THE LIBRARIES THE UNIVERSITY OF GEORGIAi A iREPORT OF THE STATE AUDITOR OF GEORGIA YEAR ENDED JUNE 30 1962 3 IJL State Auditor STATE OF GEORGIA To the General Assembly of Georgia Greetings The annual report of this office summarizing the reports of examinations of all the State agencies is submitted to the public in this and in a supple mental volume for the fiscal year ended June 30 1962 The volume under this cover reports the financial operations of the State government and the supplemental volume lists the personnel of the civil establishment with the amount paid to each in the year for services and for travel expenses The undersigned State Auditor continues the policy of requiring a firm of Georgia Certified Accountants to audit any accounts that the State Au ditor is required by law to administer or to have part in the administration of such as the Department of Audits funds and all the funds of the various boards and authorities on which the State Auditor by law is required to act as a board member These signed audits are reproduced herein Unit reports of all State Agencies with fuller detail and analysis are on file in this office and are open to public inspection Respectfully 3 kML State Auditor Atlanta Ga December 31 1962 TABLE OF CONTENTS Page Statistics ix State Fixed Debtxvn All Funds Consolidated Receipts and Payments All Agencies 1 State Revenues Receipts by Class of Revenue 5 Distribution of Revenue to Budget Accounts 17 State Treasury Funding and Custody Accounts Receipts and Payments 21 Budget Funds Receipts and Payments Operating Funds of All Spending Units 53 Receipts and Payments Federal Income Tax All Units 57 Receipts and Payments State Income Tax All Units 63 Receipts and Payments Retirement Contributions All Units 69 Receipts and Payments Operating Funds Agriculture Department of 79 Art Commission 95 Audits Department of 99 Banking Department of 103 Budget Bureau 109 Capitol Square Improvement Committee 113 Commerce Department of 119 Comptroller General 135 Corrections Board of 163 Defense Department of 177 Education Department of 195 Division of Vocational Rehabilitation 231 School for the Deaf 237 Academy for the Blind 243 North Ga Voc School Clarkesville 251 South Ga Voc School Americus 257 Employees Retirement System 263 Forest Research Council 289 Forestry Commission 295 Game and Fish Commission 305 General Assembly 325 Geology Mines Department of 351 GovernorOffice 359 Highway Department 367 Historical Georgia Commission 515 Jekyll Island Committee 523 Judicial System Supreme Court 529 Court of Appeals 535 Superior Courts 541 Judicial Council 547 Library State 551 Labor Department of 557 Labor Employment Security Agency 563 Law Department of 571 Medical Education Board 577 Milk Commission 607 Municipal Taxation Committee 615 Pardons and Paroles Board of 617 Parks Department of 623 Personnel Board 655 Pharmacy State Board of 663TABLE OF CONTENTS Continued Page Budget FundsContinued Receipts and Payments Operating FundsContinued Ports Committee Georgia Probation State Board of Properties Commission State Public Health Department of Alcoholic Rehabilitation Service j Battey State Hospital Gracewood State School and Hospital Milledgeville State Hospital Public Safety Department of Public Service Commission Public Welfare Department of Administration Public Assistance Institutions aql Confederate Soldiers Home i Training School for Girls Training School for Colored Girls Training School for Boys Milledgeville Training School for Boys Augusta Factory for the Blind Purchases Supervisor of Real Estate Investment Board if Revenue Department of Secretary of State Qn Secretary of StateBuildings and Grounds Fund aud State Treasury 09 Administration Sinking Fund Z State Aid to Counties for Roads Stone Mountain Memorial Commission Teacher Retirement System Ty Cobb Baseball Mem Com 2 Veterans Service Board Veterans Service Department of Warm Springs Memorial Commission Water Law Revision Commission jVVi Waterways Commission Workmens Compensation Board of iuua University System of Georgia Regents Central Office j Albany State College Albany Fort Valley State College Fort Valley uay Savannah State College Savannah ui Georgia Southwestern College Amencus jud Augusta College Augusta yi Middle Georgia College Cochran juyy Columbus College Columbus South Georgia College Douglas Armstrong College Savannah j Abraham Baldwin Agr College Tifton University of Georgia Athens j1 Georgia Institute of Technology Atlanta iijg Georgia State College Atlanta Medical College of Georgia Augusta w West Georgia College Carrollton North Georgia College Dahlonega Womans College of Georgia Milledgeville jjWjj Georgia Southern College Statesboro Vll TABLE OF CONTENTS Continued Page Budget FundsContinued Receipts and Payments Operating FundsContinued University System of GeorgiaContinued Valdosta State College Valdosta 1243 All Units Consolidated 1251 Public Corporations Georgia Rural Roads Authority State Bridge Building Authority o State Toll Bridge Authority So Georgia Farmers Market Authority m Herty Foundation u State Hospital Authority m g Jekyll Island State Park Authority gig Georgia Development Authority g 2 Brunswick Ports Authority Georgia Port Authority g State Office Building Authority m m State School Building Authority p5 Stone Mountain Memorial Association g fl University System Building Authority 0 Georgia Tech Revenue Bonds Trust Account o WGST Georgia Tech Broadcasting Stations cSTATISTICS STATE REVENUE RECEIPTS YEAR ENDED JUNE 30 1962 SOURCE Taxes Fines and Forfeits Property Tax General 1 Property Tax Utility Property Tax Intangible Estate Tax x Income Tax 68 Motor Fuel Tax 90 Alcoholic Beverage Tax n Malt Beverage Tax 9 Wine Tax lj Cigar and Cigarette Tax 21 Sales 3 Sales and Use Tax162 Insurance Premium Tax n Kerosene Tax Business License Taxes l Motor Vehicle Tax 18 Motor Drivers License Tax l Motor Box Reg Lie Tax Hunting and Fishing License Tax 1 Corporation Franchise Tax 2 Fines and Forfeits Unemployment Compensation Tax Penalties Total 119 641 23 402 857 63 20153 00 635 198 47 557 867 80 423 160 08 591 258 01 823 317 15 338 760 84 818 467 48 000 020 60 502 724 93 383 55915 932 19613 540 718 89 621 169 25 45 536 00 259 828 55 114127 24 52 724 55 56 628 44 Percentage To Total 18 06 00 26 10 92 14 40 185 1 57 21 3 48 25 81 1 83 06 31 2 95 26 01 20 34 01 01 Grants from U S Government Highways 6058692790 Education 1286280113 Public Assistance and Relief 80 549 480 92 Health 8 248 989 60 Agriculture Development Other 521006992 Total Grants from U S Government167 458 26947 Grants from Counties and Cities Public Assistance and Relief 3 427 984 94 Education 37o 793 64 Agriculture Development Other 99195658 Highways 74436018 Total Grants from Counties 5 535095 34 Per Capita i 029 10 00 42 1739 2293 294 249 34 554 4109 292 10 49 470 41 01 31 54 01 01 Total Taxes Fines and Forfeits406239915 42 6472 10303 965 1537 2 05 326 2 83 2043 1 32 209 83 132 2668 4247 54 087 06 09 16 25 12 19 88 140XI STATE REVENUE RECEIPTS YEAR ENDED JUNE 30 1962 SOURCE Total Donations for Operations Education 4 255 573 54 Health Hospitals 53656622 Agriculture Development Other 65293245 Total Donations for Operations 5 445072 21 Rents on Investment Properties State Railroad 540 00000 Other 18252881 Total Rents on Investment Properties 722 528 81 Interest 2092044 95 Contributions from Public Trust Funds 673 692 82 Operating Earnings by Fees Rents and Sales for Services General Government 56402157 Protection Services 3 371 738 29 Health Services 494 583 97 Development Natural Resources Services 301268372 Highway Services 3 85008019 Hospital Services 2 33749900 Educational Services 24 276 825 09 Corrections Services 1 410123 68 Recreational Services 201 013 67 Total Operating Earnings 3951856918 Total Revenue Receipts627 685188 20 Percentage Per To Total Capita 68 108 09 14 10 16 87 138 09 014 03 04 12 018 33 053 11 017 09 014 54 86 08 12 48 76 61 98 37 59 3 87 616 22 36 03 05 629 1002 10000 15918 Note 1960 Pop 3 943116STATE REVENUE RECEIPTS rn v yi a 4J fl O O o a 5 oo CO o W 0 fj w j S cfe O H ft Ph e O pq 05 CO s O H O BO G 2 02 CD O 00 CO H OS cS Ph lH O t4 iH o O CO H fl GO is o w 3 S H3 H 15 Q ft S 2 co W H fl T Q O in H g Ph H h ei O IO O P ai IO M i I CM Eh d exf in oo PP ii 43 Hi 05 Ph o w O ID tn a o 9 6 o aS fl S tn S 0 W CD H iO ii CD H OS iH IO H OS c5 fe 6 C Tl fl fl O CS fl o o u fl fl CO ft Ph CM IO CO IO o I fl 3 CO c3 2 fl M h 0 O Ph o C5 X CM CO CO CO M CO i os H rT cT IO i CO i oo CO IO iO o Tj o oi GO CO OS ca CD o M CM rH CO CD TH CD CO oi IO o o OS IO OS J w o iO t i Ci CM t OS t 15 iri i5 o CO w CD I CO Pi a en i cS s O fl ft O aj 3 o J fl fcl QQ SPh 60 0 D STATE REVENUE RECEIPTS 9 8 CD CM lO O CO X c to N d ffl CO CO Sc CD CM 0 a h o 2 gfig c 3 c 2 23 3 P o c W 14 G O D to Q pd to w 3 CO in CO lO CO m lO CO n 2 a 3 O M CO x s cS o CO 0 d CM co 3 J ID O h XJ j o c cS O P m o M o CO 3 3 O CO o ti cci O s o c O p s o q Ch C3 CO s CO t3 3 CO c CO CO STATE REVENUE RECEIPTS DISTRIBUTION OF REVENUE BY OBJECT YEAR ENDED JUNE 30 1962 OBJECT Total EXPENSE Personal Services11759941692 Travel 520317136 Supplies Materials 2157935089 Communication 209759387 Heat Light Power Water 287290999 Publications Printing 2 533 523 97 Repairs 279284132 Rents 2585838599 Insurance 31447328 Indemnities 42i 36628 Pensions Benefits 112 348 253 28 Grants to Civil Divisions206 968 789 38 Equipment 6 00l 983 74 Miscellaneous 35892205 Total Expense Payments50695098232 Percentage Per To Total Capita 1873 2983 83 132 3 44 547 33 53 46 73 40 64 44 71 412 656 05 08 07 11 17 90 2849 32 97 5249 96 152 06 09 8076 128 57 XV STATE REVENUE RECEIPTS DISTRIBUTION OF REVENUE BY OBJECT YEAR ENDED JUNE 30 1962 Percentage OBJECT Contd Total To Total OUTLAYS Lands Improvements Personal Services 1064343952 170 Travel 87967222 14 Supplies Materials 439486990 70 Communication 3664235 01 Heat Light Power Water 1271468 00 Publications Printing 309777 00 Repairs 97634091 15 Rents 41662810 07 Insurance 206058 00 Pensions Benefits 75635584 12 Contracts 9790268899 1560 Miscellaneous 354872258 56 Equipment 895388417 143 Total Outlay Payments12852711761 2048 Total Payments from Revenue 635 478 099 93 101 24 To State General Fund Cash Balance1398361752 2 23 State Revenue Collections Unfunded 15145286 03 Spending Agencies Cash Balance 604925293 96 Loans Payable 1000000 00 Totals62768518820 10000 Per Capita 270 22 111 01 00 00 25 11 00 19 2483 90 227 3259 16116 355 04 153 00 159 18 Note 1960 Pop 3943116xix STATE FIXED DEBT Does not include Current Operation Obligations PLEDGE OF FULL FAITH AND CREDIT NEGOTIABLE BONDS June 30 1962 June 30 1961 0 due but not presented 1550500 1550500 Less Cash Reserve 1550500 1550500 Net Negotiable State Debt 000 000 PLEDGE OF ROAD REVENUE APPROPRIATION Certificates of Debt to Counties No Interest Due but not presented 10000 10000 Less Cash Reserve 10000 10000 Net Debt to Counties 000 000 SUMMARY Total State Debt Outstanding 1560500 1560500 Less Cash Reserve 1560500 1560500 Net State Fixed Debt 000 000 For Revenue Bonds issued by Public Corporations created by Acts of the General Assembly see separate reports of each Corporation or Authority on file in the State Auditors OfficeSUMMARY OF RECEIPTS AND PAYMENTS OF ALL STATE AGENCIES YEARS ENDED JUNE 30 1962 AND 1961 RECEIPTS Consolidation of All State Agencies REVENUE 19 12 Transfers into Treasury 40600481303 39525803738 Add Held by Coll Unit at June 30 86112027 709 667 41 Deduct Held by Coll Unit at July 1 709 667 41 527 581 20 Retentions by Collecting and Spending Units 22152892231 19436546268 Total Revenue Receipts 62768518820 58980558627 NONREVENUE Public Trust Funds 8038097954 7474240397 Private Trust Funds 4848998475 4371988919 Loans Payable 1000000 Total NonRevenue Receipts 128 880 964 29 118 462 29316 CASH BALANCES JULY 1st Budget Funds in State Treasury 7072338282 7241088432 In Spending Units 11251504946 10714653018 In Collecting Units Unfunded 709 667 41 527 581 20 Public Trust Funds In Spending Units and U S Treasury 146 250 160 42 149 486 926 51 Private Trust Funds In Spending Units 474760761 391831168 Sinking Rund rnr ln State Treasury 1550500 1550500 tn Spending Units 1 Total Cash Balances July 1st 334 961 472 72 333 505 838 89 Totals109152762521 104177371832 includes undrawn balances in Treasury Custody AccountsPAYMENTS CONSOLIDATION OF ALL STATE AGENCIES GOVERNMENTAL COSTS 1962 1961 Expense 50695098232 45884052860 Outlays 12852711761 12710195368 Total Cost Payments 63547809993 58594248228 NONCOST Public Trust Funds 8390603742 7797917006 Private Trust Funds 4839092655 4289059326 Total NonCost Payments 13229696397 12086976332 CASH BALANCES JUNE 30th Budget Funds In State Treasury 5673976530 7072338282 In Spending Units 118 564 302 39 112 515 049 46 In Collecting Units Unfunded 86112027 70966741 Public Trust Funds In Spending Units and U S Treasury 142 725102 54 146 25016042 Private Trust Funds In Spending Units 484666581 474760761 Sinking Fund In State Treasury 1550500 1550500 In Spending Units 10000 10000 Total Cash Balances June 30 32375256131 33496147272 Totals109152762521 104177371832 Includes undrawn balances in Treasury Custody Accountsiiniiiii iiiiMiii STATE REVENUE RECEIPTS SUMMARY OF STATE REVENUE RECEIPTS REVENUE 1251 1961 Taxes Fines and Forfeits Property Tax General 111964123 103408792 Property Tax Utility 02 857 63 39773604 PropertyTax Intangible 2015300 2050684 Estate Tax 163519847 104331355 income Tax 6855786780 7694918465 MotoTpuelTax 9042316008 8649666705 SSJSi 258ol 10 Malt Beverage Tax 982331715 86736 366 WineTax 133876084 135262291 Cigar and Cigarette Tax 2181846748 2117374087 Sales 3 Sales and Use Tax 162 000 020 60 152 461 800 35 insurance Premium Tax 1150272493 11 283 478 06 Kerosene Tax 3835591 ff Business License Taxes 193219613 181546205 Motor Vehicle Tax 1854071889 173374745 Motor Drivers License Tax 1 621169 25 1 862 302 00 Motor Boat Registration License Tax 4553600 6453950 Hunting and Fishing License Tax 1 259 828 55 1106 650 64 Corporation Franchise Tax 211412724 1 981 48 15 Fines and Forfeits 5272455 16946707 Unemployment Compensation Tax Penalties 5662844 6540896 Total Taxes Fines and Forfeits40623991542 39641499837 Grants from U S Government Highways 6058692790 5662704557 Education 1286280113 1212635768 Public Assistance and Relief 80 549 48092 67102 37716 Health 824898960 769474054 AgricultureDevelopment Other21006992 437241573 Total Grants from U S Government 167 458 26947 147 922 936 67 Grants from Counties and Cities Public Assistance and Relief 3 427 984 94 3 459 22 70 Education 37079364 35619239 Agriculture Development Other 991 956 58 922 26479 mghways maeol 8855680 Total Grants from Counties and Cities 553509534 482613668SUMMARY OF STATE REVENUE RECEIPTSContinued REVENUEContinued 1962 1961 Donations for Operations Education 425557354 360154102 Health Hospitals 53656622 60358176 Agriculture Development Other 65293245 51980258 Total Donations for Operations 5 445 072 21 4 724 925 36 Rents on Investment Properties State Railroad 54000000 54000000 Other 18252881 5349876 Total Rents on Investment Properties 72252881 59349876 Interest 209204495 130621001 Contributions from Public Trust Funds 67369282 55664850 Operating Earnings by Fees Rents and Sales for Services General Government 56402157 42928012 Protective Services 337173829 298979980 Health Services 49458397 48265728 Development Natural Resources Services 3 012 683 72 3164 254 69 Highway Services 385008019 124557817 Hospital Services 233749900 220297407 Educational Services 24 276 82509 21 312 388 95 Corrections Services 141012368 144334296 Recreational Services 20101367 18995588 Total Operating Earnings 3951856918 3346023192 Total Revenue Receipts627 685188 20 589 805 58627DETAIL OF STATE REVENUE RECEIPTS BY CLASS YEAR ENDED JUNE 30 1962 1 067 628 21 122 856 63 9 013 45 3378 TAXES General Property 1961 Levy On County Digests Net to State 97683953 Refunds 68716 Fees retained at source Assessing 4089012 Collecting 4993712 Interest 64860 On Public Utilities Digests On Intangible Digests Federal Housing Agencies Contributions General Property Prior Years Levies On County Digests Net to State 4472232 Refunds 116513 Fees retained at source Assessing 846 Collecting 747856 Interest 95195 On Intangible Digests Intangible TaxRecording Property Public Service Corp Levy for operating cost of the Public Service Com Estate Tax Refunds Income Corporations Returns Addtl Tax Int and Pen 2537547112 Refunds 495 378 29 2488009283 Individuals Returns Addtl Tax Int and Pen 1149547584 Estimates on 1962 Taxes 12 208 043 74 Withholding Tax 27 921 676 78 Refunds7 947421 39 1 199 532 07 51 979 24 1829 51 997 53 11121 26 280 001 00 1 653 602 16 18 403 69 1 635 198 47 43 677 774 97 68 557 867 80DETAIL OF STATE REVENUE RECEIPTS BY CLASS YEAR ENDED JUNE 30 1962 TAXESContinued Sales Motor Fuels Net to State Allowance retained by taxpayer Refunds to Farmers Act 1946 Refunds to Retailers Act 1947 Refunds to Water and Air Craft Act 1950 Refunds to Motor Carriers Refunds to Others Sales Alcoholic Beverages Stamps 396069359 Refunds 793382 Warehouse charges 765602160 Refunds 1752336 Sales Beer Sales Wine Refunds Collecting Fees retained at source Sales Cigar and Cigarette Net to State Refunds Collecting Fees retained at source Sales 3 Sale and Use Refunds Interest Penalties Collecting Fees retained at source Sales Insurance Premiums Sales Kerosene Net to State Allowance retained by taxpayer 92 883 818 72 786 832 25 1 792 368 08 738 218 90 349 640 28 360 198 70 7 064 93 90 423 160 08 3 952 759 77 7 638 498 24 11 591 258 01 5 1 334 398 57 35 501 35 9 823 31715 39 863 62 1 338 760 84 I 21 295 561 75 568 88 523 474 61 21 818 467 48 6 156 778 072 76 65 424 22 616 492 61 4 670 879 45 162 000 020 60 379 612 01 3 94714 11 502 724 93 383 55915 10 DETAIL OF STATE REVENUE RECEIPTS BY CLASS YEAR ENDED JUNE 30 1962 TAXESContinued Business License Alcoholic Beverages Distillers n Retailers 11000000 Wholesalers M1D0Q Business License Beer Retailers 11848750 Wholesalers a750000 Business License Wine Retailers U70000 Wholesalers 1200000 Business License Commercial Fishing Canning 1716437 Fish Dealers 722500 Business License Spear Fishing Business License Fur Trappers Business License Quail Breeders Business License Insurance Agents Adjusters Business License Rolling Stores Business License Other Occupations through County Tax Officers and State Deputies Net to State i790850 Fees Retained at Source Collecting I55905 Business License Chauffeurs Business License Cigar and Cigarette Vending Machine Dealers Business License Cigar and Cigarette Dealers Business License Cigar and Cigarette Mf gr Representatives Business License Industrial Loan Co Private Employment Agencies 157 51500 155 987 50 23 700 00 24 389 37 4275 1 920 00 3125 00 390187 00 7 725 00 19 467 55 208 138 00 18 390 00 11 750 00 1 920 00 899 538 96 8 400 0011 DETAIL OF STATE REVENUE RECEIPTS BY CLASS YEAR ENDED JUNE 30 1962 TAXESContinued NonBusiness License Motor Vehicle Registration 1783288840 Other RevenueTag Dept 149 923 24 Fees Retained by County Tax Collectors 557 90725 18 540 718 89 NonBusiness License Motor Boat Registration 45 53600 NonBusiness License Auto Drivers 162116925 NonBusiness License Hunting Fishing Net to State 107938505 Collecting Fees retained at source 18044350 125982855 Corporation Franchise Domestic Net to State 1 532 961 94 Refunds 86161 153210033 Foreign Net to State 58206391 Refunds 3700 58202691 211412724 Unemployment Compensation Penalties Interest 5662844 FINES FORFEITS Cigar and Cigarette 476136 Liquor Wine Beer 4274296 Feed Penalties 492320 Workmens Compensation 29703 5272455 Total Taxes Fines Forfeits 406 2399154212 DETAIL OF STATE REVENUE RECEIPTS BY CLASS YEAR ENDED JUNE 30 1962 GRANTS FROM U S GOVERNMENT Defense Department of 544 769 77 Commerce Dept of 9656300 Education Department for Special Funds 267 771 97 Education Department for Natl Defense Education 1 558 489 74 Education Department for Veterans Training Program 27 390 68 Education Department for Lunch Program 4137 116 05 Education Department for Vocational Education 1 542 044 37 Education Department for Vocational Rehabilitation 4147 881 30 Forestry Commission for Fire Protection 873 421 42 Game and Fish Commission 425 210 38 Highway Department for Regular Allotment 10078 431 69 Highway Department for Secondary Roads 8 092 266 53 Highway Department for Planning Survey 933 734 68 Highway Department for Urban Highways 319212321 Highway Department for Interstate Highways 3599831072 Highway DepartmentOther 2 292 061 07 Labor Dept for Employment Security Admin 5 254 060 41 Public Health Dept for Childrens Bureau 157604833 Public Health Dept for Public Health Services 134713180 Public Health Dept for Hospital Building Program 5 315 903 87 Public Health Dept for Alcoholic Rehab Service 890000 Public Health Dept for Battey State Hospital io05 60 Public Welfare Dept Public Assistance Child Welfare 7515s 883 99 Veterans Service Board 106 748 45 VeteransService Dept of 29 78807 University System Albany State College Albany 76 54915 Fort Valley State College Fort Valley 67 509 26 Georgia Southwestern College Americus 353 42 University of Georgia Athens 342114944 Medical College of Georgia Augusta 797 037 48 Womans College of Georgia Milledgeville 86 380 46 Georgia Southern College Statesboro 394000 Total Grants from U S Government16745826947 GRANTS FROM COUNTIES AND CITIES Commerce Dept of 5134467 Forestry Commission 940 61191 Highway Department 74436018 Public Welfare Department Participation Public Assistance 3 427 984 94 University System Albany State College Albany 4309571 Fort Valley State College Fort Valley 6788838 Armstrong College Savannah 7500000 Institute of Technology Atlanta 5000000 Ga State College Atlanta 2500000 Womens College of Georgia Milledgeville 45 50106 Georgia Southern College Statesboro 6430849 Total Grants from Counties and Cities 55350953413 DETAIL OF STATE REVENUE RECEIPTS BY CLASS YEAR ENDED JUNE 30 1962 DONATIONS FOR OPERATIONS Defense Dept of 12203755 Education Dept of 1642252 Public Health Milledgeville State Hospital 47339518 Public Health Battey State Hospital 29 70445 Public Health Dept Gracewood State Sch and Hospital 3346659 Warm Springs Memorial Commission 2 50000 University System Albany State College Albany 10000 Augusta College Augusta 300 00 Columbus College Columbus 383286 University of Georgia Athens 3 322 874 49 Georgia Institute of Technology Atlanta 952 751 53 Georgia State College Atlanta 7581334 Medical College of Georgia Augusta 39895901 West Georgia College Carrollton 7292 54 North Ga College Dahlonega 562215 Total Donations for Operations 5 445 072 21 RENTS ON INVESTMENT PROPERTIES Henry Grady Hotel Land in Atlanta 3570826 Western and Atlantic Railroad 54000000 Chattanooga Hotels 1849884 University System 12832171 Total Rents 722 528 81 INTEREST EARNED Department of Defense 1 268 77 State Treasury 32843893 Department of Parks 6 552 44 Dividends on Railroad and Telegraph Stocks 2 36778 Forest Research Council 19 50 Georgia Forestry Commission 3 803 91 Medical Education Board 2 44618 Highway Department 1 089 60000 Ports Committee 34835 54 Department of Labor 18911 Department of Public Health 12618750 Dept of Public Welfare 9 63014 University System All Units 48670515 Total Interest Earned 2 092044 95 CONTRIBUTIONS FROM PUBLIC TRUST FUNDS Employees Retirement System 93 67344 Labor Dept Emp Security Agency 461 07896 University System Endowments 118 94042 Total Contributions 67369282r 14 DETAIL OF STATE REVENUE RECEIPTS BY CLASS YEAR ENDED JUNE 30 1962 EARNINGS GENERAL GOVERNMENT SERVICES Audits Dept of Capitol Square Improvement Committee Commerce Dept of Comptroller General Employees Retirement System Governors Office Historical Commission Judiciary Supreme and Appeal Court Fees Library State Sales Acts Court Reports Labor Dept for Employment Security Agency Personnel Board Ports Committee Georgia Real Estate Investment Board Revenue Department Teacher Retirement System Secretary of State State Treasury Public Welfare Dept of Total Earnings General Government Services EARNINGS PROTECTION SERVICES Building Safety Inspection Fees Fertilizer Inspection Fees Feed Inspection Fees Insurance Regulatory Fees Industrial Loan Co Investigating Fees Notary Public Fees Assess on Insurers for Workmens Compensation Board Corporation Registration Fees B L Association Filing Examining Fees Charter Issuing Fees Securities Issuers Dealers AgentsFees Landscape Architects Examining Fees Architects Examining Fees Engineers Examining Fees Public Accountants Examining Fees Veterinarians Examining Fees Real Estate Agents Examining Fees Motor Carriers Fees Bank Examining Fees Credit Union Examining Fees Banking Department of Defense Dept of Public Safety Department of Warm Air Heating Contractors Fees Trade Mark Reg Fees Warehouse Licenses and Inspection Used Car Dealers Examining Fees Oversized Overweight and Overlength Vehicle Permits Total Earnings Protection Services 12 500 00 21 060 00 10 163 64 5 412 25 74 163 43 35 50 14 106 80 32 024 17 5 483 73 3 651 63 192 37 135 003 00 8 740 00 185 482 08 47 63 45 440 19 10 065 15 450 00 564021 57 44026 75 458 680 33 509 468 84 311 572 76 8 955 38 23 434 50 411 239 90 29 114 820 61 1 00 78 223 778 414 920 185 460 076 442 532 183 141 178 940 796 030 684 930 200 309 64 113 80 4 00 6 00 30 00 25 no 2 no 86 50 260 00 314 55 11 31 75 00 81 00 14 00 1 25 2 00 10 00 528 4 3371 738 9Q 15 DETAIL OF STATE REVENUE RECEIPTS BY CLASS YEAR ENDED JUNE 30 1962 EARNINGS HEALTH SERVICES Alcoholic Rehabilitation Service 2745102 Drug Inspection 11000 Dairy Inspection Fees 5 58400 Mattress Inspection Fees 33 78500 Vital Statistics Fees 40 85807 Barbers and Beauticians Examining Fees 114 72810 Podiatrists Examining Fees 76000 Chiropractors Examining Fees 2 891 54 Practical Nurses Examining Fees 22 482 00 Dentists Examining Fees 14 53410 Funeral Service Examining Fees 17941 00 Medicine Examining Fees 31 64207 Nurses Examining Fees 65168 65 Optometrists and Opticians Examining Fees 7478 88 Osteopaths Examining Fees 597 00 Pharmacists Examining Fees 19 64115 Physical Therapy Examining Fees 30 00 Public Health Department of 7022039 Psychologists Examining Fees 57200 Pest Control Examining Fees 17 32300 Sanitation Examining Fees 786 00 Total Earnings Health Services 494 58397 EARNINGS DEVELOPMENT NATURAL RESOURCES SERVICES Agricultural Department 10524636 Agricultural DepartmentFarmers Mkt Auth 347 700 74 Farmers Market Rents 150 064 55 Forestry Examining Fees 2 275 00 Insecticides Fees 34 563 50 Egg Inspection Fees 42 557 61 Milk Producers Regulatory Fees 123 451 44 Milk Distributors Regulatory Fees 12925613 Milk ProducersDistributors Regulatory Fees 43 34707 Game and Fish Commission 40 001 56 Department of Mines Geology 4601003 Forestry Commission 502 409 38 University of Georgia Athens 1 445 800 35 Total Earnings Development Services 301268372 EARNINGS HIGHWAY SERVICES Highway Department Sales Rents and Misc Participation 385008019 EARNINGS HOSPITAL SERVICES Public Health Battey State Hospital 17037043 Public Health Milledgeville State Hospital 593 938 31 Public Health Deptv Gracewood State Sch and Hospital 14861611 Public Welfare Department Factory for the Blind 1 424 57415 Total Earnings Hospital Services 23374990016 DETAIL OF STATE REVENUE RECEIPTS BY CLASS YEAR ENDED JUNE 30 1962 EARNINGS CORRECTIONS SERVICES Tattnall Prison Farm and Other Industrial Road Construction Training School for Boys Milledgeville Training School for Boys Augusta Training School for Girls White Total Earnings Corrections Services 242 929 71 303 908 89 823 070 30 364 93 39 618 85 23100 1 410 123 68 EARNINGS EDUCATIONAL SERVICES Librarians Examining Fees Education Department North Ga Voc School South Ga Voc SchooL School for the Deaf Academy for the Blind Education Department Education Department Education Department Education Department University System Regents Albany State College Albany Fort Valley State College Fort Valley Savannah State College Savannah Georgia Southwestern College Americus Augusta College Augusta Middle Georgia College Cochran Columbus College Columbus South Georgia College Douglas Armstrong College Savannah Abraham Baldwin Agri College Tifton University of Georgia Athens Georgia Institute of Technology Atlanta Georgia State College Atlanta Medical College of Georgia Augusta West Georgia College Carrollton North Georgia College Dahlonega Womans College of Georgia Milledgeville Georgia Southern College Statesboro Valdosta State College Valdosta 3200 653 292 33 115 996 55 119 558 13 31 243 96 21 361 23 454 558 414 266 187 337 122 312 123 381 6 154 8 563 774 1 260 567 681 722 1003 450 400 470 22 90011 412 88 449 56 Oil 88 451 03 695 90 117 80 045 74 728 68 410 83 184 50 72214 329 10 095 46 187 10 375 05 370 03 378 88 Total Earnings Educational Services 2427682509 EARNINGS RECREATIONAL SERVICES Warm Springs Memorial Commission State Parks 80 420 55 120 59312 Total Earnings Recreational Services 201013 67 Total Revenue Receipts627685 1882017 DISTRIBUTION OF STATE REVENUE RECEIPTS18 SUMMARY OF STATE REVENUE DISTRIBUTION DISTRIBUTION FOR OPERATIONS 1962 1961 Agriculture Dept of 612169327 468612009 Alcoholism Commission 00 3837422 Art Commission 2500 00 Audits Dept of 27000000 22000000 Banking Dept of 30398530 26983579 Budget Bureau 3493381 Capitol Square Improvement Committee 2 472 412 87 2139172 37 Commerce Dept of 203532043 77778703 Comptroller General 78016341 58537717 Confederate Pensions 00 24014728 Corrections Dept of 457121244 461770612 Defense Dept of 131855637 95773788 Education Dept of 18650224703 17545885195 Div of Vocational Rehab 616342736 482469497 School for the Deaf 67131795 61821820 Academy for the Blind 41417218 35790410 North Ga Voc School 81795069 85879895 South Ga Voc School 88537969 71753593 Employees Retirement System 166 997 94 153030 69 Forestry Commission 481320689 426773264 Forest Research Council 225 228 41 167 317 60 Game and Fish Commission 2 224 813 82 2 163 965 47 General Assembly 192015563 175800000 Geology Mines Dept of 30378227 29079223 Governors Office 307 280 49 206 98414 Highway Dept 14176290965 13496305131 Historical Commission 278 916 00 127 873 50 Housing Authority Board 00 1075000 Jekyll Island Committee 1 200 000 00 111800000 Judicial System Supreme Court 32458000 32500000 Court of Appeals 44926000 28500000 Superior Courts 1 326 08000 1 010 00000 Judicial Council 250000 930635 Library 7871197 9139919 Labor Dept of Employment Security Agency 5 765 434 67 4 809 765 64 Administrative Office 175 98611 151 255 80 Law Dept of 43649852 43132223 Medical Education Board 15244618 15326996 Milk Commission 241 960 09 183000 00 Municipal Taxation Com 222595 Pardons and Paroles Board of 42606397 30825414 Parks Dept of 148223060 118338261 Personnel Board 50730906 22152209 Ports Committee 73633028 438118072 Pharmacy Board of 4798924 4510455 Probation State Board of 45380038 45259141 Public Health Dept of 2121583275 2080020060 Public Health Battey State Hospital 416061136 378847336 Public Health Milledgeville State Hosp 1536232188 1457974721 Public Health Gracewood State Sch and Hosp 314736943 30715029719 SUMMARY OF STATE REVENUE DISTRIBUTION DISTRIBUTION FOR OPERATIONS Continued 1962 1961 Public Health Alcohol Rehab Service 32562626 34641755 Public Safety Dept of 532170772 479343300 Public Service Commission 420 775 48 388 83619 Public Welfare Dept of 9950593808 8671455130 State Institutions 370648484 274068734 Purchases Supervisor of 24329381 22444610 Recreation Commission 00 43143 Real Estate Inv Board 874000 2198825 Revenue State Department 822529846 666391447 Fees Retained by Outside Agents 6 683 339 38 6 259 365 43 Secretary of State 187256375 94691078 Secretary of StateBldgs and Grds Fund 37179448 32787500 Treasury State Administration 10392793 7858635 Grants to Counties 931701303 931701303 Stone Mt Memorial Com 30000000 87500470 Teacher Retirement System 12 397 764 65 9 988 62909 Ty Cobb Baseball Mem Com 5000000 University System 69 544170 31 61 65719918 VeteransService Board 6394622 3828616 Veterans Service Office 94045667 73894027 Warm Springs Memorial Commission 16045585 16201436 Water Law Revision Com 673300 Waterways Commission 500 00 Workmens Compensation Board of 37577006 34372944 Total Distribution for Operations641 517 352 86 591 311 001 56 DISTRIBUTION OF UNFUNDED COLLECTIONS Comptroller General 16635558 15630171 Forestry Commission 83063 00 Game and Fish Commission 5064772 5976390 Highway Dept 5522000 100 Supreme Court 2355 8070 Court of Appeals 17175 56280 Library 11481 236 Labor Dept of Admin and Insp 40000 360000 Labor Dept ofE S A 276764 119493 Public Service Commission 3700 3500 Public Health Dept of 2082140 1858210 Public Safety Dept of 4474025 00 Revenue Dept of 12054132 2468823 Secretary of State 1138877 2442449 University System 57 558 40 71 41311 Total Distribution Unfunded Collections 15145286 18208621 Distribution Totals641 668 805 72 591 493 087 7720 SUMMARY OF STATE REVENUE DISTRIBUTION 1962 1961 BALANCE To State General Fund Cash Balance 13 983 617 52 1 687 50150 Totals 62768518820 5898055862721 STATE TREASURY TREASURY FUNDING AND CUSTODY ACCOUNTS YEAR ENDED JUNE 30 196222 STATE TREASURY TREASURY FUNDING AND CUSTODY ACCOUNTS RECEIPTS AND PAYMENTS YEAR ENDED JUNE 30 1962 RECEIPTS GENERAL FUND Revenue Funding Accounts Transfers from Revenue Collecting Units Net 40600481303 Allotments to Spending Units 419 988 430 55 Surplus Increase or Decrease in year 13 983 617 52 PRIVATE TRUST FUNDS Treas Handled as Custodian From Genl Fund to Set Up Allotments 41998843055 Federal Grants for Education Dept Vocational Funds 1 542 044 37 Education Dept Voc Rehab Funds 340179946 Education Dept Natl Def Ed Funds 155848974 Labor DeptEmp Security Agency 501473841 National Flood Control Fund 44 534 61 National Forest Reserve Fund 197 616 67 Civil Defense Funds 42950237 12 188 72563 Payroll Withholdings Federal Income Tax 598 379 96 State Income Tax 53 842 56 OASI under Social Security Law 46 401 45 Superior Court Judges Ret Fund 37 539 69 SolicitorsGeneral Ret Fund 1693123 Bureau of Safety Responsibility Fund 103 194 29 Land Title Guaranty Fund 104 75 433 033 550 11 CASH BALANCE JULY 1 1961 Private Trust Funds Undrawn Budget Allotments 16 577 62343 Federal Funds for Educ DeptVocational Funds 22093935 Educ Dept Voc Rehab Funds 1933319 Educ DeptNatl Defense Ed Funds 135641816 Civil Defense Funds 8 000 00 Federal Income Tax 62 656 83 State Income Tax 11 585 66 OASI under Social Security Law 10 49001 Superior Court JudgesRet Fund 20177161 SolicitorsGenl Ret Fund 11266477 Bureau of Safety Responsibility 103125 88 Land Title Guaranty Fund9 832 35 1869444124 General Fund Available for Allotment 49 082 128 69 Income Equalization Fund 2164125413 7072338282 8941782406 508 467 756 6523 STATE TREASURY TREASURY FUNDING AND CUSTODY ACCOUNTS RECEIPTS AND PAYMENTS YEAR ENDED JUNE 30 1962 PAYMENTS PRIVATE TRUST FUNDS Budget Allotments to Spending Units 42601696725 Federal Grants to Education Dept Vocational Funds 1 580 548 75 Education Dept Voc Rehab Funds 281155930 Education Dept Natl Defense Ed Fds 201717624 Labor Dept Emp Security Agency 4 992 738 41 Counties in Natl Flood Control Area 4453461 Counties in Natl Forest Res Area 19761667 Dept of Defense Civil Defense Funds 37682611 1202100009 U S Govt Int Revenue Dept Federal Income Tax 585 24613 State Dept of Revenue State Income Tax 4841677 Employees Retirement System OASI under Social Security Law 45 45111 Superior Ct Judges Retirement Fund Withdrawals 3581789 Solicitors Genl Retirement Fund Withdrawals 18 67548 Bureau of Safety Responsibility 95 39909 438 866 973 81 CASH BALANCE JUNE 30 1962 Private Trust Funds Undrawn Budget Allotments 1054908673 Federal Funds for Educ DeptVocational Funds 18243497 Educ DeptVoc Rehab Funds 60957335 Educ DeptNatl Def Ed Funds 89773166 Labor DeptEmp Security Agency 2200000 Civil Defense Funds 60 676 26 Federal Income Tax 7579066 State Income Tax 1701145 OASI under Social Security Law 1144035 Superior Ct JudgesRet Fund 20349341 SolicitorsGenl Ret Fund 11092052 Bureau of Safety Responsibility 110 921 08 Land Title Guaranty Fund 9 93710 12 861 017 54 General Fund Available for Allotment 3509851117 Income Equalization 2164125413 5673976530 69 600 782 84 508 467 756 6524 STATE TREASURY TREASURY FUNDING AND CUSTODY ACCOUNTS BALANCE SHEET June 30 1962 ASSETS CASH BALANCE IN STATE TREASURY Private Trust Funds Undrawn Budget Allotments 10 549 086 73 Federal Funds for Educ DeptVocational Funds 18243497 Educ DeptVoc Rehab Funds 60957335 Educ DeptNatl Defense Ed Funds 89773166 Labor Dept Emp Security Agency 2200000 Civil Defense Funds 60 676 26 Federal Income Tax 7579066 State Income Tax 1701145 OASI under Social Security Law 1144035 Superior Court Judges Ret Fund 203 493 41 SolicitorsGeneral Ret Fund 11092052 Bureau of Safety Responsibility 110 92108 Land Title Guaranty Fund 9 93710 12 861 017 54 General Fund Available for Allotment 3509851117 Income Equalization Fund 2164125413 5673976530 Total Assets 6960078284 RESERVES AND SURPLUS RESERVES For Private Trust Funds Undrawn Budget Allotments 1054908673 Federal Funds for Educ DeptVocational Funds 18243497 Educ DeptVocational Rehab Funds 60957335 Educ DeptNatl Defense Ed Funds 89773166 Labor DeptEmp Security Agency 2200000 Civil Defense Funds 6067626 Federal Income Tax 7579066 State Income Tax 1701145 OASI under Social Security Law 1144035 Superior Court Judges Ret Fund 203 493 41 SolicitorsGeneral Ret Fund 11092052 Bureau of Safety Responsibility 11092108 Land Title Guaranty Fund 993710 For Income Equalization Fund Total Reserves SURPLUS Available for Allotment Balance July 1 1961 4908212869 Less Decrease in Year 1398361752 Balance June 30 1962 Total Reserves and Surplus 1286101754 21 641 254 13 34 502 271 67 35 098 51117 69 600 782 8425 STATE TREASURY TREASURY FUNDING AND CUSTODY ACCOUNTS SUMMARY INTRODUCTION GENERAL FUND This report covers all State Revenue collections paid into the State Treasury General Fund Revenue refunds paid out of the Treasury and trans fers to the various State Agencies for operating costs TRUST FUNDS Payroll withholdings are private trust funds The other accounts reported under this heading are Stateowned but are treated as private trust funds here because spending and accounting control vests in other units the State Treasury acting as banker or custodian OTHER FUNDS HANDLED BY THE TREASURY reported in sepa rate audits are Sinking Fund Treasury Administration Account General Assembly Account Art Commission Municipal Taxation Committee Properties Commission Supreme Court of Georgia Court of Appeals of Georgia Superior Courts of Georgia The Superior Court Judges Retirement Fund the Solicitors General Retirement Fund and the Land Title Guaranty Fund for which the State Treasury acts as custodian are reported as Public Trust Funds in the audit of the accounts of the Superior Courts of Georgia CURRENT FUNDED REVENUE Revenue receipts paid into the State Treasury by the various revenue collecting units of the State in the fiscal year ended June 30 1962 amounted to 40000481303 These receipts are compared with those of the two previous fiscal periods as follows YEAR ENDED JUNE 30 1962 1961 1960 Revenue Receipts406 004 813 03 395 258 037 38 370187 070 0326 STATE TREASURY TREASURY FUNDING AND CUSTODY ACCOUNTS ALLOTMENTS TO SPENDING UNITS The 40600481303 revenue receipts together with the balance of 4908212869 in the General Fund at the beginning of the fiscal year made a total of 45508694172 available for distribution not considering the 2164125413 cash that must be reserved to meet July costs From these available funds 41998843055 was allotted to the several departments of the State through budget approvals for operating costs in the year At June 30 1962 the remaining cash balance is divided as follows 2164125413 is reserved for operating the first month of the new fiscal year tinder provisions of State law and the balance of 3509851117 will he available for allotment for additional expenditure as appropriated in the next fiscal period Georgia Laws 1961 pages 382383 provide for the handling of the Income Equalization Account as follows Section 48 The State Treasurer and other fiscal officers are au thorized and directed to set up as an appropriation in this account an amount equal to the amount or amounts that is determined by the State Auditor to be a surplus in available funds after the prorating of monthly income has been made to the monthly allotments authorized under this Act In the event the income for the month is insufficient to make a 100 prorating to meet the allotments authorized under this Act the State Auditor is authorized to utilize the necessary amount from this fund to cover the deficiency In the event there is at any time a surplus in this account the amount of same shall be available and is appropriated for allotment for highway construction or for other purposes in accordance with the provisions of Section 8 of the Budget Act of 1931 Ga L 1931 Ex Sess pp 91 98 This 2164125413 Equalization Fund is not available for appropriation The full amount is completely depleted in the first months following t he open ing of each fiscal year on July 1st The fund is not completely recouped until June 30th the close of fiscal year The present Constitutional provision allowing 400000000 temporary borrowing to meet temporary deficiencies in income is not sufficient to meet the thirtyfive million dollar fluctuation in income during the various months in the fiscal year The Constitutional limit on temporary borrowing of 400000000 al lowed sufficient money to be available each year when the State Budget was around twentyfive million dollars a year Now with the States Budget27 STATE TREASURY TREASURY FUNDING AND CUSTODY ACCOUNTS raised to more than four hundred million dollars each year it will be absolutely essential that the cash balances be maintained or the Constitution of Georgia be amended to permit annual borrowing of thirty million dollars within a fiscal period The failure to maintain this fund will cause the State to revert to the financial position of not being able to meet its monthly obligations including teachers salaries promptly as due This condition existed in some years prior to the establishment of the fund in 1942 The 41998843055 allotted to the various spending units in the year ended June 30 1962 compares with 39094553888 allotments for the pre vious fiscal year ended June 30 1961 and 34948360191 allotted two years ago REVENUE COLLECTIONS Collections by the Treasury as a revenuecollecting agency in the year ended June 30 1962 amounted to 91658012 and consisted of 54000000 W A Railroad rentals 3570826 Henry irady Hotel Mansion Site ground rents 9658 from sale of waste paper 236778 dividends on invest ments 32813893 interest earned on funds on time deposit 948550 bond custody fees and 48307 from telephone pay station rents and other sources TRUST FUNDS Private Trust Funds held June 30 L962 were 168973998 Federal Grants to the Department of Education 2200000 Federal Grants to Labor Department Employment Security Agency 6067626 Federal Civil Defense Funds 7579066 U S Income Tax Withholdings 1701145 State Income Tax Withholdings 1144035 OAS1 under Social Security Law Withhold ings 20349341 Superior Court Judges Retirement Fund 11092052 Solicitors General Retirement Fund 11092108 Bureau of Safety Respon sibility Fund 993710 Land Title Registration Fund and 1054908673 for undrawn budget allotments making a total of 1286101754 GENERAL Honorable George B Hamilton served as State Treasurer through November 15 1961 when he was succeeded in office as State Treasurer by the Honorable Jack B Ray28 STATE TREASURY TREASURY FUNDING AND CUSTODY ACCOUNTS Books and records of the Treasury Department were found in good con dition all receipts disclosed by examination were properly accounted for and expenditures were within the provisions of State law Appreciation is expressed to the State Treasurer the Assistant State Treasurer and the staff of the Treasury Department for the cooperation and assistance given the State Auditors office during this examination and throughout the year29 STATE TREASURY TREASURY FUNDING AND CUSTODY ACCOUNTS ANALYSIS OF REVENUE COLLECTION TRANSFERS YEAR ENDED JUNE 30 1962 COLLECTING UNIT Agriculture Dept of Banking Department of Comptroller General Defense Department of Forest Research Council Forestry Commission Game and Fish Commission Geology Mines and Mining Dept of Governor Highway Department State JudicialSupreme Court JudicialCourt of Appeals JudicialLibrary 8 709 50 23 166 47 5 598 54 Labor Department of Administration Employment Security Agency 8000 00 59 396 08 of Dept of Agr Milk CommissionDiv Parks Department of Properties Commission Public Health Department of Public Safety Department of Public Service Commission Public Welfare Department of Revenue Department of 395325 yj2 62 Tax Refunds ll 730 504 30 Secretary of State State Treasury W A Railroad Rentals Henry Grady Hotel Ground Rents RentsTelephone Pay Stations Use of Public LandsU S Govt Sale of Waste Paper Bond Custody Fees Dividends on Stocks Interest of Deposits 540 000 00 35 708 26 447 07 3600 9658 9 485 50 2 367 78 328 438 93 Workmens Compensation Board of From Collecting Units 1 216 89913 325 324 86 13 328 744 61 1 268 77 1950 4 314 25 1 096 751 45 5000 3350 1 562 689 42 37 474 51 67 396 08 296 054 64 6 552 44 18 498 84 230 252 31 1 866 363 00 260 495 00 9 630 14 383 594 668 32 753 512 24 Total Revenue Receipts to State Treas 916 58012 411 23990 406 004 813 0330 STATE TREASURY TREASURY FUNDING AND CUSTODY ACCOUNTS ANALYSIS OF APPROPRIATION ALLOTMENTS YEAR ENDED JUNE 30 1962 Budget Balancing SPENDING UNIT Appropriations Adjustments Agriculture Dept of Operations 260000000 606800 S Farmers Mkt Develop 15000000 18500000 Cost of Acq Farm Mkt 650000 00 Spec Livestock and Poultry Purposes 64300000 Hog Cholera Con and Erad 300 000 00 Meat and Poultry Inspec 300 00000 Poultry Lab Acq Dev and Eq 15000000 Seed Development 15000000 4500000 Entomology Division 600 000 00 Art Commission 10000 7500 Audits Department of 25000000 Banking Department of 30500000 Capitol Sq Imp Committee Operations 15000000 33500000 Capital Outlay 1 977 752 87 Cobb Ty Memorial Com 5000000 Commerce Dept of Operations 72500000 19950000 Outlay Auth Rents 96000000 Comptroller General 75000000 3243591 Conservation Forestry Commission 222500000 30000000 Forest Research Council 280 000 00 Game and Fish Com 1 595 000 00 Geology Dept of 256 000 00 Geology Dept of Oil and Gas Division 162341 Parks DsiDt of Operations 70000000 31417800 Outlay Auth Rents 35000000 Jekyll Island Com Operations 75000000 Capital Outlay 450 000 00 Corrections Board of OperationsBd Office 15000000 2000000 OperationsPrisons 235000000 28156954 Outlay Auth Rents 40000000 Defense Dept of 54500000 13665600 Total Allotments 2 606 068 00 335 00000 650 000 00 643 030 00 300 000 00 3000 00 00 150 00000 195 000 00 600 000 00 2500 250 000 00 305 000 00 485 000 00 1 977 752 87 50 000 00 924 500 00 960 000 00 782 435 91 2 525 000 00 280 000 00 1 595 000 00 256 000 00 1 623 41 1014 17800 350 000 00 750 000 00 450 000 00 170 000 00 2 631 569 54 400 000 00 681 656 0031 STATE TREASURY TREASURY FUNDING AND CUSTODY ACCOUNTS ANALYSIS OF APPROPRIATION ALLOTMENTS YEAR ENDED JUNE 30 1962 Budget Balancing SPENDING UNIT Appropriations Adjustments Education State Bd of Education Operations164 000 000 00 l 000000 00 Capital Outlay 2000000000 4500000 Medical Education Bd 150 00000 TeachersRet System 1126800000 113041384 University System Operations 2988500000 69075000 E TalmadgeMem Hosp 350000000 Executive Department Operations 20000000 2000000 Mansion Allowance 17 500 00 Contingent Fund 2250000 3500000 Budget Bureau 10000000 6500000 Highways State Hwy Dept of Ga Matching Fed Aid 2627073162 Genl Fd Operations 5043439080 300000 Grants to Counties For Roads 1945 Act 481701303 For Roads1951 Act 4 500 000 00 Historical Commission 12500000 14000000 Judicial Supreme Court 325 000 00 Court of Appeals 35000000 10000000 Superior Courts 87500000 45200000 LibraryCourt Reports 3500000 Judicial Council 250000 Labor Dept of Operations 17500000 Emp Security Agency 85 000 00 Law Dept of 45000000 1169742 Legislative Dept General Assembly 124800000 67500000 Bldgs and Eq Repairs 10000 Library State General Operations 44 000 00 Literature Commission 1500000 224711 Milk Com Div of Dep of Ag 272 400 00 Municipal Taxation Com 222595 Pardons and Paroles Bd of 320 000 00 106 454 27 Total Allotments 163 000 000 00 20 045 000 00 150 000 00 12 398 413 84 30 575 750 00 3 500 000 00 220 000 00 17 500 00 57 500 00 35 000 00 26 270 731 62 50 437 390 80 4 817 013 03 4 500 000 00 265 000 00 325 000 00 450 000 00 1 327 000 00 35 000 00 2 500 00 175 000 00 85 000 00 438 302 58 1 923 000 00 10000 44 000 00 12 752 89 27240000 2 225 95 426 454 2732 STATE TREASURY TREASURY FUNDING AND CUSTODY ACCOUNTS ANALYSIS OF APPROPRIATION ALLOTMENTS YEAR ENDED JUNE 30 1962 Budget Balancing SPENDING UNIT Appropriations Adjustments Pharmacy Board of 4800000 Ports Committee Lands Bldgs Equip 90616882 Probation Board Of 430 000 00 23 888 64 Public Health Dept of Operations 641500000 10000000 Hospitals Program 250000000 Cost of Acquir E Talmadge Mem Hosp 84000000 OperationsTB San 4 000 00000 Benefits 100000000 OperAlcoholic Rehab Div 275 000 00 16 000 00 Oper Milledgeville State Hospital 1375000000 53545614 Oper Gracewood State School and Hospital 268500000 30000000 Oper Mental Hlth Prog 700 000 00 OutlayMville State Hosp Gracewood and Rapid Tr Center 131000000 Public Safety Dept of 522500000 11700000 Public Service Com 400 000 00 20 682 61 Public Welfare Dept of OperationsState Dept 70000000 4469283 OperationsOo Depts 203500000 16069 Benents 1930000000 1 031 730 62 OperationsState Insts 1 750 000 00 Bldgs Equip Insts 500 000 00 Revenue Dept of 6 670 000 00 1 576 980 57 Secretary of State Examining Boards 360 000 00 Archives History and Museum 16000000 Housing and Safekeeping Records 7000000 Other Operations 37750000 6510000 Outlay Auth Rents 45000000 36500000 Public Bldgs Grounds 255 000 00 7 756 00 Pub Bldgs and GrdsRprs 10000000 Stone Mtn Mem Com 30000000 Supervisor of Purchases 24000000 257232 Total Allotments 48 000 00 906 168 82 453 888 64 6 515 000 00 2 500 000 00 840 000 00 4 000 000 00 1 000 000 00 291 000 00 14 285 45614 2 985 000 00 700 000 00 1 310 000 00 5 342 000 00 420 682 61 655 307 17 2 034 839 31 18 268 269 38 1 750 000 00 500 000 00 8 246 980 57 360 000 00 160 000 00 70 000 00 442 600 00 815 000 00 262 756 00 100000 00 300 000 00 242 572 32STATE TREASURY TREASURY FUNDING AND CUSTODY ACCOUNTS ANALYSIS OF APPROPRIATION ALLOTMENTS YEAR ENDED JUNE 30 1962 33 SPENDING UNIT Appropriations Treasury State Operations 90 OOO 00 Bond Commrs Office 1000000 Veterans Service Board 11200000 Veterans Service Office 74000000 Veterans Service OfficeConf Pensions 21800000 Water Law Rev Com Waterways Commission 50000 Warm Springs Mem Comm Workmens Comp Bd of 39900000 Total Appropriations413 653 988 32 Total Adjustments Total Allotments Budget Balancing Total Adjustments Allotments 7 667 93 97 667 93 10 000 00 7 170 16 104 829 84 34 691 70 774 691 70 78 656 45 139 343 55 6 733 00 6 733 00 500 00 78 000 00 78 000 00 21 197 78 37780222 6 334 442 23 419 988 430 5534 STATE TREASURY TREASURY FUNDING AND CUSTODY ACCOUNTS ANALYSIS OF PAYMENTS TO COUNTIES OF EARNINGS ON FEDERAL LANDS YEAR ENDED JUNE 30 1962 NATIONAL FOREST RESERVE FUND Net Forest For Area Schools COUNTY Acres 50 Banks 379 50 18 Catoosa 6 80 Chattooga 12537 166011 Dawson 5249 69506 Fannin 96042 1271761 Floyd 6491 85952 Gilmer 23483 310955 Gordon 6941 91910 Greene 23415 210021 Habersham 42322 560416 Jasper 25339 227386 Jones 16775 170133 Lumpkin 57175 757095 Morgan 436 3910 Murray 35300 467433 Oconee 297 2664 Oglethorpe 3975 35654 Putnam 30411 272900 Rabun 141741 1876894 Stephens 21566 285571 Towns 55817 739113 Union 92779 1228553 Walker 15395 203856 White 40851 540937 Whitfield 22437 297104 Totals 777159 988833 Total For Payments Roads To 50 Counties 5019 10037 79 159 1 660 12 3 320 23 695 06 1 39012 12 717 60 25 435 21 859 52 1 719 04 3 109 55 6 21910 91911 1 838 21 2 100 21 4 200 42 5 604 16 11 208 32 2 273 85 4 547 71 1 701 33 3 402 66 7 570 95 15 141 90 3911 7821 4 674 32 9 348 65 2663 5327 356 55 713 09 2 729 00 5 458 00 18 768 94 37 537 88 2 855 71 571142 7 39113 14 782 26 12 285 53 24 571 06 2 038 56 4 077 12 5 409 38 10 818 75 2 971 04 5 942 08 98 808 34 197 616 67 Distribution of 197 616 67 representing National Forest Reserve fees re ceived from United States Treasury for fiscal year ended June 30 1961 based upon the National Forest AreaAcres by counties located in the Chattahoochee National Forest furnished by the United States Department of Agriculture Forest Service from which calculations as above are made the law requiring that the amount be prorated 50 for Schools and 50 for Roads in accord ance with the AreaAcres in each county35 STATE TREASURY TREASURY FUNDING AND CUSTODY ACCOUNTS ANALYSIS OF PAYMENTS TO COUNTIES OF EARNINGS ON FEDERAL LANDS YEAR ENDED JUNE 30 1962 NATIONAL FLOOD CONTROL FUND For Schools COUNTY 50 Bartow 467492 Cherokee 320166 Cobb 27675 Columbia 116500 Clay 126484 Decatur 112260 Elbert 13880 Forsyth 335064 Hall 395200 Hart 7500 Lincoln 79640 Lumpkin 4 g McDuffie 4843 Quitman 84058 Seminole 731 26 Stewart 30225 Stephens 22500 Wilkes 9649 Totals 2226731 For Total Roads Payments 50 to Counties 4 674 92 9 349 84 3 201 65 6 403 31 276 76 553 51 1 165 00 2 330 00 1 264 83 2 529 67 1 122 60 2 245 20 138 81 277 61 3 350 64 6 701 28 3 952 00 7 904 00 7500 150 00 796 39 1 592 79 468 937 4844 9687 840 59 1 681 17 731 26 1 462 52 302 25 604 50 225 00 450 00 9648 192 97 22 267 30 44 534 61 Payments representing 75c year 1961 of receipts from Flood Control Funds for fiscal36 STATE TREASURY TREASURY FUNDING AND CUSTODY ACCOUNTS ANALYSIS OF SPENDING UNITS ALLOTMENT BALANCES YEAR ENDED JUNE 30 1962 Balances SPENDING UNITS 6301961 6301962 Agriculture Dept of Farmers Market Development 125 000 00 Art Commission 51633 48223 Cobb Ty Memorial Commission 5000000 Commerce Dept of Operations 3002871 1002861 Conservation Geology Mines and Mining Dept of Oil and Gas Division 162341 Parks Department of Operations 500000 9500000 Outlay Authority Rents 35000000 Corrections Board of OperationsPrisons 356 397 75 32058 96 OutlayAuthority Rents 400 00000 800 000 00 Education State Board of Education Operations 413917462 120383821 Capital Outlay 615190527 312737578 Executive Department Operations 1798213 Contingent Fund 1676354 660943 Budget Bureau 1000000 Judicial Supreme Court 124 293 34 144182 28 Court of Appeals 846833 2772616 Superior Courts 5 994 06 13117214 LibraryCourt Reports 35119 74 27890 71 Judicial Council 200000 288000 Legislative Department General Assembly 11633463 9708703 Building and Equipment Repairs 330 662 70 142 999 03 Municipal Taxation Commission 2 225 95 Pardons and Paroles Board of 82000 00 Ports Committee Lands Buildings and Equipment 50000000 Probation Board of 2750000STATE TREASURY TREASURY FUNDING AND CUSTODY ACCOUNTS ANALYSIS OF SPENDING UNITS ALLOTMENT BALANCES YEAR ENDED JUNE 30 1962 37 Balances SPENDING UNITS 6301961 6 301962 Public Health Dept of Hospitals Program 211378780 197210523 Imp FundMilledgeville State Hospital 203 000 00 Capital OutlayMilledgeville State Hospital Gracewood and Rapid Treatment Center 635 000 00 930 00000 Public Welfare Dept of OperationsState Institutions 102 000 00 Buildings and EquipmentState Institutions 383 564 00 206 743 57 Real Estate Investment Board 620000 6 20000 Revenue Dept of 49682288 Secretary of State Housing and Safekeeping Records 01 Public Bldgs and GroundsRepairs 158 232 04 108 327 39 Stone Mountain Memorial Committee OutlayAuthority Rents 70000000 13190230 Treasury State PrincipalPublic Debt 1550500 1550500 InterestPublic Debt 11 4750o 11 47500 Veterans Service Board 1989256 1817479 Veterans Service Office 01 VeteransService OfficeConf Pensions 4724350 Warm Springs Memorial Commission 78 000 00 Water Law Revision Commission 6f 73300 Waterways Commission 500000 550000 Totals 1657762343 105490867338 STATE TREASURY d u O Sg j o O CO H H ooomooiti o io o o Q a Q Q Q Q c a Q rr on an OS CJ r Q Q CO o a CO IO lO in t if u5 I d ifs r CO ft CO C Oil lO C ft A H O i CO M CO CO CO CO o 11 03 CO i 3 o OS rt 01 rH ri OS CO M rrt fl 3 3 ho u o o n a o o ep lO ra rH rH on o o CO a o o o on o 4 4 cj a 5 o LO o O OS 00 CJ a c5 t CJ CJ CJ CO Q ra CJ Q n Q K rj n OS aa r rr rj r o to io eft iA lO A lO io on r l iA h CO ft CO i i IO ft a r1 o CM CD CO CO CO CO CO o rH OS TO B CO o OS iH CM H OS 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X2 IS d o W o H cd pq d o 03 ii CD fi Ei JSTATE TREASURY 39 IO t lO lO m 05 co CM oc eg CO IrIO in CM CO p CM O CO CO ri 01 10 X O 03 to io in CM CO trco CD Cl in CO GO in 0 0 0 0 0 0 O 00 CO CO I X CM OS d as 0 CD 05 CO c CO tr d CO 1 d 0 d 0 d 0 d 0 Cfi tr t O O te O sf ee CO cc X L i4 CO ier X CO co r1 O rH fH rn tr co t in 0 CO c CO co 1I 1 CO tr 10 0 0 10 in trcc in CO in CO 0 CO CO rf CM 00 0 CO CO m in CO trco co CM in CO X in 0 0 0 0 0 0 0 0 O L lO d 0 01 CM 01 CO CO t10 d 1 05 00 CO cr CO tr t in tr X CM CC ri 03 d OS tT d CO 0 ri CJ3 CO c CO tree d CO CO d 0 9 d 5 3 d c X d 0 cr CO 00 rH O exf in CM cm X rH d 35 1T CO ice X ap CO co 0 F1 in co co in 0 CO 0 35 co iH f co co CM 10 tr C fH o lO CO co 0 c 0 0 0 0 d 0 10 d c 0 d 0 0 oi CO if aj 03 Q pq 03 D Ph j 3 03 o M tj t3 CD 03 03 Ph pH Pl 3 CJ cci 3h pq 3 3 C3 CO o o 03 I CO pq 3 fl o j jj iZ CD 03 I S C3 3 03 03 C o o W as 5 fl o o o 3 or m a J CD 3 6 03 r rj 03 o O a S 03 o CO o 2 o rj 7S 03 5 z co cc tH pi O M 3 3 c3 m 03 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d jj N 0 fl D H rt o d a S da a o o3 o iS S 2 d a a a pq pq d 0 03 M a 05 A PQ oS oS oS 03 afc o Ph Ph a S o O to 2 o3 pq e1 03 X OS s a a H 0 2 3 J d CO 03 O O tf tf O o O J el f 03 H pq 03 W 3 j 03 03 CO d 03 03 S jh 03 o pq II d J3 to 03 S fc y en 03 d o 6 CD to 0 H to tBtDOiaSOOOO J ffi K El M Sex o 3 to 2 03 03 CO w o j3 a d 03 03 pq d 03 ft a o O i 2 S u to to a 03 CO M CD h 03 O 4 d 03 II I 5 J 03 S pq O en tuo a 03 Q CD El C P ft CO 0 o a d 03 OS d 03 ft a o U X a 03 pq to pq to OS d co 5 I 1 S 3 fc oS 5 co a 03 PhPhPrcqcqcocqcoco d OS 5 H Ph OS CD 3 a w da CB 0 o CO u M H Ph Ph cq 03 O d fc1 03 3 CO CO CO CQ CQ50 STATE TREASURY O Th CD O CO o o 8888 g B g 35 88 lO t 8 CO iH 888888 I co CO cm 88 c S ri c o 35 s o tf1 IT5 c o 09 CO o o t 8 tt g 8 ri rH CO rH o o B 99 o B 09 Q C 1 g s 88 O CO so 1 00 Oj eg X 88 O CO 03 A g 3 5 OOOOOOOQOlOQIOCOQOQQQQtCOCvJQQ OOOOOO09OOtOCDitOOOOOOCXiC0C9OO 8S8S888 o o o o o o iHaiiHiHiOCQtcotGOrHOasai o o o o o o g g o t o o cc oo 93 Eh 5 o o o J X Q O H U3 J S Pi O 09 o a H O fc a H a co PQ R a BQ O h O p 09 U9 09 i 09 o ft a fl 09 fH o a a a O 5 S 6 CO 5 p o m M O P w O a 09 a t a 09 3 o 09 w 5 pq 888888888888888888888888 o o o g 8o o 5 o o o o o o o o o So o o o g o o o o o o o o o o o o g o o o o o o o 88 oooooggog 1010OOOOOVC9O o o o o o lO lO O O IO t tMMO ooooooooo oooooooom cocoojo5iDmcot PJ 3 c o a x o o o a o 4H 1H o o Ai 11 fi 1 oj 03 pq Ph a 03 s pq U9 3 o o O CO 4J M CD 71 ft 00 C3 CQ 9 CO 0 rt 0 CO M cd ccj pq CO n 03 pq S en tti en CD D P3 a S PS 03 03 pq pq Ph 0 ps 3 o as el o ca pq O O a a ft o O pi O 60 o g f m H 1 0 h ft p ft 3 C3 o 09 PJ o S 3 Pi El 03 09 O ft J J J CO CO CO CO 7J CO CO CO 7J 09 pq co M 03 q q cd pq 0 5J CD 0 0 4a c CD CD c c XI CD o a 03 09 c O M g a 03 pq f 3 3 O S pq M H h 1H 11 o o o K o a a 03 03 pq pq ax a a 53 09 03 a H pq O a a pq S 3 iH O pq o 03 iz PU P3 oo ca H Eh oS XJ Eh Pi O en s O EhSTATE TREASURY 51 O O tf O CD O CO M CO 0 O O CO Ol O CO m co co co t O 05 O lO tOCQiHOlOCObrHCDtCO ooooooooo OOQOOOiOO ocoocoooot c SB oo cc O c cc CO 8 O O Q o 8 c o 8 o So vn in o 9 CO 8 CO c 9 3 o c 9 o o o o o o c o CC o CO CO o 9 00 CO in CO CM OS 00 in a 9 9 co 8 CO t 9 o 8 CM 9 c c o o o in 8 CO 03 CM c o rH c 8 CM cF o o 1 03 CM CO c o 9 m CO o o o o o CO Q o CO c c o o GO m o Q o t o o C iH 00 m GO in re CO o co co rH CO b CM CM t CO OS n N CO CO CO t o 9 1co 5 c CM CO CO CM 9 9 m rH cc CM o t CO CM o CM SQOOOOOOOQOOOQOOOOOOOOOOOOOOOOO oooooooooooooooooooooooooooooo 88 88 o o o o o o o o o o o Q O Q O o o 9 o o o o o o o o o o o o o o o o o o o o o o 88 88 s s o o o o o O O O O lO CO Ol D CO tj 88 CO CC ggoooooooooooooooooo ooioinoooinmoomoooooiooo ffiWWMNMWfllHffiffiOOOCOOlHMtD Orr d fl t 03 03 Eh pq m W 01 01 oj aS WDfq rid x a a 03 o3 c Ad Pi T3 aS o5 Hhfflfl H H W o o a S H S o3 03 o m m o3 03 O 5 O Eh Eh a o 1 CD r 3 s ft a o o CIS d i pq o ft a o 3 P lH O M d X c3 d oi en CH 2 Hd d cci pq 15 d b d as d i ft D d 5 St CQ cfl 4h m 4h 7 CCJ fl i h CD 01 S 5 S S s a 3 s a 03 03 M X d d d ccJ c3 03 pq m m a cS ffl CD isi 3 B j 03 d 03 ft a o o Cad r d d 3 B S m s 03 5 o 03 ol oi d d 3 d d 3 o s d d d Eh H H P P o 2 M 03 d d a jh H rH Jh 01 03 03 r d r d o pq oi pq 03 03 h fH a cd H H U O O O rH r O O n3 n n 03 sq 3 d 01 rH rH CP C1 3 I r CQ d ca 3 S D h 03 03 CD CO oi in d in H r3 O i 03 03 r o a X2 03 01 CQ s o3 a 3 tM 03 r5 d P d oi s h pq pr o rO d 03 is52 STATE TREASURY 81 02 OS 3 Q I r co g 8 O O O CD O O O N CD CO B g B g 8 s o o 00 O O Q CO O O O CO m o Q C re o o X g 8 N 8 en CO 9J 8 5 5 8 CD O OOOOCOiOOOOO OOOQCMOOOO GOCOWCDOiOCOOOOOl H H W 00 CO M t CM lO b H OO CM CM tj CO iH CO O CO O CO fA CO rH g in o fr CO ee co fr iH 9J ee CD CO CO OS t ai so Ei 55 S O O O Q O S s c go 2 Jo P H D 55 co PQ O W CO O h O a U3 cd u a ua O ft a fi a i o Q Q 55 O 55 Q 55 fa CO H E to 13 55 o ft a Q Q a CD hi 9 o Q O O O O O Q O O O O O O O O O o o o o O O CO O 888 CD CO O O O D fc TO t M a 3 pq 3 fl c a 3 pq 05 tn I1 a gog cd ca Ph Pm pq 5 D si fl CS Ph O a ft a o O tuO M a i 3 4H a o p pq o 3 d N fl o pq w pq x s T3 a o 3 CD N 8 a w 3 ccj o M pd 3 13 C pq S S ti 3 cS n n Q O o Q 3 ft a 3 o CO CO o a O pq a 3 o a o 3 tfl 3 O d a CS to a 3 a 3 Ph o Ei 53 BUDGET FUNDS RECEIPTS AND PAYMENTS OF SPENDING AGENCIES54 ALL STATE SPENDING UNITS RECEIPTS 1962 1961 INCOME FROM STATE REVENUE ALLOTMENTS Appropriations 41365398832 34920217907 Budget Balancing Adjustments Lapses 633444223 4774335981 Total Appropriations 41998843055 39694553888 Revenues Retained for Operations Taxes 686378288 642086318 Grants U S Government 16745826947 14792293667 Grants Counties and Cities 553509534 482613668 Donations 544507221 472492536 Rents 12832171 13796180 Interest Earned 46661758 56442329 Earnings from Services 3495807030 2921156720 Transfers from Public Trust Funds 67369282 55664850 Total Revenues Retained 22152892231 19436546268 Total Income Receipts 64151735286 59131100156 NONINCOME Public Trust Funds Unemployment Compensation Tax 2764248693 2676296854 USTreas Interest on Comp Tax Fund 402512368 451728623 U S Treas Fed Emp Benefits 776584089 1041484400 Gifts Contributions 3117703210 2423001644 Income on Investments 982346914 862404287 Transfers to Budget Funds 67369282 55664850 Investments 62071962 74989439 Total Public Trust Funds Receipts 8038097954 7474240397 Private Trust Funds 4848998475 4371988919 State Revenue Collections Unfunded 15145286 18208621 Loans Payable 1000000 Total NonIncome Receipts 12903241715 11864437937 CASH BALANCES JULY 1st Budget Funds 11251504946 10714653018 Public Trust Funds 14625016042 14948692651 Private Trust Funds 474760761 391831168 State Rev enue Collections Unfunded 70966741 52758120 SinkingFunds 1560500 1560500 Total Cash Balances 26423808990 26109495457 Totals103478785991 97105033550ALL STATE SPENDING UNITS 55 PAYMENTS 1962 1961 EXPENSE Personal Services 11759941692 10475473508 Travel 520317136 450744860 Supplies Materials 2157935089 2096959248 Communication 209759387 187982483 Heat Light Power Water 287290999 277685288 Publications Printing 253352397 239712139 Repairs 279284132 233122583 Rents 2585838599 1973482996 Insurance 31447328 30596296 Indemnities 42136628 36250463 Pensions Benefits 11234825328 10753692290 Grants to Civil Divisions 20696878938 18612633882 Equipment 600198374 508390441 Miscellaneous 35892205 7326429 Total Expense Payments 50695098232 45884052860 OUTLAYS Lands Improvements Personal Services 1064343952 Travel 87967222 Supplies Materials 439486990 Communication 3664235 Heat Light Power Water 1271468 Publications Printing 309777 Repairs 97634091 Rents 41662810 Insurance 206058 Pensions Benefits 75635584 Contracts 9790268899 Miscellaneous 354872258 Equipment 895388417 Total Outlay Payments 12852711761 Total Cost Payments 63547809993 9642 719 4384 34 11 3 1045 421 3 712 98953 2847 8322 89783 12405 21439 64258 61776 08311 15328 84142 36221 83006 57028 46868 14803 12710195368 58594248228 NONCOST Public Trust Funds Investments 3694648383 Expense Objects of Trust 609620 Pensions Benefits 4695345739 Total Public Trust Funds 8390603742 2637835725 2357421 5157723860 779791700656 ALL STATE SPENDING UNITS PAYMENTSContinued 1962 NONCOSTContinued Private Trust Funds 4839092655 Total NonCost Payments 13229696397 CASH BALANCES JUNE 30th Budget Funds 11856430239 Public Trust Funds 14272510254 Private Trust Funds 484666581 State Revenue Collections Unfunded 86112027 SinWngFund 1560500 Total Cash Balances 26701279601 Totals103478785991 1961 4289059326 12086976332 11251504946 14625016042 474760761 70966741 1560500 26423808990 9710503355057 FEDERAL INCOME TAX ALL STATE UNITS 58 ALL STATE UNITS FEDERAL INCOME TAX RECEIPTS 1962 1961 NONINCOME Private Trust Funds Federal Tax Withheld Departments Institutions 864171674 724969376 University System 507732578 4559348 83 13 719 042 52 11 809 042 59 CASH BALANCES JULY 1st Private Trust Funds Departments Institutions 8239819 9276594 University System 35995527 19040483 442 353 46 283 170 77 14 161 395 98 12 092 213 36 PAYMENTS NONCOST Private Trust Funds Federal Tax to U S Government Departments Institutions 861814889 726006151 University System 503220316 438979839 1365035205 1164985990 CASH BALANCES JUNE 30th Private Trust Funds Departments Institutions 10596604 8239819 University System 40507789 35995527 51104393 44235346 14 161 395 98 12 092 213 3659 ANALYSIS BY STATE UNITS FEDEBALINCOME TAX ACCOUNTS Cash Balance July 1 State Unit 1961 Agriculture Dept of Audits Dept of Banking Dept of Budget Bureau Commerce Dept of ComptrollerGeneral Corrections Board of Defense Dept of Education Dept of Div of Voc Rehab School for the Deaf Acad for the Blind No Ga Voc School So Ga Voc School Employees Ret System 1 031 24 Forest Research Council Forestry Commission Game and Fish Com Geology Dept of Governors Office Highway Dept Historical Commission Judicial System Supreme Court 443 40 Court of Appeals Library State Labor Department of Administration Employ Security Agency Law Department of Medical Education Board Milk Commission Pardons and Paroles Bd of Parks Department of Personnel Board Pharmacy Board of Probation State Bd of Public Health Dept of Alcoholic Rehab Service Battey State Hospital 2700 Gracewood State School and Hospital Milledgeville St Hosp Public Safety Dept of Receipts Withhold ings Payments ToU S Gov Cash Balance June 30 19S2 245 072 51 245 072 51 28 168 93 28 168 93 30 421 51 30 421 51 515 33 21041 30492 25 818 20 25 818 20 54 828 80 54 828 80 124 466 91 124 466 91 45 978 04 45 74915 228 89 359 350 09 359 350 09 187 484 70 187 484 70 50 394 46 46151 56 4 242 90 27 941 65 25 704 35 2 237 30 14 509 50 14 509 50 9 737 66 9 737 66 16 513 25 16 046 59 1 497 90 3 211 95 3 211 95 247 28818 247 28818 106 896 66 106 896 66 7 460 45 7 460 45 20 806 60 20 806 60 2 306 826 43 2 306 826 43 9 817 30 9 817 30 1 879 50 1 834 70 48820 10 625 70 10 625 70 3 997 10 3 997 10 16 002 10 16 002 10 511 398 66 511 398 66 47 483 55 47 483 55 1 146 40 1 146 40 17 677 60 17 677 60 33 060 02 33 060 02 40 751 15 40 75115 32 772 65 32 772 65 4 815 20 4 815 20 39 916 37 39 916 37 483 889 02 483 889 02 26 386 09 26 386 09 255 898 41 255 898 41 2700 161 396 61 161 396 61 902 437 41 902 437 41 424 522 28 424 522 28 60 ANALYSIS BY STATE UNITS FEDERAL INCOME TAX ACCOUNTS Cash Balance July 1 State Unit 1961 Public Service Commission Public Welfare Dept of All Units 17 884 25 Purchase Supv of Real Estate Inv Board 7910 Revenue Dept of Secretary of State Secretary of State Bldgs and Grounds Fund State Treasury Administration 92310 EducationVocational 230580 EducationVoc Rehab 1341673 Educ C S S Salaries 7040 70 General Assembly 2122246 CourtsSupreme 364117 Ct of Appeals 390642 Superior 10 200 45 Teacher Retirement Sys Veterans Service Board Veterans Serv Dept of 990 Warm Springs Mem Com 286 27 Workmens Compensa tionBoard of Receipts Payments Balance Withhold ToU S June 30 ing Gov 47 648 20 1962 47 648 20 239 802 80 237 058 28 20 628 77 28 804 70 28 804 70 8550 8540 7920 555 106 05 555106 05 78 902 60 78 902 60 15 214 05 15 214 05 13 376 27 13 008 88 1 290 49 12 535 70 14 841 50 187 484 70 184 688 38 16 213 05 100 928 20 99 450 40 8 518 50 48 169 71 42 477 44 26 914 73 44 171 94 43 827 76 3 985 35 50 692 37 49 777 65 4 821 14 141 021 07 137 174 12 14 047 40 11 940 80 11 940 80 1 261 90 1 261 90 73 655 36 73 645 46 5 055 00 4 900 97 440 30 46 294 89 46 294 89 Totals Depts Institutions 82 39819 641 716 74 8 618 148 89 105 966 0461 ANALYSIS BY STATE UNITS FEDERAL INCOME TAX ACCOUNTS Cash Balance Receipts Payments July 1 Withhold To U S State Unit 1961 ings Gov University System Regents Central Office 2503775 2503775 Albany State College Albany 7977394 7981357 Ft Valley State College Ft Valley 640 9671611 9670971 Savannah State College Savannah 9210155 9210155 Ga S W Col Americus 3201520 3201520 Augusta Col Augusta 4779570 4779570 Middle Ga College Cochran 3725733 3725733 Columbus College Columbus 2899574 2899574 So Ga Col Douglas 75 3119005 3119005 Armstrong College Savannah 4933708 4933708 Ab Baldwin Ag Col Tifton 3789490 3789490 Univ of Ga Athens 167 382 33 184503115 181868371 Inst of Tech Atlanta 148 221 78 1 358 807 28 1 345 605 97 Georgia State Col Atlanta 200 30057689 30057889 Med Col of Ga Augusta 4435631 57984272 57423362 West Ga Col Carrollton 6262881 6262881 No Ga Col Dahlonega 6946506 6946506 Womans College of Ga Milledgeville 11813815 11813815 Ga Southern Col Statesboro 12459427 12459427 Valdosta State Col Valdosta 6012610 6012610 TotalsUniv Sys 359 955 27 507732578 503220316 TotalsState Govt442 353 46 13 719 042 52 13 650 35205 Cash Balance June 30 1962 3963 75 193 729 77 161 423 09 49 965 41 405 077 89 511 043 93 63 STATE INCOME TAX ALL STATE UNITS64 ALL STATE UNITS STATE INCOME TAX RECEIPTS NONINCOME Private Trust Funds State Income Tax Withheld Departments Institutions University System 1962 462 922 08 379 626 49 1961 345 262 02 290 75911 84254857 63602113 CASH BALANCES JULY 1st Private Trust Funds Departments Institutions University System 38 218 52 30 520 40 25 905 33 34 552 92 6873892 6045825 91128749 69647938 PAYMENTS NONCOST Private Trust Funds State Income Tax to State Government Departments Institutions University System 448 717 64 370 644 52 332 948 83 294 791 63 81936216 62774046 CASH BALANCES JUNE 30th Private Trust Funds Departments Institutions University System 52 422 96 39 502 37 38 218 52 30 520 40 9192533 6873892 91128749 69647938 65 ANALYSIS BY STATE UNITS STATE INCOME TAX ACCOUNTS Cash Cash Balance Receipts Payments Balance Julyl With To State June 30 State Unit 1961 holdings Gov 1962 Agriculture Dept of 8 995 39 8 995 39 Audits Dept of 2 626 93 2 626 93 Banking Dept of 2 397 02 2 397 02 Budget Bureau 6096 6096 Commerce Dept of 1 495 77 1 495 77 Comptroller General 2 664 26 2 664 26 Corrections Board of 873 54 4 839 40 2 818 97 4 311 22 2 811 71 1 401 72 Defense Dept of 726 Education Dept of 26 650 11 26 65011 Div of Voc Rehab 10 822 35 10 822 35 School for the Deaf 2 271 58 1 679 57 592 01 Acad for the Blind 1 132 43 2 082 10 866 57 2 082 10 265 86 No Ga Voc School So Ga Voc SchooL 1 055 24 1 055 24 Employees Ret System 321 95 1 589 90 1 483 03 428 82 Forest Research Council 264 84 264 84 Forestry Commission 7 040 09 7 040 09 Game and Fish Commission 3 187 30 3 187 30 Geology Dept of 559 13 559 13 Governors Office 1 842 27 1 842 27 Highway Dept 21 135 78 104 003 81 98 008 86 27 130 73 Historical Commission 275 78 275 78 Judicial System Supreme Court 28 50 123 33 118 47 3336 Court of Appeals 191 24 886 87 823 73 254 38 Library State 218 92 218 92 Labor Department of Administration 1 020 70 1 020 70 Employ Security Agency 27 363 91 27 363 91 Law Dept of 4 697 84 4 697 84 Milk Commission 14 1 370 80 2 251 55 1 370 80 2 133 62 Pardons and Paroles Bd of 512 630 07 Parks Dept of 1 609 25 1 609 25 j Personnel Board 2 346 62 264 50 2 346 62 264 50 Pharmacy Board of Probation State Bd of 436 31 2 059 70 1 886 64 609 37 Public Health Dept of 35 343 62 35 343 62 Alcoholic Rehab Service 1 934 32 1 934 32 Battey State Hospital 11 434 36 11 434 36 Gracewood St Sch and Hosr 6 583 07 6 583 07 Milledgeville State Hosp 39 310 80 39 310 80 Public Safety Dept of 19 261 33 19 261 33 Public Service Commission 4 266 30 4 266 30 66 ANALYSIS BY STATE UNITS STATE INCOME TAX ACCOUNTS Cash Balance July 1 State Unit 1961 Public Welfare Dept of All Units 307514 Purchases Supv of Real Estate In v Board 70 Revenue Dept of Secretary of State Secretary of State Bldgs and Grounds Fund State Treasury Administration EducationVocational EducationVoc Rehab Educ C S S Salaries General Assembly CourtsSupreme Ct of Appeals Superior Teacher Retirement Sys Veterans Service Board Veterans Service Dept of Warm Springs Mem Com Workmens Compensation Board of Receipts With holdings 1491891 2 048 96 192 26 004 93 6 030 09 74150 Payments To State Gov 1409090 2 048 96 70 26 004 93 6 030 09 74150 Cash Balance June 30 1962 3 90315 192 285 83 1 556 69 1 376 63 46589 33712 972 88 1 113 10 19690 2 187 36 10 822 35 10 177 83 2 831 88 86640 4 746 83 4 420 43 1 192 80 1 199 54 2 975 35 2 543 00 1 631 89 1 479 57 6 574 60 6 147 34 1 906 83 1 732 77 7 829 97 7 200 90 2 361 84 3 497 07 18 363 89 15 437 54 6 423 42 921 08 921 08 1952 1952 3 195 05 3 195 05 5756 366 83 332 49 9190 3 807 31 3 807 31 38 218 52 462 922 08 448 717 64 52 422 96 ANALYSIS BY STATE UNITS STATE INCOME TAX ACCOUNTS 67 Cash Cash Balance Receipts Payments Balance July 1 With To State June 30 State Unit 1961 holdings Gov 1962 University System Regents Central Office 283400 283400 Albany State Col Albany 4021 49 4021 49 Ft Valley St Col Ft Valley 577620 577620 Savah State Col Savannah 127772 536308 498149 165931 Ga S W Col Americus 157048 157048 Augusta College Augusta 17 91 295388 293597 Middle Ga Col Cochran 209005 208973 32 Columbus Col Columbus 161184 161184 So Ga Col Douglas 100 118895 118895 100 Armstrong Col Savannah 407675 407675 Ab Baldwin Ag Col Tifton 238414 2384 14 Univ of Ga Athens 2298380 13488590 12776623 3010347 Inst of Tech Atlanta 46662 11182399 11176042 53019 Georgia State Col Atlanta 24 592 36 24 592 36 Med Col of Ga Augusta 338454 4712276 4642641 408089 West Ga Col Carrollton 402453 402453 No Ga Col Dahlonega 486582 486582 Womans College of Ga Milledgeville 832925 832925 Ga Southern Col Statesboro 1 563 77 6 682 17 6 208 30 2 037 64 Valdosta St Col Valdosta 86086 342885 320016 108955 TotalsUniv System 30 520 40 379 626 49 370 644 52 39 502 37 TotalsState Govt 68 738 92 842 548 57 819 362 16 91 925 33H G9 RETIREMENT CONTRIBUTIONS BY ALL MEMBER STATE EMPLOYEES70 TEACHERS RETIREMENT SYSTEM CONTRIBUTIONS BY ALL MEMBER STATE EMPLOYEES RECEIPTS 1962 1961 NONINCOME Private Trust Funds Member Contributions Withheld Departments Institutions 673042 236626 University System 185693003 140002843 186366045 140239469 CASH BALANCES JULY 1st Private Trust Funds Departments Institutions 14963 16938 University System 11740444 10307427 11755407 10324365 198121452 150563834 PAYMENTS NONCOST Private Trust Funds To Teachers Retirement System Departments Institutions 638090 238601 University System 182141543 138569826 182779633 138808427 CASH BALANCES JUNE 30th Private Trust Funds Departments Institutions 49915 14963 University System 15291904 11740444 15341819 11755407 198121452 15056383471 ANALYSIS BY STATE UNITS Cash Cash Balance Receipts Payments Balance Julyl With ToT R June 30 1961 holdings System 1962 116756 116756 14963 434129 406101 42991 50121 50121 41280 37152 4128 30756 27960 2796 14963 673042 638090 EMPLOYEES CONTRIBUTIONS TO TEACHERS RETIREMENT SYSTEM State Unit Agriculture Dept of Education Dept of Div of Voc Rehab Acad for the Blind So Ga Voc School TotalsDept Institutions University System Regents Central Office Albany St Col Albany Ft Valley State College Ft Valley Savannah St College Savannah Ga S W ColAmericus Augusta CollegeAugusta Middle Ga Col Cochran Columbus Col Columbus So Ga ColDouglas Armstrong Col Savannah AbBaldwin AgCol Tifton Univ of Ga Athens Inst of Tech Atlanta Ga St Col Atlanta Med Col of Ga Augusta West Ga Col Carrollton No Ga ColDahlonega Womans Col of Ga Milledgeville Ga Southern Col Statesboro Valdosta St Col Valdosta 93 4170 5829782 4787469 1118930 953480 3500769 4466097 3717604 1235738 1969273 1407178 1309418 1289530 1737114 1548562 70162766 47325218 10720708 17831252 2597694 2587692 4022954 4990719 2319237 953475 3500769 4466097 3718404 1235738 1969273 1407178 1309418 1294625 1737114 1548562 68330325 46016319 10720708 17415242 2597694 2587692 4022954 4990719 2319237 49915 05 707 925 7662223 6096368 1534940 TotalsUniv System11740444 185693003 182141543 15291904 TotalsState Govt11755407 186366045 182779633 15341819H 72 EMPLOYEES RETIREMENT SYSTEM CONTRIBUTIONS BY ALL MEMBER STATE EMPLOYEES RECEIPTS 1962 1961 NONINCOME Private Trust Funds Member Contributions Withheld Departments Institutions298276210 260437927 University System 5630901 275230 303907111 260713157 CASH BALANCES JULY 1st Private Trust Funds Departments Institutions 8088308 8791680 University System 19296 18634 8107604 8810314 312014715 269523471 PAYMENTS NONCOST Private Trust Funds To Employees Retirement System Departments Institutions297640544 261141299 University System 5630985 274568 303271529 261415867 CASH BALANCES JUNE 30th Private Trust Funds Departments Institutions 8723974 8088308 University System 19212 192 96 8743186 8107604 312014715 26952347173 ANALYSIS BY STATE UNITS EMPLOYEES CONTRIBUTIONS TO EMPLOYEES RETIREMENT SYSTEM Cash Balance July 1 State Unit 1961 Agriculture Dept of Audits Dept of Banking Dept of Budget Bureau Commerce Dept of Comptroller General Corrections Board of Defense Dept of Education Dept of 576580 Div of Voc Rehab School for the Deaf Academy for the Blind North Ga Voc Sch 96280 South Ga Voc Sch 80330 EmployeesRet System Forestry Commission Game and Fish Com General Assembly Geology Dept of Governors Office 695 Highway Dept 6805570 Historical Com Judicial System Supreme Court Court of Appeals Library State Labor Dept of Administration Employ Security Agency Law Dept of Milk Commission Pardons and Paroles Bd of Parks Dept of Personnel Board Pharmacy State Bd of Probation State Bd of Public Health Dept of Alcoholic Rehab Service Battey State Hospital Gracewood St School and Hosp Milledgeville State Hosp Public Safety Dept of Public Service Commission Public Welfare Dept of All Units 1693013 Cash Receipts Payments Balance With ToE R June 30 holdings System 1962 89 221 35 89 221 35 8 440 30 8 440 30 8 826 54 8 826 54 4470 4470 7 287 60 7 287 60 11 585 65 11 585 65 49 375 00 49 375 00 12 921 60 12 921 60 87 056 98 92 822 78 57 821 84 57 821 84 17 325 80 15 844 00 1 481 80 9 862 70 9 061 80 800 90 13 793 60 14 756 40 10 896 60 11 699 90 4 939 80 4 939 80 70 595 78 70 595 78 37 12510 37 114 00 1110 3 721 25 3 721 25 1 962 20 1 962 20 6 075 33 6 082 28 909 098 84 901 412 18 75 742 36 1 689 48 1 689 48 45940 41460 4480 2 533 70 2 533 70 88340 883 40 4 206 80 4 206 80 151 225 70 151 225 70 13 097 38 13 097 38 5 359 57 5 359 57 11 795 65 11 795 65 10 363 97 10 363 97 7 567 25 7 567 25 1 042 10 1 04210 11 355 70 11 355 70 143 236 60 143 236 60 6 577 11 6 577 11 94 110 99 94110 99 56 077 28 56 077 28 353 93016 353 930 16 157 638 80 157 638 80 12 734 10 12 734 10 233 060 73 230 268 03 19 722 83 74 ANALYSIS BY STATE UNITS EMPLOYEES CONTRIBUTIONS TO EMPLOYEES RETIREMENT SYSTEM Cash Cash Balance Receipts Payments Balance Julyl With ToE R June 30 State Unit 1962 holdings System 1962 Purchases Supv of 728490 728490 Revenue Dept of 12 000 00 212 564 76 211 564 76 11 000 00 Secretary of State 2104911 2104911 Secretary of State Bldgs and Grounds Fund 4 23733 4 23733 State TreasuryAdm 96400 96400 Teacher Retirement Sys 3 423 64 3423 64 Veterans Service Boards 41461 41461 Veterans Service Dept of 2271711 2271711 Warm Springs Mem Com 35840 166195 162910 39125 Workmens Compensa tion Board of 1152026 1152026 TotalsDepts Institutions 80 883 08 2 982 762 10 2 976 405 44 87 239 74 University System Univ of Ga Athens 2220 5411876 5412326 17 70 Inst of Tech Atlanta 73 40 886 00 884 90 74 50 Med Col of Ga Augusta 9736 119715 119459 99 92 Valdosta State Col Valdosta 10710 10710 TotalsUniv Sys 192 96 56 30901 56 309 85 19212 TotalsState GovtS 8107604 3039 07111 3032 715 29 87 431 8675 EMPLOYEES CONTRIBUTIONS FOR OLDAGE AND SURVIVORS INSURANCE UNDER THE SOCIAL SECURITY LAW BY ALL MEMBER STATE EMPLOYEES RECEIPTS 1962 1961 NONINCOME Private Trust Funds Member Contributions Withheld Departments Institutions1 770 615 47 1 469 21515 University System 108525429 100548072 2 855 869 76 2 474 695 87 CASH BALANCES JULY 1st Private Trust Funds Departments Institutions 17480761 18583944 University System 10556012 8108336 28036773 26692280 3 136 237 49 2 741 618 67 PAYMENTS NONCOST Private Trust Funds To Employees Retirement System Trustee Departments Institutions172611432 148024698 University System 107237301 98100396 2 798 487 33 2 461 250 94 CASH BALANCES JUNE 30th Private Trust Funds Departments Institutions 21930876 17480761 University System 11844140 10556012 337750 16 280 36773 3136 237 49 2 741 618 6776 ANALYSIS BY STATE UNITS EMPLOYEES CONTRIBUTIONS FOR OLDAGE AND SURVIVORS INSURANCE UNDER THE SOCIAL SECURITY LAW Cash Cash Balance Receipts Payments Balance July 1 With To E R June 30 State Unit 1961 holdings System 1962 Agriculture Dept of 6458727 6458727 Audits Dept of 217575 217575 Banking Dept of 421135 421135 Budget Bureau 1346 13 46 Commerce Dept of 478222 478222 Comptroller General 1035216 1035216 Corrections Board of 52131 4847251 3613892 1285490 Defense Dept of 857025 857025 Education Dept of 1096774 4456753 4248029 1305498 Div of Vo c Rehab 3018885 3018885 School for the Deaf 1094170 798533 295637 Academy for the Blind 630377 459789 170588 North Ga Voc Sch 2 539 74 9 946 45 9 54887 2 937 32 South Ga Voc Sch 181585 738339 716384 2035 40 EmployeesRet System 168654 168654 Forestry Commission 4504339 4504339 Game and Fish Com 28 441 88 28 441 88 Geology Dept of 892 68 89268 Governors Office 281492 281492 Highway Dept 13206195 55678543 53602360 15282378 Historical Com 128226 128226 Judicial System Supreme Court 8880 36434 35145 10169 Court of Appeals 33898 146029 136985 429 42 Library State 834 82 83482 Labor Dept of Administration 195108 195108 Employ Security Agency 8340401 8340401 Law Dept of 555054 555054 Milk Commission 299258 299258 Pardons and Paroles Bd of 1 210 97 5 333 73 5 094 87 1 449 83 Parks Dept of 850519 8505 19 Personnel Board 428108 428108 Pharmacy State Bd of 82240 82240 Probation State Bd of 2 236 08 9100 07 8 85 20 2 476 95 Public Health Dept of 7268271 72 682 71 Alcoholic Rehab Service 487402 4 87402 Battey State Hospital 6562845 65 628 45 Gracewood St Sch and Hosp 4385999 4385999 Milledgeville State Hosp 210 718 21 210 718 21 Public Safety Dept of 64 32283 64 32283 Public Service Commission 555a 54 5i 553 54 Public Welfare Dept of AllUnitS 1225308 5235345 4984373 14 762 80 Purchases Sup v of 408247 40824777 ANALYSIS BY STATE UNITS EMPLOYEES CONTRIBUTIONS FOR OLDAGE AND SURVIVORS INSURANCE UNDER THE SOCIAL SECURITY LAW Cash Balance July 1 State Unit 1961 Revenue Dept of Secretary of State Secretary of State Bldgs and Grounds Fund State Treasury Administration Employee Contr 197 25 Employer Contr 19725 General Assembly Employee Contr 519 36 Employer Contr 51912 CourtsSupreme Employee Contr 85275 Employer Contr 852 75 CourtsCt of Appeals Employee Contr 103856 Employer Contr 1 038 55 CourtsSuperior Employee Contr 2 68217 Employer Contr 2 592 25 Teacher Retirement Sys Veterans Service Board Veterans Service Dept of 311 Warm Springs Mem Com 27999 Workmens Compensation Board of TotalsDepartments Institutions174 807 61 Cash Receipts Payments Balance With To E R June 30 holdings System 1962 146 01016 146 01016 11 415 67 11 415 67 3 367 98 3 367 98 936 96 913 62 22059 948 96 925 62 220 59 2 262 43 2 195 33 586 46 1 735 76 1 668 62 586 26 2 759 29 2 80413 80791 2 758 51 2 803 51 807 75 3 615 26 3 478 39 1 175 43 3 614 65 3 478 23 1 174 97 13 919 84 13 671 61 2 930 40 13 849 79 13 512 05 2 929 99 1 566 56 1 566 56 357 69 357 69 15 879 29 15 897 07 1467 1 02912 1 028 81 280 30 6 468 99 6 468 99 1 770 615 47 1 726 114 32 219 308 76 78 ANALYSIS BY STATE UNITS EMPLOYEES CONTRIBUTIONS FOR OLDAGE AND SURVIVORS INSURANCE UNDER THE SOCIAL SECURITY LAW Cash Balance July 1 State Unit 1 University System Regents Central Office Albany St Col Albany Ft Valley St College Ft Valley 419 Savannah St College Savannah 6471 50 Ga S W Col Americus Augusta College Augusta Middle Ga Col Cochran 2 543 73 Columbus Col Columbus So Ga College Douglas Armstrong Col Savannah Ab Baldwin Ag Col Tifton Univ of Ga Athens 63 650 99 Inst of Tech Atlanta 99931 Georgia State College Atlanta Med Col of Ga Augusta 8 995 39 West Ga Col Carrollton No Ga Col Dahlonega Womans College of Ga Milledgeville 7 436 02 Ga Southern College Statesboro 8 064 75 Valdosta St Col Valdosta 7 394 24 TotalsState Govt 280 36773 Cash Receipts Payments Balance With ToE R June 30 holdings System 3027 77 1962 3 027 77 17 528 33 17 529 49 1 16 22 693 27 22 693 27 419 20 06216 19 236 14 7 297 52 7 139 76 7139 76 10 060 90 10 060 90 10 522 64 13 066 37 6 423 73 6 423 73 8 160 46 8 160 46 8 463 59 8 463 59 9 099 29 9 099 29 517 190 03 507 307 31 73 533 71 196 960 32 196 897 02 1 062 61 39 994 12 39 994 12 117 928 02 117 059 49 9 863 92 14 085 24 1408524 1512015 1512015 23144 11 23 066 58 7 513 55 25 589 15 23 648 94 10 004 96 12 06125 10 293 39 916210 1 085 254 29 1 072 373 01 118 44140 2 855 869 76 2 798 487 33 337 75016 79 DEPARTMENT OF AGRICULTURE80 DEPARTMENT OF AGRICULTURE RECEIPTS 1962 1961 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation554300000 401000000 Budget Balancing Adjustment 23606800 37500000 Revenues Retained Earnings Development Services 45204500 36261791 Transfers Other Spending Units109 41973 61497 82 Total Income Receipts612169327 468612009 NONINCOME Private Trust Funds 7196136 64829703 CASH BALANCE JULY 31st Budget Funds 8064348 40200806 Private Trust Funds 75038 99213 6 275 048 49 5 737 417 31 PAYMENTS EXPENSE Personal Services260134719 235342542 Travel 54496439 47349945 Supplies Materials 13027119 33959274 Communication 8511361 73541 92 Heat Light Power Water 8864623 76892 58 Publications Printing 12667407 12133916 Repairs 2994617 3763558 Rents 65100161 65037726 Insurance 3775988 5214 29 Indemnities 6586650 6946540 Pensions Benefits 20267164 18279638 Equipment 5453281 3809729 Miscellaneous 59547162 26521476 Total Expense Payments521426691 468709223 OUTLAYS Lands Improvements Personal Services 1821748 1425422 Contracts 14358983 28750322 Miscellaneous 350 00 669 Equipment 5 149 00 i79660o NONCOST Private Trust Funds 7159874 64853878 CASH BALANCE JUNE 30th Budget Funds 82076353 80643 48 Private Trust Funds 111300 75038 275 048 49 5 737 417 3181 DEPARTMENT OF AGRICULTURE CURRENT BALANCE SHEET JUNE 30 1962 ASSETS AVAILABLE CASH Budget Funds Operating Account 56055275 Payroll Account 1420414 Atlanta Farmers Market 2160810 Construction and Improvement Accounts 224 398 54 82076353 Private Trust and Agency Funds Employees Savings Bond Fund 111300 82187653 ACCOUNTS RECEIVABLE Reimbursement due from Ga Farmers Market Authority 2782059 Travel Voucher 2278Arithmetical Error Re funded 8762 7500 2789559 84977212 LIABILITIES RESERVES AND SURPLUS LIABILITIES Accounts Payable 37107750 Purchase Orders Outstanding 3752855 40860605 RESERVES For Advance for Operating Atlanta Farmers Mkt 24 626 78 For Penalties 121552 For Contracts to Mature 38269100 For Private Trust and Agency Funds 111300 40964630 SURPLUS For Operations 3151977 849 77212 Note On June 30 1962 the Department of Agriculture was due the Georgia Farmers Market Authority a balance of 24 62678 on advance made to the Department at the beginning of operation of the Atlanta Farmers Market On the same date the Georgia Farmers Market Authority was due the Department of Agriculture 27820 59 as reimbursement of cost of operating the Atlanta Farmers Market for the month of June 196282 DEPARTMENT OF AGRICULTURE SUMMARY FINANCIAL CONDITION The State Department of Agriculture ended the fiscal year on June 30 1962 with a surplus of 3151977 for operations after providing the necessary reserve of 40860605 for liquidation of outstanding purchase orders and accounts payable and reserving 38269100 for contracts for improvements to Farmers Markets 121552 for food penalties 111300 for Employees bond purchases and 2462678 for balance of advance made to the Depart ment by the Georgia Farmers Market Authority The 2462678 due the Georgia Farmers Market Authority is the un liquidated balance on June 30 1962 of advance made to the Department of Agriculture by the Authority at the beginning of operation of the Atlanta Farmers Market On the same date of June 30 1962 the Georgia Farmers Market Authority was due the Department of Agriculture 2782059 for reimbursement of cost of operating the Atlanta Farmers Market for the month of June 1962 under terms of contract between the Department and the Authority REVENUE COLLECTIONS The Department of Agriculture is the revenuecollecting agency for licenses and fees pertaining to agricultural operations as provided by law In the fiscal year ended June 30 1962 121689913 was collected from licenses and fees as detailed in the unit report The 121689913 collected was transferred to the State Treasury within the period under review Revenue collections for the past three years are compared in the state ment following YEAR ENDED JUNE 30 REVENUE COLLECTIONS 1962 1961 1960 Fish Dealers Licenses 722500 800000 697500 Fertilizer Fees 45868033 43674916 42980510 FeedFees 50273107 48595731 45097426 Dairy Poultry Fees 558400 695500 630675 FarmersMarkets 15006455 13895488 12252246 EggStamps 4255761 4142141 4241674 Warehouse Licenses 293000 448000 262000 Cotton Seed Meal Revenue 673777 623865 Transfer of Food Penalties from Op erating Account 580030 328434 429546 Insecticides and Miscellaneous 3458850 2862450 4021409 Totals121689913 116066525 11061298683 DEPARTMENT OF AGRICULTURE AVAILABLE INCOME AND OPERATING COSTS The amount of State appropriated funds provided through budget ap provals for the fiscal year ended June 30 1962 was 577906800 The several appropriations reflecting the amount appropriated by the General Assembly and the additional allotments from the State Emergency Fund to meet ex penditures approved on budgets as provided by law are detailed in the unit report In the addition to the 577906800 provided as the current years appro priation 45204500 was received from fees penalties and other sources making total income for the year 623111300 From the 623111300 total receipts 10941973 was transferred to other State Units as shown on page 4 leaving net income of 612169327 Transfer of feed penalties to the Revenue Collection account was made under provisions of Act of the General Assembly approved February 27 1956 The 612169327 net income together with the beginning of the fiscal period made a total of 64348 cash balance at 20233675 available 521426691 of the available funds was expended under budget approvals in the year for current operating expenses 16730631 was paid for buildings and equipment and 82076353 remained on hand June 30 1962 the end of the fiscal year The first lien on this remaining cash balance is for liquidation of outstand ing purchase orders and accounts payable 38269100 is reserved for con tracts to mature 121552 for food penalties 2462678 for advance for operating the Atlanta Farmers Market and the remainder represents funds which have been provided in excess of obligations incurred and will be avail able for expenditure in the next fiscal period subject to budget reapprovals COMPARISON OF OPERATING COSTS Operating costs of the Department for the past two years are compared in the following statement YEAR ENDED JUNE 30 BY ACTIVITY 1961 1962 Food Division 66069725 41038594 Seed Development 3645882 Entomology 90054905 54771419 Commissioners Office 26264506 28292822 Information and Education 18774016 195224 53 Marketing Division 36739312 43539724 Laboratory 18023802 1897534884 DEPARTMENT OF AGRICULTURE YEAR ENDED JUNE 30 BY ACTIVITY Contd 1961 1962 Inspection 53473829 Meat and Poultry 41713414 Veterinary and Vet Testing 88238046 76200460 Hog Cholera 11284492 3 441 64312 3 924 584 37 Farmers Markets Americus 370935 435533 Athens 1265088 1290073 Atlanta Operating Cost 29754374 35031491 Annual RentalMarket Authority 65000000 65000000 Augusta 3304344 4226379 Blue Ridge 901313 1311250 Cairo 1601930 12355481 Columbus 4368519 2804504 Cordele 2543264 2676580 Dillard 429788 959977 Donalsonville 857696 647831 Glennville 509174 379236 Jesup 51085 307973 Macon 4871618 4047377 Millen 3114 3075 Moultrie 2689774 2312900 Nashville 512591 642917 Ocilla 9038169 550252 Pelham 928618 501254 Pitts 8850766 293594 Rome 279443 254363 Savannah 3368608 3361610 Statesboro 9302771 513360 Thomasville 2752993 2350757 Tifton 1556101 2277284 Valdosta 1527513 1116302 Woodbury 46736 47532 1 565 841 55 1 456 988 85 Total500748467 53815732285 DEPARTMENT OF AGRICULTURE YEAR ENDED JUNE 30 BY OBJECT 1961 1962 Personal Services235342542 260134719 Travel Expense 47349945 54496439 Supplies Materials 33959274 13027119 Communications 7354192 8511361 Heat Lights Power Water 7689258 8864623 Printing Publicity 12133916 12667407 Repairs Alterations 3763558 2994617 Rents 65037726 65100161 Insurance Bonding 521429 3775988 Indemnities Workmens Compensation 351569 852935 Bangs Disease 6594971 5733715 Pensions Employees Retirement 12641325 13829193 Social Security 5638313 6437971 Equipment 3809729 5453281 Miscellaneous 26521476 59547162 4 687 092 23 5 214 266 91 Outlay Land Buildings and Improvements 320 392 44 167 306 31 5007 484 67 5 381 573 22 Number of Employees on Payroll June 30 681 739 Note Expense Payments for year ended June 30 1961 distributed to conform with distribution for year ended June 30 1962 FARMERS MARKETS The operating cost of the Farmers Markets in the fiscal year ended June 30 1962 exclusive of payments for new construction and improvements and Atlanta Farmers Market payments was 31580438 Revenue collected from the operation of the markets in the same period amounted to 15006455 ATLANTA FARMERS MARKET The operating cost of the Atlanta Farmers Market incurred by the De partment of Agriculture acting as agent for the Georgia Farmers Market Authority in the fiscal year ended June 30 1962 amounted to 33737951 In addition to operating expense incurred rent payments were made to the Farmers Market Authority in the amount of 65000000 in the year86 DEPARTMENT OF AGRICULTURE Reimbursements of operating cost to the Department of Agriculture by the Georgia Farmers Market Authority in the year ended June 30 1962 amounted to 34770074 Gross Revenue of the Atlanta Farmers Market amounted to 58004832 in the year ended June 30 1962 all of which was handled by the Depart ment of Agriculture as Agent for the Lessor and paid to the Georgia Farmers Market Authority in the period under review in accordance with terms of contract MARKET BULLETIN Printing cost of the Market Bulletin published by the Department of Agriculture in the year ended June 30 1962 was 9806085 and postage on bulletins mailed from the Covington Post Office amounted to 1263375 This does not include compensation of officials and employees for time de voted to editing and publishing as they are employees of the Department of Agriculture nor does it include the cost of delivering copies of the Bulletin through the Departments office Printing cost for the previous fiscal year ended June 30 1961 was 9178555 and postage 1229000 In the fiscal year ended June 30 1960 printing cost was 9123310 and postage 1234375 CONTRACTGEORGIA POULTRY IMPROVEMENT ASSOCIATION Contract with the Georgia Poultry Improvement Association was renewed and became effective July 1 1957 Provisions of this contract are quoted in the unit report CONTRACTGEORGIA COASTAL PLAIN EXPERIMENT STATION Contract with the Georgia Coastal Plain Experiment Station at Tifton became effective July 1 1957 and provisions of the contract are quoted in the unit report Transfers to the Georgia Coastal Plain Experiment Station as reimburse ments by the Department of Agriculture under the terms of the foregoing contracts in the year ended June 30 1962 amounted to 5806100 CONTRACTSUNIVERSITY OF GEORGIA DIVISION OF AGRICULTURAL EXTENSION Provisions of contracts made with the University of Georgia Division of Agricultural Extension are quoted in the unit report87 DEPARTMENT OF AGRICULTURE In the period under review 260000 was paid on contract No 1 and 300000 on contract No 2 a total of 560000 Contracts made with the University of Georgia and the Georgia Seed Development Commission in the period under review are quoted also in unit report CONTRACTS MTJSCOGEE COUNTY HEALTH DEPARTMENT MACONBIBB COUNTY HEALTH DEPARTMENT RICHMOND COUNTY HEALTH DEPARTMENT CHATHAM COUNTY HEALTH DEPARTMENT Provisions of these four contracts are quoted in the unit report GENERAL Code Section 401805 provides that the State Auditor shall audit all accounts and make reports thereon and in which report the State Auditor shall call special attention to any illegal improper or unnecessary expenditure or failures to keep records and vouchers required by law and all inaccuracies irregularities and shortages and shall file same for the use of the Press of the State In compliance with the provisions of the Code Section quoted a record of the findings of officials of the Department of Agriculture with reference to irregular transactions of Lawrence N Zachary resulting in a shortage of 861000 while serving as Manager of the Columbus State Farmers Market was made in audit report covering examination of the Department of Agri culture for the fiscal year ended June 30 1959 In the fiscal year ended June 30 1960 553662 was received by the Department of Agriculture from the bonding company on this shortage and suit has been filed by the State Department of Law for recovery of the re maining 307338 balance outstanding on June 30 1960 This 307338 re mained uncollected at June 30 1962 The Commission of Agriculture J Phil Campbell Jr is bonded in the amount of 10000000 with the Hartford Accident and Indemnity Company their bond Number 2886386A This bond was originally for 5000000 but was raised to 10000000 by Increase Rider dated March 10 1959 although said change was not required by law The condition of the obligation under this bond is That whereas the said J Phil Campbell Jr was on the 4th day of November 1958 duly elected to the office of Commission of Agriculture of the State of Georgia for the term of four 4 years from the 13th day of January 1959 to the 13th88 DEPARTMENT OF AGRICULTURE day of January 1963 and until his successor has been duly elected and qualified Now therefore if the said J Phil Campbell Jr shall faithfully and impartially discharge all and singular the duties required of him in his official capacity as Commission of Agriculture and which may be required by the Constitution and the law and shall faithfully account for all monies and fees coming into his possession by virtue of his office and faithfully deliver to his successor all books monies vouchers accounts and effects whatsoever belonging to said office during the time he continues therein or discharges any of the duties thereof then the above bond to be void otherwise to be of full force and effect Schedule bond covering employees of the Department of Agriculture is with the Hartford Accident and Indemnity Company their bond 3387513 dated February 25 1959 for the three year period beginning October 1 1959 as shown on rider attached to original bond Liability on each employee is 2000000 except on the Comptroller CashierTreasurer on whom it has been increased by an additional indemnity of 3000000 by rider attached to bond Insuring agreement on this bond is as follows Faithful Performance Blanket Position Coverage 4 Loss caused to the Insured through the failure of any of the Employees acting alone or in collusion with others to perform faithfully his duties or to account properly for all monies and property received by virtue of his position or employment during the Bond Period the amount of indemnity on each of such employees being the amount stated in the Table of Limits of Liability applicable to this Insuring Agreement 4 The Department of Agriculture also has filed with the Governor of the State a Faithful Performance Blanket Position Bond covering Georgia Milk Commission employees with limit of liability on each employee 1500000 Bond is with the Hartford Accident and Indemnity Company their bond Number 3388514 dated June 30 1959 effective beginning April 1 1959 As previously stated in comments the Milk Commission was abolished and the administration of the Milk Control Act transferred to the Depart ment of Agriculture effective April 1 1959 by provisions of Act of the General Assembly approved February 17 1959 Books and records of the Department of Agriculture were found in excellent condition89 DEPARTMENT OF AGRICULTURE With exceptions noted in this Summary all receipts disclosed by exami nation have been accounted for and expenditures were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the Commission of Agriculture and the staff of his office for the cooperation and assistance given the State Auditors office during this examination and throughout the year90 DEPARTMENT OF AGRICULTURE ANALYSIS OF MISCELLANEOUS PAYMENTS YEAR ENDED JUNE 30 1962 MISCELLANEOUS Georgia Poultry Improvement Assn Contract County Boards of Health Bibb Contract 88800 Chatham Contract 435000 Muscogee Contract 45000 RichmondContract 2 49996 Georgia Seed Development Comm Contract FederalState Cooperative Inspection Service Agriculture Market ServiceNews Service Maintenance ServiceAtlanta Market Building Maintenance Service Inc 2047200 McWhorter Material Handling Service 6971400 Insecticide SprayingAirplanes Topography Georgia Historical Marker Pest Control Vet Service Court Cost Laundry and Cleaning Dues and Subscriptions Freight Express 29400000 8 187 96 760000 35 21603 16 59919 90 186 00 131 841 31 60774 356 38 50850 8842 972 75 2 534 26 5 622 26 1150 82 595 471 62DEPARTMENT OF AGRICULTURE 91 B o o o o o b cd SS a m 2 2 03 TJ o 3 O O a 03 CO P4 Ph S p p o a irt a c X I CO CO P a cci D X i d 3 o O C3 o M CD c3 CD ft cG ft a CD Ph cu 55 63 S Ph X O fa o Ei H Q o w is O H Q 55 H 05 P 03 43 Q O iO a CO U C3 p w a of ho 0 iH C3 D 60 3 03 C u h n O CD 03 03 G bo o o S S x o to n o CO lO in OJ CO o O m CD o D3 P o 0 o Ph 8 1 X2 hH 3 co CD CD M 0 3 cS 0 iI CO N in O CD O O 03 o 03 O P 3 S CD ft ft CD ft 6fl H D o o CD CtJ d J CD92 DEPARTMENT OF AGRICULTURE S S M be d S3 OS ft 35 O o Ph Hi t3 a a 35 CO 72 8 CO bo a CM m S 1Q CO CO 00 rH 05 o 00 t m CM CO m fi 3 pq C5 4J E o 05 35 M d J3 Bi O a H 8 00 8 ii X 01 o 00 11 11 ee m o 05 ft m a bO d a o o d c 8 d o D oi d 32 d o Ei iH CO CO H CO o o m CO CO t rH co iH 93 TO d as S o c d 2 o d C5 O o 2 Q o 03 d O o93 DEPARTMENT OF AGRICULTURE 1X2 H O H 55 O o W Eh W hI Ph S o o CO N c C O c o O 3 d o CT O Cvj H t CT lO l d ri C3 CD CO C t t o as CM 03 05 c o o CD co CD LC f lO of lO CO Ol CO CM 00 CO B i CO e j X CD d M O 3 Cj c3 o s 60 d CO BO 5 c BO 8 CO 3 w DjO BO BO d IS n d o 3 cfi o cd u J BO o CM CD o CM a CD CD W 1 co T3 o 3 o o d o 3 d 2 M cci 0 pq CD BO o 1 4 03 CD 3 d 3 m CD ft ft CO CO 1 o A i cc 33 Ph co H CO J 2 5 d cd CO BO 3 o 3 c 3 d CD 3 o S3 o o H H ART COMMISSION 9596 ART COMMISSION RECEIPTS 1962 1961 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 10000 10000 Budget Balancing Adjustment 7500 10000 CASH BALANCE JULY 1st Budget Funds 51633 56521 54133 56521 PAYMENTS EXPENSE Travel 4888 Supplies Materials 5910 Total Expense Payments 5910 4888 CASH BALANCE JUNE 30th Budget Funds 48223 51633 54133 5652197 ART COMMISSION SUMMARY INTRODUCTION The Art Commission for the State of Georgia was created by Legislative Act approved December 22 1953 to provide for the approval of works of art becoming property of the State for the acceptance of works of art and for review of presently owned works of art Legislative Act referred to provides that the Commission shall be com posed of the Governor exofficio and five persons appointed by him At the close of the fiscal year on June 30 1962 members appointed by the Governor and serving on the Art Commission were Edward A Moulthrop Chairman A R Lawton Lamar Dodd Edward S Shorter Carlos D Greenway Jr FINANCIAL CONDITION Atlanta Georgia Savannah Georgia Athens Georgia Columbus Georgia Alma Georgia The Commission had 48223 undrawn allotment funds in the State Treasury at the end of the fiscal year on June 30 1962 AVAILABLE INCOME AND OPERATING COSTS State Appropriation for the operation of the Commission in the year ended June 30 1962 was 10000 of which 7500 was transferred to the State Emergency Fund making net appropriation receipts of 2500 from the State Treasury to the Commission for the fiscal year The 2500 income together with the 51633 cash balance at the beginning of the fiscal period made a total of 54133 available 5910 of the available funds was expended for office stationery and 23 remained on hand June 30 1962 the end of the fical year 98 ART COMMISSION GENERAL The State Treasurer is disbursing officer for the Art Commission The Act of the Generai Assembly creating the Commission provides that Commission members shall receive no compensation for their services but shall be entitled to receive actual expenses incurred by them while attending meetings of the Commission and for travel to and from said meetings Appreciation is expressed to the members of the Art Commission and the State Treasurer for the cooperation and assistance given the State Auditors office99 DEPARTMENT OF AUDITS100 DEPARTMENT OF AUDITS RECEIPTS 1962 1961 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 25000000 20000000 Earnings from Services 1250000 1250000 Transfers Other Spending Units 750000 750000 Total Income Receipts 27000000 22000000 NONINCOME Private Trust Fund 533468 106324 CASH BALANCE JULY 1st Budget Funds 3998906 4942604 31532374 27048928 PAYMENTS EXPENSE Personal Services 21447672 18620848 Travel 1692378 1681660 Supplies Materials 880316 733595 Communication 202634 215635 Publications Printing 137200 89850 Repairs 100977 154119 Rents 88983 Insurance 3500 6000 Pensions Benefits 1423909 1242739 Miscellaneous 5000 6440 Equipment 787783 46354 Total Expense Payments 26770352 22797240 OUTLAYS Equipment 42030 146458 NONCOST Private Trust Funds 533468 106324 CASH BALANCE JUNE 30th Budget Funds 4186524 3998906 31532374 27048928 From Audit Report by John G Martin Certified Public Accountant101 DEPARTMENT OE AUDITS JOHN G MARTIN Certified Public Accountant Decatur Georgia July 16 1962 Honorable B E Thrasher Jr State Auditor State Capitol Atlanta Georgia Sir I have examined the accounting records of the Department of Audits of the State of Georgia for the year ended June 30 1962 and herewith submit my report A comparative statement of receipts and payments for the years ended June 30 1961 and June 30 1962 is presented on pages 1 and 2 of the unit report The regular appropriation was 25000000 The appropriation and payments received from the State Treasurer were verified by inspection of records in his office Services were rendered to authorities and other departments and the fol lowing amounts were received for these services Capitol Square Improvement Committee 750000 State Office Building Authority 750000 State Hospital Authority 250000 Georgia Farmers Market Authority 250000 2000000 Cash on deposit 4186524 was verified by communication with the depositories The balances were as follows The Fulton National Bank of Atlanta Atlanta Georgia3186524 The First National Bank of Atlanta Atlanta Georgia 1000000 4186524 Funds on deposit with The Fulton National Bank of Atlanta 3186524 are secured by 1000000 of City of Atlanta 13 school bonds due Septem ber 1 1969 The bonds are held in escrow by the trust department of The Fulton National Bank of Atlanta Funds on deposit with The First National Bank of Atlanta 1000000 are secured by 2000000 of 3 Treasury Bonds of 1967 series due November 15 1967 and are held in Federal Reserve Bank of Atlanta 102 DEPARTMENT OF AUDITS Cancelled checks were compared with the book entries and the supporting vouchers were examined The following statement presents a comparison of expenses and outlay for the current year as compared with those of the previous year For the Year Ended June 30 1961 Personal Services 18620848 Travel 1681660 Supplies and Materials 7 33595 Communication Services 2156 35 Stamping Binding Printing and Publicity 89850 Repairs and Alterations 154119 Rents 00 Miscellaneous 64 40 Insurance and B onding 6000 Equipment Replacements 46354 Employees Retirement 12 427 39 Outlay 146458 1962 Increase Decrease 214 476 72 28 268 24 16 923 78 10718 8 80316 1 467 21 2026 34 130 01 1 372 00 47350 1 009 77 53142 889 83 889 83 5000 1440 3500 2500 7 877 83 7414 29 14 23909 181170 42030 104428 26812382 38 686 84 State Auditor B E Thrasher Jr at June 30 1962 had not drawn 1335734 of the salary due him under provisions of Legislative Acts of 1946 1953 1956 and 1961 I have examined the accompanying statement of receipts and payments for the Department of Audits of the State of Georgia for the year ended June 30 1962 My examination was made in accordance with generally ac cepted auditing standards and accordingly included such tests of accounting records and such other auditing procedures as I considered necessary in the circumstances In my opinion the accompanying statement of receipts and payments fairly presents the results of operations of the Department of Audits for the year ended June 30 1962 in conformity with generally accepted accounting principles applied on a basis consistent with that of the preceding year The records for the year under review were kept efficiently and I appre ciate the cooperation and courtesies extended to me during the course of my examination Respectfully submitted JOHN G MARTIN Certified Public Accountant103 DEPARTMENT OF BANKING104 DEPARTMENT OF BANKING RECEIPTS 1962 1961 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 30500000 18000000 Budget Balancing Adj ustment 89 807 74 Revenues Retained Earnings 17875 41773 Transfers Other Spending Units 1193 45 38968 Total Income Receipts 30398530 26983579 NONINCOME Private Trust Funds 283676 602166 CASH BALANCES JULY 1st Budget Funds 968459 1005319 Private Trust Funds 841804 377250 32492469 28968314 PAYMENTS EXPENSE Personal Services 20955063 17770829 Travel 5408040 5552688 Supplies Materials 306411 220307 Communication 412393 368301 Publications Printing 404684 4 342 38 Repairs 116769 253154 Rents 70933 Insurance 989 75 l03990 Indemnities 599 75 Pensions Benefits 1718259 1450231 Equipment 273144 787876 Miscellaneous 389 91 188 m Total Expense Payments 29803662 27020439 NONCOST Private Trust Funds 396741 137612 CASH BALANCES JUNE 30th Budget Funds 1563327 968459 Private Trust Funds 728739 841804 32492469 28968314105 DEPARTMENT OF BANKING SUMMARY FINANCIAL CONDITION The State Department of Banking ended the fiscal year on June 30 1962 with a surplus of 1563327 in operating funds after providing reserve of 728739 for private trust funds held by the Department on this date REVENUE COLLECTIONS This Department is the revenuecollecting agency for fees and assessments levied on the institutions coming under the jurisdiction of the Department of Banking as provided by law In the fiscal year ended June 30 1962 325000 was collected from fees for investigations of new banks and branch offices 62000 for private bank registration fees 1114131 for credit union supervision fees 29369000 for open bank examinations and 1662355 for credit union examinations making total revenue collections for the year 32532486 all of which was paid into the State Treasury in the period under review as required by law Revenue collections for the past three years are compared in the following statement YEAR ENDED JUNE 30 REVENUE COLLECTIONS Fees for New Bank Investigations Fees for Private Bank Registrations Fees for Credit Union Supervision Fees for Open Bank Examinations Fees for Credit Union Examinations 1962 1961 1960 3 250 00 4 250 00 2 500 00 QS 620 00 1 050 00 11141 31 3 390 00 293 690 00 280 340 00 332 595 00 ns 16 623 55 17 893 06 12 846 28 325 324 86 306 923 06 347 941 28 AVAILABLE INCOME AND OPERATING COSTS State Appropriations to the Department for the year ended June 30 1962 was 30500000 In addition to the 30500000 provided as the current years appropri ation 17875 was received from sales of banking laws and other sources making total income for the year 30517875 From the 30517875 received 55345 was transferred to the State Personnel Board for the pro rata cost of Merit System Administration and 64000 for State Employees Health Insurance leaving net income of 30398530106 DEPARTMENT OF BANKING The 30398530 income and the 968459 cash balance on hand at the beginning of the period made a total of 31366989 available with which to meet expenditures approved on budget for the fiscal year 29803662 of the available funds was expended for budget approved items of current expense and 1563327 remained on hand June 30 1962 and will be available for expenditure in the next fiscal period subject to budget reapprovals COMPARISON OF OPERATING COSTS Operating costs for the past three years are compared in the statement following YEAR ENDED JUNE 30 EXPENDITURES 1962 1961 1960 EXPENSE Personal Services 20955063 17770829 12732620 Travel Expense 5408040 5552688 4146923 Supplies 306411 220307 86462 Communication 412393 368301 284286 Printing Publicity 404684 434238 512967 Repairs Alterations 116769 253154 31364 Rents 70933 Insurance Bonding 98975 103990 63410 Pensions 1718259 1450231 1025435 Indemnities 00 59975 2135 Equipment 273144 787876 105139 Miscellaneous 38991 18850 18495 Total Cost Payments 29803662 27020439 19009236 Number of Employees on Payroll June 30th 34 35 27 PRIVATE TRUST AND AGENCY FUNDS There was on deposit June 30 1962 in the name of the State Department of Banking 728739 representing accumulated deposits from liquidation of banks and credit unions that have not been claimed including interest thereon to June 30 1962 GENERAL The Department of Audits is without authority to audit the accounts pertaining to the liquidation of closed banks which are handled by the State Department of Banking The Superior Courts of the State have exclusive Jurisdiction over the distribution of funds received in liquidation of banks and same is governed by court order107 DEPARTMENT OF BANKING The Superintendent of Banks Mr W D Trippe is bonded in the amount of 5000000 with the Hartford Accident and Indemnity Company their bond No N3455059 dated July 1 1960 and the condition and obligation of the bond is as follows Now if the said W D Trippe shall faithfully discharge execute and perform all and singular the duties required of him and which may be required by the Constitution and the law and faithfully account for all moneys that may be received by him from time to time by virtue of his office and faithfully deliver to his successor all books moneys vouchers accounts and effects whatever belonging to said office then the above bond to be void otherwise to be of full force and effect It is further agreed that the provisions of Section 89418 of the Code of Georgia Annotated as they now exist or as they may be amended are hereby made a part of the conditions of this bond to the same ex tent as though specifically set forth herein The Assistant Superintendent of Banks examiners and assistant examiners are bonded for 1000000 each with the Hartford Accident and Indemnity Company which meet with the legal requirements of Georgia Code Sections 13306 and 13311 and are listed as follows Name Bond Number Premium Paid To Arnold Thomas G N3539507 4 163 Aycock Melvin T N2804944 21563 Bolden Charles E N3333587 42463 Bridges Ray F N3423736 42263 Brooks B T R2428826 11263 Brown Harold S N3358449 8 162 Brown James B R2430895 71663 Callier R H Jr N2977780 7163 Goodloe H W Jr N3413733 8162 Gray BurchJ N3532221 10962 Grovensteen George W N2804478 11863 Gunn Robert H N2932539 10 162 Horton L G Jr N3538147 11863 Jackson William M N23932539 11 262 Jones Frank J N2975666 1163 Martin Edwin G N3359135 10 162 McClain J S Jr N3490125 5863 Mimbs Norman E N3483243 21363108 DEPARTMENT OF BANKING Name Bond Number Premium Paid To Paxton Walter A N2886701 1 163 Pierce D Neil N3540245 51663 Ramsey W Alan N3490124 5163 Reeves B Kyle Jr N3455409 71563 Sams M Oi N3539006 3563 Shannon William E Jr N3539562 43063 Salaries of the Superintendent and the Assistant Superintendent are determined in accordance with Merit System pay classifications under authority of a ruling by the Attorney General of the State dated November 28 1950 This ruling which held that the Act of the General Assembly placing the Banking Department personnel under the State Personnel Board superseded the Act of the General Assembly approved February 10 1949 which fixed the compensation of the Assistant Superintendent of Banks was quoted in audit report covering the fiscal year ended June 30 1951 Books and records of the Department of Banking was found in excellent condition all receipts disclosed by examination have been accounted for and expenditures were within the limits of budget approvals and provisions of State law Appreciation is expressed to the Superintendent of Banks and the staff of the Department of Banking for the cooperation and assistance given the State Auditors office during this examination and throughout the year109 BUDGET BUREAU110 BUDGET BUREAU RECEIPTS 1962 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 10000000 Budget Balancing Adjustment6500000 TransfersOther Spending Units 6619 Total Income Receipts 3493381 NONINCOME Private Trust Funds 1840 CASH BALANCES JULY 1st Budget Funds 00 3495221 PAYMENTS EXPENSE Personal Services 318980 Travel 34888 Supplies Materials 66629 Communication 243 61 Insurance 8750 Equipment 1121458 Miscellaneous 3750 Total Expense Payments 1578816 NONCOST Private Trust Funds 1840 CASH BALANCES JUNE 30th Budget Funds 1914565 34 95221 1961Ill BUDGET BUREAU SUMMARY This report covers an examination of the financial records and accounts of the State Budget Bureau a new State Agency established in accordance with Act of General Assembly approved February 12 1962 Georgia Laws 1962 page 17 and by Executive Order signed April 16 1962 as follows EXECUTIVE ORDER BY THE GOVERNOR WHEREAS The General Assembly of Georgia at its 1962 Session did enact legislation creating a new Budget Bureau for the State of Georgia and providing for the appointment of a State Budget Officer Ga Laws 1962 p 17 and WHEREAS Said Act provided that the same should become effective at the end of June 30 1962 and WHEREAS It is deemed advisable that the State Budget Officer be appointed immediately in order that he might be in position to assume the duties and responsibilities pro vided for in said Act as of July 1 1962 and WHEREAS Said Act provides that the Administrative Head of the Budget Bureau shall be the State Budget Officer ap pointed by the Governor to serve at his pleasure and WHEREAS I have actual knowledge of the integrity experience and ability of one Ernest B Davis State Department of Audits it is therefore ORDERED That Honorable Ernest B Davis of Fulton County Georgia be and he is hereby appointed as State Budget Officer for a term beginning this date and ending at the pleasure of the Governor it is further ORDERED That the said Ernest B Davis do enter upon the per formance of his duties immediately and that he have such powers duties and responsibilities as specified in the aforesaid Act Ga Laws 1962 p 17 This 16th day of April 1962 S Ernest Vandiver Signed GOVERNOR BY THE GOVERNOR Wallace L Jernigan Signed EXECUTIVE SECRETARY112 BUDGET BUREAU FINANCIAL CONDITION The State Budget Bureau ended the period covered by this examination at June 30 1962 with a surplus of 1777615 available for operations after providing the necessary reserves of 136950 to cover accounts payable retirement and social security contributions outstanding at June 30 1962 and reserving 42404 for private trust and agency funds held on this date AVAILABLE INCOME AND OPERATING COST The State appropriation for the operation of the State Budget Bureau was fixed at 10000000 per year by Amendment to the General Appropriation Act see Georgia Laws 1962 page 132 This was reduced to 3500000 for the period April 16 1962 through June 30 1962 by budget balancing adjust ments From this 3500000 allotment 6619 was transferred to the State Employees Health Insurance Fund leaving 3493381 available with which to meet expenditures for the period covered by this examination 1578816 of the available funds was expended in the period for operating expenses of which 1121458 was spent for equipping the office for this new Agency and 1914565 remained on hand June 30 1962 GENERAL Mr Ernest B Davis the State Budget Officer appointed by the above Executive Order has filed surety bond for 2500000 written by the United States Fidelity and Guaranty Company for an indefinite period beginning April 19 1962 The condition of the obligation of this bond is as follows Now the condition of the above obligation is such that if the said Ernest B Davis shall faithfully discharge all and singular the duties required of him by virtue of his said office shall faithfully account for all monies coming into his hands by virtue of said office then the above obligation to be void otherwise to remain in full force and effect Appreciation is expressed to the Budget Officer and his staff for the cooperation shown the examiner from this office113 CAPITOL SQUARE IMPROVEMENT COMMITTEE114 CAPITOL SQUARE IMPROVEMENT COMMITTEE RECEIPTS 1962 1961 INCOME PROM STATE REVENUE ALLOTMENTS Appropriation212775287 182775287 Budget Balancing Adjustment 33500000 30000000 Revenues Retained Earnings 2106000 2281950 Transfers Other Spending Unitsll 40000 1140000 Total Income Receipts2 472 41287 2139172 37 CASH BALANCE JULY 1st Budget Funds 16053372 10267323 2 632 94659 2 241 845 60 PAYMENTS EXPENSE Personal Services 197500 131150 Supplies Materials 799119 640822 Heat Light Power Water 832711 1634437 Repairs 5900 3 16762 Rents 249775287 197775287 Insurance 1923 Building Cleaning Contract 84181 58 70 875 50 Miscellaneous 408620 Equipment 460000 L 346 37 Total Expense Payments260488675 208131188 CASH BALANCE JUNE 30th Budget Funds 2805984 16053372 2 632 94659 2241 845 60 From Audit Report by John G Martin Certified Public Accountant115 CAPITOL SQUARE IMPROVEMENT COMMITTEE JOHN G MARTIN Certified Public Accountant Decatur Georgia July 26 1962 Capitol Square Improvement Committee State of Georgia Atlanta Georgia Gentlemen I have made an examination of the accounting records of the Capitol Square Improvement Committee of the State of Georgia for the year ended June 30 1962 and submit herewith my report The Committee supervises the operations and maintenance of the State Office Building located across the street from the State Capitol Building on the south side of Mitchell Street in Atlanta Georgia It also acts as liaison between the State of Georgia and the State Office Building Authority The Committee is composed of the following members Honorable Allen Kemper Dr J H Venable Honorable Dixon Oxford Honorable Eugene Cook Honorable Ben T Huiet Dr Claude Purcell Honorable B E Thrasher Jr SecretaryTreasurer A comparative statement of receipts and payments for the years ended June 30 1961 and June 30 1962 is presented on page 1 of the unit report Income from State revenue allotments was verified by inspection of the State Treasurers records The regular appropriations were supplemented by special appropriations from the emergency fund and were as follows APPROPRIATIONS Operations Outlay Regular appropriation 15000000 197775287 Special appropriation 33500000 00 48500000 197775287116 CAPITOL SQUARE IMPROVEMENT COMMITTEE Revenue retained represents receipts from rentals and was as follows Operations Outlay Rentals Parking facilities 1596000 Other property 510000 2106000 Transfers to other spending units were as follows Department of Audits Department of Mines and Geology 750000 390000 1140000 Funds available for operations and outlay amounted to 263294659 which consisted of the preceding receipts 248381287 less 1140000 trans ferred to other spending units and 16053372 budget funds on hand Julv 1 1961 During the year payments were made for expenses in the amount of 260488675 Budget funds on hand June 30 1962 amounted to 2805984 Cancelled checks were compared with the book entries and supporting vouchers were examined The cash balance 2805984 was verified by com munication with The First National Bank of Atlanta Atlanta Georgia the depository The account is secured by 60000000 3 U S Treasury Notes Series D1964 due May 15 1964 which are held in escrow by the Federal Reserve Bank of Atlanta Georgia The account is also secured by 2500000 of U S Treasury sy8 Bonds of 1968 due May 15 1968 and are held by the Federal Reserve Bank of Atlanta Georgia The following statement presents a comparison of payments by the committee for operating expenses of the Old State Office Building for the years ended June 30 1962 and June 30 1961 and shows the increases and decreases in the various accounts Supplies and Materials Building Cleaning Contracts Heat Light Power and Water Insurance and Bonding Equipment Replacements Year Ended June 30 1962 7 991 19 84181 58 00 00 00 1961 6 408 22 70 875 50 10 489 74 1923 1 246 37 Increase Decrease 1 582 97 13 306 08 10 489 74 1923 124637 92 172 77 89 039 06 3133 71 117 CAPITOL SQUARE IMPROVEMENT COMMITTEE I have examined the accompanying statement of receipts and payments of the Capitol Square Improvement Committee of the State of Georgia for the year ended June 30 1962 My examination was made in accordance with generally accepted auditing standards and accordingly included such tests of accounting records and such other auditing procedures as I considered necessary under the circumstances In my opinion the accompanying statement of receipts and payments fairly presents the results of operations of the Capitol Square Improvement Committee for the year ended June 30 1962 in conformity with generally accepted accounting principles applied on a basis consistent with that of the preceding year The records for the current year were kept efficiently and I appreciate the courtesies extended me during the course of my examination Respectfully submitted JOHN G MARTIN Certified Public Accountant119 DEPARTMENT OF COMMERCE120 DEPARTMENT OF COMMERCE RECEIPTS 1962 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 72500000 Budget Balancing Adj ustment 1159 500 00 Revenues Retained Grants from U S Government 9656300 Grants from Counties and Cities 51 344 67 Earnings from Services 10163 64 Transfers Other Spending Units 1 250 88 Total Income Receipts203532043 NONINCOME Private Trust Funds 252926 CASH BALANCE JULY 1st Budget Funds 11818775 2156 037 44 PAYMENTS EXPENSE Personal Services 34179962 Travel 6760820 Supplies Materials 2209187 Communications 25t 706 51 Printing Publicity 29346910 Heat Light Power Water 50052 Repairs 180686 Rents 295868 Insurance 92920 Indemnities 10 00 Pensions Benefits 1805831 Equipment 894709 Miscellaneous 192 79 25 Total Expense Payments 97676521 OUTLAY Lands Buildings Personal Services 787 go Heat Light Power Water Printing Publicity Contracts 97679960 NONCOST Private Trust Funds 252926 CASH BALANCE JUNE 30th Budget Funds 19915577 2 156 037 44 1961 380 000 00 299 209 92 34 692 24 59 439 73 4 868 41 423 27 777 787 03 1 790 60 33 569 16 813146 79 210872 10 36 418 52 15 685 23 19 634 62 275 765 56 4509 14 2 686 50 836 33 13 241 30 22 435 01 48 428 25 650 512 56 150 00 11 50 58 00 42 436 38 1 790 60 118 187 75 813 146 79121 DEPARTMENT OF COMMERCE CURRENT BALANCE SHEET JUNE 30 1962 ASSETS CASH ASSETS Available Cash In Banks Operating Account 11299499 Planning Division Account 7613217 In State Treasury ACCOUNTS RECEIVABLE U S Government701 Program LIABILITIES RESERVES SURPLUS LIABILITIES Accounts Payable RESERVES For Planning701 Program 7613217 For Contracts to Mature Welcome Station Construction 100021 50 For Unearned Income 4 54813 SURPLUS For Operations Subject to Budget Approval 18912716 10028 61 199155 77 1 500 00 200 655 77 9 899 14 180 701 80 10 054 83 20065577 Note 150000 due to Operating Account from Planning Division Account122 DEPARTMENT OF COMMERCE SUMMARY INTRODUCTION The within report covers an examination of the accounts of the Depart ment of Commerce for the fiscal year ended June 30 1962 Act of the General Assembly approved March 17 1959 abolished the Board of Commissioners of the Department of Commerce and provided that the Secretary of the Board of Commissioners serving at the time the Legis lative Act became effective should be the Director of the Department of Commerce Legislative Act of February 17 1959 transferred the powers duties and functions of the State Planning Commission to the Board of Commissioners of the Department of Commerce FINANCIAL CONDITION The Department of Commerce ended the fiscal year on June 30 1962 with a surplus of 1005483 for operations after providing the necessary reserve of 989914 for liquidation of outstanding accounts payable and reserving 7613217 for Planning Division701 Program 10002150 for contracts to mature on Welcome Station construction and 454813 for unearned income AVAILABLE INCOME AND OPERATING COSTS State appropriation to the Department for the fiscal year ended June 30 1962 was 72500000 This was increased to 188450000 by transfers of 19950000 from the States Emergency Fund to meet expenditures ap proved on budget as provided by law and 96000000 for Capital Outlay Georgia Ports Authority Rents In addition to the 188450000 provided as the current years appropri ation 9656300 was received in Federal Grants and 5134467 from cities and counties for the 701 Program under the Planning Commission 716364 from the sale of Georgia Manufacturers Directories and 300000 from the Georgia Ports Authority Savannah for European trade mission travel making a total of 204257131 From the 204257131 received 600000 was transferred to the Build ings and Grounds Fund of the Secretary of State 58692 was transferred to the State Personnel Board for the pro rata cost of the Merit System administration and 66396 was transferred to the State Personnel Board for the employers contribution to State Health Insurance leaving net income of 203532043123 DEPARTMENT OF COMMERCE The 203532043 net income and the 11818775 cash balance on hand at the beginning of the period made a total of 215350818 available with which to meet expenditures approved on budget for the fiscal year 195435241 of the available funds was expended for budget approved items of current expense and outlay and 19915577 remained on hand the end of the fiscal year COMPARISON OF OPERATING COSTS The Departments expenditures for operations are compared for the past three years in the following statement YEAR ENDED JUNE 30 EXPENDITURES 1962 1961 1960 EXPENSE Personal Services 34179962 Travel Expense 6760820 Supplies Materials 22091 87 Communications 25706 51 Heat Lights Water 50052 Printing Publicity 293 46910 Repairs Alterations 180686 Rents 295868 Insurance Bonding 92920 Pensions Ret Systems 18058 31 Indemnities 1000 Equipment 894709 Miscellaneous Research 18055765 Other 1232160 Total Expense Payments 97676521 OUTLAY New Buildings 1758720 Ports Authority Services 96000000 21087210 184 819 05 36 418 52 14 549 03 15 685 23 8 349 97 19 634 62 13 859 73 275 765 56 203 304 62 4 50914 3 940 44 2 686 50 497 20 836 33 175 00 13 241 30 9 209 06 22 435 01 16 659 95 39 918 55 40 566 97 8 509 70 3 021 42 65051256 498 952 44 42 655 88 1 954 352 41 693 168 44 498 952 44 Number of Employees on Payroll June 30th 48 31 29124 DEPARTMENT OF COMMERCE GENERAL Mr Jack J Minter Director of the Department of Commerce is bonded in the amount of 1000000 by the United States Fidelity and Guaranty Company Bond No 231180796260 the conditions of which are quoted as follows Whereas the principal was dully appointed Director Georgia Depart ment of Commerce for a period of time beginning July 1 1960 and to be terminated at the pleasure of the Governor Now therefore the condition of this obligation is such that if the above bounded principal shall from the 1st day of July 1960 and until his successor has been duly appointed and qualified faithfully perform and discharge all of the duties and obligations of his said office and shall faithfully and honestly account for all moneys securities and other property that may come into the possession custody or control of said principal then in such event this bond shall be void otherwise to remain in full force and effect And it is understood and agreed by the said Principal and said Surety the provisions of chapter 894 and chapter 898 of the Code of the State of Georgia as they now exist or as they may be amended are hereby made and incorporated herein as conditions of this Bond to the same extent as though specifically set forth herein Mr Chester K Harding Administrative OfficerPlanning Division is bonded in the amount of 1000000 by the United States Fidelity and Guaranty Company Bond No 2311807145158 the conditions of which are quoted as follows Whereas the Principal was duly appointed Administrative Officer Planning Division in the Department of Commerce on November 16 1959 for an indefinite period of time The condition of this obligation is such that if the Principal Chester K Harding shall well and faithfully perform all the duties of his office then this obligation to be void It is hereby understood and agreed that effective the 12th day of December 1961 the following paragraph is added and becomes a part of this bond The State authorities shall require of all collecting officers and all officers to hold public money so far as relates to moneys or reve nues of the State to give on or before entering on the duties of their office appointment or employment bond with good security for the faithful performance of the duties of their office and faith125 DEPARTMENT OF COMMERCE fully to account for all moneys coming into their hands together with such other conditions as the laws may require as to the official bond of the particular officer in question Mrs Clara Caudell Killcrease is bonded for 1000000 as Treasurer of the Department of Commerce Bond is written by the United States Fidelity and Guaranty Company No 2311807186358 dated November 21 1958 and covers faithful performance of duties of the office of Treasurer of the Department Effective November 17 1959 the condition of the obligation of the bond filed by Mrs Killcrease was amended as follows The conditions of this obligation are such that if the Principal Clara Caudell Killcrease shall well and faithfully perform all the duties of her office and faithfully account for all moneys coming into her hands as Treasurer during the time she continues therein or dis charges any of the duties thereof then this obligation to be void otherwise to remain in full force and effect Travel vouchers should be submitted in detail with speedometer readings to and from each city and town recorded separately In some cases mileage has been summarized in one figure for several days traveling Each days mileage should be recorded separately to facilitate checking of travel vouchers In the future all travel vouchers should be closely inspected as to daily mileage readings before approval for payment Subsistence for hotel and meals should also be recorded for each days travel and not summarized for several days traveling Mileage vouchers for John H Felton Industrial Representative show speedometer readings and miles traveled as follows November 24 start 15550 end 16510 total miles 960 January 14 start 16400 end 16976 total miles 576 Total Mileage November 2January 4 1536 The above readings show duplicate payments from speedometer readings 16400 to 16510 or mileage overpayments in the amount of 660 for 110 miles A refund should be made in the amount of payment 360 to cover this over126 DEPARTMENT OF COMMERCE Included in reimbursements to Jack J Minter Director of the Depart ment of Commerce are charges for rooms 13968 and meals 27725 expenses incurred on trip to the Seattle Worlds Fair by the following persons J J Minter Ernest Vandiver Henry G Neal T A Smith Burson Gunn Lowell Conner Richard Ashworth Bill Hardman Charles H Allen Expense of the Governors Red Carpet Tour of Georgia is shown as 733100 paid to air lines without listing names of parties making trip Expense of the Governors European Trade Mission totaling 1723996 is shown as travel expense according to vouchers submitted and includes expenses of Director Jack J Minter All receipts disclosed by examination have been accounted for and ex penditures for the period under review were within the limits of budget ap provals except as noted Appreciation is expressed to the members of the Commission the Secretary and Director of the Department of Commerce and the staffs of the Commerce Department and the Planning Commission for the cooperation and assistance given the State Auditors office during this examination and throughout the period under reviewDEPARTMENT OF COMMERCE DETAIL OF PAYMENTS FOR PRINTING AND PUBLICITY YEAR ENDED JUNE 30 1962 127 AdArts Inc Advertising Adcraft Advertising Advertising Adgraphics Inc Advertising and Printing 583250 File Folder 2250 American Book and Paper Company 1040 Mailing Tubes American Chamber of Commerce in France Publicity Materials American Hotel Assn and Directory Corp 1 Hotel Red Book American Marketing Services Book American Museum of Natural History B ooks Anderson Laura Info Booklets The Associated Press Photographs Atlanta Chamber of Commerce 2M Copies Greater Atlanta Brochure Atlanta City Directory Company 1 City Directory 6500 1 Atlanta Suburban Directory 4000 The Atlanta Magazine 1500 Copies February Issue Atlanta Matrix and Electrotype Co Photo Printing Atlanta Newspapers Inc Advertising Atlanta Lithoplates Inc Photo Printing Bainbridge and Decatur County Chamber of Commerce 3M Brochures Bailey Photography Photo Printing Barfield Envelope Company 11M Printed Envelopes Harry Barfield Company 100 Sets Income Tax Forms Belvedere Baseball Inc 1 Advertising Sign 3 x 10 Belvedere Printing Company Photo Printing 75692 21700 585500 6261 5500 600 100 1500 150 2500 70000 10500 75000 11992 331 36 4275 300000 1000 123 30 1211 5000 1835128 DEPARTMENT OF COMMERCE DETAIL OF PAYMENTS FOR PRINTING AND PUBLICITY YEAR ENDED JUNE 30 1962 The Bowen Press 50M Fishing Booklets 800000 50M BrochuresGeorgia First 97500 The Branham Company Advertising Fred L Britt Photo Printing Roger L Butler Rtd CheckGa Manufacturers Directory Campbell Photo and Printing Service Photo Printing Capital City Supply Company 2 Bolls Duplex Tickets Carolyn Carter PhotoPrinting Julian H Clark Advertising Sarah Coan Tape Transcription Columbus Newspapers Advertising Refunds Congressional Digest 1 Copy Volume 40 Conway Publications Inc Blue Book of Southern Progress Craftsman Photo Company PhotoPrinting Cullom and Ghertner Company 10M Brochures Chattahoochee Natl Forest Custom Creations Inc Advertising Daniel Starch and Staff Advertising Derickson Photography Photo Printing Dillard Paper Company 10M Sheets Moistrite Opaque Paper Jerome Drown 7 Photographs EastburnSiegel Advertising Egan Decorating Company Advertising Thomas D Eskew V S Govt Publications 8 975 00 327 50 1906 500 115 17 400 1 409 47 250 00 18400 23 88 125 225 147 81 600 00 488 99 5000 5000 2570 140 50 184 016 36 20400 540129 DEPARTMENT OF COMMERCE DETAIL OF PAYMENTS FOR PRINTING AND PUBLICITY YEAR ENDED JUNE 30 1962 Foote and Davies Inc 103 400 Flag and Flower Booklets 528925 25M Centennial Maps 207380 736305 The J W Ford Company Advertising and Photo Printing 4142 80 Gainesville Daily Times Advertising 29000 Garden Gateways Advertising 30000 General Binding Corporation Bindings 37027 General Specialties Inc Advertising 1500 Georgia Blue Print Company PhotoPrinting 940 Georgia Mountain Fair Inc Advertising 4000 Georgia Magazine Advertising 60000 53 Copies December IssueZ 15900 75900 Georgia Press Advertising Service Inc Advertising 783818 Georgia Press Association Advertising 77 50 Georgia Mountains Association 50M Brochures Mountain Leisureland 193700 The Georgia Sportsman Advertising 117000 Governors Conference on Trade Publishing Refunds 13888 Georgia State Chamber of Commerce 1M Copies 1962 Industrial Survey of Ga 990 00 The Guide to Georgia 1M Copies of the Guide 16800 Guest Printing Company Advertising 5000 John H Harland Company 1M Engraved Business Cards 6620 Industrial Printers 900 Printed Tickets 1635 Interchemical Corporation Printing Ink 5670 Journal of Labor Advertising 4500130 DEPARTMENT OF COMMERCE DETAIL OF PAYMENTS FOR PRINTING AND PUBLICITY YEAR ENDED JUNE 30 1962 Kingston Printing Company 8900 Tourist Information Cards Trim No 28 00 Georgia Visitors Register 450 Kirkland White and Schell Outdoor Poster Advertising The Letter Shop Photo Printing and Veritype LevitonAtlanta Art Production on 1961 Annual Report Lithoplates Inc Photo Printing Longino and Porter 500 Kit Covers 203 qq 4M Ga Industry Week Posters 85550 4125 Annual Report Booklets 2 763 75 3M Envelopes 12500 2750 Business Cards 4850 2500 BookletsWorld Trade Commerce 41000 Printing Ga Manufacturers Directory 10000 20 1M Copies Minutes of Governors Conference 288514 3200 Copies Quarterly Report 56700 1M Travel Expense Report Forms 4800 Handling Ga Industry Week Posters 11745 339 Copies of Governors Conference 18500 The Masonic Review Digest Advertising McGinnis Associates Photo Printing Jake Mewborn Display Advertising Co Advertising Millers Book Store Book The Mimeograph Company Photo Printing Miscellaneous Refunds The Moultrie Observer Advertising National Fraternal News Advertising R L Nagle 75 Sets Engraved Outlines of State National Assn of Travel Organizations Promotion Advertising Christopher A Norred Jr American Consul Luncheon Invitations 3250 25549 88 1550 45000 184570 18 208 54 2000 684 10000 500 6525 815 4704 23500 312 50 6000 1150 DEPARTMENT OF COMMERCE DETAIL OF PAYMENTS FOR PRINTING AND PUBLICITY YEAR ENDED JUNE 30 1962 131 Petty Cash Pamphlets Booklets Phils Litho Service Multilith Supplies and Service Plunkett and Company Inc Photo Printing The Photomatic Corporation Photo Printing Lewis H Potter Florist Decorating Georgia Display Exhibit Progressive Engravers Inc Photo Printing Publication Administration Service 15 Booklets Reinhold Publishing Corp 1 Copy Eastwood Soilless RemingtonRand RefundGa Manufacturers Directory Gus Russell Inc Photo Printing Sales Management Magazine 1 Copy of Sales Management Selective Publications 1 Copy Public Communications Media Sloan Paper Company Printing Paper and Supplies Southeastern Films Photo Printing Standard Press Inc 5M Postal Cards of State Capitol State Highway Department Maps Stein Printing Company 2 Negatives of Maps Storey and Son 19 Pictures Frames and Mounted Hugh Stovall Photograph Superior Type Inc Photo Printing 21425 Leave Record Forms for 1962 6350 Supreme Court of Georgia Copies of Opinions 3469 54020 8896 3592 3000 308 63 1500 610 150 7950 500 750 1 636 06 165 50 100 00 450 1800 24100 500 27775 1460132 DEPARTMENT OF COMMERCE DETAIL OF PAYMENTS FOR PRINTING AND PUBLICITY YEAR ENDED JUNE 30 1962 The Sylvania Telephone Pictures of Tourist Information Center The Telegram Advertising The Typography Shop Photo Printing and Typography U S Dept of Agriculture Aerial Photography U S Dept of Commerce Reports U S 301 Highway Association Advertising U S Superintendent of Documents 1 Airport Design Catalog WGGA Press Radio Center Georgia Mountain Fair Package Announcements Whitaker Paper Company 43M Sheets Paper Williams and Company Advertising Williams Printing Company 500 Tourist Ambassador Certificates Willy Lobel 2 Photographs A J Wouters PhotographsAntwerp Belgium Wyant and Sons Paper Company 75M Sheets Hammermill Bond 220 00 Paper for Printing 202750 2200 4250 3 927 06 8390 390 400 00 250 5000 228 96 900 00 9730 1400 5600 2 247 50 293 469 10133 DEPARTMENT OF COMMERCE RESEARCH PAYMENTS YEAR ENDED JUNE 30 1962 DETAIL OF RESEARCH PAYMENTS Coosa Valley Area Planning and Dev Commission Industrial and Commercial Development Studies in Northeast Georgia Georgia Institute of Technology Analysis of Selected Industrial Potential for State of Georgia7295045 Industrial Development Studies 2 996 56 Industrial Survey in Elbert County 1350000 Phosphate Studies 260137 The University of Georgia Products and Imports Studies 7859 96 Tourist and Recreation Studies 8 413 06 Gordon Robertson Gary Mapping Drilling and Consultant WorkIron Ore Study in Quitman County Law Engineering Testing Company Subsurface Exploration Quitman County J Bryce Smith Drilling Test Holes for Iron Ore in Quitman County 60 00000 92 048 38 16 273 02 400 00 8 618 00 3 218 25 180 557 65135 COMPTROLLER GENERAL136 COMPTROLLER GENERAL RECEIPTS 1962 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 75000000 Budget Balancing Adjustment 3243591 Revenues Retained Taxes Earnings from Services 29 00 Transfers Other Spending Units 2 30L 50 Total Income Receipts 78016341 NONINCOME Private Trust Funds 605152 Revenue Collections Unfunded 166 355 58 CASH BALANCES JULY 1st Budget Funds 2219433 Revenue Collections Unfunded 300 779 73 Private Trust Funds 01 1961 550 000 00 35 256 40 1 00 183 96 64 19 585377 17 2 083 72 156 301 71 81 401 54 144 478 02 01 94283342 96964217 PAYMENTS EXPENSE Personal Services 448862 21 Travel 15394135 Supplies Materials 12 81071 Communication 33 g 06 Publications Printing 6990074 ttepairs o 01 ip Insurance 460 g0 Indemnities 272 50 Pensions Benefits 29 689 77 Equipment 5420 28 Miscellaneous 12 210 96 Total Expense Payments 770 75010 NONCOST Private Trust Funds 605455 CASH BALANCES JUNE 30th Budget Funds 3160764 Private Trust Funds 3 02 Revenue Collections Unfunded 134 424 15 372 747 05 101 520 96 13 367 01 23 983 48 73 409 97 6 126 25 359 13 25189 49 20 708 24 7 172 80 644 584 38 2 083 72 22194 33 01 300 779 73 94283342 96964217137 COMPTROLLER GENERAL CURRENT BALANCE SHEET JUNE 30 1962 ASSETS CURRENT ASSETS Available Cash in Banks Budget Funds 3160764 Agency Funds 302 Revenue Collections 13442415 16602877 Accounts Receivable Travel overpaymentsSee Comments W C Baggs 768 HalHendry 378 Mrs T O Monfort 360 E C Thomas 764 J R Wimberly 336 2606 166 054 83 LIABILITIES RESERVES AND SURPLUS CURRENT LIABILITIES Undrawn Salary Zack D Cravey 560320 Accts Payable and Purchase Orders Outstanding 25 034 28 RESERVES Agency Funds 3 2 Revenue Collections 13442415 SURPLUS For Operations Subject to Budget Approval 30 637 48 134 42113 996 22 166 054 83138 COMPTROLLER GENERAL SUMMARY FINANCIAL CONDITION The Comptroller Generals office had an operating surplus of 99622 on June 30 1962 after making provision for liquidation of 3063748 accounts and salaries payable and purchase orders outstanding and reserving 13442415 balance of revenue collections which should have been trans mitted to State Treasury by June 30 1962 and which should be transferred to the State Treasury immediately Included in accounts and salaries payable is the amount of 560320 due Comptroller General Zack D Cravey for salary to which he is entitled but which had not been drawn at June 30 1962 REVENUE COLLECTIONS The Comptroller Generals office is the revenuecollecting agency for taxes and fees pertaining to the administration of the insurance laws fire safety and prevention laws and industrial loan laws of the State In the fiscal year under review 1316238903 was collected from taxes and fees as detailed on page 2 of the unit report These collections and the 30077973 on hand not paid to the State Treasury before the beginning of the fiscal year on July 1 1961 made a total of 1346316876 to be ac counted for 1332874461 of the total to be accounted for was transferred to the State Treasury in the year and the 13442415 that should have been paid to State Treasury by June 30 1962 will be paid to State Treasury in the next fiscal period Revenue collections the past three years are compared in the following statement YEAR ENDED JUNE 30 REVENUE COLLECTIONS Insurance Regulatory Fees insurance Agents Occup Tax and License Fees Insurance Premium Tax Sale of Manuals Safety Fire Prevention Fees Industrial Loan Fees Industrial Loan Tax 1962 311 57276 39018700 11 502 724 93 1961 296 925 00 37653000 11 283 478 06 4555 00 39963 95 191 46304 619009 25 1960 285 52000 322 88700 10 619 36501 4 33510 39 410 38 175 383 81 57440611 5383 25 44 026 75 207155 38 701 338 96 13162 389 03 12 811924 30 12021 30741 139 COMPTROLLER GENERAL AVAILABLE INCOME AND OPERATING COSTS State Appropriation for the operation of the Comptroller Generals office in the fiscal year ended June 30 1962 was 75000000 To meet expenditures approved on budget an additional amount of 3243591 was transferred from the State Emergency Fund as provided by law making total allot ment to the Comptroller Generals office in the year 78243591 In addition to the funds provided as the current years appropriation 2900 was received from sale of forms making total income receipts for the fiscal year 78246491 From the 78246491 income receipts 230150 was transferred to the State Personnel Board for the pro rata cost of Merit System Administration and Employees Health Insurance leaving net income available to the Comp troller Generals office of 78016341 The 78016341 net income and the 2219433 cash balance at the be ginning of the fiscal year made a total of 80235774 available with which to meet expenditures approved on budget for the period under review 77075010 of the available funds was expended in the fiscal year for expense of operating the Comptroller Generals office and 3160764 re mained on hand June 30 1962 the end of the fiscal year COMPARISON OF OPERATING COSTS Operating costs for the past three years are compared in the following statement YEAR ENDED JUNE 30 BY ACTIVITY 1962 1961 1960 General Office 28871917 28320085 20071305 Rating Dept Insurance 2639379 2229357 1844125 Safety Fire Commissioner 30667539 22191568 18382704 Industrial Loan Commissioner 14896175 11717328 11798705 77075010 64458338 52096839 140 COMPTROLLER GENERAL YEAR ENDED JUNE BY OBJECT 1962 1961 Personal Services 44886221 37274705 Travel Expense 15394135 10152096 Supplies 1281071 1336601 Communication 3340906 2398348 Printing Publicity 6990074 7340997 Repairs Alterations 377172 612625 Insurance Bonding 46080 35913 Pensions Social Security 1024668 805729 Pensions Emp Ret System 1944309 1713220 Indemnities 272 50 Equipment 542028 2070824 Miscellaneous 1221096 717280 77075010 64458338 30 Number of Employees on Payroll June 30th General Office Rating Department Insurance Safety Fire Commissioner Industrial Loan Commissioner 46 5 38 20 109 41 5 36 19 101 1960 327 042 75 90 593 81 7 636 33 20 602 11 44 458 25 2 635 03 296 49 6 486 82 15 280 99 4 074 49 1 861 32 520 968 39 35 4 23 19 81 GENERAL The Advisory Board and the Appeal Board appointed under provisions of Legislative Act approved February 25 1949 creating the office of the Safety Fire Commissioner and the Advisory Board appointed under provi sions of Legislative Act of March 4 1955 creating the office of the Georgia Industrial Loan Commissioner were abolished by Acts of the General As sembly approved February 17 1959 Code Section 89806 reads in part as follows regarding bonds required of State officials and employees The State authorities shall require of all collecting officers and all offi cers to hold public money so far as relates to moneys or revenues of the State to give on or before entering on the duties of their office appointment or employment bond with good security for the faithful performance of the duties of their office and faithfully to account for all moneys coming into their hands together with such other condi tions as the laws may require as to the official bond of the particular officer in question 141 COMPTROLLER GENERAL The Comptroller General Zack D Cravey is bonded in the amount of 2000000 with the Hartford Accident and Indemnity Company their bond Number 2305662C dated December 12 1958 The condition of the obligation under this bond is That Whereas the above bound Zack D Cravey was on the 4th day of November 1958 duly and legally elected Comptroller General of the State of Georgia for the term of four years beginning January 4 1959 Now therefore should the said Zack D Cravey faithfully discharge the duties of the office of Comptroller General of the State of Georgia during the time he continues therein or discharges any of the duties thereof then the above bond to be void other wise to be in full force and effect To comply with the provisions of Code Section 89806 quoted in preced ing paragraphs the Comptroller Generals bond should include as a condi tion of the obligation the faithful accounting for all moneys coming into the hands of the Comptroller General as well as the faithful performance of the duties of the office Hubert McDonald is bonded as Deputy Insurance Commissioner under Honesty and Faithful Performance Bond in the amount of 500000 written by the Aetna Casualty and Surety Company their bondllS24777 dated July 10 1959 Ralph R Cadle Loan Commission Chief Deputy is bonded in the amount of 500000 with the United States Fidelity and Guaranty Com pany their bond 2319107106855 dated June 7 1955 covering faithful performance This bond is payable to Zack D Cravey Industrial Loan Commissioner State of Georgia In order to more adequately protect the State bond should be payable to successors in office in addition to the pres ent incumbent Mrs Lora A Henning ClerkTypist in the office of the Loan Commis sion is bonded for 200000 with the United States Fidelity and Guaranty Company their bond 2319107106755 dated June 10 1955 covering faithful performance of duties Bond is payable to Zack D Cravey Indus trial Loan Commissioner State of Georgia and does not include the addi tion of Successors in Office as it should in order to more adequately pro tect the State In order to comply with the provisions of Code Section 89806 and to more adequately protect the State bonds of Loan Commission Chief Deputy Ralph R Cadle and ClerkTypist Mrs Lora A Henning should include as a condition of the obligation the faithful accounting for all moneys coming into their hands as well as the faithful performance of the duties of the respective offices142 COMPTROLLER GENERAL Schedule bonds covering other employees in the Comptroller Generals office are as follows Firemans Fund Insurance Company Bond Number F4041379 Honesty and Faithful Performance Coverage Premium paid to January 1 1963 Herbert Hollis Gray Hal S Wimberly Vivian Thornton Bates Harry B Christian Jenny F Salomon Emory C Thomas Huldah Caldwell Tomme K Ray Mattie Davis Mrs Charlotte Peters Larry Linsey Examiner Clerk Bookkeeper Mgr Lie Div Secretary Auditor Bookkeeper Bookkeeper Maid Clerk Porter 300000 100000 1000000 1000000 500000 250000 200000 200000 100000 100000 200000 Total3950000 Firemans Fund Insurance Company Bond Number 4041627 Honesty and Faithful Performance Coverage Premium paid to February 16 1963 Louise Mauldin Stenographer Barbara Mills Stenographer F A Robinson Inspector Ponda Eley Walker Stenographer Fred P Reinero Dep Fire Marshal Stanton Adams Fire Inspector Lucius E Vaughn Gas Inspector 100000 100000 100000 100000 100000 100000 100000 Total 700000 Under the laws of the State of Georgia Code Section 401805 the State Auditor is required in his audits of each agency to call special attention to any illegal improper or unnecessary expenditure all failures to keep records and vouchers required by law and all inaccuracies irregularities and shortages143 COMPTROLLER GENERAL The law also provides that a copy of this report be made available for the use of the Press of the State In compliance with the above special attention is called to the following conditions and transactions disclosed by examination Included in the expense of the Safety Fire Commissioners office are the following payments Expense of Junior Fire Marshal Conferences July 2428 1961 and August 2026 1961Detail page 26 of unit report 944184 Extra Personal Services at Conferences Mrs Billy Aiken 8500 J L Cornett Photographer 45000 Sonny Holcombe 1750 Carter Martin 11000 Supplies 1 Carton Paper Plates 450 Masking Tape Thumb Tacks etc 560 Plex Tubing for Fire Safety Demonstration 2040 Medals Cups and Engraving 8933 Printing and Publicity Sign for Jr Fire Marshal Camp 1250 183 Zinc Cuts for Publication in Georgia daily and week ly Newspapersconcerning Activities of Delegates 81376 Film Production Services Jr Fire Marshal Camps 25000 Insurance Policy Premiums for Jr Fire Marshal Camps 25305 1155348 Payments reported as being for promotion of the Fire Safety Program for which Mr Zack D Cravey is responsible are summarized as follows 10M Hand Mirrors wCalendar and Printing 55000 10M Jr Fire Marshal Cards and 50M Jr Fire Inspector Cards 85500 20130 Jr Fire Marshal Badges 573963 250M Assorted Folding Fans 964680 61665 Ball Point Pens with Imprint on Cylinder 411245 2090388 The above payments are shown in detail by vendor and date in schedule of payments for Printing and Publicity144 COMPTROLLER GENERAL The Act creating the office of Georgia Safety Fire Commissioner Pages 10571069 of Acts of 1949 provides in part as follows Section 2 The Commissioner is hereby charged with the duties and chief responsibility for the enforcement of this law He may consistent with this law delegate to the officers and employees appointed here under such duties and powers as in his discretion he shall deem neces sary or advisable for the proper enforcement of this law and shall have full supervision and control over them in the performance of their duties or in the exercise of any powers granted to them by him or by this law He shall be the final authority in all matters relating to the interpretation and enforcement of this law except so far as his orders may be reversed or modified by the courts Section 26 The State Fire Marshal may promote any plan or program which tends to disseminate information on fire prevention and similar projects and aid any association or group of individuals which are primarily organized along such lines It shall be the duty of the State Fire Marshal to carry on a Statewide program of fire prevention edu cation in the schools of the State and establish therein fire drills All local school authorities are required to cooperate with the State Fire Marshal in carrying out programs designed to protect the lives of school children from fire and related hazards Paragraph II Section I Article VII of the State Constitution provides in part as follows 1 The General Assembly shall not by vote resolution or order grant any donation or gratuity in favor of any person corporation or association It follows therefore that if the General Assembly does not have the power to make donations or grant gratuities no board or office created by Act of the General Assembly has the power to make donations or grant gratuities Correspondence and opinions of the States Attorney General regarding expenses paid by the Georgia Safety Fire Commissioner in administering a program of fire prevention education are quoted as follows k145 COMPTROLLER GENERAL September 19 1957 MEMORANDUM To Honorable Zack D Cravey Comptroller General of Georgia Exofficio Georgia Safety Fire Commissioner Honorable B E Thrasher State Auditor From Eugene Cook Attorney General of Georgia F Douglas King Asst Attorney General Subject Payment of Subsistence of Junior State Fire Marshals while in Attendance at Rock Eagle Camp for Instruction in Fire Safety and Fire Prevention in Public Schools The question has been raised as to whether the Georgia Safety Fire Commissioner is authorized under the Georgia Safety Fire Act Acts of 1949 pp 10571068 Chapter 92A7 of the Georgia Code Annotated to pay sub sistence allowances of junior fire marshals while attending a training school conducted at Rock Eagle Camp The purpose of this camp is to educate those junior fire marshals se lected by school officials of each of the counties of the State in the importance of fire safety and fire prevention in the public school systems of the State in order that they may go back to their respective communities and spread the gospel of fire prevention The instruction is by lecture visual educa tion and actual demonstration by experts in the field of fire safety The Safety Fire Act specifically charges the Commissioner with the duty of carrying on a Statewide program of fire prevention education in the schools of the State Sec 92A735 Furthermore the Act makes the Commissioner the final authority in all matters relating to the interpre tation and enforcement of the Act except so far as his orders may be re versed or modified by the courts Sec 92A702 I therefore conclude that the Rock Eagle Camp Training School is an integral part of the State wide program of fire prevention education in the schools of this State Next we reach the question under consideration can the Commis sioner pay the subsistence expenses of delegates to this school The Act provides that the subsistence expenses of employees of the Fire Marshals office may be paid in connection with the execution of their duties when away from their headquarters All of the delegates to the Rock Eagle School are duly deputized junior fire marshals While I am not passing on the question of whether the term employees embraces junior fire marshals I do wish to point out that the Commissioner is authorized to pay subsistence and146 COMPTROLLER GENERAL travel expenses of employees of his office to each of the schools in the one hundred and fiftynine counties of this State Apparently the Commis sioner after due consideration has determined that it is far more expeditious and far less expensive to the State to call selected groups of the junior fire marshals together at Rock Eagle Camp for specialized instruction I am not unmindful of the Constitutional inhibitions regarding the levy of taxes and the expenditure of tax funds Article VII Section II sub paragraph 2 of the Constitution of Georgia specifically provides for the levy of taxes and expenditure of tax funds for educational purposes Our courts have consistently given the words educational purposes the broadest sig nificance See Worth v Board of Education 177 Ga 166 at page 175 Bowers v Hanks 152 Ga 659 Hanks v DArcy 156 Ga 55 Smith v Tolbert 160 Ga 268 It is a general rule of constitutional law that where the Legislature de clares the policy and legal principles but delegates to an administrative offi cial power to ascertain the facts and the inferences therefrom to which the policy and principles apply that such Act is not unconstitutional for failure to prescribe in minute detail every standard of its administration See Yakus v U S 321 U S 414 Opps Cotton Mills v Admr Wage and Hour Div 312 U S 126 Schecter v U S 295 IT S 495 In the instant Act the Commissioner is charged with the responsibility of carrying on a Statewide program of fire prevention education in the schools of the State The meth ods and details of such Statewide program of education is left to the dis cretion of the Commissioner The Commissioner having determined that such program of education can be conducted more expeditiously and less expensively by bringing delegates together for specialized training would appear to be authorized under the Act to pay the necessary expenses of such training program It is therefore my opinion that the Commissioner is authorized by the Georgia Safety Fire Act of 1949 to pay subsistence expenses of junior fire marshal delegates to the Rock Eagle Camp Fire Prevention School and that such school is an integral part of the Statewide program of education in fire prevention in the public schools In i 147 COMPTROLLER GENERAL November 27 1957 Honorable Zack Cravey State Fire Commissioner State Capitol Atlanta Georgia Dear Zack Since my release of the official opinion to you dated September 27 1957 respecting the expenditure of funds to defray the expenses of the Junior State Fire Marshal Training School conducted at Rock Eagle Camp during the past summer the State Auditor has raised the question of whether such expenditures are authorized or prohibited under the Constitution of Geor gia In my opinion I concluded that the expenditures were legal under the provisions of the Georgia Fire Safety Act itself but stated in the opinion that I was not at that time passing on the question of whether the statutory authorization of such expenditures was in conflict with the Constitution In view of this situation I desire to recall the official opinion dated Sep tember 27 1957 for the purpose of studying the constitutional question raised by the State Auditor Thanking you for your cooperation I am ECmg Sincerely yours Eugene Cook Signed The Attorney Generaltm 148 COMPTROLLER GENERAL May 14 1962 Honorable S Ernest Vandiver Governor State of Georgia State Capitol Atlanta 3 Georgia Dear Governor Vandiver This will acknowledge receipt of your letter of May 11 1962 requesting my opinion as to the constitutional and statutory legality of expenditures covered by requisitions submitted to the Supervisor of Purchases by the Georgia Safety Fire Commissioner More specifically your letter states that these mirrors are to have fire slogans imprinted thereon involve a cost of 45400 and are to be distributed to the general public Section 26 of the Act approved February 25 1949 Ga Laws 1949 pp 1057 1067 codified as Code Ann Section 92A735 provides 92A735 Dissemination of fire prevention informationThe State Fire Marshal may promote any plan or program which tends to disseminate information on fire prevention and similar projects and aid any association or group of individuals which are primarily organized along such lines It shall be the duty of the State Fire Marshal to carry on a Statewide program of fire prevention edu cation m the schools of the State and establish therein fire drills All local school authorities are required to cooperate with the State Fire Marshal in carrying out programs designed to protect the lives of school children from fire and related hazards Section 2 of said Act Section 92A702 provides in part that the Com missioner shall be the final authority in all matters relating to the interpre tation and enforcement of this Chapter except so far as his orders may be reversed or modified by the courts On its face Section 92A735 purports to vest the State Fire Marshal with a very broad discretion for the law says that the Fire Marshal may promote any plan or program which tends to disseminate information on fire prevention Section 92A702 declares that the interpretation of the law by the Commissioner is final While I have been called upon on three prior occasions for official opinions concerning the scope of these statutes this is the first time that a request has been made for a ruling as to the legality of a purchase from both a constitutional and statutory basis and is also the first time that a request has related to articles of this nature149 COMPTROLLER GENERAL By a memorandum to the Georgia Safety Fire Commissioner dated September 19 1957 I ruled that Section 92A735 was sufficiently broad to authorize payment from State funds of the subsistence of Junior Fire Mar shals while in attendance at fire safety and fire prevention classes conducted by the State Fire Marshal at Rock Eagle Camp In that memorandum I did not undertake to rule upon the constitutionality of Section 92A735 as so construed However on November 27 1957 I advised the Fire Commissioner by letter that I was withdrawing my prior memorandum of September 19 for the reason that the State Auditor has orally raised the question as to the con stitutionality of such expenditures Subsequently on June 30 1960 I rendered an official opinion to the Georgia Safety Fire Commissioner holding that the purchase by him of writing implements and pads to be used by the Junior Fire Marshals during classes at Rock Eagle Camp was authorized by Section 92A735 More recently on April 10 1962 I rendered an opinion upholding the purchase of Fire Marshal Badges for distribution to Junior Fire Marshals as a part of the educational program conducted by the State Fire Marshal In none of these prior opinions have I undertaken to rule upon the constitutionality of Code Section 92A735 in accordance with wellsettled judicial principles requiring that constitutional questions not be reached unless absolutely necessary to a determination of the issue in question 1 See Report of State Auditor of Examination of the Comptroller General for year ended June 30 1961 pp XXII Boatright v Yates 211 Ga 1254 Barwick v Wind 203 Ga 8272 and that the constitutionality of a statute be considered only where its validity has been specifically raised by a responsible person whose rights are affected thereby Carter v Dominay et al 157 Ga 1671 It is frequently the duty of the Attorney General in litigation to defend the constitutionality of State statutes regardless of his own opinion concern ing their validity and in recognition of that fact it has always been my policy never to pass upon constitutional questions absent an express request by the Governor or responsible Department Head Even then I do so only to the extent necessary to a proper resolution of the precise issue at hand Like the courts it is my duty to function only in the context of a bona fide contro versy and not assume the office of censor morum of the Legislature and other branches of government To do otherwise would violate the separa tionofpowers scheme of our government Ramsey v Hamilton 181 Ga 365 375 150 COMPTROLLER GENERAL In the light of these premises I now turn to the issue at hand The Constitution of Georgia specifies the legitimate purposes for which taxes may be levied Art VII Sec II Par I Code Sec 25501 Con struing this paragraph it was said in Brown et al v Markin et al 162 Ga 172 174 The General Assembly has only those powers of taxation over the State which it is permitted to exercise under the grant of power contained in the Constitution Moreover Art VII Sec 1 Par II of the Constitution Code Sec 25402 provides in part 1 The General Assembly shall not by vote resolution or order grant any donation or gratuity in favor of any person corporation or association Appropriations of public funds must be for a public purpose and the test of whether a particular activity may rightly be called a duty or an obliga tory function of government is whether the welfare of the State as a whole is substantially promoted by or involved in its exercise 42 A Jur 756 Sec 57 If a public purpose is set up as a pretense to con ceal a private purpose the appropriation is illegal Incidental advantage to the public or to the state which results from the promotion of private interests does not justify their aid by the use of public money Id p 758 In the light of these principles I do not deem it necessary to reach the question as to the constitutionality of Code Section 92A735 In Fordham v Sikes 141 Ga 469 la it was held a If a statute is equally susceptible of two constructions one of which will harmonize it with the constitution and the other of which will render it unconstitutional the former construction is generally to be preferred Applying this rule to Sec 92A735 I am of the opinion that said section should not be construed as authorizing expenditures of the nature involved here for to so do would render it unconstitutional as purporting to authorize gratuities and expenditure of state funds for unauthorized purposes In this respect it is apparent that the line of demarcation between legal and illegal expenditures is often difficult to discern but in the present case I am of the opinion that essentially what is involved is a gift or gratuity of merchandise The fire message is a mere incident of the gift and could be I151 COMPTROLLER GENERAL conveyed just as well without imprinting it upon a gift of tangible property whose principal utility is in its use as a mirror and not in the idea it also seeks to convey I think it appropriate to point out that the pocket mirrors here in ques tion differ substantially from the Junior Fire Marshal subsistence allow ances writing implements and badges The latter constituted an integral part of an educational endeavor authorized by the Constitution Art VII Sec II Par I Code Sec 25501an undertaking in which whatever ele ments of a gift were involved emerged as an incident of the dominant func tion which was education The Commissioners name did not ever appear on the badges for example Here the reverse is true Therefore properly construed Sec 92A735 does not authorize the ex penditure in question The question does arise however as to the constitutionality of so much of Sec 92A702 as purports to authorize the Fire Commissioner to be the final authority in all matters relating to the interpretation of this Chapter This language is unequivocal and does not admit of an interpre tation which might avoid constitutional adjudication State v Camp 189 Ga 2091 If this language is given its ordinary signification and effect Code Sec 1021021 it would follow that the expenditures in question would be beyond the realm of the Governor and other state officials to question and necessarily would purport to vest the Commissioner with the authority he apparently now asserts by virtue of having submitted a requisition The Constitution Art Ill Sec I Par I Code Sec 21301 declares The legislative power of the State shall be vested in a General Assembly which shall consist of a Senate and House of Repre sentatives Under this paragraph it is held that legislative power may not be delegated Phillips v City of Atlanta 210 Ga 72 74 In Bibb County v Garrett 204 Ga 8172 it was held 2 The act of 1946 Ga L 1946 p 237 which seeks to vest in the Board of Commissioners of the County of Bibb full power and au thority in its discretion to inaugurate constitute and administer pension andor insurance provisions and benefits for all or any of the officers and employees of the County of Bibb is violative of article III section I paragraph I of the Constitution of 1945 Code Ann 21301 which vests the legislative power of the State in the General Assembly and is an unwarranted and unsuccessful attempt to delegate its legislative authority152 COMPTROLLER GENERAL Section 92A702 is little different in principle It purports to vest final authority in the Commissioner to interpret the very law he is enforcing ex cept to the extent that his orders may be set aside by the courts but even here no ascertainable standards are prescribed by the lawmaking body to govern the exercise of his discretion and in their absence it would appear impossible for a court to determine when to reverse or modify the Com missioners orders Moreover nowhere in the caption of the Act of 1949 Ga Laws 1949 p 1057 is any reference made to the power of the Commissioner to be the final authority in interpreting and enforcing the law and this renders the statute fataUy defective pro tanto See Constitution Sec 21908 declar ing that no law shall pass which contains matter different from what is expressed in the title thereof Since the statute contains a separability clause Sec 92740 other sections thereof will not be affected Therefore I conclude that the purchase order in question is unauthor ized by Section 92A735 and so far as Sec 92A702 purports to authorize same it is unconstitutional for the reasons above assigned With kindest personal regards I am Yours sincerely Eugene Cook Signed The Attorney General Leverett ECrhw cc State Auditor Comptroller General Supervisor of Purchases153 COMPTROLLER GENERAL The examiners had a great deal of difficulty with the Insurance Premium and License Accounts License fees were included with premium tax pay ments in many instances and were not distributed properly on the cash book The examiners noted in the course of the examination the Vanguard In surance Company New York New York advanced the Insurance Com missioner 177300 for premium tax and license fee in the fiscal period under review When the premium tax was calculated for the year it was found that the Vanguard Insurance Company owed 76208 premium tax and they also owed 30000 for license fee making a total of 106208 that should have been remitted to the Insurance Commissioner The 106208 due less the 77300 remitted made a total of 29208 due the Insurance Commissioner The examiners informed employees of the Insurance Commissioner of these facts and they contacted the Vanguard Insurance Company Correspond ence with the company indicates that this company drew a check for 28908 but this check is still outstanding and has not as of the closing date of the examination cleared the bank It is evident this check has been lost and steps should be taken immediately to replace this check The examiners also noted that the Grange Mutual Casualty Company had been issued a license but that the 30000 fee had not been received The Grange Mutual Casualty Company was informed of this fact and have remitted their check for 30000 which was received October 4 1962 The Current Balance Sheet shows accounts receivable of 2606 for travel overpayments A detailed explanation of these overpayments is as follows Mileage readings on travel expense vouchers duplicated or overlapped Mr W C Baggs128 miles at 6 per mile 768 Mr Hal Hendry63 miles at per mile 378 Mrs T O Monfort60 miles at 6 per mile 360 Mr J R Wimberly56 miles at 6 per mile 3 36 Rfd 10962 342 Motel bill showed two guestssingle rate allowed Mr E C ThomasBill 1030 Single rate 824difference Rfd 101562 206 Federal tax on plane ticket Mr E C Thomas Rfd 101262 553 Total to Accounts Receivable2606154 COMPTROLLER GENERAL The examiners noted in the course of the examination that a number of invoices were paid within the discount period allowed by the vendor but the discount was not taken A schedule showing vendors name amount paid vendor and discount allowable but not taken is presented below Discount Allowable Gross Amount But Not Vendor Invoice Paid Taken Atlanta Newspaper Inc 1000 050 Dillard Paper Co 1705 34 Eden Company 1500 30 Emergox of Atlanta Inc 17400 348 Fulton Paper Company 1761 18 Fulton Paper Company 1594 16 Graybar Electric Company 1500 15 Hynes Company 29395 294 Sanitary Supply Company 2775 56 Sloan Paper Company 31872 637 Sloan Paper Company 11535 231 Sloan Paper Company 24320 486 Sloan Paper Company 18880 378 Southern Sanitary Company 495 10 Wyant Sons Paper Co 51700 1034 Total 3637 The examiners turned the above invoices over to employees of the Comp troller Generals Department and refund or credit memo has been received by the Comptroller Generals Department for the above mentioned invoices after the closing date of this examination All known receipts were traced into the Departments bank accounts except as noted and the accounts were reconciled with amounts shown by the banks as being on deposit June 30 1962 Expenditures were supported by vouchers on file in the Comptroller Generals office and appeared to be in proper order with exceptions as mentioned Appreciation is expressed to the Comptroller General and his staff for the cooperation and assistance given the State Auditors office during this examination and throughout the year155 COMPTROLLER GENERAL DETAIL OF PAYMENTS FOR PRINTING AND PUBLICITY YEAR ENDED JUNE 30 1962 ANDERSON PHOTO COMPANY Nov 1961 Four Photos ATLANTA NEWSPAPERS INC July 1961 Legal Notice 1575 Aug 1961 Legal Notice 1000 Oct 1961 Legal Notice 1882 Nov 1961 Notices of Public Hearing 3808 Nov 1961 Legal Notice 575 Dec 1961 Notices of Public Hearing 3732 ATLANTA SIGN COMPANY Sept 1961 Sign for Jr Fire Marshal Camp BARFIELD HARRY COMPANY July 1961 10M 6x9 Kraft Clasp Envelopes 161 50 10M Summary Character and Credit Rpts 24500 2M Business Cards 5000 100M Numerical Designation of Ga Counties Printed in 2 colors Revised Copy with 1960 Census 36006 2M Manila Kraft Envelopes Size 7x10 59 04 2M Manila Kraft Envelopes Size 9x12 7500 2M Manila Kraft Envelopes Size 6ix9 55 42 6M Brown Manila Envelopes with Clasp Size 10x13 Address as Follows Compliments of Ga Safety Fire Commis sioner Zack D Cravey Commissioner 25938 Aug 1961 50M Dept Envelopes with Picture on Back 52500 5M Brown Clasp Envelopes Size 6x9 9750 Sept 1961 10M Sheets Engraved Stationery and 10M Engraved Envelopes 93600 2400 125 72 1250156 COMPTROLLER GENERAL DETAIL OF PAYMENTS FOR PRINTING AND PUBLICITY YEAR ENDED JUNE 30 1962 BARFIELD HARRY COMPANYContinued Nov 1961 1M 1962 Ga Industrial Loan Licenses 500 Delinquent Cards 24500 Insurance Agents Applications 10M Insurance Agents Applications for Limited License 15M Insurance Agents Applications Jan 1962 93 250 Special Booklet Envelopes 6x10 Side Flap Painted Red and Black 60M 1962 License Renewal Forms 8M 9 Window Envelopes 50M Qualification Cards 3500 Kenwood Calling Cards Extent Flaps Refold and Overprint 50M Booklet Envelopes Feb 1962 2M Industrial Loan Annual Statement Books 500 Kenwood Calling Cards 1 500 3Hole Punched for Diebold File Delinquent Investigation Cards 1 500 Insurance Co Receipts 50MDept Regular Envelopes 100 Industrial Loan Licenses 1 500 12xl5 Heaviest Manila Brown Envelopes 1M 20x13 Manila Envelopes with Return Address Mar 1962 1M 2Part Annual License for Insurance Cos 45 Industrial Loan Annual Stmnts 500 Kenwood Calling Cards 10M Sets 4Part 1962 and 63 Renewal Forms 25M Sets 2Part Agents Qualifications Apr 1962 5M Stamped SelfAddressed Envelopes May 1962 10M Engraved Letterheads and 5M Engraved Monarch Envelopes June 1962 5M Envelopes Printed and 15M Letterheads with State Seal 5040 Sets 3Part Carbon Insurance Receipt Books 25M 10 Envelopes Printed and Pictures on Back 24800 9700 1 666 00 72000 1 080 00 1 818 38 2 280 00 9600 67500 7500 27500 1 680 00 1250 12300 22500 52500 8500 9150 17500 29000 2530 1250 52000 377 50 396 80 46800 405 00 48500 312 50 18 063157 COMPTROLLER GENERAL DETAIL OF PAYMENTS FOR PRINTING AND PUBLICITY YEAR ENDED JUNE 30 1962 BLOG R J July 1961 Photo of Fire at Cornelia Ga BRANDON INSURANCE SERVICE CO Oct 1961 1M Envelopes 600 Fire Casualty Statements with Instructions 400 Life Health Accident Statements with Instructions 20 Fraternal Stmnts with Instructions 36 County Annual Stmnts 30 Hospitalization Stmnts 20 Title Stmnts with Instructions 600 Insurance Expense Exhibits 400 Credit Life Accident Sickness Exhibits 400 Accident Sickness Policy Experience Exhibits CALHOUN COMPANY Aug 1961 Spliced Film COLAD COMPANY INC June 1962 1064 Colad Custom Plasticoat Briefolios CORNETT J L Aug 1961 Photo Coverage8 Sept 1961 Photo Coverage Oct 1961 Photo Coverage Nov 1961 Photo Coverage Dec 1961 Photo Coverage Jan 1962 Photo Coverage Feb 1962 Photo Coverage Mar 1962 Photo Coverage Apr 1962 Photo Coverage May 1962 Photo Coverage June 1962 Photo Coverage 1000 588 55 11100 227 00 353 00 195 00 31150 40200 23700 369 00 31200 340 00 2 849 77 125 196 20 3 446 05 158 COMPTROLLER GENERAL DETAIL OF PAYMENTS FOR PRINTING AND PUBLICITY YEAR ENDED JUNE 30 1962 DAY AL May 1962 3 8x10 Prints DRINNON INC Sept 1961 1 8x10 Print 183 Zinc Cuts for Publication in Ga Daily and Weekly Newspapers Concerning Activities of Delegates to Ga Fire Marshal Conference at Lake Jackson 2 Original Photos for Publication 2 Photos EASTMANKODAK STORES INC Oct 1961 Film GENERAL SPECIALTIES INC July 1961 10M 2x3 Hand Purse Mirrors with Calendar on One Side and the Following Printed on Other Side Fire Prevention is a Twelve Months Job Turn This Over and Admire One Who Can Prevent a Fire GEORGIA PRESS ADVERTISING SERVICE INC Apr 1962 Public NoticeVarious Newspapers GIDDENS W H 12 Monthly Payments for Mailing Sorting and Addressing Fire Cracker INDIANA DEPT OF INSURANCE Rf d Cost of Newspaper Notices United Public Ins Co in Receivership JONES COUNTY NEWS Sept 1961 Display Ad THE JOURNAL OF LABOR Sept 1961 Labor Day Advertisement Jan 1962 Christmas Advertisement 1000 225 813 76 1000 1030 836 31 408 550 00 710 32 644 30 61 46 500 1500 15 00 30 00159 COMPTROLLER GENERAL DETAIL OF PAYMENTS FOR PRINTING AND PUBLICITY YEAR ENDED JUNE 30 1962 LONGINO PORTER INC JuneJuly Publication of Monthly Fire Cracker 1446760 July 1961 Special Edition Fire Cracker 21000 Aug 1961 Special Edition Fire Cracker 122560 Sept 1961 Special Edition Fire Cracker 58950 Oct 1961 1M Ledger Sheets 4850 10M Jr Fire Marshal Cards and 50MJr Fire Inspector Cards 85500 Feb 1962 500 Annual Reports of Comptroller General and Ins Commissioner 198500 Mar 1962 240 Column Mats 6800 5M Applications for Permits to Purchase Explosives 28500 May 1962 2130 Property Casualty Study Manuals 1 96812 21 702 32 M F SUPPLY COMPANY Feb 1962 100 Rolls Polaroid Film 12076 MORRISON CARLTON A Sept 1961 Film Production Services Jr Fire Marshal Camp 82026 25000 NEWS DIGEST Sept 1961 Labor Day Advertisement 2000 POLAROID COPY SERVICE Jan 1962 147 Prints 2208 Feb 1962 Prints and Copies 13193 Mar 1962 37 Copies 435 Apr 1962 Prints and Copies 2480 May 1962 Prints 445 18761 160 COMPTROLLER GENERAL DETAIL OF PAYMENTS FOR PRINTING AND PUBLICITY YEAR ENDED JUNE 30 1962 POPE M L July 1961 Photos for PublicationI Photo Coverage of Fire Prevention Program REM STUDIOS July 1961 Photo of Fire in Athens Ga ROBBINS COMPANY Oct 1961 10M Jr Fire Marshal Badges Packaged Individu ally on Cards and Placed in Glassine Envelopes 2 85000 Dec 1961 10130 Jr Fire Marshal Badges Packaged Individ ually on Cards and Placed in Glassine Envelopes SCHULTZ TOMMY INC July 1961 150M Folding Fans Same Quality and Construc tion as Purchased in 1958 and 1960 Assorted Pictures on Back that Show Color May 1962 100M Folding Fans with Assorted Pictures that Show Color Printed on Back STANDARD PHOTO SERVICE CO June 1962 4 8x10 Photos for Publication STOREY SONS Oct 1961 Pictures Framed and Mounted SUPERIOR TYPE INC Mar 1962 Printed Cards TRIBUNE PUBLISHING CO Mar 1962 Engravings 22500 25700 48200 515 2 889 63 5 739 63 5 8111 3 835 00 9 646 80 2080 680 3650 1500161 COMPTROLLER GENERAL DETAIL OF PAYMENTS FOR PRINTING AND PUBLICITY YEAR ENDED JUNE 30 1962 TWIGGS COUNTY NEW ERA June 1962 Advertisement THE UNION RECORDER July 1961 Advertisement VERNON COMPANY Oct 1961 60M Ball Point Pens 1665 Overruns and Prepaid Freight Charges with Imprint on Cylinder as Follows Help Us Prevent This 4 U S Fires Per Minute 33 Fire Victims Daily 53 Children and Old People Zack D Cravey Ga Safety Fire Com missioner WILLIAM STUDIO July 1961 8 Views 4H Club Tybee Ga and 8 Reprints 800 2000 411245 6900 69 900 74162 COMPTROLLER GENERAL OTHER EXPENSE JUNIOR FIRE MARSHAL CONFERENCES JULY 2428 1961 and AUGUST 2026 1961 DUBLIN 4H CLUB CENTER Expense Junior Fire Marshal Conference July 24 through July 28 1961 Breakfast for 2 H H Dudleys Cafe 179 9 Meals at 7H for Special Guests 675 1968Mealsat 75i for Regular Delegates and Staff 1 47600 Lodging for Delegates and Staff at 754 per Night 53100 2015 54 I A DICKERSON CAMP DIRECTOR Lake Jackson FFA Camp Expense Junior Fire Marshal Conference August 20 through August 26 1961 8182 Meals for Regular Delegates Staff and Guests and Sleeping Quarters Public Utilities Life Guards Maintenance Groups and Recreational Facilities and Equipment Meals were 90 each and the other services furnished were included in this price with the exception of beds and linen for guests 7 363 80 Beds and Linen for Guests 62 50 7 426 30 9 441 84163 STATE BOARD OF CORRECTIONS164 STATE BOARD OF CORRECTIONS RECEIPTS 1962 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation290000000 Budget Balancing Adjustment 301 569 54 Revenues Retained Earnings136990890 Transfers Other Spending Units 266 00 Total Income Receipts457121244 NONINCOME Private Trust Funds 39375682 CASH BALANCES JULY 1st Budget Funds 122509054 Private Trust Funds 7669283 1961 2075 00000 1 140 837 00 1 402 093 40 224 28 4 617 70612 393 803 71 642 533 85 65 94318 6 266 752 63 5 719 986 86 PAYMENTS EXPENSE Personal Services152467721 137422100 Travel 9529089 8632993 Supplies Materials 195234203 187959459 Communication 2118337 1848606 Heat Light Power Water 10782572 10088790 Publications Printing 305017 310449 Repairs 2840717 2421355 Rents 59365 50410 Insurance 302959 265638 Indemnities 1941669 1489235 Pensions Benefits 23890436 1113795 Equipment 11557631 14886656 Miscellaneous 204563 299159 Total Expense Payments411234279 366788645 OUTLAYS Lands Buildings Personal Services 6414649 3094482 Supplies Materials 33162428 32736027 Printing Publicity 700 300 Repairs 652365 162237 Contracts 7003700 Equipment 258205 733252 NONCOST Private Trust Funds 40633413 38305406 CASH BALANCES JUNE 30th Budget Funds 120903972 122509054 Private Trust Funds 6411552 7669283 6 266 752 63 5 719 986 86165 STATE BOARD OF CORRECTIONS CURRENT BALANCE SHEET JUNE 30 1962 ASSETS CURRENT ASSETS Available Cash in Banks and in State Treasury Budget Funds Administration 2 97335 Institutions 406 066 37 Outlay 80000000 120903972 Private Trust and Agency Funds Reidsville State Prison 6411552 Social Security 1285490 State of Gav Income Tax 140172 7837214 128741186 Accounts Receivable List on File Inmate Labor and Miscl Sales 1985000 Accounts in Litigation CityofBaxley 1660557 3645557 1 323 86743 LIABILITIES RESERVES AND SURPLUS LIABILITIES Accounts Payable Administration 71223 Institutions 23380857 Social SecurityEmployer Contrib Administration 51303 Institutions 1234309 RESERVES Private Trust and Agency Funds Inst Outlay Funds in State Treas SURPLUS For Operations Subject to Budget Approval Administration Institutions 234 52080 1285612 24737692 78 37214 80000000 878 37214 174809 196 370 28 198118 37 1 323 86743166 STATE BOARD OF CORRECTIONS SUMMARY FINANCIAL CONDITION The State Board of Corrections ended the fiscal year on June 30 1962 with a surplus of 174809 available for administration and 19637028 for prison institution operations after providing the necessary reserve of 23452080 to cover outstanding accounts payable 1285612 for employer contributions to Social Security and reserving 7837214 for Private Trust and Agency funds held on this date and 80000000 for Institutions Outlay funds in State Treasury REVENUE COLLECTIONS The State Board of Corrections is a revenuecollecting agency for re ceipts from farmings manufacturing and other activities at the Prison Total revenue collected in the year ended June 30 1962 was 136990890 which was retained by the Board as reimbursement of expense incurred in operations as authorized by Legislative Act approved February 25 1949 Revenue receipts retained the past year are compared with collections by the Board in the two previous fiscal periods as follows YEAR ENDED JUNE 30 Farm Sales Cotton Hides and Fats Cows and Hogs Tobacco Surplus Horses and Mules Peanuts and Pecans Cotton Seed Other Pine Straw 1962 1961 1960 4 44573 11 50015 2 251 91 2 706 08 4 240 54 3 742 98 347 20 2 458 33 641 70 1000 5780 2 571 97 3 349 33 414 07 184 00 2 234 27 408 53 282 35 2175 00 11 03519 11 740 91 21245 84 167 STATE BOARD OF CORRECTIONS YEAR ENDED JUNE 30 1962 1961 1960 Industrial Dept Sales Tags and Markers 30390889 28780965 26733770 Printing 697345 759913 806430 31088234 29540878 27540200 InmateLabor 16364070 15929585 19513520 Road Contracts 82307030 83670108 91809851 Other Sales and Income Utility Services 1432000 1374000 1383761 Insurance Recoveries 378861 Crushed Stone 3069268 6255566 6682481 Other Receipts 1466864 1494711 783914 Sale of Furniture 159905 391540 375095 6128037 9894678 9225251 Total Revenue1 369 90890 1 402093 40 1 50213406 AVAILABLE INCOME AND OPERATING COSTS State Appropriation to the Board for administration in the fiscal year ended June 30 1962 was 15000000 To meet expenditures given budget approval 2000000 was transferred from the State Emergency Fund under provisions of State law making total allotment for the year 17000000 Appropriation for operation of the prison institutions under the control of the State Board of Corrections in the fiscal year ended June 30 1962 was 235000000 To meet expenditures given budget approval 28156954 was transferred from the State Emergency Fund under provisions of State law making total allotment for the year 263156954 Appropriation for outlay in the fiscal year ended June 30 1962 was 40000000 In addition to the 320156954 total funds provided by allotment of State funds for administrative expense of the Board and operating expense of the Prison Institutions the Board collected and retained revenue amount ing to 136990890 as previously referred to making total income for the year 457147844168 STATE BOARD OF CORRECTIONS From the 457147844 received 26600 was transferred to the State Personnel Board for the pro rata cost of Merit System Administration leav ing available net income of 457121244 The 457121244 net income receipts and the 122509054 cash bal ance on hand at the beginning of the fiscal period made a total of 579630298 available 411234279 of the available funds was expended in the year for budget approved items of expense 47492047 was paid for land buildings and equipment and 120903972 remained on hand June 30 1962 the end of the fiscal year The first lien on this remaining cash balance is for liquidation of out standing accounts payable and the remainder will be available for expendi ture in the next fiscal period subject to budget reapprovals COMPARISON OF OPERATING COSTS The Boards expenditures for operations for the past three years are compared in the following statement YEAR ENDED JUNE 30 BY ACTIVITY 1962 1961 1960 Administration 17074924 15155583 14423256 Main Institution 198190768 164827865 131275408 Industries 17494714 8083473 10523867 Soap Factory 3682914 3009844 3703696 Garment Factory 5407073 5917351 15658 Farms 29220574 36047524 29604696 Correctional DetentionRome 3370494 3744517 3768798 Ga Indus InstAlto 51522727 37521626 36584782 Desk Plant FactoryAlto 515283 4 82102 6546 52 Rock QuarryBuford 236 947 34 242 694 38 273 330 96 Prison Branches 108552121 104455620 111416554 Total Cost458726326 403514943 369304463169 STATE BOARD OF CORRECTIONS YEAR ENDED JUNE 30 BY OBJECT 1962 1961 1960 EXPENSE Personal Services1524 67721 1 374 22100 1 309 37498 Travel Expense 9529089 8632993 8306471 Supplies Materials 195234203 187959459 194311787 Communication 2118337 1848606 1785384 Lights Power Water 10782572 10088790 9929309 Printing Publicity 305017 310449 79228 Repairs Alterations 2840717 2421355 2437395 Rents 59365 50410 52750 Insurance Bonding 302959 265638 694663 Pensions 23890436 1113795 927294 Indemnities 1941669 1489235 972026 Equipment 11557631 14886656 10222043 Miscellaneous 204563 299159 438114 Total Expense Payments4112 342 79 3 667 88645 3 610 93962 OUTLAY Land and Buildings 47233842 35993046 7118924 Equipment 258205 733252 1091577 TotalOutlay 47492047 36726298 8210501 Total Cost4 587 263 26 4 035149 43 3 693 044 63 Average Daily Inmate Count All Units 4440 4595 4658 Number of Employees June 30 Administration 23 21 20 Institutions 510 512 464 533 533 484 Figures on the number of inmates furnished by officials of the Board of Corrections covering all the prison branches show a decrease in average daily inmate count from 4595 to 4440 a net decrease of 155 in the year ended June 30 1962 Operating expense payments for the same period increased from 366788645 to 411234279 or 44445634 The Board of Corrections still assigns tubercular prisoners and approxi mately one hundred colored women prisoners to the Battey Tubercular Hos pital Rome Georgia The Board of Corrections pays approximately fifty percent of custodial expense of these prisoners and Battey Hospital pays the remainder and furnishes food and clothing for the use of the prisoners170 STATE BOARD OF CORRECTIONS PRIVATE TRUST AND AGENCY FUNDS Private Trust and Agency Fund receipts handled at the Tattnall Prison in the year ended June 30 1962 amounted to 37932184 which with a bal ance of 7669283 on hand at the beginning of the period made a total of 45601467 to be accounted for Of this amount 39189915 was dis bursed for objects of trust and 6411552 remained on hand June 30 1962 the end of the fiscal year These funds are composed of Inmate Deposits Prison Stores accounts County deposits for discharge of prisoners and other similar accounts and are not a part of the funds for the maintenance and operation of the Prison Institutions Purchases are made at the Prison Stores by employees at the Prison for groceries and other commodities and the profits from the store are paid into the Athletic and Miscellaneous Account which is maintained for the benefit of the prisoners Inmate Deposits shown in this report are the personal funds of the in mates at the Prison at Reidsville only No reports are made to the office of the State Board of Corrections of inmate deposits held at the various Prison branches Stores are being operated at the various Prison branches The Store accounts are investigated by Charles E Hall Investigator for the State Board of Corrections and reports are made to the State Board of Corrections However the Store accounts are not included in the accounts of the State Board of Corrections and these accounts have not been audited by the State Department of Audits In addition to the above private trust and agency funds the Board held 1285490 of contributions by employees to Social Security and 140172 State of Georgia Income Tax Withholdings which had not been remitted at June 30 1962 GENERAL Under the laws of the State of Georgia the State Auditor is required in his audits of each agency to call special attention to any illegal improper or unnecessary expenditure all failures to keep records and vouchers required by law and all inaccuracies irregularities and shortages The law also provides that a copy of this report be made available for the use of the Press of the State In compliance with the above attention is again called to the following transactions which were reported in audit for year ended June 30 1958171 STATE BOARD OF CORRECTIONS Account Receivable due from the City of Baxley Georgia in the amount of 1660557 now in litigation Invoices supporting this charge copies of which are on file in the office of the State Auditor are as follows Invoice No 1 dated April 30 1958 530180 Invoice No 2 dated April 30 1958 324000 Invoice No 3 dated April 30 1958 105600 InvoiceNo 4 dated April 30 1958 103457 Invoice No 5 dated April 30 1958 137800 InvoiceNo 6 dated April 30 1958 78680 InvoiceNo 7 dated April 30 1958 28000 InvoiceNo 8 dated April 30 1958 93040 InvoiceNo 9 dated April 30 1958 7000 Invoice No 10 dated April 30 1958 140000 Invoice No 11 dated April 30 1958 96000 Invoice No 12 dated April 30 1958 16800 1660557 Copies of letters and statements of investigations made in determining the above charge against the City of Baxley by the State Board of Correc tions are on file in the office of the State Auditor Attention is also called to shortage in Meriwether Prison Branch Warm Springs Georgia Inmate Accounts Correspondence regarding this reported shortage is exhibited as follows April 27th 1962 JohnsonMcCartThompson 1112 Peachtree Street N E Atlanta 9 Georgia Gentlemen RE Grady C Bice Former Business Manager Meriwether Prison Branch Warm Springs Georgia Blanket Position Bond 422992 Mr Grady C Bice was involved in an automobile accident on or about March 3rd 1962 and was hospitalized When it was determined that Mr Bice would not be able to return to his duties at Meriwether Prison Branch our Investigator Mr C E Hall made a routine audit of the prison records which is the usual procedure in matters of this type when it is expected that an employee172 STATE BOARD OF CORRECTIONS will be temporarily or permanently relieved of his duties After a check of the records by Mr Hall it was determined that a shortage existed in the Inmates Deposit Account and the Prison Store inven tory in the total amount of 45379 It is our understanding that Warden Keith of Meriwether Prison Branch and our Mr Hall con tacted Mr Bice in reference to the shortage and that 25100 was turned over to them on March 13th 1962 This left an outstanding shortage of 20279 Mr Bice was due 7062 net in annual leave and his check was forwarded to Warden Keith after an agreement was reached with Mr Bice that he would endorse the check and deposit this against the above mentioned shortage At the present time the deficit is in the amount of 13217 We have received word from the officials at Meriwether Prison Branch that Mr Bice has promised to settle the balance of the indebt edness by May 15th 1962 and not later than the end of May We are sending this report to you so that in the event we do not receive full restitution from Mr Bice by May 31st 1962 the matter will be in your hands Yours very truly J M Forrester Signed J M FORRESTER Director State Board of Corrections MHDefd cc Mr B E Thrasher Jr State Auditor cc Mr Eugene Cook Attorney General cc Mr C E Hall Investigator cc Mr Maynard Keith Warden cc Mr Grady C Bice173 STATE BOARD OF CORRECTIONS June 8th 1962 Mr J A Kelly Claims Manager American Casualty Company 1372 Peachtree Street N E Atlanta 9 Georgia Dear Mr Kelly RE Grady C Bice Former Business Manager Meriwether Prison Branch Warm Springs Georgia Blanket Position Bond 422992 This is in response to your letter of May 9 1962 and in reference to a shortage in accounts concerning Mr Grady C Bice We previously informed our Agent JohnsonMcCartThompson on April 27th 1962 that we would make every effort possible to collect the full amount due the State Board of Corrections Meriwether Prison Branch Warm Springs Georgia by the end of May 1962 Mr Bice had promised to take care of the account in full by that date but he has not done so and therefore we are filing with you the necessary papers showing the net deficit in the amount of 13217 It is requested that you reimburse this office at the earliest possible date because we would like to have the accounts at Meriwether Prison Branch in order In your letter of May 9 1962 you asked for the address of Mr Grady C Bice and our files indicate that he is a resident of Greenville Georgia This is the only address we have however we feel quite sure that he can be located in that town Yours very truly J M Forrester Signed J M FORRESTER Director State Board of Corrections MHDefd cc Mr Maynard Keith Warden Meriwether Prison Branch Warm Springs Ga cc Mr C E Hall Investigator State Board of Corrections cc Mr B E Thrasher Jr State Auditor 115 State Capitol Atlanta Ga174 STATE BOARD OF CORRECTIONS As of the closing date of this audit claim had been filed with the Insurance Company and the Insurance Company is making an investigation Final disposition of this matter will be reported in the next report of examination The Department of Audits as previously stated does not audit the store and inmate accounts of the various prison branches Members of the State Board of Corrections on June 30 1962 were Mr C 0 Nixon Chairman Mr W B Morrison ViceChairman Mr L J Norris Sr Secretary Mr E Alvin Foster Member Mr J B Stanley Member Covington Georgia Mt Vernon Georgia Thomson Georgia Forest Park Georgia Louisville Georgia J M Forrester is Director of the Board having been appointed to that office effective January 16 1955 Public Employees Blanket Bond was on file and presented for examina tion written by the American Casualty Company No 422992 dated Feb ruary 28 1962 under insuring agreement No 4 covering J M Forrester as Director for 2500000 J B Hatchett as Assistant Director for 1000000 M H Doyle as Assistant Director Finance and Purchasing for 2500000 R P Balkcom Jr as Warden of Georgia State Prison for 2500000 Hestor Hall for 2500000 as Construction Superintendent and C Edwin Hall as Investigator for 2500000 All other employees and officials are bonded for 1000000 with the exception of Board Members who are specifically ex cluded Financial books and records of the Board of Corrections for the current year are well kept All known receipts for the period under review have been accounted for and expenditures were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the officials and staff of the Board of Cor rections for the cooperation and assistance given the State Auditors office during this examination and throughout the yearSTATE BOARD OF CORRECTIONS TRUST AND AGENCY FUNDS REIDSVILLE STATE PRISON YEAR ENDED JUNE 30 1962 175 Balance FUND 711961 Receipts Payments Athletics and Miscellaneous Transfer from Store Acct 25000 00 Subscription to The Spokesman 7050 Confiscated Cash 4475 Ga WardensAssn 15840 Baptist Sunday School Bd 15 00 Beauty and Barber Shop Supplies 115554 Films Music etc 103771 Books Subscriptions and Eeligious Materials 109384 Aid to Discharged Inmates 338 51 Medical Expenses 17 37 Flowers 11615 Personal ServicesStore Boys 50100 Equipment Repairs Bldg Mtls Supplies and Mlscl 29126 71 Balances 1493418 14 93418 25 288 65 33 386 83 InmatesDeposits 4322498 24392589 24599740 Stores 1833409 SalesPurchases 13334361 11071335 Transfer to Athletics 2500000 Sales Tax Store Acct 19958 176369 180157 76 692 83 379 321 84 391 899 15 Balance 6301962 6 836 00 6 836 00 41153 47 15 964 35 161 70 64115 52177 DEPARTMENT OF DEFENSE178 DEPARTMENT OF DEFENSE RECEIPTS 1962 1961 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 54500000 54500000 Budget Balancing Adjustment 13665600 14925940 Revenues Retained Grants from U S Government 544 769 77 145 228 27 Donations 12203755 12077555 Earnings Recoveries 94000 15000 Transfers Other Spending Units30 84695 2 675 34 Total Income Receipts131855637 95773788 NONINCOME Private Trust Funds 33936 CASH BALANCES JULY 1st Budget Funds State Defense Corps 297591 297591 Budget Funds 38347749 40250448 Total170534913 136321827 PAYMENTS EXPENSE Personal Services 39878408 32259797 Travel 4146379 2780495 Supplies Materials 2091574 2593357 Communication 1766189 1528443 Heat Light Power Water 663023 565830 Publications Printing 89340 94865 Repairs 371792 196980 Rents 273490 256884 Insurance 243863 86531 Indemnities 119 98 Pensions Benefits 2880892 1405719 Equipment 1043080 1305074 Miscellaneous 195609 181949 Grants to CivilDivisions 58439425 21966150 Total Expense Payments112095062 65222074 OUTLAYS Lands Buildings Contracts 27252962 32454413 NONCOST Private Trust Funds 33936 CASH BALANCES JUNE 30th Budget Funds State Defense Corps 297591 297591 Budget Funds 30855362 38347749 Total170534913 136321827 State Defense Corps Account inactiveDEPARTMENT OF DEFENSE CURRENT BALANCE SHEET JUNE 30 1962 179 ASSETS AVAILABLE CASH Budget Funds Military Division Civil DefenseDivision Ga Military Institute Private Trust and Agency Funds Ga Military Institute U S Income Tax Ga Income Tax 233 818 94 69 550 29 5184 39 228 89 726 308 553 62 23615 308 789 77 LIABILITIES RESERVES SURPLUS LIABILITIES Accounts Payable RESERVES For Armory Contracts to Mature 24000858 For Federal Civil Defense 6067626 For Private Trust and Agency Funds 23615 SURPLUS For Operations 445510 300 92099 3 413 68 308 789 77180 DEPARTMENT OF DEFENSE SUMMARY INTRODUCTION The within report covers an examination of the accounts of the Depart ment of Defense combining the Military Agency and the Civil Defense Agency as created under provisions of Act of the General Assembly ap proved February 2 1955 This Department was previously reported as the Department of Public Defense and prior to the year ended June 30 1957 activities of the Military Division and the Civil Defense Division were shown separately FINANCIAL CONDITION The Department of Defense ended the fiscal year on June 30 1962 with a surplus of 341368 available for operations subject to budget approvals after providing the necessary reserve of 445510 to cover outstanding ac counts payable and reserving 24000858 for construction of new armories throughout the State 6067626 for Civil Defense funds and 23615 for Private Trust and Agency Funds held on this date REVENUE COLLECTIONS In the fiscal year ended June 30 1962 126877 was collected in interest on savings deposits all of which was transferred to the State Treasury within the year AVAILABLE INCOME AND OPERATING COSTS State Appropriation for the operation of all divisions of the Department of Defense in the fiscal year ended June 30 1962 was 54500000 To meet expenditures approved on budget 13665600 was transferred from the States Emergency Fund under provisions of State law making total allot ment of State funds for the fiscal year 68165600 In addition to the 68165600 funds provided as the current years ap propriation the Department of Defense received 12203755 from donations for armory construction 94000 from insurance claims and 54476977 from the U S Government for Civil Defense making 134940332 total receipts for the fiscal year From the 134940332 received 3084695 was transferred to other units of the State Government leaving net income of 131855637 The 131855637 net income and the 38347749 cash balance at the beginning of the period made a total of 170203386 available with which to meet expenditures approved on budget for the fiscal year181 DEPARTMENT OF DEFENSE 112095062 of the available funds was expended for current expenses of operating the Department 27252962 was paid for construction of ar mories and 30855362 remained on hand June 30 1962 the end of the fiscal year The first lien on this remaining cash balance is for liquidation of 445510 in outstanding accounts payable 24000858 is reserved for construction of new armories in progress 6067626 for Federal Civil Defense projects and the remainder of 341368 will be available for expenditure in the next fiscal period subject to budget reapprovals Operating costs the past year include payments of 19521012 for Na tional Guard Unit allowances and 37682611 Grants to Cities and Counties from Federal funds for Civil Defense equipment Federal Civil Defense funds from which Grants to Cities and Counties were made were handled by the State Treasurer as Custodian and payments were made on authorizations signed by the State Adjutant General COMPARISON OF OPERATING COSTS Expenditures for the operating costs of the Department of Defense for the past three years are compared in the following statement YEAR ENDED JUNE 30 BY ACTIVITY 1962 1961 I960 Office and Administration State Armories and Ga Military Inst 50812509 40316517 33196940 Catoosa Rifle Range 15000 Natl Guard Organizations 19521012 17092390 17870950 Oonstr of ArmoriesBldgs 27252962 32454413 5534535 State Active Duty Serv 2843128 2939407 3809263 Grants to CitiesCounties 38918413 4873760 6754845 139348024 97676487 67181533182 DEPARTMENT OF DEFENSE YEAR ENDED JUNE 30 BY OBJECT 1962 1961 1960 EXPENSE Personal Services 39878408 32259797 27266966 Travel Expense 4146379 2780495 1887000 Supplies 2091574 2593357 1690194 Communications 1766189 1528443 1365477 Heat Light Power Water 663023 565830 572318 Printing Publicity 89340 94865 29081 Repairs 371792 196980 366122 Rents 273490 256884 116483 Insurance and Bonding 2438 63 865 31 13 440 52 Equipment 1043080 1305074 697851 NatT Guard Units 19521012 17092390 17870950 Pensions 2880892 1405719 1259931 Indemnities H998 147506 Grants to Cities and Counties for Equipment 38918413 4873760 6754845 Miscellaneous 195609 181949 278222 Total Expense Payments112095062 65222074 61646998 OUTLAY Armory Construction 27252962 32454413 5534535 Total Cost Payments139348024 97676487 67181533 Number of Employees on Payroll June 30 78 73 48 Three years premium SERVICE CONTRACT DIVISION On Pages 33 through 37 of the unit report are reported as a memoran dum account only the operations of the Service Contract Division to which the U S Government contributed 40381850 and the Department of De fense 5760000 AUTOMOBILES USED BY THE DEPARTMENT OF DEFENSE The Department of Defense does not own any automobiles However U S Governmentowned cars are used by the Military Division of the De partment and repairs and upkeep of these cars paid for by the Department of Defense183 DEPARTMENT OF DEFENSE BUILDING PROGRAM A building program for constructing new armories was begun during the year ended June 30 1954 and in following pages will be found a schedule of payments that have been made from beginning of contracts through June 30 1962 When the building program was first begun no local aid was furnished and the State paid all of the cost above the threefourths provided by the Federal Government GENERAL Bond of Adjutant General Hearn is written by the Fidelity and Casualty Company of New York F95315 dated January 12 1959 for 1000000 and the condition of the obligation is as follows Whereas the abovenamed Principal has been duly appointed or elected to the office of the Adjutant General of the State of Georgia for the term of office beginning on January 12 1959 and ending indefinitely Now therefore the condition of the foregoing obligation is such that if the Principal shall faithfully perform such duties as may be imposed on him by law and shall honestly account for all money that may come into his own hands in his official capacity during the said term and during the time he continues therein or discharges any of the duties thereof then this obligation to be void otherwise it shall remain in force Earl Bodron Service Contract Officer is bonded for 1000000 with the United States Fidelity and Guaranty Company Bond 231980759555 dated April 8 1955 covering faithful performance of duties Premium on this bond has been paid to March 10 1963 Mrs Daisy B Sills Accountant for the Department of Defense is not under bond Unit Commanders of the Georgia National Guard and the Air National Guard are bonded for 200000 each for faithful performance of duties under schedule bond 2319107129859 effective for the period beginning June 1 1959 and premium has been paid on this bond for four years Books and records of the Department of Defense were found in good condition all receipts disclosed by examination have been accounted for and expenditures for the period under review were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the officials and staff of the Department of Defense for the cooperation and assistance given the State Auditors office during this examination and throughout the year184 DEPARTMENT OF DEFENSE GRANTS TO COUNTIES AND CITIES FOR EQUIPMENT YEAR ENDED JUNE 30 1962 STATE FUNDS Amerlcus City of Atlanta City of Bainbridge Cityof Bleckley County Clarke County Clarkesville Cityof Clayton County Darien City of Dooly County East Point City of Gainesville Cityof Hapeville City of Irwin County Jones County Laurens County Newnan City of Quitman City of Smyrna City of Sylvania City of Tifton City of Turner County 358 26 724 93 625 00 7063 125 26 635 692 93 60615 144 50 3358 50 9222 39010 579 67 299 99 L 000 00 300 00 201 60 1120 00 586 35 400 00 12 358 02185 DEPARTMENT OF DEFENSE GRANTS TO COUNTIES AND CITIES FOR EQUIPMENT YEAR ENDED JUNE 30 1962 FEDERAL FUNDS Albany City of 240106 Americus City of 92190 Atlanta City of 3977092 Augusta City of 166950 Bainbridge City of 189736 Baldwin County 1 607 92 Bleckley County 200000 Banks County 505900 Barrow County 298359 Buena Vista City of 80000 Butts County 240640 Cairo City of 258081 Calhoun City of 27022 Carroll County 613550 Carrollton City of 70000 Chatham County 21 42703 Cherokee County 318820 Clarke County 474800 Clarkesville City of 173000 Clayton County 472518 Cobb County 572990 Columbus City of 105010 Cook County 210000 Coweta County 901320 Crawford County 2 67020 Dallas City of 958223 Dalton City of 71657 Darien City of 185715 Dawson County 104706 Dooly County 63000 Douglas County 392300 East Point City of 550650 Elberton City of 80000 Fayette County 678343 Fitzgerald City of 157520 Forest Park City of 201600 Forsyth County 1463951 Franklin County 217549 Gainesville City of 534676 Gilmer County 438885 Glennville City of 58170 Griffin City of 800000 Gwinnett County 478992 Hall County 1334767 Hancock County 246013186 DEPARTMENT OF DEFENSE GRANTS TO COUNTIES AND CITIES FOR EQUIPMENT YEAR ENDED JUNE 30 1962 FEDERAL FUNDS Contd Henry County 254200 Hapeville City of 321900 Irwin County 180000 Jackson County 865970 Jefferson County 60000 Jones County 431181 LaFayette City of 17010 Lamar County 921708 Laurens County 219900 Lawrenceville City of 136887 Macon City of 162612 Macon County 50000 Madison County 216280 Marietta City of 120000 Meriwether County 449961 Monroe City of 100995 Monticello City of 164875 Moultrie City of 28580 Muscogee County 178852 Newnan City of 378000 Newton County 271800 Paulding County 1263804 Pike County 254588 Polk County 74210 Quitman City of 60000 Rabun County 723205 Reidsville City of 149051 Rockdale County 180732 Rome City of 213412 Royston City of 50000 Smyrna City of 508688 Spalding County 108265 Statesboro City of 106420 Sylvania City of 43911 Sylvester City of 260000 Talbot County 564120 Taliaferro County 297901 Tattnall County 126658 Taylor County 771860 Thomaston City of 122597 Thomasville City of 41460 Tifton City of 265000 Troup County 680758 Turner County 2 39945 Upson County 354485 Valdosta City of 235000DEPARTMENT OF DEFENSE GRANTS TO COUNTIES AND CITIES FOR EQUIPMENT YEAR ENDED JUNE 30 1962 187 FEDERAL FUNDS Contd Walton County 313320 Ware County 283500 Warner Robins City of 456318 Warren County 217640 Washington City of 163152 Waycross City of 166500 West Point Cityof 1114104 Total State and Federal Funds 376 82611 38918413188 DEPARTMENT OF DEFENSE ANALYSIS OF ARMORY CONTRACT PAYMENTS FROM BEGINNING OF CONTRACT TO JUNE 30 1962 Location MILITARY DIVISION Contractor AlbanyAmericus Kng Const Co AlbanyWesting Elec Sup Co AmericusAndru Constr Co AtlantaSam N Hodges Jr AtlantaEdward Johns Assoc Arch AtlantaE C LongContr Atlanta Roberts Eng Corp AugustaTriState Const Co BainbridgeAlbrittonWilliams Inc Baxley Carroll Daniel Contr Co Baxley John Knox Stacy BrunswickWhaley Mintor Co CalhounAmerson Const Co CalhounMorris Hall Arch CantonW B Presley CantonMorris Hall Arch CedartownL L Simonton ColumbusWilliams Const Co ColumbusHuel L Crockett Arch ColumbusAgie Thomas Contr ColumbusRodenberry Talley Arch Cordele W M Crawford CovingtonTaylor Const Co Dalton Simonton Const Co Dawson Americus Eng Const Co DouglasPlant Const Co DouglasvilleW H Cronic Dublin Dublin Const Co Eastman TriState Const Co EatontonAmerson Const Co EatontonMorris Hall Arch ElbertonHerndon Smith FitzgeraldLewis Beverly Assoc Forsyth C A Kendrick Const Co GainesvilleTriangle Const Co GainesvilleJohns Assoc Inc Arch GlennvilleCarroll Daniel Const Co GlennvilleJohnson Whatley Arch GriffinC A Kendrick Const Co HartwellCity Lumber Co HartwellT L Ford HartwellHarpers Builders Sup Inc State Local Funds Funds 14 618 75 14 618 75 8530 15 00000 6 795 50 25 649 66 25 649 67 2 872 76 11 587 00 1 537 00 30 778 37 30 778 38 25 327 50 14174 42 14 541 08 1119 91 18 737 50 18 737 50 14 973 50 15 398 50 1 275 63 11 689 37 11 689 38 911 77 13 372 37 13 372 38 25 250 00 25 250 00 3 487 00 2 627 00 235 00 11 875 00 11 875 00 13 982 87 13 982 88 13749 50 13 749 50 11 67587 11 675 88 10 93416 10 93416 12 498 25 12 498 25 14 868 75 14 868 75 12 94812 12 948 13 12 55613 12 556 14 97938 12 497 50 12 497 50 12112 50 12 112 50 14 436 77 14 436 78 13 439 47 14 325 48 1 082 83 14 938 33 15 10002 1 171 50 11 87612 11 87613 148500 278 00 15 000 00 12532 64 189 DEPARTMENT OF DEFENSE ANALYSIS OF ARMORY CONTRACT PAYMENTS FROM BEGINNING OF CONTRACT TO JUNE 30 1962 State and Local Funds State and Payments Local 7161 Funds Due Federal Total Payments To Total Contractors Funds 87712 50 Contract 116 950 00 Prior Yrs 29 237 50 63062 Payments 29 237 50 63062 8530 8530 8530 65 386 50 87182 00 21795 50 21 795 50 148 869 67 200169 00 49 439 56 49 439 56 1 859 77 8 336 71 11 209 47 2154 57 2154 57 71819 11 587 00 4 94219 4 94219 6 644 81 1 53700 1 537 00 1 537 00 184 670 25 246 227 00 6155675 61 556 75 75 982 50 101 310 00 25 327 50 25 327 50 85 046 50 113 762 00 28 715 50 3 316 81 4 43672 697 79 697 79 42212 112 425 00 149 900 00 3747500 37 475 00 90 841 00 121 213 00 30 372 00 30 372 00 1 275 63 1 275 63 1 275 63 70136 25 93 515 00 23 378 75 23 378 75 911 77 911 77 91177 80 234 25 106 979 00 26744 75 26 744 75 151 500 00 202 000 00 50 500 00 50 500 00 3 48700 348700 3 487 00 2 627 00 2 627 00 2 627 00 23500 85 00 85 00 150 00 i 71 250 00 95 000 00 23 750 00 23750 00 j 83 897 25 111 863 00 27 965 75 27 965 75 82 497 00 109 996 00 27 499 00 27 499 00 70055 25 93 407 00 23 351 75 23 351 75 65 604 94 87 473 26 21 868 32 21 868 32 74 989 50 99 986 00 24 996 50 24 996 50 89 212 50 118 950 00 29 737 50 29 737 50 77 68875 103 585 00 2589625 25896 25 75336 83 100 44910 12 973 40 1213887 25112 27 293813 3 917 51 610 23 36915 979 38 ill 74 98500 99 980 00 24 995 00 24 995 00 y 72 67500 96 900 00 2422500 24 225 00 86 620 65 115 494 20 28 87355 28 873 55 81 636 85 109 401 80 887 85 21 573 45 22 461 30 5 303 65 3183 84 4 266 67 674 69 674 69 40814 89 63005 119 668 40 30 038 35 t 349557 4 66707 729 93 729 93 441 57 i 71 25675 95 009 00 1 485 00 278 00 23752 25 2375225 1 48500 278 00 64 999 46 92 53210 1 323 54 23 423 62 2474716 2 785 48 190 DEPARTMENT OF DEFENSE ANALYSIS OF ARMORY CONTRACT PAYMENTS FROM BEGINNING OF CONTRACT TO JUNE 30 1962 Location MILITARY DIVISION Contractor Lawrenceville Lawrenceville Lawrenoeville Lawrenceville HartwellJames M Hunt Arch Hawkinsville Assoc Builders of Ga JacksonE R Scott Sons Jesup Troy A Nickols Jesup Eugene A Maxwell Arch LaGrangeAndru Const Co Lavonia Christian Hdw Co Lavonia City Lumber Co1 Lavonia Harbin Lumber Co Lavonia Marvin H Smith LavoniaSouth Atlantic Const Co Lavonia James M Hunt Arch LavoniaTurner Concrete Inc Lawrenceville Gwinnett Concrete Prod Co Triangle Const Co Edward Johns Arch Ramser Building Sup Farris Industries Louisville R B Wright Const Co LouisvilleLyman H Robertson Arch Lyons Wilson E Collins Lyons Lyman H Robertson Arch MaconH G Tinker Co MaconW M Good Const Co MaconBernard A Webb MariettaE Jack Smith Const Co MariettaBothwell Nash Arch Milledgeville Evans Const Co Montezuma H G Tinker Inc MonroeW H Cronic NewnanC A Henrick PerryShaffer QuitmanBarber Const Co QuitmanAddy Norris Arch ReidsvilleT D Salter ReynoldsTriangle Const Co ReynoldsJohns Assoc Arch Rome Johnson Johnson Rome Morris Hall Arch Sandersville Troy P Slater Const Co SavannahHugh Jackson Contr State Local Funds Funds 1101 30 13 27750 13 277 50 11 687 50 11 687 50 14 72017 15136 88 1164 43 6 996 07 1500000 71900 1 59500 2 478 29 6353 12184 68 12 659 69 1 212 78 183 00 1 625 92 14 109 71 14 509 71 1 241 65 770 56 335 73 12112 50 12112 50 944 78 12 229 75 12 229 75 953 92 24 914 37 24 914 38 2647397 26 473 97 5 519 73 13 25605 25 443 46 1 509 28 27 838 75 11 228 25 11 694 50 11049 32 11049 31 12 250 00 12 25000 26 439 70 12 626 71 13 56921 984 88 8 937 49 15 000 00 13 436 57 14136 58 13 056 00 SavannahThomas Hutton Assoc Arch 13 69 629 37 715 27 1 075 35 1305600 1 56672 13 629 38 137 226 15 10 838 99191 DEPARTMENT OF DEFENSE ANALYSIS OF ARMORY CONTRACT PAYMENTS FROM BEGINNING OF CONTRACT TO JUNE 30 1962 State and Local Funds State and Payments Local 7161 Funds Due Federal Total Payments To Total Contractors Funds Contract Prior Yrs 3 701 28 688 31 i 63062 Payments 37475 106306 S 63062 2 599 98 6 3824 79 665 00 106 220 00 26 55500 26 555 00 70125 00 39 50000 23 37500 23 375 00 88 32119 118178 24 29 85705 3 444 52 4 608 95 725 53 725 53 438 90 65 988 23 87 984 30 21 996 07 21 996 07 719 00 719 00 71900 1 595 00 1 584 66 1 584 66 1034 2 478 29 2 478 29 2 478 29 6353 6353 6353 7310813 97 952 50 24 844 37 24 844 37 2 924 33 413711 847 24 36554 1 21278 183 00 183 00 183 00 1 625 92 605 63 1 020 29 1 625 92 84 658 28 11327770 28 619 42 28 619 42 3 724 97 4 966 62 826 83 414 82 1 241 65 770 56 770 56 770 56 335 73 335 73 335 73 72 675 00 96 900 00 24 225 00 24 225 00 2 834 32 3 77910 944 78 944 78 73 378 50 97 838 00 24 459 50 24 459 50 953 92 953 92 953 92 149 486 25 199 315 00 49 828 75 49 828 75 158 843 83 211 791 77 52 947 94 52 947 94 5 519 73 5 51973 5 519 73 79 536 34 118 235 85 27 645 40 11 05411 38 699 51 3101 92 4 611 20 940 40 568 88 1 509 28 83 516 25 111 355 00 27838 75 27 838 75 67 369 50 90 292 25 22 922 75 22 922 75 66 295 89 88 394 52 22 098 63 22 098 63 73 500 00 98 000 00 24 500 00 24 500 00 79 319 08 105 758 78 26 439 70 26 439 70 75 758 28 101 954 20 23 369 98 2 825 94 26195 92 984 88 906 45 7843 984 88 71 812 48 95 749 97 23 937 49 23 937 49 81 61944 109 192 59 24 885 84 2 687 31 27 57315 1 075 35 663 35 412 00 1 075 35 78 336 00 104 448 00 26112 00 2611200 4 70016 6 266 88 1 566 72 1 566 72 81 776 25 109 035 00 27 258 75 27 258 75 418 291 70 625 23312 174 69116 32 083 85 206 77501 166 41 20 365 02 31 204 01 9 93217 904 33 10836 50 249 192 DEPARTMENT OF DEFENSE ANALYSIS OF ARMORY CONTRACT PAYMENTS FROM BEGINNING OF CONTRACT TO JUNE 30 1962 MILITARY DIVISION State Local Location Contractor Funds Funds Sparta Carroll Daniel Const Co 13 232 59 1359828 Sparta J Howard Humphrey Arch 1 046 40 Springfield Evans Const Co 14 474 25 Statesboro Gilbert Const Co 20145 71 20 145 71 Statesboro Edwin E Eckles Arch 2 336 90 Swainsboro L L Simonton 13 441 87 13 441 88 Thomaston Simonton Const Co 12 61100 12 611 00 Thomaston Dunlap Roofing Co 3 35000 Thomas ville H H Const Sup Co 11 587 50 11 587 50 Thomson Knox Const Co 1186250 11 862 50 Toccoa J N Braswell Co 12 372 37 12 372 38 Valdosta J N Bray Co 12 936 62 12 936 63 8 743 67 Washington H D Griffen 15 000 00 Waycross Plant Const Co 12 345 68 12 345 68 Waynesboro M H McKnight 1215175 12151 75 Winder W H Cronic ltracted for but no Payments made 21126 25 1 013 373 90 996 052 22 Armories Co Dalton TriState Roofing Co 13 312 00 Hinesville Whaley Minter 14 50411 14 50414 1 131 32 Hinesville Gunn Myerhoff Milledgeville Donald C Larson 3 024 50 Moultrie Barber Const Co 1319000 13 747 80 Moultrie W P Thompson Jr Arch 1 050 57 Swainsboro Daniel Roofing Co 250 00 Tifton Jones Const Co 13 459 97 13 460 00 1 049 88 Tifton Johnson Whatley 57 740 58 44 943 71 1 071 114 48 104099593 193 DEPARTMENT OF DEFENSE ANALYSIS OF ARMORY CONTRACT PAYMENTS FROM BEGINNING OF CONTRACT TO JUNE 30 1961 State and Local Funds State and Payments Local 7161 Funds Due Federal Total Payments To Total Contractors Funds Contract 106 226 50 Prior Yrs 63062 Payments 63062 79 395 63 26 830 87 3 096 43 4 142 83 B 65199 651 99 394 41 43 422 75 57 897 00 14 474 25 14 474 25 111 686 23 151 977 65 40 291 42 40 291 42 6 477 80 8 814 70 1 752 68 584 22 2 336 90 80 651 25 107 535 00 26 883 75 26 883 75 75 666 00 100 888 00 25 222 00 25 222 00 3 350 00 3 015 00 3 015 00 335 00 69 525 00 92 700 00 23 175 00 23175 00 71 175 00 94 900 00 23 725 00 23 725 00 74 234 25 98 979 00 24 744 75 24 744 75 77 619 75 103 493 00 25 873 25 25 873 25 71 231 01 94 974 68 23 743 67 23 743 67 74 074 07 98 765 43 24 691 36 24 691 36 72 910 50 97 214 00 24 303 50 24 303 50 63 750 00 84 876 25 21 126 25 21126 25 5 598 402 77 7 607 828 89 1 599 572 21 272 529 62 1 872101 83 137 324 29 87 024 75 3 393 97 79140 00 3 086 46 80 759 93 3149 64 13 312 00 116 033 00 4 525 29 3 024 50 106 077 80 4 137 03 250 00 107 679 90 4199 52 256 554 75 359 239 04 13 312 00 29 008 25 1 131 32 3 024 50 26 937 80 1 050 57 250 00 26 919 97 1 049 88 102 684 29 i 5 854 957 52 7 967 067 93 1 599 572 21 272 529 62 1 872 101 83 240 008 58195 DEPARTMENT OF EDUCATION196 DEPARTMENT OF EDUCATION RECEIPTS 1962 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 18400000000 Budget Balancing Adjustment 95500000 Revenues Retained Grants from U S Government Vocational Education i 542 044 37 Vocational Rehabilitation Lunch and Milk Programs 413711605 Veterans Training Program 27 390 68 National Defense Program 1 558 489 74 Rural Library Extension 212 827 00 Science Youth Activities 5 000 00 Graduate Fellowships 12 60000 Civil Defense Adult Educ 3500000 Seminar on Alcohol Educ 2 344 97 Donations 16 422 52 Earnings Educational Services 65283066 Transfers Other Spending Units 4 744 818 96 Total Income Receipts 18650224703 NONINCOME Private Trust Funds 1418422 CASH BALANCE JULY 1st Budget Funds 1472315959 1961 151 910 000 00 19 016 323 88 1 409 382 82 3 384 312 32 3 896 627 85 43 743 69 2189 237 83 221 848 00 12 200 00 18 793 77 721 553 32 2 540 476 56 180 283 546 92 23 160 54 9 224 249 41 20123959084 18953095687197 DEPARTMENT OF EDUCATION PAYMENTS 1962 1961 EXPENSE Personal Services 238059123 332813864 Travel 24528536 36437013 Supplies Materials 9246388 11348467 Communication 11436924 14728395 Heat Light Power Water 1046500 809680 Publications Printing 9657460 9308362 Repairs 1202368 1773094 Rents 6603234 12705073 Insurance 372740 36391 Benefits Pensions 18422900 325924562 Grants to Civil Divisions 18106211715 162115 566 68 Equipment 9110871 24485839 Miscellaneous 38416856 25368577 Total Expense Payments18474315615 170072 95985 OUTLAY Building Improvements Personal Services 4 873 60 Travel 31540 Printing Publicity 34927 Supplies Materials Other Costs 53507 247468 Contracts 56116416 5267228 Equipment Furniture 2656 1422674 Equipment Text and Library Books 558509438 463676492 NONCOST Private Trust Funds 1418422 23160 54 CASH BALANCE JUNE 30th Budget Funds 1033543030 1472315959 201 239 590 84 189 530 956 87mttm hi 198 DEPARTMENT OF EDUCATION CURRENT BALANCE SHEET JUNE 30 1962 ASSETS AVAILABLE CASH BUDGET FUNDS IN BANKS State Funds Administration no 39515 Instruction and Instructional Material2293 881 85 Vocational Educ l 137 62216 Lunchroom Division 1124918 Surplus Commodity 348710 Surplus Property 19722368 Special Funds 3951652 379337564 Federal Funds Vocational Education 18243497 Veterans Related Training 26710090 Lunchroom Division 86357314 National Defense Program 897731 66 2 210 840 67 IN STATE TREASURY For Operations120383821 For Outlay312737578 433121399 Total Budget FundCash 1033543030 PRIVATE TRUST AND AGENCY FUNDS IN BANKS Teacher Retirement 42991 Social Security 1305498 1348489 ACCOUNTS RECEIVABLE General Administration 2441864 Instruction and Instructional Material 2707416 Vocational Ed 46167 Surplus 53 24a 10 Veterans Related Training 152300 10672357 10 455 638 76199 DEPARTMENT OF EDUCATION CURRENT BALANCE SHEET JUNE 30 1962 LIABILITIES RESERVES SURPLUS CASH LIABILITIES ACCOUNTS PAYABLE AND PURCHASE ORDERS OUTSTANDING General Administration 15443085 Instruction and Instructional Material 176093947 Vocational Education 102854872 Lunchroom Division 6 314 29 Surplus Commodity Division 97807 Surplus Property Division 5 35887 Veterans Related Training 2762645 298419672 RESERVES SPECIAL COMMITMENTS School AdminCapital Outlay312737578 County School Superintendents 973919 Scholarships for Prospective Teachers 44 931 90 National Defense Program 1164 99715 Lunchroom Division 86849080 Special Funds 3422300 524975782 CONTRACTS TO MATURE General Administration 4000000 School Administration Area Trade Schools 31975807 Instruction and Instructional Material 13 399 72 Vocational Education 28908509 Surplus Commodity Div 90880 66315168 UNEARNED INCOME General Administration 48401 Instruction and Instructional Material 546 60908 Surplus Commodity 157466 Surplus Property 24511091 Veterans Related Training 240 99745 1 03477611 FEDERAL FUNDS Vocational Education 288000 Special FundsCivil Defense 5 29352 8173 52 OTHER Private Trust and Agency Funds 1348489 SURPLUS In Banks 9802 In State Treasury 50200000 50209802 1045563876200 DEPARTMENT OF EDUCATION SUMMARY INTRODUCTION The operations of the State Department of Education for the fiscal year ended June 30 1962 are reported herein covering the following divisions and funds AdministrationState Department Grants to County and City School Systems Instruction and Instructional Materials Lunchroom and Milk Programs Vocational Education Veterans Training Program Surplus Commodities War Surplus Property Special Funds Capital Outlay Funds National Defense Education Program Separate reports have been filed covering institutions operated by the Department of Education as follows North Georgia Trade and Vocational SchoolClarkesville South Georgia Trade and Vocational SchoolAmericus School for the Deaf Academy for the Blind Vocational Rehabilitation FINANCIAL CONDITION The Department of Education ended the fiscal year on June 30 1962 with a surplus of 50209802 after providing reserves of 298419672 for liqui dation of accounts payable and purchase orders outstanding 524975782 for special commitments and capital outlay fund 66315168 for contracts to mature 103477611 for unearned income and 817352 for Federal funds on hand Private Trust funds held by the Department on June 30 1962 amounted to 1348489 50200000 of the above 50209802 surplus has been allocated for con struction of facility at Warm Springs Excerpt from minutes of State Board of Education meeting on Septem ber 13 1961 is quoted as follows WHEREAS the construction of the trade training center for the physically handicapped at Warm Springs under the State School Build ing Authority is not feasible at this time and201 DEPARTMENT OF EDUCATION WHEREAS the funds for the construction of the facility must be provided at the earliest possible date in order to match available fed eral funds therefore The State Board of Education hereby resolves that funds be provided for this project from such sources as may be available and authorizes the State Superintendent of Schools to prepare such budget amend ments as may be needed to make available the necessary funds Total undrawn appropriation funds in the State Treasury on June 30 1962 were 433121399 of which 120383821 was for current operations and 312737578 for capital outlay allotments These amounts are gross credit balances before taking into consideration provisions for liquidation of outstanding encumbrances AVAILABLE INCOME AND OPERATING COSTS State Appropriation for the operation of all of the units of the Depart ment of Education in the fiscal year ended June 30 1962 was 16400000000 which was decreased to 16300000000 by budget adjustments Appropriation for capital outlay for the year ended June 30 1962 was 2000000000 which was increased to 2004500000 by transfer of 4500000 as a special appropriation from the State Emergency Fund to meet expenditures approved on budget under provisions of State law In addition to the income from appropriations the Department received 753281281 in Grants from the U S Government 1642252 from gifts and 65283066 from earnings making total receipts for the year 19124706599 From the 19124706599 received 474481896 was transferred to or from various units as listed below leaving 18650224703 net income available to the Department of Education TOState Personnel Board for Merit System Administration State Employees Health Ins Academy for the Blind School for the Deaf North Ga Trade and Vocational School South Ga Trade and Vocational School 779540 764076 39504608 64366744 70456230 76794833202 DEPARTMENT OF EDUCATION University Branches Womans College of GaMilledgeville Georgia Southern CollegeStatesboro Georgia Institute of TechnologyAtlanta Abraham Baldwin Agriculture CollegeTifton University of GeorgiaAthens West Georgia CollegeCarrollton Fort Valley State CollegeFort Valley Ga State Col of Bus AdmAtlanta Other UnitsVocational Rehabilitation FROMWelfare Department Welfare Dept Tr Sch for BoysMilledgeville Health DeptMilledgeville State Hosp Health DeptBattey State Hospital Health DeptSchool for Mental Defectives 969925 109308 4272026 1020971 12934900 70529 1489061 235346 203234408 1799471 29054 666617 14449 11018 474481896 The 18650224703 net income together with 1472315959 cash balance at the beginning of the fiscal year made total funds available 20122540662 From the 20122540662 funds available 368103900 was expended for administration and supervision 18106211715 for Grants to County and City School Systems 558509438 for library and textbooks and 56172579 for buildings and improvements and 1033543030 remained on hand June 30 1962 the end of the fiscal year Of this remaining cash balance plus 10672357 accounts receivable 298419672 is reserved for liquidation of accounts payable and purchase orders outstanding 695585913 for special and restricted purposes and the 50209802 remainder represents the excess of funds which have been provided over obligations incurred and will be available for expenditure in the next fiscal period subject to reapprovals203 DEPARTMENT OF EDUCATION COMPARISON OF OPERATING COSTS Expenditures for the operating costs of the Department for the past three years are compared in the statement following BY ACTIVITY 1962 YEAR ENDED JUNE 30 1961 1960 Grants to County and City School Systems18106211715 Direct to Sen Bldg Auth 6877600 Administration 2121706 42 Instruc and Instruc Mat 621639572 Lunch Room Program 12298381 Surplus Commodities 8602818 Vocational Education 54779453 Vocational Rehab Veterans OnTheJob Trg 3576315 War Surplus Property 308 504 28 National Defense Funds Special Funds 5391978 Scholarships for Teachers 66800 Scholarships for Prospective Teachers 26665530 162 115 566 68 147 550 097 85 1 505 461 74 5 257 777 55 109 474 97 65 599 63 547 690 09 4 662 482 83 36 380 38 278 377 80 58 402 27 8 676 00 138 746 80 1153 57907 5 444 776 60 107002 29 62 998 20 564 036 86 4 209 597 86 37 904 75 234 528 60 4 586 23 35 40302 28 684 00 190 889 976 32 174 784 636 74 159 433195 33 BY OBJECT Personal Services 2380 Travel Expense 245 Supplies Materials 92 Communication 114 Heat Lights Power Water 10 Printing Publications 96 Repairs 12 Rents 66 Insurance Bonding 3 Pensions Retirement 184 Indemnities Equipment 91 Miscellaneous 384 Grants 181062 Trainee Costs Voc Rehabilitation 591 23 3 328138 64 2 925 557 49 285 36 364 37013 312 593 34 463 88 113 484 67 92 643 68 369 24 147 283 95 127 052 61 465 00 8 096 80 9 456 81 574 60 93 083 62 74 205 60 023 68 17 730 94 27 099 65 032 34 127 050 73 132 405 44 727 40 363 91 31 704 88 22900 247 486 42 207 994 78 5000 108 71 244 858 39 136 73302 168 56 253 685 77 113 560 91 11715 162115 566 68 147 550 097 85 3 011 759 20 2 762144 66 184 743 15615 170 072 959 85 154 503 300 72204 DEPARTMENT OF EDUCATION YEAR ENDED JUNE 30 1962 1961 1960 OUTLAY Bldgs Improvements 56172579 6068523 44522888 Equipment 558509438 465099166 448466573 190 889 976 32 174 784 636 74 159 433195 33 Number of Employees on Payroll Administrative 206 206 168 Instruc andlnst Material 97 102 94 Vocational Education 66 67 67 Veterans Related Trg 5 6 5 Lunchroom Division 24 16 18 Surplus Commodity 12 11 10 Vocational Rehabilitation 262 229 Surplus Property 42 43 37 Special Funds 4 456 713 628 Vocational Rehabilitation reported under separate cover for fiscal year ended June 30 1962 GENERAL Membership of the State Board of Education is as follows Paul S StoneFirst District Waynesboro Motor Courts Waynesboro Georgia Robert Byrd WrightSecond District Moultrie Georgia Thomas NesbittThird District Cordele Georgia James S Peters ChairmanFourth District Manchester Georgia David F Rice Fifth District Atlanta Georgia Francis F ShurlingSixth District Wrightsville Georgia Henry A Stewart Sr ViceChairmanSeventh District Cedartown Georgia20 DEPARTMENT OF EDUCATION Lonnie E SweatEighth District Blackshear Georgia Mrs Bruce SchaeferNinth District Toccoa Georgia Zack DanielTenth District Lavonia Georgia In the fiscal year ended June 30 1956 the State Department of Educa tion charged the Johnson County School System with 6641600 for over payments from the State to this School System based on pupil enrollment figures submitted by the Johnson County Board of Education in excess of actual pupil enrollment 1545075 of the 6641600 was collected by the State by deduction from May and June 1956 allotments in the fiscal year ended June 30 1956 and 1019300 was collected in the year ended June 30 1957 by deductions from allotments to the Johnson County System leaving a balance to be collected by the State in future periods of 4077225 Minutes of the meeting of the State Board of Education held on Mon day August 12 1957 show the following resolution passed by the Board re garding the collection of the unpaid balance due the State by the Johnson County School System Senator Shurling asked for the Board to reconsider the charges being made against Johnson County for padding discovered in the system He made a motion that the collection of Johnson County funds be sus pended until it is possible to arrive at a more accurate amount for the County to replace He said that the figure being used is an approxi mate amount There was a second by Mr Duncan and the motion carried No deductions have been made from allotments to the Johnson County Board of Education to apply on the above charge during the past five fiscal years Claude L Purcell is bonded as State Superintendent of Schools in the amount of 1000000 as required by law with the Columbia Casualty Company bond No SB228528 dated January 14 1958 Continuation cer tificate is on file showing bond in effect to December 31 1961 The condition of the obligation of bond No SB228528 is as follows That if the Principal shall faithfully perform such duties as may be imposed on him by law and shall honestly account for all money that may come into his hands in his official capacity during the said term then this obligation shall be void otherwise it shall remain in force206 DEPARTMENT OF EDUCATION All employees of the State Department of Education are bonded for 500000 each under Public Employees Blanket Bond No S111207 written by the Lumbermens Mutual Casualty Company dated November 10 1959 Coverage is under Insuring Agreement No 4 the provisions of which are quoted as follows Loss caused to the Insured through the failure of any of the Employees acting alone or in collusion with others to perform faithfully his duties or to account properly for all monies and property received by virtue of his position or employment during the Bond Period the amount of indemnity on each of such Employees being the amount stated in the Table of Limits of Liability applicable to this Insuring Agreement 4 All receipts disclosed by examination have been accounted for and ex penditures for the period under review were within the limits of budget ap provals and supported by proper voucher Excellent records are kept of all financial transactions of the Department of Education Appreciation is expressed to the members of the Board of Education the State Superintendent of Schools the Superintendent Emeritus and the officials and staff of the Department for the cooperation and assistance given the State Auditors office during this examination and throughout the year207 DEPARTMENT OF EDUCATION a t o t a a CD 3 3 CO H 03 W o Q O O ffl o Eh W Q o t CO CO 03 to O T 2 a CO a O J2 ra 3 hH Til g 5 cd o CO CO aj CD o CO O CO o CD 00 o CO CD 88 5 oi CM CO CD CM CD 00 o 00 CO CD CO t il o Q H CD cd C hi o a a o 3 rf 0 cd W u 1 a T3 W fe d iH cm 03 w 5 a ao o a a 21 43 n 88 a w 5 cj o d Q o ih 3 S J a a CD CD O o o3 cj n S a a en 0 en en J a a OS 03 o o E Sh cp CD a a CD 3 A oS s ft ps CD w S ft 2 oo o O o o mow a a aS ccS M M ccS 03 M M a a cd ccS o o CD CD CD CD CD i a w s 60 2 a a H en a s a a 03 03 o o m CD CD a a 60 Ph a p Jj CD s CD a a 03 A3 O CD s w a a a S 2 H M g 03 5 o s s OS 03 u O 9 O O M M W M J I CD CD CD CD CD a a a a a a j j a208 DEPARTMENT OF EDUCATION oooto8co8 8 co id id co id cj o o id 8 o S o h co CO W CO 9 a o si CD ai a o S S h m o CO W is a 11 a 3 z a H Q O 3 o 3 3 O A W j O n H OS h o hI tH s Eh w a g CO 8 8 8 QO a m H o o 22 ii 09 SI M o CO rj O o 2 o g O p 11 n o o 3 3 03 03 rl pH o o o o Oi OS Oi Ol ii rt fl 11 d CO a o fl a P a a Vh H o o a co O 05 S s a en ci 0 0 X iz CO 3 S3 03 O Pi o r CO TO 03 OS CO M o O 3 a a P ph CO 2 el a cd 03 S P4 3 i J a o O o O g 03 S o3 p9 T3 o o O a 03 OS WfQpq 03 a o a o o 03 O O PP PQ209 DEPARTMENT OF EDUCATION 8 lO 00 in CM CO CM t 00 lO o to o 8 oo rt O tH O ri CO CO in CM oo t o 0 fl tCQ CO tH 00 CM CD tH 00 1C3 CD CO O CO 8 CM 00 O CO co 8 00 1C3 CM 00 00 CM tH CO tH o in 8 8 CO o 88 S 3 8 2 go O r 03 171 pq o o rt 3 ccf o3 Ph 3 3 r CO CD O a a o O O r hi o o rt a a a H Ph 5 eS ccf g a a a a a 03 03 f n pq pq pq pq pq a a S a a o Ph s cu c3 o CD n a pq pq 03 CO CO CD rt CD rv fh T3 S a o3 pq n b o h a ol a CD 03 M 03 o o CO D CO M a oj 0 a a o IH M ifl 5 O o o a a 3 a p Ph ft o pm a 8 4 o D rt J co m a a pq pq a as pq o a a 03 03 O O CD a a a a O 03 o o a a o CO M 03 03 o o B a rt D O CO o3 73 23 rt 5 o o CO 0 rt M Q a a oS a a to rH a 5 o O O ft 3 Ph 8 a d ft m P7 to a co CO Ph 2 Ph rt Ph Ph Ph co a a goo o o o O O O co Q 12 S rt aS S 42 2 I I o a a o o o o o o 03 CD ft o o ta o a Ph O a M 3 o Ph Ph to o a a Q o o a J ft ft a a a o o o o o o210 DEPARTMENT OF EDUCATION SJ f 3 0 5 s M 0 OS H S3 w3 K o 05 a CO 1 04 11 c3 E S Ex CO H is fa 3 is 05 a 13 a l Q W O 3 o Q e3 3 ed o 1 ca o o pa 05 1 5 fe Ph o 5 ij HH Ei a o GO to O a o o O O o in CM cm in CO CO O 2 o o ei in rH iH CO m o cm oj 00 iri d o d CO o o cm co CM OJ t o 0 3a CO 0 4H CU CD KS o Ph CD H rt rH H ii 5 3 3 o o o o o m CD o 5 O o CO a o 6 g OS CO d a 5 W tH h CD CO W O o c O Ml B S 8 S co Eh t4 73 2 O o a s o 3 3 a r r tH M M M M O O O O Q O O c o W d 3 3 a 3 CO dj 5 a 3 lH P4 to rH 03 r3 3 cS 03 R fl H c O 0 i ci ft a Ph CO pd CS p p q Ph a P5 co a Ph 3 tS c O M 3 h a a rl rC H 3 o rl H rH rl 03 03 R P pq co a Ph X o Q CD D O O R P P R P211 DEPARTMENT OF EDUCATION 8 8 CM o rH OS lO iH O h in n CO M t CM Cf t O 8 Q Ji CO CO o m o o in pi M O O iH O o oo jk Ob CD 00 3 d o H Pn 12 p d 2 o Q Q o O Pi r M 1j o a d a N o Pi U fi al A W w C ii M OS H O M ft o 13 9 5 o o a P ri o 3 o d Q H H o n d CD g m 2 03 CD a O OTQ 3d g ft 60 r Pn 03 o o d d d t3 in u x o 2 j d cs y o 03 d d d as o a o 2 o 03 0 s ft h o O Pi pi c3 d M CD 0 o O o 03 CD O P ft CD 2 P4 J Ph cd Pi H H O FJ S 5 03 Pi d o PJ n o3 x o O W 03 CD a s 03 t d m o es Ph Ph W Ph Ii Pi Pm cS M o P5 o o Ph Ph o o Ph pq b s 03 u u P Ph Pi 03 fq CD 85 1 So h M M P4 fH 212 DEPARTMENT OF EDUCATION o El o o iti Ui 01 u n 0 Pi p J X w I CO fa Da W o Pi S fa S fa Q iz O o pq fa O iP H H a fa ts Q fa Q iz h tf fa O 1 w3 13 3 o w O e 8 8 CO iH GO CD CM W O iH CO CO CD O CD 8S o o 00 05 CO 00 to en 1 iH o SO CO oi OJ w h n od m h oi tJ w to m 213 DEPARTMENT OF EDUCATION 8 8 o CO CO CM CO S3 GO CM CO si GO in CO 5S CO 00 5tf o OS H O g os co 00 O r4 I CO il M 38 Tj O CO CO Tl CO CM CO CO CO in iH 00 CM o tH o CM t fc OS OS CO IO lO cm co m CO CD O i 5 6 m H 8 c ft 8 CD 2 3 SS H CO Fh n W 0 CD S Cd nT 03 03 H m C3 OOK o m Sh a o n 2 a 3 9 Ph S o cJ 03 www o o M 0 IS 2 m ph a la H M cc3 03 w w d CD rt d co D a o 3 s d n H h tj Co CO CD WWW TC J ri WWW W Ph be o a x w w o T3 O 3 o d s o 03 CS 3 S a O O pj 2 3 a a CCS o S a 5 o o CD CO CO a a flfl23 M HI fl s 2 o co rf CD fl H a a s s o reel D HI S Ph cd d o CD O XM o O X o ra 3 J J J J CD ft oq 3 j Ph 8 a BMJ a o M o o pq i Ph cc3 3 a a cj c3 fl d CD CD CD CD CD CD CD 2 J J J J 2 a a a a a a a W M S Hi214 DEPARTMENT OF EDUCATION a O 11 rrl in Ih a J2 a ll X H CO H CO a o tf p P S o n W fc fc Q 15 W Q o fc o w pq tf Ek O J ii H H Q CO CO K 3 w u d n 3 h Q 3 18 3 2 to 5 00 CD oo g 5 00 X CS CO 1 o in 8 CM 00 co CO 11 r1 oo 00 o CM c cc CO X CO CM lO 11 ro tit m cu CO lO 11 B rH M CO C5 CO i1 CD CO CO i pi o i M M M CD O en fl 11 hi O 03 i o CD 03 2S o ft o 3 P4 Pi ki Pi cd s S S v5 S ST 2 o O r o CD pc O O PJ O M o o O o a j P4 c o o m S3 ti 3 og Pi r 3 bX m j Is o 3 03 D O o A M M Pi o 33 03 CJ O O O O 03 o o CD ft 2 O M 3 s P o tf A J q Q C3 fl CJ rn M m CD 0 Sh ft CO fl m a a o 3 o3 P4 M W w o ft o 03 co CD CD a a a a iHi333H3iiSSSSSSSSSSSSgg215 DEPARTMENT OF EDUCATION CO to o 00 9i CO 8 s lO o o o CO CJ5 t CO H o o o o CM rH CO o CO CO 8 o O to o o A o to fl 12 CD 3 d m o o a o d 3 D CS d oS a is d d o o w o o o CO Q sli fj 3 H I 3 w 3 3 A A o d to Mto a 2 o 3 oj m PM CO H 5 o M o c pq o o 3 a 3 to co O CO co a d d o a cci d 03 CD Sd o a j So 4l bd O d S oj d O d d O cij cd M d a d OHWhh O CD d fH N p a g u n n c ei u M to o o d 5 Hhlhl d o ft cS a cd 3 o o a c Q d d o H j j j j j cd cS oi cd cd aS aj a3 B fc d a w O d S CO o cd r4 tH A OS 03 d S 3 O CD o d pq go A ft C8 CD OH W O M o d co o d CO o 5SS43 as a rj Cfl is is is is Z Z Z Z Z Z Z Z A O A c3 og O CD A A o o fc IZI o z i2 d 3 d X o d P a CS o3 O PL216 DEPARTMENT OF EDUCATION o o o o Q O O t O a in t c o o S CO ci Tii m id 6 oi in a 2 o w n Q 0 a i J x w H K o a Q O o n o H W a w 1t CD o o a o X 02 fH iJ z 19 O H Q W OS w o rH 2 2 S w ctj X o ccj M CD a 88 00 o O CO in o cc O o cd d M S 0 o tf o O M a 2 o o cs CD CD Ph Pl ps o R Q O O o a R s 2 O 2 cS I235 14 o I ft cj o CLlfLPLpLaHPMlPHlpHl in CD 3 R cfi c3 CD PM tn o k cS c3 4l H CD PS c C eg 3 m O CD fc s CS z a m q T T V r O R R 3 Ph Pm a a PS PS CD CD PS PS 43 O s CD R Ej H S3 CD S3 I Co a CO t CD O PS PS Cm o 3 PS PS217 DEPARTMENT OF EDUCATION iI O il s o Cv O CO 00 ii co CO CO C 00 3 C2 o o CO c 8 c o Q O in CO en o o 1 00 in o o 5 ll OS rH t 00 00 t CO CO OS 8 o OS in CO CD CO 8 m o co m SS88 88 iH W LO O W rl M iO lO rH tH s OS 218 DEPARTMENT OF EDUCATION a 11 H rH CO lO M o a t i ai h t t CO 00 CO rH rH 02 H 9 a O PS P P S H o o M o H Q Q a io at a O o CM G d oi 00 o H Oi CM T o CO rH o J3 rH 02 3 m 5 p 15 Q H Q W 03 P ca v i ca 3 s H W ca rt o 8 3 2 p O Co m O S2o o D D CD ri 0 X Ed tfi a u a ph i Si m o cc5 a s s w o o fi Pi pH 0 0 M M oi h h Mifi S 2 H O O g ri h 01 S O CD cfl 2 IH o 03 o 5 a Pi 3 4J J J J J g J En en en 5 en En en En cfi en cfi en a a a a pppp a a PPP5 p p sd fl rf rt P P P P a O c3 O A 3 0 3 S Is 2 2 S cS z CD C3 0J cd a O o pq CD M CO Pm tf flog CD 3 3P cd TA H 219 DEPARTMENT OF EDUCATION to 0 Oi CO 0 0 0 05 in iH iri 0 CO 00 CO CO 0 in m Cvj CO rH CD 00 z CO 0 CO Ii iri i CO rH o co 95 CO s CM 0 CO iri CD CM CN 00 CO CM O cd in CO cd in I I 8 8 8 8 A cs O d a o a a cd w iS s o CO p Sh M fa fl ml CO 1H eg Ph O 3 Ball 35 o O co ft el jj CD IO H fH f CO Q C3 CD CD CO CO CD CD M3 3 go el s w s a S co CO 55 el p 3 fc fr CO CO CO CO CD CD m Pm Ph Ph cp l el fl CD CD el el CD CD CO CO X CO CO CO CD H H a s s M el n CD I 3 a I co 33 3 fa a m S P M M H el CO a a fl co o3 D CO X O CD o220 DEPARTMENT OF EDUCATION GRANTS TO COUNTY AND CITY SCHOOL SYSTEMS YEAR ENDED JUNE 30 1962 SYSTEM Totals Appling 94047703 Atkinson 44626237 Bacon 56647550 Baker 39683616 Baldwin 97549786 Banks 44928092 Barrow 53524140 Winder 20503108 Bartow 93074964 Cartersville 44733352 Ben Hill 29891430 Fitzgerald 43748096 Berrien 77342396 Bibb 484137527 Bleckley 53905005 Cochran 38838835 Brantley 47817285 Brooks 73742743 Quitman 28030610 Bryan 51237644 Bullocn 149278679 Burke 116377537 Butts 58462596 Calhoun 52322145 Camden 64103047 Candler 51189417 Carroll 140254483 Carrollton 41397307 Catoosa 106622937 Charlton 36500089 Chatham 586823244 Chattahoochee 99 254 66 Chattooga 74909327 Trion 18797175 Cherokee 106657206 Clarke 1 592 33775 Clay 35972421 Clayton 221215476 Clinch 47590603 Cobb 418494133 Marietta 898 888 42 Coffee 133327251 Colquitt 148251712 Moultrie 493 57518 Columbia 82135739 Salary of General Capital Superin Fund Fund Regional tendent Allotment Allotment Libraries E 600000 803 031 88 96554 08 720000 390 325 45 35 600 00 5 319 96 480 809 86 60 800 00 5 319 96 305 669 33 75030 52 5 319 96 815 345 28 113 390 62 5799 96 329 840 84 104 560 74 600000 417 789 81 93 447 21 152 179 42 40100 00 600000 806 067 83 68 292 85 16 500 00 373 336 22 48 552 14 4 92000 264 291 71 20 000 00 396 208 82 23 701 57 6 00000 579 190 37 156 555 89 6 000 00 4 263 581 72 236101 36 5 45000 5 319 96 197 064 49 331 200 00 245 455 41 131 295 74 600000 369 556 29 90101 56 6000 00 568 353 25 137 911 21 203 080 46 68 251 73 5 319 96 368 290 08 128 736 58 600000 1 247 55110 153 754 00 2 00000 5799 96 999 653 36 129 444 64 600000 408 707 70 152 998 00 600000 422 86010 52 200 00 5 319 96 563 609 56 52 300 00 600000 384 783 58 103 900 60 7 200 00 1 182 924 01 147 661 92 8 00000 340 785 30 57 912 07 5 799 96 904188 92 115 365 96 600000 318 759 60 28 900 00 4 814130 22 615 33297 4 50000 3 96000 84 379 86 940000 600000 624 304 96 70 300 00 12523572 56 643 05 5 799 96 883 523 67 126 460 21 300000 6 00000 1 263 826 90 202 235 08 500000 5 319 96 252 593 35 90 424 72 5 799 96 1 894 732 89 175 540 77 600000 333158 23 122 387 07 6 000 00 3581 309 82 361 030 65 4 000 00 658 460 38 122 063 07 2 760 00 1136 895 22 138 872 62 2 000 00 6 000 00 1186 624 44 234 241 72 7 827 00 359 544 92 85 386 22 4 920 00 695 543 92 92 053 26 221 DEPARTMENT OF EDUCATION GRANTS TO COUNTY AND CITY SCHOOL SYSTEMS YEAR ENDED JUNE 30 1962 Fed Voc Redev 1 Lunchrooms National Civil Vocational Veterans Defense Defense2 Related Regular School and Science State Federal Training Program Milk Testing Youth3 2 51239 10 097 30 3 208342 1071950 45317 902529 23470 4263 40 6041 53 1 671 37 92592 2 280 47 3 802 80 277373 734168 3347 00 1 290 70 4 296 00 2 416 61 336 81 2 476 23 5 534 36 2 83200 13 514 01 7153 56 12 408 07 1500 2 26017 4 396 43 545 52 1 862 26 8 32107 1 638 40 5 691 74 155486 798 31 1 86034 279 99 4034 61 2 34676 4169 96 60 002 181 83 6 266 08 12775 54 412212 10 543 39 1 248 54 6241 76 5 302 47 3 337 71 9 314 68 526 20 3 574 32 4167 35 143472 3109 81 1 480 00 349 50 2 325 63 2 46618 7839 45 179913 10 053 68 132 40 9 62002 2086 91 798556 96 542 31 43 548 85 1 66508 69 265 20 3 04716 44133 20 753 36 76752 63 3100 74 369 99 4 21416 1 343 88 2 608 43 17013 4 910 50 554532 325 90 156315 1 20297 12132 06 652243 85470 4450 81 581 56 4 28202 1055 44 2874 89 180002 115 35 2 749 60 5 904 30 72812 53245 20 855 62 8 947 93 1475 31 17 663 91 8 208 28 26 210 64 120002 1 67976 9 773 09 7 460 95 2 562 58 7 401 03 1171 52 3 550 47 4 06917 1 34616 6 782 94 1 766 35 11 91819 1721972 6 476 48 50316 4 277 45 5206 2 502 30 8764 94 2 878 37 5 603 28 68934 5 321 25 478614 934 80 5 478 46 4 260 61 13 081 40 6 844 96 18 683 38 4 086 36 9 62219 180 002 270918 6 83076 2018 92 3 716 84 8138 3 447 00 15 686 51 4 476 84 17182 80 8809 3 428 85 5 661 55 825 02 1 33778 168 23902 47 47720 21 024 02 65 592 72 929 04 47 46213 585 76 82151 09 1 840002 483073 528 63 7 510 30 17 344 32 11 295 81 3 821 81 7 987 44 42976 537 20 206504 90400 2156 98 250030 4 879 84 3 619 68 18 338 53 4 33778 14052 09 60002 44 491 87 1605502 28 875 51 5518 60 19 914 77 420002 887 33 4 57475 2 810 25 1 37180 1 742 05 1 480 54 3 94637 26 733 71 13 805 00 90115 52 143374 3 09815 597030 720 32 3138 22 11 255 67 4 648 06 31140 47 64 372 92 27 209 82 93 973 92 39 839 60 42 908 20 17 680 90 6 008 59 11 927 68 2 539 24 16 527 32 2 868 56 17 644 26 1 330 76 11 834 53 1 540 65 10 72013 16 482 79 23416 18 846 23 21 872 77 1 557 39 3 193 65 9 550 25 3 729 52 8 740 46 1 20806 3 956 30 9 324 56 5 359 84 8 991 45 222 DEPARTMENT OF EDUCATION GRANTS TO COUNTY AND CITY SCHOOL SYSTEMS YEAR ENDED JUNE 30 1962 SYSTEM Totals Cook 65058442 Coweta 87030053 Newnan 57056231 Crawford 35196205 Crisp 95398205 Dade 46796474 Dawson 30402931 Decatur 135244131 DeKalb 733538845 Decatur 53674996 Dodge 109337512 Dooly 88485035 Dougherty 352425993 Douglas 84051938 Early 80445479 Echols 14715388 Effingham 69239630 Elbert 96904325 Emanuel 116740300 Evans 49785325 Fannin 81791881 Fayette 60575722 Floyd 161030509 Rome 94739241 Forsyth 59931589 Franklin 770055 22 Fulton 501352096 Atlanta 1176683750 Gilmer 58050856 Glascock 19287586 Glynn 162727502 Gordon 56750682 Calhoun 41998642 Grady 105460165 Greene 71877582 Griffin Spalding 146929889 Gwinnett 196318028 Buford 21933531 Habersham 95020047 Tallulah Falls 10 445 83 Hall 173248890 Gainesville 412 22018 Hancock 67745528 Salary of Superin tendent 8 5 319 96 6 000 00 4 920 00 5 433 30 6 000 00 5 319 96 4 920 00 6 000 00 3 960 00 5 679 96 6 000 00 5 319 96 5 799 97 5 999 99 5 319 96 6 000 00 6 000 00 6 000 00 5 319 96 4 920 00 6 000 00 5 319 96 5 319 96 5 799 96 6 000 00 6 000 00 5 400 00 6 000 00 6 000 00 6 00000 6 000 00 6 000 00 6 000 00 5 319 96 5 319 96 General Fund Allotment Capital Fund Regional Allotment Libraries 533 710 469 294 815 391 219 1133 5 866 419 840 678 2 694 698 662 122 582 813 936 372 694 430 1 242 778 516 651 4 298 9 516 439 144 1411 478 298 878 599 362 60 I 017 58 i 630 88 791 57 833 97 885 09 687 43 484 53 528 89 66410 096 41 47014 388 37 58511 556 09 294 75 352 29 063 54 648 01 022 38 19716 747 45 621 35 683 58 814 80 882 78 387 61 66610 037 26 195 64 927 36 557 17 214 09 34314 487 02 1 249 550 10 1 681 788 72 124 799 27 789 210 20 5 556 70 1 546 44116 289 449 89 574 435 73 82 114 78 44 85 52 70 153 855 79 206 168 523 113 106 13 76 103 131 104 90 148 155 121 48 884 65 261 04 549 89 60000 626 76 086 00 717 52 096 00 12 000 00 447 217 112 37 116 64 102 131 92 423 37 066 71 17516 526 63 285 71 480 77 900 00 200 00 487 86 444 21 637 50 635 48 544 28 579 35 029 33 401 04 019 21 185 93 340 27 595 36 308 89 600 00 034 57 300 00 765 69 351 69 500 00 153 167 27 195 127 78 90 702 20 116 228 00 2 100 00 103 552 07 89173 26 83 498 21 7 000 00 5 000 00 1 500 00 5 950 00 15 000 00 6 000 00 500 00 6 000 00 5 000 00 3 000 00 3 000 00 223 DEPARTMENT OF EDUCATION GRANTS TO COUNTY AND CITY SCHOOL SYSTEMS YEAR ENDED JUNE 30 1962 Fed Voc Redevl Lunchrooms National Civil Vocational Veterans Defense Defense2 Related Regular School and Science State Federal Training Program Milk Testing Youth3 385 52 472770 1 660 64 6 88619 1 700 24 13 65692 1 741 71 618578 595345 14 467 93 3 433 99 805905 180 002 2 823 57 6912 1 706 22 9 460 80 2 717 66 5 60417 60149 3 529 49 2 238 78 693 80 586 92 3 001 27 10 804 50 5 047 05 12 99517 3 662 20 11 577 83 2052 00 2 33012 6 759 71 1 759 38 5 092 44 5880 2 775 00 2 850 93 410 04 2 209 63 8 54223 16 961 86 1 301 39 15 021 80 4 684 56 2 428 94 83 97670 83 670 58 4 484 08 121193 97 9 814 84 66 600 07 5 988 02 244 994 87 17 732 21 10057 74 594294 3 503 60 12197 25 2 470 20 3 971 82 866 21 15 594 42 3 446 94 8 038 04 1 939 52 2 288 49 131 031 52 5715216 2706 84 42 344 78 24 553 60 41 296 95 5713 4 916 20 85417 11 421 81 3 113 17 2 771 06 55914 13 504 72 6 567 30 1 427 20 7 140 37 209 98 2146 40 1 359 41 609 80 1 333 55 623 06 11 040 38 10 72175 1 38612 4 464 88 12 807 94 13 772 29 2 627 76 11 053 09 2 261 83 4 012 59 13024 42 10 007 50 41 650 94 11 955 50 3 712 89 12 766 24 12319 5 064 81 3 86932 228 32 5 909 75 28711 7 836 23 1419611 1 614 24 3 923 72 8 693 52 2 319 38 344 66 4 937 61 351 88 4 863 37 68127 71 64 478 99 987041 18 57418 6 824 79 8 902 62 23 925 711 228 40 1 012 50 18 381 60 8 361 44 19 323 85 751 79 4 839 76 3 366 25 10 270 64 1 358 89 8 574 59 1 063 67 8 501 02 9 612 36 2163 38 332612 9 220 77 15721 96 17 819 99 59 644 70 64 902 86 79 382 84 300 002 14419218 75 871 34 20 895 69 171 932 36 200 677 32 418 64715 360 002 9858 515808 3 470 80 8 834 58 91195 4 688 42 82910 2 43212 1 390 45 129 76 298 79 9 05110 4 883 33 21 988 93 14 212 48 37 777 25 573 21 3 513 85 10 892 45 2 100 68 1 569 46 3 63714 4 509 40 6 500 38 947 36 3 412 36 299 61 7 666 23 4 204 65 12 685 54 2 409 88 11140 91 8654 4 567 37 6 895 55 2 807 55 6 311 79 120002 1 171181 6 582 35 3 761 49 22 327 40 8 678 77 11 519 70 14 58716 7 56910 5158 45 28 441 09 6 373 44 12 894 54 240 00 42728 54000 2 520 48 346 08 2141 57 5 46510 15 488 05 1 749 71 10 917 84 1 200 34 1433 32 155 47 27822 35 5 407 44 24 94602 5 48017 10 519 73 1 48970 2808 10 242 42 4 988 32 16 848 51 7800 3 231 94 3737 95 308 00 6 785 49 60 002 224 DEPARTMENT OF EDUCATION GRANTS TO COUNTY AND CITY SCHOOL SYSTEMS YEAR ENDED JUNE 30 1962 SYSTEM Totals Haralson 62257483 Bremen 100 537 38 Tallapoosa 10718184 Harris 64942077 Hart 79072788 Heard 41045369 Henry 100209728 Houston 199478003 Irwin 66147818 Jackson 73270361 Commerce 33661248 Jefferson 133154 03 Jasper 43134344 Jeff Davis 60084559 Jefferson 101652970 Jenkins 57759517 Johnson 52711603 Jones 57682622 Lamar 50737312 Barnesville 8686309 Lanier 33559070 Laurens 144318464 Dublin 49163951 Lee 40707522 Liberty 865 737 63 Lincoln 482 317 43 Long 32868497 Lowndes 113374559 Valdosta 110805703 LumpMn 47465522 Macon 72568391 Madison 76231355 Marion 39858924 McDuffie 63862568 Mclntosb 46343244 Meri wether 106997972 Miller 54594395 Mitchell 91194314 Pelham 450 860 48 Monroe 54959433 Montgomery 37427070 Morgan 73764330 Murray 58728604 Muscogee 525945729 Salary of General Capital Superin Fund Fund Regional tendent Allotment Allotment Libraries 599999 45512146 142 964 26 75 73249 20 080 00 74 59410 29 440 49 5 319 96 549 042 86 72 272 00 4 20000 642 702 40 118 784 00 6 000 00 328 348 50 54 300 00 6 00000 842 267 39 119 625 72 600000 1 758 162 63 140 822 42 5 31996 493 996 04 142144 97 6 000 00 570 090 52 125 77838 232 019 87 92 83756 53 318 47 73 959 76 4 20000 324 850 74 88 744 18 5 393 33 518107 99 55 50000 5 40000 864 636 89 120 80000 50000 6 000 00 445 000 05 108 193 78 600000 405 675 07 99 81283 4 920 00 481 191 08 7577404 600000 419 594 81 73124 00 74 557 82 2 800 00 6 000 00 253 92410 65 211 87 6 000 00 1 214112 50 160 080 36 7144 21 377 609 36 91179 20 2 400 00 351 312 37 41 800 00 4 200 00 762 337 71 73 258 93 5 319 96 345 832 30 121 497 69 5199 96 250 43211 61 01917 5 319 96 921 980 72 154 864 00 200000 837 005 90 143 247 00 6 000 00 323 299 82 136 24719 6 000 00 649 479 76 51 600 00 6 000 00 564 520 55 168 344 32 6 000 00 322 661 72 56 100 00 6 000 00 557404 05 52 848 00 6 000 00 401 38315 44 19114 6 000 00 886 116 89 139 249 04 4 000 00 5 799 97 407 048 45 114 229 22 6 000 00 701 229 87 177 718 09 500000 32114514 114 007 36 6 000 00 480 583 82 45 800 00 6 000 00 310 546 70 49 400 00 6 000 00 557 270 22 149 461 36 6 00000 6 000 00 438 524 91 118161 69 7 200 00 4 326 284 82 446 278 36 8000 00 HHHVocational State Federal 481 44 3 617 54 657 48 328 74 1169 36 6 856 66 2 52211 5 343 61 9 038 31 3 481 85 2 317 48 5 761 80 4 349 56 9 025 03 46035 9 037 29 13 449 39 6 512 21 2 591 04 8424 3 51511 2 405 21 2 486 52 3 865 00 442145 5 361 63 3 665 59 4 644 38 2 804 52 3 224 55 2 060 44 2 746 73 1103 62 1 353 38 172 80 2 414 37 2 419 61 15 384 71 13 947 77 1 650 88 93240 4 53802 2 301 32 821 60 1 611 00 1 703 85 2 06610 2 463 24 1 375 21 10145 45 6 517 95 47 993 26 43 922 05 47109 1 267 50 1 371 06 2 903 01 1 900 98 6 748 50 121131 6 667 07 84092 3 111 57 1239 64 2 954 73 3 534 85 6 386 75 2 30913 7 409 30 1 850 88 2 925 71 4 63578 277 70 992 77 2 788 88 798 89 2 810 75 2 470 06 3 216 70 644 28 2 871 00 125 97298 9516419 225 B DEPARTMENT OF EDUCATION TO COUNTY AND CITY SCHOOL SYSTEMS YEAR ENDED JUNE 30 1962 Fed Voc Redev 1 Lunchrooms National Civil Veterans Defense Defense2 Related Regular School and Science Training Program Milk Testing Youth3 6 238578 5 70416 51256 5 787 64 2 570 66 746 20 421 81 1 602 33 128 1 543 64 9 054 53 2 44411 3 261 29 11 928 84 114104 4105 88 4 371 29 1 30912 3 604 62 11 86718 7 98209 6 275 62 4 93713 28 781 88 11 713 72 30 987 66 5 917 86 886 93 3 714 78 6 999 78 86423 300910 3 834 79 795 76 453346 3 47117 328 35 1 99204 3198 56 706 72 3 722 92 7046 60 833 36 7 612 79 9 784 65 28033 5 344 75 5 529 87 2 388 52 2 172 98 4 925 69 279 36 4 394 01 5 609 61 1 85156 2 672 76 966 90 4 240 93 3 258 32 3 221 45 989 48 6 07415 2 399 30 11 358 77 4022 29 11134 03 9 283 27 5 098 84 5 885 56 3 379 07 794 70 549 74 9 532 62 3 23997 10 735 80 3 417 20 127732 102301 180002 301005 1 868 20 3 317 03 10 452 79 5 661 71 16 803 01 6070 93 14 956 00 3 508 60 11 353 29 3 721 60 1 76613 1 881 89 6 835 07 1558 43 5 936 58 8 970 49 1 705 48 4 003 23 120002 3136 30 68104 2131 80 7 510 76 1 909 88 8 460 50 540002 4 384 64 1 388 68 1 890 46 993 00 12 581 29 3 592 78 7 52512 1 241 83 4072 80 708 08 312517 7 682 81 1 46315 8 072 63 1 596 84 3 66515 663 88 4 868 63 6 977 03 962 64 5 48919 2721 55 861 08 1131 73 7 36600 2 516 40 3 342 56 2 839 87 9 257 33 577 28 8 409 68 56 055 79 76329 95 118171 20 226 DEPARTMENT OF EDUCATION GRANTS TO COUNTY AND CITY SCHOOL SYSTEMS YEAR ENDED JUNE 30 1962 SYSTEM Totals Newton 101979563 Oconee 46144567 Oglethorpe 54395034 Paulding 71932972 Peach 68669393 Pickens 51146079 Pierce 63768403 Pike 55254905 Polk 91993645 Cedartown 36058866 Pulaski 34787081 Hawkinsville 158 327 88 Putnam 51082183 Quitman 19030023 Rabun 43616988 Randolph 62202167 Richmond 4198 927 45 Rockdale 48533445 Schley 23882857 Screven 104204525 Seminole 51178903 Stephens 65490437 Toccoa 31878815 Stewart 491 10885 Sumter 69064840 Americus 48502846 Talbot 52681637 Taliaferro 21934823 Tattnall 947 647 59 Taylor 52705493 Telfair 83119038 Terrell 74813290 Thomas 100820950 Thomas ville 68971292 Tift 114160025 Toombs 59604407 Vidalia 33190307 Towns 32296207 Treutlen 42992592 Troup 123561643 Ho gans ville 26803588 LaGrange 79369200 West Point 265 347 39 Salary of General Capital Superin Fund Fund Regional tendent Allotment Allotment Libraries i 5 319 96 817 585 45 126 779 28 6 000 00 340144 34 101 993 20 4 920 00 436 739 82 87 000 00 6 000 00 609 352 05 83 766 50 600000 585 703 97 66163 88 6 000 00 387 325 24 94112 50 4 200 00 546 835 08 60 900 00 600000 430 02819 101 045 95 6 000 00 780135 58 99 500 00 284 444 01 56 825 65 3 780 00 291 703 36 47 500 00 133 269 80 18 076 00 7 200 00 421 669 86 67 369 31 2 400 00 159 431 20 24 500 00 600000 381 203 33 31 000 00 5 700 00 512 065 31 90 500 00 6 000 00 3 661 080 04 22880577 500000 6 000 00 397 696 99 62 382 36 5 70000 193 820 78 31 400 00 5 474 20 808100 25 206 458 76 200000 4 920 00 383 056 56 106 265 95 600000 504 809 39 70 133 71 267 413 23 34 357 07 5 70000 418 534 63 52 400 00 5 31996 576 98617 76 840 00 1000000 426185 79 36 610 87 5 31996 395 951 42 111 790 95 5 31996 180 488 35 27 800 00 5319 96 727 280 35 186 492 86 600000 437 425 22 71 600 00 5 31996 623 719 77 185 781 92 5 319 96 614 498 92 107 704 00 500000 600000 838 618 39 119115 58 530 13819 107 492 50 600000 945 907 02 131 399 57 800000 6 00000 473 856 71 96 000 00 297 323 45 21 771 15 579996 267 443 34 35 500 00 200000 570000 326 603 54 84 663 64 600000 1 011 99017 153 524 22 300000 174 678 75 83 775 21 699 284 48 62 282 08 146 930 85 112 303 46 227 DEPARTMENT OF EDUCATION GRANTS TO COUNTY AND CITY SCHOOL SYSTEMS YEAR ENDED JUNE 30 1962 Fed Voc Redev 1 Lunchrooms National Civil Vocational Veterans Defense Defense2 Related Regular School and Science State Federal Training Program Milk Testing Youth3 39 285 25 3 311 74 1 946 40 12 47576 3 541 66 955013 957 50 4 07217 6 225 97 715 70 1 33679 2 307 06 2131 77 3 428 95 37910 7 043 64 1 417 52 3190 92 10 885 55 1 881 47 2 835 71 7134 45 4 516 98 7 427 90 2 816 52 6 930 23 394 74 4 691 28 3 014 09 8 211 98 1 542 68 6168 28 1 666 91 6 845 42 8 566 75 1 889 04 6 780 83 1 249 71 2 677 29 6 754 07 1 684 28 3109 56 2 875 16 9 842 01 12 329 50 2 478 30 6 775 90 1 844 55 115 20 2 066 30 7 189 40 1 24316 6 800 39 60 002 272 98 645 38 3 118 74 63118 21917 1 775 29 2 231 68 2 251 48 723 63 782 90 2 780 31 5 309 52 3 040 00 2 669 93 506 34 1 003 50 1 571 07 2648 861 64 1 550 98 3 088 91 8 055 47 1 318 64 3 95255 2 283 61 5 084 51 4 247 49 859 00 1 281 75 110 459 18 51 334 46 68 507 11 25 675 02 42 065 87 771 55 2 797 98 747 24 5 839 50 5 345 36 3 753 47 533 50 1 877 63 969 66 1 874 08 301 40 2 351 52 86816 3 166 67 7 81710 2 300 16 5 859 95 1 924 76 7126 86 4 932 82 1 866 44 1 695 64 1 409 31 4 282 50 50 125 53 7 936 32 1 870 90 8 336 71 1 745 04 4 226 75 1 593 12 9 452 94 2 097 57 2 932 32 5 297 43 1 091 43 3 055 47 1 185 85 3 051 00 69 45 7 158 65 2 099 71 7 937 61 1 133 44 1 205 90 8 213 57 1 721 00 9 957 89 1 979 26 2 089 09 4 045 70 231771 3 262 28 60 002 2 008 38 1 472 73 1 600 88 310 34 227 59 120 002 6 561 06 3 712 44 9 614 72 2 046 26 6 619 94 1 968 46 2 002 00 4 266 38 1 07211 2 720 76 2161 58 2 619 36 9 560 99 1 344 67 682 13 1 265 83 1 985 76 7 672 43 1 822 75 2 863 25 12 970 98 2 843 31 11 551 64 3 900 90 13 208 70 15 905 99 4 553 70 507 60 12 486 41 4 057 54 14 570 99 12 399 33 3 443 20 3175 59 14 852 84 3 387 27 13 035 43 2 516 01 3 851 28 5 440 49 2 302 40 6 07718 1 888 86 995 40 5 40718 1 924 32 2 592 71 1 396 13 798 00 4 357 26 411 48 5 255 90 1 068 76 1 56314 3 116 22 897 29 6 313 33 23 30418 7 568 00 4724 68 11 782 93 7 229 20 6 493 05 2 486 48 406 64 3 706 61 1 820 48 116171 615 99 223 20 16 826 22 4 531 72 9 928 31 159 36 177 60 1 794 51 1 296 20 2 685 41 228 DEPARTMENT OF EDUCATION GRANTS TO COUNTY AND CITY SCHOOL SYSTEMS YEAR ENDED JUNE 30 1962 Salary of General Superin Fund SYSTEM Totals tendent Allotment Turner 55654184 600000 41578294 Twiggs 63898119 531996 46381292 Union 46770799 600000 35702108 Upson 91468736 600000 79711739 Thomaston 32026133 28508548 Walker 180975215 600000 154130670 Chickamauga 10559596 5964917 Walton 98633593 600000 83084972 Ware 80329799 579996 69084642 Waycross 88510078 72727494 Warren 43177604 531996 34712900 Washington 110304674 560645 92509014 Wayne 107799651 600000 94084232 Webster 27968749 600000 20871860 Wheeler 41941384 579996 32477043 White 52358451 600000 35888512 Whitfleld 128276053 720000 112578298 Dalton 56834563 48130774 Wilcox 53919814 600000 46441168 Wilkes 71906501 600000 53640113 Wilkinson 53977872 492000 45593284 Worth 99467334 720000 81984638 OtherParochial Schools and Organizations Capital Fund Regional Allotment Libraries 115028 89 157 35524 92 84331 92 687 22 16 20000 20410000 40 62505 116 700 00 77142 62 108117 57 66 600 00 139133 93 93162 65 60132 76 75 663 64 142 946 55 103 914 43 61 040 00 51 900 00 155 377 76 61 000 00 133 343 53 300000 5 350 00 4 000 00 181 06211715 894 005 60 147 670 296 84 22 988 433 49 208 221 21229 DEPARTMENT OF EDUCATION GRANTS TO COUNTY AND CITY SCHOOL SYSTEMS YEAR ENDED JUNE 30 1962 Lunchrooms National Vocational Veterans Defense Related Regular School and State Federal Training Program Milk Testing 4 341 04 3 935 61 677591 155292 312453 1 29308 1 409 34 407643 1 74711 396711 1774 75 625 75 4 894 07 1 783 80 2 765 23 2 59214 1 08218 1 249 40 8 942 72 1 248 47 3 767 84 3 386 74 2125 48 174 60 8 931 35 677 60 3 680 08 1 99346 1 331 53 23 233 80 9035 85 19 750 81 55416 153 60 1 885 76 1 288 80 1 439 42 7 378 65 2 645 43 352 35 15 555 40 2 359 33 4 315 05 3 544 42 2022 22 11 807 80 1 54616 9104 88 12 824 95 4 378 20 14 241 09 5175 62 7 738 41 2060 58 1 215 50 3 259 53 769 97 5 301 50 6 334 94 4 690 75 11 719 39 3 981 32 6 489 82 4 495 67 567595 1 425 24 13080 31 2 028 84 11 285 53 1087 53 594 00 1 894 87 615 40 644 33 2 299 01 1985 57 3 902 04 60276 4 270 43 3 971 20 1 207 50 5 294 60 704 31 4 575 23 771167 279 99 6 604 33 19 303 46 2 06915 5 894 52 372752 305275 10121 53 203891 705718 508752 625 08 1071 27 6112 46 895 86 3094 27 10 966 96 6 01710 53502 3 34704 4 511 47 337 50 6 294 49 146124 5 32118 15732 53 20618 10 935 50 1 450 95 5 958 27 Fed Voc Redev 1 Civil Defense2 Science Youth3 180002 1 483513 120002 120002 420002 28 220 71 60 676 69 1710 789 70 1 358 540 02 366 879 75 2 321 068 07 1 077196 37 2 434 753 81 31 932 29 1 Federal Vocational Redevelopment23 92571 2 Civil DefenseAdult Education 504000 3 Science Youth Activities 296658 31 93229231 DEPARTMENT OF EDUCATION Division of Vocational Rehabilitation232 DEPARTMENT OF EDUCATION DIVISION OF VOCATIONAL REHABILITATION RECEIPTS 1962 INCOME FROM STATE REVENUE ALLOTMENTS Revenues Retained Grants from U S Government414788130 Transfers Other Spending Units201554606 Total Income Receipts616342736 NONINCOME Private Trust Funds 1449471 CASH BALANCE JULY 1st Budget Funds 000 6177 922 07 PAYMENTS EXPENSE Personal Services148330047 Travel 15349859 Supplies Materials 3817246 Communication 49 880 65 Printing Publications 509570 Repairs 816401 Rents 8670436 Insurance 1650 Pensions Benefits347155967 Equipment 5285441 Miscellaneous 8750 81 Total Expense Payments535799763 NONCOST Private Trust Funds 1449471 CASH BALANCE JUNE 30th Budget Funds 80542973 6177 92207 1961 Note Prior to fiscal year ended June 30 1962 reported in Department of Education audit233 DEPARTMENT OF EDUCATION DIVISION OF VOCATIONAL REHABILITATION CURRENT BALANCE SHEET JUNE 30 1962 ASSETS CASH ASSETS In Banks State Funds18639845 Federal FundsReg60957335 Federal FundsOASI 945793 80542973 LIABILITIES RESERVES SURPLUS LIABILITIES Accounts PayableCurrent527148 69 Accounts PayableReq 771 DTO June 29 1962 Paid July 5 1962 27 62847 554 77716 RESERVES For Purchase Orders Outstanding 8050826 For Contracts to Mature 7308100 For Federal Funds on Hand 6301593 For Federal OASI Funds on Hand 945793 226063 12 SURPLUS For Operations 2458945 80542973234 DEPARTMENT OF EDUCATION DIVISION OF VOCATIONAL REHABILITATION SUMMARY FINANCIAL CONDITION The Vocational Rehabilitation Division of the State Department of Edu cation ended the fiscal year on June 30 1962 with a surplus of 2458945 after providing the necessary reserve of 55477716 for liquidation of out standing accounts payable and reserving 7308100 for contracts to ma ture 8050826 for purchase orders outstanding and 7247386 for Federal OASI Funds AVAILABLE INCOME AND OPERATING COSTS Allotment of State Appropriation funds to the Vocational Rehabilita tion Division by the Department of Education in the year ended June 30 1962 was 158906500 In addition to this allotment the Department of Education transferred to the Vocational Rehabilitation Division the cash balance of 44327908 Vocational Rehabilitation Funds in the Department of Education at July 1 1961 The State Treasury received Federal Funds in the amount of 340179946 for the Vocational Rehabilitation Division Federal funds received directly by the Vocational Rehabilitation Division amounted to 74608184 making total receipts 618022538 From the 618022538 received 405715 was transferred to the State Personnel Board for the pro rata share of the cost of Merit System Adminis tration 513192 to the State Employees Health Insurance Fund 726795 to the University of Georgia and 34100 to the State Department of Public Health leaving net income of 616342736 available to the Vocational Re habilitation Division with which to meet expenditures approved on budget for the fiscal year 199901340 of the available funds was expended in the fiscal year for current operating expenses 335898423 was expended for Case Service Benefits leaving a balance of 80542973 on hand at June 30 1962 the end of the fiscal year235 DEPARTMENT OF EDUCATION DIVISION OF VOCATIONAL REHABILITATION COMPARISON OF OPERATING COSTS Expenditures for the operating costs of the Vocational Rehabilitation Division for the past three years are compared in the following statement YEAR ENDED JUNE 30 1962 1961 1960 Personal Services148330047 121790275 110939635 Travel Expense 15349859 13528189 12086717 Supplies Materials 3817246 2664948 1971720 Communications 4988065 4427675 3862825 Printing and Publicity 509570 717952 592207 Repairs and Alterations 816401 556406 501426 Rents 8670436 6214465 6034496 Insurance Bonding 1650 1650 35563 PensionsEmployees Ret 8466714 7064781 6021963 Social Security 2790830 2213047 1713874 Equipment 5285441 5762346 909681 Miscellaneous 875081 130629 75213 1 999 013 40 1 650 723 63 1 447 453 20 Case ServiceBenefits335898423 301175920 276214466 5 357 997 63 4 662 482 83 4 209 597 86 Number of Employees on Payroll June 30th 302 262 229 GENERAL All employees of the Vocational Rehabilitation Division of the Depart ment of Education are bonded for 500000 each under Public Employees Blanket Bond S111207 written by the Lumbermens Mutual Casualty Com pany dated November 10 1959 Coverage is under Insuring Agreement 4 the provisions of which are quoted as follows Loss caused to the Insured through the failure of any of the Employees acting alone or in collusion with others to perform faithfully his duties or to account properly for all monies and property received by virtue of his position or employment during the Bond Period the amount of Indemnity on each of such Employees being the amount stated in the Table of Limits of Liability applicable to this Insuring Agreement 4236 DEPARTMENT OF EDUCATION DIVISION OF VOCATIONAL REHABILITATION Prior to the year ended June 30 1962 activities of the Vocational Re habilitation Division were shown in audit report of the State Department of Education All receipts disclosed by examination have been accounted for and ex penditures for the period under review were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the officials and staff of the Vocational Re habilitation Division and the State Department of Education for the co operation and assistance given the State Auditors office during this exam ination and throughout the year237 DEPARTMENT OF EDUCATION School for the Deaf Cave Spring238 DEPARTMENT OF EDUCATION SCHOOL FOR THE DEAF CAVE SPRING RECEIPTS 1962 1961 INCOME FROM STATE REVENUE ALLOTMENTS Transfers Other Spending Units 64007399 58845633 Revenues Retained Earnings Educational Services 3124396 2976187 Total Income Receipts 67131795 61821820 NONINCOME Private Trust Funds 579474 484749 CASH BALANCE JULY 1st Budget Funds 7319642 5521572 750309 11 67828141 PAYMENTS EXPENSE Personal Services 45812593 39721581 Travel 209425 77069 Supplies Materials 13069442 11964514 Communication 373330 223203 Heat Light Power Water 1412794 1344086 Publications Printing 91966 33024 Repairs 950213 520740 Rents 16922 3819 Insurance 49369 6579 Pensions Benefits 3632113 3213490 Equipment 4462087 2424316 Miscellaneous 108703 207743 Total Expense Payments 70188957 59727006 OUTLAYS Lands Buildings Personal Services 750000 67900 Supplies Materials 150913 Contracts 257486 49900 Equipment 28031 NONCOST Private Trust Funds 520746 484749 CASH BALANCE JUNE 30th Budget Funds 3254994 7319642 Private Trust Funds 58728 750309 11 67828141239 DEPARTMENT OF EDUCATION SCHOOL FOR THE DEAF CAVE SPRING CURRENT BALANCE SHEET JUNE 30 1962 ASSETS CASH ASSETS Available Cash Budget FundsOperating Account 3230498 Budget FundsImprovements Account 244 96 Private Trust and Agency Funds 986036 4241030 Undrawn Capital Outlay Allotment 40462337 447 033 67 LIABILITIES RESERVES SURPLUS LIABILITIES Accounts PayableCurrent Employees Retirement for June 1962 Social Security for April May June 1962 State Employees Hlth Ins Fund for June 1962 RESERVES For Purchase Orders Outstanding For Contracts to Mature For Undrawn Capital Outlay Allotment For Private Trust and Agency Funds U S Income Tax424290 Employees Retirement 1481 80 Social Security 295637 State Employees Hlth Ins 58728 Ga State Income Tax 59201 SURPLUS For Operations 1799 81 2 250 22 2 956 05 74392 775000 24 444 02 244 96 404 623 37 9 860 36 439 172 71 110 96 447033 67240 DEPARTMENT OF EDUCATION SCHOOL FOR THE DEAF CAVE SPRING SUMMARY FINANCIAL CONDITION The School for the Deaf which is under the control of the Department of Education Vocational Rehabilitation Division ended the fiscal year on June 30 1962 with a surplus of 11096 for operations after providing re serves of 775000 for liquidation of Accounts Payable and reserving 2444402 for purchase orders outstanding 24496 for contracts to mature 40462337 for undrawn Capital Outlay allotment and 986036 for Private Trust and Agency Funds AVAILABLE INCOME AND OPERATING COSTS Allotment to the School by the Department of Education in the year ended June 30 1962 was 64366744 of which 63500000 was from regular appropriation funds and 866744 Federal Lunchroom and Milk Program Funds In addition to allotment of 64366744 by the Department of Educa tion the School received 3124396 from earnings as detailed on Page 5 of the unit report making total income receipts 67491140 From the 67491140 received 205516 was transferred to the State Personnel Board for the pro rata cost of Merit System Administration and 153829 to the State Employees Health Insurance Fund leaving 67131795 net income available to the School The 67131795 net income and the 7319642 cash balance on hand at the beginning of the fiscal year made a total of 74451437 funds available 70188957 of the available funds was expended in the fiscal year for budget approved items of expense 1007486 was paid for permanent im provements and 3254994 remained on hand June 30 1962 the end of the fiscal year 241 DEPARTMENT OF EDUCATION SCHOOL FOR THE DEAF CAVE SPRING COMPARISON OF OPERATING COSTS YEAR ENDED JUNE 30 EXPENSE 1962 W61 I960 Personal Services 45812593 39721581 37216457 Travel Expense 209425 77069 162239 Supplies Materials 13069442 11964514 10559544 Communication 373330 223203 225452 Heat Lights Power Water 1412794 1344086 1338162 Printing Publicity 91966 33024 15032 Repairs 950213 520740 1141329 Rents 16922 3819 23701 Insurance Bonding 49369 6579 881263 Pensions 3632113 3213490 2908465 Equipment 4462087 2424316 1141719 Miscellaneous 108703 207743 159243 Total Expense Payments 70188957 59727006 55772606 OUTLAY Buildings Improvements 1007486 296744 1408171 Total Cost Payments 71196443 60023750 57180777 Number of Employees on Payroll June 30th 100 96 98 Average Enrollment of Deaf Children in School for Year Ended June 30th 442 433 424 nnual Student Per Capita Cost Expense 158799 2279 137938 685 1 315 39 3321 1 61078 1 386 23 1 348 60 242 DEPARTMENT OF EDUCATION SCHOOL FOR THE DEAF CAVE SPRING GENERAL It is the policy of the State Department of Education to pay the Director of the School for the Deaf a salary as approved by the Merit System and also full family maintenance In the fiscal year ended June 30 1962 the maintenance allowances paid to the Director S A Newton and to the Director Fred L Sparks Jr who succeeded Mr Newton were as follows Mealsf 75600 Rents 66000 Laundry 14400 156000 Onehalf Salary of Maid 115450 Total Allowance271450 The amounts credited to each Director are shown under detail of Personal Services All employees of the State Department of Education are bonded for 500000 each under Public Employees Blanket Bond Sl 11207 written by the Lumbermens Mutual Casualty Company dated November 10 1959 Coverage is under Insuring Agreement 4 the provisions of which are quoted as follows Loss caused to the Insured through the failure of any of the Employees acting alone or in collusion with others to perform faithfully his duties or to account properly for all monies and property received by virtue of his position or employment during the Bond Period the amount of indemnity on each of such Employees being the amount stated in the Table of Limits of Liability applicable to this Insuring Agreement 4 Books and records of the School are maintained in the Department of Education and were found in good condition All receipts disclosed by ex amination have been accounted for and expenditures for the period under review were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the officials and staff of the School for the Deaf and the Department of Education for the cooperation and assistance given the State Auditors office during this examination and throughout the yearDEPARTMENT OF EDUCATION 243 Academy for the Blind Macon244 DEPARTMENT OF EDUCATION ACADEMY FOR THE BLIND MACON RECEIPTS 1960 1961 INCOME FROM STATE REVENUE ALLOTMENTS Transfers Other Spending Units 39281095 34336339 Revenues Retained Earnings Educational Services 2136123 1454071 Total Income Receipts 41417218 35790410 NONINCOME Public Trust Funds Interest on Investments 61700 38125 Private Trust Funds 297419 327459 CASH BALANCES JULY 1st Budget Funds 1517238 1273536 Public Trust Funds 73812 36287 43367387 374658 17DEPARTMENT OF EDUCATION ACADEMY FOR THE BLIND MACON 245 PAYMENTS 1962 1961 EXPENSE Personal Services 27054270 23982559 Travel 235734 365136 Supplies Materials 5901966 5010049 Communication 217551 170297 Heat Light Power Water 2220904 2308393 Publications Printing 115479 137132 Repairs 625091 242607 Rents 73791 11123 Insurance 25614 3223 Pensions Benefits 2100302 1954430 Equipment 1543778 640987 Miscellaneous 360850 406539 Total Expense Payments 40475330 35226029 OUTLAYS Lands Improvements Personal Services 285 00 Supplies Materials 12250 22581 Contracts 105000 269598 NONCOST Public Trust Funds Expense 600 600 Private Trust Funds 2 648 91 3 274 59 CASH BALANCES JUNE 30th Budget Funds 2341876 1517238 Public Trust Funds 134912 73812 Private Trust Funds 32528 43367387 37465817246 DEPARTMENT OF EDUCATION ACADEMY FOR THE BLIND MACON CURRENT BALANCE SHEET JUNE 30 1962 ASSETS CASH ASSETS Available Cash Budget Funds General Fund2338659 Private Trust and Agency Funds 5 376 50 Building Fund 3217 2879526 Public Trust Funds 134912 3014438 Investments U S Savings Bonds Series H 1250000 State School Bldg Auth Bonds 300000 1550000 45 644 38 LIABILITIES RESERVES SURPLUS LIABILITIES Accounts PayableCurrent Employees Retirement June Social Security April May June RESERVES For Purchase Orders Outstanding For Contracts to Mature For BuildingJFund For Public Trust Funds For Private Trust and Agency Funds Federal Income Tax 223730 State Income Tax 26586 Employees Retirement 800 90 Teacher Retirement 4128 Social Security 170588 State Emp Health Ins 32528 SURPLUS For Operations 1 06914 1 22502 1 705 84 4000 00 B 543900 8 212 60 3217 16 84912 5 376 50 35 909 39 5734 99 45 644 38247 DEPARTMENT OF EDUCATION ACADEMY FOR THE BLIND MACON SUMMARY FINANCIAL CONDITION The Academy for the Blind which is under control of the State Depart ment of Education Vocational Rehabilitation Division ended the fiscal year on June 30 1962 with a surplus of 573499 for operations after providing reserve of 400000 for outstanding accounts payable and reserving 543900 for purchase orders outstanding 821260 for contracts to mature 3217 for Building Funds 1684912 for public trust funds held on this date and 537650 for Private Trust and Agency Funds AVAILABLE INCOME AND OPERATING COSTS Allotment to the Academy by the Department of Education in the year ended June 30 1962 was 39504608 of which 39150000 was from regu lar appropriation funds and 354608 Federal Lunchroom Program and Milk Program funds In addition to the allotment of 39504608 by the Department of Educa tion the Academy received 2136123 from earnings as detailed on Page 2 of unit report making total income receipts for the year 41640731 From the 41640731 received 223513 was transferred to the State Personnel Board for the pro rata cost of Merit System Administration and State Employees Health Insurance Fund leaving 41417218 net income available to the Academy The 41417218 net income and the 1514021 cash balance on hand at the beginning of the fiscal year made a total of 42931239 funds available 40475330 of the available funds was expended in the fiscal year for budget approved items of expense 117250 was paid for buildings and im provements and 2338659 remained on hand June 30 1962 the end of the fiscal year248 DEPARTMENT OF EDUCATION ACADEMY FOR THE BLIND MACON COMPARISON OF OPERATING COSTS Operating costs for the past three years are compared in the following statement YEAR ENDED JUNE 30 EXPENSE 1962 1961 I960 Personal Services 27054270 23982559 22888015 Travel Expense 235734 365136 337382 Supplies Materials 5901966 5010049 5249161 Communication 217551 170297 192192 Heat Lights Power Water 2220904 2308393 2351515 Printing Publicity 115479 137132 16273 Repairs 625091 242607 115827 Rents 73791 11123 2045 Insurance Bonding 25614 3223 887137 Pensions 2100302 1954430 1779959 Equipment 1543778 640987 944719 Miscellaneous Vocational Rehabilitation Service 266 20 Other Miscellaneous 360850 406539 30785 40475330 35226029 34821630 OUTLAY Land Buildings Improvements Equipment 117250 320679 1723118 40592580 35546708 36544748 Number of Employees on Payrolls June 30th 65 Average Enrollment of Blind Pupils in Academy 198 Annual Student Per Capita Cost Expense 204370 Outlay 592 74 197 1 788 12 1628 65 209 1 636 11 8245 204962 180440 174856249 DEPARTMENT OF EDUCATION ACADEMY FOR THE BLIND MACON PUBLIC TRUST FUNDS In the Pupils Trust Fund a fund established many years ago for the benefit of blind children at the Academy there were investments of 1550000 in U S Savings and State School Building Authority bonds and 134912 in the Public Trust Fund bank account on June 30 1962 making the corpus of the fund on this date 1684912 GENERAL It is the policy of the State Department of Education to pay the Director of the Academy for the Blind a salary as approved by the Merit System of Personnel Administration and also full family maintenance In the fiscal year ended June 30 1962 the maintenance allowance paid to Directors as follows F G NelmsJulyJan W Lee JonesFeb June Total Meals Rent Laundry 89250 385 00 8400 637 50 275 00 6000 1 530 00 660 00 144 00 Onehalf Salary of Maid 1 361 50 573 10 972 50 409 40 2 334 00 982 50 1 934 60 1 381 90 3 316 50 All employees of the State Department of Education are bonded for 500000 each under Public Employees Blanket BondS111207 written by the Lumbermens Mutual Casualty Company dated November 10 1959 Coverage is under Insuring Agreement 4 the provisions of which are quoted as follows Loss caused to the Insured through the failure of any of the Employees acting alone or in collusion with others to perform faithfully his duties or to account properly for all monies and property received by virtue of his position or employment during the Bond Period the amount of indemnity on each of such Employees being the amount stated in the Table of Limits of Liability applicable to this Insuring Agreement 4250 DEPARTMENT OF EDUCATION ACADEMY FOR THE BLIND MACON Books and records of the Academy for the Blind are maintained in the Department of Education Vocational Rehabilitation Division and were found in good condition All receipts disclosed by examination have been accounted for and ex penditures for the period under review were within the limits of budget ap provals and supported by proper voucher Appreciation is expressed to the officials and staff of the Academy for the Blind and the Department of Education for the cooperation and assistance given the State Auditors office during this examination and throughout the yearDEPARTMENT OF EDUCATION 251 North Georgia Trade and Vocational School Clarkesville252 DEPARTMENT OF EDUCATION NORTH GEORGIA TRADE AND VOCATIONAL SCHOOL CLARKESVILLE RECEIPTS 1962 1961 INCOME FROM STATE REVENUE ALLOTMENTS Transfer Other Spending Units 70195414 75420841 Revenue Retained Earnings Educational Services 11599655 10459054 Total Income Receipts 81795069 85879895 NONINCOME Private Trust Funds 1 876 32 1165 41 CASH BALANCE JULY 1st Budget Funds 17807185 19104643 99789886 105101079 PAYMENTS EXPENSE Personal Services 38817201 35900784 Travel 606500 536028 Supplies Materials 11822996 11023620 Communication 351428 243483 Heat Light Water Power 1827723 1838545 Publications Printing 118497 122728 Repairs 524903 562140 Rents 49000 79066 Insurance 46524 2603 Pensions Benefits 3293922 2807106 Equipment 11620002 11161444 Miscellaneous 187990 223375 Total Expense Payments 69266686 64495716 OUTLAY Lands Improvements Personal Services 1826481 2385352 Supplies Materials 447996 5408614 Printing 32553 Contracts 16076125 14791977 Repairs 20318 Equipment 1652590 95694 NONCOST Private Trust Funds 187632 116541 CASH BALANCE JUNE 30th Budget Funds 10279505 17807185 997 898 86 1 051 010 79H 253 DEPARTMENT OF EDUCATION NORTH GEORGIA TRADE AND VOCATIONAL SCHOOL CLARKESVILLE CURRENT BALANCE SHEET JUNE 30 1962 ASSETS CASH ASSETS Available Cash Budget Funds 10279505 Private Trust and Agency Funds 293732 Accounts Receivable Vocational Ed NDEA Undrawn Capital Outlay Allotment Held by Dept of Education 105732 37 2 611 31 500 000 00 608 343 68 LIABILITIES RESERVES SURPLUS LIABILITIES Accounts Payable Current RESERVES For Purchase Orders Outstanding 3040 86 For Contracts to Mature 7352727 For Undrawn Capital Outlay Allotment 50000000 For Private Trust and Agency Funds Social Security 293732 For Vocational and NDEA Funds in Transit 5098 71 SURPLUS For Operations 23718 34 584 60416 2118 608 343 68 254 DEPARTMENT OF EDUCATION NORTH GEORGIA TRADE AND VOCATIONAL SCHOOL CLARKESVILLE SUMMARY FINANCIAL CONDITION The North Georgia Trade and Vocational School operated by the State Department of Education at Clarkesville ended the fiscal year on June 30 1962 with a surplus of 2118 after providing the necessary reserve of 2371834 for liquidation of outstanding accounts payable and reserving 304086 for purchase orders outstanding 7352727 for contracts to ma ture 50000000 for undrawn Capital Outlay Allotment 293732 for pri vate trust and agency funds held on this date and 509871 for vocational and NDEA funds in transit on this date AVAILABLE INCOME AND OPERATING COSTS Allotment of State Appropriation funds to the School by the Depart ment of Education in the year ended June 30 1962 was 66866157 In addition to this allotment the Department of Education transferred to the School 2145101 vocational education funds 993076 Federal NDEA funds and 451896 lunchroom and milk program funds Income from tuition rents and sales in the fiscal year ended June 30 1962 amounted to 11599655 which with funds received from the Depart ment of Education made total receipts for the period 82055885 From the 82055885 received 132875 was transferred to the State Personnel Board for the pro rata share of the cost of Merit System Adminis tration and 127941 to the State Employees Health Insurance Fund leav ing net income of 81795069 available to the school The 81795069 net income and the 17807185 cash balance on hand at the beginning of the fiscal year made total funds available 99602254 with which to meet expenditures approved on budget for the fiscal year 266686 of the available funds was expended in the fiscal year for current expense of operating the school 20056063 was paid for buildings and improvements and 10279505 remained on hand June 30 1962 the end of the fiscal year255 DEPARTMENT OF EDUCATION NORTH GEORGIA TRADE AND VOCATIONAL SCHOOL CLARKESVILLE COMPARISON OF OPERATING COSTS Expenditures for the operating costs of the school for the past three years are compared in the following statement YEAR ENDED JUNE 30 EXPENSE 1962 1961 1960 Personal Services 38817201 35900784 33682451 Travel Expense 606500 536028 335736 Supplies Materials 11822996 11023620 11184029 Communication 351428 243483 203259 Heat Lights Water 1827723 1838545 1662321 Printing Publicity 118497 122728 81539 Repairs 524903 562140 164299 Rents 49000 79066 37050 InsuranceBonding 46524 2603 1191576 Pensions To Retirement System 2339100 1939730 1827142 For Social Security 954822 867376 720202 Equipment 11620002 11161444 13920497 Miscellaneous 187990 223375 123014 692 66686 644957 16 651331 15 OUTLAY New Buildings Improvements and Equipment 20056063 Number of Employees on Payroll June 30th 77 Average Number of Students 465 Annual Student Per Capita Cost Expense 148961 Outlay 43131 1 92092 226 816 37 91 408 1 580 78 555 92 160 365 43 89322749 87177353 81169658 88 426 1 528 95 376 44 213670 1 905 39256 DEPARTMENT OF EDUCATION NORTH GEORGIA TRADE AND VOCATIONAL SCHOOL CLARKESVILLE GENERAL The State School Superintendent acts as disbursing officer for the North Georgia Trade and Vocational School and is bonded in the amount of 1000000 Detail of this bond is reflected in report covering examination of the State Department of Education All employees of the State Department of Education are bonded for 500000 each under Public Employees Blanket Bond S111207 written by the Lumbermens Mutual Casualty Company dated November 10 1959 Coverage is under Insuring Agreement 4 the provisions of which are quoted as follows Loss caused to the Insured through the failure of any of the Employees acting alone or in collusion with others to perform faithfully his duties or to account properly for all monies and property received by virtue of his position or employment during the Bond Period the amount of indemnity on each of such Employees being the amount stated in the Table of Limits of Liability applicable to this Insuring Agreement 4 All receipts disclosed by examination have been accounted for and ex penditures for the period under review were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the officials and staff of the School and the State Department of Education for the cooperation and assistance given the State Auditors office during this examination and throughout the year257 DEPARTMENT OF EDUCATION South Georgia Trade and Vocational School Americus258 DEPARTMENT OF EDUCATION SOUTH GEORGIA TRADE AND VOCATIONAL SCHOOL AMERICUS RECEIPTS 1962 1961 INCOME FROM STATE REVENUE ALLOTMENTS Transfers Other Spending Units 76582156 61957571 Revenues Retained Earnings Educational Services 11955813 9796022 Total Income Receipts 88537969 71753593 NONINCOME Private Trust Funds 363069 318777 CASH BALANCE JULY 1st Budget Funds 17947353 4317180 1 068 483 91 763 895 50 PAYMENTS EXPENSE Personal Services 30378045 27902483 Travel 833868 1055307 Supplies Materials 11623036 10670754 Communication 230862 218850 Heat Light Power Water 2409470 21 17234 Publications Printing 11200 L 103 50 Repairs 167160 207925 Rents 34 00 18900 Insurance 28487 4672 Pensions Benefits 2496408 2186480 Equipment 12302319 4285859 Miscellaneous 561743 341702 Total Expense Payments 61045998 49120516 OUTLAY Lands Buildings Personal Services 11297 36 Supplies Materials 429832 1287 38 Contracts 19951221 3090387 Equipment 2295659 5783779 NONCOST Private Trust Funds 3 630 69 3187 77 CASH BALANCE JUNE 30th Budget Funds 216 32876 179 473 53 1 068 483 91 763 895 50259 DEPARTMENT OF EDUCATION SOUTH GEORGIA TRADE AND VOCATIONAL SCHOOL AMERICUS CURRENT BALANCE SHEET JUNE 30 1962 ASSETS CASH ASSETS Available Cash21839212 Accounts Receivable Vocational Education Natl Defense Educ Acct 7504051 293 432 63 Undrawn Capital Outlay Allotment Held by Dept of Education45642559 749 858 22 LIABILITIES RESERVES SURPLUS LIABILITIES Accounts PayableCurrent RESERVES For Purchase Orders Outstanding For Contracts to Mature For Unearned Income For Undrawn Capital Outlay Allotment Private Trust and Agency Funds Teacher Retirement 2796 Social Security 2035 40 For NDEA Funds in Transit SURPLUS For Operations Subject to Budget Control 63 273 24 45 249 46 177 573 39 3 620 44 456 425 59 2 063 36 1 648 30 686 580 54 444 749 85822260 DEPARTMENT OF EDUCATION SOUTH GEORGIA TRADE AND VOCATIONAL SCHOOL AMERICUS SUMMARY FINANCIAL CONDITION The South Georgia Trade and Vocational School operated by the State Department of Education at Americus ended the fiscal year on June 30 1962 with a surplus of 444 after providing the necessary reserve of 6327324 for liquidation of accounts payable and reserving 4524946 for purchase orders outstanding and 17757339 for contracts to mature 362044 for unearned income 45642559 for undrawn capital outlay allotment 206336 for private trust and agency funds held on this date and 164830 for NDEA funds in transit AVAILABLE INCOME AND OPERATING COSTS Allotment of State Appropriation funds to the school by the Department of Education in the year ended June 30 1962 was 67398820 In addition to this allotment the Department of Education transferred to the school 4243895 vocational education funds 4352118 Federal NDEA funds for the current year and 800000 special building and remodeling funds In come from tuition sales and other sources in the year amounted to 11955813 which with funds received from the Department of Education made total receipts for the year 88750646 From the 88750646 received 212677 was transferred through the Department of Education to the State Personnel Board leaving 88537969 net income available to the South Georgia Trade and Vocational School The 88537969 net income and the 17947353 cash balance at the beginning of the fiscal year made a total of 106485322 available with which to meet expenditures approved on budget for the fiscal year ended June 30 1962 61045998 of the available funds was expended in the year for the current expense of operating the school 23806448 was paid for land buildings improvements and new equipment and 21632876 remained on hand June 30 1962 the end of the fiscal year261 DEPARTMENT OF EDUCATION SOUTH GEORGIA TRADE AND VOCATIONAL SCHOOL AMERICUS COMPARISON OF OPERATING COSTS Expenditures by the School for the past three years are compared in the following statement YEAR ENDED JUNE 30 EXPENSE 1962 1961 1960 Personal Services 30378045 27902483 25681889 Travel Expense 833868 1055307 848373 Supplies Materials 11623036 10670754 11188024 Communication 230862 218850 182360 Heat Lights Power 2409470 2117234 1764411 Printing Publicity 11200 110350 42600 Repairs 167160 207925 198575 Rents 3400 18900 29085 Insurance Bonding 28487 4672 1051303 Pensions EmploymentRetirement 1780026 1517287 1448456 Social Security 716382 669193 517087 Equipment 12302319 4285859 18371288 Miscellaneous 561743 341702 293184 Total Expense Payments 610 459 98 491 20516 616166 35 OUTLAY Lands Buildings Improvements 23806448 9002904 36319693 84852446 58123420 97936328 Number of Employees on Payrolls June 30th 65 539 1132 02 441 68 71 520 944 63 17313 70 Average Enrollment 452 Annual Student Per Capita Cost Expense Outlay 1 363 20 803 53 1 573 70 1117 76 2 166 73 262 DEPARTMENT OF EDUCATION SOUTH GEORGIA TRADE AND VOCATIONAL SCHOOL AMERICUS GENERAL The State Superintendent of Schools acts as disbursing officer for the South Georgia Trade and Vocational School and is bonded for 1000000 State School Superintendents bond is more fully described in audit report covering examination of the State Department of Education All employees of the State Department of Education are bonded for 500000 each under Public Employees Blanket Bond S111207 written by the Lumbermens Mutual Casualty Company dated November 10 1959 Coverage is under Insuring Agreement 4 the provisions of which are quoted as follows Loss caused to the Insured through the failure of any of employees acting alone or in collusion with others to perform faithfully his duties or to account properly for all monies and property received by virtue of his position or employment during the Bond Period the amount of indemnity on each of such Employees being the amount stated in the Table of Limits of Liability applicable to this Insuring Agreement 4 Books and records of the South Georgia Trade and Vocational School were found in good condition All receipts disclosed by examination have been accounted for and expenditures for the period under review were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the officials and staff of the South Georgia Trade and Vocational School and the Department of Education for the cooperation and assistance given the State Auditors office during this ex amination and throughout the year 263 EMPLOYEES RETIREMENT SYSTEM264 EMPLOYEES RETIREMENT SYSTEM RECEIPTS 1962 INCOME Transfers Other Spending Units 838 93 Transfers Public Trust Funds 93 673 44 Revenues Retained Earnings 7416343 NONINCOME Public Trust Funds Contributions from Employees 266280390 Employers 498524685 Income from Investments 2121 806 30 Transfers to Budget Fund 93 67344 Private Trust Funds 1646034940 CASH BALANCES JULY 1st Budget Funds 264988 Public Trust Funds 14984151 Private Trust Funds 124553006 1961 258 27 88 754 32 64 534 64 2 171 974 07 4 343 15419 1 837 695 45 88 754 32 14 845 393 54 191409 320 709 51 1 035 392 34 27 696 252 64 24 616 681 38 PAYMENTS EXPENSE Personal Services 11794939 Travel 1544654 Supplies 285712 Communication 4093 53 Publications Printing 495239 Repairs 24121 Rents 1094574 Insurance Pensions Benefits 880648 Miscellaneous 60 53 Total Expense Payments 16535293 OUTLAY Equipment 81317 NONCOST Public Trust Funds Investments 784170627 Pensions Benefits 187864358 Private Trust Funds 1676907631 CASH BALANCES JUNE 30th Budget Funds 181804 Public Trust Funds 10567527 Private Trust Funds 93680315 113 38757 12 33902 2 870 82 3 500 85 1 136 04 298 72 1114197 100 00 7 721 74 362 86 152 859 59 906 89 6 880 087 99 1 554 849 40 14 635 255 82 264988 149 841 51 1 245 53006 27 696 252 64 24 616 681 38 From Audit Report by Osborn Clary Co Certified Public Accountants265 EMPLOYEES RETIREMENT SYSTEM BENEFIT FUND AND EXPENSE FUND BALANCE SHEET JUNE 30 1962 ASSETS Current Assets Cash on Deposit 10581841 Investments 5751896158 Due from Social Security Trust Fund 646178 57 631 241 77 LIABILITIES Current Liabilities Annuity Savings Fund1821797133 Withheld from Employees Salaries Federal Income Tax 149790 State Income Tax 428 82 U S Treasury Bonds 3446 196118 Earnest Money on Loan Commitments 20 09600 18 240 028 51 Fund Liabilities Annuity Reserve Fund 1494 21027 Pension Accumulation Fund 34 465 733 66 Survivors Benefit Fund 2 562 59599 Administrative Expense Fund 4 643 74 Undistributed Agencies Payments Fourth Quarterly Reports 864 029 60 57 631 241 77 Note In addition to the fund liabilities the Systems actuarial valuation as of June 30 1962 reflects an unfunded accrued liability of 26 063 33100 including prior service Among the Systems receivables all of which are omitted from this cash basis balance sheet is 24 48605 of past due interest266 EMPLOYEES RETIREMENT SYSTEM SOCIAL SECURITY TRUST FUND BALANCE SHEET JUNE 30 1962 ASSETS Current Assets Cash on Deposit Social Security Contributions Overpaid to Social Security Administrator 93676869 53220 937 300 89 LIABILITIES Current Liabilities Employees Retirement System of Georgia June 1962 Expenses 646178 Deposits by Local Governments 54470289 Contribution Income Fund 167 45733 Contingent Fund Balance 21867889 937 300 89 267 EMPLOYEES RETIREMENT SYSTEM OSBORN CLARY COMPANY Certified Public Accountants Atlanta 3 Georgia October 16 1962 Honorable B E Thrasher Jr State Auditor State of Georgia Atlanta Georgia Sir We have made an audit of the accounting records of the Employees Retirement System of Georgia for the year ended June 30 1962 and submit herewith our report The law creating the Employees Retirement System of Georgia was enacted by the General Assembly of the State of Georgia during the 1949 session The Board of Trustees consisting of seven members serves without compensation however the members are reimbursed for expenses incurred while on business of the System The members at June 30 1962 were as follows Honorable B E Thrasher Jr Ex Officio State Auditor Honorable Zack D Cravey Ex Officio State Insurance Commissioner Honorable Edwin L Swain Sr Ex Officio Director State Merit System Honorable George B Culpepper Jr Attorney Honorable Ben T Huiet Commissioner of Labor Honorable Paul E Manners Vice President First National Bank of Atlanta Honorable Benton Odom died on November 6 1961 At June 30 1962 the Board of Trustees has taken no action to fill this vacancy The officers elected by the Board were as follows Honorable B E Thrasher Jr Chairman Honorable George B Culpepper Jr Vice Chairman Honorable W Frank DeLamar Secretary and Treasurer268 EMPLOYEES RETIREMENT SYSTEM Our examination consisted of verification of the assets and liabilities at June 30 1962 and receipts and payments for the year then ended The financial position of the System at June 30 1962 is presented in the balance sheet ASSETS Cash on deposit 10581841 was reconciled wth the balances certified to us by the depositories Investments 5751896158 were composed of stocks bonds and mortgage loans Verification of securities consisted of an inspection of trust receipts stock certificates and bonds Mortgage loans were verified by inspection of loan documents and reconciliation with statements of agents servicing the loans Due from social security trust fund June 1962 administrative expenses 46178 represents amount due for The System had past due interest due on or prior to June 30 1962 of 2448605 composed of 2347772 on eightyfour mortgages and 100833 on six savings and loan share balances Of the past due mortgage interest 2321219 on 83 mortgages was received prior to completion of this examina tion while the remaining mortgage having past due interest of 26553 is involved in foreclosure proceedings All past due interest on savings and loan shares was received during early July 1962 LIABILITIES Annuity savings fund 1821797133 represents the accumulated con tributions and interest of active members at June 30 1962 Amounts withheld from employees salaries 196118 represents federal income tax 149790 state income tax 42882 and U S savings bond deductions 3446 Earnest money on loan commitments total 2009600 Of this amount 200000 is refundable when the loans are executed and 1809600 is a deposit being held for the 14th and 15th annual mortgage payments of the SylvesterWorth County Industrial Development Corporation Annuity reserve fund 149421027 represents the accumulated contri butions and interest allocated thereon of retired members as reduced by annuities paid269 EMPLOYEES RETIREMENT SYSTEM Pension accumulation fund 3446573366 represents accumulated em ployer contributions and net earnings on investments etc as reduced by operating expense allowances and pensions paid At June 30 1962 no provision has been made on the books for a pension reserve fund These reserves have been held in and paid from the pension accumulation fund The Executive Director has advised us that effective July 1 1962 this fund is being set up on the books and that future applicable benefits will be paid from this fund Survivors benefit fund 256259599 represents the accumulated em ployer and employee contributions together with interest allocated thereon of deceased members as reduced by death benefits paid The fund balance bears no necessary relationship to reserves required to provide the guaran teed death benefits as actuarily computed based on mortality and interest assumptions Administrative expense fund 464374 represents the excess of expense allowances over actual expenditures through June 30 1962 Undistributed agencies payments 86402960 represent receipts from agencies which are paying contributions monthly and reporting quarterly In addition to the fund liabilities the Systems actuarial valuation as of June 30 1962 reflects an unfunded accrued liability of 2606333100 in cluding prior service RECEIPTS AND PAYMENTS A comparative statement of receipts and payments for the years ended June 30 1962 and June 30 1961 is presented The net income for the year under review was 967618361 as compared with 826406939 for the preceding year EXPENSE FUND A comparative statement of receipts and payments for the years ended June 30 1962 and June 30 1961 is presented Payments amounting to 16616610 were verified by comparison with cash book entries and inspec tion of vouchers and other supporting data 270 EMPLOYEES RETIREMENT SYSTEM GENERAL The minutes of meetings held by the Board of Trustees during the cur rent year were reviewed and found to be in order In our opinion the accompanying balance sheet and related statements correctly present the financial position of the Employees Retirement System of Georgia at June 30 1962 resulting from cash transactions and the results of its operations for the year then ended in conformity with generally ac cepted accounting principles applied on a basis consistent with that of the preceding year Respectfully submitted OSBORN CLARY COMPANY Certified Public Accountants271 EMPLOYEES RETIREMENT SYSTEM OSBORN CLARY COMPANY Certified Public Accountants Atlanta 3 Georgia October 1 1962 Honorable B E Thrasher Jr State Auditor State Capitol Atlanta Georgia Dear Sir We have made an audit of the accounting records of the Employees Retirement System of Georgia Trustee for the Social Security Trust Fund for the year ended June 30 1962 and submit herewith our report Employees Retirement System of Georgia is the State Agency desig nated to administer the Enabling Act passed by the General Assembly in 1951 This Act with subsequent amendments provides for extension on a voluntary basis of Federal Social Security coverage to employees of political subdivisions of the State Contributions for social security are received from each participating unit The contributions are then combined and reported to the Social Security Administrator Our examination consisted of a verification of the asset and liability ac counts at June 30 1962 and receipts and payments for the year then ended The financial position of the Fund at June 30 1962 is presented in the Balance Sheet ASSETS Cash on deposit 93676869 was verified by direct communication with depositories Social Security contributions overpaid to the Social Security Adminis trator 53220 represent the net of 86400 overpaid less 33180 which had not been reported at June 30 1962272 EMPLOYEES RETIREMENT SYSTEM LIABILITIES The amount of 646178 was due Employees Retirement System of Georgia for June 1962 administrative expense Deposits by Local Governments 54470289 represent deposits by po litical subdivisions as security for the State in event of failure to fulfill their obligations Deposits are not required of political subdivisions receiving State funds for roads andor education and in the event of default these funds shall be withheld until full restitution has been made to the State Contribution Income Fund 16745733 represents accumulated income received on monies invested and interest received on deposits The Contingent Fund balance at June 30 1962 amounted to 21867889 In our opinion the accompanying balance sheet and related statements correctly present the financial position of the Employees Retirement System of GeorgiaTrustee Social Security Trust Fund at June 30 1962 and the results of its operations for the year then ended in conformity with generally accepted accounting principles applied on a basis consistent with that of the preceding year Respectfully submitted OSBORN CLARY COMPANY Certified Public AccountantsEMPLOYEES RETIREMENT SYSTEM BENEFIT FUND SCHEDULE OF INVESTMENTS AS AT JUNE 30 1962 BONDS AND NOTES Alabama Power Company First Mortgage Aluminum Company of America Debentures Aluminum Company of America SF Debentures American Can Company D ebentures American Telephone and Telegraph Co Debentures Appalachian Electric Power Co First Mortgage Arizona Public Service Co First Mortgage Arkansas Power and Light Co First Mortgage Armco Steel Corporation SF Debentures Associates Investment Company Notes Atlanta Gas Light Company Debentures Atlanta Gas Light Company First Mortgage Atlanta Gas Light Company First Mortgage Debentures Atlantic Refining Company Debentures Baltimore Gas and Electric Co SF Debentures Baptist Convention Executive Committee of Georgia First Mortgage 273 Interest Cost or Par Date Due Rate 3125 Value Income 3 184 150 000 00 4 687 50 3 186 3500 100 000 00 3 500 00 1 5 189 4875 250 000 00 12187 50 4 190 5000 203 000 00 10 150 00 4 183 3875 200 000 00 7 750 00 f 6 179 3000 100 000 00 3 000 00 1 182 4250 150 000 00 6 375 00 4 188 3750 200 000 00 7 500 00 7 186 2625 100 000 00 2 625 00 8 180 2750 100 000 00 2 750 00 12 173 3375 150 000 00 5 062 50 91584 3250 350 000 00 6 500 00 21 950 00 11 192 4750 300 000 00 14 250 00 6 181 3750 100 000 00 3 750 00 J10 182 3500 100 000 00 3 500 00 3 180 2875 50 000 00 1 437 50 12 183 3500 50 000 00 1 750 00 6 192 4450 500 000 00 00 10 181 3625 150 000 00 5 437 50 f 4 184 4350 200 000 00 8 700 00 6 186 4500 300 000 00 13 500 00 21570 3250 250 000 00 8125 00 8 171 4000 86 000 00 3 440 00 9 178 4250 179 000 00 7 692 50 7 181 4000 100 000 00 4 000 00 10 182 5125 141 000 00 7 37213 12 185 5125 500 000 00 25 625 00 11579 3250 124 000 00 4 03000 61586 4875 96 000 00 2 508 20 7 169 4000 141 000 00 5 800 00 274 EMPLOYEES RETIREMENT SYSTEM BENEFIT FUND SCHEDULE OF INVESTMENTS AS AT JUNE 30 1962 BONDS AND NOTES Bell Telephone Company of Pennsylvania Debentures Carolina Clinchfield and Ohio First Mortgage Carolina Power and Light Co First Mortgage Central of Georgia Railway Co Equipment Trust Series C Central of Georgia Railway Co Equipment Trust Series S Chesapeake and Ohio Railway Co Mortgage Chesapeake and Ohio Railway Co Equipment Bonds Chesapeake and Ohio Railway Co First Mortgage Series E CIT Financial Corporation Debentures CIT Financial Corporation Debentures Columbia and Southern Ohio Electric Co First Mortgage Columbia Gas System Inc Series A Debentures Columbia Gas System Inc Series B Debentures Columbia Gas System Inc Series C Debentures Columbia Gas System Inc Series D Debentures Commercial Credit Company Notes Consumers Power Company Convertible Debentures Consolidated Edison Co N Y First Refunding Mortgage Consolidated Edison Co N Y First Refunding Mortgage Interest Cost or Par Date Due Rate 3750 Value 2 189 100 000 00 9 165 4000 10300000 2 181 2875 100 000 00 llO 182 3500 150 000 00 3 188 4125 100 000 00 4 190 4875 200 000 00 11 170 4625 100 000 00 2 169 3250 5000000 I 2 170 3250 50000 00 8 170 3250 150 000 00 5 196 3500 75 000 00 22071 3000 45 000 00 8 196 3500 25 000 00 1 179 4625 100 000 00 10 171 4250 80 000 00 9 181 3250 75 000 00 6 175 3000 100 000 00 8 175 3000 100 000 00 4 177 3375 49 000 00 7 179 3500 150 000 00 10 174 4250 50 000 00 2 183 3500 100 000 00 1 184 3375 100 000 00 2 181 3000 150 000 00 5 181 3250 100 000 00 Income 3 75000 4120 00 2 875 00 5 250 00 4125 00 9 750 00 4 625 04 8 125 00 2 625 00 1 350 00 875 00 4 62500 3 400 00 2437 50 300000 3 00000 1 653 76 5 25000 212500 6781 3 50000 3 375 00 4500 00 3 25000EMPLOYEES RETIREMENT SYSTEM BENEFIT FUND SCHEDULE OF INVESTMENTS AS AT JUNE 30 1962 275 BONDS AND NOTES Consolidated Natural Gas Co Debentures Consumers Power Company First Mortgage Continental Can Company Inc Debentures Continental Oil Company Continental Oil Company SF Debentures Detroit Edison Company General Refunding Mortgage Duke Power Company First and Refunding Mortgage El Paso Electric Company F H A Debentures Series AA 0i Series DD Series All Interest Cost or Par Date Due Rate Value Income 5 176 3250 99 000 00 3 21750 6 179 3125 50 000 00 1 562 50 4 181 3125 100 000 00 312500 4 187 3250 50 000 00 1 625 00 12 190 4625 500 000 00 23 12500 10 185 4625 250 000 00 11 562 50 5 191 4500 300 000 00 13 500 00 11 184 3000 150 000 00 4 500 00 111576 3375 100 000 00 3 375 00 5 186 3625 200 000 00 7 250 00 29 66256 51181 3750 17 600 00 1 282 3750 10 300 00 12 881 2625 4 000 00 101281 3500 5 200 00 10 381 4125 3 20000 7 881 3250 1175000 2 882 3000 4 400 00 11081 3125 13 950 00 11282 3750 6 80000 3 782 3375 910000 101081 3750 12 250 00 1 282 3750 2 45000 12 881 2625 105000 11381 3750 8 650 00 10 381 3500 3 450 00 101281 3500 1 350 00 2 882 3000 1100 00 11282 3750 1 80000 2 580 3375 15 450 00 10 381 4125 12 500 00 2 981 3500 10 400 00 3 981 3000 5 650 00 10 381 3500 6 400 00 10 381 3500 700000 11181 3500 8 600 00 4 750 60276 EMPLOYEES RETIREMENT SYSTEM BENEFIT FUND SCHEDULE OF INVESTMENTS AS AT JUNE 30 1962 BONDS AND NOTES Federal Land Bank Farm Bank Loan Bonds Federal National Mortgage Association Debentures Firestone Tire and Rubber Company Florida Power and Light Co First Mortgage General American Transporta tion Corp Co General Electric Company Debentures General Foods Corporation Debentures General Motors Acceptance Corporation Debentures General Motors Corporation Debentures Date Due 91572 22070 22074 5 171 32069 Interest Cost or Par Rate Value 21077 5 177 fl2 186 I 4 188 11 189 10 181 5 176 7 176 3 179 1 179 9 189 10 191 11 190 12 177 4 180 i 6 181 7 182 4 183 4 184 4 186 6 187 Goodrich B F Company SF Debentures 111585 Grant W T Company Sinking Fund Debentures 1 187 Gulf Mobile and Ohio Railroad First Mortgage 5 ign Gulf Power Company 4 i89 Gulf Power Company First Mortgage 2 188 Georgia Power Company First Mortgage 3875 5125 4500 3500 4375 4500 3250 4375 4125 5250 4550 3500 3375 4000 3250 5750 4635 4875 3375 2875 3500 3375 3750 3125 3625 5250 4625 4750 3375 4750 4000 100 000 00 200 000 00 500 000 00 100 000 00 200 000 00 500 000 00 199 000 00 200 000 00 200 000 00 200 000 00 300 000 00 360 000 00 94 000 00 200 000 00 345 000 00 70 000 00 300 000 00 300 000 00 25 000 00 100 000 00 100 000 00 125 000 00 79 000 00 100 000 00 25 000 00 56 000 00 500 000 00 300 000 00 150 000 00 200 000 00 200 000 00 Income 3 875 00 10 250 00 3 500 00 8 750 00 6 467 50 8 750 00 8 250 00 10 500 00 6 825 00 12 600 00 3 172 50 8 000 00 11 212 50 6 045 50 6 939 00 14 625 00 843 76 2 875 00 3 500 00 4 218 76 2 962 50 3 125 00 906 26 2 940 00 23 125 00 5 062 50 9 500 00 8 000 00EMPLOYEES RETIREMENT SYSTEM BENEFIT FUND SCHEDULE OF INVESTMENTS AS AT JUNE 30 1962 277 BONDS AND NOTES Gulf States Utilities Co Debentures Gulf States Utilities Co First Mortgage Houston Light and Power Company Mortgage Illinois Bell Telephone Co First Mortgage Illinois Bell Telephone Co First Mortgage Indiana and Michigan Electric Co First Mortgage Inland Steel Company First Mortgage John Deere Credit Company Debentures Kansas City Power and Light Co First Mortgage Kansas City Southern Railway Co First Mortgage KimberlyClark Corporation SF Debentures Louisiana Power and Light Co First Mortgage Louisiana Power and Light Company Trust Louisville Nashville Railroad Co FirstRefundingMortgage May Department Stores SF Debentures McKesson and Robbins Inc Debentures Michigan Consolidated Gas Co First Mortgage MinneapolisHoneywell Regulator Co Debentures Mississippi Power and Light Co First Mortgage Missouri Pacific Railroad Co Equipment Trust Date Due Interest Rate Cost or Par Value Income 10 181 12 182 12 183 1 189 7 190 12 189 4625 3125 3375 4750 4875 5250 300 000 00 75 000 00 125 000 00 185 000 00 215 000 00 250 000 00 6 939 00 2 343 76 4 218 76 8 787 50 10 481 26 13 125 00 11 187 4750 200 000 00 9 500 00 4 184 3125 50 000 00 1 562 50 7 197 f 1 182 9 183 11 188 4875 3250 3625 4750 350 000 00 100 000 00 100 000 00 200 000 00 17 062 50 3 250 00 3 625 00 9 500 00 2 189 4500 155 000 00 7 200 00 103185 4875 200 000 00 9 750 00 11583 12 184 l2 184 I 8 186 i 1 183 3250 3250 3250 4625 3750 100 000 00 100 000 00 50 000 00 100 000 00 300 000 00 3 250 00 3 250 00 1 625 00 2 312 50 11 250 00 11 180 3000 50 000 00 1 500 00 4 190 f 4 103 1 4 103 5000 3375 3375 300 000 00 150 000 00 25 000 00 15 000 00 5 062 50 843 76 3 180 3250 50 000 00 1 625 00 9 180 4625 140 000 00 6 475 00 8 176 3500 75 000 00 2 625 00 41586 4 188 3 190 4500 4125 5000 305 000 00 200 000 00 200 000 00 13 725 00 8 250 00 10 00000 2 170 3000 100 000 00 3 000 00 278 EMPLOYEES RETIREMENT SYSTEM BENEFIT FUND SCHEDULE OF INVESTMENTS AS AT JUNE 30 1962 BONDS AND NOTES Date Due Missouri Power and Light Co First Mortgage 7 184 Mountain States Telephone and Telegraph Co 31Year Debentures 2 188 National Dairy Products Corporation 31592 National Steel Corporation f 6 189 First Mortgage i 5 182 ll 186 New York State Electric and Gas Co First Mortgage 5 184 New York Telephone Co f 4 196 Refunding Mortgage 1 102 NiagaraMohawk Power 112 181 Corporation 2 183 General Mortgage 10 183 Northern Natural Gas Co SF Debentures 11 173 Northern States Power Co First Mortgage 6 182 Northwestern Bell Telephone Company 6 198 Ohio Power Company First Mortgage 1 183 Pacific Gas and Electric Co 12 185 First Refunding Mortgage 12 184 6 184 Pacific Telephone and Telegraph Co 27Year 111579 30Year 111581 32Year 81588 35Year 91583 40Year 10 187 Peoples Gas Light and Coke Co First Refunding Mortgage 7 179 Philadelphia Electric Co 4 185 First and Refunding Mortgage l0 189 Phillips Petroleum Co Convertible Debentures 21587 Pitney Bowes Inc 113086 Plantation Pipe Line Co SF Debentures 4 186 Interest Rate Cost or Par Value 3250 20000000 Income 6 500 00 4375 100 000 00 4 375 00 4375 500 000 00 4625 250 000 00 11 562 50 3125 75 000 00 2 343 76 3875 100 000 00 3 875 00 3250 100 000 00 3 250 00 3375 100 000 00 3 375 00 4625 300 000 00 3375 50 000 00 1 687 50 3500 200 000 00 700000 3250 200 000 00 6 500 00 3250 200 000 00 6 500 00 3250 100 000 00 3 250 00 4875 250 000 00 12187 50 3375 75 000 00 2 531 26 3375 300 000 00 10 125 00 3125 350 000 00 10 937 50 3125 100 000 00 3 125 00 3250 50 000 00 1 625 00 3500 150 000 00 5 250 00 4375 50 000 00 2 187 50 3125 50 000 00 1 562 50 3125 50 000 00 1 562 50 3250 150 000 00 4 875 00 3125 50 000 00 1 562 50 5000 200 000 00 10 000 00 4 250 4 000 00 170 00 4625 500 000 00 11 562 50 3500 140 000 00 4 900 00 EMPLOYEES RETIREMENT SYSTEM BENEFIT FUND SCHEDULE OF INVESTMENTS AS AT JUNE 30 1962 279 BONDS AND NOTES Public Service Co of Indiana Inc First Mortgage Public Service Co of Oklahoma First Mortgage Public Service Electric and Gas Co First Refunding Mortgage Republic Corporation Sinking Fund Debentures Reynolds R J Tobacco Co Debentures Savannah Electric and Power Co Debentures Savannah Electric and Power Co First Mortgage SearsRoebuck Acceptance Corporation Debentures SearsRoebuck and Company SF Debentures Service Pipe Line Co 30Year SF Debentures Shell Oil Company Debentures Southern Bell Telephone and Telegraph Debentures Southern California Edison Co Refunding Mortgage Southern California Gas Co First Mortgage Southern Counties Gas Co of California First Mortgage Southern Electric Generating Co First Mortgage Southern Natural Gas Co First Mortgage Pipe Line Sinking Fund Southern New England Tele phone Company 33Year Debentures Interest Cost or Par Date Due Rate 3375 Value Income f 7 182 50 000 00 1 687 50 1 184 3375 100 000 00 3 375 00 2 184 3000 100 000 00 3 000 00 1 5 184 3250 50 000 00 1 625 00 11 186 4375 250 000 00 10 937 50 9 185 4375 300 000 00 13 125 00 10 173 3000 100 000 00 3 000 00 10 179 3375 144 000 00 4 860 00 10 184 3250 150 000 00 4 875 00 2 172 4625 100 000 00 4 625 00 8 183 4750 650 000 00 30 875 00 4 182 3200 50 000 00 1 600 00 8 186 4625 500 000 00 11 565 00 r12 193 4625 300 000 00 13 875 00 9 189 3125 250 000 00 7 812 50 101595 3250 50 000 00 1 625 00 10 183 4000 250 000 00 10 000 00 6 186 5000 100 000 00 5 000 00 12 197 5000 500 000 00 25 000 00 3 198 4375 500 000 00 21 875 00 4 101 4375 1 000 000 00 21576 2875 75 000 00 2 156 26 4 182 3500 200 000 00 7 000 00 10 181 3500 150 000 00 5 250 00 6 192 5250 800 000 00 42 000 00 12 170 2875 100 000 00 2 875 00 7 185 3250 50 000 00 1 625 00 280 EMPLOYEES RETIREMENT SYSTEM BENEFIT FUND SCHEDULE OF INVESTMENTS AS AT JUNE 30 1962 BONDS AND NOTES Date Due Southwestern Bell Telephone Co Debentures 8 195 Southwestern Public Service 6 179 Co First Mortgage 2 181 Standard Oil Co of California SF Debentures 7 183 Standard Oil Co of Indiana Debentures 10 183 State School Building Authority of Georgia Revenue Bonds State Steamship Company Merchant Marine Bonds 93087 Stevens J P and Company Notes 11582 Swift and Company 25Year Debentures 6 186 Tennessee Gas Transmission Co First Mortgage Pipe Line Sinking Fund 2 176 Tennessee Valley Authority Series A 1960 111585 Texas Company Debentures 5 183 Texas Electric Service Co First Mortgage 5 182 Texas Electric Service Co SFDebentures 2 185 Toledo Edison Company First Mortgage 2 186 TrailerTrain Company Conditional sales Agreement No 2 111576 No 3 81576 f U S Savings Bonds Series J12 162 GRegular 2 163 U S Steel Corporation Sinking Fund Debentures 71583 U S Treasury Bonds 61583 21595 U S Treasury Bills Par Value 23000000 71562 U S Treasury Bills Par Value 20000000 71962 Interest Cost or Par Rate Value Income 4625 500 000 00 23 125 00 3200 100 000 00 3 200 00 3350 100 000 00 3 350 00 4375 200 000 00 8 750 00 4500 550 000 00 1 24 750 00 4 337 78 3 03610 7 633 33 4250 160 000 00 7 177 60 4500 261 000 00 1188000 4875 500 000 00 24 375 00 3875 125 000 00 4 843 76 4400 500 000 00 22 000 00 3625 300 000 00 10 875 00 3250 100 000 00 3 250 00 5250 200 000 00 10 500 00 3375 100 000 00 3 375 00 4875 300 000 00 7 603 12 5000 190 000 00 9764 2 00 00 2500 150 000 00 3 750 00 2500 100 000 00 2 500 00 4000 250 000 00 10 000 00 3250 100 000 00 3 250 00 3000 250 000 00 228 275 00 198 640 05 7 500 00 M I g i 281 EMPLOYEES RETIREMENT SYSTEM BENEFIT FUND SCHEDULE OF INVESTMENTS AS AT JUNE 30 1962 BONDS AND NOTES Date Due U S Treasury Bills Par Value 66000000 81662 U S Treasury Bills Par Value 29000000 91362 U S Treasury Bills U S Treasury Notes j 81564 81562 Union Electric Co of Missouri 7 191 First Mortgage j 5 182 3 188 United Gas Corporation First 2 172 Mortgage Collateral Trust 3 178 University System Building Authority of Georgia Revenue Bonds 12 181 Virginia Electric and Power Co JlO 182 First Refunding Mortgage j 5 184 10 186 Washington Gas Light Co First Mortgage 71576 MORTGAGE LOANS Atlanta Development Co First Mortgage 6 276 Brunswick Glynn County Industrial Development Corporation First Mortgage 91576 Bryson A C A H and J W First Mortgage 52073 Butts County Development Co First Mortgage 9 278 Candler County Development Corporation First Mortgage 81175 Coffee County Chamber of Commerce First Mortgage 123173 Dallas First Baptist Church First Mortgage 8 966 East Albany Baptist Church First Mortgage 5 172 East Albany Baptist Church Second Mortgage 5 164 Emmanuel County Development Corporation First Mortgage 111077 Interest Rate Cost of Par Value Income 656 238 67 288166 23 5000 3250 250 000 00 500 000 00 12 812 61 12 500 00 16 250 00 4750 3250 4375 300 000 00 300 000 00 200 000 00 7125 00 9 750 00 8 750 00 3500 4250 90 000 00 197 000 00 3 150 00 8 372 50 3375 3250 3125 4125 150 000 00 250 000 00 200 000 00 100 000 00 1 853 34 5 062 50 8 125 00 6 250 00 4 125 00 3500 188 000 00 6 580 00 5000 449157 72 34 921 45 6500 145 440 19 9 105 01 6000 110 000 00 7 050 00 6000 98 815 59 6 084 74 6000 82 821 31 5 100 86 5000 252 510 71 9 761 83 5000 8 91113 553 78 5000 29 791 40 1 574 22 6000 3 348 00 276 21 5500 228 135 33 12 901 73 282 EMPLOYEES RETIREMENT SYSTEM BENEFIT FUND SCHEDULE OF INVESTMENTS AS AT JUNE 30 1962 Interest Cost or Par MORTGAGE LOANS Date Due Rate Value Emmert Mrs Marguerite First Mortgage 1373 4250 2239927 Fort Valley Baptist Church First Mortgage 12965 5000 1355000 Fort Valley Presbyterian Church First Mortgage 51672 5000 566670 Fountain D L First Mortgage 113071 5500 4698209 3 750 34 958 45 19 Loans Guaranteed by Gulf 13875 13127315 Oil Corporation Various 14000 1065518 4 125 39 45713 Har Clau Realty Inc First Mortgage 101566 5000 4950000 Hartwell Enterprises Inc First Mortgage 10176 5000 40151931 Hawkinsville Industries Inc 71674 6000 7177663 Hoboken Missionary Baptist Church Mortgage 9173 5500 1150000 Inman Park Baptist Church First Mortgage 71575 5000 14000000 Inman Park Methodist Church First Mortgage 71267 6000 2500000 Leesburg Industrial Develop ment Corporation First Mortgage 11971 6000 9566327 Lithonia Lighting Products Company 21875 6000 34666666 Lockheed Heights Subdivision Inc First Mortgage 123173 4500 5097301 Loganville Industrial Develop ment Corporation First Mortgage 91972 5500 5147507 Macon Riverside Methodist Church 11581 6500 29042379 Miller Betty C J B and M B First Mortgage 7572 5000 8750006 Montezuma First Baptist Church Mortgage 12 172 5000 2800002 Morningside Methodist Church First Mortgage Albany Georgia 13074 5500 3869699 Northside Baptist Church Warner Robins Georgia 12582 6000 8700000 Income 995 00 997 50 335 04 2 746 02 1 452 83 5 267 26 468 99 1 657 14 2 818 76 20 590 84 4 517 80 673 75 7500 00 70 75 4399 81 22 000 00 2 567 19 2 977 84 19193 79 4 687 50 1 500 00 2 220 51 557 16 283 EMPLOYEES RETIREMENT SYSTEM BENEFIT FUND SCHEDULE OF INVESTMENTS AS AT JUNE 30 1962 Interest Cost or Par MORTGAGE LOANS Date Due Rate Value Oothcaloga Realty and Invest ment Corporation First Mortgage 10173 5500 53666 76 Patcraft Mills Inc First Mortgage 121569 5000 4950000 Perry Industrial Development 21179 6000 98267 00 Corporation First Mortgage 21178 5500 11760000 Pittman Park Methodist Church First Mortgage 72284 5500 25163072 Puritan Cordage Mills First Mortgage 71079 5500 20771335 Putnam County Industrial Development Co 3176 6 500 127567 45 Rockmart First Baptist Church First Mortgage 12167 5 000 38 500 00 Schley County Industrial Corporation First Mortgage 8169 6000 3906800 Social Circle Development Corporation First Mortgage 1967 5000 15979 45 South Dalton Baptist Church First Mortgage 21474 5500 116777 83 Sunnyside Baptist Church First Mortgage Albany Georgia 6 i72 5250 5979725 Sunnyside Baptist Church Second Mortgage Albany Georgia 41572 5500 910122 Swainsboro Tobacco Warehouse Co First Mortgage 72973 5500 12867841 SylvesterWorth County Indus trial Development Corpo ration First Mortgage 10 172 5 500 190 008 00 Tignall Development Corporation Trager M L and F M Trust First Mortgage 42264 6000 1500000 Trinity Presbyterian Church First Mortgage 63070 5000 14400000 Trinity Presbyterian Church of Atlanta First Mortgage 63071 5500 16666666 Trion First Baptist Church First Mortgage 21369 5500 113 78716 Income 3 389 47 2 722 50 2 036 26 6 771 25 14 075 68 11 638 83 8 492 20 2 187 50 2 502 15 921 29 6 701 35 3 315 61 528 12 7 444 20 11 261 44 1 055 84 1 237 50 00 00 7 361 57284 EMPLOYEES RETIREMENT SYSTEM BENEFIT FUND SCHEDULE OF INVESTMENTS AS AT JUNE 30 1962 Interest Cost or Par MORTGAGE LOANS Date Due Rate Value Income Turner County Enterprises Inc First Mortgage 7170 5500 15391362 896276 Valley Peach Company First Mortgage 82769 5500 3179933 188753 Warner Robins First Baptist Church First Mortgage 21369 5 250 80 50000 4 67906 Warner Robins Northside Baptist Church 48454 Waynesboro Garment Com pany Inc First Mortgage 73172 5500 12339884 708963 Wilson W J and E O First Mortgage 52872 5500 902312 52369 Wright Garment Company First Mortgage 21471 5000 3225000 174375 Wright Manufacturing Co Mortgage 10373 6000 9583338 612500 F H A Insured Mortgage Loans 557 Loans within the State of Georgia Various 458285003 24488986285 EMPLOYEES RETIREMENT SYSTEM BENEFIT FUND SCHEDULE OF INVESTMENTS AS AT JUNE 30 1962 Date of SAVINGS AND LOAN ASSOCIATIONS Deposit First Federal Savings and Loan Association of Brunswick Georgia 1862 Griffin Federal Savings and Loan Association Griffin Georgia 1 562 Tifton Federal Savings and Loan Association Tifton Georgia 1 562 First Federal Savings and Loan Associ ation of Warner Robins Georgia 1562 DeKalb County Federal Savings and Loan Association 12562 Home Federal Savings and Loan Association of Albany Georgia 12562 Home Savings and Loan Association Atlanta Georgia 61152 Decatur Federal Savings and Loan Association 101162 Standard Federal Savings and Loan Association of Atlanta Georgia 61162 Cherokee Federal Savings and Loan Association of Canton Georgia 61562 Home Federal Savings and Loan Association of Columbus Georgia 61562 American Federal Savings and Loan Association of Columbus Georgia 61562 First Federal Savings and Loan Association of Augusta Georgia 61562 Family Federal Savings and Loan Association Macon Georgia 61562 Irwin County Federal Savings and Loan Association Ocilla Georgia 61662 Original Deposit Income 10 000 00 00 10 000 00 00 10 000 00 00 10 000 00 00 10 000 00 00 7 500 00 00 5 00000 00 5 000 00 1666 5 000 00 1666 5 000 00 00 5 000 00 00 5 000 00 00 5 000 00 00 5 000 00 00 5 000 00 00 286 EMPLOYEES RETIREMENT SYSTEM BENEFIT FUND SCHEDULE OF INVESTMENTS AS AT JUNE 30 1962 No of Dividend Cost or Par STOCKS Shares Rate Value Alabama Power Company Preferred 500 4 20 49 287 50 Aluminum Company of America Preferred 750 375 7345000 Atlanta Gas Light Company Preferred 950 444 9606250 Bethlehem Steel Corporation Preferred 400 700 6652500 Carolina Power and Light Company Preferred 450 420 4466250 ColgatePalmolive Company Preferred 450 350 4107500 Commonwealth Edison Company Preferred Dupont E I deNemours Preferred 450 450 5382500 General Mills Inc Cumulative Preferred 100 500 1225000 General Motors Corporation Preferred 600 375 6010000 250 492 2562500 Georgia Power Company Preferred 1250 460 12995000 200 500 2000000 International Harvester Co Preferred 300 700 5050000 National Lead Company Class B Preferred 400 600 5882500 Pacific Lighting Corporation Cumulative Preferred 250 475 2500000 Pacific Lighting Corporation Cumulative Preferred 250 436 2534375 Philadelphia Electric Co Preferred 250 468 2543750 Reynolds Metals Company Preferred 1 000 475 5000000 Safeway Stores Incorporated Preferred 600 400 5736250 Tennessee Gas Transmission Co Preferred 250 464 2562500 U S Steel Corporation Cumulative Preferred 400 700 6552500 Westinghouse Electric Corporation Series B Preferred 300 380 3010000 AddressographMultigraph Corporation Common Aluminum Company of America Common 600 4756888 American Home Products Common 750 4494759 Income 2100 00 2 992 52 4 218 00 2 800 00 1 890 00 1 575 00 4 908 05 2 025 00 50000 2 250 00 1 230 00 5 750 00 1 000 00 2100 00 2400 00 1187 52 1090 00 1 170 00 2 375 00 2 400 00 1 160 00 2800 00 1140 00 24 798 67 540 00 1170 00 EMPLOYEES RETIREMENT SYSTEM BENEFIT FUND SCHEDULE OF INVESTMENTS AS AT JUNE 30 1962 287 STOCKS American Telephone and Telegraph Company ArkansasLouisiana Gas Co Common Armstrong Cork Co Common Automatic Canteen of America Common Bankers Trust Company New York Carolina Clinchfield and Ohio Railroad Chase Manhattan National Bank CocaCola Company Common Colonial Stores Inc Common Connecticut General Life Insurance Company Common Consumers Power Company Common Corn Products Common Diamond National Corporation Common Dow Chemical Company Common Dun and Bradstreet Inc Common DuPont E I deNemours Common Eastman Kodak Company Common First National City Bank of New York Freeport Sulphur Common General American Transportation Common General Electric Company Common General Motors Corporation Common General Telephone and Electric Corporation Common Goodrich B F Company Common Goodyear Tire and Rubber Common Grant W T Company Common Gulf Oil Corporation Hercules Powder Company Common Inland Steel Company International Business Machine Corporation International Nickel Co Common International Paper Company Common Johns Manville Corporation Common No of Dividend Cost or Par Shares Rate Value Income 2183 152 309 14 7 498 80 1000 41106 09 250 00 1100 78 382 03 72000 1000 28 882 74 30000 1778 36 815 44 2 89610 1275 117 562 50 6 375 00 1151 33 222 38 2 935 06 1100 72 467 84 1 440 00 2500 45 206 25 37500 500 52 500 00 362 50 1672 40 753 81 2 216 90 1000 28 723 50 1 250 00 3000 147 062 12 2 150 00 606 47 256 28 939 30 2000 134 700 00 1 625 00 300 60 835 60 2 250 00 700 78 814 08 1 475 00 1646 71 613 65 4 863 75 1900 47 459 02 2 280 00 600 43 977 71 1 012 50 1000 67 892 80 2 000 00 1315 61 435 95 2 287 50 2500 70 77616 1 805 00 600 33 90515 1 320 00 1530 56188 25 1 363 50 872 20 474 33 1 046 40 1138 25132 82 1 465 60 1000 43 963 73 70000 900 23 937 50 1 440 00 532 131 770 36 1 181 40 1500 103 837 11 1 564 00 696 26 854 96 727 03 660 28 737 50 1 320 00 288 EMPLOYEES RETIREMENT SYSTEM BENEFIT FUND SCHEDULE OF INVESTMENTS AS AT JUNE 30 1962 Dividend Cost or Par Rate Value Income No of STOCKS Shares Kroger Company Common 3623 Lily Tulip Cup Corporation Common 800 Middle South Utilities Common 1000 MinneapolisHoneywell Regulator Co Common 350 Minnesota Mining and Manuf actur ing Co Common 1600 National Dairy Products Corporation Common 1000 National Life and Accident Insurance Co Common 1080 Pennsalt Chemical Corporation Common 1000 J C Penney Company Common 1600 Phillips Petroleum Company Common 800 Pillsbury Company Common 2000 Pitney Bowes Common 1300 Proctor and Gamble Co Common 500 Purolator Products Common 2000 Rexall Drug and Chemical Co Common 2000 RichardsonMerrell Inc Common 500 Richs Inc Common 2000 Safeway Stores Incorporated Common 900 Southern Company Common 5193 Standard Oil Company of New Jersey Common 1534 U S Steel Corporation Common U S Trust Company New York Common 800 Union Carbide Corporation 350 Utah Power and Light Co Common 1 300 Walgreen Company Common 1427 Westinghouse Electric Corporation Common 800 Xerox Corporation Common 800 57 518 961 58 2 216 601 73 Reconciliation of Investment Income Total Investment Income2 216 601 73 LessInterest Purchased 1312799 Net Investment Income2 203473 74 86 352 82 3 985 32 43 017 18 80000 29 285 06 1 060 00 52 306 37 70000 114 238 48 85000 39 712 50 2 000 00 71 510 15 231 50 37 073 62 75000 67 601 92 2 400 00 30150 00 1 400 00 131 798 42 2 250 00 78 272 21 520 00 40 661 24 187 50 81 550 00 1 800 00 95 628 92 25000 46 016 04 50000 73 500 00 550 00 16 575 00 1 395 00 142 455 65 7 789 52 78 309 41 2781 60 1142432 102 000 00 1 600 00 44 909 06 1 260 00 51 828 63 90 474 50 2 072 40 42 663 33 960 00 123 797 86 289 GEORGIA FOREST RESEARCH COUNCIL290 GEORGIA FOREST RESEARCH COUNCIL RECEIPTS 1962 1961 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 28000000 20000000 Revenues Retained Transfers Other Spending Units5477159 32682 40 Total Income Receipts 22522841 16731760 NONINCOME Private Trust Funds 10480 CASH BALANCE JULY 1st Budget Funds 4038322 5723675 26571643 22455435 PAYMENTS EXPENSE Personal Services 12348705 12517488 Travel 300200 203559 Supplies Materials 1163064 19 803 69 Communication 297041 269697 Heat Light Power Water 879411 6 058 26 Printing Publicity 7337o9 4630 39 Repairs 833257 1070031 Rents 14760 900 Insurance 95 m 9500 Indemnities Q Q0 Equipment 52 25317 63e 19 Miscellaneous 162013 62435 Total Expense Payments 21966977 17247463 OUTLAY Buildings Improvement Personal Services 292 54 Contracts 2559890 101500 Equipment 1097999 1068150 NONCOST Private Trust Funds 10480 CASH BALANCE JUNE 30th Budget Funds 907043 4038322 26571643 22455435291 GEORGIA FOREST RESEARCH COUNCIL CURRENT BALANCE SHEET JUNE 30 1962 ASSETS CASH ASSETS Cash in Bank Budget Funds 907043 LIABILITIES RESERVES SURPLUS LIABILITIES Accounts Payable 3 740 25 RESERVES For Purchase Orders Outstanding 382466 SURPLUS For Operations Subject to Budget Approval 1 50552 9 070 43292 GEORGIA FOREST RESEARCH COUNCIL SUMMARY INTRODUCTION The Georgia Forest Research Council was created by Act of the General Assembly approved December 10 1953 and is under the direction and super vision of a Board of Commissioners composed of seven members appointed by the Governor Membership of the Board at June 30 1962 was as follows Wallace Adams Chairman Glenwood Georgia B M Jones Vice Chairman Dallas Georgia Dr Herbert I Conner Vidalia Georgia Henry G Garrard Sr Washington Georgia Downing Musgrove Homerville Georgia A R Shirley Director Georgia Forestry Commission Macon Ga Kirk Sutlive Sr Union Bag and Paper Corp Savannah Georgia FINANCIAL CONDITION The Georgia Forest Research Council ended the fiscal year on June 30 1962 with a surplus of 150552 after providing the necessary reserve of 756491 for liquidation of outstanding purchase orders and accounts payable AVAILABLE INCOME AND OPERATING COSTS State Appropriation for the operation of the Council in the fiscal year ended June 30 1962 was 28000000 The 28000000 provided as the current years appropriation was re duced by 5477159 net transfers to other State units leaving net income available for the Councils operations 22522841 The 22522841 net income together with 4038322 cash balance on hand at the beginning of the period made a total of 26561163 funds avail able in the year ended June 30 1962 21966977 of the available funds was expended for budget approved items of current expense 3687143 was paid for new buildings and equip ment and 907043 remained on hand June 30 1962 the end of the fiscal year293 GEORGIA FOREST RESEARCH COUNCIL COMPARISON OF OPERATING COSTS Expenditures for the past three years are compared in the statement following YEAR ENDED JUNE 30 EXPENDITURES 1962 igej 1960 Personal Services i23 48705 12517488 11702 61 Trave Expense 300200 2 M Supphes Materials n 63064 19 803 6g J Communications 2 97a 41 2 Heat Lights water 879411 605826 4 645 42 Printing Publicity 733709 463039 790 49 Repairs and Alterations 8 33257 10 700 31 1 g7 Rents U760 g 0Q Insurance and Bonding 9500 95 0Q Indemnities m w 0Q Equipment 5225a 17 Miscellaneous 1 62013 624 35 JJ Total Expense Payments 21966977 17247463 15521849 OUTLAY Buildings Improvements 25 891 44 1 015 00 50 364 67 Equipment 1097999 1068150 2751547 Total Cost Payments 25654120 18417113 23309863 Number of Employees on Payroll June 30th R 6 6 6 GENERAL Mr H E Ruark Director Secretary and Treasurer is bonded for 2000000 Bond is written by the Maryland Casualty Company their bond No 90581918 dated April 15 1959 and effective for an indefinite term beginning May 1 1959 The condition of the obligation of the bond is as follows Now therefore if the said Principal shall during the term of this bond well and faithfully perform all and singular the duties incumbent upon him by reason of his election or appointment to said office except as hereinafter limited and honestly account for all moneys coming into his hands according to law then this obligation shall be null and void otherwise to be and remain in full force and virtue Mr Luther B Huffman Administrative Assistant is bonded for 00000 Bond is dated March 1 1961 with premium paid to March 1294 GEORGIA FOREST RESEARCH COUNCIL 1963 and is written by the Maryland Casualty Company their bond No 90709989F which agrees To indemnify the Director Georgia Forest Research Council against any loss of money or other property real or personal belonging to the insured or for which the insured is legally liable Books and records of this Agency were found in good condition all re ceipts disclosed by examination have been accounted for and expenditures for the period under review were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the officials and staff of the Forest Research Council for the cooperation and assistance given the State Auditors office during this examination and throughout the year295 GEORGIA FORESTRY COMMISSION296 GEORGIA FORESTRY COMMISSION HH RECEIPTS 1962 1961 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation222500000 207500000 Budget Balancing Adjustment 30000000 Revenues Retained Grants from U S Government 87342142 64235356 Grants from Counties 94061191 85685506 Earnings Development Services 50153008 71484668 Transfers Other Spending Units27 356 52 21 322 66 Total Income Receipts4 813 20689 4 267732 64 NONINCOME Private Trust Funds 9569734 8362715 State Revenue Collections Unfunded 83063 CASH BALANCES JULY 1st Budget Funds 38361410 49240240 Private Trust Funds 201555 712147 5 295 364 51 4 850 883 66GEORGIA FORESTRY COMMISSION 297 PAYMENTS 1962 EXPENSE Personal Services300782160 Travel 82 84517 Supplies Materials 58228487 Communication 58 62 Heat Light Power Water 7702939 Publications Printing 839532 RpTairs 11681724 Repairs Rents Insurance Indemnities 175839s Pensions Benefits 1375216 Equipments Miscellaneous Total Expense Payments468360063 OUTLAY Lands Improvements Supplies Materials 229 01 Contracts 1013152 Equipment 2654700 NONCOST Private Trust Funds 9724678 CASH BALANCES JUNE 30th Budget Funds 2S Private Trust Funds State Revenue Collections Unfunded SdObd 5 295 364 51 1961 2 792 463 98 81 900 43 580122 38 56 035 71 75 681 67 11 919 66 103 036 99 10 219 55 1121 58 16 420 24 138 550 25 278 283 72 5 403 48 4151 159 64 19 889 39 43 843 32 161 628 59 88 733 07 383 61410 2 015 55 4 850 883 66298 GEORGIA FORESTRY COMMISSION CURRENT BALANCE SHEET JUNE 30 1962 ASSETS CASH ASSETS Budget Funds 46831283 Private Trust Funds Escrow Deposits 46611 Revenue Collections Unfunded 83063 46960957 ACCOUNTS RECEIVABLE Due from U S Government 3645249 Due from Counties 79497 3724746 OTHER ASSETS Warehouse Inventory 16559114 Total Current Assets 67244817 LIABILITIES RESERVES SURPLUS LIABILITIES Accounts PayableCurrent RESERVES For Purchase Orders Outstanding 39806542 For Contracts to Mature 6572 80 For Federal Funds on Hand 140866 For County Fire Emergency Fund 17 878 31 For IndemnitiesWorkmens Compensation 406309 For Private Trust Funds Escrow Deposits 46611 For Revenue Collections Unfunded 83063 For Warehouse Inventory 165 59114 SURPLUS For OperationsSubject to Budget Approval Total Liabilities Reserves Surplus 2818732 594 87616 49 384 69 67244817299 GEORGIA FORESTRY COMMISSION SUMMARY FINANCIAL CONDITION The Georgia Forestry Commission ended the fiscal year on June 30 1962 with a surplus of 4938469 after providing the necessary reserve of 28 187 32 to cover outstanding accounts payable and reserving 39806542 for purchase orders to be liquidated 657280 for contracts to mature 1 40866 for Federal funds on hand 1787831 for purchase of emergency fire equipment 406309 for Workmens Compensation 46611 for contract performance bonds 83063 interest on savings to be transferred to the State Treasury and 16559114 for warehouse inventories of equipment and sup plies on June 30 1962 STATE REVENUE COLLECTIONS In the fiscal year ended June 30 1962 87930 was collected as State revenue from forfeit of management escrow deposits and 380391 was collected in interest on savings deposits making a total of 468321 to be accounted for of which 385258 was transferred to the State Treasury and 83063 remained on hand June 30 1962 to be transferred in the next fiscal period AVAILABLE INCOME AND OPERATING COSTS State appropriation for the operation of the Commission in the fiscal year ended June 30 1962 was 222500000 To meet expenditures approved on budget 30000000 was transferred from the State Emergency Fund as provided by law making total appropriation for the year 252500000 In addition to the State Appropriation 87342142 was received from the U S Government 94061191 from assessments on county protective units and 50153008 from earnings making total income receipts in the amount of 484056341 From the total receipts of 484056341 transfers in the amount of 1750000 were made to the Georgia Forest Research Council and 985652 to the State Personnel Board leaving net income receipts of 481320689 The 4 813 206 89 net income receipts and the 38361410 cash balance on hand at the beginning of the fiscal period on July 1 1961 made a total of 519682099 available with which to meet expenditures approved on the budget for the fiscal year 4 683 600 63 of the available funds was expended for budget approved items of current expense 4490753 was paid for building improvements and300 GEORGIA FORESTRY COMMISSION outlay equipment and 46831283 remained on hand June 30 1962 end of the fiscal year the The first hen on this remaining cash balance is for liquidation of accounts payable and purchase orders outstanding and payment of county protective units deposits and the remainder will be available for expenditure in the next fiscal period subject to budget reapprovals COMPARISON OF INCOME AND EXPENDITURES Income Receipts and Expenditures for operations in the past three years are compared in the statement following YEAR ENDED JUNE 30 INCOME RECEIPTS 1962 State Revenue Allotment2 525 000 00 Federal Grants 87342142 County Protective Units 940 611 91 Other Income 501 53008 Transfers27356 52 1961 2 075 000 00 642 353 56 856 855 06 719 56311 26 039 09 1960 1 875 742 50 551 85716 790 935 67 1 202185 12 37 289 30 4 813 206 89 4 267 732 64 4 383 43115 EXPENDITURES BY ACTIVITY Administration 23016809 26145249 25536561 Counties Fire Control 361530961 323489720 306098478 Management 46524860 29178165 19348580 Nurseries 35708625 52234752 86171961 Waycross State Forest 6069561 6604208 5959451 4 728 508 16 4 376 520 94 4 431 150 31301 GEORGIA FORESTRY COMMISSION YEAR ENDED JUNE 30 EXPENDITURES BY OBJECT 1962 1961 W60 EXPENSE Personal ServicesS300782160 379246398 2764 31893 TravelExpense 8284517 8190043 9201623 Supplies Materials 58228487 58012338 67407765 Communications 5813962 5603571 57 98089 Heat Lights Water 7702939 7568167 7688316 Printing Publicity 839532 1191966 628215 RepaAlterations 11681724 10303699 9275368 Rets 448987 1021955 1823195 insurance Boning 67547 112158 21503 Pensions Ret Systems 15375216 138 550 25 uaUB9B Indemnities 1758398 1642024 1790605 EaSrTent 57108120 27828372 28079878 Equipment 5 403 48 188470 Miscellaneous 268474 owas oo Total Expense Payments4 68360063 415115964 421466513 OUTLAY irprov1mengtSsandPermanent 1836053 6373271 14631290 Total Cost Payments 473850816 437653094 443115031 Number of Employees on Payroll June 30th 798 803 766 GENERAL The Georgia Forestry Commission is composed of the following members CM Jordan Chairman Alamo Georgia Oscar Garrison Homer Georgia Andrew J Aultman Sylvester Georgia Alexander Sessoms Cogdell Georgia Walter G Beasley Lavonia Georgia Mr A Ray Shirley Director of the Georgia Forestry Commission is bonded in the amount of 1000000 with the General Insurance Company of America their Bond Number 412664 dated January 20 1960 with premi um paid to January 201963 and the condition of the obligation is as follows Now therefore if the said principal shall well truly and faithfully execute the duties of said office as required by laws now in force and 302 GEORGIA FORESTRY COMMISSION shall well truly and faithfully perform the duties of said office accord ing to any law that may be enacted subsequent to the execution of this bond and shall faithfully and honestly account for all moneys securities and other property that may come into possession custody or control of said principal whether such funds shall be the property of the State of Georgia or of any other person firm or corporation then in such event this bond shall be void otherwise to remain in full force and effect And it is understood and agreed by the said princi pal and said surety that the provisions of Chapter 894 and Chapter 898 of the Code of the State of Georgia as they now exist or as they may be amended are hereby made and are incorporated herein as conditions of this bond to the same extent as though specifically set forth herein Employees of the Commission are under public employees blanket bond written by the American Casualty Company of Reading Pennsylvania Bond Number 422995 dated March 8 1962 for 250000 each with additional coverage as follows Principal Accounts Clerk Macon Georgia750000 General Services Assistant Macon Georgia250000 Coverage under Bond Number 422995 is under insuring agreement Num ber 4 faithful performance blanket position bond coverage The following airplanes and helicopters were owned and operated by the Georgia Forestry Commission on June 30 1962 Acquisition Date July 1955 March 1957 March 1958 March 1958 March 1958 March 1958 March 1958 July 1958 July 1958 August 1958 August 1958 August 1958 August 1958 August 1958 Nov 1958 Nov 1958 Jan 1959 Acquisition Description Cost Cessna Model 180 579992 Torpedo Bomber Converted TBM 00 Super Piper Cub PA18A 686220 Super Piper Cub PA18A 6 862 20 Super Piper Cub PA18A 686220 Super Piper Cub PA18A 686220 Super Piper Cub PA18A 686220 Comanehee Piper Cub Custom 357500 Super Piper Cub PA18 659900 Super Piper Cub PA18A 659900 Super Piper Cub PA18A 659900 Super Piper Cub PA18A 659900 Super Piper Cub PA18A 659900 Super Piper Cub PA18A 659900 Super Piper Cub PA18A 659900 Super Piper Cub PA18A 659900 Super Piper Cub PA18A 659200303 Acquisit Date ion Jan 1959 Jan 1959 Feb 1960 Feb 1960 Feb 1957 April 1958 August 1961 August 1961 August 1961 Dec 1961 Dec 1961 May 1962 GEORGIA FORESTRY COMMISSION Acquisition Description Cost Super Piper Cub PA 18A 659200 Super Piper Cub PA18A 659200 Beechcraft T34B Beechcraft T34B 00 Bell Helicopter 4031977 Bell Helicopter 3950000 Super Piper Cub PA18 710000 Super Piper Cub PA18 71000 Super Piper Cub PA18 710000 Torpedo Bomber Converted TBM 00 Torpedo Bomber Converted TBM 00 Cessna Model 180 00 Total Acquisition Costs 21737369 Note No acquisition costs are shown for these items as they are surplus air planes received by the Forestry Commission from the Federal Government Books and records of the Commission were found in excellent condition All receipts disclosed by examination have been accounted for and expendi tures for the period under review were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the officials and staff of the Commission for the cooperation and assistance given the State Auditors office during this examination and throughout the year305 GAME AND FISH COMMISSION306 STATE GAME AND FISH COMMISSION RECEIPTS 1962 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation159500000 Budget Balancing Adjustment Revenues Retained Taxes 18044350 Grants U S Government 42521038 Earnings Development Services 3977556 Transfers Other Spending Units115 615 62 Total Income Receipts222481382 NONINCOME Private Trust Funds 551352 Revenue Collections Unfunded 50 64772 CASH BALANCES JULY 1st Budget Funds 41298314 Revenue Collections Unfunded 160440 95 Private Trust Funds 1961 1 29500000 300 000 00 161 496 75 394 374 53 26 97219 13 878 00 2163 96547 373000 59 763 90 34676493 220 204 85 2245400 2854 39915 2 69735535STATE GAME AND FISH COMMISSION 307 PAYMENTS 1962 1961 EXPENSE Personal Services Fees Retained at Source 18044350 16149675 Departmental112609787 93688688 Travel 3010120 3056677 Supplies Materials 30341249 26529168 Communication 3391413 2875364 Heat Light Power Water 1139737 906165 Publications Printing 7916377 4400709 Repairs 4486729 3953107 Rents 1370687 1292347 insurance 882797 740757 indemnities 999269 758335 Equipment 36821812 37577052 Miscellaneous 125851 83831 Pensions Benefits 8574240 7171791 Total Expense Payments2 29714418 1991836 66 OUTLAYS Lands Improvements Personal Services 333377 531238 Travel 36933 25348 Supplies Materials 105470 1353350 Other Expense 7550 47218 Contracts 5626760 8633906 NONCOST Private Trust Funds 551352 2618400 CASH BALANCES JUNE 30th Budget Funds 27955188 41298314 Revenue Collections Unfunded 2H08867 16044095 2 854 39915 2 69735535mimmy 308 STATE GAME AND FISH COMMISSION CURRENT BALANCE SHEET JUNE 30 1962 ASSETS CASH ASSETS Available Cash Budget Funds 27955188 Revenue Collections Unfunded 21108867 Private Trust or Agency Funds EmployeesRetirement 1110 49065165 Accounts Receivable Due from U S Government for Reimbursements DingellJohnson Fund 8898725 PittmanRobertson Fund 6476775 15375500 J C Calhoun Former Director Salary Payment 19501951 Not Authorized by Law 52769 64493434 LIABILITIES RESERVES SURPLUS CASH LIABILITIES Accounts Payable n 91080 Purchase Orders Outstanding 9573506 107 64586 RESERVES Revenue Collections Unfunded 21108867 Contracts to Mature 3143811 Doubtful Accounts Receivable 527 69 Private Trust or Agency Funds EmployeesRetirement 1110 24306557 SURPLUS Available for Operations Subject to Budget Approval 29422291 64493434309 STATE GAME AND FISH COMMISSION SUMMARY FINANCIAL CONDITION The State Game and Fish Commission ended the fiscal year on June 30 1962 with a surplus of 29422291 available for operations subject to budget approvals after providing the necessary reserve of 10764586 to cover ac counts payable and purchase orders outstanding and reserving 3143811 for contracts to mature 21108867 for revenue collections to be transferred to the State Treasury 1110 for Private Trust or Agency Funds and 52769 for doubtful accounts receivable Assets on this date consisted of 49065165 cash on hand and in bank and 15428269 accounts receivable REVENUE COLLECTIONS Legislative Act approved February 25 1949 transferred the duties of issuing and selling Hunting and Fishing Licenses from the State Revenue Department to the State Game and Fish Commission In the fiscal year ended June 30 1962 125626055 was collected from sale of Hunting and Fishing Licenses and 7158212 from other licenses and permits making a total of 132784267 The 132784267 revenue collected in the fiscal year ended June 301962 together with 16044095 held by the Commission at the beginning of the period made a total of 148828362 to be accounted for Of this 148828362 in revenue funds to be accounted for 18044350 was retained at the source as collecting fees by agents and 109675145 was transferred to the State Treasury leaving 21108867 on hand June 30 1962 to be funded in the next fiscal period For summary and comparative purposes Hunting and Fishing Licenses sold in the past three years before deductions for collecting costs retained at the sources are compared in the foUowing statement Year Ended June 30 1962 1961 1960 Hunting and Fishing Licenses Sold125626055 110576559 123955376310 STATE GAME AND FISH COMMISSION AVAILABLE INCOME AND OPERATING COSTS State Appropriation for the operation of the State Game and Fish Com mission for the year ended June 30 1962 was 159500000 In addition to the 159500000 provided as the current years appropri ation the Commission received 29725955 from the U S Government for reimbursements of PittmanRobertson projects 11072213 from the Dingell Johnson Fund 1625094 from U S Study Commission 97776 from Ten nessee Valley Authority and 3977556 from other sources making total receipts of 205998594 Ffom the 205998594 received 963636 was transferred to the Uni versity of Georgia for studies of Wild Life Conservation 401269 was trans ferred to the State Personnel Board for the pro rata cost of Merit System Administration and 520456 for Employees Insurance Fund and a trans fer of 323799 was received from the Department of Defense making a net income of 204437032 The 204437032 income and the 41298314 cash balance on hand at the beginning of the period made a total of 245735346 available with which to meet expenditures approved on budget for the fiscal year 211670068 of the available funds was expended in the year for budget approved items of current expense 6110090 was paid for land buildings and improvements and 27955188 remained on hand June 30 1962 the end of the fiscal year The first lien on this remaining cash balance is for liquidation of outstand ing accounts payable and the remainder represents funds which have been provided in excess of obligations incurred and will be available for expendi tures in the next fiscal period subject to budget reapprovals In addition to the 217780158 expenses paid by the Commission from its operating funds there is also considered as cost the 18044350 in fees retained at the source by agents selling Hunting and Fishing Licenses and Permits as provided by law311 STATE GAME AND FISH COMMISSION COMPARISON OF OPERATING COSTS Expenditures for the operating costs of the Commission for the past three years are compared in the following statement YEAR ENDED JUNE 30 BY ACTIVITY 1962 1961 I960 Administration 15988477 13518727 14719230 Education 9926192 5201738 3690744 Fish Management 13796050 11642798 13075312 Game Management02453 2746810 2227569 Sub Totals 150749586 141980571 103931387 PittmanRobertson Projects 44042057 31999209 34393186 DingellJohnson Projects 22529996 18019582 15002428 U S Study Commission 458519 1625689 Totals217780158 193625051 153327001 BY OBJECT Personal Services112249787 93328688 66930762 Subsistence Allowance 360000 360000 13988500 Travel Expense 3010120 3056677 3284408 SSSSSSss ao i8b a Communication 3391413 2875364 23 69538 Heat Light Power Water 1139737 906165 778324 Printing Publicity 7916377 4400709 5218074 KeparsAlterations 4486729 3953107 39 20385 tq 1370687 1292347 780730 q 7 yyj 57 1060073 Insurance Bonding 8879f TV AO Aar7 Q1 Pensions Ret System 5732193 4850294 4246791 Pensions Soc Security 2842047 2321497 1859542 Indemnities 999269 758335 779374 EamrXent 36821812 37577052 22707089 Equipment 1258 51 83831 505036 Miscellaneous i ai odooj Total Expense Payments2116700 68 183033991 148793559 OUTLAY Land Buildings Improvements and Equipment 6110090 10591060 4533442 Total Cost Payments217780158 193625051 153327001 Fees Retained at Source by Agents Selling Hunting and Fishing Licenses 18044350 16149675 18113100 Total Costs235824508 209774726 171440101312 STATE GAME AND FISH COMMISSION Number of Employees on Payroll June 30th 250 233 218 AIRPLANES MOTOR VEHICLES Following is a list of airplanes and motor vehicles owned and operated by the Commission on June 30 1962 PUtmanRobertson Division Airplane 1 1960 Cessna Aircraft 180 Serial N93571 Motor Vehicles Year Model Make and Model Motor Number 1956 Ford Pickup F100 F10V6N36280 1956 Ford Pickup F100 F10V6U73229 1956 Ford Pickup F100 F10V6U36279 1956 Ford Stake F750 F76A6H62328 1956 Ford Courier U6US160765 1957 Ford Courier B7US177644 1957 Ford Pickup F100 F10V6U73036 1958 Ford Pickup F100 F10C8A16567 1958 Ford Pickup F1GL8N18367 1958 Willys Pickup TW6L22679768 1958 Chevrolet Pickup 3A58W105401 1958 Ford Stake F7C8U27254 1958 Ford Dump F60D85U26038 1958 Ford Courier C8FS142045 1958 Ford Stake F710 F71C8U33562 1958 Ford Courier C8ES195457 1958 Ford Stake F710 F70C8U33554 1958 Ford Stake F710 F70C8U33555 1958 Ford Courier C8ES195456 1958 Ford Courier C8ES183013 1958 Willys Jeep 4J208866 1959 Ford Pickup 3A59A118067 1959 Chevrolet Pickup 3A59A118033 1959 Ford Pickup F10C9E52343 1959 JeepFord TW6L22696871 1959 Ford Pickup F100 F10C9H48963 1959 Ford Jeep TW6L22696510 1959 Ford Jeep TW6L226100398 313 STATE GAME AND FISH COMMISSION PittmanRobertson DivisionContinued Motor Vehicles Continued Year Model Make and Model Motor Number 1959 Ford Jeep TW6L226105640 1959 Ford Jeep TW6L226104288 1959 Chevrolet Pickup 3A59A119700 1960 Ford F750 F75NOU20808 1960 Ford F600 F60COA22308 1960 Chevrolet Pickup OC144A101398 1960 Ford Pickup F10COA23612 1960 Willys Pickup T121945 1961 Ford Pickup F10CK131051 1961 Willys T134038 1961 International Pickup 19664 1961 Chevrolet Brookwoods 1135 1135A175222 1962 Ford Pickup F10CH231887 1962 Jeep Pickup TW6L226150661 1962 Jeep Pickup TW6L226150632 1962 Jeep Pickup TW6L226150308 1962 Jeep Pickup TW6L226143309 1962 Chevrolet Pickup 2C254A103126 1962 Chevrolet Pickup 2C254B103782 1962 Jeep Pickup TW6L143129 1962 Jeep Pickup TW6L161763 1962 Jeep Pickup TW6L161771 1962 Jeep Pickup TW6L16157212 1962 Ranch Wagon 2N71X143381 1962 Ford Pickup F10CE281234 1962 Corvair Station Wagon 20735W221068 1962 Jeep Pickup TW6L160956 1962 Ford Pickup F10CN261302 1962 Fordor Ranch Wagon Ford 2U712116297 1962 Chevrolet C1404 Truck 2C144A119080 1962 F750 Ford Truck F75FU301576 1962 Ford Pickup F10CN291603 1962 Ford Pickup F10JH291602 ppan 314 STATE GAME AND FISH COMMISSION Law Enforcement Division Airplane 1 1961 Cessna Aircraft 310 F No N5819X Motor Vehicles Year Model Make Body Type Motor Number 1957 Chevrolet Pickup 120214 1958 Chevrolet Pickup 118909 1958 Chevrolet Pickup F1204M 1959 Chevrolet Carryall 103827 1959 Chevrolet Carryall 104801 1959 Chevrolet Carryall 115211 1959 Chevrolet Pickup 107603 1959 Chevrolet Pickup 107990 1959 Chevrolet Pickup 107996 1959 Chevrolet Pickup 108060 1959 Chevrolet Pickup 108790 1959 Chevrolet Pickup 108805 1959 Chevrolet Pickup 108811 1959 Chevrolet Pickup 108842 1959 Chevrolet Pickup 109563 1959 Chevrolet Pickup 109792 1959 Chevrolet Pickup 109797 1961 Chevrolet Pickup 116615 1961 Chevrolet Pickup 116658 1961 Chevrolet Pickup 117900 1961 Chevrolet Station Wagon 176385 1961 Chevrolet Station Wagon 176445 1961 Chevrolet Station Wagon 177117 1961 Chevrolet Station Wagon 177124 1961 Chevrolet Station Wagon 177577 1961 Chevrolet Station Wagon 177603 1961 Chevrolet Pickup 177586 1962 Chevrolet Pickup 109251 1962 Chevrolet Pickup 109315 1962 Chevrolet Carryall 109572 1956 Dodge Pickup 29277 1956 Ford F600 Stake 28506 1958 Ford Pickup 14977 1958 Ford Pickup 16232 1958 Ford Pickup 16279 1958 Ford Pickup 16281 STATE GAME AND FISH COMMISSION Law Enforcement DivisionContinued Motor VehiclesContinued 315 Year Model Make Body Type Motor Number 1958 Ford Pickup 16472 1958 Ford Pickup 18365 1958 Ford Pickup 21596 1958 Ford Pickup 22199 1958 Ford Pickup 26231 1958 Ford Courier 155002 1958 Ford Courier 155003 1958 Ford Courier 180539 1959 Ford Pickup 10072 1959 Ford Pickup 11355 1959 Ford Pickup 11356 1959 Ford Pickup 11357 1959 Ford Pickup 11358 1959 Ford Pickup 11457 1959 Ford Pickup 11459 1959 Ford Pickup 12103 1959 Ford Pickup 17587 1959 Ford Pickup 17588 1959 Ford Pickup 17590 1959 Ford Pickup 18213 1959 Ford Pickup 20419 1959 Ford Pickup 20420 1960 Ford Pickup 14877 1960 Ford Pickup 14912 1960 Ford Pickup 15186 1959 Ford Pickup 15187 1960 Ford Pickup 15964 1960 Ford Pickup 16081 1960 Ford Pickup 16272 1960 Ford Pickup 51174 1960 Ford Pickup 51175 1960 Ford Pickup 51176 1960 Ford Pickup 51177 1960 Ford Pickup 51178 1960 Ford Pickup 51179 1960 Ford Pickup 51180 1960 Ford Pickup 51181 1960 Ford Pickup 54531 1960 Ford Pickup 54532 p 316 STATE GAME AND PISH COMMISSION Law Enforcement DivisionContinued Motor VehiclesContinued Year Model Make Body Type Motor Number 1960 Ford Pickup 54533 1960 Ford Pickup 54534 1960 Ford Pickup 54535 1960 Ford Pickup 58245 1960 Ford Pickup 58246 1960 Ford Pickup 58247 1960 Ford Pickup 58248 1960 Ford Pickup 58249 1960 Ford Pickup 58250 1960 Ford Courier 161900 1960 Ford Courier 162575 1960 Ford Courier 165161 1960 Ford Courier 167975 1960 Ford Courier 244899 1961 Ford Pickup 110385 1961 Ford Ranch Wagon 135327 1961 Ford Ranch Wagon 159366 1961 Ford Ranch Wagon 160160 1961 Ford Ranch Wagon 160559 1961 Ford Ranch Wagon 160962 1961 Ford Ranch Wagon 161368 1961 Ford F750 Stake 161337 1961 Ford Pickup 179484 1961 Ford Pickup 179485 1961 Ford Pickup 181314 1961 Ford Pickup 181315 1961 Ford Pickup 195880 1961 Ford Pickup 195881 1962 Ford Ranch Wagon 117281 1962 Ford Ranch Wagon 117282 1962 Ford Ranch Wagon 117811 1962 Ford Ranch Wagon 113828 1962 Ford Pickup 280630 1962 Ford Pickup 280631 1960 GMC Pickup 59595 1960 GMC Pickup 60206 1960 GMC Pickup 601778 1961 GMC Pickup 04720 1961 GMC Pickup 107987 317 STATE GAME AND FISH COMMISSION Law Enforcement DivisionContinued Motor VehiclesContinued Year Model Make Body Type Motor Number 1961 GMC Pickup 118970 1961 GMC Pickup 118973 1961 GMC Pickup 118974 1961 GMC Pickup 120431 1961 GMC Pickup 120432 1961 GMC Pickup 120433 1961 GMC Pickup 120436 1961 GMC Pickup 124264 1961 GMC Pickup 124287 1961 GMC Pickup 124293 1961 GMC Pickup 124300 1961 GMC Pickup 124307 1961 GMC Pickup 124325 1961 GMC Pickup 124335 1961 GMC Pickup 124531 1961 GMC Pickup 124618 1961 GMC Pickup 124621 1961 GMC Pickup 124622 1961 GMC Pickup 124632 1961 GMC Pickup 124641 1961 GMC Pickup 124647 1961 GMC Pickup 124655 1961 GMC Pickup 124669 1961 GMC Pickup 124681 1961 Pontiac Star Chief Vista 661D4142 1962 GMC Pickup 175148 1953 Willys Jeep 4J28423 1953 Willys Jeep 4J40073 1959 Willys Pickup 8875N Motor Vehicles Returned to Walton Warehouse and On Hand June 30 1962 Year Model Make Body Type Motor No Returned by 1959 Willys Pickup 96871 PittmanRobertson 1957 Ford Courier 391068 PittmanRobertson 1959 Willys Pickup 105640 PittmanRobertson 1959 Chevrolet Pickup 119700 PittmanRobertson 1957 Ford Courier 177644 PittmanRobertson MBMbHH 318 STATE GAME AND FISH COMMISSION ingellJohnson Division Year Model Make Body Type Motor Number 1957 Ford Courier B7FS371717 1958 Chevrolet Pickup Truck 3A58W 108819 1958 Chevrolet Sedan 3G58A 113316 1958 Ford Courier C8ES 156747 1958 Ford Courier C8ES 198139 1958 Chevrolet Pickup 1209M 1959 Chevrolet Panel Truck B59A 127634 1959 Chevrolet Carryall V3A59A 119665 1959 Chevrolet Panel Truck H59A 145608 1959 Chevrolet Pickup Track 119003 1959 Chevrolet Carryall V3A59A 119797 1960 Chevrolet Carryall OC146A 126112 1960 Chevrolet Carryall OC146A 126199 1960 Ford Courier OA69W 162864 1961 Ford Pickup Truck 184767 1961 Ford Pickup Truck 184766 1961 Chevrolet Ranch Wagon 11235 A177117 1961 Willys Jeep T127778 1962 Ford Ranch Wagon 2U71X116301 1962 Ford Ranch Wagon 2U71X154459 1962 Chevrolet Station Wagon A135648 formation and Education Division 1961 Chevrolet 4 dr Station Wagon 176445 1961 Chevrolet 4 dr Station Wagon F0523DB Ser 11235A172566 Game Management Division 1956 Chevrolet Ton Pickup 15640 State Fish Hatcheries Division Bowen Mill Fish Hatchery 1954 Chevrolet KTon Pickup Richmond Hill Fish Hatchery 1958 Willys Pickup 19733 TW6L22676749N gHHn319 STATE GAME AND FISH COMMISSION State Fish Hatcheries DivisionContinued Year Model Make Body Type Steve Cocke Fish Hatchery 1957 Willys Pickup Summerville Fish Hatchery 1961 Ford MTon Truck Motor Number Walton Fish Hatchery 1959 Chevrolet 1960 Ford 1958 Chevrolet Lake Burton Fish Hatchery 13Ton Stake 13Ton Stake 3Ton Pickup 6477N F25CK120409 V6B59A103628 F60COA25594 F1219M 1959 1962 1962 1959 1959 Willys Chevrolet Ford Chevrolet Willys Pickup 2Ton Truck Truck F600 Series 2Ton Stake lMTon Pickup Fredj Dicksons Assigned Vehicles 1958 Ford Courier 89181AN 2C633A109475 F60DE303787 Pd Aug 1962 122779 96547 275788 Act of the General Assembly approved April 6 1961 authorizes the pur chase and use of passenger carrying vehicles by the Game and Fish Com mission and provisions of this Act are quoted as follows Be it enacted by the General Assembly of Georgia Section 1 An Act which superseded and revised the laws relating to the Game and Fish Commission and relating to the game and fish approved March 7 1955 Ga L 1955 p 483 as amended particu larly by an Act approved March 9 1956 Ga L 1956 p 590 is hereby amended by adding at the end of section 20 thereof the words Any other provision of law to the contrary notwithstanding the Game and Fish Commission is hereby authorized and empowered to purchase through the State Purchasing Department as other pur chases are made passenger carrying vehicles and such purchases shall not fall within the restrictions relating to the purchase use320 STATE GAME AND FISH COMMISSION and furnishing of automobiles as provided in Code Chapter 4020 as amended so that when so amended section 20 shall read as follows Section 20 To facilitate the inspection and patrolling of the wildlife resources of this State and to assist in better enforcement of the laws rules and regulations relating to wildlife the Game and Fish Commission is hereby authorized and empowered to purchase through the State Purchasing Department as other purchases are made aircraft and other necessary equipment to be used for such patrolling and inspection Any other provision of law to the contrary notwithstanding the Game and Fish Commission is hereby authorized and empowered to purchase through the State Purchasing Department as other purchases are made passenger carrying vehicles and such pur chases shall not fall within the restrictions relating to the purchase use and furnishing of automobiles as provided in Code Chapter 4020 as amended Section 2 All laws and parts of laws in conflict with this Act are hereby repealed Approved April 6 1961 The use of Jeeps as to whether or not they were acquired as passenger carrying vehicles has been covered in Comments of previous audit reports Prior to the passage and approval of the Legislative Act of April 6 1961 quoted in foregoing paragraphs the purchase of passengercarrying auto mobiles from State funds was prohibited by State law with the exception of one automobile for use of the Governor and motor vehicles for use of the Department of Public Safety GENERAL Members of the State Game and Fish Commission on June 30 1962 were J T Trapnell Box B Metter GeorgiaFirst District Richard Tift Box 765 Albany GeorgiaSecond District William E Smith Americus GeorgiaThird District William Z Camp Newnan GeorgiaFourth District Charles L Davidson Jr Lithonia GeorgiaFifth District C Flannery Pope Dublin GeorgiaSixth District321 STATE GAME AND FISH COMMISSION James B Langford Calhoun GeorgiaSeventh District Harley Langdale Valdosta GeorgiaEighth District John B Wikle Clarkesville GeorgiaNinth District Leonard Bass Ford 2125 Gardner Augusta GeorgiaTenth District Jimmy Williamson Darien GeorgiaCoastal District The eleven members of the State Game and Fish Commission are bonded for 100000 each as required by law Bond number FID 3136 written by the General Insurance Company of America covers each member of the Commission and replaces the individual bonds given by each member prior to April 1 1962 Their Bond covers faithful performance of duties and ac counting for all monies securities and other property The Director of the State Game and Fish Commission Fulton Lovell is bonded for 1000000 as required by law with the General Insurance Com pany of America bond number 412669 dated February 11 1960 The con dition of the obligation of their bond is as follows Now therefore if the said Principal shall well truly and faithfully execute and perform the duties of said office as required by laws now in force and shall well truly and faithfully perform the duties of said office according to any law that may be enacted subsequent to the execution of this bond and shall faithfully and honestly account for all moneys securities and other property that may come into the possession custody or control of said Principal whether such funds shall be the property of the State of Georgia or of any other person firm or corporation then in such event this bond shall be void other wise to remain in full force and effect And it is understood and agreed by the said Principal and said surety that the provisions of Chapter 894 and Chapter 898 of the Code of the State of Georgia as they now exist or as they may be amended are hereby made and are in corporated herein as conditions of this bond to the same extent as though specifically set forth herein The following named employees are bonded with Surety bonds covering the faithful performance of duties and the honest accounting for all moneys securities and other property coming into the possession of the said employee as principal Mr David H Gould Bond number 412638 written by the General In surance Company of America for 1000000 Miss Vennie M Jones Bond number 412635 written by the General In surance Company of America for 1000000 322 STATE GAME AND FISH COMMISSION Mr Robert W Busby Bond number 426814 written by the General In surance Company of America for 1000000 Mr R S Lowell Bond number 426809 written by the General Insur ance Company of America for 1000000 Emma Gertrude Greer is bonded for 100000 and is covered under Bond number FID 3136 written by the General Insurance Company of America covering the members of the State Game and Fish Commission T L Sanders former chief of the License Division was bonded by Bond number 412636 written by the General Insurance Company of America for 1000000 All other employees of the State Game and Fish Commission were placed under Public Employees Blanket Bond written by the American Casualty Company effective beginning May 13 1962 Bond number 437740 dated May 16 1962 Coverage is under Insuring Agreement 4 Faithful Perform ance Blanket Position Bond for 1000000 as follows Faithful Performance Blanket Position Bond Coverage 4 Loss caused to the Insured through the failure of any of the Em ployees acting alone or in collusion with others to perform faithfully his duties or to account properly for all monies and property received by virtue of his position or employment during the Bond Period the amount of indemnity on each of such Employees being the amount stated in the Table of Limits of Liability applicable to this Insuring Agreement 4 This bond replaces like bond written by Hartford Accident and Indem nity Company effective date May 13 1959 Bond No 3388532 Agents of the Game and Fish Commission selling hunting andor fishing licenses are covered by Faithful Performance Schedule Bond written by the Hartford Accident and Indemnity Company Bond Number N3532732 effec tive date December 21 1961 expiration date December 21 1962 This bond covers agents in various amounts as set out in the bond and replaces Bond Number 3360279 written by the same company expiring December 1961 Salary of the Director of the Game and Fish Commission Fulton Lovell is in accordance with Merit System classification under authority of Execu tive Order on file in the office of the Merit System of Personnel Administra tion Executive Order and ruling by the States Attorney General relative thereto were quoted in Audit report for the fiscal year ended June 30 1959323 STATE GAME AND FISH COMMISSION Legislative Act approved March 7 1960 repealed the Act authorizing payment of subsistence allowances to wild life rangers and provided that they be paid for actual expenses incurred by the rangers in the performance of duties For the past eight years in each years audit it has been necessary to repeat the following paragraph because the Department has not yet re ceived reimbursement The salary overpayment in the amount of 52769 made to J C Calhoun former Director of the Game and Fish Commission and reported in audit for the year ended June 30 1951 has not been re funded and at the time of the examination was in the hands of the State Attorney General for collection Hunting andor fishing licenses are sold by various agents in each of the counties of the State with accounting control in the office of the State Game and Fish Commission The Agents are allowed a commission of 25ji for each license sold Bonded agents remit to the State Game and Fish Commission after licenses are sold others remit for licenses at the time they receive them and return any unsold licenses at the end of the season for a refund or ex change for next seasons license Improvement was noted in the keeping of agents accounts However it is still difficult for the examiners from this office to check all licenses re turned for credit by the bonded Agents as they are not filed in any kind of order but placed in large cardboard boxes as they come in These returned licenses are checked to the Agents account by an employee of the State Game and Fish Commission as they come in to be sure that the account is properly settled at the end of each license season Licenses returned for re fund are properly filed with the voucher and checked by this Department Test checks made on the bonded Agents accounts indicated that the credits allowed for returned licenses were correct From the number of returned licenses presented for examination it is evident that the Agents are furnished too many licenses A check of the previous years sale by the Agent should be made to determine how many licenses to furnish him for the new season We believe a savings of printing cost and postage could be made if this was done All receipts disclosed by examination have been accounted for and ex penditures for the period under review were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the officials and staff of the Commission for the cooperation and assistance given the State Auditors office during this examination and throughout the year325 GENERAL ASSEMBLYBHaHHflBiHmnH 326 GENERAL ASSEMBLY RECEIPTS 1962 1961 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation124810000 139800000 Budget Balancing Adjustment 67500000 36000000 Transfers Other Spending Units 2 944 37 Total Income Receipts192015563 175800000 NONINCOME Private Trust Funds 448180 CASH BALANCE JULY 1st Budget Funds 44699733 27833181 Totals237163476 203633181 PAYMENTS EXPENSE Personal Services122317427 95130152 Travel 29315193 19154380 Supplies 5243234 6836283 Communication 4846876 3807542 Publications Acts and Journals 11380921 11350635 Constitutional Amendments 7 69732 Other 9177640 10380519 Repairs 16531241 3383521 Rents 1191835 1033594 Insurance 7813 Equipment 6936584 3623284 Miscellaneous 3232824 2821921 Pensions Benefits 2532915 634072 Total Expense Payments212706690 158933448 NONCOST Private Trust Funds 448180 CASH BALANCE JUNE 30th Budget Funds 24008606 44699733 Totals237163476 203633181 The State Treasurer is disbursing agent for the General Assembly327 GENERAL ASSEMBLY OF GEORGIA SUMMARY FINANCIAL CONDITION At the close of the fiscal year on June 30 1962 the accounts of the General Assembly showed a balance of 9708703 in the State Treasury available to pay outstanding obligations and for operations in the next fiscal year as established by action of each respective body of the General Assembly There was also an undrawn balance of 14299903 in State Treasury on June 30 1962 of funds appropriated For exclusive use for repairs refurbish ing painting and equipping committee rooms the Senate and House chambers and offices attached thereto or otherwise required for the use of the Legis lative Branch in the State Capitol Building This 14299903 is carried as a reserve at the close of the fiscal year on June 30 1962 in the accounts of the General Assembly and will be available for the purpose for which appropriated in the next fiscal period AVAILABLE INCOME AND OPERATING COSTS State Appropriation to the General Assembly for operations in the year ended June 30 1962 was 124800000 To meet expenditures approved on budget 67500000 was transferred from the State Surplus Fund making total allotment for the year 192300000 In addition to the 192300000 provided as the current years appropria tion for operations 10000 was appropriated to the General Assembly for building repairs and equipment as referred to in preceding paragraphs making total allotment of State funds to the General Assembly in the fiscal year 192310000 From the 192310000 received 294437 was transferred to the State Personnel Board for State Employees Health Insurance Fund leaving net income receipts of 192015563 The 192015563 net income together with the cash balance of 44699733 in the accounts of the General Assembly at the beginning of the fiscal year made total funds available 236715296 in the period covered by the within report From the 236715296 available funds 212706690 was expended for budget approved items of legislative expense and 24008606 remained on hand June 30 1962 the end of the fiscal year In the period covered by this report the General Assembly was in regular session forty daysJanuary 8 1962 to February 16 1962and in extra ordinary session twelve daysApril 16 1962 to April 27 1962328 GENERAL ASSEMBLY OF GEORGIA COMPARISON OF OPERATING COSTS Operating costs of the General Assembly for the past three years are compared in the following statement YEAR ENDED JUNE 30 1962 GENERAL ASSEMBLY Personal Services and Travel 91463702 Supplies 4631779 Communications 27753 44 Printing Publications 20488306 Repairs 305936 Rents 11 567 85 Pensions Retirement Soc Sec 2233323 Insurance Bonding Equipment 3712563 Miscellaneous Dues Council of State Governments 1400000 Atlantic States Marine Fisheries 3 40000 Subscriptions 2042 Moving Hauling Messenger Service 227726 Cleaning Services 927236 Editorial Services Photos 1961 1960 80703502 642135 84 66 321 37 72764 94 36828 34 3145614 223 80504 94 419 60 8895 87 3906 60 1023994 10 53819 3698 32 1508 65 7813 3613679 8 505 87 14 000 00 1400000 1 40000 23354 2800 187734 1017318 879140 533 63 30250 2500 129664742 122015901 88948023 OFFICE OF LIEUTENANT GOVERNOR Personal Services and Travel 6598949 Supplies 226410 Communications 1350827 Repairs 22088 Rents 30200 Equipment 29815 82 58289 OFFICE OF SPEAKER OF THE HOUSE Personal Services and Travel 49165 80 Supplies 43217 Communications 407422 Repairs 47555 Rents 4850 Equipment 81818 Miscellaneous 110991 56124 33329 GENERAL ASSEMBLY OF GEORGIA YEAR ENDED JUNE 30 1962 1961 LEGISLATIVE COUNSEL Personal Services and Travel 5846349 6061267 Supplies 213919 183640 Communications 237229 105108 Printing Publications Repairs 2493284 Rents 96 Pensions Retirement Soc Sec 299592 2 642 40 Equipment 380400 1134 Miscellaneous 224429 106366 7201918 9224639 ABANDONMENT AND ILLEGITIMACY STUDY COMMITTEE Personal Services and Travel 67320 47980 AD VALOREM TAX STUDY COMMITTEE Personal Services and Travel 22400 AGRICULTURAL AND NATURAL RESOURCES STUDY COMMITTEE Personal Services and Travel 340240 1216927 AGRICULTURAL COMMITTEE 1 Personal Services and Travel 49 AGRICULTURE COMMITTEE TO INSPECT STATE AGRICULTURE MARKETS AND FACILITIES Personal Services and Travel 169 68 AGRICULTURE COMMODITY ACT STUDY COMMITTEE 1 H560 AGRICULTURE MARKETS COMMITTEE Personal Services and Travel AGRICULTURAL MARKETING EXPERIMENT STATIONS Personal Services and Travel 1960 4307451 225 62 628 41 308400 212090 40009 4953353 1555659 40000 23000330 GENERAL ASSEMBLY OF GEORGIA YEAR ENDED JUNE 30 1962 1961 1960 APPROPRIATIONS COMMITTEE Personal Services 89370 APPROPRIATIONS STUDY COMMITTEE Personal Services and Travel 69800 ARCHIVES BUILDING STUDY COMMITTEE Personal Services and TraveL 165000 ATLANTIC STATES MARINE FISHERIES COMMITTEE Personal Services and Travel 46864 AUDITING ENROLLING AND ENGROSSING COMMITTEE Personal Services and Travel 524000 340000 320000 BANKING LAWS STUDY COMMITTEE Personal Services and Travel 449932 BLACK SHANK STUDY COMMITTEE Personal Services and Travel 245060 208836 BUDGET STUDY COMMITTEE Personal Services and Travel 458420 142944 BUDGETARY SYSTEM STUDY COMMITTEE Personal Services and Travel 25 385 60 Supplies 3200 2541760 COMMERCIAL CODE STUDY COMMITTEE Personal Services and Travel 89320 COMMITTEE TO INSPECT RURAL ROADS Personal Services and Travel 31200 COMMITTEE TO STUDY REMOVAL OF BILLBOARDS FROM FEDERAL HIGHWAYS Personal Services and Travel 51440331 GENERAL ASSEMBLY OF GEORGIA YEAR ENDED JUNE 30 1962 1961 1960 COMMITTEE ON OPERATIONS OF THE GENERAL ASSEMBLY Personal Services and Travel 71861 COMMITTEE TO STUDY MENTAL HEALTH Personal Services and Travel 1457314 COMMITTEE TO PURCHASE NEW STATE SEAL Personal Services and Travel 8840 COMMITTEE TO MAKE INQUIRY INTO MAINTENANCE OF HOSPITAL FACILITIES FOR VETERANS Personal Services and Travel 82762 COMMITTEE TO STUDY INSURANCE CODE OF GEORGIA Personal Services and Travel 436844 COMMERCE INTERIM COMMITTEE Personal Services and Travel 55002 CONSERVATION COMMITTEE Travel Expense 7000 CRIMINAL LAW STUDY COMMITTEE Personal Services and Travel 1807907 Supplies 12800 Communications 46113 Equipment 2 22242 Miscellaneous 400 20 894 62 CRIMINAL LAW AND PROCEDURE STUDY COMMITTEE Personal Services and Travel 108240 DEFENSE AND VETERANS AFFAIRS STUDY COMMITTEES Personal Services and Travel 534252 681922 236838332 GENERAL ASSEMBLY OF GEORGIA YEAR ENDED JUNE 30 1962 1961 1960 DELEGATE TO PRESIDENTS COMMITTEE ON TRAFFIC SAFETY Personal Services and Travel 26547 DISBARMENT OF ATTORNEYS STUDY COMMITTEE Personal Services and Travel 303676 19696 EACH MEMBER OF THE SENATE APPOINTED AS A COMMITTEE OF ONE TO STUDY REAPPOR TIONMENT Personal Services and Travel 980416 ECONOMIC DEVELOPMENT STUDY COMMITTEE Personal Services and Travel 32515 EDUCATION STUDY COMMITTEES Personal Services and Travel 1970565 4202177 1229171 Supplies 10646 18340 Communications 12000 5936 Repairs 650 Equipment 8471 1970565 4233944 1253447 EDUCATIONAL RIGHTS STUDY COMMITTEE Personal Services and Travel 250160 EDUCATIONAL MATTERS STUDY COMMITTEE Personal Services and Travel 925942 ELECTION LAWS STUDY COMMITTEE Personal Services 323842 5800 Printing Publications 70255 394097 5800 ELEEMOSYNARY INSTITUTIONS STUDY COMMITTEE Travel 15700333 GENERAL ASSEMBLY OF GEORGIA YEAR ENDED JUNE 30 FERTILIZER STUDY COMMITTEE Personal Services and Travel FINANCE COMMISSION Personal Services and Travel FINANCE COMMITTEE Personal Services and Travel FINANCING ADDITIONAL SERVICE COMMITTEE Personal Services and Travel FIRE INSURANCE STUDY COMMITTEE Personal Services and Travel FIRE INSURANCE PROCEDURE STUDY COMMITTEE Personal Services and Travel FIREWORKS STUDY COMMITTEE Personal Services and Travel FLOOD CONTROL STUDY COMMITTEE Personal Services and Travel FORESTRY AND SOIL CONSERVA TION STUDY COMMITTEE Personal Services and Travel GAME AND FISH STUDY COMMITTEE Personal Services and Travel GENERAL ASSEMBLY COMMITTEE ON SCHOOLS Personal Services and Travel Supplies Communications Printing Publications Rents Equipment Miscellaneous 1962 786 15 1 372 20 1 619 22 665 40 69718 345 60 1961 8 470 60 465 40 796 68 845 00 1960 1 405 00 6280 55 194 71 7750 4 050 35 6 201 25 987 50 987 50 245 00 19440 3536 162 94 1100 36 67 03615 MsBsBBiiii 334 GENERAL ASSEMBLY OF GEORGIA YEAR ENDED JUNE 30 1962 1961 1960 GEORGIA COMMISSION ON EDUCATION Supplies 1086 Miscellaneous 17 80 2866 GEORGIA NUCLEAR ADVISORY COMMISSION Personal Services and Travel 83900 248382 499031 Supplies 2110 34769 Communications 2800 17330 Printing Publications 21632 283825 83900 274924 834955 GOVERNMENT OPERATIONS STUDY COMMITTEE Personal Services and Travel 771902 2289260 1006694 GOVERNORS COMMISSION ON CONSTITUTIONAL GOVERNMENT Personal Services and Travel 27500 Supplies 3500 Communications 65 32 37532 GOVERNORS COMMISSION ON ECONOMY AND REORGANI ZATION Personal Services and Travel 66 34651 Supplies 307725 Communications 52615 Printing Publications 326930 Repairs 3258 Rents 1142 50 Pensions Retirement Soc Sec 16836 Equipment 141858 75 98123 GOVERNORS MANSION STUDY COMMITTEE Personal Services and Travel 1 313 66335 GENERAL ASSEMBLY OF GEORGIA YEAR ENDED JUNE 30 1962 1961 1960 HEALTH AND WELFARE COMMITTEE Personal Services and Travel 103277 586570 HEALTH AND WELFARE STUDY COMMITTEE Personal Services and Travel 247068 HEALTH CODE REVISION STUDY COMMITTEE Personal Services and Travel 437756 HIGHWAY BILLBOARD STUDY COMMITTEE Personal Services and Travel 104080 76840 HIGHWAY STUDY COMMITTEE Personal Services and Travel 170972 HOUSE APPROPRIATIONS COMMITTEE Personal Services and Travel 2807940 HOUSE AS A WHOLE TO INSPECT MILLEDGEVILLE STATE HOSPITAL Personal Services and Travel 1365734 HOUSE EDUCATION STUDY COMMITTEE Personal Services and Travel 1222758 HOUSE INTERSTATE COOPERATION COMMITTEE Personal Services and Travel 3 37918 HOUSE TRAFFIC STUDY COMMITTEE Personal Services and Travel 22480 HORTICULTURAL AND VEGETABLE CROP INVESTIGATING COMMITTEE Personal Services and Travel 33048 HUNTING AND FISHING LICENSES STUDY COMMITTEE Personal Services and Travel 31192336 GENERAL ASSEMBLY OF GEORGIA YEAR ENDED JUNE 30 1962 1961 1960 HYGIENE AND SANITATION STUDY COMMITTEE Personal Services and Travel 568112 INDUSTRY AND LABOR STUDY COMMITTEE Personal Services and Travel 739782 261134 INDUSTRY COMMITTEE Personal Services and Travel 77350 INDUSTRY AND RELATED SUBJECTS STUDY COMMITTEE Personal Services and Travel 505385 INLAND PORTS COMMITTEE Personal Services and Travel 93200 INSURANCE LAWS REVISION COMMITTEE Personal Services and Travel 702271 Supplies 31907 Printing Publications 61949 7 96127 INTERSTATE COOPERATION COMMITTEE Personal Services and Travel 1099410 1623495 JOINT COMMITTEE ON OPER ATIONS OF CENTRAL ASSEMBLY Personal Services and Travel 51840 372314 JOINT INCOME TAX STUDY COMMITTEE Personal Services and Travel 14000 JOINT LEGISLATIVE COMMITTEE ON PROPOSED INSURANCE CODE Supplies 45013 Communications 10600 Printing Publications 312910 3 685 23337 GENERAL ASSEMBLY OF GEORGIA YEAR ENDED JUNE 30 1962 JUDICIAL STUDY COMMITTEE Personal Services and Travel JUVENILE DETENTION HOME STUDY COMMITTEE Personal Services and Travel LABOR AND INDUSTRY STUDY COMMITTEE Personal Services and Travel 761911 Communications 7 61911 LEGISLATIVE JUNKET TO COAST Travel LEGISLATIVE SERVICES COMMITTEE Personal Services and Travel 11200 LEGISLATIVE SERVICES STUDY COMMITTEE Personal Services and Travel 3990 33 Supplies 950 399983 LIQUOR CODE STUDY COMMITTEE Personal Services and Travel 40920 LUMBER AND FOREST PRODUCTS STUDY COMMITTEE Personal Services and Travel 717 52 MEMBERSHIP TENURE STUDY COMMITTEE Personal Services and Travel MENTAL HEALTH COMMITTEE TO INSPECT MILLEDGEVILLE STATE HOSPITAL Personal Services and Travel MENTAL HEALTH COMMITMENT LAW COMMITTEE Personal Services and Travel 1961 1960 172 00 54790 S 820 33 4800 833 14000 489 52 281 00 881 00 83200338 GENERAL ASSEMBLY OF GEORGIA YEAR ENDED JUNE 30 MENTAL HEALTH STUDY COMMITTEES Personal Services and Travel MILK AND MILK PRODUCTS STUDY COMMITTEE Personal Services and Travel MILK PRODUCTION STUDY COMMITTEE Personal Services and Travel MOTOR VEHICLE STUDY COMMITTEES Personal Services and Travel MOTOR VEHICLE TAX STUDY COMMITTEE Personal Services and Travel MOTOR VEHICLE TITLE ACT STUDY COMMITTEE Personal Services and Travel MOTOR VEHICLE TITLE REGIS TRATION ACT STUDY COMMITTEE Personal Services and Travel MISDEMEANOR PRISONER STUDY COMMITTEE Personal Services and Travel NATURAL RESOURCES COMMITTEE 1968 Personal Services and Travel NATURAL RESOURCES COMMITTEE Personal Services and Travel NATURAL RESOURCES COASTAL INSPECTION Travel NATURAL RESOURCES STUDY COMMITTEE Personal Services and Travel 1962 1961 I960 223064 950390 6 284 04 282 60 1239780 132940 728 96 5 912 38 2 046 32 6 191 69 5 691 37 8960 17145 8 787 99 12064 7000339 GENERAL ASSEMBLY OF GEORGIA YEAR ENDED JUNE 30 1962 NORTH GEORGIA MARKETING AND EXPERIMENT STATION COMMITTEE Personal Services and Travel OPERATIONS OF THE GENERAL ASSEMBLY Personal Services and Travel 21280 OSTEOPATHIC PROFESSION STUDY COMMITTEE Personal Services and Travel OSTEOPATHIC STUDY COMMITTEE Personal Services and Travel PEACE OFFICERS ANNUITY STUDY COMMITTEE Personal Services and Travel 202708 PEACH INDUSTRY STUDY COMMITTEE Personal Services and Travel PEACE OFFICERS ANNUITY AND BENEFIT FUND STUDY COMMITTEE Personal Services and Travel 214538 PENAL AND CORRECTIONAL AFFAIRS STUDY COMMITTEES Personal Services and Travel 994386 PORTS COMMITTEE Personal Services and TraveL PORT FACILITIES STUDY COMMITTEE Personal Services and TraveL 79528 PRESERVING PROPERTY STUDY COMMITTEE Personal Services and Travel 44616 PRISON AND CORRECTION COMMITTEE Personal Services and TraveL 1961 1960 121720 8600 685 91 63180 104532 250780 132120 110190 336341960 343 30 45000 340 GENERAL ASSEMBLY OF GEORGIA YEAR ENDED JUNE 30 1962 1961 PROPERTY CONDEMNATION STUDY COMMITTEE Personal Services and Travel PUBLIC UTILITIES AND TRANS PORTATION COMMITTEE Personal Services and Travel 30000 REAPPORTIONMENT STUDY COMMITTEES Personal Services and Travel 757360 302197 REGIONAL FOREST FIRE PRO TECTION COMPACT STUDY COMMITTEE Personal Services and Travel no 12 RURAL ROADS INSPECTION COMMITTEE Personal Services and Travel 98744 RURAL ROADS STUDY COMMITTEE Personal Services and Travel 190 64 SENATE ADMINISTRATION AFFAIRS COMMITTEE Personal Services and Travel 200000 150000 SENATE APPROPRIATIONS COMMITTEE Personal Services and Travel 986584 SENATE AS A WHOLE TO INSPECT MILLEDGEVILLE STATE HOSPITAL Personal Services and Travel 3 407 52 SENATE EDUCATIONAL MATTERS STUDY COMMITTEE Personal Services and Travel l 854 64 SENATE GOVERNMENT OPER ATIONS STUDY COMMITTEE Personal Services and Travel 20 87442 Communications 29941 21173 83 1 500 00341 GENERAL ASSEMBLY OF GEORGIA YEAR ENDED JUNE 30 1962 1961 SENATE GOVERNMENT STUDY COMMITTEE Personal Services and Travel 1 80328 SENATE INTERSTATE COOPERATIVE COMMITTEE Personal Services and Travel 2575697 SPECIAL AGRICULTURE COMMITTEE Personal Services and Travel 17063 SPECIAL AGRICULTURE STUDY COMMITTEE Personal Services and Travel 58570 69066 SPECIAL BUDGET STUDY COMMITTEE Personal Services and Travel 229556 SPECIAL COMMITTEE ON NATURAL RESOURCES Personal Services and Travel 536182 SPECIAL COORDINATION COMMITTEE Personal Services and Travel 65280 SPECIAL CRIMINAL LAW STUDY COMMITTEE Personal Services and Travel 761 74 SPECIAL ELECTIONS MATTERS STUDY COMMITTEE Personal Services and Travel 63200 SPECIAL FEDERAL AND STATE GOVERNMENT RELATIONS STUDY COMMITTEE Personal Services and Travel 476 78 SPECIAL FINANCE STUDY COMMITTEE Personal Services and Travel 144856 1960mmmm 342 GENERAL ASSEMBLY OF GEORGIA YEAR ENDED JUNE 30 1962 1961 SPECIAL FLOOD CONTROL STUDY COMMITTEES Personal Services and Travel 308059 SPECIAL HEALTH AND WELFARE STUDY COMMITTEE Personal Services and Travel 122462 SPECIAL HIGHWAYS STUDY COMMITTEE Personal Services and Travel 259 40 SPECIAL HUNTING AND FISHING LICENSE STUDY COMMITTEE Personal Services and Travel 2108 40 SPECIAL HYGIENE AND SANITA TION STUDY COMMITTEE Personal Services and TraveL 3 443 72 SPECIAL INDUSTRIAL DEVELOP MENT STUDY COMMITTEE Personal Services and Travel 120444 SPECIAL INDUSTRY COMMITTEE Personal Services and Travel 25152 SPECIAL INDUSTRY STUDY COMMITTEE Personal Services and Travel 246744 283986 SPECIAL INVESTIGATING COMMITTEE Personal Services and Travel SPECIAL JUDICIARY COMMITTEE Personal Services and Travel SPECIAL LABOR AND INDUSTRY STUDY COMMITTEE Personal Services and Travel 22612 SPECIAL LUMBER AND FORESTRY PRODUCTS STUDY COMMITTEE Personal Services and Travel 26400 1960 358 00 2 137 84343 GENERAL ASSEMBLY OF GEORGIA YEAR ENDED JUNE 30 1962 1961 I960 SPECIAL MENTAL HEALTH STUDY COMMITTEES Personal Services and Travel 382513 79441 SPECIAL MOTOR VEHICLE STUDY COMMITTEE Personal Services and Travel 40260 SPECIAL NATURAL RESOURCES STUDY COMMITTEE Personal Services and Travel 22 74538 SPECIAL POULTRY MATTERS STUDY COMMITTEE Personal Services and Travel 3901 80 SPECIAL PRIMARY AND URBAN ROADS STUDY COMMITTEE Personal Services and Travel 270890 SPECIAL RULES COMMITTEE Personal Services and Travel 37640 SPECIAL RULES STUDY COMMITTEE Personal Services and Travel 37562 480874 SPECIAL UNIVERSITY SYSTEM STUDY COMMITTEE Personal Services and Travel 40530 57307 STATE INSTITUTIONS AND PROPERTY COMMITTEE Personal Services and Travel 1345310 943212 2070130 STATE INSTITUTIONS AND PROPERTY STUDY COMMITTEE Personal Services and Travel 149034 STATE OF REPUBLIC SUB COMMITTEE Personal Services and Travel 35190 STREAM POLLUTION COMMITTEE Personal Services and Travel 542579HHRBIiSflH 344 GENERAL ASSEMBLY OF GEORGIA YEAR ENDED JUNE 30 1962 1961 I960 TAX EQUALIZATION STUDY COMMITTEE Personal Services and Travel 281736 TAX SETTLEMENT AND COMPROMISE BOARD Personal Services and Travel 20044 TAX STUDY ON METHODS OF FINANCE AND ADDITIONAL SERVICE COMMITTEE Personal Services and Travel 1956 00 TELEVISION EDUCATION STUDY COMMITTEE Personal Services and Travel 895 00 TENURE STUDY COMMITTEE Personal Services and Travel 141600 TOBACCO ADVISORY BOARD COMMITTEE Personal Services and Travel 164658 164008 TOBACCO ADVISORY STUDY COMMITTEE Personal Services and Travel 167938 TRAFFIC SAFETY STUDY COMMITTEE Personal Services and Travel 492080 TRAFFIC STUDY COMMITTEE Personal Services and Travel 414447 172 80 UNIFORM COMMERCIAL CODE STUDY COMMITTEE Personal Services and Travel 1639002 32760345 GENERAL ASSEMBLY OF GEORGIA YEAR ENDED JUNE 30 1962 1961 UNIFORM STATE LAWS STUDY COMMITTEE Personal Services and Travel 2 90606 UNIFORM TRAFFIC CODE STUDY COMMITTEE Personal Services and Travel 1364992 41456 UNINSURED MOTORISTS STUDY COMMITTEE Personal Services and Travel 3 71940 UNIVERSITY OF GEORGIA COMMITTEE Personal Services and Travel UNIVERSITY SYSTEM OF GEORGIA STUDY COMMITTEE Personal Services and Travel 2412513 253817 UNIVERSITY SYSTEM STUDY COMMITTEES Personal Services and Travel 259968 735106 VETERANS AFFAIRS AND CIVIL DEFENSE Personal Services and Travel 36200 VETERANS HOME COMMISSION Personal Services and Travel VOCATIONAL EDUCATION STUDY COMMITTEE Personal Services and Travel 237530 WATER POLLUTION STUDY COMMITTEE Personal Services and Travel 201680 YOUTH STUDY COMMITTEE Personal Services and Travel 99680 1960 13 956 20 435 60nBMHHHSHRBHM 346 GENERAL ASSEMBLY OF GEORGIA YEAR ENDED JUNE 30 1962 1961 1960 BUILDING AND EQUIPMENT REPAIRS ACCOUNT Supplies 110959 Repairs 16155662 Equipment 2509746 18776367 Totals212706690 158933448 129295179 Number of Days in Session Regular Session 40 40 40 Extraordinary Session 12 52 40 40 Number of Payroll June 30 23 31 is Note Operating costs of the offices of the Lieutenant Governor and the Speak er of the House prior to the year ended June 30 1962 are included in the expenses of their respective branches of the General Assembly and are included as a part of the cost of the General Assembly as a whole GENERAL Additional compensation of members of the 1962 General Assembly was paid under authority of the following resolutions SR 69 A RESOLUTION Relative to compensation of members of the Senate and for other purposes BE IT RESOLVED BY THE SENATE that the total compensation for members of the Senate shall be the same compensation per diem expenses and allowances authorized for such members for the 1960 session plus an additional amount of ten 1000 dollars per day for extra expense allowance347 GENERAL ASSEMBLY OF GEORGIA HOUSE RESOLUTION 269 Relative to compensation of members of the House of Representatives and for other purposes BE IT RESOLVED BY THE HOUSE OF REPRESENTATIVES OF GEORGIA that the total compensation for members of the house shall be the same compensation per diem expenses and allowances authorized for such members for the 1960 session plus an additional amount of ten 1000 dollars per day for extra expense allowance IN HOUSE Read and Adopted March 3 1961 Senate Resolution 76 adopted March 4 1961 provides that the Lieu tenant Governor andor President of the Senate and the Secretary of the Senate shall be paid an allowance for incidental expenses as follows A RESOLUTION To provide for reimbursement to the Lieutenant Governor andor President of the Senate and Secretary of the Senate for certain expenses and for other purposes WHEREAS no provision has been made for payment of incidental expenses of the Lieutenant Governor andor President of the Senate and Secretary of the Senate incurred in connection with the proper per formance of their duties THEREFORE BE IT RESOLVED BY THE SENATE that the Lieutenant Governor andor President of the Senate and the Secretary of the Senate shall be paid as an allowance for incidental expenses the per diem allowance authorized for the members of the Senate for main tenance and incidental expenses and same shall be paid to the Lieutenant Governor andor President of the Senate and the Secretary of the Senate for each day of service to the State in any capacity that they are paid a salary or per diem as their compensation The aforementioned officers shall also be paid their actual travel expenses within the limits of the law348 GENERAL ASSEMBLY OF GEORGIA The State fiscal officers are hereby authorized and directed to pay the allowance provided herein from the funds appropriated for the mainte nance and operation of the General Assembly and the State Treasurer of Georgia shall pay the allowances in the same manner as other payments are made to the members of the General Assembly The 1962 Session of the General Assembly adopted Senate Resolution 173 carrying forward provisions of the Resolution 76 adopted by the 1961 Session as follows To Adopt the provisions of S R 76 of the 1961 Session and for other purposes BE IT RESOLVED BY THE SENATE that the provisions of S R 76 of the 1961 session are hereby adopted and shall remain in effect for the remainder of the term of the 196162 Senate The constitutional provision for salary of the Lieutenant Governor is 200000 per annum Additional compensation andor expenses are authorized by action of the Senate by passage of Senate Resolution 77 adopted March 4 1961 and quoted as follows A RESOLUTION BE IT RESOLVED BY THE SENATE that the Senate Adminis trative Affairs Committee is authorized to remain at the Capitol fifteen 15 days after adjournment at the prescribed per diem for the purpose of finishing the business of said Committee and auditing the expenses and to do whatever is necessary by said Committee and the members herein authorized to remain BE IT FURTHER RESOLVED that the Lieutenant Governor President of the Senate and President ProTern of the Senate shall receive reimbursement for additional expenses of subsistence and mileage and shall also be paid for the use of a personal car at the rate authorized for officials of the State while in performance of official duties subsistence and expense to be paid during any period of the year when on official business BE IT FURTHER RESOLVED that the Secretary of the Senate is authorized to remain at the Capitol twenty 20 days after adjournment of the General Assembly at his prescribed per diem for the purpose of completing records and necessary work in his office The Secretary is authorized to retain and employ the help designated by Senate Res olution No 6 adopted by the Senate on January 9 1961 BE IT FURTHER RESOLVED that the messenger of the Senate is authorized to remain at the Capitol twenty 20 days after adjourn ment of the General Assembly at his present per diem349 GENERAL ASSEMBLY OF GEORGIA WHEREAS it is deemed necessary that the Secretary of the Senate assist the members of the General Assembly including furnishing in formation pertaining to pending legislation furnishing copies of same to each Senator and keeping and preserving the pending legislation at its present status during the adjournment period THEREFORE BE IT RESOLVED BY THE SENATE that the office of the Secretary of the Senate be open and maintained after the period of adjournment beginning immediately after the 20 day period following adjournment and for said services the Secretary of the Senate shall receive onefourth Q of his per diem regularly paid him during the sessions and that said Secretary shall be authorized to employ two secretaries at 1000 per diem and 500 for expenses and the expenses shall be paid in the manner as other Legislative expenses BE IT FURTHER RESOLVED by the Senate that the State Treasurer is authorized to pay the per diem and expenses of any other committee of the Senate visiting various State Institutions and State Properties or attending to any other official business authorized by resolution or rules of the Senate when said per diem and expenses are authorized and approved by the Chairman of said Committee BE IT FURTHER RESOLVED that the President of the Senate be authorized to appoint aides to assist the President and Committees of the Senate in the dispatch of the Senates business during the session or during the interim at the discretion of the President to be paid not exceeding 1000 per day and 2000 a day for allowances plus actual expenses also to appoint two secretaries to assist the President in his official capacity as President of the Senate the President Pro Tern of the Senate is authorized to appoint a Secretary to assist him during the Session or during the interim at his discretion said secretaries shall be paid a sum not to exceed 1500 per day and 500 per day expenses The President is further authorized when he deems it necessary to employ any additional secretarial help when the Senate is not in session said employee or employees to be paid not more than 1500 per day each and 500 per day of expenses The President shall certify by ap propriate voucher the days which said Secretary and aide were employed BE IT FURTHER RESOLVED that the President of the Senate is authorized to appoint Committees from the members of the Senate to serve as a legislative investigating committee or for other necessary business for the State during the time that the legislature is not in session After appointment said committees shall be authorized to convene at any time for the purpose of making investigations or in spection of any Department or to perform such duties as may be required by any business of the State350 GENERAL ASSEMBLY OF GEORGIA BE IT FURTHER RESOLVED that the President of the Senate may within his discretion extend the time allowed any committee BE IT FURTHER RESOLVED that the State Treasurer is au thorized to pay the per diem and other expenses as set out above in this resolution BE IT FURTHER RESOLVED that the President of the Senate is authorized to extend the time of any Committee whether the said Committee is authorized by resolution of the Senate or authorized by appointment of the President The 1962 Session of the General Assembly adopted Senate Resolution 174 carrying forward the provisions of the resolution quoted in preceding paragraphs as follows To adopt the provisions of S R 77 of the 1961 Session and for other purposes BE IT RESOLVED BY THE SENATE that the provisions of S R 77 of the 1961 Session are hereby adopted and shall remain in effect for the re mainder of the term of the 196162 Senate The State Treasurer acts as disbursing officer for the General Assembly and his books and records were found in good condition George D Stewart is bonded as Secretary of the Senate in the amount of 500000 effective to January 14 1963 Bond is written by the National Surety Corporation Bond No 4048995 dated January 2 1959 and covers faithful performance of duties and accounting for all funds coming into his possession by virtue of his office Glen W Ellard is bonded for 500000 as Clerk of the House of Repre sentatives effective to January 14 1963 Bond is with the Fidelity and Casualty Company of New York bond F95351 dated January 14 1959 and covers faithful performance of duties and accounting for all money coming into his hands in his official capacity All receipts disclosed by examination have been accounted for and ex penditures for the period under review were within the limits of provisions of State law and resolutions of the General Assembly which were enacted in conformity therewith The State Treasurer acts as disbursing officer for the General Assembly and appreciation is expressed to the Treasurer and the staff of his office for the cooperation and assistance given the State Auditors office during this examination and throughout the year 351 DEPARTMENT OF GEOLOGY MINES AND MINING352 DEPARTMENT OF GEOLOGY MINES AND MINING RECEIPTS 1962 1961 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 25600000 25600000 Budget Balancing Adjustment 162341 600000 Revenues Retained Earnings Development Services 4596003 3707161 Transfers Other Spending Units 3 445 65 3 720 62 Total Income Receipts 30378227 29079223 NONINCOME Private Trust Funds 2760 CASH BALANCE JULY 1st Budget Funds 6947270 6872345 373 282 57 359 515 68 PAYMENTS EXPENSE Personal Services 23883811 Travel 318519 Supplies Materials 4 68218 Communication 2 878 87 Heat Light Power Water 1200 Publications Printing 2173310 Repairs 581 68 Rents 445900 Insurance 13552 Pensions Benefits 380136 Equipment 3 414 71 Miscellaneous 333 30 Total Expense Payments 284 055 02 NONCOST Private Trust Funds 2760 CASH BALANCE JUNE 30th Budget Funds 8919995 237 982 25 4 599 80 5 703 58 3 398 37 1191 16 131 84 2 360 47 4 476 50 114 81 4 074 00 10 794 69 394 76 290 042 98 69 472 70 37328257 35951568353 DEPARTMENT OF GEOLOGY MINES AND MINING CURRENT BALANCE SHEET JUNE 30 1962 ASSETS CASH ASSETS CashinBank 4548821 Unauthorized Checks Issued Authorized Signature of Department Director forged and funds embezzled andor fraudulently taken by GradyC Archer 5020000 Less Part restitution by Grady C Archer August 4 1959 648826 4371174 89 199 95 LIABILITIES AND SURPLUS LIABILITIES Accounts Payable SURPLUS For Operations Subject to Budget Approvals 14 851 83 74 348 12 89 199 95354 DEPARTMENT OF GEOLOGY MINES AND MINING SUMMARY INTRODUCTION The within report covers an examination of the accounts of the Depart ment of Geology Mines and Mining for the fiscal year ended June 30 1962 Act of the General Assembly approved February 18 1959 transferred all equipment supplies files records books and funds of the Oil and Gas Com mission to the Department of Geology Mines and Mining FINANCIAL CONDITION The Department of Geology Mines and Mining ended the fiscal year on June 30 1962 with a surplus of 7434812 available for operations subject to budget approvals after providing the necessary reserve of 1485183 to cover outstanding accounts payable REVENUE COLLECTIONS In the fiscal year ended June 30 1962 the Department of Geology Mines and Mining collected 5000 from permits to drill test oil wells These funds had been transferred to the State Treasury on June 30 1962 AVAILABLE INCOME AND OPERATING COSTS State Appropriation for the operation of the Department of Geology Mines and Mining in the fiscal year ended June 30 1962 was 256OOOOo 162341 in the Treasury for the Oil and Gas Commission was lapsed by a budget balancing adjustment thereby making net appropriation for the year 25437659 In addition to the 25437659 provided as the current years appropri ation 4350000 was received from ground water investigations 238463 from map sales 390000 transfer from the Capitol Square Improvement Committee and 7540 from an old check cancelled making total income for the year 30423662 From the 30423662 received 19303 was transferred to the State Personnel Board for the pro rata expense of Merit System Administration and 26132 to the State Employees Insurance Fund leaving net income of 30378227 The net income of 30378227 and the 6947270 cash balance at the beginning of the fiscal period made a total of 37325497 available to cover expense of operating the Department of Geology Mines and Mining for the year355 DEPARTMENT OF GEOLOGY MINES AND MINING 284 05502 of the available funds was expended in the year for budget approved items of expense and 8919995 remained on hand June 30 1962 the end of the fiscal year COMPARISON OF OPERATING COSTS Expenditures for the past three years are compared in the following statement YEAR ENDED JUNE 30 BY OBJECT Personal Services Travel Expense Supplies Materials Communication Heat Light Power Water Printing Publicity 217331C Repairs Rents Insurance Bonding Pensions Ret Systems Equipment Miscellaneous 1962 1961 1960 238 838 11 237 982 25 224 223 20 3185 19 4 599 80 2 75218 4 68218 5 703 58 4 099 38 2 878 87 3 398 37 2 622 00 1200 1191 21 73310 16131 84 14 328 50 581 68 2 360 47 24612 4 45900 4 476 50 4 451 00 135 52 114 81 539 47 3 801 36 4 074 00 4 020 52 3 414 71 10 794 69 6 507 85 333 30 394 76 722 83 Total Expense Payments1 28405502 29004298 26451305 Number of Employees on Payroll June 30 11 12 12 GENERAL Code Section 401805 provides that the State Auditor shall audit all accounts and make reports thereon and in which report the State Auditor shall call special attention to any illegal improper or unnecessary expendi ture or failures to keep records and vouchers required by law and all in accuracies irregularities and shortages and shall file same for the use of the Press of the State In compliance with the provisions of the Code Section quoted forgeries by Grady C Archer and the embezzlement andor fraudulent diversion of State funds for his personal use in the period ended October 15 1958 were cited in audit report dated December 1 1958 The examination for the period ended October 15 1958 revealed that Grady C Archer did by issuing unauthorized checks by forging the signature of the Director of the Department to said checks by withholding the issuance356 DEPARTMENT OF GEOLOGY MINES AND MINING of the checks and the withholding of certain deposits from record and by concealing original bank statements and substituting false statements in the Departments records embezzle andor fraudulently take for his personal use State funds m the amount of 5020000 as set out in the report referred to in the preceding paragraph At the close of the fiscal year on June 30 1962 648826 had been re covered from Grady C Archer leaving 4371174 still to be recovered Claims and suits for recovery of the misappropriated funds are in the hands of the Attorney General of the State of Georgia Director Garland Peyton of the Department of Geology Mines and Mining is bonded in the amount of 1000000 with the Hartford Accident and Indemnity Company their bond R2104277E effective for the period ending January 1 1963 The condition of this bond is as follows Now if the said Garland Peyton shall faithfully and impartially dis charge all the duties of said office of Director Department of Mines Mining and Geology Georgia Division of Conservation during the time he continues therein and if said officer shall faithfully account for all monies coming into his hands by virtue of said office then the above obligation to be void else to be of full force and virtue Grady C Archer who was employed on a parttime basis as Bookkeeper tor the Department of Geology Mines and Mining was not bonded Schedule Bond covering employees of the Department of Geology Mines and Mining effective beginning September 1 1959 with premium paid for a 3 year period is with the Hartford Accident and Indemnity Company their Snnfnn4408 4 1959 Liabilit on each e is 00000 under Insuring Agreement No 4 as follows Faithful Performance Blanket Position Bond Coverage 4 Loss caused to the Insured through the failure of any of the Em ployees acting alone or in collusion with others to perform faith fully his duties or to account properly for all monies and property received by virtue of his position or employment during the Bond Period the amount of indemnity on each of such Employees being the amount stated in the Table of Limits of Liability applicable to this Insuring Agreement 4357 DEPARTMENT OF GEOLOGY MINES AND MINING All receipts disclosed by examination for the fiscal year ended June 30 1962 have been accounted for and expenditures for the period under review were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the Director and the staff of the Department of Geology Mines and Mining for the cooperation and assistance given the State Auditors office during this examination and throughout the year359 GOVERNORS OFFICE360 GOVERNORS OFFICE RECEIPTS 1962 i96l INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 255 000 00 182 000 00 Budget Balancing Adjustment 5275289 25 000 00 Transfers Other Spending Units 47240 15 86 Total Income Receipts 30728049 20698414 NONINCOME Private Trust Funds 12209555 11957577 CASH BALANCES JULY 1st Budget runds 802422 840668 Private Trust Funds 156330 1 703 99 Total 41978852 333i26260 PAYMENTS EXPENSE Personal Services 156 693 63 145j 512 8Q Travel 1089931 6212 87 Supplies Materials 1031110 7 37104 Communication 2644478 2246579 Publications Prmting 2422247 2 286 68 Repairs ZZT Bents JJS mi3 225636 16240 Insurance 7 47583 48084 SSSTea M89 265191 Pensions f Indemnities H9177 1086669 34120 Total Expense Payments 27928366 22341504 NONCOST Private Trust Funds 18188871 11943508 CASH BALANCES JUNE 30th Budget Funds no Private Trust Fnnrtc 972 61 8 24 22 Private Trust Funds 701 46 lm330 Total 41978852 33326260361 GOVERNORS OFFICE CURRENT BALANCE SHEET JUNE 30 1962 ASSETS CASH ASSETS Cash in Bank and State Treasury Budget Funds 1997261 Private Trust and Agency Funds Insurance Fund 70146 19 27115 ACCOUNTS RECEIVABLE Private Trust and Agency Funds Insurance Fund State Highway Dept Capitol Square Improvement Comm Jekyll Island Authority 53770 23728 406 58 1181 56 20 452 71 LIABILITIES RESERVES St JRPLUS 44140 3870 1 610 22 504 25 728 69 10615 48010 LIABILITIES Accounts Payable Private Trust and Agency Funds Board of Regents 3 429 41 SURPLUS For General Operations 17023 30 20 452 71 Note There is also a contingent liability of 1157261 due former Governor Herman E Talmadge under provisions of the Act of the General Assembly approved March 12 1953362 GOVERNORS OFFICE SUMMARY FINANCIAL CONDITION The office of the Governor of the State of Georgia which has under its control numerous activities ended the fiscal year on June 30 1962 with a surplus of 1702330 after providing reserves of 342941 for liquidation of accounts payable Assets on June 30 1962 consisted of 1927115 cash in bank and in State Treasury and 118156 due from various State Departments for insurance premiums In addition to liabilities referred to in first paragraph of this Summary there is shown as a contingent liability 1157261 due former Governor Herman E Talmadge which has been carried on the Balance Sheet for several years and commented on in previous audit reports REVENUE COLLECTIONS In the year ended June 30 1962 the Governors Office collected 3550 in extradition and other fees which was transferred to the State Treasury in the period under review AVAILABLE INCOME AND OPERATING COSTS State Appropriations and Allotments for the operation of the Executive Department for the fiscal year ended June 30 1962 totaled 30775289 and the several appropriations are detailed in the unit report The current years appropriation of 30775289 less 47240 transferred to the State Personnel Board left net income in the amount of 30728049 The 30728049 net income less the overdraft of 802422 at July 1 1961 left 29925627 to be accounted for In the year ended June 30 1962 27928366 was expended for expense of operating the Office of the Governor of the State of Georgia leaving a balance of 1997261 in Budget Funds at June 30 1962 the end of the fiscal year363 GOVERNORS OFFICE COMPARISON OF OPERATING COSTS Expenditures for the operating costs of the Governors Office for the past three years are compared in the following statement YEAR ENDED JUNE 30 BY ACTIVITY 1962 1961 I960 rumors Office 19234466 16539769 15181317 Governors ZZ 3 62029 73079 450930 SoTS 00000 i2ooooo Civil War Centennial 2659537 Literature Commission 1500278 Commission on Aging 5 B RB vs to 45 Committees and Other Expense 1843644 4888656 35 538 45 Totals 27928366 22341504 20386092 BY OBJECT lsfi 693 63 14551280 13354433 Personal Series 19363 q Travel Expense JO 899 Supplies 25 444 78 2246579 1553439 Commutation 447 Printing Publicity 242247 Repays Q U757 Rents Q g4 28558 Insurance Bonding woaa Pensions Retirement System and m g6 Social Security W J 587164 Equipment m00 250 00 Rewards 341 2Q SSKSssssss 2Sj2 Miscellaneous uax J Totals 27928366 22341504 20386092 Number of Employees on Payrolls of all Divisions of Executive Dept on June 30 22 22 22 Appropriation Act provides annual allowance of 17500 00 paya ontUy for cost of operating the Mansion including servants hire food other supplies and laundry364 GOVERNORS OFFICE GENERAL Mr Peter Zack Geer served as Executive Secretary to December 15 1961 and was bonded for 1000000 by the Employers Liability Assurance Cor poration Ltd under bond dated January 13 1959 The condition of the obligation of this bond is as follows Whereas the above named Principal was duly appointed on January 13 1959 to the office of Executive Secretary for the term of Four Years from January 13 1959 and until his successor has been duly appointed and qualified Now therefore the condition of the foregoing obligation is such that if the Principal shall faithfully perform such duties as may be imposed on him by law and shall honestly account for all money that may come into his hands in his official capacity during the said term and during the time he continues therein or discharges any of the duties thereof then this obligation shall be void otherwise it shall remain in force Mr Wallace Lawson Jernigan succeeded Mr Geer as Executive Secretary 7 ZVniZnAPf 3 m2 WhCn he re8igned Mr Jemi s bonded tor 1000000 bond written by the Employers Liability Assurance Cor poration Ltd dated December 18 1961 and the condition of the obligation ol the bond is as follows Now therefore the condition of the foregoing obligation is such that if the Principal shall faithfully perform such duties as may be imposed on him by law and shall honestly account for all money that may come into his hands m his official capacity during the said term and during the time he continues therein or discharges any of the duties thereof then this obligation shall be void otherwise it shall remain in force 1nMlCharleS Thomas White was appointed Executive Secretary May 1 1962 Mr White is bonded for 1000000 bond written by the Employers5 Liability Assurance Corporation Ltd dated April 241962 and the condition of the obligation of the bond is as follows Now therefore the condition of the foregoing obligation is such that if the Principal shall faithfully perform such duties as may be imposed on him by law and shall honestly account for all money that may come into his hands m his official capacity during the said term and during the time he continues therein or discharges any of the duties thereof then this obligation shall be void otherwise it shall remain in force Mr Charles F Swint is bonded as Bookkeeper in the Executive Depart ment for 1000000 with the Maryland Casualty Company bond number 92581567 premium paid from February 1 1961 to February 1 1963 The condition of this bond is as follows Now if the said Charles F Swint shall faithfully discharge all the duties of said office of Bookkeeper in the Executive Department State of Georgia during the time he continues therein or discharges any of the duties thereof then the above bond to be void else to be of full force All receipts disclosed by examination have been accounted for and expenditures for the period under review were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the officials and the staff of the Executive Department for the cooperation and assistance given the State Auditors office during this examination and throughout the year 365 GOVERNORS OFFICESgrwrirjipj tt367 DEPARTMENT OF HIGHWAYS368 STATE HIGHWAY DEPARTMENT OF GEORGIA RECEIPTS 1962 1961 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 76 705 i22 42 65795001 07 Budget Balancing Adjustments 300000 11250 702 00 Revenues Retained Grants from U S Government 60 586 927 90 56 627 045 57 Grants from Counties and Cities 74436018 88 556 80 Miscellaneous Sales Rents Participation 3 85008019 1 245 578 17 Transfer Other Spending Units 126 581 04 ISao Total Income Receipts14176290965 13496305131 NONINCOME Private Trust Funds 186064032 2279500 00 State Revenue Collections Unfunded 5522000 ioo CASH BALANCES JULY 1st strCS State Revenue Collections Unfunded 220100 2200oo Tntnl 19520740884 18712799481 hHrrm J ft369 STATE HIGHWAY DEPARTMENT OF GEORGIA PAYMENTS 1962 1961 EXPENSE 1411903486 1246716406 Personal Services 832178 69 68480616 Travel 326774370 309679556 Supplies Materials 191442 63 17569853 Communication 6518049 Heat Light Power Water 209 45 Publications Printing g g57 g Repairs 15561098 13835132 RentsRegular 4g2 265 0Q RentsBridge Building Authority 51 RentsGeorgia Highway Authority 6 342 538 80 RentsRural Roads Authority W1 flo RentsState Office Building Authority 352 25800 26419350 Insurance 21502840 18386870 indemnities 97333341 Pensions Benefits 4 2 806 115 83 Miscellaneousv Total Expense Payments 263091233 OUTLAYS Lands improvements 997990437 875818856 Personal Services 87 31546 71391834 Travel 352875632 321061714 Supplies Materials 36 41505 3411221 Communication 911 10 976 64 Heat Light Power Water 1263811 10964 Publications Printing 6o 50 5g Repairs 2735617 2577558 Rents 756 28332 71235456 Pensions Benefits 85 38241423 8879097316 Contracts 3 53296659 284533759 Miscellaneous 2 014 23654 184025277 Equipment Total Outlay Payments453 10724694361 vatTTrustPunds 205050000 CASH BALANCES JUNE 30th 87 Budget Funds 10Q 1QQ 00 SinkingFund 19159000 25400000 Private Trust Funds 220100 State Revenue Collections Unfunded 5744iuu 19520740884 18712799481 Total 370 STATE HIGHWAY DEPARTMENT OF GEORGIA CURRENT BALANCE SHEET JUNE 30 1962 ASSETS BUDGET FUNDS AVAILABLE CASH Checking Accounts 16065499 02 Time Deposits 38i 285 000 00 Petty Cash 800000 5435849902 ACCOUNTS RECEIVABLE U S Government Vouchers in Transit 10577 273 02 Other Accounts Receivable 1366762 1059094064 OTHER ASSETS InventorySupplies and Materials 21215876 UndistributedSign Shop 173 09502 38525378 Total Budget Fund Assets 6533469344 REVENUE COLLECTIONS AVAILABLE CASHIN BANKS 5742100 SINKING FUND AVAILABLE CASHIN BANKS 10000 PRIVATE TRUST AND AGENCY FUNDS AVAILABLE CASHIN BANKS 44728687 CAPITAL INVESTMENTS Lands 65214048 Buildings 378442256 Equipment Road Equipment 3 597 759 28 Office Equipment 948 45030 Other Equipment 109730766 564351724 10 080 08028 Roads and Bridges Completed Projects760 874 339 69 Payments on Uncompleted Proj ects to 6301962370 225 263 97 1131 099 603 66 1 141179 683 94 1 207 019 185 25371 STATE HIGHWAY DEPARTMENT OF GEORGIA CURRENT BALANCE SHEET JUNE 30 1962 LIABILITIES RESERVES SURPLUS BUDGET FUNDS CURRENT LIABILITIES Accounts Payable 918 Purchase Orders Outstanding 231840524 9 ALLOTMENTS TO COMPLETE CONSTRUCTION Federal Aid Contracts142 08417412 State Aid Contracts Regular 114564265 Post Roads 461647406 S13lg Forces Construction 100 1147 701 38 State Aid Maintenance Contracts 9 60933 Engineering Service Authorities 133449254 15041909408 Less Federal Participation 116 602 330 81 Non Cash Participation 82959186 11743192267 2 318 396 06 32 987171 41 UNRECORDED COMMITMENTS State Funds ALLOTMENT BALANCES Special Maintenance RentsAuthorities SurveysState Funds APPROPRIATION BALANCES For Matching Federal Aid Administration Maintenance Authority Rents Construction UNAPPLIED OTHER CASH PARTICIPATION 68 728 11 2 012 881 70 206130 28 6 604 324 65 794 024 37 1 954120 64 172 606 07 6 776 656 30 10100 203 91 1 875479 53 16 301 732 03 764 62372 STATE HIGHWAY DEPARTMENT OF GEORGIA CURRENT BALANCE SHEET JUNE 30 1962 LIABILITIES RESERVES AND SURPLUS Contd RESERVES Unpaid Cancelled Checks 17 566 93 277 332 90 Emergency Fund Warehouse Stock Purchase Orders Cartersville Whse Revolving Fund Petty Cash Advances For Claims State Forces Buildings and Equipment For Inventories and Doubt ful Accounts Total Budget Funds 96 970 03 3 562 49 8 000 00 684 24813 264 344 00 398 921 40 1 750 945 88 REVENUE COLLECTIONS Reserve for Revenue Collections Unfunded SINKING FUND Reserve for Highway Refunding Certificates Unpresented PRIVATE TRUST OR AGENCY FUNDS Truckers Escrow Deposits Contractors Deposits Employees Retirement Fund State Income Tax Fund Social Security Fund 65334 69344 5742100 10000 459000 187 00000 75 742 36 2713073 152 82378 447 28687 CAPITAL INVESTMENTS Surplus Invested in Plant and Equipment 10080080 28 Surplus Invested in Roads and Bridges1131 099 603 66 1141179 683 94 1 20701918525373 STATEHIGHWAY DEPARTMENTjOF GEORGIA SUMMARY FINANCIAL CONDITION The State Highway Department of Georgia ended the fiscal year on June 30 1962 with cash and currently realizable assets of 6533469344 consisting of 5435049902 cash in banks 800000 employees petty cash 10 577 273 02 vouchers in transit due from the United States Government 1366762 accounts receivable and 38525378 in inventories and other assets These funds were sufficient to liquidate every known obligation of the Department on this date and provide appropriations and reserves in cluding the State matching funds for all existing Federal programs as follows ALLOTMENTS TO COMPLETE CONSTRUCTION ALLOTMENT BALANCES Surveys and Maintenance Allotments i two APPROPRIATION BALANCES Funds which had been appropriated to and held by the Department on June 30 1962 but which had not been allotted for con struction maintenance administration etc ACCOUNTS PAYABLE AND PURCHASE ORDERS OUTSTANDING 23183960b UNAPPLIED OTHER CASH PARTICIPATION 764 62 RESERVES For Machinery Replacement uuu For Unpaid Checks Cancelled iloooqn For Emergency Fund 277 332 90 For Buildings and Equipment J For Claims State Forces annnnn For Petty Cash Account aq For Cartersville Whse Revolving Fund oba For Inventories For Warehouse Stock Pur Order 9697003 1759458B 65 334 69344 Federal Funds which had been authorized and appropriated but against which no contracts had been made at June 30 1962 amounted to 4713244853 distributed as follows374 STATE HIGHWAY DEPARTMENT OF GEORGIA Federal AidPrimary Federal AidSecondary i igj845 52 Federal AidUrban Highways 4 174 8024 Federal AidInterState Systems 6040 w Federal AidInterState Systems 90 10 J j Federal AidEmergency Fund 59 861 76 Federal AidEmergency Fund Advance 1995424 47132 448 53 These funds are not reflected in the Balance Sheet but are set up on the books of the Department in appropriate accounts in the succeeding fiscal year as State revenue is available for participation in such construction contracts The provision of the State Constitution making a public official personally liable for the amount of any contract which is executed that does not have funds approved on budget to cover the full amount of contract is a dangerous law to violate REVENUE COLLECTION In the period under review the Highway Department placed over 50 of its operating cash balance on time deposits with the various banks throughout the State and collected 108960000 in interest in the fiscal year under review The Highway Department also collected 43540553 from permits sold for oversize overweight and overlength vehicles and received 92 903 89 from counties for the States part of fines and forfeits levied for use of highways by oversize overweight and overlength vehicles without permits This 161790942 in revenue collections plus 220100 on hand at Julv 1 1961 made 162011042 to account for 156268942 was transferred to the btate Ireasury in the period under review and 57421 00 remained on hand at June 30 1962 to be funded to the Treasury in the next fiscal period SINKING FUND On June 30 1962 a sinking fund of 10000 is shown representing a reserve fund set up to pay off a 1940 Refunding Certificate of Indebtedness that has not been presented for payment PRIVATE TRUST AND AGENCY FUNDS t11 and AfnCJ FundS hdd n June 30 1962 counted to Si8 7deP f deposits made Contractors of 18700000 459010 Truckers Escrow Deposits and funds for remittances to Retire ment Board for Employees Retirement and Social Security contributions and tor btate income tax withholdings in the amount of 25569687 H HHHM375 STATE HIGHWAY DEPARTMENT OF GEORGIA CAPITAL INVESTMENT Capital Investments of the Highway Department at the close of the fiscal year on June 30 1962 were 652140 48 Land 378442256 Buildings 564351724 Equipment 113109960366 Roads and Bridges Total114117968394 The investment in roads and bridges represents the amount that has been expended for construction since the beginning of the Department in 1917 through June 30 1962 including payments made on both open and closed projects without provision for depreciation Also the capital investment accounts have not been credited with roads and bridges taken out of the State Highway System in U S Government lake areas and army camps Schedule in the within report summarizes construction cost of roads and bridges by years beginning with the fiscal year ended June 30 1962 and with accumulated total for the period from beginning of construction m 1917 through June 30 1951 Land Buildings and Equipment are more fully described in following pages ofthe within report with detail of Land Buildings and Equipment purchased in the year ended June 30 1962 AVAILABLE INCOME AND OPERATING COSTS The amount of State appropriated funds provided through budget ap provals for the fiscal year ended June 30 1962 was 7670812242 The several appropriations reflecting the amount appropriated by the General Assembly and the additional allotments from the State Emergency Fund to meet expenditures approved on budgets as provided by law detailed m the unit report In addition to the 7670812242 provided as the current years appropri ations 60 58692790 was received from the U S Government 18032320 from counties cities railroads and others for participation on projects 58291555 from the Georgia Rural Roads Authority 220000000 from the Georgia State Highway Authority for engineering services 829280 from junk sales and other sources making total receipts for the year 14188949069376 STATE HIGHWAY DEPARTMENT OF GEORGIA From the 14188949069 received 13129404 was transferred to the State Personnel Board for the pro rata cost of Merit System Administration and Employees Health Insurance and 471300 was transferred from the Department of Defense making net income of 14176290965 The 14176290965 net income and the 5127233787 cash balance on hand at the beginning of the fiscal year made a total of 193035247 52 available to cover the expense of operating the Highway Department in the fiscal year ended June 30 1962 222802197 of the available funds was expended in the year for adminis tration highway planning general field engineering and maintenance 10410163666 for construction and surveys and 234708987 for land buildings and equipment and 5435849902 remained on hand June 30 1962 the end of the fiscal year Expenditures are detailed more fully in schedules on following pages of the within report The 5435849902 cash balance 1059094064 vouchers in transit to the U S Government and 38525378 in other assets represents the currently realizable assets of the Department on June 30 1962 and the total of 6o33469344 is sufficient to liquidate all known obligations of the Depart ment and provide allotments and reserves as already referred to in the first paragraph of this summary Funds allotted for Grants to Counties for Maintenance of Secondary Roads by Legislative Acts are paid through the State Treasury and are re ported under separate cover COMPARISON OF OPERATING COSTS Operating costs of the Department for the past three years are compared m the following statement YEAR ENDED JUNE 30 BY ACTIVITY 1962 Administration 2 77716793 Highway Planning l 344 995 64 Gen Field Engineering 210120480 Maintenance 1143954272 Authority Rentals 14 565110 88 Construction g8 888759 67 Surveys 521287699 Land Buildings 33285333 Equipment 201423654 1961 2 597 1197 1 799 10 301 10 405 99 880 5166 359 1 840 803 86 061 26 940 88 149 51 956 82 652 92 737 33 300 59 252 77 1960 2 569 375 68 949 281 98 9715066 62 10549 55313 82 312 470 44 4 835 392 83 271 837 45 1 187 506 38 13867674850 13354885594 11239048451377 STATE HIGHWAY DEPARTMENT OF GEORGIA BY OBJECT 1962 EXPENSE Personal Services 1411903486 Travel Expense 832178 69 Supplies Materials 326774370 Repairs 95581787 Rents Regular 15561098 State Off Bldg Authority 35225800 Ga State Hwy Authority 634253880 Rural Rds Auth 787031408 Indemnities 21502840 Pensions Ret Soc Sec 124971456 Payments to Contractors Other Expense 313221797 YEAR ENDED JUNE 30 1961 I960 12 467164 06 684 80616 3096795 56 863 857 85 138 351 32 264193 50 2 462 265 00 7 679 498 32 183 868 70 973 333 41 2 512 221 55 9 919 629 01 490 899 65 2 481 792 58 842146 70 150 711 23 440 322 50 2 425 236 50 7 683 99413 180193 84 750 236 73 7484 1 581 960 30 3222802197 2630191233 2378327741 OUTLAY Roads Land Buildings and Improvements Personal Services 9979904 37 Travel Expense 877 315 46 Supplies Materials 352875632 Repairs 30009960 Pensions Ret and Soc Sec 75628332 Contracts Roads Bridges 8508032172 Land 4848335 Buildings 25360916 Equipment 201423654 Other Outlay 3 609716 69 Total Outlay Payments 106 448726 53 Total Cost Payments 138 67674850 8758188 56 713 918 34 3 210 61714 303 550 59 712 354 56 88 458 768 03 6 589 55 325 615 58 1 840 252 77 2 917 088 49 8 986148 46 668 565 28 1 726 069 74 160 363 99 712 70116 72895309 35 8 780 44 258 86314 1187 506 38 2 002 89916 10724694361 8860720710 13354885594 11239048451 Number of Employees on Payroll at End of Payroll Period 5629 5381 4591378 STATE HIGHWAY DEPARTMENT OF GEORGIA The number of employees shown above does not include employees on common labor payrolls at the end of the period CONSTRUCTION ALLOTMENTS In the following pages of the within report is a schedule of construction allotments by counties from the beginning of the Highway Department through June 30 1962 showing State Funds Federal Funds and other funds participating and the total allotments The total allotted for construction in all the counties for the period ended June 30 1962 was 128213719541 of which 113109960366 has actually been paid on open and closed projects 15041909408 is the cost to complete construction in progress and 61849767 encumbrances to be applied as liquidated CONSTRUCTION CONTRACTS All recorded construction contracts and commitments awarded by the Highway Department during the fiscal year ended June 30 1962 are listed in schedules showing project number county class of contract name of contractor and amount and these contracts are summarized in following pages 6 GEORGIA STATE HIGHWAY AUTHORITY The Georgia State Highway Authority was created by Legislative Act approved January 18 1961 This Act abolished the State Bridge Building Authorif ald t0mbined US activities wih the Georgia State Highway The activities of this Agency for the fiscal year ended June 30 196 are reported under separate cover STATE TOLL BRIDGE AUTHORITY StTTr 1953 SeSSiU f the General Assembly eated the State Toll Bridge Authority and the activities in the accounts of this Agency in the fiscal year ended June 30 1962 are reported under separate cover RURAL ROADS AUTHORITY The Rural Roads Authority was created by Act of the General Assembly approved February 8 1955 and amended by Legislative Act of February 3 1959 and the activities of this Agency to June 30 1962 are reported under separate cover F uei379 STATE HIGHWAY DEPARTMENT OF GEORGIA SPECIALTRUCK WEIGHING DIVISION Act of the General Assembly approved March 17 1960 Ga Laws I960 Page 1122 amending previous Act approved March 27 1941 relating to the use of the public roads and highways of this State by providing for dimensions length and weights of motor vehicles and providing penalties for the violation of same reads as follows SECTION 1 A The State High way Board of Georgia is hereby invested with the Authority to exercise certain police powers and by appropriate resolution to designate deputize and delegate to an appropriate member of a truck weighing crew of the State Highway Department the necessary authority to enforce the pro vision of this Act with respect to dimensions length and weights of motor vehicles permitted to be operated upon the public roads and highway of this State Minutes of the State Highway Board of Georgia for April 21 1960 is as follows MINUTES STATE HIGHWAY BOARD OF GEORGIA APRIL 21 I960 The State Highway Board of Georgia met on Thursday April 21 1960 in the State Highway Building 2 Capitol Square Atlanta Georgia Those present were Jim L Gillis St Chairman Robert H Jordan Member W N Harden Member Benton Odom Secretary and Treasurer ADMINISTRATIVE CHARGES ADOPTED AS PREREQUISITE TO Issuance of any permit by director of truck weighing DIVISION FOR PRIVILEGE OF TRANSPORTING CERTAIN HOUSE TRAILERS BOATS AND HEAVY EQUIPMENT OVER THE PUBLIC ROADS AND HIGHWAYS OF THIS STATE The following resolution was passed by the State Highway Board BE IT RESOLVED that the following tabulation of administrative charges be adopted as a prerequisite to the issuance of any permit for the privilege of transporting certain house trailers boats and heavy equipment over the public roads and highways of this State Administrative charges for trip permit on house trailers andor boats are as follows 1 8 feet wide 50 to 65 feet longJ 250 2 8 feet 1 inch to 10 feet wide 50 to 65 feet long 500 3 10 feet wide 65 to 70 feet long1000380 STATE HIGHWAY DEPARTMENT OF GEORGIA Administrative charges for a six 6 month permit on house trailers andor boats as follows 1 8 feet wide 50 to 65 feet long2500 2 8 feet 1 inch to 10 feet wide 50 to 65 feet long5000 3 10 feet wide 65 to 70 feet long6000 Administrative charges for trip permit on heavy equipment as follows 1 Over on only one of the following limitations Weight length height width500 per trip 2 Over on more than one of the above limitations 750 per trip Administrative charges for a six 6 month permit on heavy equipment as follows 1 Overweight25 00 2 Overlength1250 3 Overwidth12 50 Administrative charges for a trip permit shall be as follows on 1 Houses1000 2 Off the road equipment 2 50 BE IT FURTHER RESOLVED that the Director of the Truck Weighing Division shall be charged with the responsibility of issuing permits as provided by law only after the receipt of a certified check Cashiers check Postal Money Order or Western Union Money Order to cover the applicable ad ministrative charge as set forth in the above tabulation BE IT FURTHER RESOLVED that the administrative charges pro vided herein shall not apply to equipment owned and operated by a State County City the Federal Government or a transit system operating pas senger carrying vehicles BE IT FURTHER RESOLVED that the Director of the Truck Weigh ing Division shall transmit all such administrative charges collected to the SecretaryTreasurer of the State Highway Department at such intervals as the SecretaryTreasurer may direct BE IT FURTHER RESOLVED that the SecretaryTreasurer shall deposit the revenue described herein in a qualified State depository as a revenue account and that he shall remit said revenue to the State Treasury as provided by law381 STATE HIGHWAY DEPARTMENT OF GEORGIA BE IT FURTHER RESOLVED that the SecretaryTreasurer shall submit supplementary budget requests budgeting the above funds for Maintenance purposes at such intervals as this Board may direct This 21st day of April 1960 Upon motion the Board adjourned Respectfully submitted Signed Benton Odom Benton Odom Secretary and Treasurer State Highway Board of Georgia APPROVED Signed Jim L Gillis Sr Jim L Gillis Sr Chairman Signed W N Harden W N Harden Member Signed Robert H Jordan Robert H Jordan Member Attention was called in the report of examination for the fiscal year ended June 30 1961 that 53250 was unaccounted for in the Truck Weighing Division 5000 of the 53250 unaccounted for funds were recovered in the fiscal year under review The remaining 48250 was received from the Employers Liability Assurance Corp on September 7 1962 and will be shown as a receipt in the next report of examination Suggestions were made in the past year as to improving the records of the Truck Weighing Division These suggestions were carried out and the examiners were able to verify all permits that were checked Attention was called in the previous report of examination to the fact that certain purchases of permits had been granted credit This situation has been corrected by the establishment of an Escrow Account whereby purchasers may deposit sums in the Escrow Account and be issued permits by charging their Escrow Account balance thereby relieving the purchaser of drawing a check for each permit When the purchasers account gets to a certain point permits will not be issued until the Escrow Account is re plenished382 STATE HIGHWAY DEPARTMENT OF GEORGIA In the period under review Mr Jim L Gillis Sr Chairman of the State Highway Board refunded the State Highway Department 15320 for re production work of a personal nature This refund is reflected as a credit to office supplies under the Activity General Administration GENERAL The three members of the State Highway Board serving on June 30 1962 under provisions of Legislative Act approved February 2 1950 were Hon Jim L Gillis Sr of Soperton Chairman From Southern Highway District Hon Willis N Harden of Gainesville Member From Northern Highway District Hon Clarke W Duncan of Buena Vista Member From Central Highway District The three members of the Highway Board are bonded in the amount of 00000 each as provided by law Bonds are listed as follows Bond of Jim L Gillis Sr is written by the United States Fidelity and Guaranty Company number 232850715659 dated January 13 1959 for 5000000 and the condition of the obligation is as follows Now therefore the condition of this obligation is such that whereas the above bound Jim L Gillis Sr was on the 13th day of January 1959 appointed Member and Chairman of State Highway Board of Georgia for term ending on the 13th day of January 1961 Now should the said Jim L Gillis Sr well and faithfully discharge the duties of said office of Member and Chairman of State Highway Board of Georgia encumbered upon him by reason of such office during the term he continues therein and that he shall faithfully pay over and account for all funds coming into his hands by virtue of said office then the above bond is void otherwise to be in full force and effect Expiration date of Mr Gillis bond has been extended to February 8 1963 Willis N Harden is bonded for 5000000 with the Hartford Accident and Indemnity Company bond number 3413212 dated August 5 1959 with condition of obligation as follows The condition of the above obligation is such that AVhereas the said Willis Neal Harden was on the 1st day of April 1959 appointed to the office of Member of the State Highway Board of the State of Georgia in and for the State of Georgia383 STATE HIGHWAY DEPARTMENT OF GEORGIA Now therefore if the said Willis Neal Harden shall faithfully and impartially discharge all and singular the duties required of him in his official capacity as Member of the State Highway Board of the State of Georgia and which may be required by the Constitution and the law and shall faithfully and honestly account for all monies fees securities and other property that may come into his possession custody or con trol by virtue of his office and faithfully deliver to his successor all bonds monies vouchers accounts and effects whatsoever belonging to said office during the time he continues therein and it is understood and agreed that the provisions of Section 89418 of the Code of Georgia Annotated as they now exist or as they may be amended are hereby made applicable to said principal and said provisions are incorporated herein as conditions of this bond to the same extent as though specifi cally set forth herein then in such event this bond to be void otherwise to remain in full force and effect Clarke W Duncan is bonded for 5000000 with the Fidelity and Deposit Company of Maryland bond number 5537184 dated November 1 1960 with conditions of obligation as follows The condition of the above obligation is such that whereas the said Clarke W Duncan was on the 1st day of November 1960 appointed to the office of Member of the State Highway Board of the State of Georgia in and for the State of Georgia Now therefore if the said Clarke W Duncan shall faithfully and impartially discharge all and singular the duties required of him in his official capacity as Member of the State Highway Board of the State of Georgia and which may be required by the Constitution and the law and shall faithfully account for all monies and fees coming into his possession by virtue of his office and faithfully deliver to his successor all books monies vouchers accounts and effects whatsoever belong ing to said office during the time he continues therein or discharges any of the duties thereof then the above bond to be void otherwise to be in full force and effect Act of the General Assembly approved February 2 1950 Senate Bill No 34 Georgia Laws 1950 page 66 provides that the Treasurer of the State Highway Department shall be appointed by a majority of the State Highway Board Legislative Act of February 2 1950 further provides that Im mediately upon the appointment and qualification of the Treasurer of the State Highway Department he shall enter upon his duties which shall be to receive and receipt for all funds from all sources to which the State High way Department is entitled and to perform such other duties as may be required of him by the Chairman of the State Highway Board384 STATE HIGHWAY DEPARTMENT OF GEORGIA W M Williams is bonded as Treasurer of the State Highway Department of Georgia for 10000000 with the Saint Paul Fire and Marine Insurance Company Bond is dated November 7 1961 and condition of the obligation is as follows Now therefore the condition of the foregoing obligation is that if the principal shall during the period beginning on the 7th day of November 1961 and continuing during the pleasure of the State Highway Board of Georgia faithfully perform such duties as may be imposed on him by law and shall honestly account for all money that may come into his hands in his official capacity during the said term then this obligation shall be void otherwise it shall remain in force Employees of the State Highway Department of Georgia are under Public Employees Blanket Bond number F168301 dated November 26 1958 effective beginning November 26 1958 covering the period November 26 1958 to November 26 1962 Limit of liability is 10000000 under Insuring Agreement 1Honesty Blanket Bond Coverage as follows Loss sustained by the Insured through any fraudulent or dishonest act or acts committed by any of the Employees acting alone or in collusion with others during the Bond Period to an amount not exceeding in the aggregate the amount stated in the Table of Limits of Liability applicable to this Insuring Agreement 1 Other bonds held by the State Highway Department and presented for examination are listed as follows M L Shadburn State Highway Engineer Employers Liability Assurance Corp F16732510000000 C W Leftwich State Highway Construction Engineer Aetna Casualty Surety Co 1 lS22223 10000000 J O Bacon State Highway Maintenance Engineer Aetna Casualty Surety Co 11822229 10000000 V W Smith Sr Asst State Highway Engineer Hartford Accident Indemnity Co 33334390 5000000 T D Spence State Highway Office Engineer Hartford Accident Indemnity Co 3334615 5000000 C A Curtis State Highway RW Engineer U S Casualty Company 50649 10000000 W F Worsham Highway RW Engineer U S Casualty Company 50648 5000000 James A Kennedy Asst State Highway Eingineer The Travelers Indemnity Co 847447 5000000 HHMMHMIWMnMm HMjfflJgWfSJS iBmm385 STATE HIGHWAY DEPARTMENT OF GEORGIA Gainesville Division J N Richardson Field Division Engineer Fidelity Casualty Co of N Y F95209 5000000 Ralph G Holland Asst Field Div Engineer Fidelity Casualty Co of N Y F95210 5000000 W H Boyd Asst Field Div Engineer Fidelity Casualty Co of N Y F95213 5000000 Frank A Nichols Asst Field Div Engineer Firemans Fund Indemnity Co 4026720 5000000 Thomas S Moss Asst Field Div Engineer Firemans Fund Indemnity Co 4026721 5000000 W J Clarke Asst Field Div Engineer Employers Liability Assn Corp 168330 5000000 L P Stapleton Asst Field Div Engineer Employers Liability Assn Corp 168329 5000000 Tennille Division Marion Patrick Field Div Engineer Royal Indemnity Co 286704 5000000 H A Groves Asst Field Div Engineer Royal Indemnity Co 286705 5000000 A P White St Asst Field Div Engineer Royal Indemnity Co 286706 5000000 J K Wright Asst Field Div Engineer Royal Indemnity Co 286707 5000000 Geo B Jones Asst Field Div Engineer Pennsylvania Insurance Co 407926 5000000 Wm H McWhorter Asst Field Div Engineer Pennsylvania Insurance Co 407927 5000000 John Smithwick Asst Field Div Engineer Pennsylvania Insurance Co 407928 5000000 Thomaston Division John W Wade Field Division Engineer Hartford Accident Indemnity Co 3334389 5000000386 STATE HIGHWAY DEPARTMENT OF GEORGIA Thomaston DivisionContinued Ray B Ansley Asst Field Div Engineer Royal Indemnity Co 287034 5000000 John S Reid Asst Field Div Engineer Firemans Fund Insurance Co 4043992 5000000 S L Richardson Asst Field Div Engineer U S Fidelity Guaranty Co 2321807108158 5000000 Cecil L Fife Asst Field Div Engineer Hartford Accident Indemnity Co 3539760 5000000 1 B McLaughlin Asst Field Div Engineer Aetna Insurance Co S416999 5000000 Harry B Reeves Asst Field Div Engineer Aetna Casualty Surety Co 11S24071 5000000 C L Gregory Asst Field Div Engineer Firemans Fund Ind Co 4026713 5000000 W K Holt Asst Field Div Engineer U S Fidelity Guaranty Co 232180711760 5000000 Tifton Division Earl Olson Field Division Engineer Maryland Casualty Co 90824622 5000000 A L Coker Asst Field Div Engineer Maryland Casualty Co 90824656 5000000 Hubert C Nichols Asst Field Div Engineer General Ins Co of America 426821 5000000 M G Driskell Asst Field Div Engineer Maryland Casualty Co 90824657 5000000 J W Humber Jr Asst Field Div Engineer Maryland Casualty Co 90824658 5000000 C L McMullen Asst Field Div Engineer Maryland Casualty Co 90824659 5000000 Ellis L Whittington Asst Field Div Engineer Fidelity Deposit Co 558205 5000000 John Corry Asst Field Div Engineer General Insurance Co of America F1011559 5000000 Cancelled 10161962387 STATE HIGHWAY DEPARTMENT OF GEORGIA Cartersville Division William H Jackson Field Division Engineer Lumbermans Mutual Casualty Co 1S 112113 5000000 J P Andrews Asst Field Div Engineer Lumbermans Mutual Casualty Co 1S 112111 5000000 David B Baker Asst Field Div Engineer Traveler Indemnity Co 669793 5000000 William H Clardy Asst Field Div Engineer Lumbermans Mutual Casualty Co 1S 112115 5000000 Albert Dobbs Asst Field Div Engineer Lumbermans Mutual Casualty Co 1S 112243 5000000 Forest W Lovell Asst Field Div Engineer Lumbermans Mutual Casualty Co 1S 112112 5000000 Joe J Price Asst Field Div Engineer Lumbermans Mutual Casualty Co 1S 112114 5000000 Thomas I Underwood Asst Field Div Engineer Lumbermans Mutual Casualty Co 1S 112116 5000000 Herman D Loach Asst Field Div Engineer The Fidelity Casualty Co of N Y F 95211 5000000 Jesup Division C S Fain Field Division Engineer Aetna Casualty Surety Co 1 lS24502 5000000 Chas B Cone Asst Field Div Engineer The Fidelity Casualty Co of N Y F 132589 5000000 E W Ellis Asst Field Div Engineer Aetna Casualty Surety Co 11S 25708 5000000 Auvergne dAntignac Asst Field Div Engineer Hartford Accident Ind Co 3387976 5000000 Joe E Brown Asst Field Div Engineer Hartford Accident Ind Co N 3539078 5000000 Earl Lityre Asst Field Div Engineer Travelers Indemnity Co 950944 5000000 Howell S Branson Jr Asst Field Div Engineer Firemans Fund Ins Co 4058823 5000000 388 STATE HIGHWAY DEPARTMENT OF GEORGIA Jesup DivisionContinued Edward A Logan Field Division Engineer National Surety Corp 405800 5000000 J H Eve Jr Asst Field Div Engineer Royal Indemnity Co 287041 5000000 Books and records of the Highway Departments Accounting Division kept under the supervision of the Treasurer of the Highway Department were found in good condition All receipts disclosed by examination were traced into the Departments bank account and the accounts were reconciled with amounts shown by the banks as being on deposit June 30 1962 The Treasurer and the State Highway Board are due congratulations for their efforts to earn interest on funds on deposit to meet the payments due on Highway contracts 108960000 was earned on time deposits in the fiscal period under review Expenditures are supported by vouchers on file in the Treasurers office of the Highway Department However the vouchers covering construction andor maintenance of roads and bridges are based on certifications by the highway engineers as to work performed and materials used Therefore the Treasurer of the Highway Department and the State Auditor have no way of knowing whether or not these certifications are correct as they apply to the original contracts The State Highway Board should consider the passage of a rule to require any changes in contracts to be authorized by engineers and acknowledged and recorded by Treasurers office in writing before any payment for the changes would be legally authorized Appreciation is expressed to the officials and staff of the Highway Depart ment for the cooperation and assistance given the State Auditors office during this examination and throughout the yearSTATE HIGHWAY DEPARTMENT OF GEORGIA 389 DETAIL OF TIME DEPOSITS WITH BANKS JUNE 30 1962 DETAIL OF INTEREST RECEIVED YEAR ENDED JUNE 30 1962 LOCATION NAME OF BANK Interest Due January 22 and July 22 AbbevilleAbbeville State Bank AdairsvilleTrie Bank of Adairsville AdelThe Adel Banking Co AlamoWheeler County State Bank AlapahaBank of Alapaha AlbanyC S Bank of Albany The First State Bank Trust Co AllentownFour County Bank AlmaAlma Exchange Bank Citizens State Bank AlpharettaCitizens Bank of Alpharetta AmericusCitizens Bank of Americus The Bank of Commerce AshburnThe Ashburn Bank Citizens Bank of Ashburn AtlantaThe DeKalb Natl Bank of Brookhaven AvondaleEst C S DeKalb Bank BainbridgeCitizens Bank Trust Co First State National Bank Ball GroundCitizens Bank BarnesvilleThe First National Bank BaxleyThe Baxley State Bank BlackshearThe Blackshear Bank BlairsvilleUnion County Bank BlakelyBank of Early Blue RidgeFannin County Bank BraseltonBraselton Banking Co BremenCommercial Exchange Bank BrunswickThe First National Bank American National Bank BuchananHaralson County Bank Buena Vista Buena Vista Loan Savings Bank BufordBuford Commercial Bank ButlerThe Citizens State Bank CairoCairo Banking Co The Citizens Bank CalhounThe Calhoun National Bank CamillaThe Bank of Camilla The Planters Citizens Bank Balance June 30 1962 25 000 00 25 000 00 50 000 00 250 000 00 100 000 00 400 000 00 25 000 00 100 000 00 175 000 00 100 000 00 100 000 00 250 000 00 250 000 00 150 000 00 25 000 00 25 000 00 25 000 00 200 000 00 200 000 00 100 000 00 50 000 00 50 000 00 50 000 00 25 000 00 25 000 00 50 000 00 250 000 00 50 000 00 100 000 00 100 000 00 25 000 00 300 000 00 100 000 00 150 000 00 50000 00 50 000 00 25 000 00 375 000 00 250 000 00 Interest Collected in Period 750 00 750 00 1 500 00 4 500 00 3 000 00 12 000 00 750 00 3 000 00 5 250 00 00000 000 00 500 00 500 00 500 00 750 00 750 00 75000 6 000 00 6 000 00 3 000 00 1 500 00 1 500 00 750 00 75000 750 00 1 500 00 500 00 500 00 000 00 000 00 750 00 000 00 000 00 4 500 00 1 500 00 1 500 00 750 00 11 250 00 6 300 00390 STATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF TIME DEPOSITS WITH BANKS JUNE 30 1962 DETAIL OF INTEREST RECEIVED YEAR ENDED JUNE 30 1962 LOCATION NAME OF BANK Balance June 30 1962 50 000 00 50 000 00 50 000 00 250 000 00 25 000 00 125 000 00 100 000 00 25 000 00 Interest Due January 22 and July 22 Contd CantonThe Etowah Bank CarnesvilleThe Carnesville State Bank CarrolltonThe Peoples Bank West Ga National Bank CartersvllleThe Cartersville Bank First National Bank ChambleePeachtree Bank Trust Co ChatsworthThe Cohutta Banking Co ClarkesvilleHabersham Bank Deposit Withdrawn ClaxtonThe Claxton Bank 17500000 The Tippins Banking Co 50 000 00 ClaytonThe Bank of Clayton 5000000 ClevelandThe Peoples Bank 50 00000 CochranThe Cook Banking Co 175 000 00 The State Bank of Cochran 200000 00 ColquittThe Citizens Bank 200 000 00 ColumbusColumbus Bank Trust Co 15000000 First Natl Bank of Columbus The Fourth National Bank ComerThe Merchants Farmers Bank CommerceThe First National Bank Northeastern Banking Co CoolidgeThe Farmers Merchants Bank CorneliaThe Cornelia Bank CrawfordvilleThe Peoples Bank CummingBank of Cumming CuthbertThe Citizens Bank DahlonegaBank of Dahlonega DaltonThe Bank of Dalton The First National Bank 200 000 00 150 000 00 50 000 00 100 000 00 200 000 00 25 000 00 65 000 00 50 000 00 100 000 00 100 000 00 50 000 00 100 000 00 50 000 00 Hardwick Bank Trust Co 150 000 00 50 000 00 75 000 00 DanielsvilleThe Bank of Danielsville DarienThe Darien Bank DawsonThe Bank of Dawson 150 000 00 The Bank of Terrell 150 000 00 DawsonvilleDawson County Bank 5000000 DoerunThe Toney Brothers Bank 5000000 Donalsonville Commercial State Bank 150000 00 The Merchants Farmers Bank 250 000 00 Interest Collected in Period 1 500 00 75000 1 500 00 7 500 00 750 00 3 750 00 3 000 00 750 00 3 750 00 4 500 00 1 500 00 1 500 00 1 500 00 5 250 00 600000 6 000 00 4 500 00 6 000 00 2 250 00 1 500 00 3 000 00 6 000 00 750 00 1 950 00 1 500 00 3 000 00 3 000 00 1 500 00 300000 1 500 00 4 500 00 1 500 00 2 250 00 4 500 00 3 750 00 1 500 00 1125 00 2 250 00 7 500 00STATE HIGHWAY DEPARTMENT OF GEORGIA 391 DETAIL OF TIME DEPOSITS WITH BANKS JUNE 30 1962 DETAIL OF INTEREST RECEIVED YEAR ENDED JUNE 30 1962 LOCATION NAME OF BANK Interest Due January 22 and July 22 Contd DouglasThe Farmers Bank DouglasvilleThe Commercial Bank DublinThe C S Bank of Dublin Farmers Merchants Bank The Morris State Bank DudleyThe Bank of Dudley EastmanThe Bank of Eastman Citizens Clearing Bank EatontonThe Peoples Bank EdisonThe Bank of Edison ElbertonThe First National Bank The Granite City Bank EllavilleBank of Ellaville FinleysonThe Bank of Finleyson FitzgeraldThe First State Bank The National Bank of Fitzgerald Forest ParkThe Bank of Forest Park ForsythThe Citizens Bank of Forsyth The Farmers Bank Monroe County Bank Fort BenningThe Natl Bank of Fort Benning Fort GainesFort Gaines Banking Co GainesvilleThe Citizens Bank The First National Bank The Gainesville National Bank GibsonThe Bank of Gibson GlennvilleCitizens Bank The Glennville Bank GordonThe Gordon Bank GrayThe Bank of Gray GreensboroThe Bank of Greensboro The Citizens Bank GreenvilleGreenville Banking Co GriffinThe Commercial Bank Trust Co The State Bank HaddockJones County Bank HahiraCommercial Banking Co Balance June 30 1962 10000000 50 000 00 100 00000 75 000 00 50 000 00 100 000 00 50 000 00 25 000 00 50 000 00 100 000 00 150 00000 150 00000 150 000 00 2500000 150 000 00 50 000 00 150 00000 15000000 25000000 75 000 00 50 000 00 5000000 250 000 00 200 000 00 100 000 00 200 000 00 150 000 00 17500000 25 000 00 13500000 100 000 00 150 000 00 25 000 00 50 000 00 10000000 60 000 00 25 000 00 Interest Collected in Period 3 00000 1 50000 3000 00 2 25000 1 500 00 3 000 00 1 500 00 750 00 1 500 00 3000 00 4 500 00 450000 4 50000 75000 4 50000 1 50000 4 500 00 4 500 00 7 50000 2 250 00 1 50000 7 500 00 6 000 00 3 000 00 6 000 00 412500 4 875 00 750 00 4050 00 2 250 00 4 500 00 75000 1 500 00 3 000 00 1 800 00 75000392 STATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF TIME DEPOSITS WITH BANKS JUNE 30 1962 DETAIL OF INTEREST RECEIVED YEAR ENDED JUNE 30 1962 LOCATION NAME OF BANK Interest Due January 22 and July 22 Contd HapevilleCitizens Bank of Hapeville HarlemThe Bank of Columbia County HartwellThe Bank of Hartwell HawkinsvilleThe Planters Bank Deposit Withdrawn HiawasseeThe Bank of Hiawassee Balance June 30 1962 250 000 00 125 000 00 50 000 00 HinesvilleThe Hinesville Bank 15a HomervilleThe Empire Banking Co IrwintonThe Wilkinson County Bank JasperJasper Banking Co JeffersonFirst National Bank JesupThe American National Bank Wayne State Bank LaGrangeThe C S Bank of LaGrange The LaGrange Banking Co LawrencevilleBrand Banking Co First National Bank 25000 00 00000 5000000 40 00000 100 000 00 50 000 00 75 000 00 75 000 00 75 000 00 150 000 00 50 000 00 150 000 00 LeesburgThe State Bank of Leesburg 100 000 00 LenoxBank of Lenox LexingtonThe Citizens Banking Co LinoolntonThe Farmers State Bank LouisvilleThe First National Bank Lumber CityThe Bank of Lumber City Luthersville Luthersville Banking Co LyonsThe Peoples Bank MadisonThe Bank of Madison First National Bank Manchester The Bank of Manchester The Farmers Merchants Bank MansfieldThe Bank of Mansfield MariettaThe Cobb Exchange Bank The First Nat1 Bank of Marietta The Marietta Commercial Bank Marshallville The Citizens Bank Georgia Banking Co McDonoughThe First National Bank McRaeThe Merchants Citizens Bank MeigsThe Bank of Meigs MetterThe Metter Banking Co 50000 00 25000 00 50000 00 10 000 00 50000 00 75000 00 75000 00 50 000 00 25 000 00 200 000 00 75 000 00 25 000 00 100 000 00 100 000 00 100 000 00 50000 00 50 000 00 200 000 00 100 000 00 75 000 00 25 000 00 Interest Collected in Period 7 500 00 3 750 00 1 500 00 75000 4 500 00 75000 1 200 00 300000 1 500 00 2 250 00 2 250 00 2 250 00 4 500 00 1 500 00 4 500 00 300000 1 50000 75000 1 500 00 30000 112500 1 500 00 2 250 00 1 500 00 75000 6 000 00 2 250 00 75000 3 000 00 3 000 00 300000 1 50000 1 50000 6 000 00 3 000 00 2 250 00 75000393 STATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF TIME DEPOSITS WITH BANKS JUNE 30 1962 DETAIL OF INTEREST RECEIVED YEAR ENDED JUNE 30 1962 LOCATION NAME OF BANK Balance June 30 1962 Interest Due January 22 and July 22 Contd MidvilleBank of Midville 2500000 MilledgevMeThe Exchange Bank 25000000 Merchants Farmers Bank 10000000 Milledgeville Banking Co 2500000 MolenaThe Bank of Molena 1500000 MonroeThe Farmers Bank 5000000 MontezumaMontezuma Banking Co 30000000 MoultrieMoultrie Banking Co 25000000 Moultrie National Bank 25000000 Mount VernorLMount Vernon Bank 15000000 7500000 12500000 100 000 00 250 000 00 150 000 00 25 000 00 5000000 50 000 00 75 000 00 NashvilleThe Citizens Bank United Banking Co NewnanThe C S Newnan Bank The Manufacturers Natl Bank NewtonThe Baker County Bank NichollsNicholls State Bank OcillaThe Bank of Ocilla The First State Bank OglethorpeThe Bank of Oglethorpe PattersonThe Patterson Bank 10000000 PearsonThe Citizens Exchange Bank 2500000 PelhamThe Farmers Bank of Pelham 15000000 Pelham Banking Co 10000000 PerryThe Perry Loan Savings Bank 5000000 Pine Mountain Farmers Merchants Bank 10000000 PittsPitts Banking Co 2500000 QuitmanThe Citizens National Bank 100 00000 The Bank of Quitman 10000000 ReidsvilleThe Tattnall Bank 15000000 RentzThe Rentz Banking Co 7500000 ReynoldsThe Citizens State Bank 20000000 RhineWilliams Banking Co 5000000 RichlandRichland Banking Co 2500000 RobertaCrawford County Bank 5000000 RochelleThe Rochelle State Bank 2500000 RockmartThe Rockmart Bank 5000000 RomeThe First National Bank 15000000 National City Bank of Rome 50000 00 The Rome Bank Trust Co 25000000 Interest Collected in Period 75000 750000 300000 75000 45000 1 500 00 9000 00 7 500 00 7 500 00 4 50000 2 250 00 3750 00 300000 750000 4 500 00 75000 150000 1 50000 2 25000 2 25000 75000 4 50000 300000 1 500 00 300000 75000 300000 300000 450000 225000 6000 00 1 50000 750 00 1 500 00 75000 150000 4 500 00 1 500 00 7 500 00394 STATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF TIME DEPOSITS WITH BANKS JUNE 30 1962 DETAIL OF INTEREST RECEIVED YEAR ENDED JUNE 30 1962 LOCATION NAME OF BANK Interest Due January 22 and July 22 Contd RutledgeBank of Rutledgeg Saint Marys Saint Marys State Bank Saint Simons Saint Simons State Bank SandersvilleGeorge D Warthen Bank Sandy Springs Citizens Natl Bank of Sandy Springs SardisThe Bank of Sardis SavannahThe Atlantic Savings Trust Co The Ga State Sav Bk of Savannah The Industrial Savings Bank The C S Natl Bank Liberty Natl Bank Trust Co Savannah Bank Trust Co SharonThe Bank of Sharon ShellmanFirst State Bank Social CircleThe Social Circle Bank SopertonBank of Soperton SpartaThe Bank of Hancock StapletonThe Bank of Stapleton Stone MtnThe Bank of Stone Mountain SwainsboroThe Central Bank The Citizens Bank of Swainsboro SylvaniaThe Bank of Screven County SylvesterThe Bank of Worth County Sylvester Banking Co TalbottonThe Peoples Bank of Talbotton TallapoosaWest Ga Bank TaylorsvilleThe Bank of Taylors ville TennilleThe Tennille Banking Co ThomastonBank of Upson ThomasvilleCommercial Bank ThomsonBank of Thomson First National Bank TiftonThe Bank of Tifton The Farmers Bank of Tifton The Citizens Bank of Tifton ToccoaThe Citizens Bank of Toccoa The Bank of Toccoa TrentonThe Bank of Dade TuckerBank of Tucker Twin CityThe Durden Banking Co Balance June 30 1962 35 000 00 100 000 00 50 000 00 250 000 00 100 000 00 100 000 00 200 000 00 5000000 100 000 00 200 000 00 100 000 00 350 000 00 150 000 00 5000000 150 000 00 300 000 00 175 00000 50 000 00 50 000 00 100 000 00 200 000 00 50 000 00 10 000 00 125 000 00 175 000 00 50 000 00 75 000 00 100 000 00 250 000 00 100 000 00 50 000 00 125 000 00 175 000 00 150 000 00 150 000 00 100 000 00 100 000 00 25 000 00 25 000 00 5000000 Interest Collected in Period 1 050 00 300000 150000 6 750 00 300000 300000 4 500 00 1 500 00 187500 4 50000 300000 900000 450000 150000 3 37500 900000 5 250 00 150000 1 50000 300000 600000 1 500 00 30000 3 750 00 5 250 00 1 500 00 2 250 00 300000 7 500 00 300000 1 500 00 3 750 00 25000 50000 50000 00000 00000 75000 75000 1 500 00STATE HIGHWAY DEPARTMENT OF GEORGIA 395 DETAIL OF TIME DEPOSITS WITH BANKS JUNE 30 1962 DETAIL OF INTEREST RECEIVED YEAR ENDED JUNE 30 1962 Balance June 30 1962 25 000 00 50 000 00 85 000 00 200 000 00 75 000 00 LOCATION NAME OF BANK Interest Due January 22 and July 22 Contd UnadillaThe Exchange Bank of Unadilla Union Point The Bank of Union Point The Farmers Bank of Union Point ValdostaThe C S National Bank The First National Bank The First State Bank 10000000 VidaliaThe Darby Banking Co 5000000 The Vidalia Banking Co 15000000 ViennaThe Citizens Bank 5000000 Villa RicaThe Bank of Villa Rica 50000 00 WadleyThe Bank of Wadley 4000000 Warner Robins The Bank of Warner Robins 30000000 The Citizens State Bank 15000000 WarrentonThe Citizens Bank 15000000 WashingtonThe Farmers Merchants Bank 12500000 The Washington Loan Banking Co 7500000 WatkinsvilleOconee State Bank 5000000 Waycross First National Bank 15000000 Southern Bank 10000000 WaynesboroBankof Waynesboro 30000000 First National Bank 30000000 West PointThe First Natl Bank Deposit Withdrawn WillacoocheeThe Peoples Bank WinderThe Bank of Barrow 25 00000 160000 00 WoodbineThe Camden County State Bank 5000000 WoodburyWoodbury Banking Co WoodstockThe Bank of Woodstock 2500000 4000000 Wrightsville The Bank of Wrightsville 7500000 The Exchange Bank of Wrightsville 10000000 ZebulonThe Bank of Zebulon 1500000 Interest Collected in Period 750 00 1 500 00 2 550 00 4 500 00 2 250 00 3 000 00 1 50000 4 500 00 1 500 00 1 500 00 1 200 00 900000 4 500 00 4 500 00 3 750 00 2 25000 1 50000 4 500 00 3000 00 9 000 00 9 000 00 3 000 00 750 00 4 80000 1 500 00 750 00 1 200 00 2 250 00 3 000 00 45000 2751000000 80535000 Interest Due February 22 and August 22 Arlington Bostwick Banking Co 5000000 AthensThe C S National Bank The Hubert State Bank 30000000 The Natl Bank of Athens 10000000 7 50000 7 50000 300000396 STATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF TIME DEPOSITS WITH BANKS JUNE 30 1962 DETAIL OF INTEREST RECEIVED YEAR ENDED JUNE 30 1962 LOCATION NAME OF BANK Balance June 30 1962 Interest Due February 22 and August 22 Contd AtlantaThe Bank of Georgia C S Natl BankMain Office C S Bank of Atlanta Buckhead Branch Campbellton Plaza Mitchell Street Moreland Avenue First Natl BankMain Office Fulton Natl Bank Main Office CandlerBldg Office Capitol Area Decatur Peachtree Road Ponce de Leon Plaza West End Southside Atlanta Bank Trust Company of Georgia Main Office Buckhead East Atlanta Lenox Square AugustaThe C S National Bank Georgia Railroad Bank Trust Co Main Office Walton Way Realty Savings Bank Richmond County Bank The Peoples Bank The First State Bank American National Bank Chamblee National Bank The Bank of College Park Bank of Rockdale Glenwood Natl Bank C S Emory Bank East PointThe Bank of Fulton County The C S Bank of East Point FayettevilleThe Farmers Merchants Bank HogansvilleThe Citizens Bank Blackshear Blakely Brunswick Chamblee College Park Conyers Decatur 750 000 00 750 000 00 200 000 00 50 000 00 600 000 00 25 000 00 1 000 000 00 1 000 000 00 100 000 00 50 000 00 50 000 00 50 000 00 50 000 00 50 000 00 300 000 00 1 000 000 00 100 000 00 5000000 50 000 00 100 000 00 150 000 00 25 000 00 150 000 00 100 000 00 25 000 00 25 000 00 100 000 00 50 000 00 100 000 00 200 000 00 300 000 00 250 000 00 250 000 00 100 000 00 300 000 00 50 000 00 Interest Collected in Period 22 50000 11 250 00 6 000 00 1 500 00 15 000 00 75000 26 250 00 22 500 00 300000 1 500 00 1 500 00 1 500 00 1 500 00 1 500 00 900000 26 250 00 3 000 00 1 500 00 1 500 00 3 000 00 4 500 00 750 00 4 500 00 3 000 00 750 00 750 00 3 000 00 1 500 00 3 000 00 6 000 00 9 000 00 7 500 00 7 500 00 300000 9 000 00397 STATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF TIME DEPOSITS WITH BANKS JUNE 30 1962 DETAIL OF INTEREST RECEIVED YEAR ENDED JUNE 30 1962 LOCATION NAME OF BANK Interest Due February 22 and August 22 Contd JonesboroThe Bank of Jonesboro KingslandThe State Bank of Kingsland MaconC S Natl Bank Main Office Ingleside Westgate First Natl Bank Trust Co Main Office Houston St RoswellThe Roswell Bank StatesboroThe Bulloch County Bank Balance June 30 1962 100 000 00 50 000 00 500 000 00 50 000 00 50 000 00 450 000 00 50 00000 300 00000 25 00000 Interest Collected in Period 300000 1 500 00 12 750 00 1 500 00 12 000 00 1 50000 9 000 00 75000 1077500000 28425000 Total Time Deposits3828500000 108960000398 3 743 00 STATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF LAND PURCHASES YEAR ENDED JUNE 30 1962 BANKS COUNTY Treasurer of Banks County 3 76 Acres of Land 4 000 00 Lawyers Title Insurance Corp Title Expense 152 40 m iQ BARTOW COUNTY W L McBurnette 3 Acres of Land 115300 Lawyers Title Insurance Corp Title Expense gl Q0 Frank C DePart 3 Acres of Land 2 500 00 CRISP COUNTY W T Sullivan 4 Acres of Land i800oo Lawyers Title Insurance Corp Title Expense 110 50 DADE COUNTY Lawyers Title Insurance Corp Title Expense DeKALB COUNTY J R Thompson 3 Acres of Land 200000 Lawyers Title Insurance Corp Title Expense 113 75 EMANUEL COUNTY Lawyers Title Insurance Corp Title Expense FLOYD COUNTY Victor Vincenzi 1092 Acres of Land 5 000 00 Lawyers Title Insurance Corp Title Expense 177 50 FULTON COUNTY Lawyers Title Insurance Corp Title Expense 19350 1 910 50 100 50 2 113 75 21400 5 177 50 MSTATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF LAND PURCHASES YEAR ENDED JUNE 30 1962 399 8 674 75 81710 GWINNETT COUNTY Henry F Wages 635 Acres of Land 400000 Lawyers Title Insurance Corp Title Expense75 406775 HALL COUNTY Mrs Cora Bell Parks Coker 41 Acres of Land 850000 Lawyers Title Insurance Corp Title Expense 17475 HARALSON COUNTY W O Strickland 2 Acres of Land 7000 Lawyers Title Insurance Corp Title Expense 11710 HOUSTON COUNTY Mrs Sara Louise Kezar Bembry 2 Acres of Land 9000 Lawyers Title Insurance Corp 6300 JACKSON COUNTY Jack Shirley 0197 Acre of Land 450000 Lawyers Title Insurance Corp Title Expense 9745 LOWNDES COUNTY Mrs Rachel B Oowart Russell 42 Acres of Land 112500 Lawyers Title Insurance Corp Title Expense 9465 MURRAY COUNTY R S Peeples 398 Acres of Land RICHMOND COUNTY Lawyers Title Insurance Corp Title Expense 96300 4 59745 1 219 65 1 99000 160 50400 STATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF LAND PURCHASES YEAR ENDED JUNE 30 1962 STEPHENS COUNTY Coats Clarke Inc 3 75 Acres of Land 600 Q0 Lawyers Title Insurance Corp Title Expense rn 75 50 167550 WASHINGTON COUNTY J H Bryan 2 226 Acres of Land 250 0Q Lawyers Title Insurance Corp Title Expense 76 WHITE COUNTY Eston and Wilda Putnam 2 Acres of Land 0Q0 QQ Lawyers Title Insurance Corp Title Expense K 31450 131450 WHITFIELD COUNTY John A and Opal H McDonald 1787 Acres of Land 5 000 Lawyers Title Insurance Corp Title Expense 715Q 326 50 48 483 35 mmmmmmmmimmmmmmmmmmmmmmmmmtm itt401 STATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF PAYMENTS FOR BUILDINGS YEAR ENDED JUNE 30 1962 ADEL Materials and Supplies ALAMO Equipment Frigidaire Sales Corp1 Air Conditioner ALBANY Equipment Frigidaire Sales Corp1 Air Conditioner ATHENS Materials and Supplies ATLANTA Equipment Yarborough Awning Co 1 Venetian Blind w American LaFrance6 Fire Extinguishers 13308 Wm Harvey Rowland of Georgia2 Alum Pickup Covers 38a0 AUGUSTA Material and Supplies r City of AugustaHouse for R E Office 811 bu Barton House WreckingMoving Bldg 285000 BARNESVILLE Materials and Supplies BAXLEY Materials and Supplies BLUE RIDGE Materials and Supplies Iovrpn Personal ServicesLabor 1917 CARTERSVILLE Materials and Supplies 2765id Gene White Contr Co Seaboard Surety Co Final PaymentOf fice Bldg 1 63200 Henry W Moody Co and the Aetna Gas Surety Co Final PaymentSun Screens 359180 522380 Equipment Joe Brown Electric Co 1 Fluorescent Fixture 4100 AndersonMcGriff Co 1140 Ft Telephone Pole 8000 12100 Personal ServicesLabor 521371 425085 25671 243 64 299 54 52808 380485 3195 9775 298904 13323 94402 STATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF PAYMENTS FOR BUILDINGS YEAR ENDED JUNE 30 1962 CECIL Materials and Supplies Personal ServicesLabor 5198 1 377 52 1429 50 CEDARTOWN Materials and Supplies Rogers Co Wiring Radio Tower Personal ServicesLabor CHEROKEE Materials and Supplies CLARKESVILLE Materials and Supplies 454 87 30000 720 03 1 474 90 COLQUITT The Langdale Co Radio Antenna COMMERCE Hoyt R SmithRepairs to R E Office 900 00 Chatham ElectricalWiring Maint Barn 6250 96250 Materials and Supplies CONYERS Materials and Supplies CORDELE Materials and Supplies CUSSETA Materials and Supplies DAHLONEGA ParisDunlap HardwareSupplies DALTON Cochran Bros Contr Co Moving Bldg i m Materials and Supplies Personal ServicesLabor ELLAVILLE Materials and Supplies 227 87 60700 221 80 619 61 1 58211 105 21 1 114 97 246 65 4641 87595 1 363 33 4064 28 282 24 FARGO Materials and Supplies P97 Personal ServicesLabor fo 105786 428547 mk403 13477 172338 STATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF PAYMENTS FOR BUILDINGS YEAR ENDED JUNE 30 1962 FORSYTH Oscar ScottDigging WelL 0J Materials and Supplies FRANKLIN Materials and Supplies GAINESVILLE Goforth ElectricalWiring Radio Tower 402 44 Materials and Supplies Equipment Childs Service Station2 Gas Heaters iJ ou Personal ServicesLabor X142 50 GLENWOOD Materials and Supplies 0r Personal ServicesLabor 18dUau Equipment Vidalia Concrete Block Co 1 Septic Tank 29500 Four Points L P Gas Co 1 Propane Tank 13500 43000 GREENVILLE Materials and Supplies HAMPTON Materials and Supplies HAPEVILLE B E Roebuck Inc Improvements and Alteration to Aerial Lab 3 W au The Fidelity Casualty Co of N Y Final PaymentAerial Lab 44twd HARTWELL Materials and Supplies Hartwell Electric CoWiring Maint Barn HAWKINSVILLE Equipment Frigidaire Sales Co1 Air Conditioner HEPHZIBAH Materials and Supplies HIAWASSEE Materials and Supplies 821931 6800 530 792080 59522 15357 17672 35698404 STATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF PAYMENTS FOR BUILDINGS YEAR ENDED JUNE 30 1962 JESUP Materials and Supplies 7875 Ginter Electric Co Install Power Plant 325 60 404 35 JONESBORO Materials and Supplies 594 98 LAGRANGE Materials and Supplies 95093 Equipment Funderburks Co 2 Air Conditioners 43480 138573 LYONS Equipment Rural Gas Co2Heaters Installed 16800 MACON Materials and Supplies 16370 Equipment Phillips Garden MartShrubbery 129 20 29290 McDONOUGH Materials and Supplies 19410 MIDVILLE Materials and Supplies 261372 Georgia Electric SupplyWiring Maint Barn 5006 266378 MILLEN Materials and Supplies 105 50 NEWNAN Equipment General Gas Corp 1 Heater 3195 ODUM Kuhlke Constr Co 1 Butler Frame Bldg for Lab 40675 PRESTON Materials and Supplies 41461 QUITMAN Materials and Supplies 1013 ROCKMART Materials and Supplies 5 50405 STATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF PAYMENTS FOR BUILDINGS YEAR ENDED JUNE 30 1962 ROME Victor Vincenzi Purchase of House for R E Office 315500 SPARTA Materials and Supplies 2890 Meco Inc 1 Storage Tank 5700 8590 STAPLETON Materials and Supplies 2750 SWAINSBORO Materials and Supplies 331 62 TENNILLE Materials and Supplies 3075022 Equipment Crane Supply Co Hot Water Heater 7154 Reeves HardwareZiegler Heater 239 95 IrwinCoB D Saw 6500 McClure PerkinsInstall Air Cond 4300 Meco Inc4 Storage Tanks 57200 99149 3174171 THOMASTON Materials and Supplies 3930189 Equipment Marbut Co 1 Heater 11045 Rumbold Co5 Heaters 94275 W D Alexander Co6 Heaters 11400 Dallas Supply2 Heaters 43600 Eubanks Appliance2 Air Cond 53700 214020 J A RuffinInstall Power Unit 74100 Bins Equipments Co Bins for Shop 1096291 MinneapolisHoneywell Final PaymentAir Cond and Heating Unit 245500 1415891 5560100 THOMSON Materials and Supplies 257767406 STATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF PAYMENTS FOR BUILDINGS YEAR ENDED JUNE 30 1962 TIFTON Materials and Supplies 1570297 Equipment Kent Electric2 Time Clocks 4000 Evergreen NurseryShrubbery 17000 Snelson NurseriesShrubbery 1159 30 1 369 30 Delta Construction Co Estimates 10 through 15Div Office 79 70675 A Thomas Bradbury Assoc Legal BidsJuly 2128 Aug 4 1961 476219 8446894 Personal ServicesLabor 14 23634 J W PattersonTravel 3510 Jodie LoydTravel 20046 23556 WADLEY Materials and Supplies WASHINGTON Materials and Supplies WAYNESBORO Materials and Supplies 74 79 Butler Mfg Co 1 Steel Bldg 236000 Georgia ElectricWiring Maint Barn 5007 241007 WEST POINT Home Builders Inc Supplies WHIGHAM Materials and Supplies 1273 69 Personal ServicesLabor l66627 WOODBURY Materials and Supplies WRIGHTSVILLE Materials and Supplies SUMMARY Personal Services Travel Expense Materials and Supplies Contracts 11601311 9975 13000 2 484 86 24413 2 939 96 44045 117 45 284 369 98 30 525 26 235 56 121132 55 132476 61 284 369 98 STATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1962 407 TRUCK DEPARTMENT Ernest G Beaudry Nov 1961 2 Ford Dump TrucksMaint 568040 Benson Chevrolet Co July 1961 4 Chev T Panel TrucksConst 787392 Feb 1962 1 Chev TruckConst 208562 Bickerstaff Chevrolet Co May 1962 3 Chev TrucksMaint 584005 Brooks Chevrolet Co Aug 1961 6 Chev Dump TrucksMaint 1743588 Sept 1961 2 Chev Stake Body TrucksMaint 553912 Oct 1961 4 Chev Dump TrucksMaint 1198248 Jan 1962 4 Chev Dump TrucksMaint 1187608 Feb 1962 2 Chev JT PickupsMaint 302000 May 1962 3 Chev TrucksConst 612000 Buf ord Motor Co Sept 1961 4 Chev iT PickupsConst 631156 Jan 1962 4 Chev TrucksConst 832400 Martin Burks Motor Co June 1962 1 Ford TruckConst 200550 Camilla Motor Co Inc Aug 1961 3 Ford iT PickupsMaint 485100 Central Chevrolet Co Aug 1961 1 Chev TruckMaint 209538 Oct 1961 2 Chev TrucksMaint 413420 Dec 1961 2 Chev TrucksMaint 413420 Crest Motor Co Aug 1961 1 Ford Stake Body TruckMaint 274888 Oct 1961 2 Ford 1T PickupsMaint 378300 Daniels Chevrolet Co Dec 1961 1 Chassis and CabMaint 335500 Dec 1961 2 Chev TrucksConst 413804 Feb 1962 1 Chev T PickupMaint 160704 DarrellJohnson July 1961 1 Chev TruckConst 217687 Aug 1961 1 Chev TruckConst 248079 Davis Bros Chevrolet Co Jan 1962 2 Chev Dump TrucksMaint 554626 Davis Motor Co June 1962 2 Ford T PickupsMaint 330722408 STATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1962 TRUCK EQUIPMENT Contd Dillard Builders Supply July 1961 lGMCTruckMalnt 263700 Sam Duggan Feb 1962 8 Chev Dump TrucksMaint 2344112 Dunlap Chevrolet Co Oct 1961 5 Chev Dump TrucksMaint 1451225 East Point Ford Co July 1961 1 Ford JT PickupConst 1 598 18 Dec 1961 1 Ford TruckConst 2 14126 Feb 1962 2 Ford TrucksMaint 379980 Elkins Motor Co Feb 1962 3 Ford JT PickupsConst 4 847 58 FranklinOverstreet July 1961 1 Ford JT PickupMaint 1 605 00 Sept 1961 3 Ford T PickupsMaint 4812 00 Feb 1962 4 Ford Dump TrucksMaint 1164000 General Steel Co June 1962 Cages for New BusesMaint 216 64 Gilmer Motor Co June 1962 5 Ford T PickupsMaint 805000 Greene County Motor Co Nov 1961 5 Ford iT PickupsConst 829500 Haley Motor Co Sept 1961 5 Ford Dump TrucksMaint 13 648 50 May 1962 2 Ford Dump TrucksMaint 6108 36 Handaway Motor Co May 1962 2 Ford TrucksMaint 1578300 Julian Harrison Co Jan 1962 1 Ford iT PickupConst 1 561 08 June 1962 2 Ford iT PickupsConst 324122 Hines Motor Co Feb 1962 2 Chev iT PickupsMaint 3028 56 Feb 1962 3 Stake Body TrucksMaint 8 143 80 May 1962 12 Chev Dump TrucksMaint 3534312 Holland Chevrolet Co June 1962 4 Chev TrucksConst 833664 HHSTATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1962 409 TRUCK EQUIPMENT Contd Hub Motor Co Aug 1961 1 Ford SedanMaint Aug 1961 1 Ford TruckMaint Dec 1961 1 Ford Dump TruckConst Hurst Motor Co Oct 1961 4 Ford Dump TrucksMaint King Bros Motor Co Jan 1962 lFordTruckMaint Lokey Chevrolet Co June 1962 3 Chev T PickupsMaint McCormick Farm Equipment Mar 1962 1 Front End LoaderMaint McDougal Motors Aug 1961 1 Ford T PickupMaint Al Means Ford July 1961 1 Truck ChassisConst Nix Ford Inc Aug 1961 3 Dump TrucksFordMaint Jan 1962 4 Dump TrucksFordMaint June 1962 1 Dump TruckFordMaint Otwell Motor Co Aug 1961 5FordPickupsConst Oct 1961 4 Ford Dump TrucksMaint June 1962 1 Ford Dump TruckMaint ParkerWhite Motors Jan 1962 4 Ford iT Pickups Const April 1962 1 Ford iT Pickup Maint Carey Paul Ford April 1962 1 Ford Delivery Truck Maint May 1962 2 Ford TrucksConst June 1962 1 Ford iT Pickup Maint June 1962 3 Ford Trucks Mamt Randall Blakely Aug 1961 2 Stake Body TrucksFord Mamt Feb 1962 4 Ford Dump TrucksMaint Richardson Ford Co May 1962 2 Ford TrucksMamt 1 876 52 278723 2 80019 11 796 00 1 982 70 4 889 34 2 785 56 1 602 60 5 411 64 8 824 68 11 539 92 2 899 90 7 832 40 10 633 28 2 987 45 6 434 60 1 620 95 1 861 40 4 348 64 1 594 41 5 584 20 7 743 28 11 678 60 4 026 48410 STATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1962 TRUCK EQUIPMENT Contd Wm Harvey Rowland of Georgia Oct 1961 1 Sportliner Pickup CoverConst Jan 1962 1 Sportliner Pickup CoverConst June 1962 2 UtilitopsConst Shuman Motor Co Oct 1961 1 Ford TruckMaint John Smith Co Aug 1961 2 Chev T Pickups Maint Feb 1962 1 Chev TruckConst June 1962 3 Chev TrucksMaint J R Smith Motor Co July 1961 3 Ford T PickupsConst Oct 1961 5 Ford Dump TrucksMaint Soperton Motor Co July 1961 5 Chev Dump TrucksMaint Stovall Motor Co Dec 1961 1 Ford TruckConst Suggs Chevrolet Co Sept 1961 3 Chev JT PickupsConst Tallyho Mfg Co Nov 1961 3 UtilitopsConst Dec 1961 1 UtilitopOonst Jan 1962 2 UtilitopsConst Thornton Chevrolet Co Jan 1962 1 Chev 1Ton PickupMaint Treadwell Ford Co Oct 1961 8 Ford PickupsMaint Treasurer of the United States Nov 1961 1 Passenger BusMaint Nov 1961 1 21T Gas Tank TruckMaint Nov 1961 1 Passenger BusMaint Jan 1962 1 Ford BusMaint May 1962 1 Dump TruckMaint May 1962 1 Dump TruckMaint Wade Motor Co July 1961 1 Ford Truck Maint July 1961 3 Ford T Pickups Const Dec 1961 1 Ford Pickup Const Jan 1962 2 Ford T Pickups Const 22800 24000 399 00 2 848 94 319818 3 35097 8 509 02 4 798 92 14 399 05 14 999 95 2 203 56 4 809 21 208 50 6950 139 00 1 942 73 12 716 24 314 90 655 55 379 80 425 00 3 017 85 3 01785 1 875 92 5 010 99 1 602 48 3 982 54411 I STATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1962 TRUCK EQUIPMENT Contd Wallace Chevrolet Co Nov 1961 5 Chev Dump TrucksMaint 1347500 WarlickJones Chevrolet Oct 1961 8 Chev Dump TrucksMaint 2084192 Nov 1961 2 Chev TrucksMaint 409870 Jan 1962 4 Chev Dump TrucksMaint 1157140 Way Bros June 1962 5 Dodge TrucksConst 977880 Wilkinson Motor Co Oct 1961 5 Ford iT PickupsMaint 798750 Oct 1961 5 Ford Dump TrucksMaint 2531985 Willingham Motor Co Oct 1961 4 Chev Dump TrucksMaint 1085924 Feb 1962 4 Chev TrucksConst 816084 Wisdom Motor Co Aug 1961 2 Chev T PickupsMaint 354684 YFteebM019622 Chev TrucksConst 419990 66196821 TRACTOR EQUIPMENT Ernest G Beaudry Inc April 1962 1 Truck TractorMaint 641709 June 1962 1 Truck TractorMaint 617499 Blalock Machinery Co Nov 1961 1 Diesel Engine TractorMaint 3127875 Dawson Motor Co May 1962 1 Truck TractorMaint 618800 Home Equipment Co May 1962 1 New TractorMaint 222711 McCormick Farm Equipment Co June 1962 1 TractorMaint 229009 McGill Truck Tractor Co June 1962 6 Tractors wFront End LoadersMaint 1220994 MFM Truck Tractor Co Sept 1961 3 WheelType TractorsMaint 426738 May 1962 1 WheelType TractorMaint 2 28064 412 STATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1962 TRACTOR EQUIPMENT Contd Rome Faim Equipment Co Feb 1962 23 WheelType TractorsMaint 4762863 Slade Tractor Co Aug 1961 5 Ford TractorsMaint 1044025 Smith Gin Co Aug 1961 1 John Deere Gas TractorConst 568048 Stinson Tractor Co Sept 1961 12 WheelType TractorsMaint 25 356 60 Stith Equipment Co Feb 1962 1 WheelType TractorMaint 112826 Treasurer of the United States Sept 1961 1 Crawler TractorMaint 13967 Sept 1961 2 Crawler TractorsMaint 255298 Feb 1962 1 International Tractor OraneMaint 59385 May 1962 1 Cat TractorMaint 75755 June 1962 5 Crawler TractorsMaint 473400 Walker Motor Co June 1962 1 Truck TractorMaint 618249 17852875 MOWER EQUIPMENT R C Cropper Co Nov 1961 3 Rotary Pull MowersMaint 118833 April 1962 4 Rotary Pull MowersMaint 148960 April 1962 5 Rotary Pull MowersMaint 186200 May 1962 16 Rotary Pull MowersMaint 595840 Haley Motor Co Oct 1961 3 Power MowersMaint 534840 Lilliston Implement Co Aug 1961 1 Rotary Pull MowerMaint 40800 Dec 1961 1 Rotary Pull MowerMaint 43800 June 1962 3 Rotary Pull MowersMaint 105060 Madison Truck Tractor Co Sept 1961 4 H D Power MowersMaint 697600 McGill Truck Tractor Co Sept 1961 2 Tractor MowersMaint 351800 MFM Truck Tractor Co Sept 1961 1 Tractor for Pulling MowerMaint 161378 Rome Farm Equipment Co Feb 1962 1 Power MowerMaint 208810 3193921 MSTATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1962 413 POWER GRADER EQUIPMENT Hendrix Machinery Co May 1962 5 Motor GradersMaint Stith Equipment Co Nov 1961 1 MultiPurpose GradeaUMaint April 1962 1 MultiPurpose GradeaUMaint May 1962 1 MultiPurpose GradeaUMaint Treasurer of the United States Aug 1961 2 Motor GradersMaint Aug 1961 2 Motor Graders 2 Concrete MixersMaint May 1962 1 Motor GraderMaint May 1962 1 Motor GraderMaint TriState Tractor Co June 1962 2 GaUon Motor GradersMaint June 1962 8 Tandem Motor GradersMaint GRADER EQUIPMENT Treasurer of the United States Sept 1961 2 Motor GradersMaint TriState Tractor Co June 1962 8 Tandem Motor GradersMaint MISCELLANEOUS ROAD EQUIPMENT Acker Drill Co Oct 1961 2 Core DrillsConst Oct 1961 2 Water SwivelsConst R S Armstrong Bros Co Aug 1961 1 Asphalt DistributorMaint Sept 1961 1 Dust Collector and Exhaust AssemblyMaint Oct 1961 2 Jaeger Truck MixersMaint Oct 1961 1 Portable Concrete Batching PlantMaint Dec 1961 12 Asphalt KettlesMaint Jan 1962 8 Asphalt KettlesMaint Jan 1962 4 Asphalt KettlesMaint Jan 1962 3 Core Drills3 Water SwivelsConst Feb 1962 1 Aggregate Wheel Barrow ScaleMaint Feb 1962 4 Asphalt KettlesMaint April 1962 2 Traffic RollersMaint May 1962 3 Asphalt KettlesMaint June 1962 5 Jaeger Truck MixersMaint June 1962 10 Asphalt KettlesMaint 49987 50 38 531 31 38 928 54 38928 54 3 92418 986 00 14300 10 383 00 3 27500 27 662 00 4 334 00 5496 00 3 664 00 1 832 00 1 650 00 394 71 1 832 00 9 988 00 1 216 50 61 450 00 446050 336259 1 453 40 713 70 22 768 00 91 072 00 289 669 76 2 095 64 9107200 93167 64 414 STATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1962 MISCELLANEOUS ROAD EQUIPMENT Contd Auto Crane Co Nov 1961 1 Auto CraneMaint 141463 Bairstaw Distri Co June 1962 1 Battery Powered CraneMaint 213228 Barnes Trucking Co Aug 1961 Damage ClaimMaint 1800 Big Four Industries Inc Sept 1961 FreightMaint 1290 Birmingham Tank Co Aug 1961 1 Asphalt Storage TankMaint 162000 Blalock Machinery Co July 1961 1 Tandem RollerMaint 565000 Sept 1961 1 SweeperBlower CombMaint 188800 Sept 1961 6 Generator SetsMaint 148500 Dec 1961 1 Air CompressorMaint 344250 May 1962 2 Tractor ShovelsMaint 2157408 Boykin Tool Supply July 1961 1 Air Hose Reel and MeterMaint 18800 Central of Georgia R R Co Aug 1961 FreightMaint 23295 Contractors Equipment Co Aug 1961 1 Hot Oil CirculatorMaint 5198 00 Aug 1961 1 Asphalt DistributorMaint 10 42500 April 1962 1 3 Centrifugal PumpMaint 35950 May 1962 1 3 Centrifugal PumpMaint 35950 June 1962 7 Portable Tandem RollersMaint 2844310 Dillard Builders Supply May 1962 1 Low Boy TrailerMaint 399500 Fulton Supply Co April 1962 1 Drill and Electric Skill SawMaint 11198 Georgia Supply Co Mar 1962 10 Asphalt PumpsMaint 199000 John A Harris Son Jan 1962 1 Clinton Chain SawMaint 17817 IngersollRand Co April 1962 1 Air DrillMaint 53000 Interstate Rubber Products Corp April 1962400 Rubber Traffic ConesMaint 56400415 STATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1962 MISCELLANEOUS ROAD EQUIPMENT Contd Keenan Auto Parts Co May 1962 1 DollyMaint 16420 The Korit Co Oct 1961 2 Portable Drilling MachinesConst 128000 Lasseter Tractor Co June 1962 1 John Deere PlowMaint 23940 Lilliston Implement Co May 1962 7 Tow CuttersMaint 2 606 40 The Maintenance Co Jan 1962 2 Distance Measuring WheelsMaint 15393 W T Mayfield Trucking Co Aug 1961 FreightMaint 10780 Meco Inc Dec 1961 1 Smith Meter and AccessMaint 68642 May 1962 1 Jaeger MixerMaint 24720 June 1962 1 Truck LiftMaint 107500 Mertz Equipment Co May 1962 2 Concrete Batching PlantsMaint 838800 June 1962 1 Tandem RollerMaint 518000 Morgans Inc Nov 1961 lChainSawMaint 15188 Feb 1962 4 Track JacksMaint 202 60 PyeBarker Supply Co Aug 1961 1 Portable Elec WelderMaint 120000 Pyron Garrow Aug 1961 1 Outboard MotorLab 41550 Wm Harvey Rowland of Georgia Oct 1961 IBraden WinchMaint 58125 Dec 1961 1 Alum Pickup CoverConst 19000 Safeway Packing Equipment Service Inc Aug 1961200 Traffie C onesMaint 28812 Shellhorse Tractor Co Feb 1962 1 Cutipacker 1 Fertilizer Spreader and SeederMaint 52400 Shop Aug 1961 1 Low Boy TrailerMaint 37994416 STATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1962 MISCELLANEOUS ROAD EQUIPMENT Contd Specialty Constr Products Co Aug 19612000 Masonry ReinforcementsConst 6116 Statham Machine Equipment Co Mar 1962 2 Air CompressorsMaint 322900 May 1962 1 Paving BreakerMaint 52136 Stith Equipment Co July 1961 2 Tractor ShovelsMaint 2332400 Sept 1961 1 Trenching BucketMaint 68500 Sept 1961 1 SelfPropelled Chip SpreaderMaint 14469 64 Feb 1962 1 Paver SpreaderMaint 156073 June 1962 1 Air CompressorMaint 354635 Tarrant Mfg Co Aug 1961 2 Slurry Seal SpreadersMaint 2242 00 May 1962 2 Slurry Seal SpreadersMaint 236000 May 1962 2 Slurry Seal SpreadersMaint 2 360 00 Thelning Marine Shop Feb 1962 Repairs on Major Edgar CarrollMaint 454623 Tractor Machinery Co Aug 1961 3 Sand Blasting MachinesMaint 186736 Aug 1961 1 Centrifugal PumpMaint 40300 Dec 1961 1 Clam Shell BucketMaint 138031 April 1962 3 Paving BreakersMaint 135000 April 1962 1 Paving BreakerMaint 62836 April 1962 1 Marlow PumpMaint 65000 June 1962 1 Paving BreakerMaint 42350 June 1962 1 Clam Shell BucketMaint 164282 Treasurer of the United States Aug 1961 1 Asphalt Finishing MachineMaint 207792 Sept 1961 1 Clam Shell BucketMaint 14526 Jan 1962 2 Air CompressorsMaint 145600 Feb 1962 1 Aggregate Drier and 2 Bituminous KettlesMaint 397797 Feb 1962 1 Ferry Vehicle and Passenger DieselMaint 4 26240 April 1962 1 Passenger BusMaint 37980 May 1962 1 Crawler CraneMaint 255890 May 1962 1 CraneMaint 309800 May 1962 2 Tandem RollersMaint 1004400 June 1962 1 Truck CraneMaint 310000 TriState Tractor Co Aug 1961 1 Combination RollerMaint 1193200STATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1962 417 MISCELLANEOUS ROAD EQUIPMENT Contd Turner Cole April 1962 4 30T Rams 2 Hydraulic Pumps wAccessoriesMaint United Motor Freight Terminal Aug 1961 FreightMaint Wald Industries Inc June 1962 1 Traffic Line MarkerMaint OFFICE EQUIPMENT Ace Camera Stores Feb 1962 1 Kodak MotormaticAdm Addo Adler Sales Co Oct 1961 1 TypewriterAdm Nov 1961 1 Stencil DuplicatorAdm April 1962 1 Duplicator 1 Paper Jogger 1 CabinetAdm AddressographMultigraph Dec 1961 1 Multilith Offset MachineAdm Mar 1962 2 Angular Adj ClampsAdm Air Photo Supply Mar 1962 1 Morse PrinterAdm W D Alexander June 1962 1 Air ConditionerConst Ivan Allen Co July 1961 1 File CabinetAdm July 1961 1 Storage CabinetAdm July 1961 1 Storage CabinetAdm Aug 1961 1 SectyDeskAdm Sept 1961 1 Portable FileAdm Sept 1961 2 HiLow TW StandsAdm Dec 1961 1 BookcaseLab Dec 1961 1 ShowcaseLab Feb 1962 2 File CabinetsAdm Feb 1962 2 Book UnitsAdm Feb 1962 4 Elec Pencil SharpenersAdm Feb 1962 ExpressAdm April 1962 1 Posture ChairAdm May 1962 1 Secty DeskAdm American Office Equipment Co Sept 1961 1 File CabinetAdm 421 34 3499 1 262 75 366 607 09 100 65 126 00 596 00 806 00 773525 102 00 259 90 237 59 5400 4950 4350 196 60 3835 3744 118 80 396 387 00 159 80 11296 269 4800 196 60 8925418 STATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1962 OFFICE EQUIPMENT Contd ApecoAm Photo Equipment Co Mar 1962 1 HiSpeed PrinterAdm 38115 Mar 1962 1 Paper DispenserAdm 24 95 Ball Stalker Co Feb 1962 50 Steel Transfer CasesAdm 31100 Berry Industrial Equipment Co June 1962 1 Service CartAdm 3564 Beck Gregg Hardware Feb 1962 1 HeaterAdm 2495 June 1962 1 Elec Wall ClockAdm 2208 BermanLipton Co Jan 1962 1 DeskAdm 22163 Mar 1962 2 Exec FilesAdm 61634 Bragg Appliance Center Mar 1962 1 Air ConditionerConst 45995 Bryant Lithographing Co Oct 1961 2 Machine StandsAdm 5450 Business Equipment Supply June 1962 2 Revolving Arm ChairsLab 6508 Calhoun Co Feb 1962 2 Leathernettes 4 Speaker CabinetsAdm 735 00 Capitol Office Supply July 1961 7 Jayom FilesAdm 12 Economy FilesAdm Aug 1961 1 Swivel ChairAdm 1 Exec ChairAdm 3 Wood ChairsAdm 1 File CabinetAdm Sept 1961 2 File CabinetsAdm Oct 1961 3 File Cabinets Adm 1 Bookcase 1 File CabinetAdm Nov 1961 1 Metal Table Adm 2 Typist ChairsAdm 2 Swivel ChairsAdm 1 DeskAdm 1 DeskAdm 2 Exec DesksAdm 6 Steel WastebasketsAdm 6 Metal ChairsAdm 62 65 3540 9695 77 40 133 50 59 50 128 90 227 85 262 25 11225 162 00 202 50 234 00 234 00 385 80 38 10 249 60 HdSTATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1962 419 OFFICE EQUIPMENT Contd Capitol Office Supply Contd Dec 1961 1 Stand for CalculatorAdm 10785 1 DeskLampAdm 1795 Mar 1962 3 LetterSize Files 1 Legal Size FileAdm 30615 2 LetterSize FilesAdm 13940 30 5Drawer Files 1 Card FileAdm 3777 85 4 Desks 9 Chairs 9 FilesAdm 268865 5 Desks 10 Chairs 8 Desk TraysAdm 182725 1 Table 12 Chairs 100 Folding Chairs 2 Hat RacksAdm 206000 1 Table 1 Waste Basket 2 ChairsAdm 42080 1 Secty Desk 1 Secty Unit 1 Secty ChairAdm 85360 1 Desk 3 Chairs 1 Table lFile 1 BookcaseAdm 94380 1 Secty Desk 1 Chair 3 Desk TraysAdm 1233 40 1 Desk 2 Chairs 3 Desk TraysAdm 612 95 1 Secty Desk and Chair 1 Side Chair 1 Desk TrayAdm 38615 2 Chairs 1 Desk Pedestal 1 Desk Top 1 Desk TrayAdm 60015 1 Desk 1 Swivel Chair 2 Desk TraysAdm 452 60 1 Secty Desk and Chair 1 Side Chair 2 Desk TraysAdm 55840 1 Desk 3 Chairs 1 Table 1 File Cabinet 1 Waste BasketAdm 94380 3 Desks 8 Desk Trays 4 Waste Baskets 8 ChairsAdm 147745 2 Desks 5 Chairs 2 Waste Baskets 6 Desk TraysAdm 133905 2 Desks 6 Chairs 7 Trays 1 File 1 Bookcase 2 Waste BasketsAdm 134990 2 Desks 5 Chairs 6 Trays 2 Waste BasketsAdm 182160 2 Desks 5 Chairs 6 Trays 1 BookcaseAdm 134990 2 Desks 5 Chairs 8 Trays 1 TableAdm 90265420 STATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1962 OFFICE EQUIPMENT Contd Capitol Office Supply Contd April 1962 1 Exec DeskAdm 1 Exec Posture ChairAdm 1 SofaAdm 1 Corner TableAdm 1 Step TableAdm 1 Plastic Top TableAdm 4 Side Arm ChairsAdm 1 Walnut Waste BasketAdm 2 Desk TraysAdm 2 Smoking StandsAdm 3 Ash TraysAdm 1 Walnut CouchAdm 2 ChairsAdm 1 Smoking StandAdm 1 TableAdm 2 Torpedo Waste BasketsAdm 2 Desk LampsAdm 1 CostumerAdm May 1962 54 Transfer Check CasesAdm 16 Transfer Cases 1 TW StandAdm 2 DesksAdm 2 Exec Posture ChairsAdm 2 BookcasesAdm 2 TablesAdm 2 File CabinetsAdm 2 CostumersAdm 2 Waste BasketsAdm 4 Side Arm ChairsAdm 2 Desk TraysAdm 4 Desk TraysAdm 4 Sets SupportsAdm 1 Desk PedestalAdm 15 Desk TraysAdm 10 Sets SupportsAdm 2 ChairsAdm 1 BookcaseAdm 3 TW StandsAdm June 1962 2 Step LaddersAdm 2 Storage CabinetsAdm 1 Desk 2 ChairsAdm 2 Chair TrucksAdm CarithersWallaceCourtenay July 1961 2 BookcasesAdm 1 File CabinetAdm H 873 80 26910 268 00 9920 6400 9760 764 00 2080 1320 4000 2250 150 40 7090 2000 7675 3290 3490 2250 294 30 136 65 561 80 30130 255 00 252 80 13940 3560 1200 306 60 710 1340 260 4350 5125 650 38200 127 50 101 85 8980 144 80 332 90 105 00 114 30 2412 STATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1962 421 OFFICE EQUIPMENT Contd CarithersWallaceCourtenay Contd July 1961 2 File CabinetsAdm 1 Step LadderAdm 10 File CabinetsAdm 1 File CabinetAdm 1 TableAdm 1 Oak TableLab 1 DeskLab 1 ChairLab 9 File CabinetsLab 2 DesksLab 2 ChairsLab 5 File CabinetsLab 1 CabinetLab 2 ChairsLab 1 CabinetLab 6 File CabinetsAdm Aug 1961 5 File CabinetsLab 3 File CabinetsLab 3 DesksLab 3 ChairsLab 1 DeskLab 2 5Drawer FilesAdm 1 5Drawer FileAdm 1 TableAdm 1 ChairAdm 1 5Drawer FileAdm 1 DeskAdm 1 4Drawer FileAdm 1 TW Stand 1 TableAdm 1 TW Stand 1 TableAdm 1 TW Stand 1 TableAdm 3 LetterSize FilesAdm 1 Steel TableAdm Sept 1961 1 File CabinetAdm 2 5Drawer FilesH P 1 LetterSize FileAdm 2 Gunlock ChairsAdm 2 Shelbyville Waste BasketsAdm 2 LegalSize FilesAdm 1 DeskAdm Oct 1961 CreditAdm 1 DeskAdm 1 ChairAdm 1 DeskAdm 449 30 6714 1 21814 7180 7330 1700 210 37 5610 713 00 341 70 192 80 437 00 261 38 2720 262 00 730 88 392 54 151 80 512 55 283 50 170 85 248 60 163 41 6503 6970 124 30 309 76 102 21 213 13 7330 21313 143 60 139 83 2272 248 60 124 30 151 20 5500 284 32 267 45 320 170 85 9640 210 37422 STATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1962 OFFICE EQUIPMENT Contd CarithersWallaceCourtenay Contd Oct 1961 1 ChairAdm 1 Desk 1 ChairAdm Nov 1961 1 File CabinetAdm 2 Sect BookcasesAdm 1 Storage CabinetAdm 1 Double Door CabinetAdm 1 File CabinetAdm 6 File CabinetsAdm Dec 1961 1 TableAdm 1 DeskAdm 1 FileAdm 1 Chair AdjustAdm 1 Legal Size FileAdm 1 Leather ChairAdm 1 Ledge Type ShelvingAdm Jan 1962 3 File CabinetsAdm 5 Tables h P 1 Step Ladderh P Feb 1962 1 DeskAdm 1 FileAdm 1 FileAdm 1 ChairAdm 2 FilesAdm 2 FilesAdm 1 Chair ComfortAdm i FneAdm 4 FilesAdm 1 ChairAdm ITableLab 4 ChairsLab 1 ChairLab 1 DeskLab Mar 1962 1 Wood TableLab 2 Desks 2 Chairs Lab 2 G F FilesA6m 1 DeskAdm 1 Swivel Chair Adm 1 Table Adm 2 Walnut Posture ChairsAdm 6 LetterSize CabinetsAdm 15 Storage CasesAdm 3 ChairsAdm 7800 265 41 7182 3230 106 00 106 04 124 30 846 98 11135 170 85 146 60 6970 14216 7800 4975 20440 289 35 6000 2250 7180 9626 6970 263 49 278 38 112 20 124 30 497 20 7560 7200 5440 5610 210 37 7200 52810 248 60 7629 6970 6503 15600 745 80 187 50 5540STATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1962 423 OFFICE EQUIPMENT Contd CarithersWallaeeCourtenay Contd April 1962 2 File CabinetsAdm 2 BookcasesAdm 1 Posture ChairAdm 1 Desk 2 ChairsAdm 1 File CabinetAdm May 1962 1 LetterSize FileAdm 1 Desk 1 ChairAdm 6 55 Drawer FilesAdm 5 File CabinetsAdm June 1962 6 File Cabinets 2 Extra ShelvesAdm 2 File CabinetsAdm 6 File CabinetsAdm 3 File CabinetsAdm 2 File CabinetsAdm 2 DesksAdm 1 DeskAdm 1 Step Ladder 1 File CabinetAdm JohnW Wm H Carlson May 1962 2 Wood DolliesAdm Cherokee Wholesalers Dec 1961 1 Market HeaterAdm Dictaphone Corp Sept 1961 1 Recording MachineAdm 1 Dictaphone and AccessoriesAdm 1 Dictaphone and AccessoriesAdm Oct 1961 1 Dictet Recorder and AccessoriesAdm Mar 1962 1 Dictet TyperAdm Thomas A Edison July 1961 1 Midge Type Recorder CompleteAdm May 1962 1 Transcriber wAccessoriesAdm Friden Inc Oct 1961 2 CalculatorsAdm Nov 1961 1 CalculatorAdm Feb 1962 1 CalculatorAdm May 1962 1 CalculatorAdm 2 Adding MachinesAdm Frigidaire Sales Corp July 1961 2 Air ConditionersAdm Fullbrights July 1961 1 Air ConditionerAdm 20440 5717 6970 349 77 14216 7180 280 07 745 80 317 80 752 28 248 60 745 80 372 90 145 60 27412 137 06 13210 3970 1663 354 55 32205 78700 344 55 35500 450 65 97600 176000 95000 54500 88000 73800 29154 32600424 STATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1962 OFFICE EQUIPMENT Contd General Electric Supply Co Nov 1961 2 Portable FansAdm 7000 April 1962 Lighting FixturesAdm 21741 General Fire Extinguisher Co Dec 1961 2 Fire ExtinguishersAdm 7720 General Microfilming Feb 1962 1 VerifaxSignet CopierAdm 16625 Georgia Blue Print Co July 1961 2 Drawing TablesAdm 22000 2 StoolsAdm 5040 Sept 1961 1 5Drawer Map FileAdm 11220 5 TablesAdm 55000 5 StoolsAdm 12600 2 TablesAdm 20826 2 StoolsAdm 4800 25 StoolsAdm 48675 Oct 1961 4 Filing StoolsAdm 2800 3 Drafting StoolsAdm 5937 3 TablesAdm 31239 Nov 1961 1 Drafting Table and StoolAdm 18740 4 Files 1 File Cap 1 Flush BaseAdm 44292 Dec 1961 1 Draftsman StoolAdm 6996 1 Drawing TableAdm 11000 Jan 1962 1 Drafting TableAdm 14851 1 StoolAdm 3535 Feb 1962 1 Toledo ChairAdm 1930 1 Drafting TableAdm 16000 1 StoolAdm 4995 24 5Drawer FilesAdm 234912 6 BasesAdm 6978 6 TopsAdm 8778 1 Pease Century White Printing MachineAdm 605000 Less Tradein of Ozalid Steam Liner 10000 Mar 1962 3 Steel StoolsLab 3285 April 1962 1 Drafting Table 1 StoolAdm 13966 2 Drafting StoolsAdm 5934 4 File UnitsAdm 40800 May 1962 24 File UnitsAdm 299000 1 Table 1 StoolAdm 11980 MHMMHHUSTATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1962 425 OFFICE EQUIPMENT Contd Georgia Office Equipment Co Sept 1961 1 Underwood Adding MachineAdm Georgia Power Co Sept 1961 2 Air ConditionersAdm B F Goodrich Stores Aug 1961 1 Air ConditionerConst W W Grainger Co Aug 1961 1 Exhaust FanLab Graybar Electric Co Inc Sept 1961 1 Fluorescent LampAdm 6 Drafting LampsAdm Oct 1961 6 Drafting LampsAdm John H Harland Co Sept 1961 1 Card FileAdm April 1962 8 LetterSize FilesAdm Home Desk Co Sept 1961 1 TopAdm 2 File SectionsAdm 1 BaseAdm 1 Typewriter StandAdm Mar 1962 1 Typewriter StandAdm International Business Machines July 1961 1 Electric TypewriterAdm Aug 1961 1 Electric TypewriterAdm 1 Electric TypewriterAdm 1 Electric TypewriterAdm 1 Electric TypewriterAdm Sept 1961 2 Electric TypewritersAdm 1 Electric TypewriterAdm 1 Electric TypewriterAdm Nov 1961 1 Electric TypewriterAdm Jan 1962 1 Electric TypewriterAdm Feb 1962 1 Electric TypewriterAdm 2 Electric TypewritersAdm May 1962 6 Electrical TypewritersAdm Jackson Typewriter Co Aug 1961 1 Royal TypewriterAdm Jebco Company July 1961 2 3x5 Drawer Sect Base and TopAdm 29500 39900 36495 1625 2161 10625 9861 387 5800 1800 25000 1500 6500 6500 427 50 397 50 362 50 277 50 36250 909 00 40050 410 00 280 50 427 50 370 50 831 00 2 565 00 201 50 37917 426 STATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1962 OFFICE EQUIPMENT Contd Johnson Motor Line July 1961 Damage ClaimAdm 3408 Kent Electric Co May 1962 Installing 40 Amp 230 Volt Circuit in DuplicatorAdm 1700 Kents Furniture Store April 1962 1 18 Utility CabinetAdm 1500 McClureBaldwin Griffin April 1962 3 5Drawer Steel FilesAdm 267 30 2 2Drawer Steel FilesAdm 95 04 2 Double Pedestal Flat Top DesksAdm 25988 1 Double Pedestal Secty DeskAdm 152 21 June 1962 2 File CabinetsAdm mm6i The McGregor Company Jan 1962 1 DeskAdm m g5 1 ChairAdm 75 oq 3 File CabinetsLab 214 05 1 ChairLab g4 g5 1 DeskLab m 85 1 Storage CabinetLab 10725 M F Supply Company Oct 1961 1 Slide Projector and AttachmentsAdm 373 26 Feb 1962 1 Nu Arc Flip Top PrinterAdm 32100 The Mimeograph Company Nov 1961 1 Mimeograph Machine Adm 616 00 Dec 1961 1 A B Dick 57 FolderAdm 45000 1 Cabinet wCasters Adm 4570 June 1962 1 DuplicatorAdm 27450 Monroe Calculator Machine Co July 1961 2 CalculatorsAdm 920 00 2 CalculatorsAdm 1510 00 1 Adding MachineAdm 440 50 2 CalculatorsAdm 840 00 1 CalculatorAdm 880 00 Aug 1961 1 Calculator Adm 75500 Sept 1961 1 CalculatorAdm 880 00 2 CalculatorsAdm 700 00 2 Carrying CasesAdm 36 00 Oct 1961 1 CalculatorAdm 1075 00 1 CalculatorAdm 730 00 1 CalculatorAdm 88000 nMMBWMMHMSTATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1962 427 OFFICE EQUIPMENT Contd Monroe Calculating Machine Co Contd Nov 1961 3 CalculatorsAdm 1 CalculatorAdm Dec 1961 1 CalculatorAdm 1 CalculatorAdm Feb 1962 1 CalculatorAdm Refund 2 Desks 6 ChairsAdm 1 CalculatorAdm Mar 1962 1 CalculatorAdm April 1962 1 CalculatorAdm 2 Adding MachinesAdm 1 CalculatorAdm May 1962 4 CalculatorsAdm 1 CalculatorAdm June 1962 1 Calculator 1 Carrying CaseAdm 1 Adding MachineAdm Monroe Office Supply Equipment Co Sept 1961 7 ChairsAdm 4 FilesAdm Dec 1961 2 DesksAdm 6 ChairsAdm Jan 1962 1 Exec ChairAdm 1 File CabinetAdm Feb 1962 2 Desks 6 ChairsAdm May 1962 4 Card CabinetsAdm 4 File CabinetsAdm 1 Telephone StandAdm Noland Company Aug 1961 1 Oasis Water CoolerLab June 1962 1 Oasis Water Cooler Lab Northside Blue Print Co Oct 1961 2 Drafting MachinesAdm Puritan Chemical Co June 1962 1 Vacuum Cleaner and AttachmentsAdm PitneyBowes Feb 1962 1 ScaleAdm 1 Parcel Post ScaleAdm April 1962 1 Mailing MachineAdm Recordak Corp Jan 1962 2 Film File CabinetsAdm 1 380 00 44500 37000 86000 43500 676 60 41000 445 00 595 00 26910 1075 00 3 020 00 46000 40250 24410 27615 34810 35900 31760 9940 7325 67660 6440 346 56 8225 154 20 154 20 233 34 236 31 169 75 371 75 777 94 572 50428 STATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1962 OFFICE EQUIPMENT Contd RemingtonRand July 1961 2 Adding MachinesAdm 1 File CabinetAdm 100 Card HoldersAdm Sept 1961 1 Printing CalculatorAdm 4 Cardex FilesAdm Oct 1961 1 File Cabinet Adm 1 File CabinetAdm 1 BookcaseAdm Feb 1962 4 File CabinetsAdm Mar 1962 4 6Drawer CabinetsAdm April 1962 1 Adding MachineAdm Reprint Engr Supply Co Dec 1961 30 Drafting StoolsAdm 1 Posture ChairAdm Feb 1962 2 Panhold RacksAdm 20 BracketsAdm 20 BindersAdm 1 Hamilton Flat CapAdm May 1962 1 Draftsmans StoolAdm June 1962 11 Units for Drafting TablesAdm Roddenberry Hardware Co Dec 1961 1 Refrigerator Adm Feb 1962 1 Stock CartAdm Rosalios Inc Aug 1961 3 File CabinetsAdm Royal McBee Corp July 1961 1 Manual TypewriterAdm Aug 1961 1 Electric TypewriterAdm Sept 1961 1 Electric TypewriterAdm Nov 1961 3 Manual TypewritersAdm Dec 1961 1 Manual TypewriterAdm 1 Electric TypewriterAdm 1 Electric TypewriterAdm Mar 1962 1 Manual TypewriterAdm May 1962 2 Manual TypewritersAdm Sears Roebuck Co Feb 1962 1 Portable Elec HeaterLab ShawWalker Co Sept 1961 4 File CabinetsAdm 2 File Cabinets Adm Nov 1961 1 File Cabinet Adm Feb 1962 3 File Cabinets Adm Mar 1962 1 Exec Desk and Chair Adm 493 20 316 50 1400 621 40 1 266 00 113 50 380 00 7898 751 00 75100 366 90 591 60 2673 125 20 4260 112 00 1840 3042 467 06 184 50 3995 40919 211 50 400 50 325 50 634 50 211 50 400 50 372 50 21150 423 00 2401 276 60 14616 7545 311 34 264 28 HBMMMHHSTATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1962 429 OFFICE EQUIPMENT Contd ShawWalker Co Contd Mar 1962 l Secty Desk and ChairAdm May 1962 1 ChairAdm 1 Secty Chair 1 Posture ChairAdm June 1962 1 File CabinetAdm 1 Desk and ChairAdm SharpHorsey Hardware June 1962 2 Electric FansAdm SmithCoronaMarchant Inc July 1961 2 CalculatorsAdm Aug 1961 2 CalculatorsAdm Jan 1962 3 CalculatorsAdm Feb 1962 1 CalculatorAdm Mar 1962 2 CalculatorsAdm May 1962 2 CalculatorsAdm June 1962 1 CalculatorAdm Sound Craft Systems Mar 1962 l Lecternette 2 SpeakersAdm April 1962 1 Speaker SystemAdm June 1962 1 Speaker SystemAdm Standard Linoleum Tile Co Mar 1962 1 Rubber MatAdm State Furniture Co Feb 1962 6 Slat Bottom ChairsAdm ThermoFax Sales May 1962 1 FilmsortUniprinterAdm June 1962 1 Filmsort Hand MounterAdm Thomasson Sept 1961 1 Exec ChairAdm Tifton Hardware Co May 1962 1 DollyAdm Trinity Furniture Co Mar 1962 50 Mop File BoxesAdm April 1962 7 Mop File BoxesAdm Underwood Corp Oct 1961 2 TypewritersAdm Jan 1962 1 Adding MachineAdm Mar 1962 4 Adding MachinesAdm 271 64 91 50 134 45 7370 265 95 5042 1190 00 1190 00 1 890 00 985 00 1 970 00 1 660 00 1 235 00 359 45 366 80 366 79 272 53 1770 571 00 565 00 8022 6125 2125 00 297 50 309 96 295 00 1144 60430 STATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1962 OFFICE EQUIPMENT Contd VariTyper Corp June 1962 1 VariTyperAdm 125500 Victor Adding Machine Co Jan 1962 2 Printing Calculators HP i ios 70 Feb 1962 1 CalculatorAdm 554 35 April 1962 1 Adding MachineAdm 283 50 Wammack Hardware Co Sept 1961 1 Westinghouse Air ConditionerConst 330 00 Warehouse Inventory Feb 1962 3 Drafting LampsAdm 153 42 12 TubesAdm 744 ExpressAdm 3 15 Mar 1962 3 Dazar Drafting LampsAdm 7671 2 Card Index CabinetsAdm 1593 3 Electric Pencil SharpenersAdm 8718 April 1962 IDazorLampAdm 2803 May 1962 1 Burning Electric EraserAdm 2133 1 Electric Pencil Sharpener Adm 3070 June 1962 IDazorLampAdm 2557 Wing Fast Foto Sept 1961 1 Slide ProjectorAdm 17595 6 MagazinesAdm 70 Xerox Corp Nov 1961 1 Charge UnitAdm 3 070 00 1 Transfer UnitAdm 2 265 00 1 FuserUnitAdm 67500 1 Developing TrayAdm 9700 4 Tate BoxesAdm 120 00 Yarborough Bros July 1961 IDeskAdm i60 69 1 File CabinetAdm 6980 17615770 ENGINEERING EQUIPMENT Alans Aug 1961 1 Engr Level wTripodConst 37905 Ivan Allen Co Aug 1961 1 Transitconst 824 00 9 TransitsConst 1294 00 1 TransitConst 84600 xt 4 TransitsConst 340000 Nov 1961 1 Tripodconst 5500 I jmmmBBHRHnBj V aSTATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1962 431 ENGINEERING EQUIPMENT Contd Ivan Allen Co Contd Dec 1961 1 Transit wout TripodAdm Jan 1962 1 Transit 2 Levels 2 AdaptersConst Feb 1962 3 Paragon TransitsConst Mar 1962 2 Levels 2 AdaptersConst May 1962 4 Paragon TransitsConst June 1962 3 Paragon TransitsConst R S Armstrong Bros April 1962 2 Drills 2 Heavy Duty SwivelsConst Bills Snapshot Service Sept 1961 l Projector and AccessoriesAdm Blanton Boat Works Nov 1961 1 Kitty Kraft BoatConst Calhoun Company Sept 1961 2 Polaroid Cameras and AccessoriesAdm Dalis Jewelers May 1961 1 Pair BinocularsConst Edmund Scientific Nov 1961 2 Field Range FindersConst General Elect Supply Co May 1962 6 Electric OvensConst 6 PanelsConst Georgia Blue Print Co July 1961 4 Gurley Wye LevelsConst Aug 1961 2 Measure Wheel Rolatape Machines 400Const 1 Draft Machine and ScalesAdm Dec 1961 1 Gurley Wye LevelAdm Jan 1962 2 Surveying AltimetersAdm 1 Gurley Transit CompleteAdm Feb 1962 2 Gurley Levels 2 TripodsAdm Mar 1962 2 AltimetersConst April 1962 4 Gurley Wye LevelsConst Gilson Screen Co Nov 1961 2 Testing Screen UnitsConst 3 Testing Screen UnitsConst 3 Stone ShakersConst May 1962 3 Testing Screens 20 TraysConst Graybar Electric Oct 1961 IDazorLampAdm 80200 2 012 00 2 472 00 1 400 00 3 296 00 2 472 00 1100 00 128 22 21700 258 30 4500 8600 64362 6300 1 860 00 126 00 185 81 427 50 495 00 748 80 948 60 495 00 1 710 00 1132 93 2 003 32 1 801 60 1 885 23 2215432 STATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1962 ENGINEERING EQUIPMENT Contd Industrial Tape Supply Co Oct 1961 1 Masonry DrillConst 29152 Lords Air Conditioning Co Nov 1961 Air Conditioning ThomastonLabConst 29938 The Maintenance Co Nov 1961 3 Distance Measuring WheelsConst 22989 Pennsylvania Drilling Co Oct 1961 1 Masonry Drill and AccessoriesConst l 504 60 Nov 1961 4 Elec Plants 4 Masonry Drills 4 Water Pumps 4 Sections of HoseConst 4 501 80 Dec 1961 2 Masonry DrillsConst 191710 Rainhart Company July 1961 1 Beam BreakerConst 772 10 Sept 1961 2 Portable Beam BreakersConst 2 324 79 Nov 1961 1 Beam BreakerConst 774 10 Richmond Supply Co July 1961100 Feet High Pressure HoseConst 26734 Service Gas Corp Oct 1961 Installation of Heating UnltConst 238 84 K Hill Signal Co July 196140 Traffic CountersHP 173000 Soiltest Inc Jan 1962 1 Pavement Test Core DrillConst 322890 Specialty Distributing Co Sept 1961 1 RCA VoltalmystAdm 63 42 1 TesterAdm 17019 StreeterAmet Co July 1961 20 Portable TrafiCounters Hourly RecordingHP 7 995 00 May 1962 2 Portable TrafiCounters Non Recordingh P 850 00 June 1962 10 Portable TrafiCounters Hourly RecordingHP 399750 Warehouse Inventory Aug 1961 7 Torsion BalancesConst 108500 6 Platform ScalesConst 44400 inSTATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1962 433 ENGINEERING EQUIPMENT Contd Warehouse Inventory Contd Aug 1961 ExpressConst 3 Platform ScalesConst 3 Fluorescent Lights 24 TubesAdm 2 Drafting Lamps 4 TubesAdm Sept 1961 4 ExtractorsConst 4 Entrained IndicatorsConst 3 Platform ScalesConst FreightConst 1 Gilson ShakerConst 2 Dry Film GaugesConst 6 Platform ScalesConst Oct 1961 6 Balances 3 ExtractorsConst 5 TestersConst 2 BalancesConst 6 Air Indicators 4 Scales 3 TestersConst 1 ExtractorConst 4 TestersConst 1 BalanceConst Nov 1961 8 RotarexConst Feb 1962 1 Air IndicatorConst 1 Dry Film GaugeConst 8 Triple Beam BalancesConst 1 Torsion Balance 1 Balance OhausConst 4 Triple Beam BalancesConst 6 Torsion BalancesConst 2 Moisture TestersConst ExpressConst 1 Air IndicatorConst 12 Platform ScalesConst ExpressConst April 1962 2 Drawing Instrument SetsAdm 1 Platform Scale 1 Gilson Shaker 1 Tester 1 Entrained Air IndicatorConst 10 Torsion BalancesConst 8 Platform ScalesConst 6 ExtractorsConst 3 Testing Screen UnitsConst May 1962 3 Triple Beam BalancesConst 12 Entrained Air IndicatorsConst 18 Balances 2 Testers 8 RotarexConst 1172 223 95 9260 5608 1 640 00 756 00 446 25 749 628 00 162 00 450 00 2160 00 900 00 264 00 1 970 00 410 00 720 00 132 00 3 280 00 18700 8100 601 60 230 20 451 20 930 00 360 00 1245 230 00 88800 300 6006 1 040 74 1 557 60 588 40 1 218 30 1750 20 222 75 2244 00 255016434 STATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1962 ENGINEERING EQUIPMENT Contd Washington Equipment Co Sept 1961 2 Umbrellasconst 2800 Will Corp of Georgia May 1962 2 P H Meters 4 Carrying CasesConst 259 00 June 1962 2 P H Meters 22200 Wing Fast Foto Service Co Aug 1961 1 Slide ProjectorAdm 145 96 LABORATORY EQUIPMENT Ivan Allen Co Nov 1961 1 TheodoliteConst 3m m Allison Machine Co Feb 1962 1 Horizontal Band SawLab 31000 A S Aloe Co Sept 1961 1 Solution BalanceLab 89 67 R S Armstrong Co Aug 1961 1 Beebe Hand WinchLab 164 90 Feb 1962 1 Hvy Duty Pumping Unit Lab 1 767 81 Atlanta Bearings Service Co April 1962 1 Lubrigun PumpLab 184 80 Beck Gregg Hardware Co Oct 1961 1 Whse TruckLab 12 Dec 1961 1 Alum Step Ladder Lab isnn April 1962 1 Portable HeaterLab 1779 BostitchAtlanta Inc April 1961 1 Stapling MachineLab 48 50 Boykin Tool Co Oct 1961 3 Hydraulic JacksLab 6i 74 CarithersWallaceCourtenay Dec 1961 1 storage CabinetLab i0604 John Wm Carlson Nov 1961 1 Lift JackLab 790Q 2 PlatformsLab 69 5Q June 1962 1 Ramp VanLab K Cartersville Auto Co Oct 1961 nanLab 98 492 31 Um m435 STATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1962 LABORATORY EQUIPMENT Contd Central Scientific Co Mar 1962 13 Cube Molds Lab 62550 Apr 1962 10 Cube Molds Lab CUpper Mfg Co Oct 1961 1 Kit for Masonry SawLab 75 Cumming Furniture Co Oct 1961 2WoodShadesLab 451b ElectroTech Equipment Co 35 Mar 1962 1 PyrometerLat Elgin Saftener Corp Dec 1961 1 DeiomzeraD Ellison Co Aug 1961 1 Olsen Test MachineLab 13850 Jan 1962 1 HydCompression Test MachineLab 706500 Fairbanks Morse Co Jan 1962 1 Portable Platform ScaleLab Fisher Scientific Oct 1961 6 Gas Flow MetersLab Fulton Supply Co 70 Feb 1962 1 Jaquet Speed IndicatorLab Geagre Mfg Co isn 00 July 1961 1 Bearing and Friction TesterLab isoou General Electric Supply Co Nov 1961 1 Water CoolerLao General Fire Extinguisher Corp Aug 1961 3 Fire ExtinguishersLaD Georgia Blue Print Co Dec 1961 l Steel StooL Lab ww May 1962 1 Drawing Table 1 StoolLab 90 Georgia Chain Saw Co Nov 1961 1 Chain Saw Lab 1 Earth DrillLab 11286 Gilson Screen Co Nov 1961 1 Testing Screen UnitLab B74w 2 Tray RacksLab April 1962 1 Testing Screen UnitConst KA4U436 STATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1962 LABORATORY EQUIPMENT Contd W W Grainger Co July 1961 3 PumpsLab 80 Graybar ElectricCo Jan 1962 1 Amprobe TestMakerLab 7i 82 Hobart Mfg Co April 1962 1 Mixer BowlLab u The How Scale Co April 1962 6 Platform ScalesLab 495 6Q Industrial Instruments Inc Mar 1962 3 Conductivity Cells and ProbeLab 308g0 R F Knox Company Feb 1962 4 Concrete Curing TanksLab 275 80 Magnetic Engineering Co Nov 1961 1 Bull Dog Magnet Casting Lab 3500 Noland Company April 1962 2 6 WheelsLab g OMarkSoutheast Jan 1962 2 Generators 2 Drilling MachinesConst 219780 Piston Rings Parts Co Dec 1961 14 Engine Hour MetersLab 19757 Rainhart Company Sept 1961 1 Automatic Tamper ComPleteLab 701 12 Nov 1961 3 Automatic Tampers Complete Lab 9 mi qa Feb 1962 1 Automatic Tamper CompleteLab mg4 E H Sargent Co Sept 1961 1 OvenGravity ConvetionLab 92500 Scientific Products Co Dec 1961 10 Cube MoldsLab 613 5Q C J Smith Son Jan 1962 2 Homehte GeneratorsConst 61020 Soiltest Inc Nov 1961 1 Abrasion Testing Machine Lab 820 00 1 OvenLab Feb 1962 1 Paraffin Warmer Lab I May 1962 1 StolilometerLab JJSTATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1962 437 LABORATORY EQUIPMENT Contd Southern Bearings Co July 1961 2 Hydraulic JacksLab Specialty Constr Products Co Mar 1962 1 Gilson MixerLab StaWarm Electric Co Nov 1961 1 Melting PotLab Test Lab Corp Aug 1961 1 Mech Control OvenLab Feb 1962 1 Sample Splitter RiffleLab Toledo Scale Co Aug 1961 1 Bench Type ScaleLab Oct 1961 1 Portable ScaleLab 1 Bench Type ScaleLab 1 Portable ScaleLab Tractor Machinery Co Aug 1961 1 Mobile DrillLab J M Tull Metal Supply Co Inc April 1962 1 Yale Roll Lift Lab Turner Cole July 1961 1 HeinWerner JackLab Aug 1961 1 HeinWerner Jack Assemb Lab April 1962 3 HeinWerner Jacks Lab Warehouse Inventory Aug 1961 1 Triple Beam BalanceLab Sept 1961 2 ExtractorsLab Nov 1961 1 Torsion BalanceLab 2 ExtractorsLab Dec 1961 6 Air Indicators 6 Testers 3 GaugesConst 6 Torsion Balances 3 Triple Beam BalancesConst Feb 1962 6 Torsion Balances Const 12 Platform ScalesConst 3 Penetrometer AsphaltConst 3 Penetrometer ProctorConst April 1962 1 Torsion Balance 1 Entrained Air Indicator 1 Platform ScaleLao May 1962 1 Balance 1 Extractor Lab June 1962 1 Penetrometer 1 Indicator 1 Extractor 1 Gilson ShakerLab 3800 55500 20500 1 45000 3675 54000 902 74 540 00 859 75 20 354 60 5800 9303 175 05 5790 7520 82000 15500 82000 2 445 00 1 695 00 792 00 880 20 21000 18000 415 55 553 30 1 223 45438 STATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1962 LABORATORY EQUIPMENT Contd Will Corp Nov 1961 1 Laboratory BalanceLab 660 00 Feb 1962 1 P H MeterLab moo 1 Carrying CaseLab 19 50 April 1962 1 P H MeterLab m 00 1 Carrying CaseLab 1950 1 P H MeterLab 18400 Wrenn Bros Oct 1961 1 Hand TruckLab 36 75 B H Yates Co Dec 1961 1 Microscope and AccessoriesLab 20400 7920698 SHOP EQUIPMENT Albany Supply Company Oct 1961 1 Base ViseMaint Augusta Mill Supply Feb 1962 1 Portable SawMaint Auto Supply Equip Co Inc April 1962 1 Wheel BalancerMaint 1 Amermae PortaTruer Maint May 1962 1 Floor JackMaint Bearings Ports Supply Co Aug 1961 1 Elec Valve Maint Sept 1961 2 Chassis PumpsMaint Beck Gregg Hardware Co Sept 1961 1 3Ton Bicycle Type Chain Maint Oct 1961 1 Hand Truck 1 Hedge TrimmerAdm Feb 1962 16 Power Saw Maint Mar 1962 1 Saw 1 DrillMaint Big Four Industries Jan 1962 1 Safety Plate Glass 1 Tire ChangerMaint Bins Equipment Co June 1962 34 Hvy Duty Auto BinsMaint Brooks Auto Parts Co April 1962 2 Transmission JacksMaint BruceJones Co Dec 1961 1 Heavy Duty DrillMaint 4801 5556 055 46 644 84 259 00 650 00 371 61 101 25 8786 3592 8502 431 28 1 298 78 330 00 137 90 immamma439 STATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1962 SHOP EQUIPMENT Contd Bynum Paints Inc June 1962 1 Air Compressor Maint 8455 Clary Associates Nov 1961 3 Gas Unit Heaters Maint b oi Columbus Welding Co Feb 1962 1 Silver Star Cutting AssemblyMaint 3505 M F Elliott Lumber Co May 1962 1 Paint Shaker Maint 16600 Farmers Hardware Store Aug 1961 1 32 Ft Wood Ext LadderMaint M Fulton Supply Co Sept 1961 1 H D Drill and Bits Maint 8095 John A Harris Son Oct 1961 l Chain Saw Maint 461 Karp Auto Parts Co Jan 1962 1 Weiner Jack Maint 36055 Keenan Auto Parts Co Oct 1961 1 Auto EquipVolt Amp TesterMaint 5194 Feb 1962 1 Torque Wrench Maint 7300 Mar 1962 30 Hydraulic Jacks Maint 8Sd4 King Hardware Co Dec 1961 1 Bench GrinderMaint 695S G F A Mackay m Sept 1961 1 Portable Hoist Maint 27500 Macon Mine Mill Co Feb 1962 1 Bench Grinder Maint 18000 Marks Oxygen May 1962 1 Welding and Cutting MachineMaint 9900 Meco Inc of Augusta Nov 1961 2 Hydraulic Jacks Maint 36720 1 Bumper Jack Maint 9960 2 Service Jacks Maint 24576 1 Jack KitMaint 35344 2 StandsMaint 5696 1 Transmission JackMaint 151 bu 3 Floor Cranes 121500440 STATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1962 SHOP EQUIPMENT Contd Piston Rings Parts Co Feb 1962 1 Battery ChargerMaint 75 00 1 Air TankMaint SharpHorsey Hardware Co Sept 1961 3 Lufkin Measuring WheelsAdm 7350 Slack Auto Parts Sept 1961 1 Transmission JackMaint 25719 Swainsboro Motor Parts Feb 1962 1 Air CompressorMaint 51900 Treasurer of the United States Sept 1961 3 Welding MachinesMaint 48580 VinsonVendrell Co Aug 1961 1 Sta Horgun Drill and SetMaint 5088 Wall Heating Air Conditioning Co Nov 1961 1 Air Conditioner 1 Welbret UnitMaint 22345 Dan Wood Tire Co Oct 1961 1 Brander 1 SHD2Maint 4950 RADIO EQUIPMENT General Electric Co April 1962 6 TwoWay RadiosMaint 234000 Kent Electric Co May 1962 Installation of Audio WireAdm 9200 Motorola Dec 1961 1 TwoWay Base Radio StationMaint 994 00 Jan 1962 8 Mobile RadiosMaint 3 260 00 1 TwoWay Radio 1 Battery ChargerConst Feb 962 1 TwoWay RadioMaint 260 00 April 1962 3 ConsolesRadioMaint 780 00 2 Mobile Radios 1 Base Radio May 1962 Generators for RadioZ tZt June 1962 35 TwoWay RadiosMaint 1270500 Sound Craft Systems April 1962 Speaker CabinetMaint 36681 13051 33 25 447 56 jHHHHOMHH HHHHHnBH 441 STATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1962 SUMMARY 66196821 Truck Equipment 17852875 Tractor Equipment gi g3g Mower Equipment 28966976 Power Graders 9316764 Graders Miscellaneous Road Equipment 176 157 70 Office Equipment 98 492 31 Engineering Equipment 79206 98 Laboratory Equipment 1305l33 Shop Equipment 25 447 56 Radio Equipment J 2 014 236 54 442 STATE HIGHWAY DEPARTMENT OF GEORGIA PAYMENTS TO CONTRACTORS YEAR ENDED JUNE 30 1962 COMMERCIAL CONTRACTORS Adams A O m 00 Alabama State Highway Department 742 176 81 Americus Engr Const Co 54015132 Arnsdorff Const Co 6146 35 Atlantic States Constr Co 9122 55 J G Attaway Constr Co 494328 29 I S Bailey Jr 9oo6i4 Ballenger Paving Co Inc 3 407 277 12 A X Barnes Jr 82795 Barber Contracting Co 36 225 g9 Barber Contr Rowell Co 102 94020 S F Billingsley 46I 77 Blythe Brothers Co 176380581 R A Bowen Inc 19335831 R P Brooks 256 g0 Boyles Const Co 11303660 Bradfield Constr Co 9760090 GradyBray Mrs Ace A Brown 924 6Q Irvin Bryant 3977210 JohnL Burns Inc x 281 259 05 Burtz Durham Const Co 1 437 717 24 oBrdT inuowi CaddwellJackson Co 261 844 66 Camden Constr Co 222824 14 CarsonScott Constr Co t o cauthen SX Cherokee Constr Co Inc RQri eK o tyu bo Claussen Lawrence Constr 4 370 943 75 Clinchfield Concrete Co 145 58s35 Chas M Clements 85 2Q W L Cobb Constr Co 1091616 61 Coffee Constr Co 122995572 John Colbert Sr 5 qn OwenE Collum HoytCromer 925 gg Dalco Inc Department of Corrections i Roft fi t 1 bob o4 Dickerson Inc 6388047 Dickerson Inc Clement Bros 404 226 16 Homer Dobbs Dubose Constr Co 6072503 Everglades Constr Co 571 15 n SamFinley inc l 4 44i 35 Folson Constr Co 60 42 94 A F Foster Bridge Corp 65475007 HUnHHHMngHSTATE HIGHWAY DEPARTMENT OF GEORGIA PAYMENTS TO CONTRACTORS YEAR ENDED JUNE 30 1962 443 COMMERCIAL CONTRACTORS Contd IT Z 138542338 R G Foster Co 2fi FosterCreighton Co 298 lfg Mrs Herbert Franklin x 593 953 88 General Contr Co General ContrB P Lamb 40202487 Gentry Thompson Georgia Historical Commission wm at X B Gibson Const Co Gibson Constr Co 120 00 Mrs MacyGibby Mose Gordon Lumber Co noqq47 W E Graham Sons 200 00 X C Guthrie Henderson Constr Oo 53207 Herrington Constr Co Inc gQ Hewitt Contracting Co nsoe Hill Constr Bailey Inc Hill Constr Co 3Q7 2Q Claud Hill 61568532 Holland Constr Co nnlq Holhday Const Nick Jordan ZfwZ Holliday Constr Co E A Hudson Sons SS H M Judd 32034382 Keheley Oo Inc g Kennedy Constr Co m Knox Brothers Inc 95380811 Knox Rivers Constr Co B P Lamb General Contracting Co wo B P Lamb 1185 95l 66 G H Law Constr Co G H Law Constr Co Southeastern Highway Constr Co 3072 7U 20 LedbetterJohnson Co LedbetterJohnson Co Ledbetter Bros Inc 1 347244 50 W T Ledbetter Co West Ledbetter Co Inc 48179 60 rn lOb 016 lit Lee EngineerConst Co R E Lee ft Wilkes Constr Co J Robert E Lee Co Inc PaulR Lilly Jr 40864 73 Littlefleld Const Co 56008556 L and A Contracting Co Lothridge Brothers Lothridge Bros Southeastern Highway Contracting Co 3205 328 26 MacDougald Constr Co444 STATE HIGHWAY DEPARTMENT OF GEORGIA PAYMENTS TO CONTRACTORS YEAR ENDED JUNE 30 1962 COMMERCIAL CONTRACTORS Contd MacDougaldWarren Inc 1B C W Matthews Contr Co Ina JJ Middle Georgia Paving Constr a JBMurray 21754715 Mack Matthews 125 00 g k McLain 12500 Mclntosh Paving Co f53 50 Hugh McMath Constr Co 237Sn S National Advertising Co SOo7 Henry Newton Co 80a 87 CO Nixon 108990655 Ocmulgee Constr Co 725 90 J D OtwelL 5387314 Oxford Constr Co 0J 906 Mrs IcieE Page 20260524 H M Pafford Jr s 76240 Bob Patten Constr Co Qnal PeedBrothers Constr Co S A L Perkins Co 20615836 Eugene Phillips 8445976 Pittman Curb Gutter Co flfi f Plantation Pipe Line Co iJJ James H Pritchett 15774242 Mrs Maggie D Pulliam Putman Constr Co Reeves Constr Co 4464726 Reeves Constr Co Hewitt Contr Co 499 Zl S Frank B Roberts 04a 29 W C Roberts 25000 W L Robinson Inc OA 12a 40 Rogers Bridge Co 1 wSSre L G Rowell 68790362 C A Rutledge Constr Conine 517 SS David I Sammons 517 425 54 Satterfleld Constr Co onn 75 00 Scott Const Co Inc 299 294 43 The Scott Co 40216247 Seaboard ConsYr Co 781 84 Shepherd Constr Oo7mlZ l Jf JS S Shepherd Constr Co Inc Southeastern Highway Constr Co M Simpson Constr Co 110165039 Frank Simms 852900 BobShinall 42a 50 Sloan Constr Co 67719 H G Smith 3186623 90921059445 STATE HIGHWAY DEPARTMENT OF GEORGIA PAYMENTS TO CONTRACTORS YEAR ENDED JUNE 30 1962 COMMERCIAL CONTRACTORS Contd Irby Smith Opal Smith 700000 R T Smith 80383005 E R SnellContr 26634733 South Carolina State Highway Dept 274913 51 Southeastern Highway Constr Co 46946616 Southeastern Highway Constr Co and Lothridge Bros 120242483 Southeastern Appraisal Co 17500 Southeastern Pipeline Co 42 989 Southern Concrete Constr 118 56 63 Southern Roadbuilders Inc 795 88112 Sowega Contracting Co r Sowega Farm Machinery Co 14164797 Sowega Contracting Co and Hewitt Contr Co 399009 08 Jewell Seagraves 24840 tt v ciQ t 573844343 Hugh Steele Inc G L Strickler 997103 Stone Mountain Mem Assoc 50187 86 Tanner Constr Co 385612 L A Thigpen 33010552 Tidwell Constr Co IfAftl TillettBros Const Co Inc 50459450 TriState Culver Mfg 12791702 Trussell Constr Co 22696605 TJ S National Park Service 15500000 Walter Wainwright 7fifiJoS WainerConst Co Inc 11 Wannamaker Wells Inc 9083634b Watts Paving Co Inc 529 82514 WhamConst Co omi9 Wilkes Constr Co Inc 15 l J Mrs Robert Winters 91710 J T Wilcox 61985 M B Woodridge 46620 Wright Contracting Co W 71 732 807 93 B F Young PUBLIC UTILITIES AS CONTRACTORS Amicalola Elec Memb Corp 239108 American Telep Teleg Co 7545062 Atlanta Gas Light Co 2054062 Atlanta Transit Co Inc 87 519 oi Atlanta West Point R R Co 412805b Atlanta Coast Line R R Co 5116405 Avalon Water Works 19750446 STATE HIGHWAY DEPARTMENT OF GEORGIA PAYMENTS TO CONTRACTORS YEAR ENDED JUNE 30 1962 PUBLIC UTILITIES AS CONTRACTORS Contd Carroll Elec Memb Corp 2 528 87 Central Georgia Elec Memb Corp L983 16 Central of Georgia Railroad Co 4164349 Coastal Elec Memb Corp 9 759 71 Colquitt County Rural Elec Co 32 37 Commerce Telephone Co 3 53887 Consolidated Telephone Co 2 088 62 Douglas County Elec Memb Corp 316775 W Kelly Durrence Tel Co 199 39 Electric Power Board of Chattanooga 1 599 68 Flint Elect Memb Corp 6955 98 General Telep CoSouth East 2 121 77 GeorgiaSouthern Florida R R 2 652 00 Georgia Power Co 33335a51 Georgia Railroad 28 620 97 Georgia Florida Railroad 7017 92 Gold Leaf Telephone Co l870 87 Grady County Elec Memb Corp 488 20 Gray Haddock Telephone Co 6 946 44 Habersham Elec Memb Corp 742 06 Hart County Elec Memb Corp 717687 Hawkinsville Telephone Co 411 90 Homerville Telephone Co 7346 Irwin County Elec Memb Corp 11 87787 Jefferson County Elec Memb Co 7222 08 Little Elec Memb Corp 3417 59 Middle Georgia Elec Memb Corp 3o 327 32 Mitchell County Elec Memb Corp 57653 North Georgia Elec Memb Corp 2164 02 Oconee Elec Memb Corp 3084 71 Patula Elec Memb Corp l449 13 Plant Telephone Power Co 722 56 Planters Elec Memb Corp 3 314 97 Planters Rural Telephone Co 2 363 77 Progressive Tele Co Inc 3776 09 Public Service Tele Co l687 15 RayleElec Memb Corp l013 92 Ringgold Telephone Co 827 u Satilla Rural Elec Memb Corp 8 517 47 Savannah Electric Power Co 11953 Sawnee Elec Memb Corp j 941 24 Seaboard Air Line R R 36 677 98 Slash Pine Elec Memb Corp 253 07 Snapping Shoals Elec Memb Corp 3 595 33 South Georgia Natural Gas Co 173081 Southern Bell Tel Tel Co 537439 29 agwnmuMHMNMMnMHMj447 STATE HIGHWAY DEPARTMENT OF GEORGIA PAYMENTS TO CONTRACTORS YEAR ENDED JUNE 30 19S2 PUBLIC UTILITIES AS CONTRACTORS Contd Southern Natural Gas Co Standard Telephone Co Summerville Telephone Co Sumter Elec Memb Corp Three Notch Elec Memb Corp TriCounty Elec Memb Corp TriState Elec Coop Troup County Elec Memb Corp Upson County Elec Memb Corp Vienna Telephone Co Wayne Telephone Co Inc Walton Elec Memb Corp Washington County Elec Memb Corp Walker County Telephone Co Western Union Telegraph Co Wilkes Telephone Electric Co WrightsvilleTennille R R 48 00910 3035 51 653 38 610 20 253 30 5 810 80 3 736 91 4196 62 2 228 17 2 597 81 967 71 3 25513 3 563 58 9800 16 82814 1 859 28 294 70 1 509 669 55 COUNTIES AS CONTRACTORS Includes Funds for RightsofWay Purchased 1287969 Apphng 1090998 Atkinson 5878535 Bacon 2670607 Baldwin 31736103 Banks 5129862 Barrow Bartow 23478416 Less Credit for Buildings sold on RightofWay WfcOO 23442916 TT 274234 Ben Hill 5691009 Berrieny Bibb 20144654 Less Credit for Buildings sold on RightofWay 732 50 200 714 04 Bleckley 3l04a53 Brantley 7390787 Brooks 8715426 Bulloch 8827371 Burke 3071751 Butts 2541041 Oalhoun 1105567 Camden448 STATE HIGHWAY DEPARTMENT OF GEORGIA PAYMENTS TO CONTRACTORS YEAR ENDED JUNE 30 1962 COUNTIES AS CONTRACTORS Contd Includes Funds for RightsofWay Purchased Contd Carroll Less Credit for Bldgs Sold on RightofWay 14 402 87 715 20 13 687 67 Catoosa Less Refunds 12 07 33S 49 619 96 Charlton Chatham Less Credit for Bldgs Sold on RightofWay 98 887 201 54 711 00 886 490 54 Chattooga Less Refunds 6 Cherokee 32 27184 89 44 580 05 31 653 85 Clarke Less Credit for Drainage Easement for RightofWay 31 703 85 5000 Clay 21 639 17 Clayton Less Refunds 10 605 94 Less Credit for Bldgs Sold on RightofWay 2 221 96 1 517 80 70416 Clinch 28 010 95 508 004 50 Cobb Less Refunds 86 497 35 Less Credit for Bldgs Sold on RightofWay 513 261 50 5 257 00 Coffee Less Credit for Bldgs and Timber Sold on RightofWay 174 236 96 6 860 00 167 376 96 Colquitt Less Refunds 402522 149 374 64 670 00 Less Credit for Bldgs Sold on RightofWay Columbia Cook Less Refunds 8118 50 64 549 29 Coweta 42 257 81 6 54212 54 321 63 Crawford Crisp HHMMMHHMHHHHHHHHHHHMSTATE HIGHWAY DEPARTMENT OF GEORGIA PAYMENTS TO CONTRACTORS YEAR ENDED JUNE 30 1962 449 COUNTIES AS CONTRACTORS Contd Includes Funds for RightsofWay Purchased Cont d 10251878 59 50874 Dade Dawson Decatur DeKalb Less Refunds 4371931 Less Credit for Rent on Property and Sale of Bldgs on RightofWay 339 651 21 942 60 Dodge Dooly Dougherty Douglas Less Refunds 987000 Early Echols Elbert Emanuel Evans Fannin Fayette Floyd Less Credit for Bldgs Sold on RightofWay 755 095 96 51 353 69 Forsyte Franklin Less Refunds 341130 Less Credit for Bldgs Sold on RightofWay 456 416 22 1 74550 Fulton Less Refunds 25306473 Less Credit for Special Improvements Bldgs and Equipment Sold on Right ofWay 831 858 23 41 67084 Gilmer Glascock Glynn Gordon Grady Greene Gwinnett Less Refunds 3 86417 Habersham 16966 62 338 708 61 82 253 48 2745922 13 661 43 90 373 05 17 39117 34 26014 61 729 33 31 824 01 22 669 54 59783 25 7700 703 742 27 71 329 96 454 670 72 790187 39 66 660 25 7 518 03 8 985 88 58 314 91 38 301 94 21 39514 2832456 51 224 08450 STATE HIGHWAY DEPARTMENT OF GEORGIA PAYMENTS TO CONTRACTORS YEAR ENDED JUNE 30 1962 COUNTIES AS CONTRACTORS Contd Includes Funds for RightsofWay Purchased Hall Less Refunds 975 67 Hancock Haralson Harris Less Refunds 4143990 1388920 Less Credit for Bldgs Sold on RightofWay 14795 Contd 66554 30 12 651 62 45 305 89 Hart Heard Henry Houston Less Refunds 370 98 Irwin Jackson Jasper Jefferson Jenkins Johnson Jones Lamar Laurens Liberty Lincoln Lowndes Less Refunds 43475 38 Lumpkin Macon Madison Marion Less Refunds 5834 00 McDuffie Mclntosh Meriwether Miller Mitchell Less Credit for Timber Sold on RightofWay 72 298 82 599 49 Monroe Montgomery Morgan Murray Muscogee Less Refunds 16 28718 Newton 27113833 Less Credit for Bldgs Sold on RightofWay 17 889 56 13 741 25 54 1 41 141 68 136 26 46 50 5 19 29 80 18 34 27 26 3 32 12 28 41 51 18 109 45 297 74 046 68 894 97 338 63 387 24 125 76 649 63 789 05 797 29 473 53 592 58 819 97 110 97 81417 327 10 628 11 424 37 371 41 901 49 415 46 556 41 249 06 07816 71 699 33 34 384 38 31 255 96 8 434 81 20 819 64 9 143 73 253 248 77 jibMHH MHHHn mnmSTATE HIGHWAY DEPARTMENT OF GEORGIA PAYMENTS TO CONTRACTORS YEAR ENDED JUNE 30 1962 451 COUNTIES AS CONTRACTORS Contd Includes Funds for RightsofWay Purchased Contd 8 966 65 Oconee Oglethorpe Q5 Paulding Peach Pickens Pierce Pike Polk Pulaski Putnam Quitman Rabun Randolph Richmond Less Refunds 3165 30 334 330 20 Rockdale 14338971 Less Credit for Bldgs Sold on RightofWay 520513 Screven Seminole Spalding Stephens Stewart Sumter Talbot Less Refunds 1 567 50 Taliaf erro Tattnall Taylor Telf air Terrell Thomas Less Refunds 500 00 Tift Toombs Less Credit for Bldgs on RightofWay 1136142 Sold 210 00 Towns Troup Turner Twiggs Union Upson Walker 209 937 26 59 414 89 77120 42 18 659 56 33195 08 23 273 67 12 492 44 17 534 63 32 52214 9 472 63 138 184 58 29 25613 33 40610 46 543 05 31109 02 15190 58 65 52401 6 225 29 24 408 83 17 466 75 38 58617 157 670 86 30 470 24 34 431 75 38 849 65 11 151 42 24 86411 48 738 56 20 395 93 23 95901 20 486 21 30 339 33 37 542 24452 STATE HIGHWAY DEPARTMENT OF GEORGIA PAYMENTS TO CONTRACTORS YEAR ENDED JUNE 30 1962 COUNTIES AS CONTRACTORS Contd Includes Funds for RightsofWay Purchased Contd Walton 13295813 Less Credit for Bldgs Sold on RightofWay 65004 13230809 Ware 5 147150 Washington IT 2570516 Webster g Seler sWa wV7T 5824 Whitfleld Less Refunds 300000 13764328 Less Credit for Bldgs Sold on RightofWay 497670 13266658 SKI1 3322925 w13 2614800 Worth3011 15 9 161 14 10 586 415 35 CITIES AS CONTRACTORS Includes Funds for RightsofWay Purchased fbeVille 378360 Amencus Atlanta Less Refunds 27 067 33 743 059 01 Balnbridge lg 30 53 1 a 1465203 alhun 725882 Paim 1515161 rft0n 3828024 SSlr 1073524 Columbus SferS 3415033 Dalton Eatonton 8 j FortOglethorpe reetnSb0r 1601296 Guyton Hawkinsville ITlt2 LaFayette 100696 Lavonia T 256884 Louisville 2 897 50 maMUHKMMMnWMH mg ftSTATE HIGHWAY DEPARTMENT OF GEORGIA PAYMENTS TO CONTRACTORS YEAR ENDED JUNE 30 1962 453 CITIES AS CONTRACTORS Contd Includes Funds for RightsofWay Purchased Contd Lyons 572138 Milledgeville 7969467 Less Credit for Bldgs Sold on RightofWay 523600 7445867 Norcross Rossville Savannah Beach Less Refunds 106 92 Statesboro Toccoa Vidalia Total Payments to Contractors 5 29677 2018 06 9 540 60 3 478 21 26 477 15 12 757 06 1 211 366 03 85 040 258 86 Refunds from Cities and Counties represent a difference between the original award by the assessors on rightofway purchases and the final jury award These amounts were recovered by the Highway Department and shown as a credit on the payments to Cities and Counties Sale of houses or other property on rightsofway are shown as a credit against payments made to Cities and Counties for purchase of rightsof way454 STATE HIGHWAY DEPARTMENT OF GEORGIA ANALYSIS OF CONSTRUCTION ALLOTMENTS YEAR ENDED JUNE 30 1962 NEW WORK COMMERCIAL CONTRACTORS 178 Advertised Projects 6 Extension Agreements 89 487 924 95 107 784 52 184 NONCOMMERCIAL CONTRACTORS 533 Contracts with Cities and Counties 6 083 645 04 236 Public Utility Agreements 162398311 5 Other State Agencies 2749678 264 State Forces Projects 2 526961 92 1038 1222 Total Number of New Projects Add Allotments involving new work but not forming a part of the above contracts Engineering Supervision 12 967031 25 Purchase of Soil Pits 1050000 Purchase of RightsofWay 8 483 898 32 Add Net allotment adjustments to cover overrun or underrun on Projects initiated prior to July 1 1961 which are not subject to the 20 limitation as extension agreements Total Construction Allotments for Year ended June 30 1962 89 595 709 47 10 262 086 85 8 2146142957 12131922589 1 3 571 688 63 124 890 914 52 ANALYSIS OF ABOVE ALLOTMENTS TO SHOW TYPE OF PARTICIPATING FUNDS Current Years Type of Fund Program State Funds 3905169203 Federal Funds 8117757545 Other Funds 108995841 Prior Years Program Total 166 711 93 39 218 403 96 2 490 814 96 83 668 390 41 914 161 74 2 004 120 15 12131922589 357168863 12489091452 OHBHMMMMHH455 STATE HIGHWAY DEPARTMENT OF GEORGIA CONSTRUCTION CONTRACTS AWARDED ON ADVERTISED COMPETITIVE BIDS TO COMMERCIAL CONTRACTORS YEAR ENDED JUNE 30 1962 COUNTY PROJECT ApplingS09663 S11443 S14923 BaconF0002114 S06094 S09663 PR19329 BaldwinU004224 SUS06869 Banks10085216 10085216 S21962 PR42171 BartowF001818 Ben HillSAMA07524 S12501 BibbSAP16874 BrantleyS06151 BullochS11271 BurkeS07143 ButtsS15672 CamdenS12513 CatoosaSAP1774B1 CharltonS18552 ChathamF004126 F006417 U011113 OhattoogaS1363l CherokeeS08612 S16641 CONTRACTOR ALLOTMENTS Seaboard Const Co 3807764 Seaboard Const Co 210 98355 J G Attaway Const Co 8585988 334 92107 R G Foster Co 6375305 R G Foster Co 137 817 65 Seaboard Const Co 22728223 R G Foster Co H 57300 440 42593 Knox Rivers Const Co 52824349 Knox Rivers Const Co 33881109 86705458 Gentry Thompson 8475010 G H Law Const South eastern Hwy Const Co 11594907 T D Lamb Holland Const Co 29350807 Sou Concrete Const Co 1488435 50909159 LedbetterJohnson Ledbetter Bros Inc 115798720 Dickerson Co 2145000 Holland Const Co 12297536 14442536 R A Bowen 13018440 A L Perkins Co 7241287 L A Thigpen 13614800 Burtz Durham 17748662 Hugh Steele Const Co 21585292 J G Attaway Const Co 39198647 H G Smith 2220250 Lee Engr Const Co 212 87410 Sou RoadBldrs Inc 55899247 SamFinley Inc 100607340 Everglades Const Co1 866 33000 3431 39587 Holliday Const J Nick Jordan 36728097 Bob Patten Const Wade Lenderman 43522511 E A Hudsons Sons 201 20230 636 427 41456 STATE HIGHWAY DEPARTMENT OF GEORGIA CONSTRUCTION CONTRACTS AWARDED ON ADVERTISED COMPETITIVE BIDS TO COMMERCIAL CONTRACTORS COUNTY PROJECT ClarkeU0003313 F001418 F001418 F001418 Clayton10085112 10085112 10401212 ClinchS12231 Cobb1002015 1002015 10075318 10075318 10285116 10285116 10285116 S16641 CoffeeF010514 SAP1202B9 S12802 S17301 C olumbiaSSG21201 Cook10075132 S05521 Crisp10075125 DecaturSAP0911A11 D eKalbF001028 10020211 F0061113 1008527 US13942 YEAR ENDED JUNE 30 1962 CONTRACTOR ALLOTMENTS Asphalt Products Co North Ga108770704 Seaboard Const Co 8987620 Shepherd Const Co 44379420 Wainer Const Co 126 754 70 1 74813214 L A Contracting Co 22748461 MacDougald Const Co 194779511 Hugh Steele Const Co 11299345 228827317 Lee Engr Const Co 27151726 Ballenger Paving Co Inc Southeastern Hwy Const Co Matthews Const Co194747466 Blythe Bros Co 493 69415 Gentry Thompson 161 923 60 E A Hudsons Sons 103566284 Gentry Thompson 763 251 48 E A Hudsons Sons 71157786 Scott Const Co 24895027 E A Hudsons Sons 2757185 539010671 General Contr Co102249632 Oxford Const Co 7521400 Holland Const Co 21740230 Coffee Const Co 19668940 151180202 Knox Rivers Const Co 470 222 44 Tri State Culvert Mfg Div of Fla Steel Corp 65 787 07 Folsom Const Co 4926820 11505527 ClaussenLawrence Co 2 213 034 58 J B Gibson Const Co 4485846 Shepherd Const Co 75704420 Tri State Culvert Mfg Div of Fla Steel Corp 4177696 Shepherd Const Co 188145043 Natl Adv Co 5724814 Keheley Co Inc Ballenger Paving Co Inc 723 46210 3 460 98183 BiMBBM MM457 STATE HIGHWAY DEPARTMENT OF GEORGIA CONSTRUCTION CONTRACTS AWARDED ON ADVERTISED COMPETITIVE BIDS TO COMMERCIAL CONTRACTORS COUNTY PROJECT DodgeS05743 S18631 Dougherty U006210 U008312 Ef f inghamS09535 ElbertS22151 EvansS07337 ForsytnS23501 Franklin1008528 1008528 10085211 10085211 10085216 10085216 SAP1392A S22281 Fulton1002015 1002015 1002016 1002016 1002016 10020211 U0061110 U006713 10085110 10085112 10085112 1008527 U012011 10285116 10285116 YEAR ENDED JUNE 30 1962 CONTRACTOR ALLOTMENTS Coffee Const Co 26674192 Coffee Const Co 18284255 449 584 47 Oxford Const Co 57479921 Oxford Const Co 63403099 120883020 Arnsdorff Const Co W L Oobb Const Co J G Attaway Const Co G H Law Const Co G H Law Const Co Southeastern Hwy Const Co 3169348 Sou Hwy Const Co169644065 Ballenger Paving Co Inc Lothridge Bros 3 982 813 97 Wainer Const Co 86071260 Gentry Thompson 131 48971 G H Law Const Co Southeastern Hwy Const Co 163470125 Henry Newton Co 163 56471 Camden Const Co Inc 196 77702 Ballenger Paving Co Inc Southeastern Hwy Const Co Matthews Const CoSI191 Blythe Bros Co 596 A F Foster Bridge Corp 552 Rogers Bridge Co Inc1157 E R Snell Contr Co Stancil Bros Const Co 728 Gen Outdoor Adv Co Inc Blythe Bros Co 483 E R Snell Const Inc 122 MacDougald Const Co 51 L A Contr Co1282 MacDougald Const Co3643 Natl Adv Co 20 MacDougald Const Co1106 Gentry Thompson 547 E A Hudsons Sons 1265 06414 29557 46063 560 22 423 44 575 08 894 39 696 77 024 60 685 57 936 30 817 51 174 55 096 73 027 30 11035846 235 84343 108 928 74 166 298 00 8 698193 39458 STATE HIGHWAY DEPARTMENT OF GEORGIA CONSTRUCTION CONTRACTS AWARDED ON ADVERTISED COMPETITIVE BIDS TO COMMERCIAL CONTRACTORS YEAR ENDED JUNE 30 1962 COUNTY PROJECT Fulton10285116 Contd 1040129 10401210 10401213 GlynnS06151 Gordon10075317 S18001 Gwinnett F0061113 1008527 F010815 Habersham S17772 HancockS21311 HaralsonS16181 Harris10085119 10085119 HartS07841 SAMA08023 PR17643 HeardS20321 Houston10075128 10075128 10075130 10075130 SUS11472 PR240710 PR41741 PR50171 IrwinS17402 JacksonPR10497 S24341 PR4068A1 JeffersonF0043115 JenkinsS13201 CONTRACTOR ALLOTMENTS Scott Const Co 24895028 Blythe Bros Co 45280265 BlytheBros Co 199226287 Blythe Bros Co3126153 64 18 639 902 24 A L Perkins Co 7241288 A F Foster Bridge Corp 63090278 E A Hudsons Sons 33647370 96737648 Shepherd Const Co 52797738 Natl Adv Co 9541357 E A Hudsons Sons 88671230 151010325 C A Rutledge Const Co 23324766 G H Law Const 29300000 W L Cobb Const Co 40566184 Burtz Durham 7903673 Foster Creighton Co 637 950 04 716986 77 Henry Newton Co 15049740 E D Sloan Const Co 3199608 Wilkes Const Co 1195600 19444948 Holliday Const Co 230 998 62 A F Foster Bridge Corp 96397024 Hugh Steele Const Co386000090 Hugh Steele Const Co103913308 Wright Contr Co 4444550 Middle Ga Paving Const Co 67888520 Middle Ga Paving Const Co 3184262 Knox Rivers Const Co 1304580 Knox Rivers Const Co 9753 60 6 64107694 Coffee Const Co 251 985 99 C A Rutledge Const Co 2325321 Camden Const Co Inc 14340910 C A Rutledge Const Co 1543998 18210229 B P Lamb L A Thigpen 247 436 07 138 920 90459 STATE HIGHWAY DEPARTMENT OF GEORGIA CONSTRUCTION CONTRACTS AWARDED ON ADVERTISED COMPETITIVE BIDS TO COMMERCIAL CONTRACTORS YEAR ENDED JUNE 30 1962 COUNTY PROJECT JohnsonPR1221B2 PR3517B2 JonesS09645 S09646 Laurens1001618 S16042 S16421 Lowndes10075124 10075132 MadisonPR4068B1 MarionPR0621B3 PR07302 PR414Q1 PR42091 MonroeS09646 MuscogeeF0004114 NewtonPR50101 OglethorpeS2164l Peach10075130 10075130 PikePR32875 PR33644 PolkS16181 Randolph S11891 S16622 Richmond Rockdale Screven Stephens F0043116 F0053116 S21741 S09525 S09535 F001322 F001323 CONTRACTOR ALLOTMENTS Coffee Const Co 871515 Coffee Const Co 544230 1415745 R T Smith 34109214 R T Smith 27005839 61115053 Henry Newton Co204248516 Knox Rivers Const Co 10080832 Knox Rivers Const Co 14471691 228801039 ClaussenLawrence Co3169 811 58 Tri State Culvert Mfg Div of Fla Steel Corp 49 628 84 3 219 440 42 C A Rutledge Const Co 1129701 C E J H Reeves 1491023 C E J H Reeves 9174206 C E J H Reeves 3630715 C E J H Reeves 5939749 20235693 R T Smith 4767822 Wright Contr Co 44600706 MacDougald Warren Inc 32 222 22 Bob Patten Const 157 816 70 Hugh Steele Const Co1558 699 62 Wright Contr Co 31665771 187535733 Mclntosh Paving Co 987030 Mclntosh Paving Co 13476 50 23 34680 W L Cobb Const Co 706356 J B Gibson Const Co 14669660 Sowega Contr Co 27359840 42029500 Wright Contr Co2167 03850 Wright Contr Co 531769 217235619 R T Smith 36361931 L A Thigpen 24672130 Arnsdorff Const Co 4876319 29548449 So Carolina Hwy Dept 16431541 So Carolina Hwy Dept 86 574 34 250 889 75460 STATE HIGHWAY DEPARTMENT OF GEORGIA CONSTRUCTION CONTRACTS AWARDED ON ADVERTISED COMPETITIVE BIDS TO COMMERCIAL CONTRACTORS YEAR ENDED JUNE 30 1962 COUNTY PROJECT CONTRACTOR ALLOTMENTS Talbot F0004114 Wright Oontr Co 1 218 690 20 SAP0634A6 S07337 Wright Contr Oo J G Attaway Const Co 70 185 70 1 288 875 90 93 027 65 Tattnall Taylor S15061 Coffee Const Co 417 50 PR37503 S16622 C E J H Reeves Sowega Contr Co 35 292 20 35 709 70 2215240 Terrell Thomas F000617 Coffee Const Co 752 102 25 Troup F001018 F001018 Burtz Durham 101 660 29 86 210 63 Foster Creighton Co 10085119 Burtz Durham 300 503 06 10085119 Foster Creighton Co 686 037 91 S20951 S10051 Hewitt Contr Co G H Law Const 222 214 50 1 396 626 39 Union 317 070 81 52 834 94 S23251 S12931 G H Law Const 369 905 75 432 899 00 Ledbetter Johnson Cont Walker r Walton S09201 C A Rutledge Const Co 99 27013 Washington PR3517A4 Coffee Const Co 19 048 90 Wayne S11444 J G Attaway Const Co 49 123 00 S14923 I0075310 J G Attaway Const Co Tillett Bros Const 17 926 38 67 049 38 3 630 732 82 Whitfleld Wilkes S14462 Camden Const Co Inc 243 477 69 Wilkinson S07814 Tidwell Const Co 132 657 79 Totals 39 487 924 95 MMM461 STATE HIGHWAY DEPARTMENT OF GEORGIA CONSTRUCTION CONTRACTS AWARDED AS EXTENSION OF EXISTING CONTRACTS TO COMMERCIAL CONTRACTORS YEAR ENDED JUNE 30 1962 COUNTY PROJECT BullochPR15205 MarionPR07303 SAP106420 PR27918 PR279114 PikePR18832 CONTRACTOR Coffee Constr Co Hugh Steele Constr Co Hugh Steele Constr Co Reeves Constr Co Hugh Steele Constr Co Mclntosh Paving Co 18 705 67 21 340 61 26 647 60 38 820 30 Total 49759 105 51418 1 772 75 107 784 52 Extension Agreement in excess of 20 limitation authorized by House Resolution No 124373d enacted in 1957 Session of General Assembly as follows Georgia Laws 1957 Session p 535State Highway Department Contracts No 83 House Resolution No 124373d A Resolution authorizing the State Highway Department of Georgia to as to certain specified projects exceed the limitations as to 20 increase in cost of project or 20 increase of the total length of project or increase of 20 of total contract cost so as to provide that the State Highway Department of Georgia may as to the two proj ects herein specified execute supplemental agreements in excess of the 20 provisions of Code Section 95168 of the 1955 supplement to the Code of Georgia Whereas Code Section 951633 of the 1955 supplement to the Code of Georgia Section 4 Ga L 1949 p 374 limits the authority of the State Highway Department of Georgia to execute supplemental agreements to original contracts covering changes andor revised or new unit prices and items and supplementing the original contract to a 20 increase in the cost of the project and as to the length of the project to a 20 increase in such length and as to adding sections to such project or by reloca tion of such proj ect to an increase not to exceed 20 of the total length of the project or 20 of the total contract cost and Whereas Code Section 951710a et sq of the 1955 supplement to the Code of Georgia Ga L 1955 pp 559 et seq provide for the establishment construction and designation of limited access highways in this State and Whereas such limited access highways are constructed in cooperation with the U S Bureau of Public Roads and a large percentage of the cost of such highway being borne by such bureau and462 STATE HIGHWAY DEPARTMENT OF GEORGIA CONSTRUCTION CONTRACTS AWARDED AS EXTENSION OF EXISTING CONTRACTS TO COMMERCIAL CONTRACTORS YEAR ENDED JUNE 30 1962 Whereas prior to the enactment of such limited access highway law the State Highway Department of Georgia on October 8 1954 let contracts for the construc tion of 2617 miles of road in FultonDeKalb Counties Project No FI 0131 2 and for 8 015 miles of road in DeKalbGwinnett Counties Proj ect No FI 0131 3 the same having been planned and contracted for as an ordinary fourlane highway and Whereas subsequent to the letting of said contracts and after the passage of said limited access highway law highway and the said highway is designated a limited access Whereas such designation as limited access highway requires the building of frontage roads and other alterations in the construction which require extension agreements of such contracts providing for such additional construction and costs and Whereas such contracts are still pending and it would greatly increase the cost of such projects for the State Highway Department of Georgia to be required to let new contracts for such additional construction Now therefore be it resolved by the House of Representatives the Senate concurring that the State Highway Department of Georgia is as to Projects No FI 0131 2 FultonDeKalb Counties and No FI 0131 3 DeKalbGwinnett Coun ties authorized to execute supplemental agreements to existing contracts for such designated projects in order to cover the cost of the additional construction neces sitated by the conversion of said fourlane highway into a limited access highway which are in excess of the 20 limitation provisions of section 951633 of the 1955 sup plement to the Code of Georgia Approved March 13 1957463 STATE HIGHWAY DEPARTMENT OF GEORGIA CONSTRUCTION CONTRACTS AWARDED TO COUNTIES AND CITIES YEAR ENDED JUNE 30 1962 COUNTY PROJECT APPLING PR09636 PR123431 PR123432 PR123433 ATKINSON SAP1817A4 BACON PR08036 PR193212 PR193213 PR193214 PR193215 BAKER PR2586B1 BALDWIN F000426 F004224 PR42031 BANKS PR04169 PR0900A3 PR40232 PR42421 PR42431 PR42542 PR42543 PR43541 PR50281 BARROW PR19744 PR19745 PR3896 CONTRACTOR ALLOTMENTS Appling County 492469 Appling County 764978 Appling County 173359 Appling County 1081631 2512437 Atkinson County 1877166 Bacon County 1803981 Bacon County 728510 Bacon County 2016942 Bacon County 1718880 Bacon County 348717 6617030 Baker County 2011856 City of Eatonton 5915 City of Milledgeville 2847233 Baldwin County 990000 3843148 Banks County 1255456 Banks County 264000 Banks County 600000 Banks County 202780 Banks County 1818048 Banks County 2216188 Banks County 3386217 Banks County 1064960 Banks County 1772376 12580025 Barrow County 2163865 Barrow County 3842336 Barrow County 2285875 8292076464 STATE HIGHWAY DEPARTMENT OF GEORGIA CONSTRUCTION CONTRACTS AWARDED TO COUNTIES AND CITIES YEAR ENDED JUNE 30 1962 COUNTY PROJECT BARTOW F001818 PR34402 PR39541 PR39551 PR42501 BEN HILL PR43201 PR43202 BERRIEN SAP0906B4 PR29807 PR36512 PR36513 PR38822 PR38823 BIBB PR37443 BLECKLEY PR146712 PR146713 PR2679B2 PR2679B3 PR3131B1 BROOKS PR18914 BULLOCH PR132017 PR132018 PR132019 PR13395 PR15194 PR15204 PR15206 SAP16724 PR20723 CONTRACTOR ALLOTMENTS City of WhiteWater Dept 64220 Bartow County 1533212 Bartow County 1692600 Bartow County 309163 Bartow County 556837 4156032 Ben Hill County 489701 Ben Hill County 541991 1031692 Berrien County 111195 Berrien County 4 303 60 Berrien County 2089262 Berrien County 1230706 Berrien County 4 846 47 Berrien County 29762 4375932 Bibb County 3295423 Bleckley County 46 51575 Bleckley County 133560 Bleckley County 7170 59 Bleckley County 772142 Bleckley County 33677 6308013 Brooks County 1596554 Bulloch County 2369850 Bulloch County 119142 Bulloch County 1283675 Bulloch County 4051650 Bulloch County 111438 Bulloch County 282146 Bulloch County 132124 Bulloch County 268321 Bulloch County 2180520 10798866465 STATE HIGHWAY DEPARTMENT OF GEORGIA CONSTRUCTION CONTRACTS AWARDED TO COUNTIES AND CITIES YEAR ENDED JUNE 30 1962 COUNTY PROJECT BURKE PR13699 PR143831 PR143832 PR177715 PR33265 PR33266 PR39081 PR39082 PR39173 PR39241 PR41052 BUTTS PR08516 PR22399 CARROLL PR03776 SAP07383 SAP12222 PR19073 PR31973 PR40741 CATOOSA F0017312 CHARLTON PR190210 PR42122 CHATHAM F006417 SAP091922 SAP12858 SAP17016 PR32472 PR35092 CONTRACTOR ALLOTMENTS Burke County 3600830 Burke County 598285 Burke County 557965 Burke County 291046 Burke County 430500 Burke County 648442 Burke County 1485541 Burke County 608416 Burke County 2479100 Burke County 2148316 BurkeCounty 976050 13824491 Butts County 664510 Butts County 2221615 2886125 Carroll County 854505 Carroll County 429505 Carroll County 873038 Carroll County 609832 Carroll County 287339 Carroll County 1554639 City of Rossville Charlton County 852242 Charlton County 1160962 City of Savannah Beach 3853300 Chatham County 3758200 Chatham County 1299882 Chatham County 164134 Chatham County 954810 Chatham County 601880 10632206 46 088 58 782 98 2013204 466 STATE HIGHWAY DEPARTMENT OF GEORGIA CONSTRUCTION CONTRACTS AWARDED TO COUNTIES AND CITIES YEAR ENDED JUNE 30 1962 COUNTY PROJECT CHATTOOGA PR03793 PR11616 S13631 PR19612 PR23299 PR4268A1 CHEROKEE PR060411 PR0972A3 PR28012 PR37563 PR42531 CLARKE F001418 SAP164515 SAP164516 PR41572 CLAY PR29702 PR39742 PR39743 CLAYTON 10085112 PR08721 CLINCH PR26255 PR26256 PR39252 PR39253 COBB 1002015 1002015 1002015 10075318 10075318 SAP13971 CONTRACTOR ALLOTMENTS Chattooga County 9 35200 Chattooga County 277200 City of HollandWater System 1 012 52 Chattooga County 340200 Chattooga County 14 501 96 Chattooga County 131600 3235648 Cherokee County 827904 Cherokee County 863584 Cherokee County 1727020 Cherokee County 2020920 Cherokee County 642048 6081476 City of Athens 1181962 Clarke County 4806612 Clarke County 3487784 Clarke County 417105 9893463 Clay County 586514 Clay County 502500 Clay County 814017 1903031 City of Hapeville College Park East Point Atlanta 8170665 Clayton County 1021837 9192502 Clinch County 3085188 Clinch County 340050 Clinch County 2326726 ClinchCounty 215491 5967455 Cobb County 1332720 City of Austell 186000 City of Atlanta Water and Sewer 12784 09 Cobb Co Water Sys 376285 City of Atlanta Water and Sewer 2310500 Cobb County 1888375 MMHHHM MHHMMMHHHHHHI467 STATE HIGHWAY DEPARTMENT OF GEORGIA CONSTRUCTION CONTRACTS AWARDED TO COUNTIES AND CITIES YEAR ENDED JUNE 30 1962 COUNTY PROJECT COBB Contd PR27974 PR40052 PR40062 PR40831 PR43121 PR43691 COFFEE F010514 PR171310 PR2448B02 PR34732 PR38921 COLQUITT PR21723 PR21724 PR28067 PR28068 PR2806A4 PR2806A5 PR2806A6 COLUMBIA PR01892 PR30742 PR39123 PR39124 COOK PR17068 PR28068 PR2806B3 PR36311 PR36923 PR40591 PR40601 PR40602 PR43511 COWETA PR19437 PR19438 CONTRACTOR ALLOTMENTS Cobb County 293381 Cobb County 2232575 Cobb County 999350 Cobb County 2170576 Cobb County 290400 Cobb County 1125220 14483791 City of Douglas 26000 Coffee County 341764 Coffee County 186936 Coffee County 1438197 Coffee County 557468 2550365 Colquitt County 682648 Colquitt County 108019 Colquitt County 378932 Colquitt County 2203800 Colquitt County 2376000 Colquitt County 2397100 Colquitt County 4320000 12466499 Columbia County 542872 Columbia County 168115 Columbia County 2526636 Columbia County 968583 4206206 Cook County 54348 Colquitt County 2203800 Cook County 296000 Cook County 2147516 Cook County 477540 Cook County 1036739 Cook County 758752 Cook County 1529714 Cook County 303792 8708201 Coweta County 2490858 Coweta County 1423873468 STATE HIGHWAY DEPARTMENT OF GEORGIA CONSTRUCTION CONTRACTS AWARDED TO COUNTIES AND CITIES YEAR ENDED JUNE 30 1962 COUNTY PROJECT COWETA Contd PR19439 PR21732 PR42361 PR42401 CRISP PR06782 PR26004 PR38901 CONTRACTOR ALLOTMENTS DADE PR21652 PR25833 PR25834 DAWSON PR40922 PR40923 DECATUR PR20494 DEKALB F001028 SAP1214B7 US13942 DODGE S05743 PR135111 PR135112 PR135113 SAP1525B4 PR18292 PR41531 PR42181 PR4235B1 PR42622 PR43591 Coweta County 521512 Coweta County 1688408 Coweta County 900000 Coweta County 1567074 8591725 Crisp County 428775 Crisp County 4432974 Crisp County 751180 5612929 Dade County 926766 Dade County 19 220 30 Dade County 1606570 4455366 Dawson County 2888168 Dawson County 2280159 5168327 Decatur County 2262989 DeKalb County Water System 3 241 28 DeKalb County 1778720 DeKalb County Water System 1716900 3819748 City of Chauncey 20000 Dodge County 959854 Dodge County 251890 Dodge County 39041 Dodge County 838784 Dodge County 1217218 Dodge County 1671383 Dodge County 522560 Dodge County 2664755 Dodge County 169630 Dodge County 610020 8965135 IBaHB469 STATE HIGHWAY DEPARTMENT OF GEORGIA CONSTRUCTION CONTRACTS AWARDED TO COUNTIES AND CITIES YEAR ENDED JUNE 30 1962 COUNTY PROJECT DOOLY PR16763 PR39982 PR39983 PR39984 PR39985 DOUGHERTY U0006210 U008312 PR42321 PR43821 EARLY PR005911 PR21956 PR21957 ECHOLS PR27104 PR27105 PR37743 PR37744 PR42002 PR42003 PR42012 PR42013 PR42022 PR42023 PR42042 PR42043 EFFINGHAM S09535 PR26753 PR26763 PR26774 PR43091 ELBERT S22151 PR28154 PR41351 PR43241 CONTRACTOR ALLOTMENTS 45 247 43 10 74411 Dooly County 4091027 Dooly County 796407 Dooly County 1494907 Dooly County 736615 Dooly County 801685 7920641 City of Albany 411563 City of Albany 501841 Dougherty County 2342827 Dougherty County 1268512 Early County 301519 Early County 482745 Early County 290147 Echols County 401262 Echols County 132565 Echols County 299922 Echols County 2 13285 Echols County 915360 Echols County 473947 Echols County 915360 Echols County 635377 Echols County 457680 Echols County 197749 Echols County 608550 Echols County 442559 5693616 City of Oliver 5400 Effingham County 829340 Effingham County 829117 Effingham County 829162 Effingham County 166157 2707776 City of Elberton 69505 Elbert County 1616699 Elbert County 1391093 Elbert County 1199636 4276933470 STATE HIGHWAY DEPARTMENT OF GEORGIA CONSTRUCTION CONTRACTS AWARDED TO COUNTIES AND CITIES YEAR ENDED JUNE 30 1962 COUNTY PROJECT EMANUEL PR114510 PR15022 EVANS PR14372 PR14373 PR274011 PR27412 PR27413 FANNIN PR32044 PR32045 PR37662 PR37663 FLOYD SAP1559A7 FORSYTH PR22876 PR22877 FRANKLIN PR06421 PR19863 FULTON 1002015 1002015 1002015 U0061110 10075318 10075318 10085112 SAP1299B3 SAP1929B2 PR42281 PR42451 PR42591 CONTRACTOR ALLOTMENTS Emanuel County 1785079 Emanuel County 1572374 3357453 Evans County 633616 Evans County l 977 64 Evans County 1524813 Evans County 281572 Evans County 422396 3060161 Fannin County 2227490 Fannin County 164863 Fannin County 1241565 Fannin County 1092885 4726803 Floyd County 278042 Forsyth County 2624724 Forsyth County 1073529 3698253 Franklin County 3758270 Franklin County 574898 4333168 Cobb County g 16829 City of Austell t 140 00 City of AtlantaWater and Sewer 783542 City of AtlantaWater and Sewer 920115 Cobb County Water System 376285 City of AtlantaWater and Sewer 2310500 Cities of Hapeville College Park East Point Atlanta 145 256 24 Fulton County 675850 Fulton County 675281 Fulton County 808818 Fulton County 1639313 Fulton County 1189050 24835207 MgHBHnHlHHHHH 471 STATE HIGHWAY DEPARTMENT OF GEORGIA CONSTRUCTION CONTRACTS AWARDED TO COUNTIES AND CITIES YEAR ENDED JUNE 30 1962 COUNTY PROJECT GILMER PR014310 PR014311 PR014313 PR14404 PR19216 PR31504 PR31505 PR31508 PR39203 GLYNN PR36372 PR36373 GORDON PR163510 S18001 PR24449 PR244410 GRADY SAP1344B3 PR33041 GWINNETT PR15303 HABERSHAM SAP13532 PR16452 PR18954 PR19764 PR32675 PR39232 PR44111 HALL PR02546 PR02917 PR11082 PR1283B1 PR190621 PR24203 PR41041 PR42901 CONTRACTOR ALLOTMENTS Gilmer County 767970 Gilmer County 294954 Gilmer County 1282400 Gilmer County 1222503 Gilmer County 599459 Gilmer County 492431 Gilmer County 1767528 Gilmer County 1143900 Gilmer County 1509024 9080169 Glynn County 1938249 Glynn County 1083655 3021904 Gordon County 218400 CityofDalton 1000000 Gordon County 2696070 Gordon County 1025454 Grady County 2958477 Grady County 550384 Gwinnett County Habersham County 4191 Habersham County 589565 Habersham County 6 378 59 Habersham County 370640 Habersham County 29 594 41 Habersham County 934216 Habersham County 408914 6319735 Hall County 385900 Hall County 1870788 Hall County 912000 Hall County 2149072 Hall County 879035 Hall County 1590244 Hall County 487678 Hall County 466000 8740717 49 399 24 35 088 61 15 517 62 472 STATE HIGHWAY DEPARTMENT OF GEORGIA CONSTRUCTION CONTRACTS AWARDED TO COUNTIES AND CITIES YEAR ENDED JUNE 30 1962 COUNTY PROJECT HANCOCK PR41251 HARALSON PR19233 PR19234 SAP1981A7 PR20735 HARRIS PR20674 PR23452 PR26864 PR32353 PR42411 HART PR33661 PR33662 PR3707B2 HEARD PR31062 HENRY PR22015 PR40421 PR40773 PR41021 PR50321 HOUSTON F000135 10075128 SUS11472 IRWIN PR16987 PR22832 PR25408 PR33882 PR41132 PR42191 CONTRACTOR Hancock County Haralson County Haralson County Haralson County Haralson County Harris County Harris County Harris County Harris County Harris County Hart County Hart County Hart County Heard County Henry County Henry County Henry County Henry County Henry County Irwin County Irwin County Irwin County Irwin County Irwin County Irwin County ALLOTMENTS 20 221 24 14 873 58 15 604 72 21 964 07 14 627 45 11 592 00 4 975 50 11 089 80 329 00 3 840 00 24 936 45 17 110 90 12 564 91 9 994 15 7 372 99 14 080 00 20 907 80 8 328 55 City of Perry 70000 City of Perry 1652350 City of Warner Robins 32 374 00 21 579 20 11588 67 27 406 27 15 584 53 3 299 46 8 640 00 67 069 82 31 826 30 54 612 26 16 734 66 60 683 49 49 597 50 88 09813 qqqpiffwsaiM473 STATE HIGHWAY DEPARTMENT OF GEORGIA CONSTRUCTION CONTRACTS AWARDED TO COUNTIES AND CITIES YEAR ENDED JUNE 30 1962 COUNTY PROJECT JACKSON SAP18928 SAP189212 PR21525 PR21526 PR21527 PR3543B1 PR37063 PR40872 PR42641 PR42941 PR42951 PR43001 PR43111 PR43671 JASPER PR42441 JEFFERSON PR128710 PR128711 PR31893 JENKINS PR01137 PR089716 PR089717 JOHNSON PR41031 PR41032 JONES F000426 PR23156 PR3279B1 LAMAR PR0531B1 PR148512 PR16632 PR16697 SAP1917C8 PR42741 CONTRACTOR ALLOTMENTS City of Commerce 625000 Jackson County 294569 Jackson County 1614571 Jackson County 28 10603 Jackson County 2444274 Jackson County 1303446 Jackson County 56788 Jackson County 43132 Jackson County 1590169 Jackson County 1494872 Jackson County 749204 Jackson County 357870 Jackson County 1056000 Jackson County 1568356 16008854 Jasper County Jefferson County 401966 Jefferson County 100087 Jefferson County 9600 Jenkins County 794946 Jenkins County 1908049 Jenkins County 5 25717 Johnson County 1197908 Johnson County 1456800 City of Eatonton 59 u Jones County 825465 Jones County 1562042 Lamar County 1024000 Lamar County 384175 Lamar County 1216657 Lamar County 3540 Lamar County 705020 Lamar County 491462 10 981 51 5980 53 32 287 12 26 547 08 23 934 21 38 563 54474 STATE HIGHWAY DEPARTMENT OF GEORGIA CONSTRUCTION CONTRACTS AWARDED TO COUNTIES AND CITIES YEAR ENDED JUNE 30 1962 COUNTY PROJECT LAURENS PR19252 PR19262 PR32012 PR32013 PR35943 PR39602 PR39612 PR43921 LIBERTY PR16055 LINCOLN PR06523 LOWNDES PR42301 LUMPKIN PR40851 MACON PR133410 MADISON PR01655 PR41291 PR41292 PR42631 MARION SF106418 SAP106419 SF1707A4 SFPR27912 SFPR27913 PR27917 SFPR27919 PR279110 PR279114 SFPR2791li PR35793 CONTRACTOR ALLOTMENTS Laurens County 7 30985 Laurens County 1076406 Laurens County 35307 Laurens County 600854 Laurens County 1188068 Laurens County 1306972 Laurens County 17072 75 Laurens County 252514 6898381 Liberty County 39 350 56 Lincoln County 1218581 Lowndes County 227780 Lumpkin County 2433256 Macon County 688297 Madison County 2171056 Madison County 19 473 60 Madison County 1710206 Madison County 313005 6141627 City of Buena Vista 78540 Marion County 58878 City of Buena Vista 645 85 City of Buena Vista 79275 City of Buena Vista 16226 City of Buena Vista 379800 City of Buena Vista 1013 25 Marion County 447046 City of Buena Vista 203880 City of Buena Vista 63000 Marion County 394799 475 STATE HIGHWAY DEPARTMENT OF GEORGIA CONSTRUCTION CONTRACTS AWARDED TO COUNTIES AND CITIES YEAR ENDED JUNE 30 1962 COUNTY PROJECT MARION Contd PR35794 PR41123 PR41124 McDUFFIE PR148813 McINTOSH PR15017 PR15018 PR15019 MERIWETHER SAP05976 SAP05977 SAP05979 PR0926B6 PR12567 SAP1512A5 PR16199 PR19813 PR22733 MITCHELL PR134416 PR13569 PR135610 SAP1375B6 SAP1375B7 PR16083 SAP163812 PR50061 MONROE PR00294 PR17343 PR199615 PR199616 MONTGOMERY PR15575 PR15576 PR15578 PR38652 CONTRACTOR ALLOTMENTS Marion County 576000 Marion County 13298 Marion County 38392 2615044 McDuffie County 1451827 Mclntosh County 4545599 Mclntosh County 174616 Mclntosh County 89360 4809575 Meriwether County 4189665 Meriwether County L 8636 Meriwether County 935 22 Meriwether County 225580 Meriwether County 4 62923 Meriwether County 91094 Meriwether County 1848726 Meriwether County 154462 Meriwether County 164947 7416955 Mitchell County 389578 MitcheU County 1092589 Mitchell County 93868 Mitchell County 851656 Mitchell County 957952 Mitchell County 1267776 Mitchell County 1515368 Mitchell County 349300 6518087 Monroe County 995331 Monroe County 768000 Monroe County 895726 Monroe County 289151 2948208 Montgomery County 9 699 98 Montgomery County 3 327 14 Montgomery County L 28659 Montgomery County 12 625 66476 STATE HIGHWAY DEPARTMENT OF GEORGIA CONSTRUCTION CONTRACTS AWARDED TO COUNTIES AND CITIES YEAR ENDED JUNE 30 1962 COUNTY PROJECT MONTGOMERY PR38653 PR43351 MORGAN PR32643 PR32645 PR3600B5 MUSCOGEE F0004114 PR43191 OGLETHORPE PR17282 PAULDING PR28393 PR39353 PEACH PR237912 PICKENS PR5013B1 PR5013B2 PIERCE SAP1704B9 PR206011 PR38103 PIKE PR39502 PR42311 POLK PR07832 PR08402 PR08486 PR09992 PR23851 CONTRACTOR ALLOTMENTS Montgomery County 60042 Montgomery Connty 37 86424 65 40403 Morgan County 1345011 Morgan County 1156172 Morgan County 1170069 3671252 City of Talbotton 235600 Muscogee County 1352884 1588484 Oglethorpe County 898145 Pauldlng County 2213835 Paulding County 1276830 3490665 Peach County 1034914 Pickens County 2233150 Pickens County 436800 2669950 Pierce County 555800 Pierce County 1083927 Pierce County 3621340 5261067 Pike County 624832 Pike County 707995 1332827 Polk County 2257586 Polk County 1195014 Polk County 1135947 Polk County 601455 Polk County 829311 6019313 H477 STATE HIGHWAY DEPARTMENT OF GEORGIA CONSTRUCTION CONTRACTS AWARDED TO COUNTIES AND CITIES YEAR ENDED JUNE 30 1962 COUNTY PROJECT PULASKI PR228629 PR39061 PUTNAM PR50091 PR50092 RABUN PR31753 PR42511 RANDOLPH PR159110 PR17231 PR17232 RICHMOND F0043116 PR02001 SAP07902 PR24287 PR27355 ROCKDALE PR19933 S21741 PR26662 SCHLEY PR31108 SCREVEN PR02947 S09535 SEMINOLE SAP11393 PR15585 PR20198 PR41341 CONTRACTOR ALLOTMENTS Pulaski County 186529 Pulaski County 1560877 1747406 Putnam County 1078416 Putnam County 1127246 2205662 Rabun County 520384 Rabun County 461792 982176 Randolph County 475500 Randolph County 1004451 Randolph County 1002803 2482754 Richmond CountySewer Water 14 54200 Richmond County 84010 Richmond County 263899 Richmond County 1191388 Richmond County 450000 3443497 Rockdale County 1481577 City of Conyers 551100 Rockdale County 772500 2805177 Schley County 802620 Screven County 759471 City of Oliver 54000 813471 Seminole County 1308249 Seminole County 55643 Seminole County 2815852 Seminole County 931311 5111055478 STATE HIGHWAY DEPARTMENT OF GEORGIA CONSTRUCTION CONTRACTS AWARDED TO COUNTIES AND CITIES YEAR ENDED JUNE 30 1962 COUNTY PROJECT SPALDING PR40651 PR40652 PR43321 STEPHENS PR00505 PR08813 PR30682 PR43551 PR43561 STEWART PR24683 PR24684 PR4180A1 SUMTER PR10357 PR231217 PR231218 PR33333 PR37871 PR37881 TALBOT F0004114 PR17462 PR23093 PR36184 PR39482 TALIAFERRO PR16216 TATTNALL PR23285 PR242911 PR295410 PR39282 PR40042 TAYLOR PR37503 CONTRACTOR ALLOTMENTS Spalding County 1933786 Spalding County 2234304 Spalding County 864000 5032090 Stephens County 273152 Stephens County 5 580 30 Stephens County 3188995 Stephens County 368800 Stephens County 370410 4759387 Stewart County 420210 Stewart County 689144 Stewart County 1287160 2396514 Sumter County 62880 Sumter County 4 549 90 Sumter County 17 626 99 Sumter County 1978748 Sumter County 2213278 Sumter County 3250678 9723273 City of Talbotton 524400 Talbot County 533046 Talbot County 285522 Talbot County 755194 Talbot County 580908 2679070 Taliaferro County 1262350 Tattnall County 381754 Tattnall County 488099 Tattnall County 1619189 Tattnall County 251926 Tattnall County 481954 3222922 Taylor County 35000 iHiHH479 STATE HIGHWAY DEPARTMENT OF GEORGIA CONSTRUCTION CONTRACTS AWARDED TO COUNTIES AND CITIES YEAR ENDED JUNE 30 1962 COUNTY PROJECT TELFAIR PR03043 SAP10197 PR125840 PR15605 PR17673 SAP19197 PR20225 PR4235A1 TERRELL PR13366 PR30144 PR36852 PR36853 PR36871 THOMAS PR12617 PR202513 PR42051 TIFT PR146520 PR20803 TOOMBS SUS17621 PR29127 TOWNS PR40431 PR40432 TROUP F001018 10085119 PR25212 PR42371 PR43951 TURNER PR3999 1 CONTRACTOR ALLOTMENTS Telfair County 4189317 Telfair County 2195613 Telfair County 2217770 Telfair County 1959300 Telfair County 887613 Telfair County 100000 Telfair County 2897958 Telfair County 3230288 Terrell County 1140844 Terrell County 77293 Terrell County 1185676 Terrell County 1575374 Terrell County 1194075 Thomas County 200900 Thomas County 723840 Thomas County 9 568 95 Tift County 920261 Tift County 1472456 City of Vidalia 90736 Toombs County 1234624 Towns County 1923688 Towns County 2009482 City of West Point 1108975 City of West Point 1053100 Troup County 1143031 Troup County 1290000 Troup County 436667 Turner County 176 778 59 51 732 62 18 816 35 23 92717 13 253 60 39 331 70 50 317 73 6 720 00480 STATE HIGHWAY DEPARTMENT OF GEORGIA CONSTRUCTION CONTRACTS AWARDED TO COUNTIES AND CITIES YEAR ENDED JUNE 30 1962 COUNTY PROJECT TWIGGS PR1454B3 PR1454B4 UNION PR02626 PR50141 PR50142 UPSON SAP1785B3 PR23547 PR42111 WALKER F001736 F0017312 PR19197 PR23523 PR42101 WALTON PR17626 PR22424 PR35873 PR38672 WARE PR20315 PR40081 PR40091 WARREN PR37115 WASHINGTON SAP1125A9 PR34611 CONTRACTOR ALLOTMENTS Twiggs County 1832655 Twiggs County 3242315 Union County 1524364 Union County 592400 Union County 13 877 51 Upson County 626198 Upson County 1065551 Upson County 474687 City of LaFayette 1940760 City of Rossville 75228 Walker County 1104000 Walker County 534520 Walker County 2257296 Walton County 2202467 Walton County 973414 Walton County 1273364 Walton County 1369000 Ware County 1606845 Ware County 610020 Ware County 366000 Warren County Washington County 3 348 50 Washington County 17 485 56 50 749 70 35 04515 21 664 36 59 118 04 58 182 45 25 828 65 9 316 75 20 834 06 Mil481 STATE HIGHWAY DEPARTMENT OF GEORGIA CONSTRUCTION CONTRACTS AWARDED TO COUNTIES AND CITIES YEAR ENDED JUNE 30 1962 COUNTY PROJECT CONTRACTOR ALLOTMENTS WAYNE PR24734 Wayne County 3 726 86 PR50231 Wayne County 781147 1153833 WHITE SAP1043B12 White County 133099 PR15977 White County 1071121 PR16804 White County 854400 PR29608 White County 1200000 PR35192 White County 298000 PR35193 White County 1342400 PR43661 White County 966240 5865260 WHITFIELD 10075310 City of Dalton Lights Water and Sinking Fund 1510857 WILCOX PR17947 Wilcox County 1520802 PR17954 Wilcox County 1063600 PR18012 Wilcox County 921131 3505533 WILKES PR01745 Wilkes County 1189675 WORTH PR20148 Worth County 1157380 PR38422 Worth County 613985 PR41541 Worth County 615011 2386376 Total 608364504 Georgia Laws 1949 Page 274That the State Highway Director andor the State Highway Department be and they are hereby prohibited from negotiating contracts with any person firm or corporation for the construction of high ways roads and bridges except contracts with counties for work to be performed by convict labor or county forces and not otherwise 482 STATE HIGHWAY DEPARTMENT OF GEORGIA CONSTRUCTION CONTRACTS AWARDED TO COUNTIES AND CITIES YEAR ENDED JUNE 30 1962 Georgia Laws 1949 Page 277The State Highway Board is hereby em powered to contract with the counties for the construction of rural post roads and bridges upon such terms as they are empowered to contract for the con struction of any roads on the State Highway System That all such contracts made by the State Highway Department with the counties shall not be subject or transferred to any other person firm or corporation but shall be performed by the counties with convict labor or county forces and not otherwise That the State Highway Department will not be liable and will not be authorized to pay out any funds upon a contract for construction executed between the State Highway Department and the counties unless the work is performed by convict labor or county forces This provision shall apply to and give authority for construction of roads and bridges on the State Highway System on the same terms and conditions as for the construction of rural post roads and bridges This provision is not to interfere with the authority of the State Highway De partment in planning furnishing plans and specifications and engineering supervision over roads and bridges being constructed by counties with convict labor or other county forces under contract with the State Highway Depart ment Georgia Laws 1951 Page 41Contracts with political subdivisions or other departments of the State which shall be let at the average bid price of the same kind of work let to contract after advertisement during the period of sixty days prior to the letting of the contract an HSTATE HIGHWAY DEPARTMENT OF GEORGIA REIMBURSEMENT AGREEMENTS WITH PUBLIC UTILITIES FOR CHANGING FACILITIES YEAR ENDED JUNE 30 1962 483 COUNTY PROJECT ApplingS09663 S09663 S11443 S14923 S14923 Bacon Baldwin Banks S09663 S09663 U004224 SUS06869 SUS06869 SUS06869 10085216 10085216 S21962 BartowF001818 F001818 F001818 Ben HillS12501 BrantleyFG008514 S06151 BullochS11271 S11271 S11271 ButtsS15672 S15672 Camden812613 CatoosaF0017312 CharltonS18552 ChathamFG000921J F004126 F004126 F006417 U011113 U011113 U011113 UTILITY Elec Memb Corp 64758 Misc Public Utilities 829 Elec Memb Corp 168033 Elec Memb Corp 89259 Misc Pub Utilities 24621 3 Elec Memb Corp 1230391 Misc Pub Utilities 15758 Georgia Railway 153812 Sou Natural Gas 263224 Ga Power Co 63687 Misc Pub Utilities 204710 Elec Memb Corp 26464 Misc Pub Utilities 5801 Elec Memb Corp 65646 Louisville Nashville Railroad 333030 Sou Bell Tel Tel Co 396740 Ga Power Co 994095 Elec Memb Corp Atlantic Coast Line Ry 1587200 Atlantic Coast Line Ry 25000 Elec Memb Corp 177400 Ga Power Co 66100 Misc Pub Utilities 362300 Sou Bell Tel Tel Co 96823 Elec Memb Corp 199558 Elec Memb Corp Elec Memb Corp Elec Memb Corp Misc Pub Utilities 2490500 Sou Natural Gas 5 554 00 Misc Pub Utilities 2087334 Savannah Elect Pwr Board 49 92106 Sou Bell Tel Tel Co 99900 Misc Pub Utilities 19750 Savannah Elect Power Board 2210388 347500 12 461 49 6 854 33 97911 17 238 65 2 358 61 16122 00 6 058 00 2 963 81 884 69 652 50 1 423 77 124 553 78484 STATE HIGHWAY DEPARTMENT OF GEORGIA REIMBURSEMENT AGREEMENTS WITH PUBLIC UTILITIES FOR CHANGING FACILITIES YEAR ENDED JUNE 30 1962 COUNTY Chattooga Cherokee Clayton Clinch Cobb Coffee Columbia PROJECT S13631 S13631 S13631 S08612 S08612 S16641 S16641 10085112 10085112 10085112 10085112 10085112 10085112 10085112 812231 S12231 1002015 1002015 1002015 1002015 1002015 1002015 10075318 10075318 10285116 S16641 S16641 F010514 F010514 F010514 F010514 S12802 S12802970 S17301 S17301 SSG21201 SSG21201 SSG21201 SSG21201 UTILITY Central of Ga Ry 151000 Ga Power Co 510483 Misc Pub Utilities 53780 Sou Bell Tel Tel Co 54603 Elec Memb Corp 137500 Sou Bell Tel Tel Co 27327 Elec Memb Corp 86059 Central of Ga Ry 3487228 Fed Aviation Agency 1632024 Sou Bell Tel Tel Co 6343744 Atlanta Gas Light 29889 36 Ga Power Co T 3286590 Atlanta Transit System 21 330 72 Misc Pub Utilities 321228 Elec Memb Corp 147730 Misc Pub Utilities 58090 Southeastern Pipe Line 1977800 Atlantic Coast Line Ry 6 415 76 Sou Bell Tel Tel Co 1278685 Atlanta Gas Light Co 4 755 40 Elec Memb Corp 27222 Ga Power Co 1273699 Ga Power Co 276212 Ga Power Co 49876 Elec Memb Corp 27073 Sou Bell Tel Tel Co 2377 Elec Memb Corp 7484 Atlantic Coast Line Ry 3183 00 Western Union 4115 00 Elec Memb Corp 208123 Misc Pub Utilities 20868 Elec Memb Corp 777723 Misc Pub Utilities 65648 Elec Memb Corp 380129 Ga Power Co 41061 Atlantic Coast Line Ry l 700 00 Sou Bell Tel Tel Co 792900 Western Union 416500 Ga Power Co 1376400 7 152 63 3 054 89 201 928 22 2 058 20 60 375 44 22 233 52 27 558 00 HH MM485 STATE HIGHWAY DEPARTMENT OF GEORGIA REIMBURSEMENT AGREEMENTS WITH PUBLIC UTILITIES FOR CHANGING FACILITIES YEAR ENDED JUNE 30 1962 UTILITY Georgia Railroad 1898582 Sou Bell Tel Tel Co 1792559 Western Union 111300 Ga Power Co 690341 A T T Co 12369 Sou Bell Tel Tel Co 1011432 Elec Memb Corp 157614 Ga Power Co 689887 Postal Tel Cable Co 3 888 34 Ga PowerCo 568809 7321727 Sou Railroad System 150000 Elec Memb Corp 404400 Elec Memb Corp 6 53727 1208127 Seaboard Airline Ry 822300 Western Union 11200 Ga PowerCo 159546 Ga PowerCo 391472 1384518 Central of Ga Ry 114000 Sou Natural Gas 215000 Elec Memb Corp 22300 Misc Pub Utilities 92100 Savannah Elect Power Bd 2 40800 Ga Power Co Sou Bell Tel Tel Co 233176 Elec Memb Corp 550466 Misc Pub Utilities 51356 Sou Bell Tel Tel Co 250000 Elec Memb Corp 191528 Ga PowerCo 226193 Sou Railroad System 1752244 Elec Memb Corp 1428593 Misc Pub Utilities 256300 Elec Memb Corp 351589 Misc Pub Utilities 77074 Elec Memb Corp 546558 Ga Power Co 87193 Misc Pub Utilities 10176 4509727 COUNTY PROJECT DeKalb F001028 F001028 F001028 F001028 10020210 F0061113 F0061113 F0061113 US13942 US13942 Dodge S05743 S05743 S18631 Dougherty U0006210 U0006210 U0006210 U008312 Effingham S07228 S09535 S09535 S09535 S09535 Elbert S22151 Evans S07337 S07337 S07337 Forsyth S23501 S23501 S23501 Franklin 1008528 10085211 10085211 10085216 10085216 S22281 S22281 S22281 6 842 00 2 414 02 8 349 98 6 677 21486 STATE HIGHWAY DEPARTMENT OF GEORGIA REIMBURSEMENT AGREEMENTS WITH PUBLIC UTILITIES FOR CHANGING FACILITIES YEAR ENDED JUNE 30 1962 COUNTY PROJECT Fulton1002015 1002015 1002015 1002015 1002015 1002015 1002016 1002016 1002016 U0061110 U0061110 U0061110 U0061110 10075318 10075318 10085112 10085112 10085112 10085112 10085112 10085112 10085112 10285116 GlynnFG000815 S06151 GordonS18001 S18001 S18001 GreeneS07833 GwlnnettF0061113 F0061113 F0061113 HabershamS17772 HancockS21311 821311 S21311 S21311 Haralson S16181 S16181 S16181 UTILITY Southeastern Pipe Line 1212200 Atlantic Coast Line Ry 3 93224 Sou Bell Tel Tel Co 783711 Atlanta Gas Light Co 2 914 60 Elec Memb Corp 16685 Ga Power Co 780654 Central of Ga Ry 1572000 Southern Ry System 551000 Western Union 127000 Sou Bell Tel Tel Co 3297476 Atlanta Gas Light Co 1640600 Ga Power Company 5341555 Atlanta Transit System 2 009 00 Sou Bell Tel Tel Co 2 76213 Ga Power Co 49876 Central of Ga Ry 6199516 Fed Aviation Agency 2901374 Sou Bell Tel Tel Co 11277768 Atlanta Gas Light Co 53136 64 Ga Power Co 5842828 Atlanta Transit System 37 921 28 Misc Pub Utilities 571072 Elec Memb Corp 48129 52481033 Atlantic Coast Line Ry 17 49300 Atlantic Coast Line Ry 25000 Sou Ry System 120000 Sou Bell Tel Tel Co 134600 Elec Memb Corp 70000 A T T Co Sou Bell Tel Tel Co 302116 Elec Memb Corp 47079 Ga Power Co 206071 Elec Memb Corp Sou Bell Tel Tel Co 119990 Elec Memb Corp 80420 Ga Power Co 329153 Misc Pub Utilities 261418 Plantation Pipe Line 995974 Sou Bell Tel Tel Co 117502 Elec Memb Corp 245980 1359456 17 74300 3 246 00 212 00 5 552 66 742 06 7 909 81 HHH ssmm487 Houston STATE HIGHWAY DEPARTMENT OF GEORGIA REIMBURSEMENT AGREEMENTS WITH PUBLIC UTILITIES FOR CHANGING FACILITIES YEAR ENDED JUNE 30 1962 COUNTY HartI00852S S07841 S07841 Irwin Jenkins Jones Jackson Laurens MaconSG06823 MuscogeeF0004114 F0004114 F0004114 Oglethorpe PROJECT UTILITY Sou Railroad System 1073956 Ga Power Co 194312 Misc Pub Utilities 150000 1418268 Central of Ga By 201000 Electric Memb Corp 209667 Ga Power Co 535367 Misc Pub Utilities 684500 Elec Memb Corp 108239 Ga Power Co 39269 Misc Pub Utilities 9552 Flint Elec Memb Corp 4 75400 22 62994 Sou Bell Tel Tel Co 49255 Elec Memb Corp 819111 8 683 66 Misc Pub Utilities 477302 Sou Bell Tel Tel Co 18142 Elec Memb Corp 290 58 5 24502 Elec Memb Corp 70830 Ga PowerCo 21520 92350 Elec Memb Corp 63554 Misc Pub Utilities 117987 Southern Ry System 543000 724541 Sou Bell Tel Tel Co 610000 Western Union 500000 Elec Memb Corp 752000 Ga PowerCo 367900 Puriland Tel Co 115000 Elec Memb Corp 2 497 35 25946 35 Atlantic Coast Line Ry 1426800 Elec Memb Corp 204940 Ga PowerCo 21856 Misc Pub Utilities 4 737 42 7 005 38 S21641 Elec Memb Corp 52000 S21641 Misc Pub Utilities 119201 171201 10075128 10075128 10075128 10075128 10075130 10075130 10075130 SUS11472 S17402 S17402 SAP18928 S24341 S24341 S13201 S13201 S09645 S09645 S09646 1001618 1001618 1001618 1001618 1001618 S16421488 STATE HIGHWAY DEPARTMENT OF GEORGIA REIMBURSEMENT AGREEMENTS WITH PUBLIC UTILITIES FOR CHANGING FACILITIES YEAR ENDED JUNE 30 1962 PeachFG000138 10075130 10075130 10075130 PolkS16181 S16181 S16181 PulaskiF000223 RandolphS11891 S16622 S16622 Richmond Rockdale Talbot TattnalL Terrell COUNTY PROJECT UTILITY Central of Ga Ry 2009400 Elec Memb Corp 162359 Ga Power Co 539 04 Misc Pub Utilities 14318 Plantation Pipe Line 203 26 Sou Bell Tel Tel Co 2398 Elec Memb Corp 5020 Misc Pub Utilities Elec Memb Corp 38612 Elec Memb Corp 72456 Misc Pub Utilities 133852 Sou Bell Tel Tel Co 16 652 00 Elec Memb Corp 792100 Ga Power Co 18o2200 Misc Pub Utilities 301900 A T T Co 46531 Sou Bell Tel Tel Co 5 89500 Elec Memb Corp 1036600 Ga Power Co 947000 Sou Natural Gas Co 215000 Elec Memb Corp 356669 Elec Memb Corp 22300 Elec Memb Corp 245988 Misc Pub Utilities 92100 Savannah Elect Power Bd 2 408 00 Elec Memb Corp 456160 Ga Power Co 48644 Misc Pub Utilities 1054458 Central of Ga Ry 830000 Sou Bell Tel Tel Co 206779 Elec Memb Corp 488149 Misc Pub Utilities 45542 Elec Memb Corp 72457 Misc Pub Utilities 133851 Screven F0043ll6 F0043116 F0043116 F0043116 10020210 S21741 S21741 S21741 S09535 S09525 S09535 S09525 S09535 S09535 F0004114 F0004114 F0004114 S16483 S07337 S07337 S07337 S16622 S16622 22 449 81 27744 411 90 2 449 20 45 614 00 26 196 31 11 728 57 23 892 62 7 404 70 2 063 08 HHSTATE HIGHWAY DEPARTMENT OF GEORGIA REIMBURSEMENT AGREEMENTS WITH PUBLIC UTILITIES FOR CHANGING FACILITIES YEAR ENDED JUNE 30 1962 489 COUNTY PROJECT ThomasF000617 F000617 ToombsFG003819 SUS17621 TroupF001018 F001018 F001018 10085119 10085119 S20951 S20951 Union Walker Walton S10051 F0017312 S12931 S12931 S0920l S09201 Wayne Whitfleld Wilkes S11444 S11444 S14923 S14923 10075310 10075310 10075310 10075310 S14462 S14462 S14462 UTILITY Elec Memb Corp 134757 Misc Pub Utilities 264114 S Seaboard Airline Ry 1826100 Ga Power Co 31549 Elec Memb Corp 37973 Ga Power Co 3892200 Misc Pub Utilities 255575 Elec Memb Corp 401634 Misc Pub Utilities 709045 Sou Bell Tel Tel Co 123763 Elec Memb Corp 61589 Elec Memb Corp Elec Memb Corp 65250 Ga Power Co 396110 Misc Public Utilities 593 45 Sou Bell Tel Tel Co 52184 Elec Memb Corp 135830 Elec Memb Corp 191659 Misc Pub Utilities 111461 Elec Memb Corp 33014 Misc Pub Utilities 8207 Sou Bell Tel Tel Co 6 758 85 Elec Memb Corp 350000 Ga Power Co 12399 Misc Pub Utilities 750000 Elec Memb Corp 74000 Ga PowerCo 96156 Misc Pub Utilities 185928 Total 3 988 71 18 576 49 54 817 79 1 575 00 5 207 05 1 880 14 3 443 41 17 882 84 3 560 84 1 623 98311 490 STATE HIGHWAY DEPARTMENT OF GEORGIA CONSTRUCTION CONTRACTS WITH OTHER STATE FACILITIES YEAR ENDED JUNE 30 1962 BALDWIN U004224 Milledgeville State Hospital 15 67817 SUS06869 Milledgeville State Hospital 930 65 EVANS 10085211 Ga Historical Commission 455000 SUS06869 Milledgeville State Hospital 93065 LEE PRCF12894 Department of Corrections Total 16 608 82 5 480 65 5 407 31 27 496 78 Note Georgia Laws 1951 page 41 Contracts with political subdivisions or other departments of the State which shall be let at the average bid price of the same kind of work let to contract after advertisement during the period sixty days prior to the letting of the contract TOWWWKSW491 STATE HIGHWAY DEPARTMENT OF GEORGIA STATEMENT OF ALLOTMENTS FOR CONSTRUCTION WORK PROJECTS BY STATE FORCES YEAR ENDED JUNE 30 1962 COUNTY PROJECT AtkinsonSFPR02977 SFPR0388A6 SF0906C7 BakerSF2004B1 BaldwinSFPR188016 BanksSFPR18923 SFPR18925 SFPR20572 SFPR20573 ALLOTMENTS 7 471 74 9 860 40 8 600 00 11 359 75 1 490 78 1 750 00 7 480 00 25 93214 1 980 00 1198 65 22 080 53 Barrow Bartow SF09836 REC12931 SF1760A6 SFPR19564 SF09998 SFPR42502 SFPR4250 SFPR4250 SFPR42505 SFPR42506 SFPR42507 SFPR42508 SFPR42509 SFPR425010 Brantley Bryan SF1777B14 SF059113 REC059114 REC1401A1 SFPR30404 BullochREO108011 REC1345A1 CalhounREC1041B4 CamdenSF1791B23 CandlerSF1403A1 REC1663A7 SF1724B1 SFPR44161 6 459 86 35 11200 3 500 00 5 422 50 800 00 350 00 1 857 45 1 667 40 1 575 70 1 157 80 876 75 1 891 05 1 247 40 1169 00 1 739 20 1 713 09 51 535 00 618310 5 280 00 22 395 00 1 987 59 21 720 00 4 065 50 1 900 00 50 494 36 12 592 55 6 064 50 61170 39 27 675 00 17 278 80 21 85910 29 673 09492 STATE HIGHWAY DEPARTMENT OF GEORGIA STATEMENT OF ALLOTMENTS FOR CONSTRUCTION WORK PROJECTS BY STATE FORCES YEAR ENDED JUNE 30 1962 COUNTY PROJECT ALLOTMENTS CarrollREC1096A4 157500 REC12352 528500 686000 CatoosaSF16766 361375 REC1884A2 56 056 00 SF1884A3 80000 6046975 ChattahoocheeSFPR34414 1485268 ChattoogaSFPR232910 238 00 Cherokee SF1929A1 200000 SFPR44411 6 16000 8 16000 larkeSF1872C1 li76000 ClaySFPR00586 427500 ClaytonREC1055B6 1500000 REC1055B7 9574 40 SF1824C7 96890 2554330 CoffeeSF13642 84o7o0 SFPR42841 14250 982 50 ColumbiaSF107820 491955 CookSF1820A4 257850 SFPR26993 1710750 1968600 CowetaSF0977B10 1 418 00 DawsonSFPR14933 394458 SFPR42381 739200 1133658 Decatur KFi J idrf85 2415650 DodgeREC12241 4565000 SFPR42621 l 47380 47 12380 DoolySF1808A4 155200 ElbertSFPR13543 22201 00 EmanuelSFPR11603 1974720 SFPR12817 20000 REC1663B5 1 560 00 REC17243 28 160 10 REC1902A1 56 67210 REC198710 49 632 00 SFPR42551 206616 SFPR43081 135520 15939276 MB493 STATE HIGHWAY DEPARTMENT OF GEORGIA STATEMENT OF ALLOTMENTS FOR CONSTRUCTION WORK PROJECTS BY STATE FORCES COUNTY YEAR ENDED JUNE 30 1962 PROJECT Franklin 1M Gilmer LSI m Evans SFPR274010 FanninVREC0995A5 SFPR20836 Forsyth SFPR192811 SFPR192812 SFPR192813 SFPR43471 SFPR159410 SFPR42581 REC0995B5 SF1051A10 SF1051A11 SF1948B6 SFPR31835 SFPR31836 SFPR31837 Glascock Glynn Gordon SFPR14866 SF118818 SF1791A24 REC1694B3 SF1694B4 Greene SFPR16787 GwinnettSFPR43481 HabershamSF1807A2 SFPR222314 Hall ALLOTMENTS 6 652 80 1 471 35 1 848 00 218100 8 096 00 1 456 20 1 00000 1 590 50 14 234 80 53000 85500 98500 3 413 20 642 25 586 95 8147 25 8 096 29 2217600 12 350 00 1 013 36 5 455 00 480 00 812415 13 581 20 2 590 50 21 247 20 261 00 16 243 54 34 526 00 10 499 05 10 291 00 6 468 36 SF1179B7 38 751 64 REC1363B1 19 747 20 SF13981 6 606 25 SF14041 15 000 00 SFPR17815 140000 SFPR190622 5 08640 SFPR190624 2115 00 SFPR190625 40026 50 SF1965C12 969 60 SF19736 1100 00 130 802 59 494 STATE HIGHWAY DEPARTMENT OF GEORGIA STATEMENT OF ALLOTMENTS FOR CONSTRUCTION WORK PROJECTS BY STATE FORCES YEAR ENDED JUNE 30 1962 COUNTY PROJECT HarrisREC0586A5 REC1185A9 REC1690B5 SF1809A9 SFPR32354 HartSFPR25315 HeardSFPR42331 HenrySFPR1367C2 JacksonSF09836 SFPR1102A12 SF13781 REC13812 REC13852 SFPR17227 SFPR18922 SFPR18924 SFPR18925 SF189214 SF1962B6 SF19736 SF1973A5 SFPR23144 SFPR26414 SFPR308410 SFPR40622 SFPR42291 SFPR42292 SFPR42721 SFPR43131 SFPR43451 JasperSFPR163810 SFPR44281 JeffersonSFPR14358 SFPR19017 JenkinsSFPR05354 JohnsonSF1242B13 LanierSF1136B10 LaurensSFPR31302 SFPR31303 ALLOTMENTS 18 021 76 35 621 52 7 356 69 2 485 38 4 182 90 11 996 89 22 056 00 29 198 40 22 915 20 32 329 40 15 239 50 6 686 00 2 509 00 1 219 72 10 583 65 29725 1 100 00 55000 5 212 09 6 459 10 2 275 50 16 192 00 1 109 40 12 202 50 6 890 50 3 050 80 1091100 1 200 00 1 172 80 8 041 64 67 668 25 15 723 60 8 538 50 3 797 95 220 983 90 2 372 80 2 480 00 10 521 64 2 053 45 65000 20000 5 005 00 13 238 30 18 243 30 mm495 STATE HIGHWAY DEPARTMENT OF GEORGIA STATEMENT OF ALLOTMENTS FOR CONSTRUCTION WORK PROJECTS BY STATE FORCES COUNTY YEAR ENDED JUNE 30 1962 PROJECT LibertyREC1721C13 REC1898B18 Lincoln Lowndes Lumpkin Macon Madison Marion SF0961A9 SFPR111810 SFPR29342 REC1683A7 REC1047C3 SF17264 SFPR20528 SFPR13349 SF1788B5 SF1872C1 SFPR43501 SF1064A2l SF1707A4 SF1707A5 SFPR2101B3 SFPR27919 SFPR279111 SFPR279112 SFPR279113 SFPR279115 SFPR279116 SFPR279117 SFPR279118 MGDuffieSFPR1488l5 MclntoshREC13003 SF1836B19 REC1898A12 MeriwetheraVP6 SF1651A28 SFPR43651 ALLOTMENTS 7 708 80 4 728 06 2 51312 1 00000 43000 24147 20 2 225 49 8 007 00 1 428 75 462 50 1 760 00 6 260 50 79400 23 74874 166195 1 271 50 25 640 28 29 961 60 5 793 66 558 40 4103 60 4 902 20 932 95 7 388 58 6 012 86 4 280 00 19 220 60 6 995 20 117810 9 709 50 12 436 86 394312 3812280 34 379 69 189125 8020 50 106 757 46 20 343 40 29 51346 17 882 80496 STATE HIGHWAY DEPARTMENT OF GEORGIA STATEMENT OF ALLOTMENTS FOR CONSTRUCTION WORK PROJECTS BY STATE FORCES YEAR ENDED JUNE 30 1962 COUNTY PROJECT ALLOTMENTS MillerSFPR30112 8 657 37 MitchellSFPR02515 5 225 MontgomerySFPR15577 100000 SFPR43353 25000 125000 MurraySF0806A14 15290 SFPR42461 498330 513620 NewtonSF11387 OconeeSFPR14623 i356J0 PeachSFPR237911 122290 SFPR32083 305425 427715 PikeSFPR42611 96250 PolkSFPR15533 li05000 PulaskiSFPR43262 36moo PutnamSFPR15185 471417 REC1633B9 10 20800 1492217 QuitmanSFPR17115 223245 RabunREO12832 3205957 SF13542 201635 SFPR13962 3 83320 REC1951B9 21 30909 SFPR43101 3 804 51 SFPR43491 191340 6493612 SchleySFPR31107 178276 ScrevenSF092812 75000 SF092813 565250 640250 SeminoleSFPR01716 250000 SF0917A6 959430 12 09430 StephensREC1382A2 2310455 SFPR15138 402 00 SFPR41212 79485 2430140497 m STATE HIGHWAY DEPARTMENT OF GEORGIA STATEMENT OF ALLOTMENTS FOR CONSTRUCTION WORK PROJECTS BY STATE FORCES YEAR ENDED JUNE 30 1962 PROJECT ALLOTMENTS COUNTY Talbot REC1690A7 SFPR178513 SFPR178514 SFPR39483 TaylorSF1097A9 TelfairSFPR113711 SFPR113712 REC15965 REC1919A8 TiftSF1799C5 ToombsSF1510C9 TownsSFPR165412 SFPR165413 SF1753A5 SF1800A11 sir I Treutlen SFPR02601 SFPR10932 REC15103 SFPR203924 SFPR203926 SFPR203927 SFPR203928 SFPR203929 SFPR203930 SFPR26213 SFPR33205 SFPR40171 SFPR40172 SFPR40181 SFPR40201 SFPR40841 SFPR4091A2 Union REC13951 SFPR18356 SFPR42891 41 945 31 1 994 32 123 51 368 72 39 700 00 48 350 00 22 048 00 39 700 00 44 431 86 518 73 149 798 00 616 00 18187 50 810 80 200 00 17 952 00 10 771 20 2 997 89 13 630 84 7 476 38 3 265 57 3529 64 13 905 64 8 235 88 16 480 70 32 946 01 36 344 47 16108 06 44 404 55 39 720 49 5 964 70 67 843 70 45 854 20 12 945 60 1 262 00 1 215 50 7199 56 19 814 30 341 57772 60 061 80498 STATE HIGHWAY DEPARTMENT OF GEORGIA STATEMENT OF ALLOTMENTS FOR CONSTRUCTION WORK PROJECTS BY STATE FORCES YEAR ENDED JUNE 30 1962 C0UNTY PROJECT ALLOTMENTS UpsonSFPR23548 2 275 00 WalkerREC13961 42 942 78 WareREC1780A11 2 0io 54 WarrenSFPR25232 112200 WashingtonSFPR120615 20684 SFPR120616 l 880 00 REC12504 16 649 49 SFPR17365 10 671 61 SFPR19094 132000 3072794 WebsterSFPR18393 290842 WheelerSFPR03874 150000 SFPR050310 3 000 00 SF1663D4 8 012 90 SF1759B3 2 195 00 SFPR30263 1 500 00 SFPR43961 675350 2296140 White SFPR42731 li80000 Whitfield REC1278A2 i895150 WilkesSFPR16895 97500 REC1994C3 40832 10 41807 10 Total 252696192499 STATE HIGHWAY DEPARTMENT OF GEORGIA ALLOTMENTS FOR PURCHASE OF RIGHTSOFWAY YEAR ENDED JUNE 30 1962 COUNTY PROJECT ALLOTMENTS Baldwin U004223 8000 Banks 10085210 3000000 10085214 15500000 10085217 15 000 3357000 Ben Hill F003422 49a 32 Blbb 1001613 35000000 m iooi6lll 15500000 50500000 tt nnpi l P 4500000 Parrnll U00il15 oarrou 2000000 cobTam iSSSi 10075314 150000000 185000000 Coffee F010512 17000000 Commbia 1002029 0000 Columbia 002412 20000000 Ua 1005912 12500000 32500000 DeKalb JF001026 12500000 U F0061111 2500000 U0061114 40000000 US13941 17000000 72000000 Fannin F005728 25000000 Franklin 1008629 29000000 Franklin T0085210 8000000 37000000 Fult0n U0061114 40000000 10075220 8500000 10075313 850 000 00 1 335 000 00 p wvr p 8 10 00 00 GilmerF005728 Owinnett F0061111 5000000 Gwmnett 10085212 15300000 20300000 Jackson 10085217 15070000 Jackson 2100000 Laurensiuuibi i Newton 1002028 25000000 Newton 8000000 QuitmanF000728 qq Richmond IVh aoooo00 Thomasfmieit 2100000 Treutlen1001617 TTOUD F001017 200000 Troup 25000000 Walton1002028 8 483 898 32 Total500 STATE HIGHWAY DEPARTMENT OF GEORGIA UNRECORDED COMMITMENTS JUNE 30 1962 Estimated PROJECT Total NUMBER COUNTY Cost F006l9 ThomasMitchell 187715800 F012l10 Floyd 700000 F0272l Early 30981000 FG0342 6 Wllcox 257 953 00 F043lll EmanuelJefferson 25000000 F043l15 EmanuelJefferson 368000 FH050K1 Ct 1 Union 8610900 F05527 Rabun 2 14386800 F058K2 Rabun 1424200 F0611 11 DeKalbGwinnett 1650000 F064l9 Chatham 16000000 F074l10 Spur Ct 1 MuscogeeHarris 230402200 F1031 3 Effingham 500000 FH156200 003 Union 4800000 SAAD121 Twiggs 5 00000 S0586 1 Johnson Washington 269 160 00 S07953 Lamar 5171400 S11424 Jeff Davis 226800 00 811905 Early 5467800 S1480l Chatham 87812600 S16382 Ben Hill 17436200 S1668l Cherokee 53506600 S1755U Ct 2 Dade 6989400 S2103H Webster 8888200 S2110l BaldwinHancock 5743600 S2128l Oconee 17681800 S2216U ElbertMadison 22789200 S2310l Dodge 18684800 S2419l Wilkes 254 914 00 U004K7 Bibb I50a00000 U007K6 Ct 2 Decatur 52174200 U061K7 Fulton 10248 00 U061K10 Ct 2 Fulton 13552200 ParticipationAdvance Engineering 616015 U120K1 Ct 1 Fulton 1216 79200 ParticipationFulton County 608 396 00 US11792 Tift 252o4ooO 1161 7 LaurensTreutlen 120000 00 Illl Bibb 15500000 1751 22 Ct 3 DoolyHouston 1 910 440 00 175130 Ct 2 HoustonPeach 39721000 Estimated Estimated Federal State Funds Funds 938 579 00 938 579 00 350000 350000 154 905 00 154 905 00 215 722 00 42231 00 125 000 00 125 000 00 1 840 00 184000 86 109 00 107193400 1 071 934 00 7 121 00 7 121 00 825000 825000 8000000 8000000 115201100 115201100 250000 250000 4800000 500000 134 580 00 134 580 00 25 857 00 25 857 00 11340000 113 400 00 27 339 00 27 339 00 439 063 00 439 063 00 87 181 00 87 181 00 267 533 00 267 533 00 34 947 00 34 947 00 4444100 44 441 00 28 718 00 28 718 00 8840900 8840900 11394600 11394600 93 424 00 93 424 00 127 457 00 127 457 00 750 000 00 750 000 00 260 871 00 260 871 00 512400 5 124 00 67 761 00 67 761 00 308007 308008 1 216 79200 608 39600 12602000 126020 00 10800000 12 00000 149 50000 550000 1 719 39600 19104400 357 48900 39 721 00 501 STATE HIGHWAY DEPARTMENT OF GEORGIA UNRECORDED COMMITMENTS JUNE 30 1962 Estimated Estimated Estimated pROJECT Total Federal State NUMBER COUNTY Cost Funds Funds t 71 rail Gt 1 PeachCrawford 175 131 Ut b 279886000 251897400 27988600 175310 Ct 2 Whitfield 72108000 64897200 7210800 1285122 FultonOobb 67714000 60942600 6771400 140213 C00 43207000 38886300 4320700 ARD103 Ot 2 Cattahoochee Total Federal Contracts2112718685 1399514493 713204192 STATE FUNDS F0041 5 F0062 16 F0102 6 F0141 7 F0151 21 F0173 5 F0342 1 F0451 1 F0611 11 F0791 1 F0891 2 S1142 3 S1144 4 S1567 2 S1753 1 U0071 6 U0071 5 J751 23 1753 6 1753 11 140225 PR120 12 PR143 15 Spur PR171 7 PR174 6 PR196 4 PR304 4 PR304 3 Upson Mitchells DeKalb Wilkes Jenkins Walker Pulaski Laurens DeKalb Berrien Jones Jeff Davis Wayne Butts Colquitt Decatur Decatur Lowndes Catoosa Gordon DeKalb Stewart Gilmer Seminole Wilkes Calhoun Telfair Telfair 2 51998 1100000 300 00 5 500 00 291 66 50000 14108 65 1927 97 30000 1 02218 4 074 68 4000 00 3 000 00 3 000 00 3 000 00 275 22 9 800 00 395 77 10 000 00 1 866 34 6 794 57 7 364 00 14 222 00 24 50613 17 246 39 15120 21 3116100 1 500 00502 STATE HIGHWAY DEPARTMENT OF GEORGIA UNRECORDED COMMITMENTS JUNE 30 1962 PROJECT NUMBER COUNTY STATE FUNDS Contd PR521 999 3 2390 1 kPolk 2389 2 1233 8 PR654 2 White PR814A 8 Hall PR850 10 Cherokee PR851 7 Butts PR857 7 Butts PR900A 4 4408 1 Banks 4409 1 4410 1 PR963 6 Appling PR1001B 9 Rabun PR1007 2 Spur Liberty PR1051 2 Thomas 2025 15 PR1063 7 2461 5 3376 3 Barrow 4406 1 4407 1 PR1073B Ben Hill PR1206 17 Washington PR1233 9 Haralson PR1266 6 Montgomery PR1281 8 Emanuel PR1285 2 1996 17 Monroe PR1339 5 Bulloch PR1341 5 Telfair PR1344 17 Mitchell PR1412B 1 28772 Spur Gwinnett 4460 1 4461 1 PR1418 2 Toombs PR1432 7 Lowndes PR1440 5 Gilmer PR1443 3 Mitchell PR1459 3 Tattnall Estimated Estimated Estimated Total Federal State Cost Funds Funds 30 457 00 22 712 61 9 133 93 17 703 00 7 738 21 16 500 00 22 367 60 500 00 4 952 00 7 49817 17 258 52 32 78714 1 500 00 34 319 00 20 308 00 15 217 00 16 355 32 4 758 00 1 500 00 16 968 00 1 536 48 20 163 00 4 119 94 6 57910 12 835 00 6 303 58 25 923 54503 PROJECT NUMBER COUNTY STATE FUNDS Contd ITift STATE HIGHWAY DEPARTMENT OF GEORGIA UNRECORDED COMMITMENTS JUNE 30 1962 Estimated Total Cost Estimated Federal Funds PR1465 21 4353 1 PR1465 22 4425 1 PR1485 11 PR1491 18 PR1526 9 1647 6 PR1551 3 PR1551 4 PR1554 9 1903 2 2737 2 PR1584 5 1710 2 2005 3 2088 5 PR1584 6 PR1586 3 PR1621 4 PR1659 PR1698 8 PR1704 7 PR1722 PR1723 3 Spur PR1727 2 PR1737 9 PR1741 3 Spur PR1743 4 PR1746 3 PR1761A2 Spur 3624 1 4383 1 2443 2 3970 2 4384 1 2179 4 2745 2 3708 11 PR1786 9 PR1794 6 PR1839 4 Tift Lamar Hart Stewart Dooly Dooly Screven Calhoun Calhoun Jones Taliaferro Muscogee Irwin Murray Jackson Randolphs Oglethorpe Franklin Hall Mitchell Talbot Stephens Toombs Wilcox Webster Estimated State Funds 5 5 509 02 4 685 61 10 93200 9 996 00 17 217 90 14 479 87 15 804 50 15 05400 51 672 48 2 275 00 3 361 42 437 52 50000 6 821 70 8 18100 30000 15 22700 23184 93 6 070 00 3 828 27 1 476 00 6 233 81 18 921 00 16 055 00 2 944 42 15 000 00504 STATE HIGHWAY DEPARTMENT OF GEORGIA UNRECORDED COMMITMENTS JUNE 30 1962 PROJECT NUMBER STATE FUNDS PR1926 3 PR1932 13 PR1945 2 4282 1 PR1982 6 PR2007 4 PR2014 8 3842 2 4154 1 PR2022 5 Loop PR2025 14 Spur PR2060 12 PR2142 2 885 1 Spur PR2152 4 PR2154 3 PR2192 2 4435 1 44361 4437 1 44381 Spur 3598 2 4439 1 PR2328 1 2429 12 2594 11 4445 1 PR2339 PR2339 7 PR2354 9 PR2364 2 PR2420 5 PR2420 4 PR2428 8 PR2585 2 PR2600 5 PR2679B 4 PR2692 3 PR2740 9 PR2740 12 PR2760 2 PR2791 19 PR2791 20 COUNTY Estimated Total Cost Estimated Federal Funds Contd Laurens Bacon ICook Franklin Lumpkin Worth Telfair Thomas Pierce Stephens Jackson Pickens Jackson Tattnall Miller Miller Upson Polk Hall Hall Richmond Stephens Crisp Bleckley Crisp Evans Evans Pike Marion Marion Estimated State Funds i 1 829 00 1 000 00 27 22315 12 096 00 20169 00 987 69 2 000 00 2 123 22 11 187 46 9 965 00 550 00 3 744 00 66 968 00 30 447 00 2 000 00 8 408 40 3 350 00 5 696 24 49600 11 032 51 7 016 17 11 908 69 22 769 65 18 600 00 11 901 00 1 000 00 653 60 847 00 20 891 15 24 631 14STATE HIGHWAY DEPARTMENT OF GEORGIA UNRECORDED COMMITMENTS JUNE 30 1962 505 PROJECT NUMBER COUNTY STATE FUNDS Contd PR27975 Cobb PR2806A 9 Cook PR28282 McDuffie PR28405 Ben Hill PR28404 Ben Hill PR2912 8 Toombs PR29262 Pickens PR29312 Catoosa PR29773 Haralson PR31109 Schley PR31342 Worth PR31343 Worth PR3141B1 Gordon Spur J PR3143 4 Spur Whitfield PR31507 Gilmer PR31509 Gilmer PR31754 Rabun PR3189 3 Jefferson PR31902 Glascock PR32646 Morgan PR32695 Douglas PR3299 2 Laurens PR3387Al Marlon PR34081 Henry PR3441 5 Chattahoochee PR35061 Colquitt PT3597 3 Spur 37313 Jackson 4300 2 PR36341 Jasper PR3638 2 Dodge PR36421 Berrien PR36505 Taylor PR37552 Elbert PR3824U Lowndes PR38873 Chatham PR3899 2 Habersham PR3921 3 Spur Gordon PR39392 Chatham PR39642 Franklin PR39731 Coffee PR399911 Turner Estimated Total Cost Estimated Federal Funds Estimated State Funds 11 235 51 10 351 00 21 076 69 724 00 8 743 93 10 098 67 6 213 00 21 884 92 5 624 46 4 653 00 5 760 00 1 340 90 10 577 29 23 621 72 3 651 20 9 864 80 2 463 00 316 80 8 939 00 19 08117 6 246 00 8 730 00 325 00 24 563 31 14 302 36 15 404 00 72 402 00 4 535 70 14 025 04 14 222 00 12 734 35 4 251 97 11 443 41 18 993 01 7 477 80 6 000 00 8 241 75 275 00 4 800 00 3 840 00506 STATE HIGHWAY DEPARTMENT OF GEORGIA UNRECORDED COMMITMENTS JUNE 30 1962 PROJECT NUMBER COUNTY STATE FUNDS Contd PR3999 2 Turner PR4006 3 Spur Cobb PR4049U Thomas PR40603 Cook PR4066 2 Spalding PR40661 Spalding PR4072 3 Spur Habersham PR40751 Carroll PR40761 Carroll PR4099 2 Newton PR41022 Henry PR41053 Burke PR41133 Spur Irwin PR41142 Taylor PR41302 Chattooga PR41352 Elbert PR41532 Dodge PR4173 1 Rabun PR42443 Jasper PR4249 1 Spur Franklin PR42642 Jackson PR4281 1 Spur Emanuel PR4285Q Laurens PR42911 Butts PR43121 Cobb PR43122 Cobb PR43261 Pulaski PR4331U Monroe PR43371 Wilkinson PR4338 1 Columbia PR43382 Columbia PR43431 Walton PR43442 Jackson PR4358 1 8692 Stephens 4357 1 PR43601 Candler PR43681 Gilmer PR4371 1 Mari on PR43712 Marion PR43911 Bartow PR43931 Early PR4394U Elbert Estimated Total Cost Estimated Federal Funds Estimated State Funds 4 16 4 13 17 31 21 15 28 3 19 14 21 5 9 11 12 60 25 5 32 12 3 6 9 16 12 20 11 12 53 164 00 20400 928 51 77000 05400 758 46 013 33 336 80 425 60 811 79 367 00 41700 63900 2935 836 14 382 03 068 00 244 35 688 57 289 81 139 00 48100 318 23 32700 194 40 006 88 455 09 49100 912 81 355 64 748 70 950 00 797 00 9 947 00 1 570 00 2 536 58 4 608 00 5 177 67 21 727 06 2 744 30 13 341 39STATE HIGHWAY DEPARTMENT OF GEORGIA UNRECORDED COMMITMENTS JUNE 30 1962 507 PROJECT NUMBER COUNTY STATE FUNDS Contd PR4405 1 PR4417 1 PR4421 2 PR4421 1 PR4423 1 PR4424 1 PR4429 1 PR4430 1 PR4432 1 PR4433 1 4434 1 PR4443 1 4442 1 PR4444 1 PR4446 1 PR4447 1 PR4448 1 PR4453 1 PR4454 1 PR4465 1 PR4466 1 PR4467 1 PR4468 1 PR5006 PR5013B 3 SAP595B 2 SAP595B 3 SAP597 6 SAP661 8 SAP734 8 SAP756 5 SAP790 3 SAP1004 4 SAP1180A 10 1785 15 SAP1282C 2 SAP1327 2 SAP1357 2 SAP1634B 8 SAP1640 6 SAP1672 4 SAP1701 7 SAP1704B 10 Spur Spur Spur Franklin Hall Hart Hart Jones Jackson Jefferson Grady Jackson Fannin Estimated Estimated Estimated Total Federal State Cost Funds Funds 13 083 67 2 920 44 371100 7 037 85 9 789 94 18 410 06 8 363 30 3 836 52 10 783 43 1105500 Dodge Dodge Houston Douglas Douglas Forsyth Henry Pickens Cobb Cobb Baldwin Mitchell Pickens Taliaferro Warren Meriwether Meriwether Chatham Baldwin Richmond Brooks Talbot Clayton Chatham Sumter Taliaferro Richmond Bulloch Chatham Pierce 6 759 00 1508700 15 723 00 2 779 00 3 032 00 11 549 00 5 082 00 3 599 00 8 642 00 4 715 00 18 683 00 80000 4 099 00 757 70 36 909 57 1 000 00 10 24810 3 214 00 5 688 00 7 41314 11 703 23 16 235 00 3 70411 16 713 00 19 489 56 1 451 69 8 982 00 30000 8 861 66 3 490 00508 STATE HIGHWAY DEPARTMENT OF GEORGIA UNRECORDED COMMITMENTS JUNE 30 1962 PROJECT NUMBER STATE FUNDS SAP1726 5 SAP1824C 5 SAP1851A 20 SAP1927A 10 SF597 10 SF806B 14 SF917A 6 SF983 6 SF1184A 3 SF1377 4 SF1373 2 SF1733A 8 SF1804 9 SF1851A 21 SF1854B 8 SF1937A 4 SF1952A 2 SF1965B 4 SF1973B 7 SFPR225A 6 SFPR890 3 SFPR1513 9 SFPR1737 10 SFPR1956 4 SFPR2039 31 SFPR2330 2 SFPR2699 4 SFPR2791 21 SFPR3040 5 SFPR3130 3 SFPR3235 5 SFPR4018 2 SFPR4038 1 Spur SFPR4048 1 SFPR4106 1 SFPR4347 2 SFPR4350 2 SFPR4396 2 SFPR4476 1 6RRPR1806 3 Spur REC1827 5 COUNTY Contd Lumpkin Clayton Telfair Ef f ingham Meri wether Murray Seminole Barrow Gordon Barrow White Paulding Floyd Telfair Talbot Barrow Baldwin Habersham Hall Irwin Rabun Stephens Franklin Barrow Treutlen Gordon Cook Marion Bryan Laurens Harris Treutlen Wilkes Banks Macon Forsyth Macon Wheeler Marion Wayne Banks Estimated Total Cost Estimated Federal Funds Estimated State Funds 13 295 37 1 453 51 20 078 00 21 000 00 1 120 00 234 39 2 952 62 2 000 00 35 723 80 1 600 00 12 624 50 11 970 00 264 00 20 088 75 494 14 2 379 00 1 800 00 2 900 00 5 724 20 429 33 8 132 00 14000 18 082 50 1 500 00 3130 45 6 213 00 195 44 1 071 95 8 652 44 83 647 64 495 86 14 139 60 5 000 00 412 50 3 705 84 2 012 00 1 918 00 8 281 90 3163 38 3 000 00 19 37118STATE HIGHWAY DEPARTMENT OF GEORGIA UNRECORDED COMMITMENTS JUNE 30 1962 509 Estimated PROJECT Total NUMBER COUNTY Cost STATE FUNDSEMERGENCY MAINTENANCE RED928 14 Screven REC18275 Banks STATE FUNDSSURVEYS Funds for feasibility study on Toll Bridge at Sylvania Georgia Total State Funds Unrecorded Commitment June 30 1962 Estimated Federal Funds Estimated State Funds 21 856 15 28 855 72 3 000 00 2 968 161 99 10 100 203 91510 STATE HIGHWAY DEPARTMENT OF GEORGIA SUMMARY OF CONSTRUCTION FROM BEGINNING OF DEPARTMENT THROUGH JUNE 30 1962 CONSTRUCTION COST From Beginning of Construction in 1917 to End of Fiscal Year June 30 1951428223 70444 For Fiscal Year Ended June 30 1952 37063 67958 For Fiscal Year Ended June 30 1953 5074570423 For Fiscal Year Ended June 30 1954 45 48779256 For Fiscal Year Ended June 30 1955 4969874893 For Fiscal Year Ended June 30 1956 43 602 263 66 For Fiscal Year Ended June 30 1957 4609707673 For Fiscal Year Ended June 30 1958 64 968 440 31 For Fiscal Year Ended June 30 1959 8411875476 For Fiscal Year Ended June 30 1960 8231247044 For Fiscal Year Ended June 30 1961 99 880 652 92 For Fiscal Year Ended June 30 1962 9890031510 Add Cost to Complete Projects by Funds State 2491474316 Federal 11660233081 Other Cash Participation 829 59186 NonCash Participation 8072 428 25 150 419 094 08 Encumbrances 618 497 67 1131 099 603 66 151 037 591 75 128213719541m 511 STATE HIGHWAY DEPARTMENT OF GEORGIA CONSTRUCTION ALLOTMENTS FROM BEGINNING OF HIGHWAY DEPARTMENT TO JUNE 30 1962 STATE FEDERAL OTHER COUNTY FUNDS FUNDS FUNDS TOTALS Appling 3 823 448 41 1 476 043 71 343 814 00 5 643 306 12 Atkinson 2 393 374 85 815 875 51 85146 42 3 294 396 78 Bacon 2 773 432 27 1 431127 58 87 812 25 4 292 37210 Baker 2 322 629 45 713177 65 62 920 66 3 098 727 76 Baldwin 4 317 985 36 2 500 653 44 383 660 11 7 202 298 91 Banks 3 170 009 29 1 861 674 67 240 152 67 5 271 836 63 Barrow 2 531 737 19 1 024 790 95 292 379 41 3 848 907 55 Bartow 10 372 834 93 7 580192 49 416 428 01 18 369 455 43 Ben Hill 2 479 877 46 1162 006 41 149 66917 3 791 553 04 Berrien 2 658 011 65 984 552 94 104 393 99 3 746 958 58 Bibb 4 198 565 52 6147 399 07 2 042 281 27 12 388 245 86 Bleckley 2 315 259 37 376 883 62 157 405 28 2 849 548 27 Brantley 3 725 665 42 1 587 556 82 124 78218 5 438 004 42 Brooks 4 359 455 08 2 614 023 43 453 693 63 7 42717214 Bryan 3 177181 47 1 341 722 19 158 231 49 4 677 13515 Bulloch 5 054 507 46 3 690 670 07 270 755 42 9 015 932 95 Burke 6 220 538 49 2 237 996 65 480 213 67 8 938 748 81 Butts 2 268119 56 774 433 91 220 475 32 3 263 028 79 Calhoun 2 205 534 05 574 468 62 180 255 71 2 960 258 38 Camden 6 001 072 78 2 650153 31 424 396 43 9 075 622 52 Candler 1 744 664 90 420 642 40 97 684 97 2 262 992 27 Carroll 4 978 267 93 3 686 534 09 70916987 9 373 971 89 Catoosa 2 964 814 53 8 275 922 86 155 651 67 11 396 389 06 Charlton 5 436 786 38 2 863 476 36 417 731 39 8 717 99413 Chatham 9 149 473 94 8138 683 86 1 895 702 86 19 183 860 66 Chattahoochee 1 399 044 46 3 332 77310 23 091 62 4 754 90918 Chattooga 4 571 549 58 2 448 959 34 300 86510 7 321 374 02 Cherokee 3 868 179 24 1 997184 35 415 733 02 6 281 096 61 Clarke 5 498 774 60 3 959 061 21 592 501 27 10 050 33708 Clay 1 614 128 31 562 957 24 139119 79 2 316 205 34 Clayton 7 954 214 62 17 580 220 65 351 578 42 25 886 013 69 Clinch 5 160 596 57 3 130 908 45 106 545 56 8 398 050 58 Cobb 8 079 958 48 16 490 591 64 602 111 84 25 172 661 96 Coffee 5 996 068 74 2 115 05216 178 931 64 8 290 052 54 Colquitt 5 230 54010 2 873 229 20 396 665 55 8 500 434 85 Columbia 3 863 49011 1 878 92211 121 698 02 5 864110 24 Cook 2 728 364 57 9 342 061 86 321 003 77 12 391 430 20 Coweta 4 896 060 58 2 026 664 88 660 041 43 7 582 766 89 Crawford 3 305 824 20 1 937 012 02 132 647 00 5 375 483 22 Crisp 3 349 569 98 7 671 973 57 506 834 39 11 528 377 94 Dade 3 300 282 68 1 908 086 51 114 025 19 5 322 394 38 Dawson 3196 280 25 557 714 80 137 278 23 3 891 273 28 Decatur 9133 275 28 4 956 023 08 509 27907 14 598 577 43 DeKalb 12 742 577 58 36 676 771 89 373 074 84 49 792 424 31 512 STATE HIGHWAY DEPARTMENT OF GEORGIA CONSTRUCTION ALLOTMENTS FROM BEGINNING OF HIGHWAY DEPARTMENT TO JUNE 30 1962 STATE FEDERAL OTHER COUNTY FUNDS FUNDS FUNDS TOTALS Dodge 4 364 921 31 1 267 61105 181 773 71 5 814 306 07 Dooly 3 224 930 74 8 165 732 69 274 246 83 11 664 910 26 Dougherty 5 354 854 94 451394449 590 721 01 10 459 520 44 Douglas 3 090 687 60 9 701 328 66 149 823 39 12 941 839 65 Early 3 197 95517 1 473140 60 323 084 16 4 994 179 93 Echols 274532252 1 223 881 16 1 512 53 3 970 716 21 Effingham 4 051 003 30 2 935 155 71 169 835 47 7 155 994 48 Elbert 3 534 823 88 1 752 72112 297 204 06 5 584 749 06 Emanuel 6 033 415 25 3 212 972 76 735 138 93 9 981 526 94 Evans 2 534 849 05 1 084 522 71 105 290 09 3 724 661 85 Fannin 3 401 843 24 1 260 269 73 471 209 69 5 133 322 66 Fayette 2 741 989 65 1 693 449 39 85 247 51 4 520 686 55 Floyd 6109 482 49 4 324 97416 599 762 51 11 034 219 16 Forsyth 2 667 611 03 1 082 565 38 219 756 14 3 969 932 55 Franklin 5 061 291 72 12 464 750 34 253 919 64 17 779 961 70 Fulton 24 715 311 62 71 668102 58 7 296 633 89 103 680 048 09 Gllmer 3 651 698 56 1190 685 92 207 869 66 5 050 254 14 Glascock 1 375 838 33 493 721 50 22 445 23 1 892 005 06 Glynn 10 268 507 87 6 623 405 58 909 804 61 17 801 718 06 Gordon 5 524 244 37 8140 74515 137 882 52 13 802 872 04 Grady 3150 897 49 1 064 491 34 156 265 39 4 371 654 22 Greene 2 605 476 17 1 777 509 92 62 179 52 4 445 165 61 Gwinnett 9 008 772 41 9 087 259 22 691 820 79 18 787 852 42 Habersham 3 036 528 80 2 067 398 85 594 868 81 5 698 796 46 Hall 5 901 558 46 2 497 973 18 866 347 68 9 265 879 32 Hancock 3 277 995 74 1 388 198 45 103 233 91 4 769 428 10 Haralson 2 481 552 42 2 346 821 39 283 585 23 5 111 959 04 Harris 5 307 555 55 3 656 388 06 462 181 79 9 426 125 40 Hart 3 390 518 82 2 978 62419 809 792 54 7 178 935 55 Heard 2 385 546 55 1 070 721 66 68 277 25 3 524 545 46 Henry 4 148 744 09 1 802 847 74 305 326 21 6 256 918 04 Houston 6 004 30917 10 380 691 00 402 773 02 16 787 773 19 Irwln 3 151 814 94 1 089 615 79 130 018 47 4 371 449 20 Jackson 5 758 580 94 1 851 775 16 219 624 10 7 829 980 20 Jasper 3 347 710 62 1 157 861 05 196 951 29 4 702 522 96 Jeff Davis 1 848 828 93 1 174 236 01 197 840 89 3 220 905 83 Jefferson 5 917 94410 3 420 185 17 481 588 06 9 819 717 33 Jenkins 3 146 708 78 2 020 388 52 174 784 97 5 341 882 27 Johnson 2 409 703 74 1 044 795 85 179 617 49 3 634 117 08 Jones 4 098 558 47 2 958 080 44 44148 44 7 100 787 35 Lamar 2 207 742 40 1 120 907 14 120 752 04 3 449 401 58 Lanier 2 369 121 05 931 148 71 33 674 39 3 333 944 15 Laurens 6 271 531 42 5 538 444 32 487 627 51 12 297 603 25 Lee 1 897 28517 493 568 43 100 205 77 2 491 059 37 513 STATE HIGHWAY DEPARTMENT OF GEORGIA CONSTRUCTION ALLOTMENTS FROM BEGINNING OF HIGHWAY DEPARTMENT TO JUNE 30 1962 STATE COUNTY FUNDS Liberty 348619972 Lincoln 410019244 Long 259389395 Lowndes 7 149 249 40 Lumpkin 353065628 Macon 313784790 Madison 259448842 Marion 258524724 McDuffie 298861775 Mclntosh 3 648 648 21 Meriwether 6 069 634 50 Miller 145487155 Mitchell 509504422 Monroe 550238535 Montgomery 2 484 209 19 Morgan 280441832 Murray 4 297 256 68 Muscogee 582081199 Newton 366277984 Oconee 170454014 Oglethorpe 215020698 Paulding 312552816 Peach 201497558 Pickens 4152 513 32 Pierce 301697622 Pike 195199114 Polk 285876628 Pulaski 536765709 Putnam 307270304 Quitman 1 754 544 34 Rabun 496831867 Randolph 2 56712118 Richmond 1015719254 Rockdale 255791008 Schley 157632735 Screven 442811520 Seminole 270446276 Spalding 240972235 Stephens 244360020 Stewart 248123140 Sumter 558866550 Talbot 463852356 Taliaf erro 1 580 54609 Tattnall 432551531 FEDERAL OTHER FUNDS FUNDS TOTALS 1113 461 72 9 291 442 69 4 89110413 928 887 55 69 814 55 5 098 894 54 1 073 105 22 153 029 74 3 820 028 91 17 034 923 59 777 278 66 24 961 451 65 1 304 39110 236 038 69 5 071 086 07 1 620152 33 264 696 42 5 022 696 65 1 245 881 95 273 690 18 4 114 060 55 2 005 853 71 112 500 20 4 703 601 15 1 889 800 62 113 691 68 4 992110 05 2 518 240 37 240 779 08 6 407 667 66 3 589 122 20 593 504 36 10 252 261 06 557 749 73 66 858 87 2 079 48015 2 315 876 72 479 584 41 7 890 505 35 6 991 097 96 397 262 98 12 890 746 29 755 816 18 331 383 70 3 571 409 07 1 375 305 71 269 634 67 4 449 358 70 1 873 933 43 216 190 45 6 387 380 56 5 415 860 77 1 178 846 37 12 415 51913 2 710 654 31 144 010 17 6 517 444 32 1 003 898 94 110 421 34 2 818 860 42 1 387 781 31 108 497 87 3 646 486 16 1 367 495 11 122 056 57 4 615 079 84 2 995 264 22 86 484 17 5 096 723 97 910 387 47 195 453 58 5 258 354 37 1 554 542 20 328 254 28 4 899 772 70 767 920 31 34 817 64 2 754 729 09 2 117 362 36 356 653 47 5 332 78211 2 083 083 83 362 350 84 7 813 091 76 1 609 93218 336 946 86 5 019 582 08 782 934 90 784 421 40 3 321 900 64 3 448 597 68 550 395 74 8 967 312 09 1 148 200 55 222 997 22 3 938 318 95 9 777 170 31 2 452 549 48 22 386 912 33 4 425 984 60 2 600 61 6 986 495 29 720 752 06 68 048 72 2 365 12813 2 326 033 84 77 173 01 6 831 322 05 856 197 21 133 700 08 3 694 360 05 1 700 710 61 534 235 95 4 644 668 91 1 490 677 45 357 741 59 4 292 019 24 1 792 851 49 229 112 97 4 503 195 86 2 937 468 60 418 732 05 8 944 866 15 2 764 882 62 108 994 61 7 512 400 79 516 518 56 80 068 22 2 177 132 87 1 527 668 15 97 477 41 5 950 660 87 514 STATE HIGHWAY DEPARTMENT OF GEORGIA CONSTRUCTION ALLOTMENTS FROM BEGINNING OF HIGHWAY DEPARTMENT TO JUNE 30 1962 STATE COUNTY FUNDS Taylor 341816683 Telfair 605817083 Terrell 342181624 Thomas 546188939 Tift 471006359 Toombs 4 825 022 77 Towns 303491878 Treutlen 274362941 Troup 443469946 Turner 2 924 354 98 Twiggs 2075140 69 Union 320611248 Upson 350953954 Walker 553542614 Walton 416471329 Ware 609646968 Warren 218549207 Washington 3 407 962 40 Wayne 488415878 Webster 149580440 Wheeler 278953010 White 442286297 Whitfield 402158862 Wilcox 3 296113 57 Wilkes 291329536 Wilkinson 323281253 Worth 351791392 FEDERAL OTHER FUNDS FUNDS TOTALS 1 287 727 74 11467873 482057330 954 Oil 13 169 342 79 7 181 524 75 1 107 985 39 342 738 83 4 872 540 46 4 046 325 39 750 616 04 10 258 830 82 9 295 730 31 251 984 59 14 257 778 49 2 977 764 67 325 397 15 8 128 184 59 1 524 439 43 210 519 46 4 769 877 67 238109 45 214 007 38 3 195 746 24 3 273 282 77 1 059 884 01 8 767 866 24 6 975 205 30 77 060 39 9 976 620 67 753 938 98 89 019 66 2 918 099 33 1 734 922 87 187 235 06 5 128 270 41 1 722 156 65 209 217 82 5 440 914 01 2 781 306 61 455 870 37 8 772 603 12 2 690 187 28 337 668 16 7 192 568 73 3 730 694 59 941 309 80 10 768 474 07 2 018 612 18 43 667 97 4 247 772 22 1 763 499 82 17513013 5 346 592 35 1 237 382 45 497 129 94 6 618 67117 547 577 61 69 750 15 2 113132 16 802 573 11 209 890 16 3 801 993 37 1 771 291 97 348 858 48 6 543 013 42 9 426 871 10 426 033 01 13 874 492 73 1 186 021 50 5217514 4 534 310 21 1 833 715 43 367 057 57 5114 068 36 1 874 514 60 101 864 54 5 209 191 67 2 133 255 73 300 832 27 5 952 001 92 571 593 978 73 58 843 843 89 1 282137 195 41 l I GEORGIA HISTORICAL COMMISSION516 GEORGIA HISTORICAL COMMISSION RECEIPTS 1962 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 125 00000 Budget Balancing Adjustment 14000000 Revenues Retained Earnings 14106 80 Transfers Other Spending Units 19080 Total Income 278 916 00 NONINCOME Private Trust Funds 53876 CASH BALANCE JULY 1st Budget Funds 44115 38 1961 100 000 00 14 400 00 13 473 50 127 873 50 5530 59 991 99 32357014 18802079 PAYMENTS EXPENSE Personal Services 99 64918 Travel 5 793 32 Supplies Materials 822350 Communication 2 85306 Heat Light Power Water 318730 Printing Publications 1 455 64 Repairs 1786723 Rents 1035450 Insurance 53 90 Indemnities Equipment 9 862 32 Miscellaneous1 2 887 69 Pensions Benefits 390740 Total Expense Payments 16609504 OUTLAY Historical Markers 3 756 94 Jarrett Manor New Echota White House Midway Museum Eagle Tavern NONCOST Private Trust Funds 269 64 CASH BALANCES JUNE 30th Budget Funds 153179 40 Private Trust Funds 26912 Totals 32357014 72 448 08 4 397 26 6 695 09 1 932 07 3 017 87 2 086 20 2 495 89 1 201 00 3725 19513 7 984 64 217 30 2 724 00 105 431 78 5 410 94 1477 4111 13 435 68 157 66 19 258 17 155 30 44 115 38 188 020 79 517 GEORGIA HISTORICAL COMMISSION CURRENT BALANCE SHEET JUNE 30 1962 ASSETS CASH ASSETS Cash in Banks Budget Funds Private Trust and Agency Funds LIABILITIES RESERVES SURPLUS LIABILITIES Accounts Payable RESERVES For Lands Buildings Contracts to Mature 12710713 For Private Trust and Agency Funds State Employees Ins 6912 U S Savings Bonds 20000 26912 SURPLUS For Operations Subject to Budget Approval 15317940 26912 153 448 52 21 885 00 127 376 25 4 187 27 153448 52 518 GEORGIA HISTORICAL COMMISSION SUMMARY INTRODUCTION The Georgia Historical Commission was created within the Department of the Secretary of State by Legislative Act approved February 21 1951 with duties and powers a To promote and increase knowledge and understanding of the history of this State from the earliest times to the present including the archaeological Indian Spanish Colonial and American eras by adopting and executing general plans methods and policies for permanently preserving and marking objects sites area structures and ruins of historic or legendary significance such as trails post roads highways or railroads inns or taverns rivers inlets mill ponds bridges plantations harbors or wharves mountains valleys coves swamps forests or everglades churches missions camp grounds and places of worship schools colleges and universities courthouses and seats of government places of treaties councils assemblies and conventions factories foundries industries mills stores and banks cemeteries and burial mounds battlefields forti fications and arsenals by erecting signs pointers markers monu ments temples and museums with tablets inscriptions pictures paintings and sculptures maps diagrams leaflets and publications explaining their significance b To promote and assist in the publicizing of the historical resources of the State by preparing and furnishing the necessary historical material to agencies charged with such publicity to promote and assist in making accessible and attractive to travelers visitors and tourists the historical features of the State by advising and cooperat ing with agencies State Federal and local charged with the con struction of roads highways and bridges leading to such historical points c To coordinate any of its objectives efforts or functions with those of any agency or agencies of the Federal Government this State other states and local governments having duties powers or objec tives similar or related to those of the Commission and to cooperate counsel and advise with them d To cooperate counsel and advise with local societies organizations or groups staging celebrations festivals or pageants of historical purpose519 GEORGIA HISTORICAL COMMISSION FINANCIAL CONDITION The Georgia Historical Commission ended the fiscal year on June 30 1962 with a surplus of 418727 available for operations subject to budget ap provals after providing the necessary reserve of 2188500 to cover out standing accounts payable and reserving 12710713 for lands and buildings and 26912 for private trust funds held on this date AVAILABLE INCOME AND OPERATING COSTS State appropriation for the operation of the Georgia Historical Com mission in the year ended June 30 1962 was 12500000 To meet expendi tures approved on budget 14000000 was transferred from the State Emergency Fund as provided by law making total allotment for the year 26500000 In addition to the 26500000 provided as the current years appropri ation 1137732 was received from fees at various historical sites and 272948 from highway salvage making 27910680 total income available From the 27910680 total income received 19080 was transferred to the State Personnel Board for employer contributions to the State Em ployees Health Insurance Fund leaving net income of 27891600 The 27891600 net income and the 4411538 cash balance at the beginning of the period made a total of 32303138 available with which to meet expenditures approved on budget for the fiscal year From the 32303138 available funds 16609504 was expended for current operating expenses and 375694 was paid for new markers and posts leaving a cash balance of 15317940 for operations on June 30 1962 This remaining cash balance of 15317940 represents funds which have been provided in excess of expenditures and will be available to meet operat ing costs of the Commission in the next fiscal period subject to budget approvals after providing for liquidation of 2188500 for accounts payable outstanding at June 30 1962 and reserving 12710713 for lands and buildings520 GEORGIA HISTORICAL COMMISSION COMPARISON OF OPERATING COSTS The Commissions expenditures the past three years are compared in the following statement YEAR ENDED JUNE 30 EXPENSE 1962 1961 1960 Personal Services 9964918 7244808 5833846 Travel Expense 579332 439726 610052 Supplies 822350 669509 365196 Communication 285306 193207 154611 Heat Lights Water 318730 301787 243952 Printing Publicity 145564 208620 88950 Repairs 1786723 249589 832044 Rents 1035450 120100 142300 Insurance Bonding 5390 3725 626535 Pensions 390740 272400 106215 Indemnities 19513 Equipment 986232 798464 97272 Miscellaneous 288769 21730 37662 Total Expense Payments 166 095 04 105 431 78 91 386 35 OUTLAY Eagle Tavern 1925817 Jarrett Manor 14 77 Crawford Long Memorial Historical Markers 375694 541094 280423 Midway Church Museum 15766 672093 New Echota 4111 1474915 White House 13 435 68 Total Cost Payments 16985198 14375011 11566066 Number of Employees on Payroll June 30 40 28 26521 GEORGIA HISTORICAL COMMISSION GENERAL The Georgia Historical Commission is composed of the following members Joseph B Cumming Chairman 909 Marion Building Augusta Ga Beverly M DuBose Jr 739 Trust Co of Ga Bldg Atlanta 3 Ga Milton L Fleetwood Daily Tribune News Cartersville Georgia Dr A R Kelly RFD 1 Bogart Georgia Alex A Lawrence Liberty Bank Building Savannah Georgia Mrs Mary G Jewett is bonded as Executive Secretary for 500000 effective January 1 1960 under Public Employees Blanket Bond 3415263 issued by the Hartford Accident and Indemnity Company covering em ployees of the office of the Secretary of State Coverage is under Insuring Agreement 4 of bond 3415263 Other bonds held by the Commission and presented for examination are as follows Robert E Ellis Custodian of Chief Vann House Hartford Accident and Indemnity Co N3358979 Dated September 11 1958 Covers Faithful Performance and Proper Accounting for Funds100000 L Henry Tumlin Jr Custodian Etowah Mounds Museum Hartford Accident and Indemnity Co N3358978 Dated September 11 1958 Covers Faithful Performance and Proper Accounting for Funds100000 Mary I Ramsay Custodian Jarrett Manor Hartford Accident and Indemnity Co N3358980 Covers Faithful Performance and Proper Accounting for Funds100000 Books and records of this Agency were found in excellent condition All receipts disclosed by examination have been accounted for and expenditures for the period under review were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the officials and staff of the Commission for the cooperation and assistance given the State Auditors office during this examination and throughout the year 523 JEKYLL ISLAND COMMITTEE rfml 1961 768 000 00 350 000 00 500 372 85 524 N JEKYLL ISLAND COMMITTEE RECEIPTS 1962 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation120000000 Budget Balancing Adjustment Total Income Receipts120000000 111800000 CASH BALANCE JULY 1st Budget Funds 39337285 Total159337285 161837285 PAYMENTS OUTLAY Buildings Improvements Contracts121837285 122500000 Total Cost Payments121837285 122500000 CASH BALANCE JUNE 30th Budget Funds 37500000 39337285 Total159337285 161837285 From report by Osborn Clary Co C P A525 JEKYLL ISLAND COMMITTEE BALANCE SHEET JUNE 30 1962 ASSETS CURRENT ASSETS Cash on deposit First National Bank of Atlanta 37500000 LIABILITIES Reserve for Operating and Improving Jekyll Island 375000 0052G JEKYLL ISLAND COMMITTEE OSBORN CLARY COMPANY Certified Public Accountants Atlanta 3 Georgia Jekyll Island Committee State of Georgia Atlanta Georgia Gentlemen In accordance with your request we have made an audit of the accounting records of the Jekyll Island Committee for the year ended June 30 1962 and submit herewith our report together with the statements enumerated below Balance Sheet June 30 1962 Exhibit A Comparative Statement of Receipts and Payments years ended June 30 1961 and June 30 1962 Exhibit B The Jekyll Island Committee was appointed by the Governor to be in charge of expenditures of State appropriated funds for operating repairing and improving the buildings and grounds of Jekyll Island The members of the Committee at June 30 1962 were as follows Ben W Fortson Jr Secretary of State Eugene Cook Attorney General Crawford L Pilcher Chairman Public Service Commission B E Thrasher Jr State Auditor Charles A Collier Director Department of State Parks State funds amounting to 120000000 were appropriated by the General Assembly for operations in the fiscal year ended June 30 1962 The 120000000 income for the year together with the cash balance of 39337285 on hand at the beginning of the year made funds available to the Committee during the current year of 159337285 The Committee transferred 121837285 of this amount to Jekyll Island State Park Author ity for operating and developing Jekyll Island A balance of 37500000 remains in the reserve for operating and improving Jekyll IslandH 527 JEKYLL ISLAND COMMITTEE The cash balance 37500000 was verified by communication with the depositories The expenses of operating and developing Jekyll Island are shown in the separate audit for the Jekyll Island State Park Authority In our opinion the accompanying balance sheet and related statement of receipts and payments correctly present the financial position of the Jekyll Island Committee at June 30 1962 and the results of its operations for the year then ended in conformity with generally accepted accounting principles applied on a basis consistent with that of the preceding year Respectfully submitted Osborn Clary Company Certified Public Accountants October 3 1962529 SUPREME COURT530 SUPREME COURT RECEIPTS 1962 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 325 COO 00 Transfers Other Spending Units 42000 Total Income Receipts 324 580 00 NONINCOME State Revenue Collections Unfunded 2355 Private Trust Funds 11336 CASH BALANCES JULY 1st Budget Funds 127083 40 State Revenue Collections Unfunded 753 75 Totals 45250696 PAYMENTS EXPENSE Personal Services 287 623 50 Supplies Materials 115936 Communication 2990 75 Printing Publications 100598 Repairs 205 82 Insurance 10 00 Pensions Benefits 1023675 Equipment 3 090 97 Miscellaneous 15 40 Total Expense Payments 306 338 53 NONCOST Private Trust Funds 106 40 CASH BALANCES JUNE 30th Budget Funds 145 324 87 State Revenue Collections Unfunded 730 20 Private Trust Funds 696 Totals 452 506 96 1961 325 000 00 325 000 00 8070 113 326 63 673 05 439 080 38 289 633 99 862 13 2 674 72 900 60 112 14 10 00 10 040 97 6 983 18 25 50 311 243 23 127 083 40 753 75 439 080 38531 SUPREME COURT CURRENT BALANCE SHEET JUNE 30 1962 ASSETS CASH IN BANK AND STATE TREASURY Budget Funds In Bank 114259 In State Treasury 14418228 Revenue Collections Unfunded Private Trust and Agency Funds U S Income Tax 488 20 State of Georgia Income Tax 33 36 Employees Retirement 4480 Social Security 101 69 State Employees Health Insurance 6 96 145 324 87 73020 67501 14673008 LIABILITIES RESERVES SURPLUS LIABILITIES Accounts Payable Current Employees Retirement System Employer Contribution for June 1962 Social Security Employer Contr For April May June 1962 RESERVES For Revenue Collections To Be Funded to State Treasury For Private Trust and Agency Funds U S Income Tax Withholdings State Income Tax Withholdings Employees Retirement Withholdings Social Security Withholdings Ga State Employees Health Insurance SURPLUS For Operations 422 28 7033 10160 730 20 594 21 488 20 33 36 44 80 101 69 696 140521 144 730 66 146 730 08 532 SUPREME COURT SUMMARY FINANCIAL CONDITION The accounts of the Supreme Court of Georgia reflected a surplus of 14473066 at the close of the fiscal year on June 30 1962 after providing the necessary reserve of 59421 to cover outstanding accounts payable and reserving 73020 for revenue collections to be transferred to the State Treasury and 67501 for private trust and agency funds held on this date REVENUE COLLECTIONS In the fiscal year ended June 30 1962 earnings from services of the Clerks Office amounted to 868595 The amount collected together with 75375 held at the beginning of the year made a total of 943970 to be accounted for of which 870950 was transferred to the State Treasury and 73020 remained on hand June 30 1962 to be transferred in the next fiscal period AVAILABLE INCOME AND OPERATING COSTS State Appropriation for the Supreme Court for the year ended June 30 1962 was 32500000 The 32500000 appropriation together with cash balance of 12708340 on hand at the beginning of the year made a total of 45208340 available with which to meet expenditures approved on budget for the fiscal period under review From the 45208340 available funds 42000 was transferred to the State Personnel Board for Employer contributions to the State Employees Health Insurance Fund and 30633853 was expended for Budget approved items of expense leaving a cash balance of 14532487 on hand June 30 1962 This remaining cash balance will be available for expenditure in the next fiscal period subject to Budget reapprovals after making provision for commitments previously referred to COMPARISON OF OPERATING COSTS Cost payments of 30633853 in the year ended June 30 1962 compare with 31124323 for the previous fiscal year and 30333525 two years ago Legislative Act approved January 18 1962 fixed the salaries of Justices of the Supreme Court at 2250000 per year and limited the salaries of Justices Emeritus to 1200000 per year533 SUPREME COURT GENERAL The State Treasurer is disbursing officer for salaries of Justices and Attaches of the Supreme Court of Georgia fixed by law and the Clerk of the Court is disbursing officer for other expense payments Miss Katherine C Bleckley Clerk of the Supreme Court in the period under review was bonded in the amount of 200000 with the U S Fidelity and Guaranty Company of Baltimore Maryland their Bond No 2314007 45335 dated December 20 1935 with premium paid to December 8 1962 Upon Miss Bleckleys death on June 3 1962 Mr Henry H Cobb was appointed Clerk of the Supreme Court of Georgia effective June 4 1962 Mr Cobb has made application with the U S Fidelity and Guaranty Com pany for continuation of the Surety Bond in the amount of 200000 Books and records were found in good condition all receipts disclosed by examination have been accounted for and expenditures for the period under review were within the limits of budget approvals and provisions of State law Appreciation is expressed to the Clerk of the Court and the State Treasurer and his staff for the cooperation and assistance given the State Auditors office during this examination and throughout the yearW 535 COURT OF APPEALS536 COURT OF APPEALS RECEIPTS 1962 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 350 000 00 Budget Balancing Adj ustment 100 000 00 Transfers Other Spending Units 740 00 Total Income Receipts 449 26000 NONINCOME State Revenue Collections Unfunded 171 75 Private Trust Funds 21056 CASH BALANCES JULY 1st Budget Funds 10 227 43 State Revenue Collections Unfunded 1 846 75 Totals 46171649 1961 265 000 00 20 000 00 285 000 00 562 80 63 723 89 1 283 95 350 570 64 PAYMENTS EXPENSE Personal Services 38233491 Supplies Materials 3 03034 Communication 4 939 30 Printing Publications 768846 Repairs 45a 27 Insurance Pensions Benefits 16 45206 Equipment 15 366 30 Miscellaneous 86 26 Total Expense Payments 4303990 NONCOST Private Trust Funds 150 64 CASH BALANCES JUNE 30th Budget Funds 2908953 State Revenue Collections Unfunded 2018 50 Private Trust Funds 5993 Totals 46171649 306801 17 4 176 20 3644 13 1 476 22 479 77 138 75 14 028 78 7 695 33 56 11 338 496 46 10 227 43 1 846 75 350 570 64537 COURT OF APPEALS CURRENT BALANCE SHEET JUNE 30 1962 ASSETS CASH IN BANK AND STATE TREASURY Budget Funds In Bank 136337 In State Treasury 2772616 Revenue Collections Unfunded Private Trust and Agency Funds State Income Tax Withholdings 25438 Social Security Withholdings 429 42 State Employees Health Insurance 59 92 29089 53 2018 50 743 72 3185175 LIABILITIES RESERVES SURPLUS LIABILITIES Accounts Payable Current Social SecurityEmployer Contributions For April May June 1962 RESERVES Revenue Collections Unfunded State of Georgia Income Tax Withholdings Social Security Withholdings State Employees Health Insurance SURPLUS For Operations 331 01 42944 76045 2 018 50 254 38 429 42 5992 2 762 22 28 329 08 31 851 75 538 COURT OF APPEALS SUMMARY FINANCIAL CONDITION The accounts of the Court of Appeals of Georgia reflected a surplus of 2832908 at the close of the fiscal year on June 30 1962 after providing the necessary reserve of 76045 to cover outstanding accounts payable and reserving 201850 for revenue collections to be transferred to the State Treasury and 74372 for private trust and agency funds held on this date REVENUE COLLECTIONS In the fiscal year ended June 30 1962 earnings from services of the Clerks office amounted to 2333822 The amount collected together with 184675 held at the beginning of the year made a total of 2518497 to be accounted for of which 2316647 was transferred to the State Treasury and 201850 remained on hand June 30 1962 to be transferred to the next fiscal period AVAILABLE INCOME AND OPERATING COSTS State Appropriation for the Court of Appeals for the year ended June 30 1962 was 35000000 which was increased to 45000000 by transfer of 10000000 from the States Emergency Fund to meet expenditures approved on budget as provided by law The 45000000 provided as the current years appropriation together with cash balance of 1022743 at the beginning of the year made a total of 46022743 available with which to meet the years operating expenses From the 46022743 available funds 74000 was transferred to the State Personnel Board for Employer Contributions to the State Employees Health Insurance Fund and 43039790 was expended for budget approved items of expense leaving a cash balance of 2908953 on hand June 30 1962 This remaining cash balance will be available for expenditure in the next fiscal period subject to budget reapprovals after making provision for liquidation of outstanding accounts payable COMPARISON OF OPERATING COSTS Cost payments of 43039790 in the year ended June 30 1962 compare with 33849646 for the previous fiscal year and 29078724 two years ago Legislative Act approved January 18 1962 fixed the salaries of Judges of the Court of Appeals at 2250000 and limited the salaries of Judges Emeritus to 1200000 per year539 COURT OF APPEALS GENERAL The State Treasurer is disbursing officer for salaries of Judges and Attaches of the Court of Appeals fixed by law and the Clerk of the Cou is disbursing officer for other expense payments Mr Morgan Thomas Clerk of the Court of Appeals of Georgia is bonded in the amount of 500000 with the Home Indemnity Company their Bond No N341453 the conditions of which are quoted as follows Now therefore the condition of this obligation is such that if the said principal shall faithfully perform such duties of his said office as may be imposed on him by law and shall honestly account for all money that may come into his own hands in his official capacity during the said term then this obligation shall be void otherwise it shall remain in full force and effect Deputy Clerk Ralph E Carlisle and Special Deputy Clerk Edna E Bennett filed bonds No N341454 and No N341455 respectively for 500000 each written by the Home Indemnity Company dated Septem ber 29 1960 with coverage of the same conditions stated above The expi ration date of these bonds is December 31 1966 Books and records were found in excellent condition all receipts disclosed by examination have been accounted for and expenditures for the period under review were within the limits of budget approvals and provisions of State law Appreciation is expressed to the Clerk of the Court and the State Treasurer and his staff for the cooperation and assistance given the State Auditors office during this examination and throughout the year541 SUPERIOR COURTS542 SUPERIOR COURTS RECEIPTS 1962 1961 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 87500000 87500000 Budget Balancing Adjustment 452 00000 135 00000 Transfers Other Spending Units 92000 Total Income Receipts1 326 080 00 1010 00000 NONINCOME Public Trust Funds Judges Retirement Fund 3753969 3799317 Solicitors General Retirement Fund 1693123 1706444 Land Title Guaranty Fund 10475 20922 Private Trust Funds 486 96 CASH BALANCES JULY 1st Budget Funds 599406 340236 Public Trust Funds Judges Retirement Fund 20177161 16377844 Solicitors General Retirement Fund 11266477 9560033 Land Title Guaranty Fund 983235 962313 Totals171140542 133767109 PAYMENTS EXPENSE Personal Servicesit 13418511 Travel 1528536 Pensions Benefits 5143145 Total Expense Payments1 200 901 92 NONCOST Public Trust Funds Judges Retirement Fund 35 817 89 Solicitors General Retirement Fund 1867548 Private Trust Funds 48696 CASH BALANCES JUNE 30th Budget Funds 13117214 Public Trust Funds Judges Retirement Fund 20349341 Solicitors General Retirement Fund 110 920 52 Land Title Guaranty Fund 993710 Totals171140542 944 326 52 15 575 71 47 506 07 1 007 408 30 5 994 06 201 771 61 112 664 77 9 832 35 1 337 671 09543 SUPERIOR COURTS CURRENT BALANCE SHEET JUNE 30 1962 ASSETS CASH IN BANKS AND STATE TREASURY Public Trust Funds Superior Court JudgesRet Fund 20349341 Solicitors General Ret Fund 110920 52 Land Title Guaranty Fund 993710 32435103 Budget Funds 13117214 ACCOUNTS RECEIVABLE Anderson A M Judge 1909 Carpenter Geo S Judge 767 Holcombe Est of Fred Eugene Court Reporter 2174 Kennedy F Frederick Judge 4190 455 52317 9040 455 613 57 LIABILITIES RESERVES AND SURPLUS LIABILITIES Accounts Payable McKenna Andrew W Criminal Law Study Committee Renfroe J Lv Judge Emeritus 120 00 3000 15000 Employees Retirement System Employers Contribution on Salaries of City Court Judges for April May and June 1962 Estimated 990000 1005000 RESERVES For Public Trust Funds Superior Court JudgesRet Fund 20349341 SolicitorsGeneral Ret Fund 11092052 Land Title Guaranty Fund 993710 32435103 SURPLUS For Operations 121212 54 Total Liabilities Reserves and Surplus 455 613 57544 SUPERIOR COURTS SUMMARY FINANCIAL CONDITION The accounts of the Superior Courts of Georgia reflected a surplus of 12121254 at the close of the fiscal year on June 30 1962 after providing reserve of 1005000 for outstanding accounts payable and reserving 20349341 for Superior Court Judges Retirement Fund 11092052 for Solicitors General Retirement Fund and 993710 for Land Title Guaranty Fund AVAILABLE INCOME AND OPERATING COSTS State Appropriation for the expense of operating the Superior Courts for the year ended June 30 1962 was 87500000 To meet expenditures approved on budget 45200000 was transferred from the State Emergency Fund as provided by law making total allotment for the year 132700000 From the 132700000 received 92000 was transferred to the State Personnel Board covering employers contribution to State Employees Health Insurance Fund leaving net income available of 132608000 The 132608000 net income together with 599406 cash balance at the beginning of the fiscal year made a total of 133207406 available 96765635 of the available funds was expended for salaries of Judges Solicitors General and Criminal Law Study Committee 16652876 for Contingent Expense Allowances of Solicitors General and Court Reporters 1528536 for travel expense of Judges and Criminal Law Study Committee 5143145 was paid to the Employees Retirement System as Employers contributions to Retirement for City Court Judges and Social Security for Superior Court Judges and Solicitors General and 13117214 remained on hand June 30 1962 the end of the fiscal year COMPARISON OF OPERATING COSTS Total cost payments of 120090192 in the year just closed compare with 100740830 for the previous fiscal period and 94095955 two years ago Act of the General Assembly approved March 7 1957 fixed salaries of Superior Court Judges at 1250000 per annum and provisions of this Act are quoted as follows545 SUPERIOR COURTS 242606 323 Salary The annual salary of the judges of the superior courts shall be and the same is hereby fixed in the sum of 12500 The salary herein fixed shall be paid by the State Treasury in 12 equal monthly installments beginning with the calendar year 1957 and each calendar year thereafter until changed by law The salaries herein fixed shall be the total compensation to be paid by the State to the officials herein named and shall be in lieu of any and all other amounts now provided by law to be paid from the State Treasury except mileage of judges on official business away from home county Acts 1904 p 72 1957 p 273 Act of the General Assembly approved February 15 1962 raised the salaries of Superior Court Judges from 1250000 to 1600000 per annum Legislative Act approved April 5 1961 and amendatory Act of 1962 provide for payment of a contingent expense and travel allowance to Court Reporters Under ruling by the States Attorney General contingent expense and travel allowances have been paid to Court Reporters in the year ended June 30 1962 retroactive to April 5 1961 Mileage of Judges of the Superior Courts on official business away from home county is paid at the rate of 6 per mile as provided by Georgia Laws 1961 Vol I page 359 PUBLIC TRUST FUNDS Public Trust Fund receipts in the period under review were 3753969 for Judges Retirement Fund 1693123 for Solicitors General Retirement Fund and 10475 Land Title Registration Fees a total of 5457567 From the Judges Retirement Fund 3581789 was reimbursed to the General Fund for salaries of Judges Emeritus to apply on payments to Retirees from General Funds of the State Treasury A similar reimburse ment of 1867548 was made from the Solicitors General Retirement Fund for salaries of Solicitors General Emeritus to apply on payments to Retirees from the States General Fund Public Trust Fund balances in the State Treasury for the three accounts at June 30 1962 were as follows Superior Court Judges Retirement Fund20349341 Solicitors General Retirement Fund 11092052 Land Title Guaranty Fund 993710 32435103546 SUPERIOR COURTS GENERAL Shown on Balance Sheet and detailed in the unit report are accounts receivable aggregating 9040 due from Judges and Court Reporters of the Superior Courts Also shown on Balance Sheet and detailed in the unit report are accounts payable totaling 15000 due to Judge of Superior Court and member of the Criminal Law Study Committee The accounts receivable and accounts payable referred to in preceding paragraph are due to errors in filing expense accounts and will be liquidated in the next fiscal period Disbursements for the cost to the State of operating the Superior Courts are made by the State Treasurer upon approvals by the State Auditor as provided by State law Records were found in good condition all funds were properly accounted for and expenditures for the period under review were within the limits of budget approvals and provisions of State law with exceptions noted Appreciation is expressed to the Treasurer and the staff of his office for the cooperation and assistance given the State Auditors office during this examination and throughout the year547 JUDICIAL COUNCIL548 JUDICIAL COUNCIL OF GEORGIA RECEIPTS 1962 1961 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 250000 500000 Budget Balancing Adjustment 14 306 35 Total Income Receipts 250000 930635 CASH BALANCE JULY 1st Budget Funds 200000 1293419 Totals 450000 362784 PAYMENTS EXPENSE Personal Services 90000 900 00 Travel 67 84 Rents 72000 66000 Total Expense Payments 162000 162784 CASH BALANCE JUNE 30th Budget Funds 288000 200000 Totals 450000 362784549 JUDICIAL COUNCIL OF GEORGIA SUMMARY INTRODUCTION The Judicial Council of Georgia was created by Legislative Act of 1945 and is composed of the Chief Justice of the Supreme Court the Chairman of the Judiciary Committees of the Senate and House of Representatives a Justice of the Supreme Court and Judge of the Court of Appeals two trial Court Judges five lawyers in active practice and three laymen the last twelve to be appointed by the Governor FINANCIAL CONDITION The Judicial Council ended the fiscal year on June 30 1962 with 288000 undrawn appropriation funds in the State Treasury and reported no out standing accounts payable or other liabilities AVAILABLE INCOME AND OPERATING COSTS State Appropriation for the expense of the Council in the year ended June 30 1962 was 250000 which with 200000 cash balance on hand at the beginning of the period made 450000 funds available From the 450000 available funds 90000 was paid as salary of Claude Joiner Jr Executive Secretary and 72000 rent on office of the Council in Macon leaving a balance on hand June 30 1962 of 288000 The 162000 expense the past year compares with 162784 cost of operating the Council the previous fiscal year ended June 30 1961 and 198872 two years ago GENERAL The State Treasurer is the disbursing officer for the Judicial Council and the accounts were found in good condition All receipts disclosed by examina tion have been accounted for and expenditures were within the limits of budget approvals and supported by proper voucherSTATE LIBRARY 551 552 STATE LIBRARY RECEIPTS 1962 1961 INCOME FROM STATE REVENUE ALLOTMENTS Appropriations 7900000 9151210 TransfersOther Spending Units 28803 11291 Total Income Receipts 7871197 9139919 NONINCOME Private Trust Funds 63 01 70 91 State Revenue Collections Unfunded 11481 2 36 CASH BALANCES JULY 1st Budget Funds 3626340 2631152 State Revenue Collections Unfunded 11481 112 45 Total 11503838 11789643 PAYMENTS EXPENSE Personal Services 32 375 93 25363 74 Travel 124 39 Supplies Materials 32397 307 70 Communication 61859 314 90 Publications Printing 42 271 89 42 677 41 Repairs 6 50 Insurance 5 5 Pensions Benefits 250414 1933 76 Equipment 375 31 20430 Total Expense Payments 7860572 7089359 OUTLAYS Equipment 8 478 94 10 553 72 NONCOST Private Trust Funds 63 01 7Q gl CASH BALANCES JUNE 30th Budget Funds 2789071 3626340 State Revenue Collections Unfunded 114 81 Total n503838 m89643553 STATE LIBRARY CURRENT BALANCE SHEET JUNE 30 1962 ASSETS CASH ASSETS BUDGET FUNDS In Bank 00 In State Treasury 2789071 2789071 LIABILITIES RESERVES SURPLUSDEFICIT LIABILITIES None Reported RESERVES Publishing Court Reports 2789071 SURPLUSDEFICIT For Operations 00 2789071554 STATE LIBRARY SUMMARY FINANCIAL CONDITION The Current Balance Sheet reflects the cash position of the State Library on June 30 1962 and shows no surplus for operations after providing the necessary reserve of 2789071 for publishing court reports REVENUE COLLECTIONS In the fiscal year ended June 30 1962 Revenue Collections made by this agency as authorized by the law were 548373 The amount collected together with 11481 held at the beginning of the year made a total of 559854 to be accounted for of which the total amount was transferred to the State Treasury AVAILABLE INCOME AND OPERATING COSTS State Appropriation to the Library for operations in the fiscal year was 4400000 From the 4400000 provided as the current years appropriation 28803 was transferred to the State Personnel Board 12363 for the pro rata cost of Merit System Administration and 16440 for State Employees Health Insurance Fund leaving net income of 4371197 for general operations Appropriation for the cost of printing court reports in the fiscal year was 3500000 The 4371197 net income for general operating expenses and the 3500000 appropriation for printing court reports together with 3626340 cash balance at the beginning of the fiscal year made a total of 11497537 available to cover expense of operating the Library and printing court reports in the year 3637669 of the available funds was expended for operating expenses 847894 was paid for books for the Library and 4222903 for printing court reports leaving a balance on hand at June 30 1962 of 2789071 in budget funds Of this remaining cash balance 2789071 is reserved for cost of pub lishing court reports555 STATE LIBRARY COMPARISON OF OPERATING COSTS Expenditures for the past three years are compared in the following statement YEAR ENDED JUNE 30 1962 Personal Services 3237593 Travel Expense 12439 Supplies Postage and Other Expense 3 876 37 Printing Court Reports 4222903 Books for Library 8 478 94 Totals 8708466 Number of Employees on Payroll June 30 9 1961 1960 25 363 74 24 737 30 2 975 37 42 554 48 10 553 72 3 296 48 31 874 80 9 315 52 81 447 31 69 22410 GENERAL Mr John D M Folger State Librarian is bonded in the amount of 200000 with the Columbia Casualty Company their bond number FB9822861 dated October 1 1959 Bond premium has been paid to October 1 1962 Books and records of the State Library were found in good condition All receipts disclosed by examination have been accounted for and expendi tures were within the limits of budget approval and supported by proper voucher Appreciation is expressed for the cooperation and assistance given the State Auditors office during this examination and throughout the year557 DEPARTMENT OF LABOR ADMINISTRATION I1 558 DEPARTMENT OF LABOR DIVISION OF ADMINISTRATION AND INSPECTION RECEIPTS 1962 1961 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 17500000 15000000 Budget Balancing Adjustment TransfersOther Spending Units 79700 1127 00 Revenue Retained Interest Earned 189 n 128 80 Total Income Receipts 17598611 15125580 NONINCOME Private Trust Funds 175106 156530 State Revenue Collections Unfunded 400 00 3 600 00 CASH BALANCES JULY 1st Budget Funds 463680 338100 State Revenue Collections Unfunded 3 q00 00 Total 18277397 15620210 PAYMENTS EXPENSE Personal Services 113 000 06 10982494 Travel 2251809 2082468 Supplies Materials 122 02 Communication 71894 758 35 Publications Printing 110850 114L00 Rents 3299190 829488 Insurance 35 00 go Q0 Pensions Benefits 929401 8 929 13 Miscellaneous 75 qq 75j0 Total Expense Payments 17974150 15000000 NONCOST Private Trust Funds h 69o53 565 3 CASH BALANCES JUNE 30th Budget Funds 881 41 4 636 M State Revenue Collections Unfunded 40000 Private Trust Funds 6053 Total i8277397 i56 20210559 DEPARTMENT OF LABOR DIVISION OF ADMINISTRATION AND INSPECTION SUMMARY FINANCIAL CONDITION The Division of Administration and Inspection of the Department of Labor ended the fiscal year on June 30 1962 with a surplus of 88141 avail able for operations subject to budget approvals after providing reserve of 6053 for unremitted group insurance withholdings REVENUE COLLECTIONS The Division of Administration and Inspection in the fiscal year ended June 30 1962 collected 840000 in License Fees for Private Employment Agencies under provisions of Act of the General Assembly approved March 17 1959 800000 was transferred to the State Treasury in the period under review leaving 40000 on hand which will be funded to the State Treasury in the next fiscal period AVAILABLE INCOME AND OPERATING COSTS State Appropriation for the operation of this Division of the Labor Department for the year ended June 30 1962 was 17500000 In addition to the 17500000 provided as the current years appropri ation 112700 was transferred to the Division by the Board of Workmens Compensation and 18911 interest was earned on special rental account making total income receipts for the year 17631611 From the total income received 33000 was transferred to the State Personnel Board for Employees Health Insurance leaving net income in the amount of 17598611 The 17598611 net income receipts and the cash balance of 463680 on hand at the beginning of the fiscal year made total funds available with which to meet expenses of the Division in the period under review 18062291 17974150 of the available funds was expended in the year for the Divisions operating expenses and 88141 remained on hand June 30 1962 the end of the fiscal yearwarn 1 560 DEPARTMENT OF LABOR DIVISION OF ADMINISTRATION AND INSPECTION COMPARISON OF OPERATING COSTS The Divisions expenditures for operations are compared for the past three years in the following statement YEAR ENDED JUNE 30 1962 1961 I960 Personal Services 11300006 10982494 10520750 Travel Expense 2251809 2082468 2237629 RentsTo Bldg Authority 32991 90 829488 11591 64 Other Expense 1123145 1105550 1082457 Totals 17974150 15000000 15000000 Number of Employees on Payroll June 30 17 17 17 GENERAL The Department of Labor consists of the Division of Administration and Factory Inspection and the Employment Security Agency the latter being reported under separate cover Commissioner of Labor Ben T Huiet is bonded in the amount of 500000 Bond is written by the National Surety Corporation dated December 29 1958 and covers faithful performance and accounting for all funds coming into the Commissioners hands by virtue of said office of Com missioner of Labor Term of office covered by bond is from January 11 1959 to January 11 1963 and bond premium has been paid to January 11 1963 The Director and the SecretaryTreasurer of the Department are bonded for 250000 each under Honest Insurance Position Schedule Bond issued by the National Surety Corporation dated August 4 1959 In the fiscal year ended June 30 1962 18911 interest was earned on Special Rental funds of the Department of Labor in the Fulton County Federal Savings and Loan Association This 18911 interest earned was retained by the Department of Labor and not remitted to the State Treasury561 DEPARTMENT OF LABOR DIVISION OF ADMINISTRATION AND INSPECTION Portions of Legislative Act approved March 23 1960 are quoted as follows 100101 State Depository Board creation membership naming and appointment of depositories A State Depository Board hereinafter called the Board is created consisting of the Governor the Comptroller General the State Auditor the Superintendent of Banks and the State Treasurer who shall act as administrative officer of said Board a majority of whom shall constitute a quorum and the acts of the majority of whom shall be the Acts of the Board The Board in its discretion may from time to time name and appoint as State Deposito ries of State Funds only chartered solvent banks and trust companies whether organized under State or Federal laws of good standing and credit in any city town or community in this State The Board shall meet at least once quarterly upon call of the Governor or in his absence upon the call of the State Treasurer Section 4Interest earned on State Funds withdrawn from the Treasury on approved budgets shall be remitted to the State Treasury by each department board bureau or agency and placed in the General Fund Ruling by the Attorney General of the State of Georgia dated September 24 1959 regarding deposit of public funds in Savings and Loan Associations was quoted in previous years report Books and records of this Division were found in excellent condition all receipts disclosed by examination have been accounted for and expenditures for the period under review were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the Commissioner and the staff of the Division for the cooperation and assistance given the State Auditors office during this examination and throughout the year563 DEPARTMENT OF LABOR EMPLOYMENT SECURITY AGENCY564 DEPARTMENT OF LABOR EMPLOYMENT SECURITY AGENCY RECEIPTS 1962 1961 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 8500000 8500000 Revenues Retained Grants from U S Government 525406041 448455450 Earnings 365163 19850 Transfers Other Spending Units 3835633 1894351 Transfers from Public Trust Funds 46107896 25895615 Total Income Receipts 576543467 480976564 NONINCOME Public Trust Funds Contribution by Employers 35 408 327 82 37177812 54 Interest from U S Treasury 402512368 451728623 Income on Investments 3339544 Transfer to Budget Funds 46107896 258 95615 Private Trust Funds 11499129 10092255 State Revenue Collections Unfunded 276764 119493 CASH BALANCES JULY 1st Budget Funds 22857890 38458725 Public Trust Funds 13905230337 14430793303 Private Trust Funds 265600 247030 State Revenue Collections Unfunded 2796431 2915924 Total18419492888 19106978570565 DEPARTMENT OF LABOR EMPLOYMENT SECURITY AGENCY PAYMENTS 1962 EXPENSE Personal Services 3911087 98 Travel 14637916 Supplies Materials Communication Heat Light Power Water Publications Printing Repairs Rents Insurance Indemnities Pensions Benefits Equipment Miscellaneous 121 825 95 50 655 02 27 52213 73 42515 10 934 76 567 227 65 1 807 95 5900 314 910 89 109 502 20 10 33016 Total Expense Payments 534566800 OUTLAY Land Building Personal Services Travel Printing Repairs Contracts Equipment 1961 342577564 124 994 81 97 850 99 36 289 97 2496386 133 036 73 10 62583 50117781 79412 982 37 271 513 04 71 291 00 6 965 61 4 706 261 78 16 839 89 5 813 36 236 91 644 60 6500 436 606 58 242 402 61 13 312 04 11 296 24 NONCOST Public Trust Funds Unemployment Benefits 4075425312 Private Trust Funds uWSl CASH BALANCES JUNE 30th Budget Funds Public Trust Funds 137 Private Trust Funds Revenue Collections Unfunded 180 640 55 303 818 23 2174 08 25196 67 Total18419492888 46 691 772 28 100 736 85 228 578 90 139 052 303 37 2 656 00 27 964 31 191 069 785 70 566 DEPARTMENT OF LABOR EMPLOYMENT SECURITY AGENCY CURRENT BALANCE SHEET JUNE 30 1962 ASSETS CURRENT ASSETS Cash in Banks in State Treasury and in U S Treasury State Revenue Collections Budget Funds Public Trust Funds InU S Treasury13672941695 Benefit Funds 49502494 Area Redevelopment Funds 23 63100 Clearing Account 5574534 Private Trust and Agency Funds Employees Bond Purchase Fund 2519667 180640 55 137 303 81823 2174 08 137511829 53 LIABILITIES RESERVES AND SURPLUS CURRENT LIABILITIES Outstanding Purchase Orders and Accounts PayableGeneral Operations 7367692 RESERVES For Land Buildings Construction and Equipment Title IX Account 645892 Public Trust Funds Unemployment Benefits and Area Redevelopment Act 137 303 818 23 Private Trust Funds 217408 State Revenue Collections To Be Funded to State Treasury 25196 67 137 337 64790 SURPLUS For General Operations Subj ect to Budget Approval 100 504 71 137 511 829 53567 DEPARTMENT OF LABOR EMPLOYMENT SECURITY AGENCY SUMMARY FINANCIAL CONDITION UNEMPLOYMENT TRUST FUND AND AREA REDEVELOPMENT ACT TRUST FUND The Unemployment Trust Fund is created by a tax on employers for pay ing benefits to eligible unemployed and is treated as a Public Trust Fund administered by an agency of the State Government although the contri butions to the fund are transmitted to the U S Treasury Department The Area Redevelopment Act Trust Fund represents funds that have been sent to the State by the U S Government Disbursements from this fund are made by the Employment Security Agency according to U S Government rules and regulations Included in the Public Trust Fund balances are funds that have been returned to the State under Section 903 A of the Social Security Act as amended These funds are advanced to the General Account for constructing and equipping local offices As these offices are completed the Employment Security Agency repays the Public Trust Fund by paying rents over a period of years until the advances are repaid The balance in Public Trust Funds at the end of the fiscal year on June 30 1962 was 13730381823 of which 13672941695 was held in the U s Treasury and 57440128 was on deposit in banks This compares with 13905230337 in the Fund at the beginning of the fiscal period the de crease of 174848514 representing the excess of benefit payments over contributions grants rents and a transfer to the General Fund as follows Contributions and Grants 39 433 451 qq Rentsfrom General Fund 33 395 44 3946684694 Less Benefits paid to Employees and Subsistence payments 40 754253 12 Transfers to General Fund 461 Q78 96 Decrease 174848514568 DEPARTMENT OF LABOR EMPLOYMENT SECURITY AGENCY FINANCIAL CONDITION There was a surplus of 10050471 in the General Operating Fund of the Division at the end of the fiscal year on June 30 1962 after providing the necessary reserve of 7367692 for liquidation of accounts payable and pur chase orders outstanding and reserving 645892 for lands buildings and equipment PRIVATE TRUST FUNDS Private Trust Funds held by the Department on June 30 1962 amounted to 217408 which was for purchase of U S Bonds for employees REVENUE COLLECTIONS Interest and penalties collected from employers in the year amounted to 362844 which with a balance of 2796431 on hand at the beginning of the period made a total of 8459275 to be accounted for Of this amount 5939608 was paid into the State Treasury as provided by law and 2519667 remained on hand June 30 1962 to be transferred to the State Treasury in the next fiscal year AVAILABLE INCOME AND OPERATING COSTS State Appropriation for that part of the cost of operations of the Employ ment Security Agency as authorized by Act approved March 8 1945 for the year ended June 30 1962 was 8500000 Grants to the Department by the U S Government were 524157641 for the year 1248400 was received from the Bureau of Labor Statistics 38800 from the Tennessee Valley Authority 326363 from sale of equip ment telephone commission and other sources and 46107896 was trans ferred from the Benefit Account making total income receipts of 580379100 From the 580379100 received 1146178 was transferred to the Department of Revenue for expense of collecting delinquent accounts and 2689455 to the State Personnel Board for pro rata cost of Merit System Administration and cost of Employees Health Insurance leaving net income available to the Department of Labor Employment Security Agency of 576543467 The 576543467 income together with 22857890 cash balance at the beginning of the fiscal period made a total of 599401357 funds available for general operations569 DEPARTMENT OP LABOR EMPLOYMENT SECURITY AGENCY 581337302 of the available funds was expended in the year for budget approved items of expense and outlay and 18064055 remained on hand June 30 1962 the end of the fiscal year The first lien on this remaining cash balance is for liquidation of out standing accounts payable and purchase orders and the remainder will be available for expenditure in the next fiscal period subject to budget re approvals COMPARISON OF OPERATING COSTS Operating costs of the Department for the past three years are compared in the following statement YEAR ENDED JUNE 30 EXPENDITURES 1962 1961 I960 Personal Services391108798 342577564 315471488 Travel Expense 14637916 12499481 11007953 Supplies Materials 12182595 9785099 7495735 Communication 5065502 3628997 3609794 Heat Light Water 2752213 2496386 2393967 Printing Publicity 7342515 13303673 8198368 Repairs Alterations 1093476 1062583 937014 RentsBldgs Offices and Equipt 49751614 430 642 52 394 297 90 Advance to State Office Bldg Authority 6971151 7053529 74559763 Insurance Bonding 180795 79412 53350 Pensions To Ret System 31491089 27151304 25479575 Indemnities 5900 98237 67391 Equipment 10950220 7129100 3239101 Miscellaneous 1033016 696561 382444 Lands Buildings Per Imp Eq 46770502 25951221 12037385 Totals581337302 496577399 437259318 Number of Employees on Payroll June 30 821 923 765 GENERAL The Department of Labor consists of the Employment Security Agency and the Division of Administration and Inspection the latter division being reported under separate cover Fidelity bond Name Schedule with Automatic Coverages is on file issued by the United States Fidelity and Guaranty Company number570 DEPARTMENT OF LABOR EMPLOYMENT SECURITY AGENCY 2300207227744 Schedule attached to and forming part of bond 2300207227744 effective for term beginning September 10 1960 lists names of employees and positions covered Coverage on each of three ac countants is 500000 and other employees are covered for 200000 as listed in schedule Time limitation made a part of the condition of the above bond is quoted as follows 2Loss must be discovered as to any employee causing the loss before the expiration of three years from any termination of this insurance either as an entirety or only as to such employee whichever first occurs The insurer must be notified within fifteen days of the discovery Within three months after discovery proof of loss must be filed with the insurer in itemized form duly sworn to The insurer shall have the privilege of examining all records and evidence pertaining to the loss No suit to recover for a loss shall be brought after the ex piration of fifteen months from filing of the proof Any of these limita tions if void under the law applicable to this bond shall be extended to the shortest period permitted The examiners in the course of the examination spot checked unemploy ment compensation contributions made by employers It was found that in certain instances the amount shown as remitted on cash receipts records did not correspond with individual ledger records The examiners were informed that the machines that kept these records were not programmed to calculate differences in the amount that should be remitted and the amount that was remitted The examiners checked all reports from employers where they found a difference existed in the ledger and cash records In all instances it was found that the amount shown on the cash records agreed with the em ployer report It is apparent that a study must be made to program machines to show correct amounts on individual ledger cards so that accurate records will be maintained It was found that as of the date the examiners completed their examination the June payroll of the Employment Security Agency had not been certified by the State Personnel Board It was also found that 20 overtime payrolls in the fiscal year had not been certified by the State Personnel Board All receipts disclosed by examination were accounted for and payments were within the limits of budget approvals and supprted by proper voucher Appreciation is expressed to the officials and staff of the Agency for the cooperation and assistance given the State Auditors office during this exami nation and throughout the year571 DEPARTMENT OF LAW572 DEPARTMENT OF LAW RECEIPTS 1962 1961 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 45000000 32500000 Budget Balancing Adjustment11 69742 10664737 Revenues Retained Transfers Other Spending Units 180406 32514 Total Income Receipts 43649852 43132223 NONINCOME Private Trust Funds 22376 CASH BALANCE JULY 1st Budget Funds 82427 120147 Total 43754655 43252370 PAYMENTS EXPENSE Personal Services 37250458 37029053 Travel 595837 800808 Supplies Materials 402789 408364 Communication 1182866 977767 Publications Printing 795130 437116 Repairs 15877 18100 Rents 31680 8640 Insurance 5250 4750 Equipment 792178 1018653 Miscellaneous 38720 36522 Pensions Benefits 2557003 2430170 Total Expense Payments 43667788 43169943 NONCOST Private Trust Funds 22376 CASH BALANCE JUNE 30th Budget Funds 64491 82427 Total 43754655 43252370573 DEPARTMENT OF LAW SUMMARY FINANCIAL CONDITION The Department of Law ended the fiscal year on June 30 1962 with a surplus of 39846 in operating funds after providing for salaries payable in the amount of 24645 AVAILABLE INCOME AND OPERATING COSTS State Appropriation for the operation of the Department of Law in the year ended June 30 1962 was 45000000 The amount provided with which to meet expenditures approved on budget was 43830258 and the remaining 1169742 was lapsed to the States General Fund under provisions of State law From the funds provided as the current years appropriation 180406 was transferred to the State Personnel Board for the pro rata expense of Merit System Administration and Employees Health Insurance leaving net income of 43649852 The 43649852 income and the 82427 cash balance at the beginning of the period made a total of 43732279 available with which to meet budget approved expenditures 367788 of the available funds was expended in the year for items of expense which had been approved on budget and 64491 remained on hand June 30 1962 the end of the fiscal year574 DEPARTMENT OF LAW COMPARISON OF OPERATING COSTS Expenditures by the Department of Law for the past three years are compared in the statement following YEAR ENDED JUNE 30 EXPENDITURES 1962 1961 i960 Personal Services 37250458 37029053 349 179 37 Travel Expense 595837 800808 869002 Supplies 402789 408364 3 726 78 Communication 1182866 977767 6 690 34 Printing Publications 795130 437116 3077 25 Repairs 15877 181 Q0 ioe 25 Rents 316 80 86 40 2U 33 Insurance Bonding 5250 4750 47 50 Pensions To Ret System 20020 79 19 55087 19 124 33 Pensions To Soc Security 5549 24 475083 4 824 23 Indemnities Equipment 792178 1018653 7737 09 Miscellaneous 36720 36522 37502 Totals 43667788 43169943 40829251 Number of Employees on Payroll June 30 51 48 53 The Departments expenditures for operations the past year had a net increase of 497845 accounted for by an increase of 221405 in personal services and an increase of 276440 in total of other expense payments Included in personal services for the fiscal year under review was the amount of 3147500 net fees paid to Deputy Assistant Attorneys General appointed under Executive Orders to represent the State in specific matters In the previous fiscal year fees paid to Deputy Assistant Attorneys General amounted to 4252478 GENERAL The Attorney General Eugene Cook is bonded in the amount of 1000000 with the National Surety Corporation bond 4030030 dated October 28 1958 on which premium has been paid to January 1 1963 The condition of the obligation of this bond is as follows Whereas the said Eugene Cook has been duly elected to the office of Attorney General of the State of Georgia for a term of four years com mencing on the 1st day of January 1959 and ending on the 31st dav of December 31 1962575 DEPARTMENT OF LAW Now therefore the condition of the above obligation is such that if the above bounden Eugene Cook shall on and after January 1 1959 and during the remainder of the aforesaid term faithfully and truly perform all the duties of this office and shall pay over and account for all funds coming into his hands by virtue of said office of Attorney General as required by law then this obligation to be void otherwise to be and remain in full force and virtue Floy C Stephenson Cashier of the Department of Law is bonded for 500000 with the National Surety Corporation bond 1573592 on which premium has been paid to July 31 1962 The condition of the obligation of this bond is as follows Now therefore the condition of this obligation is such that if the Principal shall during the effective period of this bond well and truly perform all the duties of and account for and pay over as required by law all funds coming into his possession by virtue of his office or position aforesaid then this obligation to be void otherwise to remain in full force and effect subject however to the following further conditions which shall be conditions precedent to recovery hereunder 1 This bond is effective for the period beginning July 31 1955 and is continuous from its inception to its termination as provided in Condition 5 below 2 This bond does not cover a loss arising out of any acts or omissions occurring prior to its effective date b any shortage of funds or property existing prior to such effective date nor funds or property applied to any such shortage c loss arising out of the failure suspension or restricted operation of any bank or banks depository or depositories any law decision or ordinance to the contrary not withstanding nor d loss arising out of the Principals failure to collect taxes 3 The amount of this bond as above set forth is the Suretys maximum aggregate liability hereunder and neither the duration of the coverage nor the basis upon which premiums are computed shall render such amount cumulative 4 Upon discovery by the Obligee of any fact or circumstance indicat ing a possible claim hereunder immediate written notice thereof containing all details then known shall be given to the Surety at its office above W576 DEPARTMENT OF LAW 5 All liability of the Surety hereunder for the future acts and omissions of the Principal shall terminate at the end of the period shown in the Whereas clause above unless terminated earlier upon the hap pening of any of the following events a discovery by the Obligee of any dishonest act or omission of the Principal or b the Principal ceasing to occupy the office or position above set forth or c the giving of written notice by the Surety to Governor of the State of Georgia of the Suretys election to terminate which notice shall be effective thirty 30 days after its receipt It was found in the course of the examination that Attorney General Eugene Cook was entitled to 24645 additional compensation on June 30 1962 for membership on certain Boards that had been certified to but for which he had not received compensation All receipts disclosed by examination have been accounted for and ex penditures for the period under review were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the Attorney General and the staff of the Department of Law for the cooperation and assistance given the State Auditors office during this examination and throughout the yearMEDICAL EDUCATION BOARD 577578 MEDICAL EDUCATION BOARD RECEIPTS 1962 1961 INCOME PROM STATE REVENUE ALLOTMENTS Appropriation 15000000 15000000 Revenues Retained Interest Earned 244618 326996 Total Income Receipts 15244618 15326996 CASH BALANCE JULY 1st Budget Funds 3034497 3808752 Total 18279115 19135748 PAYMENTS EXPENSE Personal Services 7 416 21 7333 35 Travel 61 38 gl m Supplies 187 97 24Q 4Q Communication 217 77 165 pf Printing Publications 516 80 Insurance and Bonding 5000 50 00 Scholarships 14330a 27 152 644 96 Total Expense Payments 15424160 16101251 CASH BALANCE JUNE 30th Budget Funds 2854955 3034497 Total 1 79115 19135748579 MEDICAL EDUCATION BOARD SUMMARY INTRODUCTION The State Medical Education Board was created by Amendment to the State Constitution as proposed in Resolution No 32 approved February 21 1951 for the purpose of providing loans and scholarships to students desiring to study medicine and to engage in the practice of medicine Members of the Board are Dr Thomas W Goodwin 1467 Harper Street Augusta Georgia Dr Carter Smith 1938 Peachtree Rd N W Atlanta Georgia Dr John N Shearouse Lavonia Georgia Dr J Hubert Milford Hartwell Georgia Dr Fred H Simonton Chickamauga Georgia Mr L R Siebert Secretary of the Board of Regents of the University System serves as Secretary and Treasurer of the Medical Board as provided in the Act creating the Board FINANCIAL CONDITION The Board ended the fiscal year on June 30 1962 with a cash surplus of 54955 and reported no outstanding accounts payable or other liabilities on this date AVAILABLE INCOME AND OPERATING COSTS State Appropriation for the operation of the Medical Board in the fiscal year ended June 30 1962 was 15000000 In addition to the appropriation funds provided the Board received and retained 47188 interest on funds deposited in savings account and 197430 interest on Scholarships refunded making total available income for the year 15244618 Portions of Legislative Act approved March 23 1960 are quoted as follows 100101 State Depository Board Creation Membership Naming and Appointment of Depositories A State Depository Board herein after called the Board is created consisting of the Governor the Comptroller General the State Auditor the Superintendent of Banks and the State Treasurer who shall act as administrative officer of said Board a majority of whom shall constitute a quorum and the Acts of580 MEDICAL EDUCATION BOARD the majority of whom shall be the acts of the Board The Board in its discretion may from time to time name and appoint as State Deposito ries of State Funds only chartered solvent banks and Trust Companies whether organized under State or Federal laws of good standing and credit in any city town or community in this State The Board shall meet at least once quarterly upon call of the Governor or in his absence upon the call of the State Treasurer Section 4Interest earned on State Funds withdrawn from the Treasury on approved budgets shall be remitted to the State Treasury by each Department Board Bureau or Agency and placed in the General Fund The 15244618 income receipts together with the 3034497 cash balance on hand at the beginning of the period made total funds available 18279115 793333 of the available funds was expended for personal services travel and other operating costs 14630827 net was paid to medical students as scholarships and 2854955 remained on hand June 30 1962 the end of the fiscal year This remaining cash balance of 2854955 represents funds which have been provided in excess of obligations incurred and will be available for ex penditure in the next fiscal year subject to budget reapprovals COMPARISON OF OPERATING COSTS The expenditures for the past year are compared with those for the past two years in the statement following YEAR ENDED JUNE 30 EXPENDITURES 1962 1961 i960 Personal Services 741621 733335 6 413 20 Travel Expense 6138 6180 5040 Supplies i8797 24040 218 54 Communication 21777 16520 206 65 Printing Publicity 51680 388 00 Repairs 25 00 Insurance Bonding 5000 5000 5000 Subtotals 793333 836755 735179 Scholarships 14630827 15264496 14942572 Totals 15424160 16101251 15677751 Number of Employees on Payroll June 30 5 6 fi581 MEDICAL EDUCATION BOARD GENERAL The Amendment to the State Constitution which created the State Medical Education Board provides that should a scholarship recipient with draw from school or fail to abide by the contract with the State Medical Education Board the scholarship is to be repaid to the Board with 4 interest calculated from the date of each payment on the Scholarship Mr L R Siebert SecretaryTreasurer of the Board is bonded in the amount of 1000000 for the faithful performance of the duties of his office and the proper accounting for all funds coming into his hands as such Secre taryTreasurer as required by law This bond is written by the Royal Indemnity Company Bond No 007644 dated April 1 1953 on which pre miums have been paid to April 1 1963 Appreciation is expressed to the Board Members and the Secretary Treasurer and his staff for the cooperation and assistance given the State Auditors office during this examination and throughout the year 582 MEDICAL EDUCATION BOARD 8 8 8 8 o Eh 43 n d S 3 0 1 pj h to 3 3 II Rfd In Cash to OS 43 G 4 O cd ear ded 062 o a s i w eo a 4 0 An H a 03 P 03 H O h 43 a 3 o aid vious iods a a i3 o H o o 8 o m 8 8 S O Q O o o o m t o in o 8 CO co lO a CO a 3 m M o ft o CO N H p w Eh cd O cp 3 CD p la a n a s 3 CD C2 0 ft T3 P Pm cd CD a CD c CO M 3 a o CD N c S pq OS w 3 Si 15 3 3 si la o a p 3 o O 3 3 15 H Hi a g w 7 CD PQ ft 00 O co O N D H D H ca 43 3 3 H a jj o 3 c ri O 3 S S3 3 05 jT 00 CO 3 CO n i h583 MEDICAL EDUCATION BOARD o g 8 8 g 8 8 8 g Ol 8 g 8 8 8 CO CO d 8 d oi CO CO lO co o a w ft o Efl O c M 3 W W h 08 S a a SCO 08 CO H w OJ H 08 CO g oj c h 3 co as i m co 3 io Fh oo iH O il 03 ii c3 o a 60 O o ca 0 r o a o a a in O H W a s g es 60 o3 m is o CO CO o Q 6 O H 0 go 03 13 H 3 i 3 0 o3 fan 8 MS 584 MEDICAL EDUCATION BOARD 3 M f O H P 8 M b xn ft S 3 I S o o 3 u 2 o3 S3 o a o H S O w Q iz H Pi 3 3 i2 P 3 B 2 2 lO iH 8 8 o o o o 3 B o O M O H h O C5 rt 3 o o3 n 2 o S pH o O 3 r 3 03 O SO 3 03 N 3 o o 03 o 3 3 15 1 S a 3 o ca 33 CO b S 5 CD O SB o O J3 M 9 22 h o 3 3 ai o3 3 CD CO S 2 OS B 3 o o 03 a 3 oj a 3 N S o a 3 5 3 3 fc M 3 a ha a 3 3 CD S 3 03 P5585 MEDICAL EDUCATION BOARD 8 8 o 01 o 8 8 8 CM M o o o lO o o o o 00 8 8 8 8 8 o t o o OS 8 in o O o 00 iH in 8 8 CM in CM in CQ co in co CM in ii ii 8 88 8 ii in ii 3 cd Ha 00 Hj lJ o O i J 3 5 S fe co B g S 3 131 www o a iS S 2 5 3 S flDo5 sd S m o 2 2 cq a Hi o pq pq pq a 03 hi o ft o GQ w 0 a rS Hi i u o N en o o M N I oi L o fl CD o m n o a o ft o m h 2 co 3o M H 3 3 o CD 03 pq 2 53 a J CD H4 u 4 d 0 la o a o A ft o m 03 S CO pq CD w I Vl CO CD w X o o 2PQ n o o Hi pq pq pi bfl pi a W3 CD 2 CD M Ol N C o J o pq586 MEDICAL EDUCATION BOARD 8 8 3 8 S a 8 8 8 8 8 8 8 8 O M 73 a o hi 0 O 4H 3 CO O w u 03 CD 05 0 19 P H Q S3 ti K to 32 J o 2 3 P C o IM 8 8 8 o CO o 2 Q 8 8 a o o C5 O 63 0 6 O 63 O 63 14 h O O i3 O n a 63 a H a 3 3 Ml 3 D ls r p CD n S rvl 3 s Ul o 0 n O 02 0 o 11 O ft O Oj c m PQ c S PI M d I pi t Ml 11 lO H pq OS s 12 2 pq CO jj pq o Ph W a ft a OS H fl as pq o ft ft o CC cS to O Ml o587 MEDICAL EDUCATION BOARD lO iH iH 8 8 8 8 8 o o o Q Q lO 0 0 0 CM CO o o 3 3 CD w 3 o cd CO d s d CD H 8 CD CD H 1 a r 1 w co d 3 a N D O Cm d H 3 CQ Q a o 5hS o CD 00 o o d o t 2 a S cu 2 N 3 Q CM q iH o o as a H o o d c3 d o 3 00 0 d o o d s o3 W 00 oj o CO o O H d d 03 03 pj SsTg o a o w a d c Hj 03 feT en oj B d 2 M In Q CD d o o d d n D d 3 u pq Q pq i o J h n O hi m o o o 8 o o a o pa o d CD O cfi o ft o CO d 0 d 2 03 O d o o3 i 588 MEDICAL EDUCATION BOARD 8 8 8 8 o a h H ft Q 8 8 0 0 O O D 10 10 lO lO c N t t t 2 M d j CO as ot a a a o 0 CO CO A H a s to 3 0 H 0 CO P H P S w aj 3 H H 3 p g a 3 8 8 8 8 8 8 g 8 101 H 8 O 01 S o O o H o H Kl J o o tj o d o g 8 8 CO CO 8 S 8 8 3 o3 0 0 3 V a 10 3 s w Hs kn S3 gf s pq o l o D en 3 t 3 tn e d r 3 33 j H o cj f a a q p ON S ri p p o a 3 13 O a 3 19 o tn 3 3 rfl H 3 03 0 3 o R 3 BO 3 73 rS 3 5 R 3 S 3 o w 3 5 32 m 3O P 3 a H o o a 3 15 ft 3 cS O pq CO 3 uo 3 CO 3 pq589 MEDICAL EDUCATION BOARD 8 rH O CM O o o w CD S3 i CO d a d O O o en p w CO d 03 d u d to to o 3 3 Ha d lj d 2 J en 3 d o So d V fe a J s 3 S CO l a d M d d O M to rn 3 tf 2 3 3 g 2 a s to to o3 to a CD d P5 H o 5 d 2 8 to o o d d p d o I m d d 2s w U M fl o S d S d dH o H O 2 o l to 0 CO N CO a d 3 en S Is P Bl O 03 g W M to f a 3 11 co pH to i Q Q Q Cxj Dl m La o o d a o d M CO fO J 0 tn en d 0 o Sh J a SL n d CO cd a CO d 4 d d 15 CO si d o 0 CO to 0 0 0590 MEDICAL EDUCATION BOARD 8 3 0 O 8 frn OS o o o 43 a 03 O cm a r 4 CO o 8 CO ft rt 3 5 8 d w g a o CM CO o 11 3 c 3 O aid ear ded 062 02 ftl 1 2 W w fc 02 O 03 H O a o 02 Q H Q ount aid vious iods J 8 g o lO g g CM 591 MEDICAL EDUCATION BOARD 8 8 S 8 8 8 o o in in co 8 8 8 8 8 8 d d 3 n g M 0 H 13 cS a 3 M Pi ti eS OS iI Q w w o a W 3 w H 3 O CV3 03 O CO Z kH Eh O O W o fii a o CO o W p lS Q O w s d H 2 T3 S O 03 o O w w 2 d d 0 pq a o W Jz O W w w 3 2 o 0 ft o cc 0 is 3 o a w CO 4 8 2 a s s In j Ou o Tt 3 H pt j3 H w w592 MEDICAL EDUCATION BOARD 8 8 3 S o 8 Eh Eh ft Q o S o 2 u H a 3 6 a S 9 K w 8 8 o o o 3 2 21 3 a S 3 fl C 2 ll ft H W o w o Q w Q H nH h O S s o a e s ft 8 o m tu 2 S o o o C o O O H o O w O w hH o u O PI H Ph o a is 13 CO PQ H o O en ai 5 a CO CO O CO J Sl to CO CD M O 03 Q a S CO w lJ PI 3 J CD M s O 03 3 to g bo j S s CO ft CD P 1h M O o A a o a a cd o rt H 2 x o pq 2 o 15 a CD M S o to a go Ha 2 a O 5 o to Q CD o n a o Hj593 MEDICAL EDUCATION BOARD 8 8 88888888 8 8 8 8 8 8 8 d O Q lO lO lO O t ir b io CO CO CO a m 5 ja 3 5 N S en B B B 3 O i a t c ti 03 15 id m o o a a O M to 01 B o o B2 00 it cd o a o to o a is A S B OS o CO a 05 j to m B M Q to CO o g M H S1 o ft 0 tH M B 03 H B On i I o goS 2 3 OS 3 B ii 3 0 o S o CO H B o go o b i j CD a l B B O p P ra te W d o a a oj a to B o o OS O a OQ B OS B n M OS o o OS 2 O B H c o i o a CD cj a CO B 4J y ai U pq iJ pl I s 594 MEDICAL EDUCATION BOARD o o o o o o H Tl 1 o o o 8 0 o M m o Eh 3 in f cvf 8 8 8 in 8 t o O ch 5 g g 2 a a SgH5 CO CO HI IVl Co Ph 2 2 8 w w P4 o 8 o 03 Q w O H a I a a is 8 g 8 8 8 888 I I I I a o D hH o o o H H H o o 15 d s d hi d ft o A a o m n o d Fh aJ d fl ft co D 3 23 n to W 2 p o j 2 d d o 3 K 5 S 5 Ml h o d i Kl d OS o 11 m S Co a n S a g N d f5 CO ft S 8 H CO o 1 d O kS d o a595 MEDICAL EDUCATION BOARD o W 3 M Pi h CO w CD P CD S3 3 l 3 is a ft M o3 O ft o CQ w b 2 CD i 03 03 a a o o CO S S O a a a 03 a 03 CO CD O a a i a a Sh fl w s a H O 15 I S 3 03 M co co o Pn cj o a a 3 O o o 1 s 3 05 3 CO 3 1 co 1 o H El CO o a CO m co 2 c D 05 D O O s O O H CO CD Sl rH q a h 0 o h 0 M 1 U p i fH CO 2 IS o S 0 a3 S3 3 O J rfi fl en CD O 43 CO u OJ lO id CO 05 O a Ph fl 3 a1 P4 o O 4 t5 CQ o o Eh 596 MEDICAL EDUCATION BOARD s S CO o o o o o o o 8 o o o o g o o o 8 o o o o o o o o o o o o d o o d o o d o o d in t irf in CO co m oi CM m co O CM aa II CM CD cn p A 3 aid ear ded 062 il o 93 fc tH o CO H 1 fc a H CD a S5 CO Ch O a H a fc ount aid vious iods W o GO fl fc g S p so co H os Q 0 a S 8 CM 8 CM 8 o o o a o o s J Hl O a o H CJ o fc CO O H o i m H a t K ft o ca o a h o M s o s 9 fc e o CO Jh o o si 1H Q c c s H a a a P 15 o M O O ol co rt to w CO CO a 03 fS 03 CO C 03 Q Q 1 o o CO n H X 03 P o k m CO 5 CO o w 03 S 2 pq OgQ o W o fc o CcJ s a a a P CM d 3 o a 4 M 10 fi fi o3 h h Hn fc fcH co s co W cS MHO CO h Ctj H r o o w on597 MEDICAL EDUCATION BOARD 8 8 o o o o o m o o O o o o o t to m o o o m o o o o o 00 t t CM lO m OS o tr io o o o o o wi 8 g iH rH lO 03 15 d 3 15 d o o 03 o p o CO w o a o CO jij oi cc cp g CD O o d ft lO T3 cm o II g gtf o s 3 d o fl h P n d W o O o ctj CM d to g d d 15 d d x to Q a 03 a is 0 d Co 03 ft ft m s ft 2 ft 0 ft w 03 o3 o ti d bfl o o ft T fl 03 hi CD or N a 41 o 03 to d BO d 5 5 d 1 ft P d i 2 S 3 M d d 0 O 03 ft d 0 m 03 to S 3 g ftI 598 MEDICAL EDUCATION BOARD 3 S 3 Si Eh h Q o o o o o o 3 w O ih 3 aM s 3B AS d S 5 3 2 3 On ij O w o 09 Q H O w H O td 0 v O S 03 g CM w P 3 2 2 2 3 e g a a g s Ph w H Q Q Q s w I d o O H HH o tf o w o Eh o H o w H O o o HH Q H o a o 0 fl o 0 03 N 0 M 0 w CD rt a a Q Ph C3 pel Ph jJ ft w s j o a 3 cfi 0 OS o o CO 2 d o ft o 03 03 O a 15 O ft o CO CD 11 15 tS o d O CO aJ h offi tf pj 3 CD 30 cs en to cd Pi MPh d cd 03 03 GOH 599 MEDICAL EDUCATION BOARD 8888 8 888 8 8 CO 8 d 8 8 8 8 8 8 8 8 8 8 O Q 8 8 CO rt rH o 3 60 d cS 0 03 5 A a O 2 d pi jj O ifi fed s O CL p as n 3 o a si 0 D CD CD O Q 60 O a I si w of tfP o IX rT rH t w 2 w a 3 ph 2 Q fe g c3 p 5s S a I S o s Ss g o g w g rt m m m S 3 W S S logo p ca 3 m is EH o p o a 3 H d a s c3 o 2 s R o a cd tf P 02 M 3 H a 3 H pa Q O o N O 5 PH p tfr 600 MEDICAL EDUCATION BOARD 3 S O o3 Eh Eh fc Q O m CM d 3 o a cm 0 I M o o 8 g 13 S g CO W CO Pi ivi p a S3 o 3 5 d o 09 as O a o W S3 a Q H Q H Vi a 3 o 3 0 3 0 s P a Si ft cd ft ft o CM g g W K H as Q Q a M s cfl a a 0 0 3 CD lH hH tt 1 1 1 01 J 0 en en J 0 0 O cfl M O Pn 0 03 0 Cfl CD 3 63 O ft 2 0 1460 Johnson Ave illman Ralph A 843 Forsyth St A ppens Jack K 3 Efi a M cfl O 3 9 0 CD a cd O cS 0 0 0 lH 11 a 0 cfl 0 13 W N O CM r1 0 0 ca cfl CD cfl a P Q CO IT3 Eg il oj cS s 0 H H H H H P P s cS s fx rtf cci iE5 CD SgI Eh o a 3 15 M ft w a j c i 3 a o H CO 3 S Eh 0 W en CD CD o d cfl cfl O cfl 03601 MEDICAL EDUCATION BOARD 8 8 o o g 8 g 8 S g g 8 8 d o 8 8 8 8 8 So d d d lO iO Q lO g 03 s a cS eo EC O ft O CO 0 s 1 o D p M 03 OS Q CO cd ih 3 a in 3 a 03 a m O p o P o 03 H 5 W a Q o CO M e S 2 1 i 12 d P o m 2 o 5 M 3 cj 3 3 rt m 03 el 3 m en en 53 3 iH a P o o ft o CO OS cfl P PI o a s 03 S W 3 0 Q rt pj ii p 2 tn 0 o a CO H P H M A H M CO 03 w lH S3 P 03 O i o 5 2a6 U3 CM o3 hiO ID 03 P O n 03 P CO P o 8 CO d 15 W O 15 O w P m mI 602 MEDICAL EDUCATION BOARD O co Ph CO CO CD 8 8 8 8 Amou Rfd In Servic a rincip moun Rfd In Cash fi 04 j CO en oun aid ear ded 062 S3 Ph CO w ISS a z CO o OS O a w Q iz 63 ount aid vious iods X o CO p oi P 00 8 8 3 CD 8 8 co N o a H O 15 H h CO 05 H iz Q o x o g A o rP CO D 11 H of 00 3 a s H p o M g m 8 8 8 8 o o H O H J o o o Q W S OJ W s c 3 ls M CS 2 i a o c g Si CQ 3 o X a 3 3 603 MEDICAL EDUCATION BOARD 8 8 o o 8 o o CO 8 o CO Q O o o in CO o 8 o in 8 o en en o in o o m fr o o o tCO ri in N CO co ee in CO iO o 2 8 S g i CM Sh 03 CM o si a o 03 H co CO O 3 O 03 oi fS pq 5 0 p 8 d 13 a co a CO CO w 5 W SO g 0 3 a y 3 a 3 o o o S en oj cd 5 o fa W 13 J S3 n CO C4 Ci 3 cS 13 A tf CD T ft g co aj 3 g n 11 d S s fa i ft If N a CO CO X a d SHg CD O 3 CO 0 Oi CO Ci cc o d ft o CO CD jft H o CO a 3 CO H 604 MEDICAL EDUCATION BOARD 8 3 1 I05 q 03 3 ft h c O cm S3 CO CM HH w 03 03 fl O w o S3 w 19 a w Q is H ps B is six g 2 o o a P g go S I w o E o o a H 3 ft o s s n 13 CQ J o o HH PS o CD W W 03 03 H S5 i d O hH H X sj H o O hH 03 hH h O hH 03 3 c I o n a Cm O i CO CD FH cS k oj PS O h o PS CO O Eh O ii S 5 P en CD s a O M CD H hH PS o ia aJ CD H M 03 PS O is cci hi CD a Eh hH 02 PS s OS JSS CO 1 hH 03 PS 1 o M 3 cd W S S M cu 6 o P C H 3 O s w CO H a 03 H CD 3 3 o la si hH S3 CD 01 15 cd w hH pq o CO hH iz d 3 CO rH cS w s S 13 t 605 MEDICAL EDUCATION BOARD o O o I1 10 o lO o C3 o CQ t a o O H H 09 CO H S5 55 W Eh o H CO P3 w II 55 o o CO o A ft a o CO Efl a o CO 3 0 A a CO c o 5 a CO o 9 eft 0 pq D o o hi CO d CO S s s g W 2 J CO TO n 13 2 5 CO 03 W CO CQ g s H Q H S o o o W o CO o iz o CQ s s S a o H j Ph 3 o CJ CO a d D CD lO CO i 10 y oo S Pn o o607 GEORGIA MILK COMMISSION608 GEORGIA MILK COMMISSION RECEIPTS 1962 1961 INCOME FROM STATE REVENUE ALLOTMENTS Appropriations 27240000 18500000 Transfers Other Spending Units30 439 91 200000 Total Income Receipts 24196009 18300000 NONINCOME Private Trust Funds 232142 210298 CASH BALANCES JULY 1st Budget Funds 737683 1267411 Private Trust Funds 1875 1875 Total 25167709 19779584 PAYMENTS EXPENSE Personal Services 13918014 12735402 Travel 2848339 3588302 Supplies Materials 163367 115969 Communication 605060 262492 Publications Printing 1309843 735847 Repairs 104924 61313 Rents 23540 23640 Insurance 93105 Equipment 686521 284870 Miscellaneous 30475 i77 49 Pensions Benefits 1106016 1004144 Total Expense Payments 20889204 18829728 NONCOST Private Trust Funds 232142 210298 CASH BALANCES JUNE 30th Budget Funds 4044488 737683 Private Trust Funds 1875 1875 Total 25167709 19779584 KM m m UM MS iSf U M iffl 1IS 609 GEORGIA MILK COMMISSION CURRENT BALANCE SHEET JUNE 30 1962 ASSETS AVAILABLE CASH Budget Funds 4044488 Private Trust and Agency Fund EmployeesBond Purchase Fund 1875 4046363 ACCOUNTS RECEIVABLE Over Reimbursed Expense Vouchers M C Cooper 618 Harley Mitchell 9 27 LIABILITIES RESERVES AND SURPLUS LIABILITIES Accounts Payable and Purchase Orders Outstanding RESERVES For Private Trust and Agency Funds Employees Bond Purchase Fund SURPLUS For General OperationsSubject to Budget Approval 3 103 17 1545 40 479 08 37 35716 1875 40 479 08 610 GEORGIA MILK COMMISSION SUMMARY INTRODUCTION Act of the General Assembly approved February 17 1959 abolished the Georgia Milk Commission and transferred the administration of the Milk Control Act to the Department of Agriculture of the State of Georgia effective as of April 1 1959 Provisions of this Act are quoted in part as follows SECTION 1 An Act creating the Milk Control Commission and defining its duties powers membership and regulating the sale of milk and known as the Milk Control Act approved March 30 1937 Ga Laws 1937 p 247 as amended is hereby amended by adding to Section 2 the following The Commissioner means the Commissioner of Agriculture of the State of Georgia The Director shall be included within the definition of Chairman SECTION 2 Said Act is further amended so as to provide that the administration of the Milk Control Act shall be transferred from the Milk Control Com mission as heretofore constituted to the Department of Agriculture of the State of Georgia SECTION 3 Said Act as amended is further amended by striking Section 3 in its en tirety and in lieu thereof inserting the following Section 3 There is hereby created a Milk Control Commission to consist of eight 8 members to be elected and appointed as herein provided SECTION 4 The Georgia Milk Commission in existence at the time of the adoption of this Act is hereby abolished and all of the functions duties and powers of said Commission shall be exercised as herein provided Provided however that the members of the present Commission including the Chairman shall continue to serve until the effective date of this Act It shall be the duty of the Chief Executive Officer of the various interests authorized to elect members of the Commission to certify to the Commissioner the member611 GEORGIA MILK COMMISSION elected by such interest and the term of office for which the member was elected Such certification shall be made at least thirty days prior to the date that the member so elected assumes office The initial certifications as to members shall be made prior to the effective date of this Act In the event of a vacancy on the Commission during the interim between the approval of this Act and the effective date thereof the Governor shall appoint a member to serve until the effective date of this Act SECTION 5 All of the funds equipment materials and any and all other property of the Georgia Milk Commission are hereby transferred from the Milk Control Commission to the Department of Agriculture SECTION 6 This Act shall become effective as of April 1 1959 and the transfer herein provided shall become effective on such date and the new Milk Commission created herein shall come into existence on such date All laws and parts of laws in conflict with this Act are hereby repealed FINANCIAL CONDITION The Milk Control Commission Division of the State Department of Agriculture ended the fiscal year on June 30 1962 with a surplus of 310317 after providing reserve of 3735716 for liquidation of accounts payable and purchase orders outstanding and reserving 1875 for Agency Funds REVENUE COLLECTIONS In the fiscal year ended June 30 1962 the Milk Commission collected 29605464 from licenses and fees levied against Milk Producers and Distrib utors all of which had been transferred to the State Treasury on June 30 1962 Revenue collections for the past three years are compared as follows YEAR ENDED JUNE 30 I960 1961 1962 FeesDevelopment Services Milk Producers 9880536 13363462 12345144 Milk Distributors 10199009 11478292 12925613 Milk ProducersDistributors 4132876 2328882 4334707 Totals 24212421 27170636 29605464612 GEORGIA MILK COMMISSION AVAILABLE INCOME AND OPERATING COSTS State Appropriation for the operation of the Milk Commission in the fiscal year ended June 30 1962 was 27240000 From the 27240000 provided as the current years appropriation 100000 was transferred to the University of Georgia and 43991 to the State Employees Health Insurance Fund leaving net income of 24196009 The 24196009 net income together with 737683 cash balance at the beginning of the fiscal period made a total of 24933692 available 20889204 of the available funds was expended for current operating expense of the Commission and 4044488 remained on hand June 30 1962 the end of the fiscal year COMPARISON OF OPERATING COSTS Expenditures for the past three years are compared in the statement following YEAR ENDED JUNE 30 EXPENDITURES 1960 1961 1962 Personal Services H6 749 50 Travel Expense 33 375 07 Supplies Materials 154598 Communication 5 357 83 Printing Publicity 316160 Repairs Alterations 32305 Rents 145 44 Insurance Bonding 83212 Pensions Ret System 642547 Pensions Soc Security 222075 Equipment 950537 Miscellaneous 98 00 Totals 17974018 12735402 139 180 14 35 883 02 28 483 39 1159 69 1 633 67 2 624 92 6 050 60 7 358 47 13 098 43 613 13 1 049 24 236 40 235 40 931 05 7 311 83 8 067 60 2 729 61 2 992 56 2 848 70 6 865 21 177 49 304 75 18829728 208 892 04 Number of Employees on Payroll June 30 27 26 28613 GEORGIA MILK COMMISSION GENERAL Members of the Milk Control Commission on June 30 1962 serving under provisions of Legislative Act approved February 17 1959 were Clifton A Ward Chairman 2937 Gena Drive Decatur Georgia W A Law Jr Millen Georgia N R Bennett Madison Georgia John Kinnett St 1243 Sixth Avenue Columbus Georgia M C Cooper Wells Dairy Coop 917 Brown Avenue Columbus Georgia E R McClellan Foremost Dairies 2424 Drayton Street Savannah Georgia J Harley Mitchell P O Box 107 Quitman Georgia J D Matthews Matthews SuperMarket 3457 Peachtree Road N E Atlanta Georgia The State Department of Agriculture has filed with the Governor of the State of Georgia Public Employees Blanket Bond Number 3388514 written by the Hartford Accident and Indemnity Company for Faithful Performance Blanket Position Bond Coverage of 1500000 effective for the period begin ning April 1 1962 and ending April 1 1965 In the previous period the Georgia Milk Commission entered into two agreements with the University of Georgia provisions of which are quoted in the unit report The two contracts referred to in the foregoing paragraph were effective in the period under review and are to be renewed in the next fiscal period On travel expense vouchers 576 and 665 Mr M C Cooper was reim bursed for travel expenditure on which hotel registration included Mrs Cooper Since travel expense for Mrs Cooper is not a reimbursable expendi ture an overpayment of 618 resulted On travel expense voucher 677 Mr Harley Mitchell was reimbursed for travel expenditure on which hotel registration included Mrs Mitchell thereby resulting in over reimbursement of official travel expense in the amount of 927614 GEORGIA MILK COMMISSION Upon notification of overpayment of travel expense Mr Cooper and Mr Mitchell made prompt refunds in the proper amounts and a deposit of 11545 was made to the operating account of the Georgia Milk Commission on August 3 1962 Books and records of the Georgia Milk Commission have been well kept all receipts disclosed by examination have been accounted for and expendi tures for the period under review were within the limits of budget approvals and supported by proper voucher with exceptions noted Appreciation is expressed to the officials and staff of the Commission for the cooperation and assistance given the State Auditors office during this examination and throughout the year615 MUNICIPAL TAXATION COMMITTEE 616 MUNICIPAL TAXATION COMMITTEE RECEIPTS 1962 1961 INCOME FROM STATE REVENUE ALLOTMENTS Appropriations m 00 Budget Balancing Adjustment 2 225 95 oo Total Income Receipts 2 225 95 00 CASH BALANCE JULY 1st Budget Funds 222595 222595 Total 00 222595 PAYMENTS CASH BALANCE JUNE 30th Budget Funds Total 222595 There has been no activity in the account since the fiscal year ended June 30 t 1955 and the 2 225 95 on hand at July 1 1961 was lapsed to the StatesGeneral Fund in the year ended June 30 1962617 BOARD OF PARDONS AND PAROLES 618 BOARD OF PARDONS AND PAROLES RECEIPTS 1962 19 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 32000000 30000000 Budget Balancing Adjustment 106 454 27 8 577 36 Transfers Other Spending Units 390 30 323 22 Total Income Receipts 42606397 30825414 NONINCOME Private Trust Funds 7 m 1 CASH BALANCES JULY 1st Budget Funds u M Pnvate Trust Funds 16il7500 lg m Total 46169533 344i64744 PAYMENTS EXPENSE Personal Services 246 768 30 223 160 16 iravei 5859040 50835 34 Supplies Materials 8 932 20 Communication g 2 PubUcations Printing J Sance r 130213 236 33 2721J 1867894 17 Equipment Miscellaneous DU1uo Rents J 3 552 00 552 00 Total Expense Payments497308 SOTsTto NONCOST Private Trust Funds 72R83 874600 CASH BALANCES JUNE 30th Budget Funds QO flfv Private Trust Funds 8I 84765 o 1653888 1617500 Total 46169533 34464744619 BOARD OF PARDONS AND PAROLES CURRENT BALANCE SHEET JUNE 30 1962 ASSETS CURRENT ASSETS Available Cash in Banks and in State Treasury Budget Funds 8860724 Private Trust and Agency Funds Restitution Bond Fund 1653888 State of Georgia Income Tax Fund 63007 Social Security Fund 144983 1861878 107 22602 LIABILITIES RESERVES AND SURPLUS CURRENT LIABILITIES Accounts Payable List on File 140765 Social SecurityEmployer Contribution 145008 285773 RESERVES Private Trust and Agency Funds 18 618 78 SURPLUS For General Operations Subject to Budget Approval 85 74951 107 22602620 BOARD OF PARDONS AND PAROLES SUMMARY FINANCIAL CONDITION The State Board of Pardons and Paroles ended the fiscal year on June 30 1962 with a surplus of 8574951 after providing the necessary reserves of 285773 to cover outstanding accounts payable and reserving 1653888 for Restitution Bond Deposits 144983 for employees contributions to Social Security and 63007 State of Georgia income tax withholdings held on this date AVAILABLE INCOME AND OPERATING COSTS State Appropriation for the operation of the Board of Pardons and Paroles for the year ended June 301962 was 32000000 This was increased to 42645427 by transfer of 10645427 from the States Emergency Fund to meet expenditures approved on budget as provided by law From the 42645427 funds provided as the current years appropriation 39030 was transferred to the State Personnel Board for the pro rata cost of Merit System Administration leaving net income of 42606397 The 42606397 net income together with the 1184765 cash balance on hand at the beginning of the fiscal period made a total of 43791162 available with which to meet expenditures approved on budget for the year ended June 30 1962 330438 of the available funds was expended for budget items of ex pense and 8860724 remained on hand June 30 1962 the end of the fiscal year The first lien on this 8860724 cash balance is for liquidation of 285773 in outstanding accounts payable and the remainder of 8574951 represents funds which have been provided in excess of obligations incurred and will be available for expenditure in the next fiscal period subject to budget re approvals621 BOARD OF PARDONS AND PAROLES COMPARISON OF OPERATING COSTS The Boards expenditures for operating costs the past three years are com pared in the following statement YEAR ENDED JUNE 30 EXPENDITURES 1962 1961 1960 Personal Services 24676830 22316016 20306781 Travel Expense 5859040 5083534 4966905 Supplies 293220 204754 223386 Communication 827171 703233 710250 Printing Publicity 350142 283638 309187 Repairs 40923 35882 44196 Rents 55200 55200 64400 Insurance Bonding 130213 23633 15500 Pensions To Retirement System 1867894 1721586 1508227 Equipment 824157 360103 572986 Miscellaneous 5648 300 100 Total Cost Payments 34930438 30787879 28721918 Number of Employees on Payroll June 30 58 52 50 GENERAL Membership of the Board of Pardons and Paroles is as follows Mrs Rebecca L Garrett Chairman Butler Georgia Mr Walter O Brooks 155 Little John Trail N E Atlanta Georgia Mr Joseph W Claxton Member Wrightsville Georgia Mrs Rebecca L Garrett Chairman of the Board of Pardons and Paroles was bonded in the amount of 1000000 Bond was written by the Peerless Insurance Company 270 488 dated April 1961 This bond expired April 1 1962 Mrs Garrett was not under bond until bond with the Pennsylvania Insurance Company was secured on July 31 1962 This bond is in the amount of 1000000 bond written by the Pennsylvania Insurance Com pany 427259 dated August 2 1962 Bond covers faithful performance of duties and honest accounting for all money coming into the hands of Mrs Rebecca L Garrett in her official capacity622 BOARD OF PARDONS AND PAROLES Mr Marion H Doyle is bonded as Senior Accountant of the State Board of Pardons and Paroles in the amount of 3000000 with the Hartford Acci dent and Indemnity Company bond N3491092 dated July 1 1961 Bond covers faithful performance of duties and the honest accounting for all money that may come into the hands of Mr M H Doyle in his official capacity Mr Walter O Brooks Board Member is bonded for 1000000 by the Hartford Accident and Indemnity Company bond N3491090 dated April 1 1961 Bond covers faithful performance of duties and the honest accounting for all money that may come into the hands of Mr Walter O Brooks in his official capacity Mr J W Claxton Board Member is bonded for 1000000 by the Hartford Accident and Indemnity Company bond N3538559 dated Feb ruary 14 1962 Bond covers faithful performance of duties and the honest accounting for all money that may come into the hands of Mr J W Claxton in his official capacity All other employees of the State Board of Pardons and Paroles are bonded in the amount of 250000 by Public Employees Blanket Bond under insur ing agreement 4 with the Hartford Accident Indemnity Company bond 3491093 dated July 1 1961 Mr Elijah J Calhoun Jr is bondedfor an additional 750000 by additional indemnity rider 1 attached to this bond Books and records of the Board of Pardons and Paroles were found in excellent condition All receipts disclosed by examination have been ac counted for and expenditures for the period under review were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the officials and staff of the Board for the cooperation and assistance given the State Auditors office during this exami nation and throughout the year623 DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS 624 DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS RECEIPTS 1962 1961 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation105000000 68200000 Budget Balancing Adjustments 31417800 39961200 Revenues Retained Earnings Recreational Services 12059312 10269800 Transfers Other Spending Units254052 92739 Total Income Receipts1 482 230 60 1183 382 61 NONINCOME Private Trust Funds 1040526 812798 CASH BALANCES JULY 1st Budget Funds 42784894 16604109 Private Trust Funds 65846 59868 Total192114326 135815036 PAYMENTS EXPENSE Personal Services 40788380 Travel 1843292 Supplies Materials 6551392 Communication 1179935 Heat Light Power Water 1738915 Publications Printing 1781693 Repairs 1380513 Rents 423508 Insurance 24032 Indemnities 486966 Pensions Benefits 2569775 Equipment 3683666 Miscellaneous 253876 Total Expense Payments 62705943 380 874 27 17 989 69 8732319 9 785 86 16 647 98 6368 38 16 018 40 4 37213 615 97 973 85 22 28799 57 665 55 6 945 03 627868 29625 DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS PAYMENTS Contd 1962 1961 OUTLAYS Lands Improvements Personal Services 2653116 6087939 Travel 175052 420971 Supplies Materials 4944963 7811411 Communication 120 Printing Publicity 81004 60670 Rents 61751 730359 Contracts 275 363 60 86969 82 Equipment 2774824 5562195 Total Outlay Payments 38227070 29370647 Total Cost Payments100933013 92157476 NONCOST Private Trust Funds 1023192 806820 CASH BALANCES JUNE 30th Budget Funds 90074941 42784894 Private Trust Funds 83180 65846 Total192114326 135815027626 DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS CURRENT BALANCE SHEET JUNE 30 1962 ASSETS CASH ASSETS AVAILABLE CASH Budget Funds On Hand and In Bank 45574941 In State Treasury 44500000 900 749 41 Private Trust or Agency Funds Georgia Sales Tax 83180 ACCOUNTS RECEIVABLE Due from ParksOn Concessions 453 04 Eastern Air LinesFederal Tax Charge on Tickets Meador B McGarity Voucher No 7514 333 Henry Strubble Voucher No 14732 537 901 581 21 461 74 902 042 95 LIABILITIES RESERVES SURPLUS CASH LIABILITIES Accounts Payable and Purchase Orders Outstanding 1443782 RESERVES For OutlayContracts to Mature 391 340 69 For Spec RentalStone Mtn Memo Assn 35000000 For Private Trust or Agency Fund Georgia Sales TaxJune Collections 83180 74217249 SURPLUS Available for Operations Subject to Budget Approval 14543264 902 042 95627 DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS SUMMARY FINANCIAL CONDITION The Department of Parks Historical Sites and Monuments ended the fiscal year on June 30 1962 with a surplus of 14543264 available for oper ations subject to budget approvals after providing the necessary reserves of 1443782 for accounts payable and purchase orders outstanding 139134069 for outlay contracts to mature 35000000 for rents due Stone Mountain Memorial Association and 83180 for Private Trust and Agency Funds held on this date AVAILABLE INCOME AND OPERATING COSTS State Appropriation to the Department for operations in the year ended June 30 1962 was 70000000 This was increased to 101417800 by transfer of 31417800 from the State Emergency Fund to meet expendi tures approved on budget as provided by law State appropriation to the Department for special rentals due Stone Mountain Memorial Association was 35000000 for the year In addition to the funds provided as the current years appropriation the Department had 11960697 income from earnings from the several State Parks and 98615 received from other sources as listed in unit report mak ing total receipts for the year 148477112 From the 148477112 received 109795 was transferred to the State Personnel Board for Merit System Administration and 144257 for Em ployees Health Insurance Fund leaving net income of 148223060 The 148223060 income and the 42784894 cash balance at the be ginning of the period made a total of 191007954 available with which to meet expenditures approved on budget for the fiscal year 62705943 of the available funds was expended for budget approved items of current expense and 38227070 was paid for land buildings and improvements as scheduled in unit report leaving a cash balance of 90074941 on hand June 30 1962 the end of the fiscal year The first lien on this remaining cash balance is for liquidation of 75577851 in outstanding accounts payable and outlay contracts to mature and the remainder represents funds which have been provided in excess of obligations incurred and will be available for expenditure in the next fiscal period subject to budget reapprovals628 DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS COMPARISON OF OPERATING COSTS Expenditures by the Department for the past three years are compared in the following statement YEAR ENDED JUNE 30 BY ACTIVITY 1962 1961 1960 General Office Adminis 191 51859 Maintenance 48 790 67 AllatoonaG W Carver 2735724 AllatoonaRed Top Mountain 4611802 Amicalola Falls 18 39987 Bainbridge Area 686358 Black Rock Mountain 1781895 Bobby Brown Park 716071 Capitol Cafeteria Chehaw State Park 2232721 Cloudland Canyon 17 726 51 Chatuge 661 65 Crooked River 5694044 Jefferson Davis Memorial 3407 34 Elijah ClarkLincoln County 57793 88 Fairchild 17806 Fort Mountain State Park 1916117 Fort King George 250 Fort Yargo State Park 1485037 Georgia Veterans Memorial 55 369 80 Hard Labor Creek 3732259 Indian Springs State Park 31417 65 Keg Creek 1336008 Kolomoki Mounds 2336151 Little River Little Ocmulgee 2847420 Lincoln Park 9197 89 Magnolia Springs 1859423 Hawkinsville Area 1140 31 F D Roosevelt Park 223185 Reidsville 1243902 Seminole County 1334880 Senoia 294 54 A H Stephens Memorial 5307458 Stephen Foster Park 4 06310 Victoria Bryant State Park 705724 Vogel State Park 47 644 36 LauraS Walker State Park 5881812 Unicoi 3220674 Yam Grande t 690 97 149 942 90 65905 50 28 875 86 25541 24 14 369 50 6 884 61 13 608 89 11 746 90 4 591 58 23 859 52 8 06218 1 741 30 26 570 55 6 030 85 55 160 28 1 333 35 19 36012 160 00 10 239 39 58 421 76 45 44912 23 188 26 2 89218 35 414 52 1 040 00 23 464 98 3 998 60 40 129 26 864 49 5 978 60 13 068 20 11 140 42 230 13 69 244 33 3 839 74 7 802 44 4 986 31 29 498 09 59 47414 4 673 69 5 153 828 95 59 845 92 15 889 35 22 098 20 13 684 09 1 23605 12553 60 9 557 36 416 98 21 541 57 15 063 38 6 200 00 24 616 39 5 451 83 19163 87 1 928 66 8 684 15 464 80 6 313 88 35 776 65 53 492 96 29 693 98 561 48 33 705 86 5 300 00 17 795 54 6 837 24 24 969 29 2 42115 1 668 41 17 540 05 106 93 30 664 02 11 647 52 4 457 34 3 584 00 36 555 85 32 046 91 9 931 92629 DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS YEAR ENDED JUNE 30 BY ACTIVITY Contd 1962 1961 1960 Nancy Hart 114579 279098 154936 New Hope Marker 25 00 Totals100933013 92157476 74534753 BY OBJECT Personal Services 40788380 38087427 33986579 Travel Expense 1843292 1798969 1928397 Supplies Materials 6551392 8732319 8420665 Communication 1179935 978586 912611 Heat Light Power Water 1738915 1664798 1731260 Printing Publicity 1781693 636838 1050118 Repairs Alterations 1380513 1601840 2116142 Rents 423508 437213 300981 Insurance Bonding 24032 61597 154560 Indemnities 486966 97385 18382 PensionsEmployeesRetirement 1720277 1503526 1088774 PensionsSocial Security 849498 725273 487966 Equipment 3683666 5766555 7779952 Miscellaneous 253876 694503 201580 Total Expense Payments 62705943 62786829 60177967 Outlay Land Bldgs Improvements 35452246 23808452 10173396 Equipment 2774824 5562195 4183390 Total Cost Payments1009 33013 921 574 76 745 347 53 Number of Employees on Payroll June 30 93 95 96630 DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS PARKS AND CONCESSIONS A summary of the operations of the concessions and other activities at the various State Parks is shown on Pages 5 and 6 with a statement of the receipts and payments at each park on Pages 38 through Page 72 of the unit report These statements on the parks operations were made from the account books and records submitted by the Superintendents of the parks on those parks where the concessions were operated by the Department of Parks and from weekly reports submitted by the lessee on those parks operated under lease agreement An employee of the Department of Parks makes routine audits of the various park accounts The parks operating under lease agreement are as follows ALLATOONARED TOP MOUNTAIN Marina facilities leased to John M King Jr at a fixed rental of 250000 per year This lease has been assigned to Park Marina Inc Lease expires May 31 1975 Old Marina area leased to Mildred Archer at a fixed rental of 5600 per month or 67200 per year New lease for period April 1 1962 through December 31 1962 BAINBRIDGE AREA Concessions sales of goods and meals leased to Mrs Charles Scandalis at a monthly rental of 5 of the gross receipts Miniature golf range area leased to George W Hicks at a monthly rental of 5 of gross receipts This lease was terminated on October 16 1961 GEORGE WASHINGTON CARVER The park facilities were leased to Mary Shy for the 1961 season at a monthly rental of 5 of the gross receipts on concession sales and 50 of gross receipts on fishing permits and music vending machine receipts The park facilities were leased to Zadie Wyatt for the 1962 season on the same terms as above This new lease expires on December 31 1962 CHEHAW Concession leased to Mrs Earl Dawson for 5 gross sales as monthly rental for the 1961 season operated by Park Superintendent for 1962 season Horse and pony concession leased to Richard H Jersey and Robert B Jersey for the period August 15 1961 through November 15 1961 at a rental of 20 of gross sales 631 DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS LAKE CHATUGE PARK Swimming pool leased to Hiawassee Chamber of Commerce for annual rental of 100 and 5 of gross sales from any other concession that might be operated by the lessee at the park New lease from April 1 1962 through December 31 1962 No report on this activity was presented CLOUDLAND CANYON Concession stand leased to Mrs J M Crawford for a monthly rental of 5 of the gross sales Lease for period April 1 1962 through October 1 1962 STEPHEN C FOSTER MEMORIAL All park facilities leased to George A Sirmans for a monthly rental of 5 of gross receipts New lease covers period from September 1 1962 to September 1 1967 HAWKINSVILLE AREA Area leased to City of Hawkinsville for an annual rental of 100 plus 5 of the gross receipts from any concession operated on the property Lease covers period April 1 1961 through December 31 1962 No report on this activity was presented KOLOMOKI MOUNDS Concessions leased to Mrs Cecil Hall at a monthly rental of 5 of gross receipts New lease covers period from June 1 1962 through October 15 1962 Other facilities at park operated by the Park Superintendent for the Depart ment of Parks MAGNOLIA SPRINGS Concessions with exception of swimming and camping fees leased to Mrs Jackie Moore for a monthly rental of 5 of the gross receipts for the 1961 season No lease for 1962 season Restaurant leased to Mrs Eloise Burns for a monthly rental of 5 of gross sales This lease covers period from February 15 1962 through Decem ber 31 1962 REED BINGHAM Mobile concession unit leased to Carson Cook for a monthly rental of 5 of gross sales Lease covers period May 11 1962 through November 1 1962 No report on this activity was presented632 DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS FRANKLIN D ROOSEVELT All park facilities leased to W J Etheridge at a fixed rental of 200000 per year Mr Etheridge died after July 1 1962 and park is currently being operated by Mrs Anna Wilkes under a temporary lease SEMINOLE Concession leased to Mrs Allie E Johnson at a monthly rental of 5 of the gross sales for 1961 season 200 acres of Woodruff Reservoir leased to Ellison Dunn Dunns Fishing Camp for 5 of gross receipts on any facility operated on this site SENOIA Swimming pool and concession leased to Senoia Veterans Association for 10 of net profits for each months operation New lease covers period from April 1 1962 to December 31 1962 A H STEPHENS MEMORIAL Concessions leased to Mrs T E Darden for monthly rental of 5 of gross receipts Lease expired October 15 1961 All facilities now operated by Parks Department VETERANS MEMORIAL Restaurant concesssion leased to Mrs Josie P Greene for monthly rental of 5 of gross receipts Horse barn and race track area leased to Georgia Quarter Horse Asso ciation at monthly rental of 10 of gross receipts Lease covers period August 21 1959 through January 1 1963 VOGEL All facilities at park leased to Bonnell Akin for an annual rental of 450000 payable 90000 monthly in the months of May through September of each year Lease covers period September 15 1958 through September 14 1963 OTHER PARKS All other State parks are operated by the Department of Parks with the Park Superintendent in charge Net profit from each facility is transferred to the Departments General Operating Account633 DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS GENERAL Bond of Charles A Collier Director of the Department of Parks His torical Sites and Monuments is written by the Aetna Casualty and Surety Company bond Number 11S24896 dated August 31 1959 in the sum of 2500000 The condition of the obligation is as follows Now therefore the condition of this obligation is such that if the above bonded principal shall except as hereinafter provided faithfully per form the duties of his said office or position during the time this bond remains in force and shall pay over to the persons authorized by law to receive the same all moneys that may come into his hands during the said time without fraud or delay and at the expiration of said time shall turn over to his successors all records and property which have hereto fore come into his hands then this obligation to be null and void otherwise to remain in full force and effect The Department of Parks has Public Employees Blanket Bond written by the Aetna Casualty and Surety Company bond No 11S24847 dated August 14 1959 covering other employees of the Department under Insuring Agreement 4Faithful Performance Blanket Position Bond Coverage 1000000 The Assistant Director the Senior Engineer and the Accountant are bonded for 2500000 other named employees are bonded for 1500000 as provided by riders to bond All receipts of the State Parks Department disclosed by examination have been accounted for and expenditures for the period under review were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the Director and the staff of the Parks Department for the cooperation and assistance given the State Auditor and his examiners in making this examination634 DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS to s CD iH iH 5 trtOfrOCMQCOOi CSCOitlOLfcOCOiH CO CO CM CO lO CO O tJ t LO CD OJ Oi Ci CO tJ CM l lO N O CO t W OS CD t tH CO O O d iri ri co w h ri W CM CM lO CD tJ iH CO CO W OS U3 I sal s to CO iH rH S 09 D9 H O 5 M o w o 03 ts Q O 4 CM r Tf CO m O t M tJ CM CM lO lO lO 8 8 2 ri d X ITS CM 11 O O CO Hi cfl 3 a d cfl cfl d ft CO O oi P d co o M o h1 CD H 9 d 3 CD tr CO H CO S3 03 C3 ft 03 O ii W 0 ti fc g CO N CIS 3 CD 03 03 Q 2 co o co in Q CO 00 O tf iH oo co co co as CO CO d 03 tJ M H 13 CD 03 u 0 w S 35 O 0 g 3 03 03 CO CO CO CD CO CO 03 a a h CD CO M 03 M 5X o T3 a o o Sh 1h w 03 o C M a 3 a 3 33 Pm j pq m S d 03 T3 Q O o I pq 03 03 D O d d o o S d d CO CO 03 03 o o CD CO 0 o 03 03 O O a d o o 0 d 2 a cfl cfl 03 03 CD CD o o CO CD o o 5 oi o3 A a o Ph I S3 A 03 O O D I I c ft CO ft CO a w 5 ri s h d o d 03 o oi c o CO Q Pi H o D fe d 3 a o s CO o 1 3 d 03 CD CO 60 o CD S3 m d o a HBO Ha CD ft CO 5 03 Ph D d 0 ft co635 DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS t m CO iH oi ii CQ oo 00 iottffiffinHW CO CO CO e j o o io io 00 m lo en co rl oo CO o co t IO A p i CO ft 3 S w 03 M 03 O O ft co a o ft 3 03 W o ft s co ft a cc h o c a s s a 3 o CO o CD fi CD 3 8 d ft 3 OP o3 15 Hi d w o ft d to o 3 o S M O O WWW jj S I B o o o a 3 a3 3 cd O 03 O O I I CO CO CO ctfi M M a a a ft ft a CO CO CO 03 03 o o 5 o I M M BO d 03 03 ft ft o o H Ei d d CO D cd P3 P5 Ph d d cd cS 03 i S OS 03 o d 5 5 d S Ml 03 d Pi lei L S p CO P co CO S a A o t5H o I M 5 rt to co II s o O D os a a CD CD N CO CO CD 11 a h h1 ft 0 o CO pi o as M 03 03 O M a 2 in N I CD CD CD CD d fH CIS o w B CO co ft w Pi CD ft d CD CD CD CO CO i o ft rt tH 3 0 03 CO CCS tH o3 O CD u CD CD a 03 11 a n 03 H CCS CO 3 cd OS y 11 h1 Wo w m 55 jh g O 71 03 2 S g 3 g 3 tjiynB 636 DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS a 30 n iH 00 O 3 N 00 t rr t O D CO t CD 02 al 0 rf d c D CO CO il CD to 5 CM 0 t 05 O fcl l Oi iH CO 00 CD CO iT 10 rH H iH 9 CO rH 00 Ol Tj t o CO co CO 52 x2 g 05 CO CD Hi S3 c 1 0 CM OS CO e B t 00 0 0 CO 0 CO CO 00 t O O CO CO CO O o fc co 1 CD a 0 c 5 iH 0 CD On 3 O CvJ w rH C 5 GO 0 rH CD 0 0 M rt CO O 10 Hi Eh co iH iT co CO CM 95 iH 9J Q CS1 CD 1 1 fc o 1 D S9 55 Ht 55 OS CO 15 CD CD CO CO CD Hi u a CD O ri CD 03 P i b CD CD H W ft CD C CD ft H CO D Hj a CD CD a Ph O Q 55 H 3 K CD CD 0 a CD CD M 0 CD St Fh O a 4G CO P K Hi T p a hi c H O a CD 0 CD q CD 0 H 3 cc S N c a C c c P i w 0 ft 0 03 O w pi w j 1 S c 2 0 1 S 1 1 03 03 1 0 a CD i S S 1 03 1 M 0 H d 3 CO CD 3 CD CD 0 a el CD d CD CD CO CD C CD CO Ph a 03 a 0 60 03 03 J 0 CD 02 M rH OS W m So fi a CO H 1 03 0 0 03 a 0 0 CD CD 03 g O M CD w 0 3 03 S 03 a cii O 04 O 0 O Hi H Ph 637 DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS DETAIL OF CONTRACT PAYMENTS LANDS AND BUILDINGS YEAR ENDED JUNE 30 1962 AMICALOLA Comfort Station Jan R SmithContractor 656285 BLACK ROCK MOUNTAIN Comfort Station JanR SmithContractor 612785 VICTORIA BRYANT Drilling Well Hughes Well Drilling Pump Co 71425 GEORGE WASHINGTON CARVER Sanitary Sewerage Facilities Durden Plumbing Co Contractor 17143 62 Keck Engineering AssociatesEngineering Fee 438 47 17 58209 10 317 54 paid on this Project in Prior Year CHEHAW Comfort Station Jack FullerContractor 5 642 30 ELIJAH CLARK Sanitary Sewerage Facility John W Spratlin Jr Marcus Ward Spratlin Contractors 3356407 Keck Engineering AssociatesEngineering Fee 58187 3414594 30 373 27 paid on this Project in Prior Year CLOUDLAND CANYON Comfort Station JanR SmithContractor 544315 CROOKED RIVER Comfort Station Jack FullerContractor 497930 Swimming Pool Filtration System The Frank H Breen CoContractor 2279280 Britt Alderman JrEngineering Fee 71362 2350642 FORT MOUNTAIN Comfort Station JanR SmithContractor 605285638 DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS DETAIL OF CONTRACT PAYMENTS LANDS AND BUILDINGS YEAR ENDED JUNE 30 1962 FORT YARGO Land Purchased Condemnation Mrs Frances Wright Property 53 3 Acres Clerk Barrow Superior Court 553050 Bradberry Realty CoServices 5000 T Penn McWhorterSpec Master 10000 568050 Claude Miller Property 12 9 and 7 52 Acres Clerk Barrow Superior Court 249850 T Penn McWhorter Spec Master 10000 259850 GEORGIA VETERANS MEMORIAL Comfort Station Jan R SmithContractor 272000 Installation of an Electric Power Wiring and a Cooling and Heating System Myers Electric Company 5 780 00 Paul H Chatfield Assoc Engineer 996 59 6 776 59 HARD LABOR CREEK Comfort Station Jack FullerContractor 5 919 51 INDIAN SPRINGS Comfort Station Jack FullerContractor 6 930 85 KEG CREEK Comfort Station Jack FullerContractor 4 277 56 Drilling Wells Hughes Well Drilling and Pump Co Well Number 1 228484 WellNumber2 134184 362668 LINCOLN PARK Comfort Station Jack FullerContractor 5 75Q 01 LITTLE OCMULGEE Comfort Station Jack FullerContractor 4 4gg 27 639 DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS DETAIL OF CONTRACT PAYMENTS LANDS AND BUILDINGS YEAR ENDED JUNE 30 1962 RED TOP MOUNTAIN Comfort Station Jan R SmithContractor 755285 Drilling Well Virginia Supply and Well Co 327854 A A Well Drilling Supply Co Install 2 MultiState Jet Pumps 88100 415954 REIDSVILLE Bath House Prybylowski and GravinoEngineers Engineering Fee and Extra Plans 89250 ALEXANDER H STEPHENS MEMORIAL Swimming Pool Putnam Construe CoContractor Final 454209 Construction of Concrete Block Bathhouse John W Spratlin Jr Marcus W Spratlin 1069100 Prybylowski and GravinoEngineers Engineering Fees and Extra Plans 116530 1185630 UNICOI Comfort Station Jan R SmithContractor 613785 VOGEL Sanitary Sewerage Facilities Durden Plumbing Co Contractor 42 921 80 Keck Engineering AssociatesEngineering Fee 3 059 80 45 981 60 1 237 50 paid on Engineering Fee on this Project in Prior Year LAURA S WALKER Sanitary Sewerage Facilities Durden Plumbing CoContractor 3075769 Keck Engineering AssociatesEngineering Fee 729 71 31 487 40 2 348 81 paid on Engineering Fee on this Project in Prior Year Swimming Pool and Bathhouse Prybylowski and GravinoEngineers Plans and SpecificationsEngineering Contract 300000 ExtraPlans 25000 325000 27536350640 DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1962 ACTIVITY JULY 1961 BrownWright Hotel Sup Corp 1 GriddleSemlnole ParisDunlap Hardware 1 WheelbarrowAmicalola 1 Extension LadderBlack Rock Mt State Board of Corrections 25 ChairsHard Labor Creek W D Alexander Co 1 Elec RangeHard Labor Creek Nix Ford Inc 1 Ford Truck wFlat Dump BodyUnicoi 1 Ford Truck wFlat Dump BodyRed Top Mt McGregor Co 12 Folding TablesHard Labor Creek Noland Company 1 Elec Water HeaterHard Labor Creek Frigidaire Sales Corp 1 Electric RangeMaint 1 RefrigeratorMaint 1 RefrigeratorIndian Spr Evans Implement Co 1 Rotary MowerIndian Spr Petty Cash 1 PercolatorElijah Clark Superior Tank Corp 1 L P Gas TankHard Labor Creek Pennsylvania Tire Co 4 Truck TiresMaint 4 65013 TiresRed Top Mt 1 65013 TireMaint Electrical Wholesalers Inc 5 Light FixturesAmicalola 5 Light FixturesLincoln 5 Light FixturesUnicoi Petty CashGeo Greene 30 WashClothsGa Veterans 1 Tire and TubeGa Veterans Ivan Allen Company 1 Gray CabinetGen Office Underwood Corp 1 Elec Typewriter Less Tradein Gen Office Expense Outlay 6500 2134 1896 9875 13000 2 96799 296799 42300 5870 152 91 439 37 175 106 92 136 33 13824 173 72 3788 947 3459 3459 3459 500 1336 910 11900 641 DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1962 ACTIVITY Expense Outlay JULY 1961 Contd Crane Supply Company Plmbg EquipmentRest RoomAmicalola i Petty CashLat Vandiver Pitchers Knives and Mats for CabinsUnicoi 877 Petty CashEarl Dawson 1 Battery for TruckChehaw 1466 Pennsylvania Tire Co 3 TiresMagnolia Spr 3346 AUGUST 1961 Smith Supply Co Material for PumpLincoln Evans Implement Co 1 Wheel Riding Sulky for MowerIndian Spr 7252 Crane Supply Co Plumbing Equip RestroomsUnicoi Ivan Allen Company 5 Steel CasesGen Office 2675 Stovall Co 1 Rotary MowerBainbridge 6541 1 Rotary MowerBlack Rock Mt 6541 Beck Gregg Hdw Co 1 Elec DrillMaint 3616 Petty CashGeo Greene 1 TubeGa Veterans 186 Sinclair Refining Co 1 TubeMagnolia Spr 675 Pennsylvania Tire Co 4 Tires 4PlyGen Office 3788 2 Trac 6Ply TiresHard Labor Creek 4430 Petty CashW O Moore 2 Recap TiresMagnolia Sp 1480 Texaco Inc 1 TubeGen Office 326 Petty Cash 1 BatteryE C JohnsonSeminole 1412 Claude Ray Ford Sales 1 1961 Ford JTon PickupEhj ah Clark 154850 Stovall Company 1 Rotary MowerSelfPropFort Mt 37681 381 64 160 51 381 64642 DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1962 ACTIVITY AUGUST 1961 Contd Davis AbernathyPurchaser Sale of Used Ford PickupUnicoi Gate City Furniture Co 7 Full Size Hotel Beds wSofasGa Veterans Veterans 3 Doz Plastic Key TagsGa 7 ChairsPalmer No 207Ga 12 Arm ChairsGa 12 Side ChairsGa 12 Steel Bed FramesGa 2 Box SpringsGa 1 MattressGa 7 Dinette SuitesGa Less Freight PaidGa United Desk Co 1 File CabinetElijah Clark Veterans Veterans Veterans Veterans Veterans Veterans Veterans Veterans W Carver SEPTEMBER 1961 Petty CashW D Clark 2 Signs for Dockg Fulton Cotton Mills 1 TarpMaint Sinclair Refining Co 1 BatteryCrooked River Pennsylvania Tire Co 3 4Ply TiresGen Office Graybar Electric Co 1 Dazor LampGen Office Augusta Mill Supply Co 1 2H P Shallow Well PumpChehaw Pennsylvania Tire Co 2 10Ply Truck TiresIndian Spr 2 6Ply Tires and TubesAmicalola SearsRoebuck Co 13 Window ShadesMagnolia Spr The Georgia Marble Co 1 MarkerBlack Rock Mt J O DavisPurchaser Sale of Surplus Soda FountHard Labor Creek R W EdwardsPurchaser Sale of Surplus Mower and Saw Mingledorffs Inc 1 Evaporator Assbly for IceMakerBainbridge Expense Outlay 261 25 1 239 63 828 223 65 223 20 136 92 96 84 6018 31 25 308 52 1106 1500 158 3058 1350 2697 2449 8190 2370 4966 161 00 6982 7590 249 90 7000643 DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1962 ACTIVITY Expense Outlay OCTOBER 1961 Graybar Electric Co 4 Light FixturesMagnolia Spr 7728 Pennsylvania Tire Co 4 6Ply Tires and TubesBobby Brown 6832 Crane Supply Co Plumbing Equip RestroomLincoln 11653 Gate City Furniture Co 2 TablesGen Office 6029 8 ChairsGen Office 7682 Richs Inc 1 FourPanel ScreenGen Office 3250 RemingtonRand Inc 1 Elec Typewriter Less TradeinGen Office 38050 Gilley MotorsPurchaser Sale Surplus Farmall TractorHard Labor Creek 16100 Pennsylvania Tire Co 1 Tire65013Red Top Mt 1014 1 Tire85014Gen Office 1329 1 Tire65013Gen Office 947 Ivan Allen Co 1 TransitGen Office 4455 1 Ball Point and SocketGen Office 832 1 StaffGen Office 540 F M HarpPurchaser Sale of Surplus Dodge TruckRed Top Mt 45113 Frank BishopPurchaser Sale of Surplus Ford TruckRed Top Mt 251 75 SearsRoebuck Co 1 Coffee PotGen Office 1342 1 CabinetGen Office 1520 1 Hot PlateGen Office 1019 1 ToasterGen Office 1422 Industrial Equipment Co 1 Steel Folding GateMagnolia Spr 172 50 Pennsylvania Tire Co 2 11x28 Rear Tractor TiresElijah Clark 11938 2 670x14 TiresKeg Creek 1956 2 670xl5TiresG W Carver 3474 5 670x15 TiresSeminole 5365 2 650x13 TiresGen Office 1894 Petty CashC H Morgan 1 BatteryL S Walker 11851 HHH i 644 DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1962 ACTIVITY NOVEMBER 1961 Anderson Bros Motor Co 1 BatteryMaint Cowan Supply Co Refund on EquipCabinetsGa Veterans Ivan Allen Company 2 Desks ArtMetalGen 1 Table ArtMetalGen 1 4Drawer FileGen 1 Table Art MetalGen 2 BookcasesGen 2 End PanelsGen 1 Green CouchGen 2 Walnut TablesGen 8 ChairsGen 1 Drafting TableGen 1 Letter Tray3 TiersGen 1 Letter TrayGen 1 Torpedo ReceptacleGen 3 Adj ustable Shelf Files Gen 4 OostumersGen Edwin E MillerPurchaser Sale of Surplus MowerMagnolia Spr Virginia Supply Well Co Parts for Heating EquipUnicoi Ivan Allen Company Office Office Office Office Office Office Office Office Office Office Office Office Office Office Office Office Office Office Office Office Office Expense Outlay 1677 3 Side ChairsGen 1 3Drawer Legal FileGen 1 2Drawer FileGen 4 Walnut ChairsGen 3 Walnut TablesGen Graybar Electric Co Inc 1 Dazor Light FixtureGen Pennsylvania Tire Co 1 TireMaint 4 Tires65013Maint 4 Tires65013Hard Labor Creek State Highway Department of Ga 200 Concrete Tables at 30Various Parks HorneWilson Inc Plumbing FixturesElijah Clark Mountain Top Shopping Center 2 670x15 TiresCloudland 1100 364 23 104 55 116 45 6333 7480 4080 103 50 17100 21760 14400 1160 260 1885 4700 8840 5150 119 85 154 80 101 15 155 85 233 25 2161 1262 3788 3788 6349 600000 164 48 3590645 DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1962 ACTIVITY DECEMBER 1961 Petty CashGeo Greene 3 Pecan GatherersGa Veterans Stovall Company 1 19 Rotary MowerRed Top Mt Habersham Hardware Co 1 Gas HeaterAmicalola Petty CashW D Clark 1 Electric TorchG W Carver Petty CashJ M Crawford 1 Elec Bench GrinderCloudland Petty CashGray Fowler 1 Hedge ClipperAlex Stephens Pennsylvania Tire Co 1 6Ply Truck TireUnicoi 2 4Ply Tires and 2 6Ply TiresChehaw 2 6Ply Truck TiresBlack Rock Mt SearsRoebuck Co 15 Plastic Mattress CoversAmicalola Barker Sons 3 Doz Dinner Knives and ForksL S Walker Calhoun Company IB H Slide Projector Less TradeinGen Office Stovall Company 1 Rotary Lawn Mower RidingLittle Ocmulgee 1 Rotary Lawn Mower RidingL S Walker SearsRoebuck Co 2 Doz BedspreadsGa Veterans American Associated Companies Pillow Cases Towels and Wash ClothsAmicalola Joe H Brady Assoc 1 Gear Driven SawGa Veterans 1 Gear Driven SawA H Stephens 1 Chain Saw CompleteV Bryant Stovall Company 1 Rotary MowerV 1 Rotary MowerB 1 Rotary MowerIndian Spr 1 Rotary MowerL S Walker Shell Oil Co 1 TubeKolomoki Bryant Brown Expense Outlay 1025 4986 595 1849 453 2842 5684 3474 4305 2475 219 27 537 92 537 92 193 20 5973 161 50 161 50 6979 6979 6978 6978 350 8095 153 99646 DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1962 ACTIVITY Expense Outlay 1 629 95 650 380 288 1875 322 00 235 00 450 1500 1580 1908 JANUARY 1962 Americus Automobile Co 1 1962 Ford PickupGa Veterans Petty CashGeo Greene 2 Pecan GatherersGa Veterans Petty CashB F McMichael Wrenches and Line LevelIndian Springs Sam H SinardPurchaser SaleMetal VentsHard Labor Creek 3 WheelbarrowsHard Labor Creek 1 Dodge PickupUsedV Bryant H M ArnoldPurchaser Sale1 Willys JeepHard Labor Creek W M ClementsPurchaser Sale3 Wooden BoatsHard Labor Creek City Soda FountainPurchaser SaleUsed FurnitureHard Labor Creek Pennsylvania Tire Co 1 6PlyTireMagnolia Spr Electrosolids Corp 1 Ranger HornRed Top Mt SearsRoebuck Co 4 Bed Frames wSpringsFort Mt 2864 8 BedspreadsFort Mt 6440 Wm J Redmond Co 1 Delta PlanerMaint 1 Delta Set Planer KnivesMaint 1 Delta Wood Lathe wMotorMaint 1 Delta Motor PulleyMaint 1 Delta Set Wood Turning ToolsMaint 1 Delta Tool SupportMaint Less 2 Discount J M Tull Metal Supply Co 1 Dust Collector Tank Type Clnr Maint 1 Set AttachmentsMaint 1 Nozzle and Brush SetMaint Less 2 Discount Burdette Harris Tractor Co 1 Rear Tractor Scrape BladeE Clark Pennsylvania Tire Co 2 6PlyTiresRed Top Mt 3474 4 4PlyTiresG W Carver 4084 2 4Ply TiresS C Foster 2210 67400 1900 16175 275 1825 500 1762 212 85 5405 1405 562 168 30 647 DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1962 ACTIVITY Expense Outlay Stephens Stephens Stephens JANUARY 1962 Contd Pennsylvania Tire Co Contd 2 4Ply TiresGa Veterans Neal Hardware Co 1 WheelbarrowMagnolia Spr Ivan Allen Co 1 Office DeskGen Office Hancock Iron Works 100 Parkmaster GrillsVarious Parks Rumbold Co 1 Gas LogIndian Spr Petty CashGray Fowler Exchange on MotorA H 1 Electric DockA H 1 Door MatA H Petty CashT D Carter 1 BatteryMaint 1 BatteryHard Labor Creek 1 Elec HeaterHard Labor Creek Smith Chain Saw 1 Chain SawSeminole Smith Gin Company 1 John Deere TractorRed Top Mt Ivan Allen Company 1 Roller ShelfGen 3 Letter FilesGen 1 Gray TableGen 1 Legal FileGen 1 2Drawer FileGen Ace Auto Trimmers Inc Fitted Cover for TruckGen Office Sorrow Gas Co 1 500Gal Gas TankA H Stephens Smith Chain Saw 1 Brush SawMagnolia Spr 1 Brush SawRed Top Mt Petty CashE C Johnson 1 Small Butane Tank and NozzleSeminole H G BowdenPurchaser Misc Supplies EquipSaleHard Labor Creek Petty CashW D Clark 1 BatteryG W Carver Office Office Office Office Office 1858 3495 18212 4 128 25 6535 1200 395 795 1421 1421 1295 1911 2 706 25 17128 306 64 8275 134 05 10115 3500 656 5800 1500 270 00 178 24 178 24m in 1 648 DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1962 ACTIVITY FEBRUARY 1962 Home Gas Co 1 Water HeaterAmicalola Petty CashW O Moore 1 BatteryMagnolia Spr Gulf Oil Co 1 BatteryGa Veterans BrownWright Hotel Supply Co Dishes for Group CampsHard Labor Creek Stovall Company 1 Rotary MowerRidingUnicoi 1 Rotary Mower 1 Rotary MowerRidingKolomoki Pennsylvania Tire Co 1 6Ply TireRed Top Mt Ivan Allen Company 10 StaxOn Steel File CasesGen Office 3 Side Arm ChairsGen Office 1 TableGen Office 3 Sets Book EndsGen Office 1 Filing CabinetGen Office Morris Tractor Co of Blakely 1 Tractor Drawn BladeKolomoki Jackson Electronic Supply Co 1 PortaPage Magnet and BatteriesHard Labor Creek Coleman Company Inc 1 WallType Gas HeaterRed Top Mt Noland Company 1 Std White LavatoryRed Top Mt HorneWilson Inc 1 Std White Church SeatRed Top Mt 1 Water HeaterRed Top Mt 1 Shower CabinetRed Top Mt Less 2 Discount Petty CashGeo Greene Can OpenersGa Veterans Crane Supply Co 3 Pressure GaugesGen Office Cummins Machinery Co 1 Sabre Saw Kit and BladeMaint 1 Finishing Sander Kit Expense Outlay 5950 1592 1895 116 70 519 30 6979 519 30 947 4550 9165 2400 96 8585 6333 15000 6178 3779 5400 7400 7300 402 450 4248 4010 4044I 649 DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1962 ACTIVITY Expense Outlay MARCH 1962 Green Thumb Inc 1 Rotary MowerGa Veterans 9772 1 Rotary MowerSeminole 6978 1 Rotary MowerNancy Hart 6979 Royal McBee Corp 1 Royal TypewriterGen Office 20025 Ivan Allen Company 10 StaxOn Steel File CasesGen Office 4635 Rumbold and Co 1 WallHeaterMaint 8860 Southern Spring Bed Co 10 Camp CotsA H Stephens 9761 BrownWright Hotel Supply Co Misc Kitchen EquipUnicoi 5153 Hotel Restaurant Supply Misc Stainless Steel TablewareUnicoi 4275 Stovall Company 1 Rotary MowerRidingChehaw 51930 Standard Fixture Co Museum EquipGa Veterans 9888 Broadwell Co Inc Misc Kitchen and TablewareKolomoki 11157 Hub Motor Co 1 Falcon RancherGen Office 159712 T D Carter Sale of Surplus EquipHard Labor Creek 1202 R W EdwardsPurchaser Sale of Surplus EquipHard Labor Creek 1000 R C Allen Co 12 Cash Registers 34650Various Parks 415800 Graybar Electric Co Electrical FixturesRed Top Mt 2854 Dealers Supply Co 1 Ventell Gas HeaterUnicoi 15248 Pennsylvania Tire Co 2 Tires and TubesMaint 3416 2 TiresCloudland 3160 1 TireRed Top Mt 1014 J M Tull Metal Supply Co Cutters and Acces f or ShaperMaint 5463 Southern Spring Bed Co 100 MattressesL S Walker 117513650 DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1962 ACTIVITY Expense Outlay MARCH 1962 Contd Bryant Sons 10 Air ConditionersCrooked River Shell Oil Co Tire ChainsGen Office The Pure Oil Co 1 BatteryGen Office Bernstein of Savannah 3 Doz Knives Forks and SpoonsCrooked River Globe Venetian Blind Co 8 Venetian BlindsGa Veterans Smith Brothers 2 Doz Bowls Plates and Tumblers A H Stephens Stovall Co 1 Rotary Mower RidingSeminole Pennsylvania Tire Co 4 6Ply TiresFort Mt APRIL 1962 American Associated Companies Sheets Pillow Cases Towels and ClothsGa Veterans Petty CashJ L Christian 1 BatteryBlack Rock Mt Petty CashT D Carter 1 BatteryHard Labor Creek American Associated Companies Sheets Towels Wash ClothsCrooked River Petty CashEarl Dawson 1 BatteryChehaw Petty CashJ F Fortson 1 Grinding MachineE Clark 1 Emery WheelE Clark Pennsylvania Tire Co 2 600x13 TiresGen Office 2 850x14 TiresMaint McGregor Company 15 FoldRite TablesKolomoki 100 ChairsSamsomteKolomoki WhitlockDobbs Inc 6 Doz TumblersCrooked River 1 Doz Water JugsCrooked River 2 227 81 675 2131 2628 2860 5772 518 91 7332 11750 1500 1300 151 85 1368 1500 1400 1780 2658 529 50 385 00 1170 1605651 DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1962 ACTIVITY APRIL 1962 Contd Beck Gregg Hdw Co 1 Elec Hand DrillKolomokl 2 Fireplace ScreensFort Mt Brown Distributing Co 2 RefrigeratorsPhilcoCrooked River Westinghouse Elec Supply Co 1 Electric RangeGa Veterans American Associated Cos Pillow Cases Sheets Blankets Covers ClothsLittle Ocmulgee American Playground Device Co 1 Diving BoardAluminumHard Labor Creek American Associated Cos Pillow Cases Sheets Towels CoversUrhcoi McGregor Co 18 TablesDining RoomA H Stephens 100 Samsonite ChairsA H Stephens Green Thumb Inc 1 Rotary MowerBainbridge General Electric Supply Co 4 Light UnitsGa Veterans Ivan Allen Co 8 Steel File CasesStaxOnGen Office SearsRoebuck Co 1 Extension LadderHard Labor Creek BrownWright Hotel Sup Corp 9 Luggage RacksGa Veterans Misc Kitchen EquipGa Veterans Noland Co Inc Plumbing FixturesIndian Spr Expense Outlay MAY 1962 Hajoca Corp 1 Water HeaterGa Veterans Evans Implement Co 1 Rotary MowerHard Labor Creek Petty CashT E Darden 1 GrinderA H Stephens 1 MotorA H Stephens Georgia Blue Print Co 1 Drafting StoolGen Office 1219 2818 262 09 131 22 156 41 334 70 244 31 635 40 380 00 5435 3712 5569 8494 5018 6385 129 02 8390 7350 1500 1350 3765652 DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1962 ACTIVITY MAY 1962 Contd Capitol City Supply Co 1 Counter Type Ice ShaverSeminole SearsRoebuck Co 1 CabinetGen Office Sinclair Refining Co 1 Seat Double CushionGen Office Texaco Inc 2 TubesCloudland Pennsylvania Tire Co 2 670x15 TiresGen Office 2 850x14 TiresMaint 4 670x15 TiresCrooked River Hancock Iron Works 5 Parkmaster GrillsE Clark Liquigas Company Inc 1 Water HeaterG W Carver Ivan Allen Company 3 Posture Chairs Gen Office 1 Typewriter DeskGen Office R D Cole Mfg Co 1 Alum 8 000Gal Water Tank Installed on FoundationRed Top Mt Noland Company Inc 1 PumpRed Top Mt SearsRoebuck Co 10 3Drawer Letter Files 23 35Various Parks American Playground Device Co 1 Alum Diving BoardCrooked River 1 One Meter Diving BoardCrooked River Crane Supply Co 5 Water HeatersCrooked River Stovall Co 1 Rotary MowerReidsville General Gas Corp Connect Water HeatersCrooked River Lilliston Implement Co 1 Rotary Mower Tractor DrawnIndian Spr E T Beardens Backhoe Works Septic Tank InstalledRed Top Mt The Calhoun Company 1 Magmatic Message Repeater and TapesGa Veterans Expense Outlay 134 75 1900 1050 836 3160 2658 4420 206 17 5370 221 85 208 89 2 380 00 158 66 233 50 334 70 8295 221 72 9771 1500 278 00 130 00 230 20653 DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1962 ACTIVITY MAY 1962 Contd W D Alexander Co 1 PumpKeg Creek Wards Used CarsPurchaser Sale of Used Dodge PickupF D Roosevelt Brumley Metals Inc 2 Aluminum Outdoor ToiletsV Bryant Expense Outlay 202 00 JUNE 1962 Petty CashW S Fricks 1 Fry PanFort Yargo Butler Supply Co 11 Auto Seat BeltsGen Office Green Thumb Inc 1 SnappinTurtle MowerS C Foster Brumby Metals 2 Aluminum Outdoor ToiletsHawkinsville Stovall Company 1 Riding Sulky for MowerReidsville 1 36 Rotary MowerRidingA H Stephens Heads Store Tools for TruckMaint Petty CashB F McMichael 1 Hedge ClipperIndian Spr Bench Vice for ShopIndian Spr Royal McBee Corp 1 Electric TypewriterGen Office SearsRoebuck Co 2 Sets 2Way Telephone SetHard Labor Creek General Electric Supply Underground CableRed Top Mt Smith Chain Saw 1 Brush CutterHard Labor Creeks Mayo Brothers Inc 1 Ladder 8FtMaint R C Allen Business Machv Inc 1 CalculatorLess TradeinGen Office Robertson Elec Motor Works 1 Water Pump Motor InstalledS C Foster Petty CashM K DeLoach 1 Tractor UmbrellaCrooked River SearsRoebuck Co 1 Vacuum CleanerA H Stephens 279 4851 263 77 6615 635 48 590 295 1500 400 50 5030 1103 210 00 7900 1055 7020 7343 316 80 316 80 350 20 21158654 DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1962 ACTIVITY JUNE 1962 Contd Pennsylvania Tire Co 6 82520 Truck TiresMaint 2 70016 Truck TiresHard Labor Creek 2 65013 TiresGa Veterans 2 65013 TiresMaint Evans Implement Co Sulky to fit Power MowerCloudland American LaFrance 2 Fiberglass Fire PumpsHard Labor Creek Noland Company Inc 1 82Gal Pressure TankVogel Alan W Sommerfield Inc 1 Step LadderGen Office Aurora Pump Division 1 Pump and AccessoriesVogel John A Dodd Company 1 970Gal Pressure TankKeg Creek American Playground Device Co 4 Beach UmbrellasCrooked River Expense Outlay 260 58 4028 1894 1894 7913 9540 1200 4665 188 00 527 67 8360 3683666 27 748 24STATE PERSONNEL BOARD MERIT SYSTEM OF PERSONNEL ADMINISTRATION 655 m656 STATE PERSONNEL BOARD MERIT SYSTEM OF PERSONNEL ADMINISTRATION RECEIPTS 1962 1961 INCOME FROM STATE REVENUE ALLOTMENTS Transfer Other Spending Units 50711669 22152209 Earnings 19237 Total Income Receipts 50730906 22152209 NONINCOME Private Trust Funds 8701230 167509 CASH BALANCE JULY 1st Budget Funds 1748000 1211217 Total 61180136 23530935 PAYMENTS EXPENSE Personal Services 21219652 17763477 Travel 332734 337125 Supplies Materials 499599 678824 Communication 734172 547153 Publications Printing 194938 307410 Repairs 68992 27269 Rents 41270 33506 Insurance 10500 Pensions Benefits 1562953 1282367 Equipment 626708 490276 Miscellaneous 241123 148019 Total Expense Payments 25532641 21615426 NONCOST Private Trust Funds 192990 167509 CASH BALANCES JUNE 30th Budget Funds 26946265 1748000 Private Trust Funds 8508240 Total 61180136 23530935657 STATE PERSONNEL BOARD MERIT SYSTEM OF PERSONNEL ADMINISTRATION CURRENT BALANCE SHEET JUNE 30 1962 ASSETS CASH ASSETS Merit System Administration Fund 2797043 Employees Health Insurance Fund 24149222 Private Trust and Agency Funds 8508240 35454505 LIABILITIES RESERVES SURPLUS LIABILITIES Accounts PayableDetail on Page 5 Merit System Administration 801716 Employees Health Insurance Unit 89815 RESERVES For Special AccountPremium Deposit Fund 18944000 For Private Trust and Agency Funds Employees Health Insurance Contributions 8508240 SURPLUS For Operations Subject to Budget Approvals Merit System Administration 19 953 27 Employees Health Insurance Fund 5115407 8 915 31 274 522 40 71107 34 35454505658 STATE PERSONNEL BOARD MERIT SYSTEM OF PERSONNEL ADMINISTRATION SUMMARY FINANCIAL CONDITION MERIT SYSTEM OF PERSONNEL ADMINISTRATION The State Personnel Board Merit System of Personnel Administration ended the fiscal year on June 30 1962 with a surplus of 1995327 available for operations subject to budget approvals after providing the necessary reserve of 801716 to cover outstanding accounts payable EMPLOYEES HEALTH INSURANCE FUND Surplus available for operation and maintenance of the State Employees Health Insurance Fund was 5115407 after providing reserve of 89815 for liquidation of accounts payable and reserving 18944000 in a special ac count through agreement between the State of Georgia and the Travelers Insurance Company of Hartford Connecticut and 8508240 for State Employees Health Insurance contributions held on this date OPERATING ACCOUNTMERIT SYSTEM ADMINISTRATION AVAILABLE INCOME AND OPERATING COSTS Income of the Merit System of Personnel Administration is derived from assessments on the Departments served based on a pro rata share of the Boards operating costs Receipts from assessments in the year ended June 30 1962 amounted to 25816003 as follows Agriculture Department of 891519 Banking Department of 55345 Commerce Department of 58692 Comptroller General 53 44 Corrections Department of 266 00 Defense Department of Civil Defense 532 95 Military Division 495 87 Education Department of General Administration 343707 Inst and Inst Material 177170 Vocational 1 204 75 Vet Related 10629 Lunchroom and Milk 38976 Surplus Commodity 17715 Surplus Property 708 68 No Ga Trades Voc Sch 132875 So Ga Trades Voc Sch 115159 School for the Deaf 205516 School for the Blind 134649 Vocational Rehabilitation 405715 1773454659 STATE PERSONNEL BOARD MERIT SYSTEM OF PERSONNEL ADMINISTRATION Employees Retirement System Forestry Commission Game and Fish Commission Governors Administrative Offices Highway Department Labor Dept Employment Security Agcy Law Department of Library State Geology Mines and Mining Pardons and Paroles Board of Parks Department of Pharmacy Board of Probation Board of Public Health Department of Public Health Alcoholic Rehab Div Public Health Battey State Hospital Public Health Gracewood School and Hospital Public Health Milledgeville State Hospital Public Safety Department of Public Service Commission Public Welfare Department of Public Welfare Institutions Confederate Soldiers Home Training School for GirlsWhite Training School for GirlsColored Training School for BoysWhite Factory for the Blind Purchases Supervisor of Revenue Department of Secretary of State Teachers Retirement System Veterans Service Department of Warm SpringsFDR Mem Com Workmens Compensation Board 28330 1 202 84 4 012 69 2076 54 002 23 13 791 88 334 06 123 63 193 03 390 30 1 097 95 2076 8826 26 881 22 802 61 13 26415 7 649 83 43 255 43 12 220 08 706 97 23 894 67 177 64 67216 17764 2 60351 369 43 637 46 17 773 23 54215 22919 1 232 50 246 48 123 63 25816003 The 25816003 income from assessments less transfers in the amount of 66553 to the State Employees Health Insurance Fund left net income receipts of 25749450 for the fiscal year The 25749450 net income receipts together with the cash balance of 1748000 at the beginning of the fiscal period made a total of 27497450 available 24700407 of the available funds was expended in the year for budget approved items of expense and 2797043 remained on hand June 30 1962 the end of the fiscal year 660 STATE PERSONNEL BOARD MERIT SYSTEM OF PERSONNEL ADMINISTRATION The first lien on this 2797043 cash balance is for liquidation of 801716 in accounts payable and the remainder of 1995327 represents funds which have been provided in excess of obligations incurred and will be available for expenditure in the next fiscal period subject to budget reapprovals OPERATING ACCOUNT EMPLOYEES HEALTH INSURANCE FUND Income of the State Employees Health Insurance Fund is derived at the rate of two per cent of the total outlay for personal services as the employer contribution from the participating State Departments pursuant to the pro visions of Act 154 Georgia Laws 1961 House Bill 514 May 1 1962 was established by the State Personnel Board as the em ployer commencement date and total income in the amount of 24985770 was collected to cover the employers share of the premium costs including administrative expenses From the 24985770 total income receipts 4314 was transferred to the State Employees Health Insurance Fund to cover premium costs of the Employees Health Insurance Unit leaving net income of 24981456 avail able 832234 of the 24981456 available funds was expended for administra tive costs and 24149222 remained on hand in the operating account of the State Employees Health Insurance Fund on June 30 1962 COMPARISON OF OPERATING COSTS Expenditures for the operating costs of the Board for the past three years are compared in the statement following661 STATE PERSONNEL BOAED MERIT SYSTEM OF PERSONNEL ADMINISTRATION YEAR ENDED JUNE 30 EXPENSE 1962 MERIT SYSTEM ADMINISTRATION Personal Services Regular Employees 19915901 Special and Temporary 555561 Monitorial Services 1 712 50 206 42712 Travel Expense 3 313 42 Supplies 487645 Communication 7 22172 Printing Publicity 176563 Repairs 68992 Rents 39614 Insurance Bonding 10500 Pensions Ret Systems 1537922 Equipment 441822 Miscellaneous 2 411 23 Total Expense Payments 24700407 Number of Employees on Payroll June 30 Merit System Administration 43 Employees Insurance Unit 6 1961 1960 170 059 98 15319713 5 81379 5 862 50 1 76100 153450 177 634 77 16059413 3 371 25 308755 6788 24 3 588 62 5 471 53 3 949 56 3 07410 211611 272 69 399 65 335 06 308 01 3000 12 823 67 11 425 05 4 902 76 2 26819 1 48019 2 560 64 216154 26 190 327 51 45 40 The Employees Health Insurance Fund has been in operation less than a year so no comparisons are shown for expense of this fund GENERAL The State Personnel Board is composed of the following members Mr L E Bowen Sr Chairman Tifton Georgia Dr Hugh A Goodwin Summerville Georgia Mr T H Milner Jr Athens Georgia The Personnel Board administers the Merit System laws rules and regulations and registers qualified applicants for positions in the Depart ments coming under the provisions of the Merit System Administration The Board also serves as the coordinating unit between the operating agencies662 STATE PERSONNEL BOARD MERIT SYSTEM OF PERSONNEL ADMINISTRATION of the State Government and the Travelers Insurance Company of Hart ford Connecticut the insurance carrier for health insurance for State em ployees The Director of the Board Mr Edwin L Swain is bonded in the amount of 1000000 with the United States Fidelity and Guaranty Company bond No 2338907148255 dated July 28 1955 Premium has been paid for period ending July 15 1963 The condition of the obligation of this bond is as follows Now the condition of the above obligation is such that if the said Edwin L Swain shall faithfully discharge all and singularly the duties required of him by virtue of his said office as aforesaid during the time he con tinues therein and if said officer shall faithfully account for all monies coming into his hands by virtue of said office then the above obligation to be void otherwise to remain in full force and effect Mrs Olga P Mounts Senior Accountant is bonded in the amount of 500000 with the United States Fidelity and Guaranty Company bond No 2338907159653 dated June 30 1953 Premium has been paid for period ending July 1 1963 The condition of the obligation of this bond is as follows Now the condition of the above obligation is such that if the said Mrs Olga P Mounts shall faithfully discharge all and singularly the duties required of her by virtue of her said office as aforesaid during the time she continues therein and if said officer shall faithfully account for all monies coming into her hands by virtue of said office then the above obligation to be void otherwise to remain in full force and effect All receipts disclosed by examination were properly accounted for and expenditures for the period under review were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the officials and staff of the Board for the cooperation and assistance given the State Auditors office during this examination and throughout the year663 STATE BOARD OF PHARMACY Drug Inspection m664 STATE BOARD OF PHARMACY DRUG INSPECTION DIVISION RECEIPTS 1962 1961 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 4800000 4000000 Budget Balancing Adjustment 5000 00 Revenues Retained Earnings 11000 12000 Transfers Other Spending Units 12076 1545 Total Income Receipts 4798924 4510455 NONINCOME Private Trust Funds 43204 54816 CASH BALANCE JULY 1st Budget Funds 627592 454803 Total 5469720 5020074 PAYMENTS EXPENSE Personal Services 3530835 3268585 Travel 971503 641404 Supplies Materials 60298 43707 Communication 91225 94815 Repairs 7051 2800 Insurance 17 50 Pensions Benefits 292331 267863 Equipment 88309 12342 Miscellaneous 5900 4400 Total Expense Payments 5047452 4337666 NONCOST Private Trust Fund 40668 54816 CASH BALANCES JUNE 30th Budget Funds 379064 627592 Private Trust Funds 2536 Total 5469720 5020074665 STATE BOARD OF PHARMACY DRUG INSPECTION DIVISION SUMMARY FINANCIAL CONDITION The Drug Inspection Division of the Georgia State Board of Pharmacy ended the fiscal year on June 30 1962 with a surplus of 293588 available for operations subject to budget approvals after providing the necessary reserve of 85476 to cover outstanding accounts payable and reserving 2536 for State Employees Health Insurance premiums AVAILABLE INCOME AND OPERATING COSTS State Appropriation for the operation of the Department in the year ended June 30 1962 was 4800000 In addition to the 4800000 provided as the current years appropriation 11000 was received from sales of druggistslists making total income re ceipts of 4811000 From the 4811000 received 2076 was transferred to the State Person nel Board for the pro rata expense of Merit System Administration and 10000 was transferred to the State Employees Health Insurance Unit leaving net income of 4798924 The 4798924 net income together with the 627592 cash balance at the beginning of the fiscal period made a total of 5426516 available 5047452 of the available funds was expended in the year for budget approved items of expense and 379064 remained on hand June 30 1962 the end of the fiscal year The first hen on this remaining cash balance is for liquidation of ac counts payable in the amount of 85476 and the remainder of 293588 rep resents funds which have been provided in excess of obligations incurred and will be available for expenditures in the next fiscal period subject to budget reapprovals666 STATE BOARD OF PHARMACY DRUG INSPECTION DIVISION COMPARISON OF OPERATING COSTS The Divisions operating costs for the past three years are compared in the statement following YEAR ENDED JUNE 30 EXPENDITURES 1962 1961 1960 Personal Services 3530835 3268585 3007225 Travel Expense 971503 641404 642999 Supplies 60298 43707 37613 Communication 91225 94815 82429 Printing Publicity 00 00 221 Repairs 7051 2800 3500 Insurance Bonding 00 1750 1750 Pensions Ret Systems 292331 267863 244061 Equipment 88309 12342 31400 Miscellaneous 5900 4400 5000 Totals 5047452 4337666 4056198 Number of Employees on Payroll June30 6 7 5 GENERAL The State Board of Pharmacy is composed of the following members B B Kelley 402 Abercorn Street Savannah Georgia S L Hardman Covington Georgia Henry A King 2929 Peachtree Rd Atlanta Georgia W R Thomas Jr Thomasville Georgia T Mills Harrison 2396 Ingleside Ave Macon Georgia The Chief Drug Inspector P D Horkan is bonded for 500000 with the American Surety Company bond 02460621 dated March 7 1946 with premium paid to February 8 1963 Bond covers faithful performance of duties and the faithful accounting for all monies coming into his hands by reason of his position667 STATE BOARD OP PHARMACY DRUG INSPECTION DIVISION Books and records of this agency were found in excellent condition all receipts disclosed by examination have been accounted for and expenditures for the period under review were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the officials and staff of the Division of Drug Inspection of the Board of Pharmacy for the cooperation and assistance given the State Auditors office during this examination and throughout the year 669 GEORGIA PORTS COMMITTEE670 GEORGIA PORTS COMMITTEE RECEIPTS 1962 1961 INCOME FROM STATE REVENUE ALLOTMENTS ApRprpriai0n 000 000 Budget Balancing Adjustment 90616882 4320816 65 Revenue Retained Interest Earned 3483554 Earnings from Services 13500300 1737050 Total Income Receipts 736 33028 438118072 CASH BALANCE JULY 1st Budget Funds 312423447 140988747 Total8 238790419 579106819 PAYMENTS EXPENSE Personal Services Supplies I21 a 13095 183 06 Commumcation Rents U6 Insurance 2400 Miscellaneous 60765 4616382 7692451 Total Expense Payments 5501552 9S623 OUTLAYS Lands Improvements Personal Services AQ OK1 n r j 4885149 130 047 88 Printing Publications Contracts Q1K KOO 42 15 Equipment oT 23fl8986 242911 5269140 CASH BALANCE JUNE 30th Budget Funds 36 025 22 3124 23447 Total 2i38790419 579106819671 GEORGIA PORTS COMMITTEE CURRENT BALANCE SHEET JUNE 30 1962 ASSETS CASH ASSETS Cash in Banks 36025 22 LIABILITIES RESERVES SURPLUS LIABILITIES None Reported RESERVE FOR CONSTRUCTION Augusta Garden CitySavannah Ocean TerminalSavannah 4 812 29 30192 66 1 020 27 36 025 22672 GEORGIA PORTS COMMITTEE SUMMARY INTRODUCTION The within report covers the operations of the Georgia Ports Committee for the fiscal year ended June 30 1962 Operations of the Georgia Ports Authority will be covered in report to be filed under separate cover The members of the Committee were appointed and constituted the agents of the Governor of the State of Georgia as set out in Executive Order dated November 14 1956 to act collectively to make capital improvements and purchases of necessary equipment of the Georgia Ports Authority deemed advisable by them and to appropriate within and subject to the funds made available for such purposes by said Act the expenditure of such funds to be controlled by and subject to all laws and regulations now in force and effect applicable to departments of the State Government Membership of the Georgia Ports Committee is as follows Robert C Norman Chairman Southern Finance Building Augusta Georgia W D Trippe ViceChairman Commercial National Bank Cedartown Georgia Thomas M Johnson Johnson Lane Space Company Savannah Georgia A M Harris First National Bank Brunswick Georgia Howell Hollis 1238 Second Avenue Columbus Georgia James W Smith of Albany Georgia is SecretaryTreasurer of the Committee and is bonded for 5000000 with the Hartford Accident and Indemnity Company bond N3034070 FINANCIAL CONDITION At the close of the year on June 30 1962 the Committee had 3602522 deposited in banks which has been reserved for completion of construction of buildings terminals and other port facilities in Chatham Glynn and Richmond Counties 673 GEORGIA PORTS COMMITTEE Outlay payments for construction contracts for the period ending June 30 1962 are as follows AUGUSTA ClaussenLawrence Construction of Augusta Barge Terminal Original Contract 41816897 Add Change Orders 16 9 553 47 427 722 44 Less Amt Paid in Prev Yr 33178834 9593410 Less Unpaid 63062 00 Paid in Period Ending June 30 1962 9593410 Georgia Railroad Company Building Spur to Connect with Ga Ports Authority Property in Augusta Original Contract 237770 Less Unpaid 63062 00 Paid in Period Ending June 30 1962 237770 BRUNSWICK Diamond Construction Co Construction of General Cargo Terminal Original Contract1 386 631 00 Add Change Orders 557751 1 392 208 51 Less OverEstimate on Concrete Work 2420600 1 368002 51 Less Amt Paid in Prev Yrs 1 343002 51 25000 00 Less Unpaid 63062 00 Paid in Period Ending June 30 1962 2500000674 GEORGIA PORTS COMMITTEE GARDEN CITY Atlantic States Const Co Addition to Garden City Terminal Original Contract398808300 Less Change Orders 19 Net 10508111 3 88300189 Less Amt Paid in Prev Yr 129605893 258694296 Less Unpaid 63062 m gi Paid in Period Ending June 30 1962 Diamond Mfg Co Relocate Gantry Cranes at Garden City Terminal Original Contract Less Amt Unpaid 63062 963800 00 Paid in Period Ending June 30 1962 OCEAN TERMINAL Dixie Const Co Rehabilitation of Berths 1415 OSS and Whse J OSS Slip Original Contracts 362 U8 u Less Paid in Prev Periods 36071762 173049 Less Unpaid 63062 73Q 4g Paid in Period Ending June 30 1962 2112 633 05 9 638 00 00 2 245 582 85 AVAILABLE INCOME AND OPERATING COST StaT fiSCalyetf ended June 30 1962 40616882 was refunded to the d te Joo 0M 0 ETtlVef0rdr datGd DeCemb6r l 1961 on the LLe making aotaU06 J IT StS Gal the fiscal year t0 eneral Fund dug thisEZlZ TZnn T6 427312 indudmg l3900a00 adce From tms amount 1500000 advanced in the fiscal year ended T ion the Savannah Port and Ten Facflities iSZt ISiCSaSJue 301962 as paid ba i17 GEORGIA PORTS COMMITTEE Earnings at Brunswick were 832792 of which 832492 was from interest on investments and 300 from Mr Sam J Gardner Comptroller of Georgia Ports Authority The 300 was paid in cash directly to the State Treasury by Mr Gardner to make up the difference between the check drawn on the Ports Committee account and the amount due the State of Georgia Earnings at Garden City Savannah were 17293750 Included in the 17293750 is 15000000 from the Georgia Ports Authority Construction Fund 1961 which was used for construction work at Garden City Terminals Savannah Total income for the fiscal year ended June 30 1962 was 73633028 which with a balance at July 1 1961 of 312423447 made total funds avail able for the year of 238790419 From the 238790419 available funds 5501552 was paid for operating expense and 229686345 for improvements and equipment leaving on hand at June 30 1962 3602522 Expenditures for the previous year were 9086243 for operating expense and 257597129 for improvements GENERAL All receipts disclosed by examination have been accounted for and ex penditures for the period under review were within the limits of budget ap provals and supported by proper voucher In the fiscal year ended June 30 1962 3483554 interest was earned on funds on deposit Portions of Legislative Act approved March 23 1960 which became effective July 1 I960 regarding interest earned on deposit are quoted as follows 100101 State Depository Board creation membership naming and appointment of depositories A State Depository Board hereinafter called the Board is created consisting of the Governor the Comptroller General the State Auditor the Superintendent of Banks and the State Treasurer who shall act as administrative officer of said Board a majority of whom shall constitute a quorum and the acts of the majority of whom shall be the acts of the Board The Board in its discretion may from time to time name and appoint as State Depositories of State Funds only chartered solvent banks and trust companies whether organized under State or Federal laws of good standing and credit in any city town or community in this State The Board shall meet at least once quarterly upon call of the Governor or in his absence upon the call of the State Treasurer676 GEORGIA PORTS COMMITTEE Sectln 4Interest earned on State Funds withdrawn from the Treasury on approved budgets shall be remitted to the State ireasury by each department board bureau or agency and placed in the General Fund Appreciation is expressed to the Committee for cooperation and assistance given the State Auditors office during this examination and throughout the period of its existence678 STATE BOARD OF PROBATION RECEIPTS 1962 i961 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation Budget Balancing AdJustmenC HZZ USES Transfers Other Spending Units 88 26 fS Total Income Receipts STss 45259141 NONINCOME Private Trust Funds no 3 556 93 2 396 46 CASH BALANCE JULY 1st Budget Funds 3421910 141616 Total 49157641 45640403 PAYMENTS EXPENSE Personal Services Travel Expense 33952346 32609964 Supplies and Material 5271563 4384533 Communication 229138 183294 Printing Publicity 1036149 920043 Repairs 3 9687 272365 Insurance and Bonding 3698803 40 5 Pensions Benefits 425781 103753 Equipment 2759489 2656113 Miscellaneous 410290 6 497 35 Rents 22400 15042 141000 1 44000 Total Expense Payments asp T7B 77 48256646 41978847 NONCOST Private Trust Funds 3 55693 2 396 46 CASH BALANCE JUNE 30th Budget Funds 5 453 02 34 21910 Total 49157641 45640403679 STATE BOARD OF PROBATION CURRENT BALANCE SHEET JUNE 30 1962 ASSETS CURRENT ASSETS Cash in Banks Budget Funds Agency Funds State of Ga Income Tax Fund Social Security Fund LIABILITIES RESERVES SURPLUS CURRENT LIABILITIES Accounts PayableList on File Social SecurityEmployer Contribution RESERVES Agency Funds SURPLUS For General Operations Subject to Budget Approval 60937 2476 95 5 45302 3 086 32 853934 77807 2476 33 3 25440 308632 219862 853934680 STATE BOARD OF PROBATION SUMMARY INTRODUCTION The State Board of Probation was created by Act of the General Assembly approved February 8 1956 and amended by House Bill No 667 Georgia Laws 1958 approved February 14 1958 and House Bill No 1136 Georgia Laws 1960 approved March 17 1960 to administer the Statewide Probation Act 1 he Board is composed of the members of the State Board of Pardons and Paroles acting m exofficio capacity but is not administered as part of the duties and activities of the Board of Pardons and Paroles under pro visions of the Legislative Act referred to FINANCIAL CONDITION The State Board of Probation had 853934 available cash in banks and oS 1 7 at JUne 3 1962 After Providig the necessary reserve of V5440 to cover outstanding accounts payable and reserving 3 086 32 for private trust and agency funds held a surplus of 219862 is shown in the budget funds at June 30 1962 AVAILABLE INCOME AND OPERATING COSTS State Appropriation for the operation of the Board of Probation for the year ended June 30 1962 was 43000000 Additional funds allotted to the Department from the States Emergency Fund to meet expenditures approved SeSfPruViilby kW amounted t0 2388864 making a total of 40388864 of which 8826 was transferred to the State Personnel Board for pro rata cost of Merit System Administration leaving a net income for operations of 45380038 The 45380038 net income together with the cash balance of 34 219 10 on hand at the beginning of the fiscal period made a total of 488019 48 available with which to meet expenditures approved on budget for the year ended June 30 1962 y 256646 of the available funds was expended for budget approved 12 and 54532 remained on hand and in State Treasury June 30 1962 nf Jfn li6n n thisremaining cash balance of 545302 is for liquidation ot 3 25440 m outstanding accounts payable and the remainder of 2 198 62 will be available for expenditure in the next fiscal period subject to budget approvals 681 STATE BOARD OF PROBATION COMPARISON OF OPERATING COSTS The Boards expenditures for operations the past three years are shown in the following statement YEAR ENDED JUNE 30 EXPENDITURES 1962 1961 I960 Personal Services 33952346 32609964 31348650 Travel Expense 5271563 4384533 4427017 Supplies Materials 229138 1 832 94 187796 Communications 1036149 920043 856548 Printing Publicity 309687 272365 432410 Repairs Alterations 3698803 40005 46113 Rent 141000 144000 105000 Insurance Bonding 425781 103753 82500 Pensions Ret System 18739 69 18 006 03 1715574 Pensions Social Security 885520 855510 710664 Equipment 410290 649735 486337 Miscellaneous 22400 15042 10144 Total Cost Payments 48256646 41978847 40408753 Number on Payroll June 30 91 88 86 GENERAL Members of the State Board of Probation who are also the members of the State Board of Pardons and Paroles are as follows Mrs Rebecca L Garrett Chairman Butler Georgia J W Claxton Member Wrightsville Georgia Mr Walter O Brooks Member 155 Little John Trail N E Atlanta Georgia Mrs Rebecca L Garrett Chairman was bonded for 1000000 with the Peerless Insurance Company bond No 270487 dated April 1 1961 This bond expired April 1 1962 and Mrs Garrett was not under bond until July 31 1962 when bond was secured from the Pennsylvania Insurance Company bond 427252 in the amount of 1000000 This bond covers faithful performance of duties and honest accounting for all moneys coming into her hands J W Claxton is bonded for 1000000 with the Hartford Accident and Indemnity Company bond No N3538559 dated February 14 1962 covering faithful performance of duties and honest accounting for all moneys coming into his hands682 STATE BOARD OF PROBATION Walter 0 Brooks is bonded for 1000000 with the Hartford Accident and Indemnity Company bond No N3491089 dated April 1 1961 covering faithful performance of duties and honest accounting for all moneys coming into his hands Marion H Doyle is bonded as Senior Accountant of the State Board of Probation for 4000000 with the Hartford Accident and Indemnity Com pany bond No N3491091 dated July 1 1961 Bond covers faithful per formance of duties and honest accounting for all moneys coming into his Circuit Probation Officers are bonded for 500000 each the Director 000 00 ru11000000 Exammer Wiliam R Bwe for 10 00a00 the Field Supervisor J T Middlebrooks for 10000 00 and thirtythree 33 clerks for 250000 under Public Official Position Schedule Bond written by the Hartford Accident and Indemnity Company bond No N3491094 dated July 13 1961 Bond covers faithful perfce of duties and honest accounting for all moneys and property coming into the hands of the respective Principals by reason of positions covered Fines and support money are collected and disbursed by the Probation CucuiTsrf thett t T SUPerir CUrt Judg6S f the reSPective Judi1 Circuits of the State under provisions of State law and these funds are not reflected m the records of the State Board of Probation Legislative Act approved March 17 1960 provides for examination of these funds by an examiner in the employ of the State Board of Probation and is quoted in part as follows Section 25 There is hereby created the position of examiner for the State Board of Probation He shall be appointed by the Board and serve at the pleasure of the Board Section 26 It shall be the duty of the aforesaid examiner to travel over the State and audit the accounts of every probation officer or field supervisor who has any money fines court costs property or other funds coming mto his control or possession or being disbursed by him by virtue of his duties as a State probation officer or field supervisor The examiner shall further assume all of the duties and all the other responsibilities of a field supervisor when so directed by the State Board of Probation The examiner shall keep a permanent record of his audit of each probation officers accounts on file with the Director of Pro bation and it shall be the duty of the examiner to call attention of the Director to all discrepancies in said accounts and to further notify the Director and each member of the State Board of Probation in writing of any discrepancy of an illegal nature that might result in prosecution683 STATE BOARD OF PROBATION The examiner shall have the right to interview and make inquiry of certain selected payors and recipients of funds as he may choose with out notifying the circuit probation officer to carry out the purposes of said audit The State Board of Probation should they deem it neces sary may also appoint an assistant examiner within the same pay scale who shall also be entitled to travel and other expenses as other State employees and said assistant examiner shall give bond in the same manner and be subject to all the other laws rules and regulations as the examiner Books and records of the Board were found in excellent condition all receipts disclosed by examination have been accounted for and expenditures for the period under review were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the officials and staff of the Board for the cooperation and assistance given the State Auditors office during this exami nation and throughout the year685 STATE PROPERTIES COMMISSION Chattanooga Hotel Properties686 STATE PROPERTIES COMMISSION RECEIPTS INCOME FROM STATE REVENUE ALLOTMENTS Revenues Retained Rent on Investment Properties n nn 000 NONINCOME State Revenue Collections Unfunded 0 00 CASH BALANCE JULY 1st State Revenue Collections Unfunded 0 00 Total 000 PAYMENTS EXPENSE Miscellaneous TaxesState County City Tennessee a qq CASH BALANCE JUNE 30th State Revenue Collections Unfunded 0 m Total 0 oOO 1961 000 000 000 000 000 000 000687 STATE PROPERTIES COMMISSION SUMMARY EASTERN HOTEL LEASE CONTRACT The Eastern Hotel property of the State of Georgia the lease contract of which is covered in the within report is situated in the City of Chattanooga Hamilton County Tennessee known as the Eastern Hotel Property front ing 61 feet on Market Street and extending back along East Eleventh Street 167 feet On October 30 1950 lease agreement was made between the State of Georgia acting through its State Properties Commission pursuant to an Act of the General Assembly of Georgia approved March 281935 as amended by an Act of the General Assembly of Georgia approved February 16 1950 and the Tennessee Valley Hotels Inc This lease is for a term of ninetynine years beginning on November 1 1950 and expiring on October 31 2049 and provides in part as follows 2 a The Lessee shall pay the following amounts as annual rental in twelve equal installments payable monthly in advance at the office of the State Treasurer State Capitol Atlanta Georgia upon the first day of each month during the term of the lease towit From Nov 1 1950 to October 31 1955 360000 per annum From Nov 1 1955 to October 31 1965 480000 per annum From Nov 1 1965 to October 31 1980 600000 per annum From Nov 1 1980 to October 31 2000 750000 per annum From Nov 1 2000 to October 31 2049 1000000 per annum b In addition to the said amounts which shall be received by the Lessor as net rental for said property Lessee agrees to pay during the entire term of this lease ad valorem and other property taxes both on the lot and the improvements as they are now or may hereafter be made assessed against the demised premises levied by the City of Chattanooga the County of Hamilton Tennessee and the State of Tennessee and all street and sidewalk improve ments curbing white lights sewers or any other kind of assess ments which may be lawfully assessed against the said prop erty 3 e Lessee agrees That it will begin to demolish dispose and remove from said premises at its own expense and risk the old building erected thereon and its contents provided that the salvage of said building and its contents shall be the absolute property of the Lessee and to erect in lieu of said building a hotel office or other688 STATE PROPERTIES COMMISSION business building or structure or combination of the same of fireproof construction in accordance with the accepted meaning of the term fireproof at its own expense and risk at a cost not to be less than two hundred fifty thousand 25000000 dollars however Lessee may utilize the old building now on said premises or any part thereof which Lessee deems usable without demolish ing and removing the same and agrees that it will commence erection of said building or structure prior to November 1 1951 and that it will complete said building or structure so as to be suitable for occupancy within twelve months after commence ment of construction or begin payment of rent as though same were completed g Lessee agrees That it will pay the fire insurance premiums on not less than thirty thousand 3000000 dollars on the said building and improvements as they are now and on not less than five thou sand 500000 dollars on its contents and on not less than seventy five per cent of the value of the building or structure to be erected and improvements as they may be hereafter made and to pay the premiums on a reasonable amount of liability insurance 4 b Lessor agrees That the rental installments shall abate during the period of demolition and construction commencing with such demolition and ending at such time as said building or structure to be erected is suitable for occupancy or for a period of twelve months whichever is the shorter PLAZA HOTEL LEASE CONTRACT This property situated in the City of Chattanooga Tennessee is described in lease agreement as follows That tract of lot of land bounded by Market Street Georgia Avenue and Tenth Street the said lot having a frontage of one hundred and sixtyfive 165 feet on Market Street one hundred and twentyeight 128 feet on Georgia Avenue and ninetythree 93 feet on Tenth Street on which there is situated a fourstory brick building formerly known as the Southern Express Company building later known as Hotel Annex and now known as Hotel Plaza On September 28 1950 lease agreement was made between the State of Georgia acting through its State Property Commission pursuant to an Act689 STATE PROPERTIES COMMISSION of the General Assembly of Georgia approved March 28 1935 as amended by an Act of the General Assembly of Georgia approved February 16 1950 herein called Lessor and Plaza Hotel Company Inc a Tennessee Corporation herein called Lessee The lease is for a term of twentyfive 25 years and three months com mencing October 1 1950 and ending December 31 1975 at the following rental 2 a For the first five years and three months of said lease period that is for the period beginning October 1 1950 and ending December 31 1955 Lessee shall pay a yearly rental of sixteen thousand 1600000 dollars payable in monthly installments of 133333 at the office of the State Treasurer State Capitol Atlanta Georgia upon the first day of each month During said period of five years and three months Lessor shall pay all ad valorem and other property taxes against the demised premises levied by the City of Chattanooga the County of Hamilton Tennessee and the State of Tennessee b For the last twenty years of said lease period that is for the period beginning January 1 1956 and ending December 31 1975 Lessee shall pay a yearly rental of thirteen thousand six hundred ninety eight and 78100 dollars 1369878 payable in monthly install ments of 114157 at the office of the State Treasurer State Capitol Atlanta Georgia upon the first day of each month in advance and in addition thereto shall pay all ad valorem and other property taxes assessed against the demised premises by the City of Chattanooga the County of Hamilton Tennessee and the State of Tennessee REVENUE COLLECTIONS In the year ended June 30 1962 1369884 was received from the Plaza Hotel lease and 480000 from Eastern Hotel Ground rent a total of 1849884 to be accounted for all of which was deposited to the State Treasurys General Fund Account within the period under review Rents received in the fiscal year ended June 30 1962 cover the twelve months period from July 1 1961 to June 30 1962 on Plaza Hotel and twelve months from January 1 1962 to December 31 1962 on Eastern Hotel Prop erty690 GENERAL STATE PROPERTIES COMMISSION Hon Jack B Ray State Treasurer also serves as Treasurer of the State Properties Commission Since October 8 1957 receipts from rents on the Tennessee properties have been deposited directly in the States General Fund account rather than being deposited to the credit of the Properties Commission and then trans ferred to the Genera Fund account 691 DEPARTMENT OF PUBLIC HEALTH 692 DEPARTMENT OF PUBLIC HEALTH RECEIPTS 1962 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 1276500000 Budget Balancing Adjustment 10000000 Revenues Retained Grants from U S Government 8 239 08400 Donations Earnings Recoveries 6162005 Transfers Other Spending Units 5012870 Total Income Receipts 2121583275 NONINCOME Private Trust Funds 166 023 78 State Revenue Collections Unfunded 2082140 CASH BALANCES JULY 1st Budget Funds 705564053 State Revenue Collections Unfunded 21 26310 Private Trust Funds 422451 Total 2844216327 1961 1093500000 2110 000 00 7 677 498 34 5 280 00 60 325 21 12 097 05 20 800 200 60 113 35 18 58210 6 508 705 21 2 68100 4 570 94 27 334 853 20DEPARTMENT OF PUBLIC HEALTH 693 PAYMENTS 1962 EXPENSE Personal Services 3 646 57903 Travel 36270532 Supplies Materials 43150447 Communication 13489977 Heat Light Power Water 1184284 Publications Printing 5900842 Repairs 7240225 Rents 6579620 Rents State Hospital Authority 1 455 00000 Insurance 186065 Indemnities 49971 Pensions Benefits 286539921 Grants to Civil Divisions 1083937252 Equipment 3546388 Miscellaneous 43 851 74 Total Expense Payments 2002618601 OUTLAYS Land Buildings Contracts 430062 Equipment 109117 95 NONEXPENSE Private Trust Funds 16628192 CASH BALANCES JUNE 30th Budget Funds 813186870 State Revenue Collections Unfunded 44170 Private Trust Funds 396637 Total 2844216327 1961 3 369 325 488 130 11 61 81 57 1 850 2 2703 10 496 46 43 54287 023 23 253 51 764 06 84210 53211 850 81 81013 00000 324 61 111 50 92290 992 06 53834 58811 1967009634 377 944 61 205 224 33 459 78 7055 64053 2126310 4 224 51 27334 85320 694 DEPARTMENT OF PUBLIC HEALTH CURRENT BALANCE SHEET JUNE 30 1962 ASSETS CASH ASSETS Available Cash Revenue Collections 44170 Budget Funds State Regular Operations 191239590 Crippled Children Serv 293 08217 Community Hosp Psy Program 330 411 82 Mental Health Const 1 295 38882 Hospital Const 407485755 7 906136 26 Federal USPHSReg Oper 11786998 USCBReg Oper 9886246 USCBCrippled Children Services 900000 22573244 813186870 Private Trust or Agency Funds EmployeesAssn Fund 3 96637 8136 276 77 Accounts Receivable Federal Government Hospital Construction 13 760 447 36 V D Projects 1500000 1377544736 Local Health Units 31025 1377575761 21912 034 38695 DEPARTMENT OF PUBLIC HEALTH CURRENT BALANCE SHEET JUNE 30 1962 LIABILITIES RESERVES SURPLUS CASH LIABILITIES Accounts Payable and Purchase Orders in Process State Regular Operations 127652767 Crippled Childrens Serv 192 99304 Community Hosp Psy Program 16933906 Mental Hlth Constr 556454 57 2195 31434 Federal Regular Operations 8318975 Crippled Childrens Serv 900000 9218975 228750409 Allocated BalancesHospital Construction State Funds 3 488 29739 Federal Funds 1057736312 1406566051 16 353164 60 RESERVES For Revenue Collections 44170 For Hospital Construction Unallocated State Funds 58656016 Federal Funds 318308424 376964440 For Mental Health Constr 73893425 For Land and Buildings 132 233 22 Federal Funds Unencumbered 148 542 69 For Voided Checks Regular Operations 363501 Crippled Childrens Serv 8913 3 72414 For Private Trust or Agency Fund 396637 479748677 SURPLUS Available for Operations Subj ect to Budget Approval 761 38301 21 912 034 38696 DEPARTMENT OF PUBLIC HEALTH SUMMARY FINANCIAL CONDITION The Department of Public Health ended the fiscal year on June 30 1962 with a surplus of 76138301 available for operations subject to Federal directives and State Budget approvals after providing the necessary reserves of 228750409 for accounts payable and purchase orders in process and 1406566051 for funds allocated for hospital construction and additional reserves of 44170 for Revenue Collections to be transferred to State Treas ury 376964440 hospital construction funds to be allocated 73893425 for mental health construction 13223322 for lands buildings and improve ments 14854269 for Federal funds available 372414 for checks can celled and 396637 in Agency funds REVENUE COLLECTIONS This Department as a revenuecollecting agency collected in the year ended June 30 1962 4436278 in vital statistics fees 1077834 from the sale of pulpwood 3378500 bed inspection fees 12618750 interest on time deposits from operating funds and made refunds of 568271 leaving net revenue of 20943091 The 20943091 net receipts together with the balance of 2126310 on hand at July 1 1961 made a total of 23069401 to be accounted for 23025231 was funded to the State Treasury in the period under review and a balance of 44170 remained on hand at June 30 1962 AVAILABLE INCOME AND OPERATING COSTS State Appropriations to the Department for operations hospital con struction and Crippled Children benefits in the year were 1276500000 as detailed on Page 6 of the unit report Budget adjustments totaling 10000000 were made in the year to meet expenditures approved on budget as provided by law making total State funds provided for these activities 1286500000 In addition to the 1286500000 provided as the current years appropri ation 823908400 was received from the several U S Government Grants for Public Health services 6162005 for Crippled Children services and a net amount of 5012870 from transfers making total income receipts for the year 2121583275 The 2121583275 income and the 705564053 cash balance at the beginning of the year made a total of 2827147328 available with which to meet expenditures approved on budget for the fiscal year697 DEPARTMENT OF PUBLIC HEALTH 2013960458 of the available funds was expended for budget approved items of expense and outlay leaving cash balance of 813186870 on hand June 30 1962 the end of the fiscal year COMPARISON OF OPERATING COSTS Expenditures for the operating costs of the Department the past three years are compared in the following statement YEAR ENDED JUNE 30 BY FUND 1962 1961 I960 Regular Operations state 625242802 658958019 610472371 U S Public Health Service 1 301 52845 117845778 114814430 U S Childrens Bureau 67435327 56831075 43585154 Crippled Children Services state 98948381 111609448 96264513 U S Childrens Bureau 83287500 61017600 53815400 Community Hosp Psy Program 67014039 50477534 39464901 Heart Assn Fund 131868 396132 Talmadge Mem Hospital 84000000 84000000 84000000 Mental Health Construction 64961118 101000000 Hospital Construction State 261196191 246466905 278640731 Federal 531590387 536724037 493766272 20139 604 58 20 253 265 28 18148 237 72 BY OBJECT EXPENSE Personal Services3 646 57903 Travel Expense 362705 32 Supplies Materials 43150447 Communication 134 89977 Heat Lights Water 1184284 Printing and Publicity 59008 42 Repairs Alterations 72402 25 Rents State Hosp Authority 145500000 Other 6579620 Insurance Bonding 186065 Benefits 234389507 Pensions 52150414 Grants to Counties for Soc Sec 81 540 22 GrantsinAid County Health Units 275589955 3 369 542 87 325 023 23 488 253 51 130 764 06 11 84210 61 53211 81 850 81 1 850 000 00 57 81013 2 324 61 2115715 89 515 800 75 72 406 26 3 220 629 51 285 943 03 435 92511 94 569 86 20 298 28 54146 90 32 000 46 840 000 00 68 692 51 1 57816 1 891 244 73 477 81317 61 632 44 2 588 322 98 2 534 710 60DEPARTMENT OF PUBLIC HEALTH YEAR ENDED JUNE 30 BY OBJECT Contd 1962 1961 I960 EXPENSE Contd Grants Hospital Const 780371326 771281407 761180539 Other Grants 19821949 19585501 68800 Indemnities 49971 11150 111597 Equipment 3546388 4653834 5822452 Miscellaneous 4385174 4358811 11667326 Total Expense Payments20026186 01 19 670 096 34 17807 691 90 OUTLAY Lands Bldg and Improvements 4 300 62 377 944 61 116022 60 Equipment 10911795 20522433 224 52322 Total Cost Payments20139 604 58 20253 265 28 18148 237 72 Number of Employees on Payroll June 30 1962 General 633 592 597 Crippled Childrens Services 71 68 63 TraineesGeneral 28 14 31 Community Hospital Psy Program 1 3 3 733 677 694 PRIVATE TRUST AND AGENCY FUNDS Included in the unit report is an analysis of the Employees Association Fund an agency fund account handled by the Treasurer of the State Depart ment of Public Health This account has not been considered as a State fund or as a Private Trust and Agency Fund handled by a State Unit prior to the fiscal year ended June 30 1959 A balance of 422451 was on hand in the Employees Association Fund account on July 1 1961 which with receipts of 2218 in the fiscal year ended June 30 1962 made a total of 424669 to be accounted for 28032 of the 424669 was expended in the fiscal year leaving a balance of 396637 on hand June 30 1962 GENERAL Members of the State Board of Health on June 30 1962 were M C Adair M D Gordon Street Washington Georgia Maurice F Arnold M D Taylor Memorial Hospital Hawkinsville Georgia699 DEPARTMENT OF PUBLIC HEALTH J M Byne Jr M D 540 Liberty Street Waynesboro Georgia T Sterling Claiborne M D 384 Peachtree St N E Medical Arts Bldg Atlanta Georgia B W Forester M D 724 Hemlock Street Macon Georgia A G Funderburk M D 317 So Main St Box 631 Moultrie Georgia J M Hawley D D S Suite 1 Biggers Bldg 1355 13th Street Columbus Georgia Bernard C Holland M D 237 Woodruff Bldg Emory U School of Medicine Atlanta 22 Georgia A G Little Jr M D 206 Doctors Building Valdosta Georgia Ben K Looper M D Cherokee Clinic and Hosp Canton Georgia J V Riley Ph G 516 Wimbledon Rd N E Atlanta 9 Georgia Fred H Simonton M D 16 Euclid Ave Chickamauga Georgia Tyre Watson Jr Ph G 309 East College Ave Decatur Georgia J G Williams D D S 1003 Medical Arts Bldg Atlanta Georgia Virgil B Williams M D 571 South 9th Street Griffin Georgia The Georgia Commission on Alcoholism was abolished by Act of General Assembly approved March 7 1960 effective as of July 1 1960 and all its functions powers and duties transferred to the State Department of Public Health A unit or division was set up within the Department to be known as the Alcoholic Rehabilitation Service and the financial accounts of this unit are kept with the regular accounts of the Health Department but set up so that a separate report can be made on this activity By Act of General Assembly approved March 17 1960 all of the au thority duties functions and responsibility for the administration control conduct and operation of the Georgia Training School for Mental Defectives was transferred to the Department of Public Health effective as of July 1 1960 The name of this institution was changed to the Gracewood State School and Hospital by Act of General Assembly approved April 5 1961 The Director of the Department of Public Health Dr John H Venable is bonded for 10000000 with the United States Fidelity and Guaranty Company Bond 233520712460 Bond is dated January 11 1960 The condition of the obligation is as follows Whereas the Principal was duly elected Director Georgia Depart ment of Public Health for a term beginning January 1 1960 and ending December 31 1965700 DEPARTMENT OF PUBLIC HEALTH Now the condition of the above obligation is such that if the said John H Venable shall faithfully discharge all and singular the duties required of him by virtue of his said office as aforesaid during the time he continues therein and if said officer shaU faithfully account for all monies coming into his hands by virtue of said office then the above obligation to be void otherwise to remain in full force and effect Ernest B Davis was bonded for 10000000 as SecretaryTreasurer of the Georgia Department of Public Health with the United States Fidelity and Guaranty Company Bond 233520716760 is dated January 13 I960 The condition of the obligation is as follows Whereas the Principal was duly appointed SecretaryTreasurer Georgia Department of Public Health for an indefinite period beginning October 19 1950 the effective date of this bond being January 1 I960 Now the condition of the above obligation is such that if the said Ernest Burroughs Davis shall faithfully discharge all and singular the duties required of him by virtue of his said office as aforesaid during the time he continues therein and if said officer shall faithfully account for all monies coming into his hands by virtue of said office then the above obligation to be void otherwise to remain in full force and effect Mr Ernest B Davis resigned as SecretaryTreasurer as of May 15 1961 and was succeeded by Mr Frank C Smith The above bond was revised as of that date substituting Mr Frank C Smith for Mr Ernest Burroughs Davis as Principal The bond and revision was approved as to sufficiency and form by the Attorney General on June 14 1961 Employees of the Department of Public Health the Battey State Hospital the Milledgeville State Hospital the Gracewood State School and Hospital are bonded for 1000000 each under Public Employees Honesty Blanket Position Bond This bond is written by the Lumbermens Mutual Casualty Company 1S112002 dated January 1 1961 Accounting records of the Battey State Hospital at Rome Georgia the Milledgeville State Hospital at Milledgeville Georgia the Gracewood State School and Hospital at Augusta and the Alcoholic Rehabilitation Service at Atlanta under the control of the Department of Public Health are kept in the office of the Department of Public Health in Atlanta but reports of examination of these accounts are filed under separate cover701 DEPARTMENT OF PUBLIC HEALTH Books and records of the Department of Public Health were found in excellent condition all receipts disclosed by examination were properly ac counted for and expenditures for the period under review were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the officials and staff of the Department of Public Health for the cooperation and assistance given the State Auditors office during this examination and throughout the year702 DEPARTMENT OP PUBLIC HEALTH tf w H M a Q w CO w hH Eh Eh O o 55 hH O hH Eh o H 03 hH Oh hH CN Q n CD OS Q CO Eh O lH tH 55 H o s 55 K CO CO H M H B Ph hH Ph Ph s Q Eh H H O o o hH Eh W 55 Q Ph Ph Q 55 Eh Ph O 4 Q M H 1 M o 55 a 55 CO 13 hH hH o 1 CO Eh 55 O CO 13 S3 55 hH h o hH hH Eh W Q Pi 3 5 03 Pi CO CO ooaoto O O O O i iri cm a as as as oo co as o t go ih as W H H H IO 88882SS8S888 23JS2COH1 f P t W IO t 00 oo as o CO O il OS rt h cm cm rT Tjf f r 3 5 a co Ph z Ph Ph Q hH hH w o Q Ph hH Ph Ph M Ph o 3 I 8 H OS P h 55 H CO fH iH CO cc CM CO Oi CO H iH CO x e iH o co So22SSSoiooo S3 S3 S 25 o Ti o co in M ffl N H O O J M in M H 0 CO iH exf in in oo co cf oo cm cm 8cMS8coS2gcMS3888ggiS CO iH CO 00 in co hj m g CM O iH CM OS t 52 83 fc o o iH CO CO o t t OS O 00 CM OS CM cH GO r H CM CO iH CM CO CO CO T iH ii T T CM Tj iT COt1JCOCOOCOiOhoOO lOrCMCOrtCMCOOSOS iH kO ih co co Pi a a 6 S co fe 9 S fe cS d c 3 g s s s co co in Tf in co as co co r oo co co co oo c cm CO rH H j bi s fe co rf cd oi o3 I w g d PS 3 cu 2 2 CO 3 S fl w 3 a o j5coco5S2i pqpqpqfqpqpqpqpqpqpqSnpqgg 703 DEPARTMENT OF PUBLIC HEALTH CO o 88 8 lO o o O O Q OJ o t o O rt CO Q io 10 oo o t CM CO t O CO O CM o 5 00 M CM CO CO CO tJ m w 6 NO 0 CO Ti O CD W Ol lO CO CO CD rf O Q CO O lO kft Ol H tJ 00 O O t CO CM CM CM lO CO 00 H CM CM CO O io co Q i m ni O CO i t C5tNOCOMHgffllOO0 Tjin03C0TjCMC0rHOO0iCM OCMCMCMvOCOOCDCDO OCOHCOOifiNtGOifl ifj OS H CM V 1 w 3 W 1M wv I UW i VJ sj L J r ocdcooddodcocMCOOcccd NaHofNcoOHOOHWcotawinpiflH COHlOtWHtlOJ tj O H 03 iT rt CD O N 05 CO CM CM Tt CM CO t CO CM lO rHCMOOiCMvOTtOi O CO fc CD CO Oi ClOiOinCOHCONHiOCOCOOCOCDfflifitCOiO W H W W iCD CONHtDOlHTfCONNCOH 010COiOC00305GOlOOMH005Q COODNHNOcOOJOCOCOOitOCO CO O t CO o 00 O CO o 00 CM rH CM rH ttttCMOCOCOCOOCOiCMr4 CO0OOlfiCOiOWNifiOit HC0lOOHC0HC0C0N03C0 cm h h in oTihcd iT lOCOlOOCMCDCOincO CMrtiOincocotooco O COCM CO lO lO CM CM CO rt CD iT HHOCOWCOCOCOOONOOWCOHNHO OTjWNCOffiCONOHiOCOCOQCOWiOgNN COHWTtOJOCOiOOlOHaTtTtOOXlCOtOlO ffi O H CO t N ffi W O H t lO W3 t J 5 OJrHi CM ii CO H M il iH r2 rj CO Ol lO OJ Tf H CO CO CO CM if H lO CO o w if o t OJ t CO Oi t D J tfi 03 03 C3 o D S fl Ii J J 40 H PI H CO O n H H rH iI I1 I o o cci S3 a1 3 OS o ft CD en t3 cS QOOODOOaOOOOOODOODOODOOP 73 o o o hO M O o ca Q Q 0 Q H 704 DEPARTMENT OF PUBLIC HEALTH w M W Eh fl O Q a r w H K HJ FH Eh ft s O i Zi lH O O n H u H Q Ph rH CO Q 03 H O tH Eh Ph o CO H Ph VI H n Eh Ph Ch rH a Ch P3 Q J H Ph Ph o n fa Ph ft Q Q o o Ph Ph 2 Ph Eh w a Ph Q w g o Q Ph g TO hH H ht o CO Eh Ph to x lH fe o H lH o H Ch Q o 3 jh I c3 g S 3 sw ctH a t rH CM ic CO CM rH O O CM CO CD CO iT TjT CO OS t IO W t H t OS CO o O CM tJ o c 8 O O O C t CM 9 CO 00 X o X a CO N CM rt a cu a S3 Ph Ph Q W M 3P5 Ph Ph tH Ch O s s o S w O 3 2 c8 a i o CO rH CO x cr1 N O t a rH CM 1Q N CO O Q o 9 tCO rH CO CO CM fcI1 lO 00 co CO CO rH lO o rH CD CM go CO 5 CM lO CM 00 CM CO 92 31 rH OC CO CO CO CO c rH CM CM X CO o CO o CM in rH CO CO CO CO CM CO CM t oc X CO NCgcOtHHC003lONCOCOtNCO rHftrHilrtlONiHrHiH lOCMlO t cotwwcocoaOTt i3OHC0C0OrHnH OtWCQtCOCDtT COlOOHNffiTtHCO TjT H H H CD W H CD CD iH CD tJ l b CO O OS 00 t M CO CO O M CO O os o os as Cv O CO O rH CO O CO OS CO t t co CO CD t t m CD O CO CO OS rH CM X lO lO t c lO W lO O OS CO OS CO tf cd co o io tj1 o CO o CO o od co i t as t lO O lO CM O CM 00 O O tf CD CM rt tH CM CD CO lO CO CD rjT a fl w m O a rl C eg cu ccS s s 5 H CD h 03 03 5 di O OS rCH S oi r tj h i a ci cs a rtB03C3OMPrHOhHtS rlHWHrlrlhrlrHDOOOOOOHH 705 DEPARTMENT OF PUBLIC HEALTH 8g 00 T as oi o o o O O cocootoiooiOm rj ri eft OS CO 03 CM O ThTt4 as iH CO CO TjT CO lO O CM m CM OJ CO H iH 03 O t CO CO t iri of iT iH lOtioootoiroojcoot o OS O ih CO O m O CO W lO N W O t t t co h m m q oi oi w io co m UJ US UJ W J iw ii f i wv QrocomcMmojcscocONcoo inofininincocsoscMiincMincoinTirw OHNOCOCOOiflCOlOOlOltOCO O5tC0tDWOC0intOJCOO cMxcocodincMoicddoi COCOtO3C0O3OlC0WC0IC0 lOOttCOCOCCtN fT o Oi iH CO t o OOOMHCOtDHtHOWCD CM rH il rH iH NlDHlfJHHWN iH CD Tt CD t CM b Tt CO il CO mwcoocomco OlOSOOttOSCO dcodoJcocDcocot CMCMCOCScOtOiHO HOlCOOlOlfllOOllfi tT tT CO rT Tf bOiCOOtOtHOOCOTlXiOiOiOCOlOWCMO NtOOWOJHNCOCCCOflJHHffiCONCOOtO k i m q gj si co co io cd t oi m O iH CM OS cm as o co t ffl co in co t ta5TjCXCMCDrH iOCOOCOCMOTtCMm co iH in in cm CO OS iH iH iH o os co in O rl O b OS o i t as co iH Hf rT CO rH inoocOrHcocMHXOiiCMOOcoint co cm in b wKlnOmtonJftrNC3iC0NrllflC0CC CO CM O b O O iH CO i4 cm o as io en co mNMioiOHdiflOffliMiOOSt t 00 t lO of t iff o o of co oo in CD CO lO of CO jg SO ei I il rl CO CO CO en rioiHtoicdirliococd HOOJCWHODiO iI CM N t irf irf irf as cc ccj CO o e C3 3 ai cc5 a3 cd a CO 3 n i KWMWWWMWWMrhrHrrl 3 a 3 3 3 3 ft o 5 2 3 3 3 o 3 C Q m 3 cd ccj cS o oH 706 DEPARTMENT OF PUBLIC HEALTH to w Q fa fa S3 H hH fa 55 fa Eh fa H o to Z lf O o hH H O H hH Q fa IH N CO CO s GO H o hH 03 H o CO w fa B2 S fa fc fa 13 9 JZ Oh Q P Eh fa fa O hH n Q O fa fc O fa fa fa Ei H o Q hH 1 fa fa O iz hH Q fa z CO 13 H hH D 1 Ei iz H CO hH a lH o g 4i a fl S S a t a 33 a J3 o g CD CO O H O C5 H IO D CO in rT rT iT OCM CO O AH W M IO O lO ffi Oi CO CO CD CM m CO k fa 3s o Q H fa fa fa hH Pi o a i OCOiOHHCOCOO oi oi od cvi co rA cd O 00 Q CO lO OJ CO O CD CO Ci CO O CO CDWOCHOOJMH tWlOO300lONOlHOl cxTcooicDcdioioiio lO CO H tH m rji o to lO O lO O tD CD in O N h CD t3 CO 1 55 Eh 05 CO iH Cf CO CO CO CO COrHrJOiHCDrHiHcOO COHCONHHWOMH CM cm a as t S2ScS3SS0S0000ciocococo OHOlMCOttDWHMWOQ COMOigoffllOHNtOMO OIOCOCOHOHN o S S H CO CO CO CO hC cd o io ci ci CO H tH OS in t Tt c c C5 tr o en in CO co c o m CD O tin 0 X en in m CO m CO iH o en m t tm io o 8 CO CO CO u5 rH m 03 co CD O CO CM CM tCM c H CD X X CO en CO T en CD X CD CO CM ca o CO iri m CM CD ii CO CM CM lO CD CO CO t m X X m CD CO t cm H CD fa o H fa Q CO M d 3H00033Safli3So5 Ai h ShI S707 DEPARTMENT OF PUBLIC HEALTH 88 COCDOOSCOlDOlNtDON OlOOCOWOSiHrHCDlMOOCD lO lO CO lO J1 10 m to h m lO CO CM t OOSCNJrHCOrHO XOJCOttlOHCD W NH N H H H H N 8 OJNWNtDNlflHffiCOCOMIflfflOHffit StDOlfeXHaiWCOtDCONNOlCOHHCOlDODt t CO o ri os os oo rn io io OJ U3 iO vO t t r t Tt rj CD CO CaJ o H lO CO in N 81C3 O Oi lO CD X 0 O t CO ii CD m t co o oo n L Tt CO tJI CO lO H O CD CO f lO CO ICO rH o m co rH rH CO o 10 oo m OS t OS t OS CO CD T m co cm O lO iH rH iT cxf caT cd t rT lOtCOaincOHOiMOHaNMCOOOCOOMCOWfflCOiOO rH CM CD rH CD rH CM CO tf CM CMCOCMWOlOrHrHrHrHCMrH lO rv r1 rH coOtOOJtDiOCOHCOifllMCOt incoinioooincDtincOMNHNipo CDOiCOCSlOOtDOSTOOOCOCOCMO CO t 1 CD lO N O rH CO CD CO O OS rH lO O rH tJ OS rH CM CO O rH CD CD OS CO I co co t co m o CO rH rH t CQrHrHrHrHrHTCOrHrHrHOi c o O o rH 01 to o t 9 o CD tH ii CO CO CO os rf lO cd iT oo o LO Ol 00 Oi lO CM CO t CO lO Ol rH o co co l in ch C tO O b W IO CO rH O O cmHCDHMCJt r to co ii oiminmwcOirtat TO01C0 iOtHHfficDtCCW o co o t to Oi lO rl x to co t O c8 3 o fl S 3 5 5 M s 2 S a S B a g 13 O CB C3 2 cj O S o o ft 5 oi jj C 5 o 3 S S ft 33s32oSgSQSS3S3SiSSr12ooCSSrBlfi5S SortrtrtrtwrawooSMwEHEHHEHEHEHHEHEHHEHEHHEHprS708 DEPARTMENT OF PUBLIC HEALTH 3 j liHCOCOOJIOCUCQ CO i kO CM iH CO CM m rt h h m o w Eh 0 Q h 93 H H g H s O i 55 ti 03 O O hH H u H i Q 0 Oh 1 C4 CD Q 55 S3 Eh 55 O HH H 03 O CO W a H ii H A Oh Hi 03 55 E 5 55 Uh Q r H w W o tH Q Q u H w p o w 55 h W H w O 03 Q m 55 U o HH Q 55 ri hH H tH u W Ei 55 03 CO iz 55 hH I cd c3 a A cd s 11 o 55 W 03 Q hH w o P w a Oh Oh hH 03 o 8 a 3 tH 55 Eh H 4 o Eh H Q 3oimmiOrHHiwH CCHHCODXWCOttHfio SomtricDrldrtciieOHoiw OHWHHlOHCOWffiO CO ZD ZD CSMtOCOOllOCOOMnHll iHOOCOrHiHiltCOrHrim as 3 CD co O o CM in CO in CO X lO lO CO c OS 11 r1 CO 35 S b8 ao fc CO X CO rH 00 X to iH CO CM lO jfl Co a CM t X CO o X 09 CD t H w CA CO t CO CO I CO 03 o t CO m to o CO in 31 fc o in CXI 8 o in CD CD in 3 00 ii o CO CD 03 O X 1 tco m X O CD CO in CM m CM H m m CO di t o X i s I Ia j j ig i i S S o o J J saSsisSoSas 5 S 5 5 s B 3 o o 00 03 W Eh 03 t a a w K Eh O lH 03 Eh 00 o Eh P 03 Oh M 0 o a o cj oS m el M U ft en J 710 DEPARTMENT OF PUBLIC HEALTH OT pel W H Pi a p 02 w W a HI H H fc O A it Pi O O H H U Eh Q M Ph Ht CO Q CO u iH 5 Eh 04 o co w CO S Ph 2 w ht En Ph i3 Pi 15 P i H H w O h a a O Pn H S o S5 1 w Eh H o Pi a pq iz 3 Prl In O to H iz M Hi IH H u 02 H iz i PS W iz iz n h o H ll Eh H P 3 a c3 g a a IP H Pi E O M Q M H J Ph Ph hH Pi o 2 5 3 H iz H a Pi rH O 8 a o o o 8 o o CO 00 8 o o 11 00 o 00 CO Ttl CM cn CO iH CO o tree as CO CO CO iH iH CO H o CM CM CO 00 1f CD o a o o 0 CD o si CD Si 4 1 0 1 u o H H eo w f 4J M J O 43 cci fH M ca on W n pq n 5 4 d pi Pi ft O CD L S L cm cj 53 CM CM CD S a o a 3 W P o a c3 P a M o O ca D M Ph Pi o cs o CD iz p C3 CO O I 8P 43 o tn O P g I o C CM fj P o p CO 22 p cS Ml o CQ o CS 15 CD CD U o CD CD O o C3 O tA co o P711 DEPARTMENT OF PUBLIC HEALTH 8 OS o m 00 r 2 2 ft 5 o 6 a o 8 B 3 o to O s o 2 5 n 0 M o o to o o OS cs 0 C3 3 o o 2 W CD P 3 3 S c3 c3 I a O C3 2 M 5 o 00 lO O O lO CO t t O it n io o ifl rT oT oo o cd BB PM en cS S 3 a O I 5 ti ccS s3 L H p r sOOtoO mO 2 s Pn H O o712 DEPARTMENT OF PUBLIC HEALTH STATEFEDERAL AID TO LOCAL HOSPITAL CONSTRUCTION STATEMENT OF ALLOCATIONS PAYMENTS AND BALANCES ACCUMULATED THROUGH JUNE 30 1962 ALLOCATIONS Proj ect Number Ga 1213 Ga 214 Ga 215 Ga 216 Ga 217 Ga 218 Ga 219 Ga 220 Ga 221 Ga 222 Ga 224 Ga 225 Ga 227 Ga 228 Ga 229 Ga 230 Ga 231 Ga 232 Ga 233 Ga 234 Ga 235 Ga 236 Ga 237 Ga 238 Ga 239 Ga 240 Ga 241 Ga 242 Ga 243 Ga 244 Ga 245 Ga 246 Ga 247 Ga 248 Ga 249 Ga 250 Ga 251 Ga 252 Hospital Authority for County andor City Original See Report for Fiscal Year Ended June 30 1961 for Details4761151661 FultonDeKalb Counties 300 000 00 Peach County 11629000 Georgia Health Dept 8333333 Chatham County 600 000 00 BanksJackson Counties 518 34800 BainbridgeDecatur Counties 98753333 Houston County 666 666 67 Grady County 39169334 Wilcox County 3000000 Haralson County 47 764 67 Floyd County 500000 City of Augusta 2820467 DeKalb County 4856133 WalkerDade Counties 500000 00 Fulton County 9045682 Rabun County 10600000 City of St Marys 280 000 00 Morgan County 30933334 DeKalb County 225048508 Spalding County 100000000 Washington County 885 74533 Wilkes County 810 542 00 Fulton County 99988333 Johnson County 46134 27 Richmond County 248 219 33 Fulton County 89664300 Hart County 18691600 West Point 18960933 Towns County 139874 67 Fulton County 58 92971 Fulton County 10171000 Mitchell County 32 683 33 Fulton County 9511200 Union County 12000000 Chatham C ounty 353 87205 Liberty County 345 34815 Newton County 18506000 Increase Decrease Balance 2 097 038 93 49 708 555 54 21 07111 278 928 89 116 290 00 408897 79 244 36 16 623 98 583 376 02 518 348 00 17 633 21 969 900 12 65164 50 731 83117 509 50 391183 84 313 12 30 31312 121554 46 54913 11 34 4 988 66 28 204 67 899 00 47 662 33 658 479 00 1158 479 00 225 69 90 23113 215437 103 845 63 280 000 00 15 648 98 324 982 32 12 000 00 2 262 485 08 1 000 000 00 3 551 91 889 297 24 368127 806 860 73 999 883 33 802 34 46 936 61 432138 243 89795 48 308 00 944 951 00 550265 181 413 35 59915 189 010 18 9 499 77 149 374 44 112 93 59 042 64 122647 100 483 53 447 83 32 235 50 45 97 95 066 03 21833 93 141833 93 20 50000 374 37205 345 34815 7 497 98 192 55798 irf 713 DEPARTMENT OF PUBLIC HEALTH STATEFEDERAL AID TO LOCAL HOSPITAL CONSTRUCTION STATEMENT OF ALLOCATIONS PAYMENTS AND BALANCES ACCUMULATED THROUGH JUNE 30 1962 PAYMENTS Prior Years Fiscal Year 19611962 Total Unpaid Allocations 6301962 49 708 555 54 49708 555 54 26573774 13 19115 278 928 89 116 290 00 116 290 00 79 244 36 79 244 36 583 376 02 583 376 02 518 348 00 518 348 00 969 900 12 969 900 12 695 239 60 695 239 60 36 591 57 391183 84 391 183 84 30 31312 30 31312 46 54913 46 54913 4 988 66 4 988 66 28 204 67 28 204 67 47 662 33 47 662 33 879 459 77 157 850 01 1 037 309 78 121169 22 84 93817 5 292 96 90 23113 103 845 63 103 845 63 266 000 00 14 000 00 280 000 00 324 982 32 324 982 32 2027 716 91 234 768 17 2 262 485 08 950 000 00 50 000 00 1 000 000 00 836 949 39 52 347 85 889 297 24 639 322 70 167 538 03 806 860 73 948 551 35 51 331 98 999 883 33 46 936 61 46 936 61 243 897 95 243 897 95 831 869 93 56 903 51 888 773 44 56177 56 177 570 20 3 84315 181 413 35 165 639 90 23 370 28 189 01018 139 817 57 139 817 57 9 556 87 55 200 29 384235 59 042 64 86 374 80 14108 73 100 483 53 32 235 50 32 235 50 61 75412 33 311 91 95 066 03 11941155 22 422 38 141 833 93 215 839 94 139 813 51 355 653 45 18 718 60 194 872 97 133 207 63 328 080 60 17 267 55 182 930 08 9 627 90 192 55798 714 DEPARTMENT OF PUBLIC HEALTH STATEFEDERAL AID TO LOCAL HOSPITAL CONSTRUCTION STATEMENT OF ALLOCATIONS PAYMENTS AND BALANCES ACCUMULATED THROUGH JUNE 30 1962 ALLOCATIONS Proj ect Number Ga 253 Ga 254 Ga 255 Ga 256 Ga 257 Ga 258 Ga 259 Ga 260 Ga 261 Ga 262 Ga 263 Ga 264 Ga 265 Ga 266 Ga 268 Ga 269 Ga 271 Ga 272 Ga 273 Ga 274 Ga 275 Ga 276 Ga 277 Ga 278 Ga 279 Ga 280 Ga 281 Ga 282 Ga 283 Ga 284 Ga 285 Ga 286 Ga 288 Ga 289 Ga 290 Ga 291 Ga 292 Ga 293 Ga 294 Ga 295 Ga 296 Hospital Authority for County andor City DadeWhitfield Counties Cherokee County Candler County Villa Rica Carroll County Coweta County 1 Cobb County Gordon County Bartow County Jeff Davis County FultonDeKalb Counties Rockdale County FultonDeKalb Counties Highland House Inc Rockdale County Colquitt County Lowndes County Chatham County Twiggs County Gordon County Butts County Colquitt County Terrell County GainesvilleHall County TriCity Hosp Authority 1 Toombs County AlbanyDougherty Cy Dodge County DeKalb County Echols County McDuffie County City of Bremen Clinch County LaGrangeTroup Cy Ware County Floyd County 1 Toombs County Lowndes County Mitchell County Gracewood Rehab Ctr Turner County Increase Original Decrease Balance 756 939 36 97 691 76 854 63112 959 016 67 959 016 67 356 416 08 356 416 08 273 673 56 10 000 00 283 673 56 291 012 67 23 33333 314 346 00 L 581 351 85 95 61200 1 676 963 85 186 057 86 186 057 86 77225 82 845 85 78 071 67 849 306 67 849 306 67 40 878 00 793 33 40 084 67 654 666 67 654 666 67 280 000 00 280 000 00 20 000 00 195765 18 042 35 107 923 20 151032 106 412 88 44 685 93 218 80 44 904 73 42 260 50 42 260 50 130 066 67 130 066 67 385106 67 10 000 00 395 106 67 35 046 67 131689 3372978 240 326 25 38 999 99 279 326 24 380 333 33 380 333 33 103 820 00 103 820 00 166 666 67 166 666 67 243 282 57 243282 57 725 504 72 1 725 50472 686 110 00 686110 00 199 500 00 199 50000 616 304 67 616 304 67 54 248 67 54 248 67 25 904 65 47379 25 430 86 222 080 00 46789 71 268 869 71 214 334 53 214 33453 160 000 00 160 000 00 28 320 00 28 32000 702 325 68 702 325 68 036 624 00 1 036 624 00 75166 67 75166 67 12 810 55 12810 55 135 388 55 135 388 55 330 000 00 33000000 46 249 33 46 249 33 715 DEPARTMENT OF PUBLIC HEALTH STATEFEDERAL AID TO LOCAL HOSPITAL CONSTRUCTION STATEMENT OF ALLOCATIONS PAYMENTS AND BALANCES ACCUMULATED THROUGH JUNE 30 1962 PAYMENTS Unpaid Fiscal Year Allocations Prior Years 19611962 Total 6301962 40725475 332 794 48 740 049 23 114 581 89 540 509 88 370 555 95 911 065 83 47 950 84 239 493 76 95 532 91 335 026 67 21 389 41 216 364 05 53 125 83 269 489 88 14183 68 258 437 45 14198 58 272 636 03 41 709 97 413 038 64 916 57810 1 329 616 74 34734711 131 997 61 44 757 36 176 754 97 9 302 89 53 907 82 24 163 85 78 071 67 747 554 67 747 554 67 101 752 00 33 215 72 6 868 95 40 084 67 422 416 69 190 055 11 612 471 80 42 194 87 86 708 00 86 708 00 193 292 00 18 042 35 18 042 35 92 877 98 92 877 98 13 534 90 37 922 67 6 982 06 44 904 73 4014747 40 147 47 2 113 03 82167 44 41 395 89 123 563 33 6 503 34 375 351 33 375 351 33 19 755 34 30 384 38 3 345 40 33 729 78 217 899 44 217 899 44 6142680 298 935 44 298 935 44 81 397 89 103 820 00 158 333 33 158 333 33 8 333 34 24 517 34 198 081 57 222 598 91 20 683 66 355 141 53 355 141 53 1 370 36319 152 986 30 152 986 30 533123 70 170 678 57 170 678 57 28 821 43 159 608 03 159 608 03 456 696 64 41 759 42 41 759 42 12 489 25 20 060 55 20 060 55 5 370 31 224 311 29 224 311 29 44 558 42 80 783 30 80 783 30 133 551 23 129 006 03 129 006 03 30 993 97 23 320 00 23 320 00 5 000 00 363 431 39 363 431 39 338 894 29 432 507 78 432 507 78 604116 22 75 166 67 12 810 55 38 727 61 38 727 61 96 660 94 330 000 00 11 089 55 11 089 55 35 159 78 716 DEPARTMENT OF PUBLIC HEALTH STATEFEDERAL AID TO LOCAL HOSPITAL CONSTRUCTION STATEMENT OF ALLOCATIONS PAYMENTS AND BALANCES ACCUMULATED THROUGH JUNE 30 1962 ALLOCATIONS Proj ect Number Ga 297 Ga 298 Ga 300 Ga 301 Ga 302 Ga 305 Ga 306 Ga 307 Ga 308 Ga 309 Ga 311 Ga 312 Hospital Authority for County andor City Original Jeff Davis County 380 456 00 Yarbrough Rehab Ctr 250000 00 DeKalb County 5552800 BrunswickGlynn Cy 1 470000 00 WaynesboroBurke Cy 273 91333 Early County 44000000 Baldwin County 64940000 ValdostaLowndes Cy 666 666 67 Crisp County 18446267 Chatham County 840933 33 Walton County 17930000 Georgia Rehab Ctr 75300000 Total Grants Paid by Department of Public Health82 28806538 Increase Decrease Balance 380 250 55 1 470 273 440 649 666 184 840 179 753 45600 00000 52800 00000 913 33 00000 40000 666 67 462 67 93333 30000 00000 3197 933 42 85 48599880fit 717 DEPARTMENT OF PUBLIC HEALTH STATEFEDERAL AID TO LOCAL HOSPITAL CONSTRUCTION STATEMENT OF ALLOCATIONS PAYMENTS AND BALANCES ACCUMULATED THROUGH JUNE 30 1962 PAYMENTS Unpaid Fiscal Year Allocations Prior Years 19611962 Total 6301962 380 456 00 250 000 00 55 528 00 1 470 000 00 273 913 33 440 00000 649 400 00 666 666 67 184462 67 840 933 33 179 300 00 753 000 00 65914094 62 780371326 7371780788 11 768190 92 718 DEPARTMENT OF PUBLIC HEALTH STATEFEDERAL AID TO LOCAL HOSPITAL CONSTRUCTION STATEMENT OF ALLOCATIONS PAYMENTS AND BALANCES ACCUMULATED THROUGH JUNE 30 1962 ALLOCATIONS Project Hospital Authority for Increase Number County andor City Original Decrease Balance Ga 2 Minnie G Boswell Mem Hospital 4415488 4415488 Ga 9 Cobb Mem Hospital Assn 7115344 7115344 Ga 11 Sisters Hosp Fund of Columbus 63660229 63660229 Ga 65 Hospital of the Sisters of St Joseph of Carondelet 97560000 97560000 Ga John D Archibald Mem Hosp 55974433 4464767 60439200 Ga 193 Ga Warm Springs Foundation 23069190 919949 23989139 Ga 195 Emory University 14564625 997511 13567114 Ga 206 Saint Francis Hospital 21939566 58503 21881063 Ga 226 City of Atlanta 288 345 61 327502 285 07059 Ga 267 A G Rhodes Home Inc 23635010 23635010 Ga 270 Elks Aidmore Inc 30039350 1500000 31539350 Ga 287 Sisters of St Joseph Hospital 50600000 50600000 Ga 299 Cobb Mem Hospital 10251300 10251300 Ga 303 St Josephs Infirmary 54200000 54200000 Ga 304 Holy Family Hospital 98400000 98400000 Ga 310 Emory University 23250000 23250000 Total Direct Payments U S P H S 6 07509096 5501200 613010296 Total Const Grants88 36315654 3252 94542 91 61610176 AddAdministrative Cost l 811 237 79 Total All Payments and Unpaid Allocations 93 427 339 55 Less Funds Paid Direct byU S Govt as Above 613010296 Payments through Dept of Public Health 8729723659 State Funds 3312013303 Federal Funds 5417710356m B1H I 719 DEPARTMENT OF PUBLIC HEALTH STATEFEDERAL AID TO LOCAL HOSPITAL CONSTRUCTION STATEMENT OF ALLOCATIONS PAYMENTS AND BALANCES ACCUMULATED THROUGH JUNE 30 1962 Prior Years PAYMENTS Fiscal Year 19611962 Total Unpaid Allocations 6301962 44154 88 71153 44 636 60229 44154 88 7115344 636 602 29 975 600 00 604 392 00 239 891 39 135 67114 218 810 63 28507059 92 941 22 132 95006 13159137 128 904 93 13489943 975 600 00 604 392 00 239 891 39 135 67114 218 810 63 285 070 59 224 53259 261 854 99 134 899 43 11 817 51 5353851 37110057 102 51300 54200000 98400000 23250000 343723764 69 351 332 26 1 687 085 27 39539573 383263337 229746959 819910899 7755044125 1406566051 12415252 1 81123779 7103841753 832326151 7936167904 1406566051 3437 237 64 39539573 3 832 633 37 2 29746959 6760117989 7 927 865 78 75 529 045 67 11 768190 92 2701987373 261196191 2963183564 348829739 4058130616 531590387 4589721003 827989353ili 721 DEPARTMENT OF PUBLIC HEALTH ALCOHOLIC REHABILITATION SERVICE722 DEPARTMENT OF PUBLIC HEALTH ALCOHOLIC REHABILITATION SERVICE RECEIPTS 1962 1961 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 27500000 27500000 Budget Balancing Adj ustment 16 00000 Revenues Retained Grants U S Government 890000 517500 Earnings 2745102 2840229 Donations 10000 Transfers Other Spending Units 172476 3774026 Total Income Receipts 32562626 34641755 NONINCOME Private Trust Funds 151915 461141 CASHBALANCES JULY 1st Budget Funds 3223983 Private Trust Funds 433381 36371905 35102896 PAYTVTRNTS EXPENSE Personal Services 23446251 22308440 Travel 321837 206353 Supplies Materials 3592212 3870052 Communication 451840 530402 HeatLight Power Water 985968 1126476 Publications Printing 320435 484242 Repairs 294200 183199 Rents 391825 304900 Insurance 6934 2325 Indemnities 5500 Pensions Benefits 1498097 1365748 Equipment 36155 236432 Miscellaneous 697153 676826 Total ExpensePayments 32048407 31295395 OUTLAY Equipment 121508 122377 NONCOST Private Trust Funds 56971 27760 CASH BALANCES JUNE 30th Budget Funds 3616694 3223983 Private Trust Funds 528325 433381 36371905 35102896DEPARTMENT OF PUBLIC HEALTH ALCOHOLIC REHABILITATION SERVICE CURRENT BALANCE SHEET JUNE 30 1962 723 ASSETS CASH ASSETS Available Cash Budget Funds 3616694 Private Trust or Agency Fund 528325 4145019 LIABILITIES RESERVES SURPLUS CASH LIABILITIES Accounts Payable and Purchase Orders in Process 489355 RESERVES Federal Funds Resident Training Project Drug Research Grant N I H Grant For Lands and Building For Equipment Private Trust or Agency Fund McWilliam Welfare Fund SURPLUS Available for Operations Subject to Budget Approval 753664 112084 11915 700000 3196 58 528325 2425646 1230018 4145019 724 DEPARTMENT OF PUBLIC HEALTH ALCOHOLIC REHABILITATION SERVICE SUMMARY The Georgia Commission on Alcoholism was abolished by Act of the General Assembly approved March 7 1960 Georgia Laws 1960 pages 205 210 effective as of July 1 1960 and its functions powers and duties trans ferred to the State Department of Public Health An Advisory Committee was created under the Act to advise with the Department of Public Health A unit or division was set up within the Department of Public Health to be known as the Alcoholic Rehabilitation Service and the financial ac counts of this unit are kept with the regular accounts of the Health Depart ment but set up so that a separate report can be made on this activity FINANCIAL CONDITION The Alcoholic Rehabilitation Service of the Department of Public Health ended the fiscal year on June 30 1962 with a surplus of 1230018 available for operations after providing reserves of 489355 to cover accounts payable and purchase orders in process 877663 for special projects 1019658 for land buildings and equipment and 528325 for Private Trust and Agency Funds held on this date AVAILABLE INCOME AND OPERATING COSTS State Appropriation for the operation of the Alcoholic Rehabilitation Service for the fiscal year was 27500000 which was increased to 29100000 by transfer of 1600000 from the Emergency Fund to meet expenditures approved on budgets as required by law In addition to this 29100000 provided as the current years appropri ation 3635102 was collected and retained from fees and grants making total income of 32735102 for the year ended June 30 1962 From this 32735102 a net amount of 172476 was transferred to other State Units leaving 32562626 available income for the year The 32562626 income and the 3223983 cash balance at the beginning of the year made a total of 35786609 available with which to meet expendi tures approved on budget for the fiscal year 32169915 of the available funds was expended for budget approved items of expense and outlay leaving cash balance of 3616694 on hand June 30 1962 the end of the fiscal year725 DEPARTMENT OF PUBLIC HEALTH ALCOHOLIC REHABILITATION SERVICE The first lien on this remaining cash balance is for liquidation of accounts payable in the amount of 489355 and as previously stated 1897321 is reserved for special project and the remainder of 1230018 represents funds which have been provided in excess of obligations incurred and will be avail able for expenditures in the next fiscal period subject to budget reapprovals COMPARISON OF OPERATING COSTS The expenditures for operations of the Alcoholic Rehabilitation Service for the year are compared in the following statement with the expenditures for this unit for the year ended June 30 1961 and for the year ended June 30 1960 YEAR ENDED JUNE 30 EXPENSE 1962 1961 1960 Personal Services 23446251 22308440 21523428 Travel 321837 206353 382318 Supplies 3592212 3870052 3850522 Communication 451840 530402 415157 Heat Lights Water 985968 1126476 1025216 Printing Publicity 320435 484242 416368 Repairs 294200 183199 538617 Rents 391825 304900 303262 Pensions Emp Retirement 10107 70 925700 849198 Pensions Social Security 487327 440048 373470 Insurance Bonding 6934 2325 28428 Indemnities 5500 Equipment 36155 236432 240096 Miscellaneous 697153 676826 659068 Total Expense Payments 32048407 31295395 30605148 OUTLAY Land Buildings Improvements 121508 122377 00 Total Cost Payments 32169915 31417772 30605148 Number of Employees on Payroll June 30 65 66 74726 DEPARTMENT OF PUBLIC HEALTH ALCOHOLIC REHABILITATION SERVICE The per capita cost of this unit for the year ended June 30 1962 based on the actual cash cost payments adjusted by the differences in the ac counts payable and inventories at the end of the period over the beginning and deducting miscellaneous income is as follows CHATHAM GEORGIAN CLINIC CLINIC In Patient Out Patient Out Patient Net Operating Cost 12747575 10117543 4701658 Average Daily Cost 34925 27719 18958 Average Daily Census 35 48 19 Average Daily Per Capita Cost 998 577 998 The above was submitted by the Department of Public Health as they use a percentage basis in figuring the cost between InPatients and Out Patients GENERAL The Advisory Committee for the Alcoholic Rehabilitation Service is as follows Mr Frank Cheatham 6014 Industrial Building Savannah Georgia Rev Charles C Duncan McCayesville Georgia Judge J Henry Howard Sylvania Georgia Elder K R Pinkstaff Dr Arthur P Richardson Dean Emory University School of Medicine Atlanta 22 Georgia Dr T F Sellers Director Emeritus Department of Public Health Mrs Mamie K Taylor P O Box 4545 Atlanta 2 Georgia Employees of this unit of the Department of Public Health are bonded for 1000000 each under Public Employees Honesty Blanket Position Bond This bond is written by the Lumbermens Mutual Casualty Company bond Number 1S112002 Books and records of the Department of Public Health including this unit were found in excellent condition All receipts disclosed by examination were properly accounted for and expenditures for the period under review were within the limits of budget approval and supported by proper voucher Appreciation is expressed to the officials and staff of the Department of Public Health and of this unit for the cooperation and assistance given the State Auditors office during this examination and throughout the year727 DEPARTMENT OF PUBLIC HEALTH BATTEY STATE HOSPITAL ROME728 DEPARTMENT OF PUBLIC HEALTH BATTEY STATE HOSPITAL ROME RECEIPTS 1962 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 400000000 Budget Balancing Adjustment Revenues Retained Grants U S Government 100560 Earnings Hospital Services 17037043 Donations 2970445 Transfers Other Spending Units 40 46912 Total Income Receipts 416061136 NONINCOME Private Trust Funds 493684 CASH BALANCES JULY 1st Budget Funds 108550275 Private Trust Funds 19013 Total 525124108 1961 4 210 000 00 542100 00 12 067 20 162 931 63 26 480 95 8090642 3 788 473 36 1 762 95 876 822 69 159 48 4 667 218 48DEPARTMENT OF PUBLIC HEALTH BATTEY STATE HOSPITAL ROME 729 PAYMENTS 1962 EXPENSE Personal Services 257416143 Travel 454364 Supplies Materials 84271190 Communication 1943670 Heat Light Power Water 11466862 Publications Printing 499246 Repairs 3802686 Rents 422916 Insurance 2 24716 Indemnities 189818 Pensions Benefits 21028689 Equipment 10063154 Miscellaneous 1940811 Total Expense Payments 393724265 OUTLAYS Lands Buildings Contracts Equipment 5440108 NONCOST Private Trust Funds 498734 CASH BALANCES JUNE 30th Budget Funds 125447038 Private Trust Funds 13963 Total525124108 2 1961 369127 93 4 865 00 758 344 06 1760199 117 690 06 3502 84 22 461 49 2 566 08 433 50 80457 194 985 95 39186 42 14 608 80 3 546178 69 9 427 53 2418708 1 732 30 1085 502 75 19013 4 667 21848730 DEPARTMENT OF PUBLIC HEALTH BATTEY STATE HOSPITAL ROME CURRENT BALANCE SHEET JUNE 30 1962 ASSETS CASH ASSETS AVAILABLE CASH Budget Funds 122368316 Stores Account 3078722 Private Trust and Agency Funds 166 63 1254 63701 ACCOUNTS RECEIVABLE Eugene Talmadge Memorial Hospital 1683 Floyd Hospital 12000 Battey Stores 1025 24308 INVENTORIES General Operations 5986775 Stores 897030 6883805 132371814 LIABILITIES RESERVES SURPLUS CASH LIABILITIES Accounts Payable and Purchase Orders in Process General Operations 38455530 Stores 312443 38767973 RESERVES Lands and Buildings 275 72772 Equipment 2 674 68 For Cancelled Checks 98361 StoresCash and Inventories 36 63309 Private Trust and Agency Funds 16663 31618573 SURPLUS Cash Surplus 55998493 Surplus Invested in Inventories 5986775 61985268 132371814731 DEPARTMENT OF PUBLIC HEALTH BATTEY STATE HOSPITAL ROME SUMMARY FINANCIAL CONDITION The Battey State Hospital at Rome Georgia which is under the control of the Department of Public Health ended the fiscal year on June 30 1962 with a cash surplus of 55998493 available for operations subject to budget approvals after providing the necessary reserve of 38767973 for liquidation of outstanding accounts payable and purchase orders in process 27840240 for capital improvements 3663309 for stores accounts 98361 for can celled checks and 16663 for private trust and agency funds held on this date In addition to the cash surplus the Hospital had 5986775 invested in inventories AVAILABLE INCOME AND OPERATING COSTS State Appropriation for the operation of the Hospital in the year ended June 30 1962 was 400000000 In addition to the 400000000 provided as the current years appropri ation 4172136 was received from employees subsistence 100560 from U S Public Health Grants 6559087 for patients board and treatment 2381543 from store sales net 2349267 for room and meals 2920259 in donated commodities 1625196 from sales and other sources making total receipts for the year 420108048 From the 420108048 received 1860622 was transferred to the Depart ment of Public Health 2171841 to the State Personnel Board 1326415 pro rata cost of Merit System Administration 845426 for Employees Health Insurance Fund and 14449 to the Department of Education for pro rata share of operating Surplus Property Division leaving net income of 416061136 The 416061136 income and the 108550275 cash balance at the beginning of the period made a total of 524611411 available with which to meet expenditures approved on budget for the fiscal year 393724265 of the available funds was expended for budget approved items of current operating expenses of the Hospital and 5440108 was paid for outlay equipment and 125447038 remained on hand June 30 1962 the end of the fiscal year732 DEPARTMENT OF PUBLIC HEALTH BATTEY STATE HOSPITAL ROME Of this 125447038 remaining cash balance 66706604 is reserved for outstanding accounts payable and contracts to be completed and 2766279 for the Patients Store Account COMPARISON OF OPERATING COSTS Expenditures by the Hospital the past three years are compared in the following statement YEAR ENDED JUNE 30 BY ACTIVITY 1962 1961 I960 Administration 40444164 35689913 37667280 Medical 87890947 68345100 81440845 Nursing 94491861 86118460 90377204 Housekeeping 12315842 11175609 12894788 Laundry 9583082 7947957 11184040 Maintenance 64673909 59299916 63708103 Culinary 63953687 63014273 88897051 Farm and Dairy 14861028 12681230 16683743 Poultry 4993477 5190947 5373374 Sickness Compensation 3 02118 1 877 30 402700 Social Services 5997741 5152070 5650299 U S P H Research Project 25000 1178579 1118283 Stores 476943 1997546 751509 Employees Health Insurance 8 454 26 Totals399164373 357979330 416149219 BY OBJECT Personal Services257416143 236912793 245489188 Travel Expense 454364 486500 651522 Supplies Materials 84271190 75834406 107957146 Communication 1943670 1760199 16J86527 Heat Light Water 11466862 11769006 11414801 Printing Publicity 499246 350284 772405 Repairs 3802686 2246149 11315984 Rents 422916 256608 342452 Insurance Bonding 224716 43350 555566 Pensions Ret System 20717861 19012148 19131958 Indemnities 189818 80457 3o3892 Equipment 10063154 3918642 104io5921 Benefits and Miscellaneous 22 516 39 19473 27 21 013 93 Total Expense Payments3937 242 65 3 546178 69 4121 28755 733 DEPARTMENT OF PUBLIC HEALTH BATTEY STATE HOSPITAL ROME YEAR ENDED JUNE 30 BY OBJECT Contd 1962 1961 I960 Outlay Land Bldgs and Improvements 00 942753 00 Equipment 5440108 2418708 4020464 Total Cost Payments3 991 64373 3 579793 30 416149219 Number of Employees on Payroll June 30 826 809 793 The net operating cost for the year ended June 30 1962 by application of accounts payable and inventories to the cash disbursements was 395122287 exclusive of amount expended for land buildings and permanent improve ments This net operating cost the total patient days the net average daily population and the per capita cost per day is compared with previous years in the following statement YEAR ENDED JUNE 30 1962 1961 1960 Net Operating Cost395122287 359565072 394965661 Total Patient Days 304200 312120 366086 Average Daily Census 845 867 1003 Per Capita Cost Per Day 1281 1136 1079 Since the expense of operating the Hospital the past year was more than operating costs for the previous fiscal period and the average daily patient census also decreased this resulted in a net increase in per capita cost from 1136 to 1281 GENERAL Financial records of the Battey State Hospital are maintained in the office of the Department of Public Health in Atlanta and were found in excellent condition All employees of the Hospital are covered for 1000000 each under Public Employees Honesty Blanket Position Bond Bond is written by the Lumbermens Mutual Casualty Company H1S112002 dated January 1 1961 and covers any loss or losses sustained by the Insured the amount ofB 734 DEPARTMENT OF PUBLIC HEALTH BATTEY STATE HOSPITAL ROME indemnity on each of the employees being 1000000 through any fraudulent or dishonest act or acts committed by any one or more of such employees acting alone or in collusion with others All receipts disclosed by examination have been acounted for and expendi tures for the period under review were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the officials and staff of the Hospital and Department of Public Health for the cooperation and assistance given the State Auditors office during this examination and throughout the year735 DEPARTMENT OF PUBLIC HEALTH Gracewood State School and Hospital736 DEPARTMENT OF PUBLIC HEALTH GRACEWOOD STATE SCHOOL AND HOSPITAL RECEIPTS 1962 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation268500000 Budget Balancing Adjustment 30000000 Revenues Retained Earnings Hospital Services 14861611 Donations 33466 59 Transfers Other Spending Units19 713 27 Total Income Receipts314736943 NONINCOME Private Trust Funds 9885746 CASH BALANCES JULY 1st Budget Funds 65910376 Private Trust Funds 7295747 Total397828812 1961 2 454 000 00 396 000 00 129 748 86 25 311 91 66 442 20 3071 50297 86 024 87 290 043 61 60 722 02 3 508 293 47 DEPARTMENT OF PUBLIC HEALTH GRACEWOOD STATE SCHOOL AND HOSPITAL 737 PAYMENTS 1962 EXPENSE Personal Services158432500 Travel 480241 Supplies Materials 72357428 Communication 20 78614 Heat Light Power Water 9156570 Publications Printing 42369 Repairs 2350053 Rents 266716 Insurance 46944 Indemnities 366452 Pensions Benefits 14741190 Equipment 3482660 Miscellaneous 1675016 Total Expense Payments265476753 OUTLAYS Lands Improvements Personal Services Supplies and Materials Heat Light Power Water Repairs Contracts 22595153 Equipment 5329755 NONCOST Private Trust Funds 7814113 CASH BALANCES JUNE 30th Budget Funds 87245658 Private Trust Funds 9367380 Total397828812 1 1961 324 124 74 4 622 08 797 941 72 18 791 25 84 434 76 1 310 45 17 426 53 2 486 49 9255 363 42 104 373 71 32 231 30 9 574 18 2 397 77318 1 326 00 64 264 66 1500 20 251 24 116 526 92 102 285 82 73 789 42 659 103 76 72 957 47 3 508 293 47738 DEPARTMENT OF PUBLIC HEALTH GRACEWOOD STATE SCHOOL AND HOSPITAL CURRENT BALANCE SHEET JUNE 30 1962 ASSETS CASH ASSETS Available Cash Budget Funds 87245658 Private Trust and Agency Funds Patients Deposit Fund 8190846 PatientsBenefit Fund 1176534 9367380 96613038 Inventories 19525128 1161381 66 LIABILITIES RESERVES SURPLUS CASH LIABILITIES Accounts Payable and Purchase Orders in Progress Regular Operations 57685628 Improvement Fund 22003573 79689201 RESERVES Private Trust and Agency Funds 93 673 80 SURPLUS Cash Surplus 7556457 Surplus Invested in Inventories 19525128 270 81585 1161381 66739 DEPARTMENT OF PUBLIC HEALTH GRACEWOOD STATE SCHOOL AND HOSPITAL SUMMARY INTRODUCTION The Georgia Training School for Mental Defectives was under the control of the Department of Public Welfare until Act of the General Assembly approved March 17 1960 transferred all of the authority duties functions and responsibility for the administration control conduct and operation of this institution to the State Board of Health effective as of July 1 1960 Act of the General Assembly approved April 5 1961 changed the name of this institution to The Gracewood State School and Hospital FINANCIAL CONDITION The School ended the fiscal year on June 30 1962 with a cash surplus of 7556457 available for operations subject to budget approvals after pro viding the necessary reserve of 79689201 to cover outstanding accounts payable purchase orders in process and encumbrances for improvements and reserving 9367380 for Private Trust and Agency Funds held on this date In addition to the cash surplus the School had 19525128 invested in inventories AVAILABLE INCOME AND OPERATING COSTS The State allotment to the Department of Public Health for operating the Gracewood State School and Hospital for year ended June 30 1962 was 268500000 To meet expenditures approved on budget 30000000 was transferred from the State Emergency Fund as a special appropriation under provision of State law making total allotment for the year 298500000 In addition to this allotment of State appropriated funds the School re ceived 7951086 from pay patients 6126205 deducted from employees salaries for subsistence 784320 from sales rents and miscellaneous income and 3346659 was received in donated commodities making total receipts for the year of 316708270 From the total receipts 659058 was transferred to the Department of Public Health for laboratory services 11018 to the State Department of Education for food distribution cost and 1301251 to the State Personnel Board of which 764983 was for the pro rata share of the cost of Merit System Administration and 536268 to the Employees Health Insurance Fund leaving net income available of 314736943 This net income added to the cash balance of 65910376 on hand at the beginning of the fiscal year made a total of 380647319 available with which to meet expenditures approved on budget 740 DEPARTMENT OF PUBLIC HEALTH GRACEWOOD STATE SCHOOL AND HOSPITAL 265476753 of the available funds was expended in the year for budget approved items of current operating expenses 27924908 was paid for land buildings improvements and equipment and 87245658 remained on hand June 30 1962 the end of the fiscal year The first lien on this remaining cash balance is for liquidation of accounts payable and purchase orders outstanding and the remainder represents funds which have been provided in excess of obligations incurred and will be avail able for expenditure in the next fiscal period subject to budget reapprovals COMPARISON OF OPERATING COSTS Expenditures by the Gracewood State School and Hospital for the past three years are compared in the following statement YEAR ENDED JUNE 30 EXPENSE i962 i56i Personal Services 158432500 132412474 93728220 Communication 72357428 79794172 65932401 communication 2078614 18 79125 q 0 k HeatLight Power Water 91 565 70 JJJJJJJ Printing Publicity 42o fiq Z y4b842 Repairs Alterations 3350053 J 17932 Rents 1742653 1228524 Insurance Bonding 266716 248649 269772 insurance Bonding 46944 92 51 Pensions Ret System 147 125 qo n 5 62a 93 Benefits It 971 7898677 Indemnities 54 00 indemnities 366452 363 42 in nn Equipment cm qoc 10 Miscellaneous 3482660 3223130 9279981 Miscellaneous 1675016 957418 400929 Total Expense Payments 265476753 29t7t73 IBlTOOt OUTLAY EquiUnrandPermanentImPS JES 208382 22858538 5329755 10228582 9237956 Total Outlay Payments 7249 lo47669764 V9i Total Cost Payments273416 027442782 SSiTsTtT Number of Employees on Payroll 500 457 Average Daily Census x 7T iDb9 1431 131g741 DEPARTMENT OF PUBLIC HEALTH GRACEWOOD STATE SCHOOL AND HOSPITAL The net operating cost for the year ended June 30 1962 by application of accounts payable and inventories to the cash disbursements and deducting miscellaneous income receipts was 1265570978 exclusive of amounts ex pended for land buildings and permanent improvements The average daily census was 1569 for the year giving an average daily cost per capita of 4677 The actual cast payment cost per capita exclusive of outlay pay ments was 4635 which compares with 459 for the previous year ended June 30 1961 PRIVATE TRUST AND AGENCY FUNDS Private Trust and Agency Funds held by the Gracewood State School and Hospital at the close of the fiscal year on June 30 1962 amounted to 9367380 and consisted of 1176534 in Patients Canteen and Entertain ment Funds and 8190846 in Patients Deposit Fund The Patients Canteen and Entertainment Funds reflected a balance of 1049485 at July 1 1961 which with receipts of 4300678 in the fiscal year ended June 30 1962 made a total of 5350163 to be accounted for From the 5350163 total 4173629 was expended for purposes as shown on Page 10 of the within report leaving a balance of 1176534 in the Patients Canteen and Entertainment Fund accounts at June 30 1962 A balance of 6246262 was on hand in the Patients Deposit Fund on July 1 1961 which with receipts of 5377988 in the fiscal year ended June 30 1962 made a total of 11624250 to be accounted for 3433404 was withdrawn from the fund in the fiscal year and 8190846 remained on hand June 30 1962 Books and records of the operating accounts of the Gracewood State School and Hospital are kept in the Central Accounting Office of the Depart ment of Public Health and were found in excellent condition Surety bond coverage is under schedule bond detail of which will be found in report of the Department of Public Health All receipts disclosed by examination were properly accounted for and expenditures for the period under review were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the officials and staff of the Department of Public Health and the Gracewood State School and Hospital for the coopera tion and asistance given the State Auditors office during this examination and throughout the year743 DEPARTMENT OF PUBLIC HEALTH Milledgeville State Hospital744 DEPARTMENT OF PUBLIC HEALTH MILLEDGEVILLE STATE HOSPITAL RECEIPTS 1962 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation1375000000 Budget Balancing Adjustment 53545614 Revenues Retained Earnings Hospital Services 593 933 31 DonationsVS 473 39518 Transfers Other Spending Units 953225 Total Income Receipts15362321 NONINCOME Private Trust Funds 83935624 CASH BALANCES JULY 1st Budget Funds 176255586 Private Trust Funds 38952208 Total1835375606 1961 11050 000 00 1 95000000 904 869 74 546 408 90 128 468 57 88 14 579 747 21 683171 62 1 357 265 27 318 444 38 16938 628 48DEPARTMENT OF PUBLIC HEALTH MILLEDGEVILLE STATE HOSPITAL 745 PAYMENTS 1962 1961 EXPENSE Personal Services 901850534 800335631 Travel 2014108 1611498 Supplies Materials 378165953 392496069 Communication 2044403 1869592 Heat Light Power Water 45483914 47900202 Publications Printing 453811 607224 Repairs 4105228 7894195 Rents 673158 1419506 Insurance 434466 70697 Indemnities 1707359 1196327 Pensions Benefits 73738208 64597231 Equipment 25552324 21437393 Miscellaneous 2057542 1134103 Total Expense Payments14 382 809 98 13425 696 68 OUTLAY Lands Improvements Personal Services 879432 Supplies Materials 4320684 Printing Publicity 13104 1224 Contracts 5212745 3475573 Repairs 35180577 39799708 Equipment 22982473 33350519 NONCOST Private Trust Funds 72646798 61209392 CASH BALANCES JUNE 30th Budget Funds 210817877 176255586 Private Trust Funds 50241034 38952208 Total1835375606 1693862848746 DEPARTMENT OP PUBLIC HEALTH MILLEDGEVILLE STATE HOSPITAL CURRENT BALANCE SHEET JUNE 30 1962 ASSETS CASH ASSETS Available Cash Budget Funds Regular Operations 169449762 Patients Collection Fund 21121948 Improvement Fund 202i46167 210817877 Private Trust or Agency Funds Patients Benefit Fund 7904063 PatientsDeposit Fund 42336971 50241034 Accounts Receivable PatientsBoard and Treatment 72555 20 Other 15282 7270802 Inventories Supplies and Materials j 117 792 7g 380108988 LIABILITIES RESERVES SURPLUS CASH LIABILITIES Accounts Payable and Purchase Orders in ProcessMaintenance RESERVES For Lands Buildings and Equipment Regular Fund 53733498 Improvement Fund 20246167 73979665 For Voided Checks 175045 Private Trust or Agency Funds 502 410 34 SURPLUS Cash Surplus 20404410 Surplus Invested in Inventories and Accounts Receivable 119050077 1162 58757 1243 957 44 1 394544 87 380108988747 DEPARTMENT OF PUBLIC HEALTH MILLEDGEVILLE STATE HOSPITAL SUMMARY FINANCIAL CONDITION The Milledgeville State Hospital had a cash surplus of 20404410 on June 30 1962 after providing the necessary reserve of 116258757 for ac counts payable and purchase orders outstanding and reserving 73979665 for buildings improvements and equipment and 175045 for voided checks In addition to the cash surplus the Hospital had 119050077 invested in accounts receivable and inventories on this date and held 50241034 in private trust and agency funds AVAILABLE INCOME AND OPERATING COSTS State Appropriation to the Milledgeville State Hospital for operations in the fiscal year ended June 30 1962 was 1375000000 This was increased to 1428545614 by transfer of 53545614 from the States Emergency Fund to meet expenditures approved on budget as provided by law This 1428545614 allotment of State Appropriation funds was supple mented by 47339518 in donated commodities 59393831 income from sales rents pay patients employee subsistence and other sources and 14759222 transfer from the Veterans Home Commission making total receipts for the period 1550038185 From the 1550038185 received 4325543 was transferred to the State Personnel Board for pro rata share of the cost of State Merit System Admin istration 3028947 to Employees Health Insurance Fund 666617 to the State Department of Education for pro rata share of the cost of disbursing surplus commodities and 5784890 to the State Department of Public Health for laboratory services Research and Training Program leaving net income of 1536232188 The 1536232188 income together with 176255586 cash balance on hand at the beginning of the fiscal period made a total of 1712487774 available 1438280998 of the available funds was expended in the year for budget approved items of expense 63388899 was paid for buildings improvements and equipment and 210817877 remained on hand June 30 1962 the end of the fiscal year 748 DEPARTMENT OF PUBLIC HEALTH MILLEDGEVILLE STATE HOSPITAL The first lien on this 210817877 cash balance is for liquidation of 116258757 in accounts payable and purchase orders outstanding 74154710 has been reserved for maintenance and improvements and the remainder of 20404410 represents funds which have been provided in excess of obligations incurred and will be available for expenditure in the next fiscal period subject to budget reapprovals COMPARISON OF OPERATING COSTS Expenditures of the Milledgeville State Hospital for the past three years are compared in the statement following YEAR ENDED JUNE 30 EXPENSE 1962 1961 i960 Personal Services 901850524 800335631 7 009 181 89 Travel Expense 2014108 1611498 15359 03 Supplies and Materials 3781 659 53 3 924 960 69 3 241 206 81 Communication 2044403 1869592 1755191 Heat Light Water 45483914 47900202 477 102 77 Printing Publicity 4 53811 6072 24 5 113 77 Repairs Alterations 4105228 7894195 4868878 Rents 673158 1419506 1935399 Insurance Bonding 434466 70697 10 379 45 Pensions Ret System 73738208 645972 31 545 637 85 Indemnities 1707359 1196327 ll 822 16 Equipment 25552324 21437303 507 673 76 Miscellaneous 2057542 1134103 446711 Total Expense Payments14 382 80998 13 425 696 68 11 913 539 28 OUTLAY New Buildings and Improvements 40406426 41525475 457 27128 Equipment 22982473 33350519 1982837 Total Outlay Payments 63388899 74875994 47709965 Total Cost Payments15016 69897 14174 456 62 12 390 638 93 Number of Employees on Payroll End of Payroll Period 2586 2542 2357 Average Daily Hospital Population For Year Ended June 30 n882 n873 n 872749 DEPARTMENT OF PUBLIC HEALTH MILLEDGEVILLE STATE HOSPITAL The net operating cost for the year ended June 30 1962 by application of accounts payable and inventories to the cash disbursements and deducting miscellaneous receipts and donated commodities was 1454584027 ex clusive of amount expended for land buildings and permanent improvements This net operating cost the average daily cost the average daily census and the average daily per capita cost is compared with the previous year in the following statement YEAR ENDED JUNE 30 1962 1961 1960 Net Operating Cost1454584027 1243225844 10805 67339 Average Daily Cost 3985162 3406098 2960458 Average Daily Census 11882 11873 11872 Average Daily Per Capita Cost 335 287 249 In addition to the cost of operations for the period under review as re flected by expense payments the following products having a value of 242196447 were produced and consumed at the Hospital but do not enter into the cash receipts and disbursements Value of Commodities Production Net PRODUCTIVE UNITS Produced Costs Savings Abattoir Meat Products 558 32197 39848754 159 83443 Cannery 20061750 16033841 4027909 Dairy Dairy Products 35104290 20922522 14181768 Farm Farm Products 29326148 12035689 17290459 Broiler Project 6683145 5921343 761802 Egg Project 32196169 22053909 10142260 Bakery 25977418 15723826 10253592 Feed Mill 37015330 30466065 6549265 242196447 163005949 79190498 PRIVATE TRUST AND AGENCY FUNDS Private Trust and Agency Funds held by the Hospital at the close of the fiscal year on June 30 1962 amounted to 50241034 and consisted of 42336971 deposits to inmates personal accounts and 7904063 in the Patients Benefit Fund750 DEPARTMENT OF PUBLIC HEALTH MILLEDGEVILLE STATE HOSPITAL GENERAL On April 25 1959 by Administrative Order Alan Kemper Director of the State Department of Public Welfare with the approval of the Governor transferred management of Milledgeville State Hospital from the Depart ment of Public Welfare to the Department of Public Health The Director of the Division of Business Administration of the Welfare Department was officially appointed Fiscal Agent of the Department of Public Health tem porarily to continue uninterrupted accounting through the fiscal year ending June 30 1959 On July 1 1959 the Department of Public Health assumed custody of the funds of the Hospital and initiated fiscal operation of the Milledgeville State Hospital for the year ended June 30 1960 Accounts Receivable at the end of the fiscal year on June 30 1962 amounted to 7270802 of which 7258562 was collected after July 1 1962 The remainder of 12240 is made up of 6520 due from former employees unpaid at the end of the last six fiscal years and 5720 due from the C C Cato Nursery unpaid at the end of the last five fiscal years Dr J K FussellFormer employee Telephone charge received in Business Office after termination of services 113 Morris E MartinEmployee Failed to return from leave of absence 950 Bessie M MooreFormer employee Amount of salary check after discharge insufficient to com plete payment 3839 James L SimmonsFormer employee Inducted into Army 1943 1618 Total Due from Former Employees 6520 C C Cato Nursery 5720 12240 The following comments have been made for the past six years regarding amounts due from former employees and for the past four years relative to the C C Cato Nursery account balance751 DEPARTMENT OF PUBLIC HEALTH MILLEDGEVILLE STATE HOSPITAL These items are due and payable to the Milledgeville State Hospital by persons no longer in the service of the Hospital and who have no earnings accruing from which the amount due can be collected It is the duty of the officials of the Hospital to collect all moneys due the Hospital and if the employee owing the State money is not bonded in such a manner that would protect the State against any financial loss because of unpaid obligations to the State for advances of State Funds for the sale or use of State property then the official of the Hospital authorizing the advances or sale or use of State property is responsible to the State under the terms of his public official bond for payment of the items It is recommended that the responsible officials of the State Health Department immediately take the necessary action to collect any which are due from former employee and if unsuccessful it is recommended that the items together with the name of the official of the Hospital approving same be transmitted to the State Attorney General for legal action The account receivable due from C C Cato Nursery of 5720 was shown on the Balance Sheet of the Milledgeville State Hospital at the close of the five preceding fiscal years and remained unpaid June 30 1962 Unsuccessful efforts have been made by the officials of the Department of Public Health Department of Public Welfare and the Milledgeville State Hospital to collect these long past due accounts If in the opinion of these officials and the States Attorney General no further action is warranted then the Director of the Department of Public Health should request the General Assembly to pass a resolution authorizing the Department and the Milledgeville State Hospital to write the accounts off the books and relieve the Director and other officials of the Department of Public Health Depart ment of Public Welfare and the Milledgeville State Hospital from further liability by reason of loss on these old accounts The accounts referred to were created during the time the Milledgeville State Hospital was under the control of the Department of Public Welfare Except as may be otherwise noted all receipts disclosed by examination have been accounted for and expenditures were within the limits of budget approvals and supported by proper voucher752 DEPARTMENT OP PUBLIC HEALTH MILLEDGEVILLE STATE HOSPITAL Books and records of the cash receipts and disbursements of the Milledge ville State Hospital are maintained in the Central Account Office of the Department of Public Health in Atlanta with cost accounts carried at Milledgeville and all were found in excellent condition Surety bond coverage is under schedule bond detail of which will be found in report of the Department of Public Health Appreciation is expressed to the officials and staff of both the Depart ment of Public Health and the Milledgeville State Hospital for the coopera tion and assistance given the State Auditors office during this examination and throughout the year753 DEPARTMENT OF PUBLIC SAFETY1M DEPARTMENT OF PUBLIC SAFETY RECEIPTS 1962 1961 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation522500000 431500000 Budget Balancing Adjustment 11700000 48842605 TransfersOther Spending Units20 292 28 9 993 05 Total Income Receipts5 321 70772 4 793 433 00 NONINCOME Private Trust Funds 11536237 10009079 State Revenue Collections Unfunded 4474025 CASH BALANCE JULY 1st Budget Funds 219 283 84 360 51708 Total570109418 525404087 PAYMENTS EXPENSE Personal Services363710584 332495291 Travel 2098798 3979229 Supplies Materials 46880712 468160 05 Communication 7579291 73 949 37 Heat Light Power Water 46101 94 44 058 65 Publications Printing 2728358 25 54925 Repairs 17932526 18910963 Rents 822045 807232 Insurance 112181 1202 12 Indemnities 3471790 23917 16 Pensions Benefits 29483692 28214872 Equipment 52049160 432867 83 Miscellaneous 606799 825302 Total Expense Payments532086130 492203332 OUTLAY Lands ImprovementsPersonal Services 576 97 Lands ImprovementsContracts 4726828 12055 95 NONCOST Private Trust Funds 11536237 10009079 CASH BALANCES JUNE 30th Budget Funds 17286198 219283 84 State Revenue Collections Unfunded 44 740 25 Total570109418 525404087DEPARTMENT OF PUBLIC SAFETY CURRENT BALANCE SHEET JUNE 30 1962 755 ASSETS CURRENT ASSETS Cash in Banks Budget Funds Revenue Collections LIABILITIES RESERVES SURPLUS CURRENT LIABILITIES Accounts Payable RESERVES 122 717 68 For Purchase Orders Outstanding For Revenue CollectionsUnfunded 4474025 SURPLUS For Operations Subject to Budget Approval 172861 98 44 740 25 217 60223 49 75000 16745793 39430 21760223756 DEPARTMENT OF PUBLIC SAFETY SUMMARY FINANCIAL CONDITION The Department of Public Safety ended the fiscal year on June 30 1962 with a surplus of 39430 available for operations subject to budget approvals after providing the necessary reserve of 17246768 to cover accounts payable and purchase orders outstanding REVENUE COLLECTIONS The Department of Public Safety is the revenuecollecting agency for license fees from operators of motor vehicles under provisions of the Drivers License Act In the fiscal year ended June 30 1962 a total of 191110325 was col lected from this source as detailed on page 3 of the unit report 1866 363 00 was transferred to the State Treasury in the period under review leaving 4474025 on hand June 30 1962 which will be funded to the State Treasury in the next fiscal period The 191110325 collected in the fiscal year just closed compares with 209366300 collected in the previous fiscal year ended June 30 1961 and 126279855 collected two years ago AVAILABLE INCOME AND OPERATING COSTS State Appropriation to the Department of Public Safety for the year ended June 30 1962 was 522500000 To meet expenditures approved on budget 11700000 was transferred from the State Emergency Fund as a Special Appropriation under provisions of State law making total allotment for the year 534200000 In addition to the 534200000 funds provided as the current years appropriation 422064 was transferred from the State Department of Public Defense making total receipts of 534622064 The following sales of automobiles used tires and tubes and other equip ment were deducted from payments of a like nature Used Cars 160 11085567 Tires Tubes 2 ggy 4g Radio Supplies Materials Miscellaneous and Special Equipment 4 719 89 Total13341304757 DEPARTMENT OF PUBLIC SAFETY The sale of used cars tires and equipment had the approval of the State Supervisor of Purchases as required by law From the 534622064 total income received 2451292 was transferred to the State Personnel Board for the pro rata cost of Merit System Adminis tration and Employees Health Insurance leaving net income of 532170772 The 532170772 net income and the 21928384 cash balance on hand at the beginning of the fiscal year made a total of 554099156 available with which to meet the years operating expenses 532086130 of the available funds was expended in the year for budge approved items of expense 4726828 was paid for new buildings and im provements and 17286198 remained on hand June 30 1962 the end of the fiscal year COMPARISON OF OPERATING COSTS The Departments expenditures for operations are compared for the past three years in the following statement YEAR ENDED JUNE 30 BY ACTIVITY 1962 1961 I960 Ga Bureau of Investigation 93628385 84494668 71631628 DriversLicense Bureau 92283029 82656258 71648746 Ga State Patrol 3 509015 44 3 26315698 2739141 69 5 368129 58 4 934 666 24 4171 945 43 BY OBJECT Personal Services363710584 Subsistence Allowance Travel Expense 2098798 Supplies Materials 46880712 Communication 7579291 Heat Lights Water 4610194 Printing Publications 2728358 Repairs Alterations 179 325 26 Rents 822045 Insurance Bonding 112181 Pensions Emp Retirement Sys 230 640 72 Pensions Soc Security 6419620 Indemnities 3471790 Equipment 52049160 Miscellaneous 606799 Total Expense Payments5 320 861 30 3 324 952 91 2 361893 54 565 280 00 39 792 29 20 684 76 468160 05 418 322 06 73 949 37 64 249 51 44058 65 44022 58 25 549 25 35 495 41 189109 63 15218625 8 072 32 7 942 38 1 20212 5107 56 209 384 24 186 884 82 72 764 48 39 402 86 23 91716 27 363 40 432 867 83 211 780 47 8 253 02 8 703 82 4 922 033 32 4149 319 42 758 DEPARTMENT OF PUBLIC SAFETY YEAR ENDED JUNE 30 1962 1961 1960 BY OBJECT Contd OUTLAY Land Bldgs and Improvements 4726828 1263292 2262601 Total Cost Payments5 368129 58 4 934 666 24 4171 945 43 Number of Employees on Payrolls June 30 708 691 644 Note Effective April 1 1960 subsistence allowance was combined with sal ary as per instructions given by Major W C Dominy dated April 4 1960 and quoted as follows GEORGIA STATE PATROL HEADQUARTERS TREASURERS OFFICE ATLANTA GEORGIA April 4 1960 MEMORANDUM NUMBER16 TO ALL MEMBERS DEPARTMENT OF PUBLIC SAFETY 1 This is to advise that salary and subsistence will be combined effective April 1 1960 and so shown on pay checks received thereafter This is being done in order that space may be provided on the present check for State income tax deductions Deductions will begin on May 1 1960 OFFICIAL W C Dominy Signed W C Dominy Major Georgia State Patrol Treasurer Disbursing Officer WCDlt MOTOR VEHICLE EQUIPMENT Inventory of automobiles shows the Department owned 366 cars and trucks at the close of the preceding fiscal year on June 30 1961759 DEPARTMENT OF PUBLIC SAFETY In the period under review 176 cars were purchased and 160 cars were sold making the total cars owned at June 30 1962 382 Cars bought and sold in the period under review are detailed in the report The 366 cars and trucks owned by the Department on June 30 1961 are distributed as to location as follows LOCATION MAKE Headquarters Staff Director1962 Pontiac Deputy Director11961 Oldsmobile Commanding Officer1961 Pontiac GBIDirectori1961 Pontiac Treasurer1961 Pontiac Personnel Director1961 Pontiac Supervisor Safety Education1958 Chevrolet Supervisor Maintenance1958 Pontiac Supervisor Accident Reporting1961 Chevrolet Supervisor Drivers License1961 Chevrolet Asst Supv Drivers License1960 Pontiac Supervisor Radio Division1962 Pontiac Supervisor Trg Division1958 Ford Station Wagon Special ServicesI960 Plymouth Supv Safety Responsibility1958 Pontiac Executive Security Post1958 Ford 1959 Ford 1961 Chevrolet 1962 Olds 1962 Pontiac 20 Georgia State Patrol207 Bureau of Investigation Safety Education 1 Crime Lab Drivers License State Prison1960 Oldsmobile 1 Field Officers 12 License Pickup GSP Garage ll Awaiting Sale 5 Radio Maintenance 382760 DEPARTMENT OP PUBLIC SAFETY All automobiles are in the custody of the Department of Public Safety except as provided by an amendment to the Act of 1933 which was passed by the General Assembly and approved January 29 1952 Georgia Laws 1952 pages 3 and 4 providing that one automobile be assigned by the State De partment of Public Safety to the Warden of the Georgia State Prison at Reidsville Georgia Provisions of the Legislative Act of January 29 1952 as follows The Warden of the Georgia State Prison at Reidsville Georgia shall be furnished by the department a passenger motor vehicle to be used by him on official business only and such use shall not fall within the restrictions relating to the purchase use and furnishing of automobiles as provided in Chapter 4020 of the Code of Georgia of 1933 as amended MOTOR VEHICLE SAFETY RESPONSIBILITY The Director of the Department of Public Safety is charged with carrying out the provisions of the Motor Vehicle Safety Responsibility Law passed by the General Assembly and approved February 21 1951 Under this Act those drivers involved in an accident who have no liability insurance are required to make a deposit of funds with the Department cover ing the amount of damage that might arise in case it is determined that they were responsible for the accident If it is determined that they are not liable or when they have made satisfactory settlement with the other party or parties involved the funds are returned to the depositor Should a claim be established against the depositor then the amount of the depositors fund or the amount of the claim is paid to the claimant and the remainder if any refunded to the depositor The account is handled by the State Treasurer as an agency transaction Funds received by the Department of Public Safety for this account are de posited with the State Treasurer and all refunds and payments are made by the State Treasurer on orders of the Director of the Department of Public Safety Records kept at the office of the Department of Public Safety for the Bureau of Safety Responsibility were examined and found to be in agree ment with the State Treasurers records md WBML 761 DEPARTMENT OF PUBLIC SAFETY Summary of this account which is carried as the Bureau of Safety Responsibility is as follows Funds on Hand July 1 1961 In State Treasury10312588 Deposits in Year Ended June 30 196210319429 20632017 Less Payments and Refunds in Year Ended June 301962 9539909 Funds on Hand June 30 1962 In State Treasury11092108 GENERAL Department of Public Safety Board Members on June 30 1962 were Honorable Ernest Vandiver Governor Chairman of Board State Capitol Atlanta Georgia Honorable Eugene Cook State Attorney General Judicial Building Room 132 Atlanta Georgia Honorable Zack D Cravey Comptroller General State Capitol Room 238 Atlanta Georgia Honorable Jim Gillis Chairman State Highway Board 2 Capitol Square Atlanta Georgia Honorable George J Hearn Adjutant General P O Box 4839 Atlanta 2 Georgia Honorable W Earl Hamrick Sheriff Twiggs County Jeffersonville Georgia Honorable F C Atwood Sheriff Bartow County Cartersville Georgia Hubert Lowell Conner Director is bonded in the amount of 1000000 with the Fidelity and Deposit Company of Maryland bond 5581425 dated November 1 1961 The condition of the obligation of this bond is as follows Now therefore if the principal shall during the term beginning Novem ber 1 1961 and ending 23rd day of February 1963 well and faithfully perform all and singular the duties incumbent upon him by reason of his election or appointment as aforesaid and honestly account for all moneys coming into his hands according to law then this obligation shall be null and void otherwise of full force and virtue762 DEPARTMENT OF PUBLIC SAFETY Robert H Burson is bonded for 500000 as Deputy Director with the Fidelity and Deposit Company of Maryland bond 7529279 dated November 1 1961 The condition of the obligation of this bond is as follows Now therefore if the Principal shall during an indefinite term be ginning on the 1st day of November 1961 well and faithfully perform all and singular the duties incumbent upon him by reason of his election or appointment as aforesaid and honestly account for all moneys com ing into his hands according to law then this obligation shall be null and void otherwise of full force and virtue John H Lott is bonded as Treasurer and Disbursing Officer of the Department for 1000000 with the Fidelity and Deposit Company of Mary land bond 55 36 784 dated April 25 1960 Bond covers faithful performance of duties and honest accounting for all moneys coming into his hands by virtue of the office The Department of Public Safety also holds Public Employees Blanket Bond issued by the Fidelity and Deposit Company of Maryland bond 53 79 284 Coverage is for 250000 each on positions under Insuring Agreement 2Honesty Blanket Position Bond Coverage Riders are at tached to bond providing an additional 500000 indemnity on the Principal Accounting Clerk the Accountant Supervisor of Drivers License Bureau the Assistant Treasurer the Supervisor of Bureau of Safety Responsibility and the Assistant Supervisor of Bureau of Safety Responsibility Bond is effective from the beginning of the period on January 1 1960 The Department of Public Safety also holds a Money and Securities Board Form policy which covers loss inside and outside of premises This bond is for various amounts for different locations and also covers 45 license examiners in the amount of 180000 each for loss outside of the premises This bond is written by the Fidelity and Casualty Company of Maryland bond No 5537408A and is effective as of April 15 1961 for a three year term ending April 15 1964 William P Trotter resigned as Director of the Department of Public Safety effective November 1 1961 An examination was made of the records when Mr Trotter resigned for the period July 1 1961 through October 31 1961 A formal report was not filed but certain irregularities discovered in the period mentioned above were commented on in the report of examination for the fiscal year ended June 30 1961 These comments are repeated as follows for these irregularities actually pertain to the fiscal year under review763 DEPARTMENT OF PUBLIC SAFETY The examiners in cheeking the Revenue Collections accounts found that on September 8 1961 an unusual deposit was made as shown below Transmittal of fees received for copies of accident reports to the Treasurer for deposit to the State of Georgia account DATE COMPANY OR PERSON TOWN CASH AMOUNT 11761 Cotton States Mutual Agent W J MauldinCash 21661 Cotton States Mutual Agent W J ONealCash 72061 Cotton States Mutual Agent W J ONealCash 72861 Cotton States Mutual Agent W J MauldinCash Week of Aug 7th E G Estes 183 Elkwood Ave New Providence N JCash Tumlin72 Johnson Rd Atlanta GaCash Mrs James C PeckDecatur GaCash Charles Baird AttyAtlanta C Mrs Sadie DupreeAtlanta Mrs Sadie DupreeAtlanta Mrs Sadie DupreeAtlanta Mrs Sadie DupreeAtlanta Mrs Sadie DupreeAtlanta Mrs Sadie DupreeAtlanta Mrs Sadie DupreeAtlanta Mrs Sadie DupreeAtlanta Mrs Sadie DupreeAtlanta Mrs Sadie DupreeAtlanta Mrs Sadie DupreeAtlanta Mrs Sadie DupreeAtlanta Mrs Sadie DupreeAtlanta Sadie DupreeAtlanta Sadie DupreeAtlanta Sadie DupreeAtlanta Sadie DupreeAtlanta Sadie DupreeAtlanta Sadie DupreeAtlanta GaCash Sadie DupreeAtlanta GaCash Sadie DupreeAtlanta GaCash Sadie DupreeAtlanta GaCash Sadie DupreeAtlanta GaCash Sadie DupreeAtlanta Ga ask Sadie DupreeAtlanta 71761 Douglas J 82161 82361 22660 82560 11 260 111660 12 960 121960 122060 122260 1 561 1 561 1 661 1 961 1 961 12561 2 161 21161 22061 22461 32461 32961 33161 4 661 4 661 41361 42461 Mrs Mrs Mrs Mrs Mrs Mrs Mrs Mrs Mrs Mrs Mrs Mrs GaCash GaCash GaCash GaCash GaCash GaCash GaCash GaCash GaCash GaCash GaCash GaCash GaCash GaCash GaCash GaCash Ga Cash GaCash GaCash 150 150 150 150 150 300 300 150 150 150 150 150 150 150 150 150 150 300 150 150 150 150 150 150 300 150 300 600 150 150 150 300 150764 DEPARTMENT OF PUBLIC SAFETY DATE COMPANY OR PERSON TOWN CASH AMOUNT 5 461 Mrs Sadie DupreeAtlanta 5 461 Mrs Sadie DupreeAtlanta Not Known Mrs 51061 Mrs 51661 51961 52261 6 161 6 161 6 661 6 861 61461 61461 61461 61461 7 761 7 761 7 761 71161 71261 71761 71761 71761 72061 72161 72461 72761 72761 8 261 8 361 8 761 8 861 8 961 81161 GaCash GaCash Sadie DupreeAtlanta Sadie DupreeAtlanta Mrs Sadie DupreeAtlanta Ga Mrs Sadie DupreeAtlanta Mrs Sadie DupreeAtlanta Mrs Sadie DupreeAtlanta Mrs Sadie DupreeAtlanta Mrs Sadie DupreeAtlanta Mrs Sadie DupreeAtlanta Mrs Sadie DupreeAtlanta Mrs Sadie DupreeAtlanta Mrs Sadie DupreeAtlanta Mrs Sadie DupreeiAtlanta Mrs Sadie DupreeAtlanta Mrs Sadie DupreeAtlanta Mrs Sadie DupreeAtlanta Mrs Sadie DupreeAtlanta Mrs Sadie DupreeAtlanta Mrs Sadie DupreeAtlanta Mrs Sadie DupreeAtlanta Mrs Sadie DupreeAtlanta Mrs Sadie DupreeAtlanta Mrs Sadie DupreeAtlanta Mrs Sadie DupreeAtlanta Mrs Sadie DupreeAtlanta Ga clsh Mrs Sadie DupreeAtlanta Ga Cash Mrs Sadie DupreeAtlanta Mrs Sadie DupreeAtlanta Mrs Sadie DupreeAtlanta Mrs Sadie DupreeAtlanta Mrs Sadie DupreeAtlanta Mrs Sadie DupreeAtlanta GaCash GaCash Cash Gacash GaCash GaCash Gacash GaCash Gacash GaCash Gacash GaCash Gacash Gacash Gacash Gacash GaCash Gacash Gacash GaCash Gacash GaCash Gacash GaCash GaCash Gacash Gacash GaCash Gacash Gacash Total TOTAL CASH 12150 OFFICIAL E D Mink Signed Captain E D Mink Accident Reporting Division EDMjwr 150 150 300 150 150 300 150 150 150 150 300 150 150 150 150 300 150 150 150 150 150 300 150 150 150 150 150 150 150 150 150 150 150 150 12150 Gertrude S Banks Signed Received Treasurers Office765 DEPARTMENT OF PUBLIC SAFETY The examiners questioned the employees of the Department of Public Safety concerning this deposit in regards to the dates of the cash receipts and as to why they had been held for such a long period The examiners were referred to Colonel William P Trotter Director of the Department of Public Safety and Colonel Trotter in answer to the examiners questions wrote a letter concerning this deposit to the State Auditor as follows Atlanta Georgia October 31 1961 Honorable B E Thrasher State Auditor State Capitol Atlanta Georgia Dear Mr Thrasher The circumstances surrounding a reported shortage in the Accident Record Section are substantially as follows We learned that Lieutenant H C English had become unable to meet his financial obligations and had filed a voluntary bankruptcy petition Prior to issuance of a dismissal order my office made an investigation of the Accident Record Section to ascertain if all funds received from fees for the furnishing of accident reports had been accounted for This disclosed a shortage of approximately 12150 We had no proof that this employee was responsible for such shortage since several persons were handling these funds Even though we were with out proof of his guilt he stated that by reason of his being the superior he would voluntarily make restitution of the above amount We have since instituted a system of numbered receipts and designated Captain E D Mink to handle all funds received in this Section This Department on January 1st 1960 secured a blanket position bond coverage in the amount of 2500 to make certain that any shortage of this type unaccounted for would be covered Yours very truly Wm P Trotter Signed WILLIAM P TROTTER WPTee ColonelDirector766 DEPARTMENT OF PUBLIC SAFETY The examiners made an investigation of the receipts on hand in the Accident Record Section As receipts were not prenumbered there was no way the examiners could tell if all receipts had been accounted for or not The investigation made by the Department of Public Safety revealed that the above receipts had been issued to certain individuals but funds had not been deposited or receipt filed on these individuals The investigation was made by the Department of Public Safety by contacting those individuals who did business regularly with the Accident Record Section and comparing the receipts they had on hand with the receipts filed in the Accident Record Section of the Department of Public Safety There is no way the Department of Public Safety or the Department of Audits could locate every individual who did business with the Accident Record Section nor is there any way to determine exactly now many re ceipts have not been filed as receipts were not prenumbered The fact that the money was refunded to the Department of Public Safety does not relieve the person or persons responsible for this shortage of the legal liability involved The examiners also discovered in the examination of Revenue Collections accounts from July 1 1961 through October 31 1961 that an irregularity had developed in the handling of drivers license money in the Columbus Georgia office Colonel Trotter in a letter addressed to B E Thrasher State Auditor explained this irregularity as shown in the letter quoted below Atlanta 1 Georgia October 31 1961 Honorable B E Thrasher State Auditor State Capitol Atlanta Georgia Dr Mr Thrasher On September 30th 1961 we received a request from Corporal Wm E Davis Jr assigned to the Drivers License Operation in Columbus Georgia for a years leave of absence due to illness Following standard procedures the Lieutenant in charge went to Colum767 DEPARTMENT OF PUBLIC SAFETY bus on September 29th 1961 to check the inventory and the license validat ing machine The inventory was correct but the license money was short 12400 Examiner Hutcheson who assisted Corporal Davis at Columbus stated that Corporal Davis had taken this amount with him to Jekyll Island for the Peace Officers Meeting Further that he had lost his pocketbook and had gone back to try to locate the same The report was brought to Atlanta Headquarters and Corporal Davis prior to going on a leave of absence made restitution of the 12400 This Department on January 1st 1960 secured a blanket position bond coverage in the amount of 2500 to make certain that any shortage of this type unaccounted for would be covered Very truly yours WPTee Wm P Trotter Signed WILLIAM P TROTTER ColonelDirector The fact that the money was refunded does not relieve William E Davis for the legal liability in mishandling State funds A formal report has not been filed for the period July 1 1961 through October 31 1961 but all irregularities for this period known to the examiners have been reported in this report Financial records of the Department were found to be in good condition All receipts disclosed by examination have been accounted for and expenditures for the period under review appeared to be within the limits of budget ap provals and supported by proper voucher with exceptions as mentioned Appreciation is expressed to the officials and staff of the Department for the cooperation and assistance given the State Auditors office during this examination and throughout the year768 DEPARTMENT OF PUBLIC SAFETY DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1962 GENERAL EQUIPMENT COMPANY A M Builders Supply Co Inc 1 Range Hood 2995 1 Tappan Oven and Gas Surface Unit 21142 9 Door Mats 1879 Academic Press Inc Stewarts Toxicology Volumes 1 and 2 Alexander W D Co 1 Steel Oven Unit 1 Hood and 1 Refrig 39100 1 G E Refrigerator and 1 G E Range 36200 Allen Ivan Co 36 Chair Cushions Aloe A S Co of Georgia 1 Electric Heater American Assorted Companies 144 Bath Towels American Furnace Co 1 Natural Gas Fired Horizontal Furnace with Automatic Controls American Optical Co 6 Highway Targets and Eye Piece for Sight Screener American Photocopy Equipment Co 1 APECO Panel Lite Copier and 500 Sets APECO Paper Applied Research Laboratories 1 Leach Relay Atlanta City Directory Co 3 1961 Atlanta City Directories Atlanta Dictation Communication Co 2 Stenocord Combination Dictator Transcriber and 20 Belts 47223 1 Stenocord Microphone 3712 Atlanta Stove Works Inc 2 Gas Heaters and 2 Thermostats 26016 4744 75300 10800 1900 16370 97685 18500 133 06 2306 19500 509 35 8822769 DEPARTMENT OF PUBLIC SAFETY DETAIL OF EQUIPMENT PURCHASES TEAR ENDED JUNE 30 1962 GENERAL EQUIPMENT Contd COMPANY Atlas Neon Co 5StateSeals 36 in Diameter 62500 5 State Seals 36 in Diameter 62500 125000 Auto Supply Equipment Co Inc 1 Drake Hydraulic Press 39690 Ball Stalker Co 1 Haskell Table Pongee Walnut with Plastic Top 2439 1 Haskell Metal Table with Textolite Top 8800 2 Arnot Credenzas with Textolite Top 35380 1 Arnot Modular Desk with Textolite Top 29190 1 Arnot Bookcase 16200 1 Columbia Secretarial Desk 23840 1 Domore Chair 4590 1 FiveDrawer Letter Size File with Lock 15255 1 Arnot Bookcase 12350 2ListFinders 350 148394 Beck Gregg Hardware Co 5 12Gauge Remington Riot Guns 295 91 IStepLadder 3714 33305 BermanLipton Co 4 Y E Fingerprint Cabinets 90185 Bird Electronics Co 16 Elements 48400 Blalock Machinery Equipment Co 4 Onan Model 1AJ1R Gasoline Engine Driven Generator Sets 166236 4 Onan Line Transfer Panels with Battery Charger and Phase Relay 37500 203736 Blue Ridge Sheet Metal Works Heat Pumps for Heating System 254700 The BobbsMerrill Co Inc 1 Copy Searches Seizures Immunities 4000 BostitchAtlanta Inc 1 Bostitch Stapling Machine 33281770 DEPARTMENT OF PUBLIC SAFETY DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1962 GENERAL EQUIPMENT Contd COMPANY Branham Publishing Co 1 Automobile Reference Book Complete with Supplements Bryant Lithographing Co 24 3x5 TwoDrawer Card Files 1 4Drawer Metal Cabinet 3 5Drawer Filing Cabinets 5 4Drawer Filing Cabinets 2 Deluxe Gray Posting Trays 2 Gray Deluxe Stands 5 4Drawer Steel Filing Cabinets 4 5Drawer Steel Filing Cabinets 5 4Drawer Steel Filing Cabinets 1 5Drawer Steel Filing Cabinet 17 Dozen Round Hole Quality Punches 1 3Drawer Letter Size File 4Drawer Letter Size Files Websters Collegiate Dictionaries Victor Sorters Dozen Dandee Trash Cans 4Drawer Letter Size File Cabinets 10 6 2 2 5 Calhoun Company 1 70x70 DaLite Video Master A Screen Less Tradein CarithersWallaceCourtenay Inc 6 Beds 6 Dressers and Mirrors and 6 Night Tables 1 Bed 1 Flat Top Desk and L Secretarial Desk 40302 Less Tradein 2 Used Desks 100 00 1 TenDrawer 3x5 Card File 1 Posture Chair and 2 Side NoArm Chairs 13 Waste Baskets 10 Ash Trays 7 Letter Trays 2 Fluorescent Lamps 2 72x34 Tables 12 Side Arm Chrs and 1 Revolving Arm Chr 1 42 x30 Table 13100 101 50 37200 507 50 12800 7280 507 50 49600 507 50 12400 263 50 9515 1 015 00 3240 5130 3900 50750 7745 1845 899 28 3222 303 02 25500 223 96 3699 2700 2492 6650 318 32 331 74 7807 500 4 951 65 5900DEPARTMENT OF PUBLIC SAFETY DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1962 771 GENERAL EQUIPMENT Contd COMPANY CarithersWallaceCourtenay Contd 1 Sofa 1 Coffee Table 2 Coral Chairs 2 End Tables 2 Table Lamps 2 Ash Stands 1 Flat Top Desk 1 Gray File 1 Revolving Arm Chair 1 Side NoArm Chair 1 Office Valet 1 Posture Chair 1 Flat Top Desk 1 Revolving Arm Chair 1 Side NoArm Chair 2 Green Beds 8 Night Tables 4 Dressers 1 Flat Top Desk 1 Gray Table 1 Telephone Table 1 4Drawer File 2 NoArm Side Chairs 2 Sections Steel Shelving 1 Storage Cabinet 6 Green Beds 6 Green Beds 6 Dressers and Mirrors and 6 Night Stands 2 Revolving Arm Chairs 2 Legal Size 5Drawer Filing Cabinets 6 Green Beds 2 Tables 1 Revolving Arm Chair 8 Side NoArm Chairs 1 Passenger Sofa 2 Flat Top Desks 1 Posture Chair 1 Revolv ing Arm Chair 2 Side Arm Chairs 1 Side NoArm Chair 1 Costumer 1 HiLo Tlw Table 1 Posture Chair 2 Side NoArm Chairs 18 Compartment Sorter 1 Storage Cabinet Steel Shelving 1 3Passenger Sofa 1 2Passenger Sofa 2 Lounge Chairs 2 End Tables 1 Coffee Table 1 Corner Table 2 Giftcraft Lamps 1 Steffel Lamp 21136 5600 212 72 9600 8500 2476 20060 116 45 8946 5588 2340 112 20 20060 8946 5588 6444 226 56 409 60 20060 7290 7807 116 45 139 40 7656 6525 211 20 97764 178 86 248 60 193 32 724 94 837 74 240 01 31121 687 90 117 50772 DEPARTMENT OF PUBLIC SAFETY DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1962 GENERAL EQUIPMENT Contd COMPANY CarithersWallaceCourtenay Contd 13 Waste Baskets 10 Ash Trays 7 Letter Trays 2 Ash Stands 11367 2 Desks 1 Bookcase Unit 67477 1 5Drawer Letter File 1454 1 Posture Chair 2 Side NoArm Chairs 223 96 1 Sofa 2 Chairs 1 Coffee Table 1 End Table 57608 13 Waste Baskets 10 Ash Trays 7 Letter Trays 88 91 8 Green Beds 8 Night Stands 4 Dressers with Mirrors 893 92 2TableLamps 2 Ash Stands 10976 8 NoArm Chairs 135 60 3 Tables 12 Side NoArm Chairs 1 Revolv ing Arm Chair 72g 13 2 Revolving Arm Chairs 1 HiLo Tlw Stand 2 Side NoArm Chairs 1 Letter File 42738 1 Storage Cabinet 1 Section Shelving 27539 2 Flat Top Desks 1 Posture Chair 2 Side NoArm Chairs 1 HiLo Tlw Stand 1 Chair 1 Letter File 81271 1 Desk 1 Revolving Arm Chair 2 Side NoArm Chairs 1 HiLo Tlw Stand 51827 1 Desk and 1 Bookcase Unit 492 87 2 45x30 Desks 318 76 lHaskellTlw Table 4080 1 Steno Chair 34 00 3 Steno Chairs 102 OO 2 9Drawer Filing Cabinets 52276 1 10Drawer Card File 25500 1 9Drawer Filing Cabinet 26138 1 Sofa 1 Walnut Lounge 6 Side NoArm Chairs 1 End Table 2 Flat Top Desks 2 Revolving Armchairs 100144 2 Sofa Groups 4 Walnut End Tables 2 Walnut Coffee Tables 1 Walnut Low Lamp Table 2 Walnut Lounge Chairs 11 Lounge Chairs 5 Lamps 8 Beds 8 Night Tables 8 Dressers 8 NoArm Chairs 5 Waste Baskets 18 Ash Trays 7 Letter Trays 2 Ash Stands 2 Cos turners 536970 2453134773 DEPARTMENT OF PUBLIC SAFETY DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1962 GENERAL EQUIPMENT Contd COMPANY Central Scientific Co 1 Pressovac 7750 Christopher Publishing House 1 Copy Mr Typewriter 375 City Hardware Furniture Co 1 Metal Door and Lock 4825 Dalton Floor Covering Co Vinyl Floor Covering 4100 Department of Defense Civil Defense Division 7 10 50x18 Mud and Snow Tires for DUKW 2100 Prorata Share of Radio Equipment 7747 66 7726 66 Drexler Shower Doors Inc 2 Shower Doors 7500 Eastman Kodak Stores Inc 1 Heiland Strebonar and 1 Eveready Btry 7557 1 Stern Standard Daylight Negative Numbering Machine 1588 9145 Edenfield O E Jr 3 Wooden Tables 12700 Electronic Equipment Co Inc 1 Microphone 1500 Emergox of Atlanta 1 Emergox Twin Oxygen Unit and Refill Adapter 8700 ExCel Venetian Blind Co Inc 1 New Venetian Blind 600 Fannin Cabinet Shop CheckOut Stand and Bulletin Board 9700 1 Equipment Chest 1200 10900 Faulk Ottis R 2 Shower Doors 5000 Fisher Scientific Co 1 Heating Element 2500774 DEPARTMENT OF PUBLIC SAFETY DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1962 GENERAL EQUIPMENT Contd COMPANY Flanders A O Remove Old Tile and Install Matico Asphalt TileSwainsboro Building Frigidaire Sales Corp 1 11Cu Ft Frigidaire Refrigerator Fryes Foto Shop 1 Pakonomy Model 26 Dryer 61902 Less Tradein 1 Pako Liberty Dryer 81 00 Fulton Paper Co 7 Nibroc Chrome Towel Racks and 4 Nibroc Chrome Cabinets Gate City Table Co Inc 1 36x60x72 Walnut Table and 8 Chairs to Match 7495 1 Table and 8 Chairs 7345 9Piece Table and Chair Set 7495 1 Table and 6 Chairs 9759 General Electric Supply Co 1 Oasis Water Cooler 11300 5 G E Electric Fans 15680 Georgia Business Service Inc 1 Geloso Steno Tape Remote TW Control Headset Telephone Connector and 1 StenoTape DictatingTranscribing SelfPowered Portable Georgia Factory for the Blind Mattresses and Box SpringsS 1 Mattress and 1 Box Spring 2 Mattresses and 2 Box Springs 5 Mattresses and 5 Box Springs 8 Mattresses and 8 Box Springs 8 Mattresses and 8 Box Springs 7 Mattresses and 1 Box Spring Grainger W W Inc 1 Electric Heater Graybar Electric Co Inc 6 Desk Lamps 633 86 5282 10565 26411 422 58 42258 21129 66500 208 49 53802 4048 32094 269 80 49363 211289 1357 13800775 DEPARTMENT OF PUBLIC SAFETY DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1962 GENERAL EQUIPMENT Contd COMPANY The Harrison Co Recompiled 26 and 26a Ga Code Anno tated Vol 103 Ga Court of Appeals Reports 1961 Cumulative Pocket Parts Ga Code Annotated Ga Law Reporter Vol 103 Ga Court of Appeals Reports 2 Sets Ga Code Annotated 4800 Less 1 Set Retd for Cr 2400 Vol 104 Ga Court of Appeals Reports Heads Cabinet Shop 1 CheckOut Desk Hendricks Cabinet and Bldg Supplies Inc 1 Counter Top and Desk Hosch Brothers Co 6 Doz 4x6 Ga Flags and 6 Doz 4x6 V S Flags Isengor Camera Exchange 1 4x5 Burke James Commercial View Camera with Raptar Lens 2 Gnc Shutter Sliding Carriage Wood Lens Board Carrying Case and Rexo Focus ing Magnifier 12 Brownie Flash Mite Cameras and 2 Gross Flash Bulbs Jordan Furniture Co Inc 1 Philco Refrigerator Freezer Knox Co 1 G E Electric Heater Lippincott J B Co 1 Copy Detoxication Mechanisms Lowery Builders Supply 1 28x28x23 Plywood Filing Cabinet M F Supply Co Inc 1 C F Crown Graphic with Graphic R F and Battery Mounting Bracket and Handicase 2400 700 5000 2000 700 2400 700 222 08 180 20 13900 6561 7900 95112 40228 26000 1800 1838 3000 31315776 DEPARTMENT OF PUBLIC SAFETY DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1962 GENERAL EQUIPMENT Contd COMPANY Mack Publishing Co U S Pharmacopoeia XVI Massee Furniture Co Inc 1 12x13 Sandran Rug 2 Pole Lamps Medical Economics 1 Physicians Desk Reference and Quarterly Supplements Merck Co Inc The Merck Index 7th Edition Miller Manufacturing Co 2 Alternators 1 Adapter and Supports Monroe Office Supply Equipment Co 1 Silverton File and 200 Space Saver Card Files Mosby C Vv Co 1 Copy Andersons Pathology Motorola Communications Electronics Inc 2 Rohn Type Towers and Accessories and 1 Mono Pole Antenna 1 Motorola Model T 1020 A Portable Frequency and Deviation Meter 3 Portable Test Sets 1 Station Monitor 2 Signal Generators 1500 Foamflex Cable 12 Female Connectors 310 Mobile Units 310 Antennas Remote Control Units Test Sets Generators Monitors Foamflex Cables etc 20225925 Less Tradein Old Equip 35 336 30 2600 2990 Matthews Quality Draperies Furnish and Install DraperiesAmericus 31349 Furnish and Install DraperiesBlue Ridge 313 49 Furnish and Install DraperiesManchester 313 49 Furnish and Install DraperiesVilla Rica 313 49 864 52 1 678 75 31500 44400 74400 1095 00 5700 1000 5590 1 253 96 600 1240 8020 106 20 1620 166 922 95 172121 22777 DEPARTMENT OF PUBLIC SAFETY DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1962 GENERAL EQUIPMENT Contd COMPANY Muni Quick Corp 1 Receiving Wave Guide Assembly and Rod 1872 Natural Floor Products Co NAFPRO Corrugated AntiFatigue Rubber Matting H Thickness Black Color 9352 National Recorders Inc Tapes for Timing Machine 4000 Pike E W Co Inc 12 HIPCO FlashOLens 10142 Pitney Bowes Inc 1 Pitney Bowes Mailing Machine 19000 Polk R L Co 1 Savannah City Directory 4200 1 Columbus City Directory 3500 1 Albany City Directory 3300 1 Gainesville City Directory 3500 14500 Reeves W H Lumber Co 1 G E Range and Refrigerator 37400 Reliable Supply Co 1 Nutone Intercom Radio 7 Nutone Inside Speakers and 200 Ft Conductor Wire 9323 Remington Rand 5 6Drawer Crossfiles 184535 1 Electric Typewriter 40050 1 Remington Full Keyboard Adder 15255 5 Remington Stand 11 Typewriters 967 50 Less Tradein 5 Royal Typewriters 10500 86250 5 6Drawer Crossfiles 184535 5 Remington Standard 11 Typewriters 96750 Less Tradein 1 Underwood 2 Remington and 2 Royal TW 10500 86250 596875778 DEPARTMENT OF PUBLIC SAFETY DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1962 GENERAL EQUIPMENT Contd COMPANY Rhodes Inc 8 Foam Rubber Pillows Rlada Mills Co 12 Doz Sheets and 12 Doz Pillow Cases 34500 4 Doz Huck Towels 1100 Richs Inc Drapes for Photo Room Righton Distributing Co Inc 1 Foot Switch 1 Relay Control 1 Microphone Stand Safeway Parking Equipment Service Inc 4 Model S5 Electromatic Radar Speed Meter with Violation Meter Sexton Bros Tire Co Inc 1 Tube for Army DUKW SharpHorsey Hardware Co 12 Regina Industrial Floor Polishers 952 56 3 Electric Heaters 2049 1 Westinghouse Electric Heater 1009 1 Toastmaster Heater 1299 ShawWalker Co 1 5Drawer Letter File 9906 2 8Drawer 5x8 Card Files 46176 ShipmanWard Typewriter Co The Office Machine Line Book Simmons Company 2 6Drawer Chests with Mirrors 181 66 2 6Drawer Chests with Mirrors 18166 1 6Drawer Chest with Mirror 9083 SmithCorona Marchant Inc 4 SmithCorona Compact Elec TW 81000 Less Tradein 2 Royal and 1 Remington TW 45O0 Smith Lumber Co 1 Radio and Filing Cabinet 2000 35600 5199 4325 3204 99 450 99613 56082 996 45415 76500 1500779 DEPARTMENT OF PUBLIC SAFETY DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1962 GENERAL EQUIPMENT Contd COMPANY Southeastern Supply Co 4 Radar Timers Model 1200 wParabolic Antenna and Regular Meter and Window Bracket Southern Directory Co Inc 7 Sets Directories 3 Sets Directories Specialty Distributing Co Inc 1 Simpson Model 260 Multimeter 1 Microvolt Attenuator 2 Bare Station Monopole Ground Plane Antennas The Stackpole Co 1 Halchers Notebook and 1 Small Arms of the World Sun Electric Corp Battery Starter Tester 1 Power Light for Garage Cane Ck Taylors 1 Bookcase Thomas Charles C Publisher 1 Officer Small Department 1 Drug Metabolism 1 Krogman Human Skeleton 1 Sex Perversions Crimes 1 ASI Lie Detection and 1 Evidential Docu ments Van Nostradt D Co Inc 1 Colorimetric Organic 1 DeNavarre Cosmetics Ward Manufacturing Co 1 Bronze Plaque and 75 Name Plates WellsEnberg Co Inc 1 Set Manual Driving Controls White Hardware Co 1 Columbian Vise and 1 Delta Bench Grinder 151 20 1800 3 58000 16920 3427 1378 126 62 11200 2240 1050 1070 1428 1492 1300 1100 174 67 2399 8960 950 5040 2400 552 46 5491 13132780 DEPARTMENT OF PUBLIC SAFETY DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1962 GENERAL EQUIPMENT Contd COMPANY Wilensky Jake H Leather Co Inc 6 Briefcases Zipper CaseBrown Leather Stock Wiley John Sons Inc 1 Toxicity 1 Toxicology 1 XRay 3084 1 Selective Toxicity 1 Detoxication Mechanisms 24 79 1 Detoxication 19 24 Will Corp of Georgia 1 Stero Microscope 1 Nicholas Illuminator 684 n 1 Supplementary Lens Attachment 2700 1 Dual Source Unit 315 qq 1 Gas Chromatograph Fraction Collection System Dual Column Valve Blood Alcohol Column Molecular Sieve Column Charcoal Column 1 Sola Transformer and Recorder 4 27700 Williams Wilkins Co Journal of Pharmacology and 1 Experimental Therapeutics 4000 1 Clinical Toxicology 16 00 1 Poisonous Plants of the U S 495 Wilson K R Inc 1 Remover 1 Replacer and 1 Adjustable Wrench Wyant Sons Paper Co 5 Nibroc Towel Cabinets 2871 8 Nibroc Towel Cabinets 43 16 Year Book Medical Publishers Inc 2 Copies Forensic Medicine Sale of Used Furniture Fixtures Radio Equipment Total General Equipment 8554 7487 5 303 11 6095 2985 7187 1558 24059272 4 719 89 235 87283DEPARTMENT OF PUBLIC SAFETY DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1962 781 AUTOMOBILE TIRES AND TUBES COMPANY Pennsylvania Tire Co 700 710x15 4Ply Black Nylon Tires 6 850x14x14 4Ply Black Nylon Tires and 330 T P SafeTubes 881970 200 710x15 4Ply Black Nylon Tires and 25 750x14 4Ply Black Nylon Tires 2 68278 100 710x15 and 20 800x14 4Ply Black Nylon Tires 145200 200 710x15 4Ply Black Nylon Tires and 96 T P SafeTubes 254288 100 710x15 and 25 750x14 4Ply Black Nylon Tires 148625 200 710x15 4Ply Black Nylon Tires 162140 100 710x15 4Ply Black Nylon Tires 112219 4 950x14 4Ply Tires and 228 T P Safe Tubes 390 20 50 760x15 94 750x15 32 710x15 4Ply Black Nylon Tires 290335 50 710x15 4Ply Black Nylon Tires and 48 T P SafeTubes 66644 100 760x15 and 6 710x15 4Ply Black Nylon Tires 1 401 60 139 710x15 4Ply Black Nylon Tires 166980 324 710x15 4Ply Black Nylon Tires and 96 T P SafeTubes 391183 168 T P SafeTubes 20116 15 850x14 200 710x15 100 760x15 4Ply Black Nylon Tires 411725 200 710x15 4Ply Black Nylon Tires 2 344 60 200 710x15 100 760x15 4Ply Black Nylon Tires and 144 T P SafeTubes 460842 23 750x14 20 800x14 4Ply Black Nylon Tires 4 ES954 White Sidewall Nylon Tires and 96 T P SafeTubes 59818 150 710x15 4Ply Black Nylon Tires and 50 T P Safe Tubes Less 51 Tires Re turned for Credit 187405 200 710x15 4Ply Black Nylon Tires and 144 T P SafeTubes 261392 200 710x15 104 760x15 4Ply Black Nylon Tires and 10 T P SafeTubes 388135 200 710x15 100 760x15 4Ply Black Nylon Tires 8 ES954 White Sidewall Nylon Tires and 96 T P SafeTubes 408108 15 750x14 10 800x14 4Ply Black Nylon Tires and 10 T P SafeTubes 29985 55 290 28782 DEPARTMENT OF PUBLIC SAFETY DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1962 AUTOMOBILE TIRES AND TUBES Contd COMPANY LESS SALE OF TIRES TUBES BATTERIES Atlanta Tire Mart 433 Tires X 541 48 Biles J F Battery Service 175 Batteries g81 75 Firestone Tire Rubber Co 1377 Tirea 4 932 Q2 Nicholson X W 746 Tubes 39824 Thornton Tire Co 2638 Tires 9413 46 Tire Finance Co 304 Tires 158 24 Turner County Recappers 197 Tubes U229 Total Automobile Tires and Tubes 1783748 37 45280 AUTOMOBILES COMPANY Lamar Pontiac Co Inc Macon Ga 1 1962 Pontiac Star Chief 4Door Sedan McGill Truck Tractor Co 1 1962 Oldsmobile 98 Holiday Sports Sedan Nix Ford Inc Cleveland Ga 20 1962 Fords Otwell Motor Co Cumming Ga 47 1962 Fords Parker White MotorsWaynesboro Ga 12 1961 Fords Taber Pontiac Inc 24 1961Pontiacs 48 480 0Q 71 1962Pontiacs 15065500 304110 3 798 76 37 738 00 91 148 78 23160 00 199135 00 35802164783 DEPARTMENT OF PUBLIC SAFETY DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1962 AUTOMOBILES Contd CARS PURCHASED Fords79 Oldsmobile 1 Pontiacs96 176 LESS CARS SOLD COMPANY Adams Motor Co Atlanta Ga 1 1958Pontiac 60750 11960Ford 75700 136450 Benson Chevrolet Co Roswell Ga 2 1959 Fords 138100 Bishop BrothersAtlanta Ga 2 1959 Fords 123498 1 1960Ford 100299 6 1960Fords 433594 2 1960 Plymouths 104398 1 1961 Plymouth 83999 Bowers Used Parts Co Moultrie Ga 1 1960 Ford Wrecked Call Used Cars Auto Parts Douglasville Ga 1 1958 Ford 41100 1 1959 Ford 70700 2 1960 Plymouths 122100 233900 Cross Used CarsAtlanta Ga 2 1959Fords 133980 1 1960Ford 65990 3 1960 Plymouths 177570 11958Pontiac 57190 434730 8 457 88 30300784 DEPARTMENT OF PUBLIC SAFETY DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1962 AUTOMOBILES Contd COMPANY LESS CARS SOLD Contd Dolvin Lane Motor Co Atlanta Ga 1 1959 Chevrolet 81300 1 1960 Chevrolet 453 00 2 1959 Fords 12800 Draper MotorsAtlanta Ga 2 1958 Chevrolets 1319 04 1 1959Ford m m Gee GlennPendergrass Ga 1 1957 Plymouth 39000 2 1960 Plymouths 110000 Gibbs Hawthorne Used Cars Gordon Ga 1 1957 Chevrolet 57500 2 1958 Chevrolets 130000 2 1960 Chevrolets 1794 00 1 1958 Ford 57500 4 1959 Fords 282000 6 1960 Fords 547900 4 1960 Plymouths 322500 3 1961 Plymouths 275000 1 1961 Plymouth Wrecked 69500 1 1957 Pontiac 47500 Gilley MotorsHapeville Ga 4 1959 Chevrolets 316600 1 1960 Chevrolet 92700 1 1961 Chevrolet 81700 5 1959Fords 316400 13 1960Fords 958900 1 1961 Ford Wrecked 927 00 5 1960 Plymouths 371700 2 1961 Plymouths Wrecked 22900 1 1961 Plymouth 66700 1 1959 Pontiac Wrecked 46700 Harp F M Forsyth Ga 1 1960 Plymouth Wrecked 2 557 00 1 986 04 1 490 00 19 688 00 23 670 00 27613785 DEPARTMENT OF PUBLIC SAFETY DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1962 AUTOMOBILES Contd COMPANY LESS CARS SOLD Contd Hill Top Auto Salvage Inc Atlanta Ga 1 1959 Pontiac Wrecked 36750 Howell NealBainbridge Ga 1 1960 Ford 99500 King E F Powder Springs Ga 8 1959 Fords 541983 Jims Used OarsLincolnton N C 1 1960 Ford 71200 2 1960 Plymouths 117800 189000 Lanier MotorsBowdon Ga 2 1960Fords 151000 5 1961 Plymouths 372000 1 1958 Pontiac 65700 2 1959 Pontiacs 174600 763300 Lawson A W Used Cars and TrucksJasper Ga 2 1959 Chevrolets 138400 Lester William M Marietta Ga 1 1959 Ford 75250 MidSouth Auto PartsMacon Ga 1 1958 Pontiac Wrecked 28300 Pyron J J Used Cars Fayetteville Ga 2 1959 Fords 145300 3 1960 Fords 227950 2 1960 Plymouths 135800 1 1961 Plymouth 92650 601700 Ragan Ansel S Atlanta Ga 1 1957 Pontiac 53759 Strickland MotorsAtlanta Ga 1 1958 Chevrolet 67000 2 1959 Fords 121400 11960Ford 104400 292800786 DEPARTMENT OF PUBLIC SAFETY DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1962 AUTOMOBILES Contd COMPANY LESS CARS SOLD Contd Tallant Bros Cumming Ga 2 1958 Chevrolets 101900 2 1959 Chevrolets 145900 1 1960 Chevrolet 85000 1 1959 Ford 59100 7 1960 Fords 466000 1 1961 Ford 52900 2 1961 Plymouths 132100 1042900 Tench Charles V Cornelia Ga 1 1957 Chevrolet 65233 Walls JimmyAtlanta Ga 1 1958 Buick 82607 Woodstock Motors Sales Serv Woodstock Ga 2 1959 Fords 114800 2 1960Fords 173300 288100 11085567 Total Automobiles Total Equip Purchased 52049160 24716597 CARS SOLD 24 Chevrolets 85 Fords 40 Plymouths 10 Pontiacs 1 Buick 160 787 PUBLIC SERVICE COMMISSION788 PUBLIC SERVICE COMMISSION RECEIPTS 1962 1961 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 400 000 00 30850000 Budget Balancing Adj ustment 20 682 61 80 953 95 Transfers Other Spending Units 9287 617 76 Total Income Receipts 42077548 38883619 NONINCOME Private Trust Funds 3 434 69 2 712 40 State Revenue Collections Unfunded 37 00 35 00 CASH BALANCES JULY 1st Budget Funds 393327 153745 State Revenue Collections Unfunded 35 00 Total 42818044 39308604 PAYMENTS EXPENSE Personal Services 33543290 Travel 2648698 Supplies Materials 841547 Communication lg 309 7g Publications Printing 3 773 2 Repairs 45245 Rents 15210 Insurance 117 80 Pensions Benefits 26 07209 Equipment 2 65266 Miscellaneous 602 q Total Expense Payments 42146822 NONCOST Private Trust Funds 434 69 CASH BALANCES JUNE 30th Budget Funds 324053 State Revenue Collections Unfunded 3700 Total 428 i80 44 300 26111 2603279 8 047 67 14 338 03 4 533 92 771 66 152 10 7494 22165 29 8 440 02 1 622 84 386 440 37 2 712 40 3 933 27 393 086 04789 PUBLIC SERVICE COMMISSION SUMMARY FINANCIAL CONDITION The Public Service Commission ended the fiscal year on June 30 1962 with a surplus of 294080 available for operations subject to budget ap provals after providing reserve of 30375 for accounts payable and 3700 for Unfunded Revenue Collections REVENUE COLLECTIONS The Public Service Commission is the revenuecollecting agency for licenses and fees levied against Motor Carriers coming under the jurisdiction of this office as provided by law In the year ended June 30 1962 25633700 was collected from licenses issued to Motor Carriers and 419500 from Certificates of Public Con venience making a total of 26053200 to be accounted for 26049500 was transferred to the State Treasury in the period under review and 3700 re mained on hand at June 30 1962 to be funded to the Treasury in the next fiscal period AVAILABLE INCOME AND OPERATING COSTS State Appropriation for the operation of the Public Service Commission in the year ended June 30 1962 was 40000000 To meet expenditures ap proved on budget 2068261 was transferred from the States Emergency Fund making total allotment for the year 42068261 In addition to the 42068261 funds provided as the current years ap propriation 221984 was transferred from the State Department of Public Defense making total receipts of 42290245 From the 42290245 total income received 212697 was transferred to the State Personnel Board of which 70697 was for the pro rata cost of Merit System Administration and 142000 for Employees Health Insurance Fund leaving net income available to the Public Service Commission 42077548 The 42077548 net income and the 393327 cash balance at the be ginning of the period made a total of 42470875 available with which to meet expenditures approved on budget for the fiscal year 42146822 of the available funds was expended in the year for budget approved items of expense and 324053 remained on hand June 30 1962 the end of the fiscal year790 PUBLIC SERVICE COMMISSION COMPARISON OF OPERATING COSTS Expenditures for operating cost of the Commission in the past three years are compared in the statement following EXPENSE Personal Services Travel Expense Supplies Materials Communication Stamping Printing Repairs Alterations Rents Insurance Bond Pensions Equipment Miscellaneous YEAR ENDED JUNE 30 1962 1961 1960 33543290 300 261 11 251 809 80 26 486 98 26 032 79 27 30413 8 415 47 8 047 67 6 835 69 16 309 79 14 338 03 1045411 3 773 82 4 533 92 3 047 31 452 45 771 66 432 43 15210 15210 140 40 117 80 7494 4250 26 072 09 22 165 29 18 920 48 2 652 66 8 440 02 1 61816 1 60216 1 622 84 2 549 37 42146822 386 440 37 323 154 38 Number of Employees on Payroll June 30 48 48 38 GENERAL The Commission has on file with the Governor of the State Public Official Schedule Bond No 1157245 of the National Surety Corporation covering faith ful performance of duties and accounting for funds with amount of coverage as follows Crawford L Pilcher Chairman 250000 A O Randall Secty 250000 Robert N Fellows Cashier 2 00000 A J Fort Inspector 200000 T S Tyson Inspector 200000 W E Doolittle Inspector 2 00000 Donald L Lawrence Inspector 2 00000 James H Hooks Jr Inspector 2 00000 Herbert R Daugherty Inspector 2 00000 1900000791 PUBLIC SERVICE COMMISSION In the fiscal year ended June 30 1962 there was an overpayment of 402 in the reimbursement of travel expense 102 to Mr D N Smith and 300 to Mr T S Tyson These overpayments resulted from an error in mileage computation and should be refunded by the respective employees and de posited to the Public Service Commission account AH receipts disclosed by examination have been accounted for and ex penditures for the period under review were within the limits of budget ap provals and supported by proper voucher with exception as noted Books and records of the Public Service Commission were found in good condition and appreciation is expressed to the officials and staff for the cooperation and assistance given the State Auditors office during this ex amination and throughout the year793 DEPARTMENT OF PUBLIC WELFARE BENEFITS AND ADMINISTRATIVE FUNDS794 DEPARTMENT OF PUBLIC WELFARE BENEFITS AND ADMINISTRATIVE FUNDS RECEIPTS 1962 INCOME FROM STATE REVENUE ALLOTMENT Appropriation 2203500000 Budget Balancing Adjustment 107658414 Revenues Retained Grants from U S Government 7515888399 County Participation 3 427 984 94 Refunds 45000 Transfers Other Spending Units 39796 71 Total Income Receipts 9950593808 NONINCOME Private Trust Funds 13006 62 CASH BALANCES JULY 1st Budget Funds 221739418 Private Trust Funds l 079 79 Total 10173741867 PAYMENTS EXPENSE Personal Services 873 204 78 Travel 4848114 Supplies Materials 2963317 Communication 91 953 65 Publications Printing 5771611 Repairs 734379 Rents 6215545 Insurance 160 31 Indemnities 65 25 Pensions Retirement Systems 6775778 Grants to Counties 4597437 68 Equipment 6489014 Miscellaneous 11159 62 Benefits 8754546135 Total Expense Payments 9345742022 NONCOST Private Trust Funds 12 653 50 CASH BALANCES JUNE 30th Budget Funds 826591204 Private Trust Funds 143291 Total 10173741867 1961 21 535 000 00 735 509 42 62 491 072 61 3 459 122 70 3513459 86 714 551 30 1210111 7 262 467 30 1 039 58 93 990159 29 761 708 49 43 52512 24 328 91 88 205 98 39 489 49 6 521 63 52 591 87 11000 61 583 89 3 977105 55 17 033 46 7 563 51 86 679 856 52 91 759 624 42 12 060 90 2 217 39418 1 079 79 93 990159 29795 DEPARTMENT OF PUBLIC WELFARE BENEFITS AND ADMINISTRATIVE FUNDS CURRENT BALANCE SHEET JUNE 30 1962 ASSETS CASH ASSETS Budget Funds State Funds172311385 Federal Funds 654249019 County Funds 30800 Private Trust and Agency Funds U S Income Tax 2062877 Georgia Income Tax 390315 EmployeesRet 1972283 Social Security 1476280 Group Insurance 303 State Employees Health Ins 142988 265 912 04 ACCOUNTS RECEIVABLE State Funds Norene M Milburn and Recipients For Public Assistance Overpayments 60 450 46 8 326 362 50 13 558 67 339 92117 Note There is an additional 2297300 in overpayments to Recipients of Public Assistance Benefits in Glascock County by reason of erro neous certifications made by Norene M Milburn County Director796 DEPARTMENT OF PUBLIC WELFARE BENEFITS AND ADMINISTRATIVE FUNDS CURRENT BALANCE SHEET JUNE 30 1962 LIABILITIES RESERVES SURPLUS LIABILITIES Accounts Payable State Office Grants to Counties for Adminis 22 321 39 402 000 00 424 321 39 RESERVES For Unallotted Funds on Hand State Funds For OneHalf J Mo s Pub Assist Benefits 80000000 For Medical Care 40000000 120000000 Federal Funds Public Assistance6478 997 31 Child Welfare 6313295 Cuban Refugee Relief 35993 654249019 County Funds Public Assistance 308 00 Private Trust and Agency Funds 60 450 46 SURPLUS State Funds For Benefits 5705613 For Administrative Operations 44 847 03 For Grants to Counties for Adminis 1044797 7 803 248 65 11235113 8 339 921 17797 DEPARTMENT OF PUBLIC WELFARE BENEFITS AND ADMINISTRATIVE FUNDS SUMMARY INTRODUCTION The within report covers an examination of the Benefits and Administra tive Funds of the State Department of Public Welfare for the fiscal year ended June 30 1962 The State Institutions coming under the control of the De partment are reported under separate cover FINANCIAL CONDITION The Department ended the fiscal year on June 30 1962 with surplus State funds of 111235113 of which 5705613 was for benefit payments 4484703 for administration of the State Office and 1044797 for Administrative Grants to County Welfare Departments Necessary reserves have been pro vided to cover 42432139 outstanding accounts payable and encumbrances and 780324865 unallotted State Federal and County funds held on this date Surplus State fund balances at the end of the period represent the excess of funds which have been provided under the budget over obligations incurred and will be available for expenditure in the next fiscal period subject to budget reapprovals Federal funds for benefit payments and administrative expenses are advanced to the State for deposit in special bank accounts and are subject to withdrawal only when expenditures are made chargeable to the activity for which the funds have been allotted Unexpended Federal funds are reported as unallotted funds on deposit with the State and are not included in surplus AVAILABLE INCOME AND OPERATING COSTS State Appropriation for payment of benefits in the year ended June 30 1962 was 1930000000 The amount provided with which to meet expendi tures approved on budget was 1826826938 and the remaining 103173062 was lapsed to the States General Fund as provided by law Appropriation for the administrative expense of the State Office was 70000000 The amount provided with which to meet expenditures ap proved on budget was 65530717 and the remainder of 4469283 was lapsed to the States General Fund under provisions of State law798 DEPARTMENT OF PUBLIC WELFARE BENEFITS AND ADMINISTRATIVE FUNDS Appropriation for Administrative Grants to Counties for the fiscal year ended June 30 1962 was 203500000 The amount provided with which to meet expenditures given budget approval was 203483931 and the re maining 16069 was lapsed to the States Emergency Fund under pro visions of State law Receipts from the Federal Government for benefits and administration amounted to 7515888399 and 342798494 was received from Counties for participation in public assistance benefits 45000 was received as a re fund on adoption service and 503265 transfer from the Department of Defense Total receipts from the State the Federal Government the Counties and other sources in the year ended June 30 1962 amounted to 9955076744 From the funds received 2683465 was transferred to the State Person nel Board for the pro rata share of the cost of Merit System Administration and Employees Health Insurance and 1799471 to the State Department of Education leaving 9950593808 net income available for paying bene fits administrative expenses and Grants to County Welfare Departments in the fiscal year The 9950593808 net income together with the cash balance of 221739418 on hand at the beginning of the fiscal year made total funds available in the period under review 10172333226 From the 10172333226 funds available 8754546135 benefits were paid 459743768 Grants were made to County Welfare Departments for Administration and 131452119 used for administrative expense of the State Office and 826591204 remained on hand June 30 1962 the end of the fiscal year Of this 826591204 remaining cash balance 172311385 was in State funds and available for expenditure in the next fiscal period subject to budget reapprovals after providing for liquidation of outstanding accounts payable and encumbrances and 654279819 was the net amount of unallotted Federal and County funds on deposit with the State BENEFIT PAYMENTS Benefit payments for year were 8728624852 for public assistance and 25921283 for Child Welfare benefits a total of 8754546135 Public assistance benefit payments exclusive of 325787 Cuban relief in the year ended June 30 1962 are summarized as followsDEPARTMENT OF PUBLIC WELFARE BENEFITS AND ADMINISTRATIVE FUNDS 799 PUBLIC STATE ASSISTANCE FUNDS Old Age1118546742 Blind 48289427 Dependent Children 3160 359 22 Disabled 3 20417970 Totals18 032 900 61 COUNTY FUNDS 2069153 63 87 165 68 689 488 88 582183 00 FEDERAL FUNDS 40 061 429 70 1 609 082 05 13 385 075 50 10 766 511 60 TOTAL FUNDS 53 316 050 75 217914200 17 234 923 60 14 552 874 30 3 427 99119 65 822 098 85 87 282 990 65 PERCENTAGES Old Age 2098 Blind 2216 Dependent Children 18 33 Disabled 2202 20 66 3 88 7514 100 400 73 84 100 400 77 67 100 400 73 98 100 3 93 75 41 100 On pages 1012 of the unit report is a summary of public assistance bene fit payments under the four categories Old Age Blind Dependent Children and Disabled showing the amount and the number of individuals by months and average allowances In this schedule the number of individuals and amounts paid as benefits are the net numbers and amounts after deducting for checks returned for cancellation The number of recipients of Old Age Assistance Aid to the Blind Aid to Dependent Children and Aid to the Disabled together with unit amount of payments for the month of September 1961 as compiled by the Welfare Departments Division of Research and Statistics are shown in the follow ing statement800 DEPARTMENT OF PUBLIC WELFARE BENEFITS AND ADMINISTRATIVE FUNDS NUMBER OF PAYMENTS AID TO OLD AGE AID TO DEPENDENT AID TO AMOUNT ASSISTANCE THE BLIND CHILDREN DISABLED 400 305 1 10 36 500 517 11 8 38 600 581 7 12 36 700 611 7 9 49 800 571 6 10 52 900 613 2 17 39 1000 611 7 12 55 1100 586 6 15 53 1200 644 10 19 53 1300 679 10 14 54 1400 660 11 21 66 1500 660 6 13 58 1600 609 10 16 59 1700 606 9 21 74 1800 615 4 27 60 1900 595 3 22 52 2000 588 18 21 73 2100 514 10 20 58 2200 516 8 30 56 2300 533 11 29 64 2400 558 6 25 62 2500 648 13 27 60 2600 566 10 32 63 2700 657 14 30 67 2800 630 2 37 64 2900 652 11 33 60 3000 629 9 23 73 3100 523 9 22 78 3200 586 10 28 69 3300 566 9 20 72 3400 611 12 1154 82 3500 568 9 25 76 3600 614 16 27 100 3700 555 11 36 71 3800 501 12 23 77 3900 523 14 41 67 4000 1336 28 29 214 4100 795 26 25 202 4200 1120 48 21 459 4300 1906 100 27 759 4400 2799 125 29 980 4500 4527 166 37 1319 4600 5358 206 31 1287 DEPARTMENT OF PUBLIC WELFARE BENEFITS AND ADMINISTRATIVE FUNDS 801 NUMBER OF PAYMENTS AID TO OLD AGE AID TO DEPENDENT AID TO AMOUNT ASSISTANCE THE BLIND CHILDREN DISABLED 4700 4320 153 34 1101 4800 3651 150 35 839 4900 3619 121 37 872 5000 3359 137 37 869 5100 2531 93 33 621 5200 2436 100 39 593 5300 2494 85 35 550 5400 1987 93 42 552 5500 2043 81 41 635 5600 1731 70 39 446 5700 1600 75 43 483 5800 1968 70 46 510 5900 1434 66 3272 389 6000 1623 83 23 478 6100 1119 60 25 298 6200 1048 46 23 288 6300 827 46 27 227 6400 1123 46 25 298 6500 16 919 1009 14 5827 6600 26 6700 28 6800 29 6900 26 70 00 41 7100 31 7200 26 7300 30 7400 27 7500 34 7600 23 7700 29 7800 22 7900 39 8000 39 8100 37 8200 48 8300 44 8400 2605 8500 21 8600 19 8700 26 8800 26 8900 14 9000 15 802 DEPARTMENT OF PUBLIC WELFARE BENEFITS AND ADMINISTRATIVE FUNDS NUMBER OF PAYMENTS AID TO OLD AGE AID TO DEPENDENT AID TO AMOUNT ASSISTANCE THE BLIND CHILDREN DISABLED 9100 26 9200 28 9300 16 9400 27 9500 27 9600 14 9700 23 9800 33 9900 22 100 00 22 101 00 27 10200 20 103 00 33 10400 33 105 00 20 106 00 24 107 00 24 108 00 24 109 00 2032 110 00 22 111 00 12 112 00 12 113 00 15 114 00 14 115 00 15 116 00 15 117 00 22 118 00 18 119 00 8 12000 17 121 00 24 122 00 21 123 00 14 12400 16 125 00 20 12600 17 12700 17 12800 22 129 00 29 130 00 22 13100 14 132 00 17 133 00 12 13400 3754 803 DEPARTMENT OF PUBLIC WELFARE BENEFITS AND ADMINISTRATIVE FUNDS Child Welfare benefits were paid by the County Departments in the amount of 43378917 and of this amount the State Department reimbursed the County Departments 21689198 from Federal Funds In addition to these payments maternity home care payments of 4215000 were made by the State Department from Federal Funds and 17085 for return of runa way children from Federal Funds The benefit payments are distributed as follows BENEFITS Foster Home Care of Children 21689198 Maternity Home Care of Unmarried Mothers 4215000 Return of Runaway Children 17085 Total 25921283 FUND DISTRIBUTION Foster Home Care Payments by County Departments 43378917 Less County Participation 21689719 Reimbursements by State Dept Federal Funds 216891 98 Maternity Care Payments by State Dept Federal Funds 4215000 Return of Runaway Children Federal Funds 170 85 Total Child Welfare Benefits Federal Funds 259 212 83 The total of 25921283 expended the past year for Child Welfare benefits compares with 19931504 for the previous year and 16836682 two years ago Schedule on pages 13 through 16 of the unit report is a statement by Counties of Public Assistance and Child Welfare benefits paid in the year ended June 30 1962 and Grants to County Welfare Departments for salaries and other administrative expenses COMPARISON OF BENEFIT PAYMENTS Benefits paid for the past three years are compared in the following statement804 DEPARTMENT OF PUBLIC WELFARE BENEFITS AND ADMINISTRATIVE FUNDS YEAR ENDED JUNE 30 PUBLIC ASSISTANCE 1962 1961 i960 Old Age 5331605075 5408044748 5505484569 Blind 217914200 225288500 2225 647 00 Dependent Children 17 234 923 60 16 362 845 00 16 050 238 00 Disabled 1455287430 1378436400 12 597 411 00 Total 1728299065 8648054148 8592814169 CHILD WELFARE Foster Home Care of Children Return of Runaway Children Maternity Home Care of Unmarried Mothers 216 891 98 166 776 90 170 85 161 74 134 381 92 1010 42150 00 32 376 40 33 974 90 Totals 25921283 19931504 16836682 A comparison of Public Assistance Benefits paid in the month of June 1962 with payments for the same month in 1961 and 1960 is shown below JUNE 1962 Old Age Blind Dependent Children Disabled JUNE 1961 Old Age Blind Dependent Children Disabled JUNE 1960 Old Age Blind Dependent Children Disabled Number of Individuals 92 618 Net Amount Paid 4 563 930 92 167 449 00 1 431 300 00 1 252 488 00 Average Allowance Per Individual 3 208 4928 47 952 24 395 5250 29 85 5134 168173 7 415167 92 4409 94 939 4 468 751 00 187 769 00 1 368 685 00 1187 339 00 3566 45 813 4707 5266 23 053 30 27 5150 167 371 7 212 544 00 4309 96 106 3555 42 986 21 410 4 54505500 186 706 00 1 315 372 00 1110 239 00 4729 5252 3060 5186 164 057 7157 372 00 4363 805 DEPARTMENT OF PUBLIC WELFARE BENEFITS AND ADMINISTRATIVE FUNDS Since the beginning of the Program in 1937 97894104644 has been paid in Public Assistance Benefits Old Age Assistance Aid to the Blind Aid to Dependent Children and Aid to Disabled 309073048 for Crippled Children Benefits in the form of medical and hospital care furnished 143497995 Child Welfare for foster home care and other expense of chil dren 720329 Civilian War Assistance Benefits and 325787 Cuban relief a grand total of 98347721803 and these payments are tabulated by fiscal years as follows Year Public Crippled Child Civilian Ended Assistance Children Welfare War Cuban June 30 Benefits Benefits Benefits Assist Relief 1938 3 240 577 72 22 29201 1939 4 715 550 00 162 663 25 1940 3 455 784 50 165 053 04 1941 5 328 710 50 182 932 23 1942 7 473 435 00 213 886 07 1943 9 394 335 50 127 585 59 25000 1944 10 363 311 50 148 421 49 435 50 1945 10 589 295 00 139 672 99 346 40 1946 11 262 813 93 167 92214 1 25177 1947 16 413 752 00 233 932 43 4 919 62 1948 20 437 031 50 317 248 88 1949 27 212 894 00 366 295 77 1950 33 709 923 00 392 258 56 11 411 48 1951 39 738 089 50 450 566 03 39 428 29 1952 46 819156 89 00 52 823 79 1953 52 868 662 30 74 090 95 1954 58 471 209 00 85 559 46 1955 62 247 685 98 85 470 50 1956 65 084 889 00 63 230 70 1957 71 717 209 41 91 309 51 1958 75 301 511 39 133 929 54 1959 83 403 545 00 170 831 04 1960 85 928141 69 168 366 82 1961 86 480 541 48 199 315 04 1962 87 282 990 65 259 212 83 3 257 87 978 941 046 44 3 090 730 48 1 434 979 95 7 203 29 325787 Crippled Children Program reported under State Department of Public Health since year ended June 30 1951806 DEPARTMENT OF PUBLIC WELFARE BENEFITS AND ADMINISTRATIVE FUNDS ADMINISTRATIVE EXPENSE AND GRANTS TO COUNTIES The cost of administering all operations of the Welfare Program by the Department in the year ended June 30 1962 was 591195887 of which 131452119 was for State Office expense and 459743768 Grants to County Welfare Departments The cost of administrative operations of the State Office of the Depart ment amounting to 131452119 consists of 103357147 expense incurred in administering the Public Assistance Program 24397018 for Child Wel fare Services 45126 for other Welfare service 14886 for General Relief 2002391 cost of administering the State Institutions under the control of the Department 1071722 Emergency Welfare Services and 563829 for Adoption Services Grants to Counties for administrative expenses amounting to 459743768 represent payments of 393579440 to County Welfare Departments based upon their approved budgets for salary and travel of the County Director and other staff members when engaged in the performance of welfare duties for which the State makes appropriation plus 15611211 for Child Welfare Special Program representing 60 Federal participation in salaries and travel plus 18683963 representing Federal 50 participation in other adminis trative expenses of the County Welfare Departments disbursed to public assistance program and 31869154 paid as employers contributions to the Employees Retirement System for member employees of the County Wel fare Departments By other administrative expense in which the Federal Government will participate to the extent of 50 of such expenditures chargeable to old age assistance aid to the blind aid to dependent children and aid to disabled is meant those expenses in addition to salaries and travel that are necessary for the effective and efficient operation of the County Departments These include office supplies communication services equipment etc together with certain expenditures in connection with the establishment and main tenance of eligibility of applicants and recipients of Special Public Assistance COMPARISON OF ADMINISTRATIVE EXPENSE The administrative expenses of the Department of Public Welfare and Grants to County Welfare Departments for the past three years are compared in the following statement807 DEPARTMENT OF PUBLIC WELFARE BENEFITS AND ADMINISTRATIVE FUNDS YEAR ENDED JUNE 30 BY ACTIVITY 1962 1961 1960 Public Assistance Program5 341 220 93 4 68215414 4 532 928 35 Child Welfare Service 43033766 28269249 27583574 Other Relief Programs 2426038 2064212 2172916 State Institutions 2002391 2193949 3662019 Adoption Service 9611599 7233966 6953455 Totals591195887 507976790 493664799 BY OBJECT State Office Personal Services 87320478 76170849 74857136 Travel 4848114 4352512 4714845 Supplies 2963317 2432891 2266774 Communication 9195365 8820598 8625261 Printing Publicity 5771611 3948949 3325890 Repairs 734379 652163 429085 Rents 6215545 5259187 4781731 Insurance Bonding 16031 11000 703295 Indemnities 6525 10600 Pensions Ret System 6775778 6158389 5999410 Equipment 6489014 1703346 1377165 Miscellaneous 1115962 756351 583627 Subtotals131452119 110266235 107674819 Grants to Counties for Administration 4 597 437 68 3 977105 55 3 859 899 80 Totals591195887 507976790 493664799 BY FUNDS State Funds262088439 228041533 221098622 FederalFunds 329107448 279935257 272566177 Totals591195887 507976790 493664799 Number of Employees on Payroll June 30 174 156 161DEPARTMENT OF PUBLIC WELFARE BENEFITS AND ADMINISTRATIVE FUNDS PRIVATE TRUST AND AGENCY FUNDS Private Trust and Agency Funds handled by the Department in the year ended June 30 1962 were 23980280 U S Income Taxes withheld from salaries 58073787 contributions by employers and employees to the Employees Retirement System 10214689 Social Security contributions 1491891 State Income Tax Withholdings 1157674 withheld for Group Insurance Premiums and 142988 State Employees Health Insurance From the 23980280 U S Income Tax withheld from salaries 23705828 was remitted to the Director of Internal Revenue This 274452 net dif ference together with a balance of 1788425 from the previous year left a balance of 2062877 at June 30 1962 The 58083787 contributions by employers and employees to the Retire ment System and 10214689 Social Security contributions together with a balance of 2918321 on hand at the beginning of the fiscal period made a total of 71206797 to be accounted for Of this 71206797 to be accounted for 23026803 was remitted to the Employees Retirement System for employees contributions 34767714 for employers contributions 4984373 employees contributions to Social Security and 4979344 employers contributions to Social Security leaving a net balance of 3448563 on hand June 30 1962 due to Employees Retire ment System The Welfare Department also collected or withheld from salaries 1491891 for State Income Tax in the year under review This together with a balance of 307514 on hand at the beginning of the fiscal period made a total of 1799405 Of this 1799405 to be accounted for 1409090 was remitted to the Department of Revenue Income Tax Unit leaving a net balance of 390315 on hand June 30 1962 due to Department of Revenue Group Insurance withholdings amounted to 1157674 in the period under review This 1157674 together with a balance of 107979 at the beginning of the period made a total of 1265653 to be accounted for From this 1265653 to be accounted for 1265350 was remitted to insurance com panies leaving a balance at June 30 1962 of 303 Funds in the amount of 142988 were withheld for State Employees Health Insurance No remittances were made during the period under review leaving a balance of 142988 U S Income Tax Withholdings cover only employees salaries paid through the State Office of the Department of Public Welfare but contri809 DEPARTMENT OF PUBLIC WELFARE BENEFITS AND ADMINISTRATIVE FUNDS butions to the Retirement System cover State Office salaries the salaries of employees of State Institutions under the control of the Department of Public Welfare and member employees of County Welfare Departments OVERPAYMENTS OF PUBLIC ASSISTANCE BENEFITS GLASCOCK COUNTY Code Section 401805 provides that the State Auditor shall audit all accounts and make reports thereon and in which report the State Auditor shall call special attention to any illegal improper or unnecessary expendi ture or failures to keep records and vouchers required by law and all in accuracies irregularities and shortages and shall file same for the use of the Press of the State In compliance with provisions of the Code Section quoted overpayments of Public Assistance Benefits in Glascock County made on erroneous and fraudulent certifications by Mrs Norene M Milburn County Director Glascock County Welfare Department were cited in the audit report for the fiscal year ended June 30 1960 No evidence was found to show that the funds or any part thereof involved in the overpayments were diverted to the personal use of Mrs Milburn See Summary of Audit of the Department of Public Welfare for the fiscal year ended June 30 1960 for complete report of findings Audit and investigation of the records and affairs of the Glascock County Welfare Department by members of the staff of the State Department of Public Welfare revealed that overpayments of Public Assistance benefits had been made aggregating 4198950 of which the Federal Governments portion was 2907220 and the States portion 1291730 Complying with demand made by the Federal Government 2907220 was refunded by the State Department of Public Welfare to the Federal Assistance Account on June 27 1960 thus resulting in the entire amount of 4198950 in overpayments in Glascock County being charged to State funds The Director of the Glascock County Welfare Department was bonded for 500000 and this amount was recovered in the fiscal year ended June 30 1960 from the Lumbermens Mutual Casualty Company when claim was filed on bond The State recovered an additional 45783 by withholding salary due Mrs Milburn reducing the 1901650 loss due to fraudulent certifications to 1355867810 DEPARTMENT OF PUBLIC WELFARE BENEFITS AND ADMINISTRATIVE FUNDS The 1355867 referred to in preceding paragraph is carried on the Balance Sheet of the State Department of Public Welfare on June 30 1962 as an account receivable due from Mrs Norene M Milburn and recipients of Public Assistance overpayments There is an additional amount of 2297300 shown as a footnote on the Balance Sheet This 2297300 represents over payments to recipients of Public Assistance benefits by reason of erroneous certifications but in which no evidence of fraud was found The entire file on the matter of overpayments of Public Assistance benefits in Glascock County has been turned over to the States Attorney General for whatever action is necessary to protect the State against loss GENERAL Alan 0 Kemper is bonded in the amount of 2000000 as Director of the State Board of Social Security Bond is written by the Peerless Casualty Company Number 106471 dated June 13 1951 and the conditions of the obligation were stated in previous audit report covering the fiscal year ended June 30 1960 The State Board of Social Security was abolished by Act of the General Assembly approved February 9 1960 After the close of the fiscal year ended June 30 1961 Mr Kemper filed bond for 2000000 written by the Penn sylvania Insurance Company bond Number 410818 dated December 8 1961 covering Alan O Kemper as Director of the Department of Public Welfare for term beginning December 5 1961 This bond was to be sub mitted to the States Attorney General for approval This had not been done at time of examination as bond had just been issued There is also on file Public Employees Faithful Performance Blanket Position Bond covering employees of the Department of Public Welfare for 1000000 each with additional indemnity on each of the following em ployees as follows Director Division of Business Administration State Office Atlanta40 00000 Accounts Executive II Chief General Accounting Section State Office Atlanta 40 00000 Principal Accountant General Accounting Section State Office Atlanta 1000000811 DEPARTMENT OF PUBLIC WELFARE BENEFITS AND ADMINISTRATIVE FUNDS Public Employees Faithful Performance Blanket Position Bond referred to in preceding paragraph is written by the Lumbermens Mutual Casualty Company bond Number Sl 11430 dated February 15 1960 and the term of the bond begins with the 15th day of February 1960 County Welfare Directors are bonded for 1000000 each under Public Official and Public Employees Position Schedule Bond written by the Lum bermens Mutual Casualty Company bond Number Sl 11429 dated February 15 1960 This bond is payable to Honorable Ernest Vandiver Governor of the State of Georgia and his successors in office andor the State Department of Public Welfare of the State of Georgia andor the County Departments of Public Welfare of the State of Georgia Books and records of this Agency were found in excellent condition All receipts disclosed by examination have been accounted for and expenditures for the period under review were within the limits of budget approvals and supported by proper voucher Salary payments to all employees of the Department coming under the provisions of the Merit System are supported by payrolls certified as correct under Merit System rules and regulations by the Director of the Merit System of Personnel Administration as provided by law Appreciation is expressed to the Director of the Department and Director of the Division of Business Administration and the staff of the Welfare De partment for the cooperation and assistance given the State Auditors office during this examination and throughout the year812 DEPARTMENT OF PUBLIC WELFARE BENEFITS AND ADMINISTRATIVE FUNDS SUMMARY OF PUBLIC ASSISTANCE AND CHILD WELFARE BENEFITS PAID YEAR ENDED JUNE 30 1962 PUBLIC ASSISTANCE BENEFITS OLD AGE ASSISTANCE Number Average Medical of Indi Allow Month Grants Care Total viduals ance 1961 July 4 463 463 00 4 463 463 00 94 911 4703 Aug 4 462 154 00 4 462 154 00 94 844 4705 Sept 4 394 456 00 4 394 456 00 94 279 4661 Oct 4 349 001 00 4 349 001 00 93 835 4635 Nov 4 342 382 00 4 342 382 00 93 684 4635 Dec 4 337101 00 4 337 101 00 93 571 4635 1962 Jan 4 324 689 00 12 496 43 4 337185 43 93 314 4648 Feb 4 235129 00 168141 40 4 403 270 40 92 836 4743 Mar 4 209 887 00 303 919 09 4 513 806 09 92 742 4867 Apr 4 204 894 00 338 654 91 4 543 548 91 92 746 4899 May 4 205 918 79 408 707 06 4 614 625 85 92 727 4977 June 4199 766 00 364 164 92 4 563 930 92 92 618 4928 Refunds Disallow ances 8 873 85 8 873 85 51 719 966 94 1 596 083 81 53 316 050 75 AID TO THE BLIND 1961 July Aug Sept Oct Nov Dec 1962 Jan Feb Mar Apr May June 188 637 00 3586 S 6 5260 188 774 00 3595 5251 188 293 00 3597 5235 187 629 00 3596 5218 186 458 00 3585 5201 187 009 00 3599 5196 185196 00 3566 5193 180 773 00 3472 5207 176 362 00 3392 5199 172 698 00 3320 5202 169 864 00 3259 5212 167 449 00 3208 5220 2 179142 00 813 DEPARTMENT OF PUBLIC WELFARE BENEFITS AND ADMINISTRATIVE FUNDS SUMMARY OF PUBLIC ASSISTANCE AND CHILD WELFARE BENEFITS PAID YEAR ENDED JUNE 30 1962 PUBLIC ASSISTANCE BENEFITS Contd AID TO DEPENDENT CHILDREN Month Amount INDIVIDUALS AWARDS MEMO No of Average No of Average No of Indiv Allow Awards Allow Caretakers 1961 July 137622800 45418 Aug 137582300 45385 Sept 136009400 44956 Oct 137388500 45612 Nov 140679500 46831 Dec 145682700 48636 1962 Jan 146731100 49079 Feb 148757700 49813 Mar 149782600 50184 April 150670800 50544 May 149684800 50153 June 143130000 47952 Refunds Disallow 229840 3030 15842 8687 13 291 3031 15 834 8689 13 271 3025 15 676 8676 13102 3012 15 790 8701 13 217 3040 16 137 8718 13 560 2995 16 630 8760 14 045 2990 16 738 8766 14161 2986 16 961 8771 14 344 2985 17 076 8772 14 457 2981 17190 8765 14 568 2985 17111 8748 14 460 2985 16 492 8679 13 801 17 234 923 60814 DEPARTMENT OF PUBLIC WELFARE BENEFITS AND ADMINISTRATIVE FUNDS SUMMARY OF PUBLIC ASSISTANCE AND CHILD WELFARE BENEFITS PAID YEAR ENDED JUNE 30 1962 PUBLIC ASSISTANCE BENEFITS Contd AID TO DISABLED Month Amount 1961 July 119392900 Aug 119442300 Sept 118933900 Oct 118924700 Nov 119631200 Dec 120519600 1962 Jan 121064500 Feb 121895700 Mar 122404100 Apr 123396400 May 124603400 June 125248800 RefundDisallowances 170070 No of Average Individuals Allowance 23187 5149 23 209 5146 23138 5140 23190 5128 23 363 5121 23 563 5115 23 670 5115 23 822 5117 23 927 5116 24 075 5125 24 296 5129 24 395 5134 14 552 874 30 TOTAL PUBLIC ASSISTANCE BENEFITS Month Amount I 1961 July 722225700 Aug 722117400 Sept 713218200 Oct 709976200 Nov 713194700 Dec 718613300 1962 Jan 720033743 Feb 729057740 Mar 741203509 Apr 745691891 May 752737185 June 741516792 Refunds Disallowances 12872 95 No of Average No of Average dividual 3 Allowance Awards Allowance 167102 4322 137 526 5252 167 033 4323 137 482 5252 165 970 4297 136 690 5218 166 233 4271 136 411 5205 167 463 4259 136769 5215 169 369 4243 137 363 5231 169 629 4245 137 288 5245 169 943 4290 137091 5318 170 245 4354 137137 5405 170 685 4369 137 331 5430 170 435 4417 137 393 5479 168 173 4409 136 713 5424 87 282 990 65815 DEPARTMENT OF PUBLIC WELFARE BENEFITS AND ADMINISTRATIVE FUNDS SUMMARY OF PUBLIC ASSISTANCE AND CHILD WELFARE BENEFITS PAID YEAR ENDED JUNE 30 1962 PUBLIC ASSISTANCE BENEFITS Contd FUND DISTRIBUTION State County Federal Total Type of Assistance Funds Funds Funds Funds Old Age Assistance Grants1086625065 206915363 3878456266 5171996694 Medical Care 31921677 127686704 159608381 11185 467 42 2 069153 63 40 061 429 70 53 316 050 75 Aid to the Blind 482 894 27 87165 68 1 609 082 05 2179142 00 Aid to Dependent Children 316035922 68948888 1338507550 1723492360 Aid to Disabled 320417970 58218300 1076651160 1455287430 18 032900 61 3 427 99119 65 822 098 85 87 282 990 65 Percentages Old Age Assistance Grants Medical Care 21 01 20 00 4 00 0 74 99 80 00 100 100 Aid to the Blind Aid to Dependent Children Aid to Disabled 20 98 2216 18 33 22 02 3 88 400 400 4 00 7514 73 84 77 67 73 98 100 100 100 100 20 66 3 93 75 41 100 81G DEPARTMENT OF PUBLIC WELFARE BENEFITS AND ADMINISTRATIVE FUNDS STATEMENT OF BENEFITS PAID AND ADMINISTRATIVE GRANTSINAID BY COUNTY YEAR ENDED JUNE 30 1962 Total Payments for the Year Old Age Assistance Dependent County Grants Medical Care Blind Children Appling 17851800 Atkinson 12653000 Bacon 15109200 Baker 11558100 Baldwin 241 549 00 Banks 16254700 Barrow 28517500 Bartow 34254300 Ben Hill 29145500 Berrien 15172700 Bibb 141979500 Bleckley 17898600 Brantley 5927400 Brooks 31859600 Bryan 10817200 Bulloch 31882300 Burke 45532400 Butts 17178300 Calhoun 18759600 Camden 8962500 Candler 16410400 Carroll 67582500 Catoosa 16296500 Charlton 9501700 Chatham 180702400 Chattahoochee 34 89500 Chattooga 33720000 Cherokee 37119800 Clarke 49998800 Clay 9081600 Clayton 30030200 Clinch 7740700 Cobb 63870700 Coffee 31130900 Colquitt 47747400 Columbia 17917700 Cook 23100700 Coweta 49654300 Crawford 13281900 679601 2 166 55 1 963 40 1 38117 7 388 31 2 585 09 4 598 80 6 085 46 13 540 54 2 96315 67 090 98 4 746 32 1 607 57 19 376 20 2 710 58 24 058 28 14 290 60 10 593 16 3 669 62 1 729 34 15 722 40 19170 40 3 867 29 2 763 28 62 246 07 1 099 25 6 568 40 701311 26 774 72 2 088 68 9 739 67 1 380 00 15 329 45 9103 48 13 205 04 4 442 03 11 533 22 2 84619 876 94 14 141 00 5 433 00 6 254 00 5 682 00 12 347 00 4 227 00 3 675 00 6 495 00 13 925 00 2 625 00 81 244 00 7 971 00 2 736 00 12 177 00 5 269 00 8 097 00 14 064 00 2 827 00 10 370 00 3 777 00 5 226 00 21 338 00 2 706 00 2 475 00 145 601 00 636 00 7 435 00 7102 00 19 604 00 5 410 00 2 854 00 2 610 00 8 327 00 19 002 00 27 345 00 5 521 00 9 520 00 19 019 00 4 643 00 149 254 00 154 295 00 125 694 00 33 968 00 58 636 00 53 923 00 32 283 00 68 552 00 44 892 00 32 083 00 555 678 00 41 963 00 37 091 00 77 352 00 58 730 00 79 015 00 79 778 00 16 314 00 18 139 00 28 796 00 51 246 00 208 252 00 62 816 00 48 473 00 739 441 00 9 147 00 166 974 00 151 309 00 107 520 00 371100 62 212 00 54 606 00 121 654 00 171 984 00 179 284 00 151 256 00 90 293 00 130 514 00 30 364 00 Aid to Disabled 86 690 00 65 888 00 76134 00 31 948 00 70 972 00 46 586 00 46 626 00 54 829 00 68 544 00 34 111 00 502 021 00 43 769 00 32 833 00 75 944 00 51 233 00 92 662 00 73 636 00 39 578 00 28 816 00 21 825 00 58 959 00 162 223 00 30 905 00 25 254 00 741 841 00 9 856 00 77 412 00 64 938 00 161 295 00 1637100 66 624 00 17 712 00 110 338 00 99 033 00 135 666 00 95 829 00 102 420 00 118 673 00 38 140 00817 DEPARTMENT OF PUBLIC WELFARE BENEFITS AND ADMINISTRATIVE FUNDS STATEMENT OF BENEFITS PAID AND ADMINISTRATIVE GRANTSINAID BY COUNTY YEAR ENDED JUNE 30 1962 Avar Per Month Total Distribution by Funds Allow Child Adminis Grants to Public State and No of Per Welfare County Assistance County Federal Indivs Indiv Benefits Depts 435 399 01 17144 12 418 254 89 930 39 01 50190 16 613 21 354 312 55 14 085 84 340 226 71 769 3840 00 12 526 06 361137 40 14 366 96 346 770 44 746 4034 00 12 284 62 188 560 17 7 48716 181 073 01 366 4293 00 10 870 95 390 892 31 15 34016 375 55215 747 4361 890 93 19 932 66 269 868 09 10 691 32 259176 77 536 4196 00 10 591 29 372 357 80 14 710 36 357 647 44 701 4427 00 15 293 71 478 504 46 18 896 76 459 607 70 940 4242 1 223 69 26 23319 432 356 54 16 752 64 415 603 90 793 4543 157 01 14 599 30 223 50915 8 821 84 214 687 31 427 4362 671 79 11 220 88 2 625 828 98 102 349 52 2 523 479 46 5140 4257 12 255 27 162 632 73 277 435 32 10 907 56 266 527 76 517 4472 00 13 215 94 133 541 57 5 277 36 128 264 21 287 3878 332 08 8 246 70 503 445 20 19 362 76 484 082 44 954 4398 00 21 656 47 226114 58 8 93616 217178 42 456 4132 518 51 10 408 93 l 522 655 28 19 943 88 502711 40 973 4476 3 318 26 25199 31 637 092 60 24 912 08 612180 52 1204 4410 00 30 755 71 241 09516 9 220 08 231 875 08 451 4455 940 75 11 866 04 1 248 590 62 9 796 84 238 793 78 462 4484 776 66 12 013 79 i 145 752 34 5 760 92 139 991 42 305 3982 00 7188 51 295 257 40 1118140 284 076 00 539 4565 00 11 457 69 1 086 808 40 42 705 52 1 044102 88 2106 4300 1 529 74 45 684 24 263 259 29 10 375 68 252 883 61 518 4235 413 61 11 986 04 173 982 28 6 84876 167133 52 352 4119 00 7 840 06 i 3 496153 07 137 356 28 3 358 796 79 6562 4440 33 314 53 169 812 50 55 633 25 2181 36 53 451 89 106 4374 00 4 038 20 595 589 40 23 560 84 572 028 56 1155 4297 3 040 62 21 001 39 601 56011 23 781 88 577 778 23 1157 4333 2 934 24 24 92317 815181 72 31 536 28 783 645 44 1551 4380 1 500 00 36 589 03 118 396 68 4 652 32 113 744 36 203 4860 750 8 311 24 441 731 67 17 279 68 424 451 99 824 4467 9 348 21 30 227 26 153 715 00 6 093 40 147 621 60 343 3735 00 6 924 52 894 355 45 35161 04 859194 41 1708 4364 23 49916 64 042 09 610 431 48 24 05312 586 378 36 1195 4257 00 24 053 90 832 974 04 32 790 76 800183 28 1625 4272 1 531 47 36 525 52 436 225 03 17 271 32 418 953 71 918 3960 00 18 387 59 444 773 22 17 329 60 427 443 62 839 4418 974 34 17 003 06 767 59519 30 589 96 737 005 23 1491 4290 1166 36 38 672 65 206 842 94 8 238 64 198 604 30 386 4466 00 9 239 27 818 DEPARTMENT OF PUBLIC WELFARE BENEFITS AND ADMINISTRATIVE FUNDS STATEMENT OF BENEFITS PAID AND ADMINISTRATIVE GRANTSINAID BY COUNTY YEAR ENDED JUNE 30 1962 Total Payments for the Year Old Age Assistance Dependent County Grants Medical Care Blind Children Crisp 43197100 993693 1641600 7693900 Dade 11764300 521662 681400 7543800 Dawson 9619400 256921 320900 2314300 Decatur 38571100 701099 4744900 7719300 DeKalb 117183600 6791908 4780900 439 035 00 Dodge 34888000 588427 2036500 I65 678 00 Dooly 26685200 634796 1230700 75 426 00 Dougherty 76412800 15038 23 46 73700 209 312 00 Douglas 26574300 564376 1588600 73 548 00 Early 33761600 256991 956600 9094 00 Echols 38 341 00 2 356 21 1 304 00 23 569 00 Ef fingham 17575000 6 28820 9799 00 95 385 00 Elbert 35154000 280038 1177500 123627 00 Emanuel 40758500 1027836 1733200 135879 00 Evans 13535900 292727 488000 59486 00 Fannin 22319100 86448 954000 63277 00 Fayette 15717000 2 797 27 4 61600 46 290 00 Floyd 74431300 5491533 2056900 17566700 Forsyth 261 25700 13146 62 4 59900 87 985 00 Franklin 36952900 446966 376000 91857 00 Fulton 456931879 26543227 27488200 2 590 685 00 Gilmer 19714100 588043 178700 86 331 00 Glascock 8031300 147623 375800 33345 00 Glynn 25417000 601569 1652900 6274lo0 Gordon 311039 00 10 56017 2 643 00 75 678 00 Grady 28119700 699871 892000 4e159 00 Greene 24928900 494724 278700 63 117 00 Gwinnett 65388900 1187208 1171800 249834 00 Habersham 30804800 532179 675100 11225400 Hall 66500400 2383327 1433500 235383 00 Hancock 204 06400 4 728 91 14 973 00 27 232 00 Haralson 31837800 916742 806300 8l529 00 Harris 20201200 533259 893900 61187 00 Hart 38817400 469750 1134700 145 205 00 Heard 15269200 71364 618000 33 859 00 Henry 29741500 588214 323100 28043 00 Houston 254 727 00 10 731 99 12 478 00 93 150 00 Irwin 19207100 713637 376900 65 830 00 Jackson 38771000 793703 405900 84 06100 Aid to Disabled 69 43 19 83 283 142 50 225 64 95 13 64 102 105 34 32 31 173 51 96 I 014 54 38 84 50 32 71 151 65 148 44 63 60 130 31 48 65 43 81 014 00 606 00 418 00 49900 446 00 54000 037 00 940 00 940 00 06500 61700 818 00 07100 06400 808 00 813 00 87700 883 00 73400 66400 10600 535 00 17000 05500 37200 954 00 80200 08100 63900 10000 10400 44800 57100 96900 59200 27100 41100 37900 45800819 DEPARTMENT OF PUBLIC WELFARE BENEFITS AND ADMINISTRATIVE FUNDS STATEMENT OF BENEFITS PAID AND ADMINISTRATIVE GRANTSINAID BY COUNTY YEAR ENDED JUNE 30 1962 Avg Per Month Admin is Total Distribution by Funds Allow Child Grants to Public State and No of Per Welfare County Assistance County Federal ndivs Indiv Benefits Depts 604 276 93 23 773 60 580 503 33 1093 46 07 99300 27 545 78 248 717 62 9 740 04 238 977 58 526 3940 00 7 986 05 144 533 21 5 678 56 138 854 65 270 4461 00 7751 51 600 862 99 23 754 08 577108 91 1152 4347 2 078 20 31 87719 2 010 045 08 77 685 04 1 932 36004 3817 4388 17 357 92 131 227 20 683 347 27 27 098 52 656 248 75 1334 4269 399 49 28 34116 410 969 96 16 184 88 394 785 08 791 4330 224 25 20 207 49 1 261155 23 49 844 68 1 211 310 55 2390 4397 7 716 62 60 251 42 425760 76 16 804 68 408 956 08 777 4566 993 92 22 620 51 535 310 91 21 309 64 514 001 27 1023 4361 37618 21 606 94 79187 21 3 073 24 76113 97 149 4429 60213 6 35110 352 040 20 13 830 08 338 21012 716 4097 1 059 73 14 648 24 591 813 38 23 560 52 568 252 86 1114 4427 559 97 31 511 80 676138 36 26 634 40 649 503 96 1314 4288 1 439 09 27 493 38 237 460 27 9 381 32 228 078 95 464 4265 00 10 25214 329 685 48 13152 84 316 532 64 650 4227 00 15 805 28 242 750 27 9 59812 23315215 479 4223 362 58 11 957 60 1169 347 33 44 577 28 1124 770 05 2206 4417 9 720 70 61 453 77 418 721 62 16223 00 402 498 62 774 4508 1 303 75 16 550 09 566 279 66 22 472 40 543 807 26 1034 4564 1 654 68 24 789 35 9 714 424 06 377 959 67 9 336 464 39 19 282 4198 00 589 504 62 345 674 43 13 591 76 332 082 67 666 4325 00 12 262 50 157 062 23 6 223 44 150 838 79 278 4708 00 6 719 32 423 510 69 16 699 80 406 810 89 863 4090 00 22 600 86 450 29217 17 589 28 432 702 89 853 4399 296 84 18 274 59 376 228 71 14 769 20 361 459 51 729 4301 1 90916 18 024 79 391 942 24 15 479 80 376 462 44 786 4155 1 516 60 19 627 99 1 078 394 08 42 660 88 1 035 733 20 2042 4401 2 43414 44 634 34 498 013 79 19 707 68 478 30611 992 4184 2 103 50 25 495 62 1 086 655 27 42 512 88 1 044142 39 2105 4302 22 048 53 66 444 03 295101 91 11 614 92 283 486 99 554 4439 00 13 209 45 480 585 42 18 856 72 461 728 70 860 4657 3 073 28 21 780 78 338 041 59 13 308 36 324 733 23 704 4001 00 17194 01 680 392 50 27 027 80 653 364 70 1247 4547 199 60 26 919 00 225 036 64 8 972 92 216 063 72 428 4382 59297 11 380 49 382 84214 15 078 40 367 763 74 702 4545 613 78 15 42311 436 497 99 17 030 64 419 467 35 818 4447 7 010 93 26 614 29 312185 37 12 201 96 299 983 41 607 4286 00 12193 93 565 225 03 22 291 52 542 933 51 1044 4512 432 88 27 207 08 pv 820 DEPARTMENT OF PUBLIC WELFARL BENEFITS AND ADMINISTRATIVE FUNDS STATEMENT OF BENEFITS PAID AND ADMINISTRATIVE GRANTSINAID BY COUNTY YEAR ENDED JUNE 30 1962 Dependent Children Total Payments for the Year Old Age Assistance County Grants Medical Care Blind Jasper 15731400 Jeff Davis 13024000 Jefferson 43230100 Jenkins 17499800 Johnson 22674300 Jones 13789900 Lamar 19684100 Lanier 9752200 Laurens 61589600 Lee 13001700 Liberty 18834100 Lincoln 12668000 Long 8049900 Lowndes 67136200 Lumpkin 16895300 Macon 30354500 Madison 37249300 Marion 16609600 McDuffie 26644500 Mclntosh 10677000 Meriwether 366 26500 Miller 16101600 Mitchell 40820100 Monroe 17367500 Montgomery 15552500 Morgan 25699900 Murray 14978500 Muscogee 111500900 Newton 34019300 Oconee 12126300 Oglethorpe 19538700 Paulding 31107800 Peach 23345100 Pickens 13150600 Pierce 13777700 Pike 17105100 Polk 40931300 Pulaski 18466100 Putnam 17959800 4 531 67 2 974 51 4 253 49 9 223 38 5 726 10 3 357 32 5 544 04 4 28512 16 033 49 1 825 73 2 502 04 1 032 30 489 65 22 444 66 1 351 35 6 482 59 6 271 37 2 943 78 6 457 03 2 448 88 7 627 43 2 958 97 10139 70 5 486 53 691 85 7115 64 3118 64 30 269 50 9 721 05 3175 75 2 219 78 4 933 75 5110 89 2 393 77 3 422 32 5 460 05 12 045 47 940 82 1 72510 557000 8 326 00 13 814 00 8 043 00 8 890 00 3 422 00 4 921 00 4 246 00 22 543 00 5 733 00 12 667 00 3 040 00 2 820 00 35 664 00 1170 00 6 241 00 5 173 00 4 928 00 9 972 00 4 103 00 15 945 00 6 088 00 17 716 00 7 727 00 9 322 00 8 35600 3 599 00 52 905 00 5 298 00 1 94600 8 564 00 9 635 00 6 629 00 583 00 5 766 00 3 882 00 13 510 00 7 688 00 3 396 00 18 770 00 55 263 00 159 129 00 32 664 00 107103 00 35 600 00 16 674 00 48 547 00 88 625 00 10 281 00 136 609 00 24 354 00 33 798 00 210 513 00 56 069 00 69 763 00 70 201 00 71 582 00 110149 00 52 650 00 49 212 00 14 910 00 103 543 00 48 090 00 77 455 00 48 932 00 33 525 00 420 235 00 61 973 00 27 672 00 30 676 00 72 057 00 70 300 00 72 878 00 51 825 00 31 008 00 207 351 00 68 355 00 29 338 00 Aid to Disabled 32 03900 34 764 00 120 394 00 42 829 00 67 865 00 23 966 00 41 860 00 42 038 00 137 439 00 18 609 00 57 513 00 28 452 00 20 291 00 213 910 00 36 775 00 82 778 00 68 369 00 42 982 00 100 228 00 28 845 00 82 961 00 31 626 00 109 509 00 28 593 00 57 094 00 48 027 00 28 200 00 372 578 00 51 443 00 28 237 00 41 835 00 74 418 00 51 508 00 31 356 00 42 267 00 33 735 00 122 771 00 31 870 00 37 060 00821 DEPARTMENT OF PUBLIC WELFARE BENEFITS AND ADMINISTRATIVE FUNDS STATEMENT OF BENEFITS PAID AND ADMINISTRATIVE GRANTSINAID BY COUNTY YEAR ENDED JUNE 30 1962 Total Avg Per Month Distribution by Funds Allow Child Adminis Grants to Public State and No of Per Welfare County Assistance County 8 547 72 Federal 209 676 95 Indivs 401 Indiv 45 35 Benefits 00 Depts 218 224 67 11 67410 231 567 51 9143 72 222 423 79 472 4088 00 11 022 88 729 891 49 29 025 52 700 865 97 1406 4326 38915 27129 99 267 757 38 10 341 36 257 416 02 524 4258 00 12100 32 416 32710 16 424 04 399 903 06 746 4651 00 12 436 45 204 244 32 8 035 48 196 208 84 433 3931 6209 10 03375 265 840 04 10 411 84 255 428 20 488 4540 754 49 13 514 77 196 63812 7 69412 188 944 00 383 4278 00 8 396 20 880 536 49 34 58012 845 956 37 1579 4647 160 42 40 753 83 166 465 73 6 585 60 159 88013 305 4548 00 7 861 23 397 632 04 15 805 20 381 826 84 887 3736 452 24 15 975 42 183 558 30 7 30104 176 257 26 345 4434 00 9 080 13 137 897 65 5 496 32 132 401 33 286 4018 00 6183 81 1153 893 66 45 257 96 1108 635 70 2193 4385 6 989 48 58 796 95 264 318 35 10 518 68 253 799 67 538 4094 1 303 54 11 501 65 468 809 59 18 493 08 450 316 51 898 4350 00 21 606 49 522 507 37 20 649 44 501 857 93 898 4849 350 00 22 938 08 288 531 78 11 423 52 277108 26 570 4218 350 00 12 068 29 493 251 03 19 471 76 473 779 27 945 4350 6673 15 585 42 194 816 88 7 694 72 18712216 425 3820 00 7 918 25 522 010 43 20 575 32 501 43511 996 4368 00 25 601 30 216 598 97 8 545 60 208 053 37 383 4713 246 35 11 580 40 649 108 70 25 558 76 623 549 94 1228 4405 00 29 139 31 263 571 53 10 323 40 253 24813 543 4045 104 55 11 759 49 300 08785 11 975 84 288112 01 597 4189 00 13 729 23 369 429 64 14 492 56 354 937 08 693 4442 00 14 361 91 218 227 64 8 604 36 209 623 28 433 4200 00 10 836 37 1 990 996 50 78 429 08 1 912 567 42 3808 4357 11 201 04 126 076 66 468 628 05 18 356 28 450 271 77 900 4339 953 20 21 404 96 182 293 75 7164 72 175129 03 357 4255 17810 7 569 06 278 681 78 11 058 48 267 623 30 536 4333 00 14 120 36 472121 75 18 687 52 453 434 23 885 4446 75415 20 845 76 366 998 89 14 475 52 352 523 37 727 4207 00 17161 90 238 716 77 9 452 92 229 263 85 506 3931 00 8 910 61 241 057 32 9 505 40 231 551 92 486 4133 00 10 446 39 245136 05 9 58704 235 549 01 469 4356 00 11 955 90 764 990 47 30117 80 734 872 67 1528 4172 1 301 28 32 690 41 293 514 82 11 702 96 281 811 86 590 4146 302 85 14 263 79 25111710 9 975 68 24114142 458 4569 00 12 566 56 822 DEPARTMENT OF PUBLIC WELFARE BENEFITS AND ADMINISTRATIVE FUNDS STATEMENT OF BENEFITS PAID AND ADMINISTRATIVE GRANTSINAID BY COUNTY YEAR ENDED JUNE 30 1962 Total Payments for the Year Old Age Assistance Dependent County Grants Medical Care Blind Children Quitman 7851800 32724 302500 4153900 Rabun 20628800 384450 566400 9742400 Randolph 24236400 402704 600900 23585 00 Richmond 112679200 3586048 6155300 30160700 Rockdale 16995800 334543 252700 4194800 Schley 8184700 80406 281000 2461000 Screven 30205200 915574 1397700 4414200 Seminole 14155600 40200 897000 2779700 Spalding 42169200 1782868 4649800 208 68900 Stephens 35777300 921460 1288500 12259100 Stewart 20080500 349814 444700 2442500 Sumter 46006900 2470845 2416700 80496 00 Talbot 11862200 248837 446800 43 95600 Taliaferro 10711800 174938 148900 2695900 Tattnall 234 664 00 10176 61 9 430 00 80 528 00 Taylor 24341000 323527 918800 34762 00 Telfair 31213400 173205 1065600 62958 00 Terrell 350 313 00 3 572 34 12730 00 29 353 00 Thomas 62069500 1460386 1731800 168288 00 Tilt 37044200 1016958 683500 126 360 00 Toombs 27204600 1994809 1938300 117 10100 Towns 13373800 236989 194500 52 707 00 Treutlen 153 959 00 2131 91 9 094 00 62 958 00 Troup 755 294 00 23 036 27 28 295 00 99 489 00 Turner 16961200 442408 1016000 54 878 00 Twiggs 133 279 00 2 245 46 8 483 00 32 299 00 Union 161 491 00 3 836 65 5 00200 61 304 00 Upson 35469400 924982 4875100 84587 00 Walker 52444600 1808857 1329800 26s192 00 Walton 367 362 00 8 302 47 13 613 00 68 252 00 Ware 43110400 1261744 2091600 165 608 00 Warren 189 26600 505622 573100 40 301 00 Washington 435 637 00 6 530 59 19 797 00 81 637 00 Wayne 20456200 759868 1275700 130964 00 Webster 6495800 232013 175000 9219 00 Wheeler 16828400 145418 829700 136 759 00 White 14567500 325480 159600 51171 00 Whitfield 47560000 1551445 1579200 228 149 00 Wilcox 214 805 00 2 489 21 8 850 00 126 950 00 Aid to Disabled 22 87700 65 751 00 24 389 00 397 829 00 40 824 00 16 896 00 66108 00 37 516 00 169 697 00 92 886 00 39 570 00 71 239 00 25 802 00 26 651 00 7181700 51 057 00 42 610 00 84 982 00 102191 00 109 473 00 84 926 00 53 438 00 71 764 00 177 700 00 51 420 00 35 497 00 30 841 00 85187 00 176 683 00 68 334 00 154 952 00 53 399 00 112 767 00 69 337 00 10 116 00 80 641 00 29 770 00 115 527 00 68 713 00823 DEPARTMENT OF PUBLIC WELFARE BENEFITS AND ADMINISTRATIVE FUNDS STATEMENT OF BENEFITS PAID AND ADMINISTRATIVE GRANTSINAID BY COUNTIES YEAR ENDED JUNE 30 1962 Total Avg Per Month Distribution by Funds Allow Child Adminis Grants to Public State and No of Per Welfare County Assistance County Federal Indivs Indiv Benefits Depts 146 286 24 5 838 36 140 447 88 296 4118 00 5 294 28 378 971 50 15 005 08 363 966 42 723 4368 376 88 13 592 44 300 374 04 11 853 88 288 52016 577 4338 1 300 01 16 305 35 1 923 641 48 75 511 24 1 848130 24 3692 4342 3130 05 97 099 91 258 602 43 10 210 28 248 39215 496 4345 1 552 53 12 497 49 126 967 06 5 046 52 121 920 54 264 4008 00 8 164 64 435 434 74 17 05116 418 383 58 821 4420 129 95 20166 50 216 241 00 8 633 56 207 607 44 422 4270 3628 11 054 41 864 404 68 33 863 04 830 541 64 1722 4183 6 045 47 43 11916 595 349 60 23 445 40 571 904 20 1108 4478 4 388 62 27 710 27 272 74514 10 769 88 261 975 26 493 4610 1 350 39 12 359 67 660 679 45 25 438 84 635 240 61 1250 4405 330 94 29 870 87 195 336 37 7 713 92 187 622 45 441 3691 00 11 953 39 163 966 38 6 488 68 157 477 70 316 4324 4480 3 463 83 406 615 61 15 857 56 390 758 05 776 4367 1754 17 697 50 341 652 27 13 536 68 328115 59 635 4484 00 16 849 88 430 090 05 17134 32 412 955 73 835 4292 197 79 22 390 82 480 950 34 19 09512 461 855 22 862 4650 00 20 248 86 923 095 86 36 339 68 886 75618 1805 4262 4 294 61 47 406 48 623 279 58 24 524 40 598 75518 1202 4321 42839 27 234 31 513 404 09 19 738 24 493 665 85 1007 4249 00 21 094 45 244197 89 9 67312 234 524 77 472 4311 00 913517 299 906 91 11 911 00 287 995 91 564 4431 900 12 612 52 1083 814 27 42 43112 1 041 38315 1999 4518 5 49177 46 826 65 290 494 08 11 442 80 279 051 28 542 4466 350 00 12 15717 211 803 46 8 382 32 203 42114 410 4305 00 8 056 07 262 474 65 10 345 52 25212913 529 4135 00 11133 86 582 468 82 22 928 76 559 540 06 1109 4377 2 760 95 30 475 84 1 000 707 57 39 304 76 961 402 81 1952 4272 2 227 53 35 420 46 525 863 47 20 702 44 505161 03 988 4435 1383 23 66616 785197 44 30 903 20 754 294 24 1529 4279 00 36 054 98 293 753 22 11 547 88 282 205 34 527 4645 00 12 251 66 656 368 59 25 993 52 630 375 07 1252 4369 350 00 31 64912 425 218 68 16 704 80 408 513 88 880 4027 00 14 73115 88 36313 3 441 72 84 921 41 176 4184 324 20 6 496 53 395 435 18 15 759 24 379 675 94 821 4014 00 12 849 38 231 466 80 9128 48 222338 32 460 4193 919 32 9 677 41 850 582 45 33 402 72 817179 73 1727 4104 5 763 36 43 130 00 421 807 21 16 772 72 405 034 49 849 4140 675 1618219 824 DEPARTMENT OF PUBLIC WELFARE BENEFITS AND ADMINISTRATIVE FUNDS STATEMENT OF BENEFITS PAID AND ADMINISTRATIVE GRANTSINAID BY COUNTY YEAR ENDED JUNE 30 1962 Total Payments for the Year Old Age Assistance Dependent Aid to County Grants Medical Care Blind Children Disabled Wilkes 345 329 00 2 356 62 9 115 00 39 876 00 69 188 00 Wllkmson 19298600 611308 573700 4353700 50 084 00 W5th 27916500 490891 1470200 6924500 54 0800 Refunds for Disallowances 887385 00 00 229840 170070 Totals 51 719 966 94 1 596 083 81 2179142 00 17 234 9237e0 1475527874730825 DEPARTMENT OF PUBLIC WELFARE BENEFITS AND ADMINISTRATIVE FUNDS STATEMENT OF BENEFITS PAID AND ADMINISTRATIVE GRANTSINAID BY COUNTY YEAR ENDED JUNE 30 1962 Total Avg Per Month Distribution by Funds Allow Child Adminis Grants to Public State and No of Per Welfare County Assistance County Federal Indivs Indiv Benefits Depts 465 864 62 18 540 32 44732430 857 45 30 1 53116 20 59910 298 457 08 11 693 76 286 763 32 582 4273 00 13 27114 422107 91 16 687 96 405 419 95 800 4397 00 19 388 47 12 872 95 00 12 872 95 0 00 43 17 00 00 87 282 990 65 3 427 991 19 8385499946 168528 259 212 83 4 278 746 14 MHH827 DEPARTMENT OF PUBLIC WELFARE Institutions828 DEPARTMENT OF PUBLIC WELFARE INSTITUTIONS DIVISION RECEIPTS 1962 1961 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 225000000 164800000 Budget Balancing Adjustment 5000000 Transfer Other Spending Units 2 324 820 43 1704 436 00 Total Income Receipts 7482043 643600 CASH BALANCE JULY 1st Budget Fund 38356400 39000000 Total 30874357 38356400 PAYMENTS CASH BALANCE JUNE 30th Budget Funds In State Treasury Not Allocated 30874357 38356400829 DEPARTMENT OF PUBLIC WELFARE INSTITUTIONS DIVISION SUMMARY This report shows receipt and disposition of State budget funds for Institutions under the supervision and control of the Department of Public Welfare Funds included in transfers but in Institutions bank accounts are as follows Training School for BoysMilledgeville Division of Institutions Account OperationsOutlay 4098483 Improvements 64 230 70 Training School for BoysAugusta Division of Institutions Account Improvements Training School for GirlsWhite Division of Institutions Account OperationsOutlay Training School for GirlsColored Division of Institutions Account OperationsMaintenance 91051J OperationsOutlay 3344677 Improvements 62177 41 105 215 53 212 089 67 2 65610 104 729 29 424 690 59 BANK ACCOUNTS Fulton National BankAtlanta Ga Balance Per Bank Statement 11081555 Less Outstanding Checks 95 1221017 96 2391479 3612496 7469059 Time DepositsOpen Account Jan 6 1962 Date of Deposit 5000000 Apr 6 1962 Date of Deposit 15000000 June 11 1962 Date of Deposit 15000000 35000000 424 690 59831 DEPARTMENT OF PUBLIC WELFARE Confederate Soldiers Home Atlanta832 DEPARTMENT OF PUBLIC WELFARE CONFEDERATE SOLDIERS HOME ATLANTA RECEIPTS 1962 i96l INCOME FROM STATE REVENUE ALLOTMENTS Transfers Other Spending Units 3975312 3983612 Total Income Receipts 3975312 3983612 NONINCOME Private Trust Funds 34 32 CASH BALANCE JULY 1st Budget Funds 942012 723583 Total 49i20756 4707195 PAYMENTS EXPENSE Personal Services 2054702 18473 13 Supplies Material 9 118 87 10 428 39 Communication 201 21 Heat Light Power Water 373293 4 182o7 Repairs 230 46 Insurance Pensions Benefits 890 Q9 Equipment 233 68 Miscellaneous 2 249 41 04g Total Expense Payments 3820367 ST 65183 NONCOST Private Trust Funds 34 32 CASH BALANCE JUNE 30th Budget Funds 1096957 942012 Total 49207 56 4707L95833 DEPARTMENT OF PUBLIC WELFARE CONFEDERATE SOLDIERS HOME ATLANTA SUMMARY FINANCIAL CONDITION The Confederate Soldiers Home ended the fiscal year on June 30 1962 with a cash surplus of 971432 available for operations subject to budget approvals after providing the necessary reserve of 125525 to cover out standing accounts payable AVAILABLE INCOME AND OPERATING COSTS Allotment of State Appropriation funds by the Department of Public Welfare to the Confederate Soldiers Home in the fiscal year ended June 30 1962 was 4000000 From this amount 17764 was transferred to the State Personnel Board for the pro rata share of the cost of Merit System Adminis tration and 6924 was transferred to Employees Health Insurance Fund leaving 3975312 net income available to the Confederate Soldiers Home The 3975312 net income and the 942012 cash balance at the begin ning of the fiscal year made a total of 4917324 available 20367 of the available funds was expended in the year for budget approved items of expense and 1096957 remained on hand June 30 1962 the end of the fiscal year The first lien on this remaining cash balance is for liquidation of out standing accounts payable and the remainder represents funds which have been provided in excess of obligations incurred and will be available for expenditure in the next fiscal period subject to budget reapprovals COMPARISON OF OPERATING COSTS Expenditures for operations by the Confederate Soldiers Home for the past three years are compared in the following statement834 DEPARTMENT OF PUBLIC WELFARE CONFEDERATE SOLDIERS HOME ATLANTA YEAR ENDED JUNE 30 EXPENDITURES 1962 1961 I960 Personal Services 2054702 1847313 1734302 Supplies Materials 911887 1042839 1074833 Communication 20121 19682 21281 Heat Light Water 373293 418207 390478 Repairs Alterations 23046 36301 47681 Insurance Bonding 2731 72 89 Pensions To Ret System 189009 170679 154998 Equipment 23368 22565 12937 Miscellaneous 224941 204866 164388 Totals 3820367 3765183 3608187 Number of Employees on Payroll at End of Payroll Period io io io Confederate Veterans in Home at June 30 0 0 0 Veterans Widows in Home at June 30 5 8 8 Annual Per Capita Cost 764073 470648 451023 GENERAL Books and records of the Soldiers Home are maintained by the Central Accounting Office of the Department of Public Welfare and were found in excellent condition Surety bond coverage is under schedule bond detail of which will be found in report of the Department of Public Welfare Benefits and Administrative Funds AH receipts disclosed by examination have been accounted for and ex penditures for the period under review were within the limits of budget ap provals and supported by proper voucher Appreciation is expressed to the officials and staff of the Department of Public Welfare and the Confederate SoldiersHome for the cooperation and assistance given the State Auditors office during this examination and throughout the year 835 DEPARTMENT OF PUBLIC WELFARE Training School for Girls Atlanta836 DEPARTMENT OF PUBLIC WELFARE TRAINING SCHOOL FOR GIRLS ATLANTA RECEIPTS 1962 INCOME FROM REVENUE ALLOTMENTS Transfers Other Spending Units 24129171 Revenues Retained Earnings Corrections 23100 Total Income Receipts 24152271 NONINCOME Private Trust Funds 1048834 CASH BALANCES JULY 1st Budget Funds 21128244 Private Trust Funds 180865 Total 46510214 1961 296 883 41 32900 297 212 41 7 142 59 232 768 28 1 652 84 538 77612 PAYMENTS EXPENSE Personal Services 15829496 Travel 569 30 Supplies Materials 4243609 Communication 2 96538 Heat Light Power Water 1449346 Publications Printing 42932 Repairs 385655 Rents 24525 Insurance 481 68 Indemnities Pensions Benefits 1206853 Equipment 1428448 Miscellaneous 512 j7 Total Expense Payments 25063717 OUTLAY Buildings Improvements Personal Services 2 45803 Contracts 14049200 Equipment 1 78582 NONCOST Private Trust Funds 926186 CASH BALANCES JUNE 30th Budget Funds 57 432 13 Private Trust Funds 303513 Total 465 102 14 138 440 96 1 160 02 51 252 98 3 214 85 11 732 48 228 59 1 311 79 286 41 125 24 5500 11 147 29 4 437 95 492 48 223 886 04 11 00021 83 812 00 6 986 78 211 282 44 1 808 65 53877612837 DEPARTMENT OF PUBLIC WELFARE TRAINING SCHOOL FOR GIRLS ATLANTA CURRENT BALANCE SHEET JUNE 30 1962 ASSETS AVAILABLE CASH Operating Account Division of Institutions Account Private Trust and Agency Funds Pupils Canteen and Deposit Funds 5477603 2 656 10 3 03513 60 467 26 LIABILITIES RESERVES SURPLUS LIABILITIES Accounts Payable and Encumbrances Operations Fund 2607477 Improvements Fund 79522 2686999 RESERVES Private Trust and Agency Funds 303513 SURPLUS For Operations 3056214 60 46726838 DEPARTMENT OF PUBLIC WELFARE TRAINING SCHOOL FOR GIRLS ATLANTA SUMMARY FINANCIAL CONDITION The Training School for Girls White Division Atlanta which is under the control of the Department of Public Welfare ended the fiscal year on June 30 1962 with a cash surplus of 3056214 after providing the necessary reserve of 2686999 for liquidation of accounts payable and encumbrances outstanding and reserving 303513 for Pupils Canteen and Deposit Funds AVAILABLE INCOME AND OPERATING COSTS Allotment of State Appropriation funds by the Department of Public Welfare to the School in the year ended June 30 1962 was 25950000 for operations and 1706562 improvement funds was refunded to the State Treasury In addition to the allotment of State Appropriation funds the School received 23100 from board and maintenance making net receipts for the year 24266538 From the 24266538 received 67216 was transferred to the State Personnel Board for the pro rata share of the cost of Merit System Adminis tration and 47051 for State Employees Health Insurance leaving 24152271 net income available to the Training School for Girls The 24152271 net income and the 21128244 cash balance on hand at the beginning of the fiscal year made a total of 45280515 available 25063717 of the available funds was expended in the year for current operating expenses 14473585 for outlay cost payments and 5743213 remained on hand June 30 1962 the end of the fiscal year The first lien on this remaining cash balance is for liquidation of outstand ing accounts payable and encumbrances in the amount of 2686999 and the remainder of 3056214 will be available for expenditure in the next fiscal period subject to budget reapprovals COMPARISON OF OPERATING COSTS Expenditures for operating the Training School for Girls White Division for the past three years are compared in the following statement839 DEPARTMENT OF PUBLIC WELFARE TRAINING SCHOOL FOR GIRLS ATLANTA YEAR ENDED JUNE 30 EXPENSE 1962 1961 1960 Personal Services 15829496 13844096 13283555 Travel Expense 56930 116002 97313 Supplies Materials 4243609 5125298 4897309 Communication 296538 321485 261524 Heat Light Power Water 1449346 1173248 1301271 Printing Publicity 42932 22859 2958 Repairs Alterations 385655 131179 190553 Rents 24525 28641 13350 Insurance Bondings 48168 12524 31919 Pensions To Ret System 1206853 5500 1049794 Indemnities 1114729 85036 Equipment 1428448 443795 615833 Miscellaneous 51217 49248 7590 Total Expense Payments 25063717 22388604 21838005 OUTLAY Buildings Improvements Personal Services 245803 1100021 Contracts 14049200 8381200 Equipment 178582 Total Cost Payments 39537302 31869825 21838005 Number of Employees End of Payroll Period 41 39 44 Average Number of White Girls in School Year Ended June 30 93 89 83 Annual Per Capita Cost Expense 269502 251557 263109 Outlay 155630 106531 425132 358088 263109PHB 840 DEPARTMENT OF PUBLIC WELFARE TRAINING SCHOOL FOR GIRLS ATLANTA PRIVATE TRUST AND AGENCY FUNDS Private Trust and Agency Funds held by the Training School for Girls White Division on June 30 1962 amounted to 303513 and consisted of 101065 in the Canteen Fund and 202448 in the Pupils Deposit Fund Books and records of these funds are handled at the Schools Business Office The Canteen Fund reflected a balance of 74830 at June 1 1961 which with receipts of 275590 in the fiscal period ended June 30 1962 made a total of 350420 to be accounted for From the 350420 total 249355 was expended for purposes as shown on page 4 of the within report leaving a balance of 101065 in the Canteen Fund Account at June 30 1962 A balance of 106035 was on hand in the Pupils Deposit Fund on July 1 1961 which with receipts of 766604 in the fiscal period ended June 30 1962 made a total of 872639 to be accounted for 670191 was withdrawn from the fund in the fiscal year and 202448 remained on hand June 30 1962 GENERAL Books and records of the Training School for Girls White Division are maintained in the Central Accounting Office of the Department of Public Welfare and were found in excellent condition Surety bond coverage is under schedule bond detail of which will be found in report of the Department of Public Welfare Benefits and Adminis trative Fund All receipts disclosed by examination have been accounted for and ex penditures for the period under review were within the limits of budget ap provals and supported by proper voucher Appreciation is expressed to the officials and staff of the Department of Public Welfare and the Training School for Girls White Division for the cooperation and assistance given the State Auditors office during this exami nation and throughout the year841 DEPARTMENT OF PUBLIC WELFARE Training School for Colored Girls Macon842 DEPARTMENT OF PUBLIC WELFARE TRAINING SCHOOL FOR COLORED GIRLS MACON RECEIPTS 1962 1961 INCOME FROM STATE REVENUE ALLOTMENTS Transfers Other Spending Units 52674364 7358537 NONINCOME Private Trust Funds 1020 CASH BALANCE JULY 1st Budget Funds 2133024 1010810 Total 54808408 8369347 PAYMENTS EXPENSE Personal Services 3199224 Supplies Materials 2717819 Communication 487 32 Heat Light Power Water 154846 Repairs 80964 Rents 78250 Insurance Pensions Benefits 284077 Equipment 245052 Miscellaneous 12900 Total Expense Payments 68 218 64 OUTLAY Buildings Improvements Personal Services 23 535 39 Contracts 34585859 NONCOST Private Trust Funds 1020 CASH BALANCE JUNE 30th Budget Funds 11046126 2133024 Total 54808408 8369347 28 268 83 24 230 44 493 93 1 358 53 990 06 742 35 3281 2 343 74 3 291 39 61115 62 363 23 843 DEPARTMENT OF PUBLIC WELFARE TRAINING SCHOOL FOR COLORED GIRLS MACON SUMMARY FINANCIAL CONDITION The Training School for Colored Girls which is under the control of the Department of Public Welfare ended the fiscal year on June 30 1962 with a cash surplus of 1282549 available for operations subject to budget ap provals after providing the necessary reserve of 3545836 for liquidation of accounts payable and purchase orders outstanding and reserving 6217741 for improvements AVAILABLE INCOME AND OPERATING COSTS Allotment of State Appropriation funds by the Department of Public Welfare to the School for current operations in the fiscal year ended June 30 1962 was 11900000 and for improvements 40803600 From the 52703600 received 17764 was transferred to the State Personnel Board for the pro rata cost of Merit System Administration and 11472 for State Employees Health Insurance leaving 52674364 net in come available to the Training School for Colored Girls The 52674364 net income and the 2133024 cash balance on hand at the beginning of the fiscal year made a total of 54807388 available 521864 of the available funds was expended in the year for budget approved items of expense 36939398 for outlay and 11046126 remained on hand June 30 1962 the end of the fiscal year The first lien on this remaining cash balance is for liquidation of outstand ing accounts payable and reserves for improvements and the remainder will be available for expenditure in the next fiscal period subject to budget re approvals COMPARISON OF OPERATING COSTS Expenditures for the operation of the Training School for Girls Colored Division for the past three years are compared in the following statement844 DEPARTMENT OF PUBLIC WELFARE TRAINING SCHOOL FOR COLORED GIRLS MACON YEAR ENDED JUNE 30 EXPENSE Personal Services Supplies Materials Communication Heat Light Power Water Repairs Alterations Rents Insurance Bonding Pensions To Ret System Equipment Miscellaneous Outlay Number of Employees on Payroll End of Payroll Period 12 Number of Colored Juvenile Delin quent Girls in School at June 30 41 Annual Per Capita Cost Exclusive of Outlay 166387 1962 1961 1960 31 992 24 28 268 83 24 217 42 27 17819 24 230 44 25 76019 487 32 493 93 548 05 1 548 46 1 358 53 1 561 93 809 64 990 06 684 48 782 50 742 35 558 76 3281 9223 2 840 77 2 343 74 1 742 71 2 450 52 3 291 39 1 071 07 129 00 61115 1 038 98 369 393 98 437612 62 62 363 23 57275 82 11 38 10 30 1 64114 1 909 19 GENERAL Books and records of the Training School for Colored Girls are kept in the Central Accounting Office of the Department of Public Welfare and were found in excellent condition Bond coverage is under schedule bond detail of which will be found in report on the Department of Public Welfare Benefits and Administrative Fund All receipts disclosed by examination have been accounted for and expendi tures for the period under review were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the officials and staff of the Department of Public Welfare and the Training School for Colored Girls for the cooperation and assistance given the State Auditors office during this examination and throughout the year8CT 845 DEPARTMENT OF PUBLIC WELFARE Training School for Boys MilledgevilleHiHa 846 DEPARTMENT OF PUBLIC WELFARE TRAINING SCHOOL FOR BOYS MILLEDGEVILLE RECEIPTS 1962 i96l INCOME FROM STATE REVENUE ALLOTMENTS Transfers Other Spending Units 834 648 27 834 017 71 Revenues Retained Earnings Corrections Service 36493 458 96 Total Income Receipts 83501320 83447667 NONINCOME Private Trust Funds 17 978 n 23 70213 CASH BALANCES JULY 1st Budget Funds 46324182 39425494 Private Trust Funds 6 766 03 Total132299926 125909093 PAYMENTS EXPENSE Personal Services 495 m 66 m xidvei 210736 2 182 00 Supphes Materials 19322626 156 294 50 Communication 4 058 90 Heat Llght Power Water 34 719 63 Publications Printing U8 03 J Re 75490 30321 Insurance 17 50 Indemnities 592 27 Pensions Benefits 41 Equipment 9g6 3g JJ Miscellaneous 141g M Total Expense Payments 828 019 78 9mW OUTLAY Buildings Improvements Personal Services 2aVXlVi 6038430 Supplies Materials 36 015 71 Contracts 18332204 Equipment 6 6n 41 NONCOST Private Trust Funds 882 25 593 gg CASH BALANCES JUNE 30th Budget Funds 21597665 46324182 Private Trust Funds 8 861 99 Total132299926 125909093847 DEPARTMENT OF PUBLIC WELFARE TRAINING SCHOOL FOR BOYS MILLEDGEVILLE CURRENT BALANCE SHEET JUNE 30 1962 ASSETS AVAILABLE CASH BUDGET FUNDS Operating Account 11076112 Division of Institutions Account 10521553 21597665 PRIVATE TRUST AND AGENCY FUNDS Canteen Fund 648550 Pupils Deposit Fund 237649 886199 224 838 64 LIABILITIES RESERVES AND SURPLUS LIABILITIES ACCOUNTS PAYABLE AND ENCUMBRANCES Operations Fund 9075931 RESERVES ALLOCATIONS Operations Fund 1509620 Improvements Fund 7838353 9347973 Private Trust and Agency Funds 886199 10234172 SURPLUS For Operations 31112 66 For Improvements 62495 3173761 224 838 64 848 DEPARTMENT OP PUBLIC WELFARE TRAINING SCHOOL FOR BOYS MILLEDGEVILLE SUMMARY FINANCIAL CONDITION The Training School for Boys Milledgeville which is under the con trol of the Department of Public Welfare ended the fiscal year on June 30 1962 with a cash surplus of 3173761 after providing the necessary reserve of 9075931 to cover outstanding accounts payable and encumbrances and reserving 9347973 for additions and improvements to be made at this School and 886199 for Private Trust and Agency Funds held on this date AVAILABLE INCOME AND OPERATING COSTS Allotment of State Appropriation funds by the Department of Public Welfare to the School in the year ended June 30 1962 was 82950000 for operations and 969005 for improvements In addition to the allotment of State Appropriation funds the School received 15625 from sales 9050 from maintenance and board and 11818 miscellaneous receipts making total receipts for the year 83955498 From the funds received 260351 was transferred to the State Personnel Board for the pro rata cost of Merit System Administration 164773 to the State Employees Health Insurance Fund and 29054 to the State Depart ment of Education leaving 83501320 net income available to the Training School for Boys Milledgeville The 83501320 net income and the 46324182 cash balance on hand at the beginning of the fiscal year made a total of 129825502 available 801978 of the available funds was expended in the year for budget approved items of current expense 25425859 for building and improve ments and 21597665 remained on hand June 30 1962 the end of the fiscal year The first lien on this remaining cash balance is for liquidation of 9075931 in outstanding accounts payable and encumbrances 9347973 is reserved for additions and improvements and the remainder of 3173761 represents funds which have been provided in excess of obligations incurred and will be available for expenditure in the next fiscal period subject to budget reapprovals COMPARISON OF OPERATING COSTS Expenditures for the past three years by the Training School for Boys Milledgeville are compared in the following statement849 DEPARTMENT OF PUBLIC WELFARE TRAINING SCHOOL FOR BOYS MILLEDGEVILLE YEAR ENDED JUNE 30 EXPENSE 1962 1961 1960 Personal Services 49587166 38817128 33899577 Travel Expense 210736 218200 166398 Supplies Materials 19322626 15629450 13456918 Communication 405890 342098 331622 Heat Light Power Water 3471963 3216286 3066785 Printing Publicity 111803 70648 63136 Repairs Alterations 1132448 451119 535909 Rents 75490 30321 18626 Insurance Bonding 1750 45161 203837 Pensions Ret System 4184290 3380911 2606134 Indemnities 59227 53575 3850 Equipment 4096638 1317855 1764914 Miscellaneous 141951 128014 149495 Total Expense Payments 82801978 63700766 56267201 OUTLAY Building Permanent Improvements 25425859 12848213 8363082 Total Cost Payments108227837 76548979 64630283 Number of Employees on Payroll at End of Payroll Period 139 131 111 Average Number of Boys in the School at Milledgeville in Year Ended June 30 404 400 393 Annual Per Capita Cost Exclusive of Outlay 204955 159252 143173 PRIVATE TRUST AND AGENCY FUNDS Private Trust and Agency Funds held by the Training School for Boys at Milledgeville on June 30 1962 amounted to 886199 and consisted of 648550 in the Canteen Fund and 237649 in the Pupils Deposit Fund Books and records of these two funds are handled at the Schools office in Milledgeville The Canteen Fund reflected a balance of 468559 at July 1 1961 which with receipts of 1130796 in the fiscal year ended June 30 1962 made a total of 1599355 to be accounted for1 850 DEPARTMENT OF PUBLIC WELFARE TRAINING SCHOOL FOR BOYS MILLEDGEVILLE From the 1599355 total 950805 was expended for purposes as shown on Page 4 of the within report leaving a balance of 648550 in the Canteen Fund account on June 30 1962 A balance of 208044 was on hand in the Pupils Deposit Fund on July 1 1961 which with receipts of 1529708 in the fiscal year ended June 30 1962 made a total of 1737752 to be accounted for 1500103 was withdrawn from the fund in the fiscal year and 237649 remained on hand June 30 1962 GENERAL Books and records of the general accounts of the Training School for Boys Milledgeville are maintained in the Central Accounting Office of the Department of Public Welfare in Atlanta and were found in excellent condition W E Ireland Superintendent of the Georgia Training School for Boys is bonded in the amount of 500000 as provided by law Bond 1133943 is written by the National Surety Corporation dated December 16 1948 and the condition of the bond is as follows The condition of the above bond is such that whereas the said W E Ireland has been appointed to the office of Superintendent of Georgia Training School for Boys effective as of January 1 1949 Now if the said W E Ireland shall faithfully account for all monies coming into his hands by virtue of his office and shall faithfully dis charge and perform fully all of the duties of the said office of Super intendent of Georgia Training School for Boys during the time he con tinues therein then the above bond to be void else to be in full force and effect Surety bond coverage of officials and employees of the School except that of W E Ireland as shown above is under schedule bond detail of which will be found in report of the Department of Public Welfare Benefits and Admin istrative Fund All receipts disclosed by examination have been accounted for and ex penditures for the period under review were within the limits of budget ap provals and supported by proper voucher Appreciation is expressed to the officials and staff of the Department of Public Welfare and the Training School for Boys Milledgeville for the cooperation and assistance given the State Auditors office during this ex amination and throughout the year9 851 DEPARTMENT OF PUBLIC WELFARE Training School for Boys Augusta852 DEPARTMENT OF PUBLIC WELFARE TRAINING SCHOOL FOR BOYS AUGUSTA RECEIPTS 1962 INCOME FROM STATE REVENUE ALLOTMENTS Transfers Other Spending Units 51074785 Revenues Retained Earnings Corrections Service 3961885 Total Income Receipts 550 366 70 NONINCOME Private Trust Funds 7980 CASH BALANCE JULY 1st Budget Funds 9322765 Total 643 67415 PAYMENTS EXPENSE Personal Services 13189031 Travel 70400 Supplies Materials 9581447 Communication 123608 Heat Light Power Water 413043 Repairs 316542 Rents 15000 Indemnities 207 50 Insurance Pensions Benefits 1038820 Equipment 2L742 66 Miscellaneous 89626 Total Expense Payments 27032533 OUTLAYS Lands Improvements Personal Services 2174907 Supplies Materials 2151467 Contracts 6407033 NONCOST Private Trust Funds 7980 CASH BALANCE JUNE 30th Budget Funds 26593495 Total 64367415 1961 256 500 00 40 461 60 296 961 60 57 681 21 354 642 81 90 930 06 145 13 70 577 90 1112 62 3411 22 2112 30 142 50 201 79 8 531 10 15 441 24 81 15 192 687 01 17 622 54 51 105 61 93 227 65 354 642 81wmt DEPARTMENT OF PUBLIC WELFARE TRAINING SCHOOL FOR BOYS AUGUSTA CURRENT BALANCE SHEET JUNE 30 1962 853 ASSETS AVAILABLE CASH Operating Account Division of Institutions Account 53 845 28 212 089 67 26593495 LIABILITIES RESERVES AND SURPLUS LIABILITIES Accounts Payable and Encumbrances Operations Fund 4159430 Improvements Fund 21378967 25538397 RESERVES None SURPLUS For Operations 1030820 For Improvements 24278 1055098 265 934 95854 DEPARTMENT OF PUBLIC WELFARE TRAINING SCHOOL FOR BOYS AUGUSTA SUMMARY FINANCIAL CONDITION The Training School for Boys Augusta which is under the control of the Department of Public Welfare ended the fiscal year on June 30 1962 with a cash surplus of 1030820 available for operations and 24278 avail able for improvements subject to budget approvals after providing the necessary reserves of 4159430 to cover accounts payable and purchase orders outstanding and reserving 21378967 for improvements to be made at the School AVAILABLE INCOME AND OPERATING COSTS Allotment of State Appropriation funds by the Department of Public Welfare to the School in the fiscal year ended June 30 1962 was 51116000 In addition to the allotment of State Appropriation funds the School re ceived 3961885 from sales and the U S Government making total re ceipts for the year 55077885 From the funds received 41215 was transferred to the State Personnel Board for State Employees Health Insurance leaving net income of 55036670 The 55036670 total income and the 9322765 cash balance on hand at the beginning of the fiscal year made a total of 64359435 available 27032533 of the available funds was expended in the year for budget approved items of expense 10733407 for improvements and 265 934 95 remained on hand June 30 1962 the end of the fiscal year The first lien on this remaining cash balance is for liquidation of 4159430 in accounts payable and purchase orders outstanding 21378967 is reserved for additions and improvements and the remainder of 1055098 represents funds which have been provided in excess of obligations incurred and will be available for expenditure in the next fiscal period subject to budget re approvals855 DEPARTMENT OF PUBLIC WELFARE TRAINING SCHOOL FOR BOYS AUGUSTA COMPARISON OF OPERATING COSTS Expenditures for the Training School for Boys Augusta for the past three years are compared in the following statement YEAR ENDED JUNE 30 EXPENSE 1962 1961 1960 Personal Services 13189031 9093006 12790577 Travel Expense 70400 14513 65506 Supplies Materials 9581447 7057790 4531348 Communication 123608 111262 95835 Heat Light Power Water 413043 341122 342266 Repairs Alterations 316542 211230 214107 Rents 15000 14250 3000 Insurance Bonding 20179 139733 Pensions Ret System 1038820 853110 1035035 Indemnities 207 50 Equipment 2174266 1544124 1055098 Miscellaneous 89626 8115 69855 Total Expense Payments 27032533 19268701 20342360 OUTLAY Bldgs Perm Improvements 10733407 6872815 820074 37765940 261415 16 21162434 Number of Employees on Payroll at End of Payroll Period 41 36 50 Average Number of Boys in School at Augusta Year Ended June 30 177 177 178 Annual Per Capita Cost Exclusive of Outlay 152726 108863 114283856 DEPARTMENT OF PUBLIC WELFARE TRAINING SCHOOL FOR BOYS AUGUSTA GENERAL Books and records of the Training School for Boys Augusta are kept in the Central Accounting Office of the Department of Public Welfare and were found in excellent condition Surety bond coverage is under schedule bond detail of which will be found in report of the Department of Public Welfare Benefits and Adminis trative Funds All receipts disclosed by examination have been accounted for and ex penditures for the period under review were within the limits of budget ap provals and supported by proper voucher Appreciation is expressed to the officials and staff of the Department of Public Welfare and the Training School for Boys Augusta for the coop eration and assistance given the State Auditors office during this examination and throughout the year 857 DEPARTMENT OF PUBLIC WELFARE Factory for the Blind Bainbridge858 DEPARTMENT OF PUBLIC WELFARE FACTORY FOR THE BLIND BAINBRIDGE RECEIPTS 1962 1961 INCOME FROM STATE REVENUE ALLOTMENTS Transfers Other Spending Units 16333175 19962733 Revenues Retained Earnings 142457415 100542384 Total Income Receipts158790590 120505117 NONINCOME Private Trust Funds 473057 395478 CASH BALANCES JULY 1st Budget Funds 19668694 13790062 Private Trust Funds 5631 43 06 Total178937972 134694963 PAYMENTS EXPENSE Personal Services 41275281 37275324 Travel 1149243 1198066 Supplies Materials 100587638 698962 45 Communication 382942 403097 Heat Light Power Water 915929 8 300 17 Publications Printing 69907 668 88 Repairs 4100136 615609 Rents 96 00 9g 5Q Indemnities 217708 2960 08 Pensions Benefits 3322478 30483 33 Equipment 428719 190583 Miscellaneous 709477 796465 Total Expense Payments1 531 690 58 1146 264 85 NONCOST Private Trust Funds 474174 3 941 53 CASH BALANCES JUNE 30th Budget Funds 25290226 19668694 Private Trust Funds 4514 56 31 Total178937972 134694963ra 859 department of public welfare Factory for the blind bainbridge current balance sheet JUNE 30 1962 ASSETS CASH ASSETS Cash in Bank 252 94740 OTHER ASSETS Accounts Receivable 169 455 71 Less Allow for Doubtful Accts 41 700 00 127 755 71 Inventories 30198035 42973606 682 683 46 LIABILITIES RESERVES AND SURPLUS LIABILITIES Accounts Payable 453303 Encumbrances 4846034 5299337 RESERVES Sales Tax to be Remitted 4514 SURPLUS For General Operations 19990889 Deferred Surplus Inventories and Accounts Receivable 42973606 629 644 95 682 683 46860 DEPARTMENT OF PUBLIC WELFARE FACTORY FOR THE BLIND BAINBRIDGE SUMMARY INTRODUCTION The within report covers an examination of both the records kept in the office of the State Department of Public Welfare in Atlanta covering the cash receipts and disbursements for the Factory for the Blind and the in come cost and inventory records maintained at the Factory in Bainbridge Georgia The Factory for the Blind was created by Legislative Act approved March 30 1937 which was amended February 14 1949 providing that the said Factory should be a State Institution under the control and direction of the State Department of Public Welfare Management of the Factory is by the Board of Managers appointed by the Governor composed of seven citizens of the State at least four of whom shall be experienced manufacturers interested in relief of the blind and one blind citizen of the State of Georgia and in addition thereto the following shall be exofficio members of the Board Director of the Board of Social Security State Treasurer State Superintendent of Schools Supervisor of Purchases Director of Division of Vocational Rehabilitation Members of the Board of Managers on June 30 1962 in addition to the exofficio members above were Hon Henry Tichenor Walton County Monroe Georgia Hon Robert T Davis Jr Muscogee County co Swift Spinning Mills Inc Columbus Georgia Hon Houston Jewell Walker County Chickamauga Georgia Hon Frank Gross Stephens County Toccoa Georgia Dr J T Holt Appling County Baxley Georgia Hon Walter McDonald Commissioner Public Service Commission Room 162 New State Office Bldg Atlanta Georgia Hon Tom J Vereen Colquitt County Moultrie Georgia861 DEPARTMENT OF PUBLIC WELFARE FACTORY FOR THE BLIND BAINBRIDGE FINANCIAL CONDITION The Factory for the Blind ended the fiscal year on June 30 1962 with surplus of 19990889 and had 42973606 invested in inventories and ac counts receivable after providing the necessary reserve of 5299337 to cover outstanding accounts payable and encumbrances and reserving 4170000 for doubtful accounts receivable and 4514 for sales tax collections to be remitted AVAILABLE INCOME AND OPERATING COSTS In the fiscal year ended June 30 1962 the Factory for the Blind received 16500000 from the Department of Public Welfare for operations 142326026 from sales of manufactured products 118250 from the Trainees Fund of the Division of Vocational Rehabilitation of the State Department of Education and 13139 for sales tax collections From the 158957415 received 36943 was transferred to the State Personnel Board for the pro rata share of the cost of Merit System Adminis tration and 129882 to the State Employees Health Insurance Fund leaving 158790590 net income available to the Factory for the Blind The 158790590 net income and the 19668694 cash balance at the beginning of the fiscal year made a total of 178459284 available 153169058 of the available funds was expended in the year for budget approved items of expense and 25290226 remained on hand June 30 1962 the end of the fiscal year The first lien on this remaining cash balance is for liquidation of accounts payable and encumbrances and the remainder will be available for expendi ture in the next fiscal period subject to budget reapprovals The net loss from operations in the fiscal year ended June 30 1962 by application of accounts receivable accounts payable and inventories to the cash receipts and disbursements was 7203158 as shown in the following statement of operations862 DEPARTMENT OF PUBLIC WELFARE FACTORY FOR THE BLIND BAINBRIDGE INCOME Collections in Period Sales of Manufactured Products i 423 260 26 Trainee Fees Vocational Rehab 1 l82 50 EarningsSalesTax m 39 1 Add Accts Receivable 63062 Net 127 755 n 1 552 329 86 Deduct Accts Receivable 7161 Net 13018972 Gross Sales and Income SLoTH COST Purchases and Cost Payments 1 531 690 58 Transfer to State Personnel Board 36943 Transfer to State Emp Health Ins FUnd 129882 1 533 358 83 Add Inventory 63061 26453692 Accts Pay and Encumb 63062 5299337 31753029 1 850 88912 Deduct Inventory 63062 30198035 Accts Pay and Encumb 7161 5473705 35671740 Net Cost of Sales 149417172 Net Loss from Operations 72o3158 RECONCILIATION WITH SURPLUS Surplus Beginning of Period Q8 KO Loss from Operations in Period f 464 644 95 Funds Transferred from the State Dept of Public Welfare for Operations 16500000 Surplus End of Period 629i64495863 DEPARTMENT OF PUBLIC WELFARE FACTORY FOR THE BLIND BAINBRIDGE Cost records maintained by the State Department of Public Welfare for the Factory for the Blind show a net loss of 6466012 for the years op erations The cost records may be reconciled with the net loss as shown above by adding depreciation to the loss deducting expenditures capitalized adding encumbrances as of July 1 1961 and deducting encumbrances as of June 30 1962 by making provision for doubtful accounts and considering debit to allowance for depreciation involving sale of equipment Encumbrances are not considered in the cost records as they are goods which have not actually been delivered They are considered in governmental accounting as they are considered to be a commitment of funds COMPARISON OF OPERATING COST PAYMENTS Expenditures of the Factory for the Blind for the past three years are compared in the following statement YEAR ENDED JUNE 30 EXPENSE 1962 1961 1960 Personal Services 41275281 37275324 40243512 Travel Expense 1149243 1198066 1274768 Supplies Materials 100587638 69896245 66233055 Communication 382942 403097 418006 Heat Lights Power Water 915929 830017 880403 Printing Publicity 69907 66888 120870 Repairs 4100136 615609 1026231 Rents 9600 9850 2400 Insurance Bonding 222466 Indemnities 217708 296008 74643 Pensions Ret System 3322478 3048333 3181625 Equipment 428719 190583 1153175 Miscellaneous 709477 796465 1133752 Total Expense Payments1 531 690 58 1146 264 85 1159 64906 Number of Employees on Payroll June 30 175 179 178 Average Number of Blind Persons Employed in the Factory for the Blind in Year Ended June 30 116 121 136864 DEPARTMENT OF PUBLIC WELFARE FACTORY FOR THE BLIND BAINBRIDGE GENERAL Books and records of the Factory for the Blind have been well kept All receipts disclosed by examination have been accounted for The expendi tures for the period under review were within the limits of budget approvals and supported by proper voucher Surety bond coverage is under schedule bond detail of which will be found in report of the Department of Public Welfare Benefits and Administrative Fund Appreciation is expressed to the officials and staff of the Department of Public Welfare and the Factory for the Blind for the cooperation and as sistance given the State Auditors office during this examination and through out the year865 SUPERVISOR OF PURCHASES MjkiaaikliU 866 SUPERVISOR OF PURCHASES RECEIPTS 1962 1961 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 24000000 22500000 Budget Balancing Adjustment 257232 02 TransfersOther Spending Units 72149 55392 Total Income Receipts 24329381 22444610 NONINCOME Private Trust Funds i 60902 1 818 75 CASH BALANCE JULY 1st Budget Funds 138170 259765 Total 24628453 22886250 PAYMENTS EXPENSE Personal Services 19052247 17319319 Travel 413203 389808 Supplies Materials 582079 494978 Communication 1449935 13 90871 Publications Printing 691331 1050285 Repairs 246206 95902 Rents 15600 15300 Insurance 24161 14333 Pensions Benefits 1555872 1396829 Equipment 127462 266780 Miscellaneous 132370 131800 Total Expense Payments 24290466 22566205 NONCOST Private Trust Funds 160902 181875 CASH BALANCE JUNE 30th Budget Funds 177085 138170 Total 24628453 22886250JliSi ma 867 SUPERVISOR OF PURCHASES SUMMARY FINANCIAL CONDITION The office of the Supervisor of Purchases ended the fiscal year on June 30 1962 with a cash surplus of 178040 No accounts payable or other liabilities were reported AVAILABLE INCOME AND OPERATING COSTS State Appropriation for the operation of the office of the Supervisor of Purchases for the year ended June 30 1962 was 24000000 To meet ex penditures approved on budget 257232 was transferred from State Emer gency Fund as a special appropriation as provided by law making available appropriations of 24257232 In addition to the 24257232 funds provided as the current years appro priation 200835 was transferred from the State Department of Public Defense making total receipts of 24458067 From the 24458067 total income received 63746 was transferred to the State Personnel Board for the pro rata cost of Merit System Administration and 64940 for the Employees Health Insurance Fund leaving net income of 24329381 The 24329381 net income and the 138170 cash balance on hand at the beginning of the fiscal year made a total of 24467551 available with which to meet the years operating expenses 24290466 of the available funds was expended in the year for budget approved items of expense and 177085 remained on hand June 30 1962 andwill be available for expenditure in the next fiscal period subject to ap provals COMPARISON OF OPERATING COSTS Expenditures for the operating costs of the office for the past three years are compared in the following statement868 SUPERVISOR OF PURCHASES YEAR ENDED JUNE 30 EXPENDITURES Personal Services Travel Expense Supplies Materials Communication Printing Publicity Repairs Rents Insurance Bonding Pensions For Retirement Equipment Miscellaneous 1962 1961 1960 19052247 173 19319 162 386 55 4132 03 3 898 08 3 779 21 5 82079 4 949 78 6 688 60 14 499 35 13 908 71 13 907 09 6 913 31 10 502 85 7 869 99 2 462 06 959 02 70619 156 00 15300 14400 241 61 143 33 7860 15 558 72 13 968 29 12 666 82 1 274 62 2 667 80 4 127 94 1 32370 1 31800 1 088 00 24290466 225 66205 213 442 99 Number of Employees on Payroll June 30 37 36 37 Mr Alvan C Gillem Jr has filed bond as Supervisor of Purchases for I 1500000 as required by law written by the Travelers Indemnity Company I bond 903395 dated November 17 1960 The condition of the obligation of I this bond is as follows Now therefore the condition of this obligation is such that if the above bounded Principal shall from the 17th day of November 1960 to the I 17th day of November 1961 and until his successor has been duly ap I pointed and qualified faithfully perform and discharge all of the duties and obligations of his said Office and shall faithfully and honestly ac count for all moneys securities and other property that may come into the possession custody or control of said Principal and it is under stood and agreed that the provisions of Section 89416 of the Code of Georgia Annotated as they now exist or as they may be amended are hereby made applicable to said Principal and said provisions are in corporated herein as conditions of this bond to the same extent as though specifically set forth herein then in such event this Bond to be void otherwise to remain in full force and effect Mr Thomas B McDorman is bonded for 1500000 as Assistant Super visor of Purchases with the Travelers Indemnity Company bond 786602 dated October 21 1959 The condition of the obligation of this bond is as followsmi 869 SUPERVISOR OF PURCHASES Now therefore the condition of this obligation is such that if the above bounded Principal shall from the 1st day of October 1959 and until his successor has been duly appointed and qualified faithfully perform and discharge all of the duties and obligations of his said Office and shall faithfully and honestly account for all moneys securities and other property that may come into the possession custody or control of said Principal and it is understood and agreed that the provisions of Section 89416 of the Code of Georgia Annotated as they now exist or as they may be amended are hereby made applicable to said Principal and said provisions are incorporated herein as conditions of this bond to the same extent as though specifically set forth herein then in such event this Bond to be void otherwise to remain in full force and effect Public Employees Blanket Bond coverage on employees of the office of Supervisor of Purchases was with the Travelers Insurance Company through May 14 1962 On that date it was changed to the American Casualty Com pany Bond No 437741 Insurance agreement of this bond is as follows Faithful performance blanket position bond coverage 2500000 4 Loss caused to the insured through the failure of any of the em ployees acting alone or in collusion with others to perform faith fully his duties or to account properly for all monies and property received by virtue of his position or employment during the bond period The amount of indemnity on each of such employees being the amount stated in the Table of Limits of Liability applicable to this Insurance Agreement 4 In the fiscal year ended June 301962 Mr John T Jones paid 755 Federal Excise Tax on an airline ticket to Washington D C Also in the same period Mr Charles G Duncan paid 200 in Bridge Toll fees Since these are im proper expenditures the above amounts should be refunded by the respective employees and deposited to the Supervisor of Purchases account All receipts disclosed by examination have been accounted for and expendi tures for the period under review within the limits of budget approval and supported by proper voucher with exceptions as noted Appreciation is expressed to the Supervisor of Purchases and the staff of this office for the cooperation and assistance given the State Auditors office during this examination and throughout the year 871 GEORGIA REAL ESTATE INVESTMENT BOARD 00 2198825 2198825 942423 3141248 872 GEORGIA REAL ESTATE INVESTMENT BOARD RECEIPTS 1962 1961 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 00 Revenues Retained Earnings 874000 Total Income Receipts 8 740 00 CASH BALANCE JULY 1st Budget Funds 2014124 28 881 24 PAYMENTS EXPENSE Personal Services 8237 50 Travel Expense 29810 Supplies Materials 2822 Communication 329 95 Printing Publications Repairs Insurance 5000 Equipment 141540 Miscellaneous 2 40 Total Expense Payments 10 361 57 CASH BALANCE JUNE 30th Budget Funds 1851967 2888124 3141248 10 225 00 590 64 80 46 211 59 61 00 4900 3830 750 775 11 271 24 20141 24 873 GEORGIA REAL ESTATE INVESTMENT BOARD SUMMARY INTRODUCTION The Georgia Real Estate Investment Board was created by Act of the General Assembly approved March 23 1960 and is composed of five members appointed by the Governor Provisions of the Act of the General Assembly creating the Board are quoted in part as follows Section 2 The Georgia Real Estate Investment Board shall have the following powers duties and authority a To prevent through the provisions of this Act the loaning or in vestment of money in real estate loans or real estate loan commitments or real estate investments by any of the State Retirement Systems or State Annuity and Benefit Funds or similar State systems or funds created by the General Assembly of Georgia in any speculative manner which might en danger the rights and property of the members of said systems and funds Section 8 That the State Budget Bureau shall make available to the Georgia Real Estate Investment Board the sum of ten thousand 1000000 dollars as an initiatory revolving fund but shall make no further State funds available Each and every applicant making application to the Georgia Real Estate Investment Board for approval of a loan shall accompany said appli cation with a certified check in the amount of onehalf of one per cent 1 of the total amount of the loan requested Members of the Georgia Real Estate Investment Board appointed under provision of Legislative Act of March 23 1960 are as follows W Clair Harris Chairman Winder Georgia C Jay Smith ViceChairman Newnan Georgia Wm C Clary SectyTreas Toccoa Georgia Thomas E Greene Jr Macon Georgia Rosser Little Marietta Georgia874 GEORGIA REAL ESTATE INVESTMENT BOARD FINANCIAL CONDITION The Georgia Real Estate Investment Board had a surplus of 1859984 on June 30 1962 available for operations subject to budget approvals after reserving 8112 for State and Federal Income Taxes held on this date AVAILABLE INCOME AND OPERATING COSTS 874000 was received from loan application fees in the fiscal year ended June 30 1962 The 874000 income together with the balance of 2014124 on hand at July 1 1961 made a total of 2888124 to be accounted for 336157 was expended in the period under review for expenses of operat ing the Board leaving a balance of 1851967 on hand June 30 1962 GENERAL Checks are signed by the office Secretary and either the Chairman or SecretaryTreasurer of the Board W Clair Harris is bonded as Chairman of the Georgia Real Estate Invest ment Board in the amount of 500000 Bond is written by the Royal Indemnity Company bond 324 757 dated June 16 1961 and the condition of the obligation is as follows Now therefore if the said Principal shall well and faithfully perform all and singular the duties incumbent upon him by reason of his election or appointment as said ChairmanGeorgia Real Estate Investment Board except as hereinafter limited and honestly account for all moneys coming into his hands as said ChairmanGeorgia Real Estate Invest ment Board according to law then this obligation shall be null and void it is otherwise to be and remain in full force and virtue William C Clary Jr is bonded for 500000 as SecretaryTreasurer of the Georgia Real Estate Investment Board Bond is written by the United States Fidelity and Guaranty Company dated June 30 1960 and covers faithful performance of duties Premium has been paid on this bond to December 31 1962 Lawrence J McEvoy Executive Secretary of the Board is not bonded nor is the office Secretary who signs checks of the Board87 GEORGIA REAL ESTATE INVESTMENT BOARD The examiners noted in the course of the examination that Board Members had been overpaid 8017 for traveling expenses in the year under review These overpayments were due to charging ten cents per mile car expense when the State limit at that time was six cents per mile and the charging of storage and parking fees which is not allowable under State law When informed of these overpayments the Board Members immediately refunded the overpayments and these receipts will be reflected in the next report of examination Appreciation is expressed to the members officials and employees of the Georgia Real Estate Investment Board for the cooperation and assistance given the State Auditors office during this examination and throughout the vear877 DEPARTMENT OF REVENUE878 DEPARTMENT OF REVENUE RECEIPTS 1962 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 667000000 Budget Balancing Adjustment 157698057 Revenues Retained Taxes Retained at Source 668333938 Transfers Other Spending Units 2168211 Total Income Receipts 14 908 63784 NONINCOME State Revenue Collections Unfunded 120 541 32 Private Trust Funds 19478432 CASH BALANCES JULY 1st Budget Funds 17159911 State Revenue Collections Unfunded 55193 72 Private Trust Funds 658946 Total 1545734577 PAYMENTS EXPENSE Personal Services Departmental 458931968 Retained at Source 6 683 339 38 Travel 57777078 Supplies Materials 12555094 Communication 227 12386 Heat Light Power Water 289895 Publications Printing 62790395 Repairs 16 34217 Rents 26122456 Insurance 3559481 Indemnities 2502568 Pensions Benefits 53470902 Equipment 73 977 is Miscellaneous 42 651 45 Grants to Civil Divisions 56845475 Total Expense Payments 14 391 88716 NONCOST Private Trust Funds 19526561 CASH BALANCES JUNE 30th Budget Funds 68834979 State Revenue Collections Unfunded 17573504 Private Trust Funds 6 10817 Total 1545734577 1961 5 288 000 00 1 383 379 70 6 259 365 43 7 465 23 1292327990 2468823 647 363 69 56 462 55 79 881 95 32 43719 1371473705 4 064 491 91 6 259 365 43 507 437 92 123 115 42 200 81318 4 547 09 607 566 24 13 956 28 270 349 99 17 959 90 25 036 36 477 585 43 192 836 42 43 081 77 12 808 143 34 673 211 42 171 599 11 5519372 6 589 46 13 714 737 05 y M DEPARTMENT OF REVENUE CURRENT BALANCE SHEET JUNE 30 1962 ASSETS CASH ASSETS Available Cash Budget Funds Revenue Collections Cash on Hand and in Banks Collections Due from County Tax Officials W J Pollock Brooks County Tag Sales J T Hobbs Laurens County Tag Sales 3301225 Property Tax Returned Checks 75837 J L Futch Tag Agent Valdosta Collection Service on Returned Check 1958 117 277 20 2 210 68 33 770 62 1267 Priv Trust or Agency Funds Accounts Receivable Revenue Collections Due from Jim E Jones Former Dir of the Motor Fuel Tax Unit See Report for Year Ended June 30 1960 879 688 349 79 153 27117 17 572 04 859193 00 69 610 40 928 803 40 LIABILITIES RESERVES SURPLUS CASH LIABILITIES Accounts Payable Employees Contrib Ret and Soc Sec RESERVES Budget Funds For Grants to CountiesRevaluation Program For Title Law Operations Revenue Collections To Be Transferred to State Treasury Private Trust or Agency Fund 92 699 76 66 479 75 314 960 25 165 000 00 222 881 57 17 572 04 159 179 51 720 413 86 SURPLUS Available for Operations Approval Subject to Budget 49 21003 928 803 40 DEFERRED ASSETS Due from Counties for Grants Loans for Revaluation and Equalization Program 56845475880 DEPARTMENT OF REVENUE SUMMARY FINANCIAL CONDITION The State Department of Revenue ended the fiscal year on June 30 1962 with a surplus of 4921003 in operating funds after providing reserves of 9269976 for liquidation of outstanding accounts payable 6647975 for employers contribution on Employees Retirement and Social Security cost 31496025 for Grants Loans to Counties under the Revaluation and Equalization Program 16500000 for expense of the new Motor Vehicle Title Registration Program 22288157 for Revenue Collections to be trans ferred to the State Treasury and 1757204 for Private Trust or Agency Funds on hand as follows 610817 for adjustment account for County Motor Vehicle Tag Sales and 2246387 for funds held in escrow less 1100000 advance to Employees Retirement System for Tax Officials retirement The 1100000 advance to EmployeesRetirement System for County Tax Officials retirement contributions is adjusted in the quarterly reports as collections are made from County Tax Officials for their contributions The deferred assets of 56845475 represent Grants or Loans to Counties under Act of General Assembly approved February 28 1961 Georgia Laws 1961 Page 107 for revaluation and equalization of taxable property in the Counties The amount due by the Counties is to be repaid in four yearly installments Seventeen of the States one hundred fiftynine Counties partic ipated in the program during the year under review REVENUE COLLECTIONS This Department is the principal tax collecting agency of the State Government In the year ended June 30 1962 the Department collected or had ac counting control of 39040125274 of which 39645505 was from business license taxes 1854071889 nonbusiness license taxes 211412724 cor poration franchise taxes 163519847 estate taxes 6855786780 income taxes 154265186 property taxes 29738124703 from taxes based on sales and 23298640 from earnings fines and forfeits The gross revenue collections of the Department of Revenue for the past three years before deduction of collection cost retained at the source are compared in the following statement881 DEPARTMENT OF REVENUE YEAR ENDED JUNE 30 REVENUE COLLECTIONS 1962 1961 I960 Taxes Based on Sales Sales and Use Tax162 000020 60 152 461 800 35 150 629 01977 Alcoholic Beverages Beer 982331715 867361366 828494454 Liquor 1159125801 1059653261 1058075569 Wine 134146456 135101251 139606327 Cigar and Cigarette 21 818 46748 21173740 87 20 243 88477 Kerosene 38355915 42896104 49787640 Motor Fuel 9042316008 8649566705 8478542521 Subtotal297 381 247 03 281 181 328 09 276 417 969 65 Business License Taxes 39645505 39877350 36288850 NonBusiness License Motor Vehicle License Tags 18540718 89 17 337 474 45 16 77815602 Corporation Franchise Tax 211412724 198144815 191319114 EstateTax 163519847 104331355 98161858 Income Tax 6855786780 7694918465 6009260969 Property Tax 154265186 145233080 135839695 Earnings 18548208 17365556 18244765 Fines and Forfeits 4750432 16516674 7939230 Total390 401 252 74 380 682 675 49 358166 670 48 The fees and allowances authorized by law to the Collectors of State Revenue before the revenue reaches the Department of Revenue and which are deducted from the various revenue sources are as follows YEAR ENDED JUNE 30 FOR COLLECTING 1962 1961 Sales and Use TaxSellers4 670 87945 4 397 621 99 Cigar and Cigarette Dealers 52347461 45020039 Wine TaxDealers 3986362 4077722 Motor FuelDistributor 78683225 75311749 Kerosene Distributor 394714 471501 Motor Vehicle TagsCounty Agts 55790725 52541775 Property TaxDigest Accts and Intangible Tax 5799435 4744455 Occupation TaxCounty Collectors 155905 183530 642 457 72 6 221 129 70 FOR ASSESSING Property TaxDigest Accts County Tax Collectors 40 881 66 38 235 73 1960 351 981 72 427 597 39 42 061 34 736 692 86 4 942 73 511 026 75 46 723 76 1 407 30 122 433 85 35 873 98 Totals668333938 625936543 158 307 83882 DEPARTMENT OF REVENUE The revenue collections compared in the foregoing statements are net after deducting the following refunds made through the State Treasury to taxpayers as authorized by law YEAR ENDED JUNE 30 1962 Retailers Gasoline Tax 738 218 90 Farm Use Gasoline Tax 1 792 36808 Watercraft Users Gas Tax 10 492 38 Aircraft Users Gas Tax 33914790 Motor Carriers Gas Tax 36019870 Other Gasoline Tax Refund 7064 93 Motor CarriersReg Fees 56521 Refunds Cancelled 703241 Corporation Income Tax 495 378 29 Individual Income Tax7 972 934 73 Property Tax 185229 Estate Tax 1840369 Corporation Franchise Tax 898 61 Occupation Tax 1300 1961 759 598 58 1 814 060 70 10 019 40 313 223 68 302 826 35 00 453 36 1 707 71 897 274 39 2 010 632 67 1174 94 5 565 41 1 234 03 1960 759 738 54 1 774 39113 9 316 10 300134 50 263 361 07 00 37400 2 522 10 224 639 20 327 030 59 1 938 73 3 974 40 1 961 75 4400 11 730 504 30 6 114 355 80 3 664 381 91 In addition to refunds paid through the State Treasury the Department of Revenue makes refunds to taxpayers to correct errors in payments for motor vehicle tags for beer liquor wine cigar and cigarette licenses and stamps liquor warehouse charges and sales tax DISPOSITION OF REVENUE COLLECTIONS The 39040125274 revenue collected in the fiscal year ended June 30 1962 together with 3002613 held by the Department at the beginning of the period made a total of 39043127887 to be accounted for Of this 39043127887 in revenue funds 38359466832 was funded in the State Treasury 668333938 was retained as collecting and assessing fees and allowances by outside agencies and 15327117 remained on hand June 30 1962 to be paid into the State Treasury in the next fiscal period In addition to the 15327117 in revenue collections held by the Depart ment of Revenue on June 30 1962 to be transferred to the State Treasury there is an account receivable of 6961040 due from Jim E Jones former Director of the Motor Fuel Tax Unit of the Department of Revenue for public funds embezzled andor fraudulently diverted to his personal use883 DEPARTMENT OF REVENUE A special audit was made of the Motor Fuel Tax Units accounts and a report thereof filed dated April 24 1959 covering a shortage of 8057397 of which 1096357 was recovered in the fiscal year ended June 30 1960 AVAILABLE INCOME AND OPERATING COSTS State Appropriation for operating the Department of Revenue in the year ended June 30 1962 was 667000000 To meet expenditures approved on budget this was increased to 824698057 by transfer of 69356557 from the State Emergency Fund as authorized by law for Operations and 88341500 for Grants Loans to Counties for Revaluation and Equali zation of Taxable Property In addition to the 824698057 provided as the current years appropri ation 1146178 was received from the Department of Labor Employment Security Agency for expense of collecting delinquent accounts making total receipts for the fiscal year 825844235 From the 825844235 received 1777323 was transferred to the State Personnel Board for the pro rata expense of Merit System Administration and 1537066 for Employees Health Insurance Fund leaving net income of 822529846 The net income of 822529846 and the 17159911 cash balance on hand at the beginning of the fiscal period made a total of 839689757 available to cover the expense of operating the Department of Revenue in the fiscal year ended June 30 1962 714009303 of the available funds was expended in the year for budget approved items of expense 56845475 Grants to Counties Loans for Revaluation and Equalization and 68834979 remained on hand June 30 1962 the end of the fiscal period In addition to the 714009303 expenses paid by the Department from its Operating Accounts there is also considered as cost the 668333938 fees and allowances retained at the source by outside agencies as provided by law COMPARISON OF OPERATING COSTS Operating Costs of the Department for the past three years are compared in the following statement884 DEPARTMENT OF REVENUE YEAR ENDED JUNE 30 EXPENDITURES 1962 1961 I960 BY DEPARTMENTAL UNITS Executive Office 16455805 13421253 14132093 General 25431117 22269923 16193632 Miscellaneous Tax 37570228 33914929 26763732 Fuel Oil Inspection 9891071 9008144 8337086 Income Tax 147438557 133345296 121010945 Alcohol Tax 88611834 81193118 76554622 Motor Fuel Tax 40943149 38345026 35763685 Motor VehicleTag 92393846 83735796 69079347 Property Tax 28429190 24289978 21442371 Sales Tax 183244055 176779767 165369444 Fraud and Intelligence 6054479 4592735 3675910 Data Processing 21128660 17378388 1144545 Subtotal6 975 919 91 6 382 743 53 5 594 674 12 County Tax Officials Retirement 16417312 16603438 15093885 Grants to Counties Revaluation and Equalization Program 56845475 7 708 547 78 6 548 777 91 5 745 612 97 BY OBJECT OF EXPENDITURE Personal Services4 589 319 68 Travel Expense 57777078 Supplies 12555094 Communication 22712386 Heat Light Water 289895 Printing and Publicity 627 903 95 Repairs and Alterations 1634217 Rents 26122456 Insurance and Bonding 35 594 81 PensionsRetirement 534 709 02 Indemnities 2502568 Equipment 7397718 Miscellaneous 42 65145 7140 093 03 Grants to Counties Revaluation and Equalization Program 56845475 4 064 491 91 507 437 92 123115 42 200 81318 4 547 09 607 566 24 13 956 28 270 349 99 17 959 90 477 585 43 25 036 36 192 836 42 43 081 77 3 680 04716 49715727 113 845 25 162 826 35 4 615 66 535 407 38 16 334 78 121 539 85 22 576 21 431 856 38 13 537 03 141 634 50 3 635 15 6 548 777 91 5 745 012 97 Fees and Allowances Retained at Source by Collecting Agencies Number of Employees on Payroll June 30 7 708 547 78 668333938 625936543 615830783 14 391 88716 12 808 143 34 11 903 320 80 1101 1043 956885 DEPARTMENT OF REVENUE The cost to collect 39040125274 revenue in the period under review was 714009303 in direct expense of the Revenue Department or 1829 of total collections Fees and allowances allowed by law and retained by outside collecting agencies before the funds reached the Revenue Department amounted to 668333938 or 1712 of the total collections making total cost of collecting the revenue 1382343241 which is 3541 of the total collections In the fiscal year ended June 30 1961 revenue collections were 38068267549 and were collected at a departmental cost of 654877791 or 1720 and fees and allowances retained by outside agencies amounted to 625936543 or 1644 making the total collection cost 1280814334 or 3364 of the total collections In the fiscal year ended June 30 1960 revenue collections were 35816667048 and were collected at a departmental cost of 574501297 or 1604 and fees and allowances retained by outside agencies amounted to 615830783 or 1719 making the total collection cost 1190332080 or 3323 RETURNED CHECKSSALES TAX DIVISION Excellent records are kept for handling of returned checks in the Sales Tax Unit and these records show the following transactions for the fiscal year ended June 30 1962 Returned Checks on Hand July 1 1961 2889888 Checks Returned in Year ended June 30 1962 609 54810 638 446 98 Less Returned Checks Collected through Revolving Fund 584957 15 Returned Checks Charged to General Account ing Office for Collection 2744858 61240573 Returned Checks on Hand June 30 1962 2604125 In collecting the returned checks an additional 8594544 was collected for penalties interest and additional tax from those who had given the original bad check RETURNED CHECKSINCOME TAX DIVISION Since the adoption of the revolving fund method there has been a vast improvement in the keeping of records of returned checks886 DEPARTMENT OF REVENUE A summary of transactions involving returned checks in the Income Tax Division for the fiscal year ended June 30 1962 follows Returned Checks on Hand July 1 1961 Add Checks Returned in Year ended June 30 1962 Less Checks Redeemed in Year ended June 30 1962 Checks Charged back to the Taxpayers Acct Checks Charged to Suspense Accounts Returned Checks on Hand June 30 1962 28 551 91 85 659 63 114 211 54 76 973 15 24 007 17 319 86 101 300 18 12 911 36 In collecting returned checks an additional 309025 was collected for penalties from those who had given the original bad checks MOTOR VEHICLE TAX TAG UNIT In the examination of the tag sales in the office of the Department of Revenue it was found that the tags were not sold in numerical order by class This made it very difficult for this Department to check the various class of tags to be sure that all tags were properly accounted for There were 74 1961 tags that were not accounted for as having been sold or on hand These 74 tags represent 914350 in revenue if they had been sold at the full price required for each class The price of certain tags is reduced to threefourths of the original price on May 1 and to onehalf on August 1 and to onefourth on November 1 of each year There were 41 1962 tags that were unaccounted for at the time this examination was completed that would have a value of 27380 had they been sold at the prescribed rate A list of these missing tags is included in Schedule B of the unit report and has been furnished the Director of the Motor Vehicle Tax Unit A care ful search of the office and sales records is to be made by the staff of the Unit to see if these tags can be located or accounted for A number of tags that were first reported missing were accounted for before the completion of this examination leaving the list included in the report as still missing on Septem ber 4 1962 The tag inspectors should be furnished a list of the 1962 missing tags as some of these tags could be in use by anyone getting the tag im properly It is strongly recommended that corrective measures be taken to insure a proper accounting for all tags that all sales be made in numerical order by class and all unsold tags be stored in a safe place One person should be887 DEPARTMENT OF REVENUE charged with the responsibility of accounting for all tags handled by the office in the Revenue Department just as the County Tag Agent is responsible for the tags that are sent to his county for sale The Tag Unit held 334700 in returned checks as of June 30 1962 that are included as a part of the cash balance as of that date A number of these checks were on hand at the beginning of the period Every effort should be made to collect these checks A shortage has been reported in the Tag Account of T J Hobbs Tax Commissioner of Laurens County in the sum of 3301225 This account is in the hands of the State Attorney General for settlement The office of the Tax Commissioner of Brooks County Mr W J Pollock was burglarized and 221068 in tag sales was reported as missing from the office This account is in the hands of the State Attorney General for settle ment These tag agents are under bond written by the Peerless Insurance Com pany of Keene New Hampshire Bond No 248389 Mr Hobbs bond is for 2500000 and Mr Pollocks bond is for 1500000 SALES TAX UNIT A detailed check was made of all receipt books issued to the various Sales Tax Regional Offices and all receipt numbers were accounted for The 25967 shown in last report as unaccounted for by Agent Bucky Howe of the Macon Regional Office was accounted for in this period Receipt numbers 111757 through 111800 reported missing in the audit report for year ended June 30 1959 and receipt numbers 108786 and 108788 through 108800 reported missing in the audit report for the year ended June 30 1958 are still unaccounted for at the close of the present audit The internal control and check system as employed by the Sales and Use Tax Unit of the Department appears to be in good order Once a return gets into the office of the Sales and Use Tax Unit of the Department of Revenue it would be difficult for anyone to make any alterations to records unless there were several persons in collusion INCOME TAX UNIT An examination of the accounting methods employed by this Unit were found in good order Internal checks are made to insure a proper handling of all funds and tax returns coming into the officeDEPARTMENT OF REVENUE Since the withholding tax plan was adopted the number of tax refunds has steadily increased A separate bank account is maintained for refunds of withholding tax from the normal income tax refunds The large volume of checks written on this account presents a problem in reconciling the bank ac count each month Utilization of machine reconciliation should help with this task Refunds checks not presented within a specified time are cancelled and the funds returned to the State Treasury The taxpayer is then required to file a new claim for the refund as required by law MOTOR FUEL TAX UNIT No change was made in this period of the 6961040 due from Jim E Jones former Director of the Motor Fuel Tax Unit This account is in the hands of the Law Department for settlement See special report dated April 24 1959 for details covering this item Recommendations were made to improve the accounting system of this Unit in regards to truck registration and sale of decals PEOPERTY TAX UNIT The Property Tax Unit holds returned checks in the sum of 75837 given by Mr J T Hobbs former Tax Commissioner of Laurens County to apply on his 1961 tax digest account Mr Hobbs has been relieved as Tax Com missioner indicted tried and convicted of misappropriating public funds to his personal use These checks along with other funds due the State by Mr Hobbs have been turned over to the State Attorney General for settle ment Mr Hobbs as Tax Commissioner of Laurens County was under bond of 430000 written by the U S Fidelity and Guaranty Company GENERAL A Fraud and Intelligence Unit has been set up in the Revenue Depart ment to make investigations of any misconduct or wrongdoing on the part of any of the employees of the Department or anyone dealing with the Department A special employee of the Department was assigned the duty to check all expense accounts submitted by employees to determine if any illegal or ex cessive items were charged on the expense report or if the mileage claimed was correct and to determine whether expense reports conformed to the travel regulations set up by the Revenue Commissioner889 DEPARTMENT OF REVENUE Act of the General Assembly approved February 21 1951 provides that the State Revenue Commissioner shall give bond payable to the State in the amount of 7000000 and the same Act provides that the Deputy State Revenue Commissioner shall give bond in the same amount as the State Revenue Commissioner State Revenue Commissioners have been bonded for 10000000 since 1948 although the increase from 7000000 to 10000000 was not required by law until Act of the General Assembly was passed and approved February 27 1962 Georgia Laws 1962 Page 123 Mr Dixon Oxford was appointed Commissioner of Revenue on January 13 1959 and filed bond for 10000000 written by the Maryland Casualty Company dated December 15 1958 The condition of this bond is Whereas the said C Dixon Oxford has been appointed by the Governor of the State of Georgia to the office of Commissioner of Revenue of the State of Georgia for a term of four 4 years beginning on the 13th day of January 1959 and ending on the 13th day of January 1963 Now if the said C Dixon Oxford shall faithfully discharge all the duties of said office of Commissioner of Revenue of the State of Georgia during the time he continues therein or discharges any of the duties thereof then the above bond to be void else to be in full force Mr Dan W Greer resigned as Deputy Commissioner of Revenue as of July 31 1961 Mr Jack C Hodgkins was appointed Deputy Commissioner effective October 1 1961 The surety bond of the Deputy Commissioner of Revenue is a position bond and is written for 10000000 by the Fidelity and Casualty Company of New York dated January 1 1960 and covers the period from the 1st day of January 1960 through the 13th day of January 1963 The condition of this bond with the name of Mr Hodgkins substituted by endorsement is Whereas the said W Dan Greer has been appointed by the State Revenue Commissioner to the office of Deputy Commissioner of Revenue of the State of Georgia for a term beginning on the 1st day of January 1960 and ending on the 13th day of January 1963 unless sooner terminated by the State Revenue Commissioner at his pleasure Now if the said W Dan Greer shall faithfully discharge all the duties of said office of Deputy Revenue Commissioner of the State of Georgia during the time he continues therein then the above bond to be void else to be in full force890 DEPARTMENT OF REVENUE In order to comply with provisions of Code Section 89800 and more adequately protect the State the two bonds referred to covering Mr Dixon Oxford as Revenue Commissioner and Mr Jack Hodgkins as Deputy Revenue Commissioner should be corrected so as to include as a condition of the obligation of each bond the faithful accounting for all moneys coming into their hands as well as the faithful performance of duties Code Section 89800 reads in part as follows regarding bonds required by State officials and employees The State authorities shall require all collecting officers and all officers to hold public money so far as relates to moneys or revenues of the State to give on or before entering on the duties of their office appoint ment or employment bond with good security for the faithful per formance of the duties of their office and faithfully to account for all moneys coming into their hands together with such other conditions as the laws may require as to the official bond of the particular officer in question All other employees of the Department of Revenue are bonded for 10000000 under Insuring Agreement 3Faithful Performance Blanket Bond Coverage Public Employees Blanket Bond 341512 written by the Hartford Accident Indemnity Company Insuring Agreement 3Faithful Performance Blanket Bond Coverage is as follows 3 Loss caused to the insured through the failure of any of the em ployees acting alone or in collusion with others to perform faith fully his duties or to account properly for all monies and property received by virtue of his position or employment during the Bond Period to an amount not exceeding in the aggregate the amount stated in the Table of Limits of Liability applicable to this Insuring Agreement 3 Tag agents are bonded in varying amounts from 500000 to 2500000 Bond coverage on tag agents is with the Peerless Insurance Company of Keene New Hampshire bond dated November 21 1958 The Department of Revenue also holds Policy BBF46967 issued by the Fidelity and Casualty Company of New York covering loss of money and securities All receipts disclosed by examination for the period under review have been accounted for and expenditures were within the limits of budget ap provals and supported by proper voucher891 DEPARTMENT OF REVENUE Books and records presented for examination in the Cashiers Office of the Department of Revenue were found in excellent condition Appreciation is expressed to the Revenue Commissioner and the staff of the Revenue Department for the cooperation and assistance given the State Auditors office during this examination and throughout the year35S 893 SECRETARY OF STATE894 SECRETARY OF STATE RECEIPTS 1962 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation141750000 Budget Balancing Adjustment 43010000 Revenues Retained Earnings 2720697 TransfersOther Spending Units 2 243 22 Total Income Receipts187256375 NONINCOME Private Trust Funds 14 434 so State Revenue Collections Unfunded 1138877 CASH BALANCES JULY 1st Budget Funds 9841729 Private Trust Funds 10884 State Revenue Collections Unfunded 67 44618 Totals206435963 1 1961 810 000 00 110 600 00 26 960 25 64947 946 910 78 10 228 31 24 424 49 72118 27 539 43 021 69 096 708 93 PAYMENTS EXPENSE Personal Services 62557482 56977787 Travel 7288149 5365280 Supplies Materials 5411067 6010696 Communication 5867164 5355003 Heat Light Power Water 907249 9 37327 Publications Printing 77 092 53 7l 58315 Repairs 1817156 2496861 Rents 82332335 404696 Insurance 45092 46351 Indemnities 64300 Pensions Benefits 4282767 3767888 Equipment 4476872 2779719 Miscellaneous 563320 761253 Total Expense Payments183322206 92061176 NONCOST Private Trust Funds 1384522 1012486 CASH BALANCES JUNE 30th BudgetFunds 13775898 98417 29 Private Trust Funds 69842 108 84 State Revenue Collections Unfunded 7883495 67 44618 Totals206435963 109670893895 SECRETARY OF STATE CURRENT BALANCE SHEET JUNE 30 1962 ASSETS CASH IN BANKS Budget Funds Combined Division 52 61017 Archives and History 5345630 Museum 7234 80 Microfilm 880094 Examining Boards 1565677 13775898 Revenue Funds Unfunded to State Treasury 7883495 Private Trust and Agency Funds Group Insurance 1414 U S Bonds for Employees 19100 EmployeesHealth Insurance 49328 69842 Accounts Receivable For Excise Tax on Travel Paid in Error Annis L V 3698 Bennett Paul E 164 Duke Dr Hoyt B 2078 Futch Eschol 557 Hood JohnJ Jr 1724 Hudson Miss Dana 391 Jones Genevieve 529 Loflin Wm F 1093 Markwalter Victor 1258 Oser Theodore 558 Parham J R 215 Rooks B Stafford 215 Thompson Louis A 2028 14508 217 437 43896 SECRETARY OF STATE CURRENT BALANCE SHEET JUNE 30 1962 LIABILITIES RESERVES SURPLUS LIABILITIES Accounts Payable Combined Division 4855919 Archives and History 51104 34 Microfilm 850387 Museum 601700 Examining Boards 1380605 Undrawn SalaryBen W Fortson Jr RESERVES Revenue Funds Unfunded to State Treasury Private Trust and Agency Funds Group Insurance U S Bonds for Employees Employees Health Insurance SURPLUS For Operation Subject to Budget Approval 127 990 45 80 00 128 070 45 78 834 95 1414 19100 493 28 698 42 9 833 61 217 437 43IRHn 897 SECRETARY OF STATE SUMMARY FINANCIAL CONDITION The office of the Secretary of State ended the fiscal year on June 30 1962 with a surplus of 983361 after providing reserve of 12799045 for liqui dation of accounts payable and purchase orders outstanding 8000 undrawn salary due Secretary of State Ben W Fortson Jr 7883495 for revenue collections to be funded in the State Treasury and 69842 for Private Trust and Agency Funds The 8000 undrawn salary due Secretary of State Ben W Fortson Jr on June 30 1962 is for membership on the following Boards for which no com pensation was drawn for one month July 1961 by the Secretary of State in the fiscal year ended June 30 1962 1 Council to investigate incapacity of Comptroller General or State Treasurer 4020712000 2 Council to investigate suspension of State Revenue Com missioner 928403 2000 3 Elections Commission 341925 2000 4 Committee to dispose of Public Records 40809 2000 8000 REVENUE COLLECTIONS The office of the Secretary of State is the revenuecollecting agency for certain fees for certifications registrations and examinations as provided by law Total revenue collected by the office the past year amounted to 76489901 This 76489901 revenue collected together with 6744618 on hand at July 1 1961 made a total of 83234519 to be accounted for Of this 83234519 to be accounted for 75351024 was transferred to the State Treasury and 7883495 remained on hand June 30 1962 to be transferred to the State Treasury in the next fiscal period Revenue collections the past three years are compared in the following statementSECRETARY OF STATE YEAR ENDED JUNE 30 REVENUE COLLECTIONS 1962 1961 I960 General Fees 1823322 1488781 1517270 Corporation Registration Fees 29114 61 25 384 40 24 979 50 Corporation Charter Fees Domestic 6804264 6148595 7109585 Foreign 1018100 944000 1018000 Building and Loan Assn Fees 182000 158500 148500 Notary Public Fees 2343450 2257700 2328450 Trade Mark Registration Fees 168425 91800 161655 Security Fees 11377880 9715016 9094374 Fees from Applicants for Examination and Registration for Professions through the Office of the Joint Secretary of Examining Boards 49860999 47221205 42802927 Totals 76489901 70564037 66678711 AVAILABLE INCOME AND OPERATING COSTS State Appropriations for the operation of the several divisions of the office of the Secretary of State in the fiscal year ended June 30 1962 were 141750000 To meet expenditures approved on budget for operating expenses 43010000 was transferred from the State Emergency Fund as provided by law making total funds allotted to the office of the Secretary of State in the year 184760000 In addition to the 184760000 provided as the current years appropri ation 2720697 was received from earnings from rents and sales making total funds received for operations in the fiscal period 187480697 From the 187480697 received 224322 was transferred to the State Personnel Board 54215 for the pro rata share of the cost of Merit System Administration and 170107 for Employees Health Insurance leaving net income of 187256375 The 187256375 net income and the 9841729 cash balance at the beginning of the fiscal period made a total of 197098104 available with which to meet expenditures approved on budget in the fiscal year 183322206 of the available funds was expended for budget approved items of expense in the fiscal year and 13775898 remained on hand June 30 1962 the end of the fiscal year899 SECRETARY OF STATE COMPARISON OF OPERATING COSTS Operating costs of the past three years are compared in the statement following YEAR ENDED JUNE 30 BY DIVISION 1962 1961 1960 Constitutional Office Expense 33190694 32038659 29400640 Securities 3319057 3035082 2590059 Commissions 1945380 2380030 2152362 Office Bldg Kitchens Bldg 3447118 3634515 4709932 Bldg Loan Associations 118756 110170 140489 Subtotals 42021005 41198456 38993482 Archives and History 950 613 69 109 342 08 102 576 66 Microfilms of Records 6157723 5314770 5315349 Museum 2568142 2218711 2789776 Examining Bds for Professions 37513967 32395031 29791885 Totals183322206 92061176 87148158 BY OBJECT EXPENSE Personal Services 62557482 Travel 7288149 Supplies Materials 54110 67 Communication 58 671 64 Heat Light Water 907249 Printing Publicity 77 092 53 Repairs 1817156 RentsRegular 832335 RentsState Office Bldg Auth 815000 00 Insurance Bonding 45092 Pensions To Ret Systems 4282767 Indemnities 64300 Equipment 4476872 Miscellaneous 5 633 20 Total Expense Payments1 833 222 06 Number of Employees on Payroll June 30 123 569 777 87 3 517 388 32 53 652 80 46 686 43 60106 96 48 446 56 53 550 03 4708754 9 373 27 7 906 80 71 58315 62 449 48 24 968 61 39 317 23 4 046 96 5 642 07 463 51 861 51 37 678 88 35 287 20 27 79719 54 806 36 7 612 53 5 602 08 92061176 87148158 106 102900 SECRETARY OF STATE Rents received from commercial concerns occupying portions of the Kitchens Building as tenants have been retained by the office of the Secretary otbtate to apply on cost of maintaining the building Rents received by the office of the Secretary of State from the Kitchens Building property in the fiscal year ended June 30 1962 amounted to 2530500 while expenses charged to this activity totaled 3447US GENERAL The Secretary of State Ben W Fortson Jr is bonded in the amount of 00000 as required by law Bond is written by the Hartford Accident and Indemnity Company number 2226144 dated February 25 1946 and the condition of the obligation is as follows Now if the said Ben W Fortson Jr shall faithfully and impartially discharge all the duties of said office of Secretary of State during the time he continues therein and faithfully account for all moneys coming into his hands in his official capacity during such period then the above bond to be void otherwise to be of full force 9nnenmpTeeo0the Ce f the SeCretary of State are bonded for 250000 under Public Employees Blanket Bond 3415263 issued by the Hartford Accident and Indemnity Company dated November 4 1959 Coverage is under Insuring Agreement 4 the provisions of which are quoted as follows 4 Loss caused to the Insured through the failure of any of the Em ployees acting alone or in collusion with others to perform faith fully his duties or to account properly for all monies and property received by virtue of his position or employment during the Bond Period the amount of indemnity on each of such Employees being the amount stated in the Table of Limits of Liability applicable to this Insuring Agreement 4 Rider 1 attached to Bond 3415263 raises the amount of indemnity on toOOOr etary f Gergia HiStriCal Coramissi from 250000 In the fiscal year ended June 30 1962 9104 was paid out on travel vouchers for tax on airline tickets This amount together with the 54 04 shown in the audit for the fiscal year ended June 30 1961 which had not been refunded at the time of this examination should be refunded by the individuals shown in the balance sheet Page 1 of this report and deposited to the Secretary of State account uxpositect901 SECRETARY OF STATE It was noted that in some cases mileage on travel vouchers had been sum marized in one figure for several days travel with no speedometer readings shown Travel vouchers should be submitted in detail with each days mileage properly recorded Books and records of the office of the Secretary of State were found in good condition all receipts disclosed by examination have been accounted for and expenditures were within the limits of budget approvals and supported by proper voucher with exceptions as noted Appreciation is expressed to the Secretary of State and the staff of his office for the cooperation and assistance given the State Auditors office during this examination and throughout the year I 903 SECRETARY OF STATE PUBLIC BUILDINGS AND GROUNDS FUND I904 SECRETARY OF STATE PUBLIC BUILDINGS AND GROUNDS FUND RECEIPTS 1962 1961 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 35500000 30000000 Budget Balancing Adjustment 775600 27 875 00 Transfers Other Spending Units 9 038 48 Total Income Receipts 37179448 32787500 NONINCOME Private Trust Funds 50337 192 94 CASH BALANCES JULY 1st BudgetFunds 19707252 23334506 Private Trust Funds 12 50 Totals 56938187 56141300 PAYMENTS EXPENSE Personal Services 155i098l7 13544022 Travel 126295 98865 Supplies Materials 1484071 12 313 75 Communication 491 44 Heat Light Power Water 3992382 3661659 Repairs Alterations Regular 1 lift IB 30i68705 bpeciaL 15667329 10795222 Rents 23194 Insurance gl J3 Pensions Benefits 9899 25 Indemnities 1326m Equipment 8265 28 Miscellaneous 184823 79959 OUTLAY EXPenSe PaymentS 40197723 33983438 Buildings Improvements CntraCtS 2431316 NONCOST Private Trust Funds 329 67 18Q u CASH BALANCES JUNE 30th Budget Funds 16688977 19707252 Private Trust Funds 18520 12 m Totals 56938187 56141300905 SECRETARY OF STATE PUBLIC BUILDINGS AND GROUNDS FUND CURRENT BALANCE SHEET JUNE 30 1962 ASSETS AVAILABLE CASH Budget Funds For Operations 2186057 For Special Repairs 14502920 16688977 Private Trust and Agency Funds Employees Health Insurance 18520 16707497 LIABILITIES RESERVES SURPLUS LIABILITIES Accounts Payable For Operating Fund 1734989 For Special Repair Fund 40 332 84 RESERVES For Special Repairs Improvements 10832739 For Private Trust and Agency Funds Employees Health Insurance 185 20 SURPLUS For Operations Subject to Budget Approval 57 682 73 10851259 879 65 16707497906 SECRETARY OF STATE PUBLIC BUILDINGS AND GROUNDS FUND SUMMARY INTRODUCTION Prior to January 15 1955 the activities of the Public Buildings and Grounds Fund were handled through the States Executive Department but were transferred to the Secretary of States office by Executive Order dated January 11 1955 FINANCIAL CONDITION There was a surplus of 87965 in the fund at the dose of the fiscal year on June 30 1962 for regular operations after providing reserves of 5768273 for liquidation of outstanding accounts payable and reserving 108327 39 for special repairs and 18520 for Private Trust and Agency Funds AVAILABLE INCOME AND OPERATING COSTS State Appropriation for the fiscal year ended June 30 1962 for cost of operating the buildings and grounds at the State Capitol the Executive Mansion and Confederate Cemeteries including utilities repairs and equip ment was 25500000 To meet expenditures approved on budget 7 756 00 was transferred from the State Emergency Fund as authorized by law making available appropriation for the fiscal year ended June 30 1962 26275600 Appropriation for the special repairs at the State Capitol and Executive Mansion in the year ended June 30 1962 was 10000000 In addition to the 36275600 funds provided as the current years ap propriations 350000 was transferred from the State Treasurers office and 600000 from the Commerce Department for repairing and renovating State offices making total income of 37225600 From the 37225600 received 46152 was transferred to the State Merit Board for Employees Health Insurance leaving net income of 37179448 The 37179448 net income and the 19707252 cash balance at the beginning of the period made a total of 56886700 available cash with which to meet expenditures approved on budget for the fiscal year From the 56886700 available funds 40197723 was expended for regular operations leaving a cash balance at June 30 1962 of 16688977907 SECRETARY OF STATE PUBLIC BUILDINGS AND GROUNDS FUND COMPARISON OF OPERATING COSTS Expenditures for the Public Buildings and Grounds for the past three years are compared in the statement following YEAR ENDED JUNE 30 BY ACTIVITY 1962 1961 1960 Capitol 38724971 34765272 37623438 Mansion 819154 1183996 904677 Confederate Cemeteries 653598 465486 380086 40197723 36414754 38908201 BY OBJECT Personal Services 15509817 13544022 Travel Expense 126295 98865 Supplies Materials 1484071 1231375 Communication 49144 47554 Heat Lights Water 3992382 3661659 Repairs Alterations Regular 1211615 3068705 Special 15667329 10795222 Rents 23194 18327 Pensions Retirement 989925 882373 Indemnities 132600 137850 Insurance Bonding 00 8113 Equipment 826528 425640 Miscellaneous 184823 79959 40197723 33983438 OUTLAY Building Improvements 00 2431316 40197723 36414754 Number of Employees on Payroll June 30 44 40 126 666 78 266 53 12 575 20 430 75 37 772 46 8 551 33 3 581 03 59917 7 729 75 1 625 00 32 606 96 2 350 42 2 690 32 237 445 70 151 636 31 389 082 01 42 r908 SECRETARY OF STATE PUBLIC BUILDINGS AND GROUNDS FUND GENERAL Books and records of the Public Buildings and Grounds Fund were found in good condition AH receipts disclosed by examination have been accounted for and expenditures for the period under review were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the officials and staff of the Secretary of States office for the cooperation and assistance given the State Auditors office during this examination and throughout the year900 STATE TREASURY ADMINISTRATION910 STATE TREASURY ADMINISTRATION RECEIPTS 1962 196 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation BUdget BalancingAdJustmenV 102 735 Transfers Other Spending Units V 74000 Total Income Receipts 10392793 7868635 NONINCOME Private Trust Funds 87923 69664 CASH BALANCE JULY 1st Budget Funds 492 78 2 454 46 Totals 10529994 8173745 PAYMENTS EXPENSE Personal Services Travel 7881957 6361534 Supplies Materials M 239119 Communication 121573 06146 Publications Printing 278500 219626 Repairs 888888 283002 Insurance 524 97 108394 Pensions Benefits 570113 265575 Equipment 336115 315674 Miscellaneous 521386 899 33 47250 76600 Total Expense Payments ina io ok I Z 10316925 8054803 NONCOST Private Trust Funds 87923 69664 CASH BALANCE JUNE 30th Budget Funds 126146 49278 Totals M 10629994 8173745911 STATE TREASURY ADMINISTRATION SUMMARY FINANCIAL CONDITION The State Treasury Administration Account reflected a surplus of 80297 on June 30 1962 available for operations subject to budget approvals after providing the necessary reserve of 44849 for liquidation of outstanding accounts payable AVAILABLE INCOME AND OPERATING COSTS State Appropriation for the cost of operating the Treasury Department for the year ended June 30 1962 was 9000000 This was increased to 9766793 by transfer of 766793 from the States Emergency Fund to meet expenditures approved on budget as provided by law Appropriation for the expense of the Bond Commissioners office for the year was 1000000 which with the 9766793 provided as the current years appropriation for the Departments administrative expense made total appropriations for the period 10766793 From the 10766793 provided as the current years appropriation 350000 was transferred to the Secretary of State Public Buildings and Grounds Fund for cost of repairs and alterations to office and 24000 to the State Personnel Board for State Employees Health Insurance Fund leaving net income of 10392793 The net income of 10392793 together with the cash balance of 49278 on hand at the beginning of the fiscal period made a total of 10442071 available 10316925 of the available funds was expended in the year for budget approved items of current expense and 125146 remained on hand June 30 1962 the end of the fiscal year COMPARISON OF OPERATING COSTS Administrative costs of the Treasury Department for the past three years are compared in the statement following912 STATE TREASURY ADMINISTRATION YEAR ENDED JUNE 30 EXPENDITURES 1962 1961 I960 EXPENSE Personal Services 7881957 6361534 6219000 Travel Expense 55266 239119 249620 Supplies 121573 95446 75255 Communication 278500 219626 205000 Printing Publication 352268 283002 209016 Repairs 152497 108394 156202 Insurance Bonding 570113 265575 212226 Pensions Retirement Systems 3 36115 315674 276212 Equipment 521386 89933 22196 Miscellaneous 47250 76500 79625 Total Expense Payments 10316925 8054803 7704352 Number of Employees on Payroll June 30 12 n i0 GENERAL George B Hamilton served as State Treasurer to November 15 1961 and was bonded in the amount of 20000000 as required by law Bond was written by the National Surety Corporation their bond 4031775 dated December 7 1958 details of which have been shown in previous reports Mr Hamilton was succeeded in office as State Treasurer by Jack B Ray who filed bond for 20000000 written by the Continental Casualty Com pany bond 3002307 dated November 2 1961 The conditions of Mr Rays bond are as follows The conditions of the aforegoing obligation are such that whereas the Principal was appointed State Treasurer for the term beginning Novem ber 15 1961 and ending January 1963 Now therefore if the Principal shall well and faithfully perform all and singular the duties incumbent upon him by reason of his appoint ment as aforesaid and honestly account for all moneys coming into his hands as such officer according to law then this obligation shall be null and void otherwise of full force and virtue913 STATE TREASURY ADMINISTRATION All employees of the State Treasury are under Public Employees Blanket Bond written by the Continental Casualty Company bond 3003677 dated April 27 1962 Bond is effective for the period beginning May 1 1962 and the condition of the bond is under Insuring Agreement 3 25000000 as follows 3 Loss caused to the Insured through the failure of any of the Em ployees acting alone or in collusion with others to perform faith fully his duties or to account properly for all monies and property received by virtue of his position or employment during the bond period to an amount not exceeding in the aggregate the amount stated in the Table of Limits of Liability applicable to this Insuring Agreement 3 Books and records of the State Treasury Administration account were found in good condition all receipts disclosed by examination have been ac counted for and expenditures for the period under review were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the State Treasurer the Assistant Treasurer and the staff of the Treasury Department for the cooperation and assistance given the State Auditors office during this examination and throughout the year915 STATE TREASURY SINKING FUND1961 916 STATE TREASURY SINKING FUND RECEIPTS 1962 INCOME FROM STATE REVENUE ALLOTMENTS Budget Balancing Adjustments oOO CASH BALANCES JULY 1st Budget Funds 1147500 Sinking Funds 15 50500 2698000 2698000 000 11 475 00 15 505 00 PAYMENTS EXPENSE Interest OnFixedDebt 000 Qm NONCOST Fixed Debt Bonds General 0 00 0 00 CASH BALANCES JUNE 30th Budget Funds 1147500 11475 00 Sinking Funds 1550500 1550500 2698000 2698000 Note There was no activity in this account in the fiscal year ended June 30 1961917 STATE TREASURY STATE AID TO COUNTIES FOR ROADS918 STATE TREASURY STATE AID TO COUNTIES FOR ROADS RECEIPTS 1962 1961 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation Regular481701303 481701303 Appropriation Special450000000 450000000 Total Income Receipts9 31701303 931701303 PAYMENTS EXPENSE Grants to Counties Under 1945 Fixed Distribution4 81701303 4817 01303 Under 1951 State Road Mileage Ratio450000000 450000000 Total Expense Payments931701303 931701303 SUMMARY StateAid Grants to Counties are made through the office of the State Treasurer but prior to the year ended June 30 1951 were reflected in the reports of the State Highway Department Funds for these payments in the fiscal year ended June 30 1962 were provided by State Appropriation of 481701303 for Grants to Counties under 1945 Act providing fixed distribution and 450000000 under 1951 Act making distribution based on Public Road Mileage Ratio In the Schedule of these Grants in the within report are shown by Counties 1Grants under 1945 Fixed Distribution Act 2Grants under 1951 Public Road Mileage Ratio Act 3Total Grants in Year ended June 30 1962 4Public Road Mileage in County as of July 1 1961STATE TREASURY STATE AID TO COUNTIES FOR ROADS YEAR ENDED JUNE 30 1962 919 State Aid to Counties Public Road Under Under Mileage in COUNTY 1946 Act 1951 Act Total County Appling 3807469 4722113 8529582 92790 Atkinson 2760969 2639071 5400040 51858 Bacon 2156295 2887110 5043405 56732 Baker 2225120 1917395 4142515 37677 Baldwin 1884071 2040651 3924722 40099 Banks 2057360 2253220 4310580 44276 Barrow 2421762 2088081 4509843 41031 Bartow 3686104 4328528 8014632 85056 Ben Hill 2501648 2115206 4616854 41564 Berrien 3944811 3951684 7896495 77651 Bibb 2310844 2852046 5162890 56043 BleckYey 1799886 1864062 3663948 36629 Brantley 2813509 2593523 5407032 50963 Brooks 3886535 3772550 7659085 74131 Bryan 2842390 1488338 4330728 29246 Bullock 6446557 6228975 12675532 122400 Burke 7500000 5369183 12869183 105505 Butts 1846278 1884061 3730339 37022 Calhoun 2140625 1903502 4044127 37404 Camden 2603040 1718057 4321097 33760 Candler 2484441 2280955 4765396 44821 CarrolL 5009745 6040019 11049764 118687 Catoosa 1750000 1723502 3473502 33867 Charlton 3211399 1681976 4893375 33051 Chatham 2700132 1736988 4437120 34132 Chattahoochee 1750000 462135 2212135 9081 Ohattooga 2245399 2588333 4833732 50861 Cherokee 4021623 4228986 8250609 83100 Clarke 1750000 1406761 3156761 27643 clay 1750000 1151495 2901495 22627 Clayton 1910187 2027979 3938166 39850 Clinch 4476664 3094539 7571203 60808 Cobb 3591778 5670810 9262588 111432 Coffee 3984139 4900229 8884368 96290 Colquitt 4377421 4945165 9322586 97173 Columbia 2470922 2119175 4590097 41642 Cook 1872087 2398715 4270802 47135 Coweta 3769062 3906799 7675861 76769 Crawford 2457403 2025079 4482482 39793 Crisp 3324161 3095353 6419514 60824 Dade 1869015 1439433 3308448 28285 Dawson 2783397 1664419 4447816 32706 Decatur 4391862 4212340 8604202 82773 DeKalb 4457307 4578755 9036062 89973920 STATE TREASURY STATE AID TO COUNTIES FOR ROADS YEAR ENDED JUNE 30 1962 State Aid to Counties Under COUNTY 1945 Act Dodge 4219801 Dooly 4234242 Dougherty 2310229 Douglas 2161213 Early 31 65619 Eehols 2631000 Effingham 5107760 Elbert 3301424 Emanuel 6096497 Evans 1809408 Fannin 1988536 Fayette 2380590 Floyd 3424325 Forsytb 2361540 Franklinr 3090035 Fulton 7500000 Gilmer 2757282 Glascock 1750000 Glynn 2479832 Gordon 2650972 Grady 4575599 Greene 2989563 Gwinnett 4625067 Habersham 28125 86 Hall 3759230 Hancock 3104783 Haralson 2952079 Harris 3725432 Hart 2866970 Heard 2661725 Henry 3224612 Houston 2694909 Irwin 2258303 Jackson 2910293 Jasper 3759537 Jeff Davis 2507177 Jefferson 5786787 Jenkins 2252465 Johnson 2319754 Jones 2732701 Lamar 1750000 Lanier 3106320 Laurens 6465200 Lee 2686920 Public Road Under Mileage in 1951 Act Total County 44 894 93 87 092 94 88219 38197 26 80 539 68 750 58 20 019 74 43122 03 393 39 22 268 08 43 880 21 437 57 35 536 71 67192 90 698 30 15 724 09 42 034 09 308 98 27 285 86 78 363 46 53617 31 724 01 64 738 25 62338 54 631 27 115 596 24 1 073 51 15 883 38 33 977 46 31211 25 872 64 45 758 00 50840 21 75917 45 565 07 427 57 41 843 55 76 086 80 822 23 25 724 55 49 339 95 505 49 32 517 39 63 417 74 638 97 81 055 56 156 055 56 1 592 75 24 771 37 52 344 19 486 76 11 797 39 29 297 39 231 82 17 75411 42 552 43 348 87 32 921 97 59 431 69 646 92 37 372 32 83128 31 734 37 25 259 92 55155 55 496 36 57 221 59 103 472 26 1 124 41 25 900 63 54 026 49 508 95 50 02315 87 615 45 982 96 26 803 93 57 851 76 526 70 30 058 37 59 57916 590 65 31 550 98 68 805 30 619 98 33 050 72 61 720 42 649 45 24 07112 50 688 37 47300 37 531 61 69 777 73 737 50 25 748 47 52 697 56 505 96 27 915 38 50 498 41 548 54 36 816 60 65 919 53 723 45 27 935 73 65 53110 548 94 28 405 45 53 477 22 55817 38 692 42 96 560 29 760 31 24 479 26 47 003 91 481 02 26 068 57 49 26611 512 25 24143 39 51 470 40 474 42 1913018 36 63018 375 91 15 427 40 46 490 60 303 15 65 969 63 130 621 63 1 296 31 21 892 00 48 761 20 43018 21 STATE TREASURY STATE AID TO COUNTIES FOR ROADS YEAR ENDED JUNE 30U962 State Under COUNTY 1945 Act Liberty 3699010 Lincoln 2160904 L0ng 1929236 Lowndes 4685902 Lumpkin 2286878 Macon 4827238 Madison 2991407 Marion 23 33273 McDuffie 2394723 Mclntosb 1785749 Meriwether 43 39322 Miller 1750000 Mitchell 4882544 Monroe 3975843 Montgomery 2317910 Morgan 3038724 Murray 2007585 Muscogee 2707813 Newton 3529098 Oconee 1782062 Oglethorpe 2855604 Paulding 3230142 Peach 1750000 Pickens 2820575 Pierce 2310843 Plke 1839825 Polk 2231880 Pulaski 1962112 Putnam 2624855 Quitman 1750000 Rabun 2032166 Randolph 2173809 Richmond 3804396 Rockdale 1821391 Schley 1750000 Screven 6054713 Seminole 1939375 Spalding 2195009 Stephens 2010965 Stewart 2005127 Sumter 3859089 Talbot 3128441 Taliaferro 1750000 Tattnall 3731577 Aid to Counties Under 1951 Act 1316583 I 1494903 1375667 44 833 35 19 492 01 30 87516 35 535 69 22 53576 19 573 44 11 017 75 43 883 74 24 097 08 41 265 43 28 248 20 21 092 51 25 889 94 24 27112 16176 51 27 440 57 16 694 06 32 119 43 32 624 77 12 593 83 22 057 90 29 738 27 21 399 89 31 348 44 18 566 82 19 780 05 8 863 06 18 910 84 24 44517 27176 96 15 067 61 12 595 35 37 974 87 19 069 62 24 570 36 21 436 53 20 303 71 34 516 87 22 309 81 11 472 71 45 59416 Total 50155 93 3 36 558 07 3304903 91 692 37 42 360 79 79147 54 65 449 76 45 868 49 43 520 67 28 875 24 87 276 96 41 597 08 90 090 87 68 006 63 44 271 61 56 27718 44 346 97 43 254 64 62 731 55 34 514 68 60 675 47 64 92619 30 093 83 50 263 65 52 846 70 39 79814 53 667 24 38187 94 46 028 60 26 363 06 39 232 50 46183 26 65 220 92 33 281 52 30 095 35 98 522 00 38 463 37 46 520 45 41 54618 40 354 98 73107 76 53 594 22 28 972 71 82 909 93 Public Road Mileage in County 258 71 29375 270 32 880 98 383 02 606 70 69828 44283 38462 216 50 862 32 473 51 810 87 555 08 414 47 508 74 476 93 317 87 539 21 328 04 63115 641 08 247 47 433 44 584 36 420 51 616 00 364 84 388 68 17416 371 60 480 35 534 03 296 08 247 50 746 21 374 72 482 81 421 23 398 97 678 26 438 39 225 44 895 93922 STATE TREASURY STATE AID TO COUNTIES FOR ROADS YEAR ENDED JUNE 30 1962 State Aid to Counties Under Under COUNTY 1945 Act 1951 Act Total Taylor 3210478 2818357 6028835 Telfair 4510461 3037440 7547901 Terrell 2289950 2448079 4738029 Thomas 5485065 3994178 9479243 Tift 2538210 3124004 5662214 Toombs 3416337 3183953 6600290 Towns 1750000 903100 2653100 Treutlen 2315452 1958768 4274220 Troup 3295279 3393367 6688646 Turner 2446649 2684922 5131571 Twiggs 2891857 2001058 4892915 Union 1939683 2120396 4060079 Upson 2289336 2588587 4877923 Walker 3576415 3974025 7550440 Walton 3077437 3580490 6657927 Ware 4260973 3819929 8080902 Warren 2837166 2130778 4967944 Washington 6036276 4662113 10698389 Wayne 3294972 4034839 7329811 Webster 1750000 1394598 3144598 Wheeler 2616252 2213118 4829370 White 1753795 1726251 3480046 Whitfield 2302855 3001104 5303959 Wilcox 3215702 3076931 6292633 Wilkes 2580918 2584821 5165739 Wilkinson 2744376 2459275 5203651 Worth 4226560 4789950 9016510 Aid in Year Under 1945 Act481701303 Aid in Year Under 1951 Act 450000000 Total Aid to Counties Total Public Road Mileage July 1 1961 9 317 01303 Public Road Mileage in County 55381 596 86 481 05 784 86 613 87 625 65 177 46 38490 666 80 527 59 393 21 416 66 508 66 780 90 703 57 750 62 418 70 91611 792 85 27404 434 88 339 21 589 72 604 62 507 92 483 25 941 23 88 425 4692a STONE MOUNTAIN MEMORIAL COMMITTEE1 924 STONE MOUNTAIN MEMORIAL COMMITTEE RECEIPTS 1962 1961 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 30000000 72810000 Budget Balancing Adjustments 14690470 Total Income Receipts 30000000 87500470 CASH BALANCE JULY 1st Budget Funds 72277320 47896405 1 022 773 20 1 353 96875 PAYMENTS OUTLAY Personal Services l 38881 Supplies Materials 2912341 Heat Light Power Water 3000 Printing 448 Rents 29432360 37392865 Contracts 53599995 25726690 Miscellaneous 15 32370 Equipment 18905 Total Cost Payments 87638300 63119555 CASH BALANCE JUNE 30th 14639020 72277320 1 022 773 20 1 353 968 75K 925 STONE MOUNTAIN MEMORIAL COMMITTEE CURRENT BALANCE SHEET JUNE 30 1962 ASSETS AVAILABLE CASH Budget Funds In Bank In State Treasury 14 487 90 131 902 30 146 390 20 LIABILITIES RESERVES SURPLUS LIABILITIES None Reported RESERVES For Land Purchase 191258 For Work in Progress Roads and Bridges 1246916 Dams 1257532 Landscape and Horticulture 27114 88 Maintenance Shop 7544428 SURPLUS For Outlay 129 51622 16873 98 146 390 20 926 STONE MOUNTAIN MEMORIAL COMMITTEE SUMMARY INTRODUCTION The Stone Mountain Memorial Association was created as a body cor porate and politic and an instrumentality and public corporation of the State under provisions of Act of the General Assembly approved February 21 1958 and amendment thereto approved March 17 1959 The Legislative Act creating the Association provides that the Association shall be composed of the Secretary of State the Attorney General the Chair man of the Public Service Commission the Commissioner of Agriculture and three members to be appointed by the Governor the first three appointees so named to be appointed for terms of one two and three years as designated by the Governor and all appointments made thereafter for terms of three years Under provisions of Act of the General Assembly approved February 21 1958 House Bill No 946 the Governor of Georgia and Stone Mountain Memorial Association a body corporate and politic created by said Act were authorized to acquire property including Stone Mountain and property adjacent thereto consisting of not more than 2500 acres at an expense of one and onehalf million 150000000 dollars located in DeKalb County Legislative Act of February 21 1958 was amended by Act of the General Assembly approved March 17 1959 which reads in part as follows b To acquire Stone Mountain and such surrounding area as the Association may deem necessary for the proper development of Stone Mountain by purchase from the owner or owners thereof and to pay therefor such price as may be agreed upon By Executive Order issued under authority of Section 40305 Georgia Code Annotated on the 17th day of March 1958 the Secretary of State the Attorney General the Chairman of the Public Service Commission the Commissioner of Agriculture Mrs L H Lyle Scott Candler and Price Gilbert Jr were appointed and constituted the agents of the Governor of Georgia to act collectively to acquire property subject to the laws pertaining to the acquisition of property by the State and to disburse funds for these purposes Members of the Stone Mountain Memorial Committee at June 30 1962 appointed under Executive Order referred to were Matt L McWhorter Chairman Stone Mountain Memorial Committee Atlanta Georgia927 STONE MOUNTAIN MEMORIAL COMMITTEE Ben W Fortson Jr ViceChairman Secretary of State 214 State Capitol Atlanta Georgia Phil Campbell Secretary Commissioner of Agriculture Agriculture Building Atlanta Georgia Crawford Pilcher Public Service Commission Chairman Crawfordville Georgia Brooks Pennington Madison Georgia Eugene Cook Attorney General 132 Judicial Building Atlanta Georgia Mrs L H Lyle Box 265 Jonesboro Georgia The within report covers an examination of the accounts of the Stone Mountain Memorial Committee for the fiscal year ended June 30 1962 FINANCIAL CONDITION At the close of the fiscal year on June 30 1962 the Committee had a sur plus of 1687398 available for outlay after reserving 12951622 for land and work in progress subject to budget approvals and reported no outstand ing accounts payable AVAILABLE INCOME AND OPERATING COSTS State funds allotted to the Stone Mountain Memorial Committee with which to meet expenditures approved on budget as provided by law amount ed to 30000000 for the fiscal year ended June 30 1962 The 30000000 funds provided as the current years allotment of State funds together with the 72277320 cash balance on hand July 1 1961 made total funds available in the period under review 102277320 928 STONE MOUNTAIN MEMORIAL COMMITTEE From the 102277320 available funds 87638300 was expended and 14639020 remained on hand June 30 1962 the end of the fiscal year Included in the 87638300 expenditures is the amount of 29420000 paid to the Stone Mountain Memorial Association as rent under agreement as quoted in this Summary 2643700 paid for purchase of property and 54007517 forwork on various projects as detailed on page 3 of unit report Rental agreement between the Stone Mountain Memorial Committee and the Stone Mountain Memorial Association is quoted as follows GEORGIA FULTON COUNTY This agreement entered into this 10th day of November 1958 by and between the STONE MOUNTAIN MEMORIAL COMMITTEE as created by Executive Order dated the 17th day of March 1958 said Com mittee is comprised of the Secretary of State the Attorney General Chair man of the Public Service Commission Commissioner of Agriculture Mrs L H Lyle Scott Candler and Crawford Pilcher as Agents of the Governor to act on his behalf and the STONE MOUNTAIN MEMORIAL ASSO CIATION a body corporate and politic as created by Act No 57 of the General Assembly of Georgia of 1958 WITNESSETH Now therefore and in consideration of the premise and in compliance with Article 7 Section 6 Paragraph 1 of the State Con stitution the STONE MOUNTAIN MEMORIAL COMMITTEE does hereby contract to pay to the STONE MOUNTAIN MEMORIAL ASSO CIATION rental for services rendered in an amount equal to the moneys ex pended in the carrying out of the intent of the Legislature that authorized the Governor to acquire Stone Mountain and any other property adjacent there to and to construct reconstruct lay out repair develop improve maintain manage and operate Stone Mountain and property adjacent thereto as a Confederate Memorial which service is to be performed by the STONE MOUNTAIN MEMORIAL ASSOCIATION The STONE MOUNTAIN MEMORIAL COMMITTEE further agrees to immediately pay to the STONE MOUNTAIN MEMORIAL ASSOCI ATION as initial payment of rent an amount to be determined by the parties to this contract to be the amount necessary to compensate the Association for initial services rendered the first month of operations929 STONE MOUNTAIN MEMORIAL COMMITTEE The Committee further agrees to pay rent to the STONE MOUNTAIN MEMORIAL ASSOCIATION in an amount equal to all moneys already ex pended in carrying out the services for the Committee STONE MOUNTAIN MEMORIAL COMMITTEE By Matt McWhorter Chairman Signed Phil Campbell Secty Signed STONE MOUNTAIN MEMORIAL ASSOCIATION By Matt McWhorter Chairman Signed Phil Campbell Secty Signed Approved by Marvin Griffin Signed GOVERNOR GENERAL J Phil Campbell Commissioner of Agriculture is bonded for 5000000 as Secretary and Treasurer of the Stone Mountain Memorial Committee Bond is written by the Hartford Accident and Indemnity Company 3333781 dated May 13 1958 and the condition of the obligation is as follows Now therefore if the said J Phil Campbell Jr shall faithfully and impartially discharge all and singular the duties required by him in his official capacity as Secretary and Treasurer of the Stone Mountain Memorial Committee and which may be required by law and shall faithfully account for all monies and fees coming into his possession by virtue of his office and faithfully deliver to his successor all books monies vouchers accounts and effects whatsoever belonging to said office then the above bond to be void otherwise to be of full force and effect A Q Atkinson is bonded for 5000000 as Accountant of the Stone Mountain Memorial Committee with the Hartford Accident and Indemnity Company bond 3359756 dated July 1 1958 The condition of the obli gation of this bond is the same as that quoted above for bond 3333781 All funds disclosed by examination have been accounted for and expendi tures for the period under review were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the members and staff of the Committee for the cooperation and assistance given the State Auditors office during this examination and throughout the year 931 TEACHERS RETIREMENT SYSTEM 932 TEACHERS RETIREMENT SYSTEM RECEIPTS 1962 1961 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation1126800000 922500000 Budget Balancing Adj ustment 1130 413 84 763 839 38 Transfers Other Spending Units 64919 21029 NONINCOME Public Trust Funds Contributions Members 1079494183 750424559 State Contra Budget Fund Payment 1222885147 983034189 Interest on Investments 7070 955 60 6149 31975 Private Trust Funds 4375 4000 CASH BALANCES JULY 1st Budget Funds 533616 516037 Public Trust Funds 615388281 402290507 Private Trust Funds 4000 Total4865181627 3750064176 PAYMENTS EXPENSE Personal Services 13346286 12444636 Travel 146405 179193 Supplies Materials 669664 537106 Communication 479338 393467 Publications Printing 70335 86290 Repairs 63074 47047 Rents 1389600 1383466 Indemnities 20120 Insurance 107770 40000 Pensions Benefits To Public Trust Fund12 22885147 9 830 341 89 Pensions Benefits To Emp Ret System 659212 589666 Equipment 16460 Miscellaneous 12836 12185 Total Expense Payments12 398 497 87 9987 637 05 OUTLAY Equipment 97845 81625 NONCOST Public Trust Funds Benefits Pensions 426606732 333061692 Investments 2763931197 1802231257 Private Trust Funds 4000 CASH BALANCES JUNE 30th Budget Funds 362449 533616 Public Trust Funds 434325242 615388281 Private Trust Funds 4375 4000 Total4865181627 3750064176 From report by Osborn Clary Co C P A 933 TEACHERS RETIREMENT SYSTEM BENEFIT FUND BALANCE SHEET JUNE 30 1962 ASSETS Current Assets Cash on Deposit Due from State of Georgia Investments 434325242 25 36970 4 368 62212 173 209 751 88 177 578 374 00 LIABILITIES Current Liabilities Annuity Savings Fund Active Members 6090256652 Lost Membership 65611732 Special Annuity Savings 13151 78 Members in Local Systems 33944088 Inactive MembersVested Interest 17712146 No Membership Numbers 909433 Undistributed Contributions 16 55688 Pension Accumulation Fund 6211404917 115 464 324 83 177 578 374 00 Note In addition to the Fund liabilities the System has an unfunded accrued liability arising from prior service approximating 138 500000 00 as estimated by the Systems consulting actuary Among the Systems accrued receivables all of which are omitted from this cash basis balance sheet is 3385773 of interest due on or before June 30 1962 which was collected prior to completion of this examination934 TEACHERS RETIREMENT SYSTEM Atlanta 3 Georgia November 2 1962 Honorable B E Thrasher Jr State Auditor State of Georgia Atlanta Georgia Sir We have made an audit of the accounting records of the Teachers Retire ment System of Georgia Expense Fund for the year ended June 30 1962 and submit herewith our report together with the relative statements The General Assembly of the State of Georgia in its 1943 session enacted the Georgia Teachers Retirement Law A constitutional amendment authorizing the State to carry out the provisions of the Teachers Re tirement Act was ratified in the August 1943 General Election Thenew constitution adopted in the election of August 1945 included the same pro visions as the 1943 Amendment The Act established a board of trustees which is responsible for the administration of the System Our examination consisted of a verification of receipts and payments of the Expense Fund for the year under review as hereinafter described A comparative statement of receipts and payments for the years ended June 30 1962 and June 30 1961 is presented Cash available by regular appropri ation was 1126800000 Cash received was verified by direct communi cation with the State Treasurer Payments amounting to 18851693 for the year ended June 30 1962 were verified by comparison of paid checks with the cash book entries The vouchers and supporting data were inspected The cash balance 366824 on demand deposit was verified by direct communication with the depository The Fulton National Bank Atlanta Georgia Respectfully submitted OSBORN CLARY COMPANY CERTIFIED PUBLIC ACCOUNTANTS935 TEACHERS RETIREMENT SYSTEM Atlanta 3 Georgia December 8 1962 Honorable B E Thrasher Jr State Auditor State of Georgia Atlanta Georgia Sir In accordance with your instructions we have made an audit of the ac counting records of the Teachers Retirement System of Georgia Benefit Fund for the year ended June 30 1962 and submit herewith our report to gether with the related statements The Georgia Teachers Retirement Law was enacted by the General Assembly of the State of Georgia in its 1943 regular session A constitutional amendment was adopted authorizing the State to carry out the provisions of the Retirement Act which was ratified in the August 1943 General Elec tion The provisions in the new constitution ratified in the August 1945 General Election are the same as in the 1943 Amendment The Act passed by the General Assembly provides for a retirement system for aged and incapacitated teachers who qualify for benefits a board of trustees to serve as a governing body and a method of financing the system All teachers in the public schools of the State are automatically admissible as members and it has been determined by proper legal authority that certain State employees actively engaged in educational work are also eligible to participate The Board of Trustees consists of seven members If a vacancy occurs it shall be filled for the unexpired term by the remaining trustees The trustees serve without compensation but shall be reimbursed for all necessary ex penses that may be incurred through service on the Board of Trustees The Board of Trustees shall elect one of its members as chairman and shall elect a secretary who is not one of its members The elected and qualified mem bers of the Board of Trustees at June 30 1962 were as follows Honorable B E Thrasher Jr State Auditor Honorable Zack D Cravey Comptroller General Honorable James A Blissit Treasurer Board of Regents936 TEACHERS RETIREMENT SYSTEM Mrs Esalee Burdette Classroom Teacher Honorable Frank M Hughes Secretary Georgia Education Asso ciation Honorable Ralph E Hood Superintendent Glynn County Schools Honorable James S Budd Jr Vice President The Citizens and Southern National Bank Atlanta Georgia The officers elected by the Board of Trustees were as follows Mrs Esalee Burdette Chairman Honorable James A Blissit Vice Chairman Honorable G E Pittman Executive SecretaryTreasurer Our examination consisted of a verification of asset and liability accounts and receipts and payments as hereinafter described for the fiscal year ended June 30 1962 We made verification of controls and postings of system re ports to the books of original entry We also balanced salaries paid and contributions received with control accounts ASSETS The balance sheet showing the financial condition of the System at June 30 1962 is presented The cash balances on demand deposit 434325242 were verified b3 direct communication with the depositories The account with the Citizens and Southern National Bank Atlanta Georgia is secured by 50100000 of U S Government obligations on deposit with the Federal Reserve Bank of Atlanta Atlanta Georgia Investments 17320975188 are comprised of stocks bonds deposits in Federal Savings and Loan Associations promissory notes and mortgages secured by security deeds All stocks bonds notes certificates of deposit and mortgages held for safekeeping by the Trust Department of the Citizens and Southern National Bank Atlanta Georgia were inspected by us Securities held for safekeeping by the Custody Division Morgan Guaranty Trust Company of New York New York were confirmed by direct com munication with the custodian In connection with our inspection of mortgages and supporting docu ments covering loans for motels located on Jekyll Island we found that the leases contained the following clause937 TEACHERS RETIREMENT SYSTEM Twelfth The Lessee shall at all times have the right to encumber by mortgage or security deed or other proper instrument in the nature thereof as security for the actual indebtedness Lessees estatefor years or leasehold estate together with Lessees right and interest in and to the buildings and improvements on the premises herein described and in other property so affixed to said land or building as to be part thereof However and all such encumbrances shall at all times be inferior and subject to the prior right title and interest of the Lessor herein We were advised by the Executive Secretary of Teachers Retirement System of Georgia that he had been instructed by the Attorney Generals office to pay any delinquent rentals due Jekyll Island State Park Authority in order to protect the Systems interest in the property The balance due from the State of Georgia 2536970 represents the remainder due for the State contribution of matching fund on State salaries reported by local systems The System had interest receivables which were due on or before June 30 1962 of 3385773 composed of 3072023 receivable on fourteen mortgage loans and 313750 receivable on fifteen Savings and Loan shares All interest due on or before June 30 1962 was collected prior to completion of this examination LIABILITIES The Annuity Savings Fund 6211404917 represents an accumulation of contributions from members with interest earned through June 30 1962 Interest in the amount of 174606163 has been credited to the individual members for the year ended June 30 1962 The Pension Accumulation Fund 11546432483 is the accumulation of employers contributions State matching funds investment income and profit or loss on sale or recall of investments after adjustments for interest overpayments benefits refunds etc The Annuity Reserve Fund and Pension Reserve Fund were closed into the Pension Accumulation Fund by authority of House Bill No 910 passed by the legislature during the 1962 session of the legislature In addition to the Fund liabilities the System has an unfunded accrued liability arising from prior service approximating 13850000000 as esti mated by the Systems consulting actuary innni 938 TEACHERS RETIREMENT SYSTEM RECEIPTS AND PAYMENTS Comparative statements of receipts and payments for the years ended June 30 1962 and June 30 1961 are presented The net income for the year under review was 3027386978 Bonds covering employees of the System were presented for our inspection and were as follows Name and Position Coverage Amount G E Pittman Executive SecretaryTreasurerFaithful Performance5000000 W H Pucker Deputy Executive SectyTreas Faithful Performance 5000000 Martha W Pirkle Senior AccountantFaithful Performance 2500000 C H Skipper Tabulating Executive AFaithful Performance 2500000 Barbara J Smith Senior Accounting ClerkFaithful Performance 2500000 All Other EmployeesFaithful Performance 1000000 GENERAL The minutes of the meetings held by the Board of Trustees for the year under review were examined and found to be in order In our opinion the accompanying balance sheet statement of funds and statement of receipts and payments correctly present the financial position of the Teachers Retirement System of Georgia at June 30 1962 and the re sults of its operations for the year then ended in conformity with generally accepted accounting principles applied on a basis consistent with that of the preceding year Respectfully submitted OSBORN CLARY COMPANY CERTIFIED PUBLIC ACCOUNTANTS939 TEACHERS RETIREMENT SYSTEM o o o o o o o o o O O O O Q O O rH O O H H lO Oi N o o o o n h co CO W i ocooooioom O 03 W CM W O O O r m t Oi o OOOOOiOQOCDXOWO oomioiMOioiOTxcftcooi 02 00 OCOCOCOCiOOOOOlOlOlOOOO CO CO CO CM a fa fa w w pq 09 Eh w s Ei 02 W H r is Eh 02 02 w Eh o Q 5 02 Q z o n CD t ICOCOCDCOCDCDCOCOCOCOOOCDC0COCDCO I I I I I I I I I I I I lOOTlOOJrrlrlrlrHlOrHinCD rH pI 03 CM rH OJ M 11111 It If I II 111 CQOOCDlOCOrlrHOlOCOriOOr Ifl H H H H 0 0 pq W ui in m rn m o d a cu 0 fH H M pH H 1 D D a OJ W W w CO CQ a a a a o o pq PQ 3 en cfl en i w in ph pq pq n m m S m r Fh CO en cci C3 o cd i a 3 a Pi in in in in in CO 3j CCS CCi 3 CU CD CD CD CU PS i W C3 3 c3 CD CD en en X x o o pq pq en en cd cd CD CD o CD 00 a a a a o o pq pq pq pq 3 a en en cd cd CD CD rl rH a a W CO CS cd CD CD pq pq rH H a a m en cd cci CD CD JH rH EHEHFHEHHFHEHHEHtltHEHcHtlEHtHEH en en in in m ca 3 3 3 3 3 m CQ 0 5o 33 a cd Sg o CD O o o en S3 P CO CQ CQ CQ CQ 3 t t CO CO CO CO CO CQ t3 fcS i P 0 i CO CQ CO CQ t P a CD O O CD O Ph h ca a O pq pq 940 TEACHERS RETIREMENT SYSTEM O J so O o o o o o o o o o o o d o d d o o o o o o o o o o d rj ad in d co m o m o o c c c o O c o o c c 8 c o o o o g o o o o o o c cm CX o X p CO CO o o o t o o m cm CM i Oi t W CO CD us o f t O OS CO t CO 00 IC GO N H in H H Eh oipx w tf W H Eh H Ztt 1 in o t o o o lO lO 01 CO CO CM C CO CO N N CO Ti Cd to Q r5 1H Z R fc o Ix w it H CO w zi H w fc H H m hH to H H oo H Eh o iz P Z co Q Z O PQ O 05O O O t co m o a t t t t fc w m h cc in t CD CD f t HHB5HHininniniOrtHHHH rH rH ri W CM M CM i H o o d S3 sb o CD 0 o o C3 o ft o 5b S w o a o O o M o o u O X o CCi 0 d d O D d o m o 0 5 CD o H f H h 0 CM CO CM H CM O o H Q o il CO 5b M O 03 bb o H CO o CJ CO ccf o v O a c o 3g o o q H Hi d 3 o SO o w ccf o 2 A Q 2 go 03 03 q 2 ii j d 3 c c c 6 o o ocS o d d C3 d t3 d cS Q o o CD a CD CD S o 3 ca p H C5941 TEACHERS RETIREMENT SYSTEM o o Q o o c o o o o o 9 a a o o o o o o C 9 s o o o o g o Q O O o o o o s o o 9 o o o o o o o Q O lO o o o c 8 o o X 9 m o O to id IH o lO 55 o o CM o m CO CO CM CO Q m N o o o o o o o c 9 tco CO CO o o o in o o CO o 00 o X CM CD c CO m CO CO CO 00 o CO in CD Q O o co Tt in c CO CM i1 9 TlT O O CO o O O CO o 88 o c 9 g c m CO CO CO CM CO X o in o in CM Cr00 i1 c g S CO N CM in CM rT 00 oo CO in m o o o t m in o in in m cm t o o CM ii co in in co CM CO CO CO CO CO co co in in co co W Tl oi ci o lO t t L t X t t tj x i in in in o co th h co x co in in as si o 0 o c o o d el co CO d O 3 o d o 3 S o d d 2 a en d d to W d S d 3 O a w 2 S 3 d w a o i j CD a co M o s d d d s 4 O 60 c d d d HS ft d S G y o m oKo CC j i 03 CO r m O co co CO co co d d d d o o m pq CD CD d d d d CD CD CD CD 60 60 5 d s d d m pq o o o o A si j O O I CO CO CO in CD CD OJ t H 03 a GO CO CO co 0 CD M i CD CD CO CO CO CO d d d d o o m CQ CD CD d d a c CD CD CD CD J J c h o o 3 d d d J 60 60 d d 3 T d 3 m n o o o o 5 CD o3 CO CO d d fl d o o n m CD CD d d T3 S o o d d d d 60 60 d d d d CO to CO CO d i o CO in CD ri co d d Cfl CO d d d d o o m pq CD CD d d d d d d CD CD CD CD CD CD CD M A tf CO CO CO d d d d o o pq pq CD CD 60 60 CO CO 60 60 4 u u o o o o d d i f To CO d d J 60 60 d d d d S BB pq pq a a CD CD J CO CO co co d a o o o o ft ft li n o o O O J CO 3 O d d P P d S 5 J CO CO CO CO d d d d s d d d d J o o o o CD pq pq pq pq CD CD CD CD d 60 60 60 60 0 CO 03 CO 03 60 60 60 60 U tt tt t U O O O O n sss C CO CO CO CO 0 ll fH ll M X Ph Ph Ph k g d a CO a S c O IH M H ll d d CO 03 ft ft a a o o O O CO co co CD CD o o Ph Ph 03 03 a a 03 CO X XJ CO CO CD j cd r a X2 5 Q cd d d O hi Pm CO a CO to CD to J CD P d d j CD d X2 CD CD P Q d M d d 53 53 6o co d ft d o m If g o d co H CD SB 5 w 942 TEACHERS RETIREMENT SYSTEM 8 888888888 88888 S8888SS CM co O lJ3lOlOQlOttt NootoMooSaS H to to co co oi o 2 8 00 85 lO lO lO lO ttNCOOOWCDin N W CO CO CO Tji Tf CO n to O lO CM CM C H CO Is ri in 3 8 p ii S w z B Z w o CO 2 S W Z fc 03 w W z H w z PQ l O A N 00 00 Gi 00 M OS N OS 00 Oi a a 3 60 a x a CO o B a a a o O a 3 G CD 5 o a i E si a S g a a a o o o c w a 9 3 j CO c H M r a 9 i a kT3 rH rH H ih h W OS OJ t CM O m w w CD CD CD CD H fH 3 3 3 3 3 fl fl S3 CD CD CD j j j j f CO CO O CM Q Q Q Q CD CD CD CD Q Q Q Q a s XJ ft ai a Q Q o o o O O O 3 3 3 P ft ft CO OS CO 3 3 03 oi ft ft s s O O o o 3 X ft ft 03 03 a a a a CD CD CJ OJ 9 s 9 c 3 ft ft 0J OJ ft ft o ai 00 u a aS H H a 3 3 a 03 03 0 OJ 3 3 o o 3 3 ft ft oj o 0 H h 3 9 03 03 O o fl a q 3 H H H H 3 3 3 3 03 CO 03 03 o o o o C C C G C C o o OJ OJ OJ OJ sssses H o s 03 CA ft S P O O Q G 2 S 00 o 5 o 0J H S a S 3 P 03 Pi 0 CJ 3 C o 3 ft5 W H S 9 2 CO CJ g co 9 CO a S c O CD o Ph u B s 3 ft 3 u h2 o C 03 OJ 3 g X u an 03 cO ai em o o in E 3 3 CO CO ft ft s a o o O O CJ CJ CJ CJ OJ OJ tn w o o 3 3 3 3 Ph Ph 03 03 3 9 o o N N CJ Oi SJ 01 03 03 n bo as 32 T3 j j 3 3 3 i 3 o o S 2 yi 3 Pn J c BO Firs Firs inki 3 3 s w 3 3 r 03 03 C 3 ft ft CO O i S S a M o o S CO O O o O o o 3 3 60 o i o BO BO q 3 3 f Ui T3 O 3 a 3 3 3 o CO CO o 0 x OJ CJ c I S S 03 vi O o oj Q o n n h O 3 2 i 0 3 C3 C3 j ej j rkansa rkansa shland Deben 5 O JO o o 943 TEACHERS RETIREMENT SYSTEM Q o Q c o o c o 55 g o Q o o c o o o o o o 8 g o o 55 o o o o c o o o o o o o Q c o o o o 8 o o o o 5 c c c o o o o 5 o o o o o o o o c o o o o c o o o o o o o o o o o o g 55 g o o o o o o o o o s o o o o Q o o c c 5 Q o o o o o o o o o o o s a in w o o m o o Q c o rH CO CO X 3 CO CM o o CO o o CO o o CXI o lO CM o o 55 o lO CO rH OS Q c o CM in cCM GC C co o m o o o rH o rH o in M o m o o o c o 55 o CD o m g 55 g 55 m CM o o o o 8 g 55 o 55 o in o o g o o o o o O C g 55 o o o o o o o o CM o o Q o c m CM o o lO CM CO CM o o CM OS in CM CO rH Q o o o o o m CM in CM rH CM rH CO o o in CM rH g o o o CM CM in rH CO o m CM o m CO o o m in CM rH o o m CM fc CO CM in Cv 11 CM CO F1 Cft CM CO CM fc CO in Tf in o s g CO in 11 CO CM rH lO lO lO lO O lO O OJ CM O lO w co lO CM kO iH O CM ii mnioiniDiOTf co co co t CO T 01tOO0SiOrH00Wb tocotootcottcoco I I 1 I I I I I I I iH iI lO iH iH it rH iI iH iH I 1 I I I I I 1 I I OJWNtOONCOOOH co ooxcoiotatioicico i i i i i i i i i i i i i it iHlOlOiHiHfHHi iH rH iH iI t t lilt iH lO iH MHHtlflOiOCDMNfOW Ot Kfl CD 51 CD O CO O Pi 60 a d ft co cd o Pl4rHmP 60 c8 60 in 60 60 co oS Ml 60 o dfl r H ni O pi CD ti t Pi l CO CO CO CO CO ft ft ft ft ft asasa o o o o o o o o o o J 3 J J J fl S ti fl ti CD CD CD CD CD aaaaa 4 en en en m en CD CD CD CD CD pi rt pi a fl Pi PI cci c3 ft ft a s o o o o Pi Pi C3 CS ft ft o o O O 4 J rH M M en en rPl rfl M cm 3 3 p j j cci 03 cd o3 d o o o o cS cS o o 0 Tl o p rTl ti U M JH Pi o o h cS oS 0 0 J Crf 0 CCj rH 0 Pi S d ft c3 S S o o 3 o Ph h CD o S m b o o o CD 0 pi cci ft a c O a O 3 ph 9 H CD CD cS O CD CO o o Pi Pi OS CS CD p J J j 4J p A CD 2 2 h p p p cd j a P3 03 d d ca oS CD J i3 as S co 5 CD CD M D 53 60 pi 03 S 03 O s o o O rd ft en CD JiJJi11 rd 2 60 D pi Ei S tl Pi 03 m o C3 Th CD 03 CD bX 03 en 60 en CD o H h S Pi rH C a s CD J r O tfl S S M E CD PT s rR O CD CD j d o ssg CD irS M 2 0 tH R rS W CO j a Pl Pi cci c3 ccj o o o CD CD 60 60 03 OS 60 60 P P ss fH rH 3B a aag o o u 2 o o g a 4 p 60 60 O o c CO ft 5 O co 03 CD Ph H c3 C D S d d cd A rH a xj pi d CO 03 H Si CD CD 5 o o rH rH 03 CO d d d rj h r d rH CD ft en co fH d o CO CO O O a CO CO o O Q CD ft CD CO 60 N o r 2 o 0 944 TEACHERS RETIREMENT SYSTEM O H oq O O O c o o o o o o o o o o o o d d d o d d Q o o o o o o o o o o o g S cS S S o o to o to to h to CM iH CM CM o o o o o o d co O CM to co 88 o g o o o o o o o o g g o o g o o o S 2 S t o 10 A O OS m lO I 10 m co oa co co 0 0 0 0 0 0 0 10 0 0 O O lO 8 0 0 0 0 0 to 05 OS LO co CM CO 0 0 lO CM CM CD UO CM rH CO 0 0 to CM X 0 t ffi tC H M b ift CD o t m o w t o g b co 10 O W CD CM EH s w M w H Eh N 55 o 10 to lO 0 t M IO W 1 CO O MO H to CO Hi Tit to 9 o to a 10 to IO 10 O CM O t l O I i iH CO CO 10 CO o CO CO CO CO QOJ 09 fc Ei g K m Eh C OB g M w s fc Eh fc C CO lH 03 w Eh o 02 W H O Q Q 5 O M 0 js a S o D u a o 3 a CD a o 0 3 So D M ai 0 ft 6 3 s fl H fl a 3 s O OltOOHOO Oi 0plOlCOC0tgcO St l itHrHrHIWHl0 t 1 1 1 1 i T T 1 1 CM CO CO 0 lO O CO CM to C 3 a ft M CO M c a cS O M S M CD 03 03 a 2 w 5 O D o CO 3 3 3 o 11 CD Ah Q 3 3 CD CD a X CD CD q q 3 3 o o 3 3 o o 2 M 3 CO CD a q CO 3 H o w J J 4J j co o3 co co o3 s O oj ft s a O O O 5 en o o a ft H H o o O O o o ft ft o o O D 0 rt H 2 o o a a as oj O CD Pi fl oj 03 S a H H H Eh 9 2 ii ii O CD 03 3 S s ph q en fn R CD S H ft s CD 2 3 S SS CD XJ to CD H OS O D D D O 5 H cd a a 5 rH en CO CO 0 CD CD M 03 s 8 CO M o oj 3 3 2 2 o o 3 D O 05 to to t t CO i i CO O CD Tjl Tf t CO S o 3 03 CD 8S O Hi p 5 p h q p aa ci m co ci m CD O CD U d CD ft fn M S in En CD CD GO CP CD CD wrawcewco cT cT of co to CO CD CD CD CD CD CD Jh M h M M i 3 3 3 3 3 3 a j j c c a a a CD CD CD CD CD CD X X JD CD CD CD CD CD CD q q q q q q CD CD O O O O fl 3 3 3 3 3 a a a CD CD CD J J J CO CO CO 03 CO CO CO CO CO J 4J J J CO CO CO J CO CO CO CO CO CO cS ccj ccj 0 0 0 3J nJ cd S c3 03 000 33 ccj o3 DX3Q TEACHERS RETIREMENT SYSTEM 945 8 o o o o o o o o o o o o o o o o o o o o o o o o 80 m o o o t o o oi n h in n o in CM o o o o o in o o as m t o m ri cm o o o o o in o o oo co m co o in o O CO nH CM CO CO 88 S8 m co o o t io o CO CO M W OS o o t io n o m 00 O O lO I 0 O 03 M t CO CD CO lO ri CO t 03 CO CO CO oi o m m w CD tJ H W H CO co Tji co id oi Ol O O lO t H lOO CM CO lO lO CO tJ iO lO 03 03 CO ri lO CO lO IT CO 8 03 03 i rt lO C3 r 2 CO CO o CO CO rji 03 m it w CD CO CO CO fc t CO b CO H N H Tf CO CO CM lO 00 H H CO t H N tJ if J 4J 3 J o o fc fc s fl a CCi 03 a a o o D O J P5 3 3 id oi it H Sh h o o o o s o o fc fc a a ccj 03 a a o o O O P 4 3 3 a a d so Sh CD 3fc a in g S s s a o O a o O 2 5 o 3 CD CD a a a a o o D D to fc en a cd P CD 3 O a 2 3 a a a a 3 a a CD CD P P CD CD en en iij CD CD S u u a a a a fc CD CD Dei P P CD CD flfifiOS a a oS S Pi ft a a o o D O a a 03 03 ft ft o 0 03 03 0 0 03 cc3 o3 03 Jh M h M CD M 03 So 3 o J J a oS ft a o o CD a o p ft 0 p CS P h a 03 ft a o O CD a o P a OS 03 fc fc XS 13 CD CD 03 03 fc fc a d CD jjJ4Jp a3 j 03 03 03 a d as 03 O d SSPppajpppp o o o o a o O hgPi o o en en a a o o D D o o en en a a o o o o 03 a d a oS 0 M oS M P 4J CD O CD O to to q en a Ph ft a 3 o a a oS 5 1 LJ V P ffl h tt to a X a a a PH El at 0 a O a j a P at w 0 01 H O a o M a 3 a a CD a a oS a n a Eh O H Ph o3 CD CD t3 05 crS 6 a oS o 3 O a O CD CH 2 p c en P d ai a eS M a o 3 a 03 43 03 u a a 03 g 2 o a O D CD 1 a a s 0 d d a a o o a a 03 03 pd tn a a o pq a 03 a a o en O OB K a S Ph P CD oqpnfl o nooifi946 TEACHERS RETIREMENT SYSTEM 88888 8 d 8888 CO iO t h CO Tt rP I CM H oo in 00 rH CO CM omo 8 w in t io o h M CO t w 00 iH 00 CO t CO W lO N 00 l Oi CO rt CO lO CM H rH in t CO CD CO 6 SB s o m io m o o lO N W M lO O tj co in in iri in CO CO CO O N lO CO 00 H 10 m CM o r h in x CO CO P co fc fa w HI H fa CO fa H S H B 5 w M H CO N W l H CO H OS 00 t 00 CO X I I 1 I I I w a oi co o d a o a 3 a fa lO lO iH iI H Ol 03 x to t rt ft H H rH w fa ft Q R g O sJ O G C3 O DO 3 5 g 3 Q Q W 41 Q oo bfl oi G Q a tn e 2 G oj o a h o 2 to ft as O o o 2 2 3 to G CO H fa 3 g a1 tu fa fa fa 3 i 3 fi at g a a 2 o3 3 fa 4 G 03 01 a 01 01 Q tu h 0 d 33 s o o 2 o o a o co o O CO 0 6 at a S q co ft a at o co rt s o 2 a to O u 00 o d o oi J3 Jh co O 01 01 cm ui CO 00 at ti S3 o r ti CO 05 l iH o ft IT oi o 2 w 01 a co o fa fa a a CO 03 ft ft g g o o o o 0 ai fa fa 5 8 fa fa 3 o o S H 01 01 01 co w 69 QOl Ol a oo O O SS 5 S as Ol j 00 C m g 3 H 3 s ai fa 0 co to h a t t CO 1 I I I I ii lO if Ol CO o sg 0 r t 2 a co o 13 oi 3 S o 2 01 J 3 h2 G o r i oo ai H rH o s ft Cr oi 01 3 3 j G G ai oi 01 01 Q P G G O O O 3 oJ 03 o G CO O r oi rt S C rt ft oi 2 G oo o o ft ft Ol o o 01 01 G G 00 a3 ft ft ft 01 01 o o o o a w g g 111 5 oi W O ct d cfl H O U CD a c c CD CD CD 0 0 0TEACHERS RETIREMENT SYSTEM 947 o o 88 8 88 8 c c o o o 88 o o o o o o o o o o o o lO O O O Q O Q 1 O CM O O lO O co io cm io cm cm io o o o o g O Q O O O O o o o o o o 8 o o o o o o c c o d o o o d o O O O O Q O o o o o o o o 8 o a o CVJ CO o iS n S cS i a io in co o m CO rH CM O t O rH 8 8 CD O c c o o 5 o o O c o 00 CN o 8 o I o lO fc o 8 o VO o o o CD CO 55 t co CD 00 CO CM CO ocMtiocoocM tiMOht1HCOWiO TiocorTtriocMco iH rH rH rH rH CO o o o 8 8 CM CD TjiiocowaJcoin lO lO lO io vo io NttiONiOiOWb O OCOMtHtMHOO O locxicocOTjioio lO lO lO t CM CM CO iH x CMOOSOiCMrHCO CO00tCOCDtCOCO I I I 1 I I I rHrHiHlOlOlOlOrH rH rH it rH I I I I I I 1 1 OiOirHttCOCOCO I I I 1 COtTCOHlOH CD g in 3 a 4 a a a a O CD CD D a P 2 P rQ 0 CD CD CD CD CD BfifiRO PI Pi cd a cd P P P CO CD 0 nop pi g pi pi a a rt o o o o o o o c W P o3 cd cd cd cd cd O O O ft P ft o o ft ft m H o o O D o o ft ft M H M H o o o o o O O D O O CD CD O O z a a pi pi p q cd cd cd cd cd cd cd j j j iJ w w ft ft cd a ft ft CD CD O O O CJ CD CD CD CD CD CD iC O CJ O O CJ cj 2 J PI w ft Pi D 03 ft ft ft CD CD CD CJ CJ O cj a cj O CJ MflHMfHfHfHfl OOOOOOOO as o o o o o 3 Eh C3C30303C3C3a3c3C3 CDCDCDCDCDCDCDCDCD ooooooooo s Pi cd ft a O h O D s O CD cfi CD PI 2 ri 2 c 2 p CD P ft CD ft CD CD M 61 CJ 03 cd CO 61 61 fH M P O 0 0 CO tuo W o pi t P M cfi cfl Pi O CD 0 o en jh m p S pi pi Ph d pi s 51 PI P J 4 4 c en ci cfi M fH M M pq fH PH PH 3 0 Q CO fH 2 60 P Pi O M a pi pi o o 03 cj 03 CD CD CD CD 3 2 2 PH CD ci CD o o 1 Pi en S CD o M O 05 M m a 60 03 rH M 60 O H CD 0 C3 PI ca cd c ft a a 0 0 o CJ M M CD CD S o C Ph Pm cd cd 61 Si r m o Q CD 0 0 CO 3 CD Pi ft n o o D CD a as 0 a O CD o CD p U OHO pi a o o ft ft o o O O Pi Pi cci cd S S Ph 3 3 tj W CJ CJ re r jj rz O O P P CD CD en en pi Pi o o w w Pi cd p Ph 2 m a Ph Pg p cd 33 en J cd So Pl 03 CD P 03 Pi S CO y co 2 u ca co O 2 CD cd en PI 2 P CD CD 3 0PM948 TEACHERS RETIREMENT SYSTEM o 5 o o c 9 g c g 9 Q 9 o 9 c 9 d o o d o o d 8 d o 9 d o c d c o d o o d 9 c o o CO in i1 T d o o CO d 00 if o 9 m m Q o oo g 9 Q c o 9 e S 8 CO d in OS CO CO d lO d 8 d CO d c X lO CM 60 CO o i4 rT iC co in co o o 88 8888 d o o 88 O O o o d o O O Q O o o o d lO CM o o O lO LO tM io d d rt lO CO lO t W W H 8 Q O o Oi o in c 9 X CO o o o o d o d lO fc d 00 in CM rH CO d in d in d in t d m CM CM co Gl oo coco oo d co L 3 s Eh n cc io co in io m iO lO LO o fc LO O O lO CO w 00 LO 00 lO t CO Tf to o 09 it a H S5 O CO H ih s fc 03 W W s 2 Eh H S5 m HI H 3 c o a O O cc 4 D a CO CD CO J 2 s as a c a as a d D O a o t M t O O 00 00 00 CO CO f H IO M M o ft Fh o O A ft as cc GO o M cd cc j 60 H CO O cc rH OS 9 oo Ci jj CO C OS tm fto a 0 0 Q Eh o a oS 9 d o Ph en tJ oS s o a o 153 n a o o D CM II o 13 d D 0 O J i j j O to W CD g si o g O en is S C3 O D o o a Ph Ei cci oS en en cc CC 4 J 03 o o hl s S as ft s So I s n Hd 5 c m O O fl 60 M 9 ca v o O 03 PH c ft O o oj o CO CM CM CO 00 00 GO b co in in in CD en 60 CO jC 60 p n O C ft 2 a 9 o PR D 03 S3 O 03 h as S3 S S 60 i 60 60 03 60 rj as r oS O s a 60 0 as a 60 CC o a c as 9 ftpR CO t i 0 CO CC 60 CO 60 CD P 3 5 C ft go ft g S aS O n D CO ft B c D M d 3 60 d 2 C as SShStJ T3 CD h CD j CO CD to d o 949 TEACHERS RETIREMENT SYSTEM 88SSS 888 8 88888 8 8 8 8 88 S S O CO CO CO lO Q O CO CM O lO tJ CO CO CO O O o o rH CO CO O id o 8 lO CM O Q O t tJ lO O m t O Q co iO Q t OJ o 8 CO Ol N W tO H Oi N CO co n o H CM 03 oT h oi co CM rH rH rH rH lT3 8 88 10 O O CM O CO uO O CO iOC0iOrJiO CO tO lO iO iO iO iO b CM CM CM cm CO D CO H CO iO rli hh Tji t O iO t O CO CO CO CO CT t H H CO tC CO O rH lO rH rH rH CD iO CO i Tf Oi CO co t CO a cm rH O d a a o o BO d a OS CD a B BO 03 i i 0J BO i 1 U a BO Ml 03 oi BO 60 H J H H o o in in hi ci fa o So g 03 fl d 03 03 P P a a o o O O a cd o o s Q 4J CCj si SJ o hi g T3 CD 0 w m ooh S a P d O O Hi Hi r tfi c3 t tfi tfl M 2 3 3 d 3 P O uj H BO O 03 O BO H H a 8 bohI d Hi 0 s M a d 2 2 g 03 cfi s ft I H C O d ft 3 a a a Ml 03 CD 2 2 a en BO BO 03 03 BO BO H M H o o d a a fa BO 03 S BO n H d d 03 03 ft ft a a o o O O h j si BO BO Hi Hi 03 03 o o 03 S ft J Cfi ft d H 03 O ft D BO Hi d a s rR a 03 u u 7 CO 0 H o o S Ph HI P3 ft ft ft ft p ft 3 03 yi tfi w d c O d 03 Q a c O 03 0 CD l OJ H 3 ft 03 c3 0 W d CD CD d 03 H 03 3 0 03 a a o o d oi O fa 03 ft a c O 03 d tn 2 w 03 3 d Cfi H Q ao Cl oj o a o 4J d CD CD S G CO O 03 c5 d 03 O siwiSSSSMii CD 3 rn Oj a o 0 d Cl U c 03 H d 2 d d d O CD 3 d s o d o g M s 2 S H m O O S J O S O950 TEACHERS RETIREMENT SYSTEM o o o o o o o o o o o o o o d d lO O lO t O H Oi Oi o in in t 05 o o o o o o o o o o o o o o o o d 8 d d o o o o d o o d o m odd o o o o o o g Oi o o m o Oi Oi m 00 Oi o 53 9 9 iQ lO io co O m o 8 o o in o o o o lO 11 o o o o CO LO N H i in 00 03 CO 00 d o o oi ii 00 oi CO 1I d o lO d lO Oi oo CO CO oT co rH CO oi o Oi d Oi t it Q o o 8 Q O o o o o o in CO d d in Oi d 1 d in IO Oi CO oi iH CO 00 lO in oT IO 6 w in in IO in H Eh H Oi OJ b o o Oi lO Eh r1 00 o o CD t 03 in CO CO in iri fll Oi 11 CO iH z Eh 5 IS o CO h w Eh w S H S3 s 5 g H w CO hH S w w X a o GO I1 1 1 H 1 iH iI 1 Q r CO q s CO S 5 fl ccS o ft S a s Is f aS O 0 D 05 f CO 05 CD M 13 2 M Q fH T3 qS O CO 03 a a 2 s ft a s a cci ccS a S o o CD q 3 4 0 CO CO H 03 g3 CO CO a q a q o o o o j j J 33 j cd co co co ccS Iz Iz Z iz S fD Co i ft a c O a CD q ccS o If CO 43 3 03 05 CO I X C5 i IO fi rH 3 q CD 05 q Q g ft as a 2 o a o a 1 s tj M eg 03 ft XS o O v 05 5 ft a 71 co a 05 03 S S 2 rS 3 H X5 fc 05 03 05 W Z1 q CO ft a o o d cci c CO X c CO O M cfl O 05 c q CD C 03 ft a c D 05 q o M ft en 05 05 05 u CO f C35 c OO OO O H CD iQ a o o q 03 tj ft a S g co 2 xs E CD CO o i c Oh S3 05 o 03 n ao On CO q 03 13 cm g a a s fl r 05 05 uw t 05 P 05 5 o g o iz T3 C M q q OS a c O 05 o q q q q 05 05 05 05 Q Q o o O O 05 05 q q o o q ft ft 05 05 H h 05 pq PQ en q q CO 05 Iz q J M q 05 5 q 2 A si J 05 P o Q Iz o o951 TEACHERS RETIREMENT SYSTEM o o o o o o o o o o 8 o o 88 o o o o o o o o o o o o 88 fH rH Q 2 CD id O fl n in o o OOOOOOOOOO OOOOOOOOOO oooooooooo oooooooooo OOOOOiOOOlOO lOHiflmwoirttMH o o o o o o o O O Q O O O O o o o o o o o o o o o o o o o O O CQ O lO o MOW O OJ iH o o o o o o o o lO o lO CM lO 00 CO cxf co cioomoooooo DOOCOiOOOOOO iOMWCvJHObrtW HCOG000lO03C0COH CO lO M t O W lO CD i CM H H CO 8 8 8 8 S 00 lO O H N lO t CO 00 W lO t fc CO CO O O tr iO lO CO o Mss ssiisSel COHlrlCOtDHtH f CO CO N H O COlOCOlOtM4 CO lO 0 CM tJI H lO rH rH rJWWCOOOCOiOCO Ol00OOia0G0CTCSlCp rH rH rH h H H H lO ifi CO H Q t t O M 00 X O 00 CO t 00 H i rH rH rH lO rH lO rH rH kO rH rH rH i CDCO05QC0HCMCDCO lO C O N CO Ol CM 0 D c3 o3 T bfl bJ3 rS P P X o o p p 2 o3 ai c P ft g ass O O Pi O O w w cu o 60 a 3 p P CO a Ph 3 o en ri to pq pp a H SH I Pl p p d 3 o o 5 CO CD rH jH PI PI o o 03 o3 o p P 5 60 60 60 PI PI p 3 3 3 a 3 p pi p 3 ti Vh Hl a 0 CD tf PS d 0 d PI i p 03 03 03 n P J CO co co M M H pH s s t pi p p S3 03 03 1 ft ft ft a a a o o o O D O o E 2 a d T3 CD H 0 o CD co CD H CD P P o 03 o3 p o O S H d a CD CD d CD d in ui j 03 03 O 03 OS 2 CD P CD P 03 P S a p P S3 co 03 CQ cd Ml P 03 CO 03 aas s s 0 03 0 ri ri s c s rH c 0J H 33s P LB 3 03 3 33 3 03 3 03 o o o Ph PM Ph ft o o CD CO 2 H rH CD TJ CD P 03 ft w 60 03 o3 ri f id CO 2 w CD X3 CO p 03 ft m M 03 PI o OS Ph CD CD CD tj ac tm oS oS o3 U bl 11 J o o o J 4 Cfl Cll tD M H H rH rH k t t d rf fl cj oi CO ft ft ft a a a o o o O O O p P eP ri 61 M M P Pi P P j a 4J oj P P P P CD CD CD CD p Q 2 P f CD CD CD CD p P P P P t t b n P P P P H c3 c3 cJ o3 ft ft ft ft a a a a g O O O O q O Q O O 3 a ri a ri P ft ft ft Q 03 03 oS 03 1 i r CD bJO bO 60 BJO p CD CD CD b P p 60 P 60 h M O d qj S a cd H H H H Pm Ph 3 t3 d p P P 03 03 d P 03 03 ftO pi t o CD CD CD CD P P P P O O O O to A ri ri ri o3 ft ft ft n H CD CD CD CD j a S CD CD CD O S 5 a p 03 03 FM Ph d P O O O O 03 cp td tp cp fj o 3 o 3 P 03 03 oS 03 oS Ph Ph Pm Ph Ph P CD co n pP Pi S CD O ri 23 CD ft Q i1 Z p pi o H P P CD CD P Ph p a1 CD n P p CQ P 03 ft a o co Q 3 o g J3 t1 CD R 6 P 03 ft a o o CD o Ph 60 03 f 60 fH ft 03 P feH S 60 fa O ft ft o3 o ri ri 2p23 Ph Ph Ph Ph P 03 j P o a d CD CD ft ft V Ph d H o 03 a o o Ph952 TEACHERS RETIREMENT SYSTEM o o o o o o o o Q o o o o o o o a o O o o o o lO o o o o o CJ m lO o ii tf h CM 2o oooooooooo o o o o o o o o o o o o o o 2 o o r o o CM lO t O iI lO t cm co co ao t O CM o co 88888888 iri iri in o o O t t CM iO O lO CO CO Oi OJ O o H H W W f CO i w CO oo os r Tt 00 iri O ii lO OS CO i in CO iff iO W H W H M w w w H H l Hi w i m w to co t H iri T CO rj iri O CM O H iri Tji t m m o o o oo cm t t 00 OS m m m in t m cm cm W CON H H coiricococococoiriiriiri z Eh S w Sz o h w hH Eh P 1 03 H w fc H W M IO M W H N Ol t t CO t M CM O O CD it 03 M en CD 3 3 3 3 ft ft h n D O 3 Q Q o iH o pq ft ft 4 fl fl H 03 cci O 002 d d 3 3 ccj o3 a o o CD CD S is o o Ph Ph o o rH fH ri rT o o H H O O M rvi r CD CD o o a3 a a a o o o o Ph Ph CD CD CD CD co co co co M o o o o h 3 i3 Vi ft ft ft ft 0 3 3 3 3 2 Ph Ph Ph Ph CO at ca M o S8SSSS9seh o i 00 65 CD CO CO CD CO 00 S3 S S I I I I I II C0HOHHHHHQDhD Ph a q 3 HH M S 3 X o3 q O ii 3 2 S o a d 3 03 h CD s c Ph M H to fl s S 3 3 3 W CD 3 Q Ph 3 3 fl 3 cu 0 a CD Q Q d a CO d 3 3 3 N CO bl W g 3 S 3 9 53 3 OJ 3 3 43 0 0 Q it 03 0 to 3 CD d CD CD MM 03 cd CD M M M w P li m J CD J J CD CD to to CD CD c C CD CD CO CO 3 3 3 3 X2 CD t 3 3 C3 03 ft ft s a o o o o CO u 3 3 03 03 ft ft CO M J J J 3 3 CD CD CD CD A 0 3 3 CO CD Q ft CD CD 0 Q CD CD 3 ft ft M o o O O 3 3 3 3 o Ph Ph d d 3 3 03 03 CD CD 3 cd ft a o o a cS C 0 Ph d 5 3 03 03 pi O CD CD O CD 0 CD CD CD i tt li fi it u 0 CD O O O O Q Q 0 g1 g1 CO CO OT M CO Ph Ph fla CD CD ti MM CO CD Hh Ph S CO CD d J J i i 5 o o o o p CD CD CD CD w w w S ti 03 CO a H 01 CO CJ CO 03 CS CD CD 3 3 03 03 03 03 3 3 pq d H tH 03 03 CO CO 03 03 CO CO 03 CD 3 3 o 03 03 ft S 03 03 CD J CO CO CO ft CD C a q 3 Ph 6t 3 s 3 3 03 ft a c O 3 3 03 o 3 ft CD 0PGBKESZT TEACHERS RETIREMENT SYSTEM 953 g cr o o o o o o o o o o o o o o o o 8 o o o o o o o o o o o o o o o Q o o o in rH o o cm o CO o o iH O in in ft CM X CO 02 11 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 00 CM r 0 m m cm CO CM 0 0 0 in m cm o o m CM o o o 0 0 0 0 in in 0 0 0 0 in CM tin cm m CO CO CO ih in 11 05 in o o o m o CM rt in x Tt rH tt CM en P en cp 3 P CD a 2 S g 0 o t CD O a rH O ft Pn N fn H A D cd D o a a CD O S rti rf j 2 m 2 be 2 H n iS M o o o o a a i a g a O n gj 0 Hi U OS p CO 1 CD 1 60 cd s St p C3 1 0 a 0 1 4 J en H cd 1 N 0 tl 0 fl cd ft 3 a 1 0 ft 1 a 1 0 1 1 CO 0 1 03 CO 0 cd 03 0 en 1 1 a CD 1 1 m 1 0 H S3 3 1 3 0 1 o H O S O BO si a ft m OS o en CD o a en 0J Cd o o cd a rj S S r t 03 C h h CD CD CD a a s 3 U ii CD 0 CD ft p ft E Ph Ph CD CD CD DC M 60 1 03 cd cd 60 M bo 1 p 4 p M M U O O O S a 1 P a 3 1 en en en u H rH Pn fl P cd cd cd ft ft ft i a a a 10 0 0 10 0 0 en en en 03 cd 03 0 0 0 1 l r cd J h cd cd H J rt ft CD Q M 3 i rt 5 fc o o cdpicdaoSo33ido33 00 h a O Ph W r 3 Ph iH 3 rH th T4 JT WJ U k w kn kA i 1 Kn m m Prl s is a is ri 5353 a cd fjflflJflMiaMtHMlfja5f tdlillHhShflhfiljfJ SnCtltOjW CD J CD J CD CD s CO IB IB SoSSSwgco 3pl 0 a o o fl P fl P c Prflr fljH S Pi o o fl P5954 TEACHERS RETIREMENT SYSTEM o Q o O 8 o o o o H o 5 o 9 o c o o ei t d d d d d d d d d O J i H 02 o 9 o 9 o Q 9 o o o 9 9 9 o 9 9 o o o o d 8 d o d d ad o o 03 iO in 9 in t O tf m 9 rt CO CM 9 CM iH o 5 rH rH 95 8 o o o in S o m co 03 CD o o Q O w d CM d t cc tf iri iri a in i1 m o O t t M CD CM os CM CO CO CO o CD CM m CO t d co o CM ii f S5 o in CM O O O 00 in cm CO CD 09 t SB lOtioioiomcQm 03COOMOJCQlt CO S M p B s hl C fa 09 w w pa iz S w 15 H 09 w tticita0ib 955 TEACHERS RETIREMENT SYSTEM o o o o o o o o o o c o o o o o o o o o o o o o o o o o Q o 5 o o o Q o o o o c c c o o o o o o o o o o o 8 o o o rH in 11 CO Q o lO o o o m c o CO i1 Ol o o m in o o o m o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o H o Ifl o co o cvt o CO O iH lO t 1t CO iH o cm o lO H kfl 88 o o o o o o o o o o 00 CD NH tO rH CO in h O iCi 00 Q lO lO 5 cm t o O CO O CM CO lO ai tH x iH 00 CD cm m co co oo CM rH CXI iH o o o o o o o o rH iH in lO ifi w c t CD GO CO lO lO CO kri 10 co co in in t CCJ CO lO t O O O Q CO o o o o t cd in in in i o w co in M CO 00 09 CO CO C CD CD CO GO CO CM O W GO CD CO CD CO c CO CO CXI CD it I iH O rH CO CO cc o 1 60 09 so P co P a o O el o o3 0 o en ft a ft C sp O cd CD rj CD CD P CD 01 J D en co CD CO CO p ft p S Fh P 2 CD co taC CD j 3 O R ft d a o o o3 OS n n o o ft ft O O D O p p o o CO co p p 03 CO M H Fh H P el n fl M rn d 3 03 09 H w H CD W irt M 09 cci X Cm M X 0 cu H H H m d S el CD h el CD CO p a 60 el a el cd bo R el el 03 M p P CD 60 d c o CO el c A ft o o o o S cd a CD H CO I hi CD ft 03 Fh j 4 p CD o o CD CD 43 H W in 1 2 CO rH h til o el o 2 5 S 03 O K ft el o O CD C el I3 s r S p 0 3 o ti el P o 0 li o CD CO a s e 03 03 h S o ii CD P g cd y 60 IJ 03 0 CO 2 el en cd CD ft 60 CD 60 H CD CD Ji d CO P e3 3 p o 60 CD o P R el CO CD CDS 60 5 03 P 60 O 60 O M O J CD H CO ft CO H CO p3 ft S sj p ft R O g CD CD o ft g O Fh rt co CD ft 5 60 O U ej P So w r S PH 60 P M tn O P O 2 s g u p a P o a d P O c3 i h CO P O p OS i m Eh Eh S2 o S p Eh ft CO Eh P P o o pa R P R p p CD CO O CD 3r p Si R P CO a S c O A p cO O it ft o o ft 4 gco o S 03 5 o en d d CD CD d P cO CD P C A ft CD CD 5 Hc3 60 d t 4 i J 4 P P R R956 TEACHERS RETIREMENT SYSTEM 8 0 Q o o 00 o to cf c CO o in CM iH iH 000 000 0 0 000 000 O O O O 0 0 Q 0 000 000 000 0 0 0 000 000 000 O O O O O O 0 s O 0 c 0 t O CO CO M j m 10 in 0 0 c 0 m M O CM O O 0 in O CM 0 10 0 lO CM 0 0 0 0 10 0 0 CD fc H O 8 CM 00 g 0 0 0 0 in 0 10 CO 0 0 0 t 0 10 CO O CM O ffl CO 00 0 0 m 10 CO in CM iH 0 tO CO in iH tH lO C lH H f1 t iH X 02 00 w Eh 55 0 10 0 10 CM 8 0 m CM iH O in 0 0 in 02 m CM in m m CO tf CO m CO a z Eh w Eh hH s Eh h W H W 5 w S5 IH cm 00 O CO iH 1 1 w 15 H d P a o o d ft cd 3 a cd d o d ft o3 d bo 03 CO Ph 03 ft s ao C3 CD o S J Ph d Tt So 03 0 cu h a T kii CU j O o CO a Ph t d Cd ft a o O a fl o 3 S f o ai S a P CD O CO o CD 3 CD 03 CO CO lO W M 00 W Ol tO t CO 00 CO 00 Ci t 00 t CO c I I I I I I I I I I I iHinmiHiHiHrH tHiHiHiH iH iH I I I I I I I I I I I cDcomoiHcoin cm r t Si gj 60 0 cd ft a o O CD a o id ft CD oa Ei bi i in d 03 ft a o O CD d o d ft CD CD CD 60 o cd 03 60 60 h o o 60 t0 S fl 3 3 d a d d 4H CD CD Ph Ph CD 61 0 ST cd C3 61 Si J j Sh H O S o o O O j d d 60 60 3 3 cd 3 CD O CO o 3 CD 3 CD 03 CO cd 03 03 O O 03 03 d d d d 0000 f 4J P P 60 60 60 W CO Ml Jh 03 0 Etf H H d d cd cd ft ft CO K iS 60S OT 60 03 CD o o D O H M CD 0 IS o o Ph Ph u u 0 CD h h d cd ft ftD S 60 oa h H Is Ph in 5 a d Ph 60 d a g CO p d d d d 2222 to co w en cd Cd cd cd c o ft cd bi 0 H a o rH CD d H P d d d H CD CD Q 3 o 11 cd Ph CD CD a O o o H 60 a cd CO P 2 a d d M fn 60 d 2 03 d co d o CD cd Jj ScDtococntotnlnlnrH cdcocdcdcdcdcDCDCDQSrt o ft957 TEACHERS RETIREMENT SYSTEM o o ia o CO CO OS o OS CO i1 t1 tr o o CM Q ro 00 CO CD CO o CM OS o CD CD OS rH CM CO X 00 CM CD t CO iH CD CO CO It OS OS Ol CO s Ol CO Q CC O o m Ol oo iH CD O m L O 00 iH CO CO C 1 CM X CO CM O X 00 bCM CD CD O CO CO CM CO CO lO lO t co as lO Ol 00 H W CD Tt CO Q CD lO CO o o o o lO lO vo CM O CD lO CD CD CO CD iri iri lOiO co t lO o o LO lO m 10 io Q H i fc b O fc CD b fc b OS t tr t b fr ill ii rl CO O rH t W b CO Ol lO rH rH Ol X 8 O 00 Ml fi BO jj CCJ en 00 j Ph o s a to CCS ft a c O 3 cd 2 O OX BO p Ph c a C3 00 3 d CJ M a o Hi El HI 6 o o Cfi 2 to 2 3 CD O a cci P5 ft A isj CD CD 1 h PI 4J m 3 A to O fr OS 00 g o D CD 00 Ct3 cj a tt c3 Xl 00 O C3 ft cts to m S to Si Eh BO pq Co pq xl si a o 13 si P3 to h1 oo as pi pi CD CD PP oo Pi co oo p f Ph CO Q 00 to cd ft 00 P CD ih 03 Si Ph o Ph 6 J HI O S 00 pq a r O HI o a a O o o s CD pq c O O C3 pq o O n n 0 to P ft ft ft jJ si 2 Ph i Ph a i Ph CD CD BO BO cS cS BO oo 00 00 03 CCJ B0 B0 J j o o a O o a j w cfi lH M4 S s o r r fl rt fl a IH a a CD a pi 3 CD o O O o M CD 4J Ph Ph CD D pq j CD a ft2 Ph g Ph CD O CD 3 a 3 pq a CD M a O CD D 3 pq ccJ ai a o g 9 ctj g p a a o S Ph ft 3 Ph ot ct 00 CD g gPH S S 3 PI PI pq pq S ft rj s o 2 pq Ph Hi m M Pi P1 o pq hj pi xi o j to s ft a c3 o o3 o958 TEACHERS RETIREMENT SYSTEM O H D9 O o c lO cH t T H Cd o m c Oi 13 t Cxi gj o CO m c 0 CO CO t X c o i oi co o o CO N 03 03 IH fc 93 CO t 03 OJ M cd CO H CS CD iC iri g CO o O iC CD 00 GO o CD c O O I i rH rl of CO trH cc 03 o o CD O o o o C CD X to 11 CO CO rH CD d o c c o 03 CO H b X Oi 9 x lO t o CO O CD lO I iH iH oi O o in o o il o CO fc oi o t cf in CO O ID OJ t CO t O CO CO t 00 o O CO iri CO O CO CO o M o m o d o in i m H co 6 W H H Ei Ei tf m co t co m in in hl H H 15 H H H S H H OS O O O o CO CD CO t iH i t t CD 1 m t fi ca iH CO X fH el fl cS oS ft ft a a o o O O 0 d d O d o d x a en w o3 ft ft CUD h 1 J 3 a a 5 CD CD CO 00 60 03 aS ku o o a o hhO n d fl CD s cs a ft ft s a a o o S D D a CD s 2 1 S cj J h I o o o a ft a 2 a St d aS o3 O O Q w 2 CD si cci El 0 P 3 O PI CO c CD CO CD cd C3 O D o W lO lO t CD CD I I I Oi CO OO CX CO CM I I I t CO CO 1 Cfi Cfl il U f s ccf of Si Q M Fh o o CD a 0 0 ccf u 3 CCS o CD Q a 4 CD M 1 a o o as d S3 m OS CD CD J o M X3 cfl CD CD X H CD Ph O c3 M J Oil el cd c ox a S c 5 a o CO H CO w t fc it it fc t t I I 1 1 I I 00 00 t 00 o CO W 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CO CM COiOtCOCCCOCMHH as x CO as co CD CO i fc T rH CM II I I I I 1 ti tr O rH O I rH 00 CO O rH rH rH rH H rH O 00 CO CM c3 c3 a d ccj rH a o O i s ao o3 ao o a 42 a 03 l a to 0 s P o 3 a V Pi 03 Q Pi Pi Ph H fl 01 Is g 2 O D HO 03 M pa o MS 03 j pq If CO to rj ao ao 03 03 ao ao p p p o o pq Pq Ph of 03 PI H H li o o oo 2 co pa Pq Pi 2 03 03 Pi Q O Lq1 b p J p K p pi 2 in fl o3 t3 O 2 Q 1 I o O s 2 ao0 o CD CD pa ao t3 d ao Pj CD S pi go O 2 p p p g bi m in O 3 J3 43 iPl P P P a 03 o3 03 k m W PQ J J J o fl Efl W r ri H rH rH rl H CO rH rH H rH H rH 3 Ah 0 UJ P 03 q pq 03 pj S2 s 03 as o a 8 9 2 pi ps i o U j 9 0 o ao Ah o fl P ao a a tn fn pq fn pq Pq o ao 03 jj BO en J M Pi li o pq SP o H P B S o Pi p 2 S o o p p Pi pi gsfl 5 03 rf P cu 03 Pi Pi O o3 D o o p J J J CQ a at 03 o ao ao jj 03 n ao o SSS pq pi a M pq 03 03 03 piS 03 ft Pi O D t3 P Pq P 03 03 ao Gb Pi Pi O O CD D 0 0 a a 03 U 2 s s a Ei2 Pi O o u D 03 0 K o o I j CO pa a a M o3 O yi o g Pq a o 03 5 15 w Sgg T3 Ti O O 0 0 in pq bT ao D 03 ao W S a ia to o3 m 0 pq d a 03 O a aM 01 ao t 03 o p co ca C3 rC J rH H CO H pq pa p Q 0960 TEACHERS RETIREMENT SYSTEM 05 00 d CD X t CM t rH rH m CO CD 00 00 CD CO in O O OS CO c in CO cc CO 1CO CD o tCD o OS CD CO id CO t co t co CO o o in CO X rH CO CO o CD X o GO 11 CO o o CO X X 9 m CO m CO 11 CO CO cc c CO o CO CO CO cr X o CO rH Eh W S Eh o in in rj co o in S h P fc g fe H ll H g h g w fc 00 ic M w Eh 63 03 0 o i3 o M cc Ml Ph cc w Ph cd T3 a 03 03 m ft S 5 W o a 2 CD 3 h ty co O CO iH rH CO CO Q m if ccs p3 SB g H PL o O a si H s O fl O co a S o o 1 CO a 5 CO ft i 1j 49 i a 3 a Ph Si CD CD cd BO cm ao OS 03 CO i BO M cm 3 n M ti H N O o o X a a J H 4J CO CO CO M IH H 1 in E fi t i q q q CO CO CO a a ft a S S o 0 O i D D o O O o GO t t I t b t 1 CM b i CM c3 aJ cd ft ft bfl sat o o o o o a o o ft ft cm CO U 0 1 2 0 ft rn Ph Ph ft m Ph CD CD fl E tl Si d 09 61 Ml H G 4J J c o o co co 03 Jh S r4 fe p d q a a CO CO ft ft q W c P3 o o 3 o ao g a 3 o co co O w w o a O CO co a so g s 03 O W o a O 03 ft to c3 ao a 3 co O w M c c co d ca O w CO a a m o o o O o W d a I Ph CD ao CD CO ao ao ao CO co i ao ao b H H o HHg o o a S ia CO cc a CO O o bH 6h CO CO a a 5i So d d a a W W d d o o m 03 CO K W PH a CO ft b O CO ft CO ft a Ph 1 Ph CD CD ao ao CO 03 ao ao j M m O o H3 3 CO CO M H in in ri i a a CO 03 ft ft a a o o O O W W Ph Ph a o a o W bgog a ft a ft a a 2 o 2 o a o a oTEACHERS RETIREMENT SYSTEM 961 X co CO t O CD o co CD 8 CD C C33 CO CO i O OS O f m o 1 o o o CM o tH cm CO CO lO rH CM 11 CM o t io m n o o t to d to os to co cd rA h ca i os to co co co h ii cm t os H d co w N t rH OS CO rH iH O CO CM O O o o o c CM OS 5 CD O CO t ICO o CO OS CO 03 CM CO 03 C3 CM cf CO 05 CO CO Oi CO 00 00 CO CM CO rt m CO lO CO to CD O C31 H ifl O X 00 il o O OJ CD CD O W O 03 CD i lO ifl O o lO CO CO X X lO rH O lO X CD CD CO tf CO tO to M CM O CD CO lO CD t CO CO CD to lO CM CM CD CD CO CO W CD H nH CM I I 1 I OS CO CM CM rH O tO fc O CM rt rH rH lO ir X X t t t rH CO it rH OS tO CM i l I I I l 1 CM rH CM CD rH X O rH fc CD d 60 CO CO BO p el h CO o rri CD CO 60 BO CO CO BO BO O O O en H fq H X5 O M cn fH ft 3 o3 am o o el el 3 3 U cd d N CJ w Hj a a CD BO CO BO tJ d a a ft H P4 el CD co p CO a CD el 53 BO cd n c3 l u cd P a c O S 03 el CD CD 13 19 o o O o in w cfi in ft ft ft ft n a a i i a 2 a a i p fc Ph CD CD CD CD BO BO BO BO 1 CO CO CO CO 1 BO BO BO BO 1 p P J J i i Fh H H t o O o O s a a 1 3 4J p J i en CO tn en i M i M i s S s Ph i 1 1 el i el el c i S3 CO CO 1 CO ft ft ft ft a S a a i o o i o i o i o O 1 i o II CD 15 F Ej el a c o a n en a a p a a el 3 o a CD ha o ei CD a I 3 el fl CO CO ft ft a a o o O O O O Si A oi co co BO CO CD CD BO BO BO g CO CO b BO BO S H H o o en H P P rvj cn cn 2 el r fc ft o S o BO fii CO O hfl M ei A o a ft fl el CO CO S ft ft S a CD O O S Th o b b W en BO BO s el el CD WWW ft CO m d c o a A CO 1 Pt o CO 1 CD BO B0 i H CO BO i CO CD CD 0 a i B0 1 8 1 BO CO el cS cn K i O a d 1 p el CO i M 1 N 4 a i 1 ei ti 2 fi i I s 1 A 1 CO O 1 co a i co 0 c 1 g rC ft 1 CO K 03 CD W bo el CO H m CO ft 2 a hi c ft s BO bo el 4J O o en h m ao g p 11 962 TEACHERS RETIREMENT SYSTEM O H S3 O o in ffi a i co os cm co co co m ih cm CO CO CO X CD t lH t O t rf iH CO CO Q Q 00 CO T O O CO in in cm cm in H rt fH 1Q IQ P w CD CO U0 CO in o o o in 00 on CO ii CO t CO Hi rH OS M if CO in iH m 00 o lO t 00 CO in CM X CO uu i1 T in in PS t rH H iH Cm 93 CO t CO co CO m o OS OS o co 00 CO 00 m H lO gp OS CO 00 CO CO o Tt 0 1 Tf A t c 00 in b in in o o CO CO u m a H oa feS w w w H R iz BJ CD kO S w tH CH Ph 03 H W W H 2 W 15 H U co 55 M W BJ O 55 O h Ui H o O ph o S Ph W CD O iH IH iH CO t lO lO rH O iH M if iH iI iI H Sh r 03 o3 OJ ft ft a S S o o O Q m o o tfi tfi cfi ft q aa o cti CD CD c3 M M w c3 03 M MM 2 Ph fl w w a M s 0 d a d fl J h o o M o 03 Q M w j CD JH WD O 3 O M fl tS 11 Hi rH Eh hi F 8S CD M cd Ml a a m HI HI o 5 S o o o sag 1 03 03 O CD in 03 a o a a a s HI a Ph CD A w CD M cj Ml o 3 03 Sh W 3 H 3 o CD 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i J en Ph W r i i p CO o3 1 So ccf So o CD O o M i i CD q l 03 o cc 1 p q 03 S 03 2g q i 03 3 03 i S 4 ft 03 O 4 q 3 o a q O 1 3 j 1 S D en J 3 fl S I e o q g 1 A rS ft 1 W o 03 m 1 0 CD w MO MO oo 2 so 2 jj q p q n 03 H 03 22 S CCS 03 O so 5 H 03 CD CD h o q O H 2 q H O CD r so 3 03 O so j o J s to jh 03 Ph bo p q o 03 tj 00 S O en Ph O q e So Eh O M W CD 0 03 00 u 03 H bo q d S 03 Ph 03 S Ph Ph C3 Cm ftS a O T O 964 TEACHERS RETIREMENT SYSTEM O J co O o O 02 CM 11 X CO o CM t o o OS CO m 00 o iH CO IH t CO rl CO t CM o o CO 00 00 TH CO CO to t 00 dj CO 1 o CO CD in CO 1 CM CO o cf iH 00 CM CO t CO iH CO 5 m CO CO 00 co CO 03 CO CO 1 CO CM CM iH o CO CO CO o o o EH 0 pa j H pel w H Eh H tf o o in o in lO Q o o Q CO g H fc ft W hH a ft co w H 5 63 fc n IH H is CO h ft o Eh ft o ti CD M 03 C4j 3 Fh 0 a ft ao co st p M O a Cfl J d d p d o S go en ft co o ra o Ph Wh M K CD 3 5 S s S 3 Pna ft o CD a CD o 01 CD CD CD CD i i M bfl 60 b bfl bfl M bO cm 05 03 03 c3 03 ccj OS cS 03 M bfl SO two bfl bfl M on so n j 4 j p H fH M fH U H M o o O o O o O O o a a a a a a a a a i j i j 4 j 4 3 Cfl cfl w Cfl tn U5 Cfl M u h ti u H M ph N ft Ph N fi PR N 1 V i o o o 6 C3 d CJ o 6 a fl a Q Ch 0 a a d 1 cfl en cfl cfl cfl CO CO cfi Cfl i X CD D CD 0 CD CD CD o 1 M f U 1 Jh M FH h 6 M M phS Ph Ph ft el o C3 iH ft Ph S M o fl o g rf CD O H en ft a en 9 Ph Eh Ph ft El O c3 n ft Ph S M O El D C c CD a O H ft a jrj en 3 en Ph eJ ft ft ft ft El O CO M a ft S Ml O E O 43 rf CD en 3 ft a CD ft El O C3 H ft ft S M O El O 43 rt CD o en ft a Eh en 25 ft Id ft ft b ft U n d o OS H aS n ft ft ft ft El M El 60 o d o d U 43 U 43 ih CD H CD O h O h en 3 a en 5 a 3 tfl 2fi ft id ft 2 9 ft Eh ft CD ft d O OS h ft ft S M O d O 43 H CD a 3 tfl 3 ft Eh fe3 ft ft d O ce h ft ft S M O d O 43 H CD O u en a 39 ft Eh fe3 ft CD ft d o OS SH a ft S M o d O 43 H CD a O n en g a Eh en 3 a ft Eh fe3 ft o Ph 4 o d d d en oS 43 1 o pq ih CD 33 en o 3 d M H H H 10 o ft 03 fi CD ftTEACHERS RETIREMENT SYSTEM X oa X o o o MOO CO O il CO CO OS 00 OS 30 CXI o o 10 11 CO o o o Oi 00 Oi O CXI o o a o t o en tco CO CO X s o Oi N a CM IT3 tH io o m X O lO O CO H oa CO OS X 965 o CM OS CO CO s o o X X ci lO CO o CO CO o o T oi iri lO tsf O MO O OS ih o fS M O iH O ri X CM CO X il OS iH CM CN O lO X lO S8S8 lO CD lO CM O O O CO iO o o CO lO D CD i lH rH rt lO iH rH rH 00 O CD c t oo t 1111 O 10 oo tr ee I I 1 I h m n a CD tuD CD S3 6 fl 2 M fl en 2 en en co 5 3 O o Pi M 3 o O Q fl h co CD en 3 i CD 5 to 60 S en a s s ft s to o o 1 ft en 5s en ft en CD fl CO CD 60 co 60 a o g S ft J m S S2 CO ft o 2 H J fl S s 03 fl to o 2S CO fl dJ o W co ft d fl d fl co riH n 4H a o ft 0 fl c fl i O en s I SB 2 3 60 co in CD 0 o 5 CD S J ta 3 h 4J g M 2 4 o d h s 30 S CO jh P ft co ft si03 o w e S 0 CD CS j n Cj CD pi H CD en i H 0 CO CO cm CO a o CD D 0 co j P CO P CD en j a o n o 2 fl ft p o 2 ffl ft CD H bO CD CO Q cao m o o CO L a o Pi CO CO CO 0 D CJ ft cS pq M t3 W i u o 2 c pq 0 3 o p 3 CD ft M CO CO CO 11 CD CO CO 3 CD CD J fl CO rfl CD CD M 611 CO 09 60 0X1 3 c fl fl CO 0 CO w ft M o fl W i O o Si o s W of ft CO sn fl CD CO O en a fl s o CO CD 60 CO 60 fl CO ft s o O O o o 3 ft 60g CO en 60 fl TJ P iS ft CO CO966 TEACHERS RETIREMENT SYSTEM O J O ti CD 5 CO N O o CO CO CM CO CO in in CM cc OS CM id CM O g t c o CO OS Oi CO CO CO ci CO CO id OM 11 ii CD i1 co 11 11 o CM go cc CO COCM 1I o CO CO g o CM 10 00 rH CO CO ci lO lO 8 id CD d iH CM cxi N CO co iT of co os os as o o CD i oo o o co co os cd od o CD CO OS CO CO OS O lO CO lO CO rH CO CO lO CO lO Eh 02 W f H H H H 11 in in CM CM CO CO 1C5 lO CO CO CO S 11 i fl e 5 Eh g Eh 02 W W S5 H S5 02 3 W ca 02 Eh w Is 12 w 02 g wo O iH CO t t i i i IH H ca a S c O a a o o CD 60 c3 60 h c3 a ft o S en O ft o 3 a en a no 3 03 fl 60 61 03 60 a N 05 Si 03 8 ft 4J 03 rcl cq Eh 0 6 Ph Eh is fl 03 ft a o D ft ri ceS R 0 p c q 03 ft a o o CD a cc 60 a as 60 03 O ft 3 fl Ph 3 n q 03 a q 03 O g q 03 CD ft a o P 3 o CD co H H c t rH lO iH t CO I1 CO f1 o CM Oi o CO CD rl ri CM CM 00 02 iH 1 o a 03 ft a o Q Oi ih C3 Si CO 60 CD CD 60 3 60 g 03 V 60 a o p S h o en o fl tl fl g pq q a so pi CS ft A S a os CD O ft s CO S a w en 5 d a n 03 ft a en O P O 03 3 o PN 50 o CD 0 o N a 03 60 03 Si a q w en CDS 8 CO OS CO CO CD m co rj m oo w co co 967 TEACHERS RETIREMENT SYSTEM o 8 S 0 CD lO CO CO 3 O OS l CO t of a n o CD 0 43 o 43 O PI 03 Q CQ o u PM el CD t CS M 3 H o CD Ml oa ao ft 03 pq CD S o Ml 03 M O pq a H 03 43 a 03 M O PH 43 Ml CJ O M o Ml pq oS 43 a H O 3 o 43 ao h 03 03 Mi W Ml W in is M 03 Ml S N d 03 j 03 S ft 03 g So H 03 H O O Q S C5 tH 02 pq 03 S3 03 O a a 03 CO ao PI S 03 03 m Si CO H pi O O PI a 43 CO M S 3 co O a o968 TEACHERS RETIREMENT SYSTEM O J g o o o o o o o o o o o o o iH O m o 8288888 CD O o io o o 10 in d o co m o cm o CM CO CM O CM O O t o 10 o o o o tj id o O CO t o o o o co o as O tf H M iq H H tCO O C H W t o CO o co m 11 t o o iT co iri o o JO iH O lO CM Oi O CM fi iH rH iH CM oo Oi CM 88 O O O O o o o o o 88S8888888 o o c5 O O CO o CO CD CM id iO O 03 O N f O H O CM id id lO CD CO M COtCOCO Oi CO rH OJ O 00 CO CO id o CO d 5 CO co o as cm io W H H CO co co co rt t co io IO co a o o io oo m o o W CD t O O Tji co id t id O IO CM M o o to m h n t 65 CO CO lO CO CO io io id 8 lO Tj a CO Tl z H fc o a H Eh IH Eh Ix a w H 5 s H M K Ow W W O O O O O io o 888lg g II I IO CO iI H iI CM CM rH rH H T M co a H 73 13 CD P P cS s a P a P4 PM cd a a o O CD 0 P4 w o o w a 2 CO S co w M S 0J CD h 5 co 3 3 Cm g i O S a S S a o a fl o S tl 60 o i M o b o d O S cs 09 03 0 a 3 H H 8 as S J OQ en O a S o 9 fl B CO 2 o S C p t CO OS CO M flOD X T3 v o CO CO CO m R n Ph Pm 0 S a CM a i O O H co co H ri rH M 3 T3 a w h CO H H 3 CD a o TO CD O O o o o a aj a a o O 0 o CO 3 a CO 3 OS o CO a o D ii CO CO a Ph n o a o pl o 3 5 g a a CCI CO C3 03 a a a a o o o O o o o CO CO CO CO cc3 o3 cc3 03 co oooo 03 03 OS CO H H W 0 2 0 2 J J 3 J w 03 03 O O O O O CO co co co CO co co Vi CO ocj a a 73 g g o h a D S o MP 03 O a 73 73 0 73 cS m b co O S m xi a a Ph Ph Ph pq pq C3 r T a H fi s s CD CD U Ph 0Hras 969 TEACHERS RETIREMENT SYSTEM o o 8 c o e o o in Q o Q c c in o o o o o o o o a c o o o o 8 9 m in 55 o o in 53 1X o o o o in 1 CO X o o o o o o o o o o o o o o o o o o in in CM O o o X o m rH 00 iSi o m 5F o OS in CO o O i1 CM rH in in o m CO CO o CO o in CM CM cm CO m in CM s o o 88 88 CO CD O O O TJH C W O Oi CO OS t Q o o tf tf lO CD t O t O 00 CO 02 lO flT tjT N o N N co 00 88888 88 8888 O lO o t CO 00 o o o o o o r1 CO CO lO o o o H iM o CO Ifl H H O tr io ir co cvf H H W H rH M 00 lO CM t M Tj t H c t t m lO Tj Tt Q t O O O O O O i o o o o M Ol CM o m o o P5 H fll H rH rH CM pH rH ogooooogo oooooooSo coinmoiocMmom cm cm in CM rH CM iT o o o in o co in a o o fH o D C3 Jh tiij rM Ph Ph H 0 a w rH 01 O H r rH h cd o q a c3 c3 c3 ft ft ft g1 03 ft a o O a xs CD CD U rH U H Oi 0 HH rH 0 CD H H H S rH CM rH H H rH a m OS S rH ft ft Ph a a o o o o CD B n o o rH O O O a 03 cfl tfl Q 2 2a o o r4 a cd O r rH IB H rH a Pm 2 rH aa la D d Q D P r o o o Ph Ph Ph 03 03 o3 en oi fe o cd g p 03 o3 Ph Ph t3 O 0 13 oj a rH O Ph O a a o o o o ft ft rH rH O O o o H 3 o o o o II o a S S M d a 0 C fl h 5 B CD o a a i Ph a 03 ft a a s o I a M p 2 a rH 03 r o Ph Ph aS 03 CD a a O Ph D ra a rj ft Ph XJ o o a 0J ID rH Qj Ph w 1 Ph rO 03 0 a Ph 0 ft rH rH n O n O CJ Cl o B 0 rH Ph 01 M a i CO ca Ph Ph a a 03 03 ft ft m a a o o O D Ph CD D CD 5 u o o Ph Ph 3SO SI El M rH S W a 2 H H JH 2 O O O rJ a d a a 0 0 0 0 o aa o o 3 3 Ph o3 c3 Ph 03 a a rH O 03 Cfl ii a co m a a a c3 ft a o o a o 0 a H o fi H rH O O 5 O o3 a 0 5 03 a o o o ft rH o O M a ia cd co d a gj 9 ID D 2 2 a o c Ifi 2 03 03 Ph Pm PH 970 TEACHERS RETIREMENT SYSTEM O J o o Q O o o o o c O o B o o Q 5 o o o c o o 8 c o O O O m o o o o o 8 c o o c d o in id to iri CM o d o o d o c d o o d o o d o o d o CO d B B d o d o o d o c d in CO m d o o d o o d o B d B o o CM CO CD o o d o o lO o o o c m in CM o o d o co t CO in CM CO d o o in O tf 11 CM CM 03 H 1 CM iH 1 CM CO CO ftn m o o o S O O o o Q C g o o o o o o o c c o o Q O O o o B o o O o in cm o X o o o B o d o CM OS ci lO So TO d CD cm d o CO d CO CO iri i00 1 d in o d o OS d o c C d 5 lO CO in o d o m d d o o iri iri CM o cm cc in t d CO en CO 00 co 00 CM Oi d S B iri lH d c tcm 55 OS o in o CO CO Tj o cm in o co co t m Ti CO r i d i o o o O O JO O O O CD W O lO f CO O Tt o o lO M O tJ io 10 iri rjJ Tji iri ri io iri Q W tH 55 H P 55 o lx W s W 55 x CO H W 55 H w 55 H W 2 e o 2 2 o O CD o o o o g g g o O O O Ol o o o o o g o o o Ttt m w 2 2 o o o 2 2 3 oo co co o t o o o o o g t o o in co o m MHH H o 73 73 in e it v B in H Jj rt n H CD i CD CD U tH C CO CD CD 5 H H 3 Ph PM d n CD S 2 03 S3 5 Pre omp omp Irani OT M 00 u 0 3 3 o s3 A o 0 M M 3 s 3 a 9 T3 T3 3 o S3 S3 rl T3 CD CD h s o o g W Ph PL 03 03 03 r Ivan Ivan Ivan rgh p co en co n fl i3 S3 m fl 0 i3 CD CD CD t Ph fU Ph Pm VHH TEACHERS RETIREMENT SYSTEM gSQQoooomoooao OOOOiOOOtiOiCiOWlO KsfcQ wcoioomcocoaomco CO 00 O COWC0CCOCOCorHCD r4 f StrfoScrxazd iH CO I H CO M W N CO tJ o o o o o o o O lO c CD CM iH o o o O lO o CD M free o 00 o C CO CO Q O X eft OS o o 35 C CD N t M lO CM 03 t1 o 55 oj en en lO CM CO O t 971 8 8888888888888 oiciirfdiodddddd o XOtiOtlOOXtCOO lO CMGOOOCOOOtCDOCOO Oi 8888 X O CO o W O CO to rf o o lO CO tJ lO M tO H H t lO Cxf CO rjT of Ci H H N Cl O iH t 8 8 CO t lO Tf WC5S QOOOOOOO 2 8885888 88 o o o 8888 CO O CO o H H CaI t O t N H W CO to O i iH o o o o O O CQ O f O O t lO N N O H m N H to H w 3 CD H CD PM CD Pi a d 3 ft So O o D 3 s OS o H 1 TJ cS flS CO CO g d CD cd t3 m a PM h el cd ftd a a o c3 H ft I a Ph O T3 ft el ft oS ft o 3 fiBQ 4 O O J CD 3 3 os el el n el cd Si w f CD Ph 2 ft s g s O J3 O jj 2 o 1 2 ei 3 2 o s a o go ft o3 O i el 3 ft a o el O o I a el os el o ft 03 Q a o s o c cdO o a co g CD 03 s 03 3 ctf O 03 el c3 o 5 os el d 03 o2 i sh tn CD 3 g m o W el el el c5 cd o3 o o o CD o o o 5 2 CD O H el el i 2 03 o3 O CO O 3 ft o D Cl c3 ft g o O 03 I 3 CD pq 03 S 03 CO 3 c3 93 03 CO ft O Eh o g g g J S o CD CD a g el CD CD g g o 972 TEACHERS RETIREMENT SYSTEM 88 1 O CO O lO o o 1 iO CO lO OJ O lO l OJ N 6 lO N CO H CD CO N W IO O W CO Zl 9 53 r4 Cf of aT of CO CM CM H iH t S2S2290ooonco iocDoooifimmoinioD t m o o o CO to o o o h io cm m t tNNOtNffiO C0C0COlOCDtO5 COCOCXltOlCNiOit CDCOCOMMm OOHiOWCOCOHM H iH CO I lO rj CO GO o o CO iH 88S8S88888888888888888 copcoiooooooo WCOONtJICDOO CM O Oi CO CO O W b CO h IO CO CO CO CD h Cft CO I1 H I Q Q 5 a CO Eu sa Q S H 3 55 W s o CO W 55 1 03 w w Fh w 2 n M S9 h n h m io i d cvf cc m os io iT n co T io m f oo oi o a a S o D a o CO 5 o I cu cd hlhlO1 TEACHERS RETIREMENT SYSTEM o 11 0 10 0 0 O 10 O O X 8 0 g 0 10 O 888888888 O CD CO O O CO 11 0 CM O CM t cm 0 CM CO O CXI CO co 8 1O 0 8 f cc CD CM CD CO CM 11 CM CD rH QOlOOOinOOQ OirHOiCDtrHOCMCO bt CM CD O 8 CD CM CM CD CO CO CM 02 0 CO 11 cc CD t O 0 10 1 CO CO CD cd CM H rH CM Offl0100100 NCDHOHOOOJOH HfflMHMHH CO 0 CO 0 CM 0 1 CD CD rH CO CM r4 SOOOOOOOOOOOOOOQIOOOOQOOOOOOO OOOOOCMOOOOOOOOOCMOOOOOOOOOO tQOQOHQQQCM ooooiiooooo3 OOOOOCOOCOO O O O O CM CM O O O CD CM OS 8 CO CO CO CO CM CMcomomomcMiHtco O O Q O C O CD Q O O CO S 05 o o o o o 10 O CM Q O o a 05 CO iO CO lOWMMnHrtHOJMflN0tD0OOlOO0tHtlom 978 03 CD 0 0 0 si A cj 0 974 TEACHERS RETIREMENT SYSTEM O H O 03 S S 8 8 00 JO Q lO CO to 00 iH O to o Q Q S3 fa B9 H H h 5 rt O 55 15 03 o H O s s tJO o fl o o D 3 d 03 4h p 3 PI aS 03 O a u o fl D 03 o 0 a a CD a 03 J cd 3 3 l H H H 2 H s O CD o O 3 pq o a 3 ft o 0 OS o s a o C o o a M rt 03 3 CDBB 975 TY COBB BASEBALL MEMORIAL COMMISSION 976 TY COBB BASEBALL MEMORIAL COMMISSION RECEIPTS 1962 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation Q Budget Balancing Adjustments 50 000 00 Total Income Receipts 50 000 00 CASH BALANCE JULY 1st Budget Funds 50 00000 PAYMENTS EXPENSE Personal Services 0 Total Expense Payments1 0 00 CASH BALANCE JUNE 30th Budget Funds 5000000 50 00000 1961 Note 50 000 00 was allotted to the Commission in the fiscal year ended June 30 1962 but no requisitions were drawn in the year and the allotment re mained in the State Treasury undrawn at June 30 1962 The Ty Cobb Baseball Memorial Commission was created by Act of the General Assembly approved March 7 1962 Georgia Laws 1962 pages 706s 977 VETERANS SERVICE BOARD978 VETERANS SERVICE BOARD RECEIPTS 1962 1961 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 11200000 11200000 Budget Balancing Adjustments 717016 16 64116 Revenues Retained Grants from U S Government 10674845 9472313 Transfers Other Spending Units147 63207 228 36813 Total Income Receipts 6394622 38 28616 NONINCOME Private Trust Funds 157 52 CASH BALANCE JULY 1st Budget Funds 2029727 6637596 8440101 2808980 PAYMENTS EXPENSE Personal Services 1175641 638018 Travel 40108 21311 Communication 54220 33739 Printing Publications 36289 Pensions Benefits 100429 49896 Total Expense Payments 1370398 779253 NONCOST Private Trust Funds 157 52 CASH BALANCE JUNE 30th Budget Funds 7053951 2029727 8440101 2808980979 VETERANS SERVICE BOARD SUMMARY The Veterans Service Board is designated as the Agency of the State of Georgia to receive Federal Aid under Title 24 U S Code Annotated Section 134 and is authorized and directed to receive from the U S Veterans Ad ministration or any other Agency of the United States Government authorized to pay Federal Aid to States for soldiers homes under provisions of the Act of Congress of August 271888 as amended 1934 Edition U S Code Title 24 Section 134 and of any other Federal law or Act of Congress providing for the payment of funds to States for the care of or support of disabled soldiers and sailors in the State Homes The Veterans Service Board is authorized to receive from any source gifts contributions bequests and individual re imbursements but not excluding any other source of revenue All funds re ceived by the Veterans Service Board shall be expended for the care and sup port of disabled war veterans including veterans of the Korean hostilities Section 7 of the Legislative Act of 1960 provides All Federal funds received by the Veterans Service Board and paid into the State Treasury are hereby continually appropriated to the Veterans Home Commission in the exact amounts for the care and support of disabled war veterans as received from the Federal Govern ment This is not intended as a limitation upon the power of the General Assembly to make such additional appropriation to provide for the care and support of disabled veterans as it may from time to time see fit to make FINANCIAL CONDITION The Veterans Service Board ended the fiscal year on June 30 1962 with a surplus of 1837866 available for current operations subject to budget approval after providing reserve of 5216085 for contract payment due to the Milledgeville State Hospital AVAILABLE INCOME AND OPERATING COSTS Income Receipts of the Board in the fiscal year ended June 30 1962 were 21157829 of which 10674845 was from Grants from the U S Govern ment and 10482984 from allotment of State funds 14759222 was transferred by the Commission to the Milledgeville State Hospital within the fiscal period ended June 30 1962 under terms of contract between the Veterans Service Board of Georgia and the Georgia Department980 VETERANS SERVICE BOARD of Public Health and 3985 was transferred to the State Personnel Board for Employers contribution to State Health Insurance leaving 6394622 net income receipts The 6394622 Net Income and the 2029727 Cash Balance at the beginning of the fiscal year made a total of 8424349 available 1370398 of the available funds were expended in the year for budget approved items of expense and 7053951 remained on hand June 30 1962 the end of the fiscal year which will be available for expenditure in the next fiscal period subject to budget reapprovals GENERAL The Veterans Service Board is composed of the following members Rev Blake Craft Chairman Sparta Georgia B L Hawkins P O Box 543 Gainesville Georgia Hugh H Howell Jr 511 Mark Building Atlanta 3 Georgia Lee Roy Lunsford Richland Georgia Randolph Medlock 6484 Memorial Drive Stone Mountain Georgia Henry A Moses Uvalda Georgia J R Wynn 542 Twin Oak Drive Decatur Georgia All receipts disclosed by examination have been accounted for and expendi tures for the period under review were within the limits of budget approvals and supported by proper voucher Books and records of the Veterans Service Board were found in good condition and appreciation is expressed to the Director of the State Depart ment of Veterans Service as Executive Secretary and Administrative officer of the Board and his staff for the cooperation and assistance given the State Auditors office during this examination and throughout the year981 DEPARTMENT OF VETERANS SERVICE982 DEPARTMENT OF VETERANS SERVICE RECEIPTS 1962 1961 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 958i00aoo 7i0t00000 Budget Balancing Adjustments43 964 75 31 875 00 Revenues Retained Grants from U S Government 2978807 32 026 91 Transfers Other Spending Units 3 366 65 i 2ii 64 Total Income Receipts 94045667 73894027 NONINCOME Private Trust Funds 1173488 854322 CASH BALANCES JULY 1st Budget Funds 5197949 595580 Private Trust Funds 13174 1525 Totals100430278 75345454 PAYMENTS EXPENSE Personal Services 621 559 75 Travel 4552825 Supplies Materials 12805 98 Communication 31270 97 Heat Light Power Water 1510 92 Publications Printing s521 81 RepairsVZY 6 584 60 Rents 1076666 Insurance 860 52 Pensions To Ret Systems 51 29s75 Pensions Confederate Widows 186305 00 Equipment u08l29 Miscellaneous n 71 Total Expense Payments 992 766 21 NONCOST Private Trust Funds u 78g 39 CASH BALANCES JUNE 30th Budget Funds Q5 Private Trust Funds 78 23 Totals100430278 587374 62 35 450 82 11 047 17 31 671 33 2 397 11 4 718 94 3 740 61 10 656 38 793 32 47 680 85 2 475 60 2 205 22 740 212 03 8 426 73 4 684 04 131 74 75345454 Includes balance in Department of Confederate Pensions account reported separately in previous year983 DEPARTMENT OF VETERANS SERVICE CURRENT BALANCE SHEET JUNE 30 1962 ASSETS CURRENT ASSETS Budget Funds Cash in Bank Agency Funds Social Security 1467 Employees Bond Purchase Fund 7823 Accounts Receivable U S Government LIABILITIES RESERVES SURPLUS LIABILITIES Accounts Payable RESERVES For Agency Funds Social Security 1467 Employees Bond Purchase Fund 7823 SURPLUS For Operations Subject to Budget Approval 33005 6356 266 49 4 952 58 4 686 09 2 372 38 6356 2 25015 4 68609984 DEPARTMENT OF VETERANS SERVICE SUMMARY FINANCIAL CONDITION OPERATING ACCOUNT The Department of Veterans Service ended the fiscal year on June 30 1962 with a surplus of 225015 after providing the necessary reserve of 237238 to cover outstanding Accounts Payable and reserving 6356 for Private Trust and Agency Funds held on this date AVAILABLE INCOME AND OPERATING COSTS OPERATING ACCOUNT State Appropriation for the operation of the Department of Veterans Service in the year ended June 30 1962 was 74000000 To meet expendi tures approved on budget 3469170 was transferred to the Department from the States Emergency Fund as provided by law making total allot ment for the year 77469170 Receipts from the Federal Government in the year amounted to 2978807 which with the 77469170 State allotment made total income for the year 80447977 From the 80447977 total income for the year 123250 was transferred to the State Personnel Board for the pro rata share of theesi of Mem System Administration and 213415 was transferred to the State Personnel Board for Employers contribution to State Employees Health Insurance leaving net income to the Department of 80111312 The 80111312 net income and the 468404 cash balance at the be ginning of the liseal period made total funds available with which to meet the Departments operating expenses SN0579716 sSOt12721 of the available funds was expended in the year tor lildgetapproved items of expense leav ing bank overdraft of 3300 on June 30 1962 the end of the fiscal year CONFEDERATE PENSIONS State Appropriation for payment of pensions and ordinaries fees in the fiscal year ended June 30 19U2 was 21800000 The amounl provided with which to pay pensions and ordinaries fees was 13939550 and the remaining NsiKio was lapsed to the States General Fund as provided by law 985 DEPARTMENT OF VETERANS SERVICE The 5195 on hand July 1 1961 for administrative expense of Con federate pensions was lapsed to the States General Fund in the fiscal year ended June 30 1962 The 13939550 provided for pensions and ordinaries fees less 5195 Administrative funds lapsed left a net of 13934355 net allotment from the State This 13934355 allotment together with the cash balance of 4729545 at the beginning of the year made 18663900 available From the 18663900 available funds 33400 was paid in fees to County Ordinaries and 18630500 pensions paid to widows of Confederate soldiers leaving no cash balance on June 30 1962 COMPARISON OF OPERATING COSTS OPERATING ACCOUNT Expenditures for the operating costs of the Department for the past three years are compared in the following statement YEAR ENDED JUNE 30 EXPENDITURES 1962 1961 Personal Services 62122575 58737462 Travel 4552825 3545082 Supplies 1280598 1104717 Communication 3127097 3167139 Heat Lights Water 151092 239711 Printing Publicity 852181 471894 Repairs Alterations 658460 374061 Rents 1076666 1065638 Insurance Bonding 86052 79332 PensionsEmp Ret System 3540168 3324534 PensionsSocial Security 1589707 14 435 51 Equipment 1408129 247560 Miscellaneous 167171 220522 Totals 80612721 Number of Employees on Payroll June 30 157 152 1960 581 30817 41 735 91 13 473 91 29 832 36 4 099 31 7 069 46 4 074 45 10 647 66 980 91 32 713 99 13158 78 10 986 88 1 263 89 740 212 03 751 345 68 154986 DEPARTMENT OF VETERANS SERVICE CONFEDERATE PENSIONS Pension payments and ordinaries fees are compared in the following state ment YEAR ENDED JUNE 30 PENSION PAYMENTS 1962 1961 i960 Widows of Confederate Soldiers 185 90000 215014 50 23914000 Widows of Confederate Soldiers in SoldiersHome 40500 45500 48500 18630500 21546950 23962500 ORDINARIES FEES Fees Based on 200 Per Year Per Pensioner 33400 364oo 41800 Number on Pension Rolls at June 1 Widows of Confederate Soldiers 129 151 173 Widows of Confederate Soldiers in SoldiersHome 5 8 7 134 159 180 GENERAL Members of the Board of the State Department of Veterans Service are Rev Blake Craft Chairman Sparta Georgia B L Hawkins P O Box 543 Gainesville Georgia Hugh H Howell Jr 511 Mark Bldg Atlanta 3 Georgia Lee Roy Lunsford Richland Georgia Randolph Medlock 6484 Memorial Drive Stone Mountain Georgia Henry A Moses Uvalda Georgia J R Wynn 542 Twin Oak Drive Decatur Georgia The Director of the Department Peter Wheeler is bonded in the amount of 2000000 with the Fidelity and Casualty Company of New York their bond No F25960 dated February 26 1957987 DEPARTMENT OF VETERANS SERVICE Lena Vivian Dixon is bonded as Treasurer of the Department for 2000000 with the Fidelity and Casualty Company of New York bond No F26471 dated February 18 1957 Bond is payable to Peter Wheeler Director State Department of Veterans Service or his successors in office All employees of the Department of Veterans Service are bonded for 250000 under Public Employees Blanket Bond issued by the Fidelity and Casualty Company of New York bond No F158951 effective January 18 1961 except the following named employees who are bonded under the same blanket bond for 750000 Florence Adams Elmer L Barfield Martha J Florence Earl E Griffin Jr Grady L Huddleston Fred N Phillips Bond is payable to Peter Wheeler Director of the Georgia State Depart ment of Veterans Service or his successors in office All bonds referred to in the preceding paragraphs include as a condition of the obligation the faithful accounting of all moneys received as well as faithful performance of duties All receipts disclosed by examination have been accounted for and expendi tures for the period under review were within the limits of budget approvals and supported by proper voucher Books and records of the Department were found in good condition and appreciation is expressed to the Director and the staff of the Department of Veterans Service for the cooperation and assistance given the State Audi tors office during this examination and throughout the year mm 989 FRANKLIN D ROOSEVELT WARM SPRINGS MEMORIAL COMMISSION990 FRANKLIN D ROOSEVELT WARM SPRINGS MEMORIAL COMMISSION RECEIPTS 1962 1961 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 000 000 Budget Balancing Adjustment 7800000 7500000 Revenues Retained Earnings from Services 8042055 8725788 Donations 250000 Transfers Other Spending Units 46470 24352 Total Income Receipts 16045585 16201436 NONINCOME Private Trust Funds 331224 297908 Loans Payable 1000000 CASH BALANCES JULY 1st Budget Funds 741270 3346188 Private Trust Funds 38799 39887 Total 18156878 19885419 PAYMENTS EXPENSE Personal Services 4894069 4412496 Travel 633735 413258 Supplies Materials 429884 513502 Communication 171274 156813 Heat Lights Power Water 367467 280348 Publications Printing 1462781 2471381 Repairs 190212 817069 Rents 11514 10463 Insurance 209947 186379 Miscellaneous 91444 106958 Pensions Benefits 338205 312899 Total Expense Payments 8800532 9681566 OUTLAY Lands Improvements Contracts 566769 7892125 Equipment 103190 1232663 NONCOST Private Trust Funds 326396 298996 CASH BALANCES JUNE 30th Budget Funds 8316364 741270 Private Trust Funds 43627 387 99 Total 18156878 19885419 From report by Osborn Clary Co C P A991 FRANKLIN D ROOSEVELT WARM SPRINGS MEMORIAL COMMISSION BALANCE SHEET JUNE 30 1962 ASSETS Current Assets Cash Budget Funds On hand 50000 On deposit 385875 Undrawn Allotment in State Treasury 7800000 Due from Louise Street 80489 Private Trust Funds on Deposit 1 64002 Inventories of Merchandise for Resale Total Current Assets Prepaid Expense Insurance Fixed Assets Land and Land Improvements 9489570 Buildings and Structures 18624451 Equipment and Fixtures 6043204 Roads and Bridges 89710 342 469 35 LessReserves for Depreciation 50 86718 84 803 66 3115072 11595438 882 81 291 602 71 408 439 36992 FRANKLIN D ROOSEVELT WARM SPRINGS MEMORIAL COMMISSION BALANCE SHEET JUNE 30 1962 LIABILITIES Current Liabilities Trust Funds Payable Federal Excise Tax 39 32 State Sales Tax 39695 EmployeesPayroll Deductions 120375 164002 Bank Loans 1000000 Accounts Payable Trade 302200 Others 55841 358041 Total Current Liabilities 1522043 Reserve for Renovation of Museum 7800000 Deferred Liabilities State Treasurer 20000000 Surplus Available Funds 176383 24 Invested in Land and Land Improvements Bldgs and Structures Equipment and Fixtures and Roads and Bridges 291 60217 115 21893 408 439 36993 FRANKLIN D ROOSEVELT WARM SPRINGS MEMORIAL COMMISSION Atlanta 3 Georgia October 18 1962 Honorable B E Thrasher Jr State Auditor State Capitol Atlanta Georgia Sir In accordance with your instructions we have made an audit of the ac counting records of Franklin D Roosevelt Warm Springs Memorial Com mission of the State of Georgia for the year ended June 30 1962 and submit herewith our report together with the relative statements The Commission was created by the 1946 General Assembly of Georgia to serve as an agency to accept deeds to a portion of the property of Georgia Warm Springs Foundation Warm Springs Georgia for the State of Georgia and to develop and maintain a memorial to perpetuate the memory of the late Franklin D Roosevelt The Commission was granted perpetual ex istence and received deeds in the name of the State of Georgia on June 23 1947 The Commission consists of seventeen members The original members were appointed by the Governor in 1946 As their respective terms expire their successors are chosen by a majority of the members of the Commission for terms of seven years each except that any person chosen to fill a vacancy shall serve only for the unexpired term The present members and the ex piration of their respective terms are as follows Member of the Board J J Baggett Howard H Calloway Wingate Dykes Homer G Ray Jr George W Woodruff Ivan Allen Expiration Date January 1 1963 January 1 1963 January 1 1963 January 1 1963 January 1 1963 January 1 1965994 FRANKLIN D ROOSEVELT WARM SPRINGS MEMORIAL COMMISSION Member of the Board W Tap Bennett John A Sibley Thomas W Starlin C F Palmer F W Allcorn Jr Max L Segall Earl Staples C Dexter Jordan Robert H Jordan G Clarence Thompson Expiration Date January 1 1965 January 1 1965 January 1 1965 January 1 1967 January 1 1967 January 1 1967 January 1 1967 January 1 1967 January 1 1968 January 1 1968 Commissioner L J Moore died on July 15 1961 The Commission has not taken any action to fill this vacancy at the date of our report Officers duly elected by the Board are as follows Basil OConnor Honorary Chairman C F Palmer Chairman G C Thompson Vice Chairman Charles A Phelan Jr SecretaryTreasurer Subsequent to the completion of our audit but prior to the writing of this report Mr Charles A Phelan Jr died in an accident on October 13 1962 The asset and liability accounts of the Commission at June 30 1962 were examined as hereinafter described We made a detailed examination of the cash receipts and payments and reviewed all income and expense accounts FINANCIAL POSITION The financial position of the Commission at June 30 1962 is set forth in detail in the Balance Sheet The following statement is a condensed balance sheet at June 30 1962 as compared with that at June 30 1961995 FRANKLIN D ROOSEVELT WARM SPRINGS MEMORIAL COMMISSION CONDENSED BALANCE SHEET June 30 ASSETS 1962 Current Assets Cash on Hand 50000 Cash on Demand Deposit 5 49877 Undrawn Allotment In State Treas 78000 00 Accounts Receivable 00 Due from Louise Street 80489 Inventories 3115072 Total Current Assets 11595438 Prepaid Expenses 882 81 Fixed Assets 34246935 Reserve for DepreciationFixed Assets 50 86718 June 30 Increase 1961 Decrease 50000 000 7 362 36 1 863 59 00 7800000 115 66 11566 804 89 00 33 716 33 256561 42 499 24 7345514 1 328 96 44615 338 891 03 3 578 32 44 226 29 6 640 89 40843936 33849294 6994642 LIABILITIES Current Liabilities Trust Funds Payable 164002 137021 26981 Accounts Payable 358041 1373090 1015049 Notes PayableBank 1000000 00 1000000 Total Current Liabilities 1522043 1510111 11932 Reserve for Renovation of Museum 78000 00 00 78 00000 Deferred Liabilities State Treasurer 20000000 20000000 00 Surplus Available Funds 17638324 17127291 511033 Invested in Fixed Assets 291 60217 294 664 74 3 062 57 40843936 33849294 6994642 Working Capital 2273395 2739813 466418 OPERATIONS After meeting all operating expenses including maintenance of physical properties and provisions for their depreciation the net loss amounted to 817290 as compared with a net loss of 1765235 for the previous year The following is a condensed statement of operations for the two years to gether with a table of percentages based on gross sales996 FRANKLIN D ROOSEVELT WARM SPRINGS MEMORIAL COMMISSION Year Ended 63062 Sales10788637 Cost of Sales 2222982 Gross Profit 8565655 Direct Operating Exp 2914293 Direct Operating Profit 5651362 Gen and Adm Exp 6807723 Operating Loss 11563 61 Other Income 339071 Net Loss 817290 Year Ended 63061 Year Ended 63062 Year Ended 63061 10017316 18 656 31 0 c 10000 2061 o 10000 1862 81 516 85 27 464 70 7939 2701 8138 2742 54 05215 78 201 74 5238 6310 5396 7807 24149 59 6 497 24 10 72 314 2411 649 17 652 35 7 58 17 62 APPLICATION OF FUNDS Working funds derived from various sources and their application are summarized as follows FUNDS PROVIDED Net Loss for Year Ended June 30 1962 817290 LessCharges Not Requiring FundsDepreciation 830712 134 22 Decrease in Prepaid Insurance 44615 58037 FUNDS APPLIED Outlay Land and Land Improvements 12457 Buildings and Structures 408808 Equipment and Fixtures 103190 524455 Decrease in Working Capital 4 66418 ASSETS Petty cash and change funds on hand 50000 were verified by count We made a detailed examination of the records and supporting data of the receipts and disbursements pertaining to the Bank of Manchester Georgia and the transfer of the June 30 1961 balance from the Columbus Bank and997 FRANKLIN D ROOSEVELT WARM SPRINGS MEMORIAL COMMISSION Trust Company Columbus Georgia Our reconciliation of the Bank of Man chester at June 30 1962 is shown in detail in Schedule 4 of the unit report Balance per Bank 1112519 Deposit in Transit g02 43 1172762 Checks Outstanding g 228 85 Balance per Books 549877 The count of the petty cash and change fund was verified on the morning of August 30 1962 and the deposit covering the cash receipts of August 29 1962 was immediately prepared and sent to the Bank of Manchester and the receipt therefor was verified by examination of the August 31 1962 bank statement In order to verify the June 30 1962 deposit in transit we ex amined the details of cash receipts for the period from July 1 1962 to August 30 1962 and reconciled the bank account with the banks statements for the two months The fund balances at June 30 1962 were as follows Cash on Hand5 Bank of Manchester ShortageLouise Street TJndrawn Allotment in State Treasury Private Budget Trust Funds Fund Total 50000 3 000 50000 385875 1 640 02 5 498 77 80489 00 804 89 78 000 00 00 78 000 00 8316364 164002 8480366 Inventories of merchandise for resale 3115072 represent merchandise located in the Souvenir Shop and Snack Bar at the entrance to the Little White House or stored in adjacent buildings The inventories were taken and priced by employees of the Commission and were not verified by us Prepaid expenses 88281 represent insurance premiums applicable to periods subsequent to June 30 1962998 FRANKLIN D ROOSEVELT WARM SPRINGS MEMORIAL COMMISSION Fixed assets are stated at cost or appraised value 34246935 less ade quate reserve for depreciation in the amount of 5086718 Additions to outlay are summarized as follows Land and Land Improvements153961 Buildings and Structures412808 Equipment and Fixtures 103190 669959 LIABILITIES The records were examined as to liabilities at June 30 1962 and we believe that all are fully disclosed in the balance sheet The current liabilities 1522043 represent amounts due as follows Trust Accounts Federal excise tax 3932 State sales tax 39695 Employees payroll deductions 120375 Bank Loans 1000000 Trade Accounts Payable 302200 Other Accounts Payable 55841 1522043 In the period covered by this report the Commission executed a note for 1000000 payable to the Citizens Southern National Bank due August 31 1962 This note has been paid since June 30 1962 As to the legal authority for borrowing money Section 10 of Legislative Act approved January 31 1946 which Act created the Franklin D Roosevelt Warm Springs Memorial Commission is quoted as follows To accept loans andor grants of money or materials or property of any kind from the United States of America or any State or political subdivision thereof or any agency or instrumentality thereof including the Reconstruction Finance Corporation or any similar corporation upon such terms and conditions as the United States of America or any State or political subdivision thereof or any agency or instrumen tality thereof may impose999 FRANKLIN D ROOSEVELT WARM SPRINGS MEMORIAL COMMISSION The reserve for renovation of museum 7800000 represents the amount held by the State Treasury transferred by executive order from the Governors contingency fund for the purpose of renovating the museum An additional amount of 82400 was transferred from the Governors contingency fund on July 27 1962 and 7882400 was paid to the Commission by the State Treasury on July 31 1962 Amount due the State Treasurer 20000000 represents an appropri ation approved January 31 1946 which is treated as a loan and is to be re paid to the State of Georgia from the first funds available for this purpose GENERAL Each employee of the Commission is covered under a Public Employees Fidelity Blanket Bond in the amount of 1000000 The SecretaryTreasurer Mr C A Phelan Jr is covered under a Public Officials Fidelity Bond in the amount of 2000000 The bonds were reported to be in the hands of Com missioner G Clarence Thompson and were not inspected by us The invoices for premiums indicate name of the insurer policy numbers and periods of coverage as follows No 5490727Fidelity Deposit Company of Maryland November 7 1961 to November 7 1962 No 5490856Fidelity Deposit Company of Maryland March 9 1962 to March 9 1963 Appreciation is expressed to the officials and employees of the Commis sion for the cooperation and assistance given us during our examination Respectfully submitted OSBORN CLARY COMPANY CERTIFIED PUBLIC ACCOUNTANTS 1001 WATER LAW REVISION COMMISSION1002 WATER LAW REVISION COMMISSION RECEIPTS 1962 1961 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 000 2000000 Budget Balancing Adjustment 673300 2000000 Total Income Receipts 673300 000 CASH BALANCE JULY 1st Budget Funds 673300 673300 Total ooo 673300 PAYMENTS EXPENSE Total Expense Payments oOO 000 CASH BALANCE JUNE 30th BudgetFunds 00 673300 Total oOO 673300hi 1003 WATER LAW REVISION COMMISSION SUMMARY INTRODUCTION The Georgia Water Law Revision Commission was created by Act of the General Assembly approved March 3 1955 for the purpose of surveying the water laws and problems of the State The Commission was abolished on July 1 1957 under provisions of Legislative Act approved March 7 1957 FINANCIAL CONDITION There has been no activity in the account since the fiscal year ended June 30 1957 and the undrawn allotment balance of 673300 in the State Treasury was lapsed to the States General Fund in the fiscal year ended June 30 1962r 1005 GEORGIA WATERWAYS COMMISSION 1006 GEORGIA WATERWAYS COMMISSION RECEIPTS INCOME FROM STATE REVENUE ALLOTMENTS Appropriations Budget Balancing Adjustments Total Income Receipts 1962 1961 50000 500000 5 00000 50000 000 CASH BALANCE JULY 1st Budget Funds 677391 6 773 91 Total 727391 677391 PAYMENTS EXPENSE Travel Total Expense Payments 000 000 000 000 CASH BALANCE JUNE 30th Budget Funds Total 7 273 91 677391 7 27391 6 773911007 GEORGIA WATERWAYS COMMISSION SUMMARY INTRODUCTION The Georgia Waterways Commission was created by the General Assembly of Georgia approved December 10 1953 and further expanded by an Act of the General Assembly approved March 13 1957 It is an Agency of the State of Georgia to which is assigned the responsi bility of coordination with individual river development associations and groups and serves as the official Agency of the State of Georgia in liaison with the Congress with appropriate Federal Agencies and with other branches of the Federal government whose functions relate to the development of Americas Waterways Members of the Board are J W Woodruff St Chairman Columbus Georgia Leon H Baughman Cedar Springs Georgia Valene Bennett Alma Georgia Clarence Campbell Lavonia Georgia Nat Hardin Forsyth Georgia Ralph Prim Rome Georgia Ray Tyner Cordele Georgia J W Woodruff Jr is Executive Director FINANCIAL CONDITION The Georgia Waterways Commission ended the fiscal year on June 30 1962 with a surplus of 727391 available for operations State Appropriation for the operation of the Commission in the year ended June 30 1962 was 50000 which was undrawn and remained in the State Treasury on June 30 1962 The 50000 appropriation and the cash balance of 677391 at the be ginning of the fiscal year made a total of 727391 available for operations Since no State funds were used for operations during the fiscal year the total available funds in the amount of 727391 remained on hand as the cash balance on June 30 1962 and will be available for expenditure in the next fiscal period subject to budget reapprovals1009 BOARD OF WORKMENS COMPENSATION1010 BOARD OF WORKMENS COMPENSATION RECEIPTS 1962 1961 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 39900000 29620000 Budget Balancing Adjustment2119778 4858847 Transfers Other Spending Units 232919 124139 Earnings 29703 18236 Total Income Receipts 37577006 34372944 NONINCOME Private Trust Funds 4 60a 64 4 031 08 CASH BALANCES JULY 1st Budget Funds 196478 330877 Private Trust Funds 1250 Totals 38234798 35106929 PAYMENTS EXPENSE Personal Services 31294224 28526611 Travel 864479 871844 Supplies Materials 1039295 9 593 54 Communication 1200762 8 979 05 Publications Printing 88870 93993 Repairs 143089 142399 Rents 23 00 23 Insurance 11700 U5 Q8 Pension Benefits 2464478 21 764 63 Equipment 620993 7 741 16 Miscellaneous 310oo 47850 Total Expense Payments 37761190 34507343 NONCOST Private Trust Funds 460064 401858 CASH BALANCES JUNE 30th Budget Funds 122 94 Private Trust Funds 1250 12 50 Totals 38234798 351069291011 BOARD OF WORKMENS COMPENSATION SUMMARY FINANCIAL CONDITION The State Board of Workmens Compensation ended the fiscal year on June 30 1962 with a surplus of 12294 available for operations subject to budget approvals and reported no outstanding accounts payable or other current liabilities REVENUE COLLECTIONS This Board is the revenue collecting agency for assessments on employers electing to come under the provisions of the Workmens Compensation Act as provided by law In the fiscal year ended June 30 1962 41123990 was collected after deductions for refunds and adjustments all of which was transferred to the State Treasury within the period AVAILABLE INCOME AND OPERATING COSTS State Appropriation for the operation of the Board in the year ended June 30 1962 was 39900000 The amount provided with which to meet expenditures approved on budget for the fiscal year was 37780222 and the remaining 2119778 of the appropriation was lapsed to the States General Fund as provided by law In addition to the 37780222 provided as the current years appropri ation 29703 was received for sale of court reports and penalties making total receipts of 37809925 From the 37809925 received 112700 was transferred to the Depart ment of Labor for rent on space used in the Labor Building and 120219 to the State Personnel Board 12363 for pro rata share of the cost of Merit System Administration and 107856 for Employees Health Insurance Fund leaving net income to the Board of 37577006 The 37577006 net income and the 196478 cash balance on hand at the beginning of the fiscal year made a total of 37773484 available 37761190 of the available funds was expended in the year for budget approved items of expense and 12294 remained on hand June 30 1962 the end of the fiscal year1012 BOARD OF WORKMENS COMPENSATION COMPARISON OF OPERATING COSTS Expenditures for operating costs the past three years are compared in the statement following YEAR ENDED JUNE 30 1962 1961 1960 Personal Services 31294224 28526611 23543977 Travel Expense 864479 871844 735872 Supplies 1039295 959354 805875 Communication 1200762 897905 689836 Printing Publicity 88870 93993 161315 Repairs 143089 142399 122906 Rents 2300 2300 2300 Insurance Bonding 11700 14508 16800 Pensions Retirement 1817681 1571426 1258308 Pensions Social Security 646797 605037 471537 Equipment 620993 774116 1859155 Miscellaneous 31000 47850 48300 37761190 34507343 29716181 Mumber of Employees on Payroll June 30 54 57 47 GENERAL On June 30 1962 the Board of Workmens Compensation was composed of the following members M Roscoe Lowery Chairman 791 Crandall Court Decatur Georgia W E Buckner Director Edwin Place N W Atlanta Georgia Frank L Gross Director Toccoa Georgia Marion Roscoe Lowery is bonded as Chairman and Member of the State Board of Workmens Compensation for the term beginning October 8 1959 and ending May 1 1963 in the amount of 1000000 Bond is written by the Aetna Casualty and Surety Company 11 S 24957 dated October 8 1959 and the condition of the obligation is as follows1013 BOARD OF WORKMENS COMPENSATION Now therefore the condition of this obligation is such that if the above bounden Principal shall from the 8th day of October 1959 to the 1st day of May 1961 and until his successor has been duly appointed and qualified faithfully perform and discharge all of the duties and obli gations of his said office and shall faithfully and honestly account for all moneys securities and other property that may come into the possession custody or control of said Principal whether such funds shall be the property of the State of Georgia or of any other person firm or corporation then in such event this bond shall be void otherwise to remain in full force and effect And it is understood and agreed by the said Principal and said Surety that the provisions of Chapter 894 and Chapter 898 of the Code of the State of Georgia as they now exist or as they may be amended are hereby made and are incorporated herein as conditions of this bond to the same extent as though specifically set forth herein William Ernest Buckner is bonded as Director of the Workmens Com pensation Act in and for the State of Georgia in the amount of 1000000 Bond is written by the St Paul Mercury Insurance Company 400TB5039 dated February 6 1960 and the condition of the obligation is as follows Now therefore the condition of the foregoing obligation is such that if the Principal shall during the period beginning on the 12th day of January 1960 and ending on the 12th day of January 1964 faith fully perform all the duties of his office as may be imposed on him by law or which may be imposed on him by the State Board of Workmens Compensation of the State of Georgia and shall faithfully and honestly account for all moneys securities and other property that may come into his possession custody or control in his official capacity whether they shall be moneys securities or other property of the State of Georgia which includes but without limitation the moneys securities and property of any department agency or instrumentality of said State or of any political subdivision thereof or the moneys securities or property of any other person firm or corporation and it is under stood and agreed that all of the provisions of Section 89418 of the Code of Georgia Annotated are hereby made a part of the conditions of this obligation then this obligation shall be void otherwise it shall remain in full force and effect Frank L Gross is bonded as Director of the Workmens Compensation Board in and for the State of Georgia in the amount of 1000000 Bond is written by the Hartford Accident and Indemnity Company 3482600 dated January 1 1961 and the condition of the obligation is as follows1014 BOARD OF WORKMENS COMPENSATION Now therefore the condition of the foregoing obligation is such that if the Principal shall during the period beginning on the 5th day of December 1960 and ending on the 5th day of December 1961 faith fully perform all the duties of his office as may be imposed on him by law or which may be imposed on him by the State Board of Workmens Compensation of the State of Georgia and shall faithfully and honestly account for all moneys securities and other property that may come into his possession custody or control in his official capacity whether they shall be moneys securities or other property of the State of Georgia which includes but without limitation the moneys securities and property of any department agency or instrumentality of said State or of any political subdivision thereof for the moneys securities or property of any other person firm or corporation and it is understood and agreed that all of the provisions of Section 89418 of the Code of Georgia Annotated are hereby made a part of the conditions of this obligation then this obligation shall be void otherwise it shall remain in full force and effect James C Pullin is bonded for 1000000 as SecretaryTreasurer of the State Board of Workmens Compensation Bond is written by the St Paul Fire and Marine Insurance Company 410CA0398 dated April 1 1959 and covers faithful performance of duties and the honest accounting for all funds coming into his hands as such SecretaryTreasurer Mrs Mary Lou Pope is bonded for 1000000 as Assistant Secretary Treasurer of the State Board of Workmens Compensation Bond is written by the General Insurance Company of America 426808 dated April 1 1960 and covers faithful performance of duties and the honest accounting for all funds coming into her hands as such Assistant SecretaryTreasurer Books and records of the Board were found in good condition all re ceipts disclosed by examination have been accounted for and expenditures for the period under review were within the limits of budget approvals and sup ported by proper voucher Appreciation is expressed to the officials and staff of the Board for the co operation and assistance given the State Auditors office during this exami nation and throughout the year1015 UNIVERSITY SYSTEM REGENTS OFFICE1016 UNIVERSITY SYSTEM OF GEORGIA REGENTS OFFICE RECEIPTS 1962 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 3338500000 Budget Balancing Adjustments 69075000 Transfers Other Spending Units 29 675 203 62 Revenues Retained Interest 6262436 Earnings Educational Services 400 Total Income Receipts 446317474 NONINCOME Public Trust Funds Investments 1 502 37 Income on Investments 623 44 Private Trust Funds 62660830 State Revenue Collections Unfunded 57 558 40 CASH BALANCES JULY 1st Budget Funds 3 680120 31 Public Trust Funds 1160617 Private Trust Funds 306 State Revenue Collections Unfunded 71 66311 Totals 891285990 1961 27 375 000 00 2 826 666 95 26 720152 86 43 882 71 1500 3 525 411 80 827 24 477 92 356 218 32 7141311 3 211 416 05 10 511 01 250 00 7176525 45i UNIVERSITY SYSTEM OF GEORGIA REGENTS OFFICE 1017 PAYMENTS 1962 Personal Services 20674850 Travel 2113141 Supplies Materials 1507645 Communication 731998 Publications Printing 1410201 Repairs 77124 Rents 370673187 Insurance 63485562 Pensions Benefits 304726 Equipment 1216052 Miscellaneous 39409405 Total Expense Payments OUTLAYS Lands Buildings Contracts NONCOST Public Trust Funds Investments Private Trust Funds CASH BALANCES JUNE 30th Budget Funds Public Trust Funds Private Trust Funds State Revenue Collections Unfunded Totals 891285990 3 746 327 67 76 340 85 125 00 626 611 36 4 473 308 23 13 606 98 129 221 51 1961 183172 36 22 664 59 2 898 22 6 321 02 9 160 96 805 83 3 848 360 45 530 725 59 3 049 71 4 215 49 339 722 08 2 889 64512 167 062 42 21000 356 215 26 3 680 120 31 11 60617 306 71 663 11 7 176 525 451018 UNIVERSITY SYSTEM OF GEORGIA REGENTS OFFICE CURRENT BALANCE SHEET JUNE 30 1962 ASSETS CASH ASSETS Available Cash Revenue Funds 12922151 Budget Funds 59330823 Public Trust Funds 360698 Private Trust or Agency Funds Teacher Retirement 05 726 13677 Investments Budget FundsU S Treas Securities and Time Deposits388000000 Public Trust Funds Student Notes 1003016 Ga Tech Dorm Rev Bonds 1000000 390003016 4 626 166 93 LIABILITIES RESERVES AND SURPLUS CASH LIABILITIES Accounts Payable Central Office Soil Conservation 16484 30 387 06 30 551 90 RESERVES For Allotments to Units Ga Institute of Tech 10852770 Ga State College 25000000 Medical College of Ga 440 000 00 Augusta College 15000000 948 527 70 For Revenue Collections 129 221 51 For Plant Funds 372 18115 For Dormitory Funds 9149762 For Insurance Funds 2 459 22188 For Graduate Education For Regents Scholarships For Soil Conservation For Public Trust FundsW H Black Fund For Private Trust or Agency Funds Teacher Retirement 18 404 40 9 14613 39 418 36 23 637 14 05 4 091 255 94 SURPLUS For Operations 4555360 For Allotments 45880549 504 359 09 4 626 166 931019 UNIVERSITY SYSTEM OF GEORGIA REGENTS OFFICE SUMMARY FINANCIAL CONDITION The Regents Office of the University System of Georgia ended the fiscal year on June 30 1962 with a surplus of 50435909 after providing reserves as follows For Accounts Payable 3055190 For Revenue Collections to be Transferred to the State Treasury 12922151 For Allotments to Univ System Units 94852770 For Plant Funds 37218115 For Dormitory Funds 9149762 For Insurance Fund245922188 For Graduate Education1840440 For Regents Scholarships 914613 2755053 For Soil Conservation For Public Trust Funds Wm H Black Fund For Priv Trust or Agency FdTeacher Retirement 3941836 2363714 05 Total Reserves412180784 REVENUE COLLECTIONS In the fiscal year ended June 30 1962 the office of the Regents of the University System collected 5780840 interest on investments which added to the balance of 7166311 on hand July 1 1961 made a total of 12947151 to be accounted for 25000 of this amount was a deposit on Camp Ray Property and was deposited in Private Trust accounts with units leaving a balance of 12922151 on hand June 30 1962 This balance of 12922151 should be transferred to the State Treasury to be credited to the States General Fund under provisions of State law Portions of Legislative Act approved March 23 1960 are quoted as follows 100101 State Depository Board creation membership naming and appointment of depositories A State Depository Board hereinafter called the Board is created consisting of the Governor the Comptroller General the State Auditor the Superintendent of Banks and the State1020 UNIVERSITY SYSTEM OF GEORGIA REGENTS OFFICE Treasurer who shall act as administrative officer of said Board a majority of whom shall constitute a quorum and the acts of the majority of whom shall be the Acts of the Board The Board in its discretion may from time to time name and appoint as State Depositories of State Funds only chartered solvent banks and trust companies whether organized under State or Federal laws of good standing and credit in any city town or community in this State The Board shall meet at least once quarterly upon call of the Governor or in his absence upon the call of the State Treasurer Section 4Interest earned on State Funds withdrawn from the Treasury on approved budgets shall be remitted to the State Treasury by each Department board bureau or agency and placed in the General Fund AVAILABLE INCOME AND OPERATING COSTS State Appropriation for the operation of the Regents Office of the Uni versity System of Georgia in the year ended June 30 1962 was 2988500000 This was increased to 3057575000 by transfer of 69075000 from the State Emergency Fund to meet expenditures approved on budget as pro vided by law Appropriation for the operation of the Eugene Talmadge Memorial Hospital in the year ended June 30 1962 was 350000000 In addition to the funds provided as the current years appropriations the office received 6262436 from interest on insurance account funds invested and 400 from sale of transcripts and fees making total receipts for the year 3413837836 The 3413837836 receipts together with the 368012031 cash balance at the beginning of the period made a total of 3781849867 available Transfers from available funds to the various branches of the University System by the Regents amounted to 2967520362 as detailed on page 9 of unit report leaving 814329505 funds available with which to meet ex penditures approved on budget for the fiscal year ended June 30 1962 366998682 of the 814329505 available funds was expended for budget approved items of expense and outlay in the year and 4473308 23 remained on hand June 30 1962 the end of the fiscal year Of the 447330823 cash balance remaining on hand June 30 1962 396894914 has been reserved for allotments and budgeted expense and of the remainder 4555360 will be available for expenditure in the next fiscal period subject to budget reapprovals for operations and 45880549 for allotments to units1021 UNIVERSITY SYSTEM OF GEORGIA REGENTS OFFICE COMPARISON OF OPERATING COSTS Expenditures for the operating costs of the Regents Office for the past three years are compared in the following statement BY ACTIVITY YEAR ENDED JUNE 30 1962 1961 1960 Central Office 20523543 19804376 17544498 Plant Funds Rentals 370321887 284367544 264588758 Arch Fees Surveys 147 351 29 16706242 148 20411 Sou Regional Educ Board 6500000 7200000 5700000 Graduate Education 23612473 26700388 28319103 Regents Scholarships 9085387 Soil Conservation 15375993 3971971 3508084 Ins Fund 636 854 72 530 797 67 451085 26 Totals 366998682 305670754 259731506 BY OBJECT Personal Services 20674850 18317236 16586418 Travel Expense 2113141 2266459 1659379 Supplies 1507645 289822 333170 Communication 731998 632102 566581 Printing Publications 1410201 916096 585251 Repairs 77124 80583 45934 RentsRegular 351300 468501 432000 RentsBldgs Bldg Auth 3 703 218 87 2 843 675 44 2 645 887 58 Fire Ins for Units Ins Fund 636 854 72 530 797 67 451085 26 Insurance Bonding 199910 7208 34949 Pensions Ret Systems 304726 304971 266242 Equipment 1216052 421549 470142 Miscellaneous Sou Regional Educ Board 65 00000 72 00000 57 00000 Grad Educ for Negroes 23612473 26700388 28319103 RegentsScholarships 9085387 Subscriptions Dues 21725 65185 58938 Freight Express 16620 4335 678 Laundry 12900 Other 173200 2300 Total Exp Payments 3 746 327 67 2 889 64512 2 745 51917 OUTLAY Land Bldgs and Imps 7634085 16706242 148 204 11 366998682 305670754 259731506 Number of Employees on Payroll June 30 25 26 241022 UNIVERSITY SYSTEM OF GEORGIA REGENTS OFFICE GENERAL The Southern Regional Education Board was created in 1949 replacing the Regional Council of Education which was incorporated in 1948 The purpose of this Board is to assist States Institutions and Agencies concerned with higher education to advance knowledge and to improve the social and economic level of the region by means of interstate collaboration in the support expansion or establishment or regional services or schools for grad uate professional and technical education Members of the Southern Regional Education Board are Term Expires ALABAMA The Hon John Patterson 1963 Governor of Alabama State Capitol Montgomery Ala The Hon John S Casey 1963 State Representative P 0 Box 266 Heflin Ala Dr Ralph B Draughon 1964 President Auburn University Auburn Ala Mr Warner L Mathis 1966 Vice President Southern Sash of Montgomery P O Box 446 Montgomery Ala Dr Frank A Rose 1965 President University of Alabama University Alabama ARKANSAS The Hon Orval E Faubus Governor of Arkansas State Capitol Little Rock Arkansas The Hon L H Autry State Representative Burdett Arkansas Dr David W Mullins President University of Arkansas Fayetteville Arkansas Dr Carl R Reng President Arkansas State College State College Arkansas The Hon Clifton Wade State Senator 20 East Center St Fayetteville Arkansas Term Expires 1963 1966 1964 1963 19651023 UNIVERSITY SYSTEM OF GEORGIA REGENTS OFFICE Term Expires 1965 DELAWARE The Hon Elbert N Carvel Governor of Delaware State Capitol Dover Delaware The Hon Calvin R McCullough State Senator 1965 605 Central Ave Holloway Terrace New Castle Delaware Mr John N McDowell McDowellMitchell Asso Inc 919 Washington St Wilmington Delaware Dr M A Tarumianz State Psychiatrist Farnhurst Delaware Mr Daniel W Wood Admin Asst to the President University of Delaware Newark Delaware FLORIDA The Hon Farris Bryant Governor of Florida State Capitol Tallahassee Fla Dr John S Allen President Univ of South Fla Tampa Fla Dr Doak S Campbell President Emeritus of Fla State University 1001 High Road Tallahassee Fla 1963 FLORIDAContd Dr George W Gore Jr President Fla A M Univ Tallahassee Fla The Hon Wilson Carraway State Senator Tallahassee Bank Tr Co P O Box 870 Tallahassee Fla GEORGIA 1964 The Hon S Ernest Vandiver Governor of Georgia State Capitol Atlanta Ga 1962 Dr O C Aderhold President University of Georgia Athens Ga 1965 The Hon Geo B Brooks State Representative Crawford Ga Term Expires 1963 1966 1963 1963 1964 1965 1966 1965 Dr Harmon W Caldwell Chancellor Univ System of Georgia 244 Washington St S W Atlanta Ga The Hon Chappelle Matthews 1964 State Representative 116 Shackelford Building Athens Ga1024 UNIVERSITY SYSTEM OF GEORGIA REGENTS OFFICE Term Expires KENTUCKY The Hon Bert Thomas Combs 1963 Governor of Kentucky State Capitol Frankfort Ky The Hon George D Conley 1963 State Senator 2436 Roosevelt Ave Ashland Ky Dr Frank G Dickey 1965 President University of Kentucky Lexington Ky Dr Adron Doran 1966 President Morehead State College Morehead Ky Dr Robert R Martin 1964 President Eastern State College Richmond Ky LOUISIANA The Hon Jimmie H Davis Governor of Louisiana State Capitol Baton Rouge La Mr Kenneth H Cagle Cagle Chevrolet Co Lake Charles La The Hon Carroll Dupont State Representative Grand Caillou Route Houma La 1964 1966 Term Expires LOUISIANAContd Dr John A Hunter 1964 President Louisiana State Univ Baton Rouge La Dr Ralph W E Jones 1965 President Grambling College Grambling La MARYLAND The Hon J Millard Tawes 1963 Governor of Maryland State Capitol Annapolis Md Dr Wilson H Elkins 1964 President University of Maryland College Park Md Dr Martin D Jenkins 1963 President Morgan State College Baltimore Md The Hon Mary L Nock 1966 State Senator 914 Camden Avenue Salisbury Md Miss May Russell 1965 President St Marys Seminary Jr College St Marys City Md MISSISSIPPI 1963 The Hon Ross R Barnett Governor of Mississippi State Capitol Jackson Miss 19641025 UNIVERSITY SYSTEM OF GEORGIA REGENTS OFFICE Term Expires MISSISSIPPIContd The Hon Joseph N Bailey Jr 1966 State Representative Coffeeville Miss The Hon George Payne Cossar 1964 State Representative Cossar Building Charleston Miss 1963 1965 Dr Ben F Hilbun President Emeritus Mississippi State University State College Miss Dr J D Williams Chancellor University of Mississippi University Miss NORTH CAROLINA The Hon Terry Sanford 1965 Governor of North Carolina State Capitol Raleigh N C Dr Charles F Carroll 1965 State Supt of Public Instruction Raleigh N C The Hon W Lunsford Crew 1966 State Senator Roanoke Rapids N C Dr Alfonso Elder 1963 President North Carolina Col at Durham Durham N C Dr Wm C Archie Director State Bd of Higher Educ 144 Education Building Raleigh N C 1964 OKLAHOMA Term Expires The Hon J Howard Edmondson Governor of Oklahoma 1963 Box 3367 Oklahoma City 5 Okla Mr Vernon Collins 1963 Cherokee Okla Mr J Leland Gourley 1966 Asst to the Governor Box 3367 Oklahoma City 5 Okla Dr Oliver S Willham 1964 President Oklahoma State University Stillwater Okla The Hon Leland Wolf 1965 State Representative Box 22 Noble Okla SOUTH CAROLINA The Hon Ernest F Hollings 1963 Governor of South Carolina Hampton Office Building Columbia S C Dr Marshall W Brown 1963 President Presbyterian College Clinton S C The Hon Edward Cushman Jr 1964 State Senator P 0 Box 270 Aiken S C Dr Neill W Macaulay 1965 12 Clement Road Columbia S C1026 UNIVERSITY SYSTEM OF GEORGIA REGENTS OFFICE Term Expires SOUTH CAROLINAContd Dr Robert L Sumwalt 1966 733 Sweetbrier Road Columbia S C TENNESSEE The Hon Buford Ellington 1963 Governor of Tennessee State Capitol Nashville Tenn Dr Felix C Robb 1964 President George Peabody College for Teachers Nashville 5 Tenn Dr Quill E Cope 1963 President Middle Tennessee State College Murfreesboro Tenn The Hon David Givens 1966 State Representative 422 North Main Street Somerville Tenn Dr Andrew D Holt 1965 President University of Tennessee Knoxville Tenn TEXAS The Hon Price Daniel 1963 Governor of Texas State Capitol Austin Texas Mr B H Dewey Jr 1966 P 0 Box 347 Bryan Texas TEXASContd Dr E B Evans President Prairie View A M College Prairie View Texas Dr M T Harrington Chancellor Agricultural and Mechanical College System College Station Texas The Hon Geo T Hinson State Representative Box 387 Mineola Texas VIRGINIA The Hon A S Harrison Jr Governor of Virginia State Capitol Richmond Va The Hon Lloyd C Bird State Senator 303 South Sixth St Richmond Va Dr Robert P Daniel President Virginia State College Petersburg Va Mr Frederick T Gray Williams Mullen Christian 1309 State Planters Bk Bldg Richmond 19 Va Dr Edgar F Shannon Jr President University of Virginia Chariottesville Va Term Expires 1965 1963 1964 1966 1966 1964 1965 19631027 UNIVERSITY SYSTEM OF GEORGIA REGENTS OFFICE WEST VIRGINIA The Hon W W Barron Governor of West Virginia State Capitol Charleston 5 W Va Term Expires 1965 Term Expires 1966 The Hon Walter A State Senator 342 Lee Avenue Clarksburg W Va Holden 1963 1964 1965 WEST VIRGINIAContd Mr Joseph C Jefferds Jr President Jefferds Moore Inc P 0 Box 4398 Charleston W Va Mr Rex M Smith State Supt of Schools Department of Education State Capitol Building Charleston 5 W Va Dr Paul A Miller President West Virginia University Morgantown W Va In the fiscal year ended June 30 1962 6500000 was paid by the Regents of the University System to the Southern Regional Board of which 23000 00 was for administrative expense 3600000 for sixteen medical students at Meharry Medical College and 600000 for four students in veterinary medicine at Tuskegee Institute Payments to the Board for the students are not considered as scholarships but are to relieve the respective students of outofstate fees in those cases where the State is without facilities in a given field Expenditures by the Regents of the University System in the fiscal year ended June 30 1962 for graduate education for Negroes amounted to 23612473 A list of these payments is on file in the office of the State Auditor showing the name and address of the student the college or uni versity attended college degree and amount of the expenditure for each student The Graduate Education for Negroes activity was begun in the fiscal year ended June 30 1944 and expenditures for this program since its beginning through June 30 1962 amounted to 280873019 distributed by years as follows Fiscal Year Ended June 30 1944 Fiscal Year Ended June 30 1945 104400 3254511028 UNIVERSITY SYSTEM OF GEORGIA REGENTS OFFICE Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Ended June 30 Ended June 30 Ended June 30 Ended June 30 Ended June 30 Ended June 30 Ended June 30 Ended June 30 Ended June 30 Ended June 30 Ended June 30 Ended June 30 Ended June 30 Ended June 30 Ended June 30 Ended June 30 Ended June 30 1946 1947 1948 1949 1950 1951 1952 1953 1954 1955 1956 1957 1958 1959 1960 1961 1962 2500000 2633105 3110503 4742877 6172817 8843032 12071824 14748718 17612077 20821790 25794079 27179944 28853800 26726638 28319103 26700388 23612473 Total 280873019 Under provisions of Article VII Section I Paragraph II of the Constitu tion of the State of Georgia as amended Georgia Laws 1957 the Board of Regents of the University System of Georgia in the period under review was allotted 10000000 for Regents Scholarships Under the terms of the scholarship program 9085387 was paid to students for scholarships and at June 30 1962 914613 remained in the fund A list by university of students receiving scholarships is on file in the office of the State Auditor The schedule of Private Trust Accounts with Units Pages 1415 of the unit report shows the proceeds of sale of property and timber remitted to units of the University System Remittances of such proceeds are made to the Units of the University System by the Board of Regents in accordance with Georgia Code Annotated as follows 32141 Sale etc of property of university system when authorized All properties owned or held by the Regents of the University System of Georgia pursuant to this Title which in section 32139 are declared to be the public property of the State may be sold leased or otherwise disposed of by the said Regents subject to the approval of the Governor whenever the Board of Regents may deem such sale lease or other disposition to the best interests of the University System Provided that the Board of Regents shall first determine that such property can no1029 UNIVERSITY SYSTEM OF GEORGIA REGENTS OFFICE longer be advantageously used in the University System Provided further that where any such property has been granted or conveyed to the University System or Regents of the University System or any institution embraced within the University System or the trustees thereof for specified uses such property shall only be sold leased conveyed or otherwise disposed of for similar uses or purposes which shall be in conformity with any use or trust declared in any such grant or conveyance Acts 1935 p 168 32143 Use of proceedsThe proceeds arising from any such sale or lease of any such property shall be used for the support of the University System and its branches or for the payment of any debts thereof as the Regents may determine Acts 1935 p 168 The States Attorney General has rendered the following opinion regarding proceeds from sale of property by the Regents of the University System December 20 1962 Chancellor Harmon Caldwell Regents of the University System of Georgia 244 Washington Street S W Atlanta 3 Georgia Dear Chancellor Caldwell I have considered the question propounded by you in your recent letterin which you state The Board of Regents from time to time has authorized the dis position of real property in accordance with the provisions of Section 32141 of the Code of Georgia Annotated In these cases the Board has retained the proceeds from the sale or lease of such property in accord ance with the provisions of Section 32143 The State Auditor has raised a question as to whether the Board may legally retain the proceeds from the sale of real property or if these funds should be deposited in the State Treasury I shall appreciate an opinion from you as to whether the practice now being followed by the Board in retaining the proceeds for the support of the University System and its institutions is legal1030 UNIVERSITY SYSTEM OF GEORGIA REGENTS OFFICE Article VIII Section 4 set out in Georgia Annotated Code Section 26701 provides in part as follows There shall be a Board of Regents of the University System of Georgia and the government control and management of the Uni versity System of Georgia and all of its institutions in said system shall be vested in said Board of Regents of the University System of Georgia The said Board of Regents shall have the powers and duties as provided by law existing at the time of the adoption of this Constitution together with such further powers and duties as may be hereafter provided by law Constitution of 1945 Georgia Annotated Code Section 32141 Acts of 1935 page 168 provides as follows Sale etc of property of university system when authorized All properties owned or held by the Regents of the University System of Georgia pursuant to this Title which in section 32139 are declared to be the public property of the State may be sold leased or otherwise disposed of by the said Regents subject to the approval of the Governor whenever the Board of Regents may deem such sale lease or other disposition to the best interests of the university system Provided that the Board of Regents shall first determine that such property can no longer be advantageously used in the university system Provided further that where any such property has been granted or conveyed to the university system or Regents of the university system or any institution embraced within the university system or the trustees thereof for specified uses such property shall only be sold leased conveyed or otherwise disposed of for similar uses or purposes which shall be in conformity with any use or trust declared in any such grant or conveyance Georgia Annotated Code Section 32142 Acts 1935 page 168 provides as follows Conveyances how executedIn case of any sale lease or dis position of any such property the Regents of the university system of Georgia through its proper officers and the Governor on behalf of the State shall execute and deliver such written evidence of title or of the creation of a leasehold interest as may be necessary Georgia Annotated Code Section 32143 Acts of 1935 page 168 provides as follows1031 UNIVERSITY SYSTEM OF GEORGIA REGENTS OFFICE Use of proceedsThe proceeds arising from any such sale or lease of any such property shall be used for the support of the university system and its branches or for the payment of any debts thereof as the Regents may determine It has been suggested that because of the provisions of Article VII Paragraph VIII of the Constitution of the State of Georgia 1945 Georgia Annotated Code Section 25608 Section 6570 of the Constitution of 1877 that the proceeds arising from the sale of any property by the Regents shall be applied to the payment of the bonded debt of the State and shall not be used for any purpose whatsoever so long as the State has any existing bonded debt The provisions of the Constitution referred to are set out in Georgia Annotated Code Section 25608 as follows Sale of States property to pay bonded debtThe proceeds of the sale of the Western and Atlantic Railroad and any other property owned by the State whenever the General Assembly may authorize the sale of the whole or any part thereof shall be applied to the payment of the bonded debt of the State and shall not be used for any other purpose whatsoever so long as the State has any existing bonded debt provided that the proceeds of the sale of the Western and Atlantic Railroad shall be applied to the payment of the bonds for which said railroad has been mortgaged in preference to all other bonds I have been advised by the Treasury Department of the State of Georgia that the State does not have a general obligation bonded indebtedness at this time I am quoting in full the letter received by me under date of December 19 1962 from the Treasury Department of the State of Georgia Honorable Eugene Cook The Attorney General Judicial Building Atlanta Georgia Dear Mr Cook In compliance with request from your department this is to advise that the State of Georgia does not have a general obligation bonded in debtedness There are however 15500 of refunding bonds issued under the constitutional provision of 1877 which are outstanding dueto the fact that they havent been presented for payment The holdersof 1032 UNIVERSITY SYSTEM OF GEORGIA REGENTS OFFICE these bonds are not known since they are not in registered form 3500 of these outstanding bonds matured in 1886 and 1896 The remaining 12000 matured in 1945 which was the last maturing issue of these refunding bonds except a small issue which matured in 1946 There is carried in the State Treasury a reserve fund of 15500 to cover the principal of said outstanding bonds plus 11475 for the unpaid interest on the bonds Consequently since such reserve is maintained at all times for the purpose of paying these bonds and interest there are no general obligation bonds of the State of Georgia outstanding No general obligation bonds have been issued since the adoption of the 1945 Constitution of the State of Georgia Sincerely s Horace A Hixon HORACE A HIXON ASSISTANT TREASURER In view of the facts set out in the above quoted letter it is my official opinion that there is not any existing bonded debt of the State of Georgia and that therefore the provisions of Georgia Annotated Code Section 25608 are not applicable to the sale of property owned by the Regents of the Uni versity System of Georgia and that the provisions of Code Section 32143 do apply and that the proceeds arising from any sale of property by the Regents of the University System of Georgia shall be used for the support of the University System and its branches or for the payment of any debts thereof as the Regents may determine The practice now being followed by the Board of Regents in retaining the proceeds for the support of the University System and its institutions is constitutional and legal With best wishes for the Holiday Season I am Yours sincerely Eugene Cook Signed The Attorney General ECfp cc Mr B E Thrasher Jr Mr Ernest Davis Mr Horace A Hixon Mr James A Blissit Mr L R Siebert1033 UNIVERSITY SYSTEM OF GEORGIA REGENTS OFFICE Rent payments to the University System Building Authority represent rents paid by the Regents on buildings being erected and to be erected at the various units of the University System by the Building Authority and leased to the University System by the Authority In the year ended June 30 1962 67613240 was collected from units of the University System for fire insurance premiums and 6262436 interest was earned on funds invested From the amount collected and the balance of 175974280 on hand at the beginning of the period 3847768 was paid for insurance premiums and 80000 for fire loss The net excess of receipts over disbursements increased the 175974280 balance in the Insurance Fund at the beginning of the fiscal year to 245922188 on June 30 1962 1130624 received from insurance companies for fire losses was transferred to the units of the University System The Insurance Fund has been set up as provided for in resolution adopted by the Board of Regents on May 12 1954 as follows Upon the recommendation of the Committee on Finance and Business Operations with motion properly made and variously seconded the following resolution was unanimously adopted by the Board of Regents WHEREAS the Board of Regents of the University System of Georgia under the Constitution and laws of Georgia is charged with the management and control of the University System of Georgia and all of its institutions and WHEREAS the value of the physical plant of the University System has constantly increased and many new buildings and facilities have been added at the various institutions and WHEREAS under contract with the University System Building Au thority those buildings and facilities constructed by said Authority and leased by the Board of Regents must be protected by insurance against loss or damage to the full extent of the value thereof and WHEREAS under the laws of Georgia all other buildings are required to be protected against loss or damage by insurance to the extent of 50 of the value thereof and WHEREAS the Board of Regents has determined that it is in the best interests of the University System to establish the insurance and hazard reserve fund to meet the requirements imposed by law or agreement with the University System Building Authority and also to provide additional pro tection whether by establishment of reserves or the carrying of insurance on these buildings and facilities which are not required by law or contract as aforesaid to be protected to the extent of the full value thereof1034 UNIVERSITY SYSTEM OF GEORGIA REGENTS OFFICE BE IT THEREFORE AND IT IS HEREBY RESOLVED as follows 1 There is hereby created and designated a separate fund to be known as the Regents Insurance and Hazard Reserve Fund Said Regents Insurance and Hazard Reserve Fund shall be held by the Regents of the University System of Georgia in Trust and shall be used by it for the following purposes only To provide the protection against loss of or damage to those various buildings facilities and their physical contents which are owned operated leased or held in Trust by Board of Regents of the University System of Georgia or Regents of the University System of Georgia whether such pro tection be by the investment and retention of same as a reserve for such purpose or by the payment therefrom of the cost of premiums on any in surance which the Regents are required or may determine to carry 3 There shall first be paid into such Fund in each fiscal year an amount of not less than 400 per thousand dollars of sound valuation of all buildings facilities and their contents owned operated leased or held in Trust by the Board of Regents or Regents of the University System of Georgia provided however the total sum paid into the Fund in each said fiscal year shall always be equal to or greater than the sum necessary to pay the premiums on in surance required to be carried either by law or by contract with the University System Building Authority There shall be paid from said Fund in each year those premiums required to be paid by law or by contract with the University System Building Au thority 5 Said Fund may be invested and reinvested in direct obligations of the United States Government obligations unconditionally guaranteed by the United States Government direct obligations of the State of Georgia or direct obligations of any political subdivision of the State of Georgia and all income and increments from such investments shall become a part of such Fund1035 UNIVERSITY SYSTEM OF GEORGIA REGENTS OFFICE Should at any time the value of the total assets in said Fund other than those sums in said Fund representing amounts due to be paid on premiums required by law or by contract with the University System Building Authority exceed 5000 per thousand dollars of sound valuation of all buildings facilities and their contents not covered by insurance then and in that event the amount to be paid into said Fund in each fiscal year while such condition exists may be reduced to such amount as may be required to pay only those insurance premiums coming due in said year which are required to be paid either by law or by contract with the University System Building Authority Withdrawals from said Fund shall be made only to pay premiums for investment or reinvestment or to reimburse the Regents for loss or damage not otherwise reimbursed The amount of withdrawal for reimbursement of any loss or damage shall not exceed the amount which when added to any proceeds of insurance received by the Regents on account of such loss or damage shall equal the replacement cost of the damaged or destroyed build ing facility or contents thereof Any withdrawal for the reimbursement of loss or damage shall be made only upon order of the Board of Regents Outlay payments for lands buildings and improvements in the year ended June 301962 were 33325245 for plans surveys and soil testing 48060374 was reimbursed to the Regents Office by the University System Building Authority in the period under review for advance payments to Architects and Engineering Firms in this and prior periodsmaking net payment of 14735129 for plans surveys and soil testing 7101044 was paid to the U S Department of Agriculture Soil Conservation Service for Watershed planning which made net outlay payment of 7634085 The agreement between the State Soil Conservation Committee and the Soil Conservation Service USDA for the planning and development of watersheds for the period July 1 1961 to June 30 1962 was as follows1030 UNIVERSITY SYSTEM OF GEORGIA REGENTS OFFICE COOPERATIVE AGREEMENT between STATE SOIL CONSERVATION COMMITTEE STATE OF GEORGIA and SOIL CONSERVATION SERVICE UNITED STATES DEPARTMENT OF AGRICULTURE THIS AGREEMENT made and entered into this 0th day of June 1901 by and between the State Soil Conservation Committee State of Georgia here inafter referred to as the State and the United States of America Acting by and through the Soil Conservation Service United States Department of Agriculture hereinafter referred to as the Service AUTHORITY Watershed Memorandum SCS20 Rev dated August 15 1958 WITNESSETH WHEREAS the State desires to cooperate and finance the cost of preparing Watershed Work Plans under provisions of Public Law 500 rather than delay action in preparing plans due to lack of funds The Federally financed Watershed Planning Party has more than twelve 12 months work jointly set up in priority by the State Soil Conservation Committee and the Soil Conservation Service and the State desires to speed up planning assistance on the large number of watershed applications now available NOW THEREFORE for and in consideration of the promises and mutual covenants herein contained the parties hereto do agree with each other as follows I THE STATE AGREES To reimburse the Service quarterly for actual cost of developing water shed work plans under the provisions and procedures applicable to Public Law 500 To make funds available for work under this agree ment not to exceed 10000000 for Fiscal Year 1902 II THE SERVICE AGREES A To conduct the necessary preliminary investigations and surveys required for the preparation of watershed work plan outlines B To determine the feasibility from a benefitcost ratio of developing watershed work plans1037 UNIVERSITY SYSTEM OF GEORGIA REGENTS OFFICE C To estimate the cost quantities and location of the measures needed for watershed protection and flood prevention in watersheds D To conduct the necessary investigations and surveys and where feasible complete watershed work plans E That upon completion of the watershed work plan it will be sub mitted for review and approval for Federal assistance in the appli cation of the planned program in accordance with the procedures rules and regulations for carrying out the Watershed Protection and Flood Prevention Act Public Law 566 F To maintain adequate records to show expenditures incurred in developing watershed work plans G To furnish quarterly billings of the actual expenses incurred III IT IS MUTUALLY UNDERSTOOD AND AGREED A This agreement shall be effective for the period July 1 1961 to June 30 1962 and may be supplemented amended or renewed for subsequent years if desired by both parties hereto B This agreement may be terminated by mutual consent or upon sixty 60 days written notice by either party C No member of or delegate to Congress or Resident Commissioner shall be admitted to any share or part of this agreement or to any benefit to arise therefrom This provision shall not be construed to extend to this Agreement if made with a Corporation for its general benefit IN WITNESS WHEREOF the parties hereto have executed this agreement on the day month and year first above written STATE SOIL CONSERVATION COMMITTEE This action authorized STATE OF GEORGIA by the State Legisla ture in Bill No dated By Jim L Gillis Jr Signed Title Chairman UNITED STATES DEPARTMENT OF AGRICULTURE SOIL CONSERVATION SERVICE By C W Chapman Signed Title State Conservationist1038 UNIVERSITY SYSTEM OF GEORGIA REGENTS OFFICE Membership of the Board of Regents of the University System of Georgia is as follows District Regent Address State at Large James A DunlapHome Federal Building Gainesville Feb 19 1960Jan 1 1967 State at Large Allen WoodallPres Radio Sta WDAK Columbus Feb 13 1957Jan 1 1964 State at Large Roy V HarrisSouthern Finance Bldg Augusta Feb 19 1960Jan 1 1967 State at Large James C Owen JrP 0 Box 116 Griffin Jan 11 1961Jan 1 1963 State at Large Carey WilliamsGreensboro Jan 1 1962Jan 1 1969 First Anton F Solms JrRealty Building Savannah Jan 1 1962Jan 1 1969 Second John I SpoonerSeldom Rest Farms Donalsonville Jan 1 1961Jan 1 1968 Third Howard H CallawayPine Mountain Jan 1 1958Jan 1 1965 Fourth Robert O ArnoldP 0 Box 191 Covington Jan 1 1956Jan 1 1963 Fifth Jesse DraperDraperOwens Realty Co Grant Bldg Atlanta Jan 1 1961Jan 1 1968 Sixth Linton D Baggs JrPres Bibb Transit Co Macon July 8 1957Jan 1 19641039 UNIVERSITY SYSTEM OF GEORGIA REGENTS OFFICE District Regent Address Seventh Ernest L WrightPies Darlington School Box 353 Rome Feb 6 1959Jan 1 1966 Eighth James D GouldGould Motor Co Brunswick Feb 13 1957Jan 1 1964 Ninth Morris M Bryan JrPres The Jefferson Mills Jefferson Feb 3 1959Jan 1 1966 Tenth W Roscoe ColemanFleming Realty Co P O Box 5188 Augusta Jan 1 1958Jan 1 1965 OFFICERS AND STAFF OF THE BOARD OF REGENTS Chairman Robert 0 Arnold Vice Chairman Morris M Bryan Jr Chancellor Harmon W Caldwell Asst to the Chancellor John E Sims Dir Plant and Bus Operations J H Dewberry Exec Secty L R Siebert Treasurer James A Blissit Dir of Testing and Guidance John R Hills Assoc Dir Testing and Guidance Harry S Downs On Leave L R Siebert is bonded as Executive Secretary of the Board of Regents of the University System of Georgia in the amount of 10000000 Bond is written by the American Motorist Insurance Company Chicago Illinois 1SM112 239 dated July 17 1961 effective July 1 1961 for a period of 3 years and covers faithful performance of the duties of the office of Executive Secretary James A Blissit is bonded for 10000000 as Treasurer of the Board of Regents of the University System of Georgia with the American Motorist Insurance Company Chicago Illinois 1SM112 238 dated July 17 1961 effective from July 1 1961 for a period of 3 years and covers faithful per formance of duties1040 UNIVERSITY SYSTEM OF GEORGIA REGENTS OFFICE On file and presented for examination is schedule bond covering all em ployees of the University System for 10000000 each Bond is written by the American Motorist Insurance Company Chicago Illinois 1SM112 240 dated July 17 1961 effective from July 1 1961 for a period of 3 years Coverage is under Item 4 Insuring Agreement 4 Faithful Performance Blanket Position Bond Coverage 10000000 Loss caused to the insured through the failure of any of the employees acting alone or in collusion with others to perform faithfully his duties or to account properly for all monies and property received by virtue of his position of employment during the bond period the amount of indemnity on each of such employees being the amount stated in the table of limits of liability applicable to this insuring agreement 4 Amendment of definition of employees by endorsement reads It is understood and agreed that the word employee or employees as defined in this bond is amended to include students while employed by any unit of the university system or students who are responsible for funds or property in connection with organized student activities Books and records of the Regents Office have been well kept all receipts disclosed by examination have been accounted for and expenditures for the period under review were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the officials and staff of the Regents Office for the cooperation and assistance given the State Auditors office during this examination and throughout the year 1042 UNIVERSITY SYSTEM OF GEORGIA REGENTS OFFICE ANALYSIS OF INSURANCE FUND BY UNITS YEAR ENDED JUNE 30 1962 Balance Available For Insurance Julyl 1961 University of Georgia 41878902 Georgia Experiment StationGriffin 2569947 Georgia Coastal Plains Experiment StationTifton 16 860 51 4H Club CenterDublin 145340 Southwest Branch Experiment StationPlains 1 341 60 Southeast Branch Experiment StationMidville 596 46 Northwest Branch Experiment StationCalhoun 79181 Americus Nursery Branch Experiment StationAmericus 171 67 Rock Eagle 4H Club Center 1335135 4H Club CenterWahsagaDahlonega 66 33 Georgia Institute of Technology 410 980 68 Georgia State College of Business Administration 7197209 Womans College of GeorgiaMilledgeville 7997135 Medical College of GeorgiaAugusta 10513008 Eugene Talmadge Memorial HospitalAugusta 126 77403 Augusta CollegeAugusta 292024 Armstrong CollegeSavannah 227861 Abraham Baldwin Agricultural CollegeTifton 29 457 44 Georgia SouthwesternAmericus 15546 50 Middle Georgia CollegeCochran 19 54450 North Georgia CollegeDahlonega 51 777 is South Georgia CollegeDouglas 2625659 Valdosta State CollegeValdosta 2567488 Georgia Southern CollegeStatesboro 4813208 West Georgia CollegeCarrollton 25039 94 Albany State CollegeAlbany 482495 Fort Valley State CollegeFort Valley 4551122 Savannah State CollegeSavannah 32 006 73 Misc Interest Earned on Investments 171 029 21 1 759 742 801043 UNIVERSITY SYSTEM OF GEORGIA REGENTS OFFICE ANALYSIS OF INSURANCE FUND BY UNITS YEAR ENDED JUNE 30 1962 RECEIPTS PAYMENTS Balance Available From Units Interest Insurance To Units For Earned Insurance Premiums For Loss For Ins Insurance In Period Recoveries 4 954 86 Paid Claims 4 954 86 June 30 1962 18351280 11 873 09 590 428 73 9 847 20 313 66 35 233 01 6 830 40 80000 238 24 1 600 00 22 652 67 1 676 00 6186 3 067 54 68160 2 023 20 1 220 80 1 817 26 1 110 40 1 902 21 11040 282 07 7 920 00 2467 21 246 68 356 80 189 94 23319 156 670 40 4 079 34 8 583 54 4 079 34 559 067 54 22 540 00 1 988 01 92 524 08 34 800 00 202 29 114 569 06 74 472 00 1 342 05 925 47 1 342 05 178 676 61 126 774 03 9 720 00 4500 1 53613 4500 11 10411 5 166 40 4193 2 845 86 11 215 20 787 78 39 884 86 7 220 00 44093 22325 57 8 226 40 435 60 27 335 30 23 300 80 1 812 61 73 265 37 8 709 60 707 19 34 259 00 15 458 40 1 02714 4010614 25 914 00 8499 2 315 09 8499 71 730 99 10 195 20 578 68 34 656 46 11 247 20 732 76 5 689 49 20 366 40 1 884 37 63 993 25 17 644 00 62 624 36 1 776 70 47 874 03 233 653 57 676 132 40 62 624 36 11 306 24 38 477 68 12 10624 2 459 221 88 Ins urance Recover Loss es 1130624 Fir 80000 1210624 1044 UNIVERSITY SYSTEM OF GEORGIA REGENTS OFFICE 3 A CO CD a r 43 Pi O 09 s 3 CO S Eh H 09 ir iz a H H Q CO In O 09 H 9 Eh w 09 H iz w s Eh O J Hi o 09 ix 5 O M P Q 3 O tS cS 1 S go c w c3 Eh I o o d i 88 d d CO o d cm CO 8888 dodo o o o io m io o t i cd d co tO H H o t CM CO CO o 5 88888 88888888 OCOOOOOoOO i d iT d h co cxT d iHTjitiotcoO ooo5tOmcottji o o o o o CO O O O co co 5 o t o o co no CO CO 88 ICO io o b O CO 00 CM CM CO o o o CM CO CO o t C fll O H O IO H rJ CD O CM O CO o oo e t in co ij CM CO CO iH w 0 60 O 3 o 2 S co 3 S CD 4J Ol 3 3 Si M 3 3 i as e SI P 3i 3 3 J i r CO I l PI o o 3 3 o o M SO o o 3 H J so o A CO en 3 2 2 s5 L fcoS s S O I D O s CD CD CO o 60 S S3 CD CD OS 08 60 CD a 3 d a o co s f 3 I o 5 C3 CO 1 Jh So S I s CD CD I 600 8 O 88 8 0 8 0 0 0 8 0 0 0 c 0 8 CO CO ro CO CJS CO r CM rt W CM CM OJ 888888888888888 8888888 o o o o o d 0 O o o o m o o 1 CO CO CD H CO d O W 00 iH 1I Til CO CO CO CO 03 CM CM CM 60 3 a o 53 o a H Tl 4J H 60 o 5 CD o 60Q CD w C3 s CD CD 3 0 O Z 60 3 3 w S 125 o O cfl d S S O CD o H o W o o s p ccS 3 S 5 S 2 3 I 3 S A f 1 60 O CD r o a O S 2 2 3 5 m3 6 3 o D J 3 CD 505 5b 2 0 g o I 7 ri CD I 3 B0 M CD M CD CD 0 irj co O o S 60 ct 3 H 60 O O S Jx CD O CO rS CD 03 0 OSS1045 UNIVERSITY SYSTEM OF GEORGIA REGENTS OFFICE CO 1 Oj 10 j x 93 88 0 0 Q O 88 10 0 Q 8 O m CO in 0 CO in 80a CO d O OS in cm OS I3 CO cb M 0 an si m o 0 JJ n ca J a co cS CO U CD CO s C3 u od fcl m kn X 1047 UNIVERSITY SYSTEM ALBANY STATE COLLEGE ALBANY1048 UNIVERSITY SYSTEM OF GEORGIA ALBANY STATE COLLEGE ALBANY RECEIPTS 1962 INCOME FROM STATE REVENUE ALLOTMENTS Transfers Other Spending Units 508 50000 Revenues Retained Earnings Educational Services 45447022 Grants U S Government 7654915 Grants Counties and Cities 4309571 Interest Earned 5810 Donations 10000 Total Income Receipts1082 77318 NONINCOME Public Trust Funds Income on Investments 923 Gifts Contributions 2774714 Investments 23400 Private Trust Funds 360 524 88 CASH BALANCES JULY 1st Budget Funds 12677652 Public Trust Funds 149638 Private Trust Funds 2077221 Totals162033354 1961 465 500 00 377 68419 49102 43 33 358 36 8509 925 73007 18 265 57 2600 76 953 64 94 021 63 4 434 86 17 445 39 1 136 87716 I UNIVERSITY SYSTEM OF GEORGIA ALBANY STATE COLLEGE ALBANY PAYMENTS 1962 EXPENSE Personal Services 70518659 Travel 624158 Supplies Materials 11632886 Communication 11 93229 Heat Light Power Water 4061942 Publications Printing 716157 Repairs 1063745 Rents 1975130 Insurance 1237217 Pensions Benefits 1679089 Equipment 1527127 Miscellaneous 51 65014 Total Expense Payments101394353 1049 1961 596 294 43 6 827 28 108 622 89 9 963 37 40 57911 5 599 53 5 329 88 2 506 37 11 618 30 14 395 64 9 757 50 47 454 46 858 948 76 OUTLAY Lands Improvements Personal Services 4 22500 Supplies Materials 655832 Repairs 778869 Rents 18500 Contracts 524790 Equipment 2231748 Total Outlay Payments 46 322 39 Total Cost Payments106026592 NONCOST Public Trust Funds Investments 2492840 Private Trust Funds 362 47711 CASH BALANCES JUNE 30th Budget Funds 14928378 Public Trust Funds 455835 Private Trust Funds 18 819 98 Totals162033354 4 496 32 3 070 35 4 995 85 135 00 5317 89 16011 01 34 026 42 892 975 18 21 230 05 73 626 82 126 776 52 1 496 38 20 772 21 1 136 87716 1050 UNIVERSITY SYSTEM OF GEORGIA ALBANY STATE COLLEGE ALBANY CURRENT BALANCE SHEET JUNE 30 1962 ASSETS CASH ASSETS Available Cash Educational and General 11603984 Auxiliary Enterprises 33 243 94 Public Trust Fund 455835 Private Trust Fund 1877919 17262132 Accounts Receivable Educational and General Veterans Administration 2 490 66 Students 659631 Other 654116 1562813 Auxiliary Enterprises Students 1091388 Other 21 21207 3212595 Notes ReceivableStudents Educational and GeneralPlant Funds 1444385 Public Trust FundNatl Defense Loan Fund 73 859 24 88 30309 INVENTORIES Educational and General Warehouse 7 549 34 Auxiliary Enterprises 9 559 25 17108 59 325 787 081051 UNIVERSITY SYSTEM OF GEORGIA ALBANY STATE COLLEGE ALBANY CURRENT BALANCE SHEET JUNE 30 1962 LIABILITIES RESERVES SURPLUS CASH LIABILITIES Accts Payable and Purchase Orders Outstanding Educational and General 25 640 78 Auxiliary Enterprises 5 882 29 RESERVES For Plant Improvement Educational and General 56 061 68 Auxiliary Enterprises 13 740 92 For Unearned Income Educational and General 15 99697 Auxiliary Enterprises 6 37919 For National Science FoundationResearch 40 518 59 For Inventories 17108 59 For Public Trust Funds 7841759 For Private Trust or Agency Funds 1877919 SURPLUS FOR OPERATIONS Educational and General 789380 Auxiliary Enterprises 39 36749 31 52307 247 002 72 47 261 29 325 787 08 7065 79 due from Athletic Association for Scholarships granted in prior years not included in above1052 UNIVERSITY SYSTEM OF GEORGIA ALBANY STATE COLLEGE ALBANY SUMMARY FINANCIAL CONDITION EDUCATIONAL AND GENERAL The Albany State College at Albany Georgia ended the fiscal year on June 30 1962 with a surplus of 789380 in its educational and general fund after providing the necessary reserve of 2564078 for accounts payable and purchase orders outstanding and reserving 1599697 for unearned income 4051859 for National Science Foundation Research funds 5606168 for plant improvements 7841759 for public trust funds 1877910 for private trust and agency funds held on this date and 754934 for inventories in warehouse AUXILIARY ENTERPRISES There was a surplus of 3936749 in the Auxiliary Enterprises account at the College on June 30 1962 after making provision for liquidation of 588229 in accounts payable and reserving 637919 for unearned income 1374092 for plant improvements and 955925 for inventories in dining hall book store and snack bar OPERATING ACCOUNTSEDUCATIONAL AND GENERAL AVAILABLE INCOME AND OPERATING COSTS Income with which to meet the years educational and general operating expenses amounted to 90397439 and was provided by allotment of 50850000 made to the College by the Regents of the University System 33887296 from fees rents and other sources and 5660143 transfer from the auxiliary enterprises account The 90397439 income provided and the 6036345 cash balance on hand at the beginning of the period made a total of 96433784 available with which to meet educational and general costs in the year 80197561 of the available funds was expended for educational and general operating expenses 4632239 was paid for additions and improve ments and 11603984 remained on hand June 30 1962 the end of the fiscal year OPERATING ACCOUNTSAUXILIARY ENTERPRISES AVAILABLE INCOME AND OPERATING COSTS Income from operation of the auxiliary enterprises in the year was 23540022 of which 13655216 was from dining halls 7178972 from1053 UNIVERSITY SYSTEM OF GEORGIA ALBANY STATE COLLEGE ALBANY dTQreanvS W151867 from laund 08970 post office box rentals and 1344997 from book store and snack bar From the 23540022 received 5660143 was transferred to the edu cational and general fund for plant additions and improvements leaving net income of 17879879 S The 17879879 net income and the 6641307 cash balance on hand at the beginning of the fiscal year made a total of 24521186 available 21196792 of the available funds was expended in the year for current operating expenses of the auxiliary enterprises leaving 33243 94 cash balance on hand June 30 1962 COMPARISON OF OPERATING COSTS Expenditures for all activities at the College for the past three years are compared in the following statement YEAR ENDED JUNE 30 BY ACTIVITY 1962 1961 i960 EDUCATIONAL AND GENERAL Administration and General 12748351 10961550 108 439 52 Student Welfare 3106590 28 55939 2454305 Pant Operates 90 537 41 79mQ2 JJ Instruction 3571 277991 3070953 Instruction 43874734 36434965 29382493 Columbus Center 18 Qfii 5p 1896152 1831824 1742863 KesearclL 5877818 4765045 21907 80 StoresWarehouse 1 26504 1 454 69 D1 T 801 975 61 67666785 575 12557 Plant ImprovementsOutlay 4632239 3402642 8149359 84829800 71069427 65661916 AUXILIARY ENTERPRISES Dining Hall 11846578 11239837 94824 62 bZTsZT 7415769 5113402 Bookstore 3 912 70 fnfal 702705 607623 5 035 75 Post Office 164523 154694 io86io laundry 675947 669840 643828 21196792 18228091 15838905 106026592 89297518 815008211054 UNIVERSITY SYSTEM OF GEORGIA ALBANY STATE COLLEGE ALBANY YEAR ENDED JUNE 30 BY OBJECT 1962 1961 I960 Personal Services 70518659 59629443 50680015 TravelExpense 624158 682728 559390 Supplies Materials 11632886 10862289 10232315 Communications H 93229 996337 814580 Heat Lights Water 4061942 4057911 4041819 Printing Publicity 716157 559953 473946 Repairs Alterations 10 637 45 5 329 88 9151 92 Rnts 1975130 250637 263494 insurance 1237217 neu30 1273457 Pensions 1679089 1439564 983933 Scholarship Grants for Research 3838024 3646775 1795875 Equipment 1527127 975750 1563340 Miscellaneous 1326990 1098671 928358 101394353 85894876 74525714 Land Buildings Improvements 2400491 1801541 4043417 Equipment 2231748 1601101 2931690 106026592 89297518 81500821 Number of Employees on Payroll June 30 139 Average Student Enrollment Fall Quarter 916 Winter Quarter 893 Spring Quarter 873 Average Regular Quarter 894 Summer School 405 Cost PaymentsRegular Term Fall Winter Spring Qtrs Expense 99546456 Outlay 4632239 1 041 786 95 Summer School Cost Payments 18 478 97 131 832 420 59 34 026 42 866 447 01 26 528 17 94 842 746 824 753 796 727 821 742 366 305 706 765 33 81 493 59 788 258 92 26 749 29 106026592 89297518 815008211055 UNIVERSITY SYSTEM OF GEORGIA ALBANY STATE COLLEGE ALBANY BY OBJECT Contd Annual Student Per Capita Cost Regular Term Fall Winter Spring Quarters Expense Outlay YEAR ENDED JUNE 30 962 1961 i960 1 113 46 5181 1 013 91 4144 952 51 109 83 116527 105535 106234 PUBLIC TRUST FUNDS In the year ended June 30 1958 the Student Loan Fund was dosed into the Educational and General Fund of the College as follows Cash Balance in Loan Fund g 32o 70 Student Loans 1962438 Total12795317 This transfer of the Loan Fund to the Educational and General Fund was authorized by the Board of Regents as shown in the following excerpts from minutes of the meeting of the Board of Regents held June 11 1958 The Committee on Finance and Business Operations reported further that in a letter dated May 6 1958 President William H Dennis Jr of the Albany State College requested authority to use funds derived from the sale of sand and the sale of a part of the Sand Hill property for the development of the Physical Education Field The Committee reported further that the Board of Regents at its meeting on February 12 1958 received a report from Attorney General Eugene Cook that the Sand Hill property was not a trust fund and that the funds from the sale of the sand and land could not be used as a loan fund for students at the Albany State College Therefore upon motion properly made variously seconded and unani mously adopted it was RESOLVED That the Board of Regents of the University System of Georgia shall and it does hereby authorize the funds derived from the sale of a part of the Sand Hill property to be used for the development of the Physical Education Field at the Albany State College1056 UNIVERSITY SYSTEM OF GEORGIA ALBANY STATE COLLEGE ALBANY In the period under review 6733 principal amount due on these loans was collected and 5810 interest and these amounts were credited to Educational and General Plant Fund Accounts and there remained a balance of 1444385 on loans made from proceeds of sand sales to be credited to Educational and General Account as collected as shown on pages 2427 of unit report In the year ended June 30 1962 2564600 was received from the U S Government and 211037 from Alumni Interest on Loans and others for Student Loan Fund and 23400 was collected on loans making total receipts of 2799037 This amount added to the balance on hand at the beginning of the period of 149638 made 2948675 to account for 2492840 was loaned to students in the period leaving a balance of 455835 in the Public Trust Fund Account at June 30 1962 PRIVATE TRUST AND AGENCY FUNDS Private Trust and Agency Funds held by the College at the close of the fiscal year on June 30 1962 amounted to 1877919 and these accounts are further detailed on pages 13 and 14 of the unit report Several of these accounts show a debit balance indicating Funds have been disbursed to various organizations which did not have sufficient funds to cover the dis bursement Immediate action should be taken to correct these accounts GENERAL On June 30 1962 there were accounts receivable due from students of 659631 for tuition and fees and 1091388 for room and board making a total of 1751019 This is in addition to a balance of 706579 due from the Athletic Association for scholarships granted students in prior years that has not been settled as athletic fund receipts have not been sufficient to date to pay these scholarships As has been pointed out in previous report the officials granting credit to students or Athletic Association beyond the ability of the student or organization to pay should be held personally responsible for the collection of these accounts In the Cash Balance at June 30 1962 detail Page 6 of unit report was a total of 243404 in checks given by students that had been returned by the bank unpaid A number of these checks were on hand at the time of the last audit June 30 1961 and were also on hand at the time this examination was made As stated in the previous audit every effort should be made to collect these checks and penalties or fines should be imposed on students giving bad checks to compensate for the extra time and effort caused by having to handle these items1057 UNIVERSITY SYSTEM OF GEORGIA ALBANY STATE COLLEGE ALBANY As shown in the report for the fiscal year ended June 30 1961 121 00 was due to the Auxiliary Enterprise for returned checks that had been paid to JunTsO ToS a9r no 6mplTi f CCiIege Uring the fecal ended So nn I u ClleCted frm R W Harris leavinS a balance of 3000 as shown in the analysis of Cash balance on page 6 of unit report TQ9f0ll0WiT Shriagef handlmg funds Since July l mi trough June 30 1962 were shown by the records These were apparent errors in writing receipts or m making change and not a personal shortage However the cashier is responsible for these amounts Educational and General Deposit for Rec No 1048010593 Mar 13 1962 500 Agency Funds Deposit for Rec No 63207110 Sept 21Oct 1 1961 i30 30 Deposit for Rec No 1110211442 Mar 21 1962 45 98 Deposit for Rec No 1261312688 May 23 1962 15 00 Deposit for Rec 1339713692 June 11 1962 75 19703 In addition to the above shortages the following is a list of shortages that occurred in the fiscal year ended June 30 1961 which had not been made up or accounted for at the time of this examination Educational and General Deposit for Rec No 21702448 Mar 1961 19 73 Agency Funds Deposit for 1261 Rec No 1218 100 00 Deposit for 21661 63 Deposit for 6561 g 1303510N UNIVERSITY SYSTEM OF GEORGIA ALBANY STATE COLLEGE ALBANY All employees of the University System are covered in a blanket surety bond for 100K0 cadi Bond is handled through the Central Office of the Regents of the University System and bond data can be found in report covering examination of the Regents Vntral Office Appreciation is expressed to the officials and staff of the College for the cooperation and assistance given the examiners during this examination105 UNIVERSITY SYSTEM FORT VALLEY STATE COLLEGE FT VALLEY1060 UNIVERSITY SYSTEM OF GEORGIA FORT VALLEY STATE COLLEGE FORT VALLEY RECEIPTS 1962 INCOME FROM STATE REVENUE ALLOTMENTS Transfers Other Spending Units 737 782 85 Transfers from Public Trust Funds 1 919 00 Revenues Retained Grants U S Government 6750926 Grants Counties and Cities 6788838 Earnings Educational Services 558 90011 Interest Earned 255000 Total Income Receipts143654960 NONINCOME Public Trust Funds Gifts Contributions 3710625 Income on Investments 3 506 74 Transfers to Budget Funds 191900 Investments 37516 Private Trust Funds 12865973 CASH BALANCES JULY 1st Budget Funds 26053874 Public Trust Funds 8 530 23 Private Trust Funds 5837044 Totals193171789 1961 740 43713 2 450 00 32 236 00 73 051 22 505 608 33 3 225 00 1 357 007 68 21 253 00 3 051 68 2 450 00 1 973 51 140 019 12 219 330 58 7 739 46 41 655 55 1 789 580 58UNIVERSITY SYSTEM OF GEORGIA FORT VALLEY STATE COLLEGE FORT VALLEY 1061 PAYMENTS 1962 EXPENSE Personal Services 941514 74 Travel 13 85a 42 Supplies Materials 208 840 28 Communication 9 04799 Heat Light Power Water 6423472 Publications Printing 665928 Repairs lo88223 Rents 467190 Insurance 2860120 Pensions Benefits 24 20228 Equipment 33895 43 Miscellaneous n 045 g2 Total Expense Payments135744639 OUTLAY Lands Improvements Personal Services 7 444 gg Supplies Materials Repairs 776500 Insurance Pensions Benefits Contracts 1 189 75 Miscellaneous 56 50 Equipment 4763901 NONCOST Public Trust Funds Investments 3206900 Private Trust Funds 12065969 CASH BALANCES JUNE 30th Budget Funds 27554682 Public Trust Funds 1553038 Private Trust Funds 66 370 48 Totals193171789 1961 846 953 31 14 091 89 216 637 23 9 108 48 51 980 45 2 959 26 3 889 83 1 472 32 28 674 03 20 973 72 28 568 26 11 516 24 1 236 825 02 19 599 33 40 751 18 13082 300 2 379 52 16 110 65 23 037 42 123 304 23 260 538 74 8 530 23 58 370 44 1 789 580 581062 UNIVERSITY SYSTEM OF GEORGIA FORT VALLEY STATE COLLEGE FORT VALLEY RECEIPTS AND PAYMENTS YEAR ENDED JUNE 30 1962 Educational and Auxiliary RECEIPTS Totals General Enterprises INCOME State Board of Regents For Operations 70072700 70072700 For Plant Improvements 15 00000 15 000 00 For Faculty Housing 243238 243238 71329462 71329462 State Dept of Education Vocational Funds 1084061 1084061 Special Funds Conf Workshops 405000 405000 University of Georgia Research Transfers 9 597 62 9 597 62 Transfers Public Trust Funds 191900 1 91900 Grants U S Government MorrellNelson Funds 67 509 26 67 509 26 Peach County Bd of Education Demonstration School 6788838 67 888 38 Earnings Retained 56145011 21631278 34513733 Transfers Operating Funds 5088005 3412262 1675743 To Plant Improv Funds 5088005 50 88005 Total Income Receipts 143654960 110816970 32837990 1063 UNIVERSITY SYSTEM OF GEORGIA FORT VALLEY STATE COLLEGE FORT VALLEY RECEIPTS AND PAYMENTS YEAR ENDED JUNE 30 1962 Educational and Auxiliary RECEIPTS Totals General Enterprises NONINCOME Public Trust Funds Income 350674 350674 Gifts for Principal 3710625 37106 25 Investments 37516 37516 Transfers Budget Funds 191900 191900 3906915 3906915 Private Trust and Agcy Fds Receipts 29850628 29850628 Payments 290 499 84 290 499 84 800644 800644 CASH BALANCE JULY 1 1961 Budget Funds 26053874 15508828 10545046 Public Trust Funds 853023 853023 Private Trust and Agency Funds 5836823 5836823 32743720 22198674 10545046 181106239 137723203 43383036 10G4 UNIVERSITY SYSTEM OF GEORGIA FORT VALLEY STATE COLLEGE FORT VALLEY SUMMARY FINANCIAL CONDITION EDUCATIONAL AND GENERAL The Fort Valley State College ended the fiscal year on June 30 1962 with a surplus of 2394911 in its Educational and General Fund after providing the necessary reserve of 3263620 to cover Accounts Payable and Purchase Orders outstanding and reserving 7830559 for Plant Improvements 14769484 for Public Trust Funds 6637467 for Private Trust and Agency Funds 2375202 for unearned income and 30000 for Rosenwald Fund AUXILIARY ENTERPRISES There was a surplus of 9566447 in the Auxiliary Enterprises Fund at the College on June 30 1962 after making provision for liquidation of 850584 in Accounts Payable and reserving 1742024 for Plant Improve ments 858450 for unearned income and 497890 for stores inventories OPERATING ACCOUNTSEDUCATIONAL AND GENERAL AVAILABLE INCOME AND OPERATING COSTS Allotments to the College by the State Board of Regents in the year ended June 301962 were 70072700 for Operations and 1500000 for Plant Funds Faculty Housing Amortization Refunds of 243238 were made making net allotments 71329462 In addition to the allotments by the State Board of Regents 1489061 was received from the State Board of Education 6788838 from the Peach County Board of Education 6750926 from U S Government Morrell Nelson Grants 21631278 from Tuition Fees and Other Income as shown on Page 7 of unit report 959762 from the University of Georgia for Research and 1867643 was transferred from other accounts as shown in detail on page 2 of unit report making total income receipts for the Educational and General Fund in the amount of 110816970 for the fiscal year The 110816970 total income receipts and the 15508828 Cash Balance at the beginning of the fiscal period on July 1 1961 made 126325798 Funds available with which to meet Educational and General costs for the fiscal year June 30 19621065 UNIVERSITY SYSTEM OF GEORGIA FORT VALLEY STATE COLLEGE FORT VALLEY 105254598 of the Available Funds was expended for Educational and General operating expenses in the year ended June 30 1962 6290537 was paid for Buildings and Permanent Improvements and 14780663 remained on hand June 30 1962 OPERATING COSTSAUXILIARY ENTERPRISES AVAILABLE INCOME AND OPERATING COSTS Receipts from Auxiliary Enterprises in the fiscal year were 34513733 of which 7712921 was from Dormitory Rents 17619347 from Dining Hall 2100028 from Laundry 574750 from Property Rentals and 6506687 from Book Store and other sales as shown in detail on Page 7 of unit report From the 34513733 received 1675743 was transferred to the Edu cational and General Account leaving net income receipts in the amount of 32837990 The 32837990 Net Receipts in addition to the Cash Balance of 10545046 at the beginning of the fiscal year made a total of 43383036 available with which to meet operating expenses of the Auxiliary Enterprises Fund in the year ended June 30 1962 30609017 was expended from Auxiliary Enterprises Funds during the fiscal year as shown in detail on Page 14 of unit report leaving a Cash Balance of 12774019 on June 30 1962 the end of the period under review COMPARISON OF OPERATING COSTS Expenditures for all activities at the College for the past three years are compared in the following statement 1066 UNIVERSITY SYSTEM OF GEORGIA FORT VALLEY STATE COLLEGE FORT VALLEY BY ACTIVITY YEAR ENDED JUNE 30 1962 1961 1960 EDUCATIONAL AND GENERAL Administration and General 146 758 98 137 660 06 140 415 35 Student Welfare 2709034 2325055 2071340 Plant Maintenance 16849488 16484076 15086301 Plant Improvements 6290537 7659498 2986268 Library 8080111 7023421 5889619 Instruction 60342833 52714548 51067353 Farm Instruction 13 06501 1108857 16 460 34 Research 642289 1030172 917506 Related Services 648444 582532 537211 Total Educ and Gen111545135 102694165 94243167 AUXILIARY ENTERPRISES Dormitories 6209448 6101782 4959578 DiningHall 16355755 15834263 13178975 Housing Duplex and Faculty 1827 83 2294 48 1 571 83 Laundry 1752242 1648718 1260418 Student Centers 6108789 5071576 4348513 306090 17 288 857 87 239 046 67 142154152 131579952 118147834 BY OBJECT EXPENSE Personal Services 94151474 Travel Expense 1385042 Supplies Materials 20884028 Communications 9047 99 Heat Lights Water 6423472 Printing Publicity 665928 Repairs Alterations 1088223 Rents 467190 Insurance Bonding 2860120 Pensions 2420228 Equipment 3389543 Miscellaneous 11045 92 Total Expense Payments135744639 846 953 31 14091 89 216 637 23 9108 48 51 980 45 2 959 26 3 889 83 1 472 32 28 674 03 20 973 72 28 568 26 11 516 24 803 786 52 13 187 93 190 385 90 8129 89 36 553 94 6 557 22 6 388 55 500015 29 514 98 15147 54 27 399 90 9 56314 1 236 825 02 1 151 615 661067 UNIVERSITY SYSTEM OF GEORGIA FORT VALLEY STATE COLLEGE FORT VALLEY YEAR ENDED JUNE 30 BY OBJECT Contd 1962 1961 1960 OUTLAY Land Buildings Improvements 1645612 62 863 85 21 837 38 Equipment 4763901 1611065 802530 142154152 131579952 118147834 Number of Employees on Payroll June 30 Regular 132 136 116 Labor 70 61 70 202 197 186 Average Enrollment Fall Quarter 1029 1009 865 Winter Quarter 926 922 847 Spring Quarter 896 902 787 Average Regular Term 950 944 833 Summer School Average 472 471 517 Cost Payments Regular Term Fall Winter Spring Quarters Expense130645118 119049306 11037286 Outlay 6409513 7897450 2986268 Total Cost Payments Regular Term1 370 546 31 SI 269 467 56 1133 591 35 Summer School 5099521 4633196 4788699 Total142154152 131579952 118147834 Annual Student Per Capita Cost Regular Term Fall Winter Spring Quarters Expense 137522 126111 132500 Outlay 6746 8366 3585 144268 134477 1360851068 UNIVERSITY SYSTEM OF GEORGIA FORT VALLEY STATE COLLEGE FORT VALLEY PUBLIC TRUST FUNDS Public Trust Funds at the College on June 30 1962 amounted to 14769484 and consisted of the following assets Cash on Hand and in Banks 1553038 Investments Stocks 1202646 U S Bonds 4010000 Equity Davison Hall 328619 U Sys Bldg Auth Bonds 1189423 Student Loans 6485758 13216446 14769484 Under authority by the State Board of Regents as explained in previous reports of examinations for the years ended June 30 1949 and June 30 1957 payments were made from Public Trust Funds as follows Scholarship Allowances to Students Page 8 of unit report 167900 Pension PaymentsTimothy R RobertsPage 8 of unit report 24000 191900 GENERAL All employees of the University System are covered in a blanket surety bond for 10000000 each Bond is handled through the Central Office of the Regents of the University System and bond date will be found in report covering audit of the Regents Central Office Recommendations were made by the examiners that analysis of cash balances be made in detail at the end of each month with a complete list of outstanding check numbers and amounts to be accurately reconciled with each fund balance In the period under review bad checks in the amount of 535801 were returned to the Comptrollers office by the bank of Fort Valley as shown in detail on Pages 3539 of unit report Bad checks in the amount of 467738 were redeposited for collection as shown in detail on Pages 3943 of the unit report Bad checks on hand June 30 1962 for collection in the amount of 146655 are shown in detail on Pages 4344 of the unit report 1069 UNIVERSITY SYSTEM OF GEORGIA FORT VALLEY STATE COLLEGE FORT VALLEY A diligent effort should be made to collect the amount due on outstanding bad checks and the practice of accepting bad checks from faculty members and other College employees who have on previous occasions passed bad checks to the College should be discontinued Officials granting credit to faculty members or employees beyond the ability of the faculty member or employee to pay should be held liable for any loss sustained by the State by reason thereof In the fiscal year ended June 30 1962 Federal taxes were paid on airplane tickets to the following individuals on approved expense vouchers No 33337 Cleary F Pierre1070 34143 Raymond B Floyd 558 35074 Myron A Clemmons 607 2235 The State is not liable for this Federal tax and the 2235 should be refunded and deposited to the Fort Valley State College operating account Appreciation is expressed to the officials and staff of the College for the cooperation and assistance given the State Auditors office during this ex amination and throughout the year1071 UNIVERSITY SYSTEM SAVANNAH STATE COLLEGE SAVANNAH1072 UNIVERSITY SYSTEM OF GEORGIA SAVANNAH STATE COLLEGE SAVANNAH RECEIPTS 1962 1961 INCOME FROM STATE REVENUE ALLOTMENTS Transfers Other Spending Units 77700000 75350000 Revenues Retained Interest Earned 6666 5000 Earnings Educational Services 41441288 39423758 Total Income Receipts119147954 114778758 NONINCOME Public Trust Funds Gifts Contributions 4040765 Income on Investments 31899 Investments 91823 Private Trust Funds 10277142 10555576 CASH BALANCES JULY 1st Budget Funds 12495953 16382608 Private Trust Funds 2709867 4389485 Totals148795403 146106427UNIVERSITY SYSTEM OF GEORGIA SAVANNAH STATE COLLEGE SAVANNAH 1073 PAYMENTS 1962 1961 EXPENSE Personal Services 80140109 72467322 Travel 1625290 1325514 Supplies Materials 17380568 16956853 Communication 1061678 1102504 Heat Light Power Water 5005532 4370576 Publications Printing 784415 1489291 Repairs 850751 959676 Rents 912981 881459 Insurance 1971663 1884690 Pensions Benefits 1729746 1694726 Equipment 5589669 5019579 Miscellaneous 301219 1858861 Total Expense Payments117353621 110011051 OUTLAYS Lands Improvements Personal Services 911222 1075293 Supplies Materials 452954 1724745 Repairs 126125 232082 Contracts 1562113 4040502 Equipment 273110 1581740 NONCOST Public Trust Funds Investments 32486 23 Private Trust Funds 10620266 12235194 CASH BALANCES JUNE 30th Budget Funds 10964762 12495953 Public Trust Fund 915864 Private Trust Funds 2366743 2709867 Totals148795403 146106427 CS1074 UNIVERSITY SYSTEM OF GEORGIA SAVANNAH STATE COLLEGE SAVANNAH CURRENT BALANCE SHEET JUNE 30 1962 ASSETS CASH AND IN BANK Educational and General 106 83997 Auxiliary Enterprises 2 807 65 Public Trust Funds 9158 64 Private Trust or Agency Fund 32 61719 INVESTMENT Public Trust Funds Student Loans ACCOUNTS RECEIVABLE Educational and General 10068 76 Auxiliary Enterprise 12 32772 DEPOSITEDUCATIONAL AND GENERAL National Air Lines INVENTORY Stores Inventory 151 42345 76 490 33 22 396 48 42500 18 189 80 26892506 LIABILITIES RESERVES SURPLUS LIABILITIES Accounts Payable Educational and General 745813 Social SecurityEmployer Contrib 744343 Auxiliary Enterprises 4 51720 RESERVES For Purchase Orders OutstandingEduc and Gen 143090 For Unearned IncomeEduc Gen 1788003 For InventoryStores 1818980 For Plant Improvement Fund 5254935 For Public Trust Funds 85 648 97 For Private Trust or Agency Funds 32 61719 SURPLUS FOR OPERATIONS Educational and General 3057189 Auxiliary Enterprises io 61817 19 41876 208 316 24 41 190 06 268925061075 UNIVERSITY SYSTEM OF GEORGIA SAVANNAH STATE COLLEGE SAVANNAH SUMMARY FINANCIAL CONDITION EDUCATIONAL AND GENERAL At the close of the fiscal year on June 30 1962 the Savannah State College Colored at Savannah had a surplus of 3057189 in educational and general funds after providing the necessary reserve of 1490156 to cover outstanding accounts payable and reserving 1788003 for unearned income 5254935 for plant improvements and 143090 for purchase orders out standing AUXILIARY ENTERPRISES There was a surplus of 1061817 in the accounts of the Auxiliary Enter prises at the end of the year on June 30 1962 after reserving 451720 for liquidation of outstanding accounts payable and 1818980 for stores in ventories OPERATING ACCOUNTSEDUCATIONAL AND GENERAL AVAILABLE INCOME AND OPERATING COSTS Allotment to the College by the Board of Regents in the year was 74700000 for operations and 3000000 for plant improvements 21316059 was received in tuition and fees 1149199 transfer from the Auxiliary Enterprises and 1434291 from vocational education and other sources making total income receipts for the year 101599549 The 101599549 receipts and the beginning balance of 11243053 in the account at the beginning of the year made 112842602 net funds available with which to meet educational and general operating expenses 98833081 of the available funds was used for the current operating expenses of educational and general activities at the College 3325524 was paid for land buildings and improvements and 10683997 remained on hand June 30 1962 the end of the fiscal year OPERATING ACCOUNTSAUXILIARY ENTERPRISES AVAILABLE INCOME AND OPERATING COSTS Total income from earnings of the Auxiliary Enterprises in the year was 18697604 of which 12934189 was from dining halls 4663809 from dormitories 1108423 from laundry 15483 from College Inn opera tions and 6666 from interest on investments1076 UNIVERSITY SYSTEM OF GEORGIA SAVANNAH STATE COLLEGE SAVANNAH The 18697604 income receipts were reduced 1149199 by dormitory fund transfers to Plant Fund leaving a net of 17548405 available for operation of the Auxiliary Enterprises The 17548405 net receipts and the beginning balance of 1252900 in the account at the beginning of the fiscal year made 18801305 available with which to meet operating costs of the Auxiliary Enterprises in the year 18520540 was expended for cost of operating the Auxiliary Enterprises in the year which left a balance in the account of year on June 30 1962 280765 at the end of the COMPARISON OF OPERATING COSTS Expenditures for all activities at the College for the past three years are compared in the statement following YEAR ENDED JUNE 30 BY ACTIVITY 1962 EDUCATIONAL AND GENERAL Administration and General 141 71171 Student Welfare 3330808 PlantOperations 173199 46 PlantImprovements 33 255 24 Library 6704489 Instruction 55767989 Extension 13 55193 Research 1 834 85 1961 142143 23 31 590 82 177 582 02 86 543 62 67 305 31 490 190 85 987 76 14 421 36 AUXILIARY ENTERPRISES Dormitories 33 980 67 Dining Hall 12861642 Faculty Cottages 36609 College Center 1280467 Laundry 943755 Total Auxiliary Enterprises 185 205 40 Total Cost Payments120679145 1960 134 871 60 29 384 09 140 638 22 29 218 95 63 890 40 488 954 77 9 523 24 750 00 Total Educational and General 1 021 58605 1 010 764 97 897 231 27 34 925 55 28 509 91 18 643 34 94 740 04 465 29 317 08 12 632 62 10 740 53 9 222 36 8 213 49 17588916 14252105 1 186 654 13 1 039 752 321077 UNIVERSITY SYSTEM OF GEORGIA SAVANNAH STATE COLLEGE SAVANNAH YEAR ENDED JUNE 30 BY OBJECT 1962 1961 1960 EXPENSE Personal Services 80140109 72467322 70982924 Travel Expense 1625290 1325514 1282680 Supplies Materials 17380568 16956853 14977826 Communication 1061678 1102504 1133343 Heat Light Power Water 5005532 4370576 1899144 Printing Publicity 784415 1489291 798322 Repairs 850751 959676 695296 Rent 912981 881459 761873 Insurance Bonding 1971663 1884690 1465531 PensionsRet Systems 1729746 1694726 1474416 Equipment 5589669 5019579 4009722 Miscellaneous 301219 1858861 1572260 Total Expense Payments1173 536 21 1100110 51 1010 533 37 OUTLAY Land Bldgs Improvements and Equipment 3325524 8654362 2921895 1 206 791 45 1 186 65413 1 039 752 32 Number of Employees on Payroll June 30 150 Average Enrollment Regular Term 1038 Summer School 506 Area Trade Regular Summer Cost PaymentsRegular Term Fall Winter Spring Quarters Expense111987823 Outlay 3325524 115313347 Cost PaymentsSummer School 53 657 98 Total Cost Payments120679145 144 157 082 870 478 501 24 13 1 044 872 07 951 224 71 86 543 62 29 218 95 1 131 415 69 980 443 66 55 238 44 59 308 66 1186 654 13 1 039 75232 Annual Student Per Capita Cost Regular Term Fall Winter Spring Quarters Expense 1078 88 Outlay 3204 96569 7998 1 093 36 3358 1110 92 1 045 67 1126 941078 UNIVERSITY SYSTEM OF GEORGIA SAVANNAH STATE COLLEGE SAVANNAH PUBLIC TRUST FUNDS Public Trust Funds held by the College at the close of the year on June 30 1962 were 915864 cash in bank and 7649033 student loans receivable Analysis of receipts and payments of Public Trust funds will be found on page 12 of unit report Prompt posting to Student Loan cards should be made of all transactions ie loans made to students or payments made by students on outstanding loans All student loan cards should be kept on a current basis so that the exact status of student loans receivable could be determined at any given time PRIVATE TRUST AND AGENCY FUNDS Private Trust and Agency Funds held by the College on June 30 1962 were 3261719 and these accounts are detailed on pages 9 and 10 of the unit report It is noted that the Student Activities Account and some other Student Organization accounts carried a debit balance at June 30 1962 Immediate steps should be taken to correct this situation and to prevent its occurence GENERAL All employees of the University System are covered in a blanket surety bond for 10000000 each Bond is handled through the Central Office of the Regents of the University System and bond date can be found in report covering audit of the Regents Central Office The 1000 accounts receivable for corsage and the 355 for unauthorized expense account charge shown on the balance sheet at June 30 1961 were refunded to the General Fund in the period under review Under Auxiliary Enterprises Bookstore income for the period under review amounted to 2152057 whereas purchases for resale amounted to 3086350 When applying purchases for resale against the income there is a net difference of 934293 From inventory figures available the book store inventory at July 1 1961 was 701789 and at June 30 1962 the in ventory was 905445 These figures reflect a gain of 203655 in inventory however this gain in inventory plus Book Store accounts receivable of 48319 shown at June 30 1962 plus Book Store receipts of 10154 including Tax of June 12th which were deposited in July 1962 are not sufficient to offset the net difference of 9342931079 UNIVERSITY SYSTEM OF GEORGIA SAVANNAH STATE COLLEGE SAVANNAH The snack bar had sales of 1883233 with purchases for resale of 1264423 By applying purchases for resale against income a net income figure of 618810 is derived By applying the 618810 snack bar income against the 934293 deficit for the bookstore a net deficit of 315483 is obtained for College Center bookstore and snack bar operations Book store receipts as registered on the cash register located in the Book store were compared with the amounts received by the Cashier in the comp trollers office The bookstore cash register tapes for the months of October November December 1961 and through January 7 1962 could not be located by bookstore personnel however comparison of the remaining cash register tapes for the period under review denoted no discrepancies between amounts registered and amounts received by the College Cashier However Bookstore receipts of June 12th of 10154 including sales tax were not deposited until after the close of the audit period Vouchers posted to the Bookstore Purchase for Resale card were examined to verify that items charged were noted as being received by the bookstore manager Vouchers posted appeared to be properly receipted bookstore items The BookstoreSnack Bar operations are housed in Hill Hall which during the period under review was used as a multipurpose building In addition to housing the college center the building also had class rooms dormitory space office and post office space It was reported that the Bookstore operated from 830 A M to 430 PM whereas the Snack Bar operated from 830 AM to 230 PM reopen ing again around 500 PM to 600 PM and remaining open until 700 PM It was reported that during the evening hours there were no bookstore per sonnel on duty and a student assistant operated the snack bar during the evening hours The bookstore area could not be closed off as the doorway to the bookstore area had no door which could be closed and the area above the counters where bookstore sales were transacted had no provision for barring entrance over the counter It was also reported that on occasions the college center was used in the evening for student activities and social gatherings with no provisions being made to close off the book store area President Paynes analysis of this particular aspect of their Auxiliary Operations is contained in the following letter1080 UNIVERSITY SYSTEM OF GEORGIA SAVANNAH STATE COLLEGE SAVANNAH January 4 1963 Mr B E Thrasher Jr State Auditor State Capitol Atlanta Georgia Dear Mr Thrasher This letter is being written at the suggestion of the auditors who examined the accounts of Savannah State College Yesterday afternoon it appeared that there was an unusually large discrepancy in the Bookstore account In our recheck of the operations for 19611962 we found that the following factors accounted for the situation 1 Items belonging to the Bookstore had been stored in the Ware house but were not listed on either inventory 2 Other income received from items sold during the year did not reach the College until after June 30 and it had not been recorded 3 There was an error in the June 30 1962 inventory as reported We are enclosing an analysis of the Bookstore operations for the fiscal year 19611962 with supporting documents We regret that there was not sufficient time to clear this before the auditors left The book keeping of the College has been hampered by the resignation of our former comptroller and the serious illness of the budget assistant for the past several months I wish to state that procedures for handling the entire College Center operations have been clarified and improved Our records for this year are accurate and uptodate Trusting that this situation has not caused too much inconvenience I am Sincerely yours W K Payne Signed President WKPagh Enclosures11081 UNIVERSITY SYSTEM OF GEORGIA SAVANNAH STATE COLLEGE SAVANNAH Accurate and complete inventory records should be kept at all times All accounts receivable should be promptly and accurately posted and records kept on a current and accurate basis thereby making complete account figures and information available to the examiners at the time of the fiscal audit Appreciation is expressed to the officers and staff of the College for the cooperation and assistance given the State Auditors Office during this examination and throughout the year1083 UNIVERSITY SYSTEM GEORGIA SOUTHWESTERN COLLEGE AMERICUS1084 UNIVERSITY SYSTEM OF GEORGIA GEORGIA SOUTHWESTERN COLLEGE AMERICUS RECEIPTS 1962 1961 INCOME FROM STATE REVENUE ALLOTMENTS Transfers Other Spending Units 211 500 00 Revenues Retained Grants from U S Government 35342 Interest Earned 2 251 65 Earnings Educational Services 26644956 Transfer from Public Trust Funds Total Income Receipts 479 847 79 NONINCOME Public Trust Funds Gifts for Principal 2 314 00 Income on Investments l 68516 Investments 4 019 94 Private Trust Funds 5674409 CASH BALANCES JULY 1st Budget Funds 9889951 Public Trust Funds 7 692 43 Private Trust Funds 6751 67 Totals 65795459 205 900 00 784 37 215 285 69 25000 422 220 06 1 952 00 1 457 69 3 779 37 48 070 21 75 680 41 10 092 68 3 63716 566 889 581085 UNIVERSITY SYSTEM OF GEORGIA GEORGIA SOUTHWESTERN COLLEGE AMERICUS PAYMENTS 1962 mi EXPENSE Personal Services TraveL 27850407 25564695 Supplies Materials Jtlltll 63 Communication 6695905 7250306 Heat Light Power7WateV Jf lft36857 Publications Printing 1990961 1939315 Repairs 280a 66 32836 Rents 605699 284177 Insurance 90529 82415 Pensions Benefits lf14 788387 Equipment 724423 683257 Miscellaneous 2203906 851751 1 59309 l 76106 Total Expense Payments42 OUTLAYS Lands Improvements Personal Services onn Supplies Materials 1 171113 Repairs 91a 08 UW68 Equipment n289a39 377378 1305995 1041377 Total Outlay Payments I TTTZ I j 1808072 1709631 Total Cost Payments a coo 7 I 43922351 39900096 NONCOST Public Trust Funds ExpenseObj eets of Trust Investments 223 Private Trust Funds 3 Jf 9587 5813648 4495570 CASH BALANCES JUNE 30th Budget Funds m Public Trust Funds oil 98851 Private Trust Funds tlit 11 43 5 359 28 6 751 67 Totals I nr 65795459 56688958 1086 UNIVERSITY SYSTEM OF GEORGIA GEORGIA SOUTHWESTERN COLLEGE AMERICUS CURRENT BALANCE SHEET JUNE 30 1962 ASSETS CASH ASSETS Available Cash Educational and General 97114 40 Auxiliary Enterprises 42 409 39 Public Trust Funds 253481 Private Trust or Agency Funds 5 359 28 Accounts Receivable Educational and General 209800 Auxiliary Enterprises 80800 InvestmentsPublic Trust Funds U S Bonds 2800000 Student Notes 5698947 Inventories Dining Hall 482388 Campus Store 16557 65 1474171 2 906 00 84 989 47 21 381 53 256 694 88 LIABILITIES RESERVES SURPLUS CASH LIABILITIES Accounts Payable Educational and Genera 17 661 92 Auxiliary Enterprises 113 30 RESERVES For Plant Improvements Plant Funds 36152 03 For Unearned Income Educational and Genera 1217925 Auxiliary Enterprises 6 64250 Reserves for Inventories 21 381 53 For Auxiliary Replacements 10 401 94 For Public Trust Fund 8752428 For Private Trust or Agency Funds 5 359 28 SURPLUSFOR OPERATIONS Educational and General 33 219 20 Auxiliary Enterprises 26 059 65 17775 22 179 640 81 59 278 85 256 694 881087 UNIVERSITY SYSTEM OF GEORGIA GEORGIA SOUTHWESTERN COLLEGE AMERICUS SUMMARY FINANCIAL CONDITION EDUCATIONAL AND GENERAL The Georgia Southwestern College at Americus ended the fiscal year on June 30 1962 with a surplus of 3321920 in its educational and general fund after providing the necessary reserve of 1760192 for accounts payable and purchase orders outstanding and reserving 1217925 for unearned income and 3615203 for plant additions and improvements AUXILIARY ENTERPRISES Surplus available for operation of the dining halls dormitories and other auxiliary enterprises at the College on June 30 1962 was 26059 65 after providing nscve of 11330 for liquidation of accounts payable and purchase orders outstanding and reserving 664250 for unearned income and 1040194 for auxiliary replacements OPERATING ACCOUNTSEDUCATIONAL AND GENERAL AVAILABLE INCOME AND OPERATING COSTS Ulotment to the College by the Regents in the year ended June 30 1962 was 21150000 11 llll to the funds provided through allotment 9453150 was received from tuition fees and rents 525000 from Phoebe Putney Hospital or Nurse Program 174540 from interest earned 952765 transferred from the auxiliary enterprises account and the research balance of 353 I was refunded to the Federal Government making net receipts in the year 32220115 tor educational and general purposes The 32220113 income and the 7177171 cash balance on hand at the beginning of the period made total funds available 39697183 with which to meet educational and general operating expenses 2si77071 of the available funds was expended for the current expenses t educational and general activities at the College Sisoso72 was paid for Plant additions and improvements and 971 I I 10 remained on hand June 30 1962 the end of the fiscal year1088 UNIVERSITY SYSTEM OF GEORGIA GEORGIA SOUTHWESTERN COLLEGE AMERICUS OPERATING ACCOUNTSAUXILIARY ENTERPRISES AVAILABLE INCOME AND OPERATING COSTS Auxiliary Enterprises income from earnings in the year was 16717431 from which 952765 was transferred to the educational and general fund account for plant improvements leaving net income of 15764666 The 15764666 income and the 2412881 cash balance at the beginning of the year made a total of 18177547 funds available for operation of the auxiliary enterprises at the College in the year ended June 30 1962 13936608 of the available funds was expended for cost of operating the auxiliary enterprises in the year and 4240939 remained on hand June 30 1962 COMPARISON OF OPERATING COSTS Expenditures for all activities at the College for the past three years are compared in the statement following YEAR ENDED JUNE 30 BY ACTIVITY 1962 1961 1960 EDUCATIONAL AND GENERAL Administration 7056513 5329567 4958693 PlantMaintenance 3933196 3310462 3258660 PlantImprovements 1808072 1709631 1987431 Library 1127770 992866 909621 Instruction and Research 158 556 38 141 332 20 122 486 02 Student Welfare 204554 192170 183957 Total Educational and General 29985743 25667916 23546964 AUXILIARY ENTERPRISES Dining Hall 8393722 9183027 8838143 Dormitories 4559408 4204437 3969813 Campus Store 751090 646181 571365 Farm 17500 ApartmentsDwellings 214888 198535 191350 Total Auxiliary Enterprises 13936608 14232180 13570671 Total Cost Payments 43922351 39900096 371176351089 UNIVERSITY SYSTEM OF GEORGIA GEORGIA SOUTHWESTERN COLLEGE AMERICUS YEAR ENDED JUNE 30 BY OBJECT 1962 1961 I960 EXPENSE Personal Services 27850407 25564695 227 830 65 Travel Expense 315435 230363 2668 13 Supplies Materials 6695905 7250306 69 366 27 Communication 345125 306857 3 042 50 Heat Light Water 1990961 1939315 20577 84 Printing Publicity 280366 32836 170250 Repairs and Alterations 605699 284177 2863 75 Rents 90529 82415 76800 Insurance 852214 788387 6734 81 PensionSocial Security 724423 683257 5 817 26 Equipment 2203906 851751 8547 13 Miscellaneous 159309 176106 lj 383 20 Total Expense Payments 42114279 38190465 35130204 OUTLAY Buildings Improvements 502077 668254 1242710 Equipment 1305995 1041377 744721 Total Outlay Payments 1808072 1709631 1987431 Total Cost Payments 43922351 39900096 37117635 Number of Employees on Payroll June 30 63 61 62 Average Enrollment Fall Quarter 645 519 465 Winter Quarter 572 489 428 Spring Quarter 464 479 395 Average Enrollment 560 496 429 Summer School I89 134 ion Cost PaymentsRegular Term Fall Winter and Spring Quarters Expense 41450779 37828465 34899204 Outlay 1808072 1709631 1987431 43258851 39538096 36886635 SummerSchool 663500 362000 231000 43922351 39900096 371176351090 UNIVERSITY SYSTEM OF GEORGIA GEORGIA SOUTHWESTERN COLLEGE AMERICUS YEAR ENDED JUNE 30 BY OBJECT Contd Annual Student Per Capita Cost Regular Term Fall Winter Spring Quarters ExpenseOutlay 1962 74019 3229 1961 762 67 3447 1960 81350 4633 77248 797 14 859 83 PUBLIC TRUST FUNDS On June 30 1962 the College held 8752428 for Student Loan Funds consisting of 2800000 invested in bonds 5698947 in student notes and 253481 cash in bank PRIVATE TRUST FUNDS Private Trust Funds on deposit in bank at the close of the year on June 30 1962 amounted to 535928 and these accounts are detailed on Pages 7 and 8 of the unit report GENERAL All employees of the University System are covered in a blanket surety bond for 10000000 each Detail of bond will be found in report covering examination of the Regents Office of the University System of Georgia All receipts disclosed by examination have been accounted for and ex penditures for the period under review were within the limits of budget approvals and supported by proper voucher Records were in excellent condition Appreciation is expressed to the officials and staff of the College for the cooperation and assistance given the State Auditors office during this ex amination and throughout the year1091 UNIVERSITY SYSTEM AUGUSTA COLLEGE AUGUSTA1092 UNIVERSITY SYSTEM OF GEORGIA AUGUSTA COLLEGE AUGUSTA RECEIPTS 1962 INCOME FROM STATE REVENUE ALLOTMENTS Transfers Other Spending Units 383 00000 Revenues Retained Donations 30000 Interest Earned 2158 89 Earnings From Services 18701188 Total Income Receipts 572 470 77 NONINCOME Private Trust Funds 49 838 85 CASH BALANCES JULY 1st Budget Funds 7612067 Private Trust Funds 25 22714 Totals 72365743 88490073 PAYMENTS EXPENSE Personal Services 39887562 Travel 493831 Supplies Materials 1982300 Communication 3 724 41 Heat Light Water Power 1916781 Printing Publications 189450 Repairs 2 657 67 Rents 45800 Insurance 1042693 Pensions Benefits 930238 Equipment 35 39614 Miscellaneous 5 3gg 04 Total Expense Payments 51203081 OUTLAY Lands Improvements Personal Services 1 17600 Supplies Materials 205580 Repairs 220474 Contracts Equipment 1561478 NONCOST Private Trust Funds 4601453 CASH BALANCES JUNE 30th Budget Funds 11550931 Private Trust Funds 29 051 46 Totals 72365743 1961 307 000 00 1 232 42 136 519 88 444 752 30 38 733 65 387 684 79 13 729 99 336 307 50 3 792 50 19 654 44 2 813 06 14 769 42 804 80 4 843 67 7 288 08 5 204 47 26 348 67 5 70919 427 535 80 49 796 96 16 029 59 233 75305 29 201 02 27 236 50 76 120 67 25 227 14 884 900 731093 UNIVERSITY SYSTEM OF GEORGIA AUGUSTA COLLEGE AUGUSTA CURRENT BALANCE SHEET JUNE 30 1962 ASSETS CASH ON HAND AND IN BANK Educational and General loo 767 67 Auxiliary Enterprises 1474164 Private Trust or Agency Funds 2905146 ACCOUNTS RECEIVABLE Educational and General 29900 Auxiliary Enterprises 226 68 INVENTORY Auxiliary Enterprises 14456077 52568 7141 40 15222785 LIABILITIES RESERVES SURPLUS LIABILITIES Accounts Payable Educational and General Auxiliary Enterprises RESERVES Unearned Income Educational and General 20 486 83 Auxiliary Enterprises 38000 Plant Funds Private Trust and Agency Funds InventoryStore SURPLUS For Operations Educational and General Auxiliary Enterprises 1 54509 2 204 86 3 749 95 20 866 83 2 080 50 29 051 46 7 141 40 76 954 25 12 383 46 59 140 19 89 337 71 152227851094 UNIVERSITY SYSTEM OF GEORGIA AUGUSTA COLLEGE AUGUSTA SUMMARY FINANCIAL CONDITION EDUCATIONAL AND GENERAL The Augusta College Augusta ended fiscal year period on June 30 1962 with a surplus of 7695425 in educational and general funds after providing the necessary reserve of 154509 to cover outstanding accounts payable and reserving 2048683 for unearned income 208050 for plant improvements and 2905146 for private trust and agency funds held on this date AUXILIARY ENTERPRISES Surplus available for operation and maintenance of the Auxiliary Enter prises at the College on June 30 1962 was 1238346 after making provision for liquidation of 220486 accounts payable and reserving 38000 for unearned income OPERATING ACCOUNTSEDUCATIONAL AND GENERAL AVAILABLE INCOME AND OPERATING COSTS Income with which to meet educational and general operating expenses in the year period ended June 30 1962 was 55232248 of which 38300000 was provided by allotment made to the College by the Board of Regents 16436359 from tuition and fees 215889 income from investments 30000 in gifts for Library and 250000 transfer from Auxiliary Enterprises The 55232248 income and the 6763462 cash balance on hand at the beginning of the year on July 1 1961 made a total of 61995710 funds avail able for educational and general purposes 513811 of the available funds was expended for educational and general operating expenses 2105132 was paid for improvements and equipment and 10076767 remained on hand June 30 1962 the end of the period covered by the within report1095 UNIVERSITY SYSTEM OF GEORGIA AUGUSTA COLLEGE AUGUSTA OPERATING ACCOUNTSAUXILIARY ENTERPRISES AVAILABLE INCOME AND OPERATING COSTS Net sales of the College Center Book Store and Snack Bar in the period under review were 1778829 and 486000 was received from rentals making total income receipts of 2264829 of which 250000 was transferred to Plant Fund leaving net income of 2014829 The 2014829 net receipts and the beginning balance of 848605 in the account at the beginning of the fiscal year made 2863434 available with which to meet operating costs of the Auxiliary Enterprises in the year 1389270 was expended for cost of operating the Auxiliary Enterprises in the year which left a balance in the account of 1474164 at the end of the year on June 30 1962 COMPARISON OF OPERATING COSTS A comparative statement of operations for past three years will be found below together with average enrollment and student per capita cost for the three fiscal years YEAR ENDED JUNE 30 BY ACTIVITY 1962 1961 1960 EDUCATIONAL AND GENERAL Administration 5709073 5475844 4356349 General 2495257 1846023 1523118 Student Welfare 1878404 1664434 1081391 PlantOperations 8637235 6715599 3762489 PlantImprovements 2105132 32878062 14566537 Library 4406537 3174992 1734302 Instruction 26687305 22012405 19405506 Total Educational and General 51918943 73767359 46429692 AUXILIATY ENTERPRISES 1389270 1864283 757727 Total Cost Payments 53308213 75631642 471874191096 UNIVERSITY SYSTEM OF GEORGIA AUGUSTA COLLEGE AUGUSTA YEAR ENDED JUNE 30 BY OBJECT 1962 1961 1960 EXPENSE Personal Services 39887562 33630750 26308563 Travel Expense 493831 379250 280645 Supplies Materials 1982300 1965444 1115188 Communications 372441 281306 237730 Heat Light Power Water 1916781 1476942 970068 Printing Publicity 189450 80480 189231 Repairs 265767 484367 83195 Rents 45800 23860 Insurance 1042693 728808 830627 Pensions Benefits 930238 520447 597452 Equipment 3539614 2634867 1661163 Miscellaneous 536604 570919 323160 Total Expense Payments 51203081 42753580 32620882 OUTLAY Land Buildings Improvements 543654 29957960 14552864 Equipment 1561478 2920102 13673 Total Cost Payments 53308213 75631642 47187419 Number of Employees on Payroll June 30 79 91 81 Average Student Enrollment Fall Quarter 810 936 802 Winter Quarter 741 882 758 Spring Quarter 691 824 710 Average Regular Term 747 881 757 Cost Payments Regular Term Fall Winter Spring Quarters Expense 48471203 40613598 30834366 Outlay 2105132 32878062 14566537 Total Cost PaymentsReg Term 505763 35 734 916 60 454009 03 Cost Payments Summer School 2731878 2139982 1786516 Total Cost Payments 53308213 75631642 47187419asa 1097 UNIVERSITY SYSTEM OF GEORGIA AUGUSTA COLLEGE AUGUSTA YEAR ENDED JUNE 30 BY OBJECT Contd Annual Student Per Capita Cost Regular Term Fall Winter Spring Quarters 1962 1961 1960 Expense Outlay 648 88 2818 460 99 37319 407 32 192 42 67706 834 18 599 74 GENERAL All employees of the University System are covered in a blanket surety bond for 10000000 each Detail of bond will be found in report covering examination of the Regents Office of the University System of Georgia In the period under review Educational and General expenditures were made as follows Augusta College BookstoreCoffee and Cokes for Alumni Function 265 Timmermans Drivein RestaurantDinner for Junior College Administrators 11227 Less Reimbursement 3250 Mrs C Barker Rhodesfor Graduation Reception Students Parents Etc 450 at 75 33750 Smoaks BakeryCatering Service 6000 47992 As a unit of the University System the Augusta College can not legally make expenditures from General Funds for purposes of entertainment Each individual from other Units of the University System who visits the Augusta College on properly authorized official business should submit an individual travel voucher to his home unit for reimbursement for travel expenses incurred while on official business The above listed payments totaling 47992 should be refunded to the Educational and General Fund Account of the Augusta College 1098 UNIVERSITY SYSTEM OF GEORGIA AUGUSTA COLLEGE AUGUSTA Cash receipt vouchers should be numbered and filed in numerical order A space is provided on each cash receipt voucher for the entering of beginning and ending receipt numbers Thus each cash receipt voucher should designate the receipt numbers that make up each individual bank deposit Appreciation is expressed to the officials and staff of the College for the cooperation and assistance given the State Auditors office during this ex amination and throughout the period under review1099 UNIVERSITY SYSTEM MIDDLE GEORGIA COLLEGE COCHRAN1100 UNIVERSITY SYSTEM OF GEORGIA MIDDLE GEORGIA COLLEGE COCHRAN RECEIPTS 1962 1961 INCOME FROM STATE REVENUE ALLOTMENTS Transfers Other Spending Units 24300000 21840000 Revenues Retained Earnings Educational Services 33745103 25429720 Interest 313510 211906 Total Income Receipts 58358613 47481626 NONINCOME Private Trust Funds 4526786 3598101 Public Trust Funds Gifts Contributions 1655905 1233500 Income on Investments 300 Investments 128636 13000 CASH BALANCES JULY 1st Budget Funds 12538970 8547045 Private Trust Funds 1419908 1396891 Public Trust Funds 307445 90345 Totals 78936563 62360508 UNIVERSITY SYSTEM OF GEORGIA MIDDLE GEORGIA COLLEGE COCHRAN 1101 434 897 01 PAYMENTS 1962 1961 EXPENSE Personal Services 32284836 27734817 Travel 301196 286640 Supplies Materials 12658958 9411312 Communication 3 279 24 2 509 68 Heat Light Power Water 1030940 933555 Publications Printing 365309 318195 Repairs 1578409 59473 Rents 1448821 1200 Insurance 1241269 1028664 Pensions and Benefits 538730 718552 Equipment 3875437 2650910 Miscellaneous 113647 95415 Total Expense Payments 557 654 76 OUTLAY Lands Improvements Contracts 450000 NONCOST Private Trust Funds 4398770 3575084 Public Trust Funds Investments 1580300 1029400 CASH BALANCES JUNE 30th Budget Funds 14682107 12538970 Private Trust Funds 1547924 1419908 Public Trust Funds 511986 307445 Totals 78936563 623605081102 UNIVERSITY SYSTEM OF GEORGIA MIDDLE GEORGIA COLLEGE COCHRAN CURRENT BALANCE SHEET JUNE 30 1962 ASSETS CASH ON HAND AND IN BANKS Educational and General Fund 92 641 83 Auxiliary Enterprises Fund 54179 24 Public Trust Funds 511986 Private Trust and Agency Funds 1547956 16742049 INVENTORIES General Stores 963970 Dining Hall 1125695 Student Center 1453185 3542850 INVESTMENTS Public Trust FundsStudent Loans 34 23319 237 08218 LIABILITIES RESERVES SURPLUS LIABILITIES Social Security Employer Contributions For April May June 1962 RESERVES For Inventories 3542850 For Unearned Income Educational and General 16 084 00 Auxiliary Enterprises 6376 00 For Plant Improvements 4976180 For Public Trust Funds 3935305 For Private Trust and Agency Funds 15 479 56 SURPLUS Educational and General 2406302 Auxiliary Enterprises 47 803 24 2 73301 162 482 91 71 866 26 237 082 184Hif 1103 UNIVERSITY SYSTEM OF GEORGIA MIDDLE GEORGIA COLLEGE COCHRAN SUMMARY FINANCIAL CONDITION EDUCATIONAL AND GENERAL The Middle Georgia College at Cochran ended the fiscal year on June 30 1962 with a surplus of 2406302 in educational and general funds after reserving 4976180 for plant improvements 273301 for accounts payable 1608400 for unearned income and 963970 for stores inventory AUXILIARY ENTERPRISES Surplus available for operation of the auxiliary enterprises at the College at the close of the year on June 30 1962 was 4780324 after reserving 2578880 for Dining Hall and Student Center inventories and 637600 for unearned income OPERATING ACCOUNTSEDUCATIONAL AND GENERAL AVAILABLE INCOME AND OPERATING COSTS Income with which to meet the years educational and general operating expenses amounted to 37595931 and was provided by 24300000 allotment made to the College by the Regents together with earnings of 9651715 from fees 246209 from transcripts fines and breakage 136182 from interest on savings and 3261825 transfer from the Auxiliary Enterprises account The 37595931 income and the 6256995 cash balance at the beginning of the period made a total of 43852926 funds available with which to meet educational and general costs in the year 34588743 of the available funds was expended for educational and general operating expenses in the period under review and 9264183 remained on hand June 30 1962 the end of the fiscal year1104 UNIVERSITY SYSTEM OF GEORGIA MIDDLE GEORGIA COLLEGE COCHRAN OPERATING ACCOUNTSAUXILIARY ENTERPRISES AVAILABLE INCOME AND OPERATING COSTS Income receipts from the Auxiliary Enterprises in the year ended June 30 1962 was 24024507 of which 7786788 was from dormitory rents 14766482 from dining hall 1293909 net from the book store and campus store sales and 177328 from interest on savings From the 24024507 received 3261825 was transferred to the educational and general plant funds accounts leaving net income of 20762682 for Auxiliary Enterprises This net income of 20762682 together with the cash balance of 6281975 at the beginning of the year made a total of 27044657 funds available with which to meet operating costs of the Auxiliary Enterprises 21626733 of the available funds was expended for current operating expenses of the Auxiliary Enterprises in the fiscal year leaving a cash balance on hand June 30 1962 of 5417924 COMPARISON OF OPERATING COSTS Expenditures for all activities at the College for the past three years are compared in the following statement YEAR ENDED JUNE 30 BY ACTIVITY 1962 EDUCATIONAL AND GENERAL Administration and General 63121 75 Student Welfare Plant Maintenance Plant Improvements Library Instruction Total Educational and General 1961 1960 53 686 72 54 457 92 6 43214 7128 75 46 446 80 45 283 79 45 195 57 45 980 30 20 978 68 37 373 37 12 570 86 10 623 62 8 640 52 171 335 58 142 888 03 132 205 02 34588743 28058959 27787240 AUXILIARY ENTERPRISES Dormitories 6935318 4529727 4186275 Dining HalL 13740256 9937486 8365736 BookCampus Store 951159 963529 747725 Total Auxiliary Enterprises 21626733 15430742 13299736 56215476 43489701 410869761105 UNIVERSITY SYSTEM OF GEORGIA MIDDLE GEORGIA COLLEGE COCHRAN YEAR ENDED JUNE 30 BY OBJECT 1962 Personal Services 32284836 Travel Expense 301196 Supplies Materials 12658958 Communications 327924 Lights 1030940 Printing and Publicity 3 653 09 Repairs and Alterations 1578409 Rents 1448821 Insurance and Bonding 12412 69 Pensions Social Security 538730 Equipment 3875437 Miscellaneous 563647 1961 277 34817 2 866 40 94113 12 2 509 68 9 335 55 3 181 95 594 73 1200 10 286 64 7185 52 26 50910 95415 Number of Employees on Payroll June 30 Regular Labor 44 26 70 42 24 Annual Student Per Capita Cost Regular Term Fall Winter Spring Quarters 97148 1960 255 833 20 2 737 50 86 575 79 2 572 33 8 04612 848 85 9 327 80 8 454 75 7 060 74 28 623 86 788 82 56215476 43489701 41086976 42 16 58 Average Student Enrollment Fall Quarter 620 561 520 Winter Quarter 560 507 480 Spring Quarter 530 478 465 Average Regular Term 570 515 488 Summer School Average 200 Cost PaymentsRegular Term 55374476 43489701 41086976 Cost PaymentsSummer SchooL 841000 Total Cost Payments 56215476 43489701 41086976 84446 84194 1106 UNIVERSITY SYSTEM OF GEORGIA MIDDLE GEORGIA COLLEGE COCHRAN GENERAL All employees of the University System are covered in a blanket surety bond for 10000000 each Bond is handled through the Central Office of the Regents of the University System and bond date will be found in report covering audit of the Regents Central Office All receipts disclosed by examination have been accounted for and ex penditures for the period under review were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the officials and staff of the College for the cooperation and assistance given the State Auditors office during this ex amination and throughout the year1107 UNIVERSITY SYSTEM COLUMBUS COLLEGE COLUMBUS1108 UNIVERSITY SYSTEM OF GEORGIA COLUMBUS COLLEGE COLUMBUS RECEIPTS 1962 1961 INCOME FROM STATE REVENUE ALLOTMENTS Transfers Other Spending Units 21755040 21100000 Donations 383286 469700 Interest Earned 333184 158062 Earnings Educational Services 12269590 9997735 Total Income Receipts 34741100 31725497 NONINCOME Public Trust Funds Gifts Contributions 3528608 Income on Investments 88 21 Private Trust Funds 2996444 3447808 CASH BALANCES JULY 1st Budget Funds 12132565 7313179 Public Trust Funds 00 Private Trust Funds 1091670 697477 54499208 43183961UNIVERSITY SYSTEM OF GEORGIA COLUMBUS COLLEGE COLUMBUS 1109 PAYMENTS 1962 EXPENSE Personal Services 23651531 Travel 312206 Supplies Materials 1070017 Communication 2 267 64 Heat Light Power Water 905921 Printing Publications 115273 Repairs 49748 Rents 271500 Insurance 193437 Pensions Benefits 645559 Equipment 1678099 Miscellaneous 4 30318 Total Expense Payments 29550373 OUTLAY Lands Improvements Personal Services Supplies Materials Miscellaneous Equipment NONCOST Public Trust Funds Investments 900000 Private Trust Funds 3211540 CASH BALANCES JUNE 30th Budget Funds 17323292 Public Trust Funds 2637429 Private Trust Funds 876574 1961 209 296 80 2 434 91 1119171 1 999 75 9178 82 1 228 00 607 91 2 491 50 6594 5 491 33 14 724 77 4 440 54 263151 98 4 082 55 854 40 263 69 708 49 30 536 15 121 325 65 10 916 70 54499208 431839611110 UNIVERSITY SYSTEM OF GEORGIA COLUMBUS COLLEGE COLUMBUS CURRENT BALANCE SHEET JUNE 30 1962 ASSETS CASH IN BANKS EDUCATIONAL AND GENERAL Operating Fund 8649113 Restricted Fund for Scholarships 2 30239 Plant Funds 7545184 16424536 AUXILIARY ENTERPRISES 898756 PUBLIC TRUST FUND GreentreeSevier Fund 2637429 PRIVATE TRUST AND AGENCY FUNDS 876574 20837295 INVENTORY AUXILIARY ENTERPRISESCampus Stores 5 307 25 INVESTMENTS PUBLIC TRUST FUNDGreentree Sevier Fund Georgia Home Loans 900000 Total Current Assets 22268020 LIABILITIES RESERVES SURPLUS LIABILITIES ACCOUNTS PAYABLE Educational and General Fund 31585 RESERVES EDUCATIONAL AND GENERAL FUND For Unearned Income 11 76103 For Restricted Scholarship Funds 2 302 39 For Plant Funds 7545184 AUXILIARY ENTERPRISES FUND For Campus Stores Inventory 5 307 25 PUBLIC TRUST FUND GreentreeSevier Fund 3537429 PRIVATE TRUST AND AGEN CY FUNDS 8 765 74 138 962 54 SURPLUS For Operations Educational and General 74 414 25 Auxiliary Enterprises 898756 8340181 Total Liabilities Reserves Surplus 2226020I 1111 UNIVERSITY SYSTEM OF GEORGIA COLUMBUS COLLEGE COLUMBUS SUMMARY FINANCIAL CONDITION EDUCATIONAL AND GENERAL The Columbus College at Columbus Georgia ended the fiscal year on June 30 1962 with a surplus of 7441425 in its Educational and General Fund after providing the necessary reserve of 31585 for accounts payable and purchase orders outstanding 1176103 for unearned income 230239 for restricted scholarship funds and 7545184 for plant additions and improvements AUXILIARY ENTERPRISES Surplus available for operation and maintenance of the Auxiliary Enter prises Fund on June 30 1962 was 898756 after reserving 530725 for inventories of campus stores OPERATING ACCOUNTSEDUCATIONAL AND GENERAL AVAILABLE INCOME AND OPERATING COSTS Income with which to meet Educational and General Operating Expenses for the year ended June 30 1962 was 34458024 of which 21600000 was provided by allotment made to the College by the State Board of Regents 155040 for use of buildings by the University of Georgia 11295461 from tuition and fees 333184 from interest on savings 383286 from con tributions for scholarships and 691053 was transferred from the Auxiliary Enterprises Fund of the College The 34458024 total income receipts and the cash balance of 11006609 on hand at the beginning of the fiscal period on July 1 1961 made 45464633 funds available with which to meet Educational and General costs for the fiscal year ended June 30 1962 29040097 of the available funds was expended for Educational and General operating expenses and 16424536 remained on hand June 30 1962 the end of the fiscal year OPERATING ACCOUNTSAUXILIARY ENTERPRISES AVAILABLE INCOME AND OPERATING COSTS Net sales of the bookstore and snack bar in the fiscal year were 974129 as shown in detail on Page 5 of unit report From the 974129 sales 691053 was transferred to the Educational and General Fund leaving net income receipts in the amount of 2830761112 UNIVERSITY SYSTEM OF GEORGIA COLUMBUS COLLEGE COLUMBUS The net income receipts of 283076 in addition to the cash balance of 1125956 at the beginning of the fiscal year made a total of 1409032 available with which to meet operating expenses of the Auxiliary Enterprises Fund in the year ended June 30 1962 510276 of the available funds was expended in the year as shown in detail on Page 7 of unit report leaving a cash balance of 898756 on June 30 1962 the end of the period under review COMPARISON OF OPERATING COSTS Expenditures for all activities at the College for the past three years are compared in the following statement YEAR ENDED JUNE 30 BY ACTIVITY 1962 1961 1960 EDUCATIONAL AND GENERAL Administration 5767702 5300002 4709873 Student Welfare 806780 333836 232313 Plant Operations 3039996 2831029 2607549 Library 2320491 1721940 2513424 Instruction 16327336 15386704 13489957 Extension 481729 415003 Student AidScholarships 296063 326684 29040097 263 15198 23553116 AUXILIARY ENTERPRISES Book Store and Snack Bar 510276 590913 499216 29550373 26906111 24052332 BY OBJECT EXPENSE Personal Services 236 515 31 Travel Expense 312206 Supplies and Materials 10 70017 Communications 2 267 64 Heat Lights Water 905921 Printing and Publicity 1152 73 Repairs and Alterations 497 48 Rents 271500 Insurance 1 93437 Pensions 6455 59 Equipment 1678099 Miscellaneous 430318 213 379 35 i 180 524 73 2 434 91 2 595 64 12 046 11 15 671 85 1 999 75 1 717 84 9 178 82 9 684 64 1 228 00 1 631 07 607 91 11393 2 491 50 1 613 49 6594 487 95 5 491 33 4 469 78 15 433 26 20 828 34 4 704 23 1 184 06 29550373 26906111 240523321113 UNIVERSITY SYSTEM OF GEORGIA COLUMBUS COLLEGE COLUMBUS YEAR ENDED JUNE 30 BY OBJECT Contd 1962 1961 1960 Number of Employees on Payroll June 30 44 43 43 Average Student Enrollment Fall Quarter 569 520 585 Winter Quarter 498 456 544 Spring Quarter 433 410 510 Average Regular Quarter 500 462 546 Summer School 262 177 187 Cost Payments RegularTerm 28070373 25375111 23080332 Summer School 1480000 1531000 972000 295 50373 269061 11 240523 32 Annual Student Per Capita Cost Fall Winter Spring Quarters 56142 54923 42271 The enrollment for 1962 is figured on fulltime student load PUBLIC TRUST FUNDS Public Trust Funds at the College on June 30 1962 amounted to 3537429 and consisted of the following assets GreentreeSevier Trust Fund Cash in Bank 2637429 Investments 900000 3537429 PRIVATE TRUST AND AGENCY FUNDS Private Trust and Agency Funds held by the College at the close of the fiscal year on June 30 1962 amounted to 876574 and these accounts are further detailed on Page 9 of unit report1114 UNIVERSITY SYSTEM OF GEORGIA COLUMBUS COLLEGE COLUMBUS GENERAL All employees of the University System are covered in a blanket surety bond for 10000000 each Detail of bond will be found in report covering examination of the Regents Office of the University System of Georgia Books and records of the College were found in good condition all receipts disclosed by examination have been accounted for and expenditures for the period under review were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the officials and staff of the College for the cooperation and assistance given the State Auditors office during this ex amination and throughout the year1115 UNIVERSITY SYSTEM SOUTH GEORGIA COLLEGE DOUGLAS1116 UNIVERSITY SYSTEM OF GEORGIA SOUTH GEORGIA COLLEGE DOUGLAS RECEIPTS 1962 1961 INCOME FROM STATE REVENUE ALLOTMENTS Transfers Other Spending Units 22000000 Revenues Retained Earnings Educational Services 31211780 Interest Earned 212617 Total Income Receipts 534 243 97 NONINCOME Public Trust Funds Gifts Contributions 876444 Income on Investments 10 00 Investments 70300 Private Trust Funds 9352374 CASH BALANCES JULY 1st Budget Funds 10583310 Public Trust Funds 667107 Private Trust Funds 2732613 271150 00 266 962 15 1 350 00 539 462 15 9 000 00 600 83700 77 698 64 97 645 98 7 274 97 23 108 90 77707545 755033641117 UNIVERSITY SYSTEM OF GEORGIA SOUTH GEORGIA COLLEGE DOUGLAS PAYMENTS 1962 1961 EXPENSE Personal Services 30935628 28026808 Travel 250984 242342 Supplies Materials 11382485 11161788 Communication 287303 238575 Heat Light Power Water 975994 908666 Printing Publications 241833 179636 Repairs 301513 249938 Rents 18550 41200 Insurance 997566 968688 Pensions Benefits 817265 997338 Equipment 910592 483529 Miscellaneous 556313 434498 Total Expense Payments 47638926 43933006 OUTLAY Lands Improvements Personal Services 413713 6 834 45 Supplies Materials 1107231 5747309 Printing Publicity 3732 Repairs 329861 644538 Rents 10000 49400 Pensions Benefits 5486 Contracts 1814100 Equipment 1201150 2064319 NONINCOME Public Trust Funds Investments 799438 1044690 Private Trust Funds 7643371 7348141 CASH BALANCES JUNE 30th Budget Funds 11488994 10583310 Public Trust Funds 815413 667107 Private Trust Funds 4441616 2732613 77707545 755033641118 UNIVERSITY SYSTEM OF GEORGIA SOUTH GEORGIA COLLEGE DOUGLAS CURRENT BALANCE SHEET JUNE 30 1962 ASSETS CASH ASSETS Educational and General Fund Auxiliary Enterprises Fund Public Trust Funds Private Trust and Agency Funds ACCOUNTS RECEIVABLE Auxiliary Enterprises FundHealth Fees INVENTORIES Educational and General Stores 539790 Auxiliary Enterprises Dining Hall 827180 Student Center 695400 1522580 PUBLIC TRUST FUNDS Notes ReceivableStudent Loans 97129 21 17 76073 815413 44 40716 167 451 23 12 358 77 20 623 70 21 633 84 222 067 54 UNIVERSITY SYSTEM OF GEORGIA SOUTH GEORGIA COLLEGE DOUGLAS CURRENT BALANCE SHEET JUNE 30 1962 1119 LIABILITIES RESERVES SURPLUS LIABILITIES Accounts Payable Educational and General Auxiliary Enterprises RESERVES For Plant Funds Educational and General 5396066 Auxiliary Enterprises 11 634 38 For Inventories For Unearned Income Educational and General 931750 Auxiliary Enterprises 435000 For Health Fees Educational and General For Public Trust Funds For Private Trust and Agency Funds SURPLUS For Operations Educational and General Auxiliary Enterpri ses 3 222 56 1 69010 65 595 04 20 623 70 13 667 50 12 358 77 29 787 97 44 40716 18 269 72 12 445 02 4 912 66 186 440 14 30 714 74 222 067 541120 UNIVERSITY SYSTEM OF GEORGIA SOUTH GEORGIA COLLEGE DOUGLAS SUMMARY FINANCIAL CONDITION EDUCATIONAL AND GENERAL The South Georgia College at Douglas ended the fiscal year on June 30 1962 with a current educational and general fund surplus of 1826972 after making the necessary provisions for liquidation of 322256 in outstanding accounts payable and reserving 5396066 for plant improvements and additions 931750 for unearned income 1235877 for Health fees due to Auxiliary Enterprises Account 2978797 for Public Trust Funds 4440716 for private trust and agency funds and 539790 stores inventory held on this date AUXILIARY ENTERPRISES There was a surplus of 1244502 in the accounts of the auxiliary enter prises at the end of the year on June 30 1962 after providing reserve of 169010 for liquidation of outstanding accounts payable 1163438 for Plant improvements and additions 435000 for unearned income and 1522580 for inventories PUBLIC TRUST FUNDS Public Trust Funds held by the College on June 30 1962 amounted to 2978797 of which 815413 was cash in banks and 2163384 invested in student loans In the year ended June 30 1962 1000 interest was earned on student notes and 70300 student notes collected 63444 was received from National Defense Student Loan Matching Funds and 816000 was received from the National Defense Loan Fund which with the cash balance of 667107 on hand at the beginning of the period made a total of 1614851 to be accounted for Of this amount 799438 was used for loans to students leaving a cash balance on hand at the end of the year on June 30 1962 of 815413 OPERATING ACCOUNTSEDUCATIONAL AND GENERAL AVAILABLE INCOME AND OPERATING COSTS Income with which to meet the years educational and general operating costs amounted to 35399375 and was provided by allotment of 220000001121 UNIVERSITY SYSTEM OF GEORGIA SOUTH GEORGIA COLLEGE DOUGLAS made to the unit by the Regents of the University System 12156758 from tuition and fees 30000 from rents 212617 from interest on savings and 1000000 transfer from the auxiliary enterprises account The 35399375 income together with the 9400090 cash balance on hand at the beginning of the period made a total of 44799465 available with which to meet educational and general costs in the year 30206757 of the available funds was expended for educational and general operating expenses 4879787 was paid for buildings and improve ments and 9712921 remained on hand June 30 1962 the end of the fiscal year OPERATING ACCOUNTSAUXILIARY ENTERPRISES AVAILABLE INCOME AND OPERATING COSTS Total income from operations of the auxiliary enterprises at the College in the year ended June 30 1962 was 19025022 of which 6105864 was from dormitory rents 12570358 from dining halls 37900 from housing rentals 72500 from farm rentals and 238400 from student center From the 19025022 received 1000000 was transferred to the edu cational and general fund plant fund account leaving net income for the year 18025022 The 18025022 net income together with the 1183220 cash balance at the beginning of the period made a total of 19208242 available 17432169 of the available funds was expended in the year for cost of operating the auxiliary enterprises and 1776073 remained on hand June 30 1962 the end of the fiscal year COMPARISON OF OPERATING COSTS Expenditures for all activities at the College for the past three years are compared in the statement following1122 UNIVERSITY SYSTEM OF GEORGIA SOUTH GEORGIA COLLEGE DOUGLAS YEAR ENDED JUNE 30 BY ACTIVITY 1962 EDUCATIONAL AND GENERAL Administration and General 7174584 Plant Operations 4785396 Plant Improvements 48 797 87 Student Welfare 642932 Instruction 161 279 28 Library 1475917 Total Educational and General 350 865 44 1961 63 962 79 39 288 33 91 944 97 4 800 21 146 780 68 13 238 89 1960 58 013 19 41 969 84 44 785 85 5 033 76 128 066 62 10 72411 360 015 87 288 593 37 AUXILIARY ENTERPRISES Dormitories 5912759 Dining Hall 11003307 Bookstore and Student Center 509224 Parm and Timber 50 21 Watchmans Cottage 1858 60 497 63 50 720 81 104 352 93 93 021 32 5 949 78 5 158 13 281 39 8027 177 43 160 55 174321 69 17125916 149 14108 52518713 53127503 43773445 BY OBJECT EXPENSE Personal Services 30935628 Travel Expense 250984 Supplies Materials 113 824 85 Communication 2 87303 Light Power Water 975994 Printing Publicity 241833 Repairs 3 01513 Rents 18550 Insurance Bonding 997566 Pensions Social Security 817265 Equipment 910592 Miscellaneous 5 56313 Total Expense Payments 476 389 26 OUTLAYPermanent Improvements Bldgs ContractsEquipment 48 797 87 280 268 08 2 423 42 111 617 88 2 385 75 9 086 66 1 796 36 2 499 38 412 00 9 686 88 9 973 38 4 835 29 4 344 98 91 944 97 248 330 08 2 593 63 104 080 09 2 203 69 8 300 16 2 363 89 2 346 37 413 05 8 939 90 3 610 02 3 624 72 6143 00 43933006 39294860 44 785 85 52518713 53127503 437734451123 UNIVERSITY SYSTEM OF GEORGIA SOUTH GEORGIA COLLEGE DOUGLAS YEAR ENDED JUNE 30 BY OBJECT Contd Number of Employees on Payroll June 30 Regular Labor Average Enrollment Fall Quarter Winter Quarter Spring Quarter Average Enrollment Annual Student Per Capita Cost Expense Outlay Student Per Capita Cost 1962 46 22 68 617 772 10 7909 851 19 1961 45 15 60 570 77075 161 31 93206 1960 40 692 587 492 632 578 479 526 546 411 461 852 38 9713 949 51 GENERAL All employees of the University System are covered in a blanket surety bond for 10000000 each Bond is handled through the Central Office of the Regents of the Uni versity System and bond data will be found in report covering audit of the Regents Central Office All receipts disclosed by examination have been accounted for and ex penditures for the period under review were within the limits of budget approvals and supported by proper voucher Checks bear signature of the Comptroller and rubber stamp signature of the President Appreciation is expressed to the officials and staff of the School for the cooperation and assistance given the State Auditors office during this ex amination and throughout the year1125 UNIVERSITY SYSTEM ARMSTRONG COLLEGE SAVANNAH1126 UNIVERSITY SYSTEM OF GEORGIA ARMSTRONG COLLEGE SAVANNAH RECEIPTS 1962 1961 INCOME FROM STATE RESERVE ALLOTMENTS Transfer Other Spending Units 32300000 32300000 Revenue Retained Grants from Counties and Cities 7500000 Interest Earned 1250395 Earnings Educational Services 12304574 Total Income Receipts 53354969 NONINCOME Private Trust Funds 3620171 CASH BALANCES JULY 1st Budget Funds 39817909 Private Trust Funds 1155916 97952965 7500000 1047190 110 422 20 518 89410 41 23314 324 618 16 7 647 39 892 392 79 UNIVERSITY SYSTEM OF GEORGIA ARMSTRONG COLLEGE SAVANNAH 1127 PAYMENTS 1962 1961 EXPENSE Personal Services 35931056 Travel 742067 Supplies Materials 1311686 Communication 4180 59 Heat Light Power Water 1034136 Printing Publications 161173 Repairs 142156 Rents 262650 Insurance 607796 Pensions Benefits 851962 Equipment 1559060 Miscellaneous 201576 Total Expense Payments 43223377 OUTLAY Lands Improvements Personal Services 436 95 Supplies Materials Printing Publicity Repairs 519763 Rents Insurance 23750 Contracts 6500000 NONCOST Private Trust Funds 3347925 CASH BALANCES JUNE 30th Budget Funds 42862293 Private Trust Funds 1432162 Totals 97952965 333 536 95 4 924 76 14 254 63 3 742 91 5193 55 3 701 29 2 369 44 2 964 68 6 22012 7 817 62 15 515 80 630 72 400 872 47 4 457 92 270 35 3000 39 669 43 3300 37 281 37 398179 09 11 59916 892 392 791128 UNIVERSITY SYSTEM OF GEORGIA ARMSTRONG COLLEGE SAVANNAH CURRENT BALANCE SHEET JUNE 30 1962 RECEIPTS CASH ASSETS Cash on Hand and in Banks Inventory Stores S 44294455 1265278 45559733 LIABILITIES RESERVES SURPLUS LIABILITIES Accounts Payable Educational and General RESERVES Building Improvement Fund 32340731 Unearned IncomeEducational and General 972959 InventoriesAuxiliary Enterprises 1265278 Private Trust and Agency Funds 1432162 SURPLUS For Operations Educational and General 8464321 Auxiliary Enterprises 672382 411900 36011130 9136703 455597331129 UNIVERSITY SYSTEM OF GEORGIA ARMSTRONG COLLEGE SAVANNAH SUMMARY INTRODUCTION The within report covers an examination of the accounts of the Armstrong College Savannah for the fiscal year ended June 30 1962 The Board of Regents of the University System assumed the control management and operation of the Armstrong Junior College as of January 1 1959 subject to the agreement on the part of local governmental authorities that an amount totaling 49540000 would be paid to the Board of Regents for the purpose of making necessary improvements Excerpts from minutes of the Board of Regents covering this agreement are quoted as follows January 6 1959 The Committee on Education reported further that the Board of Regents at its meeting on October 10 1958 assumed the control management and operation of the Armstrong Junior College as of January 1 1959 subject to an agreement on the part of local governmental authorities that an amount totaling 495400 would be paid to the Board of Regents for the purpose of making necessary improvements The Committee pointed out that it was agreed that the 495400 would be paid in accordance with the following schedule On or before December 31 1959 195400 plus 75000 On or before December 31 1960 75000 On or before December 31 1961 75000 On or before December 31 1962 75000 The Committee further pointed out that it is understood that included in the 75000 mentioned above for the year ending December 31 1959 library repairs of approximately 16000 will be paid directly to the Georgia Historical Association by the local government The Committee also stated that this agreement is contingent upon proper contracts between the Board of Regents and local Savannah authorities being executed and contingent upon an acceptable longterm contract with the Georgia Historical Commission for the use of the library and that any rental to be paid to the Historical Commis sion would be the responsibility of the City of Savannah The Committee stated that at its meeting on January 5 1959 it discussed the Armstrong College situation and steps that are being taken by the City of Savannah in an effort to comply with conditions prescribed by the Board of Regents1130 UNIVERSITY SYSTEM OF GEORGIA ARMSTRONG COLLEGE SAVANNAH Therefore upon the recommendation of the Committee on Education and the Committee on Buildings and Grounds with motion properly made variously seconded and unanimously adopted it was RESOLVED That the Board of Regents of the University System of Georgia shall and it does hereby authorize Chancellor Harmon W Caldwell Mr J H Dewberry Director of Plant and Business Operations for the University System of Georgia Mr John Sammons Bell Special Consultant for the Board of Regents to negotiate a contract with the City of Savannah to be executed on or before June 30 1959 for the operation of the Armstrong College as a unit of the University System of Georgia FINANCIAL CONDITION EDUCATIONAL AND GENERAL Armstrong College Savannah ended the fiscal year on June 30 1962 with a surplus of 8464321 in educational and general funds after providing the necessary reserve of 411900 to cover accounts payable 32340731 for improvements and reserving 972959 for unearned income and 1432162 for private trust and agency funds held on this date AUXILIARY ENTERPRISES Surplus available for operation and maintenance of the auxiliary enter prises at the College on June 30 1962 was 672382 after reserving 1265278 for inventories OPERATING ACCOUNTSEDUCATIONAL AND GENERAL AVAILABLE INCOME AND OPERATING COSTS Income with which to meet the educational and general operating expenses for the fiscal year ended June 30 1962 was 52782639 of which 32300000 was provided by allotment made to the College by the Board of Regents 7500000 from City of Savannah for improvements 11559624 from tuition and fees 1250395 from interest and 172620 from miscellaneous sales and services The 52782639 income provided and the 39062693 cash balance on hand at the beginning of the period made a total of 91845332 available with which to meet educational and general costs in the fiscal year1131 UNIVERSITY SYSTEM OF GEORGIA ARMSTRONG COLLEGE SAVANNAH 42568213 of the available funds was expended for educational and general operating expenses 7087208 was paid for buildings and improve ments and 42189911 remained on hand June 30 1962 the end of the period covered by within report OPERATING ACCOUNTSAUXILIARY ENTERPRISES AVAILABLE INCOME AND OPERATING COSTS Net sales of the College Center in the year ended June 30 1962 were 570635 and 1695 was received from other sources making total amount received 572330 This amount plus the 755216 on hand July 1 1961 made 1327546 to be accounted for Of this amount 655164 was paid for operating expenses leaving a balance of 672382 on hand June 30 1962 COMPARISON OF OPERATING COSTS Expenditures for all activities at the College for the past three years are compared in the statement following YEAR ENDED JUNE 30 BY ACTIVITY 1962 1961 1960 EDUCATIONAL AND GENERAL Administration 6478366 General 2064154 Student Welfare 2534197 Library 2120947 Plant Operations 5798062 Plant Improvements 7087208 Instruction 22581971 Community Services 990516 5589926 2223162 2417371 1493531 4089067 4446070 23634462 4989945 1624364 1336321 1516698 3613697 24311280 Total Educational and General 49655421 43893589 37392305 AUXILIARY ENTERPRISES College Center 655164 639728 635495 50310585 44533317 380278001132 UNIVERSITY SYSTEM OF GEORGIA ARMSTRONG COLLEGE SAVANNAH YEAR ENDED JUNE 30 BY OBJECT 1962 1961 1960 EXPENSE Personal Services 35931056 Travel Expense 742067 Supplies 1311686 Communication 418059 Lights Heat 1034136 Printing 161173 Repairs 142156 Rent 262650 Insurance 607796 PensionsSocial Security 851962 Equipment 1559060 Miscellaneous 201576 Total Expense Payments 43223377 33353695 492476 1425463 374291 519355 370129 236944 296468 622012 781762 1551580 63072 32435494 305713 1585739 319766 500845 84310 107062 241562 263594 693931 1439555 50229 40087247 38027800 OUTLAY Land Buildings and Improvements 7087208 4446070 Total Cost Payments 50310585 44533317 38027800 Number of Employees on Payroll June 30 68 69 62 Average Student Enrollment Fall Quarter 76447 7464 810 Winter Quarter 62253 7013 7128 Spring Quarter 50807 6543 66298 Average Regular Term 63169 7006 72859 Summer School 3277 299 2875 Annual Student Per Capita Cost Expense 68425 57218 52193 Outlay 11220 6346 79645 63564 521931133 UNIVERSITY SYSTEM OF GEORGIA ARMSTRONG COLLEGE SAVANNAH GENERAL All employees of the University System are covered in a blanket surety bond for 10000000 each Bond is handled through the Central Office of the Regents of the University System and bond data will be found in report filed covering audit of the Regents Central Office Books and records of the Armstrong College were found in good condition all receipts disclosed by examination have been accounted for and expendi tures for the period under review were supported by proper voucher Appreciation is expressed to the officials and staff of the College for the cooperation and assistance given the State Auditors office during this ex amination and throughout the period under review1135 UNIVERSITY SYSTEM ABRAHAM BALDWIN AGRICULTURAL COLLEGE TIFTON1136 UNIVERSITY SYSTEM OF GEORGIA ABRAHAM BALDWIN AGRICULTURAL COLLEGE TIFTON RECEIPTS 1962 1961 INCOME FROM STATE REVENUE ALLOTMENTS Transfers Other Spending Units 31420971 28371237 Revenues Retained Earnings Educational Services 38172868 30132553 Interest Earned 251948 132390 Total Income Receipts 69845787 58636180 NONINCOME Public Trust Funds Income from Investments 7064 6422 Investments 46200 8688 Private Trust Funds 8983697 10012945 CASH BALANCES JULY 1st Budget Funds 14677229 11739356 Public Trust Funds 298822 325712 Private Trust Funds 1734903 221902 Totals 95593702 80951205 1137 UNIVERSITY SYSTEM OF GEORGIA ABRAHAM BALDWIN AGRICULTURAL COLLEGE TIFTON PAYMENTS 1962 EXPENSE Personal Services 36146478 Travel 537967 Supplies Materials 15523777 Communication 704659 Heat Light Power Water 1297386 Publications Printing 157830 Repairs 889410 Rents 1484947 Insurance 1295211 Pensions Benefits 997326 Equipment 1576527 Miscellaneous 386962 Total Expense Payments 60998480 OUTLAY Lands Improvements Personal Services 137500 Supplies Materials 647530 Printing 2400 Repairs 1483448 Contracts 1398266 Miscellaneous 235 Equipment 815733 NONCOST Public Trust Funds Investments 54000 Private Trust Funds 8458406 CASH BALANCES JUNE 30th Budget Funds 19039424 Public Trust Funds 298086 Private Trust Funds 2260194 Totals 95593702 1961 30636912 552191 13435799 635270 1260011 160750 910421 1140216 1175890 835986 1171682 275635 52190763 22566 1575 575383 1176236 1731784 42000 8499944 14677229 298822 1734903 809512051138 UNIVERSITY SYSTEM OF GEORGIA ABRAHAM BALDWIN AGRICULTURAL COLLEGE TIFTON CURRENT BALANCE SHEET JUNE 30 1962 ASSETS CASH ASSETS Cash on Hand and in Banks Educational and General Fund Auxiliary Enterprises Fund Public Trust Funds Private Trust and Agency Funds INVENTORIES Educational and General Control Stores 474910 Auxiliary Enterprises Student Stores 764056 DiningHall 1219852 1983908 NOTES RECEIVABLE Public Trust Funds Total Current Assets 11884192 7155232 298086 2260194 21597704 2458818 219265 24275787 LIABILITIES RESERVES SURPLUS LIABILITIES Accounts Payable Educational and General Auxiliary Enterprises RESERVES For Plant Improvements Educational and General For Public Trust Funds For Private Trust and Agency Funds For Stores Inventories For Unearned Income Educational and General8 Auxiliary Enterprises 179754 12720 192474 599375 401901 SURPLUS For Operations Educational and General Fund Auxiliary Enterprises 6879352 517351 2260194 2458818 1001276 4225711 6740611 13116991 10966322 Total Liabilities Reserves and Surplus 24275787I 1139 UNIVERSITY SYSTEM OF GEORGIA ABRAHAM BALDWIN AGRICULTURAL COLLEGE TIFTON SUMMARY FINANCIAL CONDITION EDUCATIONAL AND GENERAL The Abraham Baldwin Agricultural College at Tifton ended the fiscal year on June 301962 with a surplus of 4225711 in educational and general funds after providing reserves of 474910 for inventories 599375 for unearned income 179754 for accounts payable and 6879352 for additions and improvements to plant AUXILIARY ENTERPRISES Surplus available for operation and maintenance of the Auxiliary Enter prises at the College was 6740611 on June 301962 after reserving 401901 for unearned income 1983908 for inventories and 12720 for Accounts Payable OPERATING ACCOUNTSEDUCATIONAL AND GENERAL AVAILABLE INCOME AND OPERATING COSTS Income with which to meet the years educational and general operating expenses amounted to 48308794 and was provided by allotments of 30400000 made to the unit by the Regents of the University System 1020971 from the State Department of Education 10932390 from tuition and fees 2308200 from sales and services 251948 from interest on savings and 3395285 transfer from the Auxiliary Enterprises account The 48308794 income together with the 8464781 cash balance at the beginning of the period made a total of 56773575 available with which to meet educational and general costs in the year 40404271 of the available funds was expended for educational and general operating expenses 4485112 was paid for additions and improve ments to plant and 11884192 remained on hand June 30 1962 the end of the fiscal year OPERATING ACCOUNTSAUXILIARY ENTERPRISES AVAILABLE INCOME AND OPERATING COSTS Total income from operations of the Auxiliary Enterprises at the College in the year ended June 30 1962 was 24932278 of which 8015926 was1140 UNIVERSITY SYSTEM OF GEORGIA ABRAHAM BALDWIN AGRICULTURAL COLLEGE TIFTON dormitory rents 16196120 from dining halls and 720232 from book store and other sources From the 24932278 income receipts 3395285 was transferred to the Educational and General Fund account for plant improvements leaving net income of 21536993 The 21536993 net income together with 6212448 cash balance at the beginning of the fiscal year made a total of 27749441 available 20594209 of the available funds was expended for current operating expenses of the Auxiliary Enterprises in the year leaving 7155232 cash balance on hand June 30 1962 COMPARISON OF OPERATING COSTS Expenditures for all activities at the College for the last three years are compared in the following statement YEAR ENDED JUNE 30 BY ACTIVITY 1962 1961 1960 EDUCATIONAL AND GENERAL Administration 4927936 4049189 3752315 General 1794668 1466669 1355625 Student Welfare 461187 442115 363869 PlantOperations 6032991 4905904 4475913 PlantImprovements 4485112 3507544 12285012 Library 1750671 1259817 1222447 Instruction 20891591 17725415 15721807 Home Management 175551 134893 138843 Organized Activities 2245532 2182692 2284302 Extension 2124144 1379163 1338270 Total Educational and General 44889383 37053401 42938403 AUXILIARY ENTERPRISES Dormitories 5977567 6087951 4573835 Dining Halls 14288310 12297070 11601902 Stores 328332 259885 155440 Total Auxiliary Enterprises 20594209 18644906 16331177 Total Cost Payments 65483592 556983Q7 592695801141 UNIVERSITY SYSTEM OF GEORGIA ABRAHAM BALDWIN AGRICULTURAL COLLEGE TIFTON YEAR ENDED JUNE 30 BY OBJECT 1962 1961 1960 EXPENSE Personal Services 36146478 30636912 27865778 Travel Expense 537967 552191 441501 Supplies Materials 15523777 13435799 12687961 Communication 704659 635270 593102 Heat Light Water 1297386 1260011 1216074 Printing PublicityJ 157830 160750 151109 Repairs 889410 910421 683670 Rents 1484947 1140216 143982 Insurance Bonding 1295211 1175890 1079749 Pensions Ret Systems 997326 835986 649440 Equipment 1576527 1171682 944634 Miscellaneous 386962 275635 527568 Total Expense Payments 60998480 52190763 46984568 OUTLAY Land Bldgs Improvements 3669379 1775760 9584643 Equipment 815733 1731784 2700369 Total Cost Payments 65483592 55698307 59269580 Number of Employees on Payroll June 30 63 53 49 Average Enrollment Fall Quarter 702 616 594 Winter Quarter 674 568 509 Spring Quarter 584 424 425 AverageRegular Term 653 536 509 Summer School 123 125 79 Cost PaymentsRegular Term Fall Winter Spring Quarters Expense 60398480 51965763 46714568 Outlay 4485112 3507544 12285012 TotalRegular Term 64883592 55473307 58999580 Summer School 600000 225000 270000 Total Cost Payments 65483592 55698307 592695801142 UNIVERSITY SYSTEM OF GEORGIA ABRAHAM BALDWIN AGRICULTURAL COLLEGE TIFTON YEAR ENDED JUNE 30 BY OBJECT Contd Annual Student Per Capita Cost Regular Term Fall Winter Spring Quarters 1962 92494 6868 1961 96951 6544 1960 91777 24135 99362 103495 115912 PUBLIC TRUST FUNDS Student Loan Funds held on June 30 1962 amounted to 517351 of which 298086 was cash in bank and 219265 invested in loans to students PRIVATE TRUST AND AGENCY FUNDS Private Trust and Agency Funds held by the College on June 30 1962 amounted to 2260194 and these accounts are detailed on page 14 of unit report GENERAL All employees of the University System are covered in a blanket surety bond for 10000000 each Detail of bond will be found in report covering examination of the Regents Office of the University System of Georgia Books and records of the Abraham Baldwin Agricultural College have been well kept All receipts disclosed by examination have been accounted for and expenditures for the period under review were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the officials and staff of the College for the cooperation and assistance given the State Auditors office during this ex amination and throughout the year1143 UNIVERSITY SYSTEM UNIVERSITY OF GEORGIA ATHENS 51144 UNIVERSITY SYSTEM OF GEORGIA UNIVERSITY OF GEORGIA ATHENS RECEIPTS 1962 1961 INCOME FROM STATE REVENUE ALLOTMENTS Transfers Other Spending Units10 766 37512 9 379 239 43 Transfers from Public Trust Funds 4752502 4235379 Revenues Retained Grants from U S Government 342114944 322789141 Grants from Counties and Cities 5 970 00 Donations 332287449 246612761 Interest Earned 15303509 19390867 Earnings Educational Services 6154 410 83 4 694 675 29 Earnings Development Services 144580035 128860958 Total Income Receipts25 311170 34 21 298 775 78 NONINCOME Public Trust Funds Transfers to Spending Units 5123636 Transfers to Other Trust Funds 2 848 50 Investments 28727177 Income 38630760 Gifts for Principal 27 221 44 Private Trust Funds 98552756 CASH BALANCES JULY 1st Budget Funds 529900155 Public Trust Funds 217 062 35 Private Trust Funds 366 43118 Totals3282590893 44 52413 2 44415 444 041 50 376 567 34 37 53918 993 641 64 5 517 918 85 203 097 51 399 983 36 29 224 596 881145 UNIVERSITY SYSTEM OF GEORGIA UNIVERSITY OF GEORGIA ATHENS PAYMENTS 1962 1961 EXPENSE Personal Services15 445 600 77 13 762189 66 Travel 51710558 48941753 Supplies Materials 238476428 215956100 Communication 16617433 14746771 Heat Light Power Water 54556830 50524569 Publications Printing 21994442 17390302 Repairs 33218842 27073483 Rents 11619896 24890381 Insurance 24789103 26018104 Pensions Benefits 27880737 24926732 Equipment 118429353 98869434 Miscellaneous 103657506 68782488 Total Expense Payments22 475112 05 19 943 390 83 OUTLAYS Lands Improvements Personal Services 10742586 10735259 Supplies Materials 13953761 13949407 Printing Publicity 3683 Repairs 23372429 19829896 Rents 180 Insurance 176383 183600 Miscellaneous 104 85 Contracts 1326 14925 77600317 Equipment 286 669 40 351 210 81 Total Outlay Payments 209530707 157430225 Total Cost Payments24 570 41912 2151769308 NONCOST Public Trust Funds Investments 65344785 78568254 Expenses Objects of Trust 569944 1153236 Private Trust Funds 100130947 102719382 CASH BALANCES JUNE 30th Budget Funds 603975277 529900155 Public Trust Funds 20463101 21706235 Private Trust Funds 35064927 36643118 Totals3282590893 29224596881146 UNIVERSITY SYSTEM OF GEORGIA UNIVERSITY OF GEORGIA ATHENS CONSOLIDATED BALANCE SHEET JUNE 30 1962 ASSETS CURRENT ASSETS Cash Assets Cash on Hand and in Banks Budget Funds 573017539 Public Trust Funds 20463101 Private Trust Funds 72225615 Escrow Funds 240000 6 659462 55 Funds Held by Univ System Bldg AuthFor Construction 30957738 696903993 Accounts Receivable 12726561 Inventories 45666377 755296931 FIXED ASSETS Invested in Plant Land 283827352 Buildings3889704835 Improvements Other Than Buildings L 67835011 Equipment 1241274734 FourH Club Rock Eagle 220314080 Negro 4H Club Dublin 350 308 55 Public Trust Fund Investments Stocks 6327991 Bonds 233917250 BuildingsUniv of Ga 880 86788 Fraternity Homes 791625 Real Estate 100000 Savings Accounts 802102 North Georgia College 2462304 Catholic Student Center 8 21202 Student Notes 129859002 58 379 868 67 4 631 682 64 63 011 551 31 70 564520 62 1147 UNIVERSITY SYSTEM OF GEORGIA UNIVERSITY OF GEORGIA ATHENS CONSOLIDATED BALANCE SHEET JUNE 30 1962 LIABILITIES RESERVES FUND BALANCES AND SURPLUS LIABILITIES Accounts Payable 1044746 Purchase Orders Outstanding 317571 82 RESERVES For Fee Deposits 24852000 Unearned Income 35906894 Inventories 50497745 Insurance 1876900 Restricted Funds 160688326 Plant Additions and Improvements 206123964 Cow Testing 87970 Ga Crop Imp Assn 20081 Visual Aid 841603 Corn Meal Enrichment 66110 Ga Commod Comm for Peanuts 168272 Dept of Agriculture 182708 FourH Club Projects 8371607 Federal FundsVarious 3349402 Sou Piedmont Exp Station 587162 Seed Revolving Fund 5 64740 328019 28 4 941 85484 FUND BALANCES Public Trust Funds For Objects of Trust 8634088 For Investment 474997277 Total Public Trust Funds 483631365 Private Trust and Agency Funds 722 25615 Escrow Funds 240000 556096980 SURPLUS Invested in Plant5837986867 For Operations 135380803 5973367670 Total 70564520621148 UNIVERSITY SYSTEM OF GEORGIA UNIVERSITY OF GEORGIA ATHENS SUMMARY FINANCIAL CONDITION EDUCATIONAL AND GENERAL The University of Georgia at Athens ended the fiscal year on June 30 1962 with a surplus of 58614621 for general operations after providing the necessary reserve of 26613822 for liquidation of accounts payable and out standing purchase orders and reserving 23970217 for unearned income 4015400 for work in progress 123222483 for restricted funds 6695000 for fee deposits 1876900 for insurance 166783539 for plant additions and improvements and 25000000 for inventories AUXILIARY ENTERPRISES The Auxiliary Enterprises Account ended the fiscal year on June 30 1962 with a surplus of 36182218 after providing the necessary reserves of 8395102 for unearned income 18157000 for dormitory deposits 8401793 for repairs and replacements 847868 for liquidation of out standing purchase orders and 25497745 for inventories DIVISION OF CONTINUING EDUCATION The Division of Continuing Education ended the fiscal year on June 30 1962 with available surplus of 10333997 after providing reserve of 542393 to cover outstanding purchase orders and reserving 3541575 for unearned income 15185518 for other reserves and 3057406 for re stricted funds EXPERIMENT STATIONSGENERAL The accounts of the Experiment Station General at the close of the fiscal year on June 30 1962 reflected a cash surplus of 833783 after providing the necessary reserve of 98964 for accounts payable FINANCIAL CONDITION BRANCH EXPERIMENT STATIONS This activity covering operations of three substations at Calhoun Midville and Americus had a surplus of 3333679 on June 30 1962 after providing reserve of 71130 for plant additions and improvements and 3429133 for purchase orders outstanding and 481657 for restricted funds1149 UNIVERSITY SYSTEM OF GEORGIA UNIVERSITY OF GEORGIA ATHENS COLLEGE EXPERIMENT STATION The accounts of the College Experiment Station reflected a surplus of 1693982 on June 30 1962 after providing reserve of 323966 to cover outstanding purchase orders and reserving 19224009 for restricted funds and 2021929 for plant additions and improvements OPERATING ACCOUNTS AVAILABLE INCOME AND OPERATING COSTS Income receipts of the six funds referred to in the foregoing summary of financial condition amounted to 1818975940 and consisted of 862513000 allotments by the Regents 4752502 income from Public Trust Funds 15104409 Grants from the U S Government 285475220 gifts for restricted purposes 253799223 student fees 202352822 sales and services 171937242 from Dormitories and dining halls and 100965262 from printing department university stores and other sources transfers of 25758412 from other spending units of the State Government less transfers of 103682152 to other funds of the University These receipts are distributed by funds as follows Educational and General Fund1265549027 Auxiliary Enterprises 200712519 Division of Continuing Education135743647 Experiment StationsGeneral 4944831 Branch Experiment Stations 45289572 College Experiment Station 166736344 1818975940 Analysis of income receipts by funds and by source of income will be found on pages 35 through 48 of the unit report The 1818975940 income provided and the 478547864 cash balance at the beginning of the period made 2297523804 funds available with which to meet operating costs in the year 1555375131 of the available funds was expended for operating expenses and 198988800 paid for land buildings improvements and equipment leaving cash balance on hand June 30 1962 of 5431598731150 UNIVERSITY SYSTEM OF GEORGIA UNIVERSITY OF GEORGIA ATHENS Cost payments for the year are distributed to the various funds as follows Educational and General Expense1029857331 Outlay 193364694 1223222025 Auxiliary Enterprises Expense 177629890 Division of Continuing Education Expense 140144489 Experiment StationsGeneral Expense 5164259 Branch Experiment Stations Expense 42040432 Outlay 295152 42335584 College Experiment Station Expense 160538730 Outlay 5328954 165867684 Total 1754363931 COMPARISON OF OPERATING COSTS Expenditures for the operating costs of all activities at the University the past year are compared in the following statement with the previous years cost payments YEAR ENDED JUNE 30 BY ACTIVITY 1962 1961 UNIVERSITY OF GEORGIAATHENS EDUCATIONAL AND GENERAL Administration and General 66464898 63261935 Student Welfare 20044108 16406622 PlantMaintenance 125082023 107444701 PlantOutlay 193364694 145578903 Library 49669980 43673691 Instruction 468821231 410467807 Activities Related to Inst 5177303 4842926 Research 210167020 168544313 Extension 65257331 50967067 Restricted Funds 19173437 15621274 Total Educational and General1223222025 10268092391151 UNIVERSITY SYSTEM OF GEORGIA UNIVERSITY OF GEORGIA ATHENS YEAR ENDED JUNE 30 BY ACTIVITY Contd 1962 AUXILIARY ENTERPRISES Dormitories 44947728 Dining Halls 63312265 Dormitories and Dining HallsGeneral 21930520 Printing Department 20123218 Student HealthInfirmary 13596703 Book Store and Student Union 13374569 University Theatre 344887 1961 35391355 55424828 16633757 15236884 11967927 12236615 177629890 146891366 DIVISION OF CONTINUING EDUCATION Administration 10476184 10041046 Communications 23997420 24706733 Evaluation Service 1588796 1451914 Extension Classes 14049127 12324818 Conferences and Institutes 14017675 11820204 Gift Shop 2584436 2372706 Instruction Service 4432539 Home Study 3745729 3628430 Outdoor Recreation 538952 642102 WXGATV 2842448 Albany Center 3135725 2986083 Gainesville Center 1298510 1175696 Marietta Center 5714157 3554461 Rome Center 1178868 1213390 Waycross Center 3187608 3188128 Continuing EducationRooms 17397379 16586376 Continuing EducationFood 24170162 23459403 Liberal StudiesFord Adult Education 2226955 General 1806513 1954635 Basic Issues Prog 734653 U S Dept Health Ed and WelfareMedia 417202 554675 US Dept Health ServiceTeach Asst 124685 Plant Operations 5035990 5830251 Total Div of Continuing Education 140144489 132048275 EXPERIMENT STATIONSGENERAL Administration and General 5164259 5130950 Total Exp StationsGeneral 5164259 51309501152 UNIVERSITY SYSTEM OF GEORGIA UNIVERSITY OF GEORGIA ATHENS YEAR ENDED JUNE 30 BY ACTIVITY Contd 1962 1961 BRANCH EXPERIMENT STATIONS Administration and General 5408433 5537698 Americus Nurseries and Branches 36631999 35392007 PlantOutlay 295152 1431142 Total Branch Experiment Stations 42335584 42360847 COLLEGE EXPERIMENT STATION Administration and General 4066265 3632329 Plant MaintenanceGeneral 2937503 2928396 Research 115382124 101255678 Services Related to Research 38152838 36835074 PlantOutlay 5328954 3961162 Total College Experiment Stations 165867684 148612639 Total Cost PaymentsUniv of Ga Athens1754363931 1501853316 GEORGIA EXPERIMENT STATION EXPERIMENT GA Business Office 1587471 1503750 Directors Office 1979265 1830764 General Institution 5905353 5368151 Physical Plant 7924048 7243495 Library 1794263 1849023 Research 155747800 147682018 PlantOutlay 732220 2868019 Total Cost PaymentsGa Exp Station 175670420 168345220 GEORGIA COASTAL PLAIN EXPERIMENT STATION TIFTON GA Administration and General 6823101 5947589 Plant Operations and Improvements 6089429 6559250 Library 1433572 1192932 Agricultural Engineering 2125406 1682854 Agronomy 5427164 4932811 Animal Husbandry 14158825 12126870 Animal Pathology 8622851 7015348 Apiculture 408790 151657 Plant Pathology 1789164 1580217 Dairy 2961282 2938384 Entomology 1140000 831459 Forage and Pasture 1628764 1923765 Grass Breeding 2147617 1669401 Horticulture 7213050 6077042 1153 UNIVERSITY SYSTEM OF GEORGIA UNIVERSITY OF GEORGIA ATHENS YEAR ENDED JUNE 30 BY ACTIVITY Contd 1962 1961 GEORGIA COASTAL PLAIN EXPERIMENT STATIONTifton Ga Contd Range Grazing 2359684 1976143 Shade Tobacco 3466166 3525934 Soils 1969762 2054480 Tidewater Station 236267 Tobacco 1436090 1655996 TobaccoBlank Shank 3654078 Turf 393360 491406 PlantOutlay 3611235 Total Cost PaymentsGa Coastal Plain Experiment Station 78859390 64569805 AGRICULTURAL EXTENSION SERVICE Administration 16371400 15988256 Information 16854916 14611749 County Operations 280253803 267703274 Home Economics 11363194 9497543 Agriculture Production Development 48926456 49274648 Agriculture Marketing 10666495 4H Club WorkYouth Program 14809612 15672882 Public Affairs 1998534 Entomology Survey 1019964 959227 Cotton Utilization 3889664 Economics and Marketing 930000 1477929 MarketingVarious 11313597 Special Cow Testing 1197290 Peanut Production and Mechanization 144228 4H Club Projects 39722615 30501862 Total Cost PaymentsAg Ext Ser 448148171 417000967 Total Cost Payments2457041912 2151769308 BY OBJECT Personal Services1544560077 1376218966 Travel Expense 52523227 48941753 Supplies Materials 237663759 215956100 Communication 16617433 14746771 Heat Light Power Water 54556830 50524569 Printing Publications 21994442 17390302 Repairs 33218842 27073483 Rents 11619896 138984911154 UNIVERSITY SYSTEM OF GEORGIA UNIVERSITY OF GEORGIA ATHENS YEAR ENDED JUNE 30 BY OBJECT Contd 19M 1961 Insurance and Bonding 24789103 26018104 Pensions 27880737 24926732 Equipment 118429353 98869434 Miscellaneous 103657506 79774378 Total Expense Payments2247511205 1994339083 Outlay Land Bldgs Improvements 180863767 122309144 Equipment 28666940 35121081 Total Cost Payments2457041912 2151769308 Number of Employees on Payroll at end of Payroll Period 2898 2865 Average Student Enrollment Fall Quarter 8647 7538 Winter Quarter 8275 7156 Spring Quarter 7934 6847 AverageRegular 8285 7180 Summer School 3988 3501 Cost PaymentsRegular Term Fall Winter Spring Quarters Educational and General Expense1029857331 881230336 Less Summer School Cost 28156746 23298422 1001700585 857931914 Auxiliary EnterprisesExpense 177629890 146891366 1179330475 1004823280 Educational and GeneralOutlay 193364694 145578903 Total Cost PaymentsRegular Term1372695169 1150402183 Annual Student Per Capita Cost Based on Educational and General Fund and Auxiliary Enterprises Cost Expense 142345 139949 Outlay 23339 20276 165684 1602251155 UNIVERSITY SYSTEM OF GEORGIA UNIVERSITY OF GEORGIA ATHENS PUBLIC TRUST FUNDS Public Trust Funds consist of Student Loan Funds and Endowment or nonexpendable funds Receipts of Student Loan Funds and Endowment Funds in the year ended June 30 1962 were 28727177 from investments realized 38630760 income of trusts and 2722144 gifts for principal and total of 70080081 which with a cash balance of 21706235 on hand at the beginning of the period made a total of 91786316 to be accounted for From the 91786316 to be accounted for 5123636 was transferred to State spending units and 284850 to other Public Trust Funds in accord ance with trust agreements leaving net of 86377830 Of the 86377830 net funds 65344785 was reinvested 569944 was expended for objects and expense of trusts and a balance of 20463101 re mained on hand June 30 1962 Student Loan Funds on June 30 1962 was invested as follows Stocks and Bonds 34847200 BuildingsUniversity of Georgia 16580959 BuildingsNorth Georgia College Dahlonega 2462304 Fraternity Homes 791625 Catholic Student Center 821202 Savings Account 344805 Student Notes 129859002 Total InvestmentsLoan Funds185707097 Cash on Hand and in Bank For Loans to Students 3322254 For Investment 6574330 195603681 Endowment Funds held on June 30 1962 totaled 288027684 consist ing of 274461167 invested as shown below and 10566517 cash balance on hand1156 UNIVERSITY SYSTEM OF GEORGIA UNIVERSITY OF GEORGIA ATHENS Stocks and Bonds205398041 BuildingsUniversity of Georgia 71505829 Real Estate 100000 Savings Account 457297 Total InvestmentsEndowment Funds277461167 Cash on Hand and in Bank For Objects of Trust 5311834 For Investment 5254683 288027684 The investment of Public Trust Funds in buildings of the University of Georgia and other units of the University System of Georgia as well as Fraternity Homes is being liquidated under an amortization plan as shown on schedules in the unit report In the year ended June 30 1962 2177228 of Loan Funds was transferred to the Educational and General Fund of the University to be used for scholar ships awards and endowment income in accordance with trust indentures and resolution adopted by the Regents of the University System at the March 11 1953 meeting as follows Therefore upon the recommendation of the Committee on Loan Funds with motion by Regent John J McDonough variously seconded and un animously adopted it was Resolved That the Board of Regents of the University System of Georgia shall and it does hereby authorize 1800000 to be deducted from trust funds of the University of Georgia which are unrestricted as to loans or scholar ships and used for the purpose of establishing at the University one hundred annual scholarships in the amount of 18000 each for Georgia Residents and authorize the details of the scholarships to be worked out under the direction of the President of the University of Georgia Resolved Further That the Board of Regents shall and it does hereby authorize the balance of the trust funds of the University of Georgia which are unrestricted as to loans or scholarships to be invested and the income therefrom used for similar scholarships The balance in this fund will be approximately 62700000 Resolved Further That the Board of Regents shall and it does hereby authorize the University of Georgia to change its regulations governing its loan funds so that the maximum loan to any student at the University of Georgia shall be limited to fees room and board and so that the minimum1157 UNIVERSITY SYSTEM OF GEORGIA UNIVERSITY OF GEORGIA ATHENS rate of interest on such loans shall be two per cent and the maximum rate shall be five per cent with every effort to standardize at three per cent for the present Resolved Further That the Board of Regents shall and it does hereby authorize and direct Deputy Assistant Attorney General G Arthur Howell Jr to secure a court order on the Mitchell Fund at the University of Georgia similar to the court order secured by Vanderbilt University in Tennessee Resolved Further That the Board of Regents shall and it does hereby authorize the Loan Fund Committee to continue and complete the work for which it was established PRIVATE TRUST AND AGENCY FUNDS Private Trust and Agency Funds being administered on June 30 1962 amounted to 63575441 of which 32807963 was for student organi zations and others 15637558 U S Withholding taxes to be remitted to the Director of Internal Revenue 5920223 contributions for remittance to the Teacher Retirement System 1770 contributions to be remitted to the Employees Retirement System 6720831 Social Security contributions to be remitted to the Employees Retirement System and 2487096 State of Georgia Income Tax to be remitted to the Department of Revenue Income Tax Unit PLANT On June 30 1962 the University of Georgia had an investment of 5837986867 in land buildings and equipment as follows Land 283827352 Buildings 3889704835 Improvements other than Buildings 167835011 Equipment 1241274734 FourH Club Rock Eagle 220314080 Negro FourH Club Dublin 35030855 58379868671158 UNIVERSITY SYSTEM OF GEORGIA UNIVERSITY OF GEORGIA ATHENS These plant fund assets are distributed to the several funds or divisions of the University as follows University of Georgia 4687464408 Branch Experiment Stations 101507592 College Experiment Station 137374098 Georgia Experiment Station 430379383 Coastal Plain Experiment Station 192001392 Agriculture Extension Service 289259994 5837986867 GENERAL All employees in the University System are covered in a blanket surety bond for 10000000 each Detail of bond will be found in report covering examination of the Regents Office of the University System of Georgia All receipts disclosed by examination have been accounted for and expendi tures for the period under review were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the officials and staff of the University of Georgia for the cooperation and assistance given the State Auditors office during this examination and throughout the year 1159 UNIVERSITY SYSTEM OF GEORGIA UNIVERSITY OF GEORGIA ATHENS GEORGIA EXPERIMENT STATIONEXPERIMENT CURRENT BALANCE SHEET JUNE 30 1962 ASSETS CURRENT ASSETS Available Cash Budget Funds 12490349 Escrow Funds 240000 Accounts Receivable State of GaDept of Agri 606800 USDA 282500 Natl Science Foundation 2170000 FIXED ASSETS Invested in Plant Land Buildings Improvements Other Than Bldgs Equipment Total Assets 12730349 3059300 15789649 164217094 122394165 6901882 136866242 430379383 446169032 LIABILITIES RESERVES SURPLUS LIABILITIES None Reported RESERVES For Southern Piedmont Exp Station 5 871 62 For Commercial Funds for Research 2028546 For Seed Revolving Fund 5 647 40 For Escrow Funds 240000 For Plant Improvements 7000262 For Eatonton Area Restricted Funds 1670525 SURPLUS Invested in Plant430379383 For Operations 3698414 120912 35 4 340 77797 4 461 690 321160 UNIVERSITY SYSTEM OF GEORGIA UNIVERSITY OF GEORGIA ATHENS GEORGIA EXPERIMENT STATIONEXPERIMENT SUMMARY FINANCIAL CONDITION The Georgia Experiment Station at Experiment Georgia ended the fiscal year on June 30 1962 with a surplus of 3698414 after providing re serves of 240000 for funds held in escrow 7000262 for plant additions and improvements 2028546 for commercial fund projects and 2822427 for other restricted funds AVAILABLE INCOME AND OPERATING COSTS Income receipts in the fiscal year ended June 30 1962 were 179110353 of which 56572152 was State aid 101905400 from U S Government grants 4178717 donations for research 16044084 earnings from sales rents and other sources and 410000 transferred from Branch Experiment Station The 179110353 income together with the cash balance of 9050416 on hand at the beginning of the fiscal year made a total of 188160769 available 174938200 of the available funds was expended in the year for current operating expenses 732220 was paid for new buildings and improvements and 12490349 remained on hand June 30 1962 the end of the fiscal year COMPARISON OF OPERATING COSTS Expenditures for the past three years are compared in the following statement 1161 UNIVERSITY SYSTEM OF GEORGIA UNIVERSITY OF GEORGIA ATHENS GEORGIA EXPERIMENT STATIONEXPERIMENT YEAR ENDED JUNE 30 BY ACTIVITY 1960 1961 1962 Administration 8332934 8702665 9479089 Plant 13526743 10111514 8649268 Library 1728539 1849023 1794263 Research141332099 147682018 155747800 Total Cost Payments1 649 20315 1 683 452 20 SI 756 704 20 BY OBJECT EXPENSE Personal Services1149 943 31 1 227 548 63 1 305199 71 Travel Expense 2957598 3799798 2943138 Supplies Materials 18633433 18031434 17945830 Communications 1011661 941782 995724 Heat Lights Power Water 2116416 2197682 2061430 Printing and Publicity 678079 610921 795048 Repairs 3272992 2085570 2035270 Rents 1641246 1614907 2462221 Insurance Bonding 1518711 1265187 1578867 PensionsSocial Security 2221717 2552719 2619296 Equipment 9541566 9561915 10273606 Miscellaneous 45306 60423 707799 Total Expense Payments1 586 330 56 1 654 77201 1 749 382 00 OUTLAY Land Bldgs Improvements 60 562 62 28128 75 7 322 20 Equipment 230997 55144 Total Cost Payments164920315 168345220 175670420 Number of Employees on Payroll June 30 194 199 188 GENERAL The Georgia Experiment Station is operated in cooperation with and under the supervision of the Division of Experiment Stations of the U S Depart ment of Agriculture for the purpose of agricultural research1162 UNIVERSITY SYSTEM OF GEORGIA UNIVERSITY OF GEORGIA ATHENS GEORGIA EXPERIMENT STATIONEXPERIMENT The Station used purchase orders of the State Purchasing Department for purchases made from State funds but does not secure purchase orders for expenditures made from Federal funds citing as authority the following ruling United States Department of Agriculture miscellaneous publication No 515 issued March 1943 revised September 1946 Federal Legislation rulings and regulations affecting the State Agri cultural Experiment Stations Section Use of FederalGrant Funds Responsibility of the State Director Page 34 Last Paragraph While the Experiment Stations may take advantage of State con tracts and the services of State officials in the purchase of supplies and equipment from the FederalGrant funds the Solicitor of the Depart ment of Agriculture under date of December 17 1936 rendered the opinion that It would seem to be obvious that State contract for the purchase of supplies which must necessarily be concerned with and limited in application to expenditures of State funds can have no control over or applicability to expenditures of Federal funds such as all these various funds are by those with whom such funds have been placed in trust for the accomplishment of specified purposes even though such persons may be officers or employees of the State The within report of the Georgia Experiment Station University of Georgia covers the operations of the Station at Experiment Georgia with substations at Blairsville and the project at Eatonton as well as Southern Piedmont Experiment Station Sales Fund1163 UNIVERSITY SYSTEM OF GEORGIA UNIVERSITY OF GEORGIA ATHENS GEORGIA COASTAL PLAIN EXPERIMENT STATION TIFTON CURRENT BALANCE SHEET JUNE 30 1962 ASSETS CURRENT ASSETS Available Cash Budget Funds General 3835020 Restricted 11003700 Plant 2644393 17483113 FIXED ASSETS Invested in Plant Land 22447770 Buildings104620144 Improvements Other Than Bldgs 21 79710 Equipment 62753768 192001392 2 094 84505 LIABILITIES RESERVES SURPLUS LIABILITIES None Reported RESERVES For Restricted Funds 11003700 For Plant Funds 2644393 13648093 SURPLUS Invested in Plant1 920 01392 For Operations 3835020 195836412 2 094 845051164 UNIVERSITY SYSTEM OF GEORGIA UNIVERSITY OF GEORGIA ATHENS GEORGIA COASTAL PLAIN EXPERIMENT STATION TIFTON SUMMARY FINANCIAL CONDITION The Georgia Coastal Plain Experiment Station at Tifton ended the fiscal year on June 30 1962 with a surplus of 3835020 after providing reserves of 11003700 of funds donated for restricted purposes and 2644393 for plant improvement funds AVAILABLE INCOME AND OPERATING COSTS Transfers to the Station in the year ended June 30 1962 were 46700000 from the University of Georgia and 5806100 from the State Department of Agriculture under terms of contracts for animal pathology In addition to the funds received through transfers 6617717 was received in gifts and grants and 24221772 earnings from sales and services making total receipts for the year 83345589 The 83345589 income receipts and the 12996914 cash balance at the beginning of the fiscal year made a total of 96342503 funds available 75248155 of the available funds was expended for the general operating expenses of the Station in the year 3611235 was paid for improvements to the plant and 17483113 remained on hand June 30 1962 the end of the fiscal period under review COMPARISON OF OPERATING COSTS Expenditures for the past three years are compared in the following statement1165 UNIVERSITY SYSTEM OF GEORGIA UNIVERSITY OF GEORGIA ATHENS GEORGIA COASTAL PLAIN EXPERIMENT STATION TIFTON YEAR ENDED JUNE 30 BY ACTIVITY 1960 1961 1962 Administration and General 5757252 5947589 6823101 PlantOperations 5101122 5311590 6089429 PlantImprovements 5480955 1247660 3611235 Library 1031849 1192932 1433572 Agricultural Engineering 1958022 1682854 2125406 Agronomy 4553369 4932811 5427164 Animal Husbandry 13668155 12126870 14158825 Animal Pathology 6837898 7015348 8622851 Apiculture 408790 Agriculture 360340 151657 Plant Pathology 1483556 1580217 1789164 Dairy 2524921 2938384 2961282 Entomology 647844 831459 1140000 Forage and Pasture 1379463 1923765 1628764 Grass Breeding 1774485 1669401 2147617 Horticulture 6227822 6077042 7213050 Range Grazing 1869046 1976143 2359684 Shade Tobacco 3273094 3525934 3466166 Soils 1829511 2054480 1969762 Tidewater Station 224805 236267 00 Tobacco 1491927 1655996 1436090 TobaccoBlack Shank 3654078 Turf 402931 491406 393360 Total Cost Payments 678 783 67 645 698 05 788 593 90 BY OBJECT EXPENSE Personal Services 38384075 Travel Expense 718196 Supplies Materials 122 56113 Communications 647815 Heat Lights Power Water 1548127 Printing and Publicity 2117 39 Repairs and Alterations 6 846 38 Rents 1024640 Insurance Bonding 998611 Pensions Ret Systems 1274597 Equipment 3885354 Miscellaneous 7 63507 Total Expense Payments 623 97412 392 222 19 8 507 65 112 837 99 8 062 72 15 701 94 1 57404 8 070 38 12 35913 9 037 83 13 099 49 43 937 71 7 810 38 444 949 98 12 284 25 132 79213 11 076 61 17 939 44 1 539 21 9 41618 8 292 55 14020 97 15 534 90 80 855 52 3 779 81 63322145 752481551166 UNIVERSITY SYSTEM OF GEORGIA UNIVERSITY OF GEORGIA ATHENS GEORGIA COASTAL PLAIN EXPERIMENT STATION TIFTON YEAR ENDED JUNE 30 BY OBJECT Contd 1960 1961 1962 OUTLAY Lands Buildings Improvements and Equipment 5480955 1247660 3611235 Total Cost Payments 678 783 67 645 69805 788 593 90 Number of Employees on Payroll June 30 97 92 78 GENERAL The Georgia Coastal Plain Experiment Station serves the southern part of the State in experimental work on plants suitable for farms in the section development of new projects for use of farm and range land in analysis of soils in study of plant diseases and in working for elimination and control of disease as well as work on breeding cattle and grazing facilities working in conjunction with the U S Department of Agriculture in these activities 1167 UNIVERSITY SYSTEM OF GEORGIA UNIVERSITY OF GEORGIA ATHENS AGRICULTURAL EXTENSION SERVICE CURRENT BALANCE SHEET JUNE 30 1962 ASSETS CURRENT ASSETS Available Cash Budget FundsFederal 33 49402 State and Other 274 925 40 308 419 42 Private Trust and Agency Funds Accounts Receivable Air Travel U S Govt Agri Rsch Survey 42500 4182 86 501 74 394 921 16 466 82 395 387 98 FIXED ASSETS Invested in Plant FourH Club Rock Eagle 220314080 Negro FourH Club Dublin 35030855 Equipment 33915059 289259994 328798792 LIABILITIES RESERVES SURPLUS LIABILITIES Accounts Payable Interest on Temp InvestmentsDue to V S Government 369407 Persian Rug Co Carpets 576375 RESERVES Cow Testing 87970 Ga Crop Improvement Assn 20081 Visual Aid 841603 Corn Meal Enrichment 66110 Ga Commod Comm for Peanuts 168272 Dept of Agriculture 182708 FourH Club Projects 8371607 Private Trust and Agency Funds 86 50174 Federal FundsVarious 3349402 SURPLUS Invested in Plant 289259994 For Operations 16855089 9 457 82 217 379 27 3 061150 83 3 287 987 92 41168 UNIVERSITY SYSTEM OF GEORGIA UNIVERSITY OF GEORGIA ATHENS AGRICULTURAL EXTENSION SERVICE SUMMARY FINANCIAL CONDITION The Agricultural Extension Service of the University of Georgia at Athens ended the fiscal year on June 30 1962 with a surplus of 16855089 after providing reserves of 8371607 for FourH Club Park Projects 841603 for Visual Aid Program 66110 for Corn Meal Program Funds 8650174 for Private Trust and Agency Funds 459031 for funds reserved for other special purposes and 3349402 for various Federal Funds and re serving 945782 for liquidation of outstanding accounts payable Assets on this date consisted of 39492116 cash in banks and accounts receivable of 46682 AVAILABLE INCOME AND OPERATING COSTS Federal Grants to the Extension Service in the year ended June 30 1962 were 225105135 allotment of State Appropriation funds by the Regents of the University System was 182000000 and 42580017 was received from FourH Club Projects and other sources making total income receipts for the year 449685152 The 449685152 income together with the 29304961 cash balance at the beginning of the fiscal period made a total of 478990113 available 441949719 of the available funds was expended in the year for budget approved items of expense 6198452 was paid for buildings and improve ments and 30841942 remained on hand June 30 1962 the end of the fiscal year1169 UNIVERSITY SYSTEM OF GEORGIA UNIVERSITY OF GEORGIAATHENS AGRICULTURAL EXTENSION SERVICE COMPARISON OF OPERATING COSTS Expenditures of the Agricultural Extension Service for the past three years are compared in the following statement YEAR ENDED JUNE 30 BY ACTIVITY 1960 1961 1962 Administration 11353607 Information 11616782 County Operations260884627 Home Economics 7310673 Agri Production Development 45009546 Agricultural Marketing 4H Club WorkYouth Pro gram 142 54226 Public Affairs Entomology Survey 920489 Cotton Market Educ Service 151753 Cotton Utilization Economics and Marketing 10000 50 Special Cow Testing Peanut Production and Mechanization Consumer Education 16 62892 Egg Marketing 1235430 Dairy Marketing 1528080 Cotton Gin Marketing 9 808 49 Forestry Marketing 1885700 Information and Statistics Marketing 1003167 Seed Marketing 1076971 Corn Meal Enrichment 849770 Visual Aid 164955 Soil Conservation Service 60000 State Dept of Agriculture 519996 Total363469563 FourH Club Projects 26471976 Total Expense Payments3 899 41539 159 882 56 146117 49 2 677 032 74 94 975 43 492 746 48 156728 82 9 59227 11 05914 14 779 29 20 341 92 12 398 99 12127 65 10 45719 19 277 78 1014613 11 477 00 4 496 00 1 35417 3 864 991 05 305 018 62 163 714 00 168 54916 802 53803 113 63194 489 264 56 106 66495 148 09612 19 985 34 10199 64 38896 64 930000 11 972 90 144228 408425556 397 22615 4170 009 67 4 481 481 711170 UNIVERSITY SYSTEM OF GEORGIA UNIVERSITY OF GEORGIA ATHENS AGRICULTURAL EXTENSION SERVICE YEAR ENDED JUNE 30 BY OBJECT 1960 1961 1962 EXPENSE Personal Services3 051 40988 3 551 377 83 3 743 719 99 Travel Expense 51061740 21329739 22497042 Supplies and Materials 191 873 01 196 476 26 22817527 Communications 2016657 1871039 2161298 Heat Lights Water 3234358 3444511 4055024 Printing and Publicity 1466053 4670736 5276955 Repairs Alterations 1399861 1271424 2616320 Rents 46688 54765 82305 Insurance and Bonding 1261682 1277633 1412712 Equipment 2301983 3452686 3921933 I F Youth Exchange 200000 Pension Payments Soc Sec 17 96573 21 77348 23 63840 Miscellaneous 240436 322338 372764 Total Expense Payments3 893 543 20 4146 57628 441949719 OUTLAY Supplies and Materials 102760 495 Repairs 190561 2146984 3790674 Equipment 153230 6200 71712 Insurance and Bonding 125600 183600 176383 Printing and Publicity 5000 3683 Plans and Specifications 6000 Contract2 New Buildings 21 500 00 Social Security 68 Miscellaneous 10000 7050 587219 2343339 6198452 3 899 415 39 4170 009 67 4 481 481 71 Number of Employees on Payroll June 30 831 915 8161171 UNIVERSITY SYSTEM OF GEORGIA UNIVERSITY OF GEORGIA ATHENS AGRICULTURAL EXTENSION SERVICE PRIVATE TRUST AND AGENCY FUNDS Private Trust and Agency Funds held by the Agricultural Extension Service at the close of the fiscal year on June 30 1962 amounted to 8650174 consisting of the following accounts U S Income Tax Withholdings 3735419 Social Security Withholdings 632540 State Retirement 1742000 Federal Retirement 2016964 State Income Tax 523251 8650174 FOURH CLUB PARK PROJECTS At June 30 1962 the Agricultural Extension Service had three FourH Club Projects viz Rock Eagle Project in Putnam County the Negro FourH Club Camp in Laurens County and Camp Wahsega in Lumpkin County The income from Camp Wahsega comes from FourH Club summer camp fees and various groups GENERAL In the period covered by this report expenditures amounting to 127237146 were made by the various counties of the State as County NonOffset items directly to employees in Agricultural Extension Service and were shown on the books as receipts and payments for the fiscal year ended June 30 1962 for accounting purposes These funds were not received or disbursed by the Comptroller of the University and therefore have not been included in this report1173 UNIVERSITY SYSTEM GEORGIA INSTITUTE OF TECHNOLOGY ATLANTA1174 UNIVERSITY SYSTEM OF GEORGIA GEORGIA INSTITUTE OF TECHNOLOGY ATLANTA RECEIPTS 1962 1961 INCOME FROM STATE REVENUE ALLOTMENTS Transfers Other Spending UnitsI 559042026 476009705 Transfers from Public Trust Funds 54 829 77 148 87206 Revenues Retained Grants from Counties and Cities 5000000 5000400 Donations 95275153 115523236 Rents 7223885 8361611 Interest Earned 5897124 12993382 Earnings Educational Services 856318450 851122956 Total Income Receipts1534239615 1483898496 NONINCOME Public Trust Funds Income from Investment 17733257 23629012 Gifts for Principal 10949159 6942881 investments 28687764 28161133 Transfers Other Trust Funds 142425 122207 Transfers to College Income 53 829 77 148 62206 Private Trust Funds 170195326 163890376 Total NonIncome Receipts2 223 249 54 2 078 834 03 CASH BALANCES JULY 1st Budget Funds 684371857 807539968 Public Trust Funds 18492110 21969062 Private Trust Funds 81641583 68383864 Total Cash Balances 784505550 897892894 Totals 2541070119 25896747931175 UNIVERSITY SYSTEM OF GEORGIA GEORGIA INSTITUTE OF TECHNOLOGY ATLANTA PAYMENTS 1962 1961 EXPENSE Personal Services1035542616 942528786 Travel 19213211 17873236 Supplies Materials 111140498 124064056 Communication 13279791 12331258 Heat Light Power Water 30935842 33567936 Publications Printing 8123943 8317542 Repairs 11086649 6974354 Rents 46493434 36353250 Insurance 18836227 16934193 Pensions Benefits 19624824 18522367 Equipment 62619615 61627714 Miscellaneous 42514223 40127401 Total Expense Payments1419410873 1319222093 OUTLAYS Lands Improvements Personal Services 17093687 22737638 Supplies Materials 12046723 11281159 Communication 24168 Publications Printing 26956 41400 Repairs 153875 2277544 Contracts 229584511 238482156 Miscellaneous 1772 83788 Equipment 24519783 12916661 Total Outlay Payments 283427307 287844514 Total Cost Paymentsl1702838180 1607066607 NONCOST Public Trust Funds Investments 44572611 47469979 Private Trust Funds 164437315 150632657 Total NonCost Payments 209009926 198102636 CASH BALANCES JUNE 30th Budget Funds 515773292 684371857 Public Trust Funds 26049127 18492110 Private Trust Funds 87399594 81641583 Total Cash Balances 629222013 784505550 Totals2541070119 25896747931176 UNIVERSITY SYSTEM OF GEORGIA GEORGIA INSTITUTE OF TECHNOLOGY ATLANTA CURRENT BALANCE SHEET JUNE 30 1962 ASSETS CURRENT ASSETS AVAILABLE CASH Education and General Plant Funds Auxiliary Enterprises Public Trust Funds Private Trust or Agency Funds INVESTMENTS Education and General Plant Funds Auxiliary Enterprises Public Trust Funds Private Trust or Agency Funds 7185547 35491311 5920944 13458106 109407397 190000000 335000000 25000000 168790437 10000 88638795 718800437 ACCOUNTS RECEIVABLE Education and General Veterans Admin 97900 GTRIResearch Projects 14801782 Other Research12152222 Ga Tech Foundation 9280145 Miscellaneous 1720979 Auxiliary Enterprises Veterans Administration Plant Fund University System Bldg Auth STORE INVENTORIES Auxiliary Enterprises Book Store Dining Hall 38053028 1200 10023331 48077559 21049019 503394 21552413 877069204 Note Records at Ga Tech indicate a net investment of 3574566596 in the Physical Plant at June 30 1962 WGST Funds on deposit in banks and invested in U S Bonds not included1177 UNIVERSITY SYSTEM OF GEORGIA GEORGIA INSTITUTE OF TECHNOLOGY ATLANTA CURRENT BALANCE SHEET JUNE 30 1962 LIABILITIES RESERVES AND SURPLUS CURRENT LIABILITIES ACCOUNTS PAYABLE Education and General 4550187 Auxiliary Enterprises 918160 5468347 PURCHASE ORDERS OUTSTANDING Education and General21966469 Auxiliary Enterprises 227719 22194188 S 27662535 RESERVES EDUCATION AND GENERAL Restricted FundsRegular75784354 Restricted FundsStuAid20669446 Unearned Income32324353 128778153 PLANT FUNDS FOR IMPROVEMENTS 3095 320 20 AUXILIARY ENTERPRISES Unearned Income 3151740 Stores Inventories21552413 For Infirmary 14407971 39112124 PUBLIC TRUST FUNDS Fund Balances 182248543 PRIVATE TRUST OR AGENCY FUNDS Fund Balances 109417397 769088237 SURPLUS FOR OPERATIONS Education and General General47720668 Sou Tech Institute 11395538 EngrExperiment Station20827560 79943766 Auxiliary Enterprises 374666 80318432 8770692041178 UNIVERSITY SYSTEM OF GEORGIA GEORGIA INSTITUTE OF TECHNOLOGY ATLANTA SUMMARY FINANCIAL CONDITIONBUDGET FUNDS EDUCATIONAL AND GENERAL The Georgia Institute of Technology Atlanta ended the fiscal year on June 30 1962 with a surplus of 79943766 in its educational and general fund after providing the necessary reserve of 26516656 to cover accounts payable and purchase orders outstanding and reserving 309532020 for plant additions and improvements 96453800 for restricted funds and 32324353 for unearned income Assets on this date consisted of 496694236 cash on hand in banks and invested in Time Deposits and U S Bonds and 48076359 in accounts receivable AUXILIARY ENTERPRISES Surplus available for operation of the dormitories dining halls and other auxiliary enterprises on June 30 1962 was 374666 after reserves of 1145879 had been provided for accounts payable and purchase orders out standing 21552413 for stores inventory 3151740 for unearned income and 14407971 for infirmary Assets on this date consisted of 19079056 cash on hand in bank and invested in Time Deposits 1200 in accounts receivable and 21552413 invested in stores inventories OPERATING ACCOUNTSEDUCATIONAL AND GENERAL INCLUDES PLANT FUNDS AVAILABLE INCOME AND OPERATING COSTS Allotments to the Georgia Institute of Technology by the Regents of the University System of Georgia in the fiscal year ended June 30 1962 were 399700000 for general operations 40900000 for Southern Technical Institute 81700000 for research engineering and experiment station and 32470000 for additions and improvements to plant making total allot ments for the year of 554770000 Income from tuition and fees in the year was 336787193 research in come 306831848 and 149277594 income from other sources and inter fund transfers which with the allotments from the Regents made total receipts for education and general fund purposes 13476666351179 UNIVERSITY SYSTEM OF GEORGIA GEORGIA INSTITUTE OF TECHNOLOGY ATLANTA From the 1347666635 total income 10530950 was transferred to Public Trust Funds leaving net income in the amount of 1337135685 The 1337135685 net income and the 648069501 balance on hand at the beginning of the period made a total of 1985205186 available with which to meet expenditures approved on budget for the year ended June 30 1962 1205083643 of the available funds was expended for current operating expenses 283427307 was paid for land buildings improvements and equip ment and 496694236 remained on hand June 30 1962 the end of the fiscal year OPERATING ACCOUNTSAUXILIARY ENTERPRISES AVAILABLE INCOME AND OPERATING COSTS Earnings from dormitories and apartment rentals were 61350204 in the year ended June 30 1962 70257523 was received from dining halls 26398768 from the College Inn net sales 5423889 from property rentals 11149762 from military uniforms and 47575723 from other sources making a total of 222155869 From the 222155869 received 25051939 was transferred to the Educational and General Fund for plant improvements leaving net income of 197103930 The 197103930 net income and the 36302356 balance on hand at the beginning of the fiscal year made a total of 233406286 available for operat ing the auxiliary enterprises in the period under review 214327230 of the available funds was expended for operation of the auxiliary enterprises in the year including 19312179 deposited in the Sinking Fund as rent on dormitories and apartments built on the campus in accordance with the terms of Trust Indenture and 19079056 remained on hand June 30 1962 The 19312179 paid as rent to the Trustee Account together with other receipts and payments handled through that account are covered in a separate report1180 UNIVERSITY SYSTEM OF GEORGIA GEORGIA INSTITUTE OF TECHNOLOGY ATLANTA COMPARISON OF OPERATING COSTS Expenditures for the Educational and General Activities and the Auxiliary Enterprises the past two years are compared in the statement following YEAR ENDED JUNE 30 BY ACTIVITY 1962 1961 EDUCATION AND GENERAL EXPENSE Administration 79846033 68215752 Student Welfare 9416385 8236929 Instruction 407172505 363078435 Academic Research 29456534 10736673 Extension Division 467 507 58 413 692 42 Libraries 38212483 32038520 Plant Operations 120140543 98605223 Student AidRestricted Funds 34234692 38333357 7 652 299 33 6 606 141 31 Southern Technical Institute 68217073 53870519 Engineering Experiment Station 3 716 366 37 3 96913708 12 050 836 43 11 113 983 58 OUTLAY Plant Improvements 283427307 287844514 14 885 109 50 13 992 428 72 AUXILIARY ENTERPRISES EXPENSE General Administration 5921125 5466221 Dining Hall 71436209 78558950 Dormitories and Apartments 881 099 46 777 73699 Other Rental Property 24 60419 2711070 Infirmary 18186266 16839442 College Inn 16812577 15428475 Military Uniforms 11400688 11045878 214327230 207823735 Total Cost Payments 17028 381 80 16070 666 07 1181 UNIVERSITY SYSTEM OF GEORGIA GEORGIA INSTITUTE OF TECHNOLOGY ATLANTA YEAR ENDED JUNE 30 BY OBJECT 1962 1961 EXPENSE Personal Services1035542616 942528786 Travel Expense 19213211 17873236 Supplies Materials 111140498 124064056 Communication 13279791 12331258 Heat Lights Power Water 30935842 33567936 Printing Publications 8123943 8317542 Repairs 11086649 6974354 Rents 46493434 36353250 Insurance Bonding 18836227 16934193 Pensions Ret and Soc Sec 19624824 18522367 Equipment 62619615 61627714 Miscellaneous 42514223 40127401 Total Expense Payments1419410873 1319222093 OUTLAY Lands Bldgs Improvements Personal Services 17093687 22737638 Supplies Materials 12046723 11281159 Communication 241 68 Printing Publicity 26956 41400 Repairs 153875 2277544 Contracts Purchases 229584511 238482156 Equipment 24519783 12916661 Miscellaneous 1772 83788 Total Outlay Payments 2 83427307 2 878 44514 Total Cost Payments1702838180 1607066607 Number of Employees on Payroll June 30 1970 1938 Average Enrollment Regular Term General College Extension Division Southern Tech Institute 5454 5398 1325 1335 821 750 1182 UNIVERSITY SYSTEM OF GEORGIA GEORGIA INSTITUTE OF TECHNOLOGY ATLANTA YEAR ENDED JUNE 30 BY OBJECT Contd 1962 W61 Cost PaymentsRegular Term Fall Winter and Spring Quarters General College College Expense897102009 789038811 Experiment Station 371636637 396913708 0utlay 283427307 287844514 15 521 659 53 14 737 970 33 Extension Division 46750758 41369242 Southern Tech Institute 76680764 68286776 16 755 974 75 15 834 530 51 Summer School General College 227 672 55 191 989 34 Southern Tech Institute 4473450 4414622 17 028 381 80 16 070 666 07 Annual Student Per Capita Cost General College Expense Experiment Station Outlay Extension Division Southern Tech Institute 1 644 85 1 461 72 681 40 735 30 519 67 533 24 2 845 92 2 730 26 35284 93399 309 88 910 49 GEORGIA TECH RESEARCH INSTITUTE ACCOUNT Included in the unit report in memorandum form only is a summary of an account related to the Georgia Institute of Technology the Georgia Tech Research Institute a nonprofit corporation The income credited to this account is restricted to research by the Engineering Experiment Station of the School and the funds are not included in the operating account or the balance sheet of Tech except that shown as paid to the Georgia Institute of Tech nology in the amount of 205527757 and included in the 306831848 in come for research1183 UNIVERSITY SYSTEM OF GEORGIA GEORGIA INSTITUTE OF TECHNOLOGY ATLANTA In prior periods the Georgia Tech Research Institute contracted for pur chase of a Burroughs 220 Primary System Datatron 220 Group A Equipment and obligated itself to make payments as follows Principal Interest Down Payment March 1959 4846000 Paid Balance of Principal and Interest Payable May 11959 193840 Paid August 11959 193840 Paid November 1 1959 193840 Paid February 1 1960 4846000 193840 Paid May 11960 145380 Paid August 1 1960 145380 Paid November 1 1960 145380 Paid February 1 1961 4846000 145380 Paid May 11961 96920 Paid August 11961 96920 Paid November 1 1961 96920 Paid February 1 1962 4846000 96920 Paid May 11962 48460 Paid August 1 1962 48460 November 1 1962 48460 February 1 1963 4846000 48460 February 1 1964 24230000 None 48460000 1938400 3 Georgia Sales Tax 1453800 Paid 49913800 1938400 Payments to June 30 1962 20837800 1793020 Balance Outstanding 29076000 145380 In the previous fiscal period the Georgia Tech Research Institute con tracted for purchase of additional equipment from Burroughs Group B Equipment and obligated itself to make payments as follows Down Payment August 1959 Balance of Principal and Interest Payable November 12 1959 February 12 1960 May 12 1960 August 12 1960 November 12 1960 February 12 1961 May 12 1961 Principal Interest 1230000 Paid 49200 Paid 49200 Paid 49200 Paid 1230000 49200 Paid 36900 Paid 36900 Paid 36900 Paid 1184 UNIVERSITY SYSTEM OF GEORGIA GEORGIA INSTITUTE OF TECHNOLOGY ATLANTA Principal Interest 1230000 36900 24600 24600 24600 Paid Paid Paid Paid Balance of Principal and Interest Payable Continued August 12 1961 November 12 1961 February 12 1962 May 12 1962 August 12 1962 1230000 24600 Novembers 1962 12300 Februarys 1963 12300 May 12 1963 12300 August 12 1963 1230000 12300 August 12 1964 6150000 12300000 492000 3 Georgia Sales Tax 369000 12669000 492000 Payments to June 30 1962 4059000 418200 Balance Outstanding 8610000 73800 Paid If the Georgia Tech Research Institute were a Department or unit of the State Government it could not legally purchase equipment on a basis that would create a future obligation for payment of principal and interest nor would it have had to pay the Georgia 3 sales tax on the purchase PUBLIC TRUST FUNDS Public Trust Funds held by Georgia Institute of Technology at June 30 1962 amounted to 182248543 and consisted of 13458106 cash on hand and in banks and 168790437 investments Receipts and payments of the trust funds for the year ended June 30 1962 are summarized as follows1185 UNIVERSITY SYSTEM OF GEORGIA GEORGIA INSTITUTE OF TECHNOLOGY ATLANTA RECEIPTS INCOME For Objects of Trust 15867009 Gifts for Principal 10949159 Income for Principal 2404261 24411907 FromGa Tech Restricted Funds 10530950 To Georgia Tech from Income 15913927 NONINCOME Investment Realized 28687764 BALANCE JULY 1 1961 For Income 554335 For Principal 5259688 5814023 53530717 PAYMENTS NONEXPENSE Investments Made BALANCE JUNE 30 1962 For Income 320796 For Principal 13137310 40072611 13458106 53530717 PRIVATE TRUST AND AGENCY FUNDS Private Trust and Agency Funds on hand at the close of the fiscal year on June 30 1962 amounted to 109417397 and these accounts are detailed in the unit report GENERAL All employees of the University System are covered in a blanket surety bond for 10000000 each Detail of bond will be found in report covering examination of the Regents Office of the University System of Georgia All receipts disclosed by examination have been properly accounted for and expenditures for the period under review were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the officials and staff of the Georgia Institute of Technology for the cooperation and assistance given the State Auditors office during this examination and throughout the year 1187 UNIVERSITY SYSTEM GEORGIA STATE COLLEGE ATLANTA1188 UNIVERSITY SYSTEM OF GEORGIA GEORGIA STATE COLLEGE ATLANTA RECEIPTS 1962 1961 INCOME FROM STATE REVENUE ALLOTMENTS Transfers Other Spending Units 1 969 373 92 1 893 50000 Transfers from Public Trust Funds 25000 Revenues Retained Donations 7581334 4662447 Earnings Educational Services 77472214 56194496 Interest 3239109 3706802 Grants Counties and Cities 2500000 2500000 Rents onProperty 5608286 5434569 Total Income Receipts2933 633 35 2 61848314 NONINCOME Private Trust Funds 11454129 11522356 CASH BALANCES JULY 1st Budget Funds 130111478 113095654 Private Trust Funds 6405267 5491458 Totals441334209 391957782UNIVERSITY SYSTEM OF GEORGIA GEORGIA STATE COLLEGE ATLANTA 1189 PAYMENTS 1962 1961 EXPENSE Personal Services 210595763 191436800 Travel 1959477 1876307 Supplies Materials 7278694 7393740 Communication 2187573 1872139 Heat Light Power Water 4325956 4194321 Publications Printing 2748022 2081507 Repairs 1141325 1448067 Rents 2988703 2827604 Insurance 2629088 2467971 Pensions Benefits 4026817 3763883 Equipment 13420869 13031604 Miscellaneous 2508877 2006064 Total Expense Payments255811164 234400007 OUTLAY Lands Buildings Personal Services 1102236 13000 21 Supplies Materials 3889017 343998 Printing Publicity 3626 Rents 120 50 Contracts 36271684 6425991 Equipment 1918758 2362473 NONCOST Private Trust Funds 12919087 10608547 CASH BALANCES JUNE 30th Budget Funds 124466278 130111478 Private Trust Funds 4940309 6405267 Totals441334209 3919577821190 UNIVERSITY SYSTEM OF GEORGIA GEORGIA STATE COLLEGE ATLANTA CURRENT BALANCE SHEET JUNE 30 1962 ASSETS CASH ASSETS Available Cash Educational and General General Operations 40176685 Restricted Funds 3615590 Plant Funds 38172867 81965142 Auxiliary Enterprises 27484541 Agency Funds 4940309 114389992 InvestmentsU S Securities Educ and Gen Plant Funds Advance Deposits Educational and General U S Supt of Documents Accounts Receivable Educational and General General Operations Restricted Funds Auxiliary Enterprises OTHER ASSETS Auxiliary Enterprises Stores Inventories 121050 128585 2496 35 3193 15000000 16595 2 52828 3771203 1334306181191 UNIVERSITY SYSTEM OF GEORGIA GEORGIA STATE COLLEGE ATLANTA CURRENT BALANCE SHEET JUNE 30 1962 LIABILITIES RESERVES SURPLUS CASH LIABILITIES Accounts Payable Educational and General 167200 Auxiliary Enterprises 712792 879992 RESERVES Educational and General Purchase Orders Outstanding 956406 Unearned Income 12805845 Restricted Funds Scholarships 1032178 Restricted Funds Other 2711997 3744175 For Plant Improvements 531 728 67 706 792 93 Auxiliary Enterprises Reserves for Stores Inventories 37 71203 Agency Funds Student Activities 4750333 Other 189976 4940309 SURPLUS Educational and General 26384879 Auxiliary Enterprises Stores and Refectory 19095419 Office Rental Fund 7679523 26774942 53159821 1334 306181192 UNIVERSITY SYSTEM OF GEORGIA GEORGIA STATE COLLEGE ATLANTA SUMMARY FINANCIAL CONDITION EDUCATIONAL AND GENERAL The Georgia State College Atlanta ended the fiscal year on June 30 1962 with a surplus of 26384879 in educational and general funds after providing the necessary reserve of 1123606 to cover accounts payable and purchase orders outstanding and reserving 12805845 for unearned income 3744175 for restricted funds and 53172867 for additions and improvements to plant AUXILIARY ENTERPRISES Surplus available for operation and maintenance of the auxiliary enter prises at the College on June 30 1962 was 26774942 after making provision for liquidation of 712792 accounts payable OPERATING ACCOUNTSEDUCATIONAL AND GENERAL AVAILABLE INCOME AND OPERATING COSTS Income with which to meet the years educational and general operating expenses amounted to 295537081 and was provided by allotment made to the Unit by the Regents of the University System in the amount of 196466700 earnings from tuition fees and other sources of 87109689 235346 transfer from Department of Public Health 235346 transfer from State Department of Education and transfer of 11490000 from the auxiliary enterprises account The 295537081 income together with the 98247223 cash balance at the beginning of the period made a total of 393784304 available with which to meet educational and general costs in the year 253605196 of the available funds was expended for educational and general operating expenses 43197371 was paid for plant improvements and land purchases and 96981737 remained on hand June 30 1962 the end of the fiscal year OPERATING ACCOUNTSAUXILIARY ENTERPRISES AVAILABLE INCOME AND OPERATING COSTS Income of the auxiliary enterprises for the year was 5548836 from rentals 2141553 from book store net sales 748065 from refectory net sales and 877800 from interest on U S Bonds and time deposits making a total of 93162541193 UNIVERSITY SYSTEM OF GEORGIA GEORGIA STATE COLLEGE ATLANTA The 9316254 net income receipts and the cash balance of 31864255 at the beginning of the fiscal year made total funds of 41180509 of which 11490000 was transferred to the Educational and General Fund for plant improvements leaving 29690509 available 2205968 of the available funds was expended for current operating expenses of the auxiliary enterprises in the year and 27484541 remained on hand June 30 1962 COMPARISON OF OPERATING COSTS Expenditures for all activities at the College for the past three years are compared in the statement following YEAR ENDED JUNE 30 BY ACTIVITY 1962 1961 1960 EDUCATIONAL AND GENERAL Administration 35805927 33431737 29334619 Student Welfare 87102 78 85 69103 74030 83 Plant Operations 27009450 26591201 23701994 Library 22170002 19245598 19938773 Instruction 145324626 130509691 125155160 Research 12059283 11705625 7139116 Extension and Public Service 15 25708 12 89519 9 74341 Scholarships 935023 838214 903676 Other 68499 Plant Improvements 43197371 10432483 28412070 2 968 025 67 2 426131 71 2 429 628 32 AUXILIARY ENTERPRISES Office Building Rental 982965 881141 859682 Bookstore 1075720 1172767 965175 Refectory 147283 165411 146088 22 059 68 22 19319 19 709 45 Total Cost Payments299008535 244832490 244933777 BY OBJECT EXPENSE Personal Services2105 95763 1 914 368 00 1 775408 81 Travel Expense 1959577 1876307 1713141 Supplies Material 7278694 7393740 7921828 Communication 2187573 1872139 1936241 Heat Light Power Water 4325956 4194321 4470052 Printing Publicity 2748022 2081507 2656007 Repair 1141325 1448067 975646 Rents 2988703 2827604 17324391194 UNIVERSITY SYSTEM OF GEORGIA GEORGIA STATE COLLEGE ATLANTA YEAR ENDED JUNE 30 BY OBJECT Contd 1962 1961 I960 EXPENSE Contd Insurance 2629088 2467971 2386878 Pensions Social Security 4026817 3763883 3483501 Equipment 13420869 13031604 9959178 Miscellaneous 2508877 2006064 1745915 Total Expense255811164 234400007 216521707 OUTLAY Lands Bldg Improvements 41278613 8070010 26302560 Equipment 1918758 2362473 2109510 Total Outlay 43197371 10432483 28412070 Total Cost Payments2 990085 35 2 448 324 90 2 449 33777 Number of Employees on Payroll June 30 1962 341 306 303 Average Student Enrollment Fall Quarter 3447 3592 3788 Winter Quarter 3272 3277 3645 Spring Quarter 3273 3126 3294 Average Regular Term 3331 3332 3576 Summer School 2084 1865 2175 COST PAYMENTS Regular Term Expense240337191 220374507 201903064 Outlay 43197371 10432483 28412070 2 835 345 62 2 308 069 90 2 303151 34 Summer School 15473973 14025500 14618643 2 990 085 35 2 448 324 90 2 449 337 77 ANNUAL STUDENT PER CAPITA COST Regular Term Expense 72152 66139 56460 Outlay 12968 3131 7945 85120 69270 644051195 UNIVERSITY SYSTEM OF GEORGIA GEORGIA STATE COLLEGE ATLANTA GENERAL All employees of the University System are covered in a blanket surety bond for 10000000 each Detail of bond will be found in report covering examination of the Regents Office of the University System of Georgia Books and records of the College were found in good condition all receipts disclosed by examination have been accounted for and expenditures for the period under review were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the officials and staff of the College for the cooperation and assistance given the State Auditors Office during this examination and throughout the year 1197 UNIVERSITY SYSTEM MEDICAL COLLEGE OF GEORGIAAUGUSTA1198 UNIVERSITY SYSTEM OF GEORGIA MEDICAL COLLEGE OF GEORGIA AUGUSTA RECEIPTS 1962 INCOME FROM STATE REVENUE ALLOTMENTS Transfers Other Spending Units 492100000 Revenue Retained Grants from U S Government 79703748 Donations 39895901 Interest 5400000 Earnings Educational Services 126032910 Transfer from Public Trust Funds 219029 Total Income Receipts 743351588 NONINCOME Public Trust Funds Gifts Contributions 1260885 Income on Investments 560943 Investments 1515754 TransfersBudget Funds 219029 Private Trust Funds 14954360 CASH BALANCES JULY 1st Budget Funds 207317479 Public Trust Funds 292934 Private Trust Funds 2675342 Totals971710256 1961 472250000 74739046 29827320 5570189 123015093 1334184 706735832 267900 630552 436441 1334184 13188435 179332310 1122353 2346727 902726366UNIVERSITY SYSTEM OF GEORGIA MEDICAL COLLEGE OF GEORGIA AUGUSTA 1199 PAYMENTS 1962 EXPENSE Personal Services531358060 Travel 7837663 Supplies Materials 91820094 Communication 6615545 Heat Light Power Water 15390129 Publications Printing 3357102 Repairs 7058543 Rents 2921717 Insurance 9323672 Pensions Benefits 11794511 Equipment 39358642 Miscellaneous 3211002 Total Expense Payments730046680 OUTLAYS Lands Buildings Personal Services 63825 Supplies Materials 20319 Printing Publicity 133 Repairs 1968400 Contracts Equipment 75900 NONCOST Public Trust Funds Investments 2997709 Expense Objects of Trust 4741 Private Trust Funds 14748976 CASH BALANCES JUNE 30th Budget Funds 218493810 Public Trust Funds 409037 Private Trust Funds 2880726 Totals971710256 1961 470984185 6993438 89865663 61036 49984 85282 00950 89961 73932 63669 79264 57896 61 138 26 54 25 79 105 e 3391 98 560905260 99350 2957 1429600 16239300 74196 803500 26628 12859820 207317479 292934 2675342 59027263661200 UNIVERSITY SYSTEM OF GEORGIA MEDICAL COLLEGE OF GEORGIA AUGUSTA CURRENT BALANCE SHEET JUNE 30 1962 ASSETS CASH ASSETS Available Cash Medical CollegeOperating Funds72363213 Medical CollegeRestricted Funds54988690 Eugene Talmadge Memorial Hospital85310954 Auxiliary Enterprises 5830953 Public Trust Funds 409037 Private Trust or Agency Funds 10816680 Accounts Receivable Restricted Funds 3594216 Hospital Accounts47142455 INVESTMENTS PUBLIC TRUST FUNDS Real Estate 1400000 Student Notes 5116943 U S Bonds 502356 Univ System Bldg Auth Bonds 1719935 Other Securities 1054021 INVENTORIES Hospital StoresWarehouse36193293 Auxiliary Enterprises 5408339 229719527 50736671 9793255 41601632 331851085 UNIVERSITY SYSTEM OF GEORGIA MEDICAL COLLEGE OF GEORGIA AUGUSTA CURRENT BALANCE SHEET JUNE 30 1962 1201 LIABILITIES RESERVES SURPLUS CASH LIABILITIES Purchase Orders Outstanding Medical College 2307742 Eugene Talmadge Memorial Hospital 1070087 3377829 RESERVES For Plant ImprovementsCollege15202464 For Plant ImprovementsHospital 1836653 Restricted Funds58582906 For Accounts ReceivableHospital47142455 Stores Inventories41601632 Public Trust Funds 10202292 Private Trust or Agency Funds 10816680 185385082 SURPLUS FOR OPERATIONS Medical College54853007 Eugene Talmadge Memorial Hospital82404214 Auxiliary Enterprises 5830953 143088174 3318510851202 UNIVERSITY SYSTEM OF GEORGIA MEDICAL COLLEGE OF GEORGIA AUGUSTA SUMMARY FINANCIAL CONDITIONBUDGET FUNDS EDUCATIONAL AND GENERAL The Medical College of Georgia ended the fiscal year on June 301962 with a general fund surplus of 54853007 after providing the necessary reserve of 2307742 to cover outstanding accounts payable and reserving 58582906 for restricted funds as detailed on pages 14 through 20 of the unit report and 15202464 for additions and improvements to plant AUXILIARY ENTERPRISES Surplus available for operation and maintenance of the Auxiliary Enter prises at the College on June 30 1962 was 5830953 EUGENE TALMADGE MEMORIAL HOSPITAL Surplus available for operation of the Eugene Talmadge Memorial Hospital on June 30 1962 was 82404214 after providing reserves of 1070087 for liquidation of outstanding accounts payable and 1836653 for additions and improvements to plant OPERATING ACCOUNTSEDUCATIONAL AND GENERAL AVAILABLE INCOME AND OPERATING COSTS Total income with which to meet the years educational and general operating expenses and plant improvements was provided by 142100000 allotment by the Regents 106820559 Gifts and Grants 7730630 grant overhead 24621871 student fees 219029 transfer from Public Trust Funds and 5505858 from other sources making total receipts of 286997947 The 286997947 income and the 110404328 cash balance on hand at the beginning of the fiscal year made 397402275 funds available with which to meet educational and general costs in the year 163980469 of the available funds was expended in the year for edu cational and general operating expenses 105134770 was paid from Re stricted funds 935133 was paid for plant additions and improvements and 127351903 remained on hand June 30 1962 the end of the fiscal year1203 UNIVERSITY SYSTEM OF GEORGIA MEDICAL COLLEGE OF GEORGIA AUGUSTA OPERATING ACCOUNTSAUXILIARY ENTERPRISES AVAILABLE INCOME AND OPERATING COSTS Receipts from Auxiliary Enterprises in the fiscal year were 14985019 from which 3081500 was transferred to the Eugene Talmadge Memorial Hospital leaving net income of 11903519 The 11903519 net income together with the 3936039 cash balance at the beginning of the year made a total of 15839558 available with which to meet operating costs of the Auxiliary Enterprises in the period under review 10008605 of the available funds was expended for current operating expenses of the Auxiliary Enterprises in the fiscal year leaving a cash balance on hand June 30 1962 of 5830953 OPERATING ACCOUNTSEUGENE TALMADGE MEMORIAL HOSPITAL AVAILABLE INCOME AND OPERATING COSTS Total income of the Eugene Talmadge Memorial Hospital in the year ended June 30 1962 amounted to 444450122 of which 350000000 was provided by allotment by the Regents of the University System 71576876 was received for hospital fees 8496661 from sales and services 3081500 transfers from Auxiliary Enterprises and 11295085 from other sources The 444450122 income and the 92977112 cash balance at the begin ning of the year made total funds available for the operation of the Hospital 537427234 in the year ended June 30 1962 450922836 of the available funds was expended in the year for operat ing expenses 1193444 was paid for plant additions and improvements and 85310954 remained on hand June 30 1962 the end of the fiscal year COMPARISON OF OPERATING COSTS Expenditures for all the activities at the College for the past three years are compared in the statement following1204 UNIVERSITY SYSTEM OF GEORGIA MEDICAL COLLEGE OF GEORGIA AUGUSTA YEAR ENDED JUNE 30 BY ACTIVITY 1962 1961 1960 EDUCATIONAL AND GENERAL Administration and General 23364502 23829737 19172161 Student Welfare 528123 547292 214759 PlantOperations 11803039 8105249 7521997 PlantImprovements 935133 1442700 1184160 Library 4799278 4604429 3871103 Instruction 123485527 115421220 102571502 Restricted Projects 105134770 71795928 61500736 Total Educational and General 270050372 225746555 196036418 AUXILIARY ENTERPRISES Bookstore 476768 557224 SnackBar 3408125 2963273 Residence I and III 2485777 3940744 Brace Shop and Parking 3637935 2631231 Total Auxiliary Enterprises 10008605 10092472 E TALMADGE MEMORIAL HOSPITAL Administration and General 46473626 47414395 Employee Welfare 236054 254013 PlantOperations 30778452 29807068 PlantImprovements 1193444 16402703 Patient Care293627613 273701550 Services 79807091 75331907 TotalE TalmadgeMem Hosp452116280 442911636 Total Cost Payments732175257 678750663 491041 2345123 3518853 700554 7055571 40125116 507952 24278240 58361100 235118369 64673361 423064138 626156127 BY OBJECT EXPENSE Personal Services531358060 470984185 417825622 Travel Expense 7837663 6993438 5352774 Supplies Materials 91820094 89865663 72517601 Communication 6615545 6161036 5645246 Heat Light Power Water 15390129 13849984 12805785 Printing Publicity 3357102 2685282 1590108 Repairs Alterations 7058543 5400950 3116908 Rents 2921717 2589961 2477269 Insurance Bonding 9323672 7973932 6763909 Pensions Ret Systems 11794511 10563669 89855571205 UNIVERSITY SYSTEM OF GEORGIA MEDICAL COLLEGE OF GEORGIA AUGUSTA YEAR ENDED JUNE 30 BY OBJECT Contd 1962 1961 1960 Equipment 39358642 33979264 20863691 Miscellaneous 3211002 9857896 8666397 Total Expense Payments730046680 660905260 566610867 OUTLAY Land Bldgs Improvements Equip 2128577 17845403 59545260 Total Cost Payments732175257 678750663 626156127 Number of Employees on Payroll June 30 1584 1519 1390 Average Enrollment Medical School Including Med Art and Tech 394 383 364 School of Nursing 77 55 67 471 438 431 Cost Payments Educational and General Expense269115239 224303855 194852258 Auxiliary Enterprises Expense 10008605 10092472 1184160 279123844 234396327 196036418 Educational and General Outlay 935133 1442700 7055571 280058977 235839027 203091989 ExpenseE Talmadge Hosp 450922836 426508933 364703038 OutlayE TalmadgeHosp 1193444 16402733 58361100 Total Cost Payments732175257 678750663 626156127 Annual Student Per Capita Cost based on Educational and General Fund and Auxiliary Enterprises cost ex clusive of cost of operating the Eugene Talmadge Memorial Hospital Expense 592620 535151 454841 Outlay 1985 3294 16370 594605 538445 4712111206 UNIVERSITY SYSTEM OF GEORGIA MEDICAL COLLEGE OF GEORGIA AUGUSTA Prior to the year ended June 30 1956 the University Hospital which is maintained by the City of Augusta and situated on ground adjacent to the Medical College was used as a teaching hospital by the Medical College of Georgia In the latter part of the year ended June 30 1956 the Eugene Talmadge Memorial Hospital was put into operation and is now being used as a teaching hospital by the Medical College PUBLIC TRUST FUNDS Public Trust Funds held by the College on June 30 1962 amounted to 10202292 of which 409037 was cash in bank 502356 in U S Bonds 1719935 in University System Building Authority Bonds 5116943 in student notes 1400000 invested in real estate in Augusta and 1054021 in other securities PRIVATE TRUST AND AGENCY FUNDS Private Trust and Agency Funds on hand June 30 1962 amounted to 10816680 and consisted of student breakage deposits student activity funds and others and are detailed in the unit report GENERAL All employees of the University System are covered in a blanket surety bond for 10000000 each Detail of bond will be found in audit report cover ing the Central Office of the Regents of the University System of Georgia All receipts disclosed by examination have been accounted for and ex penditures for the period under review were within the limts of budget ap provals and supported by proper voucher Appreciation is expressed to the officials and staff of the College for the cooperation and assistance given the State Auditors office during this ex amination and throughout the year1207 UNIVERSITY SYSTEM WEST GEORGIA COLLEGE CARROLLTON1208 UNIVERSITY SYSTEM OF GEORGIA WEST GEORGIA COLLEGE CARROLLTON RECEIPTS 1962 1961 INCOME FROM STATE REVENUE ALLOTMENTS Transfers Other Spending Units 41945529 34011875 Revenues Retained Earnings Educational Service 56709546 41170286 Donations 729254 571964 Interest 626751 344031 Total Income Receipts100011080 76098156 NONINCOME Public Trust Funds Gifts Contributions 3604744 3780000 Income on Investments 39683 4612 Investments 187033 46269 Private Trust Funds 13481876 9655589 CASH BALANCES JULY 1st Budget Funds 22785036 16781432 Public Trust Funds 572188 130145 Private Trust Funds 21 53519 25 906 36 Total142835159 109086839UNIVERSITY SYSTEM OF GEORGIA WEST GEORGIA COLLEGE CARROLLTON 1209 PAYMENTS 1962 EXPENSE Personal Services 578 394 85 Travel 1010271 Supplies Materials 166 742 68 Communications 7 916 26 Heat Light Power Water 2970733 Publications Printing 326104 Repairs 640903 Rents 1779228 Insurance 11 926 23 Pensions Benefits 879232 Equipment 4330341 Miscellaneous 11 470 00 Total Expense Payments 895 81814 OUTLAY Lands Improvements Personal Services 2 227 50 Supplies Materials 581756 Printing Publicity 450 Repairs 842826 Equipment 1340991 NONCOST Public Trust Funds Investments 41 738 46 Private Trust Funds 13356095 CASH BALANCES JUNE 30th Budget Funds 30225529 Public Trust Funds 229802 Private Trust Funds 2279300 Totals1 428 351 59 1961 429 514 58 7 510 42 127 661 55 7 264 61 28 473 35 2 067 65 3 282 57 11 107 90 13 670 03 29119 89 8 784 31 668 456 86 1 780 01 7 118 83 2 872 25 20 717 57 33 888 38 100 927 06 227 850 36 5 721 88 21 53519 1 090 868 391210 UNIVERSITY SYSTEM OF GEORGIA WEST GEORGIA COLLEGE CARROLLTON CURRENT BALANCE SHEET JUNE 30 1962 ASSETS CASH ASSETS Available Cash Educational and GeneralOperations 127 77717 Educational and GeneralPlant Funds 78 86000 Auxiliary Enterprises 95 61812 Public Trust Funds 229802 Private Trust or Agency Funds 2279300 32734631 Accounts Receivable Educational and General 147050 Auxiliary Enterprises 4 361 75 5 832 25 OTHER ASSETS Inventories Educational and GeneralWarehouse 834011 Auxiliary EnterprisesBookstore 9 867 80 Auxiliary EnterprisesDining Hall 12 937 84 31145 75 Public Trust FundsNotes Receivable Student Notes 10416616 468 490 47 LIABILITIES RESERVES SURPLUS CASH LIABILITIES Accounts Payable and Purchase Orders Outstanding Educational and General RESERVES For Plant Improvements 78 860 00 For Restricted FundsScholarships 690913 For Restricted Funds Extension 304462 For Unearned Income Educational and General 5154500 Auxiliary Enterprises 35 363 70 For Public Trust Funds 10646418 For Private Trust or Agency Funds 22 793 00 For Inventories 31145 75 SURPLUS FOR OPERATIONS Educational and General 5729892 Auxiliary Enterprises 64 61617 10 45000 336 125 38 12191509 468 490 471211 UNIVERSITY SYSTEM OF GEORGIA WEST GEORGIA COLLEGE CARROLLTON SUMMARY FINANCIAL CONDITION EDUCATIONAL AND GENERAL The West Georgia College at Carrollton ended the fiscal year on June 30 1962 with a surplus of 5729892 in its educational and general fund after providing the necessary reserve of 1045000 for accounts payable and purchase orders outstanding and reserving 5154500 for unearned income applicable to summer school and fall of 1962 7886000 for plant improve ments 221369 for Coop Program for Elementary Education 690913 for scholarships 83093 for unexpended funds donated by the Fund for Adult Education and 834011 for warehouse inventory AUXILIARY ENTERPRISES Surplus available for operation of the dining halls dormitories and other auxiliary enterprises at the College on June 30 1962 was 6461617 after providing reserve of 3536370 for unearned income and 2280564 for in ventories OPERATING ACCOUNTSEDUCATIONAL AND GENERAL AVAILABLE INCOME AND OPERATING COSTS Allotment to the College by the Board of Regents in the year ended June 30 1962 was 40000000 for operations and 1875000 for plant fund in addition to which the College received 70529 vocational funds from the State Department of Education 24522432 was collected in tuition and fees 729254 from private donations for scholarships 626751 for interest earned on Savings Account and 1799842 transfer was received from the Auxiliary Enterprises account making total receipts for the year 69623808 The 69623808 income together with the 15002478 cash balance on hand at the beginning of the fiscal year made a total of 84626286 available with which to meet the years operating expenses for educational and general purposes 60973796 of the available funds was expended for current operating expenses of the educational and general activities at the College 2988773 for plant improvements and 20663717 remained on hand June 30 1962 the end of the fiscal year1212 UNIVERSITY SYSTEM OF GEORGIA WEST GEORGIA COLLEGE CARROLLTON OPERATING ACCOUNTSAUXILIARY ENTERPRISES AVAILABLE INCOME AND OPERATING COSTS Income receipts from dormitories dining halls and other auxiliary enter prises at the College in the year ended June 30 1962 were 32187114 From the 32187114 received 1799842 was transferred to the educational and general fund for plant improvement leaving net income receipts of 30387272 The 30387272 net income and the 7782558 cash balance on hand at the beginning of the year made a total of 38169830 available for operating the auxiliary enterprises in the year 28608018 of the available funds was expended for operation of the auxiliary enterprises in the period under review and 9561812 remained on hand June 30 1962 COMPARISON OF OPERATING COSTS Expenditures for all activities at the College for the past three years are compared in the following statement YEAR ENDED JUNE 30 BY ACTIVITY 1962 EDUCATIONAL AND GENERAL Administration and General 11222149 Student Welfare 1927248 PlantMaintenance 69 988 71 PlantImprovements 29 887 73 Library 4718522 Instruction 356 65354 Extension 612 06 Adult Education 48101 Scholarships 3323 45 1961 1960 95 496 82 74 727 33 10 727 34 10 525 58 62 484 03 60 721 68 32 488 66 134 965 76 32 315 52 20 073 93 257 112 88 223 904 77 1 261 43 1 970 05 772 84 4 201 22 3 787 60 9 026 52 Total Educational and General 63962569 49644712 54011684 AUXILIARY ENTERPRISES DiningHalls 18879744 13807268 11948808 Dormitories 7968203 5046225 4132645 Apartments 393442 376048 415681 Bookstore 1366629 1220299 977290 Total Auxiliary Enterprises 28608018 20449840 17474424 Total Cost Payments 92570587 70094552 71486108 1213 UNIVERSITY SYSTEM OF GEORGIA WEST GEORGIA COLLEGE CARROLLTON YEAR ENDED JUNE 30 BY OBJECT 1962 1961 I960 EXPENSE Personal Services 57839485 42951458 37619760 Travel Expense 1010271 751042 818935 Supplies Materials 16674268 12766155 10983328 Communication 791626 726461 691689 Heat Lights Power Water 2970733 2847335 2731592 Printing Publicity 326104 206765 315063 Repairs 640903 328257 487810 Rents 1779228 52693 Insurance 1192623 1110790 943131 PensionsSoc Security Costs 8792 32 13 67003 7 63018 Equipment 4330341 2911989 1259717 Miscellaneous 1147000 878431 1322796 Total Expense Payments 89581814 66845686 57989532 OUTLAY Additions Improvements 1647782 1177109 9589899 Equipment 1340991 2071757 3906677 Total Cost Payments 92570587 70094552 71486108 Number of Employees on Paryoll June 30 131 101 8 Average Enrollment Fall Quarter 1089 847 737 Winter Quarter 1063 858 707 Spring Quarter 1008 828 673 AverageRegular Term 1053 844 706 Summer School 512 316 255 Cost Payments Regular Term Fall Winter Spring Quarters Expense 87857663 65297898 56396884 outiay 2988773 3248866 13496576 Total CostRegular Term 90846436 68546764 69893460 Summer School 1724151 1547788 1592648 Total Cost Payments 925 705 87 700 945 52 714 861 081214 UNIVERSITY SYSTEM OF GEORGIA WEST GEORGIA COLLEGE CARROLLTON YEAR ENDED JUNE 30 1962 1961 1960 verage Student Per Capita Cost Regular Term Fall Winter Spring Quarters Expense 834 36 773 67 798 82 Outlay 2838 3849 191 17 862 74 81216 989 99 PRIVATE TRUST AND AGENCY FUNDS Private Trust and Agency Funds held by the College at the close of the fiscal year on June 30 1962 amounted to 2279300 and these accounts are listed further in the unit report GENERAL The College uses the Sand Hill School in the Carroll County school system for teacher training and in the year ended June 30 1962 paid 818300 to the Carroll County Board of Education for supplement to salaries of County teachers in this laboratory school This cost is classified as personal services in the within report The total cost of the Practice School was 1279231 for the year under review All employees of the University System are covered in a blanket surety bond for 10000000 each Detail of bond will be found in report covering examination of the Regents Office of the University System of Georgia All receipts disclosed by examination have been accounted for and expendi tures for the period under review were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the officials and staff of the College for the cooperation and assistance given the State Auditors office during this examination and throughout the year 1215 UNIVERSITY SYSTEM NORTH GEORGIA COLLEGE DAHLONEGA1216 UNIVERSITY SYSTEM OF GEORGIA NORTH GEORGIA COLLEGE DAHLONEGA RECEIPTS 1962 INCOME FROM STATE REVENUE ALLOTMENTS Transfers Other Spending Units 63551200 Transfers from Public Trust Funds 1 628 01 Revenues Retained Grants U S Government Earnings Educational Services 68118710 Interest 887455 Donations 562215 Total Income Receipts133282381 NONINCOME Public Trust Funds Gift Contributions 1379128 Income on Investments 98067 Investments 571615 Private Trust Funds 21275239 CASH BALANCES JULY 1st Budget Funds 33024312 Public Trust Funds 42 618 32 Private Trust Funds 6514369 Totals200406943 1961 48600000 1 170 34 13 203 00 591 475 84 6 675 64 3 750 00 1 102 274 82 59 929 97 630 64 1 875 56 186 046 46 273 385 94 20 986 40 58 693 08 1 703 82287 1217 UNIVERSITY SYSTEM OF GEORGIA NORTH GEORGIA COLLEGE DAHLONEGA PAYMENTS 1962 EXPENSE Personal Services 64020175 Travel 626439 Supplies Materials 27798754 Communication 5 884 47 Heat Light Power Water 2596386 Publications Printing 902775 Repairs 1752058 Rents 184592 Insurance 2610675 Pensions Benefits 1463960 Equipment 2831799 Miscellaneous 1006401 Total Expense Payments106382461 OUTLAYS Lands Improvements Personal Services 2253460 Supplies Materials 2489258 Printing 12600 Repairs 80595 Rents 3415305 Contracts 121462 Equipment 49350 NONCOST Public Trust FundsInvestments 56 431 00 Private Trust Funds 21337660 CASH BALANCES JUNE 30th Budget Funds 51502202 Public Trust Funds 667542 Private Trust Funds 6451948 Totals200406943 1961 584 127 32 3 860 73 232 485 12 5 545 09 23 33913 9 826 84 29 984 80 1 182 41 24 065 44 13 745 83 24 386 09 9 094 37 961 64317 14 003 40 19 21913 361 05 14 149 80 1 179 24 34 861 85 40 804 25 179 595 85 330 243 12 42 618 32 65 143 69 1 703 822 871218 UNIVERSITY SYSTEM OF GEORGIA NORTH GEORGIA COLLEGE DAHLONEGA CURRENT BALANCE SHEET JUNE 30 1962 Educ and ASSETS General CASH ON HAND AND IN BANK Budget Funds For Operations H6 218 53 For Plant Funds Outlay 26832055 Public Trust Funds 667542 Private Trust Funds 6451948 INVESTMENTS Public Trust Funds U S Bonds 538400 Student Loans 11673729 Private Trust U S Bonds 31450 ACCOUNTS RECEIVABLE Auxiliary Enter prises 130 482 94 43638 57816977 13091932 LIABILITIES RESERVES SURPLUS CASH LIABILITIES Accounts PayableNone Reported RESERVES For Purchase Orders Outstanding Operations 1164371 9467 Plant Fund 422929 For Unearned Income 2496525 1156825 For Public Trust Funds 12879671 For Private Trust Funds 6483398 For Plant Funds 26409126 For Research and Science Equipment 10 745 24 For Meaders Memorial 2500 SURPLUS For Operations 6883933 11925640 57816977 13091932 Note Inventories of 5749276 for Canteen Stores are not included in above figures 1219 UNIVERSITY SYSTEM OF GEORGIA NORTH GEORGIA COLLEGE DAHLONEGA SUMMARY FINANCIAL CONDITION EDUCATIONAL AND GENERAL The North Georgia College at Dahlonega ended the fiscal year on June 30 1962 with a surplus of 6883933 in educational and general funds after providing reserve of 1587300 to cover purchase orders outstanding 2496525 for unearned income 26409126 for plant additions and improve ments 1074524 for research and special equipment and 2500 for designat ed Library equipment AUXILIARY ENTERPRISES There was a surplus of 11925640 in the accounts of the Auxiliary Enter prises at the end of the year on June 30 1962 after reserving 9467 for pur chase orders outstanding and 1156825 for unearned income OPERATING ACCOUNTSEDUCATIONAL AND GENERAL AVAILABLE INCOME AND OPERATING COSTS Allotment by the Regents to the North Georgia College in the year ended June 30 1962 was 63850000 of which 47100000 was for General Fund Operations and 16750000 for Plant Improvements Faculty housing amortization refunds of 298800 were made making net allotments 63551200 Income from tuition fees interest on investments rents gifts and other sources was 20238908 and 162801 received from Public Trust Funds 6440876 was transferred from the Auxiliary Enterprises account which with allotment from the Regents and other income made total income from all sources 90393785 The 90393785 income together with the cash balance of 21052446 at the beginning of the fiscal year made total funds available for educational and general purposes 111446231 64570293 of the available funds was expended for the current operating expenses of the educational and general activities at the College 8422030 was paid for buildings improvements and equipment and there remained on hand June 30 1962 384539081220 UNIVERSITY SYSTEM OF GEORGIA NORTH GEORGIA COLLEGE DAHLONEGA OPERATING ACCOUNTSAUXILIARY ENTERPRISES AVAILABLE INCOME AND OPERATING COSTS Total income from earnings of auxiliary enterprises at the College in the year ended June 30 1962 was 49329472 from which 6440876 was trans ferred to the educational and general fund account leaving net income re ceipts of 42888596 The 42888596 income receipts and the 11971866 cash balance on hand at the beginning of the fiscal year made a total of 54860462 available for operation of the auxiliary enterprises at the College 41812168 was expended for current operating expenses of the auxiliary enterprises in the fiscal year leaving a cash balance in the auxiliary enter prises account of 13048294 at the end of the fiscal year on June 30 1962 COMPARISON OF OPERATING COSTS Expenditures for all activities at the College the past three years are com pared in statement following YEAR ENDED JUNE 30 BY ACTIVITY 1962 1961 1960 EDUCATIONAL AND GENERAL Administration 8476551 7747250 7798677 Plant Maintenance 14082769 13101644 9988681 Plant Improvements 8422030 8377447 7361280 Library 4012946 4269214 3486340 Instruction 34381350 30180476 27976669 Student Welfare 3566677 3608169 3625946 Scholarships 50000 25000 Total Educational and General 72992323 67309200 60237593 AUXILIARY ENTERPRISES Dining Halls 26106662 22177811 21020799 Dormitories 11881054 11482547 9907398 Faculty Housing 1268708 1361119 1382861 Other Agencies 2555744 2211087 2054054 418 121 68 372325 64 343 651 12 Total Cost Payments114804491 104541764 946027051221 UNIVERSITY SYSTEM OF GEORGIA NORTH GEORGIA COLLEGE DAHLONEGA YEAR ENDED JUNE 30 BY OBJECT 1962 1961 1960 EXPENSE Personal Services 64020175 Travel Expense 6 264 39 Supplies Materials 277 987 54 Communication 5884 47 Heat Lights Water Power 2596386 Printing Publicity 9 02775 Repairs 1752058 Rents 184592 Insurance Bonding 2610675 Pensions Soc Sec Ret 1463960 Equipment 2831799 Miscellaneous 1006401 584 127 32 3 860 73 232 48512 5 545 09 23 33913 9 826 84 29 984 80 1182 41 24 065 44 13 745 83 24 386 09 9 094 37 554 612 56 3 876 47 205 086 56 4 873 36 27 269 16 5 51812 11 512 81 1 477 00 18 008 90 11 857 71 20 759 42 7 56218 106382461 96164317 87241425 OUTLAY Lands Buildings Improvements Equipment 83 726 80 493 50 48 912 62 34 861 85 37 470 55 36142 25 Total Cost Payments114804491 104541764 94602705 BY TERMS Fall Winter Spring Quarters Expense103363351 93241248 84786121 Outlay 8422030 8377447 7361280 Total CostRegular1117 85381 1016186 95 921 474 01 Summer School 3019110 2923069 2455304 Total Cost Payments114804491 104541764 94602705 Number of Employees on Payroll June 30 144 141 136 Average Enrollment Regular Enrollment Fall Winter Spring Quarters Summer School 843 248 753 276 738 2131222 UNIVERSITY SYSTEM OF GEORGIA NORTH GEORGIA COLLEGE DAHLONEGA YEAR ENDED JUNE 30 BY TERMS Contd Annual Student Per Capita Cost Regular Term Expense Outlay 1962 1 226 14 9991 1961 1 238 26 111 25 1960 1 148 86 9974 1 326 05 1 349 51 1 248 60 PUBLIC TRUST FUNDS Student Loan Funds on June 30 1962 amounted to 12879671 of which 667542 was cash in bank 538400 invested in U S Bonds and 11673729 in student notes PRIVATE TRUST FUNDS Private Trust Funds held on June 301962 had a cash balance of 6451948 and had 31450 invested in U S Bonds for student organizations and others making a total of 6483398 on June 30 1962 GENERAL All employees of the University System are covered in a blanket surety bond for 10000000 each Detail of bond will be found in report covering examination of the Regents Office of the University System Books and Records of the College were found in excellent condition All receipts disclosed by examination have been accounted for and expenditures for the period under review were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the officials and staff of the College for the cooperation and assistance given the State Auditors office during this examination and throughout the year 1223 UNIVERSITY SYSTEM WOMANS COLLEGE OF GEORGIA MILLEDGEVILLE1224 UNIVERSITY SYSTEM OF GEORGIA WOMANS COLLEGE OF GEORGIA MILLEDGEVILLE RECEIPTS 1962 1961 INCOME FROM STATE REVENUE ALLOTMENTS Transfer Other Spending Units 74409925 70835185 Revenues Retained Donations 135000 Earnings Educational Services 72237505 72359716 GrantsU S Government 8638046 GrantsCounties and Cities 4550106 4012138 Interest 697708 556667 Transfer from Public Trust Funds 976500 25000 Total Income Receipts161509790 147923706 NONINCOME Public Trust Funds Income on Investments 1243105 1104345 Gifts for Principal 2938588 3768578 Investments 1105055 780480 Transfers Other Units P T F 142425 122208 Transfers to Budget Funds 976500 Private Trust Funds 14189310 16049173 CASH BALANCES JULY 1st Budget Funds 39254597 26691675 Public Trust Funds 6307498 5699949 Private Trust Funds 2933065 3926646 Totals228646933 2060667601225 UNIVERSITY SYSTEM OF GEORGIA WOMANS COLLEGE OF GEORGIA MILLEDGEVILLE PAYMENTS 1962 19W EXPENSE Personal Services101468542 87036457 Travel 1592243 1598466 Supplies Materials 18417183 19307841 Communication 1000087 864183 Heat Light Power Water 6239435 6066406 Publications Printing 390551 960776 Repairs 2083826 1860546 Rents 308036 302317 Insurance 3809097 3734932 Indemnities 4668 Pensions Benefits 2324849 1288949 Equipment 3682874 2905329 Miscellaneous 1993595 1371447 Total Expense Payments143310318 127302317 OUTLAYS Lands Improvements Personal Services 1440492 1362532 Supplies Materials 1349283 1794898 Printing 18 Repairs 24250 Pensions Benefits 7252 41764 Contracts 6795701 1786042 Equipment 1815462 3073231 NONCOST Public Trust Funds Investments 3739453 3991328 Expense Objects of Trust 8125 1176734 Private Trust Funds 13582104 17042754 CASH BALANCES JUNE 30th Budget Funds 46019829 39254597 Public Trust Funds 7012593 6307498 Private Trust Funds 3540271 2933065 Totals 228646933 206066760122i UNIVERSITY SYSTEM OF GEORGIA WOMANS COLLEGE OF GEORGIA MILLEDGEVILLE CURRENT BALANCE SHEET JUNE 30 1962 ASSETS CASH ASSETS Available Cash Educational and General Operations 17239889 Plant Funds 18622233 Auxiliary Enterprises 10157 07 Public Trust Funds 7012593 Private Trust Funds 4291626 INVESTMENTS Public Trust Funds ACCOUNTS RECEIVABLE Education and General Auxiliary Enterprises INVENTORIES Educational and GeneralStores Auxiliary Enterprises Bookstore Auxiliary EnterprisesDining Hall LIABILITIES RESERVES SURPLUS CASH LIABILITIES Accounts Payable and Purchase Orders Outstanding Educational and General Auxiliary Enterprises 1330899 45050 2867327 1757135 2306653 992946 221258 Plant Funds RESERVES For Plant Improvements For Restricted Funds Unearned Income Educational and General Auxiliary Enterprises For Inventories Public Trust Funds 54998503 Private Trust or Agency Funds 4291626 18628238 7165847 6337633 2006227 6931115 SURPLUS Educational and General Auxiliary Enterprises 4074362 7975272 57324048 ITUSoil 11 1375949 6931115 113617022 1214204 100353184 12049634 113617022 1227 UNIVERSITY SYSTEM OF GEORGIA WOMANS COLLEGE OF GEORGIA MILLEDGEVILLE SUMMARY FINANCIAL CONDITION EDUCATIONAL AND GENERAL The Womans College of Georgia at Milledgeville ended the fiscal year on June 30 1962 with a surplus of 4074362 in its educational and general fund after providing the necessary reserve of 992946 to cover outstanding accounts payable and purchase orders and reserving 6337633 for unearned income 7165847 for Restricted Funds and 18622233 for plant additions and improvements Educational and general fund assets on this date consisted of 35862122 cash on hand and in banks and 1330899 Accounts Receivable AUXILIARY ENTERPRISES Auxiliary Enterprises assets on June 30 1962 consisted of 10157707 cash on hand and 45050 Accounts Receivable After reserving 221258 for liquidation of outstanding accounts payable and purchase orders and 2006227 for unearned income a surplus of 7975272 is shown at June 30 1962 OPERATING ACCOUNTSEDUCATIONAL AND GENERAL AVAILABLE INCOME AND OPERATING COSTS Income with which to meet the years educational and general operating expenses amounted to 120543927 and was provided by allotment of 73200000 made to the College by the Regents of the University System 969925 from the State Department of Education 240000 from University of Georgia General Extension 4550106 from Baldwin County Board of Education 23184940 from tuition and fees 7563059 transfer from the Auxiliary Enterprises account and 10835897 from other sources The 120543927 income provided and the 31033076 cash balance at the beginning of the period made 151577003 available with which to meet education and general costs in the year 104280641 of the available funds was expended for educational and general operating expenses 11434240 was paid for buildings and improve ments and 35862122 remained on hand June 30 19621228 UNIVERSITY SYSTEM OF GEORGIA WOMANS COLLEGE OF GEORGIA MILLEDGEVILLE OPERATING ACCOUNTSAUXILIARY ENTERPRISES AVAILABLE INCOME AND OPERATING COSTS Income from earnings of auxiliary enterprises at the College in the year just closed was 48528922 of which 15059756 was from dormitory and apartment rents 26303851 from dining halls 4925707 from laundry 2082108 net from student union and 157500 interest on time deposit From the 48528922 income received 7563059 was transferred to Edu cational and General Plant Fund for plant additions and improvements leaving net income in the amount of 40965863 The 40965863 net income and the 8221521 cash balance at the begin ning of the fiscal year made a total of 49187384 available with which to meet operating costs of the auxiliary enterprises in the period under review 39029677 of the available funds was expended in the year for cur rent operating expenses and outlay costs of the auxiliary enterprises and 10157707 remained on hand June 30 1962 the end of the fiscal year COMPARISON OF OPERATING COSTS Expenditures for all the activities at the College for the past three years are compared in the statement following YEAR ENDED JUNE 30 BY ACTIVITY 1962 1961 1960 EDUCATIONAL AND GENERAL Admin and Student Welfare 20825427 18551218 Plant Maintenance 14040847 13603934 Library 4628025 3650741 Instruction 46513436 41987814 Activity Related to Instr 8158618 6557192 Extension 1522998 1570026 Research 66831 65501 Natl Defense Educ Act Lang Lab 7547959 2920670 ScholarshipsTrust Funds 976500 1176734 Plant Additions 11434240 7595231 18529653 11480807 3449161 37393462 6343191 1325347 60264 1098500 11250246 Total Educational and General 115714881 97679061 90930631 1229 UNIVERSITY SYSTEM OF GEORGIA WOMANS COLLEGE OF GEORGIA MILLEDGEVILLE YEAR ENDED JUNE 30 BY ACTIVITY Contd 1962 1961 I960 AUXILIARY ENTERPRISES DiningHall20925908 21373658 19460702 Dormitories and Apartments 12983491 12774355 10332282 Laundry 3927313 3522587 3084102 Student Union 1192965 1187857 1240472 Total Auxiliary Enterprises 39029677 38858457 34117558 Total Cost Payments154744558 136537518 125048189 BY OBJECT EXPENSE Personal Services101468542 87036457 76200692 Travel Expense 1592243 1598466 1386146 Supplies and Material 18417183 19307841 17562025 Communication 1000087 864183 835088 Heat Light and Water 6239435 6066406 5748139 Printing and Publicity 390551 960776 1211713 Repairs 2083826 1860546 1093906 Rents 308036 302317 318615 Insurance and Bonding 3809097 3734932 3369056 Indemnities 4668 Pensions Social Security 2324849 1288949 1904392 Equipment 3682874 2905329 2280308 Miscellaneous 1993595 2548181 1887863 143310318 128479051 113797943 OUTLAY Lands Buildings and Improvements 9618778 4985236 10080622 Equipment 1815462 3073231 1169624 Total Cost Payments154744558 136537518 125048189 Number of Employees on Payroll at June30 141 134 124 Average Enrollment Fall Quarter 848 736 726 Winter Quarter 826 757 655 Spring Quarter 839 702 672 Average Regular Term 838 732 6841230 UNIVERSITY SYSTEM OF GEORGIA WOMANS COLLEGE OF GEORGIA MILLEDGEVILLE YEAR ENDED JUNE 30 1962 1961 1960 Cost PaymentRegular Term Expense Payments143310318 128479051 113797943 Less Summer School and Language LaboratorySummer Pro gram 13290725 7767755 4996731 Expense PaymentsRegular Term130019593 120711296 108801212 Outlay 11434240 8058467 11250246 141453833 128769763 120051458 Annual Student Per Capita Cost Regular Term Expense 155155 164906 159066 Outlay 13645 11009 16448 168800 175915 175514 PUBLIC TRUST FUNDS On June 30 1962 the College held 54998503 in Public Trust Funds of which 7012593 was cash in bank 26975098 invested in stocks and bonds 10856191 was in student notes and 10154621 was equity in apartment building The 10154621 investment in the Parkhurst Apartment Building is being amortized over a period of thirty years with interest at 2 as shown in schedule on page 18 of unit report Receipts and payments for Loan Funds and Scholarship and Endow ment Funds are shown in schedule on pages 14 and 15 of the unit report PRIVATE TRUST FUNDS Private Trust and Agency Funds being administered by the College on June 30 1962 amounted to 4291626 and these accounts are detailed in the unit report1231 UNIVERSITY SYSTEM OF GEORGIA WOMANS COLLEGE OF GEORGIA MILLEDGEVILLE GENERAL All employees of the University System are covered in a blanket surety bond for 10000000 each Detail of bond will be found in report covering examination of the Regents Office of the University System of Georgia All receipts disclosed by examination have been accounted for and ex penditures for the period under review were within the limits of budget ap provals and supported by proper voucher Appreciation is expressed to the officials and staff of the College for the cooperation and assistance given the State Auditors office during this exami nation and throughout the year 1233 UNIVERSITY SYSTEM GEORGIA SOUTHERN COLLEGE STATESBORO1234 UNIVERSITY SYSTEM OF GEORGIA GEORGIA SOUTHERN COLLEGE STATESBORO RECEIPTS 1962 1961 INCOME FROM STATE REVENUE ALLOTMENTS Transfers Other Spending Units 71124308 65133278 Revenues Retained Earnings Educational Services 1 003 37003 737 731 29 Grants Counties and Cities 6430849 5965743 Grants U S Government 394000 5117500 Interest 931110 1436112 Transfer from Public Trust Funds 58333 25000 Total Income Receipts179275603 151450762 NONINCOME Private Trust Funds 201 93006 190 636 31 Public Trust Funds Gifts for Principal 5679779 1481556 Income on Investments 18958 Investments 17000 39600 CASH BALANCES JULY 1st Budget Funds 43094981 68959750 Private Trust Funds 2458786 2225887 Public Trust Funds 320245 238089 Totals251058358 243459275 1235 UNIVERSITY SYSTEM OF GEORGIA GEORGIA SOUTHERN COLLEGE STATESBORO PAYMENTS 1962 1961 EXPENSE Personal Services106618171 88357684 Travel 1551943 1350089 Supplies Materials 34552439 20089067 Communication 1189319 1116861 Heat Light Power Water 5699820 5256151 Publications Printing 609120 796318 Repairs 1551183 1164966 Rents 74205 1887826 Insurance 2875865 2388300 Pensions Benefits 2389908 1987682 Equipment 6655236 7086131 Miscellaneous 1038428 4574313 Total Expense Payments154805637 135955388 OUTLAYS Lands Improvements Personal Services 1172501 2500454 Travel 611 Supplies Materials 352777 2723688 Communication 1 50 Printing Publicity 20911 6498 Repairs 49407 287319 Rents 5977227 Contracts 12787313 32890554 Miscellaneous 237 34 Equipment 2667571 2927135 NONCOST Private Trust Funds 19945796 18830732 Public Trust Funds Investments 6035982 1439000 CASH BALANCES JUNE 30th Budget Funds 44537240 43094981 Private Trust Funds 2705996 2458786 Public Trust Funds 320245 Totals251058358 2434592751236 UNIVERSITY SYSTEM OF GEORGIA GEORGIA SOUTHERN COLLEGE STATESBORO CURRENT BALANCE SHEET JUNE 30 1962 ASSETS CASH ASSETS Educational and General Fund 368 664 59 Auxiliary Enterprises Fund 76 707 81 Private Trust and Agency Funds 39102 56 ACCOUNTS RECEIVABLE Educational and General INVENTORIES Educ and GenGeneral Stores 916156 Auxiliary Enterprises Student Center 4196910 Dining Hall 2382925 6579835 STUDENT LOANS Public Trust Funds 484 474 96 10 655 51 74 959 91 99 991 82 670 082 201287 UNIVERSITY SYSTEM OF GEORGIA GEORGIA SOUTHERN COLLEGE STATESBORO CURRENT BALANCE SHEET JUNE 30 1962 LIABILITIES RESERVES SURPLUS LIABILITIES Accounts Payable and Purchase Orders Educational and General 6 73431 SOc Sec Employer Contrib 914309 Auxiliary Enterprises 3 375 71 Soc SecEmployer Contrib 96192 15 877 40 4 337 63 20 215 03 RESERVES For Unearned Income Educational and General 9250700 Auxiliary Enterprises 45119 25 For Ed and Gen Fed Funds For Inventories For Plant Funds For Public Trust Funds For Private Trust and Agency Funds Agency Funds 2660822 State Income Tax 2 037 64 Social Security Withholdings 10 004 96 Georgia Sales Tax 45174 137 626 25 3 381 38 74 959 91 238 005 65 99 991 82 39 102 56 593 067 57 SURPLUS For Operations Educational and General Auxiliary Enterprises 29 548 67 27 250 93 56 799 60 670 082 201238 UNIVERSITY SYSTEM OF GEORGIA GEORGIA SOUTHERN COLLEGE STATESBORO SUMMARY FINANCIAL CONDITION EDUCATIONAL AND GENERAL The Georgia Southern College at Statesboro ended the fiscal year on June 30 1962 with a surplus of 2954867 in its educational and general fund after providing the necessary reserve of 1587740 to cover accounts payable and purchase orders outstanding and reserving 9250700 for unearned in come applicable to summer school 338138 for Federal funds and 23800565 for plant additions and improvements AUXILIARY ENTERPRISES Surplus available for operation and maintenance of the auxiliary enter prises at the College on June 30 1962 was 2725093 after providing reserve of 433763 for liquidation of accounts payable and purchase orders out standing and reserving 4511925 for unearned income OPERATING ACCOUNTSEDUCATIONAL AND GENERAL AVAILABLE INCOME AND OPERATING COSTS Allotments to the College by the Regents in the year were 67000000 for general operations and 3965000 for plant additions In addition to the allotments 41478997 was received in tuition and fees 6430849 from the Bulloch County Board of Education 27193040 transfer from the Auxiliary Enterprises account and 1528608 from other sources making a total for the period of 147596494 The 147596494 income and the 24399632 cash balance on hand at the beginning of the period made 171996126 funds available with which to meet educational and general costs in the year 112101960 of the available funds was expended for educational and general operating expenses in the year 23027707 was paid for buildings and improvements and 36866459 remained on hand June 30 1962 the end of the fiscal year OPERATING ACCOUNTSAUXILIARY ENTERPRISES AVAILABLE INCOVTE AND OPERATING COSTS Income from auxiliary enterprises in the year was 58872149 of which 20593581 was from dormitories and housing 36382502 from dining halls1239 UNIVERSITY SYSTEM OF GEORGIA GEORGIA SOUTHERN COLLEGE STATESBORO 1405234 from Student stores 406110 interest on investments and 84722 from other sources From the 58872149 income receipts 27193040 was transferred to the Educational and General Fund account for plant additions and improvements leaving net income of 31679109 The 31679109 net income and the 18695349 cash balance at the beginning of the period made a total of 50374458 available 42703677 of the 50374458 available funds was expended in the year for operating the auxiliary enterprises at the College and 7670781 remained on hand June 30 1962 COMPARISON OF OPERATING COSTS Expenditures for all activities at the College for the past three years are compared in the following statement YEAR ENDED JUNE 30 BY ACTIVITY 1962 1961 1960 EDUCATIONAL AND GENERAL Administration 6539566 General 5904532 Student Welfare 4503223 Library 5619760 PlantOperations 16599584 PlantImprovements 23027707 Instruction 60629043 Activities Related to Instruction 12306252 5890141 5983047 3437958 4480613 13602406 41360143 50623212 14034253 5230890 5566614 2603150 4604972 11526972 28368443 42885096 9900644 Total Educational and Generall35129667 139411773 110686781 AUXILIARY ENTERPRISES Dormitories 12367391 12255085 10151307 Dining Halls 28438723 23894715 22520332 Student Stores 1897563 1753958 1925323 Total Auxiliary Enterprises 42703677 37903758 34596962 Total Cost Payments177833344 177315531 1452837431240 UNIVERSITY SYSTEM OF GEORGIA GEORGIA SOUTHERN COLLEGE STATESBORO YEAR ENDED JUNE 30 BY OBJECT 1962 1961 I960 EXPENSE Personal Services106618171 88357684 77266680 Travel Expense 1551943 1250089 982290 Supplies 24552439 20089067 21041060 Communication 1189319 1116861 1022939 Heat Lights Water 5699820 5256151 3259189 Printing Publicity 609120 796318 556899 Repairs Alterations 1551183 1164966 898717 Rents 74205 1887826 1706161 Pensions 2389908 1987682 1642815 Scholarships 211670 3534350 Insurance 2875865 2388300 2007544 Equipment 6655236 7086131 5309072 Miscellaneous 826758 1039963 1221934 Total Expense Payments154805637 135955388 116915300 OUTLAY Buildings Improvements 20360136 38433008 24520087 Equipment 2667571 2927135 3848356 Total Cost Payments177833344 177315531 145283743 Number of Employees on Payroll June30 147 132 121 Average Enrollment Regular Term FallTerm 1627 1403 1185 Winter Quarter 1583 1230 1051 Spring Quarter 1542 1300 1126 AverageRegular Term 1584 1311 1121 Summer School 1063 988 781 Cost PaymentsRegular Term Fall Winter Spring Quarters Expense147481188 129962949 111437537 Outlay 23027707 41360143 28368443 Total CostRegular Term170508895 171323092 139805980 Cost PaymentsSummer School 7324449 5992439 5477763 177833344 177315531 1452837431241 UNIVERSITY SYSTEM OF GEORGIA GEORGIA SOUTHERN COLLEGE STATESBORO YEAR ENDED JUNE 30 1962 Annual Student Per Capita Cost Regular Term Expense Outl ay 1961 93107 14538 99133 31548 1960 99410 25306 107645 130681 124716 PUBLIC TRUST FUNDS On June 30 1962 investments in the amount of 9999182 for student notes in the National Defense Student Loan Fund were held by the College PRIVATE TRUST AND AGENCY FUNDS Private Trust and Agency Funds held by the College on June 30 1962 amounted to 13910256 consisting of 2660822 for student activities appli cation deposits student bank deposits and other funds as detailed on Page 8 of unit report 1000496 social security withholdings 203764 Georgia in come tax and 45174 sales tax collections to be remitted GENERAL All employees of the University System are covered in a blanket surety bond of 10000000 each Detail of bond will be found in report covering examination of the Regents Office of the University System of Georgia In the fiscal year ended June 30 1962 Federal taxes were paid on airplane tickets for which reimbursements were made to the following College em ployees on approved expense vouchers Voucher No 10737Walter B Mathews 525 Voucher No 11097Paul Wischkaemper 482 Voucher No 12864Ellen L Lensing 718 Voucher No 15200Paul LaGrone 1022 27471242 UNIVERSITY SYSTEM OF GEORGIA GEORGIA SOUTHERN COLLEGE STATESBORO The State is not liable for this Federal tax and the 2747 should be re funded and deposited in the operating account of the College All receipts disclosed by examination have been accounted for and expenditures for the period under review were within the limits of budget approvals and supported by proper voucher except as noted Appreciation is expressed to the officials and staff of the College for the cooperation and assistance given the State Auditors Office during this examination and throughout the year1243 UNIVERSITY SYSTEM VALDOSTA STATE COLLEGE VALDOSTA1244 UNIVERSITY SYSTEM OF GEORGIA VALDOSTA STATE COLLEGE VALDOSTA RECEIPTS 1962 1961 INCOME FROM STATE REVENUE ALLOTMENTS Transfers Other Spending Units 40250000 Revenues Retained Grants U S Govt Earnings Educational Services 45037888 Interest Earned 599289 Transfer from Publi c Trust Funds 25000 Total Income Receipts 85912177 37600000 377400 33185340 526975 71689715 NONINCOME Public Trust Funds Gifts for Principal 341550 Income on Investments 79966 Investmentsr 310458 Private Trust Funds 9460419 CASH BALANCES JULY 1st Budget Funds 27084647 Public Trust Funds 753651 Private Trust Funds 3008002 Total126950870 235000 70572 16ft 10 7958265 21659712 612069 2387327 104780470UNIVERSITY SYSTEM OF GEORGIA VALDOSTA STATE COLLEGE VALDOSTA 1245 PAYMENTS 1962 EXPENSE Personal Services 49830930 Travel 517089 Supplies Materials 9976433 Communication 559616 Heat Light Power Water 2394044 Publications Printing 195350 Repairs 660385 Insurance 1612924 Pensions Benefits 1220726 Equipment 2120335 Miscellaneous 1025819 Total Expense Payments 70113651 OUTLAYS Lands Improvements Supplies Materials 176210 Printing Publicity 1200 Repairs 726505 Miscellaneous 572 Contracts 2641935 Equipment 2605264 Total Outlay Payments 6151686 Total Cost Payments 76265337 NONCOST Public Trust Funds Investments 426800 Expense and Objects of Trust 26210 Private Trust Funds 9413406 CASH BALANCES JUNE 30th Budget Funds 36731487 Public Trust Funds 1032615 Private Trust Funds 3055015 Totals126950870 1961 42659897 392015 8328213 469642 2486071 155576 700190 1510071 1024722 1661502 1122735 60510634 382207 13652 112553 1833 3819403 1424499 5754146 66264780 331800 7337590 27084647 753651 3008003 1047804701246 UNIVERSITY SYSTEM OF GEORGIA VALDOSTA STATE COLLEGE VALDOSTA CURRENT BALANCE SHEET JUNE 30 1962 ASSETS CASH ON HAND AND IN BANK Educational and General Fund Plant Funds Auxiliary Enterprises Fund Public Trust Funds Private Trust and Agency Funds INVESTMENTS AND LOANSPUBLIC TRUST FUNDS U S Bonds 600000 Illinois Central BR66 SharesCost 1 94304 Univ System Bldg Authority Bonds 905608 Student Loans 791144 ACCOUNTS RECEIVABLE Auxiliary Enterprises INVENTORY STORES Educational and General 5135 81 Auxiliary Enterprises 18 905 69 107 52475 76 44500 183 34512 10 32615 40 801 80 418 442 82 24 910 56 37660 24 041 50 467 771 48 LIABILITIES RESERVES SURPLUS LIABILITIES Accounts Payable Educational and General RESERVES For Plant Funds For Unearned Income Educational and General 2732350 Auxiliary Enterprises 13 608 50 For Inventory Stores For Bus DepreciationEduc and General For Public Trust Funds For Private Trust and Agency Funds SURPLUS FOR OPERATIONS Educational and General Auxiliary Enterprises 5 010 51 76 445 00 40 932 00 24 041 50 14 838 45 35 23671 40 801 80 60 35229 17011322 232 295 46 230 465 51 467 771 481247 UNIVERSITY SYSTEM OF GEORGIA VALDOSTA STATE COLLEGE VALDOSTA SUMMARY FINANCIAL CONDITION EDUCATIONAL AND GENERAL The Valdosta State College at Valdosta ended the fiscal year on June 30 1962 with a surplus of 6035229 in its educational and general fund after providing the necessary reserve of 501051 for outstanding accounts pay able and reserving 2732350 for unearned income 7644500 for additions and improvements to plant 1483845 for depreciation on bus and 513581 for stores inventory AUXILIARY ENTERPRISES Surplus available for operation of the dining halls dormitories and other auxiliary enterprises at the College on June 30 1962 was 17011322 after providing reserves of 1360850 for unearned income and 1890569 for stores inventory OPERATING ACCOUNTSEDUCATIONAL AND GENERAL AVAILABLE INCOME AND OPERATION COSTS Allotment to the College by the Board of Regents in the year was 40150000 and 20127245 was received from tuition and fees 288199 from interest on savings 100000 from the University of Georgia Division of General Extension and 1532070 from the auxiliary enterprises ac count making total income receipts for the period 62197514 The 62197514 income together with the cash balance of 15679796 on hand at the beginning of the year made 77877310 funds available with which to meet educational and general operating expenses 53328649 of the available funds was used for operating expenses of edu cational and general activities at the College 6151686 was paid for plant additions and improvements and 18396975 remained on hand June 30 1962 OPERATING ACCOUNTSAUXILIARY ENTERPRISES AVAILABLE INCOME AND OPERATING COSTS Income from auxiliary enterprises in the year was 25246733 of which 7068600 was from dormitory rents 13493103 from dining halls1248 UNIVERSITY SYSTEM OF GEORGIA VALDOSTA STATE COLLEGE VALDOSTA 2918275 from the book store 1054515 from laundry campus license fees and 311090 from interest on savings 01150 from From the 25246733 income received 1532070 was transferred to the educational and general fund account leaving net income of 23714663 The 23714663 income together with the 11404851 cash balance at the beginning of the fiscal year made a total of 35119514 available with which to meet operating costs of the auxiliary enterprises in the period under review 16785002 of the available funds was expended for current operating expenses of the auxiliary enterprises in the year and 18334512 remained on hand June 30 1962 the end of the fiscal year COMPARISON OF OPERATING COSTS Expenditures for all activities at the College for the past three years are compared in the statement following YEAR ENDED JUNE 30 BY ACTIVITY 1962 1961 1960 EDUCATIONAL AND GENERAL Administration and General 94 766 50 85 897 84 81 29304 Student Welfare 1998445 1197956 1207859 PlantOperations 9372690 8092504 7367316 PlantImprovements 6151686 5754146 7258622 Library 2800647 2246975 1939152 Instruction 27774791 23085285 21059697 InstructionSummer School 1967000 1862180 1497000 Stores Warehouse f615 74 186455 149054 Total Education and General594 803 35 51015285 48608004 AUXILIARY ENTERPRISES Dormitories 3679278 3569619 3248877 Dining Hall 10486453 9391566 8299686 Laundry 589096 499109 483790 Student Center 1847572 1613812 1476793 General 182603 175389 151900 Total Auxiliary Enterprises167 850 02 152 494 95 136 610 46 Total Cost Payments76265337 66264780 622690501249 UNIVERSITY SYSTEM OF GEORGIA VALDOSTA STATE COLLEGE VALDOSTA YEAR ENDED JUNE 30 BY OBJECT 1962 1961 1960 EXPENSE Personal Services498 309 30 426 598 97 384 738 91 Travel Expense 517089 392015 369009 Supplies Materials 9976433 8328213 7302386 Communication 559616 469642 457103 Heat Light Power Water 2394044 2486071 2596735 Printing Publicity 195350 155576 282028 Repairs 660385 700190 658507 Insurance Bonding 1612924 1510071 1419644 Pensions Ret System 12207 26 10 247 22 8 964 36 Equipment 2120335 1661502 1465974 Miscellaneous 1025819 1122735 1088715 Total Expense Payments70113651 60510634 55010428 OUTLAY Land Bldgs Improvements 3546422 4329647 4154886 Equipment 2605264 1424499 3103736 Total Cost Payments76265337 66264780 62269050 Number of Employees on Payroll June 30 104 95 95 Average Student Enrollment Fall Quarter 917 793 736 Winter Quarter 804 691 608 Spring Quarter 919 719 681 AverageRegular Term 880 734 676 Summer School 601 470 452 Cost PaymentsRegular Term Fall Winter Spring Quarters Expense68146651 58648454 535 13428 Outlay 6151686 5754146 7258622 Total CostRegular Term74298337 64402600 60772050 Cost PaymentsSummer School Expense Salaries 1967000 1862180 1497000 Total Cost Payments76265337 66264780 622690501250 UNIVERSITY SYSTEM OF GEORGIA VALDOSTA STATE COLLEGE VALDOSTA YEAR ENDED JUNE 30 1962 1961 1960 Annual Student Per Capita Cost Regular Term Fall Winter Spring Quarters 77439 6991 79902 7839 791 62 107 38 844 30 87741 89900 PUBLIC TRUST FUNDS Endowment and Student Loan Funds held by the College on June 30 1962 amounted to 3523671 of which 1032615 was cash in bank 1699912 invested in stocks and bonds and 791144 in student notes PRIVATE TRUST AND AGENCY FUNDS Private Trust and Agency Funds being handled by the College at the close of the year on June 30 1962 amounted to 4080180 consisting of student deposits and other agency accounts as detailed on page 7 of the unit report GENERAL All employees of the University System are covered in a blanket surety bond for 10000000 each Detail of bond will be found in report covering examination of the Regents Office of the University System of Georgia Books and records of the College were found in good condition All receipts disclosed by examination have been accounted for and expenditures for the period under review were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the officials and staff of the College for the cooperation and assistance given the State Auditors office during this examination and throughout the year 1251 UNIVERSITY SYSTEM OF GEORGIA1252 UNIVERSITY SYSTEM OF GEORGIA ALL UNITS CONSOLIDATION RECEIPTS 1962 1961 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 3338500000 2737500000 Budget Balancing Adjustments 69075000 282666695 Transfers Other Spending Units Department of Agriculture 8791100 3600000 Department of Defense 1460000 Forest Research Council 7215000 5768234 State Game and Fish Commission 963636 818182 State Department of Public Health 233229 1560738 State Department of Education 21102066 24251496 Voc Rehab Div Dept of Ed 726795 Milk Commission 3000000 200000 Transfers from University System Public Trust Funds 11894042 20893803 Revenues Retained Grants U S Government 445221237 412477230 Grants Counties and Cities 37079364 36216239 Donations 476754592 398177428 Interest 42914675 51803096 Rents on Inv Properties 12832171 13796180 Earnin gs Educati onal Services 2333534089 2045669639 Earnings Development Services 144580035 128860958 Total Income Receipts 6954417031 6165719918 NONINCOME Public Trust Funds Gifts for Principal 45694438 32503387 Investments 62071962 74989439 Income on Investments 59036280 63664642 Transfers to Budget Funds 11894042 20893803 Total Public Trust Funds 154908638 150263665 Private Trust Funds 535750620 464803737 State Revenue Collections Unfunded 5755840 7141311 Total NonIncome Receipts 696415098 622208713 CASH BALANCES JULY 1st Budget Funds 2243436053 2298212928 Public Trust Funds 56912588 56601413 Private Trust Funds 166394380 150648382 State Revenue Collections Unfunded 7166311 25000 Total Cash Balances 2473909332 2505487723 Totals10124741461 9293416354 UNIVERSITY SYSTEM OF GEORGIA ALL UNITS CONSOLIDATION PAYMENTS 1962 EXPENSES Personal Services 4194006409 Travel 94720211 Supplies Materials 648165046 Communication 49403416 Heat Light Power Water 149752240 Publications Printing 43735344 Repairs 66106259 Rents 443983996 nsurance 16492898 Indemnities Pensions Benefits 83244856 Equipment 280514690 Miscellaneous 206467810 Total Expense Payments 6276593175 1253 1961 37355 881 6165 447 1427 381 521 3568 227 754 2446 1734 78664 73062 61317 71893 08944 02844 97634 95602 05244 4668 42698 02076 18050 5591157686 OUTLAYS Lands Improvements Personal Services 37003183 50486754 Travel 611 Supplies Materials 38020139 45221121 Communication 24318 Publications Printing 77491 66125 Repairs 31742566 32159109 Rents 9433082 1481360 Insurance 200133 196682 Pensions Benefits 7252 47550 Contracts 425551691 423429713 Miscellaneous 8229 1462C9 Equipment 75813134 76079555 Total Outlay Payments 617856900 629339107 Total Cost Payments 6894450075 6220496793 NONCOST Public Trust Funds Investments 146546559 147595669 Expense Objects of Trust 609020 2356821 Total Public Trust Funds 147155579 149952490 Private Trust Funds 528941581 449057739 Total NonCost 676097160 5990102291254 UNIVERSITY SYSTEM OF GEORGIA ALL UNITS CONSOLIDATION PAYMENTS Contd 12 1961 CASH BALANCES JUNE 30th Budget Funds 2303403009 2243436053 Public Trust Funds 64665647 56912588 Private Trust Funds 173203419 166394380 State Revenue Collections Unfunded 12922151 7166311 2554194226 2473909332 Totals10124741461 9293416354 UNIVERSITY OF GEORGIA LIBRARIES 3 ElDfl 05357 317T