
First Mortgage 12965 5000 1355000
Fort Valley Presbyterian
Church First Mortgage 51672 5000 566670
Fountain D L First Mortgage 113071 5500 4698209
3 750 34 958 45
19 Loans Guaranteed by Gulf 13875 13127315
Oil Corporation Various 14000 1065518
4 125 39 45713
Har Clau Realty Inc
First Mortgage 101566 5000 4950000
Hartwell Enterprises Inc
First Mortgage 10176 5000 40151931
Hawkinsville Industries Inc 71674 6000 7177663
Hoboken Missionary Baptist
Church Mortgage 9173 5500 1150000
Inman Park Baptist Church
First Mortgage 71575 5000 14000000
Inman Park Methodist Church
First Mortgage 71267 6000 2500000
Leesburg Industrial Develop
ment Corporation
First Mortgage 11971 6000 9566327
Lithonia Lighting Products
Company 21875 6000 34666666
Lockheed Heights Subdivision
Inc First Mortgage 123173 4500 5097301
Loganville Industrial Develop
ment Corporation
First Mortgage 91972 5500 5147507
Macon Riverside Methodist
Church 11581 6500 29042379
Miller Betty C J B and
M B First Mortgage 7572 5000 8750006
Montezuma First Baptist
Church Mortgage 12 172 5000 2800002
Morningside Methodist Church
First Mortgage Albany
Georgia 13074 5500 3869699
Northside Baptist Church
Warner Robins Georgia 12582 6000 8700000
Income
995 00
997 50
335 04
2 746 02
1 452 83
5 267 26
468 99
1 657 14
2 818 76
20 590 84
4 517 80
673 75
7500 00
70 75
4399 81
22 000 00
2 567 19
2 977 84
19193 79
4 687 50
1 500 00
2 220 51
557 16
283
EMPLOYEES RETIREMENT SYSTEM
BENEFIT FUND
SCHEDULE OF INVESTMENTS
AS AT JUNE 30 1962
Interest Cost or Par
MORTGAGE LOANS Date Due Rate Value
Oothcaloga Realty and Invest
ment Corporation
First Mortgage 10173 5500 53666 76
Patcraft Mills Inc
First Mortgage 121569 5000 4950000
Perry Industrial Development 21179 6000 98267 00
Corporation First Mortgage 21178 5500 11760000
Pittman Park Methodist
Church First Mortgage 72284 5500 25163072
Puritan Cordage Mills
First Mortgage 71079 5500 20771335
Putnam County Industrial
Development Co 3176 6 500 127567 45
Rockmart First Baptist Church
First Mortgage 12167 5 000 38 500 00
Schley County Industrial
Corporation First Mortgage 8169 6000 3906800
Social Circle Development
Corporation First Mortgage 1967 5000 15979 45
South Dalton Baptist Church
First Mortgage 21474 5500 116777 83
Sunnyside Baptist Church
First Mortgage Albany
Georgia 6 i72 5250 5979725
Sunnyside Baptist Church
Second Mortgage Albany
Georgia 41572 5500 910122
Swainsboro Tobacco Warehouse
Co First Mortgage 72973 5500 12867841
SylvesterWorth County Indus
trial Development Corpo
ration First Mortgage 10 172 5 500 190 008 00
Tignall Development
Corporation
Trager M L and F M Trust
First Mortgage 42264 6000 1500000
Trinity Presbyterian Church
First Mortgage 63070 5000 14400000
Trinity Presbyterian Church of
Atlanta First Mortgage 63071 5500 16666666
Trion First Baptist Church
First Mortgage 21369 5500 113 78716
Income
3 389 47
2 722 50
2 036 26
6 771 25
14 075 68
11 638 83
8 492 20
2 187 50
2 502 15
921 29
6 701 35
3 315 61
528 12
7 444 20
11 261 44
1 055 84
1 237 50
00
00
7 361 57284
EMPLOYEES RETIREMENT SYSTEM
BENEFIT FUND
SCHEDULE OF INVESTMENTS
AS AT JUNE 30 1962
Interest Cost or Par
MORTGAGE LOANS Date Due Rate Value Income
Turner County Enterprises
Inc First Mortgage 7170 5500 15391362 896276
Valley Peach Company
First Mortgage 82769 5500 3179933 188753
Warner Robins First Baptist
Church First Mortgage 21369 5 250 80 50000 4 67906
Warner Robins Northside
Baptist Church 48454
Waynesboro Garment Com
pany Inc First Mortgage 73172 5500 12339884 708963
Wilson W J and E O
First Mortgage 52872 5500 902312 52369
Wright Garment Company
First Mortgage 21471 5000 3225000 174375
Wright Manufacturing Co
Mortgage 10373 6000 9583338 612500
F H A Insured Mortgage
Loans 557 Loans within the
State of Georgia Various 458285003 24488986285
EMPLOYEES RETIREMENT SYSTEM
BENEFIT FUND
SCHEDULE OF INVESTMENTS
AS AT JUNE 30 1962
Date of
SAVINGS AND LOAN ASSOCIATIONS Deposit
First Federal Savings and Loan
Association of Brunswick Georgia 1862
Griffin Federal Savings and Loan
Association Griffin Georgia 1 562
Tifton Federal Savings and Loan
Association Tifton Georgia 1 562
First Federal Savings and Loan Associ
ation of Warner Robins Georgia 1562
DeKalb County Federal Savings and
Loan Association 12562
Home Federal Savings and Loan
Association of Albany Georgia 12562
Home Savings and Loan Association
Atlanta Georgia 61152
Decatur Federal Savings and Loan
Association 101162
Standard Federal Savings and Loan
Association of Atlanta Georgia 61162
Cherokee Federal Savings and Loan
Association of Canton Georgia 61562
Home Federal Savings and Loan
Association of Columbus Georgia 61562
American Federal Savings and Loan
Association of Columbus Georgia 61562
First Federal Savings and Loan
Association of Augusta Georgia 61562
Family Federal Savings and Loan
Association Macon Georgia 61562
Irwin County Federal Savings and
Loan Association Ocilla Georgia 61662
Original
Deposit Income
10 000 00 00
10 000 00 00
10 000 00 00
10 000 00 00
10 000 00 00
7 500 00 00
5 00000 00
5 000 00 1666
5 000 00 1666
5 000 00 00
5 000 00 00
5 000 00 00
5 000 00 00
5 000 00 00
5 000 00 00

286
EMPLOYEES RETIREMENT SYSTEM
BENEFIT FUND
SCHEDULE OF INVESTMENTS
AS AT JUNE 30 1962
No of Dividend Cost or Par
STOCKS Shares Rate Value
Alabama Power Company Preferred 500 4 20 49 287 50
Aluminum Company of America
Preferred 750 375 7345000
Atlanta Gas Light Company
Preferred 950 444 9606250
Bethlehem Steel Corporation
Preferred 400 700 6652500
Carolina Power and Light Company
Preferred 450 420 4466250
ColgatePalmolive Company
Preferred 450 350 4107500
Commonwealth Edison Company
Preferred
Dupont E I deNemours Preferred 450 450 5382500
General Mills Inc Cumulative
Preferred 100 500 1225000
General Motors Corporation
Preferred 600 375 6010000
250 492 2562500
Georgia Power Company Preferred 1250 460 12995000
200 500 2000000
International Harvester Co
Preferred 300 700 5050000
National Lead Company Class B
Preferred 400 600 5882500
Pacific Lighting Corporation
Cumulative Preferred 250 475 2500000
Pacific Lighting Corporation
Cumulative Preferred 250 436 2534375
Philadelphia Electric Co Preferred 250 468 2543750
Reynolds Metals Company Preferred 1 000 475 5000000
Safeway Stores Incorporated
Preferred 600 400 5736250
Tennessee Gas Transmission Co
Preferred 250 464 2562500
U S Steel Corporation Cumulative
Preferred 400 700 6552500
Westinghouse Electric Corporation
Series B Preferred 300 380 3010000
AddressographMultigraph
Corporation Common
Aluminum Company of America
Common 600 4756888
American Home Products Common 750 4494759
Income
2100 00
2 992 52
4 218 00
2 800 00
1 890 00
1 575 00
4 908 05
2 025 00
50000
2 250 00
1 230 00
5 750 00
1 000 00
2100 00
2400 00
1187 52
1090 00
1 170 00
2 375 00
2 400 00
1 160 00
2800 00
1140 00
24 798 67
540 00
1170 00
EMPLOYEES RETIREMENT SYSTEM
BENEFIT FUND
SCHEDULE OF INVESTMENTS
AS AT JUNE 30 1962
287
STOCKS
American Telephone and Telegraph
Company
ArkansasLouisiana Gas Co
Common
Armstrong Cork Co Common
Automatic Canteen of America
Common
Bankers Trust Company New York
Carolina Clinchfield and Ohio
Railroad
Chase Manhattan National Bank
CocaCola Company Common
Colonial Stores Inc Common
Connecticut General Life Insurance
Company Common
Consumers Power Company Common
Corn Products Common
Diamond National Corporation
Common
Dow Chemical Company Common
Dun and Bradstreet Inc Common
DuPont E I deNemours Common
Eastman Kodak Company Common
First National City Bank of New York
Freeport Sulphur Common
General American Transportation
Common
General Electric Company Common
General Motors Corporation
Common
General Telephone and Electric
Corporation Common
Goodrich B F Company Common
Goodyear Tire and Rubber Common
Grant W T Company Common
Gulf Oil Corporation
Hercules Powder Company Common
Inland Steel Company
International Business Machine
Corporation
International Nickel Co Common
International Paper Company
Common
Johns Manville Corporation Common
No of Dividend Cost or Par
Shares Rate Value Income
2183 152 309 14 7 498 80
1000 41106 09 250 00
1100 78 382 03 72000
1000 28 882 74 30000
1778 36 815 44 2 89610
1275 117 562 50 6 375 00
1151 33 222 38 2 935 06
1100 72 467 84 1 440 00
2500 45 206 25 37500
500 52 500 00 362 50
1672 40 753 81 2 216 90
1000 28 723 50 1 250 00
3000 147 062 12 2 150 00
606 47 256 28 939 30
2000 134 700 00 1 625 00
300 60 835 60 2 250 00
700 78 814 08 1 475 00
1646 71 613 65 4 863 75
1900 47 459 02 2 280 00
600 43 977 71 1 012 50
1000 67 892 80 2 000 00
1315 61 435 95 2 287 50
2500 70 77616 1 805 00
600 33 90515 1 320 00
1530 56188 25 1 363 50
872 20 474 33 1 046 40
1138 25132 82 1 465 60
1000 43 963 73 70000
900 23 937 50 1 440 00
532 131 770 36 1 181 40
1500 103 837 11 1 564 00
696 26 854 96 727 03
660 28 737 50 1 320 00
288
EMPLOYEES RETIREMENT SYSTEM
BENEFIT FUND
SCHEDULE OF INVESTMENTS
AS AT JUNE 30 1962
Dividend Cost or Par
Rate Value
Income
No of
STOCKS Shares
Kroger Company Common 3623
Lily Tulip Cup Corporation Common 800
Middle South Utilities Common 1000
MinneapolisHoneywell Regulator
Co Common 350
Minnesota Mining and Manuf actur
ing Co Common 1600
National Dairy Products Corporation
Common 1000
National Life and Accident Insurance
Co Common 1080
Pennsalt Chemical Corporation
Common 1000
J C Penney Company Common 1600
Phillips Petroleum Company
Common 800
Pillsbury Company Common 2000
Pitney Bowes Common 1300
Proctor and Gamble Co Common 500
Purolator Products Common 2000
Rexall Drug and Chemical Co
Common 2000
RichardsonMerrell Inc Common 500
Richs Inc Common 2000
Safeway Stores Incorporated
Common 900
Southern Company Common 5193
Standard Oil Company of New
Jersey Common 1534
U S Steel Corporation Common
U S Trust Company New York
Common 800
Union Carbide Corporation 350
Utah Power and Light Co Common 1 300
Walgreen Company Common 1427
Westinghouse Electric Corporation
Common 800
Xerox Corporation Common 800
57 518 961 58 2 216 601 73
Reconciliation of Investment Income
Total Investment Income2 216 601 73
LessInterest Purchased 1312799
Net Investment Income2 203473 74
86 352 82 3 985 32
43 017 18 80000
29 285 06 1 060 00
52 306 37 70000
114 238 48 85000
39 712 50 2 000 00
71 510 15 231 50
37 073 62 75000
67 601 92 2 400 00
30150 00 1 400 00
131 798 42 2 250 00
78 272 21 520 00
40 661 24 187 50
81 550 00 1 800 00
95 628 92 25000
46 016 04 50000
73 500 00 550 00
16 575 00 1 395 00
142 455 65 7 789 52
78 309 41 2781 60
1142432
102 000 00 1 600 00
44 909 06 1 260 00
51 828 63
90 474 50 2 072 40
42 663 33 960 00
123 797 86
289
GEORGIA FOREST RESEARCH COUNCIL290
GEORGIA FOREST RESEARCH COUNCIL
RECEIPTS 1962 1961
INCOME FROM STATE REVENUE ALLOTMENTS
Appropriation 28000000 20000000
Revenues Retained
Transfers Other Spending Units5477159 32682 40
Total Income Receipts 22522841 16731760
NONINCOME
Private Trust Funds 10480
CASH BALANCE JULY 1st
Budget Funds 4038322 5723675
26571643 22455435
PAYMENTS
EXPENSE
Personal Services 12348705 12517488
Travel 300200 203559
Supplies Materials 1163064 19 803 69
Communication 297041 269697
Heat Light Power Water 879411 6 058 26
Printing Publicity 7337o9 4630 39
Repairs 833257 1070031
Rents 14760 900
Insurance 95 m 9500
Indemnities Q Q0
Equipment 52 25317 63e 19
Miscellaneous 162013 62435
Total Expense Payments 21966977 17247463
OUTLAY
Buildings Improvement
Personal Services 292 54
Contracts 2559890 101500
Equipment 1097999 1068150
NONCOST
Private Trust Funds 10480
CASH BALANCE JUNE 30th
Budget Funds 907043 4038322
26571643 22455435291
GEORGIA FOREST RESEARCH COUNCIL
CURRENT BALANCE SHEET
JUNE 30 1962
ASSETS
CASH ASSETS
Cash in Bank
Budget Funds 907043
LIABILITIES RESERVES SURPLUS
LIABILITIES
Accounts Payable 3 740 25
RESERVES
For Purchase Orders Outstanding 382466
SURPLUS
For Operations
Subject to Budget Approval 1 50552
9 070 43292
GEORGIA FOREST RESEARCH COUNCIL
SUMMARY
INTRODUCTION
The Georgia Forest Research Council was created by Act of the General
Assembly approved December 10 1953 and is under the direction and super
vision of a Board of Commissioners composed of seven members appointed
by the Governor
Membership of the Board at June 30 1962 was as follows
Wallace Adams Chairman Glenwood Georgia
B M Jones Vice Chairman Dallas Georgia
Dr Herbert I Conner Vidalia Georgia
Henry G Garrard Sr Washington Georgia
Downing Musgrove Homerville Georgia
A R Shirley Director Georgia Forestry Commission Macon Ga
Kirk Sutlive Sr Union Bag and Paper Corp Savannah Georgia
FINANCIAL CONDITION
The Georgia Forest Research Council ended the fiscal year on June 30
1962 with a surplus of 150552 after providing the necessary reserve of
756491 for liquidation of outstanding purchase orders and accounts
payable
AVAILABLE INCOME AND OPERATING COSTS
State Appropriation for the operation of the Council in the fiscal year
ended June 30 1962 was 28000000
The 28000000 provided as the current years appropriation was re
duced by 5477159 net transfers to other State units leaving net income
available for the Councils operations 22522841
The 22522841 net income together with 4038322 cash balance on
hand at the beginning of the period made a total of 26561163 funds avail
able in the year ended June 30 1962
21966977 of the available funds was expended for budget approved
items of current expense 3687143 was paid for new buildings and equip
ment and 907043 remained on hand June 30 1962 the end of the fiscal
year293
GEORGIA FOREST RESEARCH COUNCIL
COMPARISON OF OPERATING COSTS
Expenditures for the past three years are compared in the statement
following
YEAR ENDED JUNE 30
EXPENDITURES 1962 igej 1960
Personal Services i23 48705 12517488 11702 61
Trave Expense 300200 2 M
Supphes Materials n 63064 19 803 6g J
Communications 2 97a 41 2
Heat Lights water 879411 605826 4 645 42
Printing Publicity 733709 463039 790 49
Repairs and Alterations 8 33257 10 700 31 1 g7
Rents U760 g 0Q
Insurance and Bonding 9500 95 0Q
Indemnities m w 0Q
Equipment 5225a 17
Miscellaneous 1 62013 624 35 JJ
Total Expense Payments 21966977 17247463 15521849
OUTLAY
Buildings Improvements 25 891 44 1 015 00 50 364 67
Equipment 1097999 1068150 2751547
Total Cost Payments 25654120 18417113 23309863
Number of Employees on Payroll
June 30th R
6 6 6
GENERAL
Mr H E Ruark Director Secretary and Treasurer is bonded for
2000000 Bond is written by the Maryland Casualty Company their
bond No 90581918 dated April 15 1959 and effective for an indefinite
term beginning May 1 1959 The condition of the obligation of the bond is
as follows
Now therefore if the said Principal shall during the term of this
bond well and faithfully perform all and singular the duties incumbent
upon him by reason of his election or appointment to said office except
as hereinafter limited and honestly account for all moneys coming
into his hands according to law then this obligation shall be null and
void otherwise to be and remain in full force and virtue
Mr Luther B Huffman Administrative Assistant is bonded for
00000 Bond is dated March 1 1961 with premium paid to March 1294
GEORGIA FOREST RESEARCH COUNCIL
1963 and is written by the Maryland Casualty Company their bond No
90709989F which agrees
To indemnify the Director Georgia Forest Research Council against
any loss of money or other property real or personal belonging to the
insured or for which the insured is legally liable
Books and records of this Agency were found in good condition all re
ceipts disclosed by examination have been accounted for and expenditures
for the period under review were within the limits of budget approvals and
supported by proper voucher
Appreciation is expressed to the officials and staff of the Forest Research
Council for the cooperation and assistance given the State Auditors office
during this examination and throughout the year295
GEORGIA FORESTRY COMMISSION296
GEORGIA FORESTRY COMMISSION
HH
RECEIPTS 1962 1961
INCOME FROM STATE REVENUE ALLOTMENTS
Appropriation222500000 207500000
Budget Balancing Adjustment 30000000
Revenues Retained
Grants from U S Government 87342142 64235356
Grants from Counties 94061191 85685506
Earnings Development Services 50153008 71484668
Transfers Other Spending Units27 356 52 21 322 66
Total Income Receipts4 813 20689 4 267732 64
NONINCOME
Private Trust Funds 9569734 8362715
State Revenue Collections Unfunded 83063
CASH BALANCES JULY 1st
Budget Funds 38361410 49240240
Private Trust Funds 201555 712147

5 295 364 51 4 850 883 66GEORGIA FORESTRY COMMISSION
297
PAYMENTS 1962
EXPENSE
Personal Services300782160
Travel 82 84517
Supplies Materials 58228487
Communication 58 62
Heat Light Power Water 7702939
Publications Printing 839532
RpTairs 11681724
Repairs
Rents
Insurance
Indemnities 175839s
Pensions Benefits 1375216
Equipments
Miscellaneous
Total Expense Payments468360063
OUTLAY
Lands Improvements
Supplies Materials 229 01
Contracts 1013152
Equipment 2654700
NONCOST
Private Trust Funds 9724678
CASH BALANCES JUNE 30th
Budget Funds 2S
Private Trust Funds
State Revenue Collections Unfunded SdObd
5 295 364 51
1961
2 792 463 98
81 900 43
580122 38
56 035 71
75 681 67
11 919 66
103 036 99
10 219 55
1121 58
16 420 24
138 550 25
278 283 72
5 403 48
4151 159 64
19 889 39
43 843 32
161 628 59
88 733 07
383 61410
2 015 55
4 850 883 66298
GEORGIA FORESTRY COMMISSION
CURRENT BALANCE SHEET
JUNE 30 1962
ASSETS
CASH ASSETS
Budget Funds 46831283
Private Trust Funds Escrow Deposits 46611
Revenue Collections Unfunded 83063 46960957
ACCOUNTS RECEIVABLE
Due from U S Government 3645249
Due from Counties 79497 3724746
OTHER ASSETS
Warehouse Inventory 16559114
Total Current Assets 67244817
LIABILITIES RESERVES SURPLUS
LIABILITIES
Accounts PayableCurrent
RESERVES
For Purchase Orders Outstanding 39806542
For Contracts to Mature 6572 80
For Federal Funds on Hand 140866
For County Fire Emergency Fund 17 878 31
For IndemnitiesWorkmens Compensation 406309
For Private Trust Funds Escrow Deposits 46611
For Revenue Collections Unfunded 83063
For Warehouse Inventory 165 59114
SURPLUS
For OperationsSubject to Budget Approval
Total Liabilities Reserves Surplus
2818732
594 87616
49 384 69
67244817299
GEORGIA FORESTRY COMMISSION
SUMMARY
FINANCIAL CONDITION
The Georgia Forestry Commission ended the fiscal year on June 30
1962 with a surplus of 4938469 after providing the necessary reserve of
28 187 32 to cover outstanding accounts payable and reserving 39806542
for purchase orders to be liquidated 657280 for contracts to mature
1 40866 for Federal funds on hand 1787831 for purchase of emergency
fire equipment 406309 for Workmens Compensation 46611 for contract
performance bonds 83063 interest on savings to be transferred to the State
Treasury and 16559114 for warehouse inventories of equipment and sup
plies on June 30 1962
STATE REVENUE COLLECTIONS
In the fiscal year ended June 30 1962 87930 was collected as State
revenue from forfeit of management escrow deposits and 380391 was
collected in interest on savings deposits making a total of 468321 to be
accounted for of which 385258 was transferred to the State Treasury and
83063 remained on hand June 30 1962 to be transferred in the next fiscal
period
AVAILABLE INCOME AND OPERATING COSTS
State appropriation for the operation of the Commission in the fiscal
year ended June 30 1962 was 222500000 To meet expenditures approved
on budget 30000000 was transferred from the State Emergency Fund as
provided by law making total appropriation for the year 252500000
In addition to the State Appropriation 87342142 was received from the
U S Government 94061191 from assessments on county protective units
and 50153008 from earnings making total income receipts in the amount
of 484056341
From the total receipts of 484056341 transfers in the amount of
1750000 were made to the Georgia Forest Research Council and 985652
to the State Personnel Board leaving net income receipts of 481320689
The 4 813 206 89 net income receipts and the 38361410 cash balance
on hand at the beginning of the fiscal period on July 1 1961 made a total of
519682099 available with which to meet expenditures approved on the
budget for the fiscal year
4 683 600 63 of the available funds was expended for budget approved
items of current expense 4490753 was paid for building improvements and300
GEORGIA FORESTRY COMMISSION
outlay equipment and 46831283 remained on hand June 30 1962
end of the fiscal year
the
The first hen on this remaining cash balance is for liquidation of accounts
payable and purchase orders outstanding and payment of county protective
units deposits and the remainder will be available for expenditure in the
next fiscal period subject to budget reapprovals
COMPARISON OF INCOME AND EXPENDITURES
Income Receipts and Expenditures for operations in the past three years
are compared in the statement following
YEAR ENDED JUNE 30
INCOME RECEIPTS 1962
State Revenue Allotment2 525 000 00
Federal Grants 87342142
County Protective Units 940 611 91
Other Income 501 53008
Transfers27356 52
1961
2 075 000 00
642 353 56
856 855 06
719 56311
26 039 09
1960
1 875 742 50
551 85716
790 935 67
1 202185 12
37 289 30
4 813 206 89 4 267 732 64 4 383 43115
EXPENDITURES BY ACTIVITY
Administration 23016809 26145249 25536561
Counties Fire Control 361530961 323489720 306098478
Management 46524860 29178165 19348580
Nurseries 35708625 52234752 86171961
Waycross State Forest 6069561 6604208 5959451
4 728 508 16 4 376 520 94 4 431 150 31301
GEORGIA FORESTRY COMMISSION
YEAR ENDED JUNE 30
EXPENDITURES BY OBJECT 1962 1961 W60
EXPENSE
Personal ServicesS300782160 379246398 2764 31893
TravelExpense 8284517 8190043 9201623
Supplies Materials 58228487 58012338 67407765
Communications 5813962 5603571 57 98089
Heat Lights Water 7702939 7568167 7688316
Printing Publicity 839532 1191966 628215
RepaAlterations 11681724 10303699 9275368
Rets 448987 1021955 1823195
insurance Boning 67547 112158 21503
Pensions Ret Systems 15375216 138 550 25 uaUB9B
Indemnities 1758398 1642024 1790605
EaSrTent 57108120 27828372 28079878
Equipment 5 403 48 188470
Miscellaneous 268474 owas oo
Total Expense Payments4 68360063 415115964 421466513
OUTLAY
irprov1mengtSsandPermanent 1836053 6373271 14631290
Total Cost Payments 473850816 437653094 443115031
Number of Employees on Payroll
June 30th 798 803 766
GENERAL
The Georgia Forestry Commission is composed of the following members
CM Jordan Chairman Alamo Georgia
Oscar Garrison Homer Georgia
Andrew J Aultman Sylvester Georgia
Alexander Sessoms Cogdell Georgia
Walter G Beasley Lavonia Georgia
Mr A Ray Shirley Director of the Georgia Forestry Commission is
bonded in the amount of 1000000 with the General Insurance Company
of America their Bond Number 412664 dated January 20 1960 with premi
um paid to January 201963 and the condition of the obligation is as follows
Now therefore if the said principal shall well truly and faithfully
execute the duties of said office as required by laws now in force and
302
GEORGIA FORESTRY COMMISSION
shall well truly and faithfully perform the duties of said office accord
ing to any law that may be enacted subsequent to the execution of
this bond and shall faithfully and honestly account for all moneys
securities and other property that may come into possession custody
or control of said principal whether such funds shall be the property
of the State of Georgia or of any other person firm or corporation
then in such event this bond shall be void otherwise to remain in full
force and effect And it is understood and agreed by the said princi
pal and said surety that the provisions of Chapter 894 and Chapter
898 of the Code of the State of Georgia as they now exist or as they
may be amended are hereby made and are incorporated herein as
conditions of this bond to the same extent as though specifically set
forth herein
Employees of the Commission are under public employees blanket bond
written by the American Casualty Company of Reading Pennsylvania Bond
Number 422995 dated March 8 1962 for 250000 each with additional
coverage as follows
Principal Accounts Clerk Macon Georgia750000
General Services Assistant Macon Georgia250000
Coverage under Bond Number 422995 is under insuring agreement Num
ber 4 faithful performance blanket position bond coverage
The following airplanes and helicopters were owned and operated by the
Georgia Forestry Commission on June 30 1962
Acquisition
Date
July 1955
March 1957
March 1958
March 1958
March 1958
March 1958
March 1958
July 1958
July 1958
August 1958
August 1958
August 1958
August 1958
August 1958
Nov 1958
Nov 1958
Jan 1959
Acquisition
Description Cost
Cessna Model 180 579992
Torpedo Bomber Converted TBM 00
Super Piper Cub PA18A 686220
Super Piper Cub PA18A 6 862 20
Super Piper Cub PA18A 686220
Super Piper Cub PA18A 686220
Super Piper Cub PA18A 686220
Comanehee Piper Cub Custom 357500
Super Piper Cub PA18 659900
Super Piper Cub PA18A 659900
Super Piper Cub PA18A 659900
Super Piper Cub PA18A 659900
Super Piper Cub PA18A 659900
Super Piper Cub PA18A 659900
Super Piper Cub PA18A 659900
Super Piper Cub PA18A 659900
Super Piper Cub PA18A 659200303
Acquisit Date ion
Jan 1959
Jan 1959
Feb 1960
Feb 1960
Feb 1957
April 1958
August 1961
August 1961
August 1961
Dec 1961
Dec 1961
May 1962
GEORGIA FORESTRY COMMISSION
Acquisition
Description Cost
Super Piper Cub PA 18A 659200
Super Piper Cub PA18A 659200
Beechcraft T34B
Beechcraft T34B 00
Bell Helicopter 4031977
Bell Helicopter 3950000
Super Piper Cub PA18 710000
Super Piper Cub PA18 71000
Super Piper Cub PA18 710000
Torpedo Bomber Converted TBM 00
Torpedo Bomber Converted TBM 00
Cessna Model 180 00
Total Acquisition Costs 21737369
Note No acquisition costs are shown for these items as they are surplus air
planes received by the Forestry Commission from the Federal Government
Books and records of the Commission were found in excellent condition
All receipts disclosed by examination have been accounted for and expendi
tures for the period under review were within the limits of budget approvals
and supported by proper voucher
Appreciation is expressed to the officials and staff of the Commission for
the cooperation and assistance given the State Auditors office during this
examination and throughout the year305
GAME AND FISH
COMMISSION306
STATE GAME AND FISH COMMISSION
RECEIPTS 1962
INCOME FROM STATE REVENUE ALLOTMENTS
Appropriation159500000
Budget Balancing Adjustment
Revenues Retained
Taxes 18044350
Grants U S Government 42521038
Earnings Development Services 3977556
Transfers Other Spending Units115 615 62
Total Income Receipts222481382
NONINCOME
Private Trust Funds 551352
Revenue Collections Unfunded 50 64772
CASH BALANCES JULY 1st
Budget Funds 41298314
Revenue Collections Unfunded 160440 95
Private Trust Funds
1961
1 29500000
300 000 00
161 496 75
394 374 53
26 97219
13 878 00
2163 96547
373000
59 763 90
34676493
220 204 85
2245400
2854 39915 2 69735535STATE GAME AND FISH COMMISSION
307
PAYMENTS 1962 1961
EXPENSE
Personal Services
Fees Retained at Source 18044350 16149675
Departmental112609787 93688688
Travel 3010120 3056677
Supplies Materials 30341249 26529168
Communication 3391413 2875364
Heat Light Power Water 1139737 906165
Publications Printing 7916377 4400709
Repairs 4486729 3953107
Rents 1370687 1292347
insurance 882797 740757
indemnities 999269 758335
Equipment 36821812 37577052
Miscellaneous 125851 83831
Pensions Benefits 8574240 7171791
Total Expense Payments2 29714418 1991836 66
OUTLAYS
Lands Improvements
Personal Services 333377 531238
Travel 36933 25348
Supplies Materials 105470 1353350
Other Expense 7550 47218
Contracts 5626760 8633906
NONCOST
Private Trust Funds 551352 2618400
CASH BALANCES JUNE 30th
Budget Funds 27955188 41298314
Revenue Collections Unfunded 2H08867 16044095
2 854 39915 2 69735535mimmy
308
STATE GAME AND FISH COMMISSION
CURRENT BALANCE SHEET
JUNE 30 1962
ASSETS
CASH ASSETS
Available Cash
Budget Funds 27955188
Revenue Collections Unfunded 21108867
Private Trust or Agency Funds
EmployeesRetirement 1110 49065165
Accounts Receivable
Due from U S Government for Reimbursements
DingellJohnson Fund 8898725
PittmanRobertson Fund 6476775 15375500
J C Calhoun Former Director
Salary Payment 19501951
Not Authorized by Law 52769
64493434
LIABILITIES RESERVES SURPLUS
CASH LIABILITIES
Accounts Payable n 91080
Purchase Orders Outstanding 9573506 107 64586
RESERVES
Revenue Collections Unfunded 21108867
Contracts to Mature 3143811
Doubtful Accounts Receivable 527 69
Private Trust or Agency Funds
EmployeesRetirement 1110 24306557
SURPLUS
Available for Operations
Subject to Budget Approval 29422291

64493434309
STATE GAME AND FISH COMMISSION
SUMMARY
FINANCIAL CONDITION
The State Game and Fish Commission ended the fiscal year on June 30
1962 with a surplus of 29422291 available for operations subject to budget
approvals after providing the necessary reserve of 10764586 to cover ac
counts payable and purchase orders outstanding and reserving 3143811 for
contracts to mature 21108867 for revenue collections to be transferred to
the State Treasury 1110 for Private Trust or Agency Funds and 52769
for doubtful accounts receivable
Assets on this date consisted of 49065165 cash on hand and in bank
and 15428269 accounts receivable
REVENUE COLLECTIONS
Legislative Act approved February 25 1949 transferred the duties of
issuing and selling Hunting and Fishing Licenses from the State Revenue
Department to the State Game and Fish Commission
In the fiscal year ended June 30 1962 125626055 was collected from
sale of Hunting and Fishing Licenses and 7158212 from other licenses and
permits making a total of 132784267
The 132784267 revenue collected in the fiscal year ended June 301962
together with 16044095 held by the Commission at the beginning of the
period made a total of 148828362 to be accounted for
Of this 148828362 in revenue funds to be accounted for 18044350
was retained at the source as collecting fees by agents and 109675145 was
transferred to the State Treasury leaving 21108867 on hand June 30 1962
to be funded in the next fiscal period
For summary and comparative purposes Hunting and Fishing Licenses
sold in the past three years before deductions for collecting costs retained
at the sources are compared in the foUowing statement
Year Ended June 30
1962
1961
1960
Hunting and Fishing Licenses
Sold125626055
110576559 123955376310
STATE GAME AND FISH COMMISSION
AVAILABLE INCOME AND OPERATING COSTS
State Appropriation for the operation of the State Game and Fish Com
mission for the year ended June 30 1962 was 159500000
In addition to the 159500000 provided as the current years appropri
ation the Commission received 29725955 from the U S Government for
reimbursements of PittmanRobertson projects 11072213 from the Dingell
Johnson Fund 1625094 from U S Study Commission 97776 from Ten
nessee Valley Authority and 3977556 from other sources making total
receipts of 205998594
Ffom the 205998594 received 963636 was transferred to the Uni
versity of Georgia for studies of Wild Life Conservation 401269 was trans
ferred to the State Personnel Board for the pro rata cost of Merit System
Administration and 520456 for Employees Insurance Fund and a trans
fer of 323799 was received from the Department of Defense making a net
income of 204437032
The 204437032 income and the 41298314 cash balance on hand at
the beginning of the period made a total of 245735346 available with
which to meet expenditures approved on budget for the fiscal year
211670068 of the available funds was expended in the year for budget
approved items of current expense 6110090 was paid for land buildings
and improvements and 27955188 remained on hand June 30 1962 the
end of the fiscal year
The first lien on this remaining cash balance is for liquidation of outstand
ing accounts payable and the remainder represents funds which have been
provided in excess of obligations incurred and will be available for expendi
tures in the next fiscal period subject to budget reapprovals
In addition to the 217780158 expenses paid by the Commission from
its operating funds there is also considered as cost the 18044350 in fees
retained at the source by agents selling Hunting and Fishing Licenses and
Permits as provided by law311
STATE GAME AND FISH COMMISSION
COMPARISON OF OPERATING COSTS
Expenditures for the operating costs of the Commission for the past three
years are compared in the following statement
YEAR ENDED JUNE 30
BY ACTIVITY 1962 1961 I960
Administration 15988477 13518727 14719230
Education 9926192 5201738 3690744
Fish Management 13796050 11642798 13075312
Game Management02453 2746810 2227569
Sub Totals 150749586 141980571 103931387
PittmanRobertson Projects 44042057 31999209 34393186
DingellJohnson Projects 22529996 18019582 15002428
U S Study Commission 458519 1625689
Totals217780158 193625051 153327001
BY OBJECT
Personal Services112249787 93328688 66930762
Subsistence Allowance 360000 360000 13988500
Travel Expense 3010120 3056677 3284408
SSSSSSss ao i8b a
Communication 3391413 2875364 23 69538
Heat Light Power Water 1139737 906165 778324
Printing Publicity 7916377 4400709 5218074
KeparsAlterations 4486729 3953107 39 20385
tq 1370687 1292347 780730
q 7 yyj 57 1060073
Insurance Bonding 8879f TV AO Aar7 Q1
Pensions Ret System 5732193 4850294 4246791
Pensions Soc Security 2842047 2321497 1859542
Indemnities 999269 758335 779374
EamrXent 36821812 37577052 22707089
Equipment 1258 51 83831 505036
Miscellaneous i ai odooj
Total Expense Payments2116700 68 183033991 148793559
OUTLAY
Land Buildings Improvements
and Equipment 6110090 10591060 4533442
Total Cost Payments217780158 193625051 153327001
Fees Retained at Source by Agents
Selling Hunting and Fishing
Licenses 18044350 16149675 18113100
Total Costs235824508 209774726 171440101312
STATE GAME AND FISH COMMISSION
Number of Employees on Payroll
June 30th
250
233
218
AIRPLANES MOTOR VEHICLES
Following is a list of airplanes and motor vehicles owned and operated
by the Commission on June 30 1962
PUtmanRobertson Division
Airplane
1 1960 Cessna Aircraft 180 Serial N93571
Motor Vehicles
Year Model Make and Model Motor Number
1956 Ford Pickup F100 F10V6N36280
1956 Ford Pickup F100 F10V6U73229
1956 Ford Pickup F100 F10V6U36279
1956 Ford Stake F750 F76A6H62328
1956 Ford Courier U6US160765
1957 Ford Courier B7US177644
1957 Ford Pickup F100 F10V6U73036
1958 Ford Pickup F100 F10C8A16567
1958 Ford Pickup F1GL8N18367
1958 Willys Pickup TW6L22679768
1958 Chevrolet Pickup 3A58W105401
1958 Ford Stake F7C8U27254
1958 Ford Dump F60D85U26038
1958 Ford Courier C8FS142045
1958 Ford Stake F710 F71C8U33562
1958 Ford Courier C8ES195457
1958 Ford Stake F710 F70C8U33554
1958 Ford Stake F710 F70C8U33555
1958 Ford Courier C8ES195456
1958 Ford Courier C8ES183013
1958 Willys Jeep 4J208866
1959 Ford Pickup 3A59A118067
1959 Chevrolet Pickup 3A59A118033
1959 Ford Pickup F10C9E52343
1959 JeepFord TW6L22696871
1959 Ford Pickup F100 F10C9H48963
1959 Ford Jeep TW6L22696510
1959 Ford Jeep TW6L226100398
313
STATE GAME AND FISH COMMISSION
PittmanRobertson DivisionContinued
Motor Vehicles Continued
Year Model Make and Model Motor Number
1959 Ford Jeep TW6L226105640
1959 Ford Jeep TW6L226104288
1959 Chevrolet Pickup 3A59A119700
1960 Ford F750 F75NOU20808
1960 Ford F600 F60COA22308
1960 Chevrolet Pickup OC144A101398
1960 Ford Pickup F10COA23612
1960 Willys Pickup T121945
1961 Ford Pickup F10CK131051
1961 Willys T134038
1961 International Pickup 19664
1961 Chevrolet Brookwoods 1135 1135A175222
1962 Ford Pickup F10CH231887
1962 Jeep Pickup TW6L226150661
1962 Jeep Pickup TW6L226150632
1962 Jeep Pickup TW6L226150308
1962 Jeep Pickup TW6L226143309
1962 Chevrolet Pickup 2C254A103126
1962 Chevrolet Pickup 2C254B103782
1962 Jeep Pickup TW6L143129
1962 Jeep Pickup TW6L161763
1962 Jeep Pickup TW6L161771
1962 Jeep Pickup TW6L16157212
1962 Ranch Wagon 2N71X143381
1962 Ford Pickup F10CE281234
1962 Corvair Station Wagon 20735W221068
1962 Jeep Pickup TW6L160956
1962 Ford Pickup F10CN261302
1962 Fordor Ranch Wagon Ford 2U712116297
1962 Chevrolet C1404 Truck 2C144A119080
1962 F750 Ford Truck F75FU301576
1962 Ford Pickup F10CN291603
1962 Ford Pickup F10JH291602
ppan
314
STATE GAME AND FISH COMMISSION
Law Enforcement Division
Airplane
1 1961 Cessna Aircraft 310 F No N5819X
Motor Vehicles
Year Model Make Body Type Motor Number
1957 Chevrolet Pickup 120214
1958 Chevrolet Pickup 118909
1958 Chevrolet Pickup F1204M
1959 Chevrolet Carryall 103827
1959 Chevrolet Carryall 104801
1959 Chevrolet Carryall 115211
1959 Chevrolet Pickup 107603
1959 Chevrolet Pickup 107990
1959 Chevrolet Pickup 107996
1959 Chevrolet Pickup 108060
1959 Chevrolet Pickup 108790
1959 Chevrolet Pickup 108805
1959 Chevrolet Pickup 108811
1959 Chevrolet Pickup 108842
1959 Chevrolet Pickup 109563
1959 Chevrolet Pickup 109792
1959 Chevrolet Pickup 109797
1961 Chevrolet Pickup 116615
1961 Chevrolet Pickup 116658
1961 Chevrolet Pickup 117900
1961 Chevrolet Station Wagon 176385
1961 Chevrolet Station Wagon 176445
1961 Chevrolet Station Wagon 177117
1961 Chevrolet Station Wagon 177124
1961 Chevrolet Station Wagon 177577
1961 Chevrolet Station Wagon 177603
1961 Chevrolet Pickup 177586
1962 Chevrolet Pickup 109251
1962 Chevrolet Pickup 109315
1962 Chevrolet Carryall 109572
1956 Dodge Pickup 29277
1956 Ford F600 Stake 28506
1958 Ford Pickup 14977
1958 Ford Pickup 16232
1958 Ford Pickup 16279
1958 Ford Pickup 16281
STATE GAME AND FISH COMMISSION
Law Enforcement DivisionContinued
Motor VehiclesContinued
315
Year Model Make Body Type Motor Number
1958 Ford Pickup 16472
1958 Ford Pickup 18365
1958 Ford Pickup 21596
1958 Ford Pickup 22199
1958 Ford Pickup 26231
1958 Ford Courier 155002
1958 Ford Courier 155003
1958 Ford Courier 180539
1959 Ford Pickup 10072
1959 Ford Pickup 11355
1959 Ford Pickup 11356
1959 Ford Pickup 11357
1959 Ford Pickup 11358
1959 Ford Pickup 11457
1959 Ford Pickup 11459
1959 Ford Pickup 12103
1959 Ford Pickup 17587
1959 Ford Pickup 17588
1959 Ford Pickup 17590
1959 Ford Pickup 18213
1959 Ford Pickup 20419
1959 Ford Pickup 20420
1960 Ford Pickup 14877
1960 Ford Pickup 14912
1960 Ford Pickup 15186
1959 Ford Pickup 15187
1960 Ford Pickup 15964
1960 Ford Pickup 16081
1960 Ford Pickup 16272
1960 Ford Pickup 51174
1960 Ford Pickup 51175
1960 Ford Pickup 51176
1960 Ford Pickup 51177
1960 Ford Pickup 51178
1960 Ford Pickup 51179
1960 Ford Pickup 51180
1960 Ford Pickup 51181
1960 Ford Pickup 54531
1960 Ford Pickup 54532
p
316
STATE GAME AND PISH COMMISSION
Law Enforcement DivisionContinued
Motor VehiclesContinued
Year Model Make Body Type Motor Number
1960 Ford Pickup 54533
1960 Ford Pickup 54534
1960 Ford Pickup 54535
1960 Ford Pickup 58245
1960 Ford Pickup 58246
1960 Ford Pickup 58247
1960 Ford Pickup 58248
1960 Ford Pickup 58249
1960 Ford Pickup 58250
1960 Ford Courier 161900
1960 Ford Courier 162575
1960 Ford Courier 165161
1960 Ford Courier 167975
1960 Ford Courier 244899
1961 Ford Pickup 110385
1961 Ford Ranch Wagon 135327
1961 Ford Ranch Wagon 159366
1961 Ford Ranch Wagon 160160
1961 Ford Ranch Wagon 160559
1961 Ford Ranch Wagon 160962
1961 Ford Ranch Wagon 161368
1961 Ford F750 Stake 161337
1961 Ford Pickup 179484
1961 Ford Pickup 179485
1961 Ford Pickup 181314
1961 Ford Pickup 181315
1961 Ford Pickup 195880
1961 Ford Pickup 195881
1962 Ford Ranch Wagon 117281
1962 Ford Ranch Wagon 117282
1962 Ford Ranch Wagon 117811
1962 Ford Ranch Wagon 113828
1962 Ford Pickup 280630
1962 Ford Pickup 280631
1960 GMC Pickup 59595
1960 GMC Pickup 60206
1960 GMC Pickup 601778
1961 GMC Pickup 04720
1961 GMC Pickup 107987
317
STATE GAME AND FISH COMMISSION
Law Enforcement DivisionContinued
Motor VehiclesContinued
Year Model Make Body Type Motor Number
1961 GMC Pickup 118970
1961 GMC Pickup 118973
1961 GMC Pickup 118974
1961 GMC Pickup 120431
1961 GMC Pickup 120432
1961 GMC Pickup 120433
1961 GMC Pickup 120436
1961 GMC Pickup 124264
1961 GMC Pickup 124287
1961 GMC Pickup 124293
1961 GMC Pickup 124300
1961 GMC Pickup 124307
1961 GMC Pickup 124325
1961 GMC Pickup 124335
1961 GMC Pickup 124531
1961 GMC Pickup 124618
1961 GMC Pickup 124621
1961 GMC Pickup 124622
1961 GMC Pickup 124632
1961 GMC Pickup 124641
1961 GMC Pickup 124647
1961 GMC Pickup 124655
1961 GMC Pickup 124669
1961 GMC Pickup 124681
1961 Pontiac Star Chief Vista 661D4142
1962 GMC Pickup 175148
1953 Willys Jeep 4J28423
1953 Willys Jeep 4J40073
1959 Willys Pickup 8875N
Motor Vehicles Returned to Walton Warehouse and On Hand June 30 1962
Year Model Make Body Type Motor No Returned by
1959 Willys Pickup 96871 PittmanRobertson
1957 Ford Courier 391068 PittmanRobertson
1959 Willys Pickup 105640 PittmanRobertson
1959 Chevrolet Pickup 119700 PittmanRobertson
1957 Ford Courier 177644 PittmanRobertson
MBMbHH
318
STATE GAME AND FISH COMMISSION
ingellJohnson Division
Year Model Make Body Type Motor Number
1957 Ford Courier B7FS371717
1958 Chevrolet Pickup Truck 3A58W 108819
1958 Chevrolet Sedan 3G58A 113316
1958 Ford Courier C8ES 156747
1958 Ford Courier C8ES 198139
1958 Chevrolet Pickup 1209M
1959 Chevrolet Panel Truck B59A 127634
1959 Chevrolet Carryall V3A59A 119665
1959 Chevrolet Panel Truck H59A 145608
1959 Chevrolet Pickup Track 119003
1959 Chevrolet Carryall V3A59A 119797
1960 Chevrolet Carryall OC146A 126112
1960 Chevrolet Carryall OC146A 126199
1960 Ford Courier OA69W 162864
1961 Ford Pickup Truck 184767
1961 Ford Pickup Truck 184766
1961 Chevrolet Ranch Wagon 11235 A177117
1961 Willys Jeep T127778
1962 Ford Ranch Wagon 2U71X116301
1962 Ford Ranch Wagon 2U71X154459
1962 Chevrolet Station Wagon A135648
formation and Education Division
1961 Chevrolet 4 dr Station Wagon 176445
1961 Chevrolet 4 dr Station Wagon F0523DB
Ser 11235A172566
Game Management Division
1956 Chevrolet Ton Pickup 15640
State Fish Hatcheries Division
Bowen Mill Fish Hatchery
1954 Chevrolet KTon Pickup
Richmond Hill Fish Hatchery
1958 Willys Pickup
19733
TW6L22676749N
gHHn319
STATE GAME AND FISH COMMISSION
State Fish Hatcheries DivisionContinued
Year Model Make Body Type
Steve Cocke Fish Hatchery
1957 Willys Pickup
Summerville Fish Hatchery
1961 Ford MTon Truck
Motor Number
Walton Fish Hatchery
1959 Chevrolet
1960 Ford
1958 Chevrolet
Lake Burton Fish Hatchery
13Ton Stake
13Ton Stake
3Ton Pickup
6477N
F25CK120409
V6B59A103628
F60COA25594
F1219M
1959
1962
1962
1959
1959
Willys
Chevrolet
Ford
Chevrolet
Willys
Pickup
2Ton Truck
Truck F600 Series
2Ton Stake
lMTon Pickup
Fredj Dicksons Assigned Vehicles
1958 Ford Courier
89181AN
2C633A109475
F60DE303787
Pd Aug 1962
122779
96547
275788
Act of the General Assembly approved April 6 1961 authorizes the pur
chase and use of passenger carrying vehicles by the Game and Fish Com
mission and provisions of this Act are quoted as follows
Be it enacted by the General Assembly of Georgia
Section 1 An Act which superseded and revised the laws relating
to the Game and Fish Commission and relating to the game and fish
approved March 7 1955 Ga L 1955 p 483 as amended particu
larly by an Act approved March 9 1956 Ga L 1956 p 590 is
hereby amended by adding at the end of section 20 thereof the words
Any other provision of law to the contrary notwithstanding the
Game and Fish Commission is hereby authorized and empowered to
purchase through the State Purchasing Department as other pur
chases are made passenger carrying vehicles and such purchases
shall not fall within the restrictions relating to the purchase use320
STATE GAME AND FISH COMMISSION
and furnishing of automobiles as provided in Code Chapter 4020
as amended
so that when so amended section 20 shall read as follows
Section 20 To facilitate the inspection and patrolling of the
wildlife resources of this State and to assist in better enforcement
of the laws rules and regulations relating to wildlife the Game and
Fish Commission is hereby authorized and empowered to purchase
through the State Purchasing Department as other purchases are
made aircraft and other necessary equipment to be used for such
patrolling and inspection
Any other provision of law to the contrary notwithstanding the
Game and Fish Commission is hereby authorized and empowered
to purchase through the State Purchasing Department as other
purchases are made passenger carrying vehicles and such pur
chases shall not fall within the restrictions relating to the purchase
use and furnishing of automobiles as provided in Code Chapter
4020 as amended
Section 2 All laws and parts of laws in conflict with this Act are
hereby repealed
Approved April 6 1961
The use of Jeeps as to whether or not they were acquired as passenger
carrying vehicles has been covered in Comments of previous audit reports
Prior to the passage and approval of the Legislative Act of April 6 1961
quoted in foregoing paragraphs the purchase of passengercarrying auto
mobiles from State funds was prohibited by State law with the exception of
one automobile for use of the Governor and motor vehicles for use of the
Department of Public Safety
GENERAL
Members of the State Game and Fish Commission on June 30 1962 were
J T Trapnell Box B Metter GeorgiaFirst District
Richard Tift Box 765 Albany GeorgiaSecond District
William E Smith Americus GeorgiaThird District
William Z Camp Newnan GeorgiaFourth District
Charles L Davidson Jr Lithonia GeorgiaFifth District
C Flannery Pope Dublin GeorgiaSixth District321
STATE GAME AND FISH COMMISSION
James B Langford Calhoun GeorgiaSeventh District
Harley Langdale Valdosta GeorgiaEighth District
John B Wikle Clarkesville GeorgiaNinth District
Leonard Bass Ford 2125 Gardner Augusta GeorgiaTenth District
Jimmy Williamson Darien GeorgiaCoastal District
The eleven members of the State Game and Fish Commission are bonded
for 100000 each as required by law Bond number FID 3136 written by
the General Insurance Company of America covers each member of the
Commission and replaces the individual bonds given by each member prior
to April 1 1962 Their Bond covers faithful performance of duties and ac
counting for all monies securities and other property
The Director of the State Game and Fish Commission Fulton Lovell is
bonded for 1000000 as required by law with the General Insurance Com
pany of America bond number 412669 dated February 11 1960 The con
dition of the obligation of their bond is as follows
Now therefore if the said Principal shall well truly and faithfully
execute and perform the duties of said office as required by laws now
in force and shall well truly and faithfully perform the duties of said
office according to any law that may be enacted subsequent to the
execution of this bond and shall faithfully and honestly account for
all moneys securities and other property that may come into the
possession custody or control of said Principal whether such funds
shall be the property of the State of Georgia or of any other person
firm or corporation then in such event this bond shall be void other
wise to remain in full force and effect And it is understood and agreed
by the said Principal and said surety that the provisions of Chapter
894 and Chapter 898 of the Code of the State of Georgia as they
now exist or as they may be amended are hereby made and are in
corporated herein as conditions of this bond to the same extent as
though specifically set forth herein
The following named employees are bonded with Surety bonds covering
the faithful performance of duties and the honest accounting for all moneys
securities and other property coming into the possession of the said employee
as principal
Mr David H Gould Bond number 412638 written by the General In
surance Company of America for 1000000
Miss Vennie M Jones Bond number 412635 written by the General In
surance Company of America for 1000000
322
STATE GAME AND FISH COMMISSION
Mr Robert W Busby Bond number 426814 written by the General In
surance Company of America for 1000000
Mr R S Lowell Bond number 426809 written by the General Insur
ance Company of America for 1000000
Emma Gertrude Greer is bonded for 100000 and is covered under Bond
number FID 3136 written by the General Insurance Company of America
covering the members of the State Game and Fish Commission
T L Sanders former chief of the License Division was bonded by Bond
number 412636 written by the General Insurance Company of America for
1000000
All other employees of the State Game and Fish Commission were placed
under Public Employees Blanket Bond written by the American Casualty
Company effective beginning May 13 1962 Bond number 437740 dated
May 16 1962 Coverage is under Insuring Agreement 4 Faithful Perform
ance Blanket Position Bond for 1000000 as follows
Faithful Performance Blanket Position Bond Coverage
4 Loss caused to the Insured through the failure of any of the Em
ployees acting alone or in collusion with others to perform faithfully
his duties or to account properly for all monies and property received
by virtue of his position or employment during the Bond Period the
amount of indemnity on each of such Employees being the amount
stated in the Table of Limits of Liability applicable to this Insuring
Agreement 4
This bond replaces like bond written by Hartford Accident and Indem
nity Company effective date May 13 1959 Bond No 3388532
Agents of the Game and Fish Commission selling hunting andor fishing
licenses are covered by Faithful Performance Schedule Bond written by the
Hartford Accident and Indemnity Company Bond Number N3532732 effec
tive date December 21 1961 expiration date December 21 1962 This
bond covers agents in various amounts as set out in the bond and replaces
Bond Number 3360279 written by the same company expiring December
1961
Salary of the Director of the Game and Fish Commission Fulton Lovell
is in accordance with Merit System classification under authority of Execu
tive Order on file in the office of the Merit System of Personnel Administra
tion Executive Order and ruling by the States Attorney General relative
thereto were quoted in Audit report for the fiscal year ended June 30 1959323
STATE GAME AND FISH COMMISSION
Legislative Act approved March 7 1960 repealed the Act authorizing
payment of subsistence allowances to wild life rangers and provided that
they be paid for actual expenses incurred by the rangers in the performance
of duties
For the past eight years in each years audit it has been necessary to
repeat the following paragraph because the Department has not yet re
ceived reimbursement
The salary overpayment in the amount of 52769 made to J C
Calhoun former Director of the Game and Fish Commission and
reported in audit for the year ended June 30 1951 has not been re
funded and at the time of the examination was in the hands of the
State Attorney General for collection
Hunting andor fishing licenses are sold by various agents in each of the
counties of the State with accounting control in the office of the State Game
and Fish Commission The Agents are allowed a commission of 25ji for each
license sold Bonded agents remit to the State Game and Fish Commission
after licenses are sold others remit for licenses at the time they receive them
and return any unsold licenses at the end of the season for a refund or ex
change for next seasons license
Improvement was noted in the keeping of agents accounts However
it is still difficult for the examiners from this office to check all licenses re
turned for credit by the bonded Agents as they are not filed in any kind of
order but placed in large cardboard boxes as they come in These returned
licenses are checked to the Agents account by an employee of the State
Game and Fish Commission as they come in to be sure that the account is
properly settled at the end of each license season Licenses returned for re
fund are properly filed with the voucher and checked by this Department
Test checks made on the bonded Agents accounts indicated that the credits
allowed for returned licenses were correct
From the number of returned licenses presented for examination it is
evident that the Agents are furnished too many licenses A check of the
previous years sale by the Agent should be made to determine how many
licenses to furnish him for the new season We believe a savings of printing
cost and postage could be made if this was done
All receipts disclosed by examination have been accounted for and ex
penditures for the period under review were within the limits of budget
approvals and supported by proper voucher
Appreciation is expressed to the officials and staff of the Commission for
the cooperation and assistance given the State Auditors office during this
examination and throughout the year325
GENERAL ASSEMBLYBHaHHflBiHmnH
326
GENERAL ASSEMBLY
RECEIPTS 1962 1961
INCOME FROM STATE REVENUE ALLOTMENTS
Appropriation124810000 139800000
Budget Balancing Adjustment 67500000 36000000
Transfers Other Spending Units 2 944 37
Total Income Receipts192015563 175800000
NONINCOME
Private Trust Funds 448180
CASH BALANCE JULY 1st
Budget Funds 44699733 27833181
Totals237163476 203633181
PAYMENTS
EXPENSE
Personal Services122317427 95130152
Travel 29315193 19154380
Supplies 5243234 6836283
Communication 4846876 3807542
Publications
Acts and Journals 11380921 11350635
Constitutional Amendments 7 69732
Other 9177640 10380519
Repairs 16531241 3383521
Rents 1191835 1033594
Insurance 7813
Equipment 6936584 3623284
Miscellaneous 3232824 2821921
Pensions Benefits 2532915 634072
Total Expense Payments212706690 158933448
NONCOST
Private Trust Funds 448180
CASH BALANCE JUNE 30th
Budget Funds 24008606 44699733
Totals237163476 203633181
The State Treasurer is disbursing agent for the General Assembly327
GENERAL ASSEMBLY OF GEORGIA
SUMMARY
FINANCIAL CONDITION
At the close of the fiscal year on June 30 1962 the accounts of the General
Assembly showed a balance of 9708703 in the State Treasury available to
pay outstanding obligations and for operations in the next fiscal year as
established by action of each respective body of the General Assembly
There was also an undrawn balance of 14299903 in State Treasury on
June 30 1962 of funds appropriated For exclusive use for repairs refurbish
ing painting and equipping committee rooms the Senate and House chambers
and offices attached thereto or otherwise required for the use of the Legis
lative Branch in the State Capitol Building
This 14299903 is carried as a reserve at the close of the fiscal year on
June 30 1962 in the accounts of the General Assembly and will be available
for the purpose for which appropriated in the next fiscal period
AVAILABLE INCOME AND OPERATING COSTS
State Appropriation to the General Assembly for operations in the year
ended June 30 1962 was 124800000 To meet expenditures approved on
budget 67500000 was transferred from the State Surplus Fund making
total allotment for the year 192300000
In addition to the 192300000 provided as the current years appropria
tion for operations 10000 was appropriated to the General Assembly for
building repairs and equipment as referred to in preceding paragraphs
making total allotment of State funds to the General Assembly in the fiscal
year 192310000
From the 192310000 received 294437 was transferred to the State
Personnel Board for State Employees Health Insurance Fund leaving net
income receipts of 192015563
The 192015563 net income together with the cash balance of 44699733
in the accounts of the General Assembly at the beginning of the fiscal year
made total funds available 236715296 in the period covered by the within
report
From the 236715296 available funds 212706690 was expended for
budget approved items of legislative expense and 24008606 remained on
hand June 30 1962 the end of the fiscal year
In the period covered by this report the General Assembly was in regular
session forty daysJanuary 8 1962 to February 16 1962and in extra
ordinary session twelve daysApril 16 1962 to April 27 1962328
GENERAL ASSEMBLY OF GEORGIA
COMPARISON OF OPERATING COSTS
Operating costs of the General Assembly for the past three years are
compared in the following statement
YEAR ENDED JUNE 30
1962
GENERAL ASSEMBLY
Personal Services and Travel 91463702
Supplies 4631779
Communications 27753 44
Printing Publications 20488306
Repairs 305936
Rents 11 567 85
Pensions Retirement Soc Sec 2233323
Insurance Bonding
Equipment 3712563
Miscellaneous
Dues
Council of State Governments 1400000
Atlantic States Marine Fisheries 3 40000
Subscriptions 2042
Moving Hauling Messenger Service 227726
Cleaning Services 927236
Editorial Services
Photos
1961
1960
80703502 642135 84
66 321 37 72764 94
36828 34 3145614
223 80504 94 419 60
8895 87 3906 60
1023994 10 53819
3698 32 1508 65
7813
3613679 8 505 87
14 000 00 1400000
1 40000
23354 2800
187734
1017318 879140
533 63
30250 2500
129664742 122015901 88948023
OFFICE OF LIEUTENANT GOVERNOR
Personal Services and Travel 6598949
Supplies 226410
Communications 1350827
Repairs 22088
Rents 30200
Equipment 29815
82 58289
OFFICE OF SPEAKER OF THE HOUSE
Personal Services and Travel 49165 80
Supplies 43217
Communications 407422
Repairs 47555
Rents 4850
Equipment 81818
Miscellaneous 110991
56124 33329
GENERAL ASSEMBLY OF GEORGIA
YEAR ENDED JUNE 30
1962 1961
LEGISLATIVE COUNSEL
Personal Services and Travel 5846349 6061267
Supplies 213919 183640
Communications 237229 105108
Printing Publications
Repairs 2493284
Rents 96
Pensions Retirement Soc Sec 299592 2 642 40
Equipment 380400 1134
Miscellaneous 224429 106366
7201918 9224639
ABANDONMENT AND ILLEGITIMACY
STUDY COMMITTEE
Personal Services and Travel 67320 47980
AD VALOREM TAX STUDY COMMITTEE
Personal Services and Travel 22400
AGRICULTURAL AND NATURAL
RESOURCES STUDY COMMITTEE
Personal Services and Travel 340240 1216927
AGRICULTURAL COMMITTEE 1
Personal Services and Travel 49
AGRICULTURE COMMITTEE TO
INSPECT STATE AGRICULTURE
MARKETS AND FACILITIES
Personal Services and Travel 169 68
AGRICULTURE COMMODITY ACT
STUDY COMMITTEE 1 H560
AGRICULTURE MARKETS
COMMITTEE
Personal Services and Travel
AGRICULTURAL MARKETING
EXPERIMENT STATIONS
Personal Services and Travel
1960
4307451
225 62
628 41
308400
212090
40009
4953353
1555659
40000
23000330
GENERAL ASSEMBLY OF GEORGIA
YEAR ENDED JUNE 30
1962 1961 1960
APPROPRIATIONS COMMITTEE
Personal Services 89370
APPROPRIATIONS STUDY COMMITTEE
Personal Services and Travel 69800
ARCHIVES BUILDING STUDY
COMMITTEE
Personal Services and TraveL 165000
ATLANTIC STATES MARINE
FISHERIES COMMITTEE
Personal Services and Travel 46864
AUDITING ENROLLING AND
ENGROSSING COMMITTEE
Personal Services and Travel 524000 340000 320000
BANKING LAWS STUDY COMMITTEE
Personal Services and Travel 449932
BLACK SHANK STUDY COMMITTEE
Personal Services and Travel 245060 208836
BUDGET STUDY COMMITTEE
Personal Services and Travel 458420 142944
BUDGETARY SYSTEM
STUDY COMMITTEE
Personal Services and Travel 25 385 60
Supplies 3200
2541760
COMMERCIAL CODE STUDY
COMMITTEE
Personal Services and Travel 89320
COMMITTEE TO INSPECT RURAL
ROADS
Personal Services and Travel 31200
COMMITTEE TO STUDY REMOVAL
OF BILLBOARDS FROM
FEDERAL HIGHWAYS
Personal Services and Travel 51440331
GENERAL ASSEMBLY OF GEORGIA
YEAR ENDED JUNE 30
1962 1961 1960
COMMITTEE ON OPERATIONS OF
THE GENERAL ASSEMBLY
Personal Services and Travel 71861
COMMITTEE TO STUDY MENTAL
HEALTH
Personal Services and Travel 1457314
COMMITTEE TO PURCHASE NEW
STATE SEAL
Personal Services and Travel 8840
COMMITTEE TO MAKE INQUIRY
INTO MAINTENANCE OF
HOSPITAL FACILITIES FOR
VETERANS
Personal Services and Travel 82762
COMMITTEE TO STUDY INSURANCE
CODE OF GEORGIA
Personal Services and Travel 436844
COMMERCE INTERIM COMMITTEE
Personal Services and Travel 55002
CONSERVATION COMMITTEE
Travel Expense 7000
CRIMINAL LAW STUDY COMMITTEE
Personal Services and Travel 1807907
Supplies 12800
Communications 46113
Equipment 2 22242
Miscellaneous 400
20 894 62
CRIMINAL LAW AND PROCEDURE
STUDY COMMITTEE
Personal Services and Travel 108240
DEFENSE AND VETERANS AFFAIRS
STUDY COMMITTEES
Personal Services and Travel 534252 681922 236838332
GENERAL ASSEMBLY OF GEORGIA
YEAR ENDED JUNE 30
1962 1961 1960
DELEGATE TO PRESIDENTS
COMMITTEE ON TRAFFIC SAFETY
Personal Services and Travel 26547
DISBARMENT OF ATTORNEYS
STUDY COMMITTEE
Personal Services and Travel 303676 19696
EACH MEMBER OF THE SENATE
APPOINTED AS A COMMITTEE
OF ONE TO STUDY REAPPOR
TIONMENT
Personal Services and Travel 980416
ECONOMIC DEVELOPMENT STUDY
COMMITTEE
Personal Services and Travel 32515
EDUCATION STUDY COMMITTEES
Personal Services and Travel 1970565 4202177 1229171
Supplies 10646 18340
Communications 12000 5936
Repairs 650
Equipment 8471
1970565 4233944 1253447
EDUCATIONAL RIGHTS STUDY
COMMITTEE
Personal Services and Travel 250160
EDUCATIONAL MATTERS STUDY
COMMITTEE
Personal Services and Travel 925942
ELECTION LAWS STUDY
COMMITTEE
Personal Services 323842 5800
Printing Publications 70255
394097 5800
ELEEMOSYNARY INSTITUTIONS
STUDY COMMITTEE
Travel 15700333
GENERAL ASSEMBLY OF GEORGIA
YEAR ENDED JUNE 30
FERTILIZER STUDY COMMITTEE
Personal Services and Travel
FINANCE COMMISSION
Personal Services and Travel
FINANCE COMMITTEE
Personal Services and Travel
FINANCING ADDITIONAL SERVICE
COMMITTEE
Personal Services and Travel
FIRE INSURANCE STUDY
COMMITTEE
Personal Services and Travel
FIRE INSURANCE PROCEDURE
STUDY COMMITTEE
Personal Services and Travel
FIREWORKS STUDY COMMITTEE
Personal Services and Travel
FLOOD CONTROL STUDY
COMMITTEE
Personal Services and Travel
FORESTRY AND SOIL CONSERVA
TION STUDY COMMITTEE
Personal Services and Travel
GAME AND FISH STUDY
COMMITTEE
Personal Services and Travel
GENERAL ASSEMBLY COMMITTEE
ON SCHOOLS
Personal Services and Travel
Supplies
Communications
Printing Publications
Rents
Equipment
Miscellaneous
1962
786 15
1 372 20
1 619 22
665 40
69718
345 60
1961
8 470 60
465 40
796 68
845 00
1960
1 405 00
6280
55 194 71
7750 4 050 35 6 201 25
987 50 987 50 245 00 19440
3536 162 94
1100 36 67 03615
MsBsBBiiii
334
GENERAL ASSEMBLY OF GEORGIA
YEAR ENDED JUNE 30
1962 1961 1960
GEORGIA COMMISSION ON
EDUCATION
Supplies 1086
Miscellaneous 17 80
2866
GEORGIA NUCLEAR ADVISORY
COMMISSION
Personal Services and Travel 83900 248382 499031
Supplies 2110 34769
Communications 2800 17330
Printing Publications 21632 283825
83900 274924 834955
GOVERNMENT OPERATIONS STUDY
COMMITTEE
Personal Services and Travel 771902 2289260 1006694
GOVERNORS COMMISSION ON
CONSTITUTIONAL GOVERNMENT
Personal Services and Travel 27500
Supplies 3500
Communications 65 32
37532
GOVERNORS COMMISSION ON
ECONOMY AND REORGANI
ZATION
Personal Services and Travel 66 34651
Supplies 307725
Communications 52615
Printing Publications 326930
Repairs 3258
Rents 1142 50
Pensions Retirement Soc Sec 16836
Equipment 141858
75 98123
GOVERNORS MANSION STUDY
COMMITTEE
Personal Services and Travel 1 313 66335
GENERAL ASSEMBLY OF GEORGIA
YEAR ENDED JUNE 30
1962 1961 1960
HEALTH AND WELFARE
COMMITTEE
Personal Services and Travel 103277 586570
HEALTH AND WELFARE STUDY
COMMITTEE
Personal Services and Travel 247068
HEALTH CODE REVISION STUDY
COMMITTEE
Personal Services and Travel 437756
HIGHWAY BILLBOARD STUDY
COMMITTEE
Personal Services and Travel 104080 76840
HIGHWAY STUDY COMMITTEE
Personal Services and Travel 170972
HOUSE APPROPRIATIONS
COMMITTEE
Personal Services and Travel 2807940
HOUSE AS A WHOLE TO INSPECT
MILLEDGEVILLE STATE
HOSPITAL
Personal Services and Travel 1365734
HOUSE EDUCATION STUDY
COMMITTEE
Personal Services and Travel 1222758
HOUSE INTERSTATE COOPERATION
COMMITTEE
Personal Services and Travel 3 37918
HOUSE TRAFFIC STUDY
COMMITTEE
Personal Services and Travel 22480
HORTICULTURAL AND VEGETABLE
CROP INVESTIGATING
COMMITTEE
Personal Services and Travel 33048
HUNTING AND FISHING LICENSES
STUDY COMMITTEE
Personal Services and Travel 31192336
GENERAL ASSEMBLY OF GEORGIA
YEAR ENDED JUNE 30
1962 1961 1960
HYGIENE AND SANITATION
STUDY COMMITTEE
Personal Services and Travel 568112
INDUSTRY AND LABOR STUDY
COMMITTEE
Personal Services and Travel 739782 261134
INDUSTRY COMMITTEE
Personal Services and Travel 77350
INDUSTRY AND RELATED
SUBJECTS STUDY COMMITTEE
Personal Services and Travel 505385
INLAND PORTS COMMITTEE
Personal Services and Travel 93200
INSURANCE LAWS REVISION
COMMITTEE
Personal Services and Travel 702271
Supplies 31907
Printing Publications 61949
7 96127
INTERSTATE COOPERATION
COMMITTEE
Personal Services and Travel 1099410 1623495
JOINT COMMITTEE ON OPER
ATIONS OF CENTRAL ASSEMBLY
Personal Services and Travel 51840 372314
JOINT INCOME TAX STUDY
COMMITTEE
Personal Services and Travel 14000
JOINT LEGISLATIVE COMMITTEE
ON PROPOSED INSURANCE
CODE
Supplies 45013
Communications 10600
Printing Publications 312910
3 685 23337
GENERAL ASSEMBLY OF GEORGIA
YEAR ENDED JUNE 30
1962
JUDICIAL STUDY COMMITTEE
Personal Services and Travel
JUVENILE DETENTION HOME
STUDY COMMITTEE
Personal Services and Travel
LABOR AND INDUSTRY STUDY
COMMITTEE
Personal Services and Travel 761911
Communications
7 61911
LEGISLATIVE JUNKET TO COAST
Travel
LEGISLATIVE SERVICES
COMMITTEE
Personal Services and Travel 11200
LEGISLATIVE SERVICES STUDY
COMMITTEE
Personal Services and Travel 3990 33
Supplies 950
399983
LIQUOR CODE STUDY COMMITTEE
Personal Services and Travel 40920
LUMBER AND FOREST PRODUCTS
STUDY COMMITTEE
Personal Services and Travel 717 52
MEMBERSHIP TENURE STUDY
COMMITTEE
Personal Services and Travel
MENTAL HEALTH COMMITTEE TO
INSPECT MILLEDGEVILLE
STATE HOSPITAL
Personal Services and Travel
MENTAL HEALTH COMMITMENT
LAW COMMITTEE
Personal Services and Travel
1961
1960
172 00
54790
S 820 33
4800
833
14000
489 52
281 00
881 00
83200338
GENERAL ASSEMBLY OF GEORGIA
YEAR ENDED JUNE 30
MENTAL HEALTH STUDY
COMMITTEES
Personal Services and Travel
MILK AND MILK PRODUCTS
STUDY COMMITTEE
Personal Services and Travel
MILK PRODUCTION STUDY
COMMITTEE
Personal Services and Travel
MOTOR VEHICLE STUDY
COMMITTEES
Personal Services and Travel
MOTOR VEHICLE TAX STUDY
COMMITTEE
Personal Services and Travel
MOTOR VEHICLE TITLE ACT
STUDY COMMITTEE
Personal Services and Travel
MOTOR VEHICLE TITLE REGIS
TRATION ACT STUDY
COMMITTEE
Personal Services and Travel
MISDEMEANOR PRISONER STUDY
COMMITTEE
Personal Services and Travel
NATURAL RESOURCES COMMITTEE
1968
Personal Services and Travel
NATURAL RESOURCES COMMITTEE
Personal Services and Travel
NATURAL RESOURCES COASTAL
INSPECTION
Travel
NATURAL RESOURCES STUDY
COMMITTEE
Personal Services and Travel
1962
1961
I960
223064 950390
6 284 04
282 60
1239780 132940
728 96
5 912 38 2 046 32
6 191 69
5 691 37
8960
17145
8 787 99
12064
7000339
GENERAL ASSEMBLY OF GEORGIA
YEAR ENDED JUNE 30
1962
NORTH GEORGIA MARKETING AND
EXPERIMENT STATION
COMMITTEE
Personal Services and Travel
OPERATIONS OF THE GENERAL
ASSEMBLY
Personal Services and Travel
21280
OSTEOPATHIC PROFESSION STUDY
COMMITTEE
Personal Services and Travel
OSTEOPATHIC STUDY COMMITTEE
Personal Services and Travel
PEACE OFFICERS ANNUITY
STUDY COMMITTEE
Personal Services and Travel 202708
PEACH INDUSTRY STUDY
COMMITTEE
Personal Services and Travel
PEACE OFFICERS ANNUITY AND
BENEFIT FUND STUDY
COMMITTEE
Personal Services and Travel
214538
PENAL AND CORRECTIONAL
AFFAIRS STUDY COMMITTEES
Personal Services and Travel 994386
PORTS COMMITTEE
Personal Services and TraveL
PORT FACILITIES STUDY
COMMITTEE
Personal Services and TraveL
79528
PRESERVING PROPERTY STUDY
COMMITTEE
Personal Services and Travel
44616
PRISON AND CORRECTION
COMMITTEE
Personal Services and TraveL
1961
1960
121720
8600
685 91
63180
104532 250780
132120
110190
336341960
343 30
45000
340
GENERAL ASSEMBLY OF GEORGIA
YEAR ENDED JUNE 30
1962 1961
PROPERTY CONDEMNATION STUDY
COMMITTEE
Personal Services and Travel
PUBLIC UTILITIES AND TRANS
PORTATION COMMITTEE
Personal Services and Travel 30000
REAPPORTIONMENT STUDY
COMMITTEES
Personal Services and Travel 757360 302197
REGIONAL FOREST FIRE PRO
TECTION COMPACT STUDY
COMMITTEE
Personal Services and Travel no 12
RURAL ROADS INSPECTION
COMMITTEE
Personal Services and Travel 98744
RURAL ROADS STUDY COMMITTEE
Personal Services and Travel 190 64
SENATE ADMINISTRATION
AFFAIRS COMMITTEE
Personal Services and Travel 200000 150000
SENATE APPROPRIATIONS
COMMITTEE
Personal Services and Travel 986584
SENATE AS A WHOLE TO INSPECT
MILLEDGEVILLE STATE
HOSPITAL
Personal Services and Travel 3 407 52
SENATE EDUCATIONAL MATTERS
STUDY COMMITTEE
Personal Services and Travel l 854 64
SENATE GOVERNMENT OPER
ATIONS STUDY COMMITTEE
Personal Services and Travel 20 87442
Communications 29941
21173 83
1 500 00341
GENERAL ASSEMBLY OF GEORGIA
YEAR ENDED JUNE 30
1962 1961
SENATE GOVERNMENT STUDY
COMMITTEE
Personal Services and Travel 1 80328
SENATE INTERSTATE
COOPERATIVE COMMITTEE
Personal Services and Travel 2575697
SPECIAL AGRICULTURE
COMMITTEE
Personal Services and Travel 17063
SPECIAL AGRICULTURE STUDY
COMMITTEE
Personal Services and Travel 58570 69066
SPECIAL BUDGET STUDY
COMMITTEE
Personal Services and Travel 229556
SPECIAL COMMITTEE ON NATURAL
RESOURCES
Personal Services and Travel 536182
SPECIAL COORDINATION
COMMITTEE
Personal Services and Travel 65280
SPECIAL CRIMINAL LAW STUDY
COMMITTEE
Personal Services and Travel 761 74
SPECIAL ELECTIONS MATTERS
STUDY COMMITTEE
Personal Services and Travel 63200
SPECIAL FEDERAL AND STATE
GOVERNMENT RELATIONS
STUDY COMMITTEE
Personal Services and Travel 476 78
SPECIAL FINANCE STUDY
COMMITTEE
Personal Services and Travel 144856
1960mmmm
342
GENERAL ASSEMBLY OF GEORGIA
YEAR ENDED JUNE 30
1962 1961
SPECIAL FLOOD CONTROL STUDY
COMMITTEES
Personal Services and Travel 308059
SPECIAL HEALTH AND WELFARE
STUDY COMMITTEE
Personal Services and Travel 122462
SPECIAL HIGHWAYS STUDY
COMMITTEE
Personal Services and Travel 259 40
SPECIAL HUNTING AND FISHING
LICENSE STUDY COMMITTEE
Personal Services and Travel 2108 40
SPECIAL HYGIENE AND SANITA
TION STUDY COMMITTEE
Personal Services and TraveL 3 443 72
SPECIAL INDUSTRIAL DEVELOP
MENT STUDY COMMITTEE
Personal Services and Travel 120444
SPECIAL INDUSTRY COMMITTEE
Personal Services and Travel 25152
SPECIAL INDUSTRY STUDY
COMMITTEE
Personal Services and Travel 246744 283986
SPECIAL INVESTIGATING
COMMITTEE
Personal Services and Travel
SPECIAL JUDICIARY COMMITTEE
Personal Services and Travel
SPECIAL LABOR AND INDUSTRY
STUDY COMMITTEE
Personal Services and Travel 22612
SPECIAL LUMBER AND FORESTRY
PRODUCTS STUDY COMMITTEE
Personal Services and Travel 26400
1960
358 00
2 137 84343
GENERAL ASSEMBLY OF GEORGIA
YEAR ENDED JUNE 30
1962 1961 I960
SPECIAL MENTAL HEALTH STUDY
COMMITTEES
Personal Services and Travel 382513 79441
SPECIAL MOTOR VEHICLE STUDY
COMMITTEE
Personal Services and Travel 40260
SPECIAL NATURAL RESOURCES
STUDY COMMITTEE
Personal Services and Travel 22 74538
SPECIAL POULTRY MATTERS
STUDY COMMITTEE
Personal Services and Travel 3901 80
SPECIAL PRIMARY AND URBAN
ROADS STUDY COMMITTEE
Personal Services and Travel 270890
SPECIAL RULES COMMITTEE
Personal Services and Travel 37640
SPECIAL RULES STUDY
COMMITTEE
Personal Services and Travel 37562 480874
SPECIAL UNIVERSITY SYSTEM
STUDY COMMITTEE
Personal Services and Travel 40530 57307
STATE INSTITUTIONS AND
PROPERTY COMMITTEE
Personal Services and Travel 1345310 943212 2070130
STATE INSTITUTIONS AND
PROPERTY STUDY COMMITTEE
Personal Services and Travel 149034
STATE OF REPUBLIC SUB
COMMITTEE
Personal Services and Travel 35190
STREAM POLLUTION COMMITTEE
Personal Services and Travel 542579HHRBIiSflH
344
GENERAL ASSEMBLY OF GEORGIA
YEAR ENDED JUNE 30
1962 1961 I960
TAX EQUALIZATION STUDY
COMMITTEE
Personal Services and Travel 281736
TAX SETTLEMENT AND
COMPROMISE BOARD
Personal Services and Travel 20044
TAX STUDY ON METHODS OF
FINANCE AND ADDITIONAL
SERVICE COMMITTEE
Personal Services and Travel 1956 00
TELEVISION EDUCATION STUDY
COMMITTEE
Personal Services and Travel 895 00
TENURE STUDY COMMITTEE
Personal Services and Travel 141600
TOBACCO ADVISORY BOARD
COMMITTEE
Personal Services and Travel 164658 164008
TOBACCO ADVISORY STUDY
COMMITTEE
Personal Services and Travel 167938
TRAFFIC SAFETY STUDY
COMMITTEE
Personal Services and Travel 492080
TRAFFIC STUDY COMMITTEE
Personal Services and Travel 414447 172 80
UNIFORM COMMERCIAL CODE
STUDY COMMITTEE
Personal Services and Travel 1639002 32760345
GENERAL ASSEMBLY OF GEORGIA
YEAR ENDED JUNE 30
1962 1961
UNIFORM STATE LAWS STUDY
COMMITTEE
Personal Services and Travel 2 90606
UNIFORM TRAFFIC CODE STUDY
COMMITTEE
Personal Services and Travel 1364992 41456
UNINSURED MOTORISTS STUDY
COMMITTEE
Personal Services and Travel 3 71940
UNIVERSITY OF GEORGIA
COMMITTEE
Personal Services and Travel
UNIVERSITY SYSTEM OF GEORGIA
STUDY COMMITTEE
Personal Services and Travel 2412513 253817
UNIVERSITY SYSTEM STUDY
COMMITTEES
Personal Services and Travel 259968 735106
VETERANS AFFAIRS AND CIVIL
DEFENSE
Personal Services and Travel 36200
VETERANS HOME COMMISSION
Personal Services and Travel
VOCATIONAL EDUCATION STUDY
COMMITTEE
Personal Services and Travel 237530
WATER POLLUTION STUDY
COMMITTEE
Personal Services and Travel 201680
YOUTH STUDY COMMITTEE
Personal Services and Travel 99680
1960
13 956 20
435 60nBMHHHSHRBHM
346
GENERAL ASSEMBLY OF GEORGIA
YEAR ENDED JUNE 30
1962 1961 1960
BUILDING AND EQUIPMENT
REPAIRS ACCOUNT
Supplies 110959
Repairs 16155662
Equipment 2509746
18776367
Totals212706690 158933448 129295179
Number of Days in Session
Regular Session 40 40 40
Extraordinary Session 12
52 40 40
Number of Payroll June 30 23 31 is
Note Operating costs of the offices of the Lieutenant Governor and the Speak
er of the House prior to the year ended June 30 1962 are included in the
expenses of their respective branches of the General Assembly and are
included as a part of the cost of the General Assembly as a whole
GENERAL
Additional compensation of members of the 1962 General Assembly was
paid under authority of the following resolutions
SR 69
A RESOLUTION
Relative to compensation of members of the Senate and for other
purposes
BE IT RESOLVED BY THE SENATE that the total compensation
for members of the Senate shall be the same compensation per diem
expenses and allowances authorized for such members for the 1960
session plus an additional amount of ten 1000 dollars per day for
extra expense allowance347
GENERAL ASSEMBLY OF GEORGIA
HOUSE RESOLUTION 269
Relative to compensation of members of the House of Representatives
and for other purposes
BE IT RESOLVED BY THE HOUSE OF REPRESENTATIVES
OF GEORGIA that the total compensation for members of the house
shall be the same compensation per diem expenses and allowances
authorized for such members for the 1960 session plus an additional
amount of ten 1000 dollars per day for extra expense allowance
IN HOUSE
Read and Adopted
March 3 1961
Senate Resolution 76 adopted March 4 1961 provides that the Lieu
tenant Governor andor President of the Senate and the Secretary of the
Senate shall be paid an allowance for incidental expenses as follows
A RESOLUTION
To provide for reimbursement to the Lieutenant Governor andor
President of the Senate and Secretary of the Senate for certain expenses
and for other purposes
WHEREAS no provision has been made for payment of incidental
expenses of the Lieutenant Governor andor President of the Senate and
Secretary of the Senate incurred in connection with the proper per
formance of their duties
THEREFORE BE IT RESOLVED BY THE SENATE that the
Lieutenant Governor andor President of the Senate and the Secretary
of the Senate shall be paid as an allowance for incidental expenses the
per diem allowance authorized for the members of the Senate for main
tenance and incidental expenses and same shall be paid to the Lieutenant
Governor andor President of the Senate and the Secretary of the
Senate for each day of service to the State in any capacity that they are
paid a salary or per diem as their compensation The aforementioned
officers shall also be paid their actual travel expenses within the limits
of the law348
GENERAL ASSEMBLY OF GEORGIA
The State fiscal officers are hereby authorized and directed to pay the
allowance provided herein from the funds appropriated for the mainte
nance and operation of the General Assembly and the State Treasurer of
Georgia shall pay the allowances in the same manner as other payments
are made to the members of the General Assembly
The 1962 Session of the General Assembly adopted Senate Resolution
173 carrying forward provisions of the Resolution 76 adopted by the 1961
Session as follows
To Adopt the provisions of S R 76 of the 1961 Session and for other
purposes
BE IT RESOLVED BY THE SENATE that the provisions of S R 76
of the 1961 session are hereby adopted and shall remain in effect for the
remainder of the term of the 196162 Senate
The constitutional provision for salary of the Lieutenant Governor is
200000 per annum Additional compensation andor expenses are authorized
by action of the Senate by passage of Senate Resolution 77 adopted March
4 1961 and quoted as follows
A RESOLUTION
BE IT RESOLVED BY THE SENATE that the Senate Adminis
trative Affairs Committee is authorized to remain at the Capitol fifteen
15 days after adjournment at the prescribed per diem for the purpose
of finishing the business of said Committee and auditing the expenses
and to do whatever is necessary by said Committee and the members
herein authorized to remain
BE IT FURTHER RESOLVED that the Lieutenant Governor
President of the Senate and President ProTern of the Senate shall
receive reimbursement for additional expenses of subsistence and
mileage and shall also be paid for the use of a personal car at the rate
authorized for officials of the State while in performance of official duties
subsistence and expense to be paid during any period of the year when on
official business
BE IT FURTHER RESOLVED that the Secretary of the Senate is
authorized to remain at the Capitol twenty 20 days after adjournment
of the General Assembly at his prescribed per diem for the purpose of
completing records and necessary work in his office The Secretary is
authorized to retain and employ the help designated by Senate Res
olution No 6 adopted by the Senate on January 9 1961
BE IT FURTHER RESOLVED that the messenger of the Senate is
authorized to remain at the Capitol twenty 20 days after adjourn
ment of the General Assembly at his present per diem349
GENERAL ASSEMBLY OF GEORGIA
WHEREAS it is deemed necessary that the Secretary of the Senate
assist the members of the General Assembly including furnishing in
formation pertaining to pending legislation furnishing copies of same to
each Senator and keeping and preserving the pending legislation at its
present status during the adjournment period
THEREFORE BE IT RESOLVED BY THE SENATE that the
office of the Secretary of the Senate be open and maintained after the
period of adjournment beginning immediately after the 20 day period
following adjournment and for said services the Secretary of the Senate
shall receive onefourth Q of his per diem regularly paid him during
the sessions and that said Secretary shall be authorized to employ two
secretaries at 1000 per diem and 500 for expenses and the expenses
shall be paid in the manner as other Legislative expenses
BE IT FURTHER RESOLVED by the Senate that the State
Treasurer is authorized to pay the per diem and expenses of any other
committee of the Senate visiting various State Institutions and State
Properties or attending to any other official business authorized by
resolution or rules of the Senate when said per diem and expenses are
authorized and approved by the Chairman of said Committee
BE IT FURTHER RESOLVED that the President of the Senate be
authorized to appoint aides to assist the President and Committees of
the Senate in the dispatch of the Senates business during the session
or during the interim at the discretion of the President to be paid not
exceeding 1000 per day and 2000 a day for allowances plus actual
expenses also to appoint two secretaries to assist the President in his
official capacity as President of the Senate the President Pro Tern of
the Senate is authorized to appoint a Secretary to assist him during the
Session or during the interim at his discretion said secretaries shall be
paid a sum not to exceed 1500 per day and 500 per day expenses
The President is further authorized when he deems it necessary to
employ any additional secretarial help when the Senate is not in session
said employee or employees to be paid not more than 1500 per day
each and 500 per day of expenses The President shall certify by ap
propriate voucher the days which said Secretary and aide were employed
BE IT FURTHER RESOLVED that the President of the Senate is
authorized to appoint Committees from the members of the Senate to
serve as a legislative investigating committee or for other necessary
business for the State during the time that the legislature is not in
session After appointment said committees shall be authorized to
convene at any time for the purpose of making investigations or in
spection of any Department or to perform such duties as may be required
by any business of the State350
GENERAL ASSEMBLY OF GEORGIA
BE IT FURTHER RESOLVED that the President of the Senate
may within his discretion extend the time allowed any committee
BE IT FURTHER RESOLVED that the State Treasurer is au
thorized to pay the per diem and other expenses as set out above in this
resolution
BE IT FURTHER RESOLVED that the President of the Senate is
authorized to extend the time of any Committee whether the said
Committee is authorized by resolution of the Senate or authorized by
appointment of the President
The 1962 Session of the General Assembly adopted Senate Resolution
174 carrying forward the provisions of the resolution quoted in preceding
paragraphs as follows
To adopt the provisions of S R 77 of the 1961 Session and for other
purposes
BE IT RESOLVED BY THE SENATE that the provisions of S R 77 of
the 1961 Session are hereby adopted and shall remain in effect for the re
mainder of the term of the 196162 Senate
The State Treasurer acts as disbursing officer for the General Assembly
and his books and records were found in good condition
George D Stewart is bonded as Secretary of the Senate in the amount
of 500000 effective to January 14 1963 Bond is written by the National
Surety Corporation Bond No 4048995 dated January 2 1959 and covers
faithful performance of duties and accounting for all funds coming into his
possession by virtue of his office
Glen W Ellard is bonded for 500000 as Clerk of the House of Repre
sentatives effective to January 14 1963 Bond is with the Fidelity and
Casualty Company of New York bond F95351 dated January 14 1959
and covers faithful performance of duties and accounting for all money
coming into his hands in his official capacity
All receipts disclosed by examination have been accounted for and ex
penditures for the period under review were within the limits of provisions of
State law and resolutions of the General Assembly which were enacted in
conformity therewith
The State Treasurer acts as disbursing officer for the General Assembly
and appreciation is expressed to the Treasurer and the staff of his office for
the cooperation and assistance given the State Auditors office during this
examination and throughout the year
351
DEPARTMENT OF GEOLOGY MINES AND MINING352
DEPARTMENT OF GEOLOGY MINES AND MINING
RECEIPTS 1962 1961
INCOME FROM STATE REVENUE ALLOTMENTS
Appropriation 25600000 25600000
Budget Balancing Adjustment 162341 600000
Revenues Retained
Earnings Development Services 4596003 3707161
Transfers Other Spending Units 3 445 65 3 720 62
Total Income Receipts 30378227 29079223
NONINCOME
Private Trust Funds 2760
CASH BALANCE JULY 1st
Budget Funds 6947270 6872345
373 282 57
359 515 68
PAYMENTS
EXPENSE
Personal Services 23883811
Travel 318519
Supplies Materials 4 68218
Communication 2 878 87
Heat Light Power Water 1200
Publications Printing 2173310
Repairs 581 68
Rents 445900
Insurance 13552
Pensions Benefits 380136
Equipment 3 414 71
Miscellaneous 333 30
Total Expense Payments 284 055 02
NONCOST
Private Trust Funds 2760
CASH BALANCE JUNE 30th
Budget Funds 8919995
237 982 25
4 599 80
5 703 58
3 398 37
1191
16 131 84
2 360 47
4 476 50
114 81
4 074 00
10 794 69
394 76
290 042 98
69 472 70
37328257 35951568353
DEPARTMENT OF GEOLOGY MINES AND MINING
CURRENT BALANCE SHEET
JUNE 30 1962
ASSETS
CASH ASSETS
CashinBank 4548821
Unauthorized Checks Issued Authorized
Signature of Department Director forged and
funds embezzled andor fraudulently taken by
GradyC Archer 5020000
Less Part restitution by Grady C Archer
August 4 1959 648826 4371174
89 199 95
LIABILITIES AND SURPLUS
LIABILITIES
Accounts Payable
SURPLUS
For Operations
Subject to Budget Approvals
14 851 83
74 348 12
89 199 95354
DEPARTMENT OF GEOLOGY MINES AND MINING
SUMMARY
INTRODUCTION
The within report covers an examination of the accounts of the Depart
ment of Geology Mines and Mining for the fiscal year ended June 30 1962
Act of the General Assembly approved February 18 1959 transferred all
equipment supplies files records books and funds of the Oil and Gas Com
mission to the Department of Geology Mines and Mining
FINANCIAL CONDITION
The Department of Geology Mines and Mining ended the fiscal year on
June 30 1962 with a surplus of 7434812 available for operations subject to
budget approvals after providing the necessary reserve of 1485183 to cover
outstanding accounts payable
REVENUE COLLECTIONS
In the fiscal year ended June 30 1962 the Department of Geology Mines
and Mining collected 5000 from permits to drill test oil wells These funds
had been transferred to the State Treasury on June 30 1962
AVAILABLE INCOME AND OPERATING COSTS
State Appropriation for the operation of the Department of Geology
Mines and Mining in the fiscal year ended June 30 1962 was 256OOOOo
162341 in the Treasury for the Oil and Gas Commission was lapsed by a
budget balancing adjustment thereby making net appropriation for the
year 25437659
In addition to the 25437659 provided as the current years appropri
ation 4350000 was received from ground water investigations 238463
from map sales 390000 transfer from the Capitol Square Improvement
Committee and 7540 from an old check cancelled making total income
for the year 30423662
From the 30423662 received 19303 was transferred to the State
Personnel Board for the pro rata expense of Merit System Administration
and 26132 to the State Employees Insurance Fund leaving net income of
30378227
The net income of 30378227 and the 6947270 cash balance at the
beginning of the fiscal period made a total of 37325497 available to cover
expense of operating the Department of Geology Mines and Mining for the
year355
DEPARTMENT OF GEOLOGY MINES AND MINING
284 05502 of the available funds was expended in the year for budget
approved items of expense and 8919995 remained on hand June 30 1962
the end of the fiscal year
COMPARISON OF OPERATING COSTS
Expenditures for the past three years are compared in the following
statement
YEAR ENDED JUNE 30
BY OBJECT
Personal Services
Travel Expense
Supplies Materials
Communication
Heat Light Power Water
Printing Publicity 217331C
Repairs
Rents
Insurance Bonding
Pensions Ret Systems
Equipment
Miscellaneous
1962 1961 1960

238 838 11 237 982 25 224 223 20
3185 19 4 599 80 2 75218
4 68218 5 703 58 4 099 38
2 878 87 3 398 37 2 622 00
1200 1191
21 73310 16131 84 14 328 50
581 68 2 360 47 24612
4 45900 4 476 50 4 451 00
135 52 114 81 539 47
3 801 36 4 074 00 4 020 52
3 414 71 10 794 69 6 507 85
333 30 394 76 722 83
Total Expense Payments1 28405502 29004298 26451305
Number of Employees on Payroll
June 30
11
12
12
GENERAL
Code Section 401805 provides that the State Auditor shall audit all
accounts and make reports thereon and in which report the State Auditor
shall call special attention to any illegal improper or unnecessary expendi
ture or failures to keep records and vouchers required by law and all in
accuracies irregularities and shortages and shall file same for the use of
the Press of the State
In compliance with the provisions of the Code Section quoted forgeries
by Grady C Archer and the embezzlement andor fraudulent diversion of
State funds for his personal use in the period ended October 15 1958 were
cited in audit report dated December 1 1958
The examination for the period ended October 15 1958 revealed that
Grady C Archer did by issuing unauthorized checks by forging the signature
of the Director of the Department to said checks by withholding the issuance356
DEPARTMENT OF GEOLOGY MINES AND MINING
of the checks and the withholding of certain deposits from record and by
concealing original bank statements and substituting false statements in
the Departments records embezzle andor fraudulently take for his personal
use State funds m the amount of 5020000 as set out in the report referred
to in the preceding paragraph
At the close of the fiscal year on June 30 1962 648826 had been re
covered from Grady C Archer leaving 4371174 still to be recovered
Claims and suits for recovery of the misappropriated funds are in the hands
of the Attorney General of the State of Georgia
Director Garland Peyton of the Department of Geology Mines and
Mining is bonded in the amount of 1000000 with the Hartford Accident
and Indemnity Company their bond R2104277E effective for the period
ending January 1 1963 The condition of this bond is as follows
Now if the said Garland Peyton shall faithfully and impartially dis
charge all the duties of said office of Director Department of Mines
Mining and Geology Georgia Division of Conservation during the
time he continues therein and if said officer shall faithfully account for
all monies coming into his hands by virtue of said office then the above
obligation to be void else to be of full force and virtue
Grady C Archer who was employed on a parttime basis as Bookkeeper
tor the Department of Geology Mines and Mining was not bonded
Schedule Bond covering employees of the Department of Geology Mines
and Mining effective beginning September 1 1959 with premium paid for a
3 year period is with the Hartford Accident and Indemnity Company their
Snnfnn4408 4 1959 Liabilit on each e is
00000 under Insuring Agreement No 4 as follows
Faithful Performance Blanket Position Bond Coverage
4 Loss caused to the Insured through the failure of any of the Em
ployees acting alone or in collusion with others to perform faith
fully his duties or to account properly for all monies and property
received by virtue of his position or employment during the Bond
Period the amount of indemnity on each of such Employees being
the amount stated in the Table of Limits of Liability applicable to
this Insuring Agreement 4357
DEPARTMENT OF GEOLOGY MINES AND MINING
All receipts disclosed by examination for the fiscal year ended June 30
1962 have been accounted for and expenditures for the period under review
were within the limits of budget approvals and supported by proper voucher
Appreciation is expressed to the Director and the staff of the Department
of Geology Mines and Mining for the cooperation and assistance given the
State Auditors office during this examination and throughout the year359
GOVERNORS OFFICE360
GOVERNORS OFFICE
RECEIPTS 1962 i96l
INCOME FROM STATE REVENUE ALLOTMENTS
Appropriation 255 000 00 182 000 00
Budget Balancing Adjustment 5275289 25 000 00
Transfers Other Spending Units 47240 15 86
Total Income Receipts 30728049 20698414
NONINCOME
Private Trust Funds 12209555 11957577
CASH BALANCES JULY 1st
Budget runds 802422 840668
Private Trust Funds 156330 1 703 99
Total 41978852 333i26260
PAYMENTS
EXPENSE
Personal Services 156 693 63 145j 512 8Q
Travel 1089931 6212 87
Supplies Materials 1031110 7 37104
Communication 2644478 2246579
Publications Prmting 2422247 2 286 68
Repairs ZZT
Bents JJS mi3
225636 16240
Insurance
7 47583 48084
SSSTea M89 265191
Pensions f
Indemnities H9177 1086669
34120
Total Expense Payments 27928366 22341504
NONCOST
Private Trust Funds 18188871 11943508
CASH BALANCES JUNE 30th
Budget Funds no
Private Trust Fnnrtc 972 61 8 24 22
Private Trust Funds 701 46 lm330
Total 41978852 33326260361
GOVERNORS OFFICE
CURRENT BALANCE SHEET
JUNE 30 1962
ASSETS
CASH ASSETS
Cash in Bank and State Treasury
Budget Funds 1997261
Private Trust and Agency Funds
Insurance Fund 70146
19 27115
ACCOUNTS RECEIVABLE
Private Trust and Agency Funds
Insurance Fund
State Highway Dept
Capitol Square Improvement Comm
Jekyll Island Authority
53770
23728
406 58
1181 56
20 452 71
LIABILITIES RESERVES St JRPLUS 44140 3870 1 610 22 504 25 728 69 10615 48010
LIABILITIES Accounts Payable

Private Trust and Agency Funds
Board of Regents 3 429 41

SURPLUS For General Operations 17023 30
20 452 71
Note There is also a contingent liability of 1157261 due former Governor
Herman E Talmadge under provisions of the Act of the General Assembly
approved March 12 1953362
GOVERNORS OFFICE
SUMMARY
FINANCIAL CONDITION
The office of the Governor of the State of Georgia which has under its
control numerous activities ended the fiscal year on June 30 1962 with a
surplus of 1702330 after providing reserves of 342941 for liquidation of
accounts payable
Assets on June 30 1962 consisted of 1927115 cash in bank and in State
Treasury and 118156 due from various State Departments for insurance
premiums
In addition to liabilities referred to in first paragraph of this Summary
there is shown as a contingent liability 1157261 due former Governor
Herman E Talmadge which has been carried on the Balance Sheet for
several years and commented on in previous audit reports
REVENUE COLLECTIONS
In the year ended June 30 1962 the Governors Office collected 3550 in
extradition and other fees which was transferred to the State Treasury in
the period under review
AVAILABLE INCOME AND OPERATING COSTS
State Appropriations and Allotments for the operation of the Executive
Department for the fiscal year ended June 30 1962 totaled 30775289 and
the several appropriations are detailed in the unit report
The current years appropriation of 30775289 less 47240 transferred
to the State Personnel Board left net income in the amount of 30728049
The 30728049 net income less the overdraft of 802422 at July 1 1961
left 29925627 to be accounted for
In the year ended June 30 1962 27928366 was expended for expense of
operating the Office of the Governor of the State of Georgia leaving a balance
of 1997261 in Budget Funds at June 30 1962 the end of the fiscal year363
GOVERNORS OFFICE
COMPARISON OF OPERATING COSTS
Expenditures for the operating costs of the Governors Office for the past
three years are compared in the following statement
YEAR ENDED JUNE 30
BY ACTIVITY 1962 1961 I960
rumors Office 19234466 16539769 15181317
Governors ZZ 3 62029 73079 450930
SoTS 00000 i2ooooo
Civil War Centennial 2659537
Literature Commission 1500278
Commission on Aging 5 B RB vs to 45
Committees and Other Expense 1843644 4888656 35 538 45
Totals 27928366 22341504 20386092
BY OBJECT
lsfi 693 63 14551280 13354433
Personal Series 19363 q
Travel Expense JO 899
Supplies 25 444 78 2246579 1553439
Commutation 447
Printing Publicity 242247
Repays Q U757
Rents Q g4 28558
Insurance Bonding woaa
Pensions Retirement System and m g6
Social Security W J 587164
Equipment m00 250 00
Rewards 341 2Q
SSKSssssss 2Sj2
Miscellaneous uax J
Totals 27928366 22341504 20386092
Number of Employees on Payrolls of
all Divisions of Executive Dept on
June 30
22
22
22
Appropriation Act provides annual allowance of 17500 00 paya ontUy
for cost of operating the Mansion including servants hire food other
supplies and laundry364
GOVERNORS OFFICE
GENERAL
Mr Peter Zack Geer served as Executive Secretary to December 15 1961
and was bonded for 1000000 by the Employers Liability Assurance Cor
poration Ltd under bond dated January 13 1959 The condition of the
obligation of this bond is as follows
Whereas the above named Principal was duly appointed on January
13 1959 to the office of Executive Secretary for the term of Four Years
from January 13 1959 and until his successor has been duly appointed
and qualified
Now therefore the condition of the foregoing obligation is such that
if the Principal shall faithfully perform such duties as may be imposed
on him by law and shall honestly account for all money that may come
into his hands in his official capacity during the said term and during
the time he continues therein or discharges any of the duties thereof
then this obligation shall be void otherwise it shall remain in force
Mr Wallace Lawson Jernigan succeeded Mr Geer as Executive Secretary
7 ZVniZnAPf 3 m2 WhCn he re8igned Mr Jemi s bonded
tor 1000000 bond written by the Employers Liability Assurance Cor
poration Ltd dated December 18 1961 and the condition of the obligation
ol the bond is as follows
Now therefore the condition of the foregoing obligation is such that
if the Principal shall faithfully perform such duties as may be imposed
on him by law and shall honestly account for all money that may come
into his hands m his official capacity during the said term and during
the time he continues therein or discharges any of the duties thereof
then this obligation shall be void otherwise it shall remain in force
1nMlCharleS Thomas White was appointed Executive Secretary May 1
1962 Mr White is bonded for 1000000 bond written by the Employers5
Liability Assurance Corporation Ltd dated April 241962 and the condition
of the obligation of the bond is as follows
Now therefore the condition of the foregoing obligation is such that
if the Principal shall faithfully perform such duties as may be imposed
on him by law and shall honestly account for all money that may come
into his hands m his official capacity during the said term and during
the time he continues therein or discharges any of the duties thereof
then this obligation shall be void otherwise it shall remain in force Mr Charles F Swint is bonded as Bookkeeper in the Executive Depart
ment for 1000000 with the Maryland Casualty Company bond number
92581567 premium paid from February 1 1961 to February 1 1963 The
condition of this bond is as follows
Now if the said Charles F Swint shall faithfully discharge all the duties
of said office of Bookkeeper in the Executive Department State of
Georgia during the time he continues therein or discharges any of the
duties thereof then the above bond to be void else to be of full force
All receipts disclosed by examination have been accounted for and
expenditures for the period under review were within the limits of budget
approvals and supported by proper voucher
Appreciation is expressed to the officials and the staff of the Executive
Department for the cooperation and assistance given the State Auditors
office during this examination and throughout the year
365
GOVERNORS OFFICESgrwrirjipj
tt367
DEPARTMENT OF
HIGHWAYS368
STATE HIGHWAY DEPARTMENT OF GEORGIA
RECEIPTS 1962 1961
INCOME FROM STATE REVENUE ALLOTMENTS
Appropriation 76 705 i22 42 65795001 07
Budget Balancing Adjustments 300000 11250 702 00
Revenues Retained
Grants from U S Government 60 586 927 90 56 627 045 57
Grants from Counties and Cities 74436018 88 556 80
Miscellaneous Sales Rents Participation 3 85008019 1 245 578 17
Transfer Other Spending Units 126 581 04 ISao
Total Income Receipts14176290965 13496305131
NONINCOME
Private Trust Funds 186064032 2279500 00
State Revenue Collections Unfunded 5522000 ioo
CASH BALANCES JULY 1st
strCS
State Revenue Collections Unfunded 220100 2200oo
Tntnl
19520740884 18712799481
hHrrm J
ft369
STATE HIGHWAY DEPARTMENT OF GEORGIA
PAYMENTS 1962 1961
EXPENSE 1411903486 1246716406
Personal Services 832178 69 68480616
Travel 326774370 309679556
Supplies Materials 191442 63 17569853
Communication 6518049
Heat Light Power Water 209 45
Publications Printing g g57 g
Repairs 15561098 13835132
RentsRegular 4g2 265 0Q
RentsBridge Building Authority 51
RentsGeorgia Highway Authority 6 342 538 80
RentsRural Roads Authority W1 flo
RentsState Office Building Authority 352 25800 26419350
Insurance 21502840 18386870
indemnities 97333341
Pensions Benefits 4 2 806 115 83
Miscellaneousv
Total Expense Payments 263091233
OUTLAYS
Lands improvements 997990437 875818856
Personal Services 87 31546 71391834
Travel 352875632 321061714
Supplies Materials 36 41505 3411221
Communication 911 10 976 64
Heat Light Power Water 1263811 10964
Publications Printing 6o 50 5g
Repairs 2735617 2577558
Rents 756 28332 71235456
Pensions Benefits 85 38241423 8879097316
Contracts 3 53296659 284533759
Miscellaneous 2 014 23654 184025277
Equipment
Total Outlay Payments453 10724694361
vatTTrustPunds 205050000
CASH BALANCES JUNE 30th 87
Budget Funds 10Q 1QQ 00
SinkingFund 19159000 25400000
Private Trust Funds 220100
State Revenue Collections Unfunded 5744iuu
19520740884 18712799481
Total 370
STATE HIGHWAY DEPARTMENT OF GEORGIA
CURRENT BALANCE SHEET
JUNE 30 1962
ASSETS
BUDGET FUNDS
AVAILABLE CASH
Checking Accounts 16065499 02
Time Deposits 38i 285 000 00
Petty Cash 800000 5435849902
ACCOUNTS RECEIVABLE
U S Government
Vouchers in Transit 10577 273 02
Other Accounts Receivable 1366762 1059094064
OTHER ASSETS
InventorySupplies and
Materials 21215876
UndistributedSign Shop 173 09502 38525378
Total Budget Fund
Assets 6533469344
REVENUE COLLECTIONS
AVAILABLE CASHIN
BANKS
5742100
SINKING FUND
AVAILABLE CASHIN
BANKS
10000
PRIVATE TRUST AND
AGENCY FUNDS
AVAILABLE CASHIN
BANKS
44728687
CAPITAL INVESTMENTS
Lands 65214048
Buildings 378442256
Equipment
Road Equipment 3 597 759 28
Office Equipment 948 45030
Other Equipment 109730766 564351724
10 080 08028
Roads and Bridges
Completed Projects760 874 339 69
Payments on Uncompleted
Proj ects to 6301962370 225 263 97 1131 099 603 66 1 141179 683 94
1 207 019 185 25371
STATE HIGHWAY DEPARTMENT OF GEORGIA
CURRENT BALANCE SHEET
JUNE 30 1962
LIABILITIES RESERVES SURPLUS
BUDGET FUNDS
CURRENT LIABILITIES
Accounts Payable 918
Purchase Orders Outstanding 231840524 9
ALLOTMENTS TO COMPLETE
CONSTRUCTION
Federal Aid Contracts142 08417412
State Aid Contracts
Regular 114564265
Post Roads 461647406
S13lg Forces
Construction 100 1147 701 38
State Aid Maintenance
Contracts 9 60933
Engineering Service
Authorities 133449254 15041909408
Less
Federal Participation 116 602 330 81
Non Cash Participation 82959186 11743192267
2 318 396 06
32 987171 41
UNRECORDED COMMITMENTS
State Funds
ALLOTMENT BALANCES
Special Maintenance
RentsAuthorities
SurveysState Funds
APPROPRIATION BALANCES
For Matching Federal Aid
Administration
Maintenance
Authority Rents
Construction
UNAPPLIED OTHER CASH
PARTICIPATION
68 728 11
2 012 881 70
206130 28
6 604 324 65
794 024 37
1 954120 64
172 606 07
6 776 656 30
10100 203 91
1 875479 53
16 301 732 03
764 62372
STATE HIGHWAY DEPARTMENT OF GEORGIA
CURRENT BALANCE SHEET
JUNE 30 1962
LIABILITIES RESERVES AND SURPLUS Contd
RESERVES
Unpaid Cancelled Checks 17 566 93
277 332 90
Emergency Fund
Warehouse Stock Purchase
Orders
Cartersville Whse Revolving
Fund
Petty Cash Advances
For Claims State Forces
Buildings and Equipment
For Inventories and Doubt
ful Accounts
Total Budget Funds
96 970 03
3 562 49
8 000 00
684 24813
264 344 00
398 921 40 1 750 945 88
REVENUE COLLECTIONS
Reserve for Revenue Collections Unfunded
SINKING FUND
Reserve for Highway Refunding Certificates
Unpresented
PRIVATE TRUST OR AGENCY FUNDS
Truckers Escrow Deposits
Contractors Deposits
Employees Retirement Fund
State Income Tax Fund
Social Security Fund
65334 69344
5742100
10000

459000
187 00000
75 742 36
2713073
152 82378
447 28687
CAPITAL INVESTMENTS
Surplus Invested in Plant and Equipment 10080080 28
Surplus Invested in Roads and Bridges1131 099 603 66 1141179 683 94
1 20701918525373
STATEHIGHWAY DEPARTMENTjOF GEORGIA
SUMMARY
FINANCIAL CONDITION
The State Highway Department of Georgia ended the fiscal year on
June 30 1962 with cash and currently realizable assets of 6533469344
consisting of 5435049902 cash in banks 800000 employees petty cash
10 577 273 02 vouchers in transit due from the United States Government
1366762 accounts receivable and 38525378 in inventories and other
assets These funds were sufficient to liquidate every known obligation of
the Department on this date and provide appropriations and reserves in
cluding the State matching funds for all existing Federal programs as follows
ALLOTMENTS TO COMPLETE CONSTRUCTION
ALLOTMENT BALANCES
Surveys and Maintenance Allotments i two
APPROPRIATION BALANCES
Funds which had been appropriated to and
held by the Department on June 30 1962
but which had not been allotted for con
struction maintenance administration
etc
ACCOUNTS PAYABLE AND PURCHASE
ORDERS OUTSTANDING 23183960b
UNAPPLIED OTHER CASH PARTICIPATION 764 62
RESERVES
For Machinery Replacement uuu
For Unpaid Checks Cancelled iloooqn
For Emergency Fund 277 332 90
For Buildings and Equipment J
For Claims State Forces annnnn
For Petty Cash Account aq
For Cartersville Whse Revolving Fund oba
For Inventories
For Warehouse Stock Pur Order 9697003 1759458B
65 334 69344
Federal Funds which had been authorized and appropriated but against
which no contracts had been made at June 30 1962 amounted to
4713244853 distributed as follows374
STATE HIGHWAY DEPARTMENT OF GEORGIA
Federal AidPrimary
Federal AidSecondary i igj845 52
Federal AidUrban Highways 4 174 8024
Federal AidInterState Systems 6040 w
Federal AidInterState Systems 90 10 J j
Federal AidEmergency Fund 59 861 76
Federal AidEmergency Fund Advance 1995424
47132 448 53
These funds are not reflected in the Balance Sheet but are set up on the
books of the Department in appropriate accounts in the succeeding fiscal
year as State revenue is available for participation in such construction
contracts The provision of the State Constitution making a public official
personally liable for the amount of any contract which is executed that does
not have funds approved on budget to cover the full amount of contract is a
dangerous law to violate
REVENUE COLLECTION
In the period under review the Highway Department placed over 50 of
its operating cash balance on time deposits with the various banks throughout
the State and collected 108960000 in interest in the fiscal year under
review The Highway Department also collected 43540553 from permits
sold for oversize overweight and overlength vehicles and received 92 903 89
from counties for the States part of fines and forfeits levied for use of highways
by oversize overweight and overlength vehicles without permits
This 161790942 in revenue collections plus 220100 on hand at Julv 1
1961 made 162011042 to account for 156268942 was transferred to
the btate Ireasury in the period under review and 57421 00 remained on
hand at June 30 1962 to be funded to the Treasury in the next fiscal period
SINKING FUND
On June 30 1962 a sinking fund of 10000 is shown representing a
reserve fund set up to pay off a 1940 Refunding Certificate of Indebtedness
that has not been presented for payment
PRIVATE TRUST AND AGENCY FUNDS
t11 and AfnCJ FundS hdd n June 30 1962 counted to
Si8 7deP f deposits made Contractors of 18700000
459010 Truckers Escrow Deposits and funds for remittances to Retire
ment Board for Employees Retirement and Social Security contributions
and tor btate income tax withholdings in the amount of 25569687
H HHHM375
STATE HIGHWAY DEPARTMENT OF GEORGIA
CAPITAL INVESTMENT
Capital Investments of the Highway Department at the close of the fiscal
year on June 30 1962 were
652140 48
Land 378442256
Buildings 564351724
Equipment 113109960366
Roads and Bridges
Total114117968394
The investment in roads and bridges represents the amount that has been
expended for construction since the beginning of the Department in 1917
through June 30 1962 including payments made on both open and closed
projects without provision for depreciation Also the capital investment
accounts have not been credited with roads and bridges taken out of the
State Highway System in U S Government lake areas and army camps
Schedule in the within report summarizes construction cost of roads and
bridges by years beginning with the fiscal year ended June 30 1962 and with
accumulated total for the period from beginning of construction m 1917
through June 30 1951
Land Buildings and Equipment are more fully described in following
pages ofthe within report with detail of Land Buildings and Equipment
purchased in the year ended June 30 1962
AVAILABLE INCOME AND OPERATING COSTS
The amount of State appropriated funds provided through budget ap
provals for the fiscal year ended June 30 1962 was 7670812242 The
several appropriations reflecting the amount appropriated by the General
Assembly and the additional allotments from the State Emergency Fund to
meet expenditures approved on budgets as provided by law detailed m the
unit report
In addition to the 7670812242 provided as the current years appropri
ations 60 58692790 was received from the U S Government 18032320
from counties cities railroads and others for participation on projects
58291555 from the Georgia Rural Roads Authority 220000000 from the
Georgia State Highway Authority for engineering services 829280
from junk sales and other sources making total receipts for the year
14188949069376
STATE HIGHWAY DEPARTMENT OF GEORGIA
From the 14188949069 received 13129404 was transferred to the
State Personnel Board for the pro rata cost of Merit System Administration
and Employees Health Insurance and 471300 was transferred from the
Department of Defense making net income of 14176290965
The 14176290965 net income and the 5127233787 cash balance on
hand at the beginning of the fiscal year made a total of 193035247 52
available to cover the expense of operating the Highway Department in the
fiscal year ended June 30 1962
222802197 of the available funds was expended in the year for adminis
tration highway planning general field engineering and maintenance
10410163666 for construction and surveys and 234708987 for land
buildings and equipment and 5435849902 remained on hand June 30 1962
the end of the fiscal year Expenditures are detailed more fully in schedules
on following pages of the within report
The 5435849902 cash balance 1059094064 vouchers in transit to
the U S Government and 38525378 in other assets represents the currently
realizable assets of the Department on June 30 1962 and the total of
6o33469344 is sufficient to liquidate all known obligations of the Depart
ment and provide allotments and reserves as already referred to in the first
paragraph of this summary
Funds allotted for Grants to Counties for Maintenance of Secondary
Roads by Legislative Acts are paid through the State Treasury and are re
ported under separate cover
COMPARISON OF OPERATING COSTS
Operating costs of the Department for the past three years are compared
m the following statement
YEAR ENDED JUNE 30
BY ACTIVITY 1962
Administration 2 77716793
Highway Planning l 344 995 64
Gen Field Engineering 210120480
Maintenance 1143954272
Authority Rentals 14 565110 88
Construction g8 888759 67
Surveys 521287699
Land Buildings 33285333
Equipment 201423654
1961
2 597
1197
1 799
10 301
10 405
99 880
5166
359
1 840
803 86
061 26
940 88
149 51
956 82
652 92
737 33
300 59
252 77
1960
2 569 375 68
949 281 98
9715066 62
10549 55313
82 312 470 44
4 835 392 83
271 837 45
1 187 506 38
13867674850 13354885594 11239048451377
STATE HIGHWAY DEPARTMENT OF GEORGIA
BY OBJECT 1962
EXPENSE
Personal Services 1411903486
Travel Expense 832178 69
Supplies Materials 326774370
Repairs 95581787
Rents Regular 15561098
State Off Bldg
Authority 35225800
Ga State Hwy
Authority 634253880
Rural Rds Auth 787031408
Indemnities 21502840
Pensions Ret Soc
Sec 124971456
Payments to Contractors
Other Expense 313221797
YEAR ENDED JUNE 30
1961 I960
12 467164 06
684 80616
3096795 56
863 857 85
138 351 32
264193 50
2 462 265 00
7 679 498 32
183 868 70
973 333 41
2 512 221 55
9 919 629 01
490 899 65
2 481 792 58
842146 70
150 711 23
440 322 50
2 425 236 50
7 683 99413
180193 84
750 236 73
7484
1 581 960 30
3222802197 2630191233 2378327741
OUTLAY
Roads Land Buildings
and Improvements
Personal Services 9979904 37
Travel Expense 877 315 46
Supplies Materials 352875632
Repairs 30009960
Pensions Ret and Soc
Sec 75628332
Contracts
Roads Bridges 8508032172
Land 4848335
Buildings 25360916
Equipment 201423654
Other Outlay 3 609716 69
Total Outlay
Payments 106 448726 53
Total Cost Payments 138 67674850
8758188 56
713 918 34
3 210 61714
303 550 59
712 354 56
88 458 768 03
6 589 55
325 615 58
1 840 252 77
2 917 088 49
8 986148 46
668 565 28
1 726 069 74
160 363 99
712 70116
72895309 35
8 780 44
258 86314
1187 506 38
2 002 89916
10724694361 8860720710
13354885594 11239048451
Number of Employees on
Payroll at End of Payroll
Period
5629
5381
4591378
STATE HIGHWAY DEPARTMENT OF GEORGIA
The number of employees shown above does not include employees on
common labor payrolls at the end of the period
CONSTRUCTION ALLOTMENTS
In the following pages of the within report is a schedule of construction
allotments by counties from the beginning of the Highway Department
through June 30 1962 showing State Funds Federal Funds and other funds
participating and the total allotments
The total allotted for construction in all the counties for the period ended
June 30 1962 was 128213719541 of which 113109960366 has actually
been paid on open and closed projects 15041909408 is the cost to complete
construction in progress and 61849767 encumbrances to be applied as
liquidated
CONSTRUCTION CONTRACTS
All recorded construction contracts and commitments awarded by the
Highway Department during the fiscal year ended June 30 1962 are listed
in schedules showing project number county class of contract name of
contractor and amount and these contracts are summarized in following
pages 6
GEORGIA STATE HIGHWAY AUTHORITY
The Georgia State Highway Authority was created by Legislative Act
approved January 18 1961 This Act abolished the State Bridge Building
Authorif ald t0mbined US activities wih the Georgia State Highway
The activities of this Agency for the fiscal year ended June 30 196 are
reported under separate cover
STATE TOLL BRIDGE AUTHORITY
StTTr 1953 SeSSiU f the General Assembly eated the
State Toll Bridge Authority and the activities in the accounts of this Agency
in the fiscal year ended June 30 1962 are reported under separate cover
RURAL ROADS AUTHORITY
The Rural Roads Authority was created by Act of the General Assembly
approved February 8 1955 and amended by Legislative Act of February 3
1959 and the activities of this Agency to June 30 1962 are reported under
separate cover F uei379
STATE HIGHWAY DEPARTMENT OF GEORGIA
SPECIALTRUCK WEIGHING DIVISION
Act of the General Assembly approved March 17 1960 Ga Laws I960
Page 1122 amending previous Act approved March 27 1941 relating to
the use of the public roads and highways of this State by providing for
dimensions length and weights of motor vehicles and providing penalties
for the violation of same reads as follows SECTION 1 A The State High
way Board of Georgia is hereby invested with the Authority to exercise
certain police powers and by appropriate resolution to designate deputize
and delegate to an appropriate member of a truck weighing crew of the
State Highway Department the necessary authority to enforce the pro
vision of this Act with respect to dimensions length and weights of motor
vehicles permitted to be operated upon the public roads and highway of this
State
Minutes of the State Highway Board of Georgia for April 21 1960 is as
follows
MINUTES
STATE HIGHWAY BOARD OF GEORGIA
APRIL 21 I960
The State Highway Board of Georgia met on Thursday April 21 1960 in
the State Highway Building 2 Capitol Square Atlanta Georgia
Those present were Jim L Gillis St Chairman Robert H Jordan Member
W N Harden Member Benton Odom Secretary and Treasurer
ADMINISTRATIVE CHARGES ADOPTED AS PREREQUISITE TO
Issuance of any permit by director of truck weighing
DIVISION FOR PRIVILEGE OF TRANSPORTING CERTAIN HOUSE
TRAILERS BOATS AND HEAVY EQUIPMENT OVER THE PUBLIC
ROADS AND HIGHWAYS OF THIS STATE
The following resolution was passed by the State Highway Board
BE IT RESOLVED that the following tabulation of administrative
charges be adopted as a prerequisite to the issuance of any permit for the
privilege of transporting certain house trailers boats and heavy equipment
over the public roads and highways of this State
Administrative charges for trip permit on house trailers andor boats
are as follows
1 8 feet wide 50 to 65 feet longJ 250
2 8 feet 1 inch to 10 feet wide 50 to 65 feet long 500
3 10 feet wide 65 to 70 feet long1000380
STATE HIGHWAY DEPARTMENT OF GEORGIA
Administrative charges for a six 6 month permit on house trailers
andor boats as follows
1 8 feet wide 50 to 65 feet long2500
2 8 feet 1 inch to 10 feet wide 50 to 65 feet long5000
3 10 feet wide 65 to 70 feet long6000
Administrative charges for trip permit on heavy equipment as follows
1 Over on only one of the following limitations
Weight length height width500 per trip
2 Over on more than one of the above limitations 750 per trip
Administrative charges for a six 6 month permit on heavy equipment
as follows
1 Overweight25 00
2 Overlength1250
3 Overwidth12 50
Administrative charges for a trip permit shall be as follows on
1 Houses1000
2 Off the road equipment 2 50
BE IT FURTHER RESOLVED that the Director of the Truck Weighing
Division shall be charged with the responsibility of issuing permits as provided
by law only after the receipt of a certified check Cashiers check Postal
Money Order or Western Union Money Order to cover the applicable ad
ministrative charge as set forth in the above tabulation
BE IT FURTHER RESOLVED that the administrative charges pro
vided herein shall not apply to equipment owned and operated by a State
County City the Federal Government or a transit system operating pas
senger carrying vehicles
BE IT FURTHER RESOLVED that the Director of the Truck Weigh
ing Division shall transmit all such administrative charges collected to the
SecretaryTreasurer of the State Highway Department at such intervals as
the SecretaryTreasurer may direct
BE IT FURTHER RESOLVED that the SecretaryTreasurer shall
deposit the revenue described herein in a qualified State depository as a
revenue account and that he shall remit said revenue to the State Treasury
as provided by law381
STATE HIGHWAY DEPARTMENT OF GEORGIA
BE IT FURTHER RESOLVED that the SecretaryTreasurer shall
submit supplementary budget requests budgeting the above funds for
Maintenance purposes at such intervals as this Board may direct
This 21st day of April 1960
Upon motion the Board adjourned
Respectfully submitted
Signed Benton Odom
Benton Odom Secretary and Treasurer
State Highway Board of Georgia
APPROVED
Signed Jim L Gillis Sr
Jim L Gillis Sr Chairman
Signed W N Harden
W N Harden Member
Signed Robert H Jordan
Robert H Jordan Member
Attention was called in the report of examination for the fiscal year ended
June 30 1961 that 53250 was unaccounted for in the Truck Weighing
Division
5000 of the 53250 unaccounted for funds were recovered in the fiscal
year under review The remaining 48250 was received from the Employers
Liability Assurance Corp on September 7 1962 and will be shown as a receipt
in the next report of examination
Suggestions were made in the past year as to improving the records of the
Truck Weighing Division These suggestions were carried out and the
examiners were able to verify all permits that were checked
Attention was called in the previous report of examination to the fact
that certain purchases of permits had been granted credit This situation
has been corrected by the establishment of an Escrow Account whereby
purchasers may deposit sums in the Escrow Account and be issued permits
by charging their Escrow Account balance thereby relieving the purchaser
of drawing a check for each permit When the purchasers account gets to a
certain point permits will not be issued until the Escrow Account is re
plenished382
STATE HIGHWAY DEPARTMENT OF GEORGIA
In the period under review Mr Jim L Gillis Sr Chairman of the State
Highway Board refunded the State Highway Department 15320 for re
production work of a personal nature This refund is reflected as a credit to
office supplies under the Activity General Administration
GENERAL
The three members of the State Highway Board serving on June 30 1962
under provisions of Legislative Act approved February 2 1950 were
Hon Jim L Gillis Sr of Soperton Chairman
From Southern Highway District
Hon Willis N Harden of Gainesville Member
From Northern Highway District
Hon Clarke W Duncan of Buena Vista Member
From Central Highway District
The three members of the Highway Board are bonded in the amount of
00000 each as provided by law Bonds are listed as follows
Bond of Jim L Gillis Sr is written by the United States Fidelity and
Guaranty Company number 232850715659 dated January 13 1959 for
5000000 and the condition of the obligation is as follows
Now therefore the condition of this obligation is such that whereas
the above bound Jim L Gillis Sr was on the 13th day of January 1959
appointed Member and Chairman of State Highway Board of Georgia
for term ending on the 13th day of January 1961
Now should the said Jim L Gillis Sr well and faithfully discharge
the duties of said office of Member and Chairman of State Highway
Board of Georgia encumbered upon him by reason of such office during
the term he continues therein and that he shall faithfully pay over and
account for all funds coming into his hands by virtue of said office
then the above bond is void otherwise to be in full force and effect
Expiration date of Mr Gillis bond has been extended to February 8 1963
Willis N Harden is bonded for 5000000 with the Hartford Accident and
Indemnity Company bond number 3413212 dated August 5 1959 with
condition of obligation as follows
The condition of the above obligation is such that AVhereas the said
Willis Neal Harden was on the 1st day of April 1959 appointed to the
office of Member of the State Highway Board of the State of Georgia
in and for the State of Georgia383
STATE HIGHWAY DEPARTMENT OF GEORGIA
Now therefore if the said Willis Neal Harden shall faithfully and
impartially discharge all and singular the duties required of him in
his official capacity as Member of the State Highway Board of the State
of Georgia and which may be required by the Constitution and the law
and shall faithfully and honestly account for all monies fees securities
and other property that may come into his possession custody or con
trol by virtue of his office and faithfully deliver to his successor all
bonds monies vouchers accounts and effects whatsoever belonging to
said office during the time he continues therein and it is understood and
agreed that the provisions of Section 89418 of the Code of Georgia
Annotated as they now exist or as they may be amended are hereby
made applicable to said principal and said provisions are incorporated
herein as conditions of this bond to the same extent as though specifi
cally set forth herein then in such event this bond to be void otherwise
to remain in full force and effect
Clarke W Duncan is bonded for 5000000 with the Fidelity and Deposit
Company of Maryland bond number 5537184 dated November 1 1960
with conditions of obligation as follows
The condition of the above obligation is such that whereas the said
Clarke W Duncan was on the 1st day of November 1960 appointed
to the office of Member of the State Highway Board of the State of
Georgia in and for the State of Georgia
Now therefore if the said Clarke W Duncan shall faithfully and
impartially discharge all and singular the duties required of him in his
official capacity as Member of the State Highway Board of the State
of Georgia and which may be required by the Constitution and the law
and shall faithfully account for all monies and fees coming into his
possession by virtue of his office and faithfully deliver to his successor
all books monies vouchers accounts and effects whatsoever belong
ing to said office during the time he continues therein or discharges
any of the duties thereof then the above bond to be void otherwise
to be in full force and effect
Act of the General Assembly approved February 2 1950 Senate Bill
No 34 Georgia Laws 1950 page 66 provides that the Treasurer of the State
Highway Department shall be appointed by a majority of the State Highway
Board Legislative Act of February 2 1950 further provides that Im
mediately upon the appointment and qualification of the Treasurer of the
State Highway Department he shall enter upon his duties which shall be to
receive and receipt for all funds from all sources to which the State High
way Department is entitled and to perform such other duties as may be
required of him by the Chairman of the State Highway Board384
STATE HIGHWAY DEPARTMENT OF GEORGIA
W M Williams is bonded as Treasurer of the State Highway Department
of Georgia for 10000000 with the Saint Paul Fire and Marine Insurance
Company Bond is dated November 7 1961 and condition of the obligation
is as follows
Now therefore the condition of the foregoing obligation is that if the
principal shall during the period beginning on the 7th day of November
1961 and continuing during the pleasure of the State Highway Board
of Georgia faithfully perform such duties as may be imposed on him by
law and shall honestly account for all money that may come into his
hands in his official capacity during the said term then this obligation
shall be void otherwise it shall remain in force
Employees of the State Highway Department of Georgia are under Public
Employees Blanket Bond number F168301 dated November 26 1958
effective beginning November 26 1958 covering the period November 26
1958 to November 26 1962 Limit of liability is 10000000 under Insuring
Agreement 1Honesty Blanket Bond Coverage as follows Loss sustained
by the Insured through any fraudulent or dishonest act or acts committed by
any of the Employees acting alone or in collusion with others during the
Bond Period to an amount not exceeding in the aggregate the amount stated
in the Table of Limits of Liability applicable to this Insuring Agreement 1
Other bonds held by the State Highway Department and presented for
examination are listed as follows
M L Shadburn State Highway Engineer
Employers Liability Assurance Corp F16732510000000
C W Leftwich State Highway Construction Engineer
Aetna Casualty Surety Co 1 lS22223 10000000
J O Bacon State Highway Maintenance Engineer
Aetna Casualty Surety Co 11822229 10000000
V W Smith Sr Asst State Highway Engineer
Hartford Accident Indemnity Co 33334390 5000000
T D Spence State Highway Office Engineer
Hartford Accident Indemnity Co 3334615 5000000
C A Curtis State Highway RW Engineer
U S Casualty Company 50649 10000000
W F Worsham Highway RW Engineer
U S Casualty Company 50648 5000000
James A Kennedy Asst State Highway Eingineer
The Travelers Indemnity Co 847447 5000000
HHMMHMIWMnMm HMjfflJgWfSJS
iBmm385
STATE HIGHWAY DEPARTMENT OF GEORGIA
Gainesville Division
J N Richardson Field Division Engineer
Fidelity Casualty Co of N Y F95209 5000000
Ralph G Holland Asst Field Div Engineer
Fidelity Casualty Co of N Y F95210 5000000
W H Boyd Asst Field Div Engineer
Fidelity Casualty Co of N Y F95213 5000000
Frank A Nichols Asst Field Div Engineer
Firemans Fund Indemnity Co 4026720 5000000
Thomas S Moss Asst Field Div Engineer
Firemans Fund Indemnity Co 4026721 5000000
W J Clarke Asst Field Div Engineer
Employers Liability Assn Corp 168330 5000000
L P Stapleton Asst Field Div Engineer
Employers Liability Assn Corp 168329 5000000
Tennille Division
Marion Patrick Field Div Engineer
Royal Indemnity Co 286704 5000000
H A Groves Asst Field Div Engineer
Royal Indemnity Co 286705 5000000
A P White St Asst Field Div Engineer
Royal Indemnity Co 286706 5000000
J K Wright Asst Field Div Engineer
Royal Indemnity Co 286707 5000000
Geo B Jones Asst Field Div Engineer
Pennsylvania Insurance Co 407926 5000000
Wm H McWhorter Asst Field Div Engineer
Pennsylvania Insurance Co 407927 5000000
John Smithwick Asst Field Div Engineer
Pennsylvania Insurance Co 407928 5000000
Thomaston Division
John W Wade Field Division Engineer
Hartford Accident Indemnity Co 3334389 5000000386
STATE HIGHWAY DEPARTMENT OF GEORGIA
Thomaston DivisionContinued
Ray B Ansley Asst Field Div Engineer
Royal Indemnity Co 287034 5000000
John S Reid Asst Field Div Engineer
Firemans Fund Insurance Co 4043992 5000000
S L Richardson Asst Field Div Engineer
U S Fidelity Guaranty Co 2321807108158 5000000
Cecil L Fife Asst Field Div Engineer
Hartford Accident Indemnity Co 3539760 5000000
1 B McLaughlin Asst Field Div Engineer
Aetna Insurance Co S416999 5000000
Harry B Reeves Asst Field Div Engineer
Aetna Casualty Surety Co 11S24071 5000000
C L Gregory Asst Field Div Engineer
Firemans Fund Ind Co 4026713 5000000
W K Holt Asst Field Div Engineer
U S Fidelity Guaranty Co 232180711760 5000000
Tifton Division
Earl Olson Field Division Engineer
Maryland Casualty Co 90824622 5000000
A L Coker Asst Field Div Engineer
Maryland Casualty Co 90824656 5000000
Hubert C Nichols Asst Field Div Engineer
General Ins Co of America 426821 5000000
M G Driskell Asst Field Div Engineer
Maryland Casualty Co 90824657 5000000
J W Humber Jr Asst Field Div Engineer
Maryland Casualty Co 90824658 5000000
C L McMullen Asst Field Div Engineer
Maryland Casualty Co 90824659 5000000
Ellis L Whittington Asst Field Div Engineer
Fidelity Deposit Co 558205 5000000
John Corry Asst Field Div Engineer
General Insurance Co of America F1011559 5000000
Cancelled 10161962387
STATE HIGHWAY DEPARTMENT OF GEORGIA
Cartersville Division
William H Jackson Field Division Engineer
Lumbermans Mutual Casualty Co 1S 112113 5000000
J P Andrews Asst Field Div Engineer
Lumbermans Mutual Casualty Co 1S 112111 5000000
David B Baker Asst Field Div Engineer
Traveler Indemnity Co 669793 5000000
William H Clardy Asst Field Div Engineer
Lumbermans Mutual Casualty Co 1S 112115 5000000
Albert Dobbs Asst Field Div Engineer
Lumbermans Mutual Casualty Co 1S 112243 5000000
Forest W Lovell Asst Field Div Engineer
Lumbermans Mutual Casualty Co 1S 112112 5000000
Joe J Price Asst Field Div Engineer
Lumbermans Mutual Casualty Co 1S 112114 5000000
Thomas I Underwood Asst Field Div Engineer
Lumbermans Mutual Casualty Co 1S 112116 5000000
Herman D Loach Asst Field Div Engineer
The Fidelity Casualty Co of N Y F 95211 5000000
Jesup Division
C S Fain Field Division Engineer
Aetna Casualty Surety Co 1 lS24502 5000000
Chas B Cone Asst Field Div Engineer
The Fidelity Casualty Co of N Y F 132589 5000000
E W Ellis Asst Field Div Engineer
Aetna Casualty Surety Co 11S 25708 5000000
Auvergne dAntignac Asst Field Div Engineer
Hartford Accident Ind Co 3387976 5000000
Joe E Brown Asst Field Div Engineer
Hartford Accident Ind Co N 3539078 5000000
Earl Lityre Asst Field Div Engineer
Travelers Indemnity Co 950944 5000000
Howell S Branson Jr Asst Field Div Engineer
Firemans Fund Ins Co 4058823 5000000
388
STATE HIGHWAY DEPARTMENT OF GEORGIA
Jesup DivisionContinued
Edward A Logan Field Division Engineer
National Surety Corp 405800 5000000
J H Eve Jr Asst Field Div Engineer
Royal Indemnity Co 287041 5000000
Books and records of the Highway Departments Accounting Division
kept under the supervision of the Treasurer of the Highway Department
were found in good condition
All receipts disclosed by examination were traced into the Departments
bank account and the accounts were reconciled with amounts shown by the
banks as being on deposit June 30 1962
The Treasurer and the State Highway Board are due congratulations for
their efforts to earn interest on funds on deposit to meet the payments due on
Highway contracts 108960000 was earned on time deposits in the fiscal
period under review
Expenditures are supported by vouchers on file in the Treasurers office
of the Highway Department However the vouchers covering construction
andor maintenance of roads and bridges are based on certifications by the
highway engineers as to work performed and materials used Therefore the
Treasurer of the Highway Department and the State Auditor have no way
of knowing whether or not these certifications are correct as they apply to
the original contracts The State Highway Board should consider the passage
of a rule to require any changes in contracts to be authorized by engineers
and acknowledged and recorded by Treasurers office in writing before any
payment for the changes would be legally authorized
Appreciation is expressed to the officials and staff of the Highway Depart
ment for the cooperation and assistance given the State Auditors office
during this examination and throughout the yearSTATE HIGHWAY DEPARTMENT OF GEORGIA
389
DETAIL OF TIME DEPOSITS WITH BANKS
JUNE 30 1962
DETAIL OF INTEREST RECEIVED
YEAR ENDED JUNE 30 1962
LOCATION NAME OF BANK
Interest Due January 22 and July 22
AbbevilleAbbeville State Bank
AdairsvilleTrie Bank of Adairsville
AdelThe Adel Banking Co
AlamoWheeler County State Bank
AlapahaBank of Alapaha
AlbanyC S Bank of Albany
The First State Bank Trust Co
AllentownFour County Bank
AlmaAlma Exchange Bank
Citizens State Bank
AlpharettaCitizens Bank of Alpharetta
AmericusCitizens Bank of Americus
The Bank of Commerce
AshburnThe Ashburn Bank
Citizens Bank of Ashburn
AtlantaThe DeKalb Natl Bank of
Brookhaven
AvondaleEst C S DeKalb Bank
BainbridgeCitizens Bank Trust Co
First State National Bank
Ball GroundCitizens Bank
BarnesvilleThe First National Bank
BaxleyThe Baxley State Bank
BlackshearThe Blackshear Bank
BlairsvilleUnion County Bank
BlakelyBank of Early
Blue RidgeFannin County Bank
BraseltonBraselton Banking Co
BremenCommercial Exchange Bank
BrunswickThe First National Bank
American National Bank
BuchananHaralson County Bank
Buena Vista Buena Vista Loan Savings Bank
BufordBuford Commercial Bank
ButlerThe Citizens State Bank
CairoCairo Banking Co
The Citizens Bank
CalhounThe Calhoun National Bank
CamillaThe Bank of Camilla
The Planters Citizens Bank
Balance
June 30 1962
25 000 00
25 000 00
50 000 00
250 000 00
100 000 00
400 000 00
25 000 00
100 000 00
175 000 00
100 000 00
100 000 00
250 000 00
250 000 00
150 000 00
25 000 00
25 000 00
25 000 00
200 000 00
200 000 00
100 000 00
50 000 00
50 000 00
50 000 00
25 000 00
25 000 00
50 000 00
250 000 00
50 000 00
100 000 00
100 000 00
25 000 00
300 000 00
100 000 00
150 000 00
50000 00
50 000 00
25 000 00
375 000 00
250 000 00
Interest
Collected
in
Period
750 00
750 00
1 500 00
4 500 00
3 000 00
12 000 00
750 00
3 000 00
5 250 00
00000
000 00
500 00
500 00
500 00
750 00
750 00
75000
6 000 00
6 000 00
3 000 00
1 500 00
1 500 00
750 00
75000
750 00
1 500 00
500 00
500 00
000 00
000 00
750 00
000 00
000 00
4 500 00
1 500 00
1 500 00
750 00
11 250 00
6 300 00390
STATE HIGHWAY DEPARTMENT OF GEORGIA
DETAIL OF TIME DEPOSITS WITH BANKS
JUNE 30 1962
DETAIL OF INTEREST RECEIVED
YEAR ENDED JUNE 30 1962
LOCATION NAME OF BANK
Balance
June 30 1962
50 000 00
50 000 00
50 000 00
250 000 00
25 000 00
125 000 00
100 000 00
25 000 00
Interest Due January 22 and July 22 Contd
CantonThe Etowah Bank
CarnesvilleThe Carnesville State Bank
CarrolltonThe Peoples Bank
West Ga National Bank
CartersvllleThe Cartersville Bank
First National Bank
ChambleePeachtree Bank Trust Co
ChatsworthThe Cohutta Banking Co
ClarkesvilleHabersham Bank Deposit
Withdrawn
ClaxtonThe Claxton Bank 17500000
The Tippins Banking Co 50 000 00
ClaytonThe Bank of Clayton 5000000
ClevelandThe Peoples Bank 50 00000
CochranThe Cook Banking Co 175 000 00
The State Bank of Cochran 200000 00
ColquittThe Citizens Bank 200 000 00
ColumbusColumbus Bank Trust Co 15000000
First Natl Bank of Columbus
The Fourth National Bank
ComerThe Merchants Farmers Bank
CommerceThe First National Bank
Northeastern Banking Co
CoolidgeThe Farmers Merchants Bank
CorneliaThe Cornelia Bank
CrawfordvilleThe Peoples Bank
CummingBank of Cumming
CuthbertThe Citizens Bank
DahlonegaBank of Dahlonega
DaltonThe Bank of Dalton
The First National Bank
200 000 00
150 000 00
50 000 00
100 000 00
200 000 00
25 000 00
65 000 00
50 000 00
100 000 00
100 000 00
50 000 00
100 000 00
50 000 00
Hardwick Bank Trust Co 150 000 00
50 000 00
75 000 00
DanielsvilleThe Bank of Danielsville
DarienThe Darien Bank
DawsonThe Bank of Dawson 150 000 00
The Bank of Terrell 150 000 00
DawsonvilleDawson County Bank 5000000
DoerunThe Toney Brothers Bank 5000000
Donalsonville Commercial State Bank 150000 00
The Merchants Farmers Bank 250 000 00
Interest
Collected
in
Period
1 500 00
75000
1 500 00
7 500 00
750 00
3 750 00
3 000 00
750 00
3 750 00
4 500 00
1 500 00
1 500 00
1 500 00
5 250 00
600000
6 000 00
4 500 00
6 000 00
2 250 00
1 500 00
3 000 00
6 000 00
750 00
1 950 00
1 500 00
3 000 00
3 000 00
1 500 00
300000
1 500 00
4 500 00
1 500 00
2 250 00
4 500 00
3 750 00
1 500 00
1125 00
2 250 00
7 500 00STATE HIGHWAY DEPARTMENT OF GEORGIA
391
DETAIL OF TIME DEPOSITS WITH BANKS
JUNE 30 1962
DETAIL OF INTEREST RECEIVED
YEAR ENDED JUNE 30 1962
LOCATION NAME OF BANK
Interest Due January 22 and July 22 Contd
DouglasThe Farmers Bank
DouglasvilleThe Commercial Bank
DublinThe C S Bank of Dublin
Farmers Merchants Bank
The Morris State Bank
DudleyThe Bank of Dudley
EastmanThe Bank of Eastman
Citizens Clearing Bank
EatontonThe Peoples Bank
EdisonThe Bank of Edison
ElbertonThe First National Bank
The Granite City Bank
EllavilleBank of Ellaville
FinleysonThe Bank of Finleyson
FitzgeraldThe First State Bank
The National Bank of Fitzgerald
Forest ParkThe Bank of Forest Park
ForsythThe Citizens Bank of Forsyth
The Farmers Bank
Monroe County Bank
Fort BenningThe Natl Bank of Fort Benning
Fort GainesFort Gaines Banking Co
GainesvilleThe Citizens Bank
The First National Bank
The Gainesville National Bank
GibsonThe Bank of Gibson
GlennvilleCitizens Bank
The Glennville Bank
GordonThe Gordon Bank
GrayThe Bank of Gray
GreensboroThe Bank of Greensboro
The Citizens Bank
GreenvilleGreenville Banking Co
GriffinThe Commercial Bank Trust Co
The State Bank
HaddockJones County Bank
HahiraCommercial Banking Co
Balance
June 30 1962
10000000
50 000 00
100 00000
75 000 00
50 000 00
100 000 00
50 000 00
25 000 00
50 000 00
100 000 00
150 00000
150 00000
150 000 00
2500000
150 000 00
50 000 00
150 00000
15000000
25000000
75 000 00
50 000 00
5000000
250 000 00
200 000 00
100 000 00
200 000 00
150 000 00
17500000
25 000 00
13500000
100 000 00
150 000 00
25 000 00
50 000 00
10000000
60 000 00
25 000 00
Interest
Collected
in
Period
3 00000
1 50000
3000 00
2 25000
1 500 00
3 000 00
1 500 00
750 00
1 500 00
3000 00
4 500 00
450000
4 50000
75000
4 50000
1 50000
4 500 00
4 500 00
7 50000
2 250 00
1 50000
7 500 00
6 000 00
3 000 00
6 000 00
412500
4 875 00
750 00
4050 00
2 250 00
4 500 00
75000
1 500 00
3 000 00
1 800 00
75000392
STATE HIGHWAY DEPARTMENT OF GEORGIA
DETAIL OF TIME DEPOSITS WITH BANKS
JUNE 30 1962
DETAIL OF INTEREST RECEIVED
YEAR ENDED JUNE 30 1962
LOCATION NAME OF BANK
Interest Due January 22 and July 22 Contd
HapevilleCitizens Bank of Hapeville
HarlemThe Bank of Columbia County
HartwellThe Bank of Hartwell
HawkinsvilleThe Planters Bank Deposit
Withdrawn
HiawasseeThe Bank of Hiawassee
Balance
June 30 1962
250 000 00
125 000 00
50 000 00
HinesvilleThe Hinesville Bank 15a
HomervilleThe Empire Banking Co
IrwintonThe Wilkinson County Bank
JasperJasper Banking Co
JeffersonFirst National Bank
JesupThe American National Bank
Wayne State Bank
LaGrangeThe C S Bank of LaGrange
The LaGrange Banking Co
LawrencevilleBrand Banking Co
First National Bank
25000 00
00000
5000000
40 00000
100 000 00
50 000 00
75 000 00
75 000 00
75 000 00
150 000 00
50 000 00
150 000 00
LeesburgThe State Bank of Leesburg 100 000 00
LenoxBank of Lenox
LexingtonThe Citizens Banking Co
LinoolntonThe Farmers State Bank
LouisvilleThe First National Bank
Lumber CityThe Bank of Lumber City
Luthersville Luthersville Banking Co
LyonsThe Peoples Bank
MadisonThe Bank of Madison
First National Bank
Manchester The Bank of Manchester
The Farmers Merchants Bank
MansfieldThe Bank of Mansfield
MariettaThe Cobb Exchange Bank
The First Nat1 Bank of Marietta
The Marietta Commercial Bank
Marshallville The Citizens Bank
Georgia Banking Co
McDonoughThe First National Bank
McRaeThe Merchants Citizens Bank
MeigsThe Bank of Meigs
MetterThe Metter Banking Co
50000 00
25000 00
50000 00
10 000 00
50000 00
75000 00
75000 00
50 000 00
25 000 00
200 000 00
75 000 00
25 000 00
100 000 00
100 000 00
100 000 00
50000 00
50 000 00
200 000 00
100 000 00
75 000 00
25 000 00
Interest
Collected
in
Period
7 500 00
3 750 00
1 500 00
75000
4 500 00
75000
1 200 00
300000
1 500 00
2 250 00
2 250 00
2 250 00
4 500 00
1 500 00
4 500 00
300000
1 50000
75000
1 500 00
30000
112500
1 500 00
2 250 00
1 500 00
75000
6 000 00
2 250 00
75000
3 000 00
3 000 00
300000
1 50000
1 50000
6 000 00
3 000 00
2 250 00
75000393

STATE HIGHWAY DEPARTMENT OF GEORGIA
DETAIL OF TIME DEPOSITS WITH BANKS
JUNE 30 1962
DETAIL OF INTEREST RECEIVED
YEAR ENDED JUNE 30 1962
LOCATION NAME OF BANK
Balance
June 30 1962
Interest Due January 22 and July 22 Contd
MidvilleBank of Midville 2500000
MilledgevMeThe Exchange Bank 25000000
Merchants Farmers Bank 10000000
Milledgeville Banking Co 2500000
MolenaThe Bank of Molena 1500000
MonroeThe Farmers Bank 5000000
MontezumaMontezuma Banking Co 30000000
MoultrieMoultrie Banking Co 25000000
Moultrie National Bank 25000000
Mount VernorLMount Vernon Bank 15000000
7500000
12500000
100 000 00
250 000 00
150 000 00
25 000 00
5000000
50 000 00
75 000 00
NashvilleThe Citizens Bank
United Banking Co
NewnanThe C S Newnan Bank
The Manufacturers Natl Bank
NewtonThe Baker County Bank
NichollsNicholls State Bank
OcillaThe Bank of Ocilla
The First State Bank
OglethorpeThe Bank of Oglethorpe
PattersonThe Patterson Bank 10000000
PearsonThe Citizens Exchange Bank 2500000
PelhamThe Farmers Bank of Pelham 15000000
Pelham Banking Co 10000000
PerryThe Perry Loan Savings Bank 5000000
Pine Mountain Farmers Merchants Bank 10000000
PittsPitts Banking Co 2500000
QuitmanThe Citizens National Bank 100 00000
The Bank of Quitman 10000000
ReidsvilleThe Tattnall Bank 15000000
RentzThe Rentz Banking Co 7500000
ReynoldsThe Citizens State Bank 20000000
RhineWilliams Banking Co 5000000
RichlandRichland Banking Co 2500000
RobertaCrawford County Bank 5000000
RochelleThe Rochelle State Bank 2500000
RockmartThe Rockmart Bank 5000000
RomeThe First National Bank 15000000
National City Bank of Rome 50000 00
The Rome Bank Trust Co 25000000
Interest
Collected
in
Period
75000
750000
300000
75000
45000
1 500 00
9000 00
7 500 00
7 500 00
4 50000
2 250 00
3750 00
300000
750000
4 500 00
75000
150000
1 50000
2 25000
2 25000
75000
4 50000
300000
1 500 00
300000
75000
300000
300000
450000
225000
6000 00
1 50000
750 00
1 500 00
75000
150000
4 500 00
1 500 00
7 500 00394
STATE HIGHWAY DEPARTMENT OF GEORGIA
DETAIL OF TIME DEPOSITS WITH BANKS
JUNE 30 1962
DETAIL OF INTEREST RECEIVED
YEAR ENDED JUNE 30 1962
LOCATION NAME OF BANK
Interest Due January 22 and July 22 Contd
RutledgeBank of Rutledgeg
Saint Marys Saint Marys State Bank
Saint Simons Saint Simons State Bank
SandersvilleGeorge D Warthen Bank
Sandy Springs Citizens Natl Bank of Sandy Springs
SardisThe Bank of Sardis
SavannahThe Atlantic Savings Trust Co
The Ga State Sav Bk of Savannah
The Industrial Savings Bank
The C S Natl Bank
Liberty Natl Bank Trust Co
Savannah Bank Trust Co
SharonThe Bank of Sharon
ShellmanFirst State Bank
Social CircleThe Social Circle Bank
SopertonBank of Soperton
SpartaThe Bank of Hancock
StapletonThe Bank of Stapleton
Stone MtnThe Bank of Stone Mountain
SwainsboroThe Central Bank
The Citizens Bank of Swainsboro
SylvaniaThe Bank of Screven County
SylvesterThe Bank of Worth County
Sylvester Banking Co
TalbottonThe Peoples Bank of Talbotton
TallapoosaWest Ga Bank
TaylorsvilleThe Bank of Taylors ville
TennilleThe Tennille Banking Co
ThomastonBank of Upson
ThomasvilleCommercial Bank
ThomsonBank of Thomson
First National Bank
TiftonThe Bank of Tifton
The Farmers Bank of Tifton
The Citizens Bank of Tifton
ToccoaThe Citizens Bank of Toccoa
The Bank of Toccoa
TrentonThe Bank of Dade
TuckerBank of Tucker
Twin CityThe Durden Banking Co
Balance
June 30 1962
35 000 00
100 000 00
50 000 00
250 000 00
100 000 00
100 000 00
200 000 00
5000000
100 000 00
200 000 00
100 000 00
350 000 00
150 000 00
5000000
150 000 00
300 000 00
175 00000
50 000 00
50 000 00
100 000 00
200 000 00
50 000 00
10 000 00
125 000 00
175 000 00
50 000 00
75 000 00
100 000 00
250 000 00
100 000 00
50 000 00
125 000 00
175 000 00
150 000 00
150 000 00
100 000 00
100 000 00
25 000 00
25 000 00
5000000
Interest
Collected
in
Period
1 050 00
300000
150000
6 750 00
300000
300000
4 500 00
1 500 00
187500
4 50000
300000
900000
450000
150000
3 37500
900000
5 250 00
150000
1 50000
300000
600000
1 500 00
30000
3 750 00
5 250 00
1 500 00
2 250 00
300000
7 500 00
300000
1 500 00
3 750 00
25000
50000
50000
00000
00000
75000
75000
1 500 00STATE HIGHWAY DEPARTMENT OF GEORGIA
395
DETAIL OF TIME DEPOSITS WITH BANKS
JUNE 30 1962
DETAIL OF INTEREST RECEIVED
YEAR ENDED JUNE 30 1962
Balance
June 30 1962
25 000 00
50 000 00
85 000 00
200 000 00
75 000 00
LOCATION NAME OF BANK
Interest Due January 22 and July 22 Contd
UnadillaThe Exchange Bank of Unadilla
Union Point The Bank of Union Point
The Farmers Bank of Union Point
ValdostaThe C S National Bank
The First National Bank
The First State Bank 10000000
VidaliaThe Darby Banking Co 5000000
The Vidalia Banking Co 15000000
ViennaThe Citizens Bank 5000000
Villa RicaThe Bank of Villa Rica 50000 00
WadleyThe Bank of Wadley 4000000
Warner Robins The Bank of Warner Robins 30000000
The Citizens State Bank 15000000
WarrentonThe Citizens Bank 15000000
WashingtonThe Farmers Merchants Bank 12500000
The Washington Loan Banking Co 7500000
WatkinsvilleOconee State Bank 5000000
Waycross First National Bank 15000000
Southern Bank 10000000
WaynesboroBankof Waynesboro 30000000
First National Bank 30000000
West PointThe First Natl Bank Deposit
Withdrawn
WillacoocheeThe Peoples Bank
WinderThe Bank of Barrow
25 00000
160000 00
WoodbineThe Camden County State Bank 5000000
WoodburyWoodbury Banking Co
WoodstockThe Bank of Woodstock
2500000
4000000
Wrightsville The Bank of Wrightsville 7500000
The Exchange Bank of Wrightsville 10000000
ZebulonThe Bank of Zebulon 1500000
Interest
Collected
in
Period
750 00
1 500 00
2 550 00
4 500 00
2 250 00
3 000 00
1 50000
4 500 00
1 500 00
1 500 00
1 200 00
900000
4 500 00
4 500 00
3 750 00
2 25000
1 50000
4 500 00
3000 00
9 000 00
9 000 00
3 000 00
750 00
4 80000
1 500 00
750 00
1 200 00
2 250 00
3 000 00
45000
2751000000 80535000
Interest Due February 22 and August 22
Arlington Bostwick Banking Co 5000000
AthensThe C S National Bank
The Hubert State Bank 30000000
The Natl Bank of Athens 10000000
7 50000
7 50000
300000396
STATE HIGHWAY DEPARTMENT OF GEORGIA
DETAIL OF TIME DEPOSITS WITH BANKS
JUNE 30 1962
DETAIL OF INTEREST RECEIVED
YEAR ENDED JUNE 30 1962
LOCATION NAME OF BANK
Balance
June 30 1962
Interest Due February 22 and August 22 Contd
AtlantaThe Bank of Georgia
C S Natl BankMain Office
C S Bank of Atlanta
Buckhead Branch
Campbellton Plaza
Mitchell Street
Moreland Avenue
First Natl BankMain Office
Fulton Natl Bank
Main Office
CandlerBldg Office
Capitol Area
Decatur
Peachtree Road
Ponce de Leon Plaza
West End
Southside Atlanta Bank
Trust Company of Georgia
Main Office
Buckhead
East Atlanta
Lenox Square
AugustaThe C S National Bank
Georgia Railroad Bank Trust Co
Main Office
Walton Way
Realty Savings Bank
Richmond County Bank
The Peoples Bank
The First State Bank
American National Bank
Chamblee National Bank
The Bank of College Park
Bank of Rockdale
Glenwood Natl Bank
C S Emory Bank
East PointThe Bank of Fulton County
The C S Bank of East Point
FayettevilleThe Farmers Merchants Bank
HogansvilleThe Citizens Bank
Blackshear
Blakely
Brunswick
Chamblee
College Park
Conyers
Decatur
750 000 00
750 000 00
200 000 00
50 000 00
600 000 00
25 000 00
1 000 000 00
1 000 000 00
100 000 00
50 000 00
50 000 00
50 000 00
50 000 00
50 000 00
300 000 00
1 000 000 00
100 000 00
5000000
50 000 00
100 000 00
150 000 00
25 000 00
150 000 00
100 000 00
25 000 00
25 000 00
100 000 00
50 000 00
100 000 00
200 000 00
300 000 00
250 000 00
250 000 00
100 000 00
300 000 00
50 000 00
Interest
Collected
in
Period
22 50000
11 250 00
6 000 00
1 500 00
15 000 00
75000
26 250 00
22 500 00
300000
1 500 00
1 500 00
1 500 00
1 500 00
1 500 00
900000
26 250 00
3 000 00
1 500 00
1 500 00
3 000 00
4 500 00
750 00
4 500 00
3 000 00
750 00
750 00
3 000 00
1 500 00
3 000 00
6 000 00
9 000 00
7 500 00
7 500 00
300000
9 000 00397
STATE HIGHWAY DEPARTMENT OF GEORGIA
DETAIL OF TIME DEPOSITS WITH BANKS
JUNE 30 1962
DETAIL OF INTEREST RECEIVED
YEAR ENDED JUNE 30 1962
LOCATION NAME OF BANK
Interest Due February 22 and August 22 Contd
JonesboroThe Bank of Jonesboro
KingslandThe State Bank of Kingsland
MaconC S Natl Bank
Main Office
Ingleside
Westgate
First Natl Bank Trust Co
Main Office
Houston St
RoswellThe Roswell Bank
StatesboroThe Bulloch County Bank
Balance
June 30 1962
100 000 00
50 000 00
500 000 00
50 000 00
50 000 00
450 000 00
50 00000
300 00000
25 00000
Interest
Collected
in
Period
300000
1 500 00
12 750 00
1 500 00
12 000 00
1 50000
9 000 00
75000
1077500000 28425000
Total Time Deposits3828500000 108960000398
3 743 00
STATE HIGHWAY DEPARTMENT OF GEORGIA
DETAIL OF LAND PURCHASES
YEAR ENDED JUNE 30 1962
BANKS COUNTY
Treasurer of Banks County
3 76 Acres of Land 4 000 00
Lawyers Title Insurance Corp
Title Expense 152 40 m iQ
BARTOW COUNTY
W L McBurnette
3 Acres of Land 115300
Lawyers Title Insurance Corp
Title Expense gl Q0
Frank C DePart
3 Acres of Land 2 500 00
CRISP COUNTY
W T Sullivan
4 Acres of Land i800oo
Lawyers Title Insurance Corp
Title Expense 110 50
DADE COUNTY
Lawyers Title Insurance Corp
Title Expense
DeKALB COUNTY
J R Thompson
3 Acres of Land 200000
Lawyers Title Insurance Corp
Title Expense 113 75
EMANUEL COUNTY
Lawyers Title Insurance Corp
Title Expense
FLOYD COUNTY
Victor Vincenzi
1092 Acres of Land 5 000 00
Lawyers Title Insurance Corp
Title Expense 177 50
FULTON COUNTY
Lawyers Title Insurance Corp
Title Expense 19350
1 910 50
100 50
2 113 75
21400
5 177 50
MSTATE HIGHWAY DEPARTMENT OF GEORGIA
DETAIL OF LAND PURCHASES
YEAR ENDED JUNE 30 1962
399
8 674 75
81710
GWINNETT COUNTY
Henry F Wages
635 Acres of Land 400000
Lawyers Title Insurance Corp
Title Expense75 406775
HALL COUNTY
Mrs Cora Bell Parks Coker
41 Acres of Land 850000
Lawyers Title Insurance Corp
Title Expense 17475
HARALSON COUNTY
W O Strickland
2 Acres of Land 7000
Lawyers Title Insurance Corp
Title Expense 11710
HOUSTON COUNTY
Mrs Sara Louise Kezar Bembry
2 Acres of Land 9000
Lawyers Title Insurance Corp 6300
JACKSON COUNTY
Jack Shirley
0197 Acre of Land 450000
Lawyers Title Insurance Corp
Title Expense 9745
LOWNDES COUNTY
Mrs Rachel B Oowart Russell
42 Acres of Land 112500
Lawyers Title Insurance Corp
Title Expense 9465
MURRAY COUNTY
R S Peeples
398 Acres of Land
RICHMOND COUNTY
Lawyers Title Insurance Corp
Title Expense
96300
4 59745
1 219 65
1 99000
160 50400
STATE HIGHWAY DEPARTMENT OF GEORGIA
DETAIL OF LAND PURCHASES
YEAR ENDED JUNE 30 1962
STEPHENS COUNTY
Coats Clarke Inc
3 75 Acres of Land 600 Q0
Lawyers Title Insurance Corp
Title Expense rn
75 50 167550
WASHINGTON COUNTY
J H Bryan
2 226 Acres of Land 250 0Q
Lawyers Title Insurance Corp
Title Expense 76
WHITE COUNTY
Eston and Wilda Putnam
2 Acres of Land 0Q0 QQ
Lawyers Title Insurance Corp
Title Expense K
31450 131450
WHITFIELD COUNTY
John A and Opal H McDonald
1787 Acres of Land 5 000
Lawyers Title Insurance Corp
Title Expense 715Q
326 50
48 483 35
mmmmmmmmimmmmmmmmmmmmmmmmmtm
itt401
STATE HIGHWAY DEPARTMENT OF GEORGIA
DETAIL OF PAYMENTS FOR BUILDINGS
YEAR ENDED JUNE 30 1962
ADEL
Materials and Supplies
ALAMO
Equipment
Frigidaire Sales Corp1 Air Conditioner
ALBANY
Equipment
Frigidaire Sales Corp1 Air Conditioner
ATHENS
Materials and Supplies
ATLANTA
Equipment
Yarborough Awning Co 1 Venetian Blind w
American LaFrance6 Fire Extinguishers 13308
Wm Harvey Rowland of Georgia2 Alum
Pickup Covers 38a0
AUGUSTA
Material and Supplies r
City of AugustaHouse for R E Office 811 bu
Barton House WreckingMoving Bldg 285000
BARNESVILLE
Materials and Supplies
BAXLEY
Materials and Supplies
BLUE RIDGE
Materials and Supplies Iovrpn
Personal ServicesLabor 1917
CARTERSVILLE
Materials and Supplies 2765id
Gene White Contr Co Seaboard Surety Co
Final PaymentOf fice Bldg 1 63200
Henry W Moody Co and the Aetna Gas
Surety Co
Final PaymentSun Screens 359180 522380
Equipment
Joe Brown Electric Co
1 Fluorescent Fixture 4100
AndersonMcGriff Co
1140 Ft Telephone Pole 8000 12100
Personal ServicesLabor 521371
425085
25671
243 64
299 54
52808
380485
3195
9775
298904
13323 94402
STATE HIGHWAY DEPARTMENT OF GEORGIA
DETAIL OF PAYMENTS FOR BUILDINGS
YEAR ENDED JUNE 30 1962
CECIL
Materials and Supplies
Personal ServicesLabor
5198
1 377 52 1429 50
CEDARTOWN
Materials and Supplies
Rogers Co Wiring Radio Tower
Personal ServicesLabor
CHEROKEE
Materials and Supplies
CLARKESVILLE
Materials and Supplies
454 87
30000
720 03 1 474 90
COLQUITT
The Langdale Co Radio Antenna
COMMERCE
Hoyt R SmithRepairs to R E Office 900 00
Chatham ElectricalWiring Maint Barn 6250 96250
Materials and Supplies
CONYERS
Materials and Supplies
CORDELE
Materials and Supplies
CUSSETA
Materials and Supplies
DAHLONEGA
ParisDunlap HardwareSupplies
DALTON
Cochran Bros Contr Co Moving Bldg i m
Materials and Supplies
Personal ServicesLabor
ELLAVILLE
Materials and Supplies

227 87
60700
221 80
619 61 1 58211
105 21
1 114 97
246 65
4641
87595
1 363 33 4064 28
282 24
FARGO
Materials and Supplies P97
Personal ServicesLabor fo
105786 428547
mk403
13477
172338
STATE HIGHWAY DEPARTMENT OF GEORGIA
DETAIL OF PAYMENTS FOR BUILDINGS
YEAR ENDED JUNE 30 1962
FORSYTH
Oscar ScottDigging WelL 0J
Materials and Supplies
FRANKLIN
Materials and Supplies
GAINESVILLE
Goforth ElectricalWiring Radio Tower
402 44
Materials and Supplies
Equipment
Childs Service Station2 Gas Heaters iJ ou
Personal ServicesLabor X142 50
GLENWOOD
Materials and Supplies 0r
Personal ServicesLabor 18dUau
Equipment
Vidalia Concrete Block Co
1 Septic Tank 29500
Four Points L P Gas Co
1 Propane Tank 13500 43000
GREENVILLE
Materials and Supplies
HAMPTON
Materials and Supplies
HAPEVILLE
B E Roebuck Inc
Improvements and Alteration to Aerial Lab 3 W au
The Fidelity Casualty Co of N Y
Final PaymentAerial Lab 44twd
HARTWELL
Materials and Supplies
Hartwell Electric CoWiring Maint Barn
HAWKINSVILLE
Equipment
Frigidaire Sales Co1 Air Conditioner
HEPHZIBAH
Materials and Supplies
HIAWASSEE
Materials and Supplies
821931
6800
530
792080
59522
15357
17672
35698404
STATE HIGHWAY DEPARTMENT OF GEORGIA
DETAIL OF PAYMENTS FOR BUILDINGS
YEAR ENDED JUNE 30 1962
JESUP
Materials and Supplies 7875
Ginter Electric Co Install Power Plant 325 60 404 35
JONESBORO
Materials and Supplies 594 98
LAGRANGE
Materials and Supplies 95093
Equipment
Funderburks Co 2 Air Conditioners 43480 138573
LYONS
Equipment
Rural Gas Co2Heaters Installed 16800
MACON
Materials and Supplies 16370
Equipment
Phillips Garden MartShrubbery 129 20 29290
McDONOUGH
Materials and Supplies 19410
MIDVILLE
Materials and Supplies 261372
Georgia Electric SupplyWiring Maint Barn 5006 266378
MILLEN
Materials and Supplies 105 50
NEWNAN
Equipment
General Gas Corp 1 Heater 3195
ODUM
Kuhlke Constr Co
1 Butler Frame Bldg for Lab 40675
PRESTON
Materials and Supplies 41461
QUITMAN
Materials and Supplies 1013
ROCKMART
Materials and Supplies 5 50405
STATE HIGHWAY DEPARTMENT OF GEORGIA
DETAIL OF PAYMENTS FOR BUILDINGS
YEAR ENDED JUNE 30 1962
ROME
Victor Vincenzi
Purchase of House for R E Office 315500
SPARTA
Materials and Supplies 2890
Meco Inc 1 Storage Tank 5700 8590
STAPLETON
Materials and Supplies 2750
SWAINSBORO
Materials and Supplies 331 62
TENNILLE
Materials and Supplies 3075022
Equipment
Crane Supply Co Hot Water Heater 7154
Reeves HardwareZiegler Heater 239 95
IrwinCoB D Saw 6500
McClure PerkinsInstall Air Cond 4300
Meco Inc4 Storage Tanks 57200 99149 3174171
THOMASTON
Materials and Supplies 3930189
Equipment
Marbut Co 1 Heater 11045
Rumbold Co5 Heaters 94275
W D Alexander Co6 Heaters 11400
Dallas Supply2 Heaters 43600
Eubanks Appliance2 Air Cond 53700 214020
J A RuffinInstall Power Unit 74100
Bins Equipments Co
Bins for Shop 1096291
MinneapolisHoneywell
Final PaymentAir Cond and Heating
Unit 245500 1415891 5560100
THOMSON
Materials and Supplies 257767406
STATE HIGHWAY DEPARTMENT OF GEORGIA
DETAIL OF PAYMENTS FOR BUILDINGS
YEAR ENDED JUNE 30 1962
TIFTON
Materials and Supplies 1570297
Equipment
Kent Electric2 Time Clocks 4000
Evergreen NurseryShrubbery 17000
Snelson NurseriesShrubbery 1159 30 1 369 30
Delta Construction Co
Estimates 10 through 15Div Office 79 70675
A Thomas Bradbury Assoc
Legal BidsJuly 2128 Aug 4 1961 476219 8446894
Personal ServicesLabor 14 23634
J W PattersonTravel 3510
Jodie LoydTravel 20046 23556
WADLEY
Materials and Supplies
WASHINGTON
Materials and Supplies
WAYNESBORO
Materials and Supplies 74 79
Butler Mfg Co 1 Steel Bldg 236000
Georgia ElectricWiring Maint Barn 5007 241007
WEST POINT
Home Builders Inc Supplies
WHIGHAM
Materials and Supplies 1273 69
Personal ServicesLabor l66627
WOODBURY
Materials and Supplies
WRIGHTSVILLE
Materials and Supplies
SUMMARY
Personal Services
Travel Expense
Materials and Supplies
Contracts
11601311
9975
13000
2 484 86
24413
2 939 96
44045
117 45
284 369 98
30 525 26
235 56
121132 55
132476 61
284 369 98
STATE HIGHWAY DEPARTMENT OF GEORGIA
DETAIL OF EQUIPMENT PURCHASES
YEAR ENDED JUNE 30 1962
407
TRUCK DEPARTMENT
Ernest G Beaudry
Nov 1961 2 Ford Dump TrucksMaint 568040
Benson Chevrolet Co
July 1961 4 Chev T Panel TrucksConst 787392
Feb 1962 1 Chev TruckConst 208562
Bickerstaff Chevrolet Co
May 1962 3 Chev TrucksMaint 584005
Brooks Chevrolet Co
Aug 1961 6 Chev Dump TrucksMaint 1743588
Sept 1961 2 Chev Stake Body TrucksMaint 553912
Oct 1961 4 Chev Dump TrucksMaint 1198248
Jan 1962 4 Chev Dump TrucksMaint 1187608
Feb 1962 2 Chev JT PickupsMaint 302000
May 1962 3 Chev TrucksConst 612000
Buf ord Motor Co
Sept 1961 4 Chev iT PickupsConst 631156
Jan 1962 4 Chev TrucksConst 832400
Martin Burks Motor Co
June 1962 1 Ford TruckConst 200550
Camilla Motor Co Inc
Aug 1961 3 Ford iT PickupsMaint 485100
Central Chevrolet Co
Aug 1961 1 Chev TruckMaint 209538
Oct 1961 2 Chev TrucksMaint 413420
Dec 1961 2 Chev TrucksMaint 413420
Crest Motor Co
Aug 1961 1 Ford Stake Body TruckMaint 274888
Oct 1961 2 Ford 1T PickupsMaint 378300
Daniels Chevrolet Co
Dec 1961 1 Chassis and CabMaint 335500
Dec 1961 2 Chev TrucksConst 413804
Feb 1962 1 Chev T PickupMaint 160704
DarrellJohnson
July 1961 1 Chev TruckConst 217687
Aug 1961 1 Chev TruckConst 248079
Davis Bros Chevrolet Co
Jan 1962 2 Chev Dump TrucksMaint 554626
Davis Motor Co
June 1962 2 Ford T PickupsMaint 330722408
STATE HIGHWAY DEPARTMENT OF GEORGIA
DETAIL OF EQUIPMENT PURCHASES
YEAR ENDED JUNE 30 1962
TRUCK EQUIPMENT Contd
Dillard Builders Supply
July 1961 lGMCTruckMalnt 263700
Sam Duggan
Feb 1962 8 Chev Dump TrucksMaint 2344112
Dunlap Chevrolet Co
Oct 1961 5 Chev Dump TrucksMaint 1451225
East Point Ford Co
July 1961 1 Ford JT PickupConst 1 598 18
Dec 1961 1 Ford TruckConst 2 14126
Feb 1962 2 Ford TrucksMaint 379980
Elkins Motor Co
Feb 1962 3 Ford JT PickupsConst 4 847 58
FranklinOverstreet
July 1961 1 Ford JT PickupMaint 1 605 00
Sept 1961 3 Ford T PickupsMaint 4812 00
Feb 1962 4 Ford Dump TrucksMaint 1164000
General Steel Co
June 1962 Cages for New BusesMaint 216 64
Gilmer Motor Co
June 1962 5 Ford T PickupsMaint 805000
Greene County Motor Co
Nov 1961 5 Ford iT PickupsConst 829500
Haley Motor Co
Sept 1961 5 Ford Dump TrucksMaint 13 648 50
May 1962 2 Ford Dump TrucksMaint 6108 36
Handaway Motor Co
May 1962 2 Ford TrucksMaint 1578300
Julian Harrison Co
Jan 1962 1 Ford iT PickupConst 1 561 08
June 1962 2 Ford iT PickupsConst 324122
Hines Motor Co
Feb 1962 2 Chev iT PickupsMaint 3028 56
Feb 1962 3 Stake Body TrucksMaint 8 143 80
May 1962 12 Chev Dump TrucksMaint 3534312
Holland Chevrolet Co
June 1962 4 Chev TrucksConst 833664
HHSTATE HIGHWAY DEPARTMENT OF GEORGIA
DETAIL OF EQUIPMENT PURCHASES
YEAR ENDED JUNE 30 1962
409
TRUCK EQUIPMENT Contd
Hub Motor Co
Aug 1961 1 Ford SedanMaint
Aug 1961 1 Ford TruckMaint
Dec 1961 1 Ford Dump TruckConst
Hurst Motor Co
Oct 1961 4 Ford Dump TrucksMaint
King Bros Motor Co
Jan 1962 lFordTruckMaint
Lokey Chevrolet Co
June 1962 3 Chev T PickupsMaint
McCormick Farm Equipment
Mar 1962 1 Front End LoaderMaint
McDougal Motors
Aug 1961 1 Ford T PickupMaint
Al Means Ford
July 1961 1 Truck ChassisConst
Nix Ford Inc
Aug 1961 3 Dump TrucksFordMaint
Jan 1962 4 Dump TrucksFordMaint
June 1962 1 Dump TruckFordMaint
Otwell Motor Co
Aug 1961 5FordPickupsConst
Oct 1961 4 Ford Dump TrucksMaint
June 1962 1 Ford Dump TruckMaint
ParkerWhite Motors
Jan 1962 4 Ford iT Pickups Const
April 1962 1 Ford iT Pickup Maint
Carey Paul Ford
April 1962 1 Ford Delivery Truck Maint
May 1962 2 Ford TrucksConst
June 1962 1 Ford iT Pickup Maint
June 1962 3 Ford Trucks Mamt
Randall Blakely
Aug 1961 2 Stake Body TrucksFord Mamt
Feb 1962 4 Ford Dump TrucksMaint
Richardson Ford Co
May 1962 2 Ford TrucksMamt
1 876 52
278723
2 80019
11 796 00
1 982 70
4 889 34
2 785 56
1 602 60
5 411 64
8 824 68
11 539 92
2 899 90
7 832 40
10 633 28
2 987 45
6 434 60
1 620 95
1 861 40
4 348 64
1 594 41
5 584 20
7 743 28
11 678 60
4 026 48410
STATE HIGHWAY DEPARTMENT OF GEORGIA
DETAIL OF EQUIPMENT PURCHASES
YEAR ENDED JUNE 30 1962
TRUCK EQUIPMENT Contd
Wm Harvey Rowland of Georgia
Oct 1961 1 Sportliner Pickup CoverConst
Jan 1962 1 Sportliner Pickup CoverConst
June 1962 2 UtilitopsConst
Shuman Motor Co
Oct 1961 1 Ford TruckMaint
John Smith Co
Aug 1961 2 Chev T Pickups Maint
Feb 1962 1 Chev TruckConst
June 1962 3 Chev TrucksMaint
J R Smith Motor Co
July 1961 3 Ford T PickupsConst
Oct 1961 5 Ford Dump TrucksMaint
Soperton Motor Co
July 1961 5 Chev Dump TrucksMaint
Stovall Motor Co
Dec 1961 1 Ford TruckConst
Suggs Chevrolet Co
Sept 1961 3 Chev JT PickupsConst
Tallyho Mfg Co
Nov 1961 3 UtilitopsConst
Dec 1961 1 UtilitopOonst
Jan 1962 2 UtilitopsConst
Thornton Chevrolet Co
Jan 1962 1 Chev 1Ton PickupMaint
Treadwell Ford Co
Oct 1961 8 Ford PickupsMaint
Treasurer of the United States
Nov 1961 1 Passenger BusMaint
Nov 1961 1 21T Gas Tank TruckMaint
Nov 1961 1 Passenger BusMaint
Jan 1962 1 Ford BusMaint
May 1962 1 Dump TruckMaint
May 1962 1 Dump TruckMaint
Wade Motor Co
July 1961 1 Ford Truck Maint
July 1961 3 Ford T Pickups Const
Dec 1961 1 Ford Pickup Const
Jan 1962 2 Ford T Pickups Const
22800
24000
399 00
2 848 94
319818
3 35097
8 509 02
4 798 92
14 399 05
14 999 95
2 203 56
4 809 21
208 50
6950
139 00
1 942 73
12 716 24
314 90
655 55
379 80
425 00
3 017 85
3 01785
1 875 92
5 010 99
1 602 48
3 982 54411
I
STATE HIGHWAY DEPARTMENT OF GEORGIA
DETAIL OF EQUIPMENT PURCHASES
YEAR ENDED JUNE 30 1962
TRUCK EQUIPMENT Contd
Wallace Chevrolet Co
Nov 1961 5 Chev Dump TrucksMaint 1347500
WarlickJones Chevrolet
Oct 1961 8 Chev Dump TrucksMaint 2084192
Nov 1961 2 Chev TrucksMaint 409870
Jan 1962 4 Chev Dump TrucksMaint 1157140
Way Bros
June 1962 5 Dodge TrucksConst 977880
Wilkinson Motor Co
Oct 1961 5 Ford iT PickupsMaint 798750
Oct 1961 5 Ford Dump TrucksMaint 2531985
Willingham Motor Co
Oct 1961 4 Chev Dump TrucksMaint 1085924
Feb 1962 4 Chev TrucksConst 816084
Wisdom Motor Co
Aug 1961 2 Chev T PickupsMaint 354684
YFteebM019622 Chev TrucksConst 419990 66196821
TRACTOR EQUIPMENT
Ernest G Beaudry Inc
April 1962 1 Truck TractorMaint 641709
June 1962 1 Truck TractorMaint 617499
Blalock Machinery Co
Nov 1961 1 Diesel Engine TractorMaint 3127875
Dawson Motor Co
May 1962 1 Truck TractorMaint 618800
Home Equipment Co
May 1962 1 New TractorMaint 222711
McCormick Farm Equipment Co
June 1962 1 TractorMaint 229009
McGill Truck Tractor Co
June 1962 6 Tractors wFront End
LoadersMaint 1220994
MFM Truck Tractor Co
Sept 1961 3 WheelType TractorsMaint 426738
May 1962 1 WheelType TractorMaint 2 28064
412
STATE HIGHWAY DEPARTMENT OF GEORGIA
DETAIL OF EQUIPMENT PURCHASES
YEAR ENDED JUNE 30 1962
TRACTOR EQUIPMENT Contd
Rome Faim Equipment Co
Feb 1962 23 WheelType TractorsMaint 4762863
Slade Tractor Co
Aug 1961 5 Ford TractorsMaint 1044025
Smith Gin Co
Aug 1961 1 John Deere Gas TractorConst 568048
Stinson Tractor Co
Sept 1961 12 WheelType TractorsMaint 25 356 60
Stith Equipment Co
Feb 1962 1 WheelType TractorMaint 112826
Treasurer of the United States
Sept 1961 1 Crawler TractorMaint 13967
Sept 1961 2 Crawler TractorsMaint 255298
Feb 1962 1 International Tractor OraneMaint 59385
May 1962 1 Cat TractorMaint 75755
June 1962 5 Crawler TractorsMaint 473400
Walker Motor Co
June 1962 1 Truck TractorMaint 618249 17852875
MOWER EQUIPMENT
R C Cropper Co
Nov 1961 3 Rotary Pull MowersMaint 118833
April 1962 4 Rotary Pull MowersMaint 148960
April 1962 5 Rotary Pull MowersMaint 186200
May 1962 16 Rotary Pull MowersMaint 595840
Haley Motor Co
Oct 1961 3 Power MowersMaint 534840
Lilliston Implement Co
Aug 1961 1 Rotary Pull MowerMaint 40800
Dec 1961 1 Rotary Pull MowerMaint 43800
June 1962 3 Rotary Pull MowersMaint 105060
Madison Truck Tractor Co
Sept 1961 4 H D Power MowersMaint 697600
McGill Truck Tractor Co
Sept 1961 2 Tractor MowersMaint 351800
MFM Truck Tractor Co
Sept 1961 1 Tractor for Pulling MowerMaint 161378
Rome Farm Equipment Co
Feb 1962 1 Power MowerMaint 208810 3193921
MSTATE HIGHWAY DEPARTMENT OF GEORGIA
DETAIL OF EQUIPMENT PURCHASES
YEAR ENDED JUNE 30 1962
413
POWER GRADER EQUIPMENT
Hendrix Machinery Co
May 1962 5 Motor GradersMaint
Stith Equipment Co
Nov 1961 1 MultiPurpose GradeaUMaint
April 1962 1 MultiPurpose GradeaUMaint
May 1962 1 MultiPurpose GradeaUMaint
Treasurer of the United States
Aug 1961 2 Motor GradersMaint
Aug 1961 2 Motor Graders
2 Concrete MixersMaint
May 1962 1 Motor GraderMaint
May 1962 1 Motor GraderMaint
TriState Tractor Co
June 1962 2 GaUon Motor GradersMaint
June 1962 8 Tandem Motor GradersMaint
GRADER EQUIPMENT
Treasurer of the United States
Sept 1961 2 Motor GradersMaint
TriState Tractor Co
June 1962 8 Tandem Motor GradersMaint
MISCELLANEOUS ROAD EQUIPMENT
Acker Drill Co
Oct 1961 2 Core DrillsConst
Oct 1961 2 Water SwivelsConst
R S Armstrong Bros Co
Aug 1961 1 Asphalt DistributorMaint
Sept 1961 1 Dust Collector and Exhaust
AssemblyMaint
Oct 1961 2 Jaeger Truck MixersMaint
Oct 1961 1 Portable Concrete Batching
PlantMaint
Dec 1961 12 Asphalt KettlesMaint
Jan 1962 8 Asphalt KettlesMaint
Jan 1962 4 Asphalt KettlesMaint
Jan 1962 3 Core Drills3 Water SwivelsConst
Feb 1962 1 Aggregate Wheel Barrow
ScaleMaint
Feb 1962 4 Asphalt KettlesMaint
April 1962 2 Traffic RollersMaint
May 1962 3 Asphalt KettlesMaint
June 1962 5 Jaeger Truck MixersMaint
June 1962 10 Asphalt KettlesMaint
49987 50
38 531 31
38 928 54
38928 54
3 92418
986 00
14300
10 383 00
3 27500
27 662 00
4 334 00
5496 00
3 664 00
1 832 00
1 650 00
394 71
1 832 00
9 988 00
1 216 50
61 450 00
446050
336259
1 453 40
713 70
22 768 00
91 072 00 289 669 76
2 095 64
9107200 93167 64
414
STATE HIGHWAY DEPARTMENT OF GEORGIA
DETAIL OF EQUIPMENT PURCHASES
YEAR ENDED JUNE 30 1962
MISCELLANEOUS ROAD EQUIPMENT Contd
Auto Crane Co
Nov 1961 1 Auto CraneMaint 141463
Bairstaw Distri Co
June 1962 1 Battery Powered CraneMaint 213228
Barnes Trucking Co
Aug 1961 Damage ClaimMaint 1800
Big Four Industries Inc
Sept 1961 FreightMaint 1290
Birmingham Tank Co
Aug 1961 1 Asphalt Storage TankMaint 162000
Blalock Machinery Co
July 1961 1 Tandem RollerMaint 565000
Sept 1961 1 SweeperBlower CombMaint 188800
Sept 1961 6 Generator SetsMaint 148500
Dec 1961 1 Air CompressorMaint 344250
May 1962 2 Tractor ShovelsMaint 2157408
Boykin Tool Supply
July 1961 1 Air Hose Reel and MeterMaint 18800
Central of Georgia R R Co
Aug 1961 FreightMaint 23295
Contractors Equipment Co
Aug 1961 1 Hot Oil CirculatorMaint 5198 00
Aug 1961 1 Asphalt DistributorMaint 10 42500
April 1962 1 3 Centrifugal PumpMaint 35950
May 1962 1 3 Centrifugal PumpMaint 35950
June 1962 7 Portable Tandem RollersMaint 2844310
Dillard Builders Supply
May 1962 1 Low Boy TrailerMaint 399500
Fulton Supply Co
April 1962 1 Drill and Electric Skill SawMaint 11198
Georgia Supply Co
Mar 1962 10 Asphalt PumpsMaint 199000
John A Harris Son
Jan 1962 1 Clinton Chain SawMaint 17817
IngersollRand Co
April 1962 1 Air DrillMaint 53000
Interstate Rubber Products Corp
April 1962400 Rubber Traffic ConesMaint 56400415
STATE HIGHWAY DEPARTMENT OF GEORGIA
DETAIL OF EQUIPMENT PURCHASES
YEAR ENDED JUNE 30 1962
MISCELLANEOUS ROAD EQUIPMENT Contd
Keenan Auto Parts Co
May 1962 1 DollyMaint 16420
The Korit Co
Oct 1961 2 Portable Drilling MachinesConst 128000
Lasseter Tractor Co
June 1962 1 John Deere PlowMaint 23940
Lilliston Implement Co
May 1962 7 Tow CuttersMaint 2 606 40
The Maintenance Co
Jan 1962 2 Distance Measuring WheelsMaint 15393
W T Mayfield Trucking Co
Aug 1961 FreightMaint 10780
Meco Inc
Dec 1961 1 Smith Meter and AccessMaint 68642
May 1962 1 Jaeger MixerMaint 24720
June 1962 1 Truck LiftMaint 107500
Mertz Equipment Co
May 1962 2 Concrete Batching PlantsMaint 838800
June 1962 1 Tandem RollerMaint 518000
Morgans Inc
Nov 1961 lChainSawMaint 15188
Feb 1962 4 Track JacksMaint 202 60
PyeBarker Supply Co
Aug 1961 1 Portable Elec WelderMaint 120000
Pyron Garrow
Aug 1961 1 Outboard MotorLab 41550
Wm Harvey Rowland of Georgia
Oct 1961 IBraden WinchMaint 58125
Dec 1961 1 Alum Pickup CoverConst 19000
Safeway Packing Equipment Service Inc
Aug 1961200 Traffie C onesMaint 28812
Shellhorse Tractor Co
Feb 1962 1 Cutipacker
1 Fertilizer Spreader and
SeederMaint 52400
Shop
Aug 1961 1 Low Boy TrailerMaint 37994416
STATE HIGHWAY DEPARTMENT OF GEORGIA
DETAIL OF EQUIPMENT PURCHASES
YEAR ENDED JUNE 30 1962
MISCELLANEOUS ROAD EQUIPMENT Contd
Specialty Constr Products Co
Aug 19612000 Masonry ReinforcementsConst 6116
Statham Machine Equipment Co
Mar 1962 2 Air CompressorsMaint 322900
May 1962 1 Paving BreakerMaint 52136
Stith Equipment Co
July 1961 2 Tractor ShovelsMaint 2332400
Sept 1961 1 Trenching BucketMaint 68500
Sept 1961 1 SelfPropelled Chip SpreaderMaint 14469 64
Feb 1962 1 Paver SpreaderMaint 156073
June 1962 1 Air CompressorMaint 354635
Tarrant Mfg Co
Aug 1961 2 Slurry Seal SpreadersMaint 2242 00
May 1962 2 Slurry Seal SpreadersMaint 236000
May 1962 2 Slurry Seal SpreadersMaint 2 360 00
Thelning Marine Shop
Feb 1962 Repairs on Major Edgar
CarrollMaint 454623
Tractor Machinery Co
Aug 1961 3 Sand Blasting MachinesMaint 186736
Aug 1961 1 Centrifugal PumpMaint 40300
Dec 1961 1 Clam Shell BucketMaint 138031
April 1962 3 Paving BreakersMaint 135000
April 1962 1 Paving BreakerMaint 62836
April 1962 1 Marlow PumpMaint 65000
June 1962 1 Paving BreakerMaint 42350
June 1962 1 Clam Shell BucketMaint 164282
Treasurer of the United States
Aug 1961 1 Asphalt Finishing MachineMaint 207792
Sept 1961 1 Clam Shell BucketMaint 14526
Jan 1962 2 Air CompressorsMaint 145600
Feb 1962 1 Aggregate Drier and
2 Bituminous KettlesMaint 397797
Feb 1962 1 Ferry Vehicle and Passenger
DieselMaint 4 26240
April 1962 1 Passenger BusMaint 37980
May 1962 1 Crawler CraneMaint 255890
May 1962 1 CraneMaint 309800
May 1962 2 Tandem RollersMaint 1004400
June 1962 1 Truck CraneMaint 310000
TriState Tractor Co
Aug 1961 1 Combination RollerMaint 1193200STATE HIGHWAY DEPARTMENT OF GEORGIA
DETAIL OF EQUIPMENT PURCHASES
YEAR ENDED JUNE 30 1962
417
MISCELLANEOUS ROAD EQUIPMENT Contd
Turner Cole
April 1962 4 30T Rams 2 Hydraulic
Pumps wAccessoriesMaint
United Motor Freight Terminal
Aug 1961 FreightMaint
Wald Industries Inc
June 1962 1 Traffic Line MarkerMaint
OFFICE EQUIPMENT
Ace Camera Stores
Feb 1962 1 Kodak MotormaticAdm
Addo Adler Sales Co
Oct 1961 1 TypewriterAdm
Nov 1961 1 Stencil DuplicatorAdm
April 1962 1 Duplicator
1 Paper Jogger
1 CabinetAdm
AddressographMultigraph
Dec 1961 1 Multilith Offset MachineAdm
Mar 1962 2 Angular Adj ClampsAdm
Air Photo Supply
Mar 1962 1 Morse PrinterAdm
W D Alexander
June 1962 1 Air ConditionerConst
Ivan Allen Co
July 1961 1 File CabinetAdm
July 1961 1 Storage CabinetAdm
July 1961 1 Storage CabinetAdm
Aug 1961 1 SectyDeskAdm
Sept 1961 1 Portable FileAdm
Sept 1961 2 HiLow TW StandsAdm
Dec 1961 1 BookcaseLab
Dec 1961 1 ShowcaseLab
Feb 1962 2 File CabinetsAdm
Feb 1962 2 Book UnitsAdm
Feb 1962 4 Elec Pencil SharpenersAdm
Feb 1962 ExpressAdm
April 1962 1 Posture ChairAdm
May 1962 1 Secty DeskAdm
American Office Equipment Co
Sept 1961 1 File CabinetAdm
421 34
3499
1 262 75 366 607 09
100 65
126 00
596 00
806 00
773525
102 00
259 90
237 59
5400
4950
4350
196 60
3835
3744
118 80
396
387 00
159 80
11296
269
4800
196 60
8925418
STATE HIGHWAY DEPARTMENT OF GEORGIA
DETAIL OF EQUIPMENT PURCHASES
YEAR ENDED JUNE 30 1962
OFFICE EQUIPMENT Contd
ApecoAm Photo Equipment Co
Mar 1962 1 HiSpeed PrinterAdm 38115
Mar 1962 1 Paper DispenserAdm 24 95
Ball Stalker Co
Feb 1962 50 Steel Transfer CasesAdm 31100
Berry Industrial Equipment Co
June 1962 1 Service CartAdm 3564
Beck Gregg Hardware
Feb 1962 1 HeaterAdm 2495
June 1962 1 Elec Wall ClockAdm 2208
BermanLipton Co
Jan 1962 1 DeskAdm 22163
Mar 1962 2 Exec FilesAdm 61634
Bragg Appliance Center
Mar 1962 1 Air ConditionerConst 45995
Bryant Lithographing Co
Oct 1961 2 Machine StandsAdm 5450
Business Equipment Supply
June 1962 2 Revolving Arm ChairsLab 6508
Calhoun Co
Feb 1962 2 Leathernettes
4 Speaker CabinetsAdm 735 00
Capitol Office Supply
July 1961 7 Jayom FilesAdm
12 Economy FilesAdm
Aug 1961 1 Swivel ChairAdm
1 Exec ChairAdm
3 Wood ChairsAdm
1 File CabinetAdm
Sept 1961 2 File CabinetsAdm
Oct 1961 3 File Cabinets Adm
1 Bookcase
1 File CabinetAdm
Nov 1961 1 Metal Table Adm
2 Typist ChairsAdm
2 Swivel ChairsAdm
1 DeskAdm
1 DeskAdm
2 Exec DesksAdm
6 Steel WastebasketsAdm
6 Metal ChairsAdm
62 65
3540
9695
77 40
133 50
59 50
128 90
227 85
262 25
11225
162 00
202 50
234 00
234 00
385 80
38 10
249 60
HdSTATE HIGHWAY DEPARTMENT OF GEORGIA
DETAIL OF EQUIPMENT PURCHASES
YEAR ENDED JUNE 30 1962
419
OFFICE EQUIPMENT Contd
Capitol Office Supply Contd
Dec 1961 1 Stand for CalculatorAdm 10785
1 DeskLampAdm 1795
Mar 1962 3 LetterSize Files 1 Legal
Size FileAdm 30615
2 LetterSize FilesAdm 13940
30 5Drawer Files 1 Card FileAdm 3777 85
4 Desks 9 Chairs 9 FilesAdm 268865
5 Desks 10 Chairs 8 Desk
TraysAdm 182725
1 Table 12 Chairs 100 Folding
Chairs 2 Hat RacksAdm 206000
1 Table 1 Waste Basket 2
ChairsAdm 42080
1 Secty Desk 1 Secty Unit
1 Secty ChairAdm 85360
1 Desk 3 Chairs 1 Table
lFile 1 BookcaseAdm 94380
1 Secty Desk 1 Chair 3 Desk
TraysAdm 1233 40
1 Desk 2 Chairs 3 Desk TraysAdm 612 95
1 Secty Desk and Chair 1
Side Chair 1 Desk TrayAdm 38615
2 Chairs 1 Desk Pedestal 1
Desk Top 1 Desk TrayAdm 60015
1 Desk 1 Swivel Chair 2 Desk
TraysAdm 452 60
1 Secty Desk and Chair 1 Side
Chair 2 Desk TraysAdm 55840
1 Desk 3 Chairs 1 Table 1
File Cabinet 1 Waste
BasketAdm 94380
3 Desks 8 Desk Trays 4 Waste
Baskets 8 ChairsAdm 147745
2 Desks 5 Chairs 2 Waste
Baskets 6 Desk TraysAdm 133905
2 Desks 6 Chairs 7 Trays
1 File 1 Bookcase 2 Waste
BasketsAdm 134990
2 Desks 5 Chairs 6 Trays
2 Waste BasketsAdm 182160
2 Desks 5 Chairs 6 Trays
1 BookcaseAdm 134990
2 Desks 5 Chairs 8 Trays
1 TableAdm 90265420
STATE HIGHWAY DEPARTMENT OF GEORGIA
DETAIL OF EQUIPMENT PURCHASES
YEAR ENDED JUNE 30 1962
OFFICE EQUIPMENT Contd
Capitol Office Supply Contd
April 1962 1 Exec DeskAdm
1 Exec Posture ChairAdm
1 SofaAdm
1 Corner TableAdm
1 Step TableAdm
1 Plastic Top TableAdm
4 Side Arm ChairsAdm
1 Walnut Waste BasketAdm
2 Desk TraysAdm
2 Smoking StandsAdm
3 Ash TraysAdm
1 Walnut CouchAdm
2 ChairsAdm
1 Smoking StandAdm
1 TableAdm
2 Torpedo Waste BasketsAdm
2 Desk LampsAdm
1 CostumerAdm
May 1962 54 Transfer Check CasesAdm
16 Transfer Cases 1 TW
StandAdm
2 DesksAdm
2 Exec Posture ChairsAdm
2 BookcasesAdm
2 TablesAdm
2 File CabinetsAdm
2 CostumersAdm
2 Waste BasketsAdm
4 Side Arm ChairsAdm
2 Desk TraysAdm
4 Desk TraysAdm
4 Sets SupportsAdm
1 Desk PedestalAdm
15 Desk TraysAdm
10 Sets SupportsAdm
2 ChairsAdm
1 BookcaseAdm
3 TW StandsAdm
June 1962 2 Step LaddersAdm
2 Storage CabinetsAdm
1 Desk 2 ChairsAdm
2 Chair TrucksAdm
CarithersWallaceCourtenay
July 1961 2 BookcasesAdm
1 File CabinetAdm
H
873 80
26910
268 00
9920
6400
9760
764 00
2080
1320
4000
2250
150 40
7090
2000
7675
3290
3490
2250
294 30
136 65
561 80
30130
255 00
252 80
13940
3560
1200
306 60
710
1340
260
4350
5125
650
38200
127 50
101 85
8980
144 80
332 90
105 00
114 30
2412
STATE HIGHWAY DEPARTMENT OF GEORGIA
DETAIL OF EQUIPMENT PURCHASES
YEAR ENDED JUNE 30 1962
421
OFFICE EQUIPMENT Contd
CarithersWallaceCourtenay Contd
July 1961 2 File CabinetsAdm
1 Step LadderAdm
10 File CabinetsAdm
1 File CabinetAdm
1 TableAdm
1 Oak TableLab
1 DeskLab
1 ChairLab
9 File CabinetsLab
2 DesksLab
2 ChairsLab
5 File CabinetsLab
1 CabinetLab
2 ChairsLab
1 CabinetLab
6 File CabinetsAdm
Aug 1961 5 File CabinetsLab
3 File CabinetsLab
3 DesksLab
3 ChairsLab
1 DeskLab
2 5Drawer FilesAdm
1 5Drawer FileAdm
1 TableAdm
1 ChairAdm
1 5Drawer FileAdm
1 DeskAdm
1 4Drawer FileAdm
1 TW Stand 1 TableAdm
1 TW Stand 1 TableAdm
1 TW Stand 1 TableAdm
3 LetterSize FilesAdm
1 Steel TableAdm
Sept 1961 1 File CabinetAdm
2 5Drawer FilesH P
1 LetterSize FileAdm
2 Gunlock ChairsAdm
2 Shelbyville Waste BasketsAdm
2 LegalSize FilesAdm
1 DeskAdm
Oct 1961 CreditAdm
1 DeskAdm
1 ChairAdm
1 DeskAdm

449 30
6714
1 21814
7180
7330
1700
210 37
5610
713 00
341 70
192 80
437 00
261 38
2720
262 00
730 88
392 54
151 80
512 55
283 50
170 85
248 60
163 41
6503
6970
124 30
309 76
102 21
213 13
7330
21313
143 60
139 83
2272
248 60
124 30
151 20
5500
284 32
267 45

320
170 85
9640
210 37422
STATE HIGHWAY DEPARTMENT OF GEORGIA
DETAIL OF EQUIPMENT PURCHASES
YEAR ENDED JUNE 30 1962
OFFICE EQUIPMENT Contd
CarithersWallaceCourtenay Contd
Oct 1961 1 ChairAdm
1 Desk 1 ChairAdm
Nov 1961 1 File CabinetAdm
2 Sect BookcasesAdm
1 Storage CabinetAdm
1 Double Door CabinetAdm
1 File CabinetAdm
6 File CabinetsAdm
Dec 1961 1 TableAdm
1 DeskAdm
1 FileAdm
1 Chair AdjustAdm
1 Legal Size FileAdm
1 Leather ChairAdm
1 Ledge Type ShelvingAdm
Jan 1962 3 File CabinetsAdm
5 Tables h P
1 Step Ladderh P
Feb 1962 1 DeskAdm
1 FileAdm
1 FileAdm
1 ChairAdm
2 FilesAdm
2 FilesAdm
1 Chair ComfortAdm
i FneAdm
4 FilesAdm
1 ChairAdm
ITableLab
4 ChairsLab
1 ChairLab
1 DeskLab
Mar 1962 1 Wood TableLab
2 Desks 2 Chairs Lab
2 G F FilesA6m
1 DeskAdm
1 Swivel Chair Adm
1 Table Adm
2 Walnut Posture ChairsAdm
6 LetterSize CabinetsAdm
15 Storage CasesAdm
3 ChairsAdm
7800
265 41
7182
3230
106 00
106 04
124 30
846 98
11135
170 85
146 60
6970
14216
7800
4975
20440
289 35
6000
2250
7180
9626
6970
263 49
278 38
112 20
124 30
497 20
7560
7200
5440
5610
210 37
7200
52810
248 60
7629
6970
6503
15600
745 80
187 50
5540STATE HIGHWAY DEPARTMENT OF GEORGIA
DETAIL OF EQUIPMENT PURCHASES
YEAR ENDED JUNE 30 1962
423
OFFICE EQUIPMENT Contd
CarithersWallaeeCourtenay Contd
April 1962 2 File CabinetsAdm
2 BookcasesAdm
1 Posture ChairAdm
1 Desk 2 ChairsAdm
1 File CabinetAdm
May 1962 1 LetterSize FileAdm
1 Desk 1 ChairAdm
6 55 Drawer FilesAdm
5 File CabinetsAdm
June 1962 6 File Cabinets 2 Extra ShelvesAdm
2 File CabinetsAdm
6 File CabinetsAdm
3 File CabinetsAdm
2 File CabinetsAdm
2 DesksAdm
1 DeskAdm
1 Step Ladder 1 File CabinetAdm
JohnW Wm H Carlson
May 1962 2 Wood DolliesAdm
Cherokee Wholesalers
Dec 1961 1 Market HeaterAdm
Dictaphone Corp
Sept 1961 1 Recording MachineAdm
1 Dictaphone and AccessoriesAdm
1 Dictaphone and AccessoriesAdm
Oct 1961 1 Dictet Recorder and
AccessoriesAdm
Mar 1962 1 Dictet TyperAdm
Thomas A Edison
July 1961 1 Midge Type Recorder
CompleteAdm
May 1962 1 Transcriber wAccessoriesAdm
Friden Inc
Oct 1961 2 CalculatorsAdm
Nov 1961 1 CalculatorAdm
Feb 1962 1 CalculatorAdm
May 1962 1 CalculatorAdm
2 Adding MachinesAdm
Frigidaire Sales Corp
July 1961 2 Air ConditionersAdm
Fullbrights
July 1961 1 Air ConditionerAdm
20440
5717
6970
349 77
14216
7180
280 07
745 80
317 80
752 28
248 60
745 80
372 90
145 60
27412
137 06
13210
3970
1663
354 55
32205
78700
344 55
35500
450 65
97600
176000
95000
54500
88000
73800
29154
32600424
STATE HIGHWAY DEPARTMENT OF GEORGIA
DETAIL OF EQUIPMENT PURCHASES
YEAR ENDED JUNE 30 1962
OFFICE EQUIPMENT Contd
General Electric Supply Co
Nov 1961 2 Portable FansAdm 7000
April 1962 Lighting FixturesAdm 21741
General Fire Extinguisher Co
Dec 1961 2 Fire ExtinguishersAdm 7720
General Microfilming
Feb 1962 1 VerifaxSignet CopierAdm 16625
Georgia Blue Print Co
July 1961 2 Drawing TablesAdm 22000
2 StoolsAdm 5040
Sept 1961 1 5Drawer Map FileAdm 11220
5 TablesAdm 55000
5 StoolsAdm 12600
2 TablesAdm 20826
2 StoolsAdm 4800
25 StoolsAdm 48675
Oct 1961 4 Filing StoolsAdm 2800
3 Drafting StoolsAdm 5937
3 TablesAdm 31239
Nov 1961 1 Drafting Table and StoolAdm 18740
4 Files 1 File Cap 1 Flush
BaseAdm 44292
Dec 1961 1 Draftsman StoolAdm 6996
1 Drawing TableAdm 11000
Jan 1962 1 Drafting TableAdm 14851
1 StoolAdm 3535
Feb 1962 1 Toledo ChairAdm 1930
1 Drafting TableAdm 16000
1 StoolAdm 4995
24 5Drawer FilesAdm 234912
6 BasesAdm 6978
6 TopsAdm 8778
1 Pease Century White
Printing MachineAdm 605000
Less Tradein of Ozalid
Steam Liner 10000
Mar 1962 3 Steel StoolsLab 3285
April 1962 1 Drafting Table 1 StoolAdm 13966
2 Drafting StoolsAdm 5934
4 File UnitsAdm 40800
May 1962 24 File UnitsAdm 299000
1 Table 1 StoolAdm 11980
MHMMHHUSTATE HIGHWAY DEPARTMENT OF GEORGIA
DETAIL OF EQUIPMENT PURCHASES
YEAR ENDED JUNE 30 1962
425
OFFICE EQUIPMENT Contd
Georgia Office Equipment Co
Sept 1961 1 Underwood Adding MachineAdm
Georgia Power Co
Sept 1961 2 Air ConditionersAdm
B F Goodrich Stores
Aug 1961 1 Air ConditionerConst
W W Grainger Co
Aug 1961 1 Exhaust FanLab
Graybar Electric Co Inc
Sept 1961 1 Fluorescent LampAdm
6 Drafting LampsAdm
Oct 1961 6 Drafting LampsAdm
John H Harland Co
Sept 1961 1 Card FileAdm
April 1962 8 LetterSize FilesAdm
Home Desk Co
Sept 1961 1 TopAdm
2 File SectionsAdm
1 BaseAdm
1 Typewriter StandAdm
Mar 1962 1 Typewriter StandAdm
International Business Machines
July 1961 1 Electric TypewriterAdm
Aug 1961 1 Electric TypewriterAdm
1 Electric TypewriterAdm
1 Electric TypewriterAdm
1 Electric TypewriterAdm
Sept 1961 2 Electric TypewritersAdm
1 Electric TypewriterAdm
1 Electric TypewriterAdm
Nov 1961 1 Electric TypewriterAdm
Jan 1962 1 Electric TypewriterAdm
Feb 1962 1 Electric TypewriterAdm
2 Electric TypewritersAdm
May 1962 6 Electrical TypewritersAdm
Jackson Typewriter Co
Aug 1961 1 Royal TypewriterAdm
Jebco Company
July 1961 2 3x5 Drawer Sect Base and
TopAdm
29500
39900
36495
1625
2161
10625
9861
387
5800
1800
25000
1500
6500
6500
427 50
397 50
362 50
277 50
36250
909 00
40050
410 00
280 50
427 50
370 50
831 00
2 565 00
201 50
37917
426
STATE HIGHWAY DEPARTMENT OF GEORGIA
DETAIL OF EQUIPMENT PURCHASES
YEAR ENDED JUNE 30 1962
OFFICE EQUIPMENT Contd
Johnson Motor Line
July 1961 Damage ClaimAdm 3408
Kent Electric Co
May 1962 Installing 40 Amp 230 Volt
Circuit in DuplicatorAdm 1700
Kents Furniture Store
April 1962 1 18 Utility CabinetAdm 1500
McClureBaldwin Griffin
April 1962 3 5Drawer Steel FilesAdm 267 30
2 2Drawer Steel FilesAdm 95 04
2 Double Pedestal Flat Top
DesksAdm 25988
1 Double Pedestal Secty DeskAdm 152 21
June 1962 2 File CabinetsAdm mm6i
The McGregor Company
Jan 1962 1 DeskAdm m g5
1 ChairAdm 75 oq
3 File CabinetsLab 214 05
1 ChairLab g4 g5
1 DeskLab m 85
1 Storage CabinetLab 10725
M F Supply Company
Oct 1961 1 Slide Projector and
AttachmentsAdm 373 26
Feb 1962 1 Nu Arc Flip Top PrinterAdm 32100
The Mimeograph Company
Nov 1961 1 Mimeograph Machine Adm 616 00
Dec 1961 1 A B Dick 57 FolderAdm 45000
1 Cabinet wCasters Adm 4570
June 1962 1 DuplicatorAdm 27450
Monroe Calculator Machine Co
July 1961 2 CalculatorsAdm 920 00
2 CalculatorsAdm 1510 00
1 Adding MachineAdm 440 50
2 CalculatorsAdm 840 00
1 CalculatorAdm 880 00
Aug 1961 1 Calculator Adm 75500
Sept 1961 1 CalculatorAdm 880 00
2 CalculatorsAdm 700 00
2 Carrying CasesAdm 36 00
Oct 1961 1 CalculatorAdm 1075 00
1 CalculatorAdm 730 00
1 CalculatorAdm 88000
nMMBWMMHMSTATE HIGHWAY DEPARTMENT OF GEORGIA
DETAIL OF EQUIPMENT PURCHASES
YEAR ENDED JUNE 30 1962
427
OFFICE EQUIPMENT Contd
Monroe Calculating Machine Co Contd
Nov 1961 3 CalculatorsAdm
1 CalculatorAdm
Dec 1961 1 CalculatorAdm
1 CalculatorAdm
Feb 1962 1 CalculatorAdm
Refund 2 Desks 6 ChairsAdm
1 CalculatorAdm
Mar 1962 1 CalculatorAdm
April 1962 1 CalculatorAdm
2 Adding MachinesAdm
1 CalculatorAdm
May 1962 4 CalculatorsAdm
1 CalculatorAdm
June 1962 1 Calculator 1 Carrying CaseAdm
1 Adding MachineAdm
Monroe Office Supply Equipment Co
Sept 1961 7 ChairsAdm
4 FilesAdm
Dec 1961 2 DesksAdm
6 ChairsAdm
Jan 1962 1 Exec ChairAdm
1 File CabinetAdm
Feb 1962 2 Desks 6 ChairsAdm
May 1962 4 Card CabinetsAdm
4 File CabinetsAdm
1 Telephone StandAdm
Noland Company
Aug 1961 1 Oasis Water CoolerLab
June 1962 1 Oasis Water Cooler Lab
Northside Blue Print Co
Oct 1961 2 Drafting MachinesAdm
Puritan Chemical Co
June 1962 1 Vacuum Cleaner and
AttachmentsAdm
PitneyBowes
Feb 1962 1 ScaleAdm
1 Parcel Post ScaleAdm
April 1962 1 Mailing MachineAdm
Recordak Corp
Jan 1962 2 Film File CabinetsAdm

1 380 00
44500
37000
86000
43500
676 60
41000
445 00
595 00
26910
1075 00
3 020 00
46000
40250
24410
27615
34810
35900
31760
9940
7325
67660
6440
346 56
8225
154 20
154 20
233 34
236 31
169 75
371 75
777 94
572 50428
STATE HIGHWAY DEPARTMENT OF GEORGIA
DETAIL OF EQUIPMENT PURCHASES
YEAR ENDED JUNE 30 1962
OFFICE EQUIPMENT Contd
RemingtonRand
July 1961 2 Adding MachinesAdm
1 File CabinetAdm
100 Card HoldersAdm
Sept 1961 1 Printing CalculatorAdm
4 Cardex FilesAdm
Oct 1961 1 File Cabinet Adm
1 File CabinetAdm
1 BookcaseAdm
Feb 1962 4 File CabinetsAdm
Mar 1962 4 6Drawer CabinetsAdm
April 1962 1 Adding MachineAdm
Reprint Engr Supply Co
Dec 1961 30 Drafting StoolsAdm
1 Posture ChairAdm
Feb 1962 2 Panhold RacksAdm
20 BracketsAdm
20 BindersAdm
1 Hamilton Flat CapAdm
May 1962 1 Draftsmans StoolAdm
June 1962 11 Units for Drafting TablesAdm
Roddenberry Hardware Co
Dec 1961 1 Refrigerator Adm
Feb 1962 1 Stock CartAdm
Rosalios Inc
Aug 1961 3 File CabinetsAdm
Royal McBee Corp
July 1961 1 Manual TypewriterAdm
Aug 1961 1 Electric TypewriterAdm
Sept 1961 1 Electric TypewriterAdm
Nov 1961 3 Manual TypewritersAdm
Dec 1961 1 Manual TypewriterAdm
1 Electric TypewriterAdm
1 Electric TypewriterAdm
Mar 1962 1 Manual TypewriterAdm
May 1962 2 Manual TypewritersAdm
Sears Roebuck Co
Feb 1962 1 Portable Elec HeaterLab
ShawWalker Co
Sept 1961 4 File CabinetsAdm
2 File Cabinets Adm
Nov 1961 1 File Cabinet Adm
Feb 1962 3 File Cabinets Adm
Mar 1962 1 Exec Desk and Chair Adm
493 20
316 50
1400
621 40
1 266 00
113 50
380 00
7898
751 00
75100
366 90
591 60
2673
125 20
4260
112 00
1840
3042
467 06
184 50
3995
40919
211 50
400 50
325 50
634 50
211 50
400 50
372 50
21150
423 00
2401
276 60
14616
7545
311 34
264 28
HBMMMHHSTATE HIGHWAY DEPARTMENT OF GEORGIA
DETAIL OF EQUIPMENT PURCHASES
YEAR ENDED JUNE 30 1962
429
OFFICE EQUIPMENT Contd
ShawWalker Co Contd
Mar 1962 l Secty Desk and ChairAdm
May 1962 1 ChairAdm
1 Secty Chair 1 Posture
ChairAdm
June 1962 1 File CabinetAdm
1 Desk and ChairAdm
SharpHorsey Hardware
June 1962 2 Electric FansAdm
SmithCoronaMarchant Inc
July 1961 2 CalculatorsAdm
Aug 1961 2 CalculatorsAdm
Jan 1962 3 CalculatorsAdm
Feb 1962 1 CalculatorAdm
Mar 1962 2 CalculatorsAdm
May 1962 2 CalculatorsAdm
June 1962 1 CalculatorAdm
Sound Craft Systems
Mar 1962 l Lecternette 2 SpeakersAdm
April 1962 1 Speaker SystemAdm
June 1962 1 Speaker SystemAdm
Standard Linoleum Tile Co
Mar 1962 1 Rubber MatAdm
State Furniture Co
Feb 1962 6 Slat Bottom ChairsAdm
ThermoFax Sales
May 1962 1 FilmsortUniprinterAdm
June 1962 1 Filmsort Hand MounterAdm
Thomasson
Sept 1961 1 Exec ChairAdm
Tifton Hardware Co
May 1962 1 DollyAdm
Trinity Furniture Co
Mar 1962 50 Mop File BoxesAdm
April 1962 7 Mop File BoxesAdm
Underwood Corp
Oct 1961 2 TypewritersAdm
Jan 1962 1 Adding MachineAdm
Mar 1962 4 Adding MachinesAdm
271 64
91 50
134 45
7370
265 95
5042
1190 00
1190 00
1 890 00
985 00
1 970 00
1 660 00
1 235 00
359 45
366 80
366 79
272 53
1770
571 00
565 00
8022
6125
2125 00
297 50
309 96
295 00
1144 60430
STATE HIGHWAY DEPARTMENT OF GEORGIA
DETAIL OF EQUIPMENT PURCHASES
YEAR ENDED JUNE 30 1962
OFFICE EQUIPMENT Contd
VariTyper Corp
June 1962 1 VariTyperAdm 125500
Victor Adding Machine Co
Jan 1962 2 Printing Calculators HP i ios 70
Feb 1962 1 CalculatorAdm 554 35
April 1962 1 Adding MachineAdm 283 50
Wammack Hardware Co
Sept 1961 1 Westinghouse Air
ConditionerConst 330 00
Warehouse Inventory
Feb 1962 3 Drafting LampsAdm 153 42
12 TubesAdm 744
ExpressAdm 3 15
Mar 1962 3 Dazar Drafting LampsAdm 7671
2 Card Index CabinetsAdm 1593
3 Electric Pencil SharpenersAdm 8718
April 1962 IDazorLampAdm 2803
May 1962 1 Burning Electric EraserAdm 2133
1 Electric Pencil Sharpener Adm 3070
June 1962 IDazorLampAdm 2557
Wing Fast Foto
Sept 1961 1 Slide ProjectorAdm 17595
6 MagazinesAdm 70
Xerox Corp
Nov 1961 1 Charge UnitAdm 3 070 00
1 Transfer UnitAdm 2 265 00
1 FuserUnitAdm 67500
1 Developing TrayAdm 9700
4 Tate BoxesAdm 120 00
Yarborough Bros
July 1961 IDeskAdm i60 69
1 File CabinetAdm 6980 17615770
ENGINEERING EQUIPMENT
Alans
Aug 1961 1 Engr Level wTripodConst 37905
Ivan Allen Co
Aug 1961 1 Transitconst 824 00
9 TransitsConst 1294 00
1 TransitConst 84600
xt 4 TransitsConst 340000
Nov 1961 1 Tripodconst 5500
I
jmmmBBHRHnBj
V
aSTATE HIGHWAY DEPARTMENT OF GEORGIA
DETAIL OF EQUIPMENT PURCHASES
YEAR ENDED JUNE 30 1962
431
ENGINEERING EQUIPMENT Contd
Ivan Allen Co Contd
Dec 1961 1 Transit wout TripodAdm
Jan 1962 1 Transit 2 Levels 2 AdaptersConst
Feb 1962 3 Paragon TransitsConst
Mar 1962 2 Levels 2 AdaptersConst
May 1962 4 Paragon TransitsConst
June 1962 3 Paragon TransitsConst
R S Armstrong Bros
April 1962 2 Drills 2 Heavy Duty SwivelsConst
Bills Snapshot Service
Sept 1961 l Projector and AccessoriesAdm
Blanton Boat Works
Nov 1961 1 Kitty Kraft BoatConst
Calhoun Company
Sept 1961 2 Polaroid Cameras and
AccessoriesAdm
Dalis Jewelers
May 1961 1 Pair BinocularsConst
Edmund Scientific
Nov 1961 2 Field Range FindersConst
General Elect Supply Co
May 1962 6 Electric OvensConst
6 PanelsConst
Georgia Blue Print Co
July 1961 4 Gurley Wye LevelsConst
Aug 1961 2 Measure Wheel Rolatape
Machines 400Const
1 Draft Machine and ScalesAdm
Dec 1961 1 Gurley Wye LevelAdm
Jan 1962 2 Surveying AltimetersAdm
1 Gurley Transit CompleteAdm
Feb 1962 2 Gurley Levels 2 TripodsAdm
Mar 1962 2 AltimetersConst
April 1962 4 Gurley Wye LevelsConst
Gilson Screen Co
Nov 1961 2 Testing Screen UnitsConst
3 Testing Screen UnitsConst
3 Stone ShakersConst
May 1962 3 Testing Screens 20 TraysConst
Graybar Electric
Oct 1961 IDazorLampAdm
80200
2 012 00
2 472 00
1 400 00
3 296 00
2 472 00
1100 00
128 22
21700
258 30
4500
8600
64362
6300
1 860 00
126 00
185 81
427 50
495 00
748 80
948 60
495 00
1 710 00
1132 93
2 003 32
1 801 60
1 885 23
2215432
STATE HIGHWAY DEPARTMENT OF GEORGIA
DETAIL OF EQUIPMENT PURCHASES
YEAR ENDED JUNE 30 1962
ENGINEERING EQUIPMENT Contd
Industrial Tape Supply Co
Oct 1961 1 Masonry DrillConst 29152
Lords Air Conditioning Co
Nov 1961 Air Conditioning
ThomastonLabConst 29938
The Maintenance Co
Nov 1961 3 Distance Measuring WheelsConst 22989
Pennsylvania Drilling Co
Oct 1961 1 Masonry Drill and
AccessoriesConst l 504 60
Nov 1961 4 Elec Plants 4 Masonry
Drills 4 Water Pumps 4
Sections of HoseConst 4 501 80
Dec 1961 2 Masonry DrillsConst 191710
Rainhart Company
July 1961 1 Beam BreakerConst 772 10
Sept 1961 2 Portable Beam BreakersConst 2 324 79
Nov 1961 1 Beam BreakerConst 774 10
Richmond Supply Co
July 1961100 Feet High Pressure HoseConst 26734
Service Gas Corp
Oct 1961 Installation of Heating
UnltConst 238 84
K Hill Signal Co
July 196140 Traffic CountersHP 173000
Soiltest Inc
Jan 1962 1 Pavement Test Core DrillConst 322890
Specialty Distributing Co
Sept 1961 1 RCA VoltalmystAdm 63 42
1 TesterAdm 17019
StreeterAmet Co
July 1961 20 Portable TrafiCounters
Hourly RecordingHP 7 995 00
May 1962 2 Portable TrafiCounters
Non Recordingh P 850 00
June 1962 10 Portable TrafiCounters
Hourly RecordingHP 399750
Warehouse Inventory
Aug 1961 7 Torsion BalancesConst 108500
6 Platform ScalesConst 44400

inSTATE HIGHWAY DEPARTMENT OF GEORGIA
DETAIL OF EQUIPMENT PURCHASES
YEAR ENDED JUNE 30 1962
433
ENGINEERING EQUIPMENT Contd
Warehouse Inventory Contd
Aug 1961 ExpressConst
3 Platform ScalesConst
3 Fluorescent Lights 24
TubesAdm
2 Drafting Lamps 4 TubesAdm
Sept 1961 4 ExtractorsConst
4 Entrained IndicatorsConst
3 Platform ScalesConst
FreightConst
1 Gilson ShakerConst
2 Dry Film GaugesConst
6 Platform ScalesConst
Oct 1961 6 Balances 3 ExtractorsConst
5 TestersConst
2 BalancesConst
6 Air Indicators 4 Scales 3
TestersConst
1 ExtractorConst
4 TestersConst
1 BalanceConst
Nov 1961 8 RotarexConst
Feb 1962 1 Air IndicatorConst
1 Dry Film GaugeConst
8 Triple Beam BalancesConst
1 Torsion Balance 1 Balance
OhausConst
4 Triple Beam BalancesConst
6 Torsion BalancesConst
2 Moisture TestersConst
ExpressConst
1 Air IndicatorConst
12 Platform ScalesConst
ExpressConst
April 1962 2 Drawing Instrument SetsAdm
1 Platform Scale 1 Gilson
Shaker 1 Tester 1
Entrained Air IndicatorConst
10 Torsion BalancesConst
8 Platform ScalesConst
6 ExtractorsConst
3 Testing Screen UnitsConst
May 1962 3 Triple Beam BalancesConst
12 Entrained Air IndicatorsConst
18 Balances 2 Testers 8
RotarexConst
1172
223 95
9260
5608
1 640 00
756 00
446 25
749
628 00
162 00
450 00
2160 00
900 00
264 00
1 970 00
410 00
720 00
132 00
3 280 00
18700
8100
601 60
230 20
451 20
930 00
360 00
1245
230 00
88800
300
6006
1 040 74
1 557 60
588 40
1 218 30
1750 20
222 75
2244 00
255016434
STATE HIGHWAY DEPARTMENT OF GEORGIA
DETAIL OF EQUIPMENT PURCHASES
YEAR ENDED JUNE 30 1962
ENGINEERING EQUIPMENT Contd
Washington Equipment Co
Sept 1961 2 Umbrellasconst 2800
Will Corp of Georgia
May 1962 2 P H Meters 4 Carrying
CasesConst 259 00
June 1962 2 P H Meters 22200
Wing Fast Foto Service Co
Aug 1961 1 Slide ProjectorAdm 145 96
LABORATORY EQUIPMENT
Ivan Allen Co
Nov 1961 1 TheodoliteConst 3m m
Allison Machine Co
Feb 1962 1 Horizontal Band SawLab 31000
A S Aloe Co
Sept 1961 1 Solution BalanceLab 89 67
R S Armstrong Co
Aug 1961 1 Beebe Hand WinchLab 164 90
Feb 1962 1 Hvy Duty Pumping Unit Lab 1 767 81
Atlanta Bearings Service Co
April 1962 1 Lubrigun PumpLab 184 80
Beck Gregg Hardware Co
Oct 1961 1 Whse TruckLab 12
Dec 1961 1 Alum Step Ladder Lab isnn
April 1962 1 Portable HeaterLab 1779
BostitchAtlanta Inc
April 1961 1 Stapling MachineLab 48 50
Boykin Tool Co
Oct 1961 3 Hydraulic JacksLab 6i 74
CarithersWallaceCourtenay
Dec 1961 1 storage CabinetLab i0604
John Wm Carlson
Nov 1961 1 Lift JackLab 790Q
2 PlatformsLab 69 5Q
June 1962 1 Ramp VanLab K
Cartersville Auto Co
Oct 1961 nanLab

98 492 31

Um
m435
STATE HIGHWAY DEPARTMENT OF GEORGIA
DETAIL OF EQUIPMENT PURCHASES
YEAR ENDED JUNE 30 1962
LABORATORY EQUIPMENT Contd
Central Scientific Co
Mar 1962 13 Cube Molds Lab 62550
Apr 1962 10 Cube Molds Lab
CUpper Mfg Co
Oct 1961 1 Kit for Masonry SawLab 75
Cumming Furniture Co
Oct 1961 2WoodShadesLab 451b
ElectroTech Equipment Co 35
Mar 1962 1 PyrometerLat
Elgin Saftener Corp
Dec 1961 1 DeiomzeraD
Ellison Co
Aug 1961 1 Olsen Test MachineLab 13850
Jan 1962 1 HydCompression Test
MachineLab 706500
Fairbanks Morse Co
Jan 1962 1 Portable Platform ScaleLab
Fisher Scientific
Oct 1961 6 Gas Flow MetersLab
Fulton Supply Co 70
Feb 1962 1 Jaquet Speed IndicatorLab
Geagre Mfg Co isn 00
July 1961 1 Bearing and Friction TesterLab isoou
General Electric Supply Co
Nov 1961 1 Water CoolerLao
General Fire Extinguisher Corp
Aug 1961 3 Fire ExtinguishersLaD
Georgia Blue Print Co
Dec 1961 l Steel StooL Lab ww
May 1962 1 Drawing Table 1 StoolLab 90
Georgia Chain Saw Co
Nov 1961 1 Chain Saw Lab
1 Earth DrillLab 11286
Gilson Screen Co
Nov 1961 1 Testing Screen UnitLab B74w
2 Tray RacksLab
April 1962 1 Testing Screen UnitConst KA4U436
STATE HIGHWAY DEPARTMENT OF GEORGIA
DETAIL OF EQUIPMENT PURCHASES
YEAR ENDED JUNE 30 1962
LABORATORY EQUIPMENT Contd
W W Grainger Co
July 1961 3 PumpsLab 80
Graybar ElectricCo
Jan 1962 1 Amprobe TestMakerLab 7i 82
Hobart Mfg Co
April 1962 1 Mixer BowlLab u
The How Scale Co
April 1962 6 Platform ScalesLab 495 6Q
Industrial Instruments Inc
Mar 1962 3 Conductivity Cells and
ProbeLab 308g0
R F Knox Company
Feb 1962 4 Concrete Curing TanksLab 275 80
Magnetic Engineering Co
Nov 1961 1 Bull Dog Magnet Casting Lab 3500
Noland Company
April 1962 2 6 WheelsLab g
OMarkSoutheast
Jan 1962 2 Generators 2 Drilling
MachinesConst 219780
Piston Rings Parts Co
Dec 1961 14 Engine Hour MetersLab 19757
Rainhart Company
Sept 1961 1 Automatic Tamper
ComPleteLab 701 12
Nov 1961 3 Automatic Tampers
Complete Lab 9 mi qa
Feb 1962 1 Automatic Tamper
CompleteLab mg4
E H Sargent Co
Sept 1961 1 OvenGravity ConvetionLab 92500
Scientific Products Co
Dec 1961 10 Cube MoldsLab 613 5Q
C J Smith Son
Jan 1962 2 Homehte GeneratorsConst 61020
Soiltest Inc
Nov 1961 1 Abrasion Testing Machine Lab 820 00
1 OvenLab
Feb 1962 1 Paraffin Warmer Lab I
May 1962 1 StolilometerLab JJSTATE HIGHWAY DEPARTMENT OF GEORGIA
DETAIL OF EQUIPMENT PURCHASES
YEAR ENDED JUNE 30 1962
437
LABORATORY EQUIPMENT Contd
Southern Bearings Co
July 1961 2 Hydraulic JacksLab
Specialty Constr Products Co
Mar 1962 1 Gilson MixerLab
StaWarm Electric Co
Nov 1961 1 Melting PotLab
Test Lab Corp
Aug 1961 1 Mech Control OvenLab
Feb 1962 1 Sample Splitter RiffleLab
Toledo Scale Co
Aug 1961 1 Bench Type ScaleLab
Oct 1961 1 Portable ScaleLab
1 Bench Type ScaleLab
1 Portable ScaleLab
Tractor Machinery Co
Aug 1961 1 Mobile DrillLab
J M Tull Metal Supply Co Inc
April 1962 1 Yale Roll Lift Lab
Turner Cole
July 1961 1 HeinWerner JackLab
Aug 1961 1 HeinWerner Jack Assemb Lab
April 1962 3 HeinWerner Jacks Lab
Warehouse Inventory
Aug 1961 1 Triple Beam BalanceLab
Sept 1961 2 ExtractorsLab
Nov 1961 1 Torsion BalanceLab
2 ExtractorsLab
Dec 1961 6 Air Indicators 6 Testers 3
GaugesConst
6 Torsion Balances 3 Triple
Beam BalancesConst
Feb 1962 6 Torsion Balances Const
12 Platform ScalesConst
3 Penetrometer AsphaltConst
3 Penetrometer ProctorConst
April 1962 1 Torsion Balance 1 Entrained
Air Indicator 1 Platform
ScaleLao
May 1962 1 Balance 1 Extractor Lab
June 1962 1 Penetrometer 1 Indicator
1 Extractor 1 Gilson
ShakerLab
3800
55500
20500
1 45000
3675
54000
902 74
540 00
859 75
20 354 60
5800
9303
175 05
5790
7520
82000
15500
82000
2 445 00
1 695 00
792 00
880 20
21000
18000
415 55
553 30
1 223 45438
STATE HIGHWAY DEPARTMENT OF GEORGIA
DETAIL OF EQUIPMENT PURCHASES
YEAR ENDED JUNE 30 1962
LABORATORY EQUIPMENT Contd
Will Corp
Nov 1961 1 Laboratory BalanceLab 660 00
Feb 1962 1 P H MeterLab moo
1 Carrying CaseLab 19 50
April 1962 1 P H MeterLab m 00
1 Carrying CaseLab 1950
1 P H MeterLab 18400
Wrenn Bros
Oct 1961 1 Hand TruckLab 36 75
B H Yates Co
Dec 1961 1 Microscope and AccessoriesLab 20400 7920698
SHOP EQUIPMENT
Albany Supply Company
Oct 1961 1 Base ViseMaint
Augusta Mill Supply
Feb 1962 1 Portable SawMaint
Auto Supply Equip Co Inc
April 1962 1 Wheel BalancerMaint
1 Amermae PortaTruer Maint
May 1962 1 Floor JackMaint
Bearings Ports Supply Co
Aug 1961 1 Elec Valve Maint
Sept 1961 2 Chassis PumpsMaint
Beck Gregg Hardware Co
Sept 1961 1 3Ton Bicycle Type Chain Maint
Oct 1961 1 Hand Truck 1 Hedge
TrimmerAdm
Feb 1962 16 Power Saw Maint
Mar 1962 1 Saw 1 DrillMaint
Big Four Industries
Jan 1962 1 Safety Plate Glass 1 Tire
ChangerMaint
Bins Equipment Co
June 1962 34 Hvy Duty Auto BinsMaint
Brooks Auto Parts Co
April 1962 2 Transmission JacksMaint
BruceJones Co
Dec 1961 1 Heavy Duty DrillMaint
4801
5556
055 46
644 84
259 00
650 00
371 61
101 25
8786
3592
8502
431 28
1 298 78
330 00
137 90
immamma439
STATE HIGHWAY DEPARTMENT OF GEORGIA
DETAIL OF EQUIPMENT PURCHASES
YEAR ENDED JUNE 30 1962
SHOP EQUIPMENT Contd
Bynum Paints Inc
June 1962 1 Air Compressor Maint 8455
Clary Associates
Nov 1961 3 Gas Unit Heaters Maint b oi
Columbus Welding Co
Feb 1962 1 Silver Star Cutting
AssemblyMaint 3505
M F Elliott Lumber Co
May 1962 1 Paint Shaker Maint 16600
Farmers Hardware Store
Aug 1961 1 32 Ft Wood Ext LadderMaint M
Fulton Supply Co
Sept 1961 1 H D Drill and Bits Maint 8095
John A Harris Son
Oct 1961 l Chain Saw Maint 461
Karp Auto Parts Co
Jan 1962 1 Weiner Jack Maint 36055
Keenan Auto Parts Co
Oct 1961 1 Auto EquipVolt Amp
TesterMaint 5194
Feb 1962 1 Torque Wrench Maint 7300
Mar 1962 30 Hydraulic Jacks Maint 8Sd4
King Hardware Co
Dec 1961 1 Bench GrinderMaint 695S
G F A Mackay m
Sept 1961 1 Portable Hoist Maint 27500
Macon Mine Mill Co
Feb 1962 1 Bench Grinder Maint 18000
Marks Oxygen
May 1962 1 Welding and Cutting
MachineMaint 9900
Meco Inc of Augusta
Nov 1961 2 Hydraulic Jacks Maint 36720
1 Bumper Jack Maint 9960
2 Service Jacks Maint 24576
1 Jack KitMaint 35344
2 StandsMaint 5696
1 Transmission JackMaint 151 bu
3 Floor Cranes 121500440
STATE HIGHWAY DEPARTMENT OF GEORGIA
DETAIL OF EQUIPMENT PURCHASES
YEAR ENDED JUNE 30 1962
SHOP EQUIPMENT Contd
Piston Rings Parts Co
Feb 1962 1 Battery ChargerMaint 75 00
1 Air TankMaint
SharpHorsey Hardware Co
Sept 1961 3 Lufkin Measuring WheelsAdm 7350
Slack Auto Parts
Sept 1961 1 Transmission JackMaint 25719
Swainsboro Motor Parts
Feb 1962 1 Air CompressorMaint 51900
Treasurer of the United States
Sept 1961 3 Welding MachinesMaint 48580
VinsonVendrell Co
Aug 1961 1 Sta Horgun Drill and SetMaint 5088
Wall Heating Air Conditioning Co
Nov 1961 1 Air Conditioner 1 Welbret
UnitMaint 22345
Dan Wood Tire Co
Oct 1961 1 Brander 1 SHD2Maint 4950
RADIO EQUIPMENT
General Electric Co
April 1962 6 TwoWay RadiosMaint 234000
Kent Electric Co
May 1962 Installation of Audio WireAdm 9200
Motorola
Dec 1961 1 TwoWay Base Radio
StationMaint 994 00
Jan 1962 8 Mobile RadiosMaint 3 260 00
1 TwoWay Radio 1 Battery
ChargerConst
Feb 962 1 TwoWay RadioMaint 260 00
April 1962 3 ConsolesRadioMaint 780 00
2 Mobile Radios 1 Base Radio
May 1962 Generators for RadioZ tZt
June 1962 35 TwoWay RadiosMaint 1270500
Sound Craft Systems
April 1962 Speaker CabinetMaint 36681
13051 33
25 447 56
jHHHHOMHH
HHHHHnBH
441
STATE HIGHWAY DEPARTMENT OF GEORGIA
DETAIL OF EQUIPMENT PURCHASES
YEAR ENDED JUNE 30 1962
SUMMARY
66196821
Truck Equipment 17852875
Tractor Equipment gi g3g
Mower Equipment 28966976
Power Graders 9316764
Graders
Miscellaneous Road Equipment 176 157 70
Office Equipment 98 492 31
Engineering Equipment 79206 98
Laboratory Equipment 1305l33
Shop Equipment 25 447 56
Radio Equipment J
2 014 236 54
442
STATE HIGHWAY DEPARTMENT OF GEORGIA
PAYMENTS TO CONTRACTORS
YEAR ENDED JUNE 30 1962
COMMERCIAL CONTRACTORS
Adams A O m 00
Alabama State Highway Department 742 176 81
Americus Engr Const Co 54015132
Arnsdorff Const Co 6146 35
Atlantic States Constr Co 9122 55
J G Attaway Constr Co 494328 29
I S Bailey Jr 9oo6i4
Ballenger Paving Co Inc 3 407 277 12
A X Barnes Jr 82795
Barber Contracting Co 36 225 g9
Barber Contr Rowell Co 102 94020
S F Billingsley 46I 77
Blythe Brothers Co 176380581
R A Bowen Inc 19335831
R P Brooks 256 g0
Boyles Const Co 11303660
Bradfield Constr Co 9760090
GradyBray
Mrs Ace A Brown 924 6Q
Irvin Bryant 3977210
JohnL Burns Inc x 281 259 05
Burtz Durham Const Co 1 437 717 24
oBrdT inuowi
CaddwellJackson Co 261 844 66
Camden Constr Co 222824 14
CarsonScott Constr Co
t o cauthen SX
Cherokee Constr Co Inc RQri eK
o tyu bo
Claussen Lawrence Constr 4 370 943 75
Clinchfield Concrete Co 145 58s35
Chas M Clements 85 2Q
W L Cobb Constr Co 1091616 61
Coffee Constr Co 122995572
John Colbert Sr 5 qn
OwenE Collum
HoytCromer 925 gg
Dalco Inc
Department of Corrections i Roft fi
t 1 bob o4
Dickerson Inc 6388047
Dickerson Inc Clement Bros 404 226 16
Homer Dobbs
Dubose Constr Co 6072503
Everglades Constr Co 571 15 n
SamFinley inc l 4 44i 35
Folson Constr Co 60 42 94
A F Foster Bridge Corp 65475007
HUnHHHMngHSTATE HIGHWAY DEPARTMENT OF GEORGIA
PAYMENTS TO CONTRACTORS
YEAR ENDED JUNE 30 1962
443
COMMERCIAL CONTRACTORS Contd
IT Z 138542338
R G Foster Co 2fi
FosterCreighton Co 298 lfg
Mrs Herbert Franklin x 593 953 88
General Contr Co
General ContrB P Lamb 40202487
Gentry Thompson
Georgia Historical Commission wm at
X B Gibson Const Co
Gibson Constr Co 120 00
Mrs MacyGibby
Mose Gordon Lumber Co noqq47
W E Graham Sons 200 00
X C Guthrie
Henderson Constr Oo 53207
Herrington Constr Co Inc gQ
Hewitt Contracting Co nsoe
Hill Constr Bailey Inc
Hill Constr Co 3Q7 2Q
Claud Hill 61568532
Holland Constr Co nnlq
Holhday Const Nick Jordan ZfwZ
Holliday Constr Co
E A Hudson Sons SS
H M Judd 32034382
Keheley Oo Inc g
Kennedy Constr Co m
Knox Brothers Inc 95380811
Knox Rivers Constr Co
B P Lamb General Contracting Co wo
B P Lamb 1185 95l 66
G H Law Constr Co
G H Law Constr Co Southeastern
Highway Constr Co 3072 7U 20
LedbetterJohnson Co
LedbetterJohnson Co Ledbetter Bros Inc 1 347244 50
W T Ledbetter Co West Ledbetter Co Inc 48179 60
rn lOb 016 lit
Lee EngineerConst Co
R E Lee ft Wilkes Constr Co J
Robert E Lee Co Inc
PaulR Lilly Jr 40864 73
Littlefleld Const Co 56008556
L and A Contracting Co
Lothridge Brothers
Lothridge Bros Southeastern Highway
Contracting Co 3205 328 26
MacDougald Constr Co444
STATE HIGHWAY DEPARTMENT OF GEORGIA
PAYMENTS TO CONTRACTORS
YEAR ENDED JUNE 30 1962
COMMERCIAL CONTRACTORS Contd
MacDougaldWarren Inc 1B
C W Matthews Contr Co Ina JJ
Middle Georgia Paving Constr a
JBMurray 21754715
Mack Matthews 125 00
g k McLain 12500
Mclntosh Paving Co f53 50
Hugh McMath Constr Co 237Sn S
National Advertising Co SOo7
Henry Newton Co 80a 87
CO Nixon 108990655
Ocmulgee Constr Co 725 90
J D OtwelL 5387314
Oxford Constr Co 0J 906
Mrs IcieE Page 20260524
H M Pafford Jr s 76240
Bob Patten Constr Co Qnal
PeedBrothers Constr Co S
A L Perkins Co 20615836
Eugene Phillips 8445976
Pittman Curb Gutter Co flfi f
Plantation Pipe Line Co iJJ
James H Pritchett 15774242
Mrs Maggie D Pulliam
Putman Constr Co
Reeves Constr Co 4464726
Reeves Constr Co Hewitt Contr Co 499 Zl S
Frank B Roberts 04a 29
W C Roberts 25000
W L Robinson Inc OA 12a 40
Rogers Bridge Co 1 wSSre
L G Rowell 68790362
C A Rutledge Constr Conine 517 SS
David I Sammons 517 425 54
Satterfleld Constr Co onn 75 00
Scott Const Co Inc 299 294 43
The Scott Co 40216247
Seaboard ConsYr Co 781 84
Shepherd Constr Oo7mlZ l Jf JS S
Shepherd Constr Co Inc Southeastern
Highway Constr Co M
Simpson Constr Co 110165039
Frank Simms 852900
BobShinall 42a 50
Sloan Constr Co 67719
H G Smith 3186623
90921059445
STATE HIGHWAY DEPARTMENT OF GEORGIA
PAYMENTS TO CONTRACTORS
YEAR ENDED JUNE 30 1962
COMMERCIAL CONTRACTORS Contd
Irby Smith Opal Smith 700000
R T Smith 80383005
E R SnellContr 26634733
South Carolina State Highway Dept 274913 51
Southeastern Highway Constr Co 46946616
Southeastern Highway Constr Co and
Lothridge Bros 120242483
Southeastern Appraisal Co 17500
Southeastern Pipeline Co 42 989
Southern Concrete Constr 118 56 63
Southern Roadbuilders Inc 795 88112
Sowega Contracting Co r
Sowega Farm Machinery Co 14164797
Sowega Contracting Co and Hewitt Contr Co 399009 08
Jewell Seagraves 24840
tt v ciQ t 573844343
Hugh Steele Inc
G L Strickler 997103
Stone Mountain Mem Assoc 50187 86
Tanner Constr Co 385612
L A Thigpen 33010552
Tidwell Constr Co IfAftl
TillettBros Const Co Inc 50459450
TriState Culver Mfg 12791702
Trussell Constr Co 22696605
TJ S National Park Service 15500000
Walter Wainwright 7fifiJoS
WainerConst Co Inc 11
Wannamaker Wells Inc 9083634b
Watts Paving Co Inc 529 82514
WhamConst Co omi9
Wilkes Constr Co Inc 15 l J
Mrs Robert Winters 91710
J T Wilcox 61985
M B Woodridge 46620
Wright Contracting Co W 71 732 807 93
B F Young
PUBLIC UTILITIES AS CONTRACTORS
Amicalola Elec Memb Corp 239108
American Telep Teleg Co 7545062
Atlanta Gas Light Co 2054062
Atlanta Transit Co Inc 87 519 oi
Atlanta West Point R R Co 412805b
Atlanta Coast Line R R Co 5116405
Avalon Water Works 19750446
STATE HIGHWAY DEPARTMENT OF GEORGIA
PAYMENTS TO CONTRACTORS
YEAR ENDED JUNE 30 1962
PUBLIC UTILITIES AS CONTRACTORS Contd
Carroll Elec Memb Corp 2 528 87
Central Georgia Elec Memb Corp L983 16
Central of Georgia Railroad Co 4164349
Coastal Elec Memb Corp 9 759 71
Colquitt County Rural Elec Co 32 37
Commerce Telephone Co 3 53887
Consolidated Telephone Co 2 088 62
Douglas County Elec Memb Corp 316775
W Kelly Durrence Tel Co 199 39
Electric Power Board of Chattanooga 1 599 68
Flint Elect Memb Corp 6955 98
General Telep CoSouth East 2 121 77
GeorgiaSouthern Florida R R 2 652 00
Georgia Power Co 33335a51
Georgia Railroad 28 620 97
Georgia Florida Railroad 7017 92
Gold Leaf Telephone Co l870 87
Grady County Elec Memb Corp 488 20
Gray Haddock Telephone Co 6 946 44
Habersham Elec Memb Corp 742 06
Hart County Elec Memb Corp 717687
Hawkinsville Telephone Co 411 90
Homerville Telephone Co 7346
Irwin County Elec Memb Corp 11 87787
Jefferson County Elec Memb Co 7222 08
Little Elec Memb Corp 3417 59
Middle Georgia Elec Memb Corp 3o 327 32
Mitchell County Elec Memb Corp 57653
North Georgia Elec Memb Corp 2164 02
Oconee Elec Memb Corp 3084 71
Patula Elec Memb Corp l449 13
Plant Telephone Power Co 722 56
Planters Elec Memb Corp 3 314 97
Planters Rural Telephone Co 2 363 77
Progressive Tele Co Inc 3776 09
Public Service Tele Co l687 15
RayleElec Memb Corp l013 92
Ringgold Telephone Co 827 u
Satilla Rural Elec Memb Corp 8 517 47
Savannah Electric Power Co 11953
Sawnee Elec Memb Corp j 941 24
Seaboard Air Line R R 36 677 98
Slash Pine Elec Memb Corp 253 07
Snapping Shoals Elec Memb Corp 3 595 33
South Georgia Natural Gas Co 173081
Southern Bell Tel Tel Co 537439 29
agwnmuMHMNMMnMHMj447
STATE HIGHWAY DEPARTMENT OF GEORGIA
PAYMENTS TO CONTRACTORS
YEAR ENDED JUNE 30 19S2
PUBLIC UTILITIES AS CONTRACTORS Contd
Southern Natural Gas Co
Standard Telephone Co
Summerville Telephone Co
Sumter Elec Memb Corp
Three Notch Elec Memb Corp
TriCounty Elec Memb Corp
TriState Elec Coop
Troup County Elec Memb Corp
Upson County Elec Memb Corp
Vienna Telephone Co
Wayne Telephone Co Inc
Walton Elec Memb Corp
Washington County Elec Memb Corp
Walker County Telephone Co
Western Union Telegraph Co
Wilkes Telephone Electric Co
WrightsvilleTennille R R
48 00910
3035 51
653 38
610 20
253 30
5 810 80
3 736 91
4196 62
2 228 17
2 597 81
967 71
3 25513
3 563 58
9800
16 82814
1 859 28
294 70
1 509 669 55
COUNTIES AS CONTRACTORS
Includes Funds for RightsofWay Purchased
1287969
Apphng 1090998
Atkinson 5878535
Bacon 2670607
Baldwin 31736103
Banks 5129862
Barrow
Bartow 23478416
Less Credit for Buildings
sold on RightofWay WfcOO 23442916
TT 274234
Ben Hill 5691009
Berrieny
Bibb 20144654
Less Credit for Buildings
sold on RightofWay 732 50 200 714 04
Bleckley 3l04a53
Brantley 7390787
Brooks 8715426
Bulloch 8827371
Burke 3071751
Butts 2541041
Oalhoun 1105567
Camden448
STATE HIGHWAY DEPARTMENT OF GEORGIA
PAYMENTS TO CONTRACTORS
YEAR ENDED JUNE 30 1962
COUNTIES AS CONTRACTORS Contd
Includes Funds for RightsofWay Purchased Contd
Carroll Less Credit for Bldgs Sold on RightofWay 14 402 87 715 20 13 687 67
Catoosa Less Refunds 12 07 33S 49 619 96
Charlton
Chatham Less Credit for Bldgs Sold on RightofWay 98 887 201 54 711 00 886 490 54

Chattooga Less Refunds 6 Cherokee 32 27184 89 44 580 05 31 653 85
Clarke Less Credit for Drainage Easement for RightofWay 31 703 85 5000

Clay 21 639 17
Clayton Less Refunds 10 605 94 Less Credit for Bldgs Sold on RightofWay 2 221 96 1 517 80 70416
Clinch 28 010 95 508 004 50
Cobb Less Refunds 86 497 35 Less Credit for Bldgs Sold on RightofWay 513 261 50 5 257 00
Coffee Less Credit for Bldgs and Timber Sold on RightofWay 174 236 96 6 860 00 167 376 96
Colquitt Less Refunds 402522 149 374 64 670 00
Less Credit for Bldgs Sold on RightofWay

Columbia
Cook Less Refunds 8118 50 64 549 29
Coweta 42 257 81 6 54212 54 321 63
Crawford
Crisp
HHMMMHHMHHHHHHHHHHHMSTATE HIGHWAY DEPARTMENT OF GEORGIA
PAYMENTS TO CONTRACTORS
YEAR ENDED JUNE 30 1962
449
COUNTIES AS CONTRACTORS Contd
Includes Funds for RightsofWay Purchased Cont d
10251878
59 50874
Dade
Dawson
Decatur
DeKalb Less Refunds
4371931
Less Credit for Rent on
Property and Sale of Bldgs
on RightofWay
339 651 21
942 60
Dodge
Dooly
Dougherty
Douglas Less Refunds 987000
Early
Echols
Elbert
Emanuel
Evans
Fannin
Fayette
Floyd
Less Credit for Bldgs Sold
on RightofWay
755 095 96
51 353 69
Forsyte
Franklin Less Refunds
341130
Less Credit for Bldgs Sold
on RightofWay
456 416 22
1 74550
Fulton Less Refunds
25306473
Less Credit for Special
Improvements Bldgs and
Equipment Sold on Right
ofWay
831 858 23
41 67084
Gilmer
Glascock
Glynn
Gordon
Grady
Greene
Gwinnett Less Refunds 3 86417
Habersham
16966 62
338 708 61
82 253 48
2745922
13 661 43
90 373 05
17 39117
34 26014
61 729 33
31 824 01
22 669 54
59783 25
7700
703 742 27
71 329 96
454 670 72
790187 39
66 660 25
7 518 03
8 985 88
58 314 91
38 301 94
21 39514
2832456
51 224 08450
STATE HIGHWAY DEPARTMENT OF GEORGIA
PAYMENTS TO CONTRACTORS
YEAR ENDED JUNE 30 1962
COUNTIES AS CONTRACTORS Contd
Includes Funds for RightsofWay Purchased
Hall Less Refunds 975 67
Hancock
Haralson
Harris Less Refunds
4143990 1388920
Less Credit for Bldgs Sold
on RightofWay 14795
Contd
66554 30
12 651 62
45 305 89
Hart
Heard
Henry
Houston Less Refunds 370 98
Irwin
Jackson
Jasper
Jefferson
Jenkins
Johnson
Jones
Lamar
Laurens
Liberty
Lincoln
Lowndes Less Refunds 43475 38
Lumpkin
Macon
Madison
Marion Less Refunds 5834 00
McDuffie
Mclntosh
Meriwether
Miller

Mitchell
Less Credit for Timber Sold
on RightofWay
72 298 82
599 49
Monroe
Montgomery
Morgan
Murray
Muscogee Less Refunds 16 28718
Newton 27113833
Less Credit for Bldgs Sold
on RightofWay 17 889 56

13 741 25
54
1
41
141
68
136
26
46
50
5
19
29
80
18
34
27
26
3
32
12
28
41
51
18
109 45
297 74
046 68
894 97
338 63
387 24
125 76
649 63
789 05
797 29
473 53
592 58
819 97
110 97
81417
327 10
628 11
424 37
371 41
901 49
415 46
556 41
249 06
07816
71 699 33
34 384 38
31 255 96
8 434 81
20 819 64
9 143 73
253 248 77
jibMHH
MHHHn
mnmSTATE HIGHWAY DEPARTMENT OF GEORGIA
PAYMENTS TO CONTRACTORS
YEAR ENDED JUNE 30 1962
451
COUNTIES AS CONTRACTORS Contd
Includes Funds for RightsofWay Purchased Contd
8 966 65
Oconee
Oglethorpe Q5
Paulding
Peach
Pickens
Pierce
Pike
Polk
Pulaski
Putnam
Quitman
Rabun
Randolph
Richmond Less Refunds 3165 30 334 330 20
Rockdale 14338971
Less Credit for Bldgs Sold
on RightofWay 520513
Screven
Seminole
Spalding
Stephens
Stewart
Sumter
Talbot Less Refunds 1 567 50
Taliaf erro
Tattnall
Taylor
Telf air
Terrell
Thomas Less Refunds 500 00
Tift
Toombs
Less Credit for Bldgs
on RightofWay
1136142
Sold
210 00
Towns
Troup
Turner
Twiggs
Union
Upson
Walker
209 937 26
59 414 89
77120 42
18 659 56
33195 08
23 273 67
12 492 44
17 534 63
32 52214
9 472 63
138 184 58
29 25613
33 40610
46 543 05
31109 02
15190 58
65 52401
6 225 29
24 408 83
17 466 75
38 58617
157 670 86
30 470 24
34 431 75
38 849 65
11 151 42
24 86411
48 738 56
20 395 93
23 95901
20 486 21
30 339 33
37 542 24452
STATE HIGHWAY DEPARTMENT OF GEORGIA
PAYMENTS TO CONTRACTORS
YEAR ENDED JUNE 30 1962
COUNTIES AS CONTRACTORS Contd
Includes Funds for RightsofWay Purchased Contd
Walton 13295813
Less Credit for Bldgs Sold
on RightofWay 65004 13230809
Ware
5 147150
Washington
IT 2570516
Webster g
Seler sWa
wV7T 5824
Whitfleld Less Refunds
300000 13764328
Less Credit for Bldgs Sold
on RightofWay 497670 13266658
SKI1 3322925
w13 2614800
Worth3011 15
9 161 14 10 586 415 35
CITIES AS CONTRACTORS
Includes Funds for RightsofWay Purchased
fbeVille 378360
Amencus
Atlanta Less Refunds 27 067 33 743 059 01
Balnbridge lg 30 53
1 a 1465203
alhun 725882
Paim 1515161
rft0n 3828024
SSlr 1073524
Columbus
SferS 3415033
Dalton
Eatonton 8 j
FortOglethorpe
reetnSb0r 1601296
Guyton
Hawkinsville ITlt2
LaFayette 100696
Lavonia
T 256884
Louisville
2 897 50
maMUHKMMMnWMH
mg
ftSTATE HIGHWAY DEPARTMENT OF GEORGIA
PAYMENTS TO CONTRACTORS
YEAR ENDED JUNE 30 1962
453
CITIES AS CONTRACTORS Contd
Includes Funds for RightsofWay Purchased Contd
Lyons 572138
Milledgeville 7969467
Less Credit for Bldgs Sold
on RightofWay 523600 7445867
Norcross
Rossville
Savannah Beach Less Refunds 106 92
Statesboro
Toccoa
Vidalia
Total Payments to Contractors
5 29677
2018 06
9 540 60
3 478 21
26 477 15
12 757 06 1 211 366 03
85 040 258 86
Refunds from Cities and Counties represent a difference between the
original award by the assessors on rightofway purchases and the final
jury award These amounts were recovered by the Highway Department
and shown as a credit on the payments to Cities and Counties
Sale of houses or other property on rightsofway are shown as a credit
against payments made to Cities and Counties for purchase of rightsof
way454
STATE HIGHWAY DEPARTMENT OF GEORGIA
ANALYSIS OF CONSTRUCTION ALLOTMENTS
YEAR ENDED JUNE 30 1962
NEW WORK
COMMERCIAL CONTRACTORS
178 Advertised Projects
6 Extension Agreements
89 487 924 95
107 784 52
184
NONCOMMERCIAL CONTRACTORS
533 Contracts with Cities and Counties 6 083 645 04
236 Public Utility Agreements 162398311
5 Other State Agencies 2749678
264 State Forces Projects 2 526961 92
1038
1222 Total Number of New Projects
Add Allotments involving new work but not
forming a part of the above contracts
Engineering Supervision 12 967031 25
Purchase of Soil Pits 1050000
Purchase of RightsofWay 8 483 898 32
Add
Net allotment adjustments to cover
overrun or underrun on Projects
initiated prior to July 1 1961 which
are not subject to the 20 limitation
as extension agreements
Total Construction Allotments for Year
ended June 30 1962
89 595 709 47
10 262 086 85 8
2146142957
12131922589 1
3 571 688 63
124 890 914 52
ANALYSIS OF ABOVE ALLOTMENTS
TO SHOW TYPE OF PARTICIPATING FUNDS
Current
Years
Type of Fund Program
State Funds 3905169203
Federal Funds 8117757545
Other Funds 108995841
Prior
Years
Program
Total
166 711 93 39 218 403 96
2 490 814 96 83 668 390 41
914 161 74 2 004 120 15
12131922589 357168863 12489091452
OHBHMMMMHH455
STATE HIGHWAY DEPARTMENT OF GEORGIA
CONSTRUCTION CONTRACTS AWARDED ON ADVERTISED COMPETITIVE
BIDS TO COMMERCIAL CONTRACTORS
YEAR ENDED JUNE 30 1962
COUNTY
PROJECT
ApplingS09663
S11443
S14923
BaconF0002114
S06094
S09663
PR19329
BaldwinU004224
SUS06869
Banks10085216
10085216
S21962
PR42171
BartowF001818
Ben HillSAMA07524
S12501
BibbSAP16874
BrantleyS06151
BullochS11271
BurkeS07143
ButtsS15672
CamdenS12513
CatoosaSAP1774B1
CharltonS18552
ChathamF004126
F006417
U011113
OhattoogaS1363l
CherokeeS08612
S16641
CONTRACTOR ALLOTMENTS
Seaboard Const Co 3807764
Seaboard Const Co 210 98355
J G Attaway Const Co 8585988 334 92107
R G Foster Co 6375305
R G Foster Co 137 817 65
Seaboard Const Co 22728223
R G Foster Co H 57300 440 42593
Knox Rivers Const Co 52824349
Knox Rivers Const Co 33881109 86705458
Gentry Thompson 8475010
G H Law Const South
eastern Hwy Const Co 11594907
T D Lamb Holland
Const Co 29350807
Sou Concrete Const Co 1488435 50909159
LedbetterJohnson
Ledbetter Bros Inc 115798720
Dickerson Co 2145000
Holland Const Co 12297536 14442536
R A Bowen 13018440
A L Perkins Co 7241287
L A Thigpen 13614800
Burtz Durham 17748662
Hugh Steele Const Co 21585292
J G Attaway Const Co 39198647
H G Smith 2220250
Lee Engr Const Co 212 87410
Sou RoadBldrs Inc 55899247
SamFinley Inc 100607340
Everglades Const Co1 866 33000 3431 39587
Holliday Const J Nick
Jordan 36728097
Bob Patten Const Wade
Lenderman 43522511
E A Hudsons Sons 201 20230 636 427 41456
STATE HIGHWAY DEPARTMENT OF GEORGIA
CONSTRUCTION CONTRACTS AWARDED ON ADVERTISED COMPETITIVE
BIDS TO COMMERCIAL CONTRACTORS
COUNTY PROJECT
ClarkeU0003313
F001418
F001418
F001418
Clayton10085112
10085112
10401212
ClinchS12231
Cobb1002015
1002015
10075318
10075318
10285116
10285116
10285116
S16641
CoffeeF010514
SAP1202B9
S12802
S17301
C olumbiaSSG21201
Cook10075132
S05521
Crisp10075125
DecaturSAP0911A11
D eKalbF001028
10020211
F0061113
1008527
US13942
YEAR ENDED JUNE 30 1962
CONTRACTOR ALLOTMENTS
Asphalt Products Co
North Ga108770704
Seaboard Const Co 8987620
Shepherd Const Co 44379420
Wainer Const Co 126 754 70 1 74813214
L A Contracting Co 22748461
MacDougald Const Co 194779511
Hugh Steele Const Co 11299345 228827317
Lee Engr Const Co 27151726
Ballenger Paving Co Inc
Southeastern Hwy Const
Co Matthews Const
Co194747466
Blythe Bros Co 493 69415
Gentry Thompson 161 923 60
E A Hudsons Sons 103566284
Gentry Thompson 763 251 48
E A Hudsons Sons 71157786
Scott Const Co 24895027
E A Hudsons Sons 2757185 539010671
General Contr Co102249632
Oxford Const Co 7521400
Holland Const Co 21740230
Coffee Const Co 19668940 151180202
Knox Rivers Const Co 470 222 44
Tri State Culvert Mfg
Div of Fla Steel Corp 65 787 07
Folsom Const Co 4926820 11505527
ClaussenLawrence Co 2 213 034 58
J B Gibson Const Co 4485846
Shepherd Const Co 75704420
Tri State Culvert Mfg
Div of Fla Steel Corp 4177696
Shepherd Const Co 188145043
Natl Adv Co 5724814
Keheley Co Inc
Ballenger Paving Co Inc 723 46210 3 460 98183
BiMBBM
MM457

STATE HIGHWAY DEPARTMENT OF GEORGIA
CONSTRUCTION CONTRACTS AWARDED ON ADVERTISED COMPETITIVE
BIDS TO COMMERCIAL CONTRACTORS
COUNTY PROJECT
DodgeS05743
S18631
Dougherty U006210
U008312
Ef f inghamS09535
ElbertS22151
EvansS07337
ForsytnS23501
Franklin1008528
1008528
10085211
10085211
10085216
10085216
SAP1392A
S22281
Fulton1002015
1002015
1002016
1002016
1002016
10020211
U0061110
U006713
10085110
10085112
10085112
1008527
U012011
10285116
10285116
YEAR ENDED JUNE 30 1962
CONTRACTOR
ALLOTMENTS
Coffee Const Co 26674192
Coffee Const Co 18284255
449 584 47
Oxford Const Co 57479921
Oxford Const Co 63403099 120883020
Arnsdorff Const Co
W L Oobb Const Co
J G Attaway Const Co
G H Law Const Co
G H Law Const Co
Southeastern Hwy Const
Co 3169348
Sou Hwy Const Co169644065
Ballenger Paving Co Inc
Lothridge Bros 3 982 813 97
Wainer Const Co 86071260
Gentry Thompson 131 48971
G H Law Const Co
Southeastern Hwy Const
Co 163470125
Henry Newton Co 163 56471
Camden Const Co Inc 196 77702
Ballenger Paving Co Inc
Southeastern Hwy Const
Co Matthews Const
CoSI191
Blythe Bros Co 596
A F Foster Bridge Corp 552
Rogers Bridge Co Inc1157
E R Snell Contr Co
Stancil Bros Const Co 728
Gen Outdoor Adv Co
Inc
Blythe Bros Co 483
E R Snell Const Inc 122
MacDougald Const Co 51
L A Contr Co1282
MacDougald Const Co3643
Natl Adv Co 20
MacDougald Const Co1106
Gentry Thompson 547
E A Hudsons Sons 1265
06414
29557
46063
560 22
423 44
575 08
894 39
696 77
024 60
685 57
936 30
817 51
174 55
096 73
027 30
11035846
235 84343
108 928 74
166 298 00
8 698193 39458
STATE HIGHWAY DEPARTMENT OF GEORGIA
CONSTRUCTION CONTRACTS AWARDED ON ADVERTISED COMPETITIVE
BIDS TO COMMERCIAL CONTRACTORS
YEAR ENDED JUNE 30 1962
COUNTY PROJECT
Fulton10285116
Contd 1040129
10401210
10401213
GlynnS06151
Gordon10075317
S18001
Gwinnett
F0061113
1008527
F010815
Habersham S17772
HancockS21311
HaralsonS16181
Harris10085119
10085119
HartS07841
SAMA08023
PR17643
HeardS20321
Houston10075128
10075128
10075130
10075130
SUS11472
PR240710
PR41741
PR50171
IrwinS17402
JacksonPR10497
S24341
PR4068A1
JeffersonF0043115
JenkinsS13201
CONTRACTOR ALLOTMENTS
Scott Const Co 24895028
Blythe Bros Co 45280265
BlytheBros Co 199226287
Blythe Bros Co3126153 64 18 639 902 24
A L Perkins Co 7241288
A F Foster Bridge Corp 63090278
E A Hudsons Sons 33647370 96737648
Shepherd Const Co 52797738
Natl Adv Co 9541357
E A Hudsons Sons 88671230 151010325
C A Rutledge Const Co 23324766
G H Law Const 29300000
W L Cobb Const Co 40566184
Burtz Durham 7903673
Foster Creighton Co 637 950 04 716986 77
Henry Newton Co 15049740
E D Sloan Const Co 3199608
Wilkes Const Co 1195600 19444948
Holliday Const Co 230 998 62
A F Foster Bridge Corp 96397024
Hugh Steele Const Co386000090
Hugh Steele Const Co103913308
Wright Contr Co 4444550
Middle Ga Paving Const
Co 67888520
Middle Ga Paving Const
Co 3184262
Knox Rivers Const Co 1304580
Knox Rivers Const Co 9753 60 6 64107694
Coffee Const Co 251 985 99
C A Rutledge Const Co 2325321
Camden Const Co Inc 14340910
C A Rutledge Const Co 1543998 18210229
B P Lamb
L A Thigpen
247 436 07
138 920 90459
STATE HIGHWAY DEPARTMENT OF GEORGIA
CONSTRUCTION CONTRACTS AWARDED ON ADVERTISED COMPETITIVE
BIDS TO COMMERCIAL CONTRACTORS
YEAR ENDED JUNE 30 1962
COUNTY PROJECT
JohnsonPR1221B2
PR3517B2
JonesS09645
S09646
Laurens1001618
S16042
S16421
Lowndes10075124
10075132
MadisonPR4068B1
MarionPR0621B3
PR07302
PR414Q1
PR42091
MonroeS09646
MuscogeeF0004114
NewtonPR50101
OglethorpeS2164l
Peach10075130
10075130
PikePR32875
PR33644
PolkS16181
Randolph S11891
S16622
Richmond
Rockdale
Screven
Stephens
F0043116
F0053116
S21741
S09525
S09535
F001322
F001323
CONTRACTOR ALLOTMENTS
Coffee Const Co 871515
Coffee Const Co 544230 1415745
R T Smith 34109214
R T Smith 27005839 61115053
Henry Newton Co204248516
Knox Rivers Const Co 10080832
Knox Rivers Const Co 14471691 228801039
ClaussenLawrence Co3169 811 58
Tri State Culvert Mfg
Div of Fla Steel Corp 49 628 84 3 219 440 42
C A Rutledge Const Co 1129701
C E J H Reeves 1491023
C E J H Reeves 9174206
C E J H Reeves 3630715
C E J H Reeves 5939749 20235693
R T Smith 4767822
Wright Contr Co 44600706
MacDougald Warren Inc 32 222 22
Bob Patten Const 157 816 70
Hugh Steele Const Co1558 699 62
Wright Contr Co 31665771 187535733
Mclntosh Paving Co 987030
Mclntosh Paving Co 13476 50 23 34680
W L Cobb Const Co 706356
J B Gibson Const Co 14669660
Sowega Contr Co 27359840 42029500
Wright Contr Co2167 03850
Wright Contr Co 531769 217235619
R T Smith 36361931
L A Thigpen 24672130
Arnsdorff Const Co 4876319 29548449
So Carolina Hwy Dept 16431541
So Carolina Hwy Dept 86 574 34 250 889 75460
STATE HIGHWAY DEPARTMENT OF GEORGIA
CONSTRUCTION CONTRACTS AWARDED ON ADVERTISED COMPETITIVE
BIDS TO COMMERCIAL CONTRACTORS
YEAR ENDED JUNE 30 1962
COUNTY PROJECT CONTRACTOR ALLOTMENTS
Talbot F0004114 Wright Oontr Co 1 218 690 20
SAP0634A6 S07337 Wright Contr Oo J G Attaway Const Co 70 185 70 1 288 875 90 93 027 65
Tattnall
Taylor S15061 Coffee Const Co 417 50
PR37503 S16622 C E J H Reeves Sowega Contr Co 35 292 20 35 709 70 2215240
Terrell
Thomas F000617 Coffee Const Co 752 102 25
Troup F001018 F001018 Burtz Durham 101 660 29 86 210 63
Foster Creighton Co
10085119 Burtz Durham 300 503 06
10085119 Foster Creighton Co 686 037 91
S20951 S10051 Hewitt Contr Co G H Law Const 222 214 50 1 396 626 39
Union 317 070 81 52 834 94
S23251 S12931 G H Law Const 369 905 75 432 899 00
Ledbetter Johnson Cont
Walker r
Walton S09201 C A Rutledge Const Co 99 27013
Washington PR3517A4 Coffee Const Co 19 048 90
Wayne S11444 J G Attaway Const Co 49 123 00
S14923 I0075310 J G Attaway Const Co Tillett Bros Const 17 926 38 67 049 38 3 630 732 82
Whitfleld
Wilkes S14462 Camden Const Co Inc 243 477 69
Wilkinson S07814 Tidwell Const Co 132 657 79
Totals 39 487 924 95

MMM461
STATE HIGHWAY DEPARTMENT OF GEORGIA
CONSTRUCTION CONTRACTS AWARDED AS EXTENSION OF EXISTING
CONTRACTS TO COMMERCIAL CONTRACTORS
YEAR ENDED JUNE 30 1962
COUNTY PROJECT
BullochPR15205
MarionPR07303
SAP106420
PR27918
PR279114
PikePR18832
CONTRACTOR
Coffee Constr Co
Hugh Steele Constr Co
Hugh Steele Constr Co
Reeves Constr Co
Hugh Steele Constr Co
Mclntosh Paving Co
18 705 67
21 340 61
26 647 60
38 820 30
Total
49759
105 51418
1 772 75
107 784 52
Extension Agreement in excess of 20 limitation authorized by House Resolution No
124373d enacted in 1957 Session of General Assembly as follows
Georgia Laws 1957 Session p 535State Highway Department Contracts No
83 House Resolution No 124373d
A Resolution authorizing the State Highway Department of Georgia to as to
certain specified projects exceed the limitations as to 20 increase in cost of
project or 20 increase of the total length of project or increase of 20 of total
contract cost so as to provide that the State Highway Department of Georgia may
as to the two proj ects herein specified execute supplemental agreements in excess
of the 20 provisions of Code Section 95168 of the 1955 supplement to the Code of
Georgia
Whereas Code Section 951633 of the 1955 supplement to the Code of Georgia
Section 4 Ga L 1949 p 374 limits the authority of the State Highway Department
of Georgia to execute supplemental agreements to original contracts covering changes
andor revised or new unit prices and items and supplementing the original contract
to a 20 increase in the cost of the project and as to the length of the project to a
20 increase in such length and as to adding sections to such project or by reloca
tion of such proj ect to an increase not to exceed 20 of the total length of the project
or 20 of the total contract cost and
Whereas Code Section 951710a et sq of the 1955 supplement to the Code of
Georgia Ga L 1955 pp 559 et seq provide for the establishment construction
and designation of limited access highways in this State and
Whereas such limited access highways are constructed in cooperation with the
U S Bureau of Public Roads and a large percentage of the cost of such highway
being borne by such bureau and462
STATE HIGHWAY DEPARTMENT OF GEORGIA
CONSTRUCTION CONTRACTS AWARDED AS EXTENSION OF EXISTING
CONTRACTS TO COMMERCIAL CONTRACTORS
YEAR ENDED JUNE 30 1962
Whereas prior to the enactment of such limited access highway law the State
Highway Department of Georgia on October 8 1954 let contracts for the construc
tion of 2617 miles of road in FultonDeKalb Counties Project No FI 0131 2 and
for 8 015 miles of road in DeKalbGwinnett Counties Proj ect No FI 0131 3 the same
having been planned and contracted for as an ordinary fourlane highway and
Whereas subsequent to the letting of said contracts and after the passage of
said limited access highway law
highway and
the said highway is designated a limited access
Whereas such designation as limited access highway requires the building of
frontage roads and other alterations in the construction which require extension
agreements of such contracts providing for such additional construction and costs
and
Whereas such contracts are still pending and it would greatly increase the cost
of such projects for the State Highway Department of Georgia to be required to let
new contracts for such additional construction
Now therefore be it resolved by the House of Representatives the Senate
concurring that the State Highway Department of Georgia is as to Projects No
FI 0131 2 FultonDeKalb Counties and No FI 0131 3 DeKalbGwinnett Coun
ties authorized to execute supplemental agreements to existing contracts for such
designated projects in order to cover the cost of the additional construction neces
sitated by the conversion of said fourlane highway into a limited access highway
which are in excess of the 20 limitation provisions of section 951633 of the 1955 sup
plement to the Code of Georgia Approved March 13 1957463
STATE HIGHWAY DEPARTMENT OF GEORGIA
CONSTRUCTION CONTRACTS AWARDED TO COUNTIES AND CITIES
YEAR ENDED JUNE 30 1962
COUNTY
PROJECT
APPLING
PR09636
PR123431
PR123432
PR123433
ATKINSON
SAP1817A4
BACON
PR08036
PR193212
PR193213
PR193214
PR193215
BAKER
PR2586B1
BALDWIN
F000426
F004224
PR42031
BANKS
PR04169
PR0900A3
PR40232
PR42421
PR42431
PR42542
PR42543
PR43541
PR50281
BARROW
PR19744
PR19745
PR3896
CONTRACTOR
ALLOTMENTS
Appling County 492469
Appling County 764978
Appling County 173359
Appling County 1081631 2512437
Atkinson County 1877166
Bacon County 1803981
Bacon County 728510
Bacon County 2016942
Bacon County 1718880
Bacon County 348717 6617030
Baker County 2011856
City of Eatonton 5915
City of Milledgeville 2847233
Baldwin County 990000 3843148
Banks County 1255456
Banks County 264000
Banks County 600000
Banks County 202780
Banks County 1818048
Banks County 2216188
Banks County 3386217
Banks County 1064960
Banks County 1772376 12580025
Barrow County 2163865
Barrow County 3842336
Barrow County 2285875 8292076464
STATE HIGHWAY DEPARTMENT OF GEORGIA
CONSTRUCTION CONTRACTS AWARDED TO COUNTIES AND CITIES
YEAR ENDED JUNE 30 1962
COUNTY
PROJECT
BARTOW
F001818
PR34402
PR39541
PR39551
PR42501
BEN HILL
PR43201
PR43202
BERRIEN
SAP0906B4
PR29807
PR36512
PR36513
PR38822
PR38823
BIBB
PR37443
BLECKLEY
PR146712
PR146713
PR2679B2
PR2679B3
PR3131B1
BROOKS
PR18914
BULLOCH
PR132017
PR132018
PR132019
PR13395
PR15194
PR15204
PR15206
SAP16724
PR20723
CONTRACTOR
ALLOTMENTS
City of WhiteWater Dept 64220
Bartow County 1533212
Bartow County 1692600
Bartow County 309163
Bartow County 556837 4156032
Ben Hill County 489701
Ben Hill County 541991 1031692
Berrien County 111195
Berrien County 4 303 60
Berrien County 2089262
Berrien County 1230706
Berrien County 4 846 47
Berrien County 29762 4375932
Bibb County 3295423
Bleckley County 46 51575
Bleckley County 133560
Bleckley County 7170 59
Bleckley County 772142
Bleckley County 33677 6308013
Brooks County 1596554
Bulloch County 2369850
Bulloch County 119142
Bulloch County 1283675
Bulloch County 4051650
Bulloch County 111438
Bulloch County 282146
Bulloch County 132124
Bulloch County 268321
Bulloch County 2180520 10798866465
STATE HIGHWAY DEPARTMENT OF GEORGIA
CONSTRUCTION CONTRACTS AWARDED TO COUNTIES AND CITIES
YEAR ENDED JUNE 30 1962
COUNTY
PROJECT
BURKE
PR13699
PR143831
PR143832
PR177715
PR33265
PR33266
PR39081
PR39082
PR39173
PR39241
PR41052
BUTTS
PR08516
PR22399
CARROLL
PR03776
SAP07383
SAP12222
PR19073
PR31973
PR40741
CATOOSA
F0017312
CHARLTON
PR190210
PR42122
CHATHAM
F006417
SAP091922
SAP12858
SAP17016
PR32472
PR35092
CONTRACTOR
ALLOTMENTS
Burke County 3600830
Burke County 598285
Burke County 557965
Burke County 291046
Burke County 430500
Burke County 648442
Burke County 1485541
Burke County 608416
Burke County 2479100
Burke County 2148316
BurkeCounty 976050 13824491
Butts County 664510
Butts County 2221615 2886125
Carroll County 854505
Carroll County 429505
Carroll County 873038
Carroll County 609832
Carroll County 287339
Carroll County 1554639
City of Rossville
Charlton County 852242
Charlton County 1160962
City of Savannah Beach 3853300
Chatham County 3758200
Chatham County 1299882
Chatham County 164134
Chatham County 954810
Chatham County 601880 10632206
46 088 58
782 98
2013204
466
STATE HIGHWAY DEPARTMENT OF GEORGIA
CONSTRUCTION CONTRACTS AWARDED TO COUNTIES AND CITIES
YEAR ENDED JUNE 30 1962
COUNTY
PROJECT
CHATTOOGA
PR03793
PR11616
S13631
PR19612
PR23299
PR4268A1
CHEROKEE
PR060411
PR0972A3
PR28012
PR37563
PR42531
CLARKE
F001418
SAP164515
SAP164516
PR41572
CLAY
PR29702
PR39742
PR39743
CLAYTON
10085112
PR08721
CLINCH
PR26255
PR26256
PR39252
PR39253
COBB
1002015
1002015
1002015
10075318
10075318
SAP13971
CONTRACTOR
ALLOTMENTS
Chattooga County 9 35200
Chattooga County 277200
City of HollandWater System 1 012 52
Chattooga County 340200
Chattooga County 14 501 96
Chattooga County 131600 3235648
Cherokee County 827904
Cherokee County 863584
Cherokee County 1727020
Cherokee County 2020920
Cherokee County 642048 6081476
City of Athens 1181962
Clarke County 4806612
Clarke County 3487784
Clarke County 417105 9893463
Clay County 586514
Clay County 502500
Clay County 814017 1903031
City of Hapeville College Park
East Point Atlanta 8170665
Clayton County 1021837 9192502
Clinch County 3085188
Clinch County 340050
Clinch County 2326726
ClinchCounty 215491 5967455
Cobb County 1332720
City of Austell 186000
City of Atlanta Water and Sewer 12784 09
Cobb Co Water Sys 376285
City of Atlanta Water and Sewer 2310500
Cobb County 1888375
MMHHHM
MHHMMMHHHHHHI467
STATE HIGHWAY DEPARTMENT OF GEORGIA
CONSTRUCTION CONTRACTS AWARDED TO COUNTIES AND CITIES
YEAR ENDED JUNE 30 1962
COUNTY
PROJECT
COBB Contd
PR27974
PR40052
PR40062
PR40831
PR43121
PR43691
COFFEE
F010514
PR171310
PR2448B02
PR34732
PR38921
COLQUITT
PR21723
PR21724
PR28067
PR28068
PR2806A4
PR2806A5
PR2806A6
COLUMBIA
PR01892
PR30742
PR39123
PR39124
COOK
PR17068
PR28068
PR2806B3
PR36311
PR36923
PR40591
PR40601
PR40602
PR43511
COWETA
PR19437
PR19438
CONTRACTOR
ALLOTMENTS
Cobb County 293381
Cobb County 2232575
Cobb County 999350
Cobb County 2170576
Cobb County 290400
Cobb County 1125220 14483791
City of Douglas 26000
Coffee County 341764
Coffee County 186936
Coffee County 1438197
Coffee County 557468 2550365
Colquitt County 682648
Colquitt County 108019
Colquitt County 378932
Colquitt County 2203800
Colquitt County 2376000
Colquitt County 2397100
Colquitt County 4320000 12466499
Columbia County 542872
Columbia County 168115
Columbia County 2526636
Columbia County 968583 4206206
Cook County 54348
Colquitt County 2203800
Cook County 296000
Cook County 2147516
Cook County 477540
Cook County 1036739
Cook County 758752
Cook County 1529714
Cook County 303792 8708201
Coweta County 2490858
Coweta County 1423873468
STATE HIGHWAY DEPARTMENT OF GEORGIA
CONSTRUCTION CONTRACTS AWARDED TO COUNTIES AND CITIES
YEAR ENDED JUNE 30 1962
COUNTY
PROJECT
COWETA Contd
PR19439
PR21732
PR42361
PR42401
CRISP
PR06782
PR26004
PR38901
CONTRACTOR
ALLOTMENTS
DADE
PR21652
PR25833
PR25834
DAWSON
PR40922
PR40923
DECATUR
PR20494
DEKALB
F001028
SAP1214B7
US13942
DODGE
S05743
PR135111
PR135112
PR135113
SAP1525B4
PR18292
PR41531
PR42181
PR4235B1
PR42622
PR43591
Coweta County 521512
Coweta County 1688408
Coweta County 900000
Coweta County 1567074 8591725
Crisp County 428775
Crisp County 4432974
Crisp County 751180 5612929
Dade County 926766
Dade County 19 220 30
Dade County 1606570 4455366
Dawson County 2888168
Dawson County 2280159 5168327
Decatur County 2262989
DeKalb County Water System 3 241 28
DeKalb County 1778720
DeKalb County Water System 1716900 3819748
City of Chauncey 20000
Dodge County 959854
Dodge County 251890
Dodge County 39041
Dodge County 838784
Dodge County 1217218
Dodge County 1671383
Dodge County 522560
Dodge County 2664755
Dodge County 169630
Dodge County 610020 8965135

IBaHB469
STATE HIGHWAY DEPARTMENT OF GEORGIA
CONSTRUCTION CONTRACTS AWARDED TO COUNTIES AND CITIES
YEAR ENDED JUNE 30 1962

COUNTY
PROJECT
DOOLY
PR16763
PR39982
PR39983
PR39984
PR39985
DOUGHERTY
U0006210
U008312
PR42321
PR43821
EARLY
PR005911
PR21956
PR21957
ECHOLS
PR27104
PR27105
PR37743
PR37744
PR42002
PR42003
PR42012
PR42013
PR42022
PR42023
PR42042
PR42043
EFFINGHAM
S09535
PR26753
PR26763
PR26774
PR43091
ELBERT
S22151
PR28154
PR41351
PR43241
CONTRACTOR
ALLOTMENTS
45 247 43
10 74411
Dooly County 4091027
Dooly County 796407
Dooly County 1494907
Dooly County 736615
Dooly County 801685 7920641
City of Albany 411563
City of Albany 501841
Dougherty County 2342827
Dougherty County 1268512
Early County 301519
Early County 482745
Early County 290147
Echols County 401262
Echols County 132565
Echols County 299922
Echols County 2 13285
Echols County 915360
Echols County 473947
Echols County 915360
Echols County 635377
Echols County 457680
Echols County 197749
Echols County 608550
Echols County 442559 5693616
City of Oliver 5400
Effingham County 829340
Effingham County 829117
Effingham County 829162
Effingham County 166157 2707776
City of Elberton 69505
Elbert County 1616699
Elbert County 1391093
Elbert County 1199636 4276933470
STATE HIGHWAY DEPARTMENT OF GEORGIA
CONSTRUCTION CONTRACTS AWARDED TO COUNTIES AND CITIES
YEAR ENDED JUNE 30 1962
COUNTY
PROJECT
EMANUEL
PR114510
PR15022
EVANS
PR14372
PR14373
PR274011
PR27412
PR27413
FANNIN
PR32044
PR32045
PR37662
PR37663
FLOYD
SAP1559A7
FORSYTH
PR22876
PR22877
FRANKLIN
PR06421
PR19863
FULTON
1002015
1002015
1002015
U0061110
10075318
10075318
10085112
SAP1299B3
SAP1929B2
PR42281
PR42451
PR42591
CONTRACTOR
ALLOTMENTS
Emanuel County 1785079
Emanuel County 1572374 3357453
Evans County 633616
Evans County l 977 64
Evans County 1524813
Evans County 281572
Evans County 422396 3060161
Fannin County 2227490
Fannin County 164863
Fannin County 1241565
Fannin County 1092885 4726803
Floyd County 278042
Forsyth County 2624724
Forsyth County 1073529 3698253
Franklin County 3758270
Franklin County 574898 4333168
Cobb County g 16829
City of Austell t 140 00
City of AtlantaWater and
Sewer 783542
City of AtlantaWater and
Sewer 920115
Cobb County Water System 376285
City of AtlantaWater and
Sewer 2310500
Cities of Hapeville College Park
East Point Atlanta 145 256 24
Fulton County 675850
Fulton County 675281
Fulton County 808818
Fulton County 1639313
Fulton County 1189050 24835207

MgHBHnHlHHHHH
471
STATE HIGHWAY DEPARTMENT OF GEORGIA
CONSTRUCTION CONTRACTS AWARDED TO COUNTIES AND CITIES
YEAR ENDED JUNE 30 1962
COUNTY
PROJECT
GILMER
PR014310
PR014311
PR014313
PR14404
PR19216
PR31504
PR31505
PR31508
PR39203
GLYNN
PR36372
PR36373
GORDON
PR163510
S18001
PR24449
PR244410
GRADY
SAP1344B3
PR33041
GWINNETT
PR15303
HABERSHAM
SAP13532
PR16452
PR18954
PR19764
PR32675
PR39232
PR44111
HALL
PR02546
PR02917
PR11082
PR1283B1
PR190621
PR24203
PR41041
PR42901
CONTRACTOR
ALLOTMENTS
Gilmer County 767970
Gilmer County 294954
Gilmer County 1282400
Gilmer County 1222503
Gilmer County 599459
Gilmer County 492431
Gilmer County 1767528
Gilmer County 1143900
Gilmer County 1509024 9080169
Glynn County 1938249
Glynn County 1083655 3021904
Gordon County 218400
CityofDalton 1000000
Gordon County 2696070
Gordon County 1025454
Grady County 2958477
Grady County 550384
Gwinnett County
Habersham County 4191
Habersham County 589565
Habersham County 6 378 59
Habersham County 370640
Habersham County 29 594 41
Habersham County 934216
Habersham County 408914 6319735
Hall County 385900
Hall County 1870788
Hall County 912000
Hall County 2149072
Hall County 879035
Hall County 1590244
Hall County 487678
Hall County 466000 8740717
49 399 24
35 088 61
15 517 62
472
STATE HIGHWAY DEPARTMENT OF GEORGIA
CONSTRUCTION CONTRACTS AWARDED TO COUNTIES AND CITIES
YEAR ENDED JUNE 30 1962
COUNTY
PROJECT
HANCOCK
PR41251
HARALSON
PR19233
PR19234
SAP1981A7
PR20735
HARRIS
PR20674
PR23452
PR26864
PR32353
PR42411
HART
PR33661
PR33662
PR3707B2
HEARD
PR31062
HENRY
PR22015
PR40421
PR40773
PR41021
PR50321
HOUSTON
F000135
10075128
SUS11472
IRWIN
PR16987
PR22832
PR25408
PR33882
PR41132
PR42191
CONTRACTOR
Hancock County
Haralson County
Haralson County
Haralson County
Haralson County
Harris County
Harris County
Harris County
Harris County
Harris County
Hart County
Hart County
Hart County
Heard County
Henry County
Henry County
Henry County
Henry County
Henry County
Irwin County
Irwin County
Irwin County
Irwin County
Irwin County
Irwin County
ALLOTMENTS
20 221 24
14 873 58
15 604 72
21 964 07
14 627 45
11 592 00
4 975 50
11 089 80
329 00
3 840 00
24 936 45
17 110 90
12 564 91
9 994 15
7 372 99
14 080 00
20 907 80
8 328 55
City of Perry 70000
City of Perry 1652350
City of Warner Robins 32 374 00
21 579 20
11588 67
27 406 27
15 584 53
3 299 46
8 640 00
67 069 82
31 826 30
54 612 26
16 734 66
60 683 49
49 597 50
88 09813
qqqpiffwsaiM473
STATE HIGHWAY DEPARTMENT OF GEORGIA
CONSTRUCTION CONTRACTS AWARDED TO COUNTIES AND CITIES
YEAR ENDED JUNE 30 1962
COUNTY
PROJECT
JACKSON
SAP18928
SAP189212
PR21525
PR21526
PR21527
PR3543B1
PR37063
PR40872
PR42641
PR42941
PR42951
PR43001
PR43111
PR43671
JASPER
PR42441
JEFFERSON
PR128710
PR128711
PR31893
JENKINS
PR01137
PR089716
PR089717
JOHNSON
PR41031
PR41032
JONES
F000426
PR23156
PR3279B1
LAMAR
PR0531B1
PR148512
PR16632
PR16697
SAP1917C8
PR42741
CONTRACTOR
ALLOTMENTS
City of Commerce 625000
Jackson County 294569
Jackson County 1614571
Jackson County 28 10603
Jackson County 2444274
Jackson County 1303446
Jackson County 56788
Jackson County 43132
Jackson County 1590169
Jackson County 1494872
Jackson County 749204
Jackson County 357870
Jackson County 1056000
Jackson County 1568356 16008854
Jasper County
Jefferson County 401966
Jefferson County 100087
Jefferson County 9600
Jenkins County 794946
Jenkins County 1908049
Jenkins County 5 25717
Johnson County 1197908
Johnson County 1456800
City of Eatonton 59 u
Jones County 825465
Jones County 1562042
Lamar County 1024000
Lamar County 384175
Lamar County 1216657
Lamar County 3540
Lamar County 705020
Lamar County 491462
10 981 51
5980 53
32 287 12
26 547 08
23 934 21
38 563 54474
STATE HIGHWAY DEPARTMENT OF GEORGIA
CONSTRUCTION CONTRACTS AWARDED TO COUNTIES AND CITIES
YEAR ENDED JUNE 30 1962
COUNTY
PROJECT
LAURENS
PR19252
PR19262
PR32012
PR32013
PR35943
PR39602
PR39612
PR43921
LIBERTY
PR16055
LINCOLN
PR06523
LOWNDES
PR42301
LUMPKIN
PR40851
MACON
PR133410
MADISON
PR01655
PR41291
PR41292
PR42631
MARION
SF106418
SAP106419
SF1707A4
SFPR27912
SFPR27913
PR27917
SFPR27919
PR279110
PR279114
SFPR2791li
PR35793
CONTRACTOR
ALLOTMENTS
Laurens County 7 30985
Laurens County 1076406
Laurens County 35307
Laurens County 600854
Laurens County 1188068
Laurens County 1306972
Laurens County 17072 75
Laurens County 252514 6898381
Liberty County 39 350 56
Lincoln County 1218581
Lowndes County 227780
Lumpkin County 2433256
Macon County 688297
Madison County 2171056
Madison County 19 473 60
Madison County 1710206
Madison County 313005 6141627
City of Buena Vista 78540
Marion County 58878
City of Buena Vista 645 85
City of Buena Vista 79275
City of Buena Vista 16226
City of Buena Vista 379800
City of Buena Vista 1013 25
Marion County 447046
City of Buena Vista 203880
City of Buena Vista 63000
Marion County 394799
475
STATE HIGHWAY DEPARTMENT OF GEORGIA
CONSTRUCTION CONTRACTS AWARDED TO COUNTIES AND CITIES
YEAR ENDED JUNE 30 1962
COUNTY
PROJECT
MARION Contd
PR35794
PR41123
PR41124
McDUFFIE
PR148813
McINTOSH
PR15017
PR15018
PR15019
MERIWETHER
SAP05976
SAP05977
SAP05979
PR0926B6
PR12567
SAP1512A5
PR16199
PR19813
PR22733
MITCHELL
PR134416
PR13569
PR135610
SAP1375B6
SAP1375B7
PR16083
SAP163812
PR50061
MONROE
PR00294
PR17343
PR199615
PR199616
MONTGOMERY
PR15575
PR15576
PR15578
PR38652
CONTRACTOR
ALLOTMENTS
Marion County 576000
Marion County 13298
Marion County 38392 2615044
McDuffie County 1451827
Mclntosh County 4545599
Mclntosh County 174616
Mclntosh County 89360 4809575
Meriwether County 4189665
Meriwether County L 8636
Meriwether County 935 22
Meriwether County 225580
Meriwether County 4 62923
Meriwether County 91094
Meriwether County 1848726
Meriwether County 154462
Meriwether County 164947 7416955
Mitchell County 389578
MitcheU County 1092589
Mitchell County 93868
Mitchell County 851656
Mitchell County 957952
Mitchell County 1267776
Mitchell County 1515368
Mitchell County 349300 6518087
Monroe County 995331
Monroe County 768000
Monroe County 895726
Monroe County 289151 2948208
Montgomery County 9 699 98
Montgomery County 3 327 14
Montgomery County L 28659
Montgomery County 12 625 66476
STATE HIGHWAY DEPARTMENT OF GEORGIA
CONSTRUCTION CONTRACTS AWARDED TO COUNTIES AND CITIES
YEAR ENDED JUNE 30 1962
COUNTY
PROJECT
MONTGOMERY
PR38653
PR43351
MORGAN
PR32643
PR32645
PR3600B5
MUSCOGEE
F0004114
PR43191
OGLETHORPE
PR17282
PAULDING
PR28393
PR39353
PEACH
PR237912
PICKENS
PR5013B1
PR5013B2
PIERCE
SAP1704B9
PR206011
PR38103
PIKE
PR39502
PR42311
POLK
PR07832
PR08402
PR08486
PR09992
PR23851
CONTRACTOR ALLOTMENTS
Montgomery County 60042
Montgomery Connty 37 86424 65 40403
Morgan County 1345011
Morgan County 1156172
Morgan County 1170069 3671252
City of Talbotton 235600
Muscogee County 1352884 1588484
Oglethorpe County 898145
Pauldlng County 2213835
Paulding County 1276830 3490665
Peach County 1034914
Pickens County 2233150
Pickens County 436800 2669950
Pierce County 555800
Pierce County 1083927
Pierce County 3621340 5261067
Pike County 624832
Pike County 707995 1332827
Polk County 2257586
Polk County 1195014
Polk County 1135947
Polk County 601455
Polk County 829311 6019313
H477
STATE HIGHWAY DEPARTMENT OF GEORGIA
CONSTRUCTION CONTRACTS AWARDED TO COUNTIES AND CITIES
YEAR ENDED JUNE 30 1962
COUNTY
PROJECT
PULASKI
PR228629
PR39061
PUTNAM
PR50091
PR50092
RABUN
PR31753
PR42511
RANDOLPH
PR159110
PR17231
PR17232
RICHMOND
F0043116
PR02001
SAP07902
PR24287
PR27355
ROCKDALE
PR19933
S21741
PR26662
SCHLEY
PR31108
SCREVEN
PR02947
S09535
SEMINOLE
SAP11393
PR15585
PR20198
PR41341
CONTRACTOR
ALLOTMENTS
Pulaski County 186529
Pulaski County 1560877 1747406
Putnam County 1078416
Putnam County 1127246 2205662
Rabun County 520384
Rabun County 461792 982176
Randolph County 475500
Randolph County 1004451
Randolph County 1002803 2482754
Richmond CountySewer Water 14 54200
Richmond County 84010
Richmond County 263899
Richmond County 1191388
Richmond County 450000 3443497
Rockdale County 1481577
City of Conyers 551100
Rockdale County 772500 2805177
Schley County 802620
Screven County 759471
City of Oliver 54000 813471
Seminole County 1308249
Seminole County 55643
Seminole County 2815852
Seminole County 931311 5111055478
STATE HIGHWAY DEPARTMENT OF GEORGIA
CONSTRUCTION CONTRACTS AWARDED TO COUNTIES AND CITIES
YEAR ENDED JUNE 30 1962
COUNTY
PROJECT
SPALDING
PR40651
PR40652
PR43321
STEPHENS
PR00505
PR08813
PR30682
PR43551
PR43561
STEWART
PR24683
PR24684
PR4180A1
SUMTER
PR10357
PR231217
PR231218
PR33333
PR37871
PR37881
TALBOT
F0004114
PR17462
PR23093
PR36184
PR39482
TALIAFERRO
PR16216
TATTNALL
PR23285
PR242911
PR295410
PR39282
PR40042
TAYLOR
PR37503
CONTRACTOR
ALLOTMENTS
Spalding County 1933786
Spalding County 2234304
Spalding County 864000 5032090
Stephens County 273152
Stephens County 5 580 30
Stephens County 3188995
Stephens County 368800
Stephens County 370410 4759387
Stewart County 420210
Stewart County 689144
Stewart County 1287160 2396514
Sumter County 62880
Sumter County 4 549 90
Sumter County 17 626 99
Sumter County 1978748
Sumter County 2213278
Sumter County 3250678 9723273
City of Talbotton 524400
Talbot County 533046
Talbot County 285522
Talbot County 755194
Talbot County 580908 2679070
Taliaferro County 1262350
Tattnall County 381754
Tattnall County 488099
Tattnall County 1619189
Tattnall County 251926
Tattnall County 481954 3222922
Taylor County 35000
iHiHH479
STATE HIGHWAY DEPARTMENT OF GEORGIA
CONSTRUCTION CONTRACTS AWARDED TO COUNTIES AND CITIES
YEAR ENDED JUNE 30 1962
COUNTY
PROJECT
TELFAIR
PR03043
SAP10197
PR125840
PR15605
PR17673
SAP19197
PR20225
PR4235A1
TERRELL
PR13366
PR30144
PR36852
PR36853
PR36871
THOMAS
PR12617
PR202513
PR42051
TIFT
PR146520
PR20803
TOOMBS
SUS17621
PR29127
TOWNS
PR40431
PR40432
TROUP
F001018
10085119
PR25212
PR42371
PR43951
TURNER
PR3999 1
CONTRACTOR
ALLOTMENTS
Telfair County 4189317
Telfair County 2195613
Telfair County 2217770
Telfair County 1959300
Telfair County 887613
Telfair County 100000
Telfair County 2897958
Telfair County 3230288
Terrell County 1140844
Terrell County 77293
Terrell County 1185676
Terrell County 1575374
Terrell County 1194075
Thomas County 200900
Thomas County 723840
Thomas County 9 568 95
Tift County 920261
Tift County 1472456
City of Vidalia 90736
Toombs County 1234624
Towns County 1923688
Towns County 2009482
City of West Point 1108975
City of West Point 1053100
Troup County 1143031
Troup County 1290000
Troup County 436667
Turner County
176 778 59
51 732 62
18 816 35
23 92717
13 253 60
39 331 70
50 317 73
6 720 00480
STATE HIGHWAY DEPARTMENT OF GEORGIA
CONSTRUCTION CONTRACTS AWARDED TO COUNTIES AND CITIES
YEAR ENDED JUNE 30 1962
COUNTY
PROJECT
TWIGGS
PR1454B3
PR1454B4
UNION
PR02626
PR50141
PR50142
UPSON
SAP1785B3
PR23547
PR42111
WALKER
F001736
F0017312
PR19197
PR23523
PR42101
WALTON
PR17626
PR22424
PR35873
PR38672
WARE
PR20315
PR40081
PR40091
WARREN
PR37115
WASHINGTON
SAP1125A9
PR34611
CONTRACTOR
ALLOTMENTS
Twiggs County 1832655
Twiggs County 3242315
Union County 1524364
Union County 592400
Union County 13 877 51
Upson County 626198
Upson County 1065551
Upson County 474687
City of LaFayette 1940760
City of Rossville 75228
Walker County 1104000
Walker County 534520
Walker County 2257296
Walton County 2202467
Walton County 973414
Walton County 1273364
Walton County 1369000
Ware County 1606845
Ware County 610020
Ware County 366000
Warren County
Washington County 3 348 50
Washington County 17 485 56
50 749 70
35 04515
21 664 36
59 118 04
58 182 45
25 828 65
9 316 75
20 834 06
Mil481
STATE HIGHWAY DEPARTMENT OF GEORGIA
CONSTRUCTION CONTRACTS AWARDED TO COUNTIES AND CITIES
YEAR ENDED JUNE 30 1962
COUNTY
PROJECT
CONTRACTOR
ALLOTMENTS
WAYNE
PR24734 Wayne County 3 726 86
PR50231 Wayne County 781147 1153833
WHITE
SAP1043B12 White County 133099
PR15977 White County 1071121
PR16804 White County 854400
PR29608 White County 1200000
PR35192 White County 298000
PR35193 White County 1342400
PR43661 White County 966240 5865260
WHITFIELD
10075310 City of Dalton Lights Water
and Sinking Fund 1510857
WILCOX
PR17947 Wilcox County 1520802
PR17954 Wilcox County 1063600
PR18012 Wilcox County 921131 3505533
WILKES
PR01745 Wilkes County 1189675
WORTH
PR20148 Worth County 1157380
PR38422 Worth County 613985
PR41541 Worth County 615011 2386376
Total 608364504
Georgia Laws 1949 Page 274That the State Highway Director andor the
State Highway Department be and they are hereby prohibited from negotiating
contracts with any person firm or corporation for the construction of high
ways roads and bridges except contracts with counties for work to be performed
by convict labor or county forces and not otherwise 482
STATE HIGHWAY DEPARTMENT OF GEORGIA
CONSTRUCTION CONTRACTS AWARDED TO COUNTIES AND CITIES
YEAR ENDED JUNE 30 1962
Georgia Laws 1949 Page 277The State Highway Board is hereby em
powered to contract with the counties for the construction of rural post roads
and bridges upon such terms as they are empowered to contract for the con
struction of any roads on the State Highway System That all such contracts
made by the State Highway Department with the counties shall not be subject
or transferred to any other person firm or corporation but shall be performed
by the counties with convict labor or county forces and not otherwise That
the State Highway Department will not be liable and will not be authorized to
pay out any funds upon a contract for construction executed between the State
Highway Department and the counties unless the work is performed by convict
labor or county forces This provision shall apply to and give authority for
construction of roads and bridges on the State Highway System on the same
terms and conditions as for the construction of rural post roads and bridges
This provision is not to interfere with the authority of the State Highway De
partment in planning furnishing plans and specifications and engineering
supervision over roads and bridges being constructed by counties with convict
labor or other county forces under contract with the State Highway Depart
ment
Georgia Laws 1951 Page 41Contracts with political subdivisions or other
departments of the State which shall be let at the average bid price of the same
kind of work let to contract after advertisement during the period of sixty days
prior to the letting of the contract
an

HSTATE HIGHWAY DEPARTMENT OF GEORGIA
REIMBURSEMENT AGREEMENTS WITH PUBLIC UTILITIES
FOR CHANGING FACILITIES
YEAR ENDED JUNE 30 1962
483
COUNTY
PROJECT
ApplingS09663
S09663
S11443
S14923
S14923
Bacon
Baldwin
Banks
S09663
S09663
U004224
SUS06869
SUS06869
SUS06869
10085216
10085216
S21962
BartowF001818
F001818
F001818
Ben HillS12501
BrantleyFG008514
S06151
BullochS11271
S11271
S11271
ButtsS15672
S15672
Camden812613
CatoosaF0017312
CharltonS18552
ChathamFG000921J
F004126
F004126
F006417
U011113
U011113
U011113
UTILITY
Elec Memb Corp 64758
Misc Public Utilities 829
Elec Memb Corp 168033
Elec Memb Corp 89259
Misc Pub Utilities 24621 3
Elec Memb Corp 1230391
Misc Pub Utilities 15758
Georgia Railway 153812
Sou Natural Gas 263224
Ga Power Co 63687
Misc Pub Utilities 204710
Elec Memb Corp 26464
Misc Pub Utilities 5801
Elec Memb Corp 65646
Louisville Nashville
Railroad 333030
Sou Bell Tel Tel Co 396740
Ga Power Co 994095
Elec Memb Corp
Atlantic Coast Line Ry 1587200
Atlantic Coast Line Ry 25000
Elec Memb Corp 177400
Ga Power Co 66100
Misc Pub Utilities 362300
Sou Bell Tel Tel Co 96823
Elec Memb Corp 199558
Elec Memb Corp
Elec Memb Corp
Elec Memb Corp
Misc Pub Utilities 2490500
Sou Natural Gas 5 554 00
Misc Pub Utilities 2087334
Savannah Elect Pwr Board 49 92106
Sou Bell Tel Tel Co 99900
Misc Pub Utilities 19750
Savannah Elect Power
Board 2210388
347500
12 461 49
6 854 33
97911
17 238 65
2 358 61
16122 00
6 058 00
2 963 81
884 69
652 50
1 423 77
124 553 78484
STATE HIGHWAY DEPARTMENT OF GEORGIA
REIMBURSEMENT AGREEMENTS WITH PUBLIC UTILITIES
FOR CHANGING FACILITIES
YEAR ENDED JUNE 30 1962
COUNTY
Chattooga
Cherokee
Clayton
Clinch
Cobb
Coffee
Columbia
PROJECT
S13631
S13631
S13631
S08612
S08612
S16641
S16641
10085112
10085112
10085112
10085112
10085112
10085112
10085112
812231
S12231
1002015
1002015
1002015
1002015
1002015
1002015
10075318
10075318
10285116
S16641
S16641
F010514
F010514
F010514
F010514
S12802
S12802970
S17301
S17301
SSG21201
SSG21201
SSG21201
SSG21201
UTILITY
Central of Ga Ry 151000
Ga Power Co 510483
Misc Pub Utilities 53780
Sou Bell Tel Tel Co 54603
Elec Memb Corp 137500
Sou Bell Tel Tel Co 27327
Elec Memb Corp 86059
Central of Ga Ry 3487228
Fed Aviation Agency 1632024
Sou Bell Tel Tel Co 6343744
Atlanta Gas Light 29889 36
Ga Power Co T 3286590
Atlanta Transit System 21 330 72
Misc Pub Utilities 321228
Elec Memb Corp 147730
Misc Pub Utilities 58090
Southeastern Pipe Line 1977800
Atlantic Coast Line Ry 6 415 76
Sou Bell Tel Tel Co 1278685
Atlanta Gas Light Co 4 755 40
Elec Memb Corp 27222
Ga Power Co 1273699
Ga Power Co 276212
Ga Power Co 49876
Elec Memb Corp 27073
Sou Bell Tel Tel Co 2377
Elec Memb Corp 7484
Atlantic Coast Line Ry 3183 00
Western Union 4115 00
Elec Memb Corp 208123
Misc Pub Utilities 20868
Elec Memb Corp 777723
Misc Pub Utilities 65648
Elec Memb Corp 380129
Ga Power Co 41061
Atlantic Coast Line Ry l 700 00
Sou Bell Tel Tel Co 792900
Western Union 416500
Ga Power Co 1376400
7 152 63
3 054 89
201 928 22
2 058 20
60 375 44
22 233 52
27 558 00
HH
MM485
STATE HIGHWAY DEPARTMENT OF GEORGIA
REIMBURSEMENT AGREEMENTS WITH PUBLIC UTILITIES
FOR CHANGING FACILITIES
YEAR ENDED JUNE 30 1962
UTILITY
Georgia Railroad 1898582
Sou Bell Tel Tel Co 1792559
Western Union 111300
Ga Power Co 690341
A T T Co 12369
Sou Bell Tel Tel Co 1011432
Elec Memb Corp 157614
Ga Power Co 689887
Postal Tel Cable Co 3 888 34
Ga PowerCo 568809 7321727
Sou Railroad System 150000
Elec Memb Corp 404400
Elec Memb Corp 6 53727 1208127
Seaboard Airline Ry 822300
Western Union 11200
Ga PowerCo 159546
Ga PowerCo 391472 1384518
Central of Ga Ry 114000
Sou Natural Gas 215000
Elec Memb Corp 22300
Misc Pub Utilities 92100
Savannah Elect Power Bd 2 40800
Ga Power Co
Sou Bell Tel Tel Co 233176
Elec Memb Corp 550466
Misc Pub Utilities 51356
Sou Bell Tel Tel Co 250000
Elec Memb Corp 191528
Ga PowerCo 226193
Sou Railroad System 1752244
Elec Memb Corp 1428593
Misc Pub Utilities 256300
Elec Memb Corp 351589
Misc Pub Utilities 77074
Elec Memb Corp 546558
Ga Power Co 87193
Misc Pub Utilities 10176 4509727
COUNTY PROJECT
DeKalb F001028 F001028
F001028
F001028
10020210
F0061113
F0061113
F0061113
US13942
US13942
Dodge S05743 S05743
S18631
Dougherty U0006210 U0006210
U0006210
U008312
Effingham S07228 S09535
S09535
S09535
S09535
Elbert S22151
Evans S07337 S07337
S07337
Forsyth S23501 S23501
S23501
Franklin 1008528 10085211
10085211
10085216
10085216
S22281
S22281
S22281

6 842 00
2 414 02
8 349 98
6 677 21486
STATE HIGHWAY DEPARTMENT OF GEORGIA
REIMBURSEMENT AGREEMENTS WITH PUBLIC UTILITIES
FOR CHANGING FACILITIES
YEAR ENDED JUNE 30 1962
COUNTY PROJECT
Fulton1002015
1002015
1002015
1002015
1002015
1002015
1002016
1002016
1002016
U0061110
U0061110
U0061110
U0061110
10075318
10075318
10085112
10085112
10085112
10085112
10085112
10085112
10085112
10285116
GlynnFG000815
S06151
GordonS18001
S18001
S18001
GreeneS07833
GwlnnettF0061113
F0061113
F0061113
HabershamS17772
HancockS21311
821311
S21311
S21311
Haralson
S16181
S16181
S16181
UTILITY
Southeastern Pipe Line 1212200
Atlantic Coast Line Ry 3 93224
Sou Bell Tel Tel Co 783711
Atlanta Gas Light Co 2 914 60
Elec Memb Corp 16685
Ga Power Co 780654
Central of Ga Ry 1572000
Southern Ry System 551000
Western Union 127000
Sou Bell Tel Tel Co 3297476
Atlanta Gas Light Co 1640600
Ga Power Company 5341555
Atlanta Transit System 2 009 00
Sou Bell Tel Tel Co 2 76213
Ga Power Co 49876
Central of Ga Ry 6199516
Fed Aviation Agency 2901374
Sou Bell Tel Tel Co 11277768
Atlanta Gas Light Co 53136 64
Ga Power Co 5842828
Atlanta Transit System 37 921 28
Misc Pub Utilities 571072
Elec Memb Corp 48129 52481033
Atlantic Coast Line Ry 17 49300
Atlantic Coast Line Ry 25000
Sou Ry System 120000
Sou Bell Tel Tel Co 134600
Elec Memb Corp 70000
A T T Co
Sou Bell Tel Tel Co 302116
Elec Memb Corp 47079
Ga Power Co 206071
Elec Memb Corp
Sou Bell Tel Tel Co 119990
Elec Memb Corp 80420
Ga Power Co 329153
Misc Pub Utilities 261418
Plantation Pipe Line 995974
Sou Bell Tel Tel Co 117502
Elec Memb Corp 245980 1359456
17 74300
3 246 00
212 00
5 552 66
742 06
7 909 81
HHH
ssmm487
Houston
STATE HIGHWAY DEPARTMENT OF GEORGIA
REIMBURSEMENT AGREEMENTS WITH PUBLIC UTILITIES
FOR CHANGING FACILITIES
YEAR ENDED JUNE 30 1962
COUNTY
HartI00852S
S07841
S07841
Irwin
Jenkins
Jones
Jackson
Laurens
MaconSG06823
MuscogeeF0004114
F0004114
F0004114
Oglethorpe
PROJECT UTILITY
Sou Railroad System 1073956
Ga Power Co 194312
Misc Pub Utilities 150000 1418268
Central of Ga By 201000
Electric Memb Corp 209667
Ga Power Co 535367
Misc Pub Utilities 684500
Elec Memb Corp 108239
Ga Power Co 39269
Misc Pub Utilities 9552
Flint Elec Memb Corp 4 75400 22 62994
Sou Bell Tel Tel Co 49255
Elec Memb Corp 819111 8 683 66
Misc Pub Utilities 477302
Sou Bell Tel Tel Co 18142
Elec Memb Corp 290 58 5 24502
Elec Memb Corp 70830
Ga PowerCo 21520 92350
Elec Memb Corp 63554
Misc Pub Utilities 117987
Southern Ry System 543000 724541
Sou Bell Tel Tel Co 610000
Western Union 500000
Elec Memb Corp 752000
Ga PowerCo 367900
Puriland Tel Co 115000
Elec Memb Corp 2 497 35 25946 35
Atlantic Coast Line Ry 1426800
Elec Memb Corp 204940
Ga PowerCo 21856
Misc Pub Utilities 4 737 42 7 005 38
S21641 Elec Memb Corp 52000
S21641 Misc Pub Utilities 119201 171201
10075128
10075128
10075128
10075128
10075130
10075130
10075130
SUS11472
S17402
S17402
SAP18928
S24341
S24341
S13201
S13201
S09645
S09645
S09646
1001618
1001618
1001618
1001618
1001618
S16421488
STATE HIGHWAY DEPARTMENT OF GEORGIA
REIMBURSEMENT AGREEMENTS WITH PUBLIC UTILITIES
FOR CHANGING FACILITIES
YEAR ENDED JUNE 30 1962
PeachFG000138
10075130
10075130
10075130
PolkS16181
S16181
S16181
PulaskiF000223
RandolphS11891
S16622
S16622
Richmond
Rockdale
Talbot
TattnalL
Terrell
COUNTY PROJECT UTILITY
Central of Ga Ry 2009400
Elec Memb Corp 162359
Ga Power Co 539 04
Misc Pub Utilities 14318
Plantation Pipe Line 203 26
Sou Bell Tel Tel Co 2398
Elec Memb Corp 5020
Misc Pub Utilities
Elec Memb Corp 38612
Elec Memb Corp 72456
Misc Pub Utilities 133852
Sou Bell Tel Tel Co 16 652 00
Elec Memb Corp 792100
Ga Power Co 18o2200
Misc Pub Utilities 301900
A T T Co 46531
Sou Bell Tel Tel Co 5 89500
Elec Memb Corp 1036600
Ga Power Co 947000
Sou Natural Gas Co 215000
Elec Memb Corp 356669
Elec Memb Corp 22300
Elec Memb Corp 245988
Misc Pub Utilities 92100
Savannah Elect Power Bd 2 408 00
Elec Memb Corp 456160
Ga Power Co 48644
Misc Pub Utilities 1054458
Central of Ga Ry 830000
Sou Bell Tel Tel Co 206779
Elec Memb Corp 488149
Misc Pub Utilities 45542
Elec Memb Corp 72457
Misc Pub Utilities 133851
Screven
F0043ll6
F0043116
F0043116
F0043116
10020210
S21741
S21741
S21741
S09535
S09525
S09535
S09525
S09535
S09535
F0004114
F0004114
F0004114
S16483
S07337
S07337
S07337
S16622
S16622
22 449 81
27744
411 90
2 449 20
45 614 00
26 196 31
11 728 57
23 892 62
7 404 70
2 063 08
HHSTATE HIGHWAY DEPARTMENT OF GEORGIA
REIMBURSEMENT AGREEMENTS WITH PUBLIC UTILITIES
FOR CHANGING FACILITIES
YEAR ENDED JUNE 30 1962
489
COUNTY PROJECT
ThomasF000617
F000617
ToombsFG003819
SUS17621
TroupF001018
F001018
F001018
10085119
10085119
S20951
S20951
Union
Walker
Walton
S10051
F0017312
S12931
S12931
S0920l
S09201
Wayne
Whitfleld
Wilkes
S11444
S11444
S14923
S14923
10075310
10075310
10075310
10075310
S14462
S14462
S14462
UTILITY
Elec Memb Corp 134757
Misc Pub Utilities 264114 S
Seaboard Airline Ry 1826100
Ga Power Co 31549
Elec Memb Corp 37973
Ga Power Co 3892200
Misc Pub Utilities 255575
Elec Memb Corp 401634
Misc Pub Utilities 709045
Sou Bell Tel Tel Co 123763
Elec Memb Corp 61589
Elec Memb Corp
Elec Memb Corp 65250
Ga Power Co 396110
Misc Public Utilities 593 45
Sou Bell Tel Tel Co 52184
Elec Memb Corp 135830
Elec Memb Corp 191659
Misc Pub Utilities 111461
Elec Memb Corp 33014
Misc Pub Utilities 8207
Sou Bell Tel Tel Co 6 758 85
Elec Memb Corp 350000
Ga Power Co 12399
Misc Pub Utilities 750000
Elec Memb Corp 74000
Ga PowerCo 96156
Misc Pub Utilities 185928
Total
3 988 71
18 576 49
54 817 79
1 575 00
5 207 05
1 880 14
3 443 41
17 882 84
3 560 84
1 623 98311
490
STATE HIGHWAY DEPARTMENT OF GEORGIA
CONSTRUCTION CONTRACTS WITH OTHER STATE FACILITIES
YEAR ENDED JUNE 30 1962
BALDWIN
U004224 Milledgeville State Hospital 15 67817
SUS06869 Milledgeville State Hospital 930 65
EVANS
10085211 Ga Historical Commission 455000
SUS06869 Milledgeville State Hospital 93065
LEE
PRCF12894 Department of Corrections
Total
16 608 82
5 480 65
5 407 31
27 496 78
Note
Georgia Laws 1951 page 41 Contracts with political subdivisions or other
departments of the State which shall be let at the average bid price of
the same kind of work let to contract after advertisement during the
period sixty days prior to the letting of the contract
TOWWWKSW491
STATE HIGHWAY DEPARTMENT OF GEORGIA
STATEMENT OF ALLOTMENTS FOR CONSTRUCTION WORK
PROJECTS BY STATE FORCES
YEAR ENDED JUNE 30 1962
COUNTY PROJECT
AtkinsonSFPR02977
SFPR0388A6
SF0906C7
BakerSF2004B1
BaldwinSFPR188016
BanksSFPR18923
SFPR18925
SFPR20572
SFPR20573
ALLOTMENTS
7 471 74
9 860 40
8 600 00
11 359 75
1 490 78
1 750 00
7 480 00
25 93214
1 980 00
1198 65
22 080 53
Barrow
Bartow
SF09836
REC12931
SF1760A6
SFPR19564
SF09998
SFPR42502
SFPR4250
SFPR4250
SFPR42505
SFPR42506
SFPR42507
SFPR42508
SFPR42509
SFPR425010
Brantley
Bryan
SF1777B14
SF059113
REC059114
REC1401A1
SFPR30404
BullochREO108011
REC1345A1
CalhounREC1041B4
CamdenSF1791B23
CandlerSF1403A1
REC1663A7
SF1724B1
SFPR44161
6 459 86
35 11200
3 500 00
5 422 50
800 00
350 00
1 857 45
1 667 40
1 575 70
1 157 80
876 75
1 891 05
1 247 40
1169 00
1 739 20
1 713 09
51 535 00
618310
5 280 00
22 395 00
1 987 59
21 720 00
4 065 50
1 900 00
50 494 36
12 592 55
6 064 50
61170 39
27 675 00
17 278 80
21 85910
29 673 09492
STATE HIGHWAY DEPARTMENT OF GEORGIA
STATEMENT OF ALLOTMENTS FOR CONSTRUCTION WORK
PROJECTS BY STATE FORCES
YEAR ENDED JUNE 30 1962
COUNTY PROJECT ALLOTMENTS
CarrollREC1096A4 157500
REC12352 528500 686000
CatoosaSF16766 361375
REC1884A2 56 056 00
SF1884A3 80000 6046975
ChattahoocheeSFPR34414 1485268
ChattoogaSFPR232910 238 00
Cherokee SF1929A1 200000
SFPR44411 6 16000 8 16000
larkeSF1872C1 li76000
ClaySFPR00586 427500
ClaytonREC1055B6 1500000
REC1055B7 9574 40
SF1824C7 96890 2554330
CoffeeSF13642 84o7o0
SFPR42841 14250 982 50
ColumbiaSF107820 491955
CookSF1820A4 257850
SFPR26993 1710750 1968600
CowetaSF0977B10 1 418 00
DawsonSFPR14933 394458
SFPR42381 739200 1133658
Decatur KFi
J idrf85 2415650
DodgeREC12241 4565000
SFPR42621 l 47380 47 12380
DoolySF1808A4 155200
ElbertSFPR13543 22201 00
EmanuelSFPR11603 1974720
SFPR12817 20000
REC1663B5 1 560 00
REC17243 28 160 10
REC1902A1 56 67210
REC198710 49 632 00
SFPR42551 206616
SFPR43081 135520 15939276
MB493

STATE HIGHWAY DEPARTMENT OF GEORGIA
STATEMENT OF ALLOTMENTS FOR CONSTRUCTION WORK
PROJECTS BY STATE FORCES
COUNTY
YEAR ENDED JUNE 30 1962
PROJECT
Franklin
1M Gilmer
LSI
m

Evans SFPR274010
FanninVREC0995A5
SFPR20836
Forsyth
SFPR192811
SFPR192812
SFPR192813
SFPR43471
SFPR159410
SFPR42581
REC0995B5
SF1051A10
SF1051A11
SF1948B6
SFPR31835
SFPR31836
SFPR31837
Glascock
Glynn
Gordon
SFPR14866
SF118818
SF1791A24
REC1694B3
SF1694B4
Greene
SFPR16787
GwinnettSFPR43481
HabershamSF1807A2
SFPR222314
Hall
ALLOTMENTS
6 652 80
1 471 35
1 848 00
218100
8 096 00
1 456 20
1 00000
1 590 50
14 234 80
53000
85500
98500
3 413 20
642 25
586 95
8147 25
8 096 29
2217600
12 350 00
1 013 36
5 455 00
480 00
812415
13 581 20
2 590 50
21 247 20
261 00
16 243 54
34 526 00
10 499 05
10 291 00
6 468 36
SF1179B7 38 751 64
REC1363B1 19 747 20
SF13981 6 606 25
SF14041 15 000 00
SFPR17815 140000
SFPR190622 5 08640
SFPR190624 2115 00
SFPR190625 40026 50
SF1965C12 969 60
SF19736 1100 00 130 802 59
494
STATE HIGHWAY DEPARTMENT OF GEORGIA
STATEMENT OF ALLOTMENTS FOR CONSTRUCTION WORK
PROJECTS BY STATE FORCES
YEAR ENDED JUNE 30 1962
COUNTY PROJECT
HarrisREC0586A5
REC1185A9
REC1690B5
SF1809A9
SFPR32354
HartSFPR25315
HeardSFPR42331
HenrySFPR1367C2
JacksonSF09836
SFPR1102A12
SF13781
REC13812
REC13852
SFPR17227
SFPR18922
SFPR18924
SFPR18925
SF189214
SF1962B6
SF19736
SF1973A5
SFPR23144
SFPR26414
SFPR308410
SFPR40622
SFPR42291
SFPR42292
SFPR42721
SFPR43131
SFPR43451
JasperSFPR163810
SFPR44281
JeffersonSFPR14358
SFPR19017
JenkinsSFPR05354
JohnsonSF1242B13
LanierSF1136B10
LaurensSFPR31302
SFPR31303
ALLOTMENTS
18 021 76
35 621 52
7 356 69
2 485 38
4 182 90
11 996 89
22 056 00
29 198 40
22 915 20
32 329 40
15 239 50
6 686 00
2 509 00
1 219 72
10 583 65
29725
1 100 00
55000
5 212 09
6 459 10
2 275 50
16 192 00
1 109 40
12 202 50
6 890 50
3 050 80
1091100
1 200 00
1 172 80
8 041 64
67 668 25
15 723 60
8 538 50
3 797 95
220 983 90
2 372 80
2 480 00 10 521 64
2 053 45
65000
20000
5 005 00
13 238 30 18 243 30
mm495
STATE HIGHWAY DEPARTMENT OF GEORGIA
STATEMENT OF ALLOTMENTS FOR CONSTRUCTION WORK
PROJECTS BY STATE FORCES
COUNTY
YEAR ENDED JUNE 30 1962
PROJECT
LibertyREC1721C13
REC1898B18
Lincoln
Lowndes
Lumpkin
Macon
Madison

Marion
SF0961A9
SFPR111810
SFPR29342
REC1683A7
REC1047C3
SF17264
SFPR20528
SFPR13349
SF1788B5
SF1872C1
SFPR43501
SF1064A2l
SF1707A4
SF1707A5
SFPR2101B3
SFPR27919
SFPR279111
SFPR279112
SFPR279113
SFPR279115
SFPR279116
SFPR279117
SFPR279118
MGDuffieSFPR1488l5
MclntoshREC13003
SF1836B19
REC1898A12
MeriwetheraVP6
SF1651A28
SFPR43651
ALLOTMENTS
7 708 80
4 728 06
2 51312
1 00000
43000
24147 20
2 225 49
8 007 00
1 428 75
462 50
1 760 00
6 260 50
79400
23 74874
166195
1 271 50
25 640 28
29 961 60
5 793 66
558 40
4103 60
4 902 20
932 95
7 388 58
6 012 86
4 280 00
19 220 60
6 995 20
117810
9 709 50
12 436 86
394312
3812280
34 379 69
189125
8020 50
106 757 46
20 343 40
29 51346
17 882 80496
STATE HIGHWAY DEPARTMENT OF GEORGIA
STATEMENT OF ALLOTMENTS FOR CONSTRUCTION WORK
PROJECTS BY STATE FORCES
YEAR ENDED JUNE 30 1962
COUNTY PROJECT ALLOTMENTS
MillerSFPR30112 8 657 37
MitchellSFPR02515 5 225
MontgomerySFPR15577 100000
SFPR43353 25000 125000
MurraySF0806A14 15290
SFPR42461 498330 513620
NewtonSF11387
OconeeSFPR14623 i356J0
PeachSFPR237911 122290
SFPR32083 305425 427715
PikeSFPR42611 96250
PolkSFPR15533 li05000
PulaskiSFPR43262 36moo
PutnamSFPR15185 471417
REC1633B9 10 20800 1492217
QuitmanSFPR17115 223245
RabunREO12832 3205957
SF13542 201635
SFPR13962 3 83320
REC1951B9 21 30909
SFPR43101 3 804 51
SFPR43491 191340 6493612
SchleySFPR31107 178276
ScrevenSF092812 75000
SF092813 565250 640250
SeminoleSFPR01716 250000
SF0917A6 959430 12 09430
StephensREC1382A2 2310455
SFPR15138 402 00
SFPR41212 79485 2430140497
m
STATE HIGHWAY DEPARTMENT OF GEORGIA
STATEMENT OF ALLOTMENTS FOR CONSTRUCTION WORK
PROJECTS BY STATE FORCES
YEAR ENDED JUNE 30 1962
PROJECT ALLOTMENTS
COUNTY
Talbot
REC1690A7
SFPR178513
SFPR178514
SFPR39483
TaylorSF1097A9
TelfairSFPR113711
SFPR113712
REC15965
REC1919A8
TiftSF1799C5
ToombsSF1510C9
TownsSFPR165412
SFPR165413
SF1753A5
SF1800A11
sir I Treutlen

SFPR02601
SFPR10932
REC15103
SFPR203924
SFPR203926
SFPR203927
SFPR203928
SFPR203929
SFPR203930
SFPR26213
SFPR33205
SFPR40171
SFPR40172
SFPR40181
SFPR40201
SFPR40841
SFPR4091A2

Union
REC13951
SFPR18356
SFPR42891
41 945 31
1 994 32
123 51
368 72
39 700 00
48 350 00
22 048 00
39 700 00
44 431 86
518 73
149 798 00
616 00
18187 50
810 80
200 00
17 952 00
10 771 20
2 997 89
13 630 84
7 476 38
3 265 57
3529 64
13 905 64
8 235 88
16 480 70
32 946 01
36 344 47
16108 06
44 404 55
39 720 49
5 964 70
67 843 70
45 854 20
12 945 60
1 262 00
1 215 50
7199 56
19 814 30
341 57772
60 061 80498
STATE HIGHWAY DEPARTMENT OF GEORGIA
STATEMENT OF ALLOTMENTS FOR CONSTRUCTION WORK
PROJECTS BY STATE FORCES
YEAR ENDED JUNE 30 1962
C0UNTY PROJECT ALLOTMENTS
UpsonSFPR23548 2 275 00
WalkerREC13961 42 942 78
WareREC1780A11 2 0io 54
WarrenSFPR25232 112200
WashingtonSFPR120615 20684
SFPR120616 l 880 00
REC12504 16 649 49
SFPR17365 10 671 61
SFPR19094 132000 3072794
WebsterSFPR18393 290842
WheelerSFPR03874 150000
SFPR050310 3 000 00
SF1663D4 8 012 90
SF1759B3 2 195 00
SFPR30263 1 500 00
SFPR43961 675350 2296140
White SFPR42731 li80000
Whitfield REC1278A2 i895150
WilkesSFPR16895 97500
REC1994C3 40832 10 41807 10
Total 252696192499
STATE HIGHWAY DEPARTMENT OF GEORGIA
ALLOTMENTS FOR PURCHASE OF RIGHTSOFWAY
YEAR ENDED JUNE 30 1962
COUNTY PROJECT ALLOTMENTS
Baldwin U004223 8000
Banks 10085210 3000000
10085214 15500000
10085217 15 000 3357000
Ben Hill F003422 49a 32
Blbb 1001613 35000000
m iooi6lll 15500000 50500000
tt nnpi l P 4500000
Parrnll U00il15
oarrou 2000000
cobTam iSSSi
10075314 150000000 185000000
Coffee F010512 17000000
Commbia 1002029 0000
Columbia 002412 20000000
Ua 1005912 12500000 32500000
DeKalb JF001026 12500000
U F0061111 2500000
U0061114 40000000
US13941 17000000 72000000
Fannin F005728 25000000
Franklin 1008629 29000000
Franklin T0085210 8000000 37000000
Fult0n U0061114 40000000
10075220 8500000
10075313 850 000 00 1 335 000 00
p wvr p 8 10 00 00
GilmerF005728
Owinnett F0061111 5000000
Gwmnett 10085212 15300000 20300000
Jackson 10085217 15070000
Jackson 2100000
Laurensiuuibi i
Newton 1002028 25000000
Newton 8000000
QuitmanF000728 qq
Richmond IVh aoooo00
Thomasfmieit 2100000
Treutlen1001617
TTOUD F001017 200000
Troup 25000000
Walton1002028
8 483 898 32
Total500
STATE HIGHWAY DEPARTMENT OF GEORGIA
UNRECORDED COMMITMENTS
JUNE 30 1962
Estimated
PROJECT Total
NUMBER COUNTY Cost
F006l9 ThomasMitchell 187715800
F012l10 Floyd 700000
F0272l Early 30981000
FG0342 6 Wllcox 257 953 00
F043lll EmanuelJefferson 25000000
F043l15 EmanuelJefferson 368000
FH050K1 Ct 1 Union 8610900
F05527 Rabun 2 14386800
F058K2 Rabun 1424200
F0611 11 DeKalbGwinnett 1650000
F064l9 Chatham 16000000
F074l10
Spur Ct 1 MuscogeeHarris 230402200
F1031 3 Effingham 500000
FH156200 003 Union 4800000
SAAD121 Twiggs 5 00000
S0586 1 Johnson
Washington 269 160 00
S07953 Lamar 5171400
S11424 Jeff Davis 226800 00
811905 Early 5467800
S1480l Chatham 87812600
S16382 Ben Hill 17436200
S1668l Cherokee 53506600
S1755U Ct 2 Dade 6989400
S2103H Webster 8888200
S2110l BaldwinHancock 5743600
S2128l Oconee 17681800
S2216U ElbertMadison 22789200
S2310l Dodge 18684800
S2419l Wilkes 254 914 00
U004K7 Bibb I50a00000
U007K6 Ct 2 Decatur 52174200
U061K7 Fulton 10248 00
U061K10 Ct 2 Fulton 13552200
ParticipationAdvance Engineering 616015
U120K1 Ct 1 Fulton 1216 79200
ParticipationFulton County 608 396 00
US11792 Tift 252o4ooO
1161 7 LaurensTreutlen 120000 00
Illl Bibb 15500000
1751 22 Ct 3 DoolyHouston 1 910 440 00
175130 Ct 2 HoustonPeach 39721000
Estimated Estimated
Federal State
Funds Funds
938 579 00 938 579 00
350000 350000
154 905 00 154 905 00
215 722 00 42231 00
125 000 00 125 000 00
1 840 00 184000
86 109 00
107193400 1 071 934 00
7 121 00 7 121 00
825000 825000
8000000 8000000
115201100 115201100
250000 250000
4800000
500000
134 580 00 134 580 00
25 857 00 25 857 00
11340000 113 400 00
27 339 00 27 339 00
439 063 00 439 063 00
87 181 00 87 181 00
267 533 00 267 533 00
34 947 00 34 947 00
4444100 44 441 00
28 718 00 28 718 00
8840900 8840900
11394600 11394600
93 424 00 93 424 00
127 457 00 127 457 00
750 000 00 750 000 00
260 871 00 260 871 00
512400 5 124 00
67 761 00 67 761 00
308007 308008
1 216 79200
608 39600
12602000 126020 00
10800000 12 00000
149 50000 550000
1 719 39600 19104400
357 48900 39 721 00
501
STATE HIGHWAY DEPARTMENT OF GEORGIA
UNRECORDED COMMITMENTS
JUNE 30 1962
Estimated Estimated Estimated
pROJECT Total Federal State
NUMBER COUNTY Cost Funds Funds
t 71 rail Gt 1 PeachCrawford
175 131 Ut b 279886000 251897400 27988600
175310 Ct 2 Whitfield 72108000 64897200 7210800
1285122 FultonOobb 67714000 60942600 6771400
140213 C00 43207000 38886300 4320700
ARD103 Ot 2 Cattahoochee
Total Federal Contracts2112718685 1399514493 713204192
STATE FUNDS
F0041 5
F0062 16
F0102 6
F0141 7
F0151 21
F0173 5
F0342 1
F0451 1
F0611 11
F0791 1
F0891 2
S1142 3
S1144 4
S1567 2
S1753 1
U0071 6
U0071 5
J751 23
1753 6
1753 11
140225
PR120 12
PR143 15 Spur
PR171 7
PR174 6
PR196 4
PR304 4
PR304 3
Upson
Mitchells
DeKalb
Wilkes
Jenkins
Walker
Pulaski
Laurens
DeKalb
Berrien
Jones
Jeff Davis
Wayne
Butts
Colquitt
Decatur
Decatur
Lowndes
Catoosa
Gordon
DeKalb
Stewart
Gilmer
Seminole
Wilkes
Calhoun
Telfair
Telfair
2 51998
1100000
300 00
5 500 00
291 66
50000
14108 65
1927 97
30000
1 02218
4 074 68
4000 00
3 000 00
3 000 00
3 000 00
275 22
9 800 00
395 77
10 000 00
1 866 34
6 794 57
7 364 00
14 222 00
24 50613
17 246 39
15120 21
3116100
1 500 00502
STATE HIGHWAY DEPARTMENT OF GEORGIA
UNRECORDED COMMITMENTS
JUNE 30 1962
PROJECT
NUMBER COUNTY
STATE FUNDS Contd
PR521
999 3
2390 1 kPolk
2389 2
1233 8
PR654 2 White
PR814A 8 Hall
PR850 10 Cherokee
PR851 7 Butts
PR857 7 Butts
PR900A 4
4408 1 Banks
4409 1
4410 1
PR963 6 Appling
PR1001B 9 Rabun
PR1007 2 Spur Liberty
PR1051 2 Thomas
2025 15
PR1063 7
2461 5
3376 3 Barrow
4406 1
4407 1
PR1073B Ben Hill
PR1206 17 Washington
PR1233 9 Haralson
PR1266 6 Montgomery
PR1281 8 Emanuel
PR1285 2 1996 17 Monroe

PR1339 5 Bulloch
PR1341 5 Telfair
PR1344 17 Mitchell
PR1412B 1
28772 Spur Gwinnett
4460 1
4461 1
PR1418 2 Toombs
PR1432 7 Lowndes
PR1440 5 Gilmer
PR1443 3 Mitchell
PR1459 3 Tattnall
Estimated Estimated Estimated
Total Federal State
Cost Funds Funds
30 457 00
22 712 61
9 133 93
17 703 00
7 738 21
16 500 00
22 367 60
500 00
4 952 00
7 49817
17 258 52
32 78714
1 500 00
34 319 00
20 308 00
15 217 00
16 355 32
4 758 00
1 500 00
16 968 00
1 536 48
20 163 00
4 119 94
6 57910
12 835 00
6 303 58
25 923 54503
PROJECT
NUMBER COUNTY
STATE FUNDS Contd
ITift
STATE HIGHWAY DEPARTMENT OF GEORGIA
UNRECORDED COMMITMENTS
JUNE 30 1962
Estimated
Total
Cost
Estimated
Federal
Funds
PR1465 21
4353 1
PR1465 22
4425 1
PR1485 11
PR1491 18
PR1526 9
1647 6
PR1551 3
PR1551 4
PR1554 9
1903 2
2737 2
PR1584 5
1710 2
2005 3
2088 5
PR1584 6
PR1586 3
PR1621 4
PR1659
PR1698 8
PR1704 7
PR1722
PR1723 3 Spur
PR1727 2
PR1737 9
PR1741 3 Spur
PR1743 4
PR1746 3
PR1761A2
Spur
3624 1
4383 1
2443 2
3970 2
4384 1
2179 4
2745 2
3708 11
PR1786 9
PR1794 6
PR1839 4
Tift
Lamar
Hart
Stewart
Dooly
Dooly
Screven
Calhoun

Calhoun
Jones
Taliaferro
Muscogee
Irwin
Murray
Jackson
Randolphs
Oglethorpe
Franklin
Hall
Mitchell
Talbot
Stephens
Toombs
Wilcox
Webster
Estimated
State
Funds
5 5 509 02
4 685 61
10 93200
9 996 00
17 217 90
14 479 87
15 804 50
15 05400
51 672 48
2 275 00
3 361 42
437 52
50000
6 821 70
8 18100
30000
15 22700
23184 93
6 070 00
3 828 27
1 476 00
6 233 81
18 921 00
16 055 00
2 944 42
15 000 00504
STATE HIGHWAY DEPARTMENT OF GEORGIA
UNRECORDED COMMITMENTS
JUNE 30 1962
PROJECT
NUMBER
STATE FUNDS
PR1926 3
PR1932 13
PR1945 2
4282 1
PR1982 6
PR2007 4
PR2014 8
3842 2
4154 1
PR2022 5 Loop
PR2025 14 Spur
PR2060 12
PR2142 2
885 1 Spur
PR2152 4
PR2154 3
PR2192 2
4435 1
44361
4437 1
44381 Spur
3598 2
4439 1
PR2328 1
2429 12
2594 11
4445 1
PR2339
PR2339 7
PR2354 9
PR2364 2
PR2420 5
PR2420 4
PR2428 8
PR2585 2
PR2600 5
PR2679B 4
PR2692 3
PR2740 9
PR2740 12
PR2760 2
PR2791 19
PR2791 20
COUNTY
Estimated
Total
Cost
Estimated
Federal
Funds
Contd
Laurens
Bacon
ICook
Franklin
Lumpkin
Worth
Telfair
Thomas
Pierce
Stephens
Jackson
Pickens
Jackson
Tattnall
Miller
Miller
Upson
Polk
Hall
Hall
Richmond
Stephens
Crisp
Bleckley
Crisp
Evans
Evans
Pike
Marion
Marion
Estimated
State
Funds
i 1 829 00
1 000 00
27 22315
12 096 00
20169 00
987 69
2 000 00
2 123 22
11 187 46
9 965 00
550 00
3 744 00
66 968 00
30 447 00
2 000 00
8 408 40
3 350 00
5 696 24
49600
11 032 51
7 016 17
11 908 69
22 769 65
18 600 00
11 901 00
1 000 00
653 60
847 00
20 891 15
24 631 14STATE HIGHWAY DEPARTMENT OF GEORGIA
UNRECORDED COMMITMENTS
JUNE 30 1962
505
PROJECT
NUMBER COUNTY
STATE FUNDS Contd
PR27975 Cobb
PR2806A 9 Cook
PR28282 McDuffie
PR28405 Ben Hill
PR28404 Ben Hill
PR2912 8 Toombs
PR29262 Pickens
PR29312 Catoosa
PR29773 Haralson
PR31109 Schley
PR31342 Worth
PR31343 Worth
PR3141B1 Gordon
Spur J
PR3143 4 Spur Whitfield
PR31507 Gilmer
PR31509 Gilmer
PR31754 Rabun
PR3189 3 Jefferson
PR31902 Glascock
PR32646 Morgan
PR32695 Douglas
PR3299 2 Laurens
PR3387Al Marlon
PR34081 Henry
PR3441 5 Chattahoochee
PR35061 Colquitt
PT3597 3 Spur
37313 Jackson
4300 2
PR36341 Jasper
PR3638 2 Dodge
PR36421 Berrien
PR36505 Taylor
PR37552 Elbert
PR3824U Lowndes
PR38873 Chatham
PR3899 2 Habersham
PR3921 3 Spur Gordon
PR39392 Chatham
PR39642 Franklin
PR39731 Coffee
PR399911 Turner
Estimated
Total
Cost
Estimated
Federal
Funds
Estimated
State
Funds
11 235 51
10 351 00
21 076 69
724 00
8 743 93
10 098 67
6 213 00
21 884 92
5 624 46
4 653 00
5 760 00
1 340 90
10 577 29
23 621 72
3 651 20
9 864 80
2 463 00
316 80
8 939 00
19 08117
6 246 00
8 730 00
325 00
24 563 31
14 302 36
15 404 00
72 402 00
4 535 70
14 025 04
14 222 00
12 734 35
4 251 97
11 443 41
18 993 01
7 477 80
6 000 00
8 241 75
275 00
4 800 00
3 840 00506
STATE HIGHWAY DEPARTMENT OF GEORGIA
UNRECORDED COMMITMENTS
JUNE 30 1962
PROJECT
NUMBER COUNTY
STATE FUNDS Contd
PR3999 2 Turner
PR4006 3 Spur Cobb
PR4049U Thomas
PR40603 Cook
PR4066 2 Spalding
PR40661 Spalding
PR4072 3 Spur Habersham
PR40751 Carroll
PR40761 Carroll
PR4099 2 Newton
PR41022 Henry
PR41053 Burke
PR41133 Spur Irwin
PR41142 Taylor
PR41302 Chattooga
PR41352 Elbert
PR41532 Dodge
PR4173 1 Rabun
PR42443 Jasper
PR4249 1 Spur Franklin
PR42642 Jackson
PR4281 1 Spur Emanuel
PR4285Q Laurens
PR42911 Butts
PR43121 Cobb
PR43122 Cobb
PR43261 Pulaski
PR4331U Monroe
PR43371 Wilkinson
PR4338 1 Columbia
PR43382 Columbia
PR43431 Walton
PR43442 Jackson
PR4358 1
8692 Stephens
4357 1
PR43601 Candler
PR43681 Gilmer
PR4371 1 Mari on
PR43712 Marion
PR43911 Bartow
PR43931 Early
PR4394U Elbert
Estimated
Total
Cost
Estimated
Federal
Funds
Estimated
State
Funds

4
16
4
13
17
31
21
15
28
3
19
14
21
5
9
11
12
60
25
5
32
12
3
6
9
16
12
20
11
12
53
164 00
20400
928 51
77000
05400
758 46
013 33
336 80
425 60
811 79
367 00
41700
63900
2935
836 14
382 03
068 00
244 35
688 57
289 81
139 00
48100
318 23
32700
194 40
006 88
455 09
49100
912 81
355 64
748 70
950 00
797 00
9 947 00
1 570 00
2 536 58
4 608 00
5 177 67
21 727 06
2 744 30
13 341 39STATE HIGHWAY DEPARTMENT OF GEORGIA
UNRECORDED COMMITMENTS
JUNE 30 1962
507

PROJECT
NUMBER COUNTY
STATE FUNDS Contd
PR4405 1
PR4417 1
PR4421 2
PR4421 1
PR4423 1
PR4424 1
PR4429 1
PR4430 1
PR4432 1
PR4433 1
4434 1
PR4443 1
4442 1
PR4444 1
PR4446 1
PR4447 1
PR4448 1
PR4453 1
PR4454 1
PR4465 1
PR4466 1
PR4467 1
PR4468 1
PR5006
PR5013B 3
SAP595B 2
SAP595B 3
SAP597 6
SAP661 8
SAP734 8
SAP756 5
SAP790 3
SAP1004 4
SAP1180A 10
1785 15
SAP1282C 2
SAP1327 2
SAP1357 2
SAP1634B 8
SAP1640 6
SAP1672 4
SAP1701 7
SAP1704B 10
Spur
Spur
Spur
Franklin
Hall
Hart
Hart
Jones
Jackson
Jefferson
Grady
Jackson
Fannin
Estimated Estimated Estimated
Total Federal State
Cost Funds Funds
13 083 67
2 920 44
371100
7 037 85
9 789 94
18 410 06
8 363 30
3 836 52
10 783 43
1105500

Dodge
Dodge
Houston
Douglas
Douglas
Forsyth
Henry
Pickens
Cobb
Cobb
Baldwin
Mitchell
Pickens
Taliaferro
Warren
Meriwether
Meriwether
Chatham
Baldwin
Richmond
Brooks
Talbot
Clayton
Chatham
Sumter
Taliaferro
Richmond
Bulloch
Chatham
Pierce
6 759 00
1508700
15 723 00
2 779 00
3 032 00
11 549 00
5 082 00
3 599 00
8 642 00
4 715 00
18 683 00
80000
4 099 00
757 70
36 909 57
1 000 00
10 24810
3 214 00
5 688 00
7 41314
11 703 23
16 235 00
3 70411
16 713 00
19 489 56
1 451 69
8 982 00
30000
8 861 66
3 490 00508
STATE HIGHWAY DEPARTMENT OF GEORGIA
UNRECORDED COMMITMENTS
JUNE 30 1962
PROJECT
NUMBER
STATE FUNDS
SAP1726 5
SAP1824C 5
SAP1851A 20
SAP1927A 10
SF597 10
SF806B 14
SF917A 6
SF983 6
SF1184A 3
SF1377 4
SF1373 2
SF1733A 8
SF1804 9
SF1851A 21
SF1854B 8
SF1937A 4
SF1952A 2
SF1965B 4
SF1973B 7
SFPR225A 6
SFPR890 3
SFPR1513 9
SFPR1737 10
SFPR1956 4
SFPR2039 31
SFPR2330 2
SFPR2699 4
SFPR2791 21
SFPR3040 5
SFPR3130 3
SFPR3235 5
SFPR4018 2
SFPR4038 1
Spur
SFPR4048 1
SFPR4106 1
SFPR4347 2
SFPR4350 2
SFPR4396 2
SFPR4476 1
6RRPR1806 3
Spur
REC1827 5
COUNTY
Contd
Lumpkin
Clayton
Telfair
Ef f ingham
Meri wether
Murray
Seminole
Barrow
Gordon
Barrow
White
Paulding
Floyd
Telfair
Talbot
Barrow
Baldwin
Habersham
Hall
Irwin
Rabun
Stephens
Franklin
Barrow
Treutlen
Gordon
Cook
Marion
Bryan
Laurens
Harris
Treutlen
Wilkes
Banks
Macon
Forsyth
Macon
Wheeler
Marion

Wayne
Banks
Estimated
Total
Cost
Estimated
Federal
Funds
Estimated
State
Funds
13 295 37
1 453 51
20 078 00
21 000 00
1 120 00
234 39
2 952 62
2 000 00
35 723 80
1 600 00
12 624 50
11 970 00
264 00
20 088 75
494 14
2 379 00
1 800 00
2 900 00
5 724 20
429 33
8 132 00
14000
18 082 50
1 500 00
3130 45
6 213 00
195 44
1 071 95
8 652 44
83 647 64
495 86
14 139 60
5 000 00
412 50
3 705 84
2 012 00
1 918 00
8 281 90
3163 38
3 000 00
19 37118STATE HIGHWAY DEPARTMENT OF GEORGIA
UNRECORDED COMMITMENTS
JUNE 30 1962
509
Estimated
PROJECT Total
NUMBER COUNTY Cost
STATE FUNDSEMERGENCY MAINTENANCE
RED928 14 Screven
REC18275 Banks
STATE FUNDSSURVEYS
Funds for feasibility study on Toll Bridge
at Sylvania Georgia
Total State Funds Unrecorded
Commitment June 30 1962
Estimated
Federal
Funds
Estimated
State
Funds
21 856 15
28 855 72
3 000 00
2 968 161 99
10 100 203 91510
STATE HIGHWAY DEPARTMENT OF GEORGIA
SUMMARY OF CONSTRUCTION
FROM BEGINNING OF DEPARTMENT THROUGH JUNE 30 1962
CONSTRUCTION COST
From Beginning of Construction in 1917 to
End of Fiscal Year June 30 1951428223 70444
For Fiscal Year Ended June 30 1952 37063 67958
For Fiscal Year Ended June 30 1953 5074570423
For Fiscal Year Ended June 30 1954 45 48779256
For Fiscal Year Ended June 30 1955 4969874893
For Fiscal Year Ended June 30 1956 43 602 263 66
For Fiscal Year Ended June 30 1957 4609707673
For Fiscal Year Ended June 30 1958 64 968 440 31
For Fiscal Year Ended June 30 1959 8411875476
For Fiscal Year Ended June 30 1960 8231247044
For Fiscal Year Ended June 30 1961 99 880 652 92
For Fiscal Year Ended June 30 1962 9890031510
Add Cost to Complete Projects by Funds
State 2491474316
Federal 11660233081
Other Cash Participation 829 59186
NonCash Participation 8072 428 25
150 419 094 08
Encumbrances 618 497 67
1131 099 603 66
151 037 591 75
128213719541m
511
STATE HIGHWAY DEPARTMENT OF GEORGIA
CONSTRUCTION ALLOTMENTS
FROM BEGINNING OF HIGHWAY DEPARTMENT
TO JUNE 30 1962
STATE FEDERAL OTHER
COUNTY FUNDS FUNDS FUNDS TOTALS
Appling 3 823 448 41 1 476 043 71 343 814 00 5 643 306 12
Atkinson 2 393 374 85 815 875 51 85146 42 3 294 396 78
Bacon 2 773 432 27 1 431127 58 87 812 25 4 292 37210
Baker 2 322 629 45 713177 65 62 920 66 3 098 727 76
Baldwin 4 317 985 36 2 500 653 44 383 660 11 7 202 298 91
Banks 3 170 009 29 1 861 674 67 240 152 67 5 271 836 63
Barrow 2 531 737 19 1 024 790 95 292 379 41 3 848 907 55
Bartow 10 372 834 93 7 580192 49 416 428 01 18 369 455 43
Ben Hill 2 479 877 46 1162 006 41 149 66917 3 791 553 04
Berrien 2 658 011 65 984 552 94 104 393 99 3 746 958 58
Bibb 4 198 565 52 6147 399 07 2 042 281 27 12 388 245 86
Bleckley 2 315 259 37 376 883 62 157 405 28 2 849 548 27
Brantley 3 725 665 42 1 587 556 82 124 78218 5 438 004 42
Brooks 4 359 455 08 2 614 023 43 453 693 63 7 42717214
Bryan 3 177181 47 1 341 722 19 158 231 49 4 677 13515
Bulloch 5 054 507 46 3 690 670 07 270 755 42 9 015 932 95
Burke 6 220 538 49 2 237 996 65 480 213 67 8 938 748 81
Butts 2 268119 56 774 433 91 220 475 32 3 263 028 79
Calhoun 2 205 534 05 574 468 62 180 255 71 2 960 258 38
Camden 6 001 072 78 2 650153 31 424 396 43 9 075 622 52
Candler 1 744 664 90 420 642 40 97 684 97 2 262 992 27
Carroll 4 978 267 93 3 686 534 09 70916987 9 373 971 89
Catoosa 2 964 814 53 8 275 922 86 155 651 67 11 396 389 06
Charlton 5 436 786 38 2 863 476 36 417 731 39 8 717 99413
Chatham 9 149 473 94 8138 683 86 1 895 702 86 19 183 860 66
Chattahoochee 1 399 044 46 3 332 77310 23 091 62 4 754 90918
Chattooga 4 571 549 58 2 448 959 34 300 86510 7 321 374 02
Cherokee 3 868 179 24 1 997184 35 415 733 02 6 281 096 61
Clarke 5 498 774 60 3 959 061 21 592 501 27 10 050 33708
Clay 1 614 128 31 562 957 24 139119 79 2 316 205 34
Clayton 7 954 214 62 17 580 220 65 351 578 42 25 886 013 69
Clinch 5 160 596 57 3 130 908 45 106 545 56 8 398 050 58
Cobb 8 079 958 48 16 490 591 64 602 111 84 25 172 661 96
Coffee 5 996 068 74 2 115 05216 178 931 64 8 290 052 54
Colquitt 5 230 54010 2 873 229 20 396 665 55 8 500 434 85
Columbia 3 863 49011 1 878 92211 121 698 02 5 864110 24
Cook 2 728 364 57 9 342 061 86 321 003 77 12 391 430 20
Coweta 4 896 060 58 2 026 664 88 660 041 43 7 582 766 89
Crawford 3 305 824 20 1 937 012 02 132 647 00 5 375 483 22
Crisp 3 349 569 98 7 671 973 57 506 834 39 11 528 377 94
Dade 3 300 282 68 1 908 086 51 114 025 19 5 322 394 38
Dawson 3196 280 25 557 714 80 137 278 23 3 891 273 28
Decatur 9133 275 28 4 956 023 08 509 27907 14 598 577 43
DeKalb 12 742 577 58 36 676 771 89 373 074 84 49 792 424 31

512
STATE HIGHWAY DEPARTMENT OF GEORGIA
CONSTRUCTION ALLOTMENTS
FROM BEGINNING OF HIGHWAY DEPARTMENT
TO JUNE 30 1962
STATE FEDERAL OTHER
COUNTY FUNDS FUNDS FUNDS TOTALS
Dodge 4 364 921 31 1 267 61105 181 773 71 5 814 306 07
Dooly 3 224 930 74 8 165 732 69 274 246 83 11 664 910 26
Dougherty 5 354 854 94 451394449 590 721 01 10 459 520 44
Douglas 3 090 687 60 9 701 328 66 149 823 39 12 941 839 65
Early 3 197 95517 1 473140 60 323 084 16 4 994 179 93
Echols 274532252 1 223 881 16 1 512 53 3 970 716 21
Effingham 4 051 003 30 2 935 155 71 169 835 47 7 155 994 48
Elbert 3 534 823 88 1 752 72112 297 204 06 5 584 749 06
Emanuel 6 033 415 25 3 212 972 76 735 138 93 9 981 526 94
Evans 2 534 849 05 1 084 522 71 105 290 09 3 724 661 85
Fannin 3 401 843 24 1 260 269 73 471 209 69 5 133 322 66
Fayette 2 741 989 65 1 693 449 39 85 247 51 4 520 686 55
Floyd 6109 482 49 4 324 97416 599 762 51 11 034 219 16
Forsyth 2 667 611 03 1 082 565 38 219 756 14 3 969 932 55
Franklin 5 061 291 72 12 464 750 34 253 919 64 17 779 961 70
Fulton 24 715 311 62 71 668102 58 7 296 633 89 103 680 048 09
Gllmer 3 651 698 56 1190 685 92 207 869 66 5 050 254 14
Glascock 1 375 838 33 493 721 50 22 445 23 1 892 005 06
Glynn 10 268 507 87 6 623 405 58 909 804 61 17 801 718 06
Gordon 5 524 244 37 8140 74515 137 882 52 13 802 872 04
Grady 3150 897 49 1 064 491 34 156 265 39 4 371 654 22
Greene 2 605 476 17 1 777 509 92 62 179 52 4 445 165 61
Gwinnett 9 008 772 41 9 087 259 22 691 820 79 18 787 852 42
Habersham 3 036 528 80 2 067 398 85 594 868 81 5 698 796 46
Hall 5 901 558 46 2 497 973 18 866 347 68 9 265 879 32
Hancock 3 277 995 74 1 388 198 45 103 233 91 4 769 428 10
Haralson 2 481 552 42 2 346 821 39 283 585 23 5 111 959 04
Harris 5 307 555 55 3 656 388 06 462 181 79 9 426 125 40
Hart 3 390 518 82 2 978 62419 809 792 54 7 178 935 55
Heard 2 385 546 55 1 070 721 66 68 277 25 3 524 545 46
Henry 4 148 744 09 1 802 847 74 305 326 21 6 256 918 04
Houston 6 004 30917 10 380 691 00 402 773 02 16 787 773 19
Irwln 3 151 814 94 1 089 615 79 130 018 47 4 371 449 20
Jackson 5 758 580 94 1 851 775 16 219 624 10 7 829 980 20
Jasper 3 347 710 62 1 157 861 05 196 951 29 4 702 522 96
Jeff Davis 1 848 828 93 1 174 236 01 197 840 89 3 220 905 83
Jefferson 5 917 94410 3 420 185 17 481 588 06 9 819 717 33
Jenkins 3 146 708 78 2 020 388 52 174 784 97 5 341 882 27
Johnson 2 409 703 74 1 044 795 85 179 617 49 3 634 117 08
Jones 4 098 558 47 2 958 080 44 44148 44 7 100 787 35
Lamar 2 207 742 40 1 120 907 14 120 752 04 3 449 401 58
Lanier 2 369 121 05 931 148 71 33 674 39 3 333 944 15
Laurens 6 271 531 42 5 538 444 32 487 627 51 12 297 603 25
Lee 1 897 28517 493 568 43 100 205 77 2 491 059 37
513
STATE HIGHWAY DEPARTMENT OF GEORGIA
CONSTRUCTION ALLOTMENTS
FROM BEGINNING OF HIGHWAY DEPARTMENT
TO JUNE 30 1962

STATE
COUNTY FUNDS
Liberty 348619972
Lincoln 410019244
Long 259389395
Lowndes 7 149 249 40
Lumpkin 353065628
Macon 313784790
Madison 259448842
Marion 258524724
McDuffie 298861775
Mclntosh 3 648 648 21
Meriwether 6 069 634 50
Miller 145487155
Mitchell 509504422
Monroe 550238535
Montgomery 2 484 209 19
Morgan 280441832
Murray 4 297 256 68
Muscogee 582081199
Newton 366277984
Oconee 170454014
Oglethorpe 215020698
Paulding 312552816
Peach 201497558
Pickens 4152 513 32
Pierce 301697622
Pike 195199114
Polk 285876628
Pulaski 536765709
Putnam 307270304
Quitman 1 754 544 34
Rabun 496831867
Randolph 2 56712118
Richmond 1015719254
Rockdale 255791008
Schley 157632735
Screven 442811520
Seminole 270446276
Spalding 240972235
Stephens 244360020
Stewart 248123140
Sumter 558866550
Talbot 463852356
Taliaf erro 1 580 54609
Tattnall 432551531
FEDERAL OTHER
FUNDS FUNDS TOTALS
1113 461 72 9 291 442 69 4 89110413
928 887 55 69 814 55 5 098 894 54
1 073 105 22 153 029 74 3 820 028 91
17 034 923 59 777 278 66 24 961 451 65
1 304 39110 236 038 69 5 071 086 07
1 620152 33 264 696 42 5 022 696 65
1 245 881 95 273 690 18 4 114 060 55
2 005 853 71 112 500 20 4 703 601 15
1 889 800 62 113 691 68 4 992110 05
2 518 240 37 240 779 08 6 407 667 66
3 589 122 20 593 504 36 10 252 261 06
557 749 73 66 858 87 2 079 48015
2 315 876 72 479 584 41 7 890 505 35
6 991 097 96 397 262 98 12 890 746 29
755 816 18 331 383 70 3 571 409 07
1 375 305 71 269 634 67 4 449 358 70
1 873 933 43 216 190 45 6 387 380 56
5 415 860 77 1 178 846 37 12 415 51913
2 710 654 31 144 010 17 6 517 444 32
1 003 898 94 110 421 34 2 818 860 42
1 387 781 31 108 497 87 3 646 486 16
1 367 495 11 122 056 57 4 615 079 84
2 995 264 22 86 484 17 5 096 723 97
910 387 47 195 453 58 5 258 354 37
1 554 542 20 328 254 28 4 899 772 70
767 920 31 34 817 64 2 754 729 09
2 117 362 36 356 653 47 5 332 78211
2 083 083 83 362 350 84 7 813 091 76
1 609 93218 336 946 86 5 019 582 08
782 934 90 784 421 40 3 321 900 64
3 448 597 68 550 395 74 8 967 312 09
1 148 200 55 222 997 22 3 938 318 95
9 777 170 31 2 452 549 48 22 386 912 33
4 425 984 60 2 600 61 6 986 495 29
720 752 06 68 048 72 2 365 12813
2 326 033 84 77 173 01 6 831 322 05
856 197 21 133 700 08 3 694 360 05
1 700 710 61 534 235 95 4 644 668 91
1 490 677 45 357 741 59 4 292 019 24
1 792 851 49 229 112 97 4 503 195 86
2 937 468 60 418 732 05 8 944 866 15
2 764 882 62 108 994 61 7 512 400 79
516 518 56 80 068 22 2 177 132 87
1 527 668 15 97 477 41 5 950 660 87
514
STATE HIGHWAY DEPARTMENT OF GEORGIA
CONSTRUCTION ALLOTMENTS
FROM BEGINNING OF HIGHWAY DEPARTMENT
TO JUNE 30 1962
STATE
COUNTY FUNDS
Taylor 341816683
Telfair 605817083
Terrell 342181624
Thomas 546188939
Tift 471006359
Toombs 4 825 022 77
Towns 303491878
Treutlen 274362941
Troup 443469946
Turner 2 924 354 98
Twiggs 2075140 69
Union 320611248
Upson 350953954
Walker 553542614
Walton 416471329
Ware 609646968
Warren 218549207
Washington 3 407 962 40
Wayne 488415878
Webster 149580440
Wheeler 278953010
White 442286297
Whitfield 402158862
Wilcox 3 296113 57
Wilkes 291329536
Wilkinson 323281253
Worth 351791392
FEDERAL OTHER
FUNDS FUNDS TOTALS
1 287 727 74 11467873 482057330
954 Oil 13 169 342 79 7 181 524 75
1 107 985 39 342 738 83 4 872 540 46
4 046 325 39 750 616 04 10 258 830 82
9 295 730 31 251 984 59 14 257 778 49
2 977 764 67 325 397 15 8 128 184 59
1 524 439 43 210 519 46 4 769 877 67
238109 45 214 007 38 3 195 746 24
3 273 282 77 1 059 884 01 8 767 866 24
6 975 205 30 77 060 39 9 976 620 67
753 938 98 89 019 66 2 918 099 33
1 734 922 87 187 235 06 5 128 270 41
1 722 156 65 209 217 82 5 440 914 01
2 781 306 61 455 870 37 8 772 603 12
2 690 187 28 337 668 16 7 192 568 73
3 730 694 59 941 309 80 10 768 474 07
2 018 612 18 43 667 97 4 247 772 22
1 763 499 82 17513013 5 346 592 35
1 237 382 45 497 129 94 6 618 67117
547 577 61 69 750 15 2 113132 16
802 573 11 209 890 16 3 801 993 37
1 771 291 97 348 858 48 6 543 013 42
9 426 871 10 426 033 01 13 874 492 73
1 186 021 50 5217514 4 534 310 21
1 833 715 43 367 057 57 5114 068 36
1 874 514 60 101 864 54 5 209 191 67
2 133 255 73 300 832 27 5 952 001 92
571 593 978 73 58 843 843 89 1 282137 195 41
l I
GEORGIA HISTORICAL
COMMISSION516
GEORGIA HISTORICAL COMMISSION
RECEIPTS 1962
INCOME FROM STATE REVENUE ALLOTMENTS
Appropriation 125 00000
Budget Balancing Adjustment 14000000
Revenues Retained
Earnings 14106 80
Transfers Other Spending Units 19080
Total Income 278 916 00
NONINCOME
Private Trust Funds 53876
CASH BALANCE JULY 1st
Budget Funds 44115 38
1961
100 000 00
14 400 00
13 473 50
127 873 50
5530
59 991 99
32357014 18802079
PAYMENTS
EXPENSE
Personal Services 99 64918
Travel 5 793 32
Supplies Materials 822350
Communication 2 85306
Heat Light Power Water 318730
Printing Publications 1 455 64
Repairs 1786723
Rents 1035450
Insurance 53 90
Indemnities
Equipment 9 862 32
Miscellaneous1 2 887 69
Pensions Benefits 390740
Total Expense Payments 16609504
OUTLAY
Historical Markers 3 756 94
Jarrett Manor
New Echota
White House
Midway Museum
Eagle Tavern
NONCOST
Private Trust Funds 269 64
CASH BALANCES JUNE 30th
Budget Funds 153179 40
Private Trust Funds 26912
Totals 32357014
72 448 08
4 397 26
6 695 09
1 932 07
3 017 87
2 086 20
2 495 89
1 201 00
3725
19513
7 984 64
217 30
2 724 00
105 431 78
5 410 94
1477
4111
13 435 68
157 66
19 258 17
155 30
44 115 38
188 020 79

517

GEORGIA HISTORICAL COMMISSION
CURRENT BALANCE SHEET
JUNE 30 1962
ASSETS
CASH ASSETS
Cash in Banks
Budget Funds
Private Trust and Agency Funds
LIABILITIES RESERVES SURPLUS
LIABILITIES
Accounts Payable
RESERVES
For Lands Buildings
Contracts to Mature 12710713
For Private Trust and Agency Funds
State Employees Ins 6912
U S Savings Bonds 20000 26912
SURPLUS
For Operations
Subject to Budget Approval
15317940
26912
153 448 52
21 885 00
127 376 25
4 187 27

153448 52
518
GEORGIA HISTORICAL COMMISSION
SUMMARY
INTRODUCTION
The Georgia Historical Commission was created within the Department
of the Secretary of State by Legislative Act approved February 21 1951
with duties and powers
a To promote and increase knowledge and understanding of the history
of this State from the earliest times to the present including the
archaeological Indian Spanish Colonial and American eras by
adopting and executing general plans methods and policies for
permanently preserving and marking objects sites area structures
and ruins of historic or legendary significance such as trails post
roads highways or railroads inns or taverns rivers inlets mill
ponds bridges plantations harbors or wharves mountains valleys
coves swamps forests or everglades churches missions camp
grounds and places of worship schools colleges and universities
courthouses and seats of government places of treaties councils
assemblies and conventions factories foundries industries mills
stores and banks cemeteries and burial mounds battlefields forti
fications and arsenals by erecting signs pointers markers monu
ments temples and museums with tablets inscriptions pictures
paintings and sculptures maps diagrams leaflets and publications
explaining their significance
b To promote and assist in the publicizing of the historical resources
of the State by preparing and furnishing the necessary historical
material to agencies charged with such publicity to promote and
assist in making accessible and attractive to travelers visitors and
tourists the historical features of the State by advising and cooperat
ing with agencies State Federal and local charged with the con
struction of roads highways and bridges leading to such historical
points
c To coordinate any of its objectives efforts or functions with those
of any agency or agencies of the Federal Government this State
other states and local governments having duties powers or objec
tives similar or related to those of the Commission and to cooperate
counsel and advise with them
d To cooperate counsel and advise with local societies organizations
or groups staging celebrations festivals or pageants of historical
purpose519
GEORGIA HISTORICAL COMMISSION
FINANCIAL CONDITION
The Georgia Historical Commission ended the fiscal year on June 30 1962
with a surplus of 418727 available for operations subject to budget ap
provals after providing the necessary reserve of 2188500 to cover out
standing accounts payable and reserving 12710713 for lands and buildings
and 26912 for private trust funds held on this date
AVAILABLE INCOME AND OPERATING COSTS
State appropriation for the operation of the Georgia Historical Com
mission in the year ended June 30 1962 was 12500000 To meet expendi
tures approved on budget 14000000 was transferred from the State
Emergency Fund as provided by law making total allotment for the year
26500000

In addition to the 26500000 provided as the current years appropri
ation 1137732 was received from fees at various historical sites and
272948 from highway salvage making 27910680 total income available
From the 27910680 total income received 19080 was transferred
to the State Personnel Board for employer contributions to the State Em
ployees Health Insurance Fund leaving net income of 27891600
The 27891600 net income and the 4411538 cash balance at the
beginning of the period made a total of 32303138 available with which
to meet expenditures approved on budget for the fiscal year
From the 32303138 available funds 16609504 was expended for
current operating expenses and 375694 was paid for new markers and posts
leaving a cash balance of 15317940 for operations on June 30 1962
This remaining cash balance of 15317940 represents funds which have
been provided in excess of expenditures and will be available to meet operat
ing costs of the Commission in the next fiscal period subject to budget
approvals after providing for liquidation of 2188500 for accounts payable
outstanding at June 30 1962 and reserving 12710713 for lands and
buildings520
GEORGIA HISTORICAL COMMISSION
COMPARISON OF OPERATING COSTS
The Commissions expenditures the past three years are compared in
the following statement
YEAR ENDED JUNE 30
EXPENSE 1962 1961 1960
Personal Services 9964918 7244808 5833846
Travel Expense 579332 439726 610052
Supplies 822350 669509 365196
Communication 285306 193207 154611
Heat Lights Water 318730 301787 243952
Printing Publicity 145564 208620 88950
Repairs 1786723 249589 832044
Rents 1035450 120100 142300
Insurance Bonding 5390 3725 626535
Pensions 390740 272400 106215
Indemnities 19513
Equipment 986232 798464 97272
Miscellaneous 288769 21730 37662
Total Expense Payments 166 095 04 105 431 78 91 386 35
OUTLAY
Eagle Tavern 1925817
Jarrett Manor 14 77
Crawford Long Memorial
Historical Markers 375694 541094 280423
Midway Church Museum 15766 672093
New Echota 4111 1474915
White House 13 435 68
Total Cost Payments 16985198 14375011 11566066
Number of Employees on Payroll
June 30
40
28
26521
GEORGIA HISTORICAL COMMISSION
GENERAL
The Georgia Historical Commission is composed of the following members
Joseph B Cumming Chairman 909 Marion Building Augusta Ga
Beverly M DuBose Jr 739 Trust Co of Ga Bldg Atlanta 3 Ga
Milton L Fleetwood Daily Tribune News Cartersville Georgia
Dr A R Kelly RFD 1 Bogart Georgia
Alex A Lawrence Liberty Bank Building Savannah Georgia
Mrs Mary G Jewett is bonded as Executive Secretary for 500000
effective January 1 1960 under Public Employees Blanket Bond 3415263
issued by the Hartford Accident and Indemnity Company covering em
ployees of the office of the Secretary of State Coverage is under Insuring
Agreement 4 of bond 3415263
Other bonds held by the Commission and presented for examination are
as follows
Robert E Ellis Custodian of Chief Vann House
Hartford Accident and Indemnity Co N3358979
Dated September 11 1958
Covers Faithful Performance and Proper Accounting
for Funds100000
L Henry Tumlin Jr Custodian Etowah Mounds Museum
Hartford Accident and Indemnity Co N3358978
Dated September 11 1958
Covers Faithful Performance and Proper Accounting
for Funds100000
Mary I Ramsay Custodian Jarrett Manor
Hartford Accident and Indemnity Co N3358980
Covers Faithful Performance and Proper Accounting
for Funds100000
Books and records of this Agency were found in excellent condition All
receipts disclosed by examination have been accounted for and expenditures
for the period under review were within the limits of budget approvals and
supported by proper voucher
Appreciation is expressed to the officials and staff of the Commission
for the cooperation and assistance given the State Auditors office during
this examination and throughout the year
523
JEKYLL ISLAND
COMMITTEE rfml
1961
768 000 00
350 000 00
500 372 85
524 N
JEKYLL ISLAND COMMITTEE
RECEIPTS 1962
INCOME FROM STATE REVENUE ALLOTMENTS
Appropriation120000000
Budget Balancing Adjustment
Total Income Receipts120000000 111800000
CASH BALANCE JULY 1st
Budget Funds 39337285
Total159337285 161837285
PAYMENTS
OUTLAY
Buildings Improvements
Contracts121837285 122500000
Total Cost Payments121837285 122500000
CASH BALANCE JUNE 30th
Budget Funds 37500000 39337285
Total159337285 161837285
From report by Osborn Clary Co C P A525
JEKYLL ISLAND COMMITTEE
BALANCE SHEET
JUNE 30 1962
ASSETS
CURRENT ASSETS
Cash on deposit
First National Bank of Atlanta
37500000
LIABILITIES
Reserve for Operating and Improving Jekyll Island 375000 0052G
JEKYLL ISLAND COMMITTEE
OSBORN CLARY COMPANY
Certified Public Accountants
Atlanta 3 Georgia
Jekyll Island Committee
State of Georgia
Atlanta Georgia
Gentlemen
In accordance with your request we have made an audit of the accounting
records of the Jekyll Island Committee for the year ended June 30 1962 and
submit herewith our report together with the statements enumerated below
Balance Sheet June 30 1962 Exhibit A
Comparative Statement of Receipts and Payments
years ended June 30 1961 and June 30 1962
Exhibit B
The Jekyll Island Committee was appointed by the Governor to be in
charge of expenditures of State appropriated funds for operating repairing
and improving the buildings and grounds of Jekyll Island
The members of the Committee at June 30 1962 were as follows
Ben W Fortson Jr Secretary of State
Eugene Cook Attorney General
Crawford L Pilcher Chairman Public Service Commission
B E Thrasher Jr State Auditor
Charles A Collier Director Department of State Parks
State funds amounting to 120000000 were appropriated by the General
Assembly for operations in the fiscal year ended June 30 1962
The 120000000 income for the year together with the cash balance of
39337285 on hand at the beginning of the year made funds available to
the Committee during the current year of 159337285 The Committee
transferred 121837285 of this amount to Jekyll Island State Park Author
ity for operating and developing Jekyll Island A balance of 37500000
remains in the reserve for operating and improving Jekyll IslandH
527
JEKYLL ISLAND COMMITTEE
The cash balance 37500000 was verified by communication with the
depositories
The expenses of operating and developing Jekyll Island are shown in the
separate audit for the Jekyll Island State Park Authority
In our opinion the accompanying balance sheet and related statement
of receipts and payments correctly present the financial position of the Jekyll
Island Committee at June 30 1962 and the results of its operations for the
year then ended in conformity with generally accepted accounting principles
applied on a basis consistent with that of the preceding year
Respectfully submitted
Osborn Clary Company
Certified Public Accountants
October 3 1962529
SUPREME COURT530
SUPREME COURT
RECEIPTS 1962
INCOME FROM STATE REVENUE ALLOTMENTS
Appropriation 325 COO 00
Transfers Other Spending Units 42000
Total Income Receipts 324 580 00
NONINCOME
State Revenue Collections Unfunded 2355
Private Trust Funds 11336
CASH BALANCES JULY 1st
Budget Funds 127083 40
State Revenue Collections Unfunded 753 75
Totals 45250696
PAYMENTS
EXPENSE
Personal Services 287 623 50
Supplies Materials 115936
Communication 2990 75
Printing Publications 100598
Repairs 205 82
Insurance 10 00
Pensions Benefits 1023675
Equipment 3 090 97
Miscellaneous 15 40
Total Expense Payments 306 338 53
NONCOST
Private Trust Funds 106 40
CASH BALANCES JUNE 30th
Budget Funds 145 324 87
State Revenue Collections Unfunded 730 20
Private Trust Funds 696
Totals 452 506 96
1961
325 000 00
325 000 00
8070
113 326 63
673 05
439 080 38
289 633 99
862 13
2 674 72
900 60
112 14
10 00
10 040 97
6 983 18
25 50
311 243 23
127 083 40
753 75
439 080 38531
SUPREME COURT
CURRENT BALANCE SHEET
JUNE 30 1962
ASSETS
CASH IN BANK AND STATE TREASURY
Budget Funds
In Bank 114259
In State Treasury 14418228
Revenue Collections Unfunded
Private Trust and Agency Funds
U S Income Tax 488 20
State of Georgia Income Tax 33 36
Employees Retirement 4480
Social Security 101 69
State Employees Health Insurance 6 96
145 324 87
73020
67501
14673008
LIABILITIES RESERVES SURPLUS
LIABILITIES
Accounts Payable Current
Employees Retirement System
Employer Contribution for June 1962
Social Security Employer Contr
For April May June 1962
RESERVES
For Revenue Collections
To Be Funded to State Treasury
For Private Trust and Agency Funds
U S Income Tax Withholdings
State Income Tax Withholdings
Employees Retirement Withholdings
Social Security Withholdings
Ga State Employees Health Insurance
SURPLUS
For Operations
422 28
7033
10160
730 20
594 21
488 20
33 36
44 80
101 69
696 140521
144 730 66
146 730 08
532
SUPREME COURT
SUMMARY
FINANCIAL CONDITION
The accounts of the Supreme Court of Georgia reflected a surplus of
14473066 at the close of the fiscal year on June 30 1962 after providing
the necessary reserve of 59421 to cover outstanding accounts payable and
reserving 73020 for revenue collections to be transferred to the State
Treasury and 67501 for private trust and agency funds held on this date
REVENUE COLLECTIONS
In the fiscal year ended June 30 1962 earnings from services of the Clerks
Office amounted to 868595 The amount collected together with 75375
held at the beginning of the year made a total of 943970 to be accounted
for of which 870950 was transferred to the State Treasury and 73020
remained on hand June 30 1962 to be transferred in the next fiscal period
AVAILABLE INCOME AND OPERATING COSTS
State Appropriation for the Supreme Court for the year ended June 30
1962 was 32500000
The 32500000 appropriation together with cash balance of 12708340
on hand at the beginning of the year made a total of 45208340 available
with which to meet expenditures approved on budget for the fiscal period
under review
From the 45208340 available funds 42000 was transferred to the
State Personnel Board for Employer contributions to the State Employees
Health Insurance Fund and 30633853 was expended for Budget approved
items of expense leaving a cash balance of 14532487 on hand June 30
1962 This remaining cash balance will be available for expenditure in the
next fiscal period subject to Budget reapprovals after making provision
for commitments previously referred to
COMPARISON OF OPERATING COSTS
Cost payments of 30633853 in the year ended June 30 1962 compare
with 31124323 for the previous fiscal year and 30333525 two years ago
Legislative Act approved January 18 1962 fixed the salaries of Justices
of the Supreme Court at 2250000 per year and limited the salaries of Justices
Emeritus to 1200000 per year533
SUPREME COURT
GENERAL
The State Treasurer is disbursing officer for salaries of Justices and
Attaches of the Supreme Court of Georgia fixed by law and the Clerk of
the Court is disbursing officer for other expense payments
Miss Katherine C Bleckley Clerk of the Supreme Court in the period
under review was bonded in the amount of 200000 with the U S Fidelity
and Guaranty Company of Baltimore Maryland their Bond No 2314007
45335 dated December 20 1935 with premium paid to December 8 1962
Upon Miss Bleckleys death on June 3 1962 Mr Henry H Cobb was
appointed Clerk of the Supreme Court of Georgia effective June 4 1962
Mr Cobb has made application with the U S Fidelity and Guaranty Com
pany for continuation of the Surety Bond in the amount of 200000
Books and records were found in good condition all receipts disclosed
by examination have been accounted for and expenditures for the period
under review were within the limits of budget approvals and provisions of
State law
Appreciation is expressed to the Clerk of the Court and the State Treasurer
and his staff for the cooperation and assistance given the State Auditors
office during this examination and throughout the yearW
535
COURT OF APPEALS536
COURT OF APPEALS
RECEIPTS 1962
INCOME FROM STATE REVENUE ALLOTMENTS
Appropriation 350 000 00
Budget Balancing Adj ustment 100 000 00
Transfers Other Spending Units 740 00
Total Income Receipts 449 26000
NONINCOME
State Revenue Collections Unfunded 171 75
Private Trust Funds 21056
CASH BALANCES JULY 1st
Budget Funds 10 227 43
State Revenue Collections Unfunded 1 846 75
Totals 46171649
1961
265 000 00
20 000 00
285 000 00
562 80
63 723 89
1 283 95
350 570 64
PAYMENTS
EXPENSE
Personal Services 38233491
Supplies Materials 3 03034
Communication 4 939 30
Printing Publications 768846
Repairs 45a 27
Insurance
Pensions Benefits 16 45206
Equipment 15 366 30
Miscellaneous 86 26
Total Expense Payments 4303990
NONCOST
Private Trust Funds 150 64
CASH BALANCES JUNE 30th
Budget Funds 2908953
State Revenue Collections Unfunded 2018 50
Private Trust Funds 5993
Totals 46171649
306801 17
4 176 20
3644 13
1 476 22
479 77
138 75
14 028 78
7 695 33
56 11
338 496 46
10 227 43
1 846 75
350 570 64537
COURT OF APPEALS
CURRENT BALANCE SHEET
JUNE 30 1962
ASSETS
CASH IN BANK AND STATE TREASURY
Budget Funds
In Bank 136337
In State Treasury 2772616
Revenue Collections Unfunded
Private Trust and Agency Funds
State Income Tax Withholdings 25438
Social Security Withholdings 429 42
State Employees Health Insurance 59 92
29089 53
2018 50
743 72
3185175
LIABILITIES RESERVES SURPLUS
LIABILITIES
Accounts Payable Current
Social SecurityEmployer Contributions
For April May June 1962
RESERVES
Revenue Collections Unfunded
State of Georgia Income Tax Withholdings
Social Security Withholdings
State Employees Health Insurance
SURPLUS
For Operations
331 01
42944
76045
2 018 50 254 38 429 42 5992 2 762 22
28 329 08
31 851 75
538
COURT OF APPEALS
SUMMARY
FINANCIAL CONDITION
The accounts of the Court of Appeals of Georgia reflected a surplus of
2832908 at the close of the fiscal year on June 30 1962 after providing
the necessary reserve of 76045 to cover outstanding accounts payable and
reserving 201850 for revenue collections to be transferred to the State
Treasury and 74372 for private trust and agency funds held on this date
REVENUE COLLECTIONS
In the fiscal year ended June 30 1962 earnings from services of the
Clerks office amounted to 2333822 The amount collected together with
184675 held at the beginning of the year made a total of 2518497 to be
accounted for of which 2316647 was transferred to the State Treasury
and 201850 remained on hand June 30 1962 to be transferred to the next
fiscal period
AVAILABLE INCOME AND OPERATING COSTS
State Appropriation for the Court of Appeals for the year ended June 30
1962 was 35000000 which was increased to 45000000 by transfer of
10000000 from the States Emergency Fund to meet expenditures approved
on budget as provided by law
The 45000000 provided as the current years appropriation together
with cash balance of 1022743 at the beginning of the year made a total of
46022743 available with which to meet the years operating expenses
From the 46022743 available funds 74000 was transferred to the
State Personnel Board for Employer Contributions to the State Employees
Health Insurance Fund and 43039790 was expended for budget approved
items of expense leaving a cash balance of 2908953 on hand June 30 1962
This remaining cash balance will be available for expenditure in the next
fiscal period subject to budget reapprovals after making provision for
liquidation of outstanding accounts payable
COMPARISON OF OPERATING COSTS
Cost payments of 43039790 in the year ended June 30 1962 compare
with 33849646 for the previous fiscal year and 29078724 two years ago
Legislative Act approved January 18 1962 fixed the salaries of Judges
of the Court of Appeals at 2250000 and limited the salaries of Judges
Emeritus to 1200000 per year539
COURT OF APPEALS
GENERAL
The State Treasurer is disbursing officer for salaries of Judges and
Attaches of the Court of Appeals fixed by law and the Clerk of the Cou
is disbursing officer for other expense payments
Mr Morgan Thomas Clerk of the Court of Appeals of Georgia is bonded
in the amount of 500000 with the Home Indemnity Company their
Bond No N341453 the conditions of which are quoted as follows
Now therefore the condition of this obligation is such that if the said
principal shall faithfully perform such duties of his said office as may
be imposed on him by law and shall honestly account for all money
that may come into his own hands in his official capacity during the
said term then this obligation shall be void otherwise it shall remain
in full force and effect
Deputy Clerk Ralph E Carlisle and Special Deputy Clerk Edna E
Bennett filed bonds No N341454 and No N341455 respectively
for 500000 each written by the Home Indemnity Company dated Septem
ber 29 1960 with coverage of the same conditions stated above The expi
ration date of these bonds is December 31 1966
Books and records were found in excellent condition all receipts disclosed
by examination have been accounted for and expenditures for the period under
review were within the limits of budget approvals and provisions of State law
Appreciation is expressed to the Clerk of the Court and the State Treasurer
and his staff for the cooperation and assistance given the State Auditors
office during this examination and throughout the year541
SUPERIOR COURTS542
SUPERIOR COURTS
RECEIPTS 1962 1961
INCOME FROM STATE REVENUE ALLOTMENTS
Appropriation 87500000 87500000
Budget Balancing Adjustment 452 00000 135 00000
Transfers Other Spending Units 92000
Total Income Receipts1 326 080 00 1010 00000
NONINCOME
Public Trust Funds
Judges Retirement Fund 3753969 3799317
Solicitors General Retirement Fund 1693123 1706444
Land Title Guaranty Fund 10475 20922
Private Trust Funds 486 96
CASH BALANCES JULY 1st
Budget Funds 599406 340236
Public Trust Funds
Judges Retirement Fund 20177161 16377844
Solicitors General Retirement Fund 11266477 9560033
Land Title Guaranty Fund 983235 962313
Totals171140542 133767109
PAYMENTS
EXPENSE
Personal Servicesit 13418511
Travel 1528536
Pensions Benefits 5143145
Total Expense Payments1 200 901 92
NONCOST
Public Trust Funds
Judges Retirement Fund 35 817 89
Solicitors General Retirement Fund 1867548
Private Trust Funds 48696
CASH BALANCES JUNE 30th
Budget Funds 13117214
Public Trust Funds
Judges Retirement Fund 20349341
Solicitors General Retirement Fund 110 920 52
Land Title Guaranty Fund 993710
Totals171140542
944 326 52
15 575 71
47 506 07
1 007 408 30
5 994 06
201 771 61
112 664 77
9 832 35
1 337 671 09543
SUPERIOR COURTS
CURRENT BALANCE SHEET
JUNE 30 1962
ASSETS
CASH IN BANKS AND STATE TREASURY
Public Trust Funds
Superior Court JudgesRet Fund 20349341
Solicitors General Ret Fund 110920 52
Land Title Guaranty Fund 993710
32435103
Budget Funds 13117214
ACCOUNTS RECEIVABLE
Anderson A M Judge 1909
Carpenter Geo S Judge 767
Holcombe Est of Fred Eugene Court Reporter 2174
Kennedy F Frederick Judge 4190
455 52317
9040
455 613 57
LIABILITIES RESERVES AND SURPLUS
LIABILITIES
Accounts Payable
McKenna Andrew W Criminal Law Study
Committee
Renfroe J Lv Judge Emeritus
120 00
3000
15000
Employees Retirement System
Employers Contribution on Salaries of City
Court Judges for April May and June 1962
Estimated 990000 1005000
RESERVES
For Public Trust Funds
Superior Court JudgesRet Fund 20349341
SolicitorsGeneral Ret Fund 11092052
Land Title Guaranty Fund 993710 32435103
SURPLUS
For Operations 121212 54
Total Liabilities Reserves and Surplus 455 613 57544
SUPERIOR COURTS
SUMMARY
FINANCIAL CONDITION
The accounts of the Superior Courts of Georgia reflected a surplus of
12121254 at the close of the fiscal year on June 30 1962 after providing
reserve of 1005000 for outstanding accounts payable and reserving
20349341 for Superior Court Judges Retirement Fund 11092052 for
Solicitors General Retirement Fund and 993710 for Land Title Guaranty
Fund
AVAILABLE INCOME AND OPERATING COSTS
State Appropriation for the expense of operating the Superior Courts
for the year ended June 30 1962 was 87500000
To meet expenditures approved on budget 45200000 was transferred
from the State Emergency Fund as provided by law making total allotment
for the year 132700000
From the 132700000 received 92000 was transferred to the State
Personnel Board covering employers contribution to State Employees
Health Insurance Fund leaving net income available of 132608000
The 132608000 net income together with 599406 cash balance at
the beginning of the fiscal year made a total of 133207406 available
96765635 of the available funds was expended for salaries of Judges
Solicitors General and Criminal Law Study Committee 16652876 for
Contingent Expense Allowances of Solicitors General and Court Reporters
1528536 for travel expense of Judges and Criminal Law Study Committee
5143145 was paid to the Employees Retirement System as Employers
contributions to Retirement for City Court Judges and Social Security for
Superior Court Judges and Solicitors General and 13117214 remained
on hand June 30 1962 the end of the fiscal year
COMPARISON OF OPERATING COSTS
Total cost payments of 120090192 in the year just closed compare with
100740830 for the previous fiscal period and 94095955 two years ago
Act of the General Assembly approved March 7 1957 fixed salaries of
Superior Court Judges at 1250000 per annum and provisions of this
Act are quoted as follows545
SUPERIOR COURTS
242606 323 Salary The annual salary of the judges of the superior
courts shall be and the same is hereby fixed in the sum of 12500
The salary herein fixed shall be paid by the State Treasury in 12 equal
monthly installments beginning with the calendar year 1957 and
each calendar year thereafter until changed by law
The salaries herein fixed shall be the total compensation to be paid
by the State to the officials herein named and shall be in lieu of any
and all other amounts now provided by law to be paid from the State
Treasury except mileage of judges on official business away from
home county Acts 1904 p 72 1957 p 273
Act of the General Assembly approved February 15 1962 raised the
salaries of Superior Court Judges from 1250000 to 1600000 per annum
Legislative Act approved April 5 1961 and amendatory Act of 1962
provide for payment of a contingent expense and travel allowance to Court
Reporters Under ruling by the States Attorney General contingent
expense and travel allowances have been paid to Court Reporters in the
year ended June 30 1962 retroactive to April 5 1961
Mileage of Judges of the Superior Courts on official business away from
home county is paid at the rate of 6 per mile as provided by Georgia Laws
1961 Vol I page 359
PUBLIC TRUST FUNDS
Public Trust Fund receipts in the period under review were 3753969
for Judges Retirement Fund 1693123 for Solicitors General Retirement
Fund and 10475 Land Title Registration Fees a total of 5457567
From the Judges Retirement Fund 3581789 was reimbursed to the
General Fund for salaries of Judges Emeritus to apply on payments to
Retirees from General Funds of the State Treasury A similar reimburse
ment of 1867548 was made from the Solicitors General Retirement Fund
for salaries of Solicitors General Emeritus to apply on payments to Retirees
from the States General Fund
Public Trust Fund balances in the State Treasury for the three accounts
at June 30 1962 were as follows
Superior Court Judges Retirement Fund20349341
Solicitors General Retirement Fund 11092052
Land Title Guaranty Fund 993710
32435103546
SUPERIOR COURTS
GENERAL
Shown on Balance Sheet and detailed in the unit report are accounts
receivable aggregating 9040 due from Judges and Court Reporters of the
Superior Courts Also shown on Balance Sheet and detailed in the unit
report are accounts payable totaling 15000 due to Judge of Superior Court
and member of the Criminal Law Study Committee
The accounts receivable and accounts payable referred to in preceding
paragraph are due to errors in filing expense accounts and will be liquidated
in the next fiscal period
Disbursements for the cost to the State of operating the Superior Courts
are made by the State Treasurer upon approvals by the State Auditor as
provided by State law
Records were found in good condition all funds were properly accounted
for and expenditures for the period under review were within the limits of
budget approvals and provisions of State law with exceptions noted
Appreciation is expressed to the Treasurer and the staff of his office for
the cooperation and assistance given the State Auditors office during this
examination and throughout the year547
JUDICIAL COUNCIL548
JUDICIAL COUNCIL OF GEORGIA
RECEIPTS 1962 1961
INCOME FROM STATE REVENUE ALLOTMENTS
Appropriation 250000 500000
Budget Balancing Adjustment 14 306 35
Total Income Receipts 250000 930635
CASH BALANCE JULY 1st
Budget Funds 200000 1293419
Totals 450000 362784
PAYMENTS
EXPENSE
Personal Services 90000 900 00
Travel 67 84
Rents 72000 66000
Total Expense Payments 162000 162784
CASH BALANCE JUNE 30th
Budget Funds 288000 200000
Totals 450000 362784549
JUDICIAL COUNCIL OF GEORGIA
SUMMARY
INTRODUCTION
The Judicial Council of Georgia was created by Legislative Act of 1945
and is composed of the Chief Justice of the Supreme Court the Chairman
of the Judiciary Committees of the Senate and House of Representatives a
Justice of the Supreme Court and Judge of the Court of Appeals two trial
Court Judges five lawyers in active practice and three laymen the last
twelve to be appointed by the Governor
FINANCIAL CONDITION
The Judicial Council ended the fiscal year on June 30 1962 with 288000
undrawn appropriation funds in the State Treasury and reported no out
standing accounts payable or other liabilities
AVAILABLE INCOME AND OPERATING COSTS
State Appropriation for the expense of the Council in the year ended
June 30 1962 was 250000 which with 200000 cash balance on hand
at the beginning of the period made 450000 funds available
From the 450000 available funds 90000 was paid as salary of Claude
Joiner Jr Executive Secretary and 72000 rent on office of the Council in
Macon leaving a balance on hand June 30 1962 of 288000
The 162000 expense the past year compares with 162784 cost of
operating the Council the previous fiscal year ended June 30 1961 and
198872 two years ago
GENERAL
The State Treasurer is the disbursing officer for the Judicial Council and
the accounts were found in good condition All receipts disclosed by examina
tion have been accounted for and expenditures were within the limits of
budget approvals and supported by proper voucherSTATE LIBRARY
551

552
STATE LIBRARY
RECEIPTS 1962 1961
INCOME FROM STATE REVENUE ALLOTMENTS
Appropriations 7900000 9151210
TransfersOther Spending Units 28803 11291
Total Income Receipts 7871197 9139919
NONINCOME
Private Trust Funds 63 01 70 91
State Revenue Collections Unfunded 11481 2 36
CASH BALANCES JULY 1st
Budget Funds 3626340 2631152
State Revenue Collections Unfunded 11481 112 45
Total 11503838 11789643
PAYMENTS
EXPENSE
Personal Services 32 375 93 25363 74
Travel 124 39
Supplies Materials 32397 307 70
Communication 61859 314 90
Publications Printing 42 271 89 42 677 41
Repairs 6 50
Insurance 5 5
Pensions Benefits 250414 1933 76
Equipment 375 31 20430
Total Expense Payments 7860572 7089359
OUTLAYS
Equipment 8 478 94 10 553 72
NONCOST
Private Trust Funds 63 01 7Q gl
CASH BALANCES JUNE 30th
Budget Funds 2789071 3626340
State Revenue Collections Unfunded 114 81
Total n503838 m89643553
STATE LIBRARY
CURRENT BALANCE SHEET
JUNE 30 1962
ASSETS
CASH ASSETS
BUDGET FUNDS
In Bank 00
In State Treasury 2789071 2789071
LIABILITIES RESERVES SURPLUSDEFICIT
LIABILITIES
None Reported
RESERVES
Publishing Court Reports 2789071
SURPLUSDEFICIT
For Operations 00
2789071554
STATE LIBRARY
SUMMARY
FINANCIAL CONDITION
The Current Balance Sheet reflects the cash position of the State Library
on June 30 1962 and shows no surplus for operations after providing the
necessary reserve of 2789071 for publishing court reports
REVENUE COLLECTIONS
In the fiscal year ended June 30 1962 Revenue Collections made by this
agency as authorized by the law were 548373 The amount collected
together with 11481 held at the beginning of the year made a total of
559854 to be accounted for of which the total amount was transferred
to the State Treasury
AVAILABLE INCOME AND OPERATING COSTS
State Appropriation to the Library for operations in the fiscal year was
4400000
From the 4400000 provided as the current years appropriation 28803
was transferred to the State Personnel Board 12363 for the pro rata cost
of Merit System Administration and 16440 for State Employees Health
Insurance Fund leaving net income of 4371197 for general operations
Appropriation for the cost of printing court reports in the fiscal year
was 3500000
The 4371197 net income for general operating expenses and the
3500000 appropriation for printing court reports together with 3626340
cash balance at the beginning of the fiscal year made a total of 11497537
available to cover expense of operating the Library and printing court reports
in the year
3637669 of the available funds was expended for operating expenses
847894 was paid for books for the Library and 4222903 for printing
court reports leaving a balance on hand at June 30 1962 of 2789071 in
budget funds
Of this remaining cash balance 2789071 is reserved for cost of pub
lishing court reports555
STATE LIBRARY
COMPARISON OF OPERATING COSTS
Expenditures for the past three years are compared in the following
statement
YEAR ENDED JUNE 30
1962
Personal Services 3237593
Travel Expense 12439
Supplies Postage and Other Expense 3 876 37
Printing Court Reports 4222903
Books for Library 8 478 94
Totals 8708466
Number of Employees on Payroll
June 30 9
1961 1960
25 363 74 24 737 30
2 975 37 42 554 48 10 553 72 3 296 48 31 874 80 9 315 52
81 447 31 69 22410
GENERAL
Mr John D M Folger State Librarian is bonded in the amount of
200000 with the Columbia Casualty Company their bond number
FB9822861 dated October 1 1959 Bond premium has been paid to October
1 1962
Books and records of the State Library were found in good condition
All receipts disclosed by examination have been accounted for and expendi
tures were within the limits of budget approval and supported by proper
voucher
Appreciation is expressed for the cooperation and assistance given the
State Auditors office during this examination and throughout the year557
DEPARTMENT OF
LABOR
ADMINISTRATION
I1
558
DEPARTMENT OF LABOR
DIVISION OF ADMINISTRATION AND INSPECTION
RECEIPTS 1962 1961
INCOME FROM STATE REVENUE ALLOTMENTS
Appropriation 17500000 15000000
Budget Balancing Adjustment
TransfersOther Spending Units 79700 1127 00
Revenue Retained
Interest Earned 189 n 128 80
Total Income Receipts 17598611 15125580
NONINCOME
Private Trust Funds 175106 156530
State Revenue Collections Unfunded 400 00 3 600 00
CASH BALANCES JULY 1st
Budget Funds 463680 338100
State Revenue Collections Unfunded 3 q00 00
Total 18277397 15620210
PAYMENTS
EXPENSE
Personal Services 113 000 06 10982494
Travel 2251809 2082468
Supplies Materials 122 02
Communication 71894 758 35
Publications Printing 110850 114L00
Rents 3299190 829488
Insurance 35 00 go Q0
Pensions Benefits 929401 8 929 13
Miscellaneous 75 qq 75j0
Total Expense Payments 17974150 15000000
NONCOST
Private Trust Funds h 69o53 565 3
CASH BALANCES JUNE 30th
Budget Funds 881 41 4 636 M
State Revenue Collections Unfunded 40000
Private Trust Funds 6053
Total i8277397 i56 20210559
DEPARTMENT OF LABOR
DIVISION OF ADMINISTRATION AND INSPECTION
SUMMARY
FINANCIAL CONDITION
The Division of Administration and Inspection of the Department of
Labor ended the fiscal year on June 30 1962 with a surplus of 88141 avail
able for operations subject to budget approvals after providing reserve of
6053 for unremitted group insurance withholdings
REVENUE COLLECTIONS
The Division of Administration and Inspection in the fiscal year ended
June 30 1962 collected 840000 in License Fees for Private Employment
Agencies under provisions of Act of the General Assembly approved March
17 1959 800000 was transferred to the State Treasury in the period under
review leaving 40000 on hand which will be funded to the State Treasury
in the next fiscal period
AVAILABLE INCOME AND OPERATING COSTS
State Appropriation for the operation of this Division of the Labor
Department for the year ended June 30 1962 was 17500000
In addition to the 17500000 provided as the current years appropri
ation 112700 was transferred to the Division by the Board of Workmens
Compensation and 18911 interest was earned on special rental account
making total income receipts for the year 17631611 From the total income
received 33000 was transferred to the State Personnel Board for Employees
Health Insurance leaving net income in the amount of 17598611
The 17598611 net income receipts and the cash balance of 463680 on
hand at the beginning of the fiscal year made total funds available with
which to meet expenses of the Division in the period under review 18062291
17974150 of the available funds was expended in the year for the
Divisions operating expenses and 88141 remained on hand June 30 1962
the end of the fiscal yearwarn
1
560
DEPARTMENT OF LABOR
DIVISION OF ADMINISTRATION AND INSPECTION

COMPARISON OF OPERATING COSTS
The Divisions expenditures for operations are compared for the past
three years in the following statement
YEAR ENDED JUNE 30
1962 1961 I960
Personal Services 11300006 10982494 10520750
Travel Expense 2251809 2082468 2237629
RentsTo Bldg Authority 32991 90 829488 11591 64
Other Expense 1123145 1105550 1082457
Totals 17974150 15000000 15000000
Number of Employees on Payroll
June 30 17 17 17
GENERAL
The Department of Labor consists of the Division of Administration and
Factory Inspection and the Employment Security Agency the latter being
reported under separate cover
Commissioner of Labor Ben T Huiet is bonded in the amount of
500000 Bond is written by the National Surety Corporation dated
December 29 1958 and covers faithful performance and accounting for all
funds coming into the Commissioners hands by virtue of said office of Com
missioner of Labor Term of office covered by bond is from January 11 1959
to January 11 1963 and bond premium has been paid to January 11 1963
The Director and the SecretaryTreasurer of the Department are bonded
for 250000 each under Honest Insurance Position Schedule Bond issued
by the National Surety Corporation dated August 4 1959
In the fiscal year ended June 30 1962 18911 interest was earned on
Special Rental funds of the Department of Labor in the Fulton County
Federal Savings and Loan Association This 18911 interest earned was
retained by the Department of Labor and not remitted to the State Treasury561
DEPARTMENT OF LABOR
DIVISION OF ADMINISTRATION AND INSPECTION
Portions of Legislative Act approved March 23 1960 are quoted as
follows
100101 State Depository Board creation membership naming and
appointment of depositories A State Depository Board hereinafter
called the Board is created consisting of the Governor the Comptroller
General the State Auditor the Superintendent of Banks and the State
Treasurer who shall act as administrative officer of said Board a
majority of whom shall constitute a quorum and the acts of the
majority of whom shall be the Acts of the Board The Board in its
discretion may from time to time name and appoint as State Deposito
ries of State Funds only chartered solvent banks and trust companies
whether organized under State or Federal laws of good standing and
credit in any city town or community in this State The Board shall
meet at least once quarterly upon call of the Governor or in his absence
upon the call of the State Treasurer
Section 4Interest earned on State Funds withdrawn from the
Treasury on approved budgets shall be remitted to the State Treasury
by each department board bureau or agency and placed in the
General Fund
Ruling by the Attorney General of the State of Georgia dated September
24 1959 regarding deposit of public funds in Savings and Loan Associations
was quoted in previous years report
Books and records of this Division were found in excellent condition all
receipts disclosed by examination have been accounted for and expenditures
for the period under review were within the limits of budget approvals and
supported by proper voucher
Appreciation is expressed to the Commissioner and the staff of the
Division for the cooperation and assistance given the State Auditors office
during this examination and throughout the year563
DEPARTMENT OF LABOR
EMPLOYMENT SECURITY AGENCY564
DEPARTMENT OF LABOR
EMPLOYMENT SECURITY AGENCY
RECEIPTS 1962 1961
INCOME FROM STATE REVENUE ALLOTMENTS
Appropriation 8500000 8500000
Revenues Retained
Grants from U S Government 525406041 448455450
Earnings 365163 19850
Transfers Other Spending Units 3835633 1894351
Transfers from Public Trust Funds 46107896 25895615
Total Income Receipts 576543467 480976564
NONINCOME
Public Trust Funds
Contribution by Employers 35 408 327 82 37177812 54
Interest from U S Treasury 402512368 451728623
Income on Investments 3339544
Transfer to Budget Funds 46107896 258 95615
Private Trust Funds 11499129 10092255
State Revenue Collections Unfunded 276764 119493
CASH BALANCES JULY 1st
Budget Funds 22857890 38458725
Public Trust Funds 13905230337 14430793303
Private Trust Funds 265600 247030
State Revenue Collections Unfunded 2796431 2915924
Total18419492888 19106978570565
DEPARTMENT OF LABOR
EMPLOYMENT SECURITY AGENCY
PAYMENTS
1962
EXPENSE
Personal Services 3911087 98
Travel 14637916
Supplies Materials
Communication
Heat Light Power Water
Publications Printing
Repairs
Rents
Insurance
Indemnities
Pensions Benefits
Equipment
Miscellaneous
121 825 95
50 655 02
27 52213
73 42515
10 934 76
567 227 65
1 807 95
5900
314 910 89
109 502 20
10 33016
Total Expense Payments 534566800
OUTLAY
Land Building
Personal Services
Travel
Printing
Repairs
Contracts
Equipment
1961
342577564
124 994 81
97 850 99
36 289 97
2496386
133 036 73
10 62583
50117781
79412
982 37
271 513 04
71 291 00
6 965 61
4 706 261 78
16 839 89 5 813 36
236 91
644 60
6500
436 606 58 242 402 61
13 312 04 11 296 24
NONCOST
Public Trust Funds
Unemployment Benefits 4075425312
Private Trust Funds uWSl
CASH BALANCES JUNE 30th
Budget Funds
Public Trust Funds 137
Private Trust Funds
Revenue Collections Unfunded
180 640 55
303 818 23
2174 08
25196 67
Total18419492888
46 691 772 28
100 736 85
228 578 90
139 052 303 37
2 656 00
27 964 31
191 069 785 70
566
DEPARTMENT OF LABOR
EMPLOYMENT SECURITY AGENCY
CURRENT BALANCE SHEET
JUNE 30 1962
ASSETS
CURRENT ASSETS
Cash in Banks in State Treasury and in U S
Treasury
State Revenue Collections
Budget Funds
Public Trust Funds
InU S Treasury13672941695
Benefit Funds 49502494
Area Redevelopment Funds 23 63100
Clearing Account 5574534
Private Trust and Agency Funds
Employees Bond Purchase Fund
2519667
180640 55
137 303 81823
2174 08
137511829 53
LIABILITIES RESERVES AND SURPLUS
CURRENT LIABILITIES
Outstanding Purchase Orders and Accounts
PayableGeneral Operations 7367692
RESERVES
For Land Buildings Construction and
Equipment
Title IX Account 645892
Public Trust Funds
Unemployment Benefits and Area
Redevelopment Act 137 303 818 23
Private Trust Funds 217408
State Revenue Collections
To Be Funded to State Treasury 25196 67 137 337 64790
SURPLUS
For General Operations
Subj ect to Budget Approval 100 504 71
137 511 829 53567
DEPARTMENT OF LABOR
EMPLOYMENT SECURITY AGENCY
SUMMARY
FINANCIAL CONDITION
UNEMPLOYMENT TRUST FUND AND AREA
REDEVELOPMENT ACT TRUST FUND
The Unemployment Trust Fund is created by a tax on employers for pay
ing benefits to eligible unemployed and is treated as a Public Trust Fund
administered by an agency of the State Government although the contri
butions to the fund are transmitted to the U S Treasury Department
The Area Redevelopment Act Trust Fund represents funds that have
been sent to the State by the U S Government Disbursements from this
fund are made by the Employment Security Agency according to U S
Government rules and regulations
Included in the Public Trust Fund balances are funds that have been
returned to the State under Section 903 A of the Social Security Act as
amended These funds are advanced to the General Account for constructing
and equipping local offices As these offices are completed the Employment
Security Agency repays the Public Trust Fund by paying rents over a period
of years until the advances are repaid
The balance in Public Trust Funds at the end of the fiscal year on June 30
1962 was 13730381823 of which 13672941695 was held in the U s
Treasury and 57440128 was on deposit in banks This compares with
13905230337 in the Fund at the beginning of the fiscal period the de
crease of 174848514 representing the excess of benefit payments over
contributions grants rents and a transfer to the General Fund as follows
Contributions and Grants 39 433 451 qq
Rentsfrom General Fund 33 395 44
3946684694
Less
Benefits paid to Employees and
Subsistence payments 40 754253 12
Transfers to General Fund 461 Q78 96
Decrease 174848514568
DEPARTMENT OF LABOR
EMPLOYMENT SECURITY AGENCY
FINANCIAL CONDITION
There was a surplus of 10050471 in the General Operating Fund of the
Division at the end of the fiscal year on June 30 1962 after providing the
necessary reserve of 7367692 for liquidation of accounts payable and pur
chase orders outstanding and reserving 645892 for lands buildings and
equipment
PRIVATE TRUST FUNDS
Private Trust Funds held by the Department on June 30 1962 amounted
to 217408 which was for purchase of U S Bonds for employees
REVENUE COLLECTIONS
Interest and penalties collected from employers in the year amounted to
362844 which with a balance of 2796431 on hand at the beginning of
the period made a total of 8459275 to be accounted for Of this amount
5939608 was paid into the State Treasury as provided by law and
2519667 remained on hand June 30 1962 to be transferred to the State
Treasury in the next fiscal year
AVAILABLE INCOME AND OPERATING COSTS
State Appropriation for that part of the cost of operations of the Employ
ment Security Agency as authorized by Act approved March 8 1945 for the
year ended June 30 1962 was 8500000
Grants to the Department by the U S Government were 524157641
for the year 1248400 was received from the Bureau of Labor Statistics
38800 from the Tennessee Valley Authority 326363 from sale of equip
ment telephone commission and other sources and 46107896 was trans
ferred from the Benefit Account making total income receipts of
580379100
From the 580379100 received 1146178 was transferred to the
Department of Revenue for expense of collecting delinquent accounts and
2689455 to the State Personnel Board for pro rata cost of Merit System
Administration and cost of Employees Health Insurance leaving net income
available to the Department of Labor Employment Security Agency of
576543467
The 576543467 income together with 22857890 cash balance at the
beginning of the fiscal period made a total of 599401357 funds available
for general operations569
DEPARTMENT OP LABOR
EMPLOYMENT SECURITY AGENCY
581337302 of the available funds was expended in the year for budget
approved items of expense and outlay and 18064055 remained on hand
June 30 1962 the end of the fiscal year
The first lien on this remaining cash balance is for liquidation of out
standing accounts payable and purchase orders and the remainder will be
available for expenditure in the next fiscal period subject to budget re
approvals
COMPARISON OF OPERATING COSTS
Operating costs of the Department for the past three years are compared
in the following statement
YEAR ENDED JUNE 30
EXPENDITURES 1962 1961 I960
Personal Services391108798 342577564 315471488
Travel Expense 14637916 12499481 11007953
Supplies Materials 12182595 9785099 7495735
Communication 5065502 3628997 3609794
Heat Light Water 2752213 2496386 2393967
Printing Publicity 7342515 13303673 8198368
Repairs Alterations 1093476 1062583 937014
RentsBldgs Offices and Equipt 49751614 430 642 52 394 297 90
Advance to State Office Bldg
Authority 6971151 7053529 74559763
Insurance Bonding 180795 79412 53350
Pensions To Ret System 31491089 27151304 25479575
Indemnities 5900 98237 67391
Equipment 10950220 7129100 3239101
Miscellaneous 1033016 696561 382444
Lands Buildings Per Imp Eq 46770502 25951221 12037385
Totals581337302 496577399 437259318
Number of Employees on Payroll
June 30 821 923 765
GENERAL
The Department of Labor consists of the Employment Security Agency
and the Division of Administration and Inspection the latter division being
reported under separate cover
Fidelity bond Name Schedule with Automatic Coverages is on file
issued by the United States Fidelity and Guaranty Company number570
DEPARTMENT OF LABOR
EMPLOYMENT SECURITY AGENCY
2300207227744 Schedule attached to and forming part of bond
2300207227744 effective for term beginning September 10 1960 lists
names of employees and positions covered Coverage on each of three ac
countants is 500000 and other employees are covered for 200000 as
listed in schedule
Time limitation made a part of the condition of the above bond is quoted
as follows
2Loss must be discovered as to any employee causing the loss
before the expiration of three years from any termination of this
insurance either as an entirety or only as to such employee whichever
first occurs The insurer must be notified within fifteen days of the
discovery Within three months after discovery proof of loss must be
filed with the insurer in itemized form duly sworn to The insurer shall
have the privilege of examining all records and evidence pertaining to
the loss No suit to recover for a loss shall be brought after the ex
piration of fifteen months from filing of the proof Any of these limita
tions if void under the law applicable to this bond shall be extended to
the shortest period permitted
The examiners in the course of the examination spot checked unemploy
ment compensation contributions made by employers It was found that in
certain instances the amount shown as remitted on cash receipts records did
not correspond with individual ledger records The examiners were informed
that the machines that kept these records were not programmed to calculate
differences in the amount that should be remitted and the amount that was
remitted The examiners checked all reports from employers where they
found a difference existed in the ledger and cash records In all instances it
was found that the amount shown on the cash records agreed with the em
ployer report It is apparent that a study must be made to program machines
to show correct amounts on individual ledger cards so that accurate records
will be maintained
It was found that as of the date the examiners completed their examination
the June payroll of the Employment Security Agency had not been certified
by the State Personnel Board It was also found that 20 overtime payrolls
in the fiscal year had not been certified by the State Personnel Board
All receipts disclosed by examination were accounted for and payments
were within the limits of budget approvals and supprted by proper voucher
Appreciation is expressed to the officials and staff of the Agency for the
cooperation and assistance given the State Auditors office during this exami
nation and throughout the year571
DEPARTMENT OF LAW572
DEPARTMENT OF LAW
RECEIPTS 1962 1961
INCOME FROM STATE REVENUE ALLOTMENTS
Appropriation 45000000 32500000
Budget Balancing Adjustment11 69742 10664737
Revenues Retained
Transfers Other Spending Units 180406 32514
Total Income Receipts 43649852 43132223
NONINCOME
Private Trust Funds 22376
CASH BALANCE JULY 1st
Budget Funds 82427 120147
Total 43754655 43252370
PAYMENTS
EXPENSE
Personal Services 37250458 37029053
Travel 595837 800808
Supplies Materials 402789 408364
Communication 1182866 977767
Publications Printing 795130 437116
Repairs 15877 18100
Rents 31680 8640
Insurance 5250 4750
Equipment 792178 1018653
Miscellaneous 38720 36522
Pensions Benefits 2557003 2430170
Total Expense Payments 43667788 43169943
NONCOST
Private Trust Funds 22376
CASH BALANCE JUNE 30th
Budget Funds 64491 82427
Total 43754655 43252370573
DEPARTMENT OF LAW
SUMMARY
FINANCIAL CONDITION
The Department of Law ended the fiscal year on June 30 1962 with a
surplus of 39846 in operating funds after providing for salaries payable in
the amount of 24645
AVAILABLE INCOME AND OPERATING COSTS
State Appropriation for the operation of the Department of Law in the
year ended June 30 1962 was 45000000 The amount provided with which
to meet expenditures approved on budget was 43830258 and the remaining
1169742 was lapsed to the States General Fund under provisions of State
law
From the funds provided as the current years appropriation 180406
was transferred to the State Personnel Board for the pro rata expense of
Merit System Administration and Employees Health Insurance leaving net
income of 43649852
The 43649852 income and the 82427 cash balance at the beginning
of the period made a total of 43732279 available with which to meet budget
approved expenditures
367788 of the available funds was expended in the year for items of
expense which had been approved on budget and 64491 remained on hand
June 30 1962 the end of the fiscal year574
DEPARTMENT OF LAW
COMPARISON OF OPERATING COSTS
Expenditures by the Department of Law for the past three years are
compared in the statement following
YEAR ENDED JUNE 30
EXPENDITURES 1962 1961 i960
Personal Services 37250458 37029053 349 179 37
Travel Expense 595837 800808 869002
Supplies 402789 408364 3 726 78
Communication 1182866 977767 6 690 34
Printing Publications 795130 437116 3077 25
Repairs 15877 181 Q0 ioe 25
Rents 316 80 86 40 2U 33
Insurance Bonding 5250 4750 47 50
Pensions To Ret System 20020 79 19 55087 19 124 33
Pensions To Soc Security 5549 24 475083 4 824 23
Indemnities
Equipment 792178 1018653 7737 09
Miscellaneous 36720 36522 37502
Totals 43667788 43169943 40829251
Number of Employees on Payroll
June 30 51 48 53
The Departments expenditures for operations the past year had a net
increase of 497845 accounted for by an increase of 221405 in personal
services and an increase of 276440 in total of other expense payments
Included in personal services for the fiscal year under review was the
amount of 3147500 net fees paid to Deputy Assistant Attorneys General
appointed under Executive Orders to represent the State in specific matters
In the previous fiscal year fees paid to Deputy Assistant Attorneys General
amounted to 4252478
GENERAL
The Attorney General Eugene Cook is bonded in the amount of
1000000 with the National Surety Corporation bond 4030030 dated
October 28 1958 on which premium has been paid to January 1 1963
The condition of the obligation of this bond is as follows
Whereas the said Eugene Cook has been duly elected to the office of
Attorney General of the State of Georgia for a term of four years com
mencing on the 1st day of January 1959 and ending on the 31st dav
of December 31 1962575
DEPARTMENT OF LAW
Now therefore the condition of the above obligation is such that if
the above bounden Eugene Cook shall on and after January 1 1959
and during the remainder of the aforesaid term faithfully and truly
perform all the duties of this office and shall pay over and account for
all funds coming into his hands by virtue of said office of Attorney
General as required by law then this obligation to be void otherwise
to be and remain in full force and virtue
Floy C Stephenson Cashier of the Department of Law is bonded for
500000 with the National Surety Corporation bond 1573592 on which
premium has been paid to July 31 1962 The condition of the obligation of
this bond is as follows
Now therefore the condition of this obligation is such that if the
Principal shall during the effective period of this bond well and truly
perform all the duties of and account for and pay over as required by
law all funds coming into his possession by virtue of his office or position
aforesaid then this obligation to be void otherwise to remain in full
force and effect subject however to the following further conditions
which shall be conditions precedent to recovery hereunder
1 This bond is effective for the period beginning July 31 1955 and is
continuous from its inception to its termination as provided in
Condition 5 below
2
This bond does not cover a loss arising out of any acts or omissions
occurring prior to its effective date b any shortage of funds or
property existing prior to such effective date nor funds or property
applied to any such shortage c loss arising out of the failure
suspension or restricted operation of any bank or banks depository
or depositories any law decision or ordinance to the contrary not
withstanding nor d loss arising out of the Principals failure to
collect taxes
3 The amount of this bond as above set forth is the Suretys maximum
aggregate liability hereunder and neither the duration of the
coverage nor the basis upon which premiums are computed shall
render such amount cumulative
4 Upon discovery by the Obligee of any fact or circumstance indicat
ing a possible claim hereunder immediate written notice thereof
containing all details then known shall be given to the Surety at
its office above
W576
DEPARTMENT OF LAW
5 All liability of the Surety hereunder for the future acts and omissions
of the Principal shall terminate at the end of the period shown in
the Whereas clause above unless terminated earlier upon the hap
pening of any of the following events a discovery by the Obligee
of any dishonest act or omission of the Principal or b the Principal
ceasing to occupy the office or position above set forth or c the
giving of written notice by the Surety to Governor of the State of
Georgia of the Suretys election to terminate which notice shall be
effective thirty 30 days after its receipt
It was found in the course of the examination that Attorney General
Eugene Cook was entitled to 24645 additional compensation on June 30
1962 for membership on certain Boards that had been certified to but for
which he had not received compensation
All receipts disclosed by examination have been accounted for and ex
penditures for the period under review were within the limits of budget
approvals and supported by proper voucher
Appreciation is expressed to the Attorney General and the staff of the
Department of Law for the cooperation and assistance given the State
Auditors office during this examination and throughout the yearMEDICAL EDUCATION BOARD
577578
MEDICAL EDUCATION BOARD
RECEIPTS 1962 1961
INCOME PROM STATE REVENUE ALLOTMENTS
Appropriation 15000000 15000000
Revenues Retained
Interest Earned 244618 326996
Total Income Receipts 15244618 15326996
CASH BALANCE JULY 1st
Budget Funds 3034497 3808752
Total 18279115 19135748
PAYMENTS
EXPENSE
Personal Services 7 416 21 7333 35
Travel 61 38 gl m
Supplies 187 97 24Q 4Q
Communication 217 77 165 pf
Printing Publications 516 80
Insurance and Bonding 5000 50 00
Scholarships 14330a 27 152 644 96
Total Expense Payments 15424160 16101251
CASH BALANCE JUNE 30th
Budget Funds 2854955 3034497
Total 1 79115 19135748579
MEDICAL EDUCATION BOARD
SUMMARY
INTRODUCTION
The State Medical Education Board was created by Amendment to the
State Constitution as proposed in Resolution No 32 approved February 21
1951 for the purpose of providing loans and scholarships to students desiring
to study medicine and to engage in the practice of medicine
Members of the Board are
Dr Thomas W Goodwin 1467 Harper Street Augusta Georgia
Dr Carter Smith 1938 Peachtree Rd N W Atlanta Georgia
Dr John N Shearouse Lavonia Georgia
Dr J Hubert Milford Hartwell Georgia
Dr Fred H Simonton Chickamauga Georgia
Mr L R Siebert Secretary of the Board of Regents of the University
System serves as Secretary and Treasurer of the Medical Board as provided
in the Act creating the Board
FINANCIAL CONDITION
The Board ended the fiscal year on June 30 1962 with a cash surplus of
54955 and reported no outstanding accounts payable or other liabilities
on this date
AVAILABLE INCOME AND OPERATING COSTS
State Appropriation for the operation of the Medical Board in the fiscal
year ended June 30 1962 was 15000000 In addition to the appropriation
funds provided the Board received and retained 47188 interest on funds
deposited in savings account and 197430 interest on Scholarships refunded
making total available income for the year 15244618
Portions of Legislative Act approved March 23 1960 are quoted as
follows
100101 State Depository Board Creation Membership Naming
and Appointment of Depositories A State Depository Board herein
after called the Board is created consisting of the Governor the
Comptroller General the State Auditor the Superintendent of Banks
and the State Treasurer who shall act as administrative officer of said
Board a majority of whom shall constitute a quorum and the Acts of580
MEDICAL EDUCATION BOARD
the majority of whom shall be the acts of the Board The Board in its
discretion may from time to time name and appoint as State Deposito
ries of State Funds only chartered solvent banks and Trust Companies
whether organized under State or Federal laws of good standing and
credit in any city town or community in this State The Board shall
meet at least once quarterly upon call of the Governor or in his absence
upon the call of the State Treasurer
Section 4Interest earned on State Funds withdrawn from the
Treasury on approved budgets shall be remitted to the State Treasury
by each Department Board Bureau or Agency and placed in the
General Fund
The 15244618 income receipts together with the 3034497 cash balance
on hand at the beginning of the period made total funds available 18279115
793333 of the available funds was expended for personal services travel
and other operating costs 14630827 net was paid to medical students as
scholarships and 2854955 remained on hand June 30 1962 the end of the
fiscal year
This remaining cash balance of 2854955 represents funds which have
been provided in excess of obligations incurred and will be available for ex
penditure in the next fiscal year subject to budget reapprovals
COMPARISON OF OPERATING COSTS
The expenditures for the past year are compared with those for the past
two years in the statement following
YEAR ENDED JUNE 30
EXPENDITURES 1962 1961 i960
Personal Services 741621 733335 6 413 20
Travel Expense 6138 6180 5040
Supplies i8797 24040 218 54
Communication 21777 16520 206 65
Printing Publicity 51680 388 00
Repairs 25 00
Insurance Bonding 5000 5000 5000
Subtotals 793333 836755 735179
Scholarships 14630827 15264496 14942572
Totals 15424160 16101251 15677751
Number of Employees on Payroll
June 30 5 6 fi581
MEDICAL EDUCATION BOARD
GENERAL
The Amendment to the State Constitution which created the State
Medical Education Board provides that should a scholarship recipient with
draw from school or fail to abide by the contract with the State Medical
Education Board the scholarship is to be repaid to the Board with 4
interest calculated from the date of each payment on the Scholarship
Mr L R Siebert SecretaryTreasurer of the Board is bonded in the
amount of 1000000 for the faithful performance of the duties of his office
and the proper accounting for all funds coming into his hands as such Secre
taryTreasurer as required by law This bond is written by the Royal
Indemnity Company Bond No 007644 dated April 1 1953 on which pre
miums have been paid to April 1 1963
Appreciation is expressed to the Board Members and the Secretary
Treasurer and his staff for the cooperation and assistance given the State
Auditors office during this examination and throughout the year
582
MEDICAL EDUCATION BOARD
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GEORGIA MILK COMMISSION608
GEORGIA MILK COMMISSION
RECEIPTS 1962 1961
INCOME FROM STATE REVENUE ALLOTMENTS
Appropriations 27240000 18500000
Transfers Other Spending Units30 439 91 200000
Total Income Receipts 24196009 18300000
NONINCOME
Private Trust Funds 232142 210298
CASH BALANCES JULY 1st
Budget Funds 737683 1267411
Private Trust Funds 1875 1875
Total 25167709 19779584
PAYMENTS
EXPENSE
Personal Services 13918014 12735402
Travel 2848339 3588302
Supplies Materials 163367 115969
Communication 605060 262492
Publications Printing 1309843 735847
Repairs 104924 61313
Rents 23540 23640
Insurance 93105
Equipment 686521 284870
Miscellaneous 30475 i77 49
Pensions Benefits 1106016 1004144
Total Expense Payments 20889204 18829728
NONCOST
Private Trust Funds 232142 210298
CASH BALANCES JUNE 30th
Budget Funds 4044488 737683
Private Trust Funds 1875 1875
Total 25167709 19779584
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GEORGIA MILK COMMISSION
CURRENT BALANCE SHEET
JUNE 30 1962
ASSETS
AVAILABLE CASH
Budget Funds 4044488
Private Trust and Agency Fund
EmployeesBond Purchase Fund 1875 4046363
ACCOUNTS RECEIVABLE
Over Reimbursed Expense Vouchers
M C Cooper 618
Harley Mitchell 9 27
LIABILITIES RESERVES AND SURPLUS
LIABILITIES
Accounts Payable and Purchase Orders
Outstanding
RESERVES
For Private Trust and Agency Funds
Employees Bond Purchase Fund
SURPLUS
For General OperationsSubject to Budget
Approval 3 103 17
1545
40 479 08
37 35716
1875
40 479 08
610
GEORGIA MILK COMMISSION
SUMMARY
INTRODUCTION
Act of the General Assembly approved February 17 1959 abolished the
Georgia Milk Commission and transferred the administration of the Milk
Control Act to the Department of Agriculture of the State of Georgia
effective as of April 1 1959 Provisions of this Act are quoted in part as
follows
SECTION 1
An Act creating the Milk Control Commission and defining its duties
powers membership and regulating the sale of milk and known as the
Milk Control Act approved March 30 1937 Ga Laws 1937 p 247 as
amended is hereby amended by adding to Section 2 the following
The Commissioner means the Commissioner of Agriculture of the
State of Georgia The Director shall be included within the definition of
Chairman
SECTION 2
Said Act is further amended so as to provide that the administration of
the Milk Control Act shall be transferred from the Milk Control Com
mission as heretofore constituted to the Department of Agriculture of the
State of Georgia
SECTION 3
Said Act as amended is further amended by striking Section 3 in its en
tirety and in lieu thereof inserting the following
Section 3 There is hereby created a Milk Control Commission to
consist of eight 8 members to be elected and appointed as herein
provided
SECTION 4
The Georgia Milk Commission in existence at the time of the adoption
of this Act is hereby abolished and all of the functions duties and powers of
said Commission shall be exercised as herein provided Provided however
that the members of the present Commission including the Chairman shall
continue to serve until the effective date of this Act It shall be the duty of
the Chief Executive Officer of the various interests authorized to elect
members of the Commission to certify to the Commissioner the member611
GEORGIA MILK COMMISSION
elected by such interest and the term of office for which the member was
elected Such certification shall be made at least thirty days prior to the
date that the member so elected assumes office The initial certifications as
to members shall be made prior to the effective date of this Act In the event
of a vacancy on the Commission during the interim between the approval of
this Act and the effective date thereof the Governor shall appoint a member
to serve until the effective date of this Act

SECTION 5
All of the funds equipment materials and any and all other property of
the Georgia Milk Commission are hereby transferred from the Milk Control
Commission to the Department of Agriculture
SECTION 6
This Act shall become effective as of April 1 1959 and the transfer herein
provided shall become effective on such date and the new Milk Commission
created herein shall come into existence on such date
All laws and parts of laws in conflict with this Act are hereby repealed
FINANCIAL CONDITION
The Milk Control Commission Division of the State Department of
Agriculture ended the fiscal year on June 30 1962 with a surplus of 310317
after providing reserve of 3735716 for liquidation of accounts payable and
purchase orders outstanding and reserving 1875 for Agency Funds
REVENUE COLLECTIONS
In the fiscal year ended June 30 1962 the Milk Commission collected
29605464 from licenses and fees levied against Milk Producers and Distrib
utors all of which had been transferred to the State Treasury on June 30
1962
Revenue collections for the past three years are compared as follows
YEAR ENDED JUNE 30
I960 1961 1962
FeesDevelopment Services
Milk Producers 9880536 13363462 12345144
Milk Distributors 10199009 11478292 12925613
Milk ProducersDistributors 4132876 2328882 4334707
Totals 24212421 27170636 29605464612
GEORGIA MILK COMMISSION
AVAILABLE INCOME AND OPERATING COSTS
State Appropriation for the operation of the Milk Commission in the
fiscal year ended June 30 1962 was 27240000
From the 27240000 provided as the current years appropriation
100000 was transferred to the University of Georgia and 43991 to the
State Employees Health Insurance Fund leaving net income of 24196009
The 24196009 net income together with 737683 cash balance at the
beginning of the fiscal period made a total of 24933692 available
20889204 of the available funds was expended for current operating
expense of the Commission and 4044488 remained on hand June 30 1962
the end of the fiscal year
COMPARISON OF OPERATING COSTS
Expenditures for the past three years are compared in the statement
following
YEAR ENDED JUNE 30
EXPENDITURES
1960
1961
1962
Personal Services H6 749 50
Travel Expense 33 375 07
Supplies Materials 154598
Communication 5 357 83
Printing Publicity 316160
Repairs Alterations 32305
Rents 145 44
Insurance Bonding 83212
Pensions Ret System 642547
Pensions Soc Security 222075
Equipment 950537
Miscellaneous 98 00
Totals 17974018
12735402 139 180 14
35 883 02 28 483 39
1159 69 1 633 67
2 624 92 6 050 60
7 358 47 13 098 43
613 13 1 049 24
236 40 235 40
931 05
7 311 83 8 067 60
2 729 61 2 992 56
2 848 70 6 865 21
177 49 304 75
18829728 208 892 04
Number of Employees on Payroll
June 30
27
26
28613
GEORGIA MILK COMMISSION
GENERAL
Members of the Milk Control Commission on June 30 1962 serving under
provisions of Legislative Act approved February 17 1959 were
Clifton A Ward Chairman 2937 Gena Drive Decatur Georgia
W A Law Jr Millen Georgia
N R Bennett Madison Georgia
John Kinnett St 1243 Sixth Avenue Columbus Georgia
M C Cooper Wells Dairy Coop 917 Brown Avenue Columbus
Georgia
E R McClellan Foremost Dairies 2424 Drayton Street Savannah
Georgia
J Harley Mitchell P O Box 107 Quitman Georgia
J D Matthews Matthews SuperMarket 3457 Peachtree Road
N E Atlanta Georgia
The State Department of Agriculture has filed with the Governor of the
State of Georgia Public Employees Blanket Bond Number 3388514 written
by the Hartford Accident and Indemnity Company for Faithful Performance
Blanket Position Bond Coverage of 1500000 effective for the period begin
ning April 1 1962 and ending April 1 1965
In the previous period the Georgia Milk Commission entered into two
agreements with the University of Georgia provisions of which are quoted
in the unit report
The two contracts referred to in the foregoing paragraph were effective
in the period under review and are to be renewed in the next fiscal period
On travel expense vouchers 576 and 665 Mr M C Cooper was reim
bursed for travel expenditure on which hotel registration included Mrs
Cooper Since travel expense for Mrs Cooper is not a reimbursable expendi
ture an overpayment of 618 resulted
On travel expense voucher 677 Mr Harley Mitchell was reimbursed for
travel expenditure on which hotel registration included Mrs Mitchell
thereby resulting in over reimbursement of official travel expense in the
amount of 927614
GEORGIA MILK COMMISSION
Upon notification of overpayment of travel expense Mr Cooper and
Mr Mitchell made prompt refunds in the proper amounts and a deposit of
11545 was made to the operating account of the Georgia Milk Commission
on August 3 1962
Books and records of the Georgia Milk Commission have been well kept
all receipts disclosed by examination have been accounted for and expendi
tures for the period under review were within the limits of budget approvals
and supported by proper voucher with exceptions noted
Appreciation is expressed to the officials and staff of the Commission for
the cooperation and assistance given the State Auditors office during this
examination and throughout the year615
MUNICIPAL TAXATION COMMITTEE
616
MUNICIPAL TAXATION COMMITTEE
RECEIPTS 1962 1961
INCOME FROM STATE REVENUE ALLOTMENTS
Appropriations m 00
Budget Balancing Adjustment 2 225 95 oo
Total Income Receipts 2 225 95 00
CASH BALANCE JULY 1st
Budget Funds 222595 222595
Total 00 222595
PAYMENTS
CASH BALANCE JUNE 30th
Budget Funds
Total 222595
There has been no activity in the account since the fiscal year ended June 30
t 1955 and the 2 225 95 on hand at July 1 1961 was lapsed to the StatesGeneral
Fund in the year ended June 30 1962617
BOARD OF PARDONS AND PAROLES
618
BOARD OF PARDONS AND PAROLES
RECEIPTS 1962 19
INCOME FROM STATE REVENUE ALLOTMENTS
Appropriation 32000000 30000000
Budget Balancing Adjustment 106 454 27 8 577 36
Transfers Other Spending Units 390 30 323 22
Total Income Receipts 42606397 30825414
NONINCOME
Private Trust Funds 7 m 1
CASH BALANCES JULY 1st
Budget Funds u M
Pnvate Trust Funds 16il7500 lg m
Total 46169533 344i64744
PAYMENTS
EXPENSE
Personal Services 246 768 30 223 160 16
iravei 5859040 50835 34
Supplies Materials 8 932 20
Communication g 2
PubUcations Printing J
Sance r
130213 236 33
2721J 1867894 17
Equipment
Miscellaneous DU1uo
Rents J 3
552 00 552 00
Total Expense Payments497308 SOTsTto
NONCOST
Private Trust Funds 72R83 874600
CASH BALANCES JUNE 30th
Budget Funds QO flfv
Private Trust Funds 8I 84765
o 1653888 1617500
Total 46169533 34464744619
BOARD OF PARDONS AND PAROLES
CURRENT BALANCE SHEET
JUNE 30 1962
ASSETS
CURRENT ASSETS
Available Cash in Banks and in State Treasury
Budget Funds 8860724
Private Trust and Agency Funds
Restitution Bond Fund 1653888
State of Georgia Income Tax Fund 63007
Social Security Fund 144983 1861878
107 22602
LIABILITIES RESERVES AND SURPLUS
CURRENT LIABILITIES
Accounts Payable List on File 140765
Social SecurityEmployer Contribution 145008 285773
RESERVES
Private Trust and Agency Funds 18 618 78
SURPLUS
For General Operations
Subject to Budget Approval 85 74951
107 22602620
BOARD OF PARDONS AND PAROLES
SUMMARY
FINANCIAL CONDITION
The State Board of Pardons and Paroles ended the fiscal year on June 30
1962 with a surplus of 8574951 after providing the necessary reserves of
285773 to cover outstanding accounts payable and reserving 1653888
for Restitution Bond Deposits 144983 for employees contributions to
Social Security and 63007 State of Georgia income tax withholdings held
on this date
AVAILABLE INCOME AND OPERATING COSTS
State Appropriation for the operation of the Board of Pardons and
Paroles for the year ended June 301962 was 32000000 This was increased
to 42645427 by transfer of 10645427 from the States Emergency Fund
to meet expenditures approved on budget as provided by law
From the 42645427 funds provided as the current years appropriation
39030 was transferred to the State Personnel Board for the pro rata cost
of Merit System Administration leaving net income of 42606397
The 42606397 net income together with the 1184765 cash balance on
hand at the beginning of the fiscal period made a total of 43791162 available
with which to meet expenditures approved on budget for the year ended
June 30 1962
330438 of the available funds was expended for budget items of ex
pense and 8860724 remained on hand June 30 1962 the end of the fiscal
year
The first lien on this 8860724 cash balance is for liquidation of 285773
in outstanding accounts payable and the remainder of 8574951 represents
funds which have been provided in excess of obligations incurred and will be
available for expenditure in the next fiscal period subject to budget re
approvals621
BOARD OF PARDONS AND PAROLES
COMPARISON OF OPERATING COSTS
The Boards expenditures for operating costs the past three years are com
pared in the following statement
YEAR ENDED JUNE 30
EXPENDITURES 1962 1961 1960
Personal Services 24676830 22316016 20306781
Travel Expense 5859040 5083534 4966905
Supplies 293220 204754 223386
Communication 827171 703233 710250
Printing Publicity 350142 283638 309187
Repairs 40923 35882 44196
Rents 55200 55200 64400
Insurance Bonding 130213 23633 15500
Pensions To Retirement System 1867894 1721586 1508227
Equipment 824157 360103 572986
Miscellaneous 5648 300 100
Total Cost Payments 34930438 30787879 28721918
Number of Employees on Payroll
June 30 58 52 50
GENERAL
Membership of the Board of Pardons and Paroles is as follows
Mrs Rebecca L Garrett Chairman Butler Georgia
Mr Walter O Brooks 155 Little John Trail N E Atlanta Georgia
Mr Joseph W Claxton Member Wrightsville Georgia
Mrs Rebecca L Garrett Chairman of the Board of Pardons and Paroles
was bonded in the amount of 1000000 Bond was written by the Peerless
Insurance Company 270 488 dated April 1961 This bond expired April 1
1962 Mrs Garrett was not under bond until bond with the Pennsylvania
Insurance Company was secured on July 31 1962 This bond is in the
amount of 1000000 bond written by the Pennsylvania Insurance Com
pany 427259 dated August 2 1962 Bond covers faithful performance of
duties and honest accounting for all money coming into the hands of Mrs
Rebecca L Garrett in her official capacity622
BOARD OF PARDONS AND PAROLES
Mr Marion H Doyle is bonded as Senior Accountant of the State Board
of Pardons and Paroles in the amount of 3000000 with the Hartford Acci
dent and Indemnity Company bond N3491092 dated July 1 1961 Bond
covers faithful performance of duties and the honest accounting for all money
that may come into the hands of Mr M H Doyle in his official capacity
Mr Walter O Brooks Board Member is bonded for 1000000 by the
Hartford Accident and Indemnity Company bond N3491090 dated April 1
1961 Bond covers faithful performance of duties and the honest accounting
for all money that may come into the hands of Mr Walter O Brooks in his
official capacity
Mr J W Claxton Board Member is bonded for 1000000 by the
Hartford Accident and Indemnity Company bond N3538559 dated Feb
ruary 14 1962 Bond covers faithful performance of duties and the honest
accounting for all money that may come into the hands of Mr J W Claxton
in his official capacity
All other employees of the State Board of Pardons and Paroles are bonded
in the amount of 250000 by Public Employees Blanket Bond under insur
ing agreement 4 with the Hartford Accident Indemnity Company bond
3491093 dated July 1 1961 Mr Elijah J Calhoun Jr is bondedfor an
additional 750000 by additional indemnity rider 1 attached to this bond
Books and records of the Board of Pardons and Paroles were found in
excellent condition All receipts disclosed by examination have been ac
counted for and expenditures for the period under review were within the
limits of budget approvals and supported by proper voucher
Appreciation is expressed to the officials and staff of the Board for the
cooperation and assistance given the State Auditors office during this exami
nation and throughout the year623
DEPARTMENT OF PARKS
HISTORICAL SITES AND
MONUMENTS
624
DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS
RECEIPTS
1962
1961
INCOME FROM STATE REVENUE ALLOTMENTS
Appropriation105000000 68200000
Budget Balancing Adjustments 31417800 39961200
Revenues Retained
Earnings Recreational Services 12059312 10269800
Transfers Other Spending Units254052 92739
Total Income Receipts1 482 230 60 1183 382 61
NONINCOME
Private Trust Funds 1040526 812798
CASH BALANCES JULY 1st
Budget Funds 42784894 16604109
Private Trust Funds 65846 59868
Total192114326 135815036
PAYMENTS
EXPENSE
Personal Services 40788380
Travel 1843292
Supplies Materials 6551392
Communication 1179935
Heat Light Power Water 1738915
Publications Printing 1781693
Repairs 1380513
Rents 423508
Insurance 24032
Indemnities 486966
Pensions Benefits 2569775
Equipment 3683666
Miscellaneous 253876
Total Expense Payments 62705943
380 874 27
17 989 69
8732319
9 785 86
16 647 98
6368 38
16 018 40
4 37213
615 97
973 85
22 28799
57 665 55
6 945 03
627868 29625
DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS
PAYMENTS Contd 1962 1961
OUTLAYS
Lands Improvements
Personal Services 2653116 6087939
Travel 175052 420971
Supplies Materials 4944963 7811411
Communication 120
Printing Publicity 81004 60670
Rents 61751 730359
Contracts 275 363 60 86969 82
Equipment 2774824 5562195
Total Outlay Payments 38227070 29370647
Total Cost Payments100933013 92157476
NONCOST
Private Trust Funds 1023192 806820
CASH BALANCES JUNE 30th
Budget Funds 90074941 42784894
Private Trust Funds 83180 65846
Total192114326 135815027626
DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS
CURRENT BALANCE SHEET
JUNE 30 1962
ASSETS
CASH ASSETS
AVAILABLE CASH
Budget Funds
On Hand and In Bank 45574941
In State Treasury 44500000
900 749 41
Private Trust or Agency Funds
Georgia Sales Tax 83180
ACCOUNTS RECEIVABLE
Due from ParksOn Concessions 453 04
Eastern Air LinesFederal Tax Charge on
Tickets
Meador B McGarity Voucher No 7514 333
Henry Strubble Voucher No 14732 537
901 581 21
461 74
902 042 95
LIABILITIES RESERVES SURPLUS
CASH LIABILITIES
Accounts Payable and Purchase Orders
Outstanding 1443782
RESERVES
For OutlayContracts to Mature 391 340 69
For Spec RentalStone Mtn Memo Assn 35000000
For Private Trust or Agency Fund
Georgia Sales TaxJune Collections 83180 74217249
SURPLUS
Available for Operations Subject to Budget
Approval 14543264
902 042 95627
DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS
SUMMARY
FINANCIAL CONDITION
The Department of Parks Historical Sites and Monuments ended the
fiscal year on June 30 1962 with a surplus of 14543264 available for oper
ations subject to budget approvals after providing the necessary reserves
of 1443782 for accounts payable and purchase orders outstanding
139134069 for outlay contracts to mature 35000000 for rents due Stone
Mountain Memorial Association and 83180 for Private Trust and Agency
Funds held on this date
AVAILABLE INCOME AND OPERATING COSTS
State Appropriation to the Department for operations in the year ended
June 30 1962 was 70000000 This was increased to 101417800 by
transfer of 31417800 from the State Emergency Fund to meet expendi
tures approved on budget as provided by law State appropriation to the
Department for special rentals due Stone Mountain Memorial Association
was 35000000 for the year
In addition to the funds provided as the current years appropriation the
Department had 11960697 income from earnings from the several State
Parks and 98615 received from other sources as listed in unit report mak
ing total receipts for the year 148477112
From the 148477112 received 109795 was transferred to the State
Personnel Board for Merit System Administration and 144257 for Em
ployees Health Insurance Fund leaving net income of 148223060
The 148223060 income and the 42784894 cash balance at the be
ginning of the period made a total of 191007954 available with which to
meet expenditures approved on budget for the fiscal year
62705943 of the available funds was expended for budget approved
items of current expense and 38227070 was paid for land buildings and
improvements as scheduled in unit report leaving a cash balance of
90074941 on hand June 30 1962 the end of the fiscal year
The first lien on this remaining cash balance is for liquidation of
75577851 in outstanding accounts payable and outlay contracts to mature
and the remainder represents funds which have been provided in excess of
obligations incurred and will be available for expenditure in the next fiscal
period subject to budget reapprovals628
DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS
COMPARISON OF OPERATING COSTS
Expenditures by the Department for the past three years are compared
in the following statement
YEAR ENDED JUNE 30
BY ACTIVITY
1962
1961
1960
General Office Adminis 191 51859
Maintenance 48 790 67
AllatoonaG W Carver 2735724
AllatoonaRed Top Mountain 4611802
Amicalola Falls 18 39987
Bainbridge Area 686358
Black Rock Mountain 1781895
Bobby Brown Park 716071
Capitol Cafeteria
Chehaw State Park 2232721
Cloudland Canyon 17 726 51
Chatuge 661 65
Crooked River 5694044
Jefferson Davis Memorial 3407 34
Elijah ClarkLincoln County 57793 88
Fairchild 17806
Fort Mountain State Park 1916117
Fort King George 250
Fort Yargo State Park 1485037
Georgia Veterans Memorial 55 369 80
Hard Labor Creek 3732259
Indian Springs State Park 31417 65
Keg Creek 1336008
Kolomoki Mounds 2336151
Little River
Little Ocmulgee 2847420
Lincoln Park 9197 89
Magnolia Springs 1859423
Hawkinsville Area 1140 31
F D Roosevelt Park 223185
Reidsville 1243902
Seminole County 1334880
Senoia 294 54
A H Stephens Memorial 5307458
Stephen Foster Park 4 06310
Victoria Bryant State Park 705724
Vogel State Park 47 644 36
LauraS Walker State Park 5881812
Unicoi 3220674
Yam Grande t 690 97
149 942 90
65905 50
28 875 86
25541 24
14 369 50
6 884 61
13 608 89
11 746 90
4 591 58
23 859 52
8 06218
1 741 30
26 570 55
6 030 85
55 160 28
1 333 35
19 36012
160 00
10 239 39
58 421 76
45 44912
23 188 26
2 89218
35 414 52
1 040 00
23 464 98
3 998 60
40 129 26
864 49
5 978 60
13 068 20
11 140 42
230 13
69 244 33
3 839 74
7 802 44
4 986 31
29 498 09
59 47414
4 673 69
5 153 828 95
59 845 92
15 889 35
22 098 20
13 684 09
1 23605
12553 60
9 557 36
416 98
21 541 57
15 063 38
6 200 00
24 616 39
5 451 83
19163 87
1 928 66
8 684 15
464 80
6 313 88
35 776 65
53 492 96
29 693 98
561 48
33 705 86
5 300 00
17 795 54
6 837 24
24 969 29
2 42115
1 668 41
17 540 05
106 93
30 664 02
11 647 52
4 457 34
3 584 00
36 555 85
32 046 91
9 931 92629
DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS
YEAR ENDED JUNE 30
BY ACTIVITY Contd 1962 1961 1960
Nancy Hart 114579 279098 154936
New Hope Marker 25 00
Totals100933013 92157476 74534753
BY OBJECT
Personal Services 40788380 38087427 33986579
Travel Expense 1843292 1798969 1928397
Supplies Materials 6551392 8732319 8420665
Communication 1179935 978586 912611
Heat Light Power Water 1738915 1664798 1731260
Printing Publicity 1781693 636838 1050118
Repairs Alterations 1380513 1601840 2116142
Rents 423508 437213 300981
Insurance Bonding 24032 61597 154560
Indemnities 486966 97385 18382
PensionsEmployeesRetirement 1720277 1503526 1088774
PensionsSocial Security 849498 725273 487966
Equipment 3683666 5766555 7779952
Miscellaneous 253876 694503 201580
Total Expense Payments 62705943 62786829 60177967
Outlay
Land Bldgs Improvements 35452246 23808452 10173396
Equipment 2774824 5562195 4183390
Total Cost Payments1009 33013 921 574 76 745 347 53
Number of Employees on Payroll
June 30 93 95 96630
DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS
PARKS AND CONCESSIONS
A summary of the operations of the concessions and other activities at
the various State Parks is shown on Pages 5 and 6 with a statement of the
receipts and payments at each park on Pages 38 through Page 72 of the
unit report
These statements on the parks operations were made from the account
books and records submitted by the Superintendents of the parks on those
parks where the concessions were operated by the Department of Parks and
from weekly reports submitted by the lessee on those parks operated under
lease agreement An employee of the Department of Parks makes routine
audits of the various park accounts
The parks operating under lease agreement are as follows
ALLATOONARED TOP MOUNTAIN
Marina facilities leased to John M King Jr at a fixed rental of 250000
per year This lease has been assigned to Park Marina Inc Lease expires
May 31 1975
Old Marina area leased to Mildred Archer at a fixed rental of 5600 per
month or 67200 per year New lease for period April 1 1962 through
December 31 1962
BAINBRIDGE AREA
Concessions sales of goods and meals leased to Mrs Charles Scandalis
at a monthly rental of 5 of the gross receipts
Miniature golf range area leased to George W Hicks at a monthly rental
of 5 of gross receipts This lease was terminated on October 16 1961
GEORGE WASHINGTON CARVER
The park facilities were leased to Mary Shy for the 1961 season at a
monthly rental of 5 of the gross receipts on concession sales and 50 of
gross receipts on fishing permits and music vending machine receipts The
park facilities were leased to Zadie Wyatt for the 1962 season on the same
terms as above This new lease expires on December 31 1962
CHEHAW
Concession leased to Mrs Earl Dawson for 5 gross sales as monthly
rental for the 1961 season operated by Park Superintendent for 1962 season
Horse and pony concession leased to Richard H Jersey and Robert B
Jersey for the period August 15 1961 through November 15 1961 at a rental
of 20 of gross sales
631
DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS
LAKE CHATUGE PARK
Swimming pool leased to Hiawassee Chamber of Commerce for annual
rental of 100 and 5 of gross sales from any other concession that might
be operated by the lessee at the park New lease from April 1 1962 through
December 31 1962 No report on this activity was presented
CLOUDLAND CANYON
Concession stand leased to Mrs J M Crawford for a monthly rental of
5 of the gross sales Lease for period April 1 1962 through October 1 1962
STEPHEN C FOSTER MEMORIAL
All park facilities leased to George A Sirmans for a monthly rental of
5 of gross receipts New lease covers period from September 1 1962 to
September 1 1967
HAWKINSVILLE AREA
Area leased to City of Hawkinsville for an annual rental of 100 plus 5
of the gross receipts from any concession operated on the property Lease
covers period April 1 1961 through December 31 1962 No report on this
activity was presented
KOLOMOKI MOUNDS
Concessions leased to Mrs Cecil Hall at a monthly rental of 5 of gross
receipts New lease covers period from June 1 1962 through October 15 1962
Other facilities at park operated by the Park Superintendent for the Depart
ment of Parks
MAGNOLIA SPRINGS
Concessions with exception of swimming and camping fees leased to Mrs
Jackie Moore for a monthly rental of 5 of the gross receipts for the 1961
season No lease for 1962 season
Restaurant leased to Mrs Eloise Burns for a monthly rental of 5 of
gross sales This lease covers period from February 15 1962 through Decem
ber 31 1962
REED BINGHAM
Mobile concession unit leased to Carson Cook for a monthly rental of 5
of gross sales Lease covers period May 11 1962 through November 1 1962
No report on this activity was presented632
DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS
FRANKLIN D ROOSEVELT
All park facilities leased to W J Etheridge at a fixed rental of 200000
per year Mr Etheridge died after July 1 1962 and park is currently being
operated by Mrs Anna Wilkes under a temporary lease
SEMINOLE
Concession leased to Mrs Allie E Johnson at a monthly rental of 5 of
the gross sales for 1961 season
200 acres of Woodruff Reservoir leased to Ellison Dunn Dunns Fishing
Camp for 5 of gross receipts on any facility operated on this site
SENOIA
Swimming pool and concession leased to Senoia Veterans Association for
10 of net profits for each months operation New lease covers period from
April 1 1962 to December 31 1962
A H STEPHENS MEMORIAL
Concessions leased to Mrs T E Darden for monthly rental of 5 of
gross receipts Lease expired October 15 1961 All facilities now operated
by Parks Department
VETERANS MEMORIAL
Restaurant concesssion leased to Mrs Josie P Greene for monthly rental
of 5 of gross receipts
Horse barn and race track area leased to Georgia Quarter Horse Asso
ciation at monthly rental of 10 of gross receipts Lease covers period August
21 1959 through January 1 1963
VOGEL
All facilities at park leased to Bonnell Akin for an annual rental of
450000 payable 90000 monthly in the months of May through September
of each year Lease covers period September 15 1958 through September
14 1963
OTHER PARKS
All other State parks are operated by the Department of Parks with the
Park Superintendent in charge Net profit from each facility is transferred
to the Departments General Operating Account633
DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS
GENERAL
Bond of Charles A Collier Director of the Department of Parks His
torical Sites and Monuments is written by the Aetna Casualty and Surety
Company bond Number 11S24896 dated August 31 1959 in the sum of
2500000 The condition of the obligation is as follows
Now therefore the condition of this obligation is such that if the above
bonded principal shall except as hereinafter provided faithfully per
form the duties of his said office or position during the time this bond
remains in force and shall pay over to the persons authorized by law
to receive the same all moneys that may come into his hands during the
said time without fraud or delay and at the expiration of said time shall
turn over to his successors all records and property which have hereto
fore come into his hands then this obligation to be null and void
otherwise to remain in full force and effect
The Department of Parks has Public Employees Blanket Bond written
by the Aetna Casualty and Surety Company bond No 11S24847 dated
August 14 1959 covering other employees of the Department under Insuring
Agreement 4Faithful Performance Blanket Position Bond Coverage
1000000 The Assistant Director the Senior Engineer and the Accountant
are bonded for 2500000 other named employees are bonded for 1500000
as provided by riders to bond
All receipts of the State Parks Department disclosed by examination have
been accounted for and expenditures for the period under review were within
the limits of budget approvals and supported by proper voucher
Appreciation is expressed to the Director and the staff of the Parks
Department for the cooperation and assistance given the State Auditor and
his examiners in making this examination634
DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS
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637
DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS
DETAIL OF CONTRACT PAYMENTS LANDS AND BUILDINGS
YEAR ENDED JUNE 30 1962
AMICALOLA
Comfort Station
Jan R SmithContractor 656285
BLACK ROCK MOUNTAIN
Comfort Station
JanR SmithContractor 612785
VICTORIA BRYANT
Drilling Well
Hughes Well Drilling Pump Co 71425
GEORGE WASHINGTON CARVER
Sanitary Sewerage Facilities
Durden Plumbing Co Contractor 17143 62
Keck Engineering AssociatesEngineering Fee 438 47 17 58209
10 317 54 paid on this Project in Prior Year
CHEHAW
Comfort Station
Jack FullerContractor 5 642 30
ELIJAH CLARK
Sanitary Sewerage Facility
John W Spratlin Jr Marcus Ward Spratlin
Contractors 3356407
Keck Engineering AssociatesEngineering Fee 58187 3414594
30 373 27 paid on this Project in Prior Year
CLOUDLAND CANYON
Comfort Station
JanR SmithContractor 544315
CROOKED RIVER
Comfort Station
Jack FullerContractor 497930
Swimming Pool Filtration System
The Frank H Breen CoContractor 2279280
Britt Alderman JrEngineering Fee 71362 2350642
FORT MOUNTAIN
Comfort Station
JanR SmithContractor 605285638
DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS
DETAIL OF CONTRACT PAYMENTS LANDS AND BUILDINGS
YEAR ENDED JUNE 30 1962
FORT YARGO
Land Purchased Condemnation
Mrs Frances Wright Property 53 3 Acres
Clerk Barrow Superior Court 553050
Bradberry Realty CoServices 5000
T Penn McWhorterSpec Master 10000 568050
Claude Miller Property 12 9 and 7 52 Acres
Clerk Barrow Superior Court 249850
T Penn McWhorter Spec Master 10000 259850
GEORGIA VETERANS MEMORIAL
Comfort Station
Jan R SmithContractor 272000
Installation of an Electric Power Wiring and a
Cooling and Heating System
Myers Electric Company 5 780 00
Paul H Chatfield Assoc Engineer 996 59 6 776 59
HARD LABOR CREEK
Comfort Station
Jack FullerContractor 5 919 51
INDIAN SPRINGS
Comfort Station
Jack FullerContractor 6 930 85
KEG CREEK
Comfort Station
Jack FullerContractor 4 277 56
Drilling Wells
Hughes Well Drilling and Pump Co
Well Number 1 228484
WellNumber2 134184 362668
LINCOLN PARK
Comfort Station
Jack FullerContractor 5 75Q 01
LITTLE OCMULGEE
Comfort Station
Jack FullerContractor 4 4gg 27
639
DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS
DETAIL OF CONTRACT PAYMENTS LANDS AND BUILDINGS
YEAR ENDED JUNE 30 1962
RED TOP MOUNTAIN
Comfort Station
Jan R SmithContractor 755285
Drilling Well
Virginia Supply and Well Co 327854
A A Well Drilling Supply Co Install 2
MultiState Jet Pumps 88100 415954
REIDSVILLE
Bath House
Prybylowski and GravinoEngineers
Engineering Fee and Extra Plans 89250
ALEXANDER H STEPHENS MEMORIAL
Swimming Pool
Putnam Construe CoContractor Final 454209
Construction of Concrete Block Bathhouse
John W Spratlin Jr Marcus W Spratlin 1069100
Prybylowski and GravinoEngineers
Engineering Fees and Extra Plans 116530 1185630
UNICOI
Comfort Station
Jan R SmithContractor 613785
VOGEL
Sanitary Sewerage Facilities
Durden Plumbing Co Contractor 42 921 80
Keck Engineering AssociatesEngineering Fee 3 059 80 45 981 60
1 237 50 paid on Engineering Fee on this Project
in Prior Year
LAURA S WALKER
Sanitary Sewerage Facilities
Durden Plumbing CoContractor 3075769
Keck Engineering AssociatesEngineering Fee 729 71 31 487 40
2 348 81 paid on Engineering Fee on this Project
in Prior Year
Swimming Pool and Bathhouse
Prybylowski and GravinoEngineers
Plans and SpecificationsEngineering
Contract 300000
ExtraPlans 25000 325000
27536350640
DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS
DETAIL OF EQUIPMENT PURCHASES
YEAR ENDED JUNE 30 1962
ACTIVITY
JULY 1961
BrownWright Hotel Sup Corp
1 GriddleSemlnole
ParisDunlap Hardware
1 WheelbarrowAmicalola
1 Extension LadderBlack Rock Mt
State Board of Corrections
25 ChairsHard Labor Creek
W D Alexander Co
1 Elec RangeHard Labor Creek
Nix Ford Inc
1 Ford Truck wFlat Dump BodyUnicoi
1 Ford Truck wFlat Dump BodyRed Top Mt
McGregor Co
12 Folding TablesHard Labor Creek
Noland Company
1 Elec Water HeaterHard Labor Creek
Frigidaire Sales Corp
1 Electric RangeMaint
1 RefrigeratorMaint
1 RefrigeratorIndian Spr
Evans Implement Co
1 Rotary MowerIndian Spr
Petty Cash
1 PercolatorElijah Clark
Superior Tank Corp
1 L P Gas TankHard Labor Creek
Pennsylvania Tire Co
4 Truck TiresMaint
4 65013 TiresRed Top Mt
1 65013 TireMaint
Electrical Wholesalers Inc
5 Light FixturesAmicalola
5 Light FixturesLincoln
5 Light FixturesUnicoi
Petty CashGeo Greene
30 WashClothsGa Veterans
1 Tire and TubeGa Veterans
Ivan Allen Company
1 Gray CabinetGen Office
Underwood Corp
1 Elec Typewriter Less Tradein Gen Office
Expense Outlay
6500
2134
1896
9875
13000
2 96799
296799
42300
5870
152 91
439 37
175
106 92
136 33
13824
173 72
3788
947
3459
3459
3459
500
1336
910
11900
641
DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS
DETAIL OF EQUIPMENT PURCHASES
YEAR ENDED JUNE 30 1962
ACTIVITY
Expense Outlay

JULY 1961 Contd
Crane Supply Company
Plmbg EquipmentRest RoomAmicalola i
Petty CashLat Vandiver
Pitchers Knives and Mats for
CabinsUnicoi 877
Petty CashEarl Dawson
1 Battery for TruckChehaw 1466
Pennsylvania Tire Co
3 TiresMagnolia Spr 3346
AUGUST 1961
Smith Supply Co
Material for PumpLincoln
Evans Implement Co
1 Wheel Riding Sulky for MowerIndian Spr 7252
Crane Supply Co
Plumbing Equip RestroomsUnicoi
Ivan Allen Company
5 Steel CasesGen Office 2675
Stovall Co
1 Rotary MowerBainbridge 6541
1 Rotary MowerBlack Rock Mt 6541
Beck Gregg Hdw Co
1 Elec DrillMaint 3616
Petty CashGeo Greene
1 TubeGa Veterans 186
Sinclair Refining Co
1 TubeMagnolia Spr 675
Pennsylvania Tire Co
4 Tires 4PlyGen Office 3788
2 Trac 6Ply TiresHard Labor Creek 4430
Petty CashW O Moore
2 Recap TiresMagnolia Sp 1480
Texaco Inc
1 TubeGen Office 326
Petty Cash
1 BatteryE C JohnsonSeminole 1412
Claude Ray Ford Sales
1 1961 Ford JTon PickupEhj ah Clark 154850
Stovall Company
1 Rotary MowerSelfPropFort Mt 37681
381 64
160 51
381 64642
DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS
DETAIL OF EQUIPMENT PURCHASES
YEAR ENDED JUNE 30 1962
ACTIVITY
AUGUST 1961 Contd
Davis AbernathyPurchaser
Sale of Used Ford PickupUnicoi
Gate City Furniture Co
7 Full Size Hotel Beds wSofasGa Veterans
Veterans
3 Doz Plastic Key TagsGa
7 ChairsPalmer No 207Ga
12 Arm ChairsGa
12 Side ChairsGa
12 Steel Bed FramesGa
2 Box SpringsGa
1 MattressGa
7 Dinette SuitesGa
Less Freight PaidGa
United Desk Co
1 File CabinetElijah Clark
Veterans
Veterans
Veterans
Veterans
Veterans
Veterans
Veterans
Veterans
W Carver
SEPTEMBER 1961
Petty CashW D Clark
2 Signs for Dockg
Fulton Cotton Mills
1 TarpMaint
Sinclair Refining Co
1 BatteryCrooked River
Pennsylvania Tire Co
3 4Ply TiresGen Office
Graybar Electric Co
1 Dazor LampGen Office
Augusta Mill Supply Co
1 2H P Shallow Well PumpChehaw
Pennsylvania Tire Co
2 10Ply Truck TiresIndian Spr
2 6Ply Tires and TubesAmicalola
SearsRoebuck Co
13 Window ShadesMagnolia Spr
The Georgia Marble Co
1 MarkerBlack Rock Mt
J O DavisPurchaser
Sale of Surplus Soda FountHard Labor Creek
R W EdwardsPurchaser
Sale of Surplus Mower and Saw
Mingledorffs Inc
1 Evaporator Assbly for IceMakerBainbridge
Expense Outlay
261 25
1 239 63
828
223 65
223 20
136 92
96 84
6018
31 25
308 52
1106

1500
158
3058
1350
2697
2449
8190
2370
4966
161 00
6982
7590
249 90
7000643
DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS
DETAIL OF EQUIPMENT PURCHASES
YEAR ENDED JUNE 30 1962
ACTIVITY
Expense Outlay
OCTOBER 1961
Graybar Electric Co
4 Light FixturesMagnolia Spr 7728
Pennsylvania Tire Co
4 6Ply Tires and TubesBobby Brown 6832
Crane Supply Co
Plumbing Equip RestroomLincoln 11653
Gate City Furniture Co
2 TablesGen Office 6029
8 ChairsGen Office 7682
Richs Inc
1 FourPanel ScreenGen Office 3250
RemingtonRand Inc
1 Elec Typewriter Less TradeinGen Office 38050
Gilley MotorsPurchaser
Sale Surplus Farmall TractorHard Labor Creek 16100
Pennsylvania Tire Co
1 Tire65013Red Top Mt 1014
1 Tire85014Gen Office 1329
1 Tire65013Gen Office 947
Ivan Allen Co
1 TransitGen Office 4455
1 Ball Point and SocketGen Office 832
1 StaffGen Office 540
F M HarpPurchaser
Sale of Surplus Dodge TruckRed Top Mt 45113
Frank BishopPurchaser
Sale of Surplus Ford TruckRed Top Mt 251 75
SearsRoebuck Co
1 Coffee PotGen Office 1342
1 CabinetGen Office 1520
1 Hot PlateGen Office 1019
1 ToasterGen Office 1422
Industrial Equipment Co
1 Steel Folding GateMagnolia Spr 172 50
Pennsylvania Tire Co
2 11x28 Rear Tractor TiresElijah Clark 11938
2 670x14 TiresKeg Creek 1956
2 670xl5TiresG W Carver 3474
5 670x15 TiresSeminole 5365
2 650x13 TiresGen Office 1894
Petty CashC H Morgan
1 BatteryL S Walker 11851
HHH
i
644
DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS
DETAIL OF EQUIPMENT PURCHASES
YEAR ENDED JUNE 30 1962
ACTIVITY
NOVEMBER 1961
Anderson Bros Motor Co
1 BatteryMaint
Cowan Supply Co
Refund on EquipCabinetsGa Veterans
Ivan Allen Company
2 Desks ArtMetalGen
1 Table ArtMetalGen
1 4Drawer FileGen
1 Table Art MetalGen
2 BookcasesGen
2 End PanelsGen
1 Green CouchGen
2 Walnut TablesGen
8 ChairsGen
1 Drafting TableGen
1 Letter Tray3 TiersGen
1 Letter TrayGen
1 Torpedo ReceptacleGen
3 Adj ustable Shelf Files Gen
4 OostumersGen
Edwin E MillerPurchaser
Sale of Surplus MowerMagnolia Spr
Virginia Supply Well Co
Parts for Heating EquipUnicoi
Ivan Allen Company
Office
Office
Office
Office
Office
Office
Office
Office
Office
Office
Office
Office
Office
Office
Office
Office
Office
Office
Office
Office
Office
Expense Outlay
1677
3 Side ChairsGen
1 3Drawer Legal FileGen
1 2Drawer FileGen
4 Walnut ChairsGen
3 Walnut TablesGen
Graybar Electric Co Inc
1 Dazor Light FixtureGen
Pennsylvania Tire Co
1 TireMaint
4 Tires65013Maint
4 Tires65013Hard Labor Creek
State Highway Department of Ga
200 Concrete Tables at 30Various Parks
HorneWilson Inc
Plumbing FixturesElijah Clark
Mountain Top Shopping Center
2 670x15 TiresCloudland
1100
364 23
104 55
116 45
6333
7480
4080
103 50
17100
21760
14400
1160
260
1885
4700
8840
5150
119 85
154 80
101 15
155 85
233 25
2161
1262
3788
3788
6349
600000
164 48
3590645
DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS
DETAIL OF EQUIPMENT PURCHASES
YEAR ENDED JUNE 30 1962
ACTIVITY
DECEMBER 1961
Petty CashGeo Greene
3 Pecan GatherersGa Veterans
Stovall Company
1 19 Rotary MowerRed Top Mt
Habersham Hardware Co
1 Gas HeaterAmicalola
Petty CashW D Clark
1 Electric TorchG W Carver
Petty CashJ M Crawford
1 Elec Bench GrinderCloudland
Petty CashGray Fowler
1 Hedge ClipperAlex Stephens
Pennsylvania Tire Co
1 6Ply Truck TireUnicoi
2 4Ply Tires and 2 6Ply TiresChehaw
2 6Ply Truck TiresBlack Rock Mt
SearsRoebuck Co
15 Plastic Mattress CoversAmicalola
Barker Sons
3 Doz Dinner Knives and ForksL S Walker
Calhoun Company
IB H Slide Projector Less
TradeinGen Office
Stovall Company
1 Rotary Lawn Mower RidingLittle Ocmulgee
1 Rotary Lawn Mower RidingL S Walker
SearsRoebuck Co
2 Doz BedspreadsGa Veterans
American Associated Companies
Pillow Cases Towels and Wash
ClothsAmicalola
Joe H Brady Assoc
1 Gear Driven SawGa Veterans
1 Gear Driven SawA H Stephens
1 Chain Saw CompleteV Bryant
Stovall Company
1 Rotary MowerV
1 Rotary MowerB
1 Rotary MowerIndian Spr
1 Rotary MowerL S Walker
Shell Oil Co
1 TubeKolomoki
Bryant
Brown
Expense Outlay
1025
4986
595
1849
453
2842
5684
3474
4305
2475
219 27
537 92
537 92
193 20
5973
161 50
161 50
6979
6979
6978
6978
350
8095
153 99646
DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS
DETAIL OF EQUIPMENT PURCHASES
YEAR ENDED JUNE 30 1962
ACTIVITY
Expense Outlay

1 629 95
650
380
288
1875
322 00
235 00
450
1500
1580
1908
JANUARY 1962
Americus Automobile Co
1 1962 Ford PickupGa Veterans
Petty CashGeo Greene
2 Pecan GatherersGa Veterans
Petty CashB F McMichael
Wrenches and Line LevelIndian Springs
Sam H SinardPurchaser
SaleMetal VentsHard Labor Creek
3 WheelbarrowsHard Labor Creek
1 Dodge PickupUsedV Bryant
H M ArnoldPurchaser
Sale1 Willys JeepHard Labor Creek
W M ClementsPurchaser
Sale3 Wooden BoatsHard Labor Creek
City Soda FountainPurchaser
SaleUsed FurnitureHard Labor Creek
Pennsylvania Tire Co
1 6PlyTireMagnolia Spr
Electrosolids Corp
1 Ranger HornRed Top Mt
SearsRoebuck Co
4 Bed Frames wSpringsFort Mt 2864
8 BedspreadsFort Mt 6440
Wm J Redmond Co
1 Delta PlanerMaint
1 Delta Set Planer KnivesMaint
1 Delta Wood Lathe wMotorMaint
1 Delta Motor PulleyMaint
1 Delta Set Wood Turning ToolsMaint
1 Delta Tool SupportMaint
Less 2 Discount
J M Tull Metal Supply Co
1 Dust Collector Tank Type Clnr Maint
1 Set AttachmentsMaint
1 Nozzle and Brush SetMaint
Less 2 Discount
Burdette Harris Tractor Co
1 Rear Tractor Scrape BladeE Clark
Pennsylvania Tire Co
2 6PlyTiresRed Top Mt 3474
4 4PlyTiresG W Carver 4084
2 4Ply TiresS C Foster 2210
67400
1900
16175
275
1825
500
1762
212 85
5405
1405
562
168 30
647
DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS
DETAIL OF EQUIPMENT PURCHASES
YEAR ENDED JUNE 30 1962
ACTIVITY
Expense Outlay
Stephens
Stephens
Stephens
JANUARY 1962 Contd
Pennsylvania Tire Co Contd
2 4Ply TiresGa Veterans
Neal Hardware Co
1 WheelbarrowMagnolia Spr
Ivan Allen Co
1 Office DeskGen Office
Hancock Iron Works
100 Parkmaster GrillsVarious Parks
Rumbold Co
1 Gas LogIndian Spr
Petty CashGray Fowler
Exchange on MotorA H
1 Electric DockA H
1 Door MatA H
Petty CashT D Carter
1 BatteryMaint
1 BatteryHard Labor Creek
1 Elec HeaterHard Labor Creek
Smith Chain Saw
1 Chain SawSeminole
Smith Gin Company
1 John Deere TractorRed Top Mt
Ivan Allen Company
1 Roller ShelfGen
3 Letter FilesGen
1 Gray TableGen
1 Legal FileGen
1 2Drawer FileGen
Ace Auto Trimmers Inc
Fitted Cover for TruckGen Office
Sorrow Gas Co
1 500Gal Gas TankA H Stephens
Smith Chain Saw
1 Brush SawMagnolia Spr
1 Brush SawRed Top Mt
Petty CashE C Johnson
1 Small Butane Tank and NozzleSeminole
H G BowdenPurchaser
Misc Supplies EquipSaleHard Labor Creek
Petty CashW D Clark
1 BatteryG W Carver
Office
Office
Office
Office
Office
1858
3495
18212
4 128 25
6535
1200
395
795
1421
1421
1295
1911
2 706 25
17128
306 64
8275
134 05
10115
3500
656
5800
1500
270 00
178 24
178 24m
in
1
648
DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS
DETAIL OF EQUIPMENT PURCHASES
YEAR ENDED JUNE 30 1962
ACTIVITY
FEBRUARY 1962
Home Gas Co
1 Water HeaterAmicalola
Petty CashW O Moore
1 BatteryMagnolia Spr
Gulf Oil Co
1 BatteryGa Veterans
BrownWright Hotel Supply Co
Dishes for Group CampsHard Labor Creek
Stovall Company
1 Rotary MowerRidingUnicoi
1 Rotary Mower
1 Rotary MowerRidingKolomoki
Pennsylvania Tire Co
1 6Ply TireRed Top Mt
Ivan Allen Company
10 StaxOn Steel File CasesGen Office
3 Side Arm ChairsGen Office
1 TableGen Office
3 Sets Book EndsGen Office
1 Filing CabinetGen Office
Morris Tractor Co of Blakely
1 Tractor Drawn BladeKolomoki
Jackson Electronic Supply Co
1 PortaPage Magnet and BatteriesHard Labor Creek
Coleman Company Inc
1 WallType Gas HeaterRed Top Mt
Noland Company
1 Std White LavatoryRed Top Mt
HorneWilson Inc
1 Std White Church SeatRed Top Mt
1 Water HeaterRed Top Mt
1 Shower CabinetRed Top Mt
Less 2 Discount
Petty CashGeo Greene
Can OpenersGa Veterans
Crane Supply Co
3 Pressure GaugesGen Office
Cummins Machinery Co
1 Sabre Saw Kit and BladeMaint
1 Finishing Sander Kit
Expense Outlay
5950
1592
1895
116 70
519 30
6979
519 30
947
4550
9165
2400
96
8585
6333
15000
6178
3779
5400
7400
7300
402

450
4248
4010
4044I
649
DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS
DETAIL OF EQUIPMENT PURCHASES
YEAR ENDED JUNE 30 1962
ACTIVITY Expense Outlay
MARCH 1962
Green Thumb Inc
1 Rotary MowerGa Veterans 9772
1 Rotary MowerSeminole 6978
1 Rotary MowerNancy Hart 6979
Royal McBee Corp
1 Royal TypewriterGen Office 20025
Ivan Allen Company
10 StaxOn Steel File CasesGen Office 4635
Rumbold and Co
1 WallHeaterMaint 8860
Southern Spring Bed Co
10 Camp CotsA H Stephens 9761
BrownWright Hotel Supply Co
Misc Kitchen EquipUnicoi 5153
Hotel Restaurant Supply
Misc Stainless Steel TablewareUnicoi 4275
Stovall Company
1 Rotary MowerRidingChehaw 51930
Standard Fixture Co
Museum EquipGa Veterans 9888
Broadwell Co Inc
Misc Kitchen and TablewareKolomoki 11157
Hub Motor Co
1 Falcon RancherGen Office 159712
T D Carter
Sale of Surplus EquipHard Labor Creek 1202
R W EdwardsPurchaser
Sale of Surplus EquipHard Labor Creek 1000
R C Allen Co
12 Cash Registers 34650Various Parks 415800
Graybar Electric Co
Electrical FixturesRed Top Mt 2854
Dealers Supply Co
1 Ventell Gas HeaterUnicoi 15248
Pennsylvania Tire Co
2 Tires and TubesMaint 3416
2 TiresCloudland 3160
1 TireRed Top Mt 1014
J M Tull Metal Supply Co
Cutters and Acces f or ShaperMaint 5463
Southern Spring Bed Co
100 MattressesL S Walker 117513650
DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS
DETAIL OF EQUIPMENT PURCHASES
YEAR ENDED JUNE 30 1962
ACTIVITY
Expense Outlay
MARCH 1962 Contd
Bryant Sons
10 Air ConditionersCrooked River
Shell Oil Co
Tire ChainsGen Office
The Pure Oil Co
1 BatteryGen Office
Bernstein of Savannah
3 Doz Knives Forks and SpoonsCrooked River
Globe Venetian Blind Co
8 Venetian BlindsGa Veterans
Smith Brothers
2 Doz Bowls Plates and Tumblers A H Stephens
Stovall Co
1 Rotary Mower RidingSeminole
Pennsylvania Tire Co
4 6Ply TiresFort Mt
APRIL 1962
American Associated Companies
Sheets Pillow Cases Towels and
ClothsGa Veterans
Petty CashJ L Christian
1 BatteryBlack Rock Mt
Petty CashT D Carter
1 BatteryHard Labor Creek
American Associated Companies
Sheets Towels Wash ClothsCrooked River
Petty CashEarl Dawson
1 BatteryChehaw
Petty CashJ F Fortson
1 Grinding MachineE Clark
1 Emery WheelE Clark
Pennsylvania Tire Co
2 600x13 TiresGen Office
2 850x14 TiresMaint
McGregor Company
15 FoldRite TablesKolomoki
100 ChairsSamsomteKolomoki
WhitlockDobbs Inc
6 Doz TumblersCrooked River
1 Doz Water JugsCrooked River
2 227 81
675
2131
2628
2860
5772
518 91
7332
11750
1500
1300
151 85
1368
1500
1400
1780
2658
529 50
385 00
1170
1605651
DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS
DETAIL OF EQUIPMENT PURCHASES
YEAR ENDED JUNE 30 1962
ACTIVITY
APRIL 1962 Contd
Beck Gregg Hdw Co
1 Elec Hand DrillKolomokl
2 Fireplace ScreensFort Mt
Brown Distributing Co
2 RefrigeratorsPhilcoCrooked River
Westinghouse Elec Supply Co
1 Electric RangeGa Veterans
American Associated Cos
Pillow Cases Sheets Blankets
Covers ClothsLittle Ocmulgee
American Playground Device Co
1 Diving BoardAluminumHard Labor Creek
American Associated Cos
Pillow Cases Sheets Towels
CoversUrhcoi
McGregor Co
18 TablesDining RoomA H Stephens
100 Samsonite ChairsA H Stephens
Green Thumb Inc
1 Rotary MowerBainbridge
General Electric Supply Co
4 Light UnitsGa Veterans
Ivan Allen Co
8 Steel File CasesStaxOnGen Office
SearsRoebuck Co
1 Extension LadderHard Labor Creek
BrownWright Hotel Sup Corp
9 Luggage RacksGa Veterans
Misc Kitchen EquipGa Veterans
Noland Co Inc
Plumbing FixturesIndian Spr
Expense Outlay
MAY 1962
Hajoca Corp
1 Water HeaterGa Veterans
Evans Implement Co
1 Rotary MowerHard Labor Creek
Petty CashT E Darden
1 GrinderA H Stephens
1 MotorA H Stephens
Georgia Blue Print Co
1 Drafting StoolGen Office
1219
2818
262 09
131 22
156 41
334 70
244 31
635 40
380 00
5435
3712
5569
8494
5018
6385
129 02
8390
7350
1500
1350
3765652
DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS
DETAIL OF EQUIPMENT PURCHASES
YEAR ENDED JUNE 30 1962
ACTIVITY
MAY 1962 Contd
Capitol City Supply Co
1 Counter Type Ice ShaverSeminole
SearsRoebuck Co
1 CabinetGen Office
Sinclair Refining Co
1 Seat Double CushionGen Office
Texaco Inc
2 TubesCloudland
Pennsylvania Tire Co
2 670x15 TiresGen Office
2 850x14 TiresMaint
4 670x15 TiresCrooked River
Hancock Iron Works
5 Parkmaster GrillsE Clark
Liquigas Company Inc
1 Water HeaterG W Carver
Ivan Allen Company
3 Posture Chairs Gen Office
1 Typewriter DeskGen Office
R D Cole Mfg Co
1 Alum 8 000Gal Water Tank
Installed on FoundationRed Top Mt
Noland Company Inc
1 PumpRed Top Mt
SearsRoebuck Co
10 3Drawer Letter Files 23 35Various Parks
American Playground Device Co
1 Alum Diving BoardCrooked River
1 One Meter Diving BoardCrooked River
Crane Supply Co
5 Water HeatersCrooked River
Stovall Co
1 Rotary MowerReidsville
General Gas Corp
Connect Water HeatersCrooked River
Lilliston Implement Co
1 Rotary Mower Tractor DrawnIndian Spr
E T Beardens Backhoe Works
Septic Tank InstalledRed Top Mt
The Calhoun Company
1 Magmatic Message Repeater and
TapesGa Veterans
Expense Outlay
134 75
1900
1050
836
3160
2658
4420
206 17
5370
221 85
208 89
2 380 00
158 66
233 50
334 70
8295
221 72
9771
1500
278 00
130 00
230 20653
DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS
DETAIL OF EQUIPMENT PURCHASES
YEAR ENDED JUNE 30 1962
ACTIVITY
MAY 1962 Contd
W D Alexander Co
1 PumpKeg Creek
Wards Used CarsPurchaser
Sale of Used Dodge PickupF D Roosevelt
Brumley Metals Inc
2 Aluminum Outdoor ToiletsV Bryant
Expense Outlay
202 00
JUNE 1962
Petty CashW S Fricks
1 Fry PanFort Yargo
Butler Supply Co
11 Auto Seat BeltsGen Office
Green Thumb Inc
1 SnappinTurtle MowerS C Foster
Brumby Metals
2 Aluminum Outdoor ToiletsHawkinsville
Stovall Company
1 Riding Sulky for MowerReidsville
1 36 Rotary MowerRidingA H Stephens
Heads Store
Tools for TruckMaint
Petty CashB F McMichael
1 Hedge ClipperIndian Spr
Bench Vice for ShopIndian Spr
Royal McBee Corp
1 Electric TypewriterGen Office
SearsRoebuck Co
2 Sets 2Way Telephone SetHard Labor Creek
General Electric Supply
Underground CableRed Top Mt
Smith Chain Saw
1 Brush CutterHard Labor Creeks
Mayo Brothers Inc
1 Ladder 8FtMaint
R C Allen Business Machv Inc
1 CalculatorLess TradeinGen Office
Robertson Elec Motor Works
1 Water Pump Motor InstalledS C Foster
Petty CashM K DeLoach
1 Tractor UmbrellaCrooked River
SearsRoebuck Co
1 Vacuum CleanerA H Stephens
279
4851
263 77
6615
635 48
590
295
1500
400 50
5030
1103
210 00
7900
1055
7020
7343
316 80
316 80
350 20
21158654
DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS
DETAIL OF EQUIPMENT PURCHASES
YEAR ENDED JUNE 30 1962
ACTIVITY
JUNE 1962 Contd
Pennsylvania Tire Co
6 82520 Truck TiresMaint
2 70016 Truck TiresHard Labor Creek
2 65013 TiresGa Veterans
2 65013 TiresMaint
Evans Implement Co
Sulky to fit Power MowerCloudland
American LaFrance
2 Fiberglass Fire PumpsHard Labor Creek
Noland Company Inc
1 82Gal Pressure TankVogel
Alan W Sommerfield Inc
1 Step LadderGen Office
Aurora Pump Division
1 Pump and AccessoriesVogel
John A Dodd Company
1 970Gal Pressure TankKeg Creek
American Playground Device Co
4 Beach UmbrellasCrooked River
Expense Outlay
260 58
4028
1894
1894
7913
9540
1200
4665
188 00
527 67
8360
3683666 27 748 24STATE PERSONNEL BOARD
MERIT SYSTEM
OF
PERSONNEL ADMINISTRATION
655
m656
STATE PERSONNEL BOARD
MERIT SYSTEM OF PERSONNEL ADMINISTRATION
RECEIPTS 1962 1961
INCOME FROM STATE REVENUE ALLOTMENTS
Transfer Other Spending Units 50711669 22152209
Earnings 19237
Total Income Receipts 50730906 22152209
NONINCOME
Private Trust Funds 8701230 167509
CASH BALANCE JULY 1st
Budget Funds 1748000 1211217
Total 61180136 23530935
PAYMENTS
EXPENSE
Personal Services 21219652 17763477
Travel 332734 337125
Supplies Materials 499599 678824
Communication 734172 547153
Publications Printing 194938 307410
Repairs 68992 27269
Rents 41270 33506
Insurance 10500
Pensions Benefits 1562953 1282367
Equipment 626708 490276
Miscellaneous 241123 148019
Total Expense Payments 25532641 21615426
NONCOST
Private Trust Funds 192990 167509
CASH BALANCES JUNE 30th
Budget Funds 26946265 1748000
Private Trust Funds 8508240
Total 61180136 23530935657
STATE PERSONNEL BOARD
MERIT SYSTEM OF PERSONNEL ADMINISTRATION
CURRENT BALANCE SHEET
JUNE 30 1962
ASSETS
CASH ASSETS
Merit System Administration Fund 2797043
Employees Health Insurance Fund 24149222
Private Trust and Agency Funds 8508240
35454505
LIABILITIES RESERVES SURPLUS
LIABILITIES
Accounts PayableDetail on Page 5
Merit System Administration 801716
Employees Health Insurance Unit 89815
RESERVES
For Special AccountPremium Deposit Fund 18944000
For Private Trust and Agency Funds
Employees Health Insurance Contributions 8508240
SURPLUS
For Operations
Subject to Budget Approvals
Merit System Administration 19 953 27
Employees Health Insurance Fund 5115407
8 915 31
274 522 40
71107 34
35454505658
STATE PERSONNEL BOARD
MERIT SYSTEM OF PERSONNEL ADMINISTRATION
SUMMARY
FINANCIAL CONDITION
MERIT SYSTEM OF PERSONNEL ADMINISTRATION
The State Personnel Board Merit System of Personnel Administration
ended the fiscal year on June 30 1962 with a surplus of 1995327 available
for operations subject to budget approvals after providing the necessary
reserve of 801716 to cover outstanding accounts payable
EMPLOYEES HEALTH INSURANCE FUND
Surplus available for operation and maintenance of the State Employees
Health Insurance Fund was 5115407 after providing reserve of 89815 for
liquidation of accounts payable and reserving 18944000 in a special ac
count through agreement between the State of Georgia and the Travelers
Insurance Company of Hartford Connecticut and 8508240 for State
Employees Health Insurance contributions held on this date
OPERATING ACCOUNTMERIT SYSTEM ADMINISTRATION
AVAILABLE INCOME AND OPERATING COSTS
Income of the Merit System of Personnel Administration is derived from
assessments on the Departments served based on a pro rata share of the
Boards operating costs Receipts from assessments in the year ended June
30 1962 amounted to 25816003 as follows
Agriculture Department of 891519
Banking Department of 55345
Commerce Department of 58692
Comptroller General 53 44
Corrections Department of 266 00
Defense Department of
Civil Defense 532 95
Military Division 495 87
Education Department of
General Administration 343707
Inst and Inst Material 177170
Vocational 1 204 75
Vet Related 10629
Lunchroom and Milk 38976
Surplus Commodity 17715
Surplus Property 708 68
No Ga Trades Voc Sch 132875
So Ga Trades Voc Sch 115159
School for the Deaf 205516
School for the Blind 134649
Vocational Rehabilitation 405715 1773454659
STATE PERSONNEL BOARD
MERIT SYSTEM OF PERSONNEL ADMINISTRATION
Employees Retirement System
Forestry Commission
Game and Fish Commission
Governors Administrative Offices
Highway Department
Labor Dept Employment Security Agcy
Law Department of
Library State
Geology Mines and Mining
Pardons and Paroles Board of
Parks Department of
Pharmacy Board of
Probation Board of
Public Health Department of
Public Health Alcoholic Rehab Div
Public Health Battey State Hospital
Public Health Gracewood School and Hospital
Public Health Milledgeville State Hospital
Public Safety Department of
Public Service Commission
Public Welfare Department of
Public Welfare Institutions
Confederate Soldiers Home
Training School for GirlsWhite
Training School for GirlsColored
Training School for BoysWhite
Factory for the Blind
Purchases Supervisor of
Revenue Department of
Secretary of State
Teachers Retirement System
Veterans Service Department of
Warm SpringsFDR Mem Com
Workmens Compensation Board
28330
1 202 84
4 012 69
2076
54 002 23
13 791 88
334 06
123 63
193 03
390 30
1 097 95
2076
8826
26 881 22
802 61
13 26415
7 649 83
43 255 43
12 220 08
706 97
23 894 67
177 64
67216
17764
2 60351
369 43
637 46
17 773 23
54215
22919
1 232 50
246 48
123 63
25816003
The 25816003 income from assessments less transfers in the amount of
66553 to the State Employees Health Insurance Fund left net income
receipts of 25749450 for the fiscal year The 25749450 net income
receipts together with the cash balance of 1748000 at the beginning of the
fiscal period made a total of 27497450 available
24700407 of the available funds was expended in the year for budget
approved items of expense and 2797043 remained on hand June 30 1962
the end of the fiscal year
660
STATE PERSONNEL BOARD
MERIT SYSTEM OF PERSONNEL ADMINISTRATION
The first lien on this 2797043 cash balance is for liquidation of 801716
in accounts payable and the remainder of 1995327 represents funds which
have been provided in excess of obligations incurred and will be available for
expenditure in the next fiscal period subject to budget reapprovals
OPERATING ACCOUNT
EMPLOYEES HEALTH INSURANCE FUND
Income of the State Employees Health Insurance Fund is derived at the
rate of two per cent of the total outlay for personal services as the employer
contribution from the participating State Departments pursuant to the pro
visions of Act 154 Georgia Laws 1961 House Bill 514
May 1 1962 was established by the State Personnel Board as the em
ployer commencement date and total income in the amount of 24985770
was collected to cover the employers share of the premium costs including
administrative expenses
From the 24985770 total income receipts 4314 was transferred to the
State Employees Health Insurance Fund to cover premium costs of the
Employees Health Insurance Unit leaving net income of 24981456 avail
able
832234 of the 24981456 available funds was expended for administra
tive costs and 24149222 remained on hand in the operating account of the
State Employees Health Insurance Fund on June 30 1962
COMPARISON OF OPERATING COSTS
Expenditures for the operating costs of the Board for the past three years
are compared in the statement following661
STATE PERSONNEL BOAED
MERIT SYSTEM OF PERSONNEL ADMINISTRATION
YEAR ENDED JUNE 30
EXPENSE
1962
MERIT SYSTEM ADMINISTRATION
Personal Services
Regular Employees 19915901
Special and Temporary 555561
Monitorial Services 1 712 50
206 42712
Travel Expense 3 313 42
Supplies 487645
Communication 7 22172
Printing Publicity 176563
Repairs 68992
Rents 39614
Insurance Bonding 10500
Pensions Ret Systems 1537922
Equipment 441822
Miscellaneous 2 411 23
Total Expense Payments 24700407
Number of Employees on Payroll
June 30
Merit System Administration 43
Employees Insurance Unit 6
1961
1960
170 059 98 15319713
5 81379 5 862 50
1 76100 153450
177 634 77 16059413
3 371 25 308755
6788 24 3 588 62
5 471 53 3 949 56
3 07410 211611
272 69 399 65
335 06 308 01 3000
12 823 67 11 425 05
4 902 76 2 26819
1 48019 2 560 64
216154 26 190 327 51
45
40
The Employees Health Insurance Fund has been in operation less than a
year so no comparisons are shown for expense of this fund
GENERAL
The State Personnel Board is composed of the following members
Mr L E Bowen Sr Chairman Tifton Georgia
Dr Hugh A Goodwin Summerville Georgia
Mr T H Milner Jr Athens Georgia
The Personnel Board administers the Merit System laws rules and
regulations and registers qualified applicants for positions in the Depart
ments coming under the provisions of the Merit System Administration
The Board also serves as the coordinating unit between the operating agencies662
STATE PERSONNEL BOARD
MERIT SYSTEM OF PERSONNEL ADMINISTRATION
of the State Government and the Travelers Insurance Company of Hart
ford Connecticut the insurance carrier for health insurance for State em
ployees
The Director of the Board Mr Edwin L Swain is bonded in the amount
of 1000000 with the United States Fidelity and Guaranty Company
bond No 2338907148255 dated July 28 1955 Premium has been paid
for period ending July 15 1963 The condition of the obligation of this bond
is as follows
Now the condition of the above obligation is such that if the said Edwin
L Swain shall faithfully discharge all and singularly the duties required
of him by virtue of his said office as aforesaid during the time he con
tinues therein and if said officer shall faithfully account for all monies
coming into his hands by virtue of said office then the above obligation
to be void otherwise to remain in full force and effect
Mrs Olga P Mounts Senior Accountant is bonded in the amount of
500000 with the United States Fidelity and Guaranty Company bond
No 2338907159653 dated June 30 1953 Premium has been paid for
period ending July 1 1963 The condition of the obligation of this bond is as
follows
Now the condition of the above obligation is such that if the said Mrs
Olga P Mounts shall faithfully discharge all and singularly the duties
required of her by virtue of her said office as aforesaid during the time
she continues therein and if said officer shall faithfully account for all
monies coming into her hands by virtue of said office then the above
obligation to be void otherwise to remain in full force and effect
All receipts disclosed by examination were properly accounted for and
expenditures for the period under review were within the limits of budget
approvals and supported by proper voucher
Appreciation is expressed to the officials and staff of the Board for the
cooperation and assistance given the State Auditors office during this
examination and throughout the year663
STATE BOARD
OF
PHARMACY
Drug Inspection
m664
STATE BOARD OF PHARMACY
DRUG INSPECTION DIVISION
RECEIPTS 1962 1961
INCOME FROM STATE REVENUE ALLOTMENTS
Appropriation 4800000 4000000
Budget Balancing Adjustment 5000 00
Revenues Retained
Earnings 11000 12000
Transfers Other Spending Units 12076 1545
Total Income Receipts 4798924 4510455
NONINCOME
Private Trust Funds 43204 54816
CASH BALANCE JULY 1st
Budget Funds 627592 454803
Total 5469720 5020074
PAYMENTS
EXPENSE
Personal Services 3530835 3268585
Travel 971503 641404
Supplies Materials 60298 43707
Communication 91225 94815
Repairs 7051 2800
Insurance 17 50
Pensions Benefits 292331 267863
Equipment 88309 12342
Miscellaneous 5900 4400
Total Expense Payments 5047452 4337666
NONCOST
Private Trust Fund 40668 54816
CASH BALANCES JUNE 30th
Budget Funds 379064 627592
Private Trust Funds 2536
Total 5469720 5020074665
STATE BOARD OF PHARMACY
DRUG INSPECTION DIVISION
SUMMARY
FINANCIAL CONDITION
The Drug Inspection Division of the Georgia State Board of Pharmacy
ended the fiscal year on June 30 1962 with a surplus of 293588 available
for operations subject to budget approvals after providing the necessary
reserve of 85476 to cover outstanding accounts payable and reserving
2536 for State Employees Health Insurance premiums
AVAILABLE INCOME AND OPERATING COSTS
State Appropriation for the operation of the Department in the year
ended June 30 1962 was 4800000
In addition to the 4800000 provided as the current years appropriation
11000 was received from sales of druggistslists making total income re
ceipts of 4811000
From the 4811000 received 2076 was transferred to the State Person
nel Board for the pro rata expense of Merit System Administration and
10000 was transferred to the State Employees Health Insurance Unit
leaving net income of 4798924
The 4798924 net income together with the 627592 cash balance at the
beginning of the fiscal period made a total of 5426516 available
5047452 of the available funds was expended in the year for budget
approved items of expense and 379064 remained on hand June 30 1962
the end of the fiscal year
The first hen on this remaining cash balance is for liquidation of ac
counts payable in the amount of 85476 and the remainder of 293588 rep
resents funds which have been provided in excess of obligations incurred
and will be available for expenditures in the next fiscal period subject to
budget reapprovals666
STATE BOARD OF PHARMACY
DRUG INSPECTION DIVISION
COMPARISON OF OPERATING COSTS
The Divisions operating costs for the past three years are compared in
the statement following
YEAR ENDED JUNE 30
EXPENDITURES 1962 1961 1960
Personal Services 3530835 3268585 3007225
Travel Expense 971503 641404 642999
Supplies 60298 43707 37613
Communication 91225 94815 82429
Printing Publicity 00 00 221
Repairs 7051 2800 3500
Insurance Bonding 00 1750 1750
Pensions Ret Systems 292331 267863 244061
Equipment 88309 12342 31400
Miscellaneous 5900 4400 5000
Totals 5047452 4337666 4056198
Number of Employees on Payroll
June30 6 7 5
GENERAL
The State Board of Pharmacy is composed of the following members
B B Kelley 402 Abercorn Street Savannah Georgia
S L Hardman Covington Georgia
Henry A King 2929 Peachtree Rd Atlanta Georgia
W R Thomas Jr Thomasville Georgia
T Mills Harrison 2396 Ingleside Ave Macon Georgia
The Chief Drug Inspector P D Horkan is bonded for 500000 with the
American Surety Company bond 02460621 dated March 7 1946 with
premium paid to February 8 1963 Bond covers faithful performance of
duties and the faithful accounting for all monies coming into his hands by
reason of his position667

STATE BOARD OP PHARMACY
DRUG INSPECTION DIVISION
Books and records of this agency were found in excellent condition all
receipts disclosed by examination have been accounted for and expenditures
for the period under review were within the limits of budget approvals and
supported by proper voucher
Appreciation is expressed to the officials and staff of the Division of Drug
Inspection of the Board of Pharmacy for the cooperation and assistance given
the State Auditors office during this examination and throughout the year
669
GEORGIA PORTS COMMITTEE670
GEORGIA PORTS COMMITTEE
RECEIPTS 1962 1961
INCOME FROM STATE REVENUE ALLOTMENTS
ApRprpriai0n 000 000
Budget Balancing Adjustment 90616882 4320816 65
Revenue Retained
Interest Earned 3483554
Earnings from Services 13500300 1737050
Total Income Receipts 736 33028 438118072
CASH BALANCE JULY 1st
Budget Funds 312423447 140988747
Total8 238790419 579106819
PAYMENTS
EXPENSE
Personal Services
Supplies I21
a 13095 183 06
Commumcation
Rents U6
Insurance 2400
Miscellaneous 60765
4616382 7692451
Total Expense Payments 5501552 9S623
OUTLAYS
Lands Improvements
Personal Services AQ OK1 n
r j 4885149 130 047 88
Printing Publications
Contracts Q1K KOO 42 15
Equipment oT 23fl8986
242911 5269140
CASH BALANCE JUNE 30th
Budget Funds
36 025 22 3124 23447
Total 2i38790419 579106819671
GEORGIA PORTS COMMITTEE
CURRENT BALANCE SHEET
JUNE 30 1962
ASSETS
CASH ASSETS
Cash in Banks
36025 22
LIABILITIES RESERVES SURPLUS
LIABILITIES
None Reported
RESERVE FOR CONSTRUCTION
Augusta
Garden CitySavannah
Ocean TerminalSavannah
4 812 29
30192 66
1 020 27
36 025 22672
GEORGIA PORTS COMMITTEE
SUMMARY
INTRODUCTION
The within report covers the operations of the Georgia Ports Committee
for the fiscal year ended June 30 1962 Operations of the Georgia Ports
Authority will be covered in report to be filed under separate cover
The members of the Committee were appointed and constituted the agents
of the Governor of the State of Georgia as set out in Executive Order dated
November 14 1956 to act collectively to make capital improvements and
purchases of necessary equipment of the Georgia Ports Authority deemed
advisable by them and to appropriate within and subject to the funds made
available for such purposes by said Act the expenditure of such funds to be
controlled by and subject to all laws and regulations now in force and effect
applicable to departments of the State Government
Membership of the Georgia Ports Committee is as follows
Robert C Norman Chairman
Southern Finance Building Augusta Georgia
W D Trippe ViceChairman
Commercial National Bank Cedartown Georgia
Thomas M Johnson
Johnson Lane Space Company Savannah Georgia
A M Harris
First National Bank Brunswick Georgia
Howell Hollis
1238 Second Avenue Columbus Georgia
James W Smith of Albany Georgia is SecretaryTreasurer of the
Committee and is bonded for 5000000 with the Hartford Accident and
Indemnity Company bond N3034070
FINANCIAL CONDITION
At the close of the year on June 30 1962 the Committee had 3602522
deposited in banks which has been reserved for completion of construction
of buildings terminals and other port facilities in Chatham Glynn and
Richmond Counties
673
GEORGIA PORTS COMMITTEE
Outlay payments for construction contracts for the period ending June 30
1962 are as follows
AUGUSTA
ClaussenLawrence
Construction of Augusta Barge
Terminal
Original Contract 41816897
Add Change Orders 16 9 553 47
427 722 44
Less Amt Paid in Prev Yr 33178834 9593410
Less Unpaid 63062 00
Paid in Period Ending June
30 1962 9593410
Georgia Railroad Company
Building Spur to Connect with Ga
Ports Authority Property in
Augusta
Original Contract 237770
Less Unpaid 63062 00
Paid in Period Ending June
30 1962 237770
BRUNSWICK
Diamond Construction Co
Construction of General Cargo
Terminal
Original Contract1 386 631 00
Add Change Orders 557751
1 392 208 51
Less OverEstimate on
Concrete Work 2420600
1 368002 51
Less Amt Paid in Prev Yrs 1 343002 51 25000 00
Less Unpaid 63062 00
Paid in Period Ending June
30 1962 2500000674
GEORGIA PORTS COMMITTEE
GARDEN CITY
Atlantic States Const Co
Addition to Garden City Terminal
Original Contract398808300
Less Change Orders 19 Net 10508111
3 88300189
Less Amt Paid in Prev Yr 129605893 258694296
Less Unpaid 63062 m gi
Paid in Period Ending June 30
1962
Diamond Mfg Co
Relocate Gantry Cranes at
Garden City Terminal
Original Contract
Less Amt Unpaid 63062 963800
00
Paid in Period Ending June
30 1962
OCEAN TERMINAL
Dixie Const Co
Rehabilitation of Berths 1415
OSS and Whse J OSS Slip
Original Contracts 362 U8 u
Less Paid in Prev Periods 36071762 173049
Less Unpaid 63062 73Q 4g
Paid in Period Ending June
30 1962
2112 633 05
9 638 00
00
2 245 582 85
AVAILABLE INCOME AND OPERATING COST
StaT fiSCalyetf ended June 30 1962 40616882 was refunded to the
d te Joo 0M 0 ETtlVef0rdr datGd DeCemb6r l 1961 on the LLe
making aotaU06 J IT StS Gal
the fiscal year t0 eneral Fund dug
thisEZlZ TZnn T6 427312 indudmg l3900a00 adce From
tms amount 1500000 advanced in the fiscal year ended T ion
the Savannah Port and Ten Facflities iSZt
ISiCSaSJue 301962 as paid ba i17
GEORGIA PORTS COMMITTEE
Earnings at Brunswick were 832792 of which 832492 was from
interest on investments and 300 from Mr Sam J Gardner Comptroller of
Georgia Ports Authority The 300 was paid in cash directly to the State
Treasury by Mr Gardner to make up the difference between the check drawn
on the Ports Committee account and the amount due the State of Georgia
Earnings at Garden City Savannah were 17293750 Included in the
17293750 is 15000000 from the Georgia Ports Authority Construction
Fund 1961 which was used for construction work at Garden City Terminals
Savannah
Total income for the fiscal year ended June 30 1962 was 73633028
which with a balance at July 1 1961 of 312423447 made total funds avail
able for the year of 238790419
From the 238790419 available funds 5501552 was paid for operating
expense and 229686345 for improvements and equipment leaving on hand
at June 30 1962 3602522
Expenditures for the previous year were 9086243 for operating expense
and 257597129 for improvements
GENERAL
All receipts disclosed by examination have been accounted for and ex
penditures for the period under review were within the limits of budget ap
provals and supported by proper voucher
In the fiscal year ended June 30 1962 3483554 interest was earned on
funds on deposit Portions of Legislative Act approved March 23 1960
which became effective July 1 I960 regarding interest earned on deposit
are quoted as follows
100101 State Depository Board creation membership naming and
appointment of depositories A State Depository Board hereinafter
called the Board is created consisting of the Governor the Comptroller
General the State Auditor the Superintendent of Banks and the State
Treasurer who shall act as administrative officer of said Board a
majority of whom shall constitute a quorum and the acts of the majority
of whom shall be the acts of the Board The Board in its discretion
may from time to time name and appoint as State Depositories of State
Funds only chartered solvent banks and trust companies whether
organized under State or Federal laws of good standing and credit in
any city town or community in this State The Board shall meet at
least once quarterly upon call of the Governor or in his absence upon
the call of the State Treasurer676
GEORGIA PORTS COMMITTEE
Sectln 4Interest earned on State Funds withdrawn from
the Treasury on approved budgets shall be remitted to the State
ireasury by each department board bureau or agency and placed
in the General Fund
Appreciation is expressed to the Committee for cooperation and assistance
given the State Auditors office during this examination and throughout the
period of its existence678
STATE BOARD OF PROBATION
RECEIPTS 1962 i961
INCOME FROM STATE REVENUE ALLOTMENTS
Appropriation
Budget Balancing AdJustmenC HZZ USES
Transfers Other Spending Units 88 26 fS
Total Income Receipts STss 45259141
NONINCOME
Private Trust Funds no
3 556 93 2 396 46
CASH BALANCE JULY 1st
Budget Funds
3421910 141616
Total
49157641 45640403
PAYMENTS
EXPENSE
Personal Services
Travel Expense 33952346 32609964
Supplies and Material 5271563 4384533
Communication 229138 183294
Printing Publicity 1036149 920043
Repairs 3 9687 272365
Insurance and Bonding 3698803 40 5
Pensions Benefits 425781 103753
Equipment 2759489 2656113
Miscellaneous 410290 6 497 35
Rents 22400 15042
141000 1 44000
Total Expense Payments asp T7B 77
48256646 41978847
NONCOST
Private Trust Funds
3 55693 2 396 46
CASH BALANCE JUNE 30th
Budget Funds
5 453 02 34 21910
Total
49157641 45640403679
STATE BOARD OF PROBATION
CURRENT BALANCE SHEET
JUNE 30 1962
ASSETS
CURRENT ASSETS
Cash in Banks
Budget Funds
Agency Funds
State of Ga Income Tax Fund
Social Security Fund
LIABILITIES RESERVES SURPLUS
CURRENT LIABILITIES
Accounts PayableList on File
Social SecurityEmployer Contribution
RESERVES
Agency Funds
SURPLUS
For General Operations
Subject to Budget Approval
60937
2476 95
5 45302
3 086 32
853934
77807
2476 33
3 25440
308632
219862
853934680
STATE BOARD OF PROBATION
SUMMARY
INTRODUCTION
The State Board of Probation was created by Act of the General Assembly
approved February 8 1956 and amended by House Bill No 667 Georgia
Laws 1958 approved February 14 1958 and House Bill No 1136 Georgia
Laws 1960 approved March 17 1960 to administer the Statewide Probation
Act 1 he Board is composed of the members of the State Board of Pardons
and Paroles acting m exofficio capacity but is not administered as part of
the duties and activities of the Board of Pardons and Paroles under pro
visions of the Legislative Act referred to
FINANCIAL CONDITION
The State Board of Probation had 853934 available cash in banks and
oS 1 7 at JUne 3 1962 After Providig the necessary reserve of
V5440 to cover outstanding accounts payable and reserving 3 086 32 for
private trust and agency funds held a surplus of 219862 is shown in the
budget funds at June 30 1962
AVAILABLE INCOME AND OPERATING COSTS
State Appropriation for the operation of the Board of Probation for the
year ended June 30 1962 was 43000000 Additional funds allotted to the
Department from the States Emergency Fund to meet expenditures approved
SeSfPruViilby kW amounted t0 2388864 making a total of
40388864 of which 8826 was transferred to the State Personnel Board for
pro rata cost of Merit System Administration leaving a net income for
operations of 45380038
The 45380038 net income together with the cash balance of 34 219 10
on hand at the beginning of the fiscal period made a total of 488019 48
available with which to meet expenditures approved on budget for the year
ended June 30 1962 y
256646 of the available funds was expended for budget approved
12 and 54532 remained on hand and in State Treasury
June 30 1962
nf Jfn li6n n thisremaining cash balance of 545302 is for liquidation
ot 3 25440 m outstanding accounts payable and the remainder of 2 198 62
will be available for expenditure in the next fiscal period subject to budget
approvals 681
STATE BOARD OF PROBATION
COMPARISON OF OPERATING COSTS
The Boards expenditures for operations the past three years are shown in
the following statement
YEAR ENDED JUNE 30
EXPENDITURES 1962 1961 I960
Personal Services 33952346 32609964 31348650
Travel Expense 5271563 4384533 4427017
Supplies Materials 229138 1 832 94 187796
Communications 1036149 920043 856548
Printing Publicity 309687 272365 432410
Repairs Alterations 3698803 40005 46113
Rent 141000 144000 105000
Insurance Bonding 425781 103753 82500
Pensions Ret System 18739 69 18 006 03 1715574
Pensions Social Security 885520 855510 710664
Equipment 410290 649735 486337
Miscellaneous 22400 15042 10144
Total Cost Payments 48256646 41978847 40408753
Number on Payroll June 30 91 88 86

GENERAL
Members of the State Board of Probation who are also the members of
the State Board of Pardons and Paroles are as follows
Mrs Rebecca L Garrett Chairman Butler Georgia
J W Claxton Member Wrightsville Georgia
Mr Walter O Brooks Member 155 Little John Trail N E
Atlanta Georgia
Mrs Rebecca L Garrett Chairman was bonded for 1000000 with
the Peerless Insurance Company bond No 270487 dated April 1 1961
This bond expired April 1 1962 and Mrs Garrett was not under bond until
July 31 1962 when bond was secured from the Pennsylvania Insurance
Company bond 427252 in the amount of 1000000 This bond covers
faithful performance of duties and honest accounting for all moneys coming
into her hands
J W Claxton is bonded for 1000000 with the Hartford Accident and
Indemnity Company bond No N3538559 dated February 14 1962 covering
faithful performance of duties and honest accounting for all moneys coming
into his hands682
STATE BOARD OF PROBATION
Walter 0 Brooks is bonded for 1000000 with the Hartford Accident
and Indemnity Company bond No N3491089 dated April 1 1961 covering
faithful performance of duties and honest accounting for all moneys coming
into his hands
Marion H Doyle is bonded as Senior Accountant of the State Board of
Probation for 4000000 with the Hartford Accident and Indemnity Com
pany bond No N3491091 dated July 1 1961 Bond covers faithful per
formance of duties and honest accounting for all moneys coming into his
Circuit Probation Officers are bonded for 500000 each the Director
000 00 ru11000000 Exammer Wiliam R Bwe for
10 00a00 the Field Supervisor J T Middlebrooks for 10000 00 and
thirtythree 33 clerks for 250000 under Public Official Position Schedule
Bond written by the Hartford Accident and Indemnity Company bond
No N3491094 dated July 13 1961 Bond covers faithful perfce of
duties and honest accounting for all moneys and property coming into the
hands of the respective Principals by reason of positions covered
Fines and support money are collected and disbursed by the Probation
CucuiTsrf thett t T SUPerir CUrt Judg6S f the reSPective Judi1
Circuits of the State under provisions of State law and these funds are not
reflected m the records of the State Board of Probation
Legislative Act approved March 17 1960 provides for examination of
these funds by an examiner in the employ of the State Board of Probation
and is quoted in part as follows
Section 25 There is hereby created the position of examiner for the
State Board of Probation He shall be appointed by the Board and
serve at the pleasure of the Board
Section 26 It shall be the duty of the aforesaid examiner to travel
over the State and audit the accounts of every probation officer or field
supervisor who has any money fines court costs property or other
funds coming mto his control or possession or being disbursed by him
by virtue of his duties as a State probation officer or field supervisor
The examiner shall further assume all of the duties and all the other
responsibilities of a field supervisor when so directed by the State Board
of Probation The examiner shall keep a permanent record of his audit
of each probation officers accounts on file with the Director of Pro
bation and it shall be the duty of the examiner to call attention of the
Director to all discrepancies in said accounts and to further notify the
Director and each member of the State Board of Probation in writing
of any discrepancy of an illegal nature that might result in prosecution683
STATE BOARD OF PROBATION
The examiner shall have the right to interview and make inquiry of
certain selected payors and recipients of funds as he may choose with
out notifying the circuit probation officer to carry out the purposes of
said audit The State Board of Probation should they deem it neces
sary may also appoint an assistant examiner within the same pay
scale who shall also be entitled to travel and other expenses as other
State employees and said assistant examiner shall give bond in the same
manner and be subject to all the other laws rules and regulations as
the examiner
Books and records of the Board were found in excellent condition all
receipts disclosed by examination have been accounted for and expenditures
for the period under review were within the limits of budget approvals and
supported by proper voucher
Appreciation is expressed to the officials and staff of the Board for the
cooperation and assistance given the State Auditors office during this exami
nation and throughout the year685
STATE PROPERTIES
COMMISSION
Chattanooga Hotel Properties686
STATE PROPERTIES COMMISSION
RECEIPTS
INCOME FROM STATE REVENUE ALLOTMENTS
Revenues Retained
Rent on Investment Properties n nn
000
NONINCOME
State Revenue Collections Unfunded 0 00
CASH BALANCE JULY 1st
State Revenue Collections Unfunded 0 00
Total
000
PAYMENTS
EXPENSE
Miscellaneous
TaxesState County City Tennessee a qq
CASH BALANCE JUNE 30th
State Revenue Collections Unfunded 0 m
Total
0 oOO
1961
000
000
000
000
000
000
000687
STATE PROPERTIES COMMISSION
SUMMARY
EASTERN HOTEL LEASE CONTRACT
The Eastern Hotel property of the State of Georgia the lease contract of
which is covered in the within report is situated in the City of Chattanooga
Hamilton County Tennessee known as the Eastern Hotel Property front
ing 61 feet on Market Street and extending back along East Eleventh Street
167 feet
On October 30 1950 lease agreement was made between the State of
Georgia acting through its State Properties Commission pursuant to an
Act of the General Assembly of Georgia approved March 281935 as amended
by an Act of the General Assembly of Georgia approved February 16 1950
and the Tennessee Valley Hotels Inc This lease is for a term of ninetynine
years beginning on November 1 1950 and expiring on October 31 2049
and provides in part as follows
2 a The Lessee shall pay the following amounts as annual rental in
twelve equal installments payable monthly in advance at the
office of the State Treasurer State Capitol Atlanta Georgia
upon the first day of each month during the term of the lease
towit
From Nov 1 1950 to October 31 1955 360000 per annum
From Nov 1 1955 to October 31 1965 480000 per annum
From Nov 1 1965 to October 31 1980 600000 per annum
From Nov 1 1980 to October 31 2000 750000 per annum
From Nov 1 2000 to October 31 2049 1000000 per annum
b In addition to the said amounts which shall be received by the
Lessor as net rental for said property Lessee agrees to pay during
the entire term of this lease ad valorem and other property taxes
both on the lot and the improvements as they are now or may
hereafter be made assessed against the demised premises levied
by the City of Chattanooga the County of Hamilton Tennessee
and the State of Tennessee and all street and sidewalk improve
ments curbing white lights sewers or any other kind of assess
ments which may be lawfully assessed against the said prop
erty
3 e Lessee agrees That it will begin to demolish dispose and remove
from said premises at its own expense and risk the old building
erected thereon and its contents provided that the salvage of said
building and its contents shall be the absolute property of the
Lessee and to erect in lieu of said building a hotel office or other688
STATE PROPERTIES COMMISSION
business building or structure or combination of the same of
fireproof construction in accordance with the accepted meaning
of the term fireproof at its own expense and risk at a cost not to
be less than two hundred fifty thousand 25000000 dollars
however Lessee may utilize the old building now on said premises
or any part thereof which Lessee deems usable without demolish
ing and removing the same and agrees that it will commence
erection of said building or structure prior to November 1 1951
and that it will complete said building or structure so as to be
suitable for occupancy within twelve months after commence
ment of construction or begin payment of rent as though same
were completed
g Lessee agrees That it will pay the fire insurance premiums on not
less than thirty thousand 3000000 dollars on the said building
and improvements as they are now and on not less than five thou
sand 500000 dollars on its contents and on not less than seventy
five per cent of the value of the building or structure to be erected
and improvements as they may be hereafter made and to pay the
premiums on a reasonable amount of liability insurance
4 b Lessor agrees That the rental installments shall abate during the
period of demolition and construction commencing with such
demolition and ending at such time as said building or structure
to be erected is suitable for occupancy or for a period of twelve
months whichever is the shorter
PLAZA HOTEL LEASE CONTRACT
This property situated in the City of Chattanooga Tennessee is described
in lease agreement as follows
That tract of lot of land bounded by Market Street Georgia Avenue
and Tenth Street the said lot having a frontage of one hundred and
sixtyfive 165 feet on Market Street one hundred and twentyeight
128 feet on Georgia Avenue and ninetythree 93 feet on Tenth
Street on which there is situated a fourstory brick building formerly
known as the Southern Express Company building later known as
Hotel Annex and now known as Hotel Plaza
On September 28 1950 lease agreement was made between the State of
Georgia acting through its State Property Commission pursuant to an Act689
STATE PROPERTIES COMMISSION
of the General Assembly of Georgia approved March 28 1935 as amended
by an Act of the General Assembly of Georgia approved February 16 1950
herein called Lessor and Plaza Hotel Company Inc a Tennessee Corporation
herein called Lessee
The lease is for a term of twentyfive 25 years and three months com
mencing October 1 1950 and ending December 31 1975 at the following
rental
2 a For the first five years and three months of said lease period that
is for the period beginning October 1 1950 and ending December
31 1955 Lessee shall pay a yearly rental of sixteen thousand
1600000 dollars payable in monthly installments of 133333
at the office of the State Treasurer State Capitol Atlanta Georgia
upon the first day of each month During said period of five years
and three months Lessor shall pay all ad valorem and other
property taxes against the demised premises levied by the City
of Chattanooga the County of Hamilton Tennessee and the
State of Tennessee
b For the last twenty years of said lease period that is for the period
beginning January 1 1956 and ending December 31 1975 Lessee
shall pay a yearly rental of thirteen thousand six hundred ninety
eight and 78100 dollars 1369878 payable in monthly install
ments of 114157 at the office of the State Treasurer State
Capitol Atlanta Georgia upon the first day of each month in
advance and in addition thereto shall pay all ad valorem and
other property taxes assessed against the demised premises by
the City of Chattanooga the County of Hamilton Tennessee
and the State of Tennessee
REVENUE COLLECTIONS
In the year ended June 30 1962 1369884 was received from the Plaza
Hotel lease and 480000 from Eastern Hotel Ground rent a total of
1849884 to be accounted for all of which was deposited to the State
Treasurys General Fund Account within the period under review
Rents received in the fiscal year ended June 30 1962 cover the twelve
months period from July 1 1961 to June 30 1962 on Plaza Hotel and twelve
months from January 1 1962 to December 31 1962 on Eastern Hotel Prop
erty690
GENERAL
STATE PROPERTIES COMMISSION
Hon Jack B Ray State Treasurer also serves as Treasurer of the State
Properties Commission
Since October 8 1957 receipts from rents on the Tennessee properties
have been deposited directly in the States General Fund account rather than
being deposited to the credit of the Properties Commission and then trans
ferred to the Genera Fund account
691
DEPARTMENT OF
PUBLIC HEALTH
692
DEPARTMENT OF PUBLIC HEALTH
RECEIPTS 1962
INCOME FROM STATE REVENUE ALLOTMENTS
Appropriation 1276500000
Budget Balancing Adjustment 10000000
Revenues Retained
Grants from U S Government 8 239 08400
Donations
Earnings Recoveries 6162005
Transfers Other Spending Units 5012870
Total Income Receipts 2121583275
NONINCOME
Private Trust Funds 166 023 78
State Revenue Collections Unfunded 2082140
CASH BALANCES JULY 1st
Budget Funds 705564053
State Revenue Collections Unfunded 21 26310
Private Trust Funds 422451
Total 2844216327
1961
1093500000 2110 000 00
7 677 498 34 5 280 00 60 325 21 12 097 05
20 800 200 60
113 35 18 58210
6 508 705 21 2 68100 4 570 94
27 334 853 20DEPARTMENT OF PUBLIC HEALTH
693
PAYMENTS 1962
EXPENSE
Personal Services 3 646 57903
Travel 36270532
Supplies Materials 43150447
Communication 13489977
Heat Light Power Water 1184284
Publications Printing 5900842
Repairs 7240225
Rents 6579620
Rents State Hospital Authority 1 455 00000
Insurance 186065
Indemnities 49971
Pensions Benefits 286539921
Grants to Civil Divisions 1083937252
Equipment 3546388
Miscellaneous 43 851 74
Total Expense Payments 2002618601
OUTLAYS
Land Buildings
Contracts 430062
Equipment 109117 95
NONEXPENSE
Private Trust Funds 16628192
CASH BALANCES JUNE 30th
Budget Funds 813186870
State Revenue Collections Unfunded 44170
Private Trust Funds 396637
Total 2844216327
1961
3 369
325
488
130
11
61
81
57
1 850
2
2703
10 496
46
43
54287
023 23
253 51
764 06
84210
53211
850 81
81013
00000
324 61
111 50
92290
992 06
53834
58811
1967009634
377 944 61
205 224 33
459 78
7055 64053
2126310
4 224 51
27334 85320
694
DEPARTMENT OF PUBLIC HEALTH
CURRENT BALANCE SHEET
JUNE 30 1962
ASSETS
CASH ASSETS
Available Cash
Revenue Collections 44170
Budget Funds
State
Regular Operations 191239590
Crippled Children Serv 293 08217
Community Hosp Psy
Program 330 411 82
Mental Health Const 1 295 38882
Hospital Const 407485755 7 906136 26
Federal
USPHSReg Oper 11786998
USCBReg Oper 9886246
USCBCrippled Children
Services 900000 22573244 813186870
Private Trust or Agency Funds
EmployeesAssn Fund 3 96637
8136 276 77
Accounts Receivable
Federal Government
Hospital Construction 13 760 447 36
V D Projects 1500000 1377544736
Local Health Units 31025 1377575761
21912 034 38695
DEPARTMENT OF PUBLIC HEALTH
CURRENT BALANCE SHEET
JUNE 30 1962
LIABILITIES RESERVES SURPLUS
CASH LIABILITIES
Accounts Payable and Purchase Orders in Process
State
Regular Operations 127652767
Crippled Childrens Serv 192 99304
Community Hosp Psy
Program 16933906
Mental Hlth Constr 556454 57 2195 31434
Federal
Regular Operations 8318975
Crippled Childrens Serv 900000 9218975 228750409
Allocated BalancesHospital Construction
State Funds 3 488 29739
Federal Funds 1057736312 1406566051
16 353164 60
RESERVES
For Revenue Collections 44170
For Hospital Construction
Unallocated
State Funds 58656016
Federal Funds 318308424 376964440
For Mental Health Constr 73893425
For Land and Buildings 132 233 22
Federal Funds Unencumbered 148 542 69
For Voided Checks
Regular Operations 363501
Crippled Childrens Serv 8913 3 72414
For Private Trust or Agency
Fund 396637 479748677
SURPLUS
Available for Operations
Subj ect to Budget Approval 761 38301
21 912 034 38696
DEPARTMENT OF PUBLIC HEALTH
SUMMARY
FINANCIAL CONDITION
The Department of Public Health ended the fiscal year on June 30 1962
with a surplus of 76138301 available for operations subject to Federal
directives and State Budget approvals after providing the necessary reserves
of 228750409 for accounts payable and purchase orders in process and
1406566051 for funds allocated for hospital construction and additional
reserves of 44170 for Revenue Collections to be transferred to State Treas
ury 376964440 hospital construction funds to be allocated 73893425 for
mental health construction 13223322 for lands buildings and improve
ments 14854269 for Federal funds available 372414 for checks can
celled and 396637 in Agency funds
REVENUE COLLECTIONS
This Department as a revenuecollecting agency collected in the year
ended June 30 1962 4436278 in vital statistics fees 1077834 from the
sale of pulpwood 3378500 bed inspection fees 12618750 interest on time
deposits from operating funds and made refunds of 568271 leaving net
revenue of 20943091 The 20943091 net receipts together with the
balance of 2126310 on hand at July 1 1961 made a total of 23069401 to
be accounted for
23025231 was funded to the State Treasury in the period under review
and a balance of 44170 remained on hand at June 30 1962
AVAILABLE INCOME AND OPERATING COSTS
State Appropriations to the Department for operations hospital con
struction and Crippled Children benefits in the year were 1276500000 as
detailed on Page 6 of the unit report Budget adjustments totaling 10000000
were made in the year to meet expenditures approved on budget as provided
by law making total State funds provided for these activities 1286500000
In addition to the 1286500000 provided as the current years appropri
ation 823908400 was received from the several U S Government Grants
for Public Health services 6162005 for Crippled Children services and a
net amount of 5012870 from transfers making total income receipts for
the year 2121583275
The 2121583275 income and the 705564053 cash balance at the
beginning of the year made a total of 2827147328 available with which to
meet expenditures approved on budget for the fiscal year697
DEPARTMENT OF PUBLIC HEALTH
2013960458 of the available funds was expended for budget approved
items of expense and outlay leaving cash balance of 813186870 on hand
June 30 1962 the end of the fiscal year
COMPARISON OF OPERATING COSTS
Expenditures for the operating costs of the Department the past three
years are compared in the following statement
YEAR ENDED JUNE 30
BY FUND 1962 1961 I960
Regular Operations
state 625242802 658958019 610472371
U S Public Health Service 1 301 52845 117845778 114814430
U S Childrens Bureau 67435327 56831075 43585154
Crippled Children Services
state 98948381 111609448 96264513
U S Childrens Bureau 83287500 61017600 53815400
Community Hosp Psy Program 67014039 50477534 39464901
Heart Assn Fund 131868 396132
Talmadge Mem Hospital 84000000 84000000 84000000
Mental Health Construction 64961118 101000000
Hospital Construction
State 261196191 246466905 278640731
Federal 531590387 536724037 493766272
20139 604 58 20 253 265 28 18148 237 72
BY OBJECT
EXPENSE
Personal Services3 646 57903
Travel Expense 362705 32
Supplies Materials 43150447
Communication 134 89977
Heat Lights Water 1184284
Printing and Publicity 59008 42
Repairs Alterations 72402 25
Rents
State Hosp Authority 145500000
Other 6579620
Insurance Bonding 186065
Benefits 234389507
Pensions 52150414
Grants to Counties for Soc Sec 81 540 22
GrantsinAid County Health
Units 275589955
3 369 542 87
325 023 23
488 253 51
130 764 06
11 84210
61 53211
81 850 81
1 850 000 00
57 81013
2 324 61
2115715 89
515 800 75
72 406 26
3
220 629 51
285 943 03
435 92511
94 569 86
20 298 28
54146 90
32 000 46
840 000 00
68 692 51
1 57816
1 891 244 73
477 81317
61 632 44
2 588 322 98 2 534 710 60DEPARTMENT OF PUBLIC HEALTH
YEAR ENDED JUNE 30
BY OBJECT Contd 1962 1961 I960
EXPENSE Contd
Grants Hospital Const 780371326 771281407 761180539
Other Grants 19821949 19585501 68800
Indemnities 49971 11150 111597
Equipment 3546388 4653834 5822452
Miscellaneous 4385174 4358811 11667326
Total Expense Payments20026186 01 19 670 096 34 17807 691 90
OUTLAY
Lands Bldg and Improvements 4 300 62 377 944 61 116022 60
Equipment 10911795 20522433 224 52322
Total Cost Payments20139 604 58 20253 265 28 18148 237 72
Number of Employees on Payroll
June 30 1962
General 633 592 597
Crippled Childrens Services 71 68 63
TraineesGeneral 28 14 31
Community Hospital Psy
Program 1 3 3
733 677 694

PRIVATE TRUST AND AGENCY FUNDS
Included in the unit report is an analysis of the Employees Association
Fund an agency fund account handled by the Treasurer of the State Depart
ment of Public Health This account has not been considered as a State fund
or as a Private Trust and Agency Fund handled by a State Unit prior to the
fiscal year ended June 30 1959
A balance of 422451 was on hand in the Employees Association Fund
account on July 1 1961 which with receipts of 2218 in the fiscal year
ended June 30 1962 made a total of 424669 to be accounted for 28032
of the 424669 was expended in the fiscal year leaving a balance of 396637
on hand June 30 1962
GENERAL
Members of the State Board of Health on June 30 1962 were
M C Adair M D Gordon Street Washington Georgia
Maurice F Arnold M D Taylor Memorial Hospital
Hawkinsville Georgia699
DEPARTMENT OF PUBLIC HEALTH
J M Byne Jr M D 540 Liberty Street Waynesboro Georgia
T Sterling Claiborne M D 384 Peachtree St N E
Medical Arts Bldg Atlanta Georgia
B W Forester M D 724 Hemlock Street Macon Georgia
A G Funderburk M D 317 So Main St Box 631 Moultrie Georgia
J M Hawley D D S Suite 1 Biggers Bldg 1355 13th Street
Columbus Georgia
Bernard C Holland M D 237 Woodruff Bldg
Emory U School of Medicine Atlanta 22 Georgia
A G Little Jr M D 206 Doctors Building Valdosta Georgia
Ben K Looper M D Cherokee Clinic and Hosp Canton Georgia
J V Riley Ph G 516 Wimbledon Rd N E Atlanta 9 Georgia
Fred H Simonton M D 16 Euclid Ave Chickamauga Georgia
Tyre Watson Jr Ph G 309 East College Ave Decatur Georgia
J G Williams D D S 1003 Medical Arts Bldg Atlanta Georgia
Virgil B Williams M D 571 South 9th Street Griffin Georgia
The Georgia Commission on Alcoholism was abolished by Act of General
Assembly approved March 7 1960 effective as of July 1 1960 and all its
functions powers and duties transferred to the State Department of Public
Health A unit or division was set up within the Department to be known as
the Alcoholic Rehabilitation Service and the financial accounts of this unit
are kept with the regular accounts of the Health Department but set up so
that a separate report can be made on this activity
By Act of General Assembly approved March 17 1960 all of the au
thority duties functions and responsibility for the administration control
conduct and operation of the Georgia Training School for Mental Defectives
was transferred to the Department of Public Health effective as of July 1
1960 The name of this institution was changed to the Gracewood State
School and Hospital by Act of General Assembly approved April 5 1961
The Director of the Department of Public Health Dr John H Venable
is bonded for 10000000 with the United States Fidelity and Guaranty
Company Bond 233520712460 Bond is dated January 11 1960 The
condition of the obligation is as follows
Whereas the Principal was duly elected Director Georgia Depart
ment of Public Health for a term beginning January 1 1960 and ending
December 31 1965700
DEPARTMENT OF PUBLIC HEALTH
Now the condition of the above obligation is such that if the said
John H Venable shall faithfully discharge all and singular the duties
required of him by virtue of his said office as aforesaid during the time
he continues therein and if said officer shaU faithfully account for all
monies coming into his hands by virtue of said office then the above
obligation to be void otherwise to remain in full force and effect
Ernest B Davis was bonded for 10000000 as SecretaryTreasurer of
the Georgia Department of Public Health with the United States Fidelity
and Guaranty Company Bond 233520716760 is dated January 13 I960
The condition of the obligation is as follows
Whereas the Principal was duly appointed SecretaryTreasurer
Georgia Department of Public Health for an indefinite period beginning
October 19 1950 the effective date of this bond being January 1 I960
Now the condition of the above obligation is such that if the said
Ernest Burroughs Davis shall faithfully discharge all and singular the
duties required of him by virtue of his said office as aforesaid during
the time he continues therein and if said officer shall faithfully account
for all monies coming into his hands by virtue of said office then the
above obligation to be void otherwise to remain in full force and effect
Mr Ernest B Davis resigned as SecretaryTreasurer as of May 15 1961
and was succeeded by Mr Frank C Smith The above bond was revised as
of that date substituting Mr Frank C Smith for Mr Ernest Burroughs Davis
as Principal The bond and revision was approved as to sufficiency and form
by the Attorney General on June 14 1961
Employees of the Department of Public Health the Battey State Hospital
the Milledgeville State Hospital the Gracewood State School and Hospital
are bonded for 1000000 each under Public Employees Honesty Blanket
Position Bond This bond is written by the Lumbermens Mutual Casualty
Company 1S112002 dated January 1 1961
Accounting records of the Battey State Hospital at Rome Georgia the
Milledgeville State Hospital at Milledgeville Georgia the Gracewood State
School and Hospital at Augusta and the Alcoholic Rehabilitation Service at
Atlanta under the control of the Department of Public Health are kept in
the office of the Department of Public Health in Atlanta but reports of
examination of these accounts are filed under separate cover701
DEPARTMENT OF PUBLIC HEALTH
Books and records of the Department of Public Health were found in
excellent condition all receipts disclosed by examination were properly ac
counted for and expenditures for the period under review were within the
limits of budget approvals and supported by proper voucher
Appreciation is expressed to the officials and staff of the Department of
Public Health for the cooperation and assistance given the State Auditors
office during this examination and throughout the year702
DEPARTMENT OP PUBLIC HEALTH
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DEPARTMENT OF PUBLIC HEALTH
STATEFEDERAL AID TO LOCAL HOSPITAL CONSTRUCTION
STATEMENT OF ALLOCATIONS PAYMENTS AND BALANCES
ACCUMULATED THROUGH JUNE 30 1962
ALLOCATIONS
Proj ect
Number
Ga 1213
Ga 214
Ga 215
Ga 216
Ga 217
Ga 218
Ga 219
Ga 220
Ga 221
Ga 222
Ga 224
Ga 225
Ga 227
Ga 228
Ga 229
Ga 230
Ga 231
Ga 232
Ga 233
Ga 234
Ga 235
Ga 236
Ga 237
Ga 238
Ga 239
Ga 240
Ga 241
Ga 242
Ga 243
Ga 244
Ga 245
Ga 246
Ga 247
Ga 248
Ga 249
Ga 250
Ga 251
Ga 252
Hospital Authority for
County andor City Original
See Report for Fiscal
Year Ended June 30
1961 for Details4761151661
FultonDeKalb Counties 300 000 00
Peach County 11629000
Georgia Health Dept 8333333
Chatham County 600 000 00
BanksJackson Counties 518 34800
BainbridgeDecatur
Counties 98753333
Houston County 666 666 67
Grady County 39169334
Wilcox County 3000000
Haralson County 47 764 67
Floyd County 500000
City of Augusta 2820467
DeKalb County 4856133
WalkerDade Counties 500000 00
Fulton County 9045682
Rabun County 10600000
City of St Marys 280 000 00
Morgan County 30933334
DeKalb County 225048508
Spalding County 100000000
Washington County 885 74533
Wilkes County 810 542 00
Fulton County 99988333
Johnson County 46134 27
Richmond County 248 219 33
Fulton County 89664300
Hart County 18691600
West Point 18960933
Towns County 139874 67
Fulton County 58 92971
Fulton County 10171000
Mitchell County 32 683 33
Fulton County 9511200
Union County 12000000
Chatham C ounty 353 87205
Liberty County 345 34815
Newton County 18506000
Increase
Decrease Balance
2 097 038 93 49 708 555 54
21 07111 278 928 89
116 290 00
408897 79 244 36
16 623 98 583 376 02
518 348 00
17 633 21 969 900 12
65164 50 731 83117
509 50 391183 84
313 12 30 31312
121554 46 54913
11 34 4 988 66
28 204 67
899 00 47 662 33
658 479 00 1158 479 00
225 69 90 23113
215437 103 845 63
280 000 00
15 648 98 324 982 32
12 000 00 2 262 485 08
1 000 000 00
3 551 91 889 297 24
368127 806 860 73
999 883 33
802 34 46 936 61
432138 243 89795
48 308 00 944 951 00
550265 181 413 35
59915 189 010 18
9 499 77 149 374 44
112 93 59 042 64
122647 100 483 53
447 83 32 235 50
45 97 95 066 03
21833 93 141833 93
20 50000 374 37205
345 34815
7 497 98 192 55798
irf
713
DEPARTMENT OF PUBLIC HEALTH
STATEFEDERAL AID TO LOCAL HOSPITAL CONSTRUCTION
STATEMENT OF ALLOCATIONS PAYMENTS AND BALANCES
ACCUMULATED THROUGH JUNE 30 1962
PAYMENTS
Prior Years
Fiscal Year
19611962
Total
Unpaid
Allocations
6301962
49 708 555 54 49708 555 54
26573774 13 19115 278 928 89
116 290 00 116 290 00
79 244 36 79 244 36
583 376 02 583 376 02
518 348 00 518 348 00
969 900 12 969 900 12
695 239 60 695 239 60 36 591 57
391183 84 391 183 84
30 31312 30 31312
46 54913 46 54913
4 988 66 4 988 66
28 204 67 28 204 67
47 662 33 47 662 33
879 459 77 157 850 01 1 037 309 78 121169 22
84 93817 5 292 96 90 23113
103 845 63 103 845 63
266 000 00 14 000 00 280 000 00
324 982 32 324 982 32
2027 716 91 234 768 17 2 262 485 08
950 000 00 50 000 00 1 000 000 00
836 949 39 52 347 85 889 297 24
639 322 70 167 538 03 806 860 73
948 551 35 51 331 98 999 883 33
46 936 61 46 936 61
243 897 95 243 897 95
831 869 93 56 903 51 888 773 44 56177 56
177 570 20 3 84315 181 413 35
165 639 90 23 370 28 189 01018
139 817 57 139 817 57 9 556 87
55 200 29 384235 59 042 64
86 374 80 14108 73 100 483 53
32 235 50 32 235 50
61 75412 33 311 91 95 066 03
11941155 22 422 38 141 833 93
215 839 94 139 813 51 355 653 45 18 718 60
194 872 97 133 207 63 328 080 60 17 267 55
182 930 08 9 627 90 192 55798
714
DEPARTMENT OF PUBLIC HEALTH
STATEFEDERAL AID TO LOCAL HOSPITAL CONSTRUCTION
STATEMENT OF ALLOCATIONS PAYMENTS AND BALANCES
ACCUMULATED THROUGH JUNE 30 1962
ALLOCATIONS
Proj ect
Number
Ga 253
Ga 254
Ga 255
Ga 256
Ga 257
Ga 258
Ga 259
Ga 260
Ga 261
Ga 262
Ga 263
Ga 264
Ga 265
Ga 266
Ga 268
Ga 269
Ga 271
Ga 272
Ga 273
Ga 274
Ga 275
Ga 276
Ga 277
Ga 278
Ga 279
Ga 280
Ga 281
Ga 282
Ga 283
Ga 284
Ga 285
Ga 286
Ga 288
Ga 289
Ga 290
Ga 291
Ga 292
Ga 293
Ga 294
Ga 295
Ga 296
Hospital Authority for
County andor City
DadeWhitfield Counties
Cherokee County
Candler County
Villa Rica
Carroll County
Coweta County 1
Cobb County
Gordon County
Bartow County
Jeff Davis County
FultonDeKalb Counties
Rockdale County
FultonDeKalb Counties
Highland House Inc
Rockdale County
Colquitt County
Lowndes County
Chatham County
Twiggs County
Gordon County
Butts County
Colquitt County
Terrell County
GainesvilleHall County
TriCity Hosp Authority 1
Toombs County
AlbanyDougherty Cy
Dodge County
DeKalb County
Echols County
McDuffie County
City of Bremen
Clinch County
LaGrangeTroup Cy
Ware County
Floyd County 1
Toombs County
Lowndes County
Mitchell County
Gracewood Rehab Ctr
Turner County
Increase
Original Decrease Balance
756 939 36 97 691 76 854 63112
959 016 67 959 016 67
356 416 08 356 416 08
273 673 56 10 000 00 283 673 56
291 012 67 23 33333 314 346 00
L 581 351 85 95 61200 1 676 963 85
186 057 86 186 057 86
77225 82 845 85 78 071 67
849 306 67 849 306 67
40 878 00 793 33 40 084 67
654 666 67 654 666 67
280 000 00 280 000 00
20 000 00 195765 18 042 35
107 923 20 151032 106 412 88
44 685 93 218 80 44 904 73
42 260 50 42 260 50
130 066 67 130 066 67
385106 67 10 000 00 395 106 67
35 046 67 131689 3372978
240 326 25 38 999 99 279 326 24
380 333 33 380 333 33
103 820 00 103 820 00
166 666 67 166 666 67
243 282 57 243282 57
725 504 72 1 725 50472
686 110 00 686110 00
199 500 00 199 50000
616 304 67 616 304 67
54 248 67 54 248 67
25 904 65 47379 25 430 86
222 080 00 46789 71 268 869 71
214 334 53 214 33453
160 000 00 160 000 00
28 320 00 28 32000
702 325 68 702 325 68
036 624 00 1 036 624 00
75166 67 75166 67
12 810 55 12810 55
135 388 55 135 388 55
330 000 00 33000000
46 249 33 46 249 33
715
DEPARTMENT OF PUBLIC HEALTH
STATEFEDERAL AID TO LOCAL HOSPITAL CONSTRUCTION
STATEMENT OF ALLOCATIONS PAYMENTS AND BALANCES
ACCUMULATED THROUGH JUNE 30 1962
PAYMENTS Unpaid
Fiscal Year Allocations
Prior Years 19611962 Total 6301962
40725475 332 794 48 740 049 23 114 581 89
540 509 88 370 555 95 911 065 83 47 950 84
239 493 76 95 532 91 335 026 67 21 389 41
216 364 05 53 125 83 269 489 88 14183 68
258 437 45 14198 58 272 636 03 41 709 97
413 038 64 916 57810 1 329 616 74 34734711
131 997 61 44 757 36 176 754 97 9 302 89
53 907 82 24 163 85 78 071 67
747 554 67 747 554 67 101 752 00
33 215 72 6 868 95 40 084 67
422 416 69 190 055 11 612 471 80 42 194 87
86 708 00 86 708 00 193 292 00
18 042 35 18 042 35
92 877 98 92 877 98 13 534 90
37 922 67 6 982 06 44 904 73
4014747 40 147 47 2 113 03
82167 44 41 395 89 123 563 33 6 503 34
375 351 33 375 351 33 19 755 34
30 384 38 3 345 40 33 729 78
217 899 44 217 899 44 6142680
298 935 44 298 935 44 81 397 89 103 820 00
158 333 33 158 333 33 8 333 34
24 517 34 198 081 57 222 598 91 20 683 66
355 141 53 355 141 53 1 370 36319
152 986 30 152 986 30 533123 70
170 678 57 170 678 57 28 821 43
159 608 03 159 608 03 456 696 64
41 759 42 41 759 42 12 489 25
20 060 55 20 060 55 5 370 31
224 311 29 224 311 29 44 558 42
80 783 30 80 783 30 133 551 23
129 006 03 129 006 03 30 993 97
23 320 00 23 320 00 5 000 00
363 431 39 363 431 39 338 894 29
432 507 78 432 507 78 604116 22 75 166 67 12 810 55
38 727 61 38 727 61 96 660 94 330 000 00
11 089 55 11 089 55 35 159 78
716
DEPARTMENT OF PUBLIC HEALTH
STATEFEDERAL AID TO LOCAL HOSPITAL CONSTRUCTION
STATEMENT OF ALLOCATIONS PAYMENTS AND BALANCES
ACCUMULATED THROUGH JUNE 30 1962
ALLOCATIONS
Proj ect
Number
Ga 297
Ga 298
Ga 300
Ga 301
Ga 302
Ga 305
Ga 306
Ga 307
Ga 308
Ga 309
Ga 311
Ga 312
Hospital Authority for
County andor City Original
Jeff Davis County 380 456 00
Yarbrough Rehab Ctr 250000 00
DeKalb County 5552800
BrunswickGlynn Cy 1 470000 00
WaynesboroBurke Cy 273 91333
Early County 44000000
Baldwin County 64940000
ValdostaLowndes Cy 666 666 67
Crisp County 18446267
Chatham County 840933 33
Walton County 17930000
Georgia Rehab Ctr 75300000
Total Grants Paid by
Department of
Public Health82 28806538
Increase
Decrease
Balance
380
250
55
1 470
273
440
649
666
184
840
179
753
45600
00000
52800
00000
913 33
00000
40000
666 67
462 67
93333
30000
00000
3197 933 42 85 48599880fit
717
DEPARTMENT OF PUBLIC HEALTH
STATEFEDERAL AID TO LOCAL HOSPITAL CONSTRUCTION
STATEMENT OF ALLOCATIONS PAYMENTS AND BALANCES
ACCUMULATED THROUGH JUNE 30 1962
PAYMENTS
Unpaid
Fiscal Year Allocations
Prior Years 19611962 Total 6301962 380 456 00 250 000 00 55 528 00 1 470 000 00 273 913 33 440 00000 649 400 00 666 666 67 184462 67 840 933 33 179 300 00 753 000 00
65914094 62 780371326 7371780788 11 768190 92
718
DEPARTMENT OF PUBLIC HEALTH
STATEFEDERAL AID TO LOCAL HOSPITAL CONSTRUCTION
STATEMENT OF ALLOCATIONS PAYMENTS AND BALANCES
ACCUMULATED THROUGH JUNE 30 1962
ALLOCATIONS
Project Hospital Authority for Increase
Number County andor City Original Decrease Balance
Ga 2 Minnie G Boswell Mem
Hospital 4415488 4415488
Ga 9 Cobb Mem Hospital
Assn 7115344 7115344
Ga 11 Sisters Hosp Fund of
Columbus 63660229 63660229
Ga 65 Hospital of the Sisters
of St Joseph of
Carondelet 97560000 97560000
Ga John D Archibald Mem
Hosp 55974433 4464767 60439200
Ga 193 Ga Warm Springs
Foundation 23069190 919949 23989139
Ga 195 Emory University 14564625 997511 13567114
Ga 206 Saint Francis Hospital 21939566 58503 21881063
Ga 226 City of Atlanta 288 345 61 327502 285 07059
Ga 267 A G Rhodes Home Inc 23635010 23635010
Ga 270 Elks Aidmore Inc 30039350 1500000 31539350
Ga 287 Sisters of St Joseph
Hospital 50600000 50600000
Ga 299 Cobb Mem Hospital 10251300 10251300
Ga 303 St Josephs Infirmary 54200000 54200000
Ga 304 Holy Family Hospital 98400000 98400000
Ga 310 Emory University 23250000 23250000
Total Direct Payments
U S P H S 6 07509096 5501200 613010296
Total Const Grants88 36315654 3252 94542 91 61610176
AddAdministrative Cost l 811 237 79
Total All Payments and
Unpaid Allocations 93 427 339 55
Less Funds Paid Direct
byU S Govt as
Above 613010296
Payments through Dept
of Public Health 8729723659
State Funds 3312013303
Federal Funds 5417710356m
B1H
I
719
DEPARTMENT OF PUBLIC HEALTH
STATEFEDERAL AID TO LOCAL HOSPITAL CONSTRUCTION
STATEMENT OF ALLOCATIONS PAYMENTS AND BALANCES
ACCUMULATED THROUGH JUNE 30 1962
Prior Years
PAYMENTS
Fiscal Year
19611962
Total
Unpaid
Allocations
6301962
44154 88
71153 44
636 60229
44154 88
7115344
636 602 29
975 600 00
604 392 00
239 891 39
135 67114
218 810 63
28507059
92 941 22
132 95006
13159137
128 904 93
13489943
975 600 00
604 392 00
239 891 39
135 67114
218 810 63
285 070 59
224 53259
261 854 99
134 899 43
11 817 51
5353851
37110057
102 51300
54200000
98400000
23250000
343723764
69 351 332 26
1 687 085 27
39539573 383263337 229746959
819910899 7755044125 1406566051
12415252 1 81123779
7103841753 832326151 7936167904 1406566051
3437 237 64
39539573
3 832 633 37
2 29746959
6760117989 7 927 865 78 75 529 045 67
11 768190 92
2701987373 261196191 2963183564 348829739
4058130616 531590387 4589721003 827989353ili
721
DEPARTMENT OF PUBLIC HEALTH
ALCOHOLIC REHABILITATION SERVICE722
DEPARTMENT OF PUBLIC HEALTH
ALCOHOLIC REHABILITATION SERVICE
RECEIPTS 1962 1961
INCOME FROM STATE REVENUE ALLOTMENTS
Appropriation 27500000 27500000
Budget Balancing Adj ustment 16 00000
Revenues Retained
Grants U S Government 890000 517500
Earnings 2745102 2840229
Donations 10000
Transfers Other Spending Units 172476 3774026
Total Income Receipts 32562626 34641755
NONINCOME
Private Trust Funds 151915 461141
CASHBALANCES JULY 1st
Budget Funds 3223983
Private Trust Funds 433381
36371905 35102896
PAYTVTRNTS
EXPENSE
Personal Services 23446251 22308440
Travel 321837 206353
Supplies Materials 3592212 3870052
Communication 451840 530402
HeatLight Power Water 985968 1126476
Publications Printing 320435 484242
Repairs 294200 183199
Rents 391825 304900
Insurance 6934 2325
Indemnities 5500
Pensions Benefits 1498097 1365748
Equipment 36155 236432
Miscellaneous 697153 676826
Total ExpensePayments 32048407 31295395
OUTLAY
Equipment 121508 122377
NONCOST
Private Trust Funds 56971 27760
CASH BALANCES JUNE 30th
Budget Funds 3616694 3223983
Private Trust Funds 528325 433381
36371905 35102896DEPARTMENT OF PUBLIC HEALTH
ALCOHOLIC REHABILITATION SERVICE
CURRENT BALANCE SHEET
JUNE 30 1962
723
ASSETS
CASH ASSETS
Available Cash
Budget Funds 3616694
Private Trust or Agency Fund
528325 4145019
LIABILITIES RESERVES SURPLUS
CASH LIABILITIES
Accounts Payable and Purchase Orders in Process
489355
RESERVES
Federal Funds
Resident Training Project
Drug Research Grant
N I H Grant
For Lands and Building
For Equipment
Private Trust or Agency Fund
McWilliam Welfare Fund
SURPLUS
Available for Operations
Subject to Budget Approval
753664
112084
11915
700000
3196 58
528325
2425646
1230018
4145019
724
DEPARTMENT OF PUBLIC HEALTH
ALCOHOLIC REHABILITATION SERVICE
SUMMARY
The Georgia Commission on Alcoholism was abolished by Act of the
General Assembly approved March 7 1960 Georgia Laws 1960 pages 205
210 effective as of July 1 1960 and its functions powers and duties trans
ferred to the State Department of Public Health An Advisory Committee
was created under the Act to advise with the Department of Public Health
A unit or division was set up within the Department of Public Health
to be known as the Alcoholic Rehabilitation Service and the financial ac
counts of this unit are kept with the regular accounts of the Health Depart
ment but set up so that a separate report can be made on this activity
FINANCIAL CONDITION
The Alcoholic Rehabilitation Service of the Department of Public Health
ended the fiscal year on June 30 1962 with a surplus of 1230018 available
for operations after providing reserves of 489355 to cover accounts payable
and purchase orders in process 877663 for special projects 1019658 for
land buildings and equipment and 528325 for Private Trust and Agency
Funds held on this date
AVAILABLE INCOME AND OPERATING COSTS
State Appropriation for the operation of the Alcoholic Rehabilitation
Service for the fiscal year was 27500000 which was increased to 29100000
by transfer of 1600000 from the Emergency Fund to meet expenditures
approved on budgets as required by law
In addition to this 29100000 provided as the current years appropri
ation 3635102 was collected and retained from fees and grants making
total income of 32735102 for the year ended June 30 1962 From this
32735102 a net amount of 172476 was transferred to other State Units
leaving 32562626 available income for the year
The 32562626 income and the 3223983 cash balance at the beginning
of the year made a total of 35786609 available with which to meet expendi
tures approved on budget for the fiscal year
32169915 of the available funds was expended for budget approved
items of expense and outlay leaving cash balance of 3616694 on hand June
30 1962 the end of the fiscal year725
DEPARTMENT OF PUBLIC HEALTH
ALCOHOLIC REHABILITATION SERVICE
The first lien on this remaining cash balance is for liquidation of accounts
payable in the amount of 489355 and as previously stated 1897321 is
reserved for special project and the remainder of 1230018 represents funds
which have been provided in excess of obligations incurred and will be avail
able for expenditures in the next fiscal period subject to budget reapprovals

COMPARISON OF OPERATING COSTS
The expenditures for operations of the Alcoholic Rehabilitation Service
for the year are compared in the following statement with the expenditures for
this unit for the year ended June 30 1961 and for the year ended June 30
1960
YEAR ENDED JUNE 30
EXPENSE 1962 1961 1960
Personal Services 23446251 22308440 21523428
Travel 321837 206353 382318
Supplies 3592212 3870052 3850522
Communication 451840 530402 415157
Heat Lights Water 985968 1126476 1025216
Printing Publicity 320435 484242 416368
Repairs 294200 183199 538617
Rents 391825 304900 303262
Pensions Emp Retirement 10107 70 925700 849198
Pensions Social Security 487327 440048 373470
Insurance Bonding 6934 2325 28428
Indemnities 5500
Equipment 36155 236432 240096
Miscellaneous 697153 676826 659068
Total Expense Payments 32048407 31295395 30605148
OUTLAY
Land Buildings Improvements 121508 122377 00
Total Cost Payments 32169915 31417772 30605148
Number of Employees on Payroll
June 30 65 66 74726
DEPARTMENT OF PUBLIC HEALTH
ALCOHOLIC REHABILITATION SERVICE
The per capita cost of this unit for the year ended June 30 1962 based
on the actual cash cost payments adjusted by the differences in the ac
counts payable and inventories at the end of the period over the beginning
and deducting miscellaneous income is as follows
CHATHAM
GEORGIAN CLINIC CLINIC
In Patient Out Patient Out Patient
Net Operating Cost 12747575 10117543 4701658
Average Daily Cost 34925 27719 18958
Average Daily Census 35 48 19
Average Daily Per Capita Cost 998 577 998
The above was submitted by the Department of Public Health as they
use a percentage basis in figuring the cost between InPatients and Out
Patients
GENERAL
The Advisory Committee for the Alcoholic Rehabilitation Service is as
follows
Mr Frank Cheatham 6014 Industrial Building Savannah Georgia
Rev Charles C Duncan McCayesville Georgia
Judge J Henry Howard Sylvania Georgia
Elder K R Pinkstaff
Dr Arthur P Richardson Dean Emory University School of Medicine
Atlanta 22 Georgia
Dr T F Sellers Director Emeritus Department of Public Health
Mrs Mamie K Taylor P O Box 4545 Atlanta 2 Georgia
Employees of this unit of the Department of Public Health are bonded for
1000000 each under Public Employees Honesty Blanket Position Bond
This bond is written by the Lumbermens Mutual Casualty Company bond
Number 1S112002
Books and records of the Department of Public Health including this
unit were found in excellent condition All receipts disclosed by examination
were properly accounted for and expenditures for the period under review
were within the limits of budget approval and supported by proper voucher
Appreciation is expressed to the officials and staff of the Department of
Public Health and of this unit for the cooperation and assistance given the
State Auditors office during this examination and throughout the year727
DEPARTMENT OF PUBLIC HEALTH
BATTEY STATE HOSPITAL ROME728
DEPARTMENT OF PUBLIC HEALTH
BATTEY STATE HOSPITAL ROME
RECEIPTS 1962
INCOME FROM STATE REVENUE ALLOTMENTS
Appropriation 400000000
Budget Balancing Adjustment
Revenues Retained
Grants U S Government 100560
Earnings Hospital Services 17037043
Donations 2970445
Transfers Other Spending Units 40 46912
Total Income Receipts 416061136
NONINCOME
Private Trust Funds 493684
CASH BALANCES JULY 1st
Budget Funds 108550275
Private Trust Funds 19013
Total 525124108
1961
4 210 000 00
542100 00
12 067 20
162 931 63
26 480 95
8090642
3 788 473 36
1 762 95
876 822 69
159 48
4 667 218 48DEPARTMENT OF PUBLIC HEALTH
BATTEY STATE HOSPITAL ROME
729
PAYMENTS 1962
EXPENSE
Personal Services 257416143
Travel 454364
Supplies Materials 84271190
Communication 1943670
Heat Light Power Water 11466862
Publications Printing 499246
Repairs 3802686
Rents 422916
Insurance 2 24716
Indemnities 189818
Pensions Benefits 21028689
Equipment 10063154
Miscellaneous 1940811
Total Expense Payments 393724265
OUTLAYS
Lands Buildings
Contracts
Equipment 5440108
NONCOST
Private Trust Funds 498734
CASH BALANCES JUNE 30th
Budget Funds 125447038
Private Trust Funds 13963
Total525124108
2
1961
369127 93
4 865 00
758 344 06
1760199
117 690 06
3502 84
22 461 49
2 566 08
433 50
80457
194 985 95
39186 42
14 608 80
3 546178 69
9 427 53
2418708
1 732 30
1085 502 75
19013
4 667 21848730
DEPARTMENT OF PUBLIC HEALTH
BATTEY STATE HOSPITAL ROME
CURRENT BALANCE SHEET
JUNE 30 1962
ASSETS
CASH ASSETS
AVAILABLE CASH
Budget Funds 122368316
Stores Account 3078722
Private Trust and Agency Funds 166 63 1254 63701
ACCOUNTS RECEIVABLE
Eugene Talmadge Memorial Hospital 1683
Floyd Hospital 12000
Battey Stores 1025 24308
INVENTORIES
General Operations 5986775
Stores 897030 6883805
132371814
LIABILITIES RESERVES SURPLUS
CASH LIABILITIES
Accounts Payable and Purchase Orders in
Process
General Operations 38455530
Stores 312443 38767973
RESERVES
Lands and Buildings 275 72772
Equipment 2 674 68
For Cancelled Checks 98361
StoresCash and Inventories 36 63309
Private Trust and Agency Funds 16663 31618573
SURPLUS
Cash Surplus 55998493
Surplus Invested in Inventories 5986775 61985268
132371814731
DEPARTMENT OF PUBLIC HEALTH
BATTEY STATE HOSPITAL ROME
SUMMARY
FINANCIAL CONDITION
The Battey State Hospital at Rome Georgia which is under the control
of the Department of Public Health ended the fiscal year on June 30 1962
with a cash surplus of 55998493 available for operations subject to budget
approvals after providing the necessary reserve of 38767973 for liquidation
of outstanding accounts payable and purchase orders in process 27840240
for capital improvements 3663309 for stores accounts 98361 for can
celled checks and 16663 for private trust and agency funds held on this
date
In addition to the cash surplus the Hospital had 5986775 invested in
inventories
AVAILABLE INCOME AND OPERATING COSTS
State Appropriation for the operation of the Hospital in the year ended
June 30 1962 was 400000000
In addition to the 400000000 provided as the current years appropri
ation 4172136 was received from employees subsistence 100560 from
U S Public Health Grants 6559087 for patients board and treatment
2381543 from store sales net 2349267 for room and meals 2920259
in donated commodities 1625196 from sales and other sources making
total receipts for the year 420108048
From the 420108048 received 1860622 was transferred to the Depart
ment of Public Health 2171841 to the State Personnel Board 1326415
pro rata cost of Merit System Administration 845426 for Employees
Health Insurance Fund and 14449 to the Department of Education for
pro rata share of operating Surplus Property Division leaving net income of
416061136
The 416061136 income and the 108550275 cash balance at the
beginning of the period made a total of 524611411 available with which to
meet expenditures approved on budget for the fiscal year
393724265 of the available funds was expended for budget approved
items of current operating expenses of the Hospital and 5440108 was paid
for outlay equipment and 125447038 remained on hand June 30 1962
the end of the fiscal year732
DEPARTMENT OF PUBLIC HEALTH
BATTEY STATE HOSPITAL ROME
Of this 125447038 remaining cash balance 66706604 is reserved for
outstanding accounts payable and contracts to be completed and 2766279
for the Patients Store Account
COMPARISON OF OPERATING COSTS
Expenditures by the Hospital the past three years are compared in the
following statement
YEAR ENDED JUNE 30
BY ACTIVITY 1962 1961 I960
Administration 40444164 35689913 37667280
Medical 87890947 68345100 81440845
Nursing 94491861 86118460 90377204
Housekeeping 12315842 11175609 12894788
Laundry 9583082 7947957 11184040
Maintenance 64673909 59299916 63708103
Culinary 63953687 63014273 88897051
Farm and Dairy 14861028 12681230 16683743
Poultry 4993477 5190947 5373374
Sickness Compensation 3 02118 1 877 30 402700
Social Services 5997741 5152070 5650299
U S P H Research Project 25000 1178579 1118283
Stores 476943 1997546 751509
Employees Health Insurance 8 454 26
Totals399164373 357979330 416149219
BY OBJECT
Personal Services257416143 236912793 245489188
Travel Expense 454364 486500 651522
Supplies Materials 84271190 75834406 107957146
Communication 1943670 1760199 16J86527
Heat Light Water 11466862 11769006 11414801
Printing Publicity 499246 350284 772405
Repairs 3802686 2246149 11315984
Rents 422916 256608 342452
Insurance Bonding 224716 43350 555566
Pensions Ret System 20717861 19012148 19131958
Indemnities 189818 80457 3o3892
Equipment 10063154 3918642 104io5921
Benefits and Miscellaneous 22 516 39 19473 27 21 013 93
Total Expense Payments3937 242 65 3 546178 69 4121 28755
733
DEPARTMENT OF PUBLIC HEALTH
BATTEY STATE HOSPITAL ROME
YEAR ENDED JUNE 30
BY OBJECT Contd 1962 1961 I960
Outlay
Land Bldgs and Improvements 00 942753 00
Equipment 5440108 2418708 4020464
Total Cost Payments3 991 64373 3 579793 30 416149219
Number of Employees on Payroll
June 30 826 809 793
The net operating cost for the year ended June 30 1962 by application of
accounts payable and inventories to the cash disbursements was 395122287
exclusive of amount expended for land buildings and permanent improve
ments This net operating cost the total patient days the net average daily
population and the per capita cost per day is compared with previous years
in the following statement
YEAR ENDED JUNE 30
1962 1961 1960
Net Operating Cost395122287 359565072 394965661
Total Patient Days 304200 312120 366086
Average Daily Census 845 867 1003
Per Capita Cost Per Day 1281 1136 1079
Since the expense of operating the Hospital the past year was more than
operating costs for the previous fiscal period and the average daily patient
census also decreased this resulted in a net increase in per capita cost from
1136 to 1281
GENERAL
Financial records of the Battey State Hospital are maintained in the office
of the Department of Public Health in Atlanta and were found in excellent
condition
All employees of the Hospital are covered for 1000000 each under
Public Employees Honesty Blanket Position Bond Bond is written by the
Lumbermens Mutual Casualty Company H1S112002 dated January 1
1961 and covers any loss or losses sustained by the Insured the amount ofB
734
DEPARTMENT OF PUBLIC HEALTH
BATTEY STATE HOSPITAL ROME
indemnity on each of the employees being 1000000 through any fraudulent
or dishonest act or acts committed by any one or more of such employees
acting alone or in collusion with others
All receipts disclosed by examination have been acounted for and expendi
tures for the period under review were within the limits of budget approvals
and supported by proper voucher
Appreciation is expressed to the officials and staff of the Hospital and
Department of Public Health for the cooperation and assistance given the
State Auditors office during this examination and throughout the year735
DEPARTMENT OF
PUBLIC HEALTH
Gracewood State School
and Hospital736
DEPARTMENT OF PUBLIC HEALTH
GRACEWOOD STATE SCHOOL AND HOSPITAL
RECEIPTS 1962
INCOME FROM STATE REVENUE ALLOTMENTS
Appropriation268500000
Budget Balancing Adjustment 30000000
Revenues Retained
Earnings Hospital Services 14861611
Donations 33466 59
Transfers Other Spending Units19 713 27
Total Income Receipts314736943
NONINCOME
Private Trust Funds 9885746
CASH BALANCES JULY 1st
Budget Funds 65910376
Private Trust Funds 7295747
Total397828812
1961
2 454 000 00
396 000 00
129 748 86
25 311 91
66 442 20
3071 50297
86 024 87
290 043 61
60 722 02
3 508 293 47
DEPARTMENT OF PUBLIC HEALTH
GRACEWOOD STATE SCHOOL AND HOSPITAL
737
PAYMENTS 1962
EXPENSE
Personal Services158432500
Travel 480241
Supplies Materials 72357428
Communication 20 78614
Heat Light Power Water 9156570
Publications Printing 42369
Repairs 2350053
Rents 266716
Insurance 46944
Indemnities 366452
Pensions Benefits 14741190
Equipment 3482660
Miscellaneous 1675016
Total Expense Payments265476753
OUTLAYS
Lands Improvements
Personal Services
Supplies and Materials
Heat Light Power Water
Repairs
Contracts 22595153
Equipment 5329755
NONCOST
Private Trust Funds 7814113
CASH BALANCES JUNE 30th
Budget Funds 87245658
Private Trust Funds 9367380
Total397828812
1
1961
324 124 74
4 622 08
797 941 72
18 791 25
84 434 76
1 310 45
17 426 53
2 486 49
9255
363 42
104 373 71
32 231 30
9 574 18
2 397 77318
1 326 00
64 264 66
1500
20 251 24
116 526 92
102 285 82
73 789 42
659 103 76
72 957 47
3 508 293 47738
DEPARTMENT OF PUBLIC HEALTH
GRACEWOOD STATE SCHOOL AND HOSPITAL
CURRENT BALANCE SHEET
JUNE 30 1962
ASSETS
CASH ASSETS
Available Cash
Budget Funds 87245658
Private Trust and Agency Funds
Patients Deposit Fund 8190846
PatientsBenefit Fund 1176534 9367380 96613038
Inventories 19525128
1161381 66
LIABILITIES RESERVES SURPLUS
CASH LIABILITIES
Accounts Payable and Purchase Orders in Progress
Regular Operations 57685628
Improvement Fund 22003573 79689201
RESERVES
Private Trust and Agency Funds 93 673 80
SURPLUS
Cash Surplus 7556457
Surplus Invested in Inventories 19525128 270 81585
1161381 66739
DEPARTMENT OF PUBLIC HEALTH
GRACEWOOD STATE SCHOOL AND HOSPITAL
SUMMARY
INTRODUCTION
The Georgia Training School for Mental Defectives was under the control
of the Department of Public Welfare until Act of the General Assembly
approved March 17 1960 transferred all of the authority duties functions
and responsibility for the administration control conduct and operation of
this institution to the State Board of Health effective as of July 1 1960
Act of the General Assembly approved April 5 1961 changed the name of
this institution to The Gracewood State School and Hospital
FINANCIAL CONDITION
The School ended the fiscal year on June 30 1962 with a cash surplus of
7556457 available for operations subject to budget approvals after pro
viding the necessary reserve of 79689201 to cover outstanding accounts
payable purchase orders in process and encumbrances for improvements and
reserving 9367380 for Private Trust and Agency Funds held on this date
In addition to the cash surplus the School had 19525128 invested in
inventories
AVAILABLE INCOME AND OPERATING COSTS
The State allotment to the Department of Public Health for operating
the Gracewood State School and Hospital for year ended June 30 1962 was
268500000 To meet expenditures approved on budget 30000000 was
transferred from the State Emergency Fund as a special appropriation under
provision of State law making total allotment for the year 298500000
In addition to this allotment of State appropriated funds the School re
ceived 7951086 from pay patients 6126205 deducted from employees
salaries for subsistence 784320 from sales rents and miscellaneous income
and 3346659 was received in donated commodities making total receipts
for the year of 316708270
From the total receipts 659058 was transferred to the Department of
Public Health for laboratory services 11018 to the State Department of
Education for food distribution cost and 1301251 to the State Personnel
Board of which 764983 was for the pro rata share of the cost of Merit
System Administration and 536268 to the Employees Health Insurance
Fund leaving net income available of 314736943 This net income added
to the cash balance of 65910376 on hand at the beginning of the fiscal year
made a total of 380647319 available with which to meet expenditures
approved on budget
740
DEPARTMENT OF PUBLIC HEALTH
GRACEWOOD STATE SCHOOL AND HOSPITAL
265476753 of the available funds was expended in the year for budget
approved items of current operating expenses 27924908 was paid for
land buildings improvements and equipment and 87245658 remained
on hand June 30 1962 the end of the fiscal year
The first lien on this remaining cash balance is for liquidation of accounts
payable and purchase orders outstanding and the remainder represents funds
which have been provided in excess of obligations incurred and will be avail
able for expenditure in the next fiscal period subject to budget reapprovals
COMPARISON OF OPERATING COSTS
Expenditures by the Gracewood State School and Hospital for the past
three years are compared in the following statement
YEAR ENDED JUNE 30
EXPENSE i962 i56i
Personal Services 158432500 132412474 93728220
Communication 72357428 79794172 65932401
communication 2078614 18 79125 q 0 k
HeatLight Power Water 91 565 70 JJJJJJJ
Printing Publicity 42o fiq Z y4b842
Repairs Alterations 3350053 J 17932
Rents 1742653 1228524
Insurance Bonding 266716 248649 269772
insurance Bonding 46944 92 51
Pensions Ret System 147 125 qo n 5 62a 93
Benefits It 971 7898677
Indemnities 54 00
indemnities 366452 363 42 in nn
Equipment cm qoc 10
Miscellaneous 3482660 3223130 9279981
Miscellaneous 1675016 957418 400929
Total Expense Payments 265476753 29t7t73 IBlTOOt
OUTLAY
EquiUnrandPermanentImPS JES 208382 22858538
5329755 10228582 9237956
Total Outlay Payments 7249 lo47669764 V9i
Total Cost Payments273416 027442782 SSiTsTtT
Number of Employees on Payroll 500 457
Average Daily Census x 7T
iDb9 1431 131g741
DEPARTMENT OF PUBLIC HEALTH
GRACEWOOD STATE SCHOOL AND HOSPITAL
The net operating cost for the year ended June 30 1962 by application of
accounts payable and inventories to the cash disbursements and deducting
miscellaneous income receipts was 1265570978 exclusive of amounts ex
pended for land buildings and permanent improvements The average daily
census was 1569 for the year giving an average daily cost per capita of
4677 The actual cast payment cost per capita exclusive of outlay pay
ments was 4635 which compares with 459 for the previous year ended
June 30 1961
PRIVATE TRUST AND AGENCY FUNDS
Private Trust and Agency Funds held by the Gracewood State School
and Hospital at the close of the fiscal year on June 30 1962 amounted to
9367380 and consisted of 1176534 in Patients Canteen and Entertain
ment Funds and 8190846 in Patients Deposit Fund
The Patients Canteen and Entertainment Funds reflected a balance of
1049485 at July 1 1961 which with receipts of 4300678 in the fiscal year
ended June 30 1962 made a total of 5350163 to be accounted for
From the 5350163 total 4173629 was expended for purposes as
shown on Page 10 of the within report leaving a balance of 1176534 in the
Patients Canteen and Entertainment Fund accounts at June 30 1962
A balance of 6246262 was on hand in the Patients Deposit Fund on
July 1 1961 which with receipts of 5377988 in the fiscal year ended June
30 1962 made a total of 11624250 to be accounted for 3433404 was
withdrawn from the fund in the fiscal year and 8190846 remained on hand
June 30 1962
Books and records of the operating accounts of the Gracewood State
School and Hospital are kept in the Central Accounting Office of the Depart
ment of Public Health and were found in excellent condition
Surety bond coverage is under schedule bond detail of which will be
found in report of the Department of Public Health
All receipts disclosed by examination were properly accounted for and
expenditures for the period under review were within the limits of budget
approvals and supported by proper voucher
Appreciation is expressed to the officials and staff of the Department of
Public Health and the Gracewood State School and Hospital for the coopera
tion and asistance given the State Auditors office during this examination and
throughout the year743
DEPARTMENT OF
PUBLIC HEALTH
Milledgeville State Hospital744
DEPARTMENT OF PUBLIC HEALTH
MILLEDGEVILLE STATE HOSPITAL
RECEIPTS 1962
INCOME FROM STATE REVENUE ALLOTMENTS
Appropriation1375000000
Budget Balancing Adjustment 53545614
Revenues Retained
Earnings Hospital Services 593 933 31
DonationsVS 473 39518
Transfers Other Spending Units 953225
Total Income Receipts15362321
NONINCOME
Private Trust Funds 83935624
CASH BALANCES JULY 1st
Budget Funds 176255586
Private Trust Funds 38952208
Total1835375606
1961
11050 000 00
1 95000000
904 869 74
546 408 90
128 468 57
88 14 579 747 21
683171 62
1 357 265 27
318 444 38
16938 628 48DEPARTMENT OF PUBLIC HEALTH
MILLEDGEVILLE STATE HOSPITAL
745
PAYMENTS 1962 1961
EXPENSE
Personal Services 901850534 800335631
Travel 2014108 1611498
Supplies Materials 378165953 392496069
Communication 2044403 1869592
Heat Light Power Water 45483914 47900202
Publications Printing 453811 607224
Repairs 4105228 7894195
Rents 673158 1419506
Insurance 434466 70697
Indemnities 1707359 1196327
Pensions Benefits 73738208 64597231
Equipment 25552324 21437393
Miscellaneous 2057542 1134103
Total Expense Payments14 382 809 98 13425 696 68
OUTLAY
Lands Improvements
Personal Services 879432
Supplies Materials 4320684
Printing Publicity 13104 1224
Contracts 5212745 3475573
Repairs 35180577 39799708
Equipment 22982473 33350519
NONCOST
Private Trust Funds 72646798 61209392
CASH BALANCES JUNE 30th
Budget Funds 210817877 176255586
Private Trust Funds 50241034 38952208
Total1835375606 1693862848746
DEPARTMENT OP PUBLIC HEALTH
MILLEDGEVILLE STATE HOSPITAL
CURRENT BALANCE SHEET
JUNE 30 1962
ASSETS
CASH ASSETS
Available Cash
Budget Funds
Regular Operations 169449762
Patients Collection Fund 21121948
Improvement Fund 202i46167 210817877
Private Trust or Agency Funds
Patients Benefit Fund 7904063
PatientsDeposit Fund 42336971 50241034
Accounts Receivable
PatientsBoard and Treatment 72555 20
Other 15282 7270802
Inventories
Supplies and Materials j 117 792 7g
380108988
LIABILITIES RESERVES SURPLUS
CASH LIABILITIES
Accounts Payable and Purchase Orders in
ProcessMaintenance
RESERVES
For Lands Buildings and Equipment
Regular Fund 53733498
Improvement Fund 20246167 73979665
For Voided Checks 175045
Private Trust or Agency Funds 502 410 34
SURPLUS
Cash Surplus 20404410
Surplus Invested in Inventories and Accounts
Receivable 119050077
1162 58757
1243 957 44
1 394544 87
380108988747
DEPARTMENT OF PUBLIC HEALTH
MILLEDGEVILLE STATE HOSPITAL
SUMMARY
FINANCIAL CONDITION
The Milledgeville State Hospital had a cash surplus of 20404410 on
June 30 1962 after providing the necessary reserve of 116258757 for ac
counts payable and purchase orders outstanding and reserving 73979665
for buildings improvements and equipment and 175045 for voided checks
In addition to the cash surplus the Hospital had 119050077 invested in
accounts receivable and inventories on this date and held 50241034 in
private trust and agency funds
AVAILABLE INCOME AND OPERATING COSTS
State Appropriation to the Milledgeville State Hospital for operations in
the fiscal year ended June 30 1962 was 1375000000 This was increased
to 1428545614 by transfer of 53545614 from the States Emergency
Fund to meet expenditures approved on budget as provided by law
This 1428545614 allotment of State Appropriation funds was supple
mented by 47339518 in donated commodities 59393831 income from
sales rents pay patients employee subsistence and other sources and
14759222 transfer from the Veterans Home Commission making total
receipts for the period 1550038185
From the 1550038185 received 4325543 was transferred to the State
Personnel Board for pro rata share of the cost of State Merit System Admin
istration 3028947 to Employees Health Insurance Fund 666617 to the
State Department of Education for pro rata share of the cost of disbursing
surplus commodities and 5784890 to the State Department of Public
Health for laboratory services Research and Training Program leaving net
income of 1536232188
The 1536232188 income together with 176255586 cash balance on
hand at the beginning of the fiscal period made a total of 1712487774
available
1438280998 of the available funds was expended in the year for budget
approved items of expense 63388899 was paid for buildings improvements
and equipment and 210817877 remained on hand June 30 1962 the end
of the fiscal year
748
DEPARTMENT OF PUBLIC HEALTH
MILLEDGEVILLE STATE HOSPITAL
The first lien on this 210817877 cash balance is for liquidation of
116258757 in accounts payable and purchase orders outstanding
74154710 has been reserved for maintenance and improvements and the
remainder of 20404410 represents funds which have been provided in
excess of obligations incurred and will be available for expenditure in the next
fiscal period subject to budget reapprovals
COMPARISON OF OPERATING COSTS
Expenditures of the Milledgeville State Hospital for the past three years
are compared in the statement following
YEAR ENDED JUNE 30
EXPENSE 1962 1961 i960
Personal Services 901850524 800335631 7 009 181 89
Travel Expense 2014108 1611498 15359 03
Supplies and Materials 3781 659 53 3 924 960 69 3 241 206 81
Communication 2044403 1869592 1755191
Heat Light Water 45483914 47900202 477 102 77
Printing Publicity 4 53811 6072 24 5 113 77
Repairs Alterations 4105228 7894195 4868878
Rents 673158 1419506 1935399
Insurance Bonding 434466 70697 10 379 45
Pensions Ret System 73738208 645972 31 545 637 85
Indemnities 1707359 1196327 ll 822 16
Equipment 25552324 21437303 507 673 76
Miscellaneous 2057542 1134103 446711
Total Expense Payments14 382 80998 13 425 696 68 11 913 539 28
OUTLAY
New Buildings and Improvements 40406426 41525475 457 27128
Equipment 22982473 33350519 1982837
Total Outlay Payments 63388899 74875994 47709965
Total Cost Payments15016 69897 14174 456 62 12 390 638 93
Number of Employees on Payroll
End of Payroll Period 2586 2542 2357
Average Daily Hospital Population
For Year Ended June 30 n882 n873 n 872749
DEPARTMENT OF PUBLIC HEALTH
MILLEDGEVILLE STATE HOSPITAL
The net operating cost for the year ended June 30 1962 by application of
accounts payable and inventories to the cash disbursements and deducting
miscellaneous receipts and donated commodities was 1454584027 ex
clusive of amount expended for land buildings and permanent improvements
This net operating cost the average daily cost the average daily census and
the average daily per capita cost is compared with the previous year in the
following statement
YEAR ENDED JUNE 30
1962 1961 1960
Net Operating Cost1454584027 1243225844 10805 67339
Average Daily Cost 3985162 3406098 2960458
Average Daily Census 11882 11873 11872
Average Daily Per Capita Cost 335 287 249
In addition to the cost of operations for the period under review as re
flected by expense payments the following products having a value of
242196447 were produced and consumed at the Hospital but do not enter
into the cash receipts and disbursements
Value of
Commodities Production Net
PRODUCTIVE UNITS Produced Costs Savings
Abattoir Meat Products 558 32197 39848754 159 83443
Cannery 20061750 16033841 4027909
Dairy Dairy Products 35104290 20922522 14181768
Farm Farm Products 29326148 12035689 17290459
Broiler Project 6683145 5921343 761802
Egg Project 32196169 22053909 10142260
Bakery 25977418 15723826 10253592
Feed Mill 37015330 30466065 6549265
242196447 163005949 79190498
PRIVATE TRUST AND AGENCY FUNDS
Private Trust and Agency Funds held by the Hospital at the close of the
fiscal year on June 30 1962 amounted to 50241034 and consisted of
42336971 deposits to inmates personal accounts and 7904063 in the
Patients Benefit Fund750
DEPARTMENT OF PUBLIC HEALTH
MILLEDGEVILLE STATE HOSPITAL
GENERAL
On April 25 1959 by Administrative Order Alan Kemper Director of
the State Department of Public Welfare with the approval of the Governor
transferred management of Milledgeville State Hospital from the Depart
ment of Public Welfare to the Department of Public Health The Director
of the Division of Business Administration of the Welfare Department was
officially appointed Fiscal Agent of the Department of Public Health tem
porarily to continue uninterrupted accounting through the fiscal year ending
June 30 1959
On July 1 1959 the Department of Public Health assumed custody of
the funds of the Hospital and initiated fiscal operation of the Milledgeville
State Hospital for the year ended June 30 1960
Accounts Receivable at the end of the fiscal year on June 30 1962
amounted to 7270802 of which 7258562 was collected after July 1 1962
The remainder of 12240 is made up of 6520 due from former employees
unpaid at the end of the last six fiscal years and 5720 due from the C C
Cato Nursery unpaid at the end of the last five fiscal years
Dr J K FussellFormer employee
Telephone charge received in Business Office after termination
of services 113
Morris E MartinEmployee
Failed to return from leave of absence 950
Bessie M MooreFormer employee
Amount of salary check after discharge insufficient to com
plete payment 3839
James L SimmonsFormer employee
Inducted into Army 1943 1618
Total Due from Former Employees 6520
C C Cato Nursery 5720
12240
The following comments have been made for the past six years regarding
amounts due from former employees and for the past four years relative to
the C C Cato Nursery account balance751
DEPARTMENT OF PUBLIC HEALTH
MILLEDGEVILLE STATE HOSPITAL
These items are due and payable to the Milledgeville State Hospital
by persons no longer in the service of the Hospital and who have no
earnings accruing from which the amount due can be collected It is
the duty of the officials of the Hospital to collect all moneys due the
Hospital and if the employee owing the State money is not bonded in
such a manner that would protect the State against any financial loss
because of unpaid obligations to the State for advances of State Funds
for the sale or use of State property then the official of the Hospital
authorizing the advances or sale or use of State property is responsible
to the State under the terms of his public official bond for payment
of the items It is recommended that the responsible officials of the
State Health Department immediately take the necessary action to
collect any which are due from former employee and if unsuccessful
it is recommended that the items together with the name of the
official of the Hospital approving same be transmitted to the State
Attorney General for legal action
The account receivable due from C C Cato Nursery of 5720 was
shown on the Balance Sheet of the Milledgeville State Hospital at the
close of the five preceding fiscal years and remained unpaid June 30
1962
Unsuccessful efforts have been made by the officials of the Department of
Public Health Department of Public Welfare and the Milledgeville State
Hospital to collect these long past due accounts If in the opinion of these
officials and the States Attorney General no further action is warranted
then the Director of the Department of Public Health should request the
General Assembly to pass a resolution authorizing the Department and the
Milledgeville State Hospital to write the accounts off the books and relieve
the Director and other officials of the Department of Public Health Depart
ment of Public Welfare and the Milledgeville State Hospital from further
liability by reason of loss on these old accounts The accounts referred to
were created during the time the Milledgeville State Hospital was under the
control of the Department of Public Welfare
Except as may be otherwise noted all receipts disclosed by examination
have been accounted for and expenditures were within the limits of budget
approvals and supported by proper voucher752
DEPARTMENT OP PUBLIC HEALTH
MILLEDGEVILLE STATE HOSPITAL
Books and records of the cash receipts and disbursements of the Milledge
ville State Hospital are maintained in the Central Account Office of the
Department of Public Health in Atlanta with cost accounts carried at
Milledgeville and all were found in excellent condition
Surety bond coverage is under schedule bond detail of which will be
found in report of the Department of Public Health
Appreciation is expressed to the officials and staff of both the Depart
ment of Public Health and the Milledgeville State Hospital for the coopera
tion and assistance given the State Auditors office during this examination
and throughout the year753
DEPARTMENT OF
PUBLIC SAFETY1M
DEPARTMENT OF PUBLIC SAFETY
RECEIPTS 1962 1961
INCOME FROM STATE REVENUE ALLOTMENTS
Appropriation522500000 431500000
Budget Balancing Adjustment 11700000 48842605
TransfersOther Spending Units20 292 28 9 993 05
Total Income Receipts5 321 70772 4 793 433 00
NONINCOME
Private Trust Funds 11536237 10009079
State Revenue Collections Unfunded 4474025
CASH BALANCE JULY 1st
Budget Funds 219 283 84 360 51708
Total570109418 525404087
PAYMENTS
EXPENSE
Personal Services363710584 332495291
Travel 2098798 3979229
Supplies Materials 46880712 468160 05
Communication 7579291 73 949 37
Heat Light Power Water 46101 94 44 058 65
Publications Printing 2728358 25 54925
Repairs 17932526 18910963
Rents 822045 807232
Insurance 112181 1202 12
Indemnities 3471790 23917 16
Pensions Benefits 29483692 28214872
Equipment 52049160 432867 83
Miscellaneous 606799 825302
Total Expense Payments532086130 492203332
OUTLAY
Lands ImprovementsPersonal Services 576 97
Lands ImprovementsContracts 4726828 12055 95
NONCOST
Private Trust Funds 11536237 10009079
CASH BALANCES JUNE 30th
Budget Funds 17286198 219283 84
State Revenue Collections Unfunded 44 740 25
Total570109418 525404087DEPARTMENT OF PUBLIC SAFETY
CURRENT BALANCE SHEET
JUNE 30 1962
755
ASSETS
CURRENT ASSETS
Cash in Banks
Budget Funds
Revenue Collections
LIABILITIES RESERVES SURPLUS
CURRENT LIABILITIES
Accounts Payable
RESERVES 122 717 68
For Purchase Orders Outstanding
For Revenue CollectionsUnfunded 4474025
SURPLUS
For Operations
Subject to Budget Approval
172861 98
44 740 25
217 60223
49 75000
16745793
39430
21760223756
DEPARTMENT OF PUBLIC SAFETY
SUMMARY
FINANCIAL CONDITION
The Department of Public Safety ended the fiscal year on June 30 1962
with a surplus of 39430 available for operations subject to budget approvals
after providing the necessary reserve of 17246768 to cover accounts payable
and purchase orders outstanding
REVENUE COLLECTIONS
The Department of Public Safety is the revenuecollecting agency for
license fees from operators of motor vehicles under provisions of the Drivers
License Act
In the fiscal year ended June 30 1962 a total of 191110325 was col
lected from this source as detailed on page 3 of the unit report 1866 363 00
was transferred to the State Treasury in the period under review leaving
4474025 on hand June 30 1962 which will be funded to the State Treasury
in the next fiscal period
The 191110325 collected in the fiscal year just closed compares with
209366300 collected in the previous fiscal year ended June 30 1961 and
126279855 collected two years ago
AVAILABLE INCOME AND OPERATING COSTS
State Appropriation to the Department of Public Safety for the year
ended June 30 1962 was 522500000 To meet expenditures approved on
budget 11700000 was transferred from the State Emergency Fund as a
Special Appropriation under provisions of State law making total allotment
for the year 534200000
In addition to the 534200000 funds provided as the current years
appropriation 422064 was transferred from the State Department of
Public Defense making total receipts of 534622064
The following sales of automobiles used tires and tubes and other equip
ment were deducted from payments of a like nature
Used Cars 160 11085567
Tires Tubes 2 ggy 4g
Radio Supplies Materials
Miscellaneous and Special Equipment 4 719 89
Total13341304757
DEPARTMENT OF PUBLIC SAFETY
The sale of used cars tires and equipment had the approval of the State
Supervisor of Purchases as required by law
From the 534622064 total income received 2451292 was transferred
to the State Personnel Board for the pro rata cost of Merit System Adminis
tration and Employees Health Insurance leaving net income of 532170772
The 532170772 net income and the 21928384 cash balance on hand
at the beginning of the fiscal year made a total of 554099156 available
with which to meet the years operating expenses
532086130 of the available funds was expended in the year for budge
approved items of expense 4726828 was paid for new buildings and im
provements and 17286198 remained on hand June 30 1962 the end of
the fiscal year
COMPARISON OF OPERATING COSTS
The Departments expenditures for operations are compared for the past
three years in the following statement
YEAR ENDED JUNE 30
BY ACTIVITY 1962 1961 I960
Ga Bureau of Investigation 93628385 84494668 71631628
DriversLicense Bureau 92283029 82656258 71648746
Ga State Patrol 3 509015 44 3 26315698 2739141 69
5 368129 58 4 934 666 24 4171 945 43
BY OBJECT
Personal Services363710584
Subsistence Allowance
Travel Expense 2098798
Supplies Materials 46880712
Communication 7579291
Heat Lights Water 4610194
Printing Publications 2728358
Repairs Alterations 179 325 26
Rents 822045
Insurance Bonding 112181
Pensions Emp Retirement Sys 230 640 72
Pensions Soc Security 6419620
Indemnities 3471790
Equipment 52049160
Miscellaneous 606799
Total Expense Payments5 320 861 30
3 324 952 91 2 361893 54
565 280 00
39 792 29 20 684 76
468160 05 418 322 06
73 949 37 64 249 51
44058 65 44022 58
25 549 25 35 495 41
189109 63 15218625
8 072 32 7 942 38
1 20212 5107 56
209 384 24 186 884 82
72 764 48 39 402 86
23 91716 27 363 40
432 867 83 211 780 47
8 253 02 8 703 82
4 922 033 32 4149 319 42
758
DEPARTMENT OF PUBLIC SAFETY
YEAR ENDED JUNE 30
1962
1961
1960
BY OBJECT Contd
OUTLAY
Land Bldgs and Improvements 4726828 1263292 2262601
Total Cost Payments5 368129 58 4 934 666 24 4171 945 43
Number of Employees on Payrolls
June 30
708
691
644
Note Effective April 1 1960 subsistence allowance was combined with sal
ary as per instructions given by Major W C Dominy dated April 4 1960
and quoted as follows
GEORGIA STATE PATROL HEADQUARTERS
TREASURERS OFFICE
ATLANTA GEORGIA
April 4 1960
MEMORANDUM
NUMBER16
TO ALL MEMBERS DEPARTMENT OF PUBLIC SAFETY
1 This is to advise that salary and subsistence will be combined effective
April 1 1960 and so shown on pay checks received thereafter This is being
done in order that space may be provided on the present check for State
income tax deductions Deductions will begin on May 1 1960
OFFICIAL
W C Dominy Signed
W C Dominy Major
Georgia State Patrol
Treasurer Disbursing Officer
WCDlt
MOTOR VEHICLE EQUIPMENT
Inventory of automobiles shows the Department owned 366 cars and
trucks at the close of the preceding fiscal year on June 30 1961759
DEPARTMENT OF PUBLIC SAFETY
In the period under review 176 cars were purchased and 160 cars were
sold making the total cars owned at June 30 1962 382 Cars bought and
sold in the period under review are detailed in the report
The 366 cars and trucks owned by the Department on June 30 1961 are
distributed as to location as follows
LOCATION
MAKE
Headquarters Staff
Director1962 Pontiac
Deputy Director11961 Oldsmobile
Commanding Officer1961 Pontiac
GBIDirectori1961 Pontiac
Treasurer1961 Pontiac
Personnel Director1961 Pontiac
Supervisor Safety Education1958 Chevrolet
Supervisor Maintenance1958 Pontiac
Supervisor Accident Reporting1961 Chevrolet
Supervisor Drivers License1961 Chevrolet
Asst Supv Drivers License1960 Pontiac
Supervisor Radio Division1962 Pontiac
Supervisor Trg Division1958 Ford Station Wagon
Special ServicesI960 Plymouth
Supv Safety Responsibility1958 Pontiac
Executive Security Post1958 Ford 1959 Ford
1961 Chevrolet 1962 Olds
1962 Pontiac
20
Georgia State Patrol207
Bureau of Investigation
Safety Education 1
Crime Lab
Drivers License
State Prison1960 Oldsmobile 1
Field Officers 12
License Pickup
GSP Garage ll
Awaiting Sale
5
Radio Maintenance
382760
DEPARTMENT OP PUBLIC SAFETY
All automobiles are in the custody of the Department of Public Safety
except as provided by an amendment to the Act of 1933 which was passed by
the General Assembly and approved January 29 1952 Georgia Laws 1952
pages 3 and 4 providing that one automobile be assigned by the State De
partment of Public Safety to the Warden of the Georgia State Prison at
Reidsville Georgia
Provisions of the Legislative Act of January 29 1952 as follows
The Warden of the Georgia State Prison at Reidsville Georgia shall
be furnished by the department a passenger motor vehicle to be used
by him on official business only and such use shall not fall within the
restrictions relating to the purchase use and furnishing of automobiles
as provided in Chapter 4020 of the Code of Georgia of 1933 as
amended
MOTOR VEHICLE SAFETY RESPONSIBILITY
The Director of the Department of Public Safety is charged with carrying
out the provisions of the Motor Vehicle Safety Responsibility Law passed by
the General Assembly and approved February 21 1951
Under this Act those drivers involved in an accident who have no liability
insurance are required to make a deposit of funds with the Department cover
ing the amount of damage that might arise in case it is determined that they
were responsible for the accident If it is determined that they are not liable
or when they have made satisfactory settlement with the other party or
parties involved the funds are returned to the depositor
Should a claim be established against the depositor then the amount
of the depositors fund or the amount of the claim is paid to the claimant
and the remainder if any refunded to the depositor
The account is handled by the State Treasurer as an agency transaction
Funds received by the Department of Public Safety for this account are de
posited with the State Treasurer and all refunds and payments are made by
the State Treasurer on orders of the Director of the Department of Public
Safety
Records kept at the office of the Department of Public Safety for the
Bureau of Safety Responsibility were examined and found to be in agree
ment with the State Treasurers records md

WBML
761
DEPARTMENT OF PUBLIC SAFETY
Summary of this account which is carried as the Bureau of Safety
Responsibility is as follows
Funds on Hand July 1 1961 In State Treasury10312588
Deposits in Year Ended June 30 196210319429
20632017
Less
Payments and Refunds in Year Ended June 301962 9539909
Funds on Hand June 30 1962 In State Treasury11092108
GENERAL
Department of Public Safety Board Members on June 30 1962 were
Honorable Ernest Vandiver Governor
Chairman of Board State Capitol Atlanta Georgia
Honorable Eugene Cook State Attorney General
Judicial Building Room 132 Atlanta Georgia
Honorable Zack D Cravey Comptroller General
State Capitol Room 238 Atlanta Georgia
Honorable Jim Gillis Chairman State Highway Board
2 Capitol Square Atlanta Georgia
Honorable George J Hearn Adjutant General
P O Box 4839 Atlanta 2 Georgia
Honorable W Earl Hamrick Sheriff
Twiggs County Jeffersonville Georgia
Honorable F C Atwood Sheriff
Bartow County Cartersville Georgia
Hubert Lowell Conner Director is bonded in the amount of 1000000
with the Fidelity and Deposit Company of Maryland bond 5581425 dated
November 1 1961 The condition of the obligation of this bond is as follows
Now therefore if the principal shall during the term beginning Novem
ber 1 1961 and ending 23rd day of February 1963 well and faithfully
perform all and singular the duties incumbent upon him by reason of
his election or appointment as aforesaid and honestly account for all
moneys coming into his hands according to law then this obligation
shall be null and void otherwise of full force and virtue762
DEPARTMENT OF PUBLIC SAFETY
Robert H Burson is bonded for 500000 as Deputy Director with the
Fidelity and Deposit Company of Maryland bond 7529279 dated
November 1 1961 The condition of the obligation of this bond is as follows
Now therefore if the Principal shall during an indefinite term be
ginning on the 1st day of November 1961 well and faithfully perform
all and singular the duties incumbent upon him by reason of his election
or appointment as aforesaid and honestly account for all moneys com
ing into his hands according to law then this obligation shall be null
and void otherwise of full force and virtue
John H Lott is bonded as Treasurer and Disbursing Officer of the
Department for 1000000 with the Fidelity and Deposit Company of Mary
land bond 55 36 784 dated April 25 1960 Bond covers faithful performance
of duties and honest accounting for all moneys coming into his hands by
virtue of the office
The Department of Public Safety also holds Public Employees Blanket
Bond issued by the Fidelity and Deposit Company of Maryland bond
53 79 284 Coverage is for 250000 each on positions under Insuring
Agreement 2Honesty Blanket Position Bond Coverage Riders are at
tached to bond providing an additional 500000 indemnity on the Principal
Accounting Clerk the Accountant Supervisor of Drivers License Bureau
the Assistant Treasurer the Supervisor of Bureau of Safety Responsibility
and the Assistant Supervisor of Bureau of Safety Responsibility Bond is
effective from the beginning of the period on January 1 1960
The Department of Public Safety also holds a Money and Securities
Board Form policy which covers loss inside and outside of premises This
bond is for various amounts for different locations and also covers 45 license
examiners in the amount of 180000 each for loss outside of the premises
This bond is written by the Fidelity and Casualty Company of Maryland
bond No 5537408A and is effective as of April 15 1961 for a three year
term ending April 15 1964
William P Trotter resigned as Director of the Department of Public
Safety effective November 1 1961
An examination was made of the records when Mr Trotter resigned
for the period July 1 1961 through October 31 1961 A formal report was
not filed but certain irregularities discovered in the period mentioned above
were commented on in the report of examination for the fiscal year ended
June 30 1961 These comments are repeated as follows for these irregularities
actually pertain to the fiscal year under review763
DEPARTMENT OF PUBLIC SAFETY
The examiners in cheeking the Revenue Collections accounts found that
on September 8 1961 an unusual deposit was made as shown below
Transmittal of fees received for copies of accident reports to the Treasurer
for deposit to the State of Georgia account
DATE COMPANY OR PERSON TOWN CASH AMOUNT
11761 Cotton States Mutual
Agent W J MauldinCash
21661 Cotton States Mutual
Agent W J ONealCash
72061 Cotton States Mutual
Agent W J ONealCash
72861 Cotton States Mutual
Agent W J MauldinCash
Week of
Aug 7th E
G
Estes 183 Elkwood Ave
New Providence
N JCash
Tumlin72 Johnson Rd
Atlanta GaCash
Mrs James C PeckDecatur GaCash
Charles Baird AttyAtlanta C
Mrs Sadie DupreeAtlanta
Mrs Sadie DupreeAtlanta
Mrs Sadie DupreeAtlanta
Mrs Sadie DupreeAtlanta
Mrs Sadie DupreeAtlanta
Mrs Sadie DupreeAtlanta
Mrs Sadie DupreeAtlanta
Mrs Sadie DupreeAtlanta
Mrs Sadie DupreeAtlanta
Mrs Sadie DupreeAtlanta
Mrs Sadie DupreeAtlanta
Mrs Sadie DupreeAtlanta
Mrs Sadie DupreeAtlanta
Sadie DupreeAtlanta
Sadie DupreeAtlanta
Sadie DupreeAtlanta
Sadie DupreeAtlanta
Sadie DupreeAtlanta
Sadie DupreeAtlanta GaCash
Sadie DupreeAtlanta GaCash
Sadie DupreeAtlanta GaCash
Sadie DupreeAtlanta GaCash
Sadie DupreeAtlanta GaCash
Sadie DupreeAtlanta Ga ask
Sadie DupreeAtlanta
71761 Douglas J
82161
82361
22660
82560
11 260
111660
12 960
121960
122060
122260
1 561
1 561
1 661
1 961
1 961
12561
2 161
21161
22061
22461
32461
32961
33161
4 661
4 661
41361
42461
Mrs
Mrs
Mrs
Mrs
Mrs
Mrs
Mrs
Mrs
Mrs
Mrs
Mrs
Mrs
GaCash
GaCash
GaCash
GaCash
GaCash
GaCash
GaCash
GaCash
GaCash
GaCash
GaCash
GaCash
GaCash
GaCash
GaCash
GaCash
Ga Cash
GaCash
GaCash
150
150
150
150
150
300
300
150
150
150
150
150
150
150
150
150
150
300
150
150
150
150
150
150
300
150
300
600
150
150
150
300
150764
DEPARTMENT OF PUBLIC SAFETY
DATE COMPANY OR PERSON
TOWN
CASH AMOUNT
5 461 Mrs Sadie DupreeAtlanta
5 461 Mrs Sadie DupreeAtlanta
Not
Known Mrs
51061 Mrs
51661
51961
52261
6 161
6 161
6 661
6 861
61461
61461
61461
61461
7 761
7 761
7 761
71161
71261
71761
71761
71761
72061
72161
72461
72761
72761
8 261
8 361
8 761
8 861
8 961
81161
GaCash
GaCash
Sadie DupreeAtlanta
Sadie DupreeAtlanta
Mrs Sadie DupreeAtlanta Ga
Mrs Sadie DupreeAtlanta
Mrs Sadie DupreeAtlanta
Mrs Sadie DupreeAtlanta
Mrs Sadie DupreeAtlanta
Mrs Sadie DupreeAtlanta
Mrs Sadie DupreeAtlanta
Mrs Sadie DupreeAtlanta
Mrs Sadie DupreeAtlanta
Mrs Sadie DupreeAtlanta
Mrs Sadie DupreeiAtlanta
Mrs Sadie DupreeAtlanta
Mrs Sadie DupreeAtlanta
Mrs Sadie DupreeAtlanta
Mrs Sadie DupreeAtlanta
Mrs Sadie DupreeAtlanta
Mrs Sadie DupreeAtlanta
Mrs Sadie DupreeAtlanta
Mrs Sadie DupreeAtlanta
Mrs Sadie DupreeAtlanta
Mrs Sadie DupreeAtlanta
Mrs Sadie DupreeAtlanta
Mrs Sadie DupreeAtlanta Ga clsh
Mrs Sadie DupreeAtlanta Ga Cash
Mrs Sadie DupreeAtlanta
Mrs Sadie DupreeAtlanta
Mrs Sadie DupreeAtlanta
Mrs Sadie DupreeAtlanta
Mrs Sadie DupreeAtlanta
Mrs Sadie DupreeAtlanta
GaCash
GaCash
Cash
Gacash
GaCash
GaCash
Gacash
GaCash
Gacash
GaCash
Gacash
GaCash
Gacash
Gacash
Gacash
Gacash
GaCash
Gacash
Gacash
GaCash
Gacash
GaCash
Gacash
GaCash
GaCash
Gacash
Gacash
GaCash
Gacash
Gacash
Total
TOTAL CASH 12150
OFFICIAL
E D Mink Signed
Captain E D Mink
Accident Reporting Division
EDMjwr
150
150
300
150
150
300
150
150
150
150
300
150
150
150
150
300
150
150
150
150
150
300
150
150
150
150
150
150
150
150
150
150
150
150
12150
Gertrude S Banks Signed
Received Treasurers Office765
DEPARTMENT OF PUBLIC SAFETY
The examiners questioned the employees of the Department of Public
Safety concerning this deposit in regards to the dates of the cash receipts
and as to why they had been held for such a long period The examiners were
referred to Colonel William P Trotter Director of the Department of Public
Safety and Colonel Trotter in answer to the examiners questions wrote a
letter concerning this deposit to the State Auditor as follows
Atlanta Georgia
October 31 1961
Honorable B E Thrasher
State Auditor
State Capitol
Atlanta Georgia
Dear Mr Thrasher
The circumstances surrounding a reported shortage in the Accident Record
Section are substantially as follows We learned that Lieutenant H C
English had become unable to meet his financial obligations and had filed a
voluntary bankruptcy petition
Prior to issuance of a dismissal order my office made an investigation of
the Accident Record Section to ascertain if all funds received from fees for
the furnishing of accident reports had been accounted for This disclosed a
shortage of approximately 12150
We had no proof that this employee was responsible for such shortage
since several persons were handling these funds Even though we were with
out proof of his guilt he stated that by reason of his being the superior he
would voluntarily make restitution of the above amount We have since
instituted a system of numbered receipts and designated Captain E D Mink
to handle all funds received in this Section
This Department on January 1st 1960 secured a blanket position bond
coverage in the amount of 2500 to make certain that any shortage of this
type unaccounted for would be covered
Yours very truly
Wm P Trotter Signed
WILLIAM P TROTTER
WPTee ColonelDirector766
DEPARTMENT OF PUBLIC SAFETY
The examiners made an investigation of the receipts on hand in the
Accident Record Section As receipts were not prenumbered there was no
way the examiners could tell if all receipts had been accounted for or not
The investigation made by the Department of Public Safety revealed that
the above receipts had been issued to certain individuals but funds had not
been deposited or receipt filed on these individuals The investigation was
made by the Department of Public Safety by contacting those individuals
who did business regularly with the Accident Record Section and comparing
the receipts they had on hand with the receipts filed in the Accident Record
Section of the Department of Public Safety
There is no way the Department of Public Safety or the Department of
Audits could locate every individual who did business with the Accident
Record Section nor is there any way to determine exactly now many re
ceipts have not been filed as receipts were not prenumbered
The fact that the money was refunded to the Department of Public Safety
does not relieve the person or persons responsible for this shortage of the legal
liability involved
The examiners also discovered in the examination of Revenue Collections
accounts from July 1 1961 through October 31 1961 that an irregularity
had developed in the handling of drivers license money in the Columbus
Georgia office
Colonel Trotter in a letter addressed to B E Thrasher State Auditor
explained this irregularity as shown in the letter quoted below
Atlanta 1 Georgia
October 31 1961
Honorable B E Thrasher
State Auditor
State Capitol
Atlanta Georgia
Dr Mr Thrasher
On September 30th 1961 we received a request from Corporal Wm E
Davis Jr assigned to the Drivers License Operation in Columbus Georgia
for a years leave of absence due to illness
Following standard procedures the Lieutenant in charge went to Colum767
DEPARTMENT OF PUBLIC SAFETY
bus on September 29th 1961 to check the inventory and the license validat
ing machine The inventory was correct but the license money was short
12400 Examiner Hutcheson who assisted Corporal Davis at Columbus
stated that Corporal Davis had taken this amount with him to Jekyll Island
for the Peace Officers Meeting Further that he had lost his pocketbook and
had gone back to try to locate the same
The report was brought to Atlanta Headquarters and Corporal Davis
prior to going on a leave of absence made restitution of the 12400
This Department on January 1st 1960 secured a blanket position bond
coverage in the amount of 2500 to make certain that any shortage of this
type unaccounted for would be covered
Very truly yours
WPTee
Wm P Trotter Signed
WILLIAM P TROTTER
ColonelDirector
The fact that the money was refunded does not relieve William E Davis
for the legal liability in mishandling State funds
A formal report has not been filed for the period July 1 1961 through
October 31 1961 but all irregularities for this period known to the examiners
have been reported in this report
Financial records of the Department were found to be in good condition
All receipts disclosed by examination have been accounted for and expenditures
for the period under review appeared to be within the limits of budget ap
provals and supported by proper voucher with exceptions as mentioned
Appreciation is expressed to the officials and staff of the Department for
the cooperation and assistance given the State Auditors office during this
examination and throughout the year768
DEPARTMENT OF PUBLIC SAFETY
DETAIL OF EQUIPMENT PURCHASES
YEAR ENDED JUNE 30 1962
GENERAL EQUIPMENT
COMPANY
A M Builders Supply Co Inc
1 Range Hood 2995
1 Tappan Oven and Gas Surface Unit 21142
9 Door Mats 1879
Academic Press Inc
Stewarts Toxicology Volumes 1 and 2
Alexander W D Co
1 Steel Oven Unit 1 Hood and 1 Refrig 39100
1 G E Refrigerator and 1 G E Range 36200
Allen Ivan Co
36 Chair Cushions
Aloe A S Co of Georgia
1 Electric Heater
American Assorted Companies
144 Bath Towels
American Furnace Co
1 Natural Gas Fired Horizontal Furnace
with Automatic Controls
American Optical Co
6 Highway Targets and Eye Piece for Sight
Screener
American Photocopy Equipment Co
1 APECO Panel Lite Copier and 500 Sets
APECO Paper
Applied Research Laboratories
1 Leach Relay
Atlanta City Directory Co
3 1961 Atlanta City Directories
Atlanta Dictation Communication Co
2 Stenocord Combination Dictator
Transcriber and 20 Belts 47223
1 Stenocord Microphone 3712
Atlanta Stove Works Inc
2 Gas Heaters and 2 Thermostats
26016
4744
75300
10800
1900
16370
97685
18500
133 06
2306
19500
509 35
8822769
DEPARTMENT OF PUBLIC SAFETY
DETAIL OF EQUIPMENT PURCHASES
TEAR ENDED JUNE 30 1962
GENERAL EQUIPMENT Contd
COMPANY
Atlas Neon Co
5StateSeals 36 in Diameter 62500
5 State Seals 36 in Diameter 62500 125000
Auto Supply Equipment Co Inc
1 Drake Hydraulic Press 39690
Ball Stalker Co
1 Haskell Table Pongee Walnut with
Plastic Top 2439
1 Haskell Metal Table with Textolite Top 8800
2 Arnot Credenzas with Textolite Top 35380
1 Arnot Modular Desk with Textolite Top 29190
1 Arnot Bookcase 16200
1 Columbia Secretarial Desk 23840
1 Domore Chair 4590
1 FiveDrawer Letter Size File with Lock 15255
1 Arnot Bookcase 12350
2ListFinders 350 148394
Beck Gregg Hardware Co
5 12Gauge Remington Riot Guns 295 91
IStepLadder 3714 33305
BermanLipton Co
4 Y E Fingerprint Cabinets 90185
Bird Electronics Co
16 Elements 48400
Blalock Machinery Equipment Co
4 Onan Model 1AJ1R Gasoline Engine
Driven Generator Sets 166236
4 Onan Line Transfer Panels with Battery
Charger and Phase Relay 37500 203736
Blue Ridge Sheet Metal Works
Heat Pumps for Heating System 254700
The BobbsMerrill Co Inc
1 Copy Searches Seizures Immunities 4000
BostitchAtlanta Inc
1 Bostitch Stapling Machine 33281770
DEPARTMENT OF PUBLIC SAFETY
DETAIL OF EQUIPMENT PURCHASES
YEAR ENDED JUNE 30 1962
GENERAL EQUIPMENT Contd
COMPANY
Branham Publishing Co
1 Automobile Reference Book Complete
with Supplements
Bryant Lithographing Co
24 3x5 TwoDrawer Card Files
1 4Drawer Metal Cabinet
3 5Drawer Filing Cabinets
5 4Drawer Filing Cabinets
2 Deluxe Gray Posting Trays
2 Gray Deluxe Stands
5 4Drawer Steel Filing Cabinets
4 5Drawer Steel Filing Cabinets
5 4Drawer Steel Filing Cabinets
1 5Drawer Steel Filing Cabinet
17 Dozen Round Hole Quality Punches
1 3Drawer Letter Size File
4Drawer Letter Size Files
Websters Collegiate Dictionaries
Victor Sorters
Dozen Dandee Trash Cans
4Drawer Letter Size File Cabinets
10
6
2
2
5
Calhoun Company
1 70x70 DaLite Video Master A Screen
Less Tradein
CarithersWallaceCourtenay Inc
6 Beds 6 Dressers and Mirrors and 6 Night
Tables
1 Bed
1 Flat Top Desk and L
Secretarial Desk 40302
Less Tradein 2 Used Desks 100 00
1 TenDrawer 3x5 Card File
1 Posture Chair and 2 Side NoArm Chairs
13 Waste Baskets
10 Ash Trays
7 Letter Trays
2 Fluorescent Lamps
2 72x34 Tables
12 Side Arm Chrs and 1 Revolving Arm Chr
1 42 x30 Table
13100
101 50
37200
507 50
12800
7280
507 50
49600
507 50
12400
263 50
9515
1 015 00
3240
5130
3900
50750
7745
1845
899 28
3222
303 02
25500
223 96
3699
2700
2492
6650
318 32
331 74
7807
500
4 951 65
5900DEPARTMENT OF PUBLIC SAFETY
DETAIL OF EQUIPMENT PURCHASES
YEAR ENDED JUNE 30 1962
771
GENERAL EQUIPMENT Contd
COMPANY
CarithersWallaceCourtenay Contd
1 Sofa
1 Coffee Table
2 Coral Chairs
2 End Tables
2 Table Lamps
2 Ash Stands
1 Flat Top Desk
1 Gray File
1 Revolving Arm Chair
1 Side NoArm Chair
1 Office Valet
1 Posture Chair
1 Flat Top Desk
1 Revolving Arm Chair
1 Side NoArm Chair
2 Green Beds
8 Night Tables
4 Dressers
1 Flat Top Desk
1 Gray Table
1 Telephone Table
1 4Drawer File
2 NoArm Side Chairs
2 Sections Steel Shelving
1 Storage Cabinet
6 Green Beds
6 Green Beds 6 Dressers and Mirrors and 6
Night Stands
2 Revolving Arm Chairs
2 Legal Size 5Drawer Filing Cabinets
6 Green Beds
2 Tables 1 Revolving Arm Chair 8 Side
NoArm Chairs 1 Passenger Sofa
2 Flat Top Desks 1 Posture Chair 1 Revolv
ing Arm Chair 2 Side Arm Chairs 1 Side
NoArm Chair 1 Costumer 1 HiLo Tlw
Table
1 Posture Chair 2 Side NoArm Chairs 18
Compartment Sorter
1 Storage Cabinet Steel Shelving
1 3Passenger Sofa 1 2Passenger Sofa
2 Lounge Chairs 2 End Tables 1 Coffee
Table 1 Corner Table
2 Giftcraft Lamps 1 Steffel Lamp
21136
5600
212 72
9600
8500
2476
20060
116 45
8946
5588
2340
112 20
20060
8946
5588
6444
226 56
409 60
20060
7290
7807
116 45
139 40
7656
6525
211 20
97764
178 86
248 60
193 32
724 94
837 74
240 01
31121
687 90
117 50772
DEPARTMENT OF PUBLIC SAFETY
DETAIL OF EQUIPMENT PURCHASES
YEAR ENDED JUNE 30 1962
GENERAL EQUIPMENT Contd
COMPANY
CarithersWallaceCourtenay Contd
13 Waste Baskets 10 Ash Trays 7 Letter
Trays 2 Ash Stands 11367
2 Desks 1 Bookcase Unit 67477
1 5Drawer Letter File 1454
1 Posture Chair 2 Side NoArm Chairs 223 96
1 Sofa 2 Chairs 1 Coffee Table 1 End
Table 57608
13 Waste Baskets 10 Ash Trays 7 Letter
Trays 88 91
8 Green Beds 8 Night Stands 4 Dressers
with Mirrors 893 92
2TableLamps 2 Ash Stands 10976
8 NoArm Chairs 135 60
3 Tables 12 Side NoArm Chairs 1 Revolv
ing Arm Chair 72g 13
2 Revolving Arm Chairs 1 HiLo Tlw Stand
2 Side NoArm Chairs 1 Letter File 42738
1 Storage Cabinet 1 Section Shelving 27539
2 Flat Top Desks 1 Posture Chair 2 Side
NoArm Chairs 1 HiLo Tlw Stand
1 Chair 1 Letter File 81271
1 Desk 1 Revolving Arm Chair 2 Side
NoArm Chairs 1 HiLo Tlw Stand 51827
1 Desk and 1 Bookcase Unit 492 87
2 45x30 Desks 318 76
lHaskellTlw Table 4080
1 Steno Chair 34 00
3 Steno Chairs 102 OO
2 9Drawer Filing Cabinets 52276
1 10Drawer Card File 25500
1 9Drawer Filing Cabinet 26138
1 Sofa 1 Walnut Lounge 6 Side NoArm
Chairs 1 End Table 2 Flat Top Desks
2 Revolving Armchairs 100144
2 Sofa Groups 4 Walnut End Tables
2 Walnut Coffee Tables 1 Walnut Low
Lamp Table 2 Walnut Lounge Chairs
11 Lounge Chairs 5 Lamps 8 Beds
8 Night Tables 8 Dressers 8 NoArm
Chairs 5 Waste Baskets 18 Ash Trays
7 Letter Trays 2 Ash Stands 2 Cos
turners 536970 2453134773
DEPARTMENT OF PUBLIC SAFETY
DETAIL OF EQUIPMENT PURCHASES
YEAR ENDED JUNE 30 1962
GENERAL EQUIPMENT Contd
COMPANY
Central Scientific Co
1 Pressovac 7750
Christopher Publishing House
1 Copy Mr Typewriter 375
City Hardware Furniture Co
1 Metal Door and Lock 4825
Dalton Floor Covering Co
Vinyl Floor Covering 4100
Department of Defense Civil Defense Division
7 10 50x18 Mud and Snow Tires for DUKW 2100
Prorata Share of Radio Equipment 7747 66 7726 66
Drexler Shower Doors Inc
2 Shower Doors 7500
Eastman Kodak Stores Inc
1 Heiland Strebonar and 1 Eveready Btry 7557
1 Stern Standard Daylight Negative
Numbering Machine 1588 9145
Edenfield O E Jr
3 Wooden Tables 12700
Electronic Equipment Co Inc
1 Microphone 1500
Emergox of Atlanta
1 Emergox Twin Oxygen Unit and Refill
Adapter 8700
ExCel Venetian Blind Co Inc
1 New Venetian Blind 600
Fannin Cabinet Shop
CheckOut Stand and Bulletin Board 9700
1 Equipment Chest 1200 10900
Faulk Ottis R
2 Shower Doors 5000
Fisher Scientific Co
1 Heating Element 2500774
DEPARTMENT OF PUBLIC SAFETY
DETAIL OF EQUIPMENT PURCHASES
YEAR ENDED JUNE 30 1962
GENERAL EQUIPMENT Contd
COMPANY
Flanders A O
Remove Old Tile and Install Matico
Asphalt TileSwainsboro Building
Frigidaire Sales Corp
1 11Cu Ft Frigidaire Refrigerator
Fryes Foto Shop
1 Pakonomy Model 26 Dryer 61902
Less Tradein 1 Pako Liberty Dryer 81 00
Fulton Paper Co
7 Nibroc Chrome Towel Racks and 4 Nibroc
Chrome Cabinets
Gate City Table Co Inc
1 36x60x72 Walnut Table and 8 Chairs to
Match 7495
1 Table and 8 Chairs 7345
9Piece Table and Chair Set 7495
1 Table and 6 Chairs 9759
General Electric Supply Co
1 Oasis Water Cooler 11300
5 G E Electric Fans 15680
Georgia Business Service Inc
1 Geloso Steno Tape Remote TW Control
Headset Telephone Connector and
1 StenoTape DictatingTranscribing
SelfPowered Portable
Georgia Factory for the Blind
Mattresses and Box SpringsS
1 Mattress and 1 Box Spring
2 Mattresses and 2 Box Springs
5 Mattresses and 5 Box Springs
8 Mattresses and 8 Box Springs
8 Mattresses and 8 Box Springs
7 Mattresses and 1 Box Spring
Grainger W W Inc
1 Electric Heater
Graybar Electric Co Inc
6 Desk Lamps
633 86
5282
10565
26411
422 58
42258
21129
66500
208 49
53802
4048
32094
269 80
49363
211289
1357
13800775
DEPARTMENT OF PUBLIC SAFETY
DETAIL OF EQUIPMENT PURCHASES
YEAR ENDED JUNE 30 1962
GENERAL EQUIPMENT Contd
COMPANY
The Harrison Co
Recompiled 26 and 26a Ga Code Anno
tated
Vol 103 Ga Court of Appeals Reports
1961 Cumulative Pocket Parts Ga Code
Annotated
Ga Law Reporter
Vol 103 Ga Court of Appeals Reports
2 Sets Ga Code Annotated 4800
Less 1 Set Retd for Cr 2400
Vol 104 Ga Court of Appeals Reports
Heads Cabinet Shop
1 CheckOut Desk
Hendricks Cabinet and Bldg Supplies Inc
1 Counter Top and Desk
Hosch Brothers Co
6 Doz 4x6 Ga Flags and 6 Doz 4x6 V S
Flags
Isengor Camera Exchange
1 4x5 Burke James Commercial View
Camera with Raptar Lens 2 Gnc
Shutter Sliding Carriage Wood Lens
Board Carrying Case and Rexo Focus
ing Magnifier
12 Brownie Flash Mite Cameras and 2 Gross
Flash Bulbs
Jordan Furniture Co Inc
1 Philco Refrigerator Freezer
Knox Co
1 G E Electric Heater
Lippincott J B Co
1 Copy Detoxication Mechanisms
Lowery Builders Supply
1 28x28x23 Plywood Filing Cabinet
M F Supply Co Inc
1 C F Crown Graphic with Graphic R F
and Battery Mounting Bracket and
Handicase
2400
700
5000
2000
700
2400
700
222 08
180 20
13900
6561
7900
95112
40228
26000
1800
1838
3000
31315776
DEPARTMENT OF PUBLIC SAFETY
DETAIL OF EQUIPMENT PURCHASES
YEAR ENDED JUNE 30 1962
GENERAL EQUIPMENT Contd
COMPANY
Mack Publishing Co
U S Pharmacopoeia XVI
Massee Furniture Co Inc
1 12x13 Sandran Rug
2 Pole Lamps
Medical Economics
1 Physicians Desk Reference and Quarterly
Supplements
Merck Co Inc
The Merck Index 7th Edition
Miller Manufacturing Co
2 Alternators 1 Adapter and Supports
Monroe Office Supply Equipment Co
1 Silverton File and 200 Space Saver Card
Files
Mosby C Vv Co
1 Copy Andersons Pathology
Motorola Communications Electronics Inc
2 Rohn Type Towers and Accessories and
1 Mono Pole Antenna
1 Motorola Model T 1020 A Portable
Frequency and Deviation Meter
3 Portable Test Sets
1 Station Monitor
2 Signal Generators
1500 Foamflex Cable
12 Female Connectors
310 Mobile Units 310 Antennas
Remote Control Units
Test Sets Generators
Monitors Foamflex
Cables etc 20225925
Less Tradein Old Equip 35 336 30
2600
2990
Matthews Quality Draperies
Furnish and Install DraperiesAmericus 31349
Furnish and Install DraperiesBlue Ridge 313 49
Furnish and Install DraperiesManchester 313 49
Furnish and Install DraperiesVilla Rica 313 49
864 52
1 678 75
31500
44400
74400
1095 00
5700
1000
5590
1 253 96
600
1240
8020
106 20
1620
166 922 95
172121 22777
DEPARTMENT OF PUBLIC SAFETY
DETAIL OF EQUIPMENT PURCHASES
YEAR ENDED JUNE 30 1962
GENERAL EQUIPMENT Contd
COMPANY
Muni Quick Corp
1 Receiving Wave Guide Assembly and Rod 1872
Natural Floor Products Co
NAFPRO Corrugated AntiFatigue
Rubber Matting H Thickness Black
Color 9352
National Recorders Inc
Tapes for Timing Machine 4000
Pike E W Co Inc
12 HIPCO FlashOLens 10142
Pitney Bowes Inc
1 Pitney Bowes Mailing Machine 19000
Polk R L Co
1 Savannah City Directory 4200
1 Columbus City Directory 3500
1 Albany City Directory 3300
1 Gainesville City Directory 3500 14500
Reeves W H Lumber Co
1 G E Range and Refrigerator 37400
Reliable Supply Co
1 Nutone Intercom Radio 7 Nutone
Inside Speakers and 200 Ft Conductor
Wire 9323
Remington Rand
5 6Drawer Crossfiles 184535
1 Electric Typewriter 40050
1 Remington Full Keyboard Adder 15255
5 Remington Stand
11 Typewriters 967 50
Less Tradein 5 Royal
Typewriters 10500 86250
5 6Drawer Crossfiles 184535
5 Remington Standard 11
Typewriters 96750
Less Tradein 1 Underwood
2 Remington and 2 Royal
TW 10500 86250 596875778
DEPARTMENT OF PUBLIC SAFETY
DETAIL OF EQUIPMENT PURCHASES
YEAR ENDED JUNE 30 1962
GENERAL EQUIPMENT Contd
COMPANY
Rhodes Inc
8 Foam Rubber Pillows
Rlada Mills Co
12 Doz Sheets and 12 Doz Pillow Cases 34500
4 Doz Huck Towels 1100
Richs Inc
Drapes for Photo Room
Righton Distributing Co Inc
1 Foot Switch 1 Relay Control
1 Microphone Stand
Safeway Parking Equipment Service Inc
4 Model S5 Electromatic Radar Speed
Meter with Violation Meter
Sexton Bros Tire Co Inc
1 Tube for Army DUKW
SharpHorsey Hardware Co
12 Regina Industrial Floor Polishers 952 56
3 Electric Heaters 2049
1 Westinghouse Electric Heater 1009
1 Toastmaster Heater 1299
ShawWalker Co
1 5Drawer Letter File 9906
2 8Drawer 5x8 Card Files 46176
ShipmanWard Typewriter Co
The Office Machine Line Book
Simmons Company
2 6Drawer Chests with Mirrors 181 66
2 6Drawer Chests with Mirrors 18166
1 6Drawer Chest with Mirror 9083
SmithCorona Marchant Inc
4 SmithCorona Compact Elec TW 81000
Less Tradein 2 Royal and 1 Remington
TW 45O0
Smith Lumber Co
1 Radio and Filing Cabinet
2000
35600
5199
4325
3204 99
450
99613
56082
996
45415
76500
1500779
DEPARTMENT OF PUBLIC SAFETY
DETAIL OF EQUIPMENT PURCHASES
YEAR ENDED JUNE 30 1962
GENERAL EQUIPMENT Contd
COMPANY
Southeastern Supply Co
4 Radar Timers Model 1200 wParabolic
Antenna and Regular Meter and Window
Bracket
Southern Directory Co Inc
7 Sets Directories
3 Sets Directories
Specialty Distributing Co Inc
1 Simpson Model 260 Multimeter
1 Microvolt Attenuator
2 Bare Station Monopole Ground Plane
Antennas
The Stackpole Co
1 Halchers Notebook and 1 Small Arms
of the World
Sun Electric Corp
Battery Starter Tester
1 Power Light for Garage Cane Ck
Taylors
1 Bookcase
Thomas Charles C Publisher
1 Officer Small Department
1 Drug Metabolism
1 Krogman Human Skeleton
1 Sex Perversions Crimes 1 ASI Lie
Detection and 1 Evidential Docu
ments
Van Nostradt D Co Inc
1 Colorimetric Organic
1 DeNavarre Cosmetics
Ward Manufacturing Co
1 Bronze Plaque and 75 Name Plates
WellsEnberg Co Inc
1 Set Manual Driving Controls
White Hardware Co
1 Columbian Vise and 1 Delta Bench Grinder
151 20
1800
3 58000
16920
3427
1378
126 62
11200
2240
1050
1070
1428
1492
1300
1100
174 67
2399
8960
950
5040
2400
552 46
5491
13132780
DEPARTMENT OF PUBLIC SAFETY
DETAIL OF EQUIPMENT PURCHASES
YEAR ENDED JUNE 30 1962
GENERAL EQUIPMENT Contd
COMPANY
Wilensky Jake H Leather Co Inc
6 Briefcases Zipper CaseBrown Leather
Stock
Wiley John Sons Inc
1 Toxicity 1 Toxicology 1 XRay 3084
1 Selective Toxicity 1 Detoxication
Mechanisms 24 79
1 Detoxication 19 24
Will Corp of Georgia
1 Stero Microscope 1 Nicholas
Illuminator 684 n
1 Supplementary Lens Attachment 2700
1 Dual Source Unit 315 qq
1 Gas Chromatograph Fraction Collection
System Dual Column Valve Blood
Alcohol Column Molecular Sieve
Column Charcoal Column 1 Sola
Transformer and Recorder 4 27700
Williams Wilkins Co
Journal of Pharmacology and
1 Experimental Therapeutics 4000
1 Clinical Toxicology 16 00
1 Poisonous Plants of the U S 495
Wilson K R Inc
1 Remover 1 Replacer and 1 Adjustable
Wrench
Wyant Sons Paper Co
5 Nibroc Towel Cabinets 2871
8 Nibroc Towel Cabinets 43 16
Year Book Medical Publishers Inc
2 Copies Forensic Medicine
Sale of Used Furniture Fixtures Radio
Equipment
Total General Equipment
8554
7487
5 303 11
6095
2985
7187
1558
24059272
4 719 89
235 87283DEPARTMENT OF PUBLIC SAFETY
DETAIL OF EQUIPMENT PURCHASES
YEAR ENDED JUNE 30 1962
781
AUTOMOBILE TIRES AND TUBES
COMPANY
Pennsylvania Tire Co
700 710x15 4Ply Black Nylon Tires
6 850x14x14 4Ply Black Nylon Tires and
330 T P SafeTubes 881970
200 710x15 4Ply Black Nylon Tires and
25 750x14 4Ply Black Nylon Tires 2 68278
100 710x15 and 20 800x14 4Ply Black Nylon
Tires 145200
200 710x15 4Ply Black Nylon Tires and
96 T P SafeTubes 254288
100 710x15 and 25 750x14 4Ply Black Nylon
Tires 148625
200 710x15 4Ply Black Nylon Tires 162140
100 710x15 4Ply Black Nylon Tires 112219
4 950x14 4Ply Tires and 228 T P Safe Tubes 390 20
50 760x15 94 750x15 32 710x15 4Ply Black
Nylon Tires 290335
50 710x15 4Ply Black Nylon Tires and
48 T P SafeTubes 66644
100 760x15 and 6 710x15 4Ply Black Nylon Tires 1 401 60
139 710x15 4Ply Black Nylon Tires 166980
324 710x15 4Ply Black Nylon Tires and
96 T P SafeTubes 391183
168 T P SafeTubes 20116
15 850x14 200 710x15 100 760x15 4Ply Black
Nylon Tires 411725
200 710x15 4Ply Black Nylon Tires 2 344 60
200 710x15 100 760x15 4Ply Black Nylon Tires
and 144 T P SafeTubes 460842
23 750x14 20 800x14 4Ply Black Nylon Tires
4 ES954 White Sidewall Nylon Tires and
96 T P SafeTubes 59818
150 710x15 4Ply Black Nylon Tires and
50 T P Safe Tubes Less 51 Tires Re
turned for Credit 187405
200 710x15 4Ply Black Nylon Tires and
144 T P SafeTubes 261392
200 710x15 104 760x15 4Ply Black Nylon Tires
and 10 T P SafeTubes 388135
200 710x15 100 760x15 4Ply Black Nylon Tires
8 ES954 White Sidewall Nylon Tires and
96 T P SafeTubes 408108
15 750x14 10 800x14 4Ply Black Nylon Tires
and 10 T P SafeTubes 29985
55 290 28782
DEPARTMENT OF PUBLIC SAFETY
DETAIL OF EQUIPMENT PURCHASES
YEAR ENDED JUNE 30 1962
AUTOMOBILE TIRES AND TUBES Contd
COMPANY
LESS SALE OF TIRES TUBES BATTERIES
Atlanta Tire Mart
433 Tires X 541 48
Biles J F Battery Service
175 Batteries g81 75
Firestone Tire Rubber Co
1377 Tirea 4 932 Q2
Nicholson X W
746 Tubes 39824
Thornton Tire Co
2638 Tires 9413 46
Tire Finance Co
304 Tires 158 24
Turner County Recappers
197 Tubes U229
Total Automobile Tires and Tubes
1783748
37 45280
AUTOMOBILES
COMPANY
Lamar Pontiac Co Inc Macon Ga
1 1962 Pontiac Star Chief 4Door Sedan
McGill Truck Tractor Co
1 1962 Oldsmobile 98 Holiday Sports Sedan
Nix Ford Inc Cleveland Ga
20 1962 Fords
Otwell Motor Co Cumming Ga
47 1962 Fords
Parker White MotorsWaynesboro Ga
12 1961 Fords
Taber Pontiac Inc
24 1961Pontiacs 48 480 0Q
71 1962Pontiacs 15065500
304110
3 798 76
37 738 00
91 148 78
23160 00
199135 00
35802164783
DEPARTMENT OF PUBLIC SAFETY
DETAIL OF EQUIPMENT PURCHASES
YEAR ENDED JUNE 30 1962
AUTOMOBILES Contd
CARS PURCHASED
Fords79
Oldsmobile 1
Pontiacs96
176
LESS CARS SOLD
COMPANY
Adams Motor Co Atlanta Ga
1 1958Pontiac 60750
11960Ford 75700 136450
Benson Chevrolet Co Roswell Ga
2 1959 Fords 138100
Bishop BrothersAtlanta Ga
2 1959 Fords 123498
1 1960Ford 100299
6 1960Fords 433594
2 1960 Plymouths 104398
1 1961 Plymouth 83999
Bowers Used Parts Co
Moultrie Ga
1 1960 Ford Wrecked
Call Used Cars Auto Parts
Douglasville Ga
1 1958 Ford 41100
1 1959 Ford 70700
2 1960 Plymouths 122100 233900
Cross Used CarsAtlanta Ga
2 1959Fords 133980
1 1960Ford 65990
3 1960 Plymouths 177570
11958Pontiac 57190 434730
8 457 88
30300784
DEPARTMENT OF PUBLIC SAFETY
DETAIL OF EQUIPMENT PURCHASES
YEAR ENDED JUNE 30 1962
AUTOMOBILES Contd
COMPANY
LESS CARS SOLD Contd
Dolvin Lane Motor Co
Atlanta Ga
1 1959 Chevrolet 81300
1 1960 Chevrolet 453 00
2 1959 Fords 12800
Draper MotorsAtlanta Ga
2 1958 Chevrolets 1319 04
1 1959Ford m m
Gee GlennPendergrass Ga
1 1957 Plymouth 39000
2 1960 Plymouths 110000
Gibbs Hawthorne Used Cars
Gordon Ga
1 1957 Chevrolet 57500
2 1958 Chevrolets 130000
2 1960 Chevrolets 1794 00
1 1958 Ford 57500
4 1959 Fords 282000
6 1960 Fords 547900
4 1960 Plymouths 322500
3 1961 Plymouths 275000
1 1961 Plymouth Wrecked 69500
1 1957 Pontiac 47500
Gilley MotorsHapeville Ga
4 1959 Chevrolets 316600
1 1960 Chevrolet 92700
1 1961 Chevrolet 81700
5 1959Fords 316400
13 1960Fords 958900
1 1961 Ford Wrecked 927 00
5 1960 Plymouths 371700
2 1961 Plymouths Wrecked 22900
1 1961 Plymouth 66700
1 1959 Pontiac Wrecked 46700
Harp F M Forsyth Ga
1 1960 Plymouth Wrecked
2 557 00
1 986 04
1 490 00
19 688 00
23 670 00
27613785
DEPARTMENT OF PUBLIC SAFETY
DETAIL OF EQUIPMENT PURCHASES
YEAR ENDED JUNE 30 1962
AUTOMOBILES Contd
COMPANY
LESS CARS SOLD Contd
Hill Top Auto Salvage Inc
Atlanta Ga
1 1959 Pontiac Wrecked 36750
Howell NealBainbridge Ga
1 1960 Ford 99500
King E F Powder Springs Ga
8 1959 Fords 541983
Jims Used OarsLincolnton N C
1 1960 Ford 71200
2 1960 Plymouths 117800 189000
Lanier MotorsBowdon Ga
2 1960Fords 151000
5 1961 Plymouths 372000
1 1958 Pontiac 65700
2 1959 Pontiacs 174600 763300
Lawson A W Used Cars and
TrucksJasper Ga
2 1959 Chevrolets 138400
Lester William M Marietta Ga
1 1959 Ford 75250
MidSouth Auto PartsMacon Ga
1 1958 Pontiac Wrecked 28300
Pyron J J Used Cars
Fayetteville Ga
2 1959 Fords 145300
3 1960 Fords 227950
2 1960 Plymouths 135800
1 1961 Plymouth 92650 601700
Ragan Ansel S Atlanta Ga
1 1957 Pontiac 53759
Strickland MotorsAtlanta Ga
1 1958 Chevrolet 67000
2 1959 Fords 121400
11960Ford 104400 292800786
DEPARTMENT OF PUBLIC SAFETY
DETAIL OF EQUIPMENT PURCHASES
YEAR ENDED JUNE 30 1962
AUTOMOBILES Contd
COMPANY
LESS CARS SOLD Contd
Tallant Bros Cumming Ga
2 1958 Chevrolets 101900
2 1959 Chevrolets 145900
1 1960 Chevrolet 85000
1 1959 Ford 59100
7 1960 Fords 466000
1 1961 Ford 52900
2 1961 Plymouths 132100 1042900
Tench Charles V Cornelia Ga
1 1957 Chevrolet 65233
Walls JimmyAtlanta Ga
1 1958 Buick 82607
Woodstock Motors Sales Serv
Woodstock Ga
2 1959 Fords 114800
2 1960Fords 173300 288100 11085567
Total Automobiles
Total Equip Purchased 52049160
24716597
CARS SOLD
24 Chevrolets
85 Fords
40 Plymouths
10 Pontiacs
1 Buick
160
787
PUBLIC SERVICE
COMMISSION788
PUBLIC SERVICE COMMISSION
RECEIPTS 1962 1961
INCOME FROM STATE REVENUE ALLOTMENTS
Appropriation 400 000 00 30850000
Budget Balancing Adj ustment 20 682 61 80 953 95
Transfers Other Spending Units 9287 617 76
Total Income Receipts 42077548 38883619
NONINCOME
Private Trust Funds 3 434 69 2 712 40
State Revenue Collections Unfunded 37 00 35 00
CASH BALANCES JULY 1st
Budget Funds 393327 153745
State Revenue Collections Unfunded 35 00
Total 42818044 39308604
PAYMENTS
EXPENSE
Personal Services 33543290
Travel 2648698
Supplies Materials 841547
Communication lg 309 7g
Publications Printing 3 773 2
Repairs 45245
Rents 15210
Insurance 117 80
Pensions Benefits 26 07209
Equipment 2 65266
Miscellaneous 602 q
Total Expense Payments 42146822
NONCOST
Private Trust Funds 434 69
CASH BALANCES JUNE 30th
Budget Funds 324053
State Revenue Collections Unfunded 3700
Total 428 i80 44
300 26111
2603279
8 047 67
14 338 03
4 533 92
771 66
152 10
7494
22165 29
8 440 02
1 622 84
386 440 37
2 712 40
3 933 27
393 086 04789
PUBLIC SERVICE COMMISSION
SUMMARY
FINANCIAL CONDITION
The Public Service Commission ended the fiscal year on June 30 1962
with a surplus of 294080 available for operations subject to budget ap
provals after providing reserve of 30375 for accounts payable and 3700
for Unfunded Revenue Collections
REVENUE COLLECTIONS
The Public Service Commission is the revenuecollecting agency for
licenses and fees levied against Motor Carriers coming under the jurisdiction
of this office as provided by law
In the year ended June 30 1962 25633700 was collected from licenses
issued to Motor Carriers and 419500 from Certificates of Public Con
venience making a total of 26053200 to be accounted for 26049500 was
transferred to the State Treasury in the period under review and 3700 re
mained on hand at June 30 1962 to be funded to the Treasury in the next
fiscal period
AVAILABLE INCOME AND OPERATING COSTS
State Appropriation for the operation of the Public Service Commission
in the year ended June 30 1962 was 40000000 To meet expenditures ap
proved on budget 2068261 was transferred from the States Emergency
Fund making total allotment for the year 42068261
In addition to the 42068261 funds provided as the current years ap
propriation 221984 was transferred from the State Department of Public
Defense making total receipts of 42290245
From the 42290245 total income received 212697 was transferred to
the State Personnel Board of which 70697 was for the pro rata cost of Merit
System Administration and 142000 for Employees Health Insurance Fund
leaving net income available to the Public Service Commission 42077548
The 42077548 net income and the 393327 cash balance at the be
ginning of the period made a total of 42470875 available with which to
meet expenditures approved on budget for the fiscal year
42146822 of the available funds was expended in the year for budget
approved items of expense and 324053 remained on hand June 30 1962
the end of the fiscal year790
PUBLIC SERVICE COMMISSION
COMPARISON OF OPERATING COSTS
Expenditures for operating cost of the Commission in the past three years
are compared in the statement following
EXPENSE
Personal Services
Travel Expense
Supplies Materials
Communication
Stamping Printing
Repairs Alterations
Rents
Insurance Bond
Pensions
Equipment
Miscellaneous
YEAR ENDED JUNE 30
1962 1961 1960

33543290 300 261 11 251 809 80
26 486 98 26 032 79 27 30413
8 415 47 8 047 67 6 835 69
16 309 79 14 338 03 1045411
3 773 82 4 533 92 3 047 31
452 45 771 66 432 43
15210 15210 140 40
117 80 7494 4250
26 072 09 22 165 29 18 920 48
2 652 66 8 440 02 1 61816
1 60216 1 622 84 2 549 37
42146822 386 440 37 323 154 38
Number of Employees on Payroll
June 30
48
48
38
GENERAL
The Commission has on file with the Governor of the State Public Official
Schedule Bond No 1157245 of the National Surety Corporation covering faith
ful performance of duties and accounting for funds with amount of coverage
as follows
Crawford L Pilcher Chairman 250000
A O Randall Secty 250000
Robert N Fellows Cashier 2 00000
A J Fort Inspector 200000
T S Tyson Inspector 200000
W E Doolittle Inspector 2 00000
Donald L Lawrence Inspector 2 00000
James H Hooks Jr Inspector 2 00000
Herbert R Daugherty Inspector 2 00000
1900000791
PUBLIC SERVICE COMMISSION
In the fiscal year ended June 30 1962 there was an overpayment of 402
in the reimbursement of travel expense 102 to Mr D N Smith and 300
to Mr T S Tyson These overpayments resulted from an error in mileage
computation and should be refunded by the respective employees and de
posited to the Public Service Commission account
AH receipts disclosed by examination have been accounted for and ex
penditures for the period under review were within the limits of budget ap
provals and supported by proper voucher with exception as noted
Books and records of the Public Service Commission were found in good
condition and appreciation is expressed to the officials and staff for the
cooperation and assistance given the State Auditors office during this ex
amination and throughout the year793
DEPARTMENT OF
PUBLIC WELFARE
BENEFITS AND
ADMINISTRATIVE FUNDS794
DEPARTMENT OF PUBLIC WELFARE
BENEFITS AND ADMINISTRATIVE FUNDS
RECEIPTS 1962
INCOME FROM STATE REVENUE ALLOTMENT
Appropriation 2203500000
Budget Balancing Adjustment 107658414
Revenues Retained
Grants from U S Government 7515888399
County Participation 3 427 984 94
Refunds 45000
Transfers Other Spending Units 39796 71
Total Income Receipts 9950593808
NONINCOME
Private Trust Funds 13006 62
CASH BALANCES JULY 1st
Budget Funds 221739418
Private Trust Funds l 079 79
Total 10173741867
PAYMENTS
EXPENSE
Personal Services 873 204 78
Travel 4848114
Supplies Materials 2963317
Communication 91 953 65
Publications Printing 5771611
Repairs 734379
Rents 6215545
Insurance 160 31
Indemnities 65 25
Pensions Retirement Systems 6775778
Grants to Counties 4597437 68
Equipment 6489014
Miscellaneous 11159 62
Benefits 8754546135
Total Expense Payments 9345742022
NONCOST
Private Trust Funds 12 653 50
CASH BALANCES JUNE 30th
Budget Funds 826591204
Private Trust Funds 143291
Total 10173741867
1961
21 535 000 00
735 509 42
62 491 072 61
3 459 122 70
3513459
86 714 551 30
1210111
7 262 467 30
1 039 58
93 990159 29
761 708 49
43 52512
24 328 91
88 205 98
39 489 49
6 521 63
52 591 87
11000
61 583 89
3 977105 55
17 033 46
7 563 51
86 679 856 52
91 759 624 42
12 060 90
2 217 39418
1 079 79
93 990159 29795
DEPARTMENT OF PUBLIC WELFARE
BENEFITS AND ADMINISTRATIVE FUNDS
CURRENT BALANCE SHEET
JUNE 30 1962
ASSETS
CASH ASSETS
Budget Funds
State Funds172311385
Federal Funds 654249019
County Funds 30800
Private Trust and Agency Funds
U S Income Tax 2062877
Georgia Income Tax 390315
EmployeesRet 1972283
Social Security 1476280
Group Insurance 303
State Employees Health Ins 142988
265 912 04
ACCOUNTS RECEIVABLE
State Funds
Norene M Milburn and Recipients
For Public Assistance Overpayments
60 450 46
8 326 362 50
13 558 67
339 92117
Note There is an additional 2297300 in overpayments to Recipients of
Public Assistance Benefits in Glascock County by reason of erro
neous certifications made by Norene M Milburn County Director796
DEPARTMENT OF PUBLIC WELFARE
BENEFITS AND ADMINISTRATIVE FUNDS
CURRENT BALANCE SHEET
JUNE 30 1962
LIABILITIES RESERVES SURPLUS
LIABILITIES
Accounts Payable
State Office
Grants to Counties for Adminis
22 321 39
402 000 00 424 321 39
RESERVES
For Unallotted Funds on Hand
State Funds
For OneHalf J Mo s Pub
Assist Benefits 80000000
For Medical Care 40000000 120000000
Federal Funds
Public Assistance6478 997 31
Child Welfare 6313295
Cuban Refugee Relief 35993 654249019
County Funds
Public Assistance 308 00
Private Trust and Agency Funds 60 450 46
SURPLUS
State Funds
For Benefits 5705613
For Administrative Operations 44 847 03
For Grants to Counties for
Adminis 1044797
7 803 248 65
11235113
8 339 921 17797
DEPARTMENT OF PUBLIC WELFARE
BENEFITS AND ADMINISTRATIVE FUNDS
SUMMARY
INTRODUCTION
The within report covers an examination of the Benefits and Administra
tive Funds of the State Department of Public Welfare for the fiscal year ended
June 30 1962 The State Institutions coming under the control of the De
partment are reported under separate cover
FINANCIAL CONDITION
The Department ended the fiscal year on June 30 1962 with surplus State
funds of 111235113 of which 5705613 was for benefit payments 4484703
for administration of the State Office and 1044797 for Administrative
Grants to County Welfare Departments Necessary reserves have been pro
vided to cover 42432139 outstanding accounts payable and encumbrances
and 780324865 unallotted State Federal and County funds held on this
date
Surplus State fund balances at the end of the period represent the excess
of funds which have been provided under the budget over obligations incurred
and will be available for expenditure in the next fiscal period subject to
budget reapprovals
Federal funds for benefit payments and administrative expenses are
advanced to the State for deposit in special bank accounts and are subject to
withdrawal only when expenditures are made chargeable to the activity for
which the funds have been allotted Unexpended Federal funds are reported
as unallotted funds on deposit with the State and are not included in surplus
AVAILABLE INCOME AND OPERATING COSTS
State Appropriation for payment of benefits in the year ended June 30
1962 was 1930000000 The amount provided with which to meet expendi
tures approved on budget was 1826826938 and the remaining 103173062
was lapsed to the States General Fund as provided by law
Appropriation for the administrative expense of the State Office was
70000000 The amount provided with which to meet expenditures ap
proved on budget was 65530717 and the remainder of 4469283 was
lapsed to the States General Fund under provisions of State law798
DEPARTMENT OF PUBLIC WELFARE
BENEFITS AND ADMINISTRATIVE FUNDS
Appropriation for Administrative Grants to Counties for the fiscal year
ended June 30 1962 was 203500000 The amount provided with which
to meet expenditures given budget approval was 203483931 and the re
maining 16069 was lapsed to the States Emergency Fund under pro
visions of State law
Receipts from the Federal Government for benefits and administration
amounted to 7515888399 and 342798494 was received from Counties
for participation in public assistance benefits 45000 was received as a re
fund on adoption service and 503265 transfer from the Department of
Defense
Total receipts from the State the Federal Government the Counties
and other sources in the year ended June 30 1962 amounted to 9955076744
From the funds received 2683465 was transferred to the State Person
nel Board for the pro rata share of the cost of Merit System Administration
and Employees Health Insurance and 1799471 to the State Department
of Education leaving 9950593808 net income available for paying bene
fits administrative expenses and Grants to County Welfare Departments in
the fiscal year
The 9950593808 net income together with the cash balance of
221739418 on hand at the beginning of the fiscal year made total funds
available in the period under review 10172333226
From the 10172333226 funds available 8754546135 benefits were
paid 459743768 Grants were made to County Welfare Departments for
Administration and 131452119 used for administrative expense of the
State Office and 826591204 remained on hand June 30 1962 the end of
the fiscal year
Of this 826591204 remaining cash balance 172311385 was in State
funds and available for expenditure in the next fiscal period subject to budget
reapprovals after providing for liquidation of outstanding accounts payable
and encumbrances and 654279819 was the net amount of unallotted
Federal and County funds on deposit with the State
BENEFIT PAYMENTS
Benefit payments for year were 8728624852 for public assistance and
25921283 for Child Welfare benefits a total of 8754546135
Public assistance benefit payments exclusive of 325787 Cuban relief
in the year ended June 30 1962 are summarized as followsDEPARTMENT OF PUBLIC WELFARE
BENEFITS AND ADMINISTRATIVE FUNDS
799

PUBLIC STATE
ASSISTANCE FUNDS
Old Age1118546742
Blind 48289427
Dependent Children 3160 359 22
Disabled 3 20417970
Totals18 032 900 61
COUNTY
FUNDS
2069153 63
87 165 68
689 488 88
582183 00
FEDERAL
FUNDS
40 061 429 70
1 609 082 05
13 385 075 50
10 766 511 60
TOTAL
FUNDS
53 316 050 75
217914200
17 234 923 60
14 552 874 30
3 427 99119 65 822 098 85 87 282 990 65
PERCENTAGES
Old Age 2098
Blind 2216
Dependent Children 18 33
Disabled 2202
20 66
3 88 7514 100
400 73 84 100
400 77 67 100
400 73 98 100
3 93
75 41
100
On pages 1012 of the unit report is a summary of public assistance bene
fit payments under the four categories Old Age Blind Dependent Children
and Disabled showing the amount and the number of individuals by months
and average allowances In this schedule the number of individuals and
amounts paid as benefits are the net numbers and amounts after deducting
for checks returned for cancellation
The number of recipients of Old Age Assistance Aid to the Blind Aid to
Dependent Children and Aid to the Disabled together with unit amount of
payments for the month of September 1961 as compiled by the Welfare
Departments Division of Research and Statistics are shown in the follow
ing statement800
DEPARTMENT OF PUBLIC WELFARE
BENEFITS AND ADMINISTRATIVE FUNDS
NUMBER OF PAYMENTS
AID TO
OLD AGE AID TO DEPENDENT AID TO
AMOUNT ASSISTANCE THE BLIND CHILDREN DISABLED
400 305 1 10 36
500 517 11 8 38
600 581 7 12 36
700 611 7 9 49
800 571 6 10 52
900 613 2 17 39
1000 611 7 12 55
1100 586 6 15 53
1200 644 10 19 53
1300 679 10 14 54
1400 660 11 21 66
1500 660 6 13 58
1600 609 10 16 59
1700 606 9 21 74
1800 615 4 27 60
1900 595 3 22 52
2000 588 18 21 73
2100 514 10 20 58
2200 516 8 30 56
2300 533 11 29 64
2400 558 6 25 62
2500 648 13 27 60
2600 566 10 32 63
2700 657 14 30 67
2800 630 2 37 64
2900 652 11 33 60
3000 629 9 23 73
3100 523 9 22 78
3200 586 10 28 69
3300 566 9 20 72
3400 611 12 1154 82
3500 568 9 25 76
3600 614 16 27 100
3700 555 11 36 71
3800 501 12 23 77
3900 523 14 41 67
4000 1336 28 29 214
4100 795 26 25 202
4200 1120 48 21 459
4300 1906 100 27 759
4400 2799 125 29 980
4500 4527 166 37 1319
4600 5358 206 31 1287
DEPARTMENT OF PUBLIC WELFARE
BENEFITS AND ADMINISTRATIVE FUNDS
801
NUMBER OF PAYMENTS
AID TO
OLD AGE AID TO DEPENDENT AID TO
AMOUNT ASSISTANCE THE BLIND CHILDREN DISABLED
4700 4320 153 34 1101
4800 3651 150 35 839
4900 3619 121 37 872
5000 3359 137 37 869
5100 2531 93 33 621
5200 2436 100 39 593
5300 2494 85 35 550
5400 1987 93 42 552
5500 2043 81 41 635
5600 1731 70 39 446
5700 1600 75 43 483
5800 1968 70 46 510
5900 1434 66 3272 389
6000 1623 83 23 478
6100 1119 60 25 298
6200 1048 46 23 288
6300 827 46 27 227
6400 1123 46 25 298
6500 16 919 1009 14 5827
6600 26
6700 28
6800 29
6900 26
70 00 41
7100 31
7200 26
7300 30
7400 27
7500 34
7600 23
7700 29
7800 22
7900 39
8000 39
8100 37
8200 48
8300 44
8400 2605
8500 21
8600 19
8700 26
8800 26
8900 14
9000 15
802
DEPARTMENT OF PUBLIC WELFARE
BENEFITS AND ADMINISTRATIVE FUNDS
NUMBER OF PAYMENTS
AID TO
OLD AGE AID TO DEPENDENT AID TO
AMOUNT ASSISTANCE THE BLIND CHILDREN DISABLED
9100 26
9200 28
9300 16
9400 27
9500 27
9600 14
9700 23
9800 33
9900 22
100 00 22
101 00 27
10200 20
103 00 33
10400 33
105 00 20
106 00 24
107 00 24
108 00 24
109 00 2032
110 00 22
111 00 12
112 00 12
113 00 15
114 00 14
115 00 15
116 00 15
117 00 22
118 00 18
119 00 8
12000 17
121 00 24
122 00 21
123 00 14
12400 16
125 00 20
12600 17
12700 17
12800 22
129 00 29
130 00 22
13100 14
132 00 17
133 00 12
13400 3754
803
DEPARTMENT OF PUBLIC WELFARE
BENEFITS AND ADMINISTRATIVE FUNDS
Child Welfare benefits were paid by the County Departments in the
amount of 43378917 and of this amount the State Department reimbursed
the County Departments 21689198 from Federal Funds In addition to
these payments maternity home care payments of 4215000 were made
by the State Department from Federal Funds and 17085 for return of runa
way children from Federal Funds The benefit payments are distributed as
follows
BENEFITS
Foster Home Care of Children 21689198
Maternity Home Care of Unmarried Mothers 4215000
Return of Runaway Children 17085
Total 25921283
FUND DISTRIBUTION
Foster Home Care Payments by County Departments 43378917
Less County Participation 21689719
Reimbursements by State Dept Federal Funds 216891 98
Maternity Care Payments by State Dept Federal Funds 4215000
Return of Runaway Children Federal Funds 170 85
Total Child Welfare Benefits Federal Funds 259 212 83
The total of 25921283 expended the past year for Child Welfare benefits
compares with 19931504 for the previous year and 16836682 two years
ago
Schedule on pages 13 through 16 of the unit report is a statement by
Counties of Public Assistance and Child Welfare benefits paid in the year
ended June 30 1962 and Grants to County Welfare Departments for salaries
and other administrative expenses
COMPARISON OF BENEFIT PAYMENTS
Benefits paid for the past three years are compared in the following
statement804
DEPARTMENT OF PUBLIC WELFARE
BENEFITS AND ADMINISTRATIVE FUNDS
YEAR ENDED JUNE 30
PUBLIC ASSISTANCE 1962 1961 i960
Old Age 5331605075 5408044748 5505484569
Blind 217914200 225288500 2225 647 00
Dependent Children 17 234 923 60 16 362 845 00 16 050 238 00
Disabled 1455287430 1378436400 12 597 411 00
Total 1728299065 8648054148 8592814169
CHILD WELFARE
Foster Home Care of Children
Return of Runaway Children
Maternity Home Care of
Unmarried Mothers
216 891 98 166 776 90
170 85 161 74
134 381 92
1010
42150 00
32 376 40
33 974 90
Totals
25921283 19931504 16836682
A comparison of Public Assistance Benefits paid in the month of June 1962
with payments for the same month in 1961 and 1960 is shown below
JUNE 1962
Old Age
Blind
Dependent Children
Disabled
JUNE 1961
Old Age
Blind
Dependent Children
Disabled
JUNE 1960
Old Age
Blind
Dependent Children
Disabled
Number of Individuals 92 618 Net Amount Paid 4 563 930 92 167 449 00 1 431 300 00 1 252 488 00 Average Allowance Per Individual
3 208 4928
47 952 24 395 5250
29 85
5134
168173 7 415167 92 4409
94 939 4 468 751 00 187 769 00 1 368 685 00 1187 339 00
3566 45 813 4707
5266
23 053 30 27
5150
167 371 7 212 544 00 4309
96 106 3555 42 986 21 410 4 54505500 186 706 00 1 315 372 00 1110 239 00 4729 5252 3060 5186
164 057 7157 372 00 4363
805
DEPARTMENT OF PUBLIC WELFARE
BENEFITS AND ADMINISTRATIVE FUNDS
Since the beginning of the Program in 1937 97894104644 has been paid
in Public Assistance Benefits Old Age Assistance Aid to the Blind Aid to
Dependent Children and Aid to Disabled 309073048 for Crippled
Children Benefits in the form of medical and hospital care furnished
143497995 Child Welfare for foster home care and other expense of chil
dren 720329 Civilian War Assistance Benefits and 325787 Cuban relief
a grand total of 98347721803 and these payments are tabulated by fiscal
years as follows
Year Public Crippled Child Civilian
Ended Assistance Children Welfare War Cuban
June 30 Benefits Benefits Benefits Assist Relief
1938 3 240 577 72 22 29201
1939 4 715 550 00 162 663 25
1940 3 455 784 50 165 053 04
1941 5 328 710 50 182 932 23
1942 7 473 435 00 213 886 07
1943 9 394 335 50 127 585 59 25000
1944 10 363 311 50 148 421 49 435 50
1945 10 589 295 00 139 672 99 346 40
1946 11 262 813 93 167 92214 1 25177
1947 16 413 752 00 233 932 43 4 919 62
1948 20 437 031 50 317 248 88
1949 27 212 894 00 366 295 77
1950 33 709 923 00 392 258 56 11 411 48
1951 39 738 089 50 450 566 03 39 428 29
1952 46 819156 89 00 52 823 79
1953 52 868 662 30 74 090 95
1954 58 471 209 00 85 559 46
1955 62 247 685 98 85 470 50
1956 65 084 889 00 63 230 70
1957 71 717 209 41 91 309 51
1958 75 301 511 39 133 929 54
1959 83 403 545 00 170 831 04
1960 85 928141 69 168 366 82
1961 86 480 541 48 199 315 04
1962 87 282 990 65 259 212 83 3 257 87
978 941 046 44 3 090 730 48 1 434 979 95 7 203 29 325787
Crippled Children Program reported under State Department of Public Health
since year ended June 30 1951806
DEPARTMENT OF PUBLIC WELFARE
BENEFITS AND ADMINISTRATIVE FUNDS
ADMINISTRATIVE EXPENSE AND GRANTS TO COUNTIES
The cost of administering all operations of the Welfare Program by the
Department in the year ended June 30 1962 was 591195887 of which
131452119 was for State Office expense and 459743768 Grants to County
Welfare Departments
The cost of administrative operations of the State Office of the Depart
ment amounting to 131452119 consists of 103357147 expense incurred
in administering the Public Assistance Program 24397018 for Child Wel
fare Services 45126 for other Welfare service 14886 for General Relief
2002391 cost of administering the State Institutions under the control of
the Department 1071722 Emergency Welfare Services and 563829 for
Adoption Services
Grants to Counties for administrative expenses amounting to 459743768
represent payments of 393579440 to County Welfare Departments based
upon their approved budgets for salary and travel of the County Director
and other staff members when engaged in the performance of welfare duties
for which the State makes appropriation plus 15611211 for Child Welfare
Special Program representing 60 Federal participation in salaries and travel
plus 18683963 representing Federal 50 participation in other adminis
trative expenses of the County Welfare Departments disbursed to public
assistance program and 31869154 paid as employers contributions to the
Employees Retirement System for member employees of the County Wel
fare Departments
By other administrative expense in which the Federal Government will
participate to the extent of 50 of such expenditures chargeable to old age
assistance aid to the blind aid to dependent children and aid to disabled is
meant those expenses in addition to salaries and travel that are necessary
for the effective and efficient operation of the County Departments These
include office supplies communication services equipment etc together
with certain expenditures in connection with the establishment and main
tenance of eligibility of applicants and recipients of Special Public Assistance
COMPARISON OF ADMINISTRATIVE EXPENSE
The administrative expenses of the Department of Public Welfare and
Grants to County Welfare Departments for the past three years are compared
in the following statement807
DEPARTMENT OF PUBLIC WELFARE
BENEFITS AND ADMINISTRATIVE FUNDS
YEAR ENDED JUNE 30
BY ACTIVITY 1962 1961 1960
Public Assistance Program5 341 220 93 4 68215414 4 532 928 35
Child Welfare Service 43033766 28269249 27583574
Other Relief Programs 2426038 2064212 2172916
State Institutions 2002391 2193949 3662019
Adoption Service 9611599 7233966 6953455
Totals591195887 507976790 493664799
BY OBJECT
State Office
Personal Services 87320478 76170849 74857136
Travel 4848114 4352512 4714845
Supplies 2963317 2432891 2266774
Communication 9195365 8820598 8625261
Printing Publicity 5771611 3948949 3325890
Repairs 734379 652163 429085
Rents 6215545 5259187 4781731
Insurance Bonding 16031 11000 703295
Indemnities 6525 10600
Pensions Ret System 6775778 6158389 5999410
Equipment 6489014 1703346 1377165
Miscellaneous 1115962 756351 583627
Subtotals131452119 110266235 107674819
Grants to Counties for Administration 4 597 437 68 3 977105 55 3 859 899 80
Totals591195887 507976790 493664799
BY FUNDS
State Funds262088439 228041533 221098622
FederalFunds 329107448 279935257 272566177
Totals591195887 507976790 493664799
Number of Employees on Payroll
June 30 174 156 161DEPARTMENT OF PUBLIC WELFARE
BENEFITS AND ADMINISTRATIVE FUNDS
PRIVATE TRUST AND AGENCY FUNDS
Private Trust and Agency Funds handled by the Department in the year
ended June 30 1962 were 23980280 U S Income Taxes withheld from
salaries 58073787 contributions by employers and employees to the
Employees Retirement System 10214689 Social Security contributions
1491891 State Income Tax Withholdings 1157674 withheld for Group
Insurance Premiums and 142988 State Employees Health Insurance
From the 23980280 U S Income Tax withheld from salaries 23705828
was remitted to the Director of Internal Revenue This 274452 net dif
ference together with a balance of 1788425 from the previous year left a
balance of 2062877 at June 30 1962
The 58083787 contributions by employers and employees to the Retire
ment System and 10214689 Social Security contributions together with a
balance of 2918321 on hand at the beginning of the fiscal period made a
total of 71206797 to be accounted for
Of this 71206797 to be accounted for 23026803 was remitted to the
Employees Retirement System for employees contributions 34767714 for
employers contributions 4984373 employees contributions to Social
Security and 4979344 employers contributions to Social Security leaving
a net balance of 3448563 on hand June 30 1962 due to Employees Retire
ment System
The Welfare Department also collected or withheld from salaries
1491891 for State Income Tax in the year under review This together
with a balance of 307514 on hand at the beginning of the fiscal period made
a total of 1799405
Of this 1799405 to be accounted for 1409090 was remitted to the
Department of Revenue Income Tax Unit leaving a net balance of 390315
on hand June 30 1962 due to Department of Revenue
Group Insurance withholdings amounted to 1157674 in the period under
review This 1157674 together with a balance of 107979 at the beginning
of the period made a total of 1265653 to be accounted for From this
1265653 to be accounted for 1265350 was remitted to insurance com
panies leaving a balance at June 30 1962 of 303
Funds in the amount of 142988 were withheld for State Employees
Health Insurance No remittances were made during the period under review
leaving a balance of 142988
U S Income Tax Withholdings cover only employees salaries paid
through the State Office of the Department of Public Welfare but contri809
DEPARTMENT OF PUBLIC WELFARE
BENEFITS AND ADMINISTRATIVE FUNDS
butions to the Retirement System cover State Office salaries the salaries of
employees of State Institutions under the control of the Department of Public
Welfare and member employees of County Welfare Departments
OVERPAYMENTS OF PUBLIC ASSISTANCE BENEFITS
GLASCOCK COUNTY
Code Section 401805 provides that the State Auditor shall audit all
accounts and make reports thereon and in which report the State Auditor
shall call special attention to any illegal improper or unnecessary expendi
ture or failures to keep records and vouchers required by law and all in
accuracies irregularities and shortages and shall file same for the use of
the Press of the State
In compliance with provisions of the Code Section quoted overpayments
of Public Assistance Benefits in Glascock County made on erroneous and
fraudulent certifications by Mrs Norene M Milburn County Director
Glascock County Welfare Department were cited in the audit report for the
fiscal year ended June 30 1960 No evidence was found to show that the
funds or any part thereof involved in the overpayments were diverted to the
personal use of Mrs Milburn See Summary of Audit of the Department of
Public Welfare for the fiscal year ended June 30 1960 for complete report of
findings
Audit and investigation of the records and affairs of the Glascock County
Welfare Department by members of the staff of the State Department of
Public Welfare revealed that overpayments of Public Assistance benefits
had been made aggregating 4198950 of which the Federal Governments
portion was 2907220 and the States portion 1291730
Complying with demand made by the Federal Government 2907220
was refunded by the State Department of Public Welfare to the Federal
Assistance Account on June 27 1960 thus resulting in the entire amount of
4198950 in overpayments in Glascock County being charged to State funds
The Director of the Glascock County Welfare Department was bonded for
500000 and this amount was recovered in the fiscal year ended June 30
1960 from the Lumbermens Mutual Casualty Company when claim was
filed on bond The State recovered an additional 45783 by withholding
salary due Mrs Milburn reducing the 1901650 loss due to fraudulent
certifications to 1355867810
DEPARTMENT OF PUBLIC WELFARE
BENEFITS AND ADMINISTRATIVE FUNDS
The 1355867 referred to in preceding paragraph is carried on the
Balance Sheet of the State Department of Public Welfare on June 30 1962 as
an account receivable due from Mrs Norene M Milburn and recipients of
Public Assistance overpayments There is an additional amount of 2297300
shown as a footnote on the Balance Sheet This 2297300 represents over
payments to recipients of Public Assistance benefits by reason of erroneous
certifications but in which no evidence of fraud was found
The entire file on the matter of overpayments of Public Assistance
benefits in Glascock County has been turned over to the States Attorney
General for whatever action is necessary to protect the State against loss
GENERAL
Alan 0 Kemper is bonded in the amount of 2000000 as Director of the
State Board of Social Security Bond is written by the Peerless Casualty
Company Number 106471 dated June 13 1951 and the conditions of the
obligation were stated in previous audit report covering the fiscal year ended
June 30 1960
The State Board of Social Security was abolished by Act of the General
Assembly approved February 9 1960 After the close of the fiscal year ended
June 30 1961 Mr Kemper filed bond for 2000000 written by the Penn
sylvania Insurance Company bond Number 410818 dated December 8
1961 covering Alan O Kemper as Director of the Department of Public
Welfare for term beginning December 5 1961 This bond was to be sub
mitted to the States Attorney General for approval This had not been done
at time of examination as bond had just been issued
There is also on file Public Employees Faithful Performance Blanket
Position Bond covering employees of the Department of Public Welfare for
1000000 each with additional indemnity on each of the following em
ployees as follows
Director Division of Business Administration
State Office Atlanta40 00000
Accounts Executive II Chief General Accounting Section
State Office Atlanta 40 00000
Principal Accountant General Accounting Section
State Office Atlanta 1000000811
DEPARTMENT OF PUBLIC WELFARE
BENEFITS AND ADMINISTRATIVE FUNDS
Public Employees Faithful Performance Blanket Position Bond referred
to in preceding paragraph is written by the Lumbermens Mutual Casualty
Company bond Number Sl 11430 dated February 15 1960 and the term
of the bond begins with the 15th day of February 1960
County Welfare Directors are bonded for 1000000 each under Public
Official and Public Employees Position Schedule Bond written by the Lum
bermens Mutual Casualty Company bond Number Sl 11429 dated
February 15 1960 This bond is payable to Honorable Ernest Vandiver
Governor of the State of Georgia and his successors in office andor the State
Department of Public Welfare of the State of Georgia andor the County
Departments of Public Welfare of the State of Georgia
Books and records of this Agency were found in excellent condition All
receipts disclosed by examination have been accounted for and expenditures
for the period under review were within the limits of budget approvals and
supported by proper voucher Salary payments to all employees of the
Department coming under the provisions of the Merit System are supported
by payrolls certified as correct under Merit System rules and regulations by
the Director of the Merit System of Personnel Administration as provided
by law
Appreciation is expressed to the Director of the Department and Director
of the Division of Business Administration and the staff of the Welfare De
partment for the cooperation and assistance given the State Auditors office
during this examination and throughout the year812
DEPARTMENT OF PUBLIC WELFARE
BENEFITS AND ADMINISTRATIVE FUNDS
SUMMARY OF PUBLIC ASSISTANCE AND CHILD WELFARE BENEFITS PAID
YEAR ENDED JUNE 30 1962
PUBLIC ASSISTANCE BENEFITS
OLD AGE ASSISTANCE
Number Average
Medical of Indi Allow
Month Grants Care Total viduals ance
1961
July 4 463 463 00 4 463 463 00 94 911 4703
Aug 4 462 154 00 4 462 154 00 94 844 4705
Sept 4 394 456 00 4 394 456 00 94 279 4661
Oct 4 349 001 00 4 349 001 00 93 835 4635
Nov 4 342 382 00 4 342 382 00 93 684 4635
Dec 4 337101 00 4 337 101 00 93 571 4635
1962
Jan 4 324 689 00 12 496 43 4 337185 43 93 314 4648
Feb 4 235129 00 168141 40 4 403 270 40 92 836 4743
Mar 4 209 887 00 303 919 09 4 513 806 09 92 742 4867
Apr 4 204 894 00 338 654 91 4 543 548 91 92 746 4899
May 4 205 918 79 408 707 06 4 614 625 85 92 727 4977
June 4199 766 00 364 164 92 4 563 930 92 92 618 4928
Refunds
Disallow
ances 8 873 85 8 873 85
51 719 966 94 1 596 083 81 53 316 050 75
AID TO THE BLIND
1961
July
Aug
Sept
Oct
Nov
Dec
1962
Jan
Feb
Mar
Apr
May
June
188 637 00 3586 S 6 5260
188 774 00 3595 5251
188 293 00 3597 5235
187 629 00 3596 5218
186 458 00 3585 5201
187 009 00 3599 5196
185196 00 3566 5193
180 773 00 3472 5207
176 362 00 3392 5199
172 698 00 3320 5202
169 864 00 3259 5212
167 449 00 3208 5220
2 179142 00
813
DEPARTMENT OF PUBLIC WELFARE
BENEFITS AND ADMINISTRATIVE FUNDS
SUMMARY OF PUBLIC ASSISTANCE AND CHILD WELFARE BENEFITS PAID
YEAR ENDED JUNE 30 1962
PUBLIC ASSISTANCE BENEFITS Contd
AID TO DEPENDENT CHILDREN
Month
Amount
INDIVIDUALS
AWARDS
MEMO
No of Average No of Average No of
Indiv Allow Awards Allow Caretakers
1961
July 137622800 45418
Aug 137582300 45385
Sept 136009400 44956
Oct 137388500 45612
Nov 140679500 46831
Dec 145682700 48636
1962
Jan 146731100 49079
Feb 148757700 49813
Mar 149782600 50184
April 150670800 50544
May 149684800 50153
June 143130000 47952
Refunds
Disallow 229840
3030 15842 8687 13 291
3031 15 834 8689 13 271
3025 15 676 8676 13102
3012 15 790 8701 13 217
3040 16 137 8718 13 560
2995 16 630 8760 14 045
2990 16 738 8766 14161
2986 16 961 8771 14 344
2985 17 076 8772 14 457
2981 17190 8765 14 568
2985 17111 8748 14 460
2985 16 492 8679 13 801
17 234 923 60814
DEPARTMENT OF PUBLIC WELFARE
BENEFITS AND ADMINISTRATIVE FUNDS
SUMMARY OF PUBLIC ASSISTANCE AND CHILD WELFARE BENEFITS PAID
YEAR ENDED JUNE 30 1962
PUBLIC ASSISTANCE BENEFITS Contd
AID TO DISABLED
Month Amount
1961
July 119392900
Aug 119442300
Sept 118933900
Oct 118924700
Nov 119631200
Dec 120519600
1962
Jan 121064500
Feb 121895700
Mar 122404100
Apr 123396400
May 124603400
June 125248800
RefundDisallowances 170070
No of Average
Individuals Allowance
23187 5149
23 209 5146
23138 5140
23190 5128
23 363 5121
23 563 5115
23 670 5115
23 822 5117
23 927 5116
24 075 5125
24 296 5129
24 395 5134
14 552 874 30
TOTAL PUBLIC ASSISTANCE BENEFITS
Month Amount I
1961
July 722225700
Aug 722117400
Sept 713218200
Oct 709976200
Nov 713194700
Dec 718613300
1962
Jan 720033743
Feb 729057740
Mar 741203509
Apr 745691891
May 752737185
June 741516792
Refunds
Disallowances 12872 95
No of Average No of Average
dividual 3 Allowance Awards Allowance
167102 4322 137 526 5252
167 033 4323 137 482 5252
165 970 4297 136 690 5218
166 233 4271 136 411 5205
167 463 4259 136769 5215
169 369 4243 137 363 5231
169 629 4245 137 288 5245
169 943 4290 137091 5318
170 245 4354 137137 5405
170 685 4369 137 331 5430
170 435 4417 137 393 5479
168 173 4409 136 713 5424
87 282 990 65815
DEPARTMENT OF PUBLIC WELFARE
BENEFITS AND ADMINISTRATIVE FUNDS
SUMMARY OF PUBLIC ASSISTANCE AND CHILD WELFARE BENEFITS PAID
YEAR ENDED JUNE 30 1962
PUBLIC ASSISTANCE BENEFITS Contd
FUND DISTRIBUTION
State County Federal Total
Type of Assistance Funds Funds Funds Funds
Old Age Assistance
Grants1086625065 206915363 3878456266 5171996694
Medical Care 31921677 127686704 159608381
11185 467 42 2 069153 63 40 061 429 70 53 316 050 75
Aid to the Blind 482 894 27 87165 68 1 609 082 05 2179142 00
Aid to Dependent
Children 316035922 68948888 1338507550 1723492360
Aid to Disabled 320417970 58218300 1076651160 1455287430
18 032900 61 3 427 99119 65 822 098 85 87 282 990 65
Percentages Old Age Assistance Grants Medical Care 21 01 20 00 4 00 0 74 99 80 00 100 100
Aid to the Blind Aid to Dependent Children Aid to Disabled 20 98 2216 18 33 22 02 3 88 400 400 4 00 7514 73 84 77 67 73 98 100 100 100 100
20 66 3 93 75 41 100
81G
DEPARTMENT OF PUBLIC WELFARE
BENEFITS AND ADMINISTRATIVE FUNDS
STATEMENT OF BENEFITS PAID AND ADMINISTRATIVE
GRANTSINAID BY COUNTY
YEAR ENDED JUNE 30 1962
Total Payments for the Year
Old Age Assistance
Dependent
County Grants Medical Care Blind Children
Appling 17851800
Atkinson 12653000
Bacon 15109200
Baker 11558100
Baldwin 241 549 00
Banks 16254700
Barrow 28517500
Bartow 34254300
Ben Hill 29145500
Berrien 15172700
Bibb 141979500
Bleckley 17898600
Brantley 5927400
Brooks 31859600
Bryan 10817200
Bulloch 31882300
Burke 45532400
Butts 17178300
Calhoun 18759600
Camden 8962500
Candler 16410400
Carroll 67582500
Catoosa 16296500
Charlton 9501700
Chatham 180702400
Chattahoochee 34 89500
Chattooga 33720000
Cherokee 37119800
Clarke 49998800
Clay 9081600
Clayton 30030200
Clinch 7740700
Cobb 63870700
Coffee 31130900
Colquitt 47747400
Columbia 17917700
Cook 23100700
Coweta 49654300
Crawford 13281900
679601
2 166 55
1 963 40
1 38117
7 388 31
2 585 09
4 598 80
6 085 46
13 540 54
2 96315
67 090 98
4 746 32
1 607 57
19 376 20
2 710 58
24 058 28
14 290 60
10 593 16
3 669 62
1 729 34
15 722 40
19170 40
3 867 29
2 763 28
62 246 07
1 099 25
6 568 40
701311
26 774 72
2 088 68
9 739 67
1 380 00
15 329 45
9103 48
13 205 04
4 442 03
11 533 22
2 84619
876 94
14 141 00
5 433 00
6 254 00
5 682 00
12 347 00
4 227 00
3 675 00
6 495 00
13 925 00
2 625 00
81 244 00
7 971 00
2 736 00
12 177 00
5 269 00
8 097 00
14 064 00
2 827 00
10 370 00
3 777 00
5 226 00
21 338 00
2 706 00
2 475 00
145 601 00
636 00
7 435 00
7102 00
19 604 00
5 410 00
2 854 00
2 610 00
8 327 00
19 002 00
27 345 00
5 521 00
9 520 00
19 019 00
4 643 00
149 254 00
154 295 00
125 694 00
33 968 00
58 636 00
53 923 00
32 283 00
68 552 00
44 892 00
32 083 00
555 678 00
41 963 00
37 091 00
77 352 00
58 730 00
79 015 00
79 778 00
16 314 00
18 139 00
28 796 00
51 246 00
208 252 00
62 816 00
48 473 00
739 441 00
9 147 00
166 974 00
151 309 00
107 520 00
371100
62 212 00
54 606 00
121 654 00
171 984 00
179 284 00
151 256 00
90 293 00
130 514 00
30 364 00
Aid to
Disabled
86 690 00
65 888 00
76134 00
31 948 00
70 972 00
46 586 00
46 626 00
54 829 00
68 544 00
34 111 00
502 021 00
43 769 00
32 833 00
75 944 00
51 233 00
92 662 00
73 636 00
39 578 00
28 816 00
21 825 00
58 959 00
162 223 00
30 905 00
25 254 00
741 841 00
9 856 00
77 412 00
64 938 00
161 295 00
1637100
66 624 00
17 712 00
110 338 00
99 033 00
135 666 00
95 829 00
102 420 00
118 673 00
38 140 00817
DEPARTMENT OF PUBLIC WELFARE
BENEFITS AND ADMINISTRATIVE FUNDS
STATEMENT OF BENEFITS PAID AND ADMINISTRATIVE
GRANTSINAID BY COUNTY
YEAR ENDED JUNE 30 1962
Avar Per Month
Total Distribution by Funds Allow Child Adminis Grants to
Public State and No of Per Welfare County
Assistance County Federal Indivs Indiv Benefits Depts
435 399 01 17144 12 418 254 89 930 39 01 50190 16 613 21
354 312 55 14 085 84 340 226 71 769 3840 00 12 526 06
361137 40 14 366 96 346 770 44 746 4034 00 12 284 62
188 560 17 7 48716 181 073 01 366 4293 00 10 870 95
390 892 31 15 34016 375 55215 747 4361 890 93 19 932 66
269 868 09 10 691 32 259176 77 536 4196 00 10 591 29
372 357 80 14 710 36 357 647 44 701 4427 00 15 293 71
478 504 46 18 896 76 459 607 70 940 4242 1 223 69 26 23319
432 356 54 16 752 64 415 603 90 793 4543 157 01 14 599 30
223 50915 8 821 84 214 687 31 427 4362 671 79 11 220 88
2 625 828 98 102 349 52 2 523 479 46 5140 4257 12 255 27 162 632 73
277 435 32 10 907 56 266 527 76 517 4472 00 13 215 94
133 541 57 5 277 36 128 264 21 287 3878 332 08 8 246 70
503 445 20 19 362 76 484 082 44 954 4398 00 21 656 47
226114 58 8 93616 217178 42 456 4132 518 51 10 408 93
l 522 655 28 19 943 88 502711 40 973 4476 3 318 26 25199 31
637 092 60 24 912 08 612180 52 1204 4410 00 30 755 71
241 09516 9 220 08 231 875 08 451 4455 940 75 11 866 04
1 248 590 62 9 796 84 238 793 78 462 4484 776 66 12 013 79
i 145 752 34 5 760 92 139 991 42 305 3982 00 7188 51
295 257 40 1118140 284 076 00 539 4565 00 11 457 69
1 086 808 40 42 705 52 1 044102 88 2106 4300 1 529 74 45 684 24
263 259 29 10 375 68 252 883 61 518 4235 413 61 11 986 04
173 982 28 6 84876 167133 52 352 4119 00 7 840 06
i 3 496153 07 137 356 28 3 358 796 79 6562 4440 33 314 53 169 812 50
55 633 25 2181 36 53 451 89 106 4374 00 4 038 20
595 589 40 23 560 84 572 028 56 1155 4297 3 040 62 21 001 39
601 56011 23 781 88 577 778 23 1157 4333 2 934 24 24 92317
815181 72 31 536 28 783 645 44 1551 4380 1 500 00 36 589 03
118 396 68 4 652 32 113 744 36 203 4860 750 8 311 24
441 731 67 17 279 68 424 451 99 824 4467 9 348 21 30 227 26
153 715 00 6 093 40 147 621 60 343 3735 00 6 924 52
894 355 45 35161 04 859194 41 1708 4364 23 49916 64 042 09
610 431 48 24 05312 586 378 36 1195 4257 00 24 053 90
832 974 04 32 790 76 800183 28 1625 4272 1 531 47 36 525 52
436 225 03 17 271 32 418 953 71 918 3960 00 18 387 59
444 773 22 17 329 60 427 443 62 839 4418 974 34 17 003 06
767 59519 30 589 96 737 005 23 1491 4290 1166 36 38 672 65
206 842 94 8 238 64 198 604 30 386 4466 00 9 239 27
818
DEPARTMENT OF PUBLIC WELFARE
BENEFITS AND ADMINISTRATIVE FUNDS
STATEMENT OF BENEFITS PAID AND ADMINISTRATIVE
GRANTSINAID BY COUNTY
YEAR ENDED JUNE 30 1962
Total Payments for the Year
Old Age Assistance
Dependent
County Grants Medical Care Blind Children
Crisp 43197100 993693 1641600 7693900
Dade 11764300 521662 681400 7543800
Dawson 9619400 256921 320900 2314300
Decatur 38571100 701099 4744900 7719300
DeKalb 117183600 6791908 4780900 439 035 00
Dodge 34888000 588427 2036500 I65 678 00
Dooly 26685200 634796 1230700 75 426 00
Dougherty 76412800 15038 23 46 73700 209 312 00
Douglas 26574300 564376 1588600 73 548 00
Early 33761600 256991 956600 9094 00
Echols 38 341 00 2 356 21 1 304 00 23 569 00
Ef fingham 17575000 6 28820 9799 00 95 385 00
Elbert 35154000 280038 1177500 123627 00
Emanuel 40758500 1027836 1733200 135879 00
Evans 13535900 292727 488000 59486 00
Fannin 22319100 86448 954000 63277 00
Fayette 15717000 2 797 27 4 61600 46 290 00
Floyd 74431300 5491533 2056900 17566700
Forsyth 261 25700 13146 62 4 59900 87 985 00
Franklin 36952900 446966 376000 91857 00
Fulton 456931879 26543227 27488200 2 590 685 00
Gilmer 19714100 588043 178700 86 331 00
Glascock 8031300 147623 375800 33345 00
Glynn 25417000 601569 1652900 6274lo0
Gordon 311039 00 10 56017 2 643 00 75 678 00
Grady 28119700 699871 892000 4e159 00
Greene 24928900 494724 278700 63 117 00
Gwinnett 65388900 1187208 1171800 249834 00
Habersham 30804800 532179 675100 11225400
Hall 66500400 2383327 1433500 235383 00
Hancock 204 06400 4 728 91 14 973 00 27 232 00
Haralson 31837800 916742 806300 8l529 00
Harris 20201200 533259 893900 61187 00
Hart 38817400 469750 1134700 145 205 00
Heard 15269200 71364 618000 33 859 00
Henry 29741500 588214 323100 28043 00
Houston 254 727 00 10 731 99 12 478 00 93 150 00
Irwin 19207100 713637 376900 65 830 00
Jackson 38771000 793703 405900 84 06100
Aid to
Disabled
69
43
19
83
283
142
50
225
64
95
13
64
102
105
34
32
31
173
51
96
I 014
54
38
84
50
32
71
151
65
148
44
63
60
130
31
48
65
43
81
014 00
606 00
418 00
49900
446 00
54000
037 00
940 00
940 00
06500
61700
818 00
07100
06400
808 00
813 00
87700
883 00
73400
66400
10600
535 00
17000
05500
37200
954 00
80200
08100
63900
10000
10400
44800
57100
96900
59200
27100
41100
37900
45800819
DEPARTMENT OF PUBLIC WELFARE
BENEFITS AND ADMINISTRATIVE FUNDS
STATEMENT OF BENEFITS PAID AND ADMINISTRATIVE
GRANTSINAID BY COUNTY
YEAR ENDED JUNE 30 1962
Avg Per Month Admin is
Total Distribution by Funds Allow Child Grants to
Public State and No of Per Welfare County
Assistance County Federal ndivs Indiv Benefits Depts
604 276 93 23 773 60 580 503 33 1093 46 07 99300 27 545 78
248 717 62 9 740 04 238 977 58 526 3940 00 7 986 05
144 533 21 5 678 56 138 854 65 270 4461 00 7751 51
600 862 99 23 754 08 577108 91 1152 4347 2 078 20 31 87719
2 010 045 08 77 685 04 1 932 36004 3817 4388 17 357 92 131 227 20
683 347 27 27 098 52 656 248 75 1334 4269 399 49 28 34116
410 969 96 16 184 88 394 785 08 791 4330 224 25 20 207 49
1 261155 23 49 844 68 1 211 310 55 2390 4397 7 716 62 60 251 42
425760 76 16 804 68 408 956 08 777 4566 993 92 22 620 51
535 310 91 21 309 64 514 001 27 1023 4361 37618 21 606 94
79187 21 3 073 24 76113 97 149 4429 60213 6 35110
352 040 20 13 830 08 338 21012 716 4097 1 059 73 14 648 24
591 813 38 23 560 52 568 252 86 1114 4427 559 97 31 511 80
676138 36 26 634 40 649 503 96 1314 4288 1 439 09 27 493 38
237 460 27 9 381 32 228 078 95 464 4265 00 10 25214
329 685 48 13152 84 316 532 64 650 4227 00 15 805 28
242 750 27 9 59812 23315215 479 4223 362 58 11 957 60
1169 347 33 44 577 28 1124 770 05 2206 4417 9 720 70 61 453 77
418 721 62 16223 00 402 498 62 774 4508 1 303 75 16 550 09
566 279 66 22 472 40 543 807 26 1034 4564 1 654 68 24 789 35
9 714 424 06 377 959 67 9 336 464 39 19 282 4198 00 589 504 62
345 674 43 13 591 76 332 082 67 666 4325 00 12 262 50
157 062 23 6 223 44 150 838 79 278 4708 00 6 719 32
423 510 69 16 699 80 406 810 89 863 4090 00 22 600 86
450 29217 17 589 28 432 702 89 853 4399 296 84 18 274 59
376 228 71 14 769 20 361 459 51 729 4301 1 90916 18 024 79
391 942 24 15 479 80 376 462 44 786 4155 1 516 60 19 627 99
1 078 394 08 42 660 88 1 035 733 20 2042 4401 2 43414 44 634 34
498 013 79 19 707 68 478 30611 992 4184 2 103 50 25 495 62
1 086 655 27 42 512 88 1 044142 39 2105 4302 22 048 53 66 444 03
295101 91 11 614 92 283 486 99 554 4439 00 13 209 45
480 585 42 18 856 72 461 728 70 860 4657 3 073 28 21 780 78
338 041 59 13 308 36 324 733 23 704 4001 00 17194 01
680 392 50 27 027 80 653 364 70 1247 4547 199 60 26 919 00
225 036 64 8 972 92 216 063 72 428 4382 59297 11 380 49
382 84214 15 078 40 367 763 74 702 4545 613 78 15 42311
436 497 99 17 030 64 419 467 35 818 4447 7 010 93 26 614 29
312185 37 12 201 96 299 983 41 607 4286 00 12193 93
565 225 03 22 291 52 542 933 51 1044 4512 432 88 27 207 08
pv
820
DEPARTMENT OF PUBLIC WELFARL
BENEFITS AND ADMINISTRATIVE FUNDS
STATEMENT OF BENEFITS PAID AND ADMINISTRATIVE
GRANTSINAID BY COUNTY
YEAR ENDED JUNE 30 1962
Dependent
Children
Total Payments for the Year
Old Age Assistance
County Grants Medical Care Blind
Jasper 15731400
Jeff Davis 13024000
Jefferson 43230100
Jenkins 17499800
Johnson 22674300
Jones 13789900
Lamar 19684100
Lanier 9752200
Laurens 61589600
Lee 13001700
Liberty 18834100
Lincoln 12668000
Long 8049900
Lowndes 67136200
Lumpkin 16895300
Macon 30354500
Madison 37249300
Marion 16609600
McDuffie 26644500
Mclntosh 10677000
Meriwether 366 26500
Miller 16101600
Mitchell 40820100
Monroe 17367500
Montgomery 15552500
Morgan 25699900
Murray 14978500
Muscogee 111500900
Newton 34019300
Oconee 12126300
Oglethorpe 19538700
Paulding 31107800
Peach 23345100
Pickens 13150600
Pierce 13777700
Pike 17105100
Polk 40931300
Pulaski 18466100
Putnam 17959800
4 531 67
2 974 51
4 253 49
9 223 38
5 726 10
3 357 32
5 544 04
4 28512
16 033 49
1 825 73
2 502 04
1 032 30
489 65
22 444 66
1 351 35
6 482 59
6 271 37
2 943 78
6 457 03
2 448 88
7 627 43
2 958 97
10139 70
5 486 53
691 85
7115 64
3118 64
30 269 50
9 721 05
3175 75
2 219 78
4 933 75
5110 89
2 393 77
3 422 32
5 460 05
12 045 47
940 82
1 72510
557000
8 326 00
13 814 00
8 043 00
8 890 00
3 422 00
4 921 00
4 246 00
22 543 00
5 733 00
12 667 00
3 040 00
2 820 00
35 664 00
1170 00
6 241 00
5 173 00
4 928 00
9 972 00
4 103 00
15 945 00
6 088 00
17 716 00
7 727 00
9 322 00
8 35600
3 599 00
52 905 00
5 298 00
1 94600
8 564 00
9 635 00
6 629 00
583 00
5 766 00
3 882 00
13 510 00
7 688 00
3 396 00
18 770 00
55 263 00
159 129 00
32 664 00
107103 00
35 600 00
16 674 00
48 547 00
88 625 00
10 281 00
136 609 00
24 354 00
33 798 00
210 513 00
56 069 00
69 763 00
70 201 00
71 582 00
110149 00
52 650 00
49 212 00
14 910 00
103 543 00
48 090 00
77 455 00
48 932 00
33 525 00
420 235 00
61 973 00
27 672 00
30 676 00
72 057 00
70 300 00
72 878 00
51 825 00
31 008 00
207 351 00
68 355 00
29 338 00
Aid to
Disabled
32 03900
34 764 00
120 394 00
42 829 00
67 865 00
23 966 00
41 860 00
42 038 00
137 439 00
18 609 00
57 513 00
28 452 00
20 291 00
213 910 00
36 775 00
82 778 00
68 369 00
42 982 00
100 228 00
28 845 00
82 961 00
31 626 00
109 509 00
28 593 00
57 094 00
48 027 00
28 200 00
372 578 00
51 443 00
28 237 00
41 835 00
74 418 00
51 508 00
31 356 00
42 267 00
33 735 00
122 771 00
31 870 00
37 060 00821
DEPARTMENT OF PUBLIC WELFARE
BENEFITS AND ADMINISTRATIVE FUNDS
STATEMENT OF BENEFITS PAID AND ADMINISTRATIVE
GRANTSINAID BY COUNTY
YEAR ENDED JUNE 30 1962
Total Avg Per Month Distribution by Funds Allow Child Adminis Grants to
Public State and No of Per Welfare County
Assistance County 8 547 72 Federal 209 676 95 Indivs 401 Indiv 45 35 Benefits 00 Depts
218 224 67 11 67410
231 567 51 9143 72 222 423 79 472 4088 00 11 022 88
729 891 49 29 025 52 700 865 97 1406 4326 38915 27129 99
267 757 38 10 341 36 257 416 02 524 4258 00 12100 32
416 32710 16 424 04 399 903 06 746 4651 00 12 436 45
204 244 32 8 035 48 196 208 84 433 3931 6209 10 03375
265 840 04 10 411 84 255 428 20 488 4540 754 49 13 514 77
196 63812 7 69412 188 944 00 383 4278 00 8 396 20
880 536 49 34 58012 845 956 37 1579 4647 160 42 40 753 83
166 465 73 6 585 60 159 88013 305 4548 00 7 861 23
397 632 04 15 805 20 381 826 84 887 3736 452 24 15 975 42
183 558 30 7 30104 176 257 26 345 4434 00 9 080 13
137 897 65 5 496 32 132 401 33 286 4018 00 6183 81
1153 893 66 45 257 96 1108 635 70 2193 4385 6 989 48 58 796 95
264 318 35 10 518 68 253 799 67 538 4094 1 303 54 11 501 65
468 809 59 18 493 08 450 316 51 898 4350 00 21 606 49
522 507 37 20 649 44 501 857 93 898 4849 350 00 22 938 08
288 531 78 11 423 52 277108 26 570 4218 350 00 12 068 29
493 251 03 19 471 76 473 779 27 945 4350 6673 15 585 42
194 816 88 7 694 72 18712216 425 3820 00 7 918 25
522 010 43 20 575 32 501 43511 996 4368 00 25 601 30
216 598 97 8 545 60 208 053 37 383 4713 246 35 11 580 40
649 108 70 25 558 76 623 549 94 1228 4405 00 29 139 31
263 571 53 10 323 40 253 24813 543 4045 104 55 11 759 49
300 08785 11 975 84 288112 01 597 4189 00 13 729 23
369 429 64 14 492 56 354 937 08 693 4442 00 14 361 91
218 227 64 8 604 36 209 623 28 433 4200 00 10 836 37
1 990 996 50 78 429 08 1 912 567 42 3808 4357 11 201 04 126 076 66
468 628 05 18 356 28 450 271 77 900 4339 953 20 21 404 96
182 293 75 7164 72 175129 03 357 4255 17810 7 569 06
278 681 78 11 058 48 267 623 30 536 4333 00 14 120 36
472121 75 18 687 52 453 434 23 885 4446 75415 20 845 76
366 998 89 14 475 52 352 523 37 727 4207 00 17161 90
238 716 77 9 452 92 229 263 85 506 3931 00 8 910 61
241 057 32 9 505 40 231 551 92 486 4133 00 10 446 39
245136 05 9 58704 235 549 01 469 4356 00 11 955 90
764 990 47 30117 80 734 872 67 1528 4172 1 301 28 32 690 41
293 514 82 11 702 96 281 811 86 590 4146 302 85 14 263 79
25111710 9 975 68 24114142 458 4569 00 12 566 56
822
DEPARTMENT OF PUBLIC WELFARE
BENEFITS AND ADMINISTRATIVE FUNDS
STATEMENT OF BENEFITS PAID AND ADMINISTRATIVE
GRANTSINAID BY COUNTY
YEAR ENDED JUNE 30 1962
Total Payments for the Year
Old Age Assistance
Dependent
County Grants Medical Care Blind Children
Quitman 7851800 32724 302500 4153900
Rabun 20628800 384450 566400 9742400
Randolph 24236400 402704 600900 23585 00
Richmond 112679200 3586048 6155300 30160700
Rockdale 16995800 334543 252700 4194800
Schley 8184700 80406 281000 2461000
Screven 30205200 915574 1397700 4414200
Seminole 14155600 40200 897000 2779700
Spalding 42169200 1782868 4649800 208 68900
Stephens 35777300 921460 1288500 12259100
Stewart 20080500 349814 444700 2442500
Sumter 46006900 2470845 2416700 80496 00
Talbot 11862200 248837 446800 43 95600
Taliaferro 10711800 174938 148900 2695900
Tattnall 234 664 00 10176 61 9 430 00 80 528 00
Taylor 24341000 323527 918800 34762 00
Telfair 31213400 173205 1065600 62958 00
Terrell 350 313 00 3 572 34 12730 00 29 353 00
Thomas 62069500 1460386 1731800 168288 00
Tilt 37044200 1016958 683500 126 360 00
Toombs 27204600 1994809 1938300 117 10100
Towns 13373800 236989 194500 52 707 00
Treutlen 153 959 00 2131 91 9 094 00 62 958 00
Troup 755 294 00 23 036 27 28 295 00 99 489 00
Turner 16961200 442408 1016000 54 878 00
Twiggs 133 279 00 2 245 46 8 483 00 32 299 00
Union 161 491 00 3 836 65 5 00200 61 304 00
Upson 35469400 924982 4875100 84587 00
Walker 52444600 1808857 1329800 26s192 00
Walton 367 362 00 8 302 47 13 613 00 68 252 00
Ware 43110400 1261744 2091600 165 608 00
Warren 189 26600 505622 573100 40 301 00
Washington 435 637 00 6 530 59 19 797 00 81 637 00
Wayne 20456200 759868 1275700 130964 00
Webster 6495800 232013 175000 9219 00
Wheeler 16828400 145418 829700 136 759 00
White 14567500 325480 159600 51171 00
Whitfield 47560000 1551445 1579200 228 149 00
Wilcox 214 805 00 2 489 21 8 850 00 126 950 00
Aid to
Disabled
22 87700
65 751 00
24 389 00
397 829 00
40 824 00
16 896 00
66108 00
37 516 00
169 697 00
92 886 00
39 570 00
71 239 00
25 802 00
26 651 00
7181700
51 057 00
42 610 00
84 982 00
102191 00
109 473 00
84 926 00
53 438 00
71 764 00
177 700 00
51 420 00
35 497 00
30 841 00
85187 00
176 683 00
68 334 00
154 952 00
53 399 00
112 767 00
69 337 00
10 116 00
80 641 00
29 770 00
115 527 00
68 713 00823
DEPARTMENT OF PUBLIC WELFARE
BENEFITS AND ADMINISTRATIVE FUNDS
STATEMENT OF BENEFITS PAID AND ADMINISTRATIVE
GRANTSINAID BY COUNTIES
YEAR ENDED JUNE 30 1962
Total Avg Per Month Distribution by Funds Allow Child Adminis Grants to
Public State and No of Per Welfare County
Assistance County Federal Indivs Indiv Benefits Depts
146 286 24 5 838 36 140 447 88 296 4118 00 5 294 28
378 971 50 15 005 08 363 966 42 723 4368 376 88 13 592 44
300 374 04 11 853 88 288 52016 577 4338 1 300 01 16 305 35
1 923 641 48 75 511 24 1 848130 24 3692 4342 3130 05 97 099 91
258 602 43 10 210 28 248 39215 496 4345 1 552 53 12 497 49
126 967 06 5 046 52 121 920 54 264 4008 00 8 164 64
435 434 74 17 05116 418 383 58 821 4420 129 95 20166 50
216 241 00 8 633 56 207 607 44 422 4270 3628 11 054 41
864 404 68 33 863 04 830 541 64 1722 4183 6 045 47 43 11916
595 349 60 23 445 40 571 904 20 1108 4478 4 388 62 27 710 27
272 74514 10 769 88 261 975 26 493 4610 1 350 39 12 359 67
660 679 45 25 438 84 635 240 61 1250 4405 330 94 29 870 87
195 336 37 7 713 92 187 622 45 441 3691 00 11 953 39
163 966 38 6 488 68 157 477 70 316 4324 4480 3 463 83
406 615 61 15 857 56 390 758 05 776 4367 1754 17 697 50
341 652 27 13 536 68 328115 59 635 4484 00 16 849 88
430 090 05 17134 32 412 955 73 835 4292 197 79 22 390 82
480 950 34 19 09512 461 855 22 862 4650 00 20 248 86
923 095 86 36 339 68 886 75618 1805 4262 4 294 61 47 406 48
623 279 58 24 524 40 598 75518 1202 4321 42839 27 234 31
513 404 09 19 738 24 493 665 85 1007 4249 00 21 094 45
244197 89 9 67312 234 524 77 472 4311 00 913517
299 906 91 11 911 00 287 995 91 564 4431 900 12 612 52
1083 814 27 42 43112 1 041 38315 1999 4518 5 49177 46 826 65
290 494 08 11 442 80 279 051 28 542 4466 350 00 12 15717
211 803 46 8 382 32 203 42114 410 4305 00 8 056 07
262 474 65 10 345 52 25212913 529 4135 00 11133 86
582 468 82 22 928 76 559 540 06 1109 4377 2 760 95 30 475 84
1 000 707 57 39 304 76 961 402 81 1952 4272 2 227 53 35 420 46
525 863 47 20 702 44 505161 03 988 4435 1383 23 66616
785197 44 30 903 20 754 294 24 1529 4279 00 36 054 98
293 753 22 11 547 88 282 205 34 527 4645 00 12 251 66
656 368 59 25 993 52 630 375 07 1252 4369 350 00 31 64912
425 218 68 16 704 80 408 513 88 880 4027 00 14 73115
88 36313 3 441 72 84 921 41 176 4184 324 20 6 496 53
395 435 18 15 759 24 379 675 94 821 4014 00 12 849 38
231 466 80 9128 48 222338 32 460 4193 919 32 9 677 41
850 582 45 33 402 72 817179 73 1727 4104 5 763 36 43 130 00
421 807 21 16 772 72 405 034 49 849 4140 675 1618219
824
DEPARTMENT OF PUBLIC WELFARE
BENEFITS AND ADMINISTRATIVE FUNDS
STATEMENT OF BENEFITS PAID AND ADMINISTRATIVE
GRANTSINAID BY COUNTY
YEAR ENDED JUNE 30 1962
Total Payments for the Year
Old Age Assistance
Dependent Aid to
County Grants Medical Care Blind Children Disabled
Wilkes 345 329 00 2 356 62 9 115 00 39 876 00 69 188 00
Wllkmson 19298600 611308 573700 4353700 50 084 00
W5th 27916500 490891 1470200 6924500 54 0800
Refunds for
Disallowances 887385 00 00 229840 170070
Totals 51 719 966 94 1 596 083 81 2179142 00 17 234 9237e0 1475527874730825
DEPARTMENT OF PUBLIC WELFARE
BENEFITS AND ADMINISTRATIVE FUNDS
STATEMENT OF BENEFITS PAID AND ADMINISTRATIVE
GRANTSINAID BY COUNTY
YEAR ENDED JUNE 30 1962
Total Avg Per Month Distribution by Funds Allow Child Adminis Grants to
Public State and No of Per Welfare County
Assistance County Federal Indivs Indiv Benefits Depts
465 864 62 18 540 32 44732430 857 45 30 1 53116 20 59910
298 457 08 11 693 76 286 763 32 582 4273 00 13 27114
422107 91 16 687 96 405 419 95 800 4397 00 19 388 47
12 872 95 00 12 872 95 0 00 43 17 00 00
87 282 990 65 3 427 991 19 8385499946 168528 259 212 83 4 278 746 14
MHH827
DEPARTMENT OF
PUBLIC WELFARE
Institutions828
DEPARTMENT OF PUBLIC WELFARE
INSTITUTIONS DIVISION
RECEIPTS 1962 1961
INCOME FROM STATE REVENUE ALLOTMENTS
Appropriation 225000000 164800000
Budget Balancing Adjustment 5000000
Transfer Other Spending Units 2 324 820 43 1704 436 00
Total Income Receipts 7482043 643600
CASH BALANCE JULY 1st
Budget Fund 38356400 39000000
Total 30874357 38356400
PAYMENTS
CASH BALANCE JUNE 30th
Budget Funds
In State Treasury
Not Allocated 30874357 38356400829
DEPARTMENT OF PUBLIC WELFARE
INSTITUTIONS DIVISION
SUMMARY
This report shows receipt and disposition of State budget funds for
Institutions under the supervision and control of the Department of Public
Welfare
Funds included in transfers but in Institutions bank accounts are as
follows
Training School for BoysMilledgeville
Division of Institutions Account
OperationsOutlay 4098483
Improvements 64 230 70
Training School for BoysAugusta
Division of Institutions Account
Improvements
Training School for GirlsWhite
Division of Institutions Account
OperationsOutlay
Training School for GirlsColored
Division of Institutions Account
OperationsMaintenance 91051J
OperationsOutlay 3344677
Improvements 62177 41
105 215 53
212 089 67
2 65610
104 729 29
424 690 59
BANK ACCOUNTS
Fulton National BankAtlanta Ga
Balance Per Bank Statement 11081555
Less Outstanding Checks
95 1221017
96 2391479 3612496 7469059
Time DepositsOpen Account
Jan 6 1962 Date of Deposit 5000000
Apr 6 1962 Date of Deposit 15000000
June 11 1962 Date of Deposit 15000000 35000000
424 690 59831
DEPARTMENT OF
PUBLIC WELFARE
Confederate Soldiers Home
Atlanta832
DEPARTMENT OF PUBLIC WELFARE
CONFEDERATE SOLDIERS HOME ATLANTA
RECEIPTS 1962 i96l
INCOME FROM STATE REVENUE ALLOTMENTS
Transfers Other Spending Units 3975312 3983612
Total Income Receipts 3975312 3983612
NONINCOME
Private Trust Funds 34 32
CASH BALANCE JULY 1st
Budget Funds 942012 723583
Total 49i20756 4707195
PAYMENTS
EXPENSE
Personal Services 2054702 18473 13
Supplies Material 9 118 87 10 428 39
Communication 201 21
Heat Light Power Water 373293 4 182o7
Repairs 230 46
Insurance
Pensions Benefits 890 Q9
Equipment 233 68
Miscellaneous 2 249 41 04g
Total Expense Payments 3820367 ST 65183
NONCOST
Private Trust Funds 34 32
CASH BALANCE JUNE 30th
Budget Funds 1096957 942012
Total 49207 56 4707L95833
DEPARTMENT OF PUBLIC WELFARE
CONFEDERATE SOLDIERS HOME ATLANTA
SUMMARY
FINANCIAL CONDITION
The Confederate Soldiers Home ended the fiscal year on June 30 1962
with a cash surplus of 971432 available for operations subject to budget
approvals after providing the necessary reserve of 125525 to cover out
standing accounts payable
AVAILABLE INCOME AND OPERATING COSTS
Allotment of State Appropriation funds by the Department of Public
Welfare to the Confederate Soldiers Home in the fiscal year ended June 30
1962 was 4000000 From this amount 17764 was transferred to the State
Personnel Board for the pro rata share of the cost of Merit System Adminis
tration and 6924 was transferred to Employees Health Insurance Fund
leaving 3975312 net income available to the Confederate Soldiers Home
The 3975312 net income and the 942012 cash balance at the begin
ning of the fiscal year made a total of 4917324 available
20367 of the available funds was expended in the year for budget
approved items of expense and 1096957 remained on hand June 30 1962
the end of the fiscal year
The first lien on this remaining cash balance is for liquidation of out
standing accounts payable and the remainder represents funds which have
been provided in excess of obligations incurred and will be available for
expenditure in the next fiscal period subject to budget reapprovals
COMPARISON OF OPERATING COSTS
Expenditures for operations by the Confederate Soldiers Home for the
past three years are compared in the following statement834
DEPARTMENT OF PUBLIC WELFARE
CONFEDERATE SOLDIERS HOME ATLANTA
YEAR ENDED JUNE 30
EXPENDITURES 1962 1961 I960
Personal Services 2054702 1847313 1734302
Supplies Materials 911887 1042839 1074833
Communication 20121 19682 21281
Heat Light Water 373293 418207 390478
Repairs Alterations 23046 36301 47681
Insurance Bonding 2731 72 89
Pensions To Ret System 189009 170679 154998
Equipment 23368 22565 12937
Miscellaneous 224941 204866 164388
Totals 3820367 3765183 3608187
Number of Employees on Payroll at
End of Payroll Period io io io
Confederate Veterans in Home at
June 30 0 0 0
Veterans Widows in Home at June 30 5 8 8
Annual Per Capita Cost 764073 470648 451023
GENERAL
Books and records of the Soldiers Home are maintained by the Central
Accounting Office of the Department of Public Welfare and were found in
excellent condition
Surety bond coverage is under schedule bond detail of which will be found
in report of the Department of Public Welfare Benefits and Administrative
Funds
AH receipts disclosed by examination have been accounted for and ex
penditures for the period under review were within the limits of budget ap
provals and supported by proper voucher
Appreciation is expressed to the officials and staff of the Department of
Public Welfare and the Confederate SoldiersHome for the cooperation and
assistance given the State Auditors office during this examination and
throughout the year
835
DEPARTMENT OF
PUBLIC WELFARE
Training School for Girls
Atlanta836
DEPARTMENT OF PUBLIC WELFARE
TRAINING SCHOOL FOR GIRLS ATLANTA
RECEIPTS 1962
INCOME FROM REVENUE ALLOTMENTS
Transfers Other Spending Units 24129171
Revenues Retained
Earnings Corrections 23100
Total Income Receipts 24152271
NONINCOME
Private Trust Funds 1048834
CASH BALANCES JULY 1st
Budget Funds 21128244
Private Trust Funds 180865
Total 46510214
1961
296 883 41
32900
297 212 41
7 142 59
232 768 28
1 652 84
538 77612
PAYMENTS
EXPENSE
Personal Services 15829496
Travel 569 30
Supplies Materials 4243609
Communication 2 96538
Heat Light Power Water 1449346
Publications Printing 42932
Repairs 385655
Rents 24525
Insurance 481 68
Indemnities
Pensions Benefits 1206853
Equipment 1428448
Miscellaneous 512 j7
Total Expense Payments 25063717
OUTLAY
Buildings Improvements
Personal Services 2 45803
Contracts 14049200
Equipment 1 78582
NONCOST
Private Trust Funds 926186
CASH BALANCES JUNE 30th
Budget Funds 57 432 13
Private Trust Funds 303513
Total 465 102 14
138 440 96
1 160 02
51 252 98
3 214 85
11 732 48
228 59
1 311 79
286 41
125 24
5500
11 147 29
4 437 95
492 48
223 886 04
11 00021
83 812 00
6 986 78
211 282 44
1 808 65
53877612837
DEPARTMENT OF PUBLIC WELFARE
TRAINING SCHOOL FOR GIRLS ATLANTA
CURRENT BALANCE SHEET
JUNE 30 1962
ASSETS
AVAILABLE CASH
Operating Account
Division of Institutions Account
Private Trust and Agency Funds
Pupils Canteen and Deposit Funds
5477603
2 656 10
3 03513
60 467 26
LIABILITIES RESERVES SURPLUS
LIABILITIES
Accounts Payable and Encumbrances
Operations Fund 2607477
Improvements Fund 79522 2686999
RESERVES
Private Trust and Agency Funds 303513
SURPLUS
For Operations 3056214
60 46726838
DEPARTMENT OF PUBLIC WELFARE
TRAINING SCHOOL FOR GIRLS ATLANTA
SUMMARY
FINANCIAL CONDITION
The Training School for Girls White Division Atlanta which is under
the control of the Department of Public Welfare ended the fiscal year on
June 30 1962 with a cash surplus of 3056214 after providing the necessary
reserve of 2686999 for liquidation of accounts payable and encumbrances
outstanding and reserving 303513 for Pupils Canteen and Deposit Funds
AVAILABLE INCOME AND OPERATING COSTS
Allotment of State Appropriation funds by the Department of Public
Welfare to the School in the year ended June 30 1962 was 25950000 for
operations and 1706562 improvement funds was refunded to the State
Treasury In addition to the allotment of State Appropriation funds the
School received 23100 from board and maintenance making net receipts
for the year 24266538
From the 24266538 received 67216 was transferred to the State
Personnel Board for the pro rata share of the cost of Merit System Adminis
tration and 47051 for State Employees Health Insurance leaving
24152271 net income available to the Training School for Girls
The 24152271 net income and the 21128244 cash balance on hand at
the beginning of the fiscal year made a total of 45280515 available
25063717 of the available funds was expended in the year for current
operating expenses 14473585 for outlay cost payments and 5743213
remained on hand June 30 1962 the end of the fiscal year
The first lien on this remaining cash balance is for liquidation of outstand
ing accounts payable and encumbrances in the amount of 2686999 and the
remainder of 3056214 will be available for expenditure in the next fiscal
period subject to budget reapprovals
COMPARISON OF OPERATING COSTS
Expenditures for operating the Training School for Girls White Division
for the past three years are compared in the following statement839
DEPARTMENT OF PUBLIC WELFARE
TRAINING SCHOOL FOR GIRLS ATLANTA
YEAR ENDED JUNE 30
EXPENSE 1962 1961 1960
Personal Services 15829496 13844096 13283555
Travel Expense 56930 116002 97313
Supplies Materials 4243609 5125298 4897309
Communication 296538 321485 261524
Heat Light Power Water 1449346 1173248 1301271
Printing Publicity 42932 22859 2958
Repairs Alterations 385655 131179 190553
Rents 24525 28641 13350
Insurance Bondings 48168 12524 31919
Pensions To Ret System 1206853 5500 1049794
Indemnities 1114729 85036
Equipment 1428448 443795 615833
Miscellaneous 51217 49248 7590
Total Expense Payments 25063717 22388604 21838005
OUTLAY
Buildings Improvements
Personal Services 245803 1100021
Contracts 14049200 8381200
Equipment 178582
Total Cost Payments 39537302 31869825 21838005
Number of Employees End of
Payroll Period 41 39 44
Average Number of White Girls in
School Year Ended June 30 93 89 83
Annual Per Capita Cost
Expense 269502 251557 263109
Outlay 155630 106531
425132 358088 263109PHB
840
DEPARTMENT OF PUBLIC WELFARE
TRAINING SCHOOL FOR GIRLS ATLANTA
PRIVATE TRUST AND AGENCY FUNDS
Private Trust and Agency Funds held by the Training School for Girls
White Division on June 30 1962 amounted to 303513 and consisted of
101065 in the Canteen Fund and 202448 in the Pupils Deposit Fund
Books and records of these funds are handled at the Schools Business Office
The Canteen Fund reflected a balance of 74830 at June 1 1961 which
with receipts of 275590 in the fiscal period ended June 30 1962 made a
total of 350420 to be accounted for
From the 350420 total 249355 was expended for purposes as shown
on page 4 of the within report leaving a balance of 101065 in the Canteen
Fund Account at June 30 1962
A balance of 106035 was on hand in the Pupils Deposit Fund on July
1 1961 which with receipts of 766604 in the fiscal period ended June 30
1962 made a total of 872639 to be accounted for 670191 was withdrawn
from the fund in the fiscal year and 202448 remained on hand June 30 1962
GENERAL
Books and records of the Training School for Girls White Division are
maintained in the Central Accounting Office of the Department of Public
Welfare and were found in excellent condition
Surety bond coverage is under schedule bond detail of which will be
found in report of the Department of Public Welfare Benefits and Adminis
trative Fund
All receipts disclosed by examination have been accounted for and ex
penditures for the period under review were within the limits of budget ap
provals and supported by proper voucher
Appreciation is expressed to the officials and staff of the Department of
Public Welfare and the Training School for Girls White Division for the
cooperation and assistance given the State Auditors office during this exami
nation and throughout the year841
DEPARTMENT OF
PUBLIC WELFARE
Training School for Colored Girls
Macon842
DEPARTMENT OF PUBLIC WELFARE
TRAINING SCHOOL FOR COLORED GIRLS MACON
RECEIPTS 1962 1961
INCOME FROM STATE REVENUE ALLOTMENTS
Transfers Other Spending Units 52674364 7358537
NONINCOME
Private Trust Funds 1020
CASH BALANCE JULY 1st
Budget Funds 2133024 1010810
Total 54808408 8369347
PAYMENTS
EXPENSE
Personal Services 3199224
Supplies Materials 2717819
Communication 487 32
Heat Light Power Water 154846
Repairs 80964
Rents 78250
Insurance
Pensions Benefits 284077
Equipment 245052
Miscellaneous 12900
Total Expense Payments 68 218 64
OUTLAY
Buildings Improvements
Personal Services 23 535 39
Contracts 34585859
NONCOST
Private Trust Funds 1020
CASH BALANCE JUNE 30th
Budget Funds 11046126 2133024
Total 54808408 8369347
28 268 83
24 230 44
493 93
1 358 53
990 06
742 35
3281
2 343 74
3 291 39
61115
62 363 23
843
DEPARTMENT OF PUBLIC WELFARE
TRAINING SCHOOL FOR COLORED GIRLS MACON
SUMMARY
FINANCIAL CONDITION
The Training School for Colored Girls which is under the control of the
Department of Public Welfare ended the fiscal year on June 30 1962 with a
cash surplus of 1282549 available for operations subject to budget ap
provals after providing the necessary reserve of 3545836 for liquidation
of accounts payable and purchase orders outstanding and reserving
6217741 for improvements
AVAILABLE INCOME AND OPERATING COSTS
Allotment of State Appropriation funds by the Department of Public
Welfare to the School for current operations in the fiscal year ended June 30
1962 was 11900000 and for improvements 40803600
From the 52703600 received 17764 was transferred to the State
Personnel Board for the pro rata cost of Merit System Administration and
11472 for State Employees Health Insurance leaving 52674364 net in
come available to the Training School for Colored Girls
The 52674364 net income and the 2133024 cash balance on hand at
the beginning of the fiscal year made a total of 54807388 available
521864 of the available funds was expended in the year for budget
approved items of expense 36939398 for outlay and 11046126 remained
on hand June 30 1962 the end of the fiscal year
The first lien on this remaining cash balance is for liquidation of outstand
ing accounts payable and reserves for improvements and the remainder will
be available for expenditure in the next fiscal period subject to budget re
approvals
COMPARISON OF OPERATING COSTS
Expenditures for the operation of the Training School for Girls Colored
Division for the past three years are compared in the following statement844
DEPARTMENT OF PUBLIC WELFARE
TRAINING SCHOOL FOR COLORED GIRLS MACON
YEAR ENDED JUNE 30
EXPENSE
Personal Services
Supplies Materials
Communication
Heat Light Power Water
Repairs Alterations
Rents
Insurance Bonding
Pensions To Ret System
Equipment
Miscellaneous
Outlay
Number of Employees on Payroll
End of Payroll Period 12
Number of Colored Juvenile Delin
quent Girls in School at June 30 41
Annual Per Capita Cost Exclusive of
Outlay 166387
1962 1961 1960

31 992 24 28 268 83 24 217 42
27 17819 24 230 44 25 76019
487 32 493 93 548 05
1 548 46 1 358 53 1 561 93
809 64 990 06 684 48
782 50 742 35 558 76
3281 9223
2 840 77 2 343 74 1 742 71
2 450 52 3 291 39 1 071 07
129 00 61115 1 038 98
369 393 98
437612 62 62 363 23 57275 82
11
38
10
30
1 64114 1 909 19
GENERAL
Books and records of the Training School for Colored Girls are kept in
the Central Accounting Office of the Department of Public Welfare and were
found in excellent condition
Bond coverage is under schedule bond detail of which will be found in
report on the Department of Public Welfare Benefits and Administrative
Fund
All receipts disclosed by examination have been accounted for and expendi
tures for the period under review were within the limits of budget approvals
and supported by proper voucher
Appreciation is expressed to the officials and staff of the Department of
Public Welfare and the Training School for Colored Girls for the cooperation
and assistance given the State Auditors office during this examination and
throughout the year8CT
845
DEPARTMENT OF
PUBLIC WELFARE
Training School for Boys
MilledgevilleHiHa
846
DEPARTMENT OF PUBLIC WELFARE
TRAINING SCHOOL FOR BOYS MILLEDGEVILLE
RECEIPTS 1962 i96l
INCOME FROM STATE REVENUE ALLOTMENTS
Transfers Other Spending Units 834 648 27 834 017 71
Revenues Retained
Earnings Corrections Service 36493 458 96
Total Income Receipts 83501320 83447667
NONINCOME
Private Trust Funds 17 978 n 23 70213
CASH BALANCES JULY 1st
Budget Funds 46324182 39425494
Private Trust Funds 6 766 03
Total132299926 125909093
PAYMENTS
EXPENSE
Personal Services 495 m 66 m
xidvei 210736 2 182 00
Supphes Materials 19322626 156 294 50
Communication 4 058 90
Heat Llght Power Water 34 719 63
Publications Printing U8 03 J
Re
75490 30321
Insurance 17 50
Indemnities 592 27
Pensions Benefits 41
Equipment 9g6 3g JJ
Miscellaneous 141g M
Total Expense Payments 828 019 78 9mW
OUTLAY
Buildings Improvements
Personal Services 2aVXlVi 6038430
Supplies Materials 36 015 71
Contracts 18332204
Equipment 6 6n 41
NONCOST
Private Trust Funds 882 25 593 gg
CASH BALANCES JUNE 30th
Budget Funds 21597665 46324182
Private Trust Funds 8 861 99
Total132299926 125909093847
DEPARTMENT OF PUBLIC WELFARE
TRAINING SCHOOL FOR BOYS MILLEDGEVILLE
CURRENT BALANCE SHEET
JUNE 30 1962
ASSETS
AVAILABLE CASH
BUDGET FUNDS
Operating Account 11076112
Division of Institutions Account 10521553 21597665
PRIVATE TRUST AND AGENCY FUNDS
Canteen Fund 648550
Pupils Deposit Fund 237649 886199
224 838 64
LIABILITIES RESERVES AND SURPLUS
LIABILITIES
ACCOUNTS PAYABLE AND ENCUMBRANCES
Operations Fund 9075931
RESERVES
ALLOCATIONS
Operations Fund 1509620
Improvements Fund 7838353 9347973
Private Trust and Agency Funds 886199 10234172
SURPLUS
For Operations 31112 66
For Improvements 62495 3173761
224 838 64
848
DEPARTMENT OP PUBLIC WELFARE
TRAINING SCHOOL FOR BOYS MILLEDGEVILLE
SUMMARY
FINANCIAL CONDITION
The Training School for Boys Milledgeville which is under the con
trol of the Department of Public Welfare ended the fiscal year on June 30
1962 with a cash surplus of 3173761 after providing the necessary reserve
of 9075931 to cover outstanding accounts payable and encumbrances and
reserving 9347973 for additions and improvements to be made at this School
and 886199 for Private Trust and Agency Funds held on this date
AVAILABLE INCOME AND OPERATING COSTS
Allotment of State Appropriation funds by the Department of Public
Welfare to the School in the year ended June 30 1962 was 82950000 for
operations and 969005 for improvements In addition to the allotment of
State Appropriation funds the School received 15625 from sales 9050
from maintenance and board and 11818 miscellaneous receipts making
total receipts for the year 83955498
From the funds received 260351 was transferred to the State Personnel
Board for the pro rata cost of Merit System Administration 164773 to the
State Employees Health Insurance Fund and 29054 to the State Depart
ment of Education leaving 83501320 net income available to the Training
School for Boys Milledgeville
The 83501320 net income and the 46324182 cash balance on hand at
the beginning of the fiscal year made a total of 129825502 available
801978 of the available funds was expended in the year for budget
approved items of current expense 25425859 for building and improve
ments and 21597665 remained on hand June 30 1962 the end of the
fiscal year
The first lien on this remaining cash balance is for liquidation of
9075931 in outstanding accounts payable and encumbrances 9347973 is
reserved for additions and improvements and the remainder of 3173761
represents funds which have been provided in excess of obligations incurred
and will be available for expenditure in the next fiscal period subject to
budget reapprovals
COMPARISON OF OPERATING COSTS
Expenditures for the past three years by the Training School for Boys
Milledgeville are compared in the following statement849
DEPARTMENT OF PUBLIC WELFARE
TRAINING SCHOOL FOR BOYS MILLEDGEVILLE
YEAR ENDED JUNE 30
EXPENSE 1962 1961 1960
Personal Services 49587166 38817128 33899577
Travel Expense 210736 218200 166398
Supplies Materials 19322626 15629450 13456918
Communication 405890 342098 331622
Heat Light Power Water 3471963 3216286 3066785
Printing Publicity 111803 70648 63136
Repairs Alterations 1132448 451119 535909
Rents 75490 30321 18626
Insurance Bonding 1750 45161 203837
Pensions Ret System 4184290 3380911 2606134
Indemnities 59227 53575 3850
Equipment 4096638 1317855 1764914
Miscellaneous 141951 128014 149495
Total Expense Payments 82801978 63700766 56267201
OUTLAY
Building Permanent Improvements 25425859 12848213 8363082
Total Cost Payments108227837 76548979 64630283
Number of Employees on Payroll at
End of Payroll Period 139 131 111
Average Number of Boys in the School
at Milledgeville in Year Ended June
30 404 400 393
Annual Per Capita Cost Exclusive of
Outlay 204955 159252 143173
PRIVATE TRUST AND AGENCY FUNDS
Private Trust and Agency Funds held by the Training School for Boys
at Milledgeville on June 30 1962 amounted to 886199 and consisted of
648550 in the Canteen Fund and 237649 in the Pupils Deposit Fund
Books and records of these two funds are handled at the Schools office
in Milledgeville
The Canteen Fund reflected a balance of 468559 at July 1 1961 which
with receipts of 1130796 in the fiscal year ended June 30 1962 made a
total of 1599355 to be accounted for1
850
DEPARTMENT OF PUBLIC WELFARE
TRAINING SCHOOL FOR BOYS MILLEDGEVILLE
From the 1599355 total 950805 was expended for purposes as shown
on Page 4 of the within report leaving a balance of 648550 in the Canteen
Fund account on June 30 1962
A balance of 208044 was on hand in the Pupils Deposit Fund on July
1 1961 which with receipts of 1529708 in the fiscal year ended June 30 1962
made a total of 1737752 to be accounted for 1500103 was withdrawn
from the fund in the fiscal year and 237649 remained on hand June 30 1962
GENERAL
Books and records of the general accounts of the Training School for Boys
Milledgeville are maintained in the Central Accounting Office of the
Department of Public Welfare in Atlanta and were found in excellent
condition
W E Ireland Superintendent of the Georgia Training School for Boys
is bonded in the amount of 500000 as provided by law Bond 1133943 is
written by the National Surety Corporation dated December 16 1948 and
the condition of the bond is as follows
The condition of the above bond is such that whereas the said W E
Ireland has been appointed to the office of Superintendent of Georgia
Training School for Boys effective as of January 1 1949
Now if the said W E Ireland shall faithfully account for all monies
coming into his hands by virtue of his office and shall faithfully dis
charge and perform fully all of the duties of the said office of Super
intendent of Georgia Training School for Boys during the time he con
tinues therein then the above bond to be void else to be in full force
and effect
Surety bond coverage of officials and employees of the School except that
of W E Ireland as shown above is under schedule bond detail of which will
be found in report of the Department of Public Welfare Benefits and Admin
istrative Fund
All receipts disclosed by examination have been accounted for and ex
penditures for the period under review were within the limits of budget ap
provals and supported by proper voucher
Appreciation is expressed to the officials and staff of the Department of
Public Welfare and the Training School for Boys Milledgeville for the
cooperation and assistance given the State Auditors office during this ex
amination and throughout the year9
851
DEPARTMENT OF
PUBLIC WELFARE
Training School for Boys
Augusta852
DEPARTMENT OF PUBLIC WELFARE
TRAINING SCHOOL FOR BOYS AUGUSTA
RECEIPTS 1962
INCOME FROM STATE REVENUE ALLOTMENTS
Transfers Other Spending Units 51074785
Revenues Retained
Earnings Corrections Service 3961885
Total Income Receipts 550 366 70
NONINCOME
Private Trust Funds 7980
CASH BALANCE JULY 1st
Budget Funds 9322765
Total 643 67415
PAYMENTS
EXPENSE
Personal Services 13189031
Travel 70400
Supplies Materials 9581447
Communication 123608
Heat Light Power Water 413043
Repairs 316542
Rents 15000
Indemnities 207 50
Insurance
Pensions Benefits 1038820
Equipment 2L742 66
Miscellaneous 89626
Total Expense Payments 27032533
OUTLAYS
Lands Improvements
Personal Services 2174907
Supplies Materials 2151467
Contracts 6407033
NONCOST
Private Trust Funds 7980
CASH BALANCE JUNE 30th
Budget Funds 26593495
Total 64367415
1961
256 500 00
40 461 60
296 961 60
57 681 21
354 642 81
90 930 06
145 13
70 577 90
1112 62
3411 22
2112 30
142 50
201 79
8 531 10
15 441 24
81 15
192 687 01
17 622 54
51 105 61
93 227 65
354 642 81wmt
DEPARTMENT OF PUBLIC WELFARE
TRAINING SCHOOL FOR BOYS AUGUSTA
CURRENT BALANCE SHEET
JUNE 30 1962
853
ASSETS
AVAILABLE CASH
Operating Account
Division of Institutions Account
53 845 28
212 089 67
26593495
LIABILITIES RESERVES AND SURPLUS
LIABILITIES
Accounts Payable and Encumbrances
Operations Fund 4159430
Improvements Fund 21378967 25538397
RESERVES
None
SURPLUS
For Operations 1030820
For Improvements 24278 1055098
265 934 95854
DEPARTMENT OF PUBLIC WELFARE
TRAINING SCHOOL FOR BOYS AUGUSTA
SUMMARY
FINANCIAL CONDITION
The Training School for Boys Augusta which is under the control of
the Department of Public Welfare ended the fiscal year on June 30 1962
with a cash surplus of 1030820 available for operations and 24278 avail
able for improvements subject to budget approvals after providing the
necessary reserves of 4159430 to cover accounts payable and purchase
orders outstanding and reserving 21378967 for improvements to be made
at the School
AVAILABLE INCOME AND OPERATING COSTS
Allotment of State Appropriation funds by the Department of Public
Welfare to the School in the fiscal year ended June 30 1962 was 51116000
In addition to the allotment of State Appropriation funds the School re
ceived 3961885 from sales and the U S Government making total re
ceipts for the year 55077885
From the funds received 41215 was transferred to the State Personnel
Board for State Employees Health Insurance leaving net income of
55036670
The 55036670 total income and the 9322765 cash balance on hand at
the beginning of the fiscal year made a total of 64359435 available
27032533 of the available funds was expended in the year for budget
approved items of expense 10733407 for improvements and 265 934 95
remained on hand June 30 1962 the end of the fiscal year
The first lien on this remaining cash balance is for liquidation of 4159430
in accounts payable and purchase orders outstanding 21378967 is reserved
for additions and improvements and the remainder of 1055098 represents
funds which have been provided in excess of obligations incurred and will be
available for expenditure in the next fiscal period subject to budget re
approvals855
DEPARTMENT OF PUBLIC WELFARE
TRAINING SCHOOL FOR BOYS AUGUSTA
COMPARISON OF OPERATING COSTS
Expenditures for the Training School for Boys Augusta for the past three
years are compared in the following statement
YEAR ENDED JUNE 30
EXPENSE 1962 1961 1960
Personal Services 13189031 9093006 12790577
Travel Expense 70400 14513 65506
Supplies Materials 9581447 7057790 4531348
Communication 123608 111262 95835
Heat Light Power Water 413043 341122 342266
Repairs Alterations 316542 211230 214107
Rents 15000 14250 3000
Insurance Bonding 20179 139733
Pensions Ret System 1038820 853110 1035035
Indemnities 207 50
Equipment 2174266 1544124 1055098
Miscellaneous 89626 8115 69855
Total Expense Payments 27032533 19268701 20342360
OUTLAY
Bldgs Perm Improvements 10733407 6872815 820074
37765940 261415 16 21162434
Number of Employees on Payroll at
End of Payroll Period 41 36 50
Average Number of Boys in School at
Augusta Year Ended June 30 177 177 178
Annual Per Capita Cost Exclusive of
Outlay 152726 108863 114283856
DEPARTMENT OF PUBLIC WELFARE
TRAINING SCHOOL FOR BOYS AUGUSTA
GENERAL
Books and records of the Training School for Boys Augusta are
kept in the Central Accounting Office of the Department of Public Welfare
and were found in excellent condition
Surety bond coverage is under schedule bond detail of which will be
found in report of the Department of Public Welfare Benefits and Adminis
trative Funds
All receipts disclosed by examination have been accounted for and ex
penditures for the period under review were within the limits of budget ap
provals and supported by proper voucher
Appreciation is expressed to the officials and staff of the Department of
Public Welfare and the Training School for Boys Augusta for the coop
eration and assistance given the State Auditors office during this examination
and throughout the year
857
DEPARTMENT OF
PUBLIC WELFARE
Factory for the Blind
Bainbridge858
DEPARTMENT OF PUBLIC WELFARE
FACTORY FOR THE BLIND BAINBRIDGE
RECEIPTS 1962 1961
INCOME FROM STATE REVENUE ALLOTMENTS
Transfers Other Spending Units 16333175 19962733
Revenues Retained
Earnings 142457415 100542384
Total Income Receipts158790590 120505117
NONINCOME
Private Trust Funds 473057 395478
CASH BALANCES JULY 1st
Budget Funds 19668694 13790062
Private Trust Funds 5631 43 06
Total178937972 134694963
PAYMENTS
EXPENSE
Personal Services 41275281 37275324
Travel 1149243 1198066
Supplies Materials 100587638 698962 45
Communication 382942 403097
Heat Light Power Water 915929 8 300 17
Publications Printing 69907 668 88
Repairs 4100136 615609
Rents 96 00 9g 5Q
Indemnities 217708 2960 08
Pensions Benefits 3322478 30483 33
Equipment 428719 190583
Miscellaneous 709477 796465
Total Expense Payments1 531 690 58 1146 264 85
NONCOST
Private Trust Funds 474174 3 941 53
CASH BALANCES JUNE 30th
Budget Funds 25290226 19668694
Private Trust Funds 4514 56 31
Total178937972 134694963ra
859
department of public welfare
Factory for the blind bainbridge
current balance sheet
JUNE 30 1962
ASSETS
CASH ASSETS
Cash in Bank 252 94740
OTHER ASSETS
Accounts Receivable 169 455 71
Less Allow for Doubtful Accts 41 700 00 127 755 71
Inventories 30198035 42973606
682 683 46
LIABILITIES RESERVES AND SURPLUS
LIABILITIES
Accounts Payable 453303
Encumbrances 4846034 5299337
RESERVES
Sales Tax to be Remitted 4514
SURPLUS
For General Operations 19990889
Deferred Surplus
Inventories and Accounts Receivable 42973606 629 644 95
682 683 46860
DEPARTMENT OF PUBLIC WELFARE
FACTORY FOR THE BLIND BAINBRIDGE
SUMMARY
INTRODUCTION
The within report covers an examination of both the records kept in the
office of the State Department of Public Welfare in Atlanta covering the
cash receipts and disbursements for the Factory for the Blind and the in
come cost and inventory records maintained at the Factory in Bainbridge
Georgia
The Factory for the Blind was created by Legislative Act approved March
30 1937 which was amended February 14 1949 providing that the said
Factory should be a State Institution under the control and direction of the
State Department of Public Welfare
Management of the Factory is by the Board of Managers appointed by
the Governor composed of seven citizens of the State at least four of whom
shall be experienced manufacturers interested in relief of the blind and one
blind citizen of the State of Georgia and in addition thereto the following
shall be exofficio members of the Board
Director of the Board of Social Security
State Treasurer
State Superintendent of Schools
Supervisor of Purchases
Director of Division of Vocational Rehabilitation
Members of the Board of Managers on June 30 1962 in addition to the
exofficio members above were
Hon Henry Tichenor Walton County Monroe Georgia
Hon Robert T Davis Jr Muscogee County
co Swift Spinning Mills Inc Columbus Georgia
Hon Houston Jewell Walker County Chickamauga Georgia
Hon Frank Gross Stephens County Toccoa Georgia
Dr J T Holt Appling County Baxley Georgia
Hon Walter McDonald Commissioner Public Service Commission
Room 162 New State Office Bldg Atlanta Georgia
Hon Tom J Vereen Colquitt County Moultrie Georgia861
DEPARTMENT OF PUBLIC WELFARE
FACTORY FOR THE BLIND BAINBRIDGE
FINANCIAL CONDITION
The Factory for the Blind ended the fiscal year on June 30 1962 with
surplus of 19990889 and had 42973606 invested in inventories and ac
counts receivable after providing the necessary reserve of 5299337 to cover
outstanding accounts payable and encumbrances and reserving 4170000
for doubtful accounts receivable and 4514 for sales tax collections to be
remitted

AVAILABLE INCOME AND OPERATING COSTS
In the fiscal year ended June 30 1962 the Factory for the Blind received
16500000 from the Department of Public Welfare for operations
142326026 from sales of manufactured products 118250 from the
Trainees Fund of the Division of Vocational Rehabilitation of the State
Department of Education and 13139 for sales tax collections
From the 158957415 received 36943 was transferred to the State
Personnel Board for the pro rata share of the cost of Merit System Adminis
tration and 129882 to the State Employees Health Insurance Fund leaving
158790590 net income available to the Factory for the Blind
The 158790590 net income and the 19668694 cash balance at the
beginning of the fiscal year made a total of 178459284 available
153169058 of the available funds was expended in the year for budget
approved items of expense and 25290226 remained on hand June 30 1962
the end of the fiscal year
The first lien on this remaining cash balance is for liquidation of accounts
payable and encumbrances and the remainder will be available for expendi
ture in the next fiscal period subject to budget reapprovals
The net loss from operations in the fiscal year ended June 30 1962 by
application of accounts receivable accounts payable and inventories to the
cash receipts and disbursements was 7203158 as shown in the following
statement of operations862
DEPARTMENT OF PUBLIC WELFARE
FACTORY FOR THE BLIND BAINBRIDGE
INCOME
Collections in Period
Sales of Manufactured Products i 423 260 26
Trainee Fees Vocational Rehab 1 l82 50
EarningsSalesTax m 39 1
Add Accts Receivable 63062 Net 127 755 n
1 552 329 86
Deduct Accts Receivable 7161
Net
13018972
Gross Sales and Income SLoTH
COST
Purchases and Cost Payments 1 531 690 58
Transfer to State Personnel Board 36943
Transfer to State Emp Health Ins
FUnd 129882
1 533 358 83
Add Inventory 63061 26453692
Accts Pay and Encumb
63062 5299337 31753029
1 850 88912
Deduct Inventory 63062 30198035
Accts Pay and Encumb
7161 5473705 35671740
Net Cost of Sales
149417172
Net Loss from Operations 72o3158
RECONCILIATION WITH SURPLUS
Surplus Beginning of Period Q8 KO
Loss from Operations in Period f
464 644 95
Funds Transferred from the State Dept of Public Welfare for
Operations
16500000
Surplus End of Period
629i64495863
DEPARTMENT OF PUBLIC WELFARE
FACTORY FOR THE BLIND BAINBRIDGE
Cost records maintained by the State Department of Public Welfare for
the Factory for the Blind show a net loss of 6466012 for the years op
erations
The cost records may be reconciled with the net loss as shown above by
adding depreciation to the loss deducting expenditures capitalized adding
encumbrances as of July 1 1961 and deducting encumbrances as of June 30
1962 by making provision for doubtful accounts and considering debit to
allowance for depreciation involving sale of equipment
Encumbrances are not considered in the cost records as they are goods
which have not actually been delivered They are considered in governmental
accounting as they are considered to be a commitment of funds
COMPARISON OF OPERATING COST PAYMENTS
Expenditures of the Factory for the Blind for the past three years are
compared in the following statement
YEAR ENDED JUNE 30
EXPENSE 1962 1961 1960
Personal Services 41275281 37275324 40243512
Travel Expense 1149243 1198066 1274768
Supplies Materials 100587638 69896245 66233055
Communication 382942 403097 418006
Heat Lights Power Water 915929 830017 880403
Printing Publicity 69907 66888 120870
Repairs 4100136 615609 1026231
Rents 9600 9850 2400
Insurance Bonding 222466
Indemnities 217708 296008 74643
Pensions Ret System 3322478 3048333 3181625
Equipment 428719 190583 1153175
Miscellaneous 709477 796465 1133752
Total Expense Payments1 531 690 58 1146 264 85 1159 64906
Number of Employees on Payroll
June 30 175 179 178
Average Number of Blind Persons
Employed in the Factory for the
Blind in Year Ended June 30 116 121 136864
DEPARTMENT OF PUBLIC WELFARE
FACTORY FOR THE BLIND BAINBRIDGE
GENERAL
Books and records of the Factory for the Blind have been well kept All
receipts disclosed by examination have been accounted for The expendi
tures for the period under review were within the limits of budget approvals
and supported by proper voucher
Surety bond coverage is under schedule bond detail of which will be found
in report of the Department of Public Welfare Benefits and Administrative
Fund
Appreciation is expressed to the officials and staff of the Department of
Public Welfare and the Factory for the Blind for the cooperation and as
sistance given the State Auditors office during this examination and through
out the year865
SUPERVISOR OF
PURCHASES MjkiaaikliU
866
SUPERVISOR OF PURCHASES
RECEIPTS 1962 1961
INCOME FROM STATE REVENUE ALLOTMENTS
Appropriation 24000000 22500000
Budget Balancing Adjustment 257232 02
TransfersOther Spending Units 72149 55392
Total Income Receipts 24329381 22444610
NONINCOME
Private Trust Funds i 60902 1 818 75
CASH BALANCE JULY 1st
Budget Funds 138170 259765
Total 24628453 22886250
PAYMENTS
EXPENSE
Personal Services 19052247 17319319
Travel 413203 389808
Supplies Materials 582079 494978
Communication 1449935 13 90871
Publications Printing 691331 1050285
Repairs 246206 95902
Rents 15600 15300
Insurance 24161 14333
Pensions Benefits 1555872 1396829
Equipment 127462 266780
Miscellaneous 132370 131800
Total Expense Payments 24290466 22566205
NONCOST
Private Trust Funds 160902 181875
CASH BALANCE JUNE 30th
Budget Funds 177085 138170
Total 24628453 22886250JliSi
ma
867
SUPERVISOR OF PURCHASES
SUMMARY
FINANCIAL CONDITION
The office of the Supervisor of Purchases ended the fiscal year on June 30
1962 with a cash surplus of 178040 No accounts payable or other liabilities
were reported
AVAILABLE INCOME AND OPERATING COSTS
State Appropriation for the operation of the office of the Supervisor of
Purchases for the year ended June 30 1962 was 24000000 To meet ex
penditures approved on budget 257232 was transferred from State Emer
gency Fund as a special appropriation as provided by law making available
appropriations of 24257232
In addition to the 24257232 funds provided as the current years appro
priation 200835 was transferred from the State Department of Public
Defense making total receipts of 24458067
From the 24458067 total income received 63746 was transferred to the
State Personnel Board for the pro rata cost of Merit System Administration
and 64940 for the Employees Health Insurance Fund leaving net income
of 24329381
The 24329381 net income and the 138170 cash balance on hand at
the beginning of the fiscal year made a total of 24467551 available with
which to meet the years operating expenses
24290466 of the available funds was expended in the year for budget
approved items of expense and 177085 remained on hand June 30 1962
andwill be available for expenditure in the next fiscal period subject to ap
provals
COMPARISON OF OPERATING COSTS
Expenditures for the operating costs of the office for the past three years
are compared in the following statement868
SUPERVISOR OF PURCHASES
YEAR ENDED JUNE 30
EXPENDITURES
Personal Services
Travel Expense
Supplies Materials
Communication
Printing Publicity
Repairs
Rents
Insurance Bonding
Pensions For Retirement
Equipment
Miscellaneous
1962 1961 1960
19052247 173 19319 162 386 55
4132 03 3 898 08 3 779 21
5 82079 4 949 78 6 688 60
14 499 35 13 908 71 13 907 09
6 913 31 10 502 85 7 869 99
2 462 06 959 02 70619
156 00 15300 14400
241 61 143 33 7860
15 558 72 13 968 29 12 666 82
1 274 62 2 667 80 4 127 94
1 32370 1 31800 1 088 00
24290466 225 66205 213 442 99
Number of Employees on Payroll
June 30
37
36
37
Mr Alvan C Gillem Jr has filed bond as Supervisor of Purchases for I
1500000 as required by law written by the Travelers Indemnity Company I
bond 903395 dated November 17 1960 The condition of the obligation of I
this bond is as follows
Now therefore the condition of this obligation is such that if the above
bounded Principal shall from the 17th day of November 1960 to the I
17th day of November 1961 and until his successor has been duly ap I
pointed and qualified faithfully perform and discharge all of the duties
and obligations of his said Office and shall faithfully and honestly ac
count for all moneys securities and other property that may come
into the possession custody or control of said Principal and it is under
stood and agreed that the provisions of Section 89416 of the Code of
Georgia Annotated as they now exist or as they may be amended are
hereby made applicable to said Principal and said provisions are in
corporated herein as conditions of this bond to the same extent as though
specifically set forth herein then in such event this Bond to be void
otherwise to remain in full force and effect
Mr Thomas B McDorman is bonded for 1500000 as Assistant Super
visor of Purchases with the Travelers Indemnity Company bond 786602
dated October 21 1959 The condition of the obligation of this bond is as
followsmi
869
SUPERVISOR OF PURCHASES
Now therefore the condition of this obligation is such that if the above
bounded Principal shall from the 1st day of October 1959 and until
his successor has been duly appointed and qualified faithfully perform
and discharge all of the duties and obligations of his said Office and
shall faithfully and honestly account for all moneys securities and other
property that may come into the possession custody or control of
said Principal and it is understood and agreed that the provisions of
Section 89416 of the Code of Georgia Annotated as they now exist or
as they may be amended are hereby made applicable to said Principal
and said provisions are incorporated herein as conditions of this bond to
the same extent as though specifically set forth herein then in such
event this Bond to be void otherwise to remain in full force and effect
Public Employees Blanket Bond coverage on employees of the office of
Supervisor of Purchases was with the Travelers Insurance Company through
May 14 1962 On that date it was changed to the American Casualty Com
pany Bond No 437741 Insurance agreement of this bond is as follows
Faithful performance blanket position bond coverage 2500000
4 Loss caused to the insured through the failure of any of the em
ployees acting alone or in collusion with others to perform faith
fully his duties or to account properly for all monies and property
received by virtue of his position or employment during the bond
period The amount of indemnity on each of such employees being
the amount stated in the Table of Limits of Liability applicable
to this Insurance Agreement 4
In the fiscal year ended June 301962 Mr John T Jones paid 755 Federal
Excise Tax on an airline ticket to Washington D C Also in the same period
Mr Charles G Duncan paid 200 in Bridge Toll fees Since these are im
proper expenditures the above amounts should be refunded by the respective
employees and deposited to the Supervisor of Purchases account
All receipts disclosed by examination have been accounted for and expendi
tures for the period under review within the limits of budget approval and
supported by proper voucher with exceptions as noted
Appreciation is expressed to the Supervisor of Purchases and the staff of
this office for the cooperation and assistance given the State Auditors office
during this examination and throughout the year
871
GEORGIA REAL ESTATE INVESTMENT BOARD 00
2198825
2198825
942423
3141248
872
GEORGIA REAL ESTATE INVESTMENT BOARD
RECEIPTS 1962 1961
INCOME FROM STATE REVENUE ALLOTMENTS
Appropriation 00
Revenues Retained
Earnings 874000
Total Income Receipts 8 740 00
CASH BALANCE JULY 1st
Budget Funds 2014124
28 881 24
PAYMENTS
EXPENSE
Personal Services 8237 50
Travel Expense 29810
Supplies Materials 2822
Communication 329 95
Printing Publications
Repairs
Insurance 5000
Equipment 141540
Miscellaneous 2 40
Total Expense Payments 10 361 57
CASH BALANCE JUNE 30th
Budget Funds 1851967
2888124 3141248
10 225 00
590 64
80 46
211 59
61 00
4900
3830
750
775
11 271 24
20141 24
873
GEORGIA REAL ESTATE INVESTMENT BOARD
SUMMARY
INTRODUCTION
The Georgia Real Estate Investment Board was created by Act of the
General Assembly approved March 23 1960 and is composed of five members
appointed by the Governor
Provisions of the Act of the General Assembly creating the Board are
quoted in part as follows
Section 2 The Georgia Real Estate Investment Board shall have the
following powers duties and authority
a To prevent through the provisions of this Act the loaning or in
vestment of money in real estate loans or real estate loan commitments or
real estate investments by any of the State Retirement Systems or State
Annuity and Benefit Funds or similar State systems or funds created by the
General Assembly of Georgia in any speculative manner which might en
danger the rights and property of the members of said systems and funds
Section 8 That the State Budget Bureau shall make available to the
Georgia Real Estate Investment Board the sum of ten thousand 1000000
dollars as an initiatory revolving fund but shall make no further State funds
available Each and every applicant making application to the Georgia Real
Estate Investment Board for approval of a loan shall accompany said appli
cation with a certified check in the amount of onehalf of one per cent
1 of the total amount of the loan requested
Members of the Georgia Real Estate Investment Board appointed under
provision of Legislative Act of March 23 1960 are as follows
W Clair Harris Chairman Winder Georgia
C Jay Smith ViceChairman Newnan Georgia
Wm C Clary SectyTreas Toccoa Georgia
Thomas E Greene Jr Macon Georgia
Rosser Little Marietta Georgia874
GEORGIA REAL ESTATE INVESTMENT BOARD
FINANCIAL CONDITION
The Georgia Real Estate Investment Board had a surplus of 1859984 on
June 30 1962 available for operations subject to budget approvals after
reserving 8112 for State and Federal Income Taxes held on this date
AVAILABLE INCOME AND OPERATING COSTS
874000 was received from loan application fees in the fiscal year ended
June 30 1962 The 874000 income together with the balance of 2014124
on hand at July 1 1961 made a total of 2888124 to be accounted for
336157 was expended in the period under review for expenses of operat
ing the Board leaving a balance of 1851967 on hand June 30 1962
GENERAL
Checks are signed by the office Secretary and either the Chairman or
SecretaryTreasurer of the Board
W Clair Harris is bonded as Chairman of the Georgia Real Estate Invest
ment Board in the amount of 500000 Bond is written by the Royal
Indemnity Company bond 324 757 dated June 16 1961 and the condition
of the obligation is as follows
Now therefore if the said Principal shall well and faithfully perform
all and singular the duties incumbent upon him by reason of his election
or appointment as said ChairmanGeorgia Real Estate Investment
Board except as hereinafter limited and honestly account for all moneys
coming into his hands as said ChairmanGeorgia Real Estate Invest
ment Board according to law then this obligation shall be null and void
it is otherwise to be and remain in full force and virtue
William C Clary Jr is bonded for 500000 as SecretaryTreasurer of the
Georgia Real Estate Investment Board Bond is written by the United
States Fidelity and Guaranty Company dated June 30 1960 and covers
faithful performance of duties Premium has been paid on this bond to
December 31 1962
Lawrence J McEvoy Executive Secretary of the Board is not bonded
nor is the office Secretary who signs checks of the Board87
GEORGIA REAL ESTATE INVESTMENT BOARD
The examiners noted in the course of the examination that Board Members
had been overpaid 8017 for traveling expenses in the year under review
These overpayments were due to charging ten cents per mile car expense
when the State limit at that time was six cents per mile and the charging of
storage and parking fees which is not allowable under State law
When informed of these overpayments the Board Members immediately
refunded the overpayments and these receipts will be reflected in the next
report of examination
Appreciation is expressed to the members officials and employees of the
Georgia Real Estate Investment Board for the cooperation and assistance
given the State Auditors office during this examination and throughout the
vear877
DEPARTMENT OF
REVENUE878
DEPARTMENT OF REVENUE
RECEIPTS 1962
INCOME FROM STATE REVENUE ALLOTMENTS
Appropriation 667000000
Budget Balancing Adjustment 157698057
Revenues Retained
Taxes Retained at Source 668333938
Transfers Other Spending Units 2168211
Total Income Receipts 14 908 63784
NONINCOME
State Revenue Collections Unfunded 120 541 32
Private Trust Funds 19478432
CASH BALANCES JULY 1st
Budget Funds 17159911
State Revenue Collections Unfunded 55193 72
Private Trust Funds 658946
Total 1545734577
PAYMENTS
EXPENSE
Personal Services
Departmental 458931968
Retained at Source 6 683 339 38
Travel 57777078
Supplies Materials 12555094
Communication 227 12386
Heat Light Power Water 289895
Publications Printing 62790395
Repairs 16 34217
Rents 26122456
Insurance 3559481
Indemnities 2502568
Pensions Benefits 53470902
Equipment 73 977 is
Miscellaneous 42 651 45
Grants to Civil Divisions 56845475
Total Expense Payments 14 391 88716
NONCOST
Private Trust Funds 19526561
CASH BALANCES JUNE 30th
Budget Funds 68834979
State Revenue Collections Unfunded 17573504
Private Trust Funds 6 10817
Total 1545734577
1961
5 288 000 00
1 383 379 70
6 259 365 43
7 465 23
1292327990
2468823
647 363 69
56 462 55
79 881 95
32 43719
1371473705
4 064 491 91
6 259 365 43
507 437 92
123 115 42
200 81318
4 547 09
607 566 24
13 956 28
270 349 99
17 959 90
25 036 36
477 585 43
192 836 42
43 081 77
12 808 143 34
673 211 42
171 599 11
5519372
6 589 46
13 714 737 05
y M
DEPARTMENT OF REVENUE
CURRENT BALANCE SHEET
JUNE 30 1962
ASSETS
CASH ASSETS
Available Cash
Budget Funds
Revenue Collections
Cash on Hand and in Banks
Collections Due from County Tax Officials
W J Pollock Brooks County Tag Sales
J T Hobbs Laurens County
Tag Sales 3301225
Property Tax Returned
Checks 75837
J L Futch Tag Agent Valdosta
Collection Service on Returned Check 1958
117 277 20
2 210 68
33 770 62
1267
Priv Trust or Agency Funds
Accounts Receivable
Revenue Collections
Due from Jim E Jones Former Dir of the
Motor Fuel Tax Unit See Report for Year
Ended June 30 1960
879
688 349 79
153 27117
17 572 04
859193 00
69 610 40
928 803 40
LIABILITIES RESERVES SURPLUS
CASH LIABILITIES
Accounts Payable
Employees Contrib
Ret and Soc Sec
RESERVES
Budget Funds
For Grants to CountiesRevaluation Program
For Title Law Operations
Revenue Collections
To Be Transferred to State Treasury
Private Trust or Agency Fund
92 699 76
66 479 75
314 960 25
165 000 00
222 881 57
17 572 04
159 179 51
720 413 86
SURPLUS
Available for Operations
Approval
Subject to Budget
49 21003
928 803 40
DEFERRED ASSETS
Due from Counties for Grants Loans for
Revaluation and Equalization Program
56845475880
DEPARTMENT OF REVENUE
SUMMARY
FINANCIAL CONDITION
The State Department of Revenue ended the fiscal year on June 30 1962
with a surplus of 4921003 in operating funds after providing reserves of
9269976 for liquidation of outstanding accounts payable 6647975 for
employers contribution on Employees Retirement and Social Security cost
31496025 for Grants Loans to Counties under the Revaluation and
Equalization Program 16500000 for expense of the new Motor Vehicle
Title Registration Program 22288157 for Revenue Collections to be trans
ferred to the State Treasury and 1757204 for Private Trust or Agency
Funds on hand as follows 610817 for adjustment account for County Motor
Vehicle Tag Sales and 2246387 for funds held in escrow less 1100000
advance to Employees Retirement System for Tax Officials retirement
The 1100000 advance to EmployeesRetirement System for County
Tax Officials retirement contributions is adjusted in the quarterly reports as
collections are made from County Tax Officials for their contributions
The deferred assets of 56845475 represent Grants or Loans to Counties
under Act of General Assembly approved February 28 1961 Georgia Laws
1961 Page 107 for revaluation and equalization of taxable property in the
Counties The amount due by the Counties is to be repaid in four yearly
installments Seventeen of the States one hundred fiftynine Counties partic
ipated in the program during the year under review
REVENUE COLLECTIONS
This Department is the principal tax collecting agency of the State
Government
In the year ended June 30 1962 the Department collected or had ac
counting control of 39040125274 of which 39645505 was from business
license taxes 1854071889 nonbusiness license taxes 211412724 cor
poration franchise taxes 163519847 estate taxes 6855786780 income
taxes 154265186 property taxes 29738124703 from taxes based on
sales and 23298640 from earnings fines and forfeits
The gross revenue collections of the Department of Revenue for the past
three years before deduction of collection cost retained at the source are
compared in the following statement881
DEPARTMENT OF REVENUE
YEAR ENDED JUNE 30
REVENUE COLLECTIONS 1962 1961 I960
Taxes Based on Sales
Sales and Use Tax162 000020 60 152 461 800 35 150 629 01977
Alcoholic Beverages
Beer 982331715 867361366 828494454
Liquor 1159125801 1059653261 1058075569
Wine 134146456 135101251 139606327
Cigar and Cigarette 21 818 46748 21173740 87 20 243 88477
Kerosene 38355915 42896104 49787640
Motor Fuel 9042316008 8649566705 8478542521
Subtotal297 381 247 03 281 181 328 09 276 417 969 65
Business License Taxes 39645505 39877350 36288850
NonBusiness License Motor
Vehicle License Tags 18540718 89 17 337 474 45 16 77815602
Corporation Franchise Tax 211412724 198144815 191319114
EstateTax 163519847 104331355 98161858
Income Tax 6855786780 7694918465 6009260969
Property Tax 154265186 145233080 135839695
Earnings 18548208 17365556 18244765
Fines and Forfeits 4750432 16516674 7939230
Total390 401 252 74 380 682 675 49 358166 670 48
The fees and allowances authorized by law to the Collectors of State
Revenue before the revenue reaches the Department of Revenue and which
are deducted from the various revenue sources are as follows
YEAR ENDED JUNE 30
FOR COLLECTING 1962 1961
Sales and Use TaxSellers4 670 87945 4 397 621 99
Cigar and Cigarette Dealers 52347461 45020039
Wine TaxDealers 3986362 4077722
Motor FuelDistributor 78683225 75311749
Kerosene Distributor 394714 471501
Motor Vehicle TagsCounty Agts 55790725 52541775
Property TaxDigest Accts and
Intangible Tax 5799435 4744455
Occupation TaxCounty Collectors 155905 183530
642 457 72 6 221 129 70
FOR ASSESSING
Property TaxDigest Accts
County Tax Collectors
40 881 66
38 235 73
1960
351 981 72
427 597 39
42 061 34
736 692 86
4 942 73
511 026 75
46 723 76
1 407 30
122 433 85
35 873 98
Totals668333938 625936543
158 307 83882
DEPARTMENT OF REVENUE
The revenue collections compared in the foregoing statements are net
after deducting the following refunds made through the State Treasury to
taxpayers as authorized by law
YEAR ENDED JUNE 30
1962
Retailers Gasoline Tax 738 218 90
Farm Use Gasoline Tax 1 792 36808
Watercraft Users Gas Tax 10 492 38
Aircraft Users Gas Tax 33914790
Motor Carriers Gas Tax 36019870
Other Gasoline Tax Refund 7064 93
Motor CarriersReg Fees 56521
Refunds Cancelled 703241
Corporation Income Tax 495 378 29
Individual Income Tax7 972 934 73
Property Tax 185229
Estate Tax 1840369
Corporation Franchise Tax 898 61
Occupation Tax 1300
1961
759 598 58
1 814 060 70
10 019 40
313 223 68
302 826 35
00
453 36
1 707 71
897 274 39
2 010 632 67
1174 94
5 565 41
1 234 03
1960
759 738 54
1 774 39113
9 316 10
300134 50
263 361 07
00
37400
2 522 10
224 639 20
327 030 59
1 938 73
3 974 40
1 961 75
4400
11 730 504 30 6 114 355 80 3 664 381 91
In addition to refunds paid through the State Treasury the Department
of Revenue makes refunds to taxpayers to correct errors in payments for
motor vehicle tags for beer liquor wine cigar and cigarette licenses and
stamps liquor warehouse charges and sales tax
DISPOSITION OF REVENUE COLLECTIONS
The 39040125274 revenue collected in the fiscal year ended June 30
1962 together with 3002613 held by the Department at the beginning of
the period made a total of 39043127887 to be accounted for
Of this 39043127887 in revenue funds 38359466832 was funded in
the State Treasury 668333938 was retained as collecting and assessing
fees and allowances by outside agencies and 15327117 remained on hand
June 30 1962 to be paid into the State Treasury in the next fiscal period
In addition to the 15327117 in revenue collections held by the Depart
ment of Revenue on June 30 1962 to be transferred to the State Treasury
there is an account receivable of 6961040 due from Jim E Jones former
Director of the Motor Fuel Tax Unit of the Department of Revenue for
public funds embezzled andor fraudulently diverted to his personal use883
DEPARTMENT OF REVENUE
A special audit was made of the Motor Fuel Tax Units accounts and a
report thereof filed dated April 24 1959 covering a shortage of 8057397
of which 1096357 was recovered in the fiscal year ended June 30 1960
AVAILABLE INCOME AND OPERATING COSTS
State Appropriation for operating the Department of Revenue in the year
ended June 30 1962 was 667000000 To meet expenditures approved on
budget this was increased to 824698057 by transfer of 69356557 from
the State Emergency Fund as authorized by law for Operations and
88341500 for Grants Loans to Counties for Revaluation and Equali
zation of Taxable Property
In addition to the 824698057 provided as the current years appropri
ation 1146178 was received from the Department of Labor Employment
Security Agency for expense of collecting delinquent accounts making total
receipts for the fiscal year 825844235
From the 825844235 received 1777323 was transferred to the State
Personnel Board for the pro rata expense of Merit System Administration
and 1537066 for Employees Health Insurance Fund leaving net income of
822529846
The net income of 822529846 and the 17159911 cash balance on hand
at the beginning of the fiscal period made a total of 839689757 available
to cover the expense of operating the Department of Revenue in the fiscal
year ended June 30 1962
714009303 of the available funds was expended in the year for budget
approved items of expense 56845475 Grants to Counties Loans for
Revaluation and Equalization and 68834979 remained on hand June 30
1962 the end of the fiscal period
In addition to the 714009303 expenses paid by the Department from
its Operating Accounts there is also considered as cost the 668333938 fees
and allowances retained at the source by outside agencies as provided by law
COMPARISON OF OPERATING COSTS
Operating Costs of the Department for the past three years are compared
in the following statement884
DEPARTMENT OF REVENUE
YEAR ENDED JUNE 30
EXPENDITURES 1962 1961 I960
BY DEPARTMENTAL UNITS
Executive Office 16455805 13421253 14132093
General 25431117 22269923 16193632
Miscellaneous Tax 37570228 33914929 26763732
Fuel Oil Inspection 9891071 9008144 8337086
Income Tax 147438557 133345296 121010945
Alcohol Tax 88611834 81193118 76554622
Motor Fuel Tax 40943149 38345026 35763685
Motor VehicleTag 92393846 83735796 69079347
Property Tax 28429190 24289978 21442371
Sales Tax 183244055 176779767 165369444
Fraud and Intelligence 6054479 4592735 3675910
Data Processing 21128660 17378388 1144545
Subtotal6 975 919 91 6 382 743 53 5 594 674 12
County Tax Officials
Retirement 16417312 16603438 15093885
Grants to Counties Revaluation
and Equalization Program 56845475
7 708 547 78 6 548 777 91 5 745 612 97
BY OBJECT OF EXPENDITURE
Personal Services4 589 319 68
Travel Expense 57777078
Supplies 12555094
Communication 22712386
Heat Light Water 289895
Printing and Publicity 627 903 95
Repairs and Alterations 1634217
Rents 26122456
Insurance and Bonding 35 594 81
PensionsRetirement 534 709 02
Indemnities 2502568
Equipment 7397718
Miscellaneous 42 65145
7140 093 03
Grants to Counties Revaluation
and Equalization Program 56845475
4 064 491 91
507 437 92
123115 42
200 81318
4 547 09
607 566 24
13 956 28
270 349 99
17 959 90
477 585 43
25 036 36
192 836 42
43 081 77
3 680 04716
49715727
113 845 25
162 826 35
4 615 66
535 407 38
16 334 78
121 539 85
22 576 21
431 856 38
13 537 03
141 634 50
3 635 15
6 548 777 91 5 745 012 97
Fees and Allowances Retained at
Source by Collecting Agencies
Number of Employees on Payroll
June 30
7 708 547 78
668333938 625936543 615830783
14 391 88716 12 808 143 34 11 903 320 80
1101
1043
956885
DEPARTMENT OF REVENUE
The cost to collect 39040125274 revenue in the period under review
was 714009303 in direct expense of the Revenue Department or 1829
of total collections Fees and allowances allowed by law and retained by
outside collecting agencies before the funds reached the Revenue Department
amounted to 668333938 or 1712 of the total collections making total
cost of collecting the revenue 1382343241 which is 3541 of the total
collections
In the fiscal year ended June 30 1961 revenue collections were
38068267549 and were collected at a departmental cost of 654877791
or 1720 and fees and allowances retained by outside agencies amounted
to 625936543 or 1644 making the total collection cost 1280814334
or 3364 of the total collections
In the fiscal year ended June 30 1960 revenue collections were
35816667048 and were collected at a departmental cost of 574501297
or 1604 and fees and allowances retained by outside agencies amounted to
615830783 or 1719 making the total collection cost 1190332080
or 3323
RETURNED CHECKSSALES TAX DIVISION
Excellent records are kept for handling of returned checks in the Sales
Tax Unit and these records show the following transactions for the fiscal year
ended June 30 1962
Returned Checks on Hand July 1 1961 2889888
Checks Returned in Year ended June 30 1962 609 54810
638 446 98
Less
Returned Checks Collected through Revolving
Fund 584957 15
Returned Checks Charged to General Account
ing Office for Collection 2744858 61240573
Returned Checks on Hand June 30 1962 2604125
In collecting the returned checks an additional 8594544 was collected
for penalties interest and additional tax from those who had given the original
bad check
RETURNED CHECKSINCOME TAX DIVISION
Since the adoption of the revolving fund method there has been a vast
improvement in the keeping of records of returned checks886
DEPARTMENT OF REVENUE
A summary of transactions involving returned checks in the Income Tax
Division for the fiscal year ended June 30 1962 follows
Returned Checks on Hand July 1 1961
Add Checks Returned in Year ended June 30 1962
Less
Checks Redeemed in Year ended June 30 1962
Checks Charged back to the Taxpayers Acct
Checks Charged to Suspense Accounts
Returned Checks on Hand June 30 1962
28 551 91
85 659 63
114 211 54
76 973 15 24 007 17
319 86 101 300 18
12 911 36
In collecting returned checks an additional 309025 was collected for
penalties from those who had given the original bad checks
MOTOR VEHICLE TAX TAG UNIT
In the examination of the tag sales in the office of the Department of
Revenue it was found that the tags were not sold in numerical order by class
This made it very difficult for this Department to check the various class of
tags to be sure that all tags were properly accounted for There were 74 1961
tags that were not accounted for as having been sold or on hand These 74 tags
represent 914350 in revenue if they had been sold at the full price required
for each class The price of certain tags is reduced to threefourths of the
original price on May 1 and to onehalf on August 1 and to onefourth on
November 1 of each year
There were 41 1962 tags that were unaccounted for at the time this
examination was completed that would have a value of 27380 had they been
sold at the prescribed rate
A list of these missing tags is included in Schedule B of the unit report
and has been furnished the Director of the Motor Vehicle Tax Unit A care
ful search of the office and sales records is to be made by the staff of the Unit
to see if these tags can be located or accounted for A number of tags that
were first reported missing were accounted for before the completion of this
examination leaving the list included in the report as still missing on Septem
ber 4 1962 The tag inspectors should be furnished a list of the 1962 missing
tags as some of these tags could be in use by anyone getting the tag im
properly
It is strongly recommended that corrective measures be taken to insure a
proper accounting for all tags that all sales be made in numerical order by
class and all unsold tags be stored in a safe place One person should be887
DEPARTMENT OF REVENUE
charged with the responsibility of accounting for all tags handled by the office
in the Revenue Department just as the County Tag Agent is responsible for
the tags that are sent to his county for sale
The Tag Unit held 334700 in returned checks as of June 30 1962 that
are included as a part of the cash balance as of that date A number of these
checks were on hand at the beginning of the period Every effort should be
made to collect these checks
A shortage has been reported in the Tag Account of T J Hobbs Tax
Commissioner of Laurens County in the sum of 3301225 This account is
in the hands of the State Attorney General for settlement
The office of the Tax Commissioner of Brooks County Mr W J Pollock
was burglarized and 221068 in tag sales was reported as missing from the
office This account is in the hands of the State Attorney General for settle
ment
These tag agents are under bond written by the Peerless Insurance Com
pany of Keene New Hampshire Bond No 248389 Mr Hobbs bond is for
2500000 and Mr Pollocks bond is for 1500000
SALES TAX UNIT
A detailed check was made of all receipt books issued to the various Sales
Tax Regional Offices and all receipt numbers were accounted for
The 25967 shown in last report as unaccounted for by Agent Bucky
Howe of the Macon Regional Office was accounted for in this period
Receipt numbers 111757 through 111800 reported missing in the audit
report for year ended June 30 1959 and receipt numbers 108786 and 108788
through 108800 reported missing in the audit report for the year ended
June 30 1958 are still unaccounted for at the close of the present audit
The internal control and check system as employed by the Sales and Use
Tax Unit of the Department appears to be in good order Once a return gets
into the office of the Sales and Use Tax Unit of the Department of Revenue
it would be difficult for anyone to make any alterations to records unless
there were several persons in collusion
INCOME TAX UNIT
An examination of the accounting methods employed by this Unit were
found in good order Internal checks are made to insure a proper handling of
all funds and tax returns coming into the officeDEPARTMENT OF REVENUE
Since the withholding tax plan was adopted the number of tax refunds
has steadily increased A separate bank account is maintained for refunds of
withholding tax from the normal income tax refunds The large volume of
checks written on this account presents a problem in reconciling the bank ac
count each month Utilization of machine reconciliation should help with
this task Refunds checks not presented within a specified time are cancelled
and the funds returned to the State Treasury The taxpayer is then required
to file a new claim for the refund as required by law
MOTOR FUEL TAX UNIT
No change was made in this period of the 6961040 due from Jim E
Jones former Director of the Motor Fuel Tax Unit This account is in the
hands of the Law Department for settlement See special report dated
April 24 1959 for details covering this item
Recommendations were made to improve the accounting system of this
Unit in regards to truck registration and sale of decals
PEOPERTY TAX UNIT
The Property Tax Unit holds returned checks in the sum of 75837 given
by Mr J T Hobbs former Tax Commissioner of Laurens County to apply
on his 1961 tax digest account Mr Hobbs has been relieved as Tax Com
missioner indicted tried and convicted of misappropriating public funds
to his personal use These checks along with other funds due the State by
Mr Hobbs have been turned over to the State Attorney General for settle
ment
Mr Hobbs as Tax Commissioner of Laurens County was under bond of
430000 written by the U S Fidelity and Guaranty Company
GENERAL
A Fraud and Intelligence Unit has been set up in the Revenue Depart
ment to make investigations of any misconduct or wrongdoing on the part
of any of the employees of the Department or anyone dealing with the
Department
A special employee of the Department was assigned the duty to check all
expense accounts submitted by employees to determine if any illegal or ex
cessive items were charged on the expense report or if the mileage claimed was
correct and to determine whether expense reports conformed to the travel
regulations set up by the Revenue Commissioner889
DEPARTMENT OF REVENUE
Act of the General Assembly approved February 21 1951 provides that
the State Revenue Commissioner shall give bond payable to the State in the
amount of 7000000 and the same Act provides that the Deputy State
Revenue Commissioner shall give bond in the same amount as the State
Revenue Commissioner
State Revenue Commissioners have been bonded for 10000000 since
1948 although the increase from 7000000 to 10000000 was not required
by law until Act of the General Assembly was passed and approved February
27 1962 Georgia Laws 1962 Page 123
Mr Dixon Oxford was appointed Commissioner of Revenue on January
13 1959 and filed bond for 10000000 written by the Maryland Casualty
Company dated December 15 1958 The condition of this bond is
Whereas the said C Dixon Oxford has been appointed by the Governor
of the State of Georgia to the office of Commissioner of Revenue of the
State of Georgia for a term of four 4 years beginning on the 13th day
of January 1959 and ending on the 13th day of January 1963
Now if the said C Dixon Oxford shall faithfully discharge all the duties
of said office of Commissioner of Revenue of the State of Georgia during
the time he continues therein or discharges any of the duties thereof
then the above bond to be void else to be in full force
Mr Dan W Greer resigned as Deputy Commissioner of Revenue as of
July 31 1961 Mr Jack C Hodgkins was appointed Deputy Commissioner
effective October 1 1961 The surety bond of the Deputy Commissioner of
Revenue is a position bond and is written for 10000000 by the Fidelity and
Casualty Company of New York dated January 1 1960 and covers the period
from the 1st day of January 1960 through the 13th day of January 1963
The condition of this bond with the name of Mr Hodgkins substituted
by endorsement is
Whereas the said W Dan Greer has been appointed by the State
Revenue Commissioner to the office of Deputy Commissioner of
Revenue of the State of Georgia for a term beginning on the 1st day of
January 1960 and ending on the 13th day of January 1963 unless
sooner terminated by the State Revenue Commissioner at his pleasure
Now if the said W Dan Greer shall faithfully discharge all the duties
of said office of Deputy Revenue Commissioner of the State of Georgia
during the time he continues therein then the above bond to be void
else to be in full force890
DEPARTMENT OF REVENUE
In order to comply with provisions of Code Section 89800 and more
adequately protect the State the two bonds referred to covering Mr Dixon
Oxford as Revenue Commissioner and Mr Jack Hodgkins as Deputy
Revenue Commissioner should be corrected so as to include as a condition
of the obligation of each bond the faithful accounting for all moneys coming
into their hands as well as the faithful performance of duties
Code Section 89800 reads in part as follows regarding bonds required
by State officials and employees
The State authorities shall require all collecting officers and all officers
to hold public money so far as relates to moneys or revenues of the
State to give on or before entering on the duties of their office appoint
ment or employment bond with good security for the faithful per
formance of the duties of their office and faithfully to account for all
moneys coming into their hands together with such other conditions
as the laws may require as to the official bond of the particular officer
in question
All other employees of the Department of Revenue are bonded for
10000000 under Insuring Agreement 3Faithful Performance Blanket
Bond Coverage Public Employees Blanket Bond 341512 written by the
Hartford Accident Indemnity Company
Insuring Agreement 3Faithful Performance Blanket Bond Coverage
is as follows
3 Loss caused to the insured through the failure of any of the em
ployees acting alone or in collusion with others to perform faith
fully his duties or to account properly for all monies and property
received by virtue of his position or employment during the Bond
Period to an amount not exceeding in the aggregate the amount
stated in the Table of Limits of Liability applicable to this Insuring
Agreement 3
Tag agents are bonded in varying amounts from 500000 to 2500000
Bond coverage on tag agents is with the Peerless Insurance Company of
Keene New Hampshire bond dated November 21 1958
The Department of Revenue also holds Policy BBF46967 issued by the
Fidelity and Casualty Company of New York covering loss of money and
securities
All receipts disclosed by examination for the period under review have
been accounted for and expenditures were within the limits of budget ap
provals and supported by proper voucher891
DEPARTMENT OF REVENUE
Books and records presented for examination in the Cashiers Office of the
Department of Revenue were found in excellent condition
Appreciation is expressed to the Revenue Commissioner and the staff of
the Revenue Department for the cooperation and assistance given the State
Auditors office during this examination and throughout the year35S
893
SECRETARY OF STATE894
SECRETARY OF STATE
RECEIPTS 1962
INCOME FROM STATE REVENUE ALLOTMENTS
Appropriation141750000
Budget Balancing Adjustment 43010000
Revenues Retained
Earnings 2720697
TransfersOther Spending Units 2 243 22
Total Income Receipts187256375
NONINCOME
Private Trust Funds 14 434 so
State Revenue Collections Unfunded 1138877
CASH BALANCES JULY 1st
Budget Funds 9841729
Private Trust Funds 10884
State Revenue Collections Unfunded 67 44618
Totals206435963 1
1961
810 000 00
110 600 00
26 960 25
64947
946 910 78
10 228 31
24 424 49
72118 27
539
43 021 69
096 708 93
PAYMENTS
EXPENSE
Personal Services 62557482 56977787
Travel 7288149 5365280
Supplies Materials 5411067 6010696
Communication 5867164 5355003
Heat Light Power Water 907249 9 37327
Publications Printing 77 092 53 7l 58315
Repairs 1817156 2496861
Rents 82332335 404696
Insurance 45092 46351
Indemnities 64300
Pensions Benefits 4282767 3767888
Equipment 4476872 2779719
Miscellaneous 563320 761253
Total Expense Payments183322206 92061176
NONCOST
Private Trust Funds 1384522 1012486
CASH BALANCES JUNE 30th
BudgetFunds 13775898 98417 29
Private Trust Funds 69842 108 84
State Revenue Collections Unfunded 7883495 67 44618
Totals206435963 109670893895
SECRETARY OF STATE
CURRENT BALANCE SHEET
JUNE 30 1962
ASSETS
CASH IN BANKS
Budget Funds
Combined Division 52 61017
Archives and History 5345630
Museum 7234 80
Microfilm 880094
Examining Boards 1565677 13775898
Revenue Funds
Unfunded to State Treasury 7883495
Private Trust and Agency Funds
Group Insurance 1414
U S Bonds for Employees 19100
EmployeesHealth Insurance 49328 69842
Accounts Receivable
For Excise Tax on Travel Paid in Error
Annis L V 3698
Bennett Paul E 164
Duke Dr Hoyt B 2078
Futch Eschol 557
Hood JohnJ Jr 1724
Hudson Miss Dana 391
Jones Genevieve 529
Loflin Wm F 1093
Markwalter Victor 1258
Oser Theodore 558
Parham J R 215
Rooks B Stafford 215
Thompson Louis A 2028 14508
217 437 43896
SECRETARY OF STATE
CURRENT BALANCE SHEET
JUNE 30 1962
LIABILITIES RESERVES SURPLUS
LIABILITIES
Accounts Payable
Combined Division 4855919
Archives and History 51104 34
Microfilm 850387
Museum 601700
Examining Boards 1380605
Undrawn SalaryBen W Fortson
Jr
RESERVES
Revenue Funds
Unfunded to State Treasury
Private Trust and Agency Funds
Group Insurance
U S Bonds for Employees
Employees Health Insurance
SURPLUS
For Operation
Subject to Budget Approval
127 990 45
80 00 128 070 45
78 834 95
1414 19100
493 28 698 42
9 833 61
217 437 43IRHn
897
SECRETARY OF STATE
SUMMARY
FINANCIAL CONDITION
The office of the Secretary of State ended the fiscal year on June 30 1962
with a surplus of 983361 after providing reserve of 12799045 for liqui
dation of accounts payable and purchase orders outstanding 8000 undrawn
salary due Secretary of State Ben W Fortson Jr 7883495 for revenue
collections to be funded in the State Treasury and 69842 for Private Trust
and Agency Funds
The 8000 undrawn salary due Secretary of State Ben W Fortson Jr
on June 30 1962 is for membership on the following Boards for which no com
pensation was drawn for one month July 1961 by the Secretary of State in
the fiscal year ended June 30 1962
1 Council to investigate incapacity of Comptroller General or
State Treasurer 4020712000
2 Council to investigate suspension of State Revenue Com
missioner 928403 2000
3 Elections Commission 341925 2000
4 Committee to dispose of Public Records 40809 2000
8000
REVENUE COLLECTIONS
The office of the Secretary of State is the revenuecollecting agency for
certain fees for certifications registrations and examinations as provided by
law
Total revenue collected by the office the past year amounted to
76489901
This 76489901 revenue collected together with 6744618 on hand at
July 1 1961 made a total of 83234519 to be accounted for Of this
83234519 to be accounted for 75351024 was transferred to the State
Treasury and 7883495 remained on hand June 30 1962 to be transferred
to the State Treasury in the next fiscal period
Revenue collections the past three years are compared in the following
statementSECRETARY OF STATE
YEAR ENDED JUNE 30
REVENUE COLLECTIONS 1962 1961 I960
General Fees 1823322 1488781 1517270
Corporation Registration Fees 29114 61 25 384 40 24 979 50
Corporation Charter Fees
Domestic 6804264 6148595 7109585
Foreign 1018100 944000 1018000
Building and Loan Assn Fees 182000 158500 148500
Notary Public Fees 2343450 2257700 2328450
Trade Mark Registration Fees 168425 91800 161655
Security Fees 11377880 9715016 9094374
Fees from Applicants for Examination
and Registration for Professions
through the Office of the Joint
Secretary of Examining Boards 49860999 47221205 42802927
Totals 76489901 70564037 66678711
AVAILABLE INCOME AND OPERATING COSTS
State Appropriations for the operation of the several divisions of the
office of the Secretary of State in the fiscal year ended June 30 1962 were
141750000 To meet expenditures approved on budget for operating
expenses 43010000 was transferred from the State Emergency Fund as
provided by law making total funds allotted to the office of the Secretary of
State in the year 184760000
In addition to the 184760000 provided as the current years appropri
ation 2720697 was received from earnings from rents and sales making
total funds received for operations in the fiscal period 187480697
From the 187480697 received 224322 was transferred to the State
Personnel Board 54215 for the pro rata share of the cost of Merit System
Administration and 170107 for Employees Health Insurance leaving net
income of 187256375
The 187256375 net income and the 9841729 cash balance at the
beginning of the fiscal period made a total of 197098104 available with
which to meet expenditures approved on budget in the fiscal year
183322206 of the available funds was expended for budget approved
items of expense in the fiscal year and 13775898 remained on hand June 30
1962 the end of the fiscal year899
SECRETARY OF STATE
COMPARISON OF OPERATING COSTS
Operating costs of the past three years are compared in the statement
following
YEAR ENDED JUNE 30
BY DIVISION 1962 1961 1960
Constitutional Office
Expense 33190694 32038659 29400640
Securities 3319057 3035082 2590059
Commissions 1945380 2380030 2152362
Office Bldg Kitchens Bldg 3447118 3634515 4709932
Bldg Loan Associations 118756 110170 140489
Subtotals 42021005 41198456 38993482
Archives and History 950 613 69 109 342 08 102 576 66
Microfilms of Records 6157723 5314770 5315349
Museum 2568142 2218711 2789776
Examining Bds for Professions 37513967 32395031 29791885
Totals183322206 92061176 87148158
BY OBJECT
EXPENSE
Personal Services 62557482
Travel 7288149
Supplies Materials 54110 67
Communication 58 671 64
Heat Light Water 907249
Printing Publicity 77 092 53
Repairs 1817156
RentsRegular 832335
RentsState Office Bldg Auth 815000 00
Insurance Bonding 45092
Pensions To Ret Systems 4282767
Indemnities 64300
Equipment 4476872
Miscellaneous 5 633 20
Total Expense Payments1 833 222 06
Number of Employees on Payroll
June 30 123
569 777 87 3 517 388 32
53 652 80 46 686 43
60106 96 48 446 56
53 550 03 4708754
9 373 27 7 906 80
71 58315 62 449 48
24 968 61 39 317 23
4 046 96 5 642 07
463 51 861 51
37 678 88 35 287 20
27 79719 54 806 36
7 612 53 5 602 08
92061176 87148158
106
102900
SECRETARY OF STATE
Rents received from commercial concerns occupying portions of the
Kitchens Building as tenants have been retained by the office of the Secretary
otbtate to apply on cost of maintaining the building Rents received by the
office of the Secretary of State from the Kitchens Building property in the
fiscal year ended June 30 1962 amounted to 2530500 while expenses
charged to this activity totaled 3447US
GENERAL
The Secretary of State Ben W Fortson Jr is bonded in the amount of
00000 as required by law Bond is written by the Hartford Accident
and Indemnity Company number 2226144 dated February 25 1946 and the
condition of the obligation is as follows
Now if the said Ben W Fortson Jr shall faithfully and impartially
discharge all the duties of said office of Secretary of State during the
time he continues therein and faithfully account for all moneys coming
into his hands in his official capacity during such period then the above
bond to be void otherwise to be of full force
9nnenmpTeeo0the Ce f the SeCretary of State are bonded for
250000 under Public Employees Blanket Bond 3415263 issued by the
Hartford Accident and Indemnity Company dated November 4 1959
Coverage is under Insuring Agreement 4 the provisions of which are quoted
as follows
4 Loss caused to the Insured through the failure of any of the Em
ployees acting alone or in collusion with others to perform faith
fully his duties or to account properly for all monies and property
received by virtue of his position or employment during the Bond
Period the amount of indemnity on each of such Employees being
the amount stated in the Table of Limits of Liability applicable to
this Insuring Agreement 4
Rider 1 attached to Bond 3415263 raises the amount of indemnity on
toOOOr etary f Gergia HiStriCal Coramissi from 250000
In the fiscal year ended June 30 1962 9104 was paid out on travel
vouchers for tax on airline tickets This amount together with the 54 04
shown in the audit for the fiscal year ended June 30 1961 which had not
been refunded at the time of this examination should be refunded by the
individuals shown in the balance sheet Page 1 of this report and deposited
to the Secretary of State account uxpositect901
SECRETARY OF STATE
It was noted that in some cases mileage on travel vouchers had been sum
marized in one figure for several days travel with no speedometer readings
shown Travel vouchers should be submitted in detail with each days mileage
properly recorded
Books and records of the office of the Secretary of State were found in
good condition all receipts disclosed by examination have been accounted for
and expenditures were within the limits of budget approvals and supported
by proper voucher with exceptions as noted
Appreciation is expressed to the Secretary of State and the staff of his
office for the cooperation and assistance given the State Auditors office
during this examination and throughout the year
I
903
SECRETARY OF STATE
PUBLIC BUILDINGS AND GROUNDS FUND
I904
SECRETARY OF STATE
PUBLIC BUILDINGS AND GROUNDS FUND
RECEIPTS 1962 1961
INCOME FROM STATE REVENUE ALLOTMENTS
Appropriation 35500000 30000000
Budget Balancing Adjustment 775600 27 875 00
Transfers Other Spending Units 9 038 48
Total Income Receipts 37179448 32787500
NONINCOME
Private Trust Funds 50337 192 94
CASH BALANCES JULY 1st
BudgetFunds 19707252 23334506
Private Trust Funds 12 50
Totals 56938187 56141300
PAYMENTS
EXPENSE
Personal Services 155i098l7 13544022
Travel 126295 98865
Supplies Materials 1484071 12 313 75
Communication 491 44
Heat Light Power Water 3992382 3661659
Repairs Alterations
Regular 1 lift IB 30i68705
bpeciaL 15667329 10795222
Rents 23194
Insurance gl J3
Pensions Benefits 9899 25
Indemnities 1326m
Equipment 8265 28
Miscellaneous 184823 79959
OUTLAY EXPenSe PaymentS 40197723 33983438
Buildings Improvements
CntraCtS 2431316
NONCOST
Private Trust Funds 329 67 18Q u
CASH BALANCES JUNE 30th
Budget Funds 16688977 19707252
Private Trust Funds 18520 12 m
Totals 56938187 56141300905
SECRETARY OF STATE
PUBLIC BUILDINGS AND GROUNDS FUND
CURRENT BALANCE SHEET
JUNE 30 1962
ASSETS
AVAILABLE CASH
Budget Funds
For Operations 2186057
For Special Repairs 14502920 16688977
Private Trust and Agency Funds
Employees Health Insurance 18520
16707497
LIABILITIES RESERVES SURPLUS
LIABILITIES
Accounts Payable
For Operating Fund 1734989
For Special Repair Fund 40 332 84
RESERVES
For Special Repairs Improvements 10832739
For Private Trust and Agency Funds
Employees Health Insurance 185 20
SURPLUS
For Operations
Subject to Budget Approval
57 682 73
10851259
879 65
16707497906
SECRETARY OF STATE
PUBLIC BUILDINGS AND GROUNDS FUND
SUMMARY
INTRODUCTION
Prior to January 15 1955 the activities of the Public Buildings and
Grounds Fund were handled through the States Executive Department but
were transferred to the Secretary of States office by Executive Order dated
January 11 1955
FINANCIAL CONDITION
There was a surplus of 87965 in the fund at the dose of the fiscal year on
June 30 1962 for regular operations after providing reserves of 5768273
for liquidation of outstanding accounts payable and reserving 108327 39 for
special repairs and 18520 for Private Trust and Agency Funds
AVAILABLE INCOME AND OPERATING COSTS
State Appropriation for the fiscal year ended June 30 1962 for cost of
operating the buildings and grounds at the State Capitol the Executive
Mansion and Confederate Cemeteries including utilities repairs and equip
ment was 25500000 To meet expenditures approved on budget 7 756 00
was transferred from the State Emergency Fund as authorized by law
making available appropriation for the fiscal year ended June 30 1962
26275600
Appropriation for the special repairs at the State Capitol and Executive
Mansion in the year ended June 30 1962 was 10000000
In addition to the 36275600 funds provided as the current years ap
propriations 350000 was transferred from the State Treasurers office
and 600000 from the Commerce Department for repairing and renovating
State offices making total income of 37225600
From the 37225600 received 46152 was transferred to the State Merit
Board for Employees Health Insurance leaving net income of 37179448
The 37179448 net income and the 19707252 cash balance at the
beginning of the period made a total of 56886700 available cash with which
to meet expenditures approved on budget for the fiscal year
From the 56886700 available funds 40197723 was expended for
regular operations leaving a cash balance at June 30 1962 of 16688977907
SECRETARY OF STATE
PUBLIC BUILDINGS AND GROUNDS FUND
COMPARISON OF OPERATING COSTS
Expenditures for the Public Buildings and Grounds for the past three
years are compared in the statement following
YEAR ENDED JUNE 30
BY ACTIVITY 1962 1961 1960
Capitol 38724971 34765272 37623438
Mansion 819154 1183996 904677
Confederate Cemeteries 653598 465486 380086
40197723 36414754 38908201
BY OBJECT
Personal Services 15509817 13544022
Travel Expense 126295 98865
Supplies Materials 1484071 1231375
Communication 49144 47554
Heat Lights Water 3992382 3661659
Repairs Alterations
Regular 1211615 3068705
Special 15667329 10795222
Rents 23194 18327
Pensions Retirement 989925 882373
Indemnities 132600 137850
Insurance Bonding 00 8113
Equipment 826528 425640
Miscellaneous 184823 79959
40197723 33983438
OUTLAY
Building Improvements 00 2431316
40197723 36414754
Number of Employees on Payroll
June 30 44 40
126 666 78
266 53
12 575 20
430 75
37 772 46
8 551 33
3 581 03
59917
7 729 75
1 625 00
32 606 96
2 350 42
2 690 32
237 445 70
151 636 31
389 082 01
42
r908
SECRETARY OF STATE
PUBLIC BUILDINGS AND GROUNDS FUND
GENERAL
Books and records of the Public Buildings and Grounds Fund were found in
good condition AH receipts disclosed by examination have been accounted
for and expenditures for the period under review were within the limits of
budget approvals and supported by proper voucher
Appreciation is expressed to the officials and staff of the Secretary of
States office for the cooperation and assistance given the State Auditors
office during this examination and throughout the year900
STATE TREASURY
ADMINISTRATION910
STATE TREASURY
ADMINISTRATION
RECEIPTS 1962 196
INCOME FROM STATE REVENUE ALLOTMENTS
Appropriation
BUdget BalancingAdJustmenV 102 735
Transfers Other Spending Units V 74000
Total Income Receipts 10392793 7868635
NONINCOME
Private Trust Funds
87923 69664
CASH BALANCE JULY 1st
Budget Funds
492 78 2 454 46
Totals
10529994 8173745
PAYMENTS
EXPENSE
Personal Services
Travel 7881957 6361534
Supplies Materials M 239119
Communication 121573 06146
Publications Printing 278500 219626
Repairs 888888 283002
Insurance 524 97 108394
Pensions Benefits 570113 265575
Equipment 336115 315674
Miscellaneous 521386 899 33
47250 76600
Total Expense Payments ina io ok I Z
10316925 8054803
NONCOST
Private Trust Funds
87923 69664
CASH BALANCE JUNE 30th
Budget Funds
126146 49278
Totals M
10629994 8173745911
STATE TREASURY
ADMINISTRATION
SUMMARY
FINANCIAL CONDITION
The State Treasury Administration Account reflected a surplus of 80297
on June 30 1962 available for operations subject to budget approvals after
providing the necessary reserve of 44849 for liquidation of outstanding
accounts payable
AVAILABLE INCOME AND OPERATING COSTS
State Appropriation for the cost of operating the Treasury Department
for the year ended June 30 1962 was 9000000 This was increased to
9766793 by transfer of 766793 from the States Emergency Fund to meet
expenditures approved on budget as provided by law
Appropriation for the expense of the Bond Commissioners office for the
year was 1000000 which with the 9766793 provided as the current
years appropriation for the Departments administrative expense made
total appropriations for the period 10766793
From the 10766793 provided as the current years appropriation
350000 was transferred to the Secretary of State Public Buildings and
Grounds Fund for cost of repairs and alterations to office and 24000 to the
State Personnel Board for State Employees Health Insurance Fund leaving
net income of 10392793
The net income of 10392793 together with the cash balance of 49278
on hand at the beginning of the fiscal period made a total of 10442071
available
10316925 of the available funds was expended in the year for budget
approved items of current expense and 125146 remained on hand June 30
1962 the end of the fiscal year
COMPARISON OF OPERATING COSTS
Administrative costs of the Treasury Department for the past three years
are compared in the statement following912
STATE TREASURY
ADMINISTRATION
YEAR ENDED JUNE 30
EXPENDITURES 1962 1961 I960
EXPENSE
Personal Services 7881957 6361534 6219000
Travel Expense 55266 239119 249620
Supplies 121573 95446 75255
Communication 278500 219626 205000
Printing Publication 352268 283002 209016
Repairs 152497 108394 156202
Insurance Bonding 570113 265575 212226
Pensions Retirement Systems 3 36115 315674 276212
Equipment 521386 89933 22196
Miscellaneous 47250 76500 79625
Total Expense Payments 10316925 8054803 7704352
Number of Employees on Payroll
June 30 12 n i0
GENERAL
George B Hamilton served as State Treasurer to November 15 1961
and was bonded in the amount of 20000000 as required by law Bond was
written by the National Surety Corporation their bond 4031775 dated
December 7 1958 details of which have been shown in previous reports
Mr Hamilton was succeeded in office as State Treasurer by Jack B Ray
who filed bond for 20000000 written by the Continental Casualty Com
pany bond 3002307 dated November 2 1961 The conditions of Mr
Rays bond are as follows
The conditions of the aforegoing obligation are such that whereas the
Principal was appointed State Treasurer for the term beginning Novem
ber 15 1961 and ending January 1963
Now therefore if the Principal shall well and faithfully perform all
and singular the duties incumbent upon him by reason of his appoint
ment as aforesaid and honestly account for all moneys coming into
his hands as such officer according to law then this obligation shall be
null and void otherwise of full force and virtue913
STATE TREASURY
ADMINISTRATION
All employees of the State Treasury are under Public Employees Blanket
Bond written by the Continental Casualty Company bond 3003677 dated
April 27 1962 Bond is effective for the period beginning May 1 1962 and
the condition of the bond is under Insuring Agreement 3 25000000 as
follows
3 Loss caused to the Insured through the failure of any of the Em
ployees acting alone or in collusion with others to perform faith
fully his duties or to account properly for all monies and property
received by virtue of his position or employment during the bond
period to an amount not exceeding in the aggregate the amount
stated in the Table of Limits of Liability applicable to this Insuring
Agreement 3
Books and records of the State Treasury Administration account were
found in good condition all receipts disclosed by examination have been ac
counted for and expenditures for the period under review were within the
limits of budget approvals and supported by proper voucher
Appreciation is expressed to the State Treasurer the Assistant Treasurer
and the staff of the Treasury Department for the cooperation and assistance
given the State Auditors office during this examination and throughout the
year915
STATE TREASURY
SINKING FUND1961
916
STATE TREASURY
SINKING FUND
RECEIPTS 1962
INCOME FROM STATE REVENUE ALLOTMENTS
Budget Balancing Adjustments oOO
CASH BALANCES JULY 1st
Budget Funds 1147500
Sinking Funds 15 50500
2698000 2698000
000
11 475 00
15 505 00
PAYMENTS
EXPENSE
Interest
OnFixedDebt 000 Qm
NONCOST
Fixed Debt
Bonds General 0 00 0 00
CASH BALANCES JUNE 30th
Budget Funds 1147500 11475 00
Sinking Funds 1550500 1550500
2698000 2698000
Note There was no activity in this account in the fiscal year ended June
30 1961917
STATE TREASURY
STATE AID TO COUNTIES FOR ROADS918
STATE TREASURY
STATE AID TO COUNTIES FOR ROADS
RECEIPTS 1962 1961
INCOME FROM STATE REVENUE ALLOTMENTS
Appropriation Regular481701303 481701303
Appropriation Special450000000 450000000
Total Income Receipts9 31701303 931701303
PAYMENTS
EXPENSE
Grants to Counties
Under 1945 Fixed Distribution4 81701303 4817 01303
Under 1951 State Road Mileage Ratio450000000 450000000
Total Expense Payments931701303 931701303
SUMMARY
StateAid Grants to Counties are made through the office of the State
Treasurer but prior to the year ended June 30 1951 were reflected in the
reports of the State Highway Department
Funds for these payments in the fiscal year ended June 30 1962 were
provided by State Appropriation of 481701303 for Grants to Counties
under 1945 Act providing fixed distribution and 450000000 under 1951
Act making distribution based on Public Road Mileage Ratio
In the Schedule of these Grants in the within report are shown by
Counties
1Grants under 1945 Fixed Distribution Act
2Grants under 1951 Public Road Mileage Ratio Act
3Total Grants in Year ended June 30 1962
4Public Road Mileage in County as of July 1 1961STATE TREASURY
STATE AID TO COUNTIES FOR ROADS
YEAR ENDED JUNE 30 1962
919
State Aid to Counties
Public Road
Under Under Mileage in
COUNTY 1946 Act 1951 Act Total County
Appling 3807469 4722113 8529582 92790
Atkinson 2760969 2639071 5400040 51858
Bacon 2156295 2887110 5043405 56732
Baker 2225120 1917395 4142515 37677
Baldwin 1884071 2040651 3924722 40099
Banks 2057360 2253220 4310580 44276
Barrow 2421762 2088081 4509843 41031
Bartow 3686104 4328528 8014632 85056
Ben Hill 2501648 2115206 4616854 41564
Berrien 3944811 3951684 7896495 77651
Bibb 2310844 2852046 5162890 56043
BleckYey 1799886 1864062 3663948 36629
Brantley 2813509 2593523 5407032 50963
Brooks 3886535 3772550 7659085 74131
Bryan 2842390 1488338 4330728 29246
Bullock 6446557 6228975 12675532 122400
Burke 7500000 5369183 12869183 105505
Butts 1846278 1884061 3730339 37022
Calhoun 2140625 1903502 4044127 37404
Camden 2603040 1718057 4321097 33760
Candler 2484441 2280955 4765396 44821
CarrolL 5009745 6040019 11049764 118687
Catoosa 1750000 1723502 3473502 33867
Charlton 3211399 1681976 4893375 33051
Chatham 2700132 1736988 4437120 34132
Chattahoochee 1750000 462135 2212135 9081
Ohattooga 2245399 2588333 4833732 50861
Cherokee 4021623 4228986 8250609 83100
Clarke 1750000 1406761 3156761 27643
clay 1750000 1151495 2901495 22627
Clayton 1910187 2027979 3938166 39850
Clinch 4476664 3094539 7571203 60808
Cobb 3591778 5670810 9262588 111432
Coffee 3984139 4900229 8884368 96290
Colquitt 4377421 4945165 9322586 97173
Columbia 2470922 2119175 4590097 41642
Cook 1872087 2398715 4270802 47135
Coweta 3769062 3906799 7675861 76769
Crawford 2457403 2025079 4482482 39793
Crisp 3324161 3095353 6419514 60824
Dade 1869015 1439433 3308448 28285
Dawson 2783397 1664419 4447816 32706
Decatur 4391862 4212340 8604202 82773
DeKalb 4457307 4578755 9036062 89973920
STATE TREASURY
STATE AID TO COUNTIES FOR ROADS
YEAR ENDED JUNE 30 1962
State Aid to Counties
Under
COUNTY 1945 Act
Dodge 4219801
Dooly 4234242
Dougherty 2310229
Douglas 2161213
Early 31 65619
Eehols 2631000
Effingham 5107760
Elbert 3301424
Emanuel 6096497
Evans 1809408
Fannin 1988536
Fayette 2380590
Floyd 3424325
Forsytb 2361540
Franklinr 3090035
Fulton 7500000
Gilmer 2757282
Glascock 1750000
Glynn 2479832
Gordon 2650972
Grady 4575599
Greene 2989563
Gwinnett 4625067
Habersham 28125 86
Hall 3759230
Hancock 3104783
Haralson 2952079
Harris 3725432
Hart 2866970
Heard 2661725
Henry 3224612
Houston 2694909
Irwin 2258303
Jackson 2910293
Jasper 3759537
Jeff Davis 2507177
Jefferson 5786787
Jenkins 2252465
Johnson 2319754
Jones 2732701
Lamar 1750000
Lanier 3106320
Laurens 6465200
Lee 2686920
Public Road
Under Mileage in
1951 Act Total County
44 894 93 87 092 94 88219
38197 26 80 539 68 750 58
20 019 74 43122 03 393 39
22 268 08 43 880 21 437 57
35 536 71 67192 90 698 30
15 724 09 42 034 09 308 98
27 285 86 78 363 46 53617
31 724 01 64 738 25 62338
54 631 27 115 596 24 1 073 51
15 883 38 33 977 46 31211
25 872 64 45 758 00 50840
21 75917 45 565 07 427 57
41 843 55 76 086 80 822 23
25 724 55 49 339 95 505 49
32 517 39 63 417 74 638 97
81 055 56 156 055 56 1 592 75
24 771 37 52 344 19 486 76
11 797 39 29 297 39 231 82
17 75411 42 552 43 348 87
32 921 97 59 431 69 646 92
37 372 32 83128 31 734 37
25 259 92 55155 55 496 36
57 221 59 103 472 26 1 124 41
25 900 63 54 026 49 508 95
50 02315 87 615 45 982 96
26 803 93 57 851 76 526 70
30 058 37 59 57916 590 65
31 550 98 68 805 30 619 98
33 050 72 61 720 42 649 45
24 07112 50 688 37 47300
37 531 61 69 777 73 737 50
25 748 47 52 697 56 505 96
27 915 38 50 498 41 548 54
36 816 60 65 919 53 723 45
27 935 73 65 53110 548 94
28 405 45 53 477 22 55817
38 692 42 96 560 29 760 31
24 479 26 47 003 91 481 02
26 068 57 49 26611 512 25
24143 39 51 470 40 474 42
1913018 36 63018 375 91
15 427 40 46 490 60 303 15
65 969 63 130 621 63 1 296 31
21 892 00 48 761 20 43018

21
STATE TREASURY
STATE AID TO COUNTIES FOR ROADS
YEAR ENDED JUNE 30U962
State
Under
COUNTY 1945 Act
Liberty 3699010
Lincoln 2160904
L0ng 1929236
Lowndes 4685902
Lumpkin 2286878
Macon 4827238
Madison 2991407
Marion 23 33273
McDuffie 2394723
Mclntosb 1785749
Meriwether 43 39322
Miller 1750000
Mitchell 4882544
Monroe 3975843
Montgomery 2317910
Morgan 3038724
Murray 2007585
Muscogee 2707813
Newton 3529098
Oconee 1782062
Oglethorpe 2855604
Paulding 3230142
Peach 1750000
Pickens 2820575
Pierce 2310843
Plke 1839825
Polk 2231880
Pulaski 1962112
Putnam 2624855
Quitman 1750000
Rabun 2032166
Randolph 2173809
Richmond 3804396
Rockdale 1821391
Schley 1750000
Screven 6054713
Seminole 1939375
Spalding 2195009
Stephens 2010965
Stewart 2005127
Sumter 3859089
Talbot 3128441
Taliaferro 1750000
Tattnall 3731577
Aid to Counties
Under
1951 Act
1316583 I
1494903
1375667
44 833 35
19 492 01
30 87516
35 535 69
22 53576
19 573 44
11 017 75
43 883 74
24 097 08
41 265 43
28 248 20
21 092 51
25 889 94
24 27112
16176 51
27 440 57
16 694 06
32 119 43
32 624 77
12 593 83
22 057 90
29 738 27
21 399 89
31 348 44
18 566 82
19 780 05
8 863 06
18 910 84
24 44517
27176 96
15 067 61
12 595 35
37 974 87
19 069 62
24 570 36
21 436 53
20 303 71
34 516 87
22 309 81
11 472 71
45 59416
Total
50155 93 3
36 558 07
3304903
91 692 37
42 360 79
79147 54
65 449 76
45 868 49
43 520 67
28 875 24
87 276 96
41 597 08
90 090 87
68 006 63
44 271 61
56 27718
44 346 97
43 254 64
62 731 55
34 514 68
60 675 47
64 92619
30 093 83
50 263 65
52 846 70
39 79814
53 667 24
38187 94
46 028 60
26 363 06
39 232 50
46183 26
65 220 92
33 281 52
30 095 35
98 522 00
38 463 37
46 520 45
41 54618
40 354 98
73107 76
53 594 22
28 972 71
82 909 93
Public Road
Mileage in
County
258 71
29375
270 32
880 98
383 02
606 70
69828
44283
38462
216 50
862 32
473 51
810 87
555 08
414 47
508 74
476 93
317 87
539 21
328 04
63115
641 08
247 47
433 44
584 36
420 51
616 00
364 84
388 68
17416
371 60
480 35
534 03
296 08
247 50
746 21
374 72
482 81
421 23
398 97
678 26
438 39
225 44
895 93922
STATE TREASURY
STATE AID TO COUNTIES FOR ROADS
YEAR ENDED JUNE 30 1962
State Aid to Counties
Under Under
COUNTY 1945 Act 1951 Act Total
Taylor 3210478 2818357 6028835
Telfair 4510461 3037440 7547901
Terrell 2289950 2448079 4738029
Thomas 5485065 3994178 9479243
Tift 2538210 3124004 5662214
Toombs 3416337 3183953 6600290
Towns 1750000 903100 2653100
Treutlen 2315452 1958768 4274220
Troup 3295279 3393367 6688646
Turner 2446649 2684922 5131571
Twiggs 2891857 2001058 4892915
Union 1939683 2120396 4060079
Upson 2289336 2588587 4877923
Walker 3576415 3974025 7550440
Walton 3077437 3580490 6657927
Ware 4260973 3819929 8080902
Warren 2837166 2130778 4967944
Washington 6036276 4662113 10698389
Wayne 3294972 4034839 7329811
Webster 1750000 1394598 3144598
Wheeler 2616252 2213118 4829370
White 1753795 1726251 3480046
Whitfield 2302855 3001104 5303959
Wilcox 3215702 3076931 6292633
Wilkes 2580918 2584821 5165739
Wilkinson 2744376 2459275 5203651
Worth 4226560 4789950 9016510
Aid in Year Under 1945
Act481701303
Aid in Year Under 1951
Act 450000000
Total Aid to Counties
Total Public Road
Mileage July 1 1961
9 317 01303
Public Road
Mileage in
County
55381
596 86
481 05
784 86
613 87
625 65
177 46
38490
666 80
527 59
393 21
416 66
508 66
780 90
703 57
750 62
418 70
91611
792 85
27404
434 88
339 21
589 72
604 62
507 92
483 25
941 23
88 425 4692a
STONE MOUNTAIN MEMORIAL COMMITTEE1
924
STONE MOUNTAIN MEMORIAL COMMITTEE
RECEIPTS 1962 1961
INCOME FROM STATE REVENUE ALLOTMENTS
Appropriation 30000000 72810000
Budget Balancing Adjustments 14690470
Total Income Receipts 30000000 87500470
CASH BALANCE JULY 1st
Budget Funds 72277320 47896405
1 022 773 20 1 353 96875
PAYMENTS
OUTLAY
Personal Services l 38881
Supplies Materials 2912341
Heat Light Power Water 3000
Printing 448
Rents 29432360 37392865
Contracts 53599995 25726690
Miscellaneous 15 32370
Equipment 18905
Total Cost Payments 87638300 63119555
CASH BALANCE JUNE 30th 14639020 72277320
1 022 773 20 1 353 968 75K
925
STONE MOUNTAIN MEMORIAL COMMITTEE
CURRENT BALANCE SHEET
JUNE 30 1962
ASSETS
AVAILABLE CASH
Budget Funds
In Bank
In State Treasury
14 487 90
131 902 30
146 390 20
LIABILITIES RESERVES SURPLUS
LIABILITIES
None Reported
RESERVES
For Land Purchase 191258
For Work in Progress
Roads and Bridges 1246916
Dams 1257532
Landscape and Horticulture 27114 88
Maintenance Shop 7544428
SURPLUS
For Outlay
129 51622
16873 98
146 390 20
926
STONE MOUNTAIN MEMORIAL COMMITTEE
SUMMARY
INTRODUCTION
The Stone Mountain Memorial Association was created as a body cor
porate and politic and an instrumentality and public corporation of the State
under provisions of Act of the General Assembly approved February 21 1958
and amendment thereto approved March 17 1959
The Legislative Act creating the Association provides that the Association
shall be composed of the Secretary of State the Attorney General the Chair
man of the Public Service Commission the Commissioner of Agriculture
and three members to be appointed by the Governor the first three appointees
so named to be appointed for terms of one two and three years as designated
by the Governor and all appointments made thereafter for terms of three
years
Under provisions of Act of the General Assembly approved February 21
1958 House Bill No 946 the Governor of Georgia and Stone Mountain
Memorial Association a body corporate and politic created by said Act
were authorized to acquire property including Stone Mountain and property
adjacent thereto consisting of not more than 2500 acres at an expense of
one and onehalf million 150000000 dollars located in DeKalb County
Legislative Act of February 21 1958 was amended by Act of the General
Assembly approved March 17 1959 which reads in part as follows
b To acquire Stone Mountain and such surrounding area as the
Association may deem necessary for the proper development of Stone
Mountain by purchase from the owner or owners thereof and to pay
therefor such price as may be agreed upon
By Executive Order issued under authority of Section 40305 Georgia
Code Annotated on the 17th day of March 1958 the Secretary of State
the Attorney General the Chairman of the Public Service Commission the
Commissioner of Agriculture Mrs L H Lyle Scott Candler and Price
Gilbert Jr were appointed and constituted the agents of the Governor of
Georgia to act collectively to acquire property subject to the laws pertaining
to the acquisition of property by the State and to disburse funds for these
purposes
Members of the Stone Mountain Memorial Committee at June 30 1962
appointed under Executive Order referred to were
Matt L McWhorter Chairman
Stone Mountain Memorial Committee
Atlanta Georgia927
STONE MOUNTAIN MEMORIAL COMMITTEE
Ben W Fortson Jr ViceChairman
Secretary of State
214 State Capitol
Atlanta Georgia
Phil Campbell Secretary
Commissioner of Agriculture
Agriculture Building
Atlanta Georgia
Crawford Pilcher
Public Service Commission Chairman
Crawfordville Georgia
Brooks Pennington
Madison Georgia
Eugene Cook
Attorney General
132 Judicial Building
Atlanta Georgia
Mrs L H Lyle
Box 265
Jonesboro Georgia
The within report covers an examination of the accounts of the Stone
Mountain Memorial Committee for the fiscal year ended June 30 1962
FINANCIAL CONDITION
At the close of the fiscal year on June 30 1962 the Committee had a sur
plus of 1687398 available for outlay after reserving 12951622 for land
and work in progress subject to budget approvals and reported no outstand
ing accounts payable
AVAILABLE INCOME AND OPERATING COSTS
State funds allotted to the Stone Mountain Memorial Committee with
which to meet expenditures approved on budget as provided by law amount
ed to 30000000 for the fiscal year ended June 30 1962
The 30000000 funds provided as the current years allotment of State
funds together with the 72277320 cash balance on hand July 1 1961 made
total funds available in the period under review 102277320
928
STONE MOUNTAIN MEMORIAL COMMITTEE
From the 102277320 available funds 87638300 was expended and
14639020 remained on hand June 30 1962 the end of the fiscal year
Included in the 87638300 expenditures is the amount of 29420000
paid to the Stone Mountain Memorial Association as rent under agreement
as quoted in this Summary 2643700 paid for purchase of property and
54007517 forwork on various projects as detailed on page 3 of unit report
Rental agreement between the Stone Mountain Memorial Committee and
the Stone Mountain Memorial Association is quoted as follows
GEORGIA FULTON COUNTY
This agreement entered into this 10th day of November 1958 by and
between the STONE MOUNTAIN MEMORIAL COMMITTEE as
created by Executive Order dated the 17th day of March 1958 said Com
mittee is comprised of the Secretary of State the Attorney General Chair
man of the Public Service Commission Commissioner of Agriculture Mrs
L H Lyle Scott Candler and Crawford Pilcher as Agents of the Governor
to act on his behalf and the STONE MOUNTAIN MEMORIAL ASSO
CIATION a body corporate and politic as created by Act No 57 of the
General Assembly of Georgia of 1958
WITNESSETH Now therefore and in consideration of the premise
and in compliance with Article 7 Section 6 Paragraph 1 of the State Con
stitution the STONE MOUNTAIN MEMORIAL COMMITTEE does
hereby contract to pay to the STONE MOUNTAIN MEMORIAL ASSO
CIATION rental for services rendered in an amount equal to the moneys ex
pended in the carrying out of the intent of the Legislature that authorized the
Governor to acquire Stone Mountain and any other property adjacent there
to and to construct reconstruct lay out repair develop improve maintain
manage and operate Stone Mountain and property adjacent thereto as a
Confederate Memorial which service is to be performed by the STONE
MOUNTAIN MEMORIAL ASSOCIATION
The STONE MOUNTAIN MEMORIAL COMMITTEE further agrees
to immediately pay to the STONE MOUNTAIN MEMORIAL ASSOCI
ATION as initial payment of rent an amount to be determined by the parties
to this contract to be the amount necessary to compensate the Association
for initial services rendered the first month of operations929
STONE MOUNTAIN MEMORIAL COMMITTEE
The Committee further agrees to pay rent to the STONE MOUNTAIN
MEMORIAL ASSOCIATION in an amount equal to all moneys already ex
pended in carrying out the services for the Committee
STONE MOUNTAIN MEMORIAL COMMITTEE
By Matt McWhorter Chairman Signed
Phil Campbell Secty Signed
STONE MOUNTAIN MEMORIAL ASSOCIATION
By Matt McWhorter Chairman Signed
Phil Campbell Secty Signed
Approved by Marvin Griffin Signed
GOVERNOR
GENERAL
J Phil Campbell Commissioner of Agriculture is bonded for 5000000
as Secretary and Treasurer of the Stone Mountain Memorial Committee
Bond is written by the Hartford Accident and Indemnity Company 3333781
dated May 13 1958 and the condition of the obligation is as follows
Now therefore if the said J Phil Campbell Jr shall faithfully and
impartially discharge all and singular the duties required by him in his
official capacity as Secretary and Treasurer of the Stone Mountain
Memorial Committee and which may be required by law and shall
faithfully account for all monies and fees coming into his possession by
virtue of his office and faithfully deliver to his successor all books
monies vouchers accounts and effects whatsoever belonging to said
office then the above bond to be void otherwise to be of full force and
effect
A Q Atkinson is bonded for 5000000 as Accountant of the Stone
Mountain Memorial Committee with the Hartford Accident and Indemnity
Company bond 3359756 dated July 1 1958 The condition of the obli
gation of this bond is the same as that quoted above for bond 3333781
All funds disclosed by examination have been accounted for and expendi
tures for the period under review were within the limits of budget approvals
and supported by proper voucher
Appreciation is expressed to the members and staff of the Committee for
the cooperation and assistance given the State Auditors office during this
examination and throughout the year
931
TEACHERS RETIREMENT SYSTEM
932
TEACHERS RETIREMENT SYSTEM
RECEIPTS 1962 1961
INCOME FROM STATE REVENUE ALLOTMENTS
Appropriation1126800000 922500000
Budget Balancing Adj ustment 1130 413 84 763 839 38
Transfers Other Spending Units 64919 21029
NONINCOME
Public Trust Funds
Contributions
Members 1079494183 750424559
State Contra Budget Fund Payment 1222885147 983034189
Interest on Investments 7070 955 60 6149 31975
Private Trust Funds 4375 4000
CASH BALANCES JULY 1st
Budget Funds 533616 516037
Public Trust Funds 615388281 402290507
Private Trust Funds 4000
Total4865181627 3750064176
PAYMENTS
EXPENSE
Personal Services 13346286 12444636
Travel 146405 179193
Supplies Materials 669664 537106
Communication 479338 393467
Publications Printing 70335 86290
Repairs 63074 47047
Rents 1389600 1383466
Indemnities 20120
Insurance 107770 40000
Pensions Benefits To Public Trust Fund12 22885147 9 830 341 89
Pensions Benefits To Emp Ret System 659212 589666
Equipment 16460
Miscellaneous 12836 12185
Total Expense Payments12 398 497 87 9987 637 05
OUTLAY
Equipment 97845 81625
NONCOST
Public Trust Funds
Benefits Pensions 426606732 333061692
Investments 2763931197 1802231257
Private Trust Funds 4000
CASH BALANCES JUNE 30th
Budget Funds 362449 533616
Public Trust Funds 434325242 615388281
Private Trust Funds 4375 4000
Total4865181627 3750064176
From report by Osborn Clary Co C P A
933
TEACHERS RETIREMENT SYSTEM
BENEFIT FUND
BALANCE SHEET
JUNE 30 1962
ASSETS
Current Assets
Cash on Deposit
Due from State of Georgia
Investments
434325242
25 36970
4 368 62212
173 209 751 88
177 578 374 00
LIABILITIES
Current Liabilities
Annuity Savings Fund
Active Members 6090256652
Lost Membership 65611732
Special Annuity Savings 13151 78
Members in Local Systems 33944088
Inactive MembersVested Interest 17712146
No Membership Numbers 909433
Undistributed Contributions 16 55688
Pension Accumulation Fund
6211404917
115 464 324 83
177 578 374 00
Note
In addition to the Fund liabilities the System has an unfunded accrued
liability arising from prior service approximating 138 500000 00 as estimated
by the Systems consulting actuary
Among the Systems accrued receivables all of which are omitted from this
cash basis balance sheet is 3385773 of interest due on or before June 30 1962
which was collected prior to completion of this examination934
TEACHERS RETIREMENT SYSTEM
Atlanta 3 Georgia
November 2 1962
Honorable B E Thrasher Jr
State Auditor
State of Georgia
Atlanta Georgia
Sir
We have made an audit of the accounting records of the Teachers Retire
ment System of Georgia Expense Fund for the year ended June 30 1962 and
submit herewith our report together with the relative statements
The General Assembly of the State of Georgia in its 1943 session enacted
the Georgia Teachers Retirement Law A constitutional amendment
authorizing the State to carry out the provisions of the Teachers Re
tirement Act was ratified in the August 1943 General Election Thenew
constitution adopted in the election of August 1945 included the same pro
visions as the 1943 Amendment The Act established a board of trustees
which is responsible for the administration of the System
Our examination consisted of a verification of receipts and payments of
the Expense Fund for the year under review as hereinafter described A
comparative statement of receipts and payments for the years ended June 30
1962 and June 30 1961 is presented Cash available by regular appropri
ation was 1126800000 Cash received was verified by direct communi
cation with the State Treasurer
Payments amounting to 18851693 for the year ended June 30 1962
were verified by comparison of paid checks with the cash book entries The
vouchers and supporting data were inspected
The cash balance 366824 on demand deposit was verified by direct
communication with the depository The Fulton National Bank Atlanta
Georgia
Respectfully submitted
OSBORN CLARY COMPANY
CERTIFIED PUBLIC ACCOUNTANTS935
TEACHERS RETIREMENT SYSTEM
Atlanta 3 Georgia
December 8 1962
Honorable B E Thrasher Jr
State Auditor
State of Georgia
Atlanta Georgia
Sir
In accordance with your instructions we have made an audit of the ac
counting records of the Teachers Retirement System of Georgia Benefit
Fund for the year ended June 30 1962 and submit herewith our report to
gether with the related statements
The Georgia Teachers Retirement Law was enacted by the General
Assembly of the State of Georgia in its 1943 regular session A constitutional
amendment was adopted authorizing the State to carry out the provisions
of the Retirement Act which was ratified in the August 1943 General Elec
tion The provisions in the new constitution ratified in the August 1945
General Election are the same as in the 1943 Amendment
The Act passed by the General Assembly provides for a retirement
system for aged and incapacitated teachers who qualify for benefits a board
of trustees to serve as a governing body and a method of financing the system
All teachers in the public schools of the State are automatically admissible as
members and it has been determined by proper legal authority that certain
State employees actively engaged in educational work are also eligible to
participate
The Board of Trustees consists of seven members If a vacancy occurs
it shall be filled for the unexpired term by the remaining trustees The trustees
serve without compensation but shall be reimbursed for all necessary ex
penses that may be incurred through service on the Board of Trustees The
Board of Trustees shall elect one of its members as chairman and shall elect
a secretary who is not one of its members The elected and qualified mem
bers of the Board of Trustees at June 30 1962 were as follows
Honorable B E Thrasher Jr State Auditor
Honorable Zack D Cravey Comptroller General
Honorable James A Blissit Treasurer Board of Regents936
TEACHERS RETIREMENT SYSTEM
Mrs Esalee Burdette Classroom Teacher
Honorable Frank M Hughes Secretary Georgia Education Asso
ciation
Honorable Ralph E Hood Superintendent Glynn County Schools
Honorable James S Budd Jr Vice President The Citizens and
Southern National Bank Atlanta Georgia
The officers elected by the Board of Trustees were as follows
Mrs Esalee Burdette Chairman
Honorable James A Blissit Vice Chairman
Honorable G E Pittman Executive SecretaryTreasurer
Our examination consisted of a verification of asset and liability accounts
and receipts and payments as hereinafter described for the fiscal year ended
June 30 1962 We made verification of controls and postings of system re
ports to the books of original entry We also balanced salaries paid and
contributions received with control accounts
ASSETS
The balance sheet showing the financial condition of the System at
June 30 1962 is presented
The cash balances on demand deposit 434325242 were verified b3
direct communication with the depositories The account with the Citizens
and Southern National Bank Atlanta Georgia is secured by 50100000 of
U S Government obligations on deposit with the Federal Reserve Bank of
Atlanta Atlanta Georgia
Investments 17320975188 are comprised of stocks bonds deposits
in Federal Savings and Loan Associations promissory notes and mortgages
secured by security deeds All stocks bonds notes certificates of deposit
and mortgages held for safekeeping by the Trust Department of the Citizens
and Southern National Bank Atlanta Georgia were inspected by us
Securities held for safekeeping by the Custody Division Morgan Guaranty
Trust Company of New York New York were confirmed by direct com
munication with the custodian
In connection with our inspection of mortgages and supporting docu
ments covering loans for motels located on Jekyll Island we found that the
leases contained the following clause937
TEACHERS RETIREMENT SYSTEM
Twelfth The Lessee shall at all times have the right to encumber by
mortgage or security deed or other proper instrument in the nature
thereof as security for the actual indebtedness Lessees estatefor
years or leasehold estate together with Lessees right and interest in
and to the buildings and improvements on the premises herein described
and in other property so affixed to said land or building as to be part
thereof However and all such encumbrances shall at all times be
inferior and subject to the prior right title and interest of the Lessor
herein
We were advised by the Executive Secretary of Teachers Retirement
System of Georgia that he had been instructed by the Attorney Generals
office to pay any delinquent rentals due Jekyll Island State Park Authority
in order to protect the Systems interest in the property
The balance due from the State of Georgia 2536970 represents the
remainder due for the State contribution of matching fund on State salaries
reported by local systems
The System had interest receivables which were due on or before June
30 1962 of 3385773 composed of 3072023 receivable on fourteen
mortgage loans and 313750 receivable on fifteen Savings and Loan shares
All interest due on or before June 30 1962 was collected prior to completion
of this examination
LIABILITIES
The Annuity Savings Fund 6211404917 represents an accumulation
of contributions from members with interest earned through June 30 1962
Interest in the amount of 174606163 has been credited to the individual
members for the year ended June 30 1962
The Pension Accumulation Fund 11546432483 is the accumulation
of employers contributions State matching funds investment income and
profit or loss on sale or recall of investments after adjustments for interest
overpayments benefits refunds etc
The Annuity Reserve Fund and Pension Reserve Fund were closed into
the Pension Accumulation Fund by authority of House Bill No 910 passed
by the legislature during the 1962 session of the legislature
In addition to the Fund liabilities the System has an unfunded accrued
liability arising from prior service approximating 13850000000 as esti
mated by the Systems consulting actuary
innni
938
TEACHERS RETIREMENT SYSTEM
RECEIPTS AND PAYMENTS
Comparative statements of receipts and payments for the years ended
June 30 1962 and June 30 1961 are presented The net income for the year
under review was 3027386978
Bonds covering employees of the System were presented for our inspection
and were as follows
Name and Position Coverage Amount
G E Pittman
Executive SecretaryTreasurerFaithful Performance5000000
W H Pucker
Deputy Executive SectyTreas Faithful Performance 5000000
Martha W Pirkle
Senior AccountantFaithful Performance 2500000
C H Skipper
Tabulating Executive AFaithful Performance 2500000
Barbara J Smith
Senior Accounting ClerkFaithful Performance 2500000
All Other EmployeesFaithful Performance 1000000
GENERAL
The minutes of the meetings held by the Board of Trustees for the year
under review were examined and found to be in order
In our opinion the accompanying balance sheet statement of funds and
statement of receipts and payments correctly present the financial position
of the Teachers Retirement System of Georgia at June 30 1962 and the re
sults of its operations for the year then ended in conformity with generally
accepted accounting principles applied on a basis consistent with that of the
preceding year
Respectfully submitted
OSBORN CLARY COMPANY
CERTIFIED PUBLIC ACCOUNTANTS939
TEACHERS RETIREMENT SYSTEM
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TY COBB BASEBALL
MEMORIAL COMMISSION

976
TY COBB BASEBALL MEMORIAL COMMISSION
RECEIPTS 1962
INCOME FROM STATE REVENUE ALLOTMENTS
Appropriation Q
Budget Balancing Adjustments 50 000 00
Total Income Receipts 50 000 00
CASH BALANCE JULY 1st
Budget Funds
50 00000
PAYMENTS
EXPENSE
Personal Services 0
Total Expense Payments1 0 00
CASH BALANCE JUNE 30th
Budget Funds 5000000
50 00000
1961

Note 50 000 00 was allotted to the Commission in the fiscal year ended June
30 1962 but no requisitions were drawn in the year and the allotment re
mained in the State Treasury undrawn at June 30 1962
The Ty Cobb Baseball Memorial Commission was created by Act of the
General Assembly approved March 7 1962 Georgia Laws 1962 pages 706s
977
VETERANS SERVICE BOARD978
VETERANS SERVICE BOARD
RECEIPTS 1962 1961
INCOME FROM STATE REVENUE ALLOTMENTS
Appropriation 11200000 11200000
Budget Balancing Adjustments 717016 16 64116
Revenues Retained
Grants from U S Government 10674845 9472313
Transfers Other Spending Units147 63207 228 36813
Total Income Receipts 6394622 38 28616
NONINCOME
Private Trust Funds 157 52
CASH BALANCE JULY 1st
Budget Funds 2029727 6637596
8440101 2808980
PAYMENTS
EXPENSE
Personal Services 1175641 638018
Travel 40108 21311
Communication 54220 33739
Printing Publications 36289
Pensions Benefits 100429 49896
Total Expense Payments 1370398 779253
NONCOST
Private Trust Funds 157 52
CASH BALANCE JUNE 30th
Budget Funds 7053951 2029727
8440101 2808980979
VETERANS SERVICE BOARD
SUMMARY
The Veterans Service Board is designated as the Agency of the State of
Georgia to receive Federal Aid under Title 24 U S Code Annotated Section
134 and is authorized and directed to receive from the U S Veterans Ad
ministration or any other Agency of the United States Government authorized
to pay Federal Aid to States for soldiers homes under provisions of the Act
of Congress of August 271888 as amended 1934 Edition U S Code Title 24
Section 134 and of any other Federal law or Act of Congress providing for
the payment of funds to States for the care of or support of disabled soldiers
and sailors in the State Homes The Veterans Service Board is authorized
to receive from any source gifts contributions bequests and individual re
imbursements but not excluding any other source of revenue All funds re
ceived by the Veterans Service Board shall be expended for the care and sup
port of disabled war veterans including veterans of the Korean hostilities
Section 7 of the Legislative Act of 1960 provides
All Federal funds received by the Veterans Service Board and paid
into the State Treasury are hereby continually appropriated to the
Veterans Home Commission in the exact amounts for the care and
support of disabled war veterans as received from the Federal Govern
ment This is not intended as a limitation upon the power of the
General Assembly to make such additional appropriation to provide for
the care and support of disabled veterans as it may from time to time
see fit to make
FINANCIAL CONDITION
The Veterans Service Board ended the fiscal year on June 30 1962 with
a surplus of 1837866 available for current operations subject to budget
approval after providing reserve of 5216085 for contract payment due to
the Milledgeville State Hospital
AVAILABLE INCOME AND OPERATING COSTS
Income Receipts of the Board in the fiscal year ended June 30 1962 were
21157829 of which 10674845 was from Grants from the U S Govern
ment and 10482984 from allotment of State funds
14759222 was transferred by the Commission to the Milledgeville State
Hospital within the fiscal period ended June 30 1962 under terms of contract
between the Veterans Service Board of Georgia and the Georgia Department980
VETERANS SERVICE BOARD
of Public Health and 3985 was transferred to the State Personnel Board for
Employers contribution to State Health Insurance leaving 6394622 net
income receipts
The 6394622 Net Income and the 2029727 Cash Balance at the
beginning of the fiscal year made a total of 8424349 available
1370398 of the available funds were expended in the year for budget
approved items of expense and 7053951 remained on hand June 30 1962
the end of the fiscal year which will be available for expenditure in the next
fiscal period subject to budget reapprovals
GENERAL
The Veterans Service Board is composed of the following members
Rev Blake Craft Chairman Sparta Georgia
B L Hawkins P O Box 543 Gainesville Georgia
Hugh H Howell Jr 511 Mark Building Atlanta 3 Georgia
Lee Roy Lunsford Richland Georgia
Randolph Medlock 6484 Memorial Drive Stone Mountain Georgia
Henry A Moses Uvalda Georgia
J R Wynn 542 Twin Oak Drive Decatur Georgia
All receipts disclosed by examination have been accounted for and expendi
tures for the period under review were within the limits of budget approvals
and supported by proper voucher
Books and records of the Veterans Service Board were found in good
condition and appreciation is expressed to the Director of the State Depart
ment of Veterans Service as Executive Secretary and Administrative officer
of the Board and his staff for the cooperation and assistance given the State
Auditors office during this examination and throughout the year981
DEPARTMENT OF
VETERANS SERVICE982
DEPARTMENT OF VETERANS SERVICE
RECEIPTS 1962 1961
INCOME FROM STATE REVENUE ALLOTMENTS
Appropriation 958i00aoo 7i0t00000
Budget Balancing Adjustments43 964 75 31 875 00
Revenues Retained
Grants from U S Government 2978807 32 026 91
Transfers Other Spending Units 3 366 65 i 2ii 64
Total Income Receipts 94045667 73894027
NONINCOME
Private Trust Funds 1173488 854322
CASH BALANCES JULY 1st
Budget Funds 5197949 595580
Private Trust Funds 13174 1525
Totals100430278 75345454
PAYMENTS
EXPENSE
Personal Services 621 559 75
Travel 4552825
Supplies Materials 12805 98
Communication 31270 97
Heat Light Power Water 1510 92
Publications Printing s521 81
RepairsVZY 6 584 60
Rents 1076666
Insurance 860 52
Pensions To Ret Systems 51 29s75
Pensions Confederate Widows 186305 00
Equipment u08l29
Miscellaneous n 71
Total Expense Payments 992 766 21
NONCOST
Private Trust Funds u 78g 39
CASH BALANCES JUNE 30th
Budget Funds Q5
Private Trust Funds 78 23
Totals100430278
587374 62
35 450 82
11 047 17
31 671 33
2 397 11
4 718 94
3 740 61
10 656 38
793 32
47 680 85
2 475 60
2 205 22
740 212 03
8 426 73
4 684 04
131 74
75345454
Includes balance in Department of Confederate Pensions account reported
separately in previous year983
DEPARTMENT OF VETERANS SERVICE
CURRENT BALANCE SHEET
JUNE 30 1962
ASSETS
CURRENT ASSETS
Budget Funds
Cash in Bank
Agency Funds
Social Security 1467
Employees Bond Purchase Fund 7823
Accounts Receivable
U S Government
LIABILITIES RESERVES SURPLUS
LIABILITIES
Accounts Payable
RESERVES
For Agency Funds
Social Security 1467
Employees Bond Purchase Fund 7823
SURPLUS
For Operations
Subject to Budget Approval
33005
6356
266 49
4 952 58
4 686 09
2 372 38
6356
2 25015
4 68609984
DEPARTMENT OF VETERANS SERVICE
SUMMARY
FINANCIAL CONDITION
OPERATING ACCOUNT
The Department of Veterans Service ended the fiscal year on June 30 1962
with a surplus of 225015 after providing the necessary reserve of 237238
to cover outstanding Accounts Payable and reserving 6356 for Private
Trust and Agency Funds held on this date
AVAILABLE INCOME AND OPERATING COSTS
OPERATING ACCOUNT
State Appropriation for the operation of the Department of Veterans
Service in the year ended June 30 1962 was 74000000 To meet expendi
tures approved on budget 3469170 was transferred to the Department
from the States Emergency Fund as provided by law making total allot
ment for the year 77469170
Receipts from the Federal Government in the year amounted to
2978807 which with the 77469170 State allotment made total income for
the year 80447977
From the 80447977 total income for the year 123250 was transferred
to the State Personnel Board for the pro rata share of theesi of Mem System
Administration and 213415 was transferred to the State Personnel Board
for Employers contribution to State Employees Health Insurance leaving
net income to the Department of 80111312
The 80111312 net income and the 468404 cash balance at the be
ginning of the liseal period made total funds available with which to meet the
Departments operating expenses SN0579716 sSOt12721 of the available
funds was expended in the year tor lildgetapproved items of expense leav
ing bank overdraft of 3300 on June 30 1962 the end of the fiscal year
CONFEDERATE PENSIONS
State Appropriation for payment of pensions and ordinaries fees in the
fiscal year ended June 30 19U2 was 21800000 The amounl provided with
which to pay pensions and ordinaries fees was 13939550 and the remaining
NsiKio was lapsed to the States General Fund as provided by law
985
DEPARTMENT OF VETERANS SERVICE
The 5195 on hand July 1 1961 for administrative expense of Con
federate pensions was lapsed to the States General Fund in the fiscal year
ended June 30 1962
The 13939550 provided for pensions and ordinaries fees less 5195
Administrative funds lapsed left a net of 13934355 net allotment from
the State This 13934355 allotment together with the cash balance of
4729545 at the beginning of the year made 18663900 available
From the 18663900 available funds 33400 was paid in fees to County
Ordinaries and 18630500 pensions paid to widows of Confederate soldiers
leaving no cash balance on June 30 1962
COMPARISON OF OPERATING COSTS
OPERATING ACCOUNT
Expenditures for the operating costs of the Department for the past three
years are compared in the following statement
YEAR ENDED JUNE 30
EXPENDITURES 1962 1961
Personal Services 62122575 58737462
Travel 4552825 3545082
Supplies 1280598 1104717
Communication 3127097 3167139
Heat Lights Water 151092 239711
Printing Publicity 852181 471894
Repairs Alterations 658460 374061
Rents 1076666 1065638
Insurance Bonding 86052 79332
PensionsEmp Ret System 3540168 3324534
PensionsSocial Security 1589707 14 435 51
Equipment 1408129 247560
Miscellaneous 167171 220522
Totals 80612721
Number of Employees on Payroll
June 30 157 152
1960
581 30817
41 735 91
13 473 91
29 832 36
4 099 31
7 069 46
4 074 45
10 647 66
980 91
32 713 99
13158 78
10 986 88
1 263 89
740 212 03 751 345 68
154986
DEPARTMENT OF VETERANS SERVICE
CONFEDERATE PENSIONS
Pension payments and ordinaries fees are compared in the following state
ment
YEAR ENDED JUNE 30
PENSION PAYMENTS 1962 1961 i960
Widows of Confederate Soldiers 185 90000 215014 50 23914000
Widows of Confederate Soldiers in
SoldiersHome 40500 45500 48500
18630500 21546950 23962500
ORDINARIES FEES
Fees Based on 200 Per Year Per
Pensioner 33400 364oo 41800
Number on Pension Rolls at June 1
Widows of Confederate Soldiers 129 151 173
Widows of Confederate Soldiers in
SoldiersHome 5 8 7
134 159 180
GENERAL
Members of the Board of the State Department of Veterans Service are
Rev Blake Craft Chairman Sparta Georgia
B L Hawkins P O Box 543 Gainesville Georgia
Hugh H Howell Jr 511 Mark Bldg Atlanta 3 Georgia
Lee Roy Lunsford Richland Georgia
Randolph Medlock 6484 Memorial Drive Stone Mountain Georgia
Henry A Moses Uvalda Georgia
J R Wynn 542 Twin Oak Drive Decatur Georgia
The Director of the Department Peter Wheeler is bonded in the amount
of 2000000 with the Fidelity and Casualty Company of New York their
bond No F25960 dated February 26 1957987
DEPARTMENT OF VETERANS SERVICE
Lena Vivian Dixon is bonded as Treasurer of the Department for
2000000 with the Fidelity and Casualty Company of New York bond
No F26471 dated February 18 1957 Bond is payable to Peter Wheeler
Director State Department of Veterans Service or his successors in office
All employees of the Department of Veterans Service are bonded for
250000 under Public Employees Blanket Bond issued by the Fidelity and
Casualty Company of New York bond No F158951 effective January
18 1961 except the following named employees who are bonded under the
same blanket bond for 750000
Florence Adams
Elmer L Barfield
Martha J Florence
Earl E Griffin Jr
Grady L Huddleston
Fred N Phillips
Bond is payable to Peter Wheeler Director of the Georgia State Depart
ment of Veterans Service or his successors in office
All bonds referred to in the preceding paragraphs include as a condition
of the obligation the faithful accounting of all moneys received as well as
faithful performance of duties
All receipts disclosed by examination have been accounted for and expendi
tures for the period under review were within the limits of budget approvals
and supported by proper voucher
Books and records of the Department were found in good condition and
appreciation is expressed to the Director and the staff of the Department
of Veterans Service for the cooperation and assistance given the State Audi
tors office during this examination and throughout the year
mm
989
FRANKLIN D ROOSEVELT
WARM SPRINGS
MEMORIAL COMMISSION990
FRANKLIN D ROOSEVELT WARM SPRINGS MEMORIAL COMMISSION
RECEIPTS 1962 1961
INCOME FROM STATE REVENUE ALLOTMENTS
Appropriation 000 000
Budget Balancing Adjustment 7800000 7500000
Revenues Retained
Earnings from Services 8042055 8725788
Donations 250000
Transfers Other Spending Units 46470 24352
Total Income Receipts 16045585 16201436
NONINCOME
Private Trust Funds 331224 297908
Loans Payable 1000000
CASH BALANCES JULY 1st
Budget Funds 741270 3346188
Private Trust Funds 38799 39887
Total 18156878 19885419
PAYMENTS
EXPENSE
Personal Services 4894069 4412496
Travel 633735 413258
Supplies Materials 429884 513502
Communication 171274 156813
Heat Lights Power Water 367467 280348
Publications Printing 1462781 2471381
Repairs 190212 817069
Rents 11514 10463
Insurance 209947 186379
Miscellaneous 91444 106958
Pensions Benefits 338205 312899
Total Expense Payments 8800532 9681566
OUTLAY
Lands Improvements
Contracts 566769 7892125
Equipment 103190 1232663
NONCOST
Private Trust Funds 326396 298996
CASH BALANCES JUNE 30th
Budget Funds 8316364 741270
Private Trust Funds 43627 387 99
Total 18156878 19885419
From report by Osborn Clary Co C P A991
FRANKLIN D ROOSEVELT WARM SPRINGS MEMORIAL COMMISSION
BALANCE SHEET
JUNE 30 1962
ASSETS
Current Assets
Cash
Budget Funds
On hand 50000
On deposit 385875
Undrawn Allotment in State Treasury 7800000
Due from Louise Street 80489
Private Trust Funds on Deposit 1 64002
Inventories of Merchandise for Resale
Total Current Assets
Prepaid Expense
Insurance
Fixed Assets
Land and Land Improvements 9489570
Buildings and Structures 18624451
Equipment and Fixtures 6043204
Roads and Bridges 89710
342 469 35
LessReserves for Depreciation 50 86718
84 803 66
3115072
11595438
882 81
291 602 71
408 439 36992
FRANKLIN D ROOSEVELT WARM SPRINGS MEMORIAL COMMISSION
BALANCE SHEET
JUNE 30 1962
LIABILITIES
Current Liabilities
Trust Funds Payable
Federal Excise Tax 39 32
State Sales Tax 39695
EmployeesPayroll Deductions 120375 164002
Bank Loans 1000000
Accounts Payable
Trade 302200
Others 55841 358041
Total Current Liabilities 1522043
Reserve for Renovation of Museum 7800000
Deferred Liabilities
State Treasurer 20000000
Surplus
Available Funds 176383 24
Invested in Land and Land Improvements Bldgs
and Structures Equipment and Fixtures and
Roads and Bridges 291 60217 115 21893
408 439 36993
FRANKLIN D ROOSEVELT WARM SPRINGS MEMORIAL COMMISSION
Atlanta 3 Georgia
October 18 1962
Honorable B E Thrasher Jr
State Auditor
State Capitol
Atlanta Georgia
Sir
In accordance with your instructions we have made an audit of the ac
counting records of Franklin D Roosevelt Warm Springs Memorial Com
mission of the State of Georgia for the year ended June 30 1962 and submit
herewith our report together with the relative statements
The Commission was created by the 1946 General Assembly of Georgia to
serve as an agency to accept deeds to a portion of the property of Georgia
Warm Springs Foundation Warm Springs Georgia for the State of Georgia
and to develop and maintain a memorial to perpetuate the memory of the
late Franklin D Roosevelt The Commission was granted perpetual ex
istence and received deeds in the name of the State of Georgia on June 23
1947
The Commission consists of seventeen members The original members
were appointed by the Governor in 1946 As their respective terms expire
their successors are chosen by a majority of the members of the Commission
for terms of seven years each except that any person chosen to fill a vacancy
shall serve only for the unexpired term The present members and the ex
piration of their respective terms are as follows
Member of the Board
J J Baggett
Howard H Calloway
Wingate Dykes
Homer G Ray Jr
George W Woodruff
Ivan Allen
Expiration Date
January 1 1963
January 1 1963
January 1 1963
January 1 1963
January 1 1963
January 1 1965994
FRANKLIN D ROOSEVELT WARM SPRINGS MEMORIAL COMMISSION
Member of the Board
W Tap Bennett
John A Sibley
Thomas W Starlin
C F Palmer
F W Allcorn Jr
Max L Segall
Earl Staples
C Dexter Jordan
Robert H Jordan
G Clarence Thompson
Expiration Date
January 1 1965
January 1 1965
January 1 1965
January 1 1967
January 1 1967
January 1 1967
January 1 1967
January 1 1967
January 1 1968
January 1 1968
Commissioner L J Moore died on July 15 1961 The Commission
has not taken any action to fill this vacancy at the date of our report
Officers duly elected by the Board are as follows
Basil OConnor Honorary Chairman
C F Palmer Chairman
G C Thompson Vice Chairman
Charles A Phelan Jr SecretaryTreasurer
Subsequent to the completion of our audit but prior to the writing of
this report Mr Charles A Phelan Jr died in an accident on
October 13 1962
The asset and liability accounts of the Commission at June 30 1962 were
examined as hereinafter described We made a detailed examination of the
cash receipts and payments and reviewed all income and expense accounts
FINANCIAL POSITION
The financial position of the Commission at June 30 1962 is set forth in
detail in the Balance Sheet The following statement is a condensed balance
sheet at June 30 1962 as compared with that at June 30 1961995
FRANKLIN D ROOSEVELT WARM SPRINGS MEMORIAL COMMISSION
CONDENSED BALANCE SHEET
June 30
ASSETS 1962
Current Assets
Cash on Hand 50000
Cash on Demand Deposit 5 49877
Undrawn Allotment In State Treas 78000 00
Accounts Receivable 00
Due from Louise Street 80489
Inventories 3115072
Total Current Assets 11595438
Prepaid Expenses 882 81
Fixed Assets 34246935
Reserve for DepreciationFixed Assets 50 86718
June 30 Increase
1961 Decrease
50000 000
7 362 36 1 863 59
00 7800000
115 66 11566
804 89 00
33 716 33 256561
42 499 24 7345514
1 328 96 44615
338 891 03 3 578 32
44 226 29 6 640 89
40843936 33849294 6994642
LIABILITIES
Current Liabilities
Trust Funds Payable 164002 137021 26981
Accounts Payable 358041 1373090 1015049
Notes PayableBank 1000000 00 1000000
Total Current Liabilities 1522043 1510111 11932
Reserve for Renovation of Museum 78000 00 00 78 00000
Deferred Liabilities
State Treasurer 20000000 20000000 00
Surplus
Available Funds 17638324 17127291 511033
Invested in Fixed Assets 291 60217 294 664 74 3 062 57
40843936 33849294 6994642
Working Capital 2273395 2739813 466418
OPERATIONS
After meeting all operating expenses including maintenance of physical
properties and provisions for their depreciation the net loss amounted to
817290 as compared with a net loss of 1765235 for the previous year
The following is a condensed statement of operations for the two years to
gether with a table of percentages based on gross sales996
FRANKLIN D ROOSEVELT WARM SPRINGS MEMORIAL COMMISSION
Year
Ended
63062
Sales10788637
Cost of Sales 2222982
Gross Profit 8565655
Direct Operating Exp 2914293
Direct Operating
Profit 5651362
Gen and Adm Exp 6807723
Operating Loss 11563 61
Other Income 339071
Net Loss 817290
Year
Ended
63061
Year
Ended
63062
Year
Ended
63061
10017316 18 656 31 0 c 10000 2061 o 10000 1862
81 516 85 27 464 70 7939 2701 8138 2742
54 05215 78 201 74 5238 6310 5396 7807
24149 59 6 497 24 10 72 314 2411 649
17 652 35 7 58 17 62
APPLICATION OF FUNDS
Working funds derived from various sources and their application are
summarized as follows
FUNDS PROVIDED
Net Loss for Year Ended June 30 1962 817290
LessCharges Not Requiring FundsDepreciation 830712 134 22
Decrease in Prepaid Insurance 44615
58037
FUNDS APPLIED
Outlay
Land and Land Improvements 12457
Buildings and Structures 408808
Equipment and Fixtures 103190 524455
Decrease in Working Capital 4 66418
ASSETS
Petty cash and change funds on hand 50000 were verified by count
We made a detailed examination of the records and supporting data of the
receipts and disbursements pertaining to the Bank of Manchester Georgia
and the transfer of the June 30 1961 balance from the Columbus Bank and997
FRANKLIN D ROOSEVELT WARM SPRINGS MEMORIAL COMMISSION
Trust Company Columbus Georgia Our reconciliation of the Bank of Man
chester at June 30 1962 is shown in detail in Schedule 4 of the unit report
Balance per Bank 1112519
Deposit in Transit g02 43
1172762
Checks Outstanding g 228 85
Balance per Books 549877
The count of the petty cash and change fund was verified on the morning
of August 30 1962 and the deposit covering the cash receipts of August 29
1962 was immediately prepared and sent to the Bank of Manchester and the
receipt therefor was verified by examination of the August 31 1962 bank
statement In order to verify the June 30 1962 deposit in transit we ex
amined the details of cash receipts for the period from July 1 1962 to August
30 1962 and reconciled the bank account with the banks statements for the
two months
The fund balances at June 30 1962 were as follows
Cash on Hand5
Bank of Manchester
ShortageLouise Street
TJndrawn Allotment in State Treasury
Private
Budget Trust
Funds Fund Total
50000 3 000 50000
385875 1 640 02 5 498 77
80489 00 804 89
78 000 00 00 78 000 00
8316364 164002 8480366
Inventories of merchandise for resale 3115072 represent merchandise
located in the Souvenir Shop and Snack Bar at the entrance to the Little
White House or stored in adjacent buildings The inventories were taken
and priced by employees of the Commission and were not verified by us
Prepaid expenses 88281 represent insurance premiums applicable to
periods subsequent to June 30 1962998
FRANKLIN D ROOSEVELT WARM SPRINGS MEMORIAL COMMISSION
Fixed assets are stated at cost or appraised value 34246935 less ade
quate reserve for depreciation in the amount of 5086718
Additions to outlay are summarized as follows
Land and Land Improvements153961
Buildings and Structures412808
Equipment and Fixtures 103190
669959
LIABILITIES
The records were examined as to liabilities at June 30 1962 and we believe
that all are fully disclosed in the balance sheet
The current liabilities 1522043 represent amounts due as follows
Trust Accounts
Federal excise tax 3932
State sales tax 39695
Employees payroll deductions 120375
Bank Loans 1000000
Trade Accounts Payable 302200
Other Accounts Payable 55841
1522043
In the period covered by this report the Commission executed a note for
1000000 payable to the Citizens Southern National Bank due August 31
1962 This note has been paid since June 30 1962
As to the legal authority for borrowing money Section 10 of Legislative
Act approved January 31 1946 which Act created the Franklin D Roosevelt
Warm Springs Memorial Commission is quoted as follows
To accept loans andor grants of money or materials or property of
any kind from the United States of America or any State or political
subdivision thereof or any agency or instrumentality thereof including
the Reconstruction Finance Corporation or any similar corporation
upon such terms and conditions as the United States of America or
any State or political subdivision thereof or any agency or instrumen
tality thereof may impose999
FRANKLIN D ROOSEVELT WARM SPRINGS MEMORIAL COMMISSION
The reserve for renovation of museum 7800000 represents the amount
held by the State Treasury transferred by executive order from the Governors
contingency fund for the purpose of renovating the museum An additional
amount of 82400 was transferred from the Governors contingency fund
on July 27 1962 and 7882400 was paid to the Commission by the State
Treasury on July 31 1962
Amount due the State Treasurer 20000000 represents an appropri
ation approved January 31 1946 which is treated as a loan and is to be re
paid to the State of Georgia from the first funds available for this purpose
GENERAL
Each employee of the Commission is covered under a Public Employees
Fidelity Blanket Bond in the amount of 1000000 The SecretaryTreasurer
Mr C A Phelan Jr is covered under a Public Officials Fidelity Bond in the
amount of 2000000 The bonds were reported to be in the hands of Com
missioner G Clarence Thompson and were not inspected by us The invoices
for premiums indicate name of the insurer policy numbers and periods of
coverage as follows
No 5490727Fidelity Deposit Company of Maryland
November 7 1961 to November 7 1962
No 5490856Fidelity Deposit Company of Maryland
March 9 1962 to March 9 1963
Appreciation is expressed to the officials and employees of the Commis
sion for the cooperation and assistance given us during our examination
Respectfully submitted
OSBORN CLARY COMPANY
CERTIFIED PUBLIC ACCOUNTANTS
1001
WATER LAW REVISION
COMMISSION1002
WATER LAW REVISION COMMISSION
RECEIPTS 1962 1961
INCOME FROM STATE REVENUE ALLOTMENTS
Appropriation 000 2000000
Budget Balancing Adjustment 673300 2000000
Total Income Receipts 673300 000
CASH BALANCE JULY 1st
Budget Funds 673300 673300
Total ooo 673300
PAYMENTS
EXPENSE
Total Expense Payments oOO 000
CASH BALANCE JUNE 30th
BudgetFunds 00 673300
Total oOO 673300hi
1003
WATER LAW REVISION COMMISSION
SUMMARY
INTRODUCTION
The Georgia Water Law Revision Commission was created by Act of the
General Assembly approved March 3 1955 for the purpose of surveying the
water laws and problems of the State The Commission was abolished on
July 1 1957 under provisions of Legislative Act approved March 7 1957
FINANCIAL CONDITION
There has been no activity in the account since the fiscal year ended
June 30 1957 and the undrawn allotment balance of 673300 in the State
Treasury was lapsed to the States General Fund in the fiscal year ended June
30 1962r
1005
GEORGIA WATERWAYS COMMISSION
1006
GEORGIA WATERWAYS COMMISSION
RECEIPTS
INCOME FROM STATE REVENUE ALLOTMENTS
Appropriations
Budget Balancing Adjustments
Total Income Receipts
1962
1961
50000 500000
5 00000
50000
000
CASH BALANCE JULY 1st
Budget Funds
677391
6 773 91
Total 727391 677391
PAYMENTS
EXPENSE
Travel
Total Expense Payments
000
000
000
000
CASH BALANCE JUNE 30th
Budget Funds
Total
7 273 91
677391
7 27391 6 773911007
GEORGIA WATERWAYS COMMISSION
SUMMARY
INTRODUCTION
The Georgia Waterways Commission was created by the General Assembly
of Georgia approved December 10 1953 and further expanded by an Act of
the General Assembly approved March 13 1957
It is an Agency of the State of Georgia to which is assigned the responsi
bility of coordination with individual river development associations and
groups and serves as the official Agency of the State of Georgia in liaison with
the Congress with appropriate Federal Agencies and with other branches of
the Federal government whose functions relate to the development of
Americas Waterways
Members of the Board are
J W Woodruff St Chairman Columbus Georgia
Leon H Baughman Cedar Springs Georgia
Valene Bennett Alma Georgia
Clarence Campbell Lavonia Georgia
Nat Hardin Forsyth Georgia
Ralph Prim Rome Georgia
Ray Tyner Cordele Georgia
J W Woodruff Jr is Executive Director
FINANCIAL CONDITION
The Georgia Waterways Commission ended the fiscal year on June 30
1962 with a surplus of 727391 available for operations
State Appropriation for the operation of the Commission in the year ended
June 30 1962 was 50000 which was undrawn and remained in the State
Treasury on June 30 1962
The 50000 appropriation and the cash balance of 677391 at the be
ginning of the fiscal year made a total of 727391 available for operations
Since no State funds were used for operations during the fiscal year the
total available funds in the amount of 727391 remained on hand as the
cash balance on June 30 1962 and will be available for expenditure in the
next fiscal period subject to budget reapprovals1009
BOARD OF
WORKMENS COMPENSATION1010
BOARD OF WORKMENS COMPENSATION
RECEIPTS 1962 1961
INCOME FROM STATE REVENUE ALLOTMENTS
Appropriation 39900000 29620000
Budget Balancing Adjustment2119778 4858847
Transfers Other Spending Units 232919 124139
Earnings 29703 18236
Total Income Receipts 37577006 34372944
NONINCOME
Private Trust Funds 4 60a 64 4 031 08
CASH BALANCES JULY 1st
Budget Funds 196478 330877
Private Trust Funds 1250
Totals 38234798 35106929
PAYMENTS
EXPENSE
Personal Services 31294224 28526611
Travel 864479 871844
Supplies Materials 1039295 9 593 54
Communication 1200762 8 979 05
Publications Printing 88870 93993
Repairs 143089 142399
Rents 23 00 23
Insurance 11700 U5 Q8
Pension Benefits 2464478 21 764 63
Equipment 620993 7 741 16
Miscellaneous 310oo 47850
Total Expense Payments 37761190 34507343
NONCOST
Private Trust Funds 460064 401858
CASH BALANCES JUNE 30th
Budget Funds 122 94
Private Trust Funds 1250 12 50
Totals 38234798 351069291011
BOARD OF WORKMENS COMPENSATION
SUMMARY
FINANCIAL CONDITION
The State Board of Workmens Compensation ended the fiscal year on
June 30 1962 with a surplus of 12294 available for operations subject to
budget approvals and reported no outstanding accounts payable or other
current liabilities
REVENUE COLLECTIONS
This Board is the revenue collecting agency for assessments on employers
electing to come under the provisions of the Workmens Compensation Act
as provided by law
In the fiscal year ended June 30 1962 41123990 was collected after
deductions for refunds and adjustments all of which was transferred to the
State Treasury within the period
AVAILABLE INCOME AND OPERATING COSTS
State Appropriation for the operation of the Board in the year ended
June 30 1962 was 39900000 The amount provided with which to meet
expenditures approved on budget for the fiscal year was 37780222 and the
remaining 2119778 of the appropriation was lapsed to the States General
Fund as provided by law
In addition to the 37780222 provided as the current years appropri
ation 29703 was received for sale of court reports and penalties making
total receipts of 37809925
From the 37809925 received 112700 was transferred to the Depart
ment of Labor for rent on space used in the Labor Building and 120219
to the State Personnel Board 12363 for pro rata share of the cost of Merit
System Administration and 107856 for Employees Health Insurance
Fund leaving net income to the Board of 37577006
The 37577006 net income and the 196478 cash balance on hand at
the beginning of the fiscal year made a total of 37773484 available
37761190 of the available funds was expended in the year for budget
approved items of expense and 12294 remained on hand June 30 1962 the
end of the fiscal year1012
BOARD OF WORKMENS COMPENSATION
COMPARISON OF OPERATING COSTS
Expenditures for operating costs the past three years are compared in the
statement following
YEAR ENDED JUNE 30
1962 1961 1960
Personal Services 31294224 28526611 23543977
Travel Expense 864479 871844 735872
Supplies 1039295 959354 805875
Communication 1200762 897905 689836
Printing Publicity 88870 93993 161315
Repairs 143089 142399 122906
Rents 2300 2300 2300
Insurance Bonding 11700 14508 16800
Pensions Retirement 1817681 1571426 1258308
Pensions Social Security 646797 605037 471537
Equipment 620993 774116 1859155
Miscellaneous 31000 47850 48300
37761190 34507343 29716181
Mumber of Employees on Payroll
June 30
54
57
47
GENERAL

On June 30 1962 the Board of Workmens Compensation was composed
of the following members
M Roscoe Lowery Chairman 791 Crandall Court Decatur Georgia
W E Buckner Director Edwin Place N W Atlanta Georgia
Frank L Gross Director Toccoa Georgia
Marion Roscoe Lowery is bonded as Chairman and Member of the State
Board of Workmens Compensation for the term beginning October 8 1959
and ending May 1 1963 in the amount of 1000000 Bond is written by
the Aetna Casualty and Surety Company 11 S 24957 dated October 8 1959
and the condition of the obligation is as follows1013

BOARD OF WORKMENS COMPENSATION
Now therefore the condition of this obligation is such that if the above
bounden Principal shall from the 8th day of October 1959 to the 1st
day of May 1961 and until his successor has been duly appointed and
qualified faithfully perform and discharge all of the duties and obli
gations of his said office and shall faithfully and honestly account for
all moneys securities and other property that may come into the
possession custody or control of said Principal whether such funds shall
be the property of the State of Georgia or of any other person firm or
corporation then in such event this bond shall be void otherwise to
remain in full force and effect And it is understood and agreed by the
said Principal and said Surety that the provisions of Chapter 894 and
Chapter 898 of the Code of the State of Georgia as they now exist or as
they may be amended are hereby made and are incorporated herein
as conditions of this bond to the same extent as though specifically set
forth herein
William Ernest Buckner is bonded as Director of the Workmens Com
pensation Act in and for the State of Georgia in the amount of 1000000
Bond is written by the St Paul Mercury Insurance Company 400TB5039
dated February 6 1960 and the condition of the obligation is as follows
Now therefore the condition of the foregoing obligation is such that if
the Principal shall during the period beginning on the 12th day of
January 1960 and ending on the 12th day of January 1964 faith
fully perform all the duties of his office as may be imposed on him by
law or which may be imposed on him by the State Board of Workmens
Compensation of the State of Georgia and shall faithfully and honestly
account for all moneys securities and other property that may come
into his possession custody or control in his official capacity whether
they shall be moneys securities or other property of the State of
Georgia which includes but without limitation the moneys securities
and property of any department agency or instrumentality of said
State or of any political subdivision thereof or the moneys securities
or property of any other person firm or corporation and it is under
stood and agreed that all of the provisions of Section 89418 of the Code
of Georgia Annotated are hereby made a part of the conditions of this
obligation then this obligation shall be void otherwise it shall remain
in full force and effect
Frank L Gross is bonded as Director of the Workmens Compensation
Board in and for the State of Georgia in the amount of 1000000 Bond is
written by the Hartford Accident and Indemnity Company 3482600
dated January 1 1961 and the condition of the obligation is as follows1014
BOARD OF WORKMENS COMPENSATION
Now therefore the condition of the foregoing obligation is such that
if the Principal shall during the period beginning on the 5th day of
December 1960 and ending on the 5th day of December 1961 faith
fully perform all the duties of his office as may be imposed on him by
law or which may be imposed on him by the State Board of Workmens
Compensation of the State of Georgia and shall faithfully and honestly
account for all moneys securities and other property that may come
into his possession custody or control in his official capacity whether
they shall be moneys securities or other property of the State of
Georgia which includes but without limitation the moneys securities
and property of any department agency or instrumentality of said
State or of any political subdivision thereof for the moneys securities
or property of any other person firm or corporation and it is understood
and agreed that all of the provisions of Section 89418 of the Code of
Georgia Annotated are hereby made a part of the conditions of this
obligation then this obligation shall be void otherwise it shall remain
in full force and effect
James C Pullin is bonded for 1000000 as SecretaryTreasurer of the
State Board of Workmens Compensation Bond is written by the St Paul
Fire and Marine Insurance Company 410CA0398 dated April 1 1959 and
covers faithful performance of duties and the honest accounting for all funds
coming into his hands as such SecretaryTreasurer
Mrs Mary Lou Pope is bonded for 1000000 as Assistant Secretary
Treasurer of the State Board of Workmens Compensation Bond is written
by the General Insurance Company of America 426808 dated April 1 1960
and covers faithful performance of duties and the honest accounting for all
funds coming into her hands as such Assistant SecretaryTreasurer
Books and records of the Board were found in good condition all re
ceipts disclosed by examination have been accounted for and expenditures for
the period under review were within the limits of budget approvals and sup
ported by proper voucher
Appreciation is expressed to the officials and staff of the Board for the co
operation and assistance given the State Auditors office during this exami
nation and throughout the year1015
UNIVERSITY SYSTEM
REGENTS OFFICE1016
UNIVERSITY SYSTEM OF GEORGIA
REGENTS OFFICE
RECEIPTS 1962
INCOME FROM STATE REVENUE ALLOTMENTS
Appropriation 3338500000
Budget Balancing Adjustments 69075000
Transfers Other Spending Units 29 675 203 62
Revenues Retained
Interest 6262436
Earnings Educational Services 400
Total Income Receipts 446317474
NONINCOME
Public Trust Funds
Investments 1 502 37
Income on Investments 623 44
Private Trust Funds 62660830
State Revenue Collections Unfunded 57 558 40
CASH BALANCES JULY 1st
Budget Funds 3 680120 31
Public Trust Funds 1160617
Private Trust Funds 306
State Revenue Collections Unfunded 71 66311
Totals 891285990
1961
27 375 000 00
2 826 666 95
26 720152 86
43 882 71
1500
3 525 411 80
827 24
477 92
356 218 32
7141311
3 211 416 05
10 511 01
250 00
7176525 45i
UNIVERSITY SYSTEM OF GEORGIA
REGENTS OFFICE
1017
PAYMENTS 1962
Personal Services 20674850
Travel 2113141
Supplies Materials 1507645
Communication 731998
Publications Printing 1410201
Repairs 77124
Rents 370673187
Insurance 63485562
Pensions Benefits 304726
Equipment 1216052
Miscellaneous 39409405
Total Expense Payments
OUTLAYS
Lands Buildings
Contracts
NONCOST
Public Trust Funds
Investments
Private Trust Funds
CASH BALANCES JUNE 30th
Budget Funds
Public Trust Funds
Private Trust Funds
State Revenue Collections Unfunded
Totals 891285990

3 746 327 67
76 340 85
125 00
626 611 36
4 473 308 23
13 606 98
129 221 51
1961
183172 36
22 664 59
2 898 22
6 321 02
9 160 96
805 83
3 848 360 45
530 725 59
3 049 71
4 215 49
339 722 08
2 889 64512
167 062 42
21000
356 215 26
3 680 120 31
11 60617
306
71 663 11
7 176 525 451018
UNIVERSITY SYSTEM OF GEORGIA
REGENTS OFFICE
CURRENT BALANCE SHEET
JUNE 30 1962
ASSETS
CASH ASSETS
Available Cash
Revenue Funds 12922151
Budget Funds 59330823
Public Trust Funds 360698
Private Trust or Agency Funds
Teacher Retirement 05 726 13677
Investments
Budget FundsU S Treas Securities and Time
Deposits388000000
Public Trust Funds
Student Notes 1003016
Ga Tech Dorm Rev Bonds 1000000 390003016
4 626 166 93
LIABILITIES RESERVES AND SURPLUS
CASH LIABILITIES
Accounts Payable
Central Office
Soil Conservation
16484
30 387 06 30 551 90
RESERVES
For Allotments to Units
Ga Institute of Tech 10852770
Ga State College 25000000
Medical College of Ga 440 000 00
Augusta College 15000000
948 527 70
For Revenue Collections 129 221 51
For Plant Funds 372 18115
For Dormitory Funds 9149762
For Insurance Funds 2 459 22188
For Graduate Education
For Regents Scholarships
For Soil Conservation
For Public Trust FundsW H Black Fund
For Private Trust or Agency Funds
Teacher Retirement
18 404 40
9 14613
39 418 36
23 637 14
05 4 091 255 94
SURPLUS
For Operations 4555360
For Allotments 45880549
504 359 09
4 626 166 931019
UNIVERSITY SYSTEM OF GEORGIA
REGENTS OFFICE
SUMMARY
FINANCIAL CONDITION
The Regents Office of the University System of Georgia ended the fiscal
year on June 30 1962 with a surplus of 50435909 after providing reserves as
follows
For Accounts Payable 3055190
For Revenue Collections to be Transferred to the State
Treasury 12922151
For Allotments to Univ System Units 94852770
For Plant Funds 37218115
For Dormitory Funds 9149762
For Insurance Fund245922188
For Graduate Education1840440
For Regents Scholarships 914613 2755053
For Soil Conservation
For Public Trust Funds
Wm H Black Fund
For Priv Trust or Agency FdTeacher Retirement
3941836
2363714
05
Total Reserves412180784
REVENUE COLLECTIONS
In the fiscal year ended June 30 1962 the office of the Regents of the
University System collected 5780840 interest on investments which added
to the balance of 7166311 on hand July 1 1961 made a total of 12947151
to be accounted for 25000 of this amount was a deposit on Camp Ray
Property and was deposited in Private Trust accounts with units leaving a
balance of 12922151 on hand June 30 1962 This balance of 12922151
should be transferred to the State Treasury to be credited to the States
General Fund under provisions of State law
Portions of Legislative Act approved March 23 1960 are quoted as
follows
100101 State Depository Board creation membership naming and
appointment of depositories A State Depository Board hereinafter
called the Board is created consisting of the Governor the Comptroller
General the State Auditor the Superintendent of Banks and the State1020

UNIVERSITY SYSTEM OF GEORGIA
REGENTS OFFICE
Treasurer who shall act as administrative officer of said Board a
majority of whom shall constitute a quorum and the acts of the majority
of whom shall be the Acts of the Board The Board in its discretion may
from time to time name and appoint as State Depositories of State
Funds only chartered solvent banks and trust companies whether
organized under State or Federal laws of good standing and credit in
any city town or community in this State The Board shall meet at
least once quarterly upon call of the Governor or in his absence upon the
call of the State Treasurer
Section 4Interest earned on State Funds withdrawn from
the Treasury on approved budgets shall be remitted to the State
Treasury by each Department board bureau or agency and placed in
the General Fund
AVAILABLE INCOME AND OPERATING COSTS
State Appropriation for the operation of the Regents Office of the Uni
versity System of Georgia in the year ended June 30 1962 was 2988500000
This was increased to 3057575000 by transfer of 69075000 from the
State Emergency Fund to meet expenditures approved on budget as pro
vided by law
Appropriation for the operation of the Eugene Talmadge Memorial
Hospital in the year ended June 30 1962 was 350000000
In addition to the funds provided as the current years appropriations the
office received 6262436 from interest on insurance account funds invested
and 400 from sale of transcripts and fees making total receipts for the year
3413837836
The 3413837836 receipts together with the 368012031 cash balance
at the beginning of the period made a total of 3781849867 available
Transfers from available funds to the various branches of the University
System by the Regents amounted to 2967520362 as detailed on page 9 of
unit report leaving 814329505 funds available with which to meet ex
penditures approved on budget for the fiscal year ended June 30 1962
366998682 of the 814329505 available funds was expended for
budget approved items of expense and outlay in the year and 4473308 23
remained on hand June 30 1962 the end of the fiscal year
Of the 447330823 cash balance remaining on hand June 30 1962
396894914 has been reserved for allotments and budgeted expense and of
the remainder 4555360 will be available for expenditure in the next fiscal
period subject to budget reapprovals for operations and 45880549 for
allotments to units1021
UNIVERSITY SYSTEM OF GEORGIA
REGENTS OFFICE
COMPARISON OF OPERATING COSTS
Expenditures for the operating costs of the Regents Office for the past
three years are compared in the following statement
BY ACTIVITY YEAR ENDED JUNE 30
1962 1961 1960
Central Office 20523543 19804376 17544498
Plant Funds
Rentals 370321887 284367544 264588758
Arch Fees Surveys 147 351 29 16706242 148 20411
Sou Regional Educ Board 6500000 7200000 5700000
Graduate Education 23612473 26700388 28319103
Regents Scholarships 9085387
Soil Conservation 15375993 3971971 3508084
Ins Fund 636 854 72 530 797 67 451085 26
Totals 366998682 305670754 259731506
BY OBJECT
Personal Services 20674850 18317236 16586418
Travel Expense 2113141 2266459 1659379
Supplies 1507645 289822 333170
Communication 731998 632102 566581
Printing Publications 1410201 916096 585251
Repairs 77124 80583 45934
RentsRegular 351300 468501 432000
RentsBldgs Bldg Auth 3 703 218 87 2 843 675 44 2 645 887 58
Fire Ins for Units Ins Fund 636 854 72 530 797 67 451085 26
Insurance Bonding 199910 7208 34949
Pensions Ret Systems 304726 304971 266242
Equipment 1216052 421549 470142
Miscellaneous
Sou Regional Educ Board 65 00000 72 00000 57 00000
Grad Educ for Negroes 23612473 26700388 28319103
RegentsScholarships 9085387
Subscriptions Dues 21725 65185 58938
Freight Express 16620 4335 678
Laundry 12900
Other 173200 2300
Total Exp Payments 3 746 327 67 2 889 64512 2 745 51917
OUTLAY
Land Bldgs and Imps 7634085 16706242 148 204 11
366998682 305670754 259731506
Number of Employees on Payroll
June 30
25
26
241022
UNIVERSITY SYSTEM OF GEORGIA
REGENTS OFFICE
GENERAL
The Southern Regional Education Board was created in 1949 replacing
the Regional Council of Education which was incorporated in 1948 The
purpose of this Board is to assist States Institutions and Agencies concerned
with higher education to advance knowledge and to improve the social and
economic level of the region by means of interstate collaboration in the
support expansion or establishment or regional services or schools for grad
uate professional and technical education
Members of the Southern Regional Education Board are
Term
Expires
ALABAMA
The Hon John Patterson 1963
Governor of Alabama
State Capitol
Montgomery Ala
The Hon John S Casey 1963
State Representative
P 0 Box 266
Heflin Ala
Dr Ralph B Draughon 1964
President
Auburn University
Auburn Ala
Mr Warner L Mathis 1966
Vice President
Southern Sash of Montgomery
P O Box 446
Montgomery Ala
Dr Frank A Rose 1965
President
University of Alabama
University Alabama
ARKANSAS
The Hon Orval E Faubus
Governor of Arkansas
State Capitol
Little Rock Arkansas
The Hon L H Autry
State Representative
Burdett Arkansas
Dr David W Mullins
President
University of Arkansas
Fayetteville Arkansas
Dr Carl R Reng
President
Arkansas State College
State College Arkansas
The Hon Clifton Wade
State Senator
20 East Center St
Fayetteville Arkansas
Term
Expires
1963
1966
1964
1963
19651023
UNIVERSITY SYSTEM OF GEORGIA
REGENTS OFFICE
Term
Expires
1965
DELAWARE
The Hon Elbert N Carvel
Governor of Delaware
State Capitol
Dover Delaware
The Hon Calvin R McCullough
State Senator 1965
605 Central Ave Holloway Terrace
New Castle Delaware
Mr John N McDowell
McDowellMitchell Asso Inc
919 Washington St
Wilmington Delaware
Dr M A Tarumianz
State Psychiatrist
Farnhurst Delaware
Mr Daniel W Wood
Admin Asst to the President
University of Delaware
Newark Delaware
FLORIDA
The Hon Farris Bryant
Governor of Florida
State Capitol
Tallahassee Fla
Dr John S Allen
President
Univ of South Fla
Tampa Fla
Dr Doak S Campbell
President Emeritus of
Fla State University
1001 High Road
Tallahassee Fla
1963
FLORIDAContd
Dr George W Gore Jr
President
Fla A M Univ
Tallahassee Fla
The Hon Wilson Carraway
State Senator
Tallahassee Bank Tr Co
P O Box 870
Tallahassee Fla
GEORGIA
1964 The Hon S Ernest Vandiver
Governor of Georgia
State Capitol
Atlanta Ga
1962
Dr O C Aderhold
President
University of Georgia
Athens Ga
1965 The Hon Geo B Brooks
State Representative
Crawford Ga
Term
Expires
1963
1966
1963
1963
1964
1965
1966
1965
Dr Harmon W Caldwell
Chancellor
Univ System of Georgia
244 Washington St S W
Atlanta Ga
The Hon Chappelle Matthews 1964
State Representative
116 Shackelford Building
Athens Ga1024
UNIVERSITY SYSTEM OF GEORGIA
REGENTS OFFICE
Term
Expires
KENTUCKY
The Hon Bert Thomas Combs 1963
Governor of Kentucky
State Capitol
Frankfort Ky
The Hon George D Conley 1963
State Senator
2436 Roosevelt Ave
Ashland Ky
Dr Frank G Dickey 1965
President
University of Kentucky
Lexington Ky
Dr Adron Doran 1966
President
Morehead State College
Morehead Ky
Dr Robert R Martin 1964
President
Eastern State College
Richmond Ky
LOUISIANA
The Hon Jimmie H Davis
Governor of Louisiana
State Capitol
Baton Rouge La
Mr Kenneth H Cagle
Cagle Chevrolet Co
Lake Charles La
The Hon Carroll Dupont
State Representative
Grand Caillou Route
Houma La
1964
1966
Term
Expires
LOUISIANAContd
Dr John A Hunter 1964
President
Louisiana State Univ
Baton Rouge La
Dr Ralph W E Jones 1965
President
Grambling College
Grambling La
MARYLAND
The Hon J Millard Tawes 1963
Governor of Maryland
State Capitol
Annapolis Md
Dr Wilson H Elkins 1964
President
University of Maryland
College Park Md
Dr Martin D Jenkins 1963
President
Morgan State College
Baltimore Md
The Hon Mary L Nock 1966
State Senator
914 Camden Avenue
Salisbury Md
Miss May Russell 1965
President
St Marys Seminary Jr College
St Marys City Md
MISSISSIPPI
1963 The Hon Ross R Barnett
Governor of Mississippi
State Capitol
Jackson Miss
19641025
UNIVERSITY SYSTEM OF GEORGIA
REGENTS OFFICE
Term
Expires
MISSISSIPPIContd
The Hon Joseph N Bailey Jr 1966
State Representative
Coffeeville Miss
The Hon George Payne Cossar 1964
State Representative
Cossar Building
Charleston Miss
1963
1965
Dr Ben F Hilbun
President Emeritus
Mississippi State University
State College Miss
Dr J D Williams
Chancellor
University of Mississippi
University Miss
NORTH CAROLINA
The Hon Terry Sanford 1965
Governor of North Carolina
State Capitol
Raleigh N C
Dr Charles F Carroll 1965
State Supt of Public Instruction
Raleigh N C
The Hon W Lunsford Crew 1966
State Senator
Roanoke Rapids N C
Dr Alfonso Elder 1963
President
North Carolina Col at Durham
Durham N C
Dr Wm C Archie
Director
State Bd of Higher Educ
144 Education Building
Raleigh N C
1964
OKLAHOMA
Term
Expires
The Hon J Howard Edmondson
Governor of Oklahoma 1963
Box 3367
Oklahoma City 5 Okla
Mr Vernon Collins 1963
Cherokee Okla
Mr J Leland Gourley 1966
Asst to the Governor
Box 3367
Oklahoma City 5 Okla
Dr Oliver S Willham 1964
President
Oklahoma State University
Stillwater Okla
The Hon Leland Wolf 1965
State Representative
Box 22
Noble Okla
SOUTH CAROLINA
The Hon Ernest F Hollings 1963
Governor of South Carolina
Hampton Office Building
Columbia S C
Dr Marshall W Brown 1963
President
Presbyterian College
Clinton S C
The Hon Edward Cushman Jr 1964
State Senator
P 0 Box 270
Aiken S C
Dr Neill W Macaulay 1965
12 Clement Road
Columbia S C1026
UNIVERSITY SYSTEM OF GEORGIA
REGENTS OFFICE
Term
Expires
SOUTH CAROLINAContd
Dr Robert L Sumwalt 1966
733 Sweetbrier Road
Columbia S C
TENNESSEE
The Hon Buford Ellington 1963
Governor of Tennessee
State Capitol
Nashville Tenn
Dr Felix C Robb 1964
President
George Peabody College for
Teachers
Nashville 5 Tenn
Dr Quill E Cope 1963
President
Middle Tennessee State College
Murfreesboro Tenn
The Hon David Givens 1966
State Representative
422 North Main Street
Somerville Tenn
Dr Andrew D Holt 1965
President
University of Tennessee
Knoxville Tenn
TEXAS
The Hon Price Daniel 1963
Governor of Texas
State Capitol
Austin Texas
Mr B H Dewey Jr 1966
P 0 Box 347
Bryan Texas
TEXASContd
Dr E B Evans
President
Prairie View A M College
Prairie View Texas
Dr M T Harrington
Chancellor
Agricultural and Mechanical
College System
College Station Texas
The Hon Geo T Hinson
State Representative
Box 387
Mineola Texas
VIRGINIA
The Hon A S Harrison Jr
Governor of Virginia
State Capitol
Richmond Va
The Hon Lloyd C Bird
State Senator
303 South Sixth St
Richmond Va
Dr Robert P Daniel
President
Virginia State College
Petersburg Va
Mr Frederick T Gray
Williams Mullen Christian
1309 State Planters Bk Bldg
Richmond 19 Va
Dr Edgar F Shannon Jr
President
University of Virginia
Chariottesville Va
Term
Expires
1965
1963
1964
1966
1966
1964
1965
19631027
UNIVERSITY SYSTEM OF GEORGIA
REGENTS OFFICE
WEST VIRGINIA
The Hon W W Barron
Governor of West Virginia
State Capitol
Charleston 5 W Va
Term
Expires
1965
Term
Expires
1966
The Hon Walter A
State Senator
342 Lee Avenue
Clarksburg W Va
Holden 1963
1964
1965
WEST VIRGINIAContd
Mr Joseph C Jefferds Jr
President
Jefferds Moore Inc
P 0 Box 4398
Charleston W Va
Mr Rex M Smith
State Supt of Schools
Department of Education
State Capitol Building
Charleston 5 W Va
Dr Paul A Miller
President
West Virginia University
Morgantown W Va
In the fiscal year ended June 30 1962 6500000 was paid by the Regents
of the University System to the Southern Regional Board of which 23000 00
was for administrative expense 3600000 for sixteen medical students at
Meharry Medical College and 600000 for four students in veterinary
medicine at Tuskegee Institute Payments to the Board for the students are
not considered as scholarships but are to relieve the respective students of
outofstate fees in those cases where the State is without facilities in a given
field
Expenditures by the Regents of the University System in the fiscal year
ended June 30 1962 for graduate education for Negroes amounted to
23612473 A list of these payments is on file in the office of the State
Auditor showing the name and address of the student the college or uni
versity attended college degree and amount of the expenditure for each
student
The Graduate Education for Negroes activity was begun in the fiscal year
ended June 30 1944 and expenditures for this program since its beginning
through June 30 1962 amounted to 280873019 distributed by years as
follows
Fiscal Year Ended June 30 1944
Fiscal Year Ended June 30 1945
104400
3254511028
UNIVERSITY SYSTEM OF GEORGIA
REGENTS OFFICE
Fiscal Year
Fiscal Year
Fiscal Year
Fiscal Year
Fiscal Year
Fiscal Year
Fiscal Year
Fiscal Year
Fiscal Year
Fiscal Year
Fiscal Year
Fiscal Year
Fiscal Year
Fiscal Year
Fiscal Year
Fiscal Year
Fiscal Year
Ended June 30
Ended June 30
Ended June 30
Ended June 30
Ended June 30
Ended June 30
Ended June 30
Ended June 30
Ended June 30
Ended June 30
Ended June 30
Ended June 30
Ended June 30
Ended June 30
Ended June 30
Ended June 30
Ended June 30
1946
1947
1948
1949
1950
1951
1952
1953
1954
1955
1956
1957
1958
1959
1960
1961
1962
2500000
2633105
3110503
4742877
6172817
8843032
12071824
14748718
17612077
20821790
25794079
27179944
28853800
26726638
28319103
26700388
23612473
Total 280873019
Under provisions of Article VII Section I Paragraph II of the Constitu
tion of the State of Georgia as amended Georgia Laws 1957 the Board of
Regents of the University System of Georgia in the period under review was
allotted 10000000 for Regents Scholarships Under the terms of the
scholarship program 9085387 was paid to students for scholarships and at
June 30 1962 914613 remained in the fund A list by university of
students receiving scholarships is on file in the office of the State Auditor
The schedule of Private Trust Accounts with Units Pages 1415 of the
unit report shows the proceeds of sale of property and timber remitted to
units of the University System Remittances of such proceeds are made to
the Units of the University System by the Board of Regents in accordance
with Georgia Code Annotated as follows
32141 Sale etc of property of university system when authorized
All properties owned or held by the Regents of the University System of
Georgia pursuant to this Title which in section 32139 are declared to be
the public property of the State may be sold leased or otherwise
disposed of by the said Regents subject to the approval of the Governor
whenever the Board of Regents may deem such sale lease or other
disposition to the best interests of the University System Provided that
the Board of Regents shall first determine that such property can no1029
UNIVERSITY SYSTEM OF GEORGIA
REGENTS OFFICE
longer be advantageously used in the University System Provided
further that where any such property has been granted or conveyed to
the University System or Regents of the University System or any
institution embraced within the University System or the trustees
thereof for specified uses such property shall only be sold leased
conveyed or otherwise disposed of for similar uses or purposes which
shall be in conformity with any use or trust declared in any such grant
or conveyance Acts 1935 p 168
32143 Use of proceedsThe proceeds arising from any such sale or
lease of any such property shall be used for the support of the University
System and its branches or for the payment of any debts thereof as the
Regents may determine Acts 1935 p 168
The States Attorney General has rendered the following opinion regarding
proceeds from sale of property by the Regents of the University System
December 20 1962
Chancellor Harmon Caldwell
Regents of the University System of Georgia
244 Washington Street S W
Atlanta 3 Georgia
Dear Chancellor Caldwell
I have considered the question propounded by you in your recent letterin
which you state
The Board of Regents from time to time has authorized the dis
position of real property in accordance with the provisions of Section
32141 of the Code of Georgia Annotated In these cases the Board has
retained the proceeds from the sale or lease of such property in accord
ance with the provisions of Section 32143
The State Auditor has raised a question as to whether the Board
may legally retain the proceeds from the sale of real property or if these
funds should be deposited in the State Treasury
I shall appreciate an opinion from you as to whether the practice
now being followed by the Board in retaining the proceeds for the
support of the University System and its institutions is legal1030
UNIVERSITY SYSTEM OF GEORGIA
REGENTS OFFICE
Article VIII Section 4 set out in Georgia Annotated Code Section 26701
provides in part as follows
There shall be a Board of Regents of the University System of
Georgia and the government control and management of the Uni
versity System of Georgia and all of its institutions in said system shall
be vested in said Board of Regents of the University System of Georgia
The said Board of Regents shall have the powers and duties as
provided by law existing at the time of the adoption of this Constitution
together with such further powers and duties as may be hereafter
provided by law Constitution of 1945
Georgia Annotated Code Section 32141 Acts of 1935 page 168 provides
as follows
Sale etc of property of university system when authorized All
properties owned or held by the Regents of the University System of
Georgia pursuant to this Title which in section 32139 are declared to be
the public property of the State may be sold leased or otherwise
disposed of by the said Regents subject to the approval of the Governor
whenever the Board of Regents may deem such sale lease or other
disposition to the best interests of the university system Provided that
the Board of Regents shall first determine that such property can no
longer be advantageously used in the university system Provided
further that where any such property has been granted or conveyed to
the university system or Regents of the university system or any
institution embraced within the university system or the trustees
thereof for specified uses such property shall only be sold leased
conveyed or otherwise disposed of for similar uses or purposes which
shall be in conformity with any use or trust declared in any such grant
or conveyance
Georgia Annotated Code Section 32142 Acts 1935 page 168 provides as
follows
Conveyances how executedIn case of any sale lease or dis
position of any such property the Regents of the university system of
Georgia through its proper officers and the Governor on behalf of the
State shall execute and deliver such written evidence of title or of the
creation of a leasehold interest as may be necessary
Georgia Annotated Code Section 32143 Acts of 1935 page 168 provides
as follows1031
UNIVERSITY SYSTEM OF GEORGIA
REGENTS OFFICE
Use of proceedsThe proceeds arising from any such sale or lease
of any such property shall be used for the support of the university
system and its branches or for the payment of any debts thereof as the
Regents may determine
It has been suggested that because of the provisions of Article VII
Paragraph VIII of the Constitution of the State of Georgia 1945 Georgia
Annotated Code Section 25608 Section 6570 of the Constitution of 1877
that the proceeds arising from the sale of any property by the Regents shall
be applied to the payment of the bonded debt of the State and shall not be
used for any purpose whatsoever so long as the State has any existing bonded
debt
The provisions of the Constitution referred to are set out in Georgia
Annotated Code Section 25608 as follows
Sale of States property to pay bonded debtThe proceeds of the
sale of the Western and Atlantic Railroad and any other property
owned by the State whenever the General Assembly may authorize the
sale of the whole or any part thereof shall be applied to the payment of
the bonded debt of the State and shall not be used for any other purpose
whatsoever so long as the State has any existing bonded debt provided
that the proceeds of the sale of the Western and Atlantic Railroad shall
be applied to the payment of the bonds for which said railroad has been
mortgaged in preference to all other bonds
I have been advised by the Treasury Department of the State of Georgia
that the State does not have a general obligation bonded indebtedness at this
time I am quoting in full the letter received by me under date of December
19 1962 from the Treasury Department of the State of Georgia
Honorable Eugene Cook
The Attorney General
Judicial Building
Atlanta Georgia
Dear Mr Cook
In compliance with request from your department this is to advise that
the State of Georgia does not have a general obligation bonded in
debtedness There are however 15500 of refunding bonds issued
under the constitutional provision of 1877 which are outstanding dueto
the fact that they havent been presented for payment The holdersof 1032
UNIVERSITY SYSTEM OF GEORGIA
REGENTS OFFICE
these bonds are not known since they are not in registered form 3500
of these outstanding bonds matured in 1886 and 1896 The remaining
12000 matured in 1945 which was the last maturing issue of these
refunding bonds except a small issue which matured in 1946
There is carried in the State Treasury a reserve fund of 15500 to cover
the principal of said outstanding bonds plus 11475 for the unpaid
interest on the bonds Consequently since such reserve is maintained
at all times for the purpose of paying these bonds and interest there are
no general obligation bonds of the State of Georgia outstanding
No general obligation bonds have been issued since the adoption of the
1945 Constitution of the State of Georgia
Sincerely
s Horace A Hixon
HORACE A HIXON
ASSISTANT TREASURER
In view of the facts set out in the above quoted letter it is my official
opinion that there is not any existing bonded debt of the State of Georgia
and that therefore the provisions of Georgia Annotated Code Section 25608
are not applicable to the sale of property owned by the Regents of the Uni
versity System of Georgia and that the provisions of Code Section 32143 do
apply and that the proceeds arising from any sale of property by the Regents
of the University System of Georgia shall be used for the support of the
University System and its branches or for the payment of any debts thereof
as the Regents may determine The practice now being followed by the
Board of Regents in retaining the proceeds for the support of the University
System and its institutions is constitutional and legal
With best wishes for the Holiday Season I am
Yours sincerely
Eugene Cook Signed
The Attorney General
ECfp
cc Mr B E Thrasher Jr
Mr Ernest Davis
Mr Horace A Hixon
Mr James A Blissit
Mr L R Siebert1033
UNIVERSITY SYSTEM OF GEORGIA
REGENTS OFFICE
Rent payments to the University System Building Authority represent
rents paid by the Regents on buildings being erected and to be erected at the
various units of the University System by the Building Authority and leased
to the University System by the Authority
In the year ended June 30 1962 67613240 was collected from units of
the University System for fire insurance premiums and 6262436 interest
was earned on funds invested From the amount collected and the balance of
175974280 on hand at the beginning of the period 3847768 was paid for
insurance premiums and 80000 for fire loss The net excess of receipts over
disbursements increased the 175974280 balance in the Insurance Fund at
the beginning of the fiscal year to 245922188 on June 30 1962 1130624
received from insurance companies for fire losses was transferred to the units
of the University System
The Insurance Fund has been set up as provided for in resolution adopted
by the Board of Regents on May 12 1954 as follows
Upon the recommendation of the Committee on Finance and Business
Operations with motion properly made and variously seconded the following
resolution was unanimously adopted by the Board of Regents
WHEREAS the Board of Regents of the University System of Georgia
under the Constitution and laws of Georgia is charged with the management
and control of the University System of Georgia and all of its institutions and
WHEREAS the value of the physical plant of the University System has
constantly increased and many new buildings and facilities have been added
at the various institutions and
WHEREAS under contract with the University System Building Au
thority those buildings and facilities constructed by said Authority and
leased by the Board of Regents must be protected by insurance against loss
or damage to the full extent of the value thereof and
WHEREAS under the laws of Georgia all other buildings are required to
be protected against loss or damage by insurance to the extent of 50 of the
value thereof and
WHEREAS the Board of Regents has determined that it is in the best
interests of the University System to establish the insurance and hazard
reserve fund to meet the requirements imposed by law or agreement with the
University System Building Authority and also to provide additional pro
tection whether by establishment of reserves or the carrying of insurance on
these buildings and facilities which are not required by law or contract as
aforesaid to be protected to the extent of the full value thereof1034
UNIVERSITY SYSTEM OF GEORGIA
REGENTS OFFICE
BE IT THEREFORE AND IT IS HEREBY RESOLVED as follows
1
There is hereby created and designated a separate fund to be known as
the Regents Insurance and Hazard Reserve Fund
Said Regents Insurance and Hazard Reserve Fund shall be held by the
Regents of the University System of Georgia in Trust and shall be used by it
for the following purposes only
To provide the protection against loss of or damage to those various
buildings facilities and their physical contents which are owned operated
leased or held in Trust by Board of Regents of the University System of
Georgia or Regents of the University System of Georgia whether such pro
tection be by the investment and retention of same as a reserve for such
purpose or by the payment therefrom of the cost of premiums on any in
surance which the Regents are required or may determine to carry
3
There shall first be paid into such Fund in each fiscal year an amount of
not less than 400 per thousand dollars of sound valuation of all buildings
facilities and their contents owned operated leased or held in Trust by the
Board of Regents or Regents of the University System of Georgia provided
however the total sum paid into the Fund in each said fiscal year shall always
be equal to or greater than the sum necessary to pay the premiums on in
surance required to be carried either by law or by contract with the University
System Building Authority
There shall be paid from said Fund in each year those premiums required
to be paid by law or by contract with the University System Building Au
thority
5
Said Fund may be invested and reinvested in direct obligations of the
United States Government obligations unconditionally guaranteed by the
United States Government direct obligations of the State of Georgia or
direct obligations of any political subdivision of the State of Georgia and all
income and increments from such investments shall become a part of such
Fund1035
UNIVERSITY SYSTEM OF GEORGIA
REGENTS OFFICE
Should at any time the value of the total assets in said Fund other than
those sums in said Fund representing amounts due to be paid on premiums
required by law or by contract with the University System Building Authority
exceed 5000 per thousand dollars of sound valuation of all buildings
facilities and their contents not covered by insurance then and in that event
the amount to be paid into said Fund in each fiscal year while such condition
exists may be reduced to such amount as may be required to pay only those
insurance premiums coming due in said year which are required to be paid
either by law or by contract with the University System Building Authority
Withdrawals from said Fund shall be made only to pay premiums for
investment or reinvestment or to reimburse the Regents for loss or damage
not otherwise reimbursed The amount of withdrawal for reimbursement of
any loss or damage shall not exceed the amount which when added to any
proceeds of insurance received by the Regents on account of such loss or
damage shall equal the replacement cost of the damaged or destroyed build
ing facility or contents thereof Any withdrawal for the reimbursement of
loss or damage shall be made only upon order of the Board of Regents
Outlay payments for lands buildings and improvements in the year ended
June 301962 were 33325245 for plans surveys and soil testing 48060374
was reimbursed to the Regents Office by the University System Building
Authority in the period under review for advance payments to Architects and
Engineering Firms in this and prior periodsmaking net payment of
14735129 for plans surveys and soil testing 7101044 was paid to the
U S Department of Agriculture Soil Conservation Service for Watershed
planning which made net outlay payment of 7634085

The agreement between the State Soil Conservation Committee and the
Soil Conservation Service USDA for the planning and development of
watersheds for the period July 1 1961 to June 30 1962 was as follows1030
UNIVERSITY SYSTEM OF GEORGIA
REGENTS OFFICE
COOPERATIVE AGREEMENT
between
STATE SOIL CONSERVATION COMMITTEE
STATE OF GEORGIA
and
SOIL CONSERVATION SERVICE
UNITED STATES DEPARTMENT OF AGRICULTURE
THIS AGREEMENT made and entered into this 0th day of June 1901 by
and between the State Soil Conservation Committee State of Georgia here
inafter referred to as the State and the United States of America Acting
by and through the Soil Conservation Service United States Department of
Agriculture hereinafter referred to as the Service
AUTHORITY Watershed Memorandum SCS20 Rev dated August
15 1958
WITNESSETH
WHEREAS the State desires to cooperate and finance the cost of preparing
Watershed Work Plans under provisions of Public Law 500 rather than delay
action in preparing plans due to lack of funds The Federally financed
Watershed Planning Party has more than twelve 12 months work jointly
set up in priority by the State Soil Conservation Committee and the Soil
Conservation Service and the State desires to speed up planning assistance on
the large number of watershed applications now available
NOW THEREFORE for and in consideration of the promises and mutual
covenants herein contained the parties hereto do agree with each other as
follows
I THE STATE AGREES
To reimburse the Service quarterly for actual cost of developing water
shed work plans under the provisions and procedures applicable to
Public Law 500 To make funds available for work under this agree
ment not to exceed 10000000 for Fiscal Year 1902
II THE SERVICE AGREES
A To conduct the necessary preliminary investigations and surveys
required for the preparation of watershed work plan outlines
B To determine the feasibility from a benefitcost ratio of developing
watershed work plans1037
UNIVERSITY SYSTEM OF GEORGIA
REGENTS OFFICE
C To estimate the cost quantities and location of the measures needed
for watershed protection and flood prevention in watersheds
D To conduct the necessary investigations and surveys and where
feasible complete watershed work plans
E That upon completion of the watershed work plan it will be sub
mitted for review and approval for Federal assistance in the appli
cation of the planned program in accordance with the procedures
rules and regulations for carrying out the Watershed Protection and
Flood Prevention Act Public Law 566
F To maintain adequate records to show expenditures incurred in
developing watershed work plans
G To furnish quarterly billings of the actual expenses incurred
III IT IS MUTUALLY UNDERSTOOD AND AGREED
A This agreement shall be effective for the period July 1 1961 to June
30 1962 and may be supplemented amended or renewed for
subsequent years if desired by both parties hereto
B This agreement may be terminated by mutual consent or upon
sixty 60 days written notice by either party
C No member of or delegate to Congress or Resident Commissioner
shall be admitted to any share or part of this agreement or to any
benefit to arise therefrom This provision shall not be construed
to extend to this Agreement if made with a Corporation for its
general benefit
IN WITNESS WHEREOF the parties hereto have executed this agreement
on the day month and year first above written
STATE SOIL CONSERVATION COMMITTEE This action authorized
STATE OF GEORGIA by the State Legisla
ture in Bill No
dated
By Jim L Gillis Jr Signed
Title Chairman
UNITED STATES DEPARTMENT OF AGRICULTURE
SOIL CONSERVATION SERVICE
By C W Chapman Signed
Title State Conservationist1038
UNIVERSITY SYSTEM OF GEORGIA
REGENTS OFFICE
Membership of the Board of Regents of the University System of Georgia
is as follows
District
Regent
Address
State at Large
James A DunlapHome Federal Building Gainesville
Feb 19 1960Jan 1 1967
State at Large
Allen WoodallPres Radio Sta WDAK Columbus
Feb 13 1957Jan 1 1964
State at Large
Roy V HarrisSouthern Finance Bldg Augusta
Feb 19 1960Jan 1 1967
State at Large
James C Owen JrP 0 Box 116 Griffin
Jan 11 1961Jan 1 1963
State at Large
Carey WilliamsGreensboro
Jan 1 1962Jan 1 1969
First
Anton F Solms JrRealty Building Savannah
Jan 1 1962Jan 1 1969
Second
John I SpoonerSeldom Rest Farms Donalsonville
Jan 1 1961Jan 1 1968
Third
Howard H CallawayPine Mountain
Jan 1 1958Jan 1 1965
Fourth
Robert O ArnoldP 0 Box 191 Covington
Jan 1 1956Jan 1 1963
Fifth
Jesse DraperDraperOwens Realty Co Grant Bldg Atlanta
Jan 1 1961Jan 1 1968
Sixth
Linton D Baggs JrPres Bibb Transit Co Macon
July 8 1957Jan 1 19641039
UNIVERSITY SYSTEM OF GEORGIA
REGENTS OFFICE
District Regent Address
Seventh
Ernest L WrightPies Darlington School Box 353 Rome
Feb 6 1959Jan 1 1966
Eighth
James D GouldGould Motor Co Brunswick
Feb 13 1957Jan 1 1964
Ninth
Morris M Bryan JrPres The Jefferson Mills Jefferson
Feb 3 1959Jan 1 1966
Tenth
W Roscoe ColemanFleming Realty Co P O Box 5188 Augusta
Jan 1 1958Jan 1 1965
OFFICERS AND STAFF OF THE BOARD OF REGENTS
Chairman Robert 0 Arnold
Vice Chairman Morris M Bryan Jr
Chancellor Harmon W Caldwell
Asst to the Chancellor John E Sims
Dir Plant and Bus Operations J H Dewberry
Exec Secty L R Siebert
Treasurer James A Blissit
Dir of Testing and Guidance John R Hills
Assoc Dir Testing and Guidance Harry S Downs
On Leave
L R Siebert is bonded as Executive Secretary of the Board of Regents of
the University System of Georgia in the amount of 10000000 Bond is
written by the American Motorist Insurance Company Chicago Illinois
1SM112 239 dated July 17 1961 effective July 1 1961 for a period of 3
years and covers faithful performance of the duties of the office of Executive
Secretary
James A Blissit is bonded for 10000000 as Treasurer of the Board of
Regents of the University System of Georgia with the American Motorist
Insurance Company Chicago Illinois 1SM112 238 dated July 17 1961
effective from July 1 1961 for a period of 3 years and covers faithful per
formance of duties1040
UNIVERSITY SYSTEM OF GEORGIA
REGENTS OFFICE
On file and presented for examination is schedule bond covering all em
ployees of the University System for 10000000 each Bond is written by
the American Motorist Insurance Company Chicago Illinois 1SM112 240
dated July 17 1961 effective from July 1 1961 for a period of 3 years
Coverage is under Item 4 Insuring Agreement 4 Faithful Performance
Blanket Position Bond Coverage 10000000
Loss caused to the insured through the failure of any of the employees
acting alone or in collusion with others to perform faithfully his duties
or to account properly for all monies and property received by virtue of
his position of employment during the bond period the amount of
indemnity on each of such employees being the amount stated in the
table of limits of liability applicable to this insuring agreement 4
Amendment of definition of employees by endorsement reads
It is understood and agreed that the word employee or employees as
defined in this bond is amended to include students while employed by
any unit of the university system or students who are responsible for
funds or property in connection with organized student activities
Books and records of the Regents Office have been well kept all receipts
disclosed by examination have been accounted for and expenditures for the
period under review were within the limits of budget approvals and supported
by proper voucher
Appreciation is expressed to the officials and staff of the Regents Office
for the cooperation and assistance given the State Auditors office during this
examination and throughout the year
1042
UNIVERSITY SYSTEM OF GEORGIA
REGENTS OFFICE
ANALYSIS OF INSURANCE FUND BY UNITS
YEAR ENDED JUNE 30 1962
Balance
Available For
Insurance
Julyl 1961
University of Georgia 41878902
Georgia Experiment StationGriffin 2569947
Georgia Coastal Plains Experiment StationTifton 16 860 51
4H Club CenterDublin 145340
Southwest Branch Experiment StationPlains 1 341 60
Southeast Branch Experiment StationMidville 596 46
Northwest Branch Experiment StationCalhoun 79181
Americus Nursery Branch Experiment StationAmericus 171 67
Rock Eagle 4H Club Center 1335135
4H Club CenterWahsagaDahlonega 66 33
Georgia Institute of Technology 410 980 68
Georgia State College of Business Administration 7197209
Womans College of GeorgiaMilledgeville 7997135
Medical College of GeorgiaAugusta 10513008
Eugene Talmadge Memorial HospitalAugusta 126 77403
Augusta CollegeAugusta 292024
Armstrong CollegeSavannah 227861
Abraham Baldwin Agricultural CollegeTifton 29 457 44
Georgia SouthwesternAmericus 15546 50
Middle Georgia CollegeCochran 19 54450
North Georgia CollegeDahlonega 51 777 is
South Georgia CollegeDouglas 2625659
Valdosta State CollegeValdosta 2567488
Georgia Southern CollegeStatesboro 4813208
West Georgia CollegeCarrollton 25039 94
Albany State CollegeAlbany 482495
Fort Valley State CollegeFort Valley 4551122
Savannah State CollegeSavannah 32 006 73
Misc Interest Earned on Investments 171 029 21
1 759 742 801043
UNIVERSITY SYSTEM OF GEORGIA
REGENTS OFFICE
ANALYSIS OF INSURANCE FUND BY UNITS
YEAR ENDED JUNE 30 1962
RECEIPTS PAYMENTS Balance Available
From Units Interest Insurance To Units
For Earned Insurance Premiums For Loss For Ins
Insurance In Period Recoveries 4 954 86 Paid Claims 4 954 86 June 30 1962
18351280 11 873 09 590 428 73
9 847 20 313 66 35 233 01
6 830 40 80000 238 24 1 600 00 22 652 67
1 676 00 6186 3 067 54
68160 2 023 20
1 220 80 1 817 26
1 110 40 1 902 21
11040 282 07
7 920 00 2467 21 246 68
356 80 189 94 23319
156 670 40 4 079 34 8 583 54 4 079 34 559 067 54
22 540 00 1 988 01 92 524 08
34 800 00 202 29 114 569 06
74 472 00 1 342 05 925 47 1 342 05 178 676 61 126 774 03
9 720 00 4500 1 53613 4500 11 10411
5 166 40 4193 2 845 86
11 215 20 787 78 39 884 86
7 220 00 44093 22325 57
8 226 40 435 60 27 335 30
23 300 80 1 812 61 73 265 37
8 709 60 707 19 34 259 00
15 458 40 1 02714 4010614
25 914 00 8499 2 315 09 8499 71 730 99
10 195 20 578 68 34 656 46
11 247 20 732 76 5 689 49
20 366 40 1 884 37 63 993 25
17 644 00 62 624 36 1 776 70 47 874 03 233 653 57
676 132 40 62 624 36 11 306 24 38 477 68 12 10624 2 459 221 88
Ins urance Recover Loss es 1130624
Fir 80000

1210624
1044
UNIVERSITY SYSTEM OF GEORGIA
REGENTS OFFICE
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UNIVERSITY SYSTEM OF GEORGIA
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UNIVERSITY SYSTEM
ALBANY STATE COLLEGE
ALBANY1048
UNIVERSITY SYSTEM OF GEORGIA
ALBANY STATE COLLEGE ALBANY
RECEIPTS 1962
INCOME FROM STATE REVENUE ALLOTMENTS
Transfers Other Spending Units 508 50000
Revenues Retained
Earnings Educational Services 45447022
Grants U S Government 7654915
Grants Counties and Cities 4309571
Interest Earned 5810
Donations 10000
Total Income Receipts1082 77318
NONINCOME
Public Trust Funds
Income on Investments 923
Gifts Contributions 2774714
Investments 23400
Private Trust Funds 360 524 88
CASH BALANCES JULY 1st
Budget Funds 12677652
Public Trust Funds 149638
Private Trust Funds 2077221
Totals162033354
1961
465 500 00
377 68419
49102 43
33 358 36
8509
925 73007
18 265 57
2600
76 953 64
94 021 63
4 434 86
17 445 39
1 136 87716
I

UNIVERSITY SYSTEM OF GEORGIA
ALBANY STATE COLLEGE ALBANY
PAYMENTS 1962
EXPENSE
Personal Services 70518659
Travel 624158
Supplies Materials 11632886
Communication 11 93229
Heat Light Power Water 4061942
Publications Printing 716157
Repairs 1063745
Rents 1975130
Insurance 1237217
Pensions Benefits 1679089
Equipment 1527127
Miscellaneous 51 65014
Total Expense Payments101394353
1049
1961
596 294 43
6 827 28
108 622 89
9 963 37
40 57911
5 599 53
5 329 88
2 506 37
11 618 30
14 395 64
9 757 50
47 454 46
858 948 76
OUTLAY
Lands Improvements
Personal Services 4 22500
Supplies Materials 655832
Repairs 778869
Rents 18500
Contracts 524790
Equipment 2231748
Total Outlay Payments 46 322 39
Total Cost Payments106026592
NONCOST
Public Trust Funds
Investments 2492840
Private Trust Funds 362 47711
CASH BALANCES JUNE 30th
Budget Funds 14928378
Public Trust Funds 455835
Private Trust Funds 18 819 98
Totals162033354
4 496 32
3 070 35
4 995 85
135 00
5317 89
16011 01
34 026 42
892 975 18
21 230 05
73 626 82
126 776 52
1 496 38
20 772 21
1 136 87716
1050
UNIVERSITY SYSTEM OF GEORGIA
ALBANY STATE COLLEGE ALBANY
CURRENT BALANCE SHEET
JUNE 30 1962
ASSETS
CASH ASSETS
Available Cash
Educational and General 11603984
Auxiliary Enterprises 33 243 94
Public Trust Fund 455835
Private Trust Fund 1877919 17262132
Accounts Receivable
Educational and General
Veterans Administration 2 490 66
Students 659631
Other 654116 1562813
Auxiliary Enterprises
Students 1091388
Other 21 21207 3212595
Notes ReceivableStudents
Educational and GeneralPlant Funds 1444385
Public Trust FundNatl Defense Loan Fund 73 859 24 88 30309
INVENTORIES
Educational and General Warehouse 7 549 34
Auxiliary Enterprises 9 559 25 17108 59
325 787 081051
UNIVERSITY SYSTEM OF GEORGIA
ALBANY STATE COLLEGE ALBANY
CURRENT BALANCE SHEET
JUNE 30 1962
LIABILITIES RESERVES SURPLUS
CASH LIABILITIES
Accts Payable and Purchase Orders Outstanding
Educational and General 25 640 78
Auxiliary Enterprises 5 882 29
RESERVES
For Plant Improvement
Educational and General 56 061 68
Auxiliary Enterprises 13 740 92
For Unearned Income
Educational and General 15 99697
Auxiliary Enterprises 6 37919
For National Science FoundationResearch 40 518 59
For Inventories 17108 59
For Public Trust Funds 7841759
For Private Trust or Agency Funds 1877919
SURPLUS FOR OPERATIONS
Educational and General 789380
Auxiliary Enterprises 39 36749
31 52307
247 002 72
47 261 29
325 787 08
7065 79 due from Athletic Association for Scholarships granted in prior
years not included in above1052
UNIVERSITY SYSTEM OF GEORGIA
ALBANY STATE COLLEGE ALBANY
SUMMARY
FINANCIAL CONDITION
EDUCATIONAL AND GENERAL
The Albany State College at Albany Georgia ended the fiscal year on
June 30 1962 with a surplus of 789380 in its educational and general fund
after providing the necessary reserve of 2564078 for accounts payable and
purchase orders outstanding and reserving 1599697 for unearned income
4051859 for National Science Foundation Research funds 5606168 for
plant improvements 7841759 for public trust funds 1877910 for private
trust and agency funds held on this date and 754934 for inventories in
warehouse
AUXILIARY ENTERPRISES
There was a surplus of 3936749 in the Auxiliary Enterprises account at
the College on June 30 1962 after making provision for liquidation of
588229 in accounts payable and reserving 637919 for unearned income
1374092 for plant improvements and 955925 for inventories in dining
hall book store and snack bar
OPERATING ACCOUNTSEDUCATIONAL AND GENERAL
AVAILABLE INCOME AND OPERATING COSTS
Income with which to meet the years educational and general operating
expenses amounted to 90397439 and was provided by allotment of
50850000 made to the College by the Regents of the University System
33887296 from fees rents and other sources and 5660143 transfer from
the auxiliary enterprises account
The 90397439 income provided and the 6036345 cash balance on
hand at the beginning of the period made a total of 96433784 available
with which to meet educational and general costs in the year
80197561 of the available funds was expended for educational and
general operating expenses 4632239 was paid for additions and improve
ments and 11603984 remained on hand June 30 1962 the end of the fiscal
year
OPERATING ACCOUNTSAUXILIARY ENTERPRISES
AVAILABLE INCOME AND OPERATING COSTS
Income from operation of the auxiliary enterprises in the year was
23540022 of which 13655216 was from dining halls 7178972 from1053
UNIVERSITY SYSTEM OF GEORGIA
ALBANY STATE COLLEGE ALBANY
dTQreanvS W151867 from laund 08970 post office box rentals
and 1344997 from book store and snack bar
From the 23540022 received 5660143 was transferred to the edu
cational and general fund for plant additions and improvements leaving net
income of 17879879 S
The 17879879 net income and the 6641307 cash balance on hand at
the beginning of the fiscal year made a total of 24521186 available
21196792 of the available funds was expended in the year for current
operating expenses of the auxiliary enterprises leaving 33243 94 cash
balance on hand June 30 1962
COMPARISON OF OPERATING COSTS
Expenditures for all activities at the College for the past three years are
compared in the following statement
YEAR ENDED JUNE 30
BY ACTIVITY 1962 1961 i960
EDUCATIONAL AND GENERAL
Administration and General 12748351 10961550 108 439 52
Student Welfare 3106590 28 55939 2454305
Pant Operates 90 537 41 79mQ2 JJ
Instruction 3571 277991 3070953
Instruction 43874734 36434965 29382493
Columbus Center 18 Qfii 5p
1896152 1831824 1742863
KesearclL 5877818 4765045 21907 80
StoresWarehouse 1 26504 1 454 69
D1 T 801 975 61 67666785 575 12557
Plant ImprovementsOutlay 4632239 3402642 8149359
84829800 71069427 65661916
AUXILIARY ENTERPRISES
Dining Hall 11846578 11239837 94824 62
bZTsZT 7415769 5113402
Bookstore 3 912 70
fnfal 702705 607623 5 035 75
Post Office 164523 154694 io86io
laundry 675947 669840 643828
21196792 18228091 15838905
106026592 89297518 815008211054
UNIVERSITY SYSTEM OF GEORGIA
ALBANY STATE COLLEGE ALBANY
YEAR ENDED JUNE 30
BY OBJECT 1962 1961 I960
Personal Services 70518659 59629443 50680015
TravelExpense 624158 682728 559390
Supplies Materials 11632886 10862289 10232315
Communications H 93229 996337 814580
Heat Lights Water 4061942 4057911 4041819
Printing Publicity 716157 559953 473946
Repairs Alterations 10 637 45 5 329 88 9151 92
Rnts 1975130 250637 263494
insurance 1237217 neu30 1273457
Pensions 1679089 1439564 983933
Scholarship Grants for Research 3838024 3646775 1795875
Equipment 1527127 975750 1563340
Miscellaneous 1326990 1098671 928358
101394353 85894876 74525714
Land Buildings Improvements 2400491 1801541 4043417
Equipment 2231748 1601101 2931690
106026592 89297518 81500821
Number of Employees on Payroll
June 30 139
Average Student Enrollment
Fall Quarter 916
Winter Quarter 893
Spring Quarter 873
Average Regular Quarter 894
Summer School 405
Cost PaymentsRegular Term
Fall Winter Spring Qtrs
Expense 99546456
Outlay 4632239
1 041 786 95
Summer School Cost Payments 18 478 97
131
832 420 59
34 026 42
866 447 01
26 528 17
94
842 746
824 753
796 727
821 742
366 305
706 765 33
81 493 59
788 258 92
26 749 29
106026592 89297518 815008211055
UNIVERSITY SYSTEM OF GEORGIA
ALBANY STATE COLLEGE ALBANY
BY OBJECT Contd
Annual Student Per Capita Cost
Regular Term
Fall Winter Spring Quarters
Expense
Outlay
YEAR ENDED JUNE 30
962 1961 i960
1 113 46
5181
1 013 91
4144
952 51
109 83
116527 105535 106234
PUBLIC TRUST FUNDS
In the year ended June 30 1958 the Student Loan Fund was dosed into
the Educational and General Fund of the College as follows
Cash Balance in Loan Fund g 32o 70
Student Loans 1962438
Total12795317
This transfer of the Loan Fund to the Educational and General Fund was
authorized by the Board of Regents as shown in the following excerpts from
minutes of the meeting of the Board of Regents held June 11 1958
The Committee on Finance and Business Operations reported further
that in a letter dated May 6 1958 President William H Dennis Jr of the
Albany State College requested authority to use funds derived from the sale
of sand and the sale of a part of the Sand Hill property for the development of
the Physical Education Field
The Committee reported further that the Board of Regents at its meeting
on February 12 1958 received a report from Attorney General Eugene Cook
that the Sand Hill property was not a trust fund and that the funds from the
sale of the sand and land could not be used as a loan fund for students at the
Albany State College
Therefore upon motion properly made variously seconded and unani
mously adopted it was
RESOLVED That the Board of Regents of the University System of
Georgia shall and it does hereby authorize the funds derived from the sale of a
part of the Sand Hill property to be used for the development of the Physical
Education Field at the Albany State College1056
UNIVERSITY SYSTEM OF GEORGIA
ALBANY STATE COLLEGE ALBANY
In the period under review 6733 principal amount due on these loans was
collected and 5810 interest and these amounts were credited to Educational
and General Plant Fund Accounts and there remained a balance of
1444385 on loans made from proceeds of sand sales to be credited to
Educational and General Account as collected as shown on pages 2427 of
unit report
In the year ended June 30 1962 2564600 was received from the U S
Government and 211037 from Alumni Interest on Loans and others for
Student Loan Fund and 23400 was collected on loans making total receipts
of 2799037 This amount added to the balance on hand at the beginning
of the period of 149638 made 2948675 to account for 2492840 was
loaned to students in the period leaving a balance of 455835 in the Public
Trust Fund Account at June 30 1962
PRIVATE TRUST AND AGENCY FUNDS
Private Trust and Agency Funds held by the College at the close of the
fiscal year on June 30 1962 amounted to 1877919 and these accounts are
further detailed on pages 13 and 14 of the unit report Several of these
accounts show a debit balance indicating Funds have been disbursed to
various organizations which did not have sufficient funds to cover the dis
bursement Immediate action should be taken to correct these accounts
GENERAL
On June 30 1962 there were accounts receivable due from students of
659631 for tuition and fees and 1091388 for room and board making a
total of 1751019 This is in addition to a balance of 706579 due from the
Athletic Association for scholarships granted students in prior years that has
not been settled as athletic fund receipts have not been sufficient to date to
pay these scholarships As has been pointed out in previous report the
officials granting credit to students or Athletic Association beyond the ability
of the student or organization to pay should be held personally responsible for
the collection of these accounts
In the Cash Balance at June 30 1962 detail Page 6 of unit report was a
total of 243404 in checks given by students that had been returned by the
bank unpaid A number of these checks were on hand at the time of the last
audit June 30 1961 and were also on hand at the time this examination was
made As stated in the previous audit every effort should be made to collect
these checks and penalties or fines should be imposed on students giving bad
checks to compensate for the extra time and effort caused by having to handle
these items1057
UNIVERSITY SYSTEM OF GEORGIA
ALBANY STATE COLLEGE ALBANY
As shown in the report for the fiscal year ended June 30 1961 121 00 was
due to the Auxiliary Enterprise for returned checks that had been paid to
JunTsO ToS a9r no 6mplTi f CCiIege Uring the fecal ended
So nn I u ClleCted frm R W Harris leavinS a balance of
3000 as shown in the analysis of Cash balance on page 6 of unit report
TQ9f0ll0WiT Shriagef handlmg funds Since July l mi trough June
30 1962 were shown by the records These were apparent errors in writing
receipts or m making change and not a personal shortage However the
cashier is responsible for these amounts
Educational and General
Deposit for Rec No 1048010593 Mar 13 1962 500
Agency Funds
Deposit for Rec No 63207110 Sept 21Oct 1 1961 i30 30
Deposit for Rec No 1110211442 Mar 21 1962 45 98
Deposit for Rec No 1261312688 May 23 1962 15 00
Deposit for Rec 1339713692 June 11 1962 75
19703
In addition to the above shortages the following is a list of shortages that
occurred in the fiscal year ended June 30 1961 which had not been made up or
accounted for at the time of this examination
Educational and General
Deposit for Rec No 21702448 Mar 1961 19 73
Agency Funds
Deposit for 1261 Rec No 1218 100 00
Deposit for 21661
63
Deposit for 6561 g
1303510N
UNIVERSITY SYSTEM OF GEORGIA
ALBANY STATE COLLEGE ALBANY
All employees of the University System are covered in a blanket surety
bond for 100K0 cadi Bond is handled through the Central Office of the
Regents of the University System and bond data can be found in report
covering examination of the Regents Vntral Office
Appreciation is expressed to the officials and staff of the College for the
cooperation and assistance given the examiners during this examination105
UNIVERSITY SYSTEM
FORT VALLEY STATE COLLEGE
FT VALLEY1060
UNIVERSITY SYSTEM OF GEORGIA
FORT VALLEY STATE COLLEGE FORT VALLEY
RECEIPTS 1962
INCOME FROM STATE REVENUE ALLOTMENTS
Transfers Other Spending Units 737 782 85
Transfers from Public Trust Funds 1 919 00
Revenues Retained
Grants U S Government 6750926
Grants Counties and Cities 6788838
Earnings Educational Services 558 90011
Interest Earned 255000
Total Income Receipts143654960
NONINCOME
Public Trust Funds
Gifts Contributions 3710625
Income on Investments 3 506 74
Transfers to Budget Funds 191900
Investments 37516
Private Trust Funds 12865973
CASH BALANCES JULY 1st
Budget Funds 26053874
Public Trust Funds 8 530 23
Private Trust Funds 5837044
Totals193171789
1961
740 43713
2 450 00
32 236 00
73 051 22
505 608 33
3 225 00
1 357 007 68
21 253 00
3 051 68
2 450 00
1 973 51
140 019 12
219 330 58
7 739 46
41 655 55
1 789 580 58UNIVERSITY SYSTEM OF GEORGIA
FORT VALLEY STATE COLLEGE FORT VALLEY
1061
PAYMENTS 1962
EXPENSE
Personal Services 941514 74
Travel 13 85a 42
Supplies Materials 208 840 28
Communication 9 04799
Heat Light Power Water 6423472
Publications Printing 665928
Repairs lo88223
Rents 467190
Insurance 2860120
Pensions Benefits 24 20228
Equipment 33895 43
Miscellaneous n 045 g2
Total Expense Payments135744639
OUTLAY
Lands Improvements
Personal Services 7 444 gg
Supplies Materials
Repairs 776500
Insurance
Pensions Benefits
Contracts 1 189 75
Miscellaneous 56 50
Equipment 4763901
NONCOST
Public Trust Funds
Investments 3206900
Private Trust Funds 12065969
CASH BALANCES JUNE 30th
Budget Funds 27554682
Public Trust Funds 1553038
Private Trust Funds 66 370 48
Totals193171789
1961
846 953 31
14 091 89
216 637 23
9 108 48
51 980 45
2 959 26
3 889 83
1 472 32
28 674 03
20 973 72
28 568 26
11 516 24
1 236 825 02
19 599 33
40 751 18
13082
300
2 379 52
16 110 65
23 037 42
123 304 23
260 538 74
8 530 23
58 370 44
1 789 580 581062
UNIVERSITY SYSTEM OF GEORGIA
FORT VALLEY STATE COLLEGE FORT VALLEY
RECEIPTS AND PAYMENTS
YEAR ENDED JUNE 30 1962
Educational
and Auxiliary
RECEIPTS Totals General Enterprises
INCOME
State Board of Regents
For Operations 70072700 70072700
For Plant Improvements 15 00000 15 000 00
For Faculty Housing 243238 243238
71329462 71329462
State Dept of Education
Vocational Funds 1084061 1084061
Special Funds Conf
Workshops 405000 405000
University of Georgia
Research Transfers 9 597 62 9 597 62
Transfers Public Trust Funds 191900 1 91900
Grants U S Government
MorrellNelson Funds 67 509 26 67 509 26
Peach County Bd of
Education
Demonstration School 6788838 67 888 38
Earnings Retained 56145011 21631278 34513733
Transfers
Operating Funds 5088005 3412262 1675743
To Plant Improv Funds 5088005 50 88005
Total Income Receipts 143654960 110816970 32837990
1063
UNIVERSITY SYSTEM OF GEORGIA
FORT VALLEY STATE COLLEGE FORT VALLEY
RECEIPTS AND PAYMENTS
YEAR ENDED JUNE 30 1962
Educational
and Auxiliary
RECEIPTS Totals General Enterprises
NONINCOME
Public Trust Funds
Income 350674 350674
Gifts for Principal 3710625 37106 25
Investments 37516 37516
Transfers Budget Funds 191900 191900
3906915 3906915
Private Trust and Agcy Fds
Receipts 29850628 29850628
Payments 290 499 84 290 499 84
800644 800644
CASH BALANCE JULY 1 1961
Budget Funds 26053874 15508828 10545046
Public Trust Funds 853023 853023
Private Trust and Agency
Funds 5836823 5836823
32743720 22198674 10545046
181106239 137723203 43383036
10G4
UNIVERSITY SYSTEM OF GEORGIA
FORT VALLEY STATE COLLEGE FORT VALLEY
SUMMARY
FINANCIAL CONDITION
EDUCATIONAL AND GENERAL
The Fort Valley State College ended the fiscal year on June 30 1962 with
a surplus of 2394911 in its Educational and General Fund after providing
the necessary reserve of 3263620 to cover Accounts Payable and Purchase
Orders outstanding and reserving 7830559 for Plant Improvements
14769484 for Public Trust Funds 6637467 for Private Trust and Agency
Funds 2375202 for unearned income and 30000 for Rosenwald Fund
AUXILIARY ENTERPRISES
There was a surplus of 9566447 in the Auxiliary Enterprises Fund at
the College on June 30 1962 after making provision for liquidation of
850584 in Accounts Payable and reserving 1742024 for Plant Improve
ments 858450 for unearned income and 497890 for stores inventories
OPERATING ACCOUNTSEDUCATIONAL AND GENERAL
AVAILABLE INCOME AND OPERATING COSTS
Allotments to the College by the State Board of Regents in the year ended
June 301962 were 70072700 for Operations and 1500000 for Plant Funds
Faculty Housing Amortization Refunds of 243238 were made making net
allotments 71329462
In addition to the allotments by the State Board of Regents 1489061
was received from the State Board of Education 6788838 from the Peach
County Board of Education 6750926 from U S Government Morrell
Nelson Grants 21631278 from Tuition Fees and Other Income as shown on
Page 7 of unit report 959762 from the University of Georgia for Research
and 1867643 was transferred from other accounts as shown in detail on page
2 of unit report making total income receipts for the Educational and General
Fund in the amount of 110816970 for the fiscal year
The 110816970 total income receipts and the 15508828 Cash Balance
at the beginning of the fiscal period on July 1 1961 made 126325798 Funds
available with which to meet Educational and General costs for the fiscal year
June 30 19621065
UNIVERSITY SYSTEM OF GEORGIA
FORT VALLEY STATE COLLEGE FORT VALLEY
105254598 of the Available Funds was expended for Educational and
General operating expenses in the year ended June 30 1962 6290537 was
paid for Buildings and Permanent Improvements and 14780663 remained
on hand June 30 1962
OPERATING COSTSAUXILIARY ENTERPRISES
AVAILABLE INCOME AND OPERATING COSTS
Receipts from Auxiliary Enterprises in the fiscal year were 34513733 of
which 7712921 was from Dormitory Rents 17619347 from Dining Hall
2100028 from Laundry 574750 from Property Rentals and 6506687
from Book Store and other sales as shown in detail on Page 7 of unit report
From the 34513733 received 1675743 was transferred to the Edu
cational and General Account leaving net income receipts in the amount of
32837990
The 32837990 Net Receipts in addition to the Cash Balance of
10545046 at the beginning of the fiscal year made a total of 43383036
available with which to meet operating expenses of the Auxiliary Enterprises
Fund in the year ended June 30 1962
30609017 was expended from Auxiliary Enterprises Funds during the
fiscal year as shown in detail on Page 14 of unit report leaving a Cash Balance
of 12774019 on June 30 1962 the end of the period under review
COMPARISON OF OPERATING COSTS
Expenditures for all activities at the College for the past three years are
compared in the following statement
1066
UNIVERSITY SYSTEM OF GEORGIA
FORT VALLEY STATE COLLEGE FORT VALLEY
BY ACTIVITY
YEAR ENDED JUNE 30
1962 1961 1960
EDUCATIONAL AND GENERAL
Administration and General 146 758 98 137 660 06 140 415 35
Student Welfare 2709034 2325055 2071340
Plant Maintenance 16849488 16484076 15086301
Plant Improvements 6290537 7659498 2986268
Library 8080111 7023421 5889619
Instruction 60342833 52714548 51067353
Farm Instruction 13 06501 1108857 16 460 34
Research 642289 1030172 917506
Related Services 648444 582532 537211
Total Educ and Gen111545135 102694165 94243167
AUXILIARY ENTERPRISES
Dormitories 6209448 6101782 4959578
DiningHall 16355755 15834263 13178975
Housing Duplex and Faculty 1827 83 2294 48 1 571 83
Laundry 1752242 1648718 1260418
Student Centers 6108789 5071576 4348513
306090 17 288 857 87 239 046 67
142154152 131579952 118147834
BY OBJECT
EXPENSE
Personal Services 94151474
Travel Expense 1385042
Supplies Materials 20884028
Communications 9047 99
Heat Lights Water 6423472
Printing Publicity 665928
Repairs Alterations 1088223
Rents 467190
Insurance Bonding 2860120
Pensions 2420228
Equipment 3389543
Miscellaneous 11045 92
Total Expense Payments135744639
846 953 31
14091 89
216 637 23
9108 48
51 980 45
2 959 26
3 889 83
1 472 32
28 674 03
20 973 72
28 568 26
11 516 24
803 786 52
13 187 93
190 385 90
8129 89
36 553 94
6 557 22
6 388 55
500015
29 514 98
15147 54
27 399 90
9 56314
1 236 825 02 1 151 615 661067
UNIVERSITY SYSTEM OF GEORGIA
FORT VALLEY STATE COLLEGE FORT VALLEY
YEAR ENDED JUNE 30
BY OBJECT Contd 1962 1961 1960
OUTLAY
Land Buildings Improvements 1645612 62 863 85 21 837 38
Equipment 4763901 1611065 802530
142154152 131579952 118147834
Number of Employees on Payroll
June 30
Regular 132 136 116
Labor 70 61 70
202 197 186
Average Enrollment
Fall Quarter 1029 1009 865
Winter Quarter 926 922 847
Spring Quarter 896 902 787
Average Regular Term 950 944 833
Summer School Average 472 471 517
Cost Payments Regular Term
Fall Winter Spring Quarters
Expense130645118 119049306 11037286
Outlay 6409513 7897450 2986268
Total Cost Payments
Regular Term1 370 546 31 SI 269 467 56 1133 591 35
Summer School 5099521 4633196 4788699
Total142154152 131579952 118147834
Annual Student Per Capita Cost
Regular Term
Fall Winter Spring Quarters
Expense 137522 126111 132500
Outlay 6746 8366 3585
144268 134477 1360851068
UNIVERSITY SYSTEM OF GEORGIA
FORT VALLEY STATE COLLEGE FORT VALLEY
PUBLIC TRUST FUNDS
Public Trust Funds at the College on June 30 1962 amounted to
14769484 and consisted of the following assets
Cash on Hand and in Banks 1553038
Investments
Stocks 1202646
U S Bonds 4010000
Equity Davison Hall 328619
U Sys Bldg Auth Bonds 1189423
Student Loans 6485758 13216446
14769484
Under authority by the State Board of Regents as explained in previous
reports of examinations for the years ended June 30 1949 and June 30 1957
payments were made from Public Trust Funds as follows
Scholarship Allowances to Students Page 8 of unit report 167900
Pension PaymentsTimothy R RobertsPage 8 of unit
report 24000
191900
GENERAL
All employees of the University System are covered in a blanket surety
bond for 10000000 each Bond is handled through the Central Office of the
Regents of the University System and bond date will be found in report
covering audit of the Regents Central Office
Recommendations were made by the examiners that analysis of cash
balances be made in detail at the end of each month with a complete list of
outstanding check numbers and amounts to be accurately reconciled with
each fund balance
In the period under review bad checks in the amount of 535801 were
returned to the Comptrollers office by the bank of Fort Valley as shown in
detail on Pages 3539 of unit report
Bad checks in the amount of 467738 were redeposited for collection as
shown in detail on Pages 3943 of the unit report
Bad checks on hand June 30 1962 for collection in the amount of 146655
are shown in detail on Pages 4344 of the unit report
1069
UNIVERSITY SYSTEM OF GEORGIA
FORT VALLEY STATE COLLEGE FORT VALLEY
A diligent effort should be made to collect the amount due on outstanding
bad checks and the practice of accepting bad checks from faculty members
and other College employees who have on previous occasions passed bad
checks to the College should be discontinued
Officials granting credit to faculty members or employees beyond the
ability of the faculty member or employee to pay should be held liable for any
loss sustained by the State by reason thereof
In the fiscal year ended June 30 1962 Federal taxes were paid on airplane
tickets to the following individuals on approved expense vouchers
No 33337 Cleary F Pierre1070
34143 Raymond B Floyd 558
35074 Myron A Clemmons 607
2235
The State is not liable for this Federal tax and the 2235 should be
refunded and deposited to the Fort Valley State College operating account
Appreciation is expressed to the officials and staff of the College for the
cooperation and assistance given the State Auditors office during this ex
amination and throughout the year1071
UNIVERSITY SYSTEM
SAVANNAH STATE COLLEGE
SAVANNAH1072
UNIVERSITY SYSTEM OF GEORGIA
SAVANNAH STATE COLLEGE SAVANNAH
RECEIPTS 1962 1961
INCOME FROM STATE REVENUE ALLOTMENTS
Transfers Other Spending Units 77700000 75350000
Revenues Retained
Interest Earned 6666 5000
Earnings Educational Services 41441288 39423758
Total Income Receipts119147954 114778758
NONINCOME
Public Trust Funds
Gifts Contributions 4040765
Income on Investments 31899
Investments 91823
Private Trust Funds 10277142 10555576
CASH BALANCES JULY 1st
Budget Funds 12495953 16382608
Private Trust Funds 2709867 4389485
Totals148795403 146106427UNIVERSITY SYSTEM OF GEORGIA
SAVANNAH STATE COLLEGE SAVANNAH
1073
PAYMENTS
1962
1961
EXPENSE
Personal Services 80140109 72467322
Travel 1625290 1325514
Supplies Materials 17380568 16956853
Communication 1061678 1102504
Heat Light Power Water 5005532 4370576
Publications Printing 784415 1489291
Repairs 850751 959676
Rents 912981 881459
Insurance 1971663 1884690
Pensions Benefits 1729746 1694726
Equipment 5589669 5019579
Miscellaneous 301219 1858861
Total Expense Payments117353621 110011051
OUTLAYS
Lands Improvements
Personal Services 911222 1075293
Supplies Materials 452954 1724745
Repairs 126125 232082
Contracts 1562113 4040502
Equipment 273110 1581740
NONCOST
Public Trust Funds
Investments 32486 23
Private Trust Funds 10620266 12235194
CASH BALANCES JUNE 30th
Budget Funds 10964762 12495953
Public Trust Fund 915864
Private Trust Funds 2366743 2709867
Totals148795403 146106427
CS1074
UNIVERSITY SYSTEM OF GEORGIA
SAVANNAH STATE COLLEGE SAVANNAH
CURRENT BALANCE SHEET
JUNE 30 1962
ASSETS
CASH AND IN BANK
Educational and General 106 83997
Auxiliary Enterprises 2 807 65
Public Trust Funds 9158 64
Private Trust or Agency Fund 32 61719
INVESTMENT
Public Trust Funds
Student Loans
ACCOUNTS RECEIVABLE
Educational and General 10068 76
Auxiliary Enterprise 12 32772
DEPOSITEDUCATIONAL AND GENERAL
National Air Lines
INVENTORY
Stores Inventory
151 42345
76 490 33
22 396 48
42500
18 189 80
26892506

LIABILITIES RESERVES SURPLUS
LIABILITIES
Accounts Payable
Educational and General 745813
Social SecurityEmployer Contrib 744343
Auxiliary Enterprises 4 51720
RESERVES
For Purchase Orders OutstandingEduc and
Gen 143090
For Unearned IncomeEduc Gen 1788003
For InventoryStores 1818980
For Plant Improvement Fund 5254935
For Public Trust Funds 85 648 97
For Private Trust or Agency Funds 32 61719
SURPLUS FOR OPERATIONS
Educational and General 3057189
Auxiliary Enterprises io 61817
19 41876
208 316 24
41 190 06
268925061075
UNIVERSITY SYSTEM OF GEORGIA
SAVANNAH STATE COLLEGE SAVANNAH
SUMMARY
FINANCIAL CONDITION
EDUCATIONAL AND GENERAL
At the close of the fiscal year on June 30 1962 the Savannah State
College Colored at Savannah had a surplus of 3057189 in educational
and general funds after providing the necessary reserve of 1490156 to cover
outstanding accounts payable and reserving 1788003 for unearned income
5254935 for plant improvements and 143090 for purchase orders out
standing
AUXILIARY ENTERPRISES
There was a surplus of 1061817 in the accounts of the Auxiliary Enter
prises at the end of the year on June 30 1962 after reserving 451720 for
liquidation of outstanding accounts payable and 1818980 for stores in
ventories
OPERATING ACCOUNTSEDUCATIONAL AND GENERAL
AVAILABLE INCOME AND OPERATING COSTS
Allotment to the College by the Board of Regents in the year was
74700000 for operations and 3000000 for plant improvements
21316059 was received in tuition and fees 1149199 transfer from the
Auxiliary Enterprises and 1434291 from vocational education and other
sources making total income receipts for the year 101599549
The 101599549 receipts and the beginning balance of 11243053 in
the account at the beginning of the year made 112842602 net funds
available with which to meet educational and general operating expenses
98833081 of the available funds was used for the current operating
expenses of educational and general activities at the College 3325524 was
paid for land buildings and improvements and 10683997 remained on hand
June 30 1962 the end of the fiscal year
OPERATING ACCOUNTSAUXILIARY ENTERPRISES
AVAILABLE INCOME AND OPERATING COSTS
Total income from earnings of the Auxiliary Enterprises in the year was
18697604 of which 12934189 was from dining halls 4663809 from
dormitories 1108423 from laundry 15483 from College Inn opera
tions and 6666 from interest on investments1076
UNIVERSITY SYSTEM OF GEORGIA
SAVANNAH STATE COLLEGE SAVANNAH
The 18697604 income receipts were reduced 1149199 by dormitory
fund transfers to Plant Fund leaving a net of 17548405 available for
operation of the Auxiliary Enterprises
The 17548405 net receipts and the beginning balance of 1252900 in
the account at the beginning of the fiscal year made 18801305 available
with which to meet operating costs of the Auxiliary Enterprises in the year
18520540 was expended for cost of operating the Auxiliary Enterprises
in the year which left a balance in the account of
year on June 30 1962
280765 at the end of the
COMPARISON OF OPERATING COSTS
Expenditures for all activities at the College for the past three years are
compared in the statement following
YEAR ENDED JUNE 30
BY ACTIVITY 1962
EDUCATIONAL AND GENERAL
Administration and General 141 71171
Student Welfare 3330808
PlantOperations 173199 46
PlantImprovements 33 255 24
Library 6704489
Instruction 55767989
Extension 13 55193
Research 1 834 85
1961
142143 23
31 590 82
177 582 02
86 543 62
67 305 31
490 190 85
987 76
14 421 36
AUXILIARY ENTERPRISES
Dormitories 33 980 67
Dining Hall 12861642
Faculty Cottages 36609
College Center 1280467
Laundry 943755
Total Auxiliary Enterprises 185 205 40
Total Cost Payments120679145
1960
134 871 60
29 384 09
140 638 22
29 218 95
63 890 40
488 954 77
9 523 24
750 00
Total Educational and General 1 021 58605 1 010 764 97 897 231 27
34 925 55 28 509 91
18 643 34 94 740 04
465 29 317 08
12 632 62 10 740 53
9 222 36 8 213 49
17588916 14252105
1 186 654 13 1 039 752 321077
UNIVERSITY SYSTEM OF GEORGIA
SAVANNAH STATE COLLEGE SAVANNAH
YEAR ENDED JUNE 30
BY OBJECT 1962 1961 1960
EXPENSE
Personal Services 80140109 72467322 70982924
Travel Expense 1625290 1325514 1282680
Supplies Materials 17380568 16956853 14977826
Communication 1061678 1102504 1133343
Heat Light Power Water 5005532 4370576 1899144
Printing Publicity 784415 1489291 798322
Repairs 850751 959676 695296
Rent 912981 881459 761873
Insurance Bonding 1971663 1884690 1465531
PensionsRet Systems 1729746 1694726 1474416
Equipment 5589669 5019579 4009722
Miscellaneous 301219 1858861 1572260
Total Expense Payments1173 536 21 1100110 51 1010 533 37
OUTLAY
Land Bldgs Improvements and
Equipment 3325524 8654362 2921895
1 206 791 45 1 186 65413 1 039 752 32
Number of Employees on Payroll
June 30 150
Average Enrollment
Regular Term 1038
Summer School 506
Area Trade
Regular
Summer
Cost PaymentsRegular Term
Fall Winter Spring Quarters
Expense111987823
Outlay 3325524
115313347
Cost PaymentsSummer School 53 657 98
Total Cost Payments120679145
144
157
082 870
478 501
24
13
1 044 872 07 951 224 71
86 543 62 29 218 95
1 131 415 69 980 443 66
55 238 44 59 308 66
1186 654 13 1 039 75232
Annual Student Per Capita Cost
Regular Term
Fall Winter Spring Quarters
Expense 1078 88
Outlay 3204
96569
7998
1 093 36
3358
1110 92
1 045 67 1126 941078
UNIVERSITY SYSTEM OF GEORGIA
SAVANNAH STATE COLLEGE SAVANNAH
PUBLIC TRUST FUNDS
Public Trust Funds held by the College at the close of the year on June 30
1962 were 915864 cash in bank and 7649033 student loans receivable
Analysis of receipts and payments of Public Trust funds will be found on page
12 of unit report
Prompt posting to Student Loan cards should be made of all transactions
ie loans made to students or payments made by students on outstanding
loans All student loan cards should be kept on a current basis so that the
exact status of student loans receivable could be determined at any given
time
PRIVATE TRUST AND AGENCY FUNDS
Private Trust and Agency Funds held by the College on June 30 1962
were 3261719 and these accounts are detailed on pages 9 and 10 of the
unit report
It is noted that the Student Activities Account and some other Student
Organization accounts carried a debit balance at June 30 1962 Immediate
steps should be taken to correct this situation and to prevent its occurence
GENERAL
All employees of the University System are covered in a blanket surety
bond for 10000000 each Bond is handled through the Central Office of the
Regents of the University System and bond date can be found in report
covering audit of the Regents Central Office
The 1000 accounts receivable for corsage and the 355 for unauthorized
expense account charge shown on the balance sheet at June 30 1961 were
refunded to the General Fund in the period under review
Under Auxiliary Enterprises Bookstore income for the period under
review amounted to 2152057 whereas purchases for resale amounted to
3086350 When applying purchases for resale against the income there is a
net difference of 934293 From inventory figures available the book
store inventory at July 1 1961 was 701789 and at June 30 1962 the in
ventory was 905445 These figures reflect a gain of 203655 in inventory
however this gain in inventory plus Book Store accounts receivable of
48319 shown at June 30 1962 plus Book Store receipts of 10154 including
Tax of June 12th which were deposited in July 1962 are not sufficient to
offset the net difference of 9342931079
UNIVERSITY SYSTEM OF GEORGIA
SAVANNAH STATE COLLEGE SAVANNAH
The snack bar had sales of 1883233 with purchases for resale of
1264423 By applying purchases for resale against income a net income
figure of 618810 is derived By applying the 618810 snack bar income
against the 934293 deficit for the bookstore a net deficit of 315483
is obtained for College Center bookstore and snack bar operations
Book store receipts as registered on the cash register located in the Book
store were compared with the amounts received by the Cashier in the comp
trollers office The bookstore cash register tapes for the months of October
November December 1961 and through January 7 1962 could not be located
by bookstore personnel however comparison of the remaining cash register
tapes for the period under review denoted no discrepancies between amounts
registered and amounts received by the College Cashier However Bookstore
receipts of June 12th of 10154 including sales tax were not deposited until
after the close of the audit period
Vouchers posted to the Bookstore Purchase for Resale card were examined
to verify that items charged were noted as being received by the bookstore
manager Vouchers posted appeared to be properly receipted bookstore
items
The BookstoreSnack Bar operations are housed in Hill Hall which
during the period under review was used as a multipurpose building In
addition to housing the college center the building also had class rooms
dormitory space office and post office space
It was reported that the Bookstore operated from 830 A M to 430
PM whereas the Snack Bar operated from 830 AM to 230 PM reopen
ing again around 500 PM to 600 PM and remaining open until 700 PM
It was reported that during the evening hours there were no bookstore per
sonnel on duty and a student assistant operated the snack bar during the
evening hours The bookstore area could not be closed off as the doorway to
the bookstore area had no door which could be closed and the area above the
counters where bookstore sales were transacted had no provision for barring
entrance over the counter It was also reported that on occasions the college
center was used in the evening for student activities and social gatherings
with no provisions being made to close off the book store area
President Paynes analysis of this particular aspect of their Auxiliary
Operations is contained in the following letter1080
UNIVERSITY SYSTEM OF GEORGIA
SAVANNAH STATE COLLEGE SAVANNAH
January 4 1963
Mr B E Thrasher Jr
State Auditor
State Capitol
Atlanta Georgia
Dear Mr Thrasher
This letter is being written at the suggestion of the auditors who
examined the accounts of Savannah State College
Yesterday afternoon it appeared that there was an unusually large
discrepancy in the Bookstore account In our recheck of the operations
for 19611962 we found that the following factors accounted for the
situation
1 Items belonging to the Bookstore had been stored in the Ware
house but were not listed on either inventory
2 Other income received from items sold during the year did not
reach the College until after June 30 and it had not been recorded
3 There was an error in the June 30 1962 inventory as reported
We are enclosing an analysis of the Bookstore operations for the
fiscal year 19611962 with supporting documents We regret that there
was not sufficient time to clear this before the auditors left The book
keeping of the College has been hampered by the resignation of our
former comptroller and the serious illness of the budget assistant for
the past several months
I wish to state that procedures for handling the entire College Center
operations have been clarified and improved Our records for this year
are accurate and uptodate
Trusting that this situation has not caused too much inconvenience
I am
Sincerely yours
W K Payne Signed
President
WKPagh
Enclosures11081
UNIVERSITY SYSTEM OF GEORGIA
SAVANNAH STATE COLLEGE SAVANNAH
Accurate and complete inventory records should be kept at all times All
accounts receivable should be promptly and accurately posted and records
kept on a current and accurate basis thereby making complete account
figures and information available to the examiners at the time of the fiscal
audit
Appreciation is expressed to the officers and staff of the College for the
cooperation and assistance given the State Auditors Office during this
examination and throughout the year1083
UNIVERSITY SYSTEM
GEORGIA SOUTHWESTERN COLLEGE
AMERICUS1084
UNIVERSITY SYSTEM OF GEORGIA
GEORGIA SOUTHWESTERN COLLEGE AMERICUS
RECEIPTS
1962
1961
INCOME FROM STATE REVENUE ALLOTMENTS
Transfers Other Spending Units 211 500 00
Revenues Retained
Grants from U S Government 35342
Interest Earned 2 251 65
Earnings Educational Services 26644956
Transfer from Public Trust Funds
Total Income Receipts 479 847 79
NONINCOME
Public Trust Funds
Gifts for Principal 2 314 00
Income on Investments l 68516
Investments 4 019 94
Private Trust Funds 5674409
CASH BALANCES JULY 1st
Budget Funds 9889951
Public Trust Funds 7 692 43
Private Trust Funds 6751 67
Totals 65795459
205 900 00
784 37
215 285 69
25000
422 220 06
1 952 00
1 457 69
3 779 37
48 070 21
75 680 41
10 092 68
3 63716
566 889 581085
UNIVERSITY SYSTEM OF GEORGIA
GEORGIA SOUTHWESTERN COLLEGE AMERICUS
PAYMENTS 1962 mi
EXPENSE
Personal Services
TraveL 27850407 25564695
Supplies Materials Jtlltll 63
Communication 6695905 7250306
Heat Light Power7WateV Jf lft36857
Publications Printing 1990961 1939315
Repairs 280a 66 32836
Rents 605699 284177
Insurance 90529 82415
Pensions Benefits lf14 788387
Equipment 724423 683257
Miscellaneous 2203906 851751
1 59309 l 76106
Total Expense Payments42
OUTLAYS
Lands Improvements
Personal Services onn
Supplies Materials 1 171113
Repairs 91a 08 UW68
Equipment n289a39 377378
1305995 1041377
Total Outlay Payments I TTTZ I
j 1808072 1709631
Total Cost Payments a coo 7 I
43922351 39900096
NONCOST
Public Trust Funds
ExpenseObj eets of Trust
Investments 223
Private Trust Funds 3 Jf 9587
5813648 4495570
CASH BALANCES JUNE 30th
Budget Funds m
Public Trust Funds oil 98851
Private Trust Funds tlit 11 43
5 359 28 6 751 67
Totals I nr
65795459 56688958
1086
UNIVERSITY SYSTEM OF GEORGIA
GEORGIA SOUTHWESTERN COLLEGE AMERICUS
CURRENT BALANCE SHEET
JUNE 30 1962
ASSETS
CASH ASSETS
Available Cash
Educational and General 97114 40
Auxiliary Enterprises 42 409 39
Public Trust Funds 253481
Private Trust or Agency Funds 5 359 28
Accounts Receivable
Educational and General 209800
Auxiliary Enterprises 80800
InvestmentsPublic Trust Funds
U S Bonds 2800000
Student Notes 5698947
Inventories
Dining Hall 482388
Campus Store 16557 65
1474171
2 906 00
84 989 47
21 381 53
256 694 88
LIABILITIES RESERVES SURPLUS
CASH LIABILITIES
Accounts Payable
Educational and Genera 17 661 92
Auxiliary Enterprises 113 30
RESERVES
For Plant Improvements Plant Funds 36152 03
For Unearned Income
Educational and Genera 1217925
Auxiliary Enterprises 6 64250
Reserves for Inventories 21 381 53
For Auxiliary Replacements 10 401 94
For Public Trust Fund 8752428
For Private Trust or Agency Funds 5 359 28
SURPLUSFOR OPERATIONS
Educational and General 33 219 20
Auxiliary Enterprises 26 059 65
17775 22
179 640 81
59 278 85
256 694 881087
UNIVERSITY SYSTEM OF GEORGIA
GEORGIA SOUTHWESTERN COLLEGE AMERICUS
SUMMARY
FINANCIAL CONDITION
EDUCATIONAL AND GENERAL
The Georgia Southwestern College at Americus ended the fiscal year on
June 30 1962 with a surplus of 3321920 in its educational and general fund
after providing the necessary reserve of 1760192 for accounts payable and
purchase orders outstanding and reserving 1217925 for unearned income
and 3615203 for plant additions and improvements
AUXILIARY ENTERPRISES
Surplus available for operation of the dining halls dormitories and other
auxiliary enterprises at the College on June 30 1962 was 26059 65 after
providing nscve of 11330 for liquidation of accounts payable and purchase
orders outstanding and reserving 664250 for unearned income and
1040194 for auxiliary replacements
OPERATING ACCOUNTSEDUCATIONAL AND GENERAL
AVAILABLE INCOME AND OPERATING COSTS
Ulotment to the College by the Regents in the year ended June 30 1962
was 21150000
11 llll to the funds provided through allotment 9453150 was
received from tuition fees and rents 525000 from Phoebe Putney Hospital
or Nurse Program 174540 from interest earned 952765 transferred
from the auxiliary enterprises account and the research balance of 353 I
was refunded to the Federal Government making net receipts in the year
32220115 tor educational and general purposes
The 32220113 income and the 7177171 cash balance on hand at the
beginning of the period made total funds available 39697183 with which to
meet educational and general operating expenses
2si77071 of the available funds was expended for the current expenses
t educational and general activities at the College Sisoso72 was paid for
Plant additions and improvements and 971 I I 10 remained on hand June 30
1962 the end of the fiscal year1088
UNIVERSITY SYSTEM OF GEORGIA
GEORGIA SOUTHWESTERN COLLEGE AMERICUS
OPERATING ACCOUNTSAUXILIARY ENTERPRISES
AVAILABLE INCOME AND OPERATING COSTS
Auxiliary Enterprises income from earnings in the year was 16717431
from which 952765 was transferred to the educational and general fund
account for plant improvements leaving net income of 15764666
The 15764666 income and the 2412881 cash balance at the beginning
of the year made a total of 18177547 funds available for operation of the
auxiliary enterprises at the College in the year ended June 30 1962
13936608 of the available funds was expended for cost of operating the
auxiliary enterprises in the year and 4240939 remained on hand June 30
1962
COMPARISON OF OPERATING COSTS
Expenditures for all activities at the College for the past three years are
compared in the statement following
YEAR ENDED JUNE 30
BY ACTIVITY 1962 1961 1960
EDUCATIONAL AND GENERAL
Administration 7056513 5329567 4958693
PlantMaintenance 3933196 3310462 3258660
PlantImprovements 1808072 1709631 1987431
Library 1127770 992866 909621
Instruction and Research 158 556 38 141 332 20 122 486 02
Student Welfare 204554 192170 183957
Total Educational and General 29985743 25667916 23546964
AUXILIARY ENTERPRISES
Dining Hall 8393722 9183027 8838143
Dormitories 4559408 4204437 3969813
Campus Store 751090 646181 571365
Farm 17500
ApartmentsDwellings 214888 198535 191350
Total Auxiliary Enterprises 13936608 14232180 13570671
Total Cost Payments 43922351 39900096 371176351089

UNIVERSITY SYSTEM OF GEORGIA
GEORGIA SOUTHWESTERN COLLEGE AMERICUS
YEAR ENDED JUNE 30
BY OBJECT 1962 1961 I960
EXPENSE
Personal Services 27850407 25564695 227 830 65
Travel Expense 315435 230363 2668 13
Supplies Materials 6695905 7250306 69 366 27
Communication 345125 306857 3 042 50
Heat Light Water 1990961 1939315 20577 84
Printing Publicity 280366 32836 170250
Repairs and Alterations 605699 284177 2863 75
Rents 90529 82415 76800
Insurance 852214 788387 6734 81
PensionSocial Security 724423 683257 5 817 26
Equipment 2203906 851751 8547 13
Miscellaneous 159309 176106 lj 383 20
Total Expense Payments 42114279 38190465 35130204
OUTLAY
Buildings Improvements 502077 668254 1242710
Equipment 1305995 1041377 744721
Total Outlay Payments 1808072 1709631 1987431
Total Cost Payments 43922351 39900096 37117635
Number of Employees on Payroll
June 30 63 61 62
Average Enrollment
Fall Quarter 645 519 465
Winter Quarter 572 489 428
Spring Quarter 464 479 395
Average Enrollment 560 496 429
Summer School I89 134 ion
Cost PaymentsRegular Term
Fall Winter and Spring Quarters
Expense 41450779 37828465 34899204
Outlay 1808072 1709631 1987431
43258851 39538096 36886635
SummerSchool 663500 362000 231000
43922351 39900096 371176351090
UNIVERSITY SYSTEM OF GEORGIA
GEORGIA SOUTHWESTERN COLLEGE AMERICUS
YEAR ENDED JUNE 30
BY OBJECT Contd Annual Student Per Capita Cost Regular Term Fall Winter Spring Quarters ExpenseOutlay 1962 74019 3229 1961 762 67 3447 1960 81350 4633
77248 797 14 859 83
PUBLIC TRUST FUNDS
On June 30 1962 the College held 8752428 for Student Loan Funds
consisting of 2800000 invested in bonds 5698947 in student notes and
253481 cash in bank
PRIVATE TRUST FUNDS
Private Trust Funds on deposit in bank at the close of the year on June 30
1962 amounted to 535928 and these accounts are detailed on Pages 7 and 8
of the unit report
GENERAL
All employees of the University System are covered in a blanket surety
bond for 10000000 each Detail of bond will be found in report covering
examination of the Regents Office of the University System of Georgia
All receipts disclosed by examination have been accounted for and ex
penditures for the period under review were within the limits of budget
approvals and supported by proper voucher Records were in excellent
condition
Appreciation is expressed to the officials and staff of the College for the
cooperation and assistance given the State Auditors office during this ex
amination and throughout the year1091
UNIVERSITY SYSTEM
AUGUSTA COLLEGE
AUGUSTA1092
UNIVERSITY SYSTEM OF GEORGIA
AUGUSTA COLLEGE AUGUSTA
RECEIPTS 1962
INCOME FROM STATE REVENUE ALLOTMENTS
Transfers Other Spending Units 383 00000
Revenues Retained
Donations 30000
Interest Earned 2158 89
Earnings From Services 18701188
Total Income Receipts 572 470 77
NONINCOME
Private Trust Funds 49 838 85
CASH BALANCES JULY 1st
Budget Funds 7612067
Private Trust Funds 25 22714
Totals 72365743 88490073
PAYMENTS
EXPENSE
Personal Services 39887562
Travel 493831
Supplies Materials 1982300
Communication 3 724 41
Heat Light Water Power 1916781
Printing Publications 189450
Repairs 2 657 67
Rents 45800
Insurance 1042693
Pensions Benefits 930238
Equipment 35 39614
Miscellaneous 5 3gg 04
Total Expense Payments 51203081
OUTLAY
Lands Improvements
Personal Services 1 17600
Supplies Materials 205580
Repairs 220474
Contracts
Equipment 1561478
NONCOST
Private Trust Funds 4601453
CASH BALANCES JUNE 30th
Budget Funds 11550931
Private Trust Funds 29 051 46
Totals 72365743
1961
307 000 00
1 232 42
136 519 88
444 752 30
38 733 65
387 684 79
13 729 99
336 307 50
3 792 50
19 654 44
2 813 06
14 769 42
804 80
4 843 67
7 288 08
5 204 47
26 348 67
5 70919
427 535 80
49 796 96
16 029 59
233 75305
29 201 02
27 236 50
76 120 67
25 227 14
884 900 731093
UNIVERSITY SYSTEM OF GEORGIA
AUGUSTA COLLEGE AUGUSTA
CURRENT BALANCE SHEET
JUNE 30 1962
ASSETS
CASH ON HAND AND IN BANK
Educational and General loo 767 67
Auxiliary Enterprises 1474164
Private Trust or Agency Funds 2905146
ACCOUNTS RECEIVABLE
Educational and General 29900
Auxiliary Enterprises 226 68
INVENTORY
Auxiliary Enterprises
14456077
52568
7141 40
15222785
LIABILITIES RESERVES SURPLUS
LIABILITIES
Accounts Payable
Educational and General
Auxiliary Enterprises
RESERVES
Unearned Income
Educational and General 20 486 83
Auxiliary Enterprises 38000
Plant Funds
Private Trust and Agency Funds
InventoryStore
SURPLUS
For Operations
Educational and General
Auxiliary Enterprises
1 54509
2 204 86
3 749 95
20 866 83
2 080 50
29 051 46
7 141 40
76 954 25
12 383 46
59 140 19
89 337 71
152227851094
UNIVERSITY SYSTEM OF GEORGIA
AUGUSTA COLLEGE AUGUSTA
SUMMARY
FINANCIAL CONDITION
EDUCATIONAL AND GENERAL
The Augusta College Augusta ended fiscal year period on June 30 1962
with a surplus of 7695425 in educational and general funds after providing
the necessary reserve of 154509 to cover outstanding accounts payable and
reserving 2048683 for unearned income 208050 for plant improvements
and 2905146 for private trust and agency funds held on this date
AUXILIARY ENTERPRISES
Surplus available for operation and maintenance of the Auxiliary Enter
prises at the College on June 30 1962 was 1238346 after making provision
for liquidation of 220486 accounts payable and reserving 38000 for
unearned income
OPERATING ACCOUNTSEDUCATIONAL AND GENERAL
AVAILABLE INCOME AND OPERATING COSTS
Income with which to meet educational and general operating expenses in
the year period ended June 30 1962 was 55232248 of which 38300000
was provided by allotment made to the College by the Board of Regents
16436359 from tuition and fees 215889 income from investments 30000
in gifts for Library and 250000 transfer from Auxiliary Enterprises
The 55232248 income and the 6763462 cash balance on hand at the
beginning of the year on July 1 1961 made a total of 61995710 funds avail
able for educational and general purposes
513811 of the available funds was expended for educational and
general operating expenses 2105132 was paid for improvements and
equipment and 10076767 remained on hand June 30 1962 the end of the
period covered by the within report1095
UNIVERSITY SYSTEM OF GEORGIA
AUGUSTA COLLEGE AUGUSTA
OPERATING ACCOUNTSAUXILIARY ENTERPRISES
AVAILABLE INCOME AND OPERATING COSTS
Net sales of the College Center Book Store and Snack Bar in the period
under review were 1778829 and 486000 was received from rentals
making total income receipts of 2264829 of which 250000 was transferred
to Plant Fund leaving net income of 2014829
The 2014829 net receipts and the beginning balance of 848605 in the
account at the beginning of the fiscal year made 2863434 available with
which to meet operating costs of the Auxiliary Enterprises in the year
1389270 was expended for cost of operating the Auxiliary Enterprises in
the year which left a balance in the account of 1474164 at the end of the
year on June 30 1962
COMPARISON OF OPERATING COSTS
A comparative statement of operations for past three years will be found
below together with average enrollment and student per capita cost for the
three fiscal years
YEAR ENDED JUNE 30
BY ACTIVITY 1962 1961 1960
EDUCATIONAL AND GENERAL
Administration 5709073 5475844 4356349
General 2495257 1846023 1523118
Student Welfare 1878404 1664434 1081391
PlantOperations 8637235 6715599 3762489
PlantImprovements 2105132 32878062 14566537
Library 4406537 3174992 1734302
Instruction 26687305 22012405 19405506
Total Educational and General 51918943 73767359 46429692
AUXILIATY ENTERPRISES 1389270 1864283 757727
Total Cost Payments 53308213 75631642 471874191096
UNIVERSITY SYSTEM OF GEORGIA
AUGUSTA COLLEGE AUGUSTA
YEAR ENDED JUNE 30
BY OBJECT
1962
1961 1960
EXPENSE
Personal Services 39887562 33630750 26308563
Travel Expense 493831 379250 280645
Supplies Materials 1982300 1965444 1115188
Communications 372441 281306 237730
Heat Light Power Water 1916781 1476942 970068
Printing Publicity 189450 80480 189231
Repairs 265767 484367 83195
Rents 45800 23860
Insurance 1042693 728808 830627
Pensions Benefits 930238 520447 597452
Equipment 3539614 2634867 1661163
Miscellaneous 536604 570919 323160
Total Expense Payments 51203081 42753580 32620882
OUTLAY
Land Buildings Improvements 543654 29957960 14552864
Equipment 1561478 2920102 13673
Total Cost Payments 53308213 75631642 47187419
Number of Employees on Payroll
June 30 79 91 81
Average Student Enrollment
Fall Quarter 810 936 802
Winter Quarter 741 882 758
Spring Quarter 691 824 710
Average Regular Term 747 881 757
Cost Payments Regular Term
Fall Winter Spring Quarters
Expense 48471203 40613598 30834366
Outlay 2105132 32878062 14566537
Total Cost PaymentsReg Term 505763 35 734 916 60 454009 03
Cost Payments Summer School 2731878 2139982 1786516
Total Cost Payments 53308213 75631642 47187419asa
1097
UNIVERSITY SYSTEM OF GEORGIA
AUGUSTA COLLEGE AUGUSTA
YEAR ENDED JUNE 30
BY OBJECT Contd Annual Student Per Capita Cost Regular Term Fall Winter Spring Quarters 1962 1961 1960
Expense Outlay 648 88 2818 460 99 37319 407 32 192 42
67706 834 18 599 74
GENERAL
All employees of the University System are covered in a blanket surety
bond for 10000000 each Detail of bond will be found in report covering
examination of the Regents Office of the University System of Georgia
In the period under review Educational and General expenditures were
made as follows
Augusta College BookstoreCoffee and Cokes for Alumni
Function 265
Timmermans Drivein RestaurantDinner for Junior
College Administrators 11227
Less Reimbursement 3250
Mrs C Barker Rhodesfor Graduation Reception
Students Parents Etc 450 at 75 33750
Smoaks BakeryCatering Service 6000

47992
As a unit of the University System the Augusta College can not legally
make expenditures from General Funds for purposes of entertainment Each
individual from other Units of the University System who visits the Augusta
College on properly authorized official business should submit an individual
travel voucher to his home unit for reimbursement for travel expenses incurred
while on official business The above listed payments totaling 47992 should
be refunded to the Educational and General Fund Account of the Augusta
College
1098
UNIVERSITY SYSTEM OF GEORGIA
AUGUSTA COLLEGE AUGUSTA
Cash receipt vouchers should be numbered and filed in numerical order
A space is provided on each cash receipt voucher for the entering of beginning
and ending receipt numbers Thus each cash receipt voucher should designate
the receipt numbers that make up each individual bank deposit
Appreciation is expressed to the officials and staff of the College for the
cooperation and assistance given the State Auditors office during this ex
amination and throughout the period under review1099
UNIVERSITY SYSTEM
MIDDLE GEORGIA COLLEGE
COCHRAN1100
UNIVERSITY SYSTEM OF GEORGIA
MIDDLE GEORGIA COLLEGE COCHRAN
RECEIPTS 1962 1961
INCOME FROM STATE REVENUE ALLOTMENTS
Transfers Other Spending Units 24300000 21840000
Revenues Retained
Earnings Educational Services 33745103 25429720
Interest 313510 211906
Total Income Receipts 58358613 47481626
NONINCOME
Private Trust Funds 4526786 3598101
Public Trust Funds
Gifts Contributions 1655905 1233500
Income on Investments 300
Investments 128636 13000
CASH BALANCES JULY 1st
Budget Funds 12538970 8547045
Private Trust Funds 1419908 1396891
Public Trust Funds 307445 90345
Totals 78936563 62360508
UNIVERSITY SYSTEM OF GEORGIA
MIDDLE GEORGIA COLLEGE COCHRAN
1101
434 897 01
PAYMENTS 1962 1961
EXPENSE
Personal Services 32284836 27734817
Travel 301196 286640
Supplies Materials 12658958 9411312
Communication 3 279 24 2 509 68
Heat Light Power Water 1030940 933555
Publications Printing 365309 318195
Repairs 1578409 59473
Rents 1448821 1200
Insurance 1241269 1028664
Pensions and Benefits 538730 718552
Equipment 3875437 2650910
Miscellaneous 113647 95415
Total Expense Payments 557 654 76
OUTLAY
Lands Improvements Contracts 450000
NONCOST
Private Trust Funds 4398770 3575084
Public Trust Funds
Investments 1580300 1029400
CASH BALANCES JUNE 30th
Budget Funds 14682107 12538970
Private Trust Funds 1547924 1419908
Public Trust Funds 511986 307445
Totals 78936563 623605081102
UNIVERSITY SYSTEM OF GEORGIA
MIDDLE GEORGIA COLLEGE COCHRAN
CURRENT BALANCE SHEET
JUNE 30 1962
ASSETS
CASH ON HAND AND IN BANKS
Educational and General Fund 92 641 83
Auxiliary Enterprises Fund 54179 24
Public Trust Funds 511986
Private Trust and Agency Funds 1547956 16742049
INVENTORIES
General Stores 963970
Dining Hall 1125695
Student Center 1453185 3542850
INVESTMENTS
Public Trust FundsStudent Loans 34 23319
237 08218
LIABILITIES RESERVES SURPLUS
LIABILITIES
Social Security Employer Contributions
For April May June 1962
RESERVES
For Inventories 3542850
For Unearned Income
Educational and General 16 084 00
Auxiliary Enterprises 6376 00
For Plant Improvements 4976180
For Public Trust Funds 3935305
For Private Trust and Agency Funds 15 479 56
SURPLUS
Educational and General 2406302
Auxiliary Enterprises 47 803 24
2 73301
162 482 91
71 866 26
237 082 184Hif
1103
UNIVERSITY SYSTEM OF GEORGIA
MIDDLE GEORGIA COLLEGE COCHRAN
SUMMARY
FINANCIAL CONDITION
EDUCATIONAL AND GENERAL
The Middle Georgia College at Cochran ended the fiscal year on June 30
1962 with a surplus of 2406302 in educational and general funds after
reserving 4976180 for plant improvements 273301 for accounts payable
1608400 for unearned income and 963970 for stores inventory
AUXILIARY ENTERPRISES
Surplus available for operation of the auxiliary enterprises at the College
at the close of the year on June 30 1962 was 4780324 after reserving
2578880 for Dining Hall and Student Center inventories and 637600 for
unearned income
OPERATING ACCOUNTSEDUCATIONAL AND GENERAL
AVAILABLE INCOME AND OPERATING COSTS
Income with which to meet the years educational and general operating
expenses amounted to 37595931 and was provided by 24300000 allotment
made to the College by the Regents together with earnings of 9651715 from
fees 246209 from transcripts fines and breakage 136182 from interest
on savings and 3261825 transfer from the Auxiliary Enterprises account
The 37595931 income and the 6256995 cash balance at the beginning
of the period made a total of 43852926 funds available with which to meet
educational and general costs in the year
34588743 of the available funds was expended for educational and
general operating expenses in the period under review and 9264183 remained
on hand June 30 1962 the end of the fiscal year1104
UNIVERSITY SYSTEM OF GEORGIA
MIDDLE GEORGIA COLLEGE COCHRAN
OPERATING ACCOUNTSAUXILIARY ENTERPRISES
AVAILABLE INCOME AND OPERATING COSTS
Income receipts from the Auxiliary Enterprises in the year ended June
30 1962 was 24024507 of which 7786788 was from dormitory rents
14766482 from dining hall 1293909 net from the book store and campus
store sales and 177328 from interest on savings From the 24024507
received 3261825 was transferred to the educational and general plant
funds accounts leaving net income of 20762682 for Auxiliary Enterprises
This net income of 20762682 together with the cash balance of
6281975 at the beginning of the year made a total of 27044657 funds
available with which to meet operating costs of the Auxiliary Enterprises
21626733 of the available funds was expended for current operating
expenses of the Auxiliary Enterprises in the fiscal year leaving a cash balance
on hand June 30 1962 of 5417924
COMPARISON OF OPERATING COSTS
Expenditures for all activities at the College for the past three years are
compared in the following statement
YEAR ENDED JUNE 30
BY ACTIVITY 1962
EDUCATIONAL AND GENERAL
Administration and General 63121 75
Student Welfare
Plant Maintenance
Plant Improvements
Library
Instruction
Total Educational and General
1961
1960
53 686 72 54 457 92
6 43214 7128 75
46 446 80 45 283 79 45 195 57
45 980 30 20 978 68 37 373 37
12 570 86 10 623 62 8 640 52
171 335 58 142 888 03 132 205 02
34588743 28058959 27787240
AUXILIARY ENTERPRISES
Dormitories 6935318 4529727 4186275
Dining HalL 13740256 9937486 8365736
BookCampus Store 951159 963529 747725
Total Auxiliary Enterprises 21626733 15430742 13299736
56215476 43489701 410869761105
UNIVERSITY SYSTEM OF GEORGIA
MIDDLE GEORGIA COLLEGE COCHRAN
YEAR ENDED JUNE 30
BY OBJECT
1962
Personal Services 32284836
Travel Expense 301196
Supplies Materials 12658958
Communications 327924
Lights 1030940
Printing and Publicity 3 653 09
Repairs and Alterations 1578409
Rents 1448821
Insurance and Bonding 12412 69
Pensions Social Security 538730
Equipment 3875437
Miscellaneous 563647
1961
277 34817
2 866 40
94113 12
2 509 68
9 335 55
3 181 95
594 73
1200
10 286 64
7185 52
26 50910
95415
Number of Employees on Payroll
June 30
Regular
Labor
44
26
70
42
24
Annual Student Per Capita Cost
Regular Term
Fall Winter Spring Quarters
97148
1960
255 833 20
2 737 50
86 575 79
2 572 33
8 04612
848 85
9 327 80
8 454 75
7 060 74
28 623 86
788 82
56215476 43489701 41086976
42
16
58
Average Student Enrollment
Fall Quarter 620 561 520
Winter Quarter 560 507 480
Spring Quarter 530 478 465
Average Regular Term 570 515 488
Summer School Average 200
Cost PaymentsRegular Term 55374476 43489701 41086976
Cost PaymentsSummer SchooL 841000
Total Cost Payments 56215476 43489701 41086976
84446
84194
1106
UNIVERSITY SYSTEM OF GEORGIA
MIDDLE GEORGIA COLLEGE COCHRAN
GENERAL
All employees of the University System are covered in a blanket surety
bond for 10000000 each Bond is handled through the Central Office of the
Regents of the University System and bond date will be found in report
covering audit of the Regents Central Office
All receipts disclosed by examination have been accounted for and ex
penditures for the period under review were within the limits of budget
approvals and supported by proper voucher
Appreciation is expressed to the officials and staff of the College for the
cooperation and assistance given the State Auditors office during this ex
amination and throughout the year1107
UNIVERSITY SYSTEM
COLUMBUS COLLEGE
COLUMBUS1108
UNIVERSITY SYSTEM OF GEORGIA
COLUMBUS COLLEGE COLUMBUS
RECEIPTS 1962 1961
INCOME FROM STATE REVENUE ALLOTMENTS
Transfers Other Spending Units 21755040 21100000
Donations 383286 469700
Interest Earned 333184 158062
Earnings Educational Services 12269590 9997735
Total Income Receipts 34741100 31725497
NONINCOME
Public Trust Funds
Gifts Contributions 3528608
Income on Investments 88 21
Private Trust Funds 2996444 3447808
CASH BALANCES JULY 1st
Budget Funds 12132565 7313179
Public Trust Funds 00
Private Trust Funds 1091670 697477
54499208 43183961UNIVERSITY SYSTEM OF GEORGIA
COLUMBUS COLLEGE COLUMBUS
1109
PAYMENTS 1962
EXPENSE
Personal Services 23651531
Travel 312206
Supplies Materials 1070017
Communication 2 267 64
Heat Light Power Water 905921
Printing Publications 115273
Repairs 49748
Rents 271500
Insurance 193437
Pensions Benefits 645559
Equipment 1678099
Miscellaneous 4 30318
Total Expense Payments 29550373
OUTLAY
Lands Improvements
Personal Services
Supplies Materials
Miscellaneous
Equipment
NONCOST
Public Trust Funds
Investments 900000
Private Trust Funds 3211540
CASH BALANCES JUNE 30th
Budget Funds 17323292
Public Trust Funds 2637429
Private Trust Funds 876574
1961
209 296 80
2 434 91
1119171
1 999 75
9178 82
1 228 00
607 91
2 491 50
6594
5 491 33
14 724 77
4 440 54
263151 98
4 082 55
854 40
263 69
708 49
30 536 15
121 325 65
10 916 70
54499208 431839611110
UNIVERSITY SYSTEM OF GEORGIA
COLUMBUS COLLEGE COLUMBUS
CURRENT BALANCE SHEET
JUNE 30 1962
ASSETS
CASH IN BANKS
EDUCATIONAL AND GENERAL
Operating Fund 8649113
Restricted Fund for Scholarships 2 30239
Plant Funds 7545184 16424536
AUXILIARY ENTERPRISES 898756
PUBLIC TRUST FUND
GreentreeSevier Fund 2637429
PRIVATE TRUST AND AGENCY FUNDS 876574
20837295
INVENTORY
AUXILIARY ENTERPRISESCampus Stores 5 307 25
INVESTMENTS
PUBLIC TRUST FUNDGreentree Sevier Fund
Georgia Home Loans 900000
Total Current Assets 22268020
LIABILITIES RESERVES SURPLUS
LIABILITIES
ACCOUNTS PAYABLE
Educational and General Fund 31585
RESERVES
EDUCATIONAL AND GENERAL FUND
For Unearned Income 11 76103
For Restricted Scholarship Funds 2 302 39
For Plant Funds 7545184
AUXILIARY ENTERPRISES FUND
For Campus Stores Inventory 5 307 25
PUBLIC TRUST FUND
GreentreeSevier Fund 3537429
PRIVATE TRUST AND AGEN CY FUNDS 8 765 74 138 962 54
SURPLUS
For Operations
Educational and General 74 414 25
Auxiliary Enterprises 898756 8340181
Total Liabilities Reserves Surplus 2226020I
1111
UNIVERSITY SYSTEM OF GEORGIA
COLUMBUS COLLEGE COLUMBUS
SUMMARY
FINANCIAL CONDITION
EDUCATIONAL AND GENERAL
The Columbus College at Columbus Georgia ended the fiscal year on
June 30 1962 with a surplus of 7441425 in its Educational and General
Fund after providing the necessary reserve of 31585 for accounts payable
and purchase orders outstanding 1176103 for unearned income 230239
for restricted scholarship funds and 7545184 for plant additions and
improvements
AUXILIARY ENTERPRISES
Surplus available for operation and maintenance of the Auxiliary Enter
prises Fund on June 30 1962 was 898756 after reserving 530725 for
inventories of campus stores
OPERATING ACCOUNTSEDUCATIONAL AND GENERAL
AVAILABLE INCOME AND OPERATING COSTS
Income with which to meet Educational and General Operating Expenses
for the year ended June 30 1962 was 34458024 of which 21600000 was
provided by allotment made to the College by the State Board of Regents
155040 for use of buildings by the University of Georgia 11295461 from
tuition and fees 333184 from interest on savings 383286 from con
tributions for scholarships and 691053 was transferred from the Auxiliary
Enterprises Fund of the College
The 34458024 total income receipts and the cash balance of 11006609
on hand at the beginning of the fiscal period on July 1 1961 made 45464633
funds available with which to meet Educational and General costs for the
fiscal year ended June 30 1962
29040097 of the available funds was expended for Educational and
General operating expenses and 16424536 remained on hand June 30 1962
the end of the fiscal year
OPERATING ACCOUNTSAUXILIARY ENTERPRISES
AVAILABLE INCOME AND OPERATING COSTS
Net sales of the bookstore and snack bar in the fiscal year were 974129
as shown in detail on Page 5 of unit report
From the 974129 sales 691053 was transferred to the Educational
and General Fund leaving net income receipts in the amount of 2830761112
UNIVERSITY SYSTEM OF GEORGIA
COLUMBUS COLLEGE COLUMBUS
The net income receipts of 283076 in addition to the cash balance of
1125956 at the beginning of the fiscal year made a total of 1409032
available with which to meet operating expenses of the Auxiliary Enterprises
Fund in the year ended June 30 1962
510276 of the available funds was expended in the year as shown in
detail on Page 7 of unit report leaving a cash balance of 898756 on June 30
1962 the end of the period under review
COMPARISON OF OPERATING COSTS
Expenditures for all activities at the College for the past three years are
compared in the following statement
YEAR ENDED JUNE 30
BY ACTIVITY 1962 1961 1960
EDUCATIONAL AND GENERAL
Administration 5767702 5300002 4709873
Student Welfare 806780 333836 232313
Plant Operations 3039996 2831029 2607549
Library 2320491 1721940 2513424
Instruction 16327336 15386704 13489957
Extension 481729 415003
Student AidScholarships 296063 326684
29040097 263 15198 23553116
AUXILIARY ENTERPRISES
Book Store and Snack Bar 510276 590913 499216
29550373 26906111 24052332
BY OBJECT
EXPENSE
Personal Services 236 515 31
Travel Expense 312206
Supplies and Materials 10 70017
Communications 2 267 64
Heat Lights Water 905921
Printing and Publicity 1152 73
Repairs and Alterations 497 48
Rents 271500
Insurance 1 93437
Pensions 6455 59
Equipment 1678099
Miscellaneous 430318
213 379 35 i 180 524 73
2 434 91 2 595 64
12 046 11 15 671 85
1 999 75 1 717 84
9 178 82 9 684 64
1 228 00 1 631 07
607 91 11393
2 491 50 1 613 49
6594 487 95
5 491 33 4 469 78
15 433 26 20 828 34
4 704 23 1 184 06
29550373 26906111 240523321113
UNIVERSITY SYSTEM OF GEORGIA
COLUMBUS COLLEGE COLUMBUS
YEAR ENDED JUNE 30
BY OBJECT Contd 1962 1961 1960
Number of Employees on Payroll
June 30 44 43 43
Average Student Enrollment
Fall Quarter 569 520 585
Winter Quarter 498 456 544
Spring Quarter 433 410 510
Average Regular Quarter 500 462 546
Summer School 262 177 187
Cost Payments
RegularTerm 28070373 25375111 23080332
Summer School 1480000 1531000 972000
295 50373 269061 11 240523 32
Annual Student Per Capita Cost
Fall Winter Spring Quarters 56142 54923 42271
The enrollment for 1962 is figured on fulltime student load
PUBLIC TRUST FUNDS
Public Trust Funds at the College on June 30 1962 amounted to
3537429 and consisted of the following assets
GreentreeSevier Trust Fund
Cash in Bank 2637429
Investments 900000
3537429
PRIVATE TRUST AND AGENCY FUNDS
Private Trust and Agency Funds held by the College at the close of the
fiscal year on June 30 1962 amounted to 876574 and these accounts are
further detailed on Page 9 of unit report1114
UNIVERSITY SYSTEM OF GEORGIA
COLUMBUS COLLEGE COLUMBUS
GENERAL
All employees of the University System are covered in a blanket surety
bond for 10000000 each Detail of bond will be found in report covering
examination of the Regents Office of the University System of Georgia
Books and records of the College were found in good condition all receipts
disclosed by examination have been accounted for and expenditures for the
period under review were within the limits of budget approvals and supported
by proper voucher
Appreciation is expressed to the officials and staff of the College for the
cooperation and assistance given the State Auditors office during this ex
amination and throughout the year1115
UNIVERSITY SYSTEM
SOUTH GEORGIA COLLEGE
DOUGLAS1116
UNIVERSITY SYSTEM OF GEORGIA
SOUTH GEORGIA COLLEGE DOUGLAS
RECEIPTS
1962
1961
INCOME FROM STATE REVENUE ALLOTMENTS
Transfers Other Spending Units 22000000
Revenues Retained
Earnings Educational Services 31211780
Interest Earned 212617
Total Income Receipts 534 243 97
NONINCOME
Public Trust Funds
Gifts Contributions 876444
Income on Investments 10 00
Investments 70300
Private Trust Funds 9352374
CASH BALANCES JULY 1st
Budget Funds 10583310
Public Trust Funds 667107
Private Trust Funds 2732613
271150 00
266 962 15
1 350 00
539 462 15
9 000 00
600
83700
77 698 64
97 645 98
7 274 97
23 108 90
77707545 755033641117
UNIVERSITY SYSTEM OF GEORGIA
SOUTH GEORGIA COLLEGE DOUGLAS
PAYMENTS 1962 1961
EXPENSE
Personal Services 30935628 28026808
Travel 250984 242342
Supplies Materials 11382485 11161788
Communication 287303 238575
Heat Light Power Water 975994 908666
Printing Publications 241833 179636
Repairs 301513 249938
Rents 18550 41200
Insurance 997566 968688
Pensions Benefits 817265 997338
Equipment 910592 483529
Miscellaneous 556313 434498
Total Expense Payments 47638926 43933006
OUTLAY
Lands Improvements
Personal Services 413713 6 834 45
Supplies Materials 1107231 5747309
Printing Publicity 3732
Repairs 329861 644538
Rents 10000 49400
Pensions Benefits 5486
Contracts 1814100
Equipment 1201150 2064319
NONINCOME
Public Trust Funds
Investments 799438 1044690
Private Trust Funds 7643371 7348141
CASH BALANCES JUNE 30th
Budget Funds 11488994 10583310
Public Trust Funds 815413 667107
Private Trust Funds 4441616 2732613
77707545 755033641118
UNIVERSITY SYSTEM OF GEORGIA
SOUTH GEORGIA COLLEGE DOUGLAS
CURRENT BALANCE SHEET
JUNE 30 1962
ASSETS
CASH ASSETS
Educational and General Fund
Auxiliary Enterprises Fund
Public Trust Funds
Private Trust and Agency Funds
ACCOUNTS RECEIVABLE
Auxiliary Enterprises FundHealth
Fees
INVENTORIES
Educational and General Stores 539790
Auxiliary Enterprises
Dining Hall 827180
Student Center 695400 1522580
PUBLIC TRUST FUNDS
Notes ReceivableStudent Loans
97129 21
17 76073
815413
44 40716
167 451 23
12 358 77
20 623 70
21 633 84
222 067 54
UNIVERSITY SYSTEM OF GEORGIA
SOUTH GEORGIA COLLEGE DOUGLAS
CURRENT BALANCE SHEET
JUNE 30 1962
1119
LIABILITIES RESERVES SURPLUS
LIABILITIES
Accounts Payable
Educational and General
Auxiliary Enterprises
RESERVES
For Plant Funds
Educational and General 5396066
Auxiliary Enterprises 11 634 38
For Inventories
For Unearned Income
Educational and General 931750
Auxiliary Enterprises 435000
For Health Fees
Educational and General
For Public Trust Funds
For Private Trust and Agency Funds
SURPLUS
For Operations
Educational and General
Auxiliary Enterpri ses
3 222 56
1 69010
65 595 04
20 623 70
13 667 50
12 358 77
29 787 97
44 40716
18 269 72
12 445 02
4 912 66
186 440 14
30 714 74
222 067 541120
UNIVERSITY SYSTEM OF GEORGIA
SOUTH GEORGIA COLLEGE DOUGLAS
SUMMARY
FINANCIAL CONDITION
EDUCATIONAL AND GENERAL
The South Georgia College at Douglas ended the fiscal year on June 30
1962 with a current educational and general fund surplus of 1826972 after
making the necessary provisions for liquidation of 322256 in outstanding
accounts payable and reserving 5396066 for plant improvements and
additions 931750 for unearned income 1235877 for Health fees due to
Auxiliary Enterprises Account 2978797 for Public Trust Funds 4440716
for private trust and agency funds and 539790 stores inventory held on
this date
AUXILIARY ENTERPRISES
There was a surplus of 1244502 in the accounts of the auxiliary enter
prises at the end of the year on June 30 1962 after providing reserve of
169010 for liquidation of outstanding accounts payable 1163438 for
Plant improvements and additions 435000 for unearned income and
1522580 for inventories
PUBLIC TRUST FUNDS
Public Trust Funds held by the College on June 30 1962 amounted to
2978797 of which 815413 was cash in banks and 2163384 invested in
student loans
In the year ended June 30 1962 1000 interest was earned on student
notes and 70300 student notes collected 63444 was received from National
Defense Student Loan Matching Funds and 816000 was received from the
National Defense Loan Fund which with the cash balance of 667107 on
hand at the beginning of the period made a total of 1614851 to be accounted
for Of this amount 799438 was used for loans to students leaving a cash
balance on hand at the end of the year on June 30 1962 of 815413
OPERATING ACCOUNTSEDUCATIONAL AND GENERAL
AVAILABLE INCOME AND OPERATING COSTS
Income with which to meet the years educational and general operating
costs amounted to 35399375 and was provided by allotment of 220000001121
UNIVERSITY SYSTEM OF GEORGIA
SOUTH GEORGIA COLLEGE DOUGLAS
made to the unit by the Regents of the University System 12156758 from
tuition and fees 30000 from rents 212617 from interest on savings and
1000000 transfer from the auxiliary enterprises account
The 35399375 income together with the 9400090 cash balance on
hand at the beginning of the period made a total of 44799465 available with
which to meet educational and general costs in the year
30206757 of the available funds was expended for educational and
general operating expenses 4879787 was paid for buildings and improve
ments and 9712921 remained on hand June 30 1962 the end of the fiscal
year
OPERATING ACCOUNTSAUXILIARY ENTERPRISES
AVAILABLE INCOME AND OPERATING COSTS
Total income from operations of the auxiliary enterprises at the College
in the year ended June 30 1962 was 19025022 of which 6105864 was
from dormitory rents 12570358 from dining halls 37900 from housing
rentals 72500 from farm rentals and 238400 from student center
From the 19025022 received 1000000 was transferred to the edu
cational and general fund plant fund account leaving net income for the
year 18025022
The 18025022 net income together with the 1183220 cash balance at
the beginning of the period made a total of 19208242 available
17432169 of the available funds was expended in the year for cost of
operating the auxiliary enterprises and 1776073 remained on hand June
30 1962 the end of the fiscal year
COMPARISON OF OPERATING COSTS
Expenditures for all activities at the College for the past three years are
compared in the statement following1122
UNIVERSITY SYSTEM OF GEORGIA
SOUTH GEORGIA COLLEGE DOUGLAS
YEAR ENDED JUNE 30
BY ACTIVITY 1962
EDUCATIONAL AND GENERAL
Administration and General 7174584
Plant Operations 4785396
Plant Improvements 48 797 87
Student Welfare 642932
Instruction 161 279 28
Library 1475917
Total Educational and General 350 865 44
1961
63 962 79
39 288 33
91 944 97
4 800 21
146 780 68
13 238 89
1960
58 013 19
41 969 84
44 785 85
5 033 76
128 066 62
10 72411
360 015 87 288 593 37
AUXILIARY ENTERPRISES
Dormitories 5912759
Dining Hall 11003307
Bookstore and Student Center 509224
Parm and Timber 50 21
Watchmans Cottage 1858
60 497 63 50 720 81
104 352 93 93 021 32
5 949 78 5 158 13
281 39 8027
177 43 160 55
174321 69 17125916 149 14108
52518713 53127503 43773445
BY OBJECT
EXPENSE
Personal Services 30935628
Travel Expense 250984
Supplies Materials 113 824 85
Communication 2 87303
Light Power Water 975994
Printing Publicity 241833
Repairs 3 01513
Rents 18550
Insurance Bonding 997566
Pensions Social Security 817265
Equipment 910592
Miscellaneous 5 56313
Total Expense Payments 476 389 26
OUTLAYPermanent Improvements
Bldgs ContractsEquipment 48 797 87
280 268 08
2 423 42
111 617 88
2 385 75
9 086 66
1 796 36
2 499 38
412 00
9 686 88
9 973 38
4 835 29
4 344 98
91 944 97
248 330 08
2 593 63
104 080 09
2 203 69
8 300 16
2 363 89
2 346 37
413 05
8 939 90
3 610 02
3 624 72
6143 00
43933006 39294860
44 785 85
52518713 53127503 437734451123
UNIVERSITY SYSTEM OF GEORGIA
SOUTH GEORGIA COLLEGE DOUGLAS
YEAR ENDED JUNE 30
BY OBJECT Contd
Number of Employees on Payroll
June 30
Regular
Labor
Average Enrollment
Fall Quarter
Winter Quarter
Spring Quarter
Average Enrollment
Annual Student Per Capita Cost
Expense
Outlay
Student Per Capita Cost
1962
46
22
68
617
772 10
7909
851 19
1961
45
15
60
570
77075
161 31
93206
1960
40
692 587 492
632 578 479
526 546 411
461
852 38
9713
949 51
GENERAL
All employees of the University System are covered in a blanket surety
bond for 10000000 each
Bond is handled through the Central Office of the Regents of the Uni
versity System and bond data will be found in report covering audit of the
Regents Central Office
All receipts disclosed by examination have been accounted for and ex
penditures for the period under review were within the limits of budget
approvals and supported by proper voucher Checks bear signature of the
Comptroller and rubber stamp signature of the President
Appreciation is expressed to the officials and staff of the School for the
cooperation and assistance given the State Auditors office during this ex
amination and throughout the year1125
UNIVERSITY SYSTEM
ARMSTRONG COLLEGE
SAVANNAH1126
UNIVERSITY SYSTEM OF GEORGIA
ARMSTRONG COLLEGE SAVANNAH
RECEIPTS 1962 1961
INCOME FROM STATE RESERVE ALLOTMENTS
Transfer Other Spending Units 32300000 32300000
Revenue Retained
Grants from Counties and Cities 7500000
Interest Earned 1250395
Earnings Educational Services 12304574
Total Income Receipts 53354969
NONINCOME
Private Trust Funds 3620171
CASH BALANCES JULY 1st
Budget Funds 39817909
Private Trust Funds 1155916
97952965
7500000
1047190
110 422 20
518 89410
41 23314
324 618 16
7 647 39
892 392 79

UNIVERSITY SYSTEM OF GEORGIA
ARMSTRONG COLLEGE SAVANNAH
1127
PAYMENTS
1962
1961
EXPENSE
Personal Services 35931056
Travel 742067
Supplies Materials 1311686
Communication 4180 59
Heat Light Power Water 1034136
Printing Publications 161173
Repairs 142156
Rents 262650
Insurance 607796
Pensions Benefits 851962
Equipment 1559060
Miscellaneous 201576
Total Expense Payments 43223377
OUTLAY
Lands Improvements
Personal Services 436 95
Supplies Materials
Printing Publicity
Repairs 519763
Rents
Insurance 23750
Contracts 6500000
NONCOST
Private Trust Funds 3347925
CASH BALANCES JUNE 30th
Budget Funds 42862293
Private Trust Funds 1432162
Totals 97952965
333 536 95
4 924 76
14 254 63
3 742 91
5193 55
3 701 29
2 369 44
2 964 68
6 22012
7 817 62
15 515 80
630 72
400 872 47
4 457 92
270 35
3000
39 669 43
3300
37 281 37
398179 09
11 59916
892 392 791128
UNIVERSITY SYSTEM OF GEORGIA
ARMSTRONG COLLEGE SAVANNAH
CURRENT BALANCE SHEET
JUNE 30 1962
RECEIPTS
CASH ASSETS
Cash on Hand and in Banks
Inventory
Stores
S 44294455
1265278
45559733
LIABILITIES RESERVES SURPLUS
LIABILITIES
Accounts Payable
Educational and General
RESERVES
Building Improvement Fund 32340731
Unearned IncomeEducational and General 972959
InventoriesAuxiliary Enterprises 1265278
Private Trust and Agency Funds 1432162
SURPLUS
For Operations
Educational and General 8464321
Auxiliary Enterprises 672382
411900
36011130
9136703
455597331129
UNIVERSITY SYSTEM OF GEORGIA
ARMSTRONG COLLEGE SAVANNAH
SUMMARY
INTRODUCTION
The within report covers an examination of the accounts of the Armstrong
College Savannah for the fiscal year ended June 30 1962
The Board of Regents of the University System assumed the control
management and operation of the Armstrong Junior College as of January 1
1959 subject to the agreement on the part of local governmental authorities
that an amount totaling 49540000 would be paid to the Board of Regents
for the purpose of making necessary improvements Excerpts from minutes
of the Board of Regents covering this agreement are quoted as follows
January 6 1959
The Committee on Education reported further that the Board of Regents
at its meeting on October 10 1958 assumed the control management and
operation of the Armstrong Junior College as of January 1 1959 subject to
an agreement on the part of local governmental authorities that an amount
totaling 495400 would be paid to the Board of Regents for the purpose of
making necessary improvements The Committee pointed out that it was
agreed that the 495400 would be paid in accordance with the following
schedule
On or before December 31 1959 195400 plus 75000
On or before December 31 1960 75000
On or before December 31 1961 75000
On or before December 31 1962 75000
The Committee further pointed out that it is understood that included in
the 75000 mentioned above for the year ending December 31 1959 library
repairs of approximately 16000 will be paid directly to the Georgia Historical
Association by the local government The Committee also stated that this
agreement is contingent upon proper contracts between the Board of Regents
and local Savannah authorities being executed and contingent upon an
acceptable longterm contract with the Georgia Historical Commission for
the use of the library and that any rental to be paid to the Historical Commis
sion would be the responsibility of the City of Savannah
The Committee stated that at its meeting on January 5 1959 it discussed
the Armstrong College situation and steps that are being taken by the City of
Savannah in an effort to comply with conditions prescribed by the Board of
Regents1130
UNIVERSITY SYSTEM OF GEORGIA
ARMSTRONG COLLEGE SAVANNAH
Therefore upon the recommendation of the Committee on Education
and the Committee on Buildings and Grounds with motion properly made
variously seconded and unanimously adopted it was
RESOLVED That the Board of Regents of the University System of
Georgia shall and it does hereby authorize Chancellor Harmon W Caldwell
Mr J H Dewberry Director of Plant and Business Operations for the
University System of Georgia Mr John Sammons Bell Special Consultant
for the Board of Regents to negotiate a contract with the City of Savannah
to be executed on or before June 30 1959 for the operation of the Armstrong
College as a unit of the University System of Georgia
FINANCIAL CONDITION
EDUCATIONAL AND GENERAL
Armstrong College Savannah ended the fiscal year on June 30 1962 with
a surplus of 8464321 in educational and general funds after providing the
necessary reserve of 411900 to cover accounts payable 32340731 for
improvements and reserving 972959 for unearned income and 1432162
for private trust and agency funds held on this date
AUXILIARY ENTERPRISES
Surplus available for operation and maintenance of the auxiliary enter
prises at the College on June 30 1962 was 672382 after reserving
1265278 for inventories
OPERATING ACCOUNTSEDUCATIONAL AND GENERAL
AVAILABLE INCOME AND OPERATING COSTS
Income with which to meet the educational and general operating expenses
for the fiscal year ended June 30 1962 was 52782639 of which 32300000
was provided by allotment made to the College by the Board of Regents
7500000 from City of Savannah for improvements 11559624 from
tuition and fees 1250395 from interest and 172620 from miscellaneous
sales and services
The 52782639 income provided and the 39062693 cash balance on
hand at the beginning of the period made a total of 91845332 available with
which to meet educational and general costs in the fiscal year1131
UNIVERSITY SYSTEM OF GEORGIA
ARMSTRONG COLLEGE SAVANNAH
42568213 of the available funds was expended for educational and
general operating expenses 7087208 was paid for buildings and improve
ments and 42189911 remained on hand June 30 1962 the end of the period
covered by within report
OPERATING ACCOUNTSAUXILIARY ENTERPRISES
AVAILABLE INCOME AND OPERATING COSTS
Net sales of the College Center in the year ended June 30 1962 were
570635 and 1695 was received from other sources making total amount
received 572330 This amount plus the 755216 on hand July 1 1961
made 1327546 to be accounted for Of this amount 655164 was paid for
operating expenses leaving a balance of 672382 on hand June 30 1962
COMPARISON OF OPERATING COSTS
Expenditures for all activities at the College for the past three years are
compared in the statement following
YEAR ENDED JUNE 30
BY ACTIVITY
1962
1961
1960
EDUCATIONAL AND GENERAL
Administration 6478366
General 2064154
Student Welfare 2534197
Library 2120947
Plant Operations 5798062
Plant Improvements 7087208
Instruction 22581971
Community Services 990516
5589926
2223162
2417371
1493531
4089067
4446070
23634462
4989945
1624364
1336321
1516698
3613697
24311280
Total Educational and General 49655421 43893589 37392305
AUXILIARY ENTERPRISES
College Center
655164
639728
635495
50310585 44533317 380278001132
UNIVERSITY SYSTEM OF GEORGIA
ARMSTRONG COLLEGE SAVANNAH
YEAR ENDED JUNE 30
BY OBJECT
1962
1961
1960
EXPENSE
Personal Services 35931056
Travel Expense 742067
Supplies 1311686
Communication 418059
Lights Heat 1034136
Printing 161173
Repairs 142156
Rent 262650
Insurance 607796
PensionsSocial Security 851962
Equipment 1559060
Miscellaneous 201576
Total Expense Payments 43223377
33353695
492476
1425463
374291
519355
370129
236944
296468
622012
781762
1551580
63072
32435494
305713
1585739
319766
500845
84310
107062
241562
263594
693931
1439555
50229
40087247 38027800
OUTLAY
Land Buildings and Improvements
7087208
4446070
Total Cost Payments 50310585 44533317 38027800
Number of Employees on Payroll
June 30 68 69 62
Average Student Enrollment
Fall Quarter 76447 7464 810
Winter Quarter 62253 7013 7128
Spring Quarter 50807 6543 66298
Average Regular Term 63169 7006 72859
Summer School 3277 299 2875
Annual Student Per Capita Cost
Expense 68425 57218 52193
Outlay 11220 6346
79645
63564
521931133
UNIVERSITY SYSTEM OF GEORGIA
ARMSTRONG COLLEGE SAVANNAH
GENERAL
All employees of the University System are covered in a blanket surety
bond for 10000000 each Bond is handled through the Central Office of
the Regents of the University System and bond data will be found in report
filed covering audit of the Regents Central Office
Books and records of the Armstrong College were found in good condition
all receipts disclosed by examination have been accounted for and expendi
tures for the period under review were supported by proper voucher
Appreciation is expressed to the officials and staff of the College for the
cooperation and assistance given the State Auditors office during this ex
amination and throughout the period under review1135
UNIVERSITY SYSTEM
ABRAHAM BALDWIN AGRICULTURAL COLLEGE
TIFTON1136
UNIVERSITY SYSTEM OF GEORGIA
ABRAHAM BALDWIN AGRICULTURAL COLLEGE TIFTON
RECEIPTS 1962 1961
INCOME FROM STATE REVENUE ALLOTMENTS
Transfers Other Spending Units 31420971 28371237
Revenues Retained
Earnings Educational Services 38172868 30132553
Interest Earned 251948 132390
Total Income Receipts 69845787 58636180
NONINCOME
Public Trust Funds
Income from Investments 7064 6422
Investments 46200 8688
Private Trust Funds 8983697 10012945
CASH BALANCES JULY 1st
Budget Funds 14677229 11739356
Public Trust Funds 298822 325712
Private Trust Funds 1734903 221902
Totals 95593702 80951205
1137
UNIVERSITY SYSTEM OF GEORGIA
ABRAHAM BALDWIN AGRICULTURAL COLLEGE TIFTON
PAYMENTS 1962
EXPENSE
Personal Services 36146478
Travel 537967
Supplies Materials 15523777
Communication 704659
Heat Light Power Water 1297386
Publications Printing 157830
Repairs 889410
Rents 1484947
Insurance 1295211
Pensions Benefits 997326
Equipment 1576527
Miscellaneous 386962
Total Expense Payments 60998480
OUTLAY
Lands Improvements
Personal Services 137500
Supplies Materials 647530
Printing 2400
Repairs 1483448
Contracts 1398266
Miscellaneous 235
Equipment 815733
NONCOST
Public Trust Funds
Investments 54000
Private Trust Funds 8458406
CASH BALANCES JUNE 30th
Budget Funds 19039424
Public Trust Funds 298086
Private Trust Funds 2260194
Totals 95593702
1961
30636912
552191
13435799
635270
1260011
160750
910421
1140216
1175890
835986
1171682
275635
52190763
22566
1575
575383
1176236
1731784
42000
8499944
14677229
298822
1734903
809512051138
UNIVERSITY SYSTEM OF GEORGIA
ABRAHAM BALDWIN AGRICULTURAL COLLEGE TIFTON
CURRENT BALANCE SHEET
JUNE 30 1962
ASSETS
CASH ASSETS
Cash on Hand and in Banks
Educational and General Fund
Auxiliary Enterprises Fund
Public Trust Funds
Private Trust and Agency Funds
INVENTORIES
Educational and General Control Stores 474910
Auxiliary Enterprises
Student Stores 764056
DiningHall 1219852 1983908
NOTES RECEIVABLE
Public Trust Funds
Total Current Assets
11884192
7155232
298086
2260194
21597704
2458818
219265
24275787
LIABILITIES RESERVES SURPLUS
LIABILITIES
Accounts Payable
Educational and General
Auxiliary Enterprises
RESERVES
For Plant Improvements
Educational and General
For Public Trust Funds
For Private Trust and Agency Funds
For Stores Inventories
For Unearned Income
Educational and General8
Auxiliary Enterprises
179754
12720 192474
599375
401901
SURPLUS
For Operations
Educational and General Fund
Auxiliary Enterprises
6879352
517351
2260194
2458818
1001276
4225711
6740611
13116991
10966322
Total Liabilities Reserves and Surplus
24275787I
1139
UNIVERSITY SYSTEM OF GEORGIA
ABRAHAM BALDWIN AGRICULTURAL COLLEGE TIFTON
SUMMARY
FINANCIAL CONDITION
EDUCATIONAL AND GENERAL
The Abraham Baldwin Agricultural College at Tifton ended the fiscal
year on June 301962 with a surplus of 4225711 in educational and general
funds after providing reserves of 474910 for inventories 599375 for
unearned income 179754 for accounts payable and 6879352 for additions
and improvements to plant
AUXILIARY ENTERPRISES
Surplus available for operation and maintenance of the Auxiliary Enter
prises at the College was 6740611 on June 301962 after reserving 401901
for unearned income 1983908 for inventories and 12720 for Accounts
Payable
OPERATING ACCOUNTSEDUCATIONAL AND GENERAL
AVAILABLE INCOME AND OPERATING COSTS
Income with which to meet the years educational and general operating
expenses amounted to 48308794 and was provided by allotments of
30400000 made to the unit by the Regents of the University System
1020971 from the State Department of Education 10932390 from
tuition and fees 2308200 from sales and services 251948 from interest
on savings and 3395285 transfer from the Auxiliary Enterprises account
The 48308794 income together with the 8464781 cash balance at the
beginning of the period made a total of 56773575 available with which to
meet educational and general costs in the year
40404271 of the available funds was expended for educational and
general operating expenses 4485112 was paid for additions and improve
ments to plant and 11884192 remained on hand June 30 1962 the end of
the fiscal year
OPERATING ACCOUNTSAUXILIARY ENTERPRISES
AVAILABLE INCOME AND OPERATING COSTS
Total income from operations of the Auxiliary Enterprises at the College
in the year ended June 30 1962 was 24932278 of which 8015926 was1140
UNIVERSITY SYSTEM OF GEORGIA
ABRAHAM BALDWIN AGRICULTURAL COLLEGE TIFTON
dormitory rents 16196120 from dining halls and 720232 from book store
and other sources
From the 24932278 income receipts 3395285 was transferred to the
Educational and General Fund account for plant improvements leaving net
income of 21536993
The 21536993 net income together with 6212448 cash balance at the
beginning of the fiscal year made a total of 27749441 available
20594209 of the available funds was expended for current operating
expenses of the Auxiliary Enterprises in the year leaving 7155232 cash
balance on hand June 30 1962
COMPARISON OF OPERATING COSTS
Expenditures for all activities at the College for the last three years are
compared in the following statement
YEAR ENDED JUNE 30
BY ACTIVITY 1962 1961 1960
EDUCATIONAL AND GENERAL
Administration 4927936 4049189 3752315
General 1794668 1466669 1355625
Student Welfare 461187 442115 363869
PlantOperations 6032991 4905904 4475913
PlantImprovements 4485112 3507544 12285012
Library 1750671 1259817 1222447
Instruction 20891591 17725415 15721807
Home Management 175551 134893 138843
Organized Activities 2245532 2182692 2284302
Extension 2124144 1379163 1338270
Total Educational and General 44889383 37053401 42938403
AUXILIARY ENTERPRISES
Dormitories 5977567 6087951 4573835
Dining Halls 14288310 12297070 11601902
Stores 328332 259885 155440
Total Auxiliary Enterprises 20594209 18644906 16331177
Total Cost Payments 65483592 556983Q7 592695801141
UNIVERSITY SYSTEM OF GEORGIA
ABRAHAM BALDWIN AGRICULTURAL COLLEGE TIFTON
YEAR ENDED JUNE 30
BY OBJECT 1962 1961 1960
EXPENSE
Personal Services 36146478 30636912 27865778
Travel Expense 537967 552191 441501
Supplies Materials 15523777 13435799 12687961
Communication 704659 635270 593102
Heat Light Water 1297386 1260011 1216074
Printing PublicityJ 157830 160750 151109
Repairs 889410 910421 683670
Rents 1484947 1140216 143982
Insurance Bonding 1295211 1175890 1079749
Pensions Ret Systems 997326 835986 649440
Equipment 1576527 1171682 944634
Miscellaneous 386962 275635 527568
Total Expense Payments 60998480 52190763 46984568
OUTLAY
Land Bldgs Improvements 3669379 1775760 9584643
Equipment 815733 1731784 2700369
Total Cost Payments 65483592 55698307 59269580
Number of Employees on Payroll
June 30 63 53 49
Average Enrollment
Fall Quarter 702 616 594
Winter Quarter 674 568 509
Spring Quarter 584 424 425
AverageRegular Term 653 536 509
Summer School 123 125 79
Cost PaymentsRegular Term
Fall Winter Spring Quarters
Expense 60398480 51965763 46714568
Outlay 4485112 3507544 12285012
TotalRegular Term 64883592 55473307 58999580
Summer School 600000 225000 270000
Total Cost Payments 65483592 55698307 592695801142
UNIVERSITY SYSTEM OF GEORGIA
ABRAHAM BALDWIN AGRICULTURAL COLLEGE TIFTON
YEAR ENDED JUNE 30
BY OBJECT Contd Annual Student Per Capita Cost Regular Term Fall Winter Spring Quarters 1962 92494 6868 1961 96951 6544 1960 91777 24135
99362 103495 115912
PUBLIC TRUST FUNDS
Student Loan Funds held on June 30 1962 amounted to 517351 of
which 298086 was cash in bank and 219265 invested in loans to students
PRIVATE TRUST AND AGENCY FUNDS
Private Trust and Agency Funds held by the College on June 30 1962
amounted to 2260194 and these accounts are detailed on page 14 of unit
report
GENERAL
All employees of the University System are covered in a blanket surety
bond for 10000000 each Detail of bond will be found in report covering
examination of the Regents Office of the University System of Georgia
Books and records of the Abraham Baldwin Agricultural College have
been well kept All receipts disclosed by examination have been accounted
for and expenditures for the period under review were within the limits of
budget approvals and supported by proper voucher
Appreciation is expressed to the officials and staff of the College for the
cooperation and assistance given the State Auditors office during this ex
amination and throughout the year1143
UNIVERSITY SYSTEM
UNIVERSITY OF GEORGIA
ATHENS
51144
UNIVERSITY SYSTEM OF GEORGIA
UNIVERSITY OF GEORGIA ATHENS
RECEIPTS 1962 1961
INCOME FROM STATE REVENUE ALLOTMENTS
Transfers Other Spending Units10 766 37512 9 379 239 43
Transfers from Public Trust Funds 4752502 4235379
Revenues Retained
Grants from U S Government 342114944 322789141
Grants from Counties and Cities 5 970 00
Donations 332287449 246612761
Interest Earned 15303509 19390867
Earnings Educational Services 6154 410 83 4 694 675 29
Earnings Development Services 144580035 128860958
Total Income Receipts25 311170 34 21 298 775 78
NONINCOME
Public Trust Funds
Transfers to Spending Units 5123636
Transfers to Other Trust Funds 2 848 50
Investments 28727177
Income 38630760
Gifts for Principal 27 221 44
Private Trust Funds 98552756
CASH BALANCES JULY 1st
Budget Funds 529900155
Public Trust Funds 217 062 35
Private Trust Funds 366 43118
Totals3282590893
44 52413
2 44415
444 041 50
376 567 34
37 53918
993 641 64
5 517 918 85
203 097 51
399 983 36
29 224 596 881145
UNIVERSITY SYSTEM OF GEORGIA
UNIVERSITY OF GEORGIA ATHENS
PAYMENTS 1962 1961
EXPENSE
Personal Services15 445 600 77 13 762189 66
Travel 51710558 48941753
Supplies Materials 238476428 215956100
Communication 16617433 14746771
Heat Light Power Water 54556830 50524569
Publications Printing 21994442 17390302
Repairs 33218842 27073483
Rents 11619896 24890381
Insurance 24789103 26018104
Pensions Benefits 27880737 24926732
Equipment 118429353 98869434
Miscellaneous 103657506 68782488
Total Expense Payments22 475112 05 19 943 390 83
OUTLAYS
Lands Improvements
Personal Services 10742586 10735259
Supplies Materials 13953761 13949407
Printing Publicity 3683
Repairs 23372429 19829896
Rents 180
Insurance 176383 183600
Miscellaneous 104 85
Contracts 1326 14925 77600317
Equipment 286 669 40 351 210 81
Total Outlay Payments 209530707 157430225
Total Cost Payments24 570 41912 2151769308
NONCOST
Public Trust Funds
Investments 65344785 78568254
Expenses Objects of Trust 569944 1153236
Private Trust Funds 100130947 102719382
CASH BALANCES JUNE 30th
Budget Funds 603975277 529900155
Public Trust Funds 20463101 21706235
Private Trust Funds 35064927 36643118
Totals3282590893 29224596881146
UNIVERSITY SYSTEM OF GEORGIA
UNIVERSITY OF GEORGIA ATHENS
CONSOLIDATED BALANCE SHEET
JUNE 30 1962
ASSETS
CURRENT ASSETS
Cash Assets
Cash on Hand and in Banks
Budget Funds 573017539
Public Trust Funds 20463101
Private Trust Funds 72225615
Escrow Funds 240000
6 659462 55
Funds Held by Univ System Bldg AuthFor
Construction 30957738 696903993
Accounts Receivable 12726561
Inventories 45666377
755296931
FIXED ASSETS
Invested in Plant
Land 283827352
Buildings3889704835
Improvements Other Than
Buildings L 67835011
Equipment 1241274734
FourH Club Rock Eagle 220314080
Negro 4H Club Dublin 350 308 55
Public Trust Fund Investments
Stocks 6327991
Bonds 233917250
BuildingsUniv of Ga 880 86788
Fraternity Homes 791625
Real Estate 100000
Savings Accounts 802102
North Georgia College 2462304
Catholic Student Center 8 21202
Student Notes 129859002
58 379 868 67
4 631 682 64 63 011 551 31
70 564520 62
1147
UNIVERSITY SYSTEM OF GEORGIA
UNIVERSITY OF GEORGIA ATHENS
CONSOLIDATED BALANCE SHEET
JUNE 30 1962
LIABILITIES RESERVES FUND BALANCES
AND SURPLUS
LIABILITIES
Accounts Payable 1044746
Purchase Orders Outstanding 317571 82
RESERVES
For Fee Deposits 24852000
Unearned Income 35906894
Inventories 50497745
Insurance 1876900
Restricted Funds 160688326
Plant Additions and Improvements 206123964
Cow Testing 87970
Ga Crop Imp Assn 20081
Visual Aid 841603
Corn Meal Enrichment 66110
Ga Commod Comm for Peanuts 168272
Dept of Agriculture 182708
FourH Club Projects 8371607
Federal FundsVarious 3349402
Sou Piedmont Exp Station 587162
Seed Revolving Fund 5 64740
328019 28
4 941 85484
FUND BALANCES
Public Trust Funds
For Objects of Trust 8634088
For Investment 474997277
Total Public Trust Funds 483631365
Private Trust and Agency Funds 722 25615
Escrow Funds 240000 556096980
SURPLUS
Invested in Plant5837986867
For Operations 135380803 5973367670
Total 70564520621148
UNIVERSITY SYSTEM OF GEORGIA
UNIVERSITY OF GEORGIA ATHENS
SUMMARY
FINANCIAL CONDITION
EDUCATIONAL AND GENERAL
The University of Georgia at Athens ended the fiscal year on June 30
1962 with a surplus of 58614621 for general operations after providing the
necessary reserve of 26613822 for liquidation of accounts payable and out
standing purchase orders and reserving 23970217 for unearned income
4015400 for work in progress 123222483 for restricted funds 6695000
for fee deposits 1876900 for insurance 166783539 for plant additions
and improvements and 25000000 for inventories
AUXILIARY ENTERPRISES
The Auxiliary Enterprises Account ended the fiscal year on June 30 1962
with a surplus of 36182218 after providing the necessary reserves of
8395102 for unearned income 18157000 for dormitory deposits
8401793 for repairs and replacements 847868 for liquidation of out
standing purchase orders and 25497745 for inventories
DIVISION OF CONTINUING EDUCATION
The Division of Continuing Education ended the fiscal year on June 30
1962 with available surplus of 10333997 after providing reserve of
542393 to cover outstanding purchase orders and reserving 3541575 for
unearned income 15185518 for other reserves and 3057406 for re
stricted funds
EXPERIMENT STATIONSGENERAL
The accounts of the Experiment Station General at the close of the fiscal
year on June 30 1962 reflected a cash surplus of 833783 after providing
the necessary reserve of 98964 for accounts payable
FINANCIAL CONDITION
BRANCH EXPERIMENT STATIONS
This activity covering operations of three substations at Calhoun
Midville and Americus had a surplus of 3333679 on June 30 1962 after
providing reserve of 71130 for plant additions and improvements and
3429133 for purchase orders outstanding and 481657 for restricted funds1149
UNIVERSITY SYSTEM OF GEORGIA
UNIVERSITY OF GEORGIA ATHENS
COLLEGE EXPERIMENT STATION
The accounts of the College Experiment Station reflected a surplus of
1693982 on June 30 1962 after providing reserve of 323966 to cover
outstanding purchase orders and reserving 19224009 for restricted funds
and 2021929 for plant additions and improvements
OPERATING ACCOUNTS
AVAILABLE INCOME AND OPERATING COSTS
Income receipts of the six funds referred to in the foregoing summary of
financial condition amounted to 1818975940 and consisted of 862513000
allotments by the Regents 4752502 income from Public Trust Funds
15104409 Grants from the U S Government 285475220 gifts for
restricted purposes 253799223 student fees 202352822 sales and
services 171937242 from Dormitories and dining halls and 100965262
from printing department university stores and other sources transfers of
25758412 from other spending units of the State Government less transfers
of 103682152 to other funds of the University
These receipts are distributed by funds as follows
Educational and General Fund1265549027
Auxiliary Enterprises 200712519
Division of Continuing Education135743647
Experiment StationsGeneral 4944831
Branch Experiment Stations 45289572
College Experiment Station 166736344
1818975940
Analysis of income receipts by funds and by source of income will be
found on pages 35 through 48 of the unit report
The 1818975940 income provided and the 478547864 cash balance
at the beginning of the period made 2297523804 funds available with
which to meet operating costs in the year
1555375131 of the available funds was expended for operating expenses
and 198988800 paid for land buildings improvements and equipment
leaving cash balance on hand June 30 1962 of 5431598731150
UNIVERSITY SYSTEM OF GEORGIA
UNIVERSITY OF GEORGIA ATHENS
Cost payments for the year are distributed to the various funds as follows
Educational and General
Expense1029857331
Outlay 193364694 1223222025
Auxiliary Enterprises
Expense 177629890
Division of Continuing Education
Expense 140144489
Experiment StationsGeneral
Expense 5164259
Branch Experiment Stations
Expense 42040432
Outlay 295152 42335584
College Experiment Station
Expense 160538730
Outlay 5328954 165867684
Total 1754363931
COMPARISON OF OPERATING COSTS
Expenditures for the operating costs of all activities at the University
the past year are compared in the following statement with the previous years
cost payments
YEAR ENDED JUNE 30
BY ACTIVITY 1962 1961
UNIVERSITY OF GEORGIAATHENS
EDUCATIONAL AND GENERAL
Administration and General 66464898 63261935
Student Welfare 20044108 16406622
PlantMaintenance 125082023 107444701
PlantOutlay 193364694 145578903
Library 49669980 43673691
Instruction 468821231 410467807
Activities Related to Inst 5177303 4842926
Research 210167020 168544313
Extension 65257331 50967067
Restricted Funds 19173437 15621274
Total Educational and General1223222025 10268092391151
UNIVERSITY SYSTEM OF GEORGIA
UNIVERSITY OF GEORGIA ATHENS
YEAR ENDED JUNE 30
BY ACTIVITY Contd 1962
AUXILIARY ENTERPRISES
Dormitories 44947728
Dining Halls 63312265
Dormitories and Dining HallsGeneral 21930520
Printing Department 20123218
Student HealthInfirmary 13596703
Book Store and Student Union 13374569
University Theatre 344887
1961
35391355
55424828
16633757
15236884
11967927
12236615
177629890 146891366
DIVISION OF CONTINUING EDUCATION
Administration 10476184 10041046
Communications 23997420 24706733
Evaluation Service 1588796 1451914
Extension Classes 14049127 12324818
Conferences and Institutes 14017675 11820204
Gift Shop 2584436 2372706
Instruction Service 4432539
Home Study 3745729 3628430
Outdoor Recreation 538952 642102
WXGATV 2842448
Albany Center 3135725 2986083
Gainesville Center 1298510 1175696
Marietta Center 5714157 3554461
Rome Center 1178868 1213390
Waycross Center 3187608 3188128
Continuing EducationRooms 17397379 16586376
Continuing EducationFood 24170162 23459403
Liberal StudiesFord Adult Education 2226955
General 1806513 1954635
Basic Issues Prog 734653
U S Dept Health Ed and WelfareMedia 417202 554675
US Dept Health ServiceTeach Asst 124685
Plant Operations 5035990 5830251
Total Div of Continuing Education 140144489 132048275
EXPERIMENT STATIONSGENERAL
Administration and General 5164259 5130950
Total Exp StationsGeneral 5164259 51309501152
UNIVERSITY SYSTEM OF GEORGIA
UNIVERSITY OF GEORGIA ATHENS
YEAR ENDED JUNE 30
BY ACTIVITY Contd 1962 1961
BRANCH EXPERIMENT STATIONS
Administration and General 5408433 5537698
Americus Nurseries and Branches 36631999 35392007
PlantOutlay 295152 1431142
Total Branch Experiment Stations 42335584 42360847
COLLEGE EXPERIMENT STATION
Administration and General 4066265 3632329
Plant MaintenanceGeneral 2937503 2928396
Research 115382124 101255678
Services Related to Research 38152838 36835074
PlantOutlay 5328954 3961162
Total College Experiment Stations 165867684 148612639
Total Cost PaymentsUniv of Ga Athens1754363931 1501853316
GEORGIA EXPERIMENT STATION
EXPERIMENT GA
Business Office 1587471 1503750
Directors Office 1979265 1830764
General Institution 5905353 5368151
Physical Plant 7924048 7243495
Library 1794263 1849023
Research 155747800 147682018
PlantOutlay 732220 2868019
Total Cost PaymentsGa Exp Station 175670420 168345220
GEORGIA COASTAL PLAIN EXPERIMENT
STATION TIFTON GA
Administration and General 6823101 5947589
Plant Operations and Improvements 6089429 6559250
Library 1433572 1192932
Agricultural Engineering 2125406 1682854
Agronomy 5427164 4932811
Animal Husbandry 14158825 12126870
Animal Pathology 8622851 7015348
Apiculture 408790 151657
Plant Pathology 1789164 1580217
Dairy 2961282 2938384
Entomology 1140000 831459
Forage and Pasture 1628764 1923765
Grass Breeding 2147617 1669401
Horticulture 7213050 6077042
1153
UNIVERSITY SYSTEM OF GEORGIA
UNIVERSITY OF GEORGIA ATHENS
YEAR ENDED JUNE 30
BY ACTIVITY Contd 1962 1961
GEORGIA COASTAL PLAIN EXPERIMENT
STATIONTifton Ga Contd
Range Grazing 2359684 1976143
Shade Tobacco 3466166 3525934
Soils 1969762 2054480
Tidewater Station 236267
Tobacco 1436090 1655996
TobaccoBlank Shank 3654078
Turf 393360 491406
PlantOutlay 3611235
Total Cost PaymentsGa Coastal Plain
Experiment Station 78859390 64569805
AGRICULTURAL EXTENSION SERVICE
Administration 16371400 15988256
Information 16854916 14611749
County Operations 280253803 267703274
Home Economics 11363194 9497543
Agriculture Production Development 48926456 49274648
Agriculture Marketing 10666495
4H Club WorkYouth Program 14809612 15672882
Public Affairs 1998534
Entomology Survey 1019964 959227
Cotton Utilization 3889664
Economics and Marketing 930000 1477929
MarketingVarious 11313597
Special Cow Testing 1197290
Peanut Production and Mechanization 144228
4H Club Projects 39722615 30501862
Total Cost PaymentsAg Ext Ser 448148171 417000967
Total Cost Payments2457041912 2151769308
BY OBJECT
Personal Services1544560077 1376218966
Travel Expense 52523227 48941753
Supplies Materials 237663759 215956100
Communication 16617433 14746771
Heat Light Power Water 54556830 50524569
Printing Publications 21994442 17390302
Repairs 33218842 27073483
Rents 11619896 138984911154
UNIVERSITY SYSTEM OF GEORGIA
UNIVERSITY OF GEORGIA ATHENS
YEAR ENDED JUNE 30
BY OBJECT Contd 19M 1961
Insurance and Bonding 24789103 26018104
Pensions 27880737 24926732
Equipment 118429353 98869434
Miscellaneous 103657506 79774378
Total Expense Payments2247511205 1994339083
Outlay
Land Bldgs Improvements 180863767 122309144
Equipment 28666940 35121081
Total Cost Payments2457041912 2151769308
Number of Employees on Payroll at end of
Payroll Period 2898 2865
Average Student Enrollment
Fall Quarter 8647 7538
Winter Quarter 8275 7156
Spring Quarter 7934 6847
AverageRegular 8285 7180
Summer School 3988 3501
Cost PaymentsRegular Term
Fall Winter Spring Quarters
Educational and General Expense1029857331 881230336
Less Summer School Cost 28156746 23298422
1001700585 857931914
Auxiliary EnterprisesExpense 177629890 146891366
1179330475 1004823280
Educational and GeneralOutlay 193364694 145578903
Total Cost PaymentsRegular Term1372695169 1150402183
Annual Student Per Capita Cost
Based on Educational and General Fund and
Auxiliary Enterprises Cost
Expense 142345 139949
Outlay 23339 20276
165684 1602251155
UNIVERSITY SYSTEM OF GEORGIA
UNIVERSITY OF GEORGIA ATHENS
PUBLIC TRUST FUNDS
Public Trust Funds consist of Student Loan Funds and Endowment or
nonexpendable funds
Receipts of Student Loan Funds and Endowment Funds in the year
ended June 30 1962 were 28727177 from investments realized 38630760
income of trusts and 2722144 gifts for principal and total of 70080081
which with a cash balance of 21706235 on hand at the beginning of the
period made a total of 91786316 to be accounted for
From the 91786316 to be accounted for 5123636 was transferred to
State spending units and 284850 to other Public Trust Funds in accord
ance with trust agreements leaving net of 86377830
Of the 86377830 net funds 65344785 was reinvested 569944 was
expended for objects and expense of trusts and a balance of 20463101 re
mained on hand June 30 1962
Student Loan Funds on June 30 1962 was invested as follows
Stocks and Bonds 34847200
BuildingsUniversity of Georgia 16580959
BuildingsNorth Georgia College Dahlonega 2462304
Fraternity Homes 791625
Catholic Student Center 821202
Savings Account 344805
Student Notes 129859002
Total InvestmentsLoan Funds185707097
Cash on Hand and in Bank
For Loans to Students 3322254
For Investment 6574330
195603681
Endowment Funds held on June 30 1962 totaled 288027684 consist
ing of 274461167 invested as shown below and 10566517 cash balance
on hand1156
UNIVERSITY SYSTEM OF GEORGIA
UNIVERSITY OF GEORGIA ATHENS
Stocks and Bonds205398041
BuildingsUniversity of Georgia 71505829
Real Estate 100000
Savings Account 457297
Total InvestmentsEndowment Funds277461167
Cash on Hand and in Bank
For Objects of Trust 5311834
For Investment 5254683
288027684
The investment of Public Trust Funds in buildings of the University of
Georgia and other units of the University System of Georgia as well as
Fraternity Homes is being liquidated under an amortization plan as shown
on schedules in the unit report
In the year ended June 30 1962 2177228 of Loan Funds was transferred
to the Educational and General Fund of the University to be used for scholar
ships awards and endowment income in accordance with trust indentures
and resolution adopted by the Regents of the University System at the
March 11 1953 meeting as follows
Therefore upon the recommendation of the Committee on Loan Funds
with motion by Regent John J McDonough variously seconded and un
animously adopted it was
Resolved That the Board of Regents of the University System of Georgia
shall and it does hereby authorize 1800000 to be deducted from trust funds
of the University of Georgia which are unrestricted as to loans or scholar
ships and used for the purpose of establishing at the University one hundred
annual scholarships in the amount of 18000 each for Georgia Residents
and authorize the details of the scholarships to be worked out under the
direction of the President of the University of Georgia
Resolved Further That the Board of Regents shall and it does hereby
authorize the balance of the trust funds of the University of Georgia which
are unrestricted as to loans or scholarships to be invested and the income
therefrom used for similar scholarships The balance in this fund will be
approximately 62700000
Resolved Further That the Board of Regents shall and it does hereby
authorize the University of Georgia to change its regulations governing its
loan funds so that the maximum loan to any student at the University of
Georgia shall be limited to fees room and board and so that the minimum1157
UNIVERSITY SYSTEM OF GEORGIA
UNIVERSITY OF GEORGIA ATHENS
rate of interest on such loans shall be two per cent and the maximum rate
shall be five per cent with every effort to standardize at three per cent for
the present
Resolved Further That the Board of Regents shall and it does hereby
authorize and direct Deputy Assistant Attorney General G Arthur Howell
Jr to secure a court order on the Mitchell Fund at the University of Georgia
similar to the court order secured by Vanderbilt University in Tennessee
Resolved Further That the Board of Regents shall and it does hereby
authorize the Loan Fund Committee to continue and complete the work
for which it was established
PRIVATE TRUST AND AGENCY FUNDS
Private Trust and Agency Funds being administered on June 30 1962
amounted to 63575441 of which 32807963 was for student organi
zations and others 15637558 U S Withholding taxes to be remitted to the
Director of Internal Revenue 5920223 contributions for remittance to the
Teacher Retirement System 1770 contributions to be remitted to the
Employees Retirement System 6720831 Social Security contributions to
be remitted to the Employees Retirement System and 2487096 State of
Georgia Income Tax to be remitted to the Department of Revenue Income
Tax Unit
PLANT
On June 30 1962 the University of Georgia had an investment of
5837986867 in land buildings and equipment as follows
Land 283827352
Buildings 3889704835
Improvements other than Buildings 167835011
Equipment 1241274734
FourH Club Rock Eagle 220314080
Negro FourH Club Dublin 35030855
58379868671158
UNIVERSITY SYSTEM OF GEORGIA
UNIVERSITY OF GEORGIA ATHENS

These plant fund assets are distributed to the several funds or divisions
of the University as follows
University of Georgia 4687464408
Branch Experiment Stations 101507592
College Experiment Station 137374098
Georgia Experiment Station 430379383
Coastal Plain Experiment Station 192001392
Agriculture Extension Service 289259994
5837986867
GENERAL
All employees in the University System are covered in a blanket surety
bond for 10000000 each Detail of bond will be found in report covering
examination of the Regents Office of the University System of Georgia
All receipts disclosed by examination have been accounted for and expendi
tures for the period under review were within the limits of budget approvals
and supported by proper voucher
Appreciation is expressed to the officials and staff of the University of
Georgia for the cooperation and assistance given the State Auditors office
during this examination and throughout the year
1159
UNIVERSITY SYSTEM OF GEORGIA
UNIVERSITY OF GEORGIA ATHENS
GEORGIA EXPERIMENT STATIONEXPERIMENT
CURRENT BALANCE SHEET
JUNE 30 1962
ASSETS
CURRENT ASSETS
Available Cash
Budget Funds 12490349
Escrow Funds 240000
Accounts Receivable
State of GaDept of Agri 606800
USDA 282500
Natl Science Foundation 2170000
FIXED ASSETS
Invested in Plant
Land
Buildings
Improvements Other Than Bldgs
Equipment
Total Assets
12730349
3059300 15789649
164217094
122394165
6901882
136866242
430379383
446169032
LIABILITIES RESERVES SURPLUS
LIABILITIES
None Reported
RESERVES
For Southern Piedmont Exp Station 5 871 62
For Commercial Funds for Research 2028546
For Seed Revolving Fund 5 647 40
For Escrow Funds 240000
For Plant Improvements 7000262
For Eatonton Area Restricted Funds 1670525
SURPLUS
Invested in Plant430379383
For Operations 3698414
120912 35
4 340 77797
4 461 690 321160
UNIVERSITY SYSTEM OF GEORGIA
UNIVERSITY OF GEORGIA ATHENS
GEORGIA EXPERIMENT STATIONEXPERIMENT
SUMMARY
FINANCIAL CONDITION
The Georgia Experiment Station at Experiment Georgia ended the
fiscal year on June 30 1962 with a surplus of 3698414 after providing re
serves of 240000 for funds held in escrow 7000262 for plant additions
and improvements 2028546 for commercial fund projects and 2822427
for other restricted funds
AVAILABLE INCOME AND OPERATING COSTS
Income receipts in the fiscal year ended June 30 1962 were 179110353
of which 56572152 was State aid 101905400 from U S Government
grants 4178717 donations for research 16044084 earnings from sales
rents and other sources and 410000 transferred from Branch Experiment
Station
The 179110353 income together with the cash balance of 9050416
on hand at the beginning of the fiscal year made a total of 188160769
available
174938200 of the available funds was expended in the year for current
operating expenses 732220 was paid for new buildings and improvements
and 12490349 remained on hand June 30 1962 the end of the fiscal year
COMPARISON OF OPERATING COSTS
Expenditures for the past three years are compared in the following
statement
1161
UNIVERSITY SYSTEM OF GEORGIA
UNIVERSITY OF GEORGIA ATHENS
GEORGIA EXPERIMENT STATIONEXPERIMENT
YEAR ENDED JUNE 30
BY ACTIVITY 1960 1961 1962
Administration 8332934 8702665 9479089
Plant 13526743 10111514 8649268
Library 1728539 1849023 1794263
Research141332099 147682018 155747800
Total Cost Payments1 649 20315 1 683 452 20 SI 756 704 20
BY OBJECT
EXPENSE
Personal Services1149 943 31 1 227 548 63 1 305199 71
Travel Expense 2957598 3799798 2943138
Supplies Materials 18633433 18031434 17945830
Communications 1011661 941782 995724
Heat Lights Power Water 2116416 2197682 2061430
Printing and Publicity 678079 610921 795048
Repairs 3272992 2085570 2035270
Rents 1641246 1614907 2462221
Insurance Bonding 1518711 1265187 1578867
PensionsSocial Security 2221717 2552719 2619296
Equipment 9541566 9561915 10273606
Miscellaneous 45306 60423 707799
Total Expense Payments1 586 330 56 1 654 77201 1 749 382 00
OUTLAY
Land Bldgs Improvements 60 562 62 28128 75 7 322 20
Equipment 230997 55144
Total Cost Payments164920315 168345220 175670420
Number of Employees on Payroll
June 30 194 199 188
GENERAL
The Georgia Experiment Station is operated in cooperation with and under
the supervision of the Division of Experiment Stations of the U S Depart
ment of Agriculture for the purpose of agricultural research1162
UNIVERSITY SYSTEM OF GEORGIA
UNIVERSITY OF GEORGIA ATHENS
GEORGIA EXPERIMENT STATIONEXPERIMENT
The Station used purchase orders of the State Purchasing Department for
purchases made from State funds but does not secure purchase orders for
expenditures made from Federal funds citing as authority the following
ruling
United States Department of Agriculture miscellaneous publication
No 515 issued March 1943 revised September 1946
Federal Legislation rulings and regulations affecting the State Agri
cultural Experiment Stations
Section Use of FederalGrant Funds
Responsibility of the State Director
Page 34 Last Paragraph
While the Experiment Stations may take advantage of State con
tracts and the services of State officials in the purchase of supplies and
equipment from the FederalGrant funds the Solicitor of the Depart
ment of Agriculture under date of December 17 1936 rendered the
opinion that
It would seem to be obvious that State contract for the purchase of
supplies which must necessarily be concerned with and limited in
application to expenditures of State funds can have no control over or
applicability to expenditures of Federal funds such as all these various
funds are by those with whom such funds have been placed in trust
for the accomplishment of specified purposes even though such persons
may be officers or employees of the State
The within report of the Georgia Experiment Station University of
Georgia covers the operations of the Station at Experiment Georgia with
substations at Blairsville and the project at Eatonton as well as Southern
Piedmont Experiment Station Sales Fund1163
UNIVERSITY SYSTEM OF GEORGIA
UNIVERSITY OF GEORGIA ATHENS
GEORGIA COASTAL PLAIN EXPERIMENT STATION TIFTON
CURRENT BALANCE SHEET
JUNE 30 1962
ASSETS
CURRENT ASSETS
Available Cash
Budget Funds
General 3835020
Restricted 11003700
Plant 2644393 17483113
FIXED ASSETS
Invested in Plant
Land 22447770
Buildings104620144
Improvements Other Than Bldgs 21 79710
Equipment 62753768 192001392
2 094 84505
LIABILITIES RESERVES SURPLUS
LIABILITIES
None Reported
RESERVES
For Restricted Funds 11003700
For Plant Funds 2644393 13648093
SURPLUS
Invested in Plant1 920 01392
For Operations 3835020 195836412
2 094 845051164
UNIVERSITY SYSTEM OF GEORGIA
UNIVERSITY OF GEORGIA ATHENS
GEORGIA COASTAL PLAIN EXPERIMENT STATION TIFTON
SUMMARY
FINANCIAL CONDITION
The Georgia Coastal Plain Experiment Station at Tifton ended the fiscal
year on June 30 1962 with a surplus of 3835020 after providing reserves of
11003700 of funds donated for restricted purposes and 2644393 for plant
improvement funds
AVAILABLE INCOME AND OPERATING COSTS
Transfers to the Station in the year ended June 30 1962 were 46700000
from the University of Georgia and 5806100 from the State Department of
Agriculture under terms of contracts for animal pathology In addition to the
funds received through transfers 6617717 was received in gifts and grants
and 24221772 earnings from sales and services making total receipts for
the year 83345589
The 83345589 income receipts and the 12996914 cash balance at the
beginning of the fiscal year made a total of 96342503 funds available
75248155 of the available funds was expended for the general operating
expenses of the Station in the year 3611235 was paid for improvements
to the plant and 17483113 remained on hand June 30 1962 the end of the
fiscal period under review
COMPARISON OF OPERATING COSTS
Expenditures for the past three years are compared in the following
statement1165
UNIVERSITY SYSTEM OF GEORGIA
UNIVERSITY OF GEORGIA ATHENS
GEORGIA COASTAL PLAIN EXPERIMENT STATION TIFTON
YEAR ENDED JUNE 30
BY ACTIVITY 1960 1961 1962
Administration and General 5757252 5947589 6823101
PlantOperations 5101122 5311590 6089429
PlantImprovements 5480955 1247660 3611235
Library 1031849 1192932 1433572
Agricultural Engineering 1958022 1682854 2125406
Agronomy 4553369 4932811 5427164
Animal Husbandry 13668155 12126870 14158825
Animal Pathology 6837898 7015348 8622851
Apiculture 408790
Agriculture 360340 151657
Plant Pathology 1483556 1580217 1789164
Dairy 2524921 2938384 2961282
Entomology 647844 831459 1140000
Forage and Pasture 1379463 1923765 1628764
Grass Breeding 1774485 1669401 2147617
Horticulture 6227822 6077042 7213050
Range Grazing 1869046 1976143 2359684
Shade Tobacco 3273094 3525934 3466166
Soils 1829511 2054480 1969762
Tidewater Station 224805 236267 00
Tobacco 1491927 1655996 1436090
TobaccoBlack Shank 3654078
Turf 402931 491406 393360
Total Cost Payments 678 783 67 645 698 05 788 593 90
BY OBJECT
EXPENSE
Personal Services 38384075
Travel Expense 718196
Supplies Materials 122 56113
Communications 647815
Heat Lights Power Water 1548127
Printing and Publicity 2117 39
Repairs and Alterations 6 846 38
Rents 1024640
Insurance Bonding 998611
Pensions Ret Systems 1274597
Equipment 3885354
Miscellaneous 7 63507
Total Expense Payments 623 97412
392 222 19
8 507 65
112 837 99
8 062 72
15 701 94
1 57404
8 070 38
12 35913
9 037 83
13 099 49
43 937 71
7 810 38
444 949 98
12 284 25
132 79213
11 076 61
17 939 44
1 539 21
9 41618
8 292 55
14020 97
15 534 90
80 855 52
3 779 81
63322145 752481551166
UNIVERSITY SYSTEM OF GEORGIA
UNIVERSITY OF GEORGIA ATHENS
GEORGIA COASTAL PLAIN EXPERIMENT STATION TIFTON
YEAR ENDED JUNE 30
BY OBJECT Contd 1960 1961 1962
OUTLAY
Lands Buildings Improvements
and Equipment 5480955 1247660 3611235
Total Cost Payments 678 783 67 645 69805 788 593 90
Number of Employees on Payroll
June 30 97 92 78

GENERAL
The Georgia Coastal Plain Experiment Station serves the southern part
of the State in experimental work on plants suitable for farms in the section
development of new projects for use of farm and range land in analysis of
soils in study of plant diseases and in working for elimination and control
of disease as well as work on breeding cattle and grazing facilities working
in conjunction with the U S Department of Agriculture in these activities
1167
UNIVERSITY SYSTEM OF GEORGIA
UNIVERSITY OF GEORGIA ATHENS
AGRICULTURAL EXTENSION SERVICE
CURRENT BALANCE SHEET
JUNE 30 1962
ASSETS
CURRENT ASSETS
Available Cash
Budget FundsFederal 33 49402
State and Other 274 925 40 308 419 42
Private Trust and Agency Funds
Accounts Receivable
Air Travel
U S Govt Agri Rsch Survey
42500
4182
86 501 74
394 921 16
466 82 395 387 98
FIXED ASSETS
Invested in Plant
FourH Club Rock Eagle 220314080
Negro FourH Club Dublin 35030855
Equipment 33915059 289259994
328798792
LIABILITIES RESERVES SURPLUS
LIABILITIES
Accounts Payable
Interest on Temp InvestmentsDue to V S
Government 369407
Persian Rug Co Carpets 576375
RESERVES
Cow Testing 87970
Ga Crop Improvement Assn 20081
Visual Aid 841603
Corn Meal Enrichment 66110
Ga Commod Comm for Peanuts 168272
Dept of Agriculture 182708
FourH Club Projects 8371607
Private Trust and Agency Funds 86 50174
Federal FundsVarious 3349402
SURPLUS
Invested in Plant 289259994
For Operations 16855089
9 457 82
217 379 27
3 061150 83
3 287 987 92
41168
UNIVERSITY SYSTEM OF GEORGIA
UNIVERSITY OF GEORGIA ATHENS
AGRICULTURAL EXTENSION SERVICE
SUMMARY
FINANCIAL CONDITION
The Agricultural Extension Service of the University of Georgia at
Athens ended the fiscal year on June 30 1962 with a surplus of 16855089
after providing reserves of 8371607 for FourH Club Park Projects
841603 for Visual Aid Program 66110 for Corn Meal Program Funds
8650174 for Private Trust and Agency Funds 459031 for funds reserved
for other special purposes and 3349402 for various Federal Funds and re
serving 945782 for liquidation of outstanding accounts payable
Assets on this date consisted of 39492116 cash in banks and accounts
receivable of 46682
AVAILABLE INCOME AND OPERATING COSTS
Federal Grants to the Extension Service in the year ended June 30 1962
were 225105135 allotment of State Appropriation funds by the Regents
of the University System was 182000000 and 42580017 was received
from FourH Club Projects and other sources making total income receipts
for the year 449685152
The 449685152 income together with the 29304961 cash balance at
the beginning of the fiscal period made a total of 478990113 available
441949719 of the available funds was expended in the year for budget
approved items of expense 6198452 was paid for buildings and improve
ments and 30841942 remained on hand June 30 1962 the end of the fiscal
year1169
UNIVERSITY SYSTEM OF GEORGIA
UNIVERSITY OF GEORGIAATHENS
AGRICULTURAL EXTENSION SERVICE
COMPARISON OF OPERATING COSTS
Expenditures of the Agricultural Extension Service for the past three years
are compared in the following statement
YEAR ENDED JUNE 30
BY ACTIVITY
1960
1961
1962
Administration 11353607
Information 11616782
County Operations260884627
Home Economics 7310673
Agri Production Development 45009546
Agricultural Marketing
4H Club WorkYouth Pro gram 142 54226
Public Affairs
Entomology Survey 920489
Cotton Market Educ Service 151753
Cotton Utilization
Economics and Marketing 10000 50
Special Cow Testing
Peanut Production and Mechanization
Consumer Education 16 62892
Egg Marketing 1235430
Dairy Marketing 1528080
Cotton Gin Marketing 9 808 49
Forestry Marketing 1885700
Information and Statistics
Marketing 1003167
Seed Marketing 1076971
Corn Meal Enrichment 849770
Visual Aid 164955
Soil Conservation Service 60000
State Dept of Agriculture 519996
Total363469563
FourH Club Projects 26471976
Total Expense Payments3 899 41539
159 882 56
146117 49
2 677 032 74
94 975 43
492 746 48
156728 82
9 59227
11 05914
14 779 29
20 341 92
12 398 99
12127 65
10 45719
19 277 78
1014613
11 477 00
4 496 00
1 35417
3 864 991 05
305 018 62
163 714 00
168 54916
802 53803
113 63194
489 264 56
106 66495
148 09612
19 985 34
10199 64
38896 64
930000
11 972 90
144228
408425556
397 22615
4170 009 67 4 481 481 711170
UNIVERSITY SYSTEM OF GEORGIA
UNIVERSITY OF GEORGIA ATHENS
AGRICULTURAL EXTENSION SERVICE
YEAR ENDED JUNE 30
BY OBJECT 1960 1961 1962
EXPENSE
Personal Services3 051 40988 3 551 377 83 3 743 719 99
Travel Expense 51061740 21329739 22497042
Supplies and Materials 191 873 01 196 476 26 22817527
Communications 2016657 1871039 2161298
Heat Lights Water 3234358 3444511 4055024
Printing and Publicity 1466053 4670736 5276955
Repairs Alterations 1399861 1271424 2616320
Rents 46688 54765 82305
Insurance and Bonding 1261682 1277633 1412712
Equipment 2301983 3452686 3921933
I F Youth Exchange 200000
Pension Payments Soc Sec 17 96573 21 77348 23 63840
Miscellaneous 240436 322338 372764
Total Expense Payments3 893 543 20 4146 57628 441949719
OUTLAY
Supplies and Materials 102760 495
Repairs 190561 2146984 3790674
Equipment 153230 6200 71712
Insurance and Bonding 125600 183600 176383
Printing and Publicity 5000 3683
Plans and Specifications 6000
Contract2 New Buildings 21 500 00
Social Security 68
Miscellaneous 10000 7050
587219 2343339 6198452
3 899 415 39 4170 009 67 4 481 481 71
Number of Employees on Payroll
June 30
831
915
8161171
UNIVERSITY SYSTEM OF GEORGIA
UNIVERSITY OF GEORGIA ATHENS
AGRICULTURAL EXTENSION SERVICE
PRIVATE TRUST AND AGENCY FUNDS
Private Trust and Agency Funds held by the Agricultural Extension
Service at the close of the fiscal year on June 30 1962 amounted to 8650174
consisting of the following accounts
U S Income Tax Withholdings 3735419
Social Security Withholdings 632540
State Retirement 1742000
Federal Retirement 2016964
State Income Tax 523251
8650174
FOURH CLUB PARK PROJECTS
At June 30 1962 the Agricultural Extension Service had three FourH
Club Projects viz Rock Eagle Project in Putnam County the Negro FourH
Club Camp in Laurens County and Camp Wahsega in Lumpkin County
The income from Camp Wahsega comes from FourH Club summer camp
fees and various groups
GENERAL
In the period covered by this report expenditures amounting to
127237146 were made by the various counties of the State as County
NonOffset items directly to employees in Agricultural Extension Service
and were shown on the books as receipts and payments for the fiscal year
ended June 30 1962 for accounting purposes These funds were not received
or disbursed by the Comptroller of the University and therefore have not been
included in this report1173
UNIVERSITY SYSTEM
GEORGIA INSTITUTE OF TECHNOLOGY
ATLANTA1174
UNIVERSITY SYSTEM OF GEORGIA
GEORGIA INSTITUTE OF TECHNOLOGY ATLANTA
RECEIPTS 1962 1961
INCOME FROM STATE REVENUE ALLOTMENTS
Transfers Other Spending UnitsI 559042026 476009705
Transfers from Public Trust Funds 54 829 77 148 87206
Revenues Retained
Grants from Counties and Cities 5000000 5000400
Donations 95275153 115523236
Rents 7223885 8361611
Interest Earned 5897124 12993382
Earnings Educational Services 856318450 851122956
Total Income Receipts1534239615 1483898496
NONINCOME
Public Trust Funds
Income from Investment 17733257 23629012
Gifts for Principal 10949159 6942881
investments 28687764 28161133
Transfers Other Trust Funds 142425 122207
Transfers to College Income 53 829 77 148 62206
Private Trust Funds 170195326 163890376
Total NonIncome Receipts2 223 249 54 2 078 834 03
CASH BALANCES JULY 1st
Budget Funds 684371857 807539968
Public Trust Funds 18492110 21969062
Private Trust Funds 81641583 68383864
Total Cash Balances 784505550 897892894
Totals 2541070119 25896747931175
UNIVERSITY SYSTEM OF GEORGIA
GEORGIA INSTITUTE OF TECHNOLOGY ATLANTA
PAYMENTS 1962 1961
EXPENSE
Personal Services1035542616 942528786
Travel 19213211 17873236
Supplies Materials 111140498 124064056
Communication 13279791 12331258
Heat Light Power Water 30935842 33567936
Publications Printing 8123943 8317542
Repairs 11086649 6974354
Rents 46493434 36353250
Insurance 18836227 16934193
Pensions Benefits 19624824 18522367
Equipment 62619615 61627714
Miscellaneous 42514223 40127401
Total Expense Payments1419410873 1319222093
OUTLAYS
Lands Improvements
Personal Services 17093687 22737638
Supplies Materials 12046723 11281159
Communication 24168
Publications Printing 26956 41400
Repairs 153875 2277544
Contracts 229584511 238482156
Miscellaneous 1772 83788
Equipment 24519783 12916661
Total Outlay Payments 283427307 287844514
Total Cost Paymentsl1702838180 1607066607
NONCOST
Public Trust Funds
Investments 44572611 47469979
Private Trust Funds 164437315 150632657
Total NonCost Payments 209009926 198102636
CASH BALANCES JUNE 30th
Budget Funds 515773292 684371857
Public Trust Funds 26049127 18492110
Private Trust Funds 87399594 81641583
Total Cash Balances 629222013 784505550
Totals2541070119 25896747931176
UNIVERSITY SYSTEM OF GEORGIA
GEORGIA INSTITUTE OF TECHNOLOGY ATLANTA
CURRENT BALANCE SHEET
JUNE 30 1962
ASSETS
CURRENT ASSETS
AVAILABLE CASH
Education and General
Plant Funds
Auxiliary Enterprises
Public Trust Funds
Private Trust or Agency Funds
INVESTMENTS
Education and General
Plant Funds
Auxiliary Enterprises
Public Trust Funds
Private Trust or Agency Funds
7185547
35491311
5920944
13458106
109407397
190000000
335000000
25000000
168790437
10000
88638795
718800437
ACCOUNTS RECEIVABLE
Education and General
Veterans Admin 97900
GTRIResearch Projects 14801782
Other Research12152222
Ga Tech Foundation 9280145
Miscellaneous 1720979
Auxiliary Enterprises
Veterans Administration
Plant Fund
University System Bldg Auth
STORE INVENTORIES
Auxiliary Enterprises
Book Store
Dining Hall
38053028
1200
10023331 48077559
21049019
503394
21552413
877069204
Note Records at Ga Tech indicate a net investment of 3574566596 in the
Physical Plant at June 30 1962
WGST Funds on deposit in banks and invested in U S Bonds not included1177
UNIVERSITY SYSTEM OF GEORGIA
GEORGIA INSTITUTE OF TECHNOLOGY ATLANTA
CURRENT BALANCE SHEET
JUNE 30 1962
LIABILITIES RESERVES AND SURPLUS
CURRENT LIABILITIES
ACCOUNTS PAYABLE
Education and General 4550187
Auxiliary Enterprises 918160 5468347
PURCHASE ORDERS OUTSTANDING
Education and General21966469
Auxiliary Enterprises 227719 22194188 S 27662535
RESERVES
EDUCATION AND GENERAL
Restricted FundsRegular75784354
Restricted FundsStuAid20669446
Unearned Income32324353 128778153
PLANT FUNDS FOR IMPROVEMENTS 3095 320 20
AUXILIARY ENTERPRISES
Unearned Income 3151740
Stores Inventories21552413
For Infirmary 14407971 39112124
PUBLIC TRUST FUNDS
Fund Balances 182248543
PRIVATE TRUST OR AGENCY FUNDS
Fund Balances 109417397 769088237
SURPLUS
FOR OPERATIONS
Education and General
General47720668
Sou Tech Institute 11395538
EngrExperiment Station20827560 79943766
Auxiliary Enterprises 374666 80318432
8770692041178
UNIVERSITY SYSTEM OF GEORGIA
GEORGIA INSTITUTE OF TECHNOLOGY ATLANTA
SUMMARY
FINANCIAL CONDITIONBUDGET FUNDS
EDUCATIONAL AND GENERAL
The Georgia Institute of Technology Atlanta ended the fiscal year on
June 30 1962 with a surplus of 79943766 in its educational and general
fund after providing the necessary reserve of 26516656 to cover accounts
payable and purchase orders outstanding and reserving 309532020 for
plant additions and improvements 96453800 for restricted funds and
32324353 for unearned income
Assets on this date consisted of 496694236 cash on hand in banks and
invested in Time Deposits and U S Bonds and 48076359 in accounts
receivable
AUXILIARY ENTERPRISES
Surplus available for operation of the dormitories dining halls and other
auxiliary enterprises on June 30 1962 was 374666 after reserves of
1145879 had been provided for accounts payable and purchase orders out
standing 21552413 for stores inventory 3151740 for unearned income
and 14407971 for infirmary
Assets on this date consisted of 19079056 cash on hand in bank and
invested in Time Deposits 1200 in accounts receivable and 21552413
invested in stores inventories
OPERATING ACCOUNTSEDUCATIONAL AND GENERAL
INCLUDES PLANT FUNDS
AVAILABLE INCOME AND OPERATING COSTS
Allotments to the Georgia Institute of Technology by the Regents of the
University System of Georgia in the fiscal year ended June 30 1962 were
399700000 for general operations 40900000 for Southern Technical
Institute 81700000 for research engineering and experiment station and
32470000 for additions and improvements to plant making total allot
ments for the year of 554770000
Income from tuition and fees in the year was 336787193 research in
come 306831848 and 149277594 income from other sources and inter
fund transfers which with the allotments from the Regents made total
receipts for education and general fund purposes 13476666351179
UNIVERSITY SYSTEM OF GEORGIA
GEORGIA INSTITUTE OF TECHNOLOGY ATLANTA

From the 1347666635 total income 10530950 was transferred to
Public Trust Funds leaving net income in the amount of 1337135685
The 1337135685 net income and the 648069501 balance on hand
at the beginning of the period made a total of 1985205186 available with
which to meet expenditures approved on budget for the year ended June 30
1962
1205083643 of the available funds was expended for current operating
expenses 283427307 was paid for land buildings improvements and equip
ment and 496694236 remained on hand June 30 1962 the end of the fiscal
year
OPERATING ACCOUNTSAUXILIARY ENTERPRISES
AVAILABLE INCOME AND OPERATING COSTS
Earnings from dormitories and apartment rentals were 61350204 in the
year ended June 30 1962 70257523 was received from dining halls
26398768 from the College Inn net sales 5423889 from property rentals
11149762 from military uniforms and 47575723 from other sources
making a total of 222155869
From the 222155869 received 25051939 was transferred to the
Educational and General Fund for plant improvements leaving net income
of 197103930
The 197103930 net income and the 36302356 balance on hand at the
beginning of the fiscal year made a total of 233406286 available for operat
ing the auxiliary enterprises in the period under review
214327230 of the available funds was expended for operation of the
auxiliary enterprises in the year including 19312179 deposited in the
Sinking Fund as rent on dormitories and apartments built on the campus in
accordance with the terms of Trust Indenture and 19079056 remained on
hand June 30 1962
The 19312179 paid as rent to the Trustee Account together with other
receipts and payments handled through that account are covered in a
separate report1180
UNIVERSITY SYSTEM OF GEORGIA
GEORGIA INSTITUTE OF TECHNOLOGY ATLANTA
COMPARISON OF OPERATING COSTS
Expenditures for the Educational and General Activities and the Auxiliary
Enterprises the past two years are compared in the statement following
YEAR ENDED JUNE 30
BY ACTIVITY
1962
1961
EDUCATION AND GENERAL
EXPENSE
Administration 79846033 68215752
Student Welfare 9416385 8236929
Instruction 407172505 363078435
Academic Research 29456534 10736673
Extension Division 467 507 58 413 692 42
Libraries 38212483 32038520
Plant Operations 120140543 98605223
Student AidRestricted Funds 34234692 38333357
7 652 299 33 6 606 141 31
Southern Technical Institute 68217073 53870519
Engineering Experiment Station 3 716 366 37 3 96913708
12 050 836 43 11 113 983 58
OUTLAY
Plant Improvements 283427307 287844514
14 885 109 50 13 992 428 72
AUXILIARY ENTERPRISES
EXPENSE
General Administration 5921125 5466221
Dining Hall 71436209 78558950
Dormitories and Apartments 881 099 46 777 73699
Other Rental Property 24 60419 2711070
Infirmary 18186266 16839442
College Inn 16812577 15428475
Military Uniforms 11400688 11045878
214327230 207823735
Total Cost Payments 17028 381 80 16070 666 07

1181
UNIVERSITY SYSTEM OF GEORGIA
GEORGIA INSTITUTE OF TECHNOLOGY ATLANTA
YEAR ENDED JUNE 30
BY OBJECT 1962 1961
EXPENSE
Personal Services1035542616 942528786
Travel Expense 19213211 17873236
Supplies Materials 111140498 124064056
Communication 13279791 12331258
Heat Lights Power Water 30935842 33567936
Printing Publications 8123943 8317542
Repairs 11086649 6974354
Rents 46493434 36353250
Insurance Bonding 18836227 16934193
Pensions Ret and Soc Sec 19624824 18522367
Equipment 62619615 61627714
Miscellaneous 42514223 40127401
Total Expense Payments1419410873 1319222093
OUTLAY
Lands Bldgs Improvements
Personal Services 17093687 22737638
Supplies Materials 12046723 11281159
Communication 241 68
Printing Publicity 26956 41400
Repairs 153875 2277544
Contracts Purchases 229584511 238482156
Equipment 24519783 12916661
Miscellaneous 1772 83788
Total Outlay Payments 2 83427307 2 878 44514
Total Cost Payments1702838180 1607066607
Number of Employees on Payroll June 30 1970 1938
Average Enrollment
Regular Term
General College
Extension Division
Southern Tech Institute
5454 5398
1325 1335
821 750
1182
UNIVERSITY SYSTEM OF GEORGIA
GEORGIA INSTITUTE OF TECHNOLOGY ATLANTA
YEAR ENDED JUNE 30
BY OBJECT Contd 1962 W61
Cost PaymentsRegular Term
Fall Winter and Spring Quarters
General College
College Expense897102009 789038811
Experiment Station 371636637 396913708
0utlay 283427307 287844514
15 521 659 53 14 737 970 33
Extension Division 46750758 41369242
Southern Tech Institute 76680764 68286776
16 755 974 75 15 834 530 51
Summer School
General College 227 672 55 191 989 34
Southern Tech Institute 4473450 4414622
17 028 381 80 16 070 666 07
Annual Student Per Capita Cost
General College
Expense
Experiment Station
Outlay
Extension Division
Southern Tech Institute
1 644 85 1 461 72
681 40 735 30
519 67 533 24
2 845 92 2 730 26
35284
93399
309 88
910 49
GEORGIA TECH RESEARCH INSTITUTE ACCOUNT
Included in the unit report in memorandum form only is a summary of
an account related to the Georgia Institute of Technology the Georgia Tech
Research Institute a nonprofit corporation The income credited to this
account is restricted to research by the Engineering Experiment Station of the
School and the funds are not included in the operating account or the balance
sheet of Tech except that shown as paid to the Georgia Institute of Tech
nology in the amount of 205527757 and included in the 306831848 in
come for research1183
UNIVERSITY SYSTEM OF GEORGIA
GEORGIA INSTITUTE OF TECHNOLOGY ATLANTA
In prior periods the Georgia Tech Research Institute contracted for pur
chase of a Burroughs 220 Primary System Datatron 220 Group A
Equipment and obligated itself to make payments as follows
Principal Interest
Down Payment March 1959 4846000 Paid
Balance of Principal and Interest Payable
May 11959 193840 Paid
August 11959 193840 Paid
November 1 1959 193840 Paid
February 1 1960 4846000 193840 Paid
May 11960 145380 Paid
August 1 1960 145380 Paid
November 1 1960 145380 Paid
February 1 1961 4846000 145380 Paid
May 11961 96920 Paid
August 11961 96920 Paid
November 1 1961 96920 Paid
February 1 1962 4846000 96920 Paid
May 11962 48460 Paid
August 1 1962 48460
November 1 1962 48460
February 1 1963 4846000 48460
February 1 1964 24230000 None
48460000 1938400
3 Georgia Sales Tax 1453800 Paid
49913800 1938400
Payments to June 30 1962 20837800 1793020
Balance Outstanding 29076000 145380
In the previous fiscal period the Georgia Tech Research Institute con
tracted for purchase of additional equipment from Burroughs Group B
Equipment and obligated itself to make payments as follows
Down Payment August 1959
Balance of Principal and Interest Payable
November 12 1959
February 12 1960
May 12 1960
August 12 1960
November 12 1960
February 12 1961
May 12 1961
Principal Interest
1230000 Paid
49200 Paid
49200 Paid
49200 Paid
1230000 49200 Paid
36900 Paid
36900 Paid
36900 Paid
1184
UNIVERSITY SYSTEM OF GEORGIA
GEORGIA INSTITUTE OF TECHNOLOGY ATLANTA
Principal Interest
1230000 36900 24600 24600 24600 Paid Paid Paid Paid
Balance of Principal and Interest Payable
Continued
August 12 1961
November 12 1961
February 12 1962
May 12 1962
August 12 1962 1230000 24600
Novembers 1962 12300
Februarys 1963 12300
May 12 1963 12300
August 12 1963 1230000 12300
August 12 1964 6150000
12300000 492000
3 Georgia Sales Tax 369000
12669000 492000
Payments to June 30 1962 4059000 418200
Balance Outstanding 8610000 73800
Paid
If the Georgia Tech Research Institute were a Department or unit of the
State Government it could not legally purchase equipment on a basis that
would create a future obligation for payment of principal and interest nor
would it have had to pay the Georgia 3 sales tax on the purchase
PUBLIC TRUST FUNDS
Public Trust Funds held by Georgia Institute of Technology at June 30
1962 amounted to 182248543 and consisted of 13458106 cash on hand
and in banks and 168790437 investments
Receipts and payments of the trust funds for the year ended June 30 1962
are summarized as follows1185
UNIVERSITY SYSTEM OF GEORGIA
GEORGIA INSTITUTE OF TECHNOLOGY ATLANTA
RECEIPTS
INCOME
For Objects of Trust 15867009
Gifts for Principal 10949159
Income for Principal 2404261 24411907
FromGa Tech Restricted Funds 10530950
To Georgia Tech from Income 15913927
NONINCOME
Investment Realized 28687764
BALANCE JULY 1 1961
For Income 554335
For Principal 5259688 5814023
53530717
PAYMENTS
NONEXPENSE
Investments Made
BALANCE JUNE 30 1962
For Income 320796
For Principal 13137310
40072611
13458106
53530717
PRIVATE TRUST AND AGENCY FUNDS
Private Trust and Agency Funds on hand at the close of the fiscal year on
June 30 1962 amounted to 109417397 and these accounts are detailed in
the unit report
GENERAL
All employees of the University System are covered in a blanket surety
bond for 10000000 each Detail of bond will be found in report covering
examination of the Regents Office of the University System of Georgia
All receipts disclosed by examination have been properly accounted for
and expenditures for the period under review were within the limits of budget
approvals and supported by proper voucher
Appreciation is expressed to the officials and staff of the Georgia Institute
of Technology for the cooperation and assistance given the State Auditors
office during this examination and throughout the year
1187
UNIVERSITY SYSTEM
GEORGIA STATE COLLEGE
ATLANTA1188
UNIVERSITY SYSTEM OF GEORGIA
GEORGIA STATE COLLEGE ATLANTA

RECEIPTS 1962 1961
INCOME FROM STATE REVENUE ALLOTMENTS
Transfers Other Spending Units 1 969 373 92 1 893 50000
Transfers from Public Trust Funds 25000
Revenues Retained
Donations 7581334 4662447
Earnings Educational Services 77472214 56194496
Interest 3239109 3706802
Grants Counties and Cities 2500000 2500000
Rents onProperty 5608286 5434569
Total Income Receipts2933 633 35 2 61848314
NONINCOME
Private Trust Funds 11454129 11522356
CASH BALANCES JULY 1st
Budget Funds 130111478 113095654
Private Trust Funds 6405267 5491458
Totals441334209 391957782UNIVERSITY SYSTEM OF GEORGIA
GEORGIA STATE COLLEGE ATLANTA
1189
PAYMENTS 1962 1961
EXPENSE
Personal Services 210595763 191436800
Travel 1959477 1876307
Supplies Materials 7278694 7393740
Communication 2187573 1872139
Heat Light Power Water 4325956 4194321
Publications Printing 2748022 2081507
Repairs 1141325 1448067
Rents 2988703 2827604
Insurance 2629088 2467971
Pensions Benefits 4026817 3763883
Equipment 13420869 13031604
Miscellaneous 2508877 2006064
Total Expense Payments255811164 234400007
OUTLAY
Lands Buildings
Personal Services 1102236 13000 21
Supplies Materials 3889017 343998
Printing Publicity 3626
Rents 120 50
Contracts 36271684 6425991
Equipment 1918758 2362473
NONCOST
Private Trust Funds 12919087 10608547
CASH BALANCES JUNE 30th
Budget Funds 124466278 130111478
Private Trust Funds 4940309 6405267
Totals441334209 3919577821190
UNIVERSITY SYSTEM OF GEORGIA
GEORGIA STATE COLLEGE ATLANTA
CURRENT BALANCE SHEET
JUNE 30 1962
ASSETS
CASH ASSETS
Available Cash
Educational and General
General Operations 40176685
Restricted Funds 3615590
Plant Funds 38172867 81965142
Auxiliary Enterprises 27484541
Agency Funds 4940309 114389992
InvestmentsU S Securities
Educ and Gen Plant Funds
Advance Deposits
Educational and General
U S Supt of Documents
Accounts Receivable
Educational and General
General Operations
Restricted Funds
Auxiliary Enterprises
OTHER ASSETS
Auxiliary Enterprises
Stores Inventories
121050
128585
2496 35
3193
15000000
16595
2 52828
3771203
1334306181191
UNIVERSITY SYSTEM OF GEORGIA
GEORGIA STATE COLLEGE ATLANTA
CURRENT BALANCE SHEET
JUNE 30 1962
LIABILITIES RESERVES SURPLUS
CASH LIABILITIES
Accounts Payable
Educational and General 167200
Auxiliary Enterprises 712792 879992
RESERVES
Educational and General
Purchase Orders Outstanding 956406
Unearned Income 12805845
Restricted Funds
Scholarships 1032178
Restricted Funds
Other 2711997 3744175
For Plant Improvements 531 728 67 706 792 93
Auxiliary Enterprises
Reserves for Stores Inventories 37 71203
Agency Funds
Student Activities 4750333
Other 189976 4940309
SURPLUS
Educational and General 26384879
Auxiliary Enterprises
Stores and Refectory 19095419
Office Rental Fund 7679523 26774942 53159821
1334 306181192
UNIVERSITY SYSTEM OF GEORGIA
GEORGIA STATE COLLEGE ATLANTA
SUMMARY
FINANCIAL CONDITION
EDUCATIONAL AND GENERAL
The Georgia State College Atlanta ended the fiscal year on June 30 1962
with a surplus of 26384879 in educational and general funds after providing
the necessary reserve of 1123606 to cover accounts payable and purchase
orders outstanding and reserving 12805845 for unearned income 3744175
for restricted funds and 53172867 for additions and improvements to plant
AUXILIARY ENTERPRISES
Surplus available for operation and maintenance of the auxiliary enter
prises at the College on June 30 1962 was 26774942 after making provision
for liquidation of 712792 accounts payable
OPERATING ACCOUNTSEDUCATIONAL AND GENERAL
AVAILABLE INCOME AND OPERATING COSTS
Income with which to meet the years educational and general operating
expenses amounted to 295537081 and was provided by allotment made to
the Unit by the Regents of the University System in the amount of
196466700 earnings from tuition fees and other sources of 87109689
235346 transfer from Department of Public Health 235346 transfer
from State Department of Education and transfer of 11490000 from the
auxiliary enterprises account
The 295537081 income together with the 98247223 cash balance at
the beginning of the period made a total of 393784304 available with
which to meet educational and general costs in the year
253605196 of the available funds was expended for educational and
general operating expenses 43197371 was paid for plant improvements
and land purchases and 96981737 remained on hand June 30 1962 the end
of the fiscal year
OPERATING ACCOUNTSAUXILIARY ENTERPRISES
AVAILABLE INCOME AND OPERATING COSTS
Income of the auxiliary enterprises for the year was 5548836 from
rentals 2141553 from book store net sales 748065 from refectory net
sales and 877800 from interest on U S Bonds and time deposits making
a total of 93162541193
UNIVERSITY SYSTEM OF GEORGIA
GEORGIA STATE COLLEGE ATLANTA
The 9316254 net income receipts and the cash balance of 31864255 at
the beginning of the fiscal year made total funds of 41180509 of which
11490000 was transferred to the Educational and General Fund for plant
improvements leaving 29690509 available
2205968 of the available funds was expended for current operating
expenses of the auxiliary enterprises in the year and 27484541 remained
on hand June 30 1962
COMPARISON OF OPERATING COSTS
Expenditures for all activities at the College for the past three years are
compared in the statement following
YEAR ENDED JUNE 30
BY ACTIVITY 1962 1961 1960
EDUCATIONAL AND GENERAL
Administration 35805927 33431737 29334619
Student Welfare 87102 78 85 69103 74030 83
Plant Operations 27009450 26591201 23701994
Library 22170002 19245598 19938773
Instruction 145324626 130509691 125155160
Research 12059283 11705625 7139116
Extension and Public Service 15 25708 12 89519 9 74341
Scholarships 935023 838214 903676
Other 68499
Plant Improvements 43197371 10432483 28412070
2 968 025 67 2 426131 71 2 429 628 32
AUXILIARY ENTERPRISES
Office Building Rental 982965 881141 859682
Bookstore 1075720 1172767 965175
Refectory 147283 165411 146088
22 059 68 22 19319 19 709 45
Total Cost Payments299008535 244832490 244933777
BY OBJECT
EXPENSE
Personal Services2105 95763 1 914 368 00 1 775408 81
Travel Expense 1959577 1876307 1713141
Supplies Material 7278694 7393740 7921828
Communication 2187573 1872139 1936241
Heat Light Power Water 4325956 4194321 4470052
Printing Publicity 2748022 2081507 2656007
Repair 1141325 1448067 975646
Rents 2988703 2827604 17324391194
UNIVERSITY SYSTEM OF GEORGIA
GEORGIA STATE COLLEGE ATLANTA
YEAR ENDED JUNE 30
BY OBJECT Contd 1962 1961 I960
EXPENSE Contd
Insurance 2629088 2467971 2386878
Pensions Social Security 4026817 3763883 3483501
Equipment 13420869 13031604 9959178
Miscellaneous 2508877 2006064 1745915
Total Expense255811164 234400007 216521707
OUTLAY
Lands Bldg Improvements 41278613 8070010 26302560
Equipment 1918758 2362473 2109510
Total Outlay 43197371 10432483 28412070
Total Cost Payments2 990085 35 2 448 324 90 2 449 33777
Number of Employees on Payroll
June 30 1962 341 306 303
Average Student Enrollment
Fall Quarter 3447 3592 3788
Winter Quarter 3272 3277 3645
Spring Quarter 3273 3126 3294
Average Regular Term 3331 3332 3576
Summer School 2084 1865 2175
COST PAYMENTS
Regular Term
Expense240337191 220374507 201903064
Outlay 43197371 10432483 28412070
2 835 345 62 2 308 069 90 2 303151 34
Summer School 15473973 14025500 14618643
2 990 085 35 2 448 324 90 2 449 337 77
ANNUAL STUDENT PER CAPITA COST
Regular Term
Expense 72152 66139 56460
Outlay 12968 3131 7945
85120 69270 644051195
UNIVERSITY SYSTEM OF GEORGIA
GEORGIA STATE COLLEGE ATLANTA
GENERAL
All employees of the University System are covered in a blanket surety
bond for 10000000 each Detail of bond will be found in report covering
examination of the Regents Office of the University System of Georgia
Books and records of the College were found in good condition all receipts
disclosed by examination have been accounted for and expenditures for the
period under review were within the limits of budget approvals and supported
by proper voucher
Appreciation is expressed to the officials and staff of the College for the
cooperation and assistance given the State Auditors Office during this
examination and throughout the year
1197
UNIVERSITY SYSTEM
MEDICAL COLLEGE OF GEORGIAAUGUSTA1198
UNIVERSITY SYSTEM OF GEORGIA
MEDICAL COLLEGE OF GEORGIA AUGUSTA
RECEIPTS 1962
INCOME FROM STATE REVENUE ALLOTMENTS
Transfers Other Spending Units 492100000
Revenue Retained
Grants from U S Government 79703748
Donations 39895901
Interest 5400000
Earnings Educational Services 126032910
Transfer from Public Trust Funds 219029
Total Income Receipts 743351588
NONINCOME
Public Trust Funds
Gifts Contributions 1260885
Income on Investments 560943
Investments 1515754
TransfersBudget Funds 219029
Private Trust Funds 14954360
CASH BALANCES JULY 1st
Budget Funds 207317479
Public Trust Funds 292934
Private Trust Funds 2675342
Totals971710256
1961
472250000
74739046
29827320
5570189
123015093
1334184
706735832
267900
630552
436441
1334184
13188435
179332310
1122353
2346727
902726366UNIVERSITY SYSTEM OF GEORGIA
MEDICAL COLLEGE OF GEORGIA AUGUSTA
1199
PAYMENTS 1962
EXPENSE
Personal Services531358060
Travel 7837663
Supplies Materials 91820094
Communication 6615545
Heat Light Power Water 15390129
Publications Printing 3357102
Repairs 7058543
Rents 2921717
Insurance 9323672
Pensions Benefits 11794511
Equipment 39358642
Miscellaneous 3211002
Total Expense Payments730046680
OUTLAYS
Lands Buildings
Personal Services 63825
Supplies Materials 20319
Printing Publicity 133
Repairs 1968400
Contracts
Equipment 75900
NONCOST
Public Trust Funds
Investments 2997709
Expense Objects of Trust 4741
Private Trust Funds 14748976
CASH BALANCES JUNE 30th
Budget Funds 218493810
Public Trust Funds 409037
Private Trust Funds 2880726
Totals971710256
1961
470984185
6993438
89865663
61036
49984
85282
00950
89961
73932
63669
79264
57896
61
138
26
54
25
79
105 e
3391
98
560905260
99350
2957
1429600
16239300
74196
803500
26628
12859820
207317479
292934
2675342
59027263661200
UNIVERSITY SYSTEM OF GEORGIA
MEDICAL COLLEGE OF GEORGIA AUGUSTA
CURRENT BALANCE SHEET
JUNE 30 1962
ASSETS

CASH ASSETS
Available Cash
Medical CollegeOperating Funds72363213
Medical CollegeRestricted Funds54988690
Eugene Talmadge Memorial Hospital85310954
Auxiliary Enterprises 5830953
Public Trust Funds 409037
Private Trust or Agency Funds 10816680
Accounts Receivable
Restricted Funds 3594216
Hospital Accounts47142455
INVESTMENTS PUBLIC TRUST FUNDS
Real Estate 1400000
Student Notes 5116943
U S Bonds 502356
Univ System Bldg Auth Bonds 1719935
Other Securities 1054021
INVENTORIES
Hospital StoresWarehouse36193293
Auxiliary Enterprises 5408339
229719527
50736671
9793255
41601632
331851085
UNIVERSITY SYSTEM OF GEORGIA
MEDICAL COLLEGE OF GEORGIA AUGUSTA
CURRENT BALANCE SHEET
JUNE 30 1962
1201

LIABILITIES RESERVES SURPLUS
CASH LIABILITIES
Purchase Orders Outstanding
Medical College 2307742
Eugene Talmadge Memorial Hospital 1070087 3377829
RESERVES
For Plant ImprovementsCollege15202464
For Plant ImprovementsHospital 1836653
Restricted Funds58582906
For Accounts ReceivableHospital47142455
Stores Inventories41601632
Public Trust Funds 10202292
Private Trust or Agency Funds 10816680 185385082
SURPLUS FOR OPERATIONS
Medical College54853007
Eugene Talmadge Memorial Hospital82404214
Auxiliary Enterprises 5830953 143088174
3318510851202
UNIVERSITY SYSTEM OF GEORGIA
MEDICAL COLLEGE OF GEORGIA AUGUSTA
SUMMARY
FINANCIAL CONDITIONBUDGET FUNDS
EDUCATIONAL AND GENERAL
The Medical College of Georgia ended the fiscal year on June 301962 with
a general fund surplus of 54853007 after providing the necessary reserve of
2307742 to cover outstanding accounts payable and reserving 58582906
for restricted funds as detailed on pages 14 through 20 of the unit report
and 15202464 for additions and improvements to plant
AUXILIARY ENTERPRISES
Surplus available for operation and maintenance of the Auxiliary Enter
prises at the College on June 30 1962 was 5830953
EUGENE TALMADGE MEMORIAL HOSPITAL
Surplus available for operation of the Eugene Talmadge Memorial
Hospital on June 30 1962 was 82404214 after providing reserves of
1070087 for liquidation of outstanding accounts payable and 1836653
for additions and improvements to plant
OPERATING ACCOUNTSEDUCATIONAL AND GENERAL
AVAILABLE INCOME AND OPERATING COSTS
Total income with which to meet the years educational and general
operating expenses and plant improvements was provided by 142100000
allotment by the Regents 106820559 Gifts and Grants 7730630 grant
overhead 24621871 student fees 219029 transfer from Public Trust
Funds and 5505858 from other sources making total receipts of
286997947
The 286997947 income and the 110404328 cash balance on hand at
the beginning of the fiscal year made 397402275 funds available with
which to meet educational and general costs in the year
163980469 of the available funds was expended in the year for edu
cational and general operating expenses 105134770 was paid from Re
stricted funds 935133 was paid for plant additions and improvements and
127351903 remained on hand June 30 1962 the end of the fiscal year1203
UNIVERSITY SYSTEM OF GEORGIA
MEDICAL COLLEGE OF GEORGIA AUGUSTA
OPERATING ACCOUNTSAUXILIARY ENTERPRISES
AVAILABLE INCOME AND OPERATING COSTS
Receipts from Auxiliary Enterprises in the fiscal year were 14985019
from which 3081500 was transferred to the Eugene Talmadge Memorial
Hospital leaving net income of 11903519
The 11903519 net income together with the 3936039 cash balance at
the beginning of the year made a total of 15839558 available with which to
meet operating costs of the Auxiliary Enterprises in the period under review
10008605 of the available funds was expended for current operating
expenses of the Auxiliary Enterprises in the fiscal year leaving a cash balance
on hand June 30 1962 of 5830953
OPERATING ACCOUNTSEUGENE TALMADGE
MEMORIAL HOSPITAL
AVAILABLE INCOME AND OPERATING COSTS
Total income of the Eugene Talmadge Memorial Hospital in the year
ended June 30 1962 amounted to 444450122 of which 350000000 was
provided by allotment by the Regents of the University System 71576876
was received for hospital fees 8496661 from sales and services 3081500
transfers from Auxiliary Enterprises and 11295085 from other sources
The 444450122 income and the 92977112 cash balance at the begin
ning of the year made total funds available for the operation of the Hospital
537427234 in the year ended June 30 1962
450922836 of the available funds was expended in the year for operat
ing expenses 1193444 was paid for plant additions and improvements and
85310954 remained on hand June 30 1962 the end of the fiscal year
COMPARISON OF OPERATING COSTS
Expenditures for all the activities at the College for the past three years
are compared in the statement following1204
UNIVERSITY SYSTEM OF GEORGIA
MEDICAL COLLEGE OF GEORGIA AUGUSTA
YEAR ENDED JUNE 30
BY ACTIVITY 1962 1961 1960
EDUCATIONAL AND GENERAL
Administration and General 23364502 23829737 19172161
Student Welfare 528123 547292 214759
PlantOperations 11803039 8105249 7521997
PlantImprovements 935133 1442700 1184160
Library 4799278 4604429 3871103
Instruction 123485527 115421220 102571502
Restricted Projects 105134770 71795928 61500736
Total Educational and General 270050372 225746555 196036418
AUXILIARY ENTERPRISES
Bookstore 476768 557224
SnackBar 3408125 2963273
Residence I and III 2485777 3940744
Brace Shop and Parking 3637935 2631231
Total Auxiliary Enterprises 10008605 10092472
E TALMADGE MEMORIAL HOSPITAL
Administration and General 46473626 47414395
Employee Welfare 236054 254013
PlantOperations 30778452 29807068
PlantImprovements 1193444 16402703
Patient Care293627613 273701550
Services 79807091 75331907
TotalE TalmadgeMem Hosp452116280 442911636
Total Cost Payments732175257 678750663
491041
2345123
3518853
700554
7055571
40125116
507952
24278240
58361100
235118369
64673361
423064138
626156127
BY OBJECT
EXPENSE
Personal Services531358060 470984185 417825622
Travel Expense 7837663 6993438 5352774
Supplies Materials 91820094 89865663 72517601
Communication 6615545 6161036 5645246
Heat Light Power Water 15390129 13849984 12805785
Printing Publicity 3357102 2685282 1590108
Repairs Alterations 7058543 5400950 3116908
Rents 2921717 2589961 2477269
Insurance Bonding 9323672 7973932 6763909
Pensions Ret Systems 11794511 10563669 89855571205
UNIVERSITY SYSTEM OF GEORGIA
MEDICAL COLLEGE OF GEORGIA AUGUSTA
YEAR ENDED JUNE 30
BY OBJECT Contd 1962 1961 1960
Equipment 39358642 33979264 20863691
Miscellaneous 3211002 9857896 8666397
Total Expense Payments730046680 660905260 566610867
OUTLAY
Land Bldgs Improvements Equip 2128577 17845403 59545260
Total Cost Payments732175257 678750663 626156127
Number of Employees on Payroll
June 30 1584 1519 1390
Average Enrollment
Medical School Including Med
Art and Tech 394 383 364
School of Nursing 77 55 67
471 438 431
Cost Payments
Educational and General
Expense269115239 224303855 194852258
Auxiliary Enterprises
Expense 10008605 10092472 1184160
279123844 234396327 196036418
Educational and General
Outlay 935133 1442700 7055571
280058977 235839027 203091989
ExpenseE Talmadge Hosp 450922836 426508933 364703038
OutlayE TalmadgeHosp 1193444 16402733 58361100
Total Cost Payments732175257 678750663 626156127
Annual Student Per Capita Cost based
on Educational and General Fund
and Auxiliary Enterprises cost ex
clusive of cost of operating the
Eugene Talmadge Memorial Hospital
Expense 592620 535151 454841
Outlay 1985 3294 16370
594605 538445 4712111206
UNIVERSITY SYSTEM OF GEORGIA
MEDICAL COLLEGE OF GEORGIA AUGUSTA
Prior to the year ended June 30 1956 the University Hospital which is
maintained by the City of Augusta and situated on ground adjacent to the
Medical College was used as a teaching hospital by the Medical College of
Georgia In the latter part of the year ended June 30 1956 the Eugene
Talmadge Memorial Hospital was put into operation and is now being used
as a teaching hospital by the Medical College
PUBLIC TRUST FUNDS
Public Trust Funds held by the College on June 30 1962 amounted to
10202292 of which 409037 was cash in bank 502356 in U S Bonds
1719935 in University System Building Authority Bonds 5116943 in
student notes 1400000 invested in real estate in Augusta and 1054021
in other securities
PRIVATE TRUST AND AGENCY FUNDS
Private Trust and Agency Funds on hand June 30 1962 amounted to
10816680 and consisted of student breakage deposits student activity
funds and others and are detailed in the unit report
GENERAL
All employees of the University System are covered in a blanket surety
bond for 10000000 each Detail of bond will be found in audit report cover
ing the Central Office of the Regents of the University System of Georgia
All receipts disclosed by examination have been accounted for and ex
penditures for the period under review were within the limts of budget ap
provals and supported by proper voucher
Appreciation is expressed to the officials and staff of the College for the
cooperation and assistance given the State Auditors office during this ex
amination and throughout the year1207
UNIVERSITY SYSTEM
WEST GEORGIA COLLEGE
CARROLLTON1208
UNIVERSITY SYSTEM OF GEORGIA
WEST GEORGIA COLLEGE CARROLLTON
RECEIPTS 1962 1961
INCOME FROM STATE REVENUE ALLOTMENTS
Transfers Other Spending Units 41945529 34011875
Revenues Retained
Earnings Educational Service 56709546 41170286
Donations 729254 571964
Interest 626751 344031
Total Income Receipts100011080 76098156
NONINCOME
Public Trust Funds
Gifts Contributions 3604744 3780000
Income on Investments 39683 4612
Investments 187033 46269
Private Trust Funds 13481876 9655589
CASH BALANCES JULY 1st
Budget Funds 22785036 16781432
Public Trust Funds 572188 130145
Private Trust Funds 21 53519 25 906 36
Total142835159 109086839UNIVERSITY SYSTEM OF GEORGIA
WEST GEORGIA COLLEGE CARROLLTON
1209
PAYMENTS 1962
EXPENSE
Personal Services 578 394 85
Travel 1010271
Supplies Materials 166 742 68
Communications 7 916 26
Heat Light Power Water 2970733
Publications Printing 326104
Repairs 640903
Rents 1779228
Insurance 11 926 23
Pensions Benefits 879232
Equipment 4330341
Miscellaneous 11 470 00
Total Expense Payments 895 81814
OUTLAY
Lands Improvements
Personal Services 2 227 50
Supplies Materials 581756
Printing Publicity 450
Repairs 842826
Equipment 1340991
NONCOST
Public Trust Funds
Investments 41 738 46
Private Trust Funds 13356095
CASH BALANCES JUNE 30th
Budget Funds 30225529
Public Trust Funds 229802
Private Trust Funds 2279300
Totals1 428 351 59
1961
429 514 58
7 510 42
127 661 55
7 264 61
28 473 35
2 067 65
3 282 57
11 107 90
13 670 03
29119 89
8 784 31
668 456 86
1 780 01
7 118 83
2 872 25
20 717 57
33 888 38
100 927 06
227 850 36
5 721 88
21 53519
1 090 868 391210
UNIVERSITY SYSTEM OF GEORGIA
WEST GEORGIA COLLEGE CARROLLTON
CURRENT BALANCE SHEET
JUNE 30 1962
ASSETS
CASH ASSETS
Available Cash
Educational and GeneralOperations 127 77717
Educational and GeneralPlant Funds 78 86000
Auxiliary Enterprises 95 61812
Public Trust Funds 229802
Private Trust or Agency Funds 2279300 32734631
Accounts Receivable
Educational and General 147050
Auxiliary Enterprises 4 361 75 5 832 25
OTHER ASSETS
Inventories
Educational and GeneralWarehouse 834011
Auxiliary EnterprisesBookstore 9 867 80
Auxiliary EnterprisesDining Hall 12 937 84 31145 75
Public Trust FundsNotes Receivable
Student Notes 10416616
468 490 47
LIABILITIES RESERVES SURPLUS
CASH LIABILITIES
Accounts Payable and Purchase Orders Outstanding
Educational and General
RESERVES
For Plant Improvements 78 860 00
For Restricted FundsScholarships 690913
For Restricted Funds Extension 304462
For Unearned Income
Educational and General 5154500
Auxiliary Enterprises 35 363 70
For Public Trust Funds 10646418
For Private Trust or Agency Funds 22 793 00
For Inventories 31145 75
SURPLUS FOR OPERATIONS
Educational and General 5729892
Auxiliary Enterprises 64 61617
10 45000
336 125 38
12191509
468 490 471211
UNIVERSITY SYSTEM OF GEORGIA
WEST GEORGIA COLLEGE CARROLLTON
SUMMARY

FINANCIAL CONDITION
EDUCATIONAL AND GENERAL
The West Georgia College at Carrollton ended the fiscal year on June
30 1962 with a surplus of 5729892 in its educational and general fund
after providing the necessary reserve of 1045000 for accounts payable and
purchase orders outstanding and reserving 5154500 for unearned income
applicable to summer school and fall of 1962 7886000 for plant improve
ments 221369 for Coop Program for Elementary Education 690913
for scholarships 83093 for unexpended funds donated by the Fund for
Adult Education and 834011 for warehouse inventory
AUXILIARY ENTERPRISES
Surplus available for operation of the dining halls dormitories and other
auxiliary enterprises at the College on June 30 1962 was 6461617 after
providing reserve of 3536370 for unearned income and 2280564 for in
ventories
OPERATING ACCOUNTSEDUCATIONAL AND GENERAL
AVAILABLE INCOME AND OPERATING COSTS
Allotment to the College by the Board of Regents in the year ended June
30 1962 was 40000000 for operations and 1875000 for plant fund in
addition to which the College received 70529 vocational funds from the
State Department of Education 24522432 was collected in tuition and
fees 729254 from private donations for scholarships 626751 for interest
earned on Savings Account and 1799842 transfer was received from the
Auxiliary Enterprises account making total receipts for the year 69623808
The 69623808 income together with the 15002478 cash balance on
hand at the beginning of the fiscal year made a total of 84626286 available
with which to meet the years operating expenses for educational and general
purposes
60973796 of the available funds was expended for current operating
expenses of the educational and general activities at the College 2988773 for
plant improvements and 20663717 remained on hand June 30 1962 the
end of the fiscal year1212
UNIVERSITY SYSTEM OF GEORGIA
WEST GEORGIA COLLEGE CARROLLTON
OPERATING ACCOUNTSAUXILIARY ENTERPRISES
AVAILABLE INCOME AND OPERATING COSTS
Income receipts from dormitories dining halls and other auxiliary enter
prises at the College in the year ended June 30 1962 were 32187114 From
the 32187114 received 1799842 was transferred to the educational and
general fund for plant improvement leaving net income receipts of
30387272
The 30387272 net income and the 7782558 cash balance on hand at
the beginning of the year made a total of 38169830 available for operating
the auxiliary enterprises in the year
28608018 of the available funds was expended for operation of the
auxiliary enterprises in the period under review and 9561812 remained on
hand June 30 1962
COMPARISON OF OPERATING COSTS
Expenditures for all activities at the College for the past three years
are compared in the following statement
YEAR ENDED JUNE 30
BY ACTIVITY 1962
EDUCATIONAL AND GENERAL
Administration and General 11222149
Student Welfare 1927248
PlantMaintenance 69 988 71
PlantImprovements 29 887 73
Library 4718522
Instruction 356 65354
Extension 612 06
Adult Education 48101
Scholarships 3323 45
1961
1960
95 496 82 74 727 33
10 727 34 10 525 58
62 484 03 60 721 68
32 488 66 134 965 76
32 315 52 20 073 93
257 112 88 223 904 77
1 261 43 1 970 05
772 84 4 201 22
3 787 60 9 026 52
Total Educational and General 63962569 49644712 54011684
AUXILIARY ENTERPRISES
DiningHalls 18879744 13807268 11948808
Dormitories 7968203 5046225 4132645
Apartments 393442 376048 415681
Bookstore 1366629 1220299 977290
Total Auxiliary Enterprises 28608018 20449840 17474424
Total Cost Payments 92570587 70094552 71486108

1213
UNIVERSITY SYSTEM OF GEORGIA
WEST GEORGIA COLLEGE CARROLLTON
YEAR ENDED JUNE 30
BY OBJECT 1962 1961 I960
EXPENSE
Personal Services 57839485 42951458 37619760
Travel Expense 1010271 751042 818935
Supplies Materials 16674268 12766155 10983328
Communication 791626 726461 691689
Heat Lights Power Water 2970733 2847335 2731592
Printing Publicity 326104 206765 315063
Repairs 640903 328257 487810
Rents 1779228 52693
Insurance 1192623 1110790 943131
PensionsSoc Security Costs 8792 32 13 67003 7 63018
Equipment 4330341 2911989 1259717
Miscellaneous 1147000 878431 1322796
Total Expense Payments 89581814 66845686 57989532
OUTLAY
Additions Improvements 1647782 1177109 9589899
Equipment 1340991 2071757 3906677
Total Cost Payments 92570587 70094552 71486108
Number of Employees on Paryoll
June 30 131 101 8
Average Enrollment
Fall Quarter 1089 847 737
Winter Quarter 1063 858 707
Spring Quarter 1008 828 673
AverageRegular Term 1053 844 706
Summer School 512 316 255
Cost Payments
Regular Term
Fall Winter Spring Quarters
Expense 87857663 65297898 56396884
outiay 2988773 3248866 13496576
Total CostRegular Term 90846436 68546764 69893460
Summer School 1724151 1547788 1592648
Total Cost Payments 925 705 87 700 945 52 714 861 081214
UNIVERSITY SYSTEM OF GEORGIA
WEST GEORGIA COLLEGE CARROLLTON
YEAR ENDED JUNE 30
1962 1961 1960
verage Student Per Capita Cost
Regular Term
Fall Winter Spring Quarters
Expense 834 36 773 67 798 82
Outlay 2838 3849 191 17
862 74 81216 989 99
PRIVATE TRUST AND AGENCY FUNDS
Private Trust and Agency Funds held by the College at the close of the
fiscal year on June 30 1962 amounted to 2279300 and these accounts are
listed further in the unit report
GENERAL
The College uses the Sand Hill School in the Carroll County school system
for teacher training and in the year ended June 30 1962 paid 818300 to the
Carroll County Board of Education for supplement to salaries of County
teachers in this laboratory school This cost is classified as personal services
in the within report The total cost of the Practice School was 1279231 for
the year under review
All employees of the University System are covered in a blanket surety
bond for 10000000 each Detail of bond will be found in report covering
examination of the Regents Office of the University System of Georgia
All receipts disclosed by examination have been accounted for and expendi
tures for the period under review were within the limits of budget approvals
and supported by proper voucher
Appreciation is expressed to the officials and staff of the College for the
cooperation and assistance given the State Auditors office during this
examination and throughout the year
1215
UNIVERSITY SYSTEM
NORTH GEORGIA COLLEGE
DAHLONEGA1216
UNIVERSITY SYSTEM OF GEORGIA
NORTH GEORGIA COLLEGE DAHLONEGA
RECEIPTS 1962
INCOME FROM STATE REVENUE ALLOTMENTS
Transfers Other Spending Units 63551200
Transfers from Public Trust Funds 1 628 01
Revenues Retained
Grants U S Government
Earnings Educational Services 68118710
Interest 887455
Donations 562215
Total Income Receipts133282381
NONINCOME
Public Trust Funds
Gift Contributions 1379128
Income on Investments 98067
Investments 571615
Private Trust Funds 21275239
CASH BALANCES JULY 1st
Budget Funds 33024312
Public Trust Funds 42 618 32
Private Trust Funds 6514369
Totals200406943
1961
48600000
1 170 34
13 203 00
591 475 84
6 675 64
3 750 00
1 102 274 82
59 929 97
630 64
1 875 56
186 046 46
273 385 94
20 986 40
58 693 08
1 703 82287

1217
UNIVERSITY SYSTEM OF GEORGIA
NORTH GEORGIA COLLEGE DAHLONEGA
PAYMENTS 1962
EXPENSE
Personal Services 64020175
Travel 626439
Supplies Materials 27798754
Communication 5 884 47
Heat Light Power Water 2596386
Publications Printing 902775
Repairs 1752058
Rents 184592
Insurance 2610675
Pensions Benefits 1463960
Equipment 2831799
Miscellaneous 1006401
Total Expense Payments106382461
OUTLAYS
Lands Improvements
Personal Services 2253460
Supplies Materials 2489258
Printing 12600
Repairs 80595
Rents 3415305
Contracts 121462
Equipment 49350
NONCOST
Public Trust FundsInvestments 56 431 00
Private Trust Funds 21337660
CASH BALANCES JUNE 30th
Budget Funds 51502202
Public Trust Funds 667542
Private Trust Funds 6451948
Totals200406943
1961
584 127 32
3 860 73
232 485 12
5 545 09
23 33913
9 826 84
29 984 80
1 182 41
24 065 44
13 745 83
24 386 09
9 094 37
961 64317
14 003 40
19 21913
361 05
14 149 80
1 179 24
34 861 85
40 804 25
179 595 85
330 243 12
42 618 32
65 143 69
1 703 822 871218
UNIVERSITY SYSTEM OF GEORGIA
NORTH GEORGIA COLLEGE DAHLONEGA
CURRENT BALANCE SHEET
JUNE 30 1962
Educ
and
ASSETS General
CASH ON HAND AND IN BANK
Budget Funds
For Operations H6 218 53
For Plant Funds Outlay 26832055
Public Trust Funds 667542
Private Trust Funds 6451948
INVESTMENTS
Public Trust Funds
U S Bonds 538400
Student Loans 11673729
Private Trust
U S Bonds 31450
ACCOUNTS RECEIVABLE
Auxiliary
Enter
prises
130 482 94
43638
57816977 13091932
LIABILITIES RESERVES SURPLUS
CASH LIABILITIES
Accounts PayableNone Reported
RESERVES
For Purchase Orders Outstanding
Operations 1164371 9467
Plant Fund 422929
For Unearned Income 2496525 1156825
For Public Trust Funds 12879671
For Private Trust Funds 6483398
For Plant Funds 26409126
For Research and Science Equipment 10 745 24
For Meaders Memorial 2500
SURPLUS
For Operations 6883933 11925640
57816977 13091932
Note Inventories of 5749276 for Canteen Stores are not included in above
figures
1219
UNIVERSITY SYSTEM OF GEORGIA
NORTH GEORGIA COLLEGE DAHLONEGA
SUMMARY
FINANCIAL CONDITION
EDUCATIONAL AND GENERAL
The North Georgia College at Dahlonega ended the fiscal year on June 30
1962 with a surplus of 6883933 in educational and general funds after
providing reserve of 1587300 to cover purchase orders outstanding
2496525 for unearned income 26409126 for plant additions and improve
ments 1074524 for research and special equipment and 2500 for designat
ed Library equipment
AUXILIARY ENTERPRISES
There was a surplus of 11925640 in the accounts of the Auxiliary Enter
prises at the end of the year on June 30 1962 after reserving 9467 for pur
chase orders outstanding and 1156825 for unearned income
OPERATING ACCOUNTSEDUCATIONAL AND GENERAL
AVAILABLE INCOME AND OPERATING COSTS
Allotment by the Regents to the North Georgia College in the year ended
June 30 1962 was 63850000 of which 47100000 was for General Fund
Operations and 16750000 for Plant Improvements Faculty housing
amortization refunds of 298800 were made making net allotments
63551200
Income from tuition fees interest on investments rents gifts and other
sources was 20238908 and 162801 received from Public Trust Funds
6440876 was transferred from the Auxiliary Enterprises account which with
allotment from the Regents and other income made total income from all
sources 90393785
The 90393785 income together with the cash balance of 21052446 at
the beginning of the fiscal year made total funds available for educational and
general purposes 111446231
64570293 of the available funds was expended for the current operating
expenses of the educational and general activities at the College 8422030
was paid for buildings improvements and equipment and there remained on
hand June 30 1962 384539081220
UNIVERSITY SYSTEM OF GEORGIA
NORTH GEORGIA COLLEGE DAHLONEGA
OPERATING ACCOUNTSAUXILIARY ENTERPRISES
AVAILABLE INCOME AND OPERATING COSTS
Total income from earnings of auxiliary enterprises at the College in the
year ended June 30 1962 was 49329472 from which 6440876 was trans
ferred to the educational and general fund account leaving net income re
ceipts of 42888596
The 42888596 income receipts and the 11971866 cash balance on hand
at the beginning of the fiscal year made a total of 54860462 available for
operation of the auxiliary enterprises at the College
41812168 was expended for current operating expenses of the auxiliary
enterprises in the fiscal year leaving a cash balance in the auxiliary enter
prises account of 13048294 at the end of the fiscal year on June 30 1962
COMPARISON OF OPERATING COSTS
Expenditures for all activities at the College the past three years are com
pared in statement following
YEAR ENDED JUNE 30
BY ACTIVITY 1962 1961 1960
EDUCATIONAL AND GENERAL
Administration 8476551 7747250 7798677
Plant Maintenance 14082769 13101644 9988681
Plant Improvements 8422030 8377447 7361280
Library 4012946 4269214 3486340
Instruction 34381350 30180476 27976669
Student Welfare 3566677 3608169 3625946
Scholarships 50000 25000
Total Educational and General 72992323 67309200 60237593
AUXILIARY ENTERPRISES
Dining Halls 26106662 22177811 21020799
Dormitories 11881054 11482547 9907398
Faculty Housing 1268708 1361119 1382861
Other Agencies 2555744 2211087 2054054
418 121 68 372325 64 343 651 12
Total Cost Payments114804491 104541764 946027051221
UNIVERSITY SYSTEM OF GEORGIA
NORTH GEORGIA COLLEGE DAHLONEGA
YEAR ENDED JUNE 30
BY OBJECT
1962
1961
1960
EXPENSE
Personal Services 64020175
Travel Expense 6 264 39
Supplies Materials 277 987 54
Communication 5884 47
Heat Lights Water Power 2596386
Printing Publicity 9 02775
Repairs 1752058
Rents 184592
Insurance Bonding 2610675
Pensions Soc Sec Ret 1463960
Equipment 2831799
Miscellaneous 1006401
584 127 32
3 860 73
232 48512
5 545 09
23 33913
9 826 84
29 984 80
1182 41
24 065 44
13 745 83
24 386 09
9 094 37
554 612 56
3 876 47
205 086 56
4 873 36
27 269 16
5 51812
11 512 81
1 477 00
18 008 90
11 857 71
20 759 42
7 56218
106382461 96164317 87241425
OUTLAY
Lands Buildings Improvements
Equipment
83 726 80
493 50
48 912 62
34 861 85
37 470 55
36142 25
Total Cost Payments114804491 104541764 94602705
BY TERMS
Fall Winter Spring Quarters
Expense103363351 93241248 84786121
Outlay 8422030 8377447 7361280
Total CostRegular1117 85381 1016186 95 921 474 01
Summer School 3019110 2923069 2455304
Total Cost Payments114804491 104541764 94602705
Number of Employees on Payroll
June 30 144 141 136
Average Enrollment
Regular Enrollment
Fall Winter Spring Quarters
Summer School
843
248
753
276
738
2131222
UNIVERSITY SYSTEM OF GEORGIA
NORTH GEORGIA COLLEGE DAHLONEGA
YEAR ENDED JUNE 30
BY TERMS Contd Annual Student Per Capita Cost Regular Term Expense Outlay 1962 1 226 14 9991 1961 1 238 26 111 25 1960 1 148 86 9974
1 326 05 1 349 51 1 248 60
PUBLIC TRUST FUNDS
Student Loan Funds on June 30 1962 amounted to 12879671 of which
667542 was cash in bank 538400 invested in U S Bonds and 11673729
in student notes
PRIVATE TRUST FUNDS
Private Trust Funds held on June 301962 had a cash balance of 6451948
and had 31450 invested in U S Bonds for student organizations and
others making a total of 6483398 on June 30 1962
GENERAL
All employees of the University System are covered in a blanket surety
bond for 10000000 each Detail of bond will be found in report covering
examination of the Regents Office of the University System
Books and Records of the College were found in excellent condition All
receipts disclosed by examination have been accounted for and expenditures
for the period under review were within the limits of budget approvals and
supported by proper voucher
Appreciation is expressed to the officials and staff of the College for the
cooperation and assistance given the State Auditors office during this
examination and throughout the year
1223
UNIVERSITY SYSTEM
WOMANS COLLEGE OF GEORGIA
MILLEDGEVILLE1224
UNIVERSITY SYSTEM OF GEORGIA
WOMANS COLLEGE OF GEORGIA MILLEDGEVILLE
RECEIPTS 1962 1961
INCOME FROM STATE REVENUE ALLOTMENTS
Transfer Other Spending Units 74409925 70835185
Revenues Retained
Donations 135000
Earnings Educational Services 72237505 72359716
GrantsU S Government 8638046
GrantsCounties and Cities 4550106 4012138
Interest 697708 556667
Transfer from Public Trust Funds 976500 25000
Total Income Receipts161509790 147923706
NONINCOME
Public Trust Funds
Income on Investments 1243105 1104345
Gifts for Principal 2938588 3768578
Investments 1105055 780480
Transfers Other Units P T F 142425 122208
Transfers to Budget Funds 976500
Private Trust Funds 14189310 16049173
CASH BALANCES JULY 1st
Budget Funds 39254597 26691675
Public Trust Funds 6307498 5699949
Private Trust Funds 2933065 3926646
Totals228646933 2060667601225
UNIVERSITY SYSTEM OF GEORGIA
WOMANS COLLEGE OF GEORGIA MILLEDGEVILLE
PAYMENTS 1962 19W
EXPENSE
Personal Services101468542 87036457
Travel 1592243 1598466
Supplies Materials 18417183 19307841
Communication 1000087 864183
Heat Light Power Water 6239435 6066406
Publications Printing 390551 960776
Repairs 2083826 1860546
Rents 308036 302317
Insurance 3809097 3734932
Indemnities 4668
Pensions Benefits 2324849 1288949
Equipment 3682874 2905329
Miscellaneous 1993595 1371447
Total Expense Payments143310318 127302317
OUTLAYS
Lands Improvements
Personal Services 1440492 1362532
Supplies Materials 1349283
1794898
Printing 18
Repairs 24250
Pensions Benefits 7252 41764
Contracts 6795701 1786042
Equipment 1815462 3073231
NONCOST
Public Trust Funds
Investments 3739453 3991328
Expense Objects of Trust 8125 1176734
Private Trust Funds 13582104 17042754
CASH BALANCES JUNE 30th
Budget Funds 46019829 39254597
Public Trust Funds 7012593 6307498
Private Trust Funds 3540271 2933065
Totals 228646933 206066760122i
UNIVERSITY SYSTEM OF GEORGIA
WOMANS COLLEGE OF GEORGIA MILLEDGEVILLE

CURRENT BALANCE SHEET
JUNE 30 1962
ASSETS
CASH ASSETS
Available Cash
Educational and General
Operations 17239889
Plant Funds 18622233
Auxiliary Enterprises 10157 07
Public Trust Funds 7012593
Private Trust Funds 4291626
INVESTMENTS
Public Trust Funds
ACCOUNTS RECEIVABLE
Education and General
Auxiliary Enterprises
INVENTORIES
Educational and GeneralStores
Auxiliary Enterprises Bookstore
Auxiliary EnterprisesDining Hall
LIABILITIES RESERVES SURPLUS
CASH LIABILITIES
Accounts Payable and Purchase Orders
Outstanding
Educational and General
Auxiliary Enterprises
1330899
45050
2867327
1757135
2306653
992946
221258
Plant Funds
RESERVES
For Plant Improvements
For Restricted Funds
Unearned Income
Educational and General
Auxiliary Enterprises
For Inventories
Public Trust Funds 54998503
Private Trust or Agency Funds 4291626
18628238
7165847
6337633
2006227
6931115
SURPLUS
Educational and General
Auxiliary Enterprises
4074362
7975272
57324048
ITUSoil 11
1375949
6931115
113617022
1214204
100353184
12049634
113617022
1227
UNIVERSITY SYSTEM OF GEORGIA
WOMANS COLLEGE OF GEORGIA MILLEDGEVILLE
SUMMARY
FINANCIAL CONDITION
EDUCATIONAL AND GENERAL
The Womans College of Georgia at Milledgeville ended the fiscal year
on June 30 1962 with a surplus of 4074362 in its educational and general
fund after providing the necessary reserve of 992946 to cover outstanding
accounts payable and purchase orders and reserving 6337633 for unearned
income 7165847 for Restricted Funds and 18622233 for plant additions
and improvements
Educational and general fund assets on this date consisted of 35862122
cash on hand and in banks and 1330899 Accounts Receivable
AUXILIARY ENTERPRISES
Auxiliary Enterprises assets on June 30 1962 consisted of 10157707
cash on hand and 45050 Accounts Receivable After reserving 221258
for liquidation of outstanding accounts payable and purchase orders and
2006227 for unearned income a surplus of 7975272 is shown at June 30
1962
OPERATING ACCOUNTSEDUCATIONAL AND GENERAL
AVAILABLE INCOME AND OPERATING COSTS
Income with which to meet the years educational and general operating
expenses amounted to 120543927 and was provided by allotment of
73200000 made to the College by the Regents of the University System
969925 from the State Department of Education 240000 from University
of Georgia General Extension 4550106 from Baldwin County Board of
Education 23184940 from tuition and fees 7563059 transfer from the
Auxiliary Enterprises account and 10835897 from other sources
The 120543927 income provided and the 31033076 cash balance at
the beginning of the period made 151577003 available with which to meet
education and general costs in the year
104280641 of the available funds was expended for educational and
general operating expenses 11434240 was paid for buildings and improve
ments and 35862122 remained on hand June 30 19621228
UNIVERSITY SYSTEM OF GEORGIA
WOMANS COLLEGE OF GEORGIA MILLEDGEVILLE
OPERATING ACCOUNTSAUXILIARY ENTERPRISES
AVAILABLE INCOME AND OPERATING COSTS
Income from earnings of auxiliary enterprises at the College in the year
just closed was 48528922 of which 15059756 was from dormitory and
apartment rents 26303851 from dining halls 4925707 from laundry
2082108 net from student union and 157500 interest on time deposit
From the 48528922 income received 7563059 was transferred to Edu
cational and General Plant Fund for plant additions and improvements
leaving net income in the amount of 40965863
The 40965863 net income and the 8221521 cash balance at the begin
ning of the fiscal year made a total of 49187384 available with which to
meet operating costs of the auxiliary enterprises in the period under review
39029677 of the available funds was expended in the year for cur
rent operating expenses and outlay costs of the auxiliary enterprises and
10157707 remained on hand June 30 1962 the end of the fiscal year
COMPARISON OF OPERATING COSTS
Expenditures for all the activities at the College for the past three years
are compared in the statement following
YEAR ENDED JUNE 30
BY ACTIVITY
1962
1961
1960
EDUCATIONAL AND GENERAL
Admin and Student Welfare 20825427 18551218
Plant Maintenance 14040847 13603934
Library 4628025 3650741
Instruction 46513436 41987814
Activity Related to Instr 8158618 6557192
Extension 1522998 1570026
Research 66831 65501
Natl Defense Educ Act
Lang Lab 7547959 2920670
ScholarshipsTrust Funds 976500 1176734
Plant Additions 11434240 7595231
18529653
11480807
3449161
37393462
6343191
1325347
60264
1098500
11250246
Total Educational and General 115714881 97679061 90930631
1229
UNIVERSITY SYSTEM OF GEORGIA
WOMANS COLLEGE OF GEORGIA MILLEDGEVILLE
YEAR ENDED JUNE 30
BY ACTIVITY Contd 1962 1961 I960
AUXILIARY ENTERPRISES
DiningHall20925908 21373658 19460702
Dormitories and Apartments 12983491 12774355 10332282
Laundry 3927313 3522587 3084102
Student Union 1192965 1187857 1240472
Total Auxiliary Enterprises 39029677 38858457 34117558
Total Cost Payments154744558 136537518 125048189
BY OBJECT
EXPENSE
Personal Services101468542 87036457 76200692
Travel Expense 1592243 1598466 1386146
Supplies and Material 18417183 19307841 17562025
Communication 1000087 864183 835088
Heat Light and Water 6239435 6066406 5748139
Printing and Publicity 390551 960776 1211713
Repairs 2083826 1860546 1093906
Rents 308036 302317 318615
Insurance and Bonding 3809097 3734932 3369056
Indemnities 4668
Pensions Social Security 2324849 1288949 1904392
Equipment 3682874 2905329 2280308
Miscellaneous 1993595 2548181 1887863
143310318 128479051 113797943
OUTLAY
Lands Buildings and Improvements 9618778 4985236 10080622
Equipment 1815462 3073231 1169624
Total Cost Payments154744558 136537518 125048189
Number of Employees on Payroll at
June30 141 134 124
Average Enrollment
Fall Quarter 848 736 726
Winter Quarter 826 757 655
Spring Quarter 839 702 672
Average Regular Term 838 732 6841230
UNIVERSITY SYSTEM OF GEORGIA
WOMANS COLLEGE OF GEORGIA MILLEDGEVILLE
YEAR ENDED JUNE 30
1962 1961 1960
Cost PaymentRegular Term
Expense Payments143310318 128479051 113797943
Less Summer School and Language
LaboratorySummer Pro gram 13290725 7767755 4996731
Expense PaymentsRegular Term130019593 120711296 108801212
Outlay 11434240 8058467 11250246
141453833 128769763 120051458
Annual Student Per Capita Cost
Regular Term
Expense 155155 164906 159066
Outlay 13645 11009 16448
168800 175915 175514
PUBLIC TRUST FUNDS
On June 30 1962 the College held 54998503 in Public Trust Funds of
which 7012593 was cash in bank 26975098 invested in stocks and bonds
10856191 was in student notes and 10154621 was equity in apartment
building
The 10154621 investment in the Parkhurst Apartment Building is
being amortized over a period of thirty years with interest at 2 as
shown in schedule on page 18 of unit report
Receipts and payments for Loan Funds and Scholarship and Endow
ment Funds are shown in schedule on pages 14 and 15 of the unit report
PRIVATE TRUST FUNDS
Private Trust and Agency Funds being administered by the College on
June 30 1962 amounted to 4291626 and these accounts are detailed in
the unit report1231
UNIVERSITY SYSTEM OF GEORGIA
WOMANS COLLEGE OF GEORGIA MILLEDGEVILLE
GENERAL
All employees of the University System are covered in a blanket surety
bond for 10000000 each Detail of bond will be found in report covering
examination of the Regents Office of the University System of Georgia
All receipts disclosed by examination have been accounted for and ex
penditures for the period under review were within the limits of budget ap
provals and supported by proper voucher
Appreciation is expressed to the officials and staff of the College for the
cooperation and assistance given the State Auditors office during this exami
nation and throughout the year
1233
UNIVERSITY SYSTEM
GEORGIA SOUTHERN COLLEGE
STATESBORO1234
UNIVERSITY SYSTEM OF GEORGIA
GEORGIA SOUTHERN COLLEGE STATESBORO
RECEIPTS 1962 1961
INCOME FROM STATE REVENUE ALLOTMENTS
Transfers Other Spending Units 71124308 65133278
Revenues Retained
Earnings Educational Services 1 003 37003 737 731 29
Grants Counties and Cities 6430849 5965743
Grants U S Government 394000 5117500
Interest 931110 1436112
Transfer from Public Trust Funds 58333 25000
Total Income Receipts179275603 151450762
NONINCOME
Private Trust Funds 201 93006 190 636 31
Public Trust Funds
Gifts for Principal 5679779 1481556
Income on Investments 18958
Investments 17000 39600
CASH BALANCES JULY 1st
Budget Funds 43094981 68959750
Private Trust Funds 2458786 2225887
Public Trust Funds 320245 238089
Totals251058358 243459275

1235
UNIVERSITY SYSTEM OF GEORGIA
GEORGIA SOUTHERN COLLEGE STATESBORO
PAYMENTS 1962 1961
EXPENSE
Personal Services106618171 88357684
Travel 1551943 1350089
Supplies Materials 34552439 20089067
Communication 1189319 1116861
Heat Light Power Water 5699820 5256151
Publications Printing 609120 796318
Repairs 1551183 1164966
Rents 74205 1887826
Insurance 2875865 2388300
Pensions Benefits 2389908 1987682
Equipment 6655236 7086131
Miscellaneous 1038428 4574313
Total Expense Payments154805637 135955388
OUTLAYS
Lands Improvements
Personal Services 1172501 2500454
Travel 611
Supplies Materials 352777 2723688
Communication 1 50
Printing Publicity 20911 6498
Repairs 49407 287319
Rents 5977227
Contracts 12787313 32890554
Miscellaneous 237 34
Equipment 2667571 2927135
NONCOST
Private Trust Funds 19945796 18830732
Public Trust Funds
Investments 6035982 1439000
CASH BALANCES JUNE 30th
Budget Funds 44537240 43094981
Private Trust Funds 2705996 2458786
Public Trust Funds 320245
Totals251058358 2434592751236
UNIVERSITY SYSTEM OF GEORGIA
GEORGIA SOUTHERN COLLEGE STATESBORO
CURRENT BALANCE SHEET
JUNE 30 1962
ASSETS
CASH ASSETS
Educational and General Fund 368 664 59
Auxiliary Enterprises Fund 76 707 81
Private Trust and Agency Funds 39102 56
ACCOUNTS RECEIVABLE
Educational and General
INVENTORIES
Educ and GenGeneral Stores 916156
Auxiliary Enterprises
Student Center 4196910
Dining Hall 2382925 6579835
STUDENT LOANS
Public Trust Funds
484 474 96
10 655 51
74 959 91
99 991 82
670 082 201287
UNIVERSITY SYSTEM OF GEORGIA
GEORGIA SOUTHERN COLLEGE STATESBORO
CURRENT BALANCE SHEET
JUNE 30 1962
LIABILITIES RESERVES SURPLUS
LIABILITIES
Accounts Payable and Purchase Orders
Educational and General 6 73431
SOc Sec Employer Contrib 914309
Auxiliary Enterprises 3 375 71
Soc SecEmployer Contrib 96192
15 877 40
4 337 63 20 215 03
RESERVES
For Unearned Income
Educational and General 9250700
Auxiliary Enterprises 45119 25
For Ed and Gen Fed Funds
For Inventories
For Plant Funds
For Public Trust Funds
For Private Trust and Agency Funds
Agency Funds 2660822
State Income Tax 2 037 64
Social Security Withholdings 10 004 96
Georgia Sales Tax 45174
137 626 25
3 381 38
74 959 91
238 005 65
99 991 82
39 102 56
593 067 57
SURPLUS
For Operations
Educational and General
Auxiliary Enterprises
29 548 67
27 250 93
56 799 60
670 082 201238
UNIVERSITY SYSTEM OF GEORGIA
GEORGIA SOUTHERN COLLEGE STATESBORO
SUMMARY
FINANCIAL CONDITION
EDUCATIONAL AND GENERAL
The Georgia Southern College at Statesboro ended the fiscal year on
June 30 1962 with a surplus of 2954867 in its educational and general fund
after providing the necessary reserve of 1587740 to cover accounts payable
and purchase orders outstanding and reserving 9250700 for unearned in
come applicable to summer school 338138 for Federal funds and
23800565 for plant additions and improvements
AUXILIARY ENTERPRISES
Surplus available for operation and maintenance of the auxiliary enter
prises at the College on June 30 1962 was 2725093 after providing reserve
of 433763 for liquidation of accounts payable and purchase orders out
standing and reserving 4511925 for unearned income
OPERATING ACCOUNTSEDUCATIONAL AND GENERAL
AVAILABLE INCOME AND OPERATING COSTS
Allotments to the College by the Regents in the year were 67000000
for general operations and 3965000 for plant additions In addition to the
allotments 41478997 was received in tuition and fees 6430849 from the
Bulloch County Board of Education 27193040 transfer from the Auxiliary
Enterprises account and 1528608 from other sources making a total for
the period of 147596494
The 147596494 income and the 24399632 cash balance on hand at the
beginning of the period made 171996126 funds available with which to
meet educational and general costs in the year
112101960 of the available funds was expended for educational and
general operating expenses in the year 23027707 was paid for buildings
and improvements and 36866459 remained on hand June 30 1962 the end
of the fiscal year
OPERATING ACCOUNTSAUXILIARY ENTERPRISES
AVAILABLE INCOVTE AND OPERATING COSTS
Income from auxiliary enterprises in the year was 58872149 of which
20593581 was from dormitories and housing 36382502 from dining halls1239
UNIVERSITY SYSTEM OF GEORGIA
GEORGIA SOUTHERN COLLEGE STATESBORO
1405234 from Student stores 406110 interest on investments and 84722
from other sources
From the 58872149 income receipts 27193040 was transferred to the
Educational and General Fund account for plant additions and improvements
leaving net income of 31679109
The 31679109 net income and the 18695349 cash balance at the
beginning of the period made a total of 50374458 available
42703677 of the 50374458 available funds was expended in the year for
operating the auxiliary enterprises at the College and 7670781 remained
on hand June 30 1962
COMPARISON OF OPERATING COSTS
Expenditures for all activities at the College for the past three years are
compared in the following statement
YEAR ENDED JUNE 30
BY ACTIVITY
1962
1961
1960
EDUCATIONAL AND GENERAL
Administration 6539566
General 5904532
Student Welfare 4503223
Library 5619760
PlantOperations 16599584
PlantImprovements 23027707
Instruction 60629043
Activities Related to Instruction 12306252
5890141
5983047
3437958
4480613
13602406
41360143
50623212
14034253
5230890
5566614
2603150
4604972
11526972
28368443
42885096
9900644
Total Educational and Generall35129667 139411773 110686781
AUXILIARY ENTERPRISES
Dormitories 12367391 12255085 10151307
Dining Halls 28438723 23894715 22520332
Student Stores 1897563 1753958 1925323
Total Auxiliary Enterprises 42703677 37903758 34596962
Total Cost Payments177833344 177315531 1452837431240
UNIVERSITY SYSTEM OF GEORGIA
GEORGIA SOUTHERN COLLEGE STATESBORO
YEAR ENDED JUNE 30
BY OBJECT 1962 1961 I960
EXPENSE
Personal Services106618171 88357684 77266680
Travel Expense 1551943 1250089 982290
Supplies 24552439 20089067 21041060
Communication 1189319 1116861 1022939
Heat Lights Water 5699820 5256151 3259189
Printing Publicity 609120 796318 556899
Repairs Alterations 1551183 1164966 898717
Rents 74205 1887826 1706161
Pensions 2389908 1987682 1642815
Scholarships 211670 3534350
Insurance 2875865 2388300 2007544
Equipment 6655236 7086131 5309072
Miscellaneous 826758 1039963 1221934
Total Expense Payments154805637 135955388 116915300
OUTLAY
Buildings Improvements 20360136 38433008 24520087
Equipment 2667571 2927135 3848356
Total Cost Payments177833344 177315531 145283743
Number of Employees on Payroll
June30 147 132 121
Average Enrollment
Regular Term
FallTerm 1627 1403 1185
Winter Quarter 1583 1230 1051
Spring Quarter 1542 1300 1126
AverageRegular Term 1584 1311 1121
Summer School 1063 988 781
Cost PaymentsRegular Term
Fall Winter Spring Quarters
Expense147481188 129962949 111437537
Outlay 23027707 41360143 28368443
Total CostRegular Term170508895 171323092 139805980
Cost PaymentsSummer School 7324449 5992439 5477763
177833344 177315531 1452837431241
UNIVERSITY SYSTEM OF GEORGIA
GEORGIA SOUTHERN COLLEGE STATESBORO
YEAR ENDED JUNE 30
1962
Annual Student Per Capita Cost
Regular Term
Expense
Outl ay
1961
93107
14538
99133
31548
1960
99410
25306
107645 130681 124716
PUBLIC TRUST FUNDS
On June 30 1962 investments in the amount of 9999182 for student
notes in the National Defense Student Loan Fund were held by the College
PRIVATE TRUST AND AGENCY FUNDS
Private Trust and Agency Funds held by the College on June 30 1962
amounted to 13910256 consisting of 2660822 for student activities appli
cation deposits student bank deposits and other funds as detailed on Page 8
of unit report 1000496 social security withholdings 203764 Georgia in
come tax and 45174 sales tax collections to be remitted
GENERAL
All employees of the University System are covered in a blanket surety
bond of 10000000 each Detail of bond will be found in report covering
examination of the Regents Office of the University System of Georgia
In the fiscal year ended June 30 1962 Federal taxes were paid on airplane
tickets for which reimbursements were made to the following College em
ployees on approved expense vouchers
Voucher No 10737Walter B Mathews 525
Voucher No 11097Paul Wischkaemper 482
Voucher No 12864Ellen L Lensing 718
Voucher No 15200Paul LaGrone 1022
27471242
UNIVERSITY SYSTEM OF GEORGIA
GEORGIA SOUTHERN COLLEGE STATESBORO
The State is not liable for this Federal tax and the 2747 should be re
funded and deposited in the operating account of the College
All receipts disclosed by examination have been accounted for and
expenditures for the period under review were within the limits of budget
approvals and supported by proper voucher except as noted
Appreciation is expressed to the officials and staff of the College for the
cooperation and assistance given the State Auditors Office during this
examination and throughout the year1243

UNIVERSITY SYSTEM
VALDOSTA STATE COLLEGE
VALDOSTA1244
UNIVERSITY SYSTEM OF GEORGIA
VALDOSTA STATE COLLEGE VALDOSTA
RECEIPTS
1962
1961
INCOME FROM STATE REVENUE ALLOTMENTS
Transfers Other Spending Units 40250000
Revenues Retained
Grants U S Govt
Earnings Educational Services 45037888
Interest Earned 599289
Transfer from Publi c Trust Funds 25000
Total Income Receipts 85912177
37600000
377400
33185340
526975
71689715
NONINCOME
Public Trust Funds
Gifts for Principal 341550
Income on Investments 79966
Investmentsr 310458
Private Trust Funds 9460419
CASH BALANCES JULY 1st
Budget Funds 27084647
Public Trust Funds 753651
Private Trust Funds 3008002
Total126950870
235000
70572
16ft 10
7958265
21659712
612069
2387327
104780470UNIVERSITY SYSTEM OF GEORGIA
VALDOSTA STATE COLLEGE VALDOSTA
1245
PAYMENTS 1962
EXPENSE
Personal Services 49830930
Travel 517089
Supplies Materials 9976433
Communication 559616
Heat Light Power Water 2394044
Publications Printing 195350
Repairs 660385
Insurance 1612924
Pensions Benefits 1220726
Equipment 2120335
Miscellaneous 1025819
Total Expense Payments 70113651
OUTLAYS
Lands Improvements
Supplies Materials 176210
Printing Publicity 1200
Repairs 726505
Miscellaneous 572
Contracts 2641935
Equipment 2605264
Total Outlay Payments 6151686
Total Cost Payments 76265337
NONCOST
Public Trust Funds
Investments 426800
Expense and Objects of Trust 26210
Private Trust Funds 9413406
CASH BALANCES JUNE 30th
Budget Funds 36731487
Public Trust Funds 1032615
Private Trust Funds 3055015
Totals126950870
1961
42659897
392015
8328213
469642
2486071
155576
700190
1510071
1024722
1661502
1122735
60510634
382207
13652
112553
1833
3819403
1424499
5754146
66264780
331800
7337590
27084647
753651
3008003
1047804701246
UNIVERSITY SYSTEM OF GEORGIA
VALDOSTA STATE COLLEGE VALDOSTA
CURRENT BALANCE SHEET
JUNE 30 1962
ASSETS
CASH ON HAND AND IN BANK
Educational and General Fund
Plant Funds
Auxiliary Enterprises Fund
Public Trust Funds
Private Trust and Agency Funds
INVESTMENTS AND LOANSPUBLIC TRUST FUNDS
U S Bonds 600000
Illinois Central BR66 SharesCost 1 94304
Univ System Bldg Authority Bonds 905608
Student Loans 791144
ACCOUNTS RECEIVABLE
Auxiliary Enterprises
INVENTORY STORES
Educational and General 5135 81
Auxiliary Enterprises 18 905 69
107 52475
76 44500
183 34512
10 32615
40 801 80
418 442 82
24 910 56
37660
24 041 50
467 771 48
LIABILITIES RESERVES SURPLUS
LIABILITIES
Accounts Payable
Educational and General
RESERVES
For Plant Funds
For Unearned Income
Educational and General 2732350
Auxiliary Enterprises 13 608 50
For Inventory Stores
For Bus DepreciationEduc and General
For Public Trust Funds
For Private Trust and Agency Funds
SURPLUS FOR OPERATIONS
Educational and General
Auxiliary Enterprises
5 010 51
76 445 00
40 932 00
24 041 50
14 838 45
35 23671
40 801 80
60 35229
17011322
232 295 46
230 465 51
467 771 481247
UNIVERSITY SYSTEM OF GEORGIA
VALDOSTA STATE COLLEGE VALDOSTA
SUMMARY
FINANCIAL CONDITION
EDUCATIONAL AND GENERAL
The Valdosta State College at Valdosta ended the fiscal year on June 30
1962 with a surplus of 6035229 in its educational and general fund after
providing the necessary reserve of 501051 for outstanding accounts pay
able and reserving 2732350 for unearned income 7644500 for additions
and improvements to plant 1483845 for depreciation on bus and
513581 for stores inventory
AUXILIARY ENTERPRISES
Surplus available for operation of the dining halls dormitories and other
auxiliary enterprises at the College on June 30 1962 was 17011322 after
providing reserves of 1360850 for unearned income and 1890569 for
stores inventory
OPERATING ACCOUNTSEDUCATIONAL AND GENERAL
AVAILABLE INCOME AND OPERATION COSTS
Allotment to the College by the Board of Regents in the year was
40150000 and 20127245 was received from tuition and fees 288199
from interest on savings 100000 from the University of Georgia Division
of General Extension and 1532070 from the auxiliary enterprises ac
count making total income receipts for the period 62197514
The 62197514 income together with the cash balance of 15679796
on hand at the beginning of the year made 77877310 funds available with
which to meet educational and general operating expenses
53328649 of the available funds was used for operating expenses of edu
cational and general activities at the College 6151686 was paid for plant
additions and improvements and 18396975 remained on hand June
30 1962
OPERATING ACCOUNTSAUXILIARY ENTERPRISES
AVAILABLE INCOME AND OPERATING COSTS
Income from auxiliary enterprises in the year was 25246733 of which
7068600 was from dormitory rents 13493103 from dining halls1248
UNIVERSITY SYSTEM OF GEORGIA
VALDOSTA STATE COLLEGE VALDOSTA
2918275 from the book store 1054515 from laundry
campus license fees and 311090 from interest on savings
01150 from
From the 25246733 income received 1532070 was transferred to
the educational and general fund account leaving net income of 23714663
The 23714663 income together with the 11404851 cash balance at
the beginning of the fiscal year made a total of 35119514 available with
which to meet operating costs of the auxiliary enterprises in the period under
review
16785002 of the available funds was expended for current operating
expenses of the auxiliary enterprises in the year and 18334512 remained on
hand June 30 1962 the end of the fiscal year
COMPARISON OF OPERATING COSTS
Expenditures for all activities at the College for the past three years are
compared in the statement following
YEAR ENDED JUNE 30
BY ACTIVITY 1962 1961 1960
EDUCATIONAL AND GENERAL
Administration and General 94 766 50 85 897 84 81 29304
Student Welfare 1998445 1197956 1207859
PlantOperations 9372690 8092504 7367316
PlantImprovements 6151686 5754146 7258622
Library 2800647 2246975 1939152
Instruction 27774791 23085285 21059697
InstructionSummer School 1967000 1862180 1497000
Stores Warehouse f615 74 186455 149054
Total Education and General594 803 35 51015285 48608004
AUXILIARY ENTERPRISES
Dormitories 3679278 3569619 3248877
Dining Hall 10486453 9391566 8299686
Laundry 589096 499109 483790
Student Center 1847572 1613812 1476793
General 182603 175389 151900
Total Auxiliary Enterprises167 850 02 152 494 95 136 610 46
Total Cost Payments76265337 66264780 622690501249
UNIVERSITY SYSTEM OF GEORGIA
VALDOSTA STATE COLLEGE VALDOSTA
YEAR ENDED JUNE 30
BY OBJECT 1962 1961 1960
EXPENSE
Personal Services498 309 30 426 598 97 384 738 91
Travel Expense 517089 392015 369009
Supplies Materials 9976433 8328213 7302386
Communication 559616 469642 457103
Heat Light Power Water 2394044 2486071 2596735
Printing Publicity 195350 155576 282028
Repairs 660385 700190 658507
Insurance Bonding 1612924 1510071 1419644
Pensions Ret System 12207 26 10 247 22 8 964 36
Equipment 2120335 1661502 1465974
Miscellaneous 1025819 1122735 1088715
Total Expense Payments70113651 60510634 55010428
OUTLAY
Land Bldgs Improvements 3546422 4329647 4154886
Equipment 2605264 1424499 3103736
Total Cost Payments76265337 66264780 62269050
Number of Employees on Payroll June 30
104
95
95
Average Student Enrollment
Fall Quarter 917 793 736
Winter Quarter 804 691 608
Spring Quarter 919 719 681
AverageRegular Term 880 734 676
Summer School 601 470 452
Cost PaymentsRegular Term
Fall Winter Spring Quarters
Expense68146651 58648454 535 13428
Outlay 6151686 5754146 7258622
Total CostRegular Term74298337 64402600 60772050
Cost PaymentsSummer School
Expense Salaries 1967000 1862180 1497000
Total Cost Payments76265337 66264780 622690501250
UNIVERSITY SYSTEM OF GEORGIA
VALDOSTA STATE COLLEGE VALDOSTA
YEAR ENDED JUNE 30
1962 1961 1960
Annual Student Per Capita Cost
Regular Term Fall Winter Spring Quarters 77439 6991 79902 7839 791 62 107 38
844 30 87741 89900
PUBLIC TRUST FUNDS
Endowment and Student Loan Funds held by the College on June 30
1962 amounted to 3523671 of which 1032615 was cash in bank 1699912
invested in stocks and bonds and 791144 in student notes
PRIVATE TRUST AND AGENCY FUNDS
Private Trust and Agency Funds being handled by the College at the
close of the year on June 30 1962 amounted to 4080180 consisting of
student deposits and other agency accounts as detailed on page 7 of the unit
report
GENERAL
All employees of the University System are covered in a blanket surety
bond for 10000000 each Detail of bond will be found in report covering
examination of the Regents Office of the University System of Georgia
Books and records of the College were found in good condition All
receipts disclosed by examination have been accounted for and expenditures
for the period under review were within the limits of budget approvals and
supported by proper voucher
Appreciation is expressed to the officials and staff of the College for the
cooperation and assistance given the State Auditors office during this
examination and throughout the year
1251
UNIVERSITY SYSTEM
OF
GEORGIA1252
UNIVERSITY SYSTEM OF GEORGIA
ALL UNITS CONSOLIDATION
RECEIPTS 1962 1961
INCOME FROM STATE REVENUE ALLOTMENTS
Appropriation 3338500000 2737500000
Budget Balancing Adjustments 69075000 282666695
Transfers Other Spending Units
Department of Agriculture 8791100 3600000
Department of Defense 1460000
Forest Research Council 7215000 5768234
State Game and Fish Commission 963636 818182
State Department of Public Health 233229 1560738
State Department of Education 21102066 24251496
Voc Rehab Div Dept of Ed 726795
Milk Commission 3000000 200000
Transfers from
University System Public Trust Funds 11894042 20893803
Revenues Retained
Grants U S Government 445221237 412477230
Grants Counties and Cities 37079364 36216239
Donations 476754592 398177428
Interest 42914675 51803096
Rents on Inv Properties 12832171 13796180
Earnin gs Educati onal Services 2333534089 2045669639
Earnings Development Services 144580035 128860958
Total Income Receipts 6954417031 6165719918
NONINCOME
Public Trust Funds
Gifts for Principal 45694438 32503387
Investments 62071962 74989439
Income on Investments 59036280 63664642
Transfers to Budget Funds 11894042 20893803
Total Public Trust Funds 154908638 150263665
Private Trust Funds 535750620 464803737
State Revenue Collections Unfunded 5755840 7141311
Total NonIncome Receipts 696415098 622208713
CASH BALANCES JULY 1st
Budget Funds 2243436053 2298212928
Public Trust Funds 56912588 56601413
Private Trust Funds 166394380 150648382
State Revenue Collections Unfunded 7166311 25000
Total Cash Balances 2473909332 2505487723
Totals10124741461 9293416354
UNIVERSITY SYSTEM OF GEORGIA
ALL UNITS CONSOLIDATION
PAYMENTS 1962
EXPENSES
Personal Services 4194006409
Travel 94720211
Supplies Materials 648165046
Communication 49403416
Heat Light Power Water 149752240
Publications Printing 43735344
Repairs 66106259
Rents 443983996
nsurance 16492898
Indemnities
Pensions Benefits 83244856
Equipment 280514690
Miscellaneous 206467810
Total Expense Payments 6276593175
1253
1961
37355
881
6165
447
1427
381
521
3568
227
754
2446
1734
78664
73062
61317
71893
08944
02844
97634
95602
05244
4668
42698
02076
18050
5591157686
OUTLAYS
Lands Improvements
Personal Services 37003183 50486754
Travel 611
Supplies Materials 38020139 45221121
Communication 24318
Publications Printing 77491 66125
Repairs 31742566 32159109
Rents 9433082 1481360
Insurance 200133 196682
Pensions Benefits 7252 47550
Contracts 425551691 423429713
Miscellaneous 8229 1462C9
Equipment 75813134 76079555
Total Outlay Payments 617856900 629339107
Total Cost Payments 6894450075 6220496793
NONCOST
Public Trust Funds
Investments 146546559 147595669
Expense Objects of Trust 609020 2356821
Total Public Trust Funds 147155579 149952490
Private Trust Funds 528941581 449057739
Total NonCost 676097160 5990102291254
UNIVERSITY SYSTEM OF GEORGIA
ALL UNITS CONSOLIDATION
PAYMENTS Contd 12 1961
CASH BALANCES JUNE 30th
Budget Funds 2303403009 2243436053
Public Trust Funds 64665647 56912588
Private Trust Funds 173203419 166394380
State Revenue Collections Unfunded 12922151 7166311
2554194226 2473909332
Totals10124741461 9293416354
UNIVERSITY OF GEORGIA LIBRARIES
3 ElDfl 05357 317T